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10 05 2011 Council MinutesF�ff��sltip of 66e- t &,,v t e, Proud Heritage, Exciting Ftmire Wednesday, October 5, 2011 THE TOWNSHIP OF ORO- MEDONTE REGULAR COUNCIL MEETING MINUTES Council Chambers 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans Time: 9:30 a.m. Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Finance/Treasurer /Deputy CAO; Janette Teeter, Deputy Clerk; Jerry Ball, Director of Transportation and Environmental Services; Shawn Binns, Director of Recreation and Community Services; Donna Hewitt, Director of Corporate & Strategic Initiatives; Tamara Obee, Manager Health & Safety, Human Resources; Glenn White, Manager of Planning Services; Darcy Brooke- Bisschop, Administrative Assistant; Gayle Wood, CAO, Lake Simcoe Region Conservation Authority Also Present: Susan Woods, Joan Ellis, Madeleine Rowe, Sandy Agnew 1. CALL TO ORDER - PRIVATE PRAYERIMOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 13 Council Meeting Minutes — October 5, 2011. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C111005 -1 Moved by Meyer, Seconded by Coutanche Be it resolved that the agenda for the Council meeting of Wednesday, October 5, 2011 be received and adopted, as amended, to add: 4d) Robin Dunn, Chief Administrative Officer re: Litigation Affecting the Municipality (Hicks Morley Update); 6c) Minutes of Committee of Adjustment meeting held on September 15, 2011; and 11 b) Councillor Coutanche re: Diamond Valley Subdivision Update, File 43T -93019 And defer Item: 9a) Helen Malloy and Steven Starr, re: Line 6 North, North of Mount St. Louis Road West - Road Condition to the October 12, 2011 Council meeting. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. C111005 -2 Moved by Crawford, Seconded by Evans Be it resolved that we do now go in Closed Session at 9:31 a.m. to discuss • Personal matters affecting an identifiable individual; and • Litigation affecting the Municipality. Carried. b) Motion to Rise and Report. Motion No. C111005 -3 Moved by Meyer, Seconded by Coutanche Be it resolved that we do now Rise at 10:12 a.m. and Report on the Closed Session Items: 4c) Shawn Binns, Director of Recreation and Community Services, re: Personal matters about an identifiable individual (Advisory Body) and 4d) Robin Dunn, Chief Administrative Officer re: Litigation Affecting the Municipality (Hicks Morley Update). Carried. Page 2 of 13 Council Meeting Minutes — October 5, 2011. c) Shawn Binns, Director of Recreation and Community Services, re: Personal matters about an identifiable individual (Advisory Body). The following staff were present: Robin Dunn, Chief Administrative Officer; Janette Teeter, Deputy Clerk; Shawn Binns, Director of Recreation and Community Services; Tamara Obee, Manager Health & Safety, Human Resources. Motion No. C111005 -4 Moved by Evans, Seconded by Crawford Be it resolved that the confidential verbal information and correspondence presented by Shawn Binns, Director of Recreation and Community Services, re: Personal matters about an identifiable individual (Advisory Body) be received; and further that staff proceed as directed by Council. Carried. d) Robin Dunn, Chief Administrative Officer re: Litigation Affecting the Municipality (Hicks Morley Update). The following staff were present: Robin Dunn, Chief Administrative Officer; Janette Teeter, Deputy Clerk; Tamara Obee, Manager Health & Safety, Human Resources. Motion No. C111005 -5 Moved by Coutanche, Seconded by Meyer Be it resolved that the confidential verbal information presented by Robin Dunn, Chief Administrative Officer re: Litigation Affecting the Municipality (Hicks Morley Update) be received. Carried. 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on September 28, 2011. Motion No. C111005 -6 Moved by Evans, Seconded by Lancaster Be it resolved that the draft minutes of the Council meeting held on Wednesday, September 28, 2011, be adopted as printed and circulated. Carried. Page 3 of 13 Council Meeting Minutes — October 5, 2011. b) Minutes of the Recreation Technical Support Group meeting held on September 29, 2011 (refer to Item 10d). Motion No. C111005 -7 Moved by Meyer, Seconded by Coutanche Be it resolved that the draft minutes of the Recreation Technical Support Group meeting held on September 29, 2011 be received. Carried. Motion No. C111005 -8 Moved by Crawford, Seconded by Evans Be it resolved that the Director of Transportation and Environmental Services liaise with the County of Simcoe with respect to the placement of a "Share the Road" sign in the area of 350 Ridge Road and report back to Council. Carried. Motion No. C111005 -9 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That a War of 1812 Bi- Centennial Event surrounding the Oro African Church be supported, in principle. 2. And Further That staff and the Oro - Medonte History Association coordinate, with Tim Crawford, to develop an event proposal to be brought back for Council's consideration. Carried. c) Minutes of the Committee of Adjustment meeting held on September 15, 2011. Motion No. C111005 -10 Moved by Evans, Seconded by Crawford Be it resolved that the draft minutes of the Committee of Adjustment meeting held on September 15, 2011 be received. Carried. 7. RECOGNITION OF ACHIEVEMENTS: None. Page 4 of 13 Council Meeting Minutes — October 5, 2011. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: a) Helen Malloy and Steven Starr, re: Line 6 North, North of Mount St. Louis Road West - Road Condition [To be deferred to the October 12, 2011 meeting upon Adoption of the Agenda]. This item was deferred to the October 12, 2011 meeting. 10. REPORTS OF MUNICIPAL OFFICERS: a) Gayle Wood, CAO, Lake Simcoe Region Conservation Authority, re: LSRCA's Programs and Services. Gayle Wood presented a print to the Township in celebration of the 60th Anniversary of the LSRCA. Motion No. C111005 -11 Moved by Coutanche, Seconded by Meyer Be it resolved that the PowerPoint presentation dated September 29, 2011 and presented by Gayle Wood, CAO, Lake Simcoe Region Conservation Authority (LSRCA), re: LSRCA's Programs and Services be received. Carried. b) Doug Irwin, Director of Corporate Services /Clerk, re: Recommendation from Recreation Technical Support Group - Motion No. RTSG110825 -3. Motion No. C111005 -12 Moved by Meyer, Seconded by Lancaster Be it resolved that the motion with respect to Item 10b) Recommendation from Recreation Technical Support Group — Motion No. RTSG110825 -3 be deferred for further information. Carried. Page 5 of 13 Council Meeting Minutes — October 5, 2011. Motion No. C111005 -13 Moved by Lancaster, Seconded by Evans Be it resolved 1. That the verbal information presented by Jerry Ball, Director of Transportation and Environmental Services, re: Recommendation from Recreation Technical Support Group - Motion No. RTSG110825 -3 be received. 2. That the request for a three way stop to be placed at Highland Drive and Line 4 North be denied at this time. 3. And Further That the applicant be advised of Council's decision under the Director of Transportation and Environmental Services' signature. Deferred. c) Report No. DS2011 -041, Glenn White, Manager of Planning, re: Regent Tool & Die Site Plan Application 2011- SPA -23 [to be distributed at the meeting]. Motion No. C111005 -14 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. DS 2011 -041, Glenn White, Manager of Planning, re: Regent Tool & Die Site Plan Application 2011- SPA -23 be received and adopted. 2. That Council approves, in principle, Site Plan Application 2011- SPA -23 with Regent Tool and Die to construct a 463.81 square metre (4992.62 square foot) addition and a 100.33 square metre canopy to an existing industrial building. 3. That the Township of Oro - Medonte enters into a Site Plan Agreement with Regent Tool & Die upon receipt of the final approval of the Site Plan Application from Lake Simcoe Regional Conservation Authority and AECOM Engineering Consultants. 4. That the appropriate by -law be brought forward for Council's consideration. 5. And That the applicant be notified of Council's decision under the Director of Development Services' signature. Carried. Page 6 of 13 Council Meeting Minutes — October 5, 2011. d) Correspondence dated August 23, 2011 from Nathan Westendorp, Planner III, County of Simcoe, re: Draft County of Simcoe Trails Strategy (refer to Item 6c, Motion No. RTSG 110929 -6). Motion No. C111005 -15 Moved by Crawford, Seconded by Evans Be it resolved 1. That the correspondence dated August 23, 2011 from Nathan Westendorp, Planner III, County of Simcoe and presented by Shawn Binns, Director of Recreation and Community Services, re: Draft County of Simcoe Trails Strategy be received. 2. That the draft comments dated September 30, 2011 and reviewed by the Recreation Technical Support Group per Motion No. RTSG110929 -6 be endorsed. 3. And Further That the said correspondence be finalized and submitted to the County of Simcoe, for their consideration, under the Director of Recreation and Community Service's signature. Carried. Page 7 of 13 Council Meeting Minutes — October 5, 2011. 11. REPORTS OF MEMBERS OF COUNCIL: a) Councillor Lancaster, re: Recurrent Energy — Orillia 1 & 3, Midhurst 3 & 4 Solar Projects Municipal Consultation Forms - Additional Comments. Motion No. C111005 -16 Moved by Lancaster, Seconded by Crawford Be it resolved that the Ministry of the Environment and the proponent (Recurrent Energy) be advised, under the Mayor's signature, and requested to consider the following information in conjunction with the Renewable Energy Municipal Consultation Forms for the following Renewable Energy Projects known as Orillia 1 — 1599 Line 13 North, Orillia 3 — 1683 Line 13 North, Midhurst 3 — 217 Line 5 North and Midhurst 4 — Line 5 North: That the Official Plan of Township of Oro - Medonte identifies Natural Heritage and Rural Character. The goals associated with these aspects are to protect and enhance significant natural heritage features and related ecological functions in the Township and to protect, maintain and enhance the natural, agriculture and open space character of the rural area. The Green Energy Act identifies the local municipality is not the approval authority, however, the Township of Oro - Medonte advocates that Renewable Energy Projects be treated in the intent of the guidelines for pits and quarries with respect to site lines. 2. That the proponent states that there will be remediation of soil after the expiration of the Project. The Township requests assurances that the subject lands be turned back into its previous form when the Project ends. 3. That the Township of Oro - Medonte requests that an update to the land classification on the soil classification be undertaken as part of the application process. 4. The Township of Oro - Medonte requests that a suitable provincial standard be established for setbacks from property lines and from nearby residences. Solar panel installations are not within the jurisdiction of the Township of Oro - Medonte's Zoning By -law, accordingly, there are no restrictions to prevent placing of solar panels at the edge of the property. 5. Solar farms are large commercial /industrial facilities. There could be road damage during construction and the facilities could require additional municipal services. The Township of Oro - Medonte advocates an appropriate property assessment to assist in mitigating the costs of services. Carried. Page 8 of 13 Council Meeting Minutes — October 5, 2011. b) Councillor Coutanche re: Diamond Valley Subdivision Update, File 43T- 93019. Motion No. C111005 -17 Moved by Coutanche, Seconded by Meyer Be it resolved that the verbal information presented by Councillor Coutanche and Jerry Ball, Director of Transportation and Environmental Services, re: Diamond Valley Subdivision Update, File 43T- 93019, be received. Carried. 12. CONSENT AGENDA: a) Announcements of Interest to the Public Fire Prevention Week - October 9 -15, 2011. 130th Anniversary Celebration of Coulson Church - 7:30 p.m., October 9, 2011. b) Minutes of Lake Simcoe Conservation Authority meeting held on July 22, 2011 and highlights of September 23, 2011. Staff Recommendation: Receive. c) Minutes of Nottawasaga Valley Conservation Authority meeting held on August 26, 2011. Staff Recommendation: Receive. d) Correspondence from the Deputy Registrar General of Canada, re: October 15, 2011 - Fire Services Recognition Day. Staff Recommendation: Receive, Proclaim and Post on Township Website. e) Correspondence dated August 30, 2011 from Josephine Chausse, A Group of Grandparents from Southern Ontario, re: Ontario Bill 22, An Act to Amend the Children's Law Reform Act. Staff Recommendation: Receive. f) Correspondence dated September 20, 2011 from Gayle Jackson, City Clerk, City of Orillia, re: Common Interest Committee. Staff Recommendation: Receive. g) Correspondence dated September 21, 2011 from Jeff Hecker, Director, Marketing Communications and Public Relations, Xplornet, re: Proton Rocket Carrying Xplornet's Next - Generation Broadband Satellite to Launch in Late October. Staff Recommendation: Receive. Page 9 of 13 Council Meeting Minutes — October 5, 2011. Motion No. C111005 -18 Moved by Evans, Seconded by Crawford Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public •Fire Prevention Week - October 9 -15, 2011. 91 30th Anniversary Celebration of Coulson Church - 7:30 p.m., October 9, 2011. b) Correspondence from the Deputy Registrar General of Canada, re: October 15, 2011 - Fire Services Recognition Day. Received, Proclaimed and Posted on Township Website. c) Minutes of Lake Simcoe Conservation Authority meeting held on July 22, 2011 and highlights of September 23, 2011. Received. d) Minutes of Nottawasaga Valley Conservation Authority meeting held on August 26, 2011. Received. e) Correspondence dated August 30, 2011 from Josephine Chausse, A Group of Grandparents from Southern Ontario, re: Ontario Bill 22, An Act to Amend the Children's Law Reform Act. Received. f) Correspondence dated September 20, 2011 from Gayle Jackson, City Clerk, City of Orillia, re: Common Interest Committee. Received. g) Correspondence dated September 21, 2011 from Jeff Hecker, Director, Marketing Communications and Public Relations, Xplornet, re: Proton Rocket Carrying Xplornet's Next - Generation Broadband Satellite to Launch in Late October. Received. Carried. Page 10 of 13 Council Meeting Minutes — October 5, 2011. 13. COMMUNICATIONS: a) Correspondence dated September 21, 2011 from John Coleman, Chief Federal Negotiator, Indian and Northern Affairs Canada re: Coldwater Narrows Specific Claim. Motion No. C111005 -19 Moved by Meyer, Seconded by Coutanche Be it resolved that the correspondence dated September 21, 2011 from John Coleman, Chief Federal Negotiator, Indian and Northern Affairs Canada re: Coldwater Narrows Specific Claim be received. Carried. b) Correspondence dated September 26, 2011 from Denise Osborne, re: Accommodation Review Committee (ARC) Meeting - October 27, 2011. Motion No. C1 11005-20 Moved by Lancaster, Seconded by Evans Be it resolved 1. That the correspondence dated September 26, 2011 from Denise Osborne, re: Accommodation Review Committee (ARC) Public Meeting at the Moonstone Elementary School on October 27, 2011 be received. 2. That Mayor H.S. Hughes be authorized to attend to present a delegation. 3. And Further That the CAO's office RSVP accordingly. Carried. c) Correspondence dated September 29, 2011 from Mayor Virginia Hackson, Chair, Lake Simcoe Region Conservation Authority, re: Lake Simcoe Region Conservation Authority's Annual Conservation Awards Ceremony, Thursday, October 27, 2011. Motion No. C1 11005-21 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the correspondence dated September 29, 2011 from Mayor Virginia Hackson, Chair, Lake Simcoe Region Conservation Authority ( LSRCA) , re: LSRCA Annual Conservation Awards Ceremony, Madsen's Greenhouse, Newmarket, Thursday, October 27, 2011 be received. 2. That Councillors Coutanche and Lancaster be authorized to attend. 3. And Further That the CAO's office RSVP accordingly. Carried. Page 11 of 13 Council Meeting Minutes — October 5, 2011. 14. NOTICE OF MOTIONS: None. 15. BY -LAWS: a) By -Law No. 2011 -154 A By -law to authorize the execution of a Tax Arrears Extension Agreement. b) By -Law No. 2011 -155 A By -law to authorize the execution of a Tax Arrears Extension Agreement. Motion No. C111005 -22 Moved by Crawford, Seconded by Lancaster Be it resolved that the following by -laws: a) By -Law No. 2011 -154: A By -law to authorize the execution of a Tax Arrears Extension Agreement. b) By -Law No. 2011 -155: A By -law to authorize the execution of a Tax Arrears Extension Agreement. be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor. Carried. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): None. Page 12 of 13 Council Meeting Minutes — October 5, 2011. 18. CONFIRMATION BY -LAW: a) By -Law No. 2011 -156 Being a By -Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, October 5, 2011. Motion No. C1 11005-23 Moved by Meyer, Seconded by Coutanche Be it resolved that By -Law No. 2011 -156, being a by -law to confirm the proceedings of the Council meeting held on Wednesday, October 5, 2011 be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor. Carried. 19.ADJOURNMENT: a) Motion to Adjourn. Motion No. C1 11005-24 Moved by Lancaster, Seconded by Crawford Be it resolved that we do now adjourn at 12:47 p.m. "�, A � DepuN Clerk, Janette Teeter Carried. Page 13 of 13