06 22 2011 Council MinutesIcuta sup 0
Prood Heritage, Excilrrg Afrare
Wednesday, June 22, 2011
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
TIME: 6:01 p.m.
Staff Present: Robin Dunn, Chief Administrative Officer; Janette Teeter, Deputy Clerk;
Paul Gravelle, Director of Finance/Treasurer /Deputy CAO; Andria Leigh,
Director of Development Services (left at 6:30 p.m. and returned at 9:50
p.m.); Jerry Ball, Director of Transportation and Environmental Services;
Donna Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns,
Director of Recreation and Community Services; Marie Brissette, Committee
Coordinator; Glenn White, Manager of Planning; Steven Farquharson,
Intermediate Planner; Alan Wiebe, Planner; Tamara Obee, Manager Health
& Safety, Human Resources; Samah Othman, Executive Assistant/
Corporate Communications Specialist; Darcy Brooke - Bisschop,
Administrative Assistant; Sue Braggs (Gaviller & Company)
Also Present: Buffi Woronka, Robert Blackmore, Rick Fotherby, Terry Henry, John. W.
Duddy, Paul Brandon, Douglas H. Brandon, Johanin Lazeron ( Lazeron
Homes), Wendy Fallis, Nancy McHardy, Barry Leigh, Kristine Loft (Loft
Planning Inc.), Krista Scaldwell, Tom and Betty Partridge, Pat Shellswell,
Glen Bell, Tom and Norine Hutchinson, Wendy Lackie, Brent Hutchinson,
Dalyce Hutchinson, Mark Hutchinson, Samantha Robinson, Sarah
Robinson, Beverly Parcells, Angela McCuaig, Jack and Owen McCuaig,
Donna E. McLean, Dick Paterson, Bernard Pope, Allan Baker, Gord and
Sue Roehner, Ann Truyens, Briana Dean, Jonathan Reid
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private
prayer /moment of reflection.
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
Page 1 of 26
Council Meeting Minutes — June 22, 2011
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C110622 -1
Moved by Meyer, Seconded by Coutanche
Be it resolved that the agenda for the Council meeting of Wednesday, June 22, 2011 be
received and adopted, as amended, to:
• add as Item 11 e), Mayor H.S. Hughes, correspondence dated June 20, 2011 from
Tim Crawford re: Oro African Church, July 9, 2011 event;
• defer Item 101) Report No. CA02011 -05, Samah Othman, Executive
Assistant /Corporate Communications Specialist, re: Social Media: Official Township
of Oro - Medonte Twitter Account to the June 29, 2011 Special Council meeting;
• and withdraw Item 11 a) Mayor H.S. Hughes re: Doctor Recruitment Allocations.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C110622 -2
Moved by Evans, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 6:04 p.m. to discuss
• acquisition /disposition of land;
• personal matters affecting an identifiable individual;
• litigation affecting the municipality.
Carried.
Page 2 of 26
Council Meeting Minutes — June 22, 2011
b) Motion to Rise and Report.
Motion No. C110622 -3
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now Rise at 7:08 p.m. and Report on the Closed Session
Items
c) Robin Dunn, CAO and Tamara Obee, Manager Health & Safety, Human Resources,
re: Personal matters about an identifiable individual (Staffing Update).
d) Andria Leigh, Director of Development Services, re: Litigation affecting the
municipality (Consent Application 2011- B -09).
e) Andria Leigh, Director of Development Services, re: Litigation affecting the
municipality (Minor Variance Application 2011- A -04).
f) Andria Leigh, Director of Development Services, re: Acquisition /disposition of land
(Affordable Housing).
g) Janette Teeter, Deputy Clerk re: Acquisition /disposition of land (Small Crescent).
Carried.
c) Robin Dunn, CAO and Tamara Obee, Manager Health & Safety, Human Resources, re:
Personal matters about an identifiable individual (Staffing Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Janette
Teeter, Deputy Clerk; Tamara Obee, Manager Health & Safety, Human Resources;
Hugh Murray, Deputy Fire Chief.
Motion No. C110622 -4
Moved by Lancaster, Seconded by Evans
Be it resolved that the confidential verbal information presented by Robin Dunn, Chief
Administrative Officer and Tamara Obee, Manager Health & Safety, Human Resources,
re: Personal matters about an identifiable individual (Staffing Update) be received.
Carried.
The following staff were present: Robin Dunn, Chief Administrative Officer; Janette
Teeter, Deputy Clerk; Tamara Obee, Manager Health & Safety, Human Resources.
Motion No. C110622 -5
Moved by Coutanche, Seconded by Meyer
Be it resolved that Deputy Mayor Hough and Councillors Coutanche and Crawford
participate as Council representatives with the Chief Administrative Officer for the
Director of Fire & Emergency Services staffing exercise.
Carried.
Page 3 of 26
Council Meeting Minutes — June 22, 2011
d) Andria Leigh, Director of Development Services, re: Litigation affecting the municipality
(Consent Application 2011- B -09).
The following staff were present: Robin Dunn, Chief Administrative Officer; Janette
Teeter, Deputy Clerk; Andria Leigh, Director of Development Services.
Motion No. C110622 -6
Moved by Crawford, Seconded by Lancaster
Be it resolved that the confidential correspondence dated June 3, 2011 and presented
by Andria Leigh, Director of Development Services, re: Litigation affecting the
municipality (Consent Application 2011 -B -09) be received.
Carried.
e) Andria Leigh, Director of Development Services, re: Litigation affecting the municipality
(Minor Variance Application 2011- A -04).
The following staff were present: Robin Dunn, Chief Administrative Officer; Janette
Teeter, Deputy Clerk; Andria Leigh, Director of Development Services.
Motion No. C110622 -7
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Confidential Report No. DS2011 -024, Andria Leigh, Director of Development
Services, re: Litigation affecting the municipality (Minor Variance Application 2011 -A-
04), be received and adopted.
2. And That the Applicant be advised of the Township's position in order to prepare
accordingly for the upcoming Ontario Municipal Board hearing under the Director of
Development Services' signature.
Carried.
Page 4 of 26
Council Meeting Minutes — June 22, 2011
f) Andria Leigh, Director of Development Services, re: Acquisition /disposition of land
(Affordable Housing) [from June 8, 2011 meeting].
The following staff were present: Robin Dunn, Chief Administrative Officer; Janette Teeter,
Deputy Clerk; Andria Leigh, Director of Development Services.
Motion No. C110622 -8
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That Confidential Report DS2011 -021, Andria Leigh, Director of Development Services,
re: Acquisition /disposition of land (Affordable Housing) be received.
2. That staff proceed to investigate further the available funding and partnerships for
affordable housing options within the Municipality and investigate further potential sites.
3. And That the applicant be advised of Council's decision under the Director of
Development Services' signature.
Carried.
g) Janette Teeter, Deputy Clerk re: Acquisition /disposition of land (Small Crescent).
The following staff were present: Robin Dunn, Chief Administrative Officer; Janette Teeter,
Deputy Clerk.
Motion No. C110622 -9
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Confidential Report No. CS2011 -016, Doug Irwin, Director of Corporate
Services /Clerk, re: Acquisition /disposition of land (Small Crescent) be received and
adopted.
2. That the lands described as Part of Lot 16, Concession 14, (geographic Township of
Oro), Part 15, Plan 51 R- 19270, more particularly described as Part 2, Plan 51 R- 37970,
Township of Oro - Medonte, County of Simcoe, being Part of PIN 58548- 0086(LT), be
declared surplus to the needs of the municipality.
3. That the lands described as Part 2, Plan 51 R- 37970, be transferred by direct sale to the
abutting property owner, being 3 Small Crescent, PIN 58548- 0087(LT).
4. That the lands described as Part 2, Plan 51 R -37970 merge on title with the lands
described as Part Lot 16, Concession 14 (Oro), more particularly described as Part 1,
Plan 51 R- 19270, 3 Small Crescent, within the meaning of The Planning Act, R.S.O.
1990, as amended.
5. That as a condition of such transfer, the property owner is required to bring an
Application under The Land Titles Act, R.S.O. 1990, as amended, to consolidate their
parcels to one Property Identifier Number, at their own expense.
6. That the Clerk bring forward the appropriate by -law for Council's consideration.
7. And that the applicant be advised of Council's decision under the Director of Corporate
Service /Clerk's signature.
Carried.
Page 5 of 26
Council Meeting Minutes — June 22, 2011
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on Wednesday, June 8, 2011.
Motion No. C110622 -10
Moved by Lancaster, Seconded by Evans
Be it resolved that the draft minutes of the Council meeting held on Wednesday, June 8,
2011 be adopted as printed and circulated.
Carried.
b) Minutes of Committee of Adjustment meeting held on Thursday, June 16, 2011.
Motion No. C110622 -11
Moved by Meyer, Seconded by Coutanche
Be it resolved that the draft minutes of the Committee of Adjustment meeting held on
June 16, 2011 be received.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
a) Norine and Tom Hutchinson, re: 2011 Seniors of the Year.
Congratulations and a certificate was presented to Norine and Tom Hutchinson by
Mayor H.S. Hughes and Members of Council.
Council recessed for refreshments.
Page 6 of 26
Council Meeting Minutes — June 22, 2011
8. PUBLIC MEETINGS:
a) Proposed Amendment to the Zoning By -law, Application 2011- ZBA -04, Applies to all
properties zoned "General Commercial" (GC) Zone located in the Township of Oro -
Medonte (Township of Oro - Medonte).
Deputy Mayor Hough called the meeting to order at 7:45 p.m. and explained the public
meeting has been called under the authority of the Planning Act, Section 34, R.S.O.
1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the
Zoning By -law 97 -95, Application 2011- ZBA -04 (Township of Oro - Medonte), Township
wide Zoning By -law Amendment.
Notice of the Public Meeting was placed in the Barrie Examiner and the Orillia Packet
and Times on Thursday, June 2, 2011 and in the Midland Free Press on Thursday, June
9, 2011. The Public Hearing Notice was also placed on the Township of Oro - Medonte's
website on Thursday, June 2, 2011.
The following correspondence was received at the meeting: None.
Glenn White, Manager of Planning, explained the purpose and effect of the proposed
Amendment. A Power Point presentation was presented.
The following public persons offered verbal comments with respect to the proposed
Amendments: None.
Deputy Mayor Hough advised that written submissions will be received at the Township
office until July 4, 2011 and that no additional deputations to Council will be permitted
with respect to the proposed amendment.
A digital recording of the meeting is available for review at the Township Administration
Centre, 148 Line 7 South.
There being no further comments or questions, the meeting adjourned at 7:54 p.m.
Page 7 of 26
Council Meeting Minutes —June 22, 2011
b) Proposed Amendment to the Zoning By -law, Application 2011- ZBA -06, Concession 11,
East Part of Lot 4, municipally known as 3886 Line 11 North, Township of Oro - Medonte
(Duddy).
Deputy Mayor Hough called the meeting to order at 7:55 p.m. and explained the public
meeting has been called under the authority of the Planning Act, Section 34, R.S.O.
1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the
Zoning By -law 97 -95, Application 2011- ZBA -06 (John Duddy), East Part of Lot 4,
Concession 11, municipally known as 3886 Line 11 North, (formerly within the Township
of Medonte), Township of Oro - Medonte.
Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the
specified site on June 2, 2011 and a sign posted on the subject property on the same
day.
The following correspondence was received at the meeting: Nottawasaga Valley
Conservation Authority dated June 3, 2011; Simcoe County District School Board dated
June 6, 2011; R.B. Paterson received June 16, 2011; County of Simcoe dated June 21,
2011; Randy and LaRae Krieger dated June 20, 2011; J. Dirneder dated June 22, 2011.
Alan Wiebe, Planner, explained the purpose and effect of the proposed Amendment. A
Power Point presentation was presented.
The following public persons offered verbal comments with respect to the proposed
Amendments: Dick Paterson, Doug Brandon, Terry Henry, Wendy Fallis, Paul Beard,
John Duddy.
Deputy Mayor Hough advised that written submissions will be received at the Township
office until June 27, 2011 and that no additional deputations to Council will be permitted
with respect to the proposed amendment.
A digital recording of the meeting is available for review at the Township Administration
Centre, 148 Line 7 South.
There being no further comments or questions, the meeting adjourned at 8:22 p.m.
Page 8 of 26
Council Meeting Minutes — June 22, 2011
c) Proposed Amendment to the Zoning By -law, Application 2011- ZBA -05, Part Lot 24 & 25,
Concession 7, RP 51 R -37419 Part 1 (Oro), Township of Oro - Medonte (Leigh).
Deputy Mayor Hough called the meeting to order at 8:22 p.m. and explained the public
meeting has been called under the authority of the Planning Act, Section 34, R.S.O.
1990 c. P.13, to obtain public comment with respect to a proposed Amendment to the
Zoning By -law 97 -95, Application 2011 - ZBA -05 (Barry Leigh), Part of Lots 24 and 25,
Concession 7, located on the north side of Ridge Road West, east of Line 6 and west of
Line 7 (formerly within the Township of Oro), Township of Oro - Medonte.
Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the
specified site on June 2, 2011 and a sign posted on the subject property on the same
day.
The following correspondence was received at the meeting: County of Simcoe dated
May 10, 2011; County of Simcoe dated June 17, 2011; Simcoe County District School
Board dated June 6, 2011; Lake Simcoe Region Conservation Authority dated June 22,
2011.
Steven Farquharson, Intermediate Planner, explained the purpose and effect of the
proposed Amendment. A Power Point presentation was presented.
Kristine Loft, Loft Planning Inc., on behalf of the applicant, provided an overview of the
application. A Power Point presentation was presented.
The following public persons offered verbal comments with respect to the proposed
Amendments: Rick Fotherby, Robert Blackmore.
Deputy Mayor Hough advised that written submissions will be received at the Township
office until July 4, 2011 and that no additional deputations to Council will be permitted
with respect to the proposed amendment.
A digital recording of the meeting is available for review at the Township Administration
Centre, 148 Line 7 South.
There being no further comments or questions, the meeting adjourned at 8:40 p.m.
Council recessed at 8:40 p.m. and resumed at 8:45 p.m.
Page 9 of 26
Council Meeting Minutes — June 22, 2011
9. DEPUTATIONS:
a) Bev Parcells, re: Conditions of Ridge Road, Line 5 and Line 7.
Correspondence was distributed to the Deputy Clerk.
Motion No. C110622 -12
Moved by Crawford, Seconded by Evans
Be it resolved that the correspondence received June 13, 2011 and verbal information
presented by Bev Parcells, re: Conditions of Ridge Road, Line 5 and Line 7
intersections be received.
Carried.
b) Jonathan Reid and Briana Dean, re: Warrior Dash at Horseshoe Valley Resort, July 9,
2011.
Correspondence was distributed to Members of Council and Staff.
Motion No. C110622 -13
Moved by Coutanche, Seconded by Meyer
Be it resolved that the correspondence dated June 22, 2011 and presented by Jonathan
Reid and Briana Dean, re: Warrior Dash event at Horseshoe Valley Resort, July 9, 2011
be received.
Carried.
Motion No. C110622 -14
Moved by Lancaster, Seconded by Meyer
Be it resolved that Rule 3.7 of Procedural By -law 2011 -011 be suspended in order to
allow the meeting to proceed past the normal adjournment hour of 10:00 p.m.
Carried.
Page 10 of 26
Council Meeting Minutes — June 22, 2011
10. REPORTS OF MUNICIPAL OFFICERS:
a) Sue Bragg, Partner, Gaviller & Company LLP, re: Review of Draft 2011 Financial
Statements [to be distributed at the meeting].
Correspondence was distributed to Members of Council and Staff.
Motion No. C110622 -15
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the memorandum dated June 22, 2011 re: 2010 Audited Financial Report and
draft Consolidated Financial Statements for the year ended December 31, 2010 and
presented by Sue Bragg, Partner, Gaviller & Company LLP be received.
2. And That the Draft 2010 Consolidated Financial Statements for the year ended
December 31, 2010 for the Corporation of the Township of Oro - Medonte are hereby
approved.
Carried.'
b) Report No. F12011 -15, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re:
Statement of Accounts — May 31, 2011.
Motion No. C110622 -16
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. Fl 2011 -15, Paul Gravelle, Director of Finance/Treasurer /Deputy
CAO, re: Statement of Accounts — May 31, 2011 be received.
2. And That the accounts for the month of May, 2011 totalling $1,439,105.19 be
received.
Carried.
Page 11 of 26
Council Meeting Minutes — June 22, 2011
c) Report No. F12011 -16, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re:
Renewal of Insurance Company
Motion No. C110622 -17
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That Report No. F12011 -16, Paul Gravelle, Director of Finance/Treasurer /Deputy
CAO, re: Renewal of Insurance Company, be received and adopted.
2. That The Township of Oro - Medonte renews its insurance coverage for the period of
July 1, 2011 to July 1, 2012 with Frank Cowan & Company at the quoted premium of
$405,703 including PST.
3. And That Frank Cowan & Company be advised of Council's decision under the
Director of Finance/Treasurer /Deputy CAO's signature.
Carried.
d) Report No. HR2011 -4, Tamara Obee, Manager Health & Safety, Human Resources, re:
Human Resources Policies.
Motion No. C110622 -18
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. HR 2011 -4, Tamara Obee, Manager Health & Safety, Human
Resources and Harold Daynard, Manager of Information Technology, re: Human
Resources Policies be received and adopted.
2. That POL -HR -017, as amended "Computer Purchase Program ", and Draft Policy #
POL -HR -019, "Office Phone Headsets" be enacted effective immediately and
renumbered accordingly.
3. And That staff be authorized to proceed accordingly.
Carried.
Page 12 of 26
Council Meeting Minutes — June 22, 2011
e) Report No. DS2011 -22, Andria Leigh, Director of Development Services re: Zoning By-
Law Amendment (Federico and Silva Rossi), Part of Lot 24, Concession 9, RP 51 R-
37614, Parts 2, 3 and 4 ( Medonte), Township of Oro - Medonte [refer to Item 15e)].
Motion No. C110622 -19
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That Report DS 2011 -022, Andria Leigh, Director of Development Services, re:
Zoning By -Law Amendment (Federico and Silva Rossi), Part of Lot 24, Concession
9, RP 51 R- 37614, Parts 2, 3 and 4 ( Medonte), Township of Oro - Medonte be
received and adopted.
2. That Zoning By -law Amendment for Federico and Silva Rossi, Part of Lot 24,
Concession 9, Plan 51 R- 37614, Parts 2, 3, and 4 (Former Township of Medonte)
Township of Oro - Medonte, on Schedule A24 on the Zoning Bylaw 97 -95 (as
amended) from Agricultural /Rural (A/RU) Zone to Agricultural /Rural Hold (A/RU(H))
Zone be approved.
3. That the Clerk bring forward the appropriate By -law for Council's consideration.
4. And That the applicant be advised of Council's decision under the Director of
Development Services' signature.
Carried.
f) Report No. DS2011 -23, Andria Leigh, Director of Development Services, re: Site Plan
Application 2010 - SPA -18 (Revised) (Jeffrey and Erin Jackson) - Former Indian Park
Association - Lot 3 [refer to 15j)].
Motion No. C110622 -20
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. DS2011 -23, Andria Leigh, Director of Development Services, re:
Site Plan Application 2010 - SPA -18 (Revised) (Jeffrey and Erin Jackson) - Former
Indian Park Association - Lot 3 be received and adopted.
2. That Section 3 "Development Restriction" of the Site Plan Agreement between the
Township of Oro - Medonte and Indian Park Association for the lands known as, Part
of Blk A Plan M -9, Part 1 on Plan 51 R- 37168, S/T Easements in LT354320,
LT441545 (Former Oro Township) Township of Oro - Medonte, be amended to allow
for a maximum of 69% of tree removal in the building envelope (Lot 3).
3. That the Site Plan Agreement include a provision that requires the owner to submit a
tree planting plan to replace all trees that may be lost during construction of the
dwelling, septic system and driveway.
4. That the Clerk bring forward the appropriate By -law for Council's consideration.
5. And That the applicant be advised of Council's decision under the Director of
Development Services' signature.
Carried.
Page 13 of 26
Council Meeting Minutes - June 22, 2011
g) Report No. DS2011 -25, Andria Leigh, Director of Development Services re: Site Plan
Agreements (2008628 Ontario Limited) 2011- SPA -14, Lot 9, Plan 51 M -957, Being all of
PIN 58533 -0233 (Lt), 2011- SPA -15, Lot 97, Plan 51 M -957, Being all of PIN 58533 -0321
(Lt), 2011- SPA -16, Lot 98, Plan 51 M -957, Being all of PIN 58533 -0322 (Lt), 2011 -SPA-
17, Lot 119, Plan 51 M -957, Being all of PIN 58533 -0343 (Lt), (Former Township of Oro)
[refer to Items 15f),g),h),i), j), k), 1), m)].
Motion No. C110622 -21
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That Report DS 2011 -025, Andria Leigh, Director of Development Services, re: Site
Plan Agreements (2008628 Ontario Limited) 2011- SPA -14, Lot 9, Plan 51 M -957,
Being all of PIN 58533 -0233 (Lt), 2011- SPA -15, Lot 97, Plan 51 M -957, Being all of
PIN 58533 -0321 (Lt), 2011 - SPA -16, Lot 98, Plan 51M -957, Being all of PIN 58533-
0322 (Lt), 2011 - SPA -17, Lot 119, Plan 51M -957, Being all of PIN 58533 -0343 (Lt),
(Former Township of Oro) be received and adopted.
2. That the Township of Oro - Medonte enters into Site Plan Agreements and Removal
of Holds with 2008628 Ontario Limited applying to the subject Lots for the
construction of single detached dwellings.
3. That the Clerk bring forward the appropriate by -laws for Council's consideration.
4. And That the applicant be notified of Council's decision under the Director of
Development Services' signature.
Carried.
h) Report No. DS2011 -26, Andria Leigh, Director of Development Services, re: Site Plan
Agreement Revision 2009 - SPA -13 (Suzanne Caudry) Pt Lot 1, Range 1, Pts 1 & 2 1 R-
19045; S/T & T/W R01 064107, Being all of PIN 58554 -0100 (LT), 15 Pemberton Lane.
Motion No. C110622 -22
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. DS 2011 -026, Andria Leigh, Director of Development Services, re:
Site Plan Agreement Revision 2009 - SPA -13 (Suzanne Caudry) Pt Lot 1, Range 1,
Pts 1 & 2 1 R- 19045; S/T & T/W R01 064107, Being all of PIN 58554 -0100 (LT), 15
Pemberton Lane be received and adopted.
2. That the Township of Oro - Medonte support the revision to the Site Plan Agreement
with Suzanne Caudry for 15 Pemberton Lane for a 33 square metre (357 square
foot) deck which joined the existing deck and recently constructed boathouse as
shown on the Site Plan drawing prepared by THOM WIN Construction Ltd. dated
May 5, 2011.
3. And That the applicant be notified of Council's decision under the Director of
Development Services' signature.
Carried.
Page 14 of 26
Council Meeting Minutes — June 22, 2011
i) Report No. RC2011 -13, Shawn Binns, Director of Recreation and Community Services
re: H.A.A.C.A. Canada Day Parade - Request for Exemption By -law No. 2006 -38.
Motion No. C110622 -23
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Report No. RC2011 -13, Shawn Binns, Director of Recreation and Community
Services, re: Hawkestone and Area Community Association Canada Day Parade -
Request for Exemption to By -Law No. 2006 -38, be received and adopted.
2. That an exemption to By -law 2006 -38 be granted to the Hawkestone and Area
Community Association to hold a Canada Day Parade on Friday July 1, 2011
commencing at 12:00 p.m.
3. The Hawkestone and Area Community Association be required to purchase liability
insurance in the amount of $2,000,000 to provide coverage for the events.
4. That the applicant provides appropriate notification and liaise with the Ontario
Provincial Police, Oro - Medonte Township Fire & Emergency Services, local
residents and businesses affected.
5. And That the Director of Recreation and Community Services notify accordingly and
liaise with the Hawkestone and Area Community Association of Council's decision.
Carried.
j) Report No. CA02011 -03, Samah Othman, Executive Assistant/Corporate
Communications Specialist re: Community Outreach: Township News Page [to be
distributed at meeting].
Correspondence was distributed to Members of Council and Staff.
Motion No. C110622 -24
Moved by Meyer, Seconded by Coutanche
Be it resolved:
1. That Report No. CAO 2011 -03, Samah Othman, Executive Assistant/Corporate
Communications Specialist re: Community Outreach: Township News Page be
received and adopted.
2. That staff be authorized to proceed with the release of a regular publication of a
Township News Page via Option #2.
3. And That the respective media group be notified of Council's decision.
Carried.
Page 15 of 26
Council Meeting Minutes — June 22, 2011
k) Report No. CA02011 -04, Samah Othman, Executive Assistant /Corporate
Communications Specialist re: Corporate Newspaper Advertising Policy.
Motion No. C110622 -25
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Report No. CAO 2011 -04, Samah Othman, Executive Assistant /Corporate
Communications Specialist, re: Corporate Newspaper Advertising Policy be received
and adopted.
2. And That the Corporate Newspaper Advertising Policy be adopted and renumbered
accordingly.
Carried.
1) Report No. CA02011 -05, Samah Othman, Executive Assistant /Corporate
Communications Specialist re: Social Media: Official Township of Oro - Medonte Twitter
Account [to be distributed at meeting] [to be deferred to June 29, 2011 Special Council
meeting].
This item was deferred to the June 29, 2011 Special Council Meeting.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, re: Doctor Recruitment Allocations.
The item was withdrawn.
b) Councillors Crawford and Evans, re: ATV Access to Lake Simcoe for Winter
Recreational Activities.
Motion No. C110622 -26
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the verbal information presented by Councillors Crawford and Evans, re: ATV
Access to Lake Simcoe for 2011 -2012 Winter Recreational Activities be received.
2. That an Ad Hoc Working Group be established to solicit input from various residents
for the 2011 -2012 winter season.
3. And That Councillors Crawford and Evans be appointed as members of the Ad Hoc
Working Group and report back to Council accordingly.
Carried.
Page 16 of 26
Council Meeting Minutes — June 22, 2011
c) Councillor Lancaster, re: Request for Change of Practice for Posting of Agendas Online.
Motion No. C110622 -27
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That the verbal information presented by Councillor Lancaster, re: Request for
Change of Practice for Posting of Agendas Online be received.
2. And That the Clerk's Department explore the option of posting preliminary agenda
cover sheets, without reports, to the Township's website on the Friday prior to the
Council meeting and report back to Council at the July 13, 2011 Council meeting.
Carried.
d) Councillor. Lancaster re: Possible Placement of Commemorative Sign on Shanty Bay
Road /Ridge Road.
Correspondence was distributed to Members of Council and Staff.
Motion No. C110622 -28
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That the verbal information presented by Councillor Lancaster re: Possible
Placement of Commemorative Sign on Shanty Bay Road /Ridge Road be received.
2. And That the matter be referred to the Recreation Technical Support Group for
further investigation and report back to Council.
Carried.
e) Mayor H.S. Hughes, correspondence dated June 20, 2011 from Tim Crawford, re: Oro
African Church, July 9, 2011 event.
Motion No. C110622 -29
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence dated June 20, 2011 from Tim Crawford and presented by
Mayor H.S. Hughes re: Oro African Church, July 9, 2011 event be received.
2. That the request for the exemptions, outlined in the correspondence dated June 20,
2011 with respect to Policy POL- PR -07, "Public Use of the Oro African Church NHS"
be approved.
3. And Further That the Director of Recreation and Community Services notify the
applicant of Council's decision and liaise with the History Association accordingly.
Carried.
Page 17 of 26
Council Meeting Minutes — June 22, 2011
12. CONSENT AGENDA:
a) Announcements of Interest to the Public -
1. 17th Annual Oro - Medonte Firefighters Association and Moonstone Parks and
Recreation Golf Tournament - Saturday, July 16, 2011, Simoro Golf Links.
b) Minutes of Orillia & Area Physician Recruitment & Retention Committee meeting held on
May 3, 2011.
Staff Recommendation: Receive.
c) Notice of Public Information Centre #1 - Township of Tiny Septage Management Class
Environmental Assessment Study.
Staff Recommendation: Receive.
d) Correspondence dated May 20, 2011 from John Coleman, Chief Federal Negotiator,
Department of Indian and Northern Affairs, re: Coldwater- Narrows Specific Claim.
Staff Recommendation: Receive.
e) Orillia Public Library 2010 Annual Report.
Staff Recommendation: Receive.
f) Correspondence dated May 27, 2011 from Margarett Best, Minister, Ministry of Health
and Promotion and Sport re: Healthy Communities Fund Grants Project Stream 2011-
2012, File Number 2011 -1 EEF -9739.
Staff Recommendation: Receive.
Motion No. C110622 -30
Moved by Lancaster, Seconded by Crawford
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public.
17th Annual Oro - Medonte Firefighters Association and Moonstone Parks and
Recreation Golf Tournament - Saturday, July 16, 2011, Simoro Golf Links.
b) Minutes of Orillia & Area Physician Recruitment & Retention Committee meeting
held on May 3, 2011. Received.
c) Notice of Public Information Centre #1 - Township of Tiny Septage Management
Class Environmental Assessment Study. Received.
d) Correspondence dated May 20, 2011 from John Coleman, Chief Federal Negotiator,
Department of Indian and Northern Affairs, re: Coldwater- Narrows Specific Claim.
Received.
e) Orillia Public Library 2010 Annual Report. Received.
f) Correspondence dated May 27, 2011 from Margarett Best, Minister, Ministry of
Health and Promotion and Sport re: Healthy Communities Fund Grants Project
Stream 2011 -2012, File Number 2011 -1 EEF -9739. Received.
Carried.
Page 18 of 26
Council Meeting Minutes — June 22, 2011
13. COMMUNICATIONS:
a) Correspondence dated June 6, 2011 from Paul Weber, re: Request for Walking Path to
Line 4 Park.
Motion No. C110622 -31
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the correspondence dated June 6, 2011 from Paul Weber, re: Request for
Walking Path to Line 4 Park be received.
2. That the request be referred to the Recreation Technical Support Group for
consideration.
3. And That the applicant be advised of Council's decision under the Director of
Recreation and Community Services' signature.
Carried.
b) Correspondence dated June 7, 2011 from Keely Breen, re: Request to Reduce Speed
Limit on Ingram Road.
Motion No. C110622 -32
Moved by Lancaster, Seconded by Evans
Be it resolved
1. That the correspondence dated June 7, 2011 from Keely Breen, re: Request to
Reduce Speed Limit on Ingram Road be received.
2. That the said correspondence be referred to the Director of Transportation and
Environmental Services for a response in accordance with the "Speed Limit Study"
report.
3. And That the correspondence be referred to S /Sgt Andy Mayo, Ontario Provincial
Police, Barrie Detachment under the Director of Transportation and Environmental
Services' signature.
Carried.
Page 19 of 26
Council Meeting Minutes — June 22, 2011
c) Correspondence dated June 14, 2011 from Wayne Orr, CAO, Township of South
Frontenac, re: Limiting manufacturing and packaging to products that can be recycled.
Motion No. C110622 -33
Moved by Coutanche, Seconded by Hough
Be it resolved that the motion with respect to 13c), correspondence dated June 14,
2011 from Wayne Orr, CAO, Township of South Frontenac, re: Limiting manufacturing
and packaging to products that can be recycled be deferred and referred to the
Environmental Roundtable for comment.
Carried.
Motion No. C110622 -34
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence dated June 14, 2011 from Wayne Orr, CAO, Township of
South Frontenac, re: Limiting manufacturing and packaging to products that can be
recycled be received.
2. That Council of the Township of Oro - Medonte supports the resolution of the
Township of South Frontenac.
3. And That Dalton McGuinty, Premier, John Wilkinson, Minister of the Environment,
Garfield Dunlop, MPP Simcoe North and the Township of South Frontenac be
advised of Council's decision under the Mayor's signature.
Deferred.
d) Correspondence dated June 16, 2011 from Len Mitchell re: Arena Parking.
Motion No. C110622 -35
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the correspondence dated June 16, 2011 from Len Mitchell, re: Arena Parking
be received.
2. That the applicant's request to be reimbursed $113 for towing and storage be
denied.
3. And that the applicant be advised of Council's decision under the Director of
Corporate Services /Clerk's signature.
Defeated.
Page 20 of 26
Council Meeting Minutes — June 22, 2011
e) Correspondence dated June 6, 2011 from Susan Woods, Secretary, AWARE Oro -
Medonte re: Council Agendas.
Motion No. C110622 -36
Moved by Meyer, Seconded by Coutanche
Be it resolved that the correspondence dated June 6, 2011 from Susan Woods,
Secretary, AWARE Oro - Medonte, re: Council Agendas be received and notified
accordingly in accordance with item 11 c).
Carried.
f) Correspondence dated June 16, 2011 from Kristina and Carl Guldenstein re: Request to
Use Smart E -Bike on RailTrail.
Motion No. C110622 -37
Moved by Lancaster, Seconded by Crawford
Be it resolved that the correspondence dated June 16, 2011 from Kristina and Carl
Guldenstein, re: Request to Use Smart E -Bike on RailTrail be received and referred to
the Recreation Technical Support Group for a recommendation to Council.
Carried.
14. NOTICE OF MOTIONS:
None.
Page 21 of 26
Council Meeting Minutes — June 22, 2011
15. BY -LAWS:
a) By -Law No. 2011 -092 A By -law to authorize certain capital works of The Corporation
of the Township of Oro - Medonte (The Municipality); to
authorize the submission of an application to the Ontario
Infrastructure Projects Corporation (OIPC) for financing such
capital works; to authorize temporary borrowing from OIPC to
meet expenditures in connection with such works; and to
authorize long term borrowing from OIPC for such works
through the issue of debentures.
b) By -Law No. 2011 -096 A By -law to Appoint Representatives to the Recreation
Technical Support Group.
c) By -Law No. 2011 -097 A By -law to Appoint a Representative to the Accessibility
Advisory Committee.
d) By -Law No. 2011 -098 A By -law to Appoint a Representative to Barrie Area Physician
Recruitment.
e) By -Law No. 2011 -099 A By -law to amend the zoning provisions on lands described
as follows: Part of Lot 24, Concession 9, RP 51 R- 37614, Parts
2, 3 and 4 Township of Oro - Medonte, County of Simcoe Roll #
4346- 020 - 005 -1100.
f) By -Law No. 2011 -106 A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro -
Medonte and 2008628 Ontario Ltd. described as lands as
follows: Lot 97, Plan 51 M -957, as in LT58533 -0321 ROLL #
4346- 010 - 003 - 26597, TOWNSHIP OF ORO- MEDONTE,
COUNTY OF SIMCOE.
g) By -Law No. 2011 -101 A By -law to remove the Holding symbol On lands described as
follows: Lot 97, Plan 51 M -957, Township of Oro - Medonte,
County of Simcoe, Roll # 4346- 010 - 003 - 26597.
h) By -Law No. 2011 -107 A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro -
Medonte and 2008628 Ontario Ltd. described as lands as
follows: Lot 98, Plan 51 M -957, as in LT58533 -0322 ROLL #
4346 -010- 003 - 26598, TOWNSHIP OF ORO- MEDONTE,
COUNTY OF SIMCOE.
i) By -Law No. 2011 -102 A By -law to remove the Holding symbol On lands described as
follows: Lot 98, Plan 51 M -957, Township of Oro - Medonte,
County of Simcoe, Roll # 4346- 010 - 003 - 26598.
Page 22 of 26
Council Meeting Minutes — June 22, 2011
By -Law No. 2011 -108 A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro-
Medonte and 2008628 Ontario Ltd. described as lands as
follows: Lot 119, Plan 51 M -957, as in LT58533 -0343 ROLL #
43 -46- 010 - 003 - 26619, TOWNSHIP OF ORO- MEDONTE,
COUNTY OF SIMCOE.
k) By -Law No. 2011 -103 A By -law to remove the Holding symbol On lands described as
follows: Lot 119, Plan 51 M -957, Township of Oro - Medonte,
County of Simcoe, Roll # 4346- 010 - 003 - 26619.
By -Law No. 2011 -109 A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro-
Medonte and 2008628 Ontario Ltd. described as lands as
follows: Lot 9, Plan 51 M -957, as in LT58533 -0233 ROLL #
43 -46- 010 - 003 - 26509, TOWNSHIP OF ORO- MEDONTE,
COUNTY OF SIMCOE.
m) By -Law No. 2011 -104 A By -law to remove the Holding symbol On lands described as
follows: Lot 9, Plan 51 M -957 Township of Oro - Medonte,
County of Simcoe Roll # 4346- 010- 003 - 26509.
n) By -Law No. 2011 -100 A By -law to Repeal By -law No. 2010 -147 and to Authorize the
Execution of a Site Plan Control Agreement between The
Corporation of the Township of Oro - Medonte and Jeffrey and
Erin Jackson described as lands as follows: PART OF BLOCK
A PLAN M -9, BEING PART 1 ON PLAN 51 R37168, S/T
EASEMENTS IN LT354320 AND LT441545 BEING ALL OF
PIN 74057 -0536 (LT) ROLL # 43 -46- 010 - 003 -14800 (LOT 3)
TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE.
o) By -Law No. 2011 -105 A By -law to Authorize the Execution of the Memorandum of
Understanding Between the Township of Oro - Medonte and
Ontario Provincial Police (OPP) (Special Events at Horseshoe
Valley Resort).
p) By -Law No. 2011 -110 A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Morris Shelswell
& Sons Excavating & Grading Ltd. for Municipal Office
Sidewalk / Curb Replacement Project (.Project Number: RC-
2011 -01).
Page 23 of 26
Council Meeting Minutes - June 22, 2011
Motion No. C110622 -38
Moved by Crawford, Seconded by Evans
Be it resolved that the following by -laws:
a) By -Law No. 2011 -092, A By -law to authorize certain capital works of The
Corporation of the Township of Oro - Medonte (The Municipality); to authorize the
submission of an application to the Ontario Infrastructure Projects Corporation
(OIPC) for financing such capital works; to authorize temporary borrowing from
OIPC to meet expenditures in connection with such works; and to authorize long
term borrowing from OIPC for such works through the issue of debentures.
b) By -Law No. 2011 -096, A By -law to Appoint Representatives to the Recreation
Technical Support Group.
c) By -Law No. 2011 -097, A By -law to Appoint a Representative to the Accessibility
Advisory Committee.
d) By -Law No. 2001 -098, A By -law to Appoint a Representative to Barrie Area
Physician Recruitment.
e) By -Law No. 2011 -099, A By -law to amend the zoning provisions on lands described
as follows: Part of Lot 24, Concession 9, RP 51 R- 37614, Parts 2, 3 and 4 Township
of Oro - Medonte, County of Simcoe Roll # 4346- 020 - 005 -1100.
f) By -Law No. 2011 -106, A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and 2008628
Ontario Ltd. described as lands as follows: Lot 97, Plan 51 M -957, as in LT58533-
0321 ROLL # 4346- 010 - 003 - 26597, TOWNSHIP OF ORO- MEDONTE, COUNTY
OF SIMCOE.
g) By -Law No. 2011 -101, A By -law to remove the Holding symbol On lands described
as follows: Lot 97, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe, Roll
# 4346- 010- 003 - 26597.
h) By -Law No. 2011 -107, A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and 2008628
Ontario Ltd. described as lands as follows: Lot 98, Plan 51 M -957, as in LT58533-
0322 ROLL # 4346- 010 - 003 - 26598, TOWNSHIP OF ORO- MEDONTE, COUNTY
OF SIMCOE.
i) By -Law No. 2011 -102, A By -law to remove the Holding symbol On lands described
as follows: Lot 98, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe, Roll
# 4346- 010- 003 - 26598.
j) By -Law No. 2011 -108, A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and 2008628
Ontario Ltd. described as lands as follows: Lot 119, Plan 51 M -957, as in LT58533-
0343 ROLL # 43 -46- 010 - 003 - 26619, TOWNSHIP OF ORO- MEDONTE, COUNTY
OF SIMCOE.
k) By -Law No. 2011 -103, A By -law to remove the Holding symbol On lands described
as follows: Lot 119, Plan 51 M -957, Township of Oro - Medonte, County of Simcoe,
Roll # 4346- 010- 003 - 26619.
Page 24 of 26
Council Meeting Minutes — June 22, 2011
1) By -Law No. 2011 -109, A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro - Medonte and 2008628
Ontario Ltd. described as lands as follows: Lot 9, Plan 51 M -957, as in LT58533-
0233 ROLL # 43 -46- 010 - 003 - 26509, TOWNSHIP OF ORO- MEDONTE, COUNTY
OF SIMCOE.
m) By -Law No. 2011 -104, A By -law to remove the Holding symbol On lands described
as follows: Lot 9, Plan 51 M -957 Township of Oro - Medonte, County of Simcoe Roll #
4346- 010- 003 - 26509.
n) By -Law No. 2011 -100, A By -law to Repeal By -law No. 2010 -147 and to Authorize
the Execution of a Site Plan Control Agreement between The Corporation of the
Township of Oro - Medonte and Jeffrey and Erin Jackson described as lands as
follows: PART OF BLOCK A PLAN M -9, BEING PART 1 ON PLAN 51 R37168, S/T
EASEMENTS IN LT354320 AND LT441545 BEING ALL OF PIN 74057 -0536 (LT)
ROLL # 43 -46- 010 - 003 -14800 (LOT 3) TOWNSHIP OF ORO- MEDONTE COUNTY
OF SIMCOE.
o) By -Law No. 2011 -105, A By -law to Authorize the Execution of the Memorandum of
Understanding Between the Township of Oro - Medonte and Ontario Provincial Police
(OPP) (Special Events at Horseshoe Valley Resort).
p) By -Law No. 2011 -110, A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Morris Shelswell & Sons Excavating &
Grading Ltd. for Municipal Office Sidewalk/ Curb Replacement Project (Project
Number: RC- 2011 -01).
be read a first, second and third time, passed, be engrossed by the Deputy Clerk,
signed and sealed by the Mayor.
Carried.
16.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
Page 25 of 26
Council Meeting Minutes — June 22, 2011
18. CONFIRMATION BY -LAW:
a) By -law No. 2011 -095 Being a By -Law to Confirm the Proceedings of the Council
Meeting Held on Wednesday, June 22, 2011.
Motion No. C110622 -39
Moved by Crawford, Seconded by Lancaster
Be it resolved that By -Law No. 2011 -095, being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, June 22, 2011 be read a first, second and
third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C110622 -40
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now adjourn at 12:22 a.m.
Carried.
�l
Depu Clerk, Janette Teeter
Page 26 of 26