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11 30 2011 Special Council AgendaTHE TOWNSHIP OF OROMEDONTE SPECIAL COUNCIL MEETING AGENDA COUNCIL CHAMBERS Wednesday, November 30, 2011  9:00 a.m. Open Session  Page 1.CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: 2.ADOPTION OF AGENDA: a)Motion to Adopt the Agenda. 3.DISCLOSURE OF PECUNIARY INTEREST: 4.IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 5.REPORTS OF MUNICIPAL OFFICERS: 3-13 a)Report No. CSI 201109, Donna Hewitt, Director of Corporate and Strategic 14-67 b)Presentation of Long Range Capital Forecast – 6.CLOSED SESSION ITEMS: a)Motion to go In Closed Session. b)Motion to Rise and Report. Concession 8). d) e) Doug Irwin, Director of Corporate Services/Clerk, re: Personal m 7.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 8.CONFIRMATION BY-LAW: 68 a)Law No. 2011187Being a ByLaw to Confirm the Proceedings of the Special Council Meeting Held on Wednesday, November 30, 2011. 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Goal #5: Financial Stewardship: “To continue to improve value received in the expenditure of tax financial position that is fiscally sound for the Township.” Priority Strategies – 2011-2014: - Completion of an in-house review of professional services (legal and engineering outsourcing) with recommendations for achieving efficiencies and cost savings - In-house review of revenue generation/cost-recovery options by Department with recommendations for adjustments to user fees, user charges, Development Charges, permit fees, cash-in-lieu of parkland, etc. as required; - As required, completion and updating of departmental and operational business cases/financial analyses to ensure the maximum value is received for the Township’s capital expenditures as well as wise use of tax dollars for the Township’s operating expenses; - Development of a long-term Roads and Bridges infrastructure strategy which includes assessment of road viability, upgrade requirements, completion of the road paving/resurfacing and the related maintenance plan reflective of priority areas, including time frames and financial plan; - Review of the delivery of Township policing services (OPP, neighbourhood policing committee, etc.) including cost benefit analysis; identification of value-add opportunities; - With the efforts of all members of the Senior Management Team, ongoing Identification of alternative operational funding opportunities including grants, subsidies, sponsorships, intermunicipal agreements/working relations, and public service partnerships; With the participation of each Department Head, identification of grants and sponsorships available to the Township from private sector organizations, associations, and/or corporations; - Development of a long-term financial plan to support the development approved in the Offici Plan and to ensure that development in the Township proceeds in a fiscally responsible manner; - Conducting a comprehensive review of the operations and attainment of service delivery standards for the Recreation & Community Services Department; implementation of recommendations to improve effectiveness of work processes, staff utilization, operating efficiency; - Conducting of a comprehensive review of the operations and attainment of service delivery standards for the Fire & Emergency Services Department, implementation of recommendations to improve effectiveness of work processes, staff utilization and operating efficiency; - Complete a review and develop an action program to increase the Township’s purchasing power; CSI Meeting Date November 30, 2011 Report NoCSI 2011-09 Page 7 of 11 Page 9 of 68 5a) Report No. CSI 201109, Donna Hewitt, Director of Corp... 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Appendix B Community Stakeholders Invitee List – Strategic Planning 1st Hawkestone Scouts 4H Action Watch Affecting Residents Everywhere (AWARE) – Oro-Medonte Bass Lake Snowriders Big Cedar Residents Association Carley Community Hall Couchiching Conservancy Craighurst Community Hall Craighurst Women’s Institute Crown Hill Women’s Institute Eady Community Hall Eady-Genard Women’s Institute Edgar Community Hall Guthrie Women’s Institute Hawkestone And Area Community Association Harbourwood Recreation Committee Harvie Settlement Women’s Institute Hawkestone Community Hall Hawkestone Women’s Institute Horseshoe Valley Property Owners Association Jarratt Community Hall Jarratt, Coulson & Community Group Jarratt-Creighton Women’s Institute Mitchell Square Women’s Institute Moon Point Residents Association Moonstone Recreation Committee Orillia Fish & Game Cons Club Oro District Lions Club Oro Minor Hockey Oro Station Community Hall Oro-Medonte Agricultural Society Oro-Medonte Chamber of Commerce Oro-Medonte History Association Oro-Medonte Horticultural Society Oro-Medonte Minor Soccer Moonstone Elementary Enhancement Team (MEET) Rugby Community Hall Shanty Bay Community Centre Sokil Property Owners Association Vasey Recreation Association CSI Meeting Date November 30, 2011 Report NoCSI 2011-09 Page 9 of 11 Page 11 of 68 5a) Report No. CSI 201109, Donna Hewitt, Director of Corp... 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Page 13 of 68 5b)Presentation of Long Range Capital Forecast – Page 14 of 68 5b)Presentation of Long Range Capital Forecast – Page 15 of 68 5b)Presentation of Long Range Capital Forecast – Page 16 of 68 5b)Presentation of Long Range Capital Forecast – Page 17 of 68 5b)Presentation of Long Range Capital Forecast – Page 18 of 68 5b)Presentation of Long Range Capital Forecast – Page 19 of 68 5b)Presentation of Long Range Capital Forecast – Page 20 of 68 5b)Presentation of Long Range Capital Forecast – Page 21 of 68 5b)Presentation of Long Range Capital Forecast – Page 22 of 68 5b)Presentation of Long Range Capital Forecast – Page 23 of 68 5b)Presentation of Long Range Capital Forecast – Page 24 of 68 5b)Presentation of Long Range Capital Forecast – Page 25 of 68 5b)Presentation of Long Range Capital Forecast – Page 26 of 68 5b)Presentation of Long Range Capital Forecast – Page 27 of 68 5b)Presentation of Long Range Capital Forecast – Page 28 of 68 5b)Presentation of Long Range Capital Forecast – Page 29 of 68 5b)Presentation of Long Range Capital Forecast – Page 30 of 68 5b)Presentation of Long Range Capital Forecast – Page 31 of 68 5b)Presentation of Long Range Capital Forecast – Page 32 of 68 5b)Presentation of Long Range Capital Forecast – Page 33 of 68 5b)Presentation of Long Range Capital Forecast – Page 34 of 68 5b)Presentation of Long Range Capital Forecast – Page 35 of 68 5b)Presentation of Long Range Capital Forecast – Page 36 of 68 5b)Presentation of Long Range Capital Forecast – Page 37 of 68 5b)Presentation of Long Range Capital Forecast – Page 38 of 68 5b)Presentation of Long Range Capital Forecast – Page 39 of 68 5b)Presentation of Long Range Capital Forecast – Page 40 of 68 5b)Presentation of Long Range Capital Forecast – Page 41 of 68 5b)Presentation of Long Range Capital Forecast – Page 42 of 68 5b)Presentation of Long Range Capital Forecast – Page 43 of 68 5b)Presentation of Long Range Capital Forecast – Page 44 of 68 5b)Presentation of Long Range Capital Forecast – Page 45 of 68 5b)Presentation of Long Range Capital Forecast – Page 46 of 68 5b)Presentation of Long Range Capital Forecast – Page 47 of 68 5b)Presentation of Long Range Capital Forecast – Page 48 of 68 5b)Presentation of Long Range Capital Forecast – Page 49 of 68 5b)Presentation of Long Range Capital Forecast – Page 50 of 68 5b)Presentation of Long Range Capital Forecast – Page 51 of 68 5b)Presentation of Long Range Capital Forecast – Page 52 of 68 5b)Presentation of Long Range Capital Forecast – Page 53 of 68 5b)Presentation of Long Range Capital Forecast – Page 54 of 68 5b)Presentation of Long Range Capital Forecast – Page 55 of 68 5b)Presentation of Long Range Capital Forecast – Page 56 of 68 5b)Presentation of Long Range Capital Forecast – Page 57 of 68 5b)Presentation of Long Range Capital Forecast – Page 58 of 68 5b)Presentation of Long Range Capital Forecast – Page 59 of 68 5b)Presentation of Long Range Capital Forecast – Page 60 of 68 5b)Presentation of Long Range Capital Forecast – Page 61 of 68 5b)Presentation of Long Range Capital Forecast – Page 62 of 68 5b)Presentation of Long Range Capital Forecast – Page 63 of 68 5b)Presentation of Long Range Capital Forecast – Page 64 of 68 5b)Presentation of Long Range Capital Forecast – Page 65 of 68 5b)Presentation of Long Range Capital Forecast – Page 66 of 68 5b)Presentation of Long Range Capital Forecast – Page 67 of 68 8a) Being a ByLaw to Confirm the Proceedings of the Speci... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2011-187 Being a By-Law to Confirm the Proceedings of the Special Council Meeting held on Wednesday, November 30, 2011 WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Special Council Meeting be confirmed and adopted by By-Law; NOW THEREFORE the Council of The Corporation of the Township of Oro- Medonte hereby enacts as follows: 1. That the actions of the Council at its Special Council Meeting held on Wednesday, November 30, 2011, and in respect to each Motion, Res other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor and Clerk are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. TH BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 30 DAY OF NOVEMBER, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE __________________________ Mayor, H.S. Hughes __________________________ Clerk, J. Douglas Irwin Page 68 of 68