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04 27 2011 Council AgendaTownship of rite Proud Heritage, Exciting Future THE TOWNSHIP OF ORO- MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS Wednesday, April 27, 2011 6:00 p.m. - Closed Session 7:00 p.m. - Open Session 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Mayor H.S. Hughes, re: Acquisition /disposition of land (Nurse Practitioner). d) Councillor Coutanche, re: Personal matters about an identifiable individual (CAO Performance Management). e) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Staffing Update). f) Robin Dunn, CAO, re: Acquisition /disposition of land (Lake Simcoe Regional Airport). g) Doug Irwin, Director of Corporate Services /Clerk, re: Solicitor - client privilege (Unowned Road Allowances). h) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land (Request to Purchase Part of McKay Street). i) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land (Request to Purchase, 2299 Highway 11 North). j) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land (Request to Purchase, Parts 3 and 5, Plan 51 R- 10064). k) Doug Irwin, Director of Corporate Services /Clerk, re: Personal matters about an identifiable individual (Municipal Law Enforcement). 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on April 13, 2011. Page 1 of 117 Page 20 -30 31 32 -33 34 -36 37 -45 46 -51 52 -59 60 -64 65 -67 Council Meeting Agenda - April 27, 2011. 6. MINUTES OF COUNCIL AND COMMITTEES: b) Minutes of Committee of Adjustment meeting held on April 21, 2011 [to be distributed under separate cover]. 7. RECOGNITION OF ACHIEVEMENTS: a) Correspondence received April 15, 2011 from Richard Woodward, re: Recognition of Oro - Medonte Firefighters. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: None. 10. REPORTS OF MUNICIPAL OFFICERS: a) Report No. Fl 2011 -13, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO, re: Statement of Accounts — March 31, 2011. b) Doug Irwin, Director of Corporate Services /Clerk, re: Rescheduling of May 4, 2011 Council Meeting to May 18, 2011 and Rescheduling of May 25, 2011 Closed Session Commencement Time - 4:30 p.m., Open Session Commencement Time - 7:00 p.m. c) Report No. DS2011 -011, Andria Leigh, Director of Development Services, re: Certificate of Maintenance and Final Acceptance (Underground and Aboveground Services) for Arbourwood Estates Ltd. Phases II and III, Registered Plans M -696 and M -767 [Refer to Items 15a), b), f)]. d) Report No. DS2011 -014, Andria Leigh, Director of Development Services, re: Recurrent Energy — Orillia 2 Solar Energy Generation Project. e) Report No. DS2011 -015, Andria Leigh, Director of Development Services, re: Indian Park Association — Revisions to Site Plan Agreement - Lots 2 and 14. f) Doug Irwin, Director of Corporate Services /Clerk, re: Draft By -law, 2011 -030, A By -Law to Regulate the Place and Use of Election Signs within the Township of Oro - Medonte and to Repeal By -Law No. 2010 -102. 11. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, re: 2nd Annual Night at the Museum, Simcoe County Museum, June 2, 2011. b) Mayor H.S. Hughes, re: Draft 2011 CAO Work Objectives [to be distributed at the meeting]. c) Councillor Coutanche re: Working Group Report, Environmental Advisory Group [to be distributed under separate cover]. Page 2 of 117 Page 68 -75 76 -80 81 82 83 -86 87 88 -89 90 91 -93 94 -96 Council Meeting Agenda - April 27, 2011. 12. CONSENT AGENDA: a) Announcements of Interest to the Public - None. b) Minutes of the Barrie Public Library meeting held on January 27, 2011. Staff Recommendation: Receive. c) Minutes of Midland Public Library Board meeting held on March 10, 2011. Staff Recommendation: Receive. d) Correspondence dated March 28, 2011 from Susan Lang, Managing Director, Port of Orillia, Orillia District Chamber of Commerce, re: Port of Orillia Opening Ceremonies. Staff Recommendation: Receive. e) City of Barrie, Notice of Open House: Barrie's Sustainable Waste Management Strategy, May 4, 2011 at Holly Community Centre, May 5, 2011 at East Bayfield Community Centre. Staff Recommendation: Receive. f) Correspondence dated April 18, 2011 from Clearview Township and correspondence dated March 30, 2011 from Bob Chiarelli, Minister, Ministry of Infrastructure re: Provincial Development Facilitator, Proposed Amendment 1, Growth Plan for the Greater Golden Horseshoe, 2006. Staff Recommendation: Receive. 13. COMMUNICATIONS: a) Correspondence dated March 15, 2011 from Tony Katarynych, Chair, Orillia & Area Physician Recruitment & Retention Committee, re: Appointment to Orillia & Area Physician Recruitment & Retention Committee [deferred from April 6, 2011 meeting]. b) Correspondence dated April 15, 2011 from Sandra Kranc, City Clerk, City of Oshawa, re: School Board's Declaration of Voting Day as a Professional Activity Day. c) Correspondence dated April 18, 2011 from Tom Stoer, re: Planned Paving for Line 5 North, from Horseshoe Valley Road. 14. NOTICE OF MOTIONS: None. 15. BY -LAWS: a) By -Law No. 2011 -059 Being a By -Law to Authorize the Issuance of the Certificate of Maintenance and Final Acceptable (Underground and Aboveground Services) for Arbourwood Estates Ltd. — Arbourwood Estates — Phase 2, Registered Plan 51M-696. b) By -Law No. 2011 -060 Being a By -Law to Authorize the Issuance of the Certificate of Maintenance and Final Acceptance Page 3 of 117 Page 97 -109 110 -113 d) 114 115 -116 f) 117 Council Meeting Agenda - April 27, 2011. 15. BY -LAWS: c) By -Law No. 2011 -062 By -Law No. 2011 -063 e) By -Law No. 2011 -064 By -Law No. 2011 -065 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18. CONFIRMATION BY -LAW: a) By -Law No. 2011 -061 19. ADJOURNMENT: a) Motion to Adjourn. (Aboveground and Underground Services) for Arbourwood Estates Ltd. Phase III, Registered Plan 51M-767. A By -law to Authorize the Execution of a First Renewal and Amending Co- Location Agreement with Rogers Wireless Inc. Being a By -law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers And to Repeal By- Law Nos. 2010 -078, 2011 -046 and 2011 -058. A By -law to Amend By -Law, 2010 -093, "A By -law of The Corporation of the Township of Oro - Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By -law). A By -law to Assume and Establish Highways Within the Township of Oro - Medonte Red Oak Crescent from Walnut Drive to Walnut Drive Plan 51M-696, Basswood Circle Plan 51M-696, Jenna Court Plan 51M-696 and 51M-767, Diane Court Plan 51M-696 and 51M-767. Being a By -Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, April 27, 2011. Page 4 of 117 6a) - Minutes of Council meeting held on A... �/ THE TOWNSHIP OF ORO- MEDONTE �.� REGULAR COUNCIL MEETING MINUTES Township of Council Chambers Proud Heritage, Exciting Future Wednesday, April 13, 2011 2006 - 2010 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans TIME: 6:00 p.m. Staff Present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services; Donna Hewitt, Director of Corporate Strategic Initiatives; Shawn Binns, Director of Recreation and Community Services; Jerry Ball, Director of Transportation and Environmental Services; Hugh Murray, Deputy Fire Chief; Tamara Obee, Manager, Health & Safety, Human Resources; Steven Farquharson, Intermediate Planner; Glenn White, Manager of Planning Services; Janette Teeter, Deputy Clerk Also Present: Trevor Simpson, Orval Hutchinson, Earl Dellinger, George Cameron, Bruce Campbell, Brian Bartholomew, Ann Budge, Howard Leake, Don Elgie, John Jenkins, Fred Brittain, Fred Moynes, Dan Tomkinson, Terry Evans, Mark Hamerton, Garth Daniels, Chuck Lowe, Tony Byczko, Terri Welsh, F.B. Smith, Judy Smith, Sheila Craig, Ann Truyens 1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 15 Page 5 of 117 6a) - Minutes of Council meeting held on A... Council Minutes — April 13, 2011 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C110413 -1 Moved by Crawford, Seconded by Lancaster Be it resolved that the agenda for the Council meeting of Wednesday, April 13, 2011 be received and adopted, as amended to add item 4e) Robin Dunn, CAO, re: Acquisition /disposition of land (Fire Suppression Storage). 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. C110413 -2 Moved by Meyer, Seconded by Coutanche b) Motion to Rise and Report. Motion No. C110413 -3 Moved by Evans, Seconded by Lancaster Be it resolved that we do now go in Closed Session at 6:02 p.m. to discuss • personal matter affecting an identifiable individual, • acquisition /disposition of land. Carried. Carried. Be it resolved that we do now Rise at 7:05 p.m. and Report on the Closed Session Items 4c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Staffing Update), 4d) Mayor H.S. Hughes, re: Acquisition /disposition of land (Nurse Practitioner) and 4e) Robin Dunn, CAO, re: Acquisition /disposition of land (Fire Suppression Storage). Carried. Page 2 of 15 Page 6 of 117 6a) - Minutes of Council meeting held on A... Council Minutes — April 13, 2011 c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Staffing Update). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Tamara Obee, Manager, Health & Safety, Human Resources. Motion No. C110413 -4 Moved by Coutanche, Seconded by Meyer Be it resolved that the confidential verbal information presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual (Staffing Update) be received. Carried. Motion No. C110413 -5 Moved by Evans, Seconded by Crawford Be it resolved that the confidential correspondence dated March 20, 2011 and presented by Robin Dunn, CAO re: Personal matters about an identifiable individual (Staffing Update — Playfair) be received with regrets and best wishes. d) Mayor H.S. Hughes, re: Acquisition /disposition of and (Nurse Practitioner). Motion No. C110413 -6 Moved by Meyer, Seconded by Coutanche Carried. The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services; Shawn Binns, Director of Recreation and Community Services; Donna Hewitt, Director of Corporate and Strategic Initiatives. Be it resolved that the confidential correspondence dated April 13, 2011 and presented by Mayor H.S. Hughes and confidential memorandum dated April 13, 2011 and presented by Shawn Binns, Director of Recreation and Community Services re: Acquisition /disposition of land (Nurse Practitioner) be received; That staff negotiate a lease agreement and determine expenses for the required renovations necessary to accommodate the initial phase of the Nurse Practitioner Clinic and report back accordingly; And That staff, in consultation with the Ministry of Health, identify a preferred option for feasibility review for the Nurse Practitioner Clinic and report back accordingly. Carried. Page 3 of 15 Page 7 of 117 6a) - Minutes of Council meeting held on A... Council Minutes — April 13, 2011 e) Robin Dunn, CAO, re: Acquisition /disposition of land (Fire Suppression Storage). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services; Hugh Murray, Deputy Fire Chief. Motion No. C110413 -7 Moved by Evans, Seconded by Crawford Be it resolved that the confidential correspondence dated April 11, 2011 and presented by Robin Dunn, CAO, re: acquisition /disposition of land (Fire Suppression Storage) be received; and further that staff proceed as directed. Carried. 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on April 6, 2011. Motion No. C110413 -8 Moved by Coutanche, Seconded by Meyer Be it resolved that the draft minutes of the Council meeting held on Wednesday, April 6, 2011 be adopted as printed and circulated. Carried. b) Minutes of the Human Resources Committee meeting held on March 30, 2011. Motion No. C110413 -9 Moved by Crawford, Seconded by Lancaster Be it resolved that the draft minutes of the Human Resources Committee meeting held on March 30, 2011 be received. Carried. Page 4 of 15 Page 8 of 117 6a) - Minutes of Council meeting held on A... Council Minutes — April 13, 2011 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: a) 7:00 p.m. Proposed Amendments to the Official Plan and Zoning By -Law, 2011- OPA -01 and 2011 - ZBA -01, Concession 1, North Part Lot 10 (Oro), Township of Oro - Medonte, 2621 Gore Road (Napoleon/Wolf Steel). Deputy Mayor Hough called the meeting to order at 7:15 p.m. and explained the public meeting has been called under the authority of the Planning Act, Sections 17, 22 and 34, R.S.O. 1990 c. P.13, to obtain public comment with respect to a proposed Amendments to the Official Plan and Zoning By -law 97 -95, Applications 2011- OPA -01 and 2011 - ZBA -01 (Napoleon/Wolf Steel), North Part Lot 10, Concession 1, 2621 Gore Road, Township of Oro - Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on March 24, 2011 and posted on a sign on the subject property on the same day. The following correspondence was received at the meeting: Ministry of Transportation dated April 7, 2011; Nottawasaga Valley Conservation Authority dated April 5, 2011; Simcoe County District School Board dated April 1, 2011. Steven Farquharson, Intermediate Planner, explained the purpose and effect of the proposed Amendments. A Power Point presentation was presented. Jamie Robinson, Senior Planner, Meridian Planning Consultants Ltd., on behalf of the applicant, presented a PowerPoint presentation. The following public persons offered verbal comments with respect to the proposed Amendments: Richard Motyka, Napoleon; Chuck Lowe; Tony Byczko; Dan Hurley, C.C. Tatham & Assoc. Deputy Mayor Hough advised that written submissions will be received at the Township office until April 29, 2011 and that no additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South. There being no further comments or questions, the meeting adjourned at 8:02 p.m. Page 5 of 15 Page 9 of 117 6a) - Minutes of Council meeting held on A... Council Minutes — April 13, 2011 9. DEPUTATIONS: a) Mark Hamerton and Terry Evans, Central Ontario ATV Club, re: Proposal for Designated ATV Trail. Motion No. C110413-10 Moved by Evans, Seconded by Lancaster Be it resolved that the correspondence and presentation presented by Mark Hamerton and Terry Evans, Central Ontario ATV Club, re: Proposal for Designated ATV Trail be received and referred to the Recreation Technical Support Group for recommendations for Council's consideration. 10.REPORTS OF MUNICIPAL OFFICERS: a) Report No. DS 2011 -04, Andria Leigh, Director of Development Services re: OMEGA — Review of Mandate, Terms of Reference and Committee Composition [deferred from March 2 meeting]. Motion No. C110413-11 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report No. DS 2011 -004, Andria Leigh, Director of Development Services, re: Oro - Medonte Environmental Advisory Group — Review of Mandate, Terms of Reference, and Committee Composition be received and adopted. 2. That the appropriate by -law to endorse the revised Mandate and Terms of Reference for the Oro - Medonte Environmental Advisory Technical Support Group (EATSG) be brought forward for Council's consideration. 3. And Further That the Clerk proceed with the appropriate posting for interested applicants for appointment to the Oro - Medonte Environmental Advisory Technical Support Group. Motion No. C110413-12 Moved by Lancaster, Seconded by Meyer Carried. Defeated. Be it resolved that the working group of Council prepare a report outlining the revised model, as described, for an Environmental Advisory Group for the Township of Oro - Medonte. Carried. Page 6 of 15 Page 10 of 117 6a) - Minutes of Council meeting held on A... Council Minutes — April 13, 2011 b) Report No. FD 2011 -04, Hugh Murray, Deputy Fire Chief, re: Rogers Wireless Inc. Agreement. Motion No. C110413-13 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. FD 2011 -04, Hugh Murray, Deputy Fire Chief re: Rogers Renewal Agreement be received and adopted. 2. That the Township enters into the First Renewal and Amending Co- Location Agreement with Rogers Wireless Inc. as identified in Report No. FD 2011 -04. 3. That the Clerk bring forward the appropriate agreement for Council's consideration. 4. And Further That Rogers Wireless Inc. be notified of Council's decision under the Deputy Fire Chiefs signature. c) Doug Irwin, Director of Corporate Services /Clerk re: Council Laptops [to be distributed at meeting]. Motion No. C110413-14 Moved by Coutanche, Seconded by y Me er Carried. Be it resolved 1. That Report No. CS 2011 -06, Doug Irwin, Director of Corporate Services /Clerk re: Council Laptops be received and adopted. 2. That the parameters identified in Report No. CS 2011 -06 be adopted. 3. And Further That staff proceed with the acquisition of 7 laptops for the members of Council. Carried. Page 7 of 15 Page 11 of 117 Transportation Department Jim Wilson Chevrolet, Orillia ONE 1 /2 TON REGULAR CAB PICK -UP $20,233.78 Environmental Services Department Jim Wilson Chevrolet, Orillia ONE 3 /4 TON REGULAR CAB PICK -UP $26,165.15 Parks and Recreation Department Jim Wilson Chevrolet, Orillia ONE 1 /2 or 3 /4 or 1 TON CREW CAB PICK -UP $33,154.20 (1 ton) 6a) - Minutes of Council meeting held on A... Council Minutes — April 13, 2011 Report No. TES 2011 -04, Jerry Ball, Director of Transportation and Environmental d) Services re: 2011 Vehicle Purchases [to be distributed at meeting]. Motion No. C110413-15 Moved by Lancaster, Seconded by Crawford Be it resolved: 1. That Report No. TES 2011 -04, Jerry Ball, Director of Transportation and Environmental Services re: Results for 2011 Vehicle Purchases, (Transportation Department; Environmental Services Department; and Parks and Recreation Department) be received and adopted. 2. That the following quotations be awarded: 2011 Vehicle Quotations 3. And Further that the respective Contractors be notified accordingly. Carried. Page 8 of 15 Page 12 of 117 6a) - Minutes of Council meeting held on A... Council Minutes — April 13, 2011 11.REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, correspondence dated March 30, 2011 from Town of Ingersoll re: Ontario Bill 22, An Act to Amend the Children's Law Reform Act. Motion No. C110413-16 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the correspondence dated March 30, 2011 from the Town of Ingersoll and presented by Mayor H.S. Hughes re: Ontario Bill 22, An Act to Amend the Children's Law Reform Act be received. 2. That the Council of the Township of Oro - Medonte supports the Town of Ingersoll's resolution to support Ontario Bill 22, an Act to Amend the Children's Law Reform Act, to emphasize the importance of children's relationship with their parents and grandparents. 3. And Further That Dalton McGuinty, Premier; Trevor Day, Clerk for The Standing Committee on Social Policy; Garfield Dunlop, MPP, Simcoe North; the Town of Ingersoll; Association of Municipalities of Ontario; Arthur Esdaile and Josephine Chausse be advised of Council's decision under the Mayor's signature. b) Councillor Coutanche, re: Request for Letter of Support, HVPOA Spring Fling Fundraiser, May 14, 2011. Motion No. C110413-17 Moved by Meyer, Seconded by Coutanche Carried. Be it resolved 1. That the information presented by Councillor Coutanche, re: Request for Letter of Support, HVPOA Spring Fling Fundraiser, May 14, 2011 be received. 2. That the request for a letter of awareness and support of the Horseshoe Valley Fundraisers for the Spring Fling Fundraiser, May 14, 2011 be approved. 3. And Further That the Director of Corporate Services /Clerk proceed accordingly. Carried. Page 9 of 15 Page 13 of 117 6a) - Minutes of Council meeting held on A... Council Minutes — April 13, 2011 12.CONSENT AGENDA: a) Announcements of Interest to the Public. 1. Carley Hall Pancake Breakfast, Carley Hall, April 30, 2011, 9:00 a.m. b) Correspondence dated April 1, 2011 from Wayne Wilson, CAO /Secretary- Treasurer, Nottawasaga Valley Conservation Authority re: NVCA 2011 Municipal Levy. Staff Recommendation: Receive. c) Correspondence dated March 22, 2011 from Janice McKinnon, Clerk, Township of Ramara re: Support for Rural Schools in Ontario. Staff Recommendation: Receive. Motion No. C110413-18 Moved by Crawford, Seconded by Evans Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public. 1. Carley Hall Pancake Breakfast, Carley Hall, April 30, 2011, 9:00 a.m. b) Correspondence dated April 1, 2011 from Wayne Wilson, CAO /Secretary- Treasurer, Nottawasaga Valley Conservation Authority re: NVCA 2011 Municipal Levy. Received. c) Correspondence dated March 22, 2011 from Janice McKinnon, Clerk, Township of Ramara re: Support for Rural Schools in Ontario. Received. Motion No. C110413-19 Moved by Evans, Seconded by Lancaster Carried. Be it resolved that Councillor Crawford attend the April 29, 2011 NVCA meeting and assume Deputy Mayor Hough's role as Oro - Medonte's voting member; And That the NVCA be notified, of Council's decision, under the Director of Corporate Services/ Clerk's signature. Carried. Page 10 of 15 Page 14 of 117 6a) - Minutes of Council meeting held on A... Council Minutes — April 13, 2011 13. COMMUNICATIONS: a) Correspondence dated March 31, 2011 from Wayne Wilson, CAO /Secretary- Treasurer, Nottawasaga Valley Conservation Authority, re: Confirmation of Local Source Protection Watershed Membership. Motion No. C110413-20 Moved by Evans, Seconded by Meyer Be it resolved 1. That the correspondence dated March 31, 2011 from Wayne Wilson, CAO /Secretary- Treasurer, Nottawasaga Valley Conservation Authority, re: Confirmation of Local Source Protection Watershed Membership be received. 2. That Deputy Mayor Hough be appointed for the 2011 term. 3. And Further That the Director of Corporate Services /Clerk notify the applicant of Council's decision. b) Correspondence dated March 31, 2011 from Donna Austin, Assistant Manager of Community Use, Simcoe County District School Board re: SCDSB Partnership Recognition Evening - Invitation, Tuesday, May 10, 2011, 4:00 -6:30 p.m., SCDSB Education Centre, Midhurst. Motion No. C110413-21 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the correspondence dated March 31, 2011 from Donna Austin, Assistant Manager of Community Use, Simcoe County District School Board re: SCDSB Partnership Recognition Evening - Invitation, Tuesday, May 10, 2011, 4:00 -6:30 p.m., SCDSB Education Centre, Midhurst be received. 2. And Further That the CAO's office RSVP accordingly. Carried. Carried. Page 11 of 15 Page 15 of 117 6a) - Minutes of Council meeting held on A... Council Minutes — April 13, 2011 c) Correspondence dated April 4, 2011 from Barbara Stewart re: Planned Paving for Line 7 North, from Moonstone Road North to Dead End. Council consented to permit Fred Moynes and Dan Tomkinson to speak on the matter. Motion No. C110413-22 Moved by Meyer, Seconded by Evans Be it resolved 1. That the correspondence dated April 4, 2011 from Barbara Stewart re: Planned Paving for Line 7 North, from Moonstone Road North to Dead End be received. 2. And Further That the applicant be advised that the Township of Oro - Medonte will consider the request upon receipt of a signed petition from the residents of the applicable section of the said road. d) Correspondence dated March 31, 2011 from Ken Tran, re: Request to Purchase Original Road Allowance, Parts 3 and 5, Plan 51R-10064. Motion No. C110413 -23 ' ''‘1111101116 ''NINIk Moved by Evans, Seconded by Crawford lik Be it resolved that the correspondence dated March 31, 2011 from Ken Tran, re: Request to Purchase Original Road Allowance, Parts 3 and 5, Plan 51 R -10064 be received and referred to staff for a report. 14. NOTICE OF MOTIONS: N. None. Carried Carried. Page 12 of 15 Page 16 of 117 6a) - Minutes of Council meeting held on A... Council Minutes — April 13, 2011 15. BY -LAWS: a) By -Law No. 2011 -054 A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and K.J. Beamish Construction Co. Limited for Hot Mix Paving for the North and South Yards (Tender TES2011 -01). b) By -Law No. 2011 -055 A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and Duncor Enterprises Inc. for Slurry Seal (Tender TES2011 -02). c) By -Law No. 2011 -056 A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and Da -Lee Dust Control for "Dark Journal" Virgin Oil (Tender TES2011 -03). d) By -Law No. 2011 -057 A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and Dalton R. Lowe and Sons Construction Ltd. for Supply, Haul, Mix and Pile Winter Sand (Tender TES2011 -04). e) By -Law No. 2011 -058 A By -law to Amend By -law No. 2010 -078, Being a By -law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers and To Repeal By -law No. 2008 -126, Being a By -law to Appoint a Chief Municipal Law Enforcement Officer. Motion No. C110413-24 Moved by Coutanche, Seconded by Meyer Be it resolved that the following by -laws: a) By -Law No. 2011 -054 A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and K.J. Beamish Construction Co. Limited, for Hot Mix Paving for the North and South Yards (Tender TES2011 -01). b) By -Law No. 2011 -055 A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and Duncor Enterprises Inc. for Slurry Seal (Tender TES2011 -02). c) By -Law No. 2011 -056 A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and Da -Lee Dust Control for "Dark Journal" Virgin Oil (Tender TES2011 -03) Page 13 of 15 Page 17 of 117 6a) - Minutes of Council meeting held on A... Council Minutes — April 13, 2011 d) By -law No. 2011 -057 A By -Law to Authorize the Execution of an Agreement Between the Township of Oro - Medonte and Dalton R. Lowe and Sons Construction Ltd. for Supply, Haul, Mix and Pile Winter Sand (Tender TES2011 -04). e) By -Law No. 2011 -058 A By -law to Amend By -law No. 2010 -078, Being a By -law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers And To Repeal By -law No. 2008 -126, Being a By -law to Appoint a Chief Municipal Law Enforcement Officer. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. 16.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18.CONFIRMATION BY -LAW: IC a) By -Law No. 2011 -053 Being a By -Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, April 13, 2011. Motion No. C110413-25 Moved by Crawford, Seconded by Evans No ink Carried. Be it resolved that By -Law No. 2011 -053, being a by -law to confirm the proceedings of the Council meeting held on Wednesday, April 13, 2011 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 14 of 15 Page 18 of 117 6a) - Minutes of Council meeting held on A... Council Minutes — April 13, 2011 19.ADJOURNMENT: a) Motion to Adjourn. Motion No. C110413-26 Moved by Meyer, Seconded by Coutanche Be it resolved that we do now adjourn at 9:34 p.m. Mayor, H.S. Hughes Clerk, J. Douglas Irwin Carried. Page 15 of 15 Page 19 of 117 6b) - Minutes of Committee of Adjustment m... 7vuauliip of #e Thursday, April 21, 2011 Time: 10:01 a.m. Present: Proud Heritage, Exciting Fntrrr Larry Tupling, Chair Bruce Chappell Scott Macpherson THE TOWNSHIP OF ORO- MEDONTE COMMITTEE OF ADJUSTMENT MEETING MINUTES Council Chambers Allan Johnsen Roy Haste Staff present: Steven Farquharson, Secretary : jeasul..r /Intermediate Planner Alan Wiebe, Planner Marie Brissette, Deputy Secretary Treasurer /Committee Coordinator 1. OPENING OF MEETING: Larry Tupling assumed the Chair a -lied the meeting to order. 2. ADOPTION OF THE AGENDA: a) Motion to adopt the agenda. Motion No. CA110421 -1 Moved by Macpherson, Seconded by Hastings It is recommended that the agenda for the Committee of Adjustment meeting of Thursday, April 21, 2011 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. Page 1 of 11 Page 20 of 117 6b) - Minutes of Committee of Adjustment m... Committee of Adjustment Minutes — April 21, 2011 4. ADOPTION OF MINUTES: a) Minutes of Committee of Adjustment meeting held on March 17, 2011. Motion No. CA110421 -2 Moved by Macpherson, Seconded by Johnson It is recommended that the minutes of the Committee of Adjustment meeting of Thursday, March 17, 2011 be adopted as amended to add under 5e) 201 1 -A -04 - Catherine Bass "The Committee received correspondence dated March 10, 2011 from Douglas and Kimberley Campbell." 5. PUBLIC MEETINGS: Carried. a) 2011 -B -02 - Douglas and Catherine Shelswell West Half of Lot 15, Concession 14, Part 1, Plan 51R-37806 Transpose an existing lot, located at West Half of Lot 15 Concession 14, Part 1 on Plan 51 R- 37806, to a location immediate north -west of 2278 15/16 Sideroad East. No one was present. Motion No. CA110421 -3 Moved by Macpherson, Seconded by Johnson It is recommended that the Committee of Adjustment defers Consent Application 2011 -B -02, for proper notice to be given in accordance with the Planning Act. Carried. Page 2 of 11 Page 21 of 117 6b) - Minutes of Committee of Adjustment m... Committee of Adjustment Minutes — April 21, 2011 b) 2011 -B -04 - Wayne and Catherine Blakely 387 Ingram Road, North -East 1 /4 of Lot 8, Concession 7 Permit the creation of a new agricultural lot by way of severance for a proposed equestrian facility. Catherine Blakely, applicant, was present. Bob Yard questioned if the zoning would allow for a residential home to be built. Andrew Yorke noted concerns over the area becoming urban rather than rural. Kathryn Peet reiterated Mr. Yorke's comments and read out correspondence from Larry and Vicky Douglas. Murielle Stint, interested purchaser of land, reviewed her plans for a home and paddocks for the property. Mark Lamoureux noted his objection to the application. Motion No. CA110421 -4 Moved by Chappell, Seconded by Hastings It is recommended that the Committee of Adjustment grants provisional approval for Consent Application 2011 -B -04, being to permit the creation of a lot with an average depth of 214 metres, and frontage along Ingram Road of 201 metres, and a lot area of 4.0 hectares, subject to the following conditions: 1. That three copies of a Registered Reference Plan of the subject lands prepared by an Ontario Land Surveyor be submitted to the Committee Secretary- Treasurer; 2. That the maximum total lot area for the severed lot be no greater than approximately 4.0 hectares; 3. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 4. That the applicant pay $2,000.00 for the lot created as cash -in -lieu of a parkland contribution; 5. That all municipal taxes be paid to the Township of Oro - Medonte; 6. And That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Page 3 of 11 Page 22 of 117 6b) - Minutes of Committee of Adjustment m... Committee of Adjustment Minutes — April 21, 2011 c) 2011 -B -05 - George and Edna Caldwell Lot 21, Concession 3 (Former Township of Oro) Permit a lot addition /boundary adjustment. Klaus Jacoby, solicitor, and Jim Blackstock, interested purchaser, were present. Motion No. CA110421 -5 Moved by Macpherson, Seconded by Chappell It is recommended that the Committee of Adjustment grants provisional approval for Consent Application 2011 -B -05, being to permit a lot addition /boundary adjustment, for the conveyance of approximately 0.5 hectares with frontage of approximately 36 metres along Line 3 South and a depth of approximately 112 metres, subject to the following conditions: 1. That three copies of a Registered Reference Plan for the subject land indicating the severed parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary - Treasurer; 2. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 3. That the applicant's solicitor provides an undertaking that the severed lands and the lands to be enhanced will merge in title; 4. And That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried. Page 4 of 11 Page 23 of 117 6b) - Minutes of Committee of Adjustment m... Committee of Adjustment Minutes — April 21, 2011 d) 2011 -B -06 - Alexander and Ronald Mollison, Joanne Babiy 54 and 56 Stanley Avenue, Plan 626, Lots 227, 228 and 229 Permit the creation of a new residential lot by way of severance in conjunction with Variance Applications 2011 -A -08 and 2011 -A -09. 2011 -A -08 and 2011 -A -09 - Alexander and Ronald Mollison, Joanne Babiy 54 and 56 Stanley Avenue, Plan 626, Lots 227, 228 and 229 Relief from the minimum lot area and lot frontage requirements for the creation of a new residential lot and the retained lands in conjunction with Consent Application 2011 -B -06. No one was present. Motion No. CA110421 -6 Moved by Macpherson, Seconded by Chappell It is recommended that the Committee of Adjustment 1. Defers Consent Application 2011 -B -06, at the requested that the applicant in order to provide additional material to be submitted to the Township for review and approval of the Chief Building Official. 2. Defers Variance Application 2011 -A -08, for relief from the minimum required lot frontage and lot area provisions of Zoning By -law 97 -95 for the proposed severed lands, subject to additional appropriate material submitted to the satisfaction of the Chief Building Official. 3. Defers Variance Application 2011 -A -09, for relief from the minimum required lot frontage and lot area provisions of Zoning By -law 97 -95 for the proposed retained lands, subject to additional appropriate material submitted to the satisfaction of the Chief Building Official. Carried. Page 5 of 11 Page 24 of 117 6b) - Minutes of Committee of Adjustment m... Committee of Adjustment Minutes — April 21, 2011 e) 2011 -A -01 (Revised) - Duane Wright and Janice Lefaive 103 Blueberry Marsh Road, Concession 2, East Part Lot 65 Relief from Minimum front yard, Maximum height and Maximum floor area. Duane Wright, applicant, was present. Motion No. CA110421 -7 Moved by Macpherson, Seconded by Johnson It is recommended that the Committee of Adjustment approves Variance Application 2011 - A-01 (Revised), specifically, to permit the construction of a detached accessory building occupying a total area of approximately 125 square metres (1,344 square feet), with a height of 5.2 metres (17.1 feet) on the subject property, subject to the following conditions: 1. That, notwithstanding Sections 5.1.4 and 5.1.6 of Zoning By -law 97 -95, the building /structure shall otherwise comply with all other applicable provisions of the Zoning By -Law for detached accessory buildings; 2. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by verifying, in writing, that the detached accessory building not exceed approximately: a. 5.2 metres in height above grade; and b. 125 square metres in floor area; 3. That the applicant obtain any permits and /or approvals, if required, from Nottawasaga Valley Conservation Authority; 4. And That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. Carried. Page 6 of 11 Page 25 of 117 6b) - Minutes of Committee of Adjustment m... Committee of Adjustment Minutes — April 21, 2011 f) 2011 -A -02 (Revised) - Dr. Gerry Arbus 797 Woodland Drive, Plan 1329, Lot 7 (Former Orillia) Relief from Setback from Water Courses. Dr. Gerard Arbus, applicant, was present. Motion No. CA110421 -8 Moved by Macpherson, Seconded by Chappell It is recommended that the Committee of Adjustment approves Variance Application 2011 - A-02 (Revised), specifically, for the construction of a new dwelling and detached private garage as near as 6.0 metres from the top of bank of the watercourse, subject to the following conditions: 1. That the size and setbacks of the proposed dwelling be in conformity with the sketches submitted with the application and approved by the Committee; 2. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of the foundation so that: i. The dwelling be located no closer than 6.0 metres the top of bank of the watercourse; ii. The proposed private garage be located no closer than 6.0 metres from the top of bank of the watercourse; 3. That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13; 4. And That the applicant obtain approvals, if required, from the Lake Simcoe Region Conservation Authority. Carried. Page 7 of 11 Page 26 of 117 6b) - Minutes of Committee of Adjustment m... Committee of Adjustment Minutes — April 21, 2011 g) 2011 - - 05 - Skyline Horseshoe Valley Inc. East Half of Lot 2, Concession 3 Relief from Permitted Uses in the Private Recreation (PR) Zone, which do not identify Paintball as a permitted use. No one was present. Motion No. CA110421 -9 Moved by Macpherson, Seconded by Chappell It is recommended that the Committee of Adjustment defers Variance Application 2011 -A- 05, being for relief from Table A5 of Zoning By -law 97 -95 "Permitted Uses" in the Private Recreation (PR) Zone, subject to the completion of an Environmental Impact Study (EIS), and its submission and review by Township and Nottawasaga Valley Conservation Authority staff. h) 2011 -A -06 - Paul H. Martin 993 Lakeshore Road East, Plan 863, Lot 7 Relief from Setback to front lot line, Setback to interior side lot line and Setback to Environmental Protection. Paul and Betty Martin, applicants, were present. Motion No. CA110421 -10 Moved by Macpherson, Seconded by Chappell Carried. It is recommended that the Committee of Adjustment approves Variance Application 2011 - A-06, for relief from the minimum required setbacks for a detached private garage from the front and interior side lot lines, and to the boundary of the Environmental Protection (EP) Zone, subject to the following conditions: 1. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of the foundation by way of survey /real property report that the detached private garage be no closer than approximately 1.5 metre from the front lot line, 1.5 metre from the east interior side lot line and approximately 23 metres from the Environmental Protection (EP) Zone; 2. That a tree planting plan be submitted and approved by the Township with the associated securities to ensure that replacement of the vegetative buffer can occur; 3. And That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. Carried. Page 8 of 11 Page 27 of 117 6b) - Minutes of Committee of Adjustment m... Committee of Adjustment Minutes — April 21, 2011 i) 2011 -A -07 - Don Bick 131 Robinson Street, Plan 653, Lot 24 Part Lot 25 Relief from Maximum height, Maximum floor area and Setback from Water Courses. Don Bick, applicant, was present. Motion No. CA110421 -11 Moved by Macpherson , Seconded by Hastings It is recommended that the Committee of Adjustment approves Variance Application 2011 - A-07, specifically, for the construction of a detached private garage with a floor area of approximately 145.7 sq. metres and a maximum height of 5.3 metres and as near as 9.14 metres from the top of back of the watercourse, subject to the following conditions: 1. That notwithstanding Section 5.1.6 and 5.1.4 of Zoning By -law 97 -95, the structure shall otherwise comply with all other provisions for private garage, as required under Section 5 of the Zoning By -law; 2. That the maximum floor area of the detached private garage not exceed approximately 145.7 square metres; 3. That the setbacks be in conformity with the dimensions as set out in the application and on the sketch submitted with the application and approved by the Committee; 4. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by verifying in writing that: a. The maximum ground floor area of the detached private garage not exceed approximately 91.7 square metres; b. The private garage be no closer than 9.14 metres from the top of bank of the watercourse to the south. c. The maximum height of the detached private garage not exceed approximately 5.3 metres; 5. That the applicant applies for and obtains any permits /approvals from the Lake Simcoe Region Conservation Authority; 6. And That the appropriate zoning certificate and building permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. Carried. Page 9 of 11 Page 28 of 117 6b) - Minutes of Committee of Adjustment m... Committee of Adjustment Minutes — April 21, 2011 6. NEW BUSINESS: a) 2011 Ontario Association of Committee of Adjustment and Consent Authorities Conference, May 29 - June 1, 2011, Quality Hotels & Suites & Convention Centre, Woodstock. Motion No. CA110421 -12 Moved by Johnson, Seconded by Chappell It is recommended that the correspondence, re: 2011 Ontario Association of Committee of Adjustment and Consent Authorities Conference, May 29 - June 1, 2011, Quality Hotels & Suites & Convention Centre, Woodstock be received. And That the Committee of Adjustment requests from the Council of the Township of Oro - Medonte for Larry Tupling and Scott Macpherson to attend the 2011 Ontario Association of Committee of Adjustment and Consent Authorities Conference, May 29 - June 1, 2011, Quality Hotels & Suites & Convention Centre, Woodstock. b) OMB Appeal - 2011 -A -04 - Catherine Bass 2675 Lakeshore Road East Relief from minimum interior side yard setback. Steve Farquharson informed the Committee of the pending OMB Appeal and provided them with an overview of an OMB Appeal process. Motion No. CA1 1 042 1 -1 3 Moved by Macpherson, Seconded by Hastings Carried. It is recommended that the verbal information presented by Steven Farquharson, Secretary Treasurer, re: OMB Appeal - 2011 -A -04 - Catherine Bass 2675 Lakeshore Road East, Relief from minimum interior side yard setback be received. Carried. Page 10 of 11 Page 29 of 117 6b) - Minutes of Committee of Adjustment m... Committee of Adjustment Minutes — April 21, 2011 7. NOTICE OF MOTION: 8. NEXT MEETING DATE: Thursday, May 19, 2011 at 10:00 a.m. 9. ADJOURNMENT: a) Motion to adjourn. Motion No. CA110421 -14 Moved by Chappell, Seconded by Johnson It is recommended that we do now adjourn at 12:53 p.m. Carried. Larry Tupling, Chair Steven Farquharson, Secretary Treasurer Page 11 of 11 Page 30 of 117 7a) - Correspondence received April 15, 20... Ore Medonte Fire Service Station Number 3 3375 Line 4, Horseshoe Valley Dear Sir /Madam, I would like to take this opportunity to thank all the members of the Oro - Medonte Fire Services who attended the grass fire at '22 Horseshoe Valley Road '. Their speed, professionalism, team work and bravery had the fire under control and extinguished in a very short space of time. The crews on site were very courteous and worked extremely hard to place the fire under control to prevent the fire from spreading and creating further damage. The actions which caused the fire is a matter of great regret, embarrassment and stupidity. In future I will make sure to consult with the station as to whether the conditions are safe to have a fire and dig an appropriate size fire pit. Please accept my greatest regret and thanks to the fire men and women of Oro - Medonte. Sincerely Richard Woodward Richard Woodward 22 Horseshoe Valley Coldwater LOK 1E0 Ontario Page 31 of 117 Report No. FI 2011 -13 To: Council Meeting Prepared By: Janice MacDonald Meeting Date: April 27, 2011 Subject: Statement of Accounts — March 31, 2011 Motion # Roll #: R.M.S. File #: 10a) - Report No. FI 2011 -13, Paul Gravell... RECOMMENDATION(S): Requires Action For Information Only X It is recommended that: 1. That Report No. FI 2011 -13 is received. 2. The accounts for the month of March, 2011 totalling are received. BACKGROUND: Following is the statement of accounts for the month of March. Batch No. Date Cheque Registers: Report No. 2011 -13 REPORT Township of Amount AC00646 March 02, 2011 339,187.63 AQ00469 March 07, 2011 500.00 AC00647 March 09, 2011 164,164.75 AC00648 March 16, 2011 4,801,935.28 AC00649 March 23, 2011 156,341.31 AC00650 March 30, 2011 389,789.50 Proud Heritage, Exciting Future $ 6,127,226.66 $ 5,851,918.47 FINANCE April 27 2011 Page 1 of 2 Page 32 of 117 10a) - Report No. Fl 2011 -13, Paul Gravell... Payroll: PR00562 PR00566 Credit Card Registers: Cheque Registers. Ja , ice acDonald, Acco ing Clerk FINANCE Report No. 2011 -13 March 12, 2011 March 26, 2011 .0 138,561.39 126,329.19 AE00348 March 28, 2011 593.25 AE00349 March 28, 2011 2,132.35 AE00350 March 28, 2011 2,195.72 AE00351 March 28, 2011 48.87 AE00352 March 28, 2011 205.33 AE00353 March 28, 2011 1,256.68 AE00354 March 28, 2011 1,226.56 AE00355 March 28, 2011 2,758.85 $ 10,417.61 Total: That the accounts for the month of March are received. Respectfully submitted: $ 264,890.58 $ 6,127,226.66 ATTACHMENTS: CONCLUSION: SMT Approval / Comments: C.A.O. Approval / Comments: APRIL. Z72 -tit Page 2 of 2 Page 33 of 117 Report No. DS2011 -011 To: Council Prepared By: Andria Leigh Meeting Date: April 27, 2011 Subject: Certificate of Maintenance and Final Acceptance (Underground and Aboveground Services) for Arbourwood Estates Ltd. Phases II and III, Registered Plans M -696 and M -767 Motion # Roll #: R.M.S. File #: D12 3343 10c) - Report No. DS2011 -011, Andria Leigh... REPORT It is recommended that: Proud Heritage, Exciting Future 1 RECOMMENDATION(S): Requires Action X For Information Only J 1. THAT Report No. DS2011 -011 be received and adopted; 2. THAT the Township issue the Certificates of Maintenance and Final Acceptance (Underground and Aboveground Services) for Arbourwood Estates Ltd. Phases 11 and 111, dated January 17, 2011, Registered Plans M -696 and M -767; 3. THAT the Clerk bring forward the appropriate By -laws for Council's consideration; and 4. THAT the Developer be notified of Council's decision. BACKGROUND: The Township of Oro - Medonte entered into the original Subdivision Agreements with Arbourwood Estates Ltd. in 2002 for the construction of 78 residential Tots on Red Oak Crescent and Basswood Circle for Phase 2 (By -law 2002 -101) and in 2004 for the construction of 9 residential lots on Jenna Court and Diane Court for Phase 3 (By -law 2004 -014). ANALYSIS: The Township has previously authorized by by -laws the issuance of the following Certificates related to Phases 2 and 3 within the Arbourwood subdivision: DEVELOPMENT SERVICES Report No. DS2011 -011 April 27, 2011 Page 1 of 3 Page 34 of 117 10c) - Report No. DS2011 -011, Andria Leigh... Phase 2 Substantial Completion & Acceptance (Underground Services) — By -law 2002 -103 (Oct. 2002) Substantial Completion & Acceptance (Aboveground Services) — By -law 2008 -009 (Jan. 2008) Phase 3 Substantial Completion & Acceptance (Underground Services) — By -law 2006 -018 (Feb. 2006) Substantial Completion & Acceptance (Aboveground Services) — By -law 2008 -010 (Jan. 2008) With the issuance of the above noted certificates the Developer's two (2) year maintenance period began in 2008. The Township's Engineering Consultant, AECOM, is now recommending the issuance of the Certificates of Maintenance and Final Acceptance (Underground and Aboveground Services) for both Phases 2 and 3 of the Arbourwood subdivision. The developer has now completed the required two (2) year maintenance period for both the Underground and Aboveground Services in Phases 2 and 3 in accordance with the Subdivision Agreement. AECOM, on behalf of the Township, completed an inspection of the developments on November 11, 2010 and is recommending the issuance of the Certificates of Maintenance and Final Acceptance (Underground and Aboveground Services) for both Phases 2 and 3. Council should however be aware that there are some outstanding works identified in the AECOM inspection reports that have been discussed with Mr. Jerry Ball and Mr. Shawn Binns. It has been agreed that the balance of the identified outstanding works will be completed by the Township and the monies for these works will be utilized from the developer's current Letter of Credit. The outstanding works to be completed by the Township for Phase 2 are in the amount of $ 34,120.35 and for Phase 3 in the amount of $ 6145.34. The Developer has provided the Township written authorization for the Township to maintain the above noted monies from the Letter of Credit in order to complete the outstanding works this spring. The balance of the Letter of Credit for both Phases 2 and 3 will then be released by the Township; as the Township has received the required Statutory Declaration for both Phases 2 and 3 that all accounts for works and materials have been paid as required by the Subdivision Agreement. FINANCIAL: n/a CONSULTATIONS: Director, Transportation and Environmental Services Director, Recreation and Community Services AECOM DEVELOPMENT SERVICES Report No. DS2011 -011 April 27, 2011 Page 2 of 3 Page 35 of 117 10c) - Report No. DS2011 -011, Andria Leigh... ATTACHMENTS: None I CONCLUSION: The above noted certificates for Arbourwood Estates Ltd. are in compliance with the subdivision agreement and therefore the issuance of the certificates is considered appropriate. With the issuance of the Certificates of Maintenance and Final Acceptance for Phases 2 and 3, the Township will now be responsible for the subdivision and continued maintenance. Respectfully submitted: Andria Leigh, MCIP, RPP Director of Development Services SMT Approval / Comments: C.A.O. Approval / Comments: --_,,........_ DEVELOPMENT SERVICES Report No. DS2011 -011 April 27, 2011 Page 3 of 3 Page 36 of 117 Report No. DS 2011 -014 To: Council Prepared By: Andria Leigh, Director of Development Services Meeting Date: April 27, 2011 Subject: Recurrent Energy — Orillia 2 Solar Energy Generation Project Motion # Roll #: R.M.S. File #: D03 40635 10d) - Report No. DS2011 -014, Andria Leigh... REPORT Proud Heritage, Exciting Future RECOMMENDATION(S): Requires Action X For Information Onlyn It is recommended: 1. THAT Report No. DS 2011 -014 be received; 2. THAT the Renewable Energy Municipal Consultation Form be endorsed; and 3. THAT the draft resolution expressing concerns with the Green Energy Act be endorsed and forwarded to the Ministry of Energy, the Premier, and the County of Simcoe municipalities. I BACKGROUND /ANALYSIS: In April 2010, Ontario Power Authority awarded a conditional contract for Recurrent Energy for a 10 MW contract for a site, known as Orillia 2, located on Line 13 North south of the Bass lake Side Road. In June 2010, Hatch Environmental and Recurrent Energy held a Public Meeting and made available the draft project description report for public and Council viewing. Subsequent to that meeting, Recurrent made a follow up presentation to Council (September 2010). The final technical reports were prepared and submitted to the Township in December 2010 and were made available for public review prior to the required second public meeting (February 10, 2011). Subsequent to the second public meeting, a meeting was held with Recurrent Energy staff and Township staff to further discuss the proposed project and to review the municipal consultation form required to be completed for Council's consideration. The Municipal Consultation Form (Attachment #1) has now been completed and is the compilation of comments received from all Township departments and contains the specific technical requirements to be addressed as the approval process moves forward. DEVELOPMENT SERVICES Meeting Date April 27, 2011 Report No. DS 2011 -014 Page 1 of 3 Page 37 of 117 10d) - Report No. DS2011 -014, Andria Leigh... It is recognized that the Province, by way of the Green Energy Act, has limited the planning approvals and municipal land use controls of the Planning Act available to the municipality and therefore the Township's ability to have our concerns implemented is required to be completed through the attached municipal consultation form. I FINANCIAL: N/A I POLICIES /LEGISLATION: Environmental Protection Act Green Energy Act CONSULTATIONS: Senior Management Team I ATTACHMENTS: Attachment #1 — Renewable Energy Approval — Consultation Form, local authorities Attachment #2 — Draft Resolution to Minister of Energy regarding Green Energy Act I CONCLUSION: The Municipal Consultation Form is required to be submitted to the Ministry of Energy in order to identify the Township's comments regarding the Orillia 2 Solar Energy project located on Line 13 North prior to the Provincial approval. In addition, a draft resolution has been prepared for Council's consideration on the basis of the concerns expressed by Township residents and Council regarding the Township limitations under the Green Energy Act. Should Council wish to support the attached resolution it would be forwarded to the Minister of the Environment, the premier, MPP Garfield Dunlop, and the County of Simcoe. Respectfully submitted: Andria Leigh, MCI 1', RPP Director of Development Services SMT Approval / Comments: C.A.O. Approval / Comments: DEVELOPMENT SERVICES Report No. DS 2011 -014 Meeting Date April 27, 2011 Page 2of3 Page 38 of 117 r t X ' Ontario Attachment #1 Renewable Energy Approval Consultation Form: municipalities, local authorities ss. 18(2) Ontario Regulation 359/09 Ce formulaire est disponible en frangais Ministry of the Environment PART A: TO BE COMPLETED BY THE APPLICANT BEFORE SUBMITTING TO MUNICIPALITY OR LOCAL AUTHORITY Section 1 - Project Description 1.1 - Renewable Energy Project Project Name (Project identifier to be used as a reference in correspondence) RE Orillia 2 Solar Project Project Location Same as Applicant Physical Address? Yes x Nn (If no, please provide site address information below) Civic Address- Street information (includes street number, name, type and direction) Unit Identifier (i.e. apartment number) Survey Address (Not required if Street Information is provided) Lot and Conc.: used to indicate location within a subdivided township and consists of a lot number and a concession Lot Conc. Pt E l Lot 8 I Conc. 13 Part and Reference: used to indicate location within unorganized territory, number indicating the location within that plan. Attach Part and consists of a part and a reference plan copy of the plan. number. Reference Plan Location Information (includes cludes any additional information to clarify physical location)(e.g. municipality, ward /township) Located on west side of Line 13 N, 0.61km SE of Bass Lake Sideroad E, Hawkestone, Township of Oro - Medonte, County of Simcoe beo Kererence (e.g. southwest comer ot property) Map Datum Zone 17 Accuracy Estimate Geo Referencing Method UTM Easting JTM Northina WGS84 +/- 15m GPS 619195 4936815 Protect Phasing (outline construction, operation and decommissioning activities) Construction — construction of access roads, laydown area preparation, installation of underground cabling, construction of foundations and substructures for arrays, construction of concrete pads for transformer station and inverters, erection of a 44kv distribution connection from the facility to the connection point, and site restoration of disturbed areas Operation — Operation and maintenance of solar panels, including occasional cleaning with water, and associated infrastructure Decommissioning — removal of all project infrastructure and site restoration of disturbed areas. 1.2 - Environmental Context Describe any negative environmental effects that may result from engaging in the project (consider construction, operation and decommissioning activities.) Environmental effects that may occur from this project include, but are not limited to: - Erosion and sedimentation into adjacent watercourses and natural areas Temporary loss of agricultural land Removal of some natural vegetation Disturbance of local wildlife and some loss of habitat Noise emissions from transformers and inverters Propose early avoidance /prevention /mitigation concepts and measures. - Standard sediment/erosion control measures will be used on site - Impacts to areas of natural vegetation will be minimized where possible No construction of solar panels or transformers to occur within at least 30 m of high water mark of a watercourse A spill clean -up procedure /emergency response plan will be developed for the site by the construction contractor - Noise studies to be carried out in order to ensure no impact on receptors; noise barriers will be considered if required Page 1 of 6 10d) - Report No. DS2011 -014, Andria Leigh... Page 39 of 117 10d) - Report No. DS2011 -014, Andria Leigh... Page 40 of 117 1.3 - Renewable Energy Generation Facility Type of Facility / Operation (select all that apply & complete all appropr !ions) D ODO Wind Facility (Land Based) D ODO Biofuel Facility Wind Facility (Off- Shore) Solar Photo Voltaic Facility Biogas Facility (Anaerobic Digesters) Other Describe : Biomass Facility (Thermal Treatment) Class (if applicable) : Names Plata Caparity Fxrartad C;anar .Sarvira Araa Total Araa of it (harrarPC) 10 MW 13,963,681kWh in first year Orillia Transformer Station 30 ha Provide a description of the facilities equipment or technology that will be used to convert the renewable energy source or any other energy source to electricity. Solar photovoltaic panels will be installed on the site to convert solar energy into electricity. The exact panels to be used remain to be determined. 1.4 - Renewable Energy Generation Activities Describe the activities that will be engaged in as part of the renewable energy project The facility will operate 365 days per year, when sufficient solar radiation exists to generate electricity. Typical electricity generation begins shortly after sunrise and stops shortly before sunset. Operation is remotely monitored. The facility requires periodic visits for maintenance during the operation phase, such as checking and replacing worn parts, checking electrical connections and cleaning panels. Section 2 - Supporting Documents Date available to Municipal 2.1 - Requirement Name of Draft documents distributed for consultation or Local Authority Contact December 10, 2010 DRAFT Project Description Report Project Description Report DRAFT Design and Operations Report Design and Operations Report December 10, 2010 DRAFT Construction Plan Report p Construction Plan Report December 10, 2010 DRAFT Decommissioning Plan Report Decommissioning Plan Report December 10, 2010 List of other Documents Natural Heritage Assessment Reports December 10, 2010 Water Body Assessment Reports December 10, 2010 Stage 1 & 2 Archaeological December 10, 2010 Noise Assessment Study December 10, 2010 Executive Summary December 10, 2010 Page 2 of 6 10d) - Report No. DS2011 -014, Andria Leigh... Page 40 of 117 10d) - Report No. DS2011 -014, Andria Leigh... Page 41 of 117 Location wnere wnnen gran reports can oe ootamea Tor puouc inspection Iphyscanodation tor viewing and the applicants project website rt one is available /: Oro - Medonte Municipal Office and on -line at www.ontariosolarfuture.ca (Proponent's website), once released for the public review period (60 days before final open house). Section 3 - Applicant Address and Contact Information 3.1 - Applicant Information (Owner of project/facility) Applicant Name (legal name of individual or organization as evidenced by legal documents) RE Orillia 2 ULC Business Identification Number 1809990 Business Name (the name under which the entity is operating or trading - also referred to as trade name) 4a. same as Applicant Name Cmc Address- Street information (includes street number, name, type and direction) c/o Recurrent Energy, 300 California St. 8 FI. Unit Identifier (i.e. apartment number) Suite 410 Survey Address (Not required Lot and Conc.: used to indicate location within consists of a lot number and Lot it Street Information is provided a subdivided township a concession number. Conc. Part and Reference: used to indicate location within an unsubdivided township part and a reference plan number indicating the location within Part or unsurveyed territory, and consists of a and that plan. Attach copy of the plan. Reference Plan I Municipality San Francisco County /District Province /State California Country I United States Postal Code 1 94104 Page 3 of 6 10d) - Report No. DS2011 -014, Andria Leigh... Page 41 of 117 PART B: TO BE COMPLETED BY THE MUNICIPALITY OR LOCAL AUTHORITY Section 4 - Municipal or Local Authority Contact Information (check the one that applies) Local Municipality (inc ude each local municipality in which project location is situated) a Yes • No Name of Municipality Township of Oro - Medonte Address 148 Line 7 S Oro,ON LOL2XO Phone (705) 487 -2171 Clerk's Name J. Douglas Irwin Clerk's Fax (705)487 -0133 E -Mail Address dirwin(c�oro- medonte.ca Upper Tier Municipality Name of Municipality (include each upper tier mu Address icipality in which project location Phone is situated) Clerks name • Yes Clerk's Phone /Fax • No E -Mail Address • • Local roads area (incl Name of local roads board de each local roads area in w Address ich project location is situ Phone ted) Secretary- treasurer's Name Yes Secretary- treasurer's Phone /Fax No E -Mail Address • • Board Area (include ea Name of Local Service Board h board area in which project Address location is situated) Phone Secretarys name Yes Secretarys Phone /Fax No E -Mail Address Section 5: Consultation Requirement 5.1 - Project Location Provide comment on the project location with respect to infrastructure and servicing. Project is located on a year round maintained hard surface Township road. 5.2 - Proiect Roads Provide comment on the proposed project's plans respecting proposed road access. Current proposal only identifies one access to site, second access required for emergency purposes. Roads to be constructed to standard acceptable to Township for emergency vehicle purposes. Entrance permit to be obtained from Township for construction. Identify any issues and provide recommendations with respect to road access Second access to be provided within site. Internal gravel road to be constructed to Township satisfaction with minimum width of 10 feet. Entrance Permit required for both access points. Wide load permit required from applicable authorities (Township and County) during construction. rroviae comment on any pioposea i ranic management rians 10 -20 trucks per day during construction, proponent to work with Township to address impacts to Township in Traffic Management Plan identity any issues and provide recommendations witn respect to the proposed i ratnc Management mans Two access points required to proposed solar Requirement for traffic pl for existing roads during construction and agreement required with o sip in relation ion to potential road damage during constructian phase Page 4 of 6 10d) - Report No. DS2011 -014, Andria Leigh... Page 42 of 117 10d) - Report No. DS2011 -014, Andria Leigh... Page 43 of 117 5.3 - Municipal or Local authority Service Connections Provide comment on the proposed protect plans related to the location of and type of municipal service connections, other than roads. Identify any issues and provide recommendations with respect to the type of municipal service connections, other than roads. Requirement for lock box for Fire and Emergency services access to site in event of emergency. 5.4 - Facility Other Identify any issues and recommendations with respect to the proposed landscaping design for the facility Landscape and buffering required to be provided to Township's satisfaction along Line 13 North frontage of project to ensure visual protection to neighbouring properties. Fencing along perimeter may require Township permit as proposed height which exceeds 1.8 metres (5.9 feet). Requirement for all lighting for security purposes to be designed to reflect within site and minimize potential impact on neighbouring properties. Nrovide comment on the proposed project plans tor emergency management procedures / safety protocols. Emergency management plan to be drafted and approved by Township's Fire and Emergency Services Department including requirement for training of volunteers fire personnel. Township will require further consultation at the time of Building Permit. Identify any issues and recommendations with respect to the proposed emergency management procedures / safety protocols. Same comments as noted above. Identify any issues and recommendations with respect to any Easements or Restrictive Covenants associated with the Project Location Confirm in the current legal description the "S /T execution 93- 02351, if applicable" 5.5 Project Construction Identity any issues and recommendations with respect to the proposed rehabilitation of any temporary disturbance areas and any municipal or local authority infrastructure that could be damaged during construction. Potential for road damage at time of construction; Township requires agreement with proponent to address potential road damage. Identify any issues and recommendations with respect to the proposed location of fire hydrants and connections to existing drainage, water works and sanitary sewers Confirmation required of Stormwater management measures to be implemented and identification of location of drainage swales within site. Identification of sediment and erosion control plan. Identify any issues and recommendations with respect to the proposed location of buried kiosks and above -grade utility vaults May be requirement for noise reduction measures. Page 5 of 6 10d) - Report No. DS2011 -014, Andria Leigh... Page 43 of 117 10d) - Report No. DS2011 -014, Andria Leigh... Page 44 of 117 Identify any issues and recommendations with respect to the proposed location of existing and proposed gas and electricity lines and connections 3 phase line to be constructed to transformer station on site. Provide comment on the proposed project plans with respect to Building Code permits and licenses. Project will require building permits for transformer station. Entrance and wide load permits also required as noted above. Identify any issues and recommendations related to the identification of any significant natural features and water bodies within the municipality or territory. Erosion and sediment control measures to be implemented. Tree removal to be restricted during breeding /rearing season for potential species at risk bird and reptile species, if found on site by qualified biologist. Identify any issues and recommendations related to the identification any archaeological resource or heritage resource. No archaeological sites determined to be present on site through completion of Stage 1 -2 assessment report. 10d) - Report No. DS2011 -014, Andria Leigh... Page 44 of 117 10d) - Report No. DS2011 -014, Andria Leigh... Attachment #2 — Draft Resolution WHEREAS the Green Energy Act to facilitate the installation of Solar Generation Facility Projects has removed municipal approvals and limits local residents input; AND WHEREAS the Green Energy Act allows the development of solar farms on Class 3 and 4 farmland which is valuable farmland to local crops and farmers; AND WHEREAS major solar installations have the potential to involve visual, noise, traffic, and water quality impacts on properties adjacent to such facilities; NOWTHEREFORE BE IT RESOLVED THAT the Township of Oro - Medonte hereby request that the Province of Ontario amend the Green Energy Act to re- establish local planning control over solar farms for the following: To discourage solar farms on farmlands; To ensure minimum setback requirements, adequate landscaping, buffering and noise barriers for the protection of adjacent properties prior to issuance of Provincial approval; To ensure protection of the groundwater quality; To protect tile drainage on local farmlands; To ensure local municipal infrastructure is protected through security deposits; To ensure commercial tax revenue is provided to the local municipality; To ensure that each site has the appropriate level of Stormwater management controls in place to prevent adverse impacts to the adjacent properties and to protect ground and surface water AND THAT a copy of this resolution be provided to the Minister of the Environment, Garfield Dunlop, Simcoe North MPP, the Premier, and the County of Simcoe. DEVELOPMENT SERVICES Meeting Date April 27, 2011 Report No. DS 2011 -014 Page 3 of 3 Page 45 of 117 Report No. DS 2011 -015 To: Council Prepared By: Steven Farquharson, Intermediate Planner Meeting Date: April 27, 2011 Subject: Zoning By -law Amendment 2010 - SPA -17 & 2010 - SPA -22 (Indian Park Association) Formerly Oro Township Motion # Roll #: 4346- 010 - 003 -1480 4346 - 010- 003 -2090 R.M.S. Files #: D14 39821 10e) - Report No. DS2011 -015, Andria Leigh... TOWNSHIP OF ORO- MEDONTE REPORT �ivr�.��Tedor�te Pru,A Hrrirage, Exciting F I I I V V C RECOMMENDATION(S): Requires Action X For Information Only It is recommended: 1. THAT Report DS 2011 -015 be received and adopted; 2. THAT Section 3 "Development Restriction" of the Site Plan Agreement between the Township of Oro - Medonte and Indian Park Assocation for the lands known as, Part of Blk A Plan M -9, Part 1 on Plan 51R-37479, S/T Easement in LT354320, LT441545 & SC27085 (Former Oro Township) Township of Oro - Medonte, be amended to allow for a maximum of 83% of tree removal in the building envelope (Lot 2). 3. THAT Section 3 "Development Restriction" of the Site Plan Agreement between the Township of Oro - Medonte and Indian Park Assocation for the lands known as, Part of B Plan M -8, Part 1 on Plan 51R-37175, S/T Easement in LT354320, LT441545 (Former Oro Township) Township of Oro - Medonte, be amended to allow for a maximum of 63% of tree removal in the building envelope. (Lot 14) 4. THAT the Site Plan Agreements include a provision that requires the owner to submit a tree planting plan to replace all trees that may be lost during construction of the dwelling, septic system and driveway. 5. THAT the Clerk bring forward the appropriate By -laws for Council's consideration. BACKGROUND: The purpose of this report is to consider an amendment to the Site Plan Agreement that has been registered on the above noted lands, between the Indian Park Association and the Township of Oro - Medonte. The subject lands were created by way of consent Development Services Report No. DS 2011 -015 Meeting Date April 27, 2011 Page 1 of 6 Page 46 of 117 10e) - Report No. DS2011 -015, Andria Leigh... on January 29, 2009. Also, a Zoning By -law Amendment was submitted by MHBC Planning on behalf of Indian Park Association to rezone the lands to Residential One Exception 200 Hold (R1 *200(H)) Zone. During the rezoning process of Lot 2, concerns were raised at the public meeting, specifically, information that there is potentially an endangered tree species (Butternut) and the possible archaeological findings located on the lot. Lot 2 is the most northerly lot on Huronwoods Drive, Since the public meeting, the applicant has completed the required studies and has received approval from the Ministry of Natural Resources in regards to the health of the Butternut on the lot. As part of the Site Plan Agreement, the applicant was restricted to the removal of 50% of the tree vegetation in the allowable building envelope. The applicant is now proposing to increase this to 83% on Lot 2 and 63% on Lot 14. I ANALYSIS: The public through the rezoning process, expressed concerns over tree retention on the subject lands. The applicant has submitted a request to the Township to increase the allowable tree removal to 83% on Lot 2 and 63% on Lot 14. As per Section 3 "Development Restriction ", paragraph (i) of the approved Site Plan Agreement, which states that a "maximum of 50% tree removal permitted in established building envelope as shown on approved Site Plan Drawing prepared by MHBC Planning, dated July 23, 2010. Maximum of 50 %tree removal does not include the necessary removal of trees that are dead or diseased as determined by a qualified arborist. No trees shall be cut outside the immediate area surrounding the proposed dwelling, septic system, amenity space and driveway. Planning Staff have conducted a site visit and confirmed the areas in which the applicant is proposing to remove the additional tree coverage. Staff have determined that the request is in keeping with the surrounding lots, in terms of the removal of the trees in the building envelope. In some cases, surrounding lots exceed what the applicant is requesting in respect to tree removal. The applicant will be required to replant trees along the front lot line in order to provide additional tree coverage that is proposed to be lost. When a site visit was conducted by Planning staff, it showed that the lots were not densely covered, but rather the vegetation is spread out. There is significant separation between the trees on the lots. The applicant is proposing a 1900 square foot 2 storey home on each of the lots, with a typical in ground filter Bed Septic System. In order for the applicant to construct the dwelling, septic system and driveway, the 50% maximum tree removal cannot be achieved. The applicant has also provided a site plan drawing for each lot showing what the proposed lots would look like with a proposed 83% tree removal (Lot 2) and 63% tree removal (Lot 14). The applicant has also indicated that due to the existing slopes and lot grading the maximum 50% tree clearing cannot be achieved. Development Services Meeting Date April 27, 2011 Report No. DS 2011 -015 Page 2 of 6 Page 47 of 117 10e) - Report No. DS2011 -015, Andria Leigh... I FINANCIAL: Not applicable. I POLICIES /LEGISLATION: This section will review the relevant planning documents and determine if residential uses are appropriate on the subject lands. Township of Oro - Medonte Official Plan: The subject lands are located within the Sugarbush settlement and are designated "Residential ". Zoning By -law 97 -95: The Zoning of Lot 2 is currently Residential One Exception 200 Hold (R1*200(H)) Zone, and Lot 14 is zoned Residential One Exception 113 (R1 *113(H)) Zone. The zoning exception that is placed on Lot 2, is to recognize the setback from the steep slope that exceeds 3:1. Section 5.32 of the Zoning By -law requires that all buildings and structures are setback 23m (75.4ft) from a steep slope. A steep slope is defined as having an incline greater than 3:1 or 33 %. The applicant has had a surveyor verify the location of any slopes on the proposed Tots. The proposed lot would have a slope that is greater than 3:1 which starts approximately midway through the property and climbs towards the rear lot line. In order to accommodate an appropriately sized building envelope, the applicant is requesting an 8m (26.2ft) setback from the steep slope. They have justified this request based on a review of the surrounding residences, wherein they are located closer and in some cases on the slopes within this subdivision. The proposed site plan change for both Lot 2 and 14, would be in keeping with the intent of the Zoning By -law and meeting the minimum required setback for single detached dwellings I CONSULTATIONS: I ATTACHMENTS: I Schedule 1: Applicant's Proposed Building Envelope Lot 2 Schedule 2: Applicant's Proposed Building Envelope Lot 14 Development Services Report No. DS 2011 -015 Meeting Date April 27, 2011 Page 3 of 6 Page 48 of 117 10e) - Report No. DS2011 -015, Andria Leigh... I CONCLUSION: The proposed amendment to Section 3 "Development Restriction ", paragraph (i) of the Site Plan Agreement for Lots 2 and 14, for the maximum allowable tree removal of 50% in the allowable building envelope on the subject lands. On this basis of the above analysis Planning Staff recommend that the maximum tree removal on Lot 2 not exceed 83% and that Lot 14 not exceed 63 %. A revised Site Plan Control Agreement has been attached for the Council's reference. Respectfully submitted: Steven rr a on, B.URPL Intermediate Planner SMT Approval / Comments: Reviewed by: Glenn White, MCIP RPP Manager of Planning Services Development Services Meeting Date April 27, 2011 Report No. DS 2011 -015 Page 4 of 6 Page 49 of 117 10e) - Report No. DS2011 -015, Andria Leigh... 9 g abed 1.1.02 ` LZ iladv area Buneepi 91.0-1.1.0Z SO 'oN 4aodaa seoinaaS ;uawdoIanaa GNV 9 SNOT SSZONGO PiSati,LNEf a 11 UVON `IVNIDINO cy - - E @.1A1 g 9 o. DAN; =R5` �g Im 0 .0 51 r igh 2 Si II 1 (uoppossy *iced uelpul) 101 3d013AN3 ONla1lfl8 a3SOdOHd SINVOI1ddV : L J fGgH3S Page 50 of 117 10e)- Report No.DS2O11 -0]% Andria Leigh... 9Ogeed 1-1-U `2 HA me Bue m (uqm!oo s v * 4O 2dO13AN3 ONm -ng O]SOdOBd :g ]]AO]HOS 9101- LOz sa' N po a s@na wawdolan a /COWA._ ® -__ CY � ! ƒ ; |] ) T Page 51 of 117 1Of) - Doug Irwin, Director of Corporate S... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -030 A By -Law to Regulate the Place and Use of Election Signs within the Township of Oro - Medonte and to Repeal By -Law No. 2010 -102 WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, as amended, Section 11 authorizes a municipality to pass by -laws respecting signs; AND WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, as amended, Section 99 provides that all costs and charges incurred by a municipality for the removal, care and storage of an advertising device that is erected or displayed in contravention of a by -law of the municipal are a lien on the advertising device, and all costs and charges incurred for disposing of an advertising device may be recovered by the municipality as a debt owned by the owner of the device; AND WHEREAS Part XIV of the Municipal Act, 2001, S.O. 2001, c.25, as amended, confers broad authority on municipalities to inspect lands at any reasonable time and to take such necessary enforcement actions as are required to ensure ongoing compliance with a municipality's by -laws; AND WHEREAS Council deems it appropriate to regulate the placement of election signs within the municipality to facilitate equal opportunity for all candidates, and to ensure the safety of individuals by the safe placement of election signs• NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1 TITLE AND SCOPE 1.1 This By -law shall be known and cited as the "Election Sign By -law" and shall apply to the entire area of the Township of Oro - Medonte. 2 DEFINITIONS 2.1 Candidate — means a person officially nominated as a candidate in an election (Federal, Provincial and Municipal), or their authorized agent; 2.2 Clerk — means the person appointed as Clerk of the Township by Council in accordance with the Municipal Act, 2001, as amended, or designate. 2.3 Council - means the Council of The Corporation of The Township of Oro - Medonte; 2.4 Daylight Triangle — means property sight triangles provided at intersections and other critical area that provide the traffic with a visible interval, property sight triangles are measured as 4-5 23 metres (59 75.5 ft) minimum along th p ro p ,,.., lincs of the intcrsccting roads from the edge of the pavement at its intersecting point; 2.5 Election Sign — means a sign or other advertising device, secured in a manner which minimizes its movement, which by the use of words, pictures or graphics or any combination thereof is intended to influence persons: a. to give or to refrain from giving their votes to a candidate at an election held in accordance with the Canada Elections Act, The Elections Act (Ontario) or the Municipal Elections Act, 1996, as amended; b. to vote in favour of or against any question or by -law submitted to the electors in accordance with Section 8 of the Municipal Elections Act, 1996, as amended; For the purpose of this Section, Election Signs of a non -riqid nature shall be securely affixed on a minimum of two (2) opposite sides in order to minimize any potential movement. Page 52 of 117 1Of) - Doug Irwin, Director of Corporate S... 2.6 Municipal Law Enforcement Officer — means the officer or employee of the Township charged with the responsibility of enforcing this By -law; 2.7 Nomination Day — for a municipal election means "nomination day" as defined in the Municipal Elections Act, 1996, as amended; 2.8 Public Highway - means a highway as defined under the Highway Traffic Act, as amended; 2.9 Township - means The Corporation of The Township of Oro - Medonte; 2.10 Utility Pole — means a wooden, metal, concrete or other pole erected on any street that carries any public utility and shall include any pole erected to hold or support any traffic control device; 2.11 Voting Location — means the entire building where voting will occur and the entire property associated with the building. 3 REGULATIONS 3.1 No election sign, being stationary or mounted on a vehicle, shall be erected or displayed prior to Nomination Day. 3.2 No election sign shall be posted within the boundaries of the Township of Oro - Medonte for a candidate in another municipal jurisdiction. 3.3 No election sign shall be located on either side of a public highway fronting or alongside any property owned and /or operated by the Township on which buildings /structures exist including offices, facilities, fire stations, and community halls, except on private property. This provision shall not apply to public highways fronting or alongside any municipally owned lands utilized for recreational purposes, including municipal parks. 3.4 No election sign shall be located within 45.72 metres (150 ft.) of any voting location, from Nomination Day to voting day of the election for which the sign is erected or installed, on either side of the public highway in front of and /or alongside the voting location, except on private property. In the event that a municipal facility is being utilized as a voting location, this section shall apply and no election sign shall be located within 45.72 metres (150 ft.) of the voting location. 3.5 No person shall erect or display any election sign within two (2) metres (6.56 ft) of the edge of the pavement under the jurisdiction of the Township. For the purpose of this Section, distances shall be measured from the edge of the pavement to the edge of the sign closest to the pavement. On highways where two (2) metres (6.56 ft) does not exist between the pavement and the wooded vegetation at the side of the highway, elections signs may be erected less than the afore - noted two (2) metres (6.56 ft) provided the election signs are located as close to the wooded vegetation as possible, and do not contravene any other provision of this By -law. 3.6 No election sign shall be placed within a daylight triangle. 3.7 Where a road allowance includes two (2) or more separate roadways, no election sign shall be placed on the portion of the road allowance between each roadway 3.8 No person shall paint, place, attach or affix any election sign to a tree, stone, or other natural object, fence, fencepost or utility pole located on a Township road allowance and /or public lands. 3.9 No election sign shall be affixed to a permanent or official highway sign, signal or support, guardrail or other roadway structure. Page 53 of 117 10f) - Doug Irwin, Director of Corporate S... 3.10 No election sign shall obstruct the view of any official traffic sign or signal, or resemble any official traffic sign or signal. 3.11 No person shall erect, install, post, or display any election sign in a location which obstructs or interferes with the normal flow of pedestrian or vehicular traffic, nor which restricts any sightline of a pedestrian or vehicle. 3.12 No person shall erect, install, post, or display any election sign which incorporate in any manner any flashing or moving illumination which varies in intensity or which varies in colour, and signs which have any visible moving parts, or visible mechanical movement. 3.13 No person shall place or allow to be placed any election sign, poster or placard in or on a vehicle that is located on any premises used as a voting location if the sign, poster or placard is visible. 3.14 No person shall erect, cause or permit to be erected an election sign that may obstruct or impede any exit routes or escapes or impede free access of emergency vehicles. 3.15 No person shall display the Township of Oro - Medonte logo, crest or seal, in whole or in part, on any election sign. 3.16 Every candidate for a federal or provincial election shall ensure that election signs are erected or installed in accordance with the Township of Oro - Medonte's Election Sign By - law, unless the Canada Elections Act or Elections Act (Ontario) provide otherwise. 3.17 No person shall deface, relocate, remove or willfully cause damage to a lawfully erected election sign_, cxccpt for tho A candidate,, to whom the sign belongs, may relocate or remove their election sign. 4 ELECTION SIGNS ON PRIVATE PROPERTY 4.1 Election signs may be erected on private property subject to the following conditions: a. Elections signs shall not be erected prior to Nomination Day; b. Election signs shall be erected only with the consent of the respective property owner /tenant; c. Election signs shall not restrict any sightline of a pedestrian or vehicle on a public highway. 5 REMOVAL OF ELECTION SIGNS 5.1 Every candidate shall ensure that all election signs are removed no later than ccvon (7) six (6)days following the voting day of the election for which the sign was erected or installed. 5.2 When a Municipal Law Enforcement Officer has reasonable and probable grounds to believe that an election sign has been placed, erected or installed in contravention of the provisions of this By -law, the Municipal Law Enforcement Officer will consult with the Clerk. The Clerk may notify the candidate, or their agent, advising of the non - compliance and requiring the necessary actions on behalf of the candidate to ensure compliance with the provisions of this By -law within 21 hours, or may cause the election sign to be immediately removed without notice, depending on circumstances. 5.3 Notwithstanding the Regulations identified, if an election sign poses a safety hazard in the opinion of the Clerk and /or Municipal Law Enforcement Officer, the sign shall be immediately removed and the candidate advised accordingly. Page 54 of 117 10f) - Doug Irwin, Director of Corporate S... 5.4 No election sign shall be returned to the candidate, or their agent, on Voting Day. 5.5 The Township may destroy any election sign which has been removed and is not claimed and retrieved by the candidate, or their agent, within ccvcn (7) six (6) days following the voting day of the election for which the sign was erected or installed, without compensation to the candidate, or their agent. 6 ENFORCEMENT AND FINES 6.1 Every person who contravenes any Provision of this By -law is guilty of an offence and shall be liable to a fine in the amount to be determined pursuant to the Provincial Offences Act, R.S.O. 1990, Chapter p.33, and every such fine is recoverable under the Provincial Offences Act. 6.2 Fines shall be issued on a per sign basis and each sign erected in contravention of any section of this By -law shall be fined as an individual and separate offence. 7 SEVERABILITY 7.1 If any court of competent jurisdiction finds that any of the provisions of this By -law are ultra vires the jurisdiction of the Township, or are invalid for any other reason, such provisions shall be deemed to be severable and shall not invalidate any other provision of this By -law which shall remain in full force and effect. 8 ENACTMENT 8.1 This by -law shall take effect on the final passing thereof. 9. REPEAL 9.1 That By -Law No. 2010 -102 is hereby repealed in its entirety. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS DAY OF , 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 55 of 117 10f) - Doug Irwin, Director of Corporate S... to By -law No. 2011 -030 for The Corporation of the Township of Oro - Medonte Graphical Representations for Section 2.4 — Daylight Triangle Pavement \\N Schedule "A" Prah k'ted area Page 56 of 117 10f) - Doug Irwin, Director of Corporate S... Graphical Representations for Section 3.3 - Municipal Lands Public Highway Pr lvate Property Ir Private Property Municipal Facility Property Lim — Pr vate Property bitedarea Public H ah Private Property Municipal Facility — ProperryLimits I 3 1 Prohibited area Page 57 of 117 10f) - Doug Irwin, Director of Corporate S... Graphical Representations for Section 3.4 - Voting Locations I2(-- =5.72m —>I Private Property Public Highway Private Property r Priva:e Property Pubic Vottng Locet++on +ray a ¢ Property Lim i13 �I l.<_ 45.72 m �I \ \\\\s .5. 72m Voting Location Property Limits r 1 1— 7 1 1 4, -> I Private Property Private Property Prohibited area Page 58 of 117 1Of) - Doug Irwin, Director of Corporate S... Irwin, Doug From: Sandy Agnew < Sent: April 26, 2011 5:03 PM To: Irwin, Doug Subject: Election sign bylaw April 27th agenda Hello Doug Re: Proposed BY -LAW NO. 2011 -030 ,A By -Law to Regulate the Place and Use of Election Signs within the Township of Oro - Medonte and to Repeal By -Law No. 2010 -102 Clause 2.5 b "For the purpose of this Section, Election Signs of a non -rigid nature shall be securely affixed on a minimum of two (2) opposite sides in order to minimize any potential movement." This clause is discriminatory against the banner signs which I employed in the last municipal election and are being used by the Green Party in the current federal election. To date there has been no reason given for such a clause to be in the bylaw. Without a reason and credible evidence to support it, the clause should be removed from the bylaw. Please forward my comments to Mayor and Council. Thanks, Sandy Agnew Page 59 of 117 11a) - Mayor H.S. Hughes, re: 2nd Annual N... Dear Friends, I'd like to invite you to join me at the 2nd Annual Night at the Museum on June 2, 2011 — 7:00 pm The first Night at the Museum Gala was hosted at the Simcoe County Museum on June 3, 2010. Attendees matched wits with Guest Curators as they attempted to interpret the mysterious history of artifacts from the Museum's collection. The Curators offered two descriptions of each artifact - one accurate and one false, and participants attempted to guess the correct description. As guests arrived on the red carpet, they were greeted and treated like celebrities by staff dressed in vintage costumes from The Vintage Collector. Once in the Museum, participants started the spectacular night by enjoying hors d'oeuvres from Oscar's Restaurant, dessert from Cravings Fine Food, wine from Pellar Estates and signature cocktail, The Filigree. The galleries were filled with music by a trio from the Huronia Symphony and harpist Debi Mackay. The lst Night at the Museum Gala was successful, raising more than $7000 toward enhancing Museum exhibits and educational programming. I hope you will consider joining me for an evening rich in history and intrigue. Enclosed in this package you will find a ticket order form for you and your guest(s), and we also invite you to choose from the many sponsorship options available. For more information on this event or to sponsor, please contact the Simcoe County Museum at (705) 728 -3721 or Manuela Kerr at manuela.kerr a(�simcoe.ca. Sincerely, Cal Patterson Warden, County of Simcoe N IGHT AT THE MUSEUM UNLOCK THE MYSTERIES OF OUR MUSEUM Page 60 of 117 11a) - Mayor H.S. Hughes, re: 2nd Annual N... COUNTY OF �� SIMCOE fi� ON JUNE 2ND UNLOCK THE MYSTERIES OF OUR MUSEUM do N IGHT AT THE M USEUM Match wits with Guest Curators at the Simcoe County Museum as they reveal the stories of mysterious artifacts from the Museum's collection with a game of "Truth or Fiction ". Thursday, June 2nd, 2011 at the Simcoe County Museum Cocktail Attire 7:00 PM Cocktails and Hors D'Oeuvres For more information please call 705.728.3721 museum @simcoe.ca museum.simcoe.ca STMCOE coup rY MUSEUM M1 Page 61 of 117 11 a) - Mayor H.S. Hughes, re: 2nd Annual N... Food Sponsor(s) - $1,500 Recognition and Benefits: Wine Sponsor(s) - $1,000 Recognition and Benefits: NIGHT AT THE MUSEUM UNLOCK THE MYSTERIES OF OUR MUSEUM 1) Simcoe County Museum's Night at the Museum - Thursday, June 2nd, 2011 Sponsorship Opportunities Prize Sponsor(s) - $2,500 Recognition and Benefits: • Recognized as Prize Sponsor on site during the event wherever the Night at the Museum is mentioned in print or in broadcast promotion. • Logo placement on all related promotional material including: o Museum Website o Newspaper Advertisement o Night at the Museum Program • Opportunity to display /sample product on site to a desirable demographic • Photo opportunity for on -site media • Free annual membership to the Simcoe County Museum. • Four Complimentary Tickets • Recognized as Food Sponsor on site during the event and wherever the Night at the Museum is mentioned in print or in broadcast promotion. • Logo placement on all related promotional material including: o Museum Website o Newspaper Advertisement o Night at the Museum Program • Opportunity to display /sample product on site to a desirable demographic • Free annual membership to the Simcoe County Museum. • Recognized as Wine Sponsor on site during the event. • Logo placement on all related promotional material including: o Museum Website o Newspaper Advertisement o Night at the Museum Program • Opportunity to display /sample product on site to a desirable demographic • Free annual membership to the Simcoe County Museum. Page 62 of 117 11a) - Mayor H.S. Hughes, re: 2nd Annual N... Entertainment Sponsor - $1,000 Recognition and Benefits: • Recognized as Entertainment Sponsor on site during the event. • Logo placement on all related promotional material including: o Museum Website o Newspaper Advertisement o Night at the Museum Program • Opportunity to display /sample product on site to a desirable demographic • Free annual membership to the Simcoe County Museum. Decor Sponsor - $750 Recognition and Benefits: • Recognized as Decor Sponsor on site during the event. • Logo placement on all related promotional material including: o Museum Website o Night at the Museum Program • Opportunity to display /sample product on site to a desirable demographic • Free annual membership to the Simcoe County Museum. Artifact Sponsor(s) (10 Available) - $500 Recognition and Benefits: • Recognized as an Artifact Sponsor at each Artifact Station located throughout the various galleries in the Museum. • Logo placement on all related promotional material including: o Museum Website o Night at the Museum Program • Opportunity to display /sample product on site to a desirable demographic • Free annual membership to the Simcoe County Museum. Themed Beverage - $250 Recognition and Benefits: • Recognized as Themed Beverage Sponsor on site during the event. • Logo placement on all related promotional material including: o Museum Website o Night at the Museum Program • Opportunity to display /sample product on site to a desirable demographic • Free annual membership to the Simcoe County Museum. Page 63 of 117 11a) - Mayor H.S. Hughes, re: 2nd Annual N... Thursday, June 2 2011 - 7:00 pm TICKET ORDER AND SPONSORSHIP FORM CONTACT INFORMATION: Company Name Contact Name Address City Province Postal Code E -mail Telephone Fax I would like to order: Method of Payment: MMIMMIIP I COUNTY OF - SsMcoE S NIGHT AT THE USEUM UNLOCK THE MYSTERIES OF OUR MUSEUM Individual Ticket(s) @ $75 each (A tax receipt will be issued for a portion of the ticket price) Corporate (10 Tickets) @ $750 each (A tax receipt will be issued for a portion of the ticket price) I am unable to attend but please accept my donation in the amount of $ (A tax receipt will be issued for donations in excess of $20) Prize Sponsor(s) - $2,500 Food Sponsor(s) - $1,500 Wine Sponsor(s) - $1,000 _ Entertainment Sponsor - $1,000 Decor Sponsor - $750 Artifact Sponsor(s) (10 Available) - $500 Themed Beverage - $250 o Cheque Please make cheques payable to Simcoe County Museum with this completed form to: The Simcoe County Museum, 1151 Highway 26, Minesing, Ontario LOL 1Y2 o Credit Card o VISA # Expiry Date o MasterCard # _ Expiry Date _ Cardholders Name Signature For prizes donations please contact Manuela Kerr 0 manuela.kerr@simcoe.ca or by phone 0 705.728.3721 SIMCOE COUNTY M omszimmi USEUM Personal information on this form is collected under the authority of Section 11 of the Municipal Act, 2001, as amended, and will be used for the rental of space in the Simcoe County Museum, payment and mailings. Questions about this collection should be directed to the Simcoe County Museum at 705.728.3721. Page 64 of 117 11c) - Councillor Coutanche re: Working Gr... DRAFT recommendation(s) for the O -M Environmental Advisory Committee (EAC) This report includes: A. Staff Report (Summarized EAC comparatives, opportunities and recommendations for Council). B. Preliminary consensus from the Working Group (Crawford, Coutanche, Hughes) C. Points requiring resolution (for Council to provide direction) D. Other? A. Staff Report summary: • Staff conducted a preliminary review of Ontario EACs to consider the role, composition and Terms of Reference. There are currently over 30 Environmental Advisory Committees (EACs) across Ontario. (EAC's are typically composed of citizen volunteers and are intended to provide independent advice and expertise to municipal Councils on environmental issues. EAC Mandates vary - as some focus on the environmental aspects of land -use planning while others focus on a broader range of environmental issues including waste management, tree preservation, water quality, environmental education, and environmental policies and plans. Staff recommendation for the 2011 -2014 term of Council: "The Committee is an environmental advisory body that will promote the stewardship, preservation, conservation, protection, and enhancement of the natural environment in the Township. The Committee shall: (a) Research and provide advice on environmental issues that impact residents in the Township of Oro - Medonte. (b) Educate and inform the public about the value and protection of the environment. (c) Provide advice to Council on environmental directions in the Township's Strategic Plan, environmental policy, and sustainability. (d) Promote conservation and stewardship of the environment through outreach into the community. (e) Assist community /environmental groups with conservation activities in the Township. NOTE: Projects undertaken by the Committee are not intended to overlap with the work of other Committees of Council and are to be consistent and support Township policies and initiatives. The Committee would be the appropriate resource to provide Council with recommendations on how to implement the environmental directions in the Township's Strategic Plan once finalized and to enhance the Township's current staff role in Sustainable Severn Sound and provide recommendations on ways to implement the Severn Sound Sustainability Plan in the Township." Page 65 of 117 11c) - Councillor Coutanche re: Working Gr... • Staff obtained further information from the EACs — with respect to size, committee makeup, and reporting lines. Size ranges from five to twenty four members. Membership typically includes a broad scope of environmental expertise and community expertise. Members typically have knowledge in a series of areas such as: ecology, biology, hydrogeology, forestry, resource management, geography, environmental planning, natural history, environmental education. As Oro - Medonte is a smaller, more rural municipality, it was recommended that a smaller committee composition be considered by Council consisting of seven public members - one from each Ward and two members from at large in the Township. In addition, two members of Council were recommended to be appointed to the Committee, one to be appointed as Chair, with the other Council member to Chair in their absence. And it was further recommended that the current process of providing their minutes and reports /recommendation directly to Council be continued for this term of Council. NOTE: As stated above, one of the functions within the mandate of this Committee will be to provide advice to Council regarding directions identified through the Strategic Plan. The other group of volunteers that is tasked with providing similar direction to staff through their scope of activity is the Economic Development Roundtable and therefore Council may consider there being a benefit for a consistent member of Council sitting at both Tables to ensure these groups are not in direct conflict with each other. • Feedback was also sought from the 2007 -2010 OMEGA near the end of their term. The 2007 -2010 group primarily had staff support in the form of the Committee Coordinator who provided all assistance regarding meeting agendas, minutes, procedures etc. Additional staff support for an identified project was provided but only in a limited capacity and not on any consistent basis. Upon assessing other Committees in the Province, in addition to the Committee Coordinator it was recommended that a staff liaison be appointed for the Committee. NOTE: The Staff Liaison would be responsible for communications between the Committee and Council, SMT, and other staff. Specific projects during the term of the Committee may require technical expertise from a number of departments (Transportation and Environmental Services, Recreation and Community Services, Development Services); the staff liaison would co- ordinate all requests, responses, departmental involvement and assistance necessary for the Committee in support of its mandate and projects approved through Council. Currently, Council has appointed the Director of Development Services as the Township's appointment on the Sustainable Severn Sound Committee. As stated above, the mandate for the Committee is to both enhance the staff role on Sustainable Severn Sound and to provide recommendations to Council on the means to implement the Severn Sound Sustainability Plan. It is therefore recommended that the staff liaison for both the Sustainable Severn Sound Committee and the Environmental Advisory Committee be consistent. Page 66 of 117 11c) - Councillor Coutanche re: Working Gr... B. Preliminary consensus from the Working Group (Crawford, Coutanche, Hughes) In consideration of the recommendations outlined above, it is suggested that the Township of Oro - Medonte create an Environmental Protection Advisory Steering Committee consisting of the following: • Two (2) members of Council, plus the Mayor as ex- officio • Two (2) members of staff's Senior Management Team • Five (5) members of the public C. Points requiring resolution (for Council to provide direction) include: • Staff appointees • Council appointees • Formal linkage mechanism to the SMT • Question of per- diems, mileage, honorarium, etc. • Recruitment process for the public members • Agreement on the "Roundtable" approach — or a modified version of the RT approach. D. Other? NOTE: With regards to the five (5) members of the public appointed to the Committee /Group, selection should be based upon the following: demonstrated expertise related to environmental protection; demonstrated evidence of working on behalf of the Township; demonstrated volunteerism and diversity (geographical, expertise, etc.). NOTE: The Committee /Group needs to avoid overlap and duplication with other Township and regional environmental protection activities. NOTE: In order for the Committee /Group to be most functional, it is recommended that it operate as a true advisory group in that it should provide suggestions and advice to Council without the need for voting. Page 67 of 117 12b) - Minutes of the Barrie Public Librar... rx, Pueu c f LI BRARY EE LL Y: .,¥'r° nng' CowCowin* mty MINUTES Board Meeting #11 -01 Thursday January 27, 2011 at 7:30PM Consumers Gas Boardroom PRESENT: C.Virgo (Chair), R. Duhamel (Vice Chair), T. Johnston, L. McClean, B.Jackson, R. Junke, R. Reynolds, A. Davis (Director), T. Latimer (Recorder) ABSENT: City to appoint another Board Member S-i- Tn.&kct , Mayor Jeff Lehman presented certificates to Sarah Kastner and Melissa Meads and thanked all members for their years of service on the Barrie Public Library Board. Those members not present: Vince DeCecco, Andrew Prince, Justin Heran 1. Call to Order The meeting was called to order at 7:52pm 2. Confirmation of Agenda Add item 12.2 SOLS representative The agenda was confirmed 3. Conflict of Interest None declared 4. Capital Campaign Update Chris VanderKruys (Development Office) Chris gave an update on the capital campaign; there are still Large donations to come. A large gift was also just received through a will. When the campaign is complete a presentation to council will take place to recognize the money raised. The campaign will have an official wrap -up before June. Social media is growing; Chris is adapting these methods of communication (ie facebook, twitter, etc). The Strategic plan will be available to the public soon; Chris is working on the brochure. 5. Board Elections Ray took over as Chair of the meeting #11 -01 MCCLEAN - JOHNSTON THAT Catherine Virgo has been elected as Chair of the Barrie Public Library Board for 2011. CARRIED Catherine took over as Chair of the meeting Page 68 of 117 12b) - Minutes of the Barrie Public Librar... #11.02 VIRGO - JOHNSTON TEAT Ray Duhamel has been elected as Vice Chair of the Barrie Public Library Board for 2011. CARRIED 6. Board Committees The Board will continue with two committees — Community and Corporate. Tracy will request members by email; a chair will be elected amongst members of the committees. 7. Minutes of Meeting 7.1. Minutes of Board Meeting #10 -10 dated Thursday December 16, 2010 #11 - 03 MCCLEAN - DUHAMEL THAT the Minutes of Board Meeting #10 -10 dated Thursday December 16, 2010 be adopted. CARRIED 7.2 Minutes of Electronic Board Discussion #10 -03 dated Thursday December 16, 2010 #11 -04 DUHAMEL - MCCLEAN THAT the Minutes of Electronic Board Discussion #10 -03 dated Thursday December 16, 2010 be approved. CARRIED 7.3 Minutes of Electronic Board Discussion #10 -04 dated Thursday December 16, 2010 #11 -05 DUHAMEL - MCCLEAN THAT the Minutes of Electronic Board Discussion #10 -04 dated Thursday December 16, 2010 be approved. CARRIED 8. Business Arising None 9. Report of the Chair Catherine gave a report on the binders, 10. Committee Reports 10.1 Financial Statement — Novernber and December 2010 December statements not available, awaiting year end procedures. #11 -06 REYNOLDS - JUNKE THAT the expenses listed in the Financial Statements for November 2010 be approved. CARRIED 11. Director of Library Services Report December 2010 Volunteer library service was very well used. Peter Moore has provided temporary space for the branch collection in one of the Moore Packaging warehouses. Page 69 of 117 12b) - Minutes of the Barrie Public Librar... 12. Other Business Move to In Camera — moved by Lynn, seconded by Ray at 9:OOpm 12.1 Discussed In Camera. Move from In Camera — moved by Lynn seconded by Ray at 9:05pm 12.2 SOLS Rep SOLS has asked for a board representative to meeting once in the fall, and once in the spring with other board members from other libraries. Interested members can let Catherine know. 13. Committee Meeting Dates At the Call of the Chair A Corporate Committee meeting will be set before the next board meeting. 14. Date of Next Board Meeting Thursday February 24, 2011 at 7:30pm in the Consumers Gas Boardroom. Catherine asked members to RSVP their attendance when the board package goes out. 15. Adjournment The meeting was adjourned at 9:13pm by Brian Jackson. CHAIR DATE SE • 'A zy DATE Page 70 of 117 12b) - Minutes of the Barrie Public Librar... DIRECTOR'S REPORT February 24, 2011 for January 2011 I PERSONNEL 1. The Collective Agreement (3 year contract) was signed in January. 2. January 17 and 18 applications for the Painswick Branch Manager position were conducted and a candidate selected (Jamie Griffis). 3. In January, Shonna Froebel, Manager, Adult Infoiuiation Services, commenced a six week "Organization and Personnel Management" course toward her Certified Public Librarian Accreditation designation. 4. Three pages were hired in January: Micheal O'Reilly, Anita Palmer and Drew Armstrong. II INFORMATION SERVICES 1. Robyn Zuck participated with Laurie Wright and Andrew Rogers to provide training sessions for staff on the 4 eReaders in order for staff to become familiar with new technologies and be able to respond to patron inquiries. 2. January 7 Anne Dorsey, Business Librarian participated in a teleconference with James Zazula, Systems Analyst with the City of Barrie to gain a better understanding of the GIS Portal and the Real Estate Investment database. 3. Sylvia Mueller participated in a conference call with the InformOntario Data Style Guide Committee on January 11th. 4. Cindy Madden and the rest of Adult Information Services staff continue to order new items and develop "Core Lists" for both the Downtown Library and the Painswick Branch. Cindy Madden placed the first order for non - fiction DVDs through the CVS website in January. Ayla Dem.iray placed the first DVD order for the Painswick branch using a cart of titles prepared by CVS. 5. Anne Dorsey and Patricia Roebuck used PC Census to develop reports on the top 5 Home Languages and Top 5 Mother Tongue Languages in Barrie. Patricia also developed the Southern Ontario Multilingual Program (SOMP) profile to request multilingual rotations this year based on census data. 6. Robyn Zuck participated in a "Libraries on the Go" consortium teleconference in January to implement the Overdrive holds Manager option. 7. Robyn also added many new database subscriptions based on the revised Southern Ontario Library Services (SOLS) collection. 8. In January Lynn Houghman added 84 donated items to the Library's adult collection. 9. Adult Information staff continue to respond to Knowledge Ontario's "Ask ON" program 10. Elizabeth Bufton created 4 displays on the main floor in January: "Personal Growth @ Your Library" "Acceptance @ Your Library" "Look on the bright side @ Your Library" "Winter Reading @ Your Library" 11. Shonna Froebel attended 3 Business Networking International (BNI) meetings in January. Page 71 of 117 12b) - Minutes of the Barrie Public Librar... 12. Shonna also chaired the Ontario Library Association (OLA) Evergreen Committee to choose the 10 finalists for the 2011 Evergreen Book Award. 13. Elizabeth Bufton created a library display at the Bridal Show in January. 14. Elizabeth delivered an outreach program on "Fables, Folklore and Fairytales" at the Holly Recreation Centre on January 19 15. Janet Graham and Elizabeth provided materials for 10 Nursing/Retirement Homes in January. 16. Janet & Elizabeth attended the Senior Interagency meeting in January for the March 24 "Senior Connect" event. 17. Janet provided her monthly book review for Focus 50+ community seniors' paper. 18. Anne Dorsey attended the Chamber Business Networking Breakfast on January 6th. Joanne Davidson from the Hair Prosthetics Centre gave a passionate presentation on the value of volunteerism. 19. Anne Dorsey attended the Greater Barrie Chamber of Commerce board meeting on January 18 20. Robyn Zuck met with the Ontario Genealogy Society (OGS) library reps Doreen Horton and Bonnie Readman in January. Robyn has been asked to give a session to the Ontario Genealogy Society on "Genealogy Resources at the Barrie Public Library" 21. Robyn continued her work with the AskOn Inappropriate Behavior Task Force in January. 22. Patricia received a telephone call from an agent of the Trillium Foundation who was referred by several local Francophone contacts. Patricia has been asked to act as a resource person for the staff of the Essa Public Library who are starting a French collection. 23. During the month of January, 18 Adult Information Services programs were delivered to 225 people. Programs included electronic products, outreach, tours, book clubs, programs on business, health and wellness and travel. Children and Youth Service 1. Brenda Jarvis completed an Intermediate Photoshop Online course though the University of Waterloo. 2. The young adult and junior collections this month were weeded as Debra Smith, Laura LaFleshe and Jane Salmon try to ensure the collections are fresh and ready for RFD tagging. Ruby Meijers, Nancy Woods and Vicky Nicholls have also assisted in this process by discarding and pulling items from weeding lists. 3. Vicki Nicholls completed her suggestions for purchase from the mass market paperback lists and Debra Smith, Laura LaFleshe and Jane Salmon continue to select items for both downtown and Painswick collections. This month Debra completed an LSC core list for Canadian YA fiction. 4. Nancy Woods and Debra Smith placed DVD orders with Midwest tapes 5. The "Library on the Loose" winter sessions began at Zehrs and Holly. Vicki Nicholls led 6 storytimes at Zehrs and Nancy Woods led the Holly storytimes. 6. On January 4, Jane Salmon was to jointly present a session with Teacher Librarians from Trillium Woods, Assikinack and Hewitt's Creek at a Lakehead University Education class about libraries and school- public library cooperation. Unfortunately Jane was very ill with the flu but did manage to have Debra Smith pick up and deliver Jane's thumb drive with the presentation. Page 72 of 117 12b) - Minutes of the Barrie Public Librar... 7. On January 6 Jane Salmon chaired a meeting of the OLA Best Bets committee. The top 10 Children's Picture Books, Fiction, Non Fiction and Teen Fiction for 2010 were decided for presentation at OLA Superconference. 8. On January 11, Jane Salmon took a display to a COMPASS meeting at the Simcoe County District School Board and talked with many educators about the library. 9. On January 12 Jane Salmon met with a Lakehead University Education Student to discuss the upcoming unique placement for the student at the library. 10. On January 12, Laura LaFleshe led a tour for the 4 Kids Playgroup. 11. On January 13, Jane Salmon met with a Georgian College student in preparation for their unique placement opportunity at the library in May. 12. On January 13, 27 grade 8 students from Prince of Wales Elementary School used the library for research. 13. On January 19, Debra Smith provided a tour and scavenger hunt activity for a small group of 6 Scouts and their leaders. 14. On January 24, Jane Salmon attended a teleconference meeting of the Ontario Public Library Association (OPLA) Child and Youth Committee. 15. On January 28, Jane Salmon visited the Holly Meadows Battle of the Books team. 16. On January 31, Ruby Meijers led a tour with 5 people from Simcoe Community Services Activity Club. 17. Laura LaFleshe prepared two book blocks for Barrie Municipal Housing and two book blocks for schools participating in the Battle of the Books. Jane Salmon and Nancy Woods also prepared book blocks for Battle of the Books 18. Vicki Nicholls prepared 2 crafts for Winterfest activities and coloring sheets. Kym McOuat also prepared a craft for Winterfest. Vicki led the activities on the Saturday and Kym on the Sunday. 19. Patricia Roebuck contacted representatives of the 3 Francophone daycares in Barrie who agreed to accept 150 printed brochures and booklists for the French - language Every Child Ready to Read program to distribute to their clients. One of the colleagues wants to explore the possibility of collaboration for a French - language Family Literacy Day program. 20. Cindy Pomeroy -White continued to meet with the National Youth Week (NYW) Committee. Cindy will be responsible for the Pizza Challenge and has also been the contact for the Job/Volunteer Fair to be held at Central Collegiate. Cindy has drafted and sent a letter to the Transit Department of the City of Barrie to request free bus transit for teens that week. 21. Debra Smith met with Laurie Wright to discuss developing an online Battle of the Books Trivia Challenge activity for schools participating in this program, 22. Teen Advisory Board acquired a new member from North Collegiate and the total number of members is now 17. Cindy Pomeroy -White typed up biographies for all members, to place on the website. The January TAB meeting resulted in a decision for TAB to begin new radio commercials to promote the library, with ROCK95 /KOOLFM. They will then focus on starting book trailers and are deciding on their first book. 23. During the month January, a total of 53 children's and youth services programs were delivered to 1166 individuals. Programs included storytimes, reading circles, tours, outreach and school visits. 24. Kool FM was sent a special thank you card from the Library for their donation of Lego in support of the Lego program. Page 73 of 117 12b) - Minutes of the Barrie Public Librar... 25. A Magic workshop was provided at the Library by local magician Frank Clarkson on January 22. 26. The Creative Arts Contest is being replaced this year with an online magazine that will accept submissions from teens all year round. A new contest has been started called "Name the Online Magazine." This online magazine will publish poetry, stories, art and photography from teens. We also hope to have various community people who excel in these areas lead workshops to assist the teens with the work they wish to submit. 27. Brenda Jarvis created a logo for the Library's new "Grab & Go" collection. 28. Alison Brumwell's Freedom to Read Week posters can be seen around the Library with pictures by Vicki Nicholls and posters by Brenda Jarvis. III CIRCULATION SERVICES 1. Circulation staff and Pages have been working additional hours to "tag" the Library's collection in preparation of the new RFID Security System. 2. Positive feedback has been received from patrons and circulation staff regarding the presence of the security guard. 3. A number of patrons continue to express how pleased they are that_a branch will be opened in the south end of Barrie. They also continue to comment on how the Barrie Public Library is so wonderful. 4. Patrons are pleased with the availability of audio books. IV INFORMATION TECHNOLOGY SERVICES 1. Freida Lund and Karen Hanson continue to work on the CVS- Midwest integration for ordering AV collection material. 2. Karen has assumed the responsibility for processing invoices and documenting the Library's RFID tagging instructions. 3. Andrew Rogers modified our Library computer system to start accepting PINS as part of the borrower's authentication. Andrew also worked on a number of computer reports for e -books and acquisitions to facilitate internal program management. Andrew is also updating the Library's internal "Insite" intranet to make documents more easily accessible by staff. 4. Freida, Karen and Melinda participated in a half day information session with Library Service Centre staff on how our orders, materials and processing is handled 5. The installation of Bibliocommons continues and their database is being updated. 6. The RFID tagging process was tweaked several times in January to adopt the processes that worked best. Additional human resources will be added over the next few months to complete the project (3 new pages and 2 relief circulation staff). 7. The e- readers started to circulate amongst staff members. 8. Preparations are underway for the Grab and Go service — enabling borrowers to check out popular bestsellers without having to wait for a request to be fulfilled as a hold. V COMMUNITY DEVELOPMENT 1. In January, Four teams have registered for the Dragon Boat Festival. Chris Vanderkruys met with Tim Hortons in order to discuss possible Festival sponsorship. 2. Chris attended the Planned Giving Counsel of Simcoe County monthly Executive meeting as well as the January Education Session. Page 74 of 117 12b) - Minutes of the Barrie Public Librar... 3. Chris is currently prepping the strategic planning brochure with two coop students from Georgian college 4. Chris finalized arrangements for February Blues on Saturday that will take place February 5th. 5. An Unplugged Saturday Night was held January 22 with approximately 47 attendees. 6. The Capital Campaign Team is still working on a few more donations that need to be finalized before deciding how to wind up this phase of the campaign. 7. Chris attended the Business Networking International (BNI) meetings in January. VI VOLUNTEER PROGRAM 1. Julie responded to two lengthy requests for information on volunteer management from the Deputy Chief Librarian at Innisfil Public Library and from someone exploring a career in Volunteer management 2. The library's co -op student interviewed Julie for a school assignment. Julie also completed a final evaluation for the school and wrote a letter of reference for the student. 3. Julie attended the Barrie Association of Volunteer Administrators (BAVA) meeting on January 12 and, as part of Julie's responsibility for bursaries and awards, submitted two articles to the Professional Administrators of Volunteer Resources Ontario (PAVR -O) newsletter. Julie also attended a meeting of the PAVR -O conference committee in Whitby January 20 4. In January, one new volunteer was hired to work at the Cafe, one for the Boutique, three for shelf reading, and two for Circle of Readers. Two high school co -op students will be starting a second semester placement in February. 5. At the request of the Management Team, Julie met with consultant Linda Morgan, along with Chris VanderKruys, to explore a "team building" workshop. 6. In January, 8 boxes of books were sent to Better World Books. VII BUILDING 1. City is working on lighting issues. 2. Incident Reports included Male stealing magazines, Drunk in library, Internet abuse, inappropriate speaking to staff, tagging in outside stairwell as well as men's washroom, custodian injured, volunteer fainting, Rowdy teens, Drugs in the local history room. There are no new needles in the Sharp containers. 3. January 13 Heather Betz met with the City Facilities to discuss renovations to front of library to accommodate RFID installation and sorter. The City will present a design and budget proposal in February for the Library's approval. PREPARED BY A. Davis DATE January 27, 2011 Page 75 of 117 12c) - Minutes of Midland Public Library B... ITEM 1. 2. 3. 4. APR 1 9 7011 1.1 OHO- MEDONTE TOWNSHIP MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: March 10, 2011 LOCATION: Midland Public Library Boardroom PRESENT: L. Campbell, V. Nihill, J. Pack, B. Gorski, U. Schmid, G. Canning REGRETS: B. Desroches, J. Swick GUEST: Maureen Pearce STAFF: G. Griffith, Recording Secretary, B. Molesworth, CEO ISSUE Call to Order B. Molesworth assumed the Chair, pro tem, and called the meeting to order at 6:58 p.m. Introduction of Maureen Pearce, Tiny Township Representative Informal introductions took place before the meeting began. Approval of the agenda Moved by: G. Canning Seconded by: V. Nihill That the Agenda be approved, as circulated Approval of the minutes of the previous meeting B. Molesworth was asked if the leak in the roof has been fixed. He responded that, no, it has not, but various theories and ways to fix it were still under investigation. Moved by: J. Pack Seconded by: G. Canning That the minutes of the Board meeting held on February 10, 2011 be approved. Election of the Executive? Chair, Vice - Chair, Finance Committee Chair B. Molesworth reviewed the options in terms of electing an Executive. He asked if those present wished to proceed with the election or wait until the April meeting when hopefully, we would have all Board members present. Everyone agreed to defer the election to the April 2011 meeting. B. Molesworth asked for a motion to declare V. Nihill as Acting Chair. Moved by: J. Pack Seconded by: G. Canning That V. Nihill be appointed as Acting Chair for the meeting of March 10, 2011. Page 1 of 5 ACTION CARRIED CARRIED CARRIED Page 76 of 117 12c) - Minutes of Midland Public Library B... Page 2 of 5 DATE: March 10, 2011 LOCATION: Midland Public Library Boardroom ITEM 5. MIDLAND PUBLIC LIBRARY BOARD MEETING ISSUE Orientation B. Molesworth gave a power point presentation outlining responsibilities of Library Boards and their members. Documentation had been e- mailed to Board members with the regular Board meeting packages. B. Molesworth highlighted some areas related to Board responsibilities including Board self - evaluation and the CEO's evaluation. At the end of the presentation he asked for questions or comments. U. Schmid asked if a homeless person could obtain a Library card. B. Molesworth responded that, no, they couldn't but that we had donated some used books to the Out -of- the -Cold programme. We had, in the past, issued cards to temporary residents at the Rosewood Shelter, but there were many losses of material as people in transition don't place a high priority on returning items. G. Canning spoke about the vision and role of Libraries going into the future. He had listened to the CBC radio programme, Ideas and heard an item called "Closing the book" which dealt with the change over from paper copy books to e- books. It made dire predictions about the book as we know it. It raised many questions that will affect the role of the Library. U. Schmid commented that the Library is more than books, it is a hub of the community and will become even more as we face difficult times. V. Nihill, commenting on the e-book issue, said her friends don't seem to have moved over to e- readers. Is there an urgency? B. Molesworth stated that there is an urgency to respond to change, but that, historically, many technological advances like the Internet were supposed to be the end of Libraries. At the same time this was being forecast, Library circulation figures across North America went up by 25 %. The tendency to write Libraries off is premature. It's what form of technology Libraries should pursue that is important. B. Molesworth suggested that there are several ways for the Board to move forward. The development of a new 5 Year Strategic Plan would lay out a path the Library should take. We need to pick subjects and do research on what we feel we need to pursue. With the new building we have all sorts of opportunities to look at new directions. G. Canning suggested that we should define ourselves as a service, not a format. The Library is more than books, it is a community resource. ACTION Page 77 of 117 12c) - Minutes of Midland Public Library B... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 3 of 5 DATE: March 10, 2011 LOCATION: Midland Public Library Boardroom ITEM 5. 6. 7. ISSUE Orientation - continued J. Pack stated that, even though new, younger kids coming up will want electronic, they need to be introduced to hardcover books. M. Pearce said that iPads and tablets are now coming to the fore with avid readers using them to read. B. Molesworth commented that, as long as people are still reading, Libraries have a role. It's the format that is the question. We will be hiring a new part -time Programme Assistant who will develop programmes to help draw the community in. New technologies could be incorporated, but the focus will be programmes for young adults. This is an area that has not been developed. L. Campbell suggested that we should not overlook seniors who may be interested in learning how to use e- readers. B. Molesworth will do some research on e- readers and bring his findings back to the Board. Business arising from the minutes 6.1 Non - Resident Fees B. Molesworth reported that the Township of Tiny has passed the resolution accepting the new non - resident fees. The three Library Boards involved still need to sign the document. 6.2 Partnership with MARC B. Molesworth distributed the flyer advertising the upcoming literacy programmes. The first one will be Saturday, March 19 at 2:00 p.m. Approval of the accounts — Questions from last meeting. B. Molesworth explained that some of the invoices are one time, annual expenses. Moved by: B. Gorski Seconded by: L Campbell That the accounts for the month of February 2011 totalling $32,775.16 be approved. ACTION CARRIED Page 78 of 117 12c) - Minutes of Midland Public Library B... ITEM 8. Reports of Board Committees MIDLAND PUBLIC LIBRARY BOARD MEETING Page4of5 DATE: March 10, 2011 LOCATION: Midland Public Library Boardroom ISSUE 8.1 Finance Committee B. Molesworth distributed the Library's Financial Statement as at February 28, 2011 and explained some of the lines in the budget. Hydro seems to be averaging at about $2,600.00 per month. It will go up in the summer during air conditioning season. There was a question about Conferences. B. Molesworth explained that we haven't sent anyone lately to conferences, but this year we will be sending one of our Library Technicians to the Ontario Library Technicians' Association Conference. She is one of the presenters on a panel of newly graduated Techs. A question was asked about the Equipment Repairs and Maintenance line being quite high. B. Molesworth will check into this item. With approximately 17% spent, we are about where we should be. L. Campbell asked what the line Support to Parking was. B. Molesworth explained that, when we lost our parking lot due to the expansion, the Town provided parking permits for the Staff to park in a designated area on First Street. These permits carry a cost, so we budget the amount to be paid, and then the Town pays another Department. It's known as an "in and out ". The report was adopted. 8.2 Fundraising Committee No report. 8.3 Building Committee B. Molesworth reported that issues, like the leak in the roof, are still being addressed. It appears that the problem is being caused by more than one issue. The connecting area between the old roof and the expansion was not done properly, but the leak may be coming from up higher from the old roof. There will likely be a sharing of cost. ACTION Page 79 of 117 12c) - Minutes of Midland Public Library B... Page 5 of 5 DATE: March 10, 2011 LOCATION: Midland Public Library Boardroom ITEM 8. 9. 10. 11. New business No new business. Information MIDLAND PUBLIC LIBRARY BOARD MEETING ISSUE Reports of Board Committees - continued 8.4 Report from the Friends of the Midland Public Library - Meetings A nucleus is being formed by several of the members which, hopefully, will form an Executive. 10.1 Chief Librarian's Report B. Molesworth informed the Board that Todd Archer has been hired as the IT Technician to replace A. Hamelin. Readings There will be a series of author readings April 14, 15 and 16. Local poet and author, Roger Bell, has just published his memoir. He will read Saturday, April 16 Ellen S. Jaffe, has agreed to do a class visit to St. Theresa's High School in the afternoon of the 15 and then a reading at the Library in the evening. Another reading is in the works for Thursday, April 14 B. Molesworth will be handling the advertising. Adjournment Moved by: J. Pack That the meeting be adjourned at 8:10 p.m Chie Librarian ;31 ACTION Page 80 of 117 12d) - Correspondence dated March 28, 2011... March 28, 2011 Mayor Harry Hughes & Council Oro - Medonte Township Box 100 Oro, ON LOL 2X0 Dear Mayor Hughes & Councillors, RE: PORT OF ORILLIA OPENING CEREMONIES The Orillia District Chamber of Commerce invites you to attend the 2011 Opening Ceremonies of the Port of Orillia on Thursday, May 12th from 5:00 p.m. to 7:00 p.m. Light refreshments will be served aboard the Island Princess. Sincerely, ORILLIA DISTRICT CHAMBER OF COMMERCE 150 Front Street South, Internet: www.orillia.com Orillia, Ontario L3V 4S7 Email: orilinfo @orillia.com Susan Lang Managing Director Harbour Master, Port of Orillia Tel: 705- 326 -4424 Fax: 705 - 327 -7841 APR a 9 2011 Page 81 of 117 12e) - City of Barrie, Notice of Open Hous... Barrie's sustainable le waste management strategy We Want to Hear What You Think atoneofthe HOUSES The City of Barrie is developing a Sustainable Waste Management Strategy to promote effective, efficient, and sustainable change to Barrie's waste collection, diversion and disposal over the next 20 years. We want to hear what you think about current waste management practices, including what we are doing well and areas where we could improve. Your input matters! Open House 1 - Wednesday May 4, 2011 • 4pm -8pm Holly Community Centre - Main Lobby • 171 Vapleton Avenue Open House 2 - Thursday May 5, 2011 • 4pm -8pm East Bayfield Community Centre - Community Room 1 • 80 Livincstone St., East Note that both Open Houses will present the same information, so please drop by the one that is most convenient for you. For more information and opportunities for input visit our website www.barrie.ca The City of Barrie encourages your questions and comments, please contact: Sandy Coulter, Manager of Environmental Operations phone (705) 739 -4220 ext. 5826 email: scoulter @barrie.ca The City of BARI34J E Page 82 of 117 12f) - Correspondence dated April 18, 2011... ITEM FOR: DEPARTMENT: Planning ITEM NO. 13.a.1.c MEETING DATE: April 18, 2011 SUBJECT: �''iiA�►�I� CLEARVIEW TOWNSIHIP Mayor & Members of Council Proposed Correspondence to Minister Chiarelli Regarding Provincial Development Facilitator RECOMMENDATION: That Council direct staff to prepare a letter, for signature by the Mayor, to the Minister of Infrastructure, requesting that the Terms of Reference for the Provincial Development Facilitator be adjusted to allow the Facilitator greater flexibility with respect to providing recommendations regarding the growth forecasts by allowing the Facilitator to review and make recommendations regarding the County population and employment forecasts. And that Council direct that this letter be copied to the County of Simcoe and all lower -tier municipalities in the County. BACKGROUND: The proposed Growth Plan Amendment No. 1 was released for public comment on October 28, 2010. The Minister of Infrastructure has since appointed a Provincial Facilitator to consult and make recommendations concerning Amendment 1 to the Minister by November 1, 2011. An outline of the Facilitator's terms of reference is provided in the correspondence from the Minister appended to this report. CLEARVIEW STRATEGIC PLAN: Furthers strategic actions 2.1, 2.3, 2.4, 2.5 and 2.6. COMMENTS /ANALYSIS: The Facilitator's terms of reference are restricted with regard to the examination of growth forecasts. The Facilitator has been requested to consult only with respect to the lower -tier allocations of growth. The municipality, others in the County, as well as the County itself, have all put forward submissions suggesting that the upper -tier allocation is not sufficient with respect to actual development activity and sustainable development levels. The forecast in the growth plan is also increasingly dated and is to be updated shortly. It would be appropriate for the Facilitator to undertake a full consideration of the growth forecast issues rather than simply consulting on re- distribution of a clearly inadequate forecast. As the Minister is not bound by the recommendations of the Facilitator, there is no reason why the growth forecast consultation and recommendation cannot be expanded to at least allow for a full consideration of the positions put forward by the County and lower -tier municipalities. Page 83 of 117 12f) - Correspondence dated April 18, 2011... April 18, 2011 Page 2 Item 13.a.1.c FINANCIAL ANALYSIS: NA. SCHEDULES: Letter from Minister Chiarelli to Mayor Ferguson dated March 30, 2011 PREPARED BY: Michael Wynia, MCIP, RPP, Director of Planning, Development and Information Services APPROVALS: Susan McKenzie, CAO Page 84 of 117 12f) - Correspondence dated April 18, 2011... Ministry of Infrastructure Office of the Minister 5 Floor, Mowat Block 900 Bay Street Toronto ON M7A 1C2 Tel: 416 325 -5270 Fax: 416 325 -8860 www.ontano.ca/infrastructure MAR 3 0 2011 His Worship Ken Ferguson Mayor Township of Clearview 217 Gideon Street PO Box 200 Stayner ON LOM 1S0 Dear Mayor Ferguson: I would like to thank you for your submission as part of the consultation process for Proposed Amendment 1 (2010) to the Growth Plan for the Greater Golden Horseshoe, 2006. We received many comments, covering a wide range of issues, and it reinforced for me that growth and development in the Simcoe area is a very complex matter. Among the submissions, I received numerous requests from local municipalities including the City of Barrie and the County of Simcoe to engage in further discussion on key issues, and to utilize the Office of the Provincial Development Facilitator in this regard. To that end, I have asked the Provincial Development Facilitator (PDF) to carry out additional, scoped consultations with Simcoe County and its lower -tier municipalities. The PDF will ensure a focused, streamlined process, and will provide me with recommendations on addressing three issues in particular: • the distribution of growth forecasts among the lower -tier municipalities in Simcoe County • alternative approaches to manage the oversupply of land designated for urban development in the County • appropriate targets for intensification and greenfield density for the lower -tier municipalities in the County. I have asked that the PDF provide her recommendations to me on how to address these remaining issues by November 1, 2011 and directed her to work with Simcoe County and its lower -tier municipalities to coordinate this process. Please expect to hear from other interested parties on this matter. I have attached a copy of the terms of reference for this scoped consultation process. I would once again like to thank you for your input and comments received on Proposed Amendment 1. The changes under discussion are important to ensuring that families in the Simcoe area continue to enjoy liveable communities and benefit from strong economic growth. I know that working together we can make this happen. Sincerely, Bob Chiarelli Minister Enclosure Ministhre de ('Infrastructure Bureau du ministre 5 etage, edifice Mowat 900, rue Bay Toronto (Ontario) M7A 1C2 TeI.: 416 325 -5270 T &Ioc : 416 325 -8860 www.ontario.ca /infrastructure c: Susan McKenzie, CAO Bob Campbell, Clerk AP' M011826MC- 2011 -35 Page 85 of 117 12f) - Correspondence dated April 18, 2011... Terms of Reference for the Provincial Development Facilitator Review of portions of Proposed Amendment 1 (2010) to the Growth Plan for the Greater Golden Horseshoe, 2006 The Ministry of Infrastructure has been reviewing and considering the wide range of comments received during the consultation period on Proposed Amendment 1. Based on this diverse feedback on a number of complex policy issues the Minister is seeking additional input regarding municipal concerns. Therefore, the Minister of Infrastructure directs the Office of the Provincial Development Facilitator to work with Simcoe County and its lower -tier municipalities on issues outlined below. The discussions will be predicated on the following: • Any recommendations will conform to the Growth Plan for the Greater Golden Horseshoe, 2006; • The total population and employment forecasts to 2031 of 667,000 people and 254,000 jobs for Simcoe, Barrie and Orillia in Schedule 3 of the Growth Plan for the Greater Golden Horseshoe, 2006 along with the population and employment forecasts for the single -tier cities of Barrie and Orillia as set out in Schedule 7 of Proposed Amendment 1 will remain unchanged; • The recommendations may include unique approaches in different areas of the County, recognizing the unique characteristics of the municipalities in Simcoe. The Minister of Infrastructure directs the Office of the Provincial Development Facilitator to work with Simcoe County and its lower -tier municipalities to assist them in determining recommendations regarding: 1. The allocation of the population and employment forecasts for the lower- tiers. 2. Approaches to managing the oversupply of land available for growth as determined in accordance with policy 6.3.2 of Proposed Amendment 1 (2010) to the Growth Plan for the Greater Golden Horseshoe, 2006 3. Alternative intensification targets and designated greenfield area density targets for each lower -tier municipality within the County of Simcoe that reflect the character of the communities, while ensuring the creation of more compact, mixed -use communities. The Provincial Development Facilitator will report back her recommendations to the Minister by November 1, 2011. Ministry of Infrastructure March 28, 2011 Page 86 of 117 13a) - Correspondence dated March 15, 2011... RECRUITMENT & RETENTION COMMITTEE REC March 15, 2011 MAR 2 8 ZQtf 7RO- ME DONTL Mayor Hughes and Members of Council TOVVNSHII' 148 Line 7 South Oro, Ontario. LOL 2X0 Your Worship and Members of Council: On behalf of the Orillia and Area Physician Recruitment & Retention Committee, I write to request Oro - Medonte Township representation on our committee. We have appreciated the township's support of our work over the past several years, and welcome the opportunity for increased communication that committee participation would provide. I look forward to hearing from you. Tony Chair Yours truly, rynych ORILLIA & AREA PHYSICIAN Chippewa% of RAMA rlrst Naton ��NSHiP � Ya ot4ry,pRr- 22 Peter Street South •Orillia, Ontario L3V 7A3. tel: 705- 325 -4903 . fax: 325 -6817 Page 87 of 117 13b) - Correspondence dated April 15, 2011.. Oshawa® Corporate Services Department Prepare To Be Amazed City Clerk Services File: A -2140 April 15, 2011 Honourable Leona Dombrowsky Minister of Education Mowat Block, 22nd Floor 900 Bay Street Toronto, ON M7A 1 L2 Re: School Boards' Declaration of Votin Day as a Professional Activity Day City Council considered the above matter at a meeting held on April 11, 2011 and adopted the following recommendation of the Finance and Administration Committee: "Whereas Ontario municipalities historically use schools as voting places during municipal elections; and, Whereas the Municipal Elections Act states that school boards must provide space to be used as voting places free of any charge when requested for use by a municipality; and, Whereas school boards are requesting municipalities provide security at schools being used on Voting Day to ensure the safety of students throughout the entire school when only a small portion of the school is being used as a voting place; and, Whereas concerns regarding student safety at the school during voting hours can be eliminated if the students are not in the school on Voting Day; Therefore Oshawa City Council requests that the Minister of Education amend the Education Act to declare Voting Day for municipal elections in the Province of Ontario as a Professional Activity Day; and, That this resolution be forwarded to all Ontario municipalities, local MPP's, the Association of Municipalities of Ontario, the Association of Municipal Managers, Clerks and Treasurers of Ontario and all school boards in the City of Oshawa in accordance with Report FA -11 -81 dated March 24, 2011." Your consideration of this important matter is appreciated. The Corporation of the City of Oshawa, 50 Centre Street South, Oshawa, Ontario L1 H 3Z7 Phone 905.4363311 1800.667.4292 Fax 905.436.5697 www.oshawa.ca Page 88 of 117 13b) - Correspondence dated April 15, 2011... - 2 - By copy of this letter, I am advising ail Ontario municipalities, local MPP's, the Association of Municipalities of Ontario, the Association of Municipal Managers, Clerks and Treasurers of Ontario and all school boards in the City of Oshawa of Council's decision. If you need further assistance, please contact me at the address below or by telephone at 905 - 436 -5636 extension 2230. Sandra Kranc City Clerk SK/mp c: All Ontario Municipalities (sent via AMO broadcast) . c;` Christine Elliott, MPP Whitby- Oshawa Jerry Ouellette, MPP Oshawa Association of Municipalities of Ontario Association of Municipal Managers, Clerks and Treasurers of Ontario Durham District School Board Durham Catholic District School Board Conseil scolaire de district du Centre - Sud -Ouest Conseil scolaire de district catholique Centre -Sud Page 89 of 117 13c) - Correspondence dated April 18, 2011... Brissette, Marie From: Tom Stoer [] Sent: April 18, 2011 9:30 PM To: Coutanche, Mel Subject: 5th line oro -med. road paving It has recently come to my attention from staff at the oro - medonte roads department that "2 to 3" persons living on the 5th line of oro -med. running north from Horseshoe Valley Rd. 2km have requested that no paving be done to the road surface. The reasons giving were "increased traffic ", "increased traffic speed" and "losing the rural feel of the road ". We have lived in our farmhouse ( #3829) for 30 years. I called regarding the paving of road in the fall of 2009 and was told it was one of the last roads on the list for paving that year. 2010 came and went with no paving. Calling last week and being told that it has been canceled indefinitely because of "2 or 3 calls "was quite a shock. There are 8 houses on this 2 km stretch of road. I have contacted 7 of the people living at these residences. All are either in favour of paving or indifferent. Please contact me with the names of the people who called to have the paving cancelled. Being a long time resident of this particular road and township it is disturbing that we were not notified of the decision to not pave the road. It would only seem natural that whoever the persons responsible for making these decisions would be considerate enough to contact the remaining people residing on the road. I am requesting that the road be reconsidered for paving in the 2011 season. Tom Stoer 1 Page 90 of 117 15a) - Being a By -Law to Authorize the Iss... Mayor, H.S. Hughes Clerk, J. Douglas Irwin THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -059 Being a By -Law to Authorize the Issuance of the Certificate of Maintenance and Final Acceptable (Underground and Aboveground Services) for Arbourwood Estates Ltd. — Arbourwood Estates — Phase 2, Registered Plan 51 M -696 WHEREAS Section 51, Subsection (26) of the Planning Act, R.S.O. 1990, ChapterP.13, as amended, provides that municipalities may enter into agreements imposed as a condition to the approval of a plan of subdivision and such agreements may be registered against the land to which the subdivision plan applies; AND WHEREAS Council for the Corporation of the Township of Oro - Medonte entered into an amended Subdivision Agreement with Arbourwood Estates Ltd. in October 2002 to construct the second phase of a residential development consisting of seventy seven (77) lots on Red Oak Crescent and Basswood Circle. AND WHEREAS the requirements of this Subdivision Agreement with respect to the aboveground works have now been met; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. That the Certificate of Maintenance and Final Acceptance (Underground and Aboveground Services) for Arbourwood Estates Ltd., Registered Plan M -696, Phase 2, may now be issued by the Township Engineers (AECOM) in compliance with the Subdivision Agreement between the Corporation of the Township of Oro - Medonte and Arbourwood Estates Ltd. 2. That the attached Schedule "A ", Certificate of Maintenance and Final Acceptance (Underground Services) and Schedule `B ", Certificate of Maintenance and Final Acceptance (Aboveground Services) shall form part of this By -Law. 3. That this By -law shall come into effect upon the date of passing hereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 27 DAY OF APRIL, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Page 91 of 117 15a) - Being a By -Law to Authorize the Iss... AC Description of the Works: Date: • Nil 17 toll Schedule 'A' to By -Law No. 2011 -059 AECOM 10 Cheekley $0.01 Ovlre, 0N,Caaada 40 TOWNSHIP ENGINEERS CERTIFICATE OF MAINTENANCE AND FINAL ACCEPTANCE jUNDERGROUND SERVICES} MUNICIPALITY Township of Oro- Medonte PROJECT Arboarwood Estates Subdivision — Phase 2 Plan 51M -686 DEVELOPER. Arbourwood Estates Ltd. Phase II FILE NO. 12- 8021 -50 1601182661 IMMA 437- 820241 705 1'2 9222 .1 705 73.764 • Watermain distribution system in Phase 2 In the Arbourwood Estates Subdivision. We, AECOM, notify the Municipality that the above mentioned works were inspected on November 11, 2010, and to the best of our knowledge and judgement are complete in accordance with the Subdivision Agreement, except for the deficiencies below We, AECOM, notify the Municipality that to the best of our knowledge and judgment: 1. The Developer named herein has completed the required maintenance work, has rectified known deficiencies and has fulfilled the other terms of the Subdivision Agreement. 2. The period of maintenance of this Subdivision Agreement expires on the issuance of this Certificate. Signature: Li 11 ' Page 92 of 117 15a) - Being a By -Law to Authorize the Iss... A °XOM1 Schedule 'B' to By -Law No. 2011 -059 AECOM Io Cb N•r Saeal Barge. O atla MI wm � l9N TOWNSHIP ENGINEERS CERTIFICATE OF MAINTENANCE AND FINAL ACCEPTANCE {ABOVEGROUND SERVICES) MUNICIPALITY Township of Oro- Medonte PROJECT Arbourwood Estates - Phase 2 Plan 51M - 696 DEVELOPER Arbourwood Estates Ltd. Phase 11 FILE NO. 12-8921-50 160118265) [MMA 43T- 920241 Toy 721 B222 lal 706 739 OM fax Description of the Works: Roadways in the Arbourwood Estates - Phase 2 Subdivision consisting of: • Red Oak. Crescent westerly from the north end of Walnut Drive, and then southerly and easterly to the south end of Walnut Drive: a distance of 1,420 metres (4,659 fee». • Basswood Circle from Red Oak Crescent to Red Oak Crescent a distance of 820 metres (2,690 feet). We, AECOM, notify the Municipality that the above mentioned works were inspected on November 11, 2010, and to the best of our knowtedge and Judgement are complete in accordance with the Subdivision Agreement, except for the deficiencies below: Date • NIL We, AECOM, notify the Municipality that to the best of our knowledge and judgment: 1. The Developer named herein has completed the required maintenance work, has rectified known deficiencies and has fulfilled the other terms of the Subdivision Agreement. 2. The period of maintenance of this Subdivision Agreement expires on the issuance of this Certificate. Signature: Page 93 of 117 15b) - Being a By -Law to Authorize the Iss... Mayor, H.S. Hughes Clerk, J. Douglas Irwin THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -060 Being a By -Law to Authorize the Issuance of the Certificate of Maintenance and Final Acceptance (Aboveground and Underground Services) for Arbourwood Estates Ltd. Phase 111, Registered Plan 51M -767 WHEREAS Section 51, Subsection (26) of the Planning Act, R.S.O. 1990, ChapterP.13, as amended, provides that municipalities may enter into agreements imposed as a condition to the approval of a plan of subdivision and such agreements may be registered against the land to which the subdivision plan applies; AND WHEREAS Council for the Corporation of the Township of Oro - Medonte entered into an amended Subdivision Agreement with Arbourwood Estates Ltd. in February 2004 to construct the final phase of a residential development consisting of nine (9) lots on Jenna Court and Diane Court. AND WHEREAS the requirements of this Subdivision Agreement with respect to the aboveground works have now been met; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. That the Certificate of Maintenance and Final Acceptance (Underground and Aboveground Services) for Arbourwood Estates Ltd., Registered Plan M -767, Phase III, may now be issued by the Township Engineers (AECOM) in compliance with the Subdivision Agreement between the Corporation of the Township of Oro - Medonte and Arbourwood Estates Ltd. 2. That the attached Schedule "A ", Certificate of Maintenance and Final Acceptance (Underground Services) and Schedule `B ", Certificate of Maintenance and Final Acceptance (Aboveground Services) shall form part of this By -Law. 3. That this By -law shall come into effect upon the date of passing hereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 27 DAY OF APRIL, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Page 94 of 117 15b) - Being a By -Law to Authorize the Iss... AECOM CERTIFICATE OF MUNICIPALITY PROJECT DEVELOPER FILE NO Description of the Works: Date: Nil Schedule 'A' to By -Law No. 2011 -060 AECOM 10 ra, 00. Street Bade, O N. Canada L<N 1 O TOWNSHIP ENGINEERS MAINTENANCE AND FINAL ACCEPTANCE UNDERGROUND SERVICES) Township of Oro- Medonte Arbourwood Estates Subdivision — Phase 3 Plan 51M — 767 Arbourwood Estates Limited IPhase III) 12-6921-53 (60118266) fOM-T-94004 705 721 0222 lel 1057340754 lax Watermain distribution system in Phase 3 In the Arbourwood Estates Subdivision. We, AECOM, notify the Municipality that the above mentioned works were inspected on November 11, 2010, and to the hest of our knowledge and judgement are complete in accordance with the Subdivision Agreement, except for the deficiencies below: We, AECOM, notify the Municipality that to the best of our knowledge and judgment: 1. The Developer named herein has completed the required maintenance work, has rectified known deficiencies and has fulfilled the other terms of the Subdivision Agreement. 2. The period of maintenance of this Subdivision Agreement expires on the issuance of this Certificate. 1 1� 1 Signature: Schedule 'B' to By -Law Page 95 of 117 15b) - Being a By -Law to Authorize the Iss... A_IOM CERTIFICATE OF MUNICIPALITY Description of the Works: • NIL Date: " : " 17 tt Plan 51M — 767 No. 2011 -060 Signature: AECOM 10 CMeaeg Sloe! Berle. ON. CeneCe L414 1w1 TOWNSHIP ENGINEERS MAINTENANCE AND FINAL ACCEPTANCE (ABOVEGROUND SERVICES) Township of Oro- Medonte PROJECT Arbourwood Estates — Phase 3 DEVELOPER Arbon rwood Estates Limited (Phase III) FILE NO. 12. 8921.53 (601182661 f0M -T- 940041 106 721 MU IN 70672. LOU 1a4 Roadways in the Arbourwood Estates — Phase 3 Subdivision consisting of: • Jenne Court southerly from Red Oak Crescent, and easterly to cut-de -sac: a distance of 260 metres (853 feet). • Diane Court southerly from Red Oak Crescent. and easterly to cul -de -sac; a distance of 160 metres (525 feat). We, AECOM, notify the Municipality that the above mentioned works were inspected on November 11, 2010, and to the hest of our knowledge and judgement am complete in accordance with the Subdivision Agreement, except for the deficiencies below: We, AECOM, notify the Municipality that to the best of our knowledge and judgment: 1. The Developer named herein has completed the required maintenance work, has rectified known deficiencies and has fulfilled the other terms of the Subdivision Agreement. 2. The period of maintenance of this Subdivision Agreement expires on the issuance of this Certificate. _ Page 96 of 117 15c) - A By -law to Authorize the Execution... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin BY -LAW NO. 2011 -062 A By -law to Authorize the Execution of a First Renewal and Amending Co- Location Agreement with Rogers Wireless Inc. WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, provides that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council. AND WHERAS the Township of Oro - Medonte entered into a Co- Location Agreement with Rogers Wireless Inc. dated March 2, 2006. AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte deems it expedient to enter into a First Renewal and Amending Co- Location Agreement with Rogers Wireless Inc. AND WHEREAS the Council for The Corporation of the Township of Oro - Medonte declared by Motion No. C110413 -13 to enter into a First Renewal and Amending Co- Location Agreement with Rogers Wireless Inc. NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That the Mayor and Clerk are hereby authorized to execute the First Renewal and Amending Co- Location Agreement with Rogers Wireless Inc attached hereto as Schedule "A" and forming part of this By -Law. 2. That this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 27 DAY OF APRIL, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Page 97 of 117 15c) - A By -law to Authorize the Execution... Licensee Site Name: OROMED FD NORTH Licensee Site Number/Location Code/Lease ID: N/A WIIEREAS: FIRST RENEWAL AND AMENDING AGREEMENT A. The Licensor and the Licensee entered into an agreement dated the 2nd day of March, 2006 (the "Co- location Agreement "); and B. The Licensor and the Licensee are desirous of amending the Co-location Agreement. THEREFORE IN CONSIDERATION OF the covenants, terms, conditions and agreements contained herein, the Licensor and the Licensee agree to enter into this First Renewal and Amending Agreement and hereby incorporate by reference the Co- location Agreement for such purpose subject only to the following modifications: 1. The Basic Terms of tbe Co-location Agreement are hereby amended by deleting the wording with respect to the Commencement Date and substituting the following in its place: Commencement Date: January 1, 2011 2. The Basic Terms of the Co-location Agreement are hereby amended by deleting the wording with respect to extensions and substituting the following in its place: Extensions(s): 2 x 5 years 3. The Basic Terms of the Co- location Agreement are hereby amended by deleting the wording with respect to the Initial Tenn and substituting the following in its place: Initial Term: January 1, 2011 to December 31, 4. Schedule "2" of the Co- location Agreement is hereby deleted and replaced with the Schedule "2" attached to this First Renewal and Amending Agreement. 5. The parties to this First Renewal and Amending Agreement acknowledge that all of the foregoing recitals are true and correct both in form and in substance. 6. The parties hereto agree and acknowledge that all other terms and conditions contained in the Co- location Agreement remain in full force and effect and that the Co- location Agreement is valid and subsisting and has not been modified in any way except as provided for herein. 7. All capitalized terns herein shall have the same meaning ascribed to them in the Co- location Agreement. 8. This First Renewal and Amending Agreement shall be binding upon and shall enure to the benefit of the parties hereto and their respective heirs, executors, administrators, successors and assigns. Per: Name: Title: Per: Name: Tide: Licensor Site Name: Hwy 11 & Orillia South Licensor Location Code: C1986A 9. The parties acknowledge having specifically requested that this agreement as well as other documents relating thereto be drawn up in the English language only. Les parties reconnaissent avoir specifiquement exige que ce contra[ de meme qua tons les documents s'y rattachant soient rediges uniquement en langue anglaise. DATED this 14th day of January, 2011 LICENSEE: Township of Oro Medonte Fire Department I have authority to bind the Corporation. I have authority to bind the Corporation. LICENSOR: Rogers Comrmmications Inc. Per: Name: Title: I have authority to bind the Corporation Per. Name: Title: I have authority to bind the Corporation. I INITIAL� Page 98 of 117 # Typo Mee d ] 111E0b10 ®- 4w - Number of Anonna, at Ss .0llatl Elevate, Eleva B \.g.$ /t •G• eu `/ Onto a5- led .p R W (dmmmyy) License Foe Corm m .rcr *ma Mmmrn W! Mama Specs Rale Moil h YMI of � 1 Rate Antenna ,50 Fee Womb Antonia Space Comments leo. al bens. 11(1.11011 antenna b Antoine Make h Worm. Feeder Slaw Samnaty y eerr 1 p mot 1 00 1 055 8098 (1) 185 1d1an95 5242.78 5 54*109 9W210C 45584(110 Manna 2 0 �� 10 1 Sim Base Fee (0 Tao 14Am-05 (29.54 5 $29,54 SOW CoepW 42540 Yawl 1.504 -1 LHP41 Om F. - Mr • �.: en San Subtotal 514(4139 _ N i �� 1505.42 _ M 50`00 (505 4(2 _ N 5505.42 M 500542 ame No. Equip- meal Space Type Imrt) pa &1|w@ 11lQgb 4 q,#|j , Number of ENd, Spec. WW1 of Slmpb Feelp Space Depth d Slnyle Equip- 5aa Inalell- ellen (1) or Re (R) Dale 11- Nailed or Re- Id-mwn-W) License Fee Cony wine. real (enmm-yyl &NIP- me14 Space Reis M1n5l (Mlle of IN) WW1 E gulp - m I Spam Lianas Fee 60042 Eau!, 1 00110014 t 2 510 0 1 13.0 mot 1 24' 24' 111 TE0 1- 61ar -015 55.11 $ (42 10 MOO u54m 3 1MM'r'+'6 1111111112737111111 ;,M tltttttttt �a I 'I �� Sim Base Fee a 50.00 5800 (0 . 00 De.arl. an 14541 Siamese Fao ISm- red Dale (d -mmmw) Paver 9Pe Ra1. le 001 Mono UMW el Rate (VW) total wP.r Fee Pet Month Paw. Common. 01 105 1 4.0010 -05 (5.25 $ 55325 3 From 1Jmn -11 b 31-0w-15 normal frequency I. - � MIM mot ©tttlt De.arl. an Pa.r TWO Mee Mandl V No. el Pluses Mimeo P. CMI h N0. OW Amp iw Cile Eminamed Ne Power Can - mmpaan 0010 (lieewlm NAG 06 power S 190.( 104 Fmm 1 -Mar.5 304 r. Payment Frequency (805 ... 122 120 1 RI Imb) 1 3 From 1Jmn -11 b 31-0w-15 normal frequency I. - � MIM mot De.arl. an PaymentPxlad Paym.. Parted Payment Period P mmaP r104 PaymeN NNW Fmm 1 -Mar.5 304 r. Payment Frequency (805 ... From 14 1.04 to „�+i Payment Few (see r1 From Payment 1431,08 Fre e u n -10 I. �M From 1-Jul .10 b OT -0eo-10 Payment Pogo ortoy (am I...ntl From 1Jmn -11 b 31-0w-15 normal frequency I. - � MIM mot ©tttlt ® ©I■E =MIN MEM, El ∎TMINI t1111INIrECI©t � +7© u54m © MEIN= 1MM'r'+'6 1111111112737111111 ;,M tltttttttt �a I 'I �� Sim Base Fee a 50.00 (0 . 00 SOW _ 60 + 00 Om F. - Mr • �.: en San Subtotal 514(4139 _ N i �� 1505.42 _ M 50`00 (505 4(2 _ N 5505.42 M 500542 11(1020 tl I,:: O'1001llii ©11111•11 03.1 tit© Ia COW] F. 1 SOS 1 _jam 5 4a nlbn 502 9 5020 Fees 0 5 5100.55 M Ism© � ■ ■ M 63490 M �r._rma ©I 1rr( 5000 saw. M rnrall=rini■ 5000 mi .171, II 34.0 sM( IIIIMIN nmrm - pwn •l1 ©tea 15c) - A By -law to Authorize the Execution... Saimaa: See Na+.:ORGMED F0 50000 LIcensso Slle Number la Schedule "2" Co- location Agreement Equipment List, License Fees and Additional Costs Dale: January 14.2071 Slew sea: TeRnablp al Oro Nadeau, Pre O.Prttmonl Licensor; R 00 oymre m11lu 1117 W ns lac. Nada No f Pray - eyed Ow Aline Nampo. Antenna Space Informa Equipment Space Information: Power Information: Total Fees: #]2341 05510 503.15 Lrcenaor 5iln Ramo :Hwy, 11 Crlllla South Licenser Sc.mlinn Coco 31956 signow Subtotal Aw(010aIy5. €0111010''Llhaw /V000 C =004120 BLS= BUllmllp P= PO4*14 RR•Poor 8•&mdcasibp VAL• Well NW =Mamweve Doh fi = Ground 0 c Omen dab Types RFT =Rooftop M = Mualsapled PCB 'PCS 0010,50 0 = 000(cpecify MP.1 PppycTyp. 09 • 0C Pusses (battery Walled) 500 •0ea100 DC Poway (Battery and Geometer Backed) AC • AC Pomr(Net Gemmem, Seabed) MAC • LteleedAC Pone: (Nei Gene.. Swivel) BAC = Bethel AC Pawl (Gwen.. Backed) RAMC = B.k04 Melce4 AC Pcmer(Sworeler Ba0J:ep PIR -01011 from 20IN Comp200 PMmenlFranuerms M= Monthly A =Annually LS = Lump Sun Payment INITIAL Ak- Page 99 of 117 15c) - A By -law to Authorize the Execution... Licensee Site Name: OROMED. FD NORTH Licensor Site Name: Hwy I t & Ori llia South Licensee Site Number /Location CoddLease ID: N/A Licensor Location Code: C1986A Licensor Name: Address for Notice and Payment: Licensee Name: CO- LOCATION AGREEMENT Dated: March 2, 2006 LICENSOR Rogers Wireless Inc. One Mount Pleasant Road Toronto, Ontario, M4Y 2Y5 Address for Notice: Same as Above Attention: Real Estate Department Tel. (416) 935 -1100 Fax. (416) 935 -7799 24 Hour Emergency Number: Tel. (416) 935 -5600 LICENSEE 24 Hour Emergency Number: Tel.: (705) 487 -2171 Licensee DUN'S Number: n!a Licensee's GST Registration Numbers 140229592RT0001 Licensee's TVQ N/A Information required by Licensee on Invoices: OROMED FD NORTH" Billing Address (if different): Same as Above Schedules which form part of this License: Basic Terms and Conditions - see Schedule "1" Equipment List, License Fees and Additional Costs - see Schedule "2" Legal Description of Site -see Schedule "3" Licensed Area - see Schedule "4" Additional Terms and Conditions - see Schedule "5" ( "Licensor ") Township of Oro Medonte Fire Department ( "Licensee ") 148 Line 7 South, Box 100 Oro Station, Ontario LOL 2X0 Attention: Scott Cowden - Director Fire and Emergency Services TeL: (705) 487 -2171 Fax: (705) 487 -0133 BASIC TERMS Site Address ( "Site "): Hwy 11 & Ori Ilia South, Hawkestone, Ontario Uses Permitted: Telecommunications purposes and purposes incidental thereto. Fees: See Schedule "2" Commencement Date: March 1, 2006 Initial Term: March 1, 2006 to December 31, 2010 Extension(s): 3 x 5 years (4 years, 10 months) Licensee Space on/in Licensor Facilities: Antennas: Tower(s) ®, Rooftop(s) ❑, Land ❑, Other D. Equipment: Shelter(s)0, Room(s)D, Cabinet(s)D, Pedestal(s)0, Rack(s)®, Wall Space(s) ❑, Conduit(s) ❑, Land ❑, Other ❑ Licensee Power: Non - Generator Backed AC Power: Separate Meter (Direct from Utility Co.) ❑, Check Meter ❑, Un- metered Generator Backed AC Power: Check Meter ❑, Un- metered El Battery Backed DC Power ❑ Battery and Generator Backed DC Power ❑ INITIAL res Page 100 of 117 15c) - A By -law to Authorize the Execution... Licensee Site Name: OROMED FD NORTH Licensee Site Number/Location Code/Lease ID: WA Rogers Wireless Inc. Per: � ?C/re A.S.O. Name: Eric Cliche 1No 9, 2I0( Title: Manager Real Estate 1. IN CONSIDERATION of the agreements contained herein, Licensor hereby grants a License to Licensee to install, repair, operate and maintain, transmitting and receiving equipment, apparatus and housing ( "Equipment ") in locations designated by Licensor ( "Licensed Area ") and in accordance with plans submitted to and approved by Licensor ( "Approved Plans "). 2. THIS AGREEMENT shall not constitute a lease between Licensor and Licensee 3. SITE ACCESS by Licensee shall be permitted as follows: (a) Licensee access is restricted to gain access to Licensed Area only; (b) access by Licensee for the purpose of installing, maintaining, repairing, removing or relocating the Equipment (the "Work ") shall be permitted upon the submission to Licensor of full particulars of the Work to be carried out, whereupon Licensor may: (0) i specify the contractors who are permitted to carry out the Work; and/or ii have the Work, other than maintenance, carried out by Licensor's employees or contractors; and/or ii require that Licensor's employees or authorized agents be present to supervise the Work, including maintenance. notwithstanding anything contained in this agreement, Licensee's access is subject to any restrictions contained in the agreement(s) by which Licensor derives its rights to the Site ( "Head Agreement"), and subject to reasonable rules and regulations issued by Licensor which govern conduct and general and emergency access procedures. Subject to confidentiality provisions preventing disclosure, upon request by Licensee, Licensor shall provide a copy the Head Agreement to Licensee; and (i) (d) subject to Section 3 (c) (c), Licensee may access its own equipment housing to do Work inside it, if constructed with separate access from Licensor's equipment housing, 24 hours a day, 7 days a week; SCHEDULE "1" BASIC TERMS AND CONDITIONS Licensor Site Name: Hwy 11 & Ori llia South Licensor Location Code: C1986 Township of Oro Medonte F' Per: r r_ Name: /17AR. Title: -L _b . Township of Oro Medonte e-Dcpart eet Per: Name: Title: iv A.S.O. 4. ANY COSTS with respect to the Work incurred by Licensor shall be borne by Licensee including Licensor's approval of the Work, supervisory, maintenance or construction work carried out by Licensor. Any capital costs expended by Licensee associated with the Work shall be the sole responsibility of Licensee and shall not be refunded by Licensor. 5. NON - COMPLIANCE by Licensee with the Approved Plans shall entitle Licensor to require Licensee to remove and/or disconnect and/or relocate the Equipment at Licensee's expense upon 24 hours' notice, failing which, Licensor may do so at Licensee's expense and Licensor shall not be liable for any loss caused by Licensor's actions with respect to the removal and/or disconnection and/or relocation. 6. TERM shall be reduced if Licensor's Head Agreement expires or is terminated for any reason during the term of this agreement, in which event this agreement shall be deemed to expire on the same date. 7. FEES plus applicable taxes shall be paid without deduction, abatement or set -off beginning on the Commencement Date. Late payments bear interest at 1% per month (i.e. 12% per annum compounded monthly). Power fees may be increased on 60 days' notice. If Licensee requests permission to install additional equipment on the Site other than that listed in Schedule "2 ", and if Licensor permits the installation of such additional equipment, Licensee shall pay additional fees in accordance with Licensor's current standard rates ( "Rates "). Licensee shall pay an equitable share of all realty, business, equipment and other taxes, levies and charges charged or assessed against the Site, Fees and Equipment as determined by Licensor acting reasonably. 8. EXTENSION of the initial term of this agreement if provided for in this agreement, shall require Licensee to give Licensor notice of its intention to extend at least 60 days' prior to the expiration of the then current term otherwise this agreement shall be at an end. Fees for an extension period shall be the Rates then in effect. Rates shall be available upon request by Licensee no earlier than 120 days' prior to expiration of the term. Page 101 of 117 15c) - A By -law to Authorize the Execution... Licensee Site Name: OROMED FD NORTH Licensee Site Number/Location Code/Lease m: N/A 9. ADDITIONAL EXPENSES payable by Licensee, if applicable, will include, without limitation: (a) charges with respect to work performed by Licensor related to the Equipment; (b) electrical power, (c) installation, change out and removal application and approval fees each time Licensee submits a Work notice; (d) additional fees or rents payable to owner or head landlord as a result of Licensee's use or occupancy of Site; (e) insurance advisory fees; (f) an equitable share of Site operating costs and taxes as determined by Licensor, acting reasonably; and (g) 15% administration fee on metered electricity from Licensor's service. If Licensor supplies power, it will be estimated and payable in advance and subject to readjustment based on meter readings or other reasonable means by Licensor. 10. UTILITIES required for the operation of the Equipment shall be the sole responsibility of Licensee. Licensee shall be responsible for any upgrade costs to Licensor's service(s) to meet Licensee's requirements. Licensee shall install a meter according to Licensor's specifications, at Licensee's expense if it draws power from Licensor's AC electrical service. 11. SAFETY AND MAINTENANCE: Licensee shall install, operate, ground and maintain the Equipment in a good and workmanlike manner in accordance with sound engineering standards, the Approved Plans and to the satisfaction of Licensor acting reasonably. The power output of transmitters shall be reduced or turned off in order to comply with government safety regulations, on reasonable notice. 12. LICENSEE INDEMNIFIES and saves Licensor harmless against all actions, suits, claims, damages, costs and liabilities arising out of or as a result of (a) any breach, violation or non - performance of the terms, covenants and obligations on the part of Licensee set out in this agreement; (b) any damage, including environmental contamination to the Site or property of Licensor occasioned by the use of the Site or Equipment by Licensee, its servants, agents, employees or contractors or as a result of a failure of the Equipment; and (c) any injury to or death of any person resulting from the use of any or all of the Site or Equipment by Licensee, its servants, agents, employees or contractors or the failure of the Equipment. This indemnity shall survive expiration or other termination of this agreement. Licensor Site Name: Hwy I I & Orillia South Licensor Location Code: C 1986 13. LICENSOR SHALL NOT BE LIABLE for any indirect or consequential damages or losses suffered by Licensee for any reason and howsoever caused, nor for damage to the Equipment caused by Licensor in the course of exercising one or more of its remedies under this agreement as a result of a default by Licensee not remedied on a timely basis. 14. GOVERNMENT REGULATION: Licensor and Licensee covenant and agree that at their own expense and at all times they will ensure that: (a) their respective equipment and the maintenance thereof complies with the laws, directions, rules and regulations of Industry Canada, the Canadian Radio - television and Telecommunications Commission ( "CRTC '), their successors and all other governmental authorities having jurisdiction; (b) no work is commenced on the Site unless all requisite governmental consents, approvals and permits have been obtained and all fees paid; (c) they are solely responsible for the health and safety of all of their employees and workers and ensure their conduct does not constitute a nuisance at law, (d) they shall require all of their workers and employees to comply with the provisions of all federal, provincial and local laws, statutes, rules, regulations, guidelines, notices, orders and amendments respecting occupational health and safety, the environment and workers' compensation; and (e) they will comply at all times with environmental laws, policies, guidelines and permits ( "Regulations ") and not bring or allow hazardous substances to be brought onto the Site except in compliance with such Regulations and immediately give notice to the other of any discharge of any hazardous substances or any other occurrences which might give rise to a duty under any Regulations. 15. INSURANCE: Licensee will at all times maintain an insurance policy covering all of its undertaking pursuant to this agreement and a general liability and property damage insurance policy in an amount not less than $5,000,000.00 per occurrence or such higher limits as Licensor may reasonably require from time to time and shall add Licensor as an additional insured. Before commencing the Work, Licensee will deliver a certificate of insurance acceptable to Licensor's insurance consultants. If Licensee fails to maintain insurance as required or fails to furnish satisfactory evidence thereof, Licensor may forthwith terminate this agreement or, in its discretion, may effect such insurance and any premium paid by Licensor shall be recoverable from Licensee on demand together with a 15% administration fee. 16. CO- OPERATION: Licensor agrees to co- operate with Licensee at Licensee's expense in obtaining all necessary consents of the municipality, Industry Canada, Transport Canada and other governmental authorities having jurisdiction with respect to the construction, operation, maintenance, repair and replacement of the Equipment. Licensor and Licensee shall co- operate with each other and any third parties occupying space on the Site in order to INI Page 102 of 117 15c) - A By -law to Authorize the Execution... Licensee Site Name: OROMED FD NORTH Licensee Site Number /Location Code/Lease ID: N/A minimize and/or determine the cause of interference between their respective operations on the Site. 17. DEFAULT shall occur if and whenever: (a) the Fee, Additional Expenses or any other amount due under this agreement remains unpaid for 30 days' following notice; or (b) Licensee has not complied with Notice delivered under Section 18 within 90 days' of delivery of Notice; or (c) in the case of any continuing breach other than a breach under Section 17 (a), (b) or (d) where at least 30 days' notice specifying the nature of the breach has been given by Licensor; or (d) if Licensee has not complied with obligations in Section 5 or 21 within 24 hours of notice from Licensor; then Licensor may, in addition to any other remedies available at law or in equity, at Licensee's expense; i. perform such covenant or cure such breach on behalf of Licensee; ii. terminate this agreement forthwith provided the outstanding obligations of Licensee and the rights of Licensor shall survive such termination; and/or iii. remove and/or disconnect and/or relocate the Equipment. Licensee shall not be in default if the breach specified in Section 17(c) cannot be cured within 30 days' so long as such breach is capable of being cured within a reasonable period of time and Licensee has diligently commenced to cure the breach. 18. RECONFIGURATION AND /OR RELOCATION: If Licensor requires all or part of Licensed Area or requires Licensee to multi- couple its antennas, Licensor shall forward a reconfiguration and/or relocation notice ( "Notice ") to Licensee requiring the reconfiguration and/or relocation work to be completed within 90 days' of the receipt of the Notice and the parties shall co- operate with each other in the scheduling of any such work. Licensee shall only be obligated to reconfigure or relocate if in the opinion of Licensor, acting reasonably, Licensee will suffer no material adverse change to its effective radiated power or coverage and existing operations as a result of such work. Provided completion of such work takes place on a timely basis, Licensor shall pay all reasonable costs of Licensee for such work. 19. EMERGENCY RELOCATION OR DISCONNECTION of the Equipment by Licensor is permitted if Licensor reasonably apprehends an imminent threat or danger to the public, person, property or the environment Where practical, Licensor will notify Licensee prior to performing such emergency procedures and costs for same shall be borne by the party responsible for the threat or danger. 20. TERMINATION: In the event that, (a) all or part of the Site, Licensee's Equipment or Licensor's equipment is destroyed or damaged, Licensor Site Name: Hwy 11 & Orillia South Licensor Location Cade: C1986 neither party shall be required to rebuild or repair and at either party's option, this agreement may be terminated upon notice; or (b) Licensor wishes to sell its interest(s) in the Site to a purchaser which requires vacant possession or the Head Agreement is partially terminated, this agreement, at the option of Licensor, shall be terminated in its entirety; or (c) any right to operate the Site is cancelled, expires or is terminated by any governmental authority having jurisdiction or for any other bona fide reason (e.g. interference with Licensor's or Licensee's signals, damage or destruction, commercial impracticality), either party may terminate this agreement upon 30 days' notice; or (d) the Site is wholly or partially taken by any lawful power or authority by expropriation, Licensor may terminate this agreement in its entirety or only insofar as it affects that part of the Site, and in every case, i. Licensee shall immediately surrender all or part of the Site and remove the Equipment as required; ii. Fees, Additional Expenses and taxes shall be adjusted to the date of termination; and iii. should Licensee fail to remove the Equipment as required, Licensor may do so at Licensee's expense. 21. INTERFERENCE: Should Licensee's operations or Equipment cause interference with Licensor's or another party's operations, Licensor shall provide Licensee with notice to eliminate such interference within 24 hours and, failing such elimination, Licensee shall immediately suspend its operations and/or remove and/or relocate the Equipment sufficiently to eliminate same. If Licensor's operations interfere with Licensee's operations, upon notice Licensor shall co- operate in determining the cause of such interference and correcting same but shall be under no obligation to do so if costs are not nominal in Licensor's sole opinion. Licensee shall have the option of paying such costs to correct the interference or terminating this agreement upon the provision of 30 days' notice. In no event shall Licensor be obligated to modify its equipment if in its opinion, such modifications will adversely affect its operations. 22. NOTICES shall be sent by mail, postage prepaid deemed received 3 days' after mailing, or by facsimile transmission or delivery deemed received on date transmitted or delivered to the address or facsimile number of the party set out above. 23. ASSIGNMENT of this agreement by Licensee is subject to the prior written consent of Licensor and compliance with the Head Agreement. Licensor may assign this agreement without notice, whereupon Licensor shall be relieved of all liability hereunder. 24. MISCELLANEOUS: (a) This agreement contains all agreements, promises and understandings between Licensor Either party • eement with the appr• • riate notice of ✓ Page 103 of 117 15c) - A By -law to Authorize the Execution... Licensee Site Name: OROMED FD NORTH Licensor Site Name: Hwy 11 & Ori llia South Licensee Site Number/Location Code/Lease ID: N/A Licensor Location Code: C1986 (b) The terms and conditions of this agreement shall extend to and bind the heirs, personal representatives, successors and permitted assigns of Licensor and Licensee. (c) If Licensee remains in possession at end of term(s), this agreement shall have a monthly term and Licensee shall pay the then current Fees and Additional Expenses plus 25% and such monthly license shall be terminable on 30 days' notice by either party. (d) This agreement shall be governed by the laws of the province in which the Site is located and all federal regulations and requirements including those of the CRTC and Industry Canada. Invalid provisions are severable and do not impair the validity of the balance of this agreement. (e) Neither this agreement nor notice or caveat thereof, may be registered on title to the Site (f) (g) This agreement is subordinate to all present and future interests affecting the Site, Licensor or the owner of the Site. (h) and Licensee and may not be amended or modified except in writing. Wherever a party to this agreement shall be unable to fulfil, or is delayed in fulfilling any of their obligations by reason of strike, lockout, war, material or labour shortage, national emergency, flood, fire or other casualty or matter not within its control, then they shall be relieved from the fulfilment of such obligation for the period such condition exists. The parties acknowledge having specifically requested that this agreement as well as other documents relating thereto be drawn up in the English language only. Les parties reconnaissent avoir specifiquement exigd que ce contrat de meme que sous les documents s'y rattachant soient rddiges uniquement en langue anglaise. A Page 104 of 117 es Pon - - •- Payment Period Payment Period Payment Period Payment Petted Payment P cud From 1 - Mar Oa 31 -0eu10 6202.in Payment Frequency 1.Plat-00 (Pa eenell M 5000 Payment From Frequency 1 -Mat-06 (sea w - d 31 -Deot0 PeornenI Frequenry wee I' -- From (dm mm -ry1 w dmmm al Payment Fran Fraplenry (Ommm -yy0 ( to 1 =end) Mr. - 0 n l FapOe 2004ncy !see le.. aril Head Agmbnmt Fee 30.00 M SO 00 5000 �g] _ 0 OD 00.00 6 50.00 P Fe ea Base Fee Fee DOrerF a co WCabin.) 50.00 50.00 SO 00 91 �' 88 50.00 5000 30 00 LS - 30 OO 0.58 SO 00 90.00 SO 00 ■ S000 IIIIIIIIIIIIIIS ■ Subtotal 10101 333543 M 5822.91 5000 LS 53300,00 No. el Phases 000 5000 "0 0 0,0 2 O AC 120 20 1 1 150 Power S.M. s 599,05 M 5000 1 r 5000 60.0 SO.DOI Campy 3 025.70 Yegi IDF0.1 COMM Fee 0 ii 5030 5100 Subtotal ) 0003 00001 Fees Subtotals 050 5440.17 53134 M M 502231 537.50 LS L3 53.00300 80.00 A 00.00 5030 5000 60.00 PSTTIVO Of applia5e) HST (d applicable) 5000 5030 53.00 50.00 5030 5000 50.00 3030 5000 000 Total Fee (Receive. in Ad0mwe) 5480.61 M 588051. LS 53.000.00 A 50.00 50.00 Iles N Antenna Type lea 054 �,$eMl z.ft �o bf o o1 Vg- at Mo. r M Antennas a 1 5pecaed poems Ft §3 FQbt06s Antenna Heil incites li R ,_M., LX� 11 = Ma staked 1 Re- moved (Mum . LicenseCe Fn 50 t O e (dmmm -yy1 Amu Space Bale Month h Lima of Role WW1 Fee 00 Per Moto Arena Space letd. (010 antenna punk lo) Antenna Make nod Model Antenna Feeder Type pee 00 Ouenhy per kerma 1 P 1 SO 1 0.58 5.055 O) TBD 780 5242:78 5 5292.78 No. el Phases SRL21004 Pagiml L13PA -1 2 O AC 120 20 1 1 150 (0 TS0 TBD 329.38 S 523,04 Campy 3 025.70 Yegi IDF0.1 Iles N Equip- mare Space Type (se e legend) license Fee Con- mime- meet Date Ideemm -yy) Hoer AlOS F0e4r (3.0) em be applied to tack floor Orly? h4f. 111L N umber u r- m meal 005 Wdm of Single EOUp- marl ac Spe Depth of S'102 EquP m Spas Inaba- a ) or Re- oval (RI Da Ire Mal. Re- moved (d -mrnrm y) oea Lte Fee Com- m marl Ma (d-mmm-yy) Equip- Space Rare per Mon o Lima of Role WW1 �a —e2� Equip- Space Dem005.5 Demme 1 FLR 4 13.6 1 26 26 {D TBD TBD 55.11 5 553.10 30.00 Type (see weed) Menage No. el Phases Almprage per Conk of 'K' Amp Cheats MAC 8 BMAC powerypal 1 2 AC 120 1 15 (m) 1 150 5000 aeon 10 o Re moeal IRI Dale smiled or Re- moved Idmmm -yy) license Fee Con- mime- meet Date Ideemm -yy) Units of Rate (snn) Total RPM 204 Fee Pm Month Power Demme. (0 TBD TBD 05.25 S 5005 Monthly Potret Con- sumption 15c) - A By -law to Authorize the Execution... Licensee Slte Name:MOWED FD NORTH 1.1001141.10011400 cee Ste Numbs,. Schedule "2" Co- location Agreement Equipment List, License Fees and Additional Costs Dote: Mmch 2.2005 Licensee: Township of Ore Marione Fire Department Licensor: Ropers e Inc. Request Me: 09l15)0005 issue No.:1 Prepare By: De,. Han. Antenna Space Information: Equipment Space Information: Power Information: Total Fees: 522232 583.10 003.06 2utlwkl Subtotal 6u5wbi LEGEND $OIOO [a Totes n 8oaca Tvv C = Muter 6LO = o Building P = Paging Fort =mom B =Broadcasting WLL= Wall Mrv= Macroweve Dish GRD= 21404 0 =Other Dino Types RFT=Radices M =MMkwupled 6 =PCS Antenna O = Other (speedy lye.) 0014 00 DC = DC Fewer Malmo backed) WC Backed DC Power (Battery and Generator Barked) AC = AC 0(0000 of Generator Sacked) MAC = Metered AC Paver (Not Generator Backed) BAC =Backe AC Pa. (Generator Sake) (MAD= 8agte Me. AC Power (Generator Backed) OIR • Direct horn Utility Company Paem5IFmoeenev =MO y ruaMly lS -Lump Sum Payment Luenaor Silo Name:llwy 71 07(05 South Loansm LOOalion Code:C1 966 INITIAL Page 105 of 117 Estimated Monthly Potret Con- sumption Power No. Pm KWh BM w50 Mini No Type (see weed) Menage No. el Phases Almprage per Conk of 'K' Amp Cheats MAC 8 BMAC powerypal 1 2 AC 120 1 15 (m) 1 150 15c) - A By -law to Authorize the Execution... Licensee Slte Name:MOWED FD NORTH 1.1001141.10011400 cee Ste Numbs,. Schedule "2" Co- location Agreement Equipment List, License Fees and Additional Costs Dote: Mmch 2.2005 Licensee: Township of Ore Marione Fire Department Licensor: Ropers e Inc. Request Me: 09l15)0005 issue No.:1 Prepare By: De,. Han. Antenna Space Information: Equipment Space Information: Power Information: Total Fees: 522232 583.10 003.06 2utlwkl Subtotal 6u5wbi LEGEND $OIOO [a Totes n 8oaca Tvv C = Muter 6LO = o Building P = Paging Fort =mom B =Broadcasting WLL= Wall Mrv= Macroweve Dish GRD= 21404 0 =Other Dino Types RFT=Radices M =MMkwupled 6 =PCS Antenna O = Other (speedy lye.) 0014 00 DC = DC Fewer Malmo backed) WC Backed DC Power (Battery and Generator Barked) AC = AC 0(0000 of Generator Sacked) MAC = Metered AC Paver (Not Generator Backed) BAC =Backe AC Pa. (Generator Sake) (MAD= 8agte Me. AC Power (Generator Backed) OIR • Direct horn Utility Company Paem5IFmoeenev =MO y ruaMly lS -Lump Sum Payment Luenaor Silo Name:llwy 71 07(05 South Loansm LOOalion Code:C1 966 INITIAL Page 105 of 117 15c) - A By -law to Authorize the Execution... Licensee Site Name: O ROM ID FD NORTH Licensor Site Name: Hwy 11 & Orillia South Licensee Site Number /Location Code/Lease 113: N/A Licensor Location Code: C1986 Date March 2, 2006 SCHEDULE "3" Legal Description of Site Part of Lot 19 and 20, 13th Concession, Township of Oro, County of Simcoe; and being more particularly described in Schedule A; Save and Except Parts 1, 2 3 & 4 on Plan 51 R- 11013; Land Registry Office for the Land Registry Division of Simcoe (No. 51). Page 106 of 117 15c) - A By -law to Authorize the Execution... ueict 100 13 Z3 1 °Sect «b. A'If1U RJS r. m U o rn u $ z 3 0 z � to 3 U wW 0 0 z 90OZ `Z 1 °1BQ 9S61O :apoO uou0o110SoaOrl viR :ai aserippoo uoneao1 @agtunN a1IS aasuaar1 T"SegIFO % 811 "11:asueN anS losaaorl HD ION O3 aahOZIO a1!S xsnaarl Page 107 of 117 15c) - A By -law to Authorize the Execution... Licensee Site Name: OROMED FD NORTH Licensor Site Name. Hwy 11 & Orillia South Licensae Site Number /Location Code/Lease ID: WA Licensor Location Code: C1986 Date March 2, 2006 Licensed Area Tower Profile Page 2 of 2 8 75E 1 : 1,i 1 "•. 09.87 I':,UU 1.1+12 NI !I i :=1 .4 1 1-1 PR71* ell Ut ?,t.1 1415 L J0IL 1:. 7.1710 I'1L71 1; \L 111. NAPALM P14.71 1 ITEM 12 13 OTY. 2 0)1.1 DAD, . TOWER as =a. 1.1,411x0.63 SECTION O SCALE 1.2511 TO FUUTURC A7 TO GUTHRIE A2 =224.94' SECTION SCALE 1 0 TO 2 43 SECTION 0 SCALE 1250 0 TO ORILLIA 4z =43 76' DESCRIPTION OMNI CELLULAR ■1110141A 9' M/W ANTENNA COAXIAL 10' 11/9 ANTENNA 8' M /V•• ANTENNA 1 -5/5 FOA1u1 HELIA% ELUP11044. W04080UIOE DNA 051,1 o0N1 ANTENNA 1.9 G11, vl.* 050 1.102 104 TWP DE DRD FIRE DEPTT. ANTENNA 1/2" FOAM HELIAY. TVIP OF 054 MIRE DEPIT. NIT0004 0T:1410710 R.SPARC 11.5 0 PART NO. 991 -482 MUNN1848 L2 -50A HP10 1 1015C 1017 -5004 09910 8Rr112 19/1 001 12 11/2 501- 210 -C4 L0E4 -501. [014, -77 RE, 0410. 2001.04 le 1 0E9077 D RAWN: I1CAPISTRAI40 PROJECT ND, D ESC71P11DU. NEW 50000(0 OWG REV. DATE 2001.04.24 A O [5101.1. - D0<A4I4: 8.001. 1 00. - DESCRIPTION: UPDATED N/1✓ ANT IIIFDR400210 10* in re 51 REV B DATE. 2001.04 0E11011: - DRAWN - . 014001 PROJECT 1107 - DESCRIPTION, 111 1 0011511 0511 AI41 AC PER 51:•11 51110 REV DATE: 2003 -11 -13 C 055100: - DRAWN. ADEOLA 900801104 PROJECT 110. - DESCRIPTION: CORRECTED 17740 AS PER CIVIL Sl1DI11SSI0N REV. DATE: 2004 04 30 055100: 02E0 114014 0840114: STED WAN PROJECT N0. 4005 -1909 DESCRIPTION: ADGED SPA-210-14 ANTENNA Al 400 REV. GATE' 61,12,05 E DESIGN: ORION: 5 r000ALLAII P R0JE01 ND. 5520 -010 0E500191100 00050 11/4' 86511 ID 41111111E REV. F DATE. 2005 12 22 O 05102. 0000 WAN D RAWN_ 52(0 11911 PROJECT ND.: 47125 -1958 DESCRIPTION: AS PER RE9.0 5RL- 210 -E4 FURTHER AIM O AN0 T HER COPROD ANTENNA AT 300 SCALE: 1 AS OUIL1 10 REV: PREVIOUS DWG 140 AND SHEET: TOWER PROFILE ELEVATION & SECTIONS HWY 11 & ORILLIA S LDC7.T10, Goof, w coos, C1986 NO9G DRAWING NUMBER: C1986 BE1001 —F WIRELESS Page 108 of 117 15c) - A By -law to Authorize the Execution... Licensee Site Name: OROMED FD NORTH Licensor Site Name: Hwy 11 & Ori Ilia South Licensee Site Number /Location Code/Lease ID: N/A Licensor Location Code: C1986 Date March 2, 2006 None SCHEDULE "5" .•L Page 109 of 117 15d) - Being a By -law to Appoint Municipal... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -063 Being a By -law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers And to Repeal By -Law Nos. 2010 -078, 2011 -046 and 2011 -058 WHEREAS the Municipal Act 2001, S.O. 2001, c. 25, Section 224, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS the Police Services Act, R.S.O. 1990, Chapter P.15, Section 15., provides the appointment of Municipal Law Enforcement Officers for the purpose of enforcing the by -laws of a municipality; AND WHEREAS the Council of the Corporation of the Township of Oro - Medonte does now find it expedient to appoint Municipal Law Enforcement Officers /Provincial Offences Officers; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That the employees of The Corporation of the Township of Oro - Medonte outlined on Schedule "A ", attached hereto and forming part of this by -law, be appointed Municipal Law Enforcement Officers /Provincial Offences Officers; 2. That employees of The Corporation of the Township of Oro - Medonte outlined on Schedule "B ", attached hereto and forming part of this by -law, be appointed Municipal Law Enforcement Officers /Provincial Offences Officers for the purpose of parking infractions; 3. That the employees of The Corporation of the Township of Oro - Medonte outlined on Schedule "C", attached hereto and forming part of this by -law, be appointed Municipal Law Enforcement Officers /Provincial Offences Officers for the period of May 2, 2011 to September 6, 2011, inclusive; 4. That By -laws 2010 -078, 2011 -046 and 2011 -058 are hereby repealed in their entirety; 5. That this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 27 DAY OF APRIL, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 110 of 117 15d) - Being a By -law to Appoint Municipal... Schedule "A" to By -law No. 2011 -063 for The Corporation of the Township of Oro - Medonte Municipal Law Enforcement Officers/ Provincial Offences Officers Kim Allen Robert Belsey Dustin Gronc Sherri -Lynn Moore Hugh Murray Page 111 of 117 15d) - Being a By -law to Appoint Municipal... Schedule "B" to By -law No. 2011 -063 for The Corporation of the Township of Oro - Medonte Municipal Law Enforcement Officers/ Provincial Offences Officers For the purpose of parking infractions Dave Dowson Dean Mawdsley Brian Roubos Harold Shelswell Dan Tinney Page 112 of 117 15d) - Being a By -law to Appoint Municipal... Schedule "C" to By -law No. 2011 -063 for The Corporation of the Township of Oro - Medonte Municipal Law Enforcement Officers/ Provincial Offences Officers For the period of May 2, 2011 to September 6, 2011, inclusive. Robert Kennedy Katie McDonnell Page 113 of 117 15e) - A By -law to Amend By -Law, 2010- 093,... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE A By -law to Amend By -Law, 2010 -093, "A By -law of The Corporation of the Township of Oro - Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By -law) WHEREAS Part XII, Section 391(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, authorizes a municipality to impose fees or charges on persons, for services or activities provided or done by or on behalf of it; for costs payable by it for services or activities provided or done by or on behalf of any other municipality or local board; and for the use of its property including property under its control; AND WHEREAS Section 391(2) of the Municipal Act, 2001, S.O. 2001 c.25, as amended, provides that a fee or charge for capital costs related to services or activities may be imposed on persons not receiving an immediate benefit from the services or activities but who will receive a benefit at some later point in time; AND WHEREAS Section 11(3) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality may pass by -laws respecting matters relating to public utilities; AND WHEREAS The Corporation of the Township of Oro - Medonte operates and maintains municipal water systems; AND WHEREAS Council of the Township of Oro - Medonte did, on the 23 day of June, 2010, enact By -law No. 2010 -093 to provide for the imposition of fees or charges; AND WHEREAS pursuant to Motion No. C110406 -15 Council has deemed it necessary to amend Schedule 'J ", Water, of By -law No. 2010 -093. NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That "Schedule "J" to By -law No. 2010 -093 — Water" be amended by deleting and replacing Sections 3.1 and 3.2 with: "3.1 Consumption Charge Each unit shall be assessed a consumption charge at the rate of $1.90 per cubic meter (m Effective July 1, 2011, each unit shall be assessed a consumption charge at the rate of $2.02 per cubic meter (m 3.2 Infrastructure Renewal Charge Mayor, H.S. Hughes BY -LAW NO. 2011 -064 Effective January 1, 2011, each unit and vacant lot shall be assessed on infrastructure renewal charge of $51.50 per quarter ($206 annually). The Infrastructure Renewal Charge shall increase by $6.00 annually on January 1 st of each subsequent year, commencing January 1, 2012." 2. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 27 DAY OF APRIL, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Clerk, J. Douglas Irwin Page 114 of 117 15f) - A By -law to Assume and Establish Hi... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -065 A By -law to Assume and Establish Highways Within the Township of Oro - Medonte Red Oak Crescent from Walnut Drive to Walnut Drive Plan 51M-696 Basswood Circle Plan 51M -696 Jenna Court Plan 51M -696 and 51M -767 Diane Court Plan 51M -696 and 51M -767 WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that municipalities may pass by -laws with respect to jurisdiction over highways; AND WHEREAS Section 31 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that municipalities may, by by -law, establish a highway; AND WHEREAS Section 26 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, defines what constitutes a highway; AND WHEREAS Council of the Township of Oro - Medonte deems it necessary to assume and establish for use highways within the boundaries of the Township of Oro - Medonte listed on Schedule 'A' attached hereto; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. THAT all highways listed in Schedule 'A' of this by -law are hereby assumed and established for use as a public highway; 2. THAT the attached Schedule 'A' shall form part of this By -law; 3. THAT this by -law shall come into force and take effect on its final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 27 DAY OF APRIL, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 115 of 117 Street Name Description Plan # Red Oak Crescent Westerly from the north end of Walnut Drive, and then southerly and easterly to the south end of Walnut Drive, a distance of 1,420 metres 51 M -696 Basswood Circle From Red Oak Crescent to Red Oak Crescent, a distance of 820 metres 51M-696 Jenna Court Southerly from Red Oak Crescent and easterly to cul -de -sac, a distance of 260 metres 51M-696 and 51M-767 Diane Court Southerly from Red Oak Crescent and easterly to cul -de -sac, a distance of 160 metres 51M-696 and 51M-767 15f) - A By -law to Assume and Establish Hi... Schedule "A" to By -law No. 2011 -065 for The Corporation of the Township of Oro - Medonte Assumed and Established for Use as a Public Highway Page 116 of 117 18a) - Being a By -Law to Confirm the Proce... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -061 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, April 27, 2011 THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held on Wednesday, April 27, 2011, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 27 DAY OF APRIL, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 117 of 117