08 17 2011 Council Minutes�F
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Prosid Hrrirge, Exciting Future
Wednesday, August 17, 2011
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
Time: 9:07 a.m.
Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services; Jerry
Ball, Director of Transportation and Environmental Services; Donna
Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns,
Director of Recreation and Community Services; Hugh Murray; Deputy
Fire Chief; Tamara Obee, Manager Health & Safety, Human
Resources; Marie Brissette, Committee Coordinator; Samah Othman,
Executive Assistant / Corporate Communications Specialist; Glenn
White, Manager of Planning; Alan Wiebe, Planner; Chris Williams and
Jody Johnson, Aird & Berlis LLP, Knox Henry.
Also Present: Mark Lockwood, Dara Carpenter, Heather Mack, Ted Beaton, Ann
Truyens, Joan Ellis, Klaus Kuch, David Daminten, Steve Rehling,
Nancy McHardy, Barry Leigh, Bob Ripley, Lise Corbett, Sampson
Whitechurch, Jerry Noble, Burcu Arigsoy, Angela Rudy, Melanie
Moore, Dunc Zllis
1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
Page 1 of 41
Council Meeting Minutes — August 17, 2011.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C110817 -1
Moved by Crawford, Seconded by Lancaster
Be it resolved that the agenda for the Council meeting of Wednesday, August 17, 2011
be received and adopted as amended to:
Defer Items:
10i) Report No. DS2011 -27, Andria Leigh, Director of Development Services, re: John
Duddy, 3886 Line 11 North, Concession 11 East Part of Lot 4 (Medonte) [deferred
from July 13, 2011 meeting][to be deferred to September 7, 2011].
10j) Report No. 2011 -31, Andria Leigh, Director of Development Services, re: Site Plan
Agreement, 2010 - SPA -25 (2133005 Ontario Limited) 18 Small Crescent, Part of
Lot 16, Concession 14, Oro, Parts 6 & 7, 51- R19270; Being all of PIN 58548 -0082
LT, Roll # 4346- 010 - 005 - 201580 Township of Oro - Medonte, County of Simcoe
[deferred from July 13, 2011 meeting] [to be deferred to a future meeting].
Add Item:
4r) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land
(Line 11 North & 15/16 Sideroad — Part 3, Plan 51 R- 36354)
4s) Mayor H.S. Hughes, re: Litigation affecting the municipality (Growth Plan
Amendment 1).
And to withdraw Item:
11 a) Mayor H.S. Hughes, re: Council Feedback from Colleagues Form.
Carried.
Motion No. C110817 -2
Moved by Coutanche, Seconded by Meyer
Be it resolved that Rule 3.7 of Procedural By -law 2011 -011 be suspended in order to
allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
Councillor Lancaster declared a pecuniary interest on Item 14h) Andria Leigh, Director
of Development Services, re: Litigation affecting the municipality (Zoning Infraction) as
he is a property owner. Councillor Lancaster left the Chambers and did not participate
in the discussion and left the table during the vote.
Page 2 of 41
Council Meeting Minutes — August 17, 2011.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C110817 -3
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now go in Closed Session 9:10 a.m. to discuss
• acquisition /disposition of land;
• personal matter affecting an identifiable individual;
• litigation affecting the municipality;
• solicitor - client privilege.
Carried.
Page 3 of 41
Council Meeting Minutes — August 17, 2011.
b) Motion to Rise and Report.
Motion No. C110817 -4
Moved by Crawford, Seconded by Evans
Be it resolved that we do now Rise at 10:01 a.m. and Report on the Closed Session
Items
c) Robin Dunn, CAO, and Andria Leigh, Director of Development Services, re: Solicitor -
client privilege information (Tri -Party MOU Update).
d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Fire &
Emergency Services).
e) Robin Dunn, CAO, re: Litigation affecting the municipality (Landfill Site).
f) Robin Dunn, CAO, re: Acquisition /disposition of land (Fairway Court).
g) Donna Hewitt, Director of Corporate and Strategic Initiatives, and Shawn Binns,
Director of Recreation and Community Services, re: Acquisition /disposition of land
(Nurse Practitioner Clinic).
s) Mayor H.S. Hughes, Litigation affecting the municipality (Growth Plan Amendment
1).
and that Closed Session Items
h) Andria Leigh, Director of Development Services, re: Litigation affecting the
municipality (Zoning Infraction).
i) Jerry Ball, Director of Transportation and Environmental Services, re:
Acquisition /disposition of land (Old Barrie Road).
j) Jerry Ball, Director of Transportation and Environmental Services, re: Potential
litigation affecting the municipality (Driveway Repairs).
k) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Shanty Bay Boathouse).
1) Doug Irwin, Director of Corporate Services, re: Acquisition /disposition of lands
(Ingram Road Lands).
m) Doug Irwin, Director of Corporate Services, re: Acquisition /disposition of land
(Guthrie Lands).
n) Doug Irwin, Director of Corporate Services, re: Acquisition /disposition of land (Line 4
Water Supply).
o) Doug Irwin, Director of Corporate Services, re: Acquisition /disposition of land
(Unopened Section of Bay Street).
q) Doug Irwin, Director of Corporate Services /Clerk, re: Solicitor - client privilege
(Lakeshore Promenade Encroachments).
r) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Line 11 North & 15/16 Sideroad - Part 3, Plan 51 R- 36354).
be brought forward to Item 17 Closed Session Items (Unfinished Items).
Carried.
Page 4 of 41
Council Meeting Minutes — August 17, 2011.
c) Robin Dunn, CAO, and Andria Leigh, Director of Development Services, re: Solicitor -
client privilege (Tri -Party MOU Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services;
Knox Henry.
Motion No. C110817 -5
Moved by Meyer, Seconded by Coutanche
Be it resolved that the confidential memorandum dated August 17, 2011, and presented
by Robin Dunn, CAO, and Andria Leigh, Director of Development Services, re: Solicitor -
client privilege (Tri -Party MOU Update) be received.
Carried.
d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Fire &
Emergency Services).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Tamara Obee, Manager, Health & Safety, Human
Resources; Hugh Murray, Deputy Fire Chief.
Motion No. C110817 -6
Moved by Meyer, Seconded by Coutanche
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO,
re: Personal matters about an identifiable individual (Fire & Emergency Services) be
received.
Carried.
Page 5 of 41
Council Meeting Minutes — August 17, 2011.
e) Robin Dunn, CAO, re: Litigation affecting the municipality (Landfill Site).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Paul Gravelle, Director of
Finance/Treasurer /Deputy CAO; Andria Leigh, Director of Development Services;
Shawn Binns, Director of Recreation and Community Services; Donna Hewitt, Director
of Corporate and Strategic Initiatives.
Motion No. C110817 -7
Moved by Crawford, Seconded by Lancaster
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO,
re: Litigation affecting the municipality (Landfill Site) be received; And that staff proceed
as directed.
Carried.
f) Robin Dunn, CAO, re: Acquisition /disposition of land (Fairway Court) [from July 13, 2011
meeting].
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services;
Shawn Binns, Director of Recreation and Community Services; Donna Hewitt, Director
of Corporate and Strategic Initiatives.
Motion No. C110817 -8
Moved by Lancaster, Seconded by Crawford
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO,
re: Acquisition /disposition of land (Fairway Court) be received; And that staff continue to
manage the Township property.
Carried.
Page 6of41
Council Meeting Minutes — August 17, 2011.
g) Donna Hewitt, Director of Corporate and Strategic Initiatives, and Shawn Binns, Director
of Recreation and Community Services, re: Acquisition /disposition of land (Nurse
Practitioner Clinic).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services;
Shawn Binns, Director of Recreation and Community Services; Donna Hewitt, Director
of Corporate and Strategic Initiatives.
Motion No. C110817 -9
Moved by Coutanche, Seconded by Meyer
Be it resolved that Confidential Memorandum dated August 17, 2011 from Donna
Hewitt, Director of Corporate and Strategic Initiatives, and Shawn Binns, Director of
Recreation and Community Services, re: Acquisition /disposition of land (Nurse
Practitioner Clinic) be received.
Carried.
h) Andria Leigh, Director of Development Services, re: Litigation affecting the municipality
(Zoning Infraction).
Councillor Lancaster declared a pecuniary interest on Item 14h) Andria Leigh, Director
of Development Services, re: Litigation affecting the municipality (Zoning Infraction) as
he is a property owner. Councillor Lancaster left the Chambers, did not participate in
the discussion and left the table during the vote.
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services;
Jerry Ball, Director of Transportation and Environmental Services; Donna Hewitt,
Director of Corporate and Strategic Initiatives; Tamara Obee, Manager, Health & Safety,
Human Resources; Chris Williams, Jody Johnson, Aird & Berlis LLP.
Motion No. C110817 -10
Moved by Crawford, Seconded by Evans
Be it resolved that Confidential Memorandum dated August 17, 2011 from Andria Leigh,
Director of Development Services, re: Litigation affecting the municipality (Zoning
Infraction) be received.
Carried.
Page 7 of 41
Council Meeting Minutes — August 17, 2011.
i) Jerry Ball, Director of Transportation and Environmental Services, re:
Acquisition /disposition of land (Old Barrie Road).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Tamara Obee, Manager, Health & Safety, Human Resources.
Motion No. C110817-11
Moved by Meyer, Seconded by Hough
Be it resolved that the confidential verbal information presented by Jerry Ball, Director of
Transportation and Environmental Services, re: Acquisition /disposition of land (Old
Barrie Road) be received; And That the Director of Transportation and Environmental
Services investigate further and report back.
Carried.
j) Jerry Ball, Director of Transportation and Environmental Services, re: Litigation affecting
the municipality (Driveway Repairs).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Tamara Obee, Manager, Health & Safety, Human Resources.
Motion No. C110817 -12
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Confidential Report No. TES2011 -10, Jerry Ball, Director of Transportation and
Environmental Services, re: Litigation affecting the municipality (Driveway Repairs)
be received and adopted.
2. That the Township pay 50% of Option 3 as identified in Confidential Report No.
TES2011 -10.
3. That the funds expensed for Option 3 be considered an overrun to the 2011 Budget.
4. And That the property owners be notified of Council's decision under the Director of
Transportation and Environmental Services' signature.
Carried.
Page 8 of 41
Council Meeting Minutes — August 17, 2011.
k) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Shanty Bay Boathouse).
The following staff was present: Doug Irwin, Director of Corporate Services /Clerk.
Motion No. C110817 -13
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Confidential Report No. CS2011 -018, Doug Irwin, Director of Corporate
Services /Clerk re: Acquisition /disposition of land (Shanty Bay Boathouse) be
received and adopted.
2. That Council supports the amended Encroachment and License Agreement.
3. And That the Director of Corporate Services /Clerk advise the applicant of Council's
decision, and bring forward the finalized Encroachment and License Agreement to a
future meeting for Council's consideration.
Carried.
1) Doug Irwin, Director of Corporate Services, re: Acquisition /disposition of lands (Ingram
Road Lands).
The following staff was present: Doug Irwin, Director of Corporate Services /Clerk.
Motion No. C110817 -14
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Confidential Report No. CS 2011 -021, Doug Irwin, Director of Corporate
Services /Clerk, re: Acquisition /disposition of lands (Ingram Road Lands) be received
and adopted.
2. That the lands described as Parts 1, 2, 3, 7, 8, 9, 12 and 13, Plan 51 R -37934 be
declared surplus to the needs of the municipality.
3. That Council waives the requirement for an appraisal of these lands.
4. That the lands be placed on the open market and that Mr. Paul Miller, Royal LePage
— First Contact Realty be the listing agent.
5. And that staff report back to Council with respect to the recommended listing price
from the listing agent.
Carried.
Page 9 of 41
Council Meeting Minutes — August 17, 2011.
m) Doug Irwin, Director of Corporate Services, re: Acquisition /disposition of land (Guthrie
Lands).
The following staff was present: Doug Irwin, Director of Corporate Services /Clerk.
Motion No. C110817 -15
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Confidential Report No. CS 2011 -022, Doug Irwin, Director of Corporate
Services /Clerk, re: Acquisition /disposition of land (Guthrie Lands) be received and
adopted.
2. That the lands described as Part of Lot 20, Concession 5 (Oro), more particularly
described as Part 6, Plan 51 R- 37993, being Part of PIN 58545 -0155 (LT), Township
of Oro - Medonte, County of Simcoe, be declared surplus to the needs of the
municipality.
3. And that the Clerk bring forward the appropriate by -law for a land exchange for
Council's consideration.
Carried.
n) Doug Irwin, Director of Corporate Services, re: Acquisition /disposition of land (Line 4
Water Supply).
The following staff was present: Doug Irwin, Director of Corporate Services /Clerk.
Motion No. C110817 -16
Moved by Evans, Seconded by Crawford
Be it resolved that Confidential Report No. CS 2011 -023, Doug Irwin, Director of
Corporate Services /Clerk, re: Acquisition /disposition of land (Line 4 Water Supply) be
received for information only.
Carried.
Page 10 of 41
Council Meeting Minutes — August 17, 2011.
o) Doug Irwin, Director of Corporate Services, re: Acquisition /disposition of land (Unopened
Section of Bay Street).
The following staff was present: Doug Irwin, Director of Corporate Services /Clerk.
Motion No. C110817 -17
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Confidential Report No. CS2011 -024, Doug Irwin, Director of Corporate
Services /Clerk, re: Acquisition /disposition of land (Unopened Section of Bay Street) be
received and adopted.
2. That part of the unopened road allowance from Bay Street to Ridge Road identified
as Part of Lot 2, Range 2 (Oro), more particularly described as Parts 3, 4, and 7, Plan
51 R- 37583, and Part 2, Plan 51 R- 37762, Township of Oro - Medonte, County of Simcoe
be declared surplus to the needs of the municipality.
3. That the Township undertake, at its cost, a zoning amendment application for the
lands identified as Part of Lot 2, Range 2 (Oro), more particularly described as Parts 3,
4, and 7, Plan 51 R- 37583, and Part 2, Plan 51 R- 37762, Township of Oro - Medonte,
County of Simcoe, to rezone the lands to an Open Space (OS) zone.
4. And That staff proceed accordingly and the Clerk bring forward the appropriate by-
laws for Council's consideration.
Carried.
p) Robin Dunn, CAO, Chris Williams and Jody Johnson, Aird & Berlis LLP, re: Solicitor -
client privilege (Legal Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services;
Jerry Ball, Director of Transportation and Environmental Services; Tamara Obee,
Manager Health & Safety, Human Resources; Chris Williams, Jody Johnson, Aird &
Berlis LLP.
Motion No. C1 1 081 7 -1 8
Moved by Crawford, Seconded by Evans
Be it resolved that the confidential correspondence dated August 16, 2011 and
presented by Robin Dunn, CAO, Chris Williams and Jody Johnson, Aird & Berlis LLP,
re: Solicitor - client privilege (Legal Update) be received.
Carried.
Page 1`1 of 41
Council Meeting Minutes — August 17, 2011.
Memorandum correspondence was distributed to Council and staff in Open Session.
Motion No. C1 1 081 7 -1 9
Moved by Coutanche, Seconded by Meyer
Be it resolved that the memorandum dated August 17, 2011, Donna Hewitt, Director of
Corporate and Strategic Initiatives, re: Review of Outsourced Legal Services be
received.
Carried.
q) Doug Irwin, Director of Corporate Services /Clerk, re: Solicitor - client privilege (Lakeshore
Promenade Encroachments).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services;
Jerry Ball, Director of Transportation and Environmental Services; Chris Williams, Jody
Johnson, Aird & Berlis LLP.
Motion No. C110817 -20
Moved by Meyer, Seconded by Coutanche
Be it resolved that the confidential verbal information presented by Doug Irwin, Director
of Corporate Services /Clerk, Chris Williams and Jody Johnson, Aird & Berlis LLP, re:
Solicitor - client privilege (Lakeshore Promenade Encroachments) be received; And That
staff and the Township's Solicitors proceed as directed by Council.
Carried.
r) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land (Line
11 North & 15/16 Sideroad - Part 3, Plan 51 R- 36354).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk.
Motion No. C1 1 081 7 -21
Moved by Evans, Seconded by Crawford
Be it resolved that the confidential correspondence dated August 15, 2011, 2011 and
presented by Doug Irwin, Director of Corporate Services /Clerk, re:
Acquisition /disposition of land (Line 11 North & 15/16 Sideroad - Part 3, Plan 51 R-
36354) be received; And That staff proceed accordingly.
Carried.
Page 12 of 41
Council Meeting Minutes — August 17, 2011.
s) Mayor H.S. Hughes, re: Litigation affecting municipality (Growth Plan Amendment 1).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Paul Gravelle, Director of
Finance/Treasurer /Deputy CAO; Andria Leigh, Director of Development Services;
Shawn Binns, Director of Recreation and Community Services; Donna Hewitt, Director
of Corporate and Strategic Initiatives.
Motion No. C1 1 081 7 -22
Moved by Evans, Seconded by Crawford
Be it resolved that the confidential correspondence dated August 16, 2011, and
presented by Mayor H.S. Hughes, and Andria Leigh, Director of Development Services,
re: Litigation affecting the municipality (Growth Plan Amendment 1) be received.
Carried.
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on July 13, 2011.
Motion No. C110817 -23
Moved by Crawford, Seconded by Evans
Be it resolved that the draft minutes of the Council meeting held on Wednesday, July
13, 2011, be adopted as printed and circulated.
Carried.
b) Minutes of Committee of Adjustment meeting held on July 21, 2011.
Motion No. C1 1 081 7 -24
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of the Committee of Adjustment meeting held on
Thursday, July 21, 2011, be received.
Carried.
Page 13 of 41
Council Meeting Minutes — August 17, 2011.
c) Minutes of Recreation Technical Support Group meeting held on July 28, 2011.
Motion No. C110817 -25
Moved by Evans, Seconded by Crawford
Be it resolved that the draft minutes of the Recreation Technical Support Group meeting
held on Thursday, July 28, 2011, be received.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
a) Correspondence dated March 22, 2011 from R.G. (Rob) Nicholson, re: Letter of
Appreciation.
Motion No. C110817 -26
Moved by Meyer, Seconded by Coutanche
Be it resolved that the correspondence dated March 22, 2011 and received July 21,
2011 from R.G. (Rob) Nicholson, re: Letter of Appreciation be received.
Carried.
b) Correspondence dated July 26, 2011 from Joan M. Goldsmith, re: Letter of Appreciation.
Motion No. C110817 -27
Moved by Crawford, Seconded by Lancaster
Be it resolved that the correspondence dated July 26, 2011 from Joan M. Goldsmith, re:
Letter of Appreciation be received; And That the Transportation Staff be recognized
under the Mayor's signature.
Carried.
c) Correspondence dated July, 2011 from The Hutchins re: Letter of Appreciation to Station
2 Firefighters (Hawkestone).
Motion No. C1 1 081 7 -28
Moved by Coutanche, Seconded by Meyer
Be it resolved that the correspondence dated July, 2011 from The Hutchins, re: Letter of
Appreciation to Station 2 Firefighters (Hawkestone) be received; And That the Oro -
Medonte Station 2 Firefighters (Hawkestone) be recognized for their service under the
Mayor's signature.
Carried.
Page 14 of 41
Council Meeting Minutes — August 17, 2011.
d) Correspondence from Glenn Currie, Currie's Heavy Towing, re: Letter of Appreciation to
Station 6 Firefighters (Moonstone).
Motion No. C1 1 081 7 -29
Moved by Lancaster, Seconded by Crawford
Be it resolved that the correspondence from Glenn Currie, Currie's Heavy Towing, re:
Letter of Appreciation to Station 6 Firefighters (Moonstone) be received; And That the
Oro - Medonte Station 6 Firefighters (Moonstone) be recognized for their service under
the Mayor's signature.
Carried.
e) Correspondence dated August 11, 2011 from Ken Ewens, re: Letter of Appreciation to
Station 4 Firefighters (Rugby).
Motion No. C1 1 081 7 -30
Moved by Coutanche, Seconded by Meyer
Be it resolved that the correspondence dated August 11, 2011 from Ken Ewens, re:
Letter of Appreciation to Station 4 Firefighters (Rugby) be received; And That the Oro -
Medonte Station 4 Firefighters (Rugby) be recognized for their service under the
Mayor's signature.
Carried.
Page 15 of 41
Council Meeting Minutes — August 17, 2011.
8. PUBLIC MEETINGS:
a) Proposed Amendment to the Zoning By -law, Application 2011- ZBA -12, Plan 51R-37934,
Parts 1, 2, 3, 7, 8, 9, 12, and 13, located on the north and south sides of Ingram Road in
between Line 3 North and Line 4 North in the Township of Oro - Medonte (Township of
Oro - Medonte).
Deputy Mayor Hough called the meeting to order at 11:30 a.m. and explained the public
meeting has been called under the authority of the Planning Act, Section 34, R.S.O.
1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the
Zoning By -law 97 -95, Application 2011- ZBA -12 (Township of Oro - Medonte), Plan 51 R-
37934, Parts 1, 2, 3, 7, 8, 9, 12, and 13, located on the north and south sides of Ingram
Road in between Line 3 North and Line 4 North in the Township of Oro - Medonte
(Township of Oro - Medonte).
Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the
specified site on July 28, 2011 and signs posted on the subject property on the same
day.
The following correspondence was received at the meeting: None.
Alan Wiebe, Planner, explained the purpose and effect of the proposed Amendment. A
Power Point presentation was presented.
The following public persons offered verbal comments with respect to the proposed
Amendments: None.
Deputy Mayor Hough advised that written submissions will be received at the Township
office until August 29, 2011 and that no additional deputations to Council will be
permitted with respect to the proposed amendment.
A digital recording of the meeting is available for review at the Township Administration
Centre, 148 Line 7 South.
There being no further comments or questions, the meeting adjourned at 11:40 a.m.
Page 16 of 41
Council Meeting Minutes — August 17, 2011.
9. DEPUTATIONS:
a) Andrea Walli, re: Dog Kennel Application.
Motion No. C110817 -31
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That the verbal information presented by Andrea Walli, re: Dog Kennel Application
be received.
2. That the applicant proceed with the appropriate Zoning By -law Amendment
Application upon completion of the transfer of property.
3. That the Township waive the refundable portion of $1,200.00 for the Zoning By -law
Amendment Application fee as per By -law No. 2010 -093, Fees and Charges By -law.
4. That upon the rezoning of the property, the appropriate Kennel License be issued
pursuant to the Township's Animal Control By -law.
5. And that the applicant be advised of Council's decision under the Director of
Corporate Services /Clerk's signature.
Defeated.
Motion No. C110817 -32
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That the verbal information presented by Andrea Walli, re: Dog Kennel Application
be received.
2. That the maximum number of dogs stipulated in the Animal Control By -law be
waived for a period of 6 (six) months, to a maximum of 10 dogs, being Miniature
Schnauzers, while a review of the Animal Control By -law is undertaken.
3. At the conclusion of the review, the applicant will be required to adhere to the
applicable Zoning By -law revisions and Kennel Licensing stipulations.
Carried.
Page 17 of 41
Council Meeting Minutes — August 17, 2011.
b) Heather Mack and Dara Carpenter, Intact Insurance, on behalf of The Insurance Bureau
of Canada, re: By -Law No. 2011 -093, "Towing By- Law ".
Motion No. C1 1 081 7 -33
Moved by Coutanche, Seconded by Meyer
Be it resolved that the verbal information presented by Heather Mack and Dara
Carpenter, Intact Insurance, on behalf of The Insurance Bureau of Canada, re: By -Law
No. 2011 -093, "Towing By -Law" be received and referred for consideration.
Carried.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Robin Dunn, CAO and Bob Ripley, Deputy CAO /CFO, City of Orillia, re: Possible
Expression of Interest - Union Public Library.
Motion No. C1 1 081 7 -34
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That the correspondence dated June 14 and 28, 2011 and presented by Robin
Dunn, CAO and Bob Ripley, Deputy CAO /CFO, City of Orillia, re: Possible
Expression of Interest - Union Public Library be received.
2. That the Township of Oro - Medonte is unable to support the establishment of a Union
Public Library.
3. And That the City of Orillia be advised of Council's decision under the CAD's
signature.
Carried.
b) Robin Dunn, CAO, re: Project Status Update - Lake Simcoe Regional Airport.
Motion No. C1 1 081 7 -35
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the verbal information presented by Robin Dunn, CAO, and Hany Kirolos,
Director of Strategy & Economic Development, City of Barrie, re: Project Status
Update - Lake Simcoe Regional Airport be received.
2. That the Lake Simcoe Regional Airport Board provide a formal presentation to
Council in the fall of 2011.
3. And that the Lake Simcoe Regional Airport Board be advised of Council's decision
under the CAD's signature.
Carried.
Page 18 of 41
Council Meeting Minutes — August 17, 2011.
c) Report No. F12011 -18, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re:
Audit Services.
Motion No. C110817 -36
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That Report F12011 -18, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO,
re: Audit Services be received and adopted.
2. That Gaviller & Company be appointed the municipality's auditors for the fiscal years
2011, 2012, 2013 and 2014.
3. And that the Clerk bring forward the appropriate by -law for Council's consideration.
Carried.
d) Report No. F12011 -19, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re:
Statement of Accounts — July 31, 2011.
Motion No. C1 1 081 7 -37
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. F12011 -19 be received.
2. The accounts for the month of July 2011 totalling $ 1,697,486.37 are received.
Carried.
e) Report No. CS12011 -04, Donna Hewitt, Director of Corporate and Strategic Initiatives, re:
Ontario's Lake Country (OLC).
Motion No. C1 1 081 7 -38
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That Report No. CSI 2011 -04, Donna Hewitt, Director of Corporate and Strategic
Initiatives, re: Ontario's Lake Country (OLC) be received and adopted.
2. That staff be authorized to release the Township of Oro - Medonte's contribution of
$15,000 to Ontario's Lake Country as approved in the 2011 Budget.
3. And That John Hammill, President, Ontario's Lake Country be notified of Council's
decision under the Director of Corporate and Strategic Initiatives' signature.
Carried.
Page 19 of 41
Council Meeting Minutes — August 17, 2011.
f) Donna Hewitt, Director of Corporate and Strategic Initiatives, correspondence dated
August 2, 2011 from Karen Wallace, Ministry of Municipal Affairs and Housing, re:
Enabling Accessibility Fund (Federal).
Motion No. C110817 -39
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the information presented by Donna Hewitt, Director of Corporate and Strategic
Initiatives, correspondence dated August 2, 2011 from Karen Wallace, Ministry of
Municipal Affairs and Housing, re: Enabling Accessibility Fund (Federal) be received.
2. That staff prepare a submission to upgrade to an accessible playground at Bayview
Memorial Park.
3. And that the Township's Accessibility Plan be updated with priority initiatives for
2012.
Carried.
Page 20 of 41
Council Meeting Minutes — August 17, 2011.
Motion No. C110817 -40
Moved by Coutanche, Seconded by Meyer
Be it resolved that the Council meeting of August 17, 2011 be recessed at 3:45 p.m.
and reconvened at 7:30 a.m. on August 18, 2011 to consider the following Items:
10g) Report No. CS2011 -19, Doug Irwin, Director of Corporate Services, re: Livestock
Damage Program — Significant Changes Effective July 1, 2011 [refer to Items
15h), i), j)].
10h) Report No. CS2011 -20, Doug Irwin, Director of Corporate Services /Clerk, re:
Request to Delegate Authority to Clerk to Grant Temporary Parking Exemptions
in No Parking Zones.
10q) Report No. TES2011 -09, Jerry Ball, Director of Transportation and Environmental
Services, re: Water Service Connection Agreement for Lot 3 (8 Algonquin Trail) -
Jeffrey and Erin Jackson [refer to Item 151)].
10r) Memorandum dated August 3, 2011 from Jerry Ball, Director of Transportation
and Environmental Services, re: New Lot at the African Church.
10s) Report No. RC2011 -14, Shawn Binns, Director of Recreation and Community
Services, re: Unity United Church Subsidy Request.
10t) Report No. RC2011 -15, Shawn Binns, Director of Recreation and Community
Services, re: Administration Office Landscaping.
10u) Report No. RC2011 -16, Shawn Binns, Director of Recreation and Community
Services, re: Recreation Program Update.
10v) Report No. RC2011 -17, Shawn Binns, Director of Recreation and Community
Services, re: Administration Office HVAC Retrofit.
10w) Memorandum correspondence dated August 17, 2011 from Shawn Binns,
Director of Recreation and Community Services, re: 50 Fairway Court.
10x) Hugh Murray, Deputy Fire Chief, re: Fire & Emergency Services Operations
Update.
11 b) Councillor Lancaster, re: Request for Road Closure - Shanty Bay Festival -
September 10, 2011.
11 c) Mayor H.S. Hughes, re: correspondence dated August 7, 2011 from Bob Lowe,
re: Driveway Concerns.
12a) Announcements of Interest to the Public - None.
12b) Barrie Public Library, Minutes of Meeting held on May 24, 2011.
12c) Nottawasaga Valley Conservation Authority, Minutes of Meeting held on June 17,
2011 and Highlights of July 22, 2011.
12d) Lake Simcoe Region Conservation Authority, Minutes of Meeting held on June
24, 2011 and Highlights of July 22, 2011.
12e) Correspondence dated June 29, 2011 from Kathy Crowhurst, Lupus Foundation
of Ontario, re: Proclamation Request, October as Lupus Awareness Month.
12f) Correspondence dated June 21, 2011 from Twyla Nicholson, Clerk, Town of
Wasaga Beach, re: Resolution - Declaration of Voting Day as Professional
Activity Day.
12g) Correspondence dated July 15, 2011 from Brenda Clark, Clerk, County of
Simcoe, re: Green Energy Act.
Page 21 of 41
Council Meeting Minutes — August 17, 2011.
12h) Correspondence dated July 21, 2011 from Tony Katarynych, Chair, Orillia & Area
Physician Recruitment & Retention Committee re: Financial, Activity and
Recruitment Overview Report.
12i) Correspondence dated July 22, 2011 from Mike Williams, Crime Stoppers, re:
Update on Crime Stoppers Activities.
12j) Correspondence dated July 25, 2011 from Wayne Wilson, CEO /Secretary-
Treasurer and Brian Smith, Water Resource Engineer, Nottawasaga Valley
Conservation Authority re: NVCA Water Response Team.
12k) Correspondence dated August 5, 2011 from John Coleman, Chief Federal
Negotiator, Indian and Norther Affairs, re: Proposed Settlement Agreement for
the Coldwater Narrows Specific Claim.
13a) Correspondence dated July 20, 2011 from Sue Bragg, Gaviller & Company LLP
re: 2010 Year End Audit.
13b) Correspondence dated July 21, 2011 from Brenda Clark, Clerk, County of
Simcoe re: County Waste Diversion Program be received.
13c) Correspondence dated August 2, 2011 from Lisa Groves, Burl's Creek Family
Event Park, re: Barrie Automotive Flea Market, September 8 -11, 2011, Request
to Designate Event as "Municipally Significant ".
13d) Correspondence received August 8, 2011 from Residents of Mill Pond Side
Road, re: Petition for Speed Reduction - Mill Pond Side Road.
13e) Correspondence received July 28, 2011 from Jerry Noble, Steve's Towing, re:
Collision Tow Rates.
13f) Correspondence dated August 10, 2011 from Wayne (Sampson) Whitechurch,
Whitechurch Towing, re: Collision Tow Rates.
15a) By -Law No. 2011 -126: A By -law to Repeal By -law No. 2011 -120, A By -law to
Appoint a Chief Municipal Law Enforcement Officer And By -law No. 2011 -121, A
By -law to Amend By -law No. 2011 -063, Being a By -law to Appoint Municipal Law
Enforcement Officers /Provincial Offences Officers.
15b) By -Law No. 2011 -127: A By -law to Amend Schedule "A" of By -law No. 2004 -119,
A By -law to Prohibit the Use of Motorized Vehicles on Highways within the
Township of Oro - Medonte.
15c) By -Law No. 2011 -128: A By -Law to Amend By -Law No. 2011 -092, "A By -law to
authorize certain capital works of The Corporation of the Township of Oro -
Medonte (The Municipality); to authorize the submission of an application to the
Ontario Infrastructure Projects Corporation (OIPC) for financing such capital
works; to authorize temporary borrowing from OIPC to meet expenditures in
connection with such works; and to authorize long term borrowing from OIPC for
such works through the issue of debentures ".
15d) By -Law No. 2011 -129: A By -law to Authorize the Execution of a Lease
Agreement Between The Corporation of the Township of Oro - Medonte and the
Huronia Nurse Practitioner — Led Clinic From September 1, 2011 to August 31,
2014.
15e) By -Law No. 2011 -130: A By -law to Appoint a Chief Municipal Law Enforcement
Officer.
15f) By -Law No. 2011 -131: A By -law to Amend By -law No. 2011 -063, Being a By -law
to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers.
Page 22 of 41
Council Meeting Minutes — August 17, 2011.
15g) By -Law No. 2011 -132: A By -law to Appoint Municipal Weed Inspectors And to
Repeal By -law No. 2011 -036.
15h) By -Law No. 2011 -133: A By -law to Appoint Valuers and to Repeal By -Law No.
2010 -079.
15i) By -Law No. 2011 -134: A By -law to Repeal By -Law No. 99 -131, "Being a By -Law
to Establish User Fees for Livestock Claims in the Township of Oro - Medonte ";
By -Law No. 2002 -073, "Being a By -Law to Amend By -Law No. 99 -131, Being a
By -Law to Establish User Fees for Livestock Claims in the Township of Oro -
Medonte"; and By -Law No. 2005 -047, "Being a By -Law to Amend By -law No.
1999 -131, A By -law to Establish User Fees for Livestock Claims in the Township
of Oro - Medonte ".
15j) By -Law No. 2011 -135: A By -Law to Amend By -Law, 2010 -093, "A By -law of The
Corporation of the Township of Oro - Medonte to Provide for the Imposition of
Fees or Charges" (Fees and Charges By -law).
15k) By -Law No. 2011 -136: Being a By -law to amend By -law 97 -95 to add "Medical
Clinic" as an additional use in Table A2 — Commercial Zones in the "General
Commercial' Zone.
151) By -Law No. 2011 -137: A By -law to Enter into a Water Service Connection
Agreement between The Corporation of the Township of Oro - Medonte and
Jeffrey Jackson and Erin Jackson Being all of PIN 74057 -0569 (Lt) Roll # 4346-
010- 003 - 14800 -0000 (Lot 3) 8 Algonquin Trail.
18) By -law No. 2011 -124: Being a By -Law to Confirm the Proceedings of the
Council Meeting Held on Wednesday, August 17, 2011; and
19) Adjournment.
Carried.
Council reconvened at 7:30 a.m. on Thursday, August 18, 2011.
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Shawn Binns, Director of Recreation and
Community Services; Marie Brissette, Committee Coordinator.
Also Present: None.
Page 23 of 41
Council Meeting Minutes — August 17, 2011.
g) Report No. CS2011 -19, Doug Irwin, Director of Corporate Services, re: Livestock
Damage Program — Significant Changes Effective July 1, 2011 [refer to Items 15h), i), j)].
Motion No. C110817 -41
Moved by Crawford, Seconded by Evans
Be it resolved that Report No. CS 2011 -19, Doug Irwin, Director of Corporate
Services /Clerk, re: Livestock Damage Program — Significant Changes Effective July 1,
2011 be received for information only.
Carried.
h) Report No. CS2011 -20, Doug Irwin, Director of Corporate Services /Clerk, re: Request to
Delegate Authority to Clerk to Grant Temporary Parking Exemptions in No Parking
Zones.
Motion No. C110817 -42
Moved by Coutanche, Seconded by Meyer
Be it resolved:
1. That Report No. CS 2011 -020 be received and adopted.
2. That the Clerk, or designate, be delegated the authority to grant temporary parking
in "No Parking" Zones on highways under the jurisdiction of the Township of Oro -
Medonte for events not exceeding 24 hours in duration in the event the matter must
be addressed before the next regularly scheduled Council meeting.
3. That the appropriate by -law be brought forward for Council's consideration.
4. That Council continues to consider requests for temporary parking on Township
properties on an individual basis, and that any such requests be subject to
indemnification provisions and a liability insurance provision, if the request is
approved by Council
5. And Further That the Director of Corporate Services /Clerk notify the applicant of
Council's decision with respect to the additional requirements for the use of the
Township property for temporary parking.
Carried.
Page 24 of 41
Council Meeting Minutes — August 17, 2011.
i) Report No. DS2011 -27, Andria Leigh, Director of Development Services, re: John Duddy,
3886 Line 11 North, Concession 11 East Part of Lot 4 (Medonte) [deferred from July 13,
2011 meeting].
This item was deferred to the September 7, 2011 Council meeting.
j) Report No. 2011 -31, Andria Leigh, Director of Development Services, re: Site Plan
Agreement, 2010 - SPA -25 (2133005 Ontario Limited) 18 Small Crescent, Part of Lot 16,
Concession 14, Oro, Parts 6 & 7, 51- R19270; Being all of PIN 58548 -0082 LT, Roll # 4346-
010- 005 - 201580 Township of Oro - Medonte, County of Simcoe [deferred from July 13, 2011
meeting].
This item was deferred to a future Council meeting.
k) Report No. DS2011 -33, Andria Leigh, Director of Development Services, re: Request for
Extension of Draft Plan Approval Whispering Creek Estates Subdivision 2006 - SUB -02.
Motion No. C1 1 081 7 -43
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That Report No. DS 2011 -033, Andria Leigh, Director of Development Services, re:
Request for Extension of Draft Plan Approval Whispering Creek Estates Subdivision
2006 - SUB -02 be received and adopted.
2. That Council approve the extension to Draft Plan Approval for 1802281 Ontario
Limited (Whispering Creek Estates) 2006 - SUB -02 for a period of one year.
3. And That the applicant be advised of Council's decision under the Director of
Development Services' signature.
Carried.
1) Report No. DS2011 -34, Andria Leigh, Director of Development Services, re: General Zoning
By -law Amendment — Medical Clinics in General Commercial (GC) Zone [refer to Item 15k)].
Motion No. C1 1 081 7 -44
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. DS2011 -034, Andria Leigh, Director of Development Services, re:
General Zoning By -law Amendment — Medical Clinics in General Commercial (GC) Zone
be received and adopted.
2. That Zoning By -law Amendment Application 2011- ZBA -04 for the Township of Oro -
Medonte, be approved.
3. And That the Clerk bring forward the appropriate By -law for Council's consideration.
Carried.
Page 25 of 41
Council Meeting Minutes — August 17, 2011.
m) Memorandum correspondence dated August 17, 2011 from Andria Leigh, Director of
Development Services, re: Request for Waiving of Site Plan Security Deposit - 2034
Ridge Road West.
Motion No. C110817 -45
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That the Memorandum dated August 17, 2011 from Andria Leigh, Director of
Development Services, re: Request for Waiving of Site Plan Security Deposit - 2034
Ridge Road West be received.
2. And That Mr. Pfrimmer be advised to submit the securities in the amount of
$1,000.00, associated with his site plan agreement, under the Director of
Development Services' signature.
Carried.
n) Memorandum dated August 17, 2011 from Andria Leigh, Director of Development
Services, re: Status Update — Growth Plan Amendment 1 — Provincial Development
Facilitator scoped consultations.
Council consented to allow Angela Rudy, Rudy and Associates, to make comments.
Motion No. C110817 -46
Moved by Coutanche, Seconded by Meyer
Be it resolved That the Memorandum dated August 17, 2011 from Andria Leigh,
Director of Development Services, re: Status Update — Growth Plan Amendment 1 —
Provincial Development Facilitator scoped consultations be received for information.
Carried.
Page 26 of 41
Council Meeting Minutes — August 17, 2011.
o) Andria Leigh, Director of Development Services, re: County of Simcoe, Corporate
Services Committee, CS 11 -130, Request for Special Permit to Forest Conservation By-
law No. 5635.
Council consented to allow Steve Rehling and David Dahinten to make comments.
Motion No. C110817 -47
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That the information presented by Andria Leigh, Director of Development Services,
re: County of Simcoe, Corporate Services Committee, CS 11 -130, Request for
Special Permit to Forest Conservation By -law No. 5635 be received.
2. That the Township of Oro - Medonte supports the concerns identified in Schedule 2 of
Corporate Services Committee, Item No. CS11 -130.
3. And That the County of Simcoe be advised of Council's position on the said
application under the Mayor's signature.
Carried.
Page 27 of 41
Council Meeting Minutes — August 17, 2011.
p) Report No. DS2011 -32, Glenn White, Manager of Planning, re: Zoning By -law
Amendment 2011 - ZBA -05 Barry Leigh Part West 1/2 Lot 24 Concession 7 ORO; Part
Lot 25 Concession 7 ORO AS IN R0662159, EXCEPT Part 1, 51 R6080; ORO-
MEDONTE & EXCEPT PART 1, 51 R37419, SAVE AND EXCEPT PARTS 1 & 2, 51 R-
37365 North Side of Ridge Road West.
Andria Leigh, Director of Development Services, left the Chambers during consideration
of this item.
Motion No. C110817 -48
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report DS2011 -032, Glenn White, Manager of Planning, re: Zoning By -law
Amendment Application 2011 - ZBA -05 for Barry Leigh, Part West 1/2 Lot 24
Concession 7 ORO; Part Lot 25, Concession 7 ORO AS IN R0662159, Except Part
1, 51 R6080; Oro - Medonte & Except Part 1, 51 R37419, Save and Except Parts 1 &
2, 51 R -37365 North Side of Ridge Road West (Oro), be received and adopted.
2. That Zoning By -law Amendment Application 2011- ZBA -05 to amend the zoning of
Part West 1/2 Lot 24 Concession 7 ORO; Part Lot 25 Concession 7 ORO AS IN
R0662159, Except Part 1, 51 R6080; Oro- Medonte & Except Part 1, 51 R37419, Save
and Except Parts 1 & 2, 51 R- 37365, North Side of Ridge Road West (Oro) from
Agricultural /Rural Exception 201 (A/RU *201) Zone to Agricultural /Rural Exception
(ARU *) Zone, be denied.
3. And That the applicant be advised under the Manager of Planning's signature.
Defeated.
Recorded Vote Requested by Deputy Mayor Hough
Deputy Mayor Hough
Yea
Councillor Coutanche
Nay
Councillor Crawford
Nay
Councillor Evans
Nay
Councillor Lancaster
Yea
Councillor Meyer
Yea
Mayor H.S. Hughes
Nay
Page 28 of 41
Council Meeting Minutes — August 17, 2011.
Motion No. C110817 -49
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Report DS2011 -032, Glenn White, Manager of Planning, re: Zoning By -law
Amendment Application 2011 - ZBA -05 for Barry Leigh, Part West 1/2 Lot 24
Concession 7 ORO; Part Lot 25, Concession 7 ORO AS IN R0662159, Except Part
1, 51 R6080; Oro - Medonte & Except Part 1, 51 R37419, Save and Except Parts 1 &
2, 51 R -37365 North Side of Ridge Road West (Oro), be received.
2. That Zoning By -law Amendment Application 2011- ZBA -05 to amend the zoning of
Part West 1/2 Lot 24 Concession 7 ORO; Part Lot 25 Concession 7 ORO AS IN
R0662159, Except Part 1, 51 R6080; Oro - Medonte & Except Part 1, 51 R37419, Save
and Except Parts 1 & 2, 51 R- 37365, North Side of Ridge Road West (Oro) from
Agricultural /Rural Exception 201 (A/RU *201) Zone to Agricultural /Rural Exception
(ARU *) Zone, be approved.
3. And That the appropriate zoning by -law amendment be brought forward for Council's
consideration.
Recorded Vote Requested by Deputy Mayor Hough
Deputy Mayor Hough
Nay
Councillor Coutanche
Yea
Councillor Crawford
Yea
Councillor Evans
Yea
Councillor Lancaster
Nay
Councillor Meyer
Nay
Mayor H.S. Hughes
Yea
Council recessed at 12:53 p.m. and resumed at 1:20 p.m.
Carried.
Page 29 of 41
Council Meeting Minutes — August 17, 2011.
q) Report No. TES2011 -09, Jerry Ball, Director of Transportation and Environmental
Services, re: Water Service Connection Agreement for Lot 3 (8 Algonquin Trail) - Jeffrey
and Erin Jackson [refer to Item 151)].
Motion No. C110817 -50
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That Report No. TES2011 -09, Jerry Ball, Director of Transportation and
Environmental Services, re: Water Service Connection Agreement for Lot 3 (8
Algonquin Trail) — Jeffrey and Erin Jackson be received and adopted.
2. That the Township of Oro - Medonte enters into a Water Service Connection
Agreement with Jeffrey and Erin Jackson for Lot 3, municipally known as 8
Algonquin Trail.
3. That the Clerk brings forward the appropriate By -law for Council's consideration.
4. And That Jeffrey and Erin Jackson be notified of Council's decision under the
Director of Transportation and Environmental Services' signature.
Carried.
r) Memorandum dated August 3, 2011 from Jerry Ball, Director of Transportation and
Environmental Services, re: New Lot at the African Church.
Motion No. C110817 -51
Moved by Coutanche, Seconded by Meyer
Be it resolved That the Memorandum dated August 3, 2011 from Jerry Ball, Director of
Transportation and Environmental Services, re: New Lot at the African Church be
received for information.
Carried.
Page 30 of 41
Council Meeting Minutes — August 17, 2011.
s) Report No. RC2011 -14, Shawn Binns, Director of Recreation and Community Services,
re: Unity United Church Subsidy Request.
Motion No. C1 1 081 7 -52
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That Report No. RC2011 -14, Shawn Binns, Director of Recreation and Community
Services, re: Unity United Church Subsidy Request be received and adopted.
2. That the request of the Unity United Church to waive the rental fees of the Vasey
Ball Diamond in the amount of $55.00 for permit #2942 for the 2011 season be
denied as per Township's policy.
3. That Unity United Church be requested to submit the fee of $55.00 for permit #2942.
4. And That the Unity United Church be notified of Council's decision under the Director
of Recreation and Community Services' signature.
Defeated.
t) Report No. RC2011 -15, Shawn Binns, Director of Recreation and Community Services,
re: Administration Office Landscaping.
Motion No. C110817 -53
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. RC2011 -15, Shawn Binns, Director of Recreation and Community
Services, re: Administration Office Landscaping be received and adopted.
2. That the landscape concept and budget be approved.
3. And That the funding requirement of $12,840 to complete the landscaping be
approved and financed through the budget stabilization reserve fund.
Carried.
u) Report No. RC2011 -16, Shawn Binns, Director of Recreation and Community Services,
re: Recreation Program Update.
Motion No. C110817 -54
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That Report No. RC2011 -16, Shawn Binns, Director of Recreation and Community
Services, re: Recreation Program Update be received.
2. And That the expense of $5,750 for on -line registration software be referred to the
2012 Budget Deliberations.
Carried.
Page 31 of 41
Council Meeting Minutes — August 17, 2011.
v) Report No. RC2011 -17, Shawn Binns, Director of Recreation and Community Services,
re: Administration Office HVAC Retrofit.
Motion No. C110817 -55
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. RC2011 -17, Shawn Binns, Director of Recreation and Community
Services, re: Administration Office HVAC Retrofit be received and adopted.
2. That the funding requirement of $13,025 to complete the detailed HVAC system
design be approved and financed through the budget stabilization reserve fund.
3. And That staff issue the project for tender and report back with tender pricing for
consideration in the 2012 Capital Budget.
Carried.
w) Memorandum correspondence dated August 17, 2011 from Shawn Binns, Director of
Recreation and Community Services, re: 50 Fairway Court.
Motion No. C110817 -56
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That Memorandum correspondence dated August 17, 2011 from Shawn Binns,
Director of Recreation and Community Services, re: 50 Fairway Court be received.
2. That staff proceed with removing the identified hazardous trees.
3. And That the expenditures be an overrun to the 2011 Budget.
Carried.
x) Hugh Murray, Deputy Fire Chief, re: Fire & Emergency Services Operations Update [to
be distributed at meeting].
Motion No. C1 1 081 7 -57
Moved by Coutanche, Seconded by Meyer
Be it resolved that the verbal information presented by Robin Dunn, CAO, re: Fire and
Emergency Services Operations Update be received.
Carried.
Page 32 of 41
Council Meeting Minutes — August 17, 2011.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, re: Council Feedback from Colleagues Form [to be distributed at
meeting].
This item was withdrawn.
b) Councillor Lancaster, re: Request for Road Closure - Shanty Bay Festival - September
10, 2011.
Motion No. C110817 -58
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the information dated August 5, 2011 and presented by Councillor Lancaster,
re: Request for Road Closure - Shanty Bay Festival - September 10, 2011 be
received.
2. That an exemption to By -Law No. 2006 -038, "Being a By -Law to Regulate the
Holding of Parades or Processions /Events on Highways within the Township of Oro -
Medonte" be granted for the Shanty Bay Festival Parade on Saturday, September
10, 2011.
3. And That the applicant be advised of Council's decision under the Director of
Recreation and Community Services' signature.
Carried.
c) Mayor H.S. Hughes, re: correspondence dated August 7, 2011 from Bob Lowe, re:
Driveway Concerns.
Motion No. C110817 -59
Moved by Lancaster, Seconded by Evans
Be it resolved that the information presented by Mayor H.S. Hughes, re:
correspondence dated August 7, 2011 from Bob Lowe, re: Driveway Concerns be
received; And That a response be forwarded to the applicant under the Director of
Transportation and Environmental Services' signature.
Carried.
Page 33 of 41
Council Meeting Minutes — August 17, 2011.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public - None.
b) Barrie Public Library, Minutes of Meeting held on May 24, 2011.
Staff Recommendation: Receive.
c) Nottawasaga Valley Conservation Authority, Minutes of Meeting held on June 17, 2011
and Highlights of July 22, 2011.
Staff Recommendation: Receive.
d) Lake Simcoe Region Conservation Authority, Minutes of Meeting held on June 24, 2011
and Highlights of July 22, 2011.
Staff Recommendation: Receive.
e) Correspondence dated June 29, 2011 from Kathy Crowhurst, Lupus Foundation of
Ontario, re: Proclamation Request, October as Lupus Awareness Month.
Staff Recommendation: Receive, Proclaim and Post on Website.
f) Correspondence dated June 21, 2011 from Twyla Nicholson, Clerk, Town of Wasaga
Beach, re: Resolution - Declaration of Voting Day as Professional Activity Day.
Staff Recommendation: Receive.
g) Correspondence dated July 15, 2011 from Brenda Clark, Clerk, County of Simcoe, re:
Green Energy Act.
Staff Recommendation: Receive.
h) Correspondence dated July 21, 2011 from Tony Katarynych, Chair, Orillia & Area
Physician Recruitment & Retention Committee re: Financial, Activity and Recruitment
Overview Report.
Staff Recommendation: Receive.
i) Correspondence dated July 22, 2011 from Mike Williams, Crime Stoppers, re: Update on
Crime Stoppers Activities.
Staff Recommendation: Receive.
j) Correspondence dated July 25, 2011 from Wayne Wilson, CEO /Secretary- Treasurer and
Brian Smith, Water Resource Engineer, Nottawasaga Valley Conservation Authority re:
NVCA Water Response Team.
Staff Recommendation: Receive.
k) Correspondence dated August 5, 2011 from John Coleman, Chief Federal Negotiator,
Indian and Norther Affairs, re: Proposed Settlement Agreement for the Coldwater
Narrows Specific Claim.
Staff Recommendation: Receive.
Page 34 of 41
Council Meeting Minutes — August 17, 2011.
Motion No. C110817 -60
Moved by Coutanche, Seconded by Meyer
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public - None.
b) Barrie Public Library, Minutes of Meeting held on May 24, 2011. Received.
c) Nottawasaga Valley Conservation Authority, Minutes of Meeting held on June 17,
2011 and Highlights of July 22, 2011. Received.
d) Lake Simcoe Region Conservation Authority, Minutes of Meeting held on June 24,
2011 and Highlights of July 22, 2011. Received.
e) Correspondence dated June 29, 2011 from Kathy Crowhurst, Lupus Foundation of
Ontario, re: Proclamation Request, October as Lupus Awareness Month. Received,
Proclaimed and Post on Website.
f) Correspondence dated June 21, 2011 from Twyla Nicholson, Clerk, Town of
Wasaga Beach, re: Resolution - Declaration of Voting Day as Professional Activity
Day. Received.
g) Correspondence dated July 15, 2011 from Brenda Clark, Clerk, County of Simcoe,
re: Green Energy Act. Received.
h) Correspondence dated July 21, 2011 from Tony Katarynych, Chair, Orillia & Area
Physician Recruitment & Retention Committee re: Financial, Activity and
Recruitment Overview Report. Received.
i) Correspondence dated July 22, 2011 from Mike Williams, Crime Stoppers, re:
Update on Crime Stoppers Activities. Received.
j) Correspondence dated July 25, 2011 from Wayne Wilson, CEO /Secretary- Treasurer
and Brian Smith, Water Resource Engineer, Nottawasaga Valley Conservation
Authority re: NVCA Water Response Team. Received.
k) Correspondence dated August 5, 2011 from John Coleman, Chief Federal
Negotiator, Indian and Norther Affairs, re: Proposed Settlement Agreement for the
Coldwater Narrows Specific Claim. Received.
Carried.
13. COMMUNICATIONS:
a) Correspondence dated July 20, 2011 from Sue Bragg, Gaviller & Company LLP re: 2010
Year End Audit.
Motion No. C110817 -61
Moved by Lancaster, Seconded by Evans
Be it resolved that the correspondence dated July 20, 2011 from Sue Bragg, Gaviller &
Company LLP re: 2010 Year End Audit be received.
Carried.
Page 35 of 41
Council Meeting Minutes — August 17, 2011.
b) Correspondence dated July 21, 2011 from Brenda Clark, Clerk, County of Simcoe re:
County Waste Diversion Program.
Motion No. C110817 -62
Moved by Coutanche, Seconded by Meyer
Be it resolved that the correspondence dated July 21, 2011 from Brenda Clark, Clerk,
County of Simcoe re: County Waste Diversion Program be received.
Carried.
c) Correspondence dated August 2, 2011 from Lisa Groves, Burl's Creek Family Event
Park, re: Barrie Automotive Flea Market, September 8 -11, 2011, Request to Designate
Event as "Municipally Significant ".
Motion No. C110817 -63
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That the correspondence dated August 2, 2011 from Lisa Groves, Burl's Creek
Family Event Park, re: Barrie Automotive Flea Market, September 8 -11, 2011,
Request to Designate Event as "Municipally Significant" be received.
2. That the correspondence dated August 3, 2011 from Mayor H.S. Hughes be
received.
3. That the Council of the Township of Oro - Medonte designates the Barrie Automotive
Flea Market to be held at Burl's Creek Family Event Park on September 8, 9, 10 and
11, 2011 to be a "municipally significant" event.
4. And that Burl's Creek Family Event Park be advised immediately, under the Mayor's
signature, to assist them in their application to the Alcohol Gaming Commission of
Ontario.
Carried.
d) Correspondence received August 8, 2011 from Residents of Mill Pond Side Road, re:
Petition for Speed Reduction - Mill Pond Side Road.
Motion No. C110817 -64
Moved by Meyer, Seconded by Coutanche
Be it resolved that the correspondence received August 8, 2011 from Residents of Mill
Pond Side Road, re: Petition for Speed Reduction - Mill Pond Side Road be received
and referred to the Director of Transportation and Environmental Services for a report.
Carried.
Page 36 of 41
Council Meeting Minutes — August 17, 2011.
e) Correspondence received July 28, 2011 from Jerry Noble, Steve's Towing, re: Collision
Tow Rates.
Motion No. C1 1 081 7 -65
Moved by Crawford, Seconded by Lancaster
Be it resolved that the correspondence received July 28, 2011 from Jerry Noble, Steve's
Towing, re: Collision Tow Rates be received.
Carried.
f) Correspondence dated August 10, 2011 from Wayne (Sampson) Whitechurch,
Whitechurch Towing, re: Collision Tow Rates.
Motion No. C110817 -66
Moved by Meyer, Seconded by Coutanche
Be it resolved that the correspondence dated August 10, 2011 from Wayne (Sampson)
Whitechurch, Whitechurch Towing, re: Collision Tow Rates be received.
Carried.
14. NOTICE OF MOTIONS:
None.
15. BY -LAWS:
a) By -Law No. 2011 -126 A By -law to Repeal By -law No. 2011 -120, A By -law to Appoint
a Chief Municipal Law Enforcement Officer And By -law No.
2011 -121, A By -law to Amend By -law No. 2011 -063, Being a
By -law to Appoint Municipal Law Enforcement
Officers /Provincial Offences Officers.
b) By -Law No. 2011 -127 A By -law to Amend Schedule "A" of By -law No. 2004 -119, A
By -law to Prohibit the Use of Motorized Vehicles on Highways
within the Township of Oro - Medonte.
c) By -Law No. 2011 -128 A By -Law to Amend By -Law No. 2011 -092, "A By -law to
authorize certain capital works of The Corporation of the
Township of Oro - Medonte (The Municipality); to authorize the
submission of an application to the Ontario Infrastructure
Projects Corporation (OIPC) for financing such capital works;
to authorize temporary borrowing from OIPC to meet
expenditures in connection with such works; and to authorize
long term borrowing from OIPC for such works through the
issue of debentures ".
Page 37 of 41
Council Meeting Minutes — August 17, 2011.
d) By -Law No. 2011 -129 A By -law to Authorize the Execution of a Lease Agreement
Between The Corporation of the Township of Oro - Medonte and
the Huronia Nurse Practitioner— Led Clinic From September 1,
2011 to August 31, 2014.
e) By -Law No. 2011 -130 A By -law to Appoint a Chief Municipal Law Enforcement
Officer.
f) By -Law No. 2011 -131 A By -law to Amend By -law No. 2011 -063, Being a By -law to
Appoint Municipal Law Enforcement Officers /Provincial
Offences Officers.
g) By -Law No. 2011 -132 A By -law to Appoint Municipal Weed Inspectors And to Repeal
By -law No. 2011 -036.
h) By -Law No. 2011 -133 A By -law to Appoint Valuers and to Repeal By -Law No. 2010-
079.
i) By -Law No. 2011 -134 A By -law to Repeal By -Law No. 99 -131, "Being a By -Law to
Establish User Fees for Livestock Claims in the Township of
Oro - Medonte "; By -Law No. 2002 -073, "Being a By -Law to
Amend By -Law No. 99 -131, Being a By -Law to Establish User
Fees for Livestock Claims in the Township of Oro - Medonte ";
and By -Law No. 2005 -047, "Being a By -Law to Amend By -law
No. 1999 -131, A By -law to Establish User Fees for Livestock
Claims in the Township of Oro - Medonte ".
j) By -Law No. 2011 -135 A By -Law to Amend By -Law, 2010 -093, "A By -law of The
Corporation of the Township of Oro - Medonte to Provide for the
Imposition of Fees or Charges"
(Fees and Charges By -law).
k) By -Law No. 2011 -136 Being a By -law to amend By -law 97 -95 to add "Medical Clinic"
as an additional use in Table A2 — Commercial Zones in the
"General Commercial" Zone.
1) By -Law No. 2011 -137 A By -law to Enter into a Water Service Connection Agreement
between The Corporation of the Township of Oro - Medonte and
Jeffrey Jackson and Erin Jackson Being all of PIN 74057 -0569
(Lt) Roll # 4346- 010 - 003 - 14800 -0000 (Lot 3) 8 Algonquin Trail.
Page 38 of 41
Council Meeting Minutes — August 17, 2011.
Motion No. C1 1 081 7 -67
Moved by Crawford, Seconded by Lancaster
Be it resolved that the following by -laws:
a) By -Law No. 2011 -126: A By -law to Repeal By -law No. 2011 -120, A By -law to Appoint a
Chief Municipal Law Enforcement Officer And By -law No. 2011 -121, A By -law to Amend
By -law No. 2011 -063, Being a By -law to Appoint Municipal Law Enforcement
Officers /Provincial Offences Officers.
b) By -Law No. 2011 -127: A By -law to Amend Schedule "A" of By -law No. 2004 -119, A By-
law to Prohibit the Use of Motorized Vehicles on Highways within the Township of Oro -
Medonte.
c) By -Law No. 2011 -128: A By -Law to Amend By -Law No. 2011 -092, "A By -law to
authorize certain capital works of The Corporation of the Township of Oro - Medonte (The
Municipality); to authorize the submission of an application to the Ontario Infrastructure
Projects Corporation (01 PC) for financing such capital works; to authorize temporary
borrowing from OIPC to meet expenditures in connection with such works; and to
authorize long term borrowing from OIPC for such works through the issue of
debentures ".
d) By -Law No. 2011 -129: A By -law to Authorize the Execution of a Lease Agreement
Between The Corporation of the Township of Oro - Medonte and the Huronia Nurse
Practitioner — Led Clinic From September 1, 2011 to August 31, 2014.
e) By -Law No. 2011 -130: A By -law to Appoint a Chief Municipal Law Enforcement Officer.
f) By -Law No. 2011 -131: A By -law to Amend By -law No. 2011 -063, Being a By -law to
Appoint Municipal Law Enforcement Officers /Provincial Offences Officers.
g) By -Law No. 2011 -132: A By -law to Appoint Municipal Weed Inspectors And to Repeal
By -law No. 2011 -036.
h) By -Law No. 2011 -133: A By -law to Appoint Valuers and to Repeal By -Law No. 2010-
079.
i) By -Law No. 2011 -134: A By -law to Repeal By -Law No. 99 -131, "Being a By -Law to
Establish User Fees for Livestock Claims in the Township of Oro - Medonte "; By -Law No.
2002 -073, "Being a By -Law to Amend By -Law No. 99 -131, Being a By -Law to Establish
User Fees for Livestock Claims in the Township of Oro - Medonte "; and By -Law No.
2005 -047, "Being a By -Law to Amend By -law No. 1999 -131, A By -law to Establish User
Fees for Livestock Claims in the Township of Oro - Medonte ".
j) By -Law No. 2011 -135: A By -Law to Amend By -Law, 2010 -093, "A By -law of The
Corporation of the Township of Oro - Medonte to Provide for the Imposition of Fees or
Charges" (Fees and Charges By -law).
k) By -Law No. 2011 -136: Being a By -law to amend By -law 97 -95 to add "Medical Clinic" as
an additional use in Table A2 — Commercial Zones in the "General Commercial' Zone.
1) By -Law No. 2011 -137: A By -law to Enter into a Water Service Connection Agreement
between The Corporation of the Township of Oro - Medonte and Jeffrey Jackson and Erin
Jackson Being all of PIN 74057 -0569 (Lt) Roll # 4346- 010 - 003 - 14800 -0000 (Lot 3) 8
Algonquin Trail.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
Page 39 of 41
Council Meeting Minutes — August 17, 2011.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
a) Motion to go In Closed Session.
Motion No. C1 1 081 7 -68
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now go in Closed Session 1:21 p.m. to discuss
• acquisition /disposition of land;
• personal matter affecting an identifiable individual;
• litigation affecting the municipality;
• solicitor - client privilege.
Carried.
b) Motion to Rise and Report.
Motion No. C1 1 081 7 -69
Moved by Lancaster, Seconded by Crawford
Be it resolved that we do now Rise at 2:52 p.m. and Report on the Closed Session Items 4
h) Andria Leigh, Director of Development Services, re: Litigation affecting the municipality
(Zoning Infraction).
i) Jerry Ball, Director of Transportation and Environmental Services, re:
Acquisition /disposition of land (Old Barrie Road).
j) Jerry Ball, Director of Transportation and Environmental Services, re: Potential litigation
affecting the municipality (Driveway Repairs).
k) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land
(Shanty Bay Boathouse).
1) Doug Irwin, Director of Corporate Services, re: Acquisition /disposition of lands (Ingram
Road Lands).
m) Doug Irwin, Director of Corporate Services, re: Acquisition /disposition of land (Guthrie
Lands).
n) Doug Irwin, Director of Corporate Services, re: Acquisition /disposition of land (Line 4
Water Supply).
o) Doug Irwin, Director of Corporate Services, re: Acquisition /disposition of land (Unopened
Section of Bay Street).
q) Doug Irwin, Director of Corporate Services /Clerk, re: Solicitor - client privilege (Lakeshore
Promenade Encroachments).
r) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land (Line
11 North & 15/16 Sideroad — Part 3, Plan 51 R- 36354).
Carried.
Refer to Items 4h), 4i), 4j), 4k), 41), 4m), 4n), 4o), 4q) and 4r).
Page 40 of 41
Council Meeting Minutes — August 17, 2011.
18. CONFIRMATION BY -LAW:
a) By -law No. 2011 -124 Being a By -Law to Confirm the Proceedings of the Council
Meeting Held on August 17 and 18, 2011.
Motion No. C110817 -70
Moved by Coutanche, Seconded by Meyer
Be it resolved that By -Law No. 2011 -124, being a by -law to confirm the proceedings of
the Council meeting held on August 17 and 18, 2011 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C110817 -71
Moved by Lancaster, Seconded by Crawford
Be it resolved that we do now adjourn at 9:35 a.m.
tjgl�s- 'Win
Carried.
Page 41 of 41