06 16 2010 CoW AgendaPage
THE TOWNSHIP OF ORO- MEDONTE
1. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda
2. DISCLOSURE OF PECUNIARY INTEREST:
3. DEPUTATIONS:
None.
4. ADMINISTRATION, FINANCE AND CORPORATE SERVICES:
4 -5 a) Report No. FI 2010 -10, Paul Gravelle, Director of Finance /Treasurer /Deputy
CAO, re: Statement of Accounts - May 31, 2010.
6 -14 b) Paul Gravelle, Director of Finance /Treasurer /Deputy CAO, Discussion
re: Policy POL- TR -03, Township Per Kilometre Rate and By -Law No. 2010-
081, A By -law to Provide for Remuneration and Expenses for Members of
Council and Council's Appointees to Local Boards and Comm ittees/TechnicaI
Support Groups, and Expenses for Employees.
15 -24 c) Report No. CS 2010 -15, Doug Irwin, Director of Corporate Services /Clerk, re:
Compliance Audit Committee - 2010 Municipal Election.
25 -26 d) Report No. CS 2010 -16, Doug Irwin, Director of Corporate Services /Clerk, re:
Election Staff Remuneration - 2010 Municipal Election.
27 -48 e) Doug Irwin, Director of Corporate Services /Clerk, re: Draft By -Law No. 2010-
093, Being a By -law to provide for the imposition of fees or charges (Fees and
Charges By -law) and to repeal By -law Nos. 2009 -056, 2009 -081 and 2009-
115.
5. DEVELOPMENT SERVICES:
None.
6. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
49 -51 a) Report No. TES 2010 -08, Jerry Ball, Director of Transportation and
Environmental Services, re: Tender Results for: TES 2010 -07 — Grass Cutting
for Municipal Community Tile Beds and Water Pumphouse Facilities for the
Summer Seasons of 2010/2011/2012.
Page 1 of 74
COMMITTEE OF THE WHOLE
MEETING AGENDA
qjw,4
Township of
Proud Heritage, Exciting Future
COUNCIL CHAMBERS
Wednesday, June 16, 2010
9:00 a.m.
1. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda
2. DISCLOSURE OF PECUNIARY INTEREST:
3. DEPUTATIONS:
None.
4. ADMINISTRATION, FINANCE AND CORPORATE SERVICES:
4 -5 a) Report No. FI 2010 -10, Paul Gravelle, Director of Finance /Treasurer /Deputy
CAO, re: Statement of Accounts - May 31, 2010.
6 -14 b) Paul Gravelle, Director of Finance /Treasurer /Deputy CAO, Discussion
re: Policy POL- TR -03, Township Per Kilometre Rate and By -Law No. 2010-
081, A By -law to Provide for Remuneration and Expenses for Members of
Council and Council's Appointees to Local Boards and Comm ittees/TechnicaI
Support Groups, and Expenses for Employees.
15 -24 c) Report No. CS 2010 -15, Doug Irwin, Director of Corporate Services /Clerk, re:
Compliance Audit Committee - 2010 Municipal Election.
25 -26 d) Report No. CS 2010 -16, Doug Irwin, Director of Corporate Services /Clerk, re:
Election Staff Remuneration - 2010 Municipal Election.
27 -48 e) Doug Irwin, Director of Corporate Services /Clerk, re: Draft By -Law No. 2010-
093, Being a By -law to provide for the imposition of fees or charges (Fees and
Charges By -law) and to repeal By -law Nos. 2009 -056, 2009 -081 and 2009-
115.
5. DEVELOPMENT SERVICES:
None.
6. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
49 -51 a) Report No. TES 2010 -08, Jerry Ball, Director of Transportation and
Environmental Services, re: Tender Results for: TES 2010 -07 — Grass Cutting
for Municipal Community Tile Beds and Water Pumphouse Facilities for the
Summer Seasons of 2010/2011/2012.
Page 1 of 74
Cormnittee of the Whole Agenda - Wednesday, June 16, 2010
Page
7.
RECREATION AND COMMUNITY SERVICES:
52 a)
Shawn Binns, Director of Recreation and Community Services, Discussion re:
Township Administration Office/Trinity Community Church Walking Trail.
8.
EMERGENCY SERVICES:
a)
Report No. FD 2010 -14, Richard Playfair, Director of Fire & Emergency
Services, re: Fees for Services [deferred from June 9, 2010] [to be distributed
at meeting].
9.
REPORTS OF MEMBERS OF COUNCIL:
53 -54 a)
Mayor H.S. Hughes, re: Correspondence dated May 13, 2010, Gayla
McDonald, Clerk/Manager of Administration and Economic Development,
Town of New Tecumseth, Harmonized Goods and Services Tax.
55 -71 b)
Councillor Allison, re: Speeding Issues on Townline.
10.
CONSENT AGENDA:
72 a)
Correspondence dated June 2010 from Scott Vokey, Energy Services
Coordinator, Local Authority Services Ltd., re: LAS Municipal Energy
Performance Benchmarking Project [additional information available in CAO's
office].
Staff Recommendation: Receive.
73 -74 b)
Correspondence dated June 10, 2010 from Michelle Hudolin, Wetlands &
Habitat Biologist, Severn Sound Environmental Association re: Well & Septic
Projects - Funding Available.
Staff Recommendation: Receive and Post to Township's Website.
11.
COMMUNICATIONS:
None.
12. CLOSED SESSION ITEMS:
a) Motion to Go Into Closed Session
b) Motion to Rise and Report
c) Tamara Obee, Manager, Health & Safety, Employee Relations re: Personal
matter about an identifiable individual (Development Services).
d) Andria Leigh, Director of Development Services: re: Litigation affecting the
municipality (Horseshoe Valley Paintball).
e) Robin Dunn, Chief Administrative Officer, re: Acquisition /disposition of land
(Edgar Adult Occupational Centre).
f) Robin Dunn, Chief Administrative Officer, re: Acquisition /disposition of land
(Pine Ridge).
[Addenda]
Page 2 of 74
Page
Committee of the Whole Agenda - Wednesday, June 16, 2010
12. CLOSED SESSION ITEMS:
g) Mayor H.S. Hughes, re: Acquisition /disposition of land (Nurse Practitioner
Clinic).
[Addenda]
13. ANNOUNCEMENTS OF INTEREST TO THE PUBLIC:
14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
15. ADJOURNMENT:
a) Motion to Adjourn
Page 3 of 74
4a) - Report No. Fl 2010 -10, Paul Gravelle, Director of Finance /Tr...
REPORT'
Proud Heritage, Exciting Future
Report No.
FI 2010 -10
To:
Committee of the Whole
Prepared By:
Janice MacDonald
Meeting Date:
June 16, 2010
Subject:
Statement of Accounts —
May 31, 2010
Motion #
AC00598
Roll #:
R.M.S. File #:
RECOMMENDATION(S): Requires Action For Information Only
It is recommended that:
1. That Report No. Fl 2010 -10 is received.
2. The accounts for the month of May 2010 totalling $ 1,142,450.34
are received.
BACKGROUND:
Following is the statement of accounts for the month of May.
Batch No. Date Amount
Cheaue Reaisters:
AC00597
May 05, 2010
92,934.17
A000426
May 06, 2010
6,671.44
AC00598
May 12, 2010
209,724.64
AC00599
May 19, 2010
105,506.01
AQ00427
May 19, 2010
5,131.88
AC00600
May 26, 2010
392,993.83
AQ00429
May 26, 2010
56,599.00
A000430
May 26, 2010
900.00
$ 870,460.97
Payroll:
PR00478
May 08, 2010
120,984.00
PR00482
May 13, 2010
13,061.92
PR00484
May 22, 2010
124,706.65
Report No. 2010 -10
$ 258,752.57
May 19, 2010
Page 1 of 2
Page 4 of 74
4a) - Report No. Fl 2010 -10, Paul Gravelle, Director of Finance /Tr...
Credit Card Resisters:
AE00271 May 26, 2010 2,728.95
AE00272 May 26, 2010 30.00
AE00273 May 26, 2010 1,117.33
AE00274 May 26, 2010 1,894.18
AE00275 May 26, 2010 3,088.66
AE00276 May 26, 2010 1,417.52
AE00277 May 26, 2010 617.32
AE00278 May 26, 2010 2,342.84
$ 13,236.80
Total: $ 1,142,450.34
ATTACHMENTS:
Cheque Registers.
CONCLUSION:
That the accounts for the month of May are received.
Respectfully submitted:
V
Janice cDonald,
Accounting Clerk
SMT Approval / Comments: C.A.O. Approval / Comments:
t
FINANCE May 19, 2010
Report No. 2010 -10 Page 2 of 2
Page 5 of 74
4b) - Paul Gravelle, Director of Fi...
The Township of Oro - Medonte
Policy
Per - Kilometer Rate
Purpose:
To establish a per - kilometer rate for the municipality reflective of the rate established by the
Canada Revenue Agency.
Policy:
A policy that the municipality's per - kilometer rate will be adjusted on July 1St each year to
$.055 below the CRA rate for Ontario for the pervious year.
Note:
See attached Report No. TR2008 -12.
Page 6 of 74
Page 1 of 4
Policy /Procedure
Section
Subject
POL -TR -03
Finance
Per - Kilometer Rate
Enacted By Council:
June 11t ", 2008
Purpose:
To establish a per - kilometer rate for the municipality reflective of the rate established by the
Canada Revenue Agency.
Policy:
A policy that the municipality's per - kilometer rate will be adjusted on July 1St each year to
$.055 below the CRA rate for Ontario for the pervious year.
Note:
See attached Report No. TR2008 -12.
Page 6 of 74
4b) - Paul G[@Velle, Director OfFi-
TOWNSHIP OF ORO~MEDO@@TE
REPORT *� \
Report No. To:
TR2008-12 I Committee of the Whole
Meeting Dmbo Subject: Pmp- k||ommetarrate
R.M.S. June 4, 2008
Motion #
File #:
IRECOMMENDATION(S): Requires Action I-XI. For Information Onlyri I
1110100=701-03 "TIVIATI-9
1 Report TR2OO8-12be received and adopted,
Z The per-kilometer rate for the municipality be increased to $.44 effective July 1,
2008
3. The municipality hereby establishes as a policy that the per-kilometer rate will be
adjusted on July 1m each year to$.055 below the CRA rate for Ontario for the
previous year,
I BACKGROUND:
The municipality last increased its per-kilometer rate effective November 1, 2005 to
$.40. Previouu|y, the rate had been $.35. This rote had been in effect since April 1.
2001 At the time of the increase to $.40. the municipality went through the age old ritual
of surveying Simooe County municipalities to assess what rate would be appropriate for
Oro-K8mdVnte.
Consideration should be given to establishing a methodology that would result in a
regular review and adjustment, if required, of the municipality's per-kilometer rate.
ANALYSIS: I
A namyntiy completed survey ofOntario municipalities by the K4unicipa! Finance Officers
Association revealed that many municipalities' per-kilometer rate is linked to the rate
established annually by the Canada Revenue Agency (CRA)
Finance
Report NoTR2008-12
June 4,2008
Page 1 of 3
Page 7 of 74
4b) - Paul G[@Velle, Director OfFi-
The CRArate is determined from statistics related to the operating and capital costs of
m vehicle compiled by Statistics Canada. The CRA rate for any given year iareleased
early in the following year. For example, the 2008 rate will he available early in 2009
CRA rates for Ontario for previous years are as follows:
~/ r\
2QO7$495
2O0G$485
2005 $47U
20O4 S455
At the time of the last rate increase for the municipality, being November 1, 2005, the
current CRA rate was the 2004 rate. The differential between the 2004 CRA rate of
S455 and the Township established rate of$4Owas $.055.
We therefore respectfully propose that the per-kilometer rate for the municipality be
increased effective July 1.2O08to$44. being $055 less than the 2OO7CRArate.
VVe would also respectfully propose that the municipality establish a policy that its per-
kilometer rate be adjusted on July 1meach year to $.055 ba|ovv the CRA rate for Ontario
for the previous year.
Please note that the KXF()A survey revealed that the average per-kilometer rate for
municipalities outside the GTA was $45
IFINANCIAL.
The 2O07 total allowance paid was %14.275.67.A1O% increase in the per-kilometer
rate for one half of 2008. based on 2007 |evels, would result in an additional cost of
$71378.
None,
K4FOA Survey
Canada Revenue Agency
Finance
Report NoTR2008-12
June 4,2008
Page 2 of 3
Page 8 of 74
4b) - Paul Gravelle, Director of Fi
ATTACHMENTS:
None
CONCLUSION:
The municipality increases its per-kilometer rate to $.44 effective July 1, 2008.
The municipality establishes a policy that its per-kilometer rate will be adjusted annually
to $.055 below the CRA rate for Ontario for the previous year.
Respectfully submitted.-
Paul Gravelle
Director of Finance
SMT Approval / Comments: C.A.O. Approval Comments:
Finance June 4,2008
Report NoTR2008-12 Page 3 of 3
Page 9 of 74
4b) - Paul Gravelle, Director of Fi
Page 10 of 74
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Page 10 of 74
4b) - Paul Gravelle, Director of Fi...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2010 -081
A By -law to Provide for Remuneration and Expenses for
Members of Council and Council's Appointees to Local Boards and
Committees /Technical Support Groups, and Expenses for Employees, and to
Repeal By -law Nos. 2007 -069 and 2008 -078
WHEREAS Section 283 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended,
provides that a municipality may pay any part of the remuneration and expenses of the
Members of Council of the municipality and of the officers and employees of the
municipality;
AND WHEREAS Council deems it expedient to pass a By -law to provide for the
remuneration and expenses of Members of Council and Council's Appointees to Local
Boards and Committees /Technical Support Groups and for expenses for employees;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
That Schedules "A ", "B" and "C" appended hereto from part of this By -law.
That By -law Nos. 2007 -069 and 2008 -078 are hereby repealed.
This by -law shall take effect on the final passing thereof.
BY -LAW READ A FIRST AND SECOND TIME THIS 12TH DAY OF MAY, 2010.
BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS 12TH DAY OF MAY,
2010.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Deputy Clerk, Janette Teeter
Page 11 of 74
4b) - Paul Gravelle, Director of Fi...
Schedule "A"
to By -law No. 2010 -081
REMUNERATION OF COUNCIL MEMBERS
1. The annual remuneration for Members of Council for 2010 shall be:
Mayor $ 25,182.06
Deputy Mayor $ 19,465.89
Councillors $ 14,432.17
2. That the annual remuneration for Members of Council shall be subject to an annual
escalation factor of the lessor of:
• The annual rate of inflation being the increase in the Consumer Price Index
(CPI) for the prior year; or
• The cost of living adjustment stipulated for the current year in the collective
agreement
3. Members of Council shall receive, in addition to their annual remuneration, per diem
payments as follows:
• $ 75.00 for each half day or evening meeting
• $ 150.00 for each full day meeting
4. The per diem stipulated in Section 3 shall exclude the following:
4.1 Attendance at Regular evening meetings of Council, as defined in the
Procedural By -law;
4.2 Attendance at a function for the purpose of presenting Congratulatory
Certificates on behalf of the Township; and
4.3 Attendance at special functions /events where the Township has purchased a
ticket for the Member, such as Awards Dinners, etc.
5. The per diem stipulated in Section 3 shall apply to the following:
5.1 Attendance at Regular day meetings of Council, as defined in the Procedural
By -law, in the months of July, August and December of each year;
5.2 Attendance at Committee of the Whole meetings and Special meetings of
Council, as defined in the Procedural By -law;
5.3 Attendance at Public Meetings /Public Information Sessions, as defined in the
Procedural By -law, when such meetings are conducted as a separate meeting
on a designated day;
5.4 Attendance at meetings of local boards, committees /technical support groups or
special Ad -Hoc committees to which the Member of Council has been appointed
by resolution of Council, unless specified otherwise in a resolution of Council;
5.5 Attendance at conferences, conventions and seminars as authorized by
resolution of Council;
5.6 Attendance at special meetings required for a specific purpose relative to
municipal business, including interview committees, and authorized by resolution
of Council;
5.7 Attendance by the Mayor, or his /her designate, at business functions as
representatives of the municipality, including the Mayor in his /her capacity as ex-
officio, or his /her designate, in an ex- officio capacity;
5.8 Attendance at non - committee /technical support group meetings where the
Members of Council's attendance has been authorized by resolution of Council.
Page 12 of 74
4b) - Paul Gravelle, Director of Fi...
Schedule "B"
to By -law No. 2010 -81
REMUNERATION OF PUBLIC MEMBERS OF LOCAL BOARDS &
COMMITTEES /TECHNICAL SUPPORT GROUPS
1. The Public Members of the:
• Accessibility Advisory Committee
• Recreation Technical Support Group
shall receive per diem payments as follows:
$ 40.00 for each half day or evening meeting
$ 80.00 for each full day meeting
2. The Public Members of the Committee of Adjustment shall receive per diem
payments as follows:
$ 75.00 for each half day or evening meeting
$ 150.00 for each full day meeting
3. The per diem stipulated in Sections 1 and 2 of this Schedule shall apply to the
following:
3.1. Attendance at meetings of the local board or committee;
3.2. Attendance at conferences, conventions and seminars as authorized by
resolution of Council;
3.3. Attendance at special meetings required for a specific purpose relative to
municipal business and authorized by resolution of Council.
4. The above remuneration and per - kilometer payments shall be paid on a semi-
annual basis, upon submission of a statement approved by the Treasurer.
Page 13 of 74
4b) - Paul Gravelle, Director of Fi...
Schedule "C"
to By -law No. 2010 -081
EXPENSES FOR MEMBERS OF COUNCIL, COUNCIL'S APPOINTEES TO LOCAL
BOARDS & COMMITTEES AND EMPLOYEES
PER KILOMETER PAYMENTS
1.1 The municipality shall compensate Members of Council, Council's Appointees
to Local Boards & Committees /Technical Support Groups and employees at
the rate of $.44 per kilometer for the use of non - township owned vehicles.
1.1.1 That the per kilometer rate will be adjusted on July 1s` each year to
$0.055 below the CRA rate for Ontario for the previous year.
1.2 Members of Council shall receive a per - kilometer payment, in addition to the
applicable per diem, for travel from their residence and back to attend
meetings, conferences, conventions and seminars stipulated in Section 5 of
Schedule "A ".
1.2.1 The Mayor, or his /her designate, and /or the appropriate Ward Councillor
shall receive a per - kilometer payment for travel from their residence and
back to attend a function for the purpose of presenting Congratulatory
Certificates on behalf of the Township.
1.3 Members of local boards & committees /technical support groups shall receive a
per - kilometer payment for travel from their residence & back to attend
meetings, conferences, conventions and seminars stipulated in Section 3 of
Schedule "B ".
1.4 Township employees shall receive a per - kilometer payment for each kilometer
driven in a non - township owned vehicle while on Township business.
2. LUNCHEON & DINNER MEETINGS
2.1 The municipality shall be responsible for the cost of Council or Committee
luncheon /dinner meetings when such meetings are called by Council or the
Committee concerned.
2.2 Council members and Senior Staff shall have the discretion to invite visitors for
lunch or dinner in connection with Township business and such expense shall
be borne by the Township.
3. CONFERENCES, CONVENTIONS, SEMINARS AND MEETINGS
3.1 Attendance at conferences, conventions, seminars and meetings shall be pre -
authorized by Council resolution or in accordance with Township policy.
3.2 The following expenses shall be paid:
i) Hotel /Motel accommodation actual cost
ii) Parking actual cost
iii) Registration actual cost
iv) Meals and incidental expenses actual cost to a maximum of $100 /day
v) The municipality will provide registration for a double room, when a spouse
is attending an approved conference, convention or seminar.
4. ADVANCES
4.1 The Treasurer shall have the authority to furnish advances to meet estimated
expenses for those authorized to attend conferences, conventions and
seminars.
5. EXPENSE STATEMENTS
5.1 Statements for expenses shall be submitted to the Treasurer for actual cost of
items in a form recommended by the Treasurer.
Page 14 of 74
4c) - Report No. CS 2010 -15, Doug Irwin, Director of Corporate Ser...
Township at. f
REPORT
Proud Heritage, Exciting Future
Report No.
CS 2010 -15
To:
Committee of the Whole
Prepared By:
Doug Irwin
Meeting Date:
June 16, 2010
Subject:
Compliance Audit Committee
— 2010 Municipal Election
Motion #
Roll #:
R.M.S. File #:
RECOMMENDATION(S): Requires Action For Information Only
It is recommended that:
1. Report No. CS 2010 -15 be received and adopted.
2. That Council approve a Compliance Audit Committee composed of three members.
3. That the Compliance Audit Committee Terms of Reference be approved.
4. That the Clerk bring forward the appropriate by -laws for Council's consideration.
5. And Further That staff bring forward applications to Council for consideration of
appointments.
BACKGROUND:
The Good Government Act, 2009, Bill 212, was proclaimed on December 17, 2009. Bill
212 contained amendments to the Municipal Elections Act, 1996 (MEA) that came into
effect on January 1, 2010.
As a result of these amendments, it is now a requirement for Council to establish a
Compliance Audit Committee (previously, the appointment of such a Committee was
optional). Pursuant to the MEA, the Committee shall receive and make decisions on
applications for compliance audits of candidates' municipal election campaign finances
and any by- elections during Council's term.
CORPORATE SERVICES June 16, 2010
Report No. CS2010 -15 Page 1 of 10
Page 15 of 74
4c) - Report No. CS 2010 -15, Doug Irwin, Director of Corporate Ser...
The MEA provides that the Committee shall be appointed before October 1, 2010 of
each election year for the term of Council under the following criteria:
• Minimum 3 / maximum 7 members,
• Members cannot have been candidates in the election, Council /Board members
or employees
• Serve the four (4) year term of Council
-
• Clerk or board secretary to act as Officer of the Committee
Accordingly, the Committee's term of office is from December 1, 2010 to November 30,
2014 to deal with applications from the 2010 election and any by- elections during
Council's term.
The Committee will perform the functions relating to the compliance audit application
process as set out in Sections 81 and 81.1 of the MEA. These sections are attached as
Attachment #1.
ANALYSIS:
Members of the Committee should have the ability to understand and apply the election
campaign finance provisions of the Act and must be considered impartial with respect to
their ability to fulfill their responsibilities. Preference shall be given to those applicants
with experience in accounting, law and law enforcement. Accordingly, it is staff's
recommendation that the Township's Audit Compliance Committee membership be
comprised of three (3) members.
The Committee is not an advisory body to Council. They are a delegated authority
similar to the Committee of Adjustment. Therefore, it is recommended that
remuneration be established similar to the Committee of Adjustment, being $75.00 for a
half day meeting and $150.00 for a full day meeting plus applicable mileage.
Attachment #2, a draft terms of reference, outlines the mandate, composition, term of
operation and selection process.
Attachment 43, a draft newspaper advertisement, is included for Council's information.
Staff will be advertising in paid subscription newspapers of circulation, the North Simcoe
Community News, posted on the Township's website and posted to various community
areas throughout the Township.
FINANCIAL:
The Township is responsible for paying all costs in relation to the Compliance Audit
Committee's operation and activities.
CORPORATE SERVICES
Report No. CS2010 -15
une 16, 2010
Page 2 of 10
Page 16 of 74
4c) - Report No. CS 2010 -15, Doug Irwin, Director of Corporate Ser...
POLICIES /LEGISLATION:
Municipal Elections Act, 1996, as amended.
CONSULTATIONS:
Simcoe County municipalities.
ATTACHMENTS:
Attachment 1 — Sections 81 and 81.1 of the MEA.
Attachment 2 — Draft Compliance Audit Committee Terms of Reference
Attachment 3 — Compliance Audit Committee Newspaper Advertisement
CONCLUSION:
It is recommended that the Compliance Audit Committee Terms of Reference be
approved; and further that staff bring forward applications to Council for consideration of
appointments.
Respectfully s mitted:
J oforporate i
irector Services /Clerk
C.A.O. Approval / Comments:
CORPORATE SERVICES
Report No. CS2010 -15
June 16, 2010
Page 3 of 10
Page 17 of 74
4c) - Report No. CS 2010 -15, Doug Irwin, Director of Corporate Ser...
Attachment 1 to Report No. CS 2010 -15
Compliance audit
Application
81. 1 An elector who is entitled to vote in an election and believes on
reasonable grounds that a candidate has contravened a provision of this Act
relating to election campaign finances may apply for a compliance audit of the
candidate's election campaign finances. 2009, c. 33, Sched. 21, s. 8 (44).
Requirements
An application for a compliance audit shall be made to the clerk of the
municipality or the secretary of the local board for which the candidate was
nominated for office; and it shall be in writing and shall set out the reasons for the
elector's belief. 2009, c. 33, Sched. 21, s. 8 (44).
Deadline
The application must be made within 90 days after the latest of,
(a) the filing date under section 78;
(b) the candidate's supplementary filing date, if any, under section 78;
(c) the filing date for the final financial statement under section 79.1; or
(d) the date on which the candidate's extension, if any, under subsection
80 (4) expires. 2009, c. 33, Sched. 21, s. 8 (44).
Application to be forwarded to committee
Within 10 days after receiving the application, the clerk of the
municipality or the secretary of the local board, as the case may be, shall forward
the application to the compliance audit committee established under section 81.1
and provide a copy of the application to the council or local board. 2009, c. 33,
Sched. 21, s. 8 (44).
Decision
(5) Within 30 days after receiving the application, the committee shall
consider the application and decide whether it should be granted or rejected.
2009, c. 33, Sched. 21, s. 8 (44).
Appeal
(6) The decision of the committee may be appealed to the Ontario Court of
Justice within 15 days after the decision is made and the court may make any
decision the committee could have made. 2009, c. 33, Sched. 21, s. 8 (44).
Appointment of auditor
M If the committee decides under subsection (5) to grant the application, it
shall appoint an auditor to conduct a compliance audit of the candidate's election
campaign finances. 2009, c. 33, Sched. 21, s. 8 (44).
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Same
M Only auditors licensed under the Public Accounting Act, 2004 or
prescribed persons are eligible to be appointed under subsection (7). 2009, c. 33,
Sched. 21, s. 8 (44).
Duty of auditor
The auditor shall promptly conduct an audit of the candidate's election
campaign finances to determine whether he or she has complied with the
provisions of this Act relating to election campaign finances and shall prepare a
report outlining any apparent contravention by the candidate. 2009, c. 33,
Sched. 21, s. 8 (44).
Who receives report
J1.01 The auditor shall submit the report to,
(a) the candidate;
(b) the council or local board, as the case may be;
(c) the clerk with whom the candidate filed his or her nomination;
(d) the secretary of the local board, if applicable; and
(e) the applicant. 2009, c. 33, Sched. 21, s. 8 (44).
Report to be forwarded to committee
11 Within 10 days after receiving the report, the clerk of the municipality
or the secretary of the local board shall forward the report to the compliance audit
committee. 2009, c. 33, Sched. 21, s. 8 (44).
Powers of auditor
12 For the purpose of the audit, the auditor,
(a) is entitled to have access, at all reasonable hours, to all relevant books,
papers, documents or things of the candidate and of the municipality or
local board; and
(b) has the powers of a commission under Part II of the Public Inquiries
Act, which Part applies to the audit as if it were an inquiry under that
Act. 2009, c. 33, Sched. 21, s. 8 (44).
Costs
13 I The municipality or local board shall pay the auditor's costs of
performing the audit. 2009, c. 33, Sched. 21, s. 8 (44).
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Power of committee
14 The committee shall consider the report within 30 days after receiving
it and may,
(a) if the report concludes that the candidate appears to have contravened
a provision of this Act relating to election campaign finances,
commence a legal proceeding against the candidate for the apparent
contravention;
(b) if the report concludes that the candidate does not appear to have
contravened a provision of this Act relating to election campaign
finances, make a finding as to whether there were reasonable grounds
for the application. 2009, c. 33, Sched. 21, s. 8 (44).
Recovery of costs
15 If the report indicates that there was no apparent contravention and
the committee finds that there were no reasonable grounds for the application,
the council or local board is entitled to recover the auditor's costs from the
applicant. 2009, c. 33, Sched. 21, s. 8 (44).
Immunity
16 No action or other proceeding for damages shall be instituted against
an auditor appointed under subsection (7) for any act done in good faith in the
execution or intended execution of the audit or for any alleged neglect or default
in its execution in good faith. 2009, c. 33, Sched. 21, s. 8 (44).
Saving provision
17 This section does not prevent a person from laying a charge or taking
any other legal action, at any time, with respect to an alleged contravention of a
provision of this Act relating to election campaign finances. 2009, c. 33,
Sched. 21, s. 8 (44).
Compliance audit committee
81.1 1 A council or local board shall, before October 1 of an election
year, establish a committee for the purposes of section 81. 2009, c. 33,
Sched. 21, s. 8 (44).
Composition
Q The committee shall be composed of not fewer than three and not more
than seven members and shall not include,
(a) employees or officers of the municipality or local board;
(b) members of the council or local board; or
(c) any persons who are candidates in the election for which the committee
is established. 2009, c. 33, Sched. 21, s. 8 (44).
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Term of office
Q The term of office of the committee is the same as the term of office of
the council or local board that takes office following the next regular election, and
the term of office of the members of the committee is the same as the term of the
committee to which they have been appointed. 2009, c. 33, Sched. 21, s. 8 (44).
Role of clerk or secretary
(4) The clerk of the municipality or the secretary of the local board, as the
case may be, shall establish administrative practices and procedures for the
committee and shall carry out any other duties required under this Act to
implement the committee's decisions. 2009, c. 33, Sched. 21, s. 8 (44).
Costs
The council or local board, as the case may be, shall pay all costs in
relation to the committee's operation and activities. 2009, c. 33, Sched. 21,
s.8(44).
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Attachment 2 to Report No. CS 2010 -15
Draft
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
TERMS OF REFERENCE
COMPLIANCE AUDIT COMMITTEE
1. Name
The name of the Committee is "The Township of Oro - Medonte Compliance Audit
Committee ".
2. General
The Compliance Audit Committee shall be established before October 1 of an election
year. The term of office for the Compliance Audit Committee is the same as the term of
office of Council, being four years.
3. Mandate
The powers and functions of the Compliance Audit Committee are set out in Sections
81 and 81.1 of the Municipal Elections Act, 1996, as amended. The Compliance Audit
Committee will perform the functions relating to the compliance audit application
process as outlined in the Act. These functions include:
a) considering a compliance audit application by an elector and decide whether it
should be granted or rejected;
b) appointing an auditor, if the application Is granted;
c) receiving the auditor's report;
d) considering the auditor's report and decide whether legal proceedings should be
commenced; and
e) determining whether to recover costs of conducting the compliance audit from the
applicant if the auditor's report indicates there were no apparent contraventions
and if there appears to be no reasonable grounds for having made the application.
4. Membership
The Compliance Audit Committee will be composed of three (3) members.
The following are excluded from being members of the Committee:
• Candidates in the election for which the Committee is established;
• Council or Local Board Members; and
• Municipal Employees and Officers.
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Should an appointed Member accept employment with the municipality or register as a
candidate, their appointment will be terminated.
To avoid any potential conflict of interest, applicants with accounting or auditing
backgrounds must agree in writing that they will not offer their services to any municipal
election candidates.
5. Chair
The Compliance Audit Committee members shall select a Chair from amongst its
members at its first meeting.
6. Membership Selection
Through public recruitment, applications will be presented to Council in Closed Session
for consideration of appointment to the Compliance Audit Committee.
The selection criteria will be based on, but not limited to:
• Demonstrated knowledge and understanding of municipal election campaign
financing rules;
• Proven analytical and decision - making skills,
• Experience working on committees, task forces or similar settings,
• Demonstrated knowledge of quasi - judicial proceedings,
• Availability and willingness to attend meetings; and
• Excellent oral and written communications skills
7. Meetings
The Compliance Audit Committee will meet, as needed, with meetings to be scheduled
by the Clerk, in consultation with the Chair, when a compliance audit application is
received.
Meetings of the Compliance Audit Committee will be conducted in accordance with the
open meeting requirements of the provisions of the Municipal Act, 2001, subject to any
need to meet in closed session for a purpose authorized by Section 239 of the
Municipal Act, 2001 and the provisions of the Township's Procedural By -Law.
The website will be utilized to communicate the meeting notices and agendas.
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Township of
Proud Heritage, Exciting Future
Attachment 3 to Report No. CS 2010 -15
APPOINTMENTS TO
THE COMPLIANCE
-AUDIT COMMITTEE
The Township of Oro - Medonte will be receiving applications for appointments to a
Compliance Audit Committee for the 2010 Municipal Election in accordance with the
Municipal Elections Act. The Compliance Audit Committee has been delegated the
duties of considering applications received for the review of municipal candidates'
election campaign finances.
The Compliance Audit Committee will be composed of three (3) eligible electors. The
appointment is for a term of four (4) years commencing December 1, 2010. The
following are excluded from being members of the Committee: (1) Candidates from the
2010 Municipal Election; (2) Council or Local Board Members; and (3) Municipal
Employees.
The selection criteria will be based on, but not limited to demonstrated knowledge and
understanding of municipal election campaign financing rules; proven analytical and
decision - making skills; experience working on committees, task forces or similar
settings; demonstrated knowledge of quasi - judicial proceedings; availability and
willingness to attend meetings; and excellent oral and written communications skills.
All applications are to be received by the undersigned by 4:30 on or before Wednesday,
August 4, 2010. For further information, please contact Doug Irwin at (705) 487 -2171.
J. Douglas Irwin, Clerk
Box 100, 148 Line 7 South
Oro, ON LOL 2X0
Fax: (705) 487 -0133 or
Email: dirwin @oro- medonte.ca
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REPORT (NGZ�C
Proud Heritage, Exciting Future
Report No.
CS 2010 -16
To:
Committee of the Whole
Prepared By:
Doug Irwin
Meeting Date:
June 16, 2010
Subject:
Election Staff Remuneration —
2010 Municipal Election
Motion #
Roll #:
R.M.S. File #:
-7RECOMMENDATION(S): Requires Action For Information Only
It is recommended that:
1. Report No. CS 2010 -16 be received and adopted.
2. THAT the rates for the 2010 Municipal Election be established as:
a) Deputy Returning Officers (DRO) $250.00
b) Assistant DRO $200.00
c) Standby DRO and Assistant DRO $125.00
BACKGROUND:
As in previous election years, remuneration rates are established for various personnel.
Prior to hiring election officials, it is necessary that these rates be approved.
ANALYSIS:
The following rates are proposed for the 2010 Municipal Election:
a) Deputy Returning Officers (DRO) $250.00
b) Assistant DRO $200.00
c) Standby DRO and Assistant DRO $125.00
An increase of $25.00 for Deputy Returning Officers and Assistant DRO, and Standby is
being recommended over the 2006 Municipal Election Rates due to the increased
training with respect to the accessibility standards in customer service.
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Report No. 2010 -016
June 16, 2010
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FINANCIAL.
The financial impacts of the 2010 Municipal Election will be drawn from the Municipal
Election allocation.
POLICIES /LEGISLATION:
Municipal Elections Act, 1996, as amended.
CONSULTATIONS:
Other municipalities
ATTACHMENTS:
None.
CONCLUSION:
It is recommended that the remuneration rates for the 2010 Municipal Election are
established as outlined in Report No. CS 2010 -16.
Respectfully submitted:
e ir ug '
ector o porate Services /Clerk
C.A.O. Approval / Comments:
CORPORATE SERVICES June 16, 2010
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4e) - Doug Irwin, Director of Corporate Services /Clerk, re: Draft
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2010 -093
A By -law of The Corporation of the Township of Oro - Medonte
to provide for the imposition of fees or charges
(Fees and Charges By -law)
And to Repeal By -law Nos. 2009 -056, 2009 -081 and 2009 -115
WHEREAS Section 8 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended
provides the powers of a municipality under this or any other Act shall be interpreted
broadly so as to confer broad authority on the municipality to enable the municipality to
govern its affairs as it considers appropriate and to enhance the municipality's ability to
respond to municipal issues;
AND WHEREAS Section 9 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended
provides that a municipality has the capacity, rights, powers and privileges of a natural
person for the purpose of exercising its authority under this or any other Act;
AND WHEREAS Part XII, Section 391 (1) of the Municipal Act, 2001, S.O. 2001, c. 25,
as amended, authorizes a municipality to impose fees or charges on persons, for
services or activities provided or done by or on behalf of it; for costs payable by it for
services or activities provided or done by or on behalf of any other municipality or local
board; and for the use of its property including property under its control;
AND WHEREAS Section 391(2) of the Municipal Act, 2001, S.O. 2001 c.25, as
amended, provides that a fee or charge for capital costs related to services or activities
my be imposed on persons not receiving an immediate benefit from the services or
activities but who will receive a benefit at some later point in time;
AND WHEREAS Section 11(3) of the Municipal Act, 2001, S.O. 2001, c. 25, as
amended, provides that a municipality may pass by -laws respecting matters relating to
waste management;
AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte
deems it necessary to levy waste management charges to finance the annual estimates
for waste management;
AND WHEREAS Section 11(3) of the Municipal Act, 2001, S.O. 2001, c. 25, as
amended, provides that a municipality may pass by -laws respecting matters relating to
public utilities;
AND WHEREAS The Corporation of the Township of Oro - Medonte operates and
maintains communal tile beds hereinafter referred to as the "sewage works ";
AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte
deems it necessary to impose a sewer service charge upon those lands that derive a
benefit from the sewage works;
AND WHEREAS The Corporation of the Township of Oro - Medonte operates and
maintains municipal water systems;
AND WHEREAS Section 398(2) of the Municipal Act, 2001, S.O. 2001, c. 25, as
amended, provides the Treasurer of a local municipality may add charges imposed by
the municipality under Part XII of the said Act to the tax roll for the property to which the
public utility was supplied and collect them in the same manner as municipal taxes;
AND WHEREAS Section 69(1) of the Planning Act, R.S.O., 1990, c.P.13, as amended,
provides that a municipality may establish a tariff of fees for the processing of
applications;
Page 1 of 22
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4e) - Doug Irwin, Director of Corporate Services /Clerk, re: Draft
AND WHEREAS Section 7(1) of the Building Code Act, 1992, S.O. 1992, c.23, as
amended, authorizes the Council of a municipality to pass by -laws requiring the
payment of fees on applications for and on the issuance of permits, requiring the
payment of fees for maintenance inspections, and prescribing the amounts of the fees;
AND WHEREAS Section 5(0.1) of the Fire Protection and Prevention Act, 1997, S.O.
1997, c.4, as amended, authorizes a municipality to establish, maintain and operate a
fire department for all or any part of the municipality.
NOW THEREFORE the Council of The Corporation of the Township of Oro - Medonte
enacts as follows:
1. That this By -law be known as the "Fees and Charges By -law ".
2. That the following Schedules, attached hereto, form part of this By -law:
Schedule A
Schedule B
Schedule C
Schedule D
Schedule E
Schedule F
Schedule G
Schedule H
Schedule I
Schedule J
Schedule K
Administration
Building
Fire & Emergency Services
Recreation and Community
Planning
Transportation
Sewer
Finance
Waste Management
Water
Municipal Law Enforcement
3. That Appendix "1" attached hereto lists services and fees imposed under
separate by -laws, Acts, Ontario Regulations.
4. Any person desirous of using those services or property of the Township of Oro -
Medonte described in Schedules "A" to and including "J" shall pay the fee set out
opposite the description or name of the particular service or property, as shown
in Schedules "A" to and including "J ".
5. Despite the provision of Section 4, Council or its delegated authority may, in its
discretion upon application to it, waive or reduce the fees set out in Schedules
"A" to and including "J" for any person, on a one time or on a continuing basis.
6. All fees payable under this by -law shall be payable in advance of providing the
service except for:
a) emergency services;
b) actions taken by the Township of Oro - Medonte to rectify failures or by -law
infractions on the part of a resident;
C) specific fees prescribed in Schedule "E" (Planning) to this by -law; in which
case the fee payable will be in arrears and invoiced subsequent to the
service or activity provided.
If for any reason fees owing under this by -law remain unpaid after 30 days, same
shall bear interest at the rate of 1.25% per month until paid in full. In addition to
any interest owing, each payment that is not paid when due, shall bear an
administrative penalty of $25.00.
Where a deposit is required under this by -law for services rendered by the
Township, and actual costs exceed the deposited amount, such costs shall be
deemed to be fees owing under this by -law and Section 7 of this by -law shall
pertain to such outstanding costs.
Page 2 of 22
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4e) - Doug Irwin, Director of Corporate Services /Clerk, re: Draft
Any fees that are owing to the Township of Oro - Medonte and that are unpaid are
a debt to the Township of Oro - Medonte and, together with all interest and
penalties accrued thereupon, may be collected by the Township of Oro - Medonte
by action or may be collected by the Township of Oro - Medonte on its behalf or
may be collected in like manner as taxes.
10. Should any Section, subsection, clause, paragraph or provision of this By -law,
including any part of the Schedules to this By -law, be declared by a court of
competent jurisdiction to be invalid, the same shall not affect the validity of the
By -law as a whole or any part thereof, other than the provision or part of the
Schedule so declared to be invalid.
11. That By -laws 2009 -056, 2009 -081 and 2009 -115, are hereby repealed in their
entirety.
12. Any other By -law or part thereof inconsistent with the provisions of this By -law is
hereby repealed.
DAY
Page 3 of 22
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4e) - Doug Irwin, Director of Corporate Services /Clerk, re: Draft
SCHEDULE "A" TO BY -LAW NO. 2010 -093
ADMINISTRATION
Compliance Reports (subject to 5 day turnaround time)
(a) Building Information
$50.00
(b) Septic Information
$50.00
(c) Environmental
$50.00
(d) Subdivision Information
$50.00
(e) Zoning Information
$50.00
(f) Development Charge /Lot Levy Information
$20.00
2. Documents
(a) Fire & Emergency Services Master Plan (Background material) $20.00
(b) Official Plan $53.50
(c) Zoning By -law $42.80
(d) Recreation Master Plan $40.00
(f) Monty Leigh Remembers
(g) Oro African Church
(h) Recent Past
(i) Story of Oro
Q) Visible Past
4. Line Fence Dispute Admi
$8.35
$15.00 (retail)
$9.00 (wholesale)
$8.35
$13.65
$17.85
$30.00 /call
$0.00
$60.00
Township Cost
(c) Large format printer 36" x 48" (maximum) black and white
36° x 48° (maximum) colour
(d) Township Road Map
$5.00
$10.00
$5.00
$10.00
$10.00
7. Miscellaneous
(a) Assessment Information (floppy disk) $300.00
(b) Photocopies - for all departments - Black and White $.30 /page
- Colour $.50 /page
(c) Township Flag $57.00
(d) Township Pins $3.00
8. Municipal Address Signage
(a) Sign Posts $ 7.00
(b) Municipal Address Sign $15.00
Page 4 of 22
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4e) - Doug Irwin, Director of Corporate Services /Clerk, re: Draft
SCHEDULE "A" TO BY -LAW NO. 2010 -093 — ADMINISTRATION continued...
Land Purchase Request
Administration Fee (non - refundable) $250.00
Deposit Upon Council's Approval $5,000.00
Note: In the event that the applicant chooses not to proceed with the
land purchase request, the deposit, minus any costs already
incurred by the Township with respect to the potential
purchase /sale, will be refunded to the applicant. The applicant
will be supplied with copies of invoices which shall identify the
costs that have already been incurred by the Township.
10. Encroachment and License Agreements
Application Fee $700.00
Annual Fee (utilizing own insurance) $100.00
Annual Fee (utilizing Township insurance) $200.00
11. Additional Costs Incurred
When the Township takes actions to rectify failures, by -law infractions or
situations created by, or on behalf of a person or company, such person or
company shall be responsible for all costs including the cost of staff time,
equipment expenses and other expenses incurred by the Township. The
party responsible shall be invoiced for all costs. The minimum invoice shall
not be for less than three hours of time.
AW
Page 5 of 22
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4e) - Doug Irwin, Director of Corporate Services /Clerk, re: Draft
SCHEDULE "B" TO BY -LAW NO. 2010 -093
BUILDING
1. Calculation of Permit Fees
1.1. Permit fees shall be calculated based on the formula given below, unless
otherwise specified in the schedule. The minimum fee for a permit shall be
$150.00.
Permit Fee = Service Index (SI) x Total floor area (A)
Floor area (A) is measure to the outer face of exterior walls and to the centre
of party walls or demising walls, except when calculating partition work.
2. Permit Fees
Service Index (SI
2.1. Building Classification & Construction: $ /ft2 $/m
Group A, B, D, & E (Assembly, Institutional,
$ 100.00
2.2. Other Miscellaneous Work:
Business & Mercantile Occupancies)
Leaching pit (Class 2)
$ 100.00
a) New Construction
0.66
7.10
b) Renovation / Alteration
XN
0.28
3.01
Group C (Residential Occupancies)
a) New Construction
0.80
8.61
b) Basement / Crawl Space
0.30
3.25
c) Renovation / Alteration
0.30
3.25
d) Accessory Building / Garage (Minimum $ 200.00)
0.40
$ 75.00
e) Interior Basement Renovation (Flat Fee $200.00)
$ 100.00
Solid or fuel fired appliance (fireplace /woodstove)
_
$ 100.00
2.2. Other Miscellaneous Work:
Flat Rate
Leaching pit (Class 2)
$ 100.00
Portable Buildings
$ 300.00
Placement Permit (Minimum 6 months) (plus security)
$ 100.00
Tents Up to 2,420 ft2
$ 100.00
Over 2,220 ft2
$ 150.00
Wood Deck / Porch / Veranda - Up to 200 ft2
$ 150.00
Over 200 ft2
$ 250.00
Demolition Class "A° (see Building By -law)
$ 75.00
Class "B" (see Building By -law)
$ 200.00
Change of Use (No construction proposed)
$ 75.00
Moving or Relocating a Building (plus security)
$ 100.00
Solid or fuel fired appliance (fireplace /woodstove)
$ 75.00
Billboard Sign
$ 150.00
Designated Structure under the OBC
$ 150.00
2.3. Plumbing & Drain Components: Fee per Fixture
Plumbing Fixtures as per OBC Tables (Minimum $ 75.00) $ 7.50
2.4. Sewage System: Flat Rate
Septic Size Verification
$ 100.00
Holding Tank (Class 5)
$ 250.00
Leaching pit (Class 2)
$ 100.00
Sewage System Permit
$ 400.00
Septic Bed Replacement
$ 250.00
Septic Tank Replacement
$ 100.00
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4e) - Doug Irwin, Director of Corporate Services /Clerk, re: Draft
SCHEDULE "B" TO BY -LAW NO. 2010 -093 — BUILDING continued...
2.5. Miscellaneous: Flat Rate
Transfer Permit (to new owner) $ 75.00
Re- inspection Fee / Final Inspection $ 75.00
L.L.B.O. inspection & letters for occupant loads $ 100.00
Permit Revision (in addition to applicable permit fees) $ 75.00
File Search $ 50.00
Annual file maintenance fee $ 50.00
Applicable on permits not granted a provisional occupancy
after two (2) years subsequent to permit issuance.
3. Refund of Permit Fees
3.1. Pursuant to this by -law, the portion of the total calculated permit fees that may
be refunded shall be a percentage of the total fees payable under this by -law,
calculated as follows in regard to functions undertaken by the municipality:
a) 80% if administrative function only have been performed;
b) 45% if administrative and plans examination functions have been
performed;
c) 35% if the permit has been issued and no field inspections have been
performed subsequent to permit issuance; or
d) 0% if any field inspections have been performed subsequent to permit
issuance.
3.2. The permit fee shall be returned to the person named on the fee receipt, unless
such person advises the Chief Building Official, in writing and prior to release of
the refund, of a change in name, in which case the refund shall be returned to
the person then authorized to receive
4. Deposits & Securities
4.1. Lot Grading Deposit $ 2,000.00
Applicable for new construction as required by Township policies
& procedures. Refundable upon satisfactory inspection minus any
applicable charges
4.2. Conditional Permit Security $ 5,000.00
As requested and issued by the Chief Building Official, to be paid
in addition to applicable permit fees
5. Notes
5.1. Fees for classes of permits not described or included in this schedule shall be
determined by the Chief Building Official.
5.2. Total fee is payable upon receipt of completed application.
5.3. Where a person is found to have commenced construction or demolition of a
building without the required permit, a fee of twice the normal permit fee will be
applied to offset additional administrative costs.
5.4. If an overpayment of a permit fee occurs on a permit application and the
overpayment is less than $50.00 the difference will not be refunded.
Page 7 of 22
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4e) - Doug Irwin, Director of Corporate Services /Clerk, re: Draft
SCHEDULE "C" TO BY -LAW NO. 2010 -093
FIRE & EMERGENCY SERVICES
1. Request for Fire Report
$50.00
1.1
Residential Request for Information
(a) Mortgage Clearance Letter
$50.00
(b) Change of Ownership
$50.00
1.2
Non - Residential Inspection
(a) Day Care, Nursery
$75.00
(b) Group Homes, Rooming Houses
$75.00
(c) Hotels
$150.00
1.3
Inspection of Premises or Building
(not including inspections resulting from building permit applications)
(a) under 20,000 sq. ft.
$75.00
(b) over 20,000 sq. ft.
$100.00
1.4
Inspections Required by L.L.B.O.
$75.00
i.e. Inspection of public hall facilities that are requested by
owner, etc.
1.5
Fireworks Inspections and Approvals Opqtol
$75.00
i.e. Inspection of the site from which fireworks will be and have been ignited
or inspection of a fireworks storage site, if located within Oro - Medonte
Page 8 of 22
Page 34 of 74
4e) - Doug Irwin, Director of Corporate Services /Clerk, re: Draft
SCHEDULE "D" TO BY -LAW NO. 2010 -093
RECREATION AND COMMUNITY SERVICES
1. Definitions:
For the purpose of this Schedule:
1.1 "Non- resident" shall mean an individual who does not either reside or rent/own
property within the boundaries of the Township of Oro- Medonte ".
2. Ice Rentals
2010 -2011 Season
Prime Time (4:00 p.m. to Close & Weekends & Holidays)
$148.00 /hour
Non -Prime Time (before 4:00 p.m. Mon. to Fri.)
$88.00 /hour
Minor Sports
$109.00 /hour
2011 -2012 Season
Prime Time (4:00 p.m. to Close & Weekends & Holidays)
$163.00 /hour
Non -Prime Time (before 4:00 p.m. Mon. to Fri.)
$101.00 /hour
Minor Sports
$120.00 /hour
3. Non -Ice Rentals (Arena Floor Space)
Page 9 of 22
Page 35 of 74
4e) - Doug Irwin, Director of Corporate Services /Clerk, re: Draft
SCHEDULE "D" TO BY -LAW NO. 2010 -093 — RECREATION AND COMMUNITY SERVICES
continued...
9. Facilities
Old Town Hall $27.00 /hour
$116.00/full day
Ian Beard Community Complex Room $15.00 /hour
10. Simcoe County District School Board — rates as outlined in current Joint Use
Agreement
11. Advertising
Asper Advertising Partnership Letter of Understanding between the Township of
Oro - Medonte and the Oro - Medonte Chamber of Commerce
12. Key Deposit
Note: Fees and charges include all applicable taxes.
$25.00 /key
Page 10 of 22
Page 36 of 74
4e) - Doug Irwin, Director of Corporate Services /Clerk, re: Draft
SCHEDULE "E" TO BY -LAW NO. 2010 -093
PLANNING
1. Pre - Consultation Application
1.1 Amendment to the Official Plan
(a) Non Refundable Application Fee $500.00
(b) Refundable Deposit against expenses and actual costs $500.00
1.2 Amendment to the Zoning By -law
(a) Non Refundable Application fee $500.00
(b) Refundable deposit against expenses and actual costs $500.00
1.3 Plan of Subdivision
(a) Non Refundable Application Fee:
(i) Less than or equal to 100 lots $750.00
(ii)Greater than 100 lots but less than 200 lots $1000.00
(iii)Greater than or equal to 200 lots $1250.00
(b) Refundable Deposit against expenses and actual costs $2500.00
2. Formal Development Application
2.1 Amendment to the Official Plan
(a) Non Refundable Application Fee $1250.00
(b) Refundable Deposit against expenses and actual costs $1200.00
If pre - consultation application was submitted to the municipality, the fees shall be
reduced to the following:
(c) Non Refundable Application Fee $500.00
(d) Refundable Deposit against expenses and actual costs $700.00
2.2 Amendment to the Zoning By -law, Amendment to the Zoning By -law as a
Condition of Provisional Consent in the Shoreline Designation as set out in
the Official Plan, and Temporary Use By -laws
(a) Non Refundable Application fee $1250.00
(b) Refundable deposit against expenses and actual costs $1200.00
If pre - consultation application was submitted to the municipality, the fees shall be
reduced to the following:
(c) Non Refundable Application Fee $500.00
(d) Refundable Deposit against expenses and actual costs $700.00
2.3 Amendment to the Zoning By -law as a Condition of Provisional Consent in all
Designations in the Official Plan, except the Shoreline Designation
(a) Non Refundable Application Fee $ 600.00
(b) Refundable Deposit against expenses and actual costs $1200.00
2.4 Amendment to the Zoning By -law for a "Bed and Breakfast Establishment' in
all Designations in the Official Plan, except the Shoreline Designation
(a) Non Refundable Application Fee $600.00
2.5 Plan of Subdivision
(a) Non Refundable Application Fee:
(i) Less than or equal\ to 100 lots $3000.00
(ii) Greater than 100 lots but less than 200 lots $3250.00
(iii) Greater than or equal to 200 lots $3500.00
(b) Refundable Deposit against expenses and actual costs $5500.00
If pre - consultation application was submitted to the municipality, the fees shall be
reduced to the following:
(c) Non Refundable Application Fee:
(i) Less than or equal to 100 lots $2000.00
(ii) Greater than 100 lots but less than 200 lots $2000.00
(iii) Greater than or equal to 200 lots $2000.00
(d) Refundable Deposit against expenses and actual costs $3000.00
(e) Red -line revision application fee $1000.00
Page 11 of 22
Page 37 of 74
4e) - Doug Irwin, Director of Corporate Services /Clerk, re: Draft
SCHEDULE "E" TO BY -LAW NO. 2019 -093 — PLANNING continued...
2.6 Site Plan Approval
(a) Non Refundable Application Fee:
(i) For Site Plan Improvements with an estimated $250.00
value of under $ 50,000.00
(ii) For Site Plan Improvement with an estimated $500.00
value of over $ 50,000.00
(b) Refundable Deposit against expenses and actual costs:
(i) For Site Plan Improvements with an estimated $1000.00
value of under $ 50,000.00
(ii) For Site Plan Improvements with an estimated $5000.00
value of over $ 50,000.00
2.7 Site Plan Revision
(a) Non Refundable Application Fee $100.00
(b) Refundable Deposit against expenses and actual costs $200.00
2.8 Provisional Consent
(a) Application Fee for a "timeshare establishment' $900.00
as defined in By -law 97 -95
(b) Refundable deposit against expenses and actual costs $1000.00
of processing application for Provisional Consent
involving a "timeshare establishment'
(c) Application fee for all other Provisional Consent $900.00
applications
2.9 Minor Variance
(a) Non Refundable Application fee $600.00
2.10 Amendment to Provisional Consent or Minor Variance
(a) Administration fee on an application which, $250.00
due to amendment has to be recirculated
2.13 Lots to be Deemed (on Plans of Subdivision)
(a) Application Fee $300.00
*Note: Should the applicant withdraw their application, in writing, prior to
registration of the by -law, $200.00 will be refunded to the applicant.
2.14 Zoning Certificate - Complete Permit Submission $75.00
3. Expenses and Actual Costs
Expenses incurred by staff (such as mileage, postage, photocopying, courier
costs, and site inspection fees for site plan control) associated with a project and
actual costs incurred for such items as advertising, consulting (planning,
Engineering, and other) and legal will be charged directly to the applicant and
deducted from the refundable deposit The applicant is required to replenish the
refundable deposit, to its full amount, when the expenses and actual costs are
submitted by the Township (see Section 4.2)."
Page 12 of 22
Page 38 of 74
4e) - Doug Irwin, Director of Corporate Services /Clerk, re: Draft
SCHEDULE "E" TO BY -LAW NO. 2010 -093 — PLANNING continued...
3.1 Any person making application to the Ontario Municipal Board shall pay the
applicable fees outlined by the Ontario Municipal Board and /or the Planning
Act, as amended, All cheques for such applications are to be made payable
to the Minister of Finance.
3.2 The applicant shall pay all costs associated with a planning development
application including Ontario Municipal Board Hearing costs and appeal fees.
3.3 Such costs as they relate to land subject to the Township of Oro's Official
Plan Amendment No. 37 and Official Plan Amendment No. 39, include the
proportionate costs of the approval of Official Plan Amendment No, 37 and
Official Plan Amendment No, 39, for those lands which have not contributed
to the Township, in accordance with the Official Plan Amendment No, 37,
Cost Recovery Agreement, dated January 1993 and the Official Plan
Amendment No. 39, Cost Recovery Agreement, dated June 1994.
4. Payment of Fees
4.1 Total fee is payable upon receipt of completed application form and prior to
formal presentation to the Planning Advisory Committee, Committee of
Adjustment, Council, or the Site Plan Control Committee.
4.2 As expenses and actual costs are incurred on behalf of the application, they
will be submitted to the applicant for reimbursement so that the initial
refundable deposit will be replenished to enable the Township to pay further
costs as they are incurred. In the event that the applicant does not maintain
the application fee and applicable deposits with the Treasury Department
then the application will be considered not complete with respect to the
payment of fees under the Planning Act
4.3
Page 13 of 22
Page 39 of 74
4e) - Doug Irwin, Director of Corporate Services /Clerk, re: Draft
SCHEDULE "F" TO BY -LAW NO. 2010 -093
TRANSPORTATION
1. Additional Road Signage Requested by Township Cost
Property Owner (e.g. "Hidden Driveway ") (Post, Sign, Hardware & Labour)
2. Blue Boxes $6.00
3. Moving Permit (Oversize Equipment or Machinery)
4. Tile Drainage Inspections
5. Township Engineering Standards
6. Entrance Permit Fee
$20.00
$100.00
$40.00
$50.00
Page 14 of 22
Page 40 of 74
4e) - Doug Irwin, Director of Corporate Services /Clerk, re: Draft
SCHEDULE 'G' TO BY -LAW NO. 2010 -093
SEWER
An annual sewer service charge, as specified below, per unit shall be imposed
upon those lands more particularly described in Part 8 of this
Schedule. The said
charge will be comprised of the following components:
2010
(a) Operating, repair and maintenance
$115.00
(b) Capital
$160.00
2011
(a) Operating, repair and maintenance
$115.00
(b) Capital
$195.00
2012
(a) Operating, repair and maintenance
$115.00
(b) Capital
$230.00
2. An annual sewer service charge of $324.00 per unit shall be imposed upon those
lands more particularly described in Part 9 of this Schedule. The said charge will
be comprised of the following components:
(a) Operating, repair and maintenance $ 126.00
(b) Capital $198.00
3. The Treasurer shall, for each calendar quarter, issue bills to each unit based on
the applicable sewer service charges. Bills shall be due and payable not less than
twenty one (21) days from the date of mailing.
4. Sewage bill payments shall be payable to The Corporation of the Township of Oro -
Medonte and may be paid during office hours in person or by mail at the Oro -
Medonte Administration Office, 148 Line 7 South, Box 100, Oro, Ontario LOL 2X0,
or at most financial institutions. Payments made at a financial institution shall be
deemed to be paid on the date shown by the Teller's stamp on the bill stub. The
Township shall not be responsible for any applicable service charge payable to the
bank. Cheques only can be dropped at the drop boxes located at the
Administration Office and Moonstone Fire Hall.
5. The Treasurer shall impose a five (5) percent late charge on all unpaid accounts
on the day after the due date.
6. If an account remains unpaid, the municipality may collect amounts payable
pursuant to Section 398(2) of the Municipal Act, 2001, c.25, as amended.
7. In the event that any owner of lands not described in sections 8 or 9 (the `property
owner ") wishes to have the sewage works extended so as to service those
additional lands, the following provisions shall apply:
(a) For the purposes of this paragraph, the term "municipal engineer" shall
mean any engineer employed by the municipality or any independent
engineer appointed by the municipality from time to time as applicable;
(b) The extension of the sewage works shall first be approved by the Council
of the municipality upon application of the property owner, provided that
Council shall have the right to determine, in its sole discretion, whether
there is sufficient capacity in the sewage works to service the proposed
extension;
Page 15 of 22
Page 41 of 74
4e) - Doug Irwin, Director of Corporate Services /Clerk, re: Draft
SCHEDULE "G" TO BY -LAW NO. 2010 -093 — SEWER continued...
(c) All engineering drawings relating to the proposed extension must be
prepared by a Consulting Engineer retained by the property owner, at the
property owner's sole cost. Such engineering drawings are subject to the
approval of the Municipal Engineer;
(d) The property owner shall execute an Agreement with the municipality
pursuant to which the property owner shall agree to be responsible for all
engineering, legal and related fees incurred by the municipality as the
result of the request for proposed extension of the sewage works by the
property owner;
(e) The Agreement between the property owner and the municipality shall
also require the property owner to pay the total capital cost of the
proposed extension, the municipality's costs as set out in subparagraph
(d) above, together with a further sewage service charge in an amount to
be determined by by -law of Council, prior to the commencement of any
work.
Tile Field #1 & #2
Serviced Lots within Plan M -11
Tile Field #3 & #4 & #5
Serviced Lots within Plan M -10
Tile Field #6
Serviced Lots within Plan 1531
10. Miscellaneous Fees:
$200.00
Page 16 of 22
Page 42 of 74
4e) - Doug Irwin, Director of Corporate Services /Clerk, re: Draft
Page 43 of 74
4e) - Doug Irwin, Director of Corporate Services /Clerk, re: Draft
SCHEDULE 'I' TO BY -LAW NO. 2010 -093
WASTE MANAGEMENT
Waste Management Charges be levied per the current by -law to adopt the
estimates of all amounts required during the year and for levying the tax rates for
the applicable year.
2. Waste management charges shall be added to the annual tax levy of each
applicable property and be due and payable in the same manner and at the same
time as the final tax bill.
3. Interest and penalty charges shall be applied in the same manner and at the same
time as applicable to non - payment of installments of the final tax bill.
Page 18 of 22
Page 44 of 74
4e) - Doug Irwin, Director of Corporate Services /Clerk, re: Draft
SCHEDULE `J' TO BY -LAW NO. 2010 -093
WATER
Definitions
For the purpose of this Schedule:
1.1 "Municipal Water Area" shall mean a subdivision within The Corporation of
the Township of Oro - Medonte.
1.2 "Municipal Water Systems" shall include all water works established within
the present Township of Oro - Medonte, and shall further include any present
or future extensions to the water works under any Act or under an agreement
between the Township or its predecessors, but shall not include any private
water works which have not been acquired, established, maintained or
operated by the Township or its predecessors.
1.3 "Owner" shall mean the assessed owner(s) as identified on the Assessment
Roll for taxation purposes during the current year, as amended.
1.4 "Treasurer" shall mean the Treasurer of The Corporation of the Township of
Oro - Medonte.
1.5 "Unit" shall mean an assessed or assessable unit within a residential,
commercial or industrial building, and shall include an apartment located
within a single family dwelling which is serviced by the Township Water
System, as permitted under the applicable Zoning By -law.
1.6 "Vacant Lot" means any property not connected to a municipal water system
to which water service is available.
1.7 "Water Works" means any works for the collection, production, treatment,
storage, supply and distribution of water, or any part of such works, but does
not include plumbing or other works to which the Ontario Building Code Act
and its regulations apply.
Water Charges, Billing and Collection
2.1 As soon as the water connection installation is approved by the Township
Inspector, he shall forthwith turn the water on for the owner. The owner will
then be charged at the appropriate water rate, as per Schedule 'S.
2.2 At the end of each quarter, the duly authorized employee shall read, or cause
to be read, all meters connected to the Municipal Water System to determine
the amount of water used during the quarter.
2.3 The Treasurer shall calculate water charges to be assessed against each
unit and vacant lot in a Municipal Water Area, in accordance with the
quarterly charges and rates per cubic meter as set out in Schedule `S.
2.4 The Treasurer shall, for each calendar quarter, issue bills to each unit or
vacant lot based on the applicable water charge or rate. Water bills shall be
due and payable not less than twenty -one (21) days from the date of mailing.
2.5 Water payments shall be payable to The Corporation of the Township of Oro -
Medonte and may be paid during office hours in person or by mail at the Oro -
Medonte Administration Office, 148 Line 7 South, Box 100, Oro, On LOL 2X0,
or at most financial institutions. Water payments made at a financial
institution shall be deemed to be paid on the date shown by the Teller's
stamp on the bill stub. The Township shall not be responsible for any
applicable service charge payable to the bank. Cheques only can be
dropped at the drop boxes located at the Administration Office and
Moonstone Fire Hall.
Page 19 of 22
Page 45 of 74
4e) - Doug Irwin, Director of Corporate Services /Clerk, re: Draft
SCHEDULE "J" TO BY -LAW NO. 2010 -093 — WATER continued...
2.6 The Treasurer shall impose a five (5) percent late charge on all unpaid
accounts on the day after the due date.
2.7 If an account remains unpaid, the Township may collect amounts payable
pursuant to Section 398(2) of the Municipal Act, 2001, c. 25, as amended.
3. Water Rates and Charges
4. Water Meter Package
4.1 Includes meter, back flow preventer, angle meter valve, expansion tank, wire
and MXU - $394.50 plus applicable taxes
Page 20 of 22
Page 46 of 74
4e) - Doug Irwin, Director of Corporate Services /Clerk, re: Draft
SCHEDULE "K" TO BY -LAW NO. 2010 -093
MUNICIPAL LAW ENFORCEMENT
1. Calculation of Permit Fees
1.1 Permit fees shall be calculated based on the formula given below, unless
otherwise specified in the schedule.
2. Fees
2.1. Permit Fees
Swimming Pool Fence
Signs (not regulated under the Ontario Building Code)
2.3. Review /Inspection
Campgrounds
Residential Care Facilities
2.4. Miscellaneous:
Flat Rate
$ 75.00
$ 75.00
$ 75.00
$ 75.00
Flat Rate
$ 75.00
$ 75.00
$ 75.00
$ 50.00
$ 50.00
3.1 Pursuant to this by -law, the portion of the total calculated permit fees that may be
refunded shall be a percentage of the total fees payable under this by -law,
calculated as follows in regard to functions undertaken by the municipality:
a) 80% if administrative function only have been performed;
b) 45% if administrative and plans examination functions have been performed;
c) 35% if the permit has been issued and no field inspections have been
performed subsequent to permit issuance; or
d) 0% if any field inspections have been performed subsequent to permit
issuance.
4. Notes
4.1 Fees for classes of permits not described or included in this schedule shall be
determined by the Chief Municipal Law Enforcement Officer.
4.2 Total fee is payable upon receipt of completed application.
4.3 Where a person is found to have commenced installation of a structure defined
under municipal by -laws without the appropriate permit, a fee of twice the normal
permit fee will be applied, to offset additional administrative costs.
4.4 If an overpayment of a permit fee occurs on a permit application and the
overpayment is less than $50.00 the difference will not be refunded.
4.5 Permit fees shall be returned to the person named on the fee receipt, unless
such person advises the Chief Municipal Law Enforcement Officer, in writing and
prior to release of the refund, of a change in name, in which case the refund shall
be returned to the person then authorized to receive it.
Page 21 of 22
Page 47 of 74
4e) - Doug Irwin, Director of Corporate Services /Clerk, re: Draft
Appendix "1" to By -law No. 2010 -093
Fees and Charges
imposed under Separate By- law /Act/Ontario Regulation
(a) Development Charges: Development Charges Act, 1997, S.O. 1997, c.27
(b) Freedom of Information: Municipal Freedom of Information and Protection of
Privacy Act, R.S.O. 1990, c.M.56, as amended.
Page 22 of 22
Page 48 of 74
6a) - Report No. TES 2010 -08, Jerry Ball, Director of Transportati...
REPORT
Proud Heritage, .Exciting Future
Report No.
To: COMMITTEE OF THE
Prepared By:
TES2010 -08
WHOLE
Jerry Ball
Meeting Date:
Subject:
Motion #
June 16, 2010
Community Tile
Tender Results for:
Roll #:
R.M.S. File #:
TES2010 -07 - Grass Cutting for
L04 -13712 v -005 and
Municipal Community
Tile Beds and Water
v -006
Pumphouse Facilities
for the Summer
of 2010/2011/2012
Seasons of
2010/201112012
Grass Cutting for
RECOMMENDATION(S): Requires Action z For Information Only
It is recommended that:
1. THAT Report No. TES2010 -08 be received and adopted.
2. THAT the following tenders be awarded:
TES2010 -07
Grass Cutting for
Kevin
$1,400.00
$1,400.00
$1,500.00
Municipal
Woodrow
Community Tile
Beds for the
Summer Seasons
of 2010/2011/2012
TES2010 -07
Grass Cutting for
Kevin
$2,700.00
$2,700.00
$2,700.00
Water Pumphouse
Woodrow
Facilities for the
Summer Seasons
of 2010/2011/2012
3. AND THAT the respective Contractors be notified accordingly.
BACKGROUND:
Tenders for Contract No. TES2010 -07 were received from Ron Burton & Sons and Mr.
Kevin Woodrow for both the Grass Cutting for Municipal Community Tile Beds and
Grass Cutting for Water Pumphouse Facilities. The total tendered amount of
$12,400.00 was received by both of these bidders, therefore requiring a draw to be
completed to break the tie. Both bidders' names were written on a business card and
Transportation and Environmental Services
Report No. TES2010 -08
ie 16, 2010
Page 1 of 3
Page 49 of 74
6a) - Report No. TES 2010 -08, Jerry Ball, Director of Transportati...
on April 22, 2010 at 9:16 a.m., Douglas J. Irwin, Clerk, drew Kevin Woodrow's name as
the successful bidder for both grass cutting tenders for the summer seasons of
2010/2011 and 2012.
ANALYSIS:
The results of the tender contract opening for Grass Cutting for the Summer Seasons of
2010/2011/2012 aremas follows:
TRA DESCI.#IsTfOTC.4Jtii.Pf
TES2010 -07 Grass Cutting for Ron Burton& $1,800.00 $2,000.00 $2,000.00
Municipal Sons
Community Tile
Beds for the
Summer Seasons
of 2010/201112012
TES2010 -07 Grass Cutting for Ron Burton & $2,200.00 $2,200.00 $2,200.00
Water Pumphouse Sons -
Facilities for the
Summer Seasons
of 2010/2011/2012
TES2010 -07 Grass Cutting for Kevin Woodrow $1,400.00 $1,400.00 $1,500.00
Municipal
Community Tile
Beds for the
Summer Seasons
of 2010/2011/2012
TES2010 -07 Grass Cutting for Kevin Woodrow $2,700.00 $2,700.00 $2,700.00
Water Pumphouse
Facilities for the
Summer Seasons
of 2010/201112012
TES2010 -07 Grass Cutting for Ainger NO BID NO BID NO BID
Municipal Enterprises REC'D. RECD. REC'D.
Community Tile
Beds and Water
Pumphouse
Facilities for the
Summer Seasons
of 2010/2011/2012
TES2010 -07 Grass Cutting for Pilger NO BID NO BID NO BID
Municipal Equipment RECD. REC'D. REC'D.
Community Tile Sales
Beds and Water
Pumphouse
Facilities for the
Summer Seasons
of 201012011/2012
It is recommended that the tender from Kevin Woodrow be accepted in the amounts of
$1,400.00 for 2010, $1,400.00 for 2011 and $1,500.00 for 2012 for Municipal
Community Tile Beds and $2,700.00 for 2010, $2,700.00 for 2011 and $2,700.00 for
2012 for Water Pumphouse Facilities.
FINANCIAL:
Transportation and Environmental Services June 16, 2010
Report No. TES2010 -08 Page 2 of 3
Page 50 of 74
6a) - Report No. TES 2010 -08, Jerry Ball, Director of Transportati...
POLICIES /LEGISLATION:
I CONSULTATIONS: I
ATTACHMENTS:
CONCLUSION:
Respectfully submitted:
Jerry Ball, R.S.S.
Director of Transportation and Environmental Services
SMT Approval / Comments: C.A.O. Approval / Comments:
Transportation and Environmental Services June 16, 2010
Report No. TES2010 -08 Page 3 of 3
Page 51 of 74
7a) - Shawn Binns, Director of Recreation and Community Services, ...
JL
r ti r•'f —i r 4 :w ,,rr�
)` ( F. �
y�
ji
•{�_ � ��, y.
Y 1.
Al
Is Ln
LU
Y .
�.
_ z.
110 Line 7 South
F{ -•!_fir l� s .�`;c..
Meters.
0 50 100 `; r.`.r ' f' Q 148 Line 7 South
110 and 148 Line 7 South's ,6A0
Township of Oro - Medonte �� ell--61 n a. - 1.
Page 52 of 74
9a) - Mayor H.S. Hughes, re: Correspondence dated May 13, 2010, Ga...
The Corporation of the Town of
° -
Mailing A ddress.
P.O. Box 910
New Tecumseth
Allisto
May 13, 2010
L9R 1 1
L9R lAl
JUi, 1010
ADMINISTRA TION DEPA R TMENT
Web Address: wwwtown.neWecumseth.on.ca
Administration Centre
Email. clerk@town.newtecumseth on.ca
10 Wellington St. E
Phone: (705) 435 -6219 or (905) 729 -0057
Alliston, Ontario
Fax: (705) 435 -2873
Please be advised that Council for the Town of New Tecumseth passed the following resolution
on May 10th, 2010 and is seeking support from all Ontario Municipalities:
WHEREAS the Harmonized Goods and Services Tax will come into effect on July 1,
2010 resulting in an 8% increase on many products and services for tax payers;
AND WHEREAS the Council of the Town of New Tecumseth passed a resolution in
July 2009 requesting the Provincial Government to minimize the impact on taxpayers
and businesses that was widely endorsed by Ontario municipalities,
AND WHEREAS minor sports organizations have expressed concerns that the HST
will result in children's and youth sports activities being too expensive for working
families and that enrolment in minor sports will diminish;
AND WHEREAS Ontario municipalities are being requested by minor sports
organizations to freeze or reduce facility rental fees in order to lessen the impact of
the HST;
AND WHEREAS all taxpayers will have to bear the cost of any further subsidy
provided by municipalities,
../2
Page 53 of 74
May 13, 2010
JUi, 1010
The Honourable Dalton McGuinty,
r,
Premier of Ontario
Legislative Building
Queen's Park
Toronto, ON M7A 1 A
Dear Sir:
RE: HARMONIZED GOODS AND SERVICES TAX
Please be advised that Council for the Town of New Tecumseth passed the following resolution
on May 10th, 2010 and is seeking support from all Ontario Municipalities:
WHEREAS the Harmonized Goods and Services Tax will come into effect on July 1,
2010 resulting in an 8% increase on many products and services for tax payers;
AND WHEREAS the Council of the Town of New Tecumseth passed a resolution in
July 2009 requesting the Provincial Government to minimize the impact on taxpayers
and businesses that was widely endorsed by Ontario municipalities,
AND WHEREAS minor sports organizations have expressed concerns that the HST
will result in children's and youth sports activities being too expensive for working
families and that enrolment in minor sports will diminish;
AND WHEREAS Ontario municipalities are being requested by minor sports
organizations to freeze or reduce facility rental fees in order to lessen the impact of
the HST;
AND WHEREAS all taxpayers will have to bear the cost of any further subsidy
provided by municipalities,
../2
Page 53 of 74
9a) - Mayor H.S. Hughes, re: Correspondence dated May 13, 2010, Ga...
The Honourable Dalton McGuinty
May 13, 2010
Page 2 of 2
AND WHEREAS the Province has publicly stated that the health system is committed
to reversing the trend to overweight and obesity, but it cannot solve the problem on its
own and that physical, social, cultural and environmental factors have strong influence
on weight and that Ontario needs a broad, multi - sectoral, community -wide response
to the obesity epidemic;
AND WHEREAS the increased cost of recreation and athletic programs resulting from
the HST will further prevent individuals, youth and children from registering in these
programs;
AND WHEREAS the rising cost of policing is further exacerbated by the increasing
number of crimes perpetrated by youth and that keeping our young people active and
involved in recreation and sports assists in reducing such criminal involvement;
THEREFORE BE IT RESOLVED THAT the Province of Ontario be requested to
consider exempting children's recreation programs from the HST in order that Ontario
families can afford to participate in athletic and recreation programs in their
communities.
We look forward to your favourable consideration in this matter.
Yours truly,
Gayla McDonald,
Clerk/Manager of Administrati n and Economic Development
Copy: Association of Municipalities of Ontario
Page 54 of 74
9b) - Councillor Allison, re: Speeding Issues on Townline.
6. COMMUNICATIONS:
a) L.R.L. (Ric) Symmes and Glenna Joyce, correspondence dated June 1, 2008, re:
Request for Temporary Stop Signs on the Town Line at Warminster Sideroad.
Motion No. CW080618 -5
Moved by Agnew, Seconded by Evans
It is recommended that the correspondence dated June 1, 2008 from L.R.L. (Ric)
Symmes and Glenna Joyce, re: Request for Temporary Stop Signs on the Town Line at
Warminster Sideroad be received and referred to staff for a response.
7. REPORTS OF MEM RS
a) Councillor Crawford and c
Motion No. CW080618 -6
Moved by Allison, Seconded by
Carried.
OF COUNCIL:
Agnew, re: NVCA Budget Expectations.
the
It is recommended that the verbal infor ation presented by Councillor Crawford and
Councillor Agnew, re: NVCA Budget Exp6ptations be received.
And Whereas, the Council of the Township Oro - Medonte wishes to have accountability
for those levy funds provided to Nottawasaga alley Conservation Authority (NVCA) from
the Severn Sound Watershed.
Now Therefore, Council requests that NVCA imple ent a reporting system that provides
Oro - Medonte Council with feedback as to how levy f ds from the Severn Sound
Watershed portion of Oro - Medonte benefit the Towns ND.
And Further That Mayor Hughes and the Township NVCA epresentatives request a
meeting with the NVCA Executive Committee to convey the equest in person to the
NVCA Board of Directors.
Carried.
b) Councillor Coutanche, re: Rkommendations to Streamline OMEGA Processes
Motion No. CW080618 -7
Moved by Crawford, Seconded by
It is recommended that the verbal informatio presented by Councillor Coutanche, re:
Recommendations to Streamline OMEGA Probesses be received.
Carried.
Page 3
Committee of the Whole Meeting Minutes — June 18, 2008
Page 55 of 74
9b) - Councillor Allison, re: Speeding Issues on Townline.
L. R. L. (Ric) Symmes Glenna Joyce
3548 Town Line, RR 2, Orillia, ON, L3V 6H2 3611 Town Line, RR 2, Orillia, ON
June 1, 2008
To: Mayor and Council, Township of Oro - Medonte, and
Mayor and Council, Severn Township
From: Residents on the (Oro- MedontelSevern) Town Line between Highway #12 and
Warminster Sideroad (the 50 km zone)
Subject: Request for temporary stop signs on the Town Line at Warminster Sideroad
Greetings;
On the Town Line between Highway 12 at Prices Corners and the Warminster Sideroad, there are
pedestrians, residences with hidden driveways, hills with limited sight lines and a single lane
bridge over the North River. For good reason, this section is designated 50 km/hr. When the
Town line was paved to Upper Big Chute Road, the Town Line became a through route and we
have experienced a significant number of speeders and speeding incidents.
Most recently, there has been a dramatic increase in traffic and speeders as a result of the
extensive delays due to construction on Highway 12. In particular, there have been numerous
occasions where impatient drivers travelling at 80 km or more pass other drivers who respect the
50 km residential zone. This has become a hazard for those entering from Warminster, as we
have become the "Highway 12 By- Pass ", and we are petitioning Councils for some interim relief.
We have contacted the OPP, and they will try to increase enforcement within their limited
capacity. We know that we are not the only community with a speeding problem and we
appreciate their support. However, we need something more than occasional enforcement.
At least some of the speeders on the Town Line come from the 80 km zone to the west. A stop
sign at the Warminster Sideroad would eliminate the high speed traffic at that point and would
make it safer for Warminster traffic wishing to turn or cross through the intersection.
Southbound drivers on the Town Line may not notice the 50 km signage at the Warminster
Sideroad, and a "Stop" on the Town Line at the Warminster Sideroad would give through drivers
(particularly those who normally take Highway 12) a chance to recognize the change from rural
to residential area and the change in required speed. For northbound travelers on the Town Line,
the upcoming stop would reduce the incentive to pass at high speeds through the 50 km zone, and
provide greater safety for Warminster Road traffic.
We believe that temporary stop signs at the Warminster Sideroad would improve safety and give
us some timely relief from speeders on the Town Line and therefore respectfully ask the
assistance of both the Oro - Medonte and Severn Township Councils.
my
g L. R. L. (Ric) Sym es Glenna Joyce
Oro - Medonte 805 277822 Severn, 705 326 0862
and supported by t e attached petitioners.
Page 56 of 74
9b) - Councillor Allison, re: Speeding Issues on Townline.
Petition to the Councils of Severn and Oro - Medonte CJ�j
Regarding traffic and pedestrian safety on the Town Line i
Ilwe support the implementation of "temporary Stop signs" on the Town Line at
Warminster Sideroad during construction on Highway 12 and urge the councils of Oro -
Medonte and Severn to approve this measure as well as enhanced enforcement by the
OPP.
/f Name: Residence Address Township
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Page 57 of 74
9b) - Councillor Allison, re: Speeding Issues on Townline.
Name:
Residence Address Township T
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Page 58 of 74
9b) - Councillor Allison, re: Speeding Issues on Townline.
Petition to the Councils of Severn and Oro - Medonte -.
Regarding traffic and pedestrian safety on the Town Line
Uwe support the implementation of "temporary Stop signs" on the Town Line at
Warminster Sideroad during construction on Highway 12 and urge the councils of Oro -
Medonte and Severn to approve this measure as well as enhanced enforcement by the
OPP.
Name:
7;&ecL-z
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Name:
4
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madh �
Name:
Name:
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Name:
Name:
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Residence Address
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Residence Address
Residence Address
7 To w,v Lr,✓c
Residence Address
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Township
Township
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Township
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Residence Address Township
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Residence Address Township
Page 59 of 74
9b) - Councillor Allison, re: Speeding Issues on Townline.
Petition to the Councils of Severn and Ora- Medonte
Regarding traffic and pedestrian safety on the Town Line
Uwe support the implementation of ,temporary Stop signs" on the Town Line at
Warminster Sideroad during construction on Highway 12 and urge the councils of Oro -
Medonte and Severn to approve this measure as well as enhanced enforcement by the
OPP.
Name:
O -vita. -� 1'�'� ►�
Residence Address
3 4- h3 oc�vl� i iti.�
Name: Residence Address
.35-48
Township
5'a,l.--�
7�,e. Vex u1
Township
Page 60 of 74
9b) - Councillor Allison, re: Speeding Issues on Townline.
Minutes of the Committee of the Whole meeting held on November 4, 2009.
c) Councillor Allison, re: Correspondence dated October 30, 2009 from L R L
(Ric) Symmes, Request for Relief from Speeders in the Residential Portion of
the Town Line.
Motion No. CW091104 -08
Moved by Evans, Seconded by Agnew
It is recommended that:
1. The verbal information presented by Councillor Allison and
correspondence dated October 30, 2009 from L R L (Ric) Symmes, re:
Request for Relief from Speeders in the Residential Portion of the Town Line
be received.
2. That staff liaise with the O.P.P. with respect to increased enforcement in
this area.
3. And That the Director of Transportation and Environmental Services liaise
with the Township of Severn with respect to the recommendations contained
in the October 30, 2009 correspondence.
Carried.
8. ADMINISTRATIO FINANCE AND CORPORATE SERVICES:
a) Report No. CS 2009- Doug Irwin, Director of Corporate Services /Clerk re:
Computer Hardware Life cle Strategy.
Motion No. CW091104 -09
Moved by Allison, Seconded b Crawford
It is recommended that:
1. Report No. CS2009 -036, Doug I ' , Director of Corporate
Services /Clerk, re: Computer Hardwar ifecyc
adopted. le Strategy be received and
2. That the Township implement a lifecycle trategy for its File Servers and
computer (desktops and laptops) hardware.
3. That the lifecycle strategy for computer (des op and laptop) hardware be
established at 4 years.
4. That the lifecycle strategy for File Server hardw a be established at 5
years, with a maximum of 6 years.
5. And that the appropriate allocations be identified d 'ng the budget
deliberations to implement these lifecycle strategies.
Carried.
Page 5 of 9
Page 61 of 74
9b) - Councillor Allison, re: Speeding Issues on Townline.
Agenda Item # 7c) - Councillor Allison, re: Correspondence dated October 29, 200...
L R L (Ric) Symmes
3548 Town Line, R R # 2, Orillia, Ontario, L3V 6H2
Telephone: 705 327 7822
October 30, 2009
Mayor and Council
Township of Oro - Medonte
Subject: Request for Relief from Speeders in the Residential Portion of
the Town Line
Ladies and Gentlemen
Attached please find a copy of the "Town Line Speed Survey - October
2009"
This survey was conducted to measure actual speed of vehicles in the 50 km
residential zone of the Town Line between Highway 12 and the Warminster
Sideroad. We measured speeds up to 104 km /hr, 87 % of vehicles were
above the 50 km limit, and 25 % were significant speeders (at speeds where
fines and lost points would occur). Clearly, enforcement alone is failing to
provide safety for pedestrians, cyclists, children, pets and vehicles trying to
exit from driveways in the residential zone.
In September there was a serious accident in the zone where a child was
knocked from her bicycle by through traffic, and there have been many
reports of pets killed by speeding motorists. The situation will only get
worse because there is a new subdivision under construction in Warminster
that will discharge more traffic onto the Town Line, and a new bakery and
retail outlet is coming to the intersection with the Warminster Road where
vehicles regularly pass at speeds in excess of 80 km /hr.
Specifically, the residents of the Town Line residential zone between
Highway 12 and the Town Line request the active support of Oro - Medonte
Council for three measures, and that Council communicate this support to
Severn Council which is responsible for the safety and management of this
portion of the Town Line:
Page 32 of 50
Page 62 of 74
9b) - Councillor Allison, re: Speeding Issues on Townline.
Agenda Item # 7c) - Councillor Allison, re: Correspondence dated October 29, 200...
1. "Stop' signs to be placed on the Town Line at the Warminster Road,
that is at the entrance to the 50 km /hr zone, to mark the transition
between the high speed paved rural road and the residential zone.
2. "Road Watch" signs and program to be implemented to educate
through traffic about the need for moderate speed, similar to that on
Line 15 N at Bass Lake, and
3. Increased enforcement in the 50 Km zone, particularly in the rush
hour periods starting at 7 am and 5 pm to build respect amongst those
who ignore signs.
The majority of residents in the Town Line residential zone live and pay
taxes in Oro - Medonte. They want their council to lookout for their
interests, and they will not be satisfied with a motion that leaves the matter
entirely to Severn Council. That is why specific support from Oro- Medonte
Council for these measures is requested.
I would be happy to provide additional information and look forward to the
Council's response.
Yours truly
L. R. L. "Ric" 5ymmes
Email: Symmes@xplornet.com
Alternate Contact: Glenna Joyce 705 326 0862
P.5. I regret that I will be out of the country and unable to present this
request in person in November.
Attachment: Town Line Speed Survey Summary
Page 33 of 50
Page 63 of 74
9b) - Councillor Allison, re: Speeding Issues on Townline.
Agenda Item # 7c) - Councillor Allison, re: Correspondence dated October 29, 200...
Town Line Speed Survey
October 2009
Method: hand held Bushnell Velocity Radar
Location: Various, centre third of 50 knt residential zone, Town Line
Timing: Daytime, weekdays, one hour hlocks with different start times
Total time of survey blocks 4.25 hours.
Recording: Usually one recorder and one speed measurer.
No identification of individuals, just vehicle type and direction
Key Findings:
87 % of vehicles measured were exceeding the 50 kin limit.
25 % of vehicles (68 vehicles) were "Significant Speeders" — that is speeds 16 km /hr or
MORE OVER the speed limit, enough to be subject to fine and loss of points. Average
speed for Significant Speeders was 74 kin/hr ( 24 over the limit).
Top speed measured in the survey: 104 lkm /hr or 54 km/hr over the speed limit.
Distribution of Significant Speeders: throughout the day but worst between 5 and 6 pm:
Prepared by Ric, Symines, Ociobe)• 26, 2009
Page 34 of 50
Page 64 of 74
Summary
Start Time A rox
7.00
AM
12:00
PM
2 pm
3:00
PM
5:22
PM
Totals
Vehicles #
66
53
52
64
25
260
Interval
1 hr
1 hr
1 hr
1 hr
0.25 hr
4.25 hr
Speeders above 50
53
42
48
58
25
226
Percent above 50
80%
79%
92 %
91 %
100%
87%
Significant
Speeders* #
10
7
18
19
12
66
Percent
15%
13%
35%
30%
48%
25 %
Top Seed km /hr
82
98
104
80
85
104
Avg For Sig
Speeders
72
76
77
71
75
74
km /hr
16 over limit or
more
Prepared by Ric, Symines, Ociobe)• 26, 2009
Page 34 of 50
Page 64 of 74
9b) - Councillor Allison, re: Speeding Issues on Townline.
Agenda Item # 7c) - Councillor Allison, re: Correspondence dated October 29, 200...
Speeding issue still on radar (Oct 30, 2009)
Posted By NATHAN TAYLOR, THE PACKET AND TIMES
Posted 3 days ago
When Severn Township staff did a traffic study on Town Line without a radar gun to record Speeds, the burden of
proof fell to concerned residents.
Now, a radar gun Is the latest tool In the arsenal for Ric Symmes, who lives on a stretch of the road that is designated
50 kirrifti.
Symmes and fellow Town Line resident Glenna Joyce have been lobbying on behalf of those in the area -- mainly
those who live on the stretch between Highway 12 and Warminster Sideroad — since last summer, when construction
an Highway 12 diverted many motorists onto Town Line.
When construction ended, the traffic kept coming.
A request — supported by a petition -- for a four-way stop at the intersection of Town One and Warminster Sideroad
was turned down a year ago. Symmes and Joyce have since remained committed to finding a satisfactory solution to
what they view as a constant concern.
At various times this year -- from Sept. 30 to ocL 14 -- Symmes conducted his own radar checks::
The findings:
87% of vehicles measured were going more than the posted 50 km/h speed limit;
25% (68 vehicles) were *significant speeders* -- meaning they were travelling 16 km/h or more overthe speed limit;
Average speed for 'significant speeders' was 74 km1h:
Top speed measured in the survey: 104 km/h; and
Advertisement
'Significant speeders" were noticed throughout the day, but more frequently between 5 and 6 p. m.
Symmes is hoping the findings will sway the councils of Oro- Medonte and Severn townships — as that road Is a
borderline between the two — to support at least one of the following recommendations:
Installation of a four-way stop at Warminster Sideroad and Town Line;
implementation of an educational program with signage, such as designating the area a community safety zone;
and
* increased enforcement
The most important of those rerarnmendatioris is the first one, Symmes said.
'A lot of the drivers need something more SpOcific to get them to recognize they're in a residential area,' he said.
*Yes, there are signs, but there are a lot of signs, and people aren't reading all of them.*
Page 35 of 50
Page 65 of 74
9b) - Councillor Allison, re: Speeding Issues on Townline.
Agenda Item # 7c) - Councillor Allison, re: Correspondence dated October 29, 200...
Symmes lives in Oro- Wdonte, and Joyce, who lives just up the road, is on the Severn side.
'Our focus here is safety," Joyce said, adding she worries for the safety of pedestrians, joggers and children playing
near the road, which is without sidewalks and, in some spots, even lacks shoulders.
Severn's mission statement, she noted, Includes a commitment to public safety.
'They're not protecting us,* she said, "They're not protecting the children, who are the future.'
With a housing development and retail operation planned for the intersection in question, 'there are definitely going to
be more' traffic: problems, Joyce said.
"We're just asking for a few signs. It's a nominal cast for a significant benefit," Symmes said.
Severn Township staff has cited the fact four -way steps are intended to manage traffic flow, not curb speeding, which
Is why staff conducted a traffic count, not radar checks.
The key word, though, is "Intended,' Symmes said, noting four -way stops are not for that purpose exclusively.
The residents are hoping the two councils will take action_ Earlier in the process, they approached Oro- Medonte, but
said they were told Severn manages that part of the road.
The movement then hit a roadblock when Severn turned down the request fora four -way stop.
However, it might he of interest to Oro- Wdonte, Wilts majority of the people offended by this (issue of speeding)
live in Ora Modems,' Symmes said.
"I think it's time for them to get Involved.`
He would also like to see more enforcement by police, specifically between the hours of 7 a. m, and 8 a. m. and 5 p,
m. and 8 p, m, when the road seems to be busiest_
Calls to the mayors of Oro - Madpnte and Severn were not returned in time for publication.
ntayior@oriBlapacket.com
Page 36 of 50
Page 66 of 74
9b) - Councillor Allison, re: Speeding Issues on Townline.
Page 67 of 74
9b) - Councillor Allison, re: Speeding Issues on Townline.
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Page 68 of 74
9b) - Councillor Allison, re: Speeding Issues on Townline.
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Page 69 of 74
9b) - Councillor Allison, re: Speeding Issues on Townline.
a 4J
REPORT WOS -041
TO: Mayor and Members of Council
FROM: Clayton Cameron
Director of Public Works
DATE: July 10, 2008
RE: Request for 4 -Way STOP Sign at Warminster Road
and Town Line
Recommendation:
THAT Public Works Report No. W08 -041, dated July 10, 2008, be received;
AND FURTHER THAT the request for a 4 -Way STOP Sign at Warminster Road
and Town Line be denied.
Background:
Council heard a delegation and accepted a petition from the area residents on
Town Line and Warminster Road at the Council meeting on July 3, 2008
regarding speed control and the installation of a 4 -way stop at this intersection.
Staff has done a site visit for 3 times of the day to provide a count of the traffic
at the intersection.
Tuesday. Julv 8. 2008 1:07Dm - 2:07nm
Town Line - straight through - 72
Warminster Road - straight through - 17
Turn in intersection - 31
Of the above count 19 vehicles were trucks
Wednesdav Julv 9. 2008 7:53am - 8:53am
Town Line - straight through - 79
Warminster Road - straight through - 13
Turn in intersection - 39
Of the above count 7 vehicles were trucks
- 1 -
Page 70 of 74
9b) - Councillor Allison, re: Speeding Issues on Townline.
�h
Wednesday July 9, 2008 4:52pm - 5:52pm
Town Line - straight through - 92
Warminster Road - straight through - 40
Turn in intersection - 95
Of the above count 9 vehicles were trucks
In total there were 6 vehicles traveling at excessive speed, 3 each way on Town
Line.
At the STOP signs on Warminster Road there were 13 vehicles that waited more
than 10 seconds for the intersection to clear.
Included in Appendix "A" is the Purpose and Background for a "STOP" sign
from Ontario Traffic Manual, Book 5, Regulatory Signs. The highlighted
section indicates that portable or part time STOP signs are not to be used.
STOP signs are not to be used for speed control and are not to be used
indiscriminately.
While on site and observing that there was not an issue regarding vehicle
movement at this intersection, it is clearly evident that the installation of STOP
signs on Town Line would adversely affect traffic flow. This is supported in
Appendix "A" in the description and use for STOP signs.
While on site it was evident that the number of flagrant speeding vehicles was
minimal. The issue is one of enforcement of the Speed Bylaw which is under
the jurisdiction of the OPP.
Financial Implications:
Not applicable.
Conclusions:
The addition of STOP signs on the through road at the intersection of Town
Line and Warminster Road would have a negative impact on traffic movement
in the area. Therefore the request should be denied.
Respectfully submitted
Clayton Cameron, CRSS
Director of Public Works
/es
2 -
Page 71 of 74
10a) - Correspondence dated June 2010 from Scott Vokey, Energy...
LASLocal Authority
Services Ltd.
June 2010
Robin Dunn
CAO
Township of Oro - Medonte
148 Line 7 South, Box 100,
Oro, ON LOL 2X0
To Whom It May Concern:
200 University Ave. Suite 801, Toronto ON M511 3C6
Tel 416- 971 -9856 - Fax: 416- 971 -6191
www.las.on.ca -email: LAS @amo.on.ca
Re: LAS Municipal Energy Performance Benchmarking Project
LAS is pleased to forward you the results of the Energy Performance Benchmarking Project.
Over 140 municipalities worked with LAS and Marbek Consultants on this project since October
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Energy Performance Benchmarking is a proven technique for helping organizations understand how
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municipalities such as yours to answer the following questions:
• How energy - efficient are our facilities?
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to best practices. The median technical best practice score is 40 on a scale of 1 to 100 indicating
significant unrealized energy savings potential. Similarly, the median management and
organizational best practice scores are 25 and 21 respectively; highlighting the need to address the
internal practices necessary to improve and sustain energy performance over the long -term.
It is our hope that you will disseminate these reports to anyone in your municipality involved in
energy, facility, capital, or asset management as well as council. Should you have any questions
about any of the above contact me at 416- 971 -9856 ext. 357 or by email at svokey@amo.on.ca.
G
56A Vokey
Energy Services Coordinator
AoM0 i
LAS is a wholly -owned subsidiary company
of Association of Municipalities of Ontario
Page 72 of 74
10b) - Correspondence dated June 10, 2010 from Michelle Hudolin, We...
Othman, Samah
From: Michelle Hudolin [mhudolin @town. mid land.on.ca]
Sent: Thursday, June 10, 2010 4:06 PM
To: Othman, Samah
Subject: Information on funding for Township of Oro - Medonte website
Attachments: website OM link to ssea.doc
Hi Samah,
Severn Sound Environmental Association is requesting to have some information and a link posted
on the Township of Oro - Medonte website.
We have Ontario Drinking Water Stewardship Program ( ODWSP) funding available to some property
owners in the township. I have attached text that can be used on the Township's website to link to our
ODWSP page [file: website OM—link to ssea.doc].
Thank you for your help. Please call with any questions (705- 527 -5166 ext. 202).
Sincerely,
Michelle Hudolin
Wetlands & Habitat Biologist
Severn Sound Environmental Association
67 Fourth Street
Midland ON L4R 3S9
Tel: 705 - 527 -5166 ext. 202
Fax: 705 -527 -5167
Email: mhudolinAmid land. ca
Web -site: www.severnsound.ca
,,,e 'yc''',u on a 1.,,mivate. well f r ri rl q,, water and hnusehold out l...aWto pmt'eci cue =.J
rs's .:.lei "i;�-�13' "'a a wife, v4iater� ",�UOPly €OF- �t "`.,fur iaimil " tl ri�S,�ghi a �' tR'Ei.-:.: �.:.�d LlC ''Oi'i 11 9�t:3 -�-�e isit, Wel ,F=�t.i?i;7P"e visit
,e v iunt ry, confidential, and list if number of visits are being off r ;d, iv the
f.:evern° S our° l area in 2010 -- to book <:i visit or for;,nore info rmati iri: call 705-527_5166.
This message is intended for the individual to whom it is addressed and may contain information that is confidential and
exempt from disclosure under the Municipal Freedom of Information and Protection of Privacy Act. If you are not the
intended recipient, please do not forward, copy or disclose this message to anyone and delete all copies and attachments
received. If you have received this communication in error, please notify the sender immediately.
Be Green! Mead from the screen.
Please don't print this email or attachments unless you really need to.
Page 73 of 74
10b) - Correspondence dated June 10, 2010 from Michelle Hudolin, We...
WELL & SEPTIC PROJECTS — FUNDING AVAILABLE
Severn Sound Environmental Association, as a Source
Protection Authority under the Clean Water Act, has Ontario
Drinking Water Stewardship Program funding available for
property owners within specific areas near the Moonstone,
Warminster, Horseshoe Valley and Sugar Bush municipal
water supplies in the Township of Oro - Medonte.
FUNDING IS AVAILABLE FOR A LIMITED TIME ONLY
For more information, including maps of eligible areas, funding
rates and types of projects funded, visit
or contact Michelle Hudolin at 705 - 527 -5166.
Page 74 of 74
REPORT
Proud Heritage, Exciting Future
Report No.
To:
Prepared By:
FD2010 -14
Mayor and Council
Fire Chief
Richard Playfair
Meeting Date:
Subject:
Motion #
June 1, 2010
Fire & Emergency Services
Department Proposal For
Additional Fees For Services
Roll #:
R.M.S. File #:
RECOMMENDATION(S): Requires Action For Information Only
It is recommended that:
1. Report No FD2010 -14 be received and adopted.
2. That Council approves the proposed additional fees for services to be added to the
existing fees covered in the Township's current Fees & Charges Bylaw.
BACKGROUND:
The Fire & Emergency Services provide a number of emergency services to the
municipality and address many emergency responses. With respect to Motor Vehicle
Responses, Emergency First Responder, Fire Emergencies, Rescues, Airboat Ice
Water Rescues, and Fire Prevention Inspections / Public Education; many of these
emergency responses deal with the community's immediate needs, while other types of
responses have little impact on the call volumes experienced on an annual basis.
Our response to Fire emergencies increase annually and the Fire Protection &
Prevention Act deals with the manner in which we exercise our response while
administrating our legislative requirements. Identification of the types of responses in
which the Fire & Emergency Services engages itself tends to place additional workload
on our existing staff and volunteers to respond to incidents. As such, for the purposes of
this report, the additional fees for services that are recommended may be far reaching.
It is our intent to provide minimum additions in order to attempt to offset the operational
cost of the recommended services.
Fire & Emergency Services June 9, 2010
Report No. FD2010 -14 Page 1 of 4
ANALYSIS:
Municipalities in Ontario and specifically Fire Departments have considered and
implemented fees for services in order to provide an off -set to operational costs for their
emergency services. Each service in and of itself may not indicate a significant cost;
however, when all services are coupled together they tend to represent a much larger
financial cost to each municipality. For the purposes of this report, examination of those
types of services and incidents that are legislatively driven, such as Motor Vehicle
Response to the King's Highway are of significant importance with respect to the
reclaiming of financial compensation.
However, those services provided over and above our statutory requirements, such as
Airboat rescues and incident containment also require consideration as to the method
and amount of financial reclaiming of remuneration from the incident.
It should be pointed out that not all emergency responses will result in the claiming of
fees, e.g. response to public safety (downed power lines, wild -land fire fighting, and
emergency medical assist calls are examples of non re- numerated services).
It should be the intent of this report to identify the additional recommended services to
be added to the existing fees for services that have already been established and
approved through Council.
The approved fees for services are already identified in Schedule "C" TO BY -LAW NO.
2009 -056 FIRE as follows.
SCHEDULE "C" TO BY -LAW NO. 2009 -056
FIRE
3. Request for Fire Report ......... ............................... .........................$50.00
1.1 Residential Request for Information
(a) Mortgage Clearance Letter ..................... .........................$50.00
(b) Change of Ownership ........................... .........................$50.00
1.2 Non - Residential Inspection
(a) Day Care, Nursery .......................... ............................... $75.00
(b) Group Homes, Rooming Houses .............. .........................$75.00
(c) Hotels ......................................... ............................... $150.00
3Inspection of Premises or Building
(not including Inspections resulting from building permit applications)
(a) Under 20,000 sq. ft ... ............................... .........................$75.00
(b) Over 20,000 sq. ft ... ............................... ........................$100.00
1.4 Inspections Required by L.L.B.O .................... .........................$75.00
i.e. Inspection of public hall facilities that are requested by owner, etc.
(cont'd)
Fire & Emergency Services
Report No. FD2010 -14
June 9, 2010
Page 2 of 4
—4I`r�
1.5 Fireworks Inspections and Approvals ............. .........................$75.00
i.e. Inspection of the site from which fireworks will be and have been ignited or
inspection of a fireworks storage site, if located within Oro - Medonte.
2. Apparatus Stand- by ...................................... ............................... $150.00 /hour
i.e. Use of Fire Department apparatus for stand -by fire protection during shows,
exhibition, demonstrations, etc.
4. False Alarms — Automatic alarm Systems /Detectors ................FLAT FEE $450.00
After 3 per 12 Month Period: i.e. non notification to work on system, poor maintenance.
5. Elevator Calls — After First Call ... ............................... ........................$150.00
6. Response to Open Air Fire Deemed Out of Control .....................MTO RATES /HR
ie. where resident is not in attendance or is unwilling or unable to adequately extinguish
the fire.
Although the above identified Fees for Services have already received approval of
Council and exist in the current bylaw:
New Proposed Additions to the Fees for Services
1. Motor Vehicle Collision
Kings Highway (MTO)
2. Air Boat Response
Air Boat Staff
$350.00 per vehicle for the 1 st hr. / $175.00 for
every 112 hr. thereafter to be amended in October
2010 to $410.00 per hour. (as per attached letter)
$200.00 per hr.
$100.00 per hr. with a minimum of four (4) Staff.
(Any person requiring the services of the Oro- Medonte Air Boat who is in contravention of any
Federal or Provincial Act or Regulation or who's irresponsible actions necessitate the use of
the Air Boat, will be liable for costs incurred.) Each incident will be billed for the actual time
spent with a minimum charge of one (1) hr.
3. Hazardous Materials $350.00 per vehicle per hr. with a total cost
Control /Cleanup recovery for all materials used.
$100.00 per hr. per staff member.
Fire & Emergency Services
Report No. FD2010 -14
June 9, 2010
Page 3 of 4
NOTE:
With respect to the response fees which we currently collect for attending emergencies
on Provincial roadways, the Ministry of Transportation provides administration and
collection services at no cost to the Township. The MTO, using information from our
reports and from the OPP, identifies the operators of the vehicles, assigns the related
charges and bills them to the vehicle owners. In most cases, these fees are paid by the
insurers of the vehicles involved in the incident.
Once these additional Fees for Services has been adopted by Council, it is respectfully
suggested that a review of an administrative process is developed by the Fire Chief and
the Treasurer to devise a plan of implementation for the invoicing and collection process
of this program. Upon the determination of level and types of services by Council, a
report on the administrative requirements will be presented.
FINANCIAL:
If accepted in full, this package of proposed new fees for services, along with the
existing approved fees, will provide the Township with a process to recuperate costs for
a variety, but not extensive, list of services should these services be required.
CONCLUSION:
The Township Fire & Emergency Services provide a variety of services to our
community. Some of these services are provincially mandated through Legislation,
however, many services for safety are not mandated and therefore require a method of
recuperation of costs of providing those enhanced services to our community and the
traveling public. There is no question, that the demand for some of these services has
reached elevated levels recently. so much so that they present now a significant
workload to our Fire & Emergency Services Department.
4Pyfair Ric cFE1, cFll, cFF, CEMc
Director of Fire and Emergency Services
SMT Approval / Comments: I C.A.O. Approval / Comments:
Enclosure: Letter from Ministry of Transport dated June 2, 2010
Fire & Emergency Services June 9, 2010
Report No. FD2010 -14 Page 4 of 4
JUN -03 -2010 13:24 From:
Mints" of
Transportation
Office of the Minister
Forguson Block, 3rd Floor
77 Wellesley St. Wesi
`roromo, Ontario
M7A f ZA
416 327.9200
wwwrMo.goV.on.ca
JUN 0 1 2010
90542263032
Ministbre des
Transports
Bureau du mintstre
tdifice Ferguson, 3° 6tage
77, rue Wellesley ounst
Toronto (Ontario)
M7A f Ze
496 327 -9200
www.mto.gov.on.ta
Chief Tim Beckett
Presidemt
Ontario Association of Fire Chief
335 Bayly Street West, Suite 206
Ajax, Ontario
L l S 6M2
Tear Chief Beckett:
To:519 741 2697 P.3/3
RECEHVED
jul' I. 0 Z 2010
KITWENER FIRE DfPARTUaT
Conbratulmions (in your appointment. I tam pleased to inform you that my ministry is
increasing the remuneration rate for .fire response services apt provincial highways,
F V k i 146 1
a
Effective October 1, 2010, this rate will increase to $410. We value the services that firefighters
across Ontario provide and recognize the need to increase the fee that had been in place since
2001, This increwse was bwwd on the Consumer Price ltidex. "i`he ministry currently hays $3s(i
per hour, or part thereof, for each fire department vehicle sent to an incident on provincial
highways,
Fire departments may alit) opt out of the ministry payment process and bill the liable party
directly at rates deternxined by the municipality. My ministry will continue to work with the
Ontario Association of Fire Chieis (0AFQ and the O ica ofthe T=ire Marshall to review Yates in
the• future and ensure they are fair.
Tt was a pleasure to speak at the OAFC's annual meeting and education seminar. I appreciate our
partnership with the province's tireiighttTs, and T look forward to working with you.
Sincerely,
Kathleen Wynne
Minister
RECEIVED '30 -06 -03 13.29 FROM- 9054263032 TO- KITCBENER FIRE ADMIN P0003/0003