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04 06 2011 Council AgendaTHE TOWNSHIP OF ORO- MEDONTE Page 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Andria Leigh, Director of Development Services, re: Acquisition /disposition of land (Guthrie Lands). 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: 4 -25 a) Minutes of the Council meeting held on March 23, 2011. 26 -29 b) Minutes of the Special Council meeting held on March 30, 2011. 30 -50 c) Minutes of the Citizen /Senior of the Year Advisory Group meeting held on March 28, 2011. 51 -52 d) Minutes of the Oro - Medonte History Association meeting held on February 16, 2011. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: None. 10. REPORTS OF MUNICIPAL OFFICERS: Page 1 of 171 COUNCIL MEETING AGENDA COUNCIL CHAMBERS Township of Wednesday, April 6, 2011 Proud Heritage, Excitin Future 9:00 a.m. - Closed Session 10:00 a.m. - Open Session Page 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Andria Leigh, Director of Development Services, re: Acquisition /disposition of land (Guthrie Lands). 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: 4 -25 a) Minutes of the Council meeting held on March 23, 2011. 26 -29 b) Minutes of the Special Council meeting held on March 30, 2011. 30 -50 c) Minutes of the Citizen /Senior of the Year Advisory Group meeting held on March 28, 2011. 51 -52 d) Minutes of the Oro - Medonte History Association meeting held on February 16, 2011. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: None. 10. REPORTS OF MUNICIPAL OFFICERS: Page 1 of 171 Page Council Agenda - April 6, 2011 10. REPORTS OF MUNICIPAL OFFICERS: 53 -54 a) Report No. FI 2011 -10, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO, re: Statement of Accounts — February 28, 2011. 55 -92 b) Report No. FI 2011 -12, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO, re: Financial Plan — Water Systems. 93 -97 c) Report No. DS 2011 -008, Andria Leigh, Director of Development Services, re: Official Plan Amendment for Technical Severance Policies (Township of Oro - Medonte). 98 -101 d) Report No. DS 2011 -012, Andria Leigh, Director of Development Services, re: Zoning By -law Amendment (Donald and Sherry Hubbert), Part of Lot 24 and Part of Lot 25, Concession 9, RP 51 R- 37798, Parts 1 and 3 (Oro), Township of Oro - Medonte [refer to item 15d)]. 102 -114 e) Report No. DS 2011 -013, Andria Leigh, Director of Development Services, re: Draft Plan of Subdivision, proposed red -lined revisions, Part of Lot 5, Concession 13 ( Medonte), File: 43T- 90082, (2063334 Ontario Inc.). 115 -116 f) Memorandum dated April 6, 2011 from Andria Leigh, Director of Development Services, re: Completion of Sound Monitoring for Hillway Line 12 Pit. 117 g ) Shawn Binns, Director of Recreation and Community Services, re: Administration Office Entrance Concept Plan. 11. REPORTS OF MEMBERS OF COUNCIL: 118 a) Mayor H.S. Hughes, re: Rezoning Matter. [Addenda] 12. CONSENT AGENDA: a) Announcements of Interest to the Public - None 119 -125 b) Minutes of the Midland Public Library meeting held on February 10, 2011. Staff Recommendation: Receive. 126 -137 c) Minutes of the Lake Simcoe Region Conservation Authority meeting held on February 25, 2011 and highlights of meeting held on March 25, 2011. Staff Recommendation: Receive. 138 -144 d) Minutes of Nottawasaga Valley Conservation Authority meeting held on February 25, 2011 and highlights of meeting held on March 25, 2011. Staff Recommendation: Receive. 13. COMMUNICATIONS: 145 a) Correspondence dated March 7, 2011 from Sophia Aggelonitis, Minister Responsible for Seniors, re: Senior of the Year Award. 146 -147 b) Correspondence dated March 29, 2011 from Lynn Dollin, Chair of the South Georgian Bay Lake Simcoe Source Protection Committee, re: "Impact Through Understanding" Municipal Workshops, May 12, 2011, Georgian Page 2 of 171 Page Council Agenda - April 6, 2011 13. COMMUNICATIONS: Downs, Innisfil, and May 13, 2011, Highwayman Inn, Orillia. 148 c) Correspondence dated March 15, 2011 from Tony Katarynych, Chair, Orillia & Area Physician Recruitment & Retention Committee, re: Appointment to Orillia & Area Physician Recruitment & Retention Committee. 149 -151 d) Correspondence dated March 15, 2011 from John Ennis, Government Relations Specialist, CAA South Central Ontario, re: Harmonized Sales Tax (H.S.T.) Revenue and a New Funding Mechanism for Transportation Infrastructure. 14. NOTICE OF MOTIONS: 15. BY -LAWS: 152 -155 a) By -Law No. 2011 -047 A By -law to authorize the execution of a Tax Arrears Extension Agreement. 156 -159 b) By -Law No. 2011 -049 A By -law to Authorize the Execution of a Contract Between The Township of Oro - Medonte and The Oro - Medonte Chamber of Commerce And to Repeal By -law No. 2009 -132. 160 -168 c) By -Law No. 2011 -050 A By -law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and The Oro - Medonte Tennis Club. 169 -170 d) By -Law No. 2011 -051 A By -law to amend the zoning provisions which apply to lands within Part of Lot 24 and Part of Lot 25, Concession 9, RP 51 R- 37798, Parts 1 and 3 (Former Township of Oro) Township of Oro - Medonte by placing a Holding (H) provision to the lands. (Hubbert) 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18. CONFIRMATION BY -LAW: 171 a) By -Law No. 2011 -052 Being a By -Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, April 6, 2011. 19. ADJOURNMENT: a) Motion to Adjourn. Page 3 of 171 6a) - Minutes of the Council meeting held ... —`` THE TOWNSHIP OF ORO- MEDONTE Totowhipoj REGULAR COUNCIL MEETING MINUTES Council Chambers 1 Nrrrta e., 1 .vi itirr =mare Wednesday, March 23, 2011 2010 - 2014 COUNCI Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Regrets: Councillor D t Evans TIME: 6:05 p.m. Staff Present: Robin Dunn, C; If Administrative Officer; Doug Irwin, Director of Corporate Servic, s /Clerk; Andria Leigh, Director of Development Services; Donna F,. witt, Director of Corporate Strategic Initiatives; Shawn Binns, Director of Recreation and Community Services; Jerry Ball, Director of Transportation and Environmental Services; Janette Teeter, Deputy Clerk; Hugh Murray, Deputy Fire Chief; Samah Othrnan, Executive Assistant /Corporate Communications Specialist; Tamara Obee, Manager Health & Safety, Human Resource. Also Present: Mary Jane Sarjeant, Rick and Carolyn Weafer, Lindsay Morgan, Klaus Kuch; Glenn Meeuwisse, Terry Ruffell, Sheila Craig, Ann Truyens, Sandy Agnew, Joannie Spence, Bernard Pope, Gord Roehner, Larry Tupling, Scott Macpherson, Roy Hastings, Yvette Savoie, Omer Lavoie, Michelle Cutts (Rudy & Associates Ltd.), Ted Beaten, Anne Budge, Thomas Woegerer, Elizabeth Yeaman, David Yeaman. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 22 Page 4 of 171 6a) - Minutes of the Council meeting held ... Council Minutes — March 23, 2011 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C110323 -1 Moved by Crawford, Seconded by Lancaster Be it resolved that the agenda for the Council meeting of Wednesday, March 23, 2011 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. C110323 -2 Moved by Meyer, Seconded by Coutanche Be it resolved that we do now go in Closed Session at 6:07 p.m. to discuss • personal matter affecting an identifiable individual; • solicitor - client privilege. Carried. b) Motion to Rise and Report. Motion No. C110323 -3 Moved by Lancaster, Seconded by Crawford Be it resolved that we do now Rise at 7:01 p.m. and Report on the Closed Session Items: 4c) Robin Dunn, Chief Administrative Officer, re: Personal matter about identifiable individuals (Committee of Adjustment); 4e) Doug Irwin, Director Corporate Services /Clerk, re: Personal matters about an identifiable individual (Municipal Law Enforcement); and 4f) Doug Irwin, Director of Corporate Services, re: Solicitor - client privilege (Shanty Bay Boathouse) and that Closed Session Item: 4d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Staffing Update) be brought forward to Item 17 Closed Session Items (Unfinished Items). Carried. Page 2 of 22 Page 5 of 171 6a) - Minutes of the Council meeting held ... Council Minutes — March 23, 2011 c) Robin Dunn, Chief Administrative Officer, re: Personal matter about identifiable individuals (Committee of Adjustment). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services; Tamara Obee, Manager of Health & Safety, Human Resources; Committee of Adjustment Members Tupling (Chair), Hastings, Macpherson and Chappell. Motion No. C110323 -4 Moved by Coutanche, Seconded by Meyer Be it resolved that the confidential correspondence dated March 17 and 21, 2011 and presented by Robin Dunn, Chief Administrative Officer, re: Personal matter about identifiable individuals (Committee of Adjustment) be received. Carried. d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Staffing Update). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Tamara Obee, Manager of Health & Safety, Human Resources. Motion No. C110323 -5 Moved by Lancaster, Seconded by Crawford Be it resolved that the confidential verbal information presented by Robin Dunn, CAO, and Tamara Obee, Manager of Health and Safety, Human Resources, re: Personal matters about an identifiable individual (Staffing Update) be received. Carried. Page 3 of 22 Page 6 of 171 6a) - Minutes of the Council meeting held ... Council Minutes — March 23, 2011 e) Doug Irwin, Director Corporate Services /Clerk, re: Personal matters about an identifiable individual (Municipal Law Enforcement). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Tamara Obee, Manager of Health & Safety, Human Resources. Motion No. C110323 -6 Moved by Meyer, Seconded by Coutanche Be it resolved that the confidential correspondence dated March 11, 2011 and presented by Doug Irwin, Director Corporate Services /Clerk, re: Personal matters about an identifiable individual (Municipal Law Enforcement, Skelding) be received with regret and best wishes. Carried f) Doug Irwin, Director of Corporate Services, re: Solicitor - client privilege (Shanty Bay Boathouse). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Tamara Obee, Manager of Health & Safety, Human Resources. Motion No. C110323 -7 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That the confidential correspondence dated March 16, 2011 and presented by Doug Irwin, Director of Corporate Services /Clerk, re: Solicitor - client privilege (Shanty Bay Boathouse) be received. 2. That the applicant's request for the legal opinion prepared by the Township's Solicitor be granted. 3. And That the applicant be advised of Council's decision under the Director of Corporate Services /Clerk's signature. Carried. 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: Page 4 of 22 Page 7 of 171 6a) - Minutes of the Council meeting held ... Council Minutes — March 23, 2011 6. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on March 9, 2011. Motion No. C110323 -8 Moved by Coutanche, Seconded by Meyer Be it resolved that the draft minutes of the Council meeting held on Wednesday, March 9, 2011, be adopted as printed and circulated. Carried. b) Minutes of Committee of Adjustment meeting held on March 17, 2011. Motion No. C110323 -9 Moved by Lancaster, Seconded by Crawford Be it resolved that the draft minutes of the Committee of Adjustment meeting held on March 17, 2011 be received. Carried. c) Minutes of the Common Interest Committee meeting held on February 8, 2011. Motion No. C110323 -10 Moved by Meyer, Seconded by Coutanche Be it resolved that the draft minutes of the Common Interest Committee meeting held on February 8, 2011 be received. Carried. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: None. Page 5 of 22 Page 8 of 171 6a) - Minutes of the Council meeting held ... Council Minutes — March 23, 2011 9. DEPUTATIONS: a) 7:00 p.m. Glenn Meeuwisse, re: Pulse Racing Inc. to host 2013/2014 National Mountain Bike Championships. Confidential correspondence was distributed to Council. Motion No. C110323 -11 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That the correspondence dated March 7, 2011 from Glenn Meeuwisse, re: Pulse Racing Inc. to host 2013/2014 National Mountain Bike Championships be received. 2. That the Township of Oro - Medonte supports Pulse Racing Inc.'s submission to host the 2013/2014 National Mountain Bike Championships at Hardwood Ski and Bike. 3. That a grant /subsidy amount up to $20,000.00, if required, be approved and funded from the Budget Stabilization Reserve Fund for Pulse Racing Inc. to support hosting of the 2013 and 2014 National Mountain Bike Championships. 4. That Oro - Medonte assist Pulse Racing Inc. in obtaining financial support from the County of Simcoe for the events. 5. That Pulse Racing Inc. liaise with the Oro - Medonte Chamber of Commerce to promote local business and area accommodations. 6. And Further That Pulse Racing Inc. be advised of Council's decision under the Director of Recreation and Community Services' signature. Carried. b) 7:10 p.m. Berardo Mascioli, re: Aeropark Status of Activities. Due to weather conditions, Mr. Mascioli was unable to attend. Page 6 of 22 Page 9 of 171 6a) - Minutes of the Council meeting held ... Council Minutes — March 23, 2011 c) 7:20 p.m. David Yeaman, re: Service Requirements for Industrial Parks in Oro - Medonte Motion No. C110323 -12 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the verbal information presented by David Yeaman, re: Service Requirements for Industrial Parks in Oro - Medonte, be received. 2. And That staff bring forward a report addressing the servicing requirements for Council's consideration no later than the May 4, 2011 meeting. Carried. 10. REPORTS OF MUNICIPAL OFFICERS: a) Report No. CAO 2011 -02, Robin Dunn, CAO, re: Media Relations Protocol for Council and Staff. An updated policy was distributed to Council. Motion No. C110323 -13 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report No. CAO 2011 -02, Robin Dunn, CAO, re: Media Relations Protocol for Council and Staff be received and adopted. 2. That the Media Relations Protocol for Council and Staff Policy as distributed at the meeting be adopted and numbered accordingly. 3. That the CAO's Office report back to Council in the 4th quarter of 2011 with respect to the implementation of the policy. 4. And That the CAO's Office advise staff accordingly. Carried. Page 7 of 22 Page 10 of 171 6a) - Minutes of the Council meeting held ... Council Minutes — March 23, 2011 b) Report No. 2011 -11, Paul Gravelle, Director of Finance /Treasurer /Acting CAO, re: Treasurer's Statement of Remuneration. Motion No. C110323 -14 Moved by Meyer, Seconded by Coutanche Be it resolved that Report No. F12011 -11, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO, re: Treasurer's Statement of Remuneration be received. Carried. c) Report No. TES2011 -02, Jerry Ball, Director of Transportation and Environmental Services, re: Municipal Summary and Annual Reports for all Township of Oro - Medonte Drinking Water Systems — January 1 st to December 31 st, 2010. Motion No. C110323 -15 Moved by Crawford, Seconded by Lancaster Be it resolved that Report No. TES2011 -02, Jerry Ball, Director of Transportation and Environmental Services, re: Municipal Summary and Annual Reports for all Township of Oro - Medonte Drinking Water Systems — January 1 st to December 31 st, 2010 - Canterbury, Cedarbrook, Craighurst, Harbourwood, Horseshoe Highlands, Lake Simcoe Regional Airport, Maplewood, Medonte Hills, Robincrest, Shanty Bay, Sugarbush and Warminster Water Systems, be received. Carried. Page 8 of 22 Page 11 of 171 6a) - Minutes of the Council meeting held ... Council Minutes — March 23, 2011 d) Report No. TES2011 -03, Jerry Ball, Director of Transportation and Environmental Services, re: Transportation Services Department — Tender Results for 2011 [to be distributed at meeting]. Motion No. C110323 -16 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That Report No. TES2011 -03, Jerry Ball, Director of Transportation and Environmental Services, re: Transportation Services Department — Tender Results for 2011 be received and adopted. 2. That the following tenders be awarded: CONTRACT NO. DESCRIPTION CONTRACTOR TOTAL AMOUNT TES2011 -01 Hot Mix Paving K. J. Beamish Construction $52,312.80/km (South) Co. Limited $52,373.00/km (North) TES2011 -02 Slurry Seal Duncor Enterprises Inc. $1.88 /sq.m. TES2011 -03 "Dark Journal" Da -Lee Dust Control $1.04 /litre Virgin Oil TES2011 -04 Supply, Haul, Mix Dalton R. Lowe and Sons South Yard and Pile Winter Construction Ltd. $6.71 /tonne (Patrol Yard) Sand $5.94 /tonne (Dome) North Yard $6.84 1tonne (Patrol Yard) $6.84 /tonne (Dome) *(Taxes not included in above prices)* 3. And That the respective Contractors be notified accordingly under the Director of Transportation and Environmental Services' signature. Carried. Page 9 of 22 Page 12 of 171 6a) - Minutes of the Council meeting held ... Council Minutes — March 23, 2011 e) Report No. DS2011 -06, Andria Leigh, Director of Development Services, re: Site Plan Agreement 2010 - SPA -27 (Oro Design and Manufacturing Ltd.), 3 Small Crescent, Part of Lot 16, Concession 14, Part 1 on Plan 51 R- 19270, Being all of PIN 58548 -0087 (LT), (Former Township of Oro) [refer to Item 15b]. Motion No. C110323 -17 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. DS 2011 -006, Andria Leigh, Director of Development Services, re: Site Plan Agreement 2010 - SPA -27 (Oro Design and Manufacturing Ltd.), 3 Small Crescent, Part of Lot 16, Concession 14, Part 1 on Plan 51 R- 19270, being all of PIN 58548 -0087 (LT), (Former Township of Oro) be received and adopted. 2. That the Township of Oro - Medonte enters into a Site Plan Agreement with Oro Design and Manufacturing Ltd. to construct a new 696.8 square metre (7500 square foot) industrial building. 3. That the Clerk brings forward the appropriate By -law to enter into a Site Plan Agreement with Oro Design and Manufacturing Ltd. for Council's consideration. 4. And That the applicant be notified of Council's decision under the Director of Development Services' signature. Carried. f) Report No. DS2011 -07, Andria Leigh, Director of Development Services, re: Site Plan Agreement and Removal of Hold 2010 - SPA -26 (Mico Ugrica & Aleksandra Asic), Part of Lot 25, Concession 10, Being Part 3, on Plan 51 R -36518 (Oro), Oro - Medonte [refer to Items 15c) and 15d)]. Motion No. C110323 -18 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That Report No. DS 2011 -007, Andria Leigh, Director of Development Services, re: Site Plan Agreement and Removal of Hold 2010 - SPA -26, (Mico Ugrica & Aleksandra Asic), Part of Lot 25, Concession 10, Being Part 3, on Plan 51 R -36518 (Oro), Oro - Medonte be received and adopted. 2. That the Township of Oro - Medonte enters into a Site Plan Agreement with Mico Ugrica & Aleksandra Asic to permit a single detached dwelling at Part of Lot 25, Concession 10, Being Part 3, on Plan 51 R- 36518. 3. That the Clerk brings forward the appropriate By -law to enter into a Site Plan Agreement with Mico Ugrica and Aleksandra Asic for Council's consideration. 4. That the Clerk brings forward the appropriate By -law to remove the Holding Symbol from lands described as Part of Lot 25, Concession 10, Being Part 3, on Plan 51 R -36518 for Council's consideration. 5. And That the applicant be notified of Council's decision under the Director of Development Services' signature. Carried. Page 10 of 22 Page 13 of 171 6a) - Minutes of the Council meeting held ... Council Minutes — March 23, 2011 g) Report No. DS2011 -09, Andria Leigh, Director of Development Services, re: Proposed Zoning By -law Amendment Application 2010 - ZBA -13, Blueberry Park Corporation, Plan M22, Part Block D, 51 R- 11728, Parts 3, 4, 5, and 6 (Former Township of Orillia), Township of Oro - Medonte [refer to Item 15f)]. Motion No. C110323 -19 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report DS 2011 -009, Andria Leigh, Director of Development Services, re: Proposed Zoning By -law Amendment Application 2010 - ZBA -13, Blueberry Park Corporation, Plan M22, Part Block D, 51 R- 11728, Parts 3, 4, 5, and 6 (Former Township of Orillia), Township of Oro - Medonte be received and adopted. 2. That Zoning By -law Amendment Application 2010 - ZBA -13 for Blueberry Park Corporation, Plan M22, Part Block D, 51 R- 11728, Part 3, and Parts, 4, 5, and 6, respectively, ( Orillia), Township of Oro - Medonte on Schedule A8 of Zoning By -law 97 -95, as amended, from the Shoreline Residential Exception 99 (SR *99) Zone and /or Open Space (OS) Zone, to the Open Space Exception 203 (OS *203) Zone be approved. 3. And That the Clerk brings forward the appropriate By -law for Council's consideration. Carried. h) Report No. DS2011 -010, Andria Leigh, Director of Development Services, re: Proposed Zoning By -law Amendment Application 2010 - ZBA -11, Lavoie, 883 Horseshoe Valley Road East, Part of Lot 1, Concession 11 (Oro), Township of Oro - Medonte [refer to item 15g)]. Motion No. C110323 -20 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report DS2011 -010, Andria Leigh, Director of Development Services, re: Proposed Zoning By -law Amendment Application 2010 - ZBA -11, Lavoie, 883 Horseshoe Valley Road East, Part of Lot 1, Concession 11 (Oro), Township of Oro - Medonte be received and adopted. 2. That Zoning By -law Amendment Application 2010 - ZBA -11 for Lavoie, 883 Horseshoe Valley Road East, Part of Lot 1, Concession 11 (Oro), Township of Oro - Medonte on Schedule A17 of Zoning By -law 97 -95, as amended, from the Residential One (R1) Zone to the Residential One Exception 204 (R1 *204) Zone be approved. 3. And That the Clerk brings forward the appropriate By -law for Council's consideration. Carried. Page 11 of 22 Page 14 of 171 6a) - Minutes of the Council meeting held ... Council Minutes — March 23, 2011 i) Shawn Binns, Director of Recreation and Community Services, correspondence dated March 15, 2011 from Jane Vessey, Regional Operations Coordinator, Rick Hansen Foundation, re: Rick Hansen 25th Anniversary Relay. Motion No. C110323 -21 Moved by Coutanche, Seconded by Meyer Be it resolved that the correspondence dated March 15, 2011 from Jane Vessey, Regional Operations Coordinator, Rick Hansen Foundation and presented by Shawn Binns, Director of Recreation and Community Services, re_ Rick Hansen 25th Anniversary Relay be received. Carried. j) Memorandum from Shawn Binns, Director of Recreation and Community Services, re: Oro - Medonte Tennis Club [to be distributed at meeting]. Motion No. C110323 -22 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the Memorandum correspondence dated March 23, 2011 from Shawn Binns, Director of Recreation and Community Services, re: Oro - Medonte Tennis Club be received. 2. That Council approve the draft agreement, in principle. 3. And That the Clerk bring forward the appropriate by -law for Council's consideration. Carried. k) Shawn Binns, Director of Recreation and Community Services, re: Line 4 Park Update. Motion No. C110323 -23 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That the PowerPoint presentation presented by Shawn Binns, Director of Recreation and Community Services and verbal information presented by Mr. Ruffell, re: Line 4 Park Update be received. 2. That Council approves the following: • Approval of the sponsorship program; • Continued support through issuance of receipts for charitable donations; • Use of Township website for promotion of sponsorship program; • Authorizing the use of credit cards for donations under $500.00; • Advancing $52,000 to complete the park in the spring of 2011, with funds to be repaid by the HVPOA by December 31, 2011. 3. And That the applicant be advised of Council's decision under the Director of Recreation and Community Services' signature. Page 12 of 22 Page 15 of 171 6a) - Minutes of the Council meeting held ... Council Minutes — March 23, 2011 Carried. 1) Report No. RC2011 -06, Shawn Binns, Director of Recreation and Community Services, re: Recreation and Community Services Brochure. Motion No. C110323 -24 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That Report No. RC2011 -06, Shawn Binns, Director of Recreation and Community Services, re: Recreation and Community Services Brochure be received and adopted. 2. That the draft agreement for the production of the Recreation and Community Services brochure with the Oro - Medonte Chamber of Commerce be approved. 3. That the Clerk brings forward the appropriate By -Law for Council's consideration. 4. And That the applicant be advised of Council's decision under the Director of Recreation and Community Services' signature. Carried. m) Report No. RC2011 -07, Shawn Binns, Director of Recreation and Community Services re: Shanty Bay Firefighter Subsidy Request. Motion No. C110323 -25 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That Report No. RC2011 -07, Shawn Binns, Director of Recreation and Community Services, re: Shanty Bay Firefighter Subsidy Request be received and adopted. 2. That the request of the Shanty Bay Fire Fighters to waive the rental fees associated with Permit #2928, for the rental of the Shanty Bay Ball Diamond for the 2011 season in the amount of $300.00 be denied as per Township policy. 3. That the Shanty Bay Firefighters be requested to submit the applicable fee of $300.00 for rental of the Shanty Bay Ball Diamond associated with permit #2928, in accordance with the Township policy. 3. And That the applicant be notified of Council's decision under the Director of Recreation and Community Services' signature. Defeated. Page 13 of 22 Page 16 of 171 6a) - Minutes of the Council meeting held ... Council Minutes — March 23, 2011 n) Report No. RC2011 -08, Shawn Binns, Director of Recreation and Community Services re: County of Simcoe Trails Connecting Communities Program. Motion No. C110323 -26 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That Report No. RC2011 -08, Shawn Binns, Director of Recreation and Community Services, re: County of Simcoe Trails Connecting Communities Program be received and adopted. 2. That Staff be authorized to submit a funding application for financial assistance to the County of Simcoe - Trails Connecting Communities program in the amount of $17,500. 3. That the projects outlined in Report No. RC2011 -08, Shawn Binns, Director of Recreation and Community Services, re: County of Simcoe Trails Connecting Communities Program be approved pending approval of funding assistance from the County of Simcoe. 4. And That the additional funding of $12,500 be approved and funded through the Recreation Reserve Fund, upon receiving funding assistance from the County of Simcoe. Carried. 11. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, Resolution from the Township of Rideau Lakes, re: Opposition of Industrial Solar Farms on Agricultural Land Near Residential Areas. Council consented to allow Bernard Pope to speak on the matter. Motion No. C110323 -27 Moved by Meyer, Seconded by Coutanche Be it resolved that the Resolution from the Township of Rideau Lakes, re: Opposition of Industrial Solar Farms on Agricultural Land Near Residential Areas and information presented by Mayor H.S. Hughes, be received. Carried. Motion No. C110323 -28 Moved by Meyer, Seconded by Hough Be it resolved that Rule 3.7 of Procedural By -law No. 2011 -011 be suspended in order to allow the meeting to proceed past the normal adjournment hour of 10:00 p.m. Carried. Page 14 of 22 Page 17 of 171 6a) - Minutes of the Council meeting held ... Council Minutes — March 23, 2011 b) Councillor Lancaster, re: Active Transportation Motion No. C110323 -29 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the verbal information and PowerPoint Presentation presented by Councillor Lancaster, re: Active Transportation be received. 2. And that the matter be referred to the Recreation Technical Support Group to formulate recommendations for Council's consideration. Carried. 12. CONSENT AGENDA: a) Announcements of Interest to the Public - None. b) Support of Rural Schools in Ontario, correspondence dated: March 2, 2011 from Premier Dalton McGuinty. March 7, 2011 from Sharon Goerke, Deputy Clerk, Township of Severn. March 9, 2011 from Anita Weatherell, Deputy Clerk, Township of Tiny. Staff Recommendation: Receive. c) Minutes of Lake Simcoe Region Conservation Authority meeting held on January 28, 2011 and highlights of meeting held on February 25, 2011. Staff Recommendation: Receive. d) Correspondence dated February 24, 2011 from Anne Egan, Project Manager, R.J. Burnside & Associates Limited, re: Notice of Study Commencement, Township of Tiny, Septage Management Class Environmental Assessment Study. Staff Recommendation: Receive. e) County of Simcoe Press Release, re: Join `Earth Hour' on March 26, 2011 from 8:30 pm — 9:30 pm. Staff Recommendation: Receive. Page 15 of 22 Page 18 of 171 6a) - Minutes of the Council meeting held ... Council Minutes — March 23, 2011 Motion No. C110323 -30 Moved by Meyer, Seconded by Coutanche Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public - None. b) Support of Rural Schools in Ontario, correspondence dated: March 2, 2011 from Premier Dalton McGuinty. March 7, 2011 from Sharon Goerke, Deputy Clerk, Township of Severn. March 9, 2011 from Anita Weatherell, Deputy Clerk, Township of Tiny. Received. c) Minutes of Lake Simcoe Region Conservation Authority meeting held on January 28, 2011 and highlights of meeting held on February 25, 2011. Received. d) Correspondence dated February 24, 2011 from Anne Egan, Project Manager, R.J. Burnside & Associates Limited, re: Notice of Study Commencement, Township of Tiny, Septage Management Class Environmental Assessment Study. Received. e) County of Simcoe Press Release, re: Join `Earth Hour' on March 26, 2011 from 8:30 pm — 9:30 pm. Received. Carried. 13. COMMUNICATIONS: a) Correspondence dated March 2, 2011 from Michael Drumm, Airport General Manager, Lake Simcoe Regional Airport, re: 2011 Airport Operating Budget. Motion No. C110323 -31 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the correspondence dated March 2, 2011 from Michael Drumm, Airport General Manager, Lake Simcoe Regional Airport, re: 2011 Airport Operating Budget be received. 2. That pursuant to the Lake Simcoe Regional Airport Agreement, the Township of Oro - Medonte approves the 2011 Lake Simcoe Regional Airport Budget. 3. And That the Lake Simcoe Regional Airport be advised of Council's decision under the Chief Administrative Officer's signature. Carried. Page 16 of 22 Page 19 of 171 6a) - Minutes of the Council meeting held ... Council Minutes — March 23, 2011 b) Correspondence dated March 3, 2011 from Linda Collins, Mayor, Township of Springwater, re: Annual Log- Sawing Contest - Elmvale Maple Syrup Festival. Motion No. C110323 -32 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the correspondence dated March 3, 2011 from Linda Collins, Mayor, Township of Springwater, re: Annual Log- Sawing Contest - Elmvale Maple Syrup Festival be received. 2. That Lumberjacks Lancaster and Lancaster accept the challenge to participate in the Annual Log- Sawing Contest. 3. And Further That Mayor Collins, Township of Springwater, be advised of the Township of Oro - Medonte's intent to win this exciting event, under the Mayor's signature. Carried. c) Correspondence dated March 4, 2011 from Sharon Goerke, Deputy Clerk, Township of Severn, re: 4 -Way Stop - Intersection of Town Line & Warminster Road. Motion No. C110323 -33 Moved by Crawford, Seconded by Lancaster Be it resolved that the correspondence dated March 4, 2011 from Sharon Goerke, Deputy Clerk, Township of Severn, re: 4 -Way Stop - Intersection of Town Line & Warminster Road be received. Carried. d) Invitation to the Oro - Medonte Chamber of Commerce Annual Business Achievement Awards Dinner & Silent Auction to be held on Thursday, April 14, 2011 at the Alpine Room, Horseshoe Resort. Motion No. C110323 -34 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the Invitation to the Oro - Medonte Chamber of Commerce Annual Business Achievement Awards Dinner & Silent Auction to be held on Thursday, April 14, 2011 at the Alpine Room, Horseshoe Resort be received. 2. That Mayor Hughes, Deputy Mayor Hough, Councillors Coutanche, Meyer, Lancaster, Crawford and Evans be authorized to attend the Oro - Medonte Chamber of Commerce Annual Business Achievement Awards Dinner & Silent Auction to be held on Thursday, April 14, 2011 at the Alpine Room, Horseshoe Resort. 3. And that the CAD's Office arrange for tickets and RSVP on behalf of the attendees. Carried. Page 17 of 22 Page 20 of 171 6a) - Minutes of the Council meeting held ... Council Minutes — March 23, 2011 e) Correspondence dated March 10, 2011 from Kimberley Pickett, Technical Compliance Supervisor, County of Simcoe Environmental Services, re: Household Hazardous Waste Service at Oro Landfill HHW Depot. Motion No. C110323 -35 Moved by Crawford, Seconded by Lancaster Be it resolved that the correspondence dated March 10, 2011 from Kimberley Pickett, Technical Compliance Supervisor, County of Simcoe Environmental Services, re: Household Hazardous Waste Service at Oro Landfill HHW Depot be received. Carried. f) Correspondence dated March 20, 2011 from Cheryl Gronfors, Carnival Chair, Oro - Medonte Skating Club, re: Bi- annual Ice Show, "A Skating Celebration of Disney Favorites ", April 9, 2011. Motion No. C110323 -36 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the correspondence dated March 20, 2011 from Cheryl Gronfors, Carnival Chair, Oro - Medonte Skating Club, re: Bi- annual Ice Show, "A Skating Celebration of Disney Favorites ", April 9, 2011 be received. 2. That Mayor H.S. Hughes, Councillors Crawford, Lancaster and Evans be authorized to attend the Oro - Medonte Skating Club's Bi- annual Ice Show, "A Skating Celebration of Disney Favorites" on April 9, 2011. 3. And That the CAD's Office RSVP on behalf of the attendees. Carried. 14. NOTICE OF MOTIONS: None. Page 18 of 22 Page 21 of 171 6a) - Minutes of the Council meeting held ... Council Minutes — March 23, 2011 15. BY -LAWS: a) By -Law No. 2011 -036 A By -law to Appoint Municipal Weed Inspectors And to Repeal By -law No. 2010 -067. b) By -Law No. 2011 -038 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Oro Design and Manufacturing Ltd. described as lands as follows: Part of Lot 16, Concession 14 Oro being Part 1 on Plan 51 R- 19270, Being all of PIN 58548 -0087 (LT), 3 Small Crescent, TOWNSHIP OF ORO- MEDONTE, Former Township of Oro, PIN 58548 -0087 (LT), Roll# 4346 -010- 005 - 20180, Township of Oro - Medonte, County of Simcoe. c) By -Law No. 2011 -039 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Mico Ugrica & Aleksandra Asic described as lands as follows: Part of Lot 25, Concession 10, Oro, Being Part 3, on Plan 51R-36518, Being all of PIN 58560 -0164 (LT) TOWNSHIP OF ORO- MEDONTE, Former Township of Oro, Roll# 4346 -010- 010- 01730, Township of Oro - Medonte, County of Simcoe. d) By -Law No. 2011 -040 A By -law to remove the Holding symbol applying to lands located at Part of Lot 25, Concession 10, Oro, Being Part 3, on Plan 51 R- 36518, Being all of PIN 58560 -0164 (LT) Ugrica & Asic. e) By -Law No. 2011 -042 A By -law to Permanently Close Part of the Original Road Allowance between Lots 20 and 21, Concession 14 (Oro), Township of Oro - Medonte, County of Simcoe And To Release The Corporation of the Township of Oro - Medonte's registered interest in Part of the Original Road Allowance between Lots 20 and 21, Concession 14 (Oro), Township of Oro - Medonte, County of Simcoe. f) By -Law No. 2011 -043 A By -law to amend the zoning provisions On lands described as follows: Plan M22, Part Block D, 51 R- 11728, Part 3, and Parts 4, 5, and 6, Orillia Township of Oro - Medonte, County of Simcoe, Roll # 4346 -030- 0 1 2 -1 3860 and 4346- 030 -012- 13870. g) By -Law No. 2011 -044 A By -law to amend the zoning provisions On lands described as follows: Part of Lot 1, Concession 11, 883 Horseshoe Valley Road East, Oro Township of Oro - Medonte, County of Simcoe Roll # 4346 -010- 004 - 19700. h) By -Law No. 2011 -045 A By -law to Authorize the Execution of an Easement Agreement Between The Corporation of the Township of Oro - Medonte And Mary Jane Sarjeant. Page 19 of 22 Page 22 of 171 6a) - Minutes of the Council meeting held ... Council Minutes — March 23, 2011 i) By -Law No. 2011 -046 A By -law to Amend By -law No. 2010 -078, Being a By -law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers. Motion No. C110323 -37 Moved by Crawford, Seconded by Lancaster Be it resolved that the following by -laws: g) By -Law No. 2011 -044: A By -law to amend the zoning provisions On lands described as follows: Part of Lot 1, Concession 11, 883 Horseshoe Valley Road East, Oro Township of Oro - Medonte, County of Simcoe Roll # 4346- 010 - 004 - 19700. h) By -Law No. 2011 -045: Being a By -law to Authorize the Execution of an Easement Agreement Between The Corporation of the Township of Oro - Medonte And Mary Jane Sarjeant. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Motion No. C110323 -38 Moved by Lancaster, Seconded by Crawford Be it resolved that the following by -laws: a) By -Law No. 2011 -036: A By -law to Appoint Municipal Weed Inspectors And to Repeal By -law No. 2010 -067. b) By -Law No. 2011 -038: A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Oro Design and Manufacturing Ltd. described as lands as follows: Part of Lot 16, Concession 14 Oro being Part 1 on Plan 51R- 19270, Being all of PIN 58548 -0087 (LT), 3 Small Crescent, TOWNSHIP OF ORO- MEDONTE, Former Township of Oro, PIN 58548 -0087 (LT), Roll# 4346- 010 - 005 - 20180, Township of Oro - Medonte, County of Simcoe. c) By -Law No. 2011 -039: A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Mico Ugrica & Aleksandra Asic described as lands as follows: Part of Lot 25, Concession 10, Oro, Being Part 3, on Plan 51 R- 36518, Being all of PIN 58560 -0164 (LT) TOWNSHIP OF ORO- MEDONTE, Former Township of Oro, Roll# 4346- 010 - 010 - 01730, Township of Oro - Medonte, County of Simcoe. d) By -Law No. 2011 -040: A By -law to remove the Holding symbol applying to lands located at Part of Lot 25, Concession 10, Oro, Being Part 3, on Plan 51 R- 36518, Being all of PIN 58560 -0164 (LT) Ugrica & Asic. Page 20 of 22 Page 23 of 171 6a) - Minutes of the Council meeting held ... Council Minutes — March 23, 2011 e) By -Law No. 2011 -042: A By -law to Permanently Close Part of the Original Road Allowance between Lots 20 and 21, Concession 14 (Oro), Township of Oro - Medonte, County of Simcoe And To Release The Corporation of the Township of Oro - Medonte's registered interest in Part of the Original Road Allowance between Lots 20 and 21, Concession 14 (Oro), Township of Oro - Medonte, County of Simcoe. f) By -Law No. 2011 -043: A By -law to amend the zoning provisions On lands described as follows: Plan M22, Part Block D, 51 R- 11728, Part 3, and Parts 4, 5, and 6, Orillia Township of Oro - Medonte, County of Simcoe, Roll # 4346- 030 - 012 -13860 and 4346- 030- 012 - 13870. i) By -Law No. 2011 -046: A By -law to Amend By -law No. 2010 -078, Being a By -law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): a) Motion to go In Closed Session. Motion No. C110323 -39 Moved by Crawford, Seconded by Lancaster Be it resolved that we do now go in Closed Session at 10:23 p.m. to discuss • personal matter affecting an identifiable individual. Carried. b) Motion to Rise and Report. Motion No. C110323 -40 Moved by Coutanche, Seconded by Meyer Be it resolved that we do now Rise at 11:07 p.m. Carried. Item 4d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Staffing Update) was dealt with at this time. Page 21 of 22 Page 24 of 171 6a) - Minutes of the Council meeting held ... Council Minutes — March 23, 2011 18. CONFIRMATION BY -LAW: a) By -Law No. 2011 -041 Being a By -Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, March 23, 2011. Motion No. C110323 -41 Moved by Meyer, Seconded by Coutanche Be it resolved that By -Law No. 2011 -041, being a by -law to confirm the proceedings of the Council meeting held on Wednesday, March 23, 2011 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 19.ADJOURNMENT: a) Motion to Adjourn. Motion No. C110323 -42 Moved by Coutanche, Seconded by Meyer Be it resolved that we do now adjourn at 11:09 p.m. Carried. Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 22 of 22 Page 25 of 171 6b) - Minutes of the Special Council meeti... THE TOWNSHIP OF ORO- MEDONTE 0 Tvt��nsI - f SPECIAL COUNCIL MEETING MINUTES A; Council Chambers Pr+ojrd Heritage, Exciting Raw Wednesday, March 30, 2011 2010 - 2014 COUNC Present: Mayor H.S. Hughes, left at 0 :6r p.m. Deputy Mayor Ralph H . Councillor Mel Coutar ; Councillor Dwight Eva, Councillor Kelly Meyer Councillor Ma#y Lancaster Councillor JL : - awford TIME: 1:05 p.m. Staff Present: Robin Dunn, CI, f Administrative Officer; Doug Irwin, Director of Corporate Service ,!Clerk; Paul Gravelle, Director of Finance /Treasured eputy CA(D; Shawn Binns, Director of Recreation and Community Services; Andria Leigh, Director of Development Services; Tamara Obee, Manager Health & Safety, Hunan Resources. Also Present. Ann Truyens, Sheila Craig, Sandy Agnew, Derek Watson, John Thornton. CALL TO ORDER - PRIVATE P AYERIMOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. SC110330 -1 Moved by Evans, Seconded by Crawford Be it resolved that the agenda for the Special Council meeting of Wednesday, March 30, 2011 be received and adopted. Carried. Page 1 of 4 Page 26 of 171 6b) - Minutes of the Special Council meeti... Minutes of Special Council Meeting — March 30, 2011 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session and Motion to Rise and Report. Motion No. SC110330 -2 Moved by Coutanche, Seconded by Meyer Be it resolved that we do now go in Closed Session at 1:10 p.m. to discuss • acquisition /disposition of land; • personal matter affecting an identifiable individual. Carried. Motion No. SC110330 -3 Moved by Coutanche, Seconded by Meyer Be it resolved that we do now Rise and Report at 2:30 p.m. Carried. Item 4c) Mayor H.S. Hughes, re: Acquisition /disposition of land (Pine Ridge) was dealt with at this time. Mayor H. S. Hughes left at 2:37 p.m. and Deputy Mayor Hough assumed the Chair. b) Motion to go In Closed Session and Motion to Rise and Report. Motion No. SC110330 -4 Be it resolved that we do now go in Closed Session at 2:47 p.m. to discuss: • personal matter about an identifiable individual. Carried. Motion No. SC110330 -5 Moved by Evans, Seconded by Crawford Be it resolved that we do now Rise and Report at 3:24 p.m. Item 4d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Staffing Update) was dealt with at this time. Carried. Page 2 of 4 Page 27 of 171 6b) - Minutes of the Special Council meeti... Minutes of Special Council Meeting — March 30, 2011 c) Mayor H.S. Hughes, re: Acquisition /disposition of land (Pine Ridge). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Paul Gravelle, Director of Finance /Treasurer /Deputy CAO; Andria Leigh, Director of Development Services; Shawn Binns, Director of Recreation and Community Services. John Thornton made a presentation to Council. Confidential correspondence was distributed to Council and staff. Motion No. SC110330 -6 Moved by Crawford, Seconded by Evans Be it resolved that the confidential information presented by Mayor H.S. Hughes and confidential correspondence and confidential verbal information presented by John Thornton, re: Acquisition /disposition of land (Pine Ridge) be received. Carried. Motion No. SC110330 -7 Moved by Meyer, Seconded by Lancaster Be it resolved that Council accepts the proposal identified in the confidential correspondence from John Thornton as meeting the requirements of zero net cost to the Township for the acquisition of the Pine Ridge property by the Arts, Minds, Body & Spirit Group, and the Township's future acquisition of Block B and road allowance as identified in the confidential correspondence. And that Mr. Thornton report back to Council at a future date. Carried. Recorded Vote Requested by Councillor Lancaster Councillor Lancaster Yea Councillor Meyer Yea Councillor Coutanche Yea Councillor Crawford Nay Councillor Evans Nay Deputy Mayor Hough Nay Mayor H.S. Hughes Yea Page 3 of 4 Page 28 of 171 6b) - Minutes of the Special Council meeti... Minutes of Special Council Meeting — March 30, 2011 d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Staffing Update). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Tamara Obee, Manager of Health & Safety, Human Resources. Motion No. SC110330 -8 Moved by Meyer, Seconded by Coutanche Be it resolved that the confidential verbal information presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual (Staffing Update) be received; And That the CAO be directed to proceed as outlined. Carried. 5. CONFIRMATION BY -LAW: a) By -Law No. 2011 -048 Being a By -Law to Confirm the Proceedings of the Special Council Meeting held on Wednesday, March 30, 2011. Motion No. SC110330 -9 Moved by Lancaster, Seconded by Crawford Be it resolved that By -Law No. 2011 -048, being a by -law to confirm the proceedings of the Special Council meeting held on Wednesday, March 30, 2011 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Deputy Mayor. Carried 6. ADJOURNMENT: a) Motion to Adjourn. Motion No. SC110330 -10 Moved by Lancaster, Seconded by Crawford Be it resolved that we do now adjourn at 3:26 p.m. Carried. Deputy Mayor, Ralph Hough Clerk, J. Douglas Irwin Page 4 of 4 Page 29 of 171 6c) - Minutes of the Citizen /Senior of the '7oumwslIip o fraud Heritage, Fxriling Futwe THE TOWNSHIP OF ORO- MEDONTE CITIZEN /SENIOR OF THE YEAR ADVISORY GROUP MINUTES Council Chambers Monday, March 28, 2011 TIME: 9:35 a.m. 2010 - 2014 CO LV- Present: John Hare, Evelyn Reid, Don Walker, Don Hann, V, Patricia Shellswell, Helen Perry, Jean Crawford, Lu L.aFrance, Betty Veitoh, Darlene Corkett, Joanna McEwen, Jane Blackstock, Allan Sinton Regrets: Neil McNiven, Joanne Tinney, Edna Caldwell, Peter Kurtz Staff: Janette Teeter, Deput, 1. OPENING OF THE MEETING BY . k -iE DEPUTY CLERK The Deputy Clerk opened the meeting. 2. SELECTION F CHAIRPERSON a) Motion to Select Chairperson. Motion No. CSY110328 -1 Moved by Allan Sinton, Seconded by Betty Veitch It is recommended that the Chairperson for the 2011 Citizen /Senior of the Year Advisory Group meeting be Don Walker as voted by the Advisory Group. Carried. Page 1 of 4 Page 30 of 171 6c) - Minutes of the Citizen /Senior of the Citizen /Senior of the Year Advisory Group Minutes — March 28, 2011. 3. ADOPTION OF AGENDA a) Motion for Adoption. Motion No. CSY110328 -2 Moved by Jean Crawford, Seconded by Darlene Corkett It is recommended that the agenda for the 2011 Citizen /Senior of the Year Advisory Group meeting of Monday, March 28, 2011 be received and adopted. Carried. 4. ADOPTION OF MINUTES OF PREVIOUS MEETING: a) Minutes of meeting held on Monday, April 12, 2010. Motion No. CSY110328 -3 Moved by Pat Shellswell, Seconded by Don Hanney It is recommended that the minutes of the Citizen of the Year Advisory Group meeting held Monday, April 12, 2010 be received and adopted as printed and circulated. Carried. 5. PRESENTATION OF NOMINATION AND DISCUSSION RE: CITIZEN OF THE YEAR NOMINEES Discussion. Motion No. CSY110328 -4 Moved by Betty Veitch, Seconded by Jean Crawford It is recommended that if a Citizen /Senior of the Year recipient is nominated for an award and moves outside the Township of Oro - Medonte, he /she is still eligible to attend future meetings. Carried. Page 2 of 4 Page 31 of 171 6c) - Minutes of the Citizen /Senior of the Citizen /Senior of the Year Advisory Group Minutes — March 28, 2011. Motion No. CSY110328 -5 Moved by Jean Crawford, Seconded by Joanna McEwen It is recommended that the 2011 Citizen of the Year Advisory Group ballot be unchanged and that the said vote take place. Carried. AE0W*1fi`L Motion No. CSY110328 -6 Moved by Darlene Corkett, Seconded by Allan Sinton It is recommended to Council that the Women's Institutes of the Township of Oro - Medonte be nominated as the 2011 Citizens of the Year as voted by the Advisory Group. Carried. Motion No. CSY110328 -7 Moved by John Hare, Seconded by Darlene Corkett It is recommended that the 2011 Citizen of the Year ballots be destroyed. Carried. Motion No. CSY110328 -8 Moved by Allan Sinton, Seconded by Joanna McEwen It is recommended that the large Township plaque be engraved to recognize the Township of Oro - Medonte's Women's Institutes and that a certificate be presented to a representative of each Women's Institute at the Oro World's Fair for distribution to their members. Carried. Page 3 of 4 Page 32 of 171 6c) - Minutes of the Citizen /Senior of the Citizen /Senior of the Year Advisory Group Minutes — March 28, 2011. 7. PRESENTATION OF NOMINATION AND DISCUSSION RE: SENIOR OF THE YEAR NOMINEES Discussion. Motion No. CSY110328 -9 Moved by John Hare, Seconded by Lu LaFrance It is recommended to Council that Norine and Tom Hutchinson be nominated as the 2011 Seniors of the Year as voted by the Advisory Group. Carried. Motion No. CSY110328 -10 Moved by Betty Veitch, Seconded by Lu LaFrance It is recommended that reporters from the North Simcoe Community Newspaper, Springwater News and Orillia Packet & Times be notified of the Citizen /Senior of the Year presentations in order that a photographer can be in attendance at the presentations. Carried. 9. ADJOURNMENT a) Motion for Adjournment. Motion No. CSY110328 -11 Moved by Jean Crawford It is recommended that we do now adjourn at 10:40 a.m. Carried. Janette Teeter, Deputy Clerk Page 4 of 4 Page 33 of 171 6c) - Minutes of the Citizen /Senior of the... ', -11 Z'1'n 6 i � A �, cu-, J-0 \ m�. I ; MAR - 1 1011 To The Awards Committee... Citizen(s) of the year for Q1' W NPONTE 8jp As Citizens of the Year, 2010,1 respectfully nominate ALL the members of the Women's Institutes of the Township of Oro - Medonte both past and present. I do so collectively and posthumously because all the WI members typically go about their community business quietly and without much fanfare. They are easily ignored. I do so at this time because for many of our WI's it was about 100 years ago that most were formed. I do so at this time because as much as the WI members have been an integral part of this community for a century, their numbers are dwindling rapidly as the nature of our community changes. What a generous gesture it could be, to recognize them all... each and every one. What a celebration Rational for this nomination. The women of the Federated Institutes of Ontario have a broad and deep connection to the rural aspect of our province. But we all know that the demographics and psychology of rural Ontario have altered substantially. This rural culture ( c.1832- 1965 i sh ) based on the 100 acre farm, has all but disappeared. Farms are of necessity much larger. Many close knit communities, anchored by local fan - ilies, a school and usually several churches, are long gone. These communities were and still are in some cases, the working territory of the WI. These ladies are "on the ground and our best kept secret ". Do a Page 34 of 171 6c) - Minutes of the Citizen /Senior of the we know the names of these women? Mostly we do not. Do we know what they did and sometimes still do? Mostly we do not. Have they been remembered, valorized, recognized for all the seemingly insignificant tasks they carry out? Mostly they have not. This nomination is to recognize all these women, past and present who for over a century have quietly and efficiently served our community. How can one individual woman be singled out, since they work as a team? Listed below are just a few of the projects and tasks that the WI's in Oro ( and Medonte) have accomplished. I regret and apologize that my documentation of Medonte's WI's is scant, since most of my dealings have been with Oro. But their contributions are honoured and included none- the -less. Respectfully submitted, with enthusiasm and deep admiration, 0 9dr ina McEwen. 2 Page 35 of 171 6c) - Minutes of the Citizen /Senior of the WI 's in the Twp. of Oro /Medonte, past and present Argyle(1954- 1989); Clowes (1924); Coulson (1927- disbanded) (1927); Craighurst (1928); Crown Hill (1911); Ralston (1927 - disbanded); Edgar (disbanded) ; Guthrie (1913); Hawkestone, 1910; Creighton- Jarratt (1929); Mitchell Square (1913); Oro Station, (1913 - disbanded); Rugby, (1920); Shanty Bay, (1910 - disbanded); Harvie Settlement (1908); Eady (1916- disbanded); Eady Grenard(1988 -) ; Waverly (1955); Coldwater (1952- 1981); Ebenezer (1938 -); Hillsdale(1950- 1985); Hobart/Carley (1921/1986); Moonstone (1933-1964): Prices Corners(1916- 1985);Hillsdale(1950-1985);Vasey ( 1928- ); Warra nster(1949- 1995). Neighbourly acts -past and present. Bereavements, showers, visiting the sick and infirm, quilts, comforters and canned fruit for the needy, war efforts in W.W.s 1 & 2, community suppers; to mention just a few. The women of Craighurst WI maintain a community notice board at the local Foodland store. For 28 years, they have hosted a community corn roast and picnic at the community park. The Crown Hill W1 last year nominated the Oro- Medonte Historical Association for a Provincial award - honouring their efforts at the African Church. They won the award!! They were instrumental in getting stoplights at Georgian Drive. Vasey WI offered genealogical information, as do many other branches. WI's supported the County book - mobile , the Simcoe County 3 Page 36 of 171 6c) - Minutes of the Citizen /Senior of the Archives and the Simcoe County Museum. They make donations to educational scholarships and annual reports to the Simcoe County Federation of Agriculture, sponsor 4H clubs across our township. These acts of neighbourly kindness and community interest are carried out week after week with little or no fanfare or recognition. Keepers of Social History. Since the mid 1940's most Wl's have kept a Tweedsmuir history scrapbook which records the day to day events in their communities. Many of these scrapbooks are available on microfiche at the Simcoe County .Archives. These are invaluable resources as time goes on and the rural farm culture 1832- 19+65 disappears for ever. There are few historical "marks " remaining if we care to think about it. We are not like Europe with extant architecture to remind one of past history. A few schools have gone into private ownership. A few churches have gone into private ownership, others have been dismantled. A few corner stores remain in their original buildings. Most old barns are dismantled or falling down. What remains are a few records, memories and the acts of community kindness, epitomized by many, especially by the women of the Wl's. Historical preservation. ** The Simcoe County Museum , 1928, was largely a creation Page 37 of 171 6c) - Minutes of the Citizen /Senior of the of the County WI's because of their interest, lobbying and financial support. ** Unparalleled source of free genealogical information. * *Through the Tweedsmuir and a general interest in their communities, the WI's were instrumental in the gathering of material for The Story of Oro (1972- 1988).. both original and revised editions. it is no exaggeration to say that the project would not have been successful without their interest and knowledge. ** The publication of Kith `n Kin (1978) would not have been possible without the cooperation of the WI's. * *The project of two historically motivated memorial field stone fences in Oro would definitely not have happened without the efforts of the WI's. ( on line 15 -2003 and on line 2- 2006 ) Political involvement. * * WI's lobby governments at all three levels to effect important policies. "'The Federated Women's Institutes of Ontario is dedicated to improving the quality of life for families, communities and the world. Working hard for more than 110 years, FW10 has initiated essential programs to ensure community awareness and action, provided opportunities for personal growth and empowerment, recorded local history in Tweedsmuir history books and made our home and country a better place to live. "Please see the documentation enclosed. 5 Page 38 of 171 6c) - Minutes of the Citizen /Senior of the For all these reasons and countless more, let's set a provincial milestone and honour all these very wonderful women! enc . a. The ROSE Project, and address by President -2006. b. FWIO information sheet. c. FWIO Resolutions and briefs. d. Hansard, 1999. e. Brochure, FWIO. f. Women's Day- 2003,13arrie Fair grounds. Page 39 of 171 6c) - Minutes of the Citizen /Senior of the 4 L ' FWIO is celebrating the 6 anniversary of the ROSE Program. It was August 1999 that the Ontario Ministry of Health gave FWIO funds to launch a province -wide health initiative. In 2002 the Ontario Trillium Foundation gave a grant to FWIO for the "DOSES Are Blooming Expansion Project ". The ROSE Forum in August last year in Barrie was the highlight of the project. The theme for 2045 ROSE programming was "Sharing Our Heritage ". I would like to share with you our WI heritage. *After the death of her son in 1889, Adelaide Hunter Hoodless began advocating the study of domestic science. Erland Lee, a member of the Farmers' Institute, invited Adelaide to speak to women in order to establish a women's organization parallel to the Farmers' Institute. On February 19,1897 Adelaide spoke to 101 women in Squire's Hall in Stoney Creek. The first Women's Institute was created at that meeting. From 1904 -1914 the most rapid growth in membership and Branches occurred By 1914 there were 25,000 members in 843 Branches. During WWI members were involved in knitting garments, preparing bandages and other supplies to send overseas. Members were also active in the suffrage movement. In 1918 women were granted the right to vote. By 1919 there were 30,000 members in 920 Branches. The wartime experience of working together led to the establishment of the Federated Women's Institutes of Ontario on February 6,1919. FWIO was made a body corporate under the Agricultural Associations Act by order -in- council of the Government of Ontario on May 11,1921. Federated Women's Institutes of Canada was organized between February 13- 17,1919 to co- ordinate the work of the provinces. During the 1920s WI Branches were involved in providing hot lunches in rural schools, improving school buildings and campaigning for medical inspections in schools. Involvement in schools has been taken over by Parent and Teacher Associations. By 1929 there were 40,000 members in 1115 Branches. During the Depression of the 1930s, WI was recognized as a social welfare agency - providing financial and practical aid to needy families. WI halls were the centre of community life. WIs sponsored social occasions such as community fun nights. The Department of Agriculture provided courses in Page 40 of 171 6c) - Minutes of the Citizen /Senior of the nutrition, sewing, cooking, consumer education and parliamentary procedure. 1aydhemewIette___ntyasiallid as a link between members, 1~ W1O and the Institute Branch of the Department of Agriculture. Asset tat C _,g— Pmcn; tk ew cx :was 9�ffieaally: organized tockhoE ?,rfiWg4ep �3- By 1938 there were 42,100 members in 1366 Branches in Ontario. During WWII members were again involved in knitting, canning, preparing jars and maple sugar to send overseas. Members also quilted to raise money for the war effort. By 1945 there were 32,000 members in 1248 Branches. WI Branches had been keeping local history since the 1920s. In 1945 the name Tweedsmuir history book was launched to keep local history and as an anniversary project to mark the 50 anniversary of WI in 1947. From 1947 -1966 women flocked to local. Institute meetings for support, social exchange and because WI Branches had private group health insurance plans through Blue Cross. Tihevee n%1S9r14404 c*dre� mss. The fees were raised in 1949 to 50 cents, chest m�e F e as in 1950 with 47,250 members in 1449 Branches L a �' WI members were involved in consumer lobbying, improving the status of women, pay equity, promoting "Well Baby Clinics ", helping new Canadians, fundraising for ACWW and making home economics a priority. In 1967 they were involved in centennial programs, building and restoring community centres and libraries. By 1971 there were 30,000 members in 1300 Branches. Membership began dropping because young people were leaving, women were taking on part - time work outside the home and community institutions were collapsing. In J auirr�edhrldsieeHt�mente+rek. T1:75 andv aiy ef"WI was the Royal.Yrtork-- Hote1-in �oronto.,wlth 1,614 - attending. WI was devoted to the empowerment of women and they submitted a brief to the Status of Women Ad Hoc Committee. This brief dealt with adult education, day care and grounds for divorce being extended. The end of -goner ent- Winding i itant a rise'in `frotiz 33 in 19$9 tc S15 ini 4994. The emphasis in the 1990s was on the environment. August 21,1994 FWIO moved into Park House in Guelph Township. In 1997 Centennial Celebrations were held in Hamilton. Between 1993 and 1996 Page 41 of 171 6c) - Minutes of the Citizen /Senior of the... C FEDERATED WOMEN'S INSTITUTES OF ONTARIO ran Organization for Personal Growth and Community Action Resolutions and Briefs T he Federated Women's Institutes of Ontarin (I-"W [O; believes in taking action for the betterment of the home, family and community. This may be [lone at local, pro- vincial, national or inte- notional levels. The action may be in the `orm of resolutions, briefs or formal letters submitted to the appropriate municipal, provincial o; national agencies. I, may also entail members working together on a local project or with other organizations and municipal governments. Recent actions by Women's Institute members have been focused in the field of the environment, including waste man- agement and clean air issues. In the past, health issues and the education of rural women were of prime concern to members. At present, Women's Institute Branches are taking action €o help create safer and healtlr:c: communities, working together with individuals and groups with similar concerns. Environment Atmosphere In the mid- nineties the attention of FWIO turned from waste management to the atmosphere, A resolution to prohibit the us(-. of MMT (methylcyclopentadienyl magnesium tritricatconyl) in gasoline, because of its potential health risks during combustion, was presented to the federal government. Indoor airquality is the most recent concern. "rhecontami n.ints in indoor air contribute to problems of asthma, allergies and chronic bronchitis. Many household cleaning agents and per- sonal care products contain potentially harmful chemicals. Decreased ventilation in air -tight homes may inert ase the prob- lem of biological pollutants. The book, Environmentally Friendly Hints, available, from Ontario Women's Institutes, is a collection of ways by whirr individuals can make choices that will have the least impact on the environment. FWIO believes that individual etforts can help protect the earth for future generations Health In the late 1980s and early 199bs, the focus of the FWIO was on the environment. Members acted locally by initiating many municipal projects, including installing recycling depots, clean- ing up streams, lakes and roadsides, planting trees and planning workshops which encouraged the public to not only Reduce. Reuse and Recycle, but to Reject, Request and Re- educate, Waste Management At the provincial level, Federated Women's Institutes of On- tario lobbied for change in the following areas: • reduction of the amount of packaging of products and the use of styrofoam and plastics • minimal use of landfill sites for ,waste disposal by removing items from the waste stream through the 3 R's maximum safety precaution for agt icultural holding tank:. to avoid the pollution of groundwater elimination of the disposal of household hazardous wastes in landfill sites and encouragement of their disposal in secure locatians to protect the aquifer Pr um*cw gowca 7382 Wellt►Wm Rd. 30 1pb, Ontario Piadrra: (SI9) 836 -3038 Rva (519) 836 -9456 The Women's Institute began as an cdurational org my ition to broaden the knowledge of women, especially its the areas of domestic economy, architecture (with reference to heat, light. sanitation and ventilation), health, hort.irvlturc, floriculture, mu- sic, art, literature, education, sociology and legislation. Some of the early concerns in the area of health were cnsnnng the wrapping of bread, grading fowl for sale, extending hospitaliza- tion benefits to nursing home residents and promoting dental and medical care through the school system. Use of Growth Hormones Now, a century Iatcr, the Federated Women's Institutes of Ontario continues tc prepare and present resolutions asking for change. Health concerns include the request for more research on the growth hormone BST (bovine somatotropin) and the possible banning of iti use on cattle for health reasons. Breast Cancer 1`�WIO has been lobbying for finding of research and technol- ogy to find the cause and treatment of brtrast cancer. It has also teen promoting the Ontario Breast S,�reening Program. so that all women hate the knowledge needed for early identification of breast cancer_ Page 42 of 171 6c) - Minutes of the Citizen /Senior of the... • Workshops: 2 -3 tinges per year • Resolutions: submitted by members to a resolutions committee consisting of three members appointed by the board of directors; presented by committee for consideration at the two board meetings between national conventions; accepted for presentation to rho national convention until three months prior to that convention; copies arp then forwarded to board members and to the offices of the Provincial and rarritoriat Units one month prior to the convention; emergency resolutions also presented for consideration by the board and national convention; these must be considered by the board prior to presentation at the national convention. Communication • Publislies "FedoratedNews" 3 tirnes /year • Distributes an organisational brochure and an annual report External Organization • Constituent Society of the Associated Country Women of the World Organization Issues Farm Women's Issues • Rural child care • Recognition of value of unpaid work • Farm safety • Legalrights Agricultural Issues • Agriculture awareness • Rural renewatlrestructuring • Food safety & nutrition ,O, p geiny Concerns • Violence against women • Education •! Health and safety • Support services for the elderly • 1 Stress on farm families *` Breakdown of family farm i • Financial difficulty young people experience getting into farming without a family farm •' Legal issues for women I i Projects Pror'ecrs completed between 1988 and 1995 • Rural child care survey • "Safety is a Family Affair" • Brief to Royal Commission on New Reproductive Technologies • Agriculture instruction school for convenors • Strategic planning workshops • "Cooking Collections" cookbook • Health Education and Learning Workshops • Brief on Social Reform • Position paper on Rural Renewal Proiects currently under way • Agriculture in the classroom • Rural child care • Violence against women initiative • Five -year strategic plan • Recruitment & Revitalization • Legal rights for women • Women & smoking P tanned or anticipated projects • Preparation of history of FWIC • Centennial celebration of W.I. 1997 • Position paper on Economic Equality for Rural Women • To achieve goals outlined in the strategic plan Page 43 of 171 6c) - Minutes of the Citizen /Senior of the /: o e ar / /; /` i �c't�► S HANSAIR ) Wednesday December 1, 1999 WOMEN'S INSTITUTES Mr Garfield Dunlop (Simcoe North): I rise today to comment on the active role that an organization in rural Ontario plays today. The Ontario Women's Institute celebrated 100 years of service to the province of Ontario in 1997. Over the past few months, I have had the opportunity to attend four major anniversaries of women's institute organizations in my riding of Simcoe North. As recently as Saturday, I visited the Clowes Women's Institute in the hamlet of Edgar, about 10 miles north of Barrie. We celebrated the 75th anniversary of that institute with a large group of members of other organizations in the area as well. In rural Ontario, in the small villages, hamlets and townships, the Women's institute organizations play a very important role. They do bake sales, fall fair displays and Christmas and special -event bazaars. They fund -raise for community projects. They work to help families in need. In the county of Simcoe, the women's institutes were instrumental in building the Simcoe County Museum over 40 years ago. To this day, a member of the women's institute sits on the board of directors of the museum, along with other elected and appointed members. Many members in this assembly, particularly those in urban ridings, may not be familiar with a local women's institute, but I can assure you that this organization is a vital part of the heritage of rural Ontario. As this organization enters existence in a third century this coming January 1,1 commend them for their dedication and commitment to the citizens of rural Ontario. Page 44 of 171 6c) - Minutes of the Citizen /Senior of the... Rural Health Cars In 1996, FWiO presented a brief to the Government of Ontario concerning Bill 26 - "An Act to achieve Fiscal Savings and to promote Economic Prosperity through Public Sector Restructur- ing, Streamlining and Efficiency and to implement other aspects of the Government Economic Agenda," The concerns are: • the effects on the rural community and its access to basic health care of the closing of small hospitals and thecutbacks to ambulance service and physicians; • the implernentation of user fees for drugs and medical care; and, • the restrictions on physicians regarding billing and services- FWIO recommends the maintenance of the five basic princi- ples of the Canada Health Act — universal coverage, accessibility, portability between provinces and territories, com- prehensive coverage and non - profit public administration. FWIO also recommends the development of a rural health care policy with a standard of care equal to that of urban Ontarians, Education The Women's Institute, since its inception, has been an organi- zation for personal growth. This has included opportunities for education for its members, as well as youth and the community at large. Some of the past resolutions in the field - ducation initiated or supported by the Women's Institute include: • teaching music in the school curriculum • including domestic science (later home economics and now family studies) in the school curriculum • having sex education as part of the school curriculum • promoting respect for human life and reverence for God through a religious program in schools • encouraging schools and industry to work together in the training of students in skilled trades • requesting that the Goods and Services Tax not apply to extra- curricular lessons in the arts • encouraging the establishment of community libraries • mandatory stopping of traffic when a school bus is stopped • 4 -H programs for rural young people to "learn by doing" Sale and Healthy Communities In the inid- 199os, the focus of the Federated Women's Insti- tutes of Ontario broadened to encompass many aspects of Safe and Healthy Communities. Issues such as the justice system, the health system, the formation of responsible citizens for the future, the value of homemaking and parenting skills and the -moral values of our society are being closely scrutinized. As the population of Canada grows older, seniors issues are also now being addressed. Justice System lZeceni resolutions promoting change include: • recommendations that youth serve sentences in youth insti- tutions • requests that the Young Offenders Act be revised so th.l.t alI murder and sexual offenses be tried in adult courts • requirements that there be mandatory psychiatric treatment of all offenders as a condition of release Community Standards Through other resolutions the institute has lobbied forchanges pertaining to the mass media and its effect on the morals and values of society. They include: • requests that all forms of pornography be banned on televi- sion and that the unsolicited mailing of such materials be made illegal • requests that the Canadian Radio - television and Telecom - munications Commission (CRTC) ban gratuitous violence from television and monitor more closely the use of offen- sive language on television and radio • recommendations that uniform guidelines, conforming to the Criminal Code, be estabi ished on obscenity, so that they reflect community standards Violence on Television In 1995, as part of FWIO'songoing fight against the incrcasi nc violence in our society, the Resolutions Convener presented a brief to the Canadian Radio - television and Telecommunications Commission, "A Review of the CR71C's Approach to Violence in Television Programming " It endorsed self - regulation by the industry through strong codes on programming violence. fW 10 recommended sponsors who support programs not conforming to the voluntary code on violence be pressured. Secondly, it endorsed a plan to provide parents with the information and tools needed to choose suitable programming, This is an important aspect of the fight against violence on television. FWIO recommended a symbol depicting violence be flashed intermittently on the television screen, in addition to verbal and written warnings at the beginning of a program. FWIO also encouraged all parents iii write to television net- works and sponsorsof programs about their individual concerns about programming and advertising. Summary The Federated Women's Institutes of Ontario was started in 1897 as an organization to educate rural women, to broaden their knowledge in the areas of domestic science and agriculture, to help them contribute to the public good by becoming involved in the community, and to give them an opportunity to socialize. The organization spread rapidly across Ontario, then across Canada to England and other parts of the world. As part of the Associated Country Women of the World, an organization of over7,000,040 women in b5 countries, Women's Institute mem- bers make their voices heard in many forums, including the United Nations. The FW1O provides women with a responsible way to gain respect for and action upon their opinions. The same concerns for which WI members lobby locally are brought forward by many other women in many other countries. Women working together by preparing resolutions and briefs do make a difference, locally, nationally and internationally. - February 193ft Page 45 of 171 6c) - Minutes of the Citizen /Senior of the... F-� Xeer ateb A oiiten's 4h of (ffurr,bru L'dNS7'17 SOC1L - V, A5SnC[A1•FD COUNTRY WOMI�N OF ME IVOKLD �: �' Nariancl ofrKe i:.. SWCC 06.2$1 11aak 51- y a ftr r tl�y. rhauer7as:(613)214.10" History of the Organization Committees • The idea to form a national group was first • Constitution & By -laws Committ considered in 1912. In 1914, however, when * Finance Committee rho war began the idea was abandoned, At the � • Resolutions Committee war's end, it was Miss Mary Maclssac.. • Publicity Committee Superintendent of Alberta Women's institute, • Agriculture who revived the idea. She realized the • Canadian Industries importance of organizing the rural women of • Citizenship & Legislation Canada so they might speak as one voice for • E & Cultural Activities needed reforms, and the value of co- ordinating • Home Economics & Health provincial groups for a more consistent • International Affairs organization. In February 1919, representatives • Education & Extension of the provinces met in Winnipeg, Manitoba, to • Hoodless Homestead form the Federated Women's Institutes of • Unity Canada. • Rural Child Care • Rural Renewal obioc rives Membership • To provide a united national voice for Women's • Criteria: any member in good standing Institutes of Canada. 'of any provincial unit, ins titure, or body • ro initiate national programs and to provide of women, duly admitted to 9fliliation resource material. with F- W. LC. • To provide a medium of inter - communication • Annual membership fee arrrong the units of the Federation. • Charitable .status • To provide leadership in the promotion of • 2,000 branches distributed throughout Canadian agriculture and other aspects of 10 provinces co living. • To develop responsible citizens through the stuffy of issues of national and international StJdget in +parlance. • 50% from membership fees • 20% federal project funding • 30% other It) (orwit StrtJr:ltrrtr Mecling Sfrttctttrtys • E1rrv.hUt r:AOCIIIWOS 3 yc•,u tarns, I'ra:,�ialr:r+J, • Board nwetings - arirru;tl 1'rr 1rrlrrat J Ir!rf. i xflr:Ufivr! UlJrecrs • Executive llwvrinys • srnxi• ;rnntr,rl f)we!Cful3 - 30 LJ(?Ctr9tf or Frl ►J7r)ltlferl arrr:rrfflirarJ tCr • Committee rneetifigs - IICId it, f/w t:onstinlrticu0 of tier respective unit conjunction with executive and b0. • Paid vat( - rwo: l,'xer:rrtive ()irr:crur an't meetings Assistant • rriennial conference Page 46 of 171 6c) - Minutes of the Citizen /Senior of the Branches declined from 900 to 800. This decline was due to consolidation of rural schools, leisure activities and commuting neighbours. Membership in FWIO is now approximatelyAOQQ.�Ime n, °Branches- in- 74Distn . Recruitment of new members is essential if WI is to survive. The theme for 2006 This theme provides an opportunity to have guest speakers, visit local attractions, learn crafts and display our Tweedsmuir history books. Page 47 of 171 6c) - Minutes of the Citizen /Senior of the Women's Day — April 5, 2003 f Barrie Fair Grounds Proceeds to the Simcoe Area Women's Institute Planned by Simcoe South District W.I. "Spring Forward with Food, Safety & Nutrition" Celebrating the 106th Anniversary of the Sirncoe Area Women's Institute 9:00 am Registration and Coffee Welcome by Grace Elliott — Simcoe South District WI President Dr. Brad Norman from Bayside Family Chiropractic will be offering complimentary Spinal Check -ups throughout the day Diana Baggett - Personal Trainer Hugh Martin - Discussing Genetically Modified Organisms "Do You Know What You ,4re Eating? " 12:00 noon Lunch - Soup, sandwiches, tea, coffee Zannat Reza, MHSC, RD (Registered Dietitian) "Healthy Eating for Healthy Bones" Frank Ferragine "Spring into Gardening" 3:00 p.m. Conclusion Door Prizes and "Penny Sale" (Proceeds to Simcoe Area WI) Be sure to put your ideas for next year's topics in the basket at the back. Women's Institute Ode: A goodly thing it is to meet, in friendship's circle bright, Where nothing stains the pleasure sweet, nor dims the radiant light, No unkind word our lips shall pass, no envy sour the mind, But each shall seek the common weal, the good of all mankind. The Mary Stewart Collect: Deep us O Lord from pettiness; let us be large in thought, in word and deed. Let us be done with fault finding and leave off self-seeking. May we put away all pretence and meet each other face to face, without self -pity and without prejudice. May we never be hasty in judgement and always generous. Let us take time for all things; make us grow calm, serene, gentle. Teach us to put into action our better impulses straight forward and unafraid. Grant that we may realize that it is the little things that create differences; that in the big things of life we are one. And may we strive to touch and know the great human heart common to us all, and O Lord Clod let us not forget to be kind. Page 48 of 171 6c) - Minutes of the Citizen /Senior of the A World Wide Organization: As a member of the Associated Country Women of the World, the Women's Institutes of Ontario help support community projects in developing countries — whether its putting funds into pipes and pumps for clean drinking water or literacy training. Provincial Accomplishments: In 1991, the Recycling council of Ontario granted their council coveted award to the Federated Women's Institutes of Ontario as exemplifying "the organization which has done the most to influence public action with regard to waste management and recycling ". Did you know? Many things we take for granted today were once the rallying cry of the Women's Institutes. Some of these things include: + pasteurization of milk + wrapping of bread + painting of white lines on provincial highways + signs at railroad crossings • music on the school curriculum. • the legal marriage age at 16 with parental consent • mandatory stopping for school buses with flashing lights • obtaining public liability insurance before getting a drivers license • teaching sex education in schools clear markings on poison containers + dental and medical inspections in schools T,B, tests for persons handling food + The formation of the MacDonald Institute at the University of Guelph • lobbying for the establishment of Brock University Women's Institute at Area Level • Have representation on the Simcoe County Federation of Agriculture Provide Z county scholarships Encourage local and provincial leadership and skill training courses + Donate to Health, Educational and Community projects in Simcoe County The Women's Institute was built on two premises — Personal Development and Community Action. This program allows women to meet, share ideas and learn from speakers and from each other. Through their actions, women have "made a difference" in communities across Ontario, Canada and the World. These are some of our interests and concerns. Everyone is welcome to come and join us. For information contact: 705 -722 -8732 Page 49 of 171 6c) - Minutes of the Citizen /Senior of the L1► _ o vC,r; I 14�1t Tom and Norine Hutchinson Seniors of the Year Qrr i You won't see their names on a billboard 1%�� You won't see their names in the spotlight N O y\ 1 V,�A % O- You will see them - Taking a neighbour who can't drive due to eye sight for a coffee - Transporting another neighbour crippled with arthritis for his doctor's appointment and lab work Visiting neighbours in hospital Visiting former neighbours in nursing home Taking people to Emergency and waiting with them Relieving a caregiver by sitting with someone who is ill - Painting and helping with renovation at the Community Hall Keeping the West Oro (Historical Church on the Bass Lake Side Road in good repair Doing many maintenance jobs at the "new" West Oro Church Going to the city and returning someone to the local church so that they can continue to enjoy the fellowship of their friends Attending every work -bee possible, be it at the church, the community hall, or a neighbour /friend who is having a tough time economically or health wise Helping family with farming duties Supporting their grandchildren by attending sporting events Helping seniors and others when it is necessary to leave their homes Having individuals in their home for a meal ( they concentrate on people who are on their own) Delivering a casserole to someone who is not well Tom continues to be an active member of the West Oro property Committee and was a key worker when the church was made wheelchair accessible Norine was the clerk at West Oro for many years. She is currently on the caring committee and immediately has flowers or gifts to members who are ill or celebrating special occasions. She has also been an active member of Ciowes Institute for over thirty five years. She collects for cancer annually It is not the activities associated with the organizations they belong to that stand out to me, but all the "little " things they do to make life better for their family, friends and neighbours. They are "true" country neighbours who can be counted on. Lei's put them in the spotlight. Page 50 of 171 6d) - Minutes of the Oro - Medonte History A... February 16, 2011 Minutes Oro - Medonte History Association Attendance: Geoffrey Booth, Chair; Bruce Wiggins, Vice - chair; Jadeen Henderson; Allan Howard; Sheila Kirkland, secretary Invited: Justin Hodgkinson, Oro - Medonte staff and Don Campbell Corrections for previous minutes: correct spelling of Mnjikaning given for first paragraph and under New Business point 3 it should read lose not loose. Moved by Bruce and seconded by Jadeen that the minutes be approved as amended. PASSED Old Business 1. Bruce emailed regarding McMillan and roof repair —no reply to date. Shawn Binns will look after protecting the log home and Jadeen has some pictures back from when we toured it. 2. Email from Tim Crawford received and will be discussed at our next meeting in context with the Ontario Heritage Act, which covers most of what he proposes. Jadeen did make note that there are factual errors in the email regarding events from past episodes in our history. 3. Storage of data/items donated to OMHA this generated much heated discussion with the following recommendations. • Justin was informed of the importance of finding the file for ascension documents and in future he will file electronically. • A suggestion was made to have someone on staff be assigned to take care of OMHA issues. • We require dedicated archive space that has temperature and humidity control with enough room for all articles —I suggested the Old Town Hall. • Justin will check and see if the History Association articles have been moved from the storage container at the side of the Guthrie Arena. • Our files need to be catalogued "again" and kept secure. 4. No wikipedia information on the Township just a picture of the African Church. Justin suggests making our own wikipedia site for the accurate information or just ignoring it, as it is a public domain and anyone can change the information. New Business 1. King Edward Choir is performing March 6 and would like a display of African Church history. Geoff will go with a display and some of our books to sell. 2. Bruce spoke with a Miss Eileen Murdock re: area churches and she is willing at some future date to share her information with the idea of making a display for use at area events. He will follow up. 3. Bruce suggests having a display at the local fairs to get more information on local matters, events, pictures, etc. 4. Don Campbell presented his idea of making a presentation board showing early one -room schools (up to 1955) and the areas that they served. He needs a map of the old Oro Township, which he will need, enlarged for the project. He will let us Page 51 of 171 6d) - Minutes of the Oro - Medonte History A... know if he needs anything further. We support this history project and asked Don to submit his bills to us for consideration. The display once complete will be set up at the Oro Fair. Correspondence • Email from Trudy Paterson, King Edward Choir • Email requesting information about the Moore family— Sheila answered it already. • Email from Joanna McEwan regarding the Rail Trail funding. The County of Simcoe approved a grant of $5,000 for this project. Congratulations to Paul and Joanna. • Email from Geoff letting us know that flowers for Loreen Rice -Lucas were sent to the funeral home. • Email from Joanna McEwen regarding the Hawkestone photo book that we located for her. Next meeting is March 16, 2011 at 6pm at the Northway Restaurant. Adjourned at 7:30 pm. Respectfully submitted Sheila Kirkland, secretary Page 52 of 171 10a) - Report No. FI 2011 -10, Paul Gravell... REPORT (� Proud Heritage, Exciting Future Report No. Fl 2011 -010 To: Council Meeting Prepared By: Janice MacDonald Meeting Date: April 6, 2011 Subject; Statement of Accounts - February 28, 2011 Motion # AC00642 Roll #: R.M.S. File #: RECOMMENDATION(S); Requires Action For Information Only It is recommended that: 1. That Report Igo. FI 2011 -007 is received. 2. The accounts for the month of February 2011 totalling $ 1,094,614.62 are received. BACKGROUND; Following is the statement of accounts for the month of February. Batch No. Date Amount Cheque Registers AC00641 February 02, 2011 395,937.62 A000465 February 08, 2011 800.00 AC00642 February 09, 2011 130,939.78 A000466 February 09, 2011 200.00 AC00643 February 16, 2011 145,358.83 AQ00467 February 17, 2011 6,924.06 AC00644 February 23, 2011 163,356.69 A000468 February 24, 2011 846.33 Report No. 2011 -410 $ 844.363.31 April 6, 2011 Page 1 of 2 Page 53 of 171 10a) - Report No. FI 2011 -10, Paul Gravell... Payroll PR00556 February 12, 2011 122,321.62 PR00559 February 26, 2011 123,015.31 $ 245,336.93 Credit Card Registers: AE00341 February 28, 2011 400.00 AE00342 February 28, 2011 1,267.88 AE00343 February 28, 2011 92.60 AE00344 February 28, 2011 206.40 AE00345 February 28, 2011 40.01 AE00346 February 28, 2011 46410 AE00347 February 28, 2011 2,443.29 $ 4,914.38 Total: $ 1 ATTACHMENTS: Cheque Registers. CONCLUSION: That the accounts for the month of February are received. Respectfully submitted: Ja acDonald, Accounting Clerk C.A.O. Approval /Comments: SMT Approval / Comments: FINANCE April 6, 2011 Report No. 2011 -010 Page 2 of 2 Page 54 of 171 10b) - Report No. FI 2011 -12, Paul Gravell... f ou'v- 41,117 Of REPORT S -�� � 'ff l+Q�?.,P� Prmid Heritr�gz% Exciting F -uture Report No. F12011 -12 To: Council Prepared By: Paul Gravelle Meeting Date: April 6, 2011 Subject: Financial Plan — Water Systems Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action X 11 For Information Only It is recommended that: 1. That Report No. F12011 -12 be received and adopted. 2. That the financial plan for the municipality's drinking water systems be approved by Council resolution. 3. That the fees & charges by -law be amended as described herein. 4. That notice be provided to the users of the Township's drinking water systems in the manner described herein. 5. That a copy of the financial plan be provided to the Ministry of 'Environment and Ministry of Municipal Affairs as stipulated in the pertinent legislation. BACKGROUND: The Safe Drinking Water Act requires a municipality to provide a financial plan as part of the licensing requirements. Accordingly, please find attached the financial plan for the municipality's drinking water systems. ANALYSIS: The financial plan must be made available to the members of the public who are served by the drinking water system and notice must be provided of the availability of the financial plan. FINANCE Report No. F12011 - 12 April 6, 2011 Page 1 of 3 Page 55 of 171 10b) - Report No. FI 2011 -12, Paul Gravell... As such, the financial plan should be posted to the Township website. Notice could be provided to water system users in the next tax bill scheduled to be issued in late April 2011 that the financial plan is available on the Township website or at the Administration Office without charge. The financial plan reflects that increases will be required to the annual infrastructure renewal fee and the consumption charge. In regards to the ,proposed $6 increase to the infrastructure renewal fee, it is proposed that this increase be effective January 1, 2011 and be reflected in the first quarter water billing. The fees & charges by -law should be amended to reflect the $6 increase in 2011 and state that the fee will increase by $6 every year thereafter_ In regards to the consumption charge, an increase from $1.90 per cubic meter to $2.02 is reflected in the financial plan. It is recommended that this increase be effective July 1, 2011 in order to provide the users of the water systems with sufficient notice of the rate increase. The fees & charges by -law should be amended accordingly. Notice of these increases would also be provided with the first quarter water billing. While the financial plan reflects that increases will be required to the consumption charge in subsequent years, it is recommended that the magnitude of future increases will be determined based on an annual review of the current year's operating budget and prior year's operating results FINANCIAL: As per financial plan and analysis above POLICIES/LEGISLATION: Safe Drinking Water Act Ontario Regulation 453107 CONSULTATIONS: Jerry Ball, Director, Transportation & Environmental Services Lisa Mc Niven, Manager of Engineering & Environmental Services ATTACHMENTS: Water Systems Financial Plan FINANCE April 6, 2011 Report No. F12011 -12 Page 2 of 3 Page 56 of 171 10b) - Report No. FI 2011 -12, Paul Gravell... 1 . CONCLUSION: As a result of the anticipated modest increases in charges identified in the water system financial plan, the Township of Oro- Medonte's water system should be financially viable and sustainable. Respectfully submitted: Paul Gravelle Director of Finance/Treasurer SMT Approval 1 Comments: I C.A.O. Approval 1 Comments: FINANCE April 6, 2011 Report No. F12011 -12 Page 3 of 3 Page 57 of 171 10b) - Report No. FI 2011 -12, Paul Gravell... Township of Prouid Heritag. e, Exciting Future TOWNSHIP OF ORO- MEDONTE WATER SYSTEMS FINANCIAL PLAN Prepared by Paul Gravelle Director of Finance /Treasurer March, 2011 Page 58 of 171 10b) - Report No. Fl 2011 -12, Paul Gravell... BACKGROUND The Township of Oro - Medonte presently operates the following 11 water systems: Canterbury Cedarbrook Craigh u rst Harbourwood Maplewood Horseshoe Highlands Medonte Hills Robincrest Shanty Bay Sugar Bush Warminster Previously, the municipality applied an annual flat rate of $600 per user. There was a surcharge for annual consumption exceeding 365 cubic meters. Effective April 1, 2009, the municipality revised its rate structure as follows: Consumption charge of $1.90 per cubic meter Annual infrastructure renewal fee of $200 per user The annual infrastructure renewal fee was applied to all benefitting properties including vacant land. The revenue generated from this fee was dedicated to a reserve for asset renewal. Effective for the 2009 fiscal year, municipalities are required to reflect tangible capital assets in their annual financial statements as stipulated by the Public Sector Accounting Board (PSAB). Before 2009, the costs to acquire and /or construct capital assets were expensed in the year in which they occurred. Commencing in 2009, tangible capital assets are capitalized and reflected on the financial statements as an asset. They are then amortized over their useful life with amortization reflected as an expense on the statement of operations. In order to comply with the PASS requirements, the municipality compiled an inventory of tangible capital assets and determined a value for each asset. This inventory of tangible capital assets will provide the basis for long -term financial planning to ensure the sustainability of the municipality's water systems. Township of Oro- Medonte Water Financial Plan Page 59 of 171 10b) - Report No. Fl 2011 -12, Paul Gravell... The Safe Drinking Water Act (SDWA) was passed in December 2002. Ontario Regulation 453/07 (0. Reg. 453/07) to the SDWA subsequently came into force. The SWDA stipulates the mandatory licensing of municipal water providers. one of the requirements that a municipality must satisfy, as stipulated in S. 30 of the SDWA, is the preparation and provision of a financial plan. 0. Reg. 453/07 establishes financial plan requirements. The financial plan must be approved by Council resolution. The financial plan must apply to a period of at least six years. The financial plan must include, for each year to which the financial plan applies, details of the projected financial position of the drinking water system, details of projected financial operations and details of projected cash receipts and payments. The owner of the drinking water system must make the financial plan available to members of the public who are served by the drinking water system without charge and provide notice of the availability of the financial plans in a manner that will bring the notice to the attention of members of the public who are served by the drinking water system. The owner of the drinking water system must give a copy of the financial plan to the Ministry of Municipal Affairs and Housing. Thus, in order to meet the licensing requirements, but more importantly to ensure the long - terrn financial viability of its water systems, the Township of Oro - Medonte has prepared this financial plan. Township of Oro- Medonte Water' Financial Plan Page 60 of 171 10b) - Report No. Fl 2011 -12, Paul Gravell... FINANCIAL PLAN As stated previously, the municipality operates 11 water systems. S. 4 of 0. Reg. 453/07 stipulates that if two or more water systems are solely owned by the same owner, for the purposes of financial plan requirements, it is satisfactory to treat those systems as if they were one drinking water system. There are other water systems presently being established by developers that will eventually be contributed to the municipality. The financial plan will be amended to incorporate these systems once they are assumed by the municipality. The municipality has determined that the appropriate scope of the plan is for a period of ten years. In order to forecast future revenue, the number of users must be projected. At the end of 2010, the number of users was: Connected, consumption charge applicable 1,952 Infrastructure renewal fee charged 2,025 There are presently three developments in progress that will add to the number of users, being: Homire 29 lots Warminster Meadows 55 lots Bachly -- Phase 2 40 lots The projected number of users for the ten applicable years of the plan is: Consumption Infrastructure Charge Renewal fee 2011 1967 2040 2012 1997 2070 2013 2022 2095 2014 2047 2120 2015 & thereafter 2067 2140 Township of Oro- Medonte Water Financial Plan a Page 61 of 171 10b) - Report No. Fl 2011 -12, Paul Gravell... The forecast of consumption charges for the period of 2011 -2020 is presented in Appendix A. A forecast of the water asset renewal reserve for the period of 2011 -2090 based on the current annual infrastructure renewal fee of $200 is presented in Appendix 13. A forecast of the water asset renewal reserve based on an annual increase in the annual infrastructure renewal fee of $6 for the period of 2011 -2090 is presented in Appendix C. A summary of forecasted water charges for the period of 2011 -2020 is presented in Appendix D. A schedule of forecasted tangible capital assets for the period of 2011 -2020 is presented in Appendix E. Forecasted financial statements in compliance with PSAB requirements for the period of 2011- 2020 are presented in the following appendices: Appendix F Statement of Financial Position Appendix G Statement of Operations Appendix H Statement of Change in Net Financial Assets Appendix I Statement of Cash Flow A description of the methodology used to compile these various documents follows. Township of Oro- ivledonte Water Financial Plan Page 62 of 171 10b) - Report No. Fl 2011 -12, Paul Gravell... CONSUMPTION CHARGE FORECAST CONSUMPTION CHARGES: In order to estimate future user charges, the amount to be raised by consumption charges must be determined. This figure is arrived at by deducting other sources of revenue from expenditures. EXPENDITURES: Salaries and benefits have been projected to increase by 3 % annually. Materials, supplies and contracted services have been projected to increase by 2% annually. PROVINCIAL GRANT: The municipality has received a grantto assist with the costs of operating water systems under the Ontario Small Waterworks Program. Funding of $25,000 annually is being provided from 2009 to 2012. As there is no indication that this funding will continue beyond 2012, there is no grant revenue recognized for 2013 and beyond. TRANSFER FROM RESERVE: The municipality maintains a budget stabilization reserve that is utilized to offset any rate fluctuations. A surplus from operating for any given year is transferred to the reserve and in any given year that a deficit occurs, funds are transferred to operating. The balance of the reserve as at December 31, 2010 is $78,592. Forthe purposes of this plan, it is assumed that the balance of the reserve will be transferred to operating in 2011 to offset an operating deficit. PENALTY ON LATE PAYMENT: A penalty of 51 is applied to late water payments. It is assumed that water arrears will remain consistent throughout the period of the plan and correspondingly so will late payment charges. INVESTMENT INCOME: Investment income has been calculated on the average annual cash balance. The applicable interest rates are 1.50% for 2011, 2.251 for 2012 and 3% for 2013 and thereafter. CONNECTION FEE: A connection fee of $200 is applied upon connection to the water system. The projected revenue corresponds to the annual number of new users detailed previously. Township of Oro- Medonte Water Financial Plan 6 Page 63 of 171 10b) - Report No. Fl 2011 -12, Paul Gravell... ADMINISTRATION FEE — HORSESHOE RESORT: There is a water system owned and operated by Horseshoe Resort for which the Township of Oro - Medonte provides billing and collection services. The administration fee for these services is 10% of the amount billed. It is anticipated that the amount billed will remain static during the period of the financial plan. TESTING — MUNICIPAL FACILITIES AND LAKE SIMCOE REGIONAL AIRPORT_ Water operators perform water testing at various municipal facilities and the Lake Simcoe Regional Airport. Salary & benefit costs related to these testing activities are recovered from the municipality and Airport. This revenue is projected to increase by 3% annually in the same manner as salaries and benefits. TESTING —BIG CEDAR ESTATES: Pursuant to an agreement entered into in 2005, the municipality operates Big Cedar Estates' water and wastewater system. The agreement stipulates an hourly recovery for municipal operator activities related thereto. It is anticipated that the amount recovered will remain static during the period of the financial plan. AVERAGE ANNUAL CONSUMPTION: The average annual consumption for 2011 has been determined as the average of 2009 & 2010. When the consumption charge was introduced in 2009, it was anticipated that there would be a reduction in consumption as users adopted water conservation measures to reduce consumption charges. Consumption is now approximately 15% less than that prior to the introduction of the consumption charge. It is anticipated that consumption will continue to decline as consumption charges increase but at a more gradual rate. The financial plan reflects an annual decrease in consumption of 1 %. Township of Oro- Medonte Water Financial Plan 7 Page 64 of 171 10b) - Report No. Fl 2011 -12, Paul Gravell... WATER ASSET RENEWAL RESERVE FORECAST The purpose of this forecast is to determine the appropriate infrastructure renewal fee that will ensure that funds are available in the water asset renewal reserve to finance asset replacement. Capital requirements have been determined by incorporating the 2011 capital budget and ten year capital plan. Asset replacement not identified in these documents is assumed to occur in the year the asset's useful life expires. Each of the water systems' assets must be replaced at least once in the forecast. The water mains in the Homire subdivision added in 2010 have a useful life of 80 years and will therefore be replaced in 2090. As such, the forecast extends to 2090. Replacement cost has been determined by applying an annual inflation factor of 2;5 to the actual cost of the asset. If actual cost is not available, the inflation factor has been applied to the most current replacement cost available. Capital requirements detailed in Appendix B and Appendix C detail the total annual capital requirements by asset type for 2011 to 2090 as per the asset replacement schedule. Appendix B reflects the forecasted annual reserve balance based upon the current annual infrastructure fee of $200. A review of this forecast indicates that the reserve balance will be sufficient until 2060. The deficit in the reserve will continue to increase thereafterto $39,689,983 in 2090. An increase to the infrastructure renewal fee is therefore required to ensure sufficient funds are available in 2060 and beyond. Consideration was given to an annual percentage or dollar increase that would ensure that the necessary funds are available. 5ince funding requirements are based on estimates, gradual modest increases were considered. These increases can be modified as circumstances warrant. Appendix C reflects the water asset renewal reserve forecast with an annual increase in the infrastructure renewal fee of $6. There are funds available each year in the reserve and the balance of the reserve at the end of 2090 is $1,908,887. We would therefore recommend an annual increase of $6 to the infrastructure renewal fee commencing in 2011. Township of Oro- Medonte Water Financial Plan Page 65 of 171 10b) - Report No. Fl 2011 -12, Paul Gravell... FORECASTED TANGIBLE CAPITAL ASSETS The Township of Oro - Medonte "s water systems consist of the fallowing assets- For the purposes of this financial plan, it is assumed that any additions or disposals in any given year occur at the end of the year_ Township of Oro- Medonte Water Financial Plan E Page 66 of 171 useful fife Buildings 50 years Vehicles 5 years Hardware /Software 10 years Generators 25 years Water monitoring equipment 25 years Pumps & other equipment 25 years Water mains SO years Reservoirs 50 years Wells 50 years For the purposes of this financial plan, it is assumed that any additions or disposals in any given year occur at the end of the year_ Township of Oro- Medonte Water Financial Plan E Page 66 of 171 10b) - Report No. Fl 2011 -12, Paul Gravell... FORECASTED STATEMENT OF FINANCIAL POSITION Receivables: This amount reflects water arrears at the end of the year. For the purposes of this financial plan it is assumed that the level of arrears will remain static. Moan Receivable: Road construction projects were financed from the Water asset Renewal Reserve in 7007. Annual transfers of $61,741 will be made until 2017 to replenish the reserve. Accounts Payable: Accounts payable at year end are not segregated from general accounts payable and are normally related to purchases of supplies and materials and would not total a significant amount. As such, an estimate of accounts payable is not reflected in the financial plan. Township of pro- Medonte Water Financial Nan 10 Page 67 of 171 10b) - Report No. FI 2011 -12, Paul Gravell... FORECASTED STATEMENT OF OPERATIONS User Charges: User charges reflected on the statement of operations are the total of annual consumption charges and infrastructure renewal fees. Contributed Tangible Capital Assets: Contributed tangible capital assets are assets paid for by developers and contributed to the municipality. The 2011 budget reflects that assets relating to the Warminster system, primarily a pumphouse replacement and reservoir will be contributed by developers. Loss on disposal of tangible capital asset: A loss occurs when the proceeds of disposition is less than the net book value of the asset. For the purposes of this plan, it is assumed that proceeds of disposition will be nil. There are some assets identified in the 10 year capital plan that are being replaced prior to the expiration of their useful life which will result in a loss on disposal. Amortization: Tangible capital assets are amortized over their useful life. The Township of Oro- -Medonte has adopted straight line amortization as the method of amortization. Amortization reflected on the Statement of operations flows from the Schedule of Forecasted Tangible Capital Assets. Township of Oro- Medonte Water financial Plan 11 Page 68 of 171 10b) - Report No. FI 2011 -12, Paul Gravell... CONCLUSION As a result of the anticipated modest increases in charges as summarized in Appendix D, the Township of Oro - Medonte's water system should be financially viable and sustainable. The water asset renewal reserve, after a decrease in 2011, is projected to increase until 2026 and will be in a surplus position until 2090. A net financial asset position is where financial assets are greater than liabilities and implies that the water system has the resources to finance future operations, After a decline in 2011, the net financial position of the water system increases annually thereafter. Township of Oro - Medonte Water Financiai Dian It Page 69 of 171 10b) - Report No. Fl 2011 -12, Paul Gravell... 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Page 75 of 171 o a_ � n rn w v d v N of N !C d a�i I+M1 n h n r4 ri m m r n rvi o a O cn io v vi ri O O O c O G O ono v .: O v a m O ry i- R QI n o O C7 N a V If1 A OS O 53 O o IC, O fl fl ' 7n 1`� M' Q N m ice+ f� M m eri N O 4 4 W 0�1 Q d O 'o C} O O O In Qi rri fi O C� p w N cn o N W O ct a + m a 0 d+ cc o ry V1 o 0 0 0 o d o o U/ d C] i/} p r c, m co a OD 0 fl ID o � H tA no to 0 -- o 0 0 0 0 ❑ L m c p O V ro n' aei �r rF os fV Lu 4^ d i.s *y cr 1'4 q � 9D V O1 s .- � i N t+l ri v1 4T M V F- „- r c UJ > LU m O [�11 O 4 +J W O O a Q o w m , oo 0 7 w ul �c L61 W Q 9� .2 14 W a 4 � V N rco 4 LL o n o q 4 4 o w 4 co W m m u m ? d W b a z cX u v c w 0 0 p o p o fl o a o o n O O W nl 7 m M M LU L b N 00 n N fl m In V � nl � M1 O 4 M1 I N M1 O tp r C7 C o V LL] i m M -I Tn-I -I �j, 4 sc x v a, ° o o m M ° a a n oo o r3 ° oa ry 14 o N ry c w n r m m G'� cq iA IT Q N a� M ti -7 4 n r1 " rtij s N M1 ao W V (*1' io W C3 O O ry Lc p O G O O O C Q i4 k hc M1 c p N C 4 ry c F m rry _m Q. w m C W J 4 LD � � F � w ❑ G � Z a u g a a o m ❑ L Q 0 N C ❑ IX W m 4 w L9 a z V z > H ¢ M a' > Q r 1iJ Page 75 of 171 10b) - Report No. Fl 2011 -12, Paul Gravell... 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ZVI u d0 r1 � m r d O 0 0 O 0 0 Q3 Ic O Q IT . 4 .-q w 4 0 4 rn u V W N Ly V} n C] m r,D ry W .i o N m o n R n 1il 'u LL z LL 0Ly ° v La W R� In Q u � M cr Q et tIl m m N C QY d M1 b d ry N W lD O lO .O W V1 1 U 6 n vo o u oo m a m v 0 W pG a Z a b1 a ID O O O O O O G O ID DI _ Lu ' �n a `} 14 T i [A En O 119 Sf N G � 0 0 W M ri v tA y W Q In f 0 M 4 N © 0 O O m uY o D O V 61 EL y am, + a � n1 N N m 4Fi H r 16 a Ci Q Q O O L 4 La M G 9 N iP + M C N r7 n -Z o 1[9 us 0 � N ,n m ry r ry 1n rrr a 4 +n N m P, d G a m a d 0 d n O O c t e-1 m c GT N va c ri ' of W r- rl m F � W m t d v. _Z 2 Q Z w " z E a z o x z d O ED C 2 a Z Q Fi S 1n p W e a u a m a Page 76 of 171 10b) - Report No. Fl 2011 -12, Paul Gravell... Page 77 of 171 0 o 0 41 0 0 M 1a 1 0 m a o A 0 o A 0 W M m 'a 6Y d O M C r N ui IR m 1D --B m C q :7m C. at N lt'I fPl i r1 N � ue Ql m m N o b H 43 a 0 ❑ w ul ❑ ❑ O d 03 -n G cn ri w o r-i a Io a; u o o -a i N � m ✓y <t o A o n o o A m C o an m W oo a co K n M N a .--i Q N m . r+ no a o ° o n .`+ o o! o o N 4 . o o o A 0 d' m n o r' co` C ui rii n co m ed 0 PN I d M r I R M iF} a e1 ❑ in v o c5 a O d f] rv: o m rn m v CI V d m uui h NN a m H rn f� i�r. m tS 0 N N M1 C d O O H m m j y , L 0 6 ca C] C1 C7 m C7 06 0 l N cn q V W ri m 4 m �1 of $i o fi V YG W d 4 u1 irl � N g W CL f h +l N 6 e 9�G 1+ F/1 tl Q h A C W Q O � S 7 M N rt1 M 9 ro ` c e Q v o .a Q a o a o o 0 o vi o 9 m LL W a � a e ul m c m ra N a ul r-I ° r- 1 W� a U N Vi z LLt z N N �? LA Q a Q� 0 a a v ,Mr, a 0 0 0 D 0 0 F-. W cr M h t6 4 94 C m 0 m W H CO O m Q H cn "! m f a N A rJ N 6'I Gl 7 7 N N N r a0 o3 rl m N a o o tV C3 o o 0 m n to c9 a 4 o W 0 r O c o 0 0 0 0 a C o A O Aco V kn N rmi m 1* C O N � ry ry c � W fo C LL U w z G 2 LL w tt ¢ a w v v ce w w LU z 2 � r C? w u v � g or p tx ■41 F J G Q Q W [3. Ix Page 77 of 171 10b) - Report No. Fl 2011 -12, Paul Gravell... z n z W u Q 5 m 0. o^ � W x a: u N 'N U m G ti df m 3 0 O 0 a 3 N Page 78 of 171 CJ Q 0 O O 0 O 0 O O N Cn a % u°e i*�1 ON in m B O C C 0 0 d W � V] b p V - m Q ire 4 N d � ul1 LA � m M 0 kD a Ln a 4 4 C a a a 4 U Ln ul m Ln Ln rl m N a 6n N' Im a * LD O o o Q a a a 4 w 06 In N It ,i v N Di m rn o m ul a m v R H fJ CO37 Vi. V W ry v vi W ❑ � W LU ❑ 0 rq N a 4 4 -� a a 4 a LL t M O W rf) Ln m w z m In W W o a h 0 d co r T ry u Oi O W V r4 sC m v en rrm w Z W = z .-i C] O f] O O CJ O 4 O L M G 00 O kh m m U1 Z O d U N L m U Q N1. O 4 O O Q O O C7 lY m a+ o Q of m a n N a o ¢ N e�r m � fn m LD m D 4 b 4 O 4 O a a 4 a a 4 N � � w ' y r7 m h N by m Q G m Lc O 4 m a 4 O a a n a a DJ q a a a q. N N LD m' N e} m e-I # O r-! h N m V. W Z � Z a G m M CC a • � z W W a [] 4 C 7 LA z O m m Lj Q O p w ' cc z _a a > a cc W cc w a p �, [L w x z a V s w a ? c m c L7 vi z n z W u Q 5 m 0. o^ � W x a: u N 'N U m G ti df m 3 0 O 0 a 3 N Page 78 of 171 10b) - Report No. Fl 2011 -12, Paul Gravell... { W L3 0 W LU d' w ~ o Q Z u w w p 7 u W Z 2 w w O � J 0 4 Q W J 0. z cc LA w t a tA Z O x Q w O La a 3 m r 4 cc o 0 a a d m m o ea 14 %T W n ut N � M o oa o a 00 a ^JO dt t eM M ° m i4' C 1 O N N pj In m d m m d d t7 d rrn a r7 ri Oi Ch �o o LO r m a �H 00 00 [7 n C, It �� cl Lr lit cc 1p 6S f'.1 m 0% d qr a `f N H LO N � 4 D O O S7 h V 000 N to ri O N [n rrn r1 p 6] w LP ry M N IXj .t O 10 M Q r- 6 W1 o b o c o I ra rn m o I a r4 C3 L m 10 Ii H N 00 CD d C] Q C7 O H mm Ln m p w go tr W 0i m m N LO m � d 't d N 4oNO W ® O a 0 d 4 U m 0 M v to n m 0 rn m R N r- O O G G O O O W m of c m as Lb It o8 rn p m N Ln n 0 Q G O 6 O O O M P 00 O C1 M " N D N I" u1 .n p w N 01 00 to M Q1 i0 D W W a w a w sa a W U W W C Q s a O cr a W m 3 o fl W rt G Z d J Q a F U w Ui a G. w vi vi Uj 0 0 z W W r z g a m W W W OG W a h ro a U C C W d 3 0 0 0 S c Page 79 of 171 10b) - Report No. FI 2011 -12, Paul Gravell... Page 80 of 171 m Q G O O O O a LR OD m O M a M O to H N a9 Lf�'L m M 9 An . U n O LO � m m . Q 0 00 IT ,-i N m N r+i ILL r+ 0 Lrj O rrj m r-i m r v0 on m AA �ro m LR vi m v °+ N N' N rl N r1 o- m O H m LLD O 0 m o N O Q O i-i ry V o M m N C o f+ o C LrL 4j M m 0 rn om Q o . w m rL m m .� � M w iy N N '.d 4 n 4 L7 Q O 0) L] %0 4 N IT 00 N cc I Ln N Ln 0 N !` m m N e5 00 C U3 M ,o m0 C5 N 00 h L T 0 C) V 0) N OJ ri N M N 4? LD N7 i!T Q m w O 4 O r *C LL. W LL N lr r-% � M C LLJ n + 1 C w 0 N M1 6 c c LL Z D W > U3 m -T ro 0�-I 4 Q ¢ m Q 4 4 m G O r h w kn m y Ll1 ,. W 10 ry al Ln U1, u W D CC L7 cn a ry 4 rn IG n 4Z) N G m ry W LL C..) O W J O 00 In O In 00 Q 14 4 r lfl R — _ LU m LQ cr 1.1 co en m m ti 90 r- CD G9 Ln Q Gr 0 r- Po 9 G 4 4 C? G 4 o m K Q st I W rn. a m m r• vmi¢ LL Q Ln r�+1 ro e*�i V r- � N r U o rn o 0 0 o a a C) Q m r. m x 00 oa 0) N m 4 M >r m N rn M m L L3 ° r � v 00 � v EL Ly Lx O r-� � N .ti N 4 Q � d O O d d p O O a m m fV M N L� a H r �$ G Ln m d m 0 C' u r6 Z L c � iP L7 uL a w d C7 Q W O w w a w Ir d t7 cr ~ m W Q 7 L~n w O LU LR LL _U = w Q ti f[ 6 n J J W Ln W Z IA K 4 N cc aa s U ? a m s L7 v C u L] Page 80 of 171 1Ob) - Report No. FI 2011 -12, Paul Gravell... r w Ln u► La. U W U1 VI LL W W W Z LW W 6 oc � IJL O w a Z Q s a z y d � Z O � Q W !7 LU 7 m7 Q5 V d O O L N C3 ^J a a r- 4 N LO Ln N N m N d N N m d R' LL a N € N 0 r9 ❑ O SD L v p i S m d 1V L�'1L N L 4 N V' Ld rl C7 ;Y 11 L11 C] . - � LT .-I Ln. �-• r� N � rl w 0 CO O 0 C7. 0D C} O C W QR HF fYi' en Cf LP N ri N 0 0 a a w a 0 a Q1 V 0 al m �p L71 ri m caa m-� 0 0 o c o 0 0 0 .0 O m rn r o Ln ¢ N � N M c h a a a a 4 4 4 C? G1 N l71 L9 Q O w Ln N It 0 d C7 C] tiD Ol CO a m 1 ri h a0 eF M1 N N R Yl^I ti 1p N 00 rl to O P� a 0 a a 0 0 a in w In n .c7 L i N N 00 N N w O 4 t Ca C1 0 0 C] 0i W W ti la Q W1 I l N R ap M H O aga 07 a O B O w a t? Q N 00 V Il N 00 + 1 411 N N H LD W Z LL J 4 Q 49 F W n LU L Lij 3 C 2 n 2 m a a 0 e o W Lai LL MZ 96 971 S' C7 dj z a z W W a ca a > } K � Ln Q W Or U fi f6 C 14 G p W m C3 0 a a 4 H G 0 Page 81 of 171 10b) - Report No. Fl 2011 -12, Paul Gravell... V1 i/a a u. W o UA at Q ° x Z u' W > V W W O cc cc Q Q w CL Z Q Z � � a Z D Q W F. W Ln Ln Q a m V 00 fYT 1 N It v Q r l- +,n W rq LA v yr C7 Z w r~ z z s m � a 7 LU "j a t a ro 'u c c u; IU .a Q v O 4 G EL :G c 3 0 w Page 82 of 171 G Gr1 t C N u'1 N rl 4 h 00 Q a�i ap n m n N vt` .-i rri a a o o o w o � n � Q Q rn ' 0o ry O cd G M 00 Qi w O . o N rl O Q O 4 Q 0 Q Q rm-i V ed raj D O fn n N O tiI3 ri N m O O Q O Q O O O Q Q ca N N rtl C1 C] 00 Q c c N ed Q M1 C N go : Ln 00 rm v r, m a ca m C r ' n ~ Ln '-r i H LO O to 0 0 O © 0 © O O n r - o 0o r*i L7 D Ln O f` Q N U1 . Q Q Q Q Q %n o p o -1 o in 0 co 0 0 Q n M a N Ln to Q w m 1n m 10 Q Q Q Q u� Q m ai cn N yr m o � o lr rn a, M N O ' N 61 M 171 �^ R a) m n �I v to + d ai LO .-a 0 i~ 00 u1 0 O O Q Q Q c" N' O 00 q' m 00 LA n m 00 m to 61 ra rrl n ry N t� ti LO Q Q Q Q co, ij 00 O rt LO XL N Ir ca h r4 Iq n c I Qa � 11 a Q rn N 00 N a W Z W L'3 LLI N uJ ® w w (7 Q a a u LU a L a &A o w H s ? V 7 a m ¢ C7 in Ln Ln Q a m V 00 fYT 1 N It v Q r l- +,n W rq LA v yr C7 Z w r~ z z s m � a 7 LU "j a t a ro 'u c c u; IU .a Q v O 4 G EL :G c 3 0 w Page 82 of 171 10b) - Report No. Fl 2011 -12, Paul Gravell... 10 N SGT In 1 I .n Ln 4 w Ln [!1 Ln Ln rn Ln 0 m 1m +i Sn Y. ° C7 C: OJ A Q L7 z W Q � � W d ? W W � a u c ry 'a C N C �4 a .a `a 0 O 6 R w 3 H Page 83 of 171 r I 0 ! r+ ,n 0 C3 0 0 a 0 C3 C3 H R O N R n rl N rS 00 �} ri d� 0 V N m Ir t 0 C3 C3 C3 O C] st n ry 90 m r m � N m N S4F o 0 0 a m o 0 0 n ,n G6 11 rn ca vi et ai O M c m m 0 0 0 LO u0 h R cr, 1� rl v v o v v v o v Q LL m O DIL rNn W W R M] N GQ ai z. LL W 0 w IO U 0 ii b KS b O b L7 6 [7 W z [S7 3 •--t W LO LO rl- Ir co 6 Q N Q U A W rq 0 0 0 d rr 0 Cm o 0 0 0 0 0, ,a CL Z Q =-i N oe ,n m = W ' M w m C* m Z 1— Z ' �: w Q 0 a Q r+ C. 0 0 0 v 0 0 0 0 0 CC a W m W . N a 0 0 O C3 C7 0 Ln C3 rm �r 14 Ln CJ 0 N N O -0 1 Q m 0 0 0 o a 0 0 0 N to m N m T o N N C3 � W z ti d •�+ z ~ z or G m z 3 W id a 'In , A Z g ' r t g O ,a Y p W W LU 2 p g LU CL m 7. W s 10 N SGT In 1 I .n Ln 4 w Ln [!1 Ln Ln rn Ln 0 m 1m +i Sn Y. ° C7 C: OJ A Q L7 z W Q � � W d ? W W � a u c ry 'a C N C �4 a .a `a 0 O 6 R w 3 H Page 83 of 171 10b) - Report No. Fl 2011 -12, Paul Gravell... Q LL W j' W zLI6 �' w 0 .> UA U W W Z W W O w 0 Q W U O w C Z Q O Ln Z Z Z 3 tn Q "n Z O Q w LA �w a m LD ° n m o a a o o �b ao In rn ld ry va v m rn ru co m ~+ CN O -+ o ry at m O O O O 11 n 1p o, N m V n m La 4 N tL® 4 to - rn t + ry -e w N w N C3 O � m rl m ro N q r ti ti m N Q O Q 4 D d OU at 1-t l�D C w m m W IIF G t w U) ccq eq IY L Ili LO eq I to N a d m M 000 c7i N m m a w N . a0' n' h 01 T h M1 r N -4-f h lb u�i b 4 4 n O 4 n Q 4 O 4 al Ik Ik n 4n as -0 M O r � N � N M In 0 en co O Ln 0 0 O CS 00 kf1 Lr N C f r � ,y e-I rl' rl ti cs n n a o o n n o n m ry a Ln f rn a o C. N r ri r O © n o d m x!1 w •3t p V p N cn 1!] o N `'^ m o k m Lri N .-1 h N .--r N N r-1 N rn N a O 0 O O O m CC) o 00 a o is tD N M a N O Ln In Cj 4 ry O yr a o N rV N wS' N Z 6 Q L7 w z C O ut V CK O p re 4 J 2 H T z Ln cr -' CD 3 a rr a p w I CC N U W L7 Q LL' 1 C a C G Z Ln Ui O U > 06 m s W ID z a z w � 5 m Ln a W W w 2 � U c, ro �D if} C rL Q L m V T .° d v 3 s L d L7 Qj X N Q CL C b Q_ 1➢ �V C r➢ C IL !C 7 v O 0 Gt N 3 6 H Page 84 of 171 10b) - Report No. Fl 2011 -12, Paul Gravell... c P n. m C C Lp C 11 0l LV d d m CL O c O r Page 85 of 171 r © LO 0 0 LO 0 0 0 0 0 0 r 0 LO r g rl m m o o .. N m Lp r r ' 00 o 00 ca cl w ' a' w L` ¢ +v Ln co &D en 00 o o u� Lr v � � ,� m � .� - ar N In cl W {V .-1 Lr) e-I' 0 t'P 0 0 0 LO r 0 O C1 V V m m L�1 [�>rF O ID LT Wi rv' o f-i vT LO s yr m N c a N m M1 Ln v L LQ a r 0 0 q 0 r Ci - i0. Ln - W r1 Lll ep Ld3 M V tT 'LO fl fC. 7 . N N L�4 fV 4 1-11 ct !V 0 V1 o 0 O 0 rV r O O 17 r to N L .--I lO Do LO N N' r v71 ep m D m LO m tl0 Gl L0 Ln rn 00 ^ V)' N O C N y n Q M' N rt +-! p CT LO h O 0 0 N Cf CL CI m ri O Q, M fV LO rd kA W1 tr} :a h m o Q m N %R m 11 o LA lA m U o a0 ct N h ri N O 0 W O N 1`4 ri m LL! W u7 O Z LL p W CI r O o W b 17 O rn 6 r � C7 fJ w m n m p 3 U U a m w LU - LA ai m o v r 03 m eri V9 W N m m a"' o Ln m cl w W C3 CY LP r-1 T =f fV �. C J = lO p 4 -4 m 0 © o n 0 o Ln o � V Q W tt LX7 06 rn N Lr r< m m a' Z Q 0 : m . -i m rr = W N ✓1 ,� LO Z W Ln LA al 0 0 0 Q Q 0 L3 0 � W Q 1l O m R9 a0 m O1 11 r N t? F p m m m LO ry rn r m r W Q m N! w - m # L1n tL rl N N' Ln +� 3 m m 6 LO 00 0 a 0 6 0 0 {] Ln m tv rq Q � M H h rI cm) Lma N 03 N fV N N ¢e V' N O 4 A N. 4 � m m N ui M � G up o 0 0 0 ® o 0 0 0 In W � �o a cro rn o m rX1 �n a N ry 00 m`-L ,` a m � W Z Q b Z � Z C Z $ Q cl Ln Q Q. Q 0 rA �'' 0 LL,, EAR W 0: Q ¢ V W W 0. ❑. w m AC LU Lj 7 4 m cc 0 � Ir c P n. m C C Lp C 11 0l LV d d m CL O c O r Page 85 of 171 10b) - Report No. Fl 2011 -12, Paul Gravell... Page 86 of 171 co r, � o ca N tV N O DO �O 7 rl r"J V} io r ry 0 O CO N 0) ' N r4 d' LD Cl O N 007 N Q N i!1 V4 in -L4 N M Lc O �c Z9 Ln N r'V Ln LD O Ip i ._, m N C 11 07 +I1 LD Ln 3 N a nb C1 N to </T V4 kA h N O N W N A N N M N U1 L'I d q ® to 'n n rV m n ' o N 4o to V1. V4 r-j Q r� m ONi, m [#tl ry N LD '.D lid N C7 CD "' v in N ' o N raj N M o0 O 1r tiE1 W LO N W1 Q U'f r` '� m h e-1 Q rn N t3 U [L Y � U 0 a� O o R LU N m 'O C V w t i AA t u°4 �� m a U O m co N H rry o V? fn t7 0 v rV i rn N ni 6 00 I W 0 4L LL Q O ON N N H 7 r 4 w 0 r� in V} V4 V} C] u. m N 4 N rq E lA z ti. N N fl Q f4 r31 fV eY tf ° n � a � n n o x m o � 4 rq v [^1 N N v4 r3 d LD O %a to N CP ih V} V4 C] A/l G. O O O 'C7 m ^i � r-i of O O N N C Q th R 10 0 ti f4 Q9 G u a c p � a C C L u w = E v w CL is CL a) di v a m m e m C c m r m � U C t a7 !fl N L U ..� a c 0 c 4 U c a Q c o2! Q a u L m a E E qj E v o N C r��- v c C <L cCp7 V U c F V J Page 86 of 171 10b) - Report No. F1 2011-12, Paul Gravell Page 87 of 171 a zu 9 1 9 PI- me -1 . 11 2 � 2 R G D I I M I n ts d �r s E 2 6q E d P1 2 w fS tN « A; 1 9 ;x n ' MR V . - Vi U V -t -t -i rz t R ' M i . W A g 4 H ,7 a �r gi 's Z g g .6 6 Em an TA w V *s 4 -n I% 5 H T's SM- M R a g 2- Z Z .6 -_2 2 8 r r z -3 E ti c 2 o Page 87 of 171 1 0b) - Report No. Fl 2011-12, Paul Gravell 9 20 o 5 n E � i 2 ¢ 2 8 2 L� a � ' n lug 14 M ems q V R R R sm p O �I Page 88 of 171 10b) - Report No. FI 2011 -12, Paul Gravell... Page 89 of 171 � 4n p m oa a m co Q v 11'1 41'I U a Q rn 49 m 1P 4o Q m 4D m 1p ry CD Ln -1 . r9 M O M m b M N O V r co N V W N l0 lfl 46 A'4 l6 417 M m �L Cn n (Sl R t0 m C Ln ri u1 Ln Ci d tt c 11 u1 O O ; w V O N H •7 r, r N N N ri cr 61 4l (TI 17 tl7 In 4p N ury 4D N SM `D Ci N .i SIY rJ N to , vy LR rl n lz O c V V w d N n 0 LA v m 4nn I'D m In m 1p of h tD 4 . 4 11Y V m m Ol c o M N M m Q7 r1 M N m r-Y M m a <t ri 6 O G [3 to C3 ul n N BO N N c 06 w n LO 4F1 01 It 01 4 N m of 411 Q V In O rn n N n O a z H ca W m W O d y M v} R ^ 4 'A Ln � m m w On1 m m as ro a o et ri 00 O n r a, r n u fw., Q rn m r rn r= ro Z C ® p z ` m LO rt N R h N n n Ln d 2 La u_ p � r ,' n 3 "v W - N m v " n n r r r � n r+ - _ O 1-- L L tV o a ri 4th w in �O ro In OC Y Q rr1 m Q; rri h. E cr z w LU *�'1 p 4p Ln a r 4!1 0 r-1 Ill lm V) F- N 01 r i Q ` a a rn s m '�' 2 9/9 a Z us N m N V N k1'1 M' h r N M rti Ifl .r f� N r N ra L> O) � Q ry r, n ai rn 0 s rn to LL �, H LL7 4 W m Q5 16 1 C Q1 l� m ldJ C - i C r o� cc Ly r Ol d LL a LO Go m r, � CL cd M1 4n 4p I C 61 111 lfl m Q Q r , r-I' m LA v m - m " 11 Uri 1" ri M co cS ri v6 0 fr1 4P T Do ri 01 N UO N m r6 M 00 V H L Ch m rr% m N M M C-4 p 7 4 rV r1 M C oa' m m a r0 C ni rri 4o to m` 4v rn ro C LL 61 4 E ? R G1 +�G Y_ C Q CL +�. Q a `A o Ln w a bo u r C V w a M 7 P X Z Q Kt FQ Page 89 of 171 10b) - Report No. Fl 2011 -12, Paul Gravell... Page 90 of 171 n LD C3 m N L'1 r Q 4 LI] 11 -1 m co 97 N Q ID m Qc N M C3 s8 r1 cc C7 (n C3 a c rL .-1 r N N 0 Y CD' M ti " M Ln r C rf (y) a T 4l q' L3 o l9 ET t r- LD .-I N r Sri Q5 r S;Y N N u M ip 4 o Q 11 11 Q to ill N to m LD o o 4+ N w a o O cc ' -t � m o rn c flc Ln Ln n Ln o ri Q N vi co '-I » rn N CD a) 1-4 m W V ice. . m � f�Y1 N N L o m lO m Q o It m C. 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O Ln �, M m m ..� Ql p 4i Q M u m W D m m (] U Q Q z L) Q U W-j z C] u< U z a U Page 92 of 171 10c) - Report No. DS 2011 -008, And ria Leig... TOWNSHIP OF ORO- MEDONTE rakll r ' REPORT 0 ;=""leaf m e lkmA Nrarme, L•tliup Fntrvr Report No. To: Council Prepared By: DS 2011 -008 Steven Farquharson, Intermediate Planner Meeting Date: Subject: Official Plan Motion # April 6, 2011 Amendment for Technical Severance Policies (Township of Oro - Medonte) Roil #: R.M.S. Files #: RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. THAT Report OS 201.1 -008 Re: Proposed Amendment for Technical Severance Policies be received. 2. AND THAT Council authorizes Planning Staff to proceed with an Official Plan Amendment Application to amend Section D2.3.2 of the Township of Oro- Medonte Official Plan and hold the statutory Public Meeting required for this policy review. BACKGROUND: :71 The purpose of this report is to consider proposed amendments to the Township Official Plan regarding severance policies found in Section D2.2.3 "Technical Severances" and to make recommendations to council as to the disposition of the matter. ANALYSIS: The Technical Severance policies found in Section D2.2.3 of the Township Official Plan address the subdivision of land through technical severance process. These policies allow for the creation of lots to correct a situation where two or more lots have merged on title. The present policy provides that the Committee of Adjustment is satisfied that the new lot: a) was once a separate conveyable !ot in accordance with the Planning Act; b) the merging of the lots was unintentional and was not merged as a requirement of a previous planning approval; c) is of the same shape and size as the lot which once existed as a separate conveyable lot; Development Services Report No. DS 2011 -008 Meeting Date April 6, 2011 Page 1 of 5 Page 93 of 171 10c) - Report No. DS 2011 -008, Andria Leig... d) can be adequately serviced by on -site sewage and water systems; e) fronts on and will be directly accessed by a ,public road that is maintained year -round by a public authority; f) there is no public interest served by maintaining the property as a single conveyable parcel; g) conforms with Section D2.2.1 of this Plan; and, h) subject to the access policies of the relevant road authority. Township Staff have completed a conformity exercise which has shown that this policy is not consistent with the Provincial Policy Statement, the Province's Places to Grow Growth Plan, and the County of Simcce Official Plan. County of Simcoe Township staff reviewed both the County Official Plan currently in effect as well as the Official Plan adopted by County Council in November 2008. In reviewing the County Official Plan, there are no policies that permit the favorable consideration of a technical severance, and therefore the Township's policy is not consistent with the County of Simcoe Official Plan. Section 27 (1) of the Planning Act requires that the lower -tier municipality shall amend every Official Plan to conform with that plan that comes into effect as the Official Plan of the upper -tier municipality. Township staff were advised that similar policies are not contained in other lower tier Official Plan's in the County and therefore through discussions with County staff the Township has been requested to consider an amendment to and review and/or remove these policies. Provincial Policy Statement The intent of the Provincial Policy Statement (PPS) is to build strong and healthy cornmunities while at the same time promoting efficient land use and development patterns. In prime agricultural areas. the PPS discourages lot creation and states that new lots may only be permitted under strict criterion. The creation of new residential lots in prime agricultural areas is not permitted, however the PPS may permit "Lot Adjustments" in prime agricultural areas for legal or technical reasons as found in policy 2.3.4.2. For the purpose of policy 2.3.4.2 of the PPS, the term "Legal or Technical reasons" is defined as: "severances for purposes such as easements, correction of deeds, quit claims and minor boundary adjustment, which do not result in the creation of a new lot ". This definition does not provide for the recreation of a lot. Policy D2.2.3 of the Township Official Plan" which allows the separation of two or more lots which unintentionally merged, does not conform with the lot adjustment policies as found in the PPS. It is noted that the PPS is silent in regards to lot adjustment in other land use designations. The Township's Official flan, therefore, needs to be reviewed to ensure that it is consistent with the Provincial Policy Statement. Development Services Meeting Date April 6, 2011 Report No. DS 2011 -008 Page 2 of 5 Page 94 of 171 10c) - Report No. DS 2011 -008, Andria Leig... Places to Grow The Places to Grow Growth Plan for the Greater Golden Horseshoe has been in place since 2006 and does not contain specific policies that relate to technical severance. Since the Places to Grow document is silent in regards to a technical severances in all lands uses, it can be assumed that technical severances are not recognized and therefore not permitted be the Plan. The Growth Plan policies are consistent with the policies of the Provincial Policy Statement. FINANCIAL: Not applicable. POLICIES/LEGISLATION: Provincial Policy Statement Places to Grow Growth Plan County of Simcoe Official Plan The Planning Act CONSULTATIONS: 771 County of Simcoe- No Policies Town of Innisfil- Town of Clearview- No Policies Town of Bradford West- Gwillimbury- No Policies Township of Tay- No Policies Township of Tiny- No Policies Township of Springwater- Town of Midland- No Policies Township of Essa- No policy Township of Severn- Yes, if lands were separate lots prior to 1975, but merged in title as result of the changes to the Planning Act. ATTACHMENTS: Schedule #1- Current Technical Severance policies from the Township Official Plan Development Services Meeting Date April 6, 2011 Report No. DS 2011 -008 Page 3 of 6 Page 95 of 171 10c) - Report No. DS 2011 -008, Andria Leig... CONCLUSION: Upon review of the existing policies of the Township of Oro- Medonte Official Plan, the County of Simcoe Official Plan, the Provincial Policy Statement and the Places to Grow document, Planning Staff recommend that a review of the current Section D2.2.3 "Technical Severances" policies of the Official Plan is required. To initiate this review process, a Public Meeting is required, which would provide the opportunity for input on revisions and/or deletion of the current policies which would form the basis of an Official Plan Amendment. Respectfully submitted: Steven P arson, B.URPL Intermediate Planner Reviewed by: Glenn White, MCIP, RPP Manager of Planning Services SMT Approval 1 Comments: C.A.O. Approval I Comments. Development Services Report No. DS 2011 -008 Meeting Date Apryf S, 2011 Page 4of5 Page 96 of 171 10c) - Report No. DS 2011 -008, And ria Leig... Schedule #1 Current Technical Severance Policies from the Township Official Plan D2.2.3 Technical Severances The creation of new lots to correct a situation where two or more lots have merged on title may be permitted, provided the committee of Adjustment is satisfied that the new lot: a) was once a separate conveyable lot in accordance with the Planning Act; b) the merging of the lots was unintentional and was not merged as a requirement of a previous planning approval; c) is of the same shape and size as the lot which once existed as a separate conveyable lot; d) can be adequately serviced by on -site sewage and water systems; e) fronts on and will be directly accessed by a public road that is maintained year -round by a public authority; f) there is no public interest served by maintaining the property as a single conveyable parcel; g) conforms with Section D2.2.1 of this Plan; and, h) subject to the access policies of the relevant road authority. Development Services Report No. DS 2011 -008 Meeting [late April 6, 2011 Page 5 of 5 Page 97 of 171 10d) - Report No. DS 2011 -012, And ria Leig... Towrasht a REPORT f P'rorid Heritage, Exciting Future Report No. To: Council Prepared By: DS 2011 -012 Steven Farquharson, Intermediate Planner Meeting Date: Subject: Zoning By -law Motion # April 6, 2011 Amendment (Donald and Sherry Hubbert) Part of Lot 24 and Part of Lot Roll #: R.M.S. File #: D1037554 4346 -010 -008 -08502 25, Concession 9, RP 51 R- 37798, Parts 1 and 3 (Oro) Township of Oro - Medonte RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. THAT Report DS 2011- 012 be received and adopted; and 2. THAT Zoning By -law Amendment for Donald and Sherry Hubbert, Part of Lot 24 and Part of Lot 25, Concession 9, Plan 51 R- 37798, Parts 1 and 3 (Former Township of Oro) Township of Oro - Medonte, on Schedule A5 on the Zoning By -law 97 -95 (as amended) from Agricultural /Rural (AIRU) Zone to Agricultural /Rural Hold (AIRU(H)) Zone be approved. That the Clerk bring forward the appropriate By -law for Council's consideration. BACKGROUND; Consent Application 2010 -13-34 was considered by the Committee of Adjustment at the December 16, 2010 meeting, where it was granted provisional approval. The applicant then proceeded to fulfill the conditions of approval. Planning Staff in consultation with the Lake Simcoe Region Conservation Authority (LSRCA), agreed that a holding provision be placed on the subject lands, which would require a Site Plan agreement to be entered into by the applicant. This would allow the applicant with the opportunity to prepare an Environmental Impact Study (EIS) at the time of construction of a dwelling and submission of a Site Plan application. The purpose of this report is to consider placing a Holding (H) provision on the property as part of the condition of approval for Consent Application 2010 -8 -34. The applicants have submitted in writing permission for the Township to place a Holding provision on their property. DEPARTMENT SERVICES Meeting Date April 6, 2011 Report No. DS 2011 -012 Page 1 of 4 Page 98 of 171 10d) - Report No. DS 2011 -012, Andria Leig... At the December 16, 2010 Committee of Adjustment meeting, there were no comments received from members of the public or internal Township Departments stating they had any objection to the proposed Consent application. ANALYSIS: As part of the Committee's provisional approval, the applicant must apply for and obtain a Holding provision on the subject lands. The subject lands have been identified as having a significant woodland and is located within the Environmental Protection Two Overlay in the Township's Official Plan. Due to the applicant not amending the Township Official Plan or Zoning By -law to facilitate the consent, an Environmental Impact study was not submitted. Due to the applicant being unsure of when construction would take place, the Committee required place as a condition of approval that a Holding provision be placed on the property, which would make the lands subject to Site Plan Control, which would include the submission of an EIS at the time of submission of the removal of the Hold. It is appropriate to place a Holding provision on the property, to satisfy the Committee's condition, and to place the property under Site Plan Control, which will be lifted once the EIS is completed to the satifcation of the LSRCA and the Township FINANCIAL: Not applicable. PO LIC I ESILEG IS LATION: Township of Oro- Medonte Official Plan: The subject lands are designated Rural" and "Environmental Protection Two" by the Official Plan. Permitted uses within the "Rural" designation include single detached dwellings, accessory structures to residential uses, and home -based businesses. The subject lands as identified on Schedule B of the Official Plan, are within the Environmental Protection Two overlay. The natural heritage feature that has been recognized as a significant woodland. Section 133 "Environmental Protection Two" and Schedule °B" of the Township's Official Plan, identifies that the subject lands are located within a significant woodland. However, since the applicant is not proposing to amend to the Township Official Plan or Zoning By -law an Environmental Impact Study (EIS) was not submitted with the consent application. Staff recommended that the subject lands be placed under Site Plan Control in order to ensure that the construction a dwelling will have no negative impact on the natural heritage feature of the area. At the time of submission of a Site Plan Application to remove the hold, the applicant will be required to submit an EIS which will ensure that there is maximum protection of the environmental feature located on the subject lands. The Site Plan Agreement will depict building and septic envelopes, and vegetation areas to be protected. The requirement of a Environmental Impact Study will be utilized DEPARTMENT SERVICES Meeting Date April 6, 2011 Report No. DS 2011 -012 Page 2 of 4 Page 99 of 171 10d) - Report No. DS 2011 -012, And ria Leig... to ensure that the proposed location of the residential use will have no negative impacts on the natural heritage features located on the property. Zoning By -law 97 -95: The subject property is zoned AgriculturallRura! (AIRU) Zone in the Township's Zoning By -Law. The consent that was given provisional approval resulted in a boundary adjustment which would enhance the subject lands to an area of approximately 3.1 hectares. The subject lands lands would comply with the provisions of the Zoning By- Law related to the minimum required lot frontage for single detached dwellings on lands in the AIRU Zone, of 45 metres, and single detached dwellings on lots in the AIRU Zone, of 0.4 hectares. CONSULTATIONS: __71 No concerns were given by internal departments in relation to the Consent Application. The comments received from the Lake Simcoe Region Conservation Authority stated that they had no objections to the consent application but requested that Site Plan Control be placed on the property. LSRCA staff has commented that due to the land being located within a natural heritage feature, that the lands should be subject to Site Plan Control to protect the significant woodland. Planning staff agrees that a detailed site plan is required which shows building and septic envelopes, and vegetation areas to be protected. The site plan should be prepared and incorporate with the recommendations of the EIS before the removal of the Holding provision. ATTACHMENTS: Attachment #1 Context map of location CONCLUSION: Consent Application 2010 -B -34 was approved by the Committee of Adjustment on December 16, 2010. As part of the Committee's conditional approval, the applicant must apply for and obtain a Holding Provision for their property. Staff recommend to Council A Zoning by -law Amendment be approved that imposes a Holding Provision on the subject lands to satisfy the condition imposed by the Committee of Adjustment. Respectfully sub itted: Ste n a o Intermediate Planner Reviewed by: Glenn White, MCIP, RPP Manager of Planning Services SMT Approval I Comments: _4 -e_� C.A.O. Approval Comments: e__� DEPARTMENT SERVICES Meeting date April 6, 2011 Report No. DS 2011 -012 Page 3 of 4 Page 100 of 171 10d) - Report No. DS 2011 -012, Andria Leig... Page 101 of 171 10e) - Report No. DS 2011 -013, And ria Leig... �C} 7Nfruliipof Prw�J }Frrdape. Gtrii+.�X Prir+in TOWNSHIP OF ORO- MEDONTE REPORT Report No: DS 2411 -413 To: Council Prepared By: Glenn White, Manager of Planning Services Meeting Date: Subject: Draft Plan of Subdivision, Motion # April 6, 2011 proposed red -lined revisions, Part of Lot 5, Concession 13 (Medonte) Roll #: R.M.S. File #: 434602000409920 File: 43T -90082 D12 -09164 434602000409500 (2063334 Ontario Inca RECOMMENDATION(S): Requires Action For Information Only It is recommended that Council: 1. THAT Report DS2011 -013 Re: Draft Plan of Subdivision, proposed red -lined revisions for Lots 27 to 29 and Block 73, Application 43T -90082 for 2063334 Ontario Inc., Part of Lot 5, Concession 13 (Medonte), Township of Oro- Medonte, be received and adopted; 2. THAT the further revisions, being 'Lots 27, 28 and 29 will be residential purposes and Block 73 will be for park purposes as indicated on Attachment No.1, be approved; and 3. THAT the Conditions of Draft Man Approval be amended to reflect the red -lined revisions as contained in Attachment No. 1. BACKGROUND: At the Council meeting of October 13, 2010, Council approved the red -lined revisions to Plan of Subdivision Application 43T - 90082, with the exception of Lots 27 to 32. During the Council meeting, local residents expressed to Council their wish for a local park to be contained within the proposed Plan of Subdivision. They also requested the consideration of a sidewalk to be constructed along Line 13 from the south -east limit of the proposed subdivision to the Warminster Elementary School. Council instructed Staff to investigate the provision of these two items. ANALYSIS: Planning, Recreation, and Transportation staff have had discussions with the Developer of Plan of Subdivision 43T - 90082 regarding the development of the local park and the construction of the proposed sidewalk along Line 13 North. The Developer provided a follow up deputation to Council on March 9, 2011 in regards to the request for the sidewalk and proposed alternate solutions. Development Services Meeting Date April 6, 2011 Report No. DS2011 -013 Page i of 13 Page 102 of 171 10e) - Report No. DS 2011 -013, Andria Leig... Through the discussions with staff, the Developer has expressed his desire to provide financial contribution to the park development but not be involved in the design or construction of the local park. Staff was agreeable to the negotiation of this process through the subdivision agreement. The developer would then be required to dedicate the park block (Block 73) lands and also provide financial contributions to the development of the park. Block 73 is proposed to be located on the south side of the proposed Medina Drive, three residential lots (Lots 27, 28 & 29) west of Line 13. The Director of Recreation & Community Services has received a preliminary concept design (attached) and estimate for the proposed playground. The quote for the playground is approximately $28,000 which includes the play structures and their installation; an estimate for the balance of the development identified on the draft park concept is still required. As stated above, the developer would provide financing for the park development; however, the Township would control the park design and the development of the park. The details of the park development would be outlined in more detail within the subdivision agreement to be prepared for this development. In regards to the request for a sidewalk to be provided from the Plan of Subdivision 43T -90082 to the Warminster Elementary School, it was confirmed by staff that this item has been included in the Development Charge By -law. A proposed sidewalk was to be located along Line 13 North constructed from Warminster Side Road to the limits of the settlement area. The timing of the proposed sidewalk is 2019 at a gross Capital Cost estimate of $74,250. The Development Charge By -law also contains a sidewalk project along Warminster Side Road from Preston Street to Highway 12 and from Highway 12 to the Homire Subdivision at an approximate length of 1800 metres. As a go- forward basis, these sidewalk projects will be included and reviewed in a future comprehensive sidewalk report being prepared by the Director of Transportation & Environmental Services. On the basis that the sidewalk projects have already been identified in the Township's Development Charges By -law, it is staff's recommendation that the developer not be required to pay for the construction of the sidewalk along Line 13 North as the developer will still be required to pay their proportionate share of development charges for their plan of subdivision. FINANCIAL: Potential cost of sidewalks to be paid by way of development charges. POLICIESILEGISLATION: Plan of Subdivision The red -lined revision has proposed residential Lots 27, 28 and 29 on the south side of the proposed road named Medina Drive adjacent to Line 13. The proposed local park will be located in Block 73 on the south side of proposed Medina Drive. Therefore, the draft plan conditions would have to be changed to include new condition requiring partial cash -in -lieu of parkland dedication and the dedication of Block 73. CONSULTATIONS: Director of Transportation & Environmental Services Director of Recreation & Community Services Development Services Meeting Date April 6, 2011 Report No. DS2011 -413 Page 2 of 13 Page 103 of 171 10e) - Report No. DS 2011 -013, Andria Leig... Director of Development Services Developer of Flan of Subdivision 43T -90082 ATTACHMENTS: Attachment #1 — Red - lined revision to Plan of Subdivision 43T.90082 Attachment #2 — Proposed park design Attachment #3 — Conditions of Draft Approval Attachment #4 — Staff report DS 2010 -051 CONCLUSION: The proposed red -lined revisions to approved Draft Plan of Subdivision 43T -90082 would provide a residential development within the Warminster Settlement Area in accordance with the policies of the Official Plan. The proposed red -lined revisions reflect the type and character of development already existing in this portion of the Warminster community. The new red -lined charges have been made to facilitate the development of a park site in the plan of subdivision_ In respect of the requested red- lined revision, staff has no objection to the proposed changes. Respectfully submitted: Glenn White, MCIP, RPP Manager of Planning Services SMT Approval / Comments: C.A.O. Approval / Comments: f Development Services Meeting Date April F, 2011 Report No. DS2011 -013 Rage 3 of 4 Page 104 of 171 10e) - Report No. DS 2011 -013, Andria Leig... £L 1 ti 96ad L l8Z `9 jijdy alea 6uipaty 2 1� Qv LL III I het a� v ,4 sL i --J =w - -- — - - - -„- r �- ` TF - �F - r - T 4 - I R�I S Ri R�I R I CI t�� ael i�17iIR�� � r� `. F i_IJ —I L-1 r FT Vil 71 T, M- �m E L4 LOZSQ 'ON ;Jodad sa0In.l8g ;uawd0janaa I 4 H, �J G � i i 1 �J suaisiAOJ paUi1 -p0a pe3odoad f # 1N31NH3Vii / Page 105 of 171 10e) - Report No. DS 2011 -013, Andria Leig... ATTACHMENT # 2: Proposed Park Design Development Services Report No. DS2011 -013 Meeting Date April G, 2011 Page 5of13 Page 106 of 171 10e) - Report No. DS 2011 -013, Andria Leig... ATTACHMENT # 3: Conditions of Craft Approval Applicant: 2063334 Ontario Inc. (formerly 6387.30 Ontario Ltd. (Keyzer) Date of Decision: April 6, 2011 File Iola,: 43- OM•90082 Date of Notice: xxxxx Municipality: Township of Oro- Medonte Last Date of Appeal: xxxxx Subject Lands: Concession 13, Part of Lot S (Medonte) NOTICE OF CHANGES TO THE CONDITIONS OF APPROVAL With Respect ra a Plan of Subdivision Subsection 51 (45) of the Plamtlne Act On April 6.20 11, the Township of Oro- Medente changed the conditions of approval of the draft plan of subdivision in the above noted application. That three new conditions be added as follows: That the approval of Iltis draft plan will lapse three years from the date of approval. This approval may be extended pursuant to subsection i l(33) of the Planning Act, but no extension is permissible if the approval lapses before the extension is given. Coodition 1 is deleted in its entirety and replaced with: "Ibut this approval applies to the draft plan of subdivision 43T-90092 prepared and certified by Paul Kitchen Surveying dated September 23, 1990, revised December 21, 1998 by Dearden and Stanton limited and funber revised 2010 by C.T. Strongman Surveying Ltd., to show a total of 71 single detached residential lots, 1 block (Block 72) to be dedicated for storm water management purposes. I block [Stook 73) to be dedicated for park purposes, 1 block (Block 74) to be dedicated for road %idening purposes, and 3 blocks (Blocks 75, 76 and 77) to he dedicated for reserve purposes," That Item 8 of the Notes to Draft Approval is deleted in its entirety. When and How to Mle an Appeal Notice to appeal the changed conditions to the Ontario Municipal Board must be filed with the Township of taro- Medonte no later than 20 dates from the date of this notice as shown above as the last date of appeal. The notice of appeal should be sent to the attention of the Director of Planning, at the address shown below and it must, (1) set out the reasons for the appeal, and (2) be accompanied by the fee prescribed under the Ontario Municipal Board Act in the amount of 5125.00, payable by certified cheque to the Minister of Finance, Province of Ontario. Who Con File an Appeal Only Individuals, corporations or public bodies may appeal the decisiou of the Towaship of Ora- Medonte ict the Ontario Municipal Board. An appeal gray not be filed by an unincorporated association or group, however, a notice of appeal may be filed in the name of an individual who is a member of the association or group, Bight orApplicant and Public Body to Appeal Conditions (1) The, applicant or any public body may, at any time before the final plan of subdivision is approved, appeal any of the conditions of draft approval to the Ontario Municipal Board by filing a notice of appeal with the Township of Oro- Medonte. Getting Additional Information Additional information about the application is available for public inspection during regular office hours at the address acted below, Alailing Addrm for Filing a Notice of Appeal Township of Oro- Medonte 148 Line 7 South Sox 100 On ON L0L 2x0 Attn: Andria Leigh, Director of Development Services Tel (705) 487 -2171 Fax (705) 487.0133 Development Services Meeting Date April 6, 2011 Report No. DS2011 -015 Page 6 of 13 Page 107 of 171 10e) - Report No. DS 2011 -013, Andria Leig... ATTACHMENT # 4: Staff report DS 2010 -051 9j) - Deport No- DS20V -051, Andria Leigh,.., TOWNSHIP OF ORO- MEDONTE ! io %r erlaert REPORT Report No: D5 2010 -051 To: Council Prepared By: Glenn White, Manager of Planning Services Meeting Date: Subject: Draft Plan of Subdivision, Motton 9 October 13, 2010 proposed red4ined revisions, _ — Part of Lot 5, Concession 13 (Medonts) Roll if: R.M.S. File #: 434602000409920 File, 43T -90082 D12 -09164 434602000409500 (2063334 Ontario Inc.) RECOMMENDATION(S): Requires Action z For Information Only It In recommended that Council: 1. THAT Report DS 2010 -051 Re: Draft Plan of Subdivision, proposed red -lined revisions Application 43T -90082 for 2063334 Ontario Inc., Part of Lot 5, Concession 13 ( Medonte), Township of Oro-Medonte, be received and adopted; 2, THAT Report DS 2010 -051 Re: Draft Plan of Subdivision, proposed red -lined revisions Application 43T -90082 for 2063334 Ontario Inc., Part of Lot 5, Concession 13 ( Medonte), Township of Oro - Medonte, be approved; 3. THAT Conditions of Draft Plan Approval be amended to reflect the red -lined revisions and be brought back to the first available Council meeting for Council's consideration. BACKGROUND: The subject lands are located south of Warminster Sideroad and west of Line 13 North as noted an the attached map. In 1998, the reviser) draft approved plan of subdivision had 55 residential lots, one block (Block 57) for stormwater management purposes, one block (Block 58) for future development and one block (Block 59) to be park area. The proposed red -line revision now proposes smaller iol frontages, a larger stormwater management block (Block 75) and residential lots for Blocks 58 and 59 resulting in a totai of 74 residential kits. The developer has been aotively working toward the fullitiment of the existing draft plan conditions. The new proposed red -lined plan reflects the applicant's desire to meet present day real estate market needs, to meet the requirements of the Zoning By-law and also to meet the requirements of the NVCA for todays stormwater management standards. The existing adjacent land use to the east is residential lots within the Warminster Settlement Area. The red -lined revisions would create lots with similar approximate 30 metre lot frontagas found along the existing Streets to the east (Preston Street and Robins Drive). Development Services Meeting Date OcWbw 13, 2010 Report No. D92010 -061 Page 1 or 7 Page 93 of 197 Development Services Report No. DS2011 -013 Meeting Date April 6, 2011 Page 7 of 13 Page 108 of 171 10e) - Report No. DS 2011 -013, Andria Leig... 9j) - Report No. DS2010 -051, Andria Leigh,... ANALYSIS: The applicant is proposing to reduce a number of lot frontages to 31.5 metres, 32.6 metres, 33.5 metres and 37 metres from the originai lots which included approximate 40 and 50 metre frontages. The new proposed frontages will be more consistent with the existing lots frontages of approximately 30 metres along Preston Street and Robins Drive to the east. The lot depths of Lots 1 to 10 at the west portion of the plan have been decreased to accommodate a larger stormwater management block (Block 75). The future development Block (Block 58) and park area (Block 59) are now proposed to be residential Iola (Lots 27 to 36). The road layout remalns the same with two entrances onto Warminster Slderoad, one connection to Robbins Drive which leads to Line 13 and one new connection to Line 13 North. The number of lots has increased from 55 lots to 74 tots. This is the result of lot frontages being decreased to 31.5 metres, 32.6 metres, 33.5 metres and 37 metres in various locations resulting in 9 new lots. Ten (10) new lots are proposed to be creamed by residential lots replacing Blocks 58 and 59. It should be noted that the proposed red -lined revision 'has not changed the overall boundaries of the draft plan of subdivision. The original plan had an Agricultural Code of P'ractice's Minimum Distance Separation arc of influence setback of 143.2m from a bam located to the south. This Indicated that building envelops would not intrude upon this arc of influence. The applicant has submitted a new Minimum Distance Separation (MDS) report which concludes that under the current Minimum Distance Separation (MDS) Implementation Guidelines (2006) policies the fact the plan of subdivision Is wlthln an approved settlement area compliance with the MDS guidelines is not required for farm buildings beyond the settlement area limits. The farm in question Is not currenfly being used for a livestock or dairy operation. This 'Note To Draft Approvar (arc of influence setback) Is no longer required by current MDS policies therefore it could be removed the "Conditions of Draft Plan Approval" for File 43T -90082 The Notice of information was mailed to surrounding landowners informing them of the proposed red- lined revisions to the existing draft approved plan of subdMelon. Since the new plan proposed to increase the number of lots„ the Planning Department was of the opinion that the surrounding landowners should be informed of the proposed changes. This information notice is not a requirement of the Planning Act and does not constitute a Pulpit Meeting notice under the Planning Act. The notice gave the skisitn+g landowners the opportunity to view the changes and provided the opportunity to make comments. As of this date, no written comments have been received. The lands are proposed in the future to have a Residential One (1`111) Zone, which is consistent with the existing residential lands in the settlement area, all of the proposed lots would comply with the lot frontage and lot area requirements of this zone. FINANCIAL: Not applicable. Development ServiDm Wenng Date oclatser 13, 2010 fwport No. OS2010.051 Page 2 of? Page 94 of 197 Develop, rsorrt am v icc� Report No, DS2011 -1313 wmUuIIV vase MPI II v, eu i i Page 8 of 13 Page 109 of 171 10e) - Report No. DS 2011 -013, Andria Leig... 9) - Report No_ DS2010 -051, Andria Leigh,... POLICIES&EGiSLATI ON: Township of Oro-Medonte Official Plan: The subject lands are presently designated 'Rural Settlement Area" by Schedule "A" Of the Official Plan, The Rural Settlement Area designation provides for limited residential growth by Plan of Subdivision on municipal water and private septic services, as proposed by this applicatlon. Warminster Is a rural service centre and Is serviced by a municipal water system that Is capable of being expanded at the owner's expense. Permitted uses on lands designated 'Rural Settlement Area" are "low density residential, small scale commercial uses that serve the needs of the settlement area and surrounding rural area, small scale industrial development, institutional uses such as schools, places of worship, community centres, libraries and similar uses". in analyzing the proposed plan of subdivision, Staff reviewed the County of Simooe Official Plan, Provincial Polley Statement and Places to Grow legislation, With the subject lands being located within an identified settlement area, the plan of subdivision constitutes a permitted use in accordance with the Rural Settlement Area policies of the Official Plan and is consistent with the County of Simcoo and Provincial policies. Zening By -taw The subject property is presently zoned AgrlculturaURural (A1RU) Zone and Agricultural/Rural Exception 16 (AIRU'15) Zone by Zoning By -law Noe 97-95. The proposed rezoning would rezone the lands to Residential One (R1) Zone to reflect the intended use of the lands. The developer will have to confirm that no exceptions are required to the zone standards for lot frontage or lot area for the proposed residential lots. The proposed Block 76 is proposed to be zoned Open Space (OS) Zone. It is also proposed to zone the residential lands Residential One Ho4 (RI (H)) Zone. The Holding provision would be lifted once unlit a Subdivision Agreement has been executed. Plan of Subdivision As per the policies of the Offlelal Plan, the Plan of Subdivislon will be serviced by municipally owned water system and Indtvidual private septic systems. Upgrades to the Warminster water system will be paid for by the developer. The original draft approved plan of subdivision had Identified Block 59 as park area. The red -lined revision has proposed residential lots in the former Block 59, Therefore, the draft plan conditions would have to be changed'to Include a new condition requiring cash- in -Ifeu of parkland dedication. There Is an existing municipal park located south of Warminster Sideroad and east of Highway 12. The Director of Recreation and Community Services Is In support of the elimination of the park block (Block 59) in favour of the Township receiving cash- in -Ilau of parkland dedication, CONSULTATIONS: The proposed red -lined 'plan of subdivision was circulated to IntE relevant external agencies. The following comments were received; and Nottawasage valley Conservation Authority — NVCA staff have reviewed the lot reconfiguration prepared by C.C. Tatham and Associates and G.T. Strongman Surveying Ltd. And acknowledge that it provides sufficient opportunity to incorporate the wetland into the stormwater management design. NVCA staff has no objection to the red line revision and the number of lots on the plan, All Issues Dvvelopment ServIMS Report No. DS2010.061 Meeting Drip! 09ft 9q' 13, 2010 Palo 3 at 7 Page 95 of 197 Develop 111t:1Ii 3t FVIti;C.S Report No. DS2011 -013 muctn rtl Lint" Mvi n v, r-u I I Page g of 13 Page 110 of 171 10e) - Report No. DS 2011 -013, Andria Leig... 9j) Report. No. DS2010 -051, Andria Leigh,... related to the size of the pond block (Block 75) have been addressed to the satisfaction of NVCA engineering staff. The NVCA staff will continue to review the plan at the detailed design stage in the Future. AECOM - AECOM generally had no concerns regarding the proposed red - lined revision. They wilt continue to review and comment on future detailed engineering drawings. ATTACHMENTS: Attachment #1 — Location Map Attachment 42 -- Proposed redlined revisions Attachment #3 — Proposed new draft plan of subdivision CONCLUSION: The proposed red -lined revisions to approved Draft Plan of Subdivision 43T -90032 would provide a residential development within the Warminster Settlement Area in accordance with the policies of the Official Plan. The proposed red -tined revisions reflect the type and character of development already existing In this portion of the Warminster community, In respect of the requested red -lined revision, staff has no objection to the proposed changes. Respectlally submitted: Glenn White, MCIP, RPP Manager of Planning Services SMT Approval I Comments: C -ILO. Aonrovat I Cammanta: DevelopmentServtces Meeting pate October 13, 2010 Report No. DS2010 -051 Page 4 at 7 Page 9E of 197 Develop,, t, it emu, vluua Report No. DS2011 -013 IYICGt111V LJOLt°: NtJI 11 U rut t Page 10 of 13 Page 111 of 171 10e) - Report No. DS 2011 -013, Andria Leig... 9j) - Report No. DS2010 -051, Andria Leigh.... Devetop111Ci11 Jtrtviucb. Report No. DS2011 ATTACHMENT 0 1: Location Map 2 U WARfuiINS I E c*7 r I PRAPE -m l T mop Meters 500 1,000 A W z J � Z ev W tp $UBJEC 0 250 Davefopment Sarviaae Meeting Date October 13, 2610 Report No. DS2010 -061 Page 5 of 7 Page 97 of 197 IYICCK1119 unit; x"1'.111/ V, GL f 1 -013 Page 11 of 13 Page 112 of 171 10e) - Report No. DS 2011 -013, Andria Leig... 9j) - Report No. DS2010 -051, Andria Leigh,... ATTACHMENT # 2; Proposed redlined revisions DevMopmerd Fervkse mosift B& cdob�si` #p,,fl010 Report No. 082010 -051 Pips 0 of T UVVCIU }IIIICrII X3=1 V14G.7 Report No. D52011 -013 Page 98 of 197 IVIGCIIIIru. "atu MVr 11 V, euI I Page 12 of 13 Page 113 of 171 r. - 0� 4 ' 6 a- 9 d �J 4 1 ki I a -7R i I "- • rr s DevMopmerd Fervkse mosift B& cdob�si` #p,,fl010 Report No. 082010 -051 Pips 0 of T UVVCIU }IIIICrII X3=1 V14G.7 Report No. D52011 -013 Page 98 of 197 IVIGCIIIIru. "atu MVr 11 V, euI I Page 12 of 13 Page 113 of 171 10e) - Report No. DS 2011 -013, Andria Leig... 9)) - Report No. DS2010 -051, Andria - Leigh,... ATTACHMENT # 3: Proposed Now Oraft Plan of Subdivision T 6 UIA a L F. F � rry r I ■ t -� ft R h Y 9 it t1 _ E�aL e S r T - ' ' 1 - T r rz I — r T i -71 �•Il. f � - T s f r _ i E p R - r y3 'a e a r r r a�e a of s f T 6 UIA a L F. F � rry r I ■ tlgvittoptLtent$etYleee Meeting Oats Oatotwr 13,2!110 Amt • D tYI O OB'r Page 7 of 7 Page 99 of 197 Development Services Meeting Dane April 6, 2011 Report No. DS2011 -013 Page 13 of 13 Page 114 of 171 R h R _ E�aL e S - T s f tlgvittoptLtent$etYleee Meeting Oats Oatotwr 13,2!110 Amt • D tYI O OB'r Page 7 of 7 Page 99 of 197 Development Services Meeting Dane April 6, 2011 Report No. DS2011 -013 Page 13 of 13 Page 114 of 171 1 Of) - Memorandum dated April 6, 2011 from... MEMORANDUM To: Council wftslrip off' Proud Heritage, Exciting Future From: Glenn White, Manager of 'Planning R.M. File #: Services Date: "April 6, 2011 Roll #: Subject: Completion of Sound Monitoring for Hillway Line 12 Pit Planning Staff have received a request from Skelton Brumweil & Associates Inc. on behalf of Glen Stewart of Hillway Equipment for the Township of Oro - Medonte to comment on the proposed completion of the sound level monitoring at the Hillway Line 12 Pit in compliance with the Site Plan requirements. The Township's comments will be considered by the Ministry of Natural Resources. The Site Plan notes indicate that noise monitoring is to be done at locations representing the oft -site noise sensitive receptor locations (rural residences) until it is determined to be no longer necessary. The wording contained in the approved site plan is the following: H.4) "Sound level audit measurements of each piece of equipment to be used on the site will be done to confirm that the maximum sound emission level does not exceed that set out in the Noise Impact Analysis by Valcoustics Canada Ltd., Sept. 1999 (including reporting letter, January 2004, and updates for OMB Hearing March 2004). For equipment that is used for construction or rehabilitation activities only, the maximum sound emission level must comply with the limits set out in MOE Publication NPC- 115. Only Equipment that complies with the sound level limits can be used on site. The operator will monitor sound exposures at locations representing off -site noise sensitive receptor locations two times per year for the first two years after aggregate extraction commences and once per year thereafter to ensure compliance with MOE guidelines NPC -232, until monitoring is determined unnecessary by a Noise Consultant in consultation with the MNR and the Township of Oro - Medonte. Should monitoring determine an exceedence above the guideline limits, changes will be made to the operation to eliminate the exceedence." The sound level monitoring of the rural residences (off -site sensitive receptors) is proposed to be completed in compliance with the Site Plan requirements of Monitoring Note H.4. In regards to the completion of the sound level monitoring, Hillway Equipment Ltd, retained Valcoustics Canada Ltd. to perform the monitoring of sound exposure at off -site sensitive receptors (rural residences) since the opening of the pit in 2007. The annual sound monitoring reports were provided to the Township. The latest and final report was dated August 31, 2010. This final report by Valcoustics concluded: "The results of our off -site monitoring indicate that the sound exposure at the off -site receptor locations are in compliance with the MOE noise guideline limits ". Based on the annual sound monitoring results complying with the MOE guidelines and that there have been no noise concerns or complaints regarding the operation of the pit, it was Valcoustics Canada Ltd. opinion that ongoing noise monitoring is no longer considered necessary. Page 115 of 171 10f) - Memorandum dated April 6, 2011 from... Skelton, Brumwell & Associates Inc. sent a copy of their January 17, 2011 letter to Citizen Liaison Committee members for their information on the proposed completion of sound level monitoring. Two members of the Citizen Liaison Committee provided by email the following comment: "Although the sound from the pit is at this point being tolerated by the community and no formal complaints have been made that is not to say this will always be the case. Changes in machinery used or location being worked within the pit over time could change the status quo, Therefore it is the responsible and wise thing for Council to stipulate that the Sound Monitoring can be suspended until such time that the Community, the Rugby Pit Liaison Committee or Council finds it necessary to re- instate such monitoring should there be an issue in the future." In response to the Citizen Liaison Committee comments, the Skelton Brumwell & Associates Inc. letter provides that "sound exposures at the off -site noise sensitive receptors are to remain in compliance with MOE Noise Guidelines NPC -232. Sound level exceedence above the Guideline will require the Operator (Hillway Equipment Ltd.) to make changes to the operation to eliminate the exceedence." Hillway Equipment Ltd. has commented that they will continue to consult with or meet with the Citizen's Liaison Committee as may be requested. Planning staff recommends the completion of the sound level monitoring at the Hillway Line 12 Pit at this time based on the sound monitoring annual results being in compliance with the MOE guidelines. The Township in their submission to the Ministry of Natural Resources should confirm the process in future should a complaint be received regarding noise and the process for further monitoring at that time. Council's decision regarding the proposed completion of the sound level monitoring will be forwarded to Ministry of Natural Resources for their consideration. Respectfully submitted, Glenn White, MCIP, RPP Manager of Planning Services -2- Page 116 of 171 10g) - Shawn Binns, Director of Recreation... HDVdS ONLLffffNi QNV XWOA1 _ 2I000LIO QSsodudd AVAISITVAI S<DNV &LNrd WO SUHAVd ONIZITI.LR UDWS ONLL3�Y ZIOO- 0 OZ IVA&xT6 Al aasodO2Id SNHHUONFIAR AN WAG G svauV xDOX WJAIu SONI.LNVTd WfINNV XOtI SVHNV VA ONLLVSS GUSOdOZId SNHMf)R'HAH awhhcl SH RL SfIOIICED'HQ HTVDS TIMS sugG UNO.LSCI aasodo,Id — silssv Io TV.LNHb'�iVN2I0 c'3Sodoldd su Sys aa ~` asnoH auolS &LN aTVDS I s � SHf12IHS r ONId'3rAO fftiil VN a 9 v l.\ r TDNV2ILMH NIVW .LdHHNOD N01,L NHAnfJ I N3Q21V - ) ONIQ'Illlg NOI V SINIII4QV Page 117 of 171 s �� rS' Div wml-i ONIlvas a a • . � a c ' CrJCMV9 UaAVcl . .LdHHNOD N01,L NHAnfJ I N3Q21V - ) ONIQ'Illlg NOI V SINIII4QV Page 117 of 171 11 a) - Mayor H.S. Hughes, re: Rezoning Mat... 11a) Mayor H.S. Hughes, re: Rezoning Matter. Staff reviewed the Township's Zoning By -law and determined the limitation of medical clinics as a permitted use only in Local Commercial (9) zone. Council to give consideration to expand options in Township for such uses to occur as the current need has made the Township aware of the limited geographic locations for such a use to occur. Staff requires direction from Council to proceed with zoning by -law amendment to expand use of medical clinics to General Commercial zone. Page 118 of 171 12b) - Minutes of the Midland Public Libra... REIw MAR 'r B 2011 MIDLAND PUBLIC LIBRARY BOARD MEETING ORO- ME[:aONIE yWNjS Page 1 of 7 DATE: February 10, 2011 LOCATION: Midland Public Library Boardroom PRESENT: L. Campbell, J. Swick, J. Pack, B. Gorski, U. Schmid, G. Canning REGRETS: B. Desroches, V. Nihiil STAFF: G. Griffith, Recording Secretary, B. Molesworth, CEO ITEM ISSUE ACTION 1. Call to Order J Swick called the meeting to order at 6 :58 p.m. 0 Approval of the agenda Additions: 8. New Business 8.1 Christmas & New Year's Closing Moved by: J. Pack Seconded by: G. Canning That the agenda be approved, as amended. 3. Approval of the minutes of the previous meeting Moved by: J. Pack Seconded by_ L. Campbell That the minutes of the Board meeting held on January 20, 2011 be approved. 4. Election of the Executive? Chair, Vice- Chair, Finance Committee Chair B. Molesworth informed the Board that the new Board representative from the Township of Tiny still has not been appointed. With two other Board members away, he wondered if those present would prefer to wait until the next meeting to elect the new Executive or would they like to move ahead now. Everyone agreed that it was a good idea to wait. J. Swick agreed to continue as Acting Chair for this meeting. CARRIED CARRIED Page 119 of 171 12b) - Minutes of the Midland Public Libra... MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: February 10, 2011 Page 2 of 7 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 4. Election of the Executive? - continued Moved by: B. Gorski Seconded by: J. Pack That J. Swick continue acting_ as Board Chairman for the meeting of February 10, 2011. 5. Business arising from the minutes 5.1 Non - Resident Fees B. Molesworth received an a -mail with a draft contract from the Township of Tiny. The contract has been re- written to reflect the negotiated changes in the amount of the annual fee and the removal of Tiny's cap. It will be presented at the next meeting of the Township of Tiny Council. 5.2 Partnership with MARC B. Molesworth is still working with our partners on planning 4 events, the first of which will be held during March Break. On Saturday, March 19' at 2:00 p.m. the U of T Astronomy Department will be presenting a programme which is geared to youth at risk. The second event will be held on Saturday, April 2n The presenter is a magician with an environmental message. The third event will be put on by Dave Brunelle, the regional co- ordinator for the War of 1812 anniversary celebrations. Victoria Evans, who does outreach for Parks Canada, will put on a reptile presentation for the fourth event to be held Saturday, April 30 ". B. Molesworth will be meeting with the Librarian from Penetanguishene to develop advertising for the events, which will all be free_ 6. Approval of the accounts B. Molesworth, in the absence of a Finance Chairman, explained the accounts for the month of January. Several items that have been paid out in January are annual or semi - annual fees, so the total is higher than it normally would be. A question was raised about the membership to the Ontario Historical Society. B. Molesworth explained that he CARRIED Page 120 of 171 12b) - Minutes of the Midland Public Libra... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 3 of 7 DATE: February 10, 2011 LOCATION: Midland Public Library Boardroom ITEM I ISSUE ACTION 6. 1 Approval of the accounts - continued thought they would give us advice in relation to the Ste. Marie collection. There was also a question about the item Furnace Control Training. B. Molesworth explained that we sent someone from Hooks for training on our new mechanical systems as they will be taking care of the maintenance of same. B. Gorski asked whether the Hydro bill was where it should be. It has dropped, but we're in a part of the season where we're using gas for heating, so we're still not sure. L. Campbell asked how we purchase e- reader books. B. Molesworth provided some background. We are part of a consortium of 14 Public Libraries that purchase e- reader books through the County of Simcoe. Circulation of these titles jumped dramatically in January as many people received an e- reader for Christmas, As a result, most of the titles are out. B. Molesworth met with Staff and the County Librarians about contributing monies for increased purchasing. It looks like there will be an injection of about $15,000,00 to $20,000.00 to purchase more titles. The average price per title is around $15.00 to $20.00. A question was asked as to whether we could setup an e- reader lending service. J. Swick asked that we leave this question to the Agenda item Chief Librarian's Report. Moved by: B. Gorski Seconded by: L. Campbell That the accounts for the month of January 2011 totalling $41,296.26 be approved. 7 Reports of Board Committees 7.1 Finance Committee B_ Molesworth distributed the Library's Financial Statement as at January 31, 2011. He pointed out that a computer software expense had been wrongly entered as a Capital expenditure. It will be moved over to the Operating side. CARRIED Page 121 of 171 12b) - Minutes of the Midland Public Libra... MIDLAND PUBLIC LIBRARY BOARD MEETING Rage 4 of 7 DATE: February 10, 2011 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 7. Reports of Board Committees - continued J. Swick questioned the amount of $135,145.00 for the debt charge in the Capital budget. B. Molesworth will check with Town Treasurer, S. Gignac. The report was adopted. 7.2 Fundraising Committee B. Molesworth explained that he had left the Committees part of the Agenda in place as these were the Committees that had existed during the tenure of the previous Board. There was no Fundraising Committee report. 7.3 'Building Committee B. Molesworth reviewed the staffing situation in the expanded building particularly in relation to janitorial. We asked for more part -time hours to keep up with the cleaning but were denied that position. The current Custodian is having trouble keeping up. B. Molesworth is looking at contracting out things like having the carpets steam cleaned twice a year at a cost of $2,000.00 per cleaning and having the windows washed once a year at a cost of $1,600.00 The washrooms need to be kept up. B_ Molesworth asked Service Master for a quote to come in weekly for a thorough cleaning. The cost would be $4,200.00 There is a Building Maintenance line in the Operating Budget but it was set thinking we would get a new cleaning position. A co -op student has approached us about doing a placement here. B. Molesworth spoke to him and his teacher and it has been agreed that his primary focus will be janitorial. He will start Monday and work half days until the middle of June. A tender will be let to have the carpets cleaned. The windows may not have to be done this year. B. Molesworth also reported on another building issue. A heating coil situated in the dropped ceiling near the Main Desk burst. We were lucky it happened while we were in the building as water poured out of the ceiling. Another pipe in a basement wall of the old part of the building also burst. It cost $2,500.00 to have these repairs made. There are old valves that were not part of the new construction that are starting to fail. Page 122 of 171 12b) - Minutes of the Midland Public Libra... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 5 of 7 DATE: February 10, 2011 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 7. Reports of Board Committees - continued Replacing them and having them hooked up to the new electronic reporting system will cost $14,000.00. We can leave it and put it in next year's budget and hope there are no more failures. There is also a leak in the atrium_ We have had people in to look at it and replace pieces, but it is still leaking. The contractor thinks the water is coming from higher up, between the newer steel roof and the old roof. They are coming in to take a piece of the roof off to see if this is the case. B. Molesworth went on to say that at the end of his report, he felt that these are things the Board needs to know about as there will be costs related. J. Pack asked what the status of the clock tower clock was. We are waiting for parts was the answer. In relation to staffing, U. Schmid asked if we had looked at using volunteers to fill in for staffing shortages. She wondered if we could take advantage of the 40 hours of volunteer work students have to do. B. Molesworth responded that training is required to perform Library duties. The 40 hour time period is not long enough to make it worthwhile. L. Campbell stated that the hospital doesn't use student volunteers either. It was pointed out that we do„ at times, use these students to clean books and shelves and the co -op student is a volunteer. Consistency is a problem as volunteers change over. 7.4 Report from the Friends of the Midland Public Library — New Executive Liaison? B. Molesworth reported that a small group of the Friends have met and are looking at forming an Executive. He went on to say that, in the past, there had been a Library Board member that acted as liaison between the Friends and the Board. Page 123 of 171 12b) - Minutes of the Midland Public Libra... MIDLAND PUBLIC LIBRARY BOARD MEETING Page B of 7 DATE: February 10, 2011 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 7. Reports of Board Committees - continued B. Molesworth attends their meetings. The previous Board liaison was former Library Board Chair G.A. Walker. Perhaps when the Library Board Executive has been voted in we can re- visit the issue. J. Pack asked for a little background on the Friends group and what they do. B. Molesworth stated that they usually have run fundraising events like book sales, dinner /dances and we sell book bads for them. The money is kept in their account and when a need arises we approach the Friends for financial support. 8. New business 8.1 Christmas and New Years Closing B. Molesworth told the Board that Staff vacations are being planned for the year and some are looking at taking time over the Christmas period. Christmas and New Years both fail on a Sunday this year, a day we are normally closed, so we need to decide which days we will close in lieu of the stat holidays. The Board usually helps make this decision and then tables a motion. Questions were asked about when it was busier. It was stated that the days leading up to Christmas tend to be less busy than the days in between Christmas and New Years. In order to be consistent, it was agreed that the Saturdays before Christmas and New Years would be closed days. J. Swick called for a motion. Moved by: J. Pack Seconded by: U. Schmid That the Board approves closing on Friday, December 23` at 1:00 p.m. and completely on. Saturday, December 24 and closing again at 1:OOP. on Friday, December 30 and completely on Saturday, December 31 CARRIED Page 124 of 171 12b) - Minutes of the Midland Public Libra... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 7 of 7 DATE: February 10, 2011 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 9. Information 9,1 Correspondence — SOLS re: Trustee's Council B. Molesworth has correspondence inviting a Board member to serve on the Southern Ontario Library Service Trustees' Council. This item was deferred until the new Library Board Executive is elected. 9.2 Chief Librarian's Report In an additional report, B. Moiesworth reported that our Information Technology Technician, A. Hamelin, has tendered his resignation effective Friday, February 25 A job ad has gone out through S. Beatty at the Town Office and we have approached our contact at Georgian College. We hope to hire soon. On another matter, the Township of Tiny has recommended their representative to the Board, to Town of Midland Council. Her name is Maureen Pearce, We await Council's approval. E- Readers The possibility of purchasing E- Readers to lend was discussed. We have always purchased materials in multiple formats, whether they be books or movies. We have regular print, large print, audio - books, DVDs and now e- books, but we have not purchased DVD players or cassette or CD players to lend out to patrons to play them on. Formats change so quickly that whatever readers or players you purchase would be obsolete in no time. It's impossible to say how things will progress in terms of e- books. It will depend on how quickly the public takes to this new format. 10 Adjournment Moved by: J. Flack That the meeting be adjourned at 8:10 p.m. Chairman of the Board Chie Librarian Page 125 of 171 12c) - Minutes of the Lake Simcoe Region C... Lai* S1 maoe "!on BOARD OF DIRECTORS' MEETING Region Consw city Autl�odq NO. BOD -02 -11 - Friday February 25, 2011 LSRCA Boardroom NEWMARKET, ON MINUTES Board Members Present: Mayor V. Hackson, Chair Regional Councillor B. Drew, Vice -Chair Regional Councillor J. Ballinger Regional Councillor D. Bath Councillor G. Campbell Councillor M. Coutanche Councillor P. Craig Councillor D. Crake Mayor G. Dawe Councillor A. Eek Councillor K. Ferdinands Mayor R. Grossi Councillor B. Haire Councillor J. O'Donnell Councillor B. Ward Regrets: Mayor A. Orsi Mr. E. Bull Councillor D. Kerwin Councillor M. Baier Staff Present: D. G. Wood, Chief Administrative Officer B. Kemp, General Manager, Conservation Lands J. Lee, General Manager, Corporate & Financial Services M. Walters, General Manager, Watershed Management R. Baldwin, Director, Planning & development Services K. Yemm, General Manager, Communications & Education K. Kennedy, Land Securement Office B. Booth, Manager, Planning, Regulations and Enforcement K. Christensen, Manager, Human Resources S. Neally, Administrative Assistant to the CAO Guests: James Holland, Resident of the City of Barrie I. DECLARATION OF PECUNIARY INTEREST None indicated for the record of this meeting. II. APPROVAL OF THE AGENDA Moved by: B. Drew Seconded by: R. Grossi BOD -17 -11 RESOLVED THAT the content of the Agenda for the February 25 ", 2011, meeting of the Board of Directors be approved as presented. CARRIED Page 126 of 171 12c) - Minutes of the Lake Simcoe Region C... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -02 -11 February 25, 2011 — Minutes Page 2 of 9 III. ADOPTION OF THE MINUTES (a) Board of Directors Moved by: J. O'Donnell Seconded by: G. Dawe BOD -18 -11 RESOLVED THAT the minutes of the Board of Directors Meeting No. BOD -01 -11 held on January 28 2011, be adopted and approved as printed and circulated. CARRIED IV. ANNOUNCEMENTS (a) Conservation Foundation Dinner Chair Hackson provided the Board with an overview of the Conservation Foundation Dinner, scheduled for May 13 and urged the Members to show their support by attending the dinner if possible. (b) Gayle Wood —15 Years Service On behalf of the Board, Chair Hackson congratulated Gayle Wood on achieving 15 years of service with the LSRCA. Gayle received her service award on the February 17 at the LSRCA Staff Meeting. (c) Video Presentation — Rick Mercer Report The CAO presented a video which ran on the CBC Rick Mercer Report television show featuring Mayor Rob Grossi. V. PRESENTATIONS Natural Heritage System Land Securement Project 2011 -2015 The Land Securement Officer provided a presentation to the Board summarizing the Project Report which was attached to Staff Report No. 03- 11 -BOD, including the history of the Land Securement Project, an update on the 5 year plan covering the years from 2006 — 2010, and the future plans and initiatives of the Land Securement Project. Moved by: B. Drew Seconded by: G. Campbell BOD -19 -11 RESOLVED THAT Staff Report No. 03- 11 -BOD regarding the Natural Heritage System Land Securement Project 2011 -2015 be received and the recommendations identified within the Report as 11.1, 11.2, 11.3, 11.4, 11.5 and 11.6 be approved; and THAT staff be directed to request the Minister of Natural Resources to approve the project pursuant to Section 24 of the Conservation Authorities Act, and Page 127 of 171 12c) - Minutes of the Lake Simcoe Region C... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -02 -11 February 25, 2011 — Minutes Page 3 of 9 THAT the project be circulated to the watershed municipalities as the basis for funding and land securement opportunities; and FURTHER THAT the project be circulated to the Toronto and Region Conservation Authority, Central Lake Ontario Conservation Authority, Nottawasaga Valley Conservation Authority, and Kawartha Conservation as the basis for any joint funding and land securement opportunities; and FURTHER THAT staff be directed to seek funding for the project from the funding partners outlined in the project report. CARRIED VI. DEPUTATIONS There were no Deputations scheduled for this meeting. VII. HEARINGS There were no Hearings scheduled for this meeting. VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 4, 7, 8 and 9 were identified for separate discussion. IX. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: G. Dawe Seconded by: A. Eek BOD -20 -11 RESOLVED THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board and staff be authorized to take all necessary action required to give effect to same. CARRIED 2. Correspondence BOD -21 -11 RESOLVED THAT the correspondence listed in the February 25 2011, agenda as items 2 (a) through (c) be received for information. Page 128 of 171 12c) - Minutes of the Lake Simcoe Region C... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -02 -11 February 25, 2011 — Minutes Page 4 of 9 3. Monthly Communications Update BOD -22 -11 RESOLVED THAT the Monthly Communications Update — Summary, for the period December 1 to 31, 2010, and January 1 to 31, 2011, be received for information. 5. Municipal Freedom of Information and Protection of Privacy Act: Annual Statistical Report BOD -23 -11 RESOLVED THAT Staff Report No. 05- 11 -BOD regarding the Municipal Freedom of Information and Protection of Privacy Act — 2010 Annual Statistical Report, be received. 6. 2011 Occupational Health and Safety Policy and Workplace Violence and Harassment Policies BOD -24 -11 RESOLVED THAT Staff Report No. 06- 11 -BOD regarding the Authority's 2011 Occupational Health and Safety Policy and Workplace Violence and Harassment Policies be approved and adopted in order to meet legislative requirements under the Occupational Health and Safety Act. 10. Draft LSRCA Strategic Plan — 211 -2014 BOD -25 -11 RESOLVED THAT Staff Report No. 10- 11 -BOD regarding the LSRCA's Draft Strategic Plan 2011 to 2014 be received; and FURTHER THAT the Board of Directors schedule a date to finalize the Draft Strategic Plan prior to March 31, 2011. IX. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation 179/06 The CAO provided background on the permitting process advising that all permits must be sanctioned by the Board of Directors. Authority staff have been authorized to process minor applications, i.e. applications that are in compliance with Authority policies, but all applications require Board approval. Standing letters of approval and /or permits have been issued to municipalities for work that is seasonally recurring. The maximum legislated time frame for such permits is two years. In response to a request by the Board, a draft protocol outlining the terms, conditions and processes for obtaining such permits will be provided at a future meeting. Page 129 of 171 12c) - Minutes of the Lake Simcoe Region C... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -02 -11 February 25, 2011 — Minutes Page 5 of 9 The CAO advised that LSRCA staff are pleased to meet with municipal permitting staff to assist with processes. Should members wish to have such a meeting, they are invited to make this request directly through the CAO. Moved by: B. Drew Seconded by: J. O'Donnell BOD -26 -11 RESOLVED THAT applications under Section 28 of the Conservation Authorities Act and Ontario Regulation 179/06 be received. CARRIED 4. Financial Status — Closing of 2010 Fiscal Year and 2011 Budget The General Manager, Corporate and Financial Services advised that the forthcoming budget report will show three surplus positions, which are operations, principal on a forgivable loan and recaptured assets. The Board will be receiving a Staff Report at the March meeting that will include recommendations regarding the surplus for their consideration and approval. The General Manager advised that staff continue to attend municipal Council meetings to deliver 2011 budget presentations. Chair Hackson encouraged the Board to attend budget presentations to municipal councils where possible and to contact the CAO should they have any questions regarding the Authority's budget. In April 2011, the Authority's final budget will be presented to the Board for review and approval. Moved by: B. Haire Seconded by: G. Dawe BOD -27 -11 RESOLVED THAT Staff Report No. 04- 11 -BOD regarding the Financial Status — Closing of 2010 Fiscal Year and 2011 Budget, be received. CARRIED 7. Year -End Monitoring Report— Planning and Development Applications January 1 through December 31, 2010 The CAO provided an overview of the Monitoring Reporting Process. Two years ago the Provincial government formed a committee known as the Conservation Authorities Liaison Committee (CALC), which consists of representation from the Ministry of Natural Resources, Ministry of Municipal Affairs and Housing, the development industry, Conservation Ontario, environmental stakeholders and conservation authorities. CALC is working on reporting requirements and LSRCA will soon be required to provide quarterly reports on statistics. The CAO complimented staff as it is currently LSRCA's practice to report quarterly, putting us ahead of the provincial requirements on reporting. Page 130 of 171 12c) - Minutes of the Lake Simcoe Region C... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -02 -11 February 25, 2011 — Minutes Page 6 of 9 The CAO advised the Board that staff will be providing a Staff Report at a future meeting which will provide the results of the provincial review of all 36 conservation authorities and the LSRCA's response to planning and regulation permits. The Board will be provided with copies of previous CALC related reports for their information. Moved by: M. Coutanche Seconded by: B. Drew BOD -28 -11 RESOLVED THAT Staff Report No. 07- 11 -BOD regarding the year -end monitoring of planning and development applications for the period January 1, 2010 through December 31, 2010 be received for information. CARRIED 8. Watershed Development Policies - Boathouses The General Manager, Watershed Management provided an overview of Staff Report No. 08- 11 -BOD regarding the Policy and the reasoning for staff's recommendation to require a specific covenant surrounding the construction of new boathouses within Lake Simcoe. The intent is to be permissive and allow for new boathouse construction where environmental conditions allow and protect the Authority from any liability associated potential ice damage to a newly permitted structure. Currently, the Authority will only approve the construction of new boathouses when they can be engineered to withstand hazards associated with ice action. The new covenant would allow landowners to construct of boat houses without requiring design specifications to withstand ice hazards as long as the landowner is willing to accept the liability should the structure be destroyed. In addition, it provides for transfer of the covenant upon the sale of a property to new owners. Similar covenants have been used for the issuance of permits in a designated flood plain. The Board suggested the use of "natural state" be changed to "previous state ". The General Manager responded that the term "natural state" reflects the current legislation under the Lake Simcoe Protection Plan and is in line with provincial policy. The intent is to require improvement to the quality of the shoreline in the event the structure is removed. It was further suggested that the wording in the proposed additional paragraph 7.7.1 indicating "...promptly repair or remove...." should include a timeframe for any such repair or removal. Staff will provide a Staff Report to the Board clarifying the comments surrounding permitting and wording of the policy. Moved by: A. Eek Seconded by: G. Campbell BOD -29 -11 RESOLVED THAT Staff Report No. 08- 11 -BOD regarding the proposed changes to Section 7.7 Boathouses of the LSRCA Watershed Development Policies be received; and FURTHER THAT the proposed policy addition 7.7.1 be implemented into the LSRCA's Watershed Development Policies effective immediately. Page 131 of 171 12c) - Minutes of the Lake Simcoe Region C... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -02 -11 February 25, 2011 — Minutes Page 7 of 9 CARRIED 9. International Twinning Partnership The CAO provided an overview of the Thiess Riverprize and reviewed Staff Report No. 09- 11-BOD regarding the Twinning opportunity to be undertaken in Mexico - Ayuquila River. The CAO advised that the previous Board were very supportive of this initiative and believed LSRCA has an obligation so share best practices with others worldwide. The CAO wants to ensure that the new Board is fully informed and is as committed to moving forward with this initiative. Phase I of the Business Plan received approval from the International Riverfoundation ( IRF) which involves three LSRCA staff members travelling to Mexico this year to evaluate and determine what their needs are and to engage in dialogue and information exchange. The IRF will cover these travel costs. A Staff Report will be forthcoming providing the status of the signing of the partnership agreement with Mexico and the specifics around the contributions from them. Moved by: G. Dawe Seconded by: D. Crake BOD -30 -11 RESOLVED THAT Staff Report No. 09- 11 -BOD regarding the LSRCA's International Twinning Partnership be received; and FURTHER THAT staff be authorized to develop an Implementation Plan for Phase 1 of the Twinning Partner Business Plan for review and approval by the Authority's Board of Directors. CARRIED Page 132 of 171 12c) - Minutes of the Lake Simcoe Region C... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -02 -11 February 25, 2011 — Minutes Page 8 of 9 X. CLOSED SESSION Moved by: J. O'Donnell Seconded by: J. McCallum BOD -31 -11 RESOLVED THAT the LSRCA's Board of Directors move to Closed Session to deal with confidential legal and human resource matters. FURTHER THAT the LSRCA's Executive Management Team and the Administrative Assistant to the CAO remain in the meeting during the Closed Session Discussion. CARRIED Moved by: J. O'Donnell Seconded by: P. Craig BOD -32 -11 RESOLVED THAT the LSRCA's Board of Directors rise from Closed Session. CARRIED (a) Year -End Status of Enforcement Files Moved by: D. Bath Seconded by: B. Drew BOD -33 -11 RESOLVED THAT Confidential Staff Report No. 11- 11 -BOD regarding the Year -End Status of Enforcement matters or the period January 1 through December 31, 2010, be received for information. CARRIED (b) Appointment: Lake Simcoe Conservation Foundation Board of Directors Moved by: G. Dawe Seconded by: R. Grossi RESOLVED THAT Confidential Staff Report No. 12- 11 -BOD regarding the recommended appointments to the Lake Simcoe Conservation Foundation be approved and the Foundation be formally advised. CARRIED Page 133 of 171 12c) - Minutes of the Lake Simcoe Region C... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -02 -11 February 25, 2011 — Minutes Page 9 of 9 XI. OTHER BUSINESS (a) Chair Hackson advised that the next meeting is March 25, 2011 and is a joint Source Protection Authority / LSRCA Board meeting. The Chair provided an overview of the Board's dual responsibilities as members of the Source Protection Authority Board and LSRCA Board. Chair Hackson recommended the Members block off time until 1:00 p.m. for the meeting. The Chair requested that all Members ensure that they confirm their attendance as accommodation of full SPA needs to be taken into account and the location may change. The Board will be advised by mid -March if there is a change of location for the March meeting. (b) In response to questions related to the Phoslock trial, staff will bring a presentation and Staff Report to a future meeting. XII. ADJOURN Meeting adjourned at 11:50 a.m. on a motion by J. O'Donnell. Original to be signed by: Original to be signed by: Mayor V. Hackson D. Gayle Wood, cmm III Chair Chief Administrative Officer Page 134 of 171 12c) - Minutes of the Lake Simcoe Region C... Conservation Authority Announcements: Lake Simcoe Conservation Foundation Dinner — May 13, 2011 • The Board received a presentation detailing the Annual Conservation Dinner and an overview of the planned activities and events for this fundraising event. • Tickets can be ordered on line and there is also the opportunity to view and bid for the auction itmes on line. • Please visit http: / /www.Isrca.on.ca /Foundation /2011 conservation dinner.html for more information, to review the auction items and place bids. Items are added daily so visit the site regularly. • Alternatively, for tickets please contact Judy Milner at I.milner(cDlsrca.on.ca or by phone at 905 - 895 -1281 ext 241. • There will be several auction items including custom made Lake Simcoe Cottage chairs. These chairs have both the Foundation and the Authority logo and the back has been sculpted to reflect the wave of both logos as well as the waves of Lake Simcoe. These chairs are available as shown in the photo below and, in addition, 6 adult chairs and two children chairs will be "enhanced" by local artists and these too will be part of the auction. • Another exciting item is a painting that was commissioned from local artist Nigel Shaw of a Northern Saw -Whet Owl. Painted exclusively to celebrate 60 years of conservation by the Lake Simcoe Region Conservation Authority and only available for the 23rd annual George R. Richardson Conservation Dinner Auction. • Chair Hackson shared that this is a wonderful event and encouraged all Members to attend and to circulate this information to their respective Councils and staff. .y Northern Saw -Whet Owl Artist: Nigel Shaw Meeting Highlights Visit from the Indonesia Government • The CAO advised that in partnership with Conservation Ontario, the LSRCA will be welcoming representatives from the Indonesian Government on June 24 2011, as part of their "Study Tour of Canada ". • This is another indication of Lake Simcoe being a watershed of international interest. Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON BY 4X1 E -mail: info @lsrca.on.ca Web site: www.lsrca.on.ca Page 135 of 171 12c) - Minutes of the Lake Simcoe Region C... LSRCA Board of Directors Meeting Highlights— May 25, 2011 Page 2 of 3 Municipal Budget Presentations • Councillor John O'Donnell (Township of Ramara) and Councillor Maria Baier(Town of Innisfil) extended thanks to the CAO and General Manager, Corporate and Financial Services for providing the budget presentation to their respective Councils. It was very informative and helpful. Presentations: Phosphorus Reduction Strategy • The Board received a presentation regarding the Lake Simcoe Phosphorus Reduction Strategy from the General Manager, Watershed Management. • The CAO advised the Board that she currently sits on the Lake Simcoe Coordinating Committee and believes it would be beneficial to have this presentation provided to the Ministry of the Environment Lake Simcoe Team for further discussion. • The Board endorsed this recommendation and further requested that once this presentation has been shared with all interested parties that staff report back to the Board with an update. Staff Reports 2010 Preliminary Unaudited Financial Statements and Report on Reserves • The Board dealt with and approved Staff Report No. 13- 11 -BOD. • The General Manager, Corporate and Financial Services advised that the LSRCA ended 2010 with a surplus. • The Staff Report contains recommendations related to appropriations to reserves using the surplus amount. The Board approved the recommendations which will be reflected in the final Audited Financial Statements for 2010 to be provided to the Board in April. Conservation Authorities Liaison Committee — Ministry of Natural Resources • The Board dealt with Staff Report No. 14- 11 -BOD regarding the monitoring requirements of the Ministry of Natural Resources related to the Conservation Authorities Act Section 28 Permit Applications. • Based on the new requirements, staff will be providing quarterly reports related to service delivery within the prescribed timelines. Granting of Permits Issued under Ont. Reg 179/06 — Shoreline Lands • The Board approved Staff Report No. 15- 11 -BOD regarding the issuance of permits under Ont. Reg. 179 /06— Shoreline Lands. • This was a follow up Staff Report to that presented at the February 25 meeting and provides clarification for the issuance of permits for lands not owned by the applicant. Overview — Pristine Power (York Energy Centre) Permitting Under Ont. Reg. 179/06 • The Board dealt with and approved Staff Report No. 16- 11 -BOD. • The purpose of this Staff Report was to provide an overview of the Authority's work in processing this application. Page 136 of 171 12c) - Minutes of the Lake Simcoe Region C... LSRCA Board of Directors Meeting Highlights— May 25, 2011 Page 3 of 3 Climate Change Adaptation Strategy — Modelling Exercise • The Board approved Staff Report No. 17- 11 -BOD to undertake Climate Change Modelling using the Canadian Water Evaluation Tool (CANWET). LSRCA Annual Conservation Awards • The Board dealt with and approved Staff Report No. 18- 11 -BOD which provides a summary of the 2010 Conservation Awards and approved the 2011 Annual Conservation Awards to be held on Thursday, October 27 2011 6:00 p.m. at Madsen's Greenhouse, Newmarket. • Chair Hackson encouraged the Board Members to review the award categories and criteria and nominate the heroes within their respective municipalities for conservation awards. • In addition, Members were asked to circulate the 2011 meeting date to their Councils and staff and enlist their assistance with identifying nominees. Public Sector Salary Disclosure Act • The Board approved Staff Report No. 19- 11 -BOD, regarding the LSRCA's annual report submitted to the Ministry of Natural Resources as prescribed by the Public Sector Salary Disclosure Act(1996). 2010 Client Service Questionnaire Summary • The Board dealt with and approved Staff Report No. 20- 11 -BOD which provides a summary of the Customer Service Surveys received in 2010. • The Board congratulated staff for the positive comments received in relation to client service delivery. Canadian Heritage Rivers — Lake Simcoe Proposal • The Board dealt with and approved Staff Report 21- 11 -BOD regarding a recently launched initiative to investigate if Lake Simcoe can be designated as the first Canadian Heritage Lake. • Staff will continue to work with the Canadian Heritage Rivers System on this proposal. Interim Permit Requirement— Fill Quality • The Board approved Staff Report No. 23- 11 -BOD regarding Interim Permit Requirements related to Fill Quality. • The issue of clean fill is an emerging issue in several municipalities and Members were urged to work with their municipal staff undertaking a review their own by -laws in this regard to ensure they are up to date and strengthened where needed. New Regulation amending Ontario Regulation 97/04 (tabled) • The Board received a tabled copy of correspondence dated March 17, 2011, from the Ministry of Natural Resources regarding a new regulation amending Ontario Regulation 97/04 which is now in effect. • The purpose of the amendments is to simplify and streamline the permitting process that conservation authorities undertake under 5.28 of the Conservation Authorities Act through the 36 individual 5.28 regulations. These include enabling the conservation authority to delegate simple permit approvals under 5.28 of the Act from the board to senior staff and extending the validity of a 5.28 permit under certain criteria and procedures to 60 months. Page 137 of 171 12d) - Minutes of Nottawasaga Valley Conse... p 4_pT'ONA j9 oog`�p NOTTAWASAGA VALLEY CONSERVATION AUTHORITY BOARD OF DIRECTORS 02/11 MINUTES 20 , 0 Date: Friday February 25, 2011 �&s Time: 9:00 a.m. Location: John L. Jose Learning Centre, Tiffin Conservation Area, Utopia, On PRESENT: Chair: Walter Benotto Town of Shelburne Vice Chair: Joan Sutherland Town of New Tecumseth Past Chair: Fred Nix Town of Mono Members: Gail Ardiel Town of the Blue Mountains Nina Bifolchi Town of Wasaga Beach Mary Brett Town of Adjala - Tosorontio Daniel Davidson Town of Innisfil Mike Edwards Town of Collingwood (left the meeting at 10:55 a.m.) Earl Hawkins Township of Mulmur Ralph Hough Township of Oro - Medonte Brian Jackson City of Barrie Rob Keffer Township of Bradford West Gwillimbury Kevin Lloyd Town of Collingwood (left the meeting at 10:55 a.m.) Bob Marrs Town of New Tecumseth Paul McQueen Municipality of Grey Highlands (left the meeting at 11:25 a.m.) Perry Ritchie Township of Springwater Alicia Savage Township of Clearview Michael Smith Township of Essa Percy Way Township of Amaranth Rick Webster Township of Springwater Darren White Township of Melancthon Keith White Township of Essa Regrets: Brent Preston Township of Clearview George Watson Town of Wasaga Beach Staff Present: Wayne R. Wilson, CAO /Secretary Treasurer Susan Richards, Manager, Administration and Human Resources Christine May, Finance Administrative Coordinator Byron Wesson, Director, Land Operations and Stewardship Services Fred Dobbs, Manager, Stewardship Services Chris Hibberd, Director of Planning Barb Perreault, Senior Environmental Officer Glenn Switzer, Director, Engineering and Technical Services Tina Desroches, Manager, GIs and IT Recorder: Laurie Barron, Executive Assistant Page 138 of 171 12d) - Minutes of Nottawasaga Valley Conse... BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 02/11 25 FEBRUARY, 2011 Page 2 of 6 1. CALL TO ORDER Chair Walter Benotto called the meeting to order at 9:00 a.m. 2. MOTION TO ADOPT AGENDA RES. #1 MOVED BY: Brian Jackson SECONDED BY: Bob Marrs RESOLVED THAT: The Agenda for Board of Directors meeting 02/11 dated 25 February, 2011 be adopted. Carried; 3. PECUNIARY INTEREST DECLARATION None declared 4. MINUTES 4.1 Minutes of the Board of Directors Meeting 12/10 dated 28 January, 2011. RES. #2 MOVED BY: Brian Jackson SECONDED BY: Bob Marrs RESOLVED THAT: The Minutes of the Board of Directors Meeting 12/10 dated 28 January, 2011 be approved. Carried; 4.2 Minutes of the Board of Directors Meeting 01/11 dated 28 January, 2011. An error was noted regarding the adjournment time on the meeting minutes. The minutes were corrected accordingly. RES43 MOVED BY: Brian Jackson SECONDED BY: Bob Marrs RESOLVED THAT: The Minutes of the Board of Directors Meeting 01/11 dated 28 January, 2011 be approved as amended. Carried; 5. BUSINESS ARISING FROM MINUTES None noted STAFF REPORTS 6. REPORT OF THE CAO /SECRETARY TREASURER Wayne Wilson, CAO /Secretary- Treasurer provided an overview of the 2011 NVCA Budget. Several questions of clarification were asked by the members. Alicia Savage, member representing the Township of Clearview requested staff to prepare a report outlining what Conservation Authority services /programs are mandated by the Province of Ontario. Rick Webster, member representing the Township of Springwater requested staff to provide more detailed financial reporting noting budgeted vs. actual. Staff will report back at the March 25/11 meeting of the Board of Directors. Page 139 of 171 12d) - Minutes of Nottawasaga Valley Conse... BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 02/11 25 FEBRUARY, 2011 Page 3 of 6 6.1 2011 NVCA Budget RES: #4 MOVED BY: Brian Jackson SECONDED BY: Bob Marrs RESOLVED THAT: The review of the proposed 2011 budget by the CAO /Secretary Treasurer be received. Carried; 6.2 Approval of Matching Levy RES: #5 MOVED BY: Bob Marrs SECONDED BY: Brian Jackson WHEREAS: the Matching Levy for the proposed and duly circulated 2011 Budget is $183,960; and, WHEREAS: a quorum of members is present and each member present has one vote; therefore, BE IT RESOLVED: that the Matching Levy for the NVCA 2011 Budget be approved at $183,960. Unanimously Carried; 6.3 Approval of Non - Matching Levy RES: #6 MOVED BY: Bob Marrs SECONDED BY: Brian Jackson WHEREAS: the Non - Matching Levy for the proposed and duly circulated 2011 Budget is $1,706,000; and, WHEREAS: a quorum of members is present and each member's vote is weighted according to the municipal share of the NVCA Current Value Assessment provided by the Province of Ontario and as circulated, therefore:, BE IT RESOLVED: that the Non- Matching Levy for the NVCA 2011 Budget be approved at $1,706,000. Deferred; RES: #6(a) MOVED BY: Alicia Savage SECONDED BY: Darren White RESOLVED THAT: motion #7 be deferred to the March 25, 2011 meeting. Carried; 6.4 General Budget Vote RES: #7 MOVED BY: Paul McQueen SECONDED BY: Bob Marrs WHEREAS: the Matching and Non - Matching levies for the 2011 NVCA Budget have been duly approved by the NVCA Board of Directors, with a total expenditure of $4,099,960; therefore; BE IT RESOLVED: that staff be directed to implement the approved budget and report budget activity to the Board on a monthly basis with quarterly budget update reports. Deferred; The Board of Directors recessed at 10:55 a.m. Mike Edwards and Kevin Lloyd, members representing the Township of Collinwood left the meeting. The Board of Directors reconvened at 11:10 a.m. Page 140 of 171 12d) - Minutes of Nottawasaga Valley Conse... BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 02/11 25 FEBRUARY, 2011 Page 4 of 6 7. REPORT OF THE MANAGER OF ADMINISTRATION AND HUMAN RESOURCES 7.1 Salary Grid Increase — CPI RES: #8 MOVED BY: Bob Marrs SECONDED BY: Paul McQueen RESOLVED THAT: the 2011 NVCA Salary Grid be increased across the board by 2.26% as per the 12 month averaged Ontario CPI preceding December 1, 2010 consistent with approved NVCA Salary Policy. Carried; 7.2 2011 Board Member Per Diem Rate RES: #9 MOVED BY: Percy Way SECONDED BY: Paul McQueen RESOLVED THAT: staff be directed to seek approval of the Ontario Municipal Board (OMB), pursuant to Section 37 of the Conservation Authorities Act, to apply a cost of living increase to NVCA members per diems of 2.26 %, representing the Ontario Consumer Price Index (CPI) inflation rate from Dec. 09 to November 2010; and THAT: the increase be effective as at January 1, 2011. 7.3 2011 Kilometer Rate Defeated; RES: #10 MOVED BY: Earl Hawkins SECONDED BY: Darren White RESOLVED THAT: the NVCA kilometer rate for Board of Directors and NVCA staff remain at 0.52¢ per km for the first 5,000 kms, and 46¢ for each additional km, for the year 2011, as per the 2011 Department of Finance Canada kilometer rate. Carried; 8. REPORT OF THE DIRECTOR OF LAND OPERATION AND STEWARDSHIP SERVICES 8.1 Tree seedling purchase RES: #11 MOVED BY: Gail Ardiel SECONDED BY: Percy Way WHEREAS: Due to the timeline requirements to secure trees for the spring 2011 tree plant by the end of February and meet our landowner tree planting contract obligations; therefore, BE IT RESOLVED: that the NVCA purchase 108,000 tree seedlings for the 2011 planting season from Somerville Nurseries; and, THAT: The amount of the seedling purchase is not to exceed $72,000 (including HST) as noted in the report of the Director of Land Operation and Stewardship Services. Carried; 8.2 Tree planting service RES: #12 MOVED BY: Earl Hawkins SECONDED BY: Nina Bifolchi RESOLVED THAT: the NVCA retain the services of Bartram Woodlands to provide tree planting services for the 2011 planting season not to exceed $53,550 HST included. Carried; Page 141 of 171 12d) - Minutes of Nottawasaga Valley Conse... BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 02/11 25 FEBRUARY, 2011 Page 5 of 6 8.3 Fee Schedule — Managed Forests 2011 RES: #13 MOVED BY: Rob Keffer SECONDED BY: Alicia Savage RESOLVED THAT: the NVCA approve the proposed 2011 Managed Forest Tax Incentive Plan Fees as presented. Carried; 9. PRESENTATION • NVCA PLANNING PROGRAM Chris Hibberd, Director of Planning Barb Perreault, Senior Environmental Officer The presentation was deferred to a future meeting (due to timing). Paul McQueen, member representing The Municipality of Grey Highlands left the meeting. 10. REPORT OF THE DIRECTOR OF PLANNING 10.1 Request for Revised Review Fee Payment, Applicant: Metrus Development Inc. Proposed Subdivisions, Town of Bradford West Gwillimbury (Bond Head) RES: #14 MOVED BY: Alicia Savage SECONDED BY: Nina Bifolchi RESOLVED THAT: the Board of Directors approves payment of the review fees in four installments as outlined in the staff report; and, FURTHER THAT: the Board directs staff to use this installment approach on large scale development proposals, where appropriate, subject to the approval of the CAO /Secretary- Treasurer. Carried; 11. NEW OR UNFINISHED BUSINESS 11.1 Ralph Hough, member representing the Township of Oro - Medonte provided a letter from Oro - Medonte Council dated February 24, 2011 supporting correspondence item 13(g) of this meeting's agenda and a request that the NVCA reassess weighted voting. The correspondence will be placed on the March 25/11 Board of Directors meeting agenda. 11.2 Alicia Savage, member representing the Township of Clearview requested staff to provide an update on the status of the planning program third party review and the next steps in implementing the recommendations contained in the report. Staff will provide an update at the March 25/11 meeting of the Board of Directors. 12. NOTICE OF MOTION None Page 142 of 171 12d) - Minutes of Nottawasaga Valley Conse... BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 02/11 25 FEBRUARY, 2011 Page 6 of 6 13. CORRESPONDENCE (a) Ministry of Natural Resources dated Dec 2010 re: MNR's Conservation Land Tax Incentive Program Policy available on line. (b) Township of Oro - Medonte dated Dec 17/10 re: NVCA request for consideration of reducing representation to one member on NVCA Board. Thank you letter from NVCA CAO /Secretary, Wayne R. Wilson. (c) Ministry of Natural Resources dated Jan 19/11 re: MNR /NVCA agreement regarding use of municipal levy apportionment data. (agreement available on request) (d) Town of Collingwood dated Jan 24/11 re: NVCA Draft 2011 Budget Notice. (e) Ministry of Natural Resources dated Feb 3/11 re: Open for Business Act and amendments to the Conservation Authorities Act. (f) Ministry of Natural Resources dated Feb 7/11 re: Monitoring Timelines for Processing CA Act S. 28 Permit Applications. (g) Township of Springwater dated Feb 10/11 re: NVCA Draft 2011 Budget Notice. (h) Township of Adjala - Tosorontio dated Feb 11/11 re: NVCA Draft 2011 Budget. RES: #15 MOVED BY: Alicia Savage SECONDED BY: Michael Smith RESOLVED THAT: Correspondence not specifically dealt with be placed on file. Carried; 14. INFORMATION ITEMS (a) Nottawasaga Valley Source Protection Authority (NVSPA) Meeting 03/11 has been re- scheduled to meet on October 28/11 as per attached revised meeting schedule. The change to accommodate scheduling conflicts with the Source Protection Committee (SPC). FUTURE MEETINGS Board of Directors — March 25, 2011 ADJOURN RES. #1 MOVED BY: Michael Smith SECONDED BY: Alicia Savage RESOLVED THAT: This meeting adjourn at 11:45 a.m. to meet again at the all of the Chair. Carried; Walter Benotto, N.V.C.A. Chair Wayne R. Wilson, CAO /Secretary- Treasurer Dated this 25` day of March, 2011 Page 143 of 171 12d) - Minutes of Nottawasaga Valley Conse... pSAGq Nottawasaga Valley Conservation Authority ° RrrG'° HIGHLIGHTS 'seo-za +° of the NVCA BOARD OF DIRECTORS MEETING - No. 3/11- March 25, 2011 NVCA BOARD APPROVES 2011 BUDGET The NVCA Board of Directors approved the revised 2011 budget, with 72% of the members' weighted vote in favour. The budget is comprised of a non - matching levy (no provincial grant provided) of $1,675,106, a matching levy (matching provincial grant provided) of $183,960, and a total expenditure of $4,069,066. The increase over 2010 is in line with the 2.26% cost -of- living increase. Staff will report budget activity to the Board on a monthly basis, with quarterly budget update reports AUDITOR'S REPORT PRESENTED, AUDIT COMMITTEE ESTABLISHED Michael Laycock, Auditor with BDO Canada, presented the 2010 NVCA audited financial statements. Mr. Laycock reviewed the audit findings with the Board of Directors and advised that no evidence of any misstatements were detected and, accordingly, he has issued an unqualified audit report for the year ending December 31, 2010. The Board directed that the 2010 operations surplus of $183,702 be used to restore the Planning Reserve ($168,702) and the Land Acquisition Reserve ($15,000). In the absence of an Executive Committee to engage in regular interaction with the Auditor, the Auditor recommended and the Board approved the formation of an Audit Committee. This committee will consist of NVCA Chair Walter Benotto, Vice Chair Joan Sutherland, Past Chair Fred Nix and CAO /Secretary- Treasurer Wayne Wilson. NVCA TO INVESTIGATE POSSIBILITY OF FURTHER WEIGHTED VOTING Within the NVCA, each member has one vote as per the Conservation Authorities act. The only exception is for the non - matching levy budget vote, which is weighted according to the municipal share of the NVCA Current Value Assessment provided by the Province of Ontario. The Board resolved to seek legal advice concerning the possibility of having other significant votes weighted, with the aim of encouraging more municipalities to appoint only one member to the Board of Directors, and an anticipated resulting cost savings. The CAO /Secretary Treasurer will seek legal advice and survey other conservation authorities regarding this manner and report back to the Board. NVCA TO REQUEST ADDITIONAL TIME TO REVIEW QUARRY APPLICATION The NVCA is one of many organizations to receive for comment a substantial application from the Highland Companies that proposes a 937 hectare limestone quarry in the Township of Melancthon, in the headwaters of the Grand and Nottawasaga Rivers. The current deadline for comments is April 26; however, due to the volume of material and complexity of the Highland Companies' application under the Aggregate Resources Act, the Board voted to submit a request that the Ministry of Natural Resources extend the deadline for comment by 120 days to August 26, 2011. BOARD MEMBER ORIENTATION TO COMMENCE IN APRIL New members to the Board will have the opportunity to learn more about the operations of the NVCA through a series of orientation sessions beginning after the next Board meeting in April. These full - Board sessions will allow for the new and returning members to share learning and ideas. Future meetings and events: For more information, please contact: Spring Tonic — Tiffin Centre — Apr. 2 -3, 2011 Wayne Wilson, CAO /Secretary- Treasurer Board Meeting 04/11 —Apr. 29, 2011 (705) 424 -1479 ext. 225 — wwilson(@nvca.on.ca Page 144 of 171 13a) - Correspondence dated March 7, 2011 ... Minlster Responsible Ministre 016guee aux for Seniors Affalres des persannes agees 6 Floor, Frost South 6` Stage, Frost Sud T Queens Park Crescent 7 Queen's Park Crescent Toronto ({Jntarfo} WA tY7 Toronto (Ontario) WA A 1Y7 Tel: (416) 325 -2338 T6V (416) 325 -2338 1 I Fax: (418) 327.4493 Telec: (416) 327 -4453 MAP 1 4 1011 Ontario ORO- MEDONTE 3445MC- 2011 -25 March 7, 2011 v T Dear Mayor. Reeve and Members of Council: It is with great pleasure that I invite you to participate in the 2011 Senior of the Year Award. This annual award was established in 1094 to give each municipality in Ontario the opportunity to honour one outstanding local senior. Recipients are individuals who, after age 65, have enriched the social, cultural or civic life of the community without thought of personal or financial gain. A certificate, provided by the Ontario government, is signed by the Honourable David C. Onley, Lieutenant Governor, myself as Minister Responsible for Seniors, and the local Head of Council. The Government of Ontario is proud to offer this important initiative. You may wish to consider involving local MPPs in your selection process or presentation ceremony. Council may also wish to host a presentation ceremony honouring the Senior of the Year Award recipient in June„ when we pay tribute to seniors across Ontario. This year will mark the 27th anniversary of Seniors' Month which recognizes the contributions seniors make to family, community, province and country. The Senior of the Year nomination forms are available on the Ministry of Citizenship and Immigration's website, at www .ontario.cafhcnoursandawards. Follow the link to Ontario Honours and Awards, download the form and fax it to 416- 314 -7743, or submit your nomination online by choosing the "Electronic Nomination" option, Nominations must be received by April 30, 2011. For additional information, please contact the Ontario Honours and Awards Secretariat by phone, at 416 - 314 -7526, toll -free 1- 877 - 832 -8622, or TTY 416 - 327 - 2391.. Ontario's seniors deserve special recognition for their outstanding accomplishments. By working together, we can ensure they are honoured in a meaningful way. Sincerely, Sophia Aggelonitis Minister Page 145 of 171 13b) - Correspondence dated March 29, 2011... Irwin, Dou From: swp @ourwatershed.ca Sent: March 29, 2011 4:40 PM To: swp @ourwatershed.ca Cc: s,jagminas0Isrca.on.ca; linda ®vaexecutivesolutions.com Subject: Impact Through Understanding Source Water Protection: Policy Development and the Municipal Impact Workshops Impact Through Understanding Source Water Protection: Policy Development and the Municipal Impact May 12th & 13th We are very excited to provide you with advanced notice of informative workshops eyeing held at Georgian Downs in Innisfil (May 12th) and The Highwayman Inn in Orillia (May 13th), specifically designed for elected officials and staff members (GAO's, Public Works Directors, Planners, and Chief Building officia)s, etc.) to provide you with a better understanding of Source Water Protection. Whether you are familiar with Source Water Protection or not, there will be ample opportunity during the sessions for you to learn! We will cover such topics as: An introduction /refresher on Source Water Protection. • Hands -On Sessions on specifics, including assessing vulnerability, mapping threats, landowner communication, "walk - through" of the Assessment Report, funding to reduce significant threats, and policy development. • Impact of Source Protection Planning on Municipalities. • Wrap -Up and Opportunity for Discussion_ The workshops will run from 8:00 a.m. to 12 :00 p.m., followed by a complementary lunch. There is no cost to attend the workshops; however, prior registration is necessary. You will be receiving a personal invitation and Agenda, by mail in the next few clays. Please contact us right away to participate in these important sessions. Registration is available online at: http:llwww.ourwatershed.ca or by calling Linda Crombie (905) 775 -5556, Although the workshop has a webcast option, please keep in mind that you will be unable to participate in the hands -on sessions; therefore, it would be most advantageous for you to attend in person if at all possible. Best Regards, Lynn Dollin Councillor, Town of Innisfil, and Chair, South Georgian Bay Lake Simcoe Source Protection Committee South Georgian Bay Lake Simcoe Source Protection Region clo Lake Simcoe Region Conservation Authority Page 146 of 171 13b) - Correspondence dated March 29, 2011 Source Water Pro,4ectionl d Workshops Drinking 'Water Source Protection Tuesday March 29, 2011 ',vac 1 Contact lts „ Impact Through Understanding" Municipal Workshops These workshops are designed for elected officials and staff members such as Public Works Directors, Planners, and Chief Building Officials, regardless of whether or not you're familiar with the Source Water Protection program. Thursday, May 12, 2011 - Innislil (Georgian Downs} Friday, May 13, 2011 - Orillia, (Highwayman Inn AGENDA (same for both workshop days) 830 - 8:55am REGISTRATION OPENING PLENARY: An Introduction and Refresher to Source Water 9 - 9:15am Protection Don Goodyear, Director, Source Protection Planning, South Georgian Bay Lake Simcoe Source Protection Region POSTER AND HANDS -ON SESSIONS Stop by individual booths and meet one -on -one with experts who'll speak to 9:15 - 10:30am program specifics, such as: Assessing Vulnerability; Mapping Threats; Communicating with Landowners; A Walk Through the Assessment Report; Funding to Reduce Significant Threats; Source Protection Policy Development 10:30 - 10:45am REFRESHMENT BREAK 10:45 - 11:45 am THE MUNICIPAL IMPACT OF SOURCE PROTECTION PLANNING details to be confirmed WRAP UP AND FINAL THOUGHTS 11:45 - 12:00prn Lynn Dollin, Councillor, Town of lnnisfll, and Chair, Source Protection Committee 12.00 - I :Wpm LUNCH (complimentary, optional) ' These sessions will not be available to webinar participants 0 2097- 2010 All rights reserved. South Georgian Bay - Lake Simcoe Source Protection Region, Newmarket, ON, Canada Made possible through the supportof the Government of Ontario Page 147 of 171 13c) - Correspondence dated March 15, 2011... ORILLIA & AREA PHYSICIAN RECRUITMENT & RETENTION COMMITTEE �4MAR� March 15, 2011 Mayor Hughes and Members of Council 148 Line 7 South Oro, Ontario. L ©L 2X0 Your Worship and Members of Council: MAR 2 8 2011 ORO -M EDONTU TOWNSHIP On behalf of the Orillia and Area Physician Recruitment & Retention Committee, I write to request Oro- Medonte Township representation on our committee. We have appreciated the township's support of our work over the past several years, and welcome the opportunity for increased communication that committee participation would provide. I look forward to hearing from you. Yours truly, Tony t rynych Chair 22 Peter Street South .Orillia, Ontario L3V 7A3 . tel: 705-3 . fax: 325 -6517 Page 148 of 171 13d) - Correspondence dated March 15, 2011... Auto Insurance Travel Life - side Assistance March 15, 2011 Head and Members of Council Township of Oro - Medonte 148 Line 7 S., P.O. Box 100 Oro, ON LOL 2X0 To the Head and Members of Council: -,A. is I FD MAR t � 2011 Subject: CAA South Central Ontario and OGRA proposal to have H.S.T. gas tax revenue dedicated to transportation infrastructure and maintenance The need for greater investment and funding support from the Government of Ontario for Ontario's municipalities was clearly highlighted in the Report of the "Provincial- Municipal Fiscal and Service Delivery Review — Facing the Future Together ". This report highlighted how Ontario's municipalities continue to struggle to keep up with transportation infrastructure demands needed to support their local economies and to ensure the highest possible standard of living and safety for their residents. With a transportation infrastructure investment gap (roads, bridges and transit) between the Government of Ontario and Ontario's municipalities of approximately $3.8 billion, it is clear that greater funding support is needed for Ontario's municipalities to build the transportation infrastructure needed to support local economies and to sustain the quality of life that Ontarians have come to expect. CAA South Central Ontario and the Ontario Good Roads Association are asking municipalities throughout Ontario to support our call for the Government of Ontario to consider dedicating a portion of the new revenue collected from the provincial portion of H.S.T. charged on gasoline and diesel sales to a new predictable funding mechanism directed to Ontario's municipalities for transportation infrastructure investment. Application of the H.S.T. on gas and diesel sales came into effect on July 1, 2010, effectively applying the former Provincial Sales Tax of 8 percent to gasoline and diesel sales. CAA SCO estimates that the Government of Ontario will collect approximately $1.53 billion annually in new revenue through the application of the H.S.T. on gasoline and diesel sales. Since the implementation of the H.S.T., over 6000 CAA members and non- members have shown their support of this initiative by signing CAA's petition and e- petition (at https: / /www.caasco.com /community /worst - roads / calling for a CAA South Central Ontario, 60 Commerce Valley Dr. E., Thornhill, Ontario L3T 71`9 T. 905 - 771 -3457 F. 905 -771 -3292 ilinnacaasco.cs www,caasw,com Ontario Good Roads Association, 6355 Kennedy Road, Unit 2 Mississauga, ON L5T 21_5 T. 905 -795 -2555, Ext, 24 F. 905 - 795 -2660 Scott0oora.ora www.oara,ora Page 149 of 171 13d) - Correspondence dated March 15, 2011... portion of the new revenue collected from H.S.T. On the sale of gasoline and diesel to be dedicated to transportation infrastructure and maintenance. Attaining the support of municipal councils from across the province is the next step in this initiative. Attached you will find draft resolution text to assist your Council. Should you have any questions or require further clarification, please do not hesitate to contact us directly. Kind Regards, John Ennis Government Relations Specialist CAA South Central Ontario e � Scott R. Butler Manager, Policy and Research Ontario Good Roads Association Attachments (1) CAA South Central Ontario, 60 Commerce Valley Dr. E., Thornhill Ontario BT 7P9 T. 905- 7713457 F. 905- 771 -3292 lennncaasco.oa www.caasco.com Ontario Good Roads Association, 6355 Kennedy Road, Unit 2 Mississauga, ON L5T 2L5 T. 945 795 - 2555. EA 24 F. 905 - 795 -2660 Scotto- oara.ora www.oara.oro Page 150 of 171 13d) - Correspondence dated March 15, 2011... TITLE: Harmonized Sales Tax (H.S.T.) revenue and a new funding mechanism for transportation infrastructure AUTHOR: CAA South Central Ontario and the Ontario Good Roads Association WHEREAS the introduction of the Harmonized Sales Tax (H.S.T.) on July 1, 2010, and its application to gasoline and diesel sales will result in new revenue for the Government of Ontario; and WHEREAS based on 2010 average price levels of gasoline and diesel, and 2009 average consumption levels in Ontario, the Government of Ontario's projected new revenue will be approximately $1.53 billion annually; and WHEREAS the Provincial- Municipal Fiscal and Service Delivery Review identified a transportation infrastructure investment gap between the Government of Ontario and Ontario's municipalities of approximately $3.8 billion; and WHEREAS a lack of sufficient funding for essential transportation infrastructure construction, maintenance and rehabilitation has created a situation where many of Ontario's municipalities do not have the financial capacity to construct new transportation infrastructure and conduct the maintenance and rehabilitation needed to sustain existing transportation infrastructure; and THEREFORE BE IT RESOLVED THAT the Council of the requests that the Government of Ontario consider directing a portion of the revenue derived from HST charged on gasoline and diesel sales to a new predictable funding mechanism that will allow Ontario's municipalities to make the critical investments needed to be effective stewards of transportation infrastructure; and FURTHER THAT a copy of this resolution be forwarded to Premier Dalton McGuinty, Hon. Dwight Duncan, Minister of Finance, Hon. Kathleen Wynne, Minister of Transportation, Hon. Bob Chiarelli, Minister of Infrastructure, the Ontario Good Roads Association and to CAA South Central Ontario; and FURTHER THAT this resolution be circulated to all municipalities in Ontario requesting their support. Page 151 of 171 15a) - A By -law to authorize the execution... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO.2011 -047 A By -law to authorize the execution of a Tax Arrears Extension Agreement WHEREAS The Corporation of the Township of Oro - Medonte has registered on the 31 day of March, 2009 a tax arrears certificate against the land described in Schedule "A" attached hereto and forming part of this By -Law. AND WHEREAS Section 378 of the Municipal Act, 2001, S.O., 2001, C.25 as amended provides that a municipality may by By -law authorize an agreement with the owner of such land to extend the period of time, which the cancellation price payable on the land is to be paid. NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. THAT an agreement be entered into by the Corporation with the owners of the land described in Schedule "A" to extend the time period in which the cancellation price payable on this land is to be paid beyond March 31 2010. 2. THAT the agreement be substantially the same form and contain the same terms and conditions as set out in Schedule "B" attached hereto and forming part of this by -law. 3. THAT the Mayor and Clerk be authorized to enter into the agreement on behalf of the Corporation. 4. AND THAT This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 6TH DAY OF APRIL, 2011. 19.1 0107:1ael 7A r Eel k' Kola r: I:0fH49k' 6y:111e7:re]:Z015 �d:1BI97Zk9:1 Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 152 of 171 15a) - A By -law to authorize the execution... Schedule "A" to By -law No. 2011 -047 for The Corporation of the Township of Oro - Medonte Description of the land: Roll # 43 46 010 002 31000 CON 5 N PT LOT 7 RP 51 R3488 PART 2 Page 153 of 171 15a) - A By -law to authorize the execution... Schedule "B" to By -law No. 2011 -047 for The Corporation of the Township of Oro - Medonte THIS AGREEMENT made in triplicate the 6th day of April, 2011. BETWEEN THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Hereinafter called the "Corporation" and ESTATE OF Hereinafter called the "Owner" WHEREAS the owner is the owner of the land in the Township of Oro - Medonte described in Schedule "A" attached hereto and forming part of this agreement. AND WHEREAS the said land is in arrears of taxes on the 28th day of February, 2011 in the amount of $22,317.74 and a tax arrears certificate was registered in the Registry Office on the 31st day of March, 2009 in respect of the said land. AND WHEREAS pursuant to Section 378 of the Municipal Act, 2001, S.O. 2001, C.25 as amended a municipality may by By -law, authorize an extension agreement be entered into by the Corporation with the landowner to extend the period of time in which the cancellation price in respect to the said land is to be paid. NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises and of the covenants and obligations hereinafter contained, it is hereby agreed as follows: 1. The Owner agrees to pay to the Corporation the sum of $750.00 (seven hundred fifty) dollars monthly, commencing on the 30th day of April, 2011 to and including the 30th day of April, 2015. 2. In addition to paying the amounts provided for in Clause 1, the Owner agrees to pay all taxes levied on the land as they become due during the tenor of this Agreement. 3. Notwithstanding any of the provisions of this Agreement, the Municipal Act, 2001, S.O. 2001, C.25, as amended, shall continue to apply to the collection and enforcement of all tax arrears and all taxes except that the Treasurer and the collector of taxes of the Corporation, without waiving the statutory rights and powers of the municipality or of the Treasurer, shall not enforce collections of such tax payments, except as set out in Clauses 1 and 2, during the time the Agreement is in force so long as the Owner is not in default hereunder. 4. In the event the Owner defaults in any payments required by this Agreement, this Agreement upon notice being given to the Owner by the Corporation, shall be terminated and the Owner shall be placed in the position he or she was before this Agreement was entered into. In the event of a default, this Agreement shall cease to be considered a subsisting agreement on the day that the notice of termination is sent to the Owner. 5. Immediately upon the Owner making all the payments required under paragraphs 1 and 2, this Agreement shall be terminated and, the Treasurer shall forthwith register a tax arrears cancellation certificate in respect of the said land. 6. Notwithstanding the provisions of paragraphs 1 and 2, the Owner and any other person may at any time pay the balance of the cancellation price and upon receipt of the aforesaid payment by the Corporation, this Agreement shall terminate and the Treasurer shall forthwith register a tax arrears cancellation certificate. Page 154 of 171 15a) - A By -law to authorize the execution... Page 2 Schedule "B" By -Law No. 2011 -047 7. This Agreement shall extend to and be binding upon and ensure to the benefit of the Parties and to their respective heirs, successors and assigns. 8. If any paragraph or part of paragraphs in this Agreement be illegal or unenforceable, it or they shall be considered separate and severable from the Agreement and the remaining provisions of the Agreement shall remain in force and effect and shall be binding upon the Parties hereto as though the said paragraph or paragraphs or part or parts of paragraphs had never been included. 9. Any notice required to be given to the Owners hereunder shall be sufficiently given if sent by registered post to the Owners at the following address: 74 Oro Medonte Line 3 N Shanty Bay, ON LOL 2L0 In WITNESS WHEREOF the Owners has hereunto set his hand and seal and the Corporation has caused its Corporate Seal to be hereunto affixed, attested by its proper Officers. SIGNED, SEALED AND DELIVERED IN THE PRESENCES OF Witness Mayor, H.S. Hughes Witness Clerk, J. Douglas Irwin Witness Page 155 of 171 15b) - A By -law to Authorize the Execution... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -049 A By -law to Authorize the Execution of a Contract Between The Township of Oro - Medonte and The Oro - Medonte Chamber of Commerce And to Repeal By -law No. 2009 -132 WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS Council deems it expedient to enter into a contract with the Oro - Medonte Chamber of Commerce for the production and printing of 5 seasonal issues of the Recreation and Community Services brochure, as documented in Motion No. C110323 -24; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That the Mayor and Clerk be authorized to execute the Contract attached hereto as Schedule "A" and forming part of this By -law. 2. That the contract shall remain in force until November 30, 2012, unless terminated in accordance with the provisions contained therein. 3. That By -law No. 2009 -132 is hereby repealed in its entirety. 4. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 6 T " DAY OF APRIL, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 156 of 171 15b) - A By -law to Authorize the Execution... CONTRACT between THE TOWNSHIP OF ORO- MEDONTE ('hereinafter referred to as "the Township ") OF THE FIRST PART And THE 0130- MEDONTE CHAMBER OF COMMERCE (hereinafter referred to as "the Contractor") ON THE SECOND PART THIS AGREEMENT WITNESSETH THAT, in consideration of the mutual covenants and agreements herein contained and subject to the terms and conditions hereinafter set out, the parties hereto covenant and agree as follows: The contractor will provide the following services: 1. The production and printing of 5 seasonal issues of the Recreation and Community Services brochure Fall and Winter sessions 2011 and Winter, Spring /Summer and Fall 2012 at the contractors expense. 2. The guide will be printed with the following specifications- • Format: Halftab • Files supplied: as PDFs • Bleeds: Yes • Stocks: Text — 301b standard newsprint and Cover — 701b coated • Colour: all process • Page size: stitched and trimmed to 8 118" x 10 518" • Folding: same as page size • Delivery: 36 pages of content plus 4 page cover, 10,000 copies 3. The graphic design of all 5 issues, including the supply of cover art, graphics and images for all content including layout, formatting and editing of all text and graphics as requested and approved the Township of Oro- Medonte. Three drafts to be provided a first, second and final draft. 4. Arrange for printing as per the specifications as noted above, S. Delivery of the guide to the Post Office located at 2921 HWY 11 N ORO ON LOL 2X0 by the following deadlines: Fall Guide: August 12, 2011 • Winter Guide: November 25, 2011 • Spring /Summer Guide: February 17, 2012 Fall Guide: August 10, 2012 Winter Guide: November 23, 2012 6. The allotment and selling of advertisement space within each issue, the collection of said fees and the associated revenue generated as a result. Page 157 of 171 15b) - A By -law to Authorize the Execution... Additional Terms The graphic and printing sub - contractors hired by the contractor for the term of this agreement shall be agreed upon jointly between the Contractor and the Township. The sub - contractors will be reviewed based on portfolio, experience, pricing, and references. Any deviation from this must be approved by the Township. The sub - contractors must be approved by April 1, 2011. The graphic designer must submit a high resolution pdf as well as ai formats for final ,publications to the Township. The Township will provide: 1. Brochure content in text format (MS word) with requests for images and layout. Township staff will work directly with the graphic designer in layout, content, and formatting. 2. A copy of the last guide as a graphic file for reference (pdf). 3. $1,950.00 per seasonal issue as payment to the contractor. 4. Additional pages will be paid for by the Township of Oro - Medonte at the rate and charged by the printer and designer. 5. The Township will have the final approval of guide content prior to it being sent to the printer. 6. A maximum of 24 pages will be allotted for advertisement space the dimensions of which are 2" x 7 5116" as well as the inside cover front and back and exterior back cover. Or as mutually agreed upon. Termination Upon Notice Without Cause Either party shall have the right to terminate this Agreement, in whole or in part, without liability, upon: 1. Completion of this agreement. 2. Terms agreed upon by both parties. 3. Providing 60 days written notice Termination Upon Notice With Cause The Township may terminate this Agreement forthwith, without liability, and without limiting any of its other rights or remedies, upon written notice to The Contractor if: (a) The Contractor is in breach of, or attempts to breach, any of its obligations under this Agreement or Recreation and Community Services Policies and Procedures; (b) Either party is unable to carry out their obligations under this Agreement by reason of a Force Majeure, meaning any bona Fide delay or state of affairs beyond the control of a party (other than as a result of financial incapacity) which shall cause any party to be unable to fulfill or to be delayed or restricted in the fulfillment of an obligation Upon the termination of this agreement, the Contractor will return to the Township any and all data, manuals, notes, records, plans or other documents held by the Contractor, as well as any keys, equipment, photocopies or reproductions thereof, concerning the business, processes, know -how and developments of the Township of Oro- Medonte. Page 158 of 171 15b) - A By -law to Authorize the Execution... TOWNSHIP OF ORO- MEDONTE J. Douglas Irwin Director, Corporate Services/Clerk H. S. Hughes Mayor ORO- MEDONTE CHAMBER OF COMMERCE 22L Carol Benedetti Executive Dire r t Anna Proctor Oro- Medonte Chamber of Commerce President ,— t97G'r( Date Date Page 159 of 171 15c) - A By -law to Authorize the Execution... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -050 A By -law to Authorize the Execution of an Agreement Between The Township of Oro - Medonte and The Oro - Medonte Tennis Club WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS Council deems it expedient to enter into an agreement with the Oro - Medonte Tennis Club for utilization of the Horseshoe Valley Memorial Park Tennis Courts, as documented in Motion No. C110323 -22; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That the Mayor and Clerk be authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this By -law. That the agreement shall remain in force until December 31, 2015, unless terminated in accordance with the provisions contained therein. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 6 T " DAY OF APRIL, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 160 of 171 15c) - A By -law to Authorize the Execution... Schedule "A" to By -law No. 2011 -050 This Agreement made this _ day of 1 2011 BETWEEN: The Township of Oro Medonte (hereinafter called "the Township ") - and — The Oro - Medonte Tennis Club (hereinafter called "The Club ") WHEREAS The Club has the intention of utilizing the Horseshoe Valley Memorial Park Tennis Courts, hereinafter referred to as "The Courts "; AND WHEREAS all parties wish to clarify the conditions affecting use of the courts; NOW THEREFORE the parties hereto covenant and agree each with the other as follows: 1. Term of Agreement This Agreement shall be in force and effect from the time of court opening to court closing approximately April 15 to October 31 for a 5 year term commencing in 2011 and subject to annual review. 2. Use of Facility (a) In accordance with this Agreement the Club is hereby entitled to use The Courts for their scheduled programming, events and league play. (b) The Court facilities, which The Club shall be entitled to use for the duration of this Agreement, shall include the following: (i) The Tennis Courts (ii) Storage Shed 1 of 8 Page 161 of 171 15c) - A By -law to Authorize the Execution... Schedule "A" to By -law No. 2011 -050 General Conditions of the Tennis Court Agreement (a) The Recreation and Community Services Department may cancel this Agreement upon notice at any time if The Club does not meet the obligations set out therein including timely payment. (b) The Club must comply with all Federal and Provincial laws and Township By -laws, and with all Township policy and procedures. (c) The Club is prohibited from selling or distributing articles in any facility without prior written consent from the Director of Recreation and Community Services. Exception: 1 Used equipment and Swap weekend Date: TBA (d) The Club agrees to follow all posted rules and regulations of the courts. All activities must be conducted in a professional manner. (e) The Club will be permitted to use the storage shed for storage of club equipment. The use of this of the storage shed will at the risk of the club. The Township will not be held liable for loss from damage, theft, or other. (f) The Township will not provide maintenance such as rolling or squeegee of the courts or any additional equipment requested by the club. This will be a responsibility of the club. (g) Club Times — Club times shall be established as follows and advertised as Club times for 2011: Mondays Sam- 12pm (2 courts) 5pm- 9pm (2 courts) Wednesday 8am- 12pm (2 courts) 5pm- 9pm (2 courts) Fridays 8am- 12pm (2 courts) 5pm- 9pm (2 courts) Saturday 8:00am- 11:00am (2 courts) 3:00pm- 6:00pm (2 courts) Sunday 8:00am- 12:00pm (2 courts) 5:00pm- 9:00pm (2 courts) All other times will be public time. Vacant courts during club times shall be open to the public 2of8 Page 162 of 171 15c) - A By -law to Authorize the Execution... Schedule "A" to By -law No. 2011 -050 (h) The Club may request additional times for special events. The requests must be made in writing providing a minimum of 14 days' notice to the Director of Recreation and Community Services. The approval of the times shall be at the discretion of the Director, Recreation and Community Services. (i) The Township reserves the right to alter club times to accommodate Township programs or events by providing a minimum of 7 days' notice to the Club. (k) The club shall endeavor to provide membership priority to residents of the Township (j) The Club shall agree to fulfill all of its obligations in compliance with the Occupational Health and Safety Act, and further agrees to take responsibility for any health and safety violation that may occur. Furthermore, if the Township (or any of its agents, officers, directors, or employees) shall be made a party to any charge under the Occupational Health and Safety Act in relation to any violation of the said Act arising out of this agreement, the Club shall indemnify and save harmless the Township from any and all charges, fines, penalties, and costs that may be incurred or paid by the Township. 4. Payment (a) The Club hereby agrees to contribute an annual payment to the Municipality. The payment will be kept in a facility replacement reserve fund for the tennis courts maintenance or upgrade needs as determined by the township. (b) Payment will be as follows: a. 2011 $1500 b. 2012 $2500 c. 2013 $2500 d. 2014 $2500 e. 2015 $2500 Payment shall be made in installments commencing one month following the season opening of the courts — 50% by June 1 and 50% by September 1 5. Keys (a) The Township shall supply 6 keys to the Club's storage shed. (b) Keys cannot be consigned to others unless The Club has obtained the prior written approval of the Township. 3 of 8 Page 163 of 171 15c) - A By -law to Authorize the Execution... Schedule "A" to By -law No. 2011 -050 6. Court Locks (a) The Courts will have a code locking system in place. The codes will be changed regularly. Upon changing the codes, the Township will notify the primary contacts for the club who will be responsible to notify its membership. 7. Adherence to Legislation, By -laws and Policy (a) The Club agrees to assure that its use of the courts, including the storage shed, shall conform to all relevant Township by -laws and policy, Provincial/Federal legislation and the regulations of the Liquor License Control Board of Ontario. 8. Requirements Regarding Serving Alcohol: (a) Compliance is required with the Township Municipal Alcohol Policy. The Club will be held solely liable for injuries and /or damages arising from failure to adhere to Township policy and regulatory requirements. 9. Record Keeping The Club agrees to maintain an accurate count of participation numbers. The Club agrees to maintain all necessary records for the duration of this Agreement and to provide information relative to attendance and usage of courts to the Township upon request. 10. Removal of Offending Patrons Township employees shall have the right to refuse admission to any person or persons to the courts, or may require that any person leave or be removed from the courts. 11. Damage to the Premises The Club agrees to assume responsibility for all costs relating to repairs to The Courts and contents resulting from misuse of the facilities by The Club or its guests. 12. Use of Township Symbol or Logo The use of The Township symbol or logo is not permitted and is strictly prohibited without written consent as per Township Policy POL- ADM -19. 4of8 Page 164 of 171 15c) - A By -law to Authorize the Execution... Schedule "A" to By -law No. 2011 -050 13. Accessibility Regulation Contracted Employees, third party employees, agents and others that provide customer service are legally responsible with the provisions outlined in Ontario Regulation 429/07 with respect to training. The Club shall ensure that such training includes, without limitation, a review of the purposes of the Act and requirements of the regulation, as well as instruction regarding all matters set out in the regulation. By signing this agreement, the Club has agreed to be in full compliance with this regulation. 14. Insurance Prior to execution of this Agreement by the Township, the Club shall provide proof of liability insurance covering liability in a minimum amount of Two Million Dollars ($2,000,000.00). The said insurance must be with an insurer satisfactory to the Township, and the policy shall show loss payable to the Corporation of the Township of Oro - Medonte and Club jointly. 15. Guarantee (a) The Oro - Medonte Tennis Club, of the Township of Oro - Medonte, County of Simcoe, hereby guarantees all and punctual payment of monies which are, or may become due and owing to the Township by The Club in accordance with the terms of this Agreement. (b) If The Club: (i) shall fail to pay any of its installments for on -going usage or other sums payable under this Agreement when due, and allow such default to continue for fifteen (15) days following the giving by the Township to The Club of written notice of such default; or (ii) if The Club shall fail to perform any of the other covenants or conditions in this Agreement or if The Club fails to observe or perform any of the above, and allows any such default to continue for fifteen (15) days following the giving by the Township to The Club written notice of such default; then, the Term of this Agreement may, at the option of the Township and without notice to The Club, be terminated and the entitlements vested in The Club and any and all other rights of The Club hereunder shall thereupon immediately cease and expire as fully and with like effect as if the entire term of the Agreement had elapsed. 5of8 Page 165 of 171 15c) - A By -law to Authorize the Execution... Schedule "A" to By -law No. 2011 -050 (c) If The Club shall default in the performance of any covenant (other than any covenant to pay set fees) on its part to be performed under this Agreement, and if such default shall continue for fifteen (15) days following the giving by the Township to The Club written notice of such default, the Township may enter upon the assigned rental premises and shall not be liable to The Club for any loss or damage to The Club's merchandise or business caused by acts of the Township, acting reasonably in so remedying the default or neglect of The Club. (d) If the Township at any time is compelled or elects to pay any sum of money or do any act which would require payment of any sum of money by reason of the failure of The Club to comply with any provisions of this Agreement or if the Township is compelled or elects to incur any expense, including legal fees, by reason of any default of The Club under this Agreement, the sum or sums, including legal fees on a solicitor and client basis, so paid by the Township with all interest, costs and damages shall be deemed to be Additional Rent hereunder and shall be paid by The Club to the Township forthwith upon demand and upon presentation of proof of payment. (e) If the Township shall re -enter or if the Agreement shall be terminated as set out above, then payment shall immediately become due from The Club and be paid up to the time of such re -entry or termination, together with reasonable expenses of the Township. 16. Termination Upon Notice Without Cause The Township shall have the right to alter /terminate this Agreement, in whole or in part, at its sole discretion without liability upon: (a) completion the Term of the said agreement or; (b) upon annual review or; (c) by providing 30 days written notice to the club 17. Termination Upon Notice With Cause The Township may terminate this Agreement forthwith, without liability, and without limiting any of its other rights or remedies, upon written notice to The Club if: (a) The Club is in breach of, or attempts to breach, any of its obligations under this Agreement; 6of8 Page 166 of 171 15c) - A By -law to Authorize the Execution... Schedule "A" to By -law No. 2011 -050 (b) The Club is unable to pay its debts when due, subject to 15 (b) (i), or is insolvent, is ordered or adjudged to be bankrupt, is placed in the hands of a receiver, enters into any scheme or composition with her creditors, is dissolved, liquidated or wound up, or makes any assignment for the benefit of their creditors; or (c) Either party is unable to carry out their obligations under this Agreement by reason of a Force Majeure, meaning any bona fide delay or state of affairs beyond the control of a party (other than as a result of financial incapacity) which shall cause any party to be unable to fulfill or to be delayed or restricted in the fulfillment of an obligation. 18. Assignment The Club may not assign this Agreement or any of its rights hereunder or assign or delegate any of its obligations hereunder without the prior written permission of the Township. Any such assignment shall be null and void. This Agreement and The Club's rights and obligations hereunder may be assigned by the Township. This Agreement shall bind and inure to the benefit of the parties hereto and their respective and permitted successors and assigns. 19. Entire Agreement This Agreement contains the entire agreement between The Club and the Township and supersedes any prior agreement, obligation, statement, representation, understanding, warranty or communication, whether oral or written. No waiver or modification of any provision of this Agreement shall be binding unless it is in writing and signed by each of the parties. 20. Indemnification The Township shall be under no liability whatsoever to any person, firm or Corporation for any damages or injury, including death, to any person or persons caused by or resulting from the use of the Courts by the Club, his servants or agents, and Licensee shall, from time to time, and at all times hereafter, protect, indemnify and forever save and keep harmless the Township, and / or its officers, agents and servants, against any damage, penalty, fire claim, judgment, costs, expense or charge suffered, imposed, assessed or incurred for any violation or breach of any law occasioned by any act, neglect or omission of the Licensee or his servants or agents. 7of8 Page 167 of 171 15c) - A By -law to Authorize the Execution... Schedule "A" to By -law No. 2011 -050 21. Notice Any notice required or permitted to be given hereunder shall be given in writing and shall be deemed to have been received (i) upon personal delivery, or (ii) five days after being deposited in the Canadian mail system, whether by registered or certified mail, express mail, or postage prepaid, where addressed to either party at the addresses set forth herein. Either party may change its address for the purpose of notice by giving written notice to the other party of such change. Notice under this Agreement shall be provided to: TO: OMTC Attn: Jan Novak 8 Fairway Court, RRl Shanty Bay, ON LOL 2L0 Telephone Number: (705) 790 4790 and / or 835 5985 AND TO: The Corporation of the Township of Oro - Medonte 148 Line 7 South, Box 100 Oro, Ontario LOL 2X0 Attention: Director, Recreation and Community Services Telephone Number: (705) 487 -2171 Extension 7237 Fax Number: (705) 487 -0133 SIGNED, SEALED and DELIVERED by the parties hereto: Signed in the presence of: The Corporation of the Township of Oro - Medonte Per: Harry Hughes - Mayor Per: Doug Irwin - Clerk Signed in the presence of: The Oro- Medonte Tennis Club Per: Per: We have the authority to bind The Oro - Medonte Tennis Club 8of8 Page 168 of 171 15d) - A By -law to amend the zoning provis... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -051 A By -law to amend the zoning provisions which apply to lands within Part, of Lot 24 and Part of Lot 25, Concession 9, RP 51 R- 37798, Parts 1 and 3 (Former Township of Oro) Township of Oro - Medonte by placing a Holding (H) provision to the lands. (Hubbert) WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered to pass By -laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered to pass By -laws to impose a Holding Provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, and c.P.13. AND WHEREAS Council deems it appropriate to rezone the lands to permit the Holding Provision, in accordance with Section E1.3 of the Official Plan; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte enacts as follows: 1. Schedule 'A5' to Zoning By -law No. 97 -95 as amended, is hereby further amended by changing the zone symbol applying to the land located in Part of Lot 24 and Part of Lot 25, Concession 8, RP 51 R- 37798, Parts 1 and 3 in the former geographic Township of Oro, now in the Township of Oro - Medonte, from Agricultural /Rural (A /RU) Zone to Agricultural /Rural Hold (A /RU(H) ) Zone as shown on Schedule 'A' attached hereto and forming part of this By -law. 2. The lands zoned Agricultural /Rural (A /RU) Zone shall be subject to a Holding (H) Provision in accordance with Section 2.5 of By -law 97 -95, as amended. The Holding Provision shall not be removed until an Environmental Impact Study is completed and approved by the appropriate authorities and a Site Plan Agreement that is satisfactory to Council has been entered into. 3. This By -law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY -LAW READ A FIRST AND SECOND TIME THIS 6 T " DAY OF APRIL, 2011. BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF APRIL, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 169 of 171 15d) - A By -law to amend the zoning provis... Schedule 'N to By -Law No. 2011 -051 This is Schedule 'A' to By -Law 2011 -051 passed the day of APRIL, 2011. Mayor H.S. Hughes Q N Clerk J. Douglas Irwin ILI r -- LANDS Sll&IECT TD HDL6ING PRD WI6IDN TOWNSHIP OF ORO- MEDONTE Page 170 of 171 18a) - Being a By -Law to Confirm the Proce... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -052 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, April 6, 2011 THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held on Wednesday, April 6, 2011, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 6 T " DAY OFAPRIL, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 171 of 171