09 14 2011 Council MinutesWednesday, September 14, 2011
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Hawkestone Community Hall
3 Allen Street, Hawkestone
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
TIME: 7:02 p.m.
Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services; Donna
Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns,
Director of Recreation and Community Services; Hugh Murray, Deputy
Fire Chief; Curtis Shelswell; Chief Municipal Law Enforcement Officer;
Janette Teeter, Deputy Clerk; Samah Othman, Executive Assistant /
Corporate Communications Specialist; Darcy Brooke - Bisschop,
Administrative Assistant
Also Present: Anna Proctor, Sheila Craig, Ken Owttrim, Gwen Crump, Shirley Clark,
Darren Vella, Paul Harris, Garth Daniels, Ann Truyens, Marion Briggs,
Ivadell Scott, Adam Briggs, Brenda Tasnadi, Jessica Taliana, Cathy
Porter, Howard Leake, Bill Stonkus, Vanessa Cooper, Carl Harrison,
Christine Harrison, Paul Miller, Linda Argent, Joanne Beattie, Devon
Hutton, Christine & Brian Ambeau
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
Page 1 of 11
Council Meeting Minutes — September 14, 2011.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C110914 -1
Moved by Evans, Seconded by Crawford
Be it resolved that the agenda for the Council meeting of Wednesday, September 14,
2011 be received and adopted, as amended to add Items
9c) Linda Argent, on behalf of Hawkestone and Area Community Association re: Kids
Club Overview and
10d) Jerry Ball, Director of Transportation and Environmental Services re: Emergency
Bridge Repair, Line 13 North, North of Hwy. 11, Lot 17.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
None.
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on September 7, 2011.
Motion No. C110914 -2
Moved by Meyer, Seconded by Coutanche
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
September 7, 2011 be adopted as printed and circulated.
Carried.
Page 2of11
Council Meeting Minutes — September 14, 2011.
7. RECOGNITION OF ACHIEVEMENTS:
a) Hugh Murray and Brent Cordingley, Fireworks and Pyrotechnics (AHJ Certification)
Education and Awareness Recognition from Explosives Regulatory Division / Natural
Resources Canada and Simcoe County Fire Prevention Officers Association.
Motion No. C110914 -3
Moved by Crawford, Seconded by Lancaster
Be it resolved that Hugh Murray and Brent Cordingley Oro - Medonte Fire & Emergency
Services Dept. be recognized, under the Mayor's signature, for the completion of the
Fireworks and Pyrotechnics (AHJ Certification) from the Explosives Regulatory Division
/ Natural Resources Canada and Simcoe County Fire Prevention Officers Association.
Carried.
b) Letters of Commendation to:
Firefighters
A/Fire Chief, Hugh Murray Shannon Britton Mike Leeman
Captain Dave Britton Rob Clarke Ken Neal
Captain Paul Daoust Philip Corkett Phillip Patchell
Captain Rick Yule Ed Davis Ryan Webb
Training Officer Bill Duncan Ron Dick Donovan White
Bob France Recruit Aaron Emberson
from A.J. Mayo, Detachment Commander, Barrie Detachment, Ontario Provincial Police
for Assistance of Incident, July 15, 2011.
Motion No. C110914 -4
Moved by Coutanche, Seconded by Meyer
Be it resolved that letters of recognition be sent, under the Mayor's signature, to the
Oro - Medonte Fire & Emergency Services staff who assisted the Barrie Detachment,
Ontario Provincial Police with the Incident on July 15, 2011.
Carried.
Page 3 of 11
Council Meeting Minutes — September 14, 2011.
8. PUBLIC MEETINGS:
Due to technical difficulties, the
digital recording is not available.
a) Proposed Amendment to the Zoning By -Law, 2009 - ZBA -05, 2981 and 3003 Ridge Road
West, Township of Oro - Medonte, (APT Operational Management Inc. and Mark Porter).
Deputy Mayor Hough called the meeting to order at 7:17 p.m. and explained that the
public meeting had been called under the authority of the Planning Act, Sections 34,
R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed Amendment
to the Zoning By -law, Application 2009 - ZBA -05 (APT Operational Management Inc.&
Mark Porter), Part of Lot 2, Concession 2, RP 51 R- 28938, Parts 3, 4 & 6 RP 51 R-
33292, Part 1 & 2, municipally known as 2953 & 3003 Ridge Road West (formerly within
Township of Oro), Township of Oro - Medonte.
Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the
specified site on August 25, 2011 and a sign posted on the subject property on the
same day.
The following correspondence was received at the meeting: County of Simcoe dated
August 31, 2011.
Andria Leigh, Director of Development Services explained the purpose and effect of the
proposed Amendment. A PowerPoint presentation was presented.
Darren Vella, Innovate Planning Solutions, on behalf of the applicant, provided an
overview of the proposed Amendment. A PowerPoint presentation was presented.
The following public persons offered verbal comments with respect to the proposed
Amendment: None.
Deputy Mayor Hough advised that written submissions will be received at the Township
office until September 23, 2011 and that no additional deputations to Council will be
permitted with respect to the proposed amendment.
A digital recording of the meeting is available for review at the Township Administration
Centre, 148 Line 7 South.
There being no further comments or questions, the meeting adjourned at 7:35 p.m.
Page 4 of 11
Council Meeting Minutes - September 14, 2011.
9. DEPUTATIONS:
a) Jessica Taliana re: Lyme Disease.
A PowerPoint presentation was presented.
Motion No. C110914 -5
Moved by Evans, Seconded by Crawford
WHEREAS the tick -borne illness known as Chronic Lyme Disease, which mimics many
catastrophic illnesses, such as Multiple Sclerosis, Crohn's, Alzheimer's, arthritic
diabetes, depression, Chronic Fatigue and Fibromyalgia is increasingly endemic in
Canada, but the scientifically validated diagnostic tests and treatment choices are
currently not available in Ontario, forcing patients to seek these in the USA and Europe;
AND WHEREAS The Canadian Medical Association informed the public governments
and the medical profession in the May 30,2000 edition of their professional journal that
Lyme Disease is endemic throughout Canada, particularly in Southern Ontario;
AND WHEREAS the Ontario Public Health system and the Ontario Health Insurance
Plan (OHIP) currently do not fund those specific tests that accurately serve the process
for establishing a clinical diagnosis, but only recognize testing procedures known in the
medical literature to provide false negatives 45 to 95% of the time;
NOW THERFORE BE IT RESOLVED THAT The Council of the Corporation of the
Township of Oro - Medonte respectfully request, under the Mayor's signature, that the
legislative assembly of Ontario request the Minister of Health to direct the Ontario Public
Health System and OHIP to include all currently available and scientifically verified tests
for Acute and Chronic Lyme diagnosis, to do everything necessary to create public
awareness of Lyme Disease in Ontario, and to have internationally developed diagnosis
and successful treatment protocols available to patients and physicians;
AND FURTHER THAT Premier Dalton McGuinty, Garfield Dunlop MPP and Jessica
Taliana be included on the correspondence.
Unanimously Carried.
Page 5 of 11
Council Meeting Minutes — September 14, 2011.
b) Gwen Crump re: Gift of Life Garden.
A PowerPoint presentation was presented.
Motion No. C110914 -6
Moved by Lancaster, Seconded by Crawford
Be it resolved that the correspondence and PowerPoint presentation presented by
Gwen Crump re: Gift of Life Garden be received and referred to the 2012 budget
deliberations; and further that the Director of Recreation and Community Services notify
the applicant accordingly.
Carried.
c) Linda Argent, on behalf of Hawkestone and Area Community Association, re: Kids Club
Overview.
Correspondence was distributed to members of Council and staff.
Motion No. C110914 -7
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the correspondence presented by Linda Argent, on behalf of Hawkestone and
Area Community Association, re: Kids Club Overview be received.
2. That the Township of Oro - Medonte supports the "Kids Club" after school program in
partnership with the Hawkestone and Area Community Association ( HAACA).
3. That a "Kids Club Working Group" consisting of Recreation and Community Services
staff, HAACA reps, parents and a youth representative be established to market, co-
ordinate and develop the program in accordance with Township program standards.
4. That the funding partnership for the "Kids Club" program be established as 50/50 cost
share between the Township and HAACA, to be considered during the 2012 budget
deliberations.
5. And Further That the applicant be advised of Council's decision under the Director of
Recreation and Community Services' signature.
Carried.
Page 6 of 11
Council Meeting Minutes — September 14, 2011.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. FI 2011 -20, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re:
Statement of Accounts - August 31, 2011.
Motion No. C11- 0914 -8
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Report No. FI 2011 -20, Paul Gravelle, Director of Finance/Treasurer /Deputy
CAO be received.
2. And Further That the accounts for the month of August, 2011 totalling $3,562,485.06
be received.
Carried.
b) Report No. CSI 2011 -5, Donna Hewitt, Director of Corporate & Strategic Initiatives re:
Economic Development Plan.
Motion No. C110914 -9
Moved by Coutanche, Seconded by Meyer
Be it resolved that Report No. CSI 2011 -05, Donna Hewitt, Director of Corporate &
Strategic Initiatives re: Economic Development Plan be received.
Carried.
c) Report No. CSI 2011 -6, Donna Hewitt, Director of Corporate & Strategic Initiatives re:
Economic Development Activities - January - July, 2011.
Motion No. C110914 -10
Moved by Evans, Seconded by Crawford
Be it resolved that Report No. CSI 2011 -06, Donna Hewitt, Director of Corporate &
Strategic Initiatives re: Economic Development Activities - January - July, 2011 be
received.
Carried.
Page 7 of 11
Council Meeting Minutes — September 14, 2011.
d) Jerry Ball, Director of Transportation and Environmental Services re: Emergency Bridge
Repair, Line 13 North, North of Hwy. 11, Lot 17.
Motion No. C110914 -11
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That the verbal information presented by Robin Dunn, Chief Administrative Officer on
behalf of Jerry Ball, Director of Transportation and Environmental Services re:
Emergency Bridge Repair, Box Culvert Restoration, Line 13 North, Lot 17, North of
Hwy. 11, be received.
2. That pursuant to Section 4 - Emergency Purchasing of By -Law No. 2004 -112, to
Establish Purchasing and Tendering Procedures, Council is advised of the
emergency purchasing associated with the Box Culvert Restoration.
3. That the amount of $42,600 (excluding HST and permits) for the Box Culvert
Restoration at Line 13 North, Lot 17 be financed through the Budget Stabilization
Fund.
4. And Further That the Director of Transportation and Environmental Services proceed
accordingly.
Carried.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes re: Fire Emergency & Services Donation from Mr. Devon Hutton.
Devon Hutton donated two chainsaws to the Oro - Medonte Fire & Emergency Services
Department.
Motion No. C110914 -12
Moved by Meyer, Seconded by Coutanche
Be it resolved that Mr. Devon Hutton be recognized, under the Mayor's signature, for the
donation made to the Oro - Medonte Fire & Emergency Services.
Carried.
Page 8 of 11
Council Meeting Minutes — September 14, 2011
Motion No. C110914 -11 amended at
October 12, 2011 meeting per Motion
No. C111012 -13
d) Jerry Ball, Director of Transportation and Environmental Services re: Emergency Bridge
Repair, Line 13 North, North of Hwy. 11, Lot 17.
Motion No. C110914 -11
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That the verbal information presented by Robin Dunn, Chief Administrative Officer on
behalf of Jerry Ball, Director of Transportation and Environmental Services re:
Emergency Bridge Repair, Box Culvert Restoration, Line 13 North, Lot 17, North of
Hwy. 11, be received.
2. That pursuant to Section 4 - Emergency Purchasing of By -Law No. 2004 -112, to
Establish Purchasing and Tendering Procedures, Council is advised of the
emergency purchasing associated with the Box Culvert Restoration.
3. That the amount of $42,600 (excluding HST and permits) for the Box Culvert
Restoration at Line 13 North, Lot 17 be flnaRGe d through tho Budget Stabilizatuen
Fund be financed from the Bridge Reserve.
4. And Further That the Director of Transportation and Environmental Services proceed
accordingly.
Carried.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes re: Fire Emergency & Services Donation from Mr. Devon Hutton.
Devon Hutton donated two chainsaws to the Oro - Medonte Fire & Emergency Services
Department.
Motion No. C110914 -12
Moved by Meyer, Seconded by Coutanche
Be it resolved that Mr. Devon Hutton be recognized, under the Mayor's signature, for the
donation made to the Oro - Medonte Fire &Emergency Services.
Carried.
Page 8 of 11
Council Meeting Minutes — September 14, 2011.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public - None.
b) Correspondence dated August 23, 2011 from Canadian Union of Public Employees
(CUPE) and the Ontario Coalition for Better Child Care (OCBCC) re: Proclamation
Request, Wednesday, October 26, 2011 as "Child Care Worker & Early Childhood
Educator Appreciation Day ".
Staff Recommendation: Receive, Proclaim, Post to Township Website.
c) Correspondence dated August 3, 2011 from Marlene Mattson, President, Habitat for
Humanity Orillia /Lake Country re: Proclamation Request, October 3, 2011 "World Habitat
Day ".
Staff Recommendation: Receive, Proclaim, Post to Township Website.
d) Minutes of Midland Public Library Board meeting held on June 9, 2011.
Staff Recommendation: Receive.
e) Nottawasaga Valley Conservation Authority, minutes of meetings held on July 22 and
August 19, 2011.
Staff Recommendation: Receive.
Motion No. C110914 -13
Moved by Lancaster, Seconded by Evans
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public - None.
b) Correspondence dated August 23, 2011 from Canadian Union of Public Employees
(CUPE) and the Ontario Coalition for Better Child Care (OCBCC) re: Proclamation
Request, Wednesday, October 26, 2011 as "Child Care Worker & Early Childhood
Educator Appreciation Day ".
Received, Proclaimed, Posted to Township Website.
c) Correspondence dated August 3, 2011 from Marlene Mattson, President, Habitat for
Humanity Orillia /Lake Country re: Proclamation Request, October 3, 2011 "World
Habitat Day ".
Received, Proclaimed, Posted to Township Website.
d) Minutes of Midland Public Library Board meeting held on June 9, 2011.
Received.
e) Nottawasaga Valley Conservation Authority, minutes of meetings held on July 22 and
August 19, 2011.
Received.
Carried.
Page 9 of 11
Council Meeting Minutes — September 14, 2011.
13. COMMUNICATIONS:
a) Correspondence dated July 29, 2011 from Susan Grant, Chairperson, Bonita Glen
Camp, Girl Guides of Canada re: Time Capsule Event, Saturday, October 15, 2011.
Motion No. C110914 -14
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence dated July 29, 2011 from Susan Grant, Chairperson,
Bonita Glen Camp, Girl Guides of Canada re: Time Capsule Event, Saturday,
October 15, 2011 be received.
2. That Mayor H.S. Hughes and Councillors Lancaster, Crawford and Evans be
authorized to attend.
3. And Further that the CAO's office arrange an item for the Time Capsule and RSVP
accordingly.
Carried.
14. NOTICE OF MOTIONS:
None.
15. BY -LAWS:
a) By -Law No. 2011 -112 A By -law to amend the zoning provisions on lands described
as follows: Concession 11, East Part Lot 4, RP 51 R8032, Part
1, 3886 Line 11 North, (Medonte) Township of Oro - Medonte,
County of Simcoe Roll # 4346- 020 - 003 - 15101.
Motion No. C110914 -15
Moved by Meyer, Seconded by Coutanche
Be it resolved that By -Law No. 2011 -112, A By -law to amend the zoning provisions on
lands described as follows: Concession 11, East Part Lot 4, RP 51 R8032, Part 1, 3886
Line 11 North, (Medonte) Township of Oro- Medonte, County of Simcoe Roll # 4346-
020- 003 -15101 be read a first, second and third time, passed, be engrossed by the
Clerk, signed and sealed by the Mayor.
Carried.
Page 10 of 11
Council Meeting Minutes — September 14, 2011.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
18. CONFIRMATION BY -LAW:
a) By -Law No. 2011 -148 Being a By -Law to Confirm the Proceedings of the Council
Meeting Held on Wednesday, September 14, 2011.
Motion No. C110914 -16
Moved by Evans, Seconded by Crawford
Be it resolved that By -Law No. 2011 -148, being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, September 14, 2011 be read a first, second
and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C110914 -17
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now adjourn at 9:10 p.m.
Mayor, H. Sly. Hug es er , I D las Irwin
Carried.
Page 11 of 11