11 30 2011 Sp Council MinutesWednesday, November 30, 2011
THE TOWNSHIP OF ORO- MEDONTE
SPECIAL COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
Time: 9:05 a.m.
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough (left at 10:16 a.m., returned at 12:50 p.m.)
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of
Corporate Services /Clerk; Paul Gravelle, Director of
Finance/Treasurer /Deputy CAO; Jerry Ball, Director of Transportation
and Environmental Services; Andria Leigh, Director of Development
Services; Shawn Binns, Director of Recreation and Community
Services; Donna Hewitt, Director of Corporate and Strategic Initiatives;
Hugh Murray, Deputy Fire Chief; Tamara Obee, Manager Health &
Safety, Human Resources; Darcy Brooke - Bisschop, Administrative
Assistant
Also Present: Alan Baker
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. SCI 11130-1
Moved by Coutanche, Seconded by Meyer
Be it resolved that the agenda for the Special Council meeting of Wednesday,
November 30, 2011 be received and adopted.
Carried.
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Special Council Meeting Minutes — November 30, 2011.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
5. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. CSI 2011 -09, Donna Hewitt, Director of Corporate and Strategic Initiatives,
re: Corporate Strategic Planning.
Motion No. SC111130 -2
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That Report No. CSI 2011 -09, Donna Hewitt, Director of Corporate and Strategic
Initiatives, re: Corporate Strategic Planning be received and adopted.
2. That Council reviews the materials identified and provides feedback on Appendix "C"
to the Director of Corporate and Strategic Initiatives, as identified in Report No. CSI
2011 -09.
3. And That staff report back to Council accordingly.
Carried.
Motion No. SC111130 -3
Moved by Crawford, Seconded by Evans
Be it resolved that Rule 3.7 of Procedural By -law 2011 -011 be suspended in order to
allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
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Special Council Meeting Minutes — November 30, 2011.
b) Presentation of Long Range Capital Forecast — 5 Year Capital Plan.
A PowerPoint presentation was presented.
Motion No. SC111130 -4
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the Presentation of the Long Range Draft Capital Forecast — 5 Year Capital
Plan (2012 -2016) presented by the CAO and Senior Management Team, be
received.
2. And That the Long Range Draft Capital Forecast — 5 Year Capital Plan (2012 -2016)
be brought forward for further budget deliberations.
Carried.
Council recessed at 12:15 p.m. and reconvened at 12:50 p.m.
6. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. SC111130 -5
Moved by Crawford, Seconded by Evans
Be it resolved that we do now go in Closed Session at 2:30 p.m. to discuss
• personal matter affecting an identifiable individual;
• litigation affecting the municipality.
Carried.
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Special Council Meeting Minutes — November 30, 2011.
b) Motion to Rise and Report.
Motion No. SC111130 -6
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now Rise at 3:22 p.m. and Report on the Closed Session
Items:
6c) Robin Dunn, CAO, re: Litigation affecting the municipality (West Y2 Lot 11,
Concession 8).
6d) Robin Dunn, CAO, re: Litigation affecting the municipality (Claim against the
municipality).
6e) Shawn Binns, re: Personal matters about an identifiable individual (Recreation and
Community Services).
6f) Doug Irwin, Director of Corporate Services /Clerk, re: Personal matters about an
identifiable individual (Municipal Law Enforcement).
Carried.
c) Robin Dunn, CAO, re: Litigation affecting the municipality (West' /2 Lot 11, Concession
8).
The following staff was present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Shawn Binns, Director of Recreation and Community Services;
Tamara Obee, Manager Health & Safety, Human Resources.
Motion No. SC111130 -7
Moved by Evans, Seconded by Lancaster
Be it resolved that the confidential correspondence dated November 18, 2011 and
presented by Robin Dunn, CAO, re: Litigation affecting the municipality (West Y2 Lot 11,
Concession 8) be received.
Carried.
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Special Council Meeting Minutes — November 30, 2011.
d) Robin Dunn, CAO, re: Litigation affecting the municipality (Claim against the
municipality).
The following staff was present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Tamara Obee, Manager Health & Safety, Human
Resources.
Motion No. SC111130 -8
Moved by Coutanche, Seconded by Meyer
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO,
re: Litigation affecting the municipality (Claim against the municipality) be received.
Carried.
e) Shawn Binns, re: Personal matters about an identifiable individual (Recreation and
Community Services).
The following staff was present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Shawn Binns, Director of Recreation and
Community Services; Tamara Obee, Manager Health & Safety, Human Resources.
Motion No. SCI 11130-9
Moved by Crawford, Seconded by Lancaster
Be it resolved that the confidential verbal information presented by Shawn Binns, re:
Personal matters about an identifiable individual (Recreation and Community Services)
be received.
Carried.
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Special Council Meeting Minutes — November 30, 2011.
f) Doug Irwin, Director of Corporate Services /Clerk, re: Personal matters about an
identifiable individual (Municipal Law Enforcement).
The following staff was present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Tamara Obee, Manager Health & Safety, Human
Resources.
Motion No. SC111130 -10
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Confidential Report No. CS2011 -032, Doug Irwin, Director of Corporate
Services /Clerk, re: Personal matters about an identifiable individual (Municipal Law
Enforcement) be received and adopted.
2. That the contract full time complement of the Corporate Services Department —
Municipal Law Enforcement Division be re- allocated to permanent full time
complement effective January 1, 2012.
3. And That staff undertake the appropriate recruitment process for this Bargaining Unit
position, subject to the allocation of the required funds in the 2012 budget.
Carried.
Motion No. SC111130 -11
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That Confidential Report No. CS2011 -033, Doug Irwin, Director of Corporate
Services /Clerk, re: Personal matters about an identifiable individual (Municipal Law
Enforcement) be received and adopted.
2. That a Co- operative Education placement be approved for Municipal Law
Enforcement during the winter 2012 term, being January to April.
3. And That the Co -op placement, winter 2012 term, for Municipal Law Enforcement be
financed from the 2012 Budget.
Carried.
7. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
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Special Council Meeting Minutes — November 30, 2011.
8. CONFIRMATION BY -LAW:
a) By -Law No. 2011 -187 Being a By -Law to Confirm the Proceedings of the Special
Council Meeting Held on Wednesday, November 30, 2011.
Motion No. SC111130 -12
Moved by Coutanche, Seconded by Meyer
Be it resolved that By -Law No. 2011 -187, being a by -law to confirm the proceedings of
the Special Council meeting held on Wednesday, November 30, 2011 be read a first,
second and third time, passed, be engrossed by the Clerk, signed and sealed by the
Mayor.
Carried.
9. ADJOURNMENT:
a) Motion to Adjourn.
Motion No. SC111130 -13
Moved by Lancaster, Seconded by Crawford
Be it resolved that we do now adjourn at 3:26 p.m.
Carried.
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