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Wednesday, April 13, 2011
2006 - 2010 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
TIME: 6:00 p.m.
Staff Present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of
Corporate Services /Clerk; Andria Leigh, Director of Development
Services; Donna Hewitt, Director of Corporate Strategic Initiatives;
Shawn Binns, Director of Recreation and Community Services; Jerry
Ball, Director of Transportation and Environmental Services; Hugh
Murray, Deputy Fire Chief; Tamara Obee, Manager, Health & Safety,
Human Resources; Steven Farquharson, Intermediate Planner; Glenn
White, Manager of Planning Services; Janette Teeter, Deputy Clerk
Also Present: Trevor Simpson, Orval Hutchinson, Earl Dertinger, George Cameron,
Bruce Campbell, Brian Bartholomew, Ann Budge, Howard Leake, Don
Elgie, John Jenkins, Fred Brittain, Fred Moynes, Dan Tomkinson, Terry
Evans, Mark Hamerton, Garth Daniels, Chuck Lowe, Tony Byczko, Terri
Welsh, F.B. Smith, Judy Smith, Sheila Craig, Ann Truyens
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
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Council Minutes —April 13, 2011
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C110413 -1
Moved by Crawford, Seconded by Lancaster
Be it resolved that the agenda for the Council meeting of Wednesday, April 13, 2011 be
received and adopted, as amended to add item 4e) Robin Dunn, CAO, re:
Acquisition /disposition of land (Fire Suppression Storage).
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C110413 -2
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 6:02 p.m. to discuss
• personal matter affecting an identifiable individual,
• acquisition /disposition of land.
Carried.
b) Motion to Rise and Report.
Motion No. C110413 -3
Moved by Evans, Seconded by Lancaster
Be it resolved that we do now Rise at 7:05 p.m. and Report on the Closed Session
Items
4c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Staffing
Update),
4d) Mayor H.S. Hughes, re: Acquisition /disposition of land (Nurse Practitioner) and
4e) Robin Dunn, CAO, re: Acquisition /disposition of land (Fire Suppression Storage).
Carried.
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Council Minutes —April 13, 2011
c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Staffing Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Tamara Obee, Manager, Health & Safety, Human
Resources.
Motion No. C110413 -4
Moved by Coutanche, Seconded by Meyer
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO,
re: Personal matters about an identifiable individual (Staffing Update) be received.
Carried.
Motion No. C110413 -5
Moved by Evans, Seconded by Crawford
Be it resolved that the confidential correspondence dated March 20, 2011 and
presented by Robin Dunn, CAO re: Personal matters about an identifiable individual
(Staffing Update — Playfair) be received with regrets and best wishes.
Carried.
d) Mayor H.S. Hughes, re: Acquisition /disposition of land (Nurse Practitioner).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services;
Shawn Binns, Director of Recreation and Community Services; Donna Hewitt, Director
of Corporate and Strategic Initiatives.
Motion No. C110413 -6
Moved by Meyer, Seconded by Coutanche
Be it resolved that the confidential correspondence dated April 13, 2011 and presented
by Mayor H.S. Hughes and confidential memorandum dated April 13, 2011 and
presented by Shawn Binns, Director of Recreation and Community Services re:
Acquisition /disposition of land (Nurse Practitioner) be received; That staff negotiate a
lease agreement and determine expenses for the required renovations necessary to
accommodate the initial phase of the Nurse Practitioner Clinic and report back
accordingly; And That staff, in consultation with the Ministry of Health, identify a
preferred option for feasibility review for the Nurse Practitioner Clinic and report back
accordingly.
Carried.
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Council Minutes — April 13, 2011
e) Robin Dunn, CAO, re: Acquisition /disposition of land (Fire Suppression Storage).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services;
Hugh Murray, Deputy Fire Chief.
Motion No. C110413 -7
Moved by Evans, Seconded by Crawford
Be it resolved that the confidential correspondence dated April 11, 2011 and presented
by Robin Dunn, CAO, re: acquisition /disposition of land (Fire Suppression Storage) be
received; and further that staff proceed as directed.
Carried.
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on April 6, 2011.
Motion No. C110413 -8
Moved by Coutanche, Seconded by Meyer
Be it resolved that the draft minutes of the Council meeting held on Wednesday, April 6,
2011 be adopted as printed and circulated.
Carried.
b) Minutes of the Human Resources Committee meeting held on March 30, 2011.
Motion No. C110413 -9
Moved by Crawford, Seconded by Lancaster
Be it resolved that the draft minutes of the Human Resources Committee meeting held
on March 30, 2011 be received.
Carried.
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Council Minutes —April 13, 2011
7. RECOGNITION OF ACHIEVEMENTS:
None.
8. PUBLIC MEETINGS:
a) 7:00 p.m. Proposed Amendments to the Official Plan and Zoning By -Law, 2011- OPA -01
and 2011- ZBA -01, Concession 1, North Part Lot 10 (Oro), Township of Oro - Medonte,
2621 Gore Road (Napoleon/Wolf Steel).
Deputy Mayor Hough called the meeting to order at 7:15 p.m. and explained the public
meeting has been called under the authority of the Planning Act, Sections 17, 22 and
34, R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed
Amendments to the Official Plan and Zoning By -law 97 -95, Applications 2011- OPA -01
and 2011- ZBA -01 (Napoleon/Wolf Steel), North Part Lot 10, Concession 1, 2621 Gore
Road, Township of Oro - Medonte.
Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the
specified site on March 24, 2011 and posted on a sign on the subject property on the
same day.
The following correspondence was received at the meeting: Ministry of Transportation
dated April 7, 2011; Nottawasaga Valley Conservation Authority dated April 5, 2011;
Simcoe County District School Board dated April 1, 2011.
Steven Farquharson, Intermediate Planner, explained the purpose and effect of the
proposed Amendments. A Power Point presentation was presented.
Jamie Robinson, Senior Planner, Meridian Planning Consultants Ltd., on behalf of the
applicant, presented a PowerPoint presentation.
The following public persons offered verbal comments with respect to the proposed
Amendments: Richard Motyka, Napoleon; Chuck Lowe; Tony Byczko; Dan Hurley, C.C.
Tatham & Assoc.
Deputy Mayor Hough advised that written submissions will be received at the Township
office until April 29, 2011 and that no additional deputations to Council will be permitted
with respect to the proposed amendment.
A digital recording of the meeting is available for review at the Township Administration
Centre, 148 Line 7 South.
There being no further comments or questions, the meeting adjourned at 8:02 p.m.
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Council Minutes —April 13, 2011
9. DEPUTATIONS:
a) Mark Hamerton and Terry Evans, Central Ontario ATV Club, re: Proposal for Designated
ATV Trail.
Motion No. C110413 -10
Moved by Evans, Seconded by Lancaster
Be it resolved that the correspondence and presentation presented by Mark Hamerton
and Terry Evans, Central Ontario ATV Club, re: Proposal for Designated ATV Trail be
received and referred to the Recreation Technical Support Group for recommendations
for Council's consideration.
Carried.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. DS 2011 -04, Andria Leigh, Director of Development Services re: OMEGA —
Review of Mandate, Terms of Reference and Committee Composition [deferred from
March 2 meeting].
Motion No. C110413 -11
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. DS 2011 -004, Andria Leigh, Director of Development Services, re:
Oro - Medonte Environmental Advisory Group — Review of Mandate, Terms of
Reference, and Committee Composition be received and adopted.
2. That the appropriate by -law to endorse the revised Mandate and Terms of Reference
for the Oro - Medonte Environmental Advisory Technical Support Group (EATSG) be
brought forward for Council's consideration.
3. And Further That the Clerk proceed with the appropriate posting for interested
applicants for appointment to the Oro - Medonte Environmental Advisory Technical
Support Group.
Defeated.
Motion No. C110413 -12
Moved by Lancaster, Seconded by Meyer
Be it resolved that the working group of Council prepare a report outlining the revised
model, as described, for an Environmental Advisory Group for the Township of Oro -
Medonte.
Carried.
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Council Minutes —April 13, 2011
b) Report No. FD 2011 -04, Hugh Murray, Deputy Fire Chief, re: Rogers Wireless Inc.
Agreement.
Motion No. C110413 -13
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. FD 2011 -04, Hugh Murray, Deputy Fire Chief re: Rogers Renewal
Agreement be received and adopted.
2. That the Township enters into the First Renewal and Amending Co- Location
Agreement with Rogers Wireless Inc. as identified in Report No. FD 2011 -04.
3. That the Clerk bring forward the appropriate agreement for Council's consideration.
4. And Further That Rogers Wireless Inc. be notified of Council's decision under the
Deputy Fire Chief's signature.
Carried.
c) Doug Irwin, Director of Corporate Services /Clerk re: Council Laptops [to be distributed at
meeting].
Motion No. C110413 -14
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. CS 2011 -06, Doug Irwin, Director of Corporate Services /Clerk re:
Council Laptops be received and adopted.
2. That the parameters identified in Report No. CS 2011 -06 be adopted.
3. And Further That staff proceed with the acquisition of 7 laptops for the members of
Council.
Carried.
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Council Minutes —April 13, 2011
Report No. TES 2011 -04, Jerry Ball, Director of Transportation and Environmental
d) Services re: 2011 Vehicle Purchases [to be distributed at meeting].
Motion No. C110413 -15
Moved by Lancaster, Seconded by Crawford
Be it resolved:
1. That Report No. TES 2011 -04, Jerry Ball, Director of Transportation and
Environmental Services re: Results for 2011 Vehicle Purchases, (Transportation
Department; Environmental Services Department; and Parks and Recreation
Department) be received and adopted.
2. That the following quotations be awarded:
2011 Vehicle Quotations
Transportation Department
Jim Wilson Chevrolet, Orillia
ONE 1 /2 TON REGULAR CAB
PICK -UP
$20,233.78
Environmental Services
ONE 3 /4 TON REGULAR CAB
$26,165.15
Department
PICK -UP
Jim Wilson Chevrolet, Orillia
Parks and Recreation
ONE 1 /2 or 3 /4 or 1 TON CREW
$33,154.20 (1 ton)
Department
CAB PICK -UP
Jim Wilson Chevrolet, Orillia
3. And Further that the respective Contractors be notified accordingly.
Carried.
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Council Minutes — April 13, 2011
11. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, correspondence dated March 30, 2011 from Town of Ingersoll re:
Ontario Bill 22, An Act to Amend the Children's Law Reform Act.
Motion No. C110413 -16
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That the correspondence dated March 30, 2011 from the Town of Ingersoll and
presented by Mayor H.S. Hughes re: Ontario Bill 22, An Act to Amend the Children's
Law Reform Act be received.
2. That the Council of the Township of Oro - Medonte supports the Town of Ingersoll's
resolution to support Ontario Bill 22, an Act to Amend the Children's Law Reform
Act, to emphasize the importance of children's relationship with their parents and
grandparents.
3. And Further That Dalton McGuinty, Premier; Trevor Day, Clerk for The Standing
Committee on Social Policy; Garfield Dunlop, MPP, Simcoe North; the Town of
Ingersoll; Association of Municipalities of Ontario; Arthur Esdaile and Josephine
Chausse be advised of Council's decision under the Mayor's signature.
Carried.
b) Councillor Coutanche, re: Request for Letter of Support, HVPOA Spring Fling
Fundraiser, May 14, 2011.
Motion No. C110413 -17
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the information presented by Councillor Coutanche, re: Request for Letter of
Support, HVPOA Spring Fling Fundraiser, May 14, 2011 be received.
2. That the request for a letter of awareness and support of the Horseshoe Valley
Fundraisers for the Spring Fling Fundraiser, May 14, 2011 be approved.
3. And Further That the Director of Corporate Services /Clerk proceed accordingly.
Carried.
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Council Minutes —April 13, 2011
12. CONSENT AGENDA:
a) Announcements of Interest to the Public.
1. Carley Hall Pancake Breakfast, Carley Hall, April 30, 2011, 9:00 a.m.
b) Correspondence dated April 1, 2011 from Wayne Wilson, CAO /Secretary- Treasurer,
Nottawasaga Valley Conservation Authority re: NVCA 2011 Municipal Levy.
Staff Recommendation: Receive.
c) Correspondence dated March 22, 2011 from Janice McKinnon, Clerk, Township of
Ramara re: Support for Rural Schools in Ontario.
Staff Recommendation: Receive.
Motion No. C110413 -18
Moved by Crawford, Seconded by Evans
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public.
1. Carley Hall Pancake Breakfast, Carley Hall, April 30, 2011, 9:00 a.m.
b) Correspondence dated April 1, 2011 from Wayne Wilson, CAO /Secretary- Treasurer,
Nottawasaga Valley Conservation Authority re: NVCA 2011 Municipal Levy.
Received.
c) Correspondence dated March 22, 2011 from Janice McKinnon, Clerk, Township of
Ramara re: Support for Rural Schools in Ontario.
Received.
Carried.
Motion No. C110413 -19
Moved by Evans, Seconded by Lancaster
Be it resolved that Councillor Crawford attend the April 29, 2011 NVCA meeting and
assume Deputy Mayor Hough's role as Oro - Medonte's voting member; And That the
NVCA be notified, of Council's decision, under the Director of Corporate Services/
Clerk's signature.
Carried.
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Council Minutes —April 13, 2011
13. COMMUNICATIONS:
a) Correspondence dated March 31, 2011 from Wayne Wilson, CAO /Secretary- Treasurer,
Nottawasaga Valley Conservation Authority, re: Confirmation of Local Source Protection
Watershed Membership.
Motion No. C110413 -20
Moved by Evans, Seconded by Meyer
Be it resolved
1. That the correspondence dated March 31, 2011 from Wayne Wilson,
CAO /Secretary- Treasurer, Nottawasaga Valley Conservation Authority, re:
Confirmation of Local Source Protection Watershed Membership be received.
2. That Deputy Mayor Hough be appointed for the 2011 term.
3. And Further That the Director of Corporate Services /Clerk notify the applicant of
Council's decision.
Carried.
b) Correspondence dated March 31, 2011 from Donna Austin, Assistant Manager of
Community Use, Simcoe County District School Board re: SCDSB Partnership
Recognition Evening - Invitation, Tuesday, May 10, 2011, 4:00 -6:30 p.m., SCDSB
Education Centre, Midhurst.
Motion No. C110413 -21
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence dated March 31, 2011 from Donna Austin, Assistant
Manager of Community Use, Simcoe County District School Board re: SCDSB
Partnership Recognition Evening - Invitation, Tuesday, May 10, 2011, 4:00 -6:30
p.m., SCDSB Education Centre, Midhurst be received.
2. And Further That the CAO's office RSVP accordingly.
Carried.
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Council Minutes —April 13, 2011
c) Correspondence dated April 4, 2011 from Barbara Stewart re: Planned Paving for Line 7
North, from Moonstone Road North to Dead End.
Council consented to permit Fred Moynes and Dan Tomkinson to speak on the matter.
Motion No. C110413 -22
Moved by Meyer, Seconded by Evans
Be it resolved
1. That the correspondence dated April 4, 2011 from Barbara Stewart re: Planned
Paving for Line 7 North, from Moonstone Road North to Dead End be received.
2. And Further That the applicant be advised that the Township of Oro - Medonte will
consider the request upon receipt of a signed petition from the residents of the
applicable section of the said road.
Carried
d) Correspondence dated March 31, 2011 from Ken Tran, re: Request to Purchase Original
Road Allowance, Parts 3 and 5, Plan 51 R- 10064.
Motion No. C110413 -23
Moved by Evans, Seconded by Crawford
Be it resolved that the correspondence dated March 31, 2011 from Ken Tran, re:
Request to Purchase Original Road Allowance, Parts 3 and 5, Plan 51 R -10064 be
received and referred to staff for a report.
Carried.
14. NOTICE OF MOTIONS:
None.
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Council Minutes —April 13, 2011
15. BY -LAWS:
a) By -Law No. 2011 -054 A By -Law to Authorize the Execution of an Agreement
Motion No. C1 1 041 3 -24
Moved by Coutanche, Seconded by Meyer
Be it resolved that the following by -laws:
a) By -Law No. 2011 -054 A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and K.J. Beamish
Construction Co. Limited, for Hot Mix Paving for the North
and South Yards (Tender TES2011 -01).
b) By -Law No. 2011 -055 A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Duncor
Enterprises Inc. for Slurry Seal (Tender TES2011 -02).
c) By -Law No. 2011 -056 A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Da -Lee Dust
Control for "Dark Journal' Virgin Oil (Tender TES2011 -03)
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Between the Township of Oro - Medonte and K.J. Beamish
Construction Co. Limited for Hot Mix Paving for the North and
South Yards (Tender TES2011 -01).
b) By -Law No. 2011 -055
A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Duncor
Enterprises Inc. for Slurry Seal (Tender TES2011 -02).
c) By -Law No. 2011 -056
A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Da -Lee Dust
Control for "Dark Journal' Virgin Oil (Tender TES2011 -03).
d) By -Law No. 2011 -057
A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Dalton R. Lowe
and Sons Construction Ltd. for Supply, Haul, Mix and Pile
Winter Sand (Tender TES2011 -04).
e) By -Law No. 2011 -058
A By -law to Amend By -law No. 2010 -078, Being a By -law to
Appoint Municipal Law Enforcement Officers /Provincial
Offences Officers and To Repeal By -law No. 2008 -126, Being
a By -law to Appoint a Chief Municipal Law Enforcement
Officer.
Motion No. C1 1 041 3 -24
Moved by Coutanche, Seconded by Meyer
Be it resolved that the following by -laws:
a) By -Law No. 2011 -054 A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and K.J. Beamish
Construction Co. Limited, for Hot Mix Paving for the North
and South Yards (Tender TES2011 -01).
b) By -Law No. 2011 -055 A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Duncor
Enterprises Inc. for Slurry Seal (Tender TES2011 -02).
c) By -Law No. 2011 -056 A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Da -Lee Dust
Control for "Dark Journal' Virgin Oil (Tender TES2011 -03)
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Council Minutes —April 13, 2011
d) By -law No. 2011 -057 A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Dalton R.
Lowe and Sons Construction Ltd. for Supply, Haul, Mix
and Pile Winter Sand (Tender TES2011 -04).
e) By -Law No. 2011 -058 A By -law to Amend By -law No. 2010 -078, Being a By -law
to Appoint Municipal Law Enforcement Officers /Provincial
Offences Officers And To Repeal By -law No. 2008 -126,
Being a By -law to Appoint a Chief Municipal Law
Enforcement Officer.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
18. CONFIRMATION BY -LAW:
a) By -Law No. 2011 -053 Being a By -Law to Confirm the Proceedings of the Council
Meeting Held on Wednesday, April 13, 2011.
Motion No. C110413 -25
Moved by Crawford, Seconded by Evans
Be it resolved that By -Law No. 2011 -053, being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, April 13, 2011 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Minutes —April 13, 2011
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C110413 -26
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now adjourn at 9:34 p.m.
Carried.
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