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04 06 2011 Council Minutes0 Toallsilip of Iaraetcl Nexitgtifc~, Liiritiu~ f=utr~we Wednesday, April 6, 2011 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans TIME: 9:01 a.m. Staff Present: Paul Gravelle, Director of Finance/Treasurer/Deputy CAO; Doug Irwin, Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services; Donna Hewitt, Director of Corporate Strategic Initiatives; Shawn Binns, Director of Recreation and Community Services; Jerry Ball, Director of Transportation and Environmental Services; Samah Othman, Executive Assistant/Corporate Communications Specialist; Darcy Brooke- Bisschop, Administrative Assistant. Also Present: Susan Woods, Sandy Richmond, Geraldine Abraham, Melanie Moore, Don Summerfield, Brian English. 1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer/moment of reflection. 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C110406-1 Moved by Meyer, Seconded by Coutanche Be it resolved that the agenda for the Council meeting of Wednesday, April 6, 2011 be received and adopted as amended to add: 11 a) Mayor H.S. Hughes, re: Rezoning Matter. Carried. THE TOWNSHIP OF ORO-MEDONTE REGULAR COUNCIL MEETING MINUTES Council Chambers Page 1 of 14 Council Minutes -April 6, 2011 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. C110406-2 Moved by Meyer, Seconded by Coutanche Be it resolved that we do now go in Closed Session at 9:03 a.m. to discuss • acquisition/disposition of land. Carried. b) Motion to Rise and Report. Motion No. C110406-3 Moved by Evans, Seconded by Crawford Be it resolved that we do now Rise at 9:54 a.m. and recess until 10:00 a.m. at which time we shall Report on the Closed Session Item 4c) Andria Leigh, Director of Development Services, re: Acquisition/disposition of land (Guthrie Lands). Carried. c) Andria Leigh, Director of Development Services, re: Acquisition/disposition of land (Guthrie Lands). The following staff were present: Paul Gravelle, Director of Finance/Treasurer/Deputy CAO; Doug Irwin, Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services; Shawn Binns, Director of Recreation and Community Services. Motion No. C110406-4 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the confidential Memorandum dated April 6, 2011 and presented by Andria Leigh, Director of Development Services and Shawn Binns, Director of Recreation and Community Services, re: Acquisition/disposition of land (Guthrie Lands) be received. 2. And That staff meet with the applicant to present the proposal outlined by Council and report back accordingly. Carried Page 2 of 14 Council Minutes -April 6, 2011 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of the Council meeting held on March 23, 2011. Motion No. C110406-5 Moved by Crawford, Seconded by Evans Be it resolved that the draft minutes of the Council meeting held on Wednesday, March 23, 2011, be adopted as printed and circulated. Carried. b) Minutes of the Special Council meeting held on March 30, 2011. Motion No. C110406-6 Moved by Meyer, Seconded by Coutanche Be it resolved that the draft minutes of the Special Council meeting held on March 30, 2011 be adopted as printed and circulated. Carried. c) Minutes of the Citizen/Senior of the Year Advisory Group meeting held on March 28, 2011. Motion No. C110406-7 Moved by Crawford, Seconded by Lancaster Be it resolved-that the draft minutes of the Citizen/Senior of the Year Advisory Group meeting held on March 28, 2011 be received. Carried. Motion No. C110406-8 Moved by Evans, Seconded by Crawford Be it resolved that if a Citizen/Senior of the Year recipient moves outside the Township of Oro-Medonte, he/she is still eligible to attend future meetings as voted by the Citizen/Senior of the Year Advisory Group. Carried. Page 3 of 14 Council Minutes -April 6, 2011 Motion No. C110406-9 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That in recognition of the commitment and dedication of the Women's Institutes of the Township of Oro-Medonte and their contribution to the community, Council grants an exception to By-law No. 2011-029 to enable the nomination of the Oro- Medonte's Women's Institutes as "Citizen of the Year". 2. That the Women's Institutes of the Township of Oro-Medonte be nominated as the 2011 Citizen of the Year as voted by the Citizen/Senior of the Year Advisory Group. 3. And That the Oro-Medonte Women's Institutes District representatives be advised of Council's decision under the Mayor's signature. Carried. Motion No. C110406-10 Moved by Meyer, Seconded by Coutanche Be it resolved that the large Township plaque be engraved to recognize the Township of Oro-Medonte Women's Institutes as the 2011 Citizen of the Year and that a certificate be presented to one District representative for each Women's Institute at the Oro World's Fair, for distribution to their members, as voted by the Citizen/Senior of the Year Advisory Group. Carried. Motion No. C110406-11 Moved by Crawford, Seconded by Evans Be it resolved that that reporters from the North Simcoe Community Newspaper, Springwater News and Orillia Packet & Times be notified of the Citizen/Senior of the Year presentations in order that a photographer can be in attendance at the presentations as voted by the Citizen/Senior of the Year Advisory Group. Carried. Motion No. C110406-12 Moved by Evans, Seconded by Crawford Be it resolved 1. That Norine and Tom Hutchinson be nominated as the 2011 Senior of the Year as voted by the Citizen/Senior of the Year Advisory Group. 2. That Norine and Tom Hutchinson be advised accordingly under the Mayor's signature. 3. And That the Nomination be forwarded to Sophia Aggelonitis, Minister Responsible for Seniors, for the 2011 Senior of the Year Award. Carried. Page 4 of 14 Council Minutes - April 6, 2011 d) Minutes of the Oro-Medonte History Association meeting held on February 16, 2011. Motion No. C110406-13 Moved by Meyer, Seconded by Coutanche Be it resolved that the minutes of the Oro-Medonte History Association meeting held on February 16, 2011 be received. Carried. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: None. 10. REPORTS OF MUNICIPAL OFFICERS: a) Report No. Fl 2011-10, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Statement of Accounts - February 28, 2011. Motion No. C110406-14 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That Report No. Fl 2011-010, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Statement of Accounts - February 28, 2011 be received. 2. And That the accounts for the month of February 2011 totalling $1,094,614.62 be received. Carried. Page 5 of 14 Council Minutes - April 6, 2011 b) Report No. FI 2011-12, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Financial Plan - Water Systems. Motion No. C110406-15 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. FI 2011-12, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re: Financial Plan - Water Systems be received and adopted. 2. That the financial plan for the municipality's drinking water systems be approved. 3. That the fees & charges by-law be amended as described in Report No. FI 2011-12. 4. That notice be provided to the users of the Township's drinking water systems in the manner described in Report No. Fl 2011-12. 5. And That a copy of the financial plan be provided to the Ministry of Environment and Ministry of Municipal Affairs, as stipulated in the pertinent legislation. Carried. c) Report No. DS 2011-008, Andria Leigh, Director of Development Services, re: Official Plan Amendment for Technical Severance Policies (Township of Oro-Medonte). Motion No. C110406-16 Moved by Lancaster, Seconded by Evans Be it resolved 1. That Report DS 2011-008, Andria Leigh, Director of Development Services, re: Proposed Amendment for Technical Severance Policies be received and adopted. 2. And That Council authorizes Planning Staff to proceed with an Official Plan Amendment Application to amend Section D2.3.2 of the Township of Oro-Medonte Official Plan and hold the statutory Public Meeting required for this policy review. Defeated. Recorded Vote Requested by Councillor Crawford Councillor Crawford Nay Councillor Coutanche Nay Councillor Evans Nay Deputy Mayor Hough Nay Councillor Lancaster Yea Councillor Meyer Nay Mayor H.S. Hughes Nay Page 6 of 14 Council Minutes - April 6, 2011 d) Report No. DS 2011-012, Andria Leigh, Director of Development Services, re: Zoning By-law Amendment (Donald and Sherry Hubbert), Part of Lot 24 and Part of Lot 25, Concession 9, RP 51 R-37798, Parts 1 and 3 (Oro), Township of Oro-Medonte [refer to item 15d)]. Motion No. C110406-17 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report DS 2011-012, Andria Leigh, Director of Development Services, re: Zoning By-law Amendment (Donald and Sherry Hubbert), Part of Lot 24 and Part of Lot 25, Concession 9, RP 51 R-37798, Parts 1 and 3 (Oro), Township of Oro- Medonte be received and adopted. 2. That the Zoning By-law Amendment Application for Donald and Sherry Hubbert, Part of Lot 24 and Part of Lot 25, Concession 9, Plan 51 R-37798, Parts 1 and 3 (Former Township of Oro) Township of Oro-Medonte, on Schedule A5 on the Zoning By-law 97-95 (as amended) from Agricultural/Rural (A/RU) Zone to Agricultural/Rural Hold (A/RU(H)) Zone be approved. 3. That the Clerk bring forward the appropriate By-law for Council's consideration. 4. And That the applicants be advised of Council's decision under the Director of Development Services' signature. Carried. e) Report No. DS 2011-013, Andria Leigh, Director of Development Services, re: Draft Plan of Subdivision, proposed red-lined revisions, Part of Lot 5, Concession 13 (Medonte), File: 43T-90082, (2063334 Ontario Inc.). Motion No. C110406-18 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That Report No. DS 2011-013, Andria Leigh, Director of Development Services, re: Draft Plan of Subdivision, proposed red-lined revisions for Lots 27 to 29 and Block 73, Application 43T-90082 for 2063334 Ontario Inc., Part of Lot 5, Concession 13 (Medonte), Township of Oro-Medonte, be received and adopted. 2. That the revisions, being Lots 27, 28 and 29, for residential purposes, and Block 73, for park purposes, within Plan of Subdivision 43T-90082, as indicated on Attachment No.1 of Report No. DS 2011-013, be approved. 3. That the Conditions of Draft Plan Approval be amended to reflect the red-lined revisions as contained in Attachment No. 1 of Report No. DS 2011-013. 4. And That the applicant be advised of Council's decision under the Director of Development Services' signature. Carried. Page 7 of 14 Council Minutes - April 6, 2011 f) Memorandum dated April 6, 2011 from Andria Leigh, Director of Development Services, re: Completion of Sound Monitoring for Hillway Line 12 Pit. Council consented to allow Brian English, a member of the Liaison Committee, to speak on the matter. Motion No. C110406-19 Moved by Evans, Seconded by Lancaster Be it resolved 1. That the Memorandum dated April 6, 2011 from Andria Leigh, Director of Development Services, re: Completion of Sound Monitoring for Hillway Line 12 Pit be received and adopted. 2. That the sound level monitoring at the Hillway Line 12 Pit be completed at this time based on the sound monitoring annual results being in compliance with the Ministry of Environment guidelines. 3. That the Township, in their submission to the Ministry of Natural Resources, confirm the process should a complaint be received regarding noise, as well as the process for further monitoring at that time. 4. And That Council's decision regarding the proposed completion of the sound level monitoring be forwarded to Ministry of Natural Resources for their consideration under the Director of Development Services' signature. Carried. g) Shawn Binns, Director of Recreation and Community Services, re: Administration Office Entrance Concept Plan. Motion No. C110406-20 Moved by Meyer, Seconded by Coutanche Be it resolved that the correspondence presented by Shawn Binns, Director of Recreation and Community Services, re: Administration Office Entrance Concept Plan be received. Carried. Page 8 of 14 Council Minutes -April 6, 2011 11. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, re: Rezoning Matter. Motion No. C110406-21 Moved by Crawford, Seconded by Evans Be it resolved that the verbal information presented by Mayor H.S. Hughes and Andria Leigh, Director of Development Services, re: Rezoning Matter be received; And That staff proceed accordingly with a zoning amendment to the General Commercial (GC) Zone. Carried. 12. CONSENT AGENDA: a) Announcements of Interest to the Public - None b) Minutes of the Midland Public Library meeting held on February 10, 2011. Staff Recommendation: Receive. c) Minutes of the Lake Simcoe Region Conservation Authority meeting held on February 25, 2011 and highlights of meeting held on March 25, 2011. Staff Recommendation: Receive. d) Minutes of Nottawasaga Valley Conservation Authority meeting held on February 25, 2011 and highlights of meeting held on March 25, 2011. Staff Recommendation: Receive. Motion No. C110406-22 Moved by Coutanche, Seconded by Meyer Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public- None. b) Minutes of the Midland Public Library meeting held on February 10, 2011. Received. c) Minutes of the Lake Simcoe Region Conservation Authority meeting held on February 25, 2011 and highlights of meeting held on March 25, 2011. Received. d) Minutes of Nottawasaga Valley Conservation Authority meeting held on February 25, 2011 and highlights of meeting held on March 25, 2011. Received. Carried. Page 9 of 14 Council Minutes -April 6, 2011 13. COMMUNICATIONS: a) Correspondence dated March 7, 2011 from Sophia Aggelonitis, Minister Responsible for Seniors, re: Senior of the Year Award. Motion No. C110406-23 Moved by Evans, Seconded by Crawford Be it resolved that the correspondence dated March 7, 2011 from Sophia Aggelonitis, Minister Responsible for Seniors, re: Senior of the Year Award be received. Carried. b) Correspondence dated March 29, 2011 from Lynn Dollin, Chair of the South Georgian Bay Lake Simcoe Source Protection Committee, re: "Impact Through Understanding" Municipal Workshops, May 12, 2011, Georgian Downs, Innisfil, and May 13, 2011, Highwayman Inn, Orillia. Motion No. C110406-24 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the correspondence dated March 29, 2011 from Lynn Dollin, Chair of the South Georgian Bay Lake Simcoe Source Protection Committee, re: "Impact Through Understanding" Municipal Workshops, May 12, 2011, Georgian Downs, Innisfil, and May 13, 2011, Highwayman Inn, Orillia be received. 2. That Mayor H.S. Hughes, Deputy Mayor Hough and Councillors Evans, Crawford and Meyer be authorized to attend the "Impact Through Understanding" Municipal Workshops, May 13, 2011, Highwayman Inn, Orillia. 3. And That the CAD's Office arrange for registration and RSVP on behalf of the attendees. Carried. Page 10 of 14 Council Minutes - April 6, 2011 c) Correspondence dated March 15, 2011 from Tony Katarynych, Chair, Orillia & Area Physician Recruitment & Retention Committee, re: Appointment to Orillia & Area Physician Recruitment & Retention Committee. Motion No. C110406-25 Moved by Crawford, Seconded by Meyer Be it resolved that the motion respect to the correspondence dated March 15, 2011, from Tony Katarynych, Chair, Orillia & Area Physician Recruitment & Retention Committee, re: Appointment to Orillia & Area Physician Recruitment & Retention Committee be deferred until the April 27, 2011 Council meeting. Carried. Motion No. C110406-26 Moved by Crawford, Seconded by Evans Be it resolved 1. That the correspondence dated March 15, 2011 from Tony Katarynych, Chair, Orillia & Area Physician Recruitment & Retention Committee, re: Appointment to Orillia & Area Physician Recruitment & Retention Committee be received. 2. That be appointed to the Orillia & Area Physician Recruitment & Retention Committee for the Term. 3. And That the Orillia & Area Physician Recruitment & Retention Committee be advised of Council's decision under the Director of Corporate Services/Clerk's signature. Deferred. d) Correspondence dated March 15, 2011 from John Ennis, Government Relations Specialist, CAA South Central Ontario, re: Harmonized Sales Tax (H.S.T.) Revenue and a New Funding Mechanism for Transportation Infrastructure. Motion No. C110406-27 Moved by Coutanche, Seconded by Meyer Be it resolved that the correspondence dated March 15, 2011 from John Ennis, Government Relations Specialist, CAA South Central Ontario, re: Harmonized Sales Tax (H.S.T.) Revenue and a New Funding Mechanism for Transportation Infrastructure be received. Carried. Page 11 of 14 Council Minutes -April 6, 2011 14. NOTICE OF MOTIONS: 15. BY-LAWS: a) By-Law No. 2011-047 A By-law to authorize the execution of a Tax Arrears Extension Agreement. b) By-Law No. 2011-049 A By-law to Authorize the Execution of a Contract Between The Township of Oro-Medonte and The Oro-Medonte Chamber of Commerce And to Repeal By-law No. 2009-132. c) By-Law No. 2011-050 A By-law to Authorize the Execution of an Agreement Between The Township of Oro-Medonte and The Oro-Medonte Tennis Club. d) By-Law No. 2011-051 A By-law to amend the zoning provisions which apply to lands within Part of Lot 24 and Part of Lot 25, Concession 9, RP 51 R-37798, Parts 1 and 3 (Former Township of Oro) Township of Oro-Medonte by placing a Holding (H) provision to the lands. (Hubbert) Motion No. C110406-28 Moved by Crawford, Seconded by Lancaster Be it resolved that the following by-laws: a) By-Law No. 2011-047: A By-law to authorize the execution of a Tax Arrears Extension Agreement. b) By-Law No. 2011-049: A By-law to Authorize the Execution of a Contract Between The Township of Oro-Medonte and The Oro-Medonte Chamber of Commerce And to Repeal By-law No. 2009-132. d) By-Law No. 2011-051: A By-law to amend the zoning provisions which apply to lands within Part of Lot 24 and Part of Lot 25, Concession 9, RP 51 R-37798, Parts 1 and 3 (Former Township of Oro) Township of Oro-Medonte by placing a Holding (H) provision to the lands. (Hubbert) be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 12 of 14 Council Minutes - April 6, 2011 Motion No. C110408-29 Moved by Hough, Seconded by Meyer Be it resolved that By-Law No. 2011-050, a By-law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and The Oro-Medonte Tennis Club be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Recorded Vote Requested by Councillor Coutanche Councillor Coutanche Yea Councillor Crawford Yea Councillor Evans Nay Deputy Mayor Hough Nay Councillor Lancaster Yea Councillor Meyer Yea Mayor H.S. Hughes Yea 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18-CONFIRMATION BY-LAW: a) By-Law No. 2011-052 By-Law No. 2011- , Being a By-Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, , 2011. Motion No. C110406-30 Moved by Meyer, Seconded by Coutanche Be it resolved that By-Law No. 2011-052, being a by-law to confirm the proceedings of the Council meeting held on Wednesday, April 6, 2011 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 13 of 14 Council Minutes - April 6, 2011 19.ADJOURNMENT: a) Motion to Adjourn. Motion No. C110406-31 Moved by Evans, Seconded by Crawford Be it resolved that we do now adjourn at 11:52 a.m. Carried. Page 14 of 14