07 13 2011 Council MinutesProud Herilrr4 +<, f xi rtit�1 t=xrtrirc
Wednesday, July 13, 2011
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
TIME: 9:02 a.m.
Staff Present: Robin Dunn, Chief Administrative Officer (left @ 2:03 p.m.); Paul
Gravelle, Director of Finance/Treasurer /Deputy CAO; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of
Development Services; Jerry Ball, Director of Transportation and
Environmental Services; Donna Hewitt, Director of Corporate &
Strategic Initiatives; Shawn Binns, Director of Recreation and
Community Services; Hugh Murray; Deputy Fire Chief; Tamara Obee,
Manager Health & Safety, Human Resources; Janette Teeter, Deputy
Clerk; Marie Brissette, Committee Coordinator; Samah Othman,
Executive Assistant / Corporate Communications Specialist; Darcy
Brooke - Bisschop, Administrative Assistant; S /Sgt Andy Mayo and Sgt
Andrew Tait, Ontario Provincial Police, Barrie Detachment
Also Present: Jim Aylan- Parker, Shirley Aylan- Parker, Sheila Smith, Deivdre Lennon,
Mary Long, Bernie Mackenzie, Brenda & Dale Derbyshire, Nancy &
Jack Haggerty, Lisa Groves, P. Thompson, Wendy Parkinson, Kit
Andrew, Paul Peterson, Bob Harris, Kay Oldbridge, Greg Bruyea, Paul
& C.A. Wortley, W.D. Jackson, Pam Jones, Diane Cowden, Sharon
Pottage, Derek Watson, Whitechurch Towing, Pat Luck, Phillip Fay,
Dan Archibald, Jerry Noble
1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
Page 1 of 25
Council Meeting Minutes — July 13, 2011.
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C110713 -1
Moved by Crawford, Seconded by Evans
Be it resolved that the agenda for the Council meeting of Wednesday, July 13, 2011 be
received and adopted as amended to:
• defer Item 10f), Report No. DS 2011 -027, Andria Leigh, Director of Development
Services, re: Proposed Zoning By -Law Amendment Application 2011- ZBA -06,
Duddy, 3886 Line 11 North, Concession 11, East Part Lot 4, RP 51 R8032, Part 1
( Medonte), Township of Oro - Medonte to the August 17, 2011 Council meeting,
• defer Item 10j), Report No. 2011 -031, Andria Leigh, Director of Development
Services, re: Site Plan Agreement, 2010 - SPA -25 (2133005 Ontario Limited) 18
Small Crescent, Part of Lot 16, Concession 14, Oro, Parts 6 & 7, 51- R19270; Being
all of PIN 58548 -0082 LT, Roll # 4346- 010 - 005 - 201580 Township of Oro - Medonte,
County of Simcoe to the August 17, 2011 Council meeting, and
• add Item 15k), By -Law No. 2011 -123, A By -Law to Authorize the Execution of an
Agreement Between the Township of Oro - Medonte and Cowden Woods Design
Builders Ltd. for Ian Beard Centre — Renovations.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C110713 -2
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 9:05 a.m. to discuss
• acquisition /disposition of land; and
• personal matter affecting an identifiable individual.
Carried.
Carried.
Page 2 of 25
Council Meeting Minutes — July 13, 2011.
b) Motion to Rise and Report.
Motion No. C110713 -3
Moved by Lancaster, Seconded by Evans
Be it resolved that we do now Rise at 10:15 a.m. and Report on the Closed Session
Items 4
c) Mayor H.S. Hughes, re: Personal matters about an identifiable individual (Physician
Recruitment).
e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Staffing
Update).
f) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Human
Resources Committee - Closed Session Update).
h) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land
(Ingram Road Lands).
and that Closed Session Items 4
d) Mayor H.S. Hughes, re: Acquisition /disposition of land (Fairway Court).
g) Jerry Ball, Director of Transportation and Environmental Services, re:
Acquisition /disposition of land (Old Barrie Road).
be brought forward to Item 17 Closed Session Items (Unfinished Items).
Carried.
Motion No. C110713 -4
Moved by Coutanche, Seconded by Meyer
Be it resolved that Rule 3.7 of Procedural By -law 2011 -011 be suspended in order to
allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
c) Mayor H.S. Hughes, re: Personal matters about an identifiable individual (Physician
Recruitment).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Tamara Obee, Manager, Health & Safety, Human Resources.
Motion No. C110713 -5
Moved by Coutanche, Seconded by Meyer
Be it resolved that the confidential verbal information presented by Mayor H.S. Hughes,
re: Personal matters about an identifiable individual (Physician Recruitment) be
received.
Carried.
Page 3 of 25
Council Meeting Minutes — July 13, 2011.
d) Mayor H.S. Hughes, re: Acquisition /disposition of land (Fairway Court).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Shawn Binns, Director of Recreation and
Community Services.
Motion No. C110713 -6
Moved by Lancaster, Seconded by Crawford
Be it resolved that the confidential correspondence dated July 4, 2011 and presented by
Mayor H.S. Hughes and confidential presentation presented by Shawn Binns, Director
of Recreation and Community Services re: Acquisition /disposition of land (Fairway
Court) be received and that the matter be brought forward to the August 17, 2011
Council meeting for consideration.
Carried.
e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Staffing
Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Tamara Obee, Manager, Health & Safety, Human Resources.
Motion No. C110713 -7
Moved by Meyer, Seconded by Coutanche
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO,
re: Personal matters about an identifiable individual (Staffing Update - Corporate
Services; Fire & Emergency Services; Transportation and Environmental Services) be
received.
Carried.
Page 4 of 25
Council Meeting Minutes — July 13, 2011.
f) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Human
Resources Committee — Closed Session Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk.
Motion No. C110713 -8
Moved by Crawford, Seconded by Lancaster
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO,
re: Personal matters about an identifiable individual (Human Resources Committee —
Closed Session Update) be received.
Carried.
g) Jerry Ball, Director of Transportation and Environmental Services, re:
Acquisition /disposition of land (Old Barrie Road).
The following staff were present: Doug Irwin, Director of Corporate Services /Clerk; Jerry
Ball, Director of Transportation and Environmental Services.
Motion No. C110713 -9
Moved by Coutanche, Seconded by Meyer
Be it resolved that the confidential correspondence dated June 20, 2011 and presented
by Jerry Ball, Director of Transportation and Environmental Services, re:
Acquisition /disposition of land (Old Barrie Road) be received; and further that staff
proceed as directed by Council and report back.
Carried.
Page 5 of 25
Council Meeting Minutes — July 13, 2011.
h) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land
(Ingram Road Lands).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Shawn Binns, Director of Recreation and
Community Services.
Motion No. C110713 -10
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That Confidential Report No. CS2011 -017, Doug Irwin, Director of Corporate
Services /Clerk, re: Acquisition /disposition of land (Ingram Road Lands) be received
and adopted.
2. And That staff proceed with the appropriate Zoning By -law Amendment.
Carried.
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Special Council meeting held on June 22, 2011.
Motion No. C110713 -11
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of Special Council meeting held on June 22, 2011
be received and adopted as printed and circulated.
Carried.
b) Minutes of Council meeting held on June 22, 2011.
Motion No. C110713 -12
Moved by Evans, Seconded by Crawford
Be it resolved that the draft minutes of the Council meeting held on Wednesday, June
22, 2011, be adopted as printed and circulated.
Carried.
Page 6 of 25
Council Meeting Minutes — July 13, 2011.
c) Minutes of Special Council meeting held on June 29, 2011.
Motion No. C110713 -13
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of the Special Council meeting held on Wednesday,
June 29, 2011, be adopted as printed and circulated.
Carried.
d) Minutes of Human Resources Committee meeting on June 29, 2011.
Motion No. C110713 -14
Moved by Crawford, Seconded by Evans
Be it resolved that the draft minutes of the Human Resources Committee meeting held
on Wednesday, June 29, 2011, be received.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
None.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
a) Paul Peterson and Jack Haggerty, re: Fairway Court.
Correspondence dated July 11, 2011 from Horseshoe Valley Property Association was
distributed to the Mayor.
Motion No. C110713 -15
Moved by Meyer, Seconded by Coutanche
Be it resolved that the correspondence dated July 7, 2011 and verbal information
presented by Paul Peterson and Jack Haggerty, re: Fairway Court be received.
Carried.
Page 7 of 25
Council Meeting Minutes — July 13, 2011.
b) Lisa Groves, Burl's Creek Park and Kit Andrews, 13th Entertainment, re: CMT Music
Festival, August 26, 27 and 28, 2011, Request to Designate Event as "Municipally
Significant ".
Presentation correspondence was distributed to members of Council and staff.
Motion No. C110713 -16
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That the correspondence dated June 27, 2011 and presented by Lisa Groves, Burl's
Creek Park and Kit Andrews, 13 Thirteen Entertainment, re: CMT Music Festival,
August 26, 27 and 28, 2011, Request to Designate Event as "Municipally Significant"
be received.
2. That the correspondence dated June 28, 2011 from Mayor H.S. Hughes be received.
3. That the Council of the Township of Oro - Medonte designates the CMT Music
Festival to be held on August 26, 27 and 28, 2011 at Burl's Creek Family Event Park
to be a "municipally significant" event.
4. And that Burl's Creek Family Event Park be advised immediately, under the Mayor's
signature, to assist them in their application to the Alcohol Gaming Commission of
Ontario.
Carried.
10. REPORTS OF MUNICIPAL OFFICERS:
a) S /Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie Detachment, Ontario
Provincial Police re: Quarterly Statistics.
Copies of The Barrie Detachment 2011 Business Plan was distributed to members of
Council and staff.
Motion No. C110713 -17
Moved by Coutanche, Seconded by Meyer
Be it resolved that the verbal information presented by S /Sgt. A.J. (Andy) Mayo,
Detachment Commander, Barrie Detachment, Ontario Provincial Police re: Quarterly
Statistics be received.
Carried.
Page 8 of 25
Council Meeting Minutes — July 13, 2011.
b) Marie Brissette, Committee Coordinator and Sergeant Andrew Tait, Ontario Provincial
Police, re: Draft By -law 2011 -093, Being a By -law to License and Regulate Towing
Companies, Tow Truck Owners and Tow Truck Drivers [refer to 15 a)].
Motion No. C110713 -18
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That Draft By -law 2011 -093, Being a By -law to License and Regulate Towing
Companies, Tow Truck Owners and Tow Truck Drivers and presented by Marie
Brissette, Committee Coordinator, S /Sgt. Andy Mayo and Sergeant Andrew Tait,
Barrie Detachment, Ontario Provincial Police be received.
2. That the correspondence received June 23, 2011 from Jerry Noble, Steve's Towing
and correspondence dated June 27, 2011 from Sampson (Wayne) Whitechurch,
Whitechurch Towing be received.
3. And Further that draft By -Law No. 2011 -093 be brought forward for Council's
consideration.
Carried.
Item 15a) was dealt with at this time.
c) Report No. FI 2011 -17, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re:
Statement of Accounts — June 30, 2011.
Motion No. C110713 -19
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. FI 2011 -17, Paul Gravelle, Director of Finance/Treasurer /Deputy
CAO, re: Statement of Accounts — June 30, 2011 be received.
2. And That the accounts for the month of June, 2011 totalling $8,405,788.05 be
received.
Carried.
Page 9 of 25
Council Meeting Minutes — July 13, 2011.
d) Doug Irwin, Director of Corporate Services /Clerk re: Establishment of Interview
Committee for Environmental Roundtable.
Motion No. C110713 -20
Moved by Lancaster, Seconded by Evans
Be it resolved that Mayor H.S. Hughes; and Councillors Lancaster and Evans be
appointed to the Interview Committee for the Township of Oro - Medonte's Environmental
Roundtable.
Carried.
e) Report No. CAO 2011 -05, Samah Othman, Executive Assistant/Corporate
Communications Specialist re: Social Media: Official Township of Oro - Medonte Twitter
Account [deferred from June 22, 2011 ] [to be deferred to July 13, 2011 meeting].
A PowerPoint presentation and video were presented.
Motion No. C110713 -21
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. CAO 2011 -05, Samah Othman, Executive Assistant /Corporate
Communications Specialist re: Social Media: Official Township of Oro - Medonte
Twitter Account be received and adopted.
2. That staff be authorized to proceed with the release of the Official Township of Oro -
Medonte Twitter account.
3. And That staff report back by the end of 4th quarter 2011 with a status update.
Carried.
f) Report No. DS 2011 -027, Andria Leigh, Director of Development Services, re: John
Duddy, 3886 Line 11 North, Concession 11 East Part of Lot 4 ( Medonte).
This item was deferred to the August 17, 2011 Council meeting.
Page 10 of 25
Council Meeting Minutes — July 13, 2011.
g) Report No. DS2011 -028, Andria Leigh, Director of Development Services, re: Planning
Status.
Map correspondence was distributed to members of Council and staff.
Motion No. C1 1 071 3 -22
Moved by Lancaster, Seconded by Crawford
Be it resolved that Report No. DS2011 -28, Andria Leigh, Director of Development
Services re: Planning Status Report - June, 2011 be received for information purposes.
Carried.
h) Report No. DS2011 -029, Andria Leigh, Director of Development Services, re: Site Plan
Agreement, (2008628 Ontario Ltd.), 2011- SPA -19, Lot 122, Plan 51 M -957, Being all of
PIN 58533 -0346 LT, (Former Township of Oro) [refer to Items 15 b), c)].
Motion No. C110713 -23
Moved by Meyer, Seconded by Coutanche
Be it resolved
1 That Report DS 2011 -029, Andria Leigh, Director of Development Services, re: Site
Plan Agreement (2008628 Ontario Limited) 2011- SPA -19, Lot 122, Plan 51 M -957,
Being all of PIN 58533 -0346 (Lt), (Oro), Township of Oro - Medonte be received and
adopted.
2. That the Township of Oro - Medonte enters into a Site Plan Agreement and a
Removal of the Holding Provision with 2008628 Ontario Limited applying to the
subject Lot for the construction of a single detached dwelling.
3. That the Clerk bring forward the appropriate by -laws for Council's consideration.
4. And That the applicant be notified of Council's decision under the Director of
Development Services' signature.
Carried.
Page 11 of 25
Council Meeting Minutes — July 13, 2011.
i) Report No. DS2011 -030, Andria Leigh, Director of Development Services, re: Ronald and
Lorna Sommers - Temporary Use By -Law (Granny Flat), Part of the East Part Lot 17,
Concession 8 Plan 51 R -15953 , Part 1 (Oro), Township of Oro - Medonte, 560 Line 8
North [refer to Items 15 e), f)].
Motion No. C110713 -24
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That Report No. DS2011 -030, Andria Leigh, Director of Development Services, re:
Ronald and Lorna Sommers - Temporary Use By -Law (Granny Flat), Part of the
East Part Lot 17, Concession 8 Plan 51 R -15953 , Part 1 (Oro), Township of Oro -
Medonte, 560 Line 8 North be received and adopted.
2. That the request to permit the establishment of a Garden Suite located within Part of
the East Part Lot 17, Concession 8, Plan 51 R -15953 (Oro), Township of Oro -
Medonte on a temporary basis for a period of 10 years be approved.
3. That the appropriate by -laws be brought forward for Council's consideration.
4. And That the applicant be notified of Council's decision under the Director of
Development Services' signature.
Carried.
j) Report No. 2011 -031, Andria Leigh, Director of Development Services, re: Site Plan
Agreement, 2010- SPA -25 (2133005 Ontario Limited) 18 Small Crescent , Part of Lot 16,
Concession 14, Oro, Parts 6 & 7, 51- R19270; Being all of PIN 58548 -0082 LT, Roll #
4346- 010 - 005 - 201580 Township of Oro - Medonte, County of Simcoe [to be distributed at
the meeting].
This item was deferred to the August 17, 2011 Council meeting.
Page 12 of 25
Council Meeting Minutes — July 13, 2011.
k) Report No. TES 2011 -06, Jerry Ball, Director of Transportation and Environmental
Services, re: Existing Sidewalks and Requests for New Structures.
Motion No. C110713 -25
Moved by Evans, Seconded by Lancaster
Be it resolved
1. That Report No. TES2011 -06, Jerry Ball, Director of Transportation and
Environmental Services, re: Existing Sidewalks and Requests for New Structures be
received and adopted.
2. That Transportation Services obtain proposals for winter maintenance on existing
sidewalks in the Village of Shanty Bay, Moonstone and Craighurst (westerly along
Horseshoe Valley Road).
3. That the Director of Transportation and Environmental Services notify residents who
have submitted requests of Councils decision.
4. And That the Director of Transportation and Environmental Services organize
information sessions in the Village of Hawkestone and Craighurst.
Carried.
1) Report No. TES 2011 -07, Jerry Ball, Director of Transportation and Environmental
Services, re: McArthur Street - Parking and Garbage.
Motion No. C110713 -26
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Report No. TES2011 -07, Jerry Ball, Director of Transportation and
Environmental Services, re: McArthur Street - Parking and Garbage be received and
adopted
3. That the request for Transportation Services to install four removable bollards on
McArthur Street be approved.
3. That the Clerk brings forward the appropriate By -Law for Council's consideration to
restrict vehicular traffic on McArthur Street.
4. And That the Director of Transportation and Environmental Services advise Mr.
Graham Western of Council's decision.
Carried.
Page 13 of 25
Council Meeting Minutes — July 13, 2011.
m) Report No. TES 2011 -08, Jerry Ball, Director of Transportation and Environmental
Services, re: Line 5 Speed Reduction [to be distributed at the meeting].
Mayor Hughes vacated the Chair and Deputy Mayor Hough assumed the Chair in order
for Mayor H.S. Hughes to request a recorded vote.
Motion No. C1 1 071 3 -27
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. TES 2011 -08, Jerry Ball, Director of Transportation and
Environmental Services, re: Line 5 Speed Reduction be received and adopted.
2. That Line 5 North, from Old Barrie Road to 15/16 Side Road, remain as an 80 km
zone.
3. That Line 5 North, from Old Barrie Road to 15/16 Side Road, not be zoned as a
Community Safety Zone, or a No Truck Route.
4. And That Ms. Sherri -Ann Bloom be advised of Council's decision under the Director
of Transportation and Environmental Services' signature.
Defeated.
Recorded Vote Reauested by Mavor Huahes
Mayor H.S. Hughes
Nay
Councillor Coutanche
Nay
Councillor Crawford
Yea
Councillor Evans
Yea
Councillor Lancaster
Nay
Councillor Meyer
Nay
Deputy Mayor Hough
Yea
n) Hugh Murray, Deputy Fire Chief, re: Ontario Fire Marshal Annual Compliance Report [to
be distributed under separate cover].
Motion No. C110713 -28
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Report No. FD2011 -06, Hugh Murray, Deputy Fire Chief, re: Annual
Compliance with the Fire Protection and Prevention Act (1997) be received and
adopted.
2. That the Mayor and Deputy Fire Chief be authorized to execute the Annual
Compliance Report as attached to Report No. FD2011 -06.
3. And that the Office of the Fire Marshall be forwarded the appropriate documentation
by the Deputy Fire Chief.
Carried.
Page 14 of 25
Council Meeting Minutes — July 13, 2011.
Council recessed at 12:46 p.m. and reconvened at 1:10 p.m.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, re: Doctor Recruitment Allocations [from the June 22, 2011
meeting].
Motion No. C1 1 071 3 -29 (Amendment)
Moved by Crawford, Seconded by Evans
Be it resolved that the motion with respect to the funding request for Orillia & Area
Physician Recruitment & Retention Committee be amended to replace "$10,000.00"
with "$7,500.00 ".
Defeated.
Motion No. C110713 -30
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the Township of Oro - Medonte approve a funding request in the amount of
$10,000.00 to the Orillia & Area Physician Recruitment & Retention Committee.
2. And That the applicant be advised of Council's decision under the Mayor's signature.
Carried.
Motion No. C110713 -31
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That the Township of Oro - Medonte approve a funding request in the amount of
$10,000.00 to the RVH Barrie Area Physician Recruitment.
2. And That the applicant be advised of Council's decision under the Mayor's signature.
Defeated.
Page 15 of 25
Council Meeting Minutes — July 13, 2011.
Motion No. C110713 -32
Moved by Crawford, Seconded by Meyer
Be it resolved
1. That the Township of Oro - Medonte approve a funding request in the amount of
$5,000.00 to the RVH Barrie Area Physician Recruitment.
2. That further consideration be given to an additional amount for the request in
October, 2011.
3. And That the applicant be advised of Council's decision under the Mayor's signature.
Carried.
b) Councillor Lancaster, re: Request for Change of Practice for Posting of Agendas Online.
Motion No. C110713 -33
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That the information presented by Councillor Marty Lancaster and Doug Irwin,
Director of Corporate Services /Clerk re: Request for Change of Practice for Posting
of Agendas Online be received.
2. That the Township continue to provide public access of meeting agendas for each
regular meeting of Council and Committee to be posted to the Township website on
the morning of the first business day of the week of the meeting and that staff report
back at a future date with respect to posting the preliminary agenda cover pages at
an earlier time.
Carried.
Page 16 of 25
Council Meeting Minutes — July 13, 2011.
12. CONSENT AGENDA:
a)
b)
C)
d)
e)
f)
g)
h)
i)
1)
k)
1)
Announcements of Interest to the Public - None.
Midland Public Library, Minutes of Meeting held on May 12, 2011.
Staff Recommendation: Receive.
Barrie Public Library, Minutes of Meeting Held on April 28, 2011.
Staff Recommendation: Receive.
Orillia Public Library: Minutes of Meeting Held on May 25, 2011.
Staff Recommendation: Receive.
Nottawasaga Valley Conservation Authority, Minutes of Meetings Held on May 20 and
27, 2011.
Staff Recommendation: Receive.
Lake Simcoe Region Conservation Authority, Minutes of Meeting Held on May 27, 2011
and Highlights of Meeting Held on June 24, 2011.
Staff Recommendation: Receive.
Memorandum of Oral Decision delivered by C. Hefferon on March 29, 2011 and Order of
the Board dated June 10, 2011 from C. Hefferon, Member, Ontario Municipal Board, re:
2010- OPA -01, Cameron -Van Amelsvoort, West Half of Part Lot 2, Concession 8 (Oro),
Township of Oro - Medonte.
Staff Recommendation: Receive.
Correspondence dated June 14, 2011 from Hans Meyer, DCM Self Storage, re: Rental
Data Request.
Staff Recommendation: Receive and forward to the Municipal Property
Assessment Corporation.
Correspondence dated June 16, 2011 from Sean Billing, Horseshoe Resort, re: Thank
You for Support of Canada Program at Horseshoe Valley Resort.
Staff Recommendation: Receive.
Correspondence dated June 16, 2011 from Cate Root, Hospice Simcoe, re: Letter of
Appreciation.
Staff Recommendation: Receive.
Correspondence dated June 20, 2011 from Garfield Dunlop, MPP, Simcoe North, re: Bill
22, An Act to Amend the Children's Law Reform Act.
Staff Recommendation: Receive.
Correspondence dated June 22, 2011 from Janis Hamilton, Secretary, Oro - Medonte
Horticultural Society, re: Letter of Appreciation.
Staff Recommendation: Receive.
Page 17 of 25
Council Meeting Minutes — July 13, 2011.
Motion No. C1 1 071 3 -34
Moved by Meyer, Seconded by Coutanche
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public - None.
b) Midland Public Library, Minutes of Meeting held on May 12, 2011.
Received.
c) Barrie Public Library, Minutes of Meeting Held on April 28, 2011.
Received.
d) Orillia Public Library: Minutes of Meeting Held on May 25, 2011.
Received.
e) Nottawasaga Valley Conservation Authority, Minutes of Meetings Held on May 20
and 27, 2011.
Received.
f) Lake Simcoe Region Conservation Authority, Minutes of Meeting Held on May 27,
2011 and Highlights of Meeting Held on June 24, 2011.
Received.
g) Memorandum of Oral Decision delivered by C. Hefferon on March 29, 2011 and
Order of the Board dated June 10, 2011 from C. Hefferon, Member, Ontario Municipal
Board, re: 2010- OPA -01, Cameron -Van Amelsvoort, West Half of Part Lot 2,
Concession 8 (Oro), Township of Oro - Medonte.
Received.
h) Correspondence dated June 14, 2011 from Hans Meyer, DCM Self Storage, re:
Rental Data Request.
Received and forwarded to the Municipal Property Assessment Corporation.
i) Correspondence dated June 16, 2011 from Sean Billing, Horseshoe Resort, re:
Thank You for Support of Canada Program at Horseshoe Valley Resort.
Received.
j) Correspondence dated June 16, 2011 from Cate Root, Hospice Simcoe, re: Letter of
Appreciation.
Received.
k) Correspondence dated June 20, 2011 from Garfield Dunlop, MPP, Simcoe North,
re: Bill 22, An Act to Amend the Children's Law Reform Act.
Received.
1) Correspondence dated June 22, 2011 from Janis Hamilton, Secretary, Oro - Medonte
Horticultural Society, re: Letter of Appreciation.
Received.
Carried.
Page 18 of 25
Council Meeting Minutes — July 13, 2011.
13. COMMUNICATIONS:
a) Correspondence dated June 19, 2011 from Monica Bovett, re: Request for Exemption to
Noise By -law, August 6, 2011.
Motion No. C110713 -35
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence dated June 19, 2011 from Monica Bovett, re: Request for
Exemption to Noise By -law, August 6, 2011, be received.
2. That Council waives the provisions of Section 4 of By -Law No. 2009 -024 requiring
the Municipal Law Enforcement Officer to prepare a report to Council prior to the
event.
3. That an exemption be granted to the Township Noise By -law to Monica Bovett for
the event scheduled for Saturday, August 6, 2011 at 46 Cathedral Pines Road on
the provision that all music be concluded promptly at 12:00 a.m. (midnight) including
the reduction of the volume at 11:00 p.m.
4. That the applicant provides the Municipal Law Enforcement Division with the names
and contact telephone numbers of individuals who will be in charge during the event,
to allow the Township to contact them should issues arise.
5. That the applicant provides appropriate notification and liaise with the Ontario
Provincial Police, Oro - Medonte Township Fire & Emergency Services and local
residents affected.
6. And That the applicant be notified of Council's decision under the Director of
Corporate Services /Clerk's decision.
Carried.
b) Correspondence dated May 24, 2011 from Brenda Clark, Clerk, County of Simcoe, re:
Emergency Social Services Agreements.
Motion No. C110713 -36
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That the correspondence dated May 24, 2011 from Brenda Clark, Clerk, County of
Simcoe, re: Emergency Social Services Agreements be received.
2. That the Township of Oro - Medonte supports the proposed Emergency Social
Services Agreements, in principle.
3. That any formal comment be provided to the County of Simcoe by the July 29, 2011
deadline under the CAO's signature.
4. And That upon receipt of a final form of the said Agreement, the Clerk bring forward
the appropriate by -law for Council's consideration.
Carried.
Page 19 of 25
Council Meeting Minutes — July 13, 2011.
c) Correspondence dated June 23, 2011 from Sonja Schneider, re: Speed Limit on Line 7.
Motion No. C110713 -37
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the correspondence dated June 23, 2011 from Sonja Schneider, re: Speed
Limit on Line 7 be received.
2. And That the correspondence be forwarded to S /Sgt. Mayo, Detachment
Commander, Barrie Detachment, Ontario Provincial Police under the Mayor's
signature.
Carried.
d) Correspondence dated June 14, 2011 from Virginia Hackson, Chair, Lake Simcoe ,
Region Conservation Authority, re: Nominations for LSRCA Awards, October 27, 2011,
Madsen's Garden & Greenhouse, Newmarket.
Motion No. C1 1 071 3 -38
Moved by Crawford, Seconded by Lancaster
Be it resolved that the correspondence dated June 14, 2011 from Virginia Hackson,
Chair, Lake Simcoe Region Conservation Authority, re: Nominations for LSRCA
Awards, October 27, 2011, Madsen's Garden & Greenhouse, Newmarket be received.
Carried.
e) Correspondence dated June 21, 2011 from Paul Brown, Licensing Services Branch,
Ministry of Transportation, re: Authorized Requester Agreement 02703 [refer to Item 15
g)].
Motion No. C110713 -39
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the correspondence dated June 21, 2011 from Paul Brown, Licensing Services
Branch, Ministry of Transportation, re: Authorized Requester Agreement 02703 be
received.
2. That the Township enter into the Municipal Parking Tag Program - Agreement
#02703 with her Majesty the Queen in Right of the Province of Ontario as
represented by the Ministry of Transportation.
3. That the appropriate by -law be brought forward for Council's consideration.
4. And That the Director of Corporate Services /Clerk notify the Minister of
Transportation of Council's decision.
Carried.
Page 20 of 25
Council Meeting Minutes — July 13, 2011.
14. NOTICE OF MOTIONS:
None.
15. BY -LAWS:
a) By -Law No. 2011 -093 Being a By -Law to License and Regulate Towing Companies,
Tow Truck Owners and Tow Truck Drivers ( "Towing By- Law ").
Motion No. C110713 -40 (Amendment)
Moved by Hough, Seconded by Crawford
Be it resolved that Schedule 5 of By -law No. 2011 -093 be amended to remove the
$75.00 fee for use of flatbed or dolly.
Carried.
Motion No. C110713 -41
Moved by Coutanche, Seconded by Meyer
Be it resolved that By -Law No. 2011 -093, Being a By -Law to License and Regulate
Towing Companies, Tow Truck Owners and Tow Truck Drivers ( "Towing By- Law ") be
read a first, second and third time, passed, as amended to remove the $75.00 fee for
use of flatbed or dolly from Schedule 5, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried As Amended.
Page 21 of 25
Council Meeting Minutes — July 13, 2011.
b) By -Law No. 2011 -114 A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro -
Medonte and 2008628 Ontario Ltd. described as lands as
follows: Lot 122, Plan 51 M -957, as in 58533 -0346 LT, ROLL #
43 -46- 010 - 003 - 26622, TOWNSHIP OF ORO- MEDONTE
COUNTY OF SIMCOE.
c) By -Law No. 2011 -115 A By -law to remove the Holding symbol On lands described as
follows: Lot 122, Plan 51 M -957, Township of Oro - Medonte,
County of Simcoe, Roll # 4346- 010- 003 - 26622.
d) By -Law No. 2011 -116 A By -law to authorize the Sale of Surplus Land Part of Lot 16,
Concession 14, (geographic Township of Oro), Part 15, Plan
51 R- 19270, more particularly described as Part 2, Plan 51 R-
37970, Township of Oro - Medonte, County of Simcoe, being
Part of PIN 58548- 0086(LT).
e) By -law No. 2011 -117 A By -law to allow a Temporary Use for a Garden Suite by
Ronald and Lorna Sommers On lands described as follows:
Part of the East Part Lot 17, Concession 8, Plan 51 R- 15953,
Part 1 (Oro), Township of Oro - Medonte, County of Simcoe,
(Municipally known as 560 Line 8 North) under Section 34 and
39 of the Planning Act, R.S.O. 1990, c.P.13, as amended Roll
# 4346- 010- 003 - 39001.
f) By -law No. 2011 -118 A By -law to Authorize the Execution of a Temporary Use By-
Law Agreement (Garden Suite) Between the Township of Oro -
Medonte and Ronald and Lorna Sommers On lands described
as follows: Part of the East Part Lot 17, Concession 8, Plan
51 R- 15953, Part 1 (Oro), Township of Oro - Medonte, County of
Simcoe, (Municipally known as 560 Line 8 North) Roll # 4346-
010- 003 - 39001.
g) By -law No. 2011 -119 Being a By -law to Authorize the Execution of an Agreement
between The Corporation of the Township of Oro - Medonte and
Her Majesty the Queen in Right of the Province of Ontario as
represented by the Minister of Transportation (Agreement
#02703) and to repeal By -Law No. 2005 -080.
h) By -Law No. 2011 -120 A By -law to Appoint a Chief Municipal Law Enforcement Officer
[to be distributed at the meeting].
i) By -Law No. 2011 -121 A By -law to Amend By -law No. 2011 -063, Being a By -law to
Appoint Municipal Law Enforcement Officers /Provincial
Offences Officers [to be distributed at the meeting].
Page 22 of 25
Council Meeting Minutes — July 13, 2011.
j) By -Law No. 2011 -122 A By -law to Amend By -law No. 2009 -022, Being a By -law to
provide for the restricting and regulating of parking, standing
and stopping on highways or parts of highways under the
jurisdiction of The Corporation of the Township of Oro - Medonte
And to Repeal By -law No. 2010 -043.
k) By -Law No. 2011 -123 A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Cowden Woods
Design Builders Ltd. for Ian Beard Centre — Renovations.
Motion No. C110713 -42
Moved by Meyer, Seconded by Coutanche
Be it resolved that the following by -laws:
b) By -Law No. 2011 -114 A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of
Oro - Medonte and 2008628 Ontario Ltd. described as
lands as follows: Lot 122, Plan 51 M -957, as in 58533 -
0346 LT, ROLL # 43 -46- 010 - 003 - 26622, TOWNSHIP OF
ORO- MEDONTE COUNTY OF SIMCOE
c) By -Law No. 2011 -115 A By -law to remove the Holding symbol On lands
described as follows: Lot 122, Plan 51 M -957, Township of
Oro - Medonte, County of Simcoe, Roll # 4346- 010 -003-
26622
d) By -Law No. 2011 -116 A By -law to authorize the Sale of Surplus Land Part of Lot
16, Concession 14, (geographic Township of Oro), Part
15, Plan 51 R- 19270, more particularly described as Part
2, Plan 51 R- 37970, Township of Oro - Medonte, County of
Simcoe, being Part of PIN 58548- 0086(LT)
e) By -Law No. 2011 -117 A By -law to allow a Temporary Use for a Garden Suite by
Ronald and Lorna Sommers On lands described as
follows: Part of the East Part Lot 17, Concession 8, Plan
51 R- 15953, Part 1 (Oro), Township of Oro - Medonte,
County of Simcoe, (Municipally known as 560 Line 8
North) under Section 34 and 39 of the Planning Act,
R.S.O. 1990, c.P.13, as amended Roll # 4346- 010 -003-
39001
Page 23 of 25
Council Meeting Minutes — July 13, 2011.
f) By -Law No. 2011 -118
A By -law to Authorize the Execution of a Temporary Use
By -Law Agreement (Garden Suite) Between the Township
of Oro - Medonte and Ronald and Lorna Sommers On
lands described as follows: Part of the East Part Lot 17,
Concession 8, Plan 51 R- 15953, Part 1 (Oro), Township of
Oro - Medonte, County of Simcoe, (Municipally known as
560 Line 8 North) Roll # 4346- 010- 003 -39001
g) By -Law No. 2011 -119
Being a By -law to Authorize the Execution of an
Agreement between The Corporation of the Township of
Oro - Medonte and Her Majesty the Queen in Right of the
Province of Ontario as represented by the Minister of
Transportation (Agreement #02703) and to repeal By -Law
No. 2005 -080
h) By -Law No. 2011 -120
A By -law to Appoint a Chief Municipal Law Enforcement
Officer
i) By -Law No. 2011 -121
A By -law to Amend By -law No. 2011 -063, Being a By -law
to Appoint Municipal Law Enforcement Officers /Provincial
Offences Officers
j) By -Law No. 2011 -122
A By -law to Amend By -law No. 2009 -022, Being a By -law
to provide for the restricting and regulating of parking,
standing and stopping on highways or parts of highways
under the jurisdiction of The Corporation of the Township
of Oro - Medonte And to Repeal By -law No. 2010 -043
k) By -Law No. 2011 -123
A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Cowden
Woods Design Builders Ltd. for Ian Beard Centre —
Renovations
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
a) Motion to go In Closed Session.
Motion No. C110713 -43
Moved by Evans, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 3:31 p.m. to discuss
• acquisition /disposition of land.
Carried.
Page 24 of 25
Council Meeting Minutes — July 13, 2011.
b) Motion to Rise and Report.
Motion No. C110713 -44
Moved by Meyer, Seconded by Evans
Be it resolved that we do now Rise at 4:00 p.m. and Report on the Closed Session
Items 4
d) Mayor H.S. Hughes, re: Acquisition /disposition of land (Fairway Court).
g) Jerry Ball, Director of Transportation and Environmental Services, re:
Acquisition /disposition of land (Old Barrie Road).
Carried.
Refer to Items 4d) and 4g).
II & CONFIRMATION BY -LAW:
a) By -Law No. 2011 -113 Being a By -Law to Confirm the Proceedings of the Council
Meeting Held on Wednesday, July 13, 2011.
Motion No. C110713 -45
Moved by Crawford, Seconded by Evans
Be it resolved that By -Law No. 2011 -113, being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, July 13, 2011 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C110713 -46
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now adjourn at 4:02 p.m.
i
Mayor, H.S. Fy9hes Cler , J. D u s Irwin
Carried.
Page 25 of 25