11 09 2011 Council MinutesWednesday, November 9, 2011
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
TIME: 6:02 p.m.
Staff Present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of
Corporate Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Andria Leigh, Director of Development
Services; Shawn Binns, Director of Recreation and Community
Services; Curtis Shelswell, Chief Municipal Law Enforcement Officer;
Janette Teeter, Deputy Clerk
Also Present: Alison Pickard, Bill Stonkus, Sandy Agnew, Ann Truyens, Robin
MacLennan; Shirlene and Madison Bolyea
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed_ by a
private prayer /moment of reflection.
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Council Meeting Minutes — November 9, 2011.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C111109 -1
Moved by Lancaster, Seconded by Crawford
Be it resolved that the agenda for the Council meeting of Wednesday, November 9,
2011 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C111109 -2
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now go in Closed Session at 6:04 p.m. to discuss
- acquisition /disposition of land.
Carried.
b) Motion to Rise and Report.
Motion No. C111109 -3
Moved by Lancaster, Seconded by Crawford
Be it resolved that we do now Rise at 6:20 p.m. and Recess until 7:00 p.m. at which
time we shall Report on the Closed Session Item 4c) Jerry Ball, Director of
Transportation and Environmental Services, re: Acquisition /disposition of land (Indian
Park Association Lands).
Carried.
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Council Meeting Minutes — November 9, 2011.
c) Jerry Ball, Director of Transportation and Environmental Services, re:
Acquisition /disposition of land (Indian Park Association Lands).
The following staff was present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Shawn Binns, Director of Recreation and Community Services;
Andria Leigh, Director of Development Services.
Motion No. C111109 -4
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the confidential verbal information presented by Jerry Ball, Director of
Transportation and Environmental Services, re: Acquisition /disposition of land (Indian
Park Association Lands) be received.
2. And That staff proceed as directed by Council.
Carried.
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on November 2, 2011.
Motion No. C111109 -5
Moved by Lancaster, Seconded by Crawford
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
November 2, 2011 be adopted as printed and circulated.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
a) Madison Boylea, re: 1 st Place in the Primary Division — Colour Poster Competition of the
Royal Canadian Legion's Remembrance Day Contest.
Mayor H.S. Hughes and members of Council recognized Madison Boylea for receiving
National recognition in placing 1 st place in the Primary Division for her colour poster in
the Royal Canadian Legion's Remembrance Day Contest. A certificate and book were
presented.
Page 3 of 12
Council Meeting Minutes — November 9, 2011.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
a) Alison Pickard, CEO, United Way Greater Simcoe County re: Program and Services
Overview.
A PowerPoint presentation was presented.
Motion No. C111109 -6
Moved by Coutanche, Seconded by Meyer
Be it resolved that the PowerPoint presentation presented by Alison Pickard, CEO,
United Way Greater Simcoe County re: Program and Services Overview be received.
Carried.
10.REPORTS OF MUNICIPAL OFFICERS:
a) Report No. DS2011 -050, Andria Leigh, Director of Development Services, re: Proposed
Zoning By -law Amendment Application 2011 - ZBA -07, 2063334 Ontario Inc., Draft Plan
of Subdivision 43T- 90082, Concession 13, East Part Lot 5 ( Medonte), Township of Oro -
Medonte.
Motion No. C111109 -7
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That Report No. DS2011 -050, Andria Leigh, Director of Development Services, re:
Proposed Zoning By -law Amendment Application 2011 - ZBA -07, 2063334 Ontario
Inc., Draft Plan of Subdivision 43T- 90082, Concession 13, East Part Lot 5 ( Medonte),
Township of Oro - Medonte be received and adopted.
2. That Zoning By -law Amendment Application 2011 - ZBA -07 for 2063334 Ontario Inc.,
Draft Plan of Subdivision 43T- 90082, Concession 13, East Part Lot 5 ( Medonte),
Township of Oro - Medonte on Schedule A21 of Zoning By -law 97 -95, as amended,
from the Agricultural /Rural (A /RU) Zone or Agricultural /Rural Exception 15 (A/RU *15)
Zone to the Residential One Exception (R1*) Zone be approved.
3. That the appropriate By -law be brought forward for Council's consideration.
4. And That the Director of Development Services notify the applicant of Council's
decision.
Carried.
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Council Meeting Minutes — November 9, 2011.
b) Report No. RC2011 -20, Shawn Binns, Director of Recreation and Community Services;
Jerry Ball, Director of Transportation and Environmental Services; Curtis Shelswell,
Chief Municipal Law Enforcement Officer re: All- Terrain Vehicles on Municipal Roads.
The Director of Recreation and Community Services presented a PowerPoint
presentation.
Motion No. C111109 -8 (Amendment)
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the motion with respect to Report No. RC2011 -20, Shawn Binns, Director of
Recreation and Community Services, re: All-Terrain Vehicles on Municipal Roads be
amended to strike "and adopted" and "And that staff be authorized to proceed with a
public information session and report back to Council on December 14, 2011"
and add
2. "That staff bring forward a by -law for Council's consideration that would extend the
permitted off -road vehicle usage on specific municipal highways from Highway 11
southerly to Lake Simcoe within the east/west boundaries identified in Report No.
RC2011 -20, from January 1, 2012 to March 15, 2012.
3. That staff utilize the existing signage.
4. And that staff report back to Council after the afore -noted time period."
Carried.
Motion No. C111109 -9
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. RC2011 -20, Shawn Binns, Director of Recreation and Community
Services, re: All-Terrain Vehicles on Municipal Roads be received.
2. That staff bring forward a by -law for Council's consideration that would extend the
permitted off -road vehicle usage on specific municipal highways from Highway 11
southerly to Lake Simcoe within the east/west boundaries identified in Report No.
RC2011 -20, from January 1, 2012 to March 15, 2012.
3. That staff utilize the existing signage.
4. And that staff report back to Council after the afore -noted time period.
Carried As Amended.
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Council Meeting Minutes — November 9, 2011.
c) Doug Irwin, Director of Corporate Services /Clerk re: Council Appointments to -
Township's Human Resources Committee; • Severn Sound Environmental Association
Board of Directors (+ alternate); • Lake Simcoe Regional Airport Board of Directors, Lake
Simcoe Region Conservation Authority Board of Directors alternate, Nottawasaga Valley
Conservation Authority Board of Directors alternate and The Township's Public
Representative Appointment to the Lake Simcoe Regional Airport Board of Directors
[from November 2, 2011 meeting].
Motion No. C111109 -10
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That Councillor Crawford be appointed to the Human Resources Committee for the
2012 -2014 term effective the conclusion of the 2011 performance management
cycle.
2. And That the appropriate by -law be brought forward for Council's consideration
Carried.
Motion No. C111109 -11
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the composition of the Human Resources Committee be amended from
• Mayor
• Deputy Mayor
• 1 member of Council
to
• Mayor
• 2 members of Council
to become effective upon the completion of the CAO's 2012 objectives.
2. And That the appropriate by -law be brought forward for Council's consideration.
Carried.
Page 6 of 12
Council Meeting Minutes — November 9, 2011.
Motion No. C111109 -12
Moved by Evans, Seconded by Meyer
Be it resolved
1. That Councillor Crawford be appointed to the Lake Simcoe Regional Airport Board of
Directors for the 2012 -2013 term.
2. That the City of Barrie be requested to provide written confirmation in accordance
with Section 6.09 of the Lake Simcoe Regional Airport Agreement of the Township
of Oro - Medonte's appointment to the Lake Simcoe Regional Airport Board of
Directors.
3. That the Clerk bring forward the appropriate by -law upon the acceptance by the City
of Barrie.
Carried.
Motion No. C111109 -13
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Len Leach be appointed as the Township's public represeu dative to the Lake
Simcoe Regional Airport Board of Directors for the 2012 term.
2. That the City of Barrie be requested to provide written confirmation in accordance
with Section 6.09 of the Lake Simcoe Regional Airport Agreement of the Township
of Oro - Medonte's appointment to the Lake Simcoe Regional Airport Board of
Directors.
3. That the Clerk bring forward the appropriate by -law upon the acceptance by the City
of Barrie.
4. And That Mr. Leach be advised of Council's decision under the Director of Corporate
Services /Clerk's signature.
Carried.
Motion No. C111109 -14
Moved by Lancaster, Seconded by Coutanche
Be it resolved
1. That Councillor Meyer be appointed to the Severn Sound Environmental
Association's Board of Directors for the 2012 term.
2. That the appropriate by -law be brought forward for Council's consideration.
3. And That the Severn Sound Environmental Association be advised of Council's
decision under the Director of Corporate Services /Clerk's signature.
Carried.
Page 7 of 12
Council Meeting Minutes — November 9, 2011.
Motion No. C111109 -12
Moved by Evans, Seconded by Meyer
Be it resolved
1. That Councillor Crawford be appointed to the Lake Simcoe Regional Airport Board of
Directors for the 2012 -2013 term.
2. That the City of Barrie be requested to provide written confirmation in accordance
with Section 6.09 of the Lake Simcoe Regional Airport Agreement of the Township
of Oro - Medonte's appointment to the Lake Simcoe Regional Airport Board of
Directors.
3. That the Clerk bring forward the appropriate by -law upon the acceptance by the City
of Barrie.
Carried.
Motion No. C111109 -13
Motion No. C111109 -13 amended at
Moved by Evans, Seconded by Crawford November 23, 2011 Council meeting per
Motion No. C111123 -9
Be it resolved
1. That Len Leach be appointed as the Tew s"ip's- !irepresentative as one of the
Township's representatives to the Lake Simcoe Regional Airport Board of Directors
for the 2012 term.
2. That the City of Barrie be requested to provide written confirmation in accordance
with Section 6.09 of the Lake Simcoe Regional Airport Agreement of the Township
of Oro - Medonte's appointment to the Lake Simcoe Regional Airport Board of
Directors.
3. That the Clerk bring forward the appropriate by -law upon the acceptance by the City
of Barrie.
4. And That Mr. Leach be advised of Council's decision under the Director of Corporate
Services /Clerk's signature.
Carried.
Motion No. C111109 -14
Moved by Lancaster, Seconded by Coutanche
Be it resolved
1. That Councillor Meyer be appointed to the Severn Sound Environmental
Association's Board of Directors for the 2012 term.
2. That the appropriate by -law be brought forward for Council's consideration.
3. And That the Severn Sound Environmental Association be advised of Council's
decision under the Director of Corporate Services /Clerk's signature.
Carried.
Page 7 of 12
Council Meeting Minutes — November 9, 2011.
Motion No. C111109 -15
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That Councillor Lancaster be appointed as the Township's alternate representative
to the Severn Sound Environmental Association's Board of Directors for the 2012
term.
2. That the appropriate by -law be brought forward for Council's consideration.
3. And That the Severn Sound Environmental Association be advised of Council's
decision under the Director of Corporate Services /Clerk's signature.
Carried.
Motion No. C111109 -16
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Councillor Evans be appointed as the Township's alternate representative to the
Lake Simcoe Region Conservation Authority's Board of Directors for the 2012 term.
2. That the appropriate by -law be brought forward for Council's consideration.
3. And That the Lake Simcoe Region Conservation Authority be advised of Council's
decision under the Director of Corporate Services /Clerk's signature.
Carried.
Motion No. C111109 -17
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That Councillor Lancaster be appointed as the Township's alternate representative
to the Nottawasaga Valley Conservation Authority's Board of Directors for the 2012
term.
2. That the appropriate by -law be brought forward for Council's consideration.
3. And That the Nottawasaga Valley Conservation Authority be advised of Council's
decision under the Director of Corporate Services /Clerk's signature.
Carried.
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Council Meeting Minutes — November 9, 2011.
d) Report No. FI 2011 -22, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO re:
Statement of Accounts - October 31, 2011.
Motion No. C111109 -18
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. FI 2011 -22, Paul Gravelle, Director of Finance /Treasurer /Deputy
CAO re: Statement of Accounts - October 31, 2011 be received.
2. And That the accounts for the month of October 31, 2011 totalling $1,344,181.34 be
received.
Carried
11. REPORTS OF MEMBERS OF COUNCIL:
None.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public - None.
b) Minutes of Orillia Public Library Board meeting held on September 28, 2011.
Staff Recommendation: Receive.
c) Minutes of Midland Public Library Board meeting held on August 25, 2011.
Staff Recommendation: Receive.
d) Minutes of Nottawasaga Valley Conservation Authority meeting held on October 21,
2011.
Staff Recommendation: Receive.
e) Lake Simcoe Region Conservation Authority, minutes of meeting held on September 23,
2011 and highlights of meeting held on October 28, 2011.
Staff Recommendation: Receive.
Page 9 of 12
Council Meeting Minutes — November 9, 2011.
Motion No. C111109 -19
Moved by Lancaster, Seconded by Crawford
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public - None.
b) Minutes of Orillia Public Library Board meeting held on September 28, 2011.
Received.
c) Minutes of Midland Public Library Board meeting held on August 25, 2011.
Received.
d) Minutes of Nottawasaga Valley Conservation Authority meeting held on October 21,
2011.
Received.
e) Lake Simcoe Region Conservation Authority, minutes of meeting held on September
23, 2011 and highlights of meeting held on October 28, 2011.
Received.
Carried.
13. COMMUNICATIONS:
a) Orillia Manufacturers Association, Annual Dinner Meeting, November 17, 2011, Best
Western Mariposa Inn & Conference Centre on Memorial Avenue.
Motion No. C111109 -20
Moved by Coutanche, Seconded by Meyer
Be it resolved that the correspondence from the Orillia Manufacturers Association re:
Annual Dinner Meeting, November 17, 2011, Best Western Mariposa Inn & Conference
Centre on Memorial Avenue be received; and further that Deputy Mayor Hough and
Councillors Crawford and Evans be authorized to attend.
Carried.
14. NOTICE OF MOTIONS:
None.
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Council Meeting Minutes — November 9, 2011.
15. BY -LAWS:
a) By -Law No. 2011 -173 A By -law to provide for the levying of costs resulting from the
Highway 93 Drainage Works (Highway 93 Drainage Works —
Levying By -law).
Motion No. C111109 -21
Moved by Evans, Seconded by Lancaster
Be it resolved that By -Law No. 2011 -173, a By -law to provide for the levying of costs
resulting from the Highway 93 Drainage Works (Highway 93 Drainage Works — Levying
By -law) be read a first, second and third time, passed, be engrossed by the Clerk,
signed and sealed by the Mayor.
Carried.
16.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
None.
18.CONFIRMATION BY -LAW:
a) By -Law No. 2011 -166 Being a By -Law to Confirm the Proceedings of the Council
Meeting Held on Wednesday, November 9, 2011.
Motion No. C111109 -22
Moved by Meyer, Seconded by Coutanche
Be it resolved that By -Law No. 2011 -166, being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, November 9, 2011 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 11 of 12
Council Meeting Minutes — November 9, 2011.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C111109 -23
Moved by Lancaster, Seconded by Evans
Be it resolved that we do now adjourn at 9:21 p.m.
• i • ►, . •
Carried.
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