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06 22 2011 Council AgendaPage THE TOWNSHIP OF ORO- MEDONTE 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO and Tamara Obee, Manager of Health & Safety, Human Resources, re: Personal matters about an identifiable individual (Staffing Update). d) Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (Consent Application 2011- 13-09). e) Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (Minor Variance Application 2011- A -04). f) Andria Leigh, Director of Development Services, re: Acquisition /disposition of land (Affordable Housing) [from June 8, 2011 meeting]. g) Janette Teeter, Deputy Clerk re: Acquisition /disposition of land (Small Crescent). 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: 8 -23 a) Minutes of Council meeting held on Wednesday, June 8, 2011. 24 -30 b) Minutes of Committee of Adjustment meeting held on Thursday, June 16, 2011. 7. RECOGNITION OF ACHIEVEMENTS: a) 7:30 p.m. Norine and Tom Hutchinson, re: 2011 Seniors of the Year. Page 1 of 290 COUNCIL MEETING AGENDA COUNCIL CHAMBERS �� W _� Township of Wednesday, June 22, 2011 Proud Heritage, Exciting Future 6:00 p.m. - Closed Session 7:00 p.m. - Open Session 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO and Tamara Obee, Manager of Health & Safety, Human Resources, re: Personal matters about an identifiable individual (Staffing Update). d) Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (Consent Application 2011- 13-09). e) Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (Minor Variance Application 2011- A -04). f) Andria Leigh, Director of Development Services, re: Acquisition /disposition of land (Affordable Housing) [from June 8, 2011 meeting]. g) Janette Teeter, Deputy Clerk re: Acquisition /disposition of land (Small Crescent). 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: 8 -23 a) Minutes of Council meeting held on Wednesday, June 8, 2011. 24 -30 b) Minutes of Committee of Adjustment meeting held on Thursday, June 16, 2011. 7. RECOGNITION OF ACHIEVEMENTS: a) 7:30 p.m. Norine and Tom Hutchinson, re: 2011 Seniors of the Year. Page 1 of 290 Council Meeting Agenda - June 22, 2011. Page 8. PUBLIC MEETINGS: a) 7:00 p.m. Proposed Amendment to the Zoning By -law, Application 2011 -ZBA- 04, Applies to all properties zoned "General Commercial" (GC) Zone located in the Township of Oro - Medonte (Township of Oro - Medonte). b) 7:00 p.m. Proposed Amendment to the Zoning By -law, Application 2011 -ZBA- 06, Concession 11, East Part of Lot 4, municipally known as 3886 Line 11 North, Township of Oro - Medonte (Duddy). c) 7:20 p.m. Proposed Amendment to the Zoning By -law, Application 2011 -ZBA- 05, Part Lot 24 & 25, Concession 7, RP 51 R -37419 Part 1 (Oro), Township of Oro - Medonte (Leigh). 9. DEPUTATIONS: 31 a) 8:00 p.m. Bev Parcells, re: Conditions of Ridge Road, Line 5 and Line 7. 32 -48 b) 8:10 p.m. Jonathan Reid and Briana Dean, re: Warrior Dash at Horseshoe Valley Resort, July 9, 2011. 10. REPORTS OF MUNICIPAL OFFICERS: 49 -74 a) 8:30 p.m. Sue Bragg, Partner, Gaviller & Company LLP, re: Review of Draft 2011 Financial Statements [to be distributed at the meeting]. 75 -76 b) Report No. F12011 -15, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO, re: Statement of Accounts - May 31, 2011. 77 -95 c) Report No. F12011 -16, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO re: Renewal of Insurance Coverage. 96 -102 d) Report No. HR2011 -4, Tamara Obee, Manager of Health & Safety, Human Resources, re: Human Resources Policies. 103 -106 e) Report No. DS2011 -22, Andria Leigh, Director of Development Services re: Zoning By -Law Amendment (Federico and Silva Rossi), Part of Lot 24, Concession 9, RP 51 R- 37614, Parts 2, 3 and 4 ( Medonte), Township of Oro - Medonte [refer to Item 15e)]. 107 -111 f) Report No. DS2011 -23, Andria Leigh, Director of Development Services, re: Site Plan Application 2010 - SPA -18 (Revised) (Jeffrey and Erin Jackson) - Former Indian Park Association - Lot 3 [refer to Item 15j)]. 112 -120 g) Report No. DS2011 -25, Andria Leigh, Director of Development Services re: Site Plan Agreements (2008628 Ontario Limited) 2011 - SPA -14, Lot 9, Plan 51 M -957, Being all of PIN 58533 -0233 (Lt), 2011- SPA -15, Lot 97, Plan 51 M- 957, Being all of PIN 58533 -0321 (Lt), 2011 - SPA -16, Lot 98, Plan 51M -957, Being all of PIN 58533 -0322 (Lt), 2011- SPA -17, Lot 119, Plan 51M-957, Being all of PIN 58533 -0343 (Lt), (Former Township of Oro) [refer to Items 15f),g),h),i), j), k), 1), m)]. Page 2 of 290 Council Meeting Agenda - June 22, 2011. Page 10. REPORTS OF MUNICIPAL OFFICERS: 121 -126 h) Report No. DS2011 -26, Andria Leigh, re: Site Plan Agreement Revision 2009 - SPA -13 (Suzanne Caudry) Pt Lot 1, Range 1, Pts 1 & 2 1R-19045; S/T & T/W RO1064107, Being all of PIN 58554 -0100 (LT), 15 Pemberton Lane. 127 -129 i) Report No. RC2011 -13, Shawn Binns, Director of Recreation and Community Services re: H.A.A.C.A. Canada Day Parade - Request for Exemption By -law No. 2006 -38. 130 -144 j) Report No. CAO2011 -03, Samah Othman, Executive Assistant/Corporate Communications Specialist re: Community Outreach: Township News Page [to be distributed at meeting]. 145 -152 k) Report No. CAO2011 -04, Samah Othman, Executive Assistant/Corporate Communications Specialist re: Corporate Newspaper Advertising Policy. 1) Report No. CAO2011 -05, Samah Othman, Executive Assistant/Corporate Communications Specialist re: Social Media: Official Township of Oro - Medonte Twitter Account [to be distributed at meeting] [to be deferred to June 29, 2011 Special Council meeting]. 11. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, re: Doctor Recruitment Allocations. 153 b) Councillors Crawford and Evans, re: ATV Access to Lake Simcoe for Winter Recreational Activities. c) Councillor Lancaster, re: Request for Change of Practice for Posting of Agendas Online [refer to 13e)]. 154 d) Councillor Lancaster re: Possible Placement of Commemorative Sign on Shanty Bay Road /Ridge Road. 155 -156 e) Mayor H.S. Hughes, correspondence dated June 20, 2011 from Tim Crawford re: Oro African Church, July 9, 2011 event. [Addenda] 12. CONSENT AGENDA: 157 a) Announcements of Interest to the Public - 1. 17th Annual Oro - Medonte Firefighters Association and Moonstone Parks and Recreation Golf Tournament - Saturday, July 16, 2011, Simoro Golf Links. 158 -159 b) Minutes of Orillia & Area Physician Recruitment & Retention Committee meeting held on May 3, 2011. Staff Recommendation: Receive. 160 c) Notice of Public Information Centre #1 - Township of Tiny Septage Management Class Environmental Assessment Study. Staff Recommendation: Receive. Page 3 of 290 Page Council Meeting Agenda - June 22, 2011. 12. CONSENT AGENDA: 161 -162 d) Correspondence dated May 20, 2011 from John Coleman, Chief Federal Negotiator, Department of Indian and Northern Affairs, re: Coldwater- Narrows Specific Claim. Staff Recommendation: Receive. 163 -185 e) Orillia Public Library 2010 Annual Report. Staff Recommendation: Receive. 186 -187 f) Correspondence dated May 27, 2011 from Margarett Best, Minister, Ministry of Health and Promotion and Sport re: Healthy Communities Fund Grants Project Stream 2011 -2012, File Number 2011 -1 EEF -9739. Staff Recommendation: Receive. 13. COMMUNICATIONS: 188 a) Correspondence dated June 6, 2011 from Paul Weber, re: Request for Walking Path to Line 4 Park. 189 b) Correspondence dated June 7, 2011 from Keely Breen, re: Request to Reduce Speed Limit on Ingram Road. 190 c) Correspondence dated June 14, 2011 from Wayne Orr, CAO, Township of South Frontenac, re: Limiting manufacturing and packaging to products that can be recycled. 191 d) Correspondence dated June 16, 2011 from Len Mitchell re: Arena Parking. 192 e) Correspondence dated June 6, 2011 from Susan Woods, Secretary, AWARE Oro - Medonte re: Council Agendas. 193 f) Correspondence dated June 16, 2011 from Kristina and Carl Guldenstein re: Request to Use Smart E -Bike on RailTrail. 14. NOTICE OF MOTIONS: None. 194 -207 I►411 .*1 15. BY -LAWS: a) By -Law No. 2011 -092 b) By -Law No. 2011 -096 A By -law to authorize certain capital works of The Corporation of the Township of Oro - Medonte (The Municipality); to authorize the submission of an application to the Ontario Infrastructure Projects Corporation (OIPC) for financing such capital works; to authorize temporary borrowing from OIPC to meet expenditures in connection with such works; and to authorize long term borrowing from OIPC for such works through the issue of debentures. A By -law to Appoint Representatives to the Recreation Technical Support Group. Page 4 of 290 Council Meeting Agenda - June 22, 2011. Page 15. BY -LAWS: 209 c) By -Law No. 2011 -097 A By -law to Appoint a Representative to the Accessibility Advisory Committee. 210 d) By -Law No. 2011 -098 A By -law to Appoint a Representative to Barrie Area Physician Recruitment. 211 -212 e) By -Law No. 2011 -099 A By -law to amend the zoning provisions on lands described as follows: Part of Lot 24, Concession 9, RP 51 R- 37614, Parts 2, 3 and 4 Township of Oro - Medonte, County of Simcoe Roll # 4346- 020 -005- 1100. 213 -224 f) By -Law No. 2011 -106 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and 2008628 Ontario Ltd. described as lands as follows: Lot 97, Plan Page 5 of 290 51 M -957, as in LT58533 -0321 ROLL # 4346 -010- 003- 26597, TOWNSHIP OF ORO- MEDONTE, COUNTY OF SIMCOE. 225 -226 g) By -Law No. 2011 -101 A By -law to remove the Holding symbol On lands described as follows: Lot 97, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe, Roll # 4346- 010- 003 - 26597. 227 -238 h) By -Law No. 2011 -107 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and 2008628 Ontario Ltd. described as lands as follows: Lot 98, Plan 51 M -957, as in LT58533 -0322 ROLL # 4346 -010- 003- 26598, TOWNSHIP OF ORO- MEDONTE, COUNTY OF SIMCOE. 239 -240 i) By -Law No. 2011 -102 A By -law to remove the Holding symbol On lands described as follows: Lot 98, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe, Roll # 4346- 010- 003 - 26598. 241 -252 j) By -Law No. 2011 -108 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and 2008628 Ontario Ltd. described as lands as follows: Lot 119, Plan 51 M -957, as in LT58533 -0343 ROLL # 43- 46 -010- 003- 26619, TOWNSHIP OF ORO- MEDONTE, COUNTY OF SIMCOE. 253 -254 k) By -Law No. 2011 -103 A By -law to remove the Holding symbol On lands described as follows: Lot 119, Plan 51M-957, Page 5 of 290 Council Meeting Agenda - June 22, 2011. Page 15. BY -LAWS: Township of Oro - Medonte, County of Simcoe, Roll # 4346- 010- 003 - 26619. 255 -266 1) By -Law No. 2011 -109 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and 2008628 Ontario Ltd. described as lands as follows: Lot 9, Plan 51 M -957, as in LT58533 -0233 ROLL # 43- 46 -010- 003- 26509, TOWNSHIP OF ORO- MEDONTE, COUNTY OF SIMCOE. 267 -268 m) By -Law No. 2011 -104 A By -law to remove the Holding symbol On lands described as follows: Lot 9, Plan 51 M -957 Township of Oro - Medonte, County of Simcoe Roll # 4346- 010- 003 - 26509. 269 -281 n) By -Law No. 2011 -100 A By -law to Repeal By -law No. 2010 -147 and to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Jeffrey and Erin Jackson described as lands as follows: PART OF BLOCK A PLAN M -9, BEING PART 1 ON PLAN 51R37168, S/T EASEMENTS IN LT354320 AND LT441545 BEING ALL OF PIN 74057 -0536 (LT) ROLL # 43 -46- 010 - 003 -14800 (LOT 3) TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE. 282 -284 o) By -Law No. 2011 -105 A By -law to Authorize the Execution of the Memorandum of Understanding Between the Township of Oro - Medonte and Ontario Provincial Police (OPP) (Special Events at Horseshoe Valley Resort). 285 -289 p) By -Law No. 2011 -110 A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and Morris Shelswell & Sons Excavating & Grading Ltd. for Municipal Office Sidewalk / Curb Replacement Project (Project Number: RC -2011- 01). 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): Page 6 of 290 Page Council Meeting Agenda - June 22, 2011. 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18. CONFIRMATION BY -LAW: 290 a) By -law No. 2011 -095 Being a Council 2011. 19. ADJOURNMENT: a) Motion to Adjourn. By -Law to Confirm the Proceedings of the Meeting Held on Wednesday, June 22, Page 7 of 290 6a) - Minutes of Council meeting held on Wednesday, June 8, THE TOWNSHIP OF ORO- MEDONTE REGULAR COUNCIL MEETING MINUTES Tounullipof Council Chambers framed Heritage, Exciting Fisher Wednesday, June 8, 2011 TIME: 6:04 P.M. Present: Regrets: 2010 - 2014 COUNCIL Mayor H.S. Hughes Deputy Mayor Ralph Hou( Councillor Kelly Meyer Councillor Marty Lancaste Councillor John Crawford Councillor Dwight Evans+ Councillor Mel Cnutanche Staff Present: Robin Dunn, Chit _ sinistrative Officer; Doug Irwin, Director of Corporate Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C110608 -1 Moved by Lancaster, Seconded by Meyer Be it resolved that pursuant to Section 15d) Council does hereby waive the provisions of Procedural By -law 2011 -011 to permit a deputation by Robert Venton, re: Jazz in the Park Events at Bayview Memorial Park, Summer 2011. Carried. Page 1 of 16 Page 8 of 290 6a) - Minutes of Council meeting held on Wednesday, June 8, Council Meeting Minutes — June 8, 2011 Motion No. C110608 -2 Moved by Lancaster, Seconded by Meyer Be it resolved that the agenda for the Council meeting of Wednesday, June 8, 2011 be received and adopted, as amended, to add Item 9a) Robert Venton, re: Jazz in the Park Events at Bayview Memorial Park, Summer 2011 and withdraw Item 4c), Andria Leigh, Director of Development Services re: Acquisition /disposition of land (Affordable Housing) to be brought forward to the June 22 meeting. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. C110608 -3 Moved by Lancaster, Seconded by Crawford Be it resolved that we do now go in Closed Session at 6:06 p.m. to discuss • acquisition /disposition of land; • solicitor - client privilege; • personal matters affecting an identifiable individual. Carried. b) Motion to Rise and Report. Motion No. C110608 -4 Moved by Meyer, Seconded by Lancaster Be it resolved that we do now Rise at 6:57 p.m. and Recess until 7:00 p.m. at which time we shall Report on the Closed Session Items 4d) Robin Dunn, CAO, re: Solicitor - client privilege (Legal Opinion), 4e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management Update), 4f) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Ingram Road Lands), 4g) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Foxmead Road). Carried. Page 2 of 16 Page 9 of 290 6a) - Minutes of Council meeting held on Wednesday, June 8, Council Meeting Minutes — June 8, 2011 c) Andria Leigh, Director of Development Services, re: Acquisition /disposition of land (Affordable Housing) [from June 1, 2011]. This item was withdrawn. d) Robin Dunn, Chief Administrative Officer, re: Solicitor - client privilege (Legal Opinion) [from June 1 meeting]. The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Janette Teeter, Deputy Clerk. Motion No. C110608 -5 Moved by Lancaster, Seconded by Meyer Be it resolved that the confidential correspondence dated June 2, 2011 from Chris Williams, Aird & Berlis LLP and presented by Robin Dunn, Chief Administrative Officer, re: Solicitor - client privilege (Legal Opinion) be received. Carried. e) Robin Dunn, Chief Administrative Officer re: Personal matters about an identifiable individual (Performance Management Update). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Janette Teeter, Deputy Clerk. Motion No. C110608 -6 Moved by Crawford, Seconded by Lancaster Be it resolved that the confidential correspondence dated June 8, 2011 and presented by Robin Dunn, Chief Administrative Officer re: Personal matters about an identifiable individual (Performance Management Update) be received. Carried. Page 3of16 Page 10 of 290 6a) - Minutes of Council meeting held on Wednesday, June 8, Council Meeting Minutes — June 8, 2011 f) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Ingram Road Lands). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Janette Teeter, Deputy Clerk. Motion No. C110608 -7 Moved by Evans, Seconded by Crawford Be it resolved 1. That Confidential Report No. CS2011 -013, Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Ingram Road Lands) be received and adopted. 2. That the Township Solicitor be authorized to proceed as required to resolve the title issues associated with the Township lands. 3. That staff proceed as directed by Council. 4. That the portion of Ingram Road between Line 3 North and Line 4 North, identified as Part of PIN 58526 -0003 (LT), more particularly described as Parts 2, 3, 4, 5, 9, 10, 11 and 13 Plan 51 R -37934 and Part 1, Plan 51 R -37937 be permanently closed. 5. That the portion of Ingram Road between Line 3 North and Line 4 North be established and assumed on the lands more particularly described as Parts 4, 6, 10, and 11, Plan 51 R -37934 and Part 1, Plan 51 R- 37937. 6. And that the Clerk bring forward the appropriate by -law for Council's consideration. Carried. g) Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Foxmead Road Lands). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Janette Teeter, Deputy Clerk. Motion No. C110608 -8 Moved by Meyer, Seconded by Lancaster Be it resolved 1. That Confidential Report No. CS 2011 -14, Doug Irwin, Director of Corporate Services /Clerk re: Acquisition /disposition of land (Foxmead Road Lands) be received and adopted. 2. That staff be authorized to advise the abutting property owners of the circumstances of the said land. 3. And that staff report back to Council with respect to the abutting property owners desire to acquire the said lands. Carried. Page 4 of 16 Page 11 of 290 6a) - Minutes of Council meeting held on Wednesday, June 8, Council Meeting Minutes — June 8, 2011 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on June 1, 2011. Motion No. C110608 -9 Moved by Evans, Seconded by Crawford Be it resolved that the draft minutes of the Council meeting held on Wednesday, June 1, 2011 be adopted as printed and circulated. 46bw�x Carried 7. RECOGNITION OF ACHIE MENTS: None. 8. PUBLIC MEETINGS: None. Carried. Page 5 of 16 Page 12 of 290 6a) - Minutes of Council meeting held on Wednesday, June 8, Council Meeting Minutes — June 8, 2011 9. DEPUTATIONS: a) Robert Venton, re: Jazz in the Park Events at Bayview Memorial Park, Summer 2011. Motion No. C110608 -11 Moved by Crawford, Seconded by Evans Be it resolved 1. That the correspondence from Robert Venton re: Jazz in the Park Events at Bayview Memorial Park, Summer 2011 be received. 2. That the request to utilize Bayview Memorial Park on Thursday evenings commencing July 7, 2011 up to 8 weeks to host Jazz in the Park concert series be approved. 3. And That the Director of Recreation and Community Services liaise with the applicant accordingly. Motion No. C110608 -12 Moved by Meyer, Seconded by Lancaster Be it resolved that the memorandum correspondence dated June 1, 2011 from Hugh Murray, Deputy Fire Chief, re: CMT Music Festival, Burl's Creek Family Event Park, August 26 -28, 2011 be received. Page 6 of 16 Page 13 of 290 6a) - Minutes of Council meeting held on Wednesday, June 8, Council Meeting Minutes — June 8, 2011 b) Report No. RC 2011 -11, Shawn Binns, Director of Recreation and Community Services re: Administration Centre Walkways [to be distributed at meeting]. Motion No. C110608 -13 (Amendment) Moved by Lancaster, Seconded by Crawford Be it resolved that the motion with respect to Report No. RC2011 -12, Shawn Binns, Director of Recreation and Community Services re: Tender RC2011 -01 Administration Centre Walkway be amended to delete #3 and replace with: "3. That the additional funding requirements beyond the 2011 budget allocation be financed from the Accessibility Reserve Fund and the Budget Stabilization Fund, including the costs associated with the Engineering and Inspection." Carried. Motion No. C110608 -14 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That Report No. RC2011 -12, Shawn Binns, Director of Recreation and Community Services re: Tender RC2011 -01 Administration Centre Walkway be received and adopted. 2. That tender contract RC2011 -01 be awarded to Morris Shelswell and Sons in the amount of $32,555.30 (inclusive of HST). 3. That the additional funding requirements beyond the 2011 budget allocation be financed from the Accessibility Reserve Fund and the Budget Stabilization Fund, including the costs associated with the Engineering and Inspection. 4. And That the Clerk bring forward the applicable by -law for Council's consideration. Carried as Amended. Page 7of16 Page 14 of 290 6a) - Minutes of Council meeting held on Wednesday, June 8, Council Meeting Minutes — June 8, 2011 c) Robin Dunn, Chief Administrative Officer, correspondence from Ministry of Municipal Affairs and Housing re: Notice to AMO 2011 Conference Delegates. Motion No. C110608 -15 Moved by Meyer, Seconded by Lancaster Be it resolved 1. That the correspondence from the Ministry of Municipal Affairs and Housing and presented by Robin Dunn, Chief Administrative Officer, re: Notice to AMO 2011 Conference Delegates be received. 2. And further that staff be authorized to proceed accordingly as directed by Council to submit Delegation requests to: 1. Ministry of Economic Development, 2. Ministry of Tourism, 3. Ministry of Infrastructure and 4. Ministry of Education. Carried. d) Report No. CS 2011 -011, Doug Irwin, Director of Corporate Services /Clerk, re: Common Interest Committee — Terms of Reference [deferred from May 18, 2011 meeting]. Motion No. C110608 -16 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That Report No. CS 2011 -011, Doug Irwin, Director of Corporate Services /Clerk, re: Common Interest Committee — Terms of Reference be received and adopted. 2. And That the Township of Oro - Medonte's representatives on the Common Interest Committee convey Council's preferred option with respect to the operation of the Committee, being Option #1 as identified in the Draft Report to the Common Interest Committee. Defeated. Page 8of16 Page 15 of 290 6a) - Minutes of Council meeting held on Wednesday, June 8, Council Meeting Minutes — June 8, 2011 e) Doug Irwin, Director of Corporate Services /Clerk re: Council Representation for: • Recreation Technical Support Group, • Accessibility Advisory Committee, • Environmental Roundtable. Motion No. C110608 -17 Moved by Lancaster, Seconded by Meyer Be it resolved 1. That Councillors Lancaster and Meyer be appointed as the Council Representatives for the Recreation Technical Support Group. 2. That Councillor Meyer be appointed as Chair for the 2011 -2012 term. 3. And That the appropriate by -law be brought forward for Council's consideration. Carried. Motion No. C110608 -18 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That Councillor Lancaster be appointed as the Council Representative for the Accessibility Advisory Committee 2. That the Council Representative be appointed Chair for the 2011 -2012 term. 3. And That the appropriate by -law be brought forward for Council's consideration. Carried. Motion No. C110608 -19 Moved by Meyer, Seconded by Lancaster Be it resolved that Councillors Crawford and Lancaster be appointed as the Council Representatives for the Environmental Roundtable for the 2011 -2012 term. Carried. Motion No. C110608 -20 Moved by Evans, Seconded by Crawford Be it resolved that Mayor H.S. Hughes be appointed to the Barrie Area Physician Recruitment Committee. Carried. Page 9 of 16 Page 16 of 290 6a) - Minutes of Council meeting held on Wednesday, June 8, Council Meeting Minutes — June 8, 2011 11. REPORTS OF MEMBERS OF COUNCIL: None. 12 CONSENT AGENDA: a) Announcements of Interest to the Public. 1. Correspondence from The Ontario Family Fishing Weekend Steering Committee, re: Ontario Family Fishing Week, July 2 -10, 2011. b) Minutes of Nottawasaga Valley Conservation Authority meeting held on April 29, 2011. Staff Recommendation: Receive. c) Nottawasaga Valley Conservation Authority, re: Financial Statements for the Year ended December 31, 2010. Staff Recommendation: Receive. d) Lake Simcoe Region Conservation Authority, minutes of meeting held on April 29, 2011 and highlights of meeting held on May 27, 2011. Staff Recommendation: Receive. e) Correspondence dated May 26, 2011 from Gayle Wood, CAO, Lake Simcoe Region Conservation Authority re: LSRCA's Natural Heritage System Land Securement Project 2011 -2015. Staff Recommendation: Receive. f) Correspondence dated May 24, 2011 from Dalton McGuinty, Premier, re: City of Oshawa Resolution, School Board's Declaration of Voting Day as a Professional Activity Day. Staff Recommendation: Receive. g) Correspondence dated May 27, 2011 from Andrea Samad, Technical Standards & Safety Authority (TSSA) re: Hazard Distance Information for Filling /Plan /Container Refill Centre at 1490 Hwy 11, Shanty Bay, The Hitch House Inc. Staff Recommendation: Receive. Page 10 of 16 Page 17 of 290 6a) - Minutes of Council meeting held on Wednesday, June 8, Council Meeting Minutes — June 8, 2011 Motion No. C110608 -21 Moved by Meyer, Seconded by Lancaster Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public. 1. Correspondence from The Ontario Family Fishing Weekend Steering Committee, re: Ontario Family Fishing Week, July 2 -10, 2011. b) Minutes of Nottawasaga Valley Conservation Authority meeting held on April 29, 2011. Received. c) Nottawasaga Valley Conservation Authority, re: Financial Statements for the Year ended December 31, 2010. Received. d) Lake Simcoe Region Conservation Authority, minutes of meeting held on April 29, 2011 and highlights of meeting held on May 27, 2011. Received. e) Correspondence dated May 26, 2011 from Gayle Wood, CAO, Lake Simcoe Region Conservation Authority re: LSRCA's Natural Heritage System Land Securement Project 2011 -2015. Received. f) Correspondence dated May 24, 2011 from Dalton McGuinty, Premier, re: City of Oshawa Resolution, School Board's Declaration of Voting Day as a Professional Activity Day. Received. g) Correspondence dated May 27, 2011 from Andrea Samad, Technical Standards & Safety Authority (TSSA) re: Hazard Distance Information for Filling /Plan /Container Refill Centre at 1490 Hwy 11, Shanty Bay, The Hitch House Inc. Received. Carried. 001�1�1�11��_��y��0��_�� a) Correspondence dated May 18, 2011 from Information and Privacy Commissioner of Ontario re: Notice of Order MO -2624. Motion No. C110608 -22 Moved by Evans, Seconded by Crawford Be it resolved that the correspondence dated May 18, 2011 from Information and Privacy Commissioner of Ontario re: Notice of Order MO -2624 be received. Carried. Page 11 of 16 Page 18 of 290 6a) - Minutes of Council meeting held on Wednesday, June 8, Council Meeting Minutes — June 8, 2011 b) Correspondence dated May 16, 2011 from Kevin Toth, President & Chief Operating Officer, Skyline Hotels & Resorts, Horseshoe Resort, re: Canada Day Weekend Celebrations, 2011. Motion No. C110608 -23 Moved by Lancaster Seconded by Meyer Be it resolved 1. That the correspondence dated May 16, 2011 from Kevin Toth, President & Chief Operating Officer, Skyline Hotels & Resorts, Horseshoe Resort, re: Canada Day Weekend Celebrations, 2011 be received. 2. That the Township support the Canada Day Celebrations with funding in the amount of $5,000 as approved in the 2011 Budget. 3. And Further That the Director of Recreation and Community Services advise Horseshoe Resort accordingly. Carried. c) Correspondence dated April 27, 2011 from Slawko Borys, President, Ukrainian National Federation of Canada, Toronto Branch, re: Request for Noise By -Law Exemption - Summer 2011. Motion No. C110608 -24 Moved by Crawford, Seconded by Evans Be it resolved 1. That the correspondence dated April 27, 2011 from Slawko Borys, President, Ukrainian National Federation of Canada, Toronto Branch, re: Request for Noise By- Law Exemption - Summer 2011 be received. 2. That Council waives the provisions of Section 4 of By -Law No. 2009 -024 requiring the Municipal Law Enforcement Officer to prepare a report to Council prior to the event. 3. That an exemption be granted to the Township Noise By -law to the Ukrainian Camp for the events scheduled for the July 2, August 6 and September 3, 2011 on the provision that all activities at the dance location be concluded promptly at 12:00 a.m. (midnight) including the band reducing the volume at 11:00 p.m. 4. That the Ukrainian Camp liaise and provide the Municipal Law Enforcement Division with the names and contact telephone numbers of individuals who will be in charge during the events, to allow the Township to contact them should issues arise. 5. That the applicant provides appropriate notification and liaise with the Ontario Provincial Police, Oro - Medonte Township Fire & Emergency Services, local residents and businesses affected. 6. And That the applicant be notified of Council's decision under the Director of Corporate Services /Clerk's decision. Carried. Page 12 of 16 Page 19 of 290 6a) - Minutes of Council meeting held on Wednesday, June 8, Council Meeting Minutes — June 8, 2011 d) Correspondence dated April 27, 2011 from Slawko Borys, President, Ukrainian National Federation of Canada re: Sokil Subdivision - Hawkestone. Motion No. C110608 -25 Moved by Meyer, Seconded by Lancaster Be it resolved that the correspondence dated April 27, 2011 from Slawko Borys, President, Ukrainian National Federation of Canada re: Sokil Subdivision - Hawkestone be received. Carried. e) Correspondence dated May 13 and 31, 2011 from Bratty and Partners LLP re: Modco Investments Ltd., Part of Block D, Plan M -8, designated as Part 1 on Plan 51 R -37175 and Part of Block A, Plan M -9, designated as Part 1 on Plan 51 R- 37479, Township of Oro - Medonte. Motion No. C110608 -26 Moved by Lancaster, Seconded by Evans Be it resolved 1. That the correspondence dated May 13 and 31, 2011 from Bratty and Partners LLP re: Modco Investments Ltd., Part of Block D, Plan M -8, designated as Part 1 on Plan 51 R -37175 and Part of Block A, Plan M -9, designated as Part 1 on Plan 51 R- 37479, Township of Oro - Medonte be received. 2. That the Township of Oro - Medonte consents to the Release and Abandonment of Easements on PINs 74057- 0571(LT) and 74057- 0573(LT). 3. That the Mayor and Clerk be authorized to execute the Authorization and Direction for the Release and Abandonment. 4. And That the Director of Development Services notify the applicant of Council's decision. Carried. Page 13 of 16 Page 20 of 290 6a) - Minutes of Council meeting held on Wednesday, June 8, Council Meeting Minutes — June 8, 2011 f) Correspondence dated June 2, 2011 from Michelle MacFarlane, on behalf of the West Oro Baptist Church Cemetery Board re: Request for Resolution for Cemeteries Regulation Unit of the Ministry of Consumer Services, By -Law No. 2008 -018, Concession 5, West Part of Lot 5 (Oro), 2815 Line 4 North. Motion No. C110608 -27 Moved by Lancaster, Seconded by Meyer Whereas the Committee of Adjustment of the Township of Oro - Medonte approved, at its meeting on October 18, 2007, Consent Application 2007 -B -30 which was a boundary adjustment of a 0.04 hectare parcel of land to be added to 1058 Bass Lake Side Road West (West Oro Baptist Church Cemetery) for the purposes of expansion to the cemetery lands. And Whereas the Council of the Township of Oro - Medonte approved, at its meeting on February 27, 2008, By -law 2008 -018, which rezoned the lands subject to the boundary adjustment to the Institutional (1) Zone which includes as a permitted use Cemeteries. Now Therefore, Be it Resolved that the Township of Oro - Medonte does hereby support the 0.04 hectare expansion of the West Oro Baptist Church Cemetery located at 1058 Bass Lake Side Road West in the Township of Oro - Medonte with such expansion being located to the northwest of the existing cemetery as approved by the Township of Oro - Medonte Committee of Adjustment decision and the Council decisions. Carried. 14. NOTICE OF MOTIONS: None. Page 14 of 16 Page 21 of 290 6a) - Minutes of Council meeting held on Wednesday, June 8, Council Meeting Minutes — June 8, 2011 15 BY -LAWS: a) By -Law No. 2011 -089 A By -law to Appoint Representatives to the Oro - Medonte Accessibility Advisory Committee (AAC). b) By -Law No. 2011 -090 A By -law to Appoint Representatives to the Oro - Medonte Recreation Technical Support Group (RTSG). c) By -Law No. 2011 -091 A By -law to Authorize the Execution of an Agreement between Her Majesty the Queen in Right of Ontario, as represented by the Minister of Transportation and The Corporation of the Township of Oro - Medonte (Agreement #11459). Motion No. C110608 -28 Moved by Evans, Seconded by Crawford Be it resolved that the following by -laws: <: a) By -Law No. 2011 -089 A By -law to Appoint Representatives to the Accessibility Advisory Committee (AAC), b) By -Law No. 2011 -090 A By -law to Appoint Representatives to the Recreation Technical Support Group (RTSG), c) By -Law No. 2011 -091 A By -law to Authorize the Execution of an Agreement between Her Majesty the Queen in Right of Ontario, as <ONrepresented by the Minister of Transportation and The °•Corporation of the Township of Oro - Medonte (Agreement #11459), be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 16.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17.CLOSED SESSION ITEMS (UNFINISHED ITEMS): Page 15 of 16 Page 22 of 290 6a) - Minutes of Council meeting held on Wednesday, June 8, Council Meeting Minutes — June 8, 2011 18 CONFIRMATION BY -LAW: a) By -Law No. 2011 -088 Being a By -Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, June 8, 2011. Motion No. C110608 -29 Moved by Meyer, Seconded by Lancaster Be it resolved that By -Law No. 2011 -088, being a by -law to confirm the proceedings of the Council meeting held on Wednesday, June 8, 2011 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. 19.ADJOURNMENT: Motion to Adjourn. Motion No. C110608 -30 Moved by Crawford, Seconded by Meyer Be it resolved that we do now adjourn at 9:17 p.m. Mayor, H.S. Hughes Douglas Irwin Carried. Carried. Page 16 of 16 Page 23 of 290 6b) - Minutes of Committee of Adjustment meeting held on Thu... � O �. 7'ou� h�� j 1 rraud Heritage, Exciting Framer Thursday, June 16, 2011 THE TOWNSHIP OF ORO- MEDONTE COMMITTEE OF ADJUSTMENT MEETING MINUTES Council Chambers Time: 10:07 a.m. Moved by Hastings, Seconded by Macpherso It is recom the agenda for the Committee of Adjustment meeting of Thursday, June 16, 1 be rec d and ted. Carried. a) Minutes of Committee of Adjustment meeting held on Thursday, May 19, 2011. Motion No. CA110616 -2 Moved by Johnson, Seconded by Macpherson It is recommended that the minutes of the Committee of Adjustment meeting of Thursday, May 19, 2011 be adopted as printed and circulated. Carried. Page 1 of 7 Page 24 of 290 6b) - Minutes of Committee of Adjustment meeting held on Thu... Committee of Adjustment Minutes — June 16, 2011 5. PUBLIC MEETINGS: a) 2010 -A -18 - Robert E. Drury 170 Line 1 North, Part East ' /z Lot 12, Concession 1, Plan 51 R- 27532, Part 1 (Former Township of Oro) Request to recognize an existing dwelling being within the required rear yard setback in the Rural Residential Two (RUR2) Zone. Robert Drury, applicant, was present. Motion No. CA110616 -3 Moved by Macpherson, Seconded by Johnson It is recommended that the Committee of Adjustment approves Variance Application 2010 - A-18, being to recognize an existing dwelling which is located within the required 30 metre setback to the Environmental Protection (EP) Zone, be reduced to 0 metres, and a rear year setback reduced from the required 8.0 metres to 7.7 metres. Subject to the following conditions: 1. That an Ontario Land Surveyor provides verification to the Township of compliance with the Committee's decision by verifying in writing that the existing dwelling does not exceed 7.7 metres to the rear lot line. 2. And That the setbacks be in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee. Carried. Page 2 of 7 Page 25 of 290 6b) - Minutes of Committee of Adjustment meeting held on Thu... Committee of Adjustment Minutes — June 16, 2011 b) 2011-A-14- Sandra and Tibor Harmathy 641 Line 13 North, Concession 14, West Part Lot 13 Request for relief from maximum height, increase in situation of non - compliance and building or structure within 30 metres of Environmental Protection (EP) Zone. Rod Young, agent, was present. Motion No. CA110616 -4 Moved by Macpherson, Seconded by Johnson It is recommended that the Committee of Adjustment approves Variance Application 2011 - A-14, specifically, to permit the reduction in the minimum required setback from the limit of the Environmental Protection (EP) Zone, from thirty (30) metres to zero (0) metres for buildings and structures on the subject property, subject to the following conditions: 1. That, notwithstanding Table B5, and Sections 5.16.1 c), and Section 5.28 of Zoning By- law 97 -95, the single detached dwelling on the subject property shall comply with all other applicable provisions of Zoning By -law 97 -95. 2. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision: a. by 1) pinning the footings, and 2) verifying in writing prior to pouring of the foundation by way of survey /real property report, that the footprint of the dwelling will not exceed approximately 210.12 square metres; and b. verifying in writing by real property report, that the height of the dwelling will not exceed approximately 11.0 metres. 3. That the applicant obtain any permits and /or approvals, if required, from Lake Simcoe Region Conservation Authority. 4. And That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. Carried. Page 3 of 7 Page 26 of 290 6b) - Minutes of Committee of Adjustment meeting held on Thu... Committee of Adjustment Minutes — June 16, 2011 c) 2011 -A -15 - Harold Huber 21 Lakeshore Road East, Plan 627, Lot 9 (Former Township of Oro) Request for relief from accessory structures and uses permitted locations (setback distance equal to front yard), maximum lot coverage and setback of approximately 12.0 metres from the average high water mark of Lake Simcoe. Andrew McIntyre, agent, was present. He advised that the new property owner, Randy Bosse, had provided authorization to continue with the application. Garry Potter, neighbour, requested that the conditions imposed by the Committee include the requirement for a privacy screen at the end of the deck, that the new deck be required to be no higher than the existing deck, that the setback be reduced to 13 metres and that the depth of the proposed deck be no greater than 3.6 metres. Motion No. CA110616 -5 Moved by Hastings, Seconded by Macpherson It is recommended that the Committee of Adjustment approves Variance Application 2011 - A -15, specifically, being to reduce the required setback to the average high water mark of Lake Simcoe from 20 metres to 13.0 metres for a the construction of a deck and for an addition onto the existing private garage, which is proposed reduce the required front yard setback from 7.5 metres to 5.5 metres and increase the lot coverage to 6% for accessory buildings in the SR Zone, subject to the following conditions: 1. That the size and setbacks of the proposed deck be in conformity with the sketches submitted with the application and approved by the Committee; 2. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of the foundation so that: i. The deck be located no closer than 13.0 metres from the average high water mark of Lake Simcoe; ii. The proposed private garage be located no closer than 5.5 metres from the front lot line; 3. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. 4. That the applicant submits to the satisfaction of Township and the Lake Simcoe Region Conservation Authority a tree planting plan. 5. And That the applicant obtain approvals, if required, from the Lake Simcoe Region Conservation Authority. Carried. Page 4 of 7 Page 27 of 290 6b) - Minutes of Committee of Adjustment meeting held on Thu... Committee of Adjustment Minutes — June 16, 2011 d) 2011 -B -10 -Stephen and Marsha Sperling 364 Shanty Bay Road, Part of Lots 22, 23 and 24, North Side of Monk Street, Plan 1(Former Township of Oro) Request to permit an easement for an existing buried Bell Canada cable. Tania Batchuarova, agent, was present. The Committee received correspondence dated June 15, 2011 from Marion Elliott, Dean and Kurt Stauffer. Motion No. CA110616 -6 Moved by Chappell, Seconded by Macpherson it It is recommended that the Committee of Adjustment grants provisional approval to Consent Application 2011 -B -10, being to permit an easement having an area of approximately 0.012 hectares for a buried Bell Canada cable. Subject to the following conditions: X Am 2. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 3. And That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Page 5 of 7 Page 28 of 290 6b) - Minutes of Committee of Adjustment meeting held on Thu... Committee of Adjustment Minutes — June 16, 2011 e) 2011 -B -11 -Terrace Hill Homes Inc. Part of Lots 22, 23 and 24, North Side of Monk Street, Plan 1(Former Township of Oro) Request to permit an easement for an existing buried Bell Canada cable. Tania Batchuarova, agent, was present. Motion No. C110616 -7 Moved by Chappell, Seconded by Hastings It is recommended that the Committee of Adjustment grants provisional approval to Consent Application 2011 -B -10, being to permit an easement having an area of approximately 0.012 hectares for a buried Bell Canada cable. Subject to the following conditions: 1. That three copies of a Registered Reference Plan indicating the lands subject to the easement be prepared by an Ontario Land Surveyor be submitted to the Secretary - Treasurer; 2. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 3. And That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Page 6 of 7 Page 29 of 290 6b) - Minutes of Committee of Adjustment meeting held on Thu... Committee of Adjustment Minutes — June 16, 2011 6. NEW BUSINESS: a) OMB Appeal - 2011 -B -09, William and Loretta Crawford, 432 Line 7 South, Technical Severance. Motion No. C110616 -8 Moved by Macpherson, Seconded by Johnson It is recommended that the verbal information presented by Steven Farquharson, Secretary Treasurer, re: OMB Appeal - 2011 -B -09, William and Loretta Crawford, 432 Line 7 South, Technical Severance be received. 7. NOTICE OF MOTION: 8. NEXT MEETING DATE: Thursday, July 21, 2011 at 10:00 a.m' 9. ADJOURNMENT: a) Motion to Adjourn Motion No. C110616 -9 Moved by Chappell, Seconded by Macpherson It is recommended that we do now adjourn at 11 47 a.m. Larry Tupling, Chair Carried. Carried. Steven Farquharson, Secretary Treasurer Page 7 of 7 Page 30 of 290 9a) - 8:00 p.m. Bev Parcells, re: Conditions of Ridge Road,... Page 31 of 290 REQUEST FOR DEPUTATION BEFORE COUNCIL/COMMITTE Any written or electronic submissions and background information for consideration by Council /Committee must be submitted to the Clerk by 4:30 pm on the Wednesday of the week prior to the preferred meeting. Electronic submissions sho - submitted in Microsoft PowerPoint /Microsoft Word format - ED Preferred Meeting and Date: 0 I am requesting deputation to speak: JUN 1 3 2011 a) on my own behalf; or ORO- MEDONTE b) ❑ on behalf of a group / organization / association, if b), please state name of group/ organization lasso ' 16� NISHIP I would like to use: ❑ projector ❑ laptop Name(s) of Speaker(s) A deputation wishing to appear before Council /Committee shall be limited to no more than two (2) speakers with a tgtal sp g time q not more than ten (10) minutes. Subject of Presentation Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Please note, if you intend to include handouts or a presentation using electronic devices, one (1) copy of any electronic presentation and fifteen (15) hard copies of the presentation including any handouts and are to be delivered to the Clerk's Office in accordance with the guidelines for Deputations/Del attons outlined in the Township's Procedural By -law. o C h �� Reason why this presentation is important to-Council and to the mumci ality: -\_s5 U E' 'CCU p Date of Request: Signature(s) of Speaker(s): Address: Telephone: _ Fax: Email: Note: Additional material may be circulated ! presented at the time of the deputation. Scheduling will be at the discretion of the Clerk, and will be confirmed. There are no guarantees that by requesting a certain date(s) your deputation will be accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk. Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001, c,25 as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Clerk's Office, The Corporation of the Township of Oro- Medonte, 148 Line 7 South, Box 100, Oro, Ontario, LOL 2X0. 01/2011 Page 31 of 290 9b) - 8:10 p.m. Jonathan Reid and Briana Dean, re: Warrior D... Page 32 of 290 iN EFQRE COi ._ E f0�0" C1V Proud Hairar, Enidng P.Ow Any written or electronic submissions and background information for consideration by Council /Committee must be submitted to the Clerk by 4:30 pm on the Wednesday of the week prior to the preferred meeting. Electronic submissions should be submitted in Microsoft PowerPoint /Microsoft Word format. Preferred Meeting and Date:�cL�� I am requesting deputation to speak: a) ❑ on my own behalf; or b) Ian behalf of a group / organization ! association, if b), please state name of group/ organization/association below.. I would like to use: ❑ projector ❑ laptop Name(s) of Speaker(s) A deputation wishing to appear before Council /Committee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10)) minutes. Subject of Presentation Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Please note, if you intend to include handouts or a presentation using electronic devices, one (1) copy of any electronic presentation and fifteen (15) hard copies of the presentation including any handouts and are to be delivered to the Clerk's Office in accordance with the guidelines for Deputations /Delegations outlined in the Township's Procedural By -law. A+,Q— i Z- .�r--:FA. Reason why this presentation is important to Council and to the municipality: bt lC ) ,C�D I C,\� C1c e ° t�l� ^4�� Aect�!>>. :.ate Agn, Date of Request: Signature(s) of Speaker(s): Address: 1 Telephone: 4'23 Fax: `-4cl�:) c��`'� 9,N4q Email: Note: Additional material may be circulated / presented at the time of the deputation. Scheduling will be at the discretion of the Clerk, and will be confirmed. There are no guarantees that by requesting a certain date(s) your deputation will be accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk. er�)5a1 I rmab6n ri this' form is collected,unde egat aptfr4 %r�ty t� the hlyrl)cipatAct S O.2Qt11; 25 as am9 ttled Ttte utfgtmtYfii�!� eollOcted;; and fnaiedalrtforthe purpose of creating a record that is available #q the general jxubdc purstiantto 3.ectitin 27 bf the Muni1eedoin�f lrorr►t�t�o r and Profac�on of Privacy Act. Questions ®bout (his rrollection shaufd tie direcied io�fhe Clerkxs Office Ths Corporatlon oCth a Toavn l� offmuleditnta f 4B,lirie auth, Bdx, Ontario,10L• 2Xfl. 01/2011 Page 32 of 290 9b) - 8:10 p.m. Jonathan Reid and Briana Dean, re: Warrior D... Appendix A— Festival Layout ...................................................................................... ............................... A -1 B — Security and Crowd Management Plan .................................................... ............................A -2 C— Philanthropy, Volunteers and Economic Stimulation .............................. ............................A -3 Page 33 of 290 Table Contents of Overview and General Information .................................................................. ............................... 3 ' Event Management EventDetails .................................................................................................... ............................... 4 Event Format and Staggered Attendance ........................................................ ............................... 4 Food and Non - Alcoholic Beverages ................................................................ ............................... 5 Types of Food Beverages Alcohol — Service and Issues ............................................................................ ............................... 5 MusicalEntertainment .................................................................................... ............................... 5 AdditionalServices .......................................................................................... ............................... 5 Sponsorship Tents Interactive Games Merchandise Store Facilitiesand Utilities ....................................................................................... ............................... 6 Toilets and Effluent Disposal Power Stage Jumbotron WasteManagement .......................................................................................... ............................... 6 Traffic, Public Transport, and Parking .............................................................. ..............................7 Safety and Risk Management ............................................................................ ..............................7 Emergency Services and Medical Plan Security and Crowd Control Insurance Fireworks Local Police Officials Signage and Structures Benefitsto the Township .................................................................................. ............................... 7 Philanthropy, Volunteers and Economic Stimulation Appendix A— Festival Layout ...................................................................................... ............................... A -1 B — Security and Crowd Management Plan .................................................... ............................A -2 C— Philanthropy, Volunteers and Economic Stimulation .............................. ............................A -3 Page 33 of 290 9b) - 8:10 p.m. Jonathan Reid and Briana Dean, re: Warrior D... 1. Overview and General Introduction Warrior Dash is an international running circuit that challenges participants to complete an extreme 5k obstacle course before celebrating their feat with live music, turkey legs, and beer. With 600,000 projected participants across 35 races in 2011, Warrior Dash is easily one of the largest and most successful running circuits in the world. We are thrilled to bring this success to Ontario for our fast -ever Canadian Warrior Dash, taking place Saturday, July 9t', 2011 at Horseshoe Resort in Oro! Warrior Dash Ontario is projected to bring 12,000 Warriors from across Canada and the United States to Oro to conquer our muddy, challenging, and fun obstacle course. In addition to providing these participants with an exciting and unforgettable experience, Warrior Dash is also proud to support several charity and non -profit organizations and to provide significant economic stimuli to our host communities through local spending and the spending of our participants. 2. Event Management Warrior Dash is operated by Red Frog Events, LLC, a large -scale event planning company based in Chicago, Illinois. Red Frog Events also operates two other international running circuits, Great Urban Race and Beach Palooza. For the creation of these events and their exemplary execution, Red Frog Events was recently honored with a Stevie International Business Award for 2010 North American Company of the Year. Red Frog Events was also recently honored with the Dream Big Small Business of the Year Award presented by the United States Chamber of Commerce. Warrior Dash Ontario will be operated by sixteen Red Frog Events staff members in conjunction with over 400 volunteers. The lead Race Director for Warrior Dash Ontario will be Greg Bostrom, and the Course Supervisor will be Katie Hollimon. Additionally, Red Frog Events will contract an event medical team, a private security team, and a parking management team along with various vendors as an extension of Event Staff. Page 34 of 290 9b) - 8:10 p.m. Jonathan Reid and Briana Dean, re: Warrior D... 3. Event Information Event Name: Warrior Dash Ontario Event Type: 5k Adventure Race Event Location: Horseshoe Resort, 1101 Horseshoe Valley Rd ❑Barrie, ON L4M 4Y8 Event Date: July 9"', 2011 Event Times: First Wave: 8:00am Final Wave: 6:30pm Awards Ceremony: 7:30pm Event Closed: 8:00pm Anticipated Participants: 12,000 Anticipated Total Attendance (Participants and Spectators): 20,000 Proposed Festival Layout: See Appendix A Proposed Course Route: Please see: http:// www .warriordash.com/register20ll ontario.php Promoter: Red Frog Events, LLC 320 W. Ohio St. Ste 500 Chicago, IL 60654 www.RedFrogEvents.com Race Director: Greg Bostrom Office Phone: (773) 687 -4595 Cell Phone: (651) 324 -5845 Fax: (773) 687 -4593 Email: Greg@RedFrogEvents.com Wehsite: www.WarriorDash.com 4. Event Format and Staggered Attendance Warrior Dash operates on a wave system that allows event attendance to be dispersed evenly throughout the day. This means that a wave of 500 participants will cross the starting line every 30 minutes between 8:00am and 6:30pm *, effectively staggering the attendance of our 12,000 projected runners. Due to this staggered start system and with an average participant stay of less than 3 hours, peak attendance for Warrior Dash Ontario is not expected to exceed 3,500 people. *Additional waves may be added to accommodate higher demand. Total registration as of 06/01/11 is 9,610. 4 Page 35 of 290 9b) - 8:10 p.m. Jonathan Reid and Briana Dean, re: Warrior D... 5. Food and Non - Alcoholic Beverages Horseshoe Resort has been contracted to provide all food and non - alcoholic beverages. Horseshoe will be comply with all guidelines set forth by the Health Department and provide all necessary documentation pertaining to the food service. a. Food Menu 1. Turkey Legs 2. Barbecue Beef Sandwich 3. Chicken Sandwich 4. Veggie. Burgers 5. Brats 6. Corn on the Cob 7. Individually Wrapped Potato Chips b. Beverages 1. Water 2. Lemonade 3. Beer 6. Alcohol- Service and Issues Beer will be the sole alcoholic beverage available for sale. Alcohol sales will be monitored by a wrist- banding system, with security personal monitoring all beer garden access points. All event Alcohol Sales will be managed by Horseshoe Resort. All proper permitting for the sale of alcohol in conjunction with the event will be obtained by Horseshoe Resort in cooperation with Ontario Provincial Police. Horseshoe Resort will pursue permitting for an all -ages, wrist - banded beer garden of up to 4,500 patrons, while stressing that the maximum projected peak attendance is 3;500 patrons. All beer sales will occur between the hours of l l am -8pm on Saturday, July 9c', 2011. Warrior Dash will work the Ontario Provincial Police to ensure adequate crowd control and security measures for an event of this size and nature, as detailed in section 12.b (Security and Crowd Control) below. Note: Appendix A indicates proposed beer garden and security checkpoints. 7. Musical Entertainment Warrior Dash will feature one stage with an entertainment schedule consisting of live rock cover bands and DJ sets. Musical Entertainment will be provided from 7:30 -am- 7:30pm. All stage and sound equipment will be provided by Red Frog Events. *Times subject to change 8. Additional Services a. Sponsorship Tents Sponsorship opportunities are available on both a national and single- market level. For more sponsorship information, businesses can contact sponsorship@redfrogevents.com. Page 36 of 290 9b) - 8:10 p.m. Jonathan Reid and Briana Dean, re: Warrior D... b. Interactive Games West Coast Lumberjack Show has been contracted to provide an interactive, Warrior themed Lumberjack display. Participants will have the opportunity to try their hand at axe - throwing and watch live lumberjack performances. All acts are fully insured. All displays and interactive games will be subject to approval by Ontario Provincial Police. c. Merchandise Store Warrior Dash will sell merchandise such as t- shirts, sweatshirts, bandanas, and beer steins at the event. All merchandise sales will take place outside of the beer garden. 9. Facilities and Utilities a. Toilets and Effluent Disposal Seventy (79) standard portable toilets have been contracted through Jenco Equipment Inc. Toilets will be situated in easily accessible areas and designated for male and female usage. Two (2) additional handicap accessible toilets will be available for patrons and located such that they provide ease of access for people in wheelchairs. Specialist contractors will be situated on site to oversee and manage toilets and evacuate the units as required with all waste going to licensed disposal facilities. Ten (10) hand washing stations will be placed evenly throughout the festival area in front of the portable toilets. These sanitizer stations will be delivered full, and will be replenished as needed. b. Power CAT Power, a division of Caterpillar, will be the certified power supplier for each Warrior Dash event. CAT will provide generators that will supply all electricity and power requirements for the festival. A licensed electrician will be on site for the duration of the festival. All necessary electrical permits will be secured prior to the race. 9.3 Stage Stage and sound equipment will be provided by Event Production Systems. Event Production Systems will provide two on -site technicians at all times. 9.4 Jumbotron A 9' x 16' Jumbotron will be provided by Mobile View Screens. This Jumbotron will accompany the stage and feature live video of several obstacles along with promotional videos for Red Frog Events and its subsidiaries. 6 Page 37 of 290 9b) - 8:10 p.m. Jonathan Reid and Briana Dean, re: Warrior D... 10. Waste Management Waste receptacles will be provided in the festival area as well as on the course,near the water check point. Approximately four 30 yard roll -off dumpsters will be designated for garbage during the race weekend. Roll-off bin containers will be removed from the premises at the conclusion of the event. A dedicated trash crew will operate during all hours of the festival to ensure a clean and safe environment. 11. Traffic, Public Transport and Parking Red Frog Events has contracted Northern Valet, professional parking management company, to control parking traffic for the event. They will provide a professional traffic plan and recommend any traffic safety equipment that may be needed for the event. Red Frog Events will also partner with city officials in order to secure safe and efficient parking strategies. Red Frog Events has also contracted four (4) Ontario Provincial Police officers to monitor parking and traffic flow throughout the day. An additional two (2) officers will roam the area throughout the day to monitor traffic and prevent illegal parking. Additionally, Red Frog Events will provide no parking signs on the 3rd Line and 4t' Line to prevent participant and spectator parking except within official Warrior Dash event parking. 11.1 Off -Site Parking Area Official Warrior Dash parking will be located at the Northeastern comer of the intersection of Horseshoe Road and 93. Northern Valet professional parking management has been contracted as event parking managers, and will complete a complete parking plan in relation to the official festival parking. Overflow parking will be located at Horseshoe Resort, and electronic signage will be erected to direct traffic between the.two lots. Parking will be $10 per car, and money will be collected on site. 20 shuttles have been contracted through Sinton Transportation to shuttle participants between parking and the festival area. 11.2 Traffic Control In accordance with the professional parking plan for Warrior Dash Ontario, Northern Valet Parking Management will control entrances and egresses within the parking lots. Red Frog Events will work with Staff Sergeant Andy Mayo of the Ontario Provincial Police to secure Pay - duty police officers to help monitor the flow of traffic on Line 3 and Horseshoe Road. See Appendix B- Parking Plan 12. Safety and Risk Management a. Emergency Services and Medical Plan Red Frog Events has contracted the County of Simcoe Paramedic Services to provide medical support at the festival. Description of Onsite Treatment Facilities: 20x20 medical tent will be placed in the Festival Area. The tent will be staffed with a medical director who will be responsible for the coordination of all medical staff. Two Emergency Medical Technicians will staff the tent for Page 38 of 290 9b) - 8:10 p.m. Jonathan Reid and Briana Dean, re: Warrior D... any participants that may require medical treatment within their scope of practice. The medical tent will be stocked with basic life support supplies. The medical tent will have one Paramedic unit dedicated to the event positioned at the tent if there is a need for Advanced Life Support. Medical technicians will be placed throughout the course to attend to any medical emergencies that may take place on the course. The medical director will be in communication with the Race Director via two -way radio. The medical company will be in charge of securing the following personnel and equipment: Advanced Life Support Ambulances — 1 10 Emergency Medical Technicians/ First Aid Staff Medical Team Directors — 2 1 Dedicated 4x4 vehicle for Medical response b. Security and Crowd Control Red Frog Events has contracted Safe Tech Security to provide private security for the event. Safe Tech security will provide 13 uniformed security officers (including 4 managers) to provide general festival supervision and crowd control. Safe Tech will monitor the general festival entrance to ensure no outside beverages are brought into the event. Similarly, Safe Tech will secure all access points to the beer garden to ensure complete compliance with OPP regulations. In addition to private security, Red Frog Events has contracted an additional nineteen (19) pay -duty police officers to help with crowd control. The officer breakdown is as follows: 1 officer in Mobile Command Unit 4 officers in parking lots 2 roaming cars monitoring traffic and parking 6 officers in the beer garden 4 officers roaming the event space 2 officers at beer garden checkpoints c. Insurance Red Frog Events is fully insured under Robert Green Insurance Pty Ltd. 13. Benefits to the Township a. Philanthropy, Volunteers, and Economic Stimulation — See Appendix C N. Page 39 of 290 9b) - 8:10 p.m. Jonathan Reid and Briana Dean, re: Warrior D... Appendix A- Festival Layout U Rentals ■ Warrior Dash ■ Stage and Jumbo — Barricade Fencing Page 40 of 290 9b) - 8:10 p.m. Jonathan Reid and Briana Dean, re: Warrior D... Page 41 of 290 9b) - 8:10 p.m. Jonathan Reid and Briana Dean, re: Warrior D... Page 42 of 290 9b) - 8:10 p.m. Jonathan Reid and Briana Dean, re: Warrior D... Official Warrior Dash parking will be located on the Northeastern corner of Horseshoe Resort and 93. To minimize backup, participants will be instructed to take the 93 exit off of 400 and enter the parking lot via southbound 93. All cars will exit the parking lot via Horseshoe Valley Road. In the event of overflow, cars will be directed to proceed via Horseshoe Valley Road to Horseshoe Resort, where they will be parked across three lots north of Horseshoe Valley Road and walk via the Highway underpass toward the event. Red Frog Events has contracted four (4) OPP squad cars to help control traffic at 93 and Horseshoe Valley Road as well as at Horseshoe Valley Road and Horseshoe Resort. Red Frog Events has also received approval through County of Simcoe Transportation officials for our official parking plan. 12 Page 43 of 290 9b) - 8:10 p.m. Jonathan Reid and Briana Dean, re: Warrior D... Appendix C- Benefits to the Township T VK maz�.M W"MARRIOWSK.Um - I ftT IS ORRIORIAS9T Warrior Dash is a mud - crawling, fire-leaping, extreme run from hell. This fierce running series is held on the most challenging and rugged terrain across the globe. Warriors conquer extreme obstacles, push their limits and celebrate with kick-ass music, beer and Warrior helmets. L& A WHAT 18 BEAN PALWZA? Beach Paiooza is a gnarly running event held on sandy shores where Paloozers get their feet wet while tackling radical obstacles. As the sun sets, the stoked crowd lets loose around a blazing bonfire with beer and beach tunes! -rAA I I Inji ST- I" n-M FROILWI it'. IL DAY41-tv't' FLIMA -AUSTRALIA LIVISIAM EAST-TEXAS SMAL -NORTR TEXAS ARIZONA GEORGIA MARYLMM M PENNSYLVANIA MIDWEST 41W ENGLAND ONTARIO KANSAS CITY MINNESOTA 19RIT69 COLUMA MOHAN 'NEV YORK Imam CAROLINAS ROCKIES TENNESSEE CAROLINAS OKLAWIMA OREGON MtSSOURI RIPPER" IDWEST CE-NTRAL TEXAS MISSOURI" -49VAL VIRGINIA I Page 44 of 290 13 9b) - 8:10 p.m. Jonathan Reid and Briana Dean, re: Warrior D... Warrior Dash concluded its 2010 season with over 160,000 participants, This year over 600,000 participants are expected to tackle Warrior Dash courses across the globe. Beach Palooza launched their 2010 season with 1,000 eager participants. In 2011, an estimated 30,000 participants will hit sandy shores throughout the US Warrior Dash works with local accommodartionsto secure an average of 600 rooms for the Friday, Saturday and Sunday nights during the event weekend. According to the National Association of Sports Commissions (NASA, on average direct spending by Warrior Dash attendees is $4.15 million, On average Warrior Dash draws participants for 47 states and three countries. $1.3 Million: average revenue generated from hotel Sales Vjnn♦ 26.9%: average percentage of attendees who purchase hotel rooms $1.3 Million: average revenue generated from restaurant sales Vano, 63%: average percentage of attendees who dine at local restaurants $849,000: average revenue generated from local store sales %no0s, 32%: average percentage of attendees who shop at local businesses $823,000: average revenue generated from attendee gas sales knm♦ 23.5%: average percentage of attendee who purchase gas from the local area Thirabove sladstics were token from the 2010 Warrior Dash Portr6paotSavey • Within one hour from a major Metropolitan city • Parking for 5,500 cars (approrAmately 45 flat acres) • A minimum of 180 acres ** • Ability to make a 3.5 mile course • Course must be a single lap that does not intersect • Varied terrain ** • Must be zoned by the County for Special Events • Must be In good standing with local county • Ability to sell alcohol on the property ** Requirement not necessary for fteach Poloom venues, If you are Interested in hosting a Warrior Dash or Beach Mom please submit all of the following materials to Venues@RedfrogEvents.com to be considered: • Exact address of site • Contact Information • Name of venue owner or Special Events Department contact • Website address • Acreage for Warrior Dash or miles for Reach Palooza • Parking capacity and location in relation to site • Distance from a major metropolitan city • Aerial Map • List of local accomodations cc - - Page 45 of 290 14 9b) - 8:10 p.m. Jonathan Reid and Briana Dean, re: Warrior D AN 'We appreciate the professionalism your entire team has demonstrated and look forward to your return in 2011." N. "The exposure we received through this event has exceeded expectations." Melissa A, Melendez Mayor Lake Elsinore, CA "Your team was very easy to work with and our community appreciated the opportunity to host the event." Vaughn Rogers Chairman of the Board Chamber of Commerce tl Clayton, GA 'Red Frog Events was well prepared and organized which created a safe, fun, and family friendly event to be at' -Nick Mahon CITY OF .10 11, Executive Event Services Management Lake Elsinore, CA "The event was a great success, and It brought thousands of participants and spectators to out community.* "Local restaurants and business revenues increased signiftcantly, and the local hotels thrived.' -Arthur Schultz Mayor Joliet, IL is Page 46 of 290 9b) - 8:10 p.m. Jonathan Reid and Briana Dean, re: Warrior D... SINk, 0 'The Warrior Dash provided us with a 204% increase in rented rooms and a 242% increase in revenue,' 'Kevin DeLange General Manager Best Western inn & Suites of Forney Forney, TX For a typical weekend prior to labor day, our expected occupancy would be 15%, Warrior Dash increased that to 100%," -Kiki Dreher Property Manager Georgia mountain Rentals North Clayton, GA "We had to start turning away reservation requests with two weeks left... we had about 94% increase in business and about the some for revenue for those dates." -Tanya and the Mountain Rest CabinsA Campground Family Mountain Rest, SC "The Warrior Dash was a very positive and pleasant experience for Rabun County, it definitely brought some much needed business to a for of the local stores and restaurants in our community'. -Jamie Young The Old Clayton Inn North Clayton, GA Page 47 of 290 16 9b) - 8:10 p.m. Jonathan Reid and Briana Dean, re: Warrior D... Philanthropic Overview Red Frog Events Is proud to partner with a number of charities and non-profit organizations In our US race series and we're hopeful for the same opportunity as we grow our Warrior Dash series internationally. In addition to bringing an exciting day filled with fun for all of our participants and spectators, Warrior Dash provides numerous volunteer opportunities for local community members, partners with non-profit and charitable organizations, and stimulates economic growth through the sales of hotel rooms, restaurants, rental cars, and much more. Vokmteler OPPorwr"s Since Its Inception in 2009, Warrior Dash has served as an outlet for thousands ofindividuals and organizations to volunteer their time. In appreciation for their support and commitment, Red Frog Events has donated over $185,000 In funding to organizations ranging from non-profits; and charities to schools and community groups. Charitable Partnerships in the United States, Warrior Dash partners with GreenSneakers, a charitable program, committed to providing sneakers to countries In need. 'Through the use of the oreensneakers program, charities ore able to rake the funds they require to meet local needs, nit while helping support needs an a glabal scale through the reuse of collected sneakers as affordable footwear to people M need around the world. Ah— 011- This activity greatly improves economic conditions In developing nations and provides AFNFM� sustainable Job opportunities where they otherwise would not exist. In cases of great MWZI� humanitarian need collected sneakers are distributed through reputable relief agencies with the appropriate mechanisms In place to effectively engage in this level of alde.' G R E I- N S N E A K E R S -www.greensneakem,org Economic Stimulftion Warrior Dash has become a race that brings people from many different geographical areas. Because a majority of our racers do not reside In the town In which the race Is held, participants often make short trips out of the event — staying In hotels or on campgrounds, eating In local restaurants, and shopping in local stores. With the influx of racers and their family and friends into small towns, Warrior Dash has stimulated millions of dollars in the food and lodging Industry. I e The FuUft of Warrior Dash Warrior Dash has had an extremely successful 2010 tour in the U.S. receiving nothing but positive feedback and rave reviews in each community that has played host to a Warrior Dash. With over 100,000 racers in 2010, were on track to have more than 500,01 racers worldwide In 20111 With our series now launching Internationally, vWre thrilled to be bringing our event to Australia and working In conjunction with the business and organizations of the Glenworth Valley area. Event References Available Upon Request Page 48 of 290 17 10a) - 8:30 p.m. Sue Bragg, Partner, Gaviller & Company LLP,... GAVILLER & COMPANY LLP MEMO CC9��•�t t �,��, , TO: Council, Township of Oro - Medonte DATE: June 22, 2011 FROM: Sue Bragg RE: 2010 Audited Financial Report Here are the highlights from the 2010 financials: • Second year under new tangible capital asset (TCA) reporting, first year for consolidation of the Lake Simcoe Regional Airport • Annual surplus of $4.6 million for the year, compared to $3.5 million last year ❑ Accumulated surplus of $62 million, compared to $57 million last year, which includes $53 million invested in TCA and $8 million in reserves • Cash and short -term investments of $9 million increased over last year due to new $2 million OIPC debenture ($1 million of the cash balance is restricted for development charges and gas tax) • Taxes receivable $3.6 million represents about 10% of the total levy for the year, which is mid -range compared to other municipalities (6 to 15 %) • Trade and other receivables increased $300,000 and includes: HST rebates of $272,000, $142,000 from the County for tippage and landfill fees and $415,000 in water and sewer amounts • Accounts payable and accrued liabilities increased approximately $1 million, mainly due to the payable to the City of Barrie for the airport expansion • Developer deposits and other current liabilities are similar to last year ❑ Deferred revenue represents obligatory reserve funds dictated by the Development Charges Act (DCA) and gas tax agreement. Total at the end of 2010 was $1 million ($649,000 DCA and $353,000 gas tax) • Long -term debt increased by $2 million for new OIPC debenture for various roads projects and $370,000 for new Caterpillar financing for 2 new graders. Regular repayments were $508,000 during the year • Reserves, now part of accumulated surplus, total $8 million and include: working funds $1.5 million, $3.6 million for waterworks and $2.7 million for acquisition of specific assets • TCA grew from $54 million to $60 million during the year. Significant capital purchases or projects included: Public Works tandem, various roads projects, waterworks at Medonte Hills and Robincrest and 4th Line park improvements • Revenues were budgeted at $18 million and actual was $18.3 million compared to $17.8 million last year. 2010 was a new assessment year increasing net municipal taxation which was offset by a decrease in user charges for water. Expenses were on budget at $18 million. Insurance expense was up and there was a significant expense to repair the arena roof, but this was offset by savings on winter control and tax write offs. Other /capital revenue was $4.5 million compared to budget of $3.1 million. Contributed capital assets are not budgeted and were over $2 million. Paul Gravelle and his staff were extremely co- operative and helpful during both our interim and year end visits. Thank you for allowing us to serve as the Township's auditors. We look forward to many years of working with you. Page 49 of 290 10a) - 8:30 p.m. Sue Bragg, Partner, Gaviller & Company LLP CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE CONSOLIDATED' ,`\,`-' FINANCIAL STATEM.tVTS lzi. DECEMBER 31;00 Page 50 of 290 10a) - 8:30 p.m. Sue Bragg, Partner, Gaviller & Company LLP,... CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE DECEMBER 31, 2010 CONTENTS Independent Auditors' Report Consolidated Statement of Financial Position 2 Consolidated Statement of Operations 3 S; X2;1 Consolidated Statement of Change in Net Financial Assets,,- =,1` =' 4 Consolidated Statement of Cash Flow 5 Notes to the Consolidated Financial Statements 6 Schedule 1 - Consolidated Schedule of Tangible (Qpital Assets 16 Schedule 2 - Consolidated Schedule of Se. mehted Tangible Capital Assets 2010 17 Schedule 3 - Consolidated Schedule oitQ, ented Tangible Capital Assets 2009 18 % ) Schedule 4 - Consolidated Schad,. e�f egmented Revenues and Expenses 2010 Actual 19 Schedule 5 - Consolidated Sch�ul of Segmented Revenues and Expenses 2009 Actual 20 Schedule 6 - Consolidated Schedule of Segmented Revenues and Expenses 2010 Budget 21 Page 51 of 290 10a) - 8:30 p.m. Sue Bragg, Partner, Gaviller & Company LLP,... CAVILLER & COMPANY LLP CHARTERED ACCOUNTANTS INDEPENDENT AUDITORS' REPORT To the Members of Council, Inhabitants and Ratepayers of the Township of Oro - Medonte: Report on the Consolidated Financial Statements We have audited the accompanying financial statements of the Township of Oro - Medonte, which comprise the consolidated statement of financial position as at December 31, 2010, and the consolidated statements of operations, change in net financial assets and cash flow for the year then ended, and a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Consolidated Financial Statements Management is responsible for the preparation and fair presentation of these consolidated financial statements in accordance with Canadian generally accepted accounting principles d for such internal control as management determines is necessary to enable the preparation of consolid'�inancial statements that are free from material misstatement, whether due to fraud or error. ` Auditors' Responsibility Our responsibility is to express an opinion on these consolidate�d�ln�cial statements based on our audit. We conducted our audit in accordance with Canadian generally a, epted auditing standards. Those standards require that we comply with ethical requirements and plan aiorm the audit to obtain reasonable assurance about whether the consolidated financial statements are frees material misstatement. An audit involves performing procedures to obt a t�vidence about the amounts and disclosures in the consolidated financial statements. The procedures le ted depend on the auditors' judgment, including the assessment of the risks of material misstatement of th • consolidated financial statements, whether due to fraud or error. In making ose risk assessments, the g itor considers internal control relevant to the Municipality's preparation and fair presentation of the co t 'ed financial statements in order to design audit procedures that are appropriate in the circumstances, b for the purpose of expressing an opinion on the effectiveness of the Municipality's internal control J an, it also includes evaluating the appropriateness of accounting policies used and the reasonableness ounnng estimates made by management, as well as evaluating the overall presentation of the consolidat ."Incial statements. We believe that the audit ev', e ie'4hve have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the financial statements present fairly, in all material respects, the financial position of Township of Oro - Medonte as at December 31, 2010, and the results of its operations and its cash flows for the year then ended in accordance with Canadian generally accepted accounting principles. Licensed Public Accountants Collingwood, Ontario June_, 2011 Page 52 of 290 10a) - 8:30 p.m. Sue Bragg, Partner, Gaviller & Company LLP,... CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE' CONSOLIDATED STATEMENT OF FINANCIAL POSITION AS AT DECEMBER 31 2010 2009 Restated (Note 4) Financial assets Cash and short-term investments (Note 5) 9,242,761 7,660,817 Taxes receivable 3,570,677 3,113,990 Trade and other receivables 1,302,381 1,044,958 p„ 14,115,819 11,819,765 Liabilities Accounts payable and accrued liabilities �� 2,303,265 1,227,735 Developer deposits and other current liabilities, 1,963,844 1,702,090 Deferred revenue (Note 6) ,�.` "-" 1,001,619 809,877 Long -term liabilities (Note 7) 6,822,430 4,905,797 —Employee future benefits (Note 8) 81,461 88,421 12172 619 8,733,920 Net financial assets a,� 1,943,200 3,085,845 Non - financial assets Inventories 81,904 71,366 Prepaid expenses l'btb - 372 —Tangible capital assets, net Schedule 1 ana 9 59 714,486 53,989,214 59,796 390 54,060,952 g,p< Accumulated surplus (Note 11).; ' 61,739,590 57,146,797 ,� fA Approved on behalf of Council: Mayor Date The accompanying notes are an integral part of this financial statement 2 Page 53 of 290 10a) - 8:30 p.m. Sue Bragg, Partner, Gaviller & Company LLP,... CORPORA'T'ION OF THE TOWNSHIP OF ORO- MEDON'I'E CONSOLIDATED STATEMENT OF OPERATIONS AS AT DECEMBER 31 Grants and transfers related o, apital Budget Actual Actual 2,029,952 2010 2010 2009 1,695,970 1,516,035 Contribution from obligatory reserve funds 859,868 653,794 (Note 3) Donations Restated 70,845 52,833 Sundry (Note 4) Revenues 85,000 3,113,202 Net municipal taxation (Note 12) 10,823,240 10,895,516 10,170,010 Taxation from other governments 120,570 122,467 120,597 User charges 2,869,564 2,687,960 2,835,715 Federal and Ontario grants 1,949,902 �q 1,996,777 1,907,712 Contribution from obligatory reserve funds 56,640 �� d 41,875 116,507 Investment income 99,000 109,933 84,575 Other income (Note 10) 2,037,Q0%, , 2,422,580 2,538 882 17,95,9 -P 18,277,108 17,773,998 Expenses General government ,198 2,903,335 2,738,080 Fire and emergency services 137,496 1,565,074 1,453,675 Police ®� n1,830,459 1,934,612 1,796,065 Building, planning and protection 1,4.44,740 �4 1,341,185 1,361,348 Transportation 6,142,346 5,855,545 6,042,842 Waterwork system s 1,277,013 1,212,511 1,061,212 Parks and recreation 1,486,430 = d� 1,750,259 1,311,013 Library services 240,680 240,680 240,308 Waste management 1,320,066 1,319,372 1,463,074 Loss on sale of tangible capital assets kn, - 12,303 56,939 18,070,428 18134,876 17,524,556 Net revenues (expenses) A ,f ' (114,451) 142,232 249,442 Other � Grants and transfers related o, apital Contributed tangible capital assets - 2,029,952 1,181,514 Federal and Ontario grants 2,133,334 1,695,970 1,516,035 Contribution from obligatory reserve funds 859,868 653,794 462,403 Donations 120,000 70,845 52,833 Sundry - - 85,000 3,113,202 4,450,561 3,297,785 Annual surplus 2,998,751 4,592,793 3,547,227 Accumulated surplus, beginning of year 57,146,797 57,146,797 53,599,570 Accumulated surplus, end of year (Note 11) 60,145,548 61,739,590 57,146,797 The accompanying notes are an integral part of this financial statement Page 54 of 290 10a) - 8:30 p.m. Sue Bragg, Partner, Gaviller & Company LLP,... CORPORATION OF THE TOWNSHIP OF ORO`- MEDONTE CONSOLIDATED STATEMENT OF CHANGE IN NET FINANCIAL ASSETS FOR THE YEAR ENDED DECEMBER 31 Budget Actual Actual 2010 2010 2009 (Note 3) Restated (Note 4) Annual surplus 2,998,751 4,592,793 3,547,227 Acquisition of tangible capital assets (8,605,781) (6,886,674) (5,337,436) Amortization of tangible capital assets 2,889,104 3,004,510 2,891,053 Loss on sale of tangible capital assets 12,303 56,939 Writedown of tangible capital asset - "''`, " 56 - Proceeds on sale of tangible capital assets - `,.: 174,485 73,020 Work in progress expensed - ,', - 8,341 Changes in inventories g (10,538) (11,755) _ Contributed tangible capital assets - (2,029,952) (1,181,514) Use of prepaid expenses a ' + ,' -' - 372 175 Change in net financial assets „ �'2� 17,926) (1,142,645) 46,050 Net financial assets, beginning of year :" 'y,'`3r "J 3,085,845 3,085,845 3,039,795 Net financial assets, end of year nth" 367,919 1,943,200 3,085,845 III'. The accompanying notes are an integral part of this financial statement 4 Page 55 of 290 10a) - 8:30 p.m. Sue Bragg, Partner, Gaviller & Company LLP,... CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE CONSOLIDATED STATEMENT OF CASH FLOW AS AT DECEMBER 31 2010 2009 Restated (Note 4) Cash flows from (for): Operating activities Annual surplus 4,592,793 3,547,227 Non -cash items: (507,893) (254,078) Amortization 3,004,510 2,891,053 Work in progress expensed !\`' - 8,341 Contributed tangible capital assets "� a ` (2,029,952) (1,181,514) Loss on sale of tangible capital assets 12,303 56,939 3 5,579,654 5,322,046 Changes in: Taxes receivable (456,687) (73,630) Trade and other receivables i, (257,423) 18,397 Inventories t (10,538) (3,565) Accounts payable and accrued liabilities ;r f`` "t 975,530 (393,218) Developer deposits and other accrued liabilitles``� 261,754 629,866 Deferred revenue 191,742 (1,219,197) Employee future benefits (6,960) (6,171) Prepaid Expenses "H, 372 175 (s Net change in cash from operations j� Qq„� 6,277,444 4,274,703 Capital activities, Accounts payable and accrued liabijilli s'- capital 100,000 - Acquisition of tangible capital assn (6,886,674) (5,337,436) Proceeds on disposal of tanbWcalttal assets 174,485 73,020 Writedown of capital asset,` 56 - � r Financing activities Issuance of long -term liabilities 2,424,526 3,100,000 Principal repayment of long -term liabilities (507,893) (254,078) Net change in cash from financing 1,916,633 2,845,922 Net change in cash position 1,581,944 1,856,209 Cash and cash equivalents, beginning of year 7,660,817 5,804,608 Cash and cash equivalents, end of year 9,242,761 7,660,817 The accompanying notes are an integral part of this financial statement Page 56 of 290 5 10a) - 8:30 p.m. Sue Bragg, Partner, Gaviller & Company LLP,... NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS AS AT DECEMBER 31, 2010 1. Nature of operations The Township of Oro - Medonte ( "the Municipality") is a lower -tier municipality located in the County of Simcoe, Province of Ontario, Canada. It conducts its operations guided by the provisions of provincial statutes, such as the Municipal Act, Municipal Affairs Act and related legislation. 2. Summary of significant accounting policies The consolidated financial statements of the municipality are the representation of management prepared in accordance with local government accounting standards established by the Public Sector Accounting Board (PSAB) of the Canadian Institute of Chartered Accountants. The focus of PSAB financial statements is on the financial positionr e municipality and the changes thereto. The consolidated statement of financial position incl, eEs, l the assets and liabilities of the municipality. Accumulated surplus represents the financial positi h and is the difference between assets and liabilities. This provides information about the municipality's overall future revenue requirements and its ability to finance activities and meet its obligations. (a) Basis of consolidationT'� These consolidated financial statements r e flee gas ets, liabilities, revenues and expenses of the municipality. They include the activities of ttees of Council as well as a 20% ownership of the Lake Simcoe Regional Airport Inc. (LSR . All interfund assets and liabilities and sour s o financing and expenses have been eliminated. The Township of Oro - Medonte's polo e LSRA has been included in these consolidated financial statements on a proportionate consoli n basis. Included in accounts payable is $899,449 owing to the City of Barrie for the recent exp n Tiect. (b) Basis of accounting Sources of financing and ep2�ie reported on the accrual basis of accounting. The accrual basis of accounting recognizesl I Ns as they become available and measurable. Expenses are recognized as they are incurred and is able as a result of receipt of goods or services and the creation of a legal obligation to pay. IN (c) Deferred revenue Revenue restricted by legislation, regulation, or agreement and not available for general municipal purposes is reported as deferred revenue on the statement of financial position. The revenue is reported on the statement of operations in the year in which it is used for the specified purpose. (d) County and school boards The municipality collects taxation revenue on behalf of the school boards and the County of Simcoe. The taxation, other revenues, expenses, assets and liabilities with respect to the operations of the school boards and the County of Simcoe are not reflected in these consolidated financial statements. Page 57 of 290 10a) - 8:30 p.m. Sue Bragg, Partner, Gaviller & Company LLP,... CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS AS AT DECEMBER 31, 2010 2. Summary of significant accounting policies (continued) (e) Non - financial assets Non - financial assets are not available to discharge existing liabilities and are held for use in the provision of services. They have useful lives extending beyond the current year and are not intended for sale in the ordinary course of operations. The change in non - financial assets during the year, together with the annual surplus, provides the change in net financial assets for the year. (i) Tangible capital assets Tangible capital assets are recorded at cost, which includ s all amounts that are directly attributable to acquisition, construction, development or bet�ient of the asset. The cost, less residual value, of the tangible capital assets are amo A a straight -line basis over their estimated useful lives as follows: Land improvements " 10 to 30 years Buildings 15 to 60 years Vehicles 3 to 30 years Equipment 5 to 30 years Infrastructure r 6 to 100 years Amortization is charged on a prorated l asi a in the year of acquisition and in the year of disposal. Work in progress is not amortized until �` sset is available for productive use. (ii) Leases v Leases are classified s capita . erating leases. Leases which transfer substantially all of the benefits and risks incide t,to nership of the property are accounted for as capital leases. All other leases are accounte �Jas< perating leases and the related lease payments are charged to expenses as incurred. e (iii) Intangible assets A� ' } v I Intangible assets e t recognized as assets in the financial statements. (iv) Inventories Inventories consist of fuel and books and are recorded at the lower of cost and net realizable value. Cost is determined on the average cost basis. (f) Government transfers Government transfers are recognized in the financial statements as revenues in the period in which the events giving rise to the transfer occur, providing the transfers are authorized, any eligibility criteria have been met, and reasonable estimates of the amounts can be made. Page 58 of 290 10a) - 8:30 p.m. Sue Bragg, Partner, Gaviller & Company LLP,... CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS AS AT DECEMBER 31, 2010 2. Summary of significant accounting policies (continued) (g) Use of estimates The preparation of financial statements in conformity with Canadian generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the period. Significant estimates have been made of historical cost and useful lives of tangible capital assets. Actual results could differ from those estimates. (h) Segmented disclosures Municipal services have been segmented by grouping activitids t. a have similar service objectives (by function). Revenues that are directly related to the costs of Aq!&ction have been attributed to each segment. Net municipal taxation revenue is allocated to sekr6r,��}}•ts based on the net budget requirements of each segment. Any additional taxation revenue (i.e. s jple entary taxes) is considered unallocated for purposes of segmented .INN 3. Budget amounts a The operating budget approved by Council for 2 1'® �tlected on the consolidated statement of operations. The budgets established for capital investment i , targible capital assets are on a project oriented basis, the costs of which may be carried out over one or m years and, therefore, may not be comparable with the current year's actual expenditure amounts. B4get figures have been reclassified for the purposes of these consolidated financial statements to com 1 PSAB reporting requirements. a yam° 1 Page 59 of 290 10a) - 8:30 p.m. Sue Bragg, Partner, Gaviller & Company LLP,... CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS AS AT DECEMBER 31, 2010 4. Change in accounting policies The municipality is consolidating its 20% ownership share of the Lake Simcoe Regional Airport Inc. (LSRA) on a proportionate basis. This change has been applied retroactively and prior periods have been restated. This change in accounting policy has changed amounts reported in the prior period as follows: Accumulated surplus: $ Accumulated surplus, as previously reported 55,587,389 Proportionate share of LSRA operating surplus 1,633 Proportionate share of LSRA surplus invested in tangible capital assets&% 1,557,775 Accumulated 57,1 Annual surplus: Annual surplus, as previously reported yS,� 3,536,282 Proportionate share of LSRA revenue 208,203 Proportionate share of LSRA expenses (303,502) Elimination of municipal contributions to LSRA s".? 106,244 Annual surplus, as restated ,° 3,547,227 5. Cash and short -term investments IV Cash and short-term investments consist ref mellowing: 2010 2009 r� $ $ Unrestricted 8,241,142 6,850,940 Restricted 1,001,619 809,877 9,242,761 7.660.817 Short-term investments of $100,827 (2009 - $302,480) consist of cashable term deposits maturing in 2011 earning interest at 4.25% per annum. Short-term investments are recorded at cost which approximates fair market value. Page 60 of 290 ■ IN 10a) - 8:30 p.m. Sue Bragg, Partner, Gaviller & Company LLP,... CORPORATION OF THE TOWNSUW.0E ORO- MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS AS AT DECEMBER 31, 2010 6. Deferred revenue A requirement of the public sector accounting principles of the Canadian Institute of Chartered Accountants is that obligatory reserve funds be reported as deferred revenue. This requirement is in place as provincial legislation restricts how these funds may be used and under certain circumstances these funds may be refunded. The net change during the year in the obligatory reserve funds was as follows: Development Recreational Gas Tax Charges Act Land Allocation Total $ $ �� $ $ Deferred revenue, beginningAP`1 ' of year 593,920 =�, "° 215,957 809,877 Restricted funds received during the year 221,498 ,14,1-�5 ,0t0 614,451 877,449 Interest earned 5,583 4,117 9,962 Q'r<<a"�162 Revenue recognized during the year (172,091) 0(41,762) (481,816) (695,669) Deferred revenue, end of year 648,9101a 352,709 1,001,619 2010 2009 $ Obligatory reserve funds: Development Charges Act 648,910 593,920 Gas Tax allocation '' 352,709 215,957 1,001,619 809,877 a us 10 Page 61 of 290 10a) - 8:30 p.m. Sue Bragg, Partner, Gaviller & Company LLP,... Im Page 62 of 290 NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS AS AT DECEMBER 31, 2010 7. Long -term liabilities (a) Long -term liabilities consist of the following: 2010 2009 Note Payable to the City of Barrie, repayable in annual installments of $116,000 plus interest of 4.35 %. 162,400 185,600 OIPC debenture, interest of 3.46 %, repayable in semi -annual payments of $119,150 to 2020 2,000,000 - OIPC debenture, interest of 3.66 %, repayable in semi -annual f= payments of $90,237 to 2019 A� 1,373,277 1,500,000 OIPC debenture, interest at 4.30% repayable in semi -ann A-, payments of $99,273 to 2019 1,401,167 1,535,127 OIPC debenture, interest at 4.38 %, repayable in se payments of $30,519 to 2018 g`�,m 386,630 429,327 OIPC debenture, interest at 4.96 %, repayable ' - annual payments of $96,039 to 2017 4a 1,124,340 1,255,743 Caterpillar financing loan, interest at 4.90 %, r pay le in monthly installments of $6,946 to 2015 --r 374,616 - g 6,822,430 4,905,797 (b) Principal payments for the next es and thereafter are as follows: $ n �R 2011 732,354 2012 758,139 2013 785,011 2014 813,016 2015 792,725 Thereafter 2,941,185 The above long -term liabilities have been approved by by -law. The annual principal and interest payments required to service these liabilities are within the annual debt repayment limit prescribed by the Ministry of Municipal Affairs and Housing. Im Page 62 of 290 10a) - 8:30 p.m. Sue Bragg, Partner, Gaviller & Company LLP,... CORPORA'T'ION OF THE TOWNSHIP OF ORO- MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS AS AT DECEMBER 31, 2010 8. Employee future benefits The employees of the Corporation of the Township of Oro - Medonte participate in the Ontario Municipal Employees Retirement Savings Plan ( OMERS). Although the plan has a defined retirement benefit for employees, the related obligation of the municipality cannot be identified. The municipality has applied defined contribution plan accounting as it has insufficient information to apply defined benefit plan accounting. The OMERS plan has several unrelated participating municipalities and costs are not specifically attributed to each participant. Amounts paid to OMERS during the year totaled $288,610 (2009 - $262,844). The Township of Oro - Medonte pays certain post retirement benefi r extended medical and dental benefits on behalf of its retired employees. The municipality recogni.. "ese post retirement costs in the period in which the employees rendered the services. The accrued Befit obligation and the net periodic benefit cost were determined by an actuarial valuation (dated Jan�ti y 26, 2009) using a discount rate of 5.0 %. Actuarial valuations will be prepared every third year o? hen there are significant changes to the workforce. The current year expense is included in gene overnment expenses. The actuarial loss resulting from the most recent actuarial valuation was rec� din full in 2008 and therefore, is not being amortized. The annual amortization amount would be $2,91Q &d has been assessed as immaterial. Information about the Township of is as follows: 2010 2009 7 $ $ Projected accrued benefit obligation, begin i f year 88,421 94,592 Interest on benefits 4,266 4,580 Current service cost 4,992 4,755 Benefits paid for the period �,�� (16,218) (15,506) Accrued benefit obligation and reeplknt benefit liability, end of year 81,461 88,421 The main actuarial assumplion%elinployed. for the valuation are as follows: (a) General inflation y Future general inflation levels, as measured by changes in the Consumer Price Index (CPI), were assumed at 2.3% in 2008 and thereafter. (b) Interest (discount) rate The obligation of the present value of future liabilities and the expense was determined using an annual discount rate of 5.0 %. (c) Medical costs Medical costs were assumed to increase at the following rates: 10% in 2008, 9% in 2009, 8 % in 2010, 7% in 2011, 6% in 2012 and 5% in 2013 and thereafter. (d) Dental costs Dental costs were assumed to increase at the rate of 5% in 2008 and thereafter. 12 Page 63 of 290 10a) - 8:30 p.m. Sue Bragg, Partner, Gaviller & Company LLP,... CORPORATION OF THE TOWNSHIP OF ®RO- MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS AS AT DECEMBER 31, 2010 9. Tangible capital assets Schedules 1, 2 and 3 provide information on the tangible capital assets of the municipality by major asset class and business segment, as well as for accumulated amortization of the assets controlled. The reader should be aware of the following information relating to tangible capital assets: (a) Work in progress Work in progress with a value of $2,930,442 (2009 - $196,724) has not been amortized. Amortization of these assets will commence when the asset is put into service. (b) Contributed tangible capital assets Contributed capital assets have been recognized at fair markete at the date of contribution. The value of contributed assets received during the year is $2,029, 0009 - $1,181,514). (c) Tangible capital assets disclosed at nominal values �► Where an estimate of fair value could not be made, tangible capital asset was recognized at a � nominal value. Land is the only category where nomi a ues were assigned. (d) Schedule 2 and 3 ai Due to vehicles transferred between dep 2010, opening balances on Schedule 2 may not agree to closing balances on Schedule 3. 10. Other income Other income consists of the following: 1. 0 1� 2010 2010 2009 @ Budget Actual Actual 13 Page 64 of 290 $ $ $ Restated (Note 3) (Note 4) Penalties and interest on tax a on 435,000 506,417 476,083 Service charges and fees 230,810 216,963 232,222 Licences and permits 324,000 424,574 341,734 Fines 323,000 374,821 343,537 Facility rentals 406,706 405,289 407,240 1,719,516 1,928,064 1,800,816 Sundry revenue 317,545 467,111 602,567 Sale of unopened road allowances - 27,405 135,499 2,037,061 2,422,580 2,538,882 13 Page 64 of 290 10a) - 8:30 p.m. Sue Bragg, Partner, Gaviller & Company LLP,... CORPORATION OF THE TOWNSHIP OF 0120- MEDONTE NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS AS AT DECEMBER 31, 2010 11.Accumulated surplus The accumulated surplus consists of individual fund surplus and reserves as follows: 2010 2 2009 Restated (Note 4) Surplus Invested in tangible capital assets 5 52,892,056 4 49,083,417 General area taxation 7 719,491 3 334,243 Lake Simcoe Regional Airport Inc. � �, 1 131,144 1 1,633 Community centres ( (2,939) ( (3,216) Street lights - - ( (1,059) Waste management 4 4 ( (3,782) ( (4,456) Unfunded employee future benefits ( (81,461) ( (88,421) 53,654,509 49,322,141 Reserves set aside for specific purposes by Council Acquisition of specific assets 4��j 2,734,352 2,413,034 Working funds 1,528,057 1,844,589 Contingencies * 56,321 56,321 Insurance R,� 47,313 42,313 Gravel pit restorations 44,021 44,021 Waterworks system J 3,591,891 3,348,084 Community halls 83.126 76.794. 57 Capital projects in the aril un of $617,414 were financed from the Waterworks system reserve in 2008. Annual transfers of $61,741 VI be made until 2017 to replenish the reserve. 12.Net municipal taxation Net municipal taxation consists of: 2010 2009 Taxation revenue 28,634,770 27,589,593 Amounts levied and remitted to School Boards (9,258,542) (9,158,129) Amounts levied and remitted to County of Simcoe (8,480,712) (8,261,454) 10,895,516 10,170,010 14 Page 65 of 290 57 Capital projects in the aril un of $617,414 were financed from the Waterworks system reserve in 2008. Annual transfers of $61,741 VI be made until 2017 to replenish the reserve. 12.Net municipal taxation Net municipal taxation consists of: 2010 2009 Taxation revenue 28,634,770 27,589,593 Amounts levied and remitted to School Boards (9,258,542) (9,158,129) Amounts levied and remitted to County of Simcoe (8,480,712) (8,261,454) 10,895,516 10,170,010 14 Page 65 of 290 10a) - 8:30 p.m. Sue Bragg, Partner, Gaviller & Company LLP,... NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS AS AT DECEMBER 31, 2010 13. Commitments The Township has leased various equipment for which the minimum annual lease payments are as follows: 2011 54,331 2012 54,331 2013 54,331 2014 44,661 2015 8,772 14. Contingencies ( (a) Claims have been filed against the Township requesting damages. kiee�timate outcome of these claims is not determinable at the time of issue of these consolidated fin4.ncements. No provision for these claims has been recorded in these financial statements. Settle -s in excess of insurance, if any, will be reflected in the periods in which financial settlement occurs, (b) During 1991, the County of Simcoe assumed the w f�Fnanagement of the Township pursuant to provincial legislation. In connection therewith, the T wup transferred the property and related assets utilized in its waste management activities to tl a Vnty. The legislation provides for financial adjustments to be made between the Township a my with respect to the transfer of these activities, the property and related assets. Settlem a reached for the related assets in prior years. Negotiations remain unresolved and indeter a regarding the landfill sites and gravel pit property. Settlements will be reflected in the periods w "ch the settlements occur. (c) Annually, the municipality is unable to . to its Ontario Provincial Police adjustment. As a result, the expense adjustment is recorded in t a in which it is received or paid. A credit of $213,080 was received in 2010 and recorded asg red lion in expenses m net financial assets for services performed in 2009 (2009 - $244,837 credit recc fo 2008). 15.Future accounting pronouncem�n In February 2010, the Ch '%sine ®d Section PS 3510, `"Tax Revenue ", which establishes recognition, measurement, presentatio isclosure standards relating to tax revenue reported in financial statements. The section is effective fiscal years beginning on or after January 1, 2013, earlier adoption is encouraged. The new stand d is not expected to have a material effect on the financial statements. 16. Comparative figures Certain comparative figures have been restated to conform to the current year's financial statement presentation. 15 Page 66 of 290 10a) - 8:30 p.m. Sue Bragg, Partner, Gaviller & Company LLP, Page 67 of 290 yvt .N. r.Orn h N 0o a0 N vS. OO ��pp Vy,RP N`4 CO�� MME M VII 3a "'-' Vi �. W O b N n can l7 W F F:y ¢ P aMS M N m b M p U aEq � a<ppto arnrn a E. m can n NON O Q U U � a. O 0 0 � uw w ¢w w z Page 67 of 290 10a) - 8:30 p.m. Sue Bragg, Partner, Gaviller & Company LLP, Page 68 of 290 O� O N yyN Vol .- W. a .J M l^ fQ � W W 7 V A OOM O MOB Nh fJ vi N �O 01 .a A H F � a '�j � N 1 S`Yn O �% W a G vet T P 141 N a R y w !Cy Y3 e�.s qW G w z W U O U O T O � O [6N T Sim w z Page 68 of 290 10a) - 8:30 p.m. Sue Bragg, Partner, Gaviller & Company LLP, Page 69 of 290 m a 0 n 6 b M eo 00 N h O � h N h M pM 1p li V N vl Q,0 h h O d 00i L� O O .. NN EE N '-'-9 F O W O u o � pg��•pypp }+ d In O CU9 pG � z �o 'Haul h h .oh n o h '� v are'�o w ono gaw n Fi C d U N Vl O �D �D N N ci st cV w O U y oat : r-t r warn m a V � 00 00 m m c� 0p O O e0 O a� a�i pp 'O ❑ a O a O "� � S O �QQ3 F � � ❑yO N po uCA Page 69 of 290 10a) - 8:30 p.m. Sue Bragg, Partner, Gaviller & Company LLP, Page 70 of 290 bhO h V"IM O '+ONO 00 M �D N N O V1 M D\ Vl� O;l_ o0U vl M V M aha N �� l�aa vl M1 v N h O V b t7 _ A � P4 N Q M d h M 5 X6 f p m O it H OW F O am mO hv� 10 � G. � N b W G �i O N h h.Nti M cq D\ ^b h O u++ v] C� 3 aWA a m y d M a s M1 v �o. h N N icy G W G GA GUU � N V M M hW+O Ol a D\ Oi GMi� S. vi Wa w -f FN � z p o W, .d U m m N .N.. tQ•�i V� vNlr OMi .. O O' O O m V Oi O M' .Na O 'iT N IR Oi r g � , O 9 m A Rig � � O O O .. �e'� a`i G g y F �? d d G m 73 �+ y pp �2 jzf"PG.0 W. [c/J A"`Uai W Z O Q Page 70 of 290 10a) - 8:30 p.m. Sue Bragg, Partner, Gaviller & Company LLP, H v9 Page 71 of 290 OUT R.+ 11m N 11 � 4 -4 I b R h N N m vMN i a pO h O �h mM h N h �N N l� N h .0 Mh . r O d3 hW N m b m b b a Y F G � N r r b RAN m <t n hAo p� a o ait ° N sit 0 T Z � a 'rt l� 22 RIM V� M N ONi am cbn M ab. N M KO WOW v oo ri a: vi r v F �.n v N 1 A Go w f� o r r a Qs 40 Z �a o O u U Fom Koa � y 0Oj O abi 'emu .O � O. w all g F Page 71 of 290 10a) - 8:30 p.m. Sue Bragg, Partner, Gaviller & Company LLP, Page 72 of 290 F N V1 Vl O� VD O O ar O � ~N.-. N O Q\ a` 1� N m N ro1 N b � -4�g N s N 't 5 f O ' O O O O Dw 1 •,' �O pp e Po m N g a All a CID Q ^ 1� O 19 111O IN N .Ci ` N N N ? V z ML U W O EM "` .v F^ °. O r� O G � z O o a o +�"a rn y M vii 01 o.pp o00 [Y eNt h O b b Eii V. G C7 q 2 a o p N N °O o N C ... Yi y r° `� �.`�.i��b••og � 9zvo ig 3 y $�aimQ°`3 a"i y.'90 R U g ' oa3e vM,%U a� w z o a Page 72 of 290 10a) - 8:30 p.m. Sue Bragg, Partner, Gaviller & Company LLP,... Cuorsi;7 �1�.�� CI�UV�Cr1 � • (Based on 2009 Financial Information Return) • • -•• •- Co) On an annual basis, Ministry staff conduct a review of the Financial Information Returns (FIR'S) and Financial Statements submitted by municipalities. Through the use of severat key financial indicators, municipal financial performance is monitored in relation to established Provincial Thresholds. It is important to remember however, that these financial indicators only provide a financial snapshot at a particular moment in time and should never be used in isolation, but supported with all other information sources. In keeping with our Financial. Information Return review process and follow -up, Ministry staff may routinely contact and discuss this information with the municipal Treasurer in an effort to better understand a municipality's overall financial position and offer our assistance in connection with these matters. Additional Notes on Financial Indicators: Debt Charges as a % of Total Operating Revenue - This flexibility indicator illustrates the extent to which past borrowing decisions of the municipality present a constraint on a municipality's ability to meet its financial and service commitments in the current period. Specifically, the more a municipality uses revenues to meet the interest costs on past borrowing, the less wilt be available for program spending. Reserves and Reserve Funds as a % of Operating Expenditures / Expenses (excluding amortization) - Low reserve and discretionary reserve funds indicate that the municipality may have limited flexibility to offset non - budgeted revenue losses or increases in expenses. High percentages would indicate that a municipality is setting aside substantial revenues for future projects. This comparison is to be based on municipal grouping and local knowledge. Low reserves indicate that the municipality may have little flexibility to offset non - budgeted revenue lasses or expenditure increases- It is recognized that municipalities with high reserves and discretionary reserve funds may have allocated part or all of these reserves for future capital needs. Net Financial Assets or Net Debt as a % of Total Operating Revenue - This is a sustainability indicator. Net debt provides a measure of the future revenue required to pay for past transactions and events or the net financial assets on hand which can provide resources to finance future operations. This ratio assesses the ability of a municipality to make future payments on its debt. A ratio that is increasing would indicate that more time to eliminate net debt will be necessary. A trend in this direction may not be sustainable. Net Financial Assets or Net Debt as a % or Own Purpose Tax'n plus user fees - This is a sustainability indicator. Net debt provides a measure of the future revenue required to pay for past transactions and events. A ratio that is increasing would indicate that more time to eliminate net debt will be necessary. A trend in this direction may not be sustainable. Total Taxes Receivable less Allowance for Uncollectables as a % of Total Taxes Levied - This is a lower -tier /single -tier measure. The indicator reflects the ability of taxpayers to meet their tax obligations to the municipality. Higher ratios may reflect the inability of taxpayers to pay taxes and / or may indicate tax collection procedure orobtems. Total Cash and Temporary Investments as a % of Operating Expenditures / Expenses (excluding amortization) This indicator is a liquidity measure that looks at short term liquid assets and compares those assets to total revenues, that is, to total budget. A low level (low percentage) may mean a municipality has not budgeted sufficient funds to ensure that it has adequate cash flow and / or a municipality had inadequate reserves. The indicator suggests the municipality's ability to payoff immediate demands of creditors and service providers using its most liquid and current assets. Net Working Capital as a % of Total Municipal Operating Expenditures / Expenses (excluding amortization) - Net working capital is cash, accounts receivable and taxes receivable minus temporary loans and accounts payable. This number is compared to total revenue fund expenditures (which includes debt charges) / expenses (excluding amortization). The goal of this measure is to look at the ability of the municipality to meet its current expenditures (including current year debt charges) / expenses (excluding amortization). The indicator suggests whether the municipality has ample working capital meet its short-term obligations. This measure is related to the liquidity measure above. Net Book Value of Capital Assets as a % of Cost of Capital Assets - Net book value of capital assets compared to cost of capital assets is an important indicator because it reports the extent to which the estimated useful lives of a municipality's tangible capital asset are available to provide its services. If a municipality's scale, scope and level of services remain unchanged or grow, its asset base could eventually impair flexibility because of the impending future costs of capital asset repair or replacement - Printed: 21/05/2011 Ministry of Municipal Affairs and Housing 2 of 2 Page 73 of 290 10a) - 8:30 p.m. Sue Bragg, Partner, Gaviller & Company LLP,... Indicator Thresholds - 0 to 0 Low: <5% 2007 0.0% 2.7% 3.7% Debt Servicing Cost as a % of Total Mod: 5%-10% 2008 1.3% 2.8% 3.7 %- Operating Revenue _, High- >10% 2009 1.71% 3.5% 4.5% Low Total Reserves and Discretionary Reserve Low: >20 %- 2007 38.8% 48.7% 50.2% 50. 6 �tl Funds as a % of Operating Expenditures / Mod: 10%-20% 2008 39.2% 52.3% 55.9% Expenses High: <10% 2009 55.3% 63.0% 67.2% LOW Low: >( -20 %) 2007 24.5% 25.0% 21.7% Net Financial Assets or Net Debt as a %of Mod: ( -20 %) - ( -40 %) 9P5 2008 18.7% 28.4% 24.8% Total Operating Revenue High: <( -40 %) 2009 15.8% 19 -3% 15.1% Low Low: >( -50 %) 2007r 32.4% 38.8% 45.4% Net Financial Assets or Net Debt as a %of Mod: ( -SO %) - (- 100 %) : i1 (0 200C f' 25.3% 40.0% 39.6% Own Purpose Taxation Plus User Fees High: <( -100 %) 2009 24.0% 36.5% Z9.21 Low Total Taxes Receivable less Allowance for Low: <10% 20074 9.7% 9.7% 10.6% Uncollectables as a °6 of Total Taxes Levied Mod`. 10% -15% % �p 2008 10.6% 10.0% 10.8% High: >15% 2009 '10.5% 11.2% 11.5% LOW Low: > 10% 2007 34.9% 40.1% 44.0% - - Total Cash and Temporary Investments as a Mod 5% to 10% c 2008 33.3% 49.2% 54.8% % of Operating Expenditures / Expenses - Hi Below 5% h: Be High: -. 2009 54.2% 46.9% 51.9% Low ?Net Working Capital as a % of Total Municipal Operating Expenditures / Low: > 10% Mod. 10% to ( -10 %) � 2007 200$- 40.6% 41.3% 49.4% 57.2% 50.8% 60.5% Expenses High: Below ( -10 %) 2009 63.4% 60.8`e 69.4% LOW Net Book Value of Capital Assets as a °6 of Negative trends to be analyzed. dl - Cost of Capital Assets No risk level assigned. 63.2 1 2009 59.7% 61.45A 59.89% Printed: 21/08011 Ministry of Municipal Affairs and Housing 1 of Page 74 of 290 10b) - Report No. F12011 -15, Paul Gravelle, Director of Fina... Page 75 of 290 Township of REPORT Proud .?=Heritage, Exciting Future Report No. To: Prepared By: F12011 -15 Council Janice MacDonald Meeting Date: Subject: Motion # June 22, 2011 Statement of Accounts — Roll #: May 31, 2011 R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. That Report No. FI 2011 -15 is received. 2. The accounts for the month of May 2011 totalling $ 1,439,105.19 are received. BACKGROUND: Following is the statement of accounts for the month of May. Batch No. Date Amount Cheque Registers: AC00655 May 04, 2011 279,265.01 AQ00472 May 06, 2011 100.50 AQ00473 May 09, 2011 80.00 AC00656 May 11, 2011 271,908.57 AC00657 May 18, 2011 148,662.14 AC00658 May 25, 2011 218,243.34 AC00659 May 31, 2011 223,277.99 AQ00475 May 31, 2011 32,400.00 $ 1,173,937.55 FINANCE June 22, 2011 Report No. 2011 -15 Page 1 of 2 Page 75 of 290 10b) - Report No. F12011 -15, Paul Gravelle, Director of Fina... Payroll: PR00577 May 07, 2011 124,645.24 PR00580 May 21, 2011 131,894.08 $ 256,539.32 Credit Card Registers: AE00364 May 26, 2011 1,832.50 AE00365 May 26, 2011 35.00 AE00366 May 26, 2011 91.19 AE00367 May 26, 2011 865.76 AE00368 May 26, 2011 345.53 AE00369 May 26, 2011 318.36 AE00370 May 26, 2011 1,696.27 AE00371 May 26, 2011 3,443.71 $ 8,628.32 Total: $ 1,439,105.19 ATTACHMENTS: Cheque Registers. CONCLUSION: That the accounts for the month of May are received. Respectfully sub itted: 0Q �bc"aD Janis cDonald, Accounting Clerk C.A.O. Approval / Comments: SMT Approval / Comments: ��V V FINANCE June 22, 2011 Report No. 2011 -15 Page 2 of 2 Page 76 of 290 10c) - Report No. F12011 -16, Paul Gravelle, Director of Fina... f REPORT .+ r Proud Heritage, Exciting Future Report No. F12011 -16 To: Council Prepared By: Paul Gravelle Meeting Date: June 22, 2011 Subject: Renewal of Insurance Coverage Motion # 2007 Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. F12011 -16 be received and adopted. 2. The Township of Oro - Medonte renews its insurance coverage for the period of July 1, 2011 to July 1, 2012 with Frank Cowan & Company at the quoted premium of $405,703 including PST. BACKGROUND: The municipality's present coverage expires on July 1st, 2011. Our present insurers, Frank Cowan Company Limited, have provided the municipality with a renewal proposal. ANALYSIS: All coverage and deductible levels remain constant with our current coverage. The proposed premiums including PST are $405,703. 2010 premiums including PST were $339,373. The proposed premiums therefore represent a 19.5% increase from 2010 premiums. Please note that premium changes in prior years were as follows: 2010 42.2% increase 2009 9.5% increase 2008 3.0% decrease 2007 4.5% decrease Finance Report No.F12011 -16 June 22, 2011 Page 1 of 2 Page 77 of 290 10c) - Report No. F12011 -16, Paul Gravelle, Director of Fina... Please note that the 2011 budget reflects total insurance premiums of $359,783. As such, the proposed premiums would result in an over expenditure of $45,920. Please find attached a report from Frank Cowan Company providing an analysis of why premiums are increasing as well as a one page overview. FINANCIAL. As detailed in analysis POLICIES /LEGISLATION: None CONSULTATIONS: Proposal reviewed with local broker, Wayne Dusome of Dusome Financial ATTACHMENTS: Frank Cowan Company report "Claim costs are driving premiums up — An analysis of why this is happening" CONCLUSION: We respectfully recommend renewing our insurance coverage with Frank Cowan & Company for the period of July 1, 2011 to July 1, 2012. Respectfully submitted: Paul Gravelle Director of Finance/Treasurer SMT Approval / Comments: I C.A.O. Approval / Comments: Finance Report No.F12011 -16 June 22, 2011 Page 2 of 2 Page 78 of 290 10c) - Report No. F12011 -16, Paul Gravelle, Director of Fina... Cowan Frank Cowan Cornpan Claims hosts are Driving Premiums Up An nhtCk A hIl S Page 79 of 290 10c) - Report No. F12011 -16, Paul Gravelle, Director of Fina... Cowan Index Introduction............................................................................. ............................... I Overview.................................................................................. ..............................2 Drivers of Escalating Claims Costs .......................................... ..............................5 FutureCare Costs ........................................................ ..............................5 Joint & Several Liability (The 1% Rule) ..................... ..............................8 ClassActions ............................................................... ..............................9 ClimateChange .......................................................... .............................10 Ontario Harmonized Sales Tax ................................. ..............................1 l Municipal Claims Inflation ........................................ .............................12 Conclusion — What can we do? ............................................... .............................13 Page 80 of 290 10c) - Report No. F12011 -16, Paul Gravelle, Director of Fina... Page 81 of 290 10c) - Report No. F12011 -16, Paul Gravelle, Director of Fina... Page 82 of 290 10c) - Report No. F12011 -16, Paul Gravelle, Director of Fina... MIN The Harmonized Sales Tax is being introduced in Ontario in July 2010. This will result in additional taxes being charged on various costs, such as professional fees, that are part of a claim. We anticipate this will drive the cost of claims upwards by millions of dollars. Joint and Several Liability (The 1% rule) is becoming such a significant concern to our Ontario clients that the Association of Municipalities of Ontario (AMO) has created a working group with a goal of reforming this law. Other professions in Ontario are also lobbying for law reform. As the severity of awards increases so too does the exposure to those who have deep pockets. We are assisting AMO in their study of this matter and ask all municipalities to support the initiative for the Province to provide some level of reform that protects the exposure of municipalities. (Note: AMO has issued a draft paper on the subject that will be of interest to all Ontario municipalities. If you would like a copy please contact us.) The Big Picture The municipal claims picture has deteriorated over the past few years. We believe this is indicative of a continuing trend in Canada to be a more litigious society. Over our more than 80 years in business, Frank Cowan Company has watched as new insurers have entered the municipal insurance business. Many of them have underestimated the long tail nature of municipal liability claims. They had a view that they could deliver coverage to the marketplace at discounted premiums, only to find out within a few years that they didn't have sufficient premiums to pay the cost of claims. The only solution available at that point was to either raise their clients' premiums to the appropriate level or exit the business. We have seen insurers exit the business in the past, and there have been some situations where municipalities have been left without insurance coverage. At Frank Cowan, we partner with insurance companies that understand the high risk and the long tail nature of municipal liability claims. Together, we recognize that as the cost of claims continues to rise, premiums must be adjusted accordingly. Pricing decisions are validated by actuarial reviews that take place _ = in order to ensure the long terns sustainability of our product and the continued ability to provide broad insurance coverage to our clients. Our actuarial studies are based on decades of data from the experience of hundreds of Canadian municipalities. j Page 83 of 290 10c) - Report No. F12011 -16, Paul Gravelle, Director of Fina... The rising cost of claims and the impact on insurance premiums is a critical issue to be managed as part of an organization's overall risk management plan. We believe it is very important for our clients to understand the factors that are driving up the costs of claims and the long term dangers if municipalities and insurers are not managing this proactively. While there may be opportunities in the marketplace where some insurers are prepared to underprice the product, it must be understood that this will invariably lead to a return to realistic premium levels as the impact of claims is understood. Municipalities need to be certain they have the appropriate insurance protection for their assets and liabilities on an ongoing basis. The purchase of a sustainable and appropriately priced insurance and risk management program must remain at the core of their risk management strategy. Page 84 of 290 10c) - Report No. F12011 -16, Paul Gravelle, Director of Fina... Drivers of Escalating Claims Costs Future Care Costs Future care costs address the medical and non - medical needs of a person who has suffered catastrophic injury. Future care takes into account the person's future needs that will enhance the person's life. Consideration is given to medications, rehabilitative needs, nursing, home renovations, orthotics, assistive devices, transportation, social outings, educational or vocational needs, housekeeping and personal care services, recreational activities and future medical complications. Future care costs are by far the largest component of a serious bodily injury claim. Providing future care is extremely expensive. People with severe brain injuries, spinal cord injuries and multiple orthopedic injuries are living longer. Coupled with rising healthcare costs, the cost of future care has ballooned over the past five years. Brain injury cases are the types of cases where future care awards are the most significant. In the past 10 years Frank Cowan Company has seen a dramatic increase in the number of brain injury cases reported. The frequency of these cases has Examples of Future Care Awards Frank Cowan Company handled a claim in which a teenager was catastrophically injured when hit by a car in an intersection. The case was settled mid -way through trial for $8,300,000 in 2007. Future care accounted for $5,000;000 of the settlement. In MacNeil vs. Bryant, the Court awarded an$18,427,207 judgement in June 2009 to a 15 year old female who received a severe head injury as a result of a motor vehicle accident. Over $15,000,000 of the award was for future case. ` In Sandhu vs. Wellington Place Apartments, a severe head injury was sustained by a child who fell from an apartment window. In 2006, the Court awarded a $17,000,000 settlement which included $,11,000,000 for future care. In,Marcoccia vs. Gill, a'20 year old male received catastrophic injuries as a result of an automobile accident. In 2007, the Court award was in the range of $15,500,000 as plaintiff counsel argued he would need 24/7 attendant care for the rest of his life. In Morrison and Gordon vs. Greig, Gordon was rendered a paraplegic and Morris'on sustained a catastrophic brain injury. , Morrison was awarded $11,500,000 and Gordon $12,600,000. Fach award incli«ieri fnfiira rarer rncfc Page 85 of 290 10c) - Report No. F12011 -16, Paul Gravelle, Director of Fina... Page 86 of 290 10c) - Report No. F12011 -16, Paul Gravelle, Director of Fina... Page 87 of 290 c 'k V. y fi 9 Interest Rate and Discount Rate Impact Current interest rates are very low. When a claim for future care is settled an insurer is paying a large sum of money today for an expense into the future. A discount rate, which is tied to interest rates, is used by our Courts to assess the current value of this future expense. Until 2008 the rate was 2.5% on all damage awards for future losses. Since then, the rate was lowered to .75% for the first fifteen (15) years of the future award and 2.5% thereafter. This change has resulted in a minimum increase of 18% on these awards. Home renovation Renovations to the home used to be a one -time award for the severely handicapped claimant. Today, the Courts accept the fact an average person can move three or more times. Therefore, home renovation costs are awarded based on multiple moves. Loss of Future Earnings In the early 1980's, this calculation did not involve a lot of actuarial or mathematic interpretation. Presently, in the case of an early aged adult with average earning capacity, the loss of future earnings can be $1,000,000 or more. Loss of Competitive Advantage A head of damage for loss of competitive advantage was the first "new head" argued in the early 1980's. It was argued that a person, with even the most minor injury, was entitled to damages in the case of a job loss and/or the fact that a prospective employer may not hire a "damaged person ". In 1980 this head started at a $5,000 award. Today, it is typically valued at $100,000 or more. Loss of Interdependent Relationship (LOIR) This damage was first pleaded in the early 2000's. The damages are based on the fact a severely injured person may never have a spousal relationship, and benefit from the ability of two people living cheaper than one. When first awarded, this award was less than $100,000 and has subsequently doubled. �T 4 4 k, a i =�.ta Page 87 of 290 10c) - Report No. F12O11 -16, Paul Gravelle, Director of Fina... Page 88 of 290 Joint & Several Liability (The 1% Rule) Joint and several liability is legislated in many of the provinces in Canada. In Ontario the governing statute is The Negligence Act. This legislation directs that a person injured by two or more wrongdoers, may collect his /her full damages from one of the wrongdoers. In our opinion, the legislation has a very negative impact on Municipalities. Severe injuries are most conunon in road maintenance cases. Persons that become injured in road accidents, allegedly due to poor road conditions, bring actions against the at fault driver of the vehicle as well as the municipality. Due to the high value of severe injuries, the limits of insurance on the vehicle are generally not enough to satisfy the judgment. Therefore, due to joint and several liability, the Municipality's insurer must pay the balance even if it is only 1% liable. Currently Frank Cowan Company participates on a committee which includes representatives from Municipalities in Ontario, AMO and AMCTO. The mandate of the cormnittee is to solicit change to the I% rule for Municipalities and relieve them of this unfair burden. Frank Cowan Company handles many claims on which this legislation impacts. Here are two examples: A young recently - licensed driver lost control of a vehicle on a gravel road. A passenger sustained a severe brain injury. The liability limits on the vehicle were $1,000,000. The allegation against the municipality is a failure to grade the road. The damages claimed for the passenger are $15,000,000. If liability is found on the municipality, any damages awarded in excess of $1,000,000 will be payable by the municipal insurer. In another case the plaintiff and two minor grandchildren were passengers in a vehicle. The driver came to a stop at a stop sign. He proceeded to make a left hand turn into the path of an oncoming vehicle. The sightlines and signage at the stop sign were within standards. The plaintiff placed the municipality on notice because they claimed snow piles at the edge of the road were too high therefore obstructing visibility. The claim for the plaintiff(s) will greatly exceed the limits of $1,000,000 on the automobile. The claim has a total value of approximately $6, 000,OOO.The exposure to the municipality based upon 25% liability would be $1,500, 000. Because of the 1 % rule, the exposure to the municipality will increase to $5,000,000 if the plaintiff(s) are successful with their case. • • Page 88 of 290 10c) - Report No. F12011 -16, Paul Gravelle, Director of Fina... Page 89 of 290 10c) - Report No. F12011 -16, Paul Gravelle, Director of Fina... Page 90 of 290 y - Climate Change According to a media release in January 2008 by the Insurance Bureau of Canada, "insurers are experiencing a twenty-fold increase in weather related claims since the 1970's." No one can argue that our weather patterns have changed. In 2005, a "100 -year storm" dropped almost 175 mm of rain within an hour in sections of Toronto and York Region. The 100 -year storm is occurring much more frequently. In 2002 Peterborough experienced a 100 -year storm and then in 2004 a 290 -year storm. That same year the City of Stratford experienced a 250 -year storm. In 2008, water (falling, freezing and flooding) made the top 2008 weather news stories. Ontario, Newfoundland and Labrador experienced the wettest summer on record. In New Brunswick, the St. John River flooded. Hurricane Ike shut down the Montreal subway system. An ice storm knocked down 300 hydro poles in Prince Edward Island. In 2009 heavy rains continued. In July heavy rains and thunderstorms drenched the Greater Toronto area and the City of Hamilton. The OPP were forced to close down the exit ramps to Hamilton's Red Hill Parkway from the QEW in both directions because of flooding. Then in August the winds picked up. On August 20, 2009 Southern Ontario experienced a tornado outbreak. According to Environment Canada eleven tornadoes were spotted that day. The City of Vaughan and the town of Durham, among others, experienced extensive damage that day. On average Ontario receives eleven tornadoes a year. This one day overall total was the largest since seventeen tornadoes occurred on August 2, 2006. All municipalities are and will be affected by extreme weather events. Weather events will challenge municipal infrastructure — sewer network, roads, buildings, sidewalks and flood control systems. Even though millions of dollars have been spent on flood prevention efforts, flooding events are still common and costs continue to escalate. With the effects of heavy rainfall, snowfall and wind events, Frank Cowan Company is experiencing a higher frequency of property losses. rt __ - 3 - Page 90 of 290 10c) - Report No. F12011 -16, Paul Gravelle, Director of Fina... . _ - Ontario Harmonized Sales Tax In its March 2009 provincial budget, Ontario announced its intention to proceed with a value added tax. Effective July 2010, the Ontario Retail Sales Tax (ORST) will be harmonized with the 5% federal Goods and Services Tax (GST), resulting in a federally administered 13% Ontario harmonized sales tax (OHST), of which the Ontario portion will be 8 %. Currently the ORST applies to many property and casualty insurance products for risks in Ontario at a rate of 8 %. It is a single staged tax that is imposed on the final consumer (individual or business) of taxable products and services such as insurance. In contrast the proposed OHST will be incorporated into the Excise Tax Act (ETA) which governs the GST and will apply generally to taxable items and services consumed, used or supplied in Ontario. The tax base for the 8% provincial component of the OHST will be broader than that for the current ORST. Many of the professional fees and other costs incurred to defend claims will be subject to the new OHST. What's interesting to note is that property and casualty insurers will feel the impact immediately. It is estimated that the impact from harmonization on existing Ontario loss reserves is a one -time increase of 1.2 %. This is because existing open claim files will experience an extra 8% cost on certain components, such as legal fees, beginning July 2010. Actuaries will consider this in their determination of policy liabilities (i.e. claims reserves) for the year ended 2009. Effective July 2010 claims costs will be impacted by the OHST and all new claim files will reflect this new cost. It is estimated that the on -going impact will be at least a further 1.0% to 2.0% increase in claims cost. This impact of HST could potentially be even greater on bodily injury claims given that future care costs, an already growing cost driver, will be pushed higher since many of the goods and services that make up the calculation of future care costs will be taxable at the higher 14ST rate. r w Page 91 of 290 10c) - Report No. F12O11 -16, Paul Gravelle, Director of Fina... u Municipal Claims Inflation Claims inflation should not be confused with the CPI. When we hear the word inflation in Canada, we most often think of the Consumer Price Index (CPI). CPI is an indicator of the changes in consumer prices experienced by Canadians. These items include food, shelter, transportation and clothing. The CPI is frequently used to estimate the extent to which purchasing power of money changes, so it is widely used as a measure of inflation. Inflation on municipal claims is a very different concept. Actuaries refer to this concept as trending. Actuaries will take a measurement of claims trending on a large book of business, such as Ontario municipalities, and will use this information to determine appropriate rate adjustments. To determine the level of trending in the municipal portfolio the actuary considers trends related to both claims severity (the size of claims) and claims frequency (how often claims occur). This is a predictive measure used to estimate future expected values by analyzing historical data and other relevant information. They also take into consideration jury awards, court decisions, changes to legislation, emerging trends that may impact the claims as well as any professional fees for lawyers, adjusters, and experts. Frank Cowan Company has a large statistically relevant municipal database established over 80 years of working with our clients. Taking all factors into account, our actuaries estimate that municipalities have a claims cost trend of at least 6 - 8% annually. This is well above CPI. r �a Page 92 of 290 10c) - Report No. F12011 -16, Paul Gravelle, Director of Fina... Page 93 of 290 10c) - Report No. F12011 -16, Paul Gravelle, Director of Fina... Page 94 of 290 Our experience has shown that there are numerous areas where municipalities can focus in order to assist in preventing losses before they occur. This includes: • Review and upgrade maintenance policies and procedures • Adopting minimum standards of operation • Training employees in operational standards and effective use of documentation • Regular inspection of infrastructure and facilities • Review of contracts and agreements with 3`d parties The Frank Cowan Company has been working with municipalities for over 80 years. We understand municipal risk and we are here to assist you in addressing your various risks. Let us help you! �x NRM- _L a � Y! 2 W _ t� Page 94 of 290 10c) - Report No. F12011 -16, Paul Gravelle, Director of Fina... Why are Liability Premiums increasing for Municipalities Increased Exposures mean Increased Risk and Costs — Provincial Downloading — Highways, POA, Social Housing, Ambulances, Harbour's and Marina's New Exposures with — Skateboard Parks, Trails, Dog Parks, ATV's on Municipal Road Allowances. Infrastructure money for New Arenas, Swimming Pools and Community Centres. Roads and Sidewalks — Roads - Municipalities must maintain their Roads to Minimum Standards as stated in the Minimum Maintenance Standard Guidelines (MMS). The onus is on Municipality to prove they did through documentation. ( Currently, there is a court challenge stating that setting MMS is outside of the Municipal legislatures mandate and therefore unconstitutional.) Sidewalks — New Standards and you must inspect once every year The standard for disrepair on sidewalks is 2 cm or 3/, of an inch Repairs must be done within 14 days of knowledge of the defect Repairs can mean making permanent or temporary repairs, alerting users attention (florescent paint) or preventing access to the area. Icy and snow covered sidewalks — you must document when the sidewalk was cleaned and what materials (if any) was used. (salt or sand) Joint and Several Liability —The 1 % rule! When two or more defendants are named in a lawsuit, the plaintiff, if successful can choose which defendant they want to get paid by. Plaintiff's Solicitor will name the Municipality in the hope of getting a Judge to find at least 1% fault. By finding a Municipality at least 1 % at fault, a Judge can now award a large sum of money to a severely injured claimant knowing the Municipality has the mechanism to fund it through the Insurance or the Municipal tax base. Catastrophic Claims (paraplegic, quadriplegic, brain injury) - Mid 90's — London — Mortimer - $6.3 Million — fall Tosorontio — MVA - $4.5 Million — bad stop sign La Salle — Arena - $7.8 Million — bad ice Now in the Late 2000's - Deering — MVA - $30 Million Statement of Claim — Municipality found 66% at fault. Value could be upwards of $20,000,000 Reasons for the Large Awards - They are being driven by the Cost of Future Care — professional assistance 24 his. / day / 7 days a week Loss of Future Earnings Home and Auto renovations Management Fees for Professionals to administer the award settlements Page 95 of 290 10d) - Report No. HR2011 -4, Tamara Obee, Manager of Health &... z hip , f REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: HR 2011 -004 Council Tamara Obee & Harold Daynard Meeting Date: Subject: Motion # June 22, 2011 Human Resources Policies Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Actions X I For Information Only It is recommended that: 1. Report No. HR 2011 -004 be received and adopted; 2. That POL -HR -017 as amended and Draft Policy # POL -HR -019 be enacted immediately; 3. That staff be authorized to proceed accordingly. BACKGROUND: In November 2007, Council enacted POL -HR -017, Computer Purchase Program to improve employees' computer literacy at home on their own time utilizing their computer equipment. In addition, the program offered employees the opportunity to acquire up- to -date computer equipment, while taking up to 12 months for repayment. The Township of Oro - Medonte has received requests for consideration for wireless telephone headsets for employees spending a significant amount of time on the phone or are required to have their hands free to type or take notes while responding to inquiries from Township residents. ANALYSIS: In the past three and a half years several of the Township's Employee's have elected to participate in the Council authorized Computer Purchase Program. Every year the program has been enhanced to meet the ever changing technology presented in the marketplace. A review of the program has shown that the enhancements that have been made have made the Policy (POL -HR -017) outdated. Therefore, the attached policy is an amendment to include the enhancements to the program. HUMAN RESOURCES June 22, 2011 Report No. HR 2011 -004 Pagel of 2 Page 96 of 290 10d) - Report No. HR2011 -4, Tamara Obee, Manager of Health &... In response to Employee requests for wired telephone headsets POL -HR -019 has been drafted for Council's consideration. The policy has been drafted to ensure that all employees requiring headset have equal opportunity to receive one and to layout parameters for their use. Costs associated with the purchased headsets are included in the approved 2011 budget. FINANCIAL. Costs included in the approved 2011 budget. POLICIES /LEGISLATION: Township's Health & Safety Program Health & Safety Legislation CONSULTATIONS: Senior Management Team ATTACHMENTS: POL -HR -017 Computer Purchase Program Draft Policy POL -HR -019 Office Phone Headsets CONCLUSION: It is recommended that Council enact the above noted Human Resources Policies effective immediately. s ectfully submitted: mara Obee CHRP Harold Daynard Manager Health & Safety, Manager of Information Technology Human Resources SMT Approval / Comments: I C.A.O. Approval / Comments: HUMAN RESOURCES Report No. HR 2011 -004 June 22, 2011 Page 2 of 2 Page 97 of 290 10d) - Report No. HR2011 -4, Tamara Obee, Manager of Health &... The Township of Oro - Medonte Policy Section Subject Page 1 of 2 Policy /Procedure # POL -HR -017 Human Resources Computer Purchase Program Enacted By Council: Purpose: To establish a Policy for the Township of Oro - Medonte wherein the Township supports the sponsorship of a program to assist employees to purchase eligible electronic equipment, enabling them to improve their literacy and productivity in today's electronic environment, at work and in their own home. Policy: Eli ibili : 1) All Members of Council and Full -Time Employees upon completion of probationary period are eligible to participate in the Computer Purchase Program. Computer Equipment: 1) The Township's computer vendor in consultation with the Manager of Information Technology will prepare a list of computer configurations options to be offered to the employees once a year or upon request. 2) Employees may purchase computer equipment as pre- approved by Human Resources or the Manager of Information Technology at a retail outlet. 3) Equipment approved for purchase shall include: computer equipment (laptops /desktops), monitor(s), printer(s), tablet(s) and digital camera (s), excluding any data packages /plans. 4) Equipment purchases must be a minimum of $400 and a maximum of $2,500. Employees may participate in the program a maximum of twice per year. Repayment Options and Restrictions: 1) Employees must complete the Computer Purchase Program Application (Appendix A) attached to this policy. 2) Employees may finance, on an interest -free basis, over a maximum of twelve (12) months. 3) The Application sets out the employee's automatic payroll deductions which will commence the first pay period after the order is placed until the debt to the Township has been fully re -paid. DI Page 98 of 290 10d) - Report No. HR2011 -4, Tamara Obee, Manager of Health &... Section Subject Page 2 of 2 Policy /Procedure # POL -HR -017 Human Resources Computer Purchase Program Enacted By Council: 4) In the event of an Employee who is participating in the Computer Purchase Program leaves the employment of the Township of Oro - Medonte, the Application sets out how the debt will be re -paid. 5) Taxable benefits would be applicable for the deemed interest, at the prescribed rate. Use of Corporate Infrastructure: 1) Equipment purchased through the Computer Purchase Program shall not be supported by the Township's Corporate Infrastructure (i.e. wireless internet). Written requests for exemption may be made and granted by the Director Corporate Services /Clerk. The Township of Oro - Medonte holds the right to revoke any exemption granted at any time. Employees provided an exemption shall adhere to the Township's Policy POL -HR -004 Appropriate Internet & Email Usage. Computer Warranty, Service and Technical Support: 1) Technical advice and system /software support is available only through the manufacturer. The Township's limited staff resources are not to be utilized for home electronic equipment or software- related queries. The Township does not warrant any equipment purchased through this Program. Responsibility: It shall be the responsibility of all employees to ensure that they are aware of this policy by completing POL- HR -01. il Page 99 of 290 10d) - Report No. HR2011-4, Tamara Obee, Manager of Health & POL HR-017 EMPLOYEE COMPUTER PURCHASE PROGRAM APPLICATION EMPLOYEE NAME.- DEPARTMENT: JOB TITLE: TOTAL COST OF EQUIPMENT (including PSTIGSTY S PAYROLL DEDUCTION PER PAY- $ PAYMENT START DATE (MIDIY): PAYMENT END DATE (MIDDY}: I, . am a full-time employee/Council Member with The Corporation of the Township of Oro-Medonte and I hereby agree to reimburse the amount of S---- per pay period for the purchase of computer equipment over a maximum of 12 months as outlined above. I understand that the Corporation of the Township of Oro-Medonte does not in any way warrant the products and services provided by vendors and will not be held liable for any problems experienced by participating in the Employee Computer Purchase Program. Further I understand that the computer equipment purchased through the Employee Computer Purchase Program remains the property of The Corporation of the Township of Oro-Medonte, for my exclusive use until the total cost of equipment has been paid in full, at which time ownership will be transferred to the employee/purchaser. In the event of my resignation or termination of employment with The Corporation of the Township of Oro- Medonte, 1 agree that any outstanding amount will be due and fully payable on demand and will be deducted from any monies owed to me by The Corporation of the Township of Oro-Medonte with any further amounts due to be payable by certified cheque or money order prior to my last day of employment with The Corporation of the Township of Oro-Medonte. I hereby agree and authorize payroll deductions as indicated above. Employee Signature AUTHORIZATION: Human Resources Date Date Page 100 of 290 10d) - Report No. HR2011 -4, Tamara Obee, Manager of Health &... Department/Section HUMAN RESOURCES Policy # POL -HR -019 Subject Office Phone Headsets Enacted by Council: Motion # PURPOSE: Develop a policy that outlines the conditions in which Township employees may be provided with an office phone headset in order to prevent musculoskeletal injuries (MSI). SCOPE: This policy applies to all Employees of the Corporation holding full -time positions at all locations of the Corporation. POLICY: Many Township employees spend significant amounts of time on the telephone, while also typing and /or take extensive notes on their computer. As a result, the Corporation has developed an office headset policy designed to improve customer service and ensure that the health and safety of Township employees is maintained. This policy achieves these objectives in that it: • Supports the Corporation's core values to be Efficient ( "Continually improve the quality of our service provided "), while offering Optimum Service ( "Provide quality and timely service in a friendly manner"); as outlined in the Township of Oro - Medonte's Customer Service- Vision and Values mandate. Gives employees the opportunity to engage in conversations with hands -free convenience, allowing interaction with their computer or to engage in other desk - centered activities in a comfortable and natural manner. • Helps avoid neck, shoulder and back pain and reduces the chance of injury from squeezing a handset between one's neck and shoulder. With these objectives in mind, headset usage is recommended when an employee finds themselves working on the computer and talking on the phone at the same time (telephone and mouse or keyboard combination). Page 1 of Page 101 of 290 10d) - Report No. HR2011 -4, Tamara Obee, Manager of Health &... As a result, all frontline phone users should be provided with the opportunity to submit a written request for an office phone headset to their respective Supervisor, cc'd to their Director and the Manager of Health & Safety, Human Resources. Once there has been dual sign off, an office phone headset is authorized for that particular employee. The Manager of Information Technology shall determine the type of headset and will order and maintain wired headset(s). A wireless headset shall be utilized by the Customer Service Representative. It shall be the responsibility of all employees of the Township of Oro - Medonte to ensure that they are aware of this policy by completing POL -HR -01 -Form 1. Page2of2 Page 102 of 290 10e) - Report No. DS2011 -22, Andria Leigh, Director of Devel... AEPORT ,. Proud Heritage, Exciting Future Report No. To: Council Prepared By: DS 2011 -022 Steven Farquharson, Intermediate Planner Meeting Date: Subject: Zoning By -law Motion # June 22, 2011 Amendment (Federico and Silva Rossi) Part of Lot 24, Concession 9, Roll #: R.M.S. File #: D10 38702 4346- 020 - 005 -11000 RP 51 R- 37614, Parts 2, 3, and 4 (Medonte) Township of Oro - Medonte RECOMMENDATION(S): Requires Action ❑ For Information Only It is recommended: 1. THAT Report DS 2011- 022 be received and adopted; and 2. THAT Zoning By -law Amendment for Federico and Silva Rossi, Part of Lot 24, Concession 9, Plan 51 R- 37614, Parts 2, 3, and 4 (Former Township of Medonte) Township of Oro - Medonte, on Schedule A24 on the Zoning By- law 97 -95 (as amended) from Agricultural /Rural (A/RU) Zone to Agricultural /Rural Hold (A/RU(H)) Zone be approved. 3. That the Clerk bring forward the appropriate By -law for Council's consideration. BACKGROUND: Consent Application 2008 -13-49 was considered by the Committee of Adjustment at the January 21, 2010 meeting, where it was granted provisional approval. As part of the consent approval, the applicant was required to complete an Environmental Impact Study (EIS), due the subject lands being located within the Environmental Protection Two (EP2) overlay (Significant Woodland). Through the recommendations of the EIS, the retained lands should have a holding provision placed on it, it order to ensure the construction of a dwelling will not have any negative effects on the environmental feature on the subject lands. The applicant has proceeded to fulfill the conditions of approval, which included applying to the Township to have a holding provision placed on the retained lands. This would allow the applicant the opportunity to propose the appropriate location for any structures which is in accordance with the conclusions of the EIS. The purpose of this report is to consider placing a Holding (H) provision on the property as part of the condition of approval for Consent Application 2008 -13-49. The applicants DEPARTMENT SERVICES Meeting Date June 22, 2011 Report No. DS 2011 -022 Page 1 of 4 Page 103 of 290 10e) - Report No. DS2011 -22, Andria Leigh, Director of Devel... have submitted in writing permission for the Township to place a Holding provision on their property. At the January 21, 2010 Committee of Adjustment meeting, there were no comments received from members of the public or internal Township Departments stating they had any objection to the proposed Consent application. ANALYSIS: As part of the Committee's provisional approval, the applicant must apply for and obtain a Holding provision on the subject lands. The subject lands have been identified as having a significant woodland and is located within the Environmental Protection Two Overlay in the Township's Official Plan. At the request of the Nottawasaga Valley Conservation Authority the applicant was required to complete an EIS, to demonstrate that there will be no negative impacts on the natural features or ecological functions of the area. The applicant completed the EIS, which showed that the severed lands would not have any negative impacts, however the retained lands had environmental features that should be protected. Due to the applicant being unsure when construction would take place, the Committee required as a condition of approval that a Holding provision be placed on the property. The lands are subject to Site Plan Control, which would include the submission of an site plan at the time of submission of the removal of the Hold. It is appropriate to place a Holding provision on the property, to satisfy the Committee's condition, and to place the property under Site Plan Control. This will be lifted once the applicant has received approval for the location of the proposed dwelling on the lands. I FINANCIAL. I Not applicable. POLICIES /LEGISLATION: Township of Oro - Medonte Official Plan: The lands are designated "Rural" and "Environmental Protection Two" by the Official Plan. Permitted uses within the "Rural" designation include single detached dwellings, accessory structures to residential uses, and home -based businesses. The lands as identified on Schedule B of the Official Plan, are within the Environmental Protection Two overlay. The natural heritage feature is recognized as a significant woodland. Section B3 "Environmental Protection Two" and Schedule "B" of the Township's Official Plan, identifies that the lands are located within a significant woodland. Staff recommended that the lands be placed under Site Plan Control in order to ensure that the construction a dwelling will have no negative impact on the natural heritage feature of the area. At the time of submission of a Site Plan Application to remove the hold, the applicant will be required to submit a detailed site plan drawing, which will ensure that there is maximum protection of the environmental feature located DEPARTMENT SERVICES Meeting Date June 22, 2011 Report No. DS 2011 -022 Page 2 of 4 Page 104 of 290 10e) - Report No. DS2011 -22, Andria Leigh, Director of Devel... on the lands. The Site Plan Agreement will depict building and septic envelopes, and vegetation areas to be protected. Zoning By -law 97 -95: The subject property is zoned Agricultural /Rural (A/RU) and Environmental Protection (EP) Zones in the Township's Zoning By -Law. The provisional approval resulted in the retained lands having an area of approximately 36.6 hectares. The subject lands lands would comply with the provisions of the Zoning By -Law related to the minimum required lot frontage for single detached dwellings on lands in the A/RU Zone, of 45 metres, and single detached dwellings on lots in the A/RU Zone, of 0.4 hectares. CONSULTATIONS: No concerns were given by internal departments in relation to the Consent Application. The comments received from the Nottawasaga Valley Conservation Authority (NVCA) stated that they had no objections to the consent application but requested that Site Plan Control be placed on the property. NVCA staff has commented that due to the land being located within a natural heritage feature, that the lands should be subject to Site Plan Control to protect the significant woodland. Planning staff agrees that a detailed site plan is required which shows building and septic envelopes, and vegetation areas to be protected. The site plan should be prepared and incorporate with the recommendations of the EIS before the removal of the Holding provision. ATTACHMENTS: Attachment #1- Context map of location CONCLUSION: Consent Application 2008 -B -49 was approved by the Committee of Adjustment on January 21, 2010. As part of the Committee's conditional approval, the applicant must apply for and obtain a Holding Provision for their property. Staff recommend to Council a Zoning By -law Amendment be approved that imposes a Holding Provision on the subject lands to satisfy the condition imposed by the Committee of Adjustment. Respectfully submitted: Steven Fa ars B Intermediate Planner Reviewed by: —A,AL Andria Leigh, M IP, RPP Director of Development Services SMT Approval / Comments: I C.A.O. Approval / Comments: DEPARTMENT SERVICES Meeting Date June 22, 2011 Report No. DS 2011 -022 Page 3 of 4 Page 105 of 290 10e) - Report No. DS2011 -22, Andria Leigh, Director of Devel... ATTACHMENT #1 CONTEXT MAP [3LD G(7UNTY Lu MO STONE BOYD''� �VALLEY,VIEW 'f f LU m =' " l' U cc 04� C? Lu J Lan subject to Holding Provisian MOUNT SAINT LOUIS DEPARTMENT SERVICES Meeting Date June 22, 2011 Report No. DS 2011 -022 Page 4 of 4 Page 106 of 290 0 i��1 �lo�rte 1 Of) - Report No. DS2011 -23, And ria Leigh, Director of Devel... TOWNSHIP OF ORO- MEDONTE REPORT Report No. To: Council Prepared By: DS 2011 -023 Steven Farquharson, Intermediate Planner Meeting Date: Subject: Site Plan Application Motion # June 22, 2011 2010- SPA -18 (Revised) (Jeffrey and Erin Jackson) - Former Indian Park Roll #: R.M.S. Files #: 4346- 010 - 003 -14800 Association- Lot 3 D10 40702 RECOMMENDATION(S): Requires Action )( For Information Only It is recommended: 1. THAT Report DS 2011 -023 be received and adopted; 2. THAT Section 3 "Development Restriction" of the Site Plan Agreement between the Township of Oro - Medonte and Indian Park Assocation for the lands known as, Part of Blk A Plan M -9, Part 1 on Plan 51R-37168, S/T Easements in LT354320, LT441545 (Former Oro Township) Township of Oro - Medonte, be amended to allow for a maximum of 69% of tree removal in the building envelope (Lot 3). 3. THAT the Site Plan Agreement include a provision that requires the owner to submit a tree planting plan to replace all trees that may be lost during construction of the dwelling, septic system and driveway. 4. THAT the Clerk bring forward the appropriate By -law for Council's consideration. BACKGROUND: The purpose of this report is to consider an amendment to the Site Plan Agreement that has been registered on the above noted lands, between the Indian Park Association and the Township of Oro - Medonte. The subject lands were created by way of consent on January 29, 2009. Also, a Zoning By -law Amendment was submitted by MHBC Planning on behalf of Indian Park Association to rezone the lands to Residential One Exception 113 Hold (R1 *113(H)) Zone. During the rezoning process of Lot 3, concerns were raised at the public meeting, specifically, that the existing trail to the north would be effected by the proposed creation of the lot on Algonquin Trail. When a dwelling is to be constructed the removal of trees would affect the enjoyment of the trail. It is for this reason that as part of the Site Plan Agreement, the applicant was restricted to the Development Services Meeting Date June 22, 2011 Report No. DS 2011 -023 Page 1 of 5 Page 107 of 290 1 Of) - Report No. DS2011 -23, And ria Leigh, Director of Devel... removal of 50% of the tree vegetation in the allowable building envelope. The applicant is now proposing to increase this to 69% on Lot 3. As shown on the attached site plan drawing. ANALYSIS: The public through the rezoning process, expressed concerns over tree retention on the subject lands. The applicant has submitted a request to the Township to increase the allowable tree removal to 69% on Lot 3. As per Section 3 "Development Restriction ", paragraph (i) of the approved Site Plan Agreement, which states that a "maximum of 50% tree removal permitted in established building envelope as shown on approved Site Plan Drawing prepared by MHBC Planning, dated July 23, 2010 (Schedule 1). Maximum of 50 %tree removal does not include the necessary removal of trees that are dead or diseased as determined by a qualified arborist. No trees shall be cut outside the immediate area surrounding the proposed dwelling, septic system, amenity space and driveway. Planning Staff have conducted a site visit and confirmed the areas in which the applicant is proposing to remove the additional tree coverage. Staff have determined that the request is in keeping with the surrounding lots, in terms of the removal of the trees in the building envelope. In some cases, surrounding lots exceed what the applicant is requesting in respect to tree removal. The applicant will be required to replant trees along the front lot line and east and west interior lot lines in order to provide additional tree coverage that is proposed to be lost. When a site visit was conducted by Planning staff, it showed that the lot was not densely covered, but rather the vegetation is spread out. There is significant separation between the trees on the lots. The applicant is proposing a 1900 square foot bungalow home with 3 car garage on the lot, with a typical in ground filter Bed Septic System. In order for the applicant to construct the dwelling, septic system and driveway, the 50% maximum tree removal cannot be achieved. The applicant has also provided a site plan drawing for the lot (schedule 2) showing what the proposed lot would look like with a proposed 69% tree removal. The applicant has also indicated that due to the existing slopes and lot grading the maximum 50% tree clearing cannot be achieved. FINANCIAL: Not applicable. POLICIES /LEGISLATION: Township of Oro - Medonte Official Plan: The subject lands are located within the Sugarbush settlement and are designated "Residential". Development Services Meeting Date June 22, 2011 Report No. DS 2011 -023 Page 2 of 5 Page 108 of 290 1 Of) - Report No. DS2011 -23, And ria Leigh, Director of Devel... Zoning By -law 97 -95: The Zoning of Lot 3 is currently Residential One Exception 113 (R1 *113(H)) Zone. The zoning exception is to recognize the setback from the public street, the rear and interior side yard setbacks. The proposed dwelling is in keeping with the required setbacks of the R1 *113 Zone. Due to the steep slope that exists in the rear of the lot, the survey prepared by Dearden and Stanton Ltd dated May 16, 2011 verifies that the requirement of 23 metres from a slope that exceeds 3:1, can be achieved. In order to be able to accommodate the proposed dwelling on the lot and the anticipated lot grading and swales that may be required, the applicant is requesting the increase in the tree removal to the 69 %. The proposed site plan change, would be in keeping with the intent of the Zoning By -law and meeting the minimum required setback for single detached dwellings CONSULTATIONS: ATTACHMENTS: Schedule 1: Existing Approved Site Plan Drawing Lot 3 Schedule 2: Applicant's Proposed Building Envelope Lot 3 CONCLUSION: The proposed amendment to Section 3 "Development Restriction ", paragraph (i) of the Site Plan Agreement for Lot 3, for the maximum allowable tree removal of 50% in the allowable building envelope on the subject lands. On this basis of the above analysis Planning Staff recommend that the maximum tree removal on Lot 3 not exceed 69 %. A revised Site Plan Control Agreement has been attached for the Council's reference. Respectfully submitted: r Steve rquharson, B.URPL Intermediate Planner Revieweed by: .-�^ �- Andria Leigh, MCIP RPP Director of Development Services SMT Approval / Comments: C.A.O. Approval / Comments: Development Services Meeting Date June 22, 2011 Report No. DS 2011 -023 Page 3 of 5 Page 109 of 290 1 Of) - Report No. DS2011-23, And ria Leigh, Director of Devel 9 10 t, 8BUd CZO- L L09 SCI 'ON ljodou LLOZ IZZ aunt awa Bultaevq eo3i/uaS juawdolBAB(] (umper) 6101 DNIMVUG NV' d 31lS (13AOIJddV ONUSIX3 : L Erin(E]HOS Page 110 of 290 F- - doll 14 0111 n 0 0 C9 4� Qf Lti (umper) 6101 DNIMVUG NV' d 31lS (13AOIJddV ONUSIX3 : L Erin(E]HOS Page 110 of 290 1 Of) - Report No. DS2011 -23, And ria Leigh, Director of Devel... 5 ;0 5 afed EZO-I LOZ Sa "ON podou LLOZ `ZZ aunt a}ea 6uneew swimag tuauadoIanaa -f 9k9ffi$ Y € I,p�xs�FCE�`1f�rra�<a °� DOE gr r Cv oil g# ' r 1,y Im CL Cj �� ,''' tom./ 't / '�✓ a�� / '�. � �o� �- � w k / �� ry �` •� rn� � o AIL `�' /' �/ ~ !' �' v E 10_1 3dOTIANd Micrlif19 ODSOdO)id S,lNV0llddV :e 3lAGE]HOS Page 111 of 290 10g) - Report No. DS2011 -25, Andria Leigh, Director of Devel... f Proud Heritage, Excithig Future Report r Meeting Date: June 22, 2011 Subject: Site Plan Agreements (2008628 Ontario Limited) 2011 - SPA -14, Lot 9, Plan 51M- 957, Being all of PIN 58533- Roll #: 4346- 010 - 003 -26509 0233 (Lt) (Lot 9) 2011 - SPA -15, Lot 97, Plan 4346- 010- 003 -26597 51 M -957, Being all of PIN (Lot 97) 58533 -0321 (Lt) 4346- 010 - 003 - 26598 2011- SPA -16, Lot 98, Plan (Lot 98) 51 M -957, Being all of PIN 4346 -010- 003 -26619 58533 -0322 (Lt) (Lot 119) 2011 - SPA -17, Lot 119, Plan 51 M -957, Being all of PIN 58533 -0343 (Lt) (Former Township of Oro) Prepared By: Alan Wilebe, Planner m -'.r. R.M.S. File #: D11 RECOMMENDATION(S): Requires Action X❑ For Information Only It is recommended: 1. THAT Report DS 2011 -025 be received and adopted; 2. THAT the Township of Oro - Medonte enters into Site Plan Agreements with 2008628 Ontario Limited to remove the Holding Provision applying to the subject Lots, for the construction of single detached dwellings; 3. THAT the Clerk prepares By -laws for Council's consideration to enter into Site Plan Agreements with 2008628 Ontario Limited; 4. AND THAT the owner be notified of Council's decision. BACKGROUND: I The applicant is proposing to have site plan agreements registered on title for the construction of single detached dwellings on each of the respective Lots 9, 97, 98, 119, in the Diamond Valley Estates Subdivision. The zoning presently in effect for the subject lands is Residential One Holding Provision (R1 (H)) Zone and, as such, the DEVELOPMENT SERVICES June 22, 2011 Report No. DS2011 -025 Page 1 of 9 Page 112 of 290 10g) - Report No. DS2011 -25, Andria Leigh, Director of Devel... owner must enter into Site Plan Agreements prior to the issuance of Zoning Certificates and Building Permits related to the construction of dwellings on the respective Lots. In addition to requiring the removal of the Holding Provision prior to the construction of a single detached dwelling on Lot 9, pursuant to points 5 and 6 to Schedule "E" of the Subdivision Agreement (authorized by Council for the Township to be executed under By -law 2010 -059), this lot is also subject to Site Plan Control under Section 41 of the Planning Act, due to its location "in an area which is the site of closed- canopy forest cover or within a pine reforestation area ". I ANALYSIS: I The properties are designated Residential by the Township's Official Plan, and are zoned Residential One Holding Provision (R1 (H)) Zone by the Township's Zoning By- law 97 -95. The applicant is required to enter into Site Plan Agreements with Council for the Township with respect to the removal of the Holding Provision on the subject Lots. These provisions were imposed through the subdivision approval process in order to determine appropriate building envelopes. The attached site plans have obtained approval from the Township's engineering consultant, AECOM. In regards to Lot 9, the additional provisions outlined below (points 5 and 6 of Schedule "E" to Subdivision Agreement) apply with respect to the proposed construction of a single detached dwelling on the Lot, as stated in the "Background" section, above. On review of the submissions provided by the applicant with Site Plan Application 2011 - SPA-14, comments from Planning staff for the Township are also provided below. 5. The following Lots 1, 2, 9 -11, 15, 18 -20, 27 -29, 36 -41, 44, 46, 48 -52, 60 -66, 86, and 101 -118, being in an area which is the site of closed- canopy forest cover or within a pine reforestation area, shall be subject to Site Plan Control under Section 41 of the Plannin_g Act. 6. Site Plans for Lots listed in #4 and #5 shall be submitted to the Township and showing the following information: a) The location of building envelopes; b) The location of primary and reserve tile fields; c) The location of laneways and parking areas; d) The location of lands which have a slope greater than 15 %; e) The location of swimming pools and tennis courts, or any other proposed structure or facility; f) The location of the wetland buffer; g) The extent of the forest cover to be maintained on the Lot: h) Permanent markers denoting 20 metre buffer; i) A landscape and /or mitigation concept based on naturalization principles which .generally respond to the followincLguidelines: 1. Identification and protection of approximately 50% of all over - storey trees to promote screening and retention of wildlife /habitat/corridor values. Within this area, no clear cutting of trees will be permitted DEVELOPMENT SERVICES June 22, 2011 Report No. DS2011 -025 Page 2 of 9 Page 113 of 290 10g) - Report No. DS2011 -25, Andria Leigh, Director of Devel... although thinning of dense, young tree growth and stems less than 4.0 c.m. diameter at breast height, as well as trees of poor health and quality will be permitted; 2. No alteration of soil mantles in protected areas, with the exception of the tile field mantles on Lots 55 -59; On review of the submissions provided by the applicant with Site Plan Application 2011 - SPA-14, it has been determined that the following points do not apply with respect to the proposal for Lot 9: 6.d, 6.e, 6.f, 6.h, and 6.i.2. With respect to the applicable points of Schedule "E" to the Subdivision Agreement (6.a, 6.b, 6.c, and 6.g, as underlined above), Planning staff for the Township have determined that information to the effect required in these provisions has been provided. With respect to point 6.0, it is noted that the applicant has submitted a site plan containing reference to the "Limit of Tree Removal' on Lot 9, and that reference to this requirement is contained within Section 3.i of Appendix "A" to By -law No. 2011 -104. ® Township Departments ATTACHMENTS: Schedule 1: Location Map Schedule 2a: Site plan drawing (Lot 9) Schedule 2b: Site plan drawing (Lot 97) Schedule 2c: Site plan drawing (Lot 98) Schedule 2d: Site plan drawing (Lot 119) DEVELOPMENT SERVICES Report No. DS2011 -025 June 22, 2011 Page 3 of 9 Page 114 of 290 10g) - Report No. DS2011 -25, Andria Leigh, Director of Devel... The purpose of these Site Plan Applications are to register Site Plan Agreements on title for the subject Lots, with respect to the construction of single detached dwellings on Lots 9, 97, 98, and 119 of the Diamond Valley Estates Subdivision (Plan 51 M -957), due to the Holding Provision applying to the zoning these Lots. It is recommended that Site Plan Applications 2011 - SPA -14 (Lot 9), 2011- SPA -15 (Lot 97), 2011 - SPA -16 (Lot 98), and 2011 - SPA -17 (Lot 119), be approved. Respectfully submitted: Reviewed By: 1m A, Ian Wiebe Andria Leigh, MC19', RPP Planner Director of Development Services SNIT Approval / Comments: I C.A.®. Approval / Comments: DEVELOPMENT SERVICES June 22, 2011 Report No. DS2011 -025 Page 4 of 9 Page 115 of 290 10g) - Report No. DS2011 -25, Andria Leigh, Director of Devel... SCHEDULE 1: LOCATION MAP 2011- SPA -14 (Lot 9), 2011- SPA -15 (Lot 97), 2011 - SPA -16 (Lot 98),and 2011- SPA -17 (Lot 119) (2008628 Ontario Limited) U HORSESHOE _V -LL RCFA' z ui a � `rG Q� 2011- SPA -14 (Lot 9) O 090 •Z J Lu �U 2011 - SPA -17 Z (Lot 119) lk w 2011- SPA -16 2011- SPA -15 (Lot 98) (Lot 97) SUBJECT LOTS DEVELOPMENT SERVICES June 22, 2011 Report No. DS2011 -025 Page 5 of 9 Page 116 of 290 10g) - Report No. DS2011 -25, Andria Leigh, Director of Devel... SCHEDULE 2Ao SITE PLAN DRAINING (LOT 9) 2011 - SPA -15 (2006626 Ontario Limited) ?Y_EW SPA 9.a9 ,9. o Y r � N65R i 77117/-----?- J10.d5 'iR.313.1.ri I �y .. -. T14kL312,5 '1 � C�iENE7rnl 1AFT13 3 I ,a r� u.cc MODEL A 194 rN v�r `'6L 1 3L $ •.. 311. SILL 311.97 .7MALLMM ito.,, °!{a.�.ry1 •_mow I d1 y - tiRBy�2.19' 1 fSizto 31 7 I w1 Ta3f92V +,=..9a. aaaEEEMMM n n ttool "" 31 m:s �^ "l. fop -y1, N�ST� ffJ 4 `y Pt- ugWx10 � I"AWA9 I 1 ' 1 A CHi h A11EA 1 f tl1 � #j ECNE EN .3 Nq - rR 9.91 1 i DEVELOPMENT SERVICES June 22, 2011 Report No. DS2011 -025 Page 6 of 9 Page 117 of 290 10g) - Report No. DS2011 -25, Andria Leigh, Director of Devel... SCHEDULE 2B: SITE PLAN DRAWING (LOT 97i 2011 - SPA -15 (2006628 Ontario Limited) ZZ- VA 3@:1.5. M1 fT _"`� —� ,+"✓ t r7 -- ""^ -.., 1 � h�7�.' 7{ �1JA. 47f1f -° -•-. o t4s s« L hl2A 1 - 4,n�nKn.en INSil NIfi94.,,. r N� TrfA.LJ.geq III EfFclplT 1'LiL'lil iCD,70R0 y �� nl i 3 45 ZWX 3@7.77 1IJ iAVAIL @@'-¢ F AA13309Y@ ` 41i F.FLH.910.� �y f ,h ODEL 7 ' r } - LLVIT �T -Y UM j Ll Y . 0 C/< E PEN SPACE) DEVELOPMENT SERVICES June 22, 2011 Report No. DS2011 -025 Page 7 of 9 Page 118 of 290 10g) - Report No. DS2011 -25, Andria Leigh, Director of Devel... _SCHEDULE 2C: SITE PLAN DRAWING (LOT 98) 2011 - SPA -16 (2008628 Ontario Limited) (firo. u nll r nx IC`) a' n ��"`�s( 1 dd ,M: ' • cm`o � ,,, '�; �� } . r Ei.O -f1.ON SS..G!! -,,. -�-_ -, � f tkd - , r SFPIIG ihMF Fl. ... (vt In VA1 +XEt� MT iriTFli -'-1 - � I 1W': J10.19 ��G2NfS.ln1 I T A �+ r— sYnea c sto.r �� j Ns�asaa.us aro,ts7 6 ks . 1� � GI.L310r0 .99 o t 310. 3 0.30 3iri;50 < ys: A TIWALL 310901 SLA6 Iin31 MODEL ��'�u!Fr�. 9a9e �; sost.uo f 6.a 1837 EL -11 a FFLi3. anJ TAYALLG9t.09 FRA910 0 .90 +�: tlr'F7 ➢.30950 Ij 1➢ I 6LUalwrxnJr aoa6a IF � 30D.fi5 J Epr F L....._] ! � 6U?f n30vs .1 - IJ_iF7d3.3Q7.d3 �: j �'• ��100.5U � Ir o� - ------- ---- -- - -- s 1p, ;0,. fIC�'.19.35•E DEVELOPMENT SERVICES June 22, 2011 Report No. DS2011 -025 Page 8 of 9 Page 119 of 290 10g) - Report No. DS2011 -25, Andria Leigh, Director of Devel... SCHEDULE 21): SITE PLAN DRAWING (LOT 119) 2011 - SPA -1i (2008629 Ontario Limited) .:L,3.,. - ..vtGY hti.G`�nrl urr rs Nola fr,.ffAiY! Ci/ ._ il/ t �4 � � ..^'-- `•--- .,_,� kal�lk'R -' Awl ME DmNP14 `{ �J99.�3 _ l� ZIP �70. 0.N -9riY 7tPE 'C'D 3._„T �. yu.an� I G.9�I tVl�;�¢. •t».... 0'qr- \� .TOtIE9A1EJ9[[[ 9.OmN0.anl t\ , Tlramm 9jqu sync Tr�v 911.51 g � � Cattll.ws�ulxr 71751 > �,. it rtTrn�•., an 90 ; 34t,2µ ToP:7 t.un 3TIJItl 9NL 311.SS �,ill�.... Al 3tt.iik � 1R I 1�1dL allfb Tt � 1 3iN3 311.F71 i to a ItIN E70NIV` �j prar f MOD L f.5V�B 31gAi d,y 19.aS OR Y J19.75 xy. m 316.4 .* j NNIT Ci R Tt1! MOVlL 4'N MIT 4 119 g 5 t I: Y i 54 nx v ;b b DEVELOPMENT SERVICES June 22, 2011 Report No. DS2011 -025 Page 9 of 9 Page 120 of 290 10h) - Report No. DS2011 -26, Andria Leigh, re: Site Plan Agr... REPORT Proud Heritage, Exciting Future Report No. To: Council Prepared By: DS 2011 -026 Andria Leigh, Director of Development Services Meeting Date: Subject: Site Plan Agreement Motion # June 22, 2011 Revision 2009 - SPA -13 (Suzanne Caudry) Roll #: R.M.S. File #: D11 39683 Pt Lot 1, Range 1, Pts 1 & 2 1 R- 19045; S/T & T/W RO1064107, Being all of PIN 58554 -0100 (LT), 15 Pemberton Lane RECOMMENDATION(S): Requires Action For Information Only It is recommended 1. THAT Report No. DS 2011 -026 be received and adopted. 2. THAT the Township of Oro- Medonte support the revision to the Site Plan Agreement with Suzanne Caudry for 15 Pemberton Lane for a 33 square metre (357 square foot) deck which joined the existing deck and recently constructed boathouse as shown on the Site Plan drawing prepared byTHOM WIN Construction Ltd. dated May 5, 2011; 3. AND THAT the owner be notified of Council's decision. BACKGROUND: The owner obtained Site Plan Approval from the Township in January 2010 (By -law 2010 -007) for the construction of a 78.15 square metre (841.25 square foot) boathouse; site plan approval was required because the property fronts onto Pemberton Lane which is not a Township maintained road. In August 2010 a building permit was issued for the construction of the above noted boathouse and repairs to the existing deck. This existing deck and the new boathouse were located approximately 5.3 metres (17.5 feet) apart and therefore were separate structures. Subsequently a new deck was constructed which joined the existing deck and newly constructed boathouse and occupied a total area of 147 square metres (1580 square feet). A Minor Variance (2010 -A -33) was required and approved by the Committee of Adjustment in December 2010. One of the conditions of the variance approval was that "the owner apply and obtain approval from Council for the appropriate revisions to the Site Plan Agreement passed by By -law 2010 -007 for the construction of the attached decks and boathouse which occupy a total area of approximately 147 square metres." The satisfaction of this condition is the purpose of this report to Council DEVELOPMENT SERVICES Meeting Date June 22, 2011 Report No. DS 2011 -026 Page 1 of 6 Page 121 of 290 10h) - Report No. DS2011 -26, Andria Leigh, re: Site Plan Agr... ANALYSIS: The subject lands are zoned Residential Limited Service Holding (RLS(H)) Zone; in recognition that Pemberton Lane is not a year round maintained Township road. The subject property fronts onto this road and is therefore is subject to Site Plan Control prior to obtaining zoning certificates or building permits. A Site Plan agreement was entered into in 2010 for the boathouse (see Schedule 2) and is now proposed to be revised with the addition of the revised drawing (see Schedule 3) related to the additional deck structure. Permitted uses in the Residential Limited Service (RLS) Zone include single detached dwellings and accessory buildings such as the boathouse and attached deck combination which has been constructed. The owner is intending to construct a new dwelling on the property in the future and at that time a revised site plan drawing and updated agreement for the property will be required. The subject property occupies an area of approximately 0.4 hectares, has frontages along Pemberton Lane and along Lake Simcoe of approximately 79 metres, and a depth of approximately 51 metres. The subject property has an existing dwelling constructed between 1950 and 1970, and a previously existing deck along the lake, constructed around 1985, that occupies an area of approximately 36 square metres (387 square feet), a new boathouse was constructed in 2010 and subsequently the additional deck which obtained the Minor Variance in December 2010 and is the reason for the revision to the existing Site Plan drawing. FINANCIAL: N /A. POLICIES /LEGISLATION: Township of Oro - Medonte Official Plan Township of Oro - Medonte Zoning By -law 97 -95 The Planning Act, Section 36 and 41 CONSULTATIONS: The proposed revisions to the Site Plan to include the attached deck were circulated to internal departments with no concerns being identified. The LSRCA has also confirmed that they have no objection to the proposed site plan revisions and through email that the necessary permits have been obtained from the LSRCA for the attached deck. ATTACHMENTS: Schedule 1: Location Map Schedule 2: Original Site Plan Schedule 3: Revised Site Plan DEVELOPMENT SERVICES Report No. DS 2011 -026 ng Date June 22, 2011 Page 2 of 6 Page 122 of 290 10h) - Report No. DS2011 -26, Andria Leigh, re: Site Plan Agr... CONCLUSION: The proposed revision to the existing site plan drawing to include the additional 33 square metre (357 square foot) deck area that attaches the existing deck and boathouse as shown on Schedule 3 of this report has obtained the necessary approvals through the Minor variance and LSRCA and is recommended to obtain the approval from Council in order to satisfy condition #3 of Minor Variance 2010 -A -33. Respectfully submitted: Andria Leigh, MCIP, RPP Director of Development Services SMT Approval / Comments: I C.A.O. Approval / Comments: r DEVELOPMENT SERVICES Meeting Date June 22, 2011 Report No. DS 2011 -026 Page 3 of 6 Page 123 of 290 10h) - Report No. DS2011 -26, Andria Leigh, re: Site Plan Agr... SCHEDULE 1: LOCATION MAP 2009- SPA -13 (CAUDRY) i\ 0" i i I — -- R►DGEROAD - -� 1 -- 10 I 1 1 I o 1 1 � - 1 - -1— _� PEMBERTON -LANE Lake Simcoe SUBJECT PROPERTY DEVELOPMENT SERVICES Meeting Date June 22, 2011 Report No. DS 2011 -026 Page 4 of 6 Page 124 of 290 10h) - Report No. DS2011 -26, Andria Leigh, re: Site Plan Agr... SCHEDULE 2: ORIGINAL SITE PLAN 2009 - SPA -13 (CAUDRY) 4. �-- xF F &8 6 PA, i u d U, ti Lit' a F # f a `' A i i 7 Y (:. @ #�� 3j „iHb i DEVELOPMENT SERVICES Meeting Date June 22, 2011 Report No. DS 2011 -026 Page 5 of 6 Page 125 of 290 10h) - Report No. DS2011 -26, Andria Leigh, re: Site Plan Agr... SCHEDULE 3: REVISED SITE PLAN 2009 - SPA -13 (CAUDRY) N S9 Maw ----------------- P a � f kf 1 I � � a f Ja 9aa U _. fn A) 61 I E PLAN 1:200 I ff I I; His 4NbRr,�pQC"1 �J6_ t5 F=Tt'iE9fON IN,F PWW1T gpT 41: J 611E PLAN L-1 � DEVELOPMENT SERVICES Meeting Date June 22, 2011 Report No. DS 2011 -026 Page 6 of 6 Page 126 of 290 10i) - Report No. RC2011 -13, Shawn Binns, Director of Recrea... Townsht*p of REPORT �9,&&Wte Proud Heritage, Exciting Future Report No. RC2011 -13 To: Council Prepared By: Shawn Binns Meeting Date: June 22, 2011 Subject: H.A.A.C.A Canada Day Parade— Request for Exemption By -Law 2006 -38 Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. RC2011 -13 be received and adopted. 2. An exemption to By -law 2006 -38 be granted to the Hawkestone and Area Community Association to hold a Canada Day Parade on Friday July 1St, 2011 commencing at 12:00pm 3. The Hawkestone and Area Community Association be required to purchase liability insurance in the amount of $2,000,000 to provide coverage for the events. 4. The Director, Transportation and Environmental Services and the Hawkestone and Area Community Association be notified of Council's decision. BACKGROUND: By -Law No. 2006 -38 regulates the holding of parades or processions /events in the municipality. Section 8 of the above mentioned By -Law permits that in a situation where a parade or procession /event will last less than 24 hours, Council may dispense with any or all of the requirements of the By -Law. ANALYSIS: Ms. Anna Proctor (President of Hawkestone and Area Community Association), has supplied information regarding the event (Attachment #1). The Hawkestone and Area Community Association will have volunteers present for the event to assist with the road closure and management of the event. The Oro - Medonte Fire Department and the Ontario Provincial Police have both been notified and will be in attendance. The parade route will commence at the Hawkestone Pier at 1:00p.m. travel up Line 11 S. turning right on John St, then right on Allen and then conclude at Matilda St. The parade will last approximately 45min. Recreation and Community Services Report No. RC2011 -13 June 22, 2011 Page 1 of 3 Page 127 of 290 10i) - Report No. RC2011 -13, Shawn Binns, Director of Recrea... It is recommended that Council waive the requirements of By -Law No. 2006 -38 to allow for this parade /event. To ensure that risks are minimized it is recommended that the Hawkestone and Area Community Association purchase $2,000,000 in liability insurance naming the Township of Oro - Medonte as additional insured. The 2011 Recreation and Community Services Budget includes a funding allocation of $600 for the Hawkestone Canada Day Celebrations. As insurance will be an additional expense it would be recommended that the Hawkestone and Area Community Association be reimbursed for the insurance costs (Approximately $200) through the Recreation and Community Services operating budget. CONSULTATIONS: • Hawkestone and Area Community Association • Director, Transportation and Environmental Services ATTACHMENTS: 1. Hawkestone and Area Community Association Canada Day Agenda CONCLUSION: The parade is part of the Annual Hawkestone Canada Day Celebrations and draws significant community involvement and participation. The organizing group is exercising due diligence to ensure that all precautions are taken and risks minimized for a safe event. Liability insurance will be obtained to further mitigate potential risks to the Municipality. It is recommended that Council grant this request to allow this event to occur once again in 2011. Shawn Binns Director, Recreation and Community Services SMT Approval / Comments: I C.A.O. Approval / Comments: Recreation and Community Services June 22, 2011 Report No. RC2011 -13 Page 2 of 3 Page 128 of 290 10i) - Report No. RC2011 -13, Shawn Binns, Director of Recrea... HAACA Canada Day Agenda The village of Hawkestone and the Hawkestone & Area Community Association will once again celebrate Canada's birthday on Friday July ls`, 2011. Many of the community's favourite events will return, as well as some new activities in and around the hall. 12:00pm Scout BBQ lunch at the hall 12 — 4 pm Farmer's Market at the hall. Local vendors will be there selling products 12 — 4 pm Kids Park with inflatable castle, games, snowcones, face painting 12:30 pm Oro District Lion's Club Golf ball drop on the main street hill 1:00 pm Gigantic parade through the village - Parade Marshal is Tammy Reynolds 1:45 pm Cutting of the community birthday cake and singing of O Canada in front of the hall 2:00 pm 50150 draw from the Oro District Lion's Club, announcement of winners of parade floats 2:15 -4 pm Red and White Strawberry Social in the hall with musical entertainment www.Hawkestone.net Recreation and Community Services June 22, 2011 Report No. RC2011 -13 Page 3 of 3 Page 129 of 290 10j) - Report No. CA02011 -03, Samah Othman, Executive Assist... Township a REPORT U0 �& e Proud Heritage, Evciting Future Report No. CAO 2011 -03 To: Council Prepared By: Samah Othman Meeting Date: June 22, 2011 Subject: Community Outreach: Township News Page Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only Be it resolved: 1. THAT Report No. CAO 2011 -03 be received and adopted; 2. THAT staff be authorized to proceed with the release of a regular publication of a Township News Page; 3. THAT the respective media group be notified of Council's decision; BACKGROUND: At the Council meeting of December 15, 2010, Council received Report No. CAO 2010- 13 and requested staff to provide further information upon consultation with the Township of Springwater and the County of Simcoe. Furthermore, at the Committee of the Whole meeting of January 19, 2011, Council received Report No. CAO 2011 -01 and requested further clarification with respect to the details of a proposed contract with Metroland Media Group. Additionally, Council requested that staff prepare a Corporate Advertising Policy to ensure a cost effective and streamlined process is in place for all departments. In view of Council's direction, staff obtained competitive pricing from various media groups for the placement of newspaper advertisements with a commitment to publish a regular Township News Page, as presented in Report No. CAO 2011 -03 for Council's consideration. ANALYSIS: In response to the feedback from residents and stakeholders that they would like increased regular communications, the Township has successfully utilized several communication channels to enhance external communications, such as; an improved website, media releases, front lobby display, community notice boards, triannual release of the Recreation & Community Services Brochure and a regular Township News Page in the North Simcoe Community News published seven (7) times per year. Corporate Communications June 22, 2011 Report No. CAO 2011 -03 Page 1 of 5 Page 130 of 290 10j) - Report No. CA02011 -03, Samah Othman, Executive Assist... The Township News Page is an opportunity to supplement the various communication outlets, while offering increased opportunities to reach target audiences outside of these outlets in a cost effective manner. An online survey conducted in August of 2010 that included 1,682 adults, showed 23% preferred receiving news and information from newspapers, while 38% preferred television and 30% turned to computers. Therefore, to assist with the goal of reaching as many residents and stakeholders as possible, the Township News Page is an opportunity to target those audiences that prefer receiving their news and information from newspapers over television and computers. Option 1 Metroland Media Group: The Barrie Advance, Orillia Today is owned by Metroland Media Group with combined newspaper circulation of 76,500 homes per publication, of which 5,435 are distributed to Oro - Medonte households. To reach desired neighbouring communities, including Tay and Tiny, the Midland Mirror may be included for an additional $565.00 per publication and distributed to an additional 21,000 households. Pricing Option A: $1550 + HST ($1751.50) per publication 1x Monthly = Annual Cost $21,018.00 Includes one (1) full page in Barrie Advance and one (1) full page in Orillia Today in the Thursday edition. Total distribution of: 76,500 homes Pricing Option B: $2050 + HST ($2316.50) per publication 1x Monthly = Annual Cost $27,798.00 Includes one (1) full page in Barrie Advance, one (1) full page in Orillia Today, and one (1) full page in Midland Mirror in the Thursday edition. Total distribution of: 97,500 homes Total distributed to Oro - Medonte households: 5,435 With both options, the following applies: Rates are guaranteed for 12 months from the beginning of the contract. The Township may discontinue contract at any time during the 12 months. No minimum purchase is required and no charge -backs will apply. Should the Township require additional space in the body of the newspaper, the space will be pro -rated at the above rates. In addition, the Township will receive a guaranteed corporate rate of 25% discount off any classified advertisements for Simcoe County for the 12 month period. Corporate Communications June 22, 2011 Report No. CAO 2011 -03 Page 2 of 5 Page 131 of 290 10j) - Report No. CA02011 -03, Samah Othman, Executive Assist... Option 2 Packet & Times /Sun Media: The Packet & Times and Barrie Examiner are owned by Sun Media, A Quebecor Media Group with a combined newspaper circulation of 75,000 homes per publication, of which copies of the newspaper featuring our Township News Page, will be delivered to all residents residing within Township boundaries. Currently, the Barrie Examiner no longer distributes to Oro - Medonte households from Line 8 south to Barrie. With a one year commitment, the Packet & Times will distribute to the entire Township via mail delivery, door to door delivery, or community "Take One" box delivery. All deliveries will be audited during the regular auditing cycle with The Flyer Distribution Standards Association (FDSA) and delivery audit statements will be made available to the Township upon request. Pricing Option for Packet & Times Only: $598 + HST ($675.74) per publication x 2 times per month = Total $1196 + HST ($1351.48) Monthly for two (2) publications = Annual Cost Commitment of $15,548.00 + HST. Includes two (2) full colour pages in the Packet & Times Thursday edition, to be delivered to all residents residing within Township boundaries via mail delivery, door to door delivery, or community "Take One" box delivery. Total distribution of: 27,000 homes (including the Oro - Medonte area that the Barrie Examiner no longer delivers to). Total distributed to Oro - Medonte households: 8,000 To qualify for the rate above, the Township must commit to a one (1) year contract for the total of $15,548.00 + HST. Rates are guaranteed for 12 months from the beginning of the contract. In addition, the Township will receive a guaranteed corporate rate of 70% discount off the published rate for classified ads in the Packet & Times and 50% discount off the published rate for classified ads in the Barrie Examiner and Midland Free Press for the 12 month period. A regular publication in a newspaper would give the Township more exposure and serve to keep residents up to date on Council news and initiatives, opportunities to participate in community events and recreational programs. Additionally, Corporate Communications recognizes there is a segment of the Township's population that does not necessarily utilize digital technology as their primary source of information and communication. As the Township begins to move towards digital technology to communicate and advertise, the Township News Page is an opportunity to assist in the transition from print to on -line sources by redirecting readers to our corporate website and the on -line services available. Corporate Communications June 22, 2011 Report No. CAO 2011 -03 Page 3 of 5 Page 132 of 290 10j) - Report No. CA02011 -03, Samah Othman, Executive Assist... The intent is to commit to publish a regular Township News Page with an annual assessment of the impact and value of the news page and review of corporate advertising expenditures, conducted by Township staff by year -end 2012. FINANCIAL: Excluding the costs for the North Simcoe Community News, the 2009 and 2010 corporate advertising expenditures were approximately $25,000 per year. Value Added By establishing a venue to advertise job postings, tenders and meeting notices in a paid subscription media group newspaper(s), it is projected to allow for a corporate net savings of approximately $5000.00 per year. The cost of the Township News Page, in addition to the discounted rate for classified advertisements, will offset the total costs incurred corporately on classified ads. For example, to post a tender advertisement to appear 3 times and to run in two (2) papers in the classifieds section costs between $1600.00 and $2260.00. This cost may be eliminated by publishing the tender notices on the Township News Page in addition to the website and Tender Alerts. Should additional classified advertising be required, a corporate rate has been established to provide for greater savings. Budget Implications Option 1 - Price Option A: $21,018.00 Annually - with no term contract Option 1 - Price Option B: $27,798.00 Annually - with no term contract Option 2 - Price Option: $17,569.00 Annually - with one (1) year contract $15,000 was identified in the draft 2011 budget for the Township News Page; $5,000 was allocated in the final 2011 budget. Extra funds may be required in 2012 should the Township wish to continue to advertise the Township News Page on an on -going basis once the term has expired or if funds have been exhausted. In order to fund the remainder of the cost for publication, a pro -rated amount based on the information advertised on the Township News Page will be expensed to the respective department as part of their allocated budget amount for advertising. By combining funds, the Township News Page will be fully funded with corporate related advertising covering 60% of the cost and the remaining 40% to be pro -rated and divided among the departments accordingly. POLICIES /LEGISLATION: 71 Legislation Act, 2006, S.O. 2006, c. 21, Sched. F Planning Act, RSO CP13 1990 Corporate Communicatii Report No. CAO 2011 -03 June 22, 2011 Page 4 of 5 Page 133 of 290 10j) - Report No. CA02011 -03, Samah Othman, Executive Assist... CONSULTATIONS: Senior Management Team Township of Springwater County of Simcoe Metroland Media Group Sun Media ATTACHMENTS: Appendix A - Township News Page Sample Appendix B - Examples of Corporate Classified Ads Posted LINKAGE TO COUNCIL MANDATE AND CUSTOMER SERVICE: The recommendations included in this staff report support Council's Mandate and the Township's Customer Service Visions and Values. CONCLUSION: The Community Outreach Township News Page represents the opportunity to enhance communication with its residents and businesses while potentially reducing advertising costs across the corporation. It is recommended that staff be authorized to proceed with the release of a regular publication of a Township News Page. Respectfully submit d: a Samah O man, CMO Corporate Communications Specialist SMT Approval l Comments: I C.A.O. Approval I Comments: Corporate Communications June 22, 2011 Report No. CAO 2011 -03 Page 5 of 5 Page 134 of 290 10j) - Report No. CA02011 -03, Samah Othman, Executive Assist... THURSDAY, JUNE 2, 2011 ■ THE PACKET & TIMES W3 Since 1962 tur Serving _ LAWN EXPERTS ri laa & Ar LOCALLY a2 Exclusive tD Turi [n HERE ARE 3 OF OUR 9 SoLLi-�r+AL MOST POPULAR PROGRAMS APPLICATIONS B.d l Pr.. ( 5 Appl_) (6 Appl -) (7 Appl.) Spring Fertilizer & Solucal ✓ ✓ ✓ _t Spring Wecd Management ✓ ✓ ✓ _ F- Swnmcr Fertilizer& Kelp ✓ ✓ ✓ r' Chinch Bug Management ✓ ✓ This organic planfstimulant derived from oats. Fall Fertilizer & Solucal ✓ ✓ ✓ rice and wheat, causes the grass to have an Fall Weed Management ✓ ✓ ✓ _ explosion of roots. ► Core.�emtion ✓ More roots healihie , thicker glass._ ,_ �- ALLRAM CERTIFIED _n,,Ffq1j -CALL ML FOR YOU O w� i NC)-SPFfAY INSECTS CONTROL USING ACE-CAPS A. E FIESTA (ORGANIC) D CONTROL Page 135 of 290 W4 10j) - Report No. CA02011 -03, Samah Othman, Executive Assist... Township of/��r'Ca%[17GC�/ Proud Herftag,, Escerirg Finnic BIDS & TENDERS THE PACKET & TIMES ■ THURSDAY, JUNE 2, 2011 Township News Page - Sample EMPLOYMENT BID NO. RC2011- 01- MUNICIPAL OFFICE SIDEWALK /CURB REPLACEMENT INFORMATION TECHNOLOGY TECHNICIAN ;SEALED TENDERS, referencing Tender RC2011 -01 will be received at the office Of The Corpora- ; ; Reporting to the Manager, Information Technology the applicant must have an understanding Hon of the Township of Oro - Medonte, 148 Llne 75outh, Oro, ON LOL 2X0 until: :of operating systems, software applications, computer hardware, networksystems, program - 2:99 local d M da 1 6th 2011 ; ming, telecommunication systems and websits maintenance achieved through a 3 year Col - The work to be undertaken includes, but not l invited to, the following: ;ilege diploma in Information Technology ora related discipline plus 2 years ofreleuantesperl- iience. a Munidpal Office Sidewalk/Curb Replacement Project — Replacement of concrete curbs, Under the direction of the Manager, Information Technology the IT Technician shall provide interlocking sidewalk with new poured concrete sidewalks and provision of B/F curbs and first level support to end users on a broad base of network, hardware and software applica- ramps as identified Y BIDDon the drawings. ;lion, along with installing and configuring hardware and software at the workstation and net- � A MANDATORY BIDDERS ATTENDANCE SITE MEETING will be held Entrance Oro -Medonte Town. ' work level. The ITTechnician must ensure a high level of confidentiality, integrity and prefes- ship Munidpal Office 148 Line 7 Couch, Oro, ON (meet in the Front Entrance Lobby) 2:00 p. m. onallsm, along with superior client service at all times. The preferred candidate shall be able Monday May 30, 2011, 1 ; to troubleshoot workstation hardware failures and repair or coordinate repairs with appropri- ; A refundable deposit of $100.00 will be required In order to receive a tender package. Re- i ate vendors. Install and configure printers and other peripheral equipment, funds will be made no more than ten business days after the return of the full tender package. This is a bargaining unit position and offers a salary commensurate with experience and edu- Tender documents are available from: Township of Oro- Medonte 148 Line 7 South, Oro, On- cation (salary range $23.24 to $27.04 per hour) under review, plus a competitive and attrec- tario LEE 2X0. (Do May 13th, 2011 after 12:00 noon) ; ,' five benefit package. Please address your resume to the attention of Mrs. Tamara Obee Bidders should address any discrepancies, errors and/or omissions in the Bid Document to: ; ; CHRP, Manager Health & Safety, Human Resources, and deliver by 4:30 p.m., Wednesday, Jerry Slavish, MAATO I Steenhof Building Services Group ; :June 8th, 2011 to: i 705 - 325-5400 ad 231.1 islavish (asteenhofbu'Idina rh Township of Oro - Medonte or Box 100, 148 Line 7 South, Oro, ON LEE 2X0 Shawn Binns, Director, Recreation and Community Services l Township of Oro-Medonte Phone(705)487 -2171 Fax(705) 487 -5569 Email: careers @oro- medonte.ca -- -------------------------------- SPECIAL NOTICE PUBLIC MEETING COMING EVENTS -0 THE PLANNING ACT, R.S.O., 1990 NOTICE OF PUBUC MEETING FOR PROPSED AMEND- ; JUly S NOTICE OF PASSING OF A ZONING BY -LAW MENT TO THE ZONING BY -LAW OF THE TOWNSHIP OF BY THETOWNSHIP OF ORO MEDONTE ORO- MEDONTE ;Canada Day Celebrations TAKE NOTICE 1ha, the Council of -L he Corporation ofthe : TAKE NOTICE that the Council of the Corporation of Hawkestone Hall - Annual Canada Township of Oro - Medonte passed By -law No 2011 -043 : the Township crf (D o-Medonte will hold a Public ' Day BBC, Parade, red and white tea, and lots of music, or the 23rd day of March, 2011 under Section 34 of the ; Meeting on Wednesday, June 22, 2011 at 7:00 p.m. in ;.entertainment, games and activities from 12:GOpm to Planning Act, RS.O., 1990 c. P. 13. ; the Municipal Council Chambers. The purpose of the ' 4:DOpm. AN EXPLANATION of the purpose ono errrea of the By- ' Public Meeting is to obtain public comments on a or ; Horseshoe Resort—A day full ofgames, attractions, law describing the lands to vuhicn the By -law applies is posed Amendment to the Zoning By -law, under Section entertainment, and of course fireworks! provided below: The complete By -law s available for ; ' 34 of the Planning Act, R.S.O. 1990 d. P. 13. Dfp Station Community Centre— Annual Canada Day ; celebrations from 11:00am to 3:000m With a range of ; 1ns'pen the —d Township office In the Planning THE PURPOSE of the proposed Zoning By -law Amend- entertainment and activities available for all to enjoy, partmen uring regular office flour. ; ment is to rezone the lands described as Concession- ; the day is sure to he fun for the entire family! � ANDTAKE NOTICE THAT any person or agency may 11, East Part of Lot 4, municipally known as 3886 Une appeal to the Ontario Municipal Board with respect to ; 11 North, in the Township of Oro - Medonte. The sub- ; JUly 1 this By -law by filing with the Clerk of the Township of lea lands are presently zoned Agricultural /Rural (A/ Hawkestone Farmers' Market Opening - Oro - Medonte, not laterthan the 13th day of April, RU) Zone, and are proposed to be rezoned to allow a ;I:The Hawkestone Farmers Market u hack for [he sum - 2011, a Notice of Appeal setting out the objection to "Motor Vehicle Repair Garage" use to be operated on ; the By-law and the reasons in support of the objection, the property. The proposed "Motor Vehicle Repair In 3 2011. Open from noon fro m July July 3, nti¢h the appropriate fee of 5125.00 payable ro the Garage" would include the repair of commercial vehi- then 39 September 2. Shop Friday reh local l pro through September 2. Shop for fresh local produce, Minister of Finance. des, farm vehicles and machinery, and trailers. berries, jams preserves Pies, meats bread, handcraft - 'Led items, and much more Page 136 of 290 10j) - Report No. CA02011 -03, Samah Othman, Executive Assist... THURSDAY, RM 2, 2011 ■ THE PACKET & TIMBS Tbwwhip,f Township News Page - Sample n,o d Hnitage, Exddng llw m IN THE NEWS Fire & Emergency Services Receives Generous Donation I Courtesy of a generousdona- tion from Oro - Medonte Veteri- nary Services and Invisible Fence Brand of the Greater Toronto Area, the Township's Fire I & Emergency Services Department is now I better equipped to help save the lives of your beloved pets in the event of an emergency j situation. Pet oxygen mask kits were donated to each of Oro- Medonte's six fire halls, providing volunteer firefighters with the tools necessary to ensure the safety and security of the animals that so many residents consider a member of the family. j The Pan American Games are Coming to Oro - Medontel Members of Council, along Iwith repre- sentatives ;from local busi- j ness and tour- ism organizations, received an address from I Bob O'Doherty, Senior Vice President, Sport and Venues with the Toronto 2015" Pan/ Parapan American Games (T020IS -) Organ- izing Committee at Hardwood Ski and Bike on I Friday, June 3, 2011. !The Pan Am Games are scheduled to take place from July 10 -26, 2015, with Hardwood Ski and Bike serving as the host venue for the Mountain Biking event. Flit' nC IMPORTANT INFORMATION M in Parking Passes Required at Summer Hot Spots I Due to the popularity of Bayview Memorial Park, the Line 9 Boat Launch, and their respective adjacent streets, a non - resident parking fee has been established and Is enforced in the sum- ; mer months. To avoid a non - refundable fine and /or tow, all residents /property owners ! must have a valid Resident Parking Pass {clearly displayed in their vehicle when park- ; ing at these locations on all Saturdays, Sun- ; days, and Holidays from Victoria Day Week - end (Saturday, May 21, 2011) through La- hour Day (Monday, September 5, 2011). Parking Passes are available at the Township Administration Centre and are limited to two (2) per household. Residents impacted by permit parking restrictions on streets bordering Bayview Memorial Park can contact the i Township to obtain temporary day passes for gatherings. CONNECT WITH ORO- MEDONTE Still Don't Have High Speed Internet? In an effort to help determine the need for affordable high speed Internet in your area, we are asking that you please take a mo- ment to log on to the following website: http:// ruralconnections.simcoe.ca, click on "Still Don't Have High Speed ? ", and fill out a very brief questionnaire. With yourfeed- I back, we can help Internet Service Providers focus their attention I in those locations that show the need for broadband services. , Stay Connected: Follow the Township of Oro- Medonte on Twitter! -- ,_ - The Township of Oro- Medonte is now on Twitter. You can follow @oromedonte at www.twitter.com to receive the !latest news and Important information from your Township Council. Stay connected with your community and local = I community, follow us today! ---------------------------- -------------------- Page 137 of 290 W6 10j) - Report No. CA02011 -03, Samah Othman, Executive Assist... THE PACKET &'I'1MF,SL] TTT11RCnavTrrnTRI9ni � i llf f tk pest control has fully trained & licensed technicians who specialize in the treatments 6: services .to .homes, cottages, commercial, and any structures. Give us a call for any of your pest control problems! • Mice /Rats • Earwigs • Cockroaches • Fleas • Bees /Wasp (Vest • Cluster Flies • Spiders • Carpenter Ants • Bed Bugs • Any Other Creepy Crawlers • Live Traps - Skunks, Raccoons, Groundhogs Monthly monitoring contracts available # Fully Licensed M Muaranteed rr Long -Term Preventative Maintenance Programs Available `Put your pests in the hand of a .local business!' Call today for a free evaluation & estimate Barry Ziegler BOOK NOW FOR SPIDER PROTECTION Muskoka 697 -9477 oriiiia 325 -8239 1-877-32S-8239 www.tkpe8tc0ntro1.ca Page 138 of 290 NHSHIP OF TAY ASHIER :IarN/Cashlec The successNl cal Accounting, and municipal crowing: water and other activf0es of files for ownership chenges, later and sawer systems In Wiry), conning of reports and facts, respond to complalnts Knowledge of PC operation d. hour woncwa.k. We one, a nts are ermpumgad fo obtain nship webshe howw.tayca). lance to the undersigned by wvewlvld la coMaClad. pwsoner 1o.M45andin accadanc¢1NM the A900 REOITORS AND CLAIMANTS rryy tlima agelrn the ESTATE HIIR HARNISH. late of Town of County al -It—,, who died pn reo ulrad m Me wme with an mra on ar before the 30th gay )ter which date the arse may g mace pereom feh n8ae egartl nary m taws. uahra wn d. mis 9th tlay at May. 2011, n Taws are Arblhators mien, Sheer d. Collura !a a ESTATE OF RICKY ARTHUR ICE TO CREDITORS iE MATTER OF THE .ANKRUPTCY OF NA JEAN MACMILLAN VN OF PENETANGUISHENE 1 COUNTY OF SINICOE rROVINCE OF ONTARIO V FIT mat: an MacMillan• flied an Donlon May 9, 2011 rsigned B00 Canada Limited d as trustee. The Kral •etlitors will be Mid on the Nay. 2011 at 9:00 o'clock in at the oNme of BDO Canada 300 I.Moultare Drive, Banta. re of Ontario. and that to be edllors must fie with us, teNing it prod of claim torn, wSpa ry a prosy. 10j) - Report No. CA02011 -03, Samah Othman, Executive Assist... NOTICE TO RESIDENTS AND dg2 ✓. / /,�;w7r PROPERTY OWNERS .—.. REGARDING NOXIOUS WEEDS In accordance With the Weed Control Act, R.S.O. 1990, Chapter WS Sectiore 3, 13, 16 and 23, you are requested to desboy all noxious weeds on (heir property. These 9ecpons do not apply to nox,aus weeds or weed seeds that are tar enough away from any and used for agdcultuml or horecuhural purposes, es they do net Imedere with that use. All pro perties wllhin the Township of Oro. Metlonla are m aired m comply frith the Weed Control Act by the 4th day d Jury. 2011 and throughout the growing season. J. Douglas Irwin Director of Corporate Sernoes'Clerk NDNces A910 THE CORPORATION OF THE TOWNSHIP OF GEORGIAN BAY TAKE NOTICE that the Council of the Corporation of the Township al Genrgien Bay pormems to enem n By -law to stop up, close and I Nl that part of that original allowance of mad set out and desrnbea es follows: t. Part of me original shore mad albvrence M font of Lots 34 and 35, Con MW 8. barn' Pert 1, 3 511- 2 3 50 7,Immeny Tawmhp of Baxley, new In the TownNlp at Georgian ty My. 0" Mun,cpa at Muskak0. Macey Bay P43IM Ion. (37.202.872) 2. Pad N the original Rand Allowance banwOn Clamesslam 10 and 11 .1-1.1 LNS 28 and 29, baing Part 2.35R-23539, Pan of the origin.] St.. Mimr . In ham of Lot 29, Connecticut 10, being Pmt 3.358 - 23538. Pan of Me edglnal share albwaim.In front of the original road allowance between Concessions 10 and 11 in front of Lot 29, Ming Port 4, 358-23538. partot the original shwa akmwence In frontal Lot 29, Concession 11, binp Pact 5.35!! - 23.598 antl Pmt N the original shat. N n lowarre In front of lot 28, Caropea 10, IMW Pan S. 3511- 23538, Township of Baden now in the Townddp of COMIllan Bay, Distict Munielpallly N Muskoka wgndelder (37.202490) 3. Pan of the flood Allawarce In (rant of Broken tat 21. CardemoOn 14 down on PM3368. Ming Pan 1. 3511- 23540. Township of Baden now In the Township of Georgian Bey. Olstriel MUnklpsliry of MUSNakn. Th.—O 37.202.893) Thor proposed By -law will come totem the Geld Council N Bs medeng at Via Council Chambers, at the Munkipal Office located at 99 tone Pine Bred. Pon Savem. Ontario, on the 13th day of June, 2011, at me hour of 10:00 a.m., In the mooning. and et me Hone, the Council will Hear any par3M er m¢ir Coufsel. Solicaurar Agmd .wlw claims that his lend will be prelearciany affected and who applies to be harm. AOm11ONAL IMCRM4TION reloting to Me proposed Read Cloding By-law le awaiable imm the Planning Daparhrept at 1 -BO- 557 -0187 rat. at, behuaen 8:30 am. and 4:30 P.M. at the Township Office, r Pon Severn. Ontario. DATED at Pon Seven, Ontario this 13th on M4,2011 Tenders A920 ,~A aD: THE CORPORATION OF THE TOWNSHIP OF TAY _�r� REQUEST FOR TENDER TM Corporation of the Township of Tay Bantling Depar merit is lendering for a 2011 Sport Utility Vehicle Tender 8 BD-001. Tender Copies can be r - • ..••, The Corporation of the Township of Oro-Medonte picked up at the Township of Tay Atlmfnistoodan Bidding at 450 Park Suite 300 Barda,ON L4N 084 (]O5)726.6331 Street in Vlctena Harbour or dowloadeC kom me Townshp of Tay webslte at www.tayca. Tenders must be received at the Township "Me SEALED TENDERS, referencing Tender RC2011 -01 will be no later than 2:DO pm. Friday May Z7m, when NI tenders will be opened. ass c.ruin. !S An questions ear be directed m the Director of Planning and Devaippmam Mara Burton 705-534 -7240 Ext225 2:00pm local Bone on Mondev.JUne fith. 2011 Tenders A921 9a. Ontario. Nis 11th day of _�r� TENDER NOTICE BDOCenada limited Tmiea in Barlipuptcy O aeD Lakeshore Drone r - • ..••, The Corporation of the Township of Oro-Medonte ;23 Suite 300 Barda,ON L4N 084 (]O5)726.6331 BID NO. RC2011 -01- MUNICIPAL OFFICE SIDEWALK I CURB REPLACEMENT SEALED TENDERS, referencing Tender RC2011 -01 will be 11i ass c.ruin. !S ecery aua o rte or The Co LOLN of Ne Township of Om ner Madonta,148 Una 7 South, Oro, OtJ LOL 2X0 anal: E:C TQ -RY 2:00pm local Bone on Mondev.JUne fith. 2011 - - The work Ie be undertaken includes, but not limitad to, the Franchise 3399 icllOwktg: ce.Mewalk /CUroRidpkimenareall 1�/r�c Frenchise0pps •MunlelpalO Ret- interlocking it new EM.7 BIG BEAUTIFUL A2 FaxbskwiN anorng.. Sion of B/FCUrbS antl coraratuanow.1c.ams pouredc g, LAND 599/mo. 50 down 40 Mussel Gan idalliesidewae ramps es itlenlillad on the tlmwings. stirs, ills, Sg - Co.- Nan parks 1 hour Imm T—l" IMl A MANDATORY BIDDERS ATTENDANCE SITE MEETING will he held al Na Oro-Medonte Township Municipal Office 148 Line 7 ;ottage �prp1�� pps Aima South, Maya N (m el in the Front Entrance Lobby) 2:00 p.m. end MDII ION g e�aranind an, mHECK! pre- raporaed 1.800- 681 Bifi4 A rafundable da II of 6100,00 will be regutred in order to receive Pcc 78, RS u e e a 0 4 0 tender package. Refunds onto he made no more than ten days Ne the full tender tra.ca s read- unslleelandned. coon .: i business after return of packag, Te rldeldooumentsammffabl elrom'Tawnshpofo -- Metlonla 148 Line 7 South. Ora, Ontario LOL 2X0. ton May 13th, 2011 28 sUgate 1LVO anar 12:00 noon) ,NESS HISE yDebre DEAL Bidders should address any discrepancies, errors anNOr anaslons in the Did Document to! ley In 1 any For all the Nat Deals• ch.ckus al. Younewe, Jerry Slarvsh,MAATO 5too hot Building SUrvices Group know het yeti n Bntl. 705- 328 -6400 ed 231 m ine Clsesll/e islawsh ®s!eenhofbuildino.com an ROM S280 Shawn Binds, Director, Recreation and! Community Services Township WO Medonte 'ches, 7 9 5 4 87 -21 71 Ind 7237 Mthmido —deen. a OMf /Mp N The CorpomOal of me Township of Om- Afedome reserves the !o doles: right to accept of reject any opprb , arM also IasaNes the doff than the fo 1 BM and to cancel fhis Ca1l for Bids of swept other Mile gone. ri700 )tom Decks a Sheds, * ^n}}� Y� rttI I.Z* 1otl 8 Leminele Flooring. d&Lt rinI. rT A O Will Un44IrI "Min n .Art ��, �� +!iJ Page 139 of 290 10j) - Report No. CA02011 -03, Samah Othman, Executive Assist... O i ,It bUO ME V � r fr� 4 Z •� � .MMMM a) O E W -N = N O p O o H v Page 140 of 290 10j) - Report No. CA02011 -03, Samah Othman, Executive Assist... CU d O i (D w (V CZ f O CL O O � � Q N O N O O CZ 0 Ca i•— -a ,� CO a� N r ca d O O = V O (n z Cl) ja U; z L O ~ O ;� V i' E i cn LL E •r M `'- `'- U O7- Cr E N y= �, o Qi E > 00 O O O N Cli O t O L .. OO O CY) E N O H V r C'7 C'7 N E o Um cn U� 0 Page 141 of 290 10j) - Report No. CA02011 -03, Samah Othman, Executive Assist... rl i a q O O r ^, } U) C: 0 U) 5 -0 U N O O N Cz CD _� > C: CO _i N > 70 4-j (U = S OU :3 O Cv ®�— O 0 _0 O +..a O U E w CO O E = O U 0 O z (, 0 O U •� a 4-j Cz W m > Z3 'N v 0 V O 0 E 'ate—+ � , � > O o- ° �O Cz oN N w a E O O Page 142 of 290 10j) - Report No. CA02011 -03, Samah Othman, Executive Assist... Page 143 of 290 }� p i N � C, x ■ (� CZ Q CZ N CL > fA U) CD E LE5 c: E c cz o �' E o D o O C0 � a� �- U .� (O O Q C CO) v � O E C: O i O y- OU 0 CZ CZ _0 ai N j Cz LV O i C CY) C N O • CV 0 O � -r— N Q C N CL Cz •) O r N U N • E N W O Page 143 of 290 10j) - Report No. CA02011 -03, Samah Othman, Executive Assist... n I ( 77, CO J 11 ' ` 3 z t O a �1'llL� 1>w.Ili,.tll�llJ -� O N L t L fill ■ =1 Cc Cz CL cn C� o o •El �i�; �;�II.� U � (1) z �. �+ z > Q i cv V z 09 ®� CO 00 n ■ ® -0 �� ■ '—' N N "= — s Cn CZ L L C[S 'Of \t i� U CO �4 ^_ Pa o O O ■� ng CV O Z5 N s E>e V♦ 0 o 3 O =- U U CO f Page 144 of 290 10k) - Report No. CA02011 -04, Samah Othman, Executive Assist... Township 0f- REPORT Proud Heritage, Exciting Future Report No. CAO 2011 -04 To: Council Prepared By: Samah Othman Meeting Date: June 22, 2011 Subject: Corporate Newspaper Advertising Policy Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action ❑X For Information Only Be it resolved: 1. THAT Report No. CAO 2011 -04 be received and adopted; 2. AND THAT the Corporate Newspaper Advertising Policy be adopted. BACKGROUND: At the Committee of the Whole meeting of January 19, 2011, Council received Report No. CAO 2011 -01 and requested further clarification with respect to the details of a proposed contract with Metroland Media Group. Additionally, Council requested that staff prepare a Corporate Advertising Policy to ensure a cost effective and streamlined process is in place for all departments. Report No. CAO 2011 -04 has been prepared for Council's consideration to assist in reducing advertising costs and coordinate the placement of individual department newspaper advertisements consistently. ANALYSIS: To realize the objective of minimizing advertising expenditures while complying with legislative requirements, it is necessary to establish a corporate newspaper advertising policy. A policy outlining Corporate Newspaper Advertising is prepared for Council consideration. FINANCIAL: Excluding the costs for the North Simcoe Community News, the 2009 and 2010 corporate advertising expenditures were approximately $25,000 per year. Corporate Communications June 22, 2011 Report No. CAO 2011 -04 Page 1 of 3 Page 145 of 290 10k) - Report No. CA02011 -04, Samah Othman, Executive Assist... For example, the cost to post a tender advertisement to appear 3 times in two (2) newspapers in the classified section costs between $1600.00 - $2200.00. By establishing a streamlined process, all newspaper advertisements will be coordinated by Corporate Communications to ensure consistency and cost effectiveness. The Township may further reduce advertising costs by placing the notice in a different section of the newspaper. Furthermore, with the established relationships between the media and Corporate Communications, Corporate Communications has the added advantage of negotiating advertising line rates for the Corporation. POLICIES /LEGISLATION: Legislation Act, 2006, S.O. 2006, c. 21, Sched. F Municipal Act Weed Control Act Planning Act, RSO CP13 1990 Township Notice Policy Township Sale and Other Disposition of Land Policy CONSULTATIONS: Senior Management Team Metroland Media Group Sun Media — A Quebecor Media Company ATTACHMENTS: Corporate Newspaper Advertising Policy Examples of Township Newspaper Advertisements LINKAGE TO COUNCIL MANDATE AND CUSTOMER SERVICE: The recommendations included in this staff report support Council's Mandate and the Township's Customer Service Visions and Values. CONCLUSION: Adherence to the policy will assist in ensuring advertisements placed are consistent with the Township's brand, cost effective and receive sufficient circulation to effectively reach the target audience. It is recommended that the Township of Oro - Medonte Council adopt the Corporate Newspaper Advertising Policy. Corporate Communications June 22, 2011 Report No. CAO 2011 -04 Page 2 of 3 Page 146 of 290 10k) - Report No. CA02011 -04, Samah Othman, Executive Assist... Respectful) miffed: Samah Otryman Corporate Communications Specialist SMT Approval / Comments: Corporate Communications Report No. CAO 2011 -04 C.A.O. Approval / Comments: June 22, 2011 Page 3 of 3 Page 147 of 290 10k) - Report No. CA02011 -04, Samah Othman, Executive Assist... Policy Department/Section Policy # Administration POL -ADM- Corporate Communications Subject Enacted by Council: Corporate Newspaper Advertising Motion # Policy PURPOSE To provide a consistent and streamlined procedure for the placement of corporate advertisements in a newspaper while ensuring messages reach target audiences in an accurate, timely and cost effective manner while protecting the Township's brand and meeting legislative requirements. SCOPE The Township is committed to the most effective use of funds while complying with applicable statutory advertisement requirements. This policy applies to newspaper advertising that encompasses the following: 1. Statutory or Legal Notices; 2. Notifications of Public Meetings or Public Consultations; 3. Recruitment Advertising; 4. Economic Development Advertising; and 5. Corporate Advertising, such as information regarding programs, services and events. DEFINITIONS Township /Corporate Refers to the Township of Oro - Medonte CAO's Office/ Refers to Corporate Communications and /or Corporate Corporate Communications Communications Specialist and /or Administrative Assistant. Senior Management Team A team of individuals comprised of the head of each (SMT) department. Specifically, the following positions: Chief Administrative Officer, Director, Finance/Treasurer /Deputy CAO; Director, Transportation & Environmental Services; Director, Corporate Services /Clerk; Director, Corporate & Strategic Initiatives; Director, Recreation & Community Page 1 of 3 Page 148 of 290 10k) - Report No. CA02011 -04, Samah Othman, Executive Assist... Services; Director, Development Services; Director, Fire & Emergency Services; Manager, Health & Safety and Human Resources. Target Audience Refers to a particular group or a portion of a market for which a specific message has been designed in the form of advertising. The Township's target audience is varied, for example, the general public, residents, families, youth, seniors, business, potential investors, suppliers and visitors. Advertising /Advertisement Paid placement or use of paid media by the Township to communicate a specific message to a defined target audience. Public Notice Written or formal notice or advertisement, regarding government- related activities, published in a newspaper circulating in the area to be affected by the proposal to which the notice relates. Legal Advertisement An advertisement required by legislation to announce a notice, proceeding, or decision of the Township for the knowledge of the general public or parties who are /may be involved or interested in the proceeding. POLICY Township departments have various advertising needs for specific programs and initiatives and vary depending on the nature of the advertisement, target audience and legislative requirements, as outlined below: Legislation Act, 2006, S.O. 2006, c. 21, Sched. F "Newspaper ", in a provision requiring publication, means a document that, a) is printed in sheet form, published at regular intervals of a week or less and circulated to the general public, and b) consists primarily of news of current events of general interest; ( "journal ") While our primary target audience is the Township's residents and business community, there may be a need to advertise to a broader audience throughout Simcoe County and beyond, for instance; tenders, job opportunities and economic development opportunities. Media and corporate advertisements are the responsibility of Corporate Communications. Corporate Communications will ensure compliance with legislation to advertise public notices and legal advertisements for the municipality in at least one (1) newspaper circulating in the area. Page 2 of 3 Page 149 of 290 10k) - Report No. CA02011 -04, Samah Othman, Executive Assist... PROCEDURE Senior Manager to provide approved text, in a Word format, to Corporate Communications including requests to attach logo or other attachments with the advertisement. 2. Formatting will be established by Corporate Communications in accordance with the Township's brand standards to ensure a consistent and professional presentation. 3. Corporate Communications will make all newspaper advertisements bookings in order to ensure consistency and cost effectiveness. 4. Final proof of content and bill to be approved by the respective Senior Manager, prior to print, and charged back to respective department as an advertising expense. 5. Corporate Communications have negotiated corporate advertising line rates with the media. The deadline for booking will depend on the timing required for the advertisement to be placed. Typically, Corporate Communications will require 72 hours notice prior to insertion of the advertisement in the newspaper. If an urgent request arises, Corporate Communications will work with the Senior Manager to ensure the advertisement is inserted in a timely, consistent and cost effective manner. In special circumstances, it may be necessary to place advertisements in different sections throughout the newspaper. Corporate Communications will work with the Senior Manager to ensure the advertisement receives the best possible exposure and value to reach the desired target audience. RESPONSIBILITIES The CAO's Office has overall responsibility to manage and monitor compliance to this policy. Page 3 of 3 Page 150 of 290 10k) - Report No. CA02011 -04, Samah Othman, Executive Assist... FREE PRE_ SS, THURSDF fDeflons Al2o General - A800 yma t NOficeS A910 MIS ellaneb js A230 ,,0- 4t ONSITE CONTENTS ,7��yc1• AUCTION at c o+ 229 BAY ST, Midland, ON NOTICE TO RESIDENTS AND PROPERTY OWNERS ^•-��^ REGARDING NOXIOUS WEEDS painting at venous Condo anlum & THE CORPORATION OF THE TOWNSHIP OF TAY REQUIRES AN SAT. MAY 21ST 011:00— ACCOUNTING CLERK /CASHIER In de— with the Weed Control Act, R.S.O. 1990, Chapter —de— _ -.. fQM.nowloB Malang& regiscation at 10:00 am. MANUFACTURER OFTHE W,5 Sections 3; 13, 16 and 23, you are requested to desuoy ell Ihea These ssctlonv do rot appry to WINDSORSERIESSOLARPANEL Olrectbns: MW 12 N to MdmndTum ri0m W%ABm SL Turn Left Bay SL TheTmmship of Tay has an lmmeda[a apmtng for an Acwlartrg Gazk(CaehieoThe mrLCeserul dp Gw"A=unUng,aMmuN ip.I rwkiwn weans. an pmperry. weeds gr weed seeds are tar enough away from snot www.w nq.r.&Dn.rg onto .1. Signs Polled appl_t.ustpossesskr.M of.Wh..apedenpeln esperienhe would be an asset, The position Is responsible for the following: land used with icuNDrel or honialNml puryasas, as Ihey do not jand rtio Inlerere with Net use. . READERS HOUSE 2 storey brick hdme..w! 2 car: garage on double led 2 kitchens, 2 bell•, a , Processing payments and anlsvredng inquiries Pointed to tax, water and othw a -UOUas of A9 properties lvilhin ills Township of Oro- Medonte ere Ued to Weed Carom by the 4th day Ju 605000 /weak. FDII trainingg sravrlaed layout suitable dupleaanB• View home the mmidpality. master files for comply with the ACS of .'2011 and throughout the season: Star Fl-t- DR uc HIA R DR W' F A R M E R d eteils /terms & con diticna at www.dubaaua VEHICLES: '85 BMW F� It Yamaha Vlraao Updates the computerized lax nog, water and sewer ownership charges, P� preaut adwd payment Mormabon, eta. • .Prepares billing for maidemiel -end nom —is (metemtl) armor end verrer terns In growing J. Douglas lmtn . DlreclwdCoryorale ServicadClerk: ttlar�Ba �� lorcycies,'94 Porbso Fnehird: 3.4 L V6, coonllnaton with the Deputy Timmumr/f Colectw. •. ww,y.oro mednme.ra Newvpk, Cefebmle, summer driven TOOLS ETC: machinists tools rolling tool .box, arc welder, -. Pedorrne witection acBvltlas for Account Receivable treI uUMI running of reports and :rarniddernotisee. �icn all LISA Salary. area rise 1 - - NOfces A910 scatolding, else lolls, garden loafs. lemma, sc p r0elel, wFour' Gan _ '. Good pub0o rebto.am Interpersonal *113 am required to clarify facts, respond to coinpla11", tenting, snow blmYef, push mower; carve and to parOdpme Pa a teem. greyer in the Treaslay Department Knowledge of PC oparetlon COLLECTIBLE: eery Sdrrrm) 'COrvetle" bike asst horse tractor . within a network envhonment and Excal spreadshorrig is required. & others, related, . seat 11-he Rake', goat cart long reci perm), Salary range is 579.52 to 52282. par hour based on a 35 -hour workweek We o6ar a THE CORPORATION OF THE sag aielgh, sir Pinues traps, early barbed wire, Pad Ipwo pe0m .flask er"P Lm ba a, old &A, Poirot e anIn taaH, aammenonswaneneftpackage. A complete job description is swerabre upon request and approants are encouraged to obtnln TOWNSHIP OF GEORGIAN BAY windmill, early marine Hems, railroad & same prior to applying. A copy can also be obtained from the Township webehe "Alyea). other lemems, MR" Gumay, cannon Applicants are requested to submit a detailed resume In confidence to the undersigned by : balls, Insular.,., . bodies, coke trays; gremophonaz; cords, circles; Feely., e I" rnsG, eariY lays,. 0cellce plates, q;pO pM.: Fddav Mav 27th. 2011. Joanne Sandwe, DiraCror at Flnanca 7P10: RonCE tlret ire owre m me C moraron m the Township of G—fiss any voima.1n erlecta B/-taw.to sop w, dose and sell that pert of the orii 'aawerwedreatl sal out arw aeesde ias aawe amo emblems & or ride, Ig 011" Iralfic Tovm in p MTey , lights, wrounht kon d1mMeffers, east reed 450 Park StreaL P, 0. Box 100 i. dart of the wgIW shore rued siveor� er rant d I-ale M and a5, Cancesucn box, Cast 8 wooden 1,116 4aml deme. Victoria Harbour On L OK 240 & being Part 1.3 5 8- 2 3 5 07jormade TearsNp of Balder. now hr We 7—hip hantl pumps, floor globe, etc ranite ': ��- jsendare$IaYCa or. Gear9bn Bey, fistret WiNdpallly a WIxP .. Macey Boy flow Inc. OTHER: PhimnaY cupboard, .. weshsrand sPlnrtn9' wheel Past (able wl wernarta9m +>dt'++�wnoeaWaaAaHtrmsra vdelessNw :fedlo-enarterviewwubecnnmded rbrsamh (37202873) rble Hula cehalel pghrWOS wood carvings, and COMMENT / agnbcoexiedunevar�tl�ailyarMea4wapelAC (.RS019S'1,cM45 eMMaau 6nxrnN hie AWcOfteedpm of/nrarmedxr and Protar.'bm to Prirw,YAµ" OW),Ee used foranddwe Nw&. an 2 Part of the Original Reed Allowance batem Con ssurs 10 anti it in from of hemp Pen Port m the 81ess ;chine,. Uwo is pinacteidelby bade &e kifla lYne Imo 28 and 29 230- 23538: wlglnal share a0owenwM MI W29.C.Basslonl0,balrp PM3,35a- 23539, Perloftha Win shots callectw of `really drMerwll co 1a9. Mach General ArDO Le A900 Agog aawsarxs YllronR Of tl9 odghld react ellpA'ena heMeen COrlwadpm t0and 11 morenaneeehsea p,,p Yaw tomatwww- eubeeuegdione:coni: Employment No InlremdW29,beirg 11. belie Pad .35R-2aodgand Pad of dre 0aeln fmrt m at 29, Carwapsbn 11 being Pod 5 35R -23538 era Pan of the odplrrel '�. 1I B �/G �re NOTICETOCREDRORSANO CLAIMANTS REAL ESTATE• 10% Buyers's Pemu n B1ore Bowence in aom of W M. Cores On 10, Ming Pon 6 351 Tawnalap of Bader irow In t1mTenndib:4 Bamybtn Bay, DI&M Municipal or e cae ESTATE OaF l PoKY P AeTvH!R dH1U of Town al CONTEpTS -7.5 %Buyers Premium. J w.- .....� I Mer" ynOreldart3TM4s0) Vie. MeelurCeNi Intense, Cash .. DUheau Auctions [70S)327 -5880 NOW HIRING - HANDYMAN MIS ellaneb js A230 To complete general rapairs and -:. painting at venous Condo anlum & in-C node -p N avaiahle Cal Ga Apartment an.. In Midland and SIYJ ' --ft areas. Hourly or contract n bekls Must have own tool & - reliable _ -.. fQM.nowloB vehicle. MANUFACTURER OFTHE Plaese Send ro9umeto:,- WINDSORSERIESSOLARPANEL P.O. Box 606 Berrl. L4M 4V1, WE WILLBEATANYMK*TOFRWOTE 519.735:1818 W 202 Orie><705. 722.6242 : www.w nq.r.&Dn.rg ATTENTION Drivers Aa I1CC1C1 q . READERS anw - Lawn & A210 MiSCeI� ■U MbIaM. In 11w'cou,iry,ol sim�ae;wro aka m 3. IRrt a the Ilse alowerra th from m emken W 21; cmpavbn to snovm on Apra 13, 2011 en. regwrea l0 to creme wdh tiro pA133gg, Inning Part 1, Sin• 23590, TowrWllp.f Baden now b Ul0 Towrablp.N rderslfflaa =X:,._ bre..me.3IXh eeY 'Oasr0len Bel: 0ISGfot MiNtlpallly mMUPkake. ThoasM (37.202663) d May, 2011, � pb Ore.'.asarP may y��oregare c,I to tlw�sa Ceknsa xlrcl, Thepmpme6By4"ww —be-to Pala Coundfl tam.eM0at0w Caundl M Ewen fide OENnbers, at to Mlnk:kral DMm soared a 99 tune Fice Reed:: Port Severn. 0rderloi an to 13th dry of Am. 2011. at the how of 1000:am , In 1tB —in. DATEDmM —1.Olk 9th day of May 201E "at the tnre,leCanPH we he.. , persm wthea Counsel SnHctle -Agent .whedaln6him his and will be prejudbialy affected and wh. a sous b.he heard: 6Wmatorc ArsrbNae ADDITIONAL INFOnMATgN let Wq m the prapOsed Real Ck*g By-uw is Law ;. 47 Orpe oaeet even11:11 the P@nning D.IbdmeIn an- 600i67-01B7 Ed. 01. bearer B:30 „L9A a can: NOR 4:30 P.m.. the TamWl1P (d(Wn Pad SeWm.Omedo wxw.aaaaonlawP.aem Sdfolora for the ESTATE OF RIMY AR ultl DATSD et Pod Severn, Orraloth16131A day May,2011. HARNISH a— BOansbn gad THE BANKRUPTCY AND INSOLVENCYACT .Tenders A920 NOTICETOCRERORS INTHEMATTEROFTHR THE BANKRUPTCY OF .CORPORATION 0F THE TOWNSHIP OFTAY PATRICIA JEAN MACMILLAN MUEST FOR TENDER OF THETOWN OF PENETANGUISHENE IN THE COUNTY OF SIMCOE , The Corpmatlofl of the Taveuhlp of Tar Burdtg Dominant 5 reddeMg IN THE PROVINCE OF ONTARIO for a 2m1 Spa Uft Val" Tender a 13D -001. TmNer Copies Pon be Notice Is her ghren that picked W at the Township m Tay Administration Bulding m 450 Park Patricia Jean MacMillan, riled en Shea[ N Morris Harbor, or doenloaded from the Townsnlp of Toy assiryunent th bankruplry on May 9 2011 m www.tey,ea- Tendon must be rectivetl at the Taxahip o8ke and the undersigned B00 Canada Uncl ed no Inter tiler 2OD p.m Friday May 27th, when al reactors x911 be opened. was appohlled as Wales. The ; first AN questions sari be directed to the Director or Pte mkig and Dwar pment .de of credlon will he held on the Mara Burton 705.534.7248 Ext225 301 day of May; 2011 at 9-DD o'clock In the forenoon, at 1a office of BDO Canada UPI 301 3DO Lakeshore Drive, Bare. ins the PW.. of Ontario, and iliac to ud Tenders A920 eligrho to vme creeHars must file m- us, pMr,ro Na meeting a proof of clekn form, and where nersssary a Proxy. dat4d el OmB. OMano Pas n11 day of - ' M!y, 2011. i TENDER NOTICE O.•o;�✓�.ec�Oi4t� BDOCanada Lrntlad . u.n.. a..m., .. 3GO ae inncre Drive : The Corporation of the Tov7fl of Oro- Medonte IQr�o 300 sflL4N0B4 Barris, ON L4N pB4 BID NO. RC2011 -01- MUMCIPAL OFFlCE SIDEWALK (705)72 &8397 6 ''. / CURB REPLACEMENT :. SEALED T£NDERE raleraridng. Tender RC2011 -01 III be T1S1ii L Diu ° Sri vice a $ hie of The R)" f the Townshp Wof Oro-; Medonle 148 Ur1e79outhO ,O,LOL unaC 2:606m local tm'e on:Mondev.J... 6th, 2011 ; 7hs Work to ha:undenaken Includes, but nbt IlmHad to, 1d i —1 Businessl' saw l follow g tww..b•r•e f5wa. a tduniPiper Offl e"Ideivelk/ CUlti Replacement Project porn Terreerrbmlrnerifear, available 1!om neWp fOrd-t/(edonla 12 LMI 7 Soidh,_ Oro Ontaro LOL 2X0 (OD Mey i3N, 2011 OT. a6er 12L =Jnam) ', DE SL S Bidders should address any discrepancies, anions and/or mnles.rans M the Bid Document la: Foralithe-Heossi JE yBBlkisls MAATO atleck wd.Y r-�sr Sleanh ,NDdin98ervlcea group . box whalyPnd. 705:- 3Z�a -3d00 ax1291 N/fw [isi+OPde. lat$at�MiMbmlr&rm , '` &hairA Brims Okad" Recheelbn aritl CammuMy $ervkas S0`ansmp al Oro- andante c •. .. �7006644�8772171 ex17237 sNnnsQaro-medontePa } `3' 2;Df hie Torvnsh/p�oy Lin -bFZ Fos r s hie e �l 0t,— rPor.'rekd env oolfmT.- acrd -a<Ya n.52tcYS #iz riuhi'io Page 151 of 290 send money in response to Employ- y=° °.mere ment or Job Oppor- o 0 corns -save P ap Iunl tyadvartionit . in-C node -p N avaiahle Cal Ga S A816 Hd Cdllada. IG—,. BORM IN PENETANaI flDUSEHDf� MIS 900aledorrwadamm May I, heal ircluced, m 7osz09 -7a 4 6931 -5550 oAUa f� Employment ExPltll9 ��• Weddln9a pppp ill New c mringl hie e'pansrce q Or&rthdeye. .roar happy even, b enrxmrml ryI A enppe LlAS51Fl®Ex7 Cal CJese9lea 605000 /weak. FDII trainingg sravrlaed 1. 866541 b757 1.8661 PMaee ale N6797 2879. •� Star Fl-t- DR uc HIA R DR W' F A R M E R ® - WORK OPPOHfVNrilEe' AAI EE ERS RETIREES ttlar�Ba �� FOR YOUTH Fn)oy ;. clerken9ln Flare, who a'4 bnw 1 pl k P t uckP s oo WrEaur (]05I53B -2084 Newvpk, Cefebmle, t (4161732-?787 ' �icn all LISA Salary. area rise 1 I l beers ntl..5N I u ndmrid - wrdr dlrpax z MbIaM. In 11w'cou,iry,ol sim�ae;wro aka m 3. IRrt a the Ilse alowerra th from m emken W 21; cmpavbn to snovm on Apra 13, 2011 en. regwrea l0 to creme wdh tiro pA133gg, Inning Part 1, Sin• 23590, TowrWllp.f Baden now b Ul0 Towrablp.N rderslfflaa =X:,._ bre..me.3IXh eeY 'Oasr0len Bel: 0ISGfot MiNtlpallly mMUPkake. ThoasM (37.202663) d May, 2011, � pb Ore.'.asarP may y��oregare c,I to tlw�sa Ceknsa xlrcl, Thepmpme6By4"ww —be-to Pala Coundfl tam.eM0at0w Caundl M Ewen fide OENnbers, at to Mlnk:kral DMm soared a 99 tune Fice Reed:: Port Severn. 0rderloi an to 13th dry of Am. 2011. at the how of 1000:am , In 1tB —in. DATEDmM —1.Olk 9th day of May 201E "at the tnre,leCanPH we he.. , persm wthea Counsel SnHctle -Agent .whedaln6him his and will be prejudbialy affected and wh. a sous b.he heard: 6Wmatorc ArsrbNae ADDITIONAL INFOnMATgN let Wq m the prapOsed Real Ck*g By-uw is Law ;. 47 Orpe oaeet even11:11 the P@nning D.IbdmeIn an- 600i67-01B7 Ed. 01. bearer B:30 „L9A a can: NOR 4:30 P.m.. the TamWl1P (d(Wn Pad SeWm.Omedo wxw.aaaaonlawP.aem Sdfolora for the ESTATE OF RIMY AR ultl DATSD et Pod Severn, Orraloth16131A day May,2011. HARNISH a— BOansbn gad THE BANKRUPTCY AND INSOLVENCYACT .Tenders A920 NOTICETOCRERORS INTHEMATTEROFTHR THE BANKRUPTCY OF .CORPORATION 0F THE TOWNSHIP OFTAY PATRICIA JEAN MACMILLAN MUEST FOR TENDER OF THETOWN OF PENETANGUISHENE IN THE COUNTY OF SIMCOE , The Corpmatlofl of the Taveuhlp of Tar Burdtg Dominant 5 reddeMg IN THE PROVINCE OF ONTARIO for a 2m1 Spa Uft Val" Tender a 13D -001. TmNer Copies Pon be Notice Is her ghren that picked W at the Township m Tay Administration Bulding m 450 Park Patricia Jean MacMillan, riled en Shea[ N Morris Harbor, or doenloaded from the Townsnlp of Toy assiryunent th bankruplry on May 9 2011 m www.tey,ea- Tendon must be rectivetl at the Taxahip o8ke and the undersigned B00 Canada Uncl ed no Inter tiler 2OD p.m Friday May 27th, when al reactors x911 be opened. was appohlled as Wales. The ; first AN questions sari be directed to the Director or Pte mkig and Dwar pment .de of credlon will he held on the Mara Burton 705.534.7248 Ext225 301 day of May; 2011 at 9-DD o'clock In the forenoon, at 1a office of BDO Canada UPI 301 3DO Lakeshore Drive, Bare. ins the PW.. of Ontario, and iliac to ud Tenders A920 eligrho to vme creeHars must file m- us, pMr,ro Na meeting a proof of clekn form, and where nersssary a Proxy. dat4d el OmB. OMano Pas n11 day of - ' M!y, 2011. i TENDER NOTICE O.•o;�✓�.ec�Oi4t� BDOCanada Lrntlad . u.n.. a..m., .. 3GO ae inncre Drive : The Corporation of the Tov7fl of Oro- Medonte IQr�o 300 sflL4N0B4 Barris, ON L4N pB4 BID NO. RC2011 -01- MUMCIPAL OFFlCE SIDEWALK (705)72 &8397 6 ''. / CURB REPLACEMENT :. SEALED T£NDERE raleraridng. Tender RC2011 -01 III be T1S1ii L Diu ° Sri vice a $ hie of The R)" f the Townshp Wof Oro-; Medonle 148 Ur1e79outhO ,O,LOL unaC 2:606m local tm'e on:Mondev.J... 6th, 2011 ; 7hs Work to ha:undenaken Includes, but nbt IlmHad to, 1d i —1 Businessl' saw l follow g tww..b•r•e f5wa. a tduniPiper Offl e"Ideivelk/ CUlti Replacement Project porn Terreerrbmlrnerifear, available 1!om neWp fOrd-t/(edonla 12 LMI 7 Soidh,_ Oro Ontaro LOL 2X0 (OD Mey i3N, 2011 OT. a6er 12L =Jnam) ', DE SL S Bidders should address any discrepancies, anions and/or mnles.rans M the Bid Document la: Foralithe-Heossi JE yBBlkisls MAATO atleck wd.Y r-�sr Sleanh ,NDdin98ervlcea group . box whalyPnd. 705:- 3Z�a -3d00 ax1291 N/fw [isi+OPde. lat$at�MiMbmlr&rm , '` &hairA Brims Okad" Recheelbn aritl CammuMy $ervkas S0`ansmp al Oro- andante c •. .. �7006644�8772171 ex17237 sNnnsQaro-medontePa } `3' 2;Df hie Torvnsh/p�oy Lin -bFZ Fos r s hie e �l 0t,— rPor.'rekd env oolfmT.- acrd -a<Ya n.52tcYS #iz riuhi'io Page 151 of 290 17VVIIN AB60 T , OuaIM. FUmLahotl �i arduswa 'him ode. Between WRVerf, SaL May2lst 8 Rain or:: Locele0 N Penang. Fumbr. entqua. ygwdp,yer, gees fd,5,0705- 927-0821 ' _ - S A816 Hd Garage tIr;, flDUSEHDf� General' - A8W1 5600 'r �IIfEMS S NCI In P 'Ni Employment ;- ��• 11 IN —PARDONS PENETAN 1474Qhern Sal. Mav 2Y: MbIaM. In 11w'cou,iry,ol sim�ae;wro aka m 3. IRrt a the Ilse alowerra th from m emken W 21; cmpavbn to snovm on Apra 13, 2011 en. regwrea l0 to creme wdh tiro pA133gg, Inning Part 1, Sin• 23590, TowrWllp.f Baden now b Ul0 Towrablp.N rderslfflaa =X:,._ bre..me.3IXh eeY 'Oasr0len Bel: 0ISGfot MiNtlpallly mMUPkake. ThoasM (37.202663) d May, 2011, � pb Ore.'.asarP may y��oregare c,I to tlw�sa Ceknsa xlrcl, Thepmpme6By4"ww —be-to Pala Coundfl tam.eM0at0w Caundl M Ewen fide OENnbers, at to Mlnk:kral DMm soared a 99 tune Fice Reed:: Port Severn. 0rderloi an to 13th dry of Am. 2011. at the how of 1000:am , In 1tB —in. DATEDmM —1.Olk 9th day of May 201E "at the tnre,leCanPH we he.. , persm wthea Counsel SnHctle -Agent .whedaln6him his and will be prejudbialy affected and wh. a sous b.he heard: 6Wmatorc ArsrbNae ADDITIONAL INFOnMATgN let Wq m the prapOsed Real Ck*g By-uw is Law ;. 47 Orpe oaeet even11:11 the P@nning D.IbdmeIn an- 600i67-01B7 Ed. 01. bearer B:30 „L9A a can: NOR 4:30 P.m.. the TamWl1P (d(Wn Pad SeWm.Omedo wxw.aaaaonlawP.aem Sdfolora for the ESTATE OF RIMY AR ultl DATSD et Pod Severn, Orraloth16131A day May,2011. HARNISH a— BOansbn gad THE BANKRUPTCY AND INSOLVENCYACT .Tenders A920 NOTICETOCRERORS INTHEMATTEROFTHR THE BANKRUPTCY OF .CORPORATION 0F THE TOWNSHIP OFTAY PATRICIA JEAN MACMILLAN MUEST FOR TENDER OF THETOWN OF PENETANGUISHENE IN THE COUNTY OF SIMCOE , The Corpmatlofl of the Taveuhlp of Tar Burdtg Dominant 5 reddeMg IN THE PROVINCE OF ONTARIO for a 2m1 Spa Uft Val" Tender a 13D -001. TmNer Copies Pon be Notice Is her ghren that picked W at the Township m Tay Administration Bulding m 450 Park Patricia Jean MacMillan, riled en Shea[ N Morris Harbor, or doenloaded from the Townsnlp of Toy assiryunent th bankruplry on May 9 2011 m www.tey,ea- Tendon must be rectivetl at the Taxahip o8ke and the undersigned B00 Canada Uncl ed no Inter tiler 2OD p.m Friday May 27th, when al reactors x911 be opened. was appohlled as Wales. The ; first AN questions sari be directed to the Director or Pte mkig and Dwar pment .de of credlon will he held on the Mara Burton 705.534.7248 Ext225 301 day of May; 2011 at 9-DD o'clock In the forenoon, at 1a office of BDO Canada UPI 301 3DO Lakeshore Drive, Bare. ins the PW.. of Ontario, and iliac to ud Tenders A920 eligrho to vme creeHars must file m- us, pMr,ro Na meeting a proof of clekn form, and where nersssary a Proxy. dat4d el OmB. OMano Pas n11 day of - ' M!y, 2011. i TENDER NOTICE O.•o;�✓�.ec�Oi4t� BDOCanada Lrntlad . u.n.. a..m., .. 3GO ae inncre Drive : The Corporation of the Tov7fl of Oro- Medonte IQr�o 300 sflL4N0B4 Barris, ON L4N pB4 BID NO. RC2011 -01- MUMCIPAL OFFlCE SIDEWALK (705)72 &8397 6 ''. / CURB REPLACEMENT :. SEALED T£NDERE raleraridng. Tender RC2011 -01 III be T1S1ii L Diu ° Sri vice a $ hie of The R)" f the Townshp Wof Oro-; Medonle 148 Ur1e79outhO ,O,LOL unaC 2:606m local tm'e on:Mondev.J... 6th, 2011 ; 7hs Work to ha:undenaken Includes, but nbt IlmHad to, 1d i —1 Businessl' saw l follow g tww..b•r•e f5wa. a tduniPiper Offl e"Ideivelk/ CUlti Replacement Project porn Terreerrbmlrnerifear, available 1!om neWp fOrd-t/(edonla 12 LMI 7 Soidh,_ Oro Ontaro LOL 2X0 (OD Mey i3N, 2011 OT. a6er 12L =Jnam) ', DE SL S Bidders should address any discrepancies, anions and/or mnles.rans M the Bid Document la: Foralithe-Heossi JE yBBlkisls MAATO atleck wd.Y r-�sr Sleanh ,NDdin98ervlcea group . box whalyPnd. 705:- 3Z�a -3d00 ax1291 N/fw [isi+OPde. lat$at�MiMbmlr&rm , '` &hairA Brims Okad" Recheelbn aritl CammuMy $ervkas S0`ansmp al Oro- andante c •. .. �7006644�8772171 ex17237 sNnnsQaro-medontePa } `3' 2;Df hie Torvnsh/p�oy Lin -bFZ Fos r s hie e �l 0t,— rPor.'rekd env oolfmT.- acrd -a<Ya n.52tcYS #iz riuhi'io Page 151 of 290 10k) - Report No. CA02011 -04, Samah Othman, Executive Assist... PAGE 2 ■ SECTION B sports: ■ NHL PLAYOFFS: Circus -like theatrics an ugly blemish for the league Call The READ LINE ddEDNESDAY JUNE 8, 2011 ■ THE BARRIE EXAMINEI NN VP promises to clean up `crap For adults who need MIKEZEISBERGER Sedin said he did not think those NOTICE OF THE FILING OF A COMPLETE APPLICATION PURSUANT TO ' I-n�. SECTION 34(10.7) OF THE "PLANNING ACT, R.S.0.1990, AS AMENDED, IN qualities had been featured other than in the third period of Game ij RESPECT TO A PROPOSED REZONING. n� `` ,. 465 -7323 J /rid Re: Rezoning -207 Coxmill'Road Barrie (File: D14.1513) OI� wt ,] reading TAKE NOTICE- that Jones Consotiig Group Limited on behalf of Luke and Natalie. �x forget that Bite -Gate took place Bazeley has submitted a complete application for the Rezoning of a large property _ written submissions to the Corporation of the City of Barrie In respect of the proposed with an existing house fronting on Coxmlll. Road and Kingsridge Road In the rear. in Game l? Murphy and his staff will do The property is legally described as Part Lot 1; Concession 13; Pad of Plan 51M -566 J funded forhisacdons. proctor Burrows ced The Bu Bite, the in the City of Barrie and is located With the b' Bayshore Second Planning Area.: _,- The property is known municipally as 297 Cmaull Road and has a total area of -`. the league's ruling not m punish approximately 4,047m2. The lands are considered to be designated Residential within the CWs Official Plan Burrows . by wagging his fingers It had bettec and are cunentty zoned Agricultural (A) in accordance with Zonbg By -laws 85 -95 and jU 2009.141. -... . - MIKE BLAKE Reuters Vancouver Canucks Alex Burrows, right, bites the hand of Boston Bruins centre Patrice Bergeron as a - The owner has applied to amend the current zoning of the property from Agricultural (A) linesman attempts to irdervene during Game I of the NHL Stanley Cup finals In Vancouver, B.C. on June L . a gesture the Bruins started to to Residential Second Density (R2-SP) with' special condition form nor reductions in lot size and frontage to permit the severance of four new residential parcels. (Proposed Plan of Survey an be viewed in the Planning Services Department) NN VP promises to clean up `crap For adults who need MIKEZEISBERGER Sedin said he did not think those use toward Bturowsand Lapierre ' attempt mpull the plug on some. QMI Agency qualities had been featured other than in the third period of Game in Game 3? "That stuff is going to stop,`. -help with 1' p d A public maehng will be scheduled al a late[ date, at which time any person may make: BOSTON - Mike Murphy. wants all, the "crap" and 3cn Monday. Memo to Henrik: Did you Henrikptedicted. ,] reading especiailysouthof the burden i "garbege "to stop. forget that Bite -Gate took place You can make sure Mike kicked off the v shenanigans. :" :_ written submissions to the Corporation of the City of Barrie In respect of the proposed in a Stanley Cup final that has in Game l? Murphy and his staff will do and J funded forhisacdons. proctor Burrows ced The Bu Bite, the Or that Lapierre made fun of ' everything in its power to ensure _ reeve gvf Patrice Bergeron by . the league's ruling not m punish dtatltdoes Maxim Iepierre,.and the type of Burrows . by wagging his fingers It had bettec wrung, heinous dtving ilia[ is more neat Bergemn's mouth in Game common at a World Cup soccer.':'- a gesture the Bruins started to miAazeisberger[sunmedla.ra toumemen4 Murphy and other NHL officials met with betli the Boston Brutus and Vancouver Carmucks on Tuesday in an Any person wishing further infarmetlarc or cled6a6on with regard to this attempt mpull the plug on some. ,proposed Rezoning should. contact the Planning Services Department during ofthese embarrassing antics. s. -= -_ __ - -. __ - z regular office hours at (705) 739 -4208. _ _ These circus -like theatrics _ __ E - have become, an ugly blemish for :. - _ p d A public maehng will be scheduled al a late[ date, at which time any person may make: a league that is hoping to build - ' - representation ate ubtlemaetl p rg however, written subnussbnsto the City Clerk's office _ an some strong TV numbers, - - it _-g i �_ amencouraged. Notification ofthe Rezoning d adopted by Council a nil be prWded upon, especiailysouthof the burden i written request to the City Clerk. The Alex Burrows nibble on Bergeron's glove in Game 1 - Its person cr public bodydoes not make oral submissions at the public meeting ormake kicked off the v shenanigans. :" :_ written submissions to the Corporation of the City of Barrie In respect of the proposed which have continued an from , -, - Rezoning before the Corpomlionof the City of Barrie gives or refuses to give approval there. Borrows did net get sus- to the Rezoning J funded forhisacdons. "We made the right decision r_ (a) the person or public body Is not entitled to appeal the decision ofthe Corporation: on Alex Burrows," Murphy said on Tuesday. 'I with Alex. "We will deal with the issues of the series; the chippfness that's going on," continued Murphy, a senior VP with the league. `Jcris King is in charge of the seder. We've addressed IL We've addressed it with the mams,as early as(T mday)tnoming Twill be speaking -with both general managers and coaches Before . the day is over about what we are. seeing; the garbageand the —P." Asked about all the scrums sad sidesnmv displays exhibited 5y the two teams between whir- des, Canucks captain Henrik ` I RE-1 Celt 705- 735 -72356 WWW, =r+iaasanx.GA _.... of The City of Bame to the On" .Municipal Board; and (b) the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so. If you wish to be notified of the declslons of the Council of The Corporation of the City of Barrie In respect of the proposed Zoning By -law Amendment, you must make a written submission to the undersigned Anyperson meyattenda public meebng. All inforenatlon including opinions.presentetlons, reports, documentation, etc. provided for or at a Public Meeting am considered public records. This information may be posted on the :City 0 Burrs webside and/or made available to the public upon request.. Questions about this colleolion should be directed to the undersgned. Dawn McAlpirje,.City Clerk C'fy of Barrio, P.0- Box 400 Benie, Ontario L4M 4T5, Page 152 of 290 11 b) - Councillors Crawford and Evans, re: ATV Access to Lak... Page 153 of 290 11d) - Councillor Lancaster re: Possible Placement of Commern 60x60 cm • SHARE THE ROAD 60 x 30 cm Page 154 of 290 11 e) - Mayor H.S. Hughes, correspondence dated June 20, 2011 From: TIM CRAWFORD Sent: Monday, June 20, 2011 1:11 PM To: Binns, Shawn Cc: hhughes Subject: Re: African Church Hi Shawn: Here's a quick reply for it appears you require it within the hour. Forgive any slips and any politically incorrect phrases. I have read the policy which you attached and have some considerable concerns about it, (in my opinion it should be reviewed and revised), but it is in place. The policy does state that the conditions are to be used as "guidelines ". Given that they are guidelines, common -sense decisions could be made which are at variance with those guidelines, without actually being in violation of policy. It appears as if I'm asking for a significant number of exemptions from the "policy or the guidelines ". It first must be stated that I have become involved in this at the request of the Oro Chamber of Commerce. In a sense, I am acting on their behalf. The plan as of now is to have up to 85 persons in the building for either a very short period of time (if I make my main presentation at the Baptist Church in the Village of Edgar) or for an extended period of time if I make my presentation in the church. The tentative plan is to have access to the building from about 10:30 a.m. to 1:00 p.m. Sat. July 9. There is some discussion that one of the options for lunch is to have a picnic on the grounds of the church. If it rains we have other options. I am asking for exemptions to the current policy as follows: i) that visitors to the church should all have to sign the guest book, (it should be voluntary, further it all takes considerable time -- from a half minute to a minute for each person to make a comment and sign a name and address; 85 persons ?? -- this is especially a problem if a group is on a tight tour schedule) An exception to this policy is requested. ii) in that these are "in a sense guests of the Chamber of Commerce" they should in no way be urged to donate to the church (or even imply that it is necessary). An exception to this policy is requested. iii) that a limit of 20 persons be in the church at any one time. That should be determined by the fire chief, or there must be hard evidence that there is some damage to the church when more are admitted -- no other similar site has such a restriction to my knowledge. An exception to this policy is requested, subject to advice from the fire chief. And even then I would ask the fire chief to see if there could be some consideration given in this particular case (I'll discuss options with him). After assessing this pilot project future decisions could be firmed up about maximum capacity. Page 155 of 290 11 e) - Mayor H.S. Hughes, correspondence dated June 20, 2011 iv) that no religious activities be held in the church but only outside -- this group wants to have a modest religious service in the church -- my guess, from 5 to 15 minutes, more like 5 minutes. It is, after all, a sanctuary! An exemption of this policy is requested. v) related to the above, the "leader" of the short religious service should be able to stand on what policy guidelines suggest is an "out of bounds area" -- the pulpit and platform -- in order to conduct the service or prayers. An exemption of this policy is requested. vi) that a deposit is required -- this group was originally sponsored by the Chamber of Commerce. An exemption of this policy is requested. If there is a problem I'll clean it up myself. vii) that only the History Association may (a) organize and (b) "lead" such a tour. (a) This national historic site is owned by the Citizens of Oro - Medonte, under the trusteeship of Council. The Chamber should have a right to organize the visit. In fact any reasonable, non - destructive use of the building should be permitted if authorized by Council, or in turn by a delegated Twp staff member. An exemption of this policy is requested. (b) Any person knowledgeable of the history of the Oro Black Settlement should have the right to make a presentation in the church. As author of the book, the Oro African Church, I believe I am qualified. Although if permitted to make a presentation in the church, I would not have to use the platform, but it would seem foolish if I were not so permitted. Exemptions of these two policies are requested. Based on the feedback from the Council meeting, I'll make some decisions. I certainly do not want to cancel the tour at this late date or find some alternative location to for them to visit. I would recommend to council that these policies be reviewed. There may be good reasons for some of them but I'm unable to guess what those reasons might be. Too many of them seem arbitrary to say the least. I consider this to be a pilot project. It is the first time the Chamber has attempted to organize such a tour of Oro - Medonte (the African Church is just one stop on the tour). If this tour is successful, an aggressive campaign could be initiated to create more similar tours. Regards, Tim Page 156 of 290 12a) - Announcements of Interest to the Public - 1. 17th Annual... Ir Oro- Wedonte Firefighters Association and Moonstone Parks and recreation Goff Tournament Saturday JuCy 16th, 2011 @SimoroCoCf Links ,f3oo.00 cash Prize Putting Contest sponsored Thor Motors Orillia Ltd by Napoleon P4o� Propane BBQ for Grand Prize Raffle Xjo.00 per person with l Bird Draw for tickets purchased before June 18th (includes 18 holes, cart & dinner) Best Ball Scramble Page 157 of 290 12b) - Minutes of Orillia & Area Physician Recruitment & Ret... May 3, 2011 Minutes Orillia & Area Physician Recruitment & Retention Committee Present: Tony Katarynych, Marci Csumrik, Gini Stringer, Kelly Meyer, Shannon O'Donnell, Tom Hussey, Wendy Timpano, Pat Thor, Lea Bagley, Jaclyn Bucik, Dan Landry, Lori Koughan, Dr. Carol Strickland, Dr. Don Atkinson Regrets: Dick Sheridan, Alison Braun, Dr. Grant Ho, Bruce Waite, Bob Brown, Ron Sattler, Jackie Shaughnessy, Kathi Shropshire Call to Order: The chair called the meeting to order at 8:00 a.m. Declaration of Conflict of Interest: None Agenda: Motion to approve the agenda by Wendy Timpano and seconded by Gini Stringer. Carried. Consent Agenda: 1.) April 13, 2011 Minutes 2.) Staff Report Motion to approve the consent agenda by Lori Koughan and seconded by Marci Csumrik. Carried Funding and Finance Committee Report: Tom Hussey The treasurer gave an overview of the circulated financials. Currently there is $78,800. 00 in the bank with $57,750.00 committed for incentive funding. A review of assumptions for municipal funding was discussed with input from the Ramara representative, Shannon O'Donnell and Councillor Kelly Meyer of Oro - Medonte. Dan Landry reported there is a motion going before City Council next week for $15,000.00. As of this date, the committee awaits confirmation, by Council ratification of municipal funding from Orillia, Severn, Oro - Medonte, and Ramara. An inquiry about the current status of the Casino Wellness grant ($15,000.00) was brought forward. Pat reported that she last heard the grants committee was to review the documents and forward them to Casino executives the second week of April. The grant application then had to go to the Province for approval, a process that takes about 6 weeks. Tom will hold a meeting of his sub - committee to investigate fundraising options with service clubs, businesses and the local community. Governance Committee Report: Bruce Waite Bruce Waite is out of town this week. However, he sent a message to Pat indicating the application for incorporation status is underway. A more extensive report will be forthcoming in June. Retention Activity Report: Dr. Grant Ho Page 158 of 290 12b) - Minutes of Orillia & Area Physician Recruitment & Ret... Dr. Ho is attending a conference and asked Pat to report on planning for the retention event in June. The Long Service Reception will be held from 6:00 p.m. to 7:30 p.m. at Hawk Ridge Golf & Country Club on Wednesday, June 15. The committee will host the wine and cheese reception. Following the awards ceremony the reception guests will depart and the doctors will stay behind to enjoy their dinner and summer social at 7:30. Last year the awards ceremony and the summer social were held two weeks apart. It was decided at a meeting held recently to combine the two events in an effort not to dilute attendance. Scholarship Report: Jaclyn Bucik There was still confusion around whether this is a one -time offering or rather something the committee wishes to sustain. Committee members engaged in considerable discussion surrounding criteria. The $1,500 scholarship came about as a suggested project of the "main committee ", last year. Pat put that request into the grant application of the Doctor Recruitment Endowment Fund therefore the funds must be spent for the purpose the grant was approved. Pat will circulate the grant "ask" before the next meeting. Other Business Marketing initiatives surrounding PAIRO were discussed, particularly the need for a new and portable display. Lori Koughan will circulate photos she has showing examples of display booths of other communities. Gini Stringer, Carol Strickland and Jaclyn Bucik offered to assist with PAIRO preparations. However, there is some uncertainty as to whether PAIRO will take place this year. Pat will contact PAIRO and report to the committee. A letter was sent by the Chair to Garfield Dunlop, M.P.P. to express concerns about the current policy of the Care Connects provincial wait -list for patients without a doctor. Currently, a resident of Orillia, or any other community, cannot be placed on a "local wait list ", if they still have a doctor in their previous community. Next Meeting: June 8, 2011 at 8:00 a.m. CDC board room. Page 159 of 290 pC BURNADE 12c) - Notice of Public Information Centre #1 - Township of ... R 'IN l A 1011 Township of Tiny Notice of Public Information Centre #1 Septage Management Class Environmental Assessment Study The Study The Township of Tiny is undertaking a Class Environmental Assessment (EA) Study to establish the preferred approach for providing septage and holding tank waste disposal services for the residents of the Township. The Township of Tiny has more than 8,800 existing private sewage systems (septic systems or holding tanks), with the potential for as many as 12,000. At present, the collection and disposal of septage and holding tank waste is by private haulers. The Township currently does not have a municipal sewage treatment facility that could receive and treat septage and holding tank waste. The Ministry of Environment (MOE) prohibits the land application of untreated septage on agricultural lands during winter months. The MOE has indicated that a province -wide moratorium on land application of untreated septage will eventually come into effect. Consequently, the Township is examining alternative solutions for the treatment and disposal of septage and holding tank wastes. The Process This study is being carried out in accordance with the requirements of Phases 1 and 2 of the Municipal Engineers Association Municipal Class Environmental Assessment (2000, as amended in 2007). A key component of the study will be consultation with agencies, residents and interested stakeholders. There will be opportunities for public input and comment throughout the Class EA process. Three (3) Public Information Centres (PICs) will be scheduled during the course of the study. Members of the Public are invited to attend the first PIC, the purpose of which is to introduce the study, and provide an opportunity to review and comment on the study scope, background information and Problem Statement for the study. Date: June 25, 2011 Time: 10:00 am —11:00 noon Open House 11:00 am — 12:00 noon Presentation and Discussion Place: Township of Tiny Council Chambers 130 Balm Beach Road West, Perkinsfield As the study progresses, information will also be posted on the Township web site at: http: / /www.tiny.ca. If you cannot attend the PIC, but would like to provide comments, please provide your comments to one of the following contacts by July 15, 2011. Mr. Henk Blom Manager of Public Works Township of Tiny 130 Balm Beach Road West, R.R. 1 Perkinsfield, Ontario LOL 2JO Tel: (705) 526 -4204 Fax: (705) 527 -8767 E -mail: dlacroix @tiny.ca Ms. Anne Egan., M.Sc. (Eng.), P.Eng. Project Manager R.J. Burnside & Associates Limited 3 Ronell Crescent Collingwood, Ontario, L9Y 4J6 Tel: (705) 446 -0515, ext. 506 Fax: (705) 446 -2399 E -mail: anne.egan @rjburnside.com Information will be collected in accordance with the Freedom of Information and Protection of Privacy Act. With the exception of personal information, all comments will become part of the public record. This Notice first issued on June 3, 2011. Page 160 of 290 12d) - Correspondence dated May 20, 2011 from John Coleman, ... ®t Affaires indiennes Indian and Northern et du Nord Canada Affairs Canada www.ainc.gc.ca wwwJnac.gc.ca MAY 2 A 20ii Mr. Harry Hughes, Mayor of Oro - Medonte 148 Line 7 South, Oro ON LOL 2X0 RE: Coldwater- Narrows Specific Claim Dear Mr. Hughes: MAY 1 0 loll H i P Notre reference - Our file Notre reference - Your file As you may know from previous briefings on this matter, the Government of Canada, the Chippewa Tri- Council and the Chippewas of Nawash First Nations are working together to resolve a longstanding land claim known as the Coldwater- Narrows claim. The claim relates to events that took place over 170 years ago in relation to land known as the Coldwater- Narrows reserve. The claim relates to the circumstances of the surrender of the reserve in 1836 and the subsequent sale of those lands and buildings. The Chippewa Tri - Council is composed of three First Nations: the Chippewas of Rama First Nation, the Beausoleil First Nation and the Chippewas of Georgina Island First Nation. The start of negotiations to resolve this claim was announced in 2002 and over the years, the negotiating parties have made efforts to update interested parties as key milestones were reached in the process. This has included press releases, newsletters and information meetings with local elected officials. The four First Nations held an information meeting in their communities on May 19, 2011 to update their members on recent progress in the claim resolution process. As part of our continuing efforts to share information with key stakeholders, I want to take this opportunity to inform you that Canada has made an offer to settle the above - noted specific claim and the four First Nations have agreed to take this offer to their members for a vote. The proposed settlement includes approximately $307 million in financial compensation to resolve the claim. Private property is not taken away from anyone to settle land claims. Under the proposed settlement, the four First Nations will have the option to use some of their settlement funds to buy land on the open market and ask Canada to give those lands reserve status. If they pursue this option, the First Nations will have up to 30 years to buy land and start the reserve creation process — a process that involves a number of steps, including First Nation -led consultation with municipal governments on issues of common concern. Canad ®a .,.2 Page 161 of 290 12d) - Correspondence dated May 20, 2011 from John Coleman, ... -2- While the federal settlement offer is a major step forward, there is more work to be done before the claim can be settled. A Settlement Agreement still needs to be drafted by the parties. The First Nations will also need to develop Trust Agreements that set out how their settlement funds will be used and managed. No settlement is possible without the vote and approval of the membership of all four First Nations. If a favourable vote is reached, the Settlement Agreement must also be ratified by Canada before it can be finalized. In return for compensation, the First Nations will provide Canada with a release of the claim to ensure the claim can never be re- opened. Settlements must bring closure and certainty for all concerned. Claims settlements honour lawful obligations owed to First Nations and open up investment and business opportunities that can bring economic benefits and build new partnerships for First Nations and neighbouring communities. The Government of Canada has a policy and process in place for resolving the outstanding specific claims of First Nations through negotiations. To date, Canada has resolved about 349 specific claims through settlements negotiated with First Nations across the country. Settling claims is key to achieving reconciliation and rebuilding relationships with First Nation people in Canada. As Chief Federal Negotiator for Canada, I would be pleased to meet with you to discuss the details of the settlement offer and answer any other questions you may have at a mutually convenient time. I will be calling you soon to follow up on this letter. In the meantime, please do not hesitate to contact federal negotiator Mr. Frank Meness at (819) 953 -6844 or me at the number below. Yours sincerely, John Coleman Chief Federal Negotiator Department of Indian and Northern Affairs Government of Canada (613) 747 -5691 c.c.: Dr. Ian Johnson, Negotiator, Chippewa Tri- Council -flan Pratt, Legal Counsel, Chippewa Tri - Council ?aul Jones, Negotiator, Chippewas of Nawash Unceded First Nation Roger Townshend, Legal Counsel, Chippewas of Nawash Unceded First Nation rank Meness, Negotiator, Specific Claims Branch, Indian and Northern Affairs Canada Olga Szkabarnicki, Legal Counsel, Department of Justice, Canada Page 162 of 290 12e) - Orillia Public Library 2010 Annual Report. Staff Recom... Page 163 of 290 12e) - Orillia Public Library 2010 Annual Report. Staff Recom... I�Xl, ��- ORILLIA PUBLIC LIBRARY A MESSAGE FROM THE BOARD I cari t resist it. Almost every day I drive or walk by the new Library building just to check on progress. And now that the building is closed in and windows are being installed, the wonderful new facility we have all been anticipating is truly becoming a reality. Many people have contributed their time, expertise and energy to help bring the project to fruition. They are too numerous to mention here but special mention must be made of the project team members - Lori Koughan, Brian Jewitt, Ian Sugden, Suzanne Campbell. They have never wavered from their goal of guiding the project over the past year, keeping it on schedule, on budget and ensuring its ultimate success. Even as the new library building nears completion, the temporary location at Gill Street continues to be a hive of activity and innovation. Despite somewhat less than state of the art conditions, membership has increased in the past year. New technology has been introduced, circulation numbers are on the rise, programmes for children, teens and adults have enjoyed record registration- the Harry Potter themed March Break programme is just one of the many successes. With the fall election, the composition of the Board changed slightly. We welcomed Ron Stevens as the Severn Township representative and Paul Spears and Linda Murray as the Orillia Council representatives. Paul Orser filled a mid -term vacancy on the Board. Special mention must be made of John Swartz who retired from the Board after serving as Chair for the past four years. Much was accomplished under his guidance as Chair from policy review to long term planning and, of course, the start of the building project. John was an asset to the library and to the Board and we extend our warmest thanks for all the time and energy he contributed. In October of last year, Suzanne Campbell, then Head of Children's Services, was appointed Interim CEO of the Library on the departure of the previous CEO. The Board was delighted to be able to make this appointment. Her confident and steady leadership has been of huge benefit since her appointment and will continue as the building is completed and we move into the new facility. And last, but by no means least special mention must be made of the library staff. Without their dedication, enthusiasm and unfailing good humour we would not have been able to sustain our operations in the temporary location nor continue the high level of programming and service we offer our patrons. The Board extends its appreciation and thanks to all the staff. It has been a busy year- but I'm sure you'll all agree that the best is yet to come! We can hardly wait to throw open the doors of the new Orillia Public Library and welcome the community to one of the most exciting projects ever undertaken in the city. Gay Guthrie, Chair Orillia Public Library Board -1 - Page 164 of 290 12e) - Orillia Public Library 2010 Annual Report. Staff Recom... ORILLIA PUBLIC LIBRARY BOARD BOARD MEMBERS Frank Coyle, Councillor, Severn Township Gan-Nov) Don Evans, Councillor, City of Orillia Gan-Nov) Michael Fogarty, Councillor, City of Orillia Gan-Nov) Ruth Fountain, Trustee Gay Guthrie, Trustee /Chair Peter Hislop, Vice - Chair /Trustee Ann Parsons, Trustee Linda Murray, Councillor, City of Orillia (Dec) Paul Orser, Trustee Joanna Rolland, Trustee/Vice-Chair Mort Seymour, Trustee Paul Spears, Councillor, City of Orillia (Dec) John Swartz, Chair /Trustee BOARD COMMITTEES Finance: Frank Coyle, Ann Parsons, John Swartz Personnel: Don Evans, Michael Fogarty, Mort Seymour, John Swartz Planning: Ruth Fountain, Peter Hislop, Joanna Rolland, John Swartz Community Relations: Don Evans, Mort Seymour, John Swartz Property: Gay Guthrie, Joanna Rolland, John Swartz Ad Hoc Policy: Paul Orser, Peter Hislop, Ann Parsons, John Swartz Ad Hoc Fundraising: Gay Guthrie, Joanna Rolland, John Swartz POPULATION SERVED* City of Orillia 30,259 Township of Severn 12,030 Township of Oro-Medonte 20,031 TOTAL 62,320 * Based on 2006 Census Figures -2- Page 165 of 290 12e) - Orillia Public Library 2010 Annual Report. Staff Recom... ORILLIA PUBLIC LIBRARY STAFF Full-Time Kelli Absalom: Director, Information Services Gun-) Sarah Babineau: Library Clerk, Circulation Services (Nov-) Ruth Berry: Library Clerk, Circulation Services (Oct-) Suzanne Campbell: Director, Children's, Youth & Audiovisual Services; Interim CEO (Sep-) Tina Chatten: Administrative Assistant Sarah Csekey: Library Clerk, Circulation Services (Feb -Sep) Joyce Dempsey: Head, Circulation Services Lynne Gibbon: Director, Information Services Qan Jun) Patricia Hopkins: Adult Page, Circulation & Information Services; Library Clerk, Circulation Jai IChemraj: Caretaker Susan Murphy: Library Clerk, Circulation Services (Jan-Mar) Jennifer Murrant Library Assistant Information Services Barbara Romeo: Library Clerk, Circulation Services David Rowe: Director, Technical Services Dawn Silver: Chief Executive Officer (fan-Sep) Kelly Smith: Library Assistant, Children s /Teen Services Maureen Watson: Library Clerk, Circulation Services Part -Time Regular Kelli Absalom: Librarian, Childress Services (Jan-Jun) Nancy Archer: Library Clerk, Public Services Peter Ellis /Chris Hayes: Relief Caretaker Sarah Csekey: Library Assistant Childress Services; Relief, Circulation Services (Jan) Erin Damery: Library Assistant, Childress Services (Oct-) Susan Dance: Cataloguer Joyce Keddy: Adult Page, Technical Processing Lee Kelly: Library Assistant Technical Processing; Relief, Information & Children's Services Lynn Lockhart: Newspaper Indexer /Library Assistant Information Services Fred Marlow: Systems Support Technician Cathy McRae: Library Clerk, Technical Processing Michelle Sinclair: Library Clerk, Circulation Services & Reader's Advisory Amanda Sist Library Assistant, Children's Services Jayne Turvey. Community Relations and Volunteer Coordinator Part-Time Student Paces Alexandra Andrews (Jan-Aug) Reilly Beesley Chloe Chow (Sep-) Molly - Claire Gillett Gan-Aug) London Hache (Oct-) Tara Hill Jennifer Lang (Sep-) Marley Lauro (Relief) Amy Lentini Paisley Matiuska (Apr -Oct) Jenna McIsaac (Apr-) Keera Merkley Jelena Petrovic Michelle Wigham Gan -Aug). Contract Positions Chantale Boileau: Library Assistant, Information Services Melissa Harris: Library Assistant, Children's Services (Feb- May)(Jun -Aug) Sam Wiles: Summer Career Placement, Children s Services (Tun-Aug) -3- Page 166 of 290 IN- LIBRARY VOLUNTEERS Akers, Karen Annesley, Joan Bianco, Sierra Bradford, Karleen Bramer, Virginia Brown, Ken Brown, Marilyn o Campbell, Tonia Cody, Joan Connor, John Connor, Shirley Cueto, Brian Daggett, Shannon Damery, Sharon Davidson, Joan Doyle, Helen Ellis, Peter Flood, Joyce Garabedian, Ari Gary, Tina Graham, Heather Grayston, Garry Harrigan, Jamie Hartley, Rosemary Hayes, Chris Hewgill, Margaret Hibbins, Win SHUT -IN VOLUNTEERS Barons, Harry ❑ Connor, John Davidson, Joan Homer, Norma Huffman, Leo Hewgill, Marg Hutchings, Wendy Jenkins, Don A 0 12e) - Orillia Public Library 2010 Annual Report. Staff Recom... ORILLIA PUBLIC LIBRARY VOLUNTEERS Hodge, Dianne Hoover, Jamie Hutchings, Al o Hutchings, Wendy Intepe, Julie Irwin, Ellen Islam, Nazrul Jaques, Frances Jefferies, Jim Jeffries, Norm Keizars, Heidi Kalbfleisch, Marilyn King, Mike Mamann, Hannah Laforteza, Victor Lang, Jennifer Lang, Joyce Lee -Burnet Andrea Leitch, Joan Love, Teresa Maltby, Mary Marson, Melda Maxwell, John McCague, Lynda o McCreath, Gay McKenzie, Duncan Orser, Paul Jenkins, Sara Maxwell, John Murray, Walt Orser, Paul Preston, Sandra Raymond, Earl Ross, Maureen Received 10 year Ontario Volunteer Service Award Received 5 year Ontario Volunteer Service Award -4- Percy, Lois Raymond, Earl Ross, Maureen Rowlinson, Hugh Showers, Moira Smith, Ella Smith, Ryan Soper, Ursula Stahan, Marie Stanton, Valerie Stephen, Marcia Stevens, Fred Thompson, Bob Webster, Joanne Wilkinson, Judy Soper, Ursula Talbot, Alison Talbot, Bill Thompson, Bob Wilding, Malcolm Page 167 of 290 12e) - Orillia Public Library 2010 Annual Report. Staff Recom... ANNUAL REPORT OF THE CHIEF EXECUTIVE OFFICER "The Orillia Public Library enriches the personal, civic and corporate lives Of our community through access to ideas and information in a variety of media." (Mission Statement from the Orillia Public Library Strategic Plan) Years of community and stakeholder meetings finally resulted in the shovel being put in the ground for the construction of a new state of the art library. The early part of the year saw the demolition of the century old library, before demolition the cornerstone was opened with a celebratory event. April saw the beginning of the library construction by the end of the year the concrete structure work was close to completion and the building was beginning to take shape. The new integrated library system went live for our customers on June 22. Customers and staff are enjoying the graphic interface and the ability to easily search and place reserves on books from in the library and at home. Adults have an opening screen with an enticing book river flowing past. Children have their own screen with a child friendly dog to introduce them to the catalogue. Successful implementation of the integrated library system was the culmination of months of dedicated work, including help from the city IT department especially Dan Kehoe and Fred Marlowe; ensuring a smooth transition occurred from data transfer to successful circulation of materials was an interdepartmental team with participation from Susan Dance, David Row, Joyce Dempsey, and Sarah Csekey. Staff of the Orillia Public Library has once again shown their dedication to superb library service by meeting the challenge of offering great service and programs out of the small temporary site on Gill Street. We thank the volunteers of the Orillia Public Library for the time the time and effort they give helping ensure the service the library offers continues to be excellent. We thank the members of the Library Board for volunteering their time to serve on the Orillia Public Library Board. Their generosity in giving their time to govern, lead and advocate for the library pays dividends for better library service. We would like to thank Southern Ontario Library Service for the help and counsel it provides to Ontario's Public Libraries. We would also like to thank them for advocating for funding and for administering the $15 million injection of program support in libraries provided by the Ministry of Culture and Recreation. All the services that the Staff of the City of Orillia provides to the library are greatly appreciated. We also thank the Council of the City of Orillia who express the wishes of the citizens of Orillia with their support of library service. A library makes a community a better place by improving the lives of all who live here. Come visit the library and bring a friend! Suzanne Campbell, Interim CEO Orillia Public Library Page 168 of 290 12e) - Orillia Public Library 2010 Annual Report. Staff Recom... ANNUAL REPORT OF THE DIRECTOR OF CHILDREN'S, YOUTH & AUDIOVISUAL SERVICES Children s Services staff had an adaptive year this year, not only with its programming, but adjusting to a temporary facility, which presented challenges and opportunities. We continued to develop and customize library services for children and parents as part of the Orillia Public Library's ongoing commitment to introducing and maintaining a positive and welcoming library experience. This was a year where staff worked hard to bring their programs and services to a new location and to patrons who have never previously been library users. Staff continued their successful application of Early Years programming with a focus on early literacy skills, as well as creating a new emphasis on interactive tween programs. Teen and Tween Services Teen Services struggled this year with a temporary location which was not in close proximity to a local high school. Our Board of Extraordinary Teens (BET) did not run this year due to a lack of participants, and as a result we ran a smaller amount of teen programming. However, the programs that did run had great numbers and positive program results. Book clubs continue to be a strong component of the program family for both Teens and Tweens, with Chick Chat and the Mother Daughter Book Club continuing to meet monthly. The Friends of the Orillia Public Library were once again sponsoring this club. To augment our book clubs, teens were presented with a special program in May for National Youth week featuring the local author William Bell as the guest speaker. Members of Chick Chat, the Mother Daughter book clubs and other registrants attended the program. Teen Survivor was a huge success again this year with 152 teens participating! Members of teen survivor wrote 321 reviews in support of their favorite books that were part of the program. The program was sponsored by the Orillia Rotary Club - Lake Country, and their donation was used to purchase multiple copies of books and for cash prizes for the Short Story and Poetry Contest. In addition, community businesses donated prizes which were awarded in weekly draws for participating teens. Once again this program was augmented with a road trip to Stratford planned by the Youth Services Coordinator in which forty -eight members of Teen Survivor including parents and grandparents saw the play Peter Pan. Participants enjoyed a fabulous picnic lunch and a quick dinner on the way home. All participants were thrilled with the trip, and we hope to do one again next year. Tweens were well represented this year with a shift in focus on programs for this age group. This summer, we supplemented our current programs to create a special one for this age group. The program was a huge success with 102 children signed up for the program. We had such a positive response from this program that we implemented a tween program this fall called "Tween Scene." Both the tweens and their parents have been very impressed with the program, and we had a parent send us an email stating: "I thought I should tell you that Matthew really enjoyed the Tween Scene yesterday. He's always enjoyed them but yesterday's was exception with Melissa and the tattoos. He liked her art activities and thought she was great." We are very excited about the results of this program, and looking forward to continuing this CHRISTMAS THEMED TWEEN SCENE Page 169 of 290 12e) - Orillia Public Library 2010 Annual Report. Staff Recom... Earlv Years Proerammine and Services This year, Children s Services faced moving to a temporary Iocation and sharing a programming room. Staff rose to the test and continued to offer quality programming to children six years and younger. Staff continued to concentrate on early literacy skills, by focusing our storytimes on one skill that parents could continue outside of the library. Despite the move and the brief interruption of the regular scheduled programs, over 3000 children with their parents enjoyed attending 154 literacy programs. The babytime program grew this year and doubled its numbers from last year. In response to this we offered day time movies for parents and their babies to watch in a relaxed atmosphere at the library. We showed four movies in total and used our movie license to unreleased movies for viewing. The program was very successful, and parents were pleased. Children's Services Staff were also given the opportunity to take advantage of the Southern Ontario Library Services 15 million dollar investment in libraries, by creating a program focusing on early literacy designed for community use in Orillia. With the grant money we were able to purchase 300 books to give out to children, along with promotional material including books bags, magnets, and crayons. We are making plans to officially launch the program by creating an early literacy fair which involves community organizations coming together to provide information about reading and the surrounding community. School Agee Services Our commitment to quality and innovative literacy based programs and services continue to shine with overflowing attendance at Explorer's Club, March Break programs and the Summer Reader's Club. The monthly Saturday Explorer's Club gave children a chance to explore many different themes and experiences at the library such as magic making, environmentalism, and a Whoville theme for Christmas. The programs numbers remained steady throughout the transition to a temporary facility, and it remains a popular program at the library. This year, March Break was our first test of large programs facilitated in our temporary location. Staff decided to do a mix of programs representing all age groups and various themes. Registration started slow, but by the end of the week we had over flow crowds for some of the programs. Our most popular program was our Preschool "Boxes of Fun" program in which children were given a box to play with and use their imagination. WHOVILLE EXPLORER'S CLUB MARCH BREAK Page 170 of 290 12e) - Orillia Public Library 2010 Annual Report. Staff Recom... Our biggest program of the year is our summer reading program. The primary emphasis of school age summer programming is to keep children reading over the summer. We do this by offering fun and innovative programs that promote reading. This year we divided our programming into two different age groups for children in grades 14 and for children in grades 4-6. Children had the opportunity to participate in 28 programs, and we also offered working caregivers the option of enrolling their children in evening programs. 264 children ages 6-12 joined the TD Summer Reading Club and read a total of 6428 books. Parents were exceptionally pleased with the programming and on their surveys made comments stating: "As a retired teacher with 2young grandchildren, I highly recommend the Summer Reader's program. They are so excited about reading and it keeps them in tune for September. Thanks!" SUMMER READING CLUB "The kids LOVE all the themes each week — lots of discussion over the supper table — Keep up the great work ". Once again this year we ran the Father Son Hockey Pool. Fathers and sons met to choose their players for the play -off hockey team. Ten father -son groups participated; a number of the groups had two sons. They met monthly until the end of the playoffs, and everyone enjoyed keeping track of their team. Community Outreach and Support Children's Services staff presented 34 programs to community groups with an attendance of 4904 people. The staff introduced the library and its programs to school classes, day care organizations, and community groups. Programming was enhanced with partnerships including; the Therapeutic Dogs of Canada and their Paws to Read program; the Ontario Early Years Center; Georgian College's Early Childhood Education Program, Lakehead University's Education program, the Boys and Girls Club of Canada, the University of Toronto's Science Alive Program, Nippissing Education program, and the Parks and Recreation Programs. We receive tremendous support from community organizations in order to offer reading rewards for our Summer Readers Club. A Lion's Club Store was created for the third year, with prize incentives purchased with the money donated by the Orillia Lions Club. The Lion's Club store proved to be a very popular part of the summer creating a strong incentive for children to continue reading over the summer. We would like to thank the following Orillia businesses for supporting summer reading at the Orillia Public Library: Rounds Ranch, Apple Annie's, Jack and Maddy: A Kids Store, Lahay's Hobby and Craft Store, Dominoes Pizza, Little Cesar's Pizza, Rombo's, Tops Pizza, Pizzaville, Theo's, Kelsey's, Claudia's Gifts, the TD Bank, Orillia Laser Tag, and with a special thanks to the Lions Club of Orillia. Children's and Youth Services staff reached out and supported events in the community: staffing a literacy area at Arts for Peace, the Storytelling Tent at Canada Day, Teddy Bear Breakfast and the Stephen Leacock Museum's Teddy Bears Picnic, and staffing a booth highlighting the six skills to work on for reading success at the Simcoe County District School Board's "Pathway to Kindergarten" program. Page 171 of 290 12e) - Orillia Public Library 2010 Annual Report. Staff Recom... Children's Services staff were members of the Boys and Girls Club Board, and the Safe Kids Committee. This January the Boys and Girls Club of Orillia started their afterschool club at our temporary facility. The club runs Monday to Friday from 3:30 until 5:00 pm, in which children play games, do homework, and have an afterschool snack. The program has been well received in the community, and we have had positive feedback from local parents and teachers. School Cooperation School and library cooperation played a prominent role in the activities happening in Children's and Youth Services. Battle of the Books occurred on May 7 this year, and teams from Harriet Todd, Regent Park, Notre Dame, East Oro, Uptergrove, Monsignor Lee, Warminster, St. Bernard's, Marchmont, Orchard Park, Couchiching, Rama Central, and a home school team met for an all-day round robin tournament on May 7. After a hard fought battle the three teams to emerge victorious and move on to the Grand Battle were St. Bernard's, Notre Dame and the Home school team. The Home School team won the battle, and was crowned as the new champion. Staff Training and Development Children's Services Staff are always keen to keep on top of trends and new approaches to children's and youth programming and services. To this end staff in Children's and Youth Services attended OLA conference and SOLS and OLA sponsored workshops. The Children s Services Staff continue to participate in the programming workshop entitled "Beyond the Eensy Weensy Spider' originally created by Orillia staff. This is now an on -going training opportunity with hosting duties rotating among participating libraries. This year staff attended the workshop at the Innisfil Public Library. Personnel We were once again successful in obtaining an eight week Summer Career Placement Grant from the Federal government. The grant money was used to hire a summer student in support of the Ready to Read Club and provide outreach programming for community groups. Melissa Harris was hired for the Children's Services part -time technician position. She stayed until August 2010 when she accepted a teaching position in the United Kingdom. Erin Damery was hired to replace her in the fall and has been a welcome addition to the department. Two Early Childhood Education (ECE) students from Georgian College each completed a four week placement in the spring. Eight Education students from Lakehead University completed a community placement at the library in the spring and fall, and offered a reading assistance, and get ready for kindergarten program. Amanda Sist Acting Director of Children's and Youth Services 9 Page 172 of 290 12e) - Orillia Public Library 2010 Annual Report. Staff Recom... ANNUAL REPORT OF THE DIRECTOR OF INFORMATION SERVICES The Information Services Department was proud of the excellence in customer service it provided in 2010, despite the limitations of our temporary location. Initiatives completed in 2010 include: • Downloadable digital media (including a -books and e- audiobooks) from OverDrive is now available to our patrons free of charge. • Uploading of the Local Newspaper Index to Knowledge Ontario now provides our patrons Internet access to this valuable resource. They are now able to search an index of newspaper articles and births, marriages and deaths published in The Packet and Times from 1985 to the present. • Promotion and provision of access to government programs, transactions and services in conjunction with the ServiceOntario at Libraries Program. • Provision of on -line access and assistance in locating government and community business information, programs and services through our participation in the ServiceOntario Services to Businesses Initiative. This partnership also provided funding which allowed us to purchase materials to supplement our small business collection. • The Southern Ontario Library Service was provided with a grant from the Ontario Government to improve library services. One area earmarked for funding was Learning and Literacy for Target Groups. As a result, the Information Services department was able to purchase over $1000 in new materials to support the Literacy and English as a Second Language collection Adult Programs Due to space constraints at the temporary facility, we were not able to offer our full complement of adult programs. Lifescapes, the popular memoir writing program, continued to be successful and completed two sessions. The books completed were called "Journeys Through Time' and "Seasons ". A book launch for both was held in September at Swanmore Hall and participants received their anthologies. "I feel a strong impulse to congratulate the library on this wonderful program... Jayne has a wonderful gift to share in this work with her ability to encourage us and bring out our sleeping talents ... We are very fortunate to have had the chance to take advantage of it ". Dianne Webster, Lifescapes 8 Other popular programs included the Genealogy Club and the Bookworms Book Club. 10 Page 173 of 290 Fundraisine Community Partnerships & Outreach 12e) - Orillia Public Library 2010 Annual Report. Staff Recom... The 1st Annual Antiques and Heirlooms program was held at the Barnfield Point Recreation Centre. Twelve experts were on hand doing appraisals and information sessions. The cost was $10 per item. There was also a silent auction table hosted by the Friends of the Library, as well as a table selling Library bricks and ornaments. The event raised over $2500. Special thanks to the Friends of the Library, Library volunteers and staff who assisted with the event and to the Board for their support. The Director of Information Services, as a member of the Information Orillia Board of Directors, provided input to the monthly meetings and the business and strategic planning effort. Membership in the Orillia Business Women's Association was obtained and a display of library resources was set up at their Annual Trade Show at the Highwayman Inn. Jayne Turvey spoke to many community groups, such as the Champlain Seniors and Leacock Point Ladies, about library programs and services. Volunteers As always, volunteers continue to contribute significantly to the successful operation of the Library. These individuals donate time, energy and skills on an on -going basis. To celebrate their efforts, a volunteer luncheon was held at Casino Rama. The theme was "OPL Volunteers: The Important Piece of the Puzzle ". Special thanks to the Casino Rama Community Wellness Program for sponsoring the event. Five volunteers were given Ontario Volunteer Service Awards: Harry Barons for ten years of service; Marilyn Brown, Margaret Hewgill, Al Hutchings and Lynda McCague for five years of service. Library Staff were saddened by the passing of Ken Brown, a volunteer for 12 years and a strong library supporter. He will be fondly remembered. 11 Page 174 of 290 Orillia Big Read 12e) - Orillia Public Library 2010 Annual Report. Staff Recom... The Orillia Big Read celebrated its fourth year of promoting community reading. The 2010 selection was "Old City Hall' by Richard Rotenberg. As the book is a murder mystery, it was only fitting that the kick -off began with a mock police cruiser and staff acting as police officers! The Big Read wrapped up in September with two fun and interactive programs with author Richard Rotenberg: a workshop for writers, and an author reading. Over three hundred people read and enjoyed "Old City Hall"! Thanks to the Friends of the Library for purchasing the 40 books and to committee chairperson Susan Murphy and her committee for all their hard work! Staff Training & Development The Orillia Public Library realizes the importance of a knowledgeable staff and encourages their growth and development through participation in educational and training programs. Information Services staff attended various SOLS sponsored webinars and workshop on such topics as: social networking, reader's advisory, online databases, accessibility, and e- books. The Director and four departmental staff attended the Ontario Library Association conference. Chantale Boileau was busy as a member of the OLA Human Library Committee, Kick -Start member for the Ontario Public Library Association, OPLA White Pine Steering Committee member, and Evergreen Steering & Selection Committee member. Chantale Boileau and I attended the Marketing Public Libraries Think Tank, held at the Collingwood Public Library. Personnel Lynne Gibbon, Director of Information Services for the past 14 years, retired and a celebratory breakfast was held in her honor. I was fortunate to have been selected to assume the role in June. Thanks to all staff for making me feel so welcome in this position; I am very pleased to be part of this wonderful team! Kelli Absalom Director of Information Services 12 Page 175 of 290 12e) - Orillia Public Library 2010 Annual Report. Staff Recom... ANNUAL REPORT OF THE DIRECTOR OF TECHNICAL SERVICES 2010 might have been just a year of waiting, carrying on as usual until we were ready to start really putting our services out for the public in the new building. It turned out however, to be a time of considerable changes for the Orillia Public Library. We chose and implemented a new Integrated Library System, Library.Solution, had major staff changes in the Circulation Department, and began planning for an RFID (Radio Frequency Identification) system for the new building. Librar ..Solution In the fall of 2009, the Library Automation Committee, with the help of SOLS consultant H616ne Golden, selected Library.Solution, from The Library Corporation (TLC), as our new Integrated Library System. City council approved our decision in January, and we began intensive preparations to migrate all of our data from the Geac Advance system_ We also needed to create lists of material types, collection codes, patron information fields and a myriad of other details required for successful system implementations. Thanks go to Joyce Dempsey and Susan Dance who played major roles in migration and set -up of the ILS, and to Fred Marlow, who worked on installation and set up the servers, OPACs and staff work stations. We launched Library.Solution June 22, after a day of intensive training for circulation staff. We trained on other modules for the rest of the week, and then we were on our own. TLC sent a trainer back for a few days in September to cover any questions we had. Library staff and patrons adapted quickly to the new system, and soon were adept at making the most of its features. Among the highlights of Library.Solution's improved services are the "book river" public access catalogue; specialized Children's catalogue access; e-mail notifications for overdues and reserves; and a powerful set of tools for access from home. Circulation Department 2010 was a busy year for the Circulation Department in terms of staffing as well. In January, Sue Murphy retired after a 29 year career at the Orillia Public Library. We held an open house on the Friday afternoon, attended by many of our patrons, former staff members, board members and volunteers, as well as members of her family. Board Chair John Swartz made a presentation of a special gift, a promise of a palm tree! Sue certainly had an impact on the Library, spearheading such efforts as Orillia.'s Big Read, going into its fifth year, and the Library dragon boat team, the Dewey Decimators, silver medalists in the 2009 Festival. However, there was good news too: she offered to be available in case of staff shortages at the desk. We called Sue in several times during the year, and she coached the Decimators again in September. Sarah Csekey moved to the Circulation Department full-time to replace her. However, she resigned her position at the end of August. Fortunately, other staff members were able to fill in, and Sue Murphy came back to help. Ruth Berry came on board in October to replace Sarah as Head Circulation Clerk, with supervisory duties in Joyce Dempsey's absence. She has previous library experience at the Georgina Library, and was able to fit in quite quickly at the Circulation Desk. -13- Page 176 of 290 12e) - Orillia Public Library 2010 Annual Report. Staff Recom... In November, Maureen Watson retired after 22 years behind the Circulation Desk. Life -long Orillian Sarah Babineau, who has a background in English and Philosophy studies, was hired to take her place. Congratulations also go to Patricia Hopkins, who reached the 20 -year mark with the Library. Technical Processing Technical Processing bore a large part of the efforts preparing for Library.Solution, setting up collection codes, record mapping, acquisitions codes and parameters, among other things. Susan Dance spent enough time with the system's details that she was able to interpret the changes between Advance and Library.Solution for other staff. One of the reasons for a new system was to ease the acquisitions process, where we buy new library materials. Lee Kelly worked for several months with Library Services Centre, our primary supplier, to allow us to order online through the new system. Library.Solution also has a serials management system, which Cathy McRae began to implement. Inevitably, new materials became backlogged, as there was a one -month hiatus in cataloguing new material during the transition. We found some extra staff hours to get TP caught up at the end of the year. I would like to thank all the Technical Services staff who worked so hard and showed so much patience and perseverance in our numerous transitions in 2010. And, in reflecting on our "waiting" year and realize all the major events that happened to OPL, once again the old adage is proved that there's rarely a dull moment in the life of a library. David Rowe Director of Technical Services -14- Page 177 of 290 12e) - Orillia Public Library 2010 Annual Report. Staff Recom... Page 178 of 290 STOCK OF LIBRARY MATERIALS PRINT MATERIALS ADDED WITHDRAWN TOTAL AS OF BOOKS -ADULT DEC 31, 2010 - Fiction 1662 1080 18 243 - Non - Fiction 1875 1888 54 572 - Reference 125 561 4 791 - Paperbacks 577 370 5 875 - Large Print 190 60 2199 - Young Adult 557 202 3 827 - French Language 5 137 645 TOTAL ADULT BOOKS 4 991 4 298 90152 BOOKS - CHILDREN'S - Fiction 196 41 2 376 - Non - Fiction 409 119 8 591 - Reference 11 23 416 - Easy Reading 400 214 7 632 -French 2 3 386 - Paperbacks 425 303 5 421 TOTAL CHILDREN'S BOOKS 1443 703 24 822 PERIODICAL SUBSCRIPTIONS Periodicals 11 8 316 Standing Orders & Miscellaneous Serials 0 0 77 Newspaper Subscriptions 0 0 7 Electronic Databases 0 0 7 NON -PRINT MATERIALS Audio Music Tapes - Children s 0 58 63 CD -ROM Titles - Adult 7 10 85 CD -ROM Titles - Children s 15 5 123 Compact Discs - Adult 156 39 2 344 Compact Discs - Children s 9 0 103 DVDs - Adult 255 91 1446 DVDs - Children s 122 16 440 Microfilm /Fiche Titles 0 0 92 Multi-Media - Adult 1 1 136 Multi -Media - Children's 5 4 103 Spoken Word Tapes - Adult 0 12 1922 Spoken Word Tapes - Children's 1 0 46 Spoken Word CDs - Adult 119 9 714 Spoken Word CDs - Children's 11 2 108 Video Tapes - Adult 0 93 1937 Video Tapes - Children s 19 146 660 TOTAL NON -PRINT MATERIALS 720 486 10 322 GRAND TOTAL OF ITEMS 7165 5 495 125 703 -15- Page 178 of 290 12e) - Orillia Public Library 2010 Annual Report. Staff Recom... CIRCULATION OF MATERIALS PRINT 2009 2010 Books 173 712 186 603 Periodicals 8151 9161 Maps, Government Publications, Pamphlets, Pictures 37 23 Interlibrary Loan - Borrowed 1470 1876 Interlibrary Loan - Loaned 2175 2 354 TOTAL PRINT 185 545 200 017 NON -PRINT CD -ROMs 111 74 Equipment 36 30 Microfilms ILLoan - Borrowed 51 52 Multi-Media 29 0 Other Materials ILLoan - Borrowed 14 2 Other Materials ILLoan - Loaned 59 5 Sound Recordings (incl. Books on tape, CDs, etc.) 12 694 11963 Sound Recordings ILLoan - Borrowed 10 47 Sound Recordings ILLoan - Loaned 71 82 Video Tapes & DVDs 33 851 26 528 Video Tapes ILLoan - Borrowed 24 66 Video Tapes ILLoan - Loaned 153 184 TOTAL NON -PRINT 47103 39 033 GRAND TOTAL CIRCULATION 232 648 239 050 LIBRARY SERVICES REFERENCE TRANSACTIONS 2009 2010 Adult 14 320 13 925 Children 4186 6 031 Directional /Telephone Queries 1 722 1924 E -Mail, Mail, Fax Requests 173 224 Extended Computer Help 1087 1398 Other Libraries 4 292 4 323 Reader's Advisory 1964 2 846 TOTAL 27 744 30 671 -16- Page 179 of 290 12e) - Orillia Public Library 2010 Annual Report. Staff Recom... LIBRARY SERVICES - CONT'D INTERNET /COMPUTER USE 2009 2010 Adult / Children 24 551 17 367 Frost Scrapbook 593 514 Online Product Logins 21107 16 027 Web Page Visits 21046 36 818 Wireless 1464 1663 TOTAL 68 761 72 389 In- Library Use of Non - Fiction Materials 11126 9191 In- Library Use of Microfilms 813 770 GRAND TOTAL LIBRARY USE 341092 352 071 LIBRARY MEMBERS REGISTERED ADULTS 2009 2010 TOTAL City of Orillia 984 1217 6 975 Township of Oro - Medonte 181 245 1440 Township of Severn 167 208 1352 Non - Resident - Annual 4 1 34 Non - Resident - Six Month 6 3 18 Non - Resident - Occasional 17 20 53 Non - Resident Taxpayer 17 31 126 Library Staff & Volunteers 4 6 134 Lakehead University 67 44 124 CHILDREN City of Orillia 407 479 1809 Township of Oro - Medonte 82 65 317 Township of Severn 59 54 313 OTHER (Reciprocal, Nursing Homes, Institutional) 25 34 242 TOTAL USERS 2020 2 407 12 937 -17- Page 180 of 290 12e) - Orillia Public Library 2010 Annual Report. Staff Recom... Page 181 of 290 PROGRAMS ADULT SERVICES 2009 2010 IN- LIBRARY Group Visits 2 6 * Attendance * 17 *95 Other Programs 67 71 * Attendance * 1189 *984 OUT OF LIBRARY Talks to Groups 13 32 * Attendance * 327 *1534 YOUNG ADULT SERVICES IN- LIBRARY Programs 21 13 * Attendance * 289 *156 CHILDREN'S SERVICES IN- LIBRARY Group Visits 31 208 * Attendance * 716 *2 954 Story Hours 63 154 * Attendance * 1409 *3 066 Other Programs 141 65 *Attendance * 3 543 *1339 OUT OF LIBRARY Talks to Groups 73 22 * Attendance *4157 *3 894 Other Programs 13 12 * Attendance * 701 *1010 TOTAL PROGRAMS 424 583 * TOTAL ATTENDANCE * 12 348 *15 032 -18- Page 181 of 290 12e) - Orillia Public Library 2010 Annual Report. Staff Recom... STATEMENT OF REVENUES AND EXPENDITURES FOR THE YEAR ENDING DECEMBER 31, 2010 (2010 not audited) REVENUES City of Orillia Province of Ontario Grant Federal Grants Township of Severn Township of Oro - Medonte Overdue Charges, Fees Miscellaneous TOTAL EXPENDITURES Salaries & Benefits Library Materials Office and General Operating Maintenance and Repairs Furniture and Equipment TOTAL Net Revenues Over Expenditures 2009 2010 2010 ACTUAL BUDGET ACTUAL $1,360,083 $1,440,071 $1,464,962 $47,907 $47,907 $47,907 $1,439 $1,200 $1,590 $92,700 $95,480 $95,480 $92,700 $95,480 $95,480 $24,383 $25,350 $19,520 $24,044 $6,450 $5,305 $1,643,256 $1,711,938 $1,730,244 $1,212,213 $1,240,517 $1,255,661 $160,543 $163,070 $161,474 $237,377 $254,790 $259,557 $24,639 $45,175 $45,631 $10,156 $8,385 $7,921 $1,644,928 $1,711,937 $1,730,244 - $1,672 $1 $0 -19- Page 182 of 290 12e) - Orillia Public Library 2010 Annual Report. Staff Recom... The Old Building Cog% Page 183 of 290 12e) - Orillia Public Library 2010 Annual Report. Staff Recom... The 2nd Last Library � Page 184 of 290 12e) - Orillia Public Library 2010 Annual Report. Staff Recom... Page 185 of 290 12f) - Correspondence dated May 27, 2011 from Margarett Best... Ministry of Health Promotion and Sport Ministere de la Promotion de la sanfe at du Sport Office of the Minister Bureau de la ministre 777 Bay Street, 18'" Floor 777, rue Bay, 18' Mage �� Toronto ON M7A 1S5 Toronto ON M7A 1S5 ® ®® Tel.: 416 326 -8500 Tel.: 416 326 -8500 Ontario Fax: 416 326 -8520 Te1ec.: 416 326 -8520 TTY: 416 212 -5723 ATS : 416 212 -5723 TTY Toll Free: 1 866 263 -1410 ATS sans frais : 1 866 263 -1410 www.mhp.gov.on.ca www.mhp.gov.on.ca May 27, 2011 His Worship Harry Hughes Mayor of Oro - Medonte 148 Line 7 South PO Box 100 Oro, ON LOL 2X0 Dear Mayor Hughes: Re: Healthy Communities Fund Grants Project Stream 2011 -2012 File Number 2011 -1 EEF -9739 On behalf of the Government of Ontario, thank you for supporting and promoting health and wellness in our province. I am pleased to inform you that the Ministry of Health Promotion and Sport has approved your initiative in the amount of $9,400. This initiative will provide older adults with increased access to education and programming to help them maintain healthy, active and injury free Fives. The government recognizes the importance of community partnerships in planning and delivering integrated programs that will improve the health of Ontarians and contribute to the sustainability of our publicly funded health care system. We envision an Ontario where everyone has an opportunity to lead healthier lives. commend the Township of Oro- Medonte for its contribution to health promotion. As a key partner, your organization's work builds on our efforts to raise awareness about healthy living and encourage Ontarians to lead healthy lives. By working together to foster a positive culture of health and well -being in Ontario, we are laying an important foundation for healthy future generations. .../2 Page 186 of 290 12f) - Correspondence dated May 27, 2011 from Margarett Best... -2- You will be contacted by our ministry's regional advisor who will be providing you with information regarding the payment details and reporting requirements for your project. Again, thank you for all that you do to promote healthy living in Ontario. Sincerely, Margarett Best Minister c: Garfield Dunlop, MPP, Simcoe North Justin Hodgkinson, Community Recreation Coordinator Page 187 of 290 13a) - Correspondence dated June 6, 2011 from Paul Weber, re... Brissette, Marie To: Teeter, Janette Subject: RE: Line 4 walking to PARK needs attention .. on .June 22 From: Paul Weber Sent: Monday, June 06, 20113:25 PM To: Hughes, Harry Cc: Coutanche, Mel; Terry Ruffell Subject: Fwd: Line 4 walking to PARK needs attention ... Hello Mayor Hughes Further to our conversation on the weekend. Correspondence started over a year ago and I believe we are at a critical stage because increased volumes since the 4th Line park and tennis courts are now being fully unitized. ALL THE BEST... Paul Weber Subject: Re: Line 4 walking to PARK needs attention ... Township of Oro Medonte I'm delighted to see the "Lifestyles Park" being developed on the 4th Line at Horseshoe Valley Road. The demographics and the traffic patterns have definitely changed in the area since the inception of the early resort years. It is with that premise of change that I believe that it's imperative that we adjust to the times. Horseshoe Valley Resort is in the mist of a large growth plan and basically all the residential lots off of Highland Drive have been developed, add to that a changing lifestyles conununity. Traditionally you just saw a couple of people walking dogs on the 4th Line, now you see people jogging, riding bikes, roller blading, roller skiing and now with the development of the walking trails, hockey rink, ball hockey, exercise park and all the planned future for the park, you see all kinds of new and exciting uses. It's time to safely figure a way for people of all ages and anodes to safely get to the development. Please take a short walk along the 4th line from Highland Drive to the new park and you will see people of every age attempting to get from either point safely. Please let's put a plan in place before we have a serious accident. In short we have a conflict the 4th Line is the major route to Hwy # 11, to residents of Highland Drive and for the resort and timeshare units and now we have a park with no safe way to get the above mentioned groups too. A sidewalk on park development side from Highland Drive to Horseshoe Valley Road is imperative. This will accommodate Highlanders and Cathedral Pines residents. Also it will be important to figure out a way to get people safety to the sidewalk. I would recommend a stop sign on the 4th Line at Highland Drive, this will solve the safety issue plus ensure that vehicular traffic is deterred from speeding in this area. I would also suggest a flashing light or some type of traffic safety measure to let the residents of Cathedral Pines safely cross Horseshoe Valley Road this "Lifestyles Park ". I would appreciate a response to this letter e-mail and if need be 1 would gladly make a deputation to council with hopes of speeding up a decision to resolve this very serious safety issue. Another thought in closing is, a bike /walking lane running the entire length of Highland drive from 4th to the 3rd Line. Horseshoe Valley residents are getting younger and bringing with them children of all ages, then you add the very growing need for senior residents to get exercise, a walking path would seriously alleviate safety issues for the above mentioned groups. ALL THE BEST... Paul, Slawomira & Konrad Weber Page 188 of 290 13b) - Correspondence dated June 7, 2011 from Keely Breen, r Brissette, Marie Subject: Request to reduce speed limit on Ingram Rd. Mrs. Keely Breen 1770 Ingram Road RR# 1, Barrie, Ontario L4M 4Y8 June 7, 2011 The Township of Oro Medonte 148 Line 7 South Oro, Ontario LOL 2X0 Dear Council, This letter is to formally request that the council of the Township of Oro - Medonte review Ingram Road to determine whether the speed limit can be reduced. We are very concerned for our safety and the safety of our children. We feel the speed limit of 80 kilometers per hour is too high and that most drivers exceed this limit. We are also, requesting that signs indicating the presence of children be placed along Ingram Road. We ask that council pass a By -law for a speed limit reduction to 60 kilometers per hour. Should you have any further questions please contact me as stated above. Thank you for your anticipated support. Sincerely, Keely Breen Page 189 of 290 June 14.2011 13C\- Correspondence dated June 14'2011 from Wayne Orr, CA.' TOWNSHIP OF SOUTH FRONTENAC f!(I�oz/0D ��(0/j) 376-3D27 2 George JIn// 1'800-559-5802 SveL,whtnn- {J/V fax ((-,'13; 376-66�7 K011 271) w/�mxowm.�6i�xov/6/�/r&n�000uo t 1- * "WI -*7 Premier of Ontario Queens Park NL Room 281, Legislative Building Toronto ON M7A 1A4 | wish to advise that the Council mf the Township of SouthFmntenac at their meeting on June 7 th passed the following resolution: "Whereas the Province has the authority to introduce measures to control the sale of products in {]ntaho, and whereas the Province has set waste diversion rates for mnunicipm|bieo, therefore the Township of South Fnonhanau requests that the Province introduce legislation that |irn|ta the sale of goods sold in Ontario to those which are completely recyclable or compostable and packaged in materials that are completely recyclable orcornpoatab|e. Furthermore that this resolution be circulated to other municipalities for their support. Carried." The Township of South Frontenac and the Province have set aggressive �tiversion rates from landfill. Success will only be achieved by reducing the amount of product and packaging that is produced that is not completely Yours si inistnadveOfficec C.C. Honourable John Wilkinson, Minister of the Environment Association of Municipalities of Ontario Ontario Municipalities Page 1Q0Of2Q0 13d) - Correspondence dated June 16, 2011 from Len Mitchell ... Irwin, Doug From: Len Mitchell Sent: June 16, 2011 9:22 AM To: Irwin, Doug Subject: Fw: Arena parking Hi Doug, It looks like I sent it to oro - medonte.com rather than .ca. That explains the delay! Regards, Len - - - -- Forwarded Message - - - -- From: Len Mitchell To: "dirwin @oro - medonte.com" <dirwin @oro- medonte.com> Sent: Monday, April 18, 2011 4:41:34 PM Subject: Arena parking Hi Doug, As per our conversation, you requested I send you and email so you had my request in writing: I am an Oro Hockey parent, my son plays on the Pee Wee AE team that recently traveled to Europe. I was parked at the ball diamonds behind the Guthrie arena while the team traveled. I parked there so as to not interfere with the arena or the church parking areas. I parked in the area others park when their teams travel by bus. When I arrived back in Oro with the team, my truck was not there, it had been towed by Luckey's towing at the direction of Oro staff but I did notice there were 4 other vehicles in the area parked, I assume overnight as there was no one on the ball diamonds. Pat Luck charged me $113 and I requested to be reimbursed for this amount by the township. You told me that there was a communication breakdown. Others park there while their team travels and for some reason the arena staff were concerned so they had my vehicle towed. I did tell someone working in the arena but I didn't recognize them as one of the regular arena guys. As discussed,this request may have to go in front of council and it is my request to represent myself if this issue goes to council, I have additional information to present if required. I believe my request for reimbursement is fair. Thank you for your consideration in this matter. Len Mitchell i Page 191 of 290 13e) - Correspondence dated June 6, 2011 from Susan Woods, S... From: susanwoods Sent: Monday, June 06, 2011 1:33 PM To: Irwin, Doug Subject: Council Agendas Survey Response: Contact Form Oro - Medonte Response GUID: 3fd77ea5- 1b41- 413c- a041- 71545ff5af62 Started: 6/6/2011 1:26:43 PM Completed: 6/6/2011 1:33:13 PM Page 1 1) Name ccc Page 2 2) Your Name Susan Woods 3) Phone Number 4) Your E -mail Address 5) Subject Council Agendas 6) Inquiry I am writing on behalf of AWARE Oro - Medonte to request that council agendas be made available on the township's website on the Fridays preceding the next Wednesday meetings, the same time as they are made available to members of council. This will facilitate wider resident awareness of matters that will be under discussion and is requested in the spirit of increased transparency. Thank you for your consideration of this request. Susan Woods, Secretary AWARE Oro - Medonte Page 192 of 290 13f) - Correspondence dated June 16, 2011 from Kristina and v AL 4� Q24 c�& t��6 RE- JUN 16 2011 ORO-MEDONTE TOWN SHIP Page 193 of 290 15a) - A By -law to authorize certain capital works of The Co... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -092 A By -law to authorize certain capital works of The Corporation of the Township of Oro - Medonte (The Municipality); to authorize the submission of an application to the Ontario Infrastructure Projects Corporation (OIPC) for financing such capital works; to authorize temporary borrowing from OIPC to meet expenditures in connection with such works; and to authorize long term borrowing from OIPC for such works through the issue of debentures WHEREAS the Municipal Act, 2001, (Ontario) S.O. 2001, c.25 as amended, (the Act) provides that a municipal power shall be exercised by by -law unless the municipality is specifically authorized to do otherwise; AND WHEREAS it is now deemed to be expedient to authorize for the municipal purposes of the Municipality the new capital works described in column(2) of Schedule "A" (individually a "Project', collectively the "Projects ") attached hereto and forming part of this By -law ( Schedule "A ") in the amount of the estimated expenditure set out in column (3) of Schedule "A ", subject in each case to approval by OIPC of the financing for such Projects that will be requested by the Municipality in the Application as hereinafter described; AND WHEREAS in accordance with Section 4 of Ontario Regulation 403/02, the Council of the Municipality has had its Treasurer update its most recent debt and financial obligation limit received from the Ministry of Municipal Affairs and Housing ( as so updated, the "Updated Limit'), and, on the basis of the authorized expenditure for each Project as set out in column (3) of Schedule "A" ( Authorized Expenditure "), The Treasurer has calculated the estimated annual amount payable in respect of each Project (collectively the "Project Limits ") and has determined that the aggregate of the Project Limits does not exceed the Updated Limit, and accordingly the approval of the Ontario Municipal Board under the Ontario Municipal Board Act ( Ontario), as amended, is not required before any such Project is authorized by Council; AND WHEREAS subsection 405(1) of the Act provides that a municipality may authorize temporary borrowing to meet expenditures made in connection with a work to be financed in whole or in part by the issue of debentures if, (a) the municipality is an upper -tier municipality, a lower -tier municipality in a County or a single -tier municipality and it has approved the issue of debentures for the work; (b) the municipality is a lower -tier municipality in a regional municipality and it has approved the work and the upper -tier municipality has approved the issue of debentures for the work; or (c) the municipality has approved the issue of debentures for another municipality or a school board under section 404; AND WHEREAS subsection 405(4) of the act provides that a municipality may delegate the power set out in subsection 405(1) to the Head of Council, to the Treasurer, or to both of them; AND WHEREAS subsection 401(1) of the Act provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way, and may issue debentures and prescribed financial instruments and enter prescribed financial agreements for or in relation to the debt; AND WHEREAS the act also provides that a municipality shall authorize long term borrowing by the issue of debentures or through another municipality under section 403 or 404 of the Act; AND WHEREAS OIPC has invited Ontario municipalities desirous of obtaining temporary and long term debt financing in order to meet capital expenditures incurred after December 31, 2003 in connection with eligible capital projects to make application to OIPC for such financing by completing and submitting an application on the form provided by OIPC (the "Application "); Page 194 of 290 15a) - A By -law to authorize certain capital works of The Co... AND WHEREAS the Municipality has submitted an application to OIPC to request financing for the Projects by way of long term borrowing through the issue of debentures to OIPC and by way of temporary borrowing from OIPC pending the issues of such debentures; AND WHEREAS OIPC has accepted and has approved the municipality's application; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: The Council of the Municipality hereby confirms, ratifies and approves the completion by the Treasurer of an Application and the submission by such authorized official of an Application, duly executed by such authorized official, to OIPC for the financing of the Projects in the maximum aggregate amount of $2,000,000.00 substantially in the form of Schedule "B" hereto and forming part of this by -law, with such changes thereon as such authorized official approved. (a) Construction of each Project in the amount of the respective estimated Authorized Expenditure set out in column (3) of schedule "A" is hereby approved and authorized; (b) Any one or more of the Mayor and the Treasurer are hereby authorized to conclude contracts on behalf of the Municipality for the construction of the Projects in accordance with the Municipality's usual protocol; (c) where applicable, the Engineer of the Municipality will forthwith make such plans, profiles and specifications and furnish such information as in the opinion of the engineer is necessary for the construction of the Projects; (d) where applicable, the construction of the Projects shall be carried on and executed under the superintendence and according to the direction and orders of such Engineer. The Mayor and the Treasurer are hereby authorized to negotiate and enter into, execute and deliver for and on behalf of the Municipality a financing agreement a "Financing Agreement" ) with OIPC that provides for temporary and long term borrowing from OIPC in respect of such Projects on such terms and conditions as such authorized officials may approve, such execution and delivery to be conclusive evidence of such approval. The Mayor and /or Treasurer are hereby authorized, pending the substantial completion of a Project or as otherwise agreed with OIPC, to make temporary borrowings pursuant to section 405 of the Act in respect of each project, on the terms and conditions provided in the Financing Agreement and on such terms and conditions as such authorized officials may agree, and to sign such evidence of indebtedness as OIPC may require ( a "Note "); and the Treasurer is authorized to sign such certifications as OIPC may require in connection with such borrowings in respect of the Projects; provided that the amount of borrowings allocated to any Project does not exceed the Authorized Expenditure for such Project and does not exceed the loan amount set out in column (4) of Schedule "A" in respect of such Project. Subject to the terms and conditions of the Financing Agreement and such other terms and conditions as OIPC may otherwise require, the Mayor and Treasurer are hereby authorized to enter into long term borrowing in respect of the Projects and to issue debentures to OIPC on the terms and conditions provided in the Financing Agreement and on such other terms and conditions as such authorized officials may agree ( "Debentures "); provided that the principal amount of such Debentures issued in respect of a Project does not exceed the authorized Expenditure for such Project and does not exceed the loan amount set out in column (4) of Schedule "A" in respect of such Project. In accordance with the provisions of section 18 of the Ontario Infrastructure Projects Corporation Act, 2006 (Ontario), as security for the payment by the Municipality of any indebtedness of the Municipality to OIPC incurred under the Note or any Debentures, the Municipality is hereby authorized to agree in writing with OIPC that the Minister of Finance is entitled to deduct from money appropriated by the Legislative Assembly of Ontario for payment to the Page 195 of 290 15a) - A By -law to authorize certain capital works of The Co... Municipality, or from money appropriated by the Assembly for payment to the Municipality in respect of specified matters, amounts not exceeding the amounts that the Municipality fails to pay to OIPC on account of the outstanding indebtedness evidenced by the Note or any Debentures issued by the Municipality to OIPC, and to pay such amounts to OIPC. For the purposes of meeting the obligations of the Municipality in respect of the Note and any Debentures, the Municipality shall provide for raising in each year as part of the general levy, the amounts of principal and interest payable in each year under the Note and any outstanding Debenture, to the extent that the amounts have not been provided for by any other available source including other taxes or fees or charges imposed on persons or property by a by -law of any municipality. (a) The Mayor and /or Treasurer are hereby authorized to execute and deliver the Note, The Mayor and the Treasurer are hereby authorized to enter into, execute and deliver the Financing Agreement and to cause Debentures to be issued, the Clerk and Treasurer are severally hereby authorized to generally do all things and to execute all other documents and papers in the name of the Municipality under the Financing Agreement and to carry out the issuance of the Note and Debentures, and the Treasurer is authorized to affix the Municipality's municipal seal to any such documents and papers. (b) The proceeds realized in respect of the Note and Debentures, after providing for the expenses related to their issue, if any, shall be apportioned and applied for the respective Projects and for no other purpose except as permitted by the Act. This By -law takes effect on the day of passing. BY -LAW READ A FIRST, SECOND AND THIRD TIME AND PASSED THIS 22ND DAY OF JUNE, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Deputy Clerk, Janette Teeter Page 196 of 290 15a) - A By -law to authorize certain capital works of The Co... Schedule "A" to By -law No. 2011 -092 for The Corporation of the Township of Oro - Medonte (1) (2) (3) (4) Project Estimated Loan Number Description of Capital Work Expenditure Amount 1. Road Improvements $2,302,000.00 $2,000,000.00 Page 197 of 290 15a) - A By -law to authorize certain capital works of The Co... ONTARIO INFRASTRUCTURE PROJECTS CORPORATION (OIPC) LOAN APPLICATION Application ID: 11021 Program Year: 2011/2012 Application Submit Date: Jun -08 -2011 A. GENERAL INFORMATION - Borrowing Municipality Name: The Township of Oro - Medonte ID: 43047 Address: 148 Line 7 S City: Oro Box 100 Postal Code: L9M 1J8 Name of Treasurer(or Paul Gravelle Title: Director of Finance equivalent): Telephone Number: 705 - 487 -2171 Fax No.: 705 - 487 -0133 Email: pgravelle @oro - medonte.ca B. CONTACT INFORMATION Questions regarding the information contained in the application form should be addressed to: Name: Paul Gravelle Title: Director of finance Telephone: 705 - 487 -2171 Fax No.: 705- 487 -0133 Email: pgravelle @oro - medonte.ca C. PROJECT SUMMARY INFORMATION No. Project Name Category Tvne 1 road improvements Municipal Roads Infrastructure Total Loan Amount Loan Amount $2,000,000.00 $2,000,000.00 1 of 9 Page 198 of 290 15a) - A By -law to authorize certain capital works of The Co... ONTARIO INFRASTRUCTURE PROJECTS CORPORATION (OIPC) LOAN APPLICATION Project Details - Municipal Roads Infrastructure Project Name Category Construction Start Date Construction End Date road improvements Municipal Roads Infrastructure Jul -04 -2011 Nov -01 -2011 Please indicate below if any aspect of the project pertains to: Energy Conservation: ❑ Yes ❑✓ No The Municipal Eco Challenge Fund (MECF) is a three year, $20 million grant and $200 million loan initiative to help municipalities reduce Green House Gas (GHG) emissions from their infrastructure. Please indicate whether the loan is for a project that will reduce energy consumption or GHG emissions from a municipally -owned facility (building, arena, etc.). Is this project also being considered for an MECF grant? ❑ Yes ❑✓ No ❑ Yes ❑✓ No Please provide : An estimate of the reduction in energy consumption or GHG emissions as a result of the project. or A short description of the energy conservation benefits. Address of the project: various locations throughout municipality Type of work (e.g. new construction, renovation of existing renovation of existing facilities facilities, redevelopment, deferred maintenance, etc.): Description of the project: paving of currently gravel roads Page 2 of 9 Page 199 of 290 15a) - A By -law to authorize certain capital works of The Co... ONTARIO INFRASTRUCTURE PROJECTS CORPORATION (OIPC) LOAN APPLICATION paving of detoriated hard surface roads Additional comments: What is the life span of the project in years? (i.e. the physical asset) 115 Please identify your Ministry contact (If applicable) Ministry: Contact Name: Contact Phone* Page 3 of 9 Page 200 of 290 15a) - A By -law to authorize certain capital works of The Co... ONTARIO INFRASTRUCTURE PROJECTS CORPORATION (OIPC) LOAN APPLICATION Project Information Project Name road improvements Category Municipal Roads Infrastructure Project Cost (A) $2,302,300.00 Project Funding/Financing List existing and expected Funding/Financing sources for the project (eg. Reserves, other cash on hand, approved grants, etc.). Source /Description Timing Amount tax levy Existing $56,573.00 federal gas tax allocation Existing $215,727.00 Total Amount (B) $302,300.00 OIPC Loan Amount (A -B) $2,000,000.00 Please enter your long -term borrowing requirements including the estimated date the funds are required. Only include long -term borrowing in this section. If you anticipate that you will require short -term financing during the construction phase of the project, the information will be gathered as part of the Financing Agreement. Estimated Date Required Amount Term (in years) Type Nov -15 -2011 $2,000,000.00 10 Amortizing Total Long -Term Financing $2,000,000.00 Page 4 of 9 Page 201 of 290 15a) - A By -law to authorize certain capital works of The Co... ONTARIO INFRASTRUCTURE PROJECTS CORPORATION (OIPC) LOAN APPLICATION D. DEBT AND REPAYMENT SUMMARY Financial Information Returns (FIR) Please be aware that OIPC will be unable to complete the processing of your application until you have fled your most current FIR with the Ministry of Municipal Affairs and Housing. If you have not filed your FIR, you should submit your application to OIPC and send your FIR to MMAH as soon as possible. ARL Please provide a copy of the Borrower's most recent ARL issued by MMAH. Existing Borrowing: Please provide the following details on the existing debt, including capital leases and unsecured debt. 1 roads $1,500,000.00 Initial Amount Annual Date Maturity Summary Payment Periodic Payment Purpose Amount Outstanding Interest Borrowed Year of Existing Type Amount Frequency and interest jLLoan roads Borrowed as per Most Rate ( %) (mm/ddlyy 2018 Pledges, $30,519.05 Semi - annual Payable Recent yy) Conditions, and interest 3 roads Audited $1,401,167.04 4.3 04/01/2009 Covenants blended $99,272.89 Semi- annual Financials principal and interest 4 roads $1,50D,000.00 $1,373,276.96 3.56 12/15/2009 2019 blended $90,237.02 Semi - annual 1 roads $1,500,000.00 $1,124,340.53 4.96 10/01/2007 2017 blended $96,D39.00 Semi - annual principal and interest 2 roads $490,000.00 $386,630.22 4.38 04/01/2008 2018 blended $30,519.05 Semi - annual principal and interest 3 roads $1,600,000.00 $1,401,167.04 4.3 04/01/2009 2019 blended $99,272.89 Semi- annual principal and interest 4 roads $1,50D,000.00 $1,373,276.96 3.56 12/15/2009 2019 blended $90,237.02 Semi - annual principal and interest 5 roads $2,001),000.00 $2,000,ODO.00 3.46 12/15/2010 2020 blended $119,149. Semi - annual principal 69 and interest 6 grader $416,758.20 $374,615.66 4.9 06/30/2010 2015 blended $6,945.97 Monthly purchase principal and interest 7 airport $232,000.00 $162,400.00 4.35 12/31/2007 2017 blended $23,200.00 Annual principal and interest Please elaborate on re- financing plans and options for any existing "interest only" debt, if applicable Page 5 of 9 Page 202 of 290 15a) - A By -law to authorize certain capital works of The Co... ONTARIO INFRASTRUCTURE PROJECTS CORPORATION (OIPC) LOAN APPLICATION Existing Encumbrances: Does the Borrower have any existing liens, pledges and any other encumbrances on existing assets? ❑Yes F No If yes, please provide details: Page 6 of 9 Page 203 of 290 15a) - A By -law to authorize certain capital works of The Co... ONTARIO INFRASTRUCTURE PROJECTS CORPORATION (OIPC) LOAN APPLICATION OIPC Loan Repayment Information Please indicate the source(s) of revenue you plan to use to repay the OIPC Loan. Source Contribution to OIPC Loan Payments ( %) Taxation 100.00 User Fees Service Charges Development Charges Connection Fees Subsidies Other Total 100.00 Audited Financial Statements Description of Other Source A copy of the most recent audited financial statements must be attached with this loan application. Page 7 of 9 Page 204 of 290 15a) - A By -law to authorize certain capital works of The Co... ONTARIO INFRASTRUCTURE PROJECTS CORPORATION (OIPC) LOAN APPLICATION E. LITIGATION Is there any litigation threatened or existing which would affect any projects or substantially impair the Borrower's ability to pay debt service costs on its general obligation indebtedness? Please indicate Yes or No. ❑ Yes ❑✓ No Please complete the Certificate of Litigation template found under the Forms menu. F. NON - REPAYMENT OF LOANS OR DEBENTURES In the last 10 years has the Borrower ever failed to make a loan or debenture repayment on time to any lender, including to the Provincial Government? F1 Yes Q No If yes, please provide details. If necessary, attach details. G. PROVINCIAL GRANTS AS SECURITY Pursuant to OIPC's enabling legislation, the Minister of Finance may deduct funds from provincial grants to the Borrower appropriated by the Legislative Assembly of Ontario for payment to OIPC to satisfy any outstanding unpaid amounts owed by the Borrower to OIPC. H. ATTACHMENTS Please ensure all required documents are submitted with the signed application. OIPC requires originals as noted below to be mailed or couriered. Also, please retain a copy of all documents submitted to OIPC for your records. • Loan Application Signature Page signed and dated by the appropriate individual (original to be submitted) • Certified and sealed copy of OIPC template By -Law authorizing project borrowing and applying i a loan (original with sea[) • Certificate of Treasurer Regarding Litigation using the OIPC template (original, signed & sealed) • Updated Certified Annual Repayment Limit Calculation (original) • OMB approval if exceeding debt repayment limit, if applicable • Capital Plan if applicable • Project management letter Page 8 of 9 Page 205 of 290 15a) - A By -law to authorize certain capital works of The Co... ONTARIO INFRASTRUCTURE PROJECTS CORPORATION (OIPC) LOAN APPLICATION �✓ I acknowledge and agree that all of the above referenced documents must be submitted in the form required by OIPC and understand that the application will not be processed until such documents have been fully completed and received by Infrastructure Ontario. Please note: OIPC retains the right to request and review any additional information or documents at its discretion. F✓ I acknowledge that I have read and understood the Project Management and Best Practices Reporting Requirements Confidential Information OIPC is an institution to which the Freedom of Information and Protection of Privacy Act (Ontario) applies. Information and supporting documents submitted by the Borrower to process the loan application will be kept secure and confidential, subject to any applicable laws or rules of a court or tribunal having jurisdiction. Page 206 of 290 15a) - A By -law to authorize certain capital works of The Co... Eligible Category Municipal Roads Infrastructure Total Name of Borrower: Oro - Medonte Tp Address: 148 Line 7 S Box 100 Oro, L9M 1J8 Loan Amount $2,000,000.00 $2,000,000.00 Name of Treasurer Paul Gravelle (or equivalent): Telephone Number: 705 -487 -2171 ID: 43047 The undersigned certifies that he /she has read the OSIFA loan program guidelines and all information provided to OIPC is accurate and complete. The undersigned acknowledges that some information provided may be shared with the line ministries to provide technical expertise to OIPC. Applicant agrees to provide OIPC with additional information as required in order to process the loan. Treasurer's (or P ¢ �� equivalent's) Signature: Date: Page 207 of 290 ONTARIO INFRASTRUCTURE Onlario PROJECTS CORPORATION (OIPC) LOAN APPLICATION SIGNATURE PAGE Infrastructure Ontario Application ID: 11021 Printed Date: Jun -08 -2011 Application Submit Date: Jun -08 -2011 I/We acknowledge that a Loan Application has been submitted to Ontario Infrastructure Projects Corporation (OIPC) containing the following information. Eligible Category Municipal Roads Infrastructure Total Name of Borrower: Oro - Medonte Tp Address: 148 Line 7 S Box 100 Oro, L9M 1J8 Loan Amount $2,000,000.00 $2,000,000.00 Name of Treasurer Paul Gravelle (or equivalent): Telephone Number: 705 -487 -2171 ID: 43047 The undersigned certifies that he /she has read the OSIFA loan program guidelines and all information provided to OIPC is accurate and complete. The undersigned acknowledges that some information provided may be shared with the line ministries to provide technical expertise to OIPC. Applicant agrees to provide OIPC with additional information as required in order to process the loan. Treasurer's (or P ¢ �� equivalent's) Signature: Date: Page 207 of 290 15b) - A By -law to Appoint Representatives to the Recreation... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -096 A By -law to Appoint Representatives to the Recreation Technical Support Group WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte did establish an advisory body to Council known as the Recreation Technical Support Group in accordance with By -Law No. 2011 -028; AND WHEREAS the Council for The Corporation of the Township of Oro - Medonte declared by Motion No. C110608 -17, to appoint members to the Recreation Technical Support Group; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte deems it desirable to pass a by -law to appoint such a committee member; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That the following members be appointed to the Recreation Technical Support Group. • Councillor Marty Lancaster • Councillor Kelly Meyer (Chair) 2. That the appointment outlined in (1) above be for the 2011 -2012 term. 3. And This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 22nd DAY OF JUNE, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Deputy Clerk, Janette Teeter Page 208 of 290 15c) - A By -law to Appoint a Representative to the Accessibi... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -097 A By -law to Appoint a Representative to the Accessibility Advisory Committee WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte did establish an advisory body to Council known as the Recreation Technical Support Group in accordance with By -Law No. 2011 -027; AND WHEREAS the Council for The Corporation of the Township of Oro - Medonte declared by Motion No. C110608 -18, to appoint members to the Accessibility Advisory Committee; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte deems it desirable to pass a by -law to appoint such a committee member; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That the following members be appointed to the Accessibility Advisory Committee. Councillor Marty Lancaster (Chair) 2. That the appointment outlined in (1) above be for the 2011 -2012 term. 3. And This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 22nd DAY OF JUNE, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Deputy Clerk, Janette Teeter Page 209 of 290 15d) - A By -law to Appoint a Representative to Barrie Area P THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -098 A By -law to Appoint a Representative to Barrie Area Physician Recruitment WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS the Council for The Corporation of the Township of Oro - Medonte declared by Motion No. C110608 -20, to appoint members to Barrie Area Physician Recruitment. AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte deems it desirable to pass a by -law to appoint such a member; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That the following members be appointed to Barrie Area Physician Recruitment Mayor H.S. Hughes 2. And This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 22nd DAY OF JUNE, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Deputy Clerk, Janette Teeter Page 210 of 290 15e) - A By -law to amend the zoning provisions on lands desc... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -099 A By -law to amend the zoning provisions On lands described as follows: Part of Lot 24, Concession 9, RP 51 R- 37614, Parts 2, 3 and 4 Township of Oro - Medonte, County of Simcoe Roll # 4346- 020 - 005 -1100 WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered to pass By -laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13. WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered to pass By -laws to impose a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to rezone the subject lands to permit the Holding Provision, in accordance with Section E1.3 of the Official Plan; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte enacts as follows: 1. Schedule '24' to Zoning By -law 97 -95, as amended, is hereby further amended by changing the zone symbol applying to the land located in Part of Lot 24, Concession 9, RP 51 R- 37614, Parts 2, 3 and 4, in the former geographic Township of Medonte, now in the Township of Oro - Medonte, from the Agricultural /Rural (A/RU) to the Agricultural /Rural Holding Provision (A/RU(H)) Zone as shown on Schedule "A" attached hereto and forming part of this By -law. 2. The lands zoned Agricultural /Rural (A /RU) Zone shall be subject to a Holding (H) Provision in accordance with Section 2.5 of By -law 97 -95, as amended. The Holding Provision shall not be removed until a Site Plan Agreement has been entered into with the Township identifiying potential location of structures that are in accordance with the Environmental Impact Study completed by Dillon Consulting dated September 2009. 3. This By -law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 22ND DAY OF JUNE, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Deputy Clerk, J. Teeter Page 211 of 290 15e) - A By -law to amend the zoning provisions on lands desc... Schedule 'A' to By -Law No. 2011 -099 This is Schedule 'A' to By -Law 2011 -099 passed the 22"d day of June, 2011. Mayor H.S. Hughes Deputy Clerk J.Teeter N OLD COUNTY w MOON STONE a z v AGN ES- E LLE_N_N G� BOYD �VALLEYyIEW q w � m MO UN T SA INT LOUIS TOWNSHIP OF ORO- MEDONTE Page 212 of 290 15f) - A By -law to Authorize the Execution of a Site Plan Co... 197I:9016] 0167:?- AI [Q k'[01 ad: 1:0116PJ/k' &yaIZ67:96]Y019 �d:1 BIG] k9:1 BY -LAW NO. 2011 -106 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and 2008628 Ontario Ltd described as lands as follows: Lot 97, Plan 51M -957, as in LT58533 -0321 ROLL # 4346- 010 - 003 -26597 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By -Law No. 2009 -062, a By -Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro - Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By -Law are subject to Site Plan Control, pursuant to By -Law No. 2009 -062; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A ", on lands described on the attached Schedule "A "; 2. THAT the Mayor and Deputy Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro - Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of this By -Law; 4. THAT this By -Law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 22ND DAY OF JUNE, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE MAYOR, H.S. HUGHES DEPUTY CLERK, J. TEETER Page 213 of 290 15f) - A By -law to Authorize the Execution of a Site Plan Co... APPENDIX "A" SITE PLAN AGREEMENT - between - 2008628 Ontario Ltd - and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE DESCRIPTION OF LANDS Lot 97, Plan 51M-957, as in LT58533 -0321 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE ROLL # 4346 - 010 - 003 -26597 By -Law No. 2011- Page 214 of 290 15f) - A By -law to Authorize the Execution of a Site Plan Co... THE TOWNSHIP OF ORO- MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co- operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless I+Y4171=1111f111*1 Schedule "A" Legal Description of Lands Schedule "B" Site Plan Schedule "C" Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction z Page 215 of 290 15f) - A By -law to Authorize the Execution of a Site Plan Co... SITE PLAN CONTROL AGREEMENT This Agreement made, in triplicate, this 22nd day of June 2011, in accordance with Section 41 of the Planning Act. BETWEEN: 2008628 Ontario Ltd Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- �ra�•i•] 71•] 7n�r[•P[•]�ra��•PJ /�6yaIZ•]�•] Z•��d��I•]��r� Hereinafter called the "Township" WHEREAS the Owner has applied to the Township of Oro - Medonte to permit the construction of a model home on lands described in Schedule "A ", attached hereto; AND WHEREAS the Township has enacted a By -law to provide for the designation of the lands as a "Site Plan Control Area "; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B ": NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: Page 216 of 290 15f) - A By -law to Authorize the Execution of a Site Plan Co... 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A ", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. C) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner', unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $ 1000.00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers /Deeds, Discharges and Easements, or other documents required by Schedule "C ", as well as certification from the Owner's solicitor that the Transfer /Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township /Ministry of the Environment. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By -law to permit the construction of a single detached dwelling with attached garage occupying 2,488 square feet (231.14 square metres), as described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By -laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B ", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: Page 217 of 290 15f) - A By -law to Authorize the Execution of a Site Plan Co... a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "B ". b) Lighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and /or roadway, not to cause interference in any way. G) Parkinq Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By -law No. 97 -95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro - Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B ". e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. D Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & 1) and multi -unit locations (six (6) units and over) will not receive curb side waste collection services from the County of Simcoe. Each 1. C. & I location and multi -unit residential location will be responsible for their own garbage and recycling disposal. g) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B ", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. Page 218 of 290 15f) - A By -law to Authorize the Execution of a Site Plan Co... 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Work "), the following securities: a) Cash in the amount of one hundred percent (100 %) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) A Certified Cheque in the amount of one hundred percent (100 %) of the estimated costs of the said works, and as approved by the Township Engineer. G) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. d) Any Certified Cheque or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Certified Cheque and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Certified Cheque was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Certified Cheque. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty -one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 466 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. 7. CO- OPERATION The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A ", attached Page 219 of 290 15f) - A By -law to Authorize the Execution of a Site Plan Co... hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABILITY OF CLAUSES Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. SAVE HARMLESS The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub - contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub - contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED Owner: 2008628 Ontario Ltd Gabriel Gross! The Corporation of the Township of Oro - Medonte per: 1 H.S. Hughes, Mayor Janette Teeter, Deputy Clerk Page 220 of 290 15f) - A By -law to Authorize the Execution of a Site Plan Co... SCHEDULE "A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and 2008628 Ontario Ltd. LEGAL DESCRIPTION OF LANDS Lot 97, Plan 51M -957 as in LT58533 -0321 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE ROLL # 4346- 010 - 003 -26597 Page 221 of 290 15f) - A By -law to Authorize the Execution of a Site Plan Co... SCHEDULE "B" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and 2008628 Ontario Ltd. SITE PLAN Site Plan Drawing: Diamond Valley Estates Lot 97, Prepared by Valdor Engineering Inc dated April 14, 2011. Site Plan is not in a registerable form and is available from the Township of Oro - Medonte. Page 222 of 290 15f) - A By -law to Authorize the Execution of a Site Plan Co... SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and 2008628 Ontario Ltd DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP N/A 10 Page 223 of 290 15f) - A By -law to Authorize the Execution of a Site Plan Co... SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and 2008628 Ontario Ltd. ITEMIZED ESTIMATE OF COST OF CONSTRUCTION ITEMIZE CONSTRUCTION ESTIMATE AMOUNT 2. LETTERS OF CREDIT AMOUNT Certified Cheque to be provided by the Owner $1000.00 to ensure completion of all works required under the terms of this Agreement, as noted in Section 5 herein. M Page 224 of 290 15g) - A By -law to remove the Holding symbol On lands descri... 19:1: 946]0167:? -AK P[01ad :1:0116PJ/k, 6yaIZ67:96]Y019 �d:1 BIG] k9:1 BY -LAW NO. 2011 -101 A By -law to remove the Holding symbol On lands described as follows: Lot 97, Plan 51M -957 Township of Oro - Medonte, County of Simcoe Roll # 4346- 010 - 003 -26597 WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered to pass By -laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to remove the Holding provision applying to the subject lands; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte enacts as follows: 1.Schedule 'A16', to Zoning By -law No. 97 -95 as amended, is hereby further amended by removing the Holding provision applying to lands known as "Lot 97, Plan 51 M -957, Roll # 4346- 010 - 003 - 26597" as shown on Schedule 'A' attached hereto and forming part of this By -law. 2. This By -law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 22ND DAY OF JUNE, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Deputy Clerk, Janette Teeter Page 225 of 290 15g) - A By -law to remove the Holding symbol On lands descri... Page 226 of 290 15h) - A By -law to Authorize the Execution of a Site Plan Co... 197I:9016] 0167:?- AI [Q k'[01 ad: 1:0116PJ/k' &yaIZ67:96]Y019 �d:1 BIG] k9:1 BY -LAW NO. 2011 -107 A By -law to to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and 2008628 Ontario Ltd described as lands as follows: Lot 98, Plan 51M -957, as in LT58533 -0322 ROLL # 4346- 010 - 003 -26598 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By -Law No. 2009 -062, a By -Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro - Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By -Law are subject to Site Plan Control, pursuant to By -Law No. 2009 -062; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A ", on lands described on the attached Schedule "A "; 2. THAT the Mayor and Deputy Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro - Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of this By -Law; 4. THAT this By -Law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 22ND DAY OF JUNE, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE MAYOR, H.S. HUGHES DEPUTY CLERK, J. TEETER Page 227 of 290 15h) - A By -law to Authorize the Execution of a Site Plan Co... APPENDIX "A" SITE PLAN AGREEMENT - between - 2008628 Ontario Ltd - and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE DESCRIPTION OF LANDS Lot 98, Plan 51M-957, as in LT58533 -0322 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE Roll # 4346 - 010 - 003 -26598 By -Law No. 2011- Page 228 of 290 15h) - A By -law to Authorize the Execution of a Site Plan Co... THE TOWNSHIP OF ORO- MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co- operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless I+Y4171=1111f111*1 Schedule "A" Legal Description of Lands Schedule "B" Site Plan Schedule "C" Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction z Page 229 of 290 15h) - A By -law to Authorize the Execution of a Site Plan Co... SITE PLAN CONTROL AGREEMENT This Agreement made, in triplicate, this 22nd day of June 2011, in accordance with Section 41 of the Planning Act. BETWEEN: 2008628 Ontario Ltd Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- �ra�•i•] 71•] 7n�r[•P[•]�ra��•PJ /�6yaIZ•]�•] Z•��d��I•]��r� Hereinafter called the "Township" WHEREAS the Owner has applied to the Township of Oro - Medonte to permit the construction of a model home on lands described in Schedule "A ", attached hereto; AND WHEREAS the Township has enacted a By -law to provide for the designation of the lands as a "Site Plan Control Area "; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B ": NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: Page 230 of 290 15h) - A By -law to Authorize the Execution of a Site Plan Co... 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A ", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. C) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner', unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $ 1000.00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers /Deeds, Discharges and Easements, or other documents required by Schedule "C ", as well as certification from the Owner's solicitor that the Transfer /Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township /Ministry of the Environment. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By -law to permit the construction of a single detached dwelling with attached garage occupying 2,488 square feet (231.14 square metres), as described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By -laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B ", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: Page 231 of 290 15h) - A By -law to Authorize the Execution of a Site Plan Co... a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "B ". b) Lighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and /or roadway, not to cause interference in any way. G) Parkinq Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By -law No. 97 -95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro - Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B ". e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. D Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & 1) and multi -unit locations (six (6) units and over) will not receive curb side waste collection services from the County of Simcoe. Each 1. C. & I location and multi -unit residential location will be responsible for their own garbage and recycling disposal. g) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B ", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. Page 232 of 290 15h) - A By -law to Authorize the Execution of a Site Plan Co... 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Work "), the following securities: a) Cash in the amount of one hundred percent (100 %) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) A Certified Cheque in the amount of one hundred percent (100 %) of the estimated costs of the said works, and as approved by the Township Engineer. G) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. d) Any Certified Cheque or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Certified Cheque and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Certified Cheque was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Certified Cheque. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty -one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 466 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. 7. CO- OPERATION The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A ", attached Page 233 of 290 15h) - A By -law to Authorize the Execution of a Site Plan Co... hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABILITY OF CLAUSES Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. SAVE HARMLESS The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub - contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub - contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED Owner: 2008628 Ontario Ltd Gabriel Gross! The Corporation of the Township of Oro - Medonte per: 1 H.S. Hughes, Mayor Janette Teeter, Deputy Clerk Page 234 of 290 15h) - A By -law to Authorize the Execution of a Site Plan Co... SCHEDULE "A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and 2008628 Ontario Ltd. LEGAL DESCRIPTION OF LANDS Lot 98, Plan 51M -957 as in LT58533 -0322 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE Roll # 4346- 010 - 003 -26598 Page 235 of 290 15h) - A By -law to Authorize the Execution of a Site Plan Co... SCHEDULE "B" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and 2008628 Ontario Ltd. SITE PLAN Site Plan Drawing: Diamond Valley Estates Lot 98, Prepared by Valdor Engineering Inc dated May 6, 2011. Site Plan is not in a registerable form and is available from the Township of Oro - Medonte. Page 236 of 290 15h) - A By -law to Authorize the Execution of a Site Plan Co... SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and 2008628 Ontario Ltd DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP N/A 10 Page 237 of 290 15h) - A By -law to Authorize the Execution of a Site Plan Co... SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and 2008628 Ontario Ltd. ITEMIZED ESTIMATE OF COST OF CONSTRUCTION ITEMIZE CONSTRUCTION ESTIMATE AMOUNT 2. LETTERS OF CREDIT AMOUNT Certified Cheque to be provided by the Owner $1000.00 to ensure completion of all works required under the terms of this Agreement, as noted in Section 5 herein. M Page 238 of 290 15i) - A By -law to remove the Holding symbol On lands descri... 19:1: 946]0167:? -AK P[01ad :1:0116PJ/k, 6yaIZ67:96]Y019 �d:1 BIG] k9:1 BY -LAW NO. 2011 -102 A By -law to remove the Holding symbol On lands described as follows: Lot 98, Plan 51M -957 Township of Oro - Medonte, County of Simcoe Roll # 4346- 010 - 003 -26598 WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered to pass By -laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to remove the Holding provision applying to the subject lands; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte enacts as follows: 1.Schedule 'A16', to Zoning By -law No. 97 -95 as amended, is hereby further amended by removing the Holding provision applying to lands known as "Lot 98, Plan 51 M -957, Roll # 4346- 010 - 003 - 26598" as shown on Schedule 'A' attached hereto and forming part of this By -law. 2. This By -law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 22ND DAY OF JUNE, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Deputy Clerk, Janette Teeter Page 239 of 290 15i) - A By -law to remove the Holding symbol On lands descri... Page 240 of 290 15j) - A By -law to Authorize the Execution of a Site Plan Co... 197I:9016] 0167:?- AI [Q k'[01 ad: 1:0116PJ/k' &yaIZ67:96]Y019 �d:1 BIG] k9:1 BY -LAW NO. 2011 -108 A By -law to to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and 2008628 Ontario Ltd described as lands as follows: Lot 119, Plan 51M -957, as in LT58533 -0343 ROLL # 43 -46- 010 - 003 -26619 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By -Law No. 2009 -062, a By -Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro - Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By -Law are subject to Site Plan Control, pursuant to By -Law No. 2009 -062; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A ", on lands described on the attached Schedule "A "; 2. THAT the Mayor and Deputy Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro - Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of this By -Law; 4. THAT this By -Law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 22ND DAY OF JUNE, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE MAYOR, H.S. HUGHES DEPUTY CLERK, J. TEETER Page 241 of 290 15j) - A By -law to Authorize the Execution of a Site Plan Co... APPENDIX "A" SITE PLAN AGREEMENT - between - 2008628 Ontario Ltd - and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE DESCRIPTION OF LANDS Lot 119, Plan 51M -957, as in LT58533 -0343 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE ROLL # 4346 - 010 - 003 -26619 By -Law No. 2011- Page 242 of 290 15j) - A By -law to Authorize the Execution of a Site Plan Co... THE TOWNSHIP OF ORO- MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co- operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless I+Y4171=1111f111*1 Schedule "A" Legal Description of Lands Schedule "B" Site Plan Schedule "C" Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction z Page 243 of 290 15j) - A By -law to Authorize the Execution of a Site Plan Co... SITE PLAN CONTROL AGREEMENT This Agreement made, in triplicate, this 22nd day of June 2011, in accordance with Section 41 of the Planning Act. BETWEEN: 2008628 Ontario Ltd Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- �ra�•i•] 71•] 7n�r[•P[•]�ra��•PJ /�6yaIZ•]�•] Z•��d��I•]��r� Hereinafter called the "Township" WHEREAS the Owner has applied to the Township of Oro - Medonte to permit the construction of a model home on lands described in Schedule "A ", attached hereto; AND WHEREAS the Township has enacted a By -law to provide for the designation of the lands as a "Site Plan Control Area "; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B ": NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: Page 244 of 290 15j) - A By -law to Authorize the Execution of a Site Plan Co... 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A ", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. C) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner', unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $ 1000.00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers /Deeds, Discharges and Easements, or other documents required by Schedule "C ", as well as certification from the Owner's solicitor that the Transfer /Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township /Ministry of the Environment. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By -law to permit the construction of a single detached dwelling with attached garage occupying 2,345 square feet (217.85 square metres), as described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By -laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B ", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: Page 245 of 290 15j) - A By -law to Authorize the Execution of a Site Plan Co... a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "B ". b) Lighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and /or roadway, not to cause interference in any way. G) Parkinq Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By -law No. 97 -95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro - Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B ". e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. D Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & 1) and multi -unit locations (six (6) units and over) will not receive curb side waste collection services from the County of Simcoe. Each 1. C. & I location and multi -unit residential location will be responsible for their own garbage and recycling disposal. g) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B ", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. Page 246 of 290 15j) - A By -law to Authorize the Execution of a Site Plan Co... 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Work "), the following securities: a) Cash in the amount of one hundred percent (100 %) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) A Certified Cheque in the amount of one hundred percent (100 %) of the estimated costs of the said works, and as approved by the Township Engineer. G) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. d) Any Certified Cheque or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Certified Cheque and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Certified Cheque was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Certified Cheque. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty -one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 466 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. 7. CO- OPERATION The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A ", attached Page 247 of 290 15j) - A By -law to Authorize the Execution of a Site Plan Co... hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABILITY OF CLAUSES Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. SAVE HARMLESS The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub - contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub - contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED Owner: 2008628 Ontario Ltd Gabriel Gross! The Corporation of the Township of Oro - Medonte per: 1 H.S. Hughes, Mayor Janette Teeter, Deputy Clerk Page 248 of 290 15j) - A By -law to Authorize the Execution of a Site Plan Co... SCHEDULE "A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and 2008628 Ontario Ltd. LEGAL DESCRIPTION OF LANDS Lot 119, Plan 51M -957 as in LT58533 -0343 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE ROLL # 4346- 010 - 003 -26619 Page 249 of 290 15j) - A By -law to Authorize the Execution of a Site Plan Co... SCHEDULE "B" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and 2008628 Ontario Ltd. SITE PLAN Site Plan Drawing: Diamond Valley Estates Lot 119, Prepared by Valdor Engineering Inc dated May 5, 2011. Site Plan is not in a registerable form and is available from the Township of Oro - Medonte. Page 250 of 290 15j) - A By -law to Authorize the Execution of a Site Plan Co... SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and 2008628 Ontario Ltd DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP N/A 10 Page 251 of 290 15j) - A By -law to Authorize the Execution of a Site Plan Co... SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and 2008628 Ontario Ltd. ITEMIZED ESTIMATE OF COST OF CONSTRUCTION ITEMIZE CONSTRUCTION ESTIMATE AMOUNT 2. LETTERS OF CREDIT AMOUNT Certified Cheque to be provided by the Owner $1000.00 to ensure completion of all works required under the terms of this Agreement, as noted in Section 5 herein. M Page 252 of 290 15k) - A By -law to remove the Holding symbol On lands descri... 19:1: 946]0167:? -AK P[01ad :1:0116PJ/k, 6yaIZ67:96]Y019 �d:1 BIG] k9:1 BY -LAW NO. 2011 -103 A By -law to remove the Holding symbol On lands described as follows: Lot 119, Plan 51M -957 Township of Oro - Medonte, County of Simcoe Roll # 4346- 010 - 003 -26619 WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered to pass By -laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to remove the Holding provision applying to the subject lands; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte enacts as follows: 1.Schedule 'A16', to Zoning By -law No. 97 -95 as amended, is hereby further amended by removing the Holding provision applying to lands known as "Lot 119, Plan 51M-957, Roll # 4346- 010 - 003 - 26619" as shown on Schedule 'A' attached hereto and forming part of this By -law. 2. This By -law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 22ND DAY OF JUNE, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Deputy Clerk, Janette Teeter Page 253 of 290 15k) - A By -law to remove the Holding symbol On lands descri... Page 254 of 290 151) - A By -law to Authorize the Execution of a Site Plan Co... 19:1: 946] 0167:?- AI [Q k'[01 ad: 1:0116PJ/k' 6yaIZ67:96]Y019 �d:1 BIG] k9:1 BY -LAW NO. 2011 -109 A By -law to to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and 2008628 Ontario Ltd described as lands as follows: Lot 9, Plan 51M -957, as in LT58533 -0233 ROLL # 43 -46- 010 - 003 -26509 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By -Law No. 2009 -062, a By -Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro - Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By -Law are subject to Site Plan Control, pursuant to By -Law No. 2009 -062; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A ", on lands described on the attached Schedule "A "; 2. THAT the Mayor and Deputy Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro - Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of this By -Law; 4. THAT this By -Law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 22ND DAY OF JUNE, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE MAYOR, H.S. HUGHES DEPUTY CLERK, J. TEETER Page 255 of 290 151) - A By -law to Authorize the Execution of a Site Plan Co... APPENDIX "A" SITE PLAN AGREEMENT - between - 2008628 Ontario Ltd - and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE DESCRIPTION OF LANDS Lot 9, Plan 51 M -957, as in LT58533 -0233 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE ROLL # 4346 - 010 - 003 -26509 By -Law No. 2011- Page 256 of 290 151) - A By -law to Authorize the Execution of a Site Plan Co... THE TOWNSHIP OF ORO- MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co- operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless I+Y4171=1111f111*1 Schedule "A" Legal Description of Lands Schedule "B" Site Plan Schedule "C" Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction z Page 257 of 290 151) - A By -law to Authorize the Execution of a Site Plan Co... SITE PLAN CONTROL AGREEMENT This Agreement made, in triplicate, this 22nd day of June 2011, in accordance with Section 41 of the Planning Act. BETWEEN: 2008628 Ontario Ltd Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- �ra�•i•] 71•] 7n�r[•P[•]�ra��•PJ /�6yaIZ•]�•] Z•��d��I•]��r� Hereinafter called the "Township" WHEREAS the Owner has applied to the Township of Oro - Medonte to permit the construction of a model home on lands described in Schedule "A ", attached hereto; AND WHEREAS the Township has enacted a By -law to provide for the designation of the lands as a "Site Plan Control Area "; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B ": NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: Page 258 of 290 151) - A By -law to Authorize the Execution of a Site Plan Co... 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A ", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. C) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner', unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $ 1000.00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers /Deeds, Discharges and Easements, or other documents required by Schedule "C ", as well as certification from the Owner's solicitor that the Transfer /Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township /Ministry of the Environment. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By -law to permit the construction of a single detached dwelling with attached garage occupying 2,577 square feet (239.41 square metres), as described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By -laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B ", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: Page 259 of 290 151) - A By -law to Authorize the Execution of a Site Plan Co... a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "B ". b) Lighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and /or roadway, not to cause interference in any way. G) Parkinq Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By -law No. 97 -95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro - Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B ". e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. D Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & 1) and multi -unit locations (six (6) units and over) will not receive curb side waste collection services from the County of Simcoe. Each 1. C. & I location and multi -unit residential location will be responsible for their own garbage and recycling disposal. g) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B ", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. Tree Removal Identification and protection of approximately 50% of all over - storey trees to promote screening and retention of wildlife /habitat /corridor values. Within this area, no clear cutting of trees will be permitted, although thinning of dense, young tree growth and stems less than 4.0 c.m. diameter at breast height, as well as trees of poor health and quality will be permitted. Page 260 of 290 151) - A By -law to Authorize the Execution of a Site Plan Co... 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Work"), the following securities: a) Cash in the amount of one hundred percent (100 %) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) A Certified Cheque in the amount of one hundred percent (100 %) of the estimated costs of the said works, and as approved by the Township Engineer. C) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. d) Any Certified Cheque or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Certified Cheque and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Certified Cheque was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Certified Cheque. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty -one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 466 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. 7. CO- OPERATION Page 261 of 290 151) - A By -law to Authorize the Execution of a Site Plan Co... The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A ", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABILITY OF CLAUSES Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. SAVE HARMLESS The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub - contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub - contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED Owner: 2008628 Ontario Ltd Gabriel Gross! The Corporation of the Township of Oro - Medonte per: H.S. Hughes, Mayor ) Janette Teeter, Deputy Clerk Page 262 of 290 151) - A By -law to Authorize the Execution of a Site Plan Co... SCHEDULE "A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and 2008628 Ontario Ltd. LEGAL DESCRIPTION OF LANDS Lot 9, Plan 51M -957 as in LT58533 -0233 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE ROLL # 4346- 010 - 003 -26509 Page 263 of 290 151) - A By -law to Authorize the Execution of a Site Plan Co... SCHEDULE "B" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and 2008628 Ontario Ltd. SITE PLAN Site Plan Drawing: Diamond Valley Estates Lot 9, Prepared by Valdor Engineering Inc. dated May 3, 2011, with Licensed Professional Engineer stamp dated May 3, 2011. Tree Planting Plan: Diamond Valley Estates Lot 9, Prepared by Valdor Engineering Inc. dated May 3, 2011, with Licensed Professional Engineer stamp dated May 26, 2011. Site Plan is not in a registerable form and is available from the Township of Oro - Medonte. Page 264 of 290 151) - A By -law to Authorize the Execution of a Site Plan Co... SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and 2008628 Ontario Ltd DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP N/A 10 Page 265 of 290 151) - A By -law to Authorize the Execution of a Site Plan Co... SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and 2008628 Ontario Ltd. ITEMIZED ESTIMATE OF COST OF CONSTRUCTION ITEMIZE CONSTRUCTION ESTIMATE AMOUNT 2. LETTERS OF CREDIT AMOUNT Certified Cheque to be provided by the Owner $1000.00 to ensure completion of all works required under the terms of this Agreement, as noted in Section 5 herein. M Page 266 of 290 15m) - A By -law to remove the Holding symbol On lands descri... 19:1: 946]0167:? -AK P[01ad :1:0116PJ/k, 6yaIZ67:96]Y019 �d:1 BIG] k9:1 BY -LAW NO. 2011 -104 A By -law to remove the Holding symbol On lands described as follows: Lot 9, Plan 51M -957 Township of Oro - Medonte, County of Simcoe Roll # 4346- 010 - 003 -26509 WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered to pass By -laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to remove the Holding provision applying to the subject lands; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte enacts as follows: 1. Schedule 'A16', to Zoning By -law No. 97 -95 as amended, is hereby further amended by removing the Holding provision applying to lands known as "Lot 9, Plan 51 M -957, Roll # 4346- 010 - 003 - 26509" as shown on Schedule 'A' attached hereto and forming part of this By -law. 2. This By -law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 22ND DAY OF JUNE, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Deputy Clerk, Janette Teeter Page 267 of 290 15m) - A By -law to remove the Holding symbol On lands descri... Page 268 of 290 15n) - A By -law to Repeal By -law No. 2010 -147 and to Authori... 197I:9016] 0167:?- AI [Q k'[01 ad: 1:0116PJ/k' &yaIZ67:96]Y019 �d:1 BIG] k9:1 BY -LAW NO. 2011 -100 A By -law to Repeal By -law No. 2010 -147 and to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Jeffrey and Erin Jackson described as lands as follows: PART OF BLOCK A PLAN M -9, BEING PART 1 ON PLAN 51 R37168, S/T EASEMENTS IN LT354320 AND LT441545 BEING ALL OF PIN 74057 -0536 (LT) ROLL # 43 -46- 010 - 003 -14800 (LOT 3) TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS Council of the Township of Oro - Medonte on August 10t"' 2010, enacted By -Law No. 2010 -147 to Authorize the Execution of a Site Plan Control Agreement; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. THAT By -law No. 2010 -147 be repealed in its entirety 2. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A ", on lands described on the attached Schedule "A "; 3. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro - Medonte; 4. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of this By -Law 5. THAT this By -Law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 22ND DAY OF JUNE, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE MAYOR, H.S. HUGHES DEPUTY CLERK, J. TEETER Page 269 of 290 15n) - A By -law to Repeal By -law No. 2010 -147 and to Authori... APPENDIX "A" SITE PLAN AGREEMENT - between - JEFFREY RONALD JACKSON ERIN NICOLE JACKSON - and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE DESCRIPTION OF LANDS PART OF BLOCK A, PLAN M9, BEING PART 1 ON PLAN 51R-37168; S/T EASEMENTS IN LT354320 AND LT441545; BEING ALL OF PIN 74057 -0536 (LT) ROLL# 4346 - 010 - 003 -14800 LOT 3 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE June 22, 2011 By -Law No. 2011 -100 Page 270 of 290 15n) - A By -law to Repeal By -law No. 2010 -147 and to Authori... THE TOWNSHIP OF ORO- MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co- operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless I+Y4171=1111f111*1 Schedule "A" Legal Description of Lands Schedule "B" Site Plan Schedule "C" Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction z Page 271 of 290 15n) - A By -law to Repeal By -law No. 2010 -147 and to Authori... SITE PLAN CONTROL AGREEMENT This Agreement made, in triplicate, this 22nd day of June 2011, in accordance with Section 41 of the Planning Act. BETWEEN: Jeffrey Ronald Jackson Erin Nicole Jackson Hereinafter called the "Owner" PARTY OF THE FIRST PART -and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Hereinafter called the "Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro- Medonte to permit the future construction of a dwelling on lands described in Schedule "A ", attached hereto; AND WHEREAS the Township has enacted a By -law to provide for the designation of the lands as a "Site Plan Control Area "; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B "; NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: Page 272 of 290 15n) - A By -law to Repeal By -law No. 2010 -147 and to Authori... 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A ", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. C) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner', unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $ 1000.00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers /Deeds, Discharges and Easements, or other documents required by Schedule "C ", as well as certification from the Owner's solicitor that the Transfer /Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township /Ministry of the Environment. i) No trees shall be cut outside the immediate area surrounding the proposed dwelling, septic system, amenity space and driveway or building envelope, as shown on approved Site Plan Drawing prepared by MHBC, dated February 23, 2011, as further refined in the preliminary site plan prepared by Dearden and Stanton Ltd dated May 16, 2011, unless dead or diseased , as determined by a qualified arborist. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By -law to permit no trees to be cut outside the immediate area surrounding the proposed dwelling, septic system, amenity space and driveway or building envelope, as shown on approved Site Plan Drawing prepared by MHBC, dated February 23, 2011, as further refined in the preliminary site plan prepared by Dearden and Stanton Ltd dated May 16, 2011, unless dead or diseased , as determined by a qualified arborist. Page 273 of 290 15n) - A By -law to Repeal By -law No. 2010 -147 and to Authori... b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By -laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B ", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "B ". b) Lighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and /or roadway, not to cause interference in any way. C) Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By -law No. 97 -95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro - Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B ". e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. D Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & 1) and multi -unit locations (six (6) units and over) will not receive curb side waste collection services from the County of Simcoe. Each 1. C. & I location and multi -unit residential location will be responsible for their own garbage and recycling disposal. g) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B ", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. Page 274 of 290 15n) - A By -law to Repeal By -law No. 2010 -147 and to Authori... h) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. Tree Preservation Maximum of 69% tree removal permitted in established building envelope as shown on the preliminary site plan prepared by Dearden and Stanton Ltd dated May 16, 2011. Maximum of 69 %tree removal does not include the necessary removal of trees that are dead or diseased as determined by a qualified arborist. No trees shall be cut outside the immediate area surrounding the proposed dwelling, septic system, amenity space and driveway. The applicant will also be required to plant additional trees along the front lot line in order to ensure that vegetative buffer is maintained. Water Service Connection The owner shall enter into a water service connection agreement with the Township. Water service shall be installed by the owner at the owners cost. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Work"), the following securities: a) Cash or certified cheque in the amount of one hundred percent (100 %) of the estimated cost of the said work, as approved by the Township Engineer and Township Council: b) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. G) Any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. d) Upon written notification by the Owner's agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance 6 Page 275 of 290 15n) - A By -law to Repeal By -law No. 2010 -147 and to Authori... with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. e) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty -one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 466 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A ", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABILITY OF CLAUSES Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. i11AW- 1\1F /M7 /_1N�J[]1I*V The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub - contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub - contractors. Page 276 of 290 15n) - A By -law to Repeal By -law No. 2010 -147 and to Authori... IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED Owner: Jeffrey Ronald Jackson Owner: Erin Nicole Jackson The Corporation of the Township of Oro - Medonte per: H.S. Hughes, Mayor Janette Teeter, Deputy Clerk Page 277 of 290 15n) - A By -law to Repeal By -law No. 2010 -147 and to Authori... SCHEDULE "A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and Jeffrey Ronald Jackson and Erin Nicole Jackson LEGAL DESCRIPTION OF LANDS PART OF BLOCK A PLAN M9, BEING PART 1 ON PLAN 51R37168, S/T EASEMENTS IN LT354320 AND LT441545, BEING ALL OF PIN 74057 -0536 (LT) ROLL # 43 -46- 010 - 003 -14800 (LOT 3), TOWNSHIP OF ORO- MEDONTE, COUNTY OF SIMCOE Page 278 of 290 15n) - A By -law to Repeal By -law No. 2010 -147 and to Authori... SCHEDULE "B" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and Jeffrey Ronald Jackson and Erin Nicole Jackson SITE PLAN Site Plan Drawing prepared by MHBC, dated February 23, 2011, as further refined in the Site Plan prepared by Dearden and Stanton dated May 16 2011, showing a conceptual design of the dwelling, driveway and septic location with a maximum of 69% of tree clearing in the established building envelope. Site Plan is not in a registerable form and is available from the Township of Oro - Medonte. 10 Page 279 of 290 15n) - A By -law to Repeal By -law No. 2010 -147 and to Authori... SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte Jeffrey Ronald Jackson and Erin Nicole Jackson DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP I ki Un1 M Page 280 of 290 15n) - A By -law to Repeal By -law No. 2010 -147 and to Authori... SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and Jeffrey Ronald Jackson and Erin Nicole Jackson ITEMIZED ESTIMATE OF COST OF CONSTRUCTION ITEMIZE CONSTRUCTION ESTIMATE AMOUNT N/A 2. LETTERS OF CREDIT AMOUNT Letter of Credit to be provided by the Owner $1000.00 to ensure completion of all works required under the terms of this Agreement, as noted in Section 5 herein. 12 Page 281 of 290 15o) - A By -law to Authorize the Execution of the Memorandum... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -105 A By -law to Authorize the Execution of the Memorandum of Understanding Between the Township of Oro - Medonte and Ontario Provincial Police (OPP) (Special Events at Horseshoe Valley Resort) WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS the Council of the Township of Oro - Medonte did enact By -law No. 2009 -022, Being a By -law to provide for the restricting and regulating of parking, standing and sopping on highways or parts of highways under the jurisdiction of The Corporation of the Township of Oro - Medonte (Parking By -law), on the 25th day of February, 2009; AND WHEREAS the Council of the Corporation of the Township of Oro - Medonte deems it expedient to enter into a Memorandum of Understanding with the Ontario Provincial Police (OPP) with respect to the enforce the Township's Parking By -law, as amended, for Special Events held at Horseshoe Valley Resort; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That the Mayor and Deputy Clerk be authorized to execute the Memorandum of Understanding attached hereto as Schedule "A" and forming part of this By -Law. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 22ND DAY OF JUNE, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Deputy Clerk, Janette Teeter Page 282 of 290 15o) - A By -law to Authorize the Execution of the Memorandum... Schedule "A" to By -law No. 2011 -105 for The Corporation of the Township of Oro - Medonte MEMORANDUM OF UNDERSTANDING made this day of June, 2011. BETWEEN: THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE (the "Township ") .»ra��l ��■�� it - and - ONTARIO PROVINCIAL POLICE (the "OPP ") .»ra�yxK•ru»� it WHEREAS both parties are desirous in forming a partnership to ensure proper enforcement of the Township's Parking By -law; AND WHEREAS it is mutually understood that the THEREFORE the parties here signed do agree to the following conditions: 1. Term of the Memorandum of Understanding ( "MOU ") 1.1 The term of the MOU shall commence on July 1, 2011 and expire within 30 days of written notice from either party. 1.2 If the Township or OPP fail to perform or observe any covenant, condition or agreement to the performed or observed herein and such default continues unremedied after written notice from either party, then either party may terminate this agreement within 30 days of receipt of written notice of such intent to terminate without prejudice to any other rights it may have in law or equity. 2. Conditions: 2.1 The Township will be responsible for the following: • Purchase and install of "No Parking" signs to give force and effect to the Township's Parking By -law with respect to "No Parking" Zones. • The Township's Municipal Law Enforcement Division shall enforce the Township's Parking By -law at all times, with the exception of Special Events at Horseshoe Valley Resort as stipulated in Section 2.2 of the MOU. • Provide the OPP with copies of the enacted By -Law and offence notice booklets. Page 283 of 290 15o) - A By -law to Authorize the Execution of the Memorandum... 2.2 The OPP shall: Enforce the Township's Parking By -law, at their discretion; ticketing and towing all illegally parked vehicles in the Horseshoe Valley area during special events held at Horseshoe Valley Resort, where paid duty officers are in attendance. Attend court for trials scheduled for any parking infractions issued pursuant to this Memorandum of Understanding. IN WITNESS WHEREOF the parties have hereto executed this memorandum of understanding: Township of Oro - Medonte: Mayor H.S. Hughes Janette Teeter, Deputy Clerk We have the authority to bind the Corporation OPP: Page 284 of 290 15p) - A By -Law to Authorize the Execution of an Agreement B... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE By -Law No. 2011 -110 A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and Morris Shelswell & Sons Excavating & Grading Ltd. for Municipal Office Sidewalk / Curb Replacement Project (Project Number: RC- 2011 -01) WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS Council for The Corporation of the Township of Oro - Medonte declared, by Motion No. C110608 -14, the successful bidder of Tender RC2011 -01 to be Morris Shelswell & Sons Excavating & Grading Ltd.; AND WHEREAS Council deems it expedient to enter into an agreement for Tender RC2011 -01 for Office Sidewalk / Curb Replacement Project; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: THAT the Mayor and Deputy Clerk be authorized to execute the Agreement for Tender RC2011 -01 attached hereto as Schedule "A" and forming part of this By- Law. THAT this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 22ND DAY OF JUNE, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Deputy Clerk, Janette Teeter Page 285 of 290 15p) - A By -Law to Authorize the Execution of an Agreement B... AGREEMENT - TOWNSHIP OF ORO- MEDONTE This Agreement made, in duplicate, this 161 day of -S U&!& 2011. BETWEEN Y)noVA,%S S*eeLSQELL Fs. e.v i.w of the MEDONTE ^:wwg4NI? o C OIL - %AAA MoNTE in the District or County of cS�wt co E. and the Province of Ontario; Hereinafter called the "Contractor" THE PARTY OF THE FIRST PART - and - THE CORPORATION OF THE TOWNSHIP OF ORO- Hereinafter called the "Municipality" THE PARTY OF THE SECOND PART WITNESSETH that the Party of the First Part, for and in consideration of the payment or payments specified in the tender for this work, hereby agrees to furnish all necessary machinery, tools, equipment, supplies, labour and other means of construction, and to the satisfaction of the Director, Recreation and Community Services or his Representative, to do all the work as specified and to complete such works in strict accordance with the plans, specifications and tender thereof, which are identified and acknowledged in the schedule of provisions, plans and specifications and conditions attached to the tender, and all of which are to be read herewith and form part of this present Agreement as fully and completely to all intents and purposes as though all the stipulations hereof have been embodied herein. Page 286 of 290 15p) - A By -Law to Authorize the Execution of an Agreement B... The Contractor further agrees that he will deliver the whole of the works, completed in accordance with this Agreement in a timely manner, of each year. The Contractor agrees that such monies may be deducted from any monies due the Contractor on any account whatsoever. IN CONSIDERATION WHEREOF said Party of the Second Part agrees to pay to the Contractor for all work performed, the unit price on the tender. This Agreement shall ensure to the benefit of and be binding upon the heirs, executors, administrators and assigns of the parties hereto. IN WITNESSES WHEREOF the Contractor and the Township of Oro - Medonte have hereunto signed their names and set their seals on the day first above written. Signature of Contractor, or Signature of the Clerk Signature of the Mayor with Seal Signature of Corporation Seal of Corporation Page 287 of 290 15p) - A By -Law to Authorize the Execution of an Agreement B... Project Number: RC- 2011 -01 Project Title: Municipal Office Sidewalk / Curb Replacement Project Location: 148 Line 7 South Oro, ON Submitted To: Corporation of the Township of Oro- Medonte (Owner) We, Ij6ompanyName) S�tM l -�niL- ll N RR4 of l 4 n w xc S o E. o �.0 4 t10 (Business Address) having examined the Bid Documents, and Addenda No. .1 to No. I inclusive, all as issued by Steenhof Building Services Group (Consultant) and having visited the Project Site; hereby offer to enter into a Contract to perform the Work required by the Bid Documents for the stipulated price of Dollars ($ -3,1\. s,S-S*` 5r' inclusive of HST) in Canadian funds, which price includes any specified cash and contingency allowances and the applicable taxes in force at this date except as may be otherwise provided in the Bid Documents. Appendices to Bid: The information on Subcontractors, Unit Prices, Alternative Prices and Separate Prices as called for in the Bid Documents is provided in the attached Appendices and forms an integral part of this Bid. Declarations: We hereby declare that (a) we agree to perform the Work in compliance with the required completion schedule stated in the Bid Documents (July 15th, 2011); (b) no person, firm or corporation other, than the undersigned has any interest in this Bid or in the proposed Contract for which this Bid is made; Page 288 of 290 15p) - A By -Law to Authorize the Execution of an Agreement B... Signatures: Signed, sealed and submitted for and on behalf of: Y�1ci;tZ�S SFY(1.5WJ )_L a' �o(� Company: Gt��ti�lU �h (Name) 5 4 4 1 -t N l" I l N, R (Street Address or Postal Box Number) kAAV0t {C5 /�r0o6 , GA i o►_ do (City, Province & Postal Code) Signature: Name &Title: skx( cEo (Please Print or Type) Witness: Dated at RAWK65 i o0iF_ this ir9' day of 2011 (Apply SEAL above) N.B. Where legal jurisdiction or Owner requirement calls for proof of authority to execute this Bid, proof of such authority in the form of a certified copy of a resolution naming the person or persons in question as authorized to sign this Bid for and on behalf of the Corporation or Partnership should be attached. Page 289 of 290 18a) - Being a By -Law to Confirm the Proceedings of the Coun... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -095 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, June 22, 2011 WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS The Council of The Corporation of the Township of Oro - Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; NOW THEREFORE the Council of The Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, June 22, 2011, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. 3. That the Mayor and Deputy Clerk are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by -law shall come into force and take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 22ND DAY OF JUNE, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Deputy Clerk, Janette Teeter Page 290 of 290