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05 18 2011 Council Agenda�4 Township of Proud Heritage, Exciting Future THE TOWNSHIP OF ORO- MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS Wednesday, May 18, 2011 9:00 a.m. - Closed Session 10:00 a.m. - Open Session Page 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO, Personal matters about an identifiable individual (Staffing Update). d) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land (Line 4 Water Supply). e) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land (Small Crescent). f) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land (Request to Purchase, Parts 3 and 5, Plan 51 R- 10064). 5 -14 g) Mayor H.S. Hughes, re: Personal matters about an identifiable individual (CAO Performance Management). h) Donna Hewitt, Director of Corporate & Strategic Initiatives re: Acquisition /disposition of land (Nurse Practitioner). 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: 15 -30 a) Minutes of Council meeting held on May 11, 2011. 31 -34 b) Minutes of Human Resources Committee meeting held on April 27, 2011. 35 -36 c) Minutes of Oro - Medonte History Association meeting held on March 16, 2011. 7. RECOGNITION OF ACHIEVEMENTS: None. Pagel of 229 Council Meeting Agenda - May 18, 2011. Page 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: 37 -39 a) 10:00 a.m. Brandi Clement, The Jones Consulting Group on behalf of Bruce Bateman, Bateman Furniture, re: Oro Centre Lands. 40 b) 10:10 a.m. Jan Novak, The Images Thanksgiving Studio Tour, re: Application for Grant [Refer to Item 10h), M -1 - M -3]. 10. REPORTS OF MUNICIPAL OFFICERS: 41 -42 a) Report No. FI 2011 -14, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO, re: Statement of Accounts - April 30, 2011. 43 -51 b) Paul Gravelle, Director of Finance /Treasurer /Deputy CAO, re: Review of Implementation of Non - Residential Development Charge. 52 -62 c) Report No. CS 2011 -010, Doug Irwin, Director of Corporate Services /Clerk, re: Pound Services Agreement. 63 -68 d) Report No. CS 2011 -011, Doug Irwin, Director of Corporate Services /Clerk, re: Common Interest Committee — Terms of Reference. 69 -71 e) Report No. DS2011 -018, Andria Leigh, Director of Development Services, re: David and Kelly Borne— Request for Extension to Agreement - 744 Ridge Road East [refer to item 15b)]. 72 -75 f) Report No. DS 2011 -019, Andria Leigh, Director of Development Services, re: Mandatory Septic Maintenance Inspection Program [confidential attachment distributed under separate cover]. g) Report No. DS 2011 -020, Andria Leigh, Director of Development Services, re: Official Plan Amendment No. 30 — Napoleon /Wolf Steel — Concession 1, North Part Lot 10 (former Township of Oro), municipally known as 2621 Gore Road, Township of Oro - Medonte [to be distributed at the meeting]. 76 -201 h) Shawn Binns, Director of Recreation and Community Services, re: 2011 Grant & Subsidy Requests Budget Allocation. 202 -203 i) Report No. FD 2011 -05, Hugh Murray, Deputy Fire Chief, Line 4 Fire Department Water Supply [to be distributed under separate cover]. 11. REPORTS OF MEMBERS OF COUNCIL: 204 -205 a) Mayor H.S. Hughes, correspondence dated April 27, 2011 from Janis Medysky, Associate Director, Simcoe County District School Board, re: Invitation for Accommodation Review Committee (ARC) - Community Representation for: *Coldwater Public School, Moonstone Elementary School and Warminster Public School and . Port McNicoll Public School, Victoria Harbour Elementary School and Waubaushene Elementary School. Page 2 of 229 Council Meeting Agenda - May 18, 2011. Page 11. REPORTS OF MEMBERS OF COUNCIL: 206 -207 b) Councillor Meyer, re: Orillia & Area Physician Recruitment and Retention Committee. 12. CONSENT AGENDA: a) Announcements of Interest to the Public - None 208 b) Highlights of the Nottawasaga Valley Conservation Authority meeting held on April 29, 2011. Staff Recommendation: Receive. 209 -219 c) Minutes of Barrie Public Library Meeting held on March 24, 2011. Staff Recommendation: Receive. 220 -221 d) Correspondence dated May 9, 2011 from Lynn Dollin, Chair, South Georgian Bay Lake Simcoe Source Protection Committee, re: Source Water Protection Plan Preparation for Drinking Water Source Protection in the South Georgian Bay Lake Simcoe Source Protection Region. Staff Recommendation: Receive. 13. COMMUNICATIONS: 222 a) Correspondence received May 12, 2011 from Denise Fawcett, re: Request for Exemption to By -Law No. 2008 -030, Animal Control By -law, Maximum Number of Dogs. 14. NOTICE OF MOTIONS: 15. BY -LAWS: 223 -227 a) By -law No. 2011 -072 A By -Law to Adopt the Estimates of all Amounts Required During the Year and for Levying the Tax Rates for the Year 2011. 228 b) By -Law No. 2011 -074 Being a By -Law to Amend By -law 2010 -004, Being a By -Law to Authorize the Execution of an Agreement between the Township of Oro - Medonte and David and Kelly Borne to Allow for Two Dwellings. c) By -law No. 2011 -075 A By -law to Adopt an Amendment to the Official Plan of the Township of Oro - Medonte (OPA No. 30- Napoleon -Wolf Steel) [to be distributed at the meeting]. d) By -law No. 2011 -076 Being a Zoning By -law Amendment for Napoleon - Wolf Steel [to be distributed at the meeting]. Page 3 of 229 Page Council Meeting Agenda - May 18, 2011. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18. CONFIRMATION BY -LAW: 229 a) By -Law No. 2011 -067 Being a By -Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, May 18, 2011. 19. ADJOURNMENT: a) Motion to Adjourn. Page 4 of 229 4g) - Mayor H.S. Hughes, re: Personal matters about an ident... J4' Draft 2011 CAO Performance Management Documentation Wednesday, May 18, 2011 Agenda Item 4. g) Page 5 of 229 4g) - Mayor H.S. Hughes, re: Personal matters about an ident... 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Township of Oro- Meclonte Position Mandate Title: Chief Administrative Officer Group /Office: Office of the CAO Positio» Inculribent: Rabin Dunn Reports To: Council Dale Prepared /Revisecl: March, 2.011 Coy ssponsibllillos: -------- Leadership 1. Ialablishmnnl with Council oll d tine nleonhel :s of Ilia Sonlor M;magentonl 'roan, of file long lerni direrlinn and slralegic orientation for 1110 Township's Uopartnenis ronslslenl with file mission, quills, objectives and strategies of tha Township. 2. Provision of a visible and positive londorshlp example fn order to promote empowornnont of rmployoos through coaching, Inentorhlg, Iwo -way connnuunicalions and delegation of derlsion- nnaldng; necessary stops taken to anticipate impact of rhalges and to identify and removo barriers to ampowornloni. :3. Identification and trocldng of best pracllres and Irends/arlvanres in Ilse various aspects of ntuniclind operations, nrhnkilstraton and service delivery; roconunonctations to nnennbars of the Senior Managomonl Toam for application of "best practices" and benclnnarking III fornlatlWIWIa to support conlhnuous improvement efforts In all Departments onabling file Corporallon to become a high performing organization, 4. Koy mannflnniond ropresunlalIva responsible for the cnnrdinalirnn /conpernllon nmonry Township DuparLncnts and for ostnblishhlg a cohesive Senior Managemot Toam, 5. Provision of leadership to Township staff in the on -going promotion of health and safely practicos for the public, ennployoos and suppliers /contractors inchtdbng proactive regulatory rompllanco. Management G. Day -lo -day supervision of direct reports (I.e., Director TranspaialiOil & ElIvlrortnnonlal Services, Director I2ecreallrm & Comm�urldly Servlcrs, Director fire &Emergency Services, Director Development Services, IJircclnr Corporate Services /Clerk, treasurer &Deputy Cop, DlVj(_ Corporate &slralegic Initiatives, Manager Hoallh & Safety, Human Resourcr:s, and Corporate Conrmuadrulions Sperlaifsl); overall rnanagemonl of lho adrnlnislralfoa and operations of the Township." 7. Consoticinllon and review of the annual Lushness plans and budgets (operalhug and capital) prepared by the Deparinnents amt linked le the Townshlp's strategic direction; nnoniloring of the pedornnance of Departments against business pians/budgels; review of variance reports and inllialion of corrocllvr; rarlion where necessary. 13. Review and approval of new or revised policies, Corporate -wide and Departmental. 0. Reconimendallons to Council covering the attraction and relentlon of Inlenl lhrraugh podirles /prorlIces on rorruitntenl /selrrifon, rompensation /beruefils, (raining /developmenl and the working conditions for the'rownshili s employees; recommendations to Council re: corporate position /guldelines for contract negotiations covering file Township's collective agreements. 10• Ads as Chair, 'township Emergency Response Conumillee. Technical 11. Provision of business and technical advice to members of Township Council re: decfslans /actions requiring their approval; review and approval of all materials and docunnenlalion seal to nnenlbers of Council. 12, Implementallon of Council directives and decisions; follow -up on In' plementallon with initiation of corrective aetlon where required. 13. Establishment of teens of reference for corporate -wide continuous intprovennenl initiativeslprojects; review of calls for lender for major projecls /sturdies to ensure compliance with current policies /procedures. 14. Input to, and approval of quality assurance programs covering the delivery of service to the public by various Township Departments; review of re. occurring customer compialnis. 15. Tracking of pertinent legislation impacting on Township Operations and Administration with technical advice to Council; overseeing of contracted legal services, claims settlement and Idligallon with recommendation to Council on cost effective resolutions;, 16. Participation with the Director Corporate 13, Strategic Initiatives in the design and implementation of an econonllc and tourism development strategy and plan to attract and retain business, Industry and commerce for the Township. 17. Overseeing of the Township's Asset Management Program Including preventative maintenance and life cycle analysis for its Infrastructure, facllfties /buildings, equipment and rolling stock. Cornnnunlcallons /Representation 18. Communications of the Township's long term direction and orientation to the members of the Senior Management Team and to Township staff; participation In briefings on operations by Department so employees can gain an appreciation of how service delivery of their Department fits Into the "big picture ". 19. Provision of leadership tl the development and hnplementalion of programs alnled at marketing /promoting the township and enhancing fis Innage and visibility, ?0. Development and maintenance of a contact network covering 1) counterparts In other municipalities, 2) suppliers, vendors and contractors, 3) representatives of professional associations, and 4) federal and provincial government officials al the policy and working level inrluding regulatory agencies /bodies. 1. Representation of the Township with individual citizens /residents, community groups /associations, developers/conlmercial Interests and the written and'electronio media. Page 10 of 229 4g) - Mayor H.S. Hughes, re: Personal matters about an ident... s cn co ai N U •° o a N n > C- N Tr E ro �c o o L a N S O C o a .V Y O C 4 01N U U D) O C C N _ o N NO O o CL N .L C ro N p - E N a U C O 3p oEn -0 ) am C 7 •.�N Nc � N ' N _m me .o NE > - 3 `cc �� 'Y u ° c ° c h o` ❑ c Y. > O N c N ' ❑ N a to Da co E ° �- v U C N o rn "n R C 0 « U 0 O c' N U V N C C U N E a m c v c o No E ° E o 0'r o U o ° o 2. 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'Q W a N NM E N N a) Ecu_5� YO w V yN -tut C (D Y v -°ro.roo ® E d� W W N ra N> >,L Q, =O :C di> (U L r'C-. d _C N (tl 0 y„ U d❑ O N E N c N N u(n N ro v N N N E° (� ao O T° C 7 u ro u °'� CL A M U ED LLoyro'Z morn '� O cUNu (°0 Zu ° ) a)U) EE off- Nncw.2- E °E'romro ' r W S, E C 'O N c P O E R1 O- N N .0 iC G , O O pJ N �ro�c L •G p. �'0E U ? E °' =coE 7 :n O U y N c� ncEN> Q U m'EN ❑w U) 3 a°cpi ° N ca ° DIii iie v U�hm E oG v E.n. U° o OL m E r r O N p r C6 \aI 'O N « O p'C.. C 'V CI .t0. U v o 0 3 w o v or v m.o m •W E 'a to U IT ® ® uNr N -00 CL Cli ) D�� ,A HwO 0� 4o�tgO� ® PPm A� ,t:z O to '� N C 7S ® N 5Om °C UC °'UVr C ® U O O N W E a N II ++ Ol w w ® '® p C .3 y U w ni i0 N .® CL oc°1i: co +° o v °'car ° Q) cz LO CN� 0 O ' U1M ap ,C �0 vE 4L, %U W .y Q E tz •Ow N (�9 c 'aUon mac$ ro � � D � c°r�� Page 14 of 229 6a) - Minutes of Council meeting held on May 11, 2011. THE TOWNSHIP OF ORO- MEDONTE �-dMPP.' REGULAR COUNCIL MEETING MINUTES Council Chambers Touauliip o_(,/,�' ]Toed Heritage, Exciting Putrrr Wednesday, May 11, 2011 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans Regrets: Councillor Mel C ^utanche TIME: 6:00 p.m. Staff Present: Doug Irwin, Direc u, Corporate Services /Clerk; Donna Hewitt, Director of Corpora- Strategic Initiatives; Jerry Ball, Director of Transportation and L _!ironmental Services; Shawn Binns, Director of Recreation and Comm inity Services; Glenn White, Manager of Planning Services; Hugh Murray, Deputy Fire Chief; Janette Teeter, Deputy Clerk Also Present: Galen Lam, Fred Moyne, John Duddy, Dan Tomkinson, Devon Tomkinson, John Jenkins, Ann Truyens, Sandy Agnew, Klaus Kuch, G. Daniels, Hartley Woodside, Ann Budge CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 16 Page 15 of 229 6a) - Minutes of Council meeting held on May 11, 2011. Council Meeting Minutes — May 11, 2011. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C110511 -1 Moved by Meyer, Seconded by Hough Be it resolved that the agenda for the Council meeting of Wednesday, May 11, 2011 be received and adopted, as amended to add 11a) Mayor H.S. Hughes, correspondence dated May 10, 2011 from Ontario's Lake Country re: 2011 Funding. 3. DISCLOSURE OF PECUNIARY I None declared. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. C110511 -2 Moved by Crawford, Seconded by Lan Be it resolved that we do now go in Closed Session at 6:01 p.m. to discuss • acquisition /disposition of land; • personal matter affecting an identifiable individual. Carried. Carried. Be it resolved that we do now Rise at 6:31 p.m. and recess until 7:00 p.m. at which time we shall Report on the Closed Session Items 4c) Shawn Binns, Director of Recreation and Community Services re: Acquisition /disposition of land (Guthrie Lands). 4d) Doug Irwin, Director of Corporate Services /Clerk, re: Personal matters about an identifiable individual (Recreation Technical Support Group). Carried. Page 2 of 16 Page 16 of 229 6a) - Minutes of Council meeting held on May 11, 2011. Council Meeting Minutes — May 11, 2011. c) Shawn Binns, Director of Recreation and Community Services re: Acquisition /disposition of land (Guthrie Lands). The following staff were present: Doug Irwin, Director of Corporate Services /Clerk; Shawn Binns, Director of Recreation and Community Services. Motion No. C110511 -4 Moved by Meyer, Seconded by Lancaster Be it resolved that the confidential correspondence dated May 11, 2011 and presented by Shawn Binns, Director of Recreation and Community Services, re: Acquisition /disposition of Land (Guthrie Lands) be received; and further that staff proceed as directed by Council. Carried. d) Doug Irwin, Director of Corporate Services /Clerk, re: Personal matters about an identifiable individual (Recreation Technical Support Group). The following staff were present: Doug Irwin, Director of Corporate Services /Clerk; Shawn Binns, Director of Recreation and Community Services. Motion No. C110511 -5 Moved by Evans, Seconded by Crawford Be it resolved 1. That the confidential correspondence presented by Doug Irwin, Director of Corporate Services /Clerk re: Personal matters about an identifiable individual (Recreation Technical Support Group) be received. 2. That Councillors Crawford, Lancaster and Meyer be appointed to an Interview Committee for the Recreation Technical Support Group of Council. 3. And Further That the Interview Committee report back to Council accordingly. Carried. 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: Page 3of16 Page 17 of 229 6a) - Minutes of Council meeting held on May 11, 2011. Council Meeting Minutes — May 11, 2011. 6. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on April 27, 2011. Motion No. C110511 -6 Moved by Hough, Seconded by Meyer Be it resolved that the correspondence dated April 21, 2011 from Pamela Musgrave, Muscular Dystrophy Canada re: Recognition of Oro - Medonte Firefighters Association Fundraising Efforts be received; and further that the Oro - Medonte Firefighters Association be recognized under the Mayor's signature. E1RIeL None. kl- Carried. Page 4 of 16 Page 18 of 229 6a) - Minutes of Council meeting held on May 11, 2011. Council Meeting Minutes — May 11, 2011. 9. DEPUTATIONS: a) Richard DaPra and Galen Lam, c/o 2063334 Ontario Ltd. and Broadmoor Homes re: File 43 -OM -90082 (Warminster Acres), Part of Lot 5, Conc. 13 ( Medonte), Township of Oro - Medonte. Correspondence from Galen Lam was distributed to members of Council and staff. Motion No. C110511 -8 Moved by Meyer, Seconded by Hough Be it resolved 1. That the correspondence received April 29, 2011 and presented by Galen Lam, c/o 2063334 Ontario Ltd. and Broadmoor Homes re: File 43 -OM -90082 (Warminster Acres), Part of Lot 5, Conc. 13 ( Medonte), Township of Oro - Medonte be received. 2. That the Council supports, in principle, the concept of a reduction in the required minimum first story floor area for the new development of Warminster Acres, Part of Lot 5, Conc. 13 ( Medonte) Township of Oro - Medonte subject to submission of the appropriate zoning by -law amendment application. 3. And Further That the applicant be notified of Council's decision under the Director of Development Services' signature. Carried. b) John Duddy, re: Township's Zoning By -Law Application Process Motion No. C110511 -9 Moved by Evans, Seconded by Lancaster Be it resolved 1. That the correspondence dated May 4, 2011 and presented by John Duddy re: Township's Zoning By -Law Application Process be received. 2. That the applicant be requested to submit the required zoning by -law amendment application. 3. And Further That the applicant be notified of Council's decision under the Director of Development Services' signature. Carried. Page 5 of 16 Page 19 of 229 6a) - Minutes of Council meeting held on May 11, 2011. Council Meeting Minutes — May 11, 2011. 10. REPORTS OF MUNICIPAL OFFICERS: a) Report No. DS 2011 -16, Andria Leigh, Director of Development Services re: Residential Tree Security — Moon Point Plan of Subdivision. Motion No. C110511 -10 Moved by Crawford, Seconded by Meyer Be it resolved that 1. Report No. DS 2011 -16, Andria Leigh, Director of Development Services re: Residential Tree Security — Moon Point Plan of Subdivision be deferred. 2. That staff review neighbouring municipalities to determine the amounts of tree security collected in accordance with their fees & charges by -laws and report back to Council accordingly. Motion No. C110511 -11 Moved by Hough, Seconded by M#4% 1\ Carried. Be it resolved 1. That Report No. DS 2011 -016, Andria Leigh, Director of Development Services, re: Residential Tree Security — Moon Point Plan of Subdivision be received and adopted. 2. And Further That Council establishes the required residential tree security amount to hp $5,000.00 on a per lot basis. Deferred. Page 6 of 16 Page 20 of 229 6a) - Minutes of Council meeting held on May 11, 2011. Council Meeting Minutes — May 11, 2011. b) Report No. DS 2011 -17, Andria Leigh, Director of Development Services re: Site Plan Agreement and Removal of Hold 2010 - SPA -22 (Indian Park Association) Part of Block D, Plan M8, Being Part 1 on Plan 51 R- 37175; S/T Easement as in LT354320 & LT441545 Being all of PIN 74057 -0551 (LT) (Former Township of Oro), Township of Oro - Medonte [Refer to Items 15d) & e)]. Motion No. C110511 -12 Moved by Lancaster, Seconded by Evans Be it resolved 1. That Report No. DS 2011 -017, Andria Leigh, Director of Development Services, re: Site Plan Agreement and Removal of Hold 2010 - SPA -22 (Indian Park Association) Part of Block D, Plan M8, Being Part 1 on Plan 51 R- 37175; S/T Easement as in LT354320 & LT441545 Being all of PIN 74057 -0551 (LT) (Former Township of Oro) be received and adopted. 2. That the Township of Oro - Medonte enters into a Site Plan Agreement with Indian Park Association for Part of Block D, Plan M8, Being Part 1 on Plan 51 R- 37175; S/T Easement as in LT354320 & LT441545 Being all of PIN 74057 -0551 (LT) (Oro) Township of Oro - Medonte. 3. That the holding provision on Part of Block D, Plan M8, Being Part 1 on Plan 51 R- 37175; S/T Easement as in LT354320 & LT441545 Being all of PIN 74057 -0551 (LT) (Oro) Township of Oro - Medonte be removed. 4. That the appropriate by -laws be brought forward for Council's consideration. 5. And Further That the owner be notified of Council's decision under the Director of Development Services' signature. Carried. Page 7of16 Page 21 of 229 6a) - Minutes of Council meeting held on May 11, 2011. Council Meeting Minutes — May 11, 2011. c) Report No. RC 2011 -10, Shawn Binns, Director of Recreation and Community Services, re: Heritage Day & Antique Tractor Rally. Motion No. C110511 -13 Moved by Meyer, Seconded by Hough Be it resolved 1. That Report No. RC 2011 -10, Shawn Binns, Director of Recreation and Community Services, re: Heritage Day & Antique Tractor Rally be received and adopted. 2. That the Oro - Medonte Agricultural Society be permitted to use the Oro - Medonte Rail Trail and roads identified in Report No. RC 2011 -10 on Saturday August 6, 2011 for the Antique Tractor Rally upon receipt of certificate of insurance. 3. That the Oro - Medonte Agricultural Society be permitted to use two Township half ton trucks to be driven only by off -duty Oro - Medonte staff. 4. And Further That the Director of Recreation and Community Services liaise with the Oro - Medonte Agricultural Society and the Director of Transportation and Environmental Services accordingly. Carried. 11. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, correspondence dated May 10, 2011 from Ontario's Lake Country re: 2011 Funding. Motion No. C110511 -14 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the correspondence dated May 10, 2011 and presented by Mayor H.S. Hughes from Ontario's Lake Country re: 2011 Funding be received; 2. That the Township of Oro - Medonte hereby confirms its commitment to Ontario's Lake Country for 2011 funding in the amount of $15,000.00, including the conditions identified on the May 9, 2011 Casino Rama correspondence. 3. That upon confirmation of the required contributions of the remaining funding partners, the Township of Oro - Medonte will release the allocated funds. 4. And Further That the applicant be notified of Council's decision under the Mayor's signature immediately. Carried. Page 8of16 Page 22 of 229 6a) - Minutes of Council meeting held on May 11, 2011. Council Meeting Minutes — May 11, 2011. 12 CONSENT AGENDA: a) Announcements of Interest to the Public - None. b) Correspondence dated April 14, 2011 from Township of Tay and correspondence dated April 28, 2011 from Town of Penetanguishene, re: Support for Rural Schools. Staff Recommendation: Receive. c) Minutes of Barrie Public Library meeting held on February 24, 2011. Staff Recommendation: Receive. d) Minutes of Orillia Public Library meeting held on March 23, 2011. Staff Recommendation: Receive. e) Minutes of Nottawasaga Valley Conservation Authority Board meeting held on March 25, 2011. Staff Recommendation: Receive. f) Minutes of Lake Simcoe Region Conservation Authority meeting held on March 25, 2011 and highlights of meeting held on April 29, 2011. Staff Recommendation: Receive. Motion No. C110511 -15 Moved by Meyer, Seconded by Hough Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public — None b) Correspondence dated April 14, 2011 from Township of Tay and correspondence dated April 28, 2011 from Town of Penetanguishene, re: Support for Rural Schools. Received. c) Minutes of Barrie Public Library meeting held on February 24, 2011. Received. d) Minutes of Orillia Public Library meeting held on March 23, 2011. Received. e) Minutes of Nottawasaga Valley Conservation Authority Board meeting held on March 25, 2011. Received. f) Minutes of Lake Simcoe Region Conservation Authority meeting held on March 25, 2011 and highlights of meeting held on April 29, 2011. Received. Carried. Page 9 of 16 Page 23 of 229 6a) - Minutes of Council meeting held on May 11, 2011. Council Meeting Minutes — May 11, 2011. 13. COMMUNICATIONS: a) Correspondence dated April 18, 2011 from Harry Alkema, Chairperson, Muscular Dystrophy Easter Seals, re: Tent Permit Exemption Request, Trehaven Muscular Dystrophy Community Charity Golf Tournament, July 16, 2011. Motion No. C110511 -16 Moved by Evans, Seconded by Lancaster Be it resolved: 1. That the correspondence dated April 18, 2011 from Harry Alkema, Chairperson, Muscular Dystrophy re: Request to Waive Tent Permit Fee, Trehaven Muscular Dystrophy Community Charity Golf Tournament, July 16, 2011 be received. 2. That the organization be requested to submit the applicable fee in the amount of $100.00 for the Tent Permit. 3. And That the applicant be advised of Council's decision under the Director of Corporate Services /Clerk's signature. Defeated. b) Correspondence dated April 15, 2011 from Frederick Moynes and correspondence received April 21, 2011 from Barbara Stewart re: Planned Paving Line 7 North, Moonstone Road North to Dead End. Correspondence from Dan Tomkinson was distributed to members of Council and staff. Motion No. C110511 -17 Moved by Hough, Seconded by Meyer Be it resolved 1. That the correspondence dated April 15, 2011 from Frederick Moynes and correspondence received April 21, 2011 from Barbara Stewart re: Planned Paving Line 7 North, Moonstone Road North to Dead End be received. 2. That the planned paving for Line 7 North, Moonstone Road North to Dead End (North of County Road 19) proceed as adopted at the February 2, 2011 Council meeting per Motion No. C110202 -10. 3. And Further That the applicants be notified of Council's decision under the Director of Transportation and Environmental Services' signature. Carried. Page 10 of 16 Page 24 of 229 6a) - Minutes of Council meeting held on May 11, 2011. Council Meeting Minutes — May 11, 2011. c) Correspondence dated May 5, 2011 from Robb Meier, President, Barrie Cycling Club re: Youth Road Race Proposal, Saturday, May 21, 2011. Motion No. C110511 -18 Moved by Lancaster, Seconded by Evans Be it resolved 1. That the correspondence dated May 5, 2011 from Robb Meier, President, Barrie Cycling Club., re: Barrie Cycling Club - Youth Road Race Proposal, Saturday, May 21, 2011 be received. 2. That the applicant liaise with the County of Simcoe with respect to the partial road closure request for Old Barrie Road. 3. That the applicant provide proof of insurance naming the Township of Oro - Medonte as an additional insured in the amount of $5,000,000.00. 4. That the applicant provides appropriate notification and liaise with the Oro - Medonte Fire & Emergency Services, Municipal Law Enforcement Officers, Ontario Provincial Police, local residents and businesses affected. 5. That the applicant liaise with the Oro - Medonte Chamber of Commerce to promote local businesses and area accommodations. 6. And Further That the Director of Recreation and Community Services notify the applicant and liaise with the Director of Transportation and Environmental Services accordingly. Carried. d) Correspondence dated April 25, 2011 from Jonathan Geisler, Oxfam Trailwalker Canada, re: Request to Use Sweetwater Park for Oxfam Trailwalker Canada Event, July 22 -24, 2011. Motion No. C110511 -19 Moved by Meyer, Seconded by Hough Be it resolved 1. That the correspondence dated April 25, 2011 from Jonathan Geisler, Oxfam Trailwalker Canada, re: Oxfam Trailwalker Canada Event, July 22 -24, 2011 be received. 2. That the applicant provide proof of insurance naming the Township of Oro - Medonte as an additional insured in the amount of $5,000,000.00. 3. That the applicant provides appropriate notification and liaise with the County of Simcoe, Ontario Provincial Police, Oro - Medonte Township Fire & Emergency Services, Oro - Medonte Township Municipal Law Enforcement Officers, local residents and businesses affected. 4. That the applicant liaise with the Development Services division to obtain the necessary permits for the event. 5. That the applicant liaise with the Oro - Medonte Chamber of Commerce to promote local businesses and area accommodations. 6. And Further That the Director of Recreation and Community Services notify the applicant and liaise with the Director of Transportation and Environmental Services accordingly. Carried. Page 11 of 16 Page 25 of 229 6a) - Minutes of Council meeting held on May 11, 2011. Page 26 of 229 6a) - Minutes of Council meeting held on May 11, 2011. Council Meeting Minutes — May 11, 2011. 15 BY -LAWS: a) By -Law No. 2011 -012 A By -law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees /Technical Support Groups, and Expenses for Employees, and to Repeal By -law Nos. 2010 -081 and 2010- 116. b) By -Law No. 2011 -030 A By -Law to Regulate the Place and Use of Election Signs within the Township of Oro - Medonte and to Repeal By -Law No. 2010 -102. c) By -Law No. 2011 -068 A By -law to Repeal By -law No. 2010 -146 and to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Indian Park Association described as lands as follows: BLOCK A PLAN M- 9, PART 1 ON PLAN 51R37479, S/T EASEMENTS IN LT354320, LT441545 & SC27085 BEING ALL OF PIN 74057- 0536 (LT) ROLL # 43 -46- 010 - 003 -14800 (LOT 2) TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE. d) By -Law No. 2011 -069 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Indian Park Association described as lands as follows: Part Block D, Plan M -8, Being Part 1 on Plan 51 R- 37175; S/T Easement as in LT354320 & LT441545 Being all of PIN 74057 -0551 (LT), Township of Oro - Medonte, County of Simcoe. e) By -Law No. 2011 -070 A By -law to remove the Holding symbol on lands described as follows: Part Block D, Plan M -8, Being Part 1 on Plan 51 R- 37175; S/T Easement as in LT354320 & LT441545 Being all of PIN 74057 -0551 (LT), Township of Oro - Medonte, County of Simcoe. f) By -Law No. 2011 -071 A By -law to Appoint a Representative to the Orillia & Area Physician Recruitment & Retention Committee. g) By -Law No. 2011 -073 A By -law to Name, Assume and Establish Highways Within the Township of Oro - Medonte, Red Oak Crescent Plan 51 M -696; Basswood Circle Plan 51 M -696; Jenna Court Plan 51 M -696 and 51 M -767; Diane Court Plan 51 M -696 and 51 M -767; And to Repeal By -law No. 2011 -065. Page 13 of 16 Page 27 of 229 6a) - Minutes of Council meeting held on May 11, 2011. Page 28 of 229 6a) - Minutes of Council meeting held on May 11, 2011. Council Meeting Minutes — May 11, 2011. Motion No. C110511 -22 Moved by Meyer, Seconded by Hough Be it resolved that the following by -laws: a) By -Law No. 2011 -012 A By -law to Provide for Remuneration and Expenses for be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 15 of 16 Page 29 of 229 Members of Council and Council's Appointees to Local Boards and Committees /Technical Support Groups, and Expenses for Employees, and to Repeal By -law Nos. 2010 -081 and 2010 -116. c) By -Law No. 2011 -068 A By -law to Repeal By -law No. 2010 -146 and to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Indian Park Association described as lands as follows: BLOCK A PLAN M -9, PART 1 ON PLAN 51 R37479, S/T EASEMENTS IN LT354320, LT441545 & SC27085 BEING ALL OF PIN 74057 -0536 (LT) ROLL # 43-46- 010 -003- 14800 (LOT 2) TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE. d) By -Law No. 2011 -069 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Indian Park Association described as lands as follows: Part Block D, Plan M -8, Being Part 1 on Plan 51 R- 37175; S/T Easement as in LT354320 & LT441545 Being all of PIN 74057 -0551 (LT), Township of Oro - Medonte, County of Simcoe. e) By -Law No. 2011 -070 A By -law to remove the Holding symbol on lands described as follows: Part Block D, Plan M -8, Being Part 1 on Plan 51 R- 37175; S/T Easement as in LT354320 & LT441545 Being all of PIN 74057 -0551 (LT), Township of Oro - Medonte, County of Simcoe. f) By -Law No. 2011 -071 A By -law to Appoint a Representative to the Orillia & Area Physician Recruitment & Retention Committee. g) By -Law No. 2011 -073 A By -law to Name, Assume and Establish Highways Within the Township of Oro - Medonte, Red Oak Crescent Plan 51 M -696; Basswood Circle Plan 51 M -696; Jenna Court Plan 51 M -696 and 51 M -767; Diane Court Plan 51 M -696 and 51M -767; And to Repeal By -law No. 2011 -065. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 15 of 16 Page 29 of 229 6a) - Minutes of Council meeting held on May 11, 2011. Council Meeting Minutes — May 11, 2011. 16.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17.CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18 CONFIRMATION BY -LAW: a) By -Law No. 2011 -066 By -Law No. 2011 -066, Being a By -Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, May 11, 2011. Motion No. C110511 -23 Moved by Meyer, Seconded by Hough 19.ADJOURNMEN Motion to Adjourn Moved by Evans, Seconded by Lancaster Be it resolved that we do now adjourn at 8:21 p.m. IV Mayor, H.S. Hughes Clerk, J. Douglas Irwin Carried. Carried. Page 16 of 16 Page 30 of 229 6b) - Minutes of Human Resources Committee meeting held on A... THE TOWNSHIP OF ORO- MEDONTE HUMAN RESOURCES COMMITTEE MINUTES Tou ,yuhip of Neufeld Room flroird Heritage, Eariring Fntrre Wednesday, April 27, 2011 TIME: 1:03 p.m. 2010 - 2014 COUNCIL., Present: Mayor H.S. Hughes NV "'I"S' Deputy Mayor Hough Councillor Coutanche Robin Dunn, Chief Administrative Officer Tom Gazda, Gazda, Houlne Associates Inc. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. Page 1 of 4 Page 31 of 229 6b) - Minutes of Human Resources Committee meeting held on A... Human Resources Committee Minutes —April 27, 2011 4. MINUTES OF COMMITTEE: a) Minutes of Human Resources Committee meeting held on March 30, 2011 Motion No. HR110427 -2 Moved by Hughes, Seconded by Hough It is recommended that the minutes of the Human Resources Committee meeting held on March 30, 2011, be adopted as printed and circulated. Carried. 5. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. HR110427 -3 Moved by Hough, Seconded by H It is recommended that we do now go in Closed Session at 1 • personal matter affecting an identifiable individual. 18 p.m. to discuss It is recommended that we do now Rise and Report at 4:20 p.m. Carried. Page 2 of 4 Page 32 of 229 6b) - Minutes of Human Resources Committee meeting held on A... Human Resources Committee Minutes —April 27, 2011 c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Organizational Review & Staffing). The following staff were present: Robin Dunn, CAO; Tom Gazda, Gazda, Houlne Associates Inc. Motion No. HR110427 -5 Moved by Hough, Seconded by Hughes It is recommended that the confidential verbal information and confidential correspondence dated April 27, 2011, presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual (Organizational Review & Staffing) be received. Carried. d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management). The following staff were present: Robin Dunn, CAO; Tom Gazda, Gazda, Houlne Associates Inc. Motion No. HR110427 -6 Moved by Hough, Seconded by Hughes It is recommended that the confidential verbal information and confidential correspondence dated April 27, 2011, presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management) be received. Carried. e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Labour Relations). The following staff were present: Robin Dunn, CAO; Tom Gazda, Gazda, Houlne Associates Inc. Motion No. HR110427 -7 Moved by Hughes, Seconded by Hough It is recommended that the confidential verbal information presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual (Labour Relations) be received. Carried. Page 3 of 4 Page 33 of 229 6b) - Minutes of Human Resources Committee meeting held on A... Human Resources Committee Minutes —April 27, 2011 6. REPORTS OF MUNICIPAL OFFICERS: None. 7. NOTICE OF MOTIONS: None. 8. ADJOURNMENT: a) Motion to Adjourn. Motion No. HR110427 -8 n, CAO Carried. Page 4 of 4 Page 34 of 229 6c) - Minutes of Oro - Medonte History Association meeting hel... March 16, 2011 minutes Oro- Medonte History Association Attendance: Jadeen Henderson, Bruce Wiggins— vice - chair, Geoffrey Booth —chair, Sheila Kirkland— secretary Invited: Shawn Binns Absent: Allan Howard and Justin Hodgkinson Minutes of February 16 meeting moved by Bruce and seconded by Jadeen that they are accepted as amended. PASSED Amendment: Under Old Business 93 second bullet should read, "A suggestion was made to have someone" Old Business 1. King Edward Choir —Geoff gave an overview of the evening 2. Cabin update —Bruce has not heard from the owner and feels the roof has been covered 3. Draft Heritage policy: Shawn discussed the need for comprehensive policies and procedures especially about accepting and storing donations. Proper resource allocation is an issue for the Township. Action Plan • Review Terms of Reference: include possibility of Committee of Council, policies, etc. Shawn Binns suggested a separate meeting to discuss the Heritage Policy, etc. • We the Association asked Shawn to get Springwater Township's policies on heritage • S.W.A.T. analysis to be done Thursday March 31, 5:30 p.m. at the Administration Centre 4. Storage of data/items donated to OMHA on behalf of Township citizens. This generated a heated debate as items are being stored and then needing to be moved often without the knowledge of the OMHA so finding items becomes a problem. This will be discussed as part of our S.W.A.T. analysis. 5. Jadeen has a 1917 map of old Oro Township at the Antique centre in Barrie that she will review with Don Campbell for the one room school placements to see if it is appropriate. New Business 1. A CD containing the Rail Trail draft signage was distributed to all members for review ASAP. 2. Building at Calvary Church on the 5/6 Sideroad. Jadeen will photograph the plaque and building and will follow -up to Shawn Binns and OMHA. 3. Hawkestone Hall Seniors group has requested a guest speaker on the history of Hawkestone for March 24 from 10 a.m. to noon. Geoff will ask Tim Crawford if he can do it. 4. 1856 Business directory for Simcoe County now reprinted and available at the Barrie Antique Centre. Page 35 of 229 6c) - Minutes of Oro - Medonte History Association meeting hel... 5. Carolyn Wilson's church is celebrating their 150th Anniversary on June 24. Jadeen will get more information on this event. 6. Pat Richardson picked up a copy of "Raise the Spirit" to show at her Women's Institute. 7. Shawn Binns told us the Township is updating the website so any suggestions contact Shawn or do the online survey. We suggested the books available and prices to be included. Correspondence 1. War of 1812 committee — planning in 2013 a Tall Ships regatta. Geoff will contact them regarding our interest. 2. Laura Maguire: possible event assistance has contacted us. We discussed having her help with planning events to celebrate 1812/13, especially regarding getting funding. Group consensus was that we contact her for assistance. 3. Brotherhood Tours —email with tour outline for Southern Ontario received. 4. Email forwarded from Shawn Binns re: building on property of Calvary Church. Next meeting is April 13, 2011 at 6:30 p.m. at the Northway Restaurant. Adjourned. Respectfully submitted, Sheila Kirkland Page 36 of 229 9a) - 10:00 a.m. Brandi Clement, The Jones Consulting Group... Dear Mr. Irwin: Re: Oro Centre Lands - Southwest Corner including Bateman Furniture lands Request for Deputation -May 4, 2011 Council Meeting Further to our meeting with your Director of Development Services, Andria Leigh, we wish to respectfully request a Deputation before Council at your May 4, 2011 regularly scheduled Council meeting. Our client, Bruce Bateman, Bateman Furniture, owns property at the southwest corner of Highway 400 and Line 7 South in the Oro Centre Secondary Plan Area. This is in addition to the lands that he owns which house the Bateman Furniture plaza. As you can see from the attached illustration of the Oro Centre Secondary Plan (Schedule E of the Official Plan), the majority of the subject lands are designated Highway 11 Special Policy Area, In discussions with both Township Staff and the Ministry of Transportation, it is our understanding that these lands were set aside during the last Official Plan update for future consideration of a 'clover -leaf' intersection and associated widenings in this location. However, through further discussions with the MTO, it has become clear that they do not foresee this type of intersection in this particular location as necessary in the future. As such, our client wishes to explore options for developing the corner lands by redesignating and rezoning the property for commercial purposes, including opportunities to expand his existing property with perhaps an outbuilding and expansion of the existing plaza itself, Our delegation will speak to the future plans for these lands with hopes of understanding the position of Council with respect to future development in Oro Centre, We have also included a concept plan illustrating the location of potential future development on the subject lands. Thank you for this opportunity. Yours truly, THE JONES CONSULTING GROUP LTD. Clement, MURP, AICP, MCIP, RPP Bruce Bateman, Bateman Furniture Head Office: Barrie 229 Mapleview Drive, Unit 1 Barrie, ON L4N OW5 705- 734 -2538 • 705- 734- -1056 fax Coll Ingwood 705- 446 -3230 Poem Tl Rw2 www,lonesconsultina.corn Page 37 of 229 RECEIVED1 mosompli April 21, 2011 APR 2 6 2011 VIA EMAIL ORO -MEDON E: Doug Irwin, Clerk JONES Clerk's Office Township of Oro- Medonte 148 Line 4 South CONSULTING GROUP LTD. Box 100 PLANNERS, ENGINEERS, SURVEYORS Oro, ON LOL 2X0 Dear Mr. Irwin: Re: Oro Centre Lands - Southwest Corner including Bateman Furniture lands Request for Deputation -May 4, 2011 Council Meeting Further to our meeting with your Director of Development Services, Andria Leigh, we wish to respectfully request a Deputation before Council at your May 4, 2011 regularly scheduled Council meeting. Our client, Bruce Bateman, Bateman Furniture, owns property at the southwest corner of Highway 400 and Line 7 South in the Oro Centre Secondary Plan Area. This is in addition to the lands that he owns which house the Bateman Furniture plaza. As you can see from the attached illustration of the Oro Centre Secondary Plan (Schedule E of the Official Plan), the majority of the subject lands are designated Highway 11 Special Policy Area, In discussions with both Township Staff and the Ministry of Transportation, it is our understanding that these lands were set aside during the last Official Plan update for future consideration of a 'clover -leaf' intersection and associated widenings in this location. However, through further discussions with the MTO, it has become clear that they do not foresee this type of intersection in this particular location as necessary in the future. As such, our client wishes to explore options for developing the corner lands by redesignating and rezoning the property for commercial purposes, including opportunities to expand his existing property with perhaps an outbuilding and expansion of the existing plaza itself, Our delegation will speak to the future plans for these lands with hopes of understanding the position of Council with respect to future development in Oro Centre, We have also included a concept plan illustrating the location of potential future development on the subject lands. Thank you for this opportunity. Yours truly, THE JONES CONSULTING GROUP LTD. Clement, MURP, AICP, MCIP, RPP Bruce Bateman, Bateman Furniture Head Office: Barrie 229 Mapleview Drive, Unit 1 Barrie, ON L4N OW5 705- 734 -2538 • 705- 734- -1056 fax Coll Ingwood 705- 446 -3230 Poem Tl Rw2 www,lonesconsultina.corn Page 37 of 229 9a) - 10:00 a.m. Brandi Clement, The Jones Consulting Group... Page 38 of 229 � 3�s N o�� 0 N G W o CU O C 4-- U N QU) U U _ 0 U C - a � a LO) rn 2 U Q U x 1 = �Kl 41L v� v c m m o p� U O J a N 07 U U U o .:... O E? o > O O O w C Page 38 of 229 9a) - 10:00 a.m. Brandi Clement, The Jones Consulting Group... Page 39 of 229 9b) - 10:10 a.m. Jan Novak, The Images Thanksgiving Studio ... f; Bpi RE lIJ EST.FOR P[l1'ATION' BEi=Oi :: Mnrrf lfMtigf. rarhirrX lislpro Any written or electronic submissions and background information for consideration by Council/Committee must be submitted to the Clerk by 4.34 pm on the Wednesday of the week prior to the preferred meeting. Electronic submissions should be submitted in Microsoft PowerPoint MMccrosoR Word format. Preferred Meeting end Date: May 18, 2019 ED I am requesting deputation to speak: �A y 1 12011 a) Cl on my own behalf; or b) Won behalf of a group I organization I association, if b), please state name of group, organization /ii istion The images Thanksgiving Studio Tour I would like to use: Q projector Q taptop Name(s) of Speaker(s) A deputation wishing to appear before CounciltCommittee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10) minutes_ Jan Novak Subject of Presentation Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a moors to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of it* content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Please note, if you intend to include handouts or a presentation using electronic devices, one (1) copy of any electronic presentation and fifteen (15) hard copies of the presentation including any handouts and are to be delivered to the Clerk's Office In accordance with the guidelines for DeputationsfDolegattons outlined in the Township's Procedural By -law. Application for Grant: The Images Thanksgiving Studio Tour Reason why this presenWon N Important to Council and to the municipalily., Exposure of the Township, Cullum, Artists and their Studios and other supporting local business that e local and out of e area visitors encounter on a our. Ye-ar-around marketing of e area by - Images Studio Tour via other arts groups, art exhibitions, trade shows and printed materials. Date of Request: April 15, 2019 Signatures) of Speaker(sj: Address: 8 Fairway Court - )4orseshoe Valley, RRt Shanty Say Ontario LOL 2LO Telephone: 705 790 4790 Email., Imsoes. Studio. TourOaraall com Fax: Email: JDN .PhotographY.CanadaQgmali.com Note: Additional material may be circulated I presented at the time of fie deputation. Scheduling will be at the discretion of the Cleric. and will be confirmed. There are no guarantees that by requesting a certain dates) your deputation will be accepted, as prior , commitments may make it necessary to schedule an alternate date suggested by the Clerk. Personal information on this form is coleoled under the legal Who* of dw Munidpel Act, S.Q. 2001. p:25 as amended. The knformaion is aolleci5ed and fined for the purpose of oreaft •record th0 b ombble to gw owavf pubila Wwant to Sec&m 27 d the Mwi*W Freedom of IMonnadan and Protection of Primacy Act, Ousellons about Oft collection Owid be cl. m A ad 10 the CMrk's 001ce, The CoMwaWn of the Towrphip of Oro-ttedonle, 148 Line T South. Boor 100, Qiop Omar a, t.OL 2XO: 0112011 Page 40 of 229 10a) - Report No. Fl 2011 -14, Paul Gravelle, Director of Fin... Zn Township REPORT Proud Heritage, Exciting Future Report No. FI 2011 -14 To: Council Prepared By: Janice MacDonald Meeting Date: May 18, 2011 Subject: Statement of Accounts — April 30, 2011 Motion # AC00652 Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. That Report No. Fl 2011 -14 is received. 2. The accounts for the month of April, 2011 totalling $ 863,972.34 are received. BACKGROUND: Following is the statement of accounts for the month of April. Batch No. Date Amount Cheque Registers: AQ00470 April 01, 2011 320.00 AC00651 April 06, 2011 124,579.34 AC00652 April 13, 2011 283,363.51 AC00653 April 20, 2011 70,726.30 AC00654 April 27, 2011 98,227.17 FINANCE Report No. 2011 -14 $ 577,216.32 May 18, 2011 Page 1 of 2 Page 41 of 229 10a) - Report No. Fl 2011 -14, Paul Gravelle, Director of Fin... Payroll: PR00569 April 09, 2011 133,875.74 PR00572 April 23, 2011 142,085.33 $ 275,961.07 Credit Card Registers: AE00356 April 26, 2011 1,802.37 AE00357 April 26, 2011 1,335.12 AE00358 April 26, 2011 55.45 AE00359 April 26, 2011 542.17 AE00360 April 26, 2011 850.50 AE00361 April 26, 2011 781.73 AE00362 April 26, 2011 1,477.37 AE00363 April 26, 2011 3,950.24 $ 10,794.95 Total: $ 863,972.34 ATTACHMENTS: Cheque Registers. CONCLUSION: That the accounts for the month of April are received. Respectfully submitted: Jan' acDonald, Accounting Clerk C.A.O. Approval / Comments: SMT Approval / Comments: FINANCE May 18, 2011 Report No. 2011 -14 Page 2 of 2 Page 42 of 229 10b) - Paul Gravelle, Director of Finance/Treasurer/Deputy C THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NUMBER 2009-105 A by-law for the imposition of development charges WHEREAS the Development Charges Act, S.0 1997 c. 27, as amended, (hereinafter called "the Act") provides that the council of a municipality may by by-law impose development charges against land to pay for increased capital costs required because of increased need for services; AND WHEREAS a development charges background study has been completed in accordance with the Act; AND WHEREAS the Council of the Township of Oro-Medonte has given notice and held a public meeting on the 28`h day of July, 2009 in accordance with the Act and the regulations thereto; NOW THEREFORE THE COUNCIL OF THE TOWNSHIP OF ORO-MEDONTE ENACTS AS FOLLOWS: 1.0 DEFINITIONS 1.1 In this by-law, (1) "Act" means the Development Charges Act, S.O. 1997, c. 27, as amended, or any successor thereto; (2) "Accessory use" means where used to describe a use, building, or structure, that the use, building or structure is naturally and normally incidental, subordinate in purpose of floor area or both, and exclusively devoted to a principal use, building or structure; (3) "Apartment unit" means any residential dwelling unit within a building containing three or more dwelling units where access to each residential unit is obtained through a common entrance or entrances from the street level and the residential units are connected by an interior corridor; (4) "Bedroom" means a habitable room larger than seven square metres, including a den, study, or other similar area, but does not include a living room, dining room or kitchen; (5) "Benefitting area" means an area defined by a map, plan or legal description in a front-ending agreement as an area that will receive a benefit from the construction of a service; (6) "Board of education" means a board defined in subsection 1 (1) of the Education Act, R.S.O. 1990 c. E.2, as amended, or any successor thereto; (7) "Building Code Act" means the Building Code Act, S.O. 1992, c. B.23, as amended, or any successor thereto; (8) "Capital cost' means costs incurred or proposed to be incurred by the municipality or a local board thereof directly or by others on behalf of, and as authorized by, the municipality or local board, (a) to acquire land or an interest in land, including a leasehold interest; (b) to improve land; (c) to acquire, lease, construct or improve buildings and structures; (d) to acquire, lease, construct or improve facilities including, (I) rolling stock with an estimated useful life of seven years or more, (ii) furniture and equipment, other than computer equipment, and (III) materials acquired for circulation, reference or information purposes by a library board as defined in the Public Libraries Act, R.S.O. 1990, c. P.44; Page 1 of 9 Page 43 of 229 10b) - Paul Gravelle, Director of Finance /Treasurer /Deputy C... Page 44 of 229 (e) to undertake studies in connection with any of the matters referred to in clauses (a) to (d); (f) to complete the development charge background study under Section 10 of the Act; and (g) interest on money borrowed to pay for costs in (a) to (d). required for the provision of services designated in this by -law within or outside the municipality. (9) "Commercial" means any non - residential development not defined under "institutional" or "industrial'; (10) "Council" means the Council of The Corporation of the Township of Oro - Medonte; (11) "Development" means the construction, erection or placing of one or more buildings or structures on land or the making of an addition or alteration to a building or structure that has the effect of increasing the size or usability thereof, and includes redevelopment; (12) "Development charge" means a charge imposed pursuant to this By -law; (13) "Dwelling unit" means any part of a building or structure used, designed or intended to be used as a domestic establishment in which one or more persons may sleep and are provided with culinary and sanitary facilities for their exclusive use; (14) "Existing industrial building" means a building or buildings existing on a site in the Township of Oro - Medonte on the day this by -law comes into effect or the first building or buildings constructed and occupied on a vacant site pursuant to site plan approval under section 41 of the Planning Act, R.S.O. 1990 c. P.13, as amended, (the "Planning Act') subsequent to this by -law coming into effect for which full development charges were paid, and is used for or in connection with, (i) the production, compounding, processing, packaging, crating, bottling, packing or assembling of raw or semi - processed goods or materials in not less than seventy -five percent of the total gross floor area of the building or buildings on a site ( "manufacturing ") or warehousing related to the manufacturing use carried on in the building or buildings; (ii) research or development in connection with manufacturing in not less than seventy -five percent of the total gross floor area of the building or buildings on a site; (iii) retail sales by a manufacturer, if the retail sales are at the site where the manufacturing is carried out, such retail sales are restricted to goods manufactured at the site, and the building or part of a building where such retail sales are carried out does not constitute greater than twenty -five percent of the total gross floor area of the building or buildings on the site; or (iv) office or administrative purposes, if they are, (1) carried out with respect to manufacturing or warehousing; and (2) in or attached to the building or structure used for such manufacturing or warehousing; (15) "Farm Building" means a building or structure actually used as part of or in connection with a bona fide farming operation and includes barns, silos and other buildings or structures ancillary to a bona fide farming operation, but excluding a residential use. (16) "Grade" means the average level of finished ground adjoining a building or structure at all exterior walls; (17) "Gross floor area" means the total floor area of all floors above grade of a dwelling unit measured between the outside surfaces of exterior walls or between the outside surfaces of exterior walls and the centre line of party walls dividing the dwelling unit from other dwelling units or other portion of a building; In the case of a non- residential building or structure, or in the case of a mixed- use building or structure in respect of the non - residential portion thereof, the total I area of all building floors above or below grade measured between the outside Page 2 of 9 Page 44 of 229 10b) - Paul Gravelle, Director of Finance /Treasurer /Deputy C... surfaces of the exterior walls, or between the outside surfaces of exterior walls and the centre line of party walls dividing a non - residential use and a residential use, except for any of the following: (i) A room or enclosed area within the building or structure above or below grade that is used exclusively for the accommodation of heating, cooling, ventilating, electrical, mechanical or telecommunications equipment that services the building; (ii) Loading facilities above or below grade; (iii) A part of the building or structure below grade that is used for the parking of motor vehicles or for storage or other accessory use; (18) "Industrial" means lands, buildings or structures used or designed or intended for use for manufacturing, processing, fabricating or assembly of raw goods, warehousing or bulk storage of goods, and includes office uses and the sale of commodities to the general public where such uses are accessory to an industrial use, but does not include the sale of commodities to the general public through a warehouse club; (19) "Institutional" means lands, buildings or structures used or designed or intended for use by an organized body, society or religious groups for promoting a public or non - profit purpose and shall include, but without limiting the generality of the foregoing, places of worship, and special care facilities; (20) "Local board" has the same definition as defined in the Development Charges Act, S. 0. 1997 c.27, as amended; (21) "Local services" means those services, facilities or things which are under the jurisdiction of the municipality and are related to a plan of subdivision or within the area to which the plan relates in respect of the lands under Sections 41,51 or 53 of the Planning Act R.S.O. 1990, c. P.13, as amended or any successor thereto; (22) "Mobile home" means any dwelling that is designed to be made mobile, and constructed or manufactured to provide a permanent residence for one or more persons, but does not include a travel trailer or tent trailer; (23) "Multiple dwelling" means all dwellings other than single detached dwellings, semi - detached dwellings, and apartment dwellings; (24) "Municipality" means The Corporation of the Township of Ora - Medonte; (25) "Non - residential use" means a building or structure of any kind whatsoever used, designed or intended to be used for other than a residential use and includes all commercial, industrial and institutional uses; (26) "Owner" means the owner of land or a person who has made application for an approval for the development of land upon which a development charge is imposed; (27) "Regulation" means any regulation made pursuant to the Act; (28) "Residential use" means lands, buildings or structures of any kind whatsoever used, designed or intended to be used as living accommodations for one or more individuals; (29) "Semi- detached dwelling" means a dwelling unit in a residential building consisting of two dwelling units having one vertical wall or one horizontal wall, but no other parts, attached or another dwelling unit where the residential units are not connected by an interior corridor; (30) "Services" (or "service ") means those services set out in Schedule 'B" to this By -law; (31) "Servicing agreement" means an agreement between a landowner and the municipality relative to the provision of municipal services to specified lands within the municipality; (32) "Single detached dwelling unit" means a residential building consisting of one dwelling unit and not attached to another structure and includes mobile homes. Page 3 of 9 Page 45 of 229 10b) - Paul Gravelle, Director of Finance/Treasurer/Deputy C 2.0 DESIGNATION OF SERVICES 2.1 The categories of services for which development charges are imposed under this by- law are as follows: (iv) Roads and Related (v) Fire Protection Services (vi) Police Services (vii) Outdoor Recreation Services (viii) Indoor Recreation Services (ix) Administration 2.2 Components of the services designated in Subsection 2.1 are described in Schedule 'A". 3.0 APPLICATION OF BY-LAW RULES 3.1 Development charges shall be payable in the amounts set out in this by-law where: a) the lands are located in the area described in Subsection 3.2; and b) the development of the lands requires any of the approvals set out in Subsection 3.4 a). Area to Which By -law Applies 3.2 Subject to Subsection 3.3, this by-law applies to all lands in the geographic area of the Township_ Exemptions 3.3 Notwithstanding the provisions of this by-law, development charges shall not be imposed with respect to: a) any Municipality or a "local board" thereof; b) a "Board of Education"; C) an enlargement of the gross floor area of an existing industrial building in accordance with Section 4 of the Act; d) the issuance of a building permit in accordance with Section 2(3) of the Act; e) farm buildings as defined herein; f) a place of worship exempt under Section 3 of the Assessment Act; or g) a public hospital under the Public Hospitals Act. Approvals for Development 3.4 a) Development charges shall be imposed on all lands, buildings or structures that are developed for residential or non-residential uses if the development requires, (I) the passing of a zoning by-law or an amendment to a zoning by-law under Section 34 of the Planning Act, (ii) the approval of a minor variance under Section 45 of the Planning Act,, (III) a conveyance of land to which a by-law passed under Subsection 50(7) of the Planning Act applies; (iv) the approval of a plan of subdivision under Section 51 of the Planning Act, (v) a consent under Section 53 of the Planning Act, (vi) the approval of a description under Section 9 of the Condominium Act, 1998, S.O. 1998, c.19; or (vii) the issuing of a permit under the Building Code Act, in relation to a building or structure. b) No more than one development charge for each service designated in Subsection 2.1 shall be imposed upon any lands, buildings or structures to which this by-law applies even though two or more of the actions described in Subsection 3.4(a) are required before the lands, buildings or structures can be developed. C) Despite Subsection 3.4(b), if two or more of the actions described in Subsection 3.4(a) occur at different times, additional development charges shall be imposed if the subsequent action has the effect of increasing the need for services. Page 4 of 9 Page 46 of 229 10b) - Paul Gravelle, Director of Finance /Treasurer /Deputy C... i Rules with Respect to an Industrial Expansion Exemption: 3.5.1 Notwithstanding if a development includes the enlargement of the gross floor area of an existing industrial building, the amount of the development charge that is payable in respect of the enlargement is determined in accordance with the following: (i) Subject to subsection 3.5.1 (iii), if the gross floor area is enlarged by 50 per cent or less of the lesser of: 1. the gross floor area of the existing industrial building, or 2. the gross floor area of the existing industrial building before the first enlargement for which: a) an exemption from the payment of development charges was granted, or b) a lesser development charge than would otherwise be payable under this by -law, or predecessor thereof, was paid, pursuant to Section 4 of the Act and this subsection, the amount of the development charge in respect of the enlargement is zero; i (ii) Subject to subsection 3.5.1 (iii), if the gross floor area is enlarged by more than 50 per cent or less of the lesser of: 1. the gross floor area of the existing industrial building, or 2. the gross floor area of the existing industrial building before the first enlargement for which: a) an exemption from the payment of development charges was granted, or b) a lesser development charge than would otherwise be payable under this by -law, or predecessor thereof, was paid, pursuant to Section 4 of the Act and this subsection, (iii) The amount of the development charge in respect of the enlargement is the amount of the development charge that would otherwise be payable multiplied by the fraction determined as follows: 1. determine the amount by which the enlargement exceeds 50 per cent of the gross floor area before the first enlargement, and 2. divide the amount determined under subsection (ii)1. by the amount of the enlargement (iv) For the purposes of calculating the extent to which the gross floor area of an existing industrial building is enlarged in subsection 3.5.1 (ii), the cumulative gross floor area of any previous enlargements for which: 1. An exemption from the payment of development charges was granted, or 2. A lesser development charge than would otherwise be payable under this by -law, or predecessor thereof, was paid, pursuant to Section 4 of the Act and this subsection, shall be added to the calculation of the gross floor area of the proposed enlargement. (v) For the purposes of this subsection, the enlargement must not be attached to the existing industrial building by means only of a tunnel, bridge, passageway, canopy, shared below grade connection, such as a service tunnel, foundation, footing or parking facility. 3.5.2 For the purpose of section 3.5 herein, "existing industrial building" is used as defined in the Regulation made pursuant to the Act. Amount of Charges Residential 3.6 The development charges described in Schedule "B" to this by -law shall be imposed on residential uses of lands, buildings or structures, including a dwelling unit accessory to a non- residential use and, in the case of a mixed use building or structure, on the residential uses in the mixed use building or structure, according to the type of residential unit, and calculated with respect to each of the services according to the type of residential use. i I Page 5 of 9 Page 47 of 229 10b) - Paul Gravelle, Director of Finance/Treasurer/Deputy C Non-Residential Uses 3.7 The development charges described in Schedules "B" to this by-law shall be imposed on non-residential uses of lands, buildings or structures, and, in the case of a mixed use building or structure, on the non-residential uses in the mixed use building or structure, and calculated with respect to each of the services according to the gross floor area of the non-residential use. Reduction of Development Charges Where Redevelopment 3.8 Despite any other provision of this by-law, where, as a result of the redevelopment of land, a building or structure existing on the same land within 60 months prior to the date of payment of development charges in regard to such redevelopment was, or is to be demolished, in whole or in part, or converted from one principal use to another principal use on the same land, in order to facilitate the redevelopment, the development charges otherwise payable with respect to such redevelopment shall be reduced by the following amounts: a) in the case of a residential building or structure, or in the case of a mixed-use building or structure, the residential uses in the mixed-use building or structure, an amount calculated by multiplying the applicable development charge under Subsection 3.6 and 3.7 and of this by-law by the number, according to type, of dwelling units that have been or will be demolished or converted to another principal use; and b) provided that such amounts shall not exceed, in total, the amount of the development charges otherwise payable with respect to the redevelopment. Time of Payment of Development Charges 3.9 Development charges imposed under this section are payable upon issuance of a building permit with respect to each dwelling unit, building or structure. 4.0 PAYMENT BY SERVICES 4.1 Despite the payments required under Subsection 3.9, Council may, by agreement, give a credit towards a development charge in exchange for work that relates to a service for which a development charge is imposed under this by-law. 5.0 INDEXING 5.1 Development charges imposed pursuant to this by-law may be adjusted annually, without amendment to this by-law, commencing on January 1, 2010 and each January 1 annually thereafter, in accordance with the Statistics Canada Quarterly Construction Price Statistics. 6.0 SCHEDULES 6.1 The following schedules to this by-law form an integral part thereof: Schedule "A" Components of Services Designated in Subsection 2.1 Schedule "B" Residential and Non-Residential Development Charges — municipal -wide 7.0 IMPLEMENTATION OF NON-RESIDENTIAL DEVELOPMENT CHARGE 7.1 The implementation of the Non-Residential Development Charge shall be delayed until July, 2011. 8.0 DATE BY-LAW IN FORCE 8.1 This by-law shall come into force upon passage. 9.0 DATE BY-LAW EXPIRES 9.1 This by-law will expire as of 5 years from the date of passage, unless it is repealed at an earlier date. Page 6 of 9 Page 48 of 229 10b) - Paul Gravelle, Director of Finance/Treasurer/Deputy C 10.0 REPEAL 10.1 Upon the coming into force of this by-law, By-law 2004-94 of the Township of Oro- Medonte is hereby repealed. BY-LAW READ A FIRST AND SECOND TIME THIS 10'h DAY OF AUGUST, 2009. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 10th DAY OF AUGUST, 2009. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. J. Bodglitis Irwin Page 7 of 9 Page 49 of 229 10b) - Paul Gravelle, Director of Finance/Treasurer/Deputy C SCHEDULE"A" TO BY-LAW NO. 2009-105 DESIGNATED MUNICIPAL SERVICES UNDER THIS BY-LAW 1. Roads and Related • Roads, sidewalks, intersections, traffic signals, streetlights • Depots and Domes • Rolling Stock and equipment 2. Fire Protection • Fire Facilities • Fire Vehicles • Small Equipment and Gear 3. Police Services • Police Facilities 4. Outdoor Recreation Services • Parkland Development, Amenities & Trails • Parks Vehicles and Equipment 5. Indoor Recreation Services • Recreation Facilities 6. Administration • Studies Page 8 of 9 Page 50 of 229 10b) - Paul Gravelle, Director of Finance/Treasurer/Deputy C... Page 51 of 229 SCHEDULE "B" TO BY-LAW NO. 2009-105 SCHEDULE OF MUNICIPAL-WIDE DEVELOPMENT CHARGE RESIDENTIAL NON-RESIDENTIAL Service Single-Detached Apartments- Dwelling & Seml- Apartments- 2 Bachelor & 1 Multiple (per ft2 of Gross Floor Detached Dwelling Bedrooms + Bedroom Dwellings Area) Municipal-Wide Services: Roads and Related $2,468 $1,562 $1,114 $2,065 $2,08 Fire Protection Services 886 561 400 741 0,51 Police Services 53 34 24 44 0.04 Outdoor Recreation Services 696 440 314 582 0.16 Indoor Recreation Services 1,001 633 452 837 0.22 Administration 215 136 97 180 0.18 Total Municipal-Wide Services $5,319 $3,366 $2,401 $4,449 $3.19 Page 9 of 9 Page 51 of 229 10c) - Report No. CS 2011 -010, Doug Irwin, Director of Corpo... Township of REPORT Proud Heritage, Exciting Future Report No. CS 2011 -010 To: Council Prepared By: Doug Irwin Meeting Date: May 18, 2011 Subject: Pound Services Agreement Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. That Report No. CS 2011 -010 be received and adopted. 2. That Council endorse the execution of the draft Pound Services Agreement between the Township of Oro - Medonte and the OSPCA. 3. That the Clerk bring forward the appropriate by -law for Council's consideration. 4. And that the OSPCA be advised of Council's decision under the Director of Corporate Services /Clerk's signature. BACKGROUND: ::1 Effective January 1, 2010, the Township of Oro - Medonte Municipal Law Enforcement Officers undertook the enforcement of the Township's Animal Control By -law, which was previously contracted to the Ontario Society for the Prevention of Cruelty to Animals ( OSPCA). The Township's Pound Services are provided by the OSPCA — Orillia Branch, through an 18 month contract. The contract concludes on June 30, 2011. The annual rate for the current Pound contract is $18,000. Corporate Services May 18, 2011 Report No. CS2011 -10 Page 1 of 11 Page 52 of 229 10c) - Report No. CS 2011 -010, Doug Irwin, Director of Corpo... ANALYSIS: Below is a summary of the number of dogs that were taken to the Pound through 2010. Month - 2010 # of Dogs Impounded by MLEO DOLA Charges Laid January 4 0 February 3 0 March 3 1 April 6 1 May 2 1 June 5 0 Jul 9 2 August 7 0 September 4 2 October 2 0 November 1 0 December 5 1 Annual Total 51 8 Staff have worked with the OSPCA to obtain pricing for the continuation of Pound Services through OSPCA — Orillia Branch. Attached, is the draft agreement that OSPCA and staff have developed to continue the Pound Services arrangement. The notable differences in the draft agreement are: • The cost for the first 12 months of the agreement will be $18,540, representing a 3% increase over the past 18 months. There is now a provision included that identifies the annual amount shall be adjusted on each anniversary date of the agreement by the Consumer Price Index for the preceding 12 month period per the Statistics Canada website. • Clarification has been included with respect to the timing when the Township takes a dog to a veterinarian depending on whether it is a life threatening injury or non -life threatening injury. • A clause has been included to coincide with our current practice that a Canine Release Form be obtained from the Township prior to a dog being released from the Pound. • Inclusion of a provision that stipulates if the Township does not receive the written statement containing the monthly statistical information within the stipulated timeframe, that the invoice shall not be paid until the written statement is received and that any invoice not paid by reason of non - receipt of the written statement shall not be subject to interest charges. Corporate Services May 18, 2011 Report No. CS2011 -10 Page 2 of 11 Page 53 of 229 10c) - Report No. CS 2011 -010, Doug Irwin, Director of Corpo... • The Term of the Agreement is identified in a manner that provides options for both parties to terminate the agreement. In the event that the parties do not exercise the termination options, the agreement will remain in place for up to 5 years, being 2016. It should be noted that the OSPCA has not increased the fees that it charges for Claimed Dogs, as stipulated in Schedule "A" of the agreement. It is recommended that Council endorse the execution of the draft Pound Services agreement. In addition, the City of Orillia has provided correspondence to the Township with respect to soliciting interest in a potential partnership with the City with respect to Animal Control enforcement and /or pound services, or whether there was an appetite for a regional approach on the matter. A presentation was made to the Common Interest Committee at its meeting of April 15, 2011. A copy of the correspondence is attached for Council's information. Accordingly, the Director of Corporate Services /Clerk will participate with the City of Orillia, and other interested municipalities, to review options for Council's consideration in relation to the delivery of Animal Control services, and will report back as required. FINANCIAL: An allocation of $18,000 was established for Pound Services in the 2011 Budget. The execution of this agreement will result in an over - expenditure of the allocation in the amount of $270 for 2011. POLICIES /LEGISLATION: • Animal Control By -law, as amended • Dog Owners Liability Act (DOLA) CONSULTATIONS: • OSPCA ATTACHMENTS: • Draft Pound Services Agreement • Correspondence dated May 4, 2011 from City of Orillia re: Animal Control — Common Interest Committee Corporate Services May 18, 2011 Report No. CS2011 -10 Page 3 of 11 Page 54 of 229 10c) - Report No. CS 2011 -010, Doug Irwin, Director of Corpo... CONCLUSION: _7� It is recommend that Council endorse the execution of the draft Pound Services Agreement between the Township of Oro - Medonte and the OSPCA, and that the Clerk bring forward the appropriate by -law for Council's consideration. Respectfully bmitted: /Dou as r n Director o rporate Services /Clerk C.A.O. Approval / Comments: Corporate Services Report No. CS2011 -10 May 18, 2011 Page 4 of 11 Page 55 of 229 10c) - Report No. CS 2011 -010, Doug Irwin, Director of Corpo... Attachment #1 This AGREEMENT made in duplicate this day of 2011 BETWEEN: The Corporation of the Township of Oro - Medonte (the "Corporation ") OF THE FIRST PART - AND - Ontario Society for the Prevention of Curelty to Animals (OSPCA) — Orillia Branch (the "Pound" or "Poundkeeper ") OF THE SECOND PART WHEREAS the Poundkeeper has the facilities and is prepared to act as Poundkeeper for the Corporation; NOW THEREFORE this Agreement witnesses the consideration of the mutual covenants hereinafter contained, the parties hereto agree each with the other as follows: The Corporation agrees: 1. to appoint Ontario SPCA — Orillia Branch as the Poundkeeper for the Corporation commencing July 1, 2011. 2. to pay to the Poundkeeper remuneration for its services an annual sum of $18,540.00, to be billed monthly, effective the 1 `t day of July 2011, for the first 12 months. In the event that this agreement continues for a period of time greater than 12 months, the annual amount shall be adjusted on each anniversary date of the agreement by the Consumer Price Index for the preceding 12 month period per the Statistics Canada website. 3. to ensure the Poundkeeper is provided with a copy of the Corporation's most current Animal Control By -Law. 4. to grant to the Poundkeeper the right to collect dog licensing fees in accordance with the scale of fees authorized by the Corporations By -laws, said fees to be retained by the Township of Oro - Medonte, minus a $2.00 commission fee per licensing dog tag to be retained by the Poundkeeper. 5. to permit the Poundkeeper to retain all fees charged, in accordance with Schedule "A" attached hereto and forming part of this agreement, in relation to Claimed Dogs. Corporate Services Report No. CS2011 -10 May 18, 2011 Page 5 of 11 Page 56 of 229 10c) - Report No. CS 2011 -010, Doug Irwin, Director of Corpo... 6. to be responsible for retrieving and transporting injured dogs to a veterinarian for medical attention. In the event of a life threatening injury the transport to a veterinarian shall occur prior to delivery to the pound. In the event of a non -life threatening injury the dog will be transported by the Corporation to a veterinarian during regular business hours. The Corporation will be responsible for follow up veterinarian care during the 5 day period while the dog is in the Pound. The Corporation shall be responsible for the medical expenses incurred in these matters. 7. to reimburse the OSPCA for costs incurred as a result of their involvement, at the request of the Corporation, in a Provincial Offences investigation. The Poundkeeper agrees: To provide the Corporation with Pound Services pursuant to the Township's current Animal Control By -Law as follows; 1. to provide an animal shelter or adequate arrangements for a shelter capable of providing suitable accommodation for animals impounded, and meeting the requirements for this type of building, and of meeting the requirements of all applicable Provincial legislation. 2. to receive, impound and hold for claim by the owners, any dogs delivered to the Pound by the Municipal Law Enforcement Officers or other duly authorized persons, including residents of the Township of Oro - Medonte, or to dispose of same in accordance with provisions of the Corporation's By -laws. 3. to accept deceased dogs only when delivered to the Pound by the Township's Municipal Law Enforcement Officers. 4. to dispose of all dogs impounded which become the property of the Corporation, in accordance with the Animal Control By -laws of the Corporation and the laws of the Province of Ontario. 5. to dispose of all carcasses of all dogs lawfully impounded and lawfully destroyed in accordance with the Corporation's By -laws and the laws of the Province of Ontario. 6. to provide or to ensure all equipment necessary is available for the proper operation of the pound, and to provide or to ensure all equipment necessary is available to humanely destroy unwanted or unclaimed animals. 7. to ensure the Pound is kept open and in operation on such days and at such hours to allow the owners of impounded dogs reasonable opportunity to reclaim such animals. A list, being Schedule "A" attached hereto and forming part of this agreement, containing the days open and hours of operation shall be provided to the Corporation and may be amended as necessary from time to time. 8. to charge such Pound Fees or other fees as may be approved by the Corporation. The Corporation shall be provided with a list of all such rates, being Schedule "A" attached hereto and forming part of this agreement, that are applicable for pound or other services provided for Pound Services, that have Corporate Services May 18, 2011 Report No. CS2011 -10 Page 6 of 11 Page 57 of 229 10c) - Report No. CS 2011 -010, Doug Irwin, Director of Corpo... been mutually agreed upon by the Poundkeeper and the Corporation, and as may be amended from time to time. 9. to obtain a "Canine Release Form ", being Schedule "B" attached hereto and forming part of this agreement, from the Township of Oro - Medonte prior to the releasing any impounded dog to its owner. 10. to deliver a monthly written statement and invoice, no more than 30 days after the end of the month, of the operations of the Pound as it relates to work done or undertaken on behalf of the Corporation through this agreement. Such statement should provide information as it relates to the number of impounded dogs received, how the dog arrived at the Pound, the length of time detained, if claimed by the owners or once in the control of the Poundkeeper, of their ultimate disposition if possible. In the event that the written statement is not received within the specified time period, the invoice shall not be paid until the statement is received. Any invoice that is not paid by reason of non- receipt of the statement within the specified time period, shall not be subject to interest charges. 11. to indemnify and save harmless the Corporation with respect to all charges, costs, expenses and claims whatsoever, in connection with the operation of the Pound. 12. to keep any and all buildings, equipment and vehicles insured for fire and shall keep themselves and the Corporation properly insured with respect to public liability and property damage, including claims in respect to injury or loss and /or death of any animals while in their care, to the following amounts; Public Liability $3,000,000 Property Damage $ 25,000 Proof of such insurance coverage shall be supplied to the Corporation within 30 days of the commencement of this agreement, and then annually on the anniversary date for the duration of the agreement. 13. to release dog owner's information to the Corporation as needed. 14. to provide telephones at the Pound for the purpose of the public to be able to phone the Pound and to provide a twenty four (24) hour answering service to assist the public. 15. to provide twenty four (24) hour Poundkeeping as required. 16. to pay all costs of operating and maintaining the said Pound. Corporate Services May 18, 2011 Report No. CS2011 -10 Page 7 of 11 Page 58 of 229 1Oc) - Report No. CS 2011 -010, Doug Irwin, Director of Corpo... This Agreement shall only apply to dogs and shall not apply to any other domestic animals or wildlife. Term of Agreement 1. This Corporation and the Poundkeeper agree, as follows: 1.1. that this agreement shall commence on July 1, 2011 and remain in place for up to 5 years, unless; 1.1.1. both parties agree to renegotiate the terms of said agreement, in which event the agreement shall be terminated; or 1.1.2. either party provides ninety (90) days notice, in writing, of its intention to terminate the agreement, in which even the agreement shall terminate at the end of the said ninety (90) days notice. IN WITNESS WHEREOF this Agreement was executed and signed this day of .2011. The Corporation of the Township of Oro- Medonte; The Poundkeeper Mayor, H.S. Hughes Ontario Society for the Prevention of Cruelty to Animals (OSPCA) Chief Financial Officer Clerk, J. Douglas Irwin Corporate Services May 18, 2011 Report No. CS2011 -10 Page 8 of 11 Page 59 of 229 10c) - Report No. CS 2011 -010, Doug Irwin, Director of Corpo... Schedule "A" — Poundkeeper Services Pound Name: Ontario SPCA — Orillia Branch Address: 467 West Street North Orillia ON L3V 5G1 Telephone: (705) 325 -1304 The Poundkeeper shall locate the owner of a dog through rabies tags or license tags not issued by the Corporation and the owner pays all costs associated to retrieve the dog from the pound. The Municipal Law Enforcement Officer will locate the owner of a dog wearing a license tag issued by the Corporation and the owner pays all costs associated to retrieve the dog from the pound. CLAIMED DOGS Admission /Administration fee per animal admitted to Pound $ 50.00 /dog Daily Board $ 25.00 1day Euthanize and Disposal $ 155.00 Rabies Suspect/ Isolation fee HOURS $ 300.00 /animal for 10 days Regular Pound Hours: Mon. 11:00 am — 5:00 pm Thurs. 11:00 am — 5:00 pm Tues. 11:00 am — 5:00 pm Fri. 11:00 am — 5:00 pm Wed. 11 :00 am — 5:00 pm Sat. 11:00 am — 5:00 pm Sun. 11:00 a.m. -2:00 pm Days Closed: Statutory Holidays Corporate Services Report No. CS2011 -10 May 18, 2011 Page 9 of 11 Page 60 of 229 1Oc) - Report No. CS 2011 -010, Doug Irwin, Director of Corpo... Schedule "B" — Poundkeeper Services /Y�/v Proud HMf k,?" F-widug F"m". Canine Release Form Date: To: Orillia Branch - O.S.P.C.A. The owner of a dog being held at your pound has attended at this office and all matters concerning the apprehension of this animal have been dealt with and the Township has no further reason to hold this animal, and consent to its release. Owner's name: Dog's name: Current Tag # Description of dog: Signature Municipal Law Enforcement Print Name Municipal Law Enforcement Corporate Services May 18, 2011 Report No. CS2011 -10 Page 10 of 11 Page 61 of 229 10c) - Report No. CS 2011 -010, Doug Irwin, Director of Corpo... Attachment #2 � tf of C1�xtZ�� Roue ORILLIA CITY CENTRE TELEPHONE 50 ANDREW ST. S., (705) 325 -1311 SUITE 300 FACSIMILE ORILLIA, ON L3V 7T5 OFFICE OF THE CITY CLERK (705) 325 -5178 Legislative Services Division DIRECT LINE (705) 329 -7234 EMAIL: scrawford @orillia.ca May 4, 2011 Township of Oro - Medonte 148 Line 7 South Oro, ON RECEIVED LOL 2X0 MAY 0 9 2011 Attention: Robin Dunn, Chief Administrative Officer ORO- MEDONTE Dear Mr. Dunn: TOWNSHIP Re: Animal Control —Common Interest Committee On April 15, 2011, staff of the City of Orillia spoke to the Common Interest Committee to determine if there was any municipality interested in a potential partnership with the City with respect to enforcement and /or pound services, or whether there was any appetite for a regional approach. There was consensus of the Common Interest Committee to have the members bring this matter back to their respective municipalities and that consideration be given to assigning staff to review this issue. Please note that the undersigned will be the lead staff resource for the City of Orillia. I look forward to hearing from your municipality with regard to this matter. I can be reached at (705) 329 -7234. Sincerely, Shawn Crawford, MLEO(C) Chief Municipal Law Enforcement Officer City of Orillia Corporate Services May 18, 2011 Report No. CS2011 -10 Page 11 of 11 Page 62 of 229 10d) - Report No. CS 2011 -011, Doug Irwin, Director of Corpo... Township of REPORT U /46 &,-n to Proud Heritage, Exciting Future Report No. CS 2011 -011 To: Council Prepared By: Doug Irwin Meeting Date: May 18, 2011 Subject: Common Interest Committee — Terms of Reference Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. CS 2011 -011 be received and adopted. 2. That the Township of Oro - Medonte's representatives on the Common Interest Committee convey Council's preferred option with respect to the operation of the Committee. BACKGROUND: In 2000, the municipalities of Orillia, Oro - Medonte, Ramara and Severn, along with the now Chippewas of Rama First Nation established a Common Interest Committee. All parties agreed upon and established the Terms of Reference for the Committee. The Terms of Reference outlined the purpose and the parameters that the Committee would operate under. ANALYSIS: 71 With the new term of Council, 2010 -2014, and the appointment of some new members to the Common Interest Committee, the Clerks of the municipalities undertook a review of the Terms of Reference to ensure that the Terms were still applicable and met with any legislative changes which have occurred since the inception of the Common Interest Committee. Corporate Services May 18, 2011 Report No. CS2011 -11 Page 1 of 6 Page 63 of 229 10d) - Report No. CS 2011 -011, Doug Irwin, Director of Corpo... An updated Terms of Reference was presented at the April 15, 2011, Common Interest Committee. At this meeting, the Committee requested that the Clerks compose terms that would reflect a "Discussion Group ". Based on the Committee's request, the Clerks have prepared the attached report which will be presented to the Common Interest Committee at its June meeting. The Clerks have concurred that the attached report be presented to our respective Councils to enable the representatives on the Common Interest Committee to have an understanding of each Councils preferred option prior to the next Common Interest Committee meeting. FINANCIAL: • Not applicable POLICIES /LEGISLATION: • Municipal Act, 2001, as amended • Municipal Conflict of Interest Act • Municipal Freedom of Information and Protection of Privacy Act CONSULTATIONS: • Clerks of the municipalities participating in the Common Interest Committee • Ministry of Municipal Affairs & Housing ATTACHMENTS: • Draft Report dated May 9, 2011 re: Common Interest Committee — Terms of Reference Corporate Services May 18, 2011 Report No. CS2011 -11 Page 2 of 6 Page 64 of 229 10d) - Report No. CS 2011 -011, Doug Irwin, Director of Corpo... CONCLUSION: It is recommended that the Township of Oro - Medonte representatives on the Common Interest Committee convey Council's preferred option with respect to the operation of the Committee. ARespectf itted: iorporate Services /Clerk C.A.O. Approval / Comments Corporate Services Report No. CS2011 -11 May 18, 2011 Page 3 of 6 Page 65 of 229 10d) - Report No. CS 2011 -011, Doug Irwin, Director of Corpo... REPORT FROM OFFICIALS TO: Chair & Members Common Interest Committee FROM: Gayle Jackson, Clerk — City of Orillia Janice McKinnon, Clerk — Township of Ramara Doug Irwin, Clerk — Township of Oro - Medonte Sharon R. Goerke, Deputy Clerk — Township of Severn DATE: May 9, 2011 SUBJECT: Common Interest Committee - Terms of Reference Recommendation That the Report from the Municipal Clerks, dated May 9, 2011, with respect to the Terms of Reference for the Common Interest Committee be received; And further that the members of the Common Interest Committee solicit the preference of their respective Councils and report back accordingly. Background At a meeting of the Common Interest Committee held April 15, 2011, area Municipal Clerks were in attendance to assist with amendments required to the Terms of Reference for this Committee. At that meeting, a comprehensive review was undertaken of the Terms of Reference resulting in the Committee requesting the Clerks to compose terms that would reflect a "Common Interest Discussion Group" only to resolve the issues of public meetings, notice and requirements under the Municipal Act. It is important to note, that the Municipal Act has been amended since the original adoption of the Terms of Reference in 2000 for increased accountability and transparency, including the new definition of a "Committee ". Staff was also requested to obtain an opinion on whether or not this Discussion Group would still need to meet the requirements of the Municipal Act. The following opinion has been received from the Ministry of Municipal Affairs on behalf of the Committee: Corporate Services Report No. CS2011 -11 May 18, 2011 Page 4 of 6 Page 66 of 229 10d) - Report No. CS 2011 -011, Doug Irwin, Director of Corpo... Section 238 of the Municipal Act defines a Committee as: Procedure By -law — Definitions 236.(1) In this section and in sections 239 to 239.2, "Committee" means any advisory or other committee, subcommittee or similar entity of which at least 50 per cent of the members are also members of one ormore Councils or Local Boards. It would appear that if all Mayors of four elected Councils sit on this Committee (as well as one of the Chippewas of Rama), it would meet the 50% rule and therefore be subject to the provisions of the Act (eg. Procedure By -law, open meetings, etc.) " The Clerks have also reviewed Section 238 of the Municipal Act and agreed that any Committee established and approved by Municipal Councils which have at least 50°% of the members from one or more Councils would be required to meet all provisions of the Municipal Act. Therefore, the meetings would need to follow procedures for each meeting including regular meeting dates, notice of the meetings (agendas), minutes taken and forwarded to each Council for adoption and the public be allowed to attend if interested in the subject matters to be discussed. It is also the opinion of the Clerks that the establishment of a "Discussion Group" would not alter the need to follow proper procedures and allow the public to attend. In view of the requirements of the Municipal Act, the Common Interest Committee now has two options to consider: Continue with the present Committee, review and amend the Terms of Reference to reflect the current Committee's mandate and relocate the meetings to a venue which can accommodate public attendance. If the Terms of Reference are amended, each participating municipality is required to adopt the new terms in order to continue. 2. Recommend to the participating municipalities that the Common Interest Committee be dissolved at this time. 2 Corporate Services Report No. CS2011 -11 May 18, 2011 Page 5 of 6 Page 67 of 229 1Od) - Report No. CS 2011 -011, Doug Irwin, Director of Corpo... Until the above -noted matters have been resolved, the Common Interest Committee is still mandated by the participating municipalities to operate under the current Terms of Reference, including: ✓ Conduct of the meetings are pursuant to the Municipal Act and governed by the same legislation as Council (eg. Municipal Act Municipal Conflict of Interest Act & Municipal Freedom of Information & Protection of Privacy Act) ✓ An agenda issued to all members of the Councils at least five (5) working days prior to the date of the meeting ✓ Minutes forwarded to the Clerk of each municipality within ten (10) business days ✓ No action shall be taken until each municipality has adopted the recommendations from the Committee In lieu of the foregoing, it is recommended that until this matter is resolved, notice of the meetings be given by each municipality under their notice provisions when the agenda is circulated to the Clerks and the meetings be relocated to accommodate public attendance. Respectfully submitted, Sharon R. Goerke, CMO Deputy Clerk, Township of Severn on behalf of Municipal Clerks from City of Orillia, Township of Oro - Medonte & Township of Ramara 3 Corporate Services May 18, 2011 Report No. CS2011 -11 Page 6 of 6 Page 68 of 229 10e) - Report No. DS2011 -018, Andria Leigh, Director of Deve... REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: DS2011 -018 Council Andria Leigh Meeting Date: Subject: Motion # May 18, 2011 David and Kelly Borne — Roll #: Request for Extension to R.M.S. File #: Agreement - 744 Ridge Road 010 - 009 -08300 East RECOMMENDATION(S): Requires Action 1K For Information Only It is recommended: 1. THAT Report No. DS 2011 -018 be received and adopted. 2. THAT Council authorize the extension to the agreement with David and Kelly Borne to temporarily reside in the existing dwelling until December 31, 2012. 3. AND THAT the Clerk bring forward the appropriate amending by -law authorizing the extended timeframe. BACKGROUND /ANALYSIS: The subject property is approximately 10 acres (4.047 ha), and is located on the north -west side of the intersection of Line 9 South and Ridge Road East (See Attachment #1). There is an existing dwelling located on the property, which was constructed in approximately 1960. The applicant is currently constructing the new dwelling, and requested Council's permission in January 2010 to temporarily reside in the existing dwelling, which will be demolished after completion of the new home. Council executed By -law 2010 -004 on January 13, 2010 and permitted the landowners to continue to reside in their current residence while constructing their new residence until the October 2011. The applicants had recently contacted staff and advised that they do not anticipate being completed the construction by the fall of 2011 as they are completing the work themselves. They have requested the agreement be extended until December 2012 in order to ensure the work is completed. The amendment to the agreement would permit the applicants until December 31, 2012 to complete the construction of the new dwelling and requires the existing dwelling to be removed within one month of the Provisional Occupancy being obtained for the new dwelling. The Township continues to hold securities in the amount of $ 20,000.00 to ensure the conditions for removing the dwelling are complied with. On this basis, staff are recommending Council support the requested amendment to the agreement providing additional time to the applicants to complete the new dwelling prior to demolition of their existing dwelling. DEVELOPMENT SERVICES May 18, 2011 Report No. DS2011 -018 Page 1 of 3 Page 69 of 229 10e) - Report No. DS2011 -018, Andria Leigh, Director of Deve... FINANCIAL: The $20,000 security deposit has been received by the Township and is required to be maintained to ensure removal of the existing dwelling once the new dwelling is constructed. POLICIES /LEGISLATION: The Building Code Act CONSULTATIONS: Mr. & Mrs. Borne ATTACHMENTS: Attachment # 1 — Location Map CONCLUSION: Approval of the amendment to the agreement to permit the landowners to continue to reside in the existing dwelling until December 31, 2012 while they continue to construct their new dwelling is considered appropriate and should be authorized. Respectfully submitted: Andria Leigh, M IP, RPP Director of Development Services SMT Approval / Comments: I C.A.O. Approval / Comments: DEVELOPMENT SERVICES Report No. DS2011 -018 May 18, 2011 Page 2 of 3 Page 70 of 229 10e) - Report No. DS2011 -018, Andria Leigh, Director of Deve... Attachment #1 — Location Map LU Z' Op SUBJECT LANDS 0 30 60 120 980 240 Deters DEVELOPMENT SERVICES May 18, 2011 Report No. DS2011 -018 Page 3 of 3 Page 71 of 229 1 Of) - Report No. DS 2011 -019, Andria Leigh, Director of Dev... 7" hi- of REPORT Proud Heritage, Exciting Future Report No. DS2011 -019 To: Council Prepared By: Kim Allen Meeting Date: May 18/11 Subject: Mandatory Septic Maintenance Inspection Program Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action for Information Only 11 It is recommended that: 1. Report DS2011 -019 be received and adopted; and 2. That the appropriate By -law be brought forward regarding the Township wide septic maintenance re- inspection program for Council's approval. BACKGROUND: During budget deliberations the Development Services Department was requested to provide a report on the Septic Maintenance program. The Township has now received all the required guidelines from MMAH necessary to implement the program. Ontario regulation 315/10 was amended to govern mandatory and discretionary onsite sewage system reinspection program. Under the mandatory requirements the municipality is legislated to inspect all onsite sewage systems that are regulated under the Lake Simcoe Protection Act and all systems regulated under the Clean Water Act. This regulation also allows the municipality to pass a bylaw for discretionary reinspection of onsite systems that are not affected under Ontario Regulation 315/10. Based on the large number of properties affected by the regulation and to be proactive in protecting our environment it is recommended that this program be adopted Township wide. DEPARTMENT Development Services May 18/11 Report No. DS2011 -019 Page 1 of 3 Page 72 of 229 1Of) - Report No. DS 2011 -019, Andria Leigh, Director of Dev... ANALYSIS: The Septic Maintenance program pertains to all onsite sewage systems regulated under the Ontario Building Code. The Township has approximately 7,200 properties that will be affected by this program. For the purpose of administering the program we have broken the Township into five sections. (See attached map) The inspections would start in the most vulnerable areas by Lake Simcoe and then proceed with the less vulnerable areas. All systems are required to be inspected once every five years. Inspections will consist of gathering information and non - intrusive visual inspections to determine that the septic systems are being maintained. If a system appears to be malfunctioning further inspection may be required. Any systems found to be failing will be issued an order to remedy an unsafe situation. The Building Division has investigated different ways to administer the program while trying to keep the financial impact to the Township as low as possible. The following are the options for the septic maintenance program. Use our existing staff compliment to perform the inspections and administer the program. 2. Hire staff on a 6 month contract to perform inspections ( the Building Division will oversee the program ) 3. Contract the program to a qualified company to run the program. (Note at the present time there is only one company that we are aware of offering this service. See attached confidential proposal from CC Tatham ) After reviewing the above the Building Division recommends that Council endorse Option 1 for this year. If our current work load increases substantially that the Development Services Department be authorized to implement Option 2 on the basis that funds were allocated to this year's budget to cover the costs for the operation of this program. The Building Division will monitor the progress of the program on a yearly basis and report back to Council with any necessary revisions. FINANCIAL: The regulations governing the Septic System Maintenance program allows the Municipality to collect fees to recoup the cost of operating this program. The cost to administer the program using optionl or 2 will be $125.00 ($75.00 per inspection plus$50.00 administration fee) per property. Option 3 costs are detailed in CC Tathams proposal however the $50.00 administration fee would be added to that. The $50.00 administration fee could be eliminated if the cost of this program is added to the general tax levy. This would reduce the financial impact to property owners and save substantial staff time required for invoicing, tracking and collecting payments. DEPARTMENT Development Services Report No. DS2011 -019 May 18/11 Page 2 of 3 Page 73 of 229 1Of) - Report No. DS 2011 -019, Andria Leigh, Director of Dev... POLICIES /LEGISLATION: Ontario Clean Water Act Ontario Building Code 2006 Lake Simcoe Protection Act Ontario regulation315 /10 CONSULTATIONS: Director Finance/ Treasurer / Deputy CAO Planning Division Building Division ATTACHMENTS: 1 Attachment #1 Map 2 Attachment #2 confidential report from CC Tatham CONCLUSION: The Mandatory Septic Maintenance System Program is designed to help protect our resident's drinking water and the natural environment. Respectfully submitted: 411—� Kim Allen CBO SMT Approval / Comments: DEPARTMENT Development Services Report No. DS2011 -019 C.A.O. Approval / Comments: May 18/11 Page 3 of 3 Page 74 of 229 1Of) - Report No. DS 2011 -019, Andria Leigh, Director of Dev... Page 75 of 229 VASE Y ROAD VASEY ROAD z PETER STREET W SO z W w z z � z z J Z Z r W cv v> W 2 W Z W Z J J Z_ Z Z_ so et J Z LU UJ Z Z J J Z J 5 z z r -� O MOUNT SAINT LOUIS ROAD W 2�G __._ of w w OPO w z z z WARMINSTER SIDEROAD z � sn Z z z J cn z Z Z W J Z N W Z Z J W J � HORSESHOE VALLEY ROAD W � z Z J Q Z N¢ J O w N BASS LAKE SIDEROAD W z Z BASS LAKE SIDEROAD E z w =U Z W a W Z r Z Z Z 'L' Z J ch W J LLI OLD BARRIE ROAD W w OLD BARRIE ROAD E W z w z Z J 2 z Z w w 20/21 SIDEROAD W w z r Z Z J _ w in w .7 E CO,Q FiIGHWAY�1,1 S �Q'OP� � Oq0 ; w w Legend Section 1 (1,682 lots w /Mun. Add.) Section 1 (-1,837 lots) Section 2 (- -1,870 lots w /Mun. Add.)` Section 2 (- -1,994 lots) Section 3 (1,820 lots w /Mun. Add.) Section 3 (2,070 lots) - Section 4 ( -1,668 lots w /Mun. Add.) — Section 4 (--1,966 lots) Section 5 (-2,013 lots w /Mun. Add.) Section 5 ( -2,348 lots) Page 75 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Page 76 of 229 to N c 3 i N O O O O O O O O O O O O O O O O O O O O O O O O O O 41 �"� O O O O O O O to L1 O O O O u1 Ln Ln La t!} t1? t0 N 00 a) rit N a' t-1 M tr} � O O� Lq > v > O u m DD O � N 7 C' N M V) O O p L 'in O N 0�0 7 G C O un LO N Vf d' N 3 @ Q O Q Q o Q c C � G1 N 0n � Qj O O O ^ O O O O O O O O n 1p O 6 O ZN 3 O H O M O O 0 O 00 O O O 00 Cr 41 C -, 0 C -I M r O O O O 0 0 N 0 O O a) O d a O iF 00 AA- O E Ln N VII t!? to M to t? tO !F Z + tO !F + Qj Qj � c c Q O O Qj OC 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 �. > 9 M O O O O O O O 0 O O O O O O O $ O ul O O tl} O 0 O O O O O O O t!1 C O O O O Q M t/} V} t/} tlT ih V)- {N t111j} rl Q t� to to vNi V Q O N _ W +N ' O O O 0 O O 0 v � � O O 0 O O O O O O O O O O ++ i i O O O O O O O O p Ve0p VO O CD O O O O O i U-1 l0 0 tIO -1 Ln o t7 l 0 0N 0 l7 v i t/ -Ul N N N cI �L r_ l tO tO to o to to to r-I 3 0 0 O V O C < O i O O M. 0 -o •Ct0 I �6 '..O CU M O N `M -� 0 C o - ca a. N m C D O v C Q 'D u O N O rN p N MD u _ ' O d 0 u O y O N 0 � 0 a CL E c 0 p 0 O O E ` r' uv U N :2 o O E i vH o 0 0 0 0 v n +O ' u u ` 01 O uO 7 C D LL Z O a U U Page 76 of 229 to N Page 76 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Coldwater & District Agricultural Society PO Box 339 Coldwater ON LOK 1 EO August 21, 2010 The Corporation of The Township of Oro - Medonte 148 Line 7 S, Box 100 Oro, ON LOL 2X0 Attention: Shawn Binns Re: Budget Call for 2011 Phone: (705) 538 -2111 E -mail: coldwaterfair @yahoo.ca RECEIVED AUG 1 0 2010 ORO- turfEDONTE TOWNSHIP I am writing to you on behalf of the Coldwater and District Agricultural Society. The Coldwater Fall Fair is one of the best area agriculture events with close to 6,000 visitors and exhibitors. It is always held on the last full weekend in September. We are asking if you would consider supporting our Fair with a grant similar to the amount given in past years. The grants that we receive insure that our Agricultural Society is able to encourage interest, promote improvements in and advance the standards of Agriculture, Domestic Industry and Rural Life, now and in the future. We thank you in advance for your time to review our request and look forward to hearing from you. Sincerely, Joanne Reid Treasurer Coldwater & District Agricultural Society Page 77 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... (01 OLD 0_ THE CORPORATION OF THE .�� 148 Line 7 S., Box 100 Oro, Ontario LOL 2X0 TOWNSHIP Phone (705) 487 -2171 Fax (705) 487 -0133 _ — OF www.oro - medonte.ca APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name Address PO lox City C-*-, \,A w o_ \A Prov. Postal Code L-D W- 1 d Contact Jo_��e_ Re--,Lk Telephone 70S S_315_31S E -mail i 0 �. Fax / PART B - ORGANIZATION GENERAL INFORMATION Number of Out of Town Membership Fee Dt Members 30o Residents If Applicable N Geographic Area Date Served Formed Outline the mission, purpose and objectives of your organization. �h� Skt�aa�s �e- Page 78 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... v� Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: �- 1 0 QSS i�4 S # of individuals served: PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant ✓ Subsidy Amount Requested: Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). e-y— St7nVYleY�_ Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). X\D0 Page 79 of 229 10h) - Shawn Binns, Director of Recreation and Community Ser... APPENDIX "A" FINANCIAL INFORMATION ORGANIZATION NAME: soc�e� rl 0o\re Page 80 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Nov- Vt sv aovo V-c�\ G: �.»e s �.a o-va.�h \� —� �.ra•�c:n \. `�Qa 1_ C- ►r7r�S : s 0cL-3 \sL CURRENT FISCAL YEAR: Year: \o NEXT YEAR PROPOSED, Year: REVENUE: Voy'O" � REVENUE: Source: Amount: Source: Amount: TOTAL: TOTAL EXPENDITURES: CL�' � EXPENDITURES: Item: Amount: Item: Amount: TOTAL: �R� to o e- Sew- st\-�1 SUMMARY: Surplus r deficit from (\cam previous year vow . m 0 Revenue —10 000. 0c) Sub Total 1 ti v00 . u o Minus Expenditures (off U0®. an BALANCE: (O 00 0. 00 TOTAL: SUMMARY: :Surplus or deficit from previous year: Revenue Sub Total Minus Exp. Expenditures BALANCE: (0 V 0 < OD 00 UX:10. Ob Date. O�vg a.b 05--> "V b Page 81 of 229 1Oh) - Shawn Binns, Director of Recreation and Community Ser... Previous grants /subsidies from the Township? Amount Requested: $ CSC, u Year of Request: O'D Amount Approved: $ ao -> - �"1 Year of Approval: PART D - SIGNATURE OF AUTHORIZED OFFICIAL(S) Date: me Position �1 :a t-elr Date: ' �. awo Name & Position For office use only Approved: Denied: Amount $ NOTE: Date: A -b Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. Page 82 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Page 1 Coldwater & District Agricultural Society Balance Sheet As at 31 Dec, 2009 A-7 ASSET ASSETS Cash In Bank 38,010.35 Cash For Deposit 0.00 PN Outstanding Cash Prize 0.00 Total Cash 38,010.35 Inv- Emergency Fund Part 1 5,00925 Inv- Emergency Fund Part 2 0.00 Inv- Operating Fund 0.00 Inv - Secured 20,000.00 Total Investments 25,009.25 Accounts Receivable 50.00 TOTAL ASSETS 63,069.60 TOTAL ASSET 63,069.60 LIABILITY LIABILITIES Accounts Payable 0.00 TOTAL LIABILITIES 0.00 TOTAL LIABILITY 0.00 EQUITY EQUITY Retained Earnings 59,064.27 Current Earnings 4,005.33 TOTAL EQUITY 63,069.60 TOTAL EQUITY 63,069.60 LIABILITIES AND EQUITY 63,069.60 Page 83 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Page 84 of 229 Page 1 Coldwater & District Agricultural Society Income Statement 01 Jan, 2009 to 31 Dec, 2009 REVENUE REVENUE Fees - Exhibitor ($6) 1,649.50 Entry Fees 4,779.00 Blank Account 0.00 Total Fees 6,428.50 Grant -Prov. of Ontario 5,000.00 Grant -Cty of Simcoe 750.00 Grant -Twp Oro - Medonte 200.00 Grant -Twp of Severn 1,000.00 Total Grants 6,950.00 Gate Fees - FRI 19,408.00 Gate Fees - SAT 12,818.00 Gate Fees - SUN 4,199.27 Total Gate Fees 36,425.27 Vendors - Inside 2,229.00 Vendors - Outside 2,060.00 Total Vendors 4,289.00 Events 260.00 Donations 11.18 Sponsorships 12,461.87 Crown & Anchor 225.00 Midway 6,738.86 Food Booth 0.00 Subtotal Events 6,963.86 Interest Earned 245.96 TOTAL REVENUE 74,035.64 TOTAL REVENUE 74,035.64 EXPENSE EXPENSES Insurance - Officer /Director 1,134.00 Insurance - General Liability 2,253.96 Insurance - Building 614.18 Total Insurance 4,002.14 Honorariums 1,700.00 Affiliation /Membership Dues 312.50 SOCAN Fee 40.35 OASS Partnership Program 17.10 OAAS - Other 200.00 Office Supplies 670.09 Postage /Courier 748.37 Phone 0.00 Meeting Room Rental 150.00 Bank Fees 592.98 Annual Audit 13125 Advertising /Promotion 2,346.80 Decoration 31.55 IntemeUWeb 120.00 Fair Donations /Grants 750.00 Gifts/Thanks 352.92 Conferences /Seminars 239.25 Mileage 0.00 Travel 0.00 Meals 943.80 Advances 170.10 Annual Dinner 950.00 Total Administration 10,469.06 Rentals- Indoor 0.00 Rentals- Outdoor 2,264.40 Rental- Equipment -Gate 0.00 Page 84 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Coldwater & District Agricultural Society Income Statement 01 Jan, 2009 to 31 Dec, 2009 Rental - Building -Gate 210.00 Rental- Grandstand 4,420.56 Rental - Portable Toilets 0.00 Total Rental Expense 6,894.96 Gate - Wrist Bands 446.23 Gate - Staff 3,079.00 Total Gate Expense 3,525.23 Prizes- RibbonslStickers 2,601.12 Prizes - Trophies /Plaques 1,526.74 Prizes -Cash (Adult/Youth) 17,996.50 Prizes -Cash (School) 517.50 Prizes - Gift Certificates 0.00 Prizes - Sponsorship Winners 300.00 Total Prizes 22,941.86 Printing - School- Children's Books 2,132.31 Printing -Adult Prize Books 1,961.63 Printing - Photcopies 0.00 Printing - Posters /Signs 403.81 Printing -Entry Forms/Tags 563.87 Printing - Cards /Passes /Pamphlets 564.50 Printing -Other 417.44 Total Printing Expense 6,043.56 Antique Tractor/Truck Pull 0.00 Antique Display 0.00 Demolition Derby 2,310.00 Entertainment 75D.00 Blank Account 0.00 Dog Show 0.00 Antique Appraisals 200.00 Parade 254.75 Special Exhibits 0.00 Total Event Expense 3,514.75 Cleaning Supplies 70.38 Judges 2,395.00 Ribbon Buy Back 74.50 Vet/Animal Supplies 0.00 Operation Supplies 3,266.11 Repairs & Maintenance 336.45 Utilities 976.76 Security 2,834.04 Fuel 65.11 Sound System 1,000.00 Waste Disposal 780.43 Total Fair Operations Expense 11,798.78 Misc. Expense 0.00 Fairground Improvements 839.97 TOTAL EXPENSES 70,030.31 TOTAL EXPENSE 70.030.31 NET INCOME 4,005.33 Page 85 of 229 rage z 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Page 86 of 229 '7oumstitp of- Proud Heritage, Exciting Future APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the applications, Appendix W Financial infonnaiionr roust be completed N te; Grants /Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name 1 �`2� �1w�,iJ.- l�- t"�.. �r��,�l.c,v�• � L'A�°�O.n. C)� �`.-��L r"b �' �"Y1'P_(�. Address�il�L� t City �l =� �� G, Prov. ti'c,:k� =� t� Postal Code �- S \1 �c; K� 1 Contact Telephone 7 E -mail PART B - ORGANIZATION GENERAL INFORMATION*( cu Number of 1� �'`rZ Out of Town Membership Fee Members -k" c� .1,e_er1. Residents If Applicable k.I a- Geographic Area Date Served Forrned Outline the mission, purpose and objectives of your organization. 148 Line 7 South, Box 100, Caro, Ontario LOL 2X17 Page 86 of 229 10h) - Shawn Binns, Director of Recreation and Community Ser... Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. 'g f—)-k n Qo' C_ 4 Indicate the products f services / benefits provided to the Township of Oro - Medonte by your organization: )�- '7 � a ' s �i � \ � __ # of individuals served: (X) jr, PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A") PART G— DETAILS OF REQUEST4""( xSt✓ SLR C'i� C Cl �C Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant V Subsidy Amount Requested:' Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). �'�q C Previous grants /subsidies from the Township? Page 87 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Amount Requested: c)or� . 3 Year of Request: 10 I Amount Approved: Year of Approval: PART D — SIGNATURE OF AUTHORIZED OFFICIALS Date: Name & Position 1 Date: Name & Position For office use only Approved: Denied: Amount $ NOTE: Date: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. APPENDIX "A" Page 88 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... b -0i Oro - Medonte: Application for Grant /Subsidy PART A – ORGANIZATION NAME AND ADDRESS INFORMATION Name: The Community Foundation of Orillia & Area Address: 27 Coldwater Road East, P.O. Box 622, Orillia, Ontario. L3V 61<5 Contact: Marilyn de Lang, Executive Director Telephone: 705- 259 -1163 E -mail: execdir @communityfoundationorillia.ca PART B – ORGANIZATION GENERAL INFORMATION Number of Members: There are 13 volunteers actively serving on the Board of Directors, with a much larger number of volunteers from the community who are involved from time to time on standing and ad hoc committees. Our fund - raising events also include a number of volunteers. Geographic Area Served: The geographical boundaries of the Foundation include the following municipalities and areas located in Simcoe County: Ramara Township, Chippewas of Rama First Nations, City of Orillia, Severn Township, and a large portion of Oro - Medonte Township. This portion includes just north of Oro Station and to the east of and including Coldwater. Date Formed: The Community Foundation of Orillia & Area was officially formed on January 7, 1999. The mission, purpose and objectives of the organization: The Motto, Vision, Mission and Core Values of the Community Foundation reflect our identity and also our purpose as a charitable organization. Motto: Strengthening our Community! Vision: The Community Foundation of Orillia & Area is a vital community asset: a public foundation created by and for the people of our community. We work with private donors, service clubs, businesses, and charitable organizations to stimulate charitable giving, establish permanent endowment funds, and support initiatives which make an ongoing difference and enhance the quality of life in our community. Mission: The mission of the Community Foundation of Orillia and Area is to facilitate and stimulate giving in order to build a strong and caring community in which to live, work and play by: Developing and maintaining permanent endowment funds through responsible stewardship • Assessing and responding to existing, emerging and changing community needs • Providing a means for individuals and organizations with varied interests and levels of giving who want to contribute back to their community both during and after their lifetime • Demonstrating leadership by forming, encouraging, supporting and educating individuals, community groups, service clubs, foundations, professional advisors, businesses, government, the media and others Core Values: Integrity– Accountability — Community Leadership – Stewardship – Professionalism Type of Organization: The Community Foundation of Orillia & Area is a Registered Charity (registration number 86803 8951 RR0001) Page 89 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Services and Benefits provided to the Township of Oro - Medonte by the Community Foundation: The Community Foundation of Orillia & Area welcomes application from registered charities in the Township of Oro Medonte to apply for grants as they become available through the Foundation. We are making contact with organizations throughout our service area to make them aware of the opportunities to apply for these grants. Since 1999, the Foundation has given over $300,000 in grants to almost 200 charitable organizations to help their work. We also host fundraising events to make our work possible and build our own endowment fund for administrative costs. In February 2011, we are hosting the Subaru Ski Day at the Heights of Horseshoe, which will provide lifts and free ski lessons. Our annual Dragon Boat Festival has raised hundreds of thousands of dollars that benefit local charities. We also hope, with the support of the Casino and other sponsors, to host a speaker who will raise awareness of the importance of volunteerism in our area. PART C — DETAILS OF REQUEST Application is for a GRANT. Amount requested is $3,000. Purpose for which the grant, if approved, would be used. As a charity, the Community Foundation of Orillia & Area is always stretched to provide for its operating expenses. Many donors prefer to direct their contributions directly to a specific cause. A small administrative fee is charged to support our costs; however, we rely heavily on fundraising events to support our work. There currently is only one staff person, plus outsourced bookkeeping and investment services. We are sometimes able to secure administrative personnel in the form of temporary internships from Georgian College and student summer help through governmental agencies; however, the bulk of the work is carried on by volunteers and our one permanent staff resource. Coordinating the many tasks involved in maintaining the Foundation as a vital community resource is challenging, and fundraising events are only a partial (and sometimes unreliable) source of income. Extra resources will be needed to launch our event on volunteerism, and we hope to expand the Dragon Boat Festival with additional activities. Support from the Township would enable us to expend more funds on advertising our events, which would increase our revenue and also help to expand our volunteer base through greater awareness of our work. We do not currently receive, and have not previously received, other grants or subsidies from the Township. AMOUNT REQUESTED: $3,000.00 AMOUNT APPROVED: PART D —SIGNATURE OF AUTHORIZED OFFICIAL i YEAR OF REQUEST: 2010 YEAR OF APPROVAL: Date: November 24 2010 ly Page 90 of 229 IN i _ 40 y 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... THE COMMUNITY FOUNDATION OF ORILLIA AND AREA 6 _� 2009 FINANCIAL HIGHLIGHTS STATEMENT OF FINANCIAL POSITION 11,962 - STATEMENT OF OPERATIONS 23,701 34,569 As at December 31, 2009 2009 2008 As at December 31, 2009 2009 2008 ASSETS 41,216 521 REVENUE 135,622 96.858 Lash 40,376 32,919 Administration Fees 4,506 2,247 Temporary Investments 25,021 16,620 Donations &Bequests 21,654 107,913 Contributions Receivable 1,986 102,464 Special Events 60,466 59,468 GST Rebate 323 515 Investment Income - realized 21,963 20,737 Prepaids 2,280 1,657 Amortization - 45,000 OSMHF Doctor Recruitment Fund 25,125 69,985 137,555 Deferred Contributions 19,018 13,900 Investments 1,201,580 997,713 OTF Grant 27,099 Simcce College Scholarship & Bursary Award Property Plant & Equipment LIABILITIES Current Accounts Payable Kiwanis Club of Orillia Managed Fund Deferred Revenue Deferred Operating Contributions Net Assets Endowment Funds Unrestricted - 850 1,271,565 1,136,118 9,737 15,607 13,964 11,962 - 7.000 23,701 34,569 21.601 3,573 45,302 34,569 1,178,220 1,040,633 48,043 60,916 1,226,263 1.102,549 1,271.565 1.136,118 The Auditor of record for The Community Foundation of Orillia & Area is Ben T. Cole Professional Corporation. Audited financial statements are available upon request from the Foundation Office. Less: Grant Disbursements Total Revenue EXPENDITURES Advertising & Promotion Amortization of Capital Assets Insurance Office and General Professional fees Salaries and benefits Special events Travel & Entertainment Surplus (Deficit) from Operating 154,706 204,265 ( 45,919) (24,450) 106,787 179,815 4,442 103 - 365 3,079 3,936 8,493 3,573 9,799 6,333 50,693 40,469 59,595 41,216 521 863 135,622 96.858 (26,835) 82,957 Unrealized Gain (Loss) on Investments Restricted Endowment Funds - (113,334) Unrestricted Endowment Funds _64,327 (121,141) 64.327 1234.4751 Surplus (Deficit) For the Year 37.492 1153,518 NET ASSETS RESTRICTED FOR ENDOWMENT PURPOSES The Endowment Funds represent amounts donated to the foundation for which the capital is directed to be preserved, and includes both designated and undesignated components . 2008 Donations 2009 Admin Fund: They Had A Dream 10,200 200 10,400 Apprenticeship Bursary _ 8,796 3,862 12,660 Carol Ivey Victim Crisis Services Fund 10,079 10,079 Casino Rama Festive Fund 14,620 2,000 16,620 Couchiching Conservancy Land Stewardship Fund - 3,493 3,493 Community Unrestricted Fund 504,736 50,365 555,101 Ont. Endow. for Children & Youth in Recreation 89,372 89,372 Orillia Volunteer Firefighters Disaster Relief Fund - 8,551 8,551 Orillia Y's Men's Fund 45,000 - 45,000 OSMHF Doctor Recruitment Fund 25,125 25,125 Patti Cox Memorial Children's & Senior's Fund 296,330 -- 296,330 Salvation Army Camp Newport Fund 1,250 - 1,250 Simcce College Scholarship & Bursary Award 50,000 50,000 Tom Parish Scholarship Fund 18,375 - 18,375 Trails For Life Fund 10,082 10,082 YMCA Skid Watson Fund 70,000 70,000 $1,153,967 68,471 1,222.438 Page 91 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Couchiching Jubilee House G Empowering vulnerable women to improve their quality of life through a program of individualized support and transitional housing L J August 23, 2010 Mayor H. Hughes . Council Members Township of Oro - Medonte AUG 2 2D4� 148 Line 7 South, Box 100 Oro, ON LOL 2X0 Attn: Shawn Binns, Director, Recreation and Community Services Dear Mr. Hughes and Council, The women and children of Couchiching Jubilee House are hoping you will participate in guarding their safety. This year our surveillance equipment broke and it was not within our budget and was a necessary purchase. Our women come from all over Simcoe County and beyond. They come to our house in Orillia because we offer a safe haven from the tragic state of homelessness. Many of our families come from more rural settings where such programs and support do not exist. Our services know no geographical boundary. Any woman, with or without children, facing a state of homelessness, are welcomed to apply to our program. Oro - Medonte has continued to support our families and we are most grateful. Thank you for your past efforts. Over 50 families each year have benefited from your generousity. We look forward to your continued support. Sincerely, Gill Tillmann Development Coordinator P.O. Box 272, Orillia, Ontario L3V 6J6 Phone:(705) 326 -4337 Fax:(705) 326 -2767 Email: iubileehouse@sympatico.ca Web: www.iubileehouse.ca Supported in part by C7woay Page 92 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... The Corporation of the Township of Oro Medonte Application for Grant Part A Organization: Couchiching Jubilee House P.O. Box 272 Orillia, On L3V 6J6 Contact: Mrs. Gill Tillmann, Development coordinator Email: jubileehouseksympatico.ca Telephone: 705 -326 -4337 Fax: 705-326-2767 Part B 12 member Board of Directors; no membership fee Geographic Area Served: Simcoe County Date formed: Jubilee Year 2000 Outline the mission, purpose and objectives of your organization. Please see the brochure accompanying this application. Mission: Enabling vulnerable women to improve their quality of life through a program of individualized support and transitional housing. Program goals: • To support women in meeting their goals based on their personal strengths and their motivation for change. • To help women access the community resources they need and want. • To offer supports from within our community, to include the individual's natural support system, volunteers and staff resources. • To help secure sustainable housing. Type of Organization: Couchiching Jubilee House is a Registered Charity #87282 4610 RR0001 Indicate the services provided to the Township of Oro - Medonte by your organization: Couchiching Jubilee House provides geared to income housing for vulnerable families. Our population comes from through- out Simcoe County. We are the only transitional house for women and their children in the area of Oro - Medonte. Women come to us from social service referrals, Green Haven Shelter for Women, family referrals or hospital referrals. Your population is served by our access to community links, whether or not the families come to reside here. We offer information, support and education to any requesting community organization and would be pleased to come to Oro - Medonte to speak. Vulnerable women and children do not know geographic boundaries. If families are homeless, or at risk of homelessness, they must seek the closest organization providing hope and care. # of individuals served: pre housing — 40 families/ year, resident families — 8/ year, post resident families — 25/ year Page 93 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... C Part C — Details of Request Grant Amount requested - $1,000.00 Specific Project: Keeping our housed families safe through replacement of the surveillance camera/ video equipment. Bell Canada very generously donated $500 in a retired employee grant program. (See attached receipt for equipment) Currently 20 volunteers take turns watching video that is provided from 4 cameras that are placed around the house. These volunteers, many retired police officers, report on the events or persons that may endanger a resident or her children. These recordings may uncover: men lurking outside, violent ex- partners looking for their families, thieves trying to enter the house or a mother returning at inappropriate hours with her children, or not returning at all. In our house the rules are very strict. Women and children are to return to the house each night. No men, no smoking, no alcohol or any drug, is allowed in the house. No over night female guests are welcomed unless confirmed with the Executive Director. The safety of every person in the house is of utmost importance. We can not let one woman's problems become part of another woman's security issues. One child's safety can not be threatened by their mother or an unwanted visitor. Our cameras have helped to identify abuse, crime, neglect and addictions. Our cameras have also lead to the arrest of two thieves who stole locked bicycles. The equipment purchased in 2000 has broken and now is the time to purchase new, modern equipment. Costs of the equipment came to over $2,000.00 for purchase, installation, and reprogramming of the computer. Our specific request is for $1,000 toward helping to maintain the safety and security of our families. Couchiching Jubilee House must offer a guaranteed safe haven. Without a full time staff on site, this camera helps ensure the safety of the children, the women and their belongings. Page 94 of 229 1Oh) - Shawn Binns, Director of Recreation and Community Ser... PART /��D — SIGNATURE OF AUTHORIZED OFFICIAL(S) (1tLLt&1zk� C/,elc1c4"'f— G'L Date: Nati'ilfe & P&ition l Date: / Z© Name Position For office use only Approved: Amount $ NOTE: Denied: Date: vGi,%uiom imormation contameo on rrns corm is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. Page 95 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... A 455 DJpg7� IN PROVINCE POSTAL CODE TELEPHONE IAKE MODEL SERIAL NUMBER �ATaURRREE OF SSE�WCE - DATE PROMISED QUANTITY DESCRIPTION AMOUNT Diu A ti Ok SPECIAL INSTRUCTIONS TOTAL MATERIAL TECHNICAL SERVICE SUBTOTAL GET ti TECHNICIAN . DATE COMPLETED CASH ON A COMPLETION OF WORK ' g� SIGNATURE - - Sipna9ireahove cortStRU[es eccepta�eM abyve servfaepeaarter�es. tieing. 5a65f acmry -earl gtat equipnaM hes behn tiff Spd cPlYxHBun 01-6 Page 96 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Simcoe Dufferin Muskoka STEPPERS Non-Profit Corporation August 31, 2010 Attn: Mr. Shawn Binns Director, Recreation and Community Services Township of Oro - Medonte 148 Line 7 South, Box 100 Oro, Ontario LOL 2X0 Dear Mr. Shawn Binns, 20 Rose Street Barrie, Ontario L4M 2T2 Administration: 1- 800 - 567 -2043 Telephone: (705) 726 -2237 Fax: (705) 726 -3067 E -mail: crimestoppersofs.d , m gcsolve.net AUG i 2010 T4�l�tli`.i � ', It is that time of year again when Crime Stoppers of Simcoe- Dufferin- Muskoka requests funding from your township. We rely on your generosity to continue our efforts to increase public awareness of Crime Stoppers and its benefits in the fight against crime. Our aim is to further assist the police in solving crimes in Oro - Medonte resulting in a reduction of crime in the township. In 2009, Crime Stoppers of Simcoe- Dufferin- Muskoka received 2,387 CALLS. These calls assisted the Police in the clearance of 175 CASES including Robbery, Break & Enter, Theft, Possession of Stolen Property, Assault, Child Pornography, Mischief, Narcotic, Other Criminal Code and Provincial Statute Offences. These investigations resulted in 127 ARRESTS, the recovery of $692,317.00 worth of STOLEN PROPERTY and seizure of $3,562,560.00 worth of ILLEGAL DRUGS. A total of 311 CIIARGES WERE LAID. Crime Stoppers is a civilian, non profit charitable organization which brings together, in a cooperative relationship, the police services, the media and members of the community in the fight against crime. Crime Stoppers provides the public a way to provide anonymous information about a known or potential crime without fear of reprisal. If this information results in making an arrest, recovering stolen property or seizing illegal drugs, the caller is eligible for a cash reward up to $2,000. Crime Stoppers of Simcoe - Dufferin- Muskoka was established January 12,1987 and became incorporated as a non- profit charitable organization on February 11, 1987. Crime Stoppers is not a police program nor is it funded by the Provincial or Federal government or by police agencies, but operated with monies generously donated from the private sector, by businesses and monies raised through fundraising efforts done by the volunteer Board and Community Committees. These funds are required to operate the program and pay the cash rewards. We encourage anyone with information about a crime to call 1- 800 -222- TIPS (8477). WE PAY CASH FOR TIPS... 1 800 222 -8477 Page 97 of 229 10h) - Shawn Binns, Director of Recreation and Community Ser... We provide a grant application attached. Should you have any questions, please do not hesitate in contacting me either via email at crimestoppersofs.d.m @csolve net or at 726- 2237. Or feel free to contact our President Gord McNeice via email gord. mcneice@scotiaprivateclient.com or at his work number in 726 -4733. Thank you so much for your consideration in advance. onna Dahr Administrator Crime Stoppers of Simcoe- Dufferin - Muskoka Page 98 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... t 3 _,c Fraud Heritrtqe, Excitit�g future APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application, Appendix "A" Financial Information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name Crime Stoppers of Simcoe Dufferin Muskoka Address: 20 Rose Street, City: Barrie Prow Ontario Postal Code: L4M 2T2 Contact: Donna Dahr, Administrator Telephone: (705) 726 -2237 E -mail: Crimestoppersofs .d.m(a-)_csolve.net Fax: (705) 726 -3067 PART B - ORGANIZATION GENERAL INFORMATION Number of Members: 12 Directors, 30 committee members plus numerous law enforcement liaison partners. Out of Town Residents 25 Membership Fee: n/a If Applicable n/a Geographic Area Date Formed 1987 Served: Counties of Simcoe, Dufferin & Muskoka Outline the mission, purpose and objectives of your organization. Crime Stoppers of Simcoe Dufferin Muskoka holds a mandate to assist the Police in solving crimes, making our communities and schools safer. Our program encourages all members of the community to call anonymously with information that assists in solving crimes that are being, have been, or about to be committed. These crimes range from minor traffic offences, to crimes against persons and property such as break and enter, mischief, assault, fraud, drugs, and even homicide. Crime Stoppers offers a cash reward of up to $2000 for information that leads to an arrest, recovery of stolen property, or seizure of illegal drugs. The program develops, promotes and encourages a high standard of cooperation between the community, the media and the police to combat crime in our communities and schools. We utilize print media, road signage, in person presentations, information booths, newspaper and radio ads to reach out to our public, your residents. We educate the public on how to combat crime in their areas by reporting on specifics elements of criminal activity that will prove relevant to a criminal investigation. We protect callers' identity under law as set forth by the Supreme Court of Canada. Crime Stoppers is not a police program. We are not funded by the provincial or federal government or from police agencies. We operate with monies generously donated from the private sector and monies raised through fundraising efforts of the volunteer Board of Directors. Page 99 of 229 10h) - Shawn Binns, Director of Recreation and Community Ser... h `q Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. Registered Charity #118879725RR0001 Indicate the products 1 services / benefits provided to the Township of Oro - Medonte by your organization: Crime Stoppers is a program that benefits everyone in the community and in 2005 Crime Stoppers International was recognized by the United Nations as a global force in the fight against crime and terrorism. Local police use Crime Stoppers as an investigative tool. For example, when a crime is committed and the police have no obvious suspects, they often by word of mouth or through the media, request that anyone with information about this crime call Crime Stoppers. Crime Stoppers offers a toll free, no fee, 24 hour, 7 day a week reporting service where the public can call anonymously and report information. Crime Stoppers accepts any information received and passes it on to the investigator. If the information assists the police in making an arrest Crime Stoppers pay a cash reward to the caller. By assisting the police Crime Stoppers is also assisting the victims in these crimes. # of individuals served: Total Permanent Resident Population of Oro Medonte 20,031 plus seasonal residence and tourist population. Specifically Targeting your dense portion of population who are in the: mature family, empty nester and elderly demographics. PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C - DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant —X— Subsidy Amount Requested: $10,000 Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). 1) Crime Stoppers would like to erect a minimum of 20 metal road signs in the township. Each sign costs the program $110, equaling a total cost of $2,200. We have identified high profile areas in Oro - Medonte to erect the signs, which include but are not limited to: public roadways, public gathering areas, arenas and high crime areas, businesses, schools and parks. 2) Raise awareness among your community stake holders by utilizing high profile signage, print media, pamphlets, window stickers for homes and businesses, holding info sessions for stake holders /residents. In 2010 our advertising costs were $11,000. We anticipate an increase for 2011 in order to meet the above noted initiatives. 3) Develop community partnerships with other crime fighting programs such as; Neighborhood Watch, Safeguard Ontario etc. 4) Fund the reward payments to tipsters. To date our current reward payments are $257,765 5) Continue to support costs associated to run the toll free, 24hour, 7 day a week tip line phone service, which cost $6,000 in 2010. These initiatives are currently under way and will continue through 2011. Their success will be greatly determined by the amount of funds available to support the initiatives. Do you currently receive other grants or subsidies from the Township (facility subsidization photocopying, secretarial, etc)._No, Previous grants /subsidies from the Township? Yes, Page 100 of 229 10h) - Shawn Binns, Director of Recreation and Community Ser Amount Requested: Amount Approved: 2 ®J — PART D — Sl F AUTHORMED OFFICIALM . ........ . . Nome& P it' ff Nome & Position Year of Request: -2.6. �P Year of Approval: 2-0 '- a )ate: Date: 2LI-16 For office use only Approved: Denied Amount $ Date, Personal Information contained on this form Is collected pursuant to the Municipal Freedom of Information and j Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Infornnation Co-ordinator, The Corporation of the Township of Oro-Modonte, 148 Una 7 South, Box 1 GO, Oro, Ontario. LOL M j Please use additional shoot (and attach more If required!) to complete the information requested on the GrantfSubsidy Application Form. APPENDIX "A" b-� Page 101 of 229 10h) - Shawn Binns, Director of Recreation and Community Ser... Appendix "A" FINANCIAL INFORMATION ORGANIZATION NAME: Crime Stoppers of Simcoe Dufferin Muskoka -see next page Page 102 of 229 --� 10h) - Shawn Binns, Director of Recreation and Community Ser FINANCIAL INFORMATION ORGANIZATION NAME CURRENT FISCAL YEAR: Year: ;z ii /-o REVENUE: Source: Amount: NEXT YEAR PROPOSED. Year: 96 REVENUE- Source: Amount: TOTAL A TOTAL Z2? 200 EXPENDITURES: EXPENDITURES: ,6e) ltem:rundr-aisr Amount: tjCjo Item: Arnount:W,-XY0C)o -c) (3 FC) • TOTAL--Iaice'/0 TOTAL: gcji o 2 Rio w SUMMARY: Surplus or deficit from previous year: T99 '12g -7- Revenue 12-11,90 0 Sub Total /6 ?16,10 9 9 Minus Expenditures la?qz fo c) BALANCE: *a ? .� )9e �91&11,!FWII Surplus or deficit from (2-610) previous year: '49K Revenue 102 9, 91LI 0 Sub Total Minus Exp. Expenditures BALANCE. Date, Page 103 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser 08/31/2010 12:01 7057263067 Tournament Global Auctbns MW Saurh 5111100! c_aearYeta Ham Fundla(Ieer Roca M4F Ham .Fundraiser cker McLean Dickey Golf MembarShlp WYr uijdr!i r Fundraiser iDtw ie Biro 1p000 and I;OnryiWttee 4(W anaids Day lam CRIMESTOPPERS OF Fln6I ... ....... ...... .. . . 4-- PAGE 04 b - g Page 104 of 229 . NftadjTIdet; j - . Service tlYb; "'I-Q%/IMdUstfv l lq Indwrouab Hontla crane 6�.ing-hmrd ll� ncipa g Soo ga, l l GYn Saurh 5111100! c_aearYeta Ham Fundla(Ieer Roca M4F Ham .Fundraiser cker McLean Dickey Golf MembarShlp WYr uijdr!i r Fundraiser iDtw ie Biro 1p000 and I;OnryiWttee 4(W anaids Day lam CRIMESTOPPERS OF Fln6I ... ....... ...... .. . . 4-- PAGE 04 b - g Page 104 of 229 CRIMESTOPPERS OF Fln6I ... ....... ...... .. . . 4-- PAGE 04 b - g Page 104 of 229 PAGE 04 b - g Page 104 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... 08/31/2010 12:01 7057263067 CRIMESTGPPERS PAGE 03 � --Cl Page 105 of 229 OMME STOPPERS OP SIMCOE -OUFFFRIN- MUSKOKA 2019 Final Budget 5alarie [anvaee kkets s.. .1 ....... I .._ ... _ —. aaV 8/ romatton. . _ 11000 —•." .—. Insurarwe --• 8000 ....,,._.— .._ Audit S60D ._._. ^__ , ... Dues /fees '' g90 •�. Benk Chargg; up �— .� _ gm btrshio Ew..._.. t90 i ...... Mlscelltneous fun" Ing Exp, ... 0 15000 I Capital E�endhurs 0 •i _—... . Office E891PIrient Officg /rbstaLe. _ 7009 vehkle�Mohils 450 Vehidg Purihe;e • " " 9 olrectan Ezp. 15500 _ TTS7ni COmmunily Cemmtttee 500 le IFgg; 0 OACSL s. l Fund 509 —._. �. Wokx '- ........._ , TOTAL ..`._.. .. ..._. SURPLUS 0 .:. !. _.. �•.•• I . Page 105 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... 9;22 AM Crime Stoppers of Sim ca - Dufferin- Muskoka 07 {30110 Profit & Lass Budget vs. Actual Accrual Basis January through June 2010 Jan - Jun '10 Budget Ordinary Income7Expense Income 40100, OID Individuals 100.00 702.00 40300 010 Business & Industry 325.00 498.00 40500 OTOIndMduals 500.00 40800 OTD Business & Industry 1,500.00 40940 • Police Service Boards & Municip 35,100.00 25,002.00 40970 •Other Income 878.26 40990 OTD Other Charities 300.00 41000 • Nevada Revenue 2,047.77 3,750.00 41570 Connect Marketing Laser Show 130.00 41600 • Fundraising 91 Board 10,564.00 41810 Fundraising #2 Gala 0.00 14,000.00 41620 Fundraising South Simcos 6,755.00 6,300.00 41630 • Fundraising - Barrie 8,734.60 9,000.00 41670 Fundraising - Muskoka 25.00 498.00 41700 •Interest Earned 2,873.68 1,002.00 41750 • Vista Funds Received 750.00 Total income 70,583.33 60,752.00 Expense 50100 • Advertising Expenses 3,137.62 5,500.00 50500 • Accounting & Legal 5,806.89 6,350.00 50600 • Awards Expense 1,991.65 0.00 $1000 • Bank Fees 183.32 130.00 51610 • Gala Expenses 50.00 32100 • Training 5,366.05 5,100.00 62700 • Director's Expenses 1,272.99 750.00 62900 • Dues & Membership Fees 0.00 450.00 53100 Community Committee 35.37 260,00 63150 > Volunteer Expenses 336.17 0.00 64000 • Fundraising Expenses 11,741.95 12,250.00 55000 Insurance 2,132.52 2,310.00 55600 • Contract Expense 8,652.00 9,000.00 66900 Nevada Expenses 1,418.50 2,340.00 57950. Office Expenses 4,324.63 3,850.00 58000 - Reward Payments 4,205.00 5,010.00 53000 • Telephone 2,421.52 3,060.00 59100 • Vehicle Expense 1,013.54 915.00 66000 • Payroll Expenses 5,918.60 7,500.00 69800 • Uncategoriaed Expenses 0100 Total Expense 60,008.32 64,71E D0 Net Ordinary income 10,575.01 - 3,963.00 Net Income 10,575.01 - 3,963.00 °t_� l C) Page 1 Page 106 of 229 10h) - Shawn Binns, Director of Recreation and Community Ser... ,1b 41 Crime Stoppers of Simcoe Dufferin Muskoka Financial Statements For the year ended December 31, 2009 Contents Auditors' Report 1 Financial Statements Statement of Financial Position 2 Statement of Operations 3 Statement of Changes in Net Assets q Statement of Cash Flows 5 Summary of Significant Accounting Policies 6 Notes to the Financial Statements g Auditors' Comments on Supplementary Financial Information 12 Statement of Nevada Ticket Activity 13 Page 107 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... � - l?- I Tex: 905 898 1221 Canada LLP Fax: 905 8980028 The he Gates of York Plaza Toll -free: 866 275 8836 17310 Yonge Street, Unit 2 www.bdo.ca Newmarket ON DY 7R8 Canada Auditors' Report To the Directors of Crime Stoppers of Simcoe Dufferin Muskoka: We have audited the statement of financial position of Crime Stoppers of Simcoe Dufferin Muskoka as at December 31, 2009 and the statements of operations, changes in net assets and cash flows for the year then ended. These financial statements are the responsibility of the organization's management. Our responsibility is to express an opinion on these financial statements based on our audit. Except as explained in the following paragraph, we conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are free from material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. In common with many charitable organizations, the organization derives revenue from donations and fundraising activities the completeness of which is not susceptible to satisfactory audit verification. Accordingly, our verification of these revenues was limited to the amounts recorded in the records of the organization and we were not able to determine whether any adjustments might be necessary to revenue, excess of revenues over expenses, current assets and net assets. In our opinion, except for the effect of adjustments, if any, which we might have determined to be necessary had we been able to satisfy ourselves concerning the completeness of the revenues referred to in the preceding paragraph, these financial statements present fairly, in all material respects, the financial position of the organization as at December 31, 2009 and the results of its operations, changes in net assets and its cash flows for the year then ended in accordance with Canadian generally accepted accounting principles. Chartered Accountants, Licensed Public Accountants Newmarket, Ontario April 16, 2010 BDO Canada LLP, a Canadian limited liability partnership, is a member of BDO International Limited, a UK company limited by guarantee, and forms part of the international BDO network of independent member firms. Page 108 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... �v13 213,691 123,384 Investments (Note 3) 113,744 166,706 $ 327,435 $ 290,090 Liabilities and Net Assets Current Accounts payable and accrued liabilities $ 4,270 $ 6,123 Net Assets Net assets internally restricted for future operations (Note 4) 100,000 100,000 Unrestricted net assets 223,165 183,967 323,165 283,967 $ 327,435 $ 290,090 Director Director See accompanying summary of significant accounting policies and notes to these financial statements 2 Page 109 of 229 Crime Stoppers of Simcoe Dufferin Muskoka Statement of Financial Position December 31 2009 2008 Assets Current Cash, general accounts $ 105,776 $ 64,504 Cash, Nevada ticket accounts 2,980 1,238 Short term investments (Note 2) 100,175 44,265 Accounts receivable 1,651 12,884 Prepaid expenses, deposits 3,109 493 213,691 123,384 Investments (Note 3) 113,744 166,706 $ 327,435 $ 290,090 Liabilities and Net Assets Current Accounts payable and accrued liabilities $ 4,270 $ 6,123 Net Assets Net assets internally restricted for future operations (Note 4) 100,000 100,000 Unrestricted net assets 223,165 183,967 323,165 283,967 $ 327,435 $ 290,090 Director Director See accompanying summary of significant accounting policies and notes to these financial statements 2 Page 109 of 229 10h) - Shawn Binns, Director of Recreation and Community Ser... Page 110 of 229 Crime Stoppers of Simcoe Dufferin Muskoka Statement of Operations Year ended December 31 2009 2008 Revenue Nevada tickets $ 10,683 $ 5,650 Donations (Note 5) 19,341 29,719 Conference 73,367 - Municipal support 57,200 54,100 Interest 7,701 8,500 Fundraising, other (Note 6) 59,075 64,021 227,367 161,990 Expenses Advertising 6,867 10,085 Awards 1,568 - Capital expenditures 1,241 20,194 Conferences, training 80,147 4,541 Dues, fees, registrations 690 1,045 Fundraising 18,283 32,153 Insurance 5,440 4,809 Nevada tickets 6,165 2,842 Office, general (Note 7) 8,679 9,471 Professional fees 3,588 3,588 Reward payments 9,200 6,250 Telephone, facsimile 6,442 5,524 Vehicle, travel 1,569 2,873 Wages, benefits 38,290 40,846 188,169 144,221 Excess of revenue over expenses $ 39,198 $ 17,769 See accompanying summary of significant accounting policies and notes to these financial statements 3 Page 110 of 229 1Oh) - Shawn Binns, Director of Recreation and Community Ser... Year ended December 31, 2009 Balance, beginning of the year Excess of revenues overexpenses Crime Stoppers of Simcoe Dufferin Muskoka Statement of Changes in Net Assets Restricted for Future Total Total Unrestricted Operations 2009 2008 $ 183,967 $ 100,000 $ 283,967 $ 266,198 39,198 - 39,198 17,769 Balance, end of the year (Note 9) $ 223,165 $ 100,000 $ 323,165 $ 283,967 See accompanying summary of significant accounting policies and notes to these financial statements 4 Page 111 of 229 1Oh) - Shawn Binns, Director of Recreation and Community Ser... Investing Activities Addition to investments Crime Stoppers of Simcoe Dufferin Muskoka (104,065) Statement of Cash Flows Year ended December 31 2009 2008 65,742 163,657 Cash, end of the year Cash provided by (used in) 65,742 Represented by Operating Activities Bank, general account Excess of revenue over expenses $ 39,198 $ 17,769 Changes in non -cash working capital balances Accounts receivable 11,233 (10,865) Prepaid expenses (2,616) 649 Accounts payable (1,853) (1,403) 45,962 6,150 Investing Activities Addition to investments (2,948) (104,065) Increase (decrease) in cash during the year 43,014 (97,915) Cash, beginning of the year 65,742 163,657 Cash, end of the year $ 108,756 $ 65,742 Represented by Bank, general account $ 105,776 $ 64,504 Nevada ticket bank accounts 2,980 1,238 $ 108,756 $ 65,742 See accompanying summary of significant accounting policies and notes to these financial statements 5 Page 112 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... � —I % Crime Stoppers of Simcoe Dufferin Muskoka Summary of Significant Accounting Policies December 31, 2009 Revenue Recognition The organization follows the deferral method of accounting for contributions. Restricted contributions are recognized as revenue in the year in which the related expenses are incurred. Unrestricted contributions are recognized as revenue when received or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured. Endowment contributions are recognized as direct increases in net assets. Investments Investments are recorded at the lower of cost and market value. Property, Plant and Equipment Property, plant and equipment are not recorded on the balance sheet. Expenditures for property, plant and equipment acquired in the year are recorded as expenses and disclosed in the statement of operations. Contributed Material and Services Contributed materials and services are recorded at fair market value when fair value can be reasonably estimated and when the materials and services are used in the normal course of the organization's operations and would otherwise have been purchased. Financial Instruments The organization classifies its financial instruments into one of the following categories based on the purpose for which the asset was acquired. The organization's accounting policy for each category is as follow: Assets or liabilities held- for - trading Financial instruments classified as assets or liabilities held - for- trading are reported at fair value at each balance sheet date, and any change in fair value is recognized in net income (loss) in the period during which the change occurs. Transaction costs are expense when incurred. Cash has been classified as held- for - trading. Loans and receivables and other financial liabilities Financial instruments classified as loans and receivables and other financial liabilities are carried at amortized cost using the effective interest method. Interest income or expense is included in net income (loss) over the expected life of the instrument. Transaction costs are expense when incurred. Accounts receivable has been classified as loans and receivables. Accounts payable and accrued liabilities have been classified as other financial liabilities. Page 113 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... December 31. 2009 1 Crime Stoppers of Simcoe Dufferin Muskoka Summary of Significant Accounting Policies Investments All short and long term investments are classified as held for trading because the organization may liquidate these investments to provide cash flows to sustain operations. The following methods were used to estimate the fair value of the financial instruments at the balance sheet date: Long term investment at quoted market price at year end Short term investments at quoted market price at year end. All transactions related to financial instruments are recorded on a settlement date basis. Cash and Cash Equivalents Cash and cash equivalents consist of cash on hand, bank balances and investments with maturities of three months or less. Page 114 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... mv Crime Stoppers of Simcoe Dufferin Muskoka Notes to the Financial Statements December 31. 2009 1. Organization and Objectives Crime Stoppers of Simcoe Dufferin Muskoka was incorporated without share capital under the laws of Ontario in 1987 and is a registered charity under the Income Tax Act. The organization's primary objectives are to: a) Contribute to the security of persons and property by assisting law enforcement in the investigation and prevention of crime. b) Offer and deliver money rewards for information leading to the arrest of persons charged with the commission of criminal offences on an anonymous basis. c) Promote respect for the law, the courts and the police and to assist in the education of persons to respect honesty and condemn violence outside the law. 2. Short Term Investments 2009 2008 Premium Rate Redeemable at 4.00 %, maturing June 16, 2010 $ 100,175 $ - Guaranteed investment certificate at 4.05 %, maturing April 4, 2009 - 23,606 Guaranteed investment certificate at 3.05 %, maturing September 23, 2009 - 20,659 Balance, end of the year $ 100,175 $ 44,265 Guaranteed investment certificate fair value approximates the carrying value due to its short term nature. 8 Page 115 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Crime Stoppers of Simcoe Dufferin Muskoka Notes to the Financial Statements December 31, 2009 3. Long Term Investments Guaranteed investment certificate at 3.75 %, maturing March 16, 2011 Guaranteed investment certificate at 3.75 %, maturing March 21, 2011 Premium Rate Redeemable at 2.20 %, maturing April 6, 2011 Premium Rate Redeemable at 1.60 %, maturing September 23, 2011 2009 2008 $ 12,359 $ 12,359 56,203 54,172 23,977 - 21,205 100,175 $ 113,744 $ 166,706 Guaranteed investment certificate fair value approximates the carrying value. 4. Restrictions On Net Assets In 1993 a reserve was established for future operations of the Crime Stoppers program. The reserve can be accessed by: a) Notice of Motion provided in writing to all Board members at least 30 days prior to the next regular Board meeting. and b) Motion approved by at least two thirds of the members present at the Board meeting. 5. Donations 2009 2008 Corporate $ 14,893 $ 22,215 Individual 4,448 7,504 $ 19,341 $ 29,719 E Page 116 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... "b - 2 -'1 December 31, 2009 Crime Stoppers of Simcoe Dufferin Muskoka Notes to the Financial Statements 6. Fundraising, Other Revenue 2009 2008 Fundraising events $ 39,858 $ 43,483 Nevada administration fees 135 405 Bingo proceeds 19,082 20,133 $ 59,075 $ 64,021 7. Office, General 2009 2008 Bank charges $ 617 $ 210 Coordinator, directors, meetings 2,074 776 Postage, supplies 5,988 8,485 $ 8,679 $ 9,471 im Page 117 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... h - ?�p Crime Stoppers of Simcoe Dufferin Muskoka Notes to the Financial Statements December 31. 2009 B. Financial Instruments Fair Values The organization's financial instruments comprise cash, short term investments, accounts receivable, long term investments, accounts payable, and accrued liabilities. Unless otherwise noted, it is management's opinion that the organization is not exposed to significant interest, currency or credit risks arising from these financial instruments. Cash, accounts receivable, accounts payable, and accrued liabilities approximates their fair values on the balance sheet. The fair values are the same as the carrying values due to their short term nature. The fair values of short and long term investments are disclosed in the respective notes to the financial statements. Risks arising from financial instruments Interest Rate Risk The organization manages its portfolio investments based on its cash flow needs and with a view to optimizing its interest income. The average interest rate on short term investments at the end of the year was 4.0% with investments maturing within six months. For long term investments, the effective interest rate realized during the year was 2.4% 9. Capital Disclosures The organization considers its capital to be its net assets, restricted and unrestricted. Its restricted net assets consist of amounts internally restricted for future operations (See Statement of Change in Net Assets). The organization's objectives when managing its capital are to safeguard its ability to continue as a going concern so it can continue to meet its primary objectives. Annual budgets are developed and monitored to ensure the organization's capital is maintained at an appropriate level. 11 Page 118 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... IN -- 2, z) I Tel: 905 898 1221 Canada LLP Fax: 905 8980028 The The Gates of York Plaza Toll -free: 866 275 8836 17310 Yonge Street, Unit 2 www.bdo.ca Newmarket ON L3Y 7R8 Canada Auditors' Comments on Supplementary Financial Information To the Directors of Crime Stoppers of Simcoe Dufferin Muskoka: The audited financial statements of the organization as at December 31, 2009 and our report thereon dated April 16, 2010 are presented in the preceding section. The financial information presented hereinafter was derived from the accounting records tested by us as part of the auditing procedures followed in our examination of the financial statements and, in our opinion, is fairly presented in all material respects in relation to the financial statements taken as a whole. We do not express a separate audit opinion on the individual schedule of supplemental financial information. Z.100 Chartered Accountants, Licensed Public Accountants Newmarket, Ontario April 16, 2010 BDO Canada LLP, a Canadian limited liability partnership, is a member of BDO International Limited, a UK company limited by guarantee, and forms part of the international BDO network of independent member fines. 12 Page 119 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Page 120 of 229 2,4 Crime Stoppers of Simcoe Dufferin Muskoka Statement of Nevada Ticket Activity Year ended December 31, 2009 Orangeville Collingwood Total Net sales proceeds $ 7,293 $ 3,390 $ 10,683 Ticket purchases 2,593 952 3,545 Commissions 1,094 655 1,749 Licence fees 401 335 736 Administrative fees - 135 135 Total cost 4,088 2,077 6,165 Gross margin $ 3,205 $ 1,313 $ 4,518 13 Page 120 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... ?'c hip of Proud Heritage, ..Exciting Future AUG 3 0 1010 0R( —w -ME' L) 0 rf ,I -E TC3WINSFAip _. APPLICATION FOR GRANT /SUBSIDY ~ -_ Instructions: In order to process the application, Appendix "A" Financial Information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A- ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name 1 1 <2- (� n Address 1J M. jQn ?YIP__�ri inlP I I < Ik6-1 n"o LJ s� city C C t2. Prov. 1 Postal Code Contact C LO_ Telephone 7 <2�2 5-29-6 E -mail 0 CSC_ a_ t0 �Q`J .O \ <� =�� vYlLc-� o C'cDt— Fax PART B - ORGANIZATION GENERAL INFORMATION J74/ as' -6vc�_ WA4-1 %S`c I (to rY1rn Number of�11�, ((�� Out of Town Membership Fee Members I '�c Y rt�l� IYlecn6AVResidents If Applicable GeographicArea Date Served mG:Oe 0AA n l' .f Formed IR 'hac_c�'m�--_ �ncar�W Outline the mission, purpose and objectives of your organization. l ; VCA ►'`P5t Pr '[ 0 �Y� lrI . 0.OYnn I l; n i `t- `f rr nn YVI CAA I 1l11_1 l °r CESC Ll_Cel_�') S LTV + n G ( C� t 148 Line 7 South, Box 1 Cdr- -5 ran CCOP G L/ I, Oro, Ontario LOL 2X0 n X61 -f o Page 121 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... L Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. h-'Cu p iVske. _ �V% r i0-t1C_ In S ti'34LA 3- 3 34 2 Q o Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organizatio 11 ^ 0 �(2 - f� _ � i�`a y�►C'�1(1 T� ca- c P in °ihe?ir -fib 4)n e- m cy i V C\ Y I �. rn # of individuals served:�"�� PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING�REV' NU S AN�_ �� '1 EXPENDITURES (Appendix "A ") �� A q c PART C - DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Subsidy ,Grant Amount Requested: -3 4 1 4 . _72 Purpose for which the grant /subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). WC'_ Ikrat 10 ©p a �/ 3 6 c9�� c-- Cor I-e-s ors /� I ��A �C J �VJU �n U\ C X, I1.0 l 3l1 We- ne� ICJ 0-CO _` e rsc- ,rrv►�� Quav�CA I,�w k e r (R k Lrrt s o- dad , pia 14 ___' a_ P C ` once AA 6A ,p Uj-'U ache_ G 04 �e A4� s �n 4- LAkAr�(, -s Do y u currently receive other gr is or,,ssubsidies frorrtth& Township (facility ubsidization, !S qc> � Q X � 'f1 s ic/1'1 photocopying, secretarial, etc). C1�-& ACV k ' 4-� ca(-e_ ��cd 75 (V Z.m � 1 i e- -S J ►n cL u.r �r � man cz- I 1s i n om x v ck Ck - 5 0 k4 1 0 W Previous grants /subsidies from the Township? Co:5A- Page 122 of 229 1Oh) - Shawn Binns, Director of Recreation and Community Ser... Amount Requested: Amount Approved: P — SIGNATURE OF AUTHO IAL S Name & Position Name & Position For office use only Approved: Amount $ NOTE: Year of Request: Year of Approval: Date: ' �& F- -3 a 0 ice:. °- c9-C--') � 1 '/0 Date: e /O Denied: Date: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant /Subsidy Application Form. APPENDIX "A" Page 123 of 229 10h) - Shawn Binns, Director of Recreation and Community Ser... FINANCIAL INFORMATION ORGANIZATION NAME:{�`�� CURRENT FISCAL YEAR: Year NEXT YEAR PROPOSED: Year: REVENUE: Source: TOTAL: EXPENDITURES: Item: TOTAL: SUMMARY. Surplus or deficit from previous year: Revenue Sub Total Minus Expenditures BALANCE: Amount: Amount: REVENUE: Source: TOTAL EXPENDITURES: Item: TOTAL: SUMMARY: Surplus or deficit from previous year Revenue Sub Total Minus Exp. Expenditures BALANCE: Amount: Amount: Date: F — Page 124 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Hospice Simcoe Fiscal 2010 -2011 Forecast Revenue LHIN Total Total LHIN 741,708 1 Donations /Fun draisin g Total Donations /Fundraising 700,804 Other Total Other 231,450 Total Revenue 1,673,962 EXPENSES Salaries & Benefits Total Salaries and Benefits 1,336,308 1 I Other Expenses Total Other Expenses 337,654 i Total Expenses Surplus / (Deficit) LINE OF CREDIT Operating Opening Balance Operating Deficit/ (Surplus)- Month Ending Balance Capital Opening Balance Ending Balance Total Line of Credit- End of Month 10673,962 i a5 Page 125 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... HOSPICE SIMCOE FINANCIAL STATEMENTS MARCH 31, 2010 - Hospice Simcoe 336 Penetanguishene Road R.R. # 1, Barrie, ON L4M X2 JONES P POWELL - Page 126 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... c— - � JO N E S LLP 121 Anne Street South partners, principals & associates - Barrie, Ontario D.P. Edward, C.A * S.A. MacKay, C.A* A.D. Priest, C.A.* P O WE L L L4N 7B6 G.N. Ferguson, C.A* S.E. Wilson, G.A.* K.A. Kapty, C.A.* p 705.728.7461 L. D. Jones, CA.* H.P. Rastas, C.A. W.A. Watson, C.A. CHARTERED ACCOUNTANTS f 705.728.8317 R.J. Braedley, C.A. K.D. Henry, C.A. B US I N E S S A D V I S O RS rf 888.828.7461 - ,powelljones.ca *Professional Corporation May 25, 2010 AUDITORS' REPORT To the Board of Directors Hospice Simcoe Barrie, Ontario We have audited the statement of financial position of Hospice Simcoe as at March 31, 2010 and the statements of operations, net assets and cash flow for the year then ended. These financial statements are the responsibility of the Organization's management. Our responsibility is to express an opinion on these financial statements based on our audit. Except as explained in the following paragraph, we conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. In common with many charitable organizations, the Organization derives most of its revenue from donations, the completeness of which is not susceptible to satisfactory audit verification. Accordingly, our verification of these revenues was limited to the amounts recorded in the records of the Organization and we were not able to determine whether any adjustments might be necessary to either donation revenue, assets and net assets. In our opinion, except for the effect of adjustments, if any, which we might have determined to be necessary had we been able to satisfy ourselves concerning the completeness of the donations referred to in the preceding paragraph, these financial statements present fairly, in all material respects, the financial position of the Organization as at March 31, 2010 and the results of its operations and cash flow for the year then ended in accordance with Canadian generally accepted accounting principles. 41*�YAAW A4A Chartered Accountants Licensed Public Accountants Page 127 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Page 128 of 229 HOSPICE SIMCOE STATEMENT OF FINANCIAL POSITION AS AT MARCH 31, 2010 ASSETS 2010 2009 CURRENT Cash 122,973 344,347 Accounts receivable 96,461 70,009 Prepaid expenses 2,999 4,655 222,433 419,011 LONG TERM Investments, note 5 42,032 51,682 CAPITAL ASSETS, note 6 4,358,230 4,486,078 4,622.695 4.956.771 LIABILITIES CURRENT Accounts payable and accrued liabilities 69,221 63,577 Construction accounts payable - 393,593 Deferred contributions, note 7 179,632 121,799 Revolving demand loan, note 8 135,000 - 383,853 578,969 DEFERRED CONTRIBUTIONS RELATED TO CAPITAL ASSETS, note 9. 4,160,570 4,283,959 NET ASSETS Unrestricted 78,272 93,843 4,622,695 4,956.771 APPROVED ON BEHALF OF THE BOARD Director ri Director "See Accompanying Notes" Powell Jones LLP - Chartered Accountants Page 128 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... HOSPICE SIMCOE 3,790 STATEMENT OF OPERATIONS 45,645 FOR THE YEAR ENDED MARCH 31, 2010 Supplies 2010 REVENUE 1,241 Local Health Integration Network Funding 172,471 Ministry of Health Funding 43,526 United Way 29,160 Trillium 79,672 New Horizon - Other grants 500 Fundraising 111,558 Donations, note 7 377,748 Amortization of deferred contributions related to capital assets, note 9 179,109 Gifts in kind 6,620 Interest 2,108 Other 8.886 1,011,358 EXPENSES 3,790 Visiting Hospice 45,645 Compensation 93,463 Supplies 16 Sundry 1,241 Contracted Out Service 94,720 Residential Hospice/Housekeeping/Linen/Food Services Compensation 4,150 Supplies 19,718 Equipment 1,958 Contracted Out Services 1,804 Administration Compensation Supplies Sundry Equipment Contracted Out Services Buildings & Grounds Other Fundraising Compensation Sundry Community & Facility Palliative Care Interdisciplinary Education Compensation Supplies Sundry Equipment Contracted Out Services 27.630 2009 298,771 107,363 29,660 23,354 20,540 355,568 18,188 43,470 23,163 300 920.377 92,430 20,540 222 2.576 115.768 4,176 1,288 5,464 299,560 232,846 57,328 3,790 93,403 45,645 12,481 8,812 5,914 22,736 66,300 38,677 534.986 352.506 59,358 7.045 66.403 12,650 1,810 21,300 110 8.550 44.420 "See Accompanying Notes" Powell Jones LLP - Chartered Accountants 5,149 64,354 69,503 69,422 8,199 47,345 3,998 19.666 148,630 Page 129 of 229 _9 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... HOSPICE SIMCOE STATEMENT OF OPERATIONS FOR THE YEAR ENDED MARCH 31, 2010 "See Accompanying Notes" Powell Jones LLP - Chartered Accountants G- ►(.,�) Page 130 of 229 2010 2009 Pain and Symptom Compensation 40,018 109,484 Supplies 2,485 3,857 Sundry 5,408 30,677 Equipment 110 3,873 Contracted Out Services 15,627 32,080 Buildings & Grounds 2,422 5,070 66,070 185,041 Matthews House Compensation - 5,759 Supplies - 396 Sundry - 4,378 Contracted Out Services - 7,534 Buildings & Grounds - 2,444 20,511 834,229 897,423 EXCESS OF REVENUE OVER EXPENSES BEFORE AMORTIZATION AND LOSS ON DISPOSAL 177,129 22,954 Amortization 181,420 56,271 Loss on disposal of the Community & Facility Palliative Care Interdisciplinary Education and Pain and Symptom 11,280 - Loss on disposal of Matthews House - 59,504 192,700 115,775 DEFICIENCY OF REVENUE OVER EXPENSES (15,571) (92,821) "See Accompanying Notes" Powell Jones LLP - Chartered Accountants G- ►(.,�) Page 130 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... HOSPICE SIMCOE STATEMENT OF NET ASSETS FOR THE YEAR ENDED MARCH 31, 2010 STATEMENT OF CASH FLOW 2010 2009 BALANCE AT BEGINNING OF YEAR, AS RESTATED, note 4(c) 93,843 138,368 Deficiency of revenue (15,571) (92,821) over expenses (15,571) (92,821) Record contribution for mortgage 181,420 56,271 payment related to Matthews House land - 552 Transfer from reserve fund, note 10 - 47,744 BALANCE AT END OF YEAR 78,272 93,843 STATEMENT OF CASH FLOW FOR THE YEAR ENDED MARCH 31, 2010 OPERATING ACTIVITIES Deficiency of revenue over expenses (15,571) (92,821) Items not requiring the use of cash Amortization of capital assets 181,420 56,271 Amortization of deferred contributions related to capital assets (179,109) (43,470) Loss on disposal of Community & Facility Palliative Care Interdisciplinary Education and Pain and Symptom capital assets 2,148 - Loss on disposal of Matthews House capital assets - 59,504 (11,112) (20,516) Net change in non -cash working capital balances related to operations, note 14 (354,9121 225,342 Cash from (to) operations (366,0241 204,826 FINANCING ACTIVITIES Principal repaid on long term debt - (216,234) Deferred contributions related to capital assets 55,720 3,985,047 Mortgage contribution related to Matthews House land - 552 Revolving demand loan 135,000 - 190,720 3,769,365 INVESTING ACTIVITIES Purchase of capital assets (55,720) (3,985,048) Proceeds on disposition of Matthews House - 206,957 Investments 9,650 (686) (46,0701 (3278,777) INCREASE (DECREASE) IN CASH (221,374) 195,414 CASH AT BEGINNING OF YEAR 344,347 148,933 CASH AT END OF YEAR 122,973 344,347 Supplementary cash flow information: Interest paid 2,745 1,646 "See Accompanying Notes" Powell Jones LLP - Chartered Accountants x-11 Page 131 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... HOSPICE SIMCOE NOTES TO THE FINANCIAL STATEMENTS AS AT MARCH 31, 2010 1. Status and Nature of Activities Hospice Simcoe, a non - profit, charitable organization, was incorporated without share capital under the laws of Ontario. The Organization is exempt from corporate income tax. The principal activities of the Organization are to offer support to individuals and their families who are facing a life threatening illness or grieving the loss of a loved one. Beginning in December 2009, the Organization commenced the operation of a residential hospice providing accommodation and end of life care for individuals with terminal illnesses. Community & Facility Palliative Care Interdisciplinary Education The program is 100% funded by the Ministry of Health to train professionals in the care of palliative patients. The 2010 Statement of Operations reports the results of operations to July 31, 2009 when the Community & Facility Palliative Care Interdisciplinary Education program was transferred to The Network. The program's assets comprising cash, furniture and equipment were transferred to the Network for $nil consideration. The loss on disposal is reported in the statement of operations. Visiting Hospice This program is partially funded by the Local Health Integration Network (LHIlN) and offers support to individuals and their families who are facing a life threatening illness or in bereavement. Pain and Symptom The program is 100% funded by the LHIN to enhance the quality of care at the bedside for palliative patients. The 2010 Statement of Operations reports the results of operations to July 31, 2009 when the Pain and Symptom program was transferred to The Network. The program's assets comprising cash, fixiniture and equipment were transferred to the Network for $nil consideration. The loss on disposal is reported in the statement of operations. Residential Hospice The residential hospice is a ten bed facility providing accommodation and end of life care for individuals with terminal illnesses. The Community Care Access Centre (CCAC) provides a specified amount of LHIN funding on an annual basis towards the cost of nurses and personal support workers required to operate the residential hospice facility. Donations and fundraising provide the remainder of the funds required to operate the home. The residential hospice commenced operations on December 1, 2009. Due to funding constraints, the organization was only able to open seven of the ten beds. Matthews House Matthews House was partially funded by the LHIN and operated from a house located at 6028 Highway 89, Essa Township, ON. On May 23, 2008 the land and building known as Matthews House, furniture, equipment, goods and chattels therein, Matthews House bank account and mortgage payable were transferred to Matthews Hospice House, a federal charitable corporation registered with the Canada Revenue Agency as a charitable organization, for consideration of $1. The loss on disposal is reported in the statement of operations. Powell Jones LLP - Chartered Accountants Page 132 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... HOSPICE SIMCOE NOTES TO THE FINANCIAL STATEMENTS AS AT MARCH 31, 2010 2. Significant Accounting Policies (a) Basis of Presentation The Organization uses the deferral method for reporting revenue and net assets. (b) Revenue Recognition Ministry of Health (MOH) and Local Health Integration Network (LHIN) The MOH and the LHIN are providing several types of funding to the Organization on an annual basis. The revenue recognition policy for each are as follows: (i) Monthly Transfer Payments The monthly transfer payments to offset the cost of operating the various programs are recorded as revenue in the statement of operations when received. The LHIN requires that the programs receiving funding from their organization generate revenues from other sources including donations, fundraising and miscellaneous income equal to the deficiency between LHIN funding provided and operating expenses. At each year end, the Organization calculates whether there is an amount due to the MOH and the LOIN by comparing actual expenditures to approved expenditures. Further adjustments may be required when the MOH and LHIN assess the Organization's annual reconciliation reports for a given year. Adjustments, if any, are reported in the year they are assessed by the funding agency. (ii) Other MOH and LHIN Payments Transfer payments for special project fimding and capital funding are recorded as revenue in the period the related expense is incurred. If an amount is received for a specific purpose and there is a requirement to return unspent funds, a payable is recorded for any unspent funds at the end of the project term United Way The. monthly transfer payments to offset the cost of operating Visiting Hospice are recorded as revenue in the statement of operations when received. New Horizon A payment of $24,999 was received in January 2008 from Human Resources and Social Development Canada to establish a seniors program to provide training for seniors by seniors in programming and support for life threatening illness or loss. Revenues have been recognized in proportion to the costs incurred for the program that are included in Visiting Hospice expenditures. The program was completed in the fall of 2008. Trillium Payments totalling $62,100 were received from the Ontario Trillium Foundation to fund a portion of the salaries and benefits of a volunteer and residential coordinator and to fund the purchase of computer equipment. The additional positions are intended to enhance volunteerism through recruiting and improved training programs. Revenues have been recognized in. proportion to the costs incurred for the program in the schedule of Visiting Hospice. The unearned portion of the funding received at year end is recorded as deferred revenue in the Statement of Financial Position. Powell Janes LLP - Chartered Accountants 3 -3 Page 133 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... HOSPICE SIMCOE NOTES TO THE FINANCIAL STATEMENTS AS AT MARCH 31, 2010 2. Significant Accounting Policies (cont'd) Donations, fundraising revenue and miscellaneous income (i) Donations, fundraising revenue and miscellaneous income received by the Organization in respect of the capital campaign to fund the construction and operation of Hospice House are recorded as deferred contributions. The deferred contributions in excess of the amount required to fund the capital asset acquisitions related to the construction and furnishing of Hospice House are recognized in revenue to the extent of operating deficits realized on the operation of Hospice House. Deferred contributions used to purchase capital assets subject to amortization are transferred to deferred contributions related to capital assets. Contributions used to acquire land are reported as a direct increase in net assets in the year of acquisition. Other restricted contributions related to operations are recognized as revenue in the year in which the related expense is incurred. (ii) Unrestricted contributions are recognized as revenue when received or receivable if the amount to be received can be reasonably estimated and collection reasonably assured. (iii) Pledges received in respect of the capital campaign have not been recorded in the financial statements as the Organization cannot reliably predict the collection rate for the pledges. Pledges will be collected over terms ranging from one to five years and amount to $434,000 in total as at March 31, 2010. (c) Capital Assets Capital assets are stated at acquisition cost and are amortized on a straight line basis using the following annual rates: Building 40 years Computer 3 years Computer software 1 year Fence 5 years Furniture, fixtures and office equipment 5 years Landscaping 5 years Paving 5 years (d) Contributed Services Volunteers contribute substantial time to assist the Organization in carrying out its program activities. Because of the difficulty in determining the fair value, contributed services are not recognized in the financial statements. (e) Gifts in Kind Gifts in kind received by the Organization are recorded by the Organization at their fair market value in the financial statements. (f) Use of Estimates The preparation of the Organization's financial statements, in accordance with Canadian generally accepted accounting principles, requires management to make estimates and assumptions which affect the reported amounts of assets and liabilities, the disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses for the year. Due to the inherent uncertainty involved with making such estimates, actual results could differ from those reported. Powell Jones LLP - Chartered Accountants Page 134 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... HOSPICE SIMCOE NOTES TO THE FINANCIAL STATEMENTS AS AT MARCH 31, 2010 2. Significant Accounting Policies (cont'd) (g) Financial Instruments The financial instruments of the Organization are classified into categories based upon the purpose for which the asset was acquired. The Organization's accounting policy for each category is as follows: (i) Assets Held- for - Trading Financial instruments classified as assets held - for - trading are reported at fair value at each balance sheet date and any change in fair value is recognized in the statement of operations in the period during which the change occurs. In these financial statements cash has been classified as held- for - trading. (ii) Assets Held -to- Maturity Financial instruments classified as assets held -to- maturity are initially recorded at fair market value and then subsequently at amortized cost with gains and losses recognized in the statement of operations in the period in which the gain or loss occurs. In these financial statements, GIC's and bonds have been classified as held -to- maturity. (iii) Loans and Receivables Financial instruments classified as loans and receivables are initially recorded at fair market value and then subsequently at amortized cost with gains and losses recognized in the statement of operations in the period in which the gain or loss occurs. In these financial statements, accounts receivable have been classified as loans and receivables. (iv) Other Financial Liabilities Financial instruments classified as other financial liabilities are initially recorded at fair market value and then subsequently at amortized cost with gains and losses recognized in the statement of operations in the period in which the gain or loss occurs. In these financial statements, accounts payable and accrued liabilities, construction accounts payable, and revolving demand loan have been classified as other financial liabilities. It is the Organization's policy to sell donated common stock and bonds upon receipt. The fair values of cash, accounts receivable, trade accounts payable and accrued liabilities, construction accounts payable and revolving demand loan approximate their carrying values due to their nature or capacity for quick liquidation. The fair values of investments are determined by reference to published bid price quotations in an active market at year end. 3. Credit Risk Management It is management's opinion that the Organization is not exposed to significant currency or foreign exchange risks arising from these financial instruments. Other identified risks are as follows: (a) Credit Risk Credit risk refers to the risk that the fair value of financial instruments or future cash flows associated with the instruments will fluctuate due to changes in the collectability of receivables. Cash is exposed to credit risk as the amounts on deposit exceed federally insured limits. The Organization minimizes its exposure by depositing cash at The Bank of Nova Scotia and TD Canada Trust, major financial institutions. The Organization also holds GIC's and bonds of various financial institutions minimizing credit risk exposure. Powell Jones LLP - Chartered Accountants F— — �6 Page 135 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... HOSPICE SIMCOE NOTES TO THE FINANCIAL STATEMENTS AS AT MARCH 31, 2010 3. Credit Risk Management (cont' d) (b) Interest Rate Risk Interest rate risk refers to the risk that the fair value of financial instruments or future cash flows associated with the instruments will fluctuate due to changes in the market interest rates. The Organization is exposed to interest rate risk on its investment in GIC's, bonds, and banking facilities which are included in the Statement of Financial Position. The fixed income investments are exposed to interest rate risk when the Organization sells the investments or as they mature. The Organization manages the interest rate risk exposure of its fixed income investments by using a laddered portfolio with varying terms of maturity, whenever possible. The laddered structure of maturities helps to enhance the average portfolio yield while reducing the sensitivity of the portfolio to the impact of interest rate fluctuations. The banking facility bears interest at the bank's prime lending rate plus 1 %. (c) Liquidity Risk Liquidity risk is the risk that the Organization will not be able to meet a demand for cash or. fund its obligations as they come due. The Organization meets its liquidity requirements by preparing and monitoring detailed cash flow budgets and holding assets that can be readily converted into cash. 4. Change in Accounting Policy (a) Effective September 2008, the Canadian Institute of Chartered Accountants ( "CICA ") eliminated the requirement to report net assets invested in capital assets as a separate component of net assets. This amended section is effective for annual periods beginning on or after January 1, 2009. This change has been applied on a retroactive basis. The opening net assets invested in capital assets at April 1, 2008 presented in the 2009 financial statements decreased by $657,753 and the unrestricted net assets increased by $657,753. (b) Previously, the Organization recorded all donations received in respect of the capital campaign for Hospice House as revenue of the Capital Campaign using the restricted method of accounting for contributions. The Organization has elected to change its revenue recognition policy and adopt the deferral method of accounting for contributions. The Organization has determined that the deferral method provides more relevant information to users of the. financial statements and is also compliant with MOH reporting guidelines. Restricted contributions relating to the capital campaign for Hospice House to fund construction, purchase of furniture and equipment and the operations of the residential hospice were previously reported as revenue of the capital campaign. Under the deferral method of accounting for contributions, contributions spent on capital assets that are subject to amortization are reported as Deferred Contributions Related to Capital Assets and will be amortized to revenue over the expected useful life of the underlying capital assets. Contributions used to purchase land are recorded as a direct increase in net assets in the year of acquisition. Powell Jones LLP - Chartered Accountants F--IL Page 136 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... HOSPICE SIMCOE NOTES TO THE FINANCIAL STATEMENTS AS AT MARCH 31, 2010 4. Change in Accounting Policy (cont'd) The Capital Fund included in net assets in financial statements issued in 2009 and prior years reported the revenues and expenses related to the capital campaign, less expenditures related to the construction of Hospice House. This fund was eliminated as a result of the change in revenue recognition accounting policy. The changes have been applied on a retroactive basis. As a result of the change in accounting policy, the 2009 comparatives were adjusted as follows: Statement of Financial Position (Increase) decrease in liabilities and net assets of- Deferred contributions (101,152) Deferred contributions related to capital assets (4,283,959) Restricted contribution for land recorded as a direct increase in net assets (552) Decrease in net assets at March 31, 2008 633,535 Decrease in net assets at March 31, 2009 (3,752,128) Statement of Operations Increase (decrease) in revenue over expenditures of: Decrease in donation revenue (3,870,462) Increase in amortization of deferred contributions related to capital assets 43,471 Reduction in loss on disposal of Matthews House 74,863 Decrease in revenue over expenditures (3,752,1281 (c) The effect of the aforementioned changes in accounting policy on the opening net asset balance for 2009 are as follows: BALANCES AT BEGINNING OF YEAR Adjustment on elimination of net assets invested in capital assets, note 4(a) Adjustment on elimination of capital fund, note 4(b) Adjustment on implementation of deferred method of revenue recognition, note 4(b) Net Assets Invested in Capital Assets Unrestricted 657,753 51,683 (657,753) 657,753 Capital Total 62,467 771,903 62,467 (62,467) - (633,535) (633,5351 BALANCES AT BEGINNING OF YEAR, AS RESTATED - 138,368 - 138.368 Powell Jones LLP - Chartered Accountants �`I� Page 137 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Page 138 of 229 HOSPICE SIMCOE NOTES TO THE FINANCIAL STATEMENTS AS AT MARCH 31, 2010 5. Long Term Investments 2010 2009 Canada Premium Bond, due November 1, 2018, compounded interest at 2.35% (market value $42,445, 2008 - $40,899) 42,032 30,000 GIC, due January 26, 2010, interest at 1.00% (market value $nil, 2008 - $21,820) - 21.682 42.032 51.682 The interest receivable on the Canada Premium Bond of $413 (2009 - $10,899) is included in accounts receivable at year end. The market value of the investment portfolio at the audit report date is $42,595 (2009 -$62,771). 6. Capital Assets 2010 2009 Accumulated Cost Amortization Net Net Land 197,351 - I97,351 197,351 Building 3,945,896 97,783 3,848,113 3,948,025 Computer Hardware 17,972 16,030 1,942 18,666 Computer Software - - - 12,576 Fence 13,282 3,984 9,298 11,954 Furniture & Fixtures 288,519 80,489 208,030 199,341 Landscaping 34,076 10,173 23,903 30,449 Office Equipment 73,063 18,717 54,346 48,113 Paving 21.781 6.534 15.247 19.603 4.591.940 233.710 4.358.230 4.486.078 During the year capital assets were acquired at an aggregate cost of $55,720 by cash payments. 7. Deferred Contributions Deferred contributions represent unspent externally restricted contributions related to capital assets and operations. Changes in the deferred contributions balance are as follow: 2010 2009 Balance at beginning of year 101,153 216,290 Contributions received 457,271 - Less: Amounts transferred to deferred contributions related to capital assets (55,720) (115,137) Amounts recognized as revenue in the year (326.146) - 176,558 101,153 Deferred contributions related to Trillium, note 2(b) 1074 20,646 179.632 121.799 Amounts recognized as revenue in the year are reported as donation revenue on the statement of operations. Powell Jones LLP - Chartered Accountants Page 138 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... HOSPICE SIMCOE NOTES TO THE FINANCIAL STATEMENTS AS AT MARCH 31, 2010 S. Bank Facility The Organization's banking facility consists of a revolving demand loan which permits borrowing to a maximum of $380,000, repayable on demand. The obligation bears interest at the bank's prime lending rate and prime plus 1 %. The bank facility is secured by a general security agreement, a collateral mortgage representing first charge on the property at 336 Penetanguishene Road, Barrie, Ontario, and assignment of fire insurance. The banking agreement contains certain covenants, the most significant of which relates to interest coverage. At March 31, 2010 the Organization was not in compliance with the interest coverage ratio covenant. The lenders have agreed to waive their right to call the loan at March 31, 2010. 9. Deferred Contributions Related to Capital Assets Deferred contributions related to capital assets represent the unamortized amount of restricted donations received for the construction of the new building and the purchase of furniture, fixtures, office equipment and computer hardware. 2010 2009 Balance at beginning of year 4,283,959 417,246 Contributions received 55,720 3,985,047 Less: Amounts amortized to revenue (179,109) (43,470) Disposal of deferred contributions related to Matthews House (74,8641 4.160.570 4,283,959 10. Reserve Fund In 1997 the Board established a Reserve Fund in the amount of $100,000 for the purchase of capital items. In 2000 the board adjusted the use of the Reserve Fund so that it may be used for payment of day -to -day expenditures. During the 2009 fiscal year, the reserve fund was transferred to unrestricted net assets. 11. Funding Approved for Future Years (i) The LHIN approved an allocation of $627,000 for the 2011 year end from CCAC's annual LHIN funding to offset a portion of the cost of nurses and personal support workers required to operate the residential hospice facility. (ii)The Organization has been approved to receive $135,600 of funding from the Ontario Trillium Foundation over two years. In the 2009 fiscal year, $44,000 was received, $62,100 was received in the 2010 fiscal year, and the remaining $29,500 will be received in the 2011 fiscal year. 12. Related Party Transactions (i) In the 2008 year end, the Organization entered into a $360,000 construction management agreement with D.W. Tuck Services Inc. to act as the construction manager for the Hospice House project. D.W. Tuck Services Inc. is controlled by an individual who is also a member of the Hospice House building committee. The Organization incurred project management fees of $nil (2009 - $305,002) that have been included in capital assets. •A further $3,841 (2009 - $181,571) was paid to D.W. Tuck for other services provided for the Hospice House project. The amounts paid have been included in capital assets. The year end construction accounts payable balance includes $nil (2009 - $14,043) due to D.W. Tuck Services Inc. Powell Jones LLP - Chartered Accountants E_ 11� Page 139 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... HOSPICE SIMCOE NOTES TO THE FINANCIAL STATEMENTS AS AT MARCH 31, 2010 12. Related Party Transactions (continued) (ii)During the year, the Organization incurred fees of $4,691 (2009 - $27,625) to Salter Pilon Architects Inc. for services related to the construction of Hospice House that have been included in capital assets. One of the owners of Salter Pilon Architects Inc. is also a member of the Hospice House building committee. The year end construction accounts payable balance includes $nil. (2009 - $nil) due to Salter Pilon Architects Inc. 13. Commitments (i) The Organization was in the process of negotiating an agreement with The Network to share an executive director. (ii)The Organization has entered into an agreement with Community Care Access Centre to provide back office accounting services. The fee is based on 2% of the Organizations budgeted revenue for the year plus a $10,000 administrative fee. Payments begin April 1, 2010. (iii)The company currently has a number of operating leases for computers and office equipment with annual lease commitments as follows: 2011 2,285 2012 2,285 2013 2,285 2014 2,285 2015 and subsequent 3,238 14. Net Change in Working Capital Balances Related to Operations 2010 2009 Accounts receivable (26,452) (34,731) Prepaid expenses 1,656 13,379 Accounts payable and accrued liabilities 5,644 (7,231) Construction accounts payable (393,593) 368,956 Deferred contributions 57.833 (115.031) (354.912) 225.342 15. Subsequent Events Subsequent to the year end, the Organization was approved for $31,545 in funding from United Way of Greater Simcoe County. The funding will be used for the Volunteer Hospice Visiting & Bereavement Support program. The funding is to be received in 12 payments with the final payment to be received March 2011. 16. Economic Dependence The Organization is dependent upon funding received from the Ministry of Health and the Local Health Integration Network in respect of the Community and Facility Palliative Care Interdisciplinary Education, Visiting Hospice and the Pain and Symptom programs. 17. Reclassifications The comparative figures for March 31., 2009 have been reclassified where necessary to conform with the March 31, 2010 financial statement presentation. Powell Jones LLP - Chartered Accountants �E s Zo Page 140 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Oro - Medonte Application for Grant APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application, Appendix "A" Financial Information must be completed PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Name of Organization: Information Orillia Address: 33 Mississaga Street East Orillia, Ontario. L3V 1V4 Contact: Leah Wuttke - Interim Executive Director Telephone: 705 - 326 -7743 E- mail: lwuttke(@informationorillia.org Fax: 705 - 326 -6064 PART B - ORGANIZATION GENERAL INFORMATION Number of Out of Town Membership Fee: We have a modest and growing number of private institution members but have not until recently been a membership driven organization. Geographic Area: Information Orillia serves North East Simcoe County, which includes the City of Orillia, the Townships of Oro- Medonte, Severn Township and Mnjikaning First Nations. Information Orillia was formed in 1969. Outline the mission, purpose and objectives of your organization. Our Mission Statement reads as: Information Orillia believes that an informed community is a healthy community. By providing information and referral, through partnerships with business, government, community and social services, Information Orillia brings people and services together, meeting their needs and fostering community spirit. We are a not- profit registered Charity our Charitable Number is #11896 8353 RR0001. Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: The benefits we provide to the residents of the Township of Oro- Medonte is the provision of information through or Information and Referral Service we: Page 141 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... • Maintain a comprehensive database of local clubs, churches, social services, health services, government offices, schools and recreational programs • Provide Information & Referrals to residents and newcomers with respect to the above. Information is provided by phone, in person or through email. • Produce a Directory of Community & Social Services • Maintain a database of businesses in the area • Produce & Distribute a list of "Handy Numbers" of non - profit groups and hard to find telephone numbers. • Produce various guides and directories - eg) Seniors Guide, Children's Services, • Assist citizens who have limited resources with filling out forms • Provide a free annual Income Tax Clinic for seniors and those with low- income. • Provide a message service for job- seekers who do not have a fixed address or access to a telephone. • Participate in many community events including Health, Volunteer and Information Fairs. • Attend yearly conferences with the Association of Community Information Centres of Ontario • Actively participate in the Information Provider's Coalition of Simcoe County • Act as community liaison organization for agencies needing volunteer help and those seeking to volunteer. By providing these services within the greater community we fulfill needs not met by any other agencies, organizations or institutions and in doing so contribute to the social fabric and overall well being of the wider community. As well by providing these services we free up other agencies, organizations and institutions to focus on their mandates. In 2009, we received approximately 10,000 telephone enquiries and responded to several hundred walk -in and email enquiries. PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES ND EXPENDITURES (Appendix "A ") PART C - DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees This application is for a Grant. Amount Requested: $2500.00 Purpose for which the grant, if approved, would be used? Give complete details (i.e. project or event description, time frame, community benefits). As a significant number of Oro- Medonte residents use the services of Information Orillia, the grant will be used to help offset a small portion of our annual operating budget. One 2 Page 142 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... F3 goal for the upcoming year is to initiate a membership drive which will help decrease our reliance on grants such as this but until we can measure its success we are in need of assistance with operating funds. The benefits to the community are listed above. Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). No we do not currently use Township services. Previous grants /subsidies from the Township Amount Requested: _$1000.00 Year of Request: 2004 Amount Approved: _$50.00 Year of Approval: 2005 PART D - SIGNATURE OF AUTHORIZED OFFICIALS) Date: 1 oQC�Ip Name & Position OL"/ i fn Date: /C�0/0 Name & Position f xecrix For office use only: Approved: Amount $ NOTE: Denied: Date: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection Page 143 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... �-y should be directed to the Freedom of Information Co- coordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet (and attach more if required) to complete the information requested on the Grant /Subsidy Application Form. APPENDIX "A" FINANCIAL INFORMATION: attached ORGANIZATION NAME: Information Orillia Page 144 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... 4:12 PM Information Orillia 27/10/10 Profit & Loss YTD Comparison Accrual Basis 1 - 27 October 2010 1 - 27 Oct 10 1 Jan - 27 Oct 10 Ordinary Income /Expense Income Fee for Service Business Donations Community Organization Donation Individual Donations Fundraising Government Grants Muncipality and County Grants Other Grants Volunteer Fair Other Grants - Other Total Other Grants Total Income Expense Volunteer Fair Expenses Advertising & Promotions Bank Service Charges Conference Dues and Subscriptions Insurance WSIB Insurance - Other Total Insurance Interest Expense Finance Charge Interest Expense - Other Total Interest Expense Internet Meeting Expenses Office Supplies Payroll Expense Postage and Delivery Professional Fees Accounting Total Professional Fees Rent Telephone Training Travel Volunteer Appreciation Total Expense Net Ordinary Income Net Income 0.00 3,446.45 0.00 3,100.00 0.00 800.00 0.00 933.65 - 396.50 4,856.02 0.00 8,524.00 0.00 25,000.00 0.00 2,990.00 0.00 21,600.00 - S9b.bU 754.87 1,272.87 0.00 665.72 0.00 187.84 0.00 574.05 0.00 80.00 0.00 519.88 0.00 2,705.40 0.00 3,225.28 0.00 15.96 0.00 0.00 0.00 15.96 0.00 686.65 0.00 121.62 50.00 1,671.46 3,137.90 52,009.72 0.00 57.00 282.00 2,502.88 282.00 2,502.88 420.00 4,200.00 180.95 1,866.18 0.00 35.00 0.00 64.57 0.00 1,110.11 4,825.72 70,346.91 - 5,222.22 903.21 - 5,ZZZ.2Z 903.27 Page 145 of 229 Page 1 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Page 146 of 229 r` 4:14 PM Information Orillia 27110110 Profit & Loss Prev Year Comparison Accrual Basis 1 January through 27 October 2010 1 Jan - 27 Oct 10 1 Jan - 27 Oct 09 $ Change % Change Ordinary Income /Expense Income Fee for Service 3,446.45 2,125.38 1,321.07 62.2% Business Donations 3,100.00 2,143.55 956.45 44.6% Community Organization Donation 800.00 250.00 550.00 220.0% Individual Donations 933.65 672.85 260.80 38.8% Fundraising 4,856.02 1,562.99 3,293.03 210.7% Government Grants 8,524.00 8,524.00 0.00 0.0% Muncipality and County Grants 25,000.00 25,000.00 0.00 0.0% Other Grants Volunteer Fair 2,990.00 2,990.00 0.00 0.0% Other Grants - Other 21,600.00 44,736.19 - 23,136.19 - 51.7% Total Other Grants 24,590.00 47,726.19 - 23,136.19 48.5% Total Income 71,250.12 88,004.96 - 16,754.84 -19.0% Expense Volunteer Fair Expenses 1,272.87 1,422.51 - 149.64 -10.5% Advertising & Promotions 665.72 0.00 665.72 100.0% Bank Service Charges 187.84 163.78 24.06 14.7% Conference 574.05 0.00 574.05 100.0% Dues and Subscriptions 60.00 974.72 - 894.72 -91.8% Fundraising Exp 0.00 1,361.12 - 1,361.12 - 100.0% Insurance WSIB 519.88 383.08 136.80 35.7% Insurance - Other 2,705.40 2,635.20 70.20 2.7% Total Insurance 3,225.28 3,018.28 207.00 6.9% Interest Expense Finance Charge 15.96 26.82 -10.86 -40.5% Interest Expense - Other 0.00 1.68 -1.68 - 100.0% Total Interest Expense 15.96 28.50 -12.54 -44.0% Internet 686.65 868.57 - 181.92 -20.9% Meeting Expenses 121.62 131.16 -9.54 -7.3% Office Supplies 1,671.46 1,792.76 - 121.30 -6.8% Payroll Expense 52,009.72 56,988.14 - 4,978.42 -8.7% Postage and Delivery 57.00 17.25 39.75 230.4% Printing and Reproduction 0.00 808.92 - 808.92 - 100.0% Professional Fees Accounting 2,502.88 1,690.00 812.88 48.1% Total Professional Fees 2,502.88 1,690.00 812.88 48.1% Rent 4,200.00 4,000.24 199.76 5.0% Repairs and Maintenance Building Repairs 0.00 132.00 - 132.00 - 100.0% Total Repairs and Maintenance 0.00 132.00 - 132.00 - 100.0% Telephone 1,866.18 1,616.45 249.73 15.5% Training 35.00 2,074.45 - 2,039.45 -98.3% Travel Travel 0.00 109.43 - 109.43 - 100.0% Travel - Other 64.57 0.00 64.57 100.0% Total Travel 64.57 109.43 - 44.86 - 41.0% Volunteer Appreciation 1,110.11 1,050.22 59.89 5.7% Total Expense 70,346.91 78,248.50 - 7,901.59 -10.1% Net Ordinary Income 903.21 9,756.46 - 8,853.25 -90.7% Other Income /Expense Other Income Interest Income 0.00 13.17 -13.17 - 100.0% Total Other Income 0.00 13.17 -13.17 - 100.0% Page 1 Page 146 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Page 2 Page 147 of 229 F- 4:14 PM Information Orillia 27/10/10 Profit & Loss Prev Year Comparison Accrual Basis 1 January through 27 October 2010 1 Jan - 27 Oct 10 1 Jan - 27 Oct 09 $ Change % Change Other Expense Other Expenses 0.00 0.00 0.00 0.0% Total Other Expense 0.00 0.00 0.00 0.00/. Net Other Income 0.00 13.17 -13.17 - 100.0% Net Income 903.21 9,769.63 - 8,866.42 - 90.8% Page 2 Page 147 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... (Of `'09�a. THE CORPORATION OF THE 148 Line 7 S., Box 100 Oro, Ontario LOL 2X0 TOWNSHIP Phone (705) 487 -2171 Fax (705) 487 -0133 h —eOF www.oro- medonte.ca APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name S g ' Address ®Y?aY C City ®q, 0 Prov. f�>u b Postal Code Contact �mi1U CCk_ y'j)`1 q_Q Telephone [Co' - qS7- 1 763 E -mail bfO G_c isc) a tks\ (��SkAmp L:i cup, (ct Fax PART B - ORGANIZATION GENERAL INFORMATION Number of Out of Town Membership Fee Members 'aoo Residents 6!!�k If Applicable "`) Geographic Area 1 Date Served Formed Outline the mission, purpose and objectives of your organization. °%erg'l"ag Cars C (J,ft&U& o 4i _/ -�Or 4Z ko -sa_rZ__ 0-� rebuts cf +V !01 Ct `� p�ei�t;�r i1Ga ►� �G� A0 ib�A `Y1 \�1ieac �' 6.�'r�C' 11•�1'S1oCit�ks flndkbr knd 714-ip's an ed A(?al kd nSA-iAx4i0'1 4s raAsA;, 4c �p-korn Ll�r&� f // rMQL) }cue Q C Le'O,f r�r ,iDli 10►^s 0 � an i c;- AL, Y -JL in rk i Y ZSt',ta a, Li µ Q V j�tC Vial � (t0 1H X 61 -e4 4)9Df9f) �� Crtr� � � �� tc;�� eS [�, r Q Ct�Su �r.��i � a.�a 1�9.P -•1� �-�. o ,,�•,,,.rt�S r�� s�-_ lard_ Page 148 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... J 2-- Type of Organization (i.e. Registered Charity, Non- Profit Organization, no status, etc.) and registration number if applicable. Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: 0f� # of individuals served: PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C - DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant '✓ Subsidy ✓ Amount Requested: 5po oo t' S _"ios tfk 40 ' l�s Y � � �$Si�.QC� ins\ ovaa- o✓ b'n Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or 30q • cc event description, time frame, community benefits). ,�e t A-Q G�s� � b�� v1c1�S' c�v✓ Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). Page 149 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Previous grants /subsidies from the Township? Amount Requested: $ ELI Year of Request:�� I 1-r V, �a Name & Position Year of Approval: _ JD10 Date: i Date: i o l 1 For office use only Approved: Denied: Amount $ NOTE: Date: L- Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. Page 150 of 229 ORGANIZATION N 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... APPENDIX "A" FINANCIAL INFORMATION �ee, 00* CL-C-d 6 -� Page 151 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser CURRENT FISCAL YEAR: Year: REVENUE, Source: Amount: TOTAL: EXPENDITURES: Item: Amount: TOTAL: SUMMARY- Surplus or deficit from previous year: Revenue Sub Total Minus Expenditures BALANCE. NEXT YEAR PROPOSED: Year: REVENUE: Source: Amount: TOTAL EXPENDITURES: Item: Amount: TOTAL. SUMMARY: Surplus or deficit from previous year: Revenue Sub Total Minus Exp. Expenditures BALANCE: Datc, Page 152 of 229 w C7 D m 0 0 N 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... 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I I 1 Page 154 of 229 ORO AGRICULTURAL SOCIETY FINANCIAL STATEMENTS DECEMBER 31, 2009 (Unaudited — see Notice to Reader) I I 1 Page 154 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser W Daniel S. sawatsky CAS CHARTERED ACCOUNTANT A PROFESSIONAL CORPORATION NOTICE TO READER On the basis of information provided by management, I have compiled the balance sheet of Oro Agricultural Society as at December 31, 2009 and the statements of income and members' equity for the year then ended. I have not performed an audit or a review engagement in respect of these financial statements and, accordingly, I express no assurance thereon. Readers are cautioned that these statements may not be appropriate for their purposes. orillia, Ontario Daniel S. Sawatsky, CA, Professional Corporation January 25, 2010 Authorized to practise public accounting by The Institute of Chartered Accountants of Ontario 66 Coldwater Street E. Suite 201 012h, Ontario L3V IW5 Tel: 705-329-7700 Toll Free: 877-729-2875 Fax: 705-327-7453 Visit us on the web at www-saw2tskycorn Page 155 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Page 156 of 229 1s —� ORO AGRICULTURAL SOCIETY BALANCESHEET I AS AT DECEMBER 31, 2009 (Unaudited — see Notice to Reader) 2009 2008 I ASSETS CURRENT I Cash - general $ 13,561 $ 8,783 - building fund 4,095 3,695 Investment — guaranteed investment certificate 36,306 49,728 Accounts receivable 773 3,083 Prepaid expenses 195 50 54,930 65,339 CAPITAL ASSETS, note 3 I _ 152,321 _ 131,375 $207,251 $196,714 ILIABILITIES CURRENT IAccounts payable $ 1,667 $ 2,000 Deferred revenue 719 60 I2,386 2,060 MEMBER'S EQUITY Member's Equity, schedule 1 Net assets invested in capital assets, schedule 1 52,544 63,280 Balance, end of year 152,321 131,374 204,865 194,654 L207,251 196 714 Approved on behalf of the Board: Dir for Director The accompanying notes are an integral part of these financial statements. Page 156 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Lr -l-0 ORO AGRICULTURAL SOCIETY STATEMENT OF INCOME FOR THE YEAR ENDED DECEMBER 31, 2009 (Unaudited - see Notice to Reader) 2009 2008 Grants - County $ 750 $ 750 - Municipal 500 500 - Provincial - capital improvement 2,000 2,000 - prize money 3,000 3,000 Donations - general 1,814 2,158 - building fund 930 1,125 Memberships 1,989 1,768 Entry fees 3,435 3,357 Gate -fall fair 32,957 28,018 - heritage day 505 528 Heritage day - fees and meals 3,034 1,706 Midway 3,485 3,365 Rentals, buildings and grounds 7,529 10,268 Interest 565 951 Beef lottery 2,213 2,547 "Tractor pull donations 3,900 6,475 Sale of advertising 3,270 3,165 Sundry income 1,903 1,305 Cheques not cashed 98 207 Retained prize money fees 774 603 74,651 73,796 DEPARTMENT INCOME Food Booth, schedule 3 9,896 9,059 84,547 82,855 Less: Expenditures, per schedule 2 74,336 67,656 NET INCOME FOR THE YEAR $ 10,211 15 19 The accompanying notes are an integral part of these financial statements. Page 157 of 229 I I 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... 2 -n ORO AGRICULTURAL SOCIETY STATEMENT OF CASH FLOWS FOR THE YEAR ENDED DECEMBER 31, 2009 (Unaudited — see Notice to Reader) 2009 2008 CASH FLOWS PROVIDED BY (USED IN) OPERATING ACTIVITIES Net income for the year $ 10,211 $ 15,199 Items not involving cash: Amortization 7.762 6.570 17,973 21,769 Net changes in working capital balances Accounts receivable 2,310 ( 675) Prepaid expenses ( 144) 128 Accounts payable ( 333) 1,456 Deferred revenue 659 (--27J7 20,465 2,401 CASH F L 1178 USED IN INVESTING ACTIVITIES Purchase of capital assets 28,709) (-9,242) INCREASE (DECREASE) IN CASH ( 8,244) 12,459 Cash, beginning of year 62.206 49,747 CASH, END OF YEAR 53,962 62 206 The accompanying notes are an integral part of these financial statements. Page 158 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... 1 L—IL ORO AGRICULTURAL SOCIETY NOTES TO FINANCIAL STATEMENTS I DECEMBER 31, 2009 (Unaudited — see Notice to Reader) I 1. NATURE OF BUSINESS The organization is engaged in the operation of an annual fall fair and the operation of the following activities: The rentals of land and buildings for social functions and storage. The operation of a food booth at the annual fall fair. I2. SIGNIFICANT ACCOUNTING POLICIES These financial statements have been prepared in accordance with generally accepted accounting principles in Canada. Outlined below are those policies considered particularly significant for the Organization. (a) Capital Assets Capital assets consisting of P g property and equipment are stated at cost less applicable government grants. Amortization is on a straight line basis based on the estimated useful life of the assets recorded at the following annual rates. Buildings - 2.5% Equipment -10.0% Fencing -10.0% 3. CAPITAL ASSETS 2009 2008 Accumulated Net Book Net Book Cost Depreciation Value Value Land $ 49,007 - $ 49,007 $ 49,007 Buildings 109,149 31,121 78,028 59,495 Equipment 25,647 12,155 13,492 8,429 Fencing 30.191 18.397 11 J24 14.444 213,994 673 152 321 S-131,375 6. CONTRIBUTED SERVICES The mission of the Agricultural Society is dependent upon and thankful for the many hours contributed by its members. Members contribute numerous hours every year to assist the Agricultural Society in carrying out its mission. Because of the difficulty of determining their fair value, contributed services are not recognized in these financial statements. Page 159 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Page 160 of 229 ORO AGRICULTURAL SOCIETY SCHEDULE 1 MEMBER'S EQUITY AS AT DECEMBER 31, 2009 I (Unaudited — see Notice to Reader) 2009 2008 Net Assets Net Assets Member's Invested in Member's Invested in Equity Capital Assets Equity Capital Assets Balance at January 1 $ 63,280 $ 131,374 $ 51,453 $ 128,002 Net changes during the year ( 10,736) 20,947 11,827 3,372 Balance at December 31 44 U52,321 63 280 131.374 The accompanying notes are an integral part of these financial statements. Page 160 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... ORO AGRICULTURAL SOCIETY SCHEDULE 2 STATEMENT OF EXPENDITURES FOR THE YEAR ENDED DECEMBER 31, 2009 (Unaudited - see Notice to Reader) -� � The accompanying notes are an integral part of these financial statements. Page 161 of 229 2009 2008 Prize Money - Senior & junior fair $ 10,716 $ 8,962 - School fair 1,599 1,{655 - Amateur talent show 132 133 - Horseshoe pitching 400 300 - Light horse shows 648 500 - Western horse shows 1,361 977 Tractor & ATV pull costs 8,474 9,195 Antique machinery display 280 175 Entertainment 2,735 2,360 Promotional items for resale 200 580 Convention, district meetings 2,186 2,428 Affiliation fees 515 365 Judges 1,710 1,660 Ribbons & trophies 2,922 2,414 Night guard & security costs 1,708 2,264 Medical support costs 300 300 Sound system 1,200 1,200 Printing & stationery 3,154 2 X 597 Postage & office 1,133 798 Heritage day 4,959 3,372 Telephone 830 787 Advertising 3,509 2,988 Hydro 1,111 1,376 Insurance 4,182 4,182 Bank charges 395 62 Demolition derby 500 500 Toilets 1,284 1,120 Beef draw 907 814 Travel expenses 643 500 Secretary honorarium 2,400 2,200 Amortization 7,762 6,570 Repairs & maintenance 4,481 4,322 TOTAL EXPENDITURES 74.336 67 656 The accompanying notes are an integral part of these financial statements. Page 161 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... LS _ I t) ORO AGRICULTURAL SOCIETY STATEMENT OF INCOME — FOOD BOOTH SCHEDULE 3 FOR THE YEAR ENDED DECEMBER 31, 2009 (Unaudited — see Notice to Reader) 2009 2008 REVENUE $ 16,247 $ 18,505 LESS: COST OF SALES — food purchases 5.819 _ 9,194 GROSS PROFIT 10,428 — 9,311 EXPENSES Bank charges Office expense 20 Propane 105 40 ' Supplies 397 75 30 117 532 252 ' NET INCOME FOR THE YEAR 1-9,89 6 9 59 I The accompanying notes are an integral part of these financial statements. Page 162 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Spattz, Sandie From: Stewart, Shannon Sent: Wednesday, July 14, 2010 10:41 AM To: Spattz, Sandie Subject: Oro Agricultural permit 2393 Attachments: image001.gif Hi Sandie, The permit was set up with a balance of $1,814 but the report #CW100120 -23 that was approved by council approves a subsidy for the use of the Banquet Hall and Old Town Hall for monthly meetings totaling $1,505. Can you find out where the remaining $309 was approved? Thanks Shannon Stewart, CA Deputy Treasurer/Tax Collector Township of Oro - Medonte - Rt (70a) 457.0171 I'a (715) +18701 33 lnurr fifpaf 148 Lime 75., Box 100 Oro, Ontario LOL 2XO F'fud klaitw" FX &Is;* Ft ntw r�r ww.ara- medente.ca This e -mail may contain PRIVILEGED AND CONFIDENTIAL INFORMATION and is intended solely for the use of the individual or entity to whom it is addressed. If you are not the intended recipient, please notify the sender by e-mail. Further, you should not copy, disclose, or distribute this e-mail or its contents to any other person and any such actions are unlawful. This e -mail may contain viruses. The Township of Oro - Medonte has taken every reasonable precaution to minimize this risk, but is not liable for any damage you may sustain as a result of any virus in this e-mail. You should carry out your own virus checks before opening the e-mail or attachment. The Township of Oro - Medonte reserves the right to monitor and review the content of all messages sent to or from this e -mail address. Messages sent to or from this e-mail address may be stored on the Township of Oro- Medonte's e-mail system. Page 163 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Page 164 of 229 Printed 17- Sep -10, 11:34 AM Page 1 of 2 Township of Oro - Medonte AMID` 148 Line 7 S., Box 100 Phone: (705) 487 -2171 Oro - Medonte, ON LOL 2X0 Fax: (705) 487 -0133 Customer Schedule Permit Number: 2822 Oro - Medonte Agricultural Society Ms. Emily Campbell Ms. Emily Campbell Work Phone: 705 -487 -1753 Box 175 Fax: 705 -487 -1756 Oro, ON LOL 2X0 Dar. Hourly Other Date Day Complex Facility Event Type Start Time End Time (Min) Rate Charge Amount 24 -Jan-11 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 27.00 0.00 81.00 07- Mar -11 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 27.00 0.00 81.00 04- Apr -11 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 27.00 0.00 81.00 02- May -11 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 27.00 0.00 81.00 06- Jun -11 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 27.00 0.00 81.00 04- Jul -11 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 27.00 0.00 81.00 08- Aug -11 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 27.00 0.00 81.00 29- Aug -11 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 27.00 0.00 81.00 12- Sep -11 Mon OTH Old Town Hall Meeting 7:00 PM 12:00 AM 300 116.00 0.00 116.00 13- Sep -11 Tue OTH Old Town Hall Meeting 6:00 AM 12:00 AM 1080 116.00 0.00 116.00 14- Sep -11 Wed OTH Old Town Hall Meeting 6:00 AM 12:00 AM 1080 116.00 0.00 116.00 15- Sep -11 Thu OTH Old Town Hall Meeting 6:00 AM 12:00 AM 1080 116.00 0.00 116.00 16- Sep -11 Fri OTH Old Town Hall Meeting 6:00 AM 12:00 AM 1080 116.00 0.00 116.00 17- Sep -11 Sat OTH Old Town Hall Meeting 6:00 AM 12:00 AM 1080 116.00 0.00 116.00 18- Sep -11 Sun OTH Old Town Hall Meeting 6:00 AM 12:00 AM 1080 116.00 0.00 116.00 17- Oct -11 Mon OTH Old Town Hall Meeting 7:00 PM 10:00 PM 180 27.00 0.00 81.00 140.0 am) Sub Total $1,541.00 Tax $0.00 Grand Total $1,541.00 CONTRACT PLEASE SIGN AND RETURN ONE COPY OF THIS PERMIT WITH PAYMENT IMMEDIATELY. BOOKINGS ARE TENTATIVE UNTIL SIGNED PERMIT AND PAYMENT ARE RECEIVED. ALL FEES ARE INCLUSIVE OF TAXES. ALL CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO- MEDONTE. NSF cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.00 fee must be added to the amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum on all overdue accounts. Late payments or failure to replace NSF cheques may result in cancellation of your booking. It is mutually agreed that in the event it becomes necessary for the Parks & Recreation Department, through weather conditions, breakdown of equipment or any other cause, to cancel a sheduled event(s) at one of their facilities, the Parks and Recreation Department will notify the person signing the permit. Every effort will be made to replace a booking which has been cancelled or a refund will be given. * Indicates event spans multiple days. Powered by MaxEnterprise ®, a product of Maximum Solutions, Inc. Page 164 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Printed 17- Sep -10; 11:34 AM Page 2 of 2 Notice of a booking cancellation by permit holders must be given in writing to the Township Office. Cancellation in writing more than 7 days in advance of rental date: - $20.00 administration charge - Full (100 %) refund of rental fee Cancellation in writing within 7 days of rental date: $20.00 administration charge Full (100 %) refund of rental fee if rental time is used by another renter - 50% refund of rental fee if rental time is not used by another renter Cancellation in writing less than 48 hours before rental date: - No refund of rental fee No cancellation notice ( "no- show "): - No refund of rental fee The exchange of booked time between individual teams or organizations is not permitted without proper written permission from the Parks & Recreation Department. No alcoholic beverages are allowed in any Township of Oro - Medonte facility without express permission from the Parks & Recreation Department. NOTE: Failure by any renter /group to adhere to the rental regulation/conditions noted herein may result in the cancellation of the renters /groups entire booking: WAIVER: The permit applicant/organization agrees to hereby waive. and forever discharge and INDEMNIFY AND SAVE HARMLESS the Corporation of the Township of Oro - Medonte, its employees, volunteers, partner organizations, sponsors, officers, and elected officials from all claims, damages, costs and expenses in respect to injury or damage to my /their person or property, however caused, which may occur as a result of my /their participation in the use /uses intended which will be held at the permit location/locations during the period of this permit including any additional dates later added to this permit. Notwithstanding the foregoing, this indemnification shall not apply to claims, damages, costs and expenses which the Corporation of the Township of Oro - Medonte shall or may become liable for by reason of any willful default or negligence of the Corporation of the Township of Oro - Medonte, its officers and employees. SIGNATURE: DATE: If not the named addressee of the permit, please print your name. Personal information contained on this form is collected pursuant to THE MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT, and will be used for the purpose of this permit. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario LOL 2X0 End of Listing * Indicates event spans multiple days. Powered by MaxEnterprise ®, a product of Maximum Solutions, Inc. Page 165 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Attn: Shawn Binns Dear Mayor Hughes and Council: You will find our application for a grant request included in this letter. We certainly want to take this opportunity to thank Council and the staff for their continued and enthusiastic support as we continue to partner jobs within the Township. Having our meeting area at the Guthrie arena is such a central location, and we do sincerely appreciate the rental subsidy Council has generously given. The staff are great to work with on the set up of the chairs for our meeting area as well. In 2009 we have given 410 hours to Civic Beautification and this is without much attention to the Arena garden due to work being done by the Township. In 2009 we gave 4419.5 hours from our members and executive -which is an increase from the year before of over 600 hours. If the minimum wage was ten dollars we've saved the Township over $4419.50 just for the 7 gardens that we maintain. We will have a keen group ready when we hear from the Township that the Arena Garden can be started. Our youth program is creating future gardeners and it has 179 youth involved. We have given almost 775 hours to that program and donated $1530 back into the youth through their meetings, youth camps they can attend at the Ontario Horticultural Association level. Three Oro- Medonte youth and 1 leader attended the camp held this summer. Several of our youth won prizes for their entries in the competitions held at the Convention. Our year end and the newly elected executive does not happen until October 2010, so our financial statement cannot reflect the true costs we have incurred. We donate prize Page 166 of 229 � -I S`GflTVgq� i� 96N c n y n y 2 I r0 fr:ftsEC.pe &eeping Ontario Heauti£ul Oro Medonte Horticultural Society I'VE® 58 Drury Lane Barrie, ON AUG 2 b 2010 L4M 3C8 GRO- MEDONTE August 23, 2010 -rOWNSNIP The Council of the Township of Oro - Medonte Box 100 148 Line 7 South Oro, ON LOL 20 Attn: Shawn Binns Dear Mayor Hughes and Council: You will find our application for a grant request included in this letter. We certainly want to take this opportunity to thank Council and the staff for their continued and enthusiastic support as we continue to partner jobs within the Township. Having our meeting area at the Guthrie arena is such a central location, and we do sincerely appreciate the rental subsidy Council has generously given. The staff are great to work with on the set up of the chairs for our meeting area as well. In 2009 we have given 410 hours to Civic Beautification and this is without much attention to the Arena garden due to work being done by the Township. In 2009 we gave 4419.5 hours from our members and executive -which is an increase from the year before of over 600 hours. If the minimum wage was ten dollars we've saved the Township over $4419.50 just for the 7 gardens that we maintain. We will have a keen group ready when we hear from the Township that the Arena Garden can be started. Our youth program is creating future gardeners and it has 179 youth involved. We have given almost 775 hours to that program and donated $1530 back into the youth through their meetings, youth camps they can attend at the Ontario Horticultural Association level. Three Oro- Medonte youth and 1 leader attended the camp held this summer. Several of our youth won prizes for their entries in the competitions held at the Convention. Our year end and the newly elected executive does not happen until October 2010, so our financial statement cannot reflect the true costs we have incurred. We donate prize Page 166 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... money for the Oro World's Fair each fall and continue to donate money to the Dr. Ives' Bursary Fund that gives Oro- Medonte University students money toward their Agricultural education. We sponsor workshops to help those interested learn about flower arranging and judging of the flowers they enter in our friendly competitions. Our native Trees and Shrubs booklet will be reprinted as needed as it is available to all residents of the Township. They are available at local nurseries, the Township Office and the Chamber of Commerce. We wanted to share that we were recently recognized by the Ontario Horticultural Association for an Environmental Award for Bayview Memorial Stream Restoration Project. We were pleased Councillor Agnew could attend the banquet to jointly accept the award. Councillor Agnew continues to give our Society great support. We do hope you will continue to support our Society so we can continue our mission on improving the Township through our "greening up" and informative programs. We do appreciate you considering our grant request for 2010. Sincerely, Janis Hamilton Secretary Enclosures (5) 14-�- Page 167 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... THE CORPORATION OF THE 14- 148 Line 7 S_, Box ] 00 Oro, Ontario LOL 2X0 (705) 487-2171 TOWNSHIP Faxne (705) 487 -0133 lieJ7— Of www.oro- medonte.ca APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A — ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name Oro - Medonte Horticultural Sociely Address 58 Drury Lane, City Barrie Prov. ON Postal Code L4M 3C8 Contact Mrs. Janis Hamilton Tele hone 705 728 -9348 E -mail ian hamilton@c mpatico ca Fax PART B — ORGANIZATION GENERAL INFORMATION Number of 241 adult Out of Town Membership Fee Members 179 youth Residents 25 If Applicable single $10' family $15' youth $2. Geographic Area Date Served Oro- Medonte Formed November 1976 Outline the mission, purpose and objectives of your organization. To encourage an interest in all branches of horticulture. To promote and implement civic beautification. To encourage Wantinc trees shrubs and flowers in our municipality. To stimulate and support youth interests in horticulture To promote the circulation of horticultural information. To promote protection of the environment through practice lectures and any other suitable means. Page 168 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... 4- Type of Organization (i.e. Registered Charity, Non -Profit Organization, no status, etc.) and registration number if applicable. Registered Charity- Business Number 87620 007 R R 0001 Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: Through our dedicated volunteers and membership, we are able to provide: • Civic Beautification at the Municipal parks and public buildings. • Education and information to adults and children through our Master Gardeners Program, Youth Garden Clubs, open meetings with informative speakers, quarterly newsletters, seminars, conventions and workshops; as well as, through our own publication of "Native Tree and Shrub booklet ". (This booklet is provided free to all residents of Oro - Medonte) Additionally, our partnership with the township on projects such as the Bayview Memorial Stream Restoration allow for educational opportunities on the protection of our environment. • Membership program recruits supporters for our society and township that allows us to recruit volunteers for projects and ambassadors for our township. Promote local business as through a discount to our members program. • Landscape Appreciation encourages residence to beatify their properties thus the township. The Bloomin' Good Gardens signs distributed by this team indicate the gardens. • Dr. Ives Bursary Fund promotes our own students throughout Simcoe County to pursue Horticulture or Agricultural studies. • Plant -a -Row Grow -A -Row is a nationally recognized program that we promote within the township and county. The program encourages gardeners to grow and donate extra produce, from their gardens, to the food banks, soup kitchens and shelters. A current brochure promoting the program has been produced and printed by OMHS. • Other initiatives that provide benefit to the township are the annual garden tour and plant sale. Through these types of services, we are able to provide the people of Oro - Medonte Township considerable amount of benefits. We also proudly sponsor prizes at the Oro World's Fair. Through our local column in the North Simcoe County News we announce our upcoming meetings, flower shows and discuss current gardening tips and issues. 4 of individuals served: 420 members and anyone who chooses to request information or visit our web site. PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant $2,000 Subsidy $1613.50 *according to Township info(2010) Amount Requested: $2,000 Page 169 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... k--5 Purpose for which the grantisubsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). The Bayview Memorial Stream Restoration Project is pretty much complete; however, some monitoring may be required for the first couple of years to ensure the successful establishment of native plants. An eager group of volunteers await the completion of renovations to the arena so that the gardens can be reconstructed. We will continue to plant the Bayview Gardens at the entrance way as well as, the Municipal Office, Barbara Stoddart garden at Guthrie Public School, African Church, Old Town Hall, Cenotaph, Ian Beard Centre and fund plantings at the East Oro Drill Shed. Cairn and the Oro - Medonte schools through the youth Garden Clubs. We also sponsor other youth garden club activities and encourage them to enter competitions at the Provincial and District level. Youth wanting to attend the Ontario Horticultural Association's summer camp are subsidized as well as our leaders leading and attending the camps. So far this year we have spent $1530.00 on our youth program. We will continue to promote the interest in horticulture through regular open meetings with guest speakers and friendly competitions. Education on invasive species in the area, growing tip challenges with the pesticide ban are provided in our 4 newsletters as well as the meeting handouts. Our society continues to attract new members and visitors at our open meetings. We financially sponsor delegates (adults and youth) to attend Provincial Conventions and district seminars. We will organize a plant sale & garden tour to attract visitors who may one day reside here or visit on a holiday: at the same time, providing recreational opportunities for township residence. Working with the Chamber of Commerce we will promote our society's activity dates bookmarks and the native shrubs & trees booklet. We will continue to provide horticultural education through workshops for all to attend. We will assist in whatever capacity we are able to for the development of the Line 4 Park. Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). Meetin s ace at the Guthrie Arena Previous grants /subsidies from the Township? Amount Requested: $ 2.000 Amount Approved: $ 2.000 Year of Request: 2010 Year of Approval: 2010 PART D SIGNATURE OF AUTHORIZED OFFICIAL(S) a n Pi�E,5iLE It) T Name & Position Name & Position Date: Date: For office use only Approved: Denied: Amount $ Date: Page 170 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... NOTE: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection Of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be ation Co- ordinator, The Corporation of the Township of Oro- Medonte,148' Line 7 South, directed to the Freedom of Inform Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Graut/Subsi y Annlication Form. APPENDIX "A" FINANCIAL INFORMATION ORGANIZATION NAME Oro Medonte Horticultural Society See the attached financial information Please note: The Financial Information is incomplete and unaudited ur new year end is is nountil oted in anti our The proposed budget for 2010 -2011 information is unapproved Annual Meeting; Oct. 2010. information as is possible, but some of our costs have not billed to our We have provided you with as accurate Society to date. The Gardens at the front of the Guthrie Arena are not planted due to work the Township is in the process of completing. We will plant when given the green light from the Township and the large rocks put in place. Our Society has offered to purchase triple miX to replace the poor soil in the garden. So we have kept a portion of the money in reserve, as it will be needed to purchase replacement trees, shrubs, and native plants when planting can take place. Page 171 of 229 10h) - Shawn Binns, Director of Recreation and Community Ser... PI"iC+..ND O.A" V-4 CAI, INWRMATION � n ORGANVATION CURRIE NT FISCAL YEAW Ye2r T . p fo RE.VIN Lily: Source. _ TOTAL; C N01TURES: _1 6000 00 't z� .06 ao tj 00 lter�:. nSu�cxr a. ti �' Amount'. � ' � � 0 iAeC i'yo l} t L i1lJ i �5 - Celt 0 iN ;i7l7e _17 -P 1O- BTAL, SUMMARY, surplus or deficit from previous year: Revenue e, 0 I � ✓O • C)� _._ ` 0 2 i Z c 11 . "D U t4F-XT YEAR PROPOSED. YOM'. REVENUE, Source: _ faro - -f \ed�� Amount: a coo . t 1 00 0v da5o . 00 �_I QDe� . aZ) TOTAL It , c%UO o c , EXPENDIT lRl , 1tern1-_"&AM"Ce i C e- SUMMAW; r,_7 Amount: ( © n G . v C, � 0 0 -- )goo . oa loo ' 00 01 075 - 5~6,© surplus or deficit frorn previous year. Revenue sub Total —21 L_ L11 , `-F3 sub Total minus Expendiwres BALANCE, 11220: oQ la, 39 1 .' Minus p_ Expenditures }1 ©o, Oa 5) 00 G0 Page 172 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Page 173 of 229 4 Printed OS- Apr -11, 12:18 PM Page I Township of Oro - Medonte Acct >m: �dortte• •<tr..„�. =,..w.,•.�. 148 Line 7 S., Box 100 Phone: (705) 487 -2171 Oro - Medonte, ON LOL 2X0 Fax: (705) 487 -0133 Customer Schedule Permit Number: 2825 O.M. Horticultural Soc. Ron Nelsons Ron Nelsons 58 Drury Lane Barrie, ON L4M 3C8 Dur. Hourly Other Date Day Complex Facility Event Type Start Time End Time (Min) Rate Charge Amount 24- Jan -11 Mon GUTH Banquet Hall Meeting 7:30 PM 9:30 PM 120 31.00 0.00 62.00 Executive board meeting - hollow square with 24 chairs 28- Feb -11 Mon GUTH Banquet Hall Meeting 7:00 PM 9:30 PM 150 31.00 0.00 77.50 Board Meeting - Hollow square setup with 24 chairs 07- Mar -I 1 Mon GUTH Banquet Hall Meeting 7.30 PM 10:00 PM 150 31.00 0.00 77.50 Theatre Style setup for 80 people with long table for registration, displays - _ - - -- - 28- Mar -11 - - -- ......__..._ Mon GUTH Banquet Hall Meeting 7.00 PM 9:30 PM 150 31.00 0.00 77.50 Board Meeting - Hollow square setup with 24 chairs 11- Apr -11 Mon GUTH Banquet Hall Meeting 7:30 PM 10:00 PM 150 31.00 0.00 77.50 Open Meeting - theatre style setup for 80 people with long tables for registration, displays 1- 1 We OTH Old Town Hall Workshop 1:00 PM 4:00 PM 180 27.00 0.00 81.00 Using basement for a Floral Design Workshop 18- Apr -11 Mon GUTH Banquet Hall Meeting 7:00 PM 9:30 PM 150 31.00 0:00 77.50 Board Meeting - Hollow square setup with 24 chairs 09- May -11 Mon GUTH Banquet Hall Meeting 3:00 PM 10:00 PM 420 177.00 0.00 177.00 Open Meeting - theatre style setup for 80 people with long tables for registration, displays Additional table needed for this flower show /competition) 30 -May 11 Mon GUTH Banquet Hall Meeting 7:00 PM 9:30 PM 150 31.00 0.00 77.50 Board Meeting - Hollow square setup with 24 chairs 20 -Jun 11 Mon OTH Old Town Hall Workshop 6:30 PM 9:30 PM 180 27.00 0.00 81. Using basement for a Floral Design Workshop 27- Jun -11 Mon GUTH Banquet Hall Meeting 3:00 PM 10:00 PM 420 177.00 0.00 177.00 Open Meeting - theatre style setup for 80 people with long tables for registration, displays Additional table needed for this flower show /competition) 18- Jul -11 Mon GUTH Banquet Hall Meeting 7:00 PM 9:30 PM 150 31.00 0.00 77.50 Board Meeting - Hollow square setup with 24 chairs 08- Aug -11 Mon GUTH Banquet Hall Meeting 7:30 PM 10:00 PM 150 31.00 0.00 77.50 Open Meeting - theatre style setup for 80 people with long tables for registration, displays 12- Sep -11 Mon GUTH Banquet Hall Meeting 3:00 PM 10:00 PM 420 177.00 0.00 177.00 Open Meeting - theatre style setup for 80 people with long tables for registration, displays Additional table needed for this flower show /competition) 26- Sep -11 Mon GUTH Banquet Hall Meeting 7:00 PM 9:30 PM 150 31.00 0.00 77.50 Board Meeting - Hollow square setup with 24 chairs 17- Oct -11 Mon GUTH Banquet Hall Meeting 7:30 PM 10:00 PM 150 31.00 0.00 77.50 Open Meeting - theatre style setup for 8o people with long tables for registration, displays 03- Nov -11 Thu GUTH Banquet Hall Meeting 7:00 PM 9:30 PM 150 31.00 0.00 77.50 Board Meeting - Hollow square setup with 24 chairs * lndicates event spans multiple days. Powered by MaxBnterprise ®, a product of Maximum Solutions, Inc. Page 173 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... 14-1 Printed OS- Apr -11, 12:18 PM page 2 07- Nov -11 Mon GUTH Banquet Hall Meeting 7:00 PM 9:30 PM 150 31.00 0.00 77.50 Board Meeting - Hollow square setup with 24 chairs 14-Nov -11 Mon GUTH Banquet Hall Training Ses 7:00 PM 10:00 PM ISO 31.00 0.00 93.00 Christmas Wreath making workshop - booked by Judy Smith 05-Dec-11 Mon GUTH Banquet Hall Meeting 3:00 PM 10:00 PM 420 177.00 0.00 177.00 Open Meeting - theatre style setup for 80 people with long tables for registration, displays Additional table needed for this flower show /competition) 69.0 (hrs) Sub Total $1,955.00 Tax $0.00 Grand Total $1,955.00 CONTRACT PLEASE SIGN AND RETURN ONE COPY OF THIS PERMIT WITH PAYMENT IMMEDIATELY. BOOKINGS ARE TENTATIVE UNTIL SIGNED PERMIT AND PAYMENT ARE RECEIVED. ALL FEES ARE INCLUSIVE OF TAXES. ALL CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO- MEDONTE. NSF cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.00 fee must be added to the amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum on all overdue accounts. Late payments or failure to replace NSF cheques may result in cancellation of your booking. It is mutually agreed that in the event it becomes necessary for the Parks & Recreation Department, through weather conditions, breakdown of equipment or any other cause, to cancel a sheduled event(s) at one of their facilities, the Parks and Recreation Department will notify the person signing the permit. Every effort will be made to replace a booking which has been cancelled or a refund will be given. Notice of a booking cancellation by permit holders must be given in writing to the Township Office. Cancellation in writing more than 7 days in advance of rental date: - $20.00 administration charge - Full (100 %) refund of rental fee Cancellation in writing within 7 days of rental date: - $20.00 administration charge - Full (100%) refund of rental fee if rental time is used by another renter - 50 % refund of rental fee if rental time is not used by another renter Cancellation in writing less than 48 hours before rental date: - No refund of rental fee No cancellation notice ( "no- show "): - No refund of rental fee The exchange of booked time between individual teams or organizations is not permitted without proper written permission from the Parks & Recreation Department. No alcoholic beverages are allowed in any Township of Oro - Medonte facility without express permission from the Parks & Recreation Department. NOTE: Failure by any renter /group to adhere to the rental regulation/conditions noted herein may result in the cancellation of the renters /groups entire booking. WAIVER: * Indicates event spans multiple days. Powered by MaxEnterprise ®, a product of Maximum Solutions, Inc. Page 174 of 229 Printed 05- Apr -11, 12:18 PM 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... �_ I e _I Page 1 e permit applicant/organization agrees to hereby waive and forever discharge and INDEMNIFY AND SAVE HARMLESS the irporation of the Township of Oro - Medonte, its employees, volunteers, partner organizations, sponsors, officers, and elected icials from all claims, damages, costs and expenses in respect to injury or damage to my /their person or property, however caused, uch may occur as a result of my /their participation in the use /uses intended which will be held at the permit location/locations ring the period of this permit including any additional dates later added to this permit. Notwithstanding the foregoing, this lemnification shall not apply to claims, damages, costs and expenses which the Corporation of the Township of Oro - Medonte shall may become liable for by reason of any willful default or negligence of the Corporation of the Township of Oro - Medonte, its icers and employees. DATE: not the named addressee of the permit, please print your name. Personal information contained on this form is collected pursuant to THE MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT, and will be used for the purpose of this permit. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario LOL 2X0 End of Listing * Indicates event spans multiple days. Powered by MaxEnterprise ®, a product of Maximum Solutions, Inc. Page 175 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Page 176 of 229 THECORPORATtONOFTHE �<; 148 Line 7 S., Box 100 Oro, Ontario LOL 2X0 Phone (705) 487.2171 TOWNSHIP Fax (705) 487-0133 www.oro- medonte.ca APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A- ORGANIZATION NAME AND ADDRESS INFORMATION Organization a Name G 'Y[�Vl r e do n \ '( QS r n Address I- city 6 1c` 4 Prov. Postal Code LAVA q CContact �Y10��i SC�Sb<0 Cam, Telephone `VQOSltAY—B I� JE -mail il`l iY1 ��lt,i � Fax ^. PART B - ORGANIZATION GENERAL INFORMATION ykc �i� F Number of Out of Town r-- Membership Fee � 1 e Ce Members Residents wt Jurc If Applicable -i A _ clll Geographic Are Date Served Y "� PLVV' �0C%M q Formed its SURE i Outline the mission, purpose and objectives of your organization. L Ct� a San - 5_X04- \A) j �1n no Y-(- A�S�(C kAi6Y nu i, �/ \J\!e i7(c 'l6F' 6nka�c W6 can A ITkf --Q DIOU d�� Inc �s , ► �Cl\I ll av\d JALX'sl CCL Cx C Vi+"i _ Page 176 of 229 10h) - Shawn Binns, Director of Recreation and Community Ser... I - 2- Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. DD� t - W l �y� C R �� Ck n u 1'r� Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: PA4 w � I _ _ _ Vk-b A 1 1 oct r � n� I�l�,i1 yUr (�►�OyiC�i� C� iOrnmcI n &�'J sityVi c o��dmg b0!7— x 1 1 cA IQP s --1 -1i �s We D�ov�e ac�,v"eGl� rno.V�e +his QOsS (H e , # of individuals served: 3c3q l n 2C kO PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix 'W) PART C - DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant ✓ Subsidy—IZ— Amount Requested:SaQw Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). ' r �::>ir 1. , D 1 trl t 3Y^YYY -w n2iLa Q_�YYL1f j� o� l Af O �i'1 rcl:* �=:S) S.I { 1 'CL r i ` S Iri _ nt ky" VA&k rc4n� Wouka Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). Y10 Page 177 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser I -3 CURRENT FISCAL YEAR: Year: � t D NEXT YEAR PROPOSED: Year: REVENUE: REVENUE, Source: Amount: Source: Amount: 3, DLOO kj TOTAL: al, �30-(34 TOTAL EXPENDITURES: EXPENDITURES: Item: Amount: Item: Amount: 0i rd Ra,4c,�s Q1 l.50 -ss i lo,-1b 14 510`k° 113 6a I q I 4(otoo,— 45% 1 1—I TOTAL: a Lko' TOTAL: SUMMARY, SUM MARY: Surplus or deficit from Surplus or deficit from previous year: previous year: Revenue F1 j o 430. OBI- Revenue Sub Total Sub Total Minus Expenditures Minus Exp. Expenditures BALANCE: BALANCE: Signature: DatzDvn,,1 05/11 Page 178 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Previous grants /subsidies from the Township? Amount Requested: $ Year of Request: Amount Approved: $ Year of Approval: PART D- SIGNATURE OF AUTHORIZED OFFICIAL(S) Kim T bsU ---nS Date: IA�� Name & Position SAS is-s T)as�- �)��l(�VrA Date: c��J / LI) L Name & Position For office use only Approved: Amount $ NOTE- Denied: Date: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. Page 179 of 229 10h) - Shawn Binns, Director of Recreation and Community Ser... APPENDIX "A" FINANCIAL INFORMATION ORGANIZATION NAME:Occ) 1 QZJp'l f . irYIC &ScbO -L- - S Page 180 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Page 181 of 229 Printed 28- Apr -11, 09 :31 AM Page I Township of Oro - Medonte Acet ED: r^ r• ^^ ^ ^^ 148 Line 7 S., Box 100 Phone: (705) 487 -2171 Oro- Medonte, ON LOL 2X0 Fax: (705) 487 -0133 Customer Schedule Permit Number: 2912 Oro - Medonte Minor Ball Kim Posluns Klrn Posluns Home Phone: 705 -726 -6104 9 Woodland Cres Cell Phone: 705- 720 -0101 RR #1 Barrie, ON L4M 4Y8 Dar. Hourly Other Date Day Complex Facility Event Type Start Time End Time (Min) Rate Charge Amount 06- Mar -11 Sun GUTH Banquet Hall Registration 10:00 AM 1 :00 PM 180 31.00 0.00 93.00 Registration Night 19- Sep -11 Mon GUTH Banquet Hall Meeting 7:00 PM 9:00 PM 120 31.00 0.00 62.00 AGM 5.0 (hrs) Sub Total $155.00 Tax $0.00 Grand Total $155.00 CONTRACT PLEASE SIGN AND RETURN ONE COPY OF THIS PERMIT WITH PAYMENT IMMEDIATELY. BOOKINGS ARE TENTATIVE UNTIL SIGNED PERMIT AND PAYMENT ARE RECEIVED. ALL FEES ARE INCLUSIVE OF TAXES. ALL CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO- MEDONTE. NSF cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.00 fee must be added to the amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum on all overdue accounts. Late payments or failure to replace NSF cheques may result in cancellation of your booking. It is mutually agreed that in the event it becomes necessary for the Parks & Recreation Department, through weather conditions, breakdown of equipment or any other cause, to cancel a sheduled event(s) at one of their facilities, the Parks and Recreation Department will notify the person signing the permit. Every effort will be made to replace a booking which has been cancelled or a refund will be given. Notice of a booking cancellation by permit holders must be given in writing to the Township Office. Cancellation in writing more than 7 days in advance of rental date: - $20.00 administration charge - Full (100 %) refund of rental fee Cancellation in writing within 7 days of rental date: - $20.00 administration charge - Full (100 %) refund of rental fee if rental time is used by another renter - 50% refund of rental fee if rental time is not used by another renter Cancellation in writing less than 48 hours before rental date: - No refund of rental fee No cancellation notice ( "no- show "): * Indicates event spans multiple days. Powered by MaxEnterprise ®, a product of Maximum Solutions, hie. Page 181 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... 1 ✓- 7 Printed 28- Apr -11, 09:31 AM Page 1 - No refund of rental fee The exchange of booked time between individual teams or organizations is not permitted without proper written permission from the Parks & Recreation Department. No alcoholic beverages are allowed in any Township of Oro - Medonte facility without express permission from the Parks & Recreation Department. NOTE: Failure by any renter /group to adhere to the rental regulation/conditions noted herein may result in the cancellation of the renters /groups entire booking. WAIVER: The permit applicant/organization agrees to hereby waive and forever discharge and INDEMNIFY AND SAVE HARMLESS the Corporation of the Township of Oro - Medonte, its employees, volunteers, partner organizations, sponsors, officers, and elected officials from all claims, damages, costs and expenses in respect to injury or damage to my /their person or property, however caused, which may occur as a result of my /their participation in the use /uses intended which will be held at the permit location/locations during the period of this permit including any additional dates later added to this permit. Notwithstanding the foregoing, this indemnification shall not apply to claims, damages, costs and expenses which the Corporation of the Township of Oro - Medonte shall or may become liable for by reason of any willful default or negligence of the Corporation of the Township of Oro - Medonte, its officers and employees. SIGNATURE: DATE: If not the named addressee of the permit, please print your name. Personal information contained on this form is collected pursuant to THE MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT, and will be used for the purpose of this permit. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario LOL 2X0 End of Listing * Indicates event spans multiple days. Powered by MaxEnterprise ®, a product of Maximum Solutions, Inc. Page 182 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Page 183 of 229 cgtt i c - THE CORPORATION OF THE TOWNSHIP OF 148 Line 7 S., Box 100 Oro, Ontario L0L 2X0 Fax (705) 487-2171 Fax (705) 487 -0133 www.oro- medonie.ca —. SEP .'2 3 1010 ORO- MEDONTE APPLICATION FOR GRANVSUBSIDi �OVV Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A — ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name -ion In V1n m'.,44i( OeAve, Address -31 j VA City (�ro Prov. bt,-) Postal Code I)L,2.t =0 Contact Telephone E -mail live LaYY' Fax PART B — ORGANIZATION GENERAL INFORMATION Number of Members C"/'x Out of Town Membership Fee . Residents N S If Applicable ) iq' Geographic Area Served -A b� U r ` ` Date z 1 fl j, I I 4o (-c4x�rt Formed I 9-45 Outline the mission, purpose and objectives of your organization. � dekttila a-nd Ccsrnrnun�`�aI Sf1 ! �T /�]�jC�il1Q 0-nd tnaijnfr&�nioq Ae _ Ate. i I i h es �nr&ro ' t'1 �1�� ,C S reey rx �-,, >� . Pr^Ir � r,� �m�►nt_� r'�Ui �-iCS �zn� (rrfrnrncl_n� r'U � nhA�^b . Page 183 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Z. Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. C y-i a'Q Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: Q l© ClY7 r rYt [ LI) r rrJZ[Q rPl} LL� e,.-4 �0 !J» a Gt re- premr& ' # of individuals served:_ 5M aa1- PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C - DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant_ Subsidy Amount Requested: f 'TQT `CV Purpose for which the grant/subsidy, If approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). 1c) ��(- p —!'o z qwnecal hail (�CLa n �� v� [ 0 C C��S G r t r %1 r burn rD . nil I,�v�l"e�/ t nS r Arm Win_ i -� r�_ sC P i t �P I ! CtS I (inaradt?c. 0..nCA re r Q /"e -N,s 4 t_ od) /. Lull-)kr 1 Lnr;na 200 Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). ..0 Page 184 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Previous grants /subsidies from the Township? Amount Requested: $ lkxn Year of Request: per/ Amount Approved: $ a b 'ten Year of Approval: czlp PART D SIGNATURE OF AUTHORIZED OFFICIAL (S) Date: z4k Z-Z Jd Name & Position if CDMMUA S Date: ame & Position For office use only Approved: Denied: Amount $ NOTE: Date: J--3 Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. Page 185 of 229 10h) - Shawn Binns, Director of Recreation and Community Ser... APPENDIX "A" FINANCIAL INFORMATION ORGANIZATION ly-� Page 186 of 229 10h) - Shawn Binns, Director of Recreation and Community Ser T -5 CURRENT FISCAL YEAR: Year- NEXT YEAR PROPOSED: Year: 2011 REVENUE: REVENUE- it, WX Ole a TOTAL- EXPENDITURES: Item: ArTiount: bp- .20 - 00 -4- 171. 1031 LIN Amount: 12q --3. Go Ub'li*ns - 31 -:� 5- lmtj�mcc Qcfc) (0 , % �3 e-s ) 5L/Q. 9Ink= F-'0TOTAL, SUM MARY Surplus or deficit from previous year: Revenue Sub Total Minus Expenditures BALANCE, Siziaturc Source- EXPENDITURES: Item: Amount: ISM-00 aq WIN TOTAL qi-j�-414 SUMMARY- Surplus or deficit from previous year: Revenue Sub Total Minus Exp. Expenditures BALANCE: Amount: 030,91 2q (4-, I ap Date, 00 00 q L43 -4, 94 I Lf W- -_-I - -2 1 q56�-91 L4L1 15. � Page 187 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... N J 0 t 'CXe THE CORPORATION OF THE 148 Line 7 S., Box 100 a �ti Oro, Ontario LOL 2X0 TOWNSHTP Fax (705) 487 -0133 _ 01' �/01 www.oro medonte ca E Di e AUG 2 3 2010 APPLICATION FOR GRANT /SUBSIDY ORO— MEDONT E Instructions: In order to process the application on fields including Appendix "A" financial information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name — , RL) OA� Nit Address 1 1\ PC� 1--"Q t� N F e 1 City mo— Prov. iJ(\,) Postal Code LQL_ MG Contacts\\a-M'C\ SC'"Gac ( n ) Telephone PART B - ORGANIZATION GENERAL INFORMATION Number of Out of Town Membership Fee v26"616 Members Residents If Applicable I 1 - t® Geographic Area Date Served Eca.4 j 14` L� h `C. Formed (� wb,4A\- Le-ve- �Ci 6 -10A, Stdex.t� G, CcAC ,4 Outline the mission, purpose and objectives of your organization. 1 k - S a" i C$JYb'1 lu l 1Y Q %t Y 't1 R�IC°1A 1�C7- Z-��L6 IV'�Ci.�� tYl t� Page 188 of 229 10h) - Shawn Binns, Director of Recreation and Community Ser... Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. YAW � 2 Gl � Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: D \l l i Qc co A .' A 4C. Ln i �l ��r C1p1 A c 1 • ei1 A —p 'got, i9A 0 QL A21r=C 4 10— LCILCO °'GXd lAaT A . 0 11 11®,� g ' 4 -kA _ �� cl� 6S # of individuals served: PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C - DETAILS OF REQUEST Grant Is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant `— Subsidy Amount Requested: 01;�!50® • a� Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, comm_ 1u-nity benefits). ,� e - � O ll b �U �g�1 C- A a a yA 8Z LCLA k �Cl (3t 1 J M �`1 l2MQ� 94 f[�� lL � /! \ M X 3 d�0 Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). Page 189 of 229 1Oh) - Shawn Binns, Director of Recreation and Community Ser... Previous grantslsubsidies from the Township? Amount Requested: Amount Approved: $ z's 0 0 oo . PART D — SIGNATURE OF AUTHORIZED OFFICIALS ame & Position For office use only Approved: Amount $ NOTE: Year of Request: Year of Approval: 1z -3 2009 .2-o0 R Date: S X010 Date: A u G l D O Denied: Date: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. Page 190 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... APPENDIX "A" FINANCIAL INFORMATION ORGANIZATION NAME: Page 191 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... CURRENT FISCAL YEAR: Year --�o 10 REVENUE: --I-Aif1 - -lbeG 2010 Source: Amount: 13oo . ' nrxjrll)n 5CC —T-Lk v, 2— oo® 4J l OV TONAL: 10, 2,!50, EXPENDITURES: Item: Amount: SUM MARY: Surplus or deficit from previous year: Revenue Sub Total Minus Expenditures BALANCE: S ,;k-760- I O ;250. 12g5D, to 200 C W bSSca NEXT YEAR PROPOSED: Year: arm l REVENUE: fir, - ,e -6k) S o uree: Amount: 14 5 ye_lr ea I Q oo, It TOTAL 630-0. EXPENDITURES: Item: Amount: 13cro . Q_ArYLIe ^ I 1 co r TOTAL: SUMMARY: Surplus or deficit from previous year: Revenue Sub Total Minus. Exp. Expenditures BALANCE: 19 1350. 13 Co. i2.&60 . l 40 , /6za50. Date x1j 0"l.. 2d, 2010 2 Q f 0 Lo Cur-) & a Page 192 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... APPLICATION FOR GRANT — ORO MEDONTE PART A— ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name: Telecare Orillia Address: 170 Colborne Street West City: Orillia Prov. Ontario Contact: Wendy Taylor E -mail: telecare @csolve.net Postal Code: L3V 2Z3 Telephone: 705.327.2383 Fax: None PART B — ORGANIZATION GENERAL INFORMATION Number of Out of Town Membership Members 40 volunteers /7 Board Members Residents Ten Volunteers Fee Geographic Area Date Served Simcoe County /South Muskoka Formed January 14, 1979 Outline the mission, purpose and objectives of your organization. -I $20.00 per Year The mission of Telecare Orillia is to provide a 24 hour /Seven day a week anonymous and confidential telephone listening service staffed by trained volunteers. Our purpose is to provide immediate access to individuals who are struggling with a life crisis or issues. It is the goal of our organization to be there for our callers when they need us, to have compassion, understanding and empathy. An elected Board of Directors, comprised of Telecare workers and professional members of the community, operates Telecare Orillia. We hear from teenagers, adults — both young and old, people dealing with relationship issues, depression, alcohol /drug abuse, gambling problems, grief and loss, mothers stressed with young children, students stressed by exams or homesickness, caregivers of family members suffering from dementia or Alzheimer's. People need to be heard and listening is often the first step to recovery. The objectives of Telecare are to continue to be there for the 800 -1,000 people who call us each month. Without our service many of those suffering with mental health issues or anxiety would end up in the hospital emergency room. Telecare diverts many people away from using other social service outlets. Type of Organization: Telecare Orillia is a registered charitable organization. Charitable donation number is 11920 9534 RR0001 1IPage Page 193 of 229 1Oh) - Shawn Binns, Director of Recreation and Community Ser... L- - ?- Indicate the products /services /benefits provided to the Township of Oro - Medonte by your organization: Telecare Orillia is open to the citizens of Oro - Medonte. The Canadian Mental Association has stated that one in five people will experience a mental health issue in their lives. When a person phones our distress line they do not receive advice but are encouraged to work through their issues and receive information about other community resources that can help them to achieve wellness. We provide our service at no cost to people who would otherwise not seek support. # of Individual served: 10,000 — 12,000 calls. Note: Some of the calls are repeat people. Please See Attached Budget PART C - DETAILS OF REQUEST Application is for a: Grant Amount Requested: $800.00 Purpose for which the grant, if approved, would be used. Give complete details. If approved, the funds would go to training our new volunteer recruits and maintaining our existing volunteers. Telecare Orillia has two training sessions per year to continually increase their volunteer base. Our volunteers must attend a 10 week /40hr training session. Our training sessions are facilitated by local professionals in the mental health and life issues field. Recruits learn about mental health, death and dying, suicide prevention, substance abuse, loneliness, communication and listening techniques. The training course attempts to deal with the skills involved in listening and responding to callers who have difficulty managing their lives on an ongoing basis. Our volunteers often receive many stressful calls from individuals who are in crisis. We would like to be able to offer them the support they need to be refreshed and continually educated to life's changing issues. Therefore we would like to continue to have some social events plus educational events where we invite a health care professional who can give them incite to their stresses and concerns. It is in fact looking after the caregivers. The benefits to Oro - Medonte is the continued care and option for your community members to have a secure caring call centre to immediately be accessible to them when they are experiencing loneliness, a crisis or a mental health concern. We would also encourage Oro - Medonte citizens to be part of our volunteer organization. We need up to 75 volunteers to operate the call centre on a 24/7 basis. This is a great opportunity for students who need experience in the mental health or social field. Do you currently receive other grants or subsidies from the Township? No other funds have been received from Oro - Medonte. Previous grants /subsidies from the Township? March 1, 2010 - $100.00 2008 - $50.00 21 Page Page 194 of 229 1Oh) - Shawn Binns, Director of Recreation and Community Ser... PART D — SIGNATURE OF AUTHORIZED OFFICIALS Wendy Taylor- Telecare Coordinator Date: February 1, 2011 Name & Position Al Weir, Member Board of Directors Date: February 2, 2011 Name & Position �- 3� _ Page 195 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Page 196 of 229 TELECARE ORILLIA Budget for 2011 Approved 2011 REVENUE Budget A.A. 800 Annual &Personal donations 5000 Churches 1200 Fund - raising 4000 Govt Grants, Businesses, and Clubs 27000 HST rebate 500 Investment Income 1000 other TOTAL REVENUE 39,500 EXPENSES Accounting Review 300 Accreditation and Insurance 2000 Advertising 4000 Bank charges 100 Computer expense 800 Conferences and Meetings 500 Fund - raising 400 HST paid 1000 Memberships &Subscriptions 100 Office equipment 1000 Office supplies 1000 Photocopying 300 Postage 500 Public relations 500 Telephone 2400 Travel Expense 500 Volunteer Recognition 2000 Volunteer training 200 Wages &Benefits 23000 TOTAL EXPENSES 40,600 Page 196 of 229 &Benefits 23000 TOTAL EXPENSES 40,600 Revenue less Expense (1100) Page 196 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... TELECARE ORILLIA 24 Jan 2011 Treasurer's Report to End December 2010 Approved Budget Actual Transactions REVENUE 2010 to end Dec to end December in December Budget twelve months twelve months one month A.A. 800 800 600.00 Annual &Personal donations 2000 2,000 3224.08 1,716.00 Churches 1200 1,200 700.00 Fund - raising 4000 4,000 3868.83 518.83 Govt Grants, Businesses, and Clubs 27000 27,000 33582.50 1,750.00 GST rebate 500 500 834.46 Investment Income 1000 1,000 978.61 678.12 other 0.00 TOTAL REVENUE 36,500 36,500 43,788.48 4662.95 EXPENSES Accounting Review 300 300 300.00 Accreditation and Insurance 2000 2,000 1975.00 0.00 Advertising 4000 4,000 2578.28 GST /HST paid Bank charges 100 100 84.00 7.00 100 Computer expense 600 600 633.41 45.00 2,500 Conferences and Meetings 21.19 Office supplies 600 600 774.84 118.99 Photocopying 300 300 300.00 Postage 400 400 407.88 41.97 Public relations 500 500 127.22 Telephone 2400 2,400 2197.83 167.59 Travel Expense 500 500 0.00 Volunteer Recognition 2000 2;000 1683.50 1,279.91 Volunteer training 200 200 316.45 21.60 Wages &Benefits 20000 20,000 18758.19 1,193.49 TOTAL EXPENSES 37,500 37,500 32,666.80 2958.75 Revenue less Expense (1000) (1000) 11,121.68 1704.20 Page 197 of 229 100 100 0.00 Fund - raising 400 400 0.00 GST /HST paid 500 500 679.90 62.01 Memberships &Subscriptions 100 100 0.00 Office equipment 2500 2,500 1850.30 21.19 Office supplies 600 600 774.84 118.99 Photocopying 300 300 300.00 Postage 400 400 407.88 41.97 Public relations 500 500 127.22 Telephone 2400 2,400 2197.83 167.59 Travel Expense 500 500 0.00 Volunteer Recognition 2000 2;000 1683.50 1,279.91 Volunteer training 200 200 316.45 21.60 Wages &Benefits 20000 20,000 18758.19 1,193.49 TOTAL EXPENSES 37,500 37,500 32,666.80 2958.75 Revenue less Expense (1000) (1000) 11,121.68 1704.20 Page 197 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Page 198 of 229 -(p Income in December Personal donations 1716.00 Rotary Lake Country 250.00 Lunan Foundation 1500.00 Xmas dinner guests and auction 518.83 Gain on Investments in 2010 678.12 Total 4,662.95 Page 198 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... To h' of Proud Heritage, Exciting Future APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application, Appendix "A" Financial Information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A — ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name The Images Thanksgiving Studio Tour Address 8 Fairway Court (Horseshoe Valley) City Shanty Bay Prov. Ontario Postal Code LOL 2LO Contact Jan D. Novak -Chair steering committee Telephone E -mail JDN .Photography.Canada @gmail.com Fax PART B — ORGANIZATION GENERAL INFORMATION Number of active /inactive -over 50 Out of Town Members Residents Geographic Area Oro Medonte Served 705 -790 -4790 Membership Fee 12 active If Applicable Date Formed 1983 Outline the mission, purpose and objectives of your organization. It II The Images Thanksgiving Studio Tour is a self- guided tour, attracting over 20,000 visitors and quests to studios of the artists in Oro - Medonte township. The studio tour is organized and run by the artists and operates as a non profit organization that promotes Arts and Culture 148 Line 7 South, Box 100, Oro, Ontario LOL 2X0 Page 199 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... M - ?_ Type of Organization (i.e. Registered Charity, Non- Profit Organization, no status, etc.) and registration number if applicable. Not registered Indicate the products / services / benefits provided to the Township of Oro - Medonte by your organization: The local group of artists and studios attract a substantial number of visitors over the Thanksgiving weekend to the region - variety of usinesses benefit from the immediate impact of ra c y e surge of the traffic. The township and the region are being exosed to the local and out of region visitors via various forms of marketing and advertising on all year around basis. The artists promote the tour at various venueg throu-9hout nntaria and other, :1 the LISA The images Studlo Tour indirectly acts as Toursim and Culture ambassadors on behalf of all residents if the Oro Medonie # of individuals served: 20,000 plus PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C - DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant X Subsidy Amount Requested: $ 1,000.00 = $ 50.00 @ Oro Medonte Studio location Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). Funds will be allocated towards the Advertising, marketing, promotion of the Studio Tour and the region. Prodiction of marketing materials ie Studio directional road signage, rental of large road sign, magazine newspaper advertising and social media (web based) Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). None Previous grants /subsidies from the Township? none to my knowldge Page 200 of 229 1 Oh) - Shawn Binns, Director of Recreation and Community Ser... Page 201 of 229 FINANCIAL INFORMATION The Images Thanksgiving Studio Tour ORGANIZATION NAME: CURRENT FISCAL YEAR: Year: 2011 NEXT YEAR PROPOSED: Year: 2012 REVENUE: REVENUE: Source: Amount: Source: Amount: Artists $ 15, 200.00 Artists $ 16, 800.00 Sponsors $ 6,500.00 Sponsors $ 12, 000.00 (estimated $ ) TOTAL: $ 21, 700.00 TOTAL $ 28, 800.00 EXPENDITURES: EXPENDITURES: Item: Amount: Item: Amount: Marketing /Advertising $ 23,000.00 Marketing/Advertising $28,000.00 Web and Social Media Web and social media Video and webcast TOTAL: $ 23,0000 TOTAL: $ 28,000.00 SUMMARY: SUMMARY. Surplus or deficit from $ 3441. 73 Surplus or deficit from $ 2.141.73 previous year: previous year: Revenue $ 21, 700.00 Revenue $ 28, 800.00 Sub Total $ 25,141.73 Sub Total $ 30,941.73 Minus Expenditures $ 23,000.00 Minus Exp. Expenditures $ 28,000.00 BALANCE: $ 2,141.73 BALANCE: $ 2,941.73 April 15, 2011 Signature: bate. Page 201 of 229 10i) - Report No. FD 2011 -05, Hugh Murray, Deputy Fire Chief... Township of REPORT Proud Heritage, Exciting Future Report No. FD No. 2011 -05 To: Council Prepared By: Hugh Murray Meeting Date: May 18, 2011 Subject: Line 4 Fire Department Water Supply Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action XX For Information Only It is recommended that: 1. That Report No. FD 2011 -05 be received and adopted. 2. That staff proceed with the installation of the Dry Hydrant system on the private property for the purposes of fire suppression. BACKGROUND: It was determined that there was a need for an adequate water supply for the purposes of fire suppression for the Line 4 industrial area of the Township which would also allow expansion of current businesses .There is no available water storage in the Winstar /Line 4 area and such the l=ire Department needs to travel a significant distance to access water to be transported to this area for fire suppression. Staff were directed to investigate further to determine options that would provide a sufficient supply of water for the Fire Department for the purposes of firefighting and that would allow for business expansion. ANALYSIS: After some investigation a property was located within 1 k of the Line 4 industrial area which has a significant pond on the property. The pond is estimated to hold somewhere between 800,000 to 1,200,000 US gallons of water. This pond would be sufficient to supply water to the area for fire suppression. The private land owner was contacted about the use of the pond and the installation of a dry hydrant system to allow for Fire Department access. The property owner was agreeable with set conditions to allow for the use and installation of the dry hydrant system. Fire & Emergency Services Department May 18, 2011 Report No FD No. 2011 -05 Page 1 of 2 Page 202 of 229 10i) - Report No. FD 2011 -05, Hugh Murray, Deputy Fire Chief... ) D'o-2- FINANCIAL. The total cost for the installation has not yet been fully determined; however it would be covered with the funds allocated in the 2011 budget for Dry Hydrants LPOLICIESILEGISLATION: Ontario Building Code Fire Protection and Prevention Act, 1997 CONSULTATIONS: Andria Leigh, Director of Development Services Doug Irwin, Director of Corporate Services /Clerk Jerry Ball, Director Transportation & Environmental Services ATTACHMENTS: None CONCLUSION: An agreement with the private property owner and the installation of a Dry Hydrant system in the pond for fire suppression purposes would greatly improve the Fire Department's ability to access water for the protection of persons and property within this area of the Township. Respectfully submitted: Hugh Murray Deputy Fire Chief C.A.O. Approval / Comments: Fire & Emergency Services Department May 18, 201'1 Report No FD No. 2011 -05 Page 2 of 2 Page 203 of 229 April 27, 2011 11 a) - Mayor H.S. Hughes, correspondence dated April 27, 201... Simcoe County District School Board 1170 Highway 26 West Phone: (705) 728 -7570 Midhurst, ON LOL 1X0 www.scdsb.on.ca His Worship Mayor Harry Hughes Township of Oro - Medonte PO Box 100, 148 Line 7 Oro, ON LOL 2X0 Dear Mayor Harry Hughes: MAY 0 5 2011 OPO- MEDUNTE -- -fC,�WNSi IiP Accommodation Review Committee (ARC) - Community Representation The Simcoe County District School Board is undertaking a pupil accommodation review to address the enrolment, programming, and building condition challenges of elementary schools set out below, commencing in September 2011. A pupil accommodation review provides the public with an opportunity to make informed recommendations to the Board through an Accommodation Review Committee (ARC). The ARC includes parents /guardians and community representatives as well as non - voting representatives from the school board. The accommodation review will focus on Coldwater Public School, Moonstone Elementary School, and Warminster Public School The Board is inviting the municipality to recommend one (1) individual to represent the community on the ARC. The representative is not restricted to be a member of council, but must be a public school supporter, and cannot be a parent/guardian of a student attending one of the schools in the ARC. Please be aware that the accommodation review may last for several months and the community representative will be asked to participate in numerous working sessions and in at least four public meetings. Please provide the board with the name and contact information of the individual whom municipal council selects as the community representative. If a community representative is not available, the accommodation review will continue without representation. Please forward this information to David Few, Manager of Planning and Enrolment, at the above address or by e -mail to dfew @scdsb.on.ca before June 30, 2011. Sincerely, J is Medysky, Associate irector S coe County District School Board JM:df cc: SCDSB Trustee(s) Jodi Lloyd, Peter Beacock Superintendent of Education, Steve Blake Encl. (2) Page 204 of 229 P April 27, 2011 11 a) - Mayor H.S. Hughes, correspondence dated April 27, 201... Simcoe County District School Board 1170 Highway 26 West Phone: (705) 728 -7570 Midhurst, ON LOL 1X0 www.scdsb.on.ca His Worship Mayor Scott Warnock Township of Tay 450 Park Street Victoria Harbour, ON LOK 2AO Dear Mayor Warnock: Accommodation Review Committee (ARC) - Community Representation The Simcoe County District School Board is undertaking a pupil accommodation review to address the enrolment, programming, and building condition challenges of elementary schools set out below, commencing in September 2011. A pupil accommodation review provides the public with an opportunity to make informed recommendations to the Board through an Accommodation Review Committee (ARC). The ARC includes parents /guardians and community representatives as well as non- voting representatives from the school board. The accommodation review will focus on Port McNicoll Public School, Victoria Harbour Elementary School, and Waubaushene Elementary School. The Board is inviting the municipality to recommend one (1) individual to represent the community on the ARC. The representative is not restricted to be a member of council must be a public school supporter and cannot be a parent/guardian of a student attending one of the schools in the ARC. Please be aware that the accommodation review may last for several months and the community representative will be asked to participate in numerous working sessions and in at least four public meetings. Please provide the board with the name and contact information of the individual whom municipal council selects as the community representative. If a community representative is not available, the accommodation review will continue without representation. Please forward this information to David Few, Manager of Planning and Enrolment, at the above address or by e -mail to dfew @scdsb.on.ca before June 30, 2011. Sincerely Janis edysky, Associate Director Simcoe County District School Board 111uR'li cc: SCDSB Trustee(s) Jodi Lloyd, Peter Beacock Superintendent of Education, Anita Simpson Encl. (2) Page 205 of 229 11 b) - Councillor Meyer, re: Orillia & Area Physician Recrui... Orillia & Area Physician Recruitment & Retention Committee To: Councillor Kelly Meyer From Pat Thor, Project Coordinator Date: May 5, 2011 Subject: Funding Request: On May 4, 2011 you attended the monthly meeting of the Orillia & Area Physician Recruitment Committee (committee). Subsequent to the meeting, you submitted a variety of questions. The requested information is provided in below. Regional Recruitment: It is the opinion of those involved in recruitment in both Midland and Orillia that this is not feasible for a variety of reasons. From a practical standpoint, as the Midland recruiter pointed out, the existing workload would not allow for additional responsibilities in Barrie and /or Orillia and the many surrounding townships including Oro- Medonte, Innisfil, Tiny, Tay, Springwater, Severn, Ramara, Beausoliel First Nation, among others. The competition and potential for favouritism is also something to be considered under the model of a regional recruiter. For example, one person responsible for 2 or 3 "recruitment areas" is quite likely to favour family doctor recruitment in his or her hometown. Funding may pose a challenge. For example, would the Township of Ramara contribute funding to a recruitment programme in centred in Penetang or Barrie? Would civic leaders see the benefit? Each community has a unique personality providing appeal to unique individuals. For example, family doctors recruited to Orillia enjoy not only their community office practice, but also the "hospital model" which allows them to provide a continuum of healthcare from birth through hospice. They enjoy the hospital experience of providing surgical assist, grand rounds, and emergency. For those who have been primarily "rural trained ", this is often the practice option of preferred choice. The "hospital model" in Barrie may be attractive to a family doctor who does not wish to be involved in hospital work and may find a more "urban model" of practice appealing. While all communities are recruiting family physicians, we are not necessarily recruiting family physicians with the same preferences and rural background. Some doctors may find Midland or Orillia "too small and rural" while others may find these smaller communities the perfect fit. Some will enjoy the more urban atmosphere provided by a larger centre such as Barrie. Page 206 of 229 11 b) - Councillor Meyer, re: Orillia & Area Physician Recrui... Incentive Funding When Orillia was no longer classified by the Province as "under- serviced" the recruitment of family doctors declined considerably. In fact, a family doctor had not been recruited in more than a year. The committee and the hospital agreed to form a partnership and offer the same dollar figure ($40,000.00) as "what was lost ". The hospital contributes 50% or $10,000.00 upon signing and the committee, with funds provided by the City of Orillia, contributes 50% or $10,000.00. Once the doctor sets up family practice the balance of $10,000.00 from each partner is paid. Should the doctor leave before the agreement is complete (2 years) the full amount must be re -paid. It has been many years (over 5) since a physician left our community. This agreement was put into place late November 2010 resulting in the recruitment of 5 family doctors, with a further 2 family doctor recruitments pending a second community visit this weekend. A major portion of monies provided by municipal funders allows for travel, marketing and representation at 7 universities medical school job fairs, hosting 96 medical students in 2010, community visits and associated recreation as well as retention and integration activity. Inquiries from Residents of Oro - Medonte: The committee receives many telephone calls and a -mails from residents of Orillia and surrounding townships. Two themes are common, the lack of a nearby family doctor and concern from the elderly who find it difficult to drive any distance due to age and health - related conditions. Many of these concerns are expressed by individuals living in the northern areas of Oro - Medonte such as Big Cedar and Hawkestone. In 2010, 4770 residents of Oro - Medonte received treatment at OSMH emergency, 1003 received dialysis, and 191 adult oncology treatments, while other clinics and day surgeries involved over 2000 of your constituents. Page 207 of 229 12b) - Highlights of the Nottawasaga Valley Conservation Aut... p,SAG,y ` Nottawasaga Valley Conservation Authority HIGHLIGHTS �ORgr a°a"T 'seo-zo +° of the NVCA BOARD OF DIRECTORS MEETING - No. 4/11- April 29, 2011 DRAFT GROUNDWATER MANAGEMENT PLAN PRESENTED NVCA staff presented the draft Groundwater Management Plan to the Board for consideration. The plan focuses on taking advantage of existing NVCA groundwater science and coordinating current and future NVCA efforts to protect this critically important resource for future generations. This plan is also consistent with the NVCA groundwater protection target as well as the NVCA's vision of "Conserving Our Healthy Waters ". The Board directed that consideration of this large and comprehensive report be deferred to give Board members more time for review. MINISTRY OF AGRICULTURE /NVCA WINDBREAK AND SHELTER BELT PARTNERSHIP The NVCA and the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) have entered into a pilot project with local farmers to establish windbreaks and shelter belts in the south - eastern portion of the NVCA watershed. The windbreaks are intended to reduce the amount of phosphorous attached to soil that is blown into Lake Simcoe. The project will include holding workshops with landowners and establishing pilot windbreak projects on private lands. More details will be provided shortly on workshop locations and grants for eligible land owners. OGS AND NVCA PARTNER TO STUDY UNDERGROUND RIVER VALLEY The NVCA has partnered with the Ontario Geological Survey (OGS) group, who are conducting tests to find the location and extent of a buried ancient river running from Georgian Bay to Lake Ontario. It is anticipated that the buried river will represent a very large supply of groundwater. Understanding the location, size and quality of this feature is important for future groundwater and surface water management and protection. AUDIT COMMITTEE TO DEVELOP TERMS OF REFERENCE At the March NVCA Board meeting, the Board established an Audit committee consisting of the Chair, Vice - Chair, Past Chair and the CAO /Secretary- Treasurer. NVCA staff have now been directed to develop terms of reference (outlining roles and responsibilities) for the audit committee for future review and consideration by the Board. WEIGHTED VOTING Within the NVCA, each member has one vote as per the Conservation Authorities Act, except for the non - matching levy budget vote, which is weighted according to the municipal share of the NVCA Current Value Assessment, provided by the Province of Ontario. As per the Board's direction during the March meeting, CAO /Secretary Treasurer Wayne Wilson sought legal advice concerning the possibility of having other significant votes weighted, and found that the current legislation would not permit this. The NVCA continues to encourage municipalities to voluntarily appoint only one Board member to help keep the board at a manageable size and reduce costs. BOARD ORIENTATION KICKS OFF WITH OVERVIEW OF NVCA BUSINESS PLAN AND THE ENGINEERING & TECHNICAL SERVICES DEPARTMENT Wayne Wilson, CAO /Secretary- Treasurer, provided Board members with a brief overview of the NVCA's Business Plan, highlighting the organization's vision, objectives and targets for watershed conservation. Glenn Switzer, Director of Engineering and Technical Services, spoke regarding the types of engineering support provided by his staff. Also from this department were overviews from Tina DesRoches, Manager of Geographic Information Systems and Information Technology, Brian Smith, Water Resource Technologist and Flood Warning Coordinator, David Featherstone, Manager of Watershed Monitoring, and Ryan Post, Hydrogeologist and Source Water Protection Coordinator. Future meetings and events: Arbour Day Tree Sale — May 14, 2011 Board meeting member orientation May 20tH Board Meeting 05/11 — May 27, 2011 Community Tree Planting — throughout May For more information, please contact: Wayne Wilson, CAO /Secretary- Treasurer (705) 424 -1479 ext. 225 — wwilson(@nvca.on.ca Page 208 of 229 12c) - Minutes of Barrie Public Library Meeting held on Marc... I LLL` BARRIE PUBLIC fl� LLLI LIBRARY" L LL BiAbingmn(,. "zinvuty Ci� , MINUTES L,7-0 IP Board Meeting #11 -03 Thursday March 24, 2011 at 7:30PM Consumers Gas Boardroom PRESENT: C.Virgo (Chair), R. Duhamel (Vice Chair), R.Palmer, L. McClean, B.Jackson, L.Strachan, R. Reynolds, T.Johnson (arrived at 7:35pm), R. Junke (arrived at 7:55pm), A. Davis (Director), T. Latimer (Recorder) ABSENT: Call to Order The meeting was called to order at 7:30pm 2. Confirmation of Agenda Add 12.2 Annexed Lands The agenda was confirmed. Conflict of Interest None declared 4. Capital Campaign Update Chris VanderKruys (Development Office) The Campaign Committee is still waiting for some large donations that are expected to be received soon. A date will then be set to close off the campaign. There is a new format for the newsletter. National Library week starts April 10''. 5. Minutes of Meeting 5.1 Minutes of Board Meeting #11 -02 dated Thursday February 24 2011 #11 -11 REYNOLDS - PALMER THAT the Minutes of Board Meeting #11 -02 dated Thursday February 24, 2011 be adopted. CARRIED 5.2 In Camera Minutes of Board Meeting? #11 -02 dated Thursday February 24 2011 #11 -12 MCCLEAN - DUHAMEL THAT the Minutes of Board Meeting #11 -02 dated Thursday February 24, 2011 be adopted. CARRIED Business Arising None Page 209 of 229 12c) - Minutes of Barrie Public Library Meeting held on Marc... 7. Report of the Chair The budget presentation to council was in February. Holly presentation will take place in the spring. Ray Duhamel, Ruth Reynolds, Tim Johnson and Catherine Virgo will be a subcommi4ee to present to Council. 8. Committee Reports 8.1 Financial Statement — December 2010, January 2011, February 2011 — deferred waiting for City to complete year end. Director of Library Services Report February 2011 Business plan will be given to the board. Board members .Ray Duhamel and Lynn McClean as well as the CEO will also attend the City 2n1 Master Plan meetings for the development of the recent annexed lands. 10. Other Business 10.1 Library Accreditation Al gave background on the accreditation process 411 -13 JACKSON - STRACHAN THAT the Board requests that the CEO proceed with completing the accreditation for the library and present to City Council when complete. CARRIED 10.2 Annexed Lands Research and Data Collection will be done by the Community Committee for the board to see how they can better serve the Annexed Lands and to ensure that the library is part of the City of Barrie's planning process for these lands. 11. Committee Meeting Dates At the Call of the Chair Corporate meeting — Tuesday April 19 at 6:30pm Community meeting — Tuesday April 19 at 7:30pm 12. Date of Next Board Meeting Thursday April 28, 2011 at 7:30pm in the Consumers Gas Boardroom. 13. Adjournment The meeting was adjourned at 8:40pm by Brian Jackson CHAIR DATE ARY DATE Page 210 of 229 12c) - Minutes of Barrie Public Library Meeting held on Marc... DIRECTOR'S REPORT April 28, 2011 for March 2011 I PERSONNEL 1. Elizabeth Bufton, the Library United Way representative and Campaign Chair, organized and executed the 50150 draw. $592.00 was raised for the United Way. Elizabeth has one more year as Campaign Chair for the United Way. 2. A special "All Staff' session was held to provide training on the new provincial legislation with respect to the Workplace Harassment and Violence Program required. The session was well received by staff. 3. The Director continued to work on the Rotary Club of Barrie's Auction Committee during the month of March. 4. The Library has applied for provincial re- accreditation through Southern Ontario Library Service. 5. In March Shonna Froebel completed a six -week course on "Organization and Personnel Management" toward achieving her Certified Public Library Administrator (CPLA) designation. 6. Shonna Froebel represented the Barrie Public Library by attending Rama's First Nations Library Day event. II INFORMATION SERVICES 1. March 23, Cindy Madden will be working from home one day a week until June in order to expedite the ordering of core list items for the Painswick branch. 2, Shonna Froebel and Robyn Zuck attended- a teleconference /webinar from Knowledge Ontario on AskOn Inappropriate Behavior. Alison Brumwell, Ayla Demiray, Elizabeth Bufton, Laura Lafleshe, Ruby Meijers, and Debra Smith also completed the Inappropriate Behavior training. 3. Robyn Zuck also assisted a number of Adult Information Staff to prepare to assist patrons to download eBooks from the library. 4. Sylvia Mueller attended a conference call with Knowledge Ontario's InformOntario Data Style guide committee on March 8. 5. Robyn Zuck demonstrated a new "Tell Me More," language learning database program to Information Staff. 6. In March, Adult Information staff continued to evaluate and weed the collection prior to RFID tagging as well as select material for the Painswick branch. 7. Janet Graham met with Technical and Circulation Services to redesign the packaging, managing, and advertising the Library's new Visiting Library Service (VLS) using book blocks. 8. Patricia Roebuck finished her 2 year term as Chair of the Southern Ontario Multilingual Program (SOMP) in March. 9. During March, Lynn Hougham added 66 donated items to the Adult library collection. 10. Adult Information staff continued to respond to AskOn and "Ask a Librarian" questions. Elizabeth Bufton received an "Ask a Librarian" question from historian Dr. James Rohrer, University of Nebraska at Kearney. Dr. Rohrer is researching the noted 19th century Canadian missionary, George Leslie Mackay, who is famed for his work in Formosa. Mackay visited Barrie on a furlough in March 1895. Elizabeth was able to find 2 articles that reported on Mr. Mackay's visit to Barrie and the response to his moving lecture. Page 211 of 229 12c) - Minutes of Barrie Public Library Meeting held on Marc... 11. Elizabeth Bufton created the following displays in February and March: "Black History Month @ Your Library" "All About Love @ Your Library" "For the Love of Food @ Your Library" "Acceptance — I am what I am @ Your Library" "Personal Growth @ Your Library" "Nutrition Month @ Your Library" "Luck of the Irish @ Your Library" "In the News @ Your Library" "Women of Action @ Your Library" "Men of Action @ Your Library" 12. Patricia Roebuck prepared a bibliography for the Employment Consultant from. College Bor6al of all the job - related resources in French at the Library. 13. Mary McAlpine prepared 6 Genre lists for Bibliocommons as the Library prepares for its implementation. 14. Anne Dorsey continued to assist Barrie's business community using PCensus and the Library's Multibillion Dollar Data Base. 15. Information Barrie distributed 2781 welcome and newcomer brochures in March. 16. Shonna Froebel attended 4 Business Network International (BNn meetings in March.. 17. Shonna attended a Human Library meeting with other local libraries outside Barrie. 18. Janet and Elizabeth participated in the annual Interagency "Senior Connect" program held on March 24`h and created floral arrangements for all 32 tables. 104 seniors attended and many told us they had a great time. Janet operated the Library's booth and distributed Planned Giving brochures plus over 40 handouts on spring library programs. 19. Janet Graham and Elizabeth Bufton provided materials for 14 Nursing/Retirement Homes in March. The Visiting Library Service book block strategy will speed the selection process. 20. Janet Graham responded to an "Ask a Librarian" question from Patti -Lynne McLeod of Regina Public Library about the outreach we offer at Barrie Public Library. 21. Janet provided her monthly book review for Focus 50+ community seniors' paper plus a list of upcoming programs. 22. There is now an article about Patricia Roebuck's job and French services at the Library on the website of a North American Francophone network. Patricia was interviewed because she had an interesting story about people providing French services in an Anglophone majority culture. 23. Anne Dorsey attended the Barrie Chamber of Commerce in March to hear Jacques Brunet speaking on "igniting our business passion." 24. Anne attended the Oro - Medonte Chamber of Commerce BA5 on March 8th. 25. Anne provided an orientation to Barrie Public Library Services for businesses at Go Venture on March 15th. 26. Anne also attended the Women In Networking Going Strong (WINGS) breakfast meeting on March 30th. 27. On March 30, Laura LaFleshe and Cathy Bodle attended a meeting of the Children's Aid Society Parent's group. Laura presented a storytime for the parents and children. Cathy made a presentation to the parents about Library services and Community Resources available through Information Barrie. 28. During March, Adult Information Services provided 26 programs to 333 people. Programs included workshops, tours and outreach activities. Page 212 of 229 12c) - Minutes of Barrie Public Library Meeting held on Marc... 29. Elizabeth Bufton and Janet Graham delivered a "Literary Games" program on March 1st. 30. Elizabeth held a `Beginner Sudoku" program on March 9th. 31. Robyn Zuck prepared and presented a workshop for adults on "Facebook and Twitter and Flickr and Blogs" and presented a session on the eBooks and audiobooks services. 32. Anne Dorsey presented Business Plan 101 on March 9th and facilitated the presentation Women and Investing on March 3rd. 33. Anne presented the program Filing Your Taxes Online on March 9th (12 people). 34. Anne facilitated the presentation with Sonja Hodis on Understanding Condominiums on March 24th. 35. Anne facilitated the presentation with Sharon Alderson on "Financial Divorce: An . Overview" on March 29th. 36. Shonna attended a furniture meeting at ZAS offices in Toronto for the Painswick Branch and attended 2 site meetings at the Painswick location. 37. Robyn Zuck and Khuan Seow attended a demo for the ScanPro microfilm reader /printer /scanner given by Critical Control Solutions. The digitization module presents possibilities for the Library but cannot be accommodated within the budget this year. 38. Shonna Froebel attended a demonstration for an online scheduling program. 39. It has been noted by Information Staff that websites necessary to access vital information and training information are being blocked by the City. Children and Youth Service 1. March 16, Brenda Jarvis was interviewed by Library Technician Student, Marie Louise Miller for her assignment. 2. Kym McOuat continued with the Compass 101 training in March. 3. On March 11, Laura LaFleshe and Andrew Rogers delivered an orientation to Bibliocommons for the staff of the Circulation Department. 4. Ruby Meijers participated in the Knowledge Ontario ASKON training session designed to manage Inappropriate Behavior. Children and Youth Services staff continues to participate in the ASKON service. 5. March 29`', Cindy Pomeroy -White attended a Positive Youth Development workshop hosted by the City of Barrie at the Holly community Centre. 6. Debra Smith continues to evaluate items in the junior non - fiction and young adult collections in preparation for RFID. Ruby Meijers, Nancy Woods and Vicki Nicholls have been busy assisting with the weeding of the collection. 7. Debra Smith, Laura LaFleshe, Jane Salmon and Nancy Woods continue to select items for the downtown and Painswick Branch locations. 8. Vicki Nicholls has been adding shelf talkers into the junior non - fiction collection. 9. 12 Storytime Kits were circulated in March. 10. Laura LaFleshe put together a list of picture books by Canadian Aboriginal Authors for Bibliocommons. 11. Zehrs and Holly "Library on the Loose" outreach storytimes finished their Winter sessions and then started their Spring sessions in March. A second morning storytime has been added to Holly to meeting growing attendance. The Zehrs storytime attendees are getting very excited about the Painswick branch opening. 12. March 1, Nancy Woods led a tour for 18 Sparks. 13. March 3, Ruby Meijers led a Grade 3 tour with 27 people from Timothy Christian School. 14. March 3, Debra Smith went to St. Monica's School for a Battle of the Books team visit. Page 213 of 229 12c) - Minutes of Barrie Public Library Meeting held on Marc... 15. March 4, Debra Smith provided a tour and database overview, with a focus on Canadian playwrights and theatre, to a group of 14 grade twelve students from St. Joseph High School. 16. March 7, Kym McOuat visited the Battle of the Books team at Hewitt's Creek. 17. March 8, Brenda Jarvis made a visit to W.C. Little's Battle of the Books team. 18. March 8, Vicki Nicholls visited St John Vianney's Battle of the Books team. 19. March 9, Brenda Jarvis visited the Battle of the Books team at Assikinack. 20. March 9, Nancy Woods visited the Battle of the Books team at Maple Grove. 21, March 10, Kym McOuat visited the Battle of the Books team at West Bayfield, 22. March 11, Jane Salmon visited the Battle of the Books team at Johnson Street. 23. March 11, Patricia Roebuck led a tour of 14 people from the French Early Years Centre program that is run in our program room on Friday mornings. 24. March 17, Kym McOuat and Ruby Meijers performed a special private puppet show for Autism Ontario parents and children. The parents really appreciate the opportunity for their children to take part in activities without the worry of disruptive behaviors interfering with others. 25. March 22, Vicki Nicholls visited Codrington's Battle of the Books team. 26. March 23, Brenda Jarvis did a mini tour for the 14`h Barrie Cubs. 27. March 24, Nancy Woods visited the Ferndale Woods Battle of the Books team. 28. March 28 and March 29 Jane Salmon provided an impromptu storytime each morning for 25 children and adults from the Playtime Coop Nursery School while their nursery school was closed due to a roof leak. 29. March 28, Jane Salmon visited the Good Shepherd Battle of the Books team. 30. March 28, Jane Salmon attended a meeting of the Road to Reading Fun Fair committee. 31. March 28, Jane Salmon attended a teleconference meeting of the Ontario Public Library Association Children's and Youth Committee. 32. March 29, Ruby Meijers led a tour for 8 Girl Guides and 2 leaders. 33. March 29, Laura LaFleshe put together two book blocks for Municipal Housing. 34. March 30`h, Laura LaFleshe led an Outreach Storytime at the Children's Aid offices for moms and babies. 35. March 30`� Kym McOuat led a tour for a group of 16 Sparks which included a scavenger hunt. 36. March 2 and March 7`h, Laura LaFleshe put together Battle of the Books book blocks for Warnica and Holly Meadows. 37. The Library was able to give away an extra Junior French encyclopedia to a local French elementary school that we had received free from LSC. The Library already had a copy. 38. Cindy Pomeroy -White has contacted all pizza establishments in March to prepare for National Youth Week. Cindy made arrangements with ROCK95 to MC at the Job Fair and Pizza Challenge. Cindy's initiatives for National Youth Week include: The Pizza Challenge; Bands Night at the library and media contact with Radio stations to promote events. Teen Advisory Board member Doug is assisting with the National Youth Week (NYW) Bands Night to be held at the library on May 6. 39. PizzaHut continues to donate pizza to TAB and Cindy takes donated books to their youth library in the store. 40. Cindy Pomeroy -White has sent the two radio commercials that TAB wrote to ROCK95 and will set a date to record at the station in April or early May. 41. In March, Children's and Youth Services delivered 64 programs including outreach, reading circles to 1785 participants. Page 214 of 229 12c) - Minutes of Barrie Public Library Meeting held on Marc... 42. This year, during March Break, Marvin B. Moose, our Library Moose mascot, travelled around the world visiting a different country each day: Mexico, Poland, Ghana, India and then back home to Canada. Children's and Youth Services staff prepared games and crafts to represent each country. Kym McOuat also completed a DeweyCaching activity for March Break. Attendance was great. 43. Ruby Meijers and Kym McOuat also performed four puppet shows for 291 people featuring Marvin. 44. March 4, Debra Smith met with Jane Salmon and Cindy Pomeroy -White to develop a drop -in book club program for teens. The program will target teens already in the library and offer an opportunity to meet other teens and discuss books. 45. March 24, Debra Smith and Cindy Pomeroy -White met with members of the Teen Book. Club. Debra prepared a list of read- alikes, discussion questions, and.booktalks (three) for next month's novels. Debra Smith promoted the Teen Tech Challenge and collected entries submitted online through the Teen Territory website. 46. Debra Smith prepared the "Hot Topic" and list of "Your Suggestions" (purchase suggestions) for Teen Territory. Debra also prepared a list of "Chicken Tip of the Month" selections to be used for the upcoming year. 47. Debra Smith and Laura LaFleshe completed a pathfinder focusing on job searching and housing for youth. 48. Kym McOuat has been working with Bibliocommons in March creating two lists along with her bookshelf. 49. Jane Salmon and Laura Lafleshe completed the taping their puppet show for the Library's website. 50. Patricia Roebuck translated the Spring French Early Years poster into English for the newsletter, website and poster. 51. Patricia Roebuck has received several emails already inquiring about the bilingual summer Readopoly position from students and their parents. This job will be posted in May and is open to all students who are fluent in both English and French. 52. Patricia Roebuck continues to get many requests by email from patrons in French, reference questions, circulation items, personnel items, programming questions. Patricia created a Junior French bibliography on jobs / occupations for an English school. 53. Cindy Pomeroy -White continues to post teen programs on Facebook as an event via the TAB facebook group. 54. Ruby Meijers received many positive comments about the reading circle program this year. Many parents noticed an improvement in their child's reading ability and also an increased interest in reading. The program surpassed the 500 book reading target and enjoyed a pizza party to celebrate. 55. Patron comments included suggestions from repotting the growth from the Library spider plants, implementing PayPal to enable patrons to make late fee payments and not charging for parking. One negative comment on the Library's cleaning crew was forwarded to City. The Library also received positive comments on its programs and lobby displays. III CIRCULATION SERVICES 1. During the month of March, 69 deliveries were made to 14 Nursing Homes and 2 book blocks to Barrie Municipal Housing requiring 48.5 volunteer hours. 2. Circulation staff continues to assist across departments with library programs. Tammy Maguire assisted with the Internet introduction workshop in March. Page 215 of 229 12c) - Minutes of Barrie Public Library Meeting held on Marc... 3. A patron comment was received by Circulation staff commenting on the very nice the library and helpful staff making the visit pleasant. N INFORMATION TECHNOLOGY SERVICES 1. Andrew Rogers continues to test the software application that enables the Library Service Centre (LSC) to capture patron purchase requests. 2. The additional volume of work created by the ordering and receiving of material for the Painswick opening day collection is making it difficult for Technical Service staff to keep pace with.regular work and projects. 3. Barb started to use the version 5.0 of VDX Interlibrary Loan tracking system and is now creating bibliographic item records on the Library's computer system to enable such loans to be circulated from the self serve hold shelf by patrons. This will create efficiency especially when the Library starts to implement the more self serve oriented RFID circulation system. The three day network outage experienced by the Library has delayed this project. 4. Melinda Walley prepared 5 blocks of materials for the institutional visiting library service. This approach has reduced the amount of staff time required to hand - select material. 5. Laurie Wright started re- vitalizing the public access computers in March as many have started to fail. Laurie is also updating the Library's website in anticipation of the Bibliocommons launch. 6. Laurie continues to work on the new server for the Telecirc replacement which will notify patrons of-their holds and material that is about to become overdue. She is also working on the "Deep Freeze" security software for public access stations. 7. The RFID "tagging" continued in March with nearly 75% of the circulating collection expected to be complete by the end of April. 8. Library Service Centre (LSC) has quoted for 10 e- readers (with 10 pre- loaded bestsellers) for a pilot project for our borrowers. Details on e- reader cataloguing and loan Conditions are to be discussed amongst the responsible managers. 9. The Grab and Go service for popular titles (86 copies in circulation) continues to be popular. The next step will be to discuss the extension of this service. 10. The prototype for our multiple discs set packaging is being tested. Again, this will improve the efficiency of the Library's circulation system. V COMMUNITY DEVELOPMENT 1. As of March six teams have registered for the Dragon Boat Festival 2. Chris Vanderkruys met with Tim Horton's to discuss Festival sponsorship and its benefits 3. Chris is looking at changing the management of the dragon boats over the summer so that the Library can begin implementing some summer programs involving the community to build support and interest in the festival. A Dragon Boat Festival planning meeting was held in March. 4. Chris attended monthly Executive meeting of the Planned Giving Counsel and attended the March Education Session. 5. Chris started prepping the Library's new strategic planning brochure in March. 6. Chris continues to meet with other local Libraries to implement a Human Book event this October. 7. Chris met with the International Festival of Authors Association (IFOA) planning committee in March to plan for their fall event. Page 216 of 229 12c) - Minutes of Barrie Public Library Meeting held on Marc... 8. The Barrie Folk Society provided another unplugged Saturday Night at the Library March 26 with approximately 31 attendees. Chris is working with the Folk society to put on a new event at the South Shore centre in May of this year. 9. Chris sent out Media releases to promote various programs in March. The Library has been "on air" everyday with Kool FM promoting the Library's March Break week. 10. Progress 2011 brochure came out with great articles on the new branch and Information B arrie 11. The Capital Campaign is still working on a few donations that need to be finalized before planning on how this phase of the Capital Campaign will be completed. 12. Chris attended Business Network International (BNI) meetings in March. 13. Chris reported that the Library's Facebook page is continuing to grow each month. Twitter is now on line. VI VOLUNTEER PROGRAM 1. Julie completed a reference form for a former co -op student who is applying for a special leadership course at high school next year. The course will culminate in a trip to Ecuador. 2. Julie spoke on the phone with Melinda Baker of the Innisfil Public Library "Friends" group. She had questions about our volunteer program, and how our v_ olunteers helped with fundraising at the Caf6 and Boutique. 3. Professional photographer Rebecca Hall came to the library in March to take photos for BAVA's Helping Hand exhibit. The library photo featured a volunteer's hands on a picture book, along with a child's hands symbolizing one of the volunteer positions at the library — Circle of Readers. This exhibit will be open to the public at the MacLaren Art Centre during National Volunteer Week (April 10 -16). As the photo is the property of the library, the framed photo will be returned to us when the exhibit is over. 4. Julie chaired a BAVA Executive Meeting on March 2nd and BAVA meeting on March 9`F'. Julie has arranged to have one of the members make a presentation at the April meeting at the Library. Julie is helping the member develop the topic. 5. Julie attended a meeting of the Human Library committee on March 9d'. 6. On Monday March 14`h, Julie participated in a teleconference for the PAVR -O AVA Network. 7. As Chair of the PAVR -O Bursary Committee, Julie coordinated the assessment of eight bursary applications, designated three recipients and informed all applicants of the results. 8. Fin March Julie started a list of names of current volunteers who wish to be re- assigned to the new branch when it is ready. 9. Circle of Readers ended in early March. Several volunteers wish to return in the fall, and some asked to be re- assigned to other library volunteer positions. 10. In March, Julie provided volunteers for Library's March Break programs and the after school Lego program. 11. On March 31", Julie put up a display in the display case for National Volunteer Week (April 10 -16). This included an official proclamation from the Mayor of the City of Barrie. 12. Julie contributed information for the April newsletter on the Library's volunteer program. 13. In March, five new volunteers started. One started at the Boutique, another started with Children's Programs and three others started shelf reading. At the end of March, we had 256 active volunteers. 14. In March, Julie provided several bags of discarded magazines to the Mental Health Centre Penetanguishene. Page 217 of 229 12c) - Minutes of Barrie Public Library Meeting held on Marc... VII BUILDING & BUSINESS 1. Changes have been made to the duct work in the Technical Services and Circulation work area to help with heating and cooling issues. 2. Cabling was completed in the basement to accommodate city staff and the Technical Services area. This is in preparation for the segmentation of the Library's network recommended by the City. 3. Heather Betz continues to work with City staff to arrange for the renovations to the front foyer and circulation desk to accommodate the Library's new RFID security and circulation system. 4. March witnessed an increase in the number of people spending the day in the Library. The presence of a security guard was required and approximately 30 needles were found in the men's Sharp container. None were found in the women's washroom. Five incident reports were completed addressing language, fighting, intimidation and viewing pornography. Security guard services are now twice daily following a random schedule. This should reduce costs and be adequate now that the weather has improved. 5. Financial Statements have now been completed for 2010. Additional charge backs for washroom upgrades and cleaning were not projected by City staff and therefore not included in the Library's proposed maintenance budget or Its Municipal Operating Grant Request. This has resulted in the Library's budget surplus being reduced by almost $50,000. The Director has discussed this with the City. PREPARED BY A. Davis DATE April 28, 2011 Page 218 of 229 12c) - Minutes of Barrie Public Library Meeting held on Marc... LIBRARY USAGE FOR THE MONTH OF: FEBRUARY 2011 Page 219 of 229 SAME MTH CUF, R PRE`/ CURR PREV YR NITH % +l- YTD YTD % +i- 1 CIRCULATION Adult 70,123 65,492 - 6.60% 147,583 139,457 - 5.51% Children 48,564 47,492 - 2.21% 96,255 92,231 - 4.18% TOTAL CIRCULATION 118,687 112,984 - 4.81 % 243.838 231,688 - 4.98°,' 2 HOLDS PLACED 11,811 11,376 - 3.68% 24,543 23,788 - 3.08% 3 INTERLIBRARY LOAN Borrowed 190 191 0.53% 424 433 2.12 % Lent 138 290 110.14% 241 582 141.49% 4 MEMBERSHIP New members 497 426 - 14.29% 1,111 973 - 12.42% Active Members 55,983 54,415 -2.80% 55,983 54,415 - 2.80% In Person Visits 40,483 50,061 23.66% 84,592 91,749 8.46% 5 INFORMATION REQUESTS a) Main Floor Information 2,615 2,264 - 13.42% 5,513 5,191 -5.84% b) Second Floor Information 1,033 941 - 8.91 % 2,147 1,935 - 9.87% TOTAL INFORMATION REQUESTS 3,648 3,205 - 12.14 % 7,660 7;126 - 6.97% 6 ON -LINE DATA BASE SEARCHES 19,045 10,875 - 42.90% 32,126 17,106 - 46.75% 7 COMMUNITY INFORMATION a) Database records created 15 6 - 60.00% 22 13 -40.91% b) Database records updated 170 127 - 25.29% 307 314 2.28% a) Events records created 127 119- - 6.30% 256 207 - 19.14 % b) Events records updated 118 67 - 43.22% 209 183 - 12.44 % 8 COMMUNITY SERVICES Programs & Tours a) Adult 15 20 33.33% 34 38 11.76% b) ChildrenlYoung Adult 84 85 1.19% 132 138 4.55% TOTAL PROGRAMS 99 105 6.06% 166 176 6.02 % Attendance a) Adult 174 130 - 25.29% 421 355 - 15.68% b) Children/Young Adult 2,186 1,801 - 17.61% 3,401 2,967 - 12.76% TOTALATTENDANCE 2,360 1,931 - 18.18% 3,822 3,322 - 13.08% VISITS TO LIBRARY WEBSITE 9 (remote and in house) 175,426 164,709 -6.11% 375,495 343;814 - 8.44% 10 COMPUTER RESERVATIONS 5,564 5,104 -8.27% 11,261 10,762 - 4.43% 11 NEW ITEMS a) Adult 1,009 1688 67.29% 2,083 4,432 112.77 % b) Children/YoungAdult 850 2634 2.098824 1,268 4,693 270.11 % Collection size 276,609 306,550 10.82% 276,609 306,550 10.82% 12 VOLUNTEER HOURS 890.0 835.5 -6.12% 1,693 1,711 1.05% 13 ROOM BOOKINGS 155 150 - 3.23% 300 251 - 16.33% Page 219 of 229 12d) - Correspondence dated May 9, 2011 from Lynn Dollin, Ch... DRINKING WATER SOURCE Region Lake Simcoe = , + Ecn SOW's PROTECTION Conservation erg Authority�*no ACT FOR CLEAN WATER r May 9, 2011 South Georgian Bay Lake Simcoe Source Protection Region NOTICE Doug Irwin Clerk 1 n IQ1� Oro - Medonte Township Box 100, (off #11 on Line 7 - #148),_/liC�; i Oro, ON, LOL 2X0 FOR THE ATTENTION OF THE ORO- MEDONTE TOWNSHIP AND MEMBERS OF COUNCIL: NOTICE UNDER O.REG.287 /07 SOURCE PROTECTION PLAN PREPARATION FOR DRINKING WATER SOURCE PROTECTION IN THE SOUTH GEORGIAN BAY LAKE SIMCOE [SGBLS) SOURCE PROTECTION REGION Dear Clerk Irwin, We are writing to advise you about the upcoming preparation of a Source Protection Plan for Drinking Water Threat activities in the SGBLS Source Protection Region. This letter serves as a notice under Ontario Regulation 287/07. Background The Ontario Clean Water Act, 2006 and the associated Regulations have prompted the formation of the SGBLS Source Protection Committee. The mandate of this Committee is to develop a science - based Source Protection Plan to ensure the protection of clean and plentiful municipal drinking water sources. The first task of the Source Protection Committee was to develop its own Terms of Reference (TOR) for each of the three Source Protection Areas within the SGBLS Source Protection Region. The Terms of Reference outlined all the steps to be taken to develop and implement a Source Protection Plan. The TOR for our Source Protection Region was approved by the Ministry of the Environment in June 2009. The second step in the process was to develop an Assessment Report (AR) for each Source Protection Area in the SGBLS Source Protection Region. The Assessment Reports identify vulnerable areas where municipal drinking water sources might face a risk of contamination or depletion and identifies drinking water threats within those vulnerable areas. After two consultation periods, the Proposed Assessment Reports for the three Source Protection Areas (Lakes Simcoe and Couchiching /Black River Source Protection Area; Nottawasaga Valley Source Protection Area; Severn Sound Source Protection Area) were submitted to the Director of the Ministry of the Environment's Source Protection Programs Branch on December 17, 2010. The third step in the Drinking Water Source Protection process, the preparation of a science -based Source Protection Plan for each Source Protection Area in the SGBLS Source Protection Region has now begun. 120 Bayview Parkway ♦ Newmarket, ON 6 UY 4X1 ♦ Tel: 905 - 895 -1281 ♦ Fax: 905 - 853 -5881 www.ourwatershed.ca Page 220 of 229 12d) - Correspondence dated May 9, 2011 from Lynn Dollin, Ch... ...2 Source Protection Plans The Source Protection Plans will build on the information contained in the earlier reports. The Source Protection Plans will outline policies and programs to eliminate or mitigate existing significant threats and to ensure that no new threats develop and may include policies and programs to address moderate or low drinking water threats. The SGBLS Source Protection Region is committed to keeping our municipal partners informed and engaged in the Source Protection Process, specifically now that we are entering the policy development phase. The Source Protection Committee has formed a Policy and Planning Working Group which is overseeing development of policy options for the Committee. The Working Group is supported by conservation authority and municipal staff representing a cross- section of municipalities. The Source Protection Committee will review the policy options to select draft proposed policies and will consult with municipalities and other stakeholders starting in later 2011. The Source Protection Committee has a number of tools at its disposal to develop Source Protection Plans, including: 1. Prescribed Instruments (provincial approvals such as Certificates of Approval) 2. Risk Management Plans (site- specific plans negotiated with owner and Risk Management Official) 3. Prohibition of Activities 4. Restriction of Activities (for example using municipal planning tools under the Planning Act) 5. Education and Outreach and Incentive Programs 6. Combination of the above The Source Protection Committee will strive to maximize accountability and transparency in the preparation, consultation and implementation of Source Protection Plan policies. Municipalities' Official Plans must conform to the Source Protection Plan policies that deal with significant drinking water threats and have regard for policies addressing moderate and low drinking water threats, when approved by the Minister of the Environment. If your council would like further information, a presentation or a discussion with SGBLS Source Protection staff or SPC members, please let me know. You will also receive notification when there is a formal opportunity for your municipality to review and to provide input on the draft policies. We look forward to working with you as we make progress towards completion of this process by August 2012. Thank you for your ongoing assistance with Drinking Water Source Protection. Should you require further information or have any questions, please contact Don Goodyear, Director, Source Protection Planning, at the Lake Simcoe Region Conservation Authority at 905 - 895 -1281 ext 246. Yours sincerely, bu�&j Lynn Dollin Chair, South Georgian Bay Lake Simcoe Source Protection Committee CC: Don Goodyear, Director, Source Protection Planning Page 221 of 229 13a) - Correspondence received May 12, 2011 from Denise Fawc RECEIVI�-O MAY 1 2 2011 0 RO -MEDONTE NSHIP C -QC/ 4,b CAJ. Cj �.� V-e 7 Page 222 of 229 15a) - A By -Law to Adopt the Estimates of all Amounts Requir... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011-072 A BY -LAW TO ADOPT THE ESTIMATES OF ALL AMOUNTS REQUIRED DURING THE YEAR AND FOR LEVYING THE TAX RATES FOR THE YEAR 2011. WHEREAS Section 290 of the Municipal Act, 2001, S.O.2001, c.25, as amended, authorizes the Council of a local municipality to prepare and adopt estimates of all amounts required during the year; AND WHEREAS Section 312 of the Municipal Act, 2001, 5.0.2001, c.25, as amended, authorizes the Council of a local municipality to pass a by -law levying a separate tax rate, as specified in the by- law, on the assessment in each property class in the local municipality rateable for local municipality purposes; AND WHEREAS the County of Simcoe has established by by -law the following tax ratios for the year 2011: Residential/Farm 1.0000 Multi - Residential 1.5385 Commercial 1.2521 Industrial 1.5385 Pipelines 1.2966 Farmlands 0.2500 Managed Forests 0.2500 And the County tax rates for the year 2011. AND WHEREAS Ontario Regulation 114/11 establishes the Education tax rates for the year 2011; AND WHEREAS Section 329 of the Municipal Act, 2001, S.O.2001, c.25, as amended establishes limitations on the taxes for the commercial, industrial and multi - residential classes; AND WHEREAS Section 391 of the Municipal Act, 2001, S.O.2001, c.25, as amended, authorizes a municipality to pass by -laws imposing fees or charges for services provided by it; NOW THEREFORE the Council of the Corporation of the Township of Oro- Medonte enacts as follows: 1. That the estimates of Operating Expenditures net of non - taxation revenue for the year 2011 for the purposes of the municipality shall be adopted as follows: Council $ 350,860 Administration 2,726,269 History Association 6,316 Emergency Services 1,228,143 Police 1,680,987 School Crossing Guards 17,525 Building 293,905 Municipal Law Enforcement 153,079 Environmental Services 250,896 Planning 305,646 Public Works 3,237,429 Streetlighting 6,000 Lake Simcoe Regional Airport 153,089 Libraries 220,091 Parks and Recreation 664,873 Community Halls 23,234 Non - departmental excluding tax levy (2,268,107) 9,050,235 Page 223 of 229 15a) - A By -Law to Adopt the Estimates of all Amounts Requir... 2. That the estimates of capital expenditures net of non- taxation revenue for the year 2011 for the purposes of the municipality shall be adopted as follows: Reserve Transfers - Capital Replacement $ 970,800 Emergency Services 20,000 Public Works 1,559,449 2,550,249 3. That the following amounts shall be raised by taxation within the Township of Oro - Medonte in the year 2011: Township General Purposes $11,600,484 County Purposes 8,515,429 School Board Purposes 9,098,924 Total Tax Levy $29,214,837 4. That the Tax Rates shown on Schedule "A" attached hereto and forming part of this By -law shall be levied upon and collected from the whole of the assessment for real property, in accordance with the last returned Assessment Roll for the Township of Oro - Medonte, as amended. 5. That in addition to the foregoing the following Special Charges and Collectables be levied and collected: (a) A levy for the purposes of recovering amounts advanced under the provisions of the Tile Drainage Act, Chapter T.8, R.S.O. 1990, as amended, from benefitting properties. (b) A special levy to collect for the annual estimates for the following Street Lighting Areas apportioned on a flat rate basis to the benefitting properties: Street Lighting Areas Flat Rate per Property Shanty Bay $57.00 Hawkestone $53.00 Sugarbush, Plan M -367, Plan M -368 $54.00 Oro Hills, Plan M324 $62.00 Horseshoe Highlands, Plan M391, M447, M456 $33.00 Beechwood Crescent, Plan M -281 $57.00 Warminster, Plan M92, M104 $52.00 Black Forest Estates, Plan M -191 $62.00 Canterbury, Plan M -343 $62.00 Harbourwood, Plan M -118 $57.00 Parkside Drive, Plan 875 $62.00 Mount St. Louis Estates, Plan M -112 $62.00 Day Subdivision, Plan M -162 $62.00 Conder Drive, RP51R624, RP51R2163 $57.00 Pritchard Subdivision, Plan 1626 $43.00 Snowshoe Trail, Plan M -174 $62.00 Robin Crest Subdivision, Plan M -101, Plan M -123 $59.00 Cairns Estates, Plan 1676 $62.00 Kade Meadows, Plan M -340, Plan M -469 $62.00 Forest Glen, Plan M -264 $62.00 Craighurst Estates, Plan M510 $62.00 Windfield Estates $62.00 Sprucewood Plan M535 $62.00 Heights of Medonte $53.00 Maplehill ,Bidwell Rd, Woodland Estates, Huronia Homes $52.00 Lakewood Subdivision, Plan M -381 $62.00 Forest Home Industrial Park, Plan 1719, Plan 1720 $62.00 Simoro $62.00 Winfull $62.00 Page 224 of 229 15a) - A By -Law to Adopt the Estimates of all Amounts Requir... White Bros., Plan M593 $57.00 Martinbrook $62.00 Lauder Road M723 $55.00 Fairway Forest M746 $62.00 (c) A special levy to collect for the annual estimates for County Waste Management apportioned on a flat rate basis per user: Flat Rate per Use Residential, garbage collection, disposal & recycling $160.40 Commercial, garbage collection, disposal & recycling $160.40 Recycling only $ 34.05 (d) An adjustment to taxes for the commercial, industrial and multi - residential classes as determined in accordance with Section 329 of the Municipal Act, 2001, S.O. 2001, c.25, as amended. (e) A levy for any or all other amounts collectable pursuant to any statute or by -law and chargeable to any or all real property and business and/or person or persons to be raised in the same manner and at the same time as all other levies, rates, charges and/or collections. (a) That the final tax bill less the interim tax bill be due and payable in two equal installments on or before Friday, July 29th, 2011 and Friday, September 30th, 2011 for properties with no capping adjustments. (b) That the final tax bill less the interim tax bill be due and payable in two equal installments on or before Wednesday, August 31", 2011 and Friday, September 30`', 2011 for properties in the Commercial, industrial and Multi- residential classes with capping adjustments. 7. The Treasurer is hereby authorized to mail or cause to be mailed the notice of taxes due to the address of the residence or place of business of the person to whom such notice is required to be given as shown on the latest revised Assessment Roll. 8. A penalty for non - payment of taxes shall be imposed not exceeding 1'/4% on the first day.of default, and on the first day of each calendar month thereafter during the year 2011, until the taxes are paid. 9. That there be added an interest charge of 1'/4% on the first day of each month on any outstanding tax arrears from the 31St day of December in the year in which the taxes were levied until the taxes are paid. 10. That taxes may be paid either in full or by installments for remittance payments to the credit of the Treasurer on or before the day on which such taxes fall due, at most financial institutions, which accept and process payments on behalf of customers, with the onus on the financial institution to remit payments on time. 11. That all taxes be paid into the Office of the Treasurer. 12. That the Treasurer be authorized and directed to collect any penalty or interest or any other levies, rates, charges or collections in the same manner as empowered to collect taxes levied by the Council. 13. That the Treasurer be authorized to accept part payment from time to time on account of any taxes due and to give a receipt for such part payment provided that acceptance of any such payment does not affect the collection of any penalty or interest or any other levies, rates, charges or collections imposed, collectable and due in respect to any non - payment. 14. That tax rates be applicable and levied upon any assessment that was not on the assessment roll as returned. Page 225 of 229 15a) - A By -Law to Adopt the Estimates of all Amounts Requir... 15. That this by -law come into force and take effect on and from the date of the final passing thereof for the current year 2011. Read a first and second time this 18th day of May, 2011. By -law read a third time and finally passed this 18th day of May, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S.Hughes Clerk, J.Douglas Irwin Page 226 of 229 15a) - A By -Law to Adopt the Estimates of all Amounts Requir... Page 227 of 229 � o 0 0 0 0 0 0 0 0 0 ''"' oo � Ln o r` � r d� 0 0 � N O d' I- O � O rl � � �00 l0 tI1 O un c-i I_() � ct � E— Lf1 oo Ql � c-q � 00 d� Ol 00 00 co � N I_f) m c-I N c-I N O H N �� 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 :+�0000000m�nLn 4 o ca00000�.n000�� v�� v N � 0 c-f O Ct O N I� � U o � m N m N m m m rn m rn Ln N m m d- ui �.n o Ln 0 tin c z 3 W O O r-I O r-I c-i rl c-1 O O Q Q � a o V) m � _ c� a 00 O O to O Ill O I- L.fl L!l o M O m M m � oo d� m r` m M d- M m � a� N o0 m 00 m U11 Un s U I.II 00 N N 00 In 00 � � CD U X i co o m m o �o o d- (D (.0 v N� M N d' N d' M O O O O O O O O O O O O c 4- o --+ U U v �� o 0 0 0 0 0 0 h L!l d' I� � r` N � � 0 �O �t m m u� m �t m m m m Ln _ (v u'1 dl O Lf1 (- ul O �f' d' f6 ri CD N � lD r--I l.p Oi O O v U O � u� m . -I �rl t9 Lr1 tg of a1 � m un � m Ln m Ln d' o O U 0 0 0 0 ® 0 0 0 0 0 U L a--+ CNC C U M O > U W O O U C� C i fC 0 aJ � ® cn O O z CL V � -0 M ca Q > O a` 4 N Page 227 of 229 --+ Page 227 of 229 15b) - Being a By -Law to Amend By -law 2010 -004, Being a By -L... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -074 BEING A BY -LAW TO AMEND BY -LAW 2010 -004 BEING A BY -LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE TOWNSHIP OF ORO- MEDONTE AND DAVID AND KELLY BORNE TO ALLOW FOR TWO DWELLINGS WHEREAS the Municipal Act, 2001,S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte did on January 13, 2010 pass By -law 2010 -004 to authorize and agreement for a 18 month period from the date of building permit issuance, with David and Kelly Borne to temporarily reside in the existing dwelling which will be demolished after the completion of the new dwelling at 744 Ridge Road East, South Part of Lot 23, Concession 9 (Oro), Township of Oro - Medonte. AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte deems it desirable to extend the term of the original agreement until December 31, 2012. NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte enacts as follows: THAT Schedule "A" to By -law 2010 -004 be amended as follows: (a) That Section 3 (a) be deleted and replaced with the following: "That such permission is granted until December 31, 2012." 2. THAT this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 18TH DAY OF MAY, 2011. Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 228 of 229 18a) - Being a By -Law to Confirm the Proceedings of the Coun... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -067 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, May 18, 2011 WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; AND WHEREAS The Council of The Corporation of the Township of Oro - Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; NOW THEREFORE the Council of The Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, May 18, 2011, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. 3. That the Mayor and Clerk are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by -law shall come into force and take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 18TH DAY OF MAY, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 229 of 229