Loading...
05 11 2011 Council MinutesT 0 proud Fierinige, F xdrh q Fittnre Wednesday, May 11, 2011 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans Regrets: Councillor Mel Coutanche TIME: 6:00 p.m. Staff Present: Doug Irwin, Director of Corporate Services /Clerk; Donna Hewitt, Director of Corporate & Strategic Initiatives; Jerry Ball, Director of Transportation and Environmental Services; Shawn Binns, Director of Recreation and Community Services; Glenn White, Manager of Planning Services; Hugh Murray, Deputy Fire Chief; Janette Teeter, Deputy Clerk Also Present: Galen Lam, Fred Moyne, John Duddy, Dan Tomkinson, Devon Tomkinson, John Jenkins, Ann Truyens, Sandy Agnew, Klaus Kuch, G. Daniels, Hartley Woodside, Ann Budge 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. THE TOWNSHIP OF ORO- MEDONTE REGULAR COUNCIL MEETING MINUTES Council Chambers Page 1 of 16 Council Meeting Minutes — May 11, 2011. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C110511 -1 Moved by Meyer, Seconded by Hough Be it resolved that the agenda for the Council meeting of Wednesday, May 11, 2011 be received and adopted, as amended to add 11 a) Mayor H.S. Hughes, correspondence dated May 10, 2011 from Ontario's Lake Country re: 2011 Funding. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. C110511 -2 Moved by Crawford, Seconded by Lancaster Be it resolved that we do now go in Closed Session at 6:01 p.m. to discuss • acquisition /disposition of land; • personal matter affecting an identifiable individual. Carried. b) Motion to Rise and Report. Motion No. C110511 -3 Moved by Hough, Seconded by Meyer Be it resolved that we do now Rise at 6:31 p.m. and recess until 7:00 p.m. at which time we shall Report on the Closed Session Items 4c) Shawn Binns, Director of Recreation and Community Services re: Acquisition /disposition of land (Guthrie Lands). 4d) Doug Irwin, Director of Corporate Services /Clerk, re: Personal matters about an identifiable individual (Recreation Technical Support Group). Carried. Page 2 of 16 Council Meeting Minutes — May 11, 2011. c) Shawn Binns, Director of Recreation and Community Services re: Acquisition /disposition of land (Guthrie Lands). The following staff were present: Doug Irwin, Director of Corporate Services /Clerk; Shawn Binns, Director of Recreation and Community Services. Motion No. C110511 -4 Moved by Meyer, Seconded by Lancaster Be it resolved that the confidential correspondence dated May 11, 2011 and presented by Shawn Binns, Director of Recreation and Community Services, re: Acquisition /disposition of Land (Guthrie Lands) be received; and further that staff proceed as directed by Council. Carried. d) Doug Irwin, Director of Corporate Services /Clerk, re: Personal matters about an identifiable individual (Recreation Technical Support Group). The following staff were present: Doug Irwin, Director of Corporate Services /Clerk; Shawn Binns, Director of Recreation and Community Services. Motion No. C110511 -5 Moved by Evans, Seconded by Crawford Be it resolved 1. That the confidential correspondence presented by Doug Irwin, Director of Corporate Services /Clerk re: Personal matters about an identifiable individual (Recreation Technical Support Group) be received. 2. That Councillors Crawford, Lancaster and Meyer be appointed to an Interview Committee for the Recreation Technical Support Group of Council. 3. And Further That the Interview Committee report back to Council accordingly. Carried. 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: Page 3 of 16 Council Meeting Minutes — May 11, 2011. 6. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on April 27, 2011. Motion No. C110511 -6 Moved by Hough, Seconded by Meyer Be it resolved that the draft minutes of the Council meeting held on Wednesday, April 27, 2011 be adopted as printed and circulated. Carried. 7. RECOGNITION OF ACHIEVEMENTS: a) Correspondence dated April 21, 2011 from Pamela Musgrave, Muscular Dystrophy Canada re: Recognition of Oro - Medonte Firefighters Association Fundraising Efforts. Motion No. C110511 -7 Moved by Lancaster, Seconded by Crawford Be it resolved that the correspondence dated April 21, 2011 from Pamela Musgrave, Muscular Dystrophy Canada re: Recognition of Oro - Medonte Firefighters Association Fundraising Efforts be received; and further that the Oro - Medonte Firefighters Association be recognized under the Mayor's signature. Carried. 8. PUBLIC MEETINGS: None. Page 4 of 16 Council Meeting Minutes — May 11, 2011. 9. DEPUTATIONS: a) Richard DaPra and Galen Lam, c/o 2063334 Ontario Ltd. and Broadmoor Homes re: File 43 -OM -90082 (Warminster Acres), Part of Lot 5, Conc. 13 ( Medonte), Township of Oro - Medonte. Correspondence from Galen Lam was distributed to members of Council and staff. Motion No. C110511 -8 Moved by Meyer, Seconded by Hough Be it resolved 1. That the correspondence received April 29, 2011 and presented by Galen Lam, c/o 2063334 Ontario Ltd. and Broadmoor Homes re: File 43 -OM -90082 (Warminster Acres), Part of Lot 5, Conc. 13 ( Medonte), Township of Oro - Medonte be received. 2. That the Council supports, in principle, the concept of a reduction in the required minimum first story floor area for the new development of Warminster Acres, Part of Lot 5, Conc. 13 ( Medonte) Township of Oro - Medonte subject to submission of the appropriate zoning by -law amendment application. 3. And Further That the applicant be notified of Council's decision under the Director of Development Services' signature. Carried. b) John Duddy, re: Township's Zoning By -Law Application Process. Motion No. C110511 -9 Moved by Evans, Seconded by Lancaster Be it resolved 1. That the correspondence dated May 4, 2011 and presented by John Duddy re: Township's Zoning By -Law Application Process be received. 2. That the applicant be requested to submit the required zoning by -law amendment application. 3. And Further That the applicant be notified of Council's decision under the Director of Development Services' signature. Carried. Page 5 of 16 Council Meeting Minutes — May 11, 2011. 10. REPORTS OF MUNICIPAL OFFICERS: a) Report No. DS 2011 -16, Andria Leigh, Director of Development Services re: Residential Tree Security — Moon Point Plan of Subdivision. Motion No. C110511 -10 Moved by Crawford, Seconded by Meyer Be it resolved that 1. Report No. DS 2011 -16, Andria Leigh, Director of Development Services re: Residential Tree Security — Moon Point Plan of Subdivision be deferred. 2. That staff review neighbouring municipalities to determine the amounts of tree security collected in accordance with their fees & charges by -laws and report back to Council accordingly. Carried. Motion No. C110511 -11 Moved by Hough, Seconded by Meyer Be it resolved 1. That Report No. DS 2011 -016, Andria Leigh, Director of Development Services, re: Residential Tree Security — Moon Point Plan of Subdivision be received and adopted. 2. And Further That Council establishes the required residential tree security amount to be $5,000.00 on a per lot basis. Deferred. Page 6 of 16 Council Meeting Minutes — May 11, 2011. b) Report No. DS 2011 -17, Andria Leigh, Director of Development Services re: Site Plan Agreement and Removal of Hold 2010 - SPA -22 (Indian Park Association) Part of Block D, Plan M8, Being Part 1 on Plan 51 R- 37175; S/T Easement as in LT354320 & LT441545 Being all of PIN 74057 -0551 (LT) (Former Township of Oro), Township of Oro - Medonte [Refer to Items 15d) & e)]. Motion No. C110511 -12 Moved by Lancaster, Seconded by Evans Be it resolved 1. That Report No. DS 2011 -017, Andria Leigh, Director of Development Services, re: Site Plan Agreement and Removal of Hold 2010 - SPA -22 (Indian Park Association) Part of Block D, Plan M8, Being Part 1 on Plan 51 R- 37175; S/T Easement as in LT354320 & LT441545 Being all of PIN 74057 -0551 (LT) (Former Township of Oro) be received and adopted. 2. That the Township of Oro - Medonte enters into a Site Plan Agreement with Indian Park Association for Part of Block D, Plan M8, Being Part 1 on Plan 51 R- 37175; S/T Easement as in LT354320 & LT441545 Being all of PIN 74057 -0551 (LT) (Oro) Township of Oro - Medonte. 3. That the holding provision on Part of Block D, Plan M8, Being Part 1 on Plan 51 R- 37175; S/T Easement as in LT354320 & LT441545 Being all of PIN 74057 -0551 (LT) (Oro) Township of Oro - Medonte be removed. 4. That the appropriate by -laws be brought forward for Council's consideration. 5. And Further That the owner be notified of Council's decision under the Director of Development Services' signature. Carried. Page 7 of 16 Council Meeting Minutes — May 11, 2011. c) Report No. RC 2011 -10, Shawn Binns, Director of Recreation and Community Services, re: Heritage Day & Antique Tractor Rally. Motion No. C110511 -13 Moved by Meyer, Seconded by Hough Be it resolved 1. That Report No. RC 2011 -10, Shawn Binns, Director of Recreation and Community Services, re: Heritage Day & Antique Tractor Rally be received and adopted. 2. That the Oro - Medonte Agricultural Society be permitted to use the Oro - Medonte Rail Trail and roads identified in Report No. RC 2011 -10 on Saturday August 6, 2011 for the Antique Tractor Rally upon receipt of certificate of insurance. 3. That the Oro - Medonte Agricultural Society be permitted to use two Township half ton trucks to be driven only by off -duty Oro - Medonte staff. 4. And Further That the Director of Recreation and Community Services liaise with the Oro - Medonte Agricultural Society and the Director of Transportation and Environmental Services accordingly. Carried. 11. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, correspondence dated May 10, 2011 from Ontario's Lake Country re: 2011 Funding. Motion No. C110511 -14 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the correspondence dated May 10, 2011 and presented by Mayor H.S. Hughes from Ontario's Lake Country re: 2011 Funding be received; 2. That the Township of Oro - Medonte hereby confirms its commitment to Ontario's Lake Country for 2011 funding in the amount of $15,000.00, including the conditions identified on the May 9, 2011 Casino Rama correspondence. 3. That upon confirmation of the required contributions of the remaining funding partners, the Township of Oro - Medonte will release the allocated funds. 4. And Further That the applicant be notified of Council's decision under the Mayor's signature immediately. Carried. Page 8 of 16 Council Meeting Minutes — May 11, 2011. 12 CONSENT AGENDA: a) Announcements of Interest to the Public - None. b) Correspondence dated April 14, 2011 from Township of Tay and correspondence dated April 28, 2011 from Town of Penetanguishene, re: Support for Rural Schools. Staff Recommendation: Receive. c) Minutes of Barrie Public Library meeting held on February 24, 2011. Staff Recommendation: Receive. d) Minutes of Orillia Public Library meeting held on March 23, 2011. Staff Recommendation: Receive. e) Minutes of Nottawasaga Valley Conservation Authority Board meeting held on March 25, 2011. Staff Recommendation: Receive. f) Minutes of Lake Simcoe Region Conservation Authority meeting held on March 25, 2011 and highlights of meeting held on April 29, 2011. Staff Recommendation: Receive. Motion No. C110511 -15 Moved by Meyer, Seconded by Hough Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public — None b) Correspondence dated April 14, 2011 from Township of Tay and correspondence dated April 28, 2011 from Town of Penetanguishene, re: Support for Rural Schools. Received. c) Minutes of Barrie Public Library meeting held on February 24, 2011. Received. d) Minutes of Orillia Public Library meeting held on March 23, 2011. Received. e) Minutes of Nottawasaga Valley Conservation Authority Board meeting held on March 25, 2011. Received. f) Minutes of Lake Simcoe Region Conservation Authority meeting held on March 25, 2011 and highlights of meeting held on April 29, 2011. Received. Carried. Page 9 of 16 Council Meeting Minutes — May 11, 2011. 13. COMMUNICATIONS: a) Correspondence dated April 18, 2011 from Harry Alkema, Chairperson, Muscular Dystrophy Easter Seals, re: Tent Permit Exemption Request, Trehaven Muscular Dystrophy Community Charity Golf Tournament, July 16, 2011. Motion No. C110511 -16 Moved by Evans, Seconded by Lancaster Be it resolved: 1. That the correspondence dated April 18, 2011 from Harry Alkema, Chairperson, Muscular Dystrophy re: Request to Waive Tent Permit Fee, Trehaven Muscular Dystrophy Community Charity Golf Tournament, July 16, 2011 be received. 2. That the organization be requested to submit the applicable fee in the amount of $100.00 for the Tent Permit. 3. And That the applicant be advised of Council's decision under the Director of Corporate Services /Clerk's signature. Defeated. b) Correspondence dated April 15, 2011 from Frederick Moynes and correspondence received April 21, 2011 from Barbara Stewart re: Planned Paving Line 7 North, Moonstone Road North to Dead End. Correspondence from Dan Tomkinson was distributed to members of Council and staff. Motion No. C110511 -17 Moved by Hough, Seconded by Meyer Be it resolved 1. That the correspondence dated April 15, 2011 from Frederick Moynes and correspondence received April 21, 2011 from Barbara Stewart re: Planned Paving Line 7 North, Moonstone Road North to Dead End be received. 2. That the planned paving for Line 7 North, Moonstone Road North to Dead End (North of County Road 19) proceed as adopted at the February 2, 2011 Council meeting per Motion No. C1 10202-10. 3. And Further That the applicants be notified of Council's decision under the Director of Transportation and Environmental Services' signature. Carried. Page 10 of 16 Council Meeting Minutes — May 11, 2011. c) Correspondence dated May 5, 2011 from Robb Meier, President, Barrie Cycling Club re: Youth Road Race Proposal, Saturday, May 21, 2011. Motion No. C110511 -18 Moved by Lancaster, Seconded by Evans Be it resolved 1. That the correspondence dated May 5, 2011 from Robb Meier, President, Barrie Cycling Club., re: Barrie Cycling Club - Youth Road Race Proposal, Saturday, May 21, 2011 be received. 2. That the applicant liaise with the County of Simcoe with respect to the partial road closure request for Old Barrie Road. 3. That the applicant provide proof of insurance naming the Township of Oro - Medonte as an additional insured in the amount of $5,000,000.00. 4. That the applicant provides appropriate notification and liaise with the Oro - Medonte Fire & Emergency Services, Municipal Law Enforcement Officers, Ontario Provincial Police, local residents and businesses affected. 5. That the applicant liaise with the Oro - Medonte Chamber of Commerce to promote local businesses and area accommodations. 6. And Further That the Director of Recreation and Community Services notify the applicant and liaise with the Director of Transportation and Environmental Services accordingly. Carried. d) Correspondence dated April 25, 2011 from Jonathan Geisler, Oxfam Trailwalker Canada, re: Request to Use Sweetwater Park for Oxfam Trailwalker Canada Event, July 22 -24, 2011. Motion No. C110511 -19 Moved by Meyer, Seconded by Hough Be it resolved 1. That the correspondence dated April 25, 2011 from Jonathan Geisler, Oxfam Trailwalker Canada, re: Oxfam Trailwalker Canada Event, July 22 -24, 2011 be received. 2. That the applicant provide proof of insurance naming the Township of Oro - Medonte as an additional insured in the amount of $5,000,000.00. 3. That the applicant provides appropriate notification and liaise with the County of Simcoe, Ontario Provincial Police, Oro - Medonte Township Fire & Emergency Services, Oro - Medonte Township Municipal Law Enforcement Officers, local residents and businesses affected. 4. That the applicant liaise with the Development Services division to obtain the necessary permits for the event. 5. That the applicant liaise with the Oro - Medonte Chamber of Commerce to promote local businesses and area accommodations. 6. And Further That the Director of Recreation and Community Services notify the applicant and liaise with the Director of Transportation and Environmental Services accordingly. Carried. Page 11 of 16 Council Meeting Minutes — May 11, 2011. e) Correspondence from Jason Vurma, MultiSport Canada Event Management, request re: 2nd Annual Simcoe Shores Relay, August 20 -21, 2011. Motion No. C110511 -20 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the correspondence from Jason Vurma, MultiSport Canada re: 2nd Annual Simcoe Shores Relay, August 20 -21, 2011 be received. 2. That the applicant provide proof of insurance naming the Township of Oro - Medonte as an additional insured in the amount of $5,000,000.00. 3. That the applicant provides appropriate notification to the County of Simcoe for the use of Ridge Road, Ontario Provincial Police, Oro - Medonte Township Fire & Emergency Services, Oro - Medonte Township Municipal Law Enforcement Officers, local residents and businesses affected. 4. That the applicant liaise with the Oro - Medonte Chamber of Commerce to promote local businesses and area accommodations. 5. And Further That the Director of Recreation and Community Services notify the applicant and liaise with the Director of Transportation and Environmental Services accordingly. Carried. 14. NOTICE OF MOTIONS: None. Page 12 of 16 Council Meeting Minutes — May 11, 2011. 15 BY -LAWS: a) By -Law No. 2011 -012 A By -law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups, and Expenses for Employees, and to Repeal By -law Nos. 2010 -081 and 2010- 116. b) By -Law No. 2011 -030 A By -Law to Regulate the Place and Use of Election Signs within the Township of Oro - Medonte and to Repeal By -Law No. 2010 -102. c) By -Law No. 2011 -068 A By -law to Repeal By -law No. 2010 -146 and to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Indian Park Association described as lands as follows: BLOCK A PLAN M- 9, PART 1 ON PLAN 51 R37479, S/T EASEMENTS IN LT354320, LT441545 & SC27085 BEING ALL OF PIN 74057- 0536 (LT) ROLL # 43 -46- 010 - 003 -14800 (LOT 2) TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE. d) By -Law No. 2011 -069 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Indian Park Association described as lands as follows: Part Block D, Plan M -8, Being Part 1 on Plan 51 R- 37175; S/T Easement as in LT354320 & LT441545 Being all of PIN 74057 -0551 (LT), Township of Oro - Medonte, County of Simcoe. e) By -Law No. 2011 -070 A By -law to remove the Holding symbol on lands described as follows: Part Block D, Plan M -8, Being Part 1 on Plan 51 R- 37175; S/T Easement as in LT354320 & LT441545 Being all of PIN 74057 -0551 (LT), Township of Oro - Medonte, County of Simcoe. f) By -Law No. 2011 -071 A By -law to Appoint a Representative to the Orillia & Area Physician Recruitment & Retention Committee. g) By -Law No. 2011 -073 A By -law to Name, Assume and Establish Highways Within the Township of Oro - Medonte, Red Oak Crescent Plan 51 M -696; Basswood Circle Plan 51 M -696; Jenna Court Plan 51 M -696 and 51 M -767; Diane Court Plan 51 M -696 and 51 M -767; And to Repeal By -law No. 2011 -065. Page 13 of 16 Council Meeting Minutes — May 11, 2011. Motion No. C110511 -21 Moved by Lancaster, Seconded by Evans Be it resolved that the following by -law: b) By -Law No. 2011 -030, A By -Law to Regulate the Place and Use of Election Signs within the Township of Oro - Medonte and to Repeal By -Law No. 2010 -102. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor, as amended to replace Section 3.2 with 3.2 No municipal election sign shall be posted within the boundaries of the Township of Oro - Medonte for a candidate in another municipal jurisdiction. And to replace Section 3.12 with 3.12 No person shall erect, install, post, or display any election sign which incorporate in any manner any flashing or moving illumination which varies in intensity or which varies in colour, and signs which have visible moving parts, or visible mechanical movement. Carried. Page 14 of 16 Council Meeting Minutes — May 11, 2011. Motion No. C110511 -22 Moved by Meyer, Seconded by Hough Be it resolved that the following by -laws: a) By -Law No. 2011 -012 A By -law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups, and Expenses for Employees, and to Repeal By -law Nos. 2010 -081 and 2010 -116. c) By -Law No. 2011 -068 A By -law to Repeal By -law No. 2010 -146 and to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Indian Park Association described as lands as follows: BLOCK A PLAN M -9, PART 1 ON PLAN 51 R37479, S/T EASEMENTS IN LT354320, LT441545 & SC27085 BEING ALL OF PIN 74057 -0536 (LT) ROLL # 43-46- 010 -003- 14800 (LOT 2) TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE. d) By -Law No. 2011 -069 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Indian Park Association described as lands as follows: Part Block D, Plan M -8, Being Part 1 on Plan 51 R- 37175; S/T Easement as in LT354320 & LT441545 Being all of PIN 74057 -0551 (LT), Township of Oro - Medonte, County of Simcoe. e) By -Law No. 2011 -070 A By -law to remove the Holding symbol on lands described as follows: Part Block D, Plan M -8, Being Part 1 on Plan 51 R- 37175; S/T Easement as in LT354320 & LT441545 Being all of PIN 74057 -0551 (LT), Township of Oro - Medonte, County of Simcoe. f) By -Law No. 2011 -071 A By -law to Appoint a Representative to the Orillia & Area Physician Recruitment & Retention Committee. g) By -Law No. 2011 -073 A By -law to Name, Assume and Establish Highways Within the Township of Oro - Medonte, Red Oak Crescent Plan 51 M -696; Basswood Circle Plan 51 M -696; Jenna Court Plan 51 M -696 and 51 M -767; Diane Court Plan 51 M -696 and 51 M -767; And to Repeal By -law No. 2011 -065. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 15 of 16 Council Meeting Minutes — May 11, 2011. 16.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18 CONFIRMATION BY -LAW: a) By -Law No. 2011 -066 By -Law No. 2011 -066, Being a By -Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, May 11, 2011. Motion No. C110511 -23 Moved by Meyer, Seconded by Hough Be it resolved that By -Law No. 2011 -066 being a by -law to confirm the proceedings of the Council meeting held on Wednesday, May 11, 2011 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 19.ADJOURNMENT: a) Motion to Adjourn. Motion No. C110511 -24 Moved by Evans, Seconded by Lancaster Be it resolved that we do now adjourn at 8:21 p.m. Carried. a ghes ' 6 1k, J owl s Irwin Page 16 of 16