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08 17 2011 Council AgendaPage THE TOWNSHIP OF ORO- MEDONTE ..+ COUNCIL MEETING AGENDA COUNCIL CHAMBERS Township o�~ Wednesday, August 17, 2011 Proud Heritage, Exciting Future 9:00 a.m. - Closed Session 10:00 a.m. - Open Session 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO, and Andria Leigh, Director of Development Services, re: Solicitor - client privilege (Tri -Party MOU Update). d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Fire & Emergency Services). e) Robin Dunn, CAO, re: Litigation affecting the municipality (Landfill Site). f) Robin Dunn, CAO, re: Acquisition /disposition of land (Fairway Court) [from July 13, 2011 meeting]. g) Donna Hewitt, Director of Corporate and Strategic Initiatives, and Shawn Binns, Director of Recreation and Community Services, re: Acquisition /disposition of land (Nurse Practitioner Clinic). h) Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (Zoning Infraction). i) Jerry Ball, Director of Transportation and Environmental Services, re: Acquisition /disposition of land (Old Barrie Road). j) Jerry Ball, Director of Transportation and Environmental Services, re: Litigation affecting the municipality (Driveway Repairs). k) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Shanty Bay Boathouse). 1) Doug Irwin, Director of Corporate Services, re: Acquisition /disposition of lands (Ingram Road Lands). m) Doug Irwin, Director of Corporate Services, re: Acquisition /disposition of land (Guthrie Lands). Page 1 of 380 Council Meeting Agenda - August 17, 2011. Page 4. CLOSED SESSION ITEMS: n) Doug Irwin, Director of Corporate Services, re: Acquisition /disposition of land (Line 4 Water Supply). o) Doug Irwin, Director of Corporate Services, re: Acquisition /disposition of land (Unopened Section of Bay Street). 9 -10 p) 1:00 p.m. Robin Dunn, CAO, Chris Williams and Jody Johnson, Aird & Berlis LLP, re: Solicitor - client privilege (Legal Update). q) Doug Irwin, Director of Corporate Services /Clerk, re: Solicitor - client privilege (Lakeshore Promenade Encroachments). r) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land (Line 11 North & 15/16 Sideroad - Part 3, Plan 51 R- 36354). [Addenda] s) Mayor H.S. Hughes, re: Litigation affecting municipality (Growth Plan Amendment 1). [Addenda] 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: Page 2 of 380 6. MINUTES OF COUNCIL AND COMMITTEES: 11 -35 a) Minutes of Council meeting held on July 13, 2011. 36 -44 b) Minutes of Committee of Adjustment meeting held on July 21, 2011. 45 -46 c) Minutes of Recreation Technical Support Group meeting held on July 28, 2011. 7. RECOGNITION OF ACHIEVEMENTS: 47 a) Correspondence dated March 22, 2011 from R.G. (Rob) Nicholson, re: Letter of Appreciation. 48 b) Correspondence dated July 26, 2011 from Joan M. Goldsmith, re: Letter of Appreciation. 49 c) Correspondence dated July, 2011 from The Hutchins re: Letter of Appreciation to Station 2 Firefighters (Hawkestone). 50 d) Correspondence from Glenn Currie, Currie's Heavy Towing, re: Letter of Appreciation to Station 6 Firefighters (Moonstone). 51 e) Correspondence dated August 11, 2011 from Ken Ewens, re: Letter of Appreciation to Station 4 Firefighters (Rugby). 8. PUBLIC MEETINGS: a) 11:00 a.m. Proposed Amendment to the Zoning By -law, Application 2011 - ZBA-12, Plan 51R-37934, Parts 1, 2, 3, 7, 8, 9, 12, and 13, located on the north and south sides of Ingram Road in between Line 3 North and Line 4 Page 2 of 380 Council Meeting Agenda - August 17, 2011. Page 8. PUBLIC MEETINGS: North in the Township of Oro - Medonte (Township of Oro - Medonte). 9. DEPUTATIONS: 52 -53 a) 10:00 a.m. Andrea Walli, re: Dog Kennel Application. 54 -65 b) 10:10 a.m. Heather Mack and Dara Carpenter, Intact Insurance, on behalf of The Insurance Bureau of Canada, re: By -Law No. 2011 -093, "Towing By- Law ". 10. REPORTS OF MUNICIPAL OFFICERS: 66 -71 a) Robin Dunn, CAO and Bob Ripley, Deputy CAO /CFO, City of Orillia, re: Possible Expression of Interest - Union Public Library. b) Robin Dunn, CAO, re: Project Status Update - Lake Simcoe Regional Airport. 72 -74 c) Report No. F12011 -18, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO, re: Audit Services. 75 -76 d) Report No. F12011 -19, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO, re: Statement of Accounts — July 31, 2011. 77 -93 e) Report No. CS12011 -04, Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Ontario's Lake Country (OLC). 94 f) Donna Hewitt, Director of Corporate and Strategic Initiatives, correspondence dated August 2, 2011 from Karen Wallace, Ministry of Municipal Affairs and Housing, re: Enabling Accessibility Fund (Federal). 95 -109 g) Report No. CS2011 -19, Doug Irwin, Director of Corporate Services, re: Livestock Damage Program — Significant Changes Effective July 1, 2011 [refer to Items 15h), i), j)]. 110 -118 h) Report No. CS2011 -20' Doug Irwin, Director of Corporate Services /Clerk, re: Request to Delegate Authority to Clerk to Grant Temporary Parking Exemptions in No Parking Zones. i) Report No. DS2011 -27, Andria Leigh, Director of Development Services, re: John Duddy, 3886 Line 11 North, Concession 11 East Part of Lot 4 ( Medonte) [deferred from July 13, 2011 meeting][to be deferred to September 7, 2011]. j) Report No. 2011 -31, Andria Leigh, Director of Development Services, re: Site Plan Agreement, 2010 - SPA -25 (2133005 Ontario Limited) 18 Small Crescent, Part of Lot 16, Concession 14, Oro, Parts 6 & 7, 51- R19270; Being all of PIN 58548 -0082 LT, Roll # 4346- 010 - 005 - 201580 Township of Oro - Medonte, County of Simcoe [deferred from July 13, 2011 meeting] [to be deferred to a future meeting]. 119 -125 k) Report No. DS2011 -33, Andria Leigh, Director of Development Services, re: Request for Extension of Draft Plan Approval Whispering Creek Estates Subdivision 2006 - SUB -02. Page 3 of 380 Council Meeting Agenda - August 17, 2011. Page 10. REPORTS OF MUNICIPAL OFFICERS: 126 -131 1) Report No. DS2011 -34, Andria Leigh, Director of Development Services, re: General Zoning By -law Amendment – Medical Clinics in General Commercial (GC) Zone [refer to Item 15k)]. 132 -148 m) Memorandum correspondence dated August 17, 2011 from Andria Leigh, Director of Development Services, re: Request for Waiving of Site Plan Security Deposit - 2034 Ridge Road West. 149 -177 n) Memorandum dated August 17, 2011 from Andria Leigh, Director of Development Services, re: Status Update — Growth Plan Amendment 1 — Provincial Development Facilitator scoped consultations. 178 -184 o) Andria Leigh, Director of Development Services, re: County of Simcoe, Corporate Services Committee, CS 11 -130, Request for Special Permit to Forest Conservation By -law No. 5635. 185 -201 p) Report No. DS2011 -32, Glenn White, Manager of Planning, re: Zoning By -law Amendment 2011- ZBA -05 Barry Leigh Part West 1/2 Lot 24 Concession 7 ORO; Part Lot 25 Concession 7 ORO AS IN R0662159, EXCEPT Part 1, 51R6080; ORO- MEDONTE & EXCEPT PART 1, 51R37419, SAVE AND EXCEPT PARTS 1 & 2, 51 R -37365 North Side of Ridge Road West. 202 -203 q) Report No. TES2011 -09, Jerry Ball, Director of Transportation and Environmental Services, re: Water Service Connection Agreement for Lot 3 (8 Algonquin Trail) - Jeffrey and Erin Jackson [refer to Item 151)]. 204 r) Memorandum dated August 3, 2011 from Jerry Ball, Director of Transportation and Environmental Services, re: New Lot at the African Church. 205 -213 s) Report No. RC2011 -14, Shawn Binns, Director of Recreation and Community Services, re: Unity United Church Subsidy Request. 214 -217 t) Report No. RC2011 -15, Shawn Binns, Director of Recreation and Community Services, re: Administration Office Landscaping. 218 -225 u) Report No. RC2011 -16, Shawn Binns, Director of Recreation and Community Services, re: Recreation Program Update. 226 -233 v) Report No. RC2011 -17, Shawn Binns, Director of Recreation and Community Services, re: Administration Office HVAC Retrofit. 234 w) Memorandum correspondence dated August 17, 2011 from Shawn Binns, Director of Recreation and Community Services, re: 50 Fairway Court. 235 -238 x) Hugh Murray, Deputy Fire Chief, re: Fire & Emergency Services Operations Update [to be distributed at meeting]. 11. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, re: Council Feedback from Colleagues Form [to be distributed at meeting]. Page 4 of 380 Council Meeting Agenda - August 17, 2011. Page 11. REPORTS OF MEMBERS OF COUNCIL: 239 b) Councillor Lancaster, re: Request for Road Closure - Shanty Bay Festival - September 10, 2011. 240 -245 c) Mayor H.S. Hughes, re: correspondence dated August 7, 2011 from Bob Lowe, re: Driveway Concerns. 12. CONSENT AGENDA: a) Announcements of Interest to the Public - None. 246 -264 b) Barrie Public Library, Minutes of Meeting held on May 24, 2011. Staff Recommendation: Receive. 265 -270 c) Nottawasaga Valley Conservation Authority, Minutes of Meeting held on June 17, 2011 and Highlights of July 22, 2011. Staff Recommendation: Receive. 271 -278 d) Lake Simcoe Region Conservation Authority, Minutes of Meeting held on June 24, 2011 and Highlights of July 22, 2011. Staff Recommendation: Receive. 279 -282 e) Correspondence dated June 29, 2011 from Kathy Crowhurst, Lupus Foundation of Ontario, re: Proclamation Request, October as Lupus Awareness Month. Staff Recommendation: Receive, Proclaim and Post on Website. 283 -285 f) Correspondence dated June 21, 2011 from Twyla Nicholson, Clerk, Town of Wasaga Beach, re: Resolution - Declaration of Voting Day as Professional Activity Day. Staff Recommendation: Receive. 286 -288 g) Correspondence dated July 15, 2011 from Brenda Clark, Clerk, County of Simcoe, re: Green Energy Act. Staff Recommendation: Receive. 289 -293 h) Correspondence dated July 21, 2011 from Tony Katarynych, Chair, Orillia & Area Physician Recruitment & Retention Committee re: Financial, Activity and Recruitment Overview Report. Staff Recommendation: Receive. 294 i) Correspondence dated July 22, 2011 from Mike Williams, Crime Stoppers, re: Update on Crime Stoppers Activities. Staff Recommendation: Receive. 295 j) Correspondence dated July 25, 2011 from Wayne Wilson, CEO /Secretary- Treasurer and Brian Smith, Water Resource Engineer, Nottawasaga Valley Conservation Authority re: NVCA Water Response Team. Staff Recommendation: Receive. 296 -297 k) Correspondence dated August 5, 2011 from John Coleman, Chief Federal Negotiator, Indian and Norther Affairs, re: Proposed Settlement Agreement for the Coldwater Narrows Specific Claim. Page 5 of 380 Page Council Meeting Agenda - August 17, 2011. 12. CONSENT AGENDA: Staff Recommendation: Receive. 15. BY -LAWS: 340 a) By -Law No. 2011 -126 A By -law to Repeal By -law No. 2011 -120, A By -law to Appoint a Chief Municipal Law Enforcement Officer And By -law No. 2011 -121, A By -law to Amend By -law No. 2011 -063, Being a By -law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers. 341 b) By -Law No. 2011 -127 A By -law to Amend Schedule "A" of By -law No. 2004 -119, A By -law to Prohibit the Use of Motorized Vehicles on Highways within the Township of Oro - Medonte. 342 c) By -Law No. 2011 -128 A By -Law to Amend By -Law No. 2011 -092, "A By law to authorize certain capital works of The Corporation of the Township of Oro - Medonte (The Municipality); to authorize the submission of an application to the Ontario Infrastructure Projects Corporation (OIPC) for financing such capital works; to authorize temporary borrowing from OIPC to meet expenditures in connection with such works; and to authorize long term borrowing from OIPC for such works through the issue of debentures ". Page 6 of 380 13. COMMUNICATIONS: 298 a) Correspondence dated July 20, 2011 from Sue Bragg, Gaviller & Company LLP re: 2010 Year End Audit. 299 -302 b) Correspondence dated July 21, 2011 from Brenda Clark, Clerk, County of Simcoe re: County Waste Diversion Program. 303 c) Correspondence dated August 2, 2011 from Lisa Groves, Burl's Creek Family Event Park, re: Barrie Automotive Flea Market, September 8 -11, 2011, Request to Designate Event as "Municipally Significant ". 304 -306 d) Correspondence received August 8, 2011 from Residents of Mill Pond Side Road, re: Petition for Speed Reduction - Mill Pond Side Road. 307 -322 e) Correspondence received July 28, 2011 from Jerry Noble, Steve's Towing, re: Collision Tow Rates. 323 -339 f) Correspondence dated August 10, 2011 from Wayne (Sampson) Whitechurch, Whitechurch Towing, re: Collision Tow Rates. 14. NOTICE OF MOTIONS: None. 15. BY -LAWS: 340 a) By -Law No. 2011 -126 A By -law to Repeal By -law No. 2011 -120, A By -law to Appoint a Chief Municipal Law Enforcement Officer And By -law No. 2011 -121, A By -law to Amend By -law No. 2011 -063, Being a By -law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers. 341 b) By -Law No. 2011 -127 A By -law to Amend Schedule "A" of By -law No. 2004 -119, A By -law to Prohibit the Use of Motorized Vehicles on Highways within the Township of Oro - Medonte. 342 c) By -Law No. 2011 -128 A By -Law to Amend By -Law No. 2011 -092, "A By law to authorize certain capital works of The Corporation of the Township of Oro - Medonte (The Municipality); to authorize the submission of an application to the Ontario Infrastructure Projects Corporation (OIPC) for financing such capital works; to authorize temporary borrowing from OIPC to meet expenditures in connection with such works; and to authorize long term borrowing from OIPC for such works through the issue of debentures ". Page 6 of 380 Page Council Meeting Agenda - August 17, 2011. 15. BY -LAWS: 343 -359 d) By -Law No. 2011 -129 A By -law to Authorize the Execution of a Lease Agreement Between The Corporation of the Township of Oro - Medonte and the Huronia Nurse Practitioner— Led Clinic From September 1, 2011 to August 31, 2014. 360 e) By -Law No. 2011 -130 A By -law to Appoint a Chief Municipal Law Enforcement Officer. 361 f) By -Law No. 2011 -131 A By -law to Amend By -law No. 2011 -063, Being a By -law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers. 362 g) By -Law No. 2011 -132 A By -law to Appoint Municipal Weed Inspectors And to Repeal By -law No. 2011 -036. 363 -364 h) By -Law No. 2011 -133 A By -law to Appoint Valuers and to Repeal By -Law No. 2010 -079. 365 i) By -Law No. 2011 -134 A By -law to Repeal By -Law No. 99 -131, "Being a By -Law to Establish User Fees for Livestock Claims in the Township of Oro - Medonte "; By -Law No. 2002 -073, "Being a By -Law to Amend By -Law No. 99 -131, Being a By -Law to Establish User Fees for Livestock Claims in the Township of Oro - Medonte"; and By -Law No. 2005 -047, "Being a By- Law to Amend By -law No. 1999 -131, A By -law to Establish User Fees for Livestock Claims in the Township of Oro - Medonte ". 366 j) By -Law No. 2011 -135 A By -Law to Amend By -Law, 2010 -093, "A By -law of The Corporation of the Township of Oro - Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By -law). 367 k) By -Law No. 2011 -136 Being a By -law to amend By -law 97 -95 to add "Medical Clinic" as an additional use in Table A2 — Commercial Zones in the "General Commercial' Zone. 368 -379 1) By -Law No. 2011 -137 A By -law to Enter into a Water Service Connection Agreement between The Corporation of the Township of Oro - Medonte and Jeffrey Jackson and Erin Jackson Being all of PIN 74057 -0569 (Lt) Roll # 4346- 010 - 003 - 14800 -0000 (Lot 3) 8 Algonquin Trail. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: Page 7 of 380 Page We Council Meeting Agenda - August 17, 2011. 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18. CONFIRMATION BY -LAW: a) By -law No. 2011 -124 Being a By -Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, August 17, 2011. 19. ADJOURNMENT: a) Motion to Adjourn. Page 8 of 380 4p) - 1:00 p.m. Robin Dunn, CAO, Chris Williams and Jody Joh... MEMORANDUM To: Council Township of Fraud Heritage, Exciting Future From: Donna Hewitt R.M. File Date: August 17, 2011 Roll #: Subject: Review of Outsourced Legal Services Background: - Council has established as one of their top priorities completion of a corporate - wide review of outsourced legal services with the subsequent provision of an action plan to rationalize legal services and reduce legal fees /expenses. Status: Process Controls: - Analysis of Township expenditures has been completed for fiscal 2009 and 2010. Subsequent to this analysis the CAO, Director of Finance, and the Director of CSI met to review potential areas for internal process improvements that would tighten internal controls and accountability pertaining to legal expenditures and potentially reduce our expenditures. Prior to end of 3`d quarter 2011, further dialogue with all members of the Senior Management Team is necessary to finalize these recommendations. Value for Service Assessment: - Currently the Township utilizes the services of four different legal firms depending upon the specialty in question (i.e. HR vs. taxation etc.). - It is recognized that there are a variety of factors /criteria under consideration when selecting the services of external professionals — expertise, knowledge /experience in the municipal field, billing rates, responsiveness to the client's demands /time etc. - To ensure the Township is receiving the best value for the legal services provided, staff will update by the end of the Td quarter current offers of service and professional fees. Reporting to Council: - By the end of September, Council will receive a report documenting the following: o Internal process changes to affect controls and accountability; Page 9 of 380 4p) - 1:00 p.m. Robin Dunn, CAO, Chris Williams and Jody Joh... o A work plan to outline services review inclusive of the development of evaluation criteria. Conclusion: It is the opinion of the Senior Management Team that through the implementation of tighter process controls and enhanced accountability combined with the completion of a legal services review we will be better positioned to ensure best value for our legal expenditures. Respectfully submitted: Donna Hewitt Director Corporate & Strategic Initiatives C.A.O. Approval / Comments: `'v /. -2- Page 10 of 380 6a) - Minutes of Council meeting held on July 13, 2011. THE TOWNSHIP OF ORO- MEDONTE � f. 'g REGULAR COUNCIL MEETING MINUTES �+�► Council Chambers %reaultip d� !armed Heritage, Ex, iiiokq Fiurre Wednesday, July 13, 2011 TIME: 9:02 a.m. 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans Staff Present: Robin Dunn, CL . -Iministrative Officer (left @ 2:03 p.m.); Paul Gravelle, Director + 1 : iance /Treasurer /Deputy CAO; Doug Irwin, Director of Corpora— Andria Leigh, Director of Development Service . Jerry Ball, Director of Transportation and Env; -'al Service >; Donna Hewitt, Director of Corporate & S' _gic Initiatives; Shawn Binns, Director of Recreation and Co,. unity Services; Hugh Murray; Deputy Fire Chief; Tamara Obee, Mana,. - Health & Safety, Human Resources; Janette Teeter, Deputy Clerk; ki. Brissette, Committee Coordinator; Samah Othman, IfExecutive , >sistant / Corporate Communications Specialist; Darcy Brooke- Bisscop, Administrative Assistant; S /Sgt Andy Mayo and Sgt Andrew Tait, Ontario Provincial Police, Barrie Detachment Also Present: Jim Aylan- Parker, Shirley Aylan- Parker, Sheila Smith, Deivdre Lennon, Mary Long, Bernie Mackenzie, Brenda & Dale Derbyshire, Nancy & Jack Haggerty, Lisa Groves, P. Thompson, Wendy Parkinson, Kit Andrew, Paul Peterson, Bob Harris, Kay Oldbridge, Greg Bruyea, Paul & C.A. Wortley, W.D. Jackson, Pam Jones, Diane Cowden, Sharon Pottage, Derek Watson, Whitechurch Towing, Pat Luck, Phillip Fay, Dan Archibald, Jerry Noble CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 25 Page 11 of 380 6a) - Minutes of Council meeting held on July 13, 2011. Council Meeting Minutes — July 13, 2011. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C110713 -1 Moved by Crawford, Seconded by Evans Moved by Meyer, Seconded by Coutanche Be it resolved that we do now go in Closed Session at 9:05 a.m. to discuss • acquisition /disposition of land; and • personal matter affecting an identifiable individual. Carried. Page 2 of 25 Page 12 of 380 6a) - Minutes of Council meeting held on July 13, 2011. Council Meeting Minutes — July 13, 2011. c) Mayor H.S. Hughes, re: Personal matters about an identifiable individual (Physician Recruitment). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and Environmental Services; Tamara Obee, Manager, Health & Safety, Human Resources. Motion No. C110713 -5 Moved by Coutanche, Seconded by Meyer Be it resolved that the confidential verbal information presented by Mayor H.S. Hughes, re: Personal matters about an identifiable individual (Physician Recruitment) be received. Carried. Page 3 of 25 Page 13 of 380 6a) - Minutes of Council meeting held on July 13, 2011. Council Meeting Minutes — July 13, 2011. d) Mayor H.S. Hughes, re: Acquisition /disposition of land (Fairway Court). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Shawn Binns, Director of Recreation and Community Services. Motion No. C110713 -6 Moved by Lancaster, Seconded by Crawford Be it resolved that the confidential correspondence dated July 4, 2011 and presented by Mayor H.S. Hughes and confidential presentation presented by Shawn Binns, Director of Recreation and Community Services re: Acquisition /disposition of land (Fairway Court) be received and that the matter be brought forward to the August 17, 2011 Council meeting for consideration. Carried. ," ;. Motion No. C110713 -7 _ Carried. Page 4 of 25 Page 14 of 380 6a) - Minutes of Council meeting held on July 13, 2011. Council Meeting Minutes — July 13, 2011. g) Jerry Ball, Director of Transportation and Environmental Services, re: Acquisition /disposition of land (Old Barrie Road). Page 5 of 25 Page 15 of 380 6a) - Minutes of Council meeting held on July 13, 2011. Council Meeting Minutes — July 13, 2011. h) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land (Ingram Road Lands). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Shawn Binns, Director of Recreation and Community Services. b) Minutes of Council meeting held on June 22, 2011. Motion No. C110713 -12 Moved by Evans, Seconded by Crawford Be it resolved that the draft minutes of the Council meeting held on Wednesday, June 22, 2011, be adopted as printed and circulated. Carried. Page 6 of 25 Page 16 of 380 6a) - Minutes of Council meeting held on July 13, 2011. Council Meeting Minutes — July 13, 2011. c) Minutes of Special Council meeting held on June 29, 2011. Motion No. C110713 -13 Moved by Coutanche, Seconded by Meyer Be it resolved that the draft minutes of the Special Council meeting held on Wednesday, June 29, 2011, be adopted as printed and circulated. Carried. d) Minutes of Human Resources Committee meeting on June 29, 2011. Motion No. C110713 -14 Moved by Crawford, Seconded by Evans rty, re: Fairway Court. Correspondence dated July 11, 2011 from Horseshoe Valley Property Association was distributed to the Mayor. Motion No. C110713 -15 Moved by Meyer, Seconded by Coutanche Be it resolved that the correspondence dated July 7, 2011 and verbal information presented by Paul Peterson and Jack Haggerty, re: Fairway Court be received. Carried. Page 7 of 25 Page 17 of 380 6a) - Minutes of Council meeting held on July 13, 2011. Council Meeting Minutes — July 13, 2011. Page 8 of 25 Page 18 of 380 6a) - Minutes of Council meeting held on July 13, 2011. Council Meeting Minutes — July 13, 2011. b) Marie Brissette, Committee Coordinator and Sergeant Andrew Tait, Ontario Provincial Police, re: Draft By -law 2011 -093, Being a By -law to License and Regulate Towing Companies, Tow Truck Owners and Tow Truck Drivers [refer to 15 a)]. Motion No. C110713 -18 Moved by Crawford, Seconded by Lancaster Page 9 of 25 Page 19 of 380 6a) - Minutes of Council meeting held on July 13, 2011. Council Meeting Minutes — July 13, 2011. d) Doug Irwin, Director of Corporate Services /Clerk re: Establishment of Interview Committee for Environmental Roundtable. f) Report No. DS 2011 -027, Andria Leigh, Director of Development Services, re: John Duddy, 3886 Line 11 North, Concession 11 East Part of Lot 4 (Medonte). This item was deferred to the August 17, 2011 Council meeting. Page 10 of 25 Page 20 of 380 6a) - Minutes of Council meeting held on July 13, 2011. Council Meeting Minutes — July 13, 2011. g) Report No. DS2011 -028, Andria Leigh, Director of Development Services, re: Planning Status. Map correspondence was distributed to members of Council and staff. Motion No. C110713 -22 Moved by Lancaster, Seconded by Crawford Be it resolved that Report No. DS2011 -28, Andria Leigh, Director of Development Services re: Planning Status Report - June, 2011 be received for information purposes. Carried. Page 11 of 25 Page 21 of 380 6a) - Minutes of Council meeting held on July 13, 2011. Council Meeting Minutes — July 13, 2011. i) Report No. DS2011 -030, Andria Leigh, Director of Development Services, re: Ronald and Lorna Sommers - Temporary Use By -Law (Granny Flat), Part of the East Part Lot 17, Concession 8 Plan 51 R -15953 , Part 1 (Oro), Township of Oro - Medonte, 560 Line 8 North [refer to Items 15 e), f)]. Motion No. C110713 -24 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That Report No. DS2011 -030, Andria Leigh, Director of Development Services, re: Ronald and Lorna Sommers - Temporary Use By -Law (Granny Flat), Part of the East Part Lot 17, Concession 8 Plan 51 R -15953 , Part 1 (Oro), Township of Oro - Medonte, 560 Line 8 North be received and adopted. 2. That the request to permit the establishment of a Garden Suite located within Part of the East Part Lot 17, Concession 8, Plan 51 R -15953 (Oro), Township of Oro - Medonte on a temporary basis for a period of 10 years be approved. 3. That the appropriate by -laws be brought forward for Council's consideration. 4. And That the applicant be notified of Council's decision under the Director of Development Services' signature. Carried. j) Report No. 2011 -031, Andria Leigh, Director of Development Services, re: Site Plan Agreement, 2010 - SPA -25 (2133005 Ontario Limited) 18 Small Crescent , Part of Lot 16, Concession 14, Oro, Parts 6 & 7, 51- R19270; Being all of PIN 58548 -0082 LT, Roll # 4346- 010 - 005 - 201580 Township of Oro - Medonte, County of Simcoe [to be distributed at the meeting]. ;W a. k This item was deferred to the August 17, 2011 Council meeting. Nhhh" NN 14W Page 12 of 25 Page 22 of 380 6a) - Minutes of Council meeting held on July 13, 2011. Council Meeting Minutes — July 13, 2011. k) Report No. TES 2011 -06, Jerry Ball, Director of Transportation and Environmental Services, re: Existing Sidewalks and Requests for New Structures. Motion No. C110713 -25 Moved by Evans, Seconded by Lancaster Page 13 of 25 Page 23 of 380 6a) - Minutes of Council meeting held on July 13, 2011. Council Meeting Minutes — July 13, 2011. m) Report No. TES 2011 -08, Jerry Ball, Director of Transportation and Environmental Services, re: Line 5 Speed Reduction [to be distributed at the meeting]. Mayor Hughes vacated the Chair and Deputy Mayor Hough assumed the Chair in order for Mayor H.S. Hughes to request a recorded vote. Motion No. C110713 -27 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report No. TES 2011 -08, Jerry Ball, Director of Transportation and Environmental Services, re: Line 5 Speed Reduction be received and adopted. 2. That Line 5 North, from Old Barrie Road to 15/16 Side Road, remain as an 80 km zone. 3. That Line 5 North, from Old Barrie Road to 15/16 Side Road, not be zoned as a Community Safety Zone, or a No Truck Route. 4. And That Ms. Sherri -Ann Bloom be advised of Council's decision under the Director of Transportation and Environmental Services' signature. Defeated. Recorded Vote RegL Mayor H.S. Hughes Councillor Coutanche Councillor Crawford Councillor Evans Councillor Lancaster Councillor Meyer ested by Mavor Hughes Nay Nay Yea Yea Nay Nay Deputy Mayor Hough Yea n) Hugh Murray, Deputy Fire Chief, re: Ontario Fire Marshal Annual Compliance Report [to be distributed under separate cover]. Motion No. C110713 -28 Moved by Crawford, Seconded by Evans Be it resolved 1. That Report No. FD2011 -06, Hugh Murray, Deputy Fire Chief, re: Annual Compliance with the Fire Protection and Prevention Act (1997) be received and adopted. 2. That the Mayor and Deputy Fire Chief be authorized to execute the Annual Compliance Report as attached to Report No. FD2011 -06. 3. And that the Office of the Fire Marshall be forwarded the appropriate documentation by the Deputy Fire Chief. Carried. Page 14 of 25 Page 24 of 380 6a) - Minutes of Council meeting held on July 13, 2011. Page 25 of 380 6a) - Minutes of Council meeting held on July 13, 2011. Council Meeting Minutes — July 13, 2011. Motion No. C110713 -32 Moved by Crawford, Seconded by Meyer Carried. Page 16 of 25 Page 26 of 380 6a) - Minutes of Council meeting held on July 13, 2011. Council Meeting Minutes — July 13, 2011. 12. CONSENT AGENDA: a) Announcements of Interest to the Public - None. b) Midland Public Library, Minutes of Meeting held on May 12, 2011. Staff Recommendation: Receive. c) Barrie Public Library, Minutes of Meeting Held on April 28, 2011. Staff Recommendation: Receive. d) Orillia Public Library: Minutes of Meeting Held on May 25, 2011. Staff Recommendation: Receive. e) Nottawasaga Valley Conservation Authority, Minutes of Meetings Held on May 20 and 27, 2011. Staff Recommendation: Receive. f) Lake Simcoe Region Conservation Authority, Minutes of Meeting Held on May 27, 2011 and Highlights of Meeting Held on June 24, 2011. Staff Recommendation: Receive. g) Memorandum of Oral Decision delivered by C. Hefferon on March 29, 2011 and Order of the Board dated June 10, 2011 from C. Hefferon, Member, Ontario Municipal Board, re: 2010- OPA -01, Cameron -Van Amelsvoort, West Half of Part Lot 2, Concession 8 (Oro), Township of Oro - Medonte. Staff Recommendation: Receive. h) Correspondence dated June 14, 2011 from Hans Meyer, DCM Self Storage, re: Rental Data Request. Staff Recommendation: Receive and forward to the Municipal Property Assessment Corporation. i) Correspondence dated June 16, 2011 from Sean Billing, Horseshoe Resort, re: Thank You for Support of Canada Program at Horseshoe Valley Resort. Staff Recommendation: Receive. j) Correspondence dated June 16, 2011 from Cate Root, Hospice Simcoe, re: Letter of Appreciation. Staff Recommendation: Receive. k) Correspondence dated June 20, 2011 from Garfield Dunlop, MPP, Simcoe North, re: Bill 22, An Act to Amend the Children's Law Reform Act. Staff Recommendation: Receive. 1) Correspondence dated June 22, 2011 from Janis Hamilton, Secretary, Oro - Medonte Horticultural Society, re: Letter of Appreciation. Staff Recommendation: Receive. Page 17 of 25 Page 27 of 380 6a) - Minutes of Council meeting held on July 13, 2011. Council Meeting Minutes — July 13, 2011. Motion No. C110713 -34 Moved by Meyer, Seconded by Coutanche Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public - None. b) Midland Public Library, Minutes of Meeting held on May 12, 2011. Received. c) Barrie Public Library, Minutes of Meeting Held on April 28, 2011. Received. d) Orillia Public Library: Minutes of Meeting Held on May 25, 2011. Received. e) Nottawasaga Valley Conservation Authority, Minutes of Meetings Held on May 20 and 27, 2011. Received. f) Lake Simcoe Region Conservation Authority, Minutes of Meeting Held on May 27, 2011 and Highlights of Meeting Held on June 24, 2011. Received. g) Memorandum of Oral Decision delivered by C. Hefferon on March 29, 2011 and Order of the Board dated June 10, 2011 from C. Hefferon, Member, Ontario Municipal Board, re: 2010- OPA -01, Cameron -Van Amelsvoort, West Half of Part Lot 2, Concession 8 (Oro), Township of Oro - Medonte. Received. h) Correspondence dated June 14, 2011 from Hans Meyer, DCM Self Storage, re: Rental Data Request. Received and forwarded to the Municipal Property Assessment Corporation. i) Correspondence dated June 16, 2011 from Sean Billing, Horseshoe Resort, re: Thank You for Support of Canada Program at Horseshoe Valley Resort. Received. j) Correspondence dated June 16, 2011 from Cate Root, Hospice Simcoe, re: Letter of Appreciation. Received. k) Correspondence dated June 20, 2011 from Garfield Dunlop, MPP, Simcoe North, re: Bill 22, An Act to Amend the Children's Law Reform Act. Received. 1) Correspondence dated June 22, 2011 from Janis Hamilton, Secretary, Oro - Medonte Horticultural Society, re: Letter of Appreciation. Received. Carried. Page 18 of 25 Page 28 of 380 6a) - Minutes of Council meeting held on July 13, 2011. Council Meeting Minutes — July 13, 2011. 13. COMMUNICATIONS: a) Correspondence dated June 19, 2011 from Monica Bovett, re: Request for Exemption to Noise By -law, August 6, 2011. Motion No. C110713 -35 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the correspondence dated June 19, 2011 from Monica Bovett, re: Request for Exemption to Noise By -law, August 6, 2011, be received. 2. That Council waives the provisions of Section 4 of By -Law No. 2009 -024 requiring the Municipal Law Enforcement Officer to prepare a report to Council prior to the event. 3. That an exemption be granted to the Township Noise By -law to Monica Bovett for the event scheduled for Saturday, August 6, 2011 at 46 Cathedral Pines Road on the provision that all music be concluded promptly at 12:00 a.m. (midnight) including the reduction of the volume at 11:00 p.m. 4. That the applicant provides the Municipal Law Enforcement Division with the names and contact telephone numbers of individuals who will be in charge during the event, to allow the Township to contact them should issues arise. 5. That the applicant provides appropriate notification and liaise with the Ontario Provincial Police, Oro - Medonte Township Fire & Emergency Services and local residents affected. 6. And That the applicant be notified of Council's decision under the Director of Corporate Services /Clerk's decision. Carried. b) Correspondence dated May 24, 2011 from Brenda Clark, Clerk, County of Simcoe, re: Emergency Social Services Agreements. Motion No. C110713 -36 Moved by Lancaster, Seconded by Crawford Be it resolved j 1. That the correspondence dated May 24, 2011 from Brenda Clark, Clerk, County of Simcoe, re: Emergency Social Services Agreements be received. 2. That the Township of Oro - Medonte supports the proposed Emergency Social Services Agreements, in principle. 3. That any formal comment be provided to the County of Simcoe by the July 29, 2011 deadline under the CAO's signature. 4. And That upon receipt of a final form of the said Agreement, the Clerk bring forward the appropriate by -law for Council's consideration. Carried. Page 19 of 25 Page 29 of 380 6a) - Minutes of Council meeting held on July 13, 2011. Council Meeting Minutes — July 13, 2011. c) Correspondence dated June 23, 2011 from Sonja Schneider, re: Speed Limit on Line 7 Motion No. C110713 -37 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the correspondence dated June 23, 2011 from Sonja Schneider, re: Speed Limit on Line 7 be received. 2. And That the correspondence be forwarded to S /Sgt. Mayo, Detachment Commander, Barrie Detachment, Ontario Provincial Police under the Mayor's signature. Carried. Motion No. C110713 -39 Moved by Crawford, Seconded by Evans Be it resolved 1. That the correspondence dated June 21, 2011 from Paul Brown, Licensing Services Branch, Ministry of Transportation, re: Authorized Requester Agreement 02703 be received. 2. That the Township enter into the Municipal Parking Tag Program - Agreement #02703 with her Majesty the Queen in Right of the Province of Ontario as represented by the Ministry of Transportation. 3. That the appropriate by -law be brought forward for Council's consideration. 4. And That the Director of Corporate Services /Clerk notify the Minister of Transportation of Council's decision. Carried. Page 20 of 25 Page 30 of 380 6a) - Minutes of Council meeting held on July 13, 2011. Council Meeting Minutes — July 13, 2011. 14. NOTICE OF MOTIONS: None. 15. BY -LAWS: a) By -Law No. 2011 -093 Being a By -Law to License and Regulate Towing Companies, Tow Truck Owners and Tow Truck Drivers ( "Towing By- Law "). Motion No. C110713 -40 (Amendment) Moved by Hough, Seconded by Crawford Be it resolved that Schedule 5 of By -law No. 2011 -093 be amended to remove the $75.00 fee for use of flatbed or dolly. _40016. AM Motion No. C110713 -41 Ohs, Moved by Coutanche, Seconded by Meyer Carried. Be it resolved that By -Law No. 2011 -093, Being a By -Law to License and Regulate Towing Companies, Tow Truck Owners and Tow Truck Drivers ( "Towing By- Law ") be read a first, second and third time, passed, as amended to remove the $75.00 fee for use of flatbed or dolly from Schedule 5, be engrossed by the Clerk, signed and sealed by the Mayor. ' , N_,�Iqv Carried As Amended. Page 21 of 25 Page 31 of 380 6a) - Minutes of Council meeting held on July 13, 2011. Council Meeting Minutes — July 13, 2011. b) By -Law No. 2011 -114 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and 2008628 Ontario Ltd. described as lands as follows: Lot 122, Plan 51 M -957, as in 58533 -0346 LT, ROLL # 43 -46- 010 - 003 - 26622, TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE. c) By -Law No. 2011 -115 A By -law to remove the Holding symbol On lands described as follows: Lot 122, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe, Roll # 4346- 010 - 003 - 26622. d) By -Law No. 2011 -116 A By -law to authorize the Sale of Surplus Land Part of Lot 16, Concession 14, (geographic Township of Oro), Part 15, Plan 51 R- 19270, more particularly described as Part 2, Plan 51 R- 37970, Township of Oro - Medonte, County of Simcoe, being Part of PIN 58548- 0086(LT). e) By -law No. 2011 -117 f) By -law No. 2011 -118 7L h) By -Law No. 2011 -120 A By -law to allow a Temporary Use for a Garden Suite by Ronald and Lorna Sommers On lands described as follows: Part of the East Part Lot 17, Concession 8, Plan 51 R- 15953, Part 1 (Oro), Township of Oro - Medonte, County of Simcoe, (Municipally known as 560 Line 8 North) under Section 34 and 39 of the Planning Act, R.S.O. 1990, c.P.13, as amended Roll # 4346- 010- 003 - 39001. A By -law to Authorize the Execution of a Temporary Use By- Law Agreement (Garden Suite) Between the Township of Oro - Medonte and Ronald and Lorna Sommers On lands described as follows: Part of the East Part Lot 17, Concession 8, Plan 51 R- 15953, Part 1 (Oro), Township of Oro - Medonte, County of Simcoe, (Municipally known as 560 Line 8 North) Roll # 4346- 010- 003 - 39001. Being a By -law to Authorize the Execution of an Agreement between The Corporation of the Township of Oro - Medonte and Her Majesty the Queen in Right of the Province of Ontario as represented by the Minister of Transportation (Agreement #02703) and to repeal By -Law No. 2005 -080. A By -law to Appoint a Chief Municipal Law Enforcement Officer [to be distributed at the meeting]. i) By -Law No. 2011 -121 A By -law to Amend By -law No. 2011 -063, Being a By -law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers [to be distributed at the meeting]. Page 22 of 25 Page 32 of 380 6a) - Minutes of Council meeting held on July 13, 2011. Council Meeting Minutes — July 13, 2011. j) By -Law No. 2011 -122 A By -law to Amend By -law No. 2009 -022, Being a By -law to provide for the restricting and regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of The Corporation of the Township of Oro - Medonte And to Repeal By -law No. 2010 -043. k) By -Law No. 2011 -123 A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and Cowden Woods Design Builders Ltd. for Ian Beard Centre — Renovations. Motion No. C110713 -42 Moved by Meyer, Seconded by Coutanche Be it resolved that the following by- laws: b) By -Law No. 2011 -114 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and 2008628 Ontario Ltd. described as lands as follows: Lot 122, Plan 51 M -957, as in 58533- 0346 LT, ROLL # 43 -46- 010 - 003 - 26622, TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE A By -law to remove the Holding symbol On lands described as follows: Lot 122, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe, Roll # 4346- 010 -003- 26622 A By -law to authorize the Sale of Surplus Land Part of Lot 16, Concession 14, (geographic Township of Oro), Part 15, Plan 51 R- 19270, more particularly described as Part 2, Plan 51 R- 37970, Township of Oro - Medonte, County of Simcoe, being Part of PIN 58548- 0086(LT) A By -law to allow a Temporary Use for a Garden Suite by Ronald and Lorna Sommers On lands described as follows: Part of the East Part Lot 17, Concession 8, Plan 51 R- 15953, Part 1 (Oro), Township of Oro - Medonte, County of Simcoe, (Municipally known as 560 Line 8 North) under Section 34 and 39 of the Planning Act, R.S.O. 1990, c.P.13, as amended Roll # 4346- 010 -003- 39001 Page 23 of 25 Page 33 of 380 6a) - Minutes of Council meeting held on July 13, 2011. Council Meeting Minutes — July 13, 2011. f) By -Law No. 2011 -118 A By -law to Authorize the Execution of a Temporary Use By -Law Agreement (Garden Suite) Between the Township of Oro - Medonte and Ronald and Lorna Sommers On lands described as follows: Part of the East Part Lot 17, Concession 8, Plan 51 R- 15953, Part 1 (Oro), Township of Oro - Medonte, County of Simcoe, (Municipally known as 560 Line 8 North) Roll # 4346- 010 - 003 -39001 g) By -Law No. 2011 -119 Being a By -law to Authorize the Execution of an Agreement between The Corporation of the Township of Oro - Medonte and Her Majesty the Queen in Right of the Province of Ontario as represented by the Minister of Transportation (Agreement #02703) and to repeal By -Law No. 2005 -080 h) By -Law No. 2011 -120 A By -law to Appoint a Chief Municipal Law Enforcement Officer i) By -Law No. 2011 -121 A By -law to Amend By -law No. 2011 -063, Being a By -law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers j) By -Law No. 2011 -122 A By -law to Amend By -law No. 2009 -022, Being a By -law to provide for the restricting and regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of The Corporation of the Township of Oro - Medonte And to Repeal By -law No. 2010 -043 k) By -Law No. 2011 -123 A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and Cowden Woods Design Builders Ltd. for Ian Beard Centre — Renovations be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. - Carried. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17.CLOSED SESSION ITEMS (UNFINISHED ITEMS): a) Motion to go In Closed Session. Motion No. C110713 -43 Moved by Evans, Seconded by Crawford Be it resolved that we do now go in Closed Session at 3:31 p.m. to discuss • acquisition /disposition of land. Carried. Page 24 of 25 Page 34 of 380 6a) - Minutes of Council meeting held on July 13, 2011. Council Meeting Minutes — July 13, 2011. b) Motion to Rise and Report. Motion No. C110713 -44 Moved by Meyer, Seconded by Evans Be it resolved that we do now Rise at 4:00 p.m. and Report on the Closed Session Items 4 d) Mayor H.S. Hughes, re: Acquisition /disposition of land (Fairway Court). g) Jerry Ball, Director of Transportation and Environmental Services, re: Acauisition /disposition of land (Old Barrie Road). Refer to Items 4d) and 4g). II &CONFIRMATION BY -LAW: It Carried. a) By -Law No. 2011 -113 Being a By -Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, July 13, 2011. Motion No. C110713 -45 Moved by Crawford, Seconded by Evans,,, Be it resolved that we do now adjourn at 4:02 p.m. Mayor, H.S. Hughes Clerk, J. Douglas Irwin Carried. Page 25 of 25 Page 35 of 380 6b) - Minutes of Committee of Adjustment meeting held on Jul... Psi TouauJiip o� Proud Heritage, Exrifing Future Thursday, July 21, 2011 Present: Staff present Larry Tupling, Chair Bruce Chappell Scott Macpherson THE TOWNSHIP OF ORO- MEDONTE COMMITTEE OF ADJUSTMENT MEETING MINUTES Council Chambers Allan Johnson Roy Hastings 10:02 a.m. Steven Farquharson, Secretary Treasurer /Intermediate Planner Marie Brissette, Deputy Secretary Treasurer /Committee Coordinator 1. OPENING OF MEETING: Larry Tupling assumed the Chair and called the meeting to order. 2. ADOPTION OF THE AGENDA: a) Motion to Adopt the Agenda. Moved by Macpherson, Seconded by Hastings It is recommended that the agnaa for the Committee of Adjustment meeting of Thursday, July 21; 2011 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. ADOPTION OF MINUTES:- a) Minutes of Committee of Adjustment meeting held on Thursday, June 16, 2011. Motion No. CA110721 -2 Moved by Chappell, Seconded by Johnson It is recommended that the minutes of the Committee of Adjustment meeting of Thursday, June 16, 2011 be adopted as printed and circulated. Carried. Page 1 of 9 Page 36 of 380 6b) - Minutes of Committee of Adjustment meeting held on Jul... Committee of Adjustment Minutes — July 21, 2011 5. PUBLIC MEETINGS: a) 2011 -B -06 - Alexander and Ronald Moll ison, Joanne Babiy 54 and 56 Stanley Avenue, Plan 626, Lots 227, 228 and 229 Permit the creation of a new residential lot by way of severance in conjunction with Variance Applications 2011 -A -08 and 2011 -A -09. 2011 -A-08 (Revised) and 2011 -A -09 - Alexander and Ronald Mollison, Joanne Babiy 54 and 56 Stanley Avenue, Plan 626, Lots 227, 228 and 229 Relief from the minimum lot area and lot frontage requirements for the creation of a new residential lot and the retained lands in conjunction with Consent Application 2011 -B -06. Jim Middaugh and Jody Triebmann, agents, were present. .x Motion No. CA110721 -3 Moved by Chappell, Seconded by Johnson It is recommended that the Committee of Adjustment approves Consent Application 2011 -B -06 subject to the following conditions: 1. That three copies of a Reference Plan for the subject land indicating the severed parcels be prepared by an Ontario Land Surveyor be submitted to the Secretary- Treasurer; 2. That the applicant pay $ 2,000.00 for each lot created as cash -in -lieu of a parkland contribution; 3. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 4. That all municipal taxes be paid to the Township of Oro- Medonte; and, 5. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. 6. That variance applications 2011 -A -08 and 2011 -A -09 be approved. 7. And That the minimum lot area for the severed lands have a lot area of no less than 0.08 hectares. Defeated. Motion No. CA110721 -4 Moved by Macpherson, Seconded by Hastings It is recommended that the Committee of Adjustment denies Variance Application 2011 -A -08, for relief from the minimum required lot frontage, lot area and the minimum first storey floor area for a dwelling in the Shoreline Residential (SR) Zone provisions of Zoning By -law 97 -95, due to Consent Application 2011 -B -06 failing. Therefore Variance Application 2011 -A -08 does not satisfy the test of the Planning Act. It is recommended that the Committee of Adjustment denies Variance Application 2011 -A -09, for relief from the minimum required lot frontage, and lot area in the Shoreline Residential (SR) Zone provisions of Zoning By -law 97 -95, due to Consent Application 2011 -B -06 failing. Therefore Variance Application 2011 -A -09 does not satisfy the test of the Planning Act. Carried. Page 2 of 9 Page 37 of 380 6b) - Minutes of Committee of Adjustment meeting held on Jul... Committee of Adjustment Minutes — July 21, 2011 b) 2011-A-19- Christopher Frank 67 Lakeshore Road East, Plan 798, Lots 33 & 34 Relief from Shoreline Residential (SR) Zone, Table B1 - Minimum Rear Yard Setback (Proposed Deck). Christopher Frank, applicant, was present. Motion No. CA110721 -5 Moved by Hastings, Seconded by Macpherson It is recommended that the Committee of Adjustment approves Variance Application 2011 - A -19, specifically, for the construction of a deck to the rear of an existing dwelling, subject to the following conditions: 2. 3. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of the foundation by way of survey /real property report so that the deck be located no closer than approximately 4.8 metres from the rear lot line. That the setbacks be in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; And That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, C.P. 13. Carried. Page 3 of 9 Page 38 of 380 6b) - Minutes of Committee of Adjustment meeting held on Jul... Committee of Adjustment Minutes — July 21, 2011 c) 2011 -A -21 - Lori Femdley 1 Crawford Street, Plan 807, North Part of Lot 14 Relief from Shoreline Residential (SR) Zone, Minimum Exterior Side Yard Setback (Addition and Deck). John Clarke, agent, was present. Motion No. CA110721 -6 Moved by Macpherson, Seconded by Johnson It is recommended that the Committee of Adjustment approves Variance Application 2011 - A -21, specifically, for the construction of an addition and deck to the rear of an existing dwelling, subject to the following conditions: 2. 0 That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by verifying in writing: a. That the addition (including deck) to the single detached dwelling not be any closer than approximately 6.47 metres from the exterior side lot line abutting Crawford Street. That the setbacks be in conformity with the dimensions as set out in the application and on the sketch submitted with the application and approved by the Committee; And That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13., Carried. Page 4 of 9 Page 39 of 380 6b) - Minutes of Committee of Adjustment meeting held on Jul... Committee of Adjustment Minutes — July 21, 2011 d) 2011 -A -20 - Greg and Nadia Bell Concession 2, Part Lot 2, RP 51 R- 31848, Part 1 RP 51 R33292, Parts 3 & 4 Relief from Agricultural /Rural Exception 142 (A /RU *142) Zone, Setbacks for Structures from the Average High Water Mark of Lake Simcoe, Maximum Height of Boathouses (Swimming Pool). Greg Bell, applicant, was present. Motion No. CA110721 -7 Moved by Macpherson, Seconded by Johnson It is recommended that the Committee of Adjustment approves Variance Application 2011 - A-20, specifically, to reduce the required setback from the average high water mark of Lake Simcoe, from 65 metres to 53.2 metres for a swimming pool, and the construction of a boathouse with a height of 5.4 metres, subject to the following conditions: Page 5 of 9 Page 40 of 380 6b) - Minutes of Committee of Adjustment meeting held on Jul... Committee of Adjustment Minutes — July 21, 2011 e) 2011 -A -17 - Garry and Marie Potter 18 Lakeshore Road East, Plan 655, Lot 10 Relief from Shoreline Residential (SR) Zone, Maximum Height, Maximum Lot Coverage, Maximum Floor Area (Detached Accessory Building). Garry and Marie Potter, applicants, were present Correspondence received July 20, 2011 from Garry Potter was received by the Committee Mr. Potter provided a detailed overview of his submission. Correspondence dated July 20, 2011 from Clive Algie and Julie Parna was received by the Committee. Mr. Algie provided a detailed overview of their submission. Kevin Horner expressed concerns over the changes to the original submission without notice to the neighbours, the height of the new proposal and the height of the proposed doors. Rusty and Kelly Hastings expressed concerns that the drawings provided by the applicant were not to scale, that allowing a garage to be built without a home on the property would allow future owners the opportunity to operate a commercial establishment, and that the proposal would lower adjacent property values. Glen Stangl reiterated Mr. Horner's concerns, added that the approval could create the requirements of variances for any future house or septic to be built on the property, and that the proposal would result in the view from his property to go from a view of open space to a view of a massive wall. Walter Stapiak noted that the proposal would allow for the storage and repair of motor vehicles which is not conducive to a residential area and reiterated the Hastings' concern of future commercial use. N�* "I* Page 6 of 9 Page 41 of 380 6b) - Minutes of Committee of Adjustment meeting held on Jul... Committee of Adjustment Minutes — July 21, 2011 Motion No. CA110721 -8 Moved by Johnson, Seconded by Macpherson It is recommended that the Committee of Adjustment approves Variance Application 2011 - A-17, specifically, being to grant an increase in maximum floor area for a detached accessory building from 70 square metres to 92 square metres, increase the maximum height from the required 4.5 metres to 4.9 metres and increase the maximum allowable lot coverage from 5 percent to 6.6 percent subject to the following conditions: 2. 3. 4. 5. 6. Carried Page 7 of 9 Page 42 of 380 6b) - Minutes of Committee of Adjustment meeting held on Jul... Committee of Adjustment Minutes — July 21, 2011 f) 2011 -A -16 - Doug Austgarden and Michelle Cellucci 191 Lakeshore Road West, Plan 807, Lot 27 (Former Township of Oro) Relief from Non - Complying Buildings /Structures and Relief from Shoreline Residential (SR) Zone (Boathouse). Adrian Cammaert, agent, was present. Motion No. CA110721 -9 Moved by Hastings, Seconded by Johnson It is recommended that the Committee of Adjustment defers Variance Application 2011 -A- 16, at the request of the Lake Simcoe Region Conservation Authority. Carried. g) 2011 -A -18 - Zahra Assadian 1753 Ridge Road West, East Part of Lot 28, Concession 3, RP 51 R28760, Parts 5 & 6, (Oro) Relief from Section 5.6g), Maximum Height (Two- Storey Boathouse). Phil Lamadeleine, agent, and Zahra Assadian, applicant, were present. Motion No. CA1 1 0721 -1 0 Moved by Hastings, Seconded by Johnson It is recommended that the Committee of Adjustment defers Variance Application 2011 -A- 18, at the request of the Lake Simcoe Region Conservation Authority. 6. NE1 None. 7. N O' None. Carried. Page 8 of 9 Page 43 of 380 6b) - Minutes of Committee of Adjustment meeting held on Jul... Committee of Adjustment Minutes — July 21, 2011 8. NEXT MEETING DATE: The next meeting date was rescheduled to the original meeting date of Thursday, August 18, 2011 at 10:00 a.m. 9. ADJOURNMENT: a) Motion to Adjourn. Motion No. CA1 10721 -1 1 It is recommended that we do now adjourn at 1 Larry Tupling, Chair Carried. Steven Farquharson, Secretary Treasurer Page 9 of 9 Page 44 of 380 6c) - Minutes of Recreation Technical Support Group meeting 9 dom. : !'rove! Heritage, EA. jIg Future Thursday, July 28, 2011 THE TOWNSHIP OF ORO- MEDONTE RECREATION TECHNICAL SUPPORT GROUP MEETING MINUTES Council Chambers 7:06 p.m. Present: Reta Regelink Tracey Ryr Tim Crawford Regrets: Nancy Stoddart Rice '. addL : Council: Mayor H.S. Hughes Councillor Kelly Meyer, Chair Councillor Marty Lancaster Staff: Shawn Binns, Lam'. -tor of Recreation and Community Services Marie Brissette, +ttee Coordinator Also Present: None. It is recommended that the Recreation Technical Support Group agenda for Thursday, July 28, 2011 be received and adopted. Carried. 2. DISCLOSURE OF PECUNIARY INTEREST None. 3. ADOPTION OF MINUTES OF PREVIOUS MEETING: None. Page 1 of 2 Page 45 of 380 6c) - Minutes of Recreation Technical Support Group meeting Recreation Technical Support Group Minutes — Thursday, July 28, 2011 4. DEPUTATIONS: None. 0 1 1 11�1�_I [y_� i�0 a) Shawn Binns, Director of Recreation and Community Services, re: Recreation Technical Support Group Orientation and Welcome. Motion No. RTSG110728 -2 Moved by Regelink, Seconded by Rynard 6. NEXT MEETING DATE Thursday, August 25, 2011 at 7:00 p.m. 7. ADJOURNM a) Motion to Adjourn Moved by Crawford, Seconded by Rynard It is recommended that we do now adjourn at 9:29 p.m. Carried. Councillor Meyer, Chair Marie Brissette, Committee Coordinator Page 2 of 2 Page 46 of 380 7a) - Correspondence dated March 22, 2011 from R.G. (Rob) Ni... JUL 2 1 2011 Tuesday, March 22, 2011 ' F40- ME00NTE Township of Oro - Medonte 148 Line 7 South Oro, ON LoL 2Xo Attention: Mayor Hughes & Councilor Coutanche Dear Sirs: I wanted to thank you two gentlemen and the Township for the repairs to Mount St. Louis Road. They are certainly appreciated when we make the drive into Hillsdale daily. I have dealt with a number of municipalities and it is a pleasure to deal with Oro - Medonte where responses and action both happen quickly and do not get tied down in `bureaucratic red tape'. Yours truly, O.G.(Rob)son 4900 Line 4 North Hillsdale, Ontario LOL 1 VO Page 47 of 380 7b) - Correspondence dated July 26, 2011 from Joan M. Goldsm... AUG 022011 SHIP " V-0 Page 48 of 380 7c) - Correspondence dated July, 2011 from The Hutchins re: C 11!'S LM' 'i v zo tl .;VIA �p )e47r� 1. haoqo a Ila muck 4 ri u*c,J. yoo ot�) ,U' vw X'O-W -evtaj. (,t.1p (.4.('It Oct& C9 t' tx'44 cmnju)'i' lc� 'S. U'LO e'/t-Ai M Page 49 of 380 7d) - Correspondence from Glenn Currie, Currie's Heavy Towin... J t�Sfi C� SY�C�t Ir1Gl-e.. to i� \Ac� \[4�_k carp d \jawr to M,y to "hfis 6-yncl 1 WOLL1 6 1 \ V-.Q- 10 'Mar\1L \P-,i - a : OL)r C Yo-f-e-sS 1O'(\C11 \S �A and s-u Pp�� tIra � yc� artd� bt-n n (-U-yv Page 50 of 380 7e) - Correspondence dated August 11, 2011 from Ken Ewens, r... '/Copy: Mayor Harry Hughes V AUG t n loll OF O- MEDONTE T97 !SHIP 889 Line 10 North R.R.2 Hawkestone Ontario, LOL 1 TO August 11, 2011 Deputy Fire Chief Hugh Murray, On Wednesday morning July 27, around 10 AM during a selective thinning operation in my forested property, Rugby Pines, at 1651 Old Barrie Road, the mechanical harvesting machine burst into flame. The response to our 911 call was immediate. The fire trucks from Rugby arrived very quickly and the two crews had the blaze knocked down in a matter of minutes. As we were in the midst of a softwood stand of pine, the fire had the potential of being disastrous. I wish to convey my thanks to the men of the fire crews and commend them for their prompt, professional, efficient action. I have only some of the names: Brian English, Glen Conway, Earl Briggs, Jamie Crawford, Graham Shoebridge. Would you kindly pass on my appreciation and gratitude to these men and the others that attended; I wasn't able to get their names. Yours truly, Ken Ewens Page 51 of 380 9a) - 10:00 a.m. Andrea Walli, re: Dog Kennel Application.... Page 52 of 380 REQUEST FOR DEPUTATION BEFORE COUNCILICOMMITTE t +rvxd t-feritnke. C�xrLi,rq l�xrnrr Any written or electronic submissions and background information for consideration by Council /Committee must be submitted to the Clerk by 4:30 pm on the Wednesday of the week prior to the preferred meeting. Electronic submissions sh 'tt in Microsoft PowerPoint /Microsoft Word format. �D Preferred Meeting and Date: , Q0 1 JUL � 5 20)9 I am requesting deputation to speak: '/ ORO-MED0NTE a) Lq'on my own behalf; or T b) ❑ on behalf of a group / organization / association, if b), please state name of group/ organization /associa r SHIP would like to use: ❑ projector ❑ laptop Name(s) of Speaker(s) A deputation wishing to appear before Council/Committee shall be limited to no more than two (2) speakers with a total speaking time �Iof not more than ten (10) minutes. Subject of Presentation Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Please note, if you intend to include handouts or a presentation using electronic devices, one (1) copy of any electronic presentation and fifteen (15) hard copies of the presentation including any handouts and are to be delivered to the Clerk's Office in accordance with the guidelines for Deputations /Delegations outlined in the Township's Procedural By -law. d rin ko o -L r zy) c n �t.�rY., CI L ^z" 1- �d Q AJ . Reason why this presentation is important to Council and to the municipality: Co S r Date of Request: Signature(s) of Speaker( ): Address: %L ( A 4JS Telephone R Fax: Email: Note: Additional material may be circulated / presented at the time of the deputation. Scheduling will be at the discretion of the Clerk, and will be confirmed. There are no guarantees that by requesting a certain date(s) your deputation will be accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk. Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001, c.25 as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Clerk's Office, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario, LOL 2X0. 01/2011 Page 52 of 380 9a) - 10:00 a.m. Andrea Walli, re: Dog Kennel Application.... OR M My name is Andrea Walli and I am a retired teacher and a breeder of Miniature Schnauzers under the Brandenburg prefix. I own several dogs and have 1 to 2 litters per year. ❖ I am a member of the Canadian Kennel Club and the Canadian and American Miniature Schnauzer Clubs. These credentials confirm that I am a responsible dog owner and breeder. In addition to being Canadian Champions and involved in the St. John Ambulance Pet Therapy Program, my dogs are titled in competitive Obedience, Agility, Flyball and Rally Obedience. This demonstrates that I am a serious trainer as well. My intention is to keep the number of dogs low in order to maintain my high quality of breeding and training. ❖ In June of this year, I was looking to purchase a home in Oro - Medonte with 5 acres of land, with the intention of keeping the dogs in the house and not in a separate building. I wanted to be sure, before I put in the offer, that I could get a kennel license. ❖ I read the By -laws on the subject on the Township website but, because I wanted to be truly sure that I had read everything correctly, I called the Township Office and asked switchboard to put me through to someone who could explain the rules and regulations governing the issue of a kennel license. The person to whom I spoke informed me that I would not be able to put up a kennel building unless I complied with the zoning requirements. I assured him that my dogs lived in the house with me and that I understood that the license was not transferable and that I would have to provide proof of vaccination and criminal check and submit to an inspection once a year. I then asked if there were anything else I needed to know. I was told "no ". ❖ Based on that information, on June 30th I put an offer in on the house and it was accepted. ❖ When I dropped off the license application on July 15th, I was informed by several other members of staff, who were very professional and helpful, that I had been misinformed by that first staff member with whom I had spoken on the phone, and that I would have to apply for a zoning amendment to the tune of $2500. ❖ Needless to say, I was very upset. ti• Had I been told that even a simple kennel license for breeding purposes required a zoning amendment, I would have done one of three things: make the offer conditional on the success of the zoning amendment, reduce my offer on the house by $2500 or not put an offer on the house at all. ❖ I am therefore requesting that Council make an exception in granting a breeder's kennel license without the zoning amendment. s• Without this exception, I will not be able to enjoy the home that I purchased with the express intent of continuing my limited breeding program. Page 53 of 380 9b) - 10:10 a.m. Heather Mack and Dara Carpenter, Intact In ---�� I REQUEST FOR DEPUTATION BEFORE COUNCIUCOMMITTE /YJr/ ✓�CCDf2tPi Any written or electronic submissions and background information for consideration by Council /Committee must be submitted to the Clerk by 4:30 pm on the Wednesday of the week prior to the preferred meeting. Electronic submissions should be submitted in Microsoft PowerPoint /Microsoft Word format. Preferred Meeting and Date: v -S�r 1-7. 2-all,- Ctu,..-,,:,k I am requesting deputation to speak: a) 0 ggnn my own behalf; or b) �B'on behalf of a group / organization / association, if�lb� +), please state name of group/ organization /association below. I would like to use: ❑ projector ❑ laptop Name(s) of Speaker(s) A deputation wishing to appear before Council /Committee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10) minutes. "tk- waSt -r- v.-Q �c. w•s �otrc�_CA� ?e,,..�r� �AY- �ry�r. - ,..i�. --q ` S�r::. �,.�ur✓�- r Subject of Presentation Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Please note, if you intend to include handouts or a presentation using electronic devices, one (1) copy of any electronic presentation and fifteen (15) hard copies of the presentation including any handouts and are to be delivered to the Clerk's Office in accordance with the guidelines for Deputations/Delegations outlined in the Township's Procedural By -law. Reason why this presentation is Important to Council and to the municipality: 'A- ln1aS vw� Cbt1Sw��CS� tnl�..Qtc %./- �<v� (Nc� d Telephone: '¢t<o -";r2 2_ -2,° -3 i X, 43 2 J� ar )e X32.6. Fax: 'Q +t (0 (.4-f - Email: +�kc tb- °t�t'gog P'1. t�C-C�t -. Note: Additional material may be circulated / presented at the time of the deputation. Scheduling will be at the discretion of the Clerk, and will be confirmed. There are no guarantees that by requesting a certain date(s) your deputation will be accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk. Personal information on this forth is collected under the legal authority of the Municipal Act, S.O. 2001, c.25 as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Clerk's Office, The Corporation of the Township of Oro- Medonte, 148 Line 7 South, Box 100, Oro, Ontario, LOL 2X0. 01/2011 Page 54 of 380 ">-11- 9b) - 10:10 a.m. Heather Mack and Dara Carpenter, Intact In CTCt �. URANCE Toronto Region August 19th, 2011 Mayor Harry Hughes Township of Oro - Medonte 148 Line 7 South Oro Medonte, Ontario. LOL 2X0 I would like to extend my appreciation on behalf of Intact Insurance to the Township of Oro - Medonte for your consultative approach to this very important issue and your continued efforts to ensure that your constituents are treated in a reasonable and fair manner. Intact Insurance is the largest insurance provider in Canada and we support any initiative that serves to protect the public with respect to excessive towing and storage rates. Excessive charges have an obvious adverse affect on Insurance rates. As a large Insurer we are a major stake - holder when it comes to towing and storage rates. I would like to thank you for seeking my consultation on this subject. I have reviewed the documentation and recent discussion points and my findings / recommendations are as follows: Accident hook up fee: $250.00 ➢ This fee should be inclusive of all services performed at the scene of the accident including; • All towing (km's) • Equipment (dollies etc) • Waiting time. o Towing of a vehicle from the scene of the accident to the repair facility of the customers choice within the Township of Oro - Medonte. Intact Insurance Company Intact Centre, 16th Floor, 700 University Avenue, Toronto, Ontario MSG 0A1 T. 416 440 8500 Toll free 1 866 558 8500 F. 416 440 4129 F. Claims 416 440 0630 intactinsurl'..com Page 55 of 380 9b) - 10:10 a.m. Heather Mack and Dara Carpenter, Intact In Off Road Recovery: $100.00 ➢ This service is to be performed only when the vehicle and its tires in its entirety have left the roadway including the shoulder. Kilometres to be charged (once the vehicle levels the City limits): $2.00 per km travelled ➢ This is only to be charged if the collision vehicle leaves the Township of Oro - Medonte for repairs, (no vehicle should be leaving the Township of Oro - Medonte for storage purposes) but once all police reports and reporting are completed and only to be requested by the customer or the insurance company. Waiting time: $75.00/Maximum allowed ➢ Maximum waiting time to be charged at the scene for police report with no time limit or minimum hours charged. One flat fee. Additional towing, if required as a result of a collision tow the following day from a storage facility: $100.00 Maximum ➢ Additional towing should only be performed if the accident takes place after regular business hours and no payment can be made by the insured at that time to the vehicle's next destination or following calendar day. ➢ However, if the vehicle is towed to a storage facility in the Township of Oro - Medonte, it should be the owner of the vehicle or the insurance company to choose who to use to re -tow the vehicle. 2 Page 56 of 380 9b) - 10:10 a.m. Heather Mack and Dara Carpenter, Intact In Storage per calendar day: $25.00 ➢ If this was a parking lot in the GTA, the average monthly storage rate is $95.00 for outdoor storage and $299 for inside storage, plus applicable taxes. ➢ Research has been conducted with various locations with inside and outside facilities available. Other services offered at all the indoor facilities include controlled temperature and camera security. Additional thoughts and recommendations of items to potentially add to the by -law: Towing weight of a collision vehicle from the scene of the accident: There has been much concern, confusion and argument regarding the weight of a vehicle and what the maximum reasonable weight of a vehicle should be to fall within the by -law. ➢ The by -law should state that the actual weight or curb weight of the vehicle at the time the collision tow be under 4000 to 4500 kilograms. This is the Average weight of a passenger vehicle) Prohibit the solicitation of towing services: ➢ Please refer to Regional Municipal of York by -law number R- 1040- 94 -67, passed June 9�h, 1994 as an example. ➢ We recommend that this by -law or wordings be included within the wording in the Town of Innisfil by -law as pertains to solicitation of a repair facility and /or towing services by a tow operator. Page 57 of 380 9b) - 10:10 a.m. Heather Mack and Dara Carpenter, Intact In Accident towing permission waiver: A form outlining important written direction to be given by the customer with important information for the towing of the vehicle by the hired company. Bonding, Insurance and training of tow drivers: ➢ Tow trucks as equipment; our required to carry property, liability and cargo insurance to protect against damage and or damage to the cargo it carries. If the equipment requires insurance, then the driver requires the proper screening to perform the service requested. Being bonded as a driver will give security to the customer as the towing company is in the care, custody and control of the vehicle: HTA, Highway Traffic Act, Ontario Regulation 199/07: ➢ Rules to the Highway Traffic Act should be applies for the safety of the Civilian. Licensed Tow Pounds to be in the Township of Oro - Medonte: ➢ Towing companies that wish to do business within the Township of Oro - Medonte should comply with the town and operate as a licensed business, as well store accident vehicles within the town. This is to protect the citizens and exciting businesses. Should you have any further questions, or you need further assistance with this matter, please do not hesitate to contact me. Regards, Dara Carpenter Manager, Towing & Storage Unit Intact Insurance Company 700 University Avenue Toronto, Ontario M5G OA1 416 - 217 -5900 x 43255 1 -866- 217 -5900 x 43255 416 -217 -0322 fax dara.carpenter@intact.net 4 Page 58 of 380 9b) - 10:10 a.m. Heather Mack and Dara Carpenter, Intact In MM L i11taet INSURANCE Toronto Region Township of Oro- Medonte, Wednesday August 17th 2011 • Good Morning Mayor, deputy mayor and council • My name is Dara Carpenter; I am from Intact Insurance, manager of the newly developed unit for towing and storage. • Not all insurance companies have a department like this, but the industry's overall goal is to monitor this matter more closely as patterns are developing and it is a great concern to Intact Insurance. • I would like to thank you for allowing me to speak today regarding the towing by -law passed on July 13, 2011 • The reason why I am here today is to voice concern on behalf of Intact Insurance and I am sure my opinions would be supported by a large number of other Insurers all of whom are key stake holders in this matter. • If you are not aware we have our own battles with excessive towing & storage charges. We have had to take towing companies to court over • the excessive charges and as a result we have been successful in reducing the tow bills to a reasonable amount. 1 Intact Insurance Company Intact Centre, 16th Floor, 700 University Avenue, Toronto, Ontario M5G OA1 T. 416 440 8500 Toll free 1 866 558 8500 F. 416 440 4129 F. Claims 416 440 0630 intactinsurance.com Page 59 of 380 9b) - 10:10 a.m. Heather Mack and Dara Carpenter, Intact In... • We also understand that the Township has had many complaints from individual residents, visitors and other towing companies as well. • I am here today to bring to your attention the issues we have with the rates proposed and passed. It is our position that these rates are excessive as compared to other municipalities that have a by -law in existence in the Province of Ontario. • I have reviewed a number of submissions from towing companies noted on today's agenda; within these submissions it was mentioned that Oro - Medonte is not Toronto or Vaughan. Oro - Medonte is a beautiful town with wonderful countryside but also has highways and streets just like any other municipality or town. Sadly these towns and municipalities have similar accidents with similar off road recovery. • You could compare Oro - Medonte to Caledon, as Caledon has 2 major well travelled highways (50, 9, Airport Road & King Road that runs from Yonge Street in king city to Terra Cotta). They also have many gravel roads and paved side streets. Caledon B L-1aw • $200.00 Towing inclusive of all services performed • $90.00 for off road recovery or winching • $90.00 for second truck, approved by police. 2 Page 60 of 380 9b) - 10:10 a.m. Heather Mack and Dara Carpenter, Intact In Note andspeak of all-b — laws in rovince. Give examples to the council on other municipalities and their rates of towing and storage. Mention that Vaughan has done an exhaustive study on reasonable storage rates. Out door — monthly charge of $95.001per month with paved and fenced areas with 24 hour monitoring, cameras. Indoor — climate control with 24 hour monitoring $299.00 per month 3 Page 61 of 380 9b) - 10:10 a.m. Heather Mack and Dara Carpenter, Intact In We have reviewed the possibilities of what an invoice for towing and storage could look like for an insurance company based on the rates give in the by -law. Example # 1 $350.00 hook $75.00 for use of dollies or a flat bed $60.00 waiting time after 1 hour $35.00 Clean up $150.00 off road recovery $757.10 (HST $87.10) • Then if we add 4 days of storage — 4 x $60.00 = $271.20 4 x $75.00 = $339.00 • Invoice would result in a $1028.30 or $1096.10 a payout for the insurance company Example # 2 $350.00 hook $75.00 for use of dollies or a flat bed $60.00 waiting time after 1 hour $35.00 Clean up $250.00 Rollover $90.00 per hour for 2nd truck $971.80 (HST $111.80) • Then if we add 4 days of storage — 4 x $60.00 = $271.20 4 x $75.00 = $339.00 • Invoice would result in a $1243.00 or $1310.80 a payout for the insurance company 4 Page 62 of 380 9b) - 10:10 a.m. Heather Mack and Dara Carpenter, Intact In... • If we look at these numbers mentioned, this equates to an individual's annual Insurance premium. • Excessive charges have an obvious adverse affect on insurance rates. • What would happen if the individual has no insurance? • One could equate this amount to a person's rent payment for a month. • It has been noted and stated before that when a by -law allows chargeable rates that are authorized then this amount appears on all invoices whether the service was performed or not. Example: Intact Insurance had a vehicle towed the other day where the towing company put Dollies on the invoice. We had pictures from the insured proving that this equipment was not used. Example: RBC Insurance also had a winching charge on an invoice to separate the vehicles. Pictures from the news paper proved that one vehicle was in the north ditch and the other vehicle in the south ditch. This charged was dropped by the towing company. • The insurance policy is written to pay a reasonable cost whether you have purchased full coverage or not. • We feel that the rates in the by -law are excessive. 5 Page 63 of 380 9b) - 10:10 a.m. Heather Mack and Dara Carpenter, Intact In... • Further submissions form a towing company on today's agenda noted that they pay insurance per truck of $8000 - $10,000 per year. I have conferred with our underwriting department (we insurance tow trucks). We looked at several policies yesterday with a limit of $2 to $5 million and the ranges were as follows: • Individual policy on a 1997 GMC $1700.00 per year • A fleet policy and was $3400.00 per truck with a $2500.00 deductible • Another policy fleet with $5 million liability limit was the following: 2001 and newer $4200.00 per year per truck 2000 and older $3800.00 per year per truck • I also asked my commercial under writer manager why a towing company would claim that they pay $8,000 to $10,000 per year / per truck and he advised that they likely would have been rated on tickets, offences and accidents. • Further submissions from towing companies on today's agenda submitted example tow bills. Note that these tow bills do not appear to be completed, and there is little consistency of Charges being documented. 6 Page 64 of 380 9b) - 10:10 a.m. Heather Mack and Dara Carpenter, Intact In... • We would request, with respect, an amendment to be accepted and further communication with stakeholders be completed before this by -law is enforced January 13, 2011. We would request that council reconsider the rates applied to this by -law and repeal until council can get more stake holder input. It would appear that only the tow companies have been consulted in this matter to date. • I would like to thank council for your time. Thank you Page 65 of 380 10a) - Robin Dunn, CAO and Bob Ripley, Deputy CAO /CFO, City ... 10> Memo To: Robert Ripley, Interim City Manager/Treasurer Copy to: Clerk's Department (Referrals) From: Gayle Jackson, City Clerk Date: June 28, 2011 Re: Library Space The following is a copy of two recommendations adopted by Council, at its meeting held on June 27, 2011: 1. "THAT, further to the report dated June 14, 2091 from the Interim City Manager/Treasurer regarding space for the new library, the Interim City Manager be directed to meet with the Townships of Oro- Medonte and Severn to discuss the establishment of a Union Public Library." 2. "THAT the report dated June 14, 2011 from the Interim City Manager/Treasurer regarding space for the new library, be received as informational. " Please report the results of the requested meetings to Council Committee in due course. GJ:rc C:1UsersldirwinWppUataltocaWti soft\Wlndo kTemper ylntemet Files ContentOullookX1 HMVHTaCMO re Union Public Uhrary.doc Fie: C12 -LTF Page 66 of 380 10a) - Robin Dunn, CAO and Bob Ripley, Deputy CAO /CFO, City ... CITY OF ORILLIA TO. Council Committee FROM: Bob Ripley, Interim City Manager /City Treasurer DATE: June 14, 2011 SUBJECT: Space Enquiry For The New Library Recommendation THAT Committee receive this report for information. Backaround Council, at its meeting of June 6, 2011, requested a report regarding the possibility of moving staff from the second and third floors of City Hall to the second floor of the new Library. The building being constructed is approximately 47,000 gross square feet. In this space, however, is area currently allocated to community meeting rooms (1,488 sq.ft.), the Farmers' Market (830 sq.ft.), Information Orillia (775 sq.ft.), the Caf6 (613 sq.ft), and the large hallway adjoining these rooms. Netting these items leaves library space of approximately 42,000 square feet. Dividing the 1986 Ontario Public Library guideline of 0.6 gross square foot (gsf) of library size per person of population served into the 42,000 square feet produces the result that the building should be capable of serving a population of 70,000 people. Using the DmA Planners suggested factor of 0.7 gsf /person results in a population of 60,000. The City of Orillia's population is expected to grow to 41,000 by 2031. If the City experienced growth at a rate of 211/o/year in ensuing years, the City's population would hit 70,000 in 2059, a full 48 years from today. Major components of the building would need to be replaced long before the building was fully utilized_ Conversely, using the same factors, the City's current population of approximately 32,000 should be accommodated by a building of between 19,000 and 22,000 gsf, Review of Space Requirements for the City There are currently 88 City staff located on the second and third floors at 50 Andrew St. South. Staff asked Lake Country Office Solutions to determine if the space available on the second floor of the new Library building was sufficiently large enough to Page 67 of 380 10a) - Robin Dunn, CAO and Bob Ripley, Deputy CAO /CFO, City ... -2- accommodate those people, and to provide a CAD sketch of the potential office layout, Lake Country confirmed that there was enough space and provided the attached layout labeled as Schedule 1. Although all current staff from the second and third floors of City Hall can be accommodated, there is limited space for files and large equipment such as plotters. This same situation applies to 50 Andrew Street where floor loading is a constraint. The library second floor space does not allow for future growth in staffing numbers. Review of Space Available to the Public Library If the City were to move to the second floor of the new building the space available to the library would be the 3,000 square foot stack area in the basement, and the available room on the first floor. It is anticipated that the space currently assigned for community groups, the Farmers' Market and the cafe may have to be repurposed for library use. In addition, portions of the City owned Central School, located one block north -east of the new library building could be utilized for library programming. Although no building layout has yet been designed, staff are confident that with the basement space of 3,000 gsf, the first floor space of 22,870 gsf, and further space at Central School, the current needs of the library can be met. Townships of Oro - Medonte and Severn Currently the Library Board provides contract library services to both Oro - Medonte and Severn Townships. In the 2010 Orillia Public Library Annual Report, the Board claims that 12,030 residents in Severn, and 20,031 residents of Oro - Medonte were served by the library. Taking these residents into account means that the library is currently serving a population of more than 62,000. If the Townships were helping to fund the new building on a pro -rata basis it would appear that the new library is sized correctly. However, the Townships provide only minimal funding towards operating costs, and nothing to capital. If there is no contribution to capital from the Townships then the library's current needs should only be for the City and is the stated 19,000 to 22,000 gsf, In 2011 the Library Board net budget is $1,749,906 before amortization. The Board has budgeted $97,390 in contract revenue from each Township for a total of $194,780 or 11% of the net operating costs before amortization. In 2012, the amortization cost on the new building will be approximately $480,000. Public Library Board, Union Public Library The City of Orillia unilaterally established the Public Library by by -law. In recent years the Library Board has provided contracted library services on short -term agreements to the two adjoining Townships, Severn and Oro - Medonte. Page 68 of 380 10a) - Robin Dunn, CAO and Bob Ripley, Deputy CAO /CFO, City ... -3- The Public Libraries Act has a provision to allow the establishment of a Union Public Library. Basically this is accomplished by having two or more municipalities make an agreement for the establishment of a Union Public Library. When an agreement has been made, the Public Library Boards established in the individual municipalities are dissolved and the assets and liabilities of those Boards are vested in and assumed by j the Union Board unless the agreement provides otherwise. If a Union Board is created with all three municipalities participating, then the new building is near the correct size today, with some potential for expansion into the future. However, if this is to happen it is expected that the partners would fund the Union Board in some equitable fashion. Using current library users as a guide, the estimated 2012 operating costs including amortization would be distributed 49% to the City of Orillia, 1911/c to the Township of Severn, and 32% to the Township of Oro - Medonte. In dollar terms the distribution of the estimated net operating cost of $1,914,000 and amortization of $480,000 would be: City of Orillia $1,173,000 Severn Township $ 455,000 Oro- Medonte Township $ 766,000 Library Operating Costs in the New Building i The City Treasurer reported in February the increase in operating costs at the new library would be approximately $205,000. This increase can be further divided into $44,000 staffing costs, and $161,000 for utilities and building maintenance. In addition, the City will be reporting into the provincial Municipal Performance Management Program (MPMP) $480,000 in amortization costs. If the City were to occupy the second floor, half of the building related increase ($80,500), and half of the amortization ($240,000) would be charged to the City. On the City side, operating cost savings or revenue generation would be achieved by either divesting 50 Andrew St. South and leasing back space on the first floor, or by leasing the space created by the movement of City staff. A sale to a private person /company will not only produce a capital return, but will also generate ongoing property taxes to the municipality. The City currently leases space on the first and second floor of the building to third parties, and after operating expenses is budgeted to earn approximately $30,000 in 2011. Capital upgrades for the building budgeted for 2011 total $230,000. On a per capita basis the library increases would be: Library only Library & City Operating Costs $6.52 $3.96 Amortization Costs (net) $10.23 $2.59 Page 69 of 380 10a) - Robin Dunn, CAO and Bob Ripley, Deputy CAO /CFO, City ... -4- Further Review and Costing Required During this high -level review staff developed a list of questions which should be resolved before Council makes a final decision on the direction to be taken with the new building space. These questions are: • HVAC — does the current design allow for the extra load from City staff and equipment? • Washrooms — a space allocation has been provided by Lake Country, but will have to be confirmed by an architect. • There are no direct stairs to the second floor without traversing the mezzanine. • Power requirements — will the space have adequate power for increased lighting, copiers, computers? • There has been no .estimation of cost to convert the open - concept library space to offices. • How will the Library reorganize in the first floor space? • Where does expansion occur in the future if required? Summary The new library building is larger than the City of Orillia Public Library will require for many years, unless a Union Public Library is formed with Severn and Oro - Medonte Townships. The Public Library as the sole occupant of the building will underutilize the available space, while paying the full operating costs of the building. Staff has confirmed that at the present time, most of both the library and City needs can be accommodated in the new building, with accompanying savings to the City. Prepared by: 3-'e �'? - Bob Ripley, Interim City Manager /City Treasurer Attach. • Schedule 1 — Second Floor Layout at the Library Page 70 of 380 10a) - Robin Dunn, CAO and Bob Ripley, Deputy CAO /CFO, City ... ME __ �■ Schedule 1 �il L _CIA •� �l ��� Mayor IIIIIIIIII a� - -a EDC Clerk l y HR Treasury IT Planning& Bldg Public Works Special Projects� 1 0111 �I m 5R MGR MGR OPEN TOTAL 2 1 3 1 j I 1 2 1 2 7 10 1 5 6 1 1 2 4 1 2 7 10 1 3 8 12 I 1 4 os 3 10 4 15 I l 4 11 16 l I I 2 3 _ 1 1 11 23 54 88 %� R5 Lake County Offlee Solutions CITY OF OR[LLIA formeAy Hamilton Cnmpoy m 9I'n,i 4v Dr., Unit 2A (A7111a Ontario proposed ft mitwe Wok Lly rail (70a),126-0907 ref (705) 326-259 Feu ,ly 13, 2011 I/9"•I' U" 81 ,m 17RAWW6 NO( FMCCHmflow P100%5 DESIGN BY: TITLE THE CORPORATION OF THE DRAWN BY: CITY of ORILLIA CHECKED BY: Schedule 1 APPROVED BY: DATE: JUNE 15, 2011 PLOTTED: JUNE15,eo11 PUBLIC WORKS DEPARTMENT / FILE: ACAU FILE: SKBRLIBI,DVVO is \CONTRACTS \Drawings -- projects by street E— p \mcrket —st \Library Cfty Centre Layout Proposal \SK8RL181.dwg Iun 16, 2011 — 2, 35Dm Page 71 of 380 10c) - Report No. F12011 -18, Paul Gravelle, Director of Fina... ownship o REPORT Proud Herihr qe, Exciting Future Report No. F12011 -18 To: Council Prepared By: Paul Gravelle Meeting Date: Subject: Audit Services Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. That Report F12011 -18 be received and adopted. 2. That Gaviller & Company be appointed the municipality's auditors for the fiscal years 2011, 2012, 2013 and 2014. 3. That the appropriate by -law be brought forward for Council's consideration. BACKGROUND: S. 296 of the Municipal Act states that a municipality shall appoint an auditor licenced under the Public Accounting Act, 2004 who is responsible for, a) Annually auditing the accounts and transactions of the municipality and its local boards and expressing an opinion on the financial statements of those bodies based on the audit b) Performing duties required by the municipality The auditor of a municipality shall not be appointed for a term exceeding five years. The Township of Oro - Medonte has adopted a policy of appointing an auditor for the term of Council In 2004, requests for proposals were invited from audit firms performing municipal audits for County of Simcoe municipalities. The proposal of Gaviller & Company was accepted and they were appointed for the 2004 -2006 term of Council. Gaviller and Company were re- appointed for the 2007 -2010 term of Council FINANCE Report No.F12011 -18 August 17, 2011 Page 1 of 3 Page 72 of 380 10c) - Report No. F12011 -18, Paul Gravelle, Director of Fina... ANALYSIS: A summary of fees charged by Gaviller & Company since their initial appointment is presented below. 2004 Audit of Financial Statements $16,000 Costs associated with familiarization of municipality's Accounting systems and procedures $ 3,000 It should be noted that the fees billed for the 2003 audit, performed by our previous auditors, were $22,000. Gaviller & Company have indicated that they anticipate audit fees to continue to increase incrementally. FINANCIAL: As summarized above FINANCE Report No.F12011 -18 August 17, 2011 Page 2 of 3 Page 73 of 380 Total $19,000 2005 Audit of Financial Statements $16,800 2006 Audit of Financial Statements $17,600 2007 Audit of Financial Statements $18,200 Review of Tangible Capital Assets $ 300 Total $18,500 2008 Audit of Financial Statements $19,000 Work related to segmented disclosure $ 1,000 Review of Tangible Capital Assets $ 200 Total $20,200 2009 Audit of Financial Statements $20,600 Review of Tangible Capital Assets $ 9,300 New financial reporting model and Financial Statement setup $ 6,500 Total $36,400 2010 Audit of Financial Statements $21,300 It should be noted that the fees billed for the 2003 audit, performed by our previous auditors, were $22,000. Gaviller & Company have indicated that they anticipate audit fees to continue to increase incrementally. FINANCIAL: As summarized above FINANCE Report No.F12011 -18 August 17, 2011 Page 2 of 3 Page 73 of 380 10c) - Report No. F12011 -18, Paul Gravelle, Director of Fina... POLICIES /LEGISLATION: Municipal Act CONSULTATIONS: Gaviller & Company ATTACHMENTS: None CONCLUSION: Gaviller & Company are now familiar with our accounting systems and procedures and the working relationship with Township staff has been excellent. As such, we respectfully recommend re- appointing Gaviller & Company as the municipality's auditor for the term of Council. Respectfully submitted: Paul Gravelle Director of Finance SMT Approval / Comments: I C.A.O. Approval / Comments: FINANCE Report No.F12011 -18 August 17, 2011 Page 3 of 3 Page 74 of 380 10d) - Report No. F12011 -19, Paul Gravelle, Director of Fina... Towns h a REPORT Proud Heritage, Exciting Future Report No. FI 2011 -19 To: Council Prepared By: Janice MacDonald Meeting Date: August 17, 2011 Subject: Statement of Accounts — July 31, 2011 Motion # AQ00480 Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only❑X It is recommended that: 1. That Report No. Fl 2011 -19 is received. 2. The accounts for the month of July 2011 totalling $ 1,697,486.37 are received. BACKGROUND: Following is the statement of accounts for the month of July. Batch No. Date Amount Cheque Registers: AC00664 July 06, 2011 377,305.09 AC00665 July 13, 2011 277,243.35 AQ00480 July 14, 2011 500.00 AQ00481 July 20, 2011 250.00 AC00666 July 20, 2011 163,801.60 AQ00482 July 25, 2011 205.84 AQ00483 July 25, 2011 1,072.23 AC00667 July 27, 2011 485,506.10 FINANCE Report No. 2011 -19 $ 1,305,884.21 August 17, 2011 Page 1 of 2 Page 75 of 380 10d) - Report No. F12011 -19, Paul Gravelle, Director of Fina... Payroll: PR00593 July 02, 2011 129,477.93 PR00597 July 16, 2011 140,514.00 PR00601 July 30, 2011 116,238.67 $ 386,230.60 Credit Card Registers: AE00378 July 28, 2011 228.00 AE00379 July 28, 2011 483.35 AE00380 July 28, 2011 515.50 AE00381 July 28, 2011 60.00 AE00382 July 28, 2011 111.86 AE00383 July 28, 2011 1,822.29 AE00384 July 28, 2011 2,150.56 $ 5,371.56 Total: $ 1,697,486.37 ATTACHMENTS: Cheque Registers. CONCLUSION: That the accounts for the month of July are received. Respectfully submitted: ` CSZ �CsLC_� Jani�' Donald, Accounting Clerk C.A.O. Approval I Comments: SMT Approval I Comments: FINANCE August 17, 2011 Report No. 2011 -19 Page 2 of 2 Page 76 of 380 10e) - Report No. CS12011 -04, Donna Hewitt, Director of Corp... Township of REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: Donna Hewitt, Director of CSI 2011 -04 Council Corporate & Strategic Initiatives Meeting Date: Subject: Motion # August 17, 2011 Ontario's Lake Country (OLC) Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. THAT Report No. CSI 2011 -04 be received; 2. THAT staff be authorized to release the Township of Oro - Medonte's contribution of $15,000 to Ontario's Lake Country; 3. AND THAT Mr. John Hammill, President of Ontario's Lake Country be notified of Council's decision. BACKGROUND /ANALYSIS: Correspondence from Ontario's Lake Country and Casino Rama was presented to Council on May 11t', 2011. At that meeting Council passed a motion confirming the Township's "commitment to Ontario's Lake Country for 2011 funding in the amount of $15,000.00, including the conditions identified on the May 9, 2011 Casino Rama correspondence; And that upon confirmation of the required contributions of the remaining funding partners, the Township of Oro - Medonte will release the allocated funds." Ontario's Lake Country has completed their draft plan (attached as Appendix A). Casino Rama has indicated that they are satisfied with the content of this Plan through their letter of commitment dated August 10, 2011 attached as Appendix B. Confirmation of funding by the Township of Severn, Chippewas of Rama First Nation and the City of Orillia is attached as correspondence received by Ontario's Lake Country — Appendix C. All 3 funding partners have appointed their representative to the Board of Directors. CSI Meeting Date August 17, 2011 Report No CSI 2011 -04 Page 1 of 2 Page 77 of 380 10e) - Report No. CS12011 -04, Donna Hewitt, Director of Corp... FINANCIAL: Contribution to Ontario's Lake Country operations": $15,000 *Funds were approved by Council in the Township's 2011 operating budget POLICIES /LEGISLATION: n/a CONSULTATIONS: ATTACHMENTS: Appendix A — Ontario's Lake Country Business Plan Appendix B — Casino Rama Correspondence Appendix C - Township of Severn, Chippewas of Rama First Nation and the City of Orillia Correspondence CONCLUSION: Ontario's Lake Country has met all of the conditions set out by Oro - Medonte Township Council on May 11 th with respect to our financial contribution to their operations. Respectfully submitted: Donna Hewitt Director Corporate & Strategic Initiatives C.A.O. Approval / Comments: At CSI Report No CSI 2011 -04 Meeting Date August 17, 2011 Page 2 of 2 Page 78 of 380 10e) - Report No. CS12011 -04, Donna Hewitt, Director of Corp... 8/11/2011 - r In Partnership With , C/ / ♦ \\ j[,ap ountry / --t�l �1�� �/cnLr �imrieunSCUkrcourFrrb�b RAM`��I \ Orillio •Oro - Madame• Remo • Ramora •Severn 2011 12012 ^r Business Plan , R_1o,s Sai,Country Orillia - Oro- Medoate- Roma• Romma - Severe 1 Page 79 of 380 10e) - Report No. CS12011 -04, Donna Hewitt, Director of Corp... 8/11/2011 Executive Summary As a recognized Destination Marketing Organization (DMO) through the Province of Ontario, Ontario's Lake Country (OLC) is a free membership tourism association that will continue to promote OLC as a premier four season destination to residential and business travelers across Ontario and beyond. OLC will continue to work with local businesses and stakeholders, improving current marketing programs and assist in the creation and marketing of new existing events. Wi Nit— These imnati es will increase travel to our region and ovemight stays in our market. i I a 4 uo n' try 2 Page 80 of 380 Mission As a financially dependent non - profit organization: Vision Ontario's Lake Country will be a vibrant "must -see" 4 season destination, easily accessed by land and water, with unique experiences and a readily available, integrated network of tourism products and services to create tourism wealth for the communities within it. Mission '4 Ontario s Lake Country encourages visitors to stay longer, spend more and return often by - actively developing unique experiences, networking amongst stakeholders and marketing strategically. AA s a ountry �.., ..... v oam • orw.r.don�. w�`: 7se„e�� 2 Page 80 of 380 10e) - Report No. CS12011 -04, Donna Hewitt, Director of Corp... 8/11/2011 SAP OLC 2010 k ` • Produced and distributed over 45,000 Visitor Guides widely in Ontario, —I... US and western Quebec through Tourism Travel Centers,trade shows, members and visitor inquiries • Designed and purchased new trade show material (pop -up banner) It Erected 4TODS (Furi m Oriented Directional Signage) signs at the points of entry into OLC and a billboard sign on Rama Road. • Continued with our branding of Tla —m's of Ontario's Lake Country' – a twice - yearly event, in its fourth season and have over 10 restaurants participating • Collaborative advertising in the Simme County Guide Map • Coordinated a successful Summer Theatre Getaway Package partnering with hotels, restaurants, attraaions, tour groups and tour bus operators A sponsor in the Lake Simcoe Open (Bass Tournament by Bass Pro Shop) included dirtribution of materials and prominent OLC logo at Bass Pro Shop,Vaughan Mills Organized and hosted a Familiarization Tour (FAM) for an editor for Lakeland Boating Magazine Y' .I T gICountry D,illlo - DrPMadenl• Remo - R•nv,o- Smm OLC 2010 • Advertised in print media - Lures &Tours,The Packet &Times, OrilliaToday, Sudbury Star, Notth Bay Nugget, Midland Mirror, Barrie Advance, Casino Rama Mailer, Ontario Sailor Magazine, 55 Plus Magazine, Hen— Magazine,Toronto Star, Oro- Medonte Guide Map • Casino Rama Mailer– exclusive opportunity to partner with Casino Rama for glossy brochure delivered to 200,000 high- income GTA residents • Participated in various trade shows –The Toronto Boat Show, Sportsman Show, Cottage Show, Golf Shows Participated with our OLC community booth at various festivals & events – Boat & Cottage Show, the Waterfront Festival, Mariposa Folk Festival, Beatles Celebration, Classic Car Show, Scottish Festival RT07 participation –4 lt,- Active participant on the TSW (Trent Severn Waterway) committee s jaoiintry D,m: - DRwmmr Rwra � rµmo,• -a..,� 3 Page 81 of 380 10e) - Report No. CS12011 -04, Donna Hewitt, Director of Corp... 8/11/2011 7' 2011/12 Marketing Organization Chairperson John Hammill Packet &Times Vice Chairperson Roger Selman Century 21 Lakeside Cove Realty Treasurer Donna Hewitt Township of Oro - Medonte At Large Directors Penny Balfe Sixteen Front Helen Cooper Casino Rama Mark Laughlin Horseshoe Res— Christi Spriggs Bay —Wildwood Re— Maureen Way Stone Gate Inn Jane Dunlop Councilor, SevernTownship Craig Metcalf City of Orillia Industry Advisors x WendyTimpano CDC Kathryn Stephenson Manager, Simme County Bruce Chappell Chappell Farms jaointry OAb�• OroMNmis• Poira • bmm.3enm Positioning- RT07 Tourism Region 7 consists of Bruce County, Grey County and Simme County - t RT07 is an independent, not - for - profit organization that was incorporated in December 2010 in response to the Ontario Ministry fTourism and Culture's regional tourism f.: strategy. Each of the Tourism regions are responsible for building and supporting competitive and sustainable tourism regions. And each will help attract more visitors, generate more economic activity, and create more jobs across the province. -4 9 As the recognized DMO for the area OLC will ensure that the RT07 is fully aware of the regions' offerings and is in turn included in appropriate RT07 marketing campaigns. J... n OLC will ensure that all tourism businesses are updated on all RT07 activities and promotions. a �ou o�am • oror.don�.xo�. �ao��o: smm El Page 82 of 380 10e) - Report No. CS12011 -04, Donna Hewitt, Director of Corp... 8/11/2011 Positioning- EDC's and Chamber of Commerce OLC will continue to work with local EDC departments and other municipal tourism marketing departments to ensure that there is minimal to no overlap in regards to how tourism resources are planned and executed. These departments can assist OLC by partnering on kiosk programs and administrate Functions of shared event marketing initiatives. OLC can provide these organizations with database information from market research T- 14 acquired. II T4o'untry 5 Page 83 of 380 Positioning - Tourism Simcoe County t Ontario's Lake Country will partner with Tourism Simcoe County (TSC) during 2011 and 2012 in the implementation of initiatives which are mutually beneficial to both organizations and eliminate duplimtion and costs to both organization and businesses. Examples include: • Attendance at both Sector specific (golf, ski etc) and consumer trade shows; • Development of sector specific guides (golf, marinas etc.) When the TSC Marketing Plan is developed, OLC will consult and determine other opportunities for partnerships. TSC will assist OLC by sitting on the OLC board in an advisory capacity . This representative will ensure OLC is informed on all TSC initiatives and will work in collaboranon with OLC to complement, not duplicate their efforts. Tom" s jao%intry - aAla • aroaredonis• Po�ra • Pomom •Seam Positioning- EDC's and Chamber of Commerce OLC will continue to work with local EDC departments and other municipal tourism marketing departments to ensure that there is minimal to no overlap in regards to how tourism resources are planned and executed. These departments can assist OLC by partnering on kiosk programs and administrate Functions of shared event marketing initiatives. OLC can provide these organizations with database information from market research T- 14 acquired. II T4o'untry 5 Page 83 of 380 10e) - Report No. CS12011 -04, Donna Hewitt, Director of Corp... 8/11/2011 Strategic Focus and Goals Increase awareness of OLC: • Increase awareness of local events through our kiosk program year round across our region and the province at various trade shows and festivals • rnight accommodation bookings view marketing programs focusing on culturee& heritage and recreation activities • Increasing our efforts to present familiarization tours to trade publications, news papers, etc. Collaboration with other regional and local economic organizations: • Economic Development Departments, Chamber of Commerce • Tourism Simcoe Country, Regional Tourism Organization #7, other D.M.O's • OntarioTourism Marketing Partnership • Increase OLC revenues: - Further development of current and new stay and play marketing initiatives - Securing new corporace sponsors Increase stakeholder communication: qui e a t _ 7 s • Ac tourism stakeholder database kFCountry • Monthly newsletter and E -blast promotions • Enhance web experience for members and visitors In 201 I, Our Plan.... Sub- Committees: • To better manage key components of OLC's strategy — 5 sub- _ committees of the Board were created (previously all contained within one sub - committee) = Event Marketing Website Communication & PR Corporate Sponsorship Finance /Administration = Jq� JCountry D Page 84 of 380 10e) - Report No. CS12011 -04, Donna Hewitt, Director of Corp... In 201 1, Our Plan.... 8/11/2011 Event Marketing This committee is responsible for the overall development of event planning. Website & Social Media This committee is responsible for design, content analytics of the OLC website. Communication & PR _ _ = This committee is responsible for communication within the OLC organization to the funding partners and to the press. A Country In 201 1, Our Plan.... Corporate Sponsorship This committee is responsible for obtaining Corporate Sponsorship. Finance /Administration This committee is responsible for the overall day to day operation of the organization including assisting all committees with their fundraising applications. Jaffe- Country 7 Page 85 of 380 10e) - Report No. CS12011 -04, Donna Hewitt, Director of Corp... 8/11/2011 In 201 1, Our Plan.... Event Marketing: • Our initial strategy will see the continuation of the many successful initiatives of 2010: Flavours — Spring & Fall, S u m m er Th eatre, XkovrL �U r Participation in Trade Shows, Festivals /Events, r Visitor Guide, Support for directional signage g LUA z La In 201 1, Our Plan.... • Event Marketing (eon't) Media partnership negotiations: partnerships will be established as a minimum ratio of 5:1 i.e. $5.00 in media for every $1.00 spent • New initiatives for 2011 and beyond (to be reviewed with funding partners) Images Thanksgiving Studio Tour, Trails Initiative: Leveraging the county and municipal trails systems, connecting unique businesses to a `trails experience' ;pis (B &B's, artisans, retailers, etc.) Trent- Severn Waterway co- operative partnerships Sports tourism (Pan- Am,Warrior Dash) i - a J'a��'Country Page 86 of 380 10e) - Report No. CS12011 -04, Donna Hewitt, Director of Corp... 8/11/2011 In 201 1, Our Plan.... Website Management: • A review of our optimization efforts, • Collection of data and analysis of usage, • In recognition of the need for cost and time efficiencies — management of the website will be brought in- house, Continued design and content upgrades. t akF'country In 201 1, Our Plan.... Communication and Public Relations • Writing and distribution of press releases, • Communication post- events to funding partners and the press, • Organization of meetings between OLC and funding partners, • Monthly updates following board meetings to funding partners. Jq� JCountry N Page 87 of 380 10e) - Report No. CS12011 -04, Donna Hewitt, Director of Corp... 8/11/2011 In 201 1, Our Plan.... Sponsorships and New Revenue Streams • Leverage current sponsorships for increased funding through corporate challenges. • Engage local and regional companies to support OLC. • Work with other tourism organization on securing blanket sponsorships. In 201 1, Our Plan.... Finance and Administration • Manage the day to day cash flow of our non profit organization. • Support all other sub - committees with administration where needed including the writing of proposals, grants, and fundraising applications. Responsible for the planning and coordination of key > -F organizational events. IaJ�F (jountry ��a o,oMao„o.wema w4,a,o 5.,. 10 Page 88 of 380 10e) - Report No. CS12011 -04, Donna Hewitt, Director of Corp... Collaboration at its best Sa� country - Orillia • Oro- Medonte• Rama • Ramara • Severn 8/11/2011 Page 89 of 380 11 Budget Brief 2011 Snapshot '•� r -. -$ In Eondmg $112,500 Membership Dues $800 Marketing $16,200 30 000 Retained Earnings $159,500 •K' �1 Nit z.. i ' . t✓ ,tP, Salaries Administration $53,300 $26,304 Marketing $64'896 Event Sponsorships 15 000 $159,500 - Tiaintry - �R.. Reserve Note: OLC has put aside $10,000 for a closure reserve fund Orlllln - Ora- N.adenle• R. • Sevxn -= which is not reflected above. Collaboration at its best Sa� country - Orillia • Oro- Medonte• Rama • Ramara • Severn 8/11/2011 Page 89 of 380 11 10e) - Report No. CS12011 -04, Donna Hewitt, Director of Corp... C I FI ^ Ml ® R.R. #6, Box 178 Rama, Ontario LOK 1TO o telephone (705) 329 -3325 August 10, 2011 Ontario's Lake Country Board of Directors Re: Casino Rama Funding In a letter to Ontario's Lake Country Board of Directors on May 9, 2001 Casino Rama stated that we are willing to contribute $37,500.00 in 2011 with the provision that all other funding partners, Rama First Nation, Oriliia, Oro - Medonte and Severn, commit to a minimum of $15,000.00 each this year. in addition, Ontario's Lake Country Board of Directors must present a solid business /marketing plan to drive tourism programs and memberships this year within this reduced budget. The execution of which must be handled by a dedicated administrative person. Casino Rama is satisfied with the proposed business plan and will be forwarding funds to OLC in the near future. As a proud funding partner of Ontario's Lake Country, Casino Rama values our partnerships with surrounding communities and like minded organizations to promote the outstanding entertainment options available in the region. I personally look forward to an exciting year for OLC and working with all funding partners on these cooperative marketing initiates. Sincerely, x w- Helen Cooper Director, Hotel Operations We deal excitement. BIG TIME, Know your limit, play within it. Ontario Problem Gambling Helpline 1.888.230.3505 Page 90 of 380 10e) - Report No. CS12011 -04, Donna Hewitt, Director of Corp... June 3, 2011 Ontario's Lake Country 22 Peter St., S., P.O. Box 2525 ORILLIA, Ontario L3V 7A3 ATTENTION: Frank Coyle Chair Ayp�J ( C TOWNSHIP OF SEVERN THE CORPORATION OF THE TOWNSHIP OF SEVERN P.O. Box 159, Orillia, Ontario, L3V 6J3 Dear Mr. Coyle: RE: 2011 Funding The following is a recommendation of the Corporate Services Committee, as amended, which was adopted by Council at a meeting held June 2, 2011: " THAT a letter from Ontario's Lake Country, dated May 10, 2011, with respect to 2011 . grant funding be received; AND FURTHER THAT this Council reaffirm the 2011 grant funding in the amount of $15,000.00, AND FURTHER THAT Lake Country be advised that the Township of Severn will be monitoring the benefits to this municipality in 2011 to determine future contributions. " CARRIED Yours truly, 1, ,, /�/7�Z� Sharon R. Goerke, CMO Deputy Clerk /mph Municipal Office: 1024 Hurlwood Lane Telephone: (705) 325 -2315 Fax: (705) 327 -5818 Email: severn@encode.com Web Site: www.townshipofsevern.com Page 91 of 380 10e) - Report No. CS12011 -04, Donna Hewitt, Director of Corp... f February 18, 2011 Ontario's Lake Country Box 2525 22 Peter Street South Orillia, On L3V 7A3 Attention: Frank Coyle, Board of Directors Chair Re: Request for Funding Dear Mr. Coyle: 5884 Rama Road, Suite 200 Rama, Ontario LOK 1 T T 705.325.3611 F 705.325.0879 OFFICE OF THE CHIEF Further to our Council meeting of February 14, 2011, it has been decided that the Chippewas of Rama. First Nation will continue to support Ontario's Lake Country on the condition that all four (4) of the other municipalities are contributing. Also, thank you for providing a copy of the detailed Financial Reports for fiscal 2010 for Ontario's Lake Country which we received by facsimile on February 16, 2011. Sincerely, Chief Sharon Stinson Henry SSH /ng c: Council, Rama First Nation. Dan Shilling, First Nation Manager www.ramafirstnation.ca Page 92 of 380 10e) - Report No. CS12011 -04, Donna Hewitt, Director of Corp... " * 11* Ta VLA ORILLIA CITY CENTRE ROGRR-SS TELEPHONE (705) 325 -1311 50 ANDREW ST. S., Suite 300 FACSIMILE ORILLIA, ON. (705) 325 -5178 L3u 7T5 OFFICE OF THE CITY CLERK DIRECT LINE (705) 329 -7232 Emai I: g jack9on@odI IIa.ca May 17, 2011 Mr. Frank Coyle, Chair Ontario's Lake Country 22 Peter Street South Box 2525 Orillia, ON L3V 7A3 Dear Mr. Coyle: Re: Budget 2011 Further to your letter dated February 8, 2011, this is to advise you that Council, at its meeting held on May 16, 2011, adopted the following recommendation: "THAT the request for financial assistance from Ontario Lake Country in the amount of $15,000 be approved." Please contact Jim Lang, Deputy Treasurer at (705) 325 -2144 to arrange for the funds. Sincerely, Gayle Jack CMO City Clerk GJ:rc Copy to: Robert Ripley, Treasurer Jim Lang, Deputy Treasurer HiI N!! R TOMRM _ -Council, a_ File. Fn5 -11 - - Page 93 of 380 1 Of) - Donna Hewitt, Director of Corporate and Strategic IN... Brissette, Marie Subject: RE: Enabling Accessibility Fund (Federal) Funding through the Small Project Component supports activities that improve the built environment through the renovation, construction and retrofitting of buildings, modification of vehicles for community use and through the provision of accessible information and communication technologies. All projects funded through this component must create or enhance accessibility for people with disabilities within Canada. Small Project Component of the Enabling Accessibility Fund Provides grants of up to $50,000 per project to renovate, construct and retrofit buildings; modify vehicles for community use; and provide accessible information or communication technologies. The following types of organizations can apply: Not - for - profit organizations, Small municipalities (with a population under 250,000 as per census data), Small private- sector organizations (fewer than 50 employees and under $5 million in gross revenue per year), Colleges and universities, Territorial governments, and Aboriginal governments. Application Deadline: September 23, 2011 For further information, click this link:: httl3: / /www.hrsdc.gc.ca /eng /disability issues /eaf /cfp /small proiects /index.shtml Please feel free to circulate. Karren Wallace, Dipl.M.A. Municipal Advisor Municipal Affairs and Housing 2nd floor, 777 Bay Street Toronto, ON M5G 2E5 karren.wallaceCLDontario.ca ph) 416- 585 -6352 toll) 1- 800 - 668 -0230 fax) 416- 585 -6882 Page 94 of 380 10g) - Report No. CS2011 -19, Doug Irwin, Director of Corpora... 7ownsliip of REPORT Proud Heritage, Exciting Future Report No. CS 2011 -19 To: Council Prepared By: Janette Teeter Meeting Date: August 17, 2011 Subject: Livestock Damage Program — Significant Changes Effective July 1, 2011 Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. CS 2011 -19 be received for information only. BACKGROUND: The Township, administered the Livestock, Poultry and Honey Bee Protection Act, R.S.O. 1990, Chapter L.24 which governed wildlife damage compensation. On June 30, 2011, the Province announced that it had amended the Livestock, Poultry and Honey Bee Protection Act and introduced a new Ontario Wildlife Damage Compensation Program which came into effect July 1, 2011. A training session, through webinar /conference call, was conducted at the Township office on July 20, 2011 with the Ontario Ministry of Agriculture, Food and Rural Affairs. In attendance were two (2) of the Township's Livestock Valuers (Andy McNiven and Kevin Woodrow), Doug Irwin, Janette Teeter, Marie Brissette and Jenn Jermey. The session provided an overview of the recent changes in the legislation, the new compensation program, the new applications forms and the appeal process. The purpose of this report is to highlight the changes that will affect the municipality. Corporate Services Report No. CS2011 -19 August 17, 2011 Page 1 of 15 Page 95 of 380 10g) - Report No. CS2011 -19, Doug Irwin, Director of Corpora... ANALYSIS: Protection of Livestock and Poultry from Dogs Act The Livestock, Poultry and Honey Bee Protection Act has been amended and is now titled Protection of Livestock and Poultry from Dogs Act. The Act is attached as Attachment #1. The Municipal responsibility to directly compensate for damage to livestock caused by dogs continues, which includes no reimbursement from the Province. The definition of livestock for the purposes of this Act has not changed however the maximum compensation values have changed. All references to predation and compensation, due to predation, have been removed and are now referenced in the Ontario Wildlife Damage Compensation Program. Wildlife Damage Compensation Program The Wildlife Damage Compensation Program was created by Order In Council 1313/2011 (OIC) to provide compensation to eligible Applicants whose Livestock and /or Poultry have been injured or killed as a result of Wildlife or whose Bee Colonies, Beehives and /or Beehive Related Equipment has been damaged as a result of Wildlife. Municipalities are responsible to appoint Municipal Valuers for the purposes of the Program and paying an Applicant's claim under the Program in accordance with the terms and conditions set out in the OIC and the Program Guideline. Excerpts taken from the Program Guideline are attached as Schedules "A ", "B ", "C" and "D" and are defined as follows: 1. Schedule "A" provides the compensation percentage the Program will pay one - hundred (100) percent of the assessed value of Livestock, Poultry, Beehives, Bee Colonies and Beehive Related Equipment up to but not exceeding the maximum values. 2. Schedule "B" provides the list of animals kept or raised on a farm. There is a licensing process, through the Province, to allow these types of animals to be farmed (i.e., mink, fox, raccoon, fisher, martin, lynx). 3. Schedule "C" provides the list of domesticated fowl kept or raised on a farm. 4. Schedule "D" provides the list of "Wildlife" meaning undomesticated animals. Municipalities will be compensated thirty dollars ($30.00) for the expenses the Municipality incurred for its Valuer and other costs and for the payment made to the Livestock Owner. To be eligible for payment, the Municipality must apply using a Ministry- approved form and follow the process set out in the Program Guideline. Recovering the municipal administrative fee from the Livestock Owner is no longer permitted. Corporate Services August 17, 2011 Report No. CS2011 -19 Page 2 of 15 Page 96 of 380 10g) - Report No. CS2011 -19, Doug Irwin, Director of Corpora... There are general eligibility requirements which include: - using a Ministry- approved application form, - agreeing to be bound by the OIC and Program requirements, - being in compliance with all laws, - fully cooperate in any audits, - the weight of Poultry injured or killed must be more than twenty five (25) kilograms - it must be demonstrated to the Valuer that reasonable effort had been taken to prevent damage. - having a valid Farm Business Registration number (FBR) or approved Ministry documentation for new /retired farmers that do not currently quality for an FBR number, or have a religious exemption, or confirmation letter provided by the Indian Agricultural Program of Ontario - having a Premises Identification number. The latter two eligibility requirements are to be phased in and the Ministry will be notifying all Ontario municipalities when they will be in force and effect. The basic process of handling claims will be similar however timelines, types of evidence and appeal processes have been clarified. The Livestock Owner is to contact the Municipality within 48 hours of discovery and the Municipality is to notify the Valuer immediately. The Valuer is to make a complete investigation within 3 days of notification and serve the report to the Municipality within 10 days of notification. The Municipality is to compensate the Livestock owner 20 business days after receipt of the Valuer's report, provided no appeal has been received. The Minister is to review the Program at least every five years to confirm that the Program is continuing to meet its objectives and is otherwise performing on a cost benefit basis. New forms have been implemented. A separate Affidavit is no longer required as it has been included in the application form. Staff have created updated packages for the Township's Valuers which include extra copies of the appropriate forms and supplies for their use. The Clerk has discussed the changes in the legislation and the Township's reimbursement process with the Director of Finance/Treasurer /Deputy CAO. Staff will also be bringing forward a number of amending by -laws, for Council's consideration, in order to be in compliance with the legislation. Corporate Services Report No. CS2011 -19 gust 17, 2011 Page 3 of 15 Page 97 of 380 10g) - Report No. CS2011 -19, Doug Irwin, Director of Corpora... FINANCIAL: • The Township will now receive $30.00 from OMAFRA for each claim processed. • By -Law No. 2010 -079, "A By -law to Appoint Livestock Valuers" ($60.00 per claim plus mileage). • The Township will continue to be reimbursed by OMAFRA for each claim that the Municipality compensates the Livestock owner. POLICIES /LEGISLATION: • Protection of Livestock and Poultry from Dogs Act • Ontario Wildlife Damage Compensation Program CONSULTATIONS: • Ontario Ministry of Agricultural, Food and Rural Affairs. • Ministry of Municipal Affairs & Housing. • Paul Gravelle, Director of Finance/Treasurer /Deputy CAO. • Township's Livestock Valuers. ATTACHMENTS: • Protection of Livestock and Poultry from Dogs Act. • Schedule "A" — Maximum Compensation Values. • Schedule "B" — List of Eligible Livestock Species. • Schedule "C" — List of Eligible Poultry Species. • Schedule "D" — List of Eligible Wildlife Species. CONCLUSION: It is recommended that Report No. CS 2011 -19 be received for information only. Respectfully submitted: VtJa e Teeter Deputy Clerk SMT Comments: C.A.O. Approval / Comments: Corporate Services August 17, 2011 Report No. CS2011 -19 Page 4 of 15 Page 98 of 380 10g) - Report No. CS2011 -19, Doug Irwin, Director of Corpora... Attachment 1 to Report No. CS 2011 -19 Protection of Livestock and Poultry from Dogs Act R.S.O. 1990, CHAPTER L.24 Consolidation Period: From July 1, 2011 to the e -Laws currency date. Last amendment: 2010, c. 16, Sched. 1, s. 4. SKIP TABLE OF CONTENTS CONTENTS 1. Definitions 1.1 Director PARTI PROTECTION OF LIVESTOCK AND POULTRY 2. When dogs maybe killed 3. Liability of municipality 4. Appointment of valuers 5. Right of recovery from owncr of dog 6. Inquiry to ascertain owner of dog 7. Apportionmcnt of damage 8. Duty to destroy dog 9. Liability of owner in unorganized territory 15. Offence 16. Regulations PART III LIMITATION ON AMOUNT OF COMPENSATION 18. Amount of payment limited 19. Reduction in market value by reason of insurance Definitions 1. In this Act, "fur- bearing animal" means an animal designated by name as a fur - bearing animal in the Fur Farms Act or declared to be a fur - bearing animal in the regulations made thereunder; ( "animal a fourrure ") "injured" in respect of livestock or poultry means injured by wounding, worrying or pursuing, and "injury" has a corresponding meaning; ( "bless6 ", "blessures ") "livestock" means cattle, fur- bearing animals, goats, horses, rabbits, sheep or swine; ( "betail ") "Minister" means the Minister of Agriculture, Food and Rural Affairs or such other member of the Executive Council to whom administration for this Act is assigned under the Executive Council Act; ( "ministre ") "poultry" includes game birds where game birds are kept pursuant to a licence under the Fish and Wildlife Conservation Act, 1997. ( "volaille ") R.S.O. 1990, c. L.24, s. 1;.1994, c. 27, s. 28 (1 -3); 1997, c. 41, s. 121; 1999, c. 12, Sched. A, s. 17; 2010, c. 16, Sched. 1, s. 4 (2, 3). Corporate Services Report No. CS2011 -19 August 17, 2011 Page 5 of 15 Page 99 of 380 10g) - Report No. CS2011 -19, Doug Irwin, Director of Corpora... Director 1.1 The Minister may appoint a director who shall be responsible to him or her for the administration and enforcement of this Act. 1994, c. 27, s. 28 (4). PART I PROTECTION OF LIVESTOCK AND POULTRY When dogs may be killed 1. Any person may kill a dog, (a) that is found killing or injuring livestock or poultry; (b) Repealed: 2002, c. 17, Sched. F, Table. (c) that is found straying at any time, and not under proper control, upon premises where livestock or poultry are habitually kept. R.S.O. 1990, c. L.24, s. 2; 2002, c. 17, Sched. F, Table. Liability of municipality 3. (1) Where a dog kills or injures livestock or poultry, the local municipality in which the killing or injury occurred is liable to the owner of the livestock or poultry for the amount of damages that is determined under section 4 and shall pay over the amount to the owner within 30 days of the determination. 2010, c. 16, Sched. 1, s. 4 (4). Where subs. (1) does not apply Subsection (1) does not apply, (a) to livestock or poultry killed or injured while running at large upon a highway or unenclosed land; or (b) in the case of poultry, where the weight of the poultry killed or injured is less than twenty -five kilograms. R.S.O. 1990, c. L.24, s. 3 (2). By -law for damage by wild animals (3) The council of a local municipality may pass a by -law providing that where livestock or poultry are killed or injured by wild animals in the municipality, subsection (1) applies in the same manner as where livestock or poultry are killed or injured by a dog, but the council in the by -law may fix the maximum amount payable for any livestock or poultry so killed or injured in any year and may fix the proportion of the damages ascertained under section 4 that is payable. 2010, c. 16, Sched. 1, s. 4 (5). Appointment of valuers 4. (1) The council of every local municipality shall appoint one or more persons as valuers of livestock and poultry for the purposes of this Act. R.S.O. 1990, c. L.24, s. 4 (1). Investigation and report by valuer Where the owner of livestock or poultry discovers that any of the owner's livestock or poultry has been killed or injured and to the best of the owner's knowledge and belief such killing or injuring was done by a dog other than the owner's dog or habitually kept upon the owner's premises, the owner shall immediately notify a valuer for the local municipality in which the livestock or poultry were killed or injured or the Corporate Services August 17, 2011 Report No. CS2011 -19 Page 6 of 15 Page 100 of 380 10g) - Report No. CS2011 -19, Doug Irwin, Director of Corpora... clerk of such municipality who shall forthwith notify a valuer, and such valuer shall immediately make full investigation and shall make a report in writing within ten days thereafter to the clerk of the municipality giving in detail the extent and amount of the damage and his or her award therefor, and shall at the same time forward a copy of such report to the owner of the livestock or poultry. R.S.O. 1990, c. L.24, s. 4 (2); 2010, C. 16, Sched. 1, s. 4 (6). Affidavit of owner An owner of livestock or poultry who notifies a valuer or a clerk of a municipality under subsection (2) shall, within ten days, file with the clerk an affidavit that to the best of the owner's knowledge and belief the livestock or poultry were killed or injured by a dog other than a dog owned by the owner or habitually kept upon the owner's premises. R.S.O. 1990, c. L.24, s. 4 (3); 2010, c. 16, Sched. 1, s. 4 (7). Denial of liability Where the valuer finds evidence that to the best of his or her knowledge and belief shows, (a) that any of the livestock or poultry was not killed or injured by a dog; (b) that the killing or injuring was caused by a dog owned by or habitually kept on the premises of the owner of the livestock or poultry; or (c) that the owner had not taken reasonable care to prevent the killing or injuring of the livestock or poultry by dogs, the valuer shall include in his or her report to the clerk of the local municipality and to the owner of the livestock or poultry a statement of his or her belief and shall make forthwith a further report to the clerk of the municipality giving particulars of the evidence found, and the council of the municipality may thereupon deny liability in whole or in part by written notice given by the clerk of the municipality to the owner of the livestock or poultry within thirty days after the filing of the affidavit with the clerk. R.S.O. 1990, c. L.24, s. 4 (4); 2010, c. 16, Sched. 1, s. 4 (8, 9). Report of valuer The valuer shall include in the report a finding as to whether the livestock or poultry were killed or injured by dogs. R.S.O. 1990, c. L.24, s. 4 (5); 2010, c. 16, Sched. 1, s. 4 (10). Damages limited The amount of damage for which the local municipality is liable shall not include damage incurred under the circumstances set out in clause (4)(a), (b) or (c) and for which the municipality has denied liability in accordance with subsection (4). R.S.O. 1990, c. L.24, s. 4 (6). Where carcass not to be destroyed M The owner of livestock or poultry shall not destroy or permit to be destroyed the carcass of any livestock or poultry reported killed under subsection (2) until the carcass has been seen by the valuer. R.S.O. 1990, c. L.24, s. 4 (7). Corporate Services August 17, 2011 Report No. CS2011 -19 Page 7 of 15 Page 101 of 380 10g) - Report No. CS2011 -19, Doug Irwin, Director of Corpora... Appeal to director (8) Where the owner of livestock or poultry or the council is dissatisfied with the report of the valuer made under subsection (2), the owner or the council may appeal to the director who shall name a valuer, and the valuer so named shall make a further investigation and report. R.S.O. 1990, c. L.24, s. 4 (8); 1994, c. 27, s. 28 (5). Time for appeal; deposit Such appeal shall be made within thirty days after the making of the report to the clerk of the local municipality by its valuer, and $25 shall be deposited with the director at the time of making the appeal to be forfeited to the Crown if the report of the valuer for the local municipality is sustained on an appeal under this section. R.S.O. 1990, c. L.24, s. 4 (9); 1994, c. 27, s. 28 (5). Where no municipal valuer, etc. Where there is no valuer of the local municipality or the clerk or the valuer does not discharge the duties imposed on him or her by this Act, the director, on the application of the owner of any livestock or poultry killed or injured by a dog other than a dog owned by the owner or habitually kept upon the owner's premises, shall name a valuer, and the valuer so named shall make an investigation and report, and the municipality shall pay to the director the cost of such investigation and report as fixed by him or her. R.S.O. 1990, c. L.24, s. 4 (10); 1994, c. 27, s. 28 (5); 2010, c. 16, Sched. 1, s.4(11). Report of valuer appointed by director 1111,) A copy of the report of a valuer named by the director under subsection (8) or (10) shall be forwarded by the director as soon as practicable to the clerk of the local municipality and to the owner of the livestock or poultry. R.S.O. 1990, c. L.24, s. 4 (11); 1994, c. 27, s. 28 (5). Idem A valuer named by the director under subsection (8) or (10) shall, where applicable, include in his or her report a statement of his or her belief that the amount of damage to livestock or poultry includes damage incurred under the circumstances set out in clause (4)(a), (b) or (c), and the council of the municipality may thereupon deny liability in whole or in part by written notice given by the clerk of the municipality to the owner of the livestock or poultry within thirty days after receipt of the report of the valuer. R.S.O. 1990, c. L.24, s. 4 (12); 1994, c. 27, s. 28 (5). Appeal from report of valuer Where the owner of livestock or poultry or the council is dissatisfied with the report of the valuer made under subsection (8) or (10), the owner or the council may, within thirty days after receipt of the report, appeal to a judge of the Superior Court of Justice, and the judge may determine the liability of the municipality and, subject to subsection (14), the amount payable to the owner. R.S.O. 1990, c. L.24, s. 4 (13); 2006, c. 19, Sched. C, s. 1 (1). Corporate Services August 17, 2011 Report No. CS2011 -19 Page S of 15 Page 102 of 380 10g) - Report No. CS2011 -19, Doug Irwin, Director of Corpora... Amount of liability limited No municipality shall be liable to an owner for an amount in respect of livestock or poultry in excess of the maximum amount prescribed therefor in the regulations made under this Act. R.S.O. 1990, c. L.24, s. 4 (14). Right of recovery from owner of dog 5. A local municipality having paid to the owner of livestock or poultry the amount of the damage ascertained under section 4 is entitled to recover the amount so paid from the owner of the dog that did the damage in any court of competent jurisdiction without proving that it was vicious or accustomed to worry livestock or poultry. R.S.O. 1990, c. L.24, s. 5. Inquiry to ascertain owner of dog 6. (1) The council of a municipality may conduct an inquiry in order to ascertain the owner of a dog that has killed or injured livestock or poultry within the municipality. R.S.O. 1990, c. L.24, s. 6 (1). Application of Public Inquiries Act, 2009 Section 33 of the Public Inquiries Act, 2009 applies to an inquiry under subsection (1). 2009, c. 33, Sched. 6, s. 65. Apportionment of damage 7. Where it appears that the damage was caused by more dogs than one, the council may apportion the damage in such manner as is considered just having regard to the strength, ferocity and character of such dogs. R.S.O. 1990, c. L.24, s. 7. Duty to destroy dog 8. (1) The owner of a dog who has knowledge that the dog has killed or injured livestock or poultry shall destroy the dog or cause the dog to be destroyed within forty - eight hours after acquiring such knowledge. R.S.O. 1990, c. L.24, s. 8 (1). Failure to destroy dog An owner of a dog who refuses or neglects to destroy it when required so to do by subsection (1) may be summoned before a provincial judge who may order the dog to be destroyed, and for the purpose of carrying out the order a constable may enter upon the premises of the owner and destroy the dog, and the provincial judge may, in addition to any other penalty provided by this Act, direct the owner of the dog to pay the cost of the proceedings and of the destruction of the dog. R.S.O. 1990, c. L.24, s. 8 (2). Liability of owner in unorganized territory 9. (1) Where in territory without municipal organization livestock or poultry are killed or injured by a dog, the owner of the dog is liable to the owner of the livestock or poultry for the amount of the damage, and it is not necessary in an action to recover the amount of such damage to prove that the dog was vicious or accustomed to worry livestock or poultry. R.S.O. 1990, c. L.24, s. 9 (1). -(16) Repealed: 2010, c. 16, Sched. 1, s. 4 (12). 10. Repealed: 2010, c. 16, Sched. 1, s. 4 (13). 11. Repealed: 1994, c. 27, s. 28 (6). Corporate Services Report No. CS2011 -19 August 17, 2011 Page 9 of 15 Page 103 of 380 10g) - Report No. CS2011 -19, Doug Irwin, Director of Corpora... 12. -14. Repealed: 2010, c. 16, Sched. 1, s. 4 (13). Offence 15. Every person who contravenes this Part is guilty of an offence and on conviction is liable to a fine of not more than $50. R.S.O. 1990, c. L.24, s. 15. Regulations 16. The Minister may make regulations prescribing maximum amounts for livestock and poultry or any species or class thereof for the purposes of subsection 4 (14). 2010, c. 16, Sched. 1, s. 4 (14). 17. Repealed: 2010, c. 16, Sched. 1, s. 4 (15). PART III LIMITATION ON AMOUNT OF COMPENSATION Amount of payment limited 18. Subject to subsection 4 (14), if compensation is payable under this Act, the amount payable shall not exceed the market value of the livestock or poultry at the time of the death, injury or damage in respect of which payment is made. 2010, c. 16, Sched. 1, s. 4 (16). Reduction in market value by reason of insurance 19. If an owner receives an amount under a contract of insurance by reason of the death of or injury to livestock or poultry for which compensation is payable under this Act, for the purpose of calculating the amount of compensation, the market value of the livestock or poultry shall be deemed to be reduced by that amount. 2010, c. 16, Sched. 1, s.4(16). Corporate Services August 17, 2011 Report No. CS2011 -19 Page 10 of 15 Page 104 of 380 10g) - Report No. CS2011 -19, Doug Irwin, Director of Corpora... Schedule "A" to Report No. CS 2011 -19 SCHEDULE "A" — MAXIMUM COMPENSATION VALUES Livestock Species Maximum Amount ($) Per Unit Cattle, registered 8,000 Cattle, non - registered 2,500 Bison bull, 1 year and older 4,000 Bison, all other 2,500 Sheep, registered 1,200 Sheep, non - registered 300 Goat, registered 1,000 Goat, non - registered 600 Swine, registered 5,000 Swine, non - registered 2,000 Horse 8,000 Rabbit Breeders for meat production 40 Rabbit, all other 30 Elk Bull, 1 year and older 8,000 Elk, all other 4,000 Deer Buck, 1 year and older 8,000 Deer, all other 4,000 Alpaca 8,000 Llama 8,000 Ostrich 3,000 Emu 500 Rhea 1,500 Donkey 5,000 Mule 5,000 Mink 150 Fox 1,500 Raccoon 75 Fisher 250 Martin 250 Lynx 2,000 Corporate Services Report No. CS2011 -19 August 17, 2011 Page 11 of 15 Page 105 of 380 10g) - Report No. CS2011 -19, Doug Irwin, Director of Corpora... Poultry Species Maximum Amount ($) Chicken, for egg production 30 Chicken, parent breeder for egg production 60 Chicken, grandparent breeder for egg production 120 Chicken, parent breeder for meat production 60 Chicken, grandparent breeder for meat production 100 Chicken, primary breeder foundation stock 1,200 Chicken, all other 20 250 Goose, for meat production Turkey, for meat production 70 100 Goose, grandparent breeder Turkey, parent breeder 250 500 Turkey, grandparent breeder 700 Turkey, primary breeder foundation stock 1,050 Duck, for meat production 28 Duck, for egg production 60 Duck, parent breeder 8 Beehives, Bee Colonies and Beehive Related Equipment The maximum compensation value for a Bee Colony is $150 The maximum compensation value for Beehive Related Equipment is $100 Corporate Services Report No. CS2011 -19 August 17, 2011 Page 12 of 15 Page 106 of 380 5 Duck, grandparent breeder 250 Goose, for meat production 40 Goose, parent breeder 100 Goose, grandparent breeder 300 • Bobwhite, northern • Grouse, ruffed • Grouse, sharp - tailed • Grouse, spruce • Partridge, gray (Hungarian) • Pheasant, ring- necked • Ptarmigan, rock • Ptarmigan, willow • Turkey, wild These species are game birds pursuant to a license under Schedule 3 of the Fish and Wildlife Conservation Act, 1997. 500 Page 106 of 380 10g) - Report No. CS2011 -19, Doug Irwin, Director of Corpora... Schedule "B" to Report No. CS 2011 -19 SCHEDULE "B" — LIST OF ELIGIBLE LIVESTOCK SPECIES Cattle Bison Sheep Goat Swine Horse Rabbit Elk Deer Alpaca Llama Ostrich Emu Rhea Donkey Mule Mink Fox Raccoon Fisher Martin Lynx Corporate Services Report No. CS2011 -19 August 17, 2011 Page 13 of 15 Page 107 of 380 10g) - Report No. CS2011 -19, Doug Irwin, Director of Corpora... Schedule "C" to Report No. CS 2011 -19 SCHEDULE "C" — LIST OF ELIGIBLE POULTRY SPECIES Chicken Turkey Duck Goose Bobwhite, northern Grouse, ruffed Grouse, spruce Grouse, sharp - tailed Partridge, gray (Hungarian) Pheasant, ring- necked Ptarmigan, rock Ptarmigan, willow Turkey, wild Corporate Services Report No. CS2011 -19 August 17, 2011 Page 14 of 15 Page 108 of 380 10g) - Report No. CS2011 -19, Doug Irwin, Director of Corpora... Schedule "D" to Report No. CS 2011 -19 SCHEDULE "D" — LIST OF ELIGIBLE WILDLIFE SPECIES Wildlife damage to Livestock and Poultry Coyote Wolf Bear Fox Fisher Cougar Lynx Bobcat Raven Eagle Hawk Crow Turkey vulture Weasel Raccoon Mink Elk Wildlife damage to Beehives, Bee Colonies and Beehive Related Equipment Bear Skunk Raccoon Deer Corporate Services August 17, 2011 Report No. CS2011 -19 Page 15 of 15 Page 109 of 380 10h) - Report No. CS2011 -20, Doug Irwin, Director of Corpora... Township of REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: CS 2011 -20 Council Janette Teeter Meeting Date: Subject: Motion # August 17, 2011 Request to Delegate Authority to Clerk to Grant Temporary Parking Exemptions in No Parking Zones Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action X I For Information Only Be it resolved: 1. That Report No. CS 2011 -020 be received and adopted. 2. That the Clerk, or designate, be delegated the authority to grant temporary parking in "No Parking" Zones on highways under the jurisdiction of the Township of Oro - Medonte for events not exceeding 24 hours in duration in the event the matter must be addressed before the next regularly scheduled Council meeting. 3. That the appropriate by -law be brought forward for Council's consideration. 4. That Council continues to consider requests for temporary parking on Township properties on an individual basis, and that any such requests be subject to indemnification provisions and a liability insurance provision, if the request is approved by Council. 5. And Further That the Director of Corporate Services /Clerk notify the applicant of Council's decision with respect to the additional requirements for the use of the Township property for temporary parking. BACKGROUND: The Council of the 2006 -2010 term requested staff to research and bring forward recommendations to delegate authority to staff with respect to, permitting temporary parking in "No Parking" areas within the Township. The request was generated as a result of a resident utilizing one of the Township owned Pumphouses as an overflow parking area for events held at their residence. To recap, at the Committee of the Whole meeting of August 12, 2009, the following motion was passed: Corporate Services — Clerk's Dept. Report No. CS2011 -20 August 17, 2011 Page 1 of 9 Page 110 of 380 10h) - Report No. CS2011 -20, Doug Irwin, Director of Corpora... Motion No. CW090812 22 "7t is recommended that 1. The correspondence dated July 2, 2009 from Ross and Lori Harvey, re: Request for Parking Exemption at Harbourwood Pumphouse be received. 2. That the correspondence request dated July 2, 2009 from Ross and Lori Harvey for permanent parking exemption at the Harbourwood Pumphouse be denied. 3. That Mr. Harvey request permission for temporary parking exemptions as required for specific events. 4. And That Mr. Harvey be granted a temporary parking exemption for Saturday, September 5, 2009 to utilize the parking at the Harbourwood pumphouse. 5. And Further That the applicant be notified of Council's decision." Currently, any requests to park contrary to the Township's by -laws are placed on a Council agenda for consideration. ANALYSIS: On December 17, 2007, Council adopted Policy POL- ADM -09, Delegation of Powers and Duties Power that sets out the scope of the powers and duties under which Council may delegate its legislative and administrative authority and to establish principles governing such delegation. This possible delegation falls within the scope of the Township of Oro - Medonte Delegation of Powers and Duties Policy. Staff contacted, via email, various Clerks and Chief Administrative Officers, within and outside the borders of Simcoe County to solicit comments and any policies currently developed with respect to staff having the delegated authority to authorize temporary parking exemptions. The majority of comments received indicated that exemption requests are not applicable to their Township or if so, they are considered by Council on an individual basis. One municipality in Simcoe County regularly uses their delegation authority through the Chief Municipal Law Enforcement Officer; although it is mainly used for shoreline roads. They do not allow any parking on Township property due to setting a precedent for other areas, possible vandalism, damages and possibly encouraging other activities other than what it is intended for. One municipality, outside of Simcoe County, has delegated authority for specified annual re- occurring events such as Canada Day celebrations, their Fall Fair, Santa Claus Parade, and Terry Fox Run etc. The following options are outlined for Council's consideration: Option #1 Council does not delegate authority to staff to grant temporary parking in "No Parking" zones. Accordingly, Council would consider each request on an individual basis. Previously, there have been instances where the request was not received in time to place on a Council agenda for Council's consideration. Corporate Services — Clerk's Dept. Report No. CS2011 -20 August 17, 2011 Page 2 of 9 Page 111 of 380 10h) - Report No. CS2011 -20, Doug Irwin, Director of Corpora... Option #2 Council delegates authority to the Clerk, or designate, to grant temporary parking in "No Parking" zones on highways under the jurisdiction of the Township of Oro - Medonte for events not exceeding 24 hours in duration in the event the matter must be addressed before the next regularly scheduled Council meeting. Property owners would complete the "Application /Agreement for Temporary Parking Exemption" and the Conditions would be identified accordingly with respect to the location of the request (i.e., parking on one side of road; away from intersections etc.). The Clerk would review the request with the Director of Transportation and Environmental Services, the Municipal Law Enforcement Division and the Director of Fire & Emergency Services to determine the best solution to ensure the safety of all involved. The aforementioned staff must notify their applicable staff members of the request and roads affected. The applicant would also be required to notify the Ontario Provincial Police of the event details An example of a recent event that would have been delegated to staff under Option #2 is the Oro - Medonte Horticultural Society request for parking exemption in July for a Garden Tour, as the request had to be addressed before the next regularly scheduled Council meeting. As no delegation was in place, the request was considered during a Special Council meeting. Staff reviewed the streets involved and Council, at a Special Council meeting, passed the following motion: Motion No. SC110629 -5 "Be it resolved 1. That the correspondence dated June 24, 2011 from the Oro - Medonte Horticultural Society, re: Request for Parking Exemption, Garden Tour, July 10, 2011 be received. 2. That the applicants be granted a Parking Exemption from By -Law No. 2009 -22, as amended, for the Garden Tour on July 10, 2011 for. • the lake side of Lakeshore Road East, • the East side of Line 9 South (North of Palm Beach Road), and • the lake side of Parkside Drive. 3. That the applicant notify the OPP and O -M Fire & Emergency Services. 4. That Municipal Law Enforcement liaise with the applicant. 5. And that the applicant be notified of Council's decision under the Director of Corporate Services /Clerk's signature." It is staff's opinion that Option #2 will enhance the Township's Customer Service Mandate and will increase the Township's ability to accommodate late requests received before the next regularly scheduled Council meeting. With respect to requests to utilize Township properties for temporary parking, such as the requests for parking at the Harbourwood pumphouse, staff met with the Director of Transportation and Environmental Services to review concerns with residents utilizing the Township owned pumphouse property for personal use. Corporate Services — Clerk's Dept. August 17, 2011 Report No. CS2011 -20 Page 3 of 9 Page 112 of 380 10h) - Report No. CS2011 -20, Doug Irwin, Director of Corpora... Staff have concerns with respect to protecting the Township's interests which includes possible damage and potential litigation in the event of an accident on Township property. The use of municipal facilities involve special contracts or agreements which permit the public, either individual or group, to use the facilities for a prescribed time period. Such agreements include indemnification provisions and a requirement that the user obtain a policy of liability insurance naming the municipality as an additional insured. Accordingly, it is recommended that such clauses are strictly enforced with respect to any use on Township property. Attached, for Council's reference, is the correspondence advising the applicant of Council's decision in August, 2009. In addition, correspondence dated September 3, 2010, is attached, with respect to a request for the 2010 Labour Day weekend. As of August 9, 2011, staff have not received a request for a parking exemption on the 2011 Labour Day weekend. To the best of staff's knowledge, the Township has not received similar requests for parking at other Township owned pumphouse properties. Accordingly, it is recommended, to continue, per Motion No. CW090812 -22, for the Harbourwood Pumphouse location and other Township properties for temporary parking requests, with the additional requirement to complete an "Application /Agreement for Temporary Parking Exemption ", a draft of which is attached. As noted, this will include sign -off from the property owner with respect to additional insurance requirements and legal obligations. FINANCIAL: There would be no direct financial implications as a result of the delegation process. POLICIES /LEGISLATION: • Municipal Act, 2001, S.O. 2001. • Township Policy POL- ADM -09 re: Delegation of Powers and Duties • Township By -Laws with respect to Parking on Highways and Township Properties CONSULTATIONS: • Simcoe County Clerks and CAO Email Network • Municipal Law Enforcement Officers • Director of Transportation and Environmental Services I ATTACHMENTS: I • Draft Agreement/Application for Temporary Parking Exemption. • Correspondence dated August 25, 2009. • Correspondence dated September 3, 2010. Corporate Services — Clerk's Dept. August 17, 2011 Report No. CS2011 -20 Page 4 of 9 Page 113 of 380 10h) - Report No. CS2011 -20, Doug Irwin, Director of Corpora... CONCLUSION: It is recommended that 1. The Clerk be delegated the authority to grant temporary parking in "No Parking" zones on highways under the jurisdiction of the Township of Oro - Medonte for events not exceeding 24 hours in duration in the event the matter must be addressed before the next regularly scheduled Council meeting; 2. It is further recommended that Council continues to consider requests for temporary parking on Township properties on an individual basis, and that any such requests be subject to indemnification provisions and a liability insurance provision, if the request is approved by Council. 3. And Further That the Director of Corporate Services /Clerk notify the applicant of Council's decision with respect to the additional requirements for the use of the Township property for temporary parking. Respectfully submitted: I A �� Janette Teeter Deputy Clerk SMT Comments: C.A.O. Approval / Comments: Corporate Services — Clerk's Dept. August 17, 2011 Report No. CS2011 -20 Page 5 of 9 Page 114 of 380 10h) - Report No. CS2011 -20, Doug Irwin, Director of Corpora... DRAFT Report No. CS 2011 -20 i,.m rr tr.n•. r.�:as rv.,N. Application /Agreement for Temporary Parking Exemption (Please fax application to Clerk's Dept. at (705) 487 -0133 or mail /hand deliver to the Township of Oro - Medonte Office located at 148 Line 7 South, P.O. Box 100, Oro, ON LOL 2X0) Today's Date: Name, Date(s) and Duration of Event: Time(s) of Event: Requested Parking Location: Property Owner(s) Name (please print): Property Address: Contact Phone Numbers: Approximate Number of Vehicles: Have you made an application before: If yes, when and the number of permits granted: Conditions: * * ** To be defined based on location and circumstances and may include the following: • 1 am aware that I am responsible to have vehicles cleared in the event of an emergency. • I have and will provide proof of insurance naming the Township of Oro - Medonte as an additional insured in the amount of five million dollars ($5,000,000.00). • 1 indemnify and save harmless the Township of Oro - Medonte from any and all claims, liabilities, damages, costs, expenses, suits or actions resulting from any damage to the property either real or personal and either owned by the Township of Oro - Medonte or others resulting from the above -noted activity. • 1 understand that any contravention to all of the conditions above will revoke my application and that no further applications will be allowed. I agree to the above -noted conditions. Property Owner's Signature Township of Oro - Medonte Use Only Approval Name & Signature: Clerk (or designate) cc: Director of Transportation and Environmental Services Chief Municipal Law Enforcement Officer Director of Fire & Emergency Services Corporate Services — Clerk's Dept. Report No. CS2011 -20 Date: ist 17, 2011 Page 6 of 9 Page 115 of 380 10h) - Report No. CS2011 -20, Doug Irwin, Director of Corpora... Page 116 of 380 ".d. lot Oftmw Township of i Proud Heritage, Exciting Future August 25, 2009 Mr. Ross Harvey Dear Mr. Harvey: Re: Request for Permanent Parking Exemption at Harbourwood Pumphouse Your correspondence, with respect to the above -noted matter, was formally received by Council at the Committee of the Whole meeting of August 12, 2009 with the following motion: "It is recommended that 1. The correspondence dated July 2, 2009 from Ross and Lori Harvey, re: Request for Parking Exemption of Harbourwood. Pumphouse be received. 2. That the correspondence request dated July 2, 2009 from Ross and Lori Harvey for permanent parking exemption at the Harbourwood Pumphouse be denied. 3. That Mr. Harvey request permission for temporary parking exemptions as required for specific events. 4. And That Mr. Harvey be granted a temporary parking exemption for Saturday, September 5, 2009 to utilize the parking at the Harbourwood pumphouse. 5. And Further That the applicant be notified of Council's decision." If you require further information, please contact the undersigned'. Yours t i Dou rw Clerk cc: Gary Skeiding, Chief Municipal Law Enforcement Officer 7 148 Line 7 South,Box 100 P: (705) 487 -2171 www oro- medonte.ca Corporate Services — Clerk's Dept. August 17, 2011 Report No. CS2011 -20 Page 7 of 9 Page 116 of 380 10h) - Report No. CS2011 -20, Doug Irwin, Director of Corpora... September 3, 2010 HAND DELIVERED & E- MAILED Mr. Ross Harvey Dear Mr. Harvey: Re: Request for Parking Exemption at Harbourwood Pumphouse Further to your voicemail message of September 1, 2010 advising that you would be holding your annual pig roast on Saturday, September 4, 2010, and would be parking vehicles at the Harbourwood Pumphouse overnight, and our telephone conversation of September 2, 2010 and your written correspondence of September 3, 2010 requesting the use of the pumphouse property to accommodate overflow parking, I offer the following information, As discussed during our telephone conversation, in August of 2009 Council advised that you were to request permission for temporary parking exemptions as required for specific events. As the parking at Harbourwood Pumphouse is covered under a By -law of Council, Council must grant an exemption to the By -law to permit the parking. for your reference, I have enclosed a copy of the Township's correspondence dated August 25, 2009, which outlines Council's decision. As the request was not received in time for Council to consider the exemption request, and to enable the individuals attending the event to park their vehicles safely, I have followed up with the Environmental Services and Municipal Law Enforcement divisions. The Township will permit the parking of vehicles, from September 4 to September 5, at the Harbourwood Pumphouse location on the provisions that a direct unobstructed access is maintained from the road to the pumphouse door and that no vehicle is parking beyond the back wall of the pumphouse. 148 Line 7 South, sox 100 P: (705) 487- 2171 www om- medonte.Ca Oro, Ontario LOL 2X0 P: (705) 487 -0133 Corporate Services — Clerk's Dept. August 17, 2011 Report No. CS2011 -20 Page 8 of 9 Page 117 of 380 10h) - Report No. CS2011 -20, Doug Irwin, Director of Corpora... -2- For future special events for which you would like to request a parking exemption, I would respectfully request that the Township be provided with the written request a minimum of 30 days in advance of the event to enable Council to consider the request. Trusting this information is of assistance. Yours truly, Aou n porate Services /Clerk Enclosures Cc: Members of Council Robin Dunn, Chief Administrative Officer Shawn Binns, Director of Recreation and Community Services Fred MacGregor, Foreman Environmental Services Gary Skelding, Chief Municipal Law Enforcement Officer Corporate Services — Clerk's Dept. Report No. CS2011 -20 August 17, 2011 Page 9 of 9 Page 118 of 380 10k) - Report No. DS2011 -33, Andria Leigh, Director of Devel... ,O Township i. Proud Heritage, Exciting Future Report No. To: Council Prepared By: DS 2011 -033 Steven Farquharson, Intermediate Planner Meeting Date: Subject: Request for Extension of Motion # August 17, 2011 Draft Plan Approval Whispering Creek Estates Subdivision Roll #: R.M.S. File #: 4346- 010 - 002 -26460 2006 - SUB -02 D12 26472 RECOMMENDATION(S): Requires Action XX For Information Only It is recommended: 1. THAT Report No. DS 2011 -033 be received and adopted. 2. THAT Council approve the extension to draft plan approval for 1802281 Ontario Limited (Whispering Creek Estates) 2006 - SUB -02 for a period of one year; and, 3. AND THAT the affected owner be advised of Council's decision. BACKGROUND: In October 2008, Council gave draft plan approval for the subdivision formally known as the Drury subdivision now known as the Whispering Creek Estates, which is located in the settlement area of Edgar for the creation of 15 new residential lots. Innovative Planning Solutions submitted correspondence on behalf of 1802281 Ontario Ltd requesting extension to their draft plan approval. The purpose of this report is to analyze this request and make recommendations to Council. If the draft plan is not registered by October 8, 2011 or an additional extension is not granted by Council, the draft plan approval will lapse. When Council granted draft plan approval for 15 new residential lots, Lot 1 was separated from the rest of the subdivision by a watercourse and the stormwater management pond. The land owner felt it was appropriate to sever the lot off from the rest of the subdivision, this was granted by the Committee granted on August 19, 2010. Each of the remaining 14 lots will front on a new public road (Best Court) that extends from Old Barrie Road (County Road 11). The minimum lot frontage for each lot on the road is 32 metres and each of the lots will have a minimum lot area of 0.25 hectares DEVELOPMENT SERVICES Meeting Date August 17, 2011 Report No. DS 2011 -033 Page 1 of 7 Page 119 of 380 10k) - Report No. DS2011 -33, And ria Leigh, Director of Devel... (0.62 acres). The parcels identified as Block 16 (Emergency Access Block), Block 15 (Stormwater Management Block) and Block 17 (Environmental Protection Block) are also included on the attached map outlining the location of the existing layout of the draft M -Plan, which has been attached to this report contained in Attachment 3. ANALYSIS: In order to receive final approval from the Township and proceed to registration of the plan of subdivision, the applicant is required to clear all conditions imposed by the approval authority (Township) and provide the appropriate clearance letters from the required agencies. The applicant has submitted a third engineering design to address comments previously received from the Township Engineers and the Township has drafted a pre - servicing agreement with the land owner. Due to the draft plan of subdivision changing ownership in August 2009, the present owner would like additional time to complete the conditions. The extension would allow the current owner to finalize and register the subdivision over the winter season and construction to begin in the Spring of 2012. Given this activity, staff is recommending that a one year extension be provided to the applicant. FINANCIAL: N/A POLICIES /LEGISLATION: Section 51 (32) of the Planning Act, provides the ability for an approval authority to provide approval lapses at the expiration of the time period specified by the approval authority, being not less than three years. In Section 51(44) of the Planning Act provides the ability for the approval authority to withdraw the approval of a draft plan of subdivision. Section 51(33) provides the ability for the approval authority to extend the lapsing date of draft approval of a plan of subdivision /condominium. Notice to these changes is required to be given following any decision to change conditions and is subject to the appeal process. The Planning Act contains a provision wherein the approval authority can impose a lapsing of draft plan approval. This is useful in some instances where registration will not occur due to various circumstances. Without this 'sunset clause', draft plans can remain open in perpetuity and form unrealistic growth forecast on lands which may never be realized. The above noted draft plan of subdivision is actively working toward the fulfillment of their individual conditions of draft plan approval. The draft plan discussed in this report is located within the Edgar Settlement Area designated in the Township's Official Plan. DEVELOPMENT SERVICES Report No. DS 2011 -033 Meeting Date August 17, 2011 Page 2 of 7 Page 120 of 380 10k) - Report No. DS2011 -33, Andria Leigh, Director of Devel... CONSULTATIONS: Township of Oro - Medonte Official Plan The Planning Act, Section 51 ATTACHMENTS: Attachment 1: Extension of Draft Plan Approval Location Map Attachment 2: Request for Extension (Whispering Creek Estates) Attachment 3: Proposed Plan of Subdivision CONCLUSION: On the basis of the above it is recommended that a one year extension to the draft plan approval from the current lapsing date of October 8, 2011 be granted to the applicant to allow them to proceed with the registration of the subdivision. The applicant will further be advised that further extensions by Council will be discouraged. Respectfully submitted: Steven Farquharson, B.URPL Intermediate Planner SMT Approval / Comments: Reviewed by: Glenn White, MCIP RPP Manager of Planning Services C.A.O. Approval / Comments: DEVELOPMENT SERVICES Meeting Date August 17, 2011 Report No. DS 2011 -033 Page 3 of 7 Page 121 of 380 10k) - Report No. DS2011 -33, Andria Leigh, Director of Devel... ATTACHMENT 1: EXTENSION OF DRAFT PLAN APPROVAL LOCATION MAP VASEY VASEY DEVELOPMENT SERVICES Report No. DS 2011 -033 Meeting Date August 17, 2011 Page 4 of 7 Page 122 of 380 10k) - Report No. DS2011 -33, Andria Leigh, Director of Devel... ATTACHMENT 2: REQUEST FOR EXTENSION OF DRAFT PLAN APPROVAL (WHISPERING CREEK ESTATES) INNOVATIVE PLANNING SOILUTIONS' P LANNERB. 0 PREIJECT MANAG:ERa 0 LANG 0EV,EL0 PMENT Monday July 25"', 2011 The Township of Oro Medonte 148 Line 7 South Oro, Ontario, LOL 2XO =ED Attention Steven Farquharson, Intermediate Planner Re Request for Extension of Draft Plan Conditions VVhlspering Creek Estates Subdivision Township File — 2006 SUB 02 West Part Lot 11, Concession 5 Township of Oro Medonte;, County of Simcoe On behalf of 1602281 Ontario Ltd. we herby are requesting an extended timeframe to satisfy the Draft Plan conditions for the Whispering Creek Estates Subdvsion in the Township of Oro Medonte, County of Simcoe. Based on the Draft Plan Conditions dated October 8, 2008, condition 5 states "That the draft plan approval` of the development is for a period of three (3) years. The owner shall apply for any extension at least sixty (60) days prior to the lapsing date. The lapsing date being October 8, 2011.' Given that the current owner purchased the property in August of 2009, a period of ten (10) months surpassed with minimal works' being, completed which, provided a setback in fulfilling conditions. As such, an extended'timeframe of One (1) year is being requested' in order to satisfy the remaining conditions. Currently, a majority of the conditions have been fulfilled and the Township provided comments back on July 22, 201 or! the Third Engineering Submission. The required revisions as part of the July 22 correspondence are considered to be minor In nature. As such, the next submission will be thee final submission. Additionally, the Township has prepared n draft pre - servicing agreement to the owner which is expected to be fulfilled in the near future. Clearances from a variety of agencies have been provided including the Township of Oro Medonte (rezoning), the Ministry of Colture, County of $imcoe, Canada Past, Hydro One, Bell Canada, and sevoraf others on an array of draft plan conditions. 1:SO DUNLOP STREET EAST, SUITE 201, &ARRr;E UNTAR]O L4M X52. 7EL1 (.70B) 8.12 -32al V`#%Xt 170:5I St2 -3438 EMAIL- DEVELOPMENT SERVICES Meeting Date August 17, 2011 Report No. DS 2011 -033 Page 5 of 7 Page 123 of 380 10k) - Report No. DS2011 -33, Andria Leigh, Director of Devel... The owner has also successfully applied for and received approval from the Townships Committee of Adjustment to sever a lot from the subdivision which consumed time as the draft plan subsequently needed revisions. The owner has been actively fulfilling the draft: plan conditions as evidenced by correspondence and submissions to the Township. However at this time it is not expected to begin construction works before the tinter season is upon us. It is anticipated that the subdivision will be registered over the Winter season and construction to begin in the Spring of 2012. Given that a draft plan agreement has yet to be prepared, which is anticipated in the near future, an extension of one (1) year is being requested in order to satisfy outstanding draft plan conditions.. Attached as Appendix 1 is a copy of the most recent design of the Draft Plan of Subdivision. Trusting this is satisfactory; we trust you will grant the following extension for the reasons noted above and request notification of same as soon as possible. Should you have any questions or comments, please do not hesitate to contact the undersigned at your earliest convenience. Respectfully submitted, iNNCr arrivE: PLANr4iNG 5131_u- rio:nis A --- Greg Bar r, B.A,A. Junior Planner Cc: Harold Gemmell 1802281 Ontario Ltd. Greg Marek Planner II — County of Simcoe 1 $O?a26'( QNTAf31❑ LTP PAGE 2 bpagFi' PLRN G1�NO1T'lE1NH EXTEN E111N. LE'iTER tPH P�lE NC•. 09-2fi5. DEVELOPMENT SERVICES Meeting Date August 17, 2011 Report No. DS 2011 -033 Page 6 of 7 Page 124 of 380 10k) - Report No. DS2011 -33, Andria Leigh, Director of Devel... ATTACHMENT 3: APPENDIX 1 (WHISPERING CREEK ESTATES) t RDAD ALLOWANCE BE CONCESSIONS 4 AND 5 � � �. � q � a a 9 s� r a' z...'1 � f le 1AUPW At3AD .' g 3eke DEVELOPMENT SERVICES Meeting Date August 17, 2011 Report No. DS 2011 -033 Page 7 of 7 Page 125 of 380 101) - Report No. DS2011 -34, Andria Leigh, Director of Devel... REPORT T h )f Proud Heritage, Exciting Future Report No. To: Prepared By: DS2011 -034 Council Glenn White Meeting Date: Subject: Motion # August 17, 2011 General Zoning By -law Amendment — Medical Clinics in General Commercial (GC) Roll #: R.M.S. File #: Zone D14 -41703 RECOMMENDATION(S): Requires Action For Information Only 77] It is recommended: 1. THAT Report DS 2011 -034 be received and adopted; 2. THAT Zoning By -law Amendment Application 2011- ZBA -04 for the Township of Oro - Medonte, be approved; and 3. THAT the Clerk bring forward the appropriate By -law for Council's consideration. BACKGROUND: The purpose of this report is to review proposed amendment to the Comprehensive Zoning By- law 97 -95. This amendment proposes the addition of "Medical Clinics" as a permitted use in the General Commercial (GC) Zone contained in By -law 97 -95, as amended. Currently, "Medical Clinics" are only permitted in the Local Commercial (LC) Zone. On June 22, 2011, a Public Meeting was held and no comments or objections were received or presented at the Public Meeting. ANALYSIS: In order to consider the proposed amendment to the Township's Zoning By -law, a statutory Public Meeting under the provisions of Section 34 of the Planning Act is required to be held. As the proposed amendment apply to adding one additional permitted use (Medical Clinics) to the General Commercial (GC) Zone, the Planning Act permits a general advertisement in the local newspapers in lieu of a general direct mailing to all affected owners (as well as those within 120 metres). Notice of the Public Meeting was advertised in the Orillia, Barrie, and Midland newspapers on June 2, 2011 and was also posted on the Township's website. Zoning Amendment Application proposes to add Medical Clinics as an additional use in the General Commercial (GC) Zone of By -law 97 -95, as amended. Currently, medical clinics are only permitted in the Local Commercial (LC) Zone. Most Local Commercial zoned properties are located in the Township's settlement areas, whereas most of the General Commercial DEVELOPMENT SERVICES August 17, 2011 Report No. DS2011 -034 Page 1 of 6 Page 126 of 380 101) - Report No. DS2011 -34, Andria Leigh, Director of Devel... zoned lands are located along Highways 11 and 12. The General Commercial zoned lands would provide a broader range of properties and locations in Oro - Medonte for any future medical clinics. The General Commercial lands would provide easier access to a greater number of citizens travelling along the two highways. The increased number of lands zoned to permit medical clinics will provide a greater likelihood that a future practitioner would find lands suitable and available for the operation of a medical clinic within the Township of Oro - Medonte. FINANCIAL: Not applicable. POLICIES /LEGISLATION: Township of Oro - Medonte Official Plan: The proposed general zoning amendment would be applicable to properties within the General Commercial (GC) Zone. Properties within this zone classification would typically be designated "Commercial" and "Rural Settlement Areas ". Permitted uses on lands designated "Commercial" are those uses which are primarily oriented to vehicular traffic using Highways 11 and 12. Such uses may include... retail stores, personal service shops, financial service establishments. A medical clinic would be a similar use taking advantage of the Highway access and exposure providing ease of access and travel to Oro - Medonte residents. Small scale commercial uses that serve the needs of the settlement area and the surrounding rural area are permitted uses within the "Rural Settlement Area" designation. A medical clinic would be a permitted use in this designation. Further, a medical clinic is a listed permitted use in the "Oro Centre Commercial" designation. On this basis, the proposed Zoning Amendment would generally conform with the Township's Official Plan. Zoninq By-law 97 -95: The proposed amendment would apply to the General Commercial (GC) Zone. The proposed amendment would add Medical Clinics as a permitted use in the General Commercial (GC) Zone listed in "Table A2 — Commercial Zones Permitted Uses ". This Zoning Amendment does not propose to change or add any other provision to By -law 97 -95, as amended. As noted above, medical clinics are presently only permitted in the Local Commercial (LC) Zone. A "Medical Clinic" is defined as: "Means premises used by two or more practitioners at any one time for the medical, dental, surgical and /or therapeutic treatment of human beings, but does not include a public or private hospital." The parking standards (Medical clinic - 4 parking spaces per practitioner) and building setbacks for a General Commercial use will remain unchanged. This Zoning amendment is not proposing to rezone any new properties to a General Commercial (GC) Zone. County Official Plan In analyzing this Zoning By -law Amendment application, Township staff reviewed the County Official Plan currently in effect. The General Commercial zones would be located within the County Official Plan's "Rural" designation and identified "Settlement Area" locations. The policies provide for commercial type uses which meet the needs of the travelling public in these areas and would be considered to generally conform to the policies of the County Official Plan. At the time of consideration of any Site Plan applications, consideration would be given to the policies in the County's Official Plan which assess the general design and layout of proposed DEVELOPMENT SERVICES August 17, 2011 Report No. DS2011 -034 Page 2 of 6 Page 127 of 380 101) - Report No. DS2011 -34, Andria Leigh, Director of Devel... developments. It is staff's opinion that the proposed amendment generally conforms to the policies of County Official Plan. Provincial Policv Statement The intent of the Provincial Policy Statement (PPS) is to build strong, healthy and liveable communities while at the same time promoting efficient land use and development patterns. The PPS requires municipalities to provide for an appropriate range and mix of residential, employment (including commercial, institutional and industrial uses) recreational and open space uses to meet long -term needs. The proposed zoning amendment would expand the current permitted uses in the General Commercial (GC) zone and provide greater ability and convenient access for residents to future medical clinics. The proposed amendment would provide greater opportunity and choice for future medical clinics to be established in Oro - Medonte. The proposed Amendment to the Zoning By -law would expand medical clinics as a permitted use in the General Commercial (GC) Zone which is considered to be consistent with the Provincial Policy Statement. Places to Grow The application has been reviewed with reference to the Place to Grow policies that have been in place since 2006. In Policy 2.2.9 - Rural Areas there are provisions that encourage municipalities to plan for a variety of cultural and economic opportunities to serve the needs of rural residents and area businesses. As stated above, the proposed amendment would expand the range of uses currently permitted in the General Commercial (GC) Zone and would be considered to generally conform with the Places to Grow legislation. CONSULTATIONS: Public meeting June 22, 2011 ATTACHMENTS: Attachment 1: Location of General Commercial (GC) Zoned Lands Attachment 2: Proposed Zoning By -law CONCLUSION: The Zoning Amendment application proposes a general amendment to the Township's Zoning By -law that would add Medical Clinics to the list of Permitted uses in the General Commercial Zone. This general amendment does not propose to rezone any new lands General Commercial. This amendment will increase the availability and choices for future medical clinics to locate and open a business in the Township of Oro- Medonte. The proposed Zoning By -law Amendment conforms to the general intent of the Official Plan and the provisions of the Zoning By -law. On this basis, it is recommended that Zoning By -law Amendment Application 2011 - ZBA-04 be approved and adopted by Council. The Zoning By -law Amendment is attached for the Council's reference. DEVELOPMENT SERVICES August 17, 2011 Report No. DS2011 -034 Page 3 of 6 Page 128 of 380 101) - Report No. DS2011 -34, Andria Leigh, Director of Devel... Respectfully submitted: Glenn White, MCIP, RPP Manager of Planning Services Reviewed by: -AIL -1Y1 Andria Leigh, MCIP, RPP Director of Development Services SMT Approval / Comments: I C.A.O. Approval / Comments: DEVELOPMENT SERVICES August 17, 2011 Report No. DS2011 -034 Page 4 of 6 Page 129 of 380 101) - Report No. DS2011 -34, Andria Leigh, Director of Devel... Page 130 of 380 Attachment No. 1 s O ® z S 5l 3 I- 0 N OL Nll U I I O U �, (n oQ � r" 6 3 Il 0 U '- ^ bL Z D� c U r ' N L AM L NI N F(7-fl 9UFJNII 3NIl R� LL l 3, rT -1 baNl tr�4Nl ht Il SE7 I L NI Z NI d L � S DEVELOPMENT SERVICES August 17, 2011 Report No. DS2011 -034 Page 5 of 6 Page 130 of 380 101) - Report No. DS2011 -34, Andria Leigh, Director of Devel... Attachment #2— Zoning By -law Amendment (2011- ZBA -04) ZONING BY -LAW AMENDMENT THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY- LAW NO. 2011 -136 Being a By -law to amend By -law 97 -95 to add "Medical Clinic" as an additional use in Table A2 — Commercial Zones in the "General Commercial" Zone WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered to pass By -laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13; AND WHEREAS Council deems it appropriate to add Medical Clinics as an additional permitted use in the General Commercial (GC) Zone and the passage of such a by -law will conform with the Official Plan; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. That By -law 97 -95, as amended is hereby further amended as follows: (i) THAT "Table A2 — Commercial Zones Permitted Uses" is hereby amended by adding "Medical Clinic" as a permitted use in the General Commercial (GC) Zone. 2. This By -law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF AUGUST, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin DEVELOPMENT SERVICES Report No. DS2011 -034 ist 17, 2011 Page 6 of 6 Page 131 of 380 10m) - Memorandum correspondence dated August 17, 2011 from ... MEMORANDUM To: Council Proud Heritage, Exciting Future From: Andria Leigh, Director of R.M. File #: Development Services Date: August 17, 2011 Roll #: 010 - 007 -05100 Subject: Request for waiving of Site Plan Security Deposit — 2034 Ridge Road West In February 2010, Council received a request to waive the Site Plan Application fees for the above noted property. At the meeting of February 24, 2010 Council endorsed the following resolution: Motion No. C100224 -12 Moved by Evans, Seconded by Crawford Be it resolved that 1. The correspondence from Rae Pfrimmer dated February 22, 2010 re: Request to waive Site Plan Fees, 2034 Ridge Road West, Shanty Bay, be received. 2. That the request to Waive the Site Plan Fee in the amount of $ 1250.00 be denied. 3. And further that the applicant be advised of Council's decision. Defeated. On this basis, the Site Plan application fee of $ 1250.00 ($ 250 application fee (non - refundable) and $ 1000.00 deposit (refundable)) was not submitted with the Site Plan application for the property. Staff have been working with the applicant in regards to the necessary revisions to the site plan drawing and the drafting of the Site Plan Agreement which is required to be adopted by Council and registered on title. Section 5 of the agreement and Schedule D (draft agreement attached), both note the requirement for securities to be provided to the municipality to ensure the faithful performance of the obligations of the Owner arising under the agreement including but not limited to the construction of said works and services. The amount for agreements similar to Mr. Pfrimmer's have been established at $ 1000 consistent with the refundable deposit received with the application submission. This amount was included in the draft agreement provided to Mr. Pfrimmer for his review. Mr. Pfrimmer has requested that the requirement for securities to be provided to the Township as part of his Site Plan Agreement be waived. In his request he states "due to the lack of works required for this agreement, I would ask that this fee be waived." As stated above, the securities required by the Township are not only for the completion of works but for the faithful performance of the obligations of the Owner. Securities held by the Township provide Page 132 of 380 10m) - Memorandum correspondence dated August 17, 2011 from ... the municipality the ability to ensure compliance with the agreement prior to the release of the securities. On this basis, it is recommended that this memo be received and that Mr. Pfrimmer be advised to provide the securities in the amount of $ 1000.00 associated with his site plan agreement. Respectfully submitted, Andria Leigh, MCIP, RPP Director of Development Services -2- Page 133 of 380 10m) - Memorandum correspondence dated August 17, 2011 from ... APPENDIX "A" SITE PLAN AGREEMENT - between - DONALD RAE PFRIMMER and LINDA MARY PFRIMMER - and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE DESCRIPTION OF LANDS Part Lot 35 Plan 628, and Part Lot 14, Plan 104, Plan 51 R- 37714, Part 2 (Former Township of Oro) 2034 Ridge Road West PIN 5855 -20146 Page 134 of 380 10m) - Memorandum correspondence dated August 17, 2011 from ... Page 135 of 380 Roll# 4346 -010- 007 -05100 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE September * *, 2011 By -Law No. 2011 - THE TOWNSHIP OF ORO- MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co- operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless 2 Page 135 of 380 10m) - Memorandum correspondence dated August 17, 2011 from ... SCHEDULES Page 136 of 380 10m) - Memorandum correspondence dated August 17, 2011 from ... SITE PLAN CONTROL AGREEMENT This Agreement made, in triplicate, this m day of September 2011, in accordance with Section 41 of the Planning Act. BETWEEN: DONALD RAE PFRIMMER and LINDA MARY PFRIMMER Hereinafter called the "Owner'" PARTY OF THE FIRST PART -and- WHEREAS the Owner has applied to the Township of Oro - Medonte to construct a 70.6 square metre (760 square foot) detached structure on a commercial property for storage purposes on lands described in Schedule "A ", attached hereto; AND WHEREAS the Township has enacted a By -law to provide for the designation of the lands as subject to "Site Plan Control "; Page 137 of 380 10m) - Memorandum correspondence dated August 17, 2011 from ... AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B "; NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: Page 138 of 380 10m) - Memorandum correspondence dated August 17, 2011 from ... 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A ", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. C) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain'all necessary permits and approvals from the Township and from all Ministries andAgencies, including, but not limited to, the County of Simcoe. e) The Owner shall, prior to the execution of his Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement; by which the Owner is obligated in any way, shall be deemed to include the ,words 'at.the expense of the Owner", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be N /A. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual' costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers /Deeds, Discharges and Easements, or other documents required by Schedule "C ", as well as certification from the Owner's solicitor that the Transfer /Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner shall have delivered to the County of Simcoe, all Transfers /Deeds, Discharges and Easements, or other documents required by Schedule "C ", as well as certification from the Owner's solicitor that the Transfer /Deeds and Easements shall provide the County with good title, free and clear from all encumbrances. Page 139 of 380 10m) - Memorandum correspondence dated August 17, 2011 from ... i) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township /Ministry of the Environment, if applicable. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By -law to permit the construction of a 70.6 square metre (760 square foot) detached structure on a commercial property for storage purposes as described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By -laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B ", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a) Site Plan The use and development of the subject Iands shall be in accordance with and as set out on the Site Plan drawing dated August 5, 2011, attached hereto as Schedule "B ". Only the buildings and structures as identified on Schedule "B" shall be permitted on site, all portable or temporary shelters are required to be located withinthe storage area identified in the Site Plan drawing dated August 5, 2011. b) Lighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and /or roadway, not to cause interference in any way. C) Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By -law No. 97 -95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule `B" attached. The Owner agrees to obtain all necessary approvals from the Township of Oro - Medonte. d) Outside Storage Page 140 of 380 10m) - Memorandum correspondence dated August 17, 2011 from ... No outside storage of any materials or supplies shall be permitted between any buildings on the premises and any street, unless specifically identified on Schedule "B„ e) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D'? to this Agreement (the "said Work"), the following securities: a) Cash in the amount of one hundred percent (100 %) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) An irrevocable Letter of Credit from a chartered bank, issued in accordance with the requirements of Schedule "E ", with an automatic renewal clause in the amount of one hundred percent (100 %) of the estimated costs of the said works, and as approved by the Township Engineer. The Letter of Credit shall be for a minimum guaranteed period of one (1) year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty (30) days prior to expiration. c) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. Page 141 of 380 10m) - Memorandum correspondence dated August 17, 2011 from ... d) Any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Letter of Credit was submitted' have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty -one (21) day's notice, its intent to draw down on the<security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 427 of the Municipal Act, 2001, S.O.2001, c. 25, as amended. 7. CO- OPERATION The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A ", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABILITY OF CLAUSES Page 142 of 380 10m) - Memorandum correspondence dated August 17, 2011 from ... Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. io Page 143 of 380 10m) - Memorandum correspondence dated August 17, 2011 from ... 10. SAVE HARMLESS The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub - contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub - contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized In that behalf. SIGNED, SEALED AND DELIVERED ) 11 ), Donald Rae Pfrimmer Owner } Linda Mary Pfrimmer Owner The Corporation of the Township of Oro - Medonte per: H.S. Hughes, Mayor J. Douglas Irwin, Clerk Page 144 of 380 10m) - Memorandum correspondence dated August 17, 2011 from ... SCHEDULE "A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and Donald Rae Pfrimmer and Linda Mary Pfrimmer. LEGAL DESCRIPTION OF LANDS 2034 Ridge Road West Part Lot 35 Plan 628, and Part Lot 14, Plan 104, Plan 51 R- 37714, Part 2 (Former Township of Oro) TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE PIN 5855 -20146 Roll# 4346- 010 - 007 -05100 ]2 Page 145 of 380 10m) - Memorandum correspondence dated August 17, 2011 from ... NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and Donald Rae Pfrimmer and Linda Mary Pfrimmer. SITE PLAN Site Plan Drawing revision date August 5, 2011 is not in a registerable form and is available from the Township of Oro - Medonte. 13 Page 146 of 380 10m) - Memorandum correspondence dated August 17, 2011 from ... SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and Donald Rae Pfrimmer and Linda Mary Pfrimmer. DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township. The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 LANDS TO BE CONVEYED TO THE COUNTY OF SIMCOE Part Lot 35 Plan 628, and Part Lot 14, Plan 104, Plan 51 R- 37714, Part 2, prepared by C.T. Strongman Surveying Ltd. dated September 8, 2010 3.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP N/A 15 Page 147 of 380 10m) - Memorandum correspondence dated August 17, 2011 from ... SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and Donald Rae Pfrimmer and Linda Mary Pfrimmer. ITEMIZED ESTIMATE OF COST OF CONSTRUCTION 1. ITEMIZE CONSTRUCTION ESTIMATE AMOUNT N/A 2. LETTER OF CREDIT AMOUNT $ 1000.00 Security to be provided by the Owner to ensure completion of all works required under the terms of this Agreement, as noted in Section.5 herein. 17 Page 148 of 380 1 On) - Memorandum dated August 17, 2011 from Andria Leigh, D... MEMORANDUM To: Council WVf Proud Heritage, ,�► ,f, f Future From: Andria Leigh, Director of Development R.M. File #: Services Date: August 17, 2011 Roll #: Subject: Status Update — Growth Plan Amendment 1 — Provincial Development Facilitator scoped consultations On January 27, 2011 the Township submitted correspondence to Minister Chiarelli in regards to the Township position on Proposed Amendment 1 to the Growth Plan (Attachment #1). Given the scope of communications received by the Minister during their initial consultation on Amendment 1 and as requested by Simcoe County and its member municipalities a Provincial Development Facilitator (PDF) was appointed to carry our additional scoped discussions with Simcoe County and its lower tier municipalities. In July 2011 the Township received further clarification from Minister Chiarelli regarding the scope of work to be carried out by Paula Dill, the PDF and the timeframe for the completion of this work (Attachment #2). The Township has had the opportunity for a one -on one meeting with Ms. Dill and her staff on July 7, 2011 to further expand on the Township's concerns with the proposed Amendment 1 as detailed in our initial submission to the Minister. In addition, the Simcoe County Planning staff and the Planning Directors from each lower tier municipality have been meeting on a regular basis to discuss ideas on ways to improve Amendment No. 1 and its implementation. The intent is provide these ideas to Ms. Dill not as recommendations from the County and its member municipalities but from a group of registered professional planners who will be the experts responsible for the implementation of Amendment 1 in whatever form the Province deems appropriate. There is no indication that the ideas put forward from the local planners, or others with whom Ms. Dill is consulting will form any basis within the final report and recommendations which she is required to provide the Minister by November 1, 2011. Once a decision regarding Amendment 1 is determined by the Province there will be a requirement for this document to be implemented into both the County of Simcoe Official Plan and the Township Official Plan during our legislated review process. On the basis that there are additional local planners meetings occurring prior to the August 17 Council meeting, additional verbal information regarding the recommendations emanating from the local planners group meetings will be provided directly to Council at the meeting. It is recommended that this memo be received for Council's information. Respectfully submitted, Andria Leigh, MCVP, RPP Director of Development Services •\ Page 149 of 380 1 On) - Memorandum dated August 17, 2011 from Andria Leigh, D... January 27, 2011 Ontario Growth Secretariat Ministry of Infrastructure 777 Bay Street, 4t" Floor, Suite 425 Toronto, ON M5G ZE5 A -4 C,k M cAj 1 -N_' Proud Heritage, Exciting Puture Hon. Bob Chiarelli Minister of Infrastructure 51" Floor, Mowat Block 900 Bay St Toronto, ON M7A 2E1 RE: Proposed Amendment No. 1 to the Growth Plan for the Great Golden Horseshoe, 2006 Dear Minister Chiarelli: In reference to the Growth Plan for the Greater Golden Horseshoe, 2006 and the Proposed Amendment 1, October 2010, the Township of Oro - Medonte respectfully submits the following for your consideration: At the January 26, 2011 meeting, Council endorsed a staff report that detailed the Township's numerous concerns with the proposed Amendment No. 1 to the Growth Plan. A copy of the Township's Staff Report . DS 2011 -001 is attached to this submission, On December 14; 2010, the Township submitted a request to the Minister to extend the consultation period in order to provide adequate time for the Township to assess and respond to the proposed Amendment 1; to date our request for such an extension has not been acknowledged. The Township does acknowledge the series of technical briefing sessions conducted by the Province; however these. provided limited information and left many with more questions than answers. Notwithstanding the Township is providing this. formal response prior to the January 31, 2011 deadline we. would strongly encourage the Minister to consider a deadline extension, thereby providing additional time for review and consultation on this significant planning document, Amendment 1 proposes new policies that will dramatically impact municipalities, including the Township of Oro- Medonte, by altering the anticipated growth rates (population and employment) identified -in the adopted County of Simcoe Official Plan. This will have a significant impact on other municipal programs /directions such as the Township Official Plan and Zoning.By -law, future servicing plans, Recreation Master Plans, Strategic Planning,_ Capital projects, Development Charges Studies and By-laws, and Long -term Budgets. The implications of the amended growth rates will have a 148 Line 7 South, Box 100 P: (705) 487 -217 Oro. Ontario LOL 2X0 F: (705) 487 -0133 www: oio- rnedonte.ca Page 150 of 380 1 On) - Memorandum dated August 17, 2011 from Andria Leigh, D... fundamental implication on long term planning within the Township and is a key consideration in the Township's submission comments. The population and employment forecasts identified in Schedule 7 should not be so restrictive and considered a maximum capacity for the Township; but should be utilized as a guide to appropriately manage growth in accordance with the strong land use planning principles that are already contained in the Planning Act, the Provincial, Policy Statement, and the County and Township Official Plans. Amendment No. 1 proposes to restrict employment growth. and opportunities within the Township, and given the current economic climate stimulating investment opportunities and job creation should be a top priority for the Province, the proposed policies should be encouraging employment growth opportunities and not "capping" them The Transition and Implementation tools will involve the Township of Oro - Medonte in a series of legal disputes in order to achieve the altered growth allocations through the down designation, phasing of existing approvals, and the identification of Interim Settlement Boundaries. Given the fundamental shift in the principles established for approvals and long term planning, the Township anticipates that significant legal disputes could arise as a result of decisions to un- designate or phase developments to achieve the allocation targets provided by the Province. The policies required to be established in order to conform with Amendment 1 will restrict not only residential but employment growth in the Township. The restrictions regarding both the Population and Employment allocations will hinder the Township's ability to encourage growth that supports the Provincial planning policies and will limit the Township's ability to provide appropriate employment opportunities within its geographic boundaries. We would request the Province to maintain the allocation for Oro - Medonte identified in the adopted County of Simcoe Plan at 28,100 (population) and 6,200 (employment). The Township would further recommend the appointment of a Hearing Officer to deal with the many significant issues with proposed Amendment No. 1 and its long term implications for the growth and sustainable development of the County as a whole. The Township of Oro- Medonte would respectfully request the Minister to provide serious consideration to the Township of Oro- Medonte's comments and input on Proposed Amendment 1 to the Growth Plan for the Greater Golden Horseshoe, 2006 and consider making the additional revisions recommended by the Township. The proposed policies of Amendment No. 1 will have a significant negative impact on the Township from a financial, legal, and sustainability perspective. The Province is therefore requested to consider financial assistance to the municipalities in order to offset the additional costs that will be required to be incurred as a direct result of the Province's decisions regarding Amendment No.1 Page 151 of 380 1 On) - Memorandum dated August 17, 2011 from Andria Leigh, D... On behalf of the Township and its residents and business, I would like to thank you in advance for your consideration of our submission. Should you have any further questions or require supplementary information, please do not hesitate to contact the undersigned at 705 - 487 -2171. Sincerely, &O� IV; Mayor H.S. Hughes cc Members of Council G. Dunlop, MPP Simcoe North C. Patterson, Warden, County of Simcoe M. Aiken, County of Simcoe B. MacKell, County of Simcoe MPP Garfield Dunlop Page 152 of 380 1 On) - Memorandum dated August 17, 2011 from Andria Leigh, D... REPORT j Proud g. Exciting Future RECOMMENDATION(S): It is recommended: 1. THAT Report No. DS 2011 -001 be received and adopted; and 2. THAT a response be submitted under the Mayor's signature including Report DS2011 -001 being the Township's formal response on the Proposed Amendment No. 1 to the Growth Plan for the Greater Golden Horseshoe, 2006 to the Minister of.lnfrastructure; and 3. That the County of Simcoe be provided a copy of the Township's submission. :, rO w On October 28, 2010 the Minister of Infrastructure, Honorable Bob Chiarelli, released the proposed Amendment 1 to the Growth Plan for the Greater Golden Horseshoe, 2006 which includes an amendment.and implementation tools for the Simcoe Sub -Area. The Minister provided a consultation period for the submission of comments on the Proposed GPA 1 with a deadline of January 31, 2011. The Province's required EBR posting of the proposed Amendment also notes that comments should be posted no later than January 31, 2011. The Growth Plan for the Greater Golden Horseshoe, 2006 came into effect on June 16, 2006 and was intended to provide the policy framework to implement the P'rovince's vision for stronger managed growth to 2031 and to recognize the realties facing cities and smaller communities which cannot be influenced by government. The Plan was intended to guide decisions on a range. of matters including: transportation, infrastructure, land use planning, built form and housing, natural heritage and resource protection. The Plan was prepared in order to build on other key government initiatives such as the Provincial Policy Statement. Schedule of the Growth Plan provided the population and employment forecasts for the County of Simcoe. Page 153 of 380 1 On) - Memorandum dated August 17, 2011 from Andria Leigh, D... In June 2009, the Province released the Simcoe Area: A Strategic Vision for Growth paper that established a vision for sustainable growth in the Simcoe sub -area to: manage growth, boost job creation, improve quality of life, and curb urban sprawl and protect.the natural environment and agricultural lands. At the same time this paper was released the Labe Simcoe Protection Plan and the Barrie- Innisf it boundary act were also released by the Province. The Strategic Vision paper indicated the intent of the Province to prepare a proposed amendment to the Growth Plan. The Strategic Vision paper identified six next steps necessary to guide growth and development in the Simcoe sub -area as follows: a. Resolution of the Barrie- Innisfil boundary issue through introduction of legislation to adjust the municipal boundary (completed); b. Finalization and implementation of the Lake Simcoe Protection Plan (completed); c. Preparation of a Proposed Amendment to the Growth Plan, for the Simcoe Sub -area (Amendment subject to this report); d. Municipal adoption of official plan amendments that conform with the Growth Plan. e. Undertaking a Simcoe area infrastructure plan, including a strategy for water and wastewater in the Simcoe area that includes mechanisms for coordinating service delivery. f. Undertaking an area transportation study that conforms with the Growth Plan. Proposed Amendment 1 was released on October 28, 2010 by the Province which builds on. the Strategic Vision paper and the consultation input that was received by the Province and focuses on four key areas for ensuring long -term sustainable growth in the Simcoe sub -areas by: • Identifying urban nodes that are the focus of growth and intensification to help curb sprawl; • Providing population and employment growth forecasts for all communities in the Simcoe area to ensure that growth is focused where it can best be accommodated; • Requiring the communities to assess the land they need to meet their forecasted growth by 2031, and manage the supply of lands available for development; and • Identifying focused, strategic industrial employment area along Highway 400 to support job creation, manufacturing, and industrial activities and economic employment districts that can support local employment A series of actions will be required in order to implement the Amendment including: detailed policies regarding strategic industrial employment areas/economic employment districts, proposed alternative intensification and density targets, potential transition provisions, timeframe for municipalities to bring their official plans into conformity with the Amendment. On December 14, 2010 the Township submitted a request to the Minister to extend the consultation period in order to provide adequate. time for the Township to adequately assess and respond to the proposed Amendment 1; on the basis of the municipal elections held on. October 25, the long transition period for the newly elected Council, and the necessity to bring up to speed new Council members on these complex planning policies and their potential long term implications. To date our request, for such an extension has not received favorable response from the Minister and therefore this report addresses the Township's proposed response on Amendment 1. to ensure initial comments . are submitted to the Minister by the established January 31, 2011 deadline. In the event that an extension is granted, the Township would reserve the right to provide'further comments on this important planning matter that will impact the future of Oro- Medonte. Report 64.6 Page 154 of 380 1 On) - Memorandum dated August 17, 2011 from Andria Leigh, D... Amendment 1 proposes new policies that will dramatically impact municipalities by altering the anticipated growth rates and further will impact other municipal programs /directions such as the Township Official Plan and Zoning By -law, future servicing plans, Recreation Master Plans, Strategic Planning, Capital projects, Development Charges Studies and By -laws, and Long -term Budgets. The implications of the amended growth rates will have a fundamental implication on long term planning within the Township and is a key consideration in the Township's submission comments. Amendment 1 provides the most significant documentation by the Province in local planning in the past two decades and as currently drafted would have significant implications on planning in not only the Township but the County of Simcoe as a whole. The Amendment also proposes through the transition and implementation tools to potentially involve the Township in a series of legal disputes in order to achieve the altered growth allocations through the clown designation or phasing of previous approvals, In addition the amendment proposes the potential phasing of subdivisions which have completed their approval process and been registered. Given the fundamental shift in the principles established for approvals and long term planning, it is anticipated that significant legal disputes could arise as a result of decisions to un- designate or phase developments to achieve the allocation targets provided by the Province. The policies required to be established in order to conform with Amendment 1 will restrict not only residential but employment growth in the Township. ANALYSIS: Township staff attended a series of the technical briefing sessions conducted by the Province, and also participated in meetings with the County of Simcoe planning staff and each of the local municipalities planning staff in order to collectively discuss the proposed Amendment and the potential implementation concerns. Detailed further in the analysis are the Township's specific comments/ concerns with the proposed Amendment; however it should be noted that a number of these would be consistent comments /concerns from the County of Simcoe and its member municipalities. While it is recognized that overall Proposed Amendment 1 document does provide for good planning policy; there are a series of issues that are discussed in further detail below which the Township would request the Province to provide further consideration and /or amendment to as noted: 1. Interim Settlement Area Boundaries (IISAB) The proposed Amendment introduces the concept of Interim Settlement Area Boundaries (ISABs). Section 6.3.3.1 of the proposed Amendment requires that the County, in consultation with the lower -tier municipalities in the County, to delineate an interim settlement boundary (ISAB) in the County Official Plan within each settlement area with Lands in excess of what is needed based on the population and employment forecasts for 2031. As noted below, the population and employment forecasts for the Township have been reduced in the proposed Amendment 1 document and therefore the Township may be in a position within our settlement areas to identify areas of lands which are unable to be developed within this planning period' until the 2011 census and allocation review noted below is completed. The requirement for the ISABs to be delineated in both the County of Simcoe ;Official Plan and the Township Official Plan would appear to be excessive and would require even for minor corrections, amendments to both the County and Township" plans, a full Municipal DEV115LOI MENTSERVICES Meetlhgi DmtesJanuary 26, 201'9...... Ropor=t; No. D$26 1.001 page S of 9 Page 155 of 380 1 On) - Memorandum dated August 17, 2011 from Andria Leigh, D... Comprehensive Review and a Provincial planning review and approval process. It is recommended that a more effective resolution would be for the County Plan to provide the policy framework for the delineation of the ISABs; and that the delineation of the ISABs be required in the Township's Official Plan which requires approval by the County of Simcoe. The revision would provide for the delineation; of ISABs to be a local decision making process between the County and the local municipality. Decisions made by the Township regarding the delineation of the ISABs could result in significant legal exposure for the Township should it be determined that specific approvals (draft plan, registered plan-, or Official Plan designations) which have been the basis for a developer proceeding are now identified in the portion of the settlement area scheduled for future planning and development. It is therefore recommended that the Province consider decisions made regarding the ISABs to be non- appealable to the OMB, consistent with the expansion of settlement area boundaries. 2. Population and Employment Allocations The Growth Plan for the Greater Golden Horseshoe, 2006 provides the distribution of population and employment for the County of Simcoe (as a whole) in Schedule 3. Proposed Amendment 1 provides the distribution of population and employment for the County of Simcoe (divided by municipality) in Schedule 7. The County of Simcoe, with the assistance of Hemson Consulting, completed a growth Management Study in May 2008 which identified population and employment allocations for each local municipality that were incorporated into the adopted County Official Plan in November 2008. The population allocation identified for Oro - Medonte was 28,100 and the employment allocation was 6,200. In both the Strategic Vision paper and proposed Amendment 1, the Township's population allocation went down from 28,100 identified in the adopted County of Simcoe Officiall Plan to 27,000 and the employment allocation was reduced from 6,200 to 6,000. The Township recognizes that the population and employment allocations are intended to be reviewed every five years in accordance with Section 2.2.1.2 of the Growth Plan and may be revised. However the current allocations provide for population and employment for a planning horizon to 2031; and necessitate the Township reviewing current and proposed designations, drafiplans approvals, and registered plans'tQ determine how the identified allocations can be achieved. In order to convert this decrease in population of 1100 persons using the population per household being 2.5, the decreased population translates into a decrease of 440 dwellings of the planning period. The 2006 census identifies a population for Oro - Medonte of 20;800 which translates into 8320 dwellings; the proposed Amendment identifies a population allocation of 27,000 in 2031 which translates Into 10,600 dwellings. Over the planning period from 2006 -2031 a total of 2480 dwellings is allocated to Oro- Medonte or an average of 99 dwellings per year. In reviewing our building permit records from 2006 -2010 the Township has averaged 63 dwellings per year. These allocations as identified In Schedule 7 of proposed Amendment 1 are required to be reviewed and. updated every five years. These allocations for the entire County of Simcoe are also identified in Schedule: 3 of the Places to Grow Growth Plan and collectively required to be reviewed and updated every five years. It is recommended that the review and update of Schedule 7 of Amendment 1 and Schedule 3 to the Growth Plan occur on the same timetable through consultation with the County of Spmcpe and its member municipallities. 'Report No. DSO 2011401: Page 156 of 380 1 On) - Memorandum dated August 17, 2011 from Andria Leigh, D... With the proposed reduction in population allocation proposed by Amendment 1; the Township is required to review all current Official Plan designations, draft approved & registered plans of subdivision and determine based on all data where and how the proposed allocation can be achieved. As discussed further in this report, the Province provides some implementation tools for municipalities to utilize in order'to achieve the population allocation of 27,000; however as Council should be advised of the potential legal ramifications of phasing planning approvals or un- designating lands. The County of Simcoe had retained Hemson Consulting to assist with the preparation of a land budget for the County which included a breakdown by municipality of the units under application (registered and draft approved), proposed or pending developments, unit potential on designated greenfield lands with no application, and a total residential unit potential. Upon review of these numbers the total residential unit capacity for the Township is 3187: An additional 376 units would be required to be included for the units completed from 2006 -2010, for a total unit capacity of 3563. The Township's current existing dwelling units (2006) was 8320 and with the unit potential a total of 11883 dwelling units could be completed by the end of the planning period in 2031. This would equate to a population of 27,212. To achieve the Province's population allocation of 27,200 a total of 11,790 dwelling units is available. On this basis the difference between the 11883 (Township potential) and the 11790 (Province allocation) is 93 dwelling units. On the basis of the above, an additional 93 dwelling units (approximately) will be required to be identified to be phased and reviewed further at the end of the planning period in 2031, or pending revised allocation at the time of the 5 year reviews by the Province. This will be necessary in order to achieve the population allocations identified'by the proposed Amendment The approval of the take Simcoe Protection Plan and its potential implications on development within this watershed would require the Township during its Official Plan conformity exercise to assess the continued potential to encourage major development (Secondary plans) within this watershed. To date in the Hawkestone settlement area there has been a lack of interest to initiate the required Secondary Plan and no applications for development have been submitted to the Township. It is therefore recommended to Council that the required reduction in allocation for the Township could be achieved by reconsidering the potential for development in the Hawkestone settlement area. The Township will be required to complete a comprehensive growth review of all the settlement areas to assess unit potential, identify interim settlement area boundaries, and ensure conformity with Provincial and County plans. In addition, the Township has received correspondence indicating an interest for additional development on Lands already designated in the Oro Station. settlement area, the former Edgar Occupational Centre lands, additional lands already designated in the Warminster settlement area; and potential expansion within the Guthrie settlement area. Given the current constraints on population allocation, each of these will be required to be assessed further during the comprehensive Official Plan review to be initiated! in 2011. As noted in the work completed by Hemson Consulting in regards to the County Official Plan, a unit potential for designated greenfield lands (lands not developed within a settlement boundary) has already been included in the allocation. During the Offidai Plan review the 'Township will be required to review the final allocation reduction 'that can be achieved by phasing and or un- designating lands within the Hawkestone settlement area. Report, No. ®S Page 157 of 380 1 On) - Memorandum dated August 17, 2011 from Andria Leigh, D Oro-Medonte due to its proximity to the GTA, its geographic location next to Lake Simcoe and Bass Lake, its recreational amenities which continue to bring visitors and new residents, has a seasonal population and seasonal dwelling units of approximately 10-15%. The seasonal development allocation has not been recognized or removed from the population allocations discussed above, further clarification by the Province on this matter is required. It is the Township's understanding that the Province has initiated a review of the forecasts contained within Schedule 3 of the Growth Plan; amendments to the forecasts contained in Schedule 3 will necessitate amendments to Schedule 7 of proposed Amendment 1. 3. Seasonal Population The population allocations identified in Schedule 7 of proposed Amendment I do not include seasonal population and therefore additional clarification from the Province is requested in this regard., The Township of Oro-Medonte currently has a seasonal population location both along Lake Simcoe and Bass Lake, and also associated with the Skyline — Horseshoe Valley settlement area related to recreational development. The Township currently contains 8382 dwelling of which it is estimated that 1104, or 13% of the dwellings are occupied on a seasonal basis. Through the County of Simcoe Growth Management process, the residential unit potential does not reflect the developments which would be of a seasonal nature and should therefore not be included in the growth planning allocations to 2031. 4. Local Official Plan Conformity The proposed Amendment 1 states that the Minister "will consider setting an alternative date of less than 3 years for the Official Plan for the County, City of Barrie, City of OrIllia and lower tier municipalities to be brought into conformity with the Amendment." The Township would request that separate dates be established for the County of Simcoe and the lower tier municipalities given that the decisions regarding the County Official Plan are required be-fore the lower tier municipalities can complete their conformity exercise. Currently the Township is awaiting a decision regarding the County of Simcoe Official Plan by the Ontario Municipal Board in order to proceed with the completion of a conformity exercise for the Township's Official Plan. Significant time and staff resources are required to bring the Township Official Plan into conformity with the Growth Plan and with the County of Simcoe Official Plan (not yet approved since adoption in 2008). Establishing a defined time period for local Officiall Plans to be brought into conformity following the County of Simcoe Official' Plan coming into effect should provide the Province with the necessary level of certainty for the planning regime in the County of Simcoe. It is therefore the Township's request that the. Minister consider a policy that requires that local Official Plans be brought into conformity with proposed Amendment 1 within one year of the County of Simcoe Official Plan coming into effect. S. Transition matters 0 Reg 311106 To date, the transition regulations have not been released for any comments during the proposed Amendment 1consultation period. Any transition regulation -for Proposed Amendment 11 could have sign,ifIcAn't Implications on "in process" applications, and therefore the Township would.requost that -a draft of the regulatl6ri'thould be provided for review and ,comment prior to it -coming Into effect DEV15LOPMENT'SERV16_15S meeting Date Jahuary 26,2011 Report N06 Ds, 2011.00'1 Page, 6 of 1 Page 158 of 380 10n) - Memorandum dated August 17, 2011 from Andria Leigh, D... Policies 6.4.2 and 6.4.3 provide the policy framework for consultation. between the province, County, and Township to determine the location, permitted uses, lot sizes, and any additional policies and definitions to be applied to the Lake Simcoe Regional Airport Economic employment district. The proposed boundary is identified on Figure 3 of the proposed Amendment and reflects the boundaries contained currently within the Township's Official Plan. Within the Implementation section the permitted uses identified for the Lake Simcoe Regional Airport economic employment district are limited to airport facilities and accessory uses, airport - related manufacturing, assembly, maintenance, processing, warehousing, fabrication, storage and warehousing, research establishments, wholesaling establishments, and office uses. Major retail and residential uses are not permitted." On the basis of more recent discussions we would request the (Province to add airport related training, facility as an additional permitted use which would be consistent with the Township's Official Plan. 7. Implementation — Legal and financial implications, OMB appeals The Implementation Section of Proposed Amendment 1 is not intended to form part of the text of any amendment to the Growth Plan; however the section does establish other actions necessary to implement Amendment 1, if approved.. This section includes: Proposed size, location, and other policies regarding economic employment district that may be issued by the Minister Proposed alternative density and intensification targets Possible transition. provisions that may be set out in a regulation - Proposed time frame for municipality to bring their plans into conformity Each of these matters, as it relates to the Township, has been discussed in more detail in previous sections of the report. % There are no direct financial implications at this time with the provision of the Township's review comments; however as noted throughout this report there will' be financial implications should the Amendment, as drafted, be approved by the Province. Growth planning with the delineation of settlement area boundaries and the limits of population and employment allocations will have significant irrrpacts beyond the land use planning field. Municipalities rely on population and employment allocations to assist with: capital forecasts and long -term planning, development charges studies and by -laws, master plans (Recreation, Fire). The proposed decrease in allocation to Oro - Medonte will have financial consequences for the Township. In addition, it is noted that proposed Amendment 1 will .lead to significant costs associated with delineating the Township's I8A8s and defending those decisions at the OMB. This would' be a direct cost associated with implementing a Provincial policy. ,9 Page 159 of 380 1 On) - Memorandum dated August 17, 2011 from Andria Leigh, D The Township therefore request that the Province consider a financial assistance program to offset the additional costs that have and will be incurred as a direct result of the Province's decision to become directly and intimately involved in population and employment allocations and settlement area boundary planning at the local level in the Simcoe Sub-Area. POLICIES/LEGISLATION: Provincial Policy Statement Places to Grow Growth Plan County Official Plan Planning Act CONSULTATIONS: Manager, Planning Services ATTACHMENTS: None CONCLUSION: Proposed Amendment 1 to the Growth Plan Provides a clear indication from the Province of their intent to have an active role in growth management and local land use planning decision making in the County of Simcoe for the next planning period to 2031. In addition to the proposed Amendment I document, the Province has formally advised the Township requiring notice of all decisions made by Council on planning matters for at least the next year. It is staff's request that the Province seriously consider the Township of Oro-Medonte's comments and input on Proposed Amendment 1 to the Growth Plan for the Greater Golden Horseshoe, 2006 and will consider Making the additional changes recommended. It is the opinion of staff that the requested amendments are consistent with the principles of the Growth :Plan for r t , he Greater Golden Horseshoe, the principles of smart growth, and in keeping. with the Province's program of policy led local land use planning system. It is recommended to Council, that this report and the appropriate summary letter under the Mayor's signature be submitted to the Province, being the Township's position with regard to proposed Amendment 1 to the Growth Plan for the Greater Golden Horseshoe, 2006. As noted in the background section of this report, the Township has submitted a request to the Minister to extend the consultation period in order to provide adequate time for the Township to adequately assess and respond to the proposed Amendment 1; to date no response to the Township's request has been ocknowlQdged'. D rz .-YELOPMeNT SERY]CES Meeting Date JariuJAVY, 26, 2011 Pipport flo; DS 2011 -001 Page 0 of 8; Page 160 of 380 1 On) - Memorandum dated August 17, 2011 from Andria Leigh, D... Page 161 of 380 1 On) - Memorandum dated August 17, 2011 from Andria Leigh, D... Leigh, Andria From: Suggitt, Kathy <Kathy.Suggitt @simcoe.ca> Sent: Friday, August 05, 20113:45 PM To: MacKell, Bryan; Hoppe, Bruce; Leigh, Andria; Belinda Boucher; brent spagnol; Colleen Healey; David Parks (dparks @townshipofsevern.com); Deborah McCabe; Eric Chandler (echandler @town.newtecumseth.on.ca); Geoff McKnight; jacquie tschekalin; Jim Hosick; Mara Burton; Mark Dorfman (dmark @mldpi.ca); Michael Wynia; nancy farrer; nancy tuckett; paul hodgins; Ray Kelso; Shawn Persaud; Steven Montgomery; Wes Crown Subject: Further GPA1 notes Attachments: Summary of Discussion on GPA1 -Aug 4 meeting.docx; Proposed Changes to the Growth Plan for Simcoe Area 04- 08- 11.doc; Proposed Changes to the Growth Plan for Simcoe Area 04- 08- 11.pdf Hi everyone, Those of us that were available met again yesterday to further our thinking on the GPA1 following from the meeting of July 215` with Paula Dill. My notes from yesterday's discussion are attached hoping to keep everyone in the loop. You will see that the notes mention that Wes Crown offered to draft a new /revised GPA1. He has provided a first draft to me to send out. The Word file and pdf file of that draft from Wes are attached. If you would like to review the draft and provide comments ahead of next Thursday's meeting, please do so, especially if you are unable to attend next week. Otherwise, hoping you can attend the meeting and get in on the discussion about this. Have a great weekend everyone. Thanks, Kathy Kathy Suggitt, MCIP, RPP Manager of Policy Planning County of Simcoe, Corporate Services 1110 Highway 26 Midhurst, ON LOL 1X0 Phone (705) 726 -9300 ext. 1043 Fax (705) 726 -4276 Cell (705) 715 -4111 kathy.suaa itt g s im coe.ca simcoe.ca Page 162 of 380 1 On) - Memorandum dated August 17, 2011 from Andria Leigh, D... Summary of Discussion on GPA1 —August 4, 2001 • Seems reasonable to make modifications to proposed GPA1 to provide Paula wording and rationale based on small group discussion outcomes • Similarly, suggest modifications to the County adopted OP policies • Question: what if there is not total agreement between all municipalities? Seek consensus, but if not achieved, put forward what we can for Paula to consider. We may never reach total consensus amongst all 17 municipalities. • How could the Province issue a decision on the population /employment allocation without a GPA? How have they dealt with other upper tier /single tier situations in disaggregating the Schedule 3 numbers? • There is no legal reason for a GPA1. If only dealt with by way of County OP modifications, this would force the Province to have to come to the OMB to defend and they are maybe hoping to avoid that by coming out with a GPA and thus non - appealable. • Complete Communities concept discussed — not all municipalities should be allowed to strive to have a complete community within their municipality. A definition of Complete Community is important. • The Province is looking to change the traditional bedroom community and encourage instead growth in Complete Communities with employment there as well. • The Province wants growth concentrated in nodes and settlement areas, and not dispersed • Paula is questioning the need for a GPA1; do we as planners agree with that? • If we tried to develop a position to ditch the GPA1, and modify the County OP to insert the Provincial interests that way, would County Council support it, including Schedule 7? • Transition Regulations are different between the County OP and Growth Plan • Could we get agreement on the basis of the numbers will be reviewed every 5 years? • Infrastructure commitments require increased numbers in some municipalities • Maybe the numbers need to come from the Province by way of an Amendment, and the rest is addressed through modifications to the adopted County OP • It's in everyone's best interest to get resolution to these matters sooner than later • Maybe a GPA1 is the best way to achieve some certainty, rather than waiting for the County OP to be resolved through a Board process over the next several months /years • What we need to determine is what goes into that Amendment, and push the implementation matters into the County OP • Maybe the concept of an ISAB becomes an optional tool described in the Amendment, and detailed in the County OP — we also need to deal with legacy projects, because it seems apparent the Province isn't going to do it • We should rewrite the GPA1 to suit us — don't use track changes —just rewrite it and give to Paula for consideration — with our rationale explaining our position. She's hearing from the development community they don't want a GPA1. But, if we determine that the most effective way to get some resolution and certainty is by way of a scoped Page 163 of 380 10n) - Memorandum dated August 17, 2011 from Andria Leigh, D... Amendment, then we should provide that in writing to Paula for her consideration and possible use in her report • A GPA1 should deal with the numbers and the over - designation of lands. It should describe the strong urban structure and economic districts. The 6 urban nodes and secondary nodes would be required to be reflected in the County OP. • There needs to be a hierarchy of Settlement Areas identified in the County OP, and in some cases, some current SA's may no longer be called a SA — a SA designation is reserved for more urban areas, rural SA's that currently exist, could be limited in any future growth and allowed to round out only based on private services and leave them at that • Quite a bit of conversation around the PPS policy framework around servicing and how that leaves it open for developers and municipalities to consider packaged sewage treatment plants for new growth. The Province has never given us a straight answer, and it is critical to get one at this juncture in order to finally have certainty with respect to future development potential. • A definition of a Rural SA could be tricky- if development must proceed on full services to have any growth in those areas, then maybe it's best to say they are not allowed to grow, and that's that. • The Province needs to be pushed to give a clear answer with respect to will they or will they not support any new STP's? • The County OP must identify a hierarchy of SA's. Each local municipal OP or GMS has probably identified their growth strategy. However, based on whatever the Province finally decides about the servicing piece noted above, some municipalities may have to revisit their hierarchy and growth management strategy if new STP's will not be allowed. • If the County OP contained a clear list of SA's and the hierarchy, this would take away a lot of uncertainty. • The Province gave direction a few years ago to the Simcoe County municipalities to get our act together and infrastructure funding would follow. • Should the GPA1 be more clear with respect to servicing? All municipalities have DC by- laws anticipating growth and infrastructure requirements to meet that growth. • Could the GPA1 establish a methodology for the population /employment allocations in the future? • "planning for" the population isn't the same as restricting the land requirements to meet that exact number. There must be flexibility so that a monopoly situation is not created. Infrastructure planning goes beyond a 20 year horizon. Planning by the pipe is almost as bad as planning by the numbers. • There are contradictory signals inherent in the Provincial policies (i.e. efficient use of land and efficient use of infrastructure) • Some of this uncertainty could be solved by a relatively small increase in the overall population to the County, but not likely to occur • We need clarity and to get that result ASAP — how best to achieve that? • A GPA1 could identify the Provincial interests — bare bones — and provide clarity Page 164 of 380 1 On) - Memorandum dated August 17, 2011 from Andria Leigh, D... • The message to Paula has to be clear — we think as a group of planners, that a GPA1 will help lead to clarity faster. • The Province doesn't want to have to go to the OMB to defend their plans • Wes will attempt to draft a new or modified GPA1 and have it sent out to everyone prior to next Thursday's meeting • Nancy Farrer will circulate her notes from the Provincial Interests discussion group • We will also have to give thought to the adopted County OP and what policies will eventually require modifications These are not a verbatim record or minutes of the meeting. Rather they summarize the points that were discussed and try to capture some action items. Participating in this discussion were: Bryan MacKell Kathy Suggitt Dave Parks Michael Wynia Colleen Healey Nancy Farrer Wes Crown Brent Spagnol Jacquie Tschekalin Page 165 of 380 1 On) - Memorandum dated August 17, 2011 from Andria Leigh, D... Required and Proposed Changes to the Growth Plan for the Greater Golden Horseshoe for the Simcoe Sub -Aarea • Policy 2.2.1.1 and 2.2.1.2 should be revised to add "and Schedule 7 (Simcoe Sub- area)" after the text "Schedule 3 ". • Policy 2.2.3.6 a) should be revised to add "and Schedule 7 (Simcoe Sub - area)" after the text "Schedule 3" and add "and policy 2.3" following the text "policy 5.4.2.2 ". =, • Policy 2.2.6.1 should be revised to add "and SchedAAW after the text "Schedule 3„ h. • A new Policy Section 2.3 should be added-46H e plan as fol 2.3 Simcoe Sub -area 2.3.1 Context The Simcoe Sub -area of the w 3 ty of Simcoe and the cities of Barrie and Orillia. Th _ ctiof = s metailed direction on how this Plan's c will be fieveg,_ a Sub -area. The policies in this s ire _ signifi �o rtion of growth within the Simcoe Sub - are mmun� � where ` elopment can be most effectively ser and w rowth i. ves the range of opportunities for peoplAakve meir communities, with a particular asi r an nodes - - ity of Barrie is the primary urban node in t M. -oe area. Downtown Barrie is the only urban growth centre in the rye �6ftrea. All municipies in the Simcoe Sub -area will play an important role in suring tWuture growth is planned for and managed in an effective us le manner that conforms with this Plan. Ensuring an ap -- a supply of land for employment and residential growth, and makirithe best use of existing infrastructure is also important to the prosperity of the Simcoe Sub -area. This section identifies specific employment areas that will enable municipalities in the Simcoe Sub -area to benefit from existing and future economic opportunities. By providing further direction on where growth is to occur in the Simcoe Sub -area, this Plan establishes a foundation for municipalities to align infrastructure investments with growth management, optimize the use of existing and new infrastructure, coordinate water and wastewater services, and promote green infrastructure and other innovative technologies. 1 Page 166 of 380 1 On) - Memorandum dated August 17, 2011 from Andria Leigh, D... It is recognized that population and employment growth can bring significant benefits to the Simcoe Sub -area. In order to enhance the quality of life for existing and future generations, municipalities will need to manage growth in an environmentally sustainable manner. This section also outlines a policy framework for the cities of Barrie and Orillia and the County of Simcoe to manage the existing land supply and future land needs in keeping with this Plan. A more livable, compact, complete urban structure and communities with good design and urban form will support the achievement of economic and environmental benefits. Through effective growth management, m the environmental impacts of growth anda. in the Simcoe Sub -area, while providing visitors to this area from across th(A to beyond. In addition to the other policies 4this PI shall apply to the Simcoe Sub -art the policies of this sin and the section shall prevail , 36,,_ =- 2.3.2 Urban Structure 1. The RWY ur of !!W& urban will help mitigate the many natural areas P nit the residents and r Golderifflseshoe and policies of ffflj%ection There is a conflict between of this Plan, the policies of this ictur W.the Simcoe Sub -area shall be comprised of Alliv, Barrie, Bradford, Collingwood, Orillia l ishenehe primary urban structure for the module 8 to this Plan. and infrastructure investment decisions should support Ming urban nodes of Alliston, Barrie, Bradford, i&Wd Midland - Penetanguishene as the primary 'or the Simcoe Sub -area, supported by a hierarchy of as set out on Schedule 2 to this Plan and as further fined in the Official Plan for the County of Simcoe and or the cities of Barrie and Orillia. 3. The City of Barrie is the primary urban node for the Simcoe Sub -area and the only urban node with a Urban Growth Centre and as such shall be the primary location for new population and employment growth and the priority area for investment in major regional infrastructure in the Simcoe Sub -area. Page 167 of 380 1 On) - Memorandum dated August 17, 2011 from Andria Leigh, D... 4. The urban structure for the Simcoe Sub -area shall also include four provincially significant employment areas located on the Highway 400 corridor, Highway 11 and Rama Road as shown on Schedule 8. 2.3.3 Growth Forecasts 1. Population and employment forecasts contained in Schedule 7 will be used for the planning and managing of growth in the Simcoe Sub -area. Notwithstanding policy 5.4.2.2(a), lower -tier municipalities in the County of Simcoe shall use the population and employr lforecasts contained in Schedule 7. 2. The Minister will review the forecasts c consultation with the municipalities time as the review of the forecagon undertaken and may revise t _ ecasts. 2.3.4 Managing Growth 1. The Official Plan for - ty of Simc urban structure based t7 able employment areas anderarc ffinediffl5chedule 7 in Simcoe rea at the same ned in Sche are hall clearly set out a strong nodes and strategic Jerre areas that will: a At ntify trban n--- -� and strategic employment areas as set gut on Sclule 8 to . Plan b) rchy of settlement areas, including AN ing settlemearea boundaries, that will manage and ect - ` _th in accordance with this Plan including directing the 9P ity� owth overtime to existing fully serviced settlement ar - c) re - the applicable municipalities in their official plans, to ify the urban nodes, strategic employment areas, and tlement areas and to plan for intensification areas within the urban nodes and contribute to enhancing these urban nodes as complete communities d) The County of Simcoe and the lower -tier municipalities in the County shall develop and implement, through their official plans and other supporting documents, a strategy and policies for long- term phasing of growth to manage land supply and forecasted population and employment forecasts. The strategy and policies will set out- 3 Page 168 of 380 1 On) - Memorandum dated August 17, 2011 from Andria Leigh, D... - the achievement of the intensification and density targets as identified by the Minister for the County and the lower tier municipalities - that official plan amendments, zoning by -law amendments, applications for consent to sever or plan of subdivision or condominium that would allow development of lands will not be approved until the lands are included in the appropriate phase for development and included ' ^ e settlement area - describe the appropriate tools e the phasing strategy and policy including delineate w en fi settlement area boundary, where appropl,4the use Riding by -laws in accordance with Secti of the PlanningAngrid providing for lapsing of plans__gM %division in accordance h Section 51 of the Planning RM AMP e) The County QM—uiicoe and aWtier municipality in the County may only exp Clement m oundary through a municipal comprehensiv vie She purer of consideration of a settlement area nda _ "on, __ icies 2.2.8.2 a i and W� )�) `f this PU,d--- � ap 2. Vi INEN& fiffficial plans WN the Cout of Simcoe and affected lower tier mure leties W earn deted polices for the strategic employment areas t i -ha doped as clusters of business and 1 mic ities includi ng�anufacturing, warehousing, offices and assc�d rend ancillary facilities. Policies shall include a clear frame with` --- criteria for the appropriate size, location, uses and phasing ose IM including servicing considerations, a definition of eTrjor retaees and criteria for the conversion of employment lands to n -empl V went uses through a detailed municipal comprehensive r �he purposes of this policy, major retail uses are to be con?Wd non - employment uses and shall not be permitted in the strategic employment areas. 3. Although not settlement areas, the strategic employment areas are considered designated greenfield area for the purposes of policies 2.2.7.2, 2.2.7.3, and 2.2.7.5 of this Plan. For lands within strategic employment areas the lower tier municipality can identify the natural heritage systems, features, and areas for protection. 4 Page 169 of 380 1 On) - Memorandum dated August 17, 2011 from Andria Leigh, D... • Policy 5.4.2.2 should be revised by adding "and Schedule 7 (Simcoe Sub - area)" after the text "Schedule 3 ". • Schedule 3 will need to be updated by adding a new note that forecasts for the County of Simcoe, Barrie and Orillia are shown on Schedule 7. • Anew "Schedule 7 —Distribution of Population and Employment for the Simcoe Sub -area 2001 - 2031" should be added to the Plan. • A new "Schedule 8 — Simcoe Sub -area Urban StrLMIUMbould be added to the Plan (showing the six urban nodes of Alliston 9We, Br d, Collingwood, Orillia and Midland- Penetanguishene, andtrategic Et ftcent Areas). • A new definition for "Simcoe Sub-area. ould be added to Sect ict)efinitions as follows: "Simcoe Sub -area The area comprised of the c _ Simcoe and Cities of Barrie and Orillia." 9 Page 170 of 380 1 On) - Memorandum dated August 17, 2011 from Andria Leigh, D... Required and Proposed Changes to the Growth Plan for the Greater Golden Horseshoe for the Simcoe Sub -Aarea • Policy 2.2.1.1 and 2.2.1.2 should be revised to add "and Schedule 7 (Simcoe Sub- area)" after the text "Schedule 3 ". • Policy 2.2.3.6 a) should be revised to add "and Schedule 7 (Simcoe Sub - area)" after the text "Schedule 3" and add "and policy 2.3" following the text "policy 5.4.2.2 ". • Policy 2.2.6.1 should be revised to add "and Sched after the text "Schedule 3 ". - - -= - • Anew Policy Section 2.3 should be adde a plan as fol 2.3 Simcoe Sub -area 2.3.1 Context The Simcoe Sub -area Ill-k- pRW of thety of Simcoe and the cities of Barrie and Orillia. Th ctio s m •� etailed direction on how this Plan this s dpi- W and wfa people =iv II be VMM t e Sub -area. The policies in ;signifirtion of growth within the Simcoe Sub - ft where elopment can be most effectively V growth i ` - ves the range of opportunities for i iteir communities, with a particular nodes:= , ity of Barrie is the primary urban node in :i. Downtown Barrie is the only urban growth centre in the Simcoe Sub -area will play an important role in ire growth is planned for and managed in an effective nanner that conforms with this Plan. Ensuring an ly of land for employment and residential growth, and ise of existing infrastructure is also important to the prosperity of the Simcoe Sub -area. This section identifies specific employment areas that will enable municipalities in the Simcoe Sub -area to benefit from existing and future economic opportunities. By providing further direction on where growth is to occur in the Simcoe Sub -area, this Plan establishes a foundation for municipalities to align infrastructure investments with growth management, optimize the use of existing and new infrastructure, coordinate water and wastewater services, and promote green infrastructure and other innovative technologies. Page 171 of 380 1 On) - Memorandum dated August 17, 2011 from Andria Leigh, D... It is recognized that population and employment growth can bring significant benefits to the Simcoe Sub -area. In order to enhance the quality of life for existing and future generations, municipalities will need to manage growth in an environmentally sustainable manner. This section also outlines a policy framework for the cities of Barrie and Orillia and the County of Simcoe to manage the existing land supply and future land needs in keeping with this Plan. A more livable, compact, complete urban structure and communities with good design and urban form will support the achievement of economic and environmental benefits. Through effective growth management, mu ities will help mitigate the environmental impacts of growth an the many natural areas in the Simcoe Sub -area, while providing niti -r the residents and visitors to this area from across the ter Golde hoe and beyond. N In addition to the other olicie this PI oliaes off section shall apply to the Simcoe Sub- arf?=W _ ere is a conflict between the policies of this s9gion and the be of this Plan, the policies of this section shall prevail 2.3.2 Urban Structure 1. Thep urb 2ructu the Simcoe Sub -area shall be comprised of fix urban s of Alli W, Barrie, Bradford, Collingwood, Orillia and nd -P aghLrsheneM _ _ e primary urban structure for the AW rmcoe" -_ _ - dule 8 to this Plan. 2, Gro Ian nd infrastructure investment decisions should support and rei- a th ting urban nodes of Alliston, Barrie, Bradford, - Collingwv Onlliafrd Midland- Penetanguishene as the primary settlement Mas for the Simcoe Sub -area, supported by a hierarchy of 'Efter sett lMnts as set out on Schedule 2 to this Plan and as further d defined in the Official Plan for the County of Simcoe and the° I plans for the cities of Barrie and Orillia. 3. The City of Barrie is the primary urban node for the Simcoe Sub -area and the only urban node with a Urban Growth Centre and as such shall be the primary location for new population and employment growth and the priority area for investment in major regional infrastructure in the Simcoe Sub -area. 2 Page 172 of 380 1 On) - Memorandum dated August 17, 2011 from Andria Leigh, D... 4. The urban structure for the Simcoe Sub -area shall also include four provincially significant employment areas located on the Highway 400 corridor, Highway 11 and Rama Road as shown on Schedule 8. 2.3.3 Growth Forecasts 1. Population and employment forecasts contained in Schedule 7 will be used for the planning and managing of growth in the Simcoe Sub -area. Notwithstanding policy 5.4.2.2(a), lower -tier municipalities in the County of Simcoe shall use the population and employe — forecasts contained in Schedule 7. 2. The Minister will review the forecasts caine chedule 7 in consultation with the municipalitie - he Simcoerea at the same time as the review of the foreca -stained in Schedift are undertaken and may revise t.__ precasts 2.3.4 Managing Growth I 1. The Official Plan for VM ty of Sim�hall clearly set out a strong urban structure bas able ur : `nodes and strategic employment areas and erarc lei areas that will: =ntify tfUrban n =§ and strategic employment areas as set t on ScftWule 8 to ft Plan b)rchy of settlement areas, including m demoting settlemearea boundaries, that will manage and recta th in accordance with this Plan including directing the rity ._- owth overtime to existing fully serviced settlement c) re " the applicable municipalities in their official plans, to -`- ify the urban nodes, strategic employment areas, and ® __- . ttlement areas and to plan for intensification areas within the urban nodes and contribute to enhancing these urban nodes as complete communities d) The County of Simcoe and the lower -tier municipalities in the County shall develop and implement, through their official plans and other supporting documents, a strategy and policies for long- term phasing of growth to manage land supply and forecasted population and employment forecasts. The strategy and policies will set out – 3 Page 173 of 380 2 1 On) - Memorandum dated August 17, 2011 from Andria Leigh, D... mu - the achievement of the intensification and density targets as identified by the Minister for the County and the lower tier municipalities - that official plan amendments, zoning by -law amendments, applications for consent to sever or plan of subdivision or condominium that would allow development of lands will not be approved until the lands are included in the appropriate phase for development and includedifilL settlement area - describe the appropriate tools F e the phasing strategy and policy including delineatn in settlement area boundary, where appro the use ding by -laws in accordance with Secti of the Planning Y ^ nd providing for lapsing of plans division in accordant '-h Section 51 of the Planning e) The County q mcoe and a -tier municipality in the County may only exp _ lement a "r— boundary through a municipal comprehensiv` — ie he pure of consideration of a settlement area nda won icies 2.2.8.2(a)(i) and f this P apps al plans the Cou : of Simcoe and affected lower tier lities s - swain deed polices for the strategic employment eloped as clusters of business and amities includin anufacturing, warehousing, offices and A reMand ancillary facilities. Policies shall include a clear Lwithls7WFJ criteria for the appropriate size, location, uses and r se la including servicing considerations, adefinition of ai�W es and criteria for the conversion of employment lands to L _Went uses through a detailed municipal comprehensive R�a purposes of this policy, major retail uses are to be M non - employment uses and shall not be permitted in the employment areas. 3. Although not settlement areas, the strategic employment areas are considered designated greenfield area for the purposes of policies 2.2.7.2, 2.2.7.3, and 2.2.7.5 of this Plan. For lands within strategic employment areas the lower tier municipality can identify the natural heritage systems, features, and areas for protection. 4 Page 174 of 380 1 On) - Memorandum dated August 17, 2011 from Andria Leigh, D... • Policy 5.4.2.2 should be revised by adding "and Schedule 7 (Simcoe Sub- area)" after the text "Schedule 3 ". • Schedule 3 will need to be updated by adding a new note that forecasts for the County of Simcoe, Barrie and Orillia are shown on Schedule 7. • A new "Schedule 7 — Distribution of Population and Emp Sub -area 2001 - 2031" should be added to the Plan. AE • Anew "Schedule 8—Simcoe Sub -area Urban SW-1 ' Plan (showing the six urban nodes of Alliston Br Orillia and Mid land- Penetanguishene, and trategic E • Anew definition for "Simcoe as follows: "Simcoe Sub -area The area comprised of the 5 d be added to ent for the Simcoe uld be added to the d, Collingwood, &anent Areas). efinitions coe arise Cities of Barrie and Orillia." Page 175 of 380 1 On) - Memorandum dated August 17, 2011 from Andria Leigh, D... Ministry of Infrastructure Office of the Minister 5" Floor, Mowat Block 900 Bay Street Toronto ON M7A 1C2 . Tel: 416 325 -5270 Fax: 416 325 -8860 www. o n to rio. ca /infrastructure June 30, 2011 His Worship Harry Hughes Mayor Township of Oro - Medonte 148 Line 7 South PO Box 100 Oro ON LOL 2X0 Dear Mayor Hughes: Ministere de I'Infrastructure Bureau du ministre 5' etage, edifice Mowat 900, rue Bay Toronto (Ontario) M7A 1 C2 Tel.: 416 325 -5270 Telec : 416 325 -8860 www.o ntario. ca /infrastructure Ai i'It.N Z RTEMM Am= Ontario M011826MC- 2011 -63 RECEI JUL 11 2011 C F0t?4AEDOINTE T;;d ^JNSHIP As you know, I have directed the Provincial Development Facilitator (PDF), Paula Dill, to carry out additional, scoped consultations with Simcoe County and its lower -tier municipalities on Proposed Amendment 1 (2010) to the Growth Plan for the Greater Golden Horseshoe, 2006. At this time, I wish to provide you with an update and further clarifications regarding her work. The PDF has begun discussions with municipalities and will be providing me with recommendations by November 1, 2011. 1 appreciate that growth and development in the Simcoe area is a very complex matter and have enlisted the PDF to ensure that these consultations follow a focused, streamlined process. As you know, this process is designed to focus on the following key issues: • the distribution of growth forecasts among the lower -tier municipalities in Simcoe County • approaches to appropriately manage the supply of land designated for urban development in the County • appropriate targets for intensification and greenfield density for the lower -tier municipalities in the County. I have attached the PDF's Terms of Reference for your convenience. Should you have any further questions, or comments about the consultation or the consultation process, please feel free to contact David Black in my office at 416- 212 -6050. I would like to thank you again for your input and comments to date. Our government is committed to working collaboratively with our municipal government partners in the Simcoe area to ensure that local families enjoy strong communities and economic growth for years to come. Sincerely, Bob Chiarelli Minister Enclosure c: Robin Dunn, CAO Andria Leigh, Director of Development Services Doug Irwin, Clerk Page 176 of 380 1 On) - Memorandum dated August 17, 2011 from Andria Leigh, D... Terms of Reference for the Provincial Development Facilitator Review of portions of Proposed Amendment 1 (2010) tot the Growth Ian for the Greater Golden Horseshoe, The Ministry of Infrastructure has been reviewing and considering the wide range of comments received during the consultation period on Proposed Amendment 1. Based on this diverse feedback on a number of complex policy issues the Minister is seeking additional input regarding municipal concerns.. Therefore, the Minister of Infrastructure directs the Office of the Provincial Development Facilitator to work with Simcoe County and its lower -tier municipalities on issues outlined below. The discussions will be predicated on the following: • Any recommendations will conform to the Growth Plan for the Greater Golden Horseshoe, 2006. • The total population and employment forecasts to 2031 of 667,000 people and 254,000 jobs for Simcoe, Barrie and Orillia in Schedule 3 of the Growth Plan for the Greater Golden Horseshoe, 2006 along with the population and employment forecasts for the single -tier cities of Barrie and Orillia as set out in Schedule 7 of Proposed Amendment 1, will remain unchanged. • The recommendations may include unique approaches in different areas of the County, recognizing the unique characteristics of the municipalities in Simcoe The Minister of Infrastructure directs the Office of the Provincial Development Facilitator will work with Simcoe County and its lower -tier municipalities to assist them in determining recommendations regarding: 1. The allocation of the population and employment forecasts for the lower- tiers. 2. Approaches to managing the oversupply of land available for growth as determined in accordance with policy 6.3.2 of Proposed Amendment 1 (2010) to the Growth Plan for the Greater Golden Horseshoe, 2006 3. Alternative intensification targets and designated greenfield area density targets for each lower -tier municipality within the County of Simcoe that reflect the character of the communities, while ensuring the creation of more compact, mixed -use communities. The Provincial Development Facilitator will report back her recommendations to the Minister by November 1, 2011. Page 177 of 380 10o) - Andria Leigh, Director of Development Services, re: C... COUNTY OF SIMCOE ITEM FOR: CORPORATE SERVICES COMMITTEE SECTION: Forestry ITEM NO. CS 11- 130 MEETING DATE: August 10, 2011 SUBJECT: Request for Special Permit to Forest Conservation By -law No. 5635 RECOMMENDATION: THAT the request for a Special Permit to Forest Conservation By -Law No. 5635 to clear approximately 6.6 acres (2.7 hectares) of trees, located at Part Lot 7 Concession 3 in Oro - Medonte Township, be granted to Allan Storey as outlined in Item CS 11- 130. BACKGROUND: An application has been received for a Special Permit to Forest Conservation By -Law No. 5635 to clear approximately 6.6 acres (2.7 hectares) of trees to expand an existing agricultural area. The subject property is a 100 acre working farm with approximately 85 acres in active use. The proposed area to be cleared is currently well forested with mature hardwood trees and is connected to a larger woodland to the North East which is the Simcoe County Forests `Drury Tract'. The Nottawasaga Valley Conservation Authority, Township of Oro - Medonte and the County of Simcoe Planning Department have no concerns with the application. As per the by -law process, the three directly abutting landowners were contacted and have expressed concerns which have been included within Schedule 2 attached. Additional comments have also been received from area landowners with similar concerns. FINANCIAL ANALYSIS: There are no financial implications associated with this Item. SCHEDULES: The following schedules are attached and form part of this Item. Schedule 1 — Property Location Map Schedule 2 — Comments; adjacent property owners Schedule 1 to CS Schedule 2 to CS 11- 130.pdf 11- 130.pdf PREPARED BY: Larry Barrette, By -law Enforcement Officer Page 178 of 380 10o) - Andria Leigh, Director of Development Services, re: C... August 10, 2011 Corporate Services Committee CS 11 -130 Page 2 APPROVALS: Date Graeme Davis, Forester July 27, 2011 Rick Newlove, General Manager of Engineering, Planning & Environment July 28, 2011 Lealand Sibbick, Deputy Treasurer July 29, 2011 Mark Aitken, Chief Administrative Officer August 4, 2011 Page 179 of 380 10o) - Andria Leigh, Director of Development Services, re: C... Schedule 1 Corporate Services Committee CS 11 -130 page 1 Storey Property - Concession 3, Pt. Lot 7; Oro Medonte rte, a roes ' V LaiW we mV hC4 r5 c LNC 01 1:7 500 GEOGRAPHICAL ^.�M,. ^�,= °•nee., u�n�.w w,Anw��l rn.�n..mo�r.. , INFORMATION nns rsnornri.nnue stm�ei: SYSTEMS F�..�a,�,��; vrs�no-mnm. emu �r Page 180 of 380 10o) - Andria Leigh, Director of Development Services, re: C... 03/06/11 08.39AM SARAH WEBSTER 705 - 734 -0616 p.02 Schedule 2 Corporate Services Committee CS 11 -130 Page 1 2315 line 2 North RR2 Shanty Bay ON LOL 2LO County of Sirncoe; County Clerk's Dept. 1110 Highway 26 Midhurst ON L01 1 Xp Attention: Larry Barrette, Forest Conservation By-Law Officer Dear Mr. Barrette It has come to my attention that Mr. Allan Storey, 58 Arthur Ave. Barrie ON has applied to clear cut 0.6 acres of trees on land within Concession 3, Part Lot 7 in Oro- Medonte township. 1 have ono concern and one t)blection to this application. My concern is that notice of this application for a special permit to remove*, trees pursuant. to By -Law No.5635 has not been forwarded to me as an abutting property owner. My property is the SW corner of Lot 6 Concession 3 in Cho- Modonte Township (the'section outlined in green on your map). Your notice to Steve Rvhling states that the purpose of the clear cut is to "increase available field area ". I have persistent and credible information that Mr. Allan Storey plans to turn his farm into a solar farm. If the purpose of the clear cut is to increase the size And potential for a solar farm rather than to make the land more productive crop land, I object to this application.. I would also object to a solar farm next door to my property for various reasons including the devaluation of my property, the spoiling of a magmificcnt view and the industrialization of'productive farm land on the Oro Moraine which Oro- Medonte's Ofcial Plan is trying to protect usual on which it does not allow development, Before I would withdraw my objection to Mr. Storey's application I would need written guarantees by Mr. Morey and the aimeoe County forestry By -Law Department that the purpose of the clear cut is strictly to increase the Area for growing crops and that it will not be used for a solar farun. Please inform me regarding Any meetings or decisions reached in this matter. Sincerely CuLther Wellnho er Phone 705 -728 -0517 email hwellnhofeT yahao.ctim. Page 181 of 380 100) - Andria Leigh, Director of Development Services, re: C... Schedule 2 Corporate Services Committee CS 11 -130 Page 2 Barrette, Larry From: watercolors @ragers.com Sent: Tuesday, June 07, 2011 2:34 PM To: Barrette, Larry Subject: clear cutting -- Storey property con #3 part lot 7 Oro. Hello Mr, Larry Barrette; In response to your letter of May 20/11, 1 would like to register my objection to Mr. Storey's clear cutting. My property is directly south of his located on con. 3W pt.lot 8. 1 also understand Mr. Storey "s future intention is not only clear cut for farm land, but to prepare for setting up a solar farm or wind source. Perhaps you could confirm the legal use of the land Much appreciated Larry Howe This message has been scanned for viruses and dangerous content by MailScanner(11), and is believed to be clean. Page 182 of 380 10o) - Andria Leigh, Director of Development Services, re: C... JUN- 13- 2011(MON) 03:55 Century 21 BJ Roth Realty Ltd (FAX)705 721 9182 P 0021003 Schedule 2 Corporate Services Committee CS 11 -130 Page 3 2209 Line 2 North RR2 Shanty Bay ON LOL 2L0 County of Simcoe County Clerk's Dept. 1110 Highway 26 Midhurst ON LOL 1Xa Attention: Larry Barrette, Forest Conservation By -Law Officer Dear Mr. Barrette We received a notice with regards to an application from Mr. Allan Storey, 59 Arthur Avenue, Barrie Ontario, for a "Special permit" to clear out 6.6 acres of tree's on the lane within concession 3 Part Lot 7; Oro- Medome Township, County of Simcoer. We bave cortcerns and an objection with.rcgards to the purpose of this clear cut_ If the purpose of the clear cut is to increase the size and potential for a solar farm rather than to make the land more productive for crops, we object to this application. It has also been brcut� to our ®ttentioA torsi neat -only is there going-to-be 6.6 acre& cleared but also. all• the fence rows which have abundant mature tree growth which serve as both a wind break and wild life habitat. We object to the idea of a solar farm around our property, We own 4 acres within the middle of the 96 acres That would be developed into a solar farm, We have 2 arnall children and we greatly concerned with the health. issues till's solar ftrrtn would create for them. This would also create a great devaluation of our property. There is also a through way for wild life in the area. As we have seen many various types of wild life, some examples ate wild turkeys, a beaver, red foxes, coyotes, beat's, multiple deer, to name a few. It would spoil the productive farmland in Oro - Medonte, which we should be attempting to.prootect $nd not allmw this development. We will not withdraw our objection to Mr. Storey's application unless we are guaranteed that Mr. Storey and the, Simcoe County Forestry By -Law Department will not let the land be used for a solar farm and that the clear cut is strictly to increase the area £or growing crops. Our concern is why the interest now to clear -cut the 6.6 acres when he just perfomied:.a. select cut? Is there interest now since solar compariks.havc approached and enticed Mr. Storey? Is he doing this In preparation for the solar developers, as perhaps they are unable to carry all of this through themselves? We are expressing our concerns and we hope you take into consideration-the health and well being .afow children, the devaluation of our property, and the loss of land that should be used for agricultural purposes if this does occur. We were also made known that this is part of a moraine in which we thought Oro was trying tao preserve3 Page 183 of 380 10o) - Andria Leigh, Director of Development Services, re: C... JUN - 13-2011 (NON) 09:SS Century 21 U Roth Realty Ltd (FRX)705 721 9182 P 003/003 Schedule 2 Corporate Services Committee CS 11 -130 Page 4 Please keep us informed if there are any meetings corning up or if'any decisions are made in regards to this matter. Sincerely, Steve and Sandra Rehling 705 737 -3757 srehliing(o4solvem sandra.rehliug(ct)century2l .ca Page 184 of 380 10p) - Report No. DS2011 -32, Glenn White, Manager of Plannin... �'c�w�sh ' o, f REPORT r _ Proud Heritage, Exciting Future Report No. To: Prepared By: DS2011 -032 Council Steven Farquharson, Intermediate Planner Meeting Date: Subject: Zoning By -law Motion # August 17, 2011 Amendment 2011 - ZBA -05 Barry Leigh Part West 1/2 Lot 24 Roll #: R.M.S. File #: 4346 -010- 009 -0010 Concession 7 ORO; Part Lot D14 41670 25 Concession 7 ORO AS IN R0662159, EXCEPT Part 1, 51 R6080; ORO- MEDONTE & EXCEPT PART 1, 51 R37419, SAVE AND EXCEPT PARTS 1 & 2, 51 R -37365 North Side of Ridge Road West RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. THAT Report DS 2011 -032, regarding Zoning By -law Amendment Application 2011 - ZBA-05 for Barry Leigh, Part West 1/2 Lot 24 Concession 7 ORO; Part Lot 25 Concession 7 ORO AS IN R0662159, Except Part 1, 51R6080; Oro - Medonte & Except Part 1, 51 R37419, Save and Except Parts 1 & 2, 51 R -37365 North Side of Ridge Road West (Oro), be received and adopted; and 2. THAT Zoning By -law Amendment Application 2011 - ZBA -05 to amend the zoning of, Part West 1/2 Lot 24 Concession 7 ORO; Part Lot 25 Concession 7 ORO AS IN R0662159, Except Part 1, 51 R6080; Oro - Medonte & Except Part 1, 51 R37419, Save and Except Parts 1 & 2, 51 R- 37365, North Side of Ridge Road West (Oro) from Agricultural /Rural Exception 201 (A/RU *201) Zone to Agricultural /Rural Exception (A/RU *) Zone, be denied. BACKGROUND: The purpose of this report is to consider a proposed Zoning By -law Amendment Application submitted by Loft Planning Inc on behalf of Barry Leigh. The proposed rezoning would allow for a residential use to occur on a specialized agricultural lot. As part of Zoning By -law Amendment Application 2009 - ZBA -13, Council adopted By -law DEVELOPMENT SERVICES August 17, 2011 Report No. DS2011 -032 Page 1 of 10 Page 185 of 380 10p) - Report No. DS2011 -32, Glenn White, Manager of Plannin... No. 2010 -145, which allowed for a specialized agricultural use to operate on the subject lands, but prohibited a single detached dwelling. The Zoning Amendment Application 2009 - ZBA -13 was submitted to fulfill a condition of approval for Consent Application 2009 -B -12, which was granted by the Committee of Adjustment on June 18, 2009. A public meeting was held on June 22, 2011 to receive comments from members of the public and relevant agencies. The application was circulated to internal Township Departments who had questions as to the purpose of the submission of the application. Public comments from the neighbouring landowners were received verbally at the meeting all of which expressed their objection to the placement of a dwelling on a specialized agricultural lot. The County of Simcoe provided comments pertaining to the creation of a residential lot in a prime agricultural designation, and access to the lot from County Road 20. These comments will be discussed in further detail below. I ANALYSIS: I The Zoning By -law Amendment Application 2011- ZBA -05 proposes to change the zoning of the subject lands from Agricultural /Rural Exception 201 (A/RU*201) Zone to the Agricultural /Rural Exception (A/RU*) Zone. The current zoning on the property while it prohibits a single detached dwelling continues to permit the following uses: Intensive Agricultural Uses, Agricultural Uses, Specialized Agricultural Uses, Bed and Breakfast Establishments, Conservation Uses, Custom Workshops, Equestrian Facilities, Farm Produce Sales Outlets, Forestry Uses, Hobby Farms, Home Industries, Home Occupations, Market Gardens, Private Clubs, Private Home Daycare, and Residential Care Homes. On this basis, the applicant is permitted to have a specialized agricultural use, while prohibiting a single detached dwelling from being constructed on the subject lands. Consent Application 2009 -13-12 severed the lands subject to this rezoning application from the abutting property, also owned by applicant. The Committee of Adjustment was satisfied that Consent Application 2009 -B -12 met the detailed policies contained in the Official Plan regarding the creation of a new lot for specialized agricultural purposes. As a condition of provisional consent, the applicant was required to apply for and obtain a site - specific zoning that restricted the development of a single detached dwelling on the new lot. The applicant's original consent application and supporting Agricultural Impact Assessment stated that the applicant was seeking the consent to create a specialized agricultural lot. The consent was not required to operate the specialized agricultural use which could have been initiated on the applicant's larger farm holding. The applicant was seeking a separate lot from the larger farm holding to operate the specialized agricultural use (organic market gardening) as a separate farm business. Council adopted By -law 2010 -145, which placed the subject lands under a site specific Agricultural /Rural zoning implementing a minimum lot area requirement of 5.3 hectares and not permitting a single detached dwelling use on the property. The Official Plan policies for specialized agricultural uses (Section C1.3.1) state: "The re- zoning of the property to permit a residential use is strongly discouraged by this Plan DEVELOPMENT SERVICES August 17, 2011 Report No. DS2011 -032 Page 2 of 10 Page 186 of 380 10p) - Report No. DS2011 -32, Glenn White, Manager of Plannin... since the development of a residence would have an impact on either the rural character of the area and /or the viability of agricultural operations in the area." With the construction of a dwelling and associated septic system, amenity space and driveway, lands will be taken out of production, and there is a question of the possible affect on the viability of the agricultural operations. The original Agricultural Impact Assessment report did not address whether a residential use could exist with the successful operation of a specialized agricultural use on the same lot. The Official Plan policy also states that the rezoning of a property to permit a residential use is strongly discouraged, over concerns that the development of a residence would have an impact on the rural character of the area and /or the viability of agricultural operations in the area. FINANCIAL: Not applicable. POLICIES /LEGISLATION: Township of Oro - Medonte Official Plan: The subject lands are presently designated "Agricultural' by Schedule "A" of the Official Plan. The objectives of the Agricultural designation are to maintain and preserve the agricultural resource base of the Township and to promote the agricultural industry and associated activities and enhance their capacity to contribute to the economy of the Township. The Zoning Amendment Application 2011- ZBA -05 applies to a parcel that was created by way of consent by the Committee of Adjustment and rezoned by Council to have a site - specific zoning placed on the subject lands which would prohibit the development of a residential use. Section C1.3.1 of the Official Plan clearly setouts out policy that a rezoning of the property to permit a residential use is strongly discourages because it would have an impact on the viability of the agricultural operations in the area. By permitting a residential use on the proposed lots it would be fragmenting prime agricultural lands. Lands that would be used for agricultural purposes would be removed from production in order to accommodate a dwelling, septic system and associated amenity space. The applicant did not submit an Agricultural Impact Assessment report addressing how a new residential development would not have an impact on the viability of the agricultural operations in the area. Section C1.3.2 states " the intent of this Plan is to protect land suitable for agriculture and to maintain the rural character of the Township, the creation of new lots in the Agricultural designation for non - agricultural purposes is not permitted ". During the consent application process (2009- B -12), a business plan was submitted along with an Agricultural Impact Assessment (AIA) report prepared by Azimuth Environmental Consulting Inc. This was in accordance with the policies contained in the Official Plan for a specialized agricultural use. It is the intent of the Official Plan to encourage the expansion, consolidation and development of new agricultural uses since the agricultural sector greatly contributes to the economy in the municipality. The Official Plan defines a specialized agricultural as: DEVELOPMENT SERVICES August 17, 2011 Report No. DS2011 -032 Page 3 of 10 Page 187 of 380 10p) - Report No. DS2011 -32, Glenn White, Manager of Plannin... "Means lands where a specialty crop such as tender fruits (peaches, cherries, plum) grapes, other fruit crops, ginseng, vegetable crops, greenhouse crops and crops from agricultural developed organic soil lands are predominantly grown, usually resulting from: • Soils that have suitability specialty crops or lands that are subject to special climatic conditions, or a combination of both and /or • A combination of farmers skilled in the production of specialty crops, and of capital investment in related produce, store or process specialty crops A specialized agricultural use may also consist of a market garden where the products grown on the site are sold. For the purpose of this definition, a specialized agricultural use does not include a fur farm" The Official Plan state: "it is recognized that specialized agricultural uses generally do not require more than 10 hectares of land to be economically viable." The existing lot size is approximately 6.7 hectares. The submitted AIA Report concluded that the subject lands contain sandy loam soil, which is classified as Class 1 by the Canada Land Inventory. This soil type has good fertility and drainage, which is well suited for the specialty agricultural such as a market garden crops. The study as showed that the specialized agricultural use will not have any adverse impact on the remnant farm parcel or the continued lands for agriculture in the long term. Based on the above, the proposed Zoning Amendment Application 2011- ZBA -05 to permit a residential use, on lands that are prime agricultural lands is not in keeping with the intent of the agricultural designation of the Township's Official Plan and the decision of Council to permit only a specialized agricultural use and not permitting a single detached dwelling use. It is further noted that if the original application was for a residential use and not for a specialized agricultural, staff would not have supported the consent application Zoninq By -law 97 -95: The subject parcel of land is presently zoned Agricultural /Rural Exception 201 (A/RU *201) Zone. The exception 155, as states: "Nothwithstanding Table Al- Permitted Uses, a single detached dwelling is not permitted on the lands denoted by the symbol *201 on the schedules to this By- law". It was the intent of By -law 2010 -145 to prohibit a single detached dwelling from being permitted on the subject lands, in order to ensure that the intent of the policies of Township and County of Simcoe Official Plan, as well as the policies Provincial Policy Statement were maintained. It is due to this restriction, the applicant submitted an application to amend the Zoning By -law to permit a single detached dwelling on the subject lands. If a dwelling was placed on the subject lands, it would not be in keeping with the original decision of Council. DEVELOPMENT SERVICES August 17, 2011 Report No. DS2011 -032 Page 4 of 10 Page 188 of 380 10p) - Report No. DS2011 -32, Glenn White, Manager of Plannin... County Official Plan In analyzing this Zoning By -law Amendment application, Township staff reviewed the County of Simcoe Official Plan. The County Official Plan contains General Development Policies and Guidelines which are found in Section 3.6.6. These policies have a set of criteria in which must be met for a specialized agricultural use. The enactment of By -law 2010 -145, was generally in conformity with Section 3.6.6 of the County of Simcoe Official Plan. Due to the applicant creating the lot originally for agricultural purposes and prohibiting a residential dwelling, the County of Simcoe had no objection. However, do to the applicant now proposing to have a dwelling located on the lot, and not soley for agricultural purposes, the County has commented stating they have objection to the proposed Zoning Amendment Application 2011- ZBA -05. Due to the subject lands having direct access onto the County Road 20 (Ridge Road East), the County has reviewed the application in relation to the County of Simcoe Entrance By -law No. 5544. Due to the existing entrance to the lot being for a commercial entrance for the specialized agricultural lot, the applicant would require exemption from Section 2.2.1.4, to change the entrance for a residential use. As per the County of Simcoe's comments in their June 17, 2009 correspondence as part of Consent Application 2009 -B -12, "new entrances shall not be permitted to individual residential lot created on County Roads following June 30, 1996, except in urban settlement areas designated in Official Plans." The subject property is not within an identified settlement area of either the Township of Oro - Medonte or County of Simcoe Official Plans. Based on the above, Planning staff concur with the County of Simcoe comments that the proposed rezoning does not conform with the policies of the County of Simcoe Official Plan. Provincial Policv Statement The intent of the Provincial Policy Statement (PPS) is to build strong and healthy communities while at the same time promoting efficient land use and development patterns. During the Consent 2009 -B -12 process, an Agricultural Impact Assessment (AIA) Study was submitted which found that the subject lands were located on Class 1 soil, which is consistent with the lands being designated Agricultural in the Township's Official Plan. Policy 2.3.1 reinforces the importance of prime agricultural areas and how they should be protected for long -term use for agriculture. Through the submission of the AIA, the lands were identified as being able to support a specialty crop, which the PPS states, is to be given the highest priority of protection. The proposed residential use is not in keeping with the intent of Policy 2.3.1. The PPS has established a set of policies, which aim to restrict residential development from occurring in areas which have been identified as being in prime agricultural areas. DEVELOPMENT SERVICES August 17, 2011 Report No. DS2011 -032 Page 5 of 10 Page 189 of 380 10p) - Report No. DS2011 -32, Glenn White, Manager of Plannin... Policy 2.3.4.3 of the Provincial Policy Statement (PPS) prohibits the creation of new residential lots in prime agricultural areas, except in accordance with Policy 2.3.4.1(c), which permits the severance of a surplus dwelling as the result of farm consolidation. The subject lands were not created as a result of a farm consolidation. The proposed Amendment to the Zoning By -law to permit a residential use is considered not to be consistent with the Provincial Policy Statement. Places to Grow The application has been reviewed with reference to the Places to Grow policies that have been in place since 2006. The Places to Grow Growth Plan provides tools for decision makers to ensure land is used efficiently by directing growth to existing built up areas. In Policy 2.2.9 — Development outside of settlement areas maybe permitted in rural areas in accordance with Policy 2.2.2.1(i). This policy states that directing development to settlement area, except where necessary for development related to the management of use of resources, resources- based recreational activities, and rural land uses that cannot be located within settlement areas. The applicant is proposing a residential use on a prime agricultural lands which was created by consent for a specialized agricultural use. The Places to Grow policies directs new residential development to the settlement area. As the Places to Grow Growth Plan is to be read in conjunction with the PPS, which does not support new residential development on prime agricultural lands, the proposed application to amend the Zoning By -law would not generally conform with the Places to Grow Growth Plan. I CONSULTATIONS: I County of Simcoe- Comments Attached Lake Simcoe Region Conservation Authority- Comments Attached Building Department - Engineering and Environmental Services - ATTACHMENTS: Attachment 1: Location Map Attachment 2: By -law 2010 -145 CONCLUSION: The Zoning By -law Amendment application 2011- ZBA -05 proposes to allow for a new residential use on lands originally approved only for a specialized agricultural use in the agricultural designation. The exception that Council placed on the subject lands as part of By -law 2010 -145 prohibited the subject lands from being used for residential purposes. The proposed Zoning By -law Amendment for a residential use does not DEVELOPMENT SERVICES August 17, 2011 Report No. DS2011 -032 Page 6 of 10 Page 190 of 380 10p) - Report No. DS2011 -32, Glenn White, Manager of Plannin... conform to the general intent of the PPS and the Township and County of Simcoe Official Plans and the original intent of By -law 2010 -145. On this basis, it is recommended that Zoning By -law Amendment Application 2011- ZBA -05 be denied by Council. Respectfully submitted: Reviewed by: Steven �so RPL Glenn White, MCIP, RPP Intermediate Planner Manager of Planning SMT Approval / Comments: I C.A.O. Approval / Comments: 0_t__� DEVELOPMENT SERVICES August 17, 2011 Report No. DS2011 -032 Page 7 of 10 Page 191 of 380 10p) - Report No. DS2011 -32, Glenn White, Manager of Plannin... ATTACHMENT 1: LOCATION MAP 2011- ZBA -05 (Leigh) AV w z J w l yfJM ry l� rl � y PROPOSED LANDS TO BE REZONE€i �k 4590 180 270 360 Meters DEVELOPMENT SERVICES August 17, 2011 Report No. DS2011 -032 Page 8 of 10 Page 192 of 380 J 10p) - Report No. DS2011 -32, Glenn White, Manager of Plannin... ATTACHMENT 2: BY -LAW 2010 -145 2011- LL3A -U5 (Le THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY- LAW NO. 2010 -145 A By -law to amend the zoning provisions which apply to lands within Part West Half of Lot 24, Concession 7(Former Township of Oro);; Part Lot 25; Concession 7 (Former Township of Oro) as in R0662159, Except Part 1, 51R -6080, Oro- Medonte and Except Part 1, 51 R- 37419, Save and Except Part '1 & 2, 51 R- 37365, Ridge Road West (Leigh 2009 -ZBA 13) WHEREAS the Council of the Corporation of the Township of Oro Medonte is empowered to pass By -laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O, 1990, c.P.13; AND WHEREAS Council deems it appropriate to rezone the lands to prohibit the development of residential uses, in accordance with Section C1;3 of the Official Plan; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows. 1. 'Schedule 'A4' to Zoning By -law 97 -95, as amended, is hereby further amended by changing the zone symbol applying to the lands located in Part West Half of Lot 24, Concession 7 (Former Township of Oro); Part Lot 25, Concession 7 (Formes Township of Oro) as in 80662159; Except Part 1, 6IR -6080, Oro- Medonfe and Except Part 1, 51R -37419, Save and Except Part 1 & 2, 51 R- 37365, Ridge Road West, Township of Oro- Medonte, from the AgriculturaVRUral (A/RU) Zone to the Agricultural/Rural Exception: 201 (A/RU" 201) Zone as shown on Schedule 'A' attached' hereto and forming part of this By -law. 2. 'Section 7— Exceptions of Zoning By -law 97 -95 as amended is hereby further amended by adding the following subsection: "7.201 *201 — Part West Half, of Lot 24; Concession 7 (Former Township of Oro); Part Lot 25, Concession 7 (Former Township of Oro) as in R0662159; Except Part 1, 51 R- 6090, Oro - Medonte and Except Part 1, 51 R- 374.19, Save and Except Part 1 & 2, 51 R- 37365, Ridge Road Vilest Notwithstanding "Table Al - Permitted Uses ", a single detached dwelling is not permitted on the lands denoted by the symbol *201 on the schedule: to this By- law." 3. This By-law shall' come into effect upon the date of passage hereof, subject to the provisions of the Planning Act; as amended. BY- LAW.READ A FIRST; SECOND AND THIRD TIME, AND PASSED THIS 110'r" DAY' OF AUGUST, 2010. . THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE DEVELOPMENT SERVICES Report No. DS2011 -032 ust 17, 2011 Page 9 of 10 Page 193 of 380 10p) - Report No. DS2011 -32, Glenn White, Manager of Plannin... Schedule `A' to By -law No. 2010 -145 This is Schedule'A' to By -Law 2010 -145 passed the 10" day of August, 2010. to z c 1, GV✓R 4 t —ULAN TOBE�REZONMTOAGRI (DUCTURAIJRUIFULLEXpEWTIOtfjM L)"217)ZONE Mayor a. Hwgh Clerk - Doi 1 rwitt TOWNSHIP OF OROaNTpONTE.. (FILE 2009- 7" -13). DEVELOPMENT SERVICES Report No. DS2011 -032 August 17, 2011 Page 10 of 10 Page 194 of 380 COUN7Y OF SIMCDE ISS May 10, 2011 10p) - Report No. DS2011 -32, Glenn White, Manager of Plannin... County of Simcoe Main Line (705) 726 -9300 Planning Toll Free 1- 866 -693 -9300 1110 Highway 26, Fax (705) 727 -4276 Midhurst, Ontario LOL 1X0 simcoe.ca Mr. Steven Farquharson Secretary- Treasurer Township of Oro - Medonte 148 Line 7 South Oro, ON LOL 2X0 Dear Mr. Farquharson, RE: Zoning By -taw Amendment Application (Barry Leigh) 2011 -ZBA 05 Part of Lots 24 825, Concession 7, (County Road 20) Former Township of Oro, now in the Township of Oro- Medonte Thank you for circulating the County of Simcoe. The subject property is designated Agricultural in the Local Official Plan, and therefore subject to the Agricultural policies of the County Official Plan. The applicant had been granted consent to create an agricultural lot for a specific agricultural use. As a condition of consent approval, the 6.77 hectare (16.7 acre) parcel was rezoned to prohibit residential use in order to conform with County of Simcoe Official Plan policy 3.6.6, which states that "new lots for agricultural uses should generally not be less than 35 hectares, 4 hectares on organic soils or, where local municipal official plans allow, a variant lot size specifically for specialized agricultural uses ". The Township of Oro - Medonte's Official Plan policy C1.3.1 permits the consideration of lot creation for specialized agricultural use subject to specific criteria, one criteria being that the subject property is placed in a site - specific zone prohibiting residential use. The basis of the County Official Plan and the Township's Official Plan, is the Provincial Policy Statement (PPS). Section 2.3.4.1 of the PPS states lot creation in prime agricultural areas is discouraged and may only be permitted for agricultural uses, agricultural related uses, farm consolidation or in limited circumstances, for infrastructure. While it is acknowledged that the use was initiated as an agricultural use that may be permitted in a prime agricultural area, the proposed zoning bylaw amendment to legitimize a non - agricultural use is not permitted and does not conform to the Township Official Plan and County of Simcoe Official Plan. Furthermore, PPS policy 2.3.4.3 states "The creation of new residential lots in prime agricultural areas shall not be permitted, except in accordance with policy 2.3.4.1 (c) [farm consolidation]." Currently the agricultural lot does not permit residential use, therefore is not considered to be a residential lot. The County of Simcoe Entrance By -law No.5544 section 2.2.1.4 requires an "Entrance Permit for changing the use of/ or classification of an existing Entrance ". Therefore the commercial entrance permit #3542 granted by the County on May 28, 2010 would need to be revoked and a new application made for a residential entrance. As stated in County letter dated, June 17, 2009 (attached), the prohibition of residential use is imperative as the County of Simcoe Entrance By -law, section 2.5.2 and section 4.8.2.5 of the County of Simcoe's Official Plan state, "New Entrances shall not be permitted to individual residential lots created on County Roads following June 30, 1996, except in urban settlement areas designated in Official Plans ". The property at this location on Ridge Road East (County Road 20) is not within a settlement area boundary as identified in either the County of Simcoe's or the Township of Oro - Medonte's Official Plan. PLO -003-0A1 Page 195 of 380 10p) - Report No. DS2011 -32, Glenn White, Manager of Plannin... The parcel proposed to be rezoned does not meet the above lot area requirements, does not qualify as farm consolidation, and is not within a settlement area. The Planning Act requires that municipal decisions be consistent with the PPS. Based on the information provided and the policies of the current Township Official Plan, County of Simcoe Official Plan, and the Provincial Policy Statement, the County of Simcoe cannot support the approval of the proposed zoning bylaw amendment to facilitate a residential use on a specialized agricultural parcel, on the subject lands, in an Agricultural designation due to non - conformity with the Township Official Plan, County Official Plan and for the reason that it is not consistent with the PPS. Please forward a copy of the decision. If you require any further information, please do not hesitate to contact me, rachelle.hamelin @simcoe.ca or 726 -9300, ext.1315 or Paul Murphy, Planning /Engineering Technician, ext.1371. Sincerely, The Corporation of the ounty of Simcoe Rachelle Hamelin Planner II cc. Bruce Hoppe, Manager of Development Planning Christian Meile, Director of Transportation Maintenance Paul Murphy, Planning/Engineering Technician Kristine Loft, Loft Planning Inc. Page 196 of 380 10p) - Report No. DS2011 -32, Glenn White, Manager of Plannin... County of Simcoe Main Line (705) 726 9300 atimNrr c71" Planning Department �� Tall Free 1 866 893 9300 pp��, yp� 1110 Highway 26, Fax (705) 727 4276 -f� Midhurst, Ontario LOL 1X0 Web; simcoe.ca June 17, 2009 Mr. Steven Farquharson Secretary- Treasurer Township of Oro - Medonte Committee of Adjustment 148 Line 7 South Oro, ON LOL 2X0 Dear: Mr. Farquharson, RE: Consent Application (Barry and Susan Leigh) 2009 -8 -12 Part of Lots 24 &25, Concession 7,290 Ridge Road (County Road 20) Former Township of Oro, Now in the Township of Oro- Medonte Thank you for circulating the County of Simcoe. The subject property is designated Agricultural in the Local Official Plan, and therefore subject to the Agricultural policies of the County Official Plan. The applicant is requesting consent to create a 6.77 hectare (16.7 acre) parcel for a specialized agricultural use. County of Simcoe Official Plan policy 3.6.6 states that new lots for agricultural uses should generally not be less than 35 hectares, 4 hectares on organic soils or, where local municipal official plans allow, a variant lot size specifically for specialized agricultural uses. The Township of Oro - Medonte's Official Plan policy C1.3.1 permits the consideration of lot creation for specialized agricultural use subject to specific criteria, one criteria being that the subject property is placed In a site - specific zone prohibiting residential use. The prohibition of residential use is imperative as the County of Simcoe Entrance By -law No.5544, section 2.5.2 states, "New Entrances shall not be permitted to individual residential lots created on County Roads following June 30, 1996, except in urban settlement areas designated in Official Plans." In addition, the County of Simcoe Entrance By -law section 2.2.1.4 requires an Entrance Permit for changing the use of or classification of an existing Entrance ". Therefore the existing field entrance would need to be upgraded in order to accommodate additional traffic generated by the proposed change in use. Furthermore, the existing right -of -way on County Road 20 adjacent to the subject property is approximately 16.0 metres wide. In accordance with Schedule 5.5 of the Simcoe County Official Plan, the required basic right -of -way width for County Road 20 is 20.0 metres. County staff has reviewed this requirement and feel that the full right -of -way width is necessary for future road maintenance, road Improvements and stormwater flow from County Road 20. In order to meet this right -of -way requirement, the County will require a road widening of approximately 2.0 metres. The corner of Ridge Road West and Line 6 South also requires a daylight (sight) triangle. The County standard for daylight (sight) triangle is 15 metres X 15 metres. These dimensions are applied to the limit of the right -of -way. PLD- 003•COi Page 197 of 380 10p) - Report No. DS2011 -32, Glenn White, Manager of Plannin... Therefore the County has no objection to the approval of the application provided the following conditions are included: 1. The lot created for a specialized agricultural use be zoned to prohibit residential use; 2. The applicant apply for an entrance permit from the County of Simcoe's Transportation and Engineering Department; 3. The applicant shall transfer to the Corporation of the County of Simcoe ( "County"), at no cost, a fee simple, unencumbered interest in the following: • A road allowance widening along the entire frontage of the subject property adjacent to County Road 20 to provide a 10.0 metre right -of -way from the centre line of County Road 20. • A daylight (sight) triangle measuring 15 metres x 15 metres at the south corner of the property adjacent to County Road 20 (Ridge Road West) and Line 6 South. The applicant shall submit to the satisfaction of the County's Transportation and Engineering Department a preliminary reference plan (3 copies) which sets out the road widening, including daylight triangle, to be transferred to the County. Upon approval, the County will instruct the surveyor to deposit the reference plan in the Land Registry Office for Simcoe County and request the surveyor provide the County with 3 copies of the deposited reference plan. All costs associated with the land transfer, including costs relating to surveying, legal fees and disbursements, agreements, GST, etc. shall be borne by the applicant. All documentation is to be prepared and registered by the County's Solicitor and to be executed where required by the Applicant. The Applicant shall submit to the County's Solicitor a deposit in the amount of $2000.00 (payable to: Graham, Wilson and Green in Trust), prior to the services being rendered; and, 4. Prior to stamping of the deed by the Township of Oro - Medonte, the Applicant shall obtain written clearance from the County for the above -noted conditions. The County of Simcoe is requesting the road widening including the daylight triangle lands for road widening purposes pursuant to section 53(12) of the Planning Act and such land will form part of the highway to. the extent of the designated widening in accordance with section 31(6) of the Municipal Act, 2001. In addition, please note that in accordance to Simcoe County Road Setback By -law 5604, all structures and building must be located 15 metres from the limit of County Road 20. Please forward a copy of the decision. If you require any further information, please do not hesitate to contact me, rachelle.hamelini5simcoe.ca or 726 -9300, ext.1315 or Paul Murphy, Planning /Engineering Technician, ext.1371. Sincerely, The Corpo ion of the County of Simcoe , Rachelle Hamelin Planner 11 cc. Rick Jones, Jones Consulting Group Ltd, Page 198 of 380 10p) - Report No. DS2011 -32, Glenn White, Manager of Plannin... Mr. J Douglas Irwin, Clerk Corporation of the Township of Oro- Medonte 148 Line 7 South, P.O. Box 100' Oro, ON LOL 2X0 Dear Mr. Irwin. '• IAIer:aa I Ednai Riaer€t1undatim Proud Wither Of the 2009 International Thiess,RiYerprize File No.: 2011- ZBA -05 IMS No.: PZ0A185C2 RE; Zoning By -law Amendment Application Rezone For Residential Use Barry Leigh, Owner' Part of Lot 24 & 25, Concession 7 (Former Township of Oro) N/S RidgeRtiad3]A/est, Part 1, PlanSiR,37413 Township of ('JroTMedonte, County"tif Simcoe Thank you for conferring with the Lake Simcoe Region Conservation Authority (LSRCA) with regard to the above noted Zoning By -Law Amendment application. It is our understanding' that the purpose and effect . of this application will allow for the rezoning from Agricultural /Rural Exception 201 (A /RU *201) to Agricultural /Rural Exception (A /RU *) in the Township's Zoning By -Law 97 -95. We have reviewed this application for consistency with the Wise Use and Management of Resources (Natural Heritage: and Water) and the Public Health and Safety Policies (Natural Hazards) of the Provincial Policy Statement (PPS)` under the Planning Act, conformity with the Clean Water Act, conformity with the Lake Simcoe' Prokecti©riaAct and, Plan (LSPP), and in accordance with the purpose and intent of Ontario Regulation 179/06 made under the Conservation Authorities Act. - As you are aware, the subject property is located within the jurisdiction of the LSRCA, and is partially located within an area regulated under this Authority's Development, Interference with Wetlands and Alterations. to Shorelines and Watercourses Regulation (Ontario Regulation 179 /d6) made under the Conservation Authorities Act, The northern portion of this property is regulated for an apparent valley and steep slopes associated with the adjacent watercourse, and the southwestern portion of this property is regulated for a 15 metre setback to the regulatory "floodplain. 'A permit will be required for any future development within the regulated portions of the above noted property, prior to issuance of a municipal building permit. Page 1 of 2 120 Bayyiew Parkway w Box 282; Vewhiarketi On&rio L3Y dX I' Tell I,Soo.465.0$37 Pax, -905,853,58HI �y� fl -Mail- ;> Fo isre •4�i,ca ebsite: ww`Te Isirca.on.ca A W a tershe for Life Page 199 of 380 10p) - Report No. DS2011 -32, Glenn White, Manager of Plannin... Lake Simcoe Rion r Conservation e AuthoAty Policy 6.25 -DP of the Lake Simcoe Protection Plan (LSPP) requires that any application proposed for development or site alteration within 120 metres of a key natural heritage or key hydrologic feature be accompanied by a Natural Heritage Evalulation meeting the requirements of Policy 6.26 -DP. This proposal should be amended to retain the existing zoning for all areas within 120 metres' of the watercourse, or a Natural Heritage Evaluation should be submitted which demonstrates how the proposal meets the LSPP. Policy 4.15 -DP of the LSPP will not permit a, new on -site sewage ;system within 100 metres of any permanent stream. Therefore any new septic system must be a minimum of 100 metres from the adjacent watercourse. Please note, the western portion of the above noted property is within a recognized Wellhead Protection Zone (see attached map). All development should be proposed outside of this area. Based on the above noted information and our review of the proposed Zoning By -Law amendment application, should the Council approve this application, we request that it be subject to the following: a That the portions of the lot within the Wellhead Protection Zone (per the" attached map); and remaining areas within 120 metres of the watercourse retain the current zoning which contains a special provision that prohibits buildings and structures (i.e. regains the A /RU *201 designation). Please advise the applicant that in accordance with the LSRCA's Planning and Development Fees Policy (April 23, 2010), the total fee for this application is $400.00. The applicant should be advised that currently this fee is outstanding and to please forward the above mentioned fee to the LSRCA as soon as possible. If you have any questions, comments, or require anything further from the LSRCA, please do not hesitate to contact the undersigned at 905 -895 -1281, extension 287, or by e -mail at i:walker @lsrca.on.ca. Please reference the above file numbers in future correspondence. Please advise us of your decision in this matter. Yours trul Ian alker, BSc. Environmental Planner 1 W /dt C. Charles Burgess, Senior Planning Coordinator, LSRCA Steven Farquharson, Intermediate Planner, Township of Oro- Medonte Ss \Env Plan\Plan'ApplskPlanning LettersVoning AmendmentslOro -Medonte \2011\PZOA185. 2011- ZBA- 05';M- SRidgeRoadWest,Leigh.iW - 1.docx Page 200 of 380 10p) - Report No. DS2011 -32, Glenn White, Manager of Plannin... Page 201 of 380 10q) - Report No. TES2011 -09, Jerry Ball, Director of Transp... REPORT "I !A Proud Heritage, Exciting future Report No. To: Prepared By: TES2011 -09 COUNCIL Fred MacGregor Meeting Date: Subject: Motion # August 17, 2011 Water Service Connection Agreement for Lot 3 (8 Algonquin Trail) — Jeffrey and Roll #: R.M.S. File #: Erin Jackson RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. THAT Report No. TES2011 -09 be received and adopted. 2. THAT the Township of Oro - Medonte enters into a Water Service Connection Agreement with Jeffrey and Erin Jackson for Lot 3, municipally known as 8 Algonquin Trail. 3. THAT the Clerk prepares a By -law for Council's consideration. 4. AND THAT Mr. and Mrs. Jackson are notified of Council's decision. BACKGROUND: Indian Park Association recently entered into a Site Plan Agreement with the Township for lots on Algonquin Trail. A condition of the Site Plan Agreement was that the owner of the lots enters into Water Service Connection Agreements with the Township for each of the lots. Lot 3 has been sold to Jeffrey and Erin Jackson, who are now required to enter into the Water Service Connection Agreement and install water service to the lot at their cost. ANALYSIS: The connection of the lot to the Sugarbush water system would have no negative effect on the municipal system. Staff will work with the owners to provide direction on the location and specifications for the water service. Mr. and Mrs. Jackson are aware that they will be responsible for all costs incurred for the connection to the Sugarbush system, including the installation of a water meter and any subsequent repairs of the service on private property. Transportation and Environmental Services August 17, 2011 Report No. TES2011 -09 Page 1 of 2 Page 202 of 380 10q) - Report No. TES2011 -09, Jerry Ball, Director of Transp... Environmental Services staff has no concerns with the installation of the water service on the Sugarbush system. FINANCIAL: CONSULTATIONS: Township Staff ATTACHMENTS: Water Service Connection Agreements for Lot 3 (8 Algonquin Trail). CONCLUSION: 71 It is recommended that the Township of Oro - Medonte enters into a Water Service Connection Agreement with Jeffrey and Erin Jackson for Lot 3, municipally known as 8 Algonquin Trail, in the Sugarbush water system. Respectfully submitted: Fred MacGregor Acting Manager of Environmental Services SMT Approval / Comments: C.A.O. Approval / Comments: —Ok�� f � I Transportation and Environmental Services Report No. TES2011 -09 August 17, 2011 Page 2 of 2 Page 203 of 380 1 Or) - Memorandum dated August 3, 2011 from Jerry Ball, Dire... MEMORANDUM Proud , To: Council cc: Robin Dunn, CAO From: Jerry Ball R.M. File #: Date: August 3, 2011 Roll #: Subject: New Lot at the African Church For Council's information: • The Transportation Services Department will be installing a new entrance, complete with a new culvert, on Line 3 North, South of Old Barrie Road, which will provide access to the new lot for the African Church. • As this new lot is low lying, fill will be required to gain full usage of the property. • The Transportation Services Department will dump and level ditching material, when working in this area, to raise the lot elevation. • The Nottawasaga Valley Conservation Authority will be contacted to obtain a fill permit. • Once this area has been filled, this will allow for the delivery of a portable trailer from the Edgar Occupation Centre, to be utilized as a museum and meeting room. • The residents, of whom the new lot was purchased from, have been advised of the proposed activity for this property. Jerry Page 204 of 380 10s) - Report No. RC2011 -14, Shawn Binns, Director of Recrea... Tbtivnslai of REPORT Proud Heritage, Exciting Future Report No. RC2011- 14 To: Council Prepared By: Shawn Binns Date: August 17, 2011 Subject: Unity United Church Subsidy Request Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action ❑X For Information Only It is recommended that: 1. Report No. RC2011 -14 be received and adopted 2. That the request of the Unity United Church to waive the rental fees of the Vasey Ball Diamond in the amount $55.00 for the 2011 season be denied as per Council practice /policy. 3. That the Unity United Church be notified of Council's decision BACKGROUND: The Unity United Church offers religious support/direction, community fellowship and events, youth programs, and community outreach /support. The booking in place will be to hold a Sunday School Rally with games, activities, picnic to attract and encourage children to attend Sunday School at Unity United Church in Vasey. The church also provides water supply to the Township for use in Vasey Park through a shared well agreement. ANALYSIS: It is Council's policy /practice that requests for grant /subsidy are forwarded to Council for consideration. POLICIES /LEGISLATION: By -Law 2010 -093 — Fees and Charges ATTACHMENTS: 1. Application for Grant/Subsidy document 2. Copy of permit # 2942 for the 2011 booking Recreation and Community Services August 17, 2011 Report No. RC2011 -14 Page 1 of 2 Page 205 of 380 10s) - Report No. RC2011 -14, Shawn Binns, Director of Recrea... CONCLUSION: It is recommended that the Unity United Church be requested to submit the applicable fee of $55.00 for ball diamond rental permit #2942, in accordance with the Township policy. Shawn Binns Director, Recreation and Community Services SMT Approval / Comments: I C.A.O. Approval / Comments: Recreation and Community Services Report No. RC2011 -14 August 17, 2011 Page 2 of 2 Page 206 of 380 10s) - Report No. RC2011 -14, Shawn Binns, Director of Recrea... THE CORPORATION OF THE 148 Line 7 S., Box 100 Oro, Ontario 2X0 487 Phone (705) 487 -2171 TOWNSHIP Fax (705) 487 -0133 ON www.oro- medonte.ca %�► -- � i�reiGT/ APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A- ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name a'y iTY 4A J T Z6 GH u2G-H Address 1/76-7 //A 'W_o4 '0 City m j.0crti1J0 Prov. O A% Contact Caro i Cc cc) re� E -mail ry)0_. Crap I v :. n PART B - ORGANIZATION GENERAL INFORMATION Number of Out of Town Members y a Residents Postal Code ` `/ n 4/ - 3 Telephone Fax Membership Fee If Applicable Geographic Area Date Served BKw -, A.sm A xcw,vn L/ Sc!-' Formed Outline the mission, purpose and objectives of your organization. it 4J 17- &,a e— /k42c1- / 90 o Page 207 of 380 10s) - Report No. RC2011-14, Shawn Binns, Director of Recrea CURRENT FISCAL YEAR: Year- 0 i REVENUE: Source- Amount: 00 fJA!-/otj-S (017 21// Fuluio 7 9q2 O; H-E 2 iZ9.1 C/ :S (;, TOTAL /0 709f EXPENDITURES: Item: Amount: inq),y - ". 'r F- "t — 5 7-70 2 0Lt—,1z0Ae-'4 U T/4- i r i 6-S 0 -r to-a & TOTAL, / / -.5- 0 SUMMARY, Surplus or deficit from previous year. Revenue /0 7 0 2> -t Sub Total -7 3 Minus Expenditures BALANCE- NEXT YEAR PROPOSED: Year: 'A 0 REVENUE., Source: Amount: Q'JNAr /oNS 77,,Do c, J:Z, 0 C> V TOTAL 116,000 a( PEN DITURES. Item. Amount: 01 f A� 1 1. 7'F—.A 6/-7/0 0---( 7 /e " e- I Z 2 0 0 0 TOTAL, //S730 SUMMARY. Surplus or deficit from previous year: �5 SO Revenue // (, , Sub Total /7-/38-/ Minus Exp. Expenditures / / --:. 7 3 0 BALANCE: -5 a G S s/ Date- "-,14111 Page 208 of 380 10s) - Report No. RC2011 -14, Shawn Binns, Director of Recrea... Type of Organization (i.e. Registered Charity, Non- Profit Organization, no status, etc.) and registration number if applicable. Lh o rch Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: ' 0,hualh ND - -F' I hiQ nod evenis ` c)[Ah 0rbararn5 # of individuals served: PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix 'W') PART C - DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant Subsidy ®o Amount Requested: 45d Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). - In nos -Fn r +h2, rf nJa I of the PG6Iz main dcornorid and t-bP- icniC___, hedfer r hours -Will i e 1fi j f ( S c _ Q ai+r0 .S - ionffiurt-iap� rhi s6hpo Q+ Wnft4 A Do you currently receive other grants or subsidies from the Township (facility subsidizdtion, photocopying, secre arial, etc). Page 209 of 380 10s) - Report No. RC2O11 -14, Shawn Binns, Director of Recrea... Previous grantsisubsidies from the Township? ► `10 Amount Requested: $ Amount Approved: $ PART D — SIGNATURE OF AUTHORIZED OFFICIAUS) ' i ame & Position, J Name & Position For office use only Approved: Amount $ NOTE: Year of Request: Year of Approval: Date: Denied: Date: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. Page 210 of 380 10s) - Report No. RC2011 -14, Shawn Binns, Director of Recrea... Priwed 25- Feb -11, 02 :10 PM Township of Oro- Medonte 148 Line 7 S., Box 100 Phone: (705) 487 -2171 Oro - Medonte, ON LOL 2X0 Fax: (705) 487, 3 ; -jj ; - ...:..; 8 ,- -- -1 t';: Customer Schedule _ Unity United Church APR 1 .1 Z41S t Carol Cooper ( vl E D 3 N'T E 4150 Nielsen Rd jai iil' Rr # 1 _ Waubaushene, ON LOK 2C0 Date Day Comple Facility 11 -Sep -11 Sun VASEY Vasey 1 (lights) Church group function 11 -Sep -11 Sun VASEY Vasey Pavillion Church group function Event Type Start Time End Time Picnic 9:00 AM 2:00 PM Picnic 9:00 AM 2:00 PM All keys given on rentals require a key deposit of $25.00 CASH. Page 1 Acct ID: Permit Number: 2942 Carol Cooper Home Phone: 705 -534 -6328 Dur. Hourly Other Charge Amount 300 11.00 0.00 55.00 300 0.00 0.00 0.00 10.0 (hrs) Sub Total $55.00 Tax $0.00 Grand Total $55.00 CONTRACT PLEASE SIGN AND RETURN ONE COPY OF THIS PERMIT WITH PAYMENT IMMEDIATELY. BOOKINGS ARE TENTATIVE UNTIL SIGNED PERMIT AND PAYMENT ARE RECEIVED. ( ALL FEES ARE INCLUSIVE OF TAXES. ALL CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO- MEDONTE. NSF cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.00 fee must be added to the amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum on all overdue accounts. Late payments or failure to replace NSF cheques may result in cancellation of your booking. It is mutually agreed that in the event it becomes necessary for the Parks & Recreation Department, through weather conditions, breakdown of equipment or any other cause, to cancel a sheduled event(s) at one of their facilities, the Parks and Recreation Department will notify the person signing the permit. Every effort will be made to replace a booking which has been cancelled or a refund will be given. Notice of a booking cancellation by permit holders must be given in writing to the Township Office. Cancellation in writing more than 7 days in advance of rental date: - $20.00 administration charge - Full (100 0%) refund of rental fee Cancellation in writing within 7 days of rental date: - $20.00 administration charge - Full (100 %) refund of rental fee if rental time is used by another renter - 50% refimd of rental fee if rental time is not used by another renter Cancellation in writing less than 48 hours before rental date: - No refund of rental fee No cancellation notice ( "no- show "): i - No refund of rental fee Indicates event spans multiple days. Powered by MaxEnterprise®, a product of Maximum Solutions, Inc. Page 211 of 380 10s) - Report No. RC2011 -14, Shawn Binns, Director of Recrea... Printed 25- Feb -11, 02:10 PM Page I The exchange of booked time between individual teams or organizations is not permitted without proper written permission from the Parks & Recreation Department. No alcoholic beverages are allowed in any Township of Oro- Medonte facility without express permission from the Parks & Recreation Department. NOTE: Failure by any renter /group to adhere to the rental regulation/conditions noted herein may result in the cancellation of the renters /groups entire booking. WAIVER: The permit applicant/organization agrees to hereby waive and forever discharge and INDEMNIFY AND SAVE HARMLESS the Corporation of the Township of Oro - Medonte, its employees, volunteers, partner organizations, sponsors, officers, and elected officials from all claims, damages, costs and expenses in respect to injury or damage to my /their person or property, however caused, which may occur as a result of my /their participation in the use /uses intended which will be held at the permit location/locations during the period of this permit including any additional dates later added to this permit. Notwithstanding the foregoing, this indemnification shall not apply to claims, damages, costs and expenses which the Corporation of the Township of Oro - Medonte shall or may become liable for by reason of any willful default or negligence of the Corporation of the Township of Oro - Medonte, its officers and employees. SIGNATURE: DATE: If not the named addressee of the permit, please print your name. Personal information contained on this form is collected pursuant to THE MUNICIPAL FREEDOM OF INFORMATION AND End of Lishng t Page 212 of 380 10s) - Report No. RC2011 -14, Shawn Binns, Director of Recrea... Township of Oro - Medonte r` 148 Line 7 South fiaa ;fir..r%rsalc P.O. Box 100 ORO ON LOL 2X0 Telephone: (705) 487 -2171 Facsimile: (705) 487 -0133 UNITY UNITED CHURCH Receipt Date: Wednesday, April 13, 2011 Receipt #: 39789 Bulk: Cashier: Nancy Marra AIR - Recreation GL Permit # 2942, Unity United Church $55.00 Total: $55.00 Payment Method Postdate Amount Cheque $55.00 $55.00 NTE'E� Page 213 of 380 10t) - Report No. RC2011 -15, Shawn Binns, Director of Recrea... REPORT I/ Proud Heritage, Exciting Future Report No. RC2011 -15 To: Council Prepared By: Shawn Binns Meeting Date: August 17, 2011 Subject: Administration Office Landscaping Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action I X I For Information Only It is recommended that: 1. Report No. RC2011 -15 be received and adopted. 2. That landscape concept and budget be approved. 3. That the funding requirement of $12,840 to complete the landscaping be approved and financed through the budget stabilization reserve fund. BACKGROUND: At the Council meeting of June 8, 2011 Council received staff report RC2011 -12 presenting the results of the Tender for the re- development of the Administration Office walkway. The report outlined an estimated budget of $23,000 to redevelop the landscaping along the front (east side) and southern portions of the building. The proposed landscaping plan was developed to reduce annual maintenance requirements through a low maintenance design while enhancing the aesthetics of the facility. Council requested that staff investigate additional opportunities for cost savings to complete the landscaping and report back to Council for further direction. ANALYSIS: Staff has been able to garner cost savings of approximately $10,000 through completing the project with internal and volunteer resources and modifications to the landscape plan. The landscaping concept has been amended to reduce the quantity of plant material while keeping to a "low maintenance" design objective. The cost for labour has been significantly reduced through a planting partnership with the Oro - Medonte Horticultural Society and use of internal resources. Recreation and Community Services August 17, 2011 Report No. RC2011 -15 Page 1 of 2 Page 214 of 380 10t) - Report No. RC2011 -15, Shawn Binns, Director of Recrea... The budget to complete the concept plan is $12,840. Staff has also reviewed the possibility of phasing "Area 1" and "Area 2 ". It is recommended that the works be completed simultaneously to capitalize on the economy of scale discounts. FINANCIAL: Landscaping $12,840 ATTACHMENTS: 1. Revised Concept Plan 2. Detailed Budget CONSULTATION: • Director of Finance • Oro - Medonte Horticultural Society CONCLUSION: The proposed revised concept plan will remediate the damages caused by the walkway construction and reduce the annual maintenance requirements while providing welcoming and inviting entrances to the administration offices. Respectfully Submitted: Shawn Binns Director, Recreation and Community Services SMT Approval / Comments: I C.A.O. Approval / Comments: Recreation and Community Services August 17, 2011 Report No. RC2011 -15 Page 2 of 2 Page 215 of 380 10t) - Report No. RC2011 -15, Shawn Binns, Director of Recrea... rte: ADMINISTRATION BUILDING [9n"ix<a lulorrtc GARDEN REJUVENATION CONCEPT 7th Concession Approx cen. of ditch Light Standard i I 3 Maple Trees l Transformer Buffer of dwarf Burning Bush Shrubs 1- iab a » 57e n o' i O 1 SCALD NTS Stone House Designs Page 216 of 380 10t) - Report No. RC2011 -15, Shawn Binns, Director of Recrea... u7 C� 0 0 0 0 0 0 0 O O O O O O O O m 0 0 0 0 0 O O O O O Y' �NOOmo00 qnC> 0ocoeoo r Cl! 000000 OC M9 a m O O It 00 N N't I- I` LO O CO N O 00 O a0 O It O m f- W O CO r V m O m m M I- m m N 7't m O f� r m CO N ,-- O W W N aC ER H3 H3 &3 N b4 H3 O to 4fl (f3 4R r r (f3 1f1 EH EA 69 a r r d3 a Efl FA EA 64 6? ffi Efl W UD 07 C C U U it L E E a� m y VJ O O C c C C U LnLnC)C)C, 11 C, °°0° V inoo °ou,° E nnoOr000N C) 0 i.°oCU,n ° r° r ui r O N N O O N N N M P N r O N N N In O lO N N N N fa ffJ V3 K} 64 in to <,4 ul fA 17 Cq � to fn � ff4 (fl � rf/� ..1 � m .- U + U O t6 c5 CO m F C, ay-i 5 E] N m N m m 7, m E E a E E E _° N N a° C, ° o E v E m i U° r r E E° 0 `O m (/� r r E a/ V �4 O O O O O N r O O O CO Cl) CO M m Q C7 CO O cc O y C Ce) ocarrr„nco Daorr O c c orao� 7 roOo r i .0 m J m cp U .0 C S C (tl -4 C N� oc v m _U° 'N moo m � ° °° m � � rn .�, m m.�combc4s> a� n°cUb a -c ._ o m U c m E y o` m° Q 3 m a O c m c b' .� :� m C Z Q m l m m b c c Z C: c c o U ca c s v- •C CO c0 Q Z° 4 v .� c o. 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M (D CS O �a 13 U) W O O N L U C a) m _m U m Page 217 of 380 O O O M N LO Q7 O O O T N f/Y O O O O O Ca O O M Cm N 0 r Q 6 U O m O CO m o O m N �t CO o m CO CO r N c 0 0 r N C i C m O I— L Lo y Cu U) N n Ca m O m C O D 'n< 0 m F-- r m N ild m Q i Q ^2 O O N L U C a) m _m U m Page 217 of 380 REPORT 10u) - Report No. RC2011 -16, Shawn Binns, Director of Recrea... 1 "ownship of Gkwtel Proud Heritage, Exciting Future Report No. RC2011 -16 To: Council Prepared By: Justin Hodgkinson Meeting Date: August 17, 2011 Subject: 2011 Winter Recreation Program Update Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. That report RC 2011 -17 be received 2. That the expense of $5750 be for on -line registration software be referred to the 2012 Budget Deliberations BACKGROUND: The following report provides an update on Recreation and Community Services Programs for the winter 2011 session. Relation to Council's Mandate of: Service Excellence, while building a sustainable, healthy community that enriches quality of life: Recreation and Community Services are essential public services with many benefits; research conducted by the Canadian Parks and Recreation Association has concluded that: • Recreation and active living are essential to personal health • Recreation is a key to balanced human development • Recreation and parks are essential to quality of life • Recreation reduces self- destructive and anti - social behavior • Recreation and parks build strong families and healthy communities • Recreation reduces health care, social service and police /justice costs • Recreation and parks are significant economic generators • Parks, open space and natural areas are essential to ecological survival More recently the Use and Benefits of Local Government Recreation and Parks Services: An Ontario Perspective Research conducted by Parks and Recreation Ontario concluded that: 1) For the first time, leisure trumps work in importance 2) Leisure contribute to overall health and happiness Recreation and Community Services Report No. RC2011 -16 August 17, 2011 Page 1 of 5 Page 218 of 380 10u) - Report No. RC2011 -16, Shawn Binns, Director of Recrea... 3) Most Ontario residents live within walking distance of a park or green space 4) Eight in every 10 households use public parks 5) Nearly every Ontario household realizes the benefits from local parks, included those who do not use them 6) 4 in every 10 Ontario residents take advantage of local recreation services 7) Even those who do not participate in recreation say they benefit 8) Ontario residents depend on public and community agencies for Recreation 9) Recreation and Parks are not just for children. It is spread equally across all ages 10) Most Ontario residents would pay more taxes for upgraded public recreation services 11)The vast majority believes recreation and parks are essential public services which benefit the entire community 12) Nearly all Ontario residents recognize that losing public parks, recreation programs or facilities would have a significant negative impact. 13) Ontario residents overwhelmingly recognize that Recreation and Parks boost social cohesion and quality of life 14)There's a strong agreement that recreation contributes to health and wellbeing 15)Ontario residents are especially adamant about the role of recreation and parks in fostering healthy children 16)Over 3/4 of Ontario residents agree that recreation is an antidote to crime 17)The majority of Ontario residents agrees that recreation contributes to environmental stewardship Given the increasing obesity rates in Canada, Parks, Trails, Facilities and Recreation Programs is of utmost importance. In 2004, 11.3 million adult Canadians were overweight or obese and obesity rates amongst children has increased 200 -300% over the past 20 years. In addition to increasing obesity rates, Municipalities are experiencing an aging of the population as the baby boomer generation reaches retirement. Recent statistics illustrate the increase of the aging phenomenon, with the 55 plus age cohort doubling in size in many communities in the next 20 years (an increase of 224% in Oro - Medonte) Along with the growing older adult population, this age segment is predicted to lead more active, independent lives after retirement and expect higher quality services and facilities. The Township provides recreational programming though community partnerships and direct programming while adhering to the mandate of direct cost recovery. Direct programming includes social, recreation and cultural programs such as adult programs, March break and summer day camps and special events. The Township uses a community development approach to partnerships with communities to enhance grassroots community initiatives and activities. Through this model the Township is able to provide countless programs, events, and facilities in a cost effective manner. The following report provides a qualitative and quantitative review of the direct programming provided in the winter session of 2011. Recreation and Community Services Report No. RC2011 -16 ist 17, 2011 Page 2 of 5 Page 219 of 380 10u) - Report No. RC2011 -16, Shawn Binns, Director of Recrea... ANALYSIS: Review of winter programs and events The Winter 2011 program participant rates are comparable to last year. The March Break program experience significant increase compared to the last several years. The breakdowns are as follows: Adult programs o Number of total participants in adult programs was 170 o Experienced a slight increase in participant numbers versus last winter session. o Boot camp continues to be increasingly popular, so much so that a second class was added to accommodate the high registration numbers. o Effort was made to offer programming in the north, with both the Total Body Sculpt (Warminster Public School) and the Keen -Ager Fitness running in the winter session. There are limitations however, due to space constraints and lack of appropriate facilities. SCDSB schools in the north of the community continue to be cost prohibitive due to custodial overtime fees or lack of available time. o The new "Keen- Ager' section of the Recreation and Community Services Brochure which was added to the guide last fall, offering programs to older adults, continues to grow. Both the fitness and line dancing classes continue to have consistent registration. o A Keen -Ager drop in program was also offered at Hawkestone Hall. Activities ranged from computer use and genealogy to snowshoeing and walking clubs. Children /Preschool Programs o Participation numbers were up greatly over last year, due in large part to the "Kids Club" Afterschool Program that consistently has 15 -20 participants at the program offered Monday's and Thursdays in Hawkestone from 4:00- 6:00pm, o Registered Programs were also offered during the winter session ranging from art based programs, offered in partnership with MacLaren Art Centre, to dance to sports. o The partnership with the Ontario Early Years Centre continues to be successful. 50 children and their parents regularly participate in a variety of programs aimed at children aged 0 -6 at both the Old Town Hall and Jarratt Hall. • March Break Programs o March Break numbers were up significantly versus last March Break and were above the average for the last number of years with 159 total participants. Recreation and Community Services August 17, 2011 Report No. RC2011 -16 Page 3 of 5 Page 220 of 380 10u) - Report No. RC2011 -16, Shawn Binns, Director of Recrea... o An average of 30 children per day participated in the camp activities which consisted mainly of day trips to local attractions and was based out of the Community Hall in Hawkestone. o Based on the assessment of last year's program, this year we altered the price and program to make it more affordable for families and were able to deliver the program for $115.00 per child, a significant decrease over last year's rates. o The Afterschool Program provided a great promotional opportunity and we marketed directly to those participants which bolstered the camp numbers. Special Events o The Mayor and Council Skate was a great event again this year. 50 residents attended the free skate and got a visit from a special guest. o The Family Day Event was hosted at Sweetwater Park again this winter. This year we partnered with the "Friends of Sugarbush" community group to deliver the event. It was a huge success with 120+ participants, family events ranging from tug of war to homemade tobogganing and the Recreation and Community Services Department also sponsored lunch for the event. Financial In the 2011 Winter Session, the Recreation Programs again achieved and exceeded the budget goal of cost recovery of direct expenses. The increased revenues assist in defraying the program administration and institutional costs associated with this service level. Service Excellence As a tool to ensure Customer Service Excellence and Continuous Quality Improvement a participant survey was distributed to participants in the Winter Session of 2011. Results of the completed surveys have been summarized (Attachment #1), and will be used for program enhancement. Key findings from the summary show that the average response for evening programs and March Break Camps was above 4.6 out of 5 (4 rating being "met or above expectations" and 5 rating being "exceeded expectations"). Most categories scored 4.0 or above on average with a few areas demonstrating slightly lower scores. One area of weaker scores was the Facilities section with scores averaging 4 for facility Cleanliness, Equipment and Aesthetics with some individual scores in the 2 to 3 range. "Registration Convenience" was another area of slightly lower scores in comparison to other areas, but has increases slightly over 2009 numbers. One factor that could attribute to the improvement could be the introduction of the "online" registration and payment option. Another tool for gauging customer input and satisfaction was the web survey put forward by the Web Enhancement Group which provided some interesting findings. Out of 45 respondents, 73% indicated that self -serve "eService" was very important for Recreation Programs. These findings would indicate that an online registration option would be an interest to Oro - Medonte residents. Recreation and Community Services August 17, 2011 Report No. RC2011 -16 Page 4 of 5 Page 221 of 380 10u) - Report No. RC2011 -16, Shawn Binns, Director of Recrea... Looking to 2011 a) Program Enhancements i. partner with local community organizations to enhance and build on programs for older adults. ii. continued expansion of service across the municipality, building on the successful programs currently running in the north. iii. increase in direct programs for seniors iv. continued and enhanced support to community and volunteer groups V. expansion of programs utilizing school facilities vi. enhancement of the Keen -ager program through the use of the HCF Grant vii. increase recovery ( %) of overhead expenses b) Customer Service i. enhance the Recreation and Community Services component during the redevelopment of the Township website ii. based on the input gathered in the web survey, recommendations emulating from the review would indicate that online /self -serve registration would be a valued service. iii. Max Solutions, who currently provide the software and support for our facility booking program, has quoted us that a price for registration software and online capability at a cost of $5750.00. An annual maintenance fee will also be required for subsequent years of $1000.00. These figures would be in addition to our current upkeep costs for the facility software. ATTACHMENTS: 1) Customer Feedback i) Summary of Feedback -Winter 2011 ii) Questionnaire Respectfully submitted: _ ustin Hodgkinson Community Recreation Coordinator C.A.O. Comments: C.A.O. Approval: Date: I C)6 ` 2-011 Recreation and Community Services August 17, 2011 Report No. RC2011 -16 Page 5 of 5 Page 222 of 380 10u) - Report No. RC2011 -16, Shawn Binns, Director of Recrea... Customer Program Evaulation Form Summary Grading Guideline: 5. Exceed expectations 4. Met or above expectations 3. Satisfactory 2. Fair 1. 52 Surveys - 8 Programs Average Response Enjoyable 4.83 Location convenience 4.62 Program Time 4.52 Reg. Process convenience 4.34 Reg. Fees 4.42 Brochure Guide content and descriptions 4.45 Guide format 4.42 Customer Service Questions were answered promptly 4.65 Clear info and correspondence provided 4.68 Concerns addressed 4.63 Staff Knowledgeable 4.94 Motivated 4.92 Organized 4.83 Prompt and on time 4.75 Encouraged participants 4.76 Facility Condition 4.43 Cleanliness 4.08 Equipment 4.36 Aesthetics 4.29 Overall Program Rating 4.68 Page 223 of 380 10u) - Report No. RC2011 -16, Shawn Binns, Director of Recrea... _ TOWNSHIP OF ORO- MEDONTE RECREATION AND COMMUNITY SERVICES 0 T, If PROGRAM EVALUATION FORM Proud Heritage, Exciting Fniharc 148 Line 7 South, Box 100 Oro ON LOL 2X0 thodgkinson (cDoro- medonte.ca We value your opinion In an effort to serve the community and to ensure the quality of programs we ask that you take a moment to give us your input on the program that you participated in. Program Date Please circle the answer that is most applicable. How did you learn about the program? a) Friends b) Program Guide c) Township website d) Other If other please indicate Did you receive our Program Guide? YES NO If "YES" by which means: a) By mail b) From a Township Facility c) Township Website d) Other If other please indicate Grading Guideline 5. Exceeded expectations 4. Met or above expectations 3. Satisfactory 2. Fair 1. Unacceptable Program Highest Lowest Enjoyable 5 4 3 2 1 Location convenience 5 4 3 2 1 Program time 5 4 3 2 1 Registration Process /Convenience 5 4 3 2 1 Registration Fees 5 4 3 2 1 Comments: Brochure Guide content and descriptions 5 4 3 2 1 Guide format 5 4 3 2 1 OVER -> Page 224 of 380 10u) - Report No. RC2011 -16, Shawn Binns, Director of Recrea... Customer Service Questions were answered appropriately Clear information and correspondence provided Concerns addressed Comments: Staff Knowledgeable Motivated Organized Prompt and on time Encouraged participation Comments: Highest Lowest 5 4 3 2 1 5 4 3 2 1 5 4 3 2 1 Highest Highest Lowest 5 4 3 2 1 5 4 3 2 1 5 4 3 2 1 5 4 3 2 1 5 4 3 2 1 Facility Highest Lowest Condition 5 4 3 2 1 Cleanliness 5 4 3 2 1 Equipment 5 4 3 2 1 Aesthetics 5 4 3 2 1 Comments: Overall Rating of the Program Comments: 5 4 3 2 1 Is there a program you would like to see offered by the Recreation and Community Services Department? Page 225 of 380 10v) - Report No. RC2011 -17, Shawn Binns, Director of Recrea... REPORT Proud Herita ., Exciting Future Report No. RC2011- 17 To: Council Prepared By: Shawn Binns Meeting Date: August 17, 2011 Subject: Administration Office HVAC Retrofit Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. RC2011 -17 be received and adopted. 2. That the funding requirement of $13,025 to complete the detailed HVAC system design be approved and financed through the budget stabilization reserve fund. 3. That staff issue the project for tender and report back with tender pricing for consideration in the 2012 Capital Budget. BACKGROUND: The Oro - Medonte Administration Offices HVAC building systems are comprised of electric zone heaters and two centralized electric air handling units. Cooling is obtained via two outdoor air cooled condensers to the cooling coils of each air handler. The existing system is comprised of the original air handling unit and condenser installed in 1987 (at the time of construction) and the air handling unit and condenser installed in 1996 when the building underwent a major renovation adding the basement storage, bathrooms and offices at the rear of the building. Domestic hot water is supplied from an electric 108 litre hot water tank. Funding of $15,000 was included for preliminary engineering in the 2011 Budget. ANALYSIS: AECOM engineering was retained to review the feasibility of replacing the existing systems with a new central air handler with a natural gas fired heat exchanger and a high efficiency air cooled condenser. This preliminary design phase included: • A building survey of the existing HVAC systems • HVAC Energy Analysis • Determination of eligibility under energy incentive programs • Development of estimated construction budget Recreation and Community Services August 17, 2011 Report No. RC2011 -17 Page 1 of 8 Page 226 of 380 10v) - Report No. RC2011 -17, Shawn Binns, Director of Recrea... PROPOSED HVAC BUILDING RETROFIT — Per AECOM Report The proposed retrofit includes combining the two existing supply air ductwork mains serving both areas of the building (original and renovated areas) into one supply air main. This new main supply air duct would then be connected to a new fully modulating gas- fired, high efficiency central air handling unit located in the existing upper floor Mechanical /Electrical Room (analysis of existing building plans identify the floor can withstand the additional load requirements of a larger central unit, however the floor should be inspected and surveyed prior to the completion of tender documents). A new replacement high efficiency air cooled condenser would replace the two existing air cooled condensers located outdoors on existing concrete pads. The existing basement air handler and all associated ductwork/controls are proposed to be removed entirely. The existing cabinet fan, exhaust fan, supply fan and cooling coil for the existing upper floor air handling unit are proposed to be removed complete with supply, outdoor (ventilation) and return air main connections. The supply, outdoor (ventilation) and return air mains will need to be enlarged to accommodate the new larger central VVT air handler. Ductwork modifications and extensions will be performed between the two buildings to join the systems together. The existing 108 litre hot water tank located in the upper Mechanical /Electrical Room which serves the building could also be replaced with a new high efficiency natural gas fired hot water tank. New gas fired units (air handler and water heater) will require new intake and exhaust pipe penetrations through the roof. New wall louvres would be provided at the east and west roof gables to accommodate new intake /relief louvres which would allow the new air handler to utilize free - cooling (economizer mode). An example is shown below at the east gable: Recreation and Community Services August 17, 2011 Report No. RC2011 -17 Page 2 of 8 Page 227 of 380 10v) - Report No. RC2011 -17, Shawn Binns, Director of Recrea... The existing building perimeter electric baseboard heaters can remain for auxiliary (backup) heating. A new incoming gas main will likely need to be provided from the existing utility main located at the street complete with a new gas meter and regulator. The generator will be reconnected to this main and a new branch pipe will be installed from the new meter to the upper floor Mechanical /Electrical Room. The new incoming gas pipe and meter should also be sized to accommodate future equipment i.e. generator additions. The existing VVT boxes and Carrier 3V VVT pressure dependent zone controllers are proposed to remain and be reused although some boxes may be relocated or replaced to suit final design documents. The replacement of up to 4 VVT boxes are included in the budget in the construction budget. All existing VVT box electric reheat coils are proposed to be removed which will require sheet metal repairs at the boxes and electrical power cable removal back to the panels. The new air handling system and existing Carrier zone controllers can be monitored with a new building automation system (BAS) which could be installed on a standalone computer located in the upper floor. This would enable greater control of the building systems. During the design stage, the existing upper floor Mechanical /Electrical Room will be reviewed for compliance with the B149 Gas Code to ensure it meets all construction requirements for a room containing gas fired equipment. CALCULATED ENERGY ANALYSIS COMPARISON Energy usage calculations for the Administration Building HVAC equipment have been based on an occupied schedule of Mon -Fri 8:30am to 4:30pm. The following estimated annual values are based on energy calculations performed for each of the HVAC scenarios: Existing Basement Air Handler (Electric Heat, Electric Cooling, VVT box electric reheat): Pre -Heat: 20,416 kWh Cooling: 8,864 kWh Fans: 15,158 kWh Electric Zone Heating: 57,880 kWh Total Existing Estimated Annual Electrical Draw: 102,317 kWh's. Existing Upper Mechanical /Electrical Air Handler (No Heat, Electric Cooling, VVT box electric reheat): Cooling: 16,618 kWh Fans: 18,963 kWh Electric Zone Heating: 156,059 kWh Recreation and Community Services August 17, 2011 Report No. RC2011 -17 Page 3 of 8 Page 228 of 380 10v) - Report No. RC2011 -17, Shawn Binns, Director of Recrea... Total Estimated Annual Electrical Draw: 191,640 kWh's. New Central VVT Air Handler (Central Gas Heat, Electric Cooling): Heating: 819,950 MBH = approximately 24,000 m3 natural gas Cooling: 33,685 kWh Fans: 47,396 kWh Total Estimated Annual Electrical Draw: 81,081 kWh's. Total Estimated Annual Gas Consumption: 24,000 m3 ENERGY USAGE COST ESTIMATES The estimated energy usage costs for the office HVAC equipment (existing and proposed) are itemized below. Note that the following rates are on actual average billing rates. Current (May 2011) average commercial market prices for natural gas = $0.36 /m3 Current (May 2011) average commercial market prices for kWh = $0.13 /kWh Total historical annual kWh for 2010: 434,754 kWh @ $58,274 before taxes Existing Basement Air Handler (Electric Heat, Electric Cooling, VVT box electric reheat): Total Existing Estimated Annual Electrical Draw: 102,317 kWh's Total Estimated Annual Electrical Cost: $ 13,301 Existing Upper Mechanical /Electrical Air Handler (No Heat, Electric Cooling, VVT box electric reheat): Total Existing Estimated Annual Electrical Draw: 191,640 kWh's Total Estimated Annual Electrical Cost: $ 24,913 Total Estimated Annual Existing Air Handlers (Two) Energy Costs = $38,214 = approx. 65% of total annual kWh usage New Central VVT Air Handler (Gas Heat, Electric Cooling): Total Existing Estimated Annual Electrical Draw: 81,081 kWh's Total Estimated Annual Electrical Cost: $10,540 Total Existing Estimated Annual Gas Consumption: 24,000 m3 Total Estimated Annual Natural Gas Cost: $ 8,315 Total Estimated Annual New Central VVT Air Handler Energy Costs = $18,855 Annual savings based on current market rates $19,359 Annual reduction in total KW /h used at the facility 212,876 or reduction of 48% In addition electricity prices are projected to increase at a rate of 2.5 -3.5% for the next 20 years (Ontario Energy Board). Typical lifecycle data for air handling equipment is 14 -18 years, although well maintained equipment can exceed this expectation. The original (1987) air handler and condenser are fully depreciated while the engineered air system installed in 1996 has approximately 3 years of expected life remaining. Given the service requirements for gas conversion, the systems could not be reviewed in isolation. In addition to reduced Recreation and Community Services August 17, 2011 Report No. RC2011 -17 Page 4 of 8 Page 229 of 380 10v) - Report No. RC2011 -17, Shawn Binns, Director of Recrea... energy costs, a single unit would also reduce annual maintenance and repair expenses. In 2010 approximately $6,000 was spent on HVAC repairs and maintenance at the Administration Building. CONSTRUCTION COST ESTIMATES — AECOM June 2011 The estimated construction costs for the proposed office HVAC equipment are itemized below. Estimates are +/ -25% (Class D budget) as formal design drawings are not yet available for takeoff. Final pricing would be determined through public tender process. Note that engineering fees and taxes are not included. All labour has been assumed to be performed during normal business hours. If required, a new incoming buried gas piping from the street and new gas meter are assumed to be provided by the gas utility at no charge to the Township however this would have to be confirmed once more design information is available. Recreation and Community Services August 17, 2011 Report No. RC2011 -17 Page 5 of 8 Page 230 of 380 10«\- RbeDO[1 NO. RC2011-17, Sh8VVO BiOO8, Director OfReC[88' Section - Description General Instructions for Mechanical Division Basic Materials and Methods Balancing and Commissioning Vibration and Noise Control now, "Mr, "If Testing, Flushing & Cleaning Gas Pipe and Fittings (Excluding new Buried Gas; Main and Meter) Gas Valves Ductxork and Specialties 4 New VAV Terminal Units (Replacements) Air Handling Und Air Handier Gas Flues Mechanical Systems Controls Including New BAS New Replacement Gas Fired Domestic Hot Water Tank New Economizer Intake and Exhaust Air Louvres In East & West Roof Gables Remove VAV Electric Reheat Coils and Install New Duct Holstim i Air Handlers Sections up Stairwav TOTAL DIVISION 15 - MECHANICAL Demolition General Trades & Drywall Work Electrical wDrk New Concrete Housekeeping Pad NMI Sub-total $391,407,150 0% 1, Grand Total Estimated Construction Cost SEFTIMIRT-M The following construction tasks could be performed in addition to the tasks listed above in order to install two separate gas fired units in the two existing locations. These tasks and approximate construction costs are for order of magnitude considerations only. Recreation and Community Services August 17, 2011 Report No. RC2011-17 Page 6 of 8 Page 231 of 380 10v) - Report No. RC2011 -17, Shawn Binns, Director of Recrea... ENGINEERING FEES Phase 1 Preliminary Review (Completed) $ 6,225 Phase 2 Design Mechanical $13,400 Electrical $ 5,800 Architectural 2,600 $21,800 Contract Administration $10,300 Total Phase 2 $32,100 ENERGY INCENTIVES It is anticipated that energy incentive grants of $35,000 can be realized through the anticipated reduction in Kw /H. FINANCIAL: Estimated Capital Cost (excluding HST and soft costs) $430,550 Estimated energy incentive grant $(35,000) $395,550 Annual cost savings $19,359 (2011) + 3% annual projected annual increase Recreation and Community Services Report No. RC2011 -17 August 17, 2011 Page 7 of 8 Page 232 of 380 10v) - Report No. RC2011 -17, Shawn Binns, Director of Recrea... Breakeven on capital investment approximately 17 years. Impact to proceed with detailed design in 2011 Phase 2 Design $21,800 2011 Budget Allocation $15,000 Less Phase 1 costs incurred $(6,225) $ 8,775 Additional funding requirement ($21,800- $8,775) $ 13,025 CONSULTATION: • AECOM • Director of Finance CONCLUSION: It is recommended that staff be authorized to commence the detailed design phase as outlined, to issue the project for tender for completion in the spring of 2012. It is anticipated that this timing will achieve enhanced pricing locked in for 2012. Council may also opt to defer the design to 2012 or defer the project. Deferral of the project presents the risk of increased maintenance and repair costs as well as the potential of operational disruptions. Respectfully Submitted: 1 Shawn Binns Director, Recreation and Community Services SMT Approval / Comments: I C.A.O. Approval / Comments: Recreation and Community Services Report No. RC2011 -17 August 17, 2011 Page 8 of 8 Page 233 of 380 10w) - Memorandum correspondence dated August 17, 2011 from ... MEMORANDUM To: Council cc: 7ouansl�ip �f Proud Heritage, .exciting Future From: Shawn Binns R.M. File #: Date: August 17, 2011 Roll #: Subject: 50 Fairway Court At the Council meeting of July 13 th , 2011, Council provided direction to staff to review the costs associated with addressing a number of hazardous trees currently present on the Fairway Court Parkland. Wes Reynolds (ISA Certified Arborist) with Wes' Tree Service has completed a hazardous tree analysis and identified a number of trees which pose an immediate safety risk. Based on the report provided by Wes Reynolds, the expense to remove the trees which pose an immediate safety concern and remove the debris would be $4,200. It is recommended Council address the immediate safety concerns present at 50 Fairway Court and proceed with removing the identified hazardous trees. Respectfully Submitted, Shawn Binns Director, Recreation and Community Services Page 234 of 380 10x) - Hugh Murray, Deputy Fire Chief, re: Fire & Emergency MEMORANDUM To: Robin Dunn, CAO cc: District Chiefs Township of Proud Heritage, Exciting Future From: Hugh Murray, Deputy Fire Chief R.M. File #: Date: August 16th, 2011 Roll #: Subject: Fire & Emergency Services Department Update Robin, As discussed, I am providing an update regarding Fire & Emergency Services operations. We have been busy over the last few months with calls; fire, motor vehicle accidents, medical, fire prevention, as well as other related activities. Fire prevention inspections have been going well with the assistance of one of our officers who has been making himself available approximately 2 — 2 1/z days per week together with support from each District Fire Prevention Team member. The administrative assistant has been scheduling the inspections and all are being handled in a professional, efficient and timely manner. Also, from a prevention and public education standpoint, the Department was involved in Canada Day activities participating in three area events: Sugar Bush, Hawkestone & Horseshoe Resort. Involvement from fire prevention team members, new recruits, firefighters and officers from a number of stations made all of these events successful. The Department was involved in a very large, first time, competition held at Horseshoe Resort (Warrior Dash). This was a one day event that had 12,000 registered participants involved in a 5K race negotiating numerous obstacles. The OPP estimated close to 32,000 people attended this event over a 12 hour period. Police, fire and paramedics all worked together with the organizers to insure a safe event, with little disruption to the community. We are currently planning and getting ready for the CMT Music Festival happening at Burls Creek Park on August 26, 27 & 28. Initial estimates expect up to 15,000 visitors. As you and members of Council are aware, the Line 4 water supply project is moving along, targeting the dry hydrant to be in place by the end of September. We had two separate visits in the last couple of months from the Ministry of Labour due to anonymous complaints. Each time the inspector investigated, we provided the necessary information and answered his questions. He appeared to leave satisfied, as there was no orders issued, or evidence to substantiate the complaints. The last complaint had to deal with a structure fire that was Page 235 of 380 10x) - Hugh Murray, Deputy Fire Chief, re: Fire & Emergency handled very quickly and efficiently by our firefighters. Information provided to the inspector from the anonymous complainant came from a picture whose origin was from a local newspaper on the internet. I answered the inspector's questions honestly and professionally and again the gentleman left appearing to be fully satisfied. Day to day operations of the Department have been going well, but extremely busy. The trucks and equipment are being maintained as per the fleet maintenance schedule, mainly due to the valuable and greatly appreciated assistance of a couple of firefighters who have been making the appointments and delivering equipment where it needs to go. I have also had great support from the District Chiefs and Department Heads, who have been extremely helpful and offer assistance where they can, as well as support from yourself on an ongoing basis. Although I remain on call 2417, 1 have delegated a couple of weekends to three District Chiefs who have been kind enough to take turns being on call. Their assistance, in this regard, was greatly appreciated. Overall, everyone has been working very well together to get things done and communicating any issues or concerns. Attached is a summary breakdown of calls for the Department. I will forward in an email by the end of the week including a detailed incident breakdown. /44- Hugh -2- Page 236 of 380 10x) - Hugh Murray, Deputy Fire Chief, re: Fire & Emergency Page 237 of 380 4- 4- U U +- c +- c QJ QJ .2 72 U U C C O r1 r1 r-I O O N N A� W V ryly CY o V1 CY ~ V N � A' Ln VW AWE' W Z lD N r-I � W O � � 06 v w J � ._ Q M L ° a O rr O `^ O Gi m k.0 c Ln °O ° ° °O °O ° O °O ° Page 237 of 380 10x) - Hugh Murray, Deputy Fire Chief, re: Fire & Emergency 0 0 0 J J i Q Q N U •i d V1 Z •y �o, W LJJ 06 O L � LL O V � , y �� 00000000000 J ,b ell NY ell O Ornwr -k.O n�mc•4� d/ �O OD Page Page 238 of 380 11 b) - Councillor Lancaster, re: Request for Road Closure - ... Brissette, Marie From: Lancaster, Marty Sent: August 5, 2011 11:31 AM To: Irwin, Doug Cc: Dunn, Robin; . Council Subject: request for road closure Hi Doug, I would like to get this item put on the August council meeting. The Shanty Bay Festival is scheduled for September 10th. To take place on the 'Village Green" from 10AM -5PM As they have done for years now they would like to have a 'kids parade'. it starts from the fire hall, on Ridge road, turns left down O'brien, right onto Bay St. to the village green. It is to commence at 10 AM. The Festival committee (chair Darren Parr 705 ) is requesting a road closure for a short period of time starting at 10 AM. A fire truck has led the parade in the past, so a request to continue that tradition has also been made. Marty Lancaster Ward 3 Page 239 of 380 11 c) - Mayor H.S. Hughes, re: correspondence dated August 7,... Brissette, Marie Subject: RE: Bob Lowe - Craighurst From: Bob mailto: Sent: Sunday, August 07, 2011 8:37 PM To: Hughes, Harry Cc: Lancaster, Marty Subject: Bob Lowe - Craighurst Good Day Harry: I like to express my thanks and appreciation to Marty Lancaster for taking the time to look at the cracking and lifting of the bottom of my driveway that runs into the street. This concern was first brought to the attention of Mr. Craig during his term as Mayor. I had left a voice message on his home answering machine explaining the condition and concerns of the bottom end of my driveway. To my surprise, the next morning there was a work crew cutting and patching up areas of the driveway area. I spoke with Jerry Ball (Foreman) and he assured me that this was a temporary fix and would be repaired correctly as soon as the equipment and supplies became available. The temporary fix that they had done was still a safety issue and concern, as vehicles were still sliding into the north side ditch and my snow blower was sliding into the same areas. Then elections were held and Harry Hughes was elected Mayor. I gave you a chance to get settled and then I called you and updated you on my driveway concerns. You came out and took a look and also agreed with me that this area of the driveway should be repaired correctly. You even had Marty Lancaster (Councillor — Ward 3) come out and look at my concerns and he as well agreed that this needed to be repaired correctly. The work crew came out when I was not at home and put a useless little speed bump near the north side of the ditch. The speed bump did not stop the sliding into the ditch during the winter months. Both you and Marty are more then aware of the safety concerns and the sloppy work that has been done with these little repair jobs. The driveway concerns to worsen and you both know its condition and safety concerns but no one wants to address this ensure. Harry, this is your second term now, so I thought you would of directed that my driveway be repaired correctly, but instead nothing has been done. Due to health reasons I am not able to address council as indicated. I'm asking you once again, please take the necessary steps to have this long time issue addressed and repaired correctly before it gets worse and some body gets hurt from sliding off the edge into the ditch. I also do not appreciate the way my home looks because your works department have said that there are other driveways in worse condition. My concern is with the safety and condition of my driveway, not with other driveways. Sincerely Yours, Bob Lowe 84 Procee Circle Craighurst, Ontario L4M -4Y8 i Page 240 of 380 11c) - Mayor H.S. Hughes, re: correspondence dated August 7,... Page 241 of 380 11c) - Mayor H.S. Hughes, re: correspondence dated August 7,... Page 242 of 380 11c) - Mayor H.S. Hughes, re: correspondence dated August 7,... Page 243 of 380 11c) - Mayor H.S. Hughes, re: correspondence dated August 7,... Page 244 of 380 11c) - Mayor H.S. Hughes, re: correspondence dated August 7,... Page 245 of 380 12b) - Barrie Public Library, Minutes of Meeting held on May BARRIE PUBLIC �CE E t: L JUL 2 0 2011 MINUTES O�Ns. Board Meeting #11 -05 Tuesday May 24, 2011 at 7 :OOPM Consumers Gas Boardroom PRESENT: C.Virgo (Chair), R.Duhamel (Vice- Chair), R.Palmer, B.Jackson, R. Reynolds, A. Davis (Director), T. Latimer (Recorder) ABSENT: L.McClean, L.Strachan, T.Johnson, R. Junke Call to Order The meeting was called to order at 7:05pm Confirmation of Agenda Add 10.1 SOLS Update (Ruth) 3. Conflict of Interest None declared 4. Capital Campaign Update Chris VanderKruys (Development Office) . Both positive and negative feedback has been received about the new newsletter, older patrons don't like that they have to access the internet for a full description of programs. The Campaign is ongoing, awaiting some donations. 22 Dragon Boat Teams have registered. Volunteer Brunch is May 28`s. 5. Minutes of Meeting 5.1 Minutes of Board Meeting #11 -04 dated Tuesday May 24, 2011 #11 -18 REYNOLDS — PALMER THAT the Minutes of Board Meeting #11 -04 dated Thursday April 28, 2011 be adopted. CARRIED 6. Business Arising Business Plan to be added to the June meeting agenda and cost estimates to be added to the plan for September meeting. 7. Report of the Chair Boutique revenues are lower than last year at this time. 380 people attend the programs at Holly, 231 attended at Zehrs. Spanish storytimes were well attended. 8. Committee Reports Page 246 of 380 12b) - Barrie Public Library, Minutes of Meeting held on May 8.1 Financial Statement — Apri12011 #11 -19 DUHANIEL - JACKSON THAT the expenses listed in the Financial Statements for April 2011 be approved. CARRIED Director of Library Services Report April 2011 Al will arrange a presentation to the Board on Bibliocommons. Al will set up a time to present to Council in Late August or September. The library security system needs to be replaced. The City's procurement policy for Painswick may delay having.the furniture for the Branch in time. 10. Other Business 10.1 SOLS Update. Ruth represented the library at the SOLS (Southern Ontario Library Service) meeting in Midhurst. Most libraries that were represented were small libraries. They gave a service overview of the service SOLS provides for libraries. Ruth will distribute some articles that the Board may be interested in. 11. Committee Meeting Dates Thursday June 23, 2011 at 7:00pm, Board meeting to follow. 12. Date of Next Board Meeting Thursday June 23, 2011 at 7:30pm in the Consumers Gas Boardroom. 13. Adjournment The meeting was adjourned at 8:44pm by Ray Duhamel. e CHAIR DATE ,�� L/1, DATE Page 247 of 380 12b) - Barrie Public Library, Minutes of Meeting held on May DIRECTOR'S REPORT June 23, 2011 for May 2011 I PERSONNEL 1. May 5th, the Director appeared on Rogers TV Sandra Green show to discuss strategic planning, visioning and leadership. 2. May 6`s, the Director participated in the development of Laurentian University's strategic plan with other Barrie community organizations. 3. The Director represented the Barrie Public Library Board at the Library's `Battle of the Books" final May 6ffi. 4. May 9a`, the Director met with Union representatives to discuss seniority at the Library. 5. May 20`h, The Director met with the Union to discuss a policy grievance with respect to the Library's past practice of accepting an undergraduate degree as an alternative to the Library Technician diploma. The Library will continue to follow past practice. 6. May 25h to June I", the Director attended the Canadian Library Association Annual Conference in Halifax and the meeting of the Canadian Urban Library Council's annual executive meeting and well as the annual general meeting. (summary of both attached) 7. On May 5, Georgian College E.C.E. unique placement student, Celina Jermey, returned to school to complete her studies. 8. On May 9a', Georgian College E.C.E. unique placement student, April Brubacher, joined the Children's Department. April will be with the Library until June 2. April will assist with storytimes and other tasks in the department. Patricia Roebuck has included April in the "French Early Years Program." 9. In May, Laurie Wright, Information Technology Services, was forced to take an. unexpected medical leave but is expected to be able to return to work in June. 10. May 9a', the Barrie Public Library Management Team met with consultant, Linda Morgan, for the first management team building exercise. II INFORMATION SERVICES 1. With the assistance of Laura LaFleshe, Patricia Roebuck and Laurie Wright, Mary McAlpine conducted 5 Bibliocommons training sessions for library staff in May. 2. Janet Graham worked with Visiting Library Service (VLS) patron, Eleanor Hulgaard, in a pilot to evaluate the use e- readers to extend access to patrons requiring large print. Only a small number of published titles are available in traditional large print. 3. Alison Brumwell and Elizabeth Bufton attended an Evergreen Award webinar to review the 2011 nominated titles. 4. Anne Dorsey assisted Cindy Pomeroy -White and Debra Smith to use PCensus to locate areas in Barrie with a high density of teens in preparation for the delivery of youth library services and programs. 5. In May, weeding of the Adult Information Services collection continued in preparation for RFID. 6. Robyn Zuck participated in a webinar outlining the future plans for "Our Ontario." The Library has beneiitted from the online service for the indexing the births, marriages and deaths in the Barrie newspapers and plan to continue with the service. 7. Cindy Madden continued to order material for both the main library and the Painswick. Branch in May. Depending on "fill rates," the Library is projecting that two thirds of the Page 248 of 380 12b) - Barrie Public Library, Minutes of Meeting held on May Painswick opening day collection target will be achieved. As materials circulate after opening, the remaining third will be needed to "re- stock" the shelves within the first weeks after opening. More core lists were completed and sent to Library Service Centre for ordering. 8. Cindy Madden corresponded with Val Brucker of the Barrie Historical Association to obtain copies of several local history DVDs and a CD set of interviews with several long- time Barrie residents. 9. Patricia Roebuck continued to evaluate all the Southern Ontario Multilingual Program (SOMP) material to update inventory lists and address correspondence between Southern Ontario Library Service (SOLS) and member SOMP libraries. 10. Robyn Zuck met with EBSCO and NoveList representatives to discuss the upcoming changes to NetLibrary ebooks involving the new interface and card authentication. Robyn also attended a webinar covering the new ProQuest searching platform. The library will be transferring to this platform in June. 11. Lynn Hougham added 123 donated items to the Adult collection in May. 12. The Library will not be continuing the AskOn service with Knowledge Ontario this year now that it will involve a cost that exceeds the benefit to Barrie citizens. 13. Adult Information staff continues to answer a number of "Ask a Librarian" questions involving businesses, genealogy, reference and a particular in -depth request involving the original land grant petitions for Upper Canada. 14. Elizabeth Bufton created the following displays: "Royal Reads @ Your Library" "Poetry Month @ Your Library "Find the right job @ Your Library" "Culinary Journeys @ Your Library" "Arts & Crafts @ Your Library" "Gardening @ Your Library" "Reduce — Reuse — Recycle @ Your Library" "Let' get moving @ Your Library" as well as a "Holocaust Day" display in the front foyer of the library. 15. Anne Dorsey's 30 minutes+ reference service continues to experience considerable use by the business community requiring the Library's Multimillion Dollar Database Index and PCensus. 16. Information Barrie distributed 2470 brochures in May including "Newcomer Information Packages." 17. Shonna Froebel continues to meet with surrounding libraries to prepare for the Human Library program to be delivered later this year. 18. Mary McAlpine conducted a tour for 7 members of the Red Hat Society community group. 19. Janet Graham & Elizabeth Bufton provided materials for 11 Nursing/Retirement Homes this month. Positive comments on the new book block program were received. 20. Janet and Elizabeth hosted the quarterly Seniors Interagency Meeting in May. Topics . included "Senior Connect' ' and the planning for the upcoming "seniors' month" barbeque at Parkdale. Elizabeth will play a pivotal role in the new 55+ Information Directory created by the Senior Interagency committee. Janet is arranging to have a library display table at the senior "Living Well" event to be held at Victoria Village June 3rd. Janet has created a bibliography of library materials on Healthy Eating. Page 249 of 380 12b) - Barrie Public Library, Minutes of Meeting held on May 21. In May, Janet provided her monthly book review for Focus 50+ community seniors' paper plus upcoming library events. 22. Patricia Roebuck has been asked by Southern Ontario Library Service (SOLS) to talk about the Southern Ontario Multilingual Pool (SOMP) at a Multicultural Forum on June 13 in Toronto. 23. Anne Dorsey as the Business Librarian attended the Annual Self - Employment Assistance (SEA) Conference in Gravenhurst on May 4h. 24. Anne attended the Barrie Chamber of Commerce Breakfast Networking event on May 5t` The speaker was Scott Gingrich from Piggybank Technology on "Website Mistakes That Torpedo Your Business." 25. Anne attended the Barrie Chamber of Commerce Board Meeting on May 17`x' 26. Anne hosted the Barrie Public Library display at the Mr. Bob Networking Event on May 17a' 27. Anne attended the Barrie Chamber BA5. 28. Anne attended the WINGS breakfast meeting on May 25th 29. Anne presented a story and book session for adults with intellectual disabilities at Collier Street United Church on May 30`h. 30. During the month of May, Adult Information Services delivered 28 programs including digital workshops, tours, book clubs, business, gardening, travel and community outreach to 238 people. 31. Shonna Froebel attended 2 Painswick site meetings in May as well as an additional two furnishing meetings. 32. Martha Chown, Information Barrie, managed to update all the Barrie summer activity records including day camps, bible schools, etc. in May in preparation for summer. Martha also created a "Day Camp" display with brochures to assist Barrie. citizens with their plans for the summer. 33. Anne Dorsey submitted two proposals in May for the Ontario Library Association (OLA) SuperConference 2012. One involves Chris Vanderkruys on business partnerships and another one with Toronto Public Library and Richmond Hill Public Library addressing programs for adults with intellectual disabilities. Children and Youth Service 1. On May 4 May 17 and May 20th Laura LaFleshe assisted Mary McAlpine with Bibliocommons Training for staff. 2. Laura LaFleshe trained Patricia Roebuck and Vicki Nicholls on how to do staff Bibliocommons lists for Reader's Advisory. 3. Vicki Nicholls and Ruby Meijers attended a Southern Ontario Library Service (SOLS) workshop held at Innisfil Public Library on May 19. It was called "Beyond Brown Bear" and the interactive presentation focussed on centering storytimes around one book and then incorporating the research done by Dr. Thomas Armstrong identifying multiple intelligences. 4. Cindy Pomeroy -White attended training for the new Library Ancestry Edition. 5, Debra Smith, Laura LaFleshe, Patricia Roebuck, Jane Salmon and Nancy Woods continued to select items for downtown and Painswick Branch locations from Library Service Centre (LSC) and CVS/Midwest. 6. Over 4,000 items were weeded from the junior floor collections this month in preparation for RFID. 7. 8 Storytime Kits were circulated in May. Page 250 of 380 12b) - Barrie Public Library, Minutes of Meeting held on May 8. Children's and Youth Services staff worked on converting Readers Advisory lists for the new Bibliocommons library catalogue pages in addition to learning how to use Bibliocommons effectively to support library programming. 9. The 17`� annual Battle of the Books, held May 2n — 6a', was very successful with approximately 280 people in attendance. The event has outgrown Council Chambers. The Grand Battle took place in Collier United Church. The gold medal team was St. Catherine of Siena Catholic Elementary School, silver went to Kempenfelt Bay Private School and bronze .went to West Bayfield Elementary School. 10. May 3, Debra Smith. attended the Literacy Fair held at Pope John Paul School and spoke to approximately 90 participants. 11. May 3, Cindy Pomeroy -White attended the opening of the YMCA Youth Services, 12. May 5, Ruby Meijers attended a literacy evening (Hats Off to Reading) at Timothy Christian School. She read a book to the crowd and displayed library programs using the Expo and a laptop. 13. May 10, Debra Smith represented the Library at the Simcoe District School Board Recognition Evening. 14. May 11, Kym McOuat led a tour for 5`h Barrie Brownies. _ 15. May 11, Laura LaFleshe led an outreach storytime for Peek -a -boo daycare for 9 babies and 3 caregivers. 16. May 11, Patricia Roebuck attended a planning meeting at Ecole La Source for the "Bienvenue a la maternelle" (Welcome to Junior Kindergarten) program. 17. May 12, Ruby Meijers led a storytime at the Peek -a -boo daycare for 45 toddlers and returned to the daycare May 19 to lead a storytime for children ages 4 - 5 years. 18. May 16, Kym McOuat led a successful tout for 30 grade 1 students from Steele Street Public School. 19. On May 30, Jane Salmon attended a Road to Reading Fun Fair committee meeting. 20. Vicki Nicholls led 6 storytimes at Zehrs for 205 participants. People are very excited about the upcoming branch. Nancy Woods led 6 storytimes at Holly Community Centre for 210 participants. 21. Patricia Roebuck met new participants in the French Early Years Centre program and provided an orientation to our French collections and services. 22. Jaime Griffis and Patricia Roebuck met to talk about working with the Francophone community since Ecole La Source is the closest school to the Painswick Branch. Patricia also shared information about the other language communities in the area and how language information could be recorded in the Circulation module. 23. Patricia Roebuck sent out invitations regarding Readopoly to all four French - language schools. 24. Cindy Pomeroy -White consulted with Jane Salmon about the Library being represented on the Play Works Committee. Play Works Youth Friendly Recognition program is a program designed to recognize communities that are doing great youth work. The community of Barrie in 2009 received the Bronze level recognition and we are hoping to go for Gold this year! There are 16 criteria's that Barrie needs to meet. Cindy will begin attending these meetings on June 16. The current partners at the table are: The City of Barrie, YMCA, Simcoe Muskoka Health Unit, Simcoe Outreach Services, Youth Haven, United Way and Vireo Research. Page 251 of 380 12b) - Barrie Public Library, Minutes of Meeting held on May 25. Cindy Pomeroy -White approached PizzaHut Barrie regarding the donation of weekly pizzas for the Teen Summer Reading program. Cindy also approached FutureShop for a donation of an Ipod Touch. 26. The Library is a major organizer with National Youth Week 2011. This year it was a success with 300 people attending the Pizza Challenge involving 7 Pizza establishments.. 8 Teen Advisory Board (TAB) members assisted Cindy Pomeroy -White and SNAP Barrie to photograph the event. Cindy also assisted with the Job/Volunteer Fair which had over 600 people attend. Cindy arranged to have KOOLFM M.C. the event on May 4 and they also sent their `Boom Box" truck to play music. Cindy arranged for Owen Sign Craft to engrave the winning Pizza store's name on the originally donated sign. Cindy and TAB also initiated and ran the Bands Night at the library with 5 bands in attendance. Cindy also assisted with the SPA Night for girls and, Kym McOuat and friends performed Belly dancing at the SPA Night. Cindy assisted with the Extreme Sports afternoon that was held at the Barrie Skate Park. 27. During the month of May, Children's and Youth Services provided 74 programs including storytimes, tours, outreach, Library on the Loose (Zehrs and Holly), Battle of the Books, Teen and outreach to 2,250 people. 28. Spring registered storytimes continued in May and Drop -in Storytimes continue to be well attended. 29. Ruby Meijers facilitated the Pandora's Box Sock Puppet Show in May with local puppeteer, JayWilson. 30. On May 12, Vicki Nicholls facilitated the junior book club meeting. 31. In May, Brenda Jarvis finished.the creation of the Readopoly board and Readopoly bookmark in preparation for the Library's summer reading program. 32. On May 19 Debra Smith and Cindy Pomeroy -White led 11 participants in the final meeting of the Teen Book Club. 33. Cindy Pomeroy -White started a new pilot program, a drop -in afternoon Teen Book Club, on May 1.9. 34. In May, Debra Smith prepared articles for the teen summer reading program for both the June Newsletter and the teen website. 35. The following feedback was received from patrons: I would like to use the patio if possible as well as have a comfortable seat and pancakes, waffles and cigars. A restaurant would be nice, kinda like at Yorkdale Indigo bookstores and more inviting. And Staff to ask if I need something around me. I want to herald the always efficient and professional service I receive at the library. Inquiries by e-mail are followed up and I am always receiving courteous service. Thanks! III CIRCULATION SERVICES Page 252 of 380 12b) - Barrie Public Library, Minutes of Meeting held on May 1. During the month of May, Jamie Griffis, introduced an updated monthly circulation report procedure and clarified job descriptions, duties, expectations including those of pages and departmental staff relations with pages. 2. Jamie has created a "Circulation Team Patron Comments" notebook to enable circulation staff to share patron comments and implemented a new requests/holds procedure. 3. Jamie is working with Patricia Roebuck, Multilingual Services Librarian to discuss multilingual collections and services for the Painswick Branch as well as the Library's current partnership with local French language elementary and secondary schools. 4. May 24 , Jamie met with the Painswick Architect design team to select new branch interior furniture, etc. 5. Jamie is working with the Business Office to develop work processes and job descriptions both pre -RFID and post -RFID for the Painswick Branch prior to advertising new positions for the Painswick Branch. 6. Jamie is working with the Development Office on the special Library Card Drive prior to the Painswick opening date as part of raising community awareness of the new library and to reduce the amount of congestion that can occur on opening day if everyone needs to register for a library card. 7. Jamie has implemented a new circulation holds /request pull procedure to take advantage of the "Item Group Editor" function when it is added to the Library's computer system. 8. Jamie participated with Nancy Woods in presenting a "Day in the Life of a Hold" and "Advantages of Floating Collections" to Information Services. 9. Circulation staff is working with Information Technology staff on the new "telecirc" -system, "Itiva," to notify patrons of holds and overdue material. 10. The following comments have been and shared by Circulation staff: "You people are wonderful. " "I always receive the. best service here... the best in the city. " "E -mail notification is great. That way you don't forget the item. " "Libraries are wonderful things. Let's hope the governments keep helping them out. " "The library is quick and efficient. " "Thanks so much for allowing me to come in and access the internet even though I'm not a member. Beautiful building, great staff. " "This is my favourite place. " "Circulation staff are doing "a great job. " 11. Circulation staff reports that some patrons are refusing to touch our printed receipts as the receipts are printed onto thermal paper which sometimes contains BPA (cancer causing chemical). This has been reported to the Joint Health and Safety Committee but appears that our receipts do not use this chemical. Circulation staff also commented that the elevator continues to be an issue for customers as it makes the second floor inaccessible for patrons with physical challenges. The City is attempting to address the higher than acceptable elevator failure at the Library. 12. May 3, 2011 Jamie attended the SirsiDynix Vendor day with Khuan Scow and then toured Richmond Hill and Markham Public Libraries to gather ideas in terms of displays and RFID circulation. On May 31", Jamie also toured the Kleinburg Public Library (Vaughan System), Pierre Burton Public Library (Vaughan System), Hamilton Public Library (Central branch) and Brampton Public Library (Chinguacousy Branch) with Khuan to ask questions about the RFID experience, workflows and staffing changes. Page 253 of 380 12b) - Barrie Public Library, Minutes of Meeting held on May 13. Jamie is now investigating a number of alternative display ideas to take advantage of the different Post -RFID traffic patterns that that will eventually result this year in the Barrie Public Library System. IV INFORMATION TECHNOLOGY SERVICES 1. Freida Lund continues to work on Bibliocommons and on record mapping with Library Service Centre (LSC). 2. Karen Hanson continues to work on the increased number of invoices and catalogue records.driven by the opening day collection for the Painswick Branch. 3. In May, Andrew Rogers completed testing the "servlet" application to support patron purchase requests. These requests will be captured on the LSC website. Active testing of the application will occur by the end of June. Andrew is working on other projects including the automation of reports for Heather's monthly report as the Library pursues cost containment strategies in support of the Strategic Plan. 4. Barb Romeo worked on resolving some of the issues associated with the Library's new VDX (ILLO tracking system) software in May. 5. In May, Melinda Walley reported that the Visiting Library Service for Institutions book block service is working well. The number of periodicals to be processed is increasing, as Painswick copies are being received. 6. Melinda Wally, Karen Hanson, Barb Romeo and Freida Lund received basic Excel training in May. 7. The Telecirc replacement project is on hold. The City IT staff has received the necessary equipment. to install the operating system but Laurie Wright's medical leave requires that the Telecirc replacement receive a lower priority. 8. As of the end of May, almost 166,000 items have been tagged. Using the number of items that circulated last year (18 1,000), almost 92% of all circulating items have been tagged in readiness for RFID. 9. In May, Library Service Centre (LSC) quoted for 10 e- readers (with 10 pre - loaded bestsellers).for the pilot project for our borrowers. The e- readers will be the new touch - screen e- readers. The target rollout date is end of June, with details on e- reader cataloguing and loan conditions to be discussed amongst the responsible managers. 10. The prototype for our multiple discs set packaging is being tested. The vendor is interested in our application and will be visiting the Library in June to review our test and revising the package for RFID through the drop box to meet our requirements. 11. Khuan attended the SLUGO (Horizon users group) meeting in Richmond Hill with Jaime Griffis. Khuan used the occasion to take Jamie to visit 2 Markham libraries for Jamie to witness the merchandising approach employed in Markham. 12. A "road trip" was made as well to the public libraries in Vaughan, Hamilton and Brampton with Jaime Griffis. Impressions and Observations from visits to Vaughan, Hamilton and Brampton Public Libraries, May 31, 2011 is available to staff on Insite (Khuan Seow). V COMMUNITY DEVELOPMENT 1. 50 Dragon Boats have registered with the Barrie Dragon Boat Festival. Chris has met with Tim Horton's to complete Festival sponsorship arrangements. The Boats are in the water and monthly planning meetings are taking place. Summer staff have been hired for the water activities and Chris Vanderkruys continues to plan new summer activities for "on the water." Chris continues to meet with additional sponsors, various charities for Page 254 of 380 12b) - Barrie Public Library, Minutes of Meeting held on May team registration and to discuss the involvement of the Chinese Cultural Group with this year's festival. Chris is also working with the Festival sponsors to market the event. 2. Chris attended the monthly Planned Giving Counsel of Simcoe County Executive meeting and participated in the annual publication by submitting articles for their annual publication. 3. Chris is currently working on the Development and Marketing plan as identified in the Library Board's strategic plan and Library's Business Plan. The Library's Strategic Planning brochure is now in circulation. 4. In May, Chris attended the Annual General meeting for Tourism Barrie and continues to meet with other local libraries to publicize the Human Book event that will be delivered in October.. 5. The Barrie Folk Society held another Unplugged Saturday Night in May with 43 people in attendance. The Library's share of the event held at the South Shore Centre was over $350. 6. In May Chris attended the Mr. Bob event at the South Shore Centre, assisted with the interagency meeting hosted by the Barrie Public Library and is attending the pre meetings for Celebrate Barrie. 7. Chris managed to have the new owners of Toppers Pizza support the Battle of the books program again this year ($1,000 sponsorship). 8. In May, Chris met with the architectural firm to design the digital wall display at the Painswick Branch to recognize our sponsors and continues to use the Library's new logo throughout the building to brand the Library. 9. Chris continues.to work on finalizing the last few donations and then.work with the Campaign Committee to decide how the campaign should be wound up. Chris continues to meet with various donors to the campaign to discuss naming opportunities and provide progress reports on construction. All donors have received letters of thanks. 10. Chris's Facebook page designed to market the Library is growing monthly and is reaching the stage where a policy will soon be required to decide what will go on the page. VI VOLUNTEER PROGRAM 11. May 5 , Julie Ross was invited to do a presentation at the Georgian College Fundraising and Resource Development Conference in Orillia. The topic was "Passion for Volunteers" in keeping with their theme "Passionate Philanthropy." The topic centered on providing a positive volunteer culture as a means to recruiting and retaining volunteers. 12. On May 26th, Julie attended a Co -Op Employer Appreciation Breakfast. The Co -op program is a partnership among local school boards, the Simcoe Muskoka Workforce Development Board and Passport to Prosperity. 13. On May 27th, Julie attended an Appreciation Breakfast for Simcoe Community Services (SCS). The library offers placements to clients of SCS who have developmental and intellectual disabilities. 14. On May 28th, the Library's annual volunteer appreciation event was held at the Fishbowl Restaurant. Approximately 128 volunteers and their guests enjoyed a hot brunch and received a small gift, along with appreciation certificates and volunteer pins. 15. Julie attended the Barrie Association of Volunteer Administrators (BAVA) meeting on May 9. 16. In May, Julie received an invitation to attend the Ontario Volunteer Service Awards ceremony. Six adult volunteers and one youth volunteer were nominated by the Library as Page 255 of 380 12b) - Barrie Public Library, Minutes of Meeting held on May they achieved milestone anniversaries of volunteering with the library. The event will be held June 22 at Liberty North in Barrie. 17. At the end of May, there were 218 active volunteers. VII BUILDING & BUSINESS 1. The City informed the Library in May that it is looking at replacing the entire key card system at the library. As this was not an item identified by City Maintenance, the Director is meeting with Jim Sales to discuss a better communication and decision process that will enable the Barrie Public Library Board to decide if a special maintenance item is to be identified as a budget requirement as part of the Library Municipal Operating Grant before expenditures are made and charged back to the Library. Special thanks to Board Member, Brian Jackson, for facilitating the discussion with the City. 2. The elevator has experienced an above average number of stoppages resulting in patron's being inconvenienced (children in strollers, patrons in wheel chairs, etc.) or trapped in the elevator. The Library is reporting the incidents to City Staff and City Staff are talking to the company currently contracted to maintain the elevator. 3. 13 incident reports were made in May. Five were to call 911. Four of these were on behalf of one patron repeatedly experiencing medical difficulty. The fifth was for a lady found on the ground outside the Library. Two more were for elevator malfunctions with one requiring the presence of the fire department. The balance of the incidents recorded behavior in violation of the Library's Code of Conduct. No Notices of Trespass were issued. 4. ` No new needles were found in the sharps container in the men's washroom and there are still no needles 'in the container in the women's washroom. 5. The Audit has not yet been completed. 6. Tracy Latimer submitted the information required for the Ontario Municipal Benchmarking Initiative (OMBI). The numbers will be reviewed in June before being finalized at the beginning of July. 7. Board member, Councilor Brian Jackson, assistance in resolving the procurement time lines for the order of the furniture and shelving for the Painswick Branch was most helpful. PREPARED BY A. Davis DATE June 23, 2011 Page 256 of 380 12b) - Barrie Public Library, Minutes of Meeting held on May CANADIAN LIBRARY ASSOCIATION 2011 NATIONAL CONFERENCE Session One: Frank McKenna (TD Group Dept. Chair) Economic challenge facing public and private sector - community engagement - digital revolution - library to help people think creatively and enhance their community life -CLA to restructure to promote networking and greater opportunity for membership inclusion - Canada in a good spot but based on strong commodity prices that can increase the Canadian dollar and "hollow out" the rest of Canada (especially manufacturing. Need to add value /technology through knowledge development. - invest in education and technology with libraries to exert a role - Canada needs to change national priorities from Health Care to Knowledge which will lead to better health care, jobs and prosperity -great communities are being developed around knowledge vs. mining or shipping locations -stats show how colleges are generating jobs and people are involved in creating change Session.Two: Leadership -Less Talk More Action (Gerry Meek Calgary Public) -Bill Gates describes leadership as the "empowerment of others" -Myth- leadership from top only. Organizational structure discourages leadership, encourages conformity, discourages risk Challenge is to develop leadership skills for changing environment within organizations as boomers retire and make part of everyone's job in organization -Need to maintain a pride in failure culture -Need to develop a strong enterprise culture where everyone pursues discovery and value of staff. appreciated -Hire for skills and beyond - Orient new staff to your organizational expectations -Ask "did you act on it ?" If not then why and what would it take to act? - training programs on networking, communication, partnership leverage, project management and team building - Celebrate success - Develop a leadership program ($25,000 plus a year in Calgary) Session Three: Promoting the Library of the Future (Maggie Weaver Shaftsbury Associates) - Theory: Inform, Persuade and remind the audience of the productiservice that is identified - "Push" and "Pull" advertisement. Push advantages of product to general public or Pull which directs the seller to the customer. - search engines of future priorize information to personal preferences and wants vs. today study the customer and then pushing out the advertisement - Discussion of various types of advertising and how best to motivate customer for a service or product (Motivation: humor, comparisons, emotional and sensory, life style, testimonial, celebrity, sex appeal, character presenter, product demos, advocacy) - Types: public spaces, virtual, public relations, direct mail, direct response, interactive, coupons, solutions, e- marketing Session Four: Page 257 of 380 12b) - Barrie Public Library, Minutes of Meeting held on May The Public Library Board Trustee: Policy Makers or Policy Takers /Fakers (Bill Irwin — Trustee and Political Science Professor Western University) - Library Board Governance important as represent the community in addition to financial oversight. Have a long term planning and vision responsibility including supervision of CEO. Need to make policy that has a strong link to community. Balance is supportive function. - Important to have a MPA in public sector as CEO over MBA which focus is financial. Public Policy higher priority than financial management (City Council role). - Library Board becomes "governance bound" when make pure fiscal decisions without considering community, social and human capital impacts - Essential that Board participates in community (meetings, surveys, etc.) - Policy Maker: appraisal (honesty), dialogue and ramifications of policy plan on community, etc. - Policy Taker: based on simple funding model valuing efficiency vs. social impact (refer to customer vs. tax payer or patron) - Policy Faker: Do what going to do even after consultation or administration (City Council, CEO) recommends Session Five: Challenges to Canadian Library Resources and Policies in 2009: Results and Discussion (Alvin Schrader CLA Advisory and Donna Bowman Committee on Intellectual Freedom and Research Services) -prior to 2009, 3% of challenges reported in the media and 86% of challenged titles were retained by library using current selection policy to justify retention -post 2009, patron /parent most common complaint with increase in number of DVDs but books still most challenged with children's picture books accounting for highest following young adult fiction and graphic novels -bulk of challenges, is from public libraries followed by schools - challenges are sex and age appropriate and nudity then language - retention rate higher but lower in Canada (68 %) -e.g, of challenges discussed Session Six: Getting Your Politicians Attention (Ken Haycock) -Ask what influences people who make decisions -Look at theories of influence vs. advocacy - Funding is attitudinal - support for libraries does not lead to funding - supporters are often not users - passionate librarians involved in community make a difference in gaining support - libraries need better branding in the market place - increase library support does not mean someone gets less - elected officials are not as supportive of libraries as the general public - identify those officials who do support libraries and influence those officials - library needs to be seen as working with political leaders to support municipal directives (i.e. being in the business of "Barrie. ") - Advocacy is not about "me" but about the need to build understanding and support over a long term Session Seven: Approaches to Community -led Work (panel Vancouver, Halifax, Edmonton, Toronto, and Regina) - Community Led Tool Kit so "socially excluded" community can be included and participate in the design of library projects and services. Page 258 of 380 12b) - Barrie Public Library, Minutes of Meeting held on May -Focus on relationship building, barriers to library service, understanding the difference between outreach and community involvement, best practices, individual challenges, partnerships, collaboration in service development -Non traditional model: Community assessment, Needs Identification, Service Plan, Service Delivery, Evaluation - Listen and talk with excluded community building relationships first -Each library described best practices to develop organizational "buy -in," service development and use of pilots to take risk. - Toronto — cultural shift for staff and how relate to community, asset mapping, staff conferences to validate community relationships and importance in addition to traditional work, mentoring for staff leaders. Vancouver — targeted marginal communities and early childhood education needs moving program from corporate level to community level involving teens and aboriginal community in selection, etc. - Edmonton — Honoring the past by making it "our own" across system, buy -in at Board level, 5 library positions created directed toward community work and engagement, teams of new library grads delivering service and developing tool kit to empower entire organization Page 259 of 380 12b) - Barrie Public Library, Minutes of Meeting held on May Canadian Urban Libraries Council (CULC) Spring 2011 Chair's Report (Carole Lague, Bibliotheque municipal de Gatineau) -New CULC website launched (www.culc.ca) -CULC now a recognized National Association representing Public Library interests - Vision Statement on portable and downloadable econtent for public libraries extensively promoted and disseminated. - Information Share bulletins introduced to capture issues and operational based queries from listsery to support knowledge transfer mandate -KPI training sessions conducted -CEO contract database completed -Study Tour concept approved for 2011 - eBooks availability study in public libraries completed -Lumos Research Trend document contracted - Social Inclusion UTubes created "Lest We Forget" pilots with Libraries and Archives Canada (LAC) developed - Sponsored 2nd National Reading Summit -CULC involved in issues around Digital Economy, Copyright Consultation, Foreign Investment in Canadian Book Industry, Long Form Census, National Union Catalogue, Research Committee on Municipal Expenditures on the Arts and Culture Sector, RFID Privacy Research, Commission on Public Libraries and E- Content/eBooks, National Book Count, Election and Copyright and Google Book Settlement CULC Strategic Goals and progress: - Knowledge Transfer Goals, Research, Advocacy, Capacity Building and Organizational Resiliency Goals reviewed, progress discussed and approved. Library and Archives Canada (LAC) Proposal: Library and Archives Canada proposed the "Lest We Forget" library initiative designed to harness collaborative resources, establish a collaborative list of documentary heritage targets, a list of institutions to share and link content as well as link to the national collection. The project is designed to create a network of organizations and is open to any organization actively collecting documentary heritage. The project will also look to improve the management of existing physical collections through cooperation and rationalization. The project will focus on "last- copy' management, resource identification and reduction of duplication. As well, as the digital world grows, LAC is proposing a network of organizations responsible for long -term preservation of digital documentary heritage. Lastly, through the use of collaborative Models for Metadata, LAC will create a network of organizations committed to resource discoverability making our national documentary heritage available in a way that is more focused, distributed and collaborative. This last initiative will also include an enhanced access to collections through innovation in the areas of resource discovery tools and services. Core Competencies Research: Public Library Leadership has been identified as an area for concern. In particular: - recruitment of talented professionals aligned with member organizations' strategic missions; - development of a pool of well - qualified and suitable candidates for leadership and promotion within the organization /and /or library community, from first professional position to senior leadership The research project will: - determine professional competencies and personal qualities necessary to success as a librarian in a Canadian urban public library - detailed statement of core competencies and personal qualities -match the guidelines against the program offerings from major Library programs - develop models for recruitment and selection at start of librarian careers Page 260 of 380 12b) - Barrie Public Library, Minutes of Meeting held on May - develop a set of recommendations influencing Library school programs The report will be ready for discussion at the autumn 2011 meeting (Ken Haycock and Associates) CEO Contract Database: Work continues on the creation of the database to eventually arrive at a model CEO contract. Collective Agreements: This appears to be a larger project with more cost uncertainty than expected. It may not be as useful as first thought as many of the contracts are more influenced by local municipalities and historical union collective agreements. CULC will decide at fall meeting if should proceed. LUMOS Research Analysis of Public Library Trends: The study will be available to member libraries shortly. In summary: -the per capita number of library usage transactions has increased 45% in the past decade -much of the increase reflects the use of electronic databases, internet visits to the library and use of online library catalogues - libraries should be prepared to expect strong growth in database use -the expansion in number of user transactions means that cost per use has declined by nearly 27% - materials make up a smaller percentage of libraries expenses (decreasing from 13% to 11 %) as overhead costs increase (labor) - strong increases have been seen over the past decade in spending on electronic and audiovisual materials (from 18% to 31 %) - libraries whose per capita spending on materials is in the top third register nearly twice the number-of usage transactions as do libraries whose materials spending is in the bottom third increased revenue needs of libraries for the most part have been filled by the municipal level of government KPI Data Collection: Discussion needed around definitions so data can be prepared in a meaningful way. Collection turnover rates, definition to include circulation or use of all formats, definition of FTE per capital, surface area per capital to include all or some physical distribution points, International Standards (ISO), score board approach for International comparison. Capital expenditures create greatest difference between libraries Questions will be asked of member libraries for autumn meeting. Institute for Canadian citizenship (ICC Citizenship issues are not same as settlement issues. Settlement usually occurs in large urban cities and first place visit is the library. Students and foreign workers are not included. Once settlement is completed and person becomes a citizen, the government really stops and has no other program support. To continue to take better advantage of immigration and keep foreign workers and students, need to design programs to overcome provincial accreditation issues, etc. Need to speed integration to gain productivity. Libraries can and do help. Cultural Access Pass (CAP) to enable a new citizen to get a free access pas to 106 or more Arts and Cultural Institutions across the country for a year. It is meant to say "these are your institutions" and to help cultural institutions to "broker" a new audience. Page 261 of 380 12b) - Barrie Public Library, Minutes of Meeting held on May La Fontaine - Baldwin symposium to define citizenship beyond the legal by including community building (i.e. library services as last of the public spaces. Public Library listed as a CAP and encourage libraries to develop a special welcome CAP page. EBcok/E content: Remains a "moving target" and pricing models are being discussed with the industry. May need to let the private sector do more before developing a "library model." Libraries should state what think should be the "attributes" of a model (creators, publishers, distributors and end users). Need to consider Overdrive and how to leverage Bibliocommons for "discovery." Actions and. Work undertaken by CULL: - Vision Statement for Public Library Access to Downloadable and Portable eContent. Adopted October 2010. -Draft of issues around what a "made in Canada" eBook delivery platform may look like. - Response developed to HarperCollins decision to limit institutional (library) to 26 uses /lend on an ebook. - One -on -One and group -to -group meetings with Canadian Publishers Council, Association of Canadian Publishers, Heritage and Library and Archives Canada, OverDrive, BookNet Canada, Bibliocommons, Library Press Group, Public Lending Rights, Publishers and suppliers, Library purchasing suppliers Direction: -See BiblioCommons as a "good fit" with their discovery environment - Booknet as gate keeper acceptable to publishing industry - Possible creation of a "private" Canadian Company to bring eBooks to libraries Known: - Publishing Industry willing to support another channel to sell eBooks to libraries - Canada perceived as a good beta market to test pricing model experimentation - HarperCollins has backed away from 26 uses policy Proposed CULC Award: Discussion on proposal to including Urban Libraries Council and Canadian Urban Institute to enable media celebration and to encourage urban libraries making significant contributions to economic, cultural and sustainable quality of urban life. Award categories proposed by Kestrel Information Services: Enhancing /Improving Public Sector Service Delivery Integrated Decision- Making /Partnerships Urban Prosperity, Resilience, Strength Taking on the Future Public Libraries Leadership Fellowship Proposal: Discussion of proposed Public Library Leadership Fellows (PLLF) Program as an executive leadership program designed and sponsored by CULC member libraries to offer an opportunity for development of senior -level leaders in urban public libraries. This is a based on the findings of the Canadian Library Association's 8Rs Human Resources Summit which identified public library leadership crisis and included in the 2008 8Rs report. The PLLF program proposed an 18 month program involving a combination of webinars, public library visits and conference opportunities. The program will be designed to extend professional skills and experience, expand learning around major challenges and pressures facing public libraries, improve Page 262 of 380 12b) - Barrie Public Library, Minutes of Meeting held on May understanding of dynamics and politics of municipal and public service, create a network of colleagues, explore innovative techniques and result in a better understanding of what it is to be a successful CEO. Further work will continue including an Academic partner and five institutional partners before developing an application and recruitment process. Page 263 of 380 12b) - Barrie Public Library, Minutes of Meeting held on May... LIBRARY USAGE FOR THE MONTH OF: APRIL 2011 SAME MTH CURR PREV CURR PREV YR MTH % +l- YTD YTD 1 CIRCULATION Adult 75,207 69,431 - 7.68% 308,226 287,263 - 6.80% Children 49,970 50,729 1.52% 205,228 203,577 - 0.80% TOTAL CIRCULATION 125,177 120,160 -4.01% 513,454 490,840 - 4.40% 2 HOLDS PLACED 11,706 11,430 -2.36% 50,333 48,262 -4.11% 3 INTERLIBRARY LOAN Borrowed 279 Lent 226 4 MEMBERSHIP New members 533 Active Members 55,443 In Person Visits 74,739 163 - 41.58% 1,000 836 - 16.40% 40 - 82.30% 766 911 18.93% 403 - 24.39% 2,289 2,036 - 11.05% 54,311 - 2.04% 55,443 54,311 - 2.04% 76,348 2.15% 209,327 222,874 6.47% 5 INFORMATION REQUESTS a) Main Floor Information 2,527 2,476 - 2.02% 11,389 10,835 - 4.86% b) Second Floor Information 951 1,011 6.31% 4,359 4,247 - 2.57% - TOTAL INFORMATION REQUESTS 3,478 3,487 0.26% 15,748 15,082 - 4.23% 6 ON -LINE DATA BASE SEARCHES 10,215 7,903 - 22.63% 61,070 36,455 - 40.31% 7 COMMUNITY INFORMATION a) Database records created 6 10 66.67% 37 31 - 16.22% b) Database records updated 195 197 1.03% 693 701 1.150% a) Events records created 147 124 - 15.65% 540 511 -5.37% b) Events records updated 89 101 13.48% 386 433 12.18% 8 COMMUNITY SERVICES Programs & Tours a) Adult 27 27 0.00% 85 91 7.06% b) Children/Young Adult 56 74 32.14% 246 277 12.60% TOTAL PROGRAMS 83 101 21.69% 331 368 11.18% Attendance a) Adult 228 169 - 25.88% 994 857 - 13.78% b) Children/Young Adult 2,010 1,809 - 10.00% 7,309 6,575 - 10.04% TOTAL ATTENDANCE 2,238 1,978 - 11.62% 8,303 7,432 - 10.49% VISITS TO LIBRARY WEBSITE 9 (remote and in house) 165,564 166,024 0.28% 755,691 850,578 12.56% 10 COMPUTER RESERVATIONS 4,617 5,530 19.77% 19,375 23,257 20.04% 11 NEW ITEMS a) Adult 942 2671 183.55% 4,705 9,297 97.60% b) Children/Young Adult 614 3202 421.50% 3,068 9,907 222.91% Collection size 258,012 314,298 21.82% 258,012 314,298 21.82% 12 VOLUNTEER HOURS 980.50 791 - 19.33% 3,643 3,464 -4.91% 13 ROOM BOOKINGS 131 130 - 0.76% 591 508 - 14.04% Page 264 of 380 12c) - Nottawasaga Valley Conservation Authority, Minutes of NOTTAWASAGA VALLEY CONSERVATION AUTHORITY BOARD OF DIRECTORS 07/11 MINUTES Date: Friday June 17, 2011 Location: THE UTOPIA HALL, 8396 6t" Line Utopia, Ontario LOM 1TO PRESENT: Chair: Walter Benotto Town of Shelburne Vice Chair: Joan Sutherland Town of New Tecumseth Past Chair: Fred Nix Town of Mono Members: Mary Brett Township of Adjala - Tostorontio Earl Hawkins Township of Mulmur Rob Keffer Township of Bradford West Gwillimbury Bob Marrs Town of New Tecumseth Paul McQueen Municipality of Grey Highlands Brent Preston Township of Clearview Perry Ritchie Township of Springwater Alicia Savage Township of Clearview Percy Way Township of Amaranth Rick Webster Township of Springwater Keith White Township of Essa Regrets.• Gail Ardiel Town of the Blue Mountains Nina Bifolchi Town of Wasaga Beach Daniel Davidson Town of Innisfil Mike Edwards Town of Collingwood Ralph Hough Township of Oro - Medonte Brian Jackson City of Barrie Kevin Lloyd Town of Collin gwood Michael Smith Township of Essa Darren White Township of Melancthon Staff Present Wayne Wilson, CAO /Secretary- Treasurer Susan Richards, Manager of Administration and HR Caleigh Clubine, Communications /PR Coordinator Glenn Switzer, Director of Engineering and Technical Services Ryan Post, Hydrogeologist /Source Protection Coordinator Chris Hibberd, Director of Planning Byron Wesson, Director, Land Operations and Stewardship Services Fred Dobbs, Manager of Stewardship Services Shannon Stephens, Healthy Waters Coordinator Rick Grilmayer, Forester Linda Raeburn, Environmental Education Program Coordinator Recorder: Laurie Barron, Executive Assistant Page 265 of 380 12c) - Nottawasaga Valley Conservation Authority, Minutes of BOARD OF DIRECTORS MINUTES MEETING No: 07/11 17 June, 2011 Page 2 of 4 1. CALL TO ORDER Chair Benotto called the meeting to order at 10:17 a.m. 2. MOTION TO ADOPT AGENDA RES #1 MOVED BY: Bob Marrs SECONDED BY: Rob Keffer RESOLVED THAT: the agenda for Board of Directors Meeting #07/11 dated 17 June, 2011 be adopted. Carried; 3. PECUNIARY INTEREST DECLARATION None declared. 4. MINUTES Minutes of the Board of Directors Meeting 06/11 dated 27 May, 2011. RES #2 MOVED BY: Rob Keffer SECONDED BY: Bob Marrs RESOLVED THAT: The Minutes of the Board of Directors Meeting 06/11 dated 27 May, 2011 be approved. Carried; S. BUSINESS ARISING FROM MINUTES 5.1 May 27/11 minutes Res #12 - Groundwater Management Plan RES #2(a) MOVED BY: Fred Nix SECONDED BY: Bob Marrs RESOLVED THAT: the tabled motion on the Groundwater Management Plan be brought back to the Board at its October 21, 2011 meeting. Carried; 6. NEW OR UNFINISHED BUSINESS None noted. 7. REPORT OF THE CAO /SECRETARY- TREASURER 7.1 Board Member Orientation RES #3 MOVED BY: Bob Marrs SECONDED BY: Rob Keffer WHEREAS: members of the NVCA have requested in -depth orientation into the services and programs provided by the NVCA; and WHEREAS: the NVCA members approved extra meetings to accommodate orientation sessions as amended; therefore, BE IT RESOLVED: that the Orientation Schedule as amended be approved by the Board; and Page 266 of 380 12c) - Nottawasaga Valley Conservation Authority, Minutes of BOARD OF DIRECTORS MINUTES MEETING No: 07/11 17 June, 2011 Page 3 of 4 THAT: while staff will attempt to balance the governance budget, it is anticipated that a deficit will occur due to the increased orientation meeting costs of approximately $21,000; and FURTHER THAT: the Board meeting deficit be covered from the Human Resources and Administration reserves. Carried; 7.2 Revised Board Member Meeting Schedule RES #4 MOVED BY: Fred Nix SECONDED BY: Bob Marrs RESOLVED THAT: the revised Board of Directors meeting schedule for 2011 be approved as amended regarding the cancellation of the June 24th meeting and the addition of the July 22nd meeting. Carried; 8. RESPONSE TO MEMBER QUESTIONS Member questions included in the agenda package with response from the NVCA Chair and Past Chair. 9. BOARD MEMBER ORIENTATION • Stewardship, and associated fees • Forestry, and associated fees • Environmental Education Program 10. REPORT OF THE DIRECTOR OF LAND OPERATIONS AND STEWARDSHIP SERVICES 10.1 2012 Land and Operations Fee Schedule RES #5 MOVED BY: Rob Keffer SECONDED BY: Bob Marrs RESOLVED THAT: the Board of Directors approve the proposed 2012 Land and Operations Fee Schedule as presented, effective January 1, 2012. Carried; 10.2 2012 Tree Planting, Tending and Site Preparation Rates RES #6 MOVED BY: Percy Way SECONDED BY: Keith White RESOLVED THAT: the Board of Directors approve the proposed 2012 Tree Planting, Tending and Site Preparation Rates as presented, effective January 1, 2012. Carried; Page 267 of 380 12c) - Nottawasaga Valley Conservation Authority, Minutes of BOARD OF DIRECTORS MINUTES MEETING No: 07/11 17 June, 2011 Page 4 of 4 FUTURE MEETINGS: Board of Directors - July 22/11 (9:00 a.m. - 12:00 noon) Board Hearing - July 22/11 (10:30a.m.) (Hearing Pursuant to regulations made under Section 28, Subsection 12 of the Conservation Authorities Act) ADJOURN RES #7 MOVED BY: Keith White SECONDED BY: Percy Way RESOLVED THAT: this meeting adjourn at 12:35 p.m. to meet again at the call of the Chair. Carried; Walter Benotto, N.V.C.A. Chair Wayne R. Wilson, CAO /Secretary- Treasurer Approved this 22nd day of July, 2011 Page 268 of 380 12c) - Nottawasaga Valley Conservation Authority, Minutes of Nottawasaga Valley Conservation Authority r HIGHLIGHTS ��'A71OTl Av of the NVCA BOARD OF DIRECTORS MEETINGS - No. 08/11 - Jul. 22, 2011 NVCA ENTERS PLANNING PARTNERSHIP WITH TOWN OF NEW TECUMSETH The NVCA Board of Directors unanimously approved a 3 -year agreement between the Authority and the Town of New Tecumseth intended to promote streamlining of the plan review process, including enhancing communications and issue resolution. A letter from Eric Chandler, Manager of Planning for the Town of New Tecumseth, states: "We are pleased to have worked collaboratively with the NVCA throughout this process and look forward to achieving the mutual goals as outlined in the Partnership Agreement." The full text of the agreement is available in the agenda of the 08/11 meeting. (http: / /nvca.on.ca/ Meetings /BoardofDirectors /Agendas /) The NVCA has a similar signed agreement with Bradford -West Gwillimbury and plans to establish similar agreements with the other 16 NVCA municipalities within its watershed. TWO WATER AND EROSION CONTROL INFRASTRUCTURE PROJECTS GIVEN THE GO -AHEAD The Ministry of Natural Resources sponsors the Water and Erosion Control Infrastructure (WECI) program for Conservation Authorities, providing 50% grant funding for major maintenance projects and studies of flood and erosion control structures. The NVCA has been granted $33,500 in support of two projects involving the replacement of the New Lowell Dam stop logs and completing a dam break safety analysis, for a total project cost of $67,000. The NVCA Board of Directors unanimously endorsed these projects. The $35,000 local share of the project cost will be drawn from the NVCA capital reserve. SLR CONSULTING (CANADA) LTD, SELECTED TO CONDUCT REVIEW OF HIGHLAND QUARRY APPLICATION Due to the large and complex nature of the Highland Companies' quarry application, and the potential for significant impact to the NVCA watershed, NVCA staff identified that the expertise and support of a professional consulting team would be required in reviewing the application. To this end, a Request for Proposals was prepared and disseminated, and a Review Committee appointed to evaluate the proposals received. Proposals were received from five consulting firms and, following a detailed review, the Review Committee recommended and the Board approved SLR Consulting (Canada) Ltd. SLR has an excellent multidisciplinary team of professionals with extensive experience directly related to the quarry review work. 1 Page 269 of 380 12c) - Nottawasaga Valley Conservation Authority, Minutes of NVCA AND GRAND RIVER CA MEET WITH MINISTER OF NATURAL RESOURCES NVCA Chair Walter Benotto, Vice -Chair Joan Sutherland, Past -Chair Fred Nix and CAO /Secretary- Treasurer Wayne Wilson, along with the CAO and Chair of the Grand River Conservation Authority, met with Minister of Natural Resources Linda Jeffrey and her staff on June 22 with regard to the Highland Companies quarry application in the Township of Melancthon in Dufferin County. Minister Jeffrey indicated that her Ministry is very supportive of the work the NVCA and Grand River CA are doing in carrying out comprehensive reviews of the proposed quarry to ensure the watershed environment and downstream water quality and quantity interests are protected. All parties agreed that there is a need to coordinate agency review of the very extensive technical information involved in a quarry application of this size and complexity. To that end, the Minister committed to have her MNR staff actively assist in this coordination. HEARING ON APPLICATION FOR DEVELOPMENT IN A FLOODWAY IN AMARANTH TOWNSHIP The NVCA Board of Directors sat as a Hearing Board for an appeal regarding an application to construct a single family home in an area in Amaranth Township that is regulated for floodplain hazards. The applicant's representative presented an appeal requesting that the Board approve the application. The Board heard the evidence and ruled against the issuance of a permit to build in the floodplain. Future meetinas and events: Board Meeting 9/11 - August 19, 2011 For more information, please contact: Wayne Wilson, CAO /Secretary- Treasurer (705) 424 -1479 ext. 225 wwilsonOnvca.on.ca Page 270 of 380 `j 12d) - Lake Simcoe Region Conservation Authority, Minutes of Fake simaae Region BOARD OF DIRECTORS' MEETING conservation rity NO. BOD -06 -11 - Friday June 24th Authority 2011 LSRCA Boardroom NEWMARKET, ON Board Members Present: Mayor V. Hackson, Chair Regional Councillor B. Drew, Vice -Chair Councillor M. Baier Regional Councillor J. Ballinger Regional Councillor D. Bath Mr. E. Bull Councillor G. Campbell Councillor M. Coutanche Councillor P. Craig Councillor D. Crake Mayor G. Dawe Councillor A. Eek Councillor K. Ferdinands Councillor B. Haire Councillor D. Kerwin Councillor J. O'Donnell Councillor B. Ward Regrets: Mayor R. Grossi Mayor A. Orsi DRAFT MINUTES 440 ProudPastt - F Focused Future Staff Present: D. G. Wood, Chief Administrative Officer B. Kemp, General Manager, Conservation Lands J. Lee, General Manager, Corporate & Financial Services M. Walters, General Manager, Watershed Management R. Jarrett, General Manager, Communications and Education R. Baldwin, Director, Planning & Development Services B. Booth, Manager, Planning, Regulations and Enforcement T. Hogenbirk, Manager, Engineering and Technical Services K. Yemm, Manager, Corporate Communications K. Kennedy, Land Securement Officer (Item XI(b)) G. Casey, Coordinator, Board /CAO, Projects and Services Guests: L. Turnbull, Oak Ridges Moraine Foundation D. Kostopoulos, York Region Adrian Coombs, York Region Heather Brewer, Conestoga Rovers & Associates C. Marshall, Lakeridge Citizens for Clean Water Councillor M. Johnston, Town of East Gwillimbury DECLARATION OF PECUNIARY INTEREST None indicated for the record of this meeting. APPROVAL OF THE AGENDA Moved by: G. Dawe Seconded by: P. Craig BOD -88 -11 RESOLVED THAT the content of the Agenda for the June 24th, 2011, meeting of the Board of Directors be approved as amended to include the tabled items "Revised Staff Report No. 47- 11 -BOD and Confidential Staff Report No. 53- 11 -BOD. CARRIED ADOPTION OF THE MINUTES (a) Board of Directors Moved by: B. Drew Seconded by: D. Bath BOD -89 -11 RESOLVED THAT the minutes of the Board of Directors Meeting No. BOD -05 -11 held on May 27th, 2011, be adopted and approved as printed and circulated. CARRIED Page 271 of 380 12d) - Lake Simcoe Region Conservation Authority, Minutes of Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -06 -11 June 24th, 2011 — DRAFT Minutes Page 2 of 7 IV. ANNOUNCEMENTS (a) Municipal Council Presentations The CAO advised that she has presented the Authority's 60th Anniversary commemorative print of the Northern Saw -whet Owl, by artist Nigel Shaw, to the Councils of: Township of Brock; Town of Georgina; Town of East Gwillimbury; Town of Newmarket; Town of Wh itch urch- Stouffville and the Township of King(June 27th). The presentations will continue in September and will include all watershed municipalities, upper and lower tier. (b) LSRCA Annual Conservation Awards The Board was reminded to look within their respective communities and submit nominations for the Authority's Annual Conservation Awards. An information package with nomination forms were emailed to all members — nominations are to be submitted by July 29th. 2011. The Board was invited to contact staff should they require any information or assistance with their nominations. The Conservation Awards Night will be held at Madsen's Greenhouse — Newmarket, on October 27th 2011. (c) Township of Oro - Medonte Councillor Mel Coutanche extended thanks to the General Manager, Watershed Management and his staff for attending a meeting at the Township of Oro - Medonte regarding Economic Development. V. PRESENTATIONS (a) Oak Ridges Moraine Foundation The Board received a presentation from Lisa Turnbull, Program Manager, Oak Ridges Moraine Foundation entitled "Measuring Successes on the Oak Ridges Moraine ". More information can be found at www.ormf.com Moved by: A. Eek Seconded by: J. O'Donnell BOD -90 -11 RESOLVED THAT the presentation provided by Ms. Lisa Turnbull, Program Manager, Oak Rides Moraine Foundation entitled "Measuring Successes on the Oak Ridges Moraine" be received. CARRIED (b) Upper York Sewage Solutions (UYSS) The Board received a presentation from Daniel Kostopoulos, Director, Capital Planning and Delivery, York Region and Heather Brewer of Conestoga Rovers & Associates. The presentation was in relation to the technology and the innovation related to the UYSS. The Board put forward the following questions: Q: Inner -basin transfer — is this new? Do not recall hearing this reference previously. Inner -basin transfer is not new. Have approval for transfer of water to service growth It is important to note that the new water reclamation center which is proposed to be built within the basin will restore balance. Page 272 of 380 12d) - Lake Simcoe Region Conservation Authority, Minutes of Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -06 -11 June 24th, 2011 — DRAFT Minutes Page 3 of 7 Q: Is the removal of pharmaceuticals from water being addressed? Is there a process that can remove hormones from the water? There is some studies that indicate a harmful effect on the fish life. Are other stakeholders (ie USA) being informed of what is being proposed and this could affect them as well? Town of Georgina is affected by this however have not yet received a presentation directed to the community. Will this happen? Pharmaceuticals continue to be a concern of the environmental community and the Region is looking to the Province for some direction. Currently there is no legislation to deal with this however there is some monitoring being done by the Province. Reverse osmosis is a very effective process to filter water and is considered a superior process in removing contaminants, including some pharmaceuticals. Presentation was made to the Committee of the Whole — Town of Georgina in May and York Region staff are committed to return should they be requested to do so. Public sessions are currently planned and will be held in East Gwillimbury and Aurora and this will also be represented at the SPLASH Festival scheduled for August 2011. Any municipalities wishing to have a presentation, please contact York Region. Q: Is the Region considering grey water solution at the municipal level? R: Mr. Kostopoulos responded that the Region is looking at developing in a more sustainable way addressing water quality by achieving a lower level of water use. In relation to municipal developing moving to grey water solutions, this is to be explored. There is currently some commitment from landowners that they are very interested in more innovative solutions which includes grey water. York Region is very supportive of this measure. Q: Using "reclaimed" water for irrigation purposes is of concern to the Holland Marsh farmers in relations to their crops. R: Reclaimed water is not intended for use on crops as it is not potable water. The expected use is directed at sod farms, tree farms, golf courses, etc. This water is not discharged to the Lake is it held at the plant for re -use. Q: Why was ten years of work spent on the tunnel? Why has the direction shifted? R: Decision to consider this option is not motivated by the ability to deliver tunnel projects. This solution only became viable recently — prior to receiving Ministry approval, this was not the preferred option. This initiative will be funded through development charges and through landowners. It will not be financed through existing residents. For more information please visit www.uvssolutions.ca /en/ Page 273 of 380 12d) - Lake Simcoe Region Conservation Authority, Minutes of Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -06 -11 June 24th, 2011 — DRAFT Minutes Page 4 of 7 Moved by: G. Dawe Seconded by: J. O'Donnell BOD -91 -11 RESOLVED THAT Staff Report No. 42- 11 -BOD regarding the Upper York Sewage Solutions Environmental Assessment and the presentation provided by Mr. Daniel Kostopoulos, Director, Capital Planning and Delivery, York Region, and Ms. Heather Brewer of Conestoga- Rovers & Associates, be received for information; and FURTHER THAT staff continue to participate in the Environmental Assessment Study and report back to the Board of Directors regarding the final Authority comments for their approval. CARRIED (c) Lakeridge Citizens for Clean Water The Board received a presentation from Carmela Marshall on behalf of the Lakeridge Citizens for Clean Water and addressed large scale fill operations within CA regulated areas. The Board directed staff to prepare a Staff Report responding to the concerns identified in Ms. Marshall's presentation. Moved by: P. Craig Seconded by: J. Ballinger BOD -92 -11 RESOLVED THAT the presentation provided by Carmela Marshall, Lakeridge Citizens for Clean Water regarding large scale fill operations within Conservation Authority's regulated areas be received; and FURTHER THAT staff be requested to prepare a Staff Report in response to be considered at a future meeting. CARRIED VI. DEPUTATIONS There were no Deputations scheduled for this meeting. VII. HEARINGS There were no Hearings scheduled for this meeting. VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 5, 7 and 8 were identified for separate discussion. IX. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: D. Kerwin Seconded by: B. Haire BOD -93 -11 RESOLVED THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board and staff be authorized to take all necessary action required to give effect to same. CARRIED 1. Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation 179/06 BOD -94 -11 RESOLVED THAT applications under Section 28 of the Conservation Authorities Act and Ontario Regulation 179/06 be received. Page 274 of 380 12d) - Lake Simcoe Region Conservation Authority, Minutes of Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -06 -11 June 24th, 2011 — DRAFT Minutes Page 5 of 7 2. Correspondence BOD -95 -11 RESOLVED THAT the correspondence listed in the June 24th, 2011, agenda as items 2 (a) and (d) be received for information. 3. Monthly Communications Update BOD -96 -11 RESOLVED THAT the Monthly Communications Update — Summary, for the period May 1 to 31, 2011, be received for information. 4. Budget Status Report BOD -97 -11 RESOLVED THAT Staff Report No 43- 11 -BOD regarding the Authority Budget Status for the four month period ending May 31, 2011, be received. 6. LSRCA Draft Fill Placement Policy BOD- 98 -11: RESOLVED THAT Staff Report 45- 11 -BOD regarding the LSRCA's Policy for Fill Placement /Sites be received for information; and THAT the Policy for Fill Placement /Sites be approved; and FURTHER THAT staff be directed to amend both the Watershed Development Policies and Fee Schedule to include this Policy. 9. Conservation Authorities Moraine Coalition BOD -99 -11 RESOLVED THAT Staff Report 48- 11 -BOD regarding Conservation Authorities Moraine Coalition Annual Report be received for information. 10. International Thiess Twinning Partnership — Letter of Intent BOD- 100 -11 RESOLVED THAT Staff Report 49- 11 -BOD regarding the LSRCA's International Twinning Partnership with Mexico be received; and FURTHER THAT the Chair and CAO be authorized to sign the Letter of Intent on behalf of the Lake Simcoe Region Conservation Authority. 11. LSRCA Draft Strategic Plan — 2011 -2014 BOD- 101 -11 RESOLVED THAT Staff Report No. 50- 11 -BOD regarding the Authority's Strategic Plan goals, strategies and targets for 2011 -2014 be approved; and FURTHER THAT staff be directed to incorporate the goals, strategies and targets into a final LSRCA Strategic Planning Document for review and approval at the July Board of Directors meeting. 12. Fall 2011— Education Fee Schedule BOD- 102 -11 RESOLVED THAT Staff Report No. 51- 11 -BOD regarding the Scanlon Creek Outdoor Education Program Fees for September through December 2011, be approved. IX. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 5. 2012 Budget Assumptions The Board dealt with Staff Report No. 44- 11 -BOD related to the 2012 budget assumptions. Councillor O'Donnell expressed his support of staff receiving their annual Cost of Living Adjustment (COLA) however will be putting forward, when the time comes, that he does not support those staff earning in excess of $100,000 annually receiving a COLA. Page 275 of 380 12d) - Lake Simcoe Region Conservation Authority, Minutes of Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -06 -11 June 24th, 2011 — DRAFT Minutes Page 6 of 7 General Manager, Corporate and Financial Services responded that this recommendation may be in conflict with the Pay Equity Act. Moved by: D. Kerwin Seconded by: M. Baier BOD- 103 -11: RESOLVED THAT Staff Report 41- 11 -BOD which provides an update related to the Canadian Heritage Lakes — Lake Simcoe Proposal, be received for information. CARRIED 7. Peat "Farming" Operations— Lake Simcoe Watershed —Update The Board received Staff Report No. 44- 11 -BOD which provided background information related to Peat "Farming" Operations in the Lake Simcoe Watershed and the Authority's position in this regard. Regional Councillor Ballinger thanked staff for preparing this report which proved very helpful in providing information on this matter. Moved by: J. Ballinger Seconded by: G. Campbell BOD- 104 -11: RESOLVED THAT Staff Report 46- 11 -BOD regarding Authority policies in relation to Peat "Farming" Operation within the Lake Simcoe Watershed be received for information. CARRIED 8. Orillia Creeks and Talbot River Hydrology Study The Board dealt with Staff Report No. 47- 11 -BOD approving the recommended consultant, Cole Engineering Group Ltd., to undertake the work as identified in the Staff Report. Moved by: A. Eek Seconded by: G. Campbell BOD- 105 -11: RESOLVED THAT REVISED Staff Report 47- 11 -BOD regarding the results of the Request for Proposal issued for the Orillia Creeks and Talbot River Hydrology Study be received for information; and THAT an agreement be entered into between Cole Engineering Group Ltd., and the Lake Simcoe Region Conservation Authority for the completion of the Orillia Creeks and Talbot River Hydrology Study; and FURTHER THAT, subject to a commitment from the City of Orillia to provide the necessary funding, the Agreement includes requirements to complete the provisional items as itemized in the Request for Proposal. CARRIED XI. CLOSED SESSION Moved by: J. Ballinger Seconded by: G. Campbell BOD- 106 -11 RESOLVED THAT the Authority's Board of Directors will move to closed session to consider confidential matters related to legal and land issues; and FURTHER THAT the SLRCA Executive Management Team, Land Securement Officer and the Coordinator, Board /CAO, Projects and Services remain in the meeting for these discussions. CARRIED Page 276 of 380 12d) - Lake Simcoe Region Conservation Authority, Minutes of Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -06 -11 June 24th, 2011 — DRAFT Minutes Page 7 of 7 Moved by: D. Kerwin Seconded by: G. Dawe BOD- 107 -11 RESOLVED THAT the Board of Directors rise from closed session. CARRIED (a) Legal Status Report - Update Moved by: G. Dawe Seconded by: E. Bull BOD- 108 -11 RESOLVED THAT Confidential Staff Report No. 52- 11 -BOD regarding the Legal Services Status Report for the five month period ending May 31, 2011, be received for information. CARRIED (b) Land Lease Matter Moved by: D. Kerwin Seconded by: D. Crake BOD- 109 -11 RESOLVED THAT Confidential Staff Report No. 53- 11 -BOD regarding the "Ground Lease" agreement between the Ontario Ministry of Infrastructure and the Lake Simcoe Region Conservation Authority be received; and FURTHER THAT the recommendations contained within this Confidential Staff Report be approved. CARRIED XII. OTHER BUSINESS (a) August Board Meeting — Cancelled Members were advised that the Board meeting scheduled for August 26th is being cancelled to provide for a summer break. Adjust calendars accordingly. ADJOURN Meeting adjourned at 1:05 p.m. on a motion by D. Kerwin. Original signed by: Original signed by: Mayor V. Hackson D. Gayle Wood Chair Chief Administrative Officer Page 277 of 380 12d) - Lake Simcoe Region Conservation Authority, Minutes of... Rllalgiun (Conservation Authority meeting Migmignts Announcements: LSRCA Annual Conservation Awards • Reminder that nominations for the Authority's Annual Conservation Awards are to be submitted by July 29th. 2011. • Please submit to Dana Eldon at d.eldon @lsrca.on.ca and feel free to contact Dana if you have any questions (905- 895 -1281 ext 242). • The Conservation Awards Night will be held at Madsen's Greenhouse — Newmarket, on October 27th 2011. Presentations: Lake Simcoe Conservation Foundation — Annual Report • The Board received a presentation from Debby Beatty, President, Lake Simcoe Conservation Foundation related to their 2010 Annual Report. More information can be found at http: / /www.Isrca.on.ca /Foundation /annual reports.html Chair Hackson thanked the Foundation for their continued support of the LSRCA and the funding provided which supports various environmental programs /projects. Staff Reports Budget Status Update The Board dealt with and approved Staff Report No. 54- 11 -BOD regarding the Authority's Budget Status Update for the period ending June 30, 2011. Councillor O'Donnell inquired if funding through the Landowners Environmental Assistance Program (LEAP) is still available to which staff advised that the 2011 funding has been allocated with the exception of Barrie and Durham where some funds are still available. In addition, staff advised that funding for septic system upgrades /repairs /replacements (for systems 300 meters from the shoreline) may be available through the Source Water Protection — Early Response Program as well as through the Federal program — Lake Simcoe Clean Up Fund. York and Durham Region's Implementation Plans - Subwatersheds The Board approved Staff Report No. 55- 11 -BOD directing staff to move to the next steps for the York and Durham Region's Implementation Plans for subwatersheds, including the selection of a consultant to undertake this work. LSRCA Ravenshoe Wetland Baseline Channel Assessment The Board approved Staff Report No. 57- 11 -BOD which outlined the process for the selection and approval of the consultant to undertake this work. Lower Maskinonge Naturalization Proiect — Landowner Conflict The Board approved Staff Report No. 58- 11 -BOD directing staff to proceed with resolving this file as outlined in the Staff Report. Other Business (a) August 26th Board Meeting Cancelled The Chair reminded the Board that there will be no meeting in August. 120 Bayview Parkway Box 282, Newmarket, Ontario L3Y 4X1 �g51.2077 Tel: 905.895, 1281 1.800.465,0437 Fax: 905.853.5881 44 E -Mail: Infoa@lsrca.on.ca Web: www.lsrca.on.ca Proud Past - Focused Future Page 278 of 380 12e) - Correspondence dated June 29, 2011 from Kathy Crowhur... Honorary Patron: The Hon. David C. Onley Lieutenant Governor of Ontario Lupus Foundation of Ontario June 29, 2011 Mayor & Council Members Township of Oro — Medonte 148 Line 7 South Box 100 Oro ON LOL 2X0 Re: "October is Lupus Awareness Month" Dear Mayor & Council Members: !!TUS[3 294 Ridge Road N Box 687 Ridgeway ON LOS 1NO (800) 368 -8377 ON Only C, (905) 894 -4611 qk- (905) 894 -4616 e4> tupusont@vaxxine.com Wehsite: www.vaxxine.com /lupus Serving Ontario since 1977 (Inc.) R I JUL b 6 1011 ORO- MEDONTE TOWNSHIP Lupus Foundation of Ontario has been serving the citizens of Ontario for the past 35 years. During this time, we have noticed an alarming increase in the numbers of those seeking information for their health concerns. Many requests are from parents of young children and adolescents who have been positively diagnosed with systemic lupus. We receive no funding from governmental sources and we have found that our public awareness campaigns are most efficient through our grass roots initiatives. We would like to request that you: • Read our Proclamation during a Council meeting to inform everyone in your community that lupus is a serious illness that, unfortunately, is still an unknown to many. • Hold a flag- raising with our lupus flag, Any date or month would allow for visibility and recognition of the word 'lupus'. • Place our Proclamation on your community website for those seeking a diagnosis and information about their symptoms. • Sign and return the Proclamation to our office for display. There are many Ontarians who have been diagnosed with lupus throughout our province. By reading our Proclamation during your meeting and by declaring "October as lupus Awareness Month ", you will greatly assist our Foundation in educating all citizens that our Foundation exists and that help is just a telephone call away. Your assistance with this awareness initiative will allow us to help others to help themselves. Thank you. Charitable Registration Number 10764 9410 RROOO I Life without 1upt-ts Very truly yours, �0�. Kathy Crowhurst Page 279 of 380 Honorary Patron: The Hon. David C. Onley Lieutenant Governor of Ontario 12e) - Correspondence dated June 29, 2011 from Kathy Crowhur... Lupus Foundation of Ontario I�445 294 Ridge Road N Box 687 Ridgeway ON LOS 1NO (800) 368 -8377 ON Only G (905) 894 -4611 k- (905) 894 -4616 e® lupusont @vaxxine.com Website: www.vaxxine.cotn/lupus Serving Ontario since 1977 (Inc.) Whereas, lupus is an autoimmune disease that can cause severe damage to the tissue and organs in the body and, in some cases, death; and Whereas, more than five million people worldwide suffer the devastating effects of this disease and each year over a hundred thousand young women, men and children are newly diagnosed with lupus, the great majority of whom are women of childbearing age; and Whereas, medical research efforts into lupus and the discovery of safer, more effective treatments for lupus patients are under - funded in comparison with diseases of comparable magnitude and severity; and Whereas, many physicians worldwide are unaware of symptoms and the health effects of lupus, causing people with lupus to suffer for many years before they obtain a correct diagnosis and medical treatment; and Whereas, there is a deep, unmet need worldwide to educate and support individuals and families affected by lupus; and Whereas, there is an urgent need to increase awareness in communities worldwide of the debilitating impact of lupus; Now, Therefore, Be it resolved that October 2011 is hereby designated as "October is Lupus Awareness Month" when lupus organizations around the world call for increases in public and private sector funding for medical research on lupus, targeted education programmes for health professionals, patients and the public, and worldwide recognition of lupus as a significant public health issue. Dated Signed (To receive information about lupus, or to make a donation that will be used for much - needed research funding or public awareness initiatives, please contact Lupus Foundation of Ontario at 800 - 368- 8377.) "Walk for Lupus" takes place every May throughout Ontario. Charitable Registration Number 10764 9410 RR0001 Life without htpus Page 280 of 380 12e) - Correspondence dated June 29, 2011 from Kathy Crowhur... w Z z-Z ? s o� O o, C) a Sz S�,, s ° s ai R �J � � a .050 � � � � o � � •° ° � � o s o o yy 00 o H 00 aJ Q o boq ;° k ICJ o°�°o� 0 Z v > o p, d o o ® to z o Zs s > O 0 i LL r c ho Z sY � ti J �°� w �o•s z �UW o o ra 0 0, .a p trj ti h J a) �_ ,� � � •� �. �.+ � Cry ,'3 ,L Q y . -Cl >G N cd O cd ° a) a) �i cd 3 = cd N • m ci A vi o rnv�Wwax¢xxUc�;c�rlr�aa3U "d m� ICU ••••••••••••••••••••• �— —w °�Q ZdUa °F°' h"t cd O • U +� cd N N U O �; N io a) O cd >l >❑1 >, -- p id W O Y N p 3° Q cd C U v 40, •° >' cOd > ed CC Ul rA U) O .0 v 'd Q O a) L7 O tb bb '�' 3 -i yam. �" �' 00 U O O n r�i O N UO cc% 'o �" O b O >> W O a? ^5 r •�" >1 u 'a -T 'S 0 COD m Cd Lo 00 .-, 6- ° 0 O O Page 281 of 380 12e) - Correspondence dated June 29, 2011 from Kathy Crowhur... 0 00 -d J, °0 0 C O °o •dam o a q o� v a d ooh � 0 12 Cd +r d ° bb U O N m N U'O ci o cd cd � bA O N Cn o C N o N Y N N a Cd O 'C7 bA Q 2 O 0p N ca ld > — &, oc° N ,0° `�-o pv 0 r. 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"�� y.•, N U cd i-I '� s.y i� }^ ^° cd Y -Cd �❑ � . nil o rn > cad O Z �� Cd y c cYd '3 N F'+ O ; C6 .� 'd �! cd > c>, ct > 0cd °v ¢ b N Q ?? =bC A ° U U ro d N U d 0 m> O .'n > L vl Cd s� O`d'NN�,�y °N -R O �3'a.C' U Y���, N�� °ocd�� —Cd ooh bq� U Cd •• z o o U cd v3 Y bA.... + • 'b 0. a �� •^U �, ., n dN °' ' x Nd y ' � U U �O ° S �0 V N �iN�N, •, � Uo y ��rr "N (d O o N tti o �,� ~ Nefi ' d U i. d Y Q 4 ° Qi.cU C° dA ~U a � bV1 A U Cd o z Y Y9 0 t0 a� " y cd w Cd N � U 0� > o � dV N o " ^ CC's . o U tj rn I Page 282 of 380 12f) - Correspondence dated June 21, 2011 from Twyla Nichols... 2�Q W ASA24 o 0 30 LEWIS STREET • • WASAGA BEACH, ONTARIO CANADA L9Z 1A1 oRpoRAT www.wasagabeach.com June 21, 2011 JUL 11 2011 Mr. Doug Irwin ORO- ���;Ot,�� -� Director Corporate Services /Clerk TpOMEDO P Township of Oro Medonte 148 Line 7s, Box 100 Oro, Ontario LOL 2X0 Re: Resolution — Declaration of Voting Day as Professional Activity Day Thank you for your letter, received May 17, 2011, requesting support that the Minister of Education amend the Education Act to declare Voting Day for municipal elections in the Province of Ontario as a Professional Activity Day. I'm pleased to advise that at its June 14, 2011 meeting, Council adopted the following General Government Committee recommendation: RESOLVED THAT the General Government Committee does hereby recommend to Council that it support the resolution from the Township of Oro - Medonte that the Education Act be amended to declare Voting Day for municipal elections in the Province of Ontario as a Professional Activity Day. I trust this is satisfactory; however, should you require anything further, please contact me. Sin e ely, wyla Nicholson, CNMII Town Clerk Administration: (705) 429 -3844 Fax: 429 -6732 Building: 429 -3847 By -Law: 429 -2511 Recreation: 429 -3321 Arena: 429 -0412 Public Works: 429 -2540 Fax: 429 -8226 Fire Department: 429 -5281 Page 283 of 380 12f) - Correspondence dated June 21, 2011 from Twyla Nichols... Proud Heritage, Exciting Future May 9, 2011 The Honourable Dalton McGuinty Premier of Ontario Room 281, Main Legislative Building Toronto, ON M7A 1A4 Re: School Boards' Declaration of Voting Day as a Professional Activity Day Dear Mr. McGuinty, At its meeting on April 27, 2011 the Council of the Township of Oro - Medonte received correspondence from the City of Oshawa regarding the above -noted matter. Council is in support of the City of Oshawa's motion and adopted the following motion with respect to the above -noted matter: "Be it resolved 1. That the correspondence dated April 15, 2011 from Sandra Kranc, City Clerk, City of Oshawa, re: School Board's Declaration of Voting Day as a Professional Activity Day be received. 2. That the Township of Oro - Medonte supports the City of Oshawa's resolution, re: School Board's Declaration of Voting Day as a Professional Activity Day which reads: Whereas Ontario municipalities historically use schools as voting places during municipal elections; and Whereas the Municipal Elections Act states that school boards must provide space to be used as voting places free of any charge when requested for use by a municipality; and, Whereas school boards are requesting municipalities provide security at schools being used on Voting Day to ensure the safety of students throughout the entire school when only a small portion of the school is being used as a voting place; and, Whereas concerns regarding student safety at the school during voting hours can be eliminated if the students are not in the school on Voting Day; Therefore Oshawa City Council requests that the Minister of Education amend the Education Act to declare Voting Day for municipal elections in the Province of Ontario as a Professional Activity Day. 3. And That Dalton McGuinty, Premier, the Minister of Education, Garfield Dunlop, MPP Simcoe North, Simcoe County municipalities, the Cities of Barrie, Orillia and Oshawa and the school boards operating in the Township of Oro - Medonte be advised of Council's decision, under the Mayor's signature. " 148 Line 7 South, Box 100 P: (705) 487 -2171 Oro, Ontario LOL 2X0 F: (705) 487 -0133 www oro- medonte.ca Page 284 of 380 12f) - Correspondence dated June 21, 2011 from Twyla Nichols... Township of Proud Heritage, Exciting Future We respectfully request your consideration of Council's resolution of this matter and thank you in advance for your time. Sincerely, Mayor H.S. hes /dbb Cc: Members of Council The Honourable Leona Dombrowsky, Minister of Education Garfield Dunlop, MPP, Simcoe North County of Simcoe Member Municipalities City of Barrie City of Orillia City of Oshawa Simcoe County District School Board Simcoe Muskoka Catholic District School Board 148 Line 7 South, Box 100 P: (705) 487 -2171 WwWOr0- medorite.Ca Oro, Ontario LOL 2X0 F: (705) 487 -0133 Page 285 of 380 12g) - Correspondence dated July 15, 2011 from Brenda Clark,... MOWN=*�� County of Simcoe Main Line (705) 726 -9300 j COUNTY OF County Clerk's Department Toll Free 1- 866- 893 -9300 S" ��,' =Ls Midlhu stt,hOnt 26, o LOL 1X0 s mcoe5ca725 -1285 f ED July 15, 2011 JUL 2 8 201i 70RO-MEDONTE OWNSHIP Mayor H.S. Hughes Township of Oro - Medonte 148 Line 7 South Box 100 Oro, ON LOL 2X0 Dear Mayor Hughes: Re: Green Energy Act Please be advised that at its meeting of June 28, 2011, Simcoe County Council received for information your resolution from the Township of Oro - Medonte, dated May 9, 2011, regarding the Green Energy Act. Thank you for providing your views regarding this matter. Yours truly, M�� Brenda Clark County Clerk /m h Page 286 of 380 12g) - Correspondence dated July 15, 2011 from Brenda Clark,... Proud Heritage, Exciting Future May 9, 2011 The Honourable Dalton McGuinty Premier of Ontario Room 281, Main Legislative Building Toronto, ON M7A 1A4 Re: Green EnerevAct Dear Mr. McGuinty, At its meeting on April 27, 2011 the Council of the Township of Oro - Medonte adopted the following motion with respect to the above -noted matter: "Be it resolved WHEREAS the Green Energy Act to facilitate the installation of Solar Generation Facility Projects has removed municipal approvals and limits local residents input; AND WHEREAS the Green Energy Act allows the development of solar farms on Class 3 and 4 farmland which is valuable farmland to local crops and farmers; AND WHEREAS major solar installations have the potential to involve visual, noise, traffic, and water quality impacts on properties adjacent to such facilities; NOW THEREFORE BE IT RESOLVED THAT the Township of Oro - Medonte hereby request that the Province of Ontario amend the Green Energy Act to re- establish local planning control over solar farms for the following: -To discourage solar farms on farmlands and encourage microFIT installations and FIT programs on farm structures; -To ensure minimum setback requirements, adequate landscaping, buffering and noise barriers for the protection of adjacent properties prior to issuance of Provincial approval; -To ensure protection of the groundwater quality; -To protect tile drainage on local farmlands; -To ensure local municipal infrastructure is protected through security deposits; -To ensure commercial tax revenue is provided to the local municipality; -To ensure that each site has the appropriate level of Stormwater management controls in place to prevent adverse impacts to the adjacent properties and to protect ground and surface water AND THAT a copy of this resolution be provided to Dalton McGuinty Premier, the Minister of the Environment, Garfield Dunlop, Simcoe North MPP, the County of Simcoe, and the municipalities within the boundaries of Simcoe County for their consideration, under the Mayor's signature. " 148 Line 7 South, Box 100 P: (705) 487 -2171 Oro, Ontario LOL 2X0 F: (705) 487 -0133 www oro- medonte.ca Page 287 of 380 12g) - Correspondence dated July 15, 2011 from Brenda Clark,... Proud Heritage, Exciting Future We respectfully request your consideration of Council's resolution of this matter and thank you in advance for your time. Sincerely, Mayor H. S. H hes /dbb Cc: Members of Council The Honourable John Wilkinson, Minister of the Environment Garfield Dunlop, MPP, Simcoe North County of Simcoe and its Member Municipalities 148 Line 7 South, Box 100 P: (705) 487 -2171 www or0- medonte.Ca Oro, Ontario LOL 2X0 F: (705) 487 -0133 Page 288 of 380 12h) - Correspondence dated July 21, 2011 from Tony Kataryny... ORILLIA & AREA PHYSICIAN RECRUITMENT & RETENTION COMMITTEE 1 r4 Est NAOM �Y`. \ \R July 21, 2011 'Jul z 9 1011 O ®olwFb ®VV !�s /llp TF Mayor Harry Hughes and Members of Council 148 Line 7 South Oro, Ontario. LOL 2XO Your Worship and Members of Council: In an effort to keep Council fully aware of our challenges and achievements we submit for your review a report outlining a financial, activity and recruitment overview. Should you have any questions please do not hesitate to contact me. Yours trul , Tony a arynych Chair TK/p 22 Peter Street South, P.O. Box 2525, Orillia, Ontario L3V 7A3 — tel: 325 -4903 x 111 Page 289 of 380 12h) - Correspondence dated July 21, 2011 from Tony Kataryny... o. ...... s °s °- s oss ssss�ss� C O O O O O N r o N tD 8 0 0 0 N N 0 ml 'olz W of W y Cr_ CC c J Z N _0 O S H F-� 0 o Z LL ' LLI N o .6 LU w S Z 0 0 W LL. -4 0 5 LU y 41 Q Z U m� Q y I U � V1 S a � LLI `a1 j nIy , O O m O N o 0 0 V O O V °o 1p N Y e9 U b w °o °< N G o O � o o r a t9 ° N ° e � w ° e Page 290 of 380 o c N m NK bi T N n p Z - f9 � K d N m C dtf n 1� w w � w a O n tt 1101 O w 0 w 1°n o o Name mS� tl1 > m�2m z O Z 0 m -' �aE ci c ara cg °. d c °' M m ey} M 1i m LL C T C U O rn m E Z m c o — o cmi o L °¢ N O. O N CL a C 'w - m O o O d Z 'N Vii W E Q, y C C O comoc3 ° m m mcc�0 = =`o �� °c En ,0aLL'DOmE m ��� m oF-- OS o m m N C � > WW.zz j °c2a o n m oa m�oaci:'m�i'OS�¢t� h U r t=/f m yLLU'— `w¢a E wa oB °2azcc) 2OOv�w R00U000 E w 0 U Q q d N O Ti lh O O O r of � •• i0 F m Z c m C A m R N E N 0 N oOq�1 � C CO t � C U ' rM t G fA M N O O ° W N o E 0 m 0 o c m N O d f9 N N m o O O C O E E U C N m Page 290 of 380 m NK bi �I 0W NK w W fA f9 NNIII a O O C dtf Nu) 0 U Stn 'T ma c� w ° o Name mS� tl1 > m�2m ° ° d O Z 0 m -' �aE ci c ara cg °. d 30'm c °o " ° °' d a m E c °aXio� C7 .E 1i m LL C T C U O rn m E Z m c o — o cmi o L °¢ N O. O N CL a C 'w - m O o O d Z 'N Vii W E Q, y C C O comoc3 ° m m mcc�0 = =`o �� °c En ,0aLL'DOmE m ��� m oF-- OS o m m °c �O L WW.zz j °c2a Ewg EY E x 3� mmc ^ugi�'oom 10 oa m�oaci:'m�i'OS�¢t� x m t=/f m yLLU'— `w¢a E wa oB °2azcc) 2OOv�w R00U000 �K0it5 Eaaac�a.a w 0 U Q Page 290 of 380 12h) - Correspondence dated July 21, 2011 from Tony Kataryny... Orillia & Area Physician Recruitment & Retention Committee Activity Overview— January 1 to June 30, 2011 Medical Student Trainees and Medical Resident Visitors • Hosted 42 medical students and residents in training at hospital (average stay 4 weeks) • 3 family medicine residents have just completed 1 year training at the hospital • 2 family medicine residents commence 1 year training on July 1 • Initial contact made before visit to determine personal interests and requirements • Personal welcome and hospital /community orientation provided to each student /resident • Respond to inquiries from students about recreation /worship /transportation /cultural events • Facilitate the activity where possible • Host social gatherings for students /residents • Provide pre -paid taxi service for late night —on call hospital duty • Provide pre -paid gym passes, downhill /cross- country skiing, theatre (paid for with grant from Doctor Recruitment Endowment Fund) • Committee owns 2 mountain bicycles and helmets for student use on the trails • Casino Rama hosted students for First Nation tour • On -going follow -up after visit Rural Ontario Medical Programme (ROMP Week) • Procured billets and preceptors (teaching doctors) for five I" and 2 "d year medical students • In collaboration with medical affairs staff, greeted students upon arrival and provided hospital /community orientation • Committee members provided transportation to and from activities • Hosted welcome reception and barbeque for students billets and preceptors • Hosted community day involving tour of area, lunch, shopping • Exit survey at conclusion of visit Recruitment Education and Activity • Member Canadian Association of Staff Physician Recruiters • Attended recruitment conference in Collingwood • Preparations underway for display booth at PAIRO (Professional Association of Interns & Residents of Ontario) at 7 university job fairs 1 Page 291 of 380 12h) - Correspondence dated July 21, 2011 from Tony Kataryny... Monthly Meetings and Governance: • Committee meets once every second Wednesday of the month • Sub- committee meetings held at various times throughout the month • Advocate to provincial government on healthcare matters • Deputations to municipal funders • Reviewing governance and structure Physician Community Visits • Community visits are offered once the CV is reviewed and telephone interviews are complete • Communicating by e-mail and telephone begins more than a month before the candidate is invited for a community tour • Once the screening is complete a tour itinerary is set based on the candidate's recreational, cultural and family interests and in collaboration with medical affairs staff • The itinerary is provided to the candidate in advance of the visit • Application to Ministry of Health and Long Term Care for reimbursement of candidate expenses • Hospital and community orientation provided • A second and third visit is often required as candidates investigate personal options • Appointments procured before visits (schools, worship) • Employment interviews set for spouse • Project Coordinator and Medical Affairs Staff greet visitors upon arrival • Arrange "community coffee - break" introducing family to community members • Follow -up after visit Orientations /Welcome Packages Provided January 1 to June 30 63 RECRUITMENT To achieve the desired results, recruiting family physicians and specialists requires time, patience and attention to personal and professional needs. From the initial point of contact it generally takes twelve to eighteen months to cultivate the relationship, assisting them to feel connected and welcome in our community, before we obtain a commitment to practice locally. The nurturing of the relationship requires numerous e- mails, telephone calls, community and hospital tours, meetings and research. For example, the first community visit of our new gastroenterologist Dr. Nitisha Anand took place January 23, 2010. She and her family will move to Orillia, August 1, 2011. The community committee first hosted a dinner for Dr. Justin Porter on March 23, 2010. He too has just started practicing locally. For most of the recruited physicians in the following list, the relationship with our hospital and our community 3 Page 292 of 380 12h) - Correspondence dated July 21, 2011 from Tony Kataryny... began in 2010. While we are pleased with our progress, there are still many unattached patients in Orillia and surrounding area. The work continues to fill the void. Family Physician Recruitment January 1— July 12, 2011 Dr. Justin Porter Dr. Elizabeth McNaull Dr. Ben McNaull Dr. Dan Kapeluto Dr. Jeff Pitcher Dr. Nivine El Gwaidy Dr. Nabil Beshay Family Physician Locums — Dr. Luis Garces, Dr. Zeeya Jamal, Dr. Carolyn Nowry Specialist Recruitment Dr. Scott McKenzie — Orthopedic Surgeon Dr. Melanie Colpitts —Pediatrician Dr. Adam Cohn — Nephrologist Dr. Daniel Tascona — Nephrologist Dr. Nitisha Anand —Gastroenterologist Dr. MarkSluzar — Critical Care Intensivist Dr. Mark Bailey— Critical Care Intensivist Dr. Bryn Pressnail — Internist /Oncologist Dr. Rassouli Rashti — Oncologist Dr. Chris Martin— Critical Care Intensivist Dr. Isabel Li — Oncologist Dr. Robert El Marashi — Oncologist Dr. Greg Trottier —Urologist Dr. Olivia Lee — Urologist Family Physician Incentive Funding Dr. Ben McNaull - $10,000.00 remitted and $10,000.00 balance upon opening practice August 15, 2011. Dr. Elizabeth McNaull - $10,000.00 remitted and $10,000.00 balance August 15`h, 2011. Dr. Dan Kapeluto - $10,000.00 remitted and $10,000.00 paid July 20, 2011. Dr. Justin Porter to be paid $7,500.00 by December 31, 2011. $67,500.00 committed with $20,000.00 reserved for prospective autumn recruitments. 4 Page 293 of 380 12i) - Correspondence dated July 22, 2011 from Mike Williams... Simcoe Dufferin GIRITMEMuskoka A Non-Profit S7�PPERS Corporation Council Members of Oro - Medonte 148 Line 7 South, Box 100, Oro, On. LOL 2X0 Attn Mayor Harry Hughes, Dear Mayor Hughes and members of Oro - Medonte Council RCI® JUL 2 z 2011 ORO- MEDONTE TOWNSHIP 20 Rose Street Barrie, Ontario L4M 2T2 Telephone: (705) 726 -2237 Fax: (705) 726-3067 Our first year of operation has been a success for Crime Stoppers of Oro - Medonte. The assistance of elected officials and township personnel has been invaluable. We would also like to thank Shawn Binns from the recreation dept, and Jerry Ball from the roads dept for their assistance. The residents in the villages and towns throughout the township were receptive to our message, and were invited to speak to several groups about Crime Stoppers and some groups, have sponsored a total of six signs. We told them that Crime Stoppers works with complete anonymity and without fear of retribution or making a court appearance. Some of the groups we have spoken to are: Hawkestone Board, Big Cedar Estates, Horseshoe Valley Property Owners Assoc., The Halls Board at Jarratt Hall, and Friends of Sugarbush. Crime Stoppers of Oro - Medonte will continue to speak to all that will listen about the benefits to all when we pay attention to the happenings in our own neighbourhood. One lady from the Hawkestone area believes that the graffiti and other tagging has decreased by 50% due to signage and the fact that they can protect themselves, now that they have a tool to work with. Last winter we partnered with Horseshoe Resort to host our first equipment identification day. That was a huge success and the resort has invited us back for two dates this winter. We would appreciate the opportunity to speak to the council in the fall. We thank the council of Oro- Medonte for their continued support and thank you for the generous donation of $200.00 this year. Helping keep our community safe Mike Williams - Chairman Crime Stoppers of Oro-Medonte 705- 835 -5932 July 22, 2011 WE PAY CASH FOR TIPS... 1 800 222 -8477 Page 294 of 380 Member Municipalities Adjala- Tosorontio Amaranth Barrie The Blue Mountains Bradford -West Gwillirnbury Clearview Coll i ngwood Essa Innisfil Melancthon Mono Mulmur New Tecumseth Oro - Medonte Grey Highlands Shelburne Springwater Wasaga Beach Watershed Counties Simcoe Dufferin Grey Member of C Conservation ONTARIO 12j) - Correspondence dated July 25, 2011 from Wayne Wilson,... July 25, 2011 Mayor Harry Hughes & Council 0 Ih'A The Corporation of the Township of Oro - Medont jt 19 20, 148 Line 7 South ORO OOro, OnOtario T011/ D aa�� Mayor Hughes & Council: The NVCA Water Response Team, consisting of representatives of local water users and local and provincial water managers, met on July 21 and declared a Level 1 low -water condition for the Blue Mountain streams and the Boyne River, as well as a Level 1 - verging on Level 2 - for the Innisfil Creek subwatershed. Holders of Permits to take Water from these sources are being asked via letter and through the media to voluntarily reduce their water takings immediately, to ensure continued water supply and to help protect aquatic life in our watercourses. A Level 1 condition suggests a voluntary reduction of 10 %, and a Level 2 recommends a further 10% voluntary reduction. We appreciate and support the efforts that several municipalities in our watershed have already made towards implementing water conservation measures, and encourage all municipalities to consider doing likewise. By working together, we can ensure that there continues to be enough water to meet the needs of our farmers and businesses, as well as the regular and emergency water needs of our municipalities and residents. For more information on the current situation or the Water Response Team, please do not hesitate to contact the undersigned. Regards, Wayne R. Wilson CEO /Secretary- Treasurer c. NVCA Board of Directors Brian Smith Water Resource Engineer Co Chair, NVCA WRT Conserving our Healthy Waters NOTTAWASAGA VALLEY CONSERVATION AUTHORITY � Centre for Conservation John Hix Conservation Administration Centre � Tiffin Conservation Area - 8195 8th Line - Utopia On LOM 1T0 Telephone: 705.424.1479 � Fax: 705.424.2115 � Web: www.nvca.on.ca - Email: adminonvca.on.ca Page 295 of 380 12k) - Correspondence dated August 5, 2011 from John Coleman... AUG. 5, 2011 3 :49PM NEGOTIATIONS NO, 3988 P. 2/3 Affaires indiennes Indian and Northern et du Nord Canada Affairs Canada www4riagc,ca mm- mac.gaca Notre rofftme - our life dorm rerofenre - YOIAWe Mr. Harry Hughes, Mayor of Oro - Medonte 148 Line 7 South, Oro ON LOL 2XO RE: Coldwater Narrows Specific Claim Dear Mr. Hughes, As you may recall, a letter was sent to you on May 20th, 2011 regarding the proposed Settlement Agreement for the Coldwater Narrows Specific Claim. As was stated in the letter the Chippewas of Rama, the Chippewas of Beausoleil, the Chippewas of Georgina Island, and the Chippewas of Nawash will have the option to use some of their settlement funds to purchase up to 10,673 acres of land on the open market, on a willing seller 1 willing buyer basis, and request that Canada set those lands aside as reserves pursuant to Canada's Additions to Reserves (ATR) Policy. In anticipation of the settlement of this claim, and as a part of these negotiations' communication efforts, the parties wish to inform the affected municipalities, local f=irst Nations, and the Province of Ontario of the ATR component of the settlement. Aboriginal Affairs and Northern Development Canada, in cooperation with the Chippewas of Rama, the Chippewas of Beausoleil, and the Chippewas of Georgina Island will be holding an information session on the Additions to Reserve aspect of the proposed settlement. This session will be held on: August 23, 2011 2pm to 4pm, Casino Rama Anishnaabe Ballroom Rama, ON I hope very much that you or your representative can attend this meeting. We will be contacting you to inquire about your availability. In the event that you or your representative is unable to attend this meeting, we will try to arrange a separate meeting or telephone call with you. 12 Canada Page 296 of 380 12k) - Correspondence dated August 5, 2011 from John Coleman... AUG. 5, 2011 3 :49PM NEGOTIATIONS NO. 3988 P. 3/3 -2- For more information on the proposed Coldwater Narrows settlement proposal, the Additions to Reserves Policy, and the role of municipalities in the additions to reserves process you may wish to visit the following websites' http: //www.ainc-inac.gc.ca/ai/ldc/spc/rlws/fr-tn@D-q.—a-$P http://www.ainc-inao.gc.ca/enrllds/Tubs/Imm/imm-on.g. pd f htt :/ Iwww .fcm.calCMFilesladditionslOYZ- 412009 -7538. df If you have any questions about these information sessions, please do not hesitate to contact me at 819- 8272297 or 519- 534 -2938, or alternatively, Federal Negotiator Frank Meness at 819- 953 -6844. Yours sincerely, dc hn Coleman Chief Federal Negotiator C.c.: Dr, Ian Johnson, Negotiator, Chippewa Tri- Council Alan Pratt, Legal Counsel, Chippewa Tri - Council Paul Jones, Negotiator, Chippewas of Nawash Unceded First Nation Roger Townshend, Legal Counsel, Chippewas of Nawash Unceded First Nation Frank Meness, Negotiator, Specific Claims Branch, Aboriginal Affairs and Northern Development Canada Olga Szkabarnicki, Legal Counsel, Department of Justice, Canada Linda MacWilliams, Regional Manager, Lands and ATR, Aboriginal Affairs and Northern Development Canada, Page 297 of 380 13a) - Correspondence dated July 20, 2011 from Sue Bragg, Ga... Gaviller & Company LLP CHARTERED ACCOUNTANTS Telephone 705/445 -2020 Fax 705/444 -5833 Email sbragg @gaviller.ca Township of Oro - Medonte 148 Line 7 S., Box 100 Oro, Ontario LOL 2X0 Attention: Harry Hughes, Mayor Dear Mayor Hughes: Re: 2010 Year End Audit 115 Hurontario Street 3rd Floor, P.O. Box 130 Collingwood, Ontario L9Y 3Z4 July 20, 2011 Please Mark Your Reply For The Attention Of S. E. Bragg, B,B.A., CA RECEIVE JUL 2 5 2011 ORO- MEDONTE TOWNSHIP We recently completed the audit of The Township of Oro - Medonte for the year ended December 31, 2010. The objective of an audit is to obtain reasonable assurance as to whether the financial statements are free of material misstatement, and it is not designed to identify matters that may be of interest to management in discharging its responsibilities. Accordingly, an audit would not necessarily identify all such matters. We identified the following matter, which may be of interest to Council and management: Follow up on site plan developments During our review of site plan development deposits, it came to our attention that the Township is not following up on completed projects. Timely follow up and monitoring of these projects will help to ensure the Township is not liable for any damages nor lawsuits arising from unfinished or unsatisfactory work. We recommend that the Township more closely review these projects throughout construction and immediately prior to the release of the related deposits. Management comments: Development services will be implementing procedures to ensure the required follow up occurs. We would like to take this opportunity to thank Paul Gravelle along with all of the treasury staff for their assistance and complete co- operation during our audit. Please feel free to call with any comments or questions at your convenience. Yours very truly GAVILLER & COMPANY LLP Per. SEB /Im cc: Robin Dunn, CAO cc: Paul Gravelle, Treasurer mmwowem Owen Sound Coll! ngwood -, �. -� "Walkerton ��� - Meaford Page 298 of 380 13b) - Correspondence dated July 21, 2011 from Brenda Clark,... ��/ County of Simcoe Main Line (705) 726 -9300 COUNTY OF County Clerk's Department Toll Free 1- 866 - 893 -9300 4 1110 Highway 26, Fax (705) 725 -1285 SI C E Midhurst, Ontario LOL 1X0 simcoe.ca, Thursday, July 21, 2011 ATTENTION: CLERKS OF ALL SIMCOE COUNTY MUNICIPALITIES At their June 28, 2011 regular meeting, County Council approved the following resolution. "THAT the following recommendation (CS- 118 -11) (Item CS 11 -090) of the Corporate Services Committee be approved: THAT Staff be authorized to proceed with the development of a collection program for recyclables and organics at certain target Industrial Commercial & Institutional locations as outlined in Item CS 11 -090 with municipal facilities being the initial target; AND THAT the Warden be requested to petition the Province to take a lead role with respect to Extended Producer Responsibility (EPR)." A copy of Corporate Services Committee Item CS 11 -090 is enclosed for your information. As outlined in the report, the County has recently implemented a waste diversion program at the County of Simcoe Administration Centre. The program has proven to be highly effective; achieving a diversion rate of 82 %. As per Council's direction, our next objective is to expand the program to target certain Industrial, Commercial and Institutional facilities, starting with the local municipal offices. There will be increased costs to the County for providing these programs (cost of collection, cost of bins) and there will be an offsetting savings to the municipalities in reduced garbage costs. It is the County's intention to only recover real costs for this program. We can better determine what these costs will be as we work with your municipality on program implementation and determine your specific needs. We would appreciate it if you would provide contact information of the appropriate staff member within your municipality to discuss this program in detail. Please forward this information to Willma Bureau, County of Simcoe Contract and Collections Supervisor at (705)726 -9300 extension 1350 or willma.bureau @simcoe.ca. Sincerely, 14a 14— Brenda Clark, County Clerk. Encl. c Willma Bureau, County of Simcoe Contract and Collections Supervisor Page 299 of 380 13b) - Correspondence dated July 21, 2011 from Brenda Clark,... COUNTY OF SINICOE ITEM FOR: CORPORATE SERVICES COMMITTEE SECTION: Solid Waste Management ITENI NO. CS I 1 -090 NIE ETING DATE: .tune 15, 2011 SUBJECT: Collection of Recyclables and Organics from Target Industrial Commercial & Institutional Locations RECONINIENDATION THAT Staff be authorized to proceed with the development of a collection program for recyclables and organics at certain target Industrial Commercial & Institutional locations as outlined within Item CS 11 -090. RELATIONSHIP TO THE WASTE NIANAGEMENT STRATEGY: The Solid Waste Management Strategy recommends that the County explore the viability to expand collection services for recyclables and organics to target Industrial Commercial & Institutional ([C &I) facilities in specific sub- sector categories such as schools, hospitals and long- term care facilities with whom the County could enter into lower risk contracts for service. BACKGROUND: The Learning & Living Green Program was launched in September 2010 for provision of County recyclables and organics collection services to over 100 elementary schools across the County. The intent of the program was to educate our youth with respect to waste reduction and waste diversion programs, anticipating that this would have a positive effect on the County's mandated residential waste management programs. It is an example of a successful IC &I partnership program as waste diversion in the schools increased from 37% prior to the program to 65% after program implementation. In 2010 the County managed approximately 12,950 tonnes of IC &I wastes collected through curbside collection and facility drop -off depot programs; however, the Strategy estimated that the total amount of waste generated by the IC &[ sector throughout the County was approximately 108,285 tonnes in 2009. Therefore, the County is currently only managing a small portion of the total IC &I generated waste. The County does not have the disposal capacity or the recyclables/organics processing capacity needed, nor is it viable to provide collection services to all IC &I sector locations. The County does not have legislated authority for IC &I wastes and, with the exception of the Learning & Living Green program in the schools, the County has not sought to add any additional IC &I services over what was generally provided when the County took responsibility for waste management in 1990. In 2007, Staff sought direction from Council with respect to IC &I collection services. Council directed that the status quo be maintained i.e. that those IC &I locations which were already receiving collection would continue to be serviced but that no new services be added. Staff understands that the intent behind the Strategy's recommendation is to provide collection services for divertible materials to only certain target publicly funded locations. Should Council provide direction to implement this program, the front loading collection vehicle which is currently utilized three days per week for the Learning & Living Green program could be utilized to service Page 300 of 380 13b) - Correspondence dated July 21, 2011 from Brenda Clark,... June 15, 2011 Corporate Services Committee CS 11 -090 Page 2 these target facilities. It would not be the intent at this time to expand services beyond those recommended as outlined below as resources are limited: County perated Loniy Term Care Facilities The County operates four Long Term Care Facilities: Sunset Manor in Collingwood, Simcoe Manor in Beeton, Georgian Manor in Penetanguishene and Trillium Manor in Orillia. Based on information provided by staff at these facilities food waste forms a significant portion of the waste stream and is not currently being diverted. The diversion of recyclables is generally more successful with most of the facilities using a bins for cardboard and carts for the container stream. There appears to be significant interest on the part of the homes to implement further diversion programs within these facilities. High Schools There are thirteen high schools in Simcoe County with each operating a food service cafeteria. These high schools do receive our recycling collection service but do not receive organics collection services due to the reduced supervision level of bins compared with elementary schools. The potential exists to divert a large portion of the high school waste by developing an organics collection program that would target the food preparation programs in the cafeterias. In recent discussions with the local school boards there does appear to be interest in implementing a diversion program within the high school cafeterias. Hospitals and Other Large Institutions Other large institutions within the County include four hospitals which are located in Collingwood, Midland, Penetanguishene and Alliston as well as the Mental Health Centre and Central North Correctional Facility both of which are located in Penetanguishene. The Mental Health Centre currently drops off their garbage and recyclables generated at the facility to the North Simcoe Transfer Station several times throughout the week. The Central North Correctional Facility currently receives collection services for recyclables from carts but does not divert organics. Staff believes that there is not currently a diversion program in place for organics within the hospitals. Staff also believes that recyclables are generally placed into either large carts or dumpsters. Local Municipal Offices Staff believes that the local municipal offices may benefit from a waste management program which mirrors the program that is in place within the County Administration Centre which has achieved a diversion rate of 82%. The program uses a series of centrally located colour coded bins with clear and consistent signage. Staff notes that during the waste management strategy process the Townships of Oro - Medonte, Clearview and the 'Towns of Penetanguishene and Midland passed resolutions in support of collection services to local municipal offices, therefore it is anticipated that this type of program would be favourably received. Subject to direction by Council, Staff will begin discussions with these target locations to positively determine their level of interest, to conduct sites visits to determine accessibility, waste audits as may be necessary to determine quantities and hold formal discussions with proposed community partners. Page 301 of 380 13b) - Correspondence dated July 21, 2011 from Brenda Clark,... June 15, 2011 Corporate Services Committee CS 11 -090 FINANCIAL ANALYSIS: Page 3 The cost of this program would be determined based upon estimated quantities of materials collected and frequency of collection. The operating costs would be recovered on a fee for service agreement with each institution aimed at full cost recovery with the exception of the high schools as part of the Learning and Living Green program which would receive a 50% subsidy of the cost due to the educational component which benefits the County. SCHEDULES: There are no schedules attached to this Item. PREPARED BY: JiIIian Fairchild, Project Coordinator Willma Bureau, Contracts & Collections Supervisor APPROVALS: Date Rob McCullough, Director, Solid Waste Management May 27, 201 1 Rick Newlove, General Manager of Engineering, May 30, 2011 Planning & Environment Lealand Sibbick, Deputy Treasurer June 3, 2011 Mark Aitken, Chief Administrative Officer June 6, 2011 Page 302 of 380 13c) - Correspondence dated August 2, 2011 from Lisa Groves,... Barrie Automotive Flea Market Burl's Creek Family EvenR Park August 2, 2011 ■ P.O. Box 210 Oro, Ontario LOL 23{0 Phone (705) 487 -3663 Fax (705) 487 -6280 The Corporation of the Township of Oro - Medonte 148 Line 7 South, Box 100 Oro, ON LOL 2X0 Attention: Clerk's Office Dear Doug, I am writing to you requesting a letter from Mayor and Council designating the Barrie Automotive Flea Market as an event of municipal significance. The purpose of this letter is to meet the new requirements of the Alcohol and Gaming Commission of Ontario. I am required to have this letter by the 8th of August, so I would appreciate any help you can provide. The Barrie Automotive Flea Market happens twice annually. Spring — First Thursday in June, Fall — First Thursday after Labour Day. These events have been happening annually for the past 30 years here in Oro - Medonte at Burl's Creek Family Event Park. If any further information is required, please contact me. Thanks Doug. Sincerely, Lisa Groves Burl's Creek Family Event Park 'Home of the Barrie Automotive Flea Market" Page 303 of 380 13d) - Correspondence received August 8, 2011 from Residents... TO: Mayor Harry Hughes Members of Council EIVE® FROM: The Residents of Mill Pond Side Road 0 B 2U'lI 7RE RE: SPEED REDUCTION — MILL POND SIDE ROAD EDONTE NSHIP Mayor Hughes and Members of Council; Mill Pond Side road extends between the 6t" and 7t" concessions of Oro Medonte, immediately north of Horseshoe Valley Road. The road provides a connecting link between the concessions, and is of particular attraction as a short cut to Horseshoe Valley road from the 6t" concession. Due to the winding nature of the roadway, the narrow bridge and the hidden entrances, it is the request of the undersigned that the Township enact a by -law to reduce the unposted Township limit of 80 km per hour to 50 km per hour and that the change be adequately signed to retrain existing users. This short section of road has two full 90 degree turns, a narrow one lane bridge over the dam and a minimum of 7 hidden driveways. There are 14 full time residences and one seasonal residence along its length. It also has a moderate downhill slope immediately before the narrow bridge in westerly travel. Several families have children who wait for the schoolbus and we all have pets who are also at risk. As a connecting link between the concessions, this road is often used by persons on Concession 6 north to by -pass the hills, curves and narrowed portion of Concession 6 near Horseshoe Valley Road. Recent repaving of Concession 7 north has increased the attractiveness of this short cut. Lastly the Mill Pond dam is a common attraction for people wishing to view the waterfall and these persons are at grave risk while standing on the narrow bridge competing with fast moving traffic. We as residents of Mill Pond Side Road are increasingly concerned of the threat to our well being, the well being of our families, pets and wildlife as the speeds of travel have increased substantially along the road. Given the nature of the road design with curves, narrow bridge, hill, and hidden driveways, there is an increased likelihood that a serious personal injury accident is imminent. We encourage council to respect the wishes of the residents by enacting the requested by -law. We further request that the speed limit be adequately posted, and that the signage include the often used " new "emblem to reeducate existing users. Lastly, we would ask that you communicate this change to the OPP to facilitate their enforcement. It is our position that this a reasonable request given the number examples of reduced speed zones in Oro - Medonte relating to development areas. Based on established precedent, this change can be easily enacted by Council. Page 304 of 380 13d) - Correspondence received August 8, 2011 from Residents... PETITION FOR SPEED REDUCTION ON MILL POND SIDEROAD We the undersigned as residents of Mill Pond Side Road in Oro - Medonte Township hereby request that Council enact a by -law to reduce the speed limit on Mill Pond Side Road to 50 km per hour. AOMORI VA Fn WA ux� Page 305 of 380 13d) - Correspondence received August 8, 2011 from Residents... RESIDENTS OF MILL POND SIDE ROAD Page 306 of 380 OMISIGNATURE ® R 1 [PHI J ...r /� ,� U, �� �� fit` _-11 _ Page 306 of 380 13e) - Correspondence received July 28, 2011 from Jerry Nobl... Mayor and Councillors: In response to the concerns expressed by Council at the July 13`h meeting, we would like to provide the following information: As we all know you cannot count on only collision towing to keep your company alive and well in the market place, but with most companies operating within the township of Oro - Medonte we need to keep the rates that we charge within reason. We have charged those rates since 1999 and attached to this letter is proof that the insurance companies are not only aware of our rates but pay them. However, we do have occasions where we are asked by the insurance companies to charge a lesser tow rate but charge for kilometres or dollies to end up with a (usually) higher payment to us. The rates capped by the Township will actually mean, in many instances, less payments for the tow truck companies and a better benefit to the insurance companies. However, we have not objected to the Township capping our rates if it meant the by -law be passed so that the industry can up its standards and operate all under the same rules. Our rates charged are reflective of Oro - Medonte. We can't be compared to Toronto or Vaughan since collisions occurring to the south generally mean they are confined between concrete highway barriers, unlike on Highway 11 where many vehicles involved in a collision end up off road. When a collision occurs in Toronto, the traffic can be re- routed onto other lanes whereas we are often required to work on or beside a live lane, increasing the risk of danger. Travel time from one end of the Township is greater than the area you would work in Toronto. The City of Barrie has a contract tow for the entire city which means that the city is able to get a cheaper towing rate since one company is getting most tows. Here's an example of a time line for typical collision rotation call Oro - Medonte to explain the $350.00: Receiving of Phone call 3 to 5 min Dispatching of truck 3 to 5 min Truck response time 20 to 30 min Time on scene 20 to 60 min (This would include waiting for accident report) Drive time to impound 20 to 30 min Time to unload and wait for customer arrangements 10 to 30 min Phone call from Insurance company 5 to 15 min Travel to impound for Insurance company 15 to 30 min Time waiting while Insurance company looks at vehicle 15 to 30 min Phone call from Impact (insurance company's vehicle moving contractor) 5 to 15 min Travel to impound for Impact 15 to 30 min Time waiting while Impact loads vehicle 15 to 30 min Total time (minimum) 146 min 2.4 hours. RECEIVED JUL 2 B 2011 ORO- MEDONTE TOWNSHIP Page 307 of 380 13e) - Correspondence received July 28, 2011 from Jerry Nobl... In some cases the vehicle will not come back to the impound but will go a repair facility there for an average time line would be around 86 min including 30 min of drive time to repair facility, once at repair facility time could be any where around 30 to 60 min. of waiting. This would total 116 min 1.9 hours minimum. With equipment cost of approximately $80,000 to $130,000 pr new truck Cost of insurance around $8,000 to $10,000 pr tuck each year (for 5 million liability as per the Township's by -law). With the average truck using $300 to $600 in fuel a week. Drivers salary $400 to $600 weekly. Impound facility average monthly cost including hydro and taxes $1200 Phones for drives and company $100 to $200 monthly Snow removal average for year $1500 Wear and tear on equipment average monthly $300 to $500 Total average low side for one piece of equipment and facility $6213. with keeping a truck for 5 years. Average towing and storage bills with new by -law Towing $350 Storage 3 days $180 Total $530 2 collision pre week $1060 Monthly total $4240 (potential maximum income) One of the most important things to remember about towing is that as drivers we do not get the luxury of having a normal life as most people would see it since our line of work requires us to work the early and late day shifts (rush hour), and all weekends. We hear complaints of trucks parked along the highway but that's a necessity to be able to provide quick service to either block traffic to let fire /police do their job, remove unsafe vehicles from live traffic lanes and to keep the highway open. We deal with everything from extreme cold to extreme heat, the general public who having gone through a collision could be in shock, injured or irate, and many times we can be the first people on the scene of an accident, which can leave us to find many unpleasant sights. Most people that do not understand what we fully do for a job, can be looking from a different side than what we see, many do not understand what we deal with every day and what we might see from time to time. And for most tow truck drivers and owners there is no insurance that at the end of the day we will still be there. Towing is a necessity in life and there have been times that companies have taken advantage of the situations, But with new by -law coming into effect we hope that the townships, police and insurance companies can get better understanding of what we do and why we do it. I would hope that if any person ever has question on what we deal with every day they would come a spend time with us, just to see what we see. We would be more than accommodating to ensure all have an understanding of the service we provide. Noble Steve's Towing Page 308 of 380 13e) - Correspondence received July 28, 2011 from Jerry Nobl... Steve's Auto Collision North .� 55 Hooper Road Barrie, Ontario L4N 8Z9 T 726 -5600 Fax: (705) 726 -5547 /7 ;J NAME: TEL:' INVOICE# ADDRESS: _ g p 0 CITY: SERIAL# YEAR MAKE MODEL LICENCE MILAGE jj / • PARTS DESCRIPTION Total Parts INS. Co. - _S APS. or CLAIM REP. CL.# PH..# PAID BY: CASH ❑ VISA ❑ CHEQUE ❑ DEBIT I] CERTIFIED ONLY WORK INSTRUCTIONS c• y • I HEREBY AUTHORIZE THE ABOVE REPAIR WORK TO BE DONE ALONG WITH THE NECESSARY MATERIALS. YOU& YOUR EMPLOYEES MAY OPERATE THE ABOVE VEHICLE FOR PURPOSE OF TESTING INSPECTION OR DELIVERY AT MY RISK. AN EXPRESS MECHANIC'S LIEN IS ACKNOWLEDGED ON THE ABOVE VEHICLE TO SECURE THE AMOUNT OF REPAIRS THERETO. YOU WILL NOT BE HEIR RESPONSIBLE FOR LOSS OR DAMAGE TO VEHICLE OR ARTICLES LEFT IN VEHICLE IN CASE OF FIRE, THEFT, ACCIDENT OR ANY OTHER CAUSE BEYOND YOUR CONTROL. LABOUR: PARTS: PAINT: STORAGE: TOWING: SUBLET. 4. ICLE;` 'I.:ETED %. Date: ,� 1 �� SUBTOTAL: /_S;';. G.S.T . P.S - CgS'YfOMER'S SIGNATURE BETTERMENT: r TOTAL.: Page 309 of 380 13e) - Correspondence received July 28, 2011 from Jerry Nobl... BANK OF, MONTREAL e6 MAIN STREET NORTH 1 • 14 LAIDLAW BLVD. MARKHAM, ONTARIO L3P 3J6 ooaa-' MARKHAM, ONTARIO L3P 1W7 TOWING SERVICE LTD. TEL;;(905) 472 -3400 CHEQUE NO. DATE 0 1 0 6 2 0 i 1 D D M M Y Y Y Y PAY ""One Thousand Six Hundred Ninety Five and 001100 $' "1,695.00 TO Steve's Auto Collision North WILLIAMS TOWING SERVICE LTD. THE ORDER s r 3 OF PER WILLIAMS TOWING SERVICE LTD. Steve's Auto Collision North 3 ............................ 1,695.00 06/01/2011 CHEQUE Total 1,695.00 Page 310 of 380 13e) - Correspondence received July 28, 2011 from Jerry Nobl... OLD �. Steve's Auto Collision North 55 Hooper Road 41jpBarrie, Ontario L4N 8Z9 WT61:1(705) 726 -5600 Fax:(705) 726 -5547 SERIAL# YEAR MAKE MODEL LICENCE N TLAGE I l l NO. I PARTS DESCRIPTION ETC. I AMOUNT ■ M■ ■ M■ M■ MEN■ .� ; /.' rte■ _■ ■ �E�E0171111WEANNE INS. CO. APS. or CLAIM REP. CL.# PH..# PAID BY: CASH Q VISA ❑ CHEQUE DEBIT I] CERTIFIED DNI.Y_ 4 WORK INSTRUCTIONS :• ; ;_ • }f I l l Zin �- 4 6 Page 311 of 380 TO T ORD ME 13e) - Correspondence received July 28, 2011 from Jerry Nobl... EXTREME Rt .ISION EIV7RE INC. 35` ONTARIO,�STREEI ' ORILLIA; ONTARIb OV 6H1. (705) 325 -4999 } PAY .�� OwThousand One Hundred Thirty. and "001100 HE Steve's Auto Collision North ER 55 Hooper Road OF Barrie, Ontario L4N 8Z9 MO Horne Escalade EXTREME COLLISION CENTRE INC. Steve's Auto Collision North Towing Charge HST on Purchases TD Canada Trust Curr Horne Escalade TO CANADA TRUST PETER STRi ET NORTH ORILLIA, ONTARIO OV 4Y8 DATE 0725201 1 r... M M D D Y Y Y Y $ "`1;130.00 ME COLL ON CENTRE INC. PER, 7/25/2011 1,000.00 130.00 '1 130.00 Page 312 of 380 13e) - Correspondence received July 28, 2011 from Jerry Nobl... // ®-� Steve's Auto Collision North 55 Hooper Road Barrie, Ontario L4N 8Z9 4japTel-('705) 726 -5600 Fax:(705) 726 -5547 ` NAME: ADDRESS: CITY: SERIAL# TEL: ( ) INVOICE# C 34 T�. .Let YEAR MAKE MODEL LICENCE Dpi ILAGE / l (J ((�t N0. ( PARTS DESCRIPTION ETC. I AMOUNT ■ PAID BY: r A Cu n VTq A n C'HF.nT IF. n DFBTT ❑ WORK INSTRUCTIONS :• • 00. I tt �f �o OC I HEREBY AUTHORIZE THE ABOVE REPAIR WORK TO BE DONE ALONG WITH THE NECESSARY MATERIALS. YOU& YOUR EMPLOYEES MAY OPERATE THE ABOVE VEHICLE FOR PURPOSE OF TESTING INSPECTION OR DELIVERY AT MY RISK. AN EXPRESS MECHANIC'S LIEN IS ACKNOWLEDGED ON THE ABOVE VEHICLE TO SECURE THE AMOUNT OF REPAIRS THERETO. YOU WILL NOT BE HELD RESPONSIBLE FOR LOSS OR DAMAGE TO VEHICLE OR ARTICLES LEFT IN VEHICLE IN CASE OF FIRE, THEFT, ACCIDENT OR ANY OTHER CAUSE BEYOND YOUR CO TROL. LABOUR: PAR'T'S: PAINT: STORAGE: TOWING: SUBLET: ,:yn Dt SUBTOTAL CO �Cuz NIP %ETED . _ Cam` GT> Date: DED.: BEITERNENI ': CUSTOMER'S SIGNATURE TnT A T Page 313 of 380 13e) - Correspondence received July 28, 2011 from Jerry Nobl... 7o reor< .II NEBS a DEL4E® company 1 800 461 7672 Printed in Canada M70661 13d.1 r i H Y mZ LL aa� 0 m¢�r 9sw0 w w LL t ¢mm¢ C ® \` Q N O —2' 111 O r N F- Z z. 0 (( LI0 Q N aW oZZ LU fro CC aWMU V aoo c O<t110 Ucai�S ¢ CQ a J �k w tr xw IMOO Page 314 of 380 13e) - Correspondence received July 28, 2011 from Jerry Nobl... 4/ ■ wr / • / Steve's Auto Collision North 55 Hooper Road Barrie, Ontario L4N 8Z9 AMPT61:1(705) 726 -5600 Fax: (705) 726 -5547 r" - NAME: /ti TEL INVOICE# ADDRESS: CITY: 6 � , r r, SERIAL# YEAR MAKE MO EL LICENCE MILAGE C� a 61 r-0 12 v,4� ac/2 /S Total Parts INS. CO. APS. or CLAIM REP. CL.# PH..# PAID BY: CASH ❑ VISA ❑ CHEQU � DEBTT ❑ WORK INSTRUCTIONS (LABOUR) AMOUNT I HEREBY AUTHORIZE THE ABOVE REPAIR WORK TO BE DONE ALONG WITH THE NECESSARY MATERIALS. YOU& YOUR EMPLOYEES MAY OPERATE THE ABOVE VEHICLE FOR PURPOSE OF TESTING INSPECTION OR DELIVERY AT MY RISK. AN EXPRESS MECHANIC'S LIEN IS ACKNOWLEDGED ON THE ABOVE VEHICLE TO SECURE THE AMOUNT OF REPAIRS THERETO. YOU WILL NOT BE HELD RESPONSIBLE FOR LOSS OR DAMAGE TO VEHICLE OR ARTICLES LEFT IN VEHICLE IN CASE OF FIRE, THEFT, ACCIDENT OR ANY OTHER CAUSE B OND YOUR CONTROL. / LABOUR: PARTS: PAINT: STORAGE: TOWING: SUBLET: Date: SUBTOTAL: J .S. .: DED.: BETTERMENT: CUSTOMER'S SIGNATURE TOTAL.. Page 315 of 380 13e) - Correspondence received July 28, 2011 from Jerry Nobl... XPF#E.SS FibAD$11 a �( P:o:wx TORONTO TARI; W�6� 4A3s DATE- 2 ` - O - I q Y Y Y Y M M D C II PAY to.T� °kV�f"5 A,m a lS 4s vN. DOL S THE BANK OF. NOVA SCOTIA 100 w .scotfabank.com t.eoo+sconA 28472. STEELES & SILVERSTAR < EXPRESS ROADSID INC. 4723 STEELES AVENUE E. - SCARBOROUGH, ONTARIO M1V 4S5 RE Page 316 of 380 13e) - Correspondence received July 28, 2011 from Jerry Nobl... JA Steve's Auto Collision North 55 Hooper Road Barrie, Ontario L4N 8Z9 4d"Tet-.(705) 726 -5600 Fax: (705) 726 -5547 NAME: f } TEL: ( ) !NV OICE# ADDRESS: - CITY: ,� DATA: SERIAL# YEAR MAKE MODEL LICENCE AILAGE " oU )9 Z-Dlq V A tit PARTS DESCRIPTION ETC. AMOUNT WORK n 1 L, hxw-,-,0 �} !� Total Patts INS. CO. APS. or CLAIM REP. CL.* PH..# Page 317 of 380 7:5 c "' %iil t f :, r7 4] I HEREBY AUTHORIZE THE ABOVE REPAIR WORK TO BE DONE ALONG WITH THE NECESSARY MATERIALS. YOU& YOUR EMPLOYEES MAY OPERATE THE ABOVE VEHICLE FOR PURPOSE OF TESTING INSPECTION OR DELIVERY AT MY RISK. AN EXPRESS MECHANIC'S LIEN IS ACKNOWLEDGED ON THE ABOVE VEHICLE TO SECURE ,STORAGE: THE AMOUNT OF REPAIRS THERETO. YOU WILL NOT BE HELD RESPONSIBLE FOR LOSS OR DAMAGE To VEHICLE OR ARTICLES LEFT IN VEHICLE IN CASE OF FIRE, THEFT, ACCIDENT OR ANY OTHER CAUSE BEYOND YOUR CONTROL. LABOUR: PARTS: ._ PAINT: - TOWING: SUBLET: VEii�Ct E GOiVIP�l Etr Date: SUBTOTAL: '; G.S.T.: �y- P.S.T.� DED.: Page 317 of 380 13e) - Correspondence received July 28, 2011 from Jerry Nobl... 6'S AUTO COLLISION NORTH 66 HOOPER ROAD BARRIE, ON Ter* TD: 28096698 Purchase V1SA Entry Method; M Total: 2911/01/25 14 ;16;86 Sea 9: Appr Code: 881618 Resp Code: OWN CV8 Code: M APPROVED Thaiik You Isvrae to usv ah;ne lulal mu.,u;d acwrdiny to card n;mmr a ow<nt aareew.-nt .F — ditrvoud- A,,.._ -`__ -- -- Merchant C.Pr IMPORTANT - ,�tetn Chia roPr foi roar records Page 318 of 380 13e) - Correspondence received July 28, 2011 from Jerry Nobl... ,.- rA°+averi;-.v- _.- �`-c�; n_ i...s , ro.:... .,.. �.y,. k. wa ,a.,...,.y.ir+�..- .- `re.'x-.�. ,.^r' ^t.. -• ... •e ., ...... _. _. .. ,. _.. Steve's Auto Collision North 55 Hooper Road Barrie, Ontario L4N 8Z9 4iMpTei:v05) 726 -5600 Fax:(705) 726 -5547 NAME: TEL: A INVOICE# ADDRESS: 0 1 CITY: SERIAL# Lr qrU 61-3- YEAR MAKE MODEL LICENCE MILAGE } �ry / J NO. I PARTS DESCRIPTION ETC. I AMOUNT IN M■ IN M■ IN !■ INS. CO. !�f� APS. or CLAIM REP. CL.# PH -# � PAID BY: CASH ❑ VISA ❑ CHEQUE ❑ DEBIT ❑ CERTIFIED ONLY 2 •- • :• • 04 ' I HEREBY AUTHORIZE THE ABOVE REPAIR WORK TO BE DONEALONG WITH THE NECESSARY MATERIALS. YOU& YOUR EMPLOYEES MAY OPERATE THE ABOVE VEHICLE FOR PURPOSE OF TESTING INSPECTION OR DELIVERY AT MY RISK. AN EXPRESS MECHANIC'S LIEN .IS ACKNOWLEDGED ON THE ABOVE VEHICLE TO SECURE THE AMOUNT OF REPAIRS THERETO. YOU WILL NOT BE HELD RESPONSIBLE FOR LOSS OR DAMAGE TO VEHICLE OR ARTICLES LEFT IN VEHICLE IN CASE OF FIRE, THEFT, ACCIDENT OR ANY OTHER BEYOND YOUR CONTROL. LABOUR: PARTS: PAINT: STORAGE: TOWING: SUBLET: E .,:Date: SUBTOTAL ( "v .S.T.: ,,fit• - - f CUSTOMER' SIGNATURE ` DED.: BETTERMENT: TOTAL: Page 319 of 380 13e) - Correspondence received July 28, 2011 from Jerry Nobl... BANK OF MONTREAL 86 MAIN STREET NORTH .1 a�aaoa� 14 LAIDLAW BLVD. MARKHAM, ONTARIO UP 3J5 MARKHAM; ONTARIO OP 1W7 i TOWING SERVICE LTD. TEL i -905) 472.3400 CHEQUE NO. DATE 1 0 0 6 2 0 1 1 D D M M Y Y Y Y j PAY "One Thousand Four Hundred Twenty Three and 80/100 $' *1,423.30 TO Steve's Auto Collision North THE RDER OF I WILLIAMS TOWING SERVICE LTD. Steve's Auto Collision North .....I .............. 1,423.80 06/10/2011 WILLIAMS TOWING SERVICE LTD. PER i CHEQUE 23015 Total 1,423.80 Page 320 of 380 13e) - Correspondence received July 28, 2011 from Jerry Nobl... j lI, (Ak- Steve's Auto Collision North -- 4idTel:(705) 55 Hooper Road Barrie, Ontario L4N 8Z9 726 -5600 Fax:(705) 726 -5547 NAME: INVOICE# a !/ f . , - a i ADDRESS: 0 e` 0 CITY: YEAR MAKE MODEL LICENCE MILAGE NO. I PARTS DESCRIPTION ETC. I AMOUNT MEN =600001000 I HEREBY AUTHORIZE THE ABOVE REPAIR WORK TO BE DONE ALONG WITH THE NECESSARY MATERIALS. YOU&. YOUR EMPLOYEES MAY OPERATE THE ABOVE VEHICLE FOR PURPOSE OF TESTING INSPECTION OR DELIVERY AT MY RISK. AN EXPRESS MECHANIC'S LIEN .IS ACKNOWLEDGED ON THE ABOVE VEHICLE TO SECURE THE AMOUNT OF REPAIRS THERETO. YOU WILL NOT BE HELD RESPONSIBLE FOR LOSS OR DAMAGE TO VEHICLE OR ARTICLES LEFT IN VEHICLE IN CASE OF FIRE, THEFT, ACCIDENT OR ANY OTHER CAUSE BEYOND YOUR CONTROL, LABOUR: 'r ME s PARTS: ■ ■fwil/v PAINT: ■ STORAGE: TOWING: SUBLET: 1l�Il Date:' SUBTOTAL: G.S.T.; ". P .. ■ DED.: _■ IN I , ®■ CUSTOMER'S SIGNATURE TOTAL) w.. • APS. or CLAIM REP. PAID BY. CASH ❑ VISA ❑ CHEQUE ❑ DEBIT Q CERTIFIED ONLY WORK INSTRUCTIONS :• /1 I • I HEREBY AUTHORIZE THE ABOVE REPAIR WORK TO BE DONE ALONG WITH THE NECESSARY MATERIALS. YOU&. YOUR EMPLOYEES MAY OPERATE THE ABOVE VEHICLE FOR PURPOSE OF TESTING INSPECTION OR DELIVERY AT MY RISK. AN EXPRESS MECHANIC'S LIEN .IS ACKNOWLEDGED ON THE ABOVE VEHICLE TO SECURE THE AMOUNT OF REPAIRS THERETO. YOU WILL NOT BE HELD RESPONSIBLE FOR LOSS OR DAMAGE TO VEHICLE OR ARTICLES LEFT IN VEHICLE IN CASE OF FIRE, THEFT, ACCIDENT OR ANY OTHER CAUSE BEYOND YOUR CONTROL, LABOUR: 'r PARTS: PAINT: STORAGE: TOWING: SUBLET: 1l�Il Date:' SUBTOTAL: G.S.T.; ". P .. DED.: BETTERMENT: CUSTOMER'S SIGNATURE TOTAL) w.. Page 321 of 380 13e) - Correspondence received July 28, 2011 from Jerry Nobl... Page 322 of 380 i Ploders Collision Ltd... f Mdustrial Pky. S. Aurora, Onicirio ,L4G W9 DATE: 2 0 —7 1'el? (905) 727 = 73700 - Y Y Y. Y M ;8 D D PAY to '�Tt_i l:l T�� ' L �S� i I l 3��/ -• �S ;tie er, of . �. sa��ry. DOLLARS L' 1 (w- �aen: -,:Lr 1 100 E �� ;,�:�, I rs (ision Ltd: PER - Page 322 of 380 13f) - Correspondence dated August 10, 2011 from Wayne (Samp... August 10, 2011 Mayor Hughes and Council Members of Oro- Medonte 148 Line 7 S, Box 100 Oro, ON LOL 2X0 Dear Mayor Hughes and Council Members: On July 13, 2011 I attended the Township Council Meeting for the reading and discussion of the towing bylaw. At that time there were a few concerns mentioned by some of the Council Members that I would like to address. With respect to the $250.00 hook -up fee that was increased and passed to $350.00 I have enclosed bills going back as far as 2006 and you can see that I have billed and been paid by either the insurance company or a salvage company on behalf of an insurance company the $350.00 charged. In 2007 storage fees were increased from $50.00 per day to $60.00 per day and this is the price still being charged today. There was also mention of flatbeds, dollies and the use of a wrecker truck. Some accidents that require a flatbed truck are less difficult than others. I have enclosed pictures of vehicles to be towed in both good and bad weather that were much more difficult to load onto a tow vehicle of any kind. They required the use of winching, dollies, traveling on foot into deep snow, water, swamps, etc... I have had to remove submerged vehicles from water deep enough that I had to go underwater to attach a tow chain to the vehicle in order to winch it out. I have included photographs depicting various situations, including the need for the use of dollies. In the absence of a flatbed tow track, dollies are an essential and often used piece of equipment on a wrecker -type tow truck. Some of these collision tows take place on busy roads and on highways that require removal quickly in order to facilitate the reopening of the roads to traffic. There is also the waiting time for police reports to be filled out, sometimes the drivers and occupants of the collision vehicle need to be dealt with, (tow drivers need to consider assisting such persons obtain transportation from the scene), and there is also the clean up of the roadway to consider. Quite often after a collision tow has been brought to the pound, the owner will require access to the vehicle to remove personal items or to let an insurance adjuster in and out to inspect the vehicle. There are also collision tows where the vehicle was not collision insured leaving me with a wreck in my pound with an unpaid bill for my services and time and no way to really recover those costs. Currently, the requested insurance coverage at two million dollars costs me approximately $4,500.00 per year for automobile insurance and $1,500.00 per year for Page 323 of 380 13f) - Correspondence dated August 10, 2011 from Wayne (Samp... pound insurance and $1,330.00 per year for business insurance. I have been quoted an increase of approximately $700.00 - $800.00 per year for an increase to five million dollars. My commercial tax on my property in 2010 was $1,176.24 and this is only the commercial tax. Fuel costs in a week range anywhere from $600.00 - $700.00. I average approximately 7 regular tows per week. I spend $8,000.00 - $10,000.00 per year on maintenance and regular servicing of my tow vehicles. Telephone and fax lines average approximately $500.00 per month. Advertising, office supplies, pound maintenance and upkeep, hydro for pound and office are approximately $5,000.00 per year. I have been owner /operator of a tow /recovery business complete with an impound lot as well as my residence in the Township of Oro - Medonte for the past 16 years. I hope you will find this of assistance with respect to these matters. Respectfully, Wayne (Sampson ) Whitechurch Whitechurch Towing Page 324 of 380 13f) - Correspondence dated August 10, 2011 from Wayne (Samp... Z t °g� a w ETa X f C7 u F Z o N m C fJNfJ�� O'N C J W 1 N C7 dj w Q O W IJ� Iwi F ik L L� 2 n O 32 Y w U z J w c E c 1 07. � F 0N °x oo y a° N OD LD 2M2 W 2- R 79 N a x 2ct n° O g c Qy N E� `dV Z W �}ta [�`} tv i.m O z p a w Q "" 0d�� 5 •O W U Z s w ¢ Of ¢ �"4. W F Z O OF ' o 'o ¢ y c� J 'W !VJ 1 OLL 1. z (aJ F twi M Q) F ¢ will, ai w w Q F } r11' 0 = Z w `tj NO O� U F i U a bdm Z A Q £AJ o x w = '= o a U.\ V 'o 0 m o 5 1 , 3 m= ff t E z di o Q LL Q wwy�� Q 1 m o 5 w ¢ W w F x a \ \T 7 2 N i� o Z 1 U 7 O .� ¢ O n N °x o_ y y to 00 Ui 0 M N a �• U �y 7 2Tn Wyco C Uw Sti o a 4 8 E-2 2 w LU E 2 mmmt O Z. O Z J LL F 5 ¢ > 3 C °w tai z w =Erg ti. ¢ O Z w a c E cc w 4a w j LL 0 w V F LL ¢ U F ¢ $ °'' a i o J z z CD E m�N� _Z 2 p =;mc z > >¢ ¢ v 'o 4 3 3 °a a li Page 325 of 380 13f) - Correspondence dated August 10, 2011 from Wayne (Samp... Page 326 of 380 n bqF ¢ = W $ r Z pptl� V V F W a O a w W \ Ji x E S m > c c 8 1 Z W Q p LU O aa C c ❑ \ O a h n \Uj W U U W ❑ L-L Q W �p ' W ry C ro _ ° cc o m LV N'00 w ♦ Z �� O a U UIM €a m VCOti C g a � T� � ¢ m W Him Q \ R\ is Z w p E— Q �I N mE�u 3 O z �. ❑ ¢ LU o W D z�TO �LCa. ¢ W ¢ l O W W O ~ F- W z ul a m p U 2 d O L U z Ui N O O O F Z W LL J W ¢ E C7 Z _ H Q F y W W Y m m t£ N�N m b N z w W ti = o o W S Z z °¢ U Wy m a Z N ¢ (7 M r 3 3 Li � I E m Z Q F� � � v Q a LL, �n z u w .U7 z j ` a° v o Ir w t O Lii m m O W LL w w m Q 4L i ovva U v so n Z � ¢ ' O H 1.. _. N ❑ W W Q LL W O Q ~O � � � O W a .Q a W 5 y ca J ° a m ° y 7 O 5 Z ¢ ~ CN7 �.Q E � d ~ .Z O or- N x0 d y OF �0 U ¢.a c 5 OD LLr) CI' w Q yNy p tt , m •� a d g LU Q W > u O P^\l o m z -^•-yam i1 , � `tl� v 5 _ p¢ {i W 3 o ��as w �, o� o o` a (� ° 3 W U z N m "CJ W ¢ ¢ LL ¢ W z O ¢ z w W O W F<- I O }�J Q a w g F 7 Z m �.a� Z -° Q Z ¢ ¢ U o r 3 3 ¢ > a Li Page 326 of 380 13f) - Correspondence dated August 10, 2011 from Wayne (Samp... R di +. O d di L• f'ti'C Z ��00 4� o L6 w� 0 o L� r 8 I' \zz r • r0Z Q i � n O LO mLO M O k d ``1 0 O ' J J ! 1 w z # U O Uj _ Z �• ti W l� rt � m D Q ti •a � O g a� o F (7 7 M O ik h 5' F O I� yd W ` R > Rl N 7 C ' J} E Egs y lip 1 W U k i 4 goa E =o" F LL, i Q j LL J C � wN• cr o¢° f�� � W LU w C o W s pd o• m ' 1 3 1 i LL W ''qP• C (q Cwi p� � W 3 O. ry1 C Q w W fag R O A{ = Q W i3 Tffi ' CO na F o 0 ;8 fill 9�3 OI x = J WWWW jTa o o < aV�p z .w_a O Z o W F a Lq w o' d o s; w .0 r w m r a It m Ci G ki 3 ¢ � a 4i ti •a � O g a� o F (7 7 M O ik h 5' F O I� yd W ` R > Rl N 7 C Page 327 of 380 J} Egs 4 Yl E =o" F Fo ' 1 3 1 i LL W ''qP• C (q Cwi p� � W 3 O. ry1 C Q w W fag = Q W O H p CO na F o fill OI O rs 8�m s. 0 Wo a 1 Z U U F w Z m 2 2 W iE c 'o Page 327 of 380 13f) - Correspondence dated August 10, 2011 from Wayne (Samp... 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Z ¢ LL W. m ¢ woo o f a rz S j y w ~O # U O W =qa ¢ rU ¢ F J N U x o a Op w 'J V cEffi C11 ❑ Y7 N w O M p m Y Q Y W m E N m lC o, LLI W ; �m H a _ x 1 Z .E< y C `) l mmmE z di W w C 0 z 3 0 ) W w O S O w U z a '_ �°, V ¢ � ¢ LOU, z y 1 w =oqt '0 M cc v r z w o¢ z cs �5 y • ®B E 1 ^V1 u z ¢ 0 o > ¢ a 7i ¢ } h oEc c w e, e�> Cc D- O w t g 0 i a ( .w tt ik � U w LU (r w cc Z O ,•� 1 1 f. m W O V } a w ) g W drm W d W7�7 LU U [ UH ti U O O m ¢F U 479 °ate H O z iii .� O O w O r- O O v r �OGO w x o n w m y Va =o LO LLI 2 S Vrr` o „a� O ¢ W i w W � ¢ Z 14 w O F U i o fi cw¢7 , M w O z w F Fco� w O z a O w w i H ¢ ¢ w 9 d T QW � .w U � LL C7 � G7 I U > z \� <N JO a J W z C7 N W W �!.. W J 9 y F6 ¢ ¢ U o Page 329 of 380 13f) - Correspondence dated August 10, 2011 from Wayne (Samp... Page 330 of 380 _ ro� 1`J J a o � � D 7 " U €�5 W LE i 25 S" �R V f ¢ w S «rn_ h ro I P iT S W N N O \: ° ��m d =r z o J Y Z < 1 L a Cr. Cp LL, 2 ❑ O ~O ~ O U v$ O H qF 3 W ¢ ❑ yy W �1. W P 4°l� ) y o .;a m� m Q Y V 8 W'" E� C W y ``` Q Z$�.3 6 r tv ell �i S E E O z J w li O w Q LLJ w ¢ W S\' O W z O O Q O W W`` Q\ ¢ 1} a�g } Q $ g W F N ¢ o z m d a O z r N. 5md N `o IL 2 ~ 'CY a O J ziW I l 6a E 0 ) z LTLI I v m W O T LL 0 C 8 ° � U N C . . 0y .OW = 2 m o a � L m Z y O O yU2 - s � w xO ❑ ti �a>aE� =o m o �. W S.q8 z h s w iV y EE z a, IL) G Z � � J Q w 9 Li Y Q _Z Z W 1 ' } O- W LU F- W y Q \ J o E h W N O f W 2 M w CC LLI Q Z.E W Page 330 of 380 13f) - Correspondence dated August 10, 2011 from Wayne (Samp... Page 331 of 380 13f) - Correspondence dated August 10, 2011 from Wayne (Samp... Page 332 of 380 13f) - Correspondence dated August 10, 2011 from Wayne (Samp... Page 333 of 380 13f) - Correspondence dated August 10, 2011 from Wayne (Samp... Page 334 of 380 m D J 13f) - Correspondence dated August 10, 2011 from Wayne (Samp... Page 336 of 380 13f) - Correspondence dated August 10, 2011 from Wayne (Samp... Page 337 of 380 13f) - Correspondence dated August 10, 2011 from Wayne (Samp... Page 338 of 380 13f) - Correspondence dated August 10, 2011 from Wayne (Samp... Page 339 of 380 15a) - A By -law to Repeal By -law No. 2011 -120, A By -law to A... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -126 A By -law to Repeal By -law No. 2011 -120, A By -law to Appoint a Chief Municipal Law Enforcement Officer And By -law No. 2011 -121, A By -law to Amend By -law No. 2011 -063, Being a By -law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers WHEREAS the Police Services Act, R.S.O. 1990, Chapter P.15, Section 15., provides the appointment of Municipal Law Enforcement Officers for the purpose of enforcing the by -laws of a municipality; AND WHEREAS the Municipal Act 2001, S.O. 2001, c. 25, Section 224, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS Council of the Township of Oro - Medonte, did on the 13th day of July 2011, enact By -law No. 2011 -120, A By -law to Appoint a Chief Municipal Law Enforcement Officer and By -law No. 2011 -121, A By -law to Amend By -law No. 2011- 063, Being a By -law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers; AND WHEREAS Council of the Township of Oro - Medonte does not deem it desirable to repeal these By -laws; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That By -law Nos. 2011 -120 and 2011 -121 are hereby repealed in their entirety. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF AUGUST, 2011. Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 340 of 380 15b) - A By -law to Amend Schedule "A" of By -law No. 2004 - 119... 19:I:98101Na0l A110]ki Hlar:l:1111[0PJ1ki 6y:u1•l:r•] 10M�A1:11101 ki 111 d BY -LAW NO. 2011 -127 A By -law to Amend Schedule "A" of By -law No. 2004 -119, A By -law to Prohibit the Use of Motorized Vehicles on Highways within the Township of Oro - Medonte WHEREAS Section 11 (3) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, empowers Council to pass by -laws respecting highways, including parking and traffic on highways; AND WHEREAS pursuant to Section 35 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, Council is empowered to remove and restrict the common law right of passage over a highway; AND WHEREAS the Council of The Township of Oro - Medonte did, on the 20th day of October, 2004 enact By -law No. 2004 -119 to Prohibit the Use of Motorized Vehicles on Highways within the Township of Oro - Medonte; NOW THEREFORE the Council of The Corporation of the Township of Oro - Medonte hereby enacts as follows: THAT Schedule "A" of By -law No. 2004 -119 be amended to add as follows: Highway From To d) Road Allowance known as 9 metres south of the Lake Simcoe McArthur Street edge of the pavement on Lakeshore Road West 2. THAT this By -law shall come into force and take effect on its final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF AUGUST, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 341 of 380 15c) - A By -Law to Amend By -Law No. 2011 -092, "A By -law to a... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -128 A By -Law to Amend By -Law No. 2011 -092, "A By -law to authorize certain capital works of The Corporation of the Township of Oro - Medonte (The Municipality); to authorize the submission of an application to the Ontario Infrastructure Projects Corporation (OIPC) for financing such capital works; to authorize temporary borrowing from OIPC to meet expenditures in connection with such works; and to authorize long term borrowing from OIPC for such works through the issue of debentures" WHEREAS the Municipal Act, 2001, (Ontario) S.O. 2001, c.25 as amended, (the Act) provides that a municipal power shall be exercised by by -law unless the municipality is specifically authorized to do otherwise; AND WHEREAS subsection 401 (1) of the Act provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way, and may issue debentures and prescribed financial instruments and enter prescribed financial agreements for or in relation to the debt; AND WHEREAS Council of the Township of Oro - Medonte did, on the 22nd day of June, 2011, enact By -law No. 2011 -092 to authorize certain capital works of The Corporation of the Township of Oro - Medonte (The Municipality); to authorize the submission of an application to the Ontario Infrastructure Projects Corporation (OIPC) for financing such capital works; to authorize temporary borrowing from OIPC to meet expenditures in connection with such works; and to authorize long term borrowing from OIPC for such works through the issue of debentures in the amount of $2,000,000; AND WHEREAS the Township of Oro - Medonte was notified on July 14, 2011 that on June 6, 2011, legislation amalgamating the Ontario Infrastructure Projects Corporation, Stadium Corporation of Ontario Limited and the Ontario Realty Corporation was proclaimed into force and is now law. The new name is Ontario Infrastructure and Lands Corporation (OILC). AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte deems it expedient to amend By -Law 2011 -092; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That all references to "Ontario Infrastructure Projects Corporation (OIPC)" contained within By -Law No. 2011 -092 be deleted and replaced with "Ontario Infrastructure and lands Corporation (OILC) ". That the reference to Section 18 of the Ontario Infrastructure Projects Corporation Act, 2006 contained within Section 6 of By -Law No. 2011 -092 is hereby deleted and replaced with Section 25 of the Ontario Infrastructure and Lands Corporation Act, 2011. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME AND PASSED THIS 17TH DAY OF AUGUST, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 342 of 380 15d) - A By -law to Authorize the Execution of a Lease Agreem... era- [•i•]Nl lvn�r[•]0H]0r:I:111111•PITRIM lao]:90] 1019M4LLrrr:1 BY -LAW NO. 2011 -129 A By -law to Authorize the Execution of a Lease Agreement Between The Corporation of the Township of Oro - Medonte and the Huronia Nurse Practitioner— Led Clinic From September 1, 2011 to August 31, 2014. WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte deems it expedient to enter into a Lease Agreement with the Huronia Nurse Practitioner— Led Clinic from September 1, 2011 to August 31, 2014; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That the Mayor and Clerk are hereby authorized to execute the Lease Agreement between The Corporation of the Township of Oro - Medonte and the Huronia Nurse Practitioner— Led Clinic attached hereto as Schedule "A" and forming part of this By -Law. 2. That this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF AUGUST, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 343 of 380 15d) - A By -law to Authorize the Execution of a Lease Agreern THIS LEASE Made this 1 itn day of August, 2011 IN PURSUANCE OF THE SHORT FORMS OF LEASES ACT BETWEEN: THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE a municipal corporation incorporated under the laws of the Province of Ontario hereinafter called the "Landlord ", - and HURONIA NURSE PRACTITIONER — LED CLINIC, a corporation incorporated without share capital under the laws of the Province of Ontario hereinafter called the "Tenant', WHEREAS the Landlord is the owner of the property (the "Property ") municipally known as 3331 0 Line North, Oro in the Township of Oro- Medonte, County of Simcoe, upon which Property is situate an office building (the "Building ") consisting of approximately 3,678 square feet; AND WHEREAS the Tenant has agreed to lease from the Landlord and the Landlord has agreed to lease to the Tenant on a temporary basis that front portion of the building consisting of about 2,042 square feet, as shown on Schedule "A" hereto (the "Premises ") according to the terms, conditions and covenants hereinafter set forth; NOW THEREFORE for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. DEFINITIONS The parties hereto agree that when used in this Lease or in any Schedule attached to this Lease the following words or expressions have the meaning hereinafter set forth: (a) "Additional Rent" means any and all sums of money or charges required to be paid by the Tenant under this Lease (except Rent) whether or not the same are designated "Additional Rent" and shall include the Tenant's proportionate share of the following (i) All Municipal Taxes, rents, levies, local improvement levies, business taxes and rates to the extent applicable, owing in respect of the Premises; (ii) All Insurance premiums relating to the building maintained by the Landlord; (iii) All services supplied to the Premises including removal of non- hazardous garbage, snow plowing, gardening, landscaping, parking lot sanding and grass cutting, but excluding all building maintenance and repairs performed by the Landlord, its servants or agents. At the commencement of the Lease, Additional Rent is estimated by the Landlord to be $6.30 per square foot per annum. (b) "Landlord's Work" are as set forth in Schedule "C ". (c) "Proportionate Share" means the area of the Premises expressed as a percentage of the entire rentable area of the Building. (d) "Rent" has the meaning ascribed thereto in section 4, below. (e) "Taxes" means all taxes, rates, duties, levies and assessments whatsoever whether Municipal, Provincial, Federal or otherwise charged upon the Property or the Premises by any competent assessing or taxing authority and upon the Landlord on account thereof including all taxes, rates, duties, levies and assessments for local improvements but excluding such taxes as income taxes assessed upon the income of the Landlord and Capital Tax. Page 344 of 380 15d) - A By -law to Authorize the Execution of a Lease Agreern (f) "Term" has the meaning ascribed thereto in section 3, below. (g) Schedules "A ", "B" and "C" shall form part of the Lease. 2. DEMISE The Landlord does hereby lease unto the Tenant the Premises for the Term, at the Rents, subject to the covenants and under the terms and conditions hereinafter set forth. 3. TERM (a) The Term of the Lease shall be for a period of three (3) years computed from the 1st day of September, 2011 until the 31st day of August, 2014 (the "Initial Term). (b) The Tenant shall have the right to remain in the Premises at the end of the Term, on a monthly tenancy, on the same terms and conditions and Rent as the Initial Term, upon providing three (3) months' written notice to the Landlord of its intention to stay in the Premises; then the Landlord or the Tenant may terminate the resulting monthly tenancy on notice of at least one month. 4. RENT (a) Subject to Section 4(b), the Tenant shall pay Rent for the Premises during the Term hereof to the Landlord as follows: RENT/ COMMENCING TO ANNUAL MONTHLY HST DUE SQ.Ff RENT RENT MONTHLY 2,042 Sept. 1/11 Aug. 31/14 $28,588 $2,382.33 $309.70 $2,692.03 of lawful money of Canada payable in advance in equal monthly installments on the first day of each and every month during the term to the Landlord or to such appointee as the Landlord may from time to time designate in writing, the first of such monthly installments to be made on the 1st day of September, 2011 and the last of such equal monthly installments to become due and be paid on the 1st day of August, 2014 provided that the Rent shall be a function of the annual rate of Fourteen Dollars ($14.00) per square foot of Premises. The square footage shall be conclusively determined by engineer's drawings upon completion of the Landlord's Works. (b) At the commencement of the term, the Tenant shall pay to the Landlord Rent, Additional Rent as herein provided and an Administration Fee, all plus HST, in the amount of $4,085.16 calculated as follows: Rent: $2,382.33 Additional Rent 1,072.05 Administration Fee (15 %) 160.81 HST 469.97 Total $4,085.16 (c) The Tenant shall pay Rent every month by post -dated cheques. (d) The Rent must be received by the first day of each and every month for the term of the lease, failing which a $50.00 administration fee per late payment or cheque returned by the bank for any reason will be automatically charged, which charge is in addition to any other remedies which the Landlord has under the lease. (e) Interest at the rate of fifteen percent (15 %) per annum shall be charged on all Rents, Additional Rents or other monies not paid to the Landlord by the Tenant as required herein when due. (f) The Tenant shall be responsible for payment of HST (as applicable from time to time) throughout the Term of this Lease and any renewal (the "Applicable Taxes "). Such Applicable Taxes shall be considered rent reserved under the terms of this Lease and failure to pay the same shall entitle the Landlord to exercise the same rights and remedies as for default in payment of the basic rent payable pursuant to Paragraph 4(a) above. The Landlord warrants that it is a Registrant under the Act and that its Registration Number is 140229592RT0001. Page 345 of 380 15d) - A By -law to Authorize the Execution of a Lease Agreern 5. TENANTS COVENANTS The Tenant covenants with the Landlord as follows: (a) To pay Rent (b) To pay business taxes and all governmental taxes, rates and assessments levied against the premises or against the Landlord in respect of the Tenant's occupancy of the premises hereby demised for each month of the Term. (c) To pay as Additional Rent in each and every year during the Term by monthly installments estimated by the Landlord representing 1/12 of the charges reasonably anticipated by the Landlord to be paid for items to be reimbursed by the Tenant under the Lease, including those charges due under Paragraph 1(a) plus applicable H.S.T. It is understood and agreed between the parties hereto that included as Additional Rent shall be a sum equivalent to fifteen percent (15°!) of the total of the aforementioned expenses representing an administration charge payable to the Landlord for the management of the Building. In each year, the Landlord shall estimate the Additional Rent and one - twelfth (1/12) of same shall be payable on the first day of each and every month of the rental year by way of post -dated cheques. At the end of each calendar year, the Landlord shall supply to the Tenant a statement showing the costs of operation of the Building, a Proportionate Share of which are payable by the Tenant pursuant to this Lease. If such calculation shows that the Tenant's Proportionate Share of such costs as being greater or lesser than the amount that has been paid by the Tenant during the preceding year, then the appropriate adjustments will be made between the parties within thirty (30) days of the date of such statement. (d) To pay as Additional Rent in each and every year during the Term, its Proportionate Share of the hydro and gas charges. Water usage by the Tenant shall be separately metered and billed to the Tenant by the municipal water department. (e) Subject to Paragraph 21(i), to see to the removal of snow and ice from walkways and provide its own janitorial service to the Premises. (f) To heat the Premises in a reasonable manner at its own expense using the heating equipment supplied by the Landlord. The Landlord shall be responsible for the cost of maintaining and keeping the said equipment in good repair at its own expense. (g) To keep repaired the Premises as would a true owner, subject to the obligations of the Landlord in the Landlord's covenant to repair as hereinafter set forth, reasonable wear and tear and damage by structural defects, or fire, lightning, tempest, acts of God, acts of the Queens' enemies, military or usurped power or other casualty against which the Landlord is insured only excepted. Provided that it shall be lawful for the Landlord and its agents, either alone or with workmen, servants, or others, and upon prior notice to the Tenant, at all reasonable times during the said Term to enter upon the Premises to examine the condition thereof. And provided further that all want of reparation that upon such view shall be found, and for the amendment of which notice in writing shall be given as provided below, the Tenant will, with reasonable diligence after such notice, well and sufficiently repair and make good accordingly, reasonable wear and tear and damage by structural defects, or fire, lightning, tempest, acts of God, Queen's enemies military or usurped power, or other casualty against which the Landlord is insured only excepted, and if the Tenant shall fail in making the necessary repairs in the manner hereinbefore described within a reasonable time for effecting such repairs following the said notice to do so, then it shall be lawful, upon prior written notice to the Tenant, for the Landlord and its agents, servants and employees to enter into and upon the Premises and have the same repaired in proper manner and to render the account for such repairs to the Tenant and the Landlord shall have the same remedies to enforce payment thereof as the Landlord has in respect of arrears of rent, other than the right of forfeiture. That all sums payable by the Tenant as Additional Rent shall be paid to the Landlord within ten (10) days of the Tenant receiving a detailed invoice from the Landlord. If the Tenant shall fail to pay the said account within ten (10) days, the Landlord, in addition to any other rights, shall have the same remedies and may take the same steps for the recovery of such sums as it might have or taken for the recovery of Rent in arrears under the terms of this Lease. Page 346 of 380 15d) - A By -law to Authorize the Execution of a Lease Agreern (h) That in the event the Tenant fails to pay any of the costs or charges set out herein in addition to Rent, the Landlord may pay the same and shall be entitled to charge the sums so paid to the Tenant who shall then pay the Landlord forthwith on demand and the Landlord, in addition to any rights, shall have the same remedies and may take the same steps for the recovery of such sums as it might have or taken for the recovery of Rent in arrears under the terms of this Lease. 6. REPAIRS The Tenant further covenants with the Landlord as follows: (a) To maintain and repair the interior of the Premises in good order, except for reasonable wear and tear and damage as set out in subsection 5(g) and except for any repairs required to be done under this Lease by the Landlord. (b) That the Tenant will repair according to notice in writing, subject only to the exceptions set out in subsection 5(g) hereof. (c) That the Tenant will maintain and leave the Premises in good repair, subject only to the exceptions set out in subsection 5(g) hereof. 7. GOOD CONDITION The Tenant further covenants with the Landlord as follows:. (a) To keep the sidewalks, passageways and driveways and other common areas about the Premises and Building clear of obstructions according to the by -laws and regulations of the local municipality. (b) That the Landlord may enter and view the state of repair upon reasonable notice. 8. USE OF PREMISES The Tenant further covenants with the Landlord as follows: (a) That the Tenant will not carry on or permit to be carried on any business upon the Premises that shall be deemed by the Landlord to be a nuisance or by which the Property, the Building or the Premises shall be injured or damaged or by which the cost of insurance upon the Property, Building or Premises shall be increased and shall use and occupy the Premises as a nurse practitioner's facility providing medical and health care services to the public. (b) That the Tenant will not keep or permit to be kept on the Premises any inflammable, dangerous or explosive substances, except when used in the Tenant's professional practice, and that it will not do or permit anything to be done on the said Premises or bring or keep anything therein which will conflict with any insurance for the Property or Building or any governmental regulation or by -law. (c) Tenant shall, at all times during the term of this Lease or any renewals thereof, carry out its business operations in compliance with all federal, provincial and municipal statutory. regulatory and administrative requirements and, in particular but without limiting the generality of the foregoing, the Tenant shall not allow any "contaminant" (within the meaning of the Environmental Protection Act (Ont.) (the "EPA ")) to be discharged in an amount, concentration or level in excess of any statutory, regulatory or administrative requirement or that causes or is likely to cause an "adverse effect" within the meaning of the EPA. In the event that a contaminant is discharged contrary to section 8(c) then the Tenant shall and it does hereby undertake and agree to take such remedial, restorative or reconstructive measures as may be necessary to retrieve and remove the "contaminant" and to restore the Premises or any other lands thereby contaminated, to its former state, all at the sole cost and expense of the Tenant and in full compliance with any and all regulatory authorities and the Tenant shall and it does hereby indemnify the Landlord together with the officers, directors and shareholders of the Landlord from and against any and all losses, liabilities, actions, causes of action, colour of right or any other obligation whatsoever arising out of the said discharge. This indemnity shall survive the termination of this Lease and the Landlord shall hold the benefits of this indemnity in trust for its beneficiaries who are not a party to this Lease. Page 347 of 380 15d) - A By -law to Authorize the Execution of a Lease Agreern The Landlord shall comply with and take all reasonable steps to ensure that the Property and the operations of other tenants on the Property comply with environmental laws. (d) That the Tenant will permit the Landlord and its agents to enter the Premises at all reasonable times during business hours on reasonable notice in writing in order to examine them, and to enter to make repairs, amendments and alterations necessitated by damage by fire, lightning, or tempest, without interrupting the Tenant's business any more than is reasonably necessary, and to exhibit the Premises to any prospective tenant and put upon them the usual notice "TO BE LET" during the three (3) months previous to the expiration of the Tenant's occupancy of the Premises which notice shall not be removed by the Tenant. The provisions for notice required herein shall be waived by the Tenant in the case of emergency. (e) To permit prospective purchasers to inspect the Premises during business hours upon written notice to the Tenant, provided that such inspection shall not interfere with the orderly conduct of the Tenant's business. 9. ASSIGNMENT OR SUB - LETTING The Tenant covenants and agrees with the Landlord that it shall not assign, sublet, mortgage or encumber the Premises or any part thereof without the prior written consent of the Landlord, but such leave shall not be unreasonably withheld; provided however that in the event of any assignment or subletting of this Lease nothing contained therein shall be deemed to release the Tenant herein from any of the terms and conditions in this Lease or amendments thereto nor shall any assignment or subletting be further permitted without the consent in writing of the Landlord. The Tenant shall be responsible to all legal and other expenses of the Landlord relating to his consent herein. This prohibition against assigning or subletting shall be construed to include a prohibition against any assignment or sub- letting by operation of law. It is further understood and agreed that the use for which the premises would be used will be a critical factor considered prior to the Landlord giving his consent. 'in the event that the Tenant is a corporation then any change in control of more than 10% of the issued and outstanding capital stock of the Tenant shall be deemed to be a change in control of the Tenant and shall be deemed to be an assignment of this Lease. 10. WATER AND GAS DAMAGE (a) The Landlord shall not be liable for any damage to any property at any time upon the Premises arising from gas, steam, water, rain or snow, which may leak into, issue or flow from any part of the Building, or from the gas, water, steam or drainage pipes or plumbing works of the same or from any other place or quarter or for any damage caused by or attributable to the condition or arrangement of any electric or other wires in the Building. (b) The Tenant shall be liable for any damage done by reason of water being left running from the taps in the Premises or from gas permitted to escape therein. 11. HEALTH REQUIREMENTS In so far as the Tenant's use of the Premises is concerned, to comply with all by -laws, rules, regulations and provisions of any local, municipal, provincial or federal medical health officer and/or department, and in addition the Tenant shall immediately comply with the demands contained in any such request or notice. 12. ALTERATIONS The Tenant covenants with the Landlord not to make any alterations, additions or improvements to the Premises without first obtaining the written consent of the Landlord which said consent shall not be unreasonably withheld. If any such alterations, additions or improvements in the Premises are made necessary by reason of the said use or occupancy of the Premises by the Tenant, then the Tenant shall make all such alterations, additions or improvements to the Premises at its own expense, under the direction of the Landlord and to its satisfaction, and further that such alterations, additions or improvements shall comply with any and all Municipal, Provincial or Federal by -laws or regulations. On the termination of this lease, at the sole discretion of the Landlord, the Tenant, at its expense, shall restore the Premises to their original condition. Page 348 of 380 15d) - A By -law to Authorize the Execution of a Lease Agreern 13. REMOVAL The Tenant covenants with the Landlord not to sell, dispose of or remove any of its goods, chattels, fixtures or equipment from the Premises unless and until all rentals and other charges hereunder due to the Landlord have been paid and satisfied in full. Any such removal of the Tenant's goods, chattels, fixtures and equipment shall not damage the Premises in any manner whatsoever, but if damages do occur the Tenant shall immediately repair such damage in a good and workmanlike manner. 14. SIGNS The Tenant may, at its own cost, erect signage in accordance with the Township's signage By- law 2010 -075 and the Landlord's rules as set out in Schedule "B" as amended from time to time. 15. SUBORDINATION OF LEASE This lease is subject and subordinate to any mortgage which may now or at any time hereafter affect the Property. If requested by the Landlord the Tenant shall execute any such instruments postponing this Lease or any renewal or amendment thereto in favour of such mortgage aforementioned. Provided that prior to any such subordination by the Tenant, the Landlord shall use its best efforts to obtain for the Tenant an agreement executed by the holder of any such mortgage or deed of trust in form satisfactory to the Tenant which provides that, so long as the Tenant shall observe all of the terms, covenants, conditions, agreements and provisos contained in the lease, the holder of any such mortgage or deed of trust shall not disturb the occupation and possession of the leased premises by the Tenant under this Lease. The Landlord shall reimburse the Tenant for any legal costs relating to the Tenant providing the documentation set out herein. 16. FIRE INSURANCE At the Tenant's expense, the Landlord shall insure, provide to the Tenant proof of such insurance and keep insured the Building for the full replacement cost thereof (excluding footings and foundations) without deduction for depreciation against destruction or damage by fire, lightning, windstorm and hail, explosion, impact by aircraft or vehicle, civil commotion and riot, smoke, malicious damage and sprinkler leakage, and such additional perils, if any, against which buildings similarly situated are commonly insured under standard fire insurance policies with extended coverage endorsement. The Tenant shall not do or permit to be done, any act or thing, whereby the insurance coverage or any of them hereinbefore contemplated may be increased in premium or cancelled by the insurer or the Premises shall be rendered uninsurable and if by reason of the Tenant's occupancy or of any other act done or permitted by the Tenant, the said insurance coverage or any of them shall be increased in premium, then the Tenant shall be liable to pay all of such increases in premium with respect to the entire coverage and if the Premises shall be rendered uninsurable or if the said insurance coverage or any of them shall be cancelled and shall not be susceptible of being replaced then the Landlord after giving the Tenant at least ten (10) days within which to replace the insurance coverage or coverage, shall at its absolute discretion, have the right to determine that the term hereof has expired and in such event the Tenant shall deliver up possession of the Premises as if the Term of this Lease has expired. 17. LIABILITY INSURANCE (a) The Tenant covenants with the Landlord to provide the Landlord with a certificate of liability insurance covering the Landlord equally with the Tenant in respect of the Premises and its operations and products therein to the extent of not less than FIVE MILLION DOLLARS ($5,000,000.00), inclusive of all injuries or death to person and property damage arising from any one occurrence. The Tenant further covenants and agrees that during the whole of the Term, it will insure the Premises and the parties hereto against all loss or damage to the plate glass on the Premises, such insurance to be in an amount equal to the full replaceable value. In the event of failure by the Tenant to place said plate glass insurance, the Tenant shall be liable to the Landlord for all loss or damage to the plate glass on the Premises. (b) In the event that the Tenant shall fail to insure or keep the Premises insured as herein provided, the Landlord shall be free to effect such insurance and the cost of same shall be added to the Rent hereby reserved and the amount thereof shall be payable with the next ensuing monthly installment of Rent. All such insurance shall be carried in a Page 349 of 380 15d) - A By -law to Authorize the Execution of a Lease Agreern company or companies reasonably satisfactory to the Landlord and evidence of the continuance of all insurance required hereunder shall be furnished to the Landlord at least fourteen (14) days before the expiration thereof. 18. WAIVER OF SUBROGATION Provided that the relevant insurance policy gives permission to the Landlord to grant this waiver without prejudice to the insurance coverage, the Landlord hereby waives all claims against the Tenant for any loss or damage caused by fire, explosion, or perils normally insured against by standard fire and extended coverage insurance policies regardless of the cause of such damage. The Tenant in executing this Lease with respect to this provision shall be deemed to be acting as agent or trustee on behalf of and for the benefit of persons who are or might be its servants or agents from time to time. In the event that the relevant insurance policy denies the above mentioned permission to waive subrogation, the Landlord covenants and agrees to have the Tenant added to the Master Fire Insurance Policy as a named co- Insured and to indemnify and save the Tenant harmless from and against any claim in the event that for any reason the Landlord fails to do so. 19. GARBAGE The Tenant shall not use any outside garbage or other containers, except those as supplied by the Landlord both as to number and location, or allow any ashes, refuse, garbage or other loose or objectionable material to accumulate in or about the Premises and not to store or cause to be stored outside of the Building any of its inventory, stock in trade or raw materials. For greater certainty, the Tenant shall not use the disposal facilities of the Landlord for the purpose of disposing of radioactive, active, toxic, ignitable, corrosive, pathologic or acidic waste or any bio- hazardous or toxic substance or any substance which is a "contaminant" within the meaning of the EPA. The Tenant shall be solely responsible for the removal off the premises and disposal of any radioactive, active, toxic, ignitable, corrosive, pathologic or acidic waste or any bio- hazardous or toxic substance or any substance which is a "contaminant" within the meaning of the EPA. 20, PLATE GLASS The Tenant shall repair or replace in case of damage all plate glass which is now or may hereafter be on the Premises. 21. LANDLORD'S COVENANTS The Landlord covenants with the Tenant as follows: (a) For quiet enjoyment. (b) To deliver to the Tenant, the Realty Tax Notice of Assessment and Realty Tax Assessment within ten (10) days of receipt of same if such Notice of Assessment are received by the Landlord. (c) To permit the Tenant and its patients, agents and employees to use all common areas of the Property which includes the existing parking area, with all other Tenants of the Building and their respective customers, servants, agents and employees. (d) To maintain, operate, repair, clean and presence the common areas of the Property and Building in a first class and proper manner as a prudent owner and property manager would do and shall include maintenance of plumbing, electrical, wiring, HVAC, roof, exterior walls and doors, and parking area. (e) To make all necessary repairs to the Building arising out of structural defects or weaknesses therein or in the Landlord's Work. (f) Provided that the Landlord shall not be liable to the Tenant for any loss or damage due to the non - repair of items for which it is responsible under this Lease, provided that repairs to same are made within a reasonable time in the circumstances. Page 350 of 380 15d) - A By -law to Authorize the Execution of a Lease Agreern (g) Landlord shall not be required to make any repairs whatsoever if the need for making the same arises out of the willful act or negligence of the Tenant, and the Tenant shall in such event be responsible for the making of such repairs. (h) To complete the Landlord's Work as set out in Schedule "C" attached hereto in a good and workmanlike manner. (i) When necessary, in keeping with the Township's service level standards, the initial daily removal of snow from walkways and entrances. All subsequent snow removal from walkways and entrances throughout the day is the responsibility of the Tenant. 22. INDEMNITY The Tenant agrees to and does hereby indemnify the Landlord against all manner of claims, damages, loss, costs, and charges whatsoever, suffered by the Landlord or its property, either directly or indirectly, in respect of any matter or thing arising from the Tenant's occupancy or use of the Premises or out of any operation in connection therewith except for the negligence of the Landlord or persons for whom it is responsible in law. 23. WAIVER The Tenant agrees to and it does hereby waive and renounce the benefit of any and all present or future Acts of the Legislature of Ontario or the Parliament of Canada or of any other law relating to exemptions for distress for Rent, and further that notwithstanding any such Act or law the Landlord may seize and sell all the Tenant's goods and chattels, or such part thereof as may be necessary for payment of Rent, costs, and expenses, as might have been seized and sold if such Act had not been passed or such law had not been in force and that upon any claim being made for exemption by the Tenant or on distress being made by the Landlord this covenant and agreement may be pleaded as an estoppel against the Tenant in any action brought to test the right to the levying upon any such goods as are stated by any Act or law to be exempt, and in case the Tenant leaves the premises when any Rent is owing and unpaid, the Landlord may seize and sell the goods and chattels of the Tenant at any place to which the Tenant or any other person may have removed them, and whether they are on or off the Premises to a value not exceeding Five Thousand Dollars ($5,000.00). 24. BANKRUPTCY The Tenant and Landlord agree that in case the Tenant shall make an assignment for the benefit of creditors or, becoming bankrupt or insolvent, shall take the benefit of any Act that may be in force for the benefit of bankrupt or insolvent debtors, or if a receiving order in bankruptcy shall be made against the Tenant or if the term hereby granted be at any time seized or taken in execution, or in attachment, then if the Landlord so decides this Lease shall cease and the Term hereby created be at an end, everything herein to the contrary notwithstanding, and the full amount of the Rent for the current month and the next ensuing three (3) months shall immediately become due and payable and the Landlord may re -enter and take possession of the Premises. 25. PROVISON FOR RE -ENTRY (a) The Landlord shall have the right to re -enter the Premises in the event of default by the Tenant of any obligations set out in this Lease, including, but not limited to, default by the Tenant in payment of Rent or Additional Rent. This right of re -entry may be exercised by the Landlord only after the Landlord has given the Tenant written notice specifying the nature of the default complained of, and allow the Tenant in the case of non - payment of Rent or Additional Rent a period of five (5) days following the giving of such notice in which to rectify such nonpayment, or allow the Tenant, in the case of non- performance of other covenants, a period of fifteen (15) days or such longer period as may be reasonably necessary considering the nature of the default following the giving of such notice to rectify same if capable of rectification. (b) Provided that, on the Landlord becoming entitled to re -enter upon the Premises pursuant to the terms herein, the Landlord, in addition to all other rights, shall have the right with or without entry to terminate this Lease forthwith by written notice to the Tenant. Page 351 of 380 15d) - A By -law to Authorize the Execution of a Lease Agreern 26. HOLDING OVER If the Tenant remains in possession of the Premises after the expiration of the Term of this Lease and the Landlord thereafter accepts Rent, no new agreement in respect thereto haying been entered into between the parties hereto, the Tenant shall be a monthly Tenant of the Landlord on the Premises at a monthly rent of one twelfth of the annual Rent herein provided and otherwise upon the terms and conditions herein contained so far as they may be applicable to a monthly tenancy. The monthly tenancy may be terminated by either party on one (1) month's written notice. 27. DESTRUCTION OR DAMAGE TO PREMISES (a) If during the continuance of this Lease the Premises are totally destroyed by fire or the elements or are partially destroyed so as to render them wholly unfit for occupancy or if they shall be so badly damaged that they cannot be repaired with reasonable diligence within sixty (60) days of the happening of such damage then this Lease shall, at the option of the Landlord or Tenant, terminate from the date of such damage or destruction and the Tenant shall surrender the Premises and all interest therein to the Landlord and the Tenant shall pay Rent until the time of such damages or destruction and the Landlord may re -enter or repossess the Premises discharged of this Lease and may remove all persons therefrom. (b) The Landlord or Tenant shall have ten (10) business days from the date of such damage or destruction to give written notice to the Tenant that it is terminating the Lease, and the Tenant shall have fourteen (14) business days from receipt of such written notice to vacate and surrender the Premises. (c) If the Premises are partially destroyed by fire or the elements, and can be repaired with reasonable diligence within sixty (60) days from the happening of the said damage, but, if unfit for the carrying on therein of the Tenant's business, then the Landlord shall repair the Premises with all reasonable speed and neither Rent nor Additional Rent shall accrue while the repairs are being made, and if the Landlord shall not have completed the said repairs so as to make the Premises available for resumption of the Tenant's business within sixty (60) days from the date when the Premises were made available by the Tenant to the Landlord to proceed with such repairs, the Tenant may if it chooses surrender the Premises to the Landlord and this lease shall terminate from the date of such surrender. (d) If the Premises can be repaired within sixty (60) days as aforesaid, and if the damage is such that the said Premises are capable of being partially used for the purposes set forth herein, then until such repairs shall have been made to the extent of enabling the use of the damaged portion of the Premises, the Rent shall abate in the proportion that the part of the Premises rendered unfit for occupancy bears to the whole of the Premises and the amount of the abatement shall, in the event of the parties not being able to agree thereon, be determined by arbitration pursuant to the Arbitration Act (Ont.). (e) If the parties hereto are unable to agree upon whether or not the damage or destruction can be repaired within sixty (60) days, for the purpose of determining the rights of the parties under this paragraph that issue shall be determined by an independent architect selected by the parties hereto. If the parties hereto are unable to agree on a qualified architect within three (3) days after notice being given by the objecting party, then the parties agree to jointly apply within four (4) business days after the expiry of the said three (3) day notice to the President of the Royal Architectural Institute of Canada to select such an independent architect. The opinion of an independent architect or the architect chosen by the President of the R.A.I.C. as to the capability for use or fitness of the premises and the amount of damage done to the premises or any part thereof and the period of time in which the premises or any part thereof can be repaired shall be final and binding upon both of the parties. 28. LANDLORD MAY PAY AND CHARGE TENANT If the Tenant shall neglect or omit to pay any taxes, rates and assessments, water, gas and electric light rates, which it is required to pay under this Lease, or any of them the Landlord may pay them or any of them and charge such payments to the Tenant, who hereby covenants to Page 352 of 380 15d) - A By -law to Authorize the Execution of a Lease Agreern pay and reimburse the Landlord forthwith; the Landlord shall have the same remedies and may take the same steps for the recovery of such payments as it would have for the recovery of Rent in arrears. 29. NO ABATEMENT OF RENT There shall be no abatement from or reduction of the Rent due hereunder, nor shall the Tenant be entitled to damages, losses, costs or disbursements from the Landlord during the term hereby created on, caused by or on account of fire, (except as above), water, sprinkler systems, partial or temporary failure or stoppage of heat, light, elevator, live steam or plumbing service in or to the Premises or building, whether due to acts of God, strikes, accidents the making of alterations, repairs, renewals, improvements, structural changes to the Premises or Building or the equipment or systems supplying the said service, or from any cause whatsoever; provided that the said failure or stoppage be remedied within a reasonable time. 30. NOTICE Any written notice provided for in this Lease shall be effectually given by registered mail or by hand addressed to the Landlord as follows: The Corporation of the Township of Oro - Medonte PO Box 100, 148 Line 7 South, Oro, ON LOL 2X0: and to the Tenant: Huronia Nurse Practitioner — Led Clinic 26 Closs Square, Aurora, ON L4G 51-14, or the premises Every such mailed notice shall be deemed to be given two days after the day it was so mailed. Either party may deliver to the other at the address mentioned above, a change of address which shall be deemed effective ten (10) days after it is mailed. 31. NET LEASE It is the intention of this Lease that the Rent including Additional Rental herein set forth shall be net to the Landlord and clear of all taxes, rates, charges, assessments or costs (except the Landlord's income taxes), arising from or relating to the Premises and that the Tenant shall pay all taxes, charges, rates, premiums, assessments, levies, impositions and expenses of every nature and kind related to the Premises except as aforesaid and except those costs and charges arising by virtue of any act or omission of the Landlord or any obligation of the Landlord hereunder, and the Tenant shall pay all of such expenses etc. as aforementioned of every nature and kind whatsoever relating to or incurred in respect of the Premises for any reason whatsoever and there shall be no reduction or abatement of the Rent or Additional Rent or amounts hereby reserved. 32. NO LIABILITY ON LANDLORD The Landlord shall not, in any event be liable (or responsible in any way) for any personal injury or death that may be suffered or sustained by or for any loss of or damage (or injury) to any property, including cars and contents thereof, belonging to, any employee, servant, agent, sub- lessee, licensee or invitee of the Tenant on the Premises no matter how caused, and in particular, and without restricting the generality of the foregoing, which may be caused or occasioned by steam, electricity, gas, fumes, vapour, water works water, rain water, other water, sleet, snow, ice, melted sleet or ice, which may leak, issue or flow from the Premises or from any part of the Building and appurtenances or which may leak, issue or flow into the Premises from any other part of the Building or from any water, steam, sprinkler or drainage pipe or plumbing works situate in the Building or the Premises or partly in one and partly in the other, or which may be caused or occasioned or attributable to the condition, arrangement or during the repair of any electrical or other wiring or caused or occasioned by snow or ice or other substances or obstructions on the sidewalks, driveways, road, streets and ground in (or about) or appurtenant to the Building or caused or occasioned by the defective condition or lack of repair or misrepair thereof or by any defect in any machinery or equipment in the Building or in the operation thereof by the Tenant or by any defects in or the misrepair or non - repair of the Premises or of the Building, and the Tenant shall indemnify the Landlord from and against all liabilities, claims, demands and causes of action of any nature or any expense for such injury, death, loss or damage as aforesaid, and maintain proper policies of insurance indemnifying the Landlord against damage or loss occasioned by the maintenance or operation of any steam or hot water boiler in the Premises in a reasonable amount. Provided, however, that nothing herein Page 353 of 380 15d) - A By -law to Authorize the Execution of a Lease Agreern contained shall require the Tenant to indemnify the Landlord against any claims, demands or actions for damages arising out of the willful acts, negligence or misconduct of the Landlord, its officers, employees, servants or agents. 33. WAIVER OF BREACH The failure of the Landlord to insist upon a strict performance of any of the agreements, terms covenants and conditions hereof shall not be deemed a waiver of any rights or remedies that the Landlord may have and shall not 14e deemed a waiver of any subsequent breach or default in any of such agreements, terms, covenants and conditions. 34. ENUREMENT This Lease and anything herein contained shall extend to bind and enure to the benefit of the heirs, executors, administrators, successors and assigns of each of the parties hereto and all provisions herein shall be read with all grammatical changes necessary. All covenants herein contained shall be deemed joint and several and all rights and powers reserved to the Landlord may be exercised by either the Landlord or its agents or representatives. 35. GOVERNING LAW This Lease shall be construed according to and governed by the laws of the Province of Ontario and the laws of Canada applicable therein. If any of the provisions of this Lease be illegal or non - enforceable it or they shall be construed separate and severable from the other items of this Lease and its remaining provisions shall remain in full force and effect and shall be binding upon the parties hereto as though the said illegal or unenforceable provision or provisions had never been included. 36. TENANTS ACKNOWLEDGMENT The Tenant covenants and agrees with the Landlord that it will if and whenever reasonably required by the Landlord and at the Landlord's expense consent to and become a part to any instrument relating to this Lease which may be required by or on behalf of any purchaser, bank or mortgagee from time to time of the Building. Provided always that the rights of the Tenant as hereinbefore set forth shall not be altered or varied by the terms of such instrument or document. 37. LIMITATION OF LANDLORD'S LIABILITY The term "Landlord" as used in this Lease so far as covenants or obligations on the part of the Landlord are concerned, shall be limited to mean and include only the owner or owners at the time in question of the Building, and in the event of any transfer or transfers of ownership, the Landlord herein named, and in case of any subsequent transfers or conveyances, the then vendor or transferor, shall be automatically freed and relieved from and after the date of such transfer or conveyance, of all liability in respect of the performance of any covenants or obligations on the part of the Landlord contained in this Lease thereafter to be performed, provided that: (a) Any funds in the hands of such Landlord or the then vendor or transferor at the time of such transfer, in which the Tenant has an interest, shall be turned over to the purchaser or transferee and any amount then due and payable to the Tenant by the Landlord or the then Vendor or transferor under any provision of this lease, shall be paid to the Tenant; and (b) Upon any such transfer, the purchaser or transferee shall be deemed to have assumed, subject to the limitations of this paragraph all of the terms, covenants and conditions in this Lease contained to be performed on the part of the Landlord; It being intended hereby that the covenants and obligations contained in this Lease on the part of the Landlord shall, subject as aforesaid, be binding on the Landlord, its successors and assign, only during and in respect of their respective successive period of ownership. 38. LIENS If any Construction Liens or other Liens or Order for the payment of money shall be filed against the Property by reason, or arising out of any labour or material, work or service furnished to the Tenant or to anyone claiming through the Tenant, the Tenant shall, within fifteen (15) days after notice to the Tenant of the filing thereof, cause the same to be discharged by bonding, deposit, Page 354 of 380 15d) - A By -law to Authorize the Execution of a Lease Agreern payment, Court Order or otherwise. The Tenant shall defend all suits to enforce such lien or Order whether against the Tenant or the Landlord at the Tenant's own expense. The Tenant hereby indemnified the Landlord against any expense or damage as a result of such lien or Order. 39. IMPOSSIBILITY OF PERFORMANCE It is understood and agreed that whenever and to the extent that the Landlord shall be unable to fulfill or shall be delayed or restricted in the fulfillment of any obligation hereunder in respect of the supply or provision of any service or utility or the doing of any work or the making of any repairs by reason of being unable to obtain the material, goods, equipment, service or labour required to enable it to fulfill such obligation, or by reason of any Statute, law or other Order in Council, or any regulation or Order passes or made pursuant thereto, or by reason of the Order or direction Of any Administrator, Comptroller, Board, Governmental Department or Officer, or other authority, or by reason of not being able to obtain any permission or authority required thereby, or by reason of any other cause beyond its control, whether of the foregoing character or not, the Landlord shall be relieved from the fulfillment of such obligations and the Tenant shall not be entitled to compensation for any inconvenience, nuisance or discomfort thereby occasioned. 40. PARKING During the term of this Lease (and any renewal) the Tenant, its patients, invitees and employees shall have the right (in common with the other occupants of the building) to park in the areas designated for such. 41. LEASE IS ENTIRE AGREEMENT (a) The Landlord and the Tenant acknowledge that this Lease and the Schedules hereto set forth the entire agreement between them with respect to the lease and occupation of the Premises. Any Offer to Lease or Agreement to Lease entered into by the Landlord and Tenant prior to the execution of this lease shall be deemed to have been merged and extinguished in this lease. 42. NO EARLY VACATING, ETC., BY TENANT (a) The Tenant shall not during the term vacate or desert the Premises either in whole or in part, either actually or constructively, nor will it during the Term cease to operate and conduct the business specified under the provisions of Section 8, except as expressly permitted by this Lease. (b) if the Tenant violates sub - section (a) of this section 43 the Landlord shall have, in addition to all other remedies provided under this Lease, rights as follows: Installments of Rent and Additional Rent accruing due during the next ensuing three (3) months shall immediately become due and payable to the Landlord; The right to collect as Additional Rent the sum of TEN ($10.00) DOLLARS per day for each day the Tenant is in such violation; and (iii) The right to enter the Premises as agent of the Tenant either by force or otherwise without being liable for damages or for any prosecution therefore, and to re -let the Premises, either by way of sub -lease or assignment of this Lease, as agent of the tenant, and to receive the rent thereafter from the assignee or sub - lessee, as the case may be, as agent of the Tenant, and to take possession of any furniture or other property on the Premises belonging to the Tenant to a value not exceeding Five Thousand Dollars ($5,000.00) and sell same at a private or public sale without notice to the Tenant and apply the proceeds of such sale and any rent and other amounts derived from such assignment or sub - letting of the Premises upon account of the Rent and other amounts due and to become due from the Tenant to the Landlord, and the Tenant shall remain liable to the Landlord for any deficiency. 43. ARBITRATION In the event of any disagreement or dispute among any of the parties hereto arising out of the provisions of this Lease Agreement, the same shall be settled by arbitration. The Landlord and the Tenant shall each appoint an arbitrator and the two so selected shall designate a third arbitrator. If either party fails to appoint its arbitrator within thirty (30) days after receipt of notice of the appointment by the others of their arbitrators or if the two arbitrators fail to appoint a third, Page 355 of 380 15d) - A By -law to Authorize the Execution of a Lease Agreern then a Judge of the Ontario Court (General Division) shall have the power, upon the request of either party, to make the appointment which has not been made as contemplated herein. The arbitration shall be conducted in accordance with the provisions of The Arbitration Act of Ontario and shall be held as promptly as possible at the City of Barrie. 44. REGISTRATION The Tenant covenants and agrees with the Landlord that the Tenant will not register this Lease in this form in the Registry Office or the Land Titles Office. If either party desires to make a registration for the purpose only of giving notice of this Lease, then the parties hereto upon written request from the other shall promptly execute a short form thereof solely for the purpose of supporting an application for registration of notice thereof. The Tenant may, without the prior consent of the Landlord, register a Notice of Lease in the form provided by the Registry Act. Provided that at the end of the Term of this Lease or any renewal thereof the Tenant shall register a notice of the determination or surrender of the Lease at its own expense, failing which any officer of the Landlord shall be and is hereby appointed the lawful attorney of the Tenant for the limited purpose of executing and registering notice of such determination or surrender, the costs of which shall be deemed to be Additional Rent for the account of the Tenant. IN WITNESS WHEREOF the Landlord has caused to be affixed its corporate seal under the signatures of its duly authorized officers. EXECUTED at this day of THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Per: Name: H. S. Hughes, Mayor Title: Mayor Per: Name: J. Douglas Irwin Title: Director of Corporate Services/Clerk I/We have authority to bind the Corporation. IN WITNESS WHEREOF the Tenant hereto has hereunto affixed its corporate seal. EXECUTED at this day of HURONIA NURSE PRACTITIONER — LED CLINIC Per: Witness Name: Title: Per: Witness Name: Title: I/We have authority to bind the Corporation. Page 356 of 380 15d) - A By-law to Authorize the Execution of a Lease Agreem... IBM; Nil AOL 5�' O O -- C,. Page 357 of 380 O till He CJ 15d) - A By -law to Authorize the Execution of a Lease Agreern SCHEDULE "B" Signage Terms and conditions for the Landlord's approval to sign erection 1. The Tenant shall be entitled to erect signage in accordance with the Township's signage By -law 2010 -075. Signage shall be approved by the Landlord and shall be erected on the area allocated by the Landlord and shall, at the Tenant's expense, be removed by the Tenant and the allocated area restored to the same condition as provided at the commencement of this lease. 2. The Tenant may, with the consent in writing of the Landlord have any sign, advertisement or indication of the Tenant's occupation or business painted or affixed to any door of the Demised Premises provided that before the expiration of its term, the Tenant cause any such sign, advertisement or indication to be removed or obliterated at its own expense and in a workmanlike manner restore the door to its former position. 3. No other sign, picture, advertisement or notice, other than as set out above, shall be displayed, inscribed, painted or affixed on any part of the outside of the building except as first approved by the Landlord and if so displayed, inscribed, painted or affixed, shall be subject to being taken down or removed by the Landlord at the expense of the Tenant. Page 358 of 380 15d) - A By -law to Authorize the Execution of a Lease Agreern SCHEDULE "C" Landlord's Work The Landlord undertakes that upon receipt of an executed copy of the within Lease prior written approval from the Ministry of Health, the Landlord shall see to the following works: Waiting Room / Administration Office: • Installation of two walls to create two office spaces (reception and administration /HR /Lead offices); Installation of an accessible window in the reception office; Rework of existing reception window to provide for accessibility requirements; • Installation of automatic /accessible door openers as follows: • Main building entrance, • Public, wheelchair accessible washroom, • Entrance to waiting room. Room 109: • Removal of carpet and installation of tile; • Installation of plumbing and new sink and cabinetry. Installation of two fire rated doors with crash bars in corridors to provide separation between the Clinics and OPP space. Repair all holes and blemishes in the walls and paint the entire premises a neutral colour acceptable to the Tenant and the Landlord. The cost of the Landlord's work is estimated to be $60,000.00. Page 359 of 380 15e) - A By -law to Appoint a Chief Municipal Law Enforcement... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -130 A By -law to Appoint a Chief Municipal Law Enforcement Officer WHEREAS the Police Services Act, R.S.O. 1990, ChapterP.15, Section 15., provides the appointment of Municipal Law Enforcement Officers for the purpose of enforcing the by -laws of a municipality; AND WHEREAS the Municipal Act 2001, S.O. 2001, c. 25, Section 224, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS the Municipal Act 2001, S.O. 2001, c. 25, Section 227, as amended, provides that it is the role of the officers and employees of the municipality, to implement council's decisions and establish administrative practices and procedures to carry out council's decisions; to undertake research and provide advice to council on the policies and programs of the municipality; and to carry out other duties required under this or any Act and other duties assigned by the municipality. AND WHEREAS the Council of the Corporation of the Township of Oro - Medonte does now find it expedient to appoint a Chief Municipal Law Enforcement Officer; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That Curtis Shelswell be appointed as the Chief Municipal Law Enforcement Officer for the Township of Oro - Medonte; This by -law shall take effect on the 22nd day of August, 2011. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF AUGUST, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 360 of 380 15f) - A By -law to Amend By -law No. 2011 -063, Being a By- law... 1971- 901671aQX 910 1Z 1101 a9: 1* 1101TAZ &J :II107:901Y02�A1:11101Zk9:1 BY -LAW NO. 2011 -131 A By -law to Amend By -law No. 2011 -063, Being a By -law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers WHEREAS the Municipal Act 2001, S.O. 2001, c. 25, Section 224, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS the Police Services Act, R.S.O. 1990, Chapter P. 15, Section 15., provides the appointment of Municipal Law Enforcement Officers for the purpose of enforcing the by -laws of a municipality; AND WHEREAS Council of the Township of Oro - Medonte did, on the 27th day of April, 2011, enact By -law No. 2011 -063 to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers; AND WHEREAS Council deems it necessary to amend Schedule "A" of By -law No. 2011 -063; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That Schedule "A" to By -law No. 2011 -063 be amended to remove: "Dustin Gronc ". 2. That Schedule "A" to By -law No. 2011 -063 be amended to add: "Curtis Shelswell ". 3. This by -law shall take effect on the 22nd day of August 2011. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF AUGUST, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 361 of 380 15g) - A By -law to Appoint Municipal Weed Inspectors And to THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -132 A By -law to Appoint Municipal Weed Inspectors And to Repeal By -law No. 2011 -036 WHEREAS the Weed Control Act, R.S.O. 1990, c. W5, Section 8(1) provides that Council may by By -law appoint Municipal Weed Inspectors; AND WHEREAS Council of The Corporation of the Township of Oro - Medonte deems it expedient to do so; AND WHEREAS Council of the Township of Oro - Medonte did, on the 23rd day of March, 2011, enact By -law No. 2011 -036 to Appoint Municipal Weed Inspectors; AND WHEREAS Council deems it necessary to repeal By -Law No. 2011 -036; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That the following persons be appointed as Municipal Weed Inspectors: Curtis Shelswell Chief Municipal Law Enforcement Officer 2. That the duties and responsibilities shall be performed and carried out as provided for within the Act. 3. That By -law No. 2011 -036 is hereby repealed in its entirety. 4. This by -law shall take effect on the 22nd day of August, 2011. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF AUGUST, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 362 of 380 15h) - A By -law to Appoint Valuers and to Repeal By -Law No. 197 1410161 NIe]:7A9reP1101 a9:140 061TJIk' & :IIZf]:Ke]:Z•15 �d:1•I•rrr 1 BY -LAW NO. 2011 -133 A By -law to Appoint Valuers and to Repeal By -Law No. 2010 -079 WHEREAS on June 30, 2011, the Province announced that it had amended the Livestock, Poultry and Honey Bee Protection Act and introduced a new Ontario Wildlife Damage Compensation Program created by Order In Council 1313/2011 that came into effect July 1, 2011; AND WHEREAS The Livestock, Poultry and Honey Bee Protection Act has been amended and is now titled Protection of Livestock and Poultry from Dogs Act, R.S.O. 1990, Chapter L. 24; AND WHEREAS Section 4(1) of the Protection of Livestock and Poultry from Dogs Act provides that the council of every local municipality shall appoint one or more persons as valuers of livestock and poultry for the purposes of this Act; AND WHEREAS Section 9 of Order In Council 1313/2011 provides that municipalities are responsible for appointing valuers for the purposes of this Program; AND WHEREAS the Municipal Act 2001, S.O. 2001, c. 25, Section 224, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council. AND WHEREAS the Council of the Corporation of the Township of Oro - Medonte does now find it expedient to repeal By -Law 2010 -079 to reflect the current legislation. NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That the individuals outlined on Schedule "A ", attached hereto and forming part of this by -laws, be appointed Valuers for the purposes of the Protection of Livestock and Poultry from Dogs Act and Ontario Wildlife Damage Compensation Program created by Order In Council 1313/2011. 2. That the remuneration paid to Valuers shall be $60.00 per claim plus the current rate of mileage as paid by the Township. 3. That By -law No. 2010 -079 is hereby repealed in its entirety. 4. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF AUGUST, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 363 of 380 15h) - A By -law to Appoint Valuers and to Repeal By -Law No. Schedule "A" to By -law No. 2011 -133 for The Corporation of the Township of Oro- Medonte Valuers Andrew McNiven Barton E. Spence Kevin Woodrow Page 364 of 380 15i) - A By -law to Repeal By -Law No. 99 -131, "Being a By- Law... 197 I41016 ]N1e7:7A9rePH]a9:I40 061TAk,& IIaf]:K•] 102iA1:1 BIG] rr:l BY -LAW NO. 2011 -134 A By -law to Repeal By -Law No. 99 -131, "Being a By -Law to Establish User Fees for Livestock Claims in the Township of Oro - Medonte "; By -Law No. 2002 -073, "Being a By -Law to Amend By -Law No. 99 -131, Being a By- Law to Establish User Fees for Livestock Claims in the Township of Oro - Medonte"; and By -Law No. 2005 -047, "Being a By -Law to Amend By -law No. 1999 -131, A By -law to Establish User Fees for Livestock Claims in the Township of Oro - Medonte" WHEREAS on June 30, 2011, the Province announced that it had amended the Livestock, Poultry and Honey Bee Protection Act and introduced a new Ontario Wildlife Damage Compensation Program created by Order In Council 1313/2011 that came into effect July 1, 2011. AND WHEREAS The Livestock, Poultry and Honey Bee Protection Act has been amended and is now titled Protection of Livestock and Poultry from Dogs Act R.S.O. 1990, Chapter L. 24. AND WHEREAS the Municipal Act 2001, S.O. 2001, c. 25, Section 224, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council. AND WHEREAS the Council of the Corporation of the Township of Oro - Medonte does now find it expedient to repeal By -Law Nos. 99 -131, 2002 -073 and 2005 -047 to reflect the current legislation. NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That By -law Nos. 99 -131, 2002 -073 and 2005 -047 are hereby repealed in their entirety. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF AUGUST, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 365 of 380 15j) - A By -Law to Amend By -Law, 2010 -093, "A By -law of The THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -135 A By -Law to Amend By -Law, 2010 -093, "A By -law of The Corporation of the Township of Oro - Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By -law) WHEREAS Part XI I, Section 391(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, authorizes a municipality to impose fees or charges on persons, for services or activities provided or done by or on behalf of it; for costs payable by it for services or activities provided or done by or on behalf of any other municipality or local board; and for the use of its property including property under its control; AND WHEREAS Council of the Township of Oro - Medonte did, on the 23rd day of June, 2010, enact By -law No. 2010 -093 to provide for the imposition of fees or charges; AND WHEREAS on June 30, 2011, the Province announced that it had amended the Livestock, Poultry and Honey Bee Protection Act and introduced a new Ontario Wildlife Damage Compensation Program created by Order In Council 1313/2011 that came into effect July 1, 2011; AND WHEREAS The Livestock, Poultry and Honey Bee Protection Act has been amended and is now titled Protection of Livestock and Poultry from Dogs Act R.S.O. 1990, Chapter L. 24; AND WHEREAS Council deems it necessary to amend Schedule A - Administration, of By -law No. 2010 -093 to reflect current legislation; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That "Schedule "A" to By -law No. 2010 -093 - Administration" be amended to delete Section 5 which reads: "5. Livestock claims Administration Fee 1St claim in any calendar year $0.00 2nd or subsequent claim in any calendar year $60.00 Veterinarian's Report Township Cost" in its entirety and re- number the subsequent sections accordingly. 2. That this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF AUGUST, 2011. ��. I�� i� 7 N 1� 7: L• � �[� P H 7�! 71 � � H� J 1� 69 7111 �]�� 7: Z� � �� d� I� I� P � � y Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 366 of 380 15k) - Being a By -law to amend By -law 97 -95 to add "Medical 1971- 901671aQX 910 1Z H1 a9: 1* LOITAZ &J :II107:901Y02�A1:11I07Z Ill 9:1 BY- LAW NO. 2011 -136 Being a By -law to amend By -law 97 -95 to add "Medical Clinic" as an additional use in Table A2 — Commercial Zones in the "General Commercial' Zone WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered to pass By -laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13; AND WHEREAS Council deems it appropriate to add Medical Clinics as an additional permitted use in the General Commercial (GC) Zone and the passage of such a by -law will conform with the Official Plan; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. That By -law 97 -95, as amended is hereby further amended as follows: (i) THAT "Table A2 — Commercial Zones Permitted Uses" is hereby amended by adding "Medical Clinic" as a permitted use in the General Commercial (GC) Zone. 2. This By -law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF AUGUST, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 367 of 380 151) - A By -law to Enter into a Water Service Connection Agr... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -137 A By -law to Enter into a Water Service Connection Agreement between The Corporation of the Township of Oro - Medonte and Jeffrey Jackson and Erin Jackson Being all of PIN 74057 -0569 (Lt) Roll # 4346- 010 -003 -14800 -0000 (Lot 3) 8 Algonquin Trail WHEREAS Section 11 of the MunicipafAct2001, S.O. 2001, c. 25, as amended, authorizes the Council of a Municipality to pass a by -law respecting water distribution AND WHEREAS the Applicant has requested permission from the Municipality to connect to a municipal water system (Sugarbush Water System); AND WHEREAS the Municipality is prepared to grant permission to connect to a municipal water system (Sugarbush Water System) upon certain terms and conditions; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That the Mayor and Clerk be authorized to execute the Water Service Connection Agreement, shown as Schedule "A" attached hereto and forming part of this By- law. 2. That this By -law shall come into full force and effect on its final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF AUGUST, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 368 of 380 151) - A By -law to Enter into a Water Service Connection Agr... Schedule "A" to By -Law No. 2011 -137 THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE WATER SERVICE CONNECTION AGREEMENT THIS Agreement made, in triplicate, this day of 2011. BETWEEN: JEFFREY JACKSON AND ERIN JACKSON Hereinafter referred to as the "Registered Owners" - and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Hereinafter referred to as the "Municipality" A description of the land affected by this Agreement is as follows: PT BLK A PL M9 PART 1 ON 51 R -37168 SIT EASEMENTS IN LT354320 AND LT441545 Township of Oro - Medonte Being all of PIN #74057 -0569 (LT) Roll # 4346 -010 -003 -14800 -0000 (Lot 3) Municipal Address: 8 Algonquin Trail The Municipality has entered into this Agreement on the day of 2011 The Registered Owners agree to comply with all the terms and conditions as set out in the Corporation of the Township of Oro - Medonte By -law No. 2009 -082 (a By -law to regulate Municipal Water Systems within the Township of Oro - Medonte) and the "Water" Schedule of the Township's Fees and Charges By -law attached hereto. The Registered Owners acknowledge and agree that all costs to connect to the municipal water system shall be at their cost, including, but not limited to, all labour, material and water meter. The Registered Owners acknowledge and agree that future repairs or upgrades to the water service line located on private property are the responsibility of the Registered Owners. The Registered Owners acknowledge and agree that the Township of Oro - Medonte does notguarantee water pressure and that either now or in the future, the Registered Owners Opy be required to install and maintain equipment to satisfy pressure. — Lazeron,Homes (Acting Agent) Erin 4ackson, Owner I (c /o Johann Lazeron — Lazeron Homes (Acting Agent) THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Harry Hughes, Mayor Doug Irwin, Clerk Page 369 of 380 151) - A By -law to Enter into a Water Service Connection Agr... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2009 -082 Being a By -law to Regulate Municipal Water Systems within The Township of Oro - Medonte and to Repeal By -law No.'s 2003 -25 and 2004 -024 WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a municipality may pass By -laws respecting matters related to water production, treatment, storage and distribution; AND WHEREAS Section 79 of the Municipal Act, 2001, c.25, as amended, provides that if a municipality has the consent of an Owner or occupant to connect a public utility to a part of a building and other parts of the building belonging to different Owners, or are in possession of different occupants, the municipality may, at reasonable times, without consent, enter on their land and install, construct and maintain pipes, wires, equipment, machinery, and other works necessary to make the connection; AND WHEREAS Section 80 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a municipality may, at reasonable times, enter on land to which it supplies a public utility; • To inspect, repair, alter or disconnect the service pipe or wire, machinery, equipment and other works used to supply the public utility; • To inspect, install, repair, replace or alter a public utility meter; • To shut off the supply of the public utility and remove any property of the municipality if the customer discontinues the use of a public utility on land, or a municipality lawfully decides to cease supplying the public utility to the land; • To determine whether the public utility has been or is being unlawfully used. AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte deems it desirable and necessary to pass a By -law to regulate the Municipal Water Systems within the Township; NOW THEREFORE the Ccuncil of the Township of Oro - Medonte hereby enacts as follows: 1. Definitions For the purpose of this By -law: 1.1 "Council" shall mean the Council of The Corporation of the Township of Oro - Medonte. 1.2 "Fire Chief' shall mean the Fire Chief of the Township of Oro - Medonte Fire and Emergency Services Department. 1.3 "Municipal Water Area" shall mean a subdivision or designated area within The Corporation of the Township of Oro - Medonte, serviced by a Municipal Water System. 1.4 "Municipal Water Supply" shall mean the water supplied from a Municipal Water System. 1.5 "Municipal Water Systems" shall include all water works established within the present Township of Oro - Medonte, and shall further include any present or future extensions to the water works under any Act or under an agreement between the Township or its predecessors, but shall not include any private waterworks which have not been acquired, established, maintained or operated by the Township or its predecessors. Page 370 of 380 151) - A By -law to Enter into a Water Service Connection Agr... 1.6 "Owner" shall mean the assessed Owner(s) as identified on the Assessment Roll for Taxation Purposes during the current year, as amended. 1.7 "Person" shall mean an individual human being, his/her personal agent, heir, successors and assigns, and shall include a corporation with or without share capital. 1.8 "Director of Transportation and Environmental Services" shall mean the Director of Transportation and Environmental Services of the Township of Oro - Medonte and/or his designate. 1.9 "Duly Authorized Employee" shall mean any employee authorized by Council. 1.10 "Township" shall mean The Corporation of the Township of Ora - Medonte 1.11 "Unit" shall mean an assessed or assessable unit within a Residential, Commercial or Industrial building and shall include an apartment located within a single family dwelling, which is serviced by the Township Water System, as permitted under the applicable Zoning By -law. 1.12 "Water Works" means any works for the collection, production, treatment, storage, supply, and distribution of water, or any part of such works, but does not include plumbing or other works to which the Ontario Building Code Act and its regulations apply. 2. GENERAL PROVISIONS 2.1 This By -law shall apply to all Municipal Water Systems located within the geographical boundaries of the Township. 2.2 No person shall lay, or cause to be laid, any pipe or main to communicate with any pipe or main of the Municipal Water System, or in any way obtain or use the Municipal Water Supply without consent of the Township. 2.3 Any extensions or connections to a Municipal Water System shall be constructed in accordance with the Township of Oro - Medonte Engineering Standards. 2.4 No person, being an Owner, tenant, occupant or inmate of any house or building or other place supplied with water from the Municipal Water System, shall improperly waste water or, without the consent of the Director of Transportation and Environmental Services, lend, sell or dispose of water, give water away, permit water to be taken or carried away, use or apply water to the use or benefit of another, or to any use and benefit other than the person's own, or increase the supply of water. This shall include the furnishing of water from one building connected to the Municipal Water System, to another building. 2.5 All pipes, valves, fittings and other equipment between the water main and the street line shall remain the property of the Township. 2.6 The Township does not guarantee the continuous supply, quality, or pressure of water from a Municipal Water System. The Township is not liable for damage caused by the breaking of any services pipe or attachment, or for shutting off of water to repair or to tap mains, if reasonable notice of the intention to shut off the water is given. The Township is not liable for damage caused by emergency water main breaks or service breaks or attachments for shutting water off to repair the emergency situation. No notice of intention to shut water off is required during emergency repair activities. 2.7 The Director of Transportation and Environmental Services shall be responsible for the operation and maintenance of all Municipal Water Systems, including required testing, servicing, and the removal of snow from around all hydrants, as deemed necessary. Page 371 of 380 151) - A By -law to Enter into a Water Service Connection Agr... 2.8 The Director of Transportation and Environmental Services, or other duly authorized employee, in the case of an emergency, which may imperil the supply or quality of water, may shut off the Municipal Water Supply and take such remedial action as may be necessary. Such remedial action may include limiting or stopping up the supply of water in any area or restricting the use of water for any specific purpose. 3. REQUIREMENT FOR CONNECTION TO AND REGULATION OF MUNICIPAL WATER SYSTEM 3.1 Every Owner of property located within a Municipal Water Area who wishes to connect an existing building to the Municipal Water System may apply, in writing, to the Director of Transportation and Environmental Services. 3.2 Every new residence constructed on a property located within a Municipal Water Area shall be connected to the Municipal Water System. An application for connection to the Municipal Water System shall be filed prior to the issuance of a building permit, and shall be accompanied by the connection fee as established by By -law. 3.3 The Township reserves the right to refuse any application for connection to the Municipal Water System if the existing system is at capacity, or where excess capacity has been allocated to other properties within the Municipal Water Area. 3.4 An Owner may apply, in writing, to Council for an exemption from connection to a Municipal Water System. Council shall consider all requests and may grant an exemption, unless such exemption would be at variance to any written requirement, order or approval by a Medical Officer of Health, Public Health Inspector, the Ministry of the Environment, or Ontario Building Code Act. Any exemption granted under this Section shall not relieve the Owner from the payment of any minimum rate under this By -law. 3.5 Notwithstanding Section 3.4, no Owner of a property located within a Municipal Water Area and connected to the Municipal Water Supply shall be granted an exemption in order to disconnect from the Municipal Water System. 3.6 Every building connected to a Municipal Water System shall have a single separate connection, with the exception of a building which contains multiple units. 3.7 Any Owner of a building connected, or to be connected, to a Municipal Water System shall install the connection, as per Township Engineering Standard, 3.8 Every Person who, by act, default, neglect or omission, occasions any loss, damage or injury to any public utility works, or to any plant, machinery, fitting or appurtenances thereof, is liable to the Township therefore. Every Person who willfully or maliciously damages, or causes or knowingly suffers to be damaged, any meter, service pipe, conduit, wire, rod or fitting belonging to the Township, or willfully impairs or knowingly suffers the same to be altered or impaired, so that the meter indicates less than the actual amount of the public utility that passes through it, is guilty of an offence and on conviction, is liable to a fine, to the use of the Township, and for the expenses of repairing or replacing the meter, service pipe, conduit, wire, rod, or fitting and double the value of the surplus public utility so consumed, all of which is recoverable under the Provincial Offences Act, R.S.O. 1990, C.P. 33, as amended. 3.9 Any Owner who desires a change in the location, arrangement or size of a Municipal Water Supply Service, shall apply, in writing, to the Director of Transportation and Environmental Services. If a request is granted by the Director of Transportation and Environmental Services, costs incurred by the Township shall be payable as a condition of the granting of the request and shall be collectable by the Township as a charge against the benefiting lands. Page 372 of 380 151) - A By -law to Enter into a Water Service Connection Agr... 3.10 Where any auxiliary water supply exists in any building connection to a Municipal Water System, approved backflow protection shall be installed. This requirement shall include the handling of processed waters, and waters originating from the Municipal Water system, which may have been, or may be subjected to, deterioration in sanitary quality. Backflow, protection devices shall be installed where internal cross connections exist. All property Owners with swimming pools, in ground or above ground, shall install a backflow prevention device on all outside water taps. 3.11 Any Owner desiring to have the Municipal Water Supply turned off or on for any reason whatsoever, shall apply, in writing, to the Director of Transportation and Environmental Services, who may direct that the water be turned on or off. 3.12 A Disconnection /Re- Connection Fee, as established by By -law, shall be charged by the Township for turning off or on the Municipal Water Supply, where such action is necessitated by: 3.12.1 — a written request by the Owner; or 3.12.2 — non - payment of a water bill; or 3.12.3 — failure to provide access to a meter 4. WATER USEAGE AND RESTRICTIONS 4.1 No Person shall willfully let off or discharge water so that the water runs waste or useless out of the Municipal Water System. 4.2 The Township reserves the right to turn off the Municipal Water Supply to any house, building or other place supplied with water from the Water Works, as deemed necessary by the Director of Transportation and Environmental Services, to stop and prevent waste. 4.3 Failure to comply with any requirements relative to the protection of a Municipal Water Supply shall be sufficient reason for immediate discontinuance of water service by the Township, until such time as it is determined that the requirements of the Township, Ontario Building Code Act, any order or approval by a Medical Officer of Health, Public Health Inspector, or Ministry of the Environment, have been met. 4.4 The Director of Transportation and Environmental Services, or other duly authorized employee, may take such measures, as it Is deemed necessary, to regulate or suspend any or all use of water distributed through a hose, or any other attachment, for street, lawn or garden watering, or for any fountain or object, or for any other similar purpose. The watering of lawns or gardens, or filling of swimming pools, are not deemed to be a domestic use under the terms of the By -law and may be prohibited, from time to time, by Resolution of Council, and the Director of Transportation and Environmental Services is hereby authorized to take all such action, as may be necessary, to immediately terminate the supply of water to any property served by the Municipal Water System in the event of a breach of such an order. 4.5 No person shall, from a Municipal Water System, water or sprinkle, or cause or permit the watering or sprinkling of any lawn, garden, tree, shrub or other outdoor plant, or fill swimming pools, in the Township of Oro- Medcnte through a hose or other attachment except between the hours of 7:00 p.m. — 11:00 p.m. subject to the following: Owners or tenants of properties with a municipal address with an even number are permitted to water lawns and gardens, or fill swimming pools within the designated times, on even - numbered days of the month; Owners or tenants of properties with a municipal address with an odd number are permitted to water lawns and gardens, or fill swimming pools within the designated times, on odd - numbered days of the month; Owners of newly seeded and /or sodded lawns, upon proof of installation and subject to the approval of the Director of Transportation and Environmental Services or his designate, may be permitted to water their lawn for fourteen (14) consecutive days regardless of the day designated under these water restrictions; Page 373 of 380 151) - A By -law to Enter into a Water Service Connection Agr... d) Owners of properties which have been sprayed for insects, upon proof of such spraying and subject to the approval of the Director of Transportation and Environmental Services or his designate, may be permitted to water their lawn for seven (7) consecutive days regardless of the day designated under these water restrictions. e) Owners of properties with mechanized automated irrigation systems may, subject to 4.5 a) and b), be exempt from watering between 7:00 p.m. and 11:00 p.m. and by written request to the Director of Transportation and Environmental Services be permitted to water between the hours of 12:01 a.m and 4:00 a.m. 5. METERS 5.1 The Township shall require meters for the purpose of measuring the supply of water to any building, subject to the following; 5.1.1 Meters shall be required for all new Residential, Commercial and Industrial buildings to be constructed on properties lying within a Municipal Water Area at the cost of the Owner. 5.1.2 Meters shall be required for all existing Residential, Commercial and Industrial buildings located within a Municipal Water Area. (i) When the Township determines that water meters shall be installed in existing buildings located within a Municipal Water Area, meters shall be installed by the Township and the cost, therefore, shall be charged to the applicable Municipal Water Area. 5.1.3 One (1) meter shall be required for each unit within any Residential, commercial and /or Industrial building. The Director of Transportation and Environmental Services may waive the requirement for separate meters where, in the opinion of the Director of Transportation and Environmental Services, the existing water service prevents the installation of multiple meters. The waiving of this requirement does not relieve the Owner from any minimum rate which may be assessed against each unit under this By -law. 5.2 Interior and exterior meters shall remain the property of the Township and shall not be boxed in such a manner as to prohibit them from being read, examined or removed. 5.3 Interior meters shall be located in a safe and convenient space, free from charge or rent, in a heated room suitable for this purpose, as close as possible to the entrance of the service pipe into the building. The inside meter shall be mounted in such a manner as to be fully braced to prevent movement. 5.4 Free access shall be afforded to such meters and their connections for Persons authorized by the Township whenever such access is required. 5.5 Where the Township has reason to believe that a meter is inoperable and is unable to gain access thereto for inspection and repair, the following steps will be taken; 1) Written notice will be left at the premises requesting access to the meter 2) A phone call will be made requesting access to the meter 3) A Registered letter will be sent requesting access to the meter Upon confirmation of receipt of the registered letter the property will be moved to an annual flat rate of $1200 /unit until such time as access is granted and the meter operable. Page 374 of 380 151) - A By -law to Enter into a Water Service Connection Agr... 5.6 The owner shall be responsible for the security of the meter, and other Township equipment, and shall pay the Township the value of such meter and equipment should any damage or loss occur which is, in the opinion of the Director of Transportation and Environmental Services, due to circumstances beyond normal wear and tear. 5.7 No Person other than an authorized employee or agent of the Township shall be permitted to remove, inspect or repair the meter or other equipment of the Township's Water Works. 5.8 No Person shall willfully alter a meter placed on any service pipe or connected therewith, within or outside any building or other place, so as to lessen or alter the amount of water registered. 6. FIRE HYDRANTS 6.1 No Person shall use hydrants connected to any Municipal Water System, other than; 6.1.1 employees or volunteer firefighters authorized by the Fire Chief; 6.1.2 employees authorized by the Director of Transportation and Environmental Services. 6.1.3 persons having written permission from the Township to use the hydrants, under the supervision of the Director of Transportation and Environmental Services. 6.2 No Person shall, without approval of the Director of Transportation and Environmental Services or Fire Chief, willfully open or close any hydrant. 6.3 No Person shall, obstruct the access to any hydrant; curb stop, chamber, pipe or hydrant or sample station. 7. OFFENCES AND PENALTIES 7.1 Every Person is guilty of an offence and upon conviction, shall be liable to the fines and penalties prescribed by the Provincial Offences Act; 7.1.1 who willfully hinders or interrupts, or causes or procures to be hindered or interrupted, the Township, its officers, contractors, agents, servants or workers in the exercise of any of the powers conferred under this By -law; or; 7.1.2 who contravenes or fails to comply with any provision of this By -law 7.2 The conviction of an offender upon the breach of any provisions of this by -law shall not operate as a bar to a prosecution against the same offender upon any continued or subsequent breach of any provision. Section 442 of the Municipal Act, 2001, S.O. 2001, c.25, as amended from time to time, shall further apply to any continued or repeated breach of this By -law. 7.3 If any court of competent jurisdiction finds that any of the provisions of this By- law are ultra vires the jurisdiction of council, or are invalid for any reason, such provision shall be deemed to be severable and shall not invalidate any of the other provisions of the By -law, which shall remain in full force and effect. 8. MISCELLANEOUS 8.1 If any provision of this By -law is inconsistent with the Municipal Act, or any other Act, the Provisions of the applicable Act shall prevail. 8.2 A word interpreted in the singular number has a corresponding meaning when used in the plural. Where a word references the masculine gender it shall also include female. 8.3 That this By -law may be cited as the "Water Regulation By -law ". Page 375 of 380 151) - A By -law to Enter into a Water Service Connection Agr... 9. REPEAL 9.1 That the Township of Oro- Medonte hereby repeals By -law No.'s 2003 -25 and 2004 -024. 10. ENACTMENT That this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST AND SECOND TIME THIS 29TH DAY OF JUNE, 2009. BY -LAW READ ATHIRD TIME AND FINALLY PASSED THIS 29TH DAY OF 2009. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE , H.S. Page 376 of 380 151) - A By -law to Enter into a Water Service Connection Agr... SCHEDULE `,P TO BY -LAW NO. 2010.093 WATER 1. Definitions For the purpose of this Schedule: 1.1 "Municipal Water Area" shall mean a subdivision within The Corporation of the Township of Oro - Medonte. 1.2 "Municipal Water Systems" shall include all water works established within the present Township of Ora - Medonte, and shall further include any present or future extensions to the water works under any Act or under an agreement between the Township or its predecessors, but shall not include any private water works which have not been acquired, established, maintained or operated by the Township or its predecessors. 1.3 "Owner" shall mean the assessed owner(s) as identified on the Assessment Roll for taxation purposes during the current year, as amended. 1.4 "Treasurer" shall mean the Treasurer of The Corporation of the Township of Oro - Medonte. 1.5 "Unit" shall mean an assessed or assessable unit within a residential, commercial or industrial building, and shall include an apartment located within a single family dwelling which is serviced by the Township Water System, as permitted under the applicable Zoning By -law. 1.6 "Vacant Lot" means any property not connected to a municipal water system to which water service is available. 1.7 "Water Works" means any works for the collection, production, treatment, storage, supply and distribution of water, or any part of such works, but does not include plumbing or other works to which the Ontario Building Code Act and its regulations apply. 2. Water Charges, Billing and Collection 2.1 As soon as the water connection installation is approved by the Township Inspector, he shall forthwith turn the water on for the owner. The owner will then be charged at the appropriate water rate, as per Schedule V. 2.2 At the end of each quarter, the duly authorized employee shall read, or cause to be read, all meters connected to the Municipal Water System to determine the amount of water used during the quarter. 2.3 The Treasurer shall calculate water charges to be assessed against each unit and vacant lot in a Municipal Water Area, in accordance with the quarterly charges and rates per cubic meter as set out in Schedule 'S. 2.4 The Treasurer shall, for each calendar quarter, issue bills to each unit or vacant lot based on the applicable water charge or rate. Water bills shall be due and payable not less than twenty -one (21) days from the date of mailing. 2.5 Water payments shall be payable to The Corporation of the Township of Oro - Medonte and may be paid during office hours in person or by mail at the Oro - Medonte Administration Office, 148 Line 7 South, Box 100, Oro, On LOL 2X0, or at most financial institutions. Water payments made at a financial institution shall be deemed to be paid on the date shown by the Teller's stamp on the bill stub. The Township shall not be responsible for any applicable service charge payable to the bank. Cheques only can be dropped at the drop boxes located at the Administration Office and Moonstone Fire Hall. Page 19 of 22 Page 377 of 380 151) - A By -law to Enter into a Water Service Connection Agr... SCHEDULE "J" TO 8Y -LAW NO. 2010 -093- WATER continued... 2.6 The Treasurer shall impose a five (5) percent late charge on all unpaid accounts on the day after the due date. 2.7 If an account remains unpaid, the Township may collect amounts payable pursuant to Section 398(2) of the Municipal Act 2001, c. 25, as amended. 3. Water Rates and Charges 3.1 Consumption Charge Each unit shall be assessed a consumption charge at the rate of $1.90 per cubic meter (m3). 3.2 Infrastructure Renewal Charge *see amended Each unit and vacant lot shall be assessed en infrastructure renewal charge By -Law No. of $50 per quarter ($200 annually). 2011 -064 33 Flat Rate - Non - Metered Units Owners on municipal water systems who do not allow access to their homes for the purpose of the installation or repair of water meters will, after three notices, be charged $300 per quarter ($1,200 annually). 3.4 Flat Rate (a) Horseshoe - Oro Plan 1587 $150 per quarter ($600 annually) (b) Horseshoe - Medonte Plan 1531 M -10, M -11 M -23 $150 per quarter ($600 annually) (c) Pine Ridge Ski Club $900 per quarter ($3,600 annually) 3.5 Other Charges (a) Connection Fee Inspection - $200 (b) Disconnection and Reconnection Charge - $50 each 3.6 Where no quarterly water meter reading can be obtained, the unit shall be automatically charged a consumption charge of $1 D0.00, per quarter, until the meter reading is obtained or the requirements under Section 3.3 have been completed by the municipality. 4. Water Meter Package 4.1 Includes meter, back flow preventer, angle meter valve, expansion tank, wire and MXU - $394.5D plus applicable taxes Page 20 of 22 Page 378 of 380 151) - A By -law to Enter into a Water Service Connection Agr... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -064 A By -law to Amend By -Law, 2010 -093, "A By -law of The Corporation of the Township of Oro - Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By -law) WHEREAS Part XII, Section 391(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, authorizes a municipality to impose fees or charges on persons, for services or activities provided or done by or on behalf of it; for costs payable by it for services or activities provided or done by or on behalf of any other municipality or local board; and for the use of its property including property under its control; AND WHEREAS Section 391(2) of the Municipal Act, 2001, S.O. 2001 c.25, as amended, provides that a fee or charge for capital costs related to services or activities may be imposed on persons not receiving an immediate benefit from the services or activities but who will receive a benefit at some later point in time; AND WHEREAS Section 11(3) of the Municipal Act 2001, S.O. 2001, c. 25, as amended, provides that a municipality may pass by -laws respecting matters relating to public utilities; AND WHEREAS The Corporation of the Township of Oro - Medonte operates and maintains municipal water systems; AND WHEREAS Council of the Township of Oro - Medonte did, on the 23rd day of June, 2010, enact By -law No. 2010 -093 to provide for the imposition of fees or charges; AND WHEREAS pursuant to Motion No. C1 1 0406 -1 5 Council has deemed it necessary to amend Schedule'J ", Water, of By -law No. 201 D -093. NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That "Schedule "J" to By -law No. 2010 -093 — Water" be amended by deleting and replacing Sections 3.1 and 3.2 with: "3.1 Consumption Charge Each unit shall be assessed a consumption charge at the rate of $1.90 per cubic meter ihil). Effective July 1, 2011, each unit shall be assessed a consumption charge at the rate of $2.02 per cubic meter (rn'). 3.2 Infrastructure Renewal Charge Effective January 1, 2011, each unit and vacant lot shall be assessed on infrastructure renewal charge of $51.50 per quarter ($206 annually). The Infrastructure Renewal Charge shall increase by $6.00 annually on January I" of each subsequent year, commencing January 1, 2012." 2. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 27TH DAY OF APRIL, 2011. THE COR�KMATlsly OF THE TOWNSHIP OF ORO- MEDONTE Page 379 of 380 18a) - Being a By -Law to Confirm the Proceedings of the Coun... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -124 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, August 17, 2011 WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS The Council of The Corporation of the Township of Oro - Medonte deems it expedient that the proceedings at this Special Council Meeting be confirmed and adopted by By -Law; NOW THEREFORE the Council of The Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, August 17, 2011, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. 3. That the Mayor and Clerk are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by -law shall come into force and take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 17TH DAY OF AUGUST, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 380 of 380