05 11 2011 Council AgendaTHE TOWNSHIP OF ORO- MEDONTE
COUNCIL MEETING AGENDA
COUNCIL CHAMBERS
Wednesday, May 11, 2011
6:00 p.m. - Closed Session
7:00 p.m. - Open Session
Page
1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION:
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
3. DISCLOSURE OF PECUNIARY INTEREST:
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Shawn Binns, Director of Recreation and Community Services re:
Acquisition /disposition of land (Guthrie Lands).
d) Doug Irwin, Director of Corporate Services /Clerk, re: Personal matters about
an identifiable individual (Recreation Technical Support Group).
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF
INTEREST:
6. MINUTES OF COUNCIL AND COMMITTEES:
5 -24 a) Minutes of Council meeting held on April 27, 2011.
7. RECOGNITION OF ACHIEVEMENTS:
25 a) Correspondence dated April 21, 2011 from Pamela Musgrave, Muscular
Dystrophy Canada re: Recognition of Oro - Medonte Firefighters Association
Fundraising Efforts.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
26 -42 a) 7:00 p.m. Richard DaPra and Galen Lam, c/o 2063334 Ontario Ltd. and
Broadmoor Homes re: File 43 -OM -90082 (Warminster Acres), Part of Lot 5,
Conc. 13 (Medonte), Township of Oro - Medonte.
Page 1 of 162
Page
Council Meeting Agenda - May 11, 2011.
9. DEPUTATIONS:
43 -44 b) 7:10 p.m. John Duddy, re: Township's Zoning By -Law Application Process.
10. REPORTS OF MUNICIPAL OFFICERS:
45 -47 a) Report No. DS 2011 -16, Andria Leigh, Director of Development Services re:
Residential Tree Security — Moon Point Plan of Subdivision.
48 -52 b) Report No. DS 2011 -17, Andria Leigh, Director of Development Services re:
Site Plan Agreement and Removal of Hold 2010 - SPA -22 (Indian Park
Association) Part of Block D, Plan M8, Being Part 1 on Plan 51 R- 37175; S/T
Easement as in LT354320 & LT441545 Being all of PIN 74057 -0551 (LT)
(Former Township of Oro), Township of Oro - Medonte [Refer to Items 15d) &
e)].
53 -55 c) Report No. RC 2011 -10, Shawn Binns, Director of Recreation and Community
Services, re: Heritage Day & Antique Tractor Rally.
Page 2 of 162
11.
REPORTS OF MEMBERS OF COUNCIL:
56 -59
a)
Mayor H.S. Hughes, correspondence dated May 10, 2011 from Ontario's Lake
Country re: 2011 Funding.
[Addenda]
12.
CONSENT AGENDA:
a)
Announcements of Interest to the Public - None.
60 -63
b)
Correspondence dated April 14, 2011 from Township of Tay and
correspondence dated April 28, 2011 from Town of Penetanguishene, re:
Support for Rural Schools.
Staff Recommendation: Receive.
64 -74
c)
Minutes of Barrie Public Library meeting held on February 24, 2011.
Staff Recommendation: Receive.
75 -86
d)
Minutes of Orillia Public Library meeting held on March 23, 2011.
Staff Recommendation: Receive.
87 -93
e)
Minutes of Nottawasaga Valley Conservation Authority Board meeting held on
March 25, 2011.
Staff Recommendation: Receive.
94 -104
f)
Minutes of Lake Simcoe Region Conservation Authority meeting held on
March 25, 2011 and highlights of meeting held on April 29, 2011.
Staff Recommendation: Receive.
13.
COMMUNICATIONS:
105
a)
Correspondence dated April 18, 2011 from Harry Alkema, Chairperson,
Muscular Dystrophy Easter Seals, re: Tent Permit Exemption Request,
Trehaven Muscular Dystrophy Community Charity Golf Tournament, July 16,
2011.
Page 2 of 162
Page
Council Meeting Agenda - May 11, 2011.
13. COMMUNICATIONS:
106 -110 b) Correspondence dated April 15, 2011 from Frederick Moynes and
correspondence received April 21, 2011 from Barbara Stewart re: Planned
Paving Line 7 North, Moonstone Road North to Dead End.
111 c) Correspondence dated May 5, 2011 from Robb Meier, President, Barrie
Cycling Club re: Youth Road Race Proposal, Saturday, May 21, 2011.
112 -113 d) Correspondence dated April 25, 2011 from Jonathan Geisler, Oxfam
Trailwalker Canada, re: Request to Use Sweetwater Park for Oxfam
Trailwalker Canada Event, July 22 -24, 2011.
114 -117 e) Correspondence from Jason Vurma, MultiSport Canada Event Management,
request re: 2nd Annual Simcoe Shores Relay, August 20 -21, 2011.
14. NOTICE OF MOTIONS:
None.
15. BY -LAWS:
118 -122 a) By -Law No. 2011 -012
A By -law to Provide for Remuneration and
Expenses for Members of Council and Council's
Appointees to Local Boards and
Committees /Technical Support Groups, and
Expenses for Employees, and to Repeal By -law
Nos. 2010 -081 and 2010 -116.
123 -129 b) By -Law No. 2011 -030
A By -Law to Regulate the Place and Use of
Election Signs within the Township of Oro - Medonte
and to Repeal By -Law No. 2010 -102.
130 -142 c) By -Law No. 2011 -068
A By -law to Repeal By -law No. 2010 -146 and to
Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the
Township of Oro - Medonte and Indian Park
Association described as lands as follows:
BLOCK A PLAN M -9, PART 1 ON PLAN
51 R37479, S/T EASEMENTS IN LT354320,
LT441545 & SC27085 BEING ALL OF PIN 74057-
0536 (LT) ROLL # 43 -46- 010 - 003 -14800 (LOT 2)
TOWNSHIP OF ORO- MEDONTE COUNTY OF
SIMCOE.
Page 3 of 162
Page
Council Meeting Agenda - May 11, 2011.
15. BY -LAWS:
143 -156 d) By -Law No. 2011 -069
A By -law to Authorize the Execution of a Site Plan
Control Agreement between The Corporation of the
Township of Oro - Medonte and Indian Park
Association described as lands as follows: Part
Block D, Plan M -8, Being Part 1 on Plan 51 R-
37175; S/T Easement as in LT354320 & LT441545
Being all of PIN 74057 -0551 (LT), Township of Oro -
Medonte, County of Simcoe.
157 -158 e) By -Law No. 2011 -070
A By -law to remove the Holding symbol on lands
described as follows: Part Block D, Plan M -8,
Being Part 1 on Plan 51 R- 37175; S/T Easement as
in LT354320 & LT441545 Being all of PIN 74057-
0551 (LT), Township of Oro - Medonte, County of
Simcoe.
159 f) By -Law No. 2011 -071
A By -law to Appoint a Representative to the Orillia
& Area Physician Recruitment & Retention
Committee.
160 -161 g ) By -Law No. 2011 -073
A By -law to Name, Assume and Establish
Highways Within the Township of Oro - Medonte,
Red Oak Crescent Plan 51 M -696; Basswood
Circle Plan 51 M -696; Jenna Court Plan 51 M -696
and 51 M -767; Diane Court Plan 51 M -696 and
51 M -767; And to Repeal By -law No. 2011 -065.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
18. CONFIRMATION BY -LAW:
162 a) By -Law No. 2011 -066 Being a By -Law to Confirm the Proceedings of the
Council Meeting Held on Wednesday, May 11,
2011.
19. ADJOURNMENT:
a) Motion to Adjourn.
Page 4 of 162
6a) - Minutes of Council meeting held on A...
THE TOWNSHIP OF ORO- MEDONTE
�mu��w�a�aaa a� REGULAR COUNCIL MEETING MINUTES
'- Council Chambers
Mom] f4erasra s, Frma'ure
Wednesday, April 27, 2011
TIME: 6:03 p.m.
4
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight, Evans
Staff Present: Robin Dunn, Chien .'ani:
Corporate Services °:; 9rN
Services; Donna Hew: ",
,
Ball, Director of TransV �']
Murray, Deputy Fire ChiE
HUman,Resources; Jane
e Officer; Doug Irwin, Director of
a Leigh, Director of Development
r of Corporate Strategic Initiatives; Jerry
ino Environmental Services; Hugh
ra Obee, Manager, Health & Safety,
ter, Deputy Clerk
Motion No. C110427 -1
Moved by Lancaster, Seconded by Crawford
Be it resolved that the agenda for the Council meeting of Wednesday, April 27, 2011 be
received and adopted, as amended, to withdraw Item 11 b) Mayor H.S. Hughes, re: Draft
2011 CAO Work Objectives.
Carried.
Page 1 of 20
Page 5 of 162
6a) - Minutes of Council meeting held on A...
Council Minutes —April 27, 2011
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C110427 -2
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now go in Closed Session at 6 :04 p.m. to discuss
• acquisition /disposition of land;
• personal matter affecting an identifiable individual;
• solicitor - client privilege.
Carried.
b) Motion to Rise and Report.
Motion No. C110427 -3
Moved by Crawford, Seconded by Evans
Be it resolved that we do now Rise at 7:03 p.m. and Report on the Closed Session
Items
4c) Mayor H.S. Hughes, re: Acquisition /disposition of land (Nurse Practitioner);
4d) Councillor Coutanche, re: Personal matters about an identifiable individual (CAO
Performance Management);
4e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Staffing
Update);
4f) Robin Dunn, CAO, re: Acquisition /disposition of land (Lake Simcoe Regional
Airport);
4g) Doug Irwin, Director of Corporate Services /Clerk, re: Solicitor - client privilege
(Unowned Road Allowances);
4h) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land
(Request to Purchase Part of McKay Street);
4i) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land
(Request to Purchase, 2299 Highway 11 North);
4j) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land
(Request to Purchase, Parts 3 and 5, Plan 51 R- 10064);
4k) Doug Irwin, Director of Corporate Services /Clerk, re: Personal matters about an
identifiable individual (Municipal Law Enforcement).
Carried.
Page 2 of 20
Page 6 of 162
6a) - Minutes of Council meeting held on A...
Council Minutes —April 27, 2011
c) Mayor H.S. Hughes, re: Acquisition /disposition of land (Nurse Practitioner).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Donna Hewitt, Director of Corporate Strategic
Initiatives; Tamara Obee, Manager, Health & Safety, Human Resources.
Motion No. C110427 -4
Moved by Coutanche, Seconded by Meyer
Be it resolved that the confidential verbal information presented by Mayor H.S. Hughes
and confidential correspondence dated April 27, 2011 presented by Donna Hewitt,
Director of Corporate & Strategic Initiatives, re: Acquisition /disposition of land (Nurse
Practitioner) be received.
Carried.
d) Councillor Coutanche, re: Personal matters about an identifiable individual (CAO
Performance Management) be received.
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk;> Donna Hewitt, director of Corporate Strategic
Initiatives; Tamara Obee, Manager, Health &Safety, Human Resources.
Motion No. C110427 -5
Moved by Coutanche, Seconded by Meyer
Be it resolved that the confidential correspondence presented by Robin Dunn, CAO and
Councillor Coutanche, re: Personal matters about an identifiable individual (CAO
Performance Management) be received.
Carried.
e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Staffing
Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Tamara Obee, Manager, Health & Safety, Human
Resources.
Motion No. C110427 -6
Moved by Lancaster, Seconded by Crawford
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO,
and Tamara Obee, Manager of Health and Safety, Human Resources, re: Personal
matters about an identifiable individual (Staffing Update) be received.
Carried.
Page 3 of 20
Page 7 of 162
6a) - Minutes of Council meeting held on A...
Council Minutes —April 27, 2011
f) Robin Dunn, CAO, re: Acquisition /disposition of land (Lake Simcoe Regional Airport).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Janette Teeter, Deputy Clerk.
Motion No. C110427 -7
Moved by Coutanche, Seconded by Meyer
Be it resolved that the confidential correspondence dated April 15, 2011 and presented
by Robin Dunn, CAO, re: Acquisition /disposition of land ('Lake Simcoe Regional Airport)
be received.
Carried.
g) Doug Irwin, Director of Corporate Services /Clerk, re: Solicitor - client privilege (Unowned
Road Allowances).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Janette Teeter, Deputy Clerk.
Motion No. C110427 -8
Moved by Crawford, Seconded by Evans
Be it resolved that the confidential correspondence dated April 6, 2011 and presented
by Doug Irwin, director of Corporate Services and Jerry Ball, Director of Transportation
and Environmental Services, re: Solicitor- client privilege (Unowned Road Allowances)
be received, and that staff proceed as directed by Council.
Carried.
Page 4 of 20
Page 8 of 162
6a) - Minutes of Council meeting held on A...
Council Minutes —April 27, 2011
h) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land
(Request to Purchase Part of McKay Street).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Janette Teeter, Deputy Clerk.
Motion No. C110427 -9
Moved by Meyer, Seconded by Coutanche
Be it resolved:
1. That Confidential Report No. CS2011 -007, Doug Irwin, Director of Corporate
Services, re: Acquisition /disposition of land (Request to Purchase Part of McKay
Street) be received and adopted.
2. That Stewart and Eleanor Bloom, and Dorothy Knudson be advised that the
Township is not in a position to consider the Blooms' request to purchase Part of
McKay Street, as McKay Street is privately owned.
3. And Further That the applicants be advised of Council's decision, under the Director
of Corporate Services /Clerk's signature.
Carried.
i) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land
(Request to Purchase, 2299 Highway 11 North).,,
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Janette Teeter, Deputy Clerk.
Motion No. C110427 -10
Moved by Evans, Seconded by Crawford
Be it resolved that Confidential Report No. CS2011 -008, Doug Irwin, Director of
Corporate Services /Clerk, re: Acquisition /disposition of land (Request to Purchase,
2299 Highway 11 North) be received; And That staff solicit interest from all the abutting
properties and report back to Council.
Carried.
Page 5 of 20
Page 9 of 162
6a) - Minutes of Council meeting held on A...
Council Minutes —April 27, 2011
j) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land
(Request to Purchase, Parts 3 and 5, Plan 51 R- 10064).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Janette Teeter, Deputy Clerk.
Motion No. C110427 -11
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Confidential Report No. CS2011 -009 Doug Irwin, Director of Corporate
Services /Clerk, re: Acquisition /disposition of land (Request to Purchase, Parts 3 and
5, Plan 51 R- 10064) be received and adopted. ;
2. That the lands described as Part South '/z Lot 10, Concession 9 (Oro), Part Road
Allowance between Lots 10 and 11, Concession 9 (Oro) more particularly described
as Parts 3 and 5, Plan 51 R- 10064, Township of Oro - Medonte, being PIN 58540-
0016 (LT), be declared surplus to the needs of the municipality and permanently
closed.
3. That the lands described as Part South '/z Lot 10, Concession 9 (Oro), Part Road
Allowance between Lots 10 and 11, Concession 9 (Oro) more particularly described
as Parts 3 and 5, Plan 51R- 10064, Township of Oro- Medonte, being PIN 58540-
0016 (LT), be conveyed, by direct sale, to the abutting property owner of 1514 Line 9
North.
4. That as a condition of transfer, Parts 3 and 5, Plan 51 R- 10064, being PIN 58540-
0016 (LT), merge on title with 1514 Line 9 North and that the owner be required to
bring an Application under The Land Titles Act, R.S.O. 1990, as amended, to
consolidate the parcels to one Property Identifier Number, at their expense upon
transfer.
5. That the benefitting owner be advised of the land values established for Parts 3 and
5, Plan 51 R- 10064, Township of Oro - Medonte.
6. That, upon acceptance of the established land values by the abutting property
owner, the Clerk bring forward the appropriate by -law for Council's consideration.
7. And Further That the applicant be advised accordingly of Council's decision, under
the Director of Corporate Services /Clerk's signature.
Carried.
Page 6 of 20
Page 10 of 162
6a) - Minutes of Council meeting held on A...
Council Minutes —April 27, 2011
k) Doug Irwin, Director of Corporate Services /Clerk, re: Personal matters about an
identifiable individual (Municipal Law Enforcement).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Tamara Obee, Manager, Health & Safety, Human
Resources.
Motion No. C110427 -12
Moved by Crawford, Seconded by Lancaster
Be it resolved that the confidential correspondence dated April 21, 2011 and presented
by Doug Irwin, Director of Corporate Services /Clerk, re: Personal matters about an
identifiable individual (Municipal Law Enforcement - Gronc) be received with regrets and
best wishes.
Carried
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on April 13, 2011.
Motion No. C110427 -13
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of the Council meeting held on Wednesday, April
13, 2011 be adopted as printed and circulated.
Carried.
b) Minutes of Committee of Adjustment meeting held on April 21, 2011 [to be distributed
under separate cover].
Motion No. C110427 -14
Moved by Crawford, Seconded by Evans
Be it resolved that the draft minutes of the Committee of Adjustment meeting held on
April 21, 2011 be received.
Carried.
Page 7 of 20
Page 11 of 162
6a) - Minutes of Council meeting held on A...
Council Minutes —April 27, 2011
Motion No. C110427 -15
Moved by Meyer, Seconded by Coutanche
Be it resolved That Larry Tupling and Scott Macpherson be authorized to attend the
2011 Ontario Association of Committee of Adjustment and Consent Authorities
Conference, May 29 - June 1, 2011, Quality Hotels & Suites & Convention Centre,
Woodstock; and that Planning Division arrange for registration and RSVP on behalf of
the attendees.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
a) Correspondence received April 15, 2011 from Richard Woodward, re: Recognition of
Oro - Medonte Firefighters.
Motion No. C110427 -16
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the correspondence received April 15, 2011 from Richard Woodward, re:
Recognition of Oro - Medonte Firefighters be received.
2. And That the Oro - Medonte firefighters be recognized for their service under the
Mayor's signature_
Carried.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
None.
Page 8 of 20
Page 12 of 162
6a) - Minutes of Council meeting held on A...
Council Minutes —April 27, 2011
10. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. FI 2011-13, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO, re:
Statement of Accounts — March 31, 2011.
Motion No. C110427 -17
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. FI 2011 -013, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO,
re: Statement of Accounts — March 31, 2011 be received.'
2. And That the accounts for the month of March 2011 totalling $6,127,226.66 be received.
Carried.
b) Doug Irwin, Director of Corporate Services /Clerk, re: Rescheduling of May 4, 2011 Council
Meeting to May 18, 2011 and Rescheduling of May 25, 2011 Closed Session
Commencement Time - 4:30 p.m., Open Session Commencement Time - 7:00 p.m.
Motion No. C110427 -18
Moved by Crawford, Seconded by Lancaster
Be it resolved that
Whereas the Township of Oro - Medonte May 4, 2011 Council meeting is scheduled in
accordance with Section 3.2 a) of Procedural By -Law No. 2011-011.
And Whereas Council deems it appropriate to reschedule the May 4, 2011 Council meeting
to May 18, 2011 to enable Members of Council to be in attendance.
Now Therefore the Council Meeting of May 4, 2011 be rescheduled to May 18, 2011 with
the Open Session commencing at 10:00 a.m..
And That notice of the rescheduling of the above -noted Council meeting be posted in
accordance with Section 3.2 i) of Procedural By -Law No. 2011 -011.
Carried.
Motion No. C110427 -19
Moved by Meyer, Seconded by Coutanche
Be it resolved that
Whereas the Township or Oro- Medonte Council Meeting of May 25, 2011 is scheduled to
commence with the Closed Session at 6:00 p.m. and the Open Session at 7:00 p.m. in
accordance with Procedural By -law No. 2011 -011.
And Whereas Council deems it appropriate to reschedule the Closed Session
commencement hour of the May 25, 2011 Council meeting.
Now Therefore the May 25, 2011 Council meeting Closed Session commence at 4:30 p.m.
with the Public Session commencing at 7:00 p.m.
And That notice of the rescheduling of the above -noted Council meeting be posted in
accordance with Section 3.2 i) of Procedural By -Law No. 2011 -011.
Carried.
Page 9 of 20
Page 13 of 162
6a) - Minutes of Council meeting held on A...
Council Minutes —April 27, 2011
c) Report No. DS2011 -011, Andria Leigh, Director of Development Services, re: Certificate
of Maintenance and Final Acceptance (Underground and Aboveground Services) for
Arbourwood Estates Ltd. Phases II and III, Registered Plans M -696 and M -767 [Refer to
Items 15a), b), f)].
Motion No. C110427 -20
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Report No. DS2011 -011, Andria Leigh, Director of Development Services, re:
Certificate of Maintenance and Final Acceptance (Underground and Aboveground
Services) for Arbourwood Estates Ltd. Phases{[ and III, Registered Plans M -696
and M -767 be received and adopted.
2. That the Township issue the Certificates of Maintenance and Final Acceptance
(Underground and Aboveground Services) for Arbourwood Estates Ltd. Phases II
and III, dated January 17, 2011, Registered Plans M -696 and M -767.
3. That the Clerk bring forward the appropriate By -laws for Council's consideration.
4. And That the applicant be notified of Council's decision under the Director of
Development Services' signature.
Carried.
d) Report No. DS2011 -014, Andria Leigh, Director of Development Services, re: Recurrent
Energy — Orillia 2 Solar Energy Generation Project.
Council consented to permit Bernard Pope to speak on this matter.
Motion No. C110427 -21
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. DS2011 -014, Andria Leigh, Director of Development Services, re:
Recurrent Energy - Orillia 2 Solar Energy Generation Project be received and
adopted.
2. And That the Renewable Energy Municipal Consultation Form be endorsed and
submitted accordingly.
Carried.
Page 10 of 20
Page 14 of 162
6a) - Minutes of Council meeting held on A...
Council Minutes —April 27, 2011
Motion No. C110427 -22
Moved by Evans, Seconded by Lancaster
Be it resolved
Whereas the Green Energy Act to facilitate the installation of Solar Generation Facility
Projects has removed municipal approvals and limits local residents input;
And Whereas the Green Energy Act allows the development of solar farms on Class 3
and 4 farmland which is valuable farmland to local crops and farmers;
And Whereas major solar installations have the potential to involve visual, noise, traffic,
and water quality impacts on properties adjacent to such facilities;
Now Therefore be it resolved that the Township of Oro - Medonte hereby request that the
Province of Ontario amend the Green Energy Act to re- establish local planning control
over solar farms for the following:
-To discourage solar farms on farmlands and encourage microFIT installations and FIT
programs on farm structures;
-To ensure minimum setback requirements, adequate landscaping, buffering and noise
barriers for the protection of adjacent, properties prior to issuance of Provincial approval;
-To ensure protection of the groundwater quality;
-To protect tile drainage on local farmlands;
-To ensure local municipal infrastructure is protected through security deposits;
-To ensure commercial tax revenue is provided to the local municipality;
-To ensure that each site has the appropriate level of Stormwater management controls
in place to prevent adverse impacts to the adjacent properties and to protect ground
and surface water, ,
And That a copy of this resolution be provided to Dalton McGuinty Premier, the Minister
of the Environment, Garfield Dunlop, Simcoe North MPP, the County of Simcoe, and the
municipalities within the boundaries of Simcoe County for their consideration, under the
Mayor's signature.
Carried.
Page 11 of 20
Page 15 of 162
6a) - Minutes of Council meeting held on A...
Council Minutes —April 27, 2011
e) Report No. DS2011 -015, Andria Leigh, Director of Development Services, re: Indian
Park Association — Revisions to Site Plan Agreement - Lots 2 and 14.
Motion No. C110427 -23
Moved by Meyer, Seconded by Evans
Be it resolved
1. That Report No. DS2011 -015, Andria Leigh, Director of Development Services, re:
Indian Park Association — Revisions to Site Plan Agreement - Lots 2 and 14 be
received and adopted.
2. That Section 3 "Development Restriction" of the Site Plan Agreement between the
Township of Oro - Medonte and Indian Park Assocation for the lands known as, Part
of Bilk A Plan M -9, Part 1 on Plan 51 R- 37479, S/T Easement in LT354320,
LT441545 & SC27085 (Former Oro Township) Township of Oro- Medonte, be
amended to allow for a maximum of 83% of tree removal in the building envelope
(Lot 2).
3. That Section 3 "Development Restriction" of the Site Plan Agreement between the
Township of Oro - Medonte and Indian Park Assocation for the lands known as, Part
of Bilk Plan M -8, Part 1 on Plan 51 R- 37175, S /T Easement in LT354320, LT441545
(Former Oro Township) Township of Oro- Medonte, be amended to allow for a
maximum of 63% of tree removal in the building envelope (Lot 14).
4. That the Site Plan Agreements include a provision that requires the owner to submit
a tree planting plan to replace all trees that may be lost during construction of the
dwelling, septic system and driveway.
5. And That the Clerk bring forward the appropriate By -laws for Council's consideration.
Carried
f) Doug Irwin, Director of Corporate Services /Clerk, re: Draft By -law, 2011 -030, A By -Law to
Regulate the Place and Use of Election Signs within the Township of Oro - Medonte and to
Repeal By -Law No. 2010 -102.
Motion No. C110427 -24
Moved by Lancaster, Seconded by Crawford
Be it resolved that the correspondence dated April 26, 2011 from Sandy Agnew, re:
Draft By -law No. 2011 -030, A By -law to Regulate the Place and Use of Election Signs
within the Township of Oro - Medonte be received.
Carried.
Page 12 of 20
Page 16 of 162
6a) - Minutes of Council meeting held on A...
Council Minutes —April 27, 2011
Motion No. C110427 -25
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Draft By -law No. 2011 -030, A By -Law to Regulate the Place and Use of
Election Signs within the Township of Oro - Medonte and to Repeal By -Law No. 2010-
102 presented by Doug Irwin, Director of Corporate Services be received.
2. And That the Clerk bring forward By -law No. 2011 -030 to the May 11, 2011 Council
meeting for Council's consideration.
Carried.
11. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, re: 2nd Annual Night at the Museum, Simcoe County Museum,
June 2, 2011.
Motion No. C110427 -26
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the correspondence re: 2nd Annual Night at the Museum, Simcoe County
Museum, June 2, 2011 presented by Mayor H.S. Hughes be received.
2. That Mayor Hughes, Councillors Meyer, Crawford and Lancaster be authorized to
attend.
3. And That the CAD's Office RSVP accordingly.
Carried
b) Mayor H.S. Hughes, re: Draft 2011 CAO Work Objectives [to be distributed at the
meeting].
Tha itam %AInQ lniithrlralnin
Page 13 of 20
Page 17 of 162
6a) - Minutes of Council meeting held on A...
Council Minutes —April 27, 2011
c) Councillor Coutanche re: Working Group Report, Environmental Advisory Group [to be
distributed under separate cover].
Motion No. C110427 -27
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the Working Group Report, re: Environmental Advisory Group draft
recommendations and presented by Councillor Coutanche be received and referred
to the Working Group of Council for further refinement prior to Council's
consideration.
2. And That Council endorses the premise of establishing a Round Table format for an
Environment Advisory Group.
Carried
Motion No. C110427 -28
Moved by Crawford, Seconded by Evans
Be it resolved that
Whereas Council referred the recommendations for an Environmental Advisory
Committee to a Working Group of Council for possible revision.
And Whereas Councillors Crawford and Coutanche were designated the Council
representatives pursuant to Motion No. C110302 -16.
And Whereas Councillor Coutanche has requested that another member of Council be
appointed to the Working Group to assume Councillor Coutanche's role.
Now Therefore be it resolved that Councillor Lancaster be appointed to the Working
Group of Council to replace Councillor Coutanche.
Carried.
Page 14 of 20
Page 18 of 162
6a) - Minutes of Council meeting held on A...
Council Minutes —April 27, 2011
12. CONSENT AGENDA:
a) Announcements of Interest to the Public - None.
b) Minutes of the Barrie Public Library meeting held on January 27, 2011.
Staff Recommendation: Receive.
c) Minutes of Midland Public Library Board meeting held on March 10, 2011.
Staff Recommendation: Receive.
d) Correspondence dated March 28, 2011 from Susan Lang, Managing Director, Port of
Orillia, Orillia District Chamber of Commerce, re: Port of Orillia Opening Ceremonies.
Staff Recommendation: Receive.
e) City of Barrie, Notice of Open House: Barrie's Sustainable Waste Management Strategy,
May 4, 2011 at Holly Community Centre; May 5, 2011 at East Bayfield Community
Centre.
Staff Recommendation: Receive.
f) Correspondence dated April 18, 2011 from Clearview Township and correspondence
dated March 30, 2011 from Bob Chiarelli, Minister, Ministry of Infrastructure re:
Provincial Development Facilitator, Proposed Amendment 1, Growth Plan for the Greater
Golden Horseshoe, 2006.
Staff Recommendation: Receive.
Motion No. C110427 -29
Moved by Meyer, Seconded by Coutanche
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public - None.
b) Minutes of the Barrie Pubic Library meeting held on January 27, 2011. Received.
c) Minutes of Midland Public Library Board meeting held on March 10, 2011.
Received.
d) Correspondence dated March 28, 2011 from Susan Lang, Managing Director, Port
of Orillia, Orillia District Chamber of Commerce, re: Port of Orillia Opening
Ceremonies. Received.
e) City of Barrie, Notice of Open House: Barrie's Sustainable Waste Management
Strategy, May 4, 2011 at Holly Community Centre, May 5, 2011 at East Bayfield
Community Centre. Received.
f) Correspondence dated April 18, 2011 from Clearview Township and
correspondence dated March 30, 2011 from Bob Chiarelli, Minister, Ministry of
Infrastructure re: Provincial Development Facilitator, Proposed Amendment 1,
Growth Plan for the Greater Golden Horseshoe, 2006. Received.
Carried.
Page 15 of 20
Page 19 of 162
6a) - Minutes of Council meeting held on A...
Council Minutes —April 27, 2011
13. COMMUNICATIONS:
a) Correspondence dated March 15, 2011 from Tony Katarynych, Chair, Orillia & Area
Physician Recruitment & Retention Committee, re: Appointment to Orillia & Area
Physician Recruitment & Retention Committee [deferred from April 6, 2011 meeting].
Motion No. C110427 -30
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That the correspondence dated March 15, 2011 from Tony Katarynych, Chair, Orillia
& Area Physician Recruitment & Retention Committee, re: Appointment to Orillia &
Area Physician Recruitment & Retention Committee be received.
2. That Councillor Meyer be appointed to the Orillia & Area Physician Recruitment &
Retention Committee for the 2011 -2012 Term.
3. And That the Orillia & Area Physician Recruitment & Retention Committee be
advised of Council's decision under the Director of Corporate Services /Clerk's
signature.
Carried.
Page 16 of 20
Page 20 of 162
6a) - Minutes of Council meeting held on A...
Council Minutes —April 27, 2011
b) Correspondence dated April 15, 2011 from Sandra Kranc, City Clerk, City of Oshawa, re:
School Board's Declaration of Voting Day as a Professional Activity Day.
Motion No. C110427 -31
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence dated April 15, 2011 from Sandra Kranc, City Clerk, City of
Oshawa, re: School Board's Declaration of Voting Day as a Professional Activity Day
be received.
2. That the Township of Oro - Medonte supports the City of Oshawa's resolution, re:
School Board's Declaration of Voting Day as a Professional Activity Day which
reads:
Whereas Ontario municipalities historically use schools as voting ,places during
municipal elections; and,
Whereas the Municipal Elections Act states that school boards must provide space
to be used as voting places free of any charge when requested for use by a
municipality; and,
Whereas school boards are requesting municipalities provide security at schools
being used on Voting Day to ensure the safety of students throughout the entire
school when only a small portion of the school is being used as a voting place; and,
Whereas concerns regarding student safety at the school during voting hours can be
eliminated if the students are not in the school on Voting Day;
Therefore Oshawa City Council requests that the Minister of Education amend the
Education Act to declare Voting Day for municipal elections in the Province of
Ontario as a Professional Activity Day.
3. And That Dalton McGuinty, Premier, the Minister of Education, Garfield Dunlop,
MPP Simcoe North, Simcoe County municipalities, the Cities of Barrie, Orillia and
Oshawa and the school boards operating in the Township of Oro - Medonte be
advised of Council's decision, under the Mayor's signature.
Carried.
Page 17 of 20
Page 21 of 162
6a) - Minutes of Council meeting held on A...
Council Minutes —April 27, 2011
c) Correspondence dated April 18, 2011 from Tom Stoer, re: Planned Paving for Line 5
North, from Horseshoe Valley Road.
Motion No. C110427 -32
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the correspondence dated April 18, 2011 from Tom Stoer, re: Planned Paving
for Line 5 North, from Horseshoe Valley Road be received.
2. That the applicant be requested to submit a petition with respect to the desired
paving of Line 5 North, north of Horseshoe Valley Road.
3. And That the applicant be advised of Council's decision under the Director of
Transportation and Environmental Services' signature.
Carried.
14. NOTICE OF MOTIONS:
None.
15. BY -LAWS:
a) By -Law No. 2011 -059 Being a By -Law to Authorize the Issuance of the Certificate of
Maintenance and Final Acceptable (Underground and
Aboveground Services) for Arbourwood Estates Ltd. —
Arbourwood Estates — Phase 2, Registered Plan 51 M -696.
b) By -Law No. 2011 -060 Being a By -Law to Authorize the Issuance of the Certificate of
Maintenance and Final Acceptance (Aboveground and
Underground Services) for Arbourwood Estates Ltd. Phase III,
Registered Plan 51 M -767.
c) By -Law No. 2011 -062 ; A By -law to Authorize the Execution of a First Renewal and
Amending Co- Location Agreement with Rogers Wireless Inc.
d) By -Law No. 2011 -063 Being a By -law to Appoint Municipal Law Enforcement
Officers /Provincial Offences Officers And to Repeal By -Law
Nos. 2010 -078, 2011 -046 and 2011 -058.
e) By -Law No. 2011 -064 ' A By -law to Amend By -Law, 2010 -093, "A By -law of The
Corporation of the Township of Oro - Medonte to Provide for the
Imposition of Fees or Charges" (Fees and Charges By -law).
f) By -Law No. 2011 -065 A By -law to Assume and Establish Highways Within the
Township of Oro - Medonte Red Oak Crescent from Walnut
Drive to Walnut Drive Plan 51 M -696, Basswood Circle Plan
51 M -696, Jenna Court Plan 51 M -696 and 51 M -767, Diane
Court Plan 51 M -696 and 51 M -767.
Page 18 of 20
Page 22 of 162
6a) - Minutes of Council meeting held on A...
Council Minutes —April 27, 2011
Motion No. C110427 -33
Moved by Meyer, Seconded by Coutanche
Be it resolved that the following by -laws:
a) By -Law No. 2011 -059: Being a By -Law to Authorize the Issuance of the Certificate of
Maintenance and Final Acceptable (Underground and Aboveground Services) for
Arbourwood Estates Ltd. — Arbourwood Estates — Phase 2, Registered Plan 51 M-
696.
b) By -Law No. 2011 -060: Being a By -Law to Authorize the Issuance of the Certificate of
Maintenance and Final Acceptance (Aboveground and Underground Services) for
Arbourwood Estates Ltd. Phase III, Registered Plan 51M-767.
c) By -Law No. 2011 -062: A By -law to Authorize the Execution of a First Renewal and
Amending Co- Location Agreement with Rogers Wireless Inc.
d) By -Law No. 2011 -063: Being a By -law to Appoint Municipal Law Enforcement
Officers /Provincial Offences Officers And to Repeal By -Law Nos. 2010 -078, 2011-
046 and 2011 -058.
e) By -Law No. 2011 -064: A By -law to Amend By -Law, 2010 -093, "A By -law of The
Corporation of the Township of Oro - Medonte to Provide for the Imposition of Fees or
Charges" (Fees and Charges By -law).
f) By -Law No. 2011 -065: A By -law to Assume and Establish Highways Within the
Township of Oro - Medonte Red Oak Crescent from Walnut Drive to Walnut Drive
Plan 51 M -696, Basswood Circle Plan 51 M =696, Jenna Court Plan 51 M -696 and
51 M -767, Diane Court Plan 51 M -696 and 51 M -767.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
None.
Page 19 of 20
Page 23 of 162
6a) - Minutes of Council meeting held on A...
Council Minutes —April 27, 2011
18. CONFIRMATION BY -LAW:
a) By -Law No. 2011 -061 By -Law No. 2011 -061, Being a By -Law to Confirm the
Proceedings of the Council Meeting Held on Wednesday, April
27, 2011.
Motion No. C110427 -34
Moved by Evans, Seconded by Lancaster
Be it resolved that By -Law No. 2011 -061, being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, April 27, 2011 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C110427 -35
Moved by Meyer, Seconded by Coutanche ,
Be it resolved that we do now adjourn at 8:40 p.m.
Carried.
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 20 of 20
Page 24 of 162
7a) - Correspondence dated April 21, 2011
Is muscular
DystrophyCanada
let's make muscles move
April 21, 2011
Mayor Harry S. Hughes
Township of Oro - Medonte
P.O. Box 100
148 Line 7 South
Oro, ON LOL 2X0
Your worship Mayor Hughes,
�R E
MAY 0 3 2011
( DR0- MEDONTE
Ontario & Nunavut Region
Ottawa Community Office
150 Isabella Street
Suite 215
Ottawa, Ontario
KIIS 1V7
613.232.7334 T
1.866.337.3365
613.567.2288 F
www.muscle.ca W
It is with great pleasure that I acknowledge the exceptional efforts of the Oro - Medonte Firefighters Association
who through their fundraising efforts raised $13,000 for Muscular Dystrophy Canada.
Since 1954, Fire Fighters have been champions in support of Canadians affected with muscular dystrophy. Their
passion for supporting families by organizing Boot Drives and other events to raise funds and awareness have
become -an important long standing tradition and we are fortunate the Oro - Medonte Firefighters Association are a
part of this.
Annually more than 600 Departments /Associations across Canada work in partnership with Muscular Dystrophy
Canada and Fire Fighters continue to be our single most important revenue source. Last year Ontario Fire Fighters
raised $1,093,000 and continue to be leaders across the country.
With these generous funds Muscular Dystrophy Canada is able to provide Canadian families with more than $2
million worth of equipment including wheelchairs, walkers, and scooters. It also allows us to fund over $4 million
dollars of cutting edge neuromuscular research.
We admire the ongoing passion and commitment of the members of the Oro - Medonte Firefighters Association for all
they do in your community and for those affected with muscular dystrophy. We are proud to have them on our
fundraising team. Muscular Dystrophy Canada would like to extend thanks to your local Fire Fighters, your
community, and leaders such as yourself, who support these incredible heroes.
It takes a million muscles to find a cure; Fire Fighters are making a difference one muscle at a time!
Sincerely,
Pamela Musgrave
Regional Manager — Ontario & Nunavut
CC: Tibor Haasz, Muscular Dystrophy Canada Chairperson
Richard Playfair, Fire Chief
A SPECIAL THANKS TO FIRE FIGHTERS AND CHAPTER VOLUNTEERS FOR THEIR OUTSTANDING WORK
IN MOVING MUSCLES FOR MORE THAN 50 YEARS.
Taxation Charity Registration Number 1 10775 5837 RR0001
Page 25 of 162
9a) - 7:00 p.m. Richard DaPra and Galen L ...
Page 26 of 162
REQUEST OR DEPUTATION BEFORE COUNCIL /COMMITTEE
11,d He,it,kg,, 1axdlhg Fid—
Any written or electronic submissions and background information for consideration by Council/Commi
Clerk by 4:30 pm on the Wednesday of the week prior to the preferred meeting. Electronic submissions su
Microsoft PowerPoint /Microsoft Word format.
AP 7 4 'inll
Preferred Meeting and Date: nA.'t APR 7 9 Hll
I am requesting deputation to speak: ORO-MEDONTE
a) ❑ on my own behalf, or TOWNSHIP
b) j t!)'on behalf of a group / organization / association, if b), please state name of group/ organizartion/association belo 0
W N
Com Lab ?as
I would like to use: ❑ projector ❑ laptop
Name(s) of Speaker(s) A deputation wishing to appear before Council /Committee shall be limited to no more than two (2) speakers
with al speaking time of n 0) minutes.
a
Subject of Presentation
Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to
determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that
provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's
Mandate. Please note, if you intend to include handouts or a presentation using electronic devices, one (1) copy of any electronic
presentation and fifteen (15) hard copies of the presentation including any handouts and are to be delivered to the Clerk's Office in
accordance with the guidelines for Deputations/Delegations outlined in the Township's Procedural By-law.
U tl i
Reason why this is important to Council to the
presentation and municipality
-P�f BUJ C4 7 f;40v Q 440 ZZ�U C"AD.A 4S ,--
pp_ kcsz A ✓3 t>
AzPp- /I I
Date of Request: .
Signature(s) of Speaker(s):
Address:_
Telephon,..
Fax: Email:
Note: Additional material may be circulated presented at the time of the deputation. Scheduling will be at the discretion of the Clerk,
and will be confirmed. There are no guarantees that by requesting a certain date(s) your deputation will be accepted, as prior
commitments may make it necessary to schedule an alternate date suggested by the Clerk.
Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001, c.25 as amended. The Information is collected
and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information
and Protection of Privacy Act. Questions about this collection should be directed to the Clark's Office, The Corporation of the Township of Oro-Medonte,
148 Line 7 South, Box 100, Oro, Ontario, LOL 2X0.
0112011
Page 26 of 162
9a) - 7:00 p.m. Richard DaPra and Galen L
x
a
O
y i
CS
d
,oa
0
0
Q w �
N
Q
N � O
00 �°
a
v
F Q
z v
O
w
w o
rl R
O w
r
U pj
b Q
N
O
p
0
�N
zL F
� � N
H
0 0 E o a o 0 0
N N
¢
'7 w rx � 8
z ap E E E E E s o
w
m oo t Ni c�i
Q
w
��yyI W
F
r 0o t^ �
CD
W �
CD
z
�Q NW
�
° Wr�j�
�
� < V V
= � N NW
�.a ox d�a.Z Z Z ox ox ox o'�z
w H
AC7 AC7 z W AC7 At7 AC7 AC7
p U
w c7d.,w�Fw�A ¢Aa�A�Fa�Ha�Ha�Fw
A vIAAv�AAF ¢m �aa1v,AAvj
Page 27 of 162
AAv�AAv�AA
r
Page 27 of 162
9a) - 7:00 p.m. Richard DaPra and Galen L
FARM VEHICLE
Means a licensed or unlicensed motor vehicle that is used to cultivate or harvest farm products and/or
assist in the general operation of an agricultural use, an intensive agricultural use or a specialized
agricultural use
FEEDLOT
Means an area of land within a pen or corral wherein livestock such as cattle, horses, sheep, goats and /or
swine are maintained in close quarters for the purpose of fattening such livestock for shipment to market.
FINANCIAL INSTITUTION
Means premises in which financial services are offered to the public and includes a bank, credit union,
trust company, savings office or any other retail banking operation.
FIRST STOREY
Means the storey with its floor closest to established grade and having its ceiling more than 1.8 metres
above grade.
FISH HUT RENTAL ESTABLISHMENT
Means a premises where fish huts are rented to the traveling public, stored and repaired.
FLOOR AREA
Means the total area of all floors in a building, measured between the exterior faces of the exterior walls
of the building at each floor level.
FLOOR AREA, FIRST STOREY
Means the floor area of the first storey, but excluding car parking areas within the building.
FLOOR AREA, GROSS
Means the aggregate of the floor areas of a building above or below established grade, but excluding car
parking areas within the building, stairways, elevator shafts, service /mechanical rooms and penthouses,
washrooms, garbage /recycling rooms, staff locker and lunch rooms, loading areas, any space with a floor
to ceiling height of less than 1.8 metres (5.9 feet) and any part of a basement that is unfinished, is used
solely for storage purposes and is not accessible to the public.
FOOD PROCESSING ESTABLISHMENT
Means premises in which food is processed or otherwise prepared for human consumption but not
consumed on the premises.
FORESTRY USE
Means an area of land used for the cultivating and harvesting of trees for the purpose of producing
commercial and non - commercial wood products and on which the cutting of wood harvested from the lot
on which the forestry use is located for transport is permitted. For the purposes of this By -law, a forestry
use does not include a saw and /or wood planing mill or a wood chipping establishment.
54
Page 28 of 162
9a) - 7:00 p.m. Richard DaPra and Galen L...
Page 29 of 162
9a) - 7:00 p.m. Richard DaPra and Galen L...
Page 30 of 162
9a) - 7:00 p.m. Richard DaPra and Galen L...
FROM FAX NO. :
May 3 2011 11:01PM P1
Tod ChW30waW M.Sc. (PI), M.C.I.P., R.P.P.
Planner, Project Manager, Land Development Consultant
2475 3arvis Street, Mbsissauga, ON L5C 2P7
4168297506
Monday May 2 nd 2011
Mayor and Members of Council
Township of Oro-Medonte
P, 0. Box 100, Oro, Ontario, LOL 2X0
Door Mayor and Members of Council,
Re: Proposed Application to Amend the Township By-Laws R1 Minimum Gross Floor Area
Provisions. To apply to lands subject to Draft Plan of Subdivision 43T-90082
The developer confirms that no exceptions are required to the zone standards for lot frontage or
lot area, for the proposed residential lots. The developer is, however, requesting an
amendment to the By-law building standards in the RI zone as it pertains to a minimum gross
floor area of a building.
The R1 Zone minimum building area requirement is 90 square metres on the first storey, not
including a garage. In a historical context this requirement may have been implemented to
ensure that a reasonably sized dwelling would be built in Oro-Medonte. Particularly when the
majority of housing types being built at the time were one storey and one storey raised
bungalows.
The developer is requesting that the By-Law Provision in the R1 zone relating to a minimum
gross floor area of 90 square metres on the first storey not including garage be amended by
deleting the words "on the first storey'.
An overview of By-Laws of abutting municipalities Indicates that no reference is made of a "first
storey" requirement and that the minimum gross floor area of a building is 65 square metres.
The amendment proposed by the developer will allow for a variety of housing that meets current
living and design requirements, as Well as market demands. Oro-Medonte's objectives to
encourage a variety of housing and gross floor areas will continue to be met. There will be no
substantive negative impact on the Township by the removal of the G.F.A on the first storey.
Thank you.
Tod Chlebowski
Page 31 of 162
9a) - 7:00 p.m. Richard DaPra and Galen L...
Page 32 of 162
9a) - 7:00 p.m. Richard DaPra and Galen L...
Page 33 of 162
9a) - 7:00 p.m. Richard DaPra and Galen L...
Page 34 of 162
tu
N
--------------------
^'
r
I
Q
I
I
1
1
y•_________________
I
___
T
iL
'�
Rr
T
o
�qNy�
a
p 0
�
4
Oo...._......._
o
x
U
ti
_Z
I
---------- - - - --
- - - - -- - 1111
H
......... ._
1111
-
11
1111
1111
..............__f
(�/ 1111
JIy1L�{I 1111
J ____ ____
- - -- - - --
Q -
3
_ ____
- - � �
`
J` m1
1111
- -
J
--
-
t` IC
______ 4L_______
x
VNIaNV - T
Page 34 of 162
9a) - 7:00 p.m. Richard DaPra and Galen L...
O
O
�
Q
O
o
°
-
-- - --
- -
N
_
-
W TivM
d710h
N
Nl ->
Page 35 of 162
9a) - 7:00 p.m. Richard DaPra and Galen L...
w
U
X
ui
z
z
L
0-
z
0
Q
z
- O
1111 I I
111, li-
1111
111
z
1111
N
1111
LL II
1111
- -- - -- - - -- - - -- 1111
- - -- - -- - - -- - - -- 1111
1111
A
1 iYll
�NJONVI
Page 36 of 162
9a) - 7:00 p.m. Richard DaPra and Galen L...
Page 37 of 162
9a) - 7:00 p.m. Richard DaPra and Galen L
Page 38 of 162
--------------------
I
O -------------
--------------
PQ
I,
LN
IV
3
VIM dWH
Page 38 of 162
9a) - 7:00 p.m. Richard DaPra and Galen L
o
- - - --------- - -- IL
Page 39 of 162
9a) - 7:00 p.m. Richard DaPra and Galen L...
Page 40 of 162
9a) - 7:00 p.m. Richard DaPra and Galen L
Page 41 of 162
--------------------
- -----------
------------------
LZ
ILO -, Y
.
U.
Page 41 of 162
9a) - 7:00 p.m. Richard DaPra and Galen L...
Page 42 of 162
9b) - 7:10 p.m. John Duddy, re: Township
Page 43 of 162
REQUEST FOR DEPUTATION BEFORE CC)UNCIL /C OMMITTEE
Any written or electronic submissions and background information for consideration by Council /Co st be submitted to the
Clerk by 4:30 pm on the Wednesday of the week prior to the preferred meeting. Electronic submis
Microsoft PowerPoint /Microsoft Word format.
�,
Preferred Meeting and Date:
1 am requesting deputation to speak: ORO-MEDONTE
a) 9 my own behalf, or
b) D on behalf of a group/ organization I association, if b), please state name of group/ organization /association Wow.
I would like to use: ❑ projector ❑ laptop
Name(s) of Speaker(s) A deputation wishing to appear before Council/Committee shall be limited to no more than two (2) speakers
with a total speaking time of not more than ten (10) minutes.
-- j " D
Subject of Presentation
Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to
determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that
provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's
Mandate. Please note, if you intend to include handouts or a presentation using electronic devices, one (1) copy of any electronic
presentation and fifteen (15) hard copies of the presentation including any handouts and are to be delivered to the Clerk's Office in
actor
, dance with the guidelines for Deputations/Delegations outlined in the Township's Procedural By-law.
Z
V 41/ el/
Reason this presentation is important to Councj) and to the municipality:
166&P- oV r2 c(_5c � 2,
Eate RoReq�uest:
Signature(s of Speaker(s):
Address:
Telephone;
Fax: Email:
Note: Additional material may be circulated presented at the time of the deputation. Scheduling will be at the discretion of the Clerk,
and will be confirmed. There are no guarantees that by requesting a certain clate(s) your deputation will be accepted, as prior
commitments may make it necessary to schedule an alternate date suggested by the Clerk.
Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001, c.25 as amended. The information is collected
and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information
and Protection of Privacy Act. Questions about this collection should be directed to the Clerk's Office, The Corporation of the Township of Oro-Medonte,
148 Line 7 South, Box 100, Oro, Ontario, LOL 2X0.
01/2011
Page 43 of 162
9b) - 7:10 p.m. John Duddy, re: Township...
Page 44 of 162
10a) - Report No. DS 2011 -16, Andria Leigh...
..
RE PORT
Proud Heritage, Exciting Future
Report No.
To: Council
Prepared By:
DS 2011 -016
Andria Leigh, Director of
Development Services
Meeting Date:
Subject: Residential Tree
Motion #
May 11, 2011
Security —Moon Point Plan of
Subdivision
Roll #:
R.M.S. File #:
RECOMMENDATION(S): Requires Action XX For Information Only 11
It is recommended:
1. THAT Report No. DS 2011 -016 be received and adopted;
2. THAT Council establishes the required residential tree security amount to be established at
$ 5000.00 on a per lot basis to be released upon issuance of Final Lot Grading and Final
Occupancy when in compliance with the Site Plan Agreement.
BACKGROUND /ANALYSIS:
The Township's Official Plan contains policies which encourage the preservation of the
Township's natural heritage features including woodlands. On this basis, in the most
recent residential developments the Township has been requiring Tree Preservation
Plans to be prepared and appropriate securities to be held by the municipality to ensure
only the identified building envelopes are subject to tree removal. To date, these
policies have applied through various subdivision and site plan agreements in the
following areas: Sugarbush — Indian Park Association lots, Horseshoe — Highland Drive,
Horseshoe - Obradovich (4 line), CRA Developments- Springhome Road and Moon
Point subdivision.
The wording typically contained in the subdivision /site plan agreement states "
Preservation of existing vegetation outside building envelope /driveway access — The
applicant for the building permit, shall deposit with the Township at a rate applicable at
the time of the issuance of Building Permits, securities to ensure the preservation of
existing vegetation outside the building envelope, driveway location, as shown on
Drawing (title and date) prepared by (consultant/company name). The security deposit
will be returned upon issuance of final occupancy and certified by the Township that
existing vegetation outside the building envelope and driveway access has been
preserved in compliance with the agreement."
DEVELOPMENT SERVICES Meeting Date May 11, 2011
Report No. DS 2011 -016 Page 1 of 3
Page 45 of 162
10a) - Report No. DS 2011 -16, Andria Leigh...
In reviewing the various subdivision /site plan agreements where tree preservation has
been a requirement the security amounts posted with the Township have not been
consistent. The original subdivision approved in 2002 (Horseshoe - Highland Drive)
required securities in the amount of $ 15,000 per lot being developed. This security
amount has also been carried forward into the first Site Plan Agreement for Lot 3 in the
Moon Point Subdivision. The lots however located in Sugarbush and Springhome had
lesser security amounts submitted.
Through discussions with Council, a request was received to consider alternate security
amounts for all future developments that would be a reduction from the current $ 15,000
requirement, which is the purpose of this report to Council.
In reviewing the Subdivision Agreements, there is an additional clause which states:
"The Developer must preserve all healthy trees within the limits of the subdivision,
where possible. If, in the opinion of the Township Engineer, indiscriminate removal of
trees takes place within the limits of the Plan of Subdivision, including road allowances,
parkland and individual lots, the Township shall have the option of having a Stop Work
Order on construction of the services and /or building on a particular lot where the
removal is taking place. Work will not be allowed to proceed until the Township is
satisfied that the practice will not continue and the Developer /Builder agrees to carry out
remedial work requested by the Township." This provision ensures that should the
building/ applicant remove trees not in compliance with the associated site plan
agreement they will be required to rectify the situation prior to final occupancy
consideration and prior to the release of any securities.
The intent of the tree security was to ensure that sufficient monies were deposited with
the Municipality to ensure the preservation of existing trees outside the driveway and
building envelope locations identified on their site plans. The subdivision agreement
required that these securities were not be returned until the final occupancy was
achieved and certified by the Township that the existing trees outside the building
envelope and driveway location have been preserved. On the basis of the above, it is
recommended to Council that securities be established for all future Tree Preservation
Agreements at $ 5000.00 per lot for residential lots. Should an applicant wish to have
Council consider an alternate amount of security, they would be required to have a
qualified landscape arborist provide an estimate of the cost for replacement of the trees
within the site. Commercial and Industrial site plans continue to be the subject of the
provision for detailed landscape estimates and are not subject to the same $ 5000.00
tree security provisions.
FINANCIAL:
N/A
POLICIES /LEGISLATION:
Subdivision Agreement —By -law 2007 -077
Site Plan Agreements
DEVELOPMENT SERVICES Meeting Date May 11, 2011
Report No. DS 2011 -016 Page 2 of 3
Page 46 of 162
10a) - Report No. DS 2011 -16, Andria Leigh...
CONSULTATIONS:
ATTACHMENTS:
CONCLUSION:
On the basis of the above, it is recommended to Council that securities for tree
preservation that are incorporated into an agreement be established at $ 5000.00 and
that such securities be released upon approval of the final occupancy provided the lot is
in compliance with the registered Site Plan Agreement.
Respectfully submitted:
Andria Leigh, MCIP, RPP
Director of Development Services
SMT Approval / Comments: I C.A.O. Approval / Comments:
I ^��
DEVELOPMENT SERVICES
Report No. DS 2011 -016
Meeting Date May 11, 2011
Page 3 of 3
Page 47 of 162
10b) -
Report No. DS 2011 -17, Andria Leigh...
REPORT w h o�
Proud Heritage, Exciting Future
Report No.
To: Council
Prepared By:
DS 2011 -017
Steven Farquharson,
Intermediate Planner
Meeting Date:
Subject: Site Plan Agreement and
Motion #
May 11, 2011
Removal of Hold
2010- SPA -22
(Indian Park Association)
Roll #:
R.M.S. File #:
4346- 010 - 003 -2090
Part of Block D, Plan M8, Being
Part 1 on Plan 51 R- 37175; S/T
D11 40698
Easement as in LT354320 &
LT441545
Being all of PIN 74057 -0551 (LT),
Roll # 4346- 010 - 003 -20900
(Lot 14)
Former Townshi of Oro
RECOMMENDATION(S): Requires Action Z For Information Only 11
It is recommended:
1. THAT Report No. DS 2011 -017 be received and adopted.
2. THAT the Township of Oro - Medonte enters into a Site Plan Agreement with Indian Park
Association to remove the holding provision.
3. THAT the Clerk prepares a By -law for Council's consideration to enter into a Site Plan
Agreement with Indian Park Association.
4. THAT the Clerk prepare a By -law for Council's consideration to remove the Holding
Symbol from lands described Part of Block D, Plan M8, Being Part 1 on Plan 51 R-
37175; S/T Easement as in LT354320 & LT441545, Being all of PIN 74057 -0551 (LT), Roll #
4346- 010 - 003 -20900 (Lot 14)
5. AND THAT the owner be notified of Council's decision.
I BACKGROUND: I
The applicant is proposing to have a site plan agreement registered on title in order to construct
a proposed dwelling. The lands has a zoning provision which contains a restriction of a
maximum of 50% tree removal in the allowable building envelope. Council at their April 27, 2011
received and adopted a report from Planning staff recommending that this be increased to 63 %.
As such, the owner must enter into a Site Plan Agreement prior to the removal of the Holding
Symbol
ANALYSIS:
DEVELOPMENT SERVICES Meeting Date May 11, 2011
Report No. DS 2011 -017 Page 1 of 5
Page 48 of 162
10b) -
Report No. DS 2011 -17, Andria Leigh...
The subject lands are located within the Sugarbush settlement and are designated "Residential'
in the Township Official Plan and are zoned Residential One Exception 113 Hold (R1 *113(H))
Zone by Zoning By -law 97 -95. The subject lands are subject to site plan control, in order to
ensure that any tree removal did not exceed 50% in the allowable building envelope. The
applicant requested to Council to consider an increase tree removal percentage to 63 %, which
Council granted at their April 27, 2011 meeting. As per Section 3 "Development Restriction ",
paragraph (i) of the proposed Site Plan Agreement, it will state "A maximum of 63% tree removal
is permitted in established building envelope as shown on the preliminary lot grading plan
(identified as Lot 14) prepared by C.C. Tatham & Associates Ltd. dated March 2011 ". Maximum of
63 %tree removal does not include the necessary removal of trees that are dead or diseased as
determined by a qualified arborist. No trees shall be cut outside the immediate area surrounding
the proposed dwelling, septic system, and driveway. The applicant will also be required to plant
additional trees along the front lot line in order to ensure that the vegetative buffer is maintained"
The applicant has indicated in their preliminary lot grading plan prepared by C.C. Tatham &
Associates that an appropriate dwelling, septic system and driveway can be achieved within the
established building envelope, thus requiring the 63% of the envelope to be cleared of
vegetation. The applicant has also indicated that due to the existing slopes and lot grading the
maximum 50% tree clearing cannot be achieved. The Site Plan Agreement will contain wording
requiring the owner to replant trees along the front lot line in order to provide additional tree
coverage that is proposed to be lost. This will ensure that the intent of maximizing the tree
coverage on the subject lands.
FINANCIAL:
N /A.
POLICIES /LEGISLATION:
Township of Oro - Medonte Official Plan and Zoning By -law 97 -95
The Planning Act, Section 36 and 41
CONSULTATIONS:
During the Site Plan circulation no concerns were raised by Township staff.
ATTACHMENTS:
Schedule 1: Location Map
Schedule 2: Preliminary lot grading plan (identified as Lot 14) prepared by C.C. Tatham &
Associates Ltd. dated March 2011 ".
DEVELOPMENT SERVICES
Report No. DS 2011 -017
Meeting Date May 11, 2011
Page 2 of 5
Page 49 of 162
10b) -
Report No. DS 2011 -17, Andria Leigh...
CONCLUSION:
The purpose of this application is to register a site plan agreement in order to construct a future
dwelling. The applicant was granted approval by Council to increase the amount of tree removal
in the established building envelope to a maximum of 63 %. It is recommended that Site Plan
Application 2011 - SPA -22 and the Removal of the Holding Provision applying to the subject
lands be approved.
Respectfully submitted:
d rte"'
en Farquhar n, B.URPL
Intermediate Planner
Reviewed by:
Glenn White, MCI P, RPP
Manager of Planning Services
SMT Approval / Comments: C.A.O. Approval / Comments:
DEVELOPMENT SERVICES
Report No. DS 2011 -017
Meeting Date May 11, 2011
Page 3 of 5
Page 50 of 162
10b) -
Report No. DS 2011 -17, Andria Leigh...
Page 51 of 162
SCHEDULE 1: LOCATION MAP
2011 - SPA -22 (Indian Park Association)
4
z
Q f
w
�
� l
[y
-- --
�
-
LLLLL
z
® SUBJECT LANDS
DEVELOPMENT SERVICES
Meeting Date May 11, 2011
Report No. DS 2011 -017
Page 4 of 5
Page 51 of 162
10b) -
Keport No. US 2U11 -1 /, Andna
5 ; 5 aged L LO- LLOZ SO "ON podaa
LLOZ `LL AeW ales BullaaW S331Aa3S MaWdO13A3a
3
,s'
m m,`
V 6 2 ff
$ gro
Q1 I
ZA
I r 1
s4 �s
t
E
!xtI [
vim
r N k-
,
HU
N ��I�
_
ri
0011 00ssd Vad u'eipul) ZZ - VdS - L WF,
I LOZ Houvri a3iva 'all S31VIOOSSV I WVHIVJL 'O'O AS
GRHVd3ad (t L lol sv a31dI1N301) Mdld Miavuo lo AabNIUFUEld : L 3 ina3HOS
Page 52 of 162
10c) - Report No. RC 2011 -10, Shawn Binns,...
_ 7 � own.ship of AF
REPORT
Proud Heritage, Exciting Future
Report No.
RC2011 -10
To: Council
Prepared By:
Shawn Binns
Meeting Date:
May 11, 2011
Subject: Heritage Day and
Antique Tractor Rally
Motion #
Roll #:
R.M.S. File #:
RECOMMENDATION(S): Requires Action For Information Only
It is recommended:
1. That report RC 2011 -10 be received and adopted
2. That the Oro - Medonte Agricultural Society be permitted to use the Oro - Medonte Rail
Trail and roads identified on Saturday August 6, 2011 for the Antique Tractor Rally
upon receipt of certificate of insurance
3. That the Oro - Medonte Agricultural Society be permitted to use two Township half ton
trucks to be driven only by off -duty Oro - Medonte staff
4. That the Oro - Medonte Agricultural Society be notified of Council's decision
BACKGROUND:
The Oro - Medonte Agricultural Society is organizing the fourth annual antique tractor
rally as part of the "Heritage Days Event ". The organizing committee has requested
Council's authorization to use the Oro - Medonte Rail Trail from Line 11 to Line 9 and
specific Township Roads. The route is outlined on "Attachment 1 ".
The group is also requesting the use of two Township of Oro - Medonte half ton trucks to
remove and replace the Rail Trail bollards during the rally. The trucks will be driven by
off duty Oro - Medonte employees.
ANALYSIS:
The Heritage Days is an event which helps preserve the strong agricultural and
historical roots in the Township. In 2010 the Antique Tractor Rally had over 50
participants registered for the event. The organizing group is exercising due diligence in
risk management by:
• Having an Ontario Provincial Police Escort
• Participants Signing a Waiver
• The event will be insured by the Oro Fair Board and the Township will be named
as additional insured for the event
• The Rail Trail Bollards will be removed and reinstated by off duty Township
public works staff volunteering for the event
Recreation and Community Services May 11, 2011
Report No. RC2011 -10 Page 1 of 2
Page 53 of 162
10c) - Report No. RC 2011 -10, Shawn Binns,...
FINANCIAL:
N/A
POLICIES /LEGISLATION:
By -Law 2009 -25 (as amended) Regulations with Respect to Municipal Parkland
CONSULTATIONS:
• Director, Transportation and Environmental Services
• Manager, Health and Safety and Human Resources
ATTACHMENTS:
Agricultural Society Request
CONCLUSION:
The Antique Tractor Rally is part of the annual Heritage Days Event and draws
significant community involvement and participation. The organizing group has taken
reasonable precautions to ensure due diligence that the event will be run safely and that
the Township will be provided with liability coverage. It is recommended that Council
authorize the use of Rail Trail and specified roads to permit this annual event to occur
once again in 2011.
Respectfully submitted:
Shawn Binns
Director, Recreation and Community Services
C.A.O. Comments:
C.A.O. Approval: Date: C 1 5 • t' •
Recreation and Community Services
Report No. RC2011 -10
May 11, 2011
Page 2 of 2
Page 54 of 162
10c) - Report No. RC 2011 -10, Shawn Binns,...
Binns, Shawn
From: Donald campbell
Sent: Thursday, April 21, 2011 9:09 AM
To: Binns. Shawn
Cc:
Subject: Road Rally
Shawn
As per our previous conversation this is the basic outline of the Road Rally [formally Heritage Day]
Date- -Sat Aug 6th
Start time - -12 -noon
Location - Oro Fair Grounds
Route - similiar to last year
-leave fairgrounds,go east to 11th line on 15/16 sideroad,south to rail trail
- railtrail west to 9th - -south to Lakeshore- -west to 5th line
- north on 5th to 15/16 sideroad - -east to Fairgrounds
Meal beginning at 4 PM-- tractor pull to follow
We would request your permission to use the rail trail and also 2 Township half ton trucks to lead and follow
the Rally group
We would also request the use of the Townhall washrooms - -not the Hall though
There is also planned a Car Rally on at the same time but not same route
Hope that the above request meets with your approval
Don Campbell
PS- Bruce - -if this has any errors let me know
i
Page 55 of 162
11 a) - Mayor H.S. Hughes, correspondence d...
,
a u�t7
Orillia » Ora -d' edonle - Ruunia - Rram ara ° 5oem
MEMO
To: Mayor Angelo Orsi
Mayor Harry Hughes
Chief Stinson -Henry
Mayor Mike Burkett
From: Frank Coyle, Chair
Date: May 10, 2011
Subject: 2011 Funding
As you will see from the attached letter, Casino Rama has committed to a funding amount of $37,500.00
to Ontario's Lake Country for 2011. This is in spite of the Township of Ramara suspending their
contribution for this year.
The Casino's decision to contribute is based on a $15,000 contribution from each of the remaining
municipalities for 2011 — the townships of Oro - Medonte and Severn, Rama First Nation, and the City of
Orillia.
Attached you will also find a comprehensive list of marketing benefits and initiatives each of our partners
can expect for their 2011 collaborative marketing contribution.
We are committed to continue with our marketing initiatives and, of course, our member businesses are
hopeful that we can do so without interruption.
To that end, and in light of the Casino's commitment, we ask that you call or email our office with your
intention regarding funding for 2011.
Because of a number of marketing commitments we have made on your behalf for the summer, along
with some urgent timing issues, we would respectfully ask that you contact us by May 16
On behalf of the Board of Directors and staff, I thank -you for your support.
Frank Coyle,
Board Chair
Ontario's Lake Country Tourism Marketing Board, 22 Peter St. S., Box 2525, Orillia, ON L3V 7A3
Toll Free: 1- 866 - 329 -5959 Fax: 705- 325 -6817 Email: info @ontarioslakecountry.com
www.ontarioslakeeountry.com
Page 56 of 162
11 a) - Mayor H.S. Hughes, correspondence d
ME I
'm
IDA l�-:� F 46, 11. ox 08 RmnK Onmks "K ITO WaZmm
%lay % 201 l
As a pmud Wing paom cWHOWs Me QunwyXmim) Ma WMI DUr
SUniumIng comirmnhks and hke nundahm1anawma lo pmimv Q
UmmWWhog mmummm QMS amdAw in MC Kqwn-
DoNdlo the k6sion by Ramma Tuwmht lay maNad Mpm; "CMUM Ww Cbmny
in !0 t 1- C'asino Ran m con dmms ta be camnxi Red to doe oigynMort and A s goMy To
this cold, Casino kuama is midhg to cmWbUe SAWAM in 2011 "At the pnndMan Out
alb mhu RatIng pannon, Una First Nadon, WHO, Oro-Nledonte ard Severn, conindi,
u) a mininnun M1 5,000M each this yvar.
In addinon, Ctnta6Y.s (,):%nu'Y cl pA' Diroctors rnolst pare si ra a scflud
pfmi to chive m6nin pmpums amd rommWrOjs Us yem"UNn W,
a0,[UC'C,31 hLklgm The cxuu6nn of whWh mum be hamUed by as WNW admAdmuke
we nmone the mipmmwc earn coopamwe mammog kkkk c in mach a wideo
lerrilory Liman aach 0410111'0
mid hope thal Raxnara I] recorlsk.ler ilmac' mamppl °pnm °t,
tkli�,-Jl Coolm
Dixem"4 I fowl Operadons
Wyno Ranmi
�rrl ��� (,� . . ...... I N4 E,
We dir a Il B' J
Y JlrfIm- f,',drV v'A h U. NOW ( AmMing HQ&We I HHK130 3505
Page 57 of 162
11 a) - Mayor H.S. Hughes, correspondence d...
�h ON w .� r�,x ',
U t
0"01. ti "- fiHtiarlanle Rnion - Romara • Sc;vem
Here's what you will be missing if you are not a
partner with Ontario's Lake Country...
• Facilitated partnerships - through Ontario's Lake Country as the
recognized Destination Marketing Organization, your municipality will
benefit from Regional Tourism Organization (RTO) resources
• Trails Marketing Initiative — connecting unique businesses to a `trails
experience' (B &B's, artisans, retailers, restaurants, etc.) through
promotion of the county and municipal trail systems
• Enhanced Advertising Partnerships — in -kind radio, print and website
advertising, promotions, and contests with Ontario's Lake Country's local
media partners.
• Expanded web presence - A re- designed, interactive website promoting
your municipality with visits coming from Canada, U.S. & Europe.
• Your own tourism magazine - Annual publication of the Ontario's Lake
Country full colour, glossy Visitor Guide that promotes your municipality.
50,000 copies distributed widely in Ontario and border towns through
members, tourist outlets, travel centres, trade shows, festivals and events.
• Participation at trade shows- promoting Ontario's Lake Country's region
including the Toronto Boat Show, Toronto Sportsman Show, Cottage
Show, golf shows, travel shows. Distribution and display of visitor guides,
member rack cards, and promotional material.
• Participation in Festivals and Events — Perch Festival, Annual Duck
Race, Spring Blues Festival, Boat /Cottage /Outdoor Show, Mariposa Folk
Festival, Scottish Festival, Orillia Waterfront Festival, Classic Car Show,
Golf Tournaments, CNE, Beatles Festival, Dragon Boat Festivals, Rama
Thanksgiving Pow Wow, various fall fairs throughout our area.
• Hosting of media and tour operators from across North America to
promote the regions unique tourist opportunities.
Page 58 of 162
11 a) - Mayor H.S. Hughes, correspondence d...
Shoulder season event - Flavours of Ontario's Lake Country, a twice
yearly event in its' fifth season. Spring 2011 included 11 member
restaurants from across the Ontario's Lake Country region showcasing
culinary talents and driving business during a shoulder season.
Membership benefits - direct business referrals, participation in website
which includes a free basic listing, a link from Ontario's Lake Country
website to member websites, listing of your special events, access to
online Marketing initiatives, a listing in Ontario's Lake Country Visitor
Guide and discounted advertising rates, member priority for organizational
functions, discounted rates on workshops /seminars presented by
Ontario's Lake Country.
Cultural partnerships - Ontario's Lake Country cultural partnerships
promoting local arts, theatre and museums to benefit Ontario's Lake
Country member hotels and restaurants.
In summary, we need each other!
Oro - Medonte, Severn and Rama have some of the greatest attractions, golf & ski
facilities, extensive hiking trails and conservancies, heritage land marks and the Trent
Severn lock system.
The City of Orillia has the majority of festivals, restaurants, retail shops and hotels.
Together, Ontario's Lake Country offers the complete package. If we can offer a
complete package to our visitors, they will stay longer and spend more money!
Everyone wins!
Page 59 of 162
12b) - Correspondence dated April 14, 2011...
April 14, 2011
THE CORPORATION OF THE
TOWNSHIP OF TAY
450 Park St.
P O Box 100
Victoria Harbour, ON
LO K 2AO
ThezHonourabte Dalton McGuinty
Premier of Ontario
Room 281, Main Legislative Building
Toronto, ON
M7A 1A4
Re: Support for Rural Schools
Dear Mr. McGuinty,
Telephone
(705) 534 -7248
Facsimile
(705) 534 -4493
AMEIVED
APR 2 1 2011
ORO- MEDONTE
TOWNSHIP
At its meeting on March 16, 2011 the Council of the Township of Tay received
correspondence from the Township of Oro - Medonte regarding support for rural schools
in Ontario. Following discussion, Council ratified the following motion at their April 13,
2011 meeting:
THAT THE COUNCIL OF THE TOWNSHIP OF TAY ENDORSE THE
RESOLUTION FROM THE TOWNSHIP OF ORO- MEDONTE; AND
THAT PROVINCE BE REQUESTED TO INCREASE FUNDING FOR RURAL
SCHOOLS IN ONTARIO AS THEY ARE IMPORTANT TO THE
SUSTAINABILITY OF SMALL COMMUNITIES;
FURTHER THAT A LETTER BE DRAFTED AND SENT TO THE PROVINCE OF
ONTARIO.
CARRIED.
We respectfully request your consideration of Council's resolution of this matter and
thank you in advance for your time.
Yours very truly,
THE CORPORATION OF THE TOWNSHIP OF TAY
Scott Warnock
Mayor
Rick Black
Councillor
Bill Rawson
De uty yor
Jim Pearsall
//1 C ooun or
h�
David Ritchie
a �
Heinrich Naumann
Councillor
Page 60 of 162
12b) - Correspondence dated April 14, 2011...
Town oflVille de Penetanguishene
April 28, 2011
The Township of Oro
ATTN: Mayor H.S. Hughes
148 Line 7 South, Box 100
Oro, Ontario LOL 2X0
^.
MAY 0 4 2011
ORO- MEDONTe
Dear Mr. Hughes:
Re: Support for Rural Schools in Ontario
The Town of Penetanguishene is in receipt of the above noted correspondence
which was discussed at the Regular Council Meeting of April 27th, 2011.
Please be advised that the following motion was recorded:
THAT as per the recommendation of the Finance and Corporate Services
Section, the Council of the Town of Penetanguishene receives the
resolution from the Township of Oro - Medonte pertaining to support for
rural schools in Ontario and endorses the resolutions in principle;
AND WHEREAS Penetanguishene is also affected by the potential closure
of Penetanguishene Secondary.School;
AND WHEREAS Penetanguishene Secondary School is an important part of
the community of Penetanguishene and surrounding area;
AND WHEREAS research indicates that the success of teenagers in school
is directly linked to positive relationships with School staff and said
relationships are fostered in small community based schools (400-800
students) that reflect the values of the community and services the needs
of the local community;
AND WHEREAS research also supports the continuation of small schools
such as Penetanguishene Secondary School (500 -600 students) that
experience increased attendance and lower dropout rates, increased
student participation in school community and extra - curricular activities;
lower incidence of behaviour problems and vandalism and provide a more
positive learning environment for students in the lowest socio- economic
backgrounds than in larger schools;
10 rue Robert St. West/ouest, P.O. /C.P. Box 5009 Tel: 705.549.7453 Fax: 705.549.3743
Penetanguishene, ON L9M 2G2 www.penetanguishene.ca
Page 61 of 162
12b) - Correspondence dated April 14, 2011...
AND WHEREAS the absence of a Secondary School in Penetanguishene
would negatively affect the lives of the students and their parents, increase
the use of fossil fuels and green house gases through the bussing of
students to another Town and would negatively affect future opportunities
for growth in the community and in the business sector of
Penetanguishene;
NOW THEREFORE be it resolved that the Town of Penetanguishene
support in principle the Township of Oro - Medonte in relation to support of
rural schools in Ontario;
AND THAT Penetanguishene request that the Minister of Education support
the citizens of Penetanguishene and flow funding to the local school board
so that Penetanguishene Secondary School can remain open to serve the
vibrant community of Penetanguishene and surrounding area;
AND FURTHER THAT this resolution be forwarded to the Minister of
Education, Minister of Finance, local MPP, Oro - Medonte and the
surrounding communities of Midland, Tay and Tiny.
Should you require further information or clarification, please do not hesitate to
You
6(2
CMO
T
c. The Honourable Leona Dombrowski, Minister of Education
Debra Edwards, Chair, Simcoe County District School.Board
Garfield Dunlop, MPP ( Simcoe North)
Town of Midland
Township of Tiny
Township of Tay
Page 62 of 162
12b) - Correspondence dated April 14, 2011
February 14, 7011
The 1 Dalton McGutnty
Premier of Ontario
Room 281, Main Legislative SuUing
Toronto, ON
M7A IA4
ProxiJ Heritage, Exciting Future
Re: Supp!jqfo Rural Schools In
Dear Mr. McGuinty,
At Its meeting on February 9, 2011 the CounO of the Township of Cro-Madonte received correspondence
frorn, Simon Kennedy and Hia Osborne regarding Moonstone Elementary School, Council Is in support of the
hiforrnrition presented by Mr. Kennedy and Ms, Osborne, and adopted the following motion w1th respect to
the above-noted matters
"Be It resolved
That the correspondence dated February I and 9, 2011, and Inforr proserited by Simon Kennedy and
Lila Osborne re: Moonstone Efementary School be received.
And whereas the Moonstone Elementary School and other rural schools face possibW closure underan
Accommodation Review, therefore be it resolved that the Council of the Township of Oro-Mcdorite supports
rural schools as Council recognizes the benefits that rural schools bring to the quallty of education students
receive from measureable statistics of Educational Quality and ArcountablOty Office (EQAQ) and In one-on-
one teaching and learning environments.
Arid further, that this resolution be forwarded, under the Mayor's signature, to Premier Dalton McGuinty, the
Ministry of Education, Simcoe County District School Board, Garfield Duniop, MPP, Sirricoe County
rnunicipalities, and is circulated through AMC for their consideration arid endorsement."
We respectfuPy request your consideration of Council's resolution of this niatterand thank, you In advance
for your time.
Yours ropectfully,
Mayor H-S, Hugh
/dbb
Cc Members of Council
The Honourable Leona DombrowskV, Minister of Education
Garfield Dunlop, MPP, Simcoe North
Debra Edwards, Chair, Sirncoe County District School Board
Slmcoe County Member Municipakles,
148 Line, 7 Sotitli.Box 100 P: (705) 487 -2171. wwworo-medonteca
Oro, Ontario LOL 2XO1 F: (705) 487-0133
Page 63 of 162
12c) - Minutes of Barrie Public Library me...
I BARRIE PUBLIC APR 17
LLL 1011
USRARY
I t : xr rfn,a ,rr C nr rr ar „c' = ORO- ME pONTE
MINUTES
Board Meeting #11 -02
Thursday February 24, 2011 at 7:30PM
Consumers Gas Boardroom
PRESENT: C.Virgo (Chair), R. Duhamel (Vice Chair), R.Palmer, L. McClean, B.Jackson, R.
Junke, R. Reynolds, A. Davis (Director), T. Latimer (Recorder)
ABSENT: T.Johnston, L. Strachan
1. Call to Order
The meeting was called to order at 7:35pm
2. Confirmation of A enda
Add 12.2 CGPA Conference
The agenda was confirmed
3. Conflict of Interest
None declared.
4. Strategic Plan Presentation
Susan Wright (Randolph Group)
Sudan introduced the Strategic Plan and outlined the planning process that gave the end
result.
5. Capital Campaign Update
Chris VanderKruys (Development Office)
Donations are still being received. Chris will do a mailing to annexed lands regarding
library services. There will be an early sign -up for cards before the branch opens.
6. Board Committees
Terms of Reference
#11 -07 DUHAMEL - MCCLEAN
THAT the Terms of Reference for, committees of the Barrie Public Library Board be
approved. CARRIED
7. Minutes of Meeting
7.1 Minutes of Board Meeting #11 -01 dated Thursday January 27, 2011
#11 -08 MCCLEAN - JUNKE
Page 64 of 162
12c) - Minutes of Barrie Public Library me...
THAT the Minutes of Board Meeting #11 -01 dated Thursday January 27, 2011 be
adopted. CARRIED
7.2 In Camera Minutes of Board Meeting #11 -01 dated Thursday January 27, 2011
#11 -09 REYNOLDS-JACKSON
THAT the In Camera Minutes of Board Meeting #11 -01 dated Thursday January 27,
2011 be adopted. CARRIED
8. Business Arising
Ruth Reynolds will serve as the SOLS representative for the Board
Move to In Camera at 8:20
8.1 Administrative Exempt Staff Policy
Discussed In Camera
#11 -10 MCCLEAN - JOHNSTON
THAT the Barrie Public Library Board accept the changes to the Administrative Exempt
Policy that will expire December 31, 2013. CARRIED
Move from In Camera at 8:30
Report of the Chair
Al Catherine, Ruth and Chris attended the Ontario Library Association Superconferenec.
A presentation to council will take place in the spring regarding library services in the
Holly area.
Catherine will be presenting the 2010 budget to Council on Monday Feb 28
Catherine attended a presentation from the Minister of Culture and Tourism. There will
be more money and grants available, but more competition for it.
10. Committee Reports
10.1 Financial Statement — December 2010, January 2011 — deferred waiting for City to
complete year end.
11. Director of Library Services Report January 2011
53 Children's programmes 1166 people taking part.
The City is working with the designer to capture what we need done for the redesign of
the front foyer for RFID.
12. Other Business
Moved to In Camera at 8:50pm — moved to in camera by Ros Junke, seconded by Lynn
McClean
12.1 Incident Reports — Notice of Trespass Appeals
Discussed In Camera
Page 65 of 162
12c) - Minutes of Barrie Public Library me...
12.2 CAPG Conference
Discussed In Camera
Nloved from In Camera — moved from in camera at 9:20pm by Brian Jackson and
seconded Lynn McClean
13. Committee Meeting Dates
At the Call of the Chair
Lynn McClean is the chair of the Corporate Committee
14. Date of Next Board Meeting
Thursday March 24, 2011 at 7:30pm in the Consumers Gas Boardroom.
15. Adjournment
The meeting was adjourned at 9:40pm by Rosslyn Junke
CHAIR
2S - �/
DATE
DATE
Page 66 of 162
12c) - Minutes of Barrie Public Library me...
DIRECTOR'S REPORT
March 24, 2011 for February 2011
PERSONNEL
1. February 28` Board Chair and Vice Chair presented the Library's Municipal
Operating Grant Request to City Council.
2. Several Board members and Barrie Public Library staff attended sessions at the
Ontario Library Superconference February 3rd to 26`
3. February 11 the Library Director met with City staff to view the City's Second
Master Plan for the newly annexed lands. The Library's requirement for additional
capacity is included as part of the plan. The Library will be involved in the
development process.
4. During the month of February, Library management and departments have been
involved in developing a business plan using the strategies to achieve the goals
outlined in the Library's new Strategic Plan.
5. Shonna Froebel, Manager Adult Information Services, continued working on the
course "Organization and Personnel Management" toward her Certified Public Library
Administrators designation.
6. Elizabeth Bufton attended the United Way Gala as the lead for the United Way at the
City of Barrie. Thank you Elizabeth for volunteering to take this responsibility.
T Two Relief Circulation staff, Brittney Adams and Andrea Ervine, were hired.
.8. Joan Stuart was hired as a Page.
II INFORMATION SERVICES
1. February 8"', Sylvia Mueller participated in a conference with the "Inform0ntario"
Data Style guide committee as part of her responsibilities with Information Barrie.
2. Lynn Hougham completed the e -book downloading training in preparation to assist
members of the public to. access the Library's e -book subscriptions
3. Robyn Zuck participated in a Gale webinar on administrative tools covering the new
module that allows libraries to manage and customize Gale database interfaces.
4. Adult Information staff continues to order material for the new branch library as well
as the downtown location using some of the new electronic selection tools, core lists,
etc. available. This is accompanied with the continued weeding of the existing
collection to provide space for new material and reduce the number of existing
collection titles requiring RFID tags.
5. Cindy Madden started to order material from the donation made by the local Barrie
Tennis Club ($1,000).
6. Revised editions of several Gale reference titles have been ordered along with two
Salem titles that include three years of free access to their online versions (Magill's
Medical Guide and Encyclopedia of Environmental Issues).
7. Lynn Hougham added 42 donated items to the Library's Adult Collection.
8. Adult Information Services staff continue to respond to an increasing number of
remote external AskON, Ask -a- Librarian and Ask Genealogy questions
9. Ann Dorsey, Business Librarian, continues to respond to an increasing number of
business questions as part of her "30 Minute Plus" business reference service.
PCensus and the Multimillion Dollar Database Index are the major sources for
answers.
Page 67 of 162
12c) - Minutes of Barrie Public Library me...
10. Shonna Froebel attended 2 Business Networking International (BNI) meetings.
11. Shonna presented the award for the 2010 Evergreen Book Award and facilitated the
Evergreen session at the Ontario Library Association Superconference. Shonna
managed the Forest of Reading booth for part of the conference.
12. Shonna participated in the Canadian Library Association's survey for Intellectual
Freedom Challenges. The Library experienced 4 challenges in 2010.
13. Shonna attended the International Festival of Authors held in Toronto.
14. Shonna was interviewed by the Barrie Examiner for an upcoming specialty publication
on growth in the city. She was also photographed at the Painswick Branch site.
15. Janet Graham and Elizabeth Bufton provided materials to 16 Nursing/Retirement
Homes.
16. Several people attended the special February 24`' Loraine Smith author reading after
Janet sent e -mail invitations to book club members.
17. Janet delivered an outreach program at the Holly Recreation Centre and provided her
monthly book review for Focus 50+ community seniors' paper plus a list of upcoming
programs.
18. Anne Dorsey attended the Oro - Medonte Chamber of Commerce BA5 on February 8`
This event was hosted by Ontario Gold Water — a sponsor for the 2011 Dragonboat
Festival.
19. Anne also attended the Greater Barrie Chamber of Commerce board meeting on
February 15` and the Greater Barrie Chamber of Commerce BA5 on February 16`
20. Adult Information Services delivered 20 programs including electronic workshops,
tours, book clubs, author readings, business programs, community outreach and health
and wellness programs to 130 individuals.
21. Anne Dorsey's "Business Plan 101" on February 9 attracted 11 interested people. 25
peyle attended the "Small Claims Court" with presenter, Sonja Hodis on February
23 .
22. The new "Grab and Go" is popular and successful. Patrons can select new popular
titles on a first come basis for a short loan period without having to place a hold on the
item. One patron asked why the Library started "grab and go." When Janet Graham
explained, the user responded "I often have my name on best sellers and this gives me
an extra chance!"
23. Alison Brumwell created a Freedom to Read display for the display case in the
Library's foyer and posted Freedom to Read posters around the Library in February.
A regular patron commented "I'm so glad you're against censorship. I saw.your
poster." This gave Janet Graham an opportunity to explain the library policy on
balanced collections and commitment to avoid censorship. The user was very pleased.
24. One staff commented on the presence of the security guard: "it's been good to have a
security guard. We have been busier answering reference questions and the public
doesn't have to wait for service while we deal with disruptive behaviors. The
atmosphere in the Library has vastly improved." Another elderly patron (not the
Director) commented that it was a good idea. She uses a walker and had been
intimidated.
25. Robyn Zuck received the following from Meribeth Hart, Travel Counselor, Ontario
Travel Information Centre "Thanks for the information Robyn. You and the Library
are a great resource!"
Children and Youth Service
Page 68 of 162
12c) - Minutes of Barrie Public Library me...
1. Jane Salmon organized the Ontario Public Library Association Child and Youth
Services Committee presentation at the Superconference. This committee was also
presented with an award from the Canadian Coalition for the Rights of Children and
Teens Rights. Jane also found time to attend a Bibliocommons presentation and
learned that it will have a Summer Reading module available. The Library is in the
process of implementing Bibliocommons.
2. Kym McOuat started a 10 week online Compass 101 training on e- resources through
Southern Ontario Library Servicers (SOLS) and Ontario Library Services North (OLS-
N) on February 7.
3. In addition to ordering for the Painswick Branch and the Downtown location,
preparing automatic release and core lists, an evaluation (weeding) of the collection
has also being conducted in preparation for RFID.
4. Nancy Woods added 27 donation items to the Children's library collection in
February.
5. 12 Storytime Kits were circulated in February and 3 were renewed.
6. Children's and Youth Staff continued to provide "askON" reference coverage.
7. Laura LaFleshe compiled 4 book awards list for Bibliocommons.
8. Laura LaFleshe and Debra Smith are working on an Employment/Housing Pathfinder
for youth.
9. February 5 and 6` Winterfest activities (crafts, etc.) were provided to a number of
children visiting the library.
10, Nancy Woods provided "Library on the Loose" storytimes each Thursday morning at
the Holly Community Centre. Vicki Nicholls and Brenda Jarvis led "Library on the
Loose" storytimes at Zehrs each week.
11. On February 91 Jane Salmon.was a judge for the Intermediate Public Speaking area
finals at Terry Fox Elementary School.
12. On February 9, Jane Salmon led a tour and presentation about library resources and
partnering with schools for a class of 12 teachers taking the Teacher Librarian I
course.
13. Thursday February 10 Laura LaFleshe led a tour for a group of Sparks.
14. On February 11, Jane Salmon visited the Battle of the Books team at Emma King
Elementary School.
15. On February 17` and 18 t11 Laura LaFleshe visited Trillium Woods Elementary and
Warnica Public schools for the Battle of the Books program.
16. Feb. 14 Ruby Meijers made a Battle of the Books visit to Steele Street Public School.
17. On February 14, Jane Salmon visited the Battle of the Books team at St. Bernadette
Catholic Elementary School.
18. On February 18, Jane Salmon appeared on Rogers Daytime TV show to talk about
Black History Month and the Barrie Public Library.
19. On February 18, Jane Salmon visited the Battle of the Books team at W.R. Best Public
School.
20. Kym McOuat led a tour for 24 grade five and six students and two teachers from
Prince of Wales School on Feb. 22' d
21. February 24, Ruby Meijers visited 18 members of the Battle of the Books team at St.
Catherine of Sienna.
22. February 25, Jane Salmon visited the Battle of the Books team at Algonquin Ridge
Elementary School.
Page 69 of 162
12c) - Minutes of Barrie Public Library me...
23. On February 28, Jane Salmon attended a meeting of the Road to Reading Fun Fair
committee.
24. Lakehead University Education students Melissa and Angelika continued their unique
placement at the library by offering programs for children on Wednesday evenings
and Thursday afternoons.
25. Cindy Pomeroy -White contacted Georgian Copy to request their provision of free
printing of work from the Teen Photography workshop held in February. Their name
has been added to the website and the Library newsletter as donators to the library's
programs.
26. The Teen Advisory Board (TAB) welcomed a new member from -North Collegiate.
27. TAB is actively working on two new radio commercials to air on ROCK95 /KOOLFM
28. Cindy Pomeroy -White sent letters and contacted all Pizza establishments for National
Youth Week. She also spent time with a TAB member who helps to organize our
Bands Fundraiser nights, to plan for the Band Fundraiser to be held at the Library on
May 6 for National Youth Week.
29. During the month of February, 84 programs including storytimes, reading circles,
tours, outreach and teen programs were delivered to 1795 people.
30. Ruby Meijers prepared Black History Activities for Saturday Feb. 17.
31. Cindy Pomeroy -White created a mail group of past Creative Arts participants for the
"Name the online Magazine" contest. The winner will be announced April 15` at the
Coffee House night event.
III CIRCULATION SERVICES
1. 60 deliveries were made to 17 Nursing Homes using 47 volunteer hours. 1,879 were
circulated to Visiting Library patrons.
2. Pages and Circulation staff continued to work on "tagging" the downtown collection
for the implementation of the RFID security system.
3. Andrew Rogers and Laura LaFleshe attended the monthly circulation department
meeting to bring staff up -to -date on Bibliocommons.
4. Circulation staff continued to receive positive patron feedback on the presence of the
security guard in the Library. During February, the guard's services were reduced to
include Monday, Wednesday, Friday and Saturday.
IV INFORMATION TECIINOLOGY SERVICES
1. Freida Lund continues to work with LSC and the Library's EDIFACT invoices to
reduce the amount of manual intervention and invoicing required.
2. Freida also worked on the "mapping" rules for Bibliocommons.
3. Freida has also started ordering periodicals for the Painswick "opening day"
collection.
4. Karen Hanson continued to work on the Library's lease materials to include a new
collection code and creation of MARC records. Karen is also testing the capability to
distribute our processing profiles to our suppliers.
5. Andrew Rogers continued to work on linking Biblicommons to other aspects of our
services such as Novelist Select, etc.
6. Barb Romeo has started using the new DVD cleaning machine and was able to clear
up the backlog.
7. Melinda Walley prepared 5 blocks of materials for the institutional visiting library
service.
Page 70 of 162
12c) - Minutes of Barrie Public Library me...
8. Systems: An outage occurred on February 24, 2011 for approximately one hour
(started at 4:35 pm) — the explanation was that our wireless equipment connecting us
to the City stopped working and needed a "reboot ".
9. Bibliocommons corrected all our high priority tickets and the application has been
"released" to the staff for general testing and use.
10. The interlibrary loan process of holding materials behind the circulation counter will
be modified so that the items can be held on the exterior shelf like all other materials.
This will also enable the system to inform borrowers that the items are ready for pick-
up.
11. RFID tagging has been slowed as the pace of weeding the collection prior to tagging
has slowed to meet program and collection ordering needs. As part of the new
strategic plan, the Library will continue to look at sustainable selection and weeding
practices as the Library system continues to grow. One possible alternative is to use
system circulation reports to assist in deciding which material to remove.
12. The e- readers pilot project started to circulate amongst staff members in February.
13. The "Grab and Go" service for popular titles (7 nonfiction copies and 51 fiction
copies) appears to be very popular. Most of the copies are on the shelf for no more
than a few hours.
V COMMUNITY DEVELOPMENT
1. Five dragon boat teams are registered. Chris Vanderkruys met with Tim Horton's to
discuss Festival sponsorship. The first Dragon Boat Festival committee met in
February.
2. Chris attended Planned Giving monthly Executive meeting of the Counsel.
3. Chris is currently working on the Library's Strategic Plan brochure
4. Chris represented the Library and attended the Rama First Nations Library opening
5. Chris attended the International Festival of Authors (IFOA) planning event in Toronto
to plan for the event in Barrie this year.
6. Chris attended the United Way wind up event at the Ontario Lotteries and Gaming
Commission (OLG) representing the City of Barrie and Barrie Public Library
7. February Blues, February 5 was successful again.
8. Barrie Folk Society: Unplugged Saturday Night, February 26, has approximately 32
people attend. Chris is working with the Folk society to put on a new event at the
South Shore centre in May of this year.
9. Chris met with Barrie Examiner to investigate the new supplement called Progress
2011
10. The Capital Campaign is still working on a few donations that need to be finalized
before looking at how we will wind up this phase of the Library's campaign
VI VOLUNTEER PROGRAM
L Julie Ross was invited to provide a workshop on Volunteer Management at the
Georgian College Fundraising Conference to be held May 5` The theme is
Passionate Philanthropy. The following is a summary of Julie's workshop::
Finding the right volunteers to fill your organizational requirements is a lot of work, so once
you find them, it's important to ensure that they remain committed to your organization. In
this workshop, participants will learn how to recruit and retain volunteers by creating a
culture of volunteer appreciation. They will learn to recognize individual motivations for
Page 71 of 162
12c) - Minutes of Barrie Public Library me...
volunteering, and how to use both formal and informal ways of getting the most from their
volunteers:
2. Julie attended a meeting of the Professional Association of Volunteer Resources -
Ontario (PAVR -O) Conference Committee in Whitby on February 18 In her role as
Chair of the PAVR -O Bursary Committee which awards 3 bursaries to those who
would otherwise be unable to attend the conference, Julie wrote an article for the
PAVR -O e- Newsletter encouraging members to apply for the bursary and to nominate
a colleague for the Linda Buchanan Award for Outstanding Administration in the field
of Volunteer Management.
3. Two student co- operative education placements were placed with the Library this
semester.
4. Julie completed several reference forms and letters for students applying to university,
for scholarships and part-time jobs.
5. Julie recruited and scheduled volunteers to assist with Winterfest and Black Heritage
Crafts and Activities for children.
6. Julie chaired the Barrie Association of Volunteer Administrators (BAVA) and hosted
a BAVA Executive meeting in February.
7. In February volunteers were hired to fill seven volunteer positions. At the end of
February, we had 252 active volunteers.
8. Julie managed to deliver another shipment of books to Better World Books
VII BUILDING
1. City staff continues to work on Library lighting issues.
2: City Maintenance staff have been notified of customer comments regarding the lack of
washroom cleanliness.
3. 12 Incident Reports were completed in February which included staff being caught in
the elevator and rowdy youth. Most incidents were handled by the security guard. No
new needles have been reported as being found in the Sharp containers in the main
floor washrooms.
4. Heather Betz and Tracy Latimer attended a session at the City on the Ontario
Municipal Benchmark Indexing (OMBI) project. Heather and Tracy also participated
in the Expert Panel meeting for libraries reporting to the OMBI project.
5. BDO Dunwoody spent a week with the library as part of the annual audit process.
PREPARED BY A. Davis DATE March 24, 2011
Page 72 of 162
12c) - Minutes of Barrie Public Library me...
LIBRARY USAGE FOR THE MONTH OF: JANUARY 2011
SAME MTH
CURR
225
PREV
CURR
225
-8.91%
PREV YR
MTH
% +l-
YTD
YTD
1,166
1 CIRCULATION
TOTALATTENDANCE
1,462
1,391
-4.86%
1,462
1,391
Adult
77,460
73,965
- 4.51%
77,460
73,965
- 4.51%
Children
47,691
44,739
- 6.19%
47,691
44,739
- 6.19%
TOTAL CIRCULATION
125,151
118,704
-5.15%
125,151
118,704
- 5.15%
- 10.48%
10 COMPUTER RESERVATIONS
5,697
5,658
-0.68%
5,697
2 HOLDS PLACED
12,732
12,412
- 2.51%
12,732
12,412
-2.51%
3 INTERLIBRARY LOAN
a) Adult
1,074
2744
155.49%
1,074
Borrowed
234
242
3.42%
234
242
142%
Lent
103
292
183.50%
103
292
183.50%
4 MEMBERSHIP
7.62%
New members
614
547
- 10.91%
614
547
- 10.91%
Active Members
55,923
53,878
- 3.66%
55,923
53,878
- 3.66%
In Person Visits
44,109
41,688
-5.49%
44,109
41,688
-5.49%
5 INFORMATION REQUESTS
a) Main Floor Information
2,898
2,927
1.00%
2,898
2,927
1.00%
b) Second Floor Information
1,114
994
- 10.77%
1,114
994
- 10.77%
TOTAL INFORMATION REQUESTS
4,012
3,921
- 2.27%
4,012
3,921
- 2.27%
6 ON -LINE DATA BASE SEARCHES
13,081
6,231
- 52.37%
13,081
6,231
- 52.37%
7 COMMUNITY INFORMATION
a) Database records created
7
7
0.00%
7
7
0.00%
b) Database records updated_
137
187
36.50%
137
187
36.50%
a) Events records created
129
88
- 31.78%
129
88
- 31.78%
b) Events. records updated
91
116
27.47%
91
116
27.47%
8 COMMUNITY SERVICES
Programs & Tours
a) Adult
19
18
-5.26%
19
18
- 5.26%
b) Children/Young Adult
48
53
10.42%
48
53
10.42%
TOTAL PROGRAMS
67
71
5.97%
67
71
5.97%
Attendance
a) Adult
247
225
-8.91%
247
225
-8.91%
b) Children/Young Adult
1,215
1,166
- 4.03%
1,215
1,166
- 4.03%
TOTALATTENDANCE
1,462
1,391
-4.86%
1,462
1,391
- 4.86%
VISITS TO LIBRARY WEBSITE
9 (remote and in house)
200,069
179,105
- 10.48%
200,069
179,105
- 10.48%
10 COMPUTER RESERVATIONS
5,697
5,658
-0.68%
5,697
5,658
- 0.68%
11 NEW ITEMS
a) Adult
1,074
2744
155.49%
1,074
2,744
155.49%
b) Children/Young Adult
418
2059
1925837
418
2,059
392.58%
Collection size
261,990
281,952
7.62%
261,990
281,952
7.62%
12 VOLUNTEER HOURS 803.0 875.25 9.00% 803 875 9.00%
13 ROOM BOOKINGS 145 101 - 30.34% 145 101 - 30.34%
Page 73 of 162
12c) - Minutes of Barrie Public Library me...
LIBRARY USAGE FOR THE MONTH OF: FEBRUARY 2011
SAME MTH
CURB
130
PREV
CURR
355
- 15.68%
PREV YR
MTH
% +/_
YTD
YTD
2,967
1 CIRCULATION
TOTALATTENDANCE
2,360
1,931
- 18.18%
3,822
3,322
Adult
70,123
65,492
- 6.60%
147,583
139,457
- 5.51%
Children
48,564
47,492
-2.21%
96,255
92.231
- 4.18%
TOTAL CIRCULATION
118,687
112,984
-4.81%
243,838
231,688
-4.98%
- 8.44%
10 COMPUTER RESERVATIONS
5,564
5,104
- 8.27%
11,261
2 HOLDS PLACED
11,811
11,376
-3.68%
24,543
23,788
-3.08%
3 INTERLIBRARY LOAN
a) Adult
1,009
1688
67.29%
2,083
Borrowed
190
191
0.53%
424
433
2.12%
Lent
138
290
110.14%
241
582
141.49%
4 MEMBERSHIP
10.82%
New members
497
426
- 14.29%
1,111
973
- 12.42%
Active Members
55,983
54,415
- 2.80%
55,983
54,415
- 2.80%
In Person Visits
40,483
50,061
2166%
84,592
91,749
8.46%
5 INFORMATION REQUESTS
a) Main Floor Information
2,615
2,264
- 13.42%
5,513
5,191
- 5.84%
b) Second Floor Information
1,033
941
- 8.91%
2,147
1,935
- 9.87%
TOTAL INFORMATION REQUESTS
3,648
3,205
- 12.14%
7,660
7,126
- 6.97%
6 ON -LINE DATA BASE SEARCHES
19,045
10,875
- 42.90%
32,126
17,106
- 46.75%
7 COMMUNITY INFORMATION
a) Database records created
15
6
- 60.00%
22
13
- 40.91%
b) Database records updated
170
127
- 25.29%
307
314
2.28%
a) Events records created
127
119
- 6.30%
256
207
- 19.14%
b) Events records updated
118
67
- 43.22%
209
183
- 12.44%
8 COMMUNITY SERVICES
Programs & Tours
a) Adult
15
20
33.33%
34
38
11.76%
b) Children/Young Adult
84
85
1.19%
132
138
4.55%
TOTAL PROGRAMS
99
105
6.06%
166
176
6.02%
Attendance
a) Adult
174
130
- 25.29%
421
355
- 15.68%
b) ChildrenNoung Adult
2,186
1,801
- 17.61%
3,401
2,967
- 12.76%
TOTALATTENDANCE
2,360
1,931
- 18.18%
3,822
3,322
- 13.08%
VISITS TO LIBRARY WEBSITE
9 (remote and in house)
175,426
164,709
- 6.11%
375,495
343,814
- 8.44%
10 COMPUTER RESERVATIONS
5,564
5,104
- 8.27%
11,261
10,762
- 4.43%
11 NEW ITEMS
a) Adult
1,009
1688
67.29%
2,083
4,432
112.77%
b) Children/Young Adult
850
2634
2.098824
1,268
4,693
270.11%
Collection size
276,609
306,550
10.82%
276,609
306,550
10.82%
12 VOLUNTEER HOURS 890.0 835.5 - 6.12% 1,693 1,711 1.05%
13 ROOM BOOKINGS 155 150 - 3.23% 300 251 - 16.33%
Page 74 of 162
12d) - Minutes of Orillia Public Library rn
ORILLIA PUBLIC LIBRARY BOARD
MINUTES OF MARCH 23.2011 MEETING
A regular meeting of the Library Board was held at the Library commencing at 7:00 p.m.
PRESENT — BOARD — G. Guthrie, Chair; J. Rolland, Vice - Chair; R. Fountain; P. Hislop;
L. Murray; P. Orser; A. Parsons; P. Spears; R. Stevens
STAFF - S. Campbell, Interim CEO
K. Absalom, Director of Information Services
D. Rowe, Director of Technical Services
A. Sist, Interim Director of Children's Services
T. Chatten, Recorder
ABSENT — D. Evans, M. Seymour
Disclosure of Pecuniary Interest and General Nature Thereof — none
CONSENT AGENDA
Board members commented on the enclosed OLA Conference reports, in particular the remarks
made about selling discarded and donated books on -line. R. Berry would like to look into this
further to see if it could be beneficial to the Orillia Public Library.
MOTION #2011:05
Moved by P. Orser, seconded by R. Stevens that the consent agenda of the March 23, 2011
meeting be adopted. CARRIED
Appointment of a Timekeeper — none
DISCUSSION AGENDA
BUSINESS ARISING FROM THE MINUTES
Fundraising Committee - Update — There were four firms interviewed for the Capital Campaign
Fundraising Project, with two being shortlisted. The Goldie Company was selected, with Lee
Pigeau acting as the lead person as he was also involved with fundraising projects at Lakehead
University and the Hospital. The document outlining the campaign will be made available to all
board members for their information.
Boys & Girls Club — The Boys & Girls Club have been asked informally what their plans are
when the library moves back to the new building. After speaking with Rachel Howes it is their
intention to remain at an undetermined location in this area.
Page 75 of 162
12d) - Minutes of Orillia Public Library rn
EBooks — In response to comments from the last board meeting, K. Absalom outlined services
for ebooks that are available at the library at present. K. Absalom also commented that publisher
HarperCollins has put a restriction on the number of times their ebooks can be circulated,
expressing our intent not to purchase from them if this is the case.
MOTION #2011:06
Moved by R. Stevens, seconded by P. Spears that the Board of the Orillia Public Library
supports the library staff's decision to stop purchasing ebooks from HarperCollins. CARRIED
NEW BUSINESS
Volunteer Luncheon — The Board members were invited to attend the annual event on Monday
April 25 at Casino Rama at noon.
Ad Hoc Market Committee — Board/Library Representation — The City has asked if the Library
would like to have a representative sit on this committee; Peter Hislop has volunteered to do so.
RFID Project — City Council has requested that this be presented to the Mayor's Task Force, then
to Council for final approval once the Library has made their decision.
Motion Amendment
MOTION #2011:07
Moved by A. Parsons, seconded by P. Hislop that an amendment be made to Motion #2011:02
dated January 26, 2011 for the addition of the account name of Building Fund Reserve account
number 56 -6- 3210 -0844, to be used for the Library Fundraising Campaign. CARRIED
In Camera Discussion
Motion #2011:08
Moved by P. Orser, seconded by A. Parsons to go into committee of the whole at 7:25 p.m.
CARRIED
Motion #2011:09
Moved by P. Orser, seconded by R. Stevens to exit Committee of the Whole at 7:48 p.m.
CARRIED
Adjournment at 7:50 p.m.
CHIEF EXECUTIVE OFFICER
Page 76 of 162
12d) - Minutes of Orillia Public Library rn
REPORT OF THE DIRECTOR OF CHILDREN'S AND YOUTH SERVICES
March 2011
Submitted By Amanda Sist
Programs
Goal 2.1 Develop and maintain programs associated with identified groups.
The story time registration began this month, and all of the programs are running at full
capacity. We are very excited about this development, and hope that this trend
continues as we move back to the downtown location. The programs began at the end
of the month with full attendance for the six week session. This will be the last session
of storytime programs before the summer.
The Paws to Read program ended this month with requests for us to offer another
session of the program. We will be offering another six weeks of the program to begin
in April
This year children's Services staff decided to host a Harry Potter themed March Break
which included a Harry Potter movie marathon, trivia, and all ages programming. Our
program registration filled up extremely quickly, and by March break most of our
programs were full. All of the programs had fantastic attendance, and staff were so
involved in the concept that they even dressed up as characters from the books. The
most popular programs were the "Trip to Hogwarts" and the "Honeydukes Candy
making." As well we showed the unreleased version of Harry Potter and the Deathly
Hallows Part 1 to a large crowd who was eager to see it.
University Partnerships
Goal 7 The Library will investigate, develop and maintain partnerships in the community.
This month the Lakehead University programs concluded and all programs were well
received. We hope to partner up again in our new location!
Tween Programs
Goal 2.1 Develop and maintain programs associated with identified groups.
Mother daughter bookclub met this month on March 10th. They discussed "the Hunger
Games" by Suzanne Collins. They played a very competitive round of trivia, in which the
girls narrowly beat the moms. Most participants really liked the book and the rating was
8.7/10. The next meeting is April 07 and they are reading "The Breadwinner" by
Deborah Ellis.
Page 77 of 162
12d) - Minutes of Orillia Public Library rn
Teen Programs
Goal 2.1 Develop and maintain programs associated with identified groups.
Chick Chat was rescheduled from March 09 to March 23 due to a snow storm. They
discussed "Battle Royale" by Koushun Takami and "You are not There" by Samantha
Schutz. The girls loved the first book and gave it an average of 8.9/10. The second book
was met with mixed results from the group, and the score ended up being a 6.7. We
watched the movie for Battle Royale and the girls really liked it. The next meeting is
Wednesday April 13 to discuss the book "Freaks ".
Outreach and Publicity
Goal 4 The Library will advocate for increased public awareness of the value and range
of library services.
Material displays for this month included St. Patrick's Day Books, Easter books, and
Harry Potter /Magic books.
Goal 6: The Library will investigate, develop and maintain partnerships in the community
The library hosted the Boys and Girls Club Open house, in which members of the
community attended, and participating children made speeches to the group. Over sixty
participants attended.
This month the library held programs for both Sparks and Beavers. The programs were
a combination of introduction to the library and fun and games.
Boys and Girls Club Partnership
Goal 7 The Library will investigate, develop and maintain partnerships in the community
The Boys and Girls after school club continued this month with high attendance and
steady participation. They remained off site for their March Break programs, and came
back to the library after the break.
Group Visits and School Visits
Goal 2.7 Establish a mutually- beneficial presence in the school system.
Kelly Smith visited 6 schools and gave a program introducing strategies and providing
information on Battle of the Books.
Reference
Goal S Develop methods of measurement to evaluate the effectiveness of library services
and programs
Early Literacy Computer Use: 73
Reference Questions Answered: 422
Storytime Programs: 6 programs with 136 participants
March Break Programs: 13 programs with 264 participants
Page 78 of 162
12d) - Minutes of Orillia Public Library rn
REPORT FOR THE MONTH OF MARCH 2011
by Director of Information Services
Kelli Absalom
GOAL 2: Create and maintain lifelong relationships with users:
Volunteer hours for the month of March were 240.
Jayne Turvey interviewed two high school students as potential volunteers. One
has been accepted to work in the Children's Department. The other wishes to
begin when we move into the new building.
Jayne has been planning the Volunteer Luncheon to be held at Casino Rama on
April 25 The theme this year is "A Royal Thank You ". Seventy invitations have
been sent out.
GOAL 3: Optimize and customize library services to our user groups:
Jayne held two Lifescapes meetings in March with a total attendance of 21
people.
Jayne held a meeting of the Genealogy Club with 24 members in attendance.
Special guest, professional genealogist Ruth Blair of Blair Archival Research,
spoke about finding information online for United Kingdom research.
Michelle Sinclair created book displays and bookmarks on such topics as: St.
Patrick's Day, Spring, and National Nutrition Month.
The Bookworms Book Club, led by Michelle Sinclair and Lynn Lockhart, met in
March and 13 members participated in a discussion of "If Morning Ever Comes"
by Anne Tyler. The group was happy to welcome a new member.
The Talking Books Book Group met this month with low attendance but had an
interesting discussion. Active solicitation of new members is ongoing.
Twelve people were provided with library materials in our Community Outreach
program. Materials were also delivered to Victoria House and Birchmere
Retirement Residence.
Nancy Archer and I met to discuss our procedure of lending library materials
through interlibrary loan. We decided that any materials which have been
acquired in the last six months will not be lent to other libraries.
Susan Dance created a "Biography" collection for us in the Circulation module so
eventually all titles which are in this section will be indicated as such in the online
catalogue. This will ensure easier access to this collection for our patrons.
Page 79 of 162
12d) - Minutes of Orillia Public Library rn
The Orillia Big Read Committee met twice this month and discussed possible
book selections.
I proctored an exam for a library patron this month.
GOAL 4: Advocate for increased public awareness of the value and range
of library services:
Jayne spoke to a women's group at the Church of Latter Day Saints about family
history and the Genealogy Club. There were 35 people in attendance.
Jayne published the quarterly OPL Newsletter this month.
GOAL 5: Develop methods of measurement to evaluate the effectiveness of
library services and programs:
Reference Questions Answered
1315
Internet Use
1664
Wireless Use
181
Database Lo ins
1337
Homepa e Visits
3418
Offsite materials retrieved for patrons
79
GOAL 6: Investigate, develop and maintain partnerships in the community.
I attended an Information Orillia board meeting this month.
Jayne spoke with the Friends of the Orillia Public Library president to bring her
up to date on the "Antiques and Heirlooms" fundraiser. Two Fundraising
Committee meetings were also held to plan the event. Jayne continues to
contact potential appraisers and vendors for the event.
Goal 7: Attract, develop and maintain a trained and educated workforce.
Chantale Boileau attended an Ontario Public Libraries Association meeting and a
Human Library committee meeting in Toronto. She also attended a Human
Library meeting at the Barrie Public Library.
Page 80 of 162
12d) - Minutes of Orillia Public Library rn
REPORT OF THE DIRECTOR OF TECHNICAL SERVICES
MARCH 2011
Circulation
Borrowing stayed strong in March, with a total of 22,059 items checked out or
renewed a 4 % increase over 2010. Reserves on materials are up substantially
as well, probably because the new library system makes the process much
easier, especially from home.
Library visits seems to have settled around the 13,500- per- month level, about
410 per day.
Joyce Dempsey was away for a large part of the month on vacation, giving the
staff a chance to fend for themselves, which they did very well.
Technical Processing
In March we released a Request For Proposal (RFP) for a RFID -base collection
management system. Library RFID systems use passive, low- powered radio
technology to read identifying data tags attached to library materials. Each
RFID tag is programmed with information about the item it is attached to, e.g.
author, title, ISBN.
Libraries place these tags in library materials (books, DVDs, CDs, etc.). The
tags are used to check materials out and in, and are also a component in the
library's security system.
Benefits of RFID
This technology improves the speed and accuracy of most circulation and
shelving functions, while protecting the library collection. By automating a
number of time consuming operations, RFID will free staff to be redeployed to
provide customer services in other areas of the library. RFID has also been
shown to reduce repetitive motion injuries.
RFID will replace the magnetic -based Tattle -tape system the library presently
uses. The library's equipment is 14 years old and should be replaced.
We are experimenting with TP statistics and reporting, in light of the
capabilities of the Library. Solution system, and do not have statistics yet for
March.
Submitted by David Rowe
Page 81 of 162
12d) - Minutes of Orillia Public Library rn
REPORT OF THE CEO
March 2011
Submitted by Suzanne Campbell
GOAL # 4 The Library will advocate for increased public awareness of the value and
range of library services.
A steering committee, made up of Board members Gay Guthrie and Joanna Rolland, staff
members Suzanne Campbell and Jayne Turvey, and consultant Lee Pigeau was
established. The steering committee worked on editing the Case for Support developed
by the Goldie Company. A list of potential co- chairs and campaign volunteers was also
developed. The next step will be choosing co- chairs and a volunteer committee.
GOAL # 7 The Library will attract, develop and maintain a trained and educated
workforce and leadership that reflect our values and ethics.
• staff meeting was held on March 24'.
• Joint Health and Safety Committee meeting was held on March 23
• safety inspection was conducted by Health and Safety Committee members Jai
Khemraj and Jennifer Murrant. A few problems were noted but were easily fixed.
GOAL # 1 The Library will increase its size to meet the standards for the population
served.
A meeting with the landscape architects and the engineers examining the Opera House
for structural problems took place on March 9 th , in attendance were Lori Koughan, Craig
Metcalf, Krista Story, Bruce Duncan (pm only), Werner Sommer, two engineers
examining the Opera House, Mayor Orsi, representatives from Aquacon, Councillor
Kehoe, and Suzanne Campbell and Brian Jewitt. The morning meeting was devoted to
the engineers report on their findings to date on the structural assessment of the Opera
House. The need for work and the degree of work to be conducted was discussed. The
impact of the landscaping work on the Opera House was also discussed and it was
determined that the work on the library would have little impact but the Opera House
would continue to be monitored for vibrations. If vibrations become a problem then
Aquacon will adapt the method used in completing the work.
The afternoon of March 9 was devoted to a presentation from the landscape architect.
The design was presented and a discussion occurred concerning responsibility for snow
removal, especially on days the library is not open. Preliminary designs of the area look
great, including sculptural lighting reflecting the market theme.
Page 82 of 162
12d) - Minutes of Orillia Public Library rn
A request went to Council to approve the request to tender the RFID project, this received
approval from Council and an RFP has been issued.
New Library
• On schedule and on budget (expecting an updated schedule depending on the
decision on the Opera House repairs)
• Mechanical— ductwork, air handling is about 50 % complete.
• Electrical is in place - lights in the basement are working
• Sprinklers are 90% complete
• Structural studs are 75% finished
• Structural steel is 90% complete
• Windows are about 20% complete
• Masonry is about 60% complete -block walls inside are being built
• Landscaping should be starting this month but is delayed due to the structural
study of the Opera House
• Site servicing delayed - waiting for Council decision on the Opera House
• Building should be enclosed by the end of April
Opera House Structural Report
• Determined that the Library building project was having no effect on the Opera
House
• Depending on the decision of council, structural work of the Opera House may
have an impact on the Library project.
Page 83 of 162
12d) - Minutes of Orillia Public Library rn
QUARTERLY REPORT FOR JANUARY TO MARCH 2011
CIRCULATION OF MATERIALS Jan-Mar Jan-Mar
PRINT 2010 2011
Books 44097 45975
Periodicals 2474 2407
Maps, Gov't. Publications, Pamphlets, Pictures 17 0
Interlibrary Loan - Borrowed 513 482
Interlibrary Loan - Loaned 754 479
NON -PRINT
CD -ROMs
11
10
Equipment
5
12
Microfilms ILLoan - Borrowed
7
14
Microfilms ILLoan - Loaned
N/A
N/A
Multi -Media
8
8
Other Materials
0
0
Other Materials ILLoan - Borrowed
0
3
Other Materials ILLoan - Loaned
15
6
Sound Recordings
3072
3110
Talking Books ILLoan - Borrowed
2
5
(and Books -on -Tape) - Loaned
21
12
Videos and DVDs
6063
6141
Videos and DVDs ILLoan - Borrowed
11
41
Videos and DVDs ILLoan - Loaned
61
36
k_* =1
REFERENCE TRANSACTIONS
Adult
3976
4058
Children
1875
1135
Directional/Telephone Queries
514
335
E -Mail /Mail /Fax Requests
398
762
Extended Computer Help
285
388
Other Libraries
1373
1063
Rea ders' Advisory
621
642
TOTAL ..RO) , tENC E TRANSACTIONS
p42
8383'
INTERNET /COMPUTER USE
Adult/Children
4279
4205
Online Product Logins
4039
5016
Local News /Images Index Visits (NEW)
0
2260
Web Page Visits
6053
10738
Wir eless
229
458
TONAL INTERNET /CC1MP ITER USA
14 71
22677
IN- LIBRARY USE OF NON - FICTION MATERIALS
2323
2151
RETRIEVAL OF OFF -SITE MATERIALS
141
228
IN- LIBR ARY USE OF MICROFILM /FICHE
177
223
C;RA�O 't3TAL 1B AR USE
83185
= 1 4 3=
Page 84 of 162
12d) - Minutes of Orillia Public Library rn
SERVICES - CONTINUED
Jan-Mar
Jan-Mar
2010
2011
PROGRAMS - ADULT SERVICES
256
363
In- Library - Group Visits /Programs
17
18
* Attendance
279
262
Out of Library - Talks to Groups
10
4
* Attendance
253
120
PROGRAMS - YOUNG ADULT SERVICES
7
3
In- Library - Programs
3
2
* Attendance
21
20
PROGRAMS - CHILDREN'S SERVICES
0
2
In- Library - Group Visits
69
67
* Attendance
872
825
- Story Hours
42
31
* Attendance
723
675
- Other
20
39
* Attendance
413
531
Out of Library - Talks to Groups
0
1
* Attendance
0
20
- Programs
13
12
* Attendance
139
122
LIBRARY VISITS (Door Count) 34758 34969
AVERAGE PER DAY (Incl. Sunday) 408 410
NUMBER OF NEW BORROWERS REGISTERED
2010
2011
Adult - City of Orillia
256
363
- Township of Oro - Medonte
45
42
- Township of Severn
55
52
- Non - Resident - Annual
0
3
- Six Month
1
0
- Occasional
7
3
- Non - Resident Taxpayer
4
2
- Lakehead Students
9
8
- Library Staff & Volunteers
0
2
Children - City of Orillia
126
78
- Township of Oro - Medonte
13
6
- Township of Severn
11
1
Institutional
0
0
Other (eg. Reciprocal /Learning Centre /Nursing Homes)
7
3
Page 85 of 162
12d) - Minutes of Orillia Public Library rn
Ministry of Tourism and Culture Ministere du Tourisme et de la Culture
Minister Ministre
9th Floor, Hearst Block 9' etage, Edifice Hearst
900 Bay Street 900, rue Bay
Toronto, ON M7A 2E1 Toronto, ON M7A 2E1
Tel: (416) 326 -9326 Tel.: (416) 326 -9326
Fax: (416) 326 -9338 Telec.: (416) 326 -9338 Ontario
April 14, 2011
Dear Library Board Partner:
As the Ontario economy turns the comer and we continue to advance in a knowledge
economy, public libraries are crucial to our future. This is why the McGuinty government is
investing $2.85 million in one -time funding to strengthen Ontario's public library system.
Our government recognizes the challenges that public libraries face with increasing demand
for services and meeting the needs of diverse communities, businesses and entrepreneurs
among others with limited funding resources.
The McGuinty government recognizes the immeasurable impact that public libraries have on
making our communities socially and economically stronger. We value the great work that
you do — as important partners in promoting literacy and life -long learning and creating an
environment where Ontarians feel welcome and connected.
In recognition of your important contributions, the province is providing $1.9 million to
public libraries in support of your efforts to build collections and programs that strengthen
community services. This investment is a step forward in addressing the needs of public
libraries.
I have asked the Southern Ontario Library Service, in collaboration with Ontario Library
Service — North, to administer the funding to public libraries on our behalf. Agency staff will
be in contact with you shortly to deliver the funding.
In addition, we are investing a combined $950,000 in the Southern Ontario Library Service
and Ontario Library Service — North. This funding will help our agencies to maintain the
delivery of important services, including Inter - Library Loan, on which you rely.
On behalf of the Ministry of Tourism and Culture, I look forward to continue working with
you to address your future needs. Ontario is proud to support public libraries in providing
equitable access to information and delivering innovative programs that are strengthening
Ontario's economic prosperity.
Yours truly,
Michael Chan
Minister
c: Ms. Laurey Gillies, CEO, Southern Ontario Library Service
Ms. Leanne Clendening, CEO, Ontario Library Service — North
Mr. Steven Davidson, Deputy Minister (A)
Page 86 of 162
12e) - Minutes of Nottawasaga Valley Conse...
A
�p NOTTAWASAGA VALLEY CONSERVATION AUTHORITY
BOARD OF DIRECTORS 03/11
<�IN � MINUTES
� 2 0 Date: Friday March 25, 2011
Time: 9:00 a.m.
Location: John L. Jose Learning Centre, Tiffin Conservation Area, Utopia, On
PRESENT:
Chair: Walter Benotto
Town of Shelburne
Vice Chair: Joan Sutherland
Town of New Tecumseth
Past Chair: Fred Nix
Town of Mono
Members:
Gail Ardiel
Town of the Blue Mountains
Nina Bifolchi
Town of Wasaga Beach
Mary Brett
Township ofAdjala- Tosorontio
Daniel Davidson
Town of Innisfil
Mike Edwards
Town of Collingwood
Earl Hawkins
Township of Mulmur
Ralph Hough
Township of Oro- Medonte
Brian Jackson
City of Barrie
Rob Keffer
Township of Bradford West Gwillimbury
Kevin Lloyd
Town of Collingwood
Bob Marrs
Town of New Tecumseth
Paul McQueen
Municipality of Grey Highlands
Brent Preston
Township of Clearview
Perry Ritchie
Township of Springwater
Alicia Savage
Township of Clearview
Michael Smith
Township of Essa
Percy Way
Township of Amaranth
Darren White
Township of Melancthon
Keith White
Township of Essa
Regrets:
Rick Webster
Township of Springwater
Staff Present:
Wayne R. Wilson, CAO /Secretary Treasurer
Susan Richards, Manager, Administration and Human Resources
Caleigh Culbine, Communications /PR Coordinator
Christine May, Finance Administrative Coordinator
Byron Wesson, Director, Land Operations and Stewardship Services
Fred Dobbs, Manager, Stewardship Services
Chris Hibberd, Director of Planning
Barb Perreault, Senior Environmental Officer
Glenn Switzer, Director, Engineering and Technical Services
Guest:
Mike Laycock Auditor, BDO Canada
Recorder:
Laurie Barron, Executive Assistant
Page 87 of 162
12e) - Minutes of Nottawasaga Valley Conse...
BOARD OF DIRECTORS MINUTES MEETING No: 03/11 March 25, 2011 Page 2 of 7
1. CALL TO ORDER
Chair Benotto called the meeting to order at 9:00 a.m.
2. MOTION TO ADOPT AGENDA
Additional item added under correspondence item 14 (I)
Additional resolution #4 establishing an audit committee
RES. #1 MOVED BY: Bob Marrs SECONDED BY: Brian Jackson
RESOLVED THAT: The Agenda for Board of Directors meeting 02/11 dated 25 February, 2011
be adopted.
Carried;
3. PECUNIARY INTEREST DECLARATION
None declared
4. MINUTES
4.1 Minutes of the Board of Directors Meeting 02/11 dated 25 February, 2011
RES. #2 MOVED BY: Bob Marrs SECONDED BY: Brian Jackson
RESOLVED THAT: The Minutes of the Board of Directors Meeting 02/11 dated 25 February,
2011 be approved.
Carried;
5. BUSINESS ARISING FROM MINUTES
Business arising from the Feb 25/11 minutes are addressed below in staff report items 7.5, 7.6,
7.7 and 9.2.
STAFF REPORTS
6. REPORT OF THE CAO /SECRETARY- TREASURER
6.1 2011 NVCA Budget
RES. #3 MOVED BY: Brian Jackson SECONDED BY: Bob Marrs
RESOLVED THAT: The review of the proposed 2011 budget by the CAO /Secretary Treasurer be
received.
Carried;
6.2 Approval of Non - Matching Levy
RES. #4 MOVED BY: Bob Marrs SECONDED BY: Percy Way
WHEREAS: the Non - Matching Levy for the proposed and duly circulated 2011 Budget is
$1,675,106.25; and,
WHEREAS: a quorum of members is present and each member's vote is weighted according to
the municipal share of the NVCA Current Value Assessment provided by the Province of Ontario
and as circulated, therefore:,
BE IT RESOLVED: that the Non- Matching Levy for the NVCA 2011 Budget be approved at
$1,675,106.25.
Page 88 of 162
12e) - Minutes of Nottawasaga Valley Conse...
BOARD OF DIRECTORS MINUTES MEETING No: 03/11 March 25, 2011 Page 3 of 7
RECORDED VOTE:
In Favour
Mary Brett, Adjala - Tosorontio
Brian Jackson, City of Barrie
Gail Ardiel, Blue Mountains
Rob Keffer, Bradford West Gwillimbury
Alicia Savage, Clearview
Brent Preston, Clearview
Keith White, Essa
Michael Smith, Essa
Paul McQueen, Grey Highlands
Dan Davidson, Innisfil
Darren White, Melanchton
Fred Nix, Mono
Joan Sutherland, New Tecumseth
Bob Marrs, New Tecumseth
Walter Benotto, Shelburne
Nina Bifolchi, Wasaga Beach
Against
Percy Way, Amaranth
Mike Edwards, Collingwood
Kevin Lolyd, Collingwood
Earl Hawkins, Mulmur
Ralph Hough, Oro Medonte
Perry Ritchie, Springwater
Total in favour = 72.1744%
Total against = 27.8254%
Carried;
Note: The Matching Levy for the 2011 Budget of $183,960 was unanimously approved by the
Board, Resolution No. 5, at the BOD's meeting of February 25, 2011.
6.3 General Budget Vote
RES. #5 MOVED BY: Bob Marrs SECONDED BY: Percy Way
WHEREAS: the Matching and Non - Matching levies for the 2011 NVCA Budget have been duly
approved by the NVCA Board of Directors, with a total expenditure of $4,069,066.25.
BE IT RESOLVED: that staff be directed to implement the approved budget and report budget
activity to the Board on a monthly basis with quarterly budget update reports.
Carried;
The Board of Directors recessed at 10:05 a.m.
The Board of Directors reconvened at 10:15 a.m.
7. PRESENTATION TO THE BOARD:
Michael Laycock, Auditor, BDO Canada, presented the 2010 NVCA Audited Statements. Mr.
Laycock reviewed the audit findings with the Board of Directors and advised that no evidence of
any misstatements were detected and, accordingly, has issued an unqualified audit report for the
year ending December 31, 2010.
7.1 2010 Financial Statements -Auditor's Report
RES. #6 MOVED BY: Bob Marrs SECONDED BY: Brian Jackson
RESOLVED THAT: The Board receive the 2010 NVCA Financial Statements as presented by
Mike Laycock, BDO Canada LLP; and,
FURTHERMORE THAT: A copy be sent to the Minister of Natural Resources and
Conservation Ontario, and placed on the NVCA Website; and,
FURTHERMORE: That the 2010 Operations surplus amount of $183,702 be used to restore the
Planning Reserve in the amount of $168,702 and to restore the Land Acquisition Reserve in the
amount of $15,000.
Carried;
Page 89 of 162
12e) - Minutes of Nottawasaga Valley Conse...
BOARD OF DIRECTORS MINUTES MEETING No: 03/11 March 25, 2011 Page 4 of 7
RES. #7 MOVED BY: Daniel Davidson SECONDED BY: Mary Brett
WHEREAS: the Auditor recommends the establishment of an NVCA Audit Committee;
therefore,
BE IT RESOLVED: that the NVCA establish an Audit Committee consisting of: NVCA Chair,
NVCA Vice Chair, NVCA Past Chair and NVCA CAO /Secretary- Treasurer
Carried;
8. REPORT OF THE CAO /SECRETARY- TREASURER
8.1 Conservation Authority Mandate Responsibilities
RES. #8 MOVED BY: Brian Jackson SECONDED BY: Bob Marrs
RESOLVED: That CAO /Secretary- Treasurer report on Conservation Authority Mandate
responsibilities be received for information.
Carried;
8.2 Township of Oro - Medonte weighted vote request for Conservation Authority
matters
RES. #9 MOVED BY: Kevin Lloyd SECONDED BY: Rob Keffer
RESOLVED THAT: The CAO /Secretary- Treasurer report dated March 25` 2011, regarding the
request from the Township of Oro - Medonte to have weighted votes for Conservation Authority
matters be received; and
FURTHER THAT: staff seek legal advice regarding options to consider a weighted vote.
8.3 NVCA SALARY & PAY EQUITY REVIEW
RES. #10 MOVED BY: Rob Keffer SECONDED BY: Mike Smith
RESOLVED THAT: As per the NVCA Salary Administration Policy & Procedure,
staff prepare an RFP for a compensation review including pay equity and salaries;
and,
THAT: A Salary Review Ad Hoc Committee consisting of 3 Board members and
the CAO /Secretary- Treasurer and Manager of Administration & Human Resources,
be struck to review the RFP for distribution, review the proposals, and recommend
to the Board the successful consultant and budget.
Staff were directed to bring back a salary comparison report for the information of the Board.
Carried;
Defeated;
9. REPORT OF THE CAO /SECRETARY- TREASURER AND FINANCE ADMINISTRATIVE
COORDINATOR
Financial Activity Report Summary:
a) Accounts Receivable Summary, for the month of December, 2010.
RES. #11 MOVED BY: Rob Keffer SECONDED BY: Michael Smith
RESOLVED THAT: The Chair be authorized to receive the Accounts Receivable as at December
31, 2010 in the amount of $647,180.61 including Planning items of $452,050.60.
Carried;
Page 90 of 162
12e) - Minutes of Nottawasaga Valley Conse...
BOARD OF DIRECTORS MINUTES MEETING No: 03/11 March 25, 2011 Page 5 of 7
b) Summary of Disbursements month of December, 2010
RES. #12 MOVED BY: Alicia Savage SECONDED BY: Mike Edwards
RESOLVED THAT: The Chair be authorized to approve disbursements as at December 31,
2010, in the sum of $599,709.87, including wages (net of withholdings) of $122,083.69.
Carried;
c) Statement of Operations for Period Ending 31 December, 2010
RES. #13 MOVED BY: Rob Keffer SECONDED BY: Michael Smith
RESOLVED THAT: The Combined Statement of Operations Program Summary as at 31
December, 2010 be received.
Carried;
Discussion ensued regarding account details. The members agreed that details of the accounts will be
provided on request and that a summary of accounts will be presented on each month's agenda.
10. REPORT OF THE DIRECTOR OF PLANNING
10.1 Permits for Ratification for the period November 18, 2010 to March 4, 2011.
RES. #14 MOVED BY: Darren White SECONDED BY: Paul McQueen
RESOLVED THAT: The Permits /Approvals issued by staff for the period November 18, 2010 to
March 4, 2011 be approved.
Carried;
10.2 STATUS UPDATE ON IMPLEMENTATION OF THE PLANNING PROGRAM REVIEW
RES. #15 MOVED BY: Paul McQueen SECONDED BY: Darren White
RESOLVED THAT: The planning program review update report be received and that staff
continue to implement the review recommendations in accordance with the December 10, 2010
staff report.
Carried;
11. NVCA SIGNING AUTHORITY OFFICERS
RES. #16 MOVED BY: Darren White SECONDED BY: Paul McQueen
RESOLVED THAT: Resolution No.12 of the Executive Committee Meeting No. 02 -09
held on January 23, 2009 be rescinded and;
THAT: the following officers /staff be appointed Signing Officers for the purposes of NVCA
Business Banking Services and NVCA Contract /Agreements:
Walter Benotto, Chair
Joan Sutherland, Vice Chair
Fred Nix, Past Chair
Wayne Wilson, CAO /Secretary- Treasurer
Susan Richards, Manager of Administration and Human Resources
Carried;
12. BOARD MEMBER ORIENTATION
Discussion with the members concluded that orientation will be spread over the months
of April and May and will be conducted after the regular meeting of the Board of
Directors.
Page 91 of 162
12e) - Minutes of Nottawasaga Valley Conse...
BOARD OF DIRECTORS MINUTES MEETING No: 03/11 March 25, 2011 Page 6 of 7
13. NEW OR UNFINISHED BUSINESS
None presented
14. CORRESPONDENCE
(a) The Township of Oro - Medonte dated February 24, 2011 re: supports Collingwood motion
regarding the NVCA Draft 2011 Budget Notice and a request to reassess NVCA weighted
voting.
(b) The Town of The Blue Mountains dated Feb 23/11 re: thank you for supporting the
development of The Blue Mountain Sustainable Path.
(c) Conservation Ontario notice received Feb 18/11 re: Climate change is here,
environmental commissioner says.
(d) Copy of correspondence from the Founding Director of Toronto Wind Action sent to
Conservation Authorities of Ontario dated Jan 4/11 re: Opposing the construction of all
wind turbines in Ontario. Response from Don Pearson, General Manager, Conservation
Ontario dated Feb 15/11.
(e) Conservation Ontario dated Feb 28/11 re: Second Extension of the 2007 Canada - Ontario
Agreement respecting the Great Lakes Basin Ecosystem (CEPA Environmental Registry)
(f) Resolution from the Township of Essa dated Feb 16/11 re: approval of overflow parking
vehicles along the shoulders of 8` line during the 2011 Spring Tonic Maple Syrup Festival
Apr 2 -3, 2011.
(g) E -mail from Ministry of Natural Resources, Peterborough Biodiversity Branch, March 17,
2011, re: Approval of amendments to Ontario Regulation 97/04.
(h) Thank you letters from Grade 2 students, Public School students to the Education program
(i) Auditors, BDO Canada LLP, Engagement letter, Nov. 15, 2010
(j) Ltr. to Wayne Wilson, CAO /Secretary- Treasurer, NVCA, 4 March 2011, from
The Highland Companies regarding the Highland Companies, Proposed
Melancthon Quarry Applications — 45 day notification and consultation
process.
(k) Memo from Conservation Ontario Council — Committee of the Whole, Feb.
24, 2011, re 2009 Conservation Authorities Survey Results — Summary
(1) Ltr. from North Dufferin Agricultural and Community Taskforce dated Mar. 23/11 to Mayor
and Council of NVCA member municipalities re: 2,400 acre 200 foot below the water table
Melancthon quarry. Request for a resolution directed to Premier McGuinty and the
Minister of Natural Resources to extend the comment period by six months
(see item 14.j) above.
RES. #17 MOVED BY: Brent Preston SECONDED BY: Mike Edwards
BE IT RESOLVED THAT: due to the volume of material and complexity of the Highland
Companies application under the Aggregate Resources Act, the NVCA requests that the Ministry
of Natural Resources extend the deadline for comment by 120 days to August 26, 2011; and,
THAT: the request be circulated to all NVCA member municipalities.
Carried;
Page 92 of 162
12e) - Minutes of Nottawasaga Valley Conse...
BOARD OF DIRECTORS MINUTES MEETING No: 03/11 March 25, 2011 Page 7 of 7
RES. #18 MOVED BY: Michael Smith SECONDED BY: Paul McQueen
RESOLVED THAT: Correspondence not specifically dealt with be placed on file.
Carried;
FUTURE MEETINGS
Board of Directors —April 29/11 (9:00 a.m.)
Nottawasaga Valley Source Protection Authority—April 29/11 (11:00 a.m.) following the BOD
EVENTS
`SPRING TONIC' APRIL 2 ND AND 3 RD
Join us on Saturday, April 2nd and Sunday April 3rd, 2011 for a fun filled day at the Tiffin
Centre. Learn how maple syrup is made and have a delicious pan -cake and sausage
breakfast. Kids will enjoy horse -drawn wagon rides, making crafts, live music, face painting,
Zoo to You, and more.
ADJOURN
RES. #19 MOVED BY: Paul McQueen SECONDED BY: Michael Smith
RESOLVED THAT: This meeting adjourn at 12:10 p.m. to meet again at the all of the Chair.
Carried;
Walter Benotto, N.V.C.A. Chair
Approved this 29 day of April , 2011
Wayne R. Wilson, CAO /Secretary- Treasurer
Page 93 of 162
12f) - Minutes of Lake Simcoe Region Conse...
G! ° BOARD OF DIRECTORS' MEETING
Van NO. BOD -03 -11 - Friday March 25, 2011
....
Auth ority
LSRCA Boardroom
NEWMARKET, ON
MINUTES
Board Members Present:
Mayor V. Hackson, Chair
Regional Councillor B. Drew, Vice -Chair
Councillor M. Baier
Regional Councillor J. Ballinger
Regional Councillor D. Bath
Mr. E. Bull
Councillor G. Campbell
Councillor M. Coutanche
Councillor P. Craig
Councillor D. Crake
Mayor G. Dawe
Councillor A. Eek
Councillor K. Ferdinands
Mayor R. Grossi
Councillor B. Haire
Councillor D. Kerwin
Councillor J. O'Donnell
Councillor B. Ward
Regrets:
Regional Councillor J. Ballinger
Councillor G. Campbell
Councillor D. Crake
Mayor R. Grossi
Mayor A. Orsi
Staff Present:
D. G. Wood, Chief Administrative Officer
B. Kemp, General Manager, Conservation Lands
J. Lee, General Manager, Corporate & Financial Services
M. Walters, General Manager, Watershed Management
R. Jarrett, General Manager, Communications & Education
R. Baldwin, Director, Planning & development Services
B. Booth, Manager, Planning, Regulations and Enforcement
K. Yemm, Manager, Corporate Communications
K. Kennedy, Land Securement Officer
G. Casey, Coordinator, Board /CAO, Projects and Services
Guests:
Mr. J. Holland, Resident of the City of Barrie
Councillor M. Johnston, Town of East Gwillimbury
I. DECLARATION OF PECUNIARY INTEREST
None indicated for the record of this meeting.
II. APPROVAL OF THE AGENDA
Moved by: M. Coutanche Seconded by: E. Bull
BOD -35 -11 RESOLVED THAT the content of the Agenda for the March 25`', 2011,
meeting of the Board of Directors be approved as amended to include
the Tabled Item — information on new regulation amending Ontario
Regulation 97/04.
CARRIED
Page 94 of 162
12f) - Minutes of Lake Simcoe Region Conse...
Lake Simcoe Region Conservation Authority
Board of Directors Meeting No. BOD -03 -11
March 25, 2011 — Minutes
Page 2 of 9
III. ADOPTION OF THE MINUTES
(a) Board of Directors
Moved by: A. Eek Seconded by: P. Craig
BOD -36 -11 RESOLVED THAT the minutes of the Board of Directors Meeting No.
BOD -03 -11 held on March 25` 2011, be adopted and approved as
printed and circulated.
CARRIED
IV. ANNOUNCEMENTS
(a) Conservation Foundation Dinner
The Board received a presentation detailing the Annual Conservation Dinner which will be held on
Friday, May 13 2011, at Riviera Parque, Concord. Some new concepts being introduced with this
year's event were highlighted, including the option of ordering tickets online and viewing and
bidding for the auction items on line.
Everyone is invited to visit http:llwww.isrca.on.ca /Foundation /2011 conservation dinner.html for
more information, purchase tickets and to review the auction items and place bids. Items are added
daily so visit the site regularly.
Alternatively, for tickets please contact Judy Milner at j.pilner[a lsrca.on.ca or by phone at 905 -895-
1281 ext 241.
Chair Hackson added that this is a wonderful event and encouraged all Members to plan to attend
and to also circulate this information to their respective Councils and staff.
(b) Visit from the Indonesia Government
The CAO advised that, in partnership with Conservation Ontario, the LSRCA will be welcoming
representatives from the Indonesian Government on June 24 2011, as part of their "Study Tour of
Canada ".
(c) Municipal Budget Presentations
Councillor John O'Donnell (Township of Ramara) and Councillor Maria Baier(Town of Innisfil)
extended thanks to the CAO and General Manager, Corporate and Financial Services for providing
the budget presentation to their respective Councils. It was very informative and helpful.
V. PRESENTATIONS
(a) Phosphorus Reduction Strategy
The General Manager, Watershed Management provided an overview presentation related
to the Phosphorus Reduction Strategy.
Page 95 of 162
12f) - Minutes of Lake Simcoe Region Conse...
Lake Simcoe Region Conservation Authority
Board of Directors Meeting No. BOD -03 -11
March 25, 2011 — Minutes
Page 3 of 9
The CAO congratulated the General Manager and his team for the work done on the
Phosphorus Reduction Strategy. In addition, the CAO advised the Board that she currently
sits on the Lake Simcoe Coordinating Committee and believes it would be beneficial to have
this presentation provided to the Ministry of the Environment Lake Simcoe Team for further
discussion.
The Board endorsed this recommendation and further requested that once this
presentation has been shared with all interested parties that staff report back to the Board
with an update.
Moved by: G. Dawe Seconded by: A. Eek
BOD -37 -11 THAT the presentation provided by the General Manager, Watershed
Management related to the Phosphorus Reduction Strategy be received
for information; and
FURTHER THAT LSRCA staff be requested to present this work to the
Lake Simcoe Protection Plan Team, Ministry of the Environment, for
further discussion and report back to the Board of Directors.
CARRIED
VI. DEPUTATIONS
There were no Deputations scheduled for this meeting.
VII. HEARINGS
There were no Hearings scheduled for this meeting.
VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 4, 5, 7, 9, 11 and 12 were identified for separate discussion.
IX. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by: E. Bull Seconded by: B. Drew
BOD -38 -11 RESOLVED THAT the following recommendations respecting the matters
listed as "Items Not Requiring Separate Discussion" be adopted as
submitted to the Board and staff be authorized to take all necessary
action required to give effect to same.
CARRIED
Page 96 of 162
12f) - Minutes of Lake Simcoe Region Conse...
Lake Simcoe Region Conservation Authority
Board of Directors Meeting No. BOD -03 -11
March 25, 2011 — Minutes
Page 4 of 9
1. Development, Interference with Wetlands and Alterations to
Shorelines and Watercourses Regulation 179/06
BOD -39 -11 RESOLVED THAT applications under Section 28 of the Conservation
Authorities Act and Ontario Regulation 179/06 be received.
2. Correspondence
BOD -40 -11 RESOLVED THAT the correspondence listed in the March 25` 2011,
agenda as items 2 (a) and (b) be received for information.
3. Monthly Communications Update
BOD -41 -11 RESOLVED THAT the Monthly Communications Update — Summary, for
the period February 1 to 28, 2011, be received for information.
6. Granting of Permits issued under
Ontario Regulation 179 /06— Shoreline Lands
BOD -42 -11 RESOLVED THAT Staff Report 15- 11 -BOD regarding the issuance of
permits under Ontario Regulation 179/06 — Shoreline Lands be received
for information.
8. Climate Change Adaptation Strategy - Modelling Exercise
BOD- 43 -11: THAT Staff Report No. 17- 11 -BOD to retain Louis Berger Group Inc. to
undertake Climate Change Modelling using the Canadian Water
Evaluation Tool (CANWET) model at a cost of $50,000 (excluding taxes)
be received and approved; and
FURTHER THAT the Authority's Board of Directors authorize the Chair
and CAO to enter into a Professional Services Agreement with Louis
Berger Group Inc., to undertake the work.
10. Public Sector Salary Disclosure Act:
2010 Record of Employees' Salaries and Benefits
BOD- 44 -11: RESOLVED THAT Staff Report 19- 11 -BOD, entitled Public Sector Salary
Disclosure Act: 2010 Record of Employee's Salaries and Benefits, be
received.
13. Interim Permit Requirement - Fill Quality
BOD- 45 -11: THAT Staff Report No. 23- 11 -BOD entitled "Interim Permit Requirement
— Fill Quality" be received; and
THAT the Board approve the addition of a condition to all permits
issued under Ontario Regulation 179/06 requiring landowners placing
fill material to ensure that the fill meets the definition of "clean fill" as
defined by the Ontario Ministry of the Environment (MOE) for the
prescribed land use; and
Page 97 of 162
12f) - Minutes of Lake Simcoe Region Conse...
Lake Simcoe Region Conservation Authority
Board of Directors Meeting No. BOD -03 -11
March 25, 2011 — Minutes
Page 5 of 9
THAT landowners placing more than 250 m of fill, be required to
include a description of the source of fill by way of a letter from the
party from whom the fill was acquired attesting that the fill meets the
MOE definition of "clean fill" along with the "soil analysis data"
documenting the fill quality; and
THAT staff be directed to develop a more comprehensive "Fill Quality
Policy" as part of the on -going review and update of the LSRCA's
Watershed Development Policies; and
FURTHER THAT a copy of this Staff Report be circulated to watershed
municipalities, neighbouring conservation authorities and Conservation
Ontario.
IX. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4. 2010 Preliminary Unaudited Financial Statements & Report on Reserves
The General Manager, Corporate and Financial Services provided an overview of Staff
Report No. 13- 11 -BOD advising that the LSRCA ended 2010 with a budget surplus.
The Staff Report contains recommendations related to appropriations to reserves using the
surplus amount. The Board approved the recommendations which will be reflected in the
final Audited Financial Statements for 2010 to be provided to the Board in April.
The CAO commended the members of the LSRCA's Executive Management Team for their
hard work and dedication to get this Authority to a surplus position at the end of 2010.
Moved by: G. Dawe Seconded by: B. Ward
BOD -46 -11 RESOLVED THAT Staff Report No. 13- 11 -BOD entitled, "2010 Preliminary
Unaudited Financial Statements, be received; and
THAT the Appropriations to Reserve from operations as outlined in
Schedule 5 of the 2010 Preliminary Unaudited Financial Statements be
approved pending any changes brought forward in the 2010 Audited
Financial Statements to be presented at the April 2011 Board meeting;
and
FURTHER THAT the pending 2010 Audited Financial Statements be
distributed to the Ministry of Natural Resources and the Authority's
banker.
CARRIED
Page 98 of 162
12f) - Minutes of Lake Simcoe Region Conse...
Lake Simcoe Region Conservation Authority
Board of Directors Meeting No. BOD -03 -11
March 25, 2011 — Minutes
Page 6 of 9
5. Ministry of Natural Resources(MNR) Monitoring Requirements for
Conservation Authorities Act Section 28 Permit Applications
The Manager, Planning, Regulations and Enforcement, presented Staff Report No. 14-11 -
BOD and reviewed the reporting requirements as prescribed by the Conservation
Authorities Liaison Committee.
The LSRCA is required to provide quarterly reports to reflect the delivery of planning
activities in compliance with these requirements. The first report is due to the Province in
April 2011 and this report will be provided to the Board as part of their May 2011 meeting
agenda.
Currently there is no funding from the Province to implement these requirements which will
have an impact on staff time and resources.
Moved by: J. O'Donnell
Seconded by: B. Ward
BOD- 47 -11: THAT Staff Report 14- 11 -BOD regarding Ministry of Natural
Resources(MNR) monitoring requirements for Conservation Authorities
Act Section 28 Permit Applications be received for information.
CARRIED
7. Overview of Pristine Power (York Energy Centre)
Permitting under Ontario Regulation 179/06
The CAO advised that staff are providing this Staff Report to the Board in order to provide
them with the Authority's role in the processing of this application and to answer any
questions they may have.
The General Manager, Watershed Management advised that the applicant successfully
satisfied the conditions and requirements of the LSRCA, the main issue being safe access,
and as a result was issued a permit.
Moved by: A. Eek
Seconded by: B. Drew
BOD- 48 -11: THAT Staff Report 16- 11 -BOD which provides an overview of Pristine
Power (York Energy Centre) permitting under Ontario Regulation
179/06, be received for information.
CARRIED
9. Annual Conservation Awards— 2010 Overview/ 2011 Date
The Board dealt with and approved Staff Report No. 18- 11 -BOD which included a summary
of the 2010 Conservation Awards and approved the 2011 Annual Conservation Awards to
be held on Thursday, October 27` 2011, 6:00 p.m. at Madsen's Greenhouse, Newmarket.
Page 99 of 162
12f) - Minutes of Lake Simcoe Region Conse...
Lake Simcoe Region Conservation Authority
Board of Directors Meeting No. BOD -03 -11
March 25, 2011 — Minutes
Page 7 of 9
The General Manager, Communications and Education provided an overview of the Staff
Report including the various award categories. Board Members were asked to review the
categories and the related criteria and nominate the heroes within their respective
municipalities for these conservation awards.
In addition, Members were asked to circulate the 2011 meeting date to their Councils and
staff and enlist their assistance with identifying nominees.
Chair Hackson encouraged all Members to plan to attend this great community event.
Moved by: A. Eek Seconded by: G. Campbell
BOD- 49 -11: THAT Staff Report 18- 11 -BOD which provides a summary of the Lake
Simcoe Region Conservation Authority's 2010 Conservation Awards
ceremony be received; and
FURTHER THAT October 27, 2011 be the approved date for the 2011
Conservation Awards ceremony.
CARRIED
11. 2010 Client Service Questionnaire Summary
The CAO provided an overview of Staff Report No. 20- 11 -BOD which provided a summary of
the Customer Service Surveys received by the LSRCA in 2010. The results reflect very
positive feedback from clients in relation to services provided by both the Conservation
Lands Division and the Communications and Education Division.
The CAO advised that the Watershed Management Division, during 2011, will be visiting
with watershed municipalities to meet with the CAOs and staff to, undertake a review of
the current level of service delivery, discuss key planning issues and, develop a plan on how
best to address any concerns.
The Board congratulated staff for the positive comments received in relation to client
service delivery.
Moved by: B. Drew Seconded by: J. O'Donnell
BOD- 50 -11: RESOLVED THAT Staff Report No. 20- 11 -BOD be received for
information; and
FURTHER THAT staff be congratulated for their excellent client service
in the areas of stewardship and education.
CARRIED
Page 100 of 162
12f) - Minutes of Lake Simcoe Region Conse...
Lake Simcoe Region Conservation Authority
Board of Directors Meeting No. BOD -03 -11
March 25, 2011 — Minutes
Page 8 of 9
12. Canadian Heritage Rivers — Lake Simcoe Proposal
The CAO provided an overview of Staff Report No. 21- 11 -BOD advising that staff have been
invited to participate on a committee to advance the proposal to have Lake Simcoe
designated as the first Heritage Lake under the Canadian Heritage Rivers System.
Staff involvement will be in a supporting role, providing information /reports related to Lake
Simcoe in support of this application.
Moved by: D. Kerwin Seconded by: M. Baier
BOD- 51 -11: RESOLVED THAT Staff Report No. 21- 11 -BOD regarding the initiative to
investigate if Lake Simcoe can be designated as the first Canadian
Heritage Lake be received and endorsed; and
FURTHER THAT staff be authorized to continue participation with the
community and report back to the Board of Directors.
CARRIED
X. CLOSED SESSION
Moved by: D. Kerwin Seconded by: G. Dawe
BOD -52 -11 RESOLVED THAT the LSRCA's Board of Directors move to Closed Session
to deal with confidential legal and human resource matters.
FURTHER THAT the LSRCA's Executive Management Team, Land
Securement Officer and the Coordinator, Board /CAO, Projects and
Services, remain in the meeting during the Closed Session Discussion.
CARRIED
Moved by: B. Drew Seconded by: A. Eek
BOD -53 -11 RESOLVED THAT the LSRCA's Board of Directors rise from Closed
Session.
CARRIED
(a) Land Securement
Moved by: G. Dawe Seconded by: E. Bull
BOD -54 -11 RESOLVED THAT Confidential Staff Report No. 22- 11 -BOD regarding land
securement matters be received; and
FURTHER THAT the recommendations contained within the Staff Report
be approved.
CARRIED
Page 101 of 162
12f) - Minutes of Lake Simcoe Region Conse...
Lake Simcoe Region Conservation Authority
Board of Directors Meeting No. BOD -03 -11
March 25, 2011 — Minutes
Page 9 of 9
XI. OTHER BUSINESS
(a) Placement of Fill Material
Regional Councillor Drew referenced Staff Report No. 23- 11 -BOD regarding placement of
clean fill. While this Staff Report was not identified for full discussion, R/C Drew urged all
Members to share this with their municipalities and to review their current by -laws as they
relate to the placement of fill and ensure they are strengthened where needed.
Placement of potentially contaminated fill material is a growing issue in many municipalities
and must be addressed.
(b) New Regulation amending Ontario Regulation 97/04 (tabled)
The Board received a tabled copy of correspondence dated March 17, 2011, from the
Ministry of Natural Resources regarding a new regulation amending Ontario Regulation
97/04 which is now in effect.
The purpose of the amendments is to simplify and streamline the permitting process that
conservation authorities undertake under S.28 of the Conservation Authorities Act through
the 36 individual S.28 regulations. These include enabling the conservation authority to
delegate simple permit approvals under S.28 of the Act from the board to senior staff and
extending the validity of a S.28 permit under certain criteria and procedures to 60 months.
Staff will be providing a detailed Staff Report in this regard for the April Board meeting.
XII. ADJOURN
Meeting adjourned at 12:40 a.m. on a motion by D. Kerwin.
Original signed by:
Original signed by:
Mayor V. Hackson D. Gayle Wood, cmm III
Chair Chief Administrative Officer
Page 102 of 162
12f) - Minutes of Lake Simcoe Region Conse...
Announcements:
Lake Simcoe Conservation Foundation Dinner — May 13, 2011
• A reminder that the Lake Simcoe Conservation Foundation's Annual Fundraising George R.
Richardson Dinner will take place on Friday May 13 2011.
• Chair Hackson encouraged all municipalities to support this event by purchasing tickets and
attending this wonderful event.
• Tickets can be ordered on line and there is also the opportunity to view and bid for the auction
items on line.
• Please visit http lwww.isrca.on.ca /Foundation /2011 conservation dinner.html for more
information, to review the auction items and place bids. Items are added daily so visit the site
regularly.
• Alternatively, for tickets please contact Judy Milner at j.pilner[a Isrca.onxa or by phone at 905-
895 -1281 ext 241.
Conservation Ontario Annual Report and Strategic Report
• The Board received copies of Conservation Ontario's Annual and Strategic Reports.
Presentations:
2010 Audited Financial Statement and Report on Reserves
• The Board received a presentation from Michael Jones, CA and Partner, BDO Canada regarding
the Authority's 2010 Financial Audit. There were no issues to report and the Audit reportedly
went very well.
• The General Manager, Corporate and Financial Services provided a review of the Authority's
Report on Reserves.
The Board approved both Reports.
Stewardship
• The General Manager, Conservation Lands provided a
presentation regarding the activities within the
Conservation Lands — Stewardship Division.
• The presentation included highlights of the Authority's
Landowners Environmental Assistance Program(LEAP)
which is a great program funded by partner municipalities
with additional funds leveraged by landowners, community
Ouui f' �I ZOE
i r ii %"
Ilia IIIV�i � ��I��. N��� �,�
�II I'I��II�uj�91 1 1
group and government partners.
• In response to the Board's inquiry on how the Authority advertises this program, staff advised
that this is done through the Authority's website, presentations to community groups,
attendance as various community events, presentations to Councils, etc.
• Chair Hackson added that the LEAP brochure is available in the lobby of the East Gwillimbury
municipal offices and encouraged all municipalities to do the same as this is a great program.
Lake Simcoe w
Region Conservation Authority, -"
120 Bayview Parkway, Newmarket, ON BY 4X1
E -mail: info @lsrca.on.ca Web site: www.lsrca.on.ca
Page 103 of 162
12f) - Minutes of Lake Simcoe Region Conse...
LSRCA Board of Directors
Meeting Highlights —April 29 2011
Page 2 of 2
Staff Reports
• The Board approved Staff Report No. 26- 11 -BOD which provided an update on the 2010 activities
of the Landowners Environmental Assistance Program.
• The Board approved Staff Report No. 27- 11 -BOD regarding the Scanlon Creek Reservoir Class
Environmental Assessment directing staff to proceed with the recommendations to implement the
stewardship projects in the Scanlon Creek watershed, including the decommissioning of the dam in
the Scanlon Creek Conservation Area.
• The Board approved Staff Report No. 28- 11 -BOD which provides information regarding a Planning
and Development Services consultation program to be implemented by the Watershed
Management Division with member municipalities in 2011.
• The Board approved Staff Report No. 29- 11 -BOD which provided an update regarding the
Authority's role in the the Big Bay Point Draft Approved Plan of Subdivision in the Town of Innisfil.
Other Business
LSRCA 2011 Budget
• The Board dealt with Staff Report No. 25- 11 -BOD entitled 2011 Proposed Budget and received a
brief overview from the General Manager, Corporate & Financial Services regarding the 2011
Budget.
• Councillor O'Donnell advised that he could not support, in principle, the overall 7.9% increase to
levy. However, since the Township of Ramara approved their portion of the LSRCA's budget, he
will vote in favour of the budget.
• The Authority's 2011 Budget was approved with a weighted recorded vote of 77.91% representing
100% of those in attendance at the meeting.
Page 104 of 162
13a) - Correspondence dated April 18, 2011...
RECENED
APR 2 6 2011 JeH ANNUAL
________TRJE VEN MUSCULAR DYSTROPHY
COMMUNITY CHARITY
GOLF TOURNAMENT
y` lop July 16,2010
Oro Medonte Township
Attn. Town Counsel
Box 100
Oro Ontario
LOL 2X0
Dear Counsel Members, 18/04/11
As Chair person for the Annual Trehaven Muscular Dystrophy Community Charity Golf Tournament I am
respectfully requesting that the permit fee for the 30'x 70' push pole tent be wavered.
This event in its twentieth year is again being hosted at the Trehaven Golf & Country Club. The Tournament is
operated by a volunteer board with all proceeds being directed to the Muscular Dystrophy Association for research and
community charities for families with children with disabilities in this geographical area.
Each year this event hosts over a hundred fifty participants from around the province including many fire-
fighters. It is the committee's goal each year to make this a fully donated event so that all the proceeds will be directed to
intended organizations. The Trehaven Golf Course each year has closed its doors to the general public and donates the
full use of the golf course to our venture. Community businesses in Orillia, Oro- Medonte and Barrie overwhelming
support the tournament through the donation of prizes and sponsorships contributing to the success of this event.
Over the past nineteen years the Annual Trehaven Muscular Dystrophy Community Charity Golf Tournament
has raised $385,000.00.
The tent which has been partially sponsored by the Oro District Lions is a 30'x 70' push pole tent and will be
erected by Barrie Tent & Awning. It is the Committees hope that this Counsel will again consider our request and waver
the cost for the permit. I look forward to your response.
Thank ectfully submitted,
Harry Alke
Chair Person
Muscular Dystrophy
Easter Seals Chair Person
61 Shoreline Dr. RR #1
Hawkestone Ont. LOL 1TO
Voice 705 -812 -7777
Email halkema(&ro eg s.com
Page 105 of 162
13b) - Correspondence dated April 15, 2011
Frederick & Dorothy Moynes
59147 Ih Line North, RR # 4
Coldwater, Ontario LOK 1 EO
(705) 835 -2183
April 15, 2011
APR 2 i 1011
Mr. J. Douglas Erwin
L R ®�►riVSyIp�
Director, Corporate Service /Clerk
Township of Oro - Medonte
Box 100
Oro, Ontario LOK 2X0
Dear Sir:
RE: Paving of 7 Line North
Further to my attendance at the Council Meeting on Wednesday, April 13, 2011 and
discussions regarding the paving of the 7 Line North, I can advise as follows:
Location
5820 7 Line North
59147 th Line North
59147 th Line North
59327 th Line North
5932 7 Line North
59647 th Line North
59647 Ih Line North
5964 7 Line North
Resident(s)
Gail Campbell
Fred Moynes
Dorothy Moynes
John Jenkins
Sharon Jenkins
Dan Tomkinson' " ,
Cheryl Tomkinson
Kyra Tomkinson
I confirm that the above named residents would be pleased and appreciative of having the
road paved.
I trust this meets with your approval. Should you have any questions or comments please
do not hesitate to contact me.
Yours very truly,
eeriZkMoynes
Page 106 of 162
13b) - Correspondence dated April 15, 2011
283 Oriole Parkway
Toronto, ON
M5P 2H4
Doug Irwin
Director Corporate Services /Clerk
Township of Oro - Medonte
148 Line 7 South
Oro, Ontario
LOL 2XO
Ii i
APP 2 1 2011
� RC-P-MEDONTE
T` WNSHIP
Dear Mr. Irwin;
As requested, enclosed please find a petition signed by the landowners on Line 7 N who are
opposed to paving the road.
I am surprised that written notice of the Township's intentions was not provided to the
landowners prior to making the decision to pave the road. It is considerably more difficult to
make views known after the fact.
I have copied my concerns below for your reference:
➢ The road is under - populated with only 3 full -time residents on the road (Lumree,
Jenkins, and Campbell)
➢ The road is a dead -end and is already a route for curious or lost drivers. These drivers
tend to travel at speeds far in excess of that which the conditions and nature of the road
dictate. There is a steep bank at the dead end and more than one car that has been
travelling at a high speed has gone off the road at this point. In the last month, a car hit
the stone markers at the entrance to the house at the dead end - this would not be
possible if one was driving responsibly. As the road is a dead end, I fear that paving this
section will likely increase the already high speed these drivers, and make it a
convenient location for racing, skateboarding or other undesirable and unsafe activities.
I doubt that the speed on this section of the road or careless driving will ever be radar
enforced or policed.
➢ The road has several low spots that consistently overflow in thaws and heavy rain.
Paving the road will allow less run -off and could create potentially hazardous conditions.
I wonder if the paving plans include improving the drainage and the installation of new
culverts?
Please contact me by telephone 416- 485 -3188 or email b.c.stewart @sympatico.ca if you need
further information. Would you also kindly let-me know Council's final decision?
Yours truly,
Barbara Stewart
Page 107 of 162
13b) - Correspondence dated April 15, 2011
o t�
April 2011 0
The undersigned residents are not in favour of Line 7 North Oro Medonte north of
County Road 19 being paved.
Name
Q
Address
A ,WSJ 15` 5�v(cc]
`535 --
c_o tv s w p r � i ��
C m N Q 7 o T �P '
-�2, SR L - LI t� C — 7
wo,—+ --, "tA L - I
04 a ti to �e� cam. -esi
Page 108 of 162
13b) - Correspondence dated April 15, 2011...
Page 109 of 162
13b) - Correspondence dated April 15, 2011
Reasons s ortinje road improvements on the 7" line north
-4 out of 5 full time households are in favor.
-As stated before this will become a school bus route for two buses �_*7
-opposition is based on the assumption that this is a private road not a
public road as reasons are that it will increase activity for skateboarding
cycling and walking and anyone using the road. ( this is not a valid reason)
-the people supporting this decision feel that the township has already
addressed the need for the road improvements based on professional
opinions from staff, engineers, and service workers. We feel the over all
improvements would benefit the community and the residents that use the
road everyday, that are not cottagers or weekenders.
-the fulltime resident that is not supporting the improvements rents farm
land from the opposition, and we feel his reason may not be valid.
The township owns the road and its allowance and
we feel they should be making the decision based on
the common sense approach. They should make
there decision based on the best way they think it
would benefit the community.
Page 110 of 162
13c) - Correspondence dated May 5, 2011 fr
From: Robb Meier
Sent: Thursday, May 05, 2011 10:03 AM
To: Binns, Shawn
Subject: Re: Barrie Cycling Club -Youth Road Race Proposal
Hey Shawn,
The Barrie Cycling Club is looking forward to hosting an event in Oro - Medonte on Saturday May 21, 2011. We have already
ensured that the Township of Oro - Medonte is listed on our Insurance Policy for the race.
Our event is a 2 part race for children who are between the ages of 10 -16 at the end of the year. The first portion, kicking off
at 9:30am will consist of a Time Trial of varying lengths. The second part, set to begin around 11:30am consists of a road
race, again of varying lengths depending on the child's age.
The course which we have chosen is as follows:
For the Time Trial portion, for all but the eldest age category, riders will begin on the 1st of Oro, heading south from Old
Barrie Rd. They will perform a marshalled turn at varying points along the 1st line, with the furthest turn being made at the
intersection of the 1st line and 20/21 sideroad. They will finish at the top of the last climb before Old Barrie Rd.
The oldest age category will ride 1 lap of the full road race course, which is as follows:
Riders will begin on the 1st line, heading north towards Old Barrie Rd. From there they will turn right and continue along Old
Barrie road to the 2nd line, where they will turn right. The riders will carry along to the 20/21 sideroad where they will again
turn right. They will continue along to the 1st line, turn right again, and finish on a climb before reaching Old Barrie Road.
The road race portion which will begin around 11:30am will use the same course as the final group of Time Trial riders. The
race lengths vary from 1 lap, to 6 laps for the oldest group.
We have already contacted the local detachment of the OPP and will have at least 1 officer and car on scene. Depending
on pre- registration numbers, we will include a second officer in our plan.
We also have a commitment from the St. John's Ambulance brigade that they will be on site to offer emergency medial
assistance. Additionally we have several volunteers who have current first aid training who will be placed at strategic points
around the course with radio communication in case of incident.
We would like to request a partial road closure for the road race portion of the event. This would entail closing the inside
lane on each of the 1st line, Old Barrie Rd, the 2nd line & the 20/21 sideroad to all cars for the duration of the race.
(--11:30am- 12:45pm)This will result in an a detour for drivers of about 4.5km depending on direction of travel. We have at
least 2 volunteers for each corner on the race course, as well as several for the start finish area to help ensure everyone's
safety but this kind of road closure would really be ideal.
We have arranged parking for race participants at W.R. Best Elementary School on Old Barrie Rd. We will be asking
spectators to park on the 1st line, north of Old Barrie Rd if this is agreeable. We are also hand delivering a message to all
residents along the route. Letting them know of the event and potential traffic inconveniences. We will also be requesting
that residents do their best to keep family pets tied up and off the race course for additional safety.
We have arranged with a third party vendor to provide food and drinks on site. They will be situated at W.R. Best as well.
We are just waiting on final clearance from the Health Department on this. Additionally the community group Safe Kids
Canada will be on site handing out literature and offering helmet fittings and an 'egg drop' simulation.
This is our second race aimed at youth of these ages, with no incidents last year. We've also hosted many other races in
Oro - Medonte without incident. I hope that we can work together on this event to make it safe, fun, and memorable. We
hope to host it for the next several years.
If there is any other information you require, please do not hesitate to email me back, or you may reach me via telephone.
cheers,
robb
Page 111 of 162
13d) - Correspondence dated April 25, 2011...
QLJ;Hi,,N
TEAMS 48 100
hours kilometers
Apr 25, 2011
Shawn Binns
Township Recreation and Parks Director
Township of Oro - Medonte
148 Line 7 South,
Oro, ON LOL 2X0
Dear Shawn,
The purpose of this letter is to officially request the use of Sweetwater Park
(Sugar Bush Estates) as a Checkpoint for the Oxfam Trailwalker Canada event
on the weekend of July 22 -24, 2011 (as we did last year).
The Oxfam Trailwalker Canada event is a 100km charity walk for teams of four
and their support teams. The walkers are required to complete the route in 48
hours or less, and raise a minimum of $2,500 per team for Oxfam Canada.
This year's route will start at Snow Valley Ski Resort, and pass through
approximately 8 checkpoints on the way to the finish in Orillia. Each checkpoint
will be manned by volunteers and they will provide a place for teams to rest,
eat/drink, get medical attention (if required) and meet their support teams. Teams
could be arriving and leaving the checkpoints at any time of the day or night,
depending on the speed of the teams, and most likely they will start arriving at
Sweetwater on late Friday July 22 " and everyone will have left by Saturday
afternoon July 23
We would like to be able to have the following at Sweetwater Park:
• Use of the parking lot
• Installation of 2 -4 temporary tents (various sizes 20'x20' and 20'x30') plus
tables and chairs, in the park grass area and on the basketball court
• Installation of temporary toilets
• Access to power from the utility hut, and if not, the use of a generator
• Access to drinking water from the outdoor water faucet, if available
• Use of garbage and recycling receptacles
• Use of lights in the evening to light the area
• Permission to erect a communications tower for walkie talkie use
Page 112 of 162
13d) - Correspondence dated April 25, 2011...
• Access to the site from July 20 2011 (for set -up) until July 25 2011 for
tear -down
• Volunteers, participants and security staff to be on -site from July 21 until
July 25 2010, including sleeping in the tented locations or their own
tents /vehicles
We will supply all of the equipment that we require, unless it is already available
to use on -site or can be supplied through the Township.
We will have the Township of Oro - Medonte added as an additional insured on
our insurance policy, and we will agree be responsible for the clean -up of the
park area after our use.
Please advise as to any further information that you may require, and please
forward any facility or location use permit applications and /or agreements that
you require us to complete.
Please address all correspondence to the following:
Oxfam Trailwalker Canada
c/o Adventure Racing Canada
1875 Leslie St., Unit #24
Toronto, Ontario
M3B 2M5
Attn: Jonathan Geisler
Page 113 of 162
13e) - Correspondence from Jason Vurma, Mu...
MultiSport Canada �
Shawn Binns
Director, Recreation and Community Services
Oro - Medonte
Dear Shawn,
This letter is to serve as our formal request for permission from the Township of Oro - Medonte to
help host our 2nd Annual Simcoe Shores Relay! The event is to be held on August 20th & 21st,
2011.
The event is a 245km, 24 hour Running Relay beginning in Barrie and ending at The Blue
Mountains. After a very successful inaugural event hosted in 2010, we are very proud to be
hosting the event again for the second year. As a reminder, teams of between 5 to 8 runners
will complete a route that starts in Barrie and follows rural roads and rail trails through Oro -
Medonte, Orillia, Severn, Tay, Midland, Penetanguishene, Tiny, Springwater, Wasaga Beach,
Clearview, Municipality of Grey Highlands, Town of Blue Mountains and County of Grey ending
at picturesque Craigleith Ski Club.
As with all of our events, all major intersections on the event routes are controlled by the local
police and warning signage will be placed at significant roads adjacent to the event route as well
as on the course itself.
We also formally request usage (with NO CLOSURES) of the following roads and trails from
The Township of Oro- Medonte:
Morning and Early Afternoon of August 20th
• Oro Rail Trail (from Line 1 to Line 5)
• Line 5 (from Oro -Rail Trail to Bass Lake Sideroad)
• Bass Lake Sideroad (from Line 5 to Line 8)
• Line 8 (from Bass Lake SR to Bass Lake SR)
• Bass Lake SR (from Line 8 to Line 13)
• Line 13 (from Bass Lake SR to 15/16 SR)
• 15/16 SR (from Line 13 to Line 11)
• Line 11 (from 15/16 SR to Oro Rail Trail)
• Oro Rail Trail (from Line 11 to Township Limits near Orillia)
• Line 15 (from Oro -Rail Trail to Bass Lake SR)
• Bass Lake SR (from Line 15 to Atlantis Dr)
We would gladly be available for any conversations with you, or any of your staff, regarding any
and all details of our event, including our safety policies and proven safety record of hosting
over 140 outdoor endurance events over the last 10 years.
Page 114 of 162
13e) - Correspondence from Jason Vurma, Mu...
The event will carry an insurance policy of $5 Million in third Party Liability and the Township of
Oro - Medonte will be named as co- insured.
When your staff is satisfied with the details of the event, we request a letter, or email, of support
for the event by June 1 s `, 2011 so that we can forward this information to our provincial
governing body, for sanctioning and insurance purposes.
Thanks in advance for all of your support, and we look forward to a safe and successful run in
2011!
Regards,
son Vurim
Jason Vurma
Vice President and Operations Director
MultiSport Canada Event Management
Ph: 705 719 -4394
Fax: 705 835 -6626
Page 115 of 162
13e) - Correspondence from Jason Vurma, Mu...
Page I of I
file:HC:\Users\sbinns\AppData\Local\Microsoft\Windows\TeinT3orary Internet Files\Content... 5/5/2011
Page 116 of 162
13e) - Correspondence from Jason Vurma, Mu...
Page I of I
.file://C:\IJsers\sbinns\AppData\Local\Microsoft \Windows\Tem Internet Files\Content... 5/5/2011
Page 117 of 162
15a) -
A By -law to Provide for Remuneratio...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2011 -012
A By -law to Provide for Remuneration and Expenses for
Members of Council and Council's Appointees to Local Boards and
Committees /Technical Support Groups, and Expenses for Employees, and to
Repeal By -law Nos. 2010 -081 and 2010 -116
WHEREAS Section 283 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended,
provides that a municipality may pay any part of the remuneration and expenses of the
Members of Council of the municipality and of the officers and employees of the
municipality;
AND WHEREAS Council deems it expedient to pass a By -law to provide for the
remuneration and expenses of Members of Council and Council's Appointees to Local
Boards and Committees /Technical Support Groups and for expenses for employees;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
That Schedules "A ", "B" and "C" attached hereto form part of this By -law.
That By -law Nos. 2010 -081 and 2010 -116 are hereby repealed.
This by -law shall take effect on the final passing thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 11 DAY
OF MAY, 2011.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 118 of 162
15a) -
A By -law to Provide for Remuneratio...
Schedule "A"
to By -law No. 2011-012
REMUNERATION OF COUNCIL MEMBERS
1. The annual remuneration for Members of Council for 2011 shall be:
Mayor $ 29,252
Deputy Mayor $ 23,396
Councillors $ 18,240
2. That the annual remuneration for Members of Council shall be subject to an annual
escalation factor of the lessor of:
• The annual rate of inflation being the increase in the Consumer Price Index
(CPI) for the prior year; or
• The cost of living adjustment stipulated for the current year in the collective
agreement
3. That pursuant to S.283(7) of the Municipal Act, Council resolved that the one -third of
the remuneration paid to elected members of Council shall continue as expenses
incident to the discharge of their duties as members of Council for the 2010 -2014
term, as documented in Motion No. CW110119 -7.
4. Members of Council shall receive, in addition to their annual remuneration, per diem
payments as follows:
• $ 75.00 for each half day or evening meeting
• $ 150.00 for each full day meeting
5. The per diem stipulated in Section 4 shall exclude the following:
5.1 Attendance at meetings of Council, including Special meetings, as defined in the
Procedural By -law;
5.2 Attendance at a function for the purpose of presenting Congratulatory
Certificates on behalf of the Township; and
5.3 Attendance at special functions /events where the Township has purchased a
ticket for the Member, such as Awards Dinners, etc.
6. The per diem stipulated in Section 4 shall apply to the following:
6.1 Attendance at Public Meetings /Public Information Sessions, as defined in the
Procedural By -law, when such meetings are conducted as a separate meeting
on a designated day;
6.2 Attendance at meetings of local boards, committees /technical support groups or
special Ad -Hoc committees to which the Member of Council has been appointed
by resolution of Council, unless specified otherwise in a resolution of Council;
6.3 Attendance at conferences, conventions and seminars as authorized by
resolution of Council;
6.4 Attendance at special meetings required for a specific purpose relative to
municipal business, including interview committees, and authorized by resolution
of Council;
6.5 Attendance by the Mayor, or his /her designate, at business functions as
representatives of the municipality, including the Mayor in his /her capacity as ex-
officio, or his /her designate, in an ex- officio capacity;
6.6 Attendance at non - committee /technical support group meetings where the
Members of Council's attendance has been authorized by resolution of Council.
Page 119 of 162
15a) -
A By -law to Provide for Remuneratio...
Schedule "B"
to By -law No. 2011 -012
REMUNERATION OF PUBLIC MEMBERS OF LOCAL BOARDS &
COMMITTEES /TECHNICAL SUPPORT GROUPS
1. The Public Members of the:
• Accessibility Advisory Committee
• Recreation Technical Support Group
shall receive per diem payments as follows:
. $ 40.00 for each half day or evening meeting
. $ 80.00 for each full day meeting
2. The Public Members of the:
• Committee of Adjustment
• Compliance Audit Committee
shall receive per diem payments as follows:
$ 75.00 for each half day or evening meeting
$ 150.00 for each full day meeting
3. The per diem stipulated in Sections 1 and 2 of this Schedule shall apply to the
following:
3.1. Attendance at meetings of the local board or committee /technical support
group;
3.2. Attendance at conferences, conventions and seminars as authorized by
resolution of Council;
3.3. Attendance at special meetings required for a specific purpose relative to
municipal business and authorized by resolution of Council.
4. Committee of Adjustment public members who undertake site visits shall do so on
their own accord, without per diem. Committee of Adjustment public members who
wish to undertake a site visit must contact the applicant directly to obtain
permission to enter the property at a mutually convenient time, pursuant to Motion
No. C110202 -13.
5. The above per diems including per - kilometer payments shall be paid on a semi-
annual basis, upon submission of a statement approved by the respective Senior
Manager.
Page 120 of 162
15a) -
A By -law to Provide for Remuneratio...
Schedule "C"
to By -law No. 2077 -072
EXPENSES FOR MEMBERS OF COUNCIL, COUNCIL'S APPOINTEES TO LOCAL
BOARDS & COMMITTEES AND EMPLOYEES
PER KILOMETER PAYMENTS
1.1 The municipality shall compensate Members of Council, Council's Appointees
to Local Boards & Committees /Technical Support Groups and employees at
the rate of $.485 per kilometer for the use of non - township owned vehicles.
1.1.1 That the per kilometer rate will be adjusted on July 1 t each year to
$0.055 below the Canada Revenue Agency (CRA) rate for Ontario for
the previous year.
1.2 Members of Council shall receive a per - kilometer payment, in addition to the
applicable per diem, for travel from their residence and back to attend
meetings, conferences, conventions and seminars stipulated in Section 6 of
Schedule "A ", upon submission of mileage statements on a quarterly basis.
1.2.1 Members of Council shall receive a per - kilometer payment for travel
from their residence and back to attend meetings stipulated in Section
5.1 of Schedule "A ", upon submission of mileage statements on a
quarterly basis.
1.2.2 The Mayor, or his /her designate, and /or the appropriate Ward Councillor
shall receive a per - kilometer payment for travel from their residence and
back to attend a function for the purpose of presenting Congratulatory
Certificates on behalf of the Township stipulated in Section 5.2 of
Schedule "A ", upon submission of mileage statements on a quarterly
basis.
1.3 Members of local boards & committees /technical support groups shall receive a
per - kilometer payment for travel from their residence and back to attend
meetings, conferences, conventions and seminars stipulated in Section 3 of
Schedule "B ".
1.3.1 Committee of Adjustment public members who undertake site visits, as
stipulated in Section 4 of Schedule "B ", shall receive a per - kilometer
payment for travel from their residence and back.
1.4 Township employees shall receive a per - kilometer payment for each kilometer
driven in a non - township owned vehicle while on Township business.
2. LUNCHEON & DINNER MEETINGS
2.1 The municipality shall be responsible for the cost of Council or Committee
luncheon /dinner meetings when such meetings are called by Council or the
Committee concerned.
2.2 Council members and Senior Staff shall have the discretion to invite visitors for
lunch or dinner in connection with Township business and such expense shall
be borne by the Township.
3. CONFERENCES, CONVENTIONS, SEMINARS AND MEETINGS
3.1 Attendance at conferences, conventions, seminars and meetings shall be pre -
authorized by Council resolution or in accordance with Township policy.
3.2 The following expenses shall be paid:
i) Hotel /Motel accommodation actual cost
ii) Parking actual cost
iii) Registration actual cost
iv) Meals and incidental expenses actual cost to a maximum of $100 /day
v) The municipality will provide registration for a double room, when a spouse
is attending an approved conference, convention or seminar.
Page 121 of 162
15a) -
A By -law to Provide for Remuneratio...
Schedule "C"
to By -law No. 2077 -072 (continued)
4. ADVANCES
4.1 The Treasurer shall have the authority to furnish advances to meet estimated
expenses for those authorized to attend conferences, conventions and
seminars.
5. EXPENSE STATEMENTS
5.1 Statements for expenses shall be submitted to the Treasurer for actual cost of
items in a form recommended by the Treasurer.
Page 122 of 162
15b) - A By -Law to Regulate the Place and ...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2011 -030
A By -Law to Regulate the Place and Use of Election Signs
within the Township of Oro - Medonte
and to Repeal By -Law No. 2010 -102
WHEREAS the MunicipalAct, 2001, S.O. 2001, c.25, as amended, Section 11
authorizes a municipality to pass by -laws respecting signs;
AND WHEREAS the MunicipalAct, 2001, S.O. 2001, c.25, as amended, Section 99
provides that all costs and charges incurred by a municipality for the removal, care and
storage of an advertising device that is erected or displayed in contravention of a by -law
of the municipal are a lien on the advertising device, and all costs and charges incurred
for disposing of an advertising device may be recovered by the municipality as a debt
owned by the owner of the device;
AND WHEREAS Part XIV of the MunicipalAct, 2001, S.O. 2001, c.25, as amended,
confers broad authority on municipalities to inspect lands at any reasonable time and to
take such necessary enforcement actions as are required to ensure ongoing
compliance with a municipality's by -laws;
AND WHEREAS Council deems it appropriate to regulate the placement of election
signs within the municipality to facilitate equal opportunity for all candidates, and to
ensure the safety of individuals by the safe placement of election signs;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
1 TITLE AND SCOPE
1.1 This By -law shall be known and cited as the "Election Sign By -law" and shall
apply to the entire area of the Township of Oro - Medonte.
2 DEFINITIONS
2.1 Candidate — means a person officially nominated as a candidate in an election
(Federal, Provincial and Municipal), or their authorized agent;
2.2 Clerk — means the person appointed as Clerk of the Township by Council in
accordance with the Municipal Act, 2001, as amended, or designate.
2.3 Council - means the Council of The Corporation of The Township of Oro - Medonte;
2.4 Daylight Triangle — means property sight triangles provided at intersections and
other critical area that provide the traffic with a visible interval, property sight
triangles are measured as 23 metres (75.5 ft) minimum from the edge of the
pavement at its intersecting point;
2.5 Election Sign — means a sign or other advertising device, secured in a manner
which minimizes its movement, which by the use of words, pictures or graphics or
any combination thereof is intended to influence persons:
a. to give or to refrain from giving their votes to a candidate at an election held in
accordance with the Canada Elections Act, The Elections Act (Ontario) or the
Municipal Elections Act, 1996, as amended;
b. to vote in favour of or against any question or by -law submitted to the electors
in accordance with Section 8 of the Municipal Elections Act, 1996, as amended;
For the purpose of this Section, Election Signs of a non -rigid nature shall be
securely affixed on a minimum of two (2) opposite sides in order to minimize
any potential movement.
Page 123 of 162
15b) - A By -Law to Regulate the Place and ...
2.6 Municipal Law Enforcement Officer — means the officer or employee of the
Township charged with the responsibility of enforcing this By -law;
2.7 Nomination Day — for a municipal election means "nomination day" as defined in
the Municipal Elections Act, 1996, as amended;
2.8 Public Highway - means a highway as defined under the Highway Traffic Act, as
amended;
2.9 Township - means The Corporation of The Township of Oro - Medonte;
2.10 Utility Pole — means a wooden, metal, concrete or other pole erected on any
street that carries any public utility and shall include any pole erected to hold or
support any traffic control device;
2.11 Voting Location — means the entire building where voting will occur and the entire
property associated with the building.
3 REGULATIONS
3.1 No election sign, being stationary or mounted on a vehicle, shall be erected or
displayed prior to Nomination Day.
3.2 No election sign shall be posted within the boundaries of the Township of Oro -
Medonte for a candidate in another municipal jurisdiction.
3.3 No election sign shall be located on either side of a public highway fronting or
alongside any property owned and /or operated by the Township on which
buildings /structures exist, including offices, facilities, fire stations, and community
halls, except on private property. This provision shall not apply to public highways
fronting or alongside any municipally owned lands utilized for recreational
purposes, including municipal parks.
3.4 No election sign shall be located within 45.72 metres (150 ft.) of any voting
location, from Nomination Day to voting day of the election for which the sign is
erected or installed, on either side of the public highway in front of and /or alongside
the voting location, except on private property. In the event that a municipal facility
is being utilized as a voting location, this section shall apply and no election sign
shall be located within 45.72 metres (150 ft.) of the voting location.
3.5 No person shall erect or display any election sign within two (2) metres (6.56 ft) of
the edge of the pavement under the jurisdiction of the Township. For the purpose
of this Section, distances shall be measured from the edge of the pavement to the
edge of the sign closest to the pavement. On highways where two (2) metres
(6.56 ft) does not exist between the pavement and the wooded vegetation at the
side of the highway, elections signs may be erected less than the afore -noted two
(2) metres (6.56 ft) provided the election signs are located as close to the wooded
vegetation as possible, and do not contravene any other provision of this By -law.
3.6 No election sign shall be placed within a daylight triangle.
3.7 Where a road allowance includes two (2) or more separate roadways, no election
sign shall be placed on the portion of the road allowance between each roadway.
3.8 No person shall paint, place, attach or affix any election sign to a tree, stone, or
other natural object, fence, fencepost or utility pole located on a Township road
allowance and /or public lands.
3.9 No election sign shall be affixed to a permanent or official highway sign, signal or
support, guardrail or other roadway structure.
3.10 No election sign shall obstruct the view of any official traffic sign or signal, or
resemble any official traffic sign or signal.
Page 124 of 162
15b) - A By -Law to Regulate the Place and ...
3.11 No person shall erect, install, post, or display any election sign in a location which
obstructs or interferes with the normal flow of pedestrian or vehicular traffic, nor
which restricts any sightline of a pedestrian or vehicle.
3.12 No person shall erect, install, post, or display any election sign which incorporate in
any manner any flashing or moving illumination which varies in intensity or which
varies in colour, and signs which have any visible moving parts, or visible
mechanical movement.
3.13 No person shall place or allow to be placed any election sign, poster or placard in
or on a vehicle that is located on any premises used as a voting location if the sign,
poster or placard is visible.
3.14 No person shall erect, cause or permit to be erected an election sign that may
obstruct or impede any exit routes or escapes or impede free access of emergency
vehicles.
3.15 No person shall display the Township of Oro - Medonte logo, crest or seal, in whole
or in part, on any election sign.
3.16 Every candidate for a federal or provincial election shall ensure that election signs
are erected or installed in accordance with the Township of Oro - Medonte's
Election Sign By -law, unless the Canada Elections Act or Elections Act (Ontario)
provide otherwise.
3.17 No person shall deface, relocate, remove or willfully cause damage to a lawfully
erected election sign. A candidate, to whom the sign belongs, may relocate or
remove his /her election sign.
4 ELECTION SIGNS ON PRIVATE PROPERTY
4.1 Election signs may be erected on private property subject to the following
conditions:
a. Elections signs shall not be erected prior to Nomination Day;
b. Election signs shall be erected only with the consent of the respective
property owner /tenant;
c. Election signs shall not restrict any sightline of a pedestrian or vehicle on a
public highway.
5 REMOVAL OF ELECTION SIGNS
5.1 Every candidate shall ensure that all election signs are removed no later than six
(6) days following the voting day of the election for which the sign was erected or
installed.
5.2 When a Municipal Law Enforcement Officer has reasonable and probable grounds
to believe that an election sign has been placed, erected or installed in
contravention of the provisions of this By -law, the Municipal Law Enforcement
Officer will consult with the Clerk. The Clerk may notify the candidate, or their
agent, advising of the non - compliance and requiring the necessary actions on
behalf of the candidate to ensure compliance with the provisions of this By -law, or
may cause the election sign to be immediately removed without notice, depending
on circumstances.
5.3 Notwithstanding the Regulations identified, if an election sign poses a safety
hazard in the opinion of the Clerk and /or Municipal Law Enforcement Officer, the
sign shall be immediately removed and the candidate advised accordingly.
5.4 No election sign shall be returned to the candidate, or their agent, on Voting Day.
Page 125 of 162
15b) - A By -Law to Regulate the Place and ...
5.5 The Township may destroy any election sign which has been removed and is not
claimed and retrieved by the candidate, or their agent, six (6) days following the
voting day of the election for which the sign was erected or installed, without
compensation to the candidate, or their agent.
6 ENFORCEMENT AND FINES
6.1 Every person who contravenes any Provision of this By -law is guilty of an offence
and shall be liable to a fine in the amount to be determined pursuant to the
Provincial Offences Act, R.S.O. 1990, Chapter p.33, and every such fine is
recoverable under the Provincial Offences Act.
6.2 Fines shall be issued on a per sign basis and each sign erected in contravention of
any section of this By -law shall be fined as an individual and separate offence.
7 SEVERABILITY
7.1 If any court of competent jurisdiction finds that any of the provisions of this By -law
are ultra vires the jurisdiction of the Township, or are invalid for any other reason,
such provisions shall be deemed to be severable and shall not invalidate any other
provision of this By -law which shall remain in full force and effect.
8 ENACTMENT
8.1 This by -law shall take effect on the final passing thereof.
9. REPEAL
9.1 That By -Law No. 2010 -102 is hereby repealed in its entirety.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 11 DAY
OF MAY, 2011.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 126 of 162
15b) - A By-Law to Regulate the Place and
Schedule "A"
to By-law No. 2011-030 for
The Corporation of the Township of Oro-Medonte
Graphical Representations for Section 2.4 — Daylight Triangle
.......................................................................
Pavement
Pavvrent
' 7
I
t
23 rn
Page 127 of 162
15b) - A By-Law to Regulate the Place and
Graphical Representations for Section 3.3 - Municipal Lands
Pri vwe Property
Pubhc Hughvvaj
Facfl,
PrNate PrCpertV 11 P'rPvate Property
11 1
11 1
- - — _________
Property U m i m, --,>
Page 128 of 162
P'rilvate Property
rw
PrNate lProperty
Publ o HI ghway
. ..................................................................
Pr watt Property
Nope�tvUmim
Prah, biited area
Page 128 of 162
15b) - A By-Law to Regulate the Place and
Graphical Representations for Section 3.4 - Voting Locations
PrP,vwe Property
45,72 M >1
PrNatePrCpertV 11 Private Property
— — — — — — — — — — — —
1 .�-- Property Li m m, --,>
Page 129 of 162
n
P,ivatr,
j4
Property
Propefty
Pubhlc
72 m
4- 45 7 5 2 m
......................................
PP walt
PiropeOy
PucI
I
—
—
4— propervi
—>I
Um is
Private
Property
Prah, biited area
Page 129 of 162
15c) - A By -law to Repeal By -law No. 2010-
19: 1:9461 :1 ael Eel H1a9.I:01161TAk'& :II167:967 :1013 �AI:1•Llk' rr:1
BY -LAW NO. 2011 -068
A By -law to Repeal By -law No. 2010 -146 and
to Authorize the Execution of a Site Plan Control Agreement
between The Corporation of the Township of Oro - Medonte and Indian Park
Association
described as lands as follows:
BLOCK PLAN M -9, PART 1 ON PLAN 51R37479, S/T EASEMENTS IN LT354320,
LT441545 & SC27085
BEING ALL OF PIN 74057 -0536 (LT)
ROLL # 43 -46- 010 - 003 -14800
(LOT 2)
TOWNSHIP OF ORO- MEDONTE
COUNTY OF SIMCOE
WHEREAS authority to enter into Site Plan Control Agreements is provided for in
Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council
deems it necessary to enter into a Site Plan Control Agreement on the lands described
herein;
AND WHEREAS Council of the Township of Oro - Medonte on August 10 2010,
enacted By -Law No. 2010 -146 to Authorize the Execution of a Site Plan Control
Agreement;
AND WHEREAS Council of the Township of Oro - Medonte on April 27, 2011 endorsed
Motion No. C110427 -23 authorizing revisions to the above noted Site Plan Control
Agreement;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
1. THAT By -law No. 2010 -146 be repealed in its entirety
2. THAT the Township enter into the Site Plan Control Agreement attached hereto as
Appendix "A ", on lands described on the attached Schedule "A ";
3. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control
Agreement on behalf of the Corporation of the Township of Oro - Medonte;
4. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of
this By -Law
5. THAT this By -Law shall take effect on the final passing thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 11 DAY
OF MAY, 2011.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
MAYOR, H.S. HUGHES
CLERK, J. DOUGLAS IRWIN
Page 130 of 162
15c) - A By -law to Repeal By -law No. 2010-
APPENDIX "A"
SITE PLAN AGREEMENT
- between -
INDIAN PARK ASSOCIATION
- and -
THE CORPORATION OF THE
TOWNSHIP OF ORO- MEDONTE
DESCRIPTION OF LANDS
BLOCK A PLAN M -9, PART 1 ON PLAN 511137479, S/T EASEMENTS IN LT354320,
LT441545 & SC27085
BEING ALL OF PIN 74057 -0536 (LT)
ROLL # 43 -46- 010 - 003 -14800
(LOT 2)
TOWNSHIP OF ORO- MEDONTE
COUNTY OF SIMCOE
May 11, 2011
By -Law No. 2011 -068
Page 131 of 162
15c) - A By -law to Repeal By -law No. 2010-
THE TOWNSHIP OF ORO- MEDONTE
SITE PLAN AGREEMENT
TABLE OF CONTENTS
Section 1
Covenants by the Owner
Section 2
Covenants by the Township
Section 3
Development Restrictions
Section 4
Development Changes
Section 5
Security
Section 6
Compliance
Section 7
Co- operation
Section 8
Binding Effect
Section 9
Severability of Clauses
Section 10
Save Harmless
I+Y8171 *11f111*9
Schedule "A"
Legal Description of Lands
Schedule "B"
Site Plan
Schedule "C"
Deeds and Easements to be Conveyed
Schedule "D"
Itemized Estimate of Cost of Construction
z
Page 132 of 162
15c) - A By -law to Repeal By -law No. 2010-
SITE PLAN CONTROL AGREEMENT
This Agreement made, in triplicate, this 11 day of May 2011, in accordance with Section
41 of the Planning Act
BETWEEN: Indian Park Association
Hereinafter called the "Owner"
PARTY OF THE FIRST PART
-and -
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Hereinafter called the "Township"
PARTY OF THE SECOND PART
WHEREAS the Owner has applied to the Township of Oro - Medonte to permit the future
construction of a dwelling on lands described in Schedule "A ", attached hereto;
AND WHEREAS the Township has enacted a By -law to provide for the designation of the
lands as a "Site Plan Control Area"
AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan
attached hereto as Schedule "B ";
NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual
covenants hereinafter contained, the parties hereto hereby covenant and agree as follows:
3
Page 133 of 162
15c) - A By -law to Repeal By -law No. 2010-
1. COVENANTS BY THE OWNER
The Owner covenants and agrees as follows:
a) The Owner owns the subject lands described in Schedule "A ", attached hereto,
and has provided the Township with a Registered Deed containing the legal
description of the subject lands.
b) This Agreement may be registered against title to these subject lands and shall take
priority over any subsequent registrations against the title to the subject lands.
C) No work shall be performed on the lands, nor any use made of the subject lands
with respect to the proposed development, except in conformity with all the
provisions of this Agreement.
d) The Owner shall, prior to the execution of this Agreement, obtain all necessary
permits and approvals from the Township and from all Ministries and Agencies,
including, but not limited to, the County of Simcoe.
e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes
and charges related to obtaining the approval of these lands for the intended use.
f) The Owner shall pay a refundable deposit for such reasonable costs as may be
involved to the Township in having its solicitor, engineer, planner and staff, perform
any work in connection with this Agreement, including the preparation, drafting,
execution, and registration of this Agreement. The Owner acknowledges and
agrees that the Owner shall be responsible for the cost of performance of all the
Owner's obligations hereunder, unless the context otherwise requires. Every
provision of this Agreement, by which the Owner is obligated in any way, shall be
deemed to include the words "at the expense of the Owner', unless specifically
stated otherwise. The refundable deposit for expenses and actual cost shall be $
1000.00. The Owner shall replenish the refundable deposit, to its full amount, when
the expenses and actual costs are submitted by the Township.
g) The Owner shall have delivered to the Township, all Transfers /Deeds, Discharges
and Easements, or other documents required by Schedule "C ", as well as
certification from the Owner's solicitor that the Transfer /Deeds and Easements shall
provide the Township with good title, free and clear from all encumbrances.
h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System
Permit approval must be received by the Township /Ministry of the Environment.
i) No trees shall be cut outside the immediate area surrounding the proposed
dwelling, septic system, amenity space and driveway or building envelope, as
shown on approved Site Plan Drawing prepared by MHBC, dated February 23,
2011, as further refined in the preliminary lot grading plan (identified as Lot 2)
prepared by C.C. Tatham & Associates dated March 2011, unless dead or diseased
, as determined by a qualified arborist.
2. COVENANTS BY THE TOWNSHIP
The Township covenants and agrees as follows:
a) That the Township has enacted a By -law to permit no trees to be cut outside the
immediate area surrounding the proposed dwelling, septic system, amenity space
and driveway or building envelope, as shown on approved Site Plan Drawing
prepared by MHBC, dated February 23, 2011, as further refined in the preliminary
lot grading plan (identified as Lot 2) prepared by C.C. Tatham & Associates dated
March 2011, unless dead or diseased , as determined by a qualified arborist.
Page 134 of 162
15c) - A By -law to Repeal By -law No. 2010-
b) That the Township agrees that subject to compliance by the Owner with all relevant
Municipal By -laws and Provincial Statutes and Regulations, the Owner may
proceed to develop the subject lands, as indicated on the Site Plan attached hereto
as Schedule "B ", subject to the development restrictions contained herein.
3. DEVELOPMENT RESTRICTIONS
The Parties hereto acknowledge and agree that any use of the subject lands by the
Owner shall be on and subject to the following terms and conditions:
a) Site Plan
The use and development of the subject lands shall be in accordance with and as
set out on the Site Plan, attached hereto as Schedule "B ".
b) Lighting
All lighting systems installed outside, such as floodlights, shall be directed away
from any adjacent residential use and /or roadway, not to cause interference in any
way.
C) Parking Areas and Driveways
All parking areas and driveways shall be constructed in conformity with Sections
5.19 and 5.20 of By -law No. 97 -95, as amended, and the Ontario Building Code
Regulation #419/86, and such parking areas, loading, and access areas shall be
kept free and clear of snow and ice and kept adequately drained. All entrances
shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain
all necessary approvals from the Ministry of Transportation, County of Simcoe and
Township of Oro - Medonte.
d) Outside Storage
No outside storage shall be permitted between any buildings on the premises and
any street. Any other outside storage shall be contained in the fenced compound,
as identified on Schedule "B ".
e) Garbage Storage
The Owner agrees to provide suitable storage areas for garbage and waste, and to
install and maintain litter containers in and around development on the lands. All
metal scrap and associated refuse contained in the fenced compound shall be
removed on a weekly basis.
f) Garbage Collection
The Owner acknowledges and agrees that any Industrial, Commercial and
Institutional (I. C. & 1) and multi -unit locations (six (6) units and over) will not
receive curb side waste collection services from the County of Simcoe. Each 1. C.
& I location and multi -unit residential location will be responsible for their own
garbage and recycling disposal.
g) Landscaping
The Owner shall complete all landscaping and landscaped areas shown on the
Site Plan, attached as Schedule "B ", as soon as weather permits, and all grading
and sodding required, according to any Engineering drawings submitted, shall be
done on all lawn areas.
Page 135 of 162
15c) - A By -law to Repeal By -law No. 2010-
h) Erosion and Siltation Control
The Owner must take all necessary precautions to prevent erosion and
sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and
downstream prior to and during construction. The Owner agrees to maintain all
erosion and siltation control devices in good repair until vegetative cover has been
successfully established.
Tree Preservation
Maximum of 83% tree removal permitted in established building envelope as shown
on the preliminary lot grading plan (identified as Lot 2) prepared by C.C. Tatham &
Associates Ltd, dated March 2011. Maximum of 83 %tree removal does not include
the necessary removal of trees that are dead or diseased as determined by a
qualified arborist. No trees shall be cut outside the immediate area surrounding the
proposed dwelling, septic system, amenity space and driveway. The applicant will
also be required to plant additional trees along the front lot line in order to ensure
that vegetative buffer is maintained.
Water Service Connection
The owner shall enter into a water service connection agreement with the Township.
Water service shall be installed by the owner at the owners cost.
4. DEVELOPMENT CHANGES
The parties acknowledge and agree that there shall be no changes to this Agreement or
the Schedules attached hereto, unless and until such changes have been approved by all
parties. It is the intention of the parties that material amendments to this Agreement be
properly recorded. Such amendments may take the form of a registered Amending
Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of
Confirmation, or notations on Engineering drawings. The nature of such record of
amendment shall depend on circumstances.
5. SECURITY
Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township,
to cover the faithful performance of the obligations of the Owner arising under this
Agreement, including but not limited to the construction of the works and services identified
in Schedule "D" to this Agreement (the "said Work "), the following securities:
a) Cash or certified cheque in the amount of one hundred percent (100 %) of the
estimated cost of the said work, as approved by the Township Engineer and
Township Council:
b) The Township reserves the right to accept or reject any of these alternative methods
of providing securities. Prior to depositing the securities, the Owner's Engineer shall
submit an estimate of the cost of the works to the Township Engineer for approval.
When the cost estimate has been approved, it will be set out in Schedule "D" of this
Agreement and will become the basis for the limits of the securities.
C) Any Letter of Credit or security filed with the Township is based upon the estimated
cost of completing the various matters prescribed by this Agreement. However, all
Letters of Credit and security received by the Township may be used as security for
any item or any other matter which, under the terms of this Agreement, is the
responsibility of the Owner, including without limiting the generality of the foregoing,
payment of engineering, legal, planning or other costs incurred by the Township,
which are the responsibility of the Owner, under the terms of this Agreement.
d) Upon written notification by the Owner's agent, certifying that all required works
for which the Letter of Credit was submitted have been completed in accordance
6
Page 136 of 162
15c) - A By -law to Repeal By -law No. 2010-
with the plans submitted and upon confirmation by the Township or its agent that
the Owner's obligations under this Agreement have been completed, the
Township will return said Letter of Credit.
e) If in the event of default of the Owner under any of the provisions of this
Agreement, it becomes necessary for the Township to realize on its security or
deposits, then the Township shall give, by registered mail, twenty -one (21) day's
notice, its intent to draw down on the security or deposit.
6. COMPLIANCE
Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in
addition to and without prejudice to any security or other guarantee given on behalf of the
Owner for the performance of its covenants and agreements herein, and upon default on
the part of the Owner hereunder, the Township shall, in addition to any other remedy
available to it, be at liberty to utilize the provisions of Section 466 of the Municipal Act,
2001, S.O. 2001, c. 25, as amended.
W9161S61 »R -AIEel
The Owner consents to the registration of this Agreement by the Township, upon the title of
the subject lands, at the expense of the Owner and agrees to execute such further and
other documents, consents or applications, as required, for the purpose of securing
registration and giving effect to the provisions of this Agreement.
E:M 31k U11k [H=199X01i
This Agreement, and everything contained herein, shall be binding upon the successors
and assigns of the parties hereto, and upon the lands described in Schedule "A ", attached
hereto, such Schedule being a legal description of the lands, and it is further agreed that
this Agreement shall be prepared, approved and registered on title.
9. SEVERABILITY OF CLAUSES
Should any section, subsection, clause, paragraph, or provision of this Agreement be
declared by a Court of competent jurisdiction to be invalid, the same shall not affect the
validity of the Agreement as a whole or any part thereof, other than the provision so
declared to be invalid.
i[1>III&YA I: /n1N *R:
The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save
harmless, the Township from and against any and all claims, suits, actions and demands
whatsoever, which may arise either directly or indirectly by reason of any work or service
performed by the Township, its servants or sub - contractors in order to complete the work
or services required to be completed under this Agreement, provided the subject matter of
such action, suits, claims or demands was not caused intentionally or through gross
negligence on the part of the Township, its servants or agents or sub - contractors.
Page 137 of 162
15c) - A By -law to Repeal By -law No. 2010-
IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals
under the hands of their proper officers duly authorized in that behalf.
SIGNED, SEALED AND DELIVERED
)Indian Park Association
)Owner: Michele O'Sullivan
) The Corporation of the
) Township of Oro - Medonte
per:
1
H.S. Hughes, Mayor
1
) J. Douglas Irwin, Clerk
Page 138 of 162
15c) - A By -law to Repeal By -law No. 2010-
SCHEDULE "A"
NOTE: It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro - Medonte and Indian Park
Association
LEGAL DESCRIPTION OF LANDS
BLOCK PLAN M -9, PART 1 ON PLAN 51R37479, S/T EASEMENTS IN LT354320,
LT441545 & SC27085, BEING ALL OF PIN 74057 -0536 (LT)
ROLL # 43 -46- 010 - 003 -14800 (LOT 2), TOWNSHIP OF ORO- MEDONTE,
COUNTY OF SIMCOE
Page 139 of 162
15c) - A By -law to Repeal By -law No. 2010-
SCHEDULE "B"
NOTE: It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro - Medonte and Indian Park
Association
SITE PLAN
Site Plan Drawing prepared by MHBC, dated February 23, 2011, as further refined in the
preliminary lot grading plan (identified as Lot 2) prepared by C.C. Tatham & Associates dated
March 2011, showing a conceptual design of the dwelling, driveway and septic location with a
maximum of 83% of tree clearing in the established building envelope.
Site Plan is not in a registerable form and is available from the Township of Oro - Medonte.
10
Page 140 of 162
15c) - A By -law to Repeal By -law No. 2010-
SCHEDULE "C"
NOTE: It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro - Medonte and Indian Park
Association
DEEDS AND EASEMENTS TO BE CONVEYED
All title documents shall be properly drawn and executed by the parties, with the
appropriate Lot or Block Number inserted in the description of the document, and the
registered Plan Number shall be left blank, to be inserted by the solicitors for the parties
after the Plan is registered and a Plan Number assigned.
The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the
cost of preparation, execution and registration thereof, shall be borne by the Owner.
All documents to be registered shall be prior approved by the solicitor for the Township
The following land and easement shall be conveyed:
1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP
N/A
2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP
ki Un1
M
Page 141 of 162
15c) - A By -law to Repeal By -law No. 2010-
SCHEDULE "D"
NOTE: It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro - Medonte and Indian Park
Association
ITEMIZED ESTIMATE OF COST OF CONSTRUCTION
ITEMIZE CONSTRUCTION ESTIMATE AMOUNT
N/A
2. LETTERS OF CREDIT AMOUNT
Letter of Credit to be provided by the Owner $1000.00
to ensure completion of all works required
under the terms of this Agreement, as noted
in Section 5 herein.
12
Page 142 of 162
15d) - A By -law to Authorize the Execution...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2011 -069
A By -law to Authorize the Execution of a Site Plan Control Agreement
between The Corporation of the Township of Oro - Medonte
and
Indian Park Association
described as lands as follows:
PART BLOCK D, PLAN M -8, BEING PART 1 ON PLAN 51R- 37175; S/T EASEMENT
AS IN LT354320 & LT441545
BEING ALL OF PIN 74057 -0551 (LT), ROLL # 4346- 010 - 003 -20900 (LOT 14)
TOWNSHIP OF ORO- MEDONTE
COUNTY OF SIMCOE
WHEREAS authority to enter into Site Plan Control Agreements is provided for in
Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council
deems it necessary to enter into a Site Plan Control Agreement on the lands described
herein;
AND WHEREAS By -Law No. 2009 -062, a By -Law to Designate Areas of the Township
as Site Plan Control Areas, was passed by Council for the Township of Oro - Medonte,
pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended;
AND WHEREAS the lands referred to in this By -Law are subject to Site Plan Control,
pursuant to By -Law No. 2009 -062;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
1. THAT the Township enter into the Site Plan Control Agreement attached hereto as
Appendix "A ", on lands described on the attached Schedule "A ";
2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control
Agreement on behalf of the Corporation of the Township of Oro - Medonte;
3. THAT the attached Appendix "A" and Schedules "A, B, C, D and E" shall form part
of this By -Law;
4. THAT this By -Law shall take effect on the final passing thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 11
DAY OF MAY, 2011.
Irate• �• 1: 71.7: 7nrr[• PH7 �r. I�r• PJ1�6y :II1.7�•7:Z•>l���I�•Ll�rry
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 143 of 162
15d) - A By -law to Authorize the Execution...
APPENDIX "A"
SITE PLAN AGREEMENT
- between -
INDIAN PARK ASSOCIATION
- and -
THE CORPORATION OF THE
TOWNSHIP OF ORO- MEDONTE
DESCRIPTION OF LANDS
PART BLOCK D, PLAN M -8, BEING PART 1 ON PLAN 51 R- 37175; S/T EASEMENT
AS IN LT354320 & LT441545
BEING ALL OF PIN 74057 -0551 (LT), ROLL # 4346- 010 - 003 -20900 (LOT 14)
TOWNSHIP OF ORO- MEDONTE
COUNTY OF SIMCOE
May 11, 2011
By -Law No. 2011 -069
Page 144 of 162
15d) - A By -law to Authorize the Execution...
THE TOWNSHIP OF ORO- MEDONTE
SITE PLAN AGREEMENT
TABLE OF CONTENTS
Section 1
Covenants by the Owner
Section 2
Covenants by the Township
Section 3
Development Restrictions
Section 4
Development Changes
Section 5
Security
Section 6
Compliance
Section 7
Co- operation
Section 8
Binding Effect
Section 9
Severability of Clauses
Section 10
Save Harmless
I+Y8171 *11f111*9
Schedule "A"
Legal Description of Lands
Schedule "B"
Site Plan
Schedule "C"
Deeds and Easements to be Conveyed
Schedule "D"
Itemized Estimate of Cost of Construction
z
Page 145 of 162
15d) - A By -law to Authorize the Execution...
SITE PLAN CONTROL AGREEMENT
This Agreement made, in triplicate, this day of 2011, in
accordance with Section 41 of the Planning Act
BETWEEN: Indian Park Association
Hereinafter called the "Owner"
PARTY OF THE FIRST PART
-and-
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Hereinafter called the "Township"
PARTY OF THE SECOND PART
WHEREAS the Owner has applied to the Township of Oro - Medonte to permit the future
construction of a dwelling on lands described in Schedule "A ", attached hereto;
AND WHEREAS the Township has enacted a By -law to provide for the designation of the
lands as a "Site Plan Control Area ":
AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan
attached hereto as Schedule "B ":
NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual
covenants hereinafter contained, the parties hereto hereby covenant and agree as follows:
Page 146 of 162
15d) - A By -law to Authorize the Execution...
1. COVENANTS BY THE OWNER
The Owner covenants and agrees as follows:
a) The Owner owns the subject lands described in Schedule "A ", attached hereto,
and has provided the Township with a Registered Deed containing the legal
description of the subject lands.
b) This Agreement may be registered against title to these subject lands and shall take
priority over any subsequent registrations against the title to the subject lands.
C) No work shall be performed on the lands, nor any use made of the subject lands
with respect to the proposed development, except in conformity with all the
provisions of this Agreement.
d) The Owner shall, prior to the execution of this Agreement, obtain all necessary
permits and approvals from the Township and from all Ministries and Agencies,
including, but not limited to, the County of Simcoe.
e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes
and charges related to obtaining the approval of these lands for the intended use.
f) The Owner shall pay a refundable deposit for such reasonable costs as may be
involved to the Township in having its solicitor, engineer, planner and staff, perform
any work in connection with this Agreement, including the preparation, drafting,
execution, and registration of this Agreement. The Owner acknowledges and
agrees that the Owner shall be responsible for the cost of performance of all the
Owner's obligations hereunder, unless the context otherwise requires. Every
provision of this Agreement, by which the Owner is obligated in any way, shall be
deemed to include the words "at the expense of the Owner', unless specifically
stated otherwise. The refundable deposit for expenses and actual cost shall be $
1000.00. The Owner shall replenish the refundable deposit, to its full amount, when
the expenses and actual costs are submitted by the Township.
g) The Owner shall have delivered to the Township, all Transfers /Deeds, Discharges
and Easements, or other documents required by Schedule "C ", as well as
certification from the Owner's solicitor that the Transfer /Deeds and Easements shall
provide the Township with good title, free and clear from all encumbrances.
h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System
Permit approval must be received by the Township /Ministry of the Environment.
i) No trees shall be cut outside the immediate area surrounding the proposed
dwelling, septic system, amenity space and driveway or building envelope, as
shown on approved Site Plan Drawing prepared by MHBC, dated February 23,
2011, (identified as Lot 14) as further refined in the preliminary lot grading plan
prepared by C.C. Tatham & Associates dated March 2011, unless dead or
diseased, as determined by a qualified arborist.
2. COVENANTS BY THE TOWNSHIP
The Township covenants and agrees as follows:
a) That the Township has enacted a By -law to permit no trees to be cut outside the
immediate area surrounding the proposed dwelling, septic system, amenity space
and driveway or building envelope, as shown on approved Site Plan Drawing
prepared by MHBC, dated February 23, 2011, (identified as Lot 14) as further
refined in the preliminary lot grading plan prepared by C.C. Tatham & Associates
dated March 2011, unless dead or diseased, as determined by a qualified arborist.
Page 147 of 162
15d) - A By -law to Authorize the Execution...
b) That the Township agrees that subject to compliance by the Owner with all relevant
Municipal By -laws and Provincial Statutes and Regulations, the Owner may
proceed to develop the subject lands, as indicated on the Site Plan attached hereto
as Schedule "B ", subject to the development restrictions contained herein.
3. DEVELOPMENT RESTRICTIONS
The Parties hereto acknowledge and agree that any use of the subject lands by the
Owner shall be on and subject to the following terms and conditions:
a) Site Plan
The use and development of the subject lands shall be in accordance with and as
set out on the Site Plan, attached hereto as Schedule "B ".
b) Lighting
All lighting systems installed outside, such as floodlights, shall be directed away
from any adjacent residential use and /or roadway, not to cause interference in any
way.
C) Parking Areas and Driveways
All parking areas and driveways shall be constructed in conformity with Sections
5.19 and 5.20 of By -law No. 97 -95, as amended, and the Ontario Building Code
Regulation #419/86, and such parking areas, loading, and access areas shall be
kept free and clear of snow and ice and kept adequately drained. All entrances
shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain
all necessary approvals from the Ministry of Transportation, County of Simcoe and
Township of Oro - Medonte.
d) Outside Storage
No outside storage shall be permitted between any buildings on the premises and
any street. Any other outside storage shall be contained in the fenced compound,
as identified on Schedule "B ".
e) Garbage Storage
The Owner agrees to provide suitable storage areas for garbage and waste, and to
install and maintain litter containers in and around development on the lands. All
metal scrap and associated refuse contained in the fenced compound shall be
removed on a weekly basis.
Garbage Collection
The Owner acknowledges and agrees that any Industrial, Commercial and
Institutional (I. C. & 1) and multi -unit locations (six (6) units and over) will not
receive curb side waste collection services from the County of Simcoe. Each 1. C.
& I location and multi -unit residential location will be responsible for their own
garbage and recycling disposal.
g) Landscaping
The Owner shall complete all landscaping and landscaped areas shown on the
Site Plan, attached as Schedule "B ", as soon as weather permits, and all grading
and sodding required, according to any Engineering drawings submitted, shall be
done on all lawn areas.
h) Erosion and Siltation Control
The Owner must take all necessary precautions to prevent erosion and
sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and
downstream prior to and during construction. The Owner agrees to maintain all
erosion and siltation control devices in good repair until vegetative cover has been
successfully established.
Page 148 of 162
15d) - A By -law to Authorize the Execution...
Tree Preservation
A maximum of 63% tree removal is permitted in established building envelope as
shown on the preliminary lot grading plan (identified as Lot 14) prepared by C.C.
Tatham & Associates Ltd. dated March 2011. Maximum of 63 %tree removal does
not include the necessary removal of trees that are dead or diseased as determined
by a qualified arborist . No trees shall be cut outside the immediate area
surrounding the proposed dwelling, septic system, and driveway. The applicant will
also be required to plant additional trees along the front lot line in order to ensure
that the vegetative buffer is maintained.
Water Service Connection
The owner shall enter into a water service connection agreement with the Township.
Water service shall be installed at the owners cost.
4. DEVELOPMENT CHANGES
The parties acknowledge and agree that there shall be no changes to this
Agreement or the Schedules attached hereto, unless and until such changes have
been approved by all parties. It is the intention of the parties that material
amendments to this Agreement be properly recorded. Such amendments may
take the form of a registered Amending Agreement, an unregistered Agreement,
exchange of correspondence, Memorandum of Confirmation, or notations on
Engineering drawings. The nature of such record of amendment shall depend on
circumstances.
5. SECURITY
Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township,
to cover the faithful performance of the obligations of the Owner arising under this
Agreement, including but not limited to the construction of the works and services identified
in Schedule "D" to this Agreement (the "said Work "), the following securities:
a) Cash in the amount of one hundred percent (100 %) of the estimated cost of the said
work, as approved by the Township Engineer and Township Council, or:
b) An irrevocable Letter of Credit from a chartered bank, issued in accordance with the
requirements of Schedule "E ", with an automatic renewal clause in the amount of
one hundred percent (100 %) of the estimated costs of the said works, and as
approved by the Township Engineer. The Letter of Credit shall be for a minimum
guaranteed period of one (1) year, or such time as the Township decides, and shall
be renewed automatically, as necessary, thirty (30) days prior to expiration.
C) The Township reserves the right to accept or reject any of these alternative methods
of providing securities. Prior to depositing the securities, the Owner's Engineer shall
submit an estimate of the cost of the works to the Township Engineer for approval.
When the cost estimate has been approved, it will be set out in Schedule "D" of this
Agreement and will become the basis for the limits of the securities.
d) Any Letter of Credit or security filed with the Township is based upon the estimated
cost of completing the various matters prescribed by this Agreement. However, all
Letters of Credit and security received by the Township may be used as security for
any item or any other matter which, under the terms of this Agreement, is the
responsibility of the Owner, including without limiting the generality of the foregoing,
payment of engineering, legal, planning or other costs incurred by the Township,
which are the responsibility of the Owner, under the terms of this Agreement.
Page 149 of 162
15d) - A By -law to Authorize the Execution...
e) Upon written notification by the Owner's agent, certifying that all required works
for which the Letter of Credit was submitted have been completed in accordance
with the plans submitted and upon confirmation by the Township or its agent that
the Owner's obligations under this Agreement have been completed, the
Township will return said Letter of Credit.
f) If in the event of default of the Owner under any of the provisions of this
Agreement, it becomes necessary for the Township to realize on its security or
deposits, then the Township shall give, by registered mail, twenty -one (21) day's
notice, its intent to draw down on the security or deposit.
6. COMPLIANCE
Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in
addition to and without prejudice to any security or other guarantee given on behalf of the
Owner for the performance of its covenants and agreements herein, and upon default on
the part of the Owner hereunder, the Township shall, in addition to any other remedy
available to it, be at liberty to utilize the provisions of Section 466 of the Municipal Act,
2001, S.O. 2001, c. 25, as amended.
W9161S61 »R -AIEel
The Owner consents to the registration of this Agreement by the Township, upon the title of
the subject lands, at the expense of the Owner and agrees to execute such further and
other documents, consents or applications, as required, for the purpose of securing
registration and giving effect to the provisions of this Agreement.
E:M 31k U11k [H=199X01i
This Agreement, and everything contained herein, shall be binding upon the successors
and assigns of the parties hereto, and upon the lands described in Schedule "A ", attached
hereto, such Schedule being a legal description of the lands, and it is further agreed that
this Agreement shall be prepared, approved and registered on title.
9. SEVERABILITY OF CLAUSES
Should any section, subsection, clause, paragraph, or provision of this Agreement be
declared by a Court of competent jurisdiction to be invalid, the same shall not affect the
validity of the Agreement as a whole or any part thereof, other than the provision so
declared to be invalid.
i[1>III&YA I: /n1N *R:
The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save
harmless, the Township from and against any and all claims, suits, actions and demands
whatsoever, which may arise either directly or indirectly by reason of any work or service
performed by the Township, its servants or sub - contractors in order to complete the work
or services required to be completed under this Agreement, provided the subject matter of
such action, suits, claims or demands was not caused intentionally or through gross
negligence on the part of the Township, its servants or agents or sub - contractors.
Page 150 of 162
15d) - A By -law to Authorize the Execution...
IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals
under the hands of their proper officers duly authorized in that behalf.
SIGNED, SEALED AND DELIVERED
Indian Park Association
Owner: Michele O'Sullivan
The Corporation of the
Township of Oro - Medonte
per:
1
H.S. Hughes, Mayor
1
) J. Douglas Irwin, Clerk
Page 151 of 162
15d) - A By -law to Authorize the Execution...
SCHEDULE "A"
NOTE: It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro - Medonte and Indian Park
Association
LEGAL DESCRIPTION OF LANDS
PART BLOCK D, PLAN M8, BEING PART 1 ON PLAN 51R- 37175; S/T EASEMENT
AS IN LT354320 & LT441545, BEING ALL OF PIN 74057 -0551 (LT), ROLL # 4346-
010- 003 -20900 (LOT 14), TOWNSHIP OF ORO- MEDONTE, COUNTY OF SIMCOE
Page 152 of 162
15d) - A By -law to Authorize the Execution...
SCHEDULE "B"
NOTE: It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro - Medonte and Indian Park
Association
SITE PLAN
Site Plan Drawing prepared by MHBC, dated February 23, 2011, as further refined in the
preliminary lot grading plan prepared by C.C. Tatham & Associates dated March 2011,
(identified as Lot 14) showing a conceptual design of the dwelling, driveway and septic
location with a maximum of 63% of tree clearing in the established building envelope.
Site Plan is not in a registerable form and is available from the Township of Oro - Medonte.
10
Page 153 of 162
15d) - A By -law to Authorize the Execution...
SCHEDULE "C"
NOTE: It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro - Medonte and Indian Park
Association
DEEDS AND EASEMENTS TO BE CONVEYED
All title documents shall be properly drawn and executed by the parties, with the
appropriate Lot or Block Number inserted in the description of the document, and the
registered Plan Number shall be left blank, to be inserted by the solicitors for the parties
after the Plan is registered and a Plan Number assigned.
The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the
cost of preparation, execution and registration thereof, shall be borne by the Owner.
All documents to be registered shall be prior approved by the solicitor for the Township
The following land and easement shall be conveyed:
1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP
N/A
2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP
ki Un1
M
Page 154 of 162
15d) - A By -law to Authorize the Execution...
SCHEDULE "D"
NOTE: It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro - Medonte and Indian Park
Association
ITEMIZED ESTIMATE OF COST OF CONSTRUCTION
ITEMIZE CONSTRUCTION ESTIMATE AMOUNT
2. LETTERS OF CREDIT AMOUNT
Letter of Credit to be provided by the Owner $1000.00
to ensure completion of all works required
under the terms of this Agreement, as noted
in Section 5 herein.
12
Page 155 of 162
15d) - A By -law to Authorize the Execution...
SCHEDULE "E"
SUBDIVISION AGREEMENT - STANDARD FOR THE TOWNSHIP
"STANDBY" LETTER OF CREDIT
IRREVOCABLE LETTER OF CREDIT
DATE OF ISSUE:
Andria Leigh
Director Development Services
Township of Oro - Medonte
NAME OF BANK:
ADDRESS OF BANK:
LETTER OF CREDIT NO.: AMOUNT: $
Except as otherwise expressly stated, this Letter of Credit is issued subject to the Uniform Customs and
Practices for Documentary Credits (1993 Revision), being ICC Publication No. UCP 500.
TO: THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
P.O. Box 100, Oro Ontario, LOL 2X0
We hereby authorize you to draw on the Bank of
Ontario, , for the account of
up to an aggregate amount of ($$$$$$$$)
which is available on demand.
Pursuant to the request of our said customer, we, the Bank of
Ontario, hereby establish and give to you
an Irrevocable Letter of Credit in your favour, in the above amount, which may be drawn on by you at any
time and from time to time, upon written demand for payment made upon us by you which demand we
shall honour without enquiring whether you have the right as between yourself and our said customer to
make such demand and without recognizing any claim of our said customer or objection by them to
payment by us.
Demand shall be by way of a letter signed by an authorized signing officer of the Corporation of the
Township of Oro - Medonte. The original Letter of Credit must be presented to us at : Bank of
Ontario, . The Letter of Credit, we understand,
relates to a Subdivision Agreement between our said customer and the Corporation of the Township of
Oro - Medonte, with Mortgage Company, as a third party, regarding subdivision of
(property description)
The amount of this Letter of Credit may be reduced from time to time, as advised by notice in writing,
given to us by an authorized signing officer of the Corporation of the Township of Oro - Medonte.
Partial drawings shall be permitted. We hereby agree that partial drawings under this Letter of Credit will
be duly honoured upon demand.
This Letter of Credit will continue in force for a period of one year, but shall be subject to the condition
hereinafter set forth. It is a condition of this Letter of Credit that it shall be deemed to be automatically
extended without amendment from year to year, from the present or any future expiration date hereof,
unless at least thirty (30) days prior to the present, or any future expiration date, we notify you in writing
by registered mail that we elect not to consider this Letter of Credit to be renewable for any additional
period.
Dated at , Ontario, this day of 20
Authorized Signature Authorized Signature
Bank of
13
Page 156 of 162
15e) - A By -law to remove the Holding symb...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2011 -070
A By -law to remove the Holding symbol
On lands described as follows:
PART BLOCK D, PLAN M8, BEING PART 1 ON PLAN 51R- 37175; S/T EASEMENT
AS IN LT354320 & LT441545
BEING ALL OF PIN 74057 -0551 (LT), ROLL # 4346- 010 - 003 -20900 (LOT 14)
TOWNSHIP OF ORO- MEDONTE
COUNTY OF SIMCOE
WHEREAS the Council of the Corporation of the Township of Oro - Medonte is
empowered to pass By -laws to remove a Holding provision pursuant to Section 36 of
the Planning Act, R.S.O. 1990, c.P.13.
AND WHEREAS Council deems it appropriate to remove the Holding provision applying
to the subject lands;
NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte
enacts as follows:
1.Schedule 'A16', to Zoning By -law No. 97 -95 as amended, is hereby further
amended by removing the Holding provision applying to lands known as
"Part Block D, Plan M -8, Being Part 1 on Plan 51 R- 37175; S/T Easement as
in LT354320 & LT441545, Being all of PIN 74057 -0551 (LT), Roll # 4346-
010- 003 -20900 (Lot 14) (Indian Park Association)" as shown on Schedule
'A' attached hereto and forming part of this By -law.
2. This By -law shall come into effect upon the date of passage hereof,
subject to the provisions of the Planning Act, as amended.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 11
DAY OF MAY, 2011.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 157 of 162
15e) - A By -law to remove the Holding symb...
Page 158 of 162
15f) - A By -law to Appoint a Representativ...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2011 -071
A By -law to Appoint a Representative to the
Orillia & Area Physician Recruitment & Retention Committee
WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
provides that the role of Council is to ensure that administrative practices are in place to
implement the decisions of Council;
AND WHEREAS the Council for The Corporation of the Township of Oro - Medonte
declared by Motion No. C110427 -30, to appoint a member to the Orillia & Area
Physician Recruitment & Retention Committee;
AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte
deems it desirable to pass a by -law to appoint such a committee member;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
1. That Councillor Kelly Meyer be appointed to the Orillia & Area Physician Recruitment
& Retention Committee.
2. That the appointment outlined in Section 1 above be for the 2011 -2012 Term.
3. And This by -law shall take effect on the final passing thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 11TH
DAY OF MAY, 2011.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 159 of 162
15g) - A By -law to Name, Assume and Establ...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2011 -073
A By -law to Name, Assume and Establish Highways
Within the Township of Oro - Medonte
Red Oak Crescent Plan 51M -696
Basswood Circle Plan 51M -696
Jenna Court Plan 51M -696 and 51M -767
Diane Court Plan 51M -696 and 51M -767
And to Repeal By -law No. 2011 -065
WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
provides that municipalities may pass by -laws with respect to jurisdiction over highways;
AND WHEREAS Section 31 of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
provides that municipalities may, by by -law, establish a highway;
AND WHEREAS Section 26 of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
defines what constitutes a highway;
AND WHEREAS Council of the Township of Oro - Medonte deems it necessary to name,
assume and establish for use highways within the boundaries of the Township of Oro -
Medonte listed on Schedule 'A' attached hereto;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
1. THAT all highways listed in Schedule 'A' of this by -law are hereby named,
assumed and established for use as a public highway;
2. THAT the attached Schedule 'A' shall form part of this By -law;
3. THAT By -law No. 2011 -065 is hereby repealed in its entirety;
4. THAT this by -law shall come into force and take effect on its final passing
thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 11 DAY
OF MAY, 2011.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 160 of 162
15g) - A By -law to Name, Assume and Establ...
Schedule "A"
to By -law No. 2011 -073 for
The Corporation of the Township of Oro - Medonte
Named, Assumed and Established for Use as a Public Highway
Street Name
PIN/Description
Plan #
Part of PIN 58522 -0280 (LT)
51M -696
Westerly from the north end of Walnut
Drive, and then southerly and easterly
to the south end of Walnut Drive, a
distance of 1,420 metres
PIN 58552 -0272 (LT)
51M -696
Red Oak Crescent
Street Widening being Block 106, Plan
51M-696
PIN 58552- 0273(LT)
51M -696
Street Widening being Block 107, Plan
51M-696
Basswood Circle
PIN 58552 -0281 (LT)
All of Basswood Circle
51M -696
PIN 58552- 0270(LT)
51M -696
Block 104, Plan 51M -696
PIN 58552- 0278(LT)
51M -696
Jenna Court
0.30 Reserve being Block 112, Plan 51M-
696
PIN 58552- 0298(LT)
51M -767
Jenna Court
PIN 58552- 0271(LT)
51M -696
Block 105, Plan 51M -696
PIN 58552- 0279(LT)
51M -696
Diane Court
0.30 Reserve being Block 113, Plan 51M-
696
PIN 58552- 0299(LT)
51M -767
Diane Court
Page 161 of 162
18a) - Being a By -Law to Confirm the Proce...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2011 -066
Being a By -Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, May 11, 2011
THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-
MEDONTE HEREBY ENACTS AS FOLLOWS:
1. THAT the action of the Council at its Council Meeting held on Wednesday, May
11, 2011, and in respect to each Motion, Resolution and other actions passed
and taken by the Council at its said Meeting is, except where prior approval of
the Ontario Municipal Board is required, hereby adopted, ratified and confirmed.
2. THAT the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro -
Medonte. And, the Clerk is hereby authorized and directed to affix the corporate
seal to all said documents.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 11
DAY OF MAY, 2011.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 162 of 162