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11 09 2011 Council AgendaTHE TOWNSHIP OF OROMEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS November 9, 2011  6:00 p.m. Closed Session 7:00 p.m. Open Session  Page 1.CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: 2.ADOPTION OF AGENDA: a)Motion to Adopt the Agenda. 3.DISCLOSURE OF PECUNIARY INTEREST: 4.CLOSED SESSION ITEMS: a)Motion to go In Closed Session. b)Motion to Rise and Report. Acquisition/disposition of land (Indian Park Association Lands). 5.IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6.MINUTES OF COUNCIL AND COMMITTEES: 4-21 a) 7.RECOGNITION OF ACHIEVEMENTS: a)Madison Boylea, re: 1st Place in the Primary Division –Colour Poster Competition of the Royal Canadian Legion’s Remembrance Day Contest. 8.PUBLIC MEETINGS: 9.DEPUTATIONS: 22-28 a)Alison Pickard, CEO, United Way Greater Simcoe County re: Progra 10.REPORTS OF MUNICIPAL OFFICERS: 29-44 a)Report No. DS2011050, Andria Leigh, Director of Development Services, re: Proposed Zoning Bylaw Amendment Application 2011ZBA07, 2063334 90082, Concession 13, East Part Page 1 of 128 - Page 10.REPORTS OF MUNICIPAL OFFICERS: 45-92 b)Report No. RC2011 Vehicles on Municipal Roads. 93 Doug Irwin, Director of Corporate Services/Clerk re: Council App• ’• Association Board of Directors (+ alternate); •Lake Simcoe Regional Airport Board of Directors, Lake Simcoe Region Conservation Authority Bo ’s Public Representative Appointment to the Lake Simcoe Regional Airport Board of Directors [from Novemb 94-95 d) October 31, 2011. 11.REPORTS OF MEMBERS OF COUNCIL: 12.CONSENT AGENDA: a) 96-105 b)Minutes of Orillia Public Library Board meeting held on Septembe 106-110 Minutes of Midland Public Library Board meeting held on August 2 111-115 d) October 21, 2011.  116-124 e) September 23, 2011 and highlights of meeting held on October 28, 13.COMMUNICATIONS: 125 a) 14.NOTICE OF MOTIONS: 15.BY-LAWS: 126-127 a)Law No. 2011173A By Drainage Works – Page 2 of 128 - Page 16.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17.CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18.CONFIRMATION BY-LAW: 128 a)Law No. 2011166Being a ByLaw to Confirm the Proceedings of the 2011. 19.ADJOURNMENT: a) Page 3 of 128 6a) THE TWNSHIPOF ORO-EDONTE OOMM REGULAR COUNCL MEETIG MINUTS IINNEE CouncilChamberss Wednessday, Noveember 2, 20011Timme: 9:05 a..m. 2010 - 22014 COUNNCIL Presentt : Mayor H.S. HHughes Deeputy Mayoor Ralph Hoough Cuncillor Mel Coutanche oo Cuncillor Klly Meye ooeer Cuncillor Marty Lancate oossr Cuncillor Jhn Crawford oooo Coouncillor Dwwight Evans Staff Prresent : Roobin Dunn, Chief AdmministrativeOOfficer; Pauul Gravelle,, Director oof Finance/Treaasurer/Deputy CAO; DDoug Irwin, Director offCorporate Srvices/Clerk; Jerry Bll, Directo of Transprtation an eeaarroodd Evironmenal Service;ndria Ligh, Director of Deveopment nnttssAeetll Srvices; Dnna Hewit, Director f Corporat & Strateic Initiativs; eeoottooeeggee Sawn Binn, Director f Recreatin and Comunity Srvices; Curtis hhssoooommee Shhelswell, Chhief Municipal Law EnnforcementOfficer; Tamara Obeee, Manager Heaalth & Safeety, Human Resourcess; Samah OOthman, Exxecutive Asssistant/Corrporate Commmunicatioons Speciallist; S/Sgt. AA.J. (AAndy) Mayoo, Detachmeent Commaander, Barrrie Detachmment, Ontarrio Povincial Plice. rroo Also Present : Jcquelineechsier,heila Crai, John & Jlie Boville Kevin aaWWSSgguu,, Dmond (Hrseshoe Ridge Home), Angela Rudy (Rud & yyossyy Asssociates), Jim Coopeer (Horseshhoe Valley LLands), Annn Budge, Paul Marshall, Joaanna McEwwan. 1.CALL TO ORDER - PRIVAATE PRAYYER/MOMEENT OF REEFLECTIONN: Mayor.S. Hughe assumed the Chair nd called he meetin to order fllowed by a HHssaattggoo privaterayer/moent of reflction. ppmmee 118 Pageoof Page 4 of 128 6a) Council Meeting Minutes – November 2, 2011. 2.ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C111102-1 Moved by Evans, Seconded by Lancaster Be it resolved that the agenda for the Council meeting of Wednesday, November 2, 2011 be received and adopted as amended to add: 4g) Robin Dunn, CAO, re: Litigation affecting the municipality (West ½ Lot 11, Concession 8). 4h) Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (Lots 20-21, Concession 8). 11a) Mayor H.S. Hughes and Councillor Coutanche, re: Nurse Practitioner/Community Signage - Line 4 North. 13c) Correspondence received October 31, 2011 from John Hammill, Ontario’s Lake Country Chair, re: Top 5 Tourist Locations for Promotional Video. 13d) Correspondence dated November 1, 2011 from Kimberly Beckman, Davies Howe Partners LLP, on behalf of Ronald McCowan, re: Proposed Zoning By-law Amendment [refer to Items 10c) and 15b)]. Carried. 3.DISCLOSURE OF PECUNIARY INTEREST: None declared. 4.CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. C111102-2 Moved by Coutanche, Seconded by Meyer Be it resolved that we do now go in Closed Session at 9:12 a.m. to discuss • personal matter affecting an identifiable individual; • litigation affecting the municipality; • acquisition/disposition of land. Carried. 218 Page of Page 5 of 128 6a) Council Meeting Minutes – November 2, 2011. b) Motion to Rise and Report. Motion No. C111102-3 Moved by Evans, Seconded by Lancaster Be it resolved that we do now Rise at 10:07 a.m. and Report on the Closed Session Items d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Recreation and Community Services - Staffing Update). e) Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (OMB Appeal - 2011-A-17). g) Robin Dunn, CAO, re: Litigation affecting the municipality (West ½ Lot 11, Concession 8). h) Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (Lots 20-21, Concession 8). and that Closed Session Items c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Fire & Emergency Services - Staffing Update). f) Hugh Murray, Deputy Fire Chief, re: Acquisition/disposition of land (Forrest Home & Line 4 Water Supply). be brought forward to Item 17 Closed Session Items (Unfinished Items). Carried. c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Fire & Emergency Services - Staffing Update). The following staff was present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Hugh Murray, Deputy Fire Chief; Tamara Obee, Manager Health & Safety, Human Resources. Motion No. C111102-4 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the confidential verbal information presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual (Fire & Emergency Services - Staffing Update) be received. 2. And That the CAO report back accordingly. Carried. 318 Page of Page 6 of 128 6a) Council Meeting Minutes – November 2, 2011. d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Recreation and Community Services - Staffing Update). The following staff was present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Shawn Binns, Director of Recreation and Community Services; Tamara Obee, Manager Health & Safety, Human Resources. Motion No. C111102-5 Moved by Lancaster, Seconded by Evans Be it resolved that the confidential verbal information presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual (Recreation and Community Services - Staffing Update) be received. Carried. e)Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (OMB Appeal - 2011-A-17). The following staff was present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services. Motion No. C111102-6 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Confidential Report DS2011-049, Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (OMB Appeal 2011-A-17) be received and adopted. 2. And That the applicant be advised of the Township's position in order to prepare accordingly for the upcoming OMB hearing. Carried. 418 Page of Page 7 of 128 6a) Council Meeting Minutes – November 2, 2011. f) Hugh Murray, Deputy Fire Chief, re: Acquisition/disposition of land (Forrest Home & Line 4 Water Supply). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Paul Gravelle, Director of Finance/Treasurer/Deputy CAO; Hugh Murray, Deputy Fire Chief; Andria Leigh, Director of Development Services; Donna Hewitt, Director of Corporate and Strategic Initiatives. Motion No. C111102-7 Moved by Lancaster, Seconded by Evans Be it resolved 1. That the confidential information dated November 1, 2011 and presented by Hugh Murray, Deputy Fire Chief, re: Acquisition/disposition of land (Forrest Home & Line 4 Water Supply) be received. 2. And That staff proceed accordingly and report back to Council at its meeting of December 7, 2011. Carried. g)Robin Dunn, CAO, re: Litigation affecting the municipality (West ½ Lot 11, Concession 8). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services; Jerry Ball, Director of Transportation and Environmental Services; Shawn Binns, Director of Recreation and Community Services; Tamara Obee, Manager Health & Safety, Human Resources. Motion No. C111102-8 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the confidential information dated November 2, 2011 and presented by Robin Dunn, CAO, re: Litigation affecting the municipality (West ½ Lot 11, Concession 8) be received. 2. And That staff proceed as directed by Council. Carried. 518 Page of Page 8 of 128 6a) Council Meeting Minutes – November 2, 2011. h) Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (Lots 20-21, Concession 8). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services; Curtis Shelswell, Chief Municipal Law Enforcement Officer. Motion No. C111102-9 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the confidential verbal information presented by Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (Lots 20-21, Concession 8) be received. 2. And That Council authorizes the engagement of either Burgar Rowe LLP or Russell Christie LLP, based on availability, to proceed with the matter. Carried. 5.IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6.MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on Wednesday, October 26, 2011. Motion No. C111102-10 Moved by Lancaster, Seconded by Crawford Be it resolved that the draft minutes of the Council meeting held on Wednesday, October 26, 2011, be adopted as printed and circulated. Carried. 618 Page of Page 9 of 128 6a) Council Meeting Minutes – November 2, 2011. 7.RECOGNITION OF ACHIEVEMENTS: a) Correspondence dated October 21, 2011 from Bob and Barb Campbell, re: Recognition of Municipal Law Enforcement Officers. Motion No. C111102-11 Moved by Meyer, Seconded by Coutanche Be it resolved that the correspondence dated October 21, 2011 from Bob and Barb Campbell, re: Recognition of Municipal Law Enforcement Officers be received; And That the Municipal Law Enforcement Officers be recognized under the Mayor's signature. Carried. 8.PUBLIC MEETINGS: None. 9.DEPUTATIONS: a) Paul Marshall and Joanna McEwen, Rail Trail Committee, re: Rail Trail Signage Update and Request. Motion No. C111102-12 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the information presented by Paul Marshall and Joanna McEwen, Rail Trail Committee, re: Rail Trail Signage Update and Request be received 2. That the request for additional Rail Trail Signage be approved in the amount of $2,000.00 to be funded from the Recreation Reserve. 3. And Further That the Director of Recreation and Community Services notify the applicant accordingly. Carried. 718 Page of Page 10 of 128 6a) Council Meeting Minutes – November 2, 2011. 10.REPORTS OF MUNICIPAL OFFICERS: a) S/Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie Detachment, Ontario Provincial Police re: Quarterly Statistics. Motion No. C111102-13 Moved by Coutanche, Seconded by Meyer Be it resolved that the verbal information presented by S/Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie Detachment, Ontario Provincial Police re: Quarterly Statistics be received. Carried. b) Report No. CS2011-030, Doug Irwin, Director of Corporate Services/Clerk, re: Council Appointments to • Township’s Human Resources Committee; • Severn Sound Environmental Association Board of Directors; • Lake Simcoe Regional Airport Board of Directors and The Township’s Public Representative Appointment to the Lake Simcoe Regional Airport Board of Directors. Motion No. C111102-14 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That Report No. CS2011-030, Doug Irwin, Director of Corporate Services/Clerk, re: Council Appointments to • Township’s Human Resources Committee; • Severn Sound Environmental Association Board of Directors; • Lake Simcoe Regional Airport Board of Directors and The Township’s Public Representative Appointment to the Lake Simcoe Regional Airport Board of Directors be received. 2. That staff bring the matter forward, to the November 9, 2011 Council meeting, for further consideration. 3. And That staff proceed, as directed by Council, with respect to the appointment of the Township's public representative for the Lake Simcoe Regional Airport Board of Directors. Carried. 818 Page of Page 11 of 128 6a) Council Meeting Minutes – November 2, 2011. c) Report No. DS2011-044, Andria Leigh, Director of Development Services, re: Proposed Zoning By-law Amendment Application 2011-ZBA-16, Township (Bay Street), Part of Lot 2, Range 2, being Parts 3, 4, and 7 of Plan 51R-37583, and Part 2 of Plan 51R-37762 (Oro), Township of Oro-Medonte [refer to Item 15b)]. Motion No. C111102-15 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report DS 2011-044, Andria Leigh, Director of Development Services, re: Zoning By-law Amendment Application 2011-ZBA-16 for Township of Oro-Medonte (Bay Street), Part of Lot 2, Range 2, being Parts 3, 4, and 7 of Plan 51R-37583, and Part 2 of Plan 51R-37762 (Oro), Township of Oro-Medonte, be received and adopted. 2. That Zoning By-law Amendment Application 2011-ZBA-16 for Township of Oro- Medonte, Part of Lot 2, Range 2, being Parts 3, 4, and 7 of Plan 51R-37583, and Part 2 of Plan 51R-37762 (Oro), on Schedule A2 from No Zoning to Open Space (OS) Zone, be approved. 3. And That the Clerk bring forward the appropriate By-law for Council's consideration. Carried. d) Report No. DS2011-045, Andria Leigh, Director of Development Services, re: 2063334 Ontario Inc. (Meadow Acres) Pre-Servicing Agreement, Part Of Lot 5 Concession 13 (Medonte) [to be distributed at the meeting] [refer to Item 15 a)]. Motion No. C111102-16 Moved by Evans, Seconded by Lancaster Be it resolved 1. That Report No. DS 2011-045, Andria Leigh, Director of Development Services re: 2063334 Ontario Inc. (Meadow Acres) – Pre-Servicing Agreement (Earthworks), Part of Lot 5, Concession 13 (Medonte), File: 43T-90082 be received and adopted. 2. That the Township of Oro-Medonte enters into a Pre-Servicing Agreement (Earthworks) with 206334 Ontario Inc. 3. That the Clerk bring forward the appropriate By-law for Council’s consideration to enter into a Pre-Servicing Agreement with 2063334 Ontario Inc. 4. And that the owner be notified of Council’s decision under the Director of Development Services’ signature. Carried. 918 Page of Page 12 of 128 6a) Council Meeting Minutes – November 2, 2011. e) Report No. DS2011-046, Andria Leigh, Director of Development Services, re: Site Plan Application 2010-SPA-27 (Revised), Oro Design and Manufacturing Ltd. [to be distributed at the meeting]. Motion No. C111102-17 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report No. DS 2011-046, Andria Leigh, Director of Development Services, re: Site Plan Application 2010-SPA-27 (Revised), Oro Design and Manufacturing Ltd. be received and adopted. 2. That Council approves Site Plan Application 2011-SPA-27 (Revised) with Oro Design and Manufacturing Ltd. to construct a new additional 696.8 square metre (7500 square foot) industrial building. 3. And That the applicant be notified of Council’s decision under the Director of Development Services' signature. Carried. f) Report No. DS2011-048, Andria Leigh, Director of Development Services, re: Horseshoe Valley Lands Limited – Subdivision Agreement for Landscapes Phase 2A, Part of Lot 3, Concession 4, Being Part of PIN # 74055-0123 (LT) [refer to Item 15c)]. Motion No. C111102-18 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report No. DS 2011-048, Andria Leigh, Director of Development Services, re: Horseshoe Valley Lands Limited – Subdivision Agreement for Landscapes Phase 2A, Part of Lot 3, Concession 4, Being Part of PIN # 74055-0123 (LT) be received and adopted. 2. That the Township of Oro-Medonte enters into a Subdivision Agreement with Horseshoe Valley Lands Limited as outlined in Report No. DS 2011-048. 3. That the Clerk bring forward the appropriate By-law to enter into a Subdivision Agreement with Horseshoe Valley Lands Limited, for Council’s consideration. 4. And That the applicant be notified of Council’s decision under the Director of Development Services' signature. Carried. 1018 Page of Page 13 of 128 6a) Council Meeting Minutes – November 2, 2011. 11.REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes and Councillor Coutanche, re: Nurse Practitioner/Community Signage - Line 4 North. Motion No. C111102-19 Moved by Lancaster, Seconded by Evans Be it resolved 1. That the information presented by Mayor H.S. Hughes and Councillor Coutanche, re: Nurse Practitioner/Community Signage - Line 4 North be received. 2. That the Nurse Practitioner/Community Signage concept plan be approved, in principle. 3. And that the Director of Recreation & Community Services proceed accordingly and report back to Council. Carried. 12.CONSENT AGENDA: a) Announcements of Interest to the Public Remembrance Day Services on Sunday, November 6, 2011. b) Minutes of the Nottawasaga Valley Conservation Authority meetings held on September 23, 2011 and September 30, 2011. Staff Recommendation: Receive. c) Minutes of the Severn Sound Environmental Association meetings held on January 20, 2011, April 21, 2011, July 21, 2011, and September 27, 2011. Staff Recommendation: Receive. d) Correspondence dated October 27, 2011 from Ruth Dolan, Pulmonary Hypertension Association of Canada, re: Request to Proclaim November as Pulmonary Hypertension Month. Staff Recommendation: Receive, Proclaim and Post on Website. e) Correspondence dated October 21, 2011 from Tim Crooks, Jim Swan and Catherine Nixon re: Parts 3, 4 and 7, Plan 51R-37583 and Part 2, Plan 51R-37762. Receive. 1118 Page of Page 14 of 128 6a) Council Meeting Minutes – November 2, 2011. Motion No. C111102-20 Moved by Meyer, Seconded by Coutanche Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public • Remembrance Day Services on Sunday, November 6, 2011. b) Minutes of the Nottawasaga Valley Conservation Authority meetings held on September 23, 2011 and September 30, 2011. Received. c) Minutes of the Severn Sound Environmental Association meetings held on January 20, 2011, April 21, 2011, July 21, 2011, and September 27, 2011. Received. d) Correspondence dated October 27, 2011 from Ruth Dolan, Pulmonary Hypertension Association of Canada, re: Request to Proclaim November as Pulmonary Hypertension Month. Received, Proclaimed and Posted on Website. e) Correspondence dated October 21, 2011 from Tim Crooks, Jim Swan and Catherine Nixon re: Parts 3, 4 and 7, Plan 51R-37583 and Part 2, Plan 51R-37762. Received. Carried. 13.COMMUNICATIONS: a) Correspondence dated October 14, 2011 from Sandra Trainor, Executive Director, Simcoe County Farm Fresh re: Annual Financial Request. Motion No. C111102-21 (Amendment) Moved by Lancaster, Seconded by Meyer Be it resolved that the motion with respect the correspondence received October 26, 2011 from Sandra Trainor, Executive Director, Simcoe County Farm Fresh re: Annual Financial Request be amended to add “pending a deputation from Simcoe County Farm Fresh” after “at this time”. Carried. 1218 Page of Page 15 of 128 6a) Council Meeting Minutes – November 2, 2011. Motion No. C111102-22 Moved by Lancaster, Seconded by Meyer Be it resolved 1. That the correspondence received October 26, 2011 from Sandra Trainor, Executive Director, Simcoe County Farm Fresh re: Annual Financial Request be received 2. That the Township of Oro-Medonte declines the invitation for a formal partnership, at this time, pending a deputation from Simcoe County Farm Fresh. 3. That the applicant be encouraged to explore their initiatives and alternatives with the County of Simcoe. 4. And That the applicant be notified of Council's decision under the Director of Corporate Services/Clerk's signature. Carried as Amended. b) Correspondence dated October 25, 2011 from Peter I. McEwen, re: Obstruction to 6th Line. Motion No. C111102-23 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the correspondence dated October 25, 2011 from Peter I. McEwen, re: Obstruction to 6th Line be received. 2. And That the staff investigate and undertake the appropriate action. Carried. c) Correspondence received October 31, 2011 from John Hammill, Ontario’s Lake Country Chair, re: Top 5 Tourist Locations for Promotional Video. Motion No. C111102-24 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the correspondence received October 31, 2011 from John Hammill, Ontario’s Lake Country Chair, re: Top 5 Tourist Locations for Promotional Video be received. 2. And That the top 5 attractions/tourist locations within Oro-Medonte that Council would like to see included in the promotional video are as per the discussion. 3. And That the applicant be advised of Council's decision immediately under the Mayor's signature. Carried. 1318 Page of Page 16 of 128 6a) Council Meeting Minutes – November 2, 2011. d) Correspondence dated November 1, 2011 from Kimberly Beckman, Davies Howe Partners LLP, on behalf of Ronald McCowan, re: Proposed Zoning By-law Amendment [refer to Items 10c) and 15b)]. Motion No. C111102-25 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the correspondence dated November 1, 2011 from Kimberly Beckman, Davies Howe Partners LLP, on behalf of Ronald McCowan, re: Proposed Zoning By-law Amendment be received. 2. That the applicant be reminded that: · the Couchiching Conservancy is a land trust organization registered in 1993 as a non-profit, non-government body dedicated to holding natural lands in trust for the public benefit; and · the Couchiching Conservancy as a land owner will hold the appropriate insurance coverage. 3. That the lands on which Mr. McCowan was granted an easement are owned by the Township of Oro-Medonte, and as such have a right of public access. 4. That Mr. McCowan be reminded, through his legal representative that the address of “2243 Ridge Road West” is no longer a valid municipal address as his property was re-addressed to “271 Bay Street” subsequent to the registration of the Easement Agreement which legalized his access to the subject property. 5. And that the applicant be advised of Council’s decision under the Director of Corporate Services/Clerk’s signature. Carried. 14.NOTICE OF MOTIONS: None. 1418 Page of Page 17 of 128 6a) Council Meeting Minutes – November 2, 2011. 15.BY-LAWS: a) By-Law No. 2011-162 Being A By-Law To Authorize The Execution Of A Pre- Servicing Agreement 2063334 Ontario Inc. – Draft Plan Of Subdivision Of Pcl 5-2 Sec 51-Med; Pt E ½ Lt 5 Con 13, Medonte Prts 1, 2,3,4,5, & 6, 51r29091; S/T Ro680284; Pin 58530-0044 Lt, Township Of Oro-Medonte, County Of Simcoe [to be distributed at the meeting]. b) By-Law No. 2011-164 A By-law to amend the zoning provisions On lands described as follows: Parts 3, 4, and 7 of Plan 51R-37583, and Part 2 of Plan 51R-37762, Oro Township of Oro-Medonte, County of Simcoe. c) By-Law No. 2011-169 Being a By-law to Authorize the Execution of a Subdivision Agreement between the Corporation of the Township of Oro- Medonte and Horseshoe Valley Lands Limited. d) By-Law No. 2011-170 A By-law to authorize the execution of a Tax Arrears Extension Agreement. e) By-Law No. 2011-171 A By-law to Provide for the Giving of Names to Highways within the Township of Oro-Medonte, County of Simcoe (Draft Plan of Subdivision - Redline Revision P100-10 [Horseshoe Valley Lands Ltd. (Ridgewood)]) Part of Lot 3, Concession 4 (geographic Township of Oro) S/T Easement over Part 1, Plan 51R-32020 as set out in LT522875 over the whole of Blocks 17 and 18 and Part of Landscape Drive; S/T Easement over Part 2, Plan 51R-31902 as set out in SC108651 over Part Lot 9, Part Blocks 21 and 22 and Part of Landscape Drive Being Part of PIN # 74055-0123 (LT). 1518 Page of Page 18 of 128 6a) Council Meeting Minutes – November 2, 2011. Motion No. C111102-26 Moved by Lancaster, Seconded by Evans Be it resolved that a) By-law No. 2011-162: Being A By-Law To Authorize The Execution Of A Pre- Servicing Agreement 2063334 Ontario Inc. – Draft Plan Of Subdivision Of Pcl 5-2 Sec 51-Med; Pt E ½ Lt 5 Con 13, Medonte Prts 1, 2,3,4,5, & 6, 51r29091; S/T Ro680284; Pin 58530-0044 Lt, Township Of Oro-Medonte, County Of Simcoe. b) By-Law No. 2011-164: A By-law to amend the zoning provisions On lands described as follows: Parts 3, 4, and 7 of Plan 51R-37583, and Part 2 of Plan 51R-37762, Oro Township of Oro-Medonte, County of Simcoe. c) By-Law No. 2011-169: Being a By-law to Authorize the Execution of a Subdivision Agreement between the Corporation of the Township of Oro-Medonte and Horseshoe Valley Lands Limited. d) By-Law No. 2011-170: A By-law to authorize the execution of a Tax Arrears Extension Agreement. e) By-Law No. 2011-171: A By-law to Provide for the Giving of Names to Highways within the Township of Oro-Medonte, County of Simcoe (Draft Plan of Subdivision - Redline Revision P100-10 [Horseshoe Valley Lands Ltd. (Ridgewood)]) Part of Lot 3, Concession 4 (geographic Township of Oro) S/T Easement over Part 1, Plan 51R- 32020 as set out in LT522875 over the whole of Blocks 17 and 18 Landscape Drive; S/T Easement over Part 2, Plan 51R-31902 as set out in SC108651 over Part Lot 9, Part Blocks 21 and 22 and Part of Landscape Drive Being Part of PIN # 74055-0123 (LT). be read a first, second and third time, passed, be engrossed by sealed by the Mayor. Carried. 16.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: Motion No. C111102-27 Moved by Crawford, Seconded by Evans Be it resolved that Rule 3.7 of Procedural By-law 2011-011 be suspended in order to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m. Carried. 1618 Page of Page 19 of 128 6a) Council Meeting Minutes – November 2, 2011. Council recessed at 12:17 p.m. and reconvened at 1:10 p.m. 17.CLOSED SESSION ITEMS (UNFINISHED ITEMS): a) Motion to go In Closed Session. Motion No. C111102-28 Moved by Coutanche, Seconded by Meyer Be it resolved that we do now go in Closed Session at 1:10 p.m. to discuss • acquisition/disposition of land; • personal matter affecting an identifiable individual. Carried. b) Motion to Rise and Report. Motion No. C111102-29 Moved by Evans, Seconded by Lancaster Be it resolved that we do now Rise at 3:03 p.m. and Report on the Closed Session Items: 4c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Fire & Emergency Services - Staffing Update). 4f) Hugh Murray, Deputy Fire Chief, re: Acquisition/disposition of land (Forrest Home & Line 4 Water Supply). Carried. Refer to Items 4c) and 4f). 18.CONFIRMATION BY-LAW: a) By-Law No. 2011-165 Being a By-Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, November 2, 2011. Motion No. C111102-30 Moved by Meyer, Seconded by Coutanche Be it resolved that By-Law No. 2011-165, being a by-law to confirm the proceedings of the Council meeting held on Wednesday, November 2, 2011 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 1718 Page of Page 20 of 128 6a) Council Meeting Minutes – November 2, 2011. 19.ADJOURNMENT: a) Motion to Adjourn. Motion No. C111102-31 Moved by Lancaster, Seconded by Evans Be it resolved that we do now adjourn at 3:04 p.m. Carried. ____________________________ ____________________________ Mayor, H.S. Hughes Clerk, J. Douglas Irwin 1818 Page of Page 21 of 128 9a) Alison Pickard, CEO, United Way Greater Simcoe County ... Change starts here. 2011 United Way Greater Simcoe County Board of Directors Mark Aitken, Chair Michelle Cellucci , Director CAO, County of Simcoe Midwife, retired Joanne McPhail, Past Chair Arfona Zwiers , Director Partner, Burgar Rowe Manager, Social Policy/Planning (Social/Community Services) County of Simcoe John Pugsley, 1st Vice Chair Program Manager, Central Kathryn Manners , Director Ontario Trillium Foundation Advisor –Central Region (Provincial Interministerial Council) Ministry of Government Services Tim Berry , 2nd Vice Chair Acting CFO LCol Robert Hart, CFB Borden Rep Crohn’s and Colitis Foundation of Canada Commandant Health Services Training Centre Geoff Kitson , Treasurer Comptroller, CFB Borden James Thomson, Agency Delegate Executive Director, Gilda’s Club Simcoe-Muskoka Yeeseng Toh , Director Principal, Toh Shea & Associates Cathy Banting, Agency Delegate Branch Manager, St. John Ambulance Page 22 of 128 9a) Alison Pickard, CEO, United Way Greater Simcoe County ... 2011 United Way Greater Simcoe County Campaign Cabinet Jennifer Robinson Honourary Campaign Chair Daytime Six-time Canadian figure-skating champion Rogers TV co-host Steve Nixon LCol Robert Hart Finance Division Chair Campaign Chair & Community Leadership Chair Regional Vice President, Barrie/Muskoka Region Commandant, CFHSTC, CFB Borden Royal Bank of Canada Barrie King Mike McCarthy Manufacturing & Industry Division Chair General Business Division Chair Industry Division Account Executive Co-founder, Hire Quality Inc. Vince Hawkes Tony Guergis Public Service Division Chair Municipal Government Division Chair Deputy Commissioner, Ontario Provincial Police Former Simcoe County Warden & Springwater Mayor Diane Firman France St. Amour Education Chair Agency Division Chair SCDSB Principal (ret’d) Executive Director, Big Brothers Big Sisters North Simcoe 2010 HONOUR ROLL 2010 was an exciting year, with the support of those organizatio organizations, donors and volunteers, UWGSC announced a record achievement of $1,620,000! EMPLOYEE WORKPLACE CAMPAIGNS $15,000 to $29,999 (continued) (including special events)Scotiabank Simcoe Community Services $100,000 and more Simcoe Muskoka District Health Unit Canadian Forces Base Borden TD Canada Trust Ontario Provincial Police UPS Canada $50,000 to $99,999 RBC Royal Bank County of Simcoe $5,000 to $14,999 LCBO Bell Canada $30,000 to $49,999 Canada Revenue Agency City of Barrie Canada Post Innovative Automation Inc. CIBC Royal Victoria Hospital Central North Correctional Centre Simcoe County District School Board & Schools Costco Wholesale Canada The Source Independent Living Services $15,000 to $29,999 Kumi Canada Corporation BMO Ministry of the Attorney General Baxter Corporation (Canada) Rogers Communications General Mills (Canada) Town of Innisfil Georgian College Unison Engine Components Hydro One United Way Greater Simcoe County PowerStream Walmart (Barrie North) Page 23 of 128 9a) Alison Pickard, CEO, United Way Greater Simcoe County ... 2010 HONOUR ROLL CORPORATE GIFTS $50,000 + Honda $10,000 to $49,999 Baxter Corporation (Canada) CIBC General Mills (Canada) Hydro One RBC Royal Bank $5,000 to $9,999 BMO PowerStream Scotiabank TD Canada Trust ULTIMATELY, it’s about the people whose lives are positively aff Every. Single. Day. Page 24 of 128 9a) Alison Pickard, CEO, United Way Greater Simcoe County ... ULTIMATELY, it’s about the people whose lives are positively aff At age 10, Jessika lost her mom to breast cancer and wanted to j Seasons Centre for Grieving Children showed her a healthy path forward. ULTIMATELY, it’s about the people whose lives are positively aff Bernie and Lorraine of Midhurst have received invaluable support from ALS Ontario since his devastating diagnosis. Page 25 of 128 9a) Alison Pickard, CEO, United Way Greater Simcoe County ... ULTIMATELY, it’s about the people whose lives are positively aff Ryan struggled fitting into his new Midland home and school, but found friends and a community at Boys & Girls Club of North Simc Our priority areas: ¦;š¦Œ;’šÝ;E©š’¦šÝ;©·ä·š¦š­­z,zŒz·ä u.ÒzŒ7z“mw;Œ·wä¦;š¦Œ;“7­·©š“m-š’’Ò“z·z;­ uI;Œ¦z“m‰z7­,;ŒŒ·w;ä-“,; Page 26 of 128 9a) Alison Pickard, CEO, United Way Greater Simcoe County ... 2011 Member Agencies OUR MISSION: To inspire the people of Simcoe County to improve lives and build community through financial generosity and volunteer commitment. Amyotrophic Lateral Sclerosis Society of Ontario Big Brothers Big Sisters of Barrie & District Big Brothers Big Sisters of North Simcoe Borden Family Resource Centre Boys & Girls Club of North Simcoe “ Canadian Hearing SocietySimcoe Canadian Mental Health Association, Simcoe County Branch ‘ Catholic Family Services Simcoe County CNIB Simcoe/Muskoka Community Link North Simcoe ‘ CONTACT South Simcoe Community Information Centre David Busby Street Centre Deaf Access Simcoe Muskoka Georgian Triangle Residential Resource Centre x Gildas Club Simcoe Muskoka Independent Living Services of Simcoe County Lance KrasmanMemorial Centre Midland Area Reading Council Season Centre for Grieving Children Simcoe Community Services ‘ St. John Ambulance Barrie Simcoe MuskokaBranch 2011 Community Impact Initiatives ‘9‘hwYt In conjunction with committed individuals, organizations, corporations, governments and other stakeholders to recognize and address the root causes of social problems to affect long-term change. 211 Simcoe County Eat Well to Excel Homelessness Partnering Strategy –Rural & Remote Low-income Energy Assistance Program (LEAP) Orillia Community Kitchen Resource Group Simcoe County Alliance to End Homelessness (SCATEH) Training & Consulting Services Winter Warmth Page 27 of 128 9a) Alison Pickard, CEO, United Way Greater Simcoe County ... Page 28 of 128 10a) Report No. DS2011050, Andria Leigh, Director of Deve... Page 29 of 128 10a) Report No. DS2011050, Andria Leigh, Director of Deve... Page 30 of 128 10a) Report No. DS2011050, Andria Leigh, Director of Deve... Page 31 of 128 10a) Report No. DS2011050, Andria Leigh, Director of Deve... Page 32 of 128 10a) Report No. DS2011050, Andria Leigh, Director of Deve... Page 33 of 128 10a) Report No. DS2011050, Andria Leigh, Director of Deve... Page 34 of 128 10a) Report No. DS2011050, Andria Leigh, Director of Deve... Page 35 of 128 10a) Report No. DS2011050, Andria Leigh, Director of Deve... Page 36 of 128 10a) Report No. DS2011050, Andria Leigh, Director of Deve... Page 37 of 128 10a) Report No. DS2011050, Andria Leigh, Director of Deve... Page 38 of 128 10a) Report No. DS2011050, Andria Leigh, Director of Deve... Page 39 of 128 10a) Report No. DS2011050, Andria Leigh, Director of Deve... Page 40 of 128 10a) Report No. DS2011050, Andria Leigh, Director of Deve... Page 41 of 128 10a) Report No. DS2011050, Andria Leigh, Director of Deve... Page 42 of 128 10a) Report No. DS2011050, Andria Leigh, Director of Deve... Page 43 of 128 10a) Report No. DS2011050, Andria Leigh, Director of Deve... 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Page 93 of 128 10d) Page 94 of 128 10d) Page 95 of 128 12b) ORILLIA PUBLIC LIBRARY BOARD MINUTES OF SEPTEMBER 28, 2011 MEETING A regular meeting of the Library Board was held at the Library commencing at 7:04 p.m. PRESENT – BOARD – G. Guthrie, Chair; J. Rolland, Vice-Chair; D. Evans; R. Fountain; P. Hislop; P. Orser; P. Spears; R. Stevens STAFF - S. Campbell, Interim CEO K. Absalom, Director of Information Services D. Rowe, Director of Technical Services A. Sist, Interim Director of Children’s Services T. Chatten, Recorder OTHER - J. Lang, Interim Treasurer; C. Pauze, Grant Thornton Auditor ABSENT – L. Murray; A. Parsons; M. Seymour Disclosure of Pecuniary Interest and General Nature Thereof – None CONSENT AGENDA The Board members were very impressed with children’s services and youth activities over the summer, and congratulated all staff for their tremendous efforts in providing programs and support. MOTION #2011:23 Moved by R. Stevens, seconded by R. Fountain that the consent ag 2011 meeting be adopted as amended. CARRIED Appointment of a Timekeeper – None DISCUSSION AGENDA NEW BUSINESS Report from the Auditor – J. Lang, Interim City Treasurer, and auditor C. Pauze, of Grant Thornton, presented the 2010 audited financial statement to the Board. J. Lang reviewed the report for Board information, there were no concerns expressed. MOTION #2011:24 Moved by J. Rolland, seconded by D. Evans that the Orillia Publi audited financial statement for 2010. CARRIED Page 96 of 128 12b) BUSINESS ARISING FROM THE MINUTES Fundraising Committee - Update – Meetings were held over the summer to create a case for support for fundraising, and possible donor materials to raise a targeted $1 million over 3-5 years. Donations will be made possible online through a Canada Helps link on our website, as well Visa will be made available at the Library. MOTION #2011:25 Moved by R. Fountain, seconded by R. Stevens that the Board authorize the creation of a new bank account for the purpose of online deposit for fundraising. CARRIED REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES Finance Committee – S. Campbell reported on meetings to discuss budget preparations. D. Rowe reviewed the draft budget as submitted to the City of Orill MOTION #2011:26 Moved by P. Spears, seconded by R. Fountain that the Orillia Public Library Board approve the 2012 Operating Budget in the amount of $2,112,368 as submitted to the City of Orillia September 12, 2011. CARRIED MOTION #2011:27 Moved by J. Rolland, seconded by D. Evans that the Orillia Public Library Board offer a contract for library service to the Township of Severn and the Township of Oro-Medonte for 2012 in the amount of $99,825 per township. CARRIED MOTION #2011:28 Moved by J. Rolland, seconded by D. Evans that the Orillia Public Library Board approve the 2012 Operating Budget: Supplementary Request for Information Orillia/Orillia Public Library Volunteer Partnership in the amount of $4,004 as submitted to the City of Orillia September 12, 2011. CARRIED MOTION #2011:29 Moved by J. Rolland, seconded by D. Evans that the Orillia Publi 2012 Operating Budget: Supplementary Request for e-Librarian in and $3,130 Benefits as submitted to the City of Orillia September 12, 2011. CARRIED Personnel Committee – M. Seymour prepared a report presented to the Board, outlining policies reviewed over the summer. MOTION #2011:30 Moved by D. Evans, seconded by P. Orser that the Orillia Public Library Board approve the Progressive Discipline Policy. CARRIED Page 97 of 128 12b) MOTION #2011:31 Moved by D. Evans, seconded by P. Orser that the Orillia Public Library Board rescind the current Policy 512: Worker’s Compensation. CARRIED MOTION #2011:32 Moved by D. Evans, seconded by P. Orser that the Orillia Public Library Board approve the Early & Safe Return to Work Policy. CARRIED Ad Hoc Farmers Market Committee – P. Hislop presented a report outlining the events taking place over the summer. The committee met to investigate other p Market, and has broken up into three sub-committees to assess each of three final possible locations for the Market. The sub-committee would like to present these options to the Board at its next meeting. NEW BUSINESS Community Relations Committee – City Open House – G. Guthrie, R. Fountain and P. Hislop st will attend this event at the City Centre on Tuesday November 1 to answer any questions about the Library Board. Proposal from Orillia Fine Arts – The Board received a letter from Orillia Fine Arts stating they would like to display artwork in the new building. This was deferred until the move into the new building. S. Campbell will respond as such. Election of Board Chair/Vice-Chair - MOTION #2011:33 Moved by R. Fountain, seconded by P. Hislop, to nominate Gay Guthrie for the position of Library Board Chair. CARRIED MOTION #2011:34 Moved by P. Orser, seconded by D. Evans, to nominate Joanna Rolland for the position of Library Board Vice-Chair. CARRIED Library Partnership with Sunshine Radio 89.1 – J. Turvey has been working with the radio station to partner for advertising and sponsorship for the new library opening. Correspondence – A letter was received from Bob Ripley which came out of in camera discussion during the summer. The Board received as informational and G. Guthrie will respond as such. New Library Update – S. Campbell reviewed some of the details to date for Board information. New Web Page/Logo – The Board was given a preview of the Library’s launch of a new web page and new logo design, also shown some pictures of the library construction to date. Page 98 of 128 12b) In Camera Discussion – Personnel Issue MOTION #2011:35 Moved by J. Rolland, seconded by D. Evans to enter closed session at 8:20 p.m. CARRIED MOTION #2011:36 Moved by J. Rolland, seconded by D. Evans to exit closed session at 8:30 p.m. CARRIED MOTION #2011:37 Moved by R. Stevens, seconded by R. Fountain to extend Suzanne Campbell’s appointment as th Interim CEO of the Orillia Public Library through April 30, 2012, effective immediately. CARRIED Adjournment at 8:33 p.m. __________________________________ ____________________________ BOARD CHAIR CHIEF EXECUTIVE OFFICER Page 99 of 128 12b) REPORT OF THE CEO September 2011 Submitted by Suzanne Campbell GOAL # 4 The Library will advocate for increased public awareness of the of library services. The fundraising steering committee, made up of Board members Gay Guthrie and Joanna Rolland, staff members Suzanne Campbell and Jayne Turvey, and consultant Lee Pigeau continued to meet and work on the campaign. Asks have been made for a number of banks as well as other grant opportunities. Lee, Jayne and I also had a few further meetings to discuss and plan finer details of the campaign. Joanna has begun to make asks of members in the community. We are also making the case to banks and other businesses and grant opportunities and have a number of potential donors and sponsors through these steps. Through September and into October we will be approaching staff and volunteers with the opportunity to contribute to the campaign. A stand- alone bank account has been established to allow us to register for Canada Helps on- line. We also now are able to accept donations made with Visa. The City has been helpful in establishing both of these accounts. The staff were introduced to the fundraising effort and asked to contribute to the fundraising initiative. The request was received enthusiastically. Jayne organized an afternoon to review the new library, the role for volunteers and to introduce them to the fundraising campaign. I presented a slide show highlighting services in the new library, Jayne discussed volunteer services, and Lee Pigeau presented the campaign and sponsorship opportunities. GOAL # 3 The Library will optimize and customize library service to our user groups The web page committee consisting of Kelli Absalom, Amanda Sist, Fred Marlow and myself have been working very hard designing the web page and learning how to add content. We th attended a session on September 15 learning how to use icreate, a web page writing tool. Kelli has been heading up the team and is keeping the project on track with a go live date of October st 21. This is a huge project requiring a lot of staff time including weekly meetings in addition to the design and populating work required from all team members. Page 100 of 128 12b) GOAL # 6 The Library will investigate, develop and maintain partnerships in the community. The Library once again successfully participated in the Dragon Boat Festival entering a team in partnership with Sunshine Superwash. Lee Kelly did a fabulous job organizing the team and the events of the day. The weather was great and a team made up of Library Staff, spouses, friends and staff from Sunshine Superwash had three great races (see Lee Kelly’s report for all the super details!). GOAL # 7 The Library will attract, develop and maintain a trained and educated workforce and leadership that reflect our values and ethics. General staff meetings were held on September 29th. The Health and Safety Committee postponed their meeting to October. Directors and department heads have begun the Performance Appraisal process we hope to have this complete by the end of October. I attended a meeting of AMPLO (Administrators of Medium Sized Public Libraries in Ontario) at SOLS Toronto office. This meeting provided members a good opportunity to exchange ideas and discuss issues with like sized libraries. GOAL # 1 The Library will increase its size to meet the standards for the population served. RFID The equipment is ordered and set for delivery of mid-December. Meetings were held with staff to make final decisions on how new Audio-visual materials will be handled as there are a number of issues involved in dealing with these types of materials, a consensus was reached on our approach and the material was ordered from Bibliotheca. Signage I attended two meetings dealing with the signage in the new building. Further meetings were held with the directors and the head of circulation to finalize both wording and the type of signage to be designed for the building. New Library Building Schedule has been delayed we are waiting for an updated schedule Mechanical is 95 % complete Drywall boarding is 85 % complete on the first floor and 100% complete on the second floor. Boilers are in place in the basement Lights are all on site T-bar ceiling is installed on the second floor. Exterior window glazing is about 98% complete-the sky lights have been installed Exterior clay tiles are 95% complete Interior window framing is 75% complete, windows will be deliver Page 101 of 128 12b) Fireplaces and ductwork are installed Internal signage meetings are taking place Interior Limestone is 75% complete Exterior limestone is 15% complete Landscaping is delayed due to the remedial work being completed on the Opera House. Pavers are 70% complete Curbs are 100% complete Elevator is being installed Painting-the second floor has been primed and is 90% complete Bathroom tiling is 90% complete on the second floor Fixtures are 40% complete Grills and diffusers are 60% complete GOAL # 9 The Library will be an agent for the development of the community. The finance committee met and submitted the budget to the City on September 12. I attended the retirement BBQ for Bruce Duncan, Manager of Facilities and Purchasing. Page 102 of 128 12b) by Director of Information Services Kelli Absalom GOAL 2: Create and maintain lifelong relationships with users: Volunteer hours for the month of September were 213. GOAL 3: Optimize and customize library services to our user groups: The Library hosted a Spotlight Speaker series as part of the “Get a Life Human Library Festival” featuring author Eva Olsson and Ojibway storyteller John Snake. The occasion also served as a wrap-up for Orillia’s Big Read. This popular event filled the programming room to capacity with forty people in attendance. Michelle Sinclair created book displays and bookmarks on such topics as: Literacy Day, mystery fiction, autumn and Evergreen nominees. The Bookworms Book Club, led by Michelle Sinclair, met in September and 10 members participated in a lively discussion about current favorites. Nine people were provided with library materials in our Community Outreach program. Materials were also delivered to Victoria House and Birchmere Retirement Residence. Michelle Sinclair sent out two BookClub Sets this month. Suzanne Campbell, Amanda Sist, Fred Marlow and I participated in weekly webinars with eSolutions Group to finalize the layout of the Library’s new website. We sent 200 boxes of books to Better World Books in September. Special thanks to Patricia Hopkins and Jennifer Murrant for all their ha preparing the material for shipment. Jennifer has also been busy withdrawing the catalogue records from those items which were sent for shipment. DVD and magazine circulation has increased which is in part due in loan periods. DVD’s are now loaned for seven days instead o magazines are loaned for two weeks instead of four. Page 103 of 128 12b) GOAL 4: Advocate for increased public awareness of the value and range of library services: Jayne Turvey attended a Coffee Time Network meeting. Jayne chaired three Grand Opening Committee meetings and ordered promotional items. Jayne continued work on the design of a new Library newsletter. GOAL 5: Develop methods of measurement to evaluate the effectiveness of library services and programs: Reference Questions Answered 1794 Internet Use 1625 Wireless Use 169 Database Logins 1960 Homepage Visits 3444 GOAL 6: Investigate, develop and maintain partnerships in the community: Jayne Turvey attended the Friends of the Library meeting. She discussed the possibility of the group running the furniture sale at the Gill Street location and asked for their assistance in planning the Grand Opening of the new library. Goal 7: Attract, develop and maintain a trained and educated workforce. Darcy Yanni began a 10 week online course offered through the Southern Ontario Library Service entitled “Compass 101”. The course focu accessing e-resources. Darcy and I attended workshops on three design modules of the new Library website: iCalendar, iSurvey and eNewsletter. Chantale Boileau attended an Ontario Public Library Association meeting in Toronto and a “Get A Life Festival” meeting at the Bradford West Gwillimbury Public Library. Page 104 of 128 12b) REPORTOFTHEDIRECTOROFTECHNICALSERVICES SEPTEMBER2011 Circulation Circulationfiguresremainwellabovethe2010numbers,especiallyinmagazinesandDVDs.Overall, circulationis6.6%higherthan2010,andthenumberofnewmembersisroughlyequal. ThebulkoftheRFIDtaggingwrappedupinSeptember.Ourhiredtaggersfinishedtheirwork LabourDayweekend,andtheCirculationstaffhandledtheitemsthatwereduetotheirbeingchecked out.Mostofthesehavenowbeendoneaswell. TechnicalProcessing CathyMcRaeisdoingmostofthetagginginTP,handlingthenewmaterialscomingin.Staffisstill workingoutsomekinks,suchashowtohandletaggingofmagazineissues. CathyalsohandledtwobigrotationsinSeptember,forDVDSandLargePrintBooks.Thelargeprint bookswerequitepopular,withthe50bookscirculating265timessinceMay.Themostpopularbook wasLee/wzŒ7x­Dš“;š’š©©šÞ,with9circulations. The50DVDswentout158times,15ofthemnotbeingborrowedatall.Themostpopular‘w·x­“;Þ {-šš,ä5ššr and‘Ò·w;©z“mI;zmw·­,eachgoingout8times. SusanDanceandCathyalsoworkedonaprojecttofullycatalogue,labelandtagsomeofthemulti volumeandmultiyearreferencebooksthatwedeemedstilluseful.Previouslythesehadrecordsfor ourfirstissue,ofthefirstvolume,ofthework.Over100volumeswereaddedinSeptember,andthe projectcontinues. AfamiliarfacetothelibraryhasbeenshowinguponFridays.SarahCsekey,aformerOPLemployee nowworkingwiththeGravenhurstPublicLibrary,isdoingaplacementwithTechnicalProcessingone dayperweek.SheisworkingtowardanMLISdegree(MasterofLibraryandInformationScience)online withSanJoseStateUniversityinCalifornia.SusanisintroducingSarahtothetechnicalaspectsoflibrary work,especiallycataloguing.Shewillbewithusuntilhertermendslaterthisfall. WebeganreceivinginvoicesfromLibraryServicesCentrefortheOpeningDaycollection.Wehavebeen billedabout$75,000for4400items,whichisabout30%ofthetotalcollectionorder.Thesematerials willbeshippedtothenewlibrarypriortoopening,sostaffandvolunteerscaninterfilethemwiththe existingcollection. DavidRoweistheDirectorofTechnicalServices. Page 105 of 128 12c) Page 106 of 128 12c) Page 107 of 128 12c) Page 108 of 128 12c) Page 109 of 128 12c) Page 110 of 128 12d) th Chair: Walter Benotto Town of Shelburne Vice Chair: Joan Sutherland Town of New Tecumseth Past Chair: Fred Nix Town of Mono Mary Brett Township of Adjala-Tosorontio Mike Edwards Town of Collingwood Earl Hawkins Township of Mulmur Ralph Hough Township of Oro-Medonte Brian Jackson City of Barrie Rob Keffer Township of Bradford West Gwillimbury Kevin Lloyd Town of Collingwood Paul McQueen Municipality of Grey Highlands Perry Ritchie Township of Springwater Alicia Savage Township of Clearview Michael Smith Township of Essa Percy Way Township of Amaranth Rick Webster Township of Springwater Keith White Township of Essa Gail Ardiel Town of the Blue Mountains Nina Bifolchi Town of Wasaga Beach Daniel Davidson Town of Innisfil Bob Marrs Town of New Tecumseth Brent Preston Township of Clearview George Watson Town of Wasaga Beach Darren White Township of Melancthon Executive Director Kim Gavine, Oak Ridges Moraine Foundation John Kus, District Manager, MNR Craig Laing, Aggregate Resource Officer, MNR Cali Stephenson, MNR Intern, Aggregate Resource Division, MNR Wayne Wilson, CAO/Secretary-Treasurer Chris Hibberd, Director of Planning Glenn Switzer, Director of Engineering and Technical Services Byron Wesson, Director of Land Operations and Stewardship Services Shannon Stephens, Healthy Waters Program Coordinator Caleigh Clubine, Communications/PR Coordinator Laurie Barron, Executive Assistant Page 111 of 128 12d) BOARD OF DIRECTORS MINUTES No: 13/11 21 October, 2011 Page 2 of 5 Chair Benotto called the meeting to order at 10:30 a.m. MOVED BY: Mike Edwards SECONDED BY: Paul McQueen the agenda for the Board of Directors Meeting No. 13/11 dated 21, October, 2011 be adopted. MOVED BY: Mike Edwards SECONDED BY: Paul McQueen the Minutes of the Board of Directors Meeting 12/11 dated 30 September, 2011 be approved. MOVED BY: Keith White SECONDED BY: Alicia Savage the Minutes of the Board Hearing in the matter of an application by Taurus Cookstown Partners Ltd., dated September 30/11 be approved. MOVED BY: Michael Smith SECONDED BY: Kevin Lloyd The Permits/Approvals issued by staff for the period, September 15, 2011 to October 10, 2011 be approved. Page 112 of 128 12d) BOARD OF DIRECTORS MINUTES No: 13/11 21 October, 2011 Page 3 of 5 MOVED BY: Alicia Savage SECONDED BY: Rick Webster the Board of Directors of the Nottawasaga Valley Conservation Authority (NVCA) recognizes that the 400 corridor is designated economic development area in the proposed County of Simcoe Offic and highway 400 is a Provincial highway which has become an artificial barrier to natural water flow in the area and has created floodi region; and the NVCA wishes to support the municipalities in the area with their economic development plans while at the same time ensuring development does not further contribute to flooding issues; and the NVCA recognizes that coordination of plans, investment and funding is critical to the successful development of this area s deficiencies are rectified and infrastructure is built for the f lands around this 400 corridor; therefore that the Board of Directors of the Nottawasaga Valley Conservation Authority hereby directs the Chair and staff to pur agreement from the Ministry of Transportation Ontario to work wi affected including developers, municipalities and the County of achieve agreement around timing, funding and design to correct a flooding, drainage and conservation issues created by highway 40 this resolution be circulated to the Towns of Innisfil, New Tecumseth and Bradford West Gwillimbury, the City of Barrie, the Simcoe, the Minister of Transportation and the Premier of Ontari Executive Director Kim Gavine provided an update on the work of the foundation. John Kus, District Manager and Craig Laing Aggregate Resource Of provided an overview of the Aggregate Resources Act. Page 113 of 128 12d) BOARD OF DIRECTORS MINUTES No: 13/11 21 October, 2011 Page 4 of 5 MOVED BY: Mary Brett SECONDED BY: Ralph Hough the Oak Ridges Moraine is a significant Ontario landscape featur that provides essential ecological, hydrological, social and economic functions, and requires sustained, special efforts to ensure that these functions are preserved and restored; and the Nottawasaga Valley Conservation Authority (NVCA) commends the Oak Ridges Moraine Foundation (ORMF) for undertaking the ÒMeasuring SuccessÑ reports; therefore the ORMFÓs request to the Province of Ontario for recapitalization of $11 million be supported by the NVCA, in ord continuation of land and water stewardship, habitat restoration, conservation land securement, policy development, monitoring and education/ou programs focused on the Oak Ridges Moraine; and the continued work of the Conservation Authorities Moraine Coalition, working in partnership with the ORMF, in preparing f review of the Oak Ridges Moraine Conservation Plan be supported and : the report of the Healthy Waters Program Coordinator be forwa the Premier of Ontario, Ministry of Municipal Affairs and Housinthe Honourable Jim Bradley (MPP responsible for the ORM file), the leaders of the provincial parties, as well as Conservation Ontario and the Cons Authorities Moraine Coalition. ; Wayne Wilson, CAO/Secretary-Treasurer Chris Hibberd, Director of Planning Wayne Wilson, CAO/Secretary-Treasurer Page 114 of 128 12d) BOARD OF DIRECTORS MINUTES No: 13/11 21 October, 2011 Page 5 of 5 Discussion ensued. Alicia Savage, board member representing the Clearview requested staff and board members, when developing th budget, to consider developing a 3 year budget plan. MOVED BY: Percy Way SECONDED BY: Perry Ritchie the presentation of the Nottawasaga Valley Watershed Management Plan (1996-2015), approved by the Board of Directors received for information; and the draft 2012-2014 Business Plan be completed for Board consideration, after the 2012 budget has been approved. Notice of Decision - Board Hearing held September 30/11 in the matter of Taurus Cookstown Partners Ltd. application under Ontario Regulation 172/06. MOVED BY: Keith White SECONDED BY: Paul McQueen correspondence not specifically dealt with be placed on file. Î MOVED BY: Michael Smith SECONDED BY: Keith White this meeting adjourn at 12:18 p.m. to meet again at the call of Chair. Walter Benotto, N.V.C.A. Chair Wayne R. Wilson, CAO/Secre th Approved this 28 day of October, 2011 Page 115 of 128 12e) Page 116 of 128 12e) Page 117 of 128 12e) Page 118 of 128 12e) Page 119 of 128 12e) Page 120 of 128 12e) Page 121 of 128 12e) Page 122 of 128 12e) Page 123 of 128 12e) Page 124 of 128 13a) MEMEBERS AND ASSOCIATES PRESENTATIONS Please join us for a great evening of networking, dinner and pre Presenters will provide insights into their organizations and new projects. Learn what they do, how they do it, and how we might benefit from their best practices and their vision. AGENDA 5:45 6:30 Networking 6:30 6:40 Welcome Remarks from Chairperson 1. Introduction of the OMA Executive 2012 - 6:40 7:30 Dinner 7:30 8:30 Invited Presentations: 1. The Water Guy 2. Steel Tree Structures 3. EDI 8:30 - 8:45 Questions, Answers and Discussion $50 Price per ticket (Includes dinner) th Please RSVP by November 10 to stephanie@rmfiberglass.com Cheque(s) and Cash accepted at door with Confirmed Booking Only Company Invoicing Available Page 125 of 128 15a) A By THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2011-173 A By-law to provide for the levying of costs resulting from the Highway 93 Drainage Works (Highway 93 Drainage Works – Levying By-law) WHEREAS the Ministry of Transportation petitioned the Council of the Township of Springwater in the County of Simcoe in accordance with the provisions of the Drainage Act, R.SO. 1990, requesting that the following roads be drained by a Drainage Works: Pt. Highway 93 in Lot 66, Lot 67 and Lot 68, Con. 1; AND WHEREAS the Council of the Township of Springwater procured a report by R.J. Burnside & Associates Limited; AND WHEREAS the Council of the Township of Springwater authorized the drainage works on February 3, 2009; AND WHEREAS lands and roads in the Township of Oro-Medonte were assessed under the drainage works; AND WHEREAS the Township of Springwater enacted By-law No. 2011-063, a by-law amending By-law 2009-019 and to provide for the levying of costs resulting from the th Highway 93 Drainage Works on the 17 day of October, 2011; AND WHEREAS the Township of Oro-Medonte has received a Notice of Actual Assessment – Highway No. 93 Drainage Works from the Township of Springwater; AND WHEREAS the amount assessed to lands and roads within the Township of Oro- Medonte is $5,351.33; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That Schedule “A” attached hereto and forming part of this by-law, being an excerpt from the Township of Springwater By-law No. 2011-063, which identifies the lands and roads within the Township of Oro-Medonte assessed under the Highway No. 93 Drainage Works, specifies the assessments payable drainage works. 2. That the assessments to the lands within the Township of Oro-Medonte, identified on Schedule “A”, shall be due on December 21, 2011. 3. All assessments which remain outstanding after the due date for payment shall be collected in the same manner as municipal taxes and shall rem against the particular property until paid, and shall be considered as unpaid taxes. Interest shall be added at the same rate as unpaid taxes after payment is due. 4. This by-law shall take effect on the final passing thereof. TH BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 9 DAY OF NOVEMBER, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 126 of 128 15a) A By Scchedule“A” tto By-laww No. 20011-173ffor TheCorporaation of tthe Townnship off Oro-Meedonte Page 127 of 128 18a) Being a ByLaw to Confirm the Proceedings of the Coun... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2011-166 Being a By-Law to Confirm the Proceedings of the Council Meeting Wednesday, November 9, 2011 WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; NOW THEREFORE the Council of The Corporation of the Township of Oro- Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, November 9, 2011, and in respect to each Motion, Resolution and passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor and Clerk are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. TH BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 9 DAY OF NOVEMBER, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE __________________________ Mayor, H.S. Hughes __________________________ Clerk, J. Douglas Irwin Page 128 of 128