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03 23 2011 Council MinutesTotrnt<Jr#P q Awdon[ o , Proud Herit4 qqe, Exdtis,q Piastre Wednesday, March 23, 2011 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Regrets: Councillor Dwight Evans TIME: 6:05 p.m. Staff Present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services; Donna Hewitt, Director of Corporate Strategic Initiatives; Shawn Binns, Director of Recreation and Community Services; Jerry Ball, Director of Transportation and Environmental Services; Janette Teeter, Deputy Clerk; Hugh Murray, Deputy Fire Chief; Samah Othman, Executive Assistant/Corporate Communications Specialist; Tamara Obee, Manager Health & Safety, Human Resources. Also Present: Mary Jane Sarjeant, Rick and Carolyn Weafer, Lindsay Morgan, Klaus Kuch; Glenn Meeuwisse, Terry Ruff ell, Sheila Craig, Ann Truyens, Sandy Agnew, Joannie Spence, Bernard Pope, Gord Roehner, Larry Tupling, Scott Macpherson, Roy Hastings, Yvette Lavoie, Omer Lavoie, Michelle Cutts (Rudy & Associates Ltd.), Ted Beaton, Anne Budge, Thomas Woegerer, Elizabeth Yeaman, David Yeaman. 1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. THE TOWNSHIP OF ORO- MEDONTE REGULAR COUNCIL MEETING MINUTES Council Chambers Page 1 of 22 Council Minutes — March 23, 2011 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C110323 -1 Moved by Crawford, Seconded by Lancaster Be it resolved that the agenda for the Council meeting of Wednesday, March 23, 2011 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. Motion No. C110323 -2 Moved by Meyer, Seconded by Coutanche Be it resolved that we do now go in Closed Session at 6:07 p.m. to discuss • personal matter affecting an identifiable individual; • solicitor - client privilege. Carried. b) Motion to Rise and Report. Motion No. C110323 -3 Moved by Lancaster, Seconded by Crawford Be it resolved that we do now Rise at 7:01 p.m. and Report on the Closed Session Items: 4c) Robin Dunn, Chief Administrative Officer, re: Personal matter about identifiable individuals (Committee of Adjustment); 4e) Doug Irwin, Director Corporate Services /Clerk, re: Personal matters about an identifiable individual (Municipal Law Enforcement); and 4f) Doug Irwin, Director of Corporate Services, re: Solicitor - client privilege (Shanty Bay Boathouse) and that Closed Session Item: 4d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Staffing Update) be brought forward to Item 17 Closed Session Items (Unfinished Items). Carried. Page 2 of 22 Council Minutes — March 23, 2011 c) Robin Dunn, Chief Administrative Officer, re: Personal matter about identifiable individuals (Committee of Adjustment). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services; Tamara Obee, Manager of Health & Safety, Human Resources; Committee of Adjustment Members Tupling (Chair), Hastings, Macpherson and Chappell. Motion No. C110323 -4 Moved by Coutanche, Seconded by Meyer Be it resolved that the confidential correspondence dated March 17 and 21, 2011 and presented by Robin Dunn, Chief Administrative Officer, re: Personal matter about identifiable individuals (Committee of Adjustment) be received. Carried. d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Staffing Update). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Tamara Obee, Manager of Health & Safety, Human Resources. Motion No. C110323 -5 Moved by Lancaster, Seconded by Crawford Be it resolved that the confidential verbal information presented by Robin Dunn, CAO, and Tamara Obee, Manager of Health and Safety, Human Resources, re: Personal matters about an identifiable individual (Staffing Update) be received. Carried. Page 3 of 22 Council Minutes — March 23, 2011 e) Doug Irwin, Director Corporate Services /Clerk, re: Personal matters about an identifiable individual (Municipal Law Enforcement). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Tamara Obee, Manager of Health & Safety, Human Resources. Motion No. C110323 -6 Moved by Meyer, Seconded by Coutanche Be it resolved that the confidential correspondence dated March 11, 2011 and presented by Doug Irwin, Director Corporate Services /Clerk, re: Personal matters about an identifiable individual (Municipal Law Enforcement, Skelding) be received with regret and best wishes. Carried f) Doug Irwin, Director of Corporate Services, re: Solicitor - client privilege (Shanty Bay Boathouse). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Tamara Obee, Manager of Health & Safety, Human Resources. Motion No. C110323 -7 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That the confidential correspondence dated March 16, 2011 and presented by Doug Irwin, Director of Corporate Services /Clerk, re: Solicitor - client privilege (Shanty Bay Boathouse) be received. 2. That the applicant's request for the legal opinion prepared by the Township's Solicitor be granted. 3. And That the applicant be advised of Council's decision under the Director of Corporate Services /Clerk's signature. Carried. 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: Page 4 of 22 Council Minutes — March 23, 2011 6. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on March 9, 2011. Motion No. C110323 -8 Moved by Coutanche, Seconded by Meyer Be it resolved that the draft minutes of the Council meeting held on Wednesday, March 9, 2011, be adopted as printed and circulated. Carried. b) Minutes of Committee of Adjustment meeting held on March 17, 2011. Motion No. C110323 -9 Moved by Lancaster, Seconded by Crawford Be it resolved that the draft minutes of the Committee of Adjustment meeting held on March 17, 2011 be received. Carried. c) Minutes of the Common Interest Committee meeting held on February 8, 2011. Motion No. C110323 -10 Moved by Meyer, Seconded by Coutanche Be it resolved that the draft minutes of the Common Interest Committee meeting held on February 8, 2011 be received. Carried. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: None. Page 5 of 22 Council Minutes — March 23, 2011 9. DEPUTATIONS: a) 7:00 p.m. Glenn Meeuwisse, re: Pulse Racing Inc. to host 2013/2014 National Mountain Bike Championships. Confidential correspondence was distributed to Council. Motion No. C110323 -11 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That the correspondence dated March 7, 2011 from Glenn Meeuwisse, re: Pulse Racing Inc. to host 2013/2014 National Mountain Bike Championships be received. 2. That the Township of Oro - Medonte supports Pulse Racing Inc.'s submission to host the 2013/2014 National Mountain Bike Championships at Hardwood Ski and Bike. 3. That a grant/subsidy amount up to $20,000.00, if required, be approved and funded from the Budget Stabilization Reserve Fund for Pulse Racing Inc. to support hosting of the 2013 and 2014 National Mountain Bike Championships. 4. That Oro - Medonte assist Pulse Racing Inc. in obtaining financial support from the County of Simcoe for the events. 5. That Pulse Racing Inc. liaise with the Oro - Medonte Chamber of Commerce to promote local business and area accommodations. 6. And Further That Pulse Racing Inc. be advised of Council's decision under the Director of Recreation and Community Services' signature. Carried. b) 7:10 p.m. Berardo Mascioli, re: Aeropark Status of Activities. Due to weather conditions, Mr. Mascioli was unable to attend. Page 6 of 22 Council Minutes — March 23, 2011 c) 7:20 p.m. David Yeaman, re: Service Requirements for Industrial Parks in Oro - Medonte. Motion No. C110323 -12 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the verbal information presented by David Yeaman, re: Service Requirements for Industrial Parks in Oro - Medonte, be received. 2. And That staff bring forward a report addressing the servicing requirements for Council's consideration no later than the May 4, 2011 meeting. Carried. 10. REPORTS OF MUNICIPAL OFFICERS: a) Report No. CAO 2011 -02, Robin Dunn, CAO, re: Media Relations Protocol for Council and Staff. An updated policy was distributed to Council. Motion No. C110323 -13 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report No. CAO 2011 -02, Robin Dunn, CAO, re: Media Relations Protocol for Council and Staff be received and adopted. 2. That the Media Relations Protocol for Council and Staff Policy as distributed at the meeting be adopted and numbered accordingly. 3. That the CAD's Office report back to Council in the 4th quarter of 2011 with respect to the implementation of the policy. 4. And That the CAD's Office advise staff accordingly. Carried. Page 7 of 22 Council Minutes — March 23, 2011 b) Report No. 2011 -11, Paul Gravelle, Director of Finance/Treasurer /Acting CAO, re: Treasurer's Statement of Remuneration. Motion No. C110323 -14 Moved by Meyer, Seconded by Coutanche Be it resolved that Report No. F12011 -11, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re: Treasurer's Statement of Remuneration be received. Carried. c) Report No. TES2011 -02, Jerry Ball, Director of Transportation and Environmental Services, re: Municipal Summary and Annual Reports for all Township of Oro - Medonte Drinking Water Systems — January 1 st to December 31 st, 2010. Motion No. C110323 -15 Moved by Crawford, Seconded by Lancaster Be it resolved that Report No. TES2011 -02, Jerry Ball, Director of Transportation and Environmental Services, re: Municipal Summary and Annual Reports for all Township of Oro - Medonte Drinking Water Systems — January 1 st to December 31 st, 2010 - Canterbury, Cedarbrook, Craighurst, Harbourwood, Horseshoe Highlands, Lake Simcoe Regional Airport, Maplewood, Medonte Hills, Robincrest, Shanty Bay, Sugarbush and Warminster Water Systems, be received. Carried. Page 8 of 22 Council Minutes — March 23, 2011 d) Report No. TES2011 -03, Jerry Ball, Director of Transportation and Environmental Services, re: Transportation Services Department — Tender Results for 2011 [to be distributed at meeting]. Motion No. C110323 -16 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That Report No. TES2011 -03, Jerry Ball, Director of Transportation and Environmental Services, re: Transportation Services Department —Tender Results for 2011 be received and adopted. 2. That the following tenders be awarded: TES2011 -01 I Hot Mix Paving I K. J. Beamish Construction Co. Limited TES2011 -02 I Slurry Seal I Duncor Enterprises Inc. $52,312.80/km (South) $52,373.00/km (North) $1.88 /sq.m. TES2011 -03 "Dark Journal" Da -Lee Dust Control $1.04 /litre Virgin Oil TES2011 -04 Supply, Haul, Mix Dalton R. Lowe and Sons South Yard and Pile Winter Construction Ltd. $6.71 /tonne (Patrol Yard) Sand $5.94 /tonne (Dome) North Yard $6.84 /tonne (Patrol Yard) $6.84 /tonne (Dome) *(Taxes not included in above prices)* 3. And That the respective Contractors be notified accordingly under the Director of Transportation and Environmental Services' signature. Carried. Page 9 of 22 Council Minutes — March 23, 2011 e) Report No. DS2011 -06, Andria Leigh, Director of Development Services, re: Site Plan Agreement 2010 - SPA -27 (Oro Design and Manufacturing Ltd.), 3 Small Crescent, Part of Lot 16, Concession 14, Part 1 on Plan 51 R- 19270, Being all of PIN 58548 -0087 (LT), (Former Township of Oro) [refer to Item 15b]. Motion No. C110323 -17 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. DS 2011 -006, Andria Leigh, Director of Development Services, re: Site Plan Agreement 2010 - SPA -27 (Oro Design and Manufacturing Ltd.), 3 Small Crescent, Part of Lot 16, Concession 14, Part 1 on Plan 51 R- 19270, being all of PIN 58548 -0087 (LT), (Former Township of Oro) be received and adopted. 2. That the Township of Oro - Medonte enters into a Site Plan Agreement with Oro Design and Manufacturing Ltd. to construct a new 696.8 square metre (7500 square foot) industrial building. 3. That the Clerk brings forward the appropriate By -law to enter into a Site Plan Agreement with Oro Design and Manufacturing Ltd. for Council's consideration. 4. And That the applicant be notified of Council's decision under the Director of Development Services' signature. Carried. f) Report No. DS2011 -07, Andria Leigh, Director of Development Services, re: Site Plan Agreement and Removal of Hold 2010 - SPA -26 (Mico Ugrica & Aleksandra Asic), Part of Lot 25, Concession 10, Being Part 3, on Plan 51 R -36518 (Oro), Oro - Medonte [refer to Items 15c) and 15d)]. Motion No. C1 1 0323 -1 8 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That Report No. DS 2011 -007, Andria Leigh, Director of Development Services, re: Site Plan Agreement and Removal of Hold 2010 - SPA -26, (Mico Ugrica & Aleksandra Asic), Part of Lot 25, Concession 10, Being Part 3, on Plan 51 R -36518 (Oro), Oro - Medonte be received and adopted. 2. That the Township of Oro - Medonte enters into a Site Plan Agreement with Mico Ugrica & Aleksandra Asic to permit a single detached dwelling at Part of Lot 25, Concession 10, Being Part 3, on Plan 51 R- 36518. 3. That the Clerk brings forward the appropriate By -law to enter into a Site Plan Agreement with Mico Ugrica and Aleksandra Asic for Council's consideration. 4. That the Clerk brings forward the appropriate By -law to remove the Holding Symbol from lands described as Part of Lot 25, Concession 10, Being Part 3, on Plan 51 R -36518 for Council's consideration. 5. And That the applicant be notified of Council's decision under the Director of Development Services' signature. Carried. Page 10 of 22 Council Minutes — March 23, 2011 g) Report No. DS2011 -09, Andria Leigh, Director of Development Services, re: Proposed Zoning By -law Amendment Application 2010 - ZBA -13, Blueberry Park Corporation, Plan M22, Part Block D, 51 R- 11728, Parts 3, 4, 5, and 6 (Former Township of Orillia), Township of Oro - Medonte [refer to Item 15f)]. Motion No. C110323 -19 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report DS 2011 -009, Andria Leigh, Director of Development Services, re: Proposed Zoning By -law Amendment Application 2010- ZBA -13, Blueberry Park Corporation, Plan M22, Part Block D, 51 R- 11728, Parts 3, 4, 5, and 6 (Former Township of Orillia), Township of Oro - Medonte be received and adopted. 2. That Zoning By -law Amendment Application 2010 - ZBA -13 for Blueberry Park Corporation, Plan M22, Part Block D, 51 R- 11728, Part 3, and Parts, 4, 5, and 6, respectively, ( Orillia), Township of Oro - Medonte on Schedule A8 of Zoning By -law 97 -95, as amended, from the Shoreline Residential Exception 99 (SR *99) Zone and /or Open Space (OS) Zone, to the Open Space Exception 203 (OS *203) Zone be approved. 3. And That the Clerk brings forward the appropriate By -law for Council's consideration. Carried. h) Report No. DS2011 -010, Andria Leigh, Director of Development Services, re: Proposed Zoning By -law Amendment Application 2010- ZBA -11, Lavoie, 883 Horseshoe Valley Road East, Part of Lot 1, Concession 11 (Oro), Township of Oro - Medonte [refer to item 15g)]. Motion No. C110323 -20 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report DS2011 -010, Andria Leigh, Director of Development Services, re: Proposed Zoning By -law Amendment Application 2010 - ZBA -11, Lavoie, 883 Horseshoe Valley Road East, Part of Lot 1, Concession 11 (Oro), Township of Oro - Medonte be received and adopted. 2. That Zoning By -law Amendment Application 2010 - ZBA -11 for Lavoie, 883 Horseshoe Valley Road East, Part of Lot 1, Concession 11 (Oro), Township of Oro - Medonte on Schedule A17 of Zoning By -law 97 -95, as amended, from the Residential One (R1) Zone to the Residential One Exception 204 (R1 *204) Zone be approved. 3. And That the Clerk brings forward the appropriate By -law for Council's consideration. Carried. Page 11 of 22 Council Minutes — March 23, 2011 i) Shawn Binns, Director of Recreation and Community Services, correspondence dated March 15, 2011 from Jane Vessey, Regional Operations Coordinator, Rick Hansen Foundation, re: Rick Hansen 25th Anniversary Relay. Motion No. C110323 -21 Moved by Coutanche, Seconded by Meyer Be it resolved that the correspondence dated March 15, 2011 from Jane Vessey, Regional Operations Coordinator, Rick Hansen Foundation and presented by Shawn Binns, Director of Recreation and Community Services, re: Rick Hansen 25th Anniversary Relay be received. Carried. j) Memorandum from Shawn Binns, Director of Recreation and Community Services, re: Oro - Medonte Tennis Club [to be distributed at meeting]. Motion No. C110323 -22 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the Memorandum correspondence dated March 23, 2011 from Shawn Binns, Director of Recreation and Community Services, re: Oro - Medonte Tennis Club be received. 2. That Council approve the draft agreement, in principle. 3. And That the Clerk bring forward the appropriate by -law for Council's consideration. Carried. k) Shawn Binns, Director of Recreation and Community Services, re: Line 4 Park Update. Motion No. C110323 -23 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That the PowerPoint presentation presented by Shawn Binns, Director of Recreation and Community Services and verbal information presented by Mr. Ruffell, re: Line 4 Park Update be received. 2. That Council approves the following: • Approval of the sponsorship program; • Continued support through issuance of receipts for charitable donations; • Use of Township website for promotion of sponsorship program; • Authorizing the use of credit cards for donations under $500.00; • Advancing $52,000 to complete the park in the spring of 2011, with funds to be repaid by the HVPOA by December 31, 2011. 3. And That the applicant be advised of Council's decision under the Director of Recreation and Community Services' signature. Page 12 of 22 Council Minutes — March 23, 2011 Carried. 1) Report No. RC2011 -06, Shawn Binns, Director of Recreation and Community Services, re: Recreation and Community Services Brochure. Motion No. C110323 -24 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That Report No. RC2011 -06, Shawn Binns, Director of Recreation and Community Services, re: Recreation and Community Services Brochure be received and adopted. 2. That the draft agreement for the production of the Recreation and Community Services brochure with the Oro - Medonte Chamber of Commerce be approved. 3. That the Clerk brings forward the appropriate By -Law for Council's consideration. 4. And That the applicant be advised of Council's decision under the Director of Recreation and Community Services' signature. Carried. m) Report No. RC2011 -07, Shawn Binns, Director of Recreation and Community Services re: Shanty Bay Firefighter Subsidy Request. Motion No. C110323 -25 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That Report No. RC2011 -07, Shawn Binns, Director of Recreation and Community Services, re: Shanty Bay Firefighter Subsidy Request be received and adopted. 2. That the request of the Shanty Bay Fire Fighters to waive the rental fees associated with Permit #2928, for the rental of the Shanty Bay Ball Diamond for the 2011 season in the amount of $300.00 be denied as per Township policy. 3. That the Shanty Bay Firefighters be requested to submit the applicable fee of $300.00 for rental of the Shanty Bay Ball Diamond associated with permit #2928, in accordance with the Township policy. 3. And That the applicant be notified of Council's decision under the Director of Recreation and Community Services' signature. Defeated. Page 13 of 22 Council Minutes — March 23, 2011 n) Report No. RC2011 -08, Shawn Binns, Director of Recreation and Community Services re: County of Simcoe Trails Connecting Communities Program. Motion No. C110323 -26 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That Report No. RC2011 -08, Shawn Binns, Director of Recreation and Community Services, re: County of Simcoe Trails Connecting Communities Program be received and adopted. 2. That Staff be authorized to submit a funding application for financial assistance to the County of Simcoe - Trails Connecting Communities program in the amount of $17,500. 3. That the projects outlined in Report No. RC2011 -08, Shawn Binns, Director of Recreation and Community Services, re: County of Simcoe Trails Connecting Communities Program be approved pending approval of funding assistance from the County of Simcoe. 4. And That the additional funding of $12,500 be approved and funded through the Recreation Reserve Fund, upon receiving funding assistance from the County of Simcoe. Carried. 11. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, Resolution from the Township of Rideau Lakes, re: Opposition of Industrial Solar Farms on Agricultural Land Near Residential Areas. Council consented to allow Bernard Pope to speak on the matter. Motion No. C110323 -27 Moved by Meyer, Seconded by Coutanche Be it resolved that the Resolution from the Township of Rideau Lakes, re: Opposition of Industrial Solar Farms on Agricultural Land Near Residential Areas and information presented by Mayor H.S. Hughes, be received. Carried. Motion No. C110323 -28 Moved by Meyer, Seconded by Hough Be it resolved that Rule 3.7 of Procedural By -law No. 2011 -011 be suspended in order to allow the meeting to proceed past the normal adjournment hour of 10:00 p.m. Carried. Page 14 of 22 Council Minutes — March 23, 2011 b) Councillor Lancaster, re: Active Transportation. Motion No. C110323 -29 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the verbal information and PowerPoint Presentation presented by Councillor Lancaster, re: Active Transportation be received. 2. And that the matter be referred to the Recreation Technical Support Group to formulate recommendations for Council's consideration. Carried. 12. CONSENT AGENDA: a) Announcements of Interest to the Public - None. b) Support of Rural Schools in Ontario, correspondence dated: March 2, 2011 from Premier Dalton McGuinty. March 7, 2011 from Sharon Goerke, Deputy Clerk, Township of Severn. March 9, 2011 from Anita Weatherell, Deputy Clerk, Township of Tiny. Staff Recommendation: Receive. c) Minutes of Lake Simcoe Region Conservation Authority meeting held on January 28, 2011 and highlights of meeting held on February 25, 2011. Staff Recommendation: Receive. d) Correspondence dated February 24, 2011 from Anne Egan, Project Manager, R.J. Burnside & Associates Limited, re: Notice of Study Commencement, Township of Tiny, Septage Management Class Environmental Assessment Study. Staff Recommendation: Receive. e) County of Simcoe Press Release, re: Join `Earth Hour' on March 26, 2011 from 8:30 pm — 9 :30 pm. Staff Recommendation: Receive. Page 15 of 22 Council Minutes — March 23, 2011 Motion No. C110323 -30 Moved by Meyer, Seconded by Coutanche Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public - None. b) Support of Rural Schools in Ontario, correspondence dated: March 2, 2011 from Premier Dalton McGuinty. March 7, 2011 from Sharon Goerke, Deputy Clerk, Township of Severn. March 9, 2011 from Anita Weatherell, Deputy Clerk, Township of Tiny. Received. c) Minutes of Lake Simcoe Region Conservation Authority meeting held on January 28, 2011 and highlights of meeting held on February 25, 2011. Received. d) Correspondence dated February 24, 2011 from Anne Egan, Project Manager, R.J. Burnside & Associates Limited, re: Notice of Study Commencement, Township of Tiny, Septage Management Class Environmental Assessment Study. Received. e) County of Simcoe Press Release, re: Join `Earth Hour' on March 26, 2011 from 8:30 pm — 9:30 pm. Received. Carried. 13. COMMUNICATIONS: a) Correspondence dated March 2, 2011 from Michael Drumm, Airport General Manager, Lake Simcoe Regional Airport, re: 2011 Airport Operating Budget. Motion No. C110323 -31 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the correspondence dated March 2, 2011 from Michael Drumm, Airport General Manager, Lake Simcoe Regional Airport, re: 2011 Airport Operating Budget be received. 2. That pursuant to the Lake Simcoe Regional Airport Agreement, the Township of Oro - Medonte approves the 2011 Lake Simcoe Regional Airport Budget. 3. And That the Lake Simcoe Regional Airport be advised of Council's decision under the Chief Administrative Officer's signature. Carried. Page 16 of 22 Council Minutes — March 23, 2011 b) Correspondence dated March 3, 2011 from Linda Collins, Mayor, Township of Springwater, re: Annual Log- Sawing Contest - Elmvale Maple Syrup Festival. Motion No. C110323 -32 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the correspondence dated March 3, 2011 from Linda Collins, Mayor, Township of Springwater, re: Annual Log- Sawing Contest - Elmvale Maple Syrup Festival be received. 2. That Lumberjacks Lancaster and Lancaster accept the challenge to participate in the Annual Log- Sawing Contest. 3. And Further That Mayor Collins, Township of Springwater, be advised of the Township of Oro - Medonte's intent to win this exciting event, under the Mayor's signature. Carried. c) Correspondence dated March 4, 2011 from Sharon Goerke, Deputy Clerk, Township of Severn, re: 4 -Way Stop - Intersection of Town Line & Warminster Road. Motion No. C110323 -33 Moved by Crawford, Seconded by Lancaster Be it resolved that the correspondence dated March 4, 2011 from Sharon Goerke, Deputy Clerk, Township of Severn, re: 4 -Way Stop - Intersection of Town Line & Warminster Road be received. Carried. d) Invitation to the Oro - Medonte Chamber of Commerce Annual Business Achievement Awards Dinner & Silent Auction to be held on Thursday, April 14, 2011 at the Alpine Room, Horseshoe Resort. Motion No. C110323 -34 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the Invitation to the Oro - Medonte Chamber of Commerce Annual Business Achievement Awards Dinner & Silent Auction to be held on Thursday, April 14, 2011 at the Alpine Room, Horseshoe Resort be received. 2. That Mayor Hughes, Deputy Mayor Hough, Councillors Coutanche, Meyer, Lancaster, Crawford and Evans be authorized to attend the Oro - Medonte Chamber of Commerce Annual Business Achievement Awards Dinner & Silent Auction to be held on Thursday, April 14, 2011 at the Alpine Room, Horseshoe Resort. 3. And that the CAD's Office arrange for tickets and RSVP on behalf of the attendees. Carried. Page 17 of 22 Council Minutes — March 23, 2011 e) Correspondence dated March 10, 2011 from Kimberley Pickett, Technical Compliance Supervisor, County of Simcoe Environmental Services, re: Household Hazardous Waste Service at Oro Landfill HHW Depot. Motion No. C110323 -35 Moved by Crawford, Seconded by Lancaster Be it resolved that the correspondence dated March 10, 2011 from Kimberley Pickett, Technical Compliance Supervisor, County of Simcoe Environmental Services, re: Household Hazardous Waste Service at Oro Landfill HHW Depot be received. Carried. f) Correspondence dated March 20, 2011 from Cheryl Gronfors, Carnival Chair, Oro - Medonte Skating Club, re: Bi- annual Ice Show, "A Skating Celebration of Disney Favorites ", April 9, 2011. Motion No. C110323 -36 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the correspondence dated March 20, 2011 from Cheryl Gronfors, Carnival Chair, Oro - Medonte Skating Club, re: Bi- annual Ice Show, "A Skating Celebration of Disney Favorites ", April 9, 2011 be received. 2. That Mayor H.S. Hughes, Councillors Crawford, Lancaster and Evans be authorized to attend the Oro - Medonte Skating Club's Bi- annual Ice Show, "A Skating Celebration of Disney Favorites" on April 9, 2011. 3. And That the CAO's Office RSVP on behalf of the attendees. Carried. 14. NOTICE OF MOTIONS: None. Page 18 of 22 Council Minutes — March 23, 2011 15. BY -LAWS: a) By -Law No. 2011 -036 A By -law to Appoint Municipal Weed Inspectors And to Repeal By -law No. 2010 -067. b) By -Law No. 2011 -038 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Oro Design and Manufacturing Ltd. described as lands as follows: Part of Lot 16, Concession 14 Oro being Part 1 on Plan 51 R- 19270, Being all of PIN 58548 -0087 (LT), 3 Small Crescent, TOWNSHIP OF ORO- MEDONTE, Former Township of Oro, PIN 58548 -0087 (LT), Roll# 4346- 010 - 005 - 20180, Township of Oro - Medonte, County of Simcoe. c) By -Law No. 2011 -039 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Mico Ugrica & Aleksandra Asic described as lands as follows: Part of Lot 25, Concession 10, Oro, Being Part 3, on Plan 51 R- 36518, Being all of PIN 58560 -0164 (LT) TOWNSHIP OF ORO- MEDONTE, Former Township of Oro, Roll# 4346 -010- __ _ 010- 01730, Township of Oro - Medonte, County of Simcoe. d) By -Law No. 2011 -040 A By -law to remove the Holding symbol applying to lands located at Part of Lot 25, Concession 10, Oro, Being Part 3, on Plan 51 R- 36518, Being all of PIN 58560 -0164 (LT) Ugrica & Asic. e) By -Law No. 2011 -042 A By -law to Permanently Close Part of the Original Road Allowance between Lots 20 and 21, Concession 14 (Oro), Township of Oro - Medonte, County of Simcoe And To Release The Corporation of the Township of Oro - Medonte's registered interest in Part of the Original Road Allowance between Lots 20 and 21, Concession 14 (Oro), Township of Oro - Medonte, County of Simcoe. f) By -Law No. 2011 -043 A By -law to amend the zoning provisions On lands described as follows: Plan M22, Part Block D, 51 R- 11728, Part 3, and Parts 4, 5, and 6, Orillia Township of Oro - Medonte, County of Simcoe, Roll # 4346 -030- 012 -13860 and 4346- 030 - 012 - 13870. g) By -Law No. 2011 -044 A By -law to amend the zoning provisions On lands described as follows: Part of Lot 1, Concession 11, 883 Horseshoe Valley Road East, Oro Township of Oro - Medonte, County of Simcoe Roll # 4346- 010 - 004 - 19700. h) By -Law No. 2011 -045 A By -law to Authorize the Execution of an Easement Agreement Between The Corporation of the Township of Oro - Medonte And Mary Jane Sarjeant. Page 19 of 22 Council Minutes — March 23, 2011 i) By -Law No. 2011 -046 A By -law to Amend By -law No. 2010 -078, Being a By -law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers. Motion No. C110323 -37 Moved by Crawford, Seconded by Lancaster Be it resolved that the following by -laws: g) By -Law No. 2011 -044: A By -law to amend the zoning provisions On lands described as follows: Part of Lot 1, Concession 11, 883 Horseshoe Valley Road East, Oro Township of Oro - Medonte, County of Simcoe Roll # 4346- 010 - 004 - 19700. h) By -Law No. 2011 -045: Being a By -law to Authorize the Execution of an Easement Agreement Between The Corporation of the Township of Oro - Medonte And Mary Jane Sarjeant. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Motion No. C110323 -38 Moved by Lancaster, Seconded by Crawford Be it resolved that the following by -laws: a) By -Law No. 2011 -036: A By -law to Appoint Municipal Weed Inspectors And to Repeal By -law No. 2010 -067. b) By -Law No. 2011 -038: A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Oro Design and Manufacturing Ltd. described as lands as follows: Part of Lot 16, Concession 14 Oro being Part 1 on Plan 51 R- 19270, Being all of PIN 58548 -0087 (LT), 3 Small Crescent, TOWNSHIP OF ORO- MEDONTE, Former Township of Oro, PIN 58548 -0087 (LT), Roll# 4346- 010 - 005 - 20180, Township of Oro - Medonte, County of Simcoe. c) By -Law No. 2011 -039: A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Mico Ugrica & Aleksandra Asic described as lands as follows: Part of Lot 25, Concession 10, Oro, Being Part 3, on Plan 51 R- 36518, Being all of PIN 58560 -0164 (LT) TOWNSHIP OF ORO- MEDONTE, Former Township of Oro, Roll# 4346- 010- 010 - 01730, Township of Oro - Medonte, County of Simcoe. d) By -Law No. 2011 -040: A By -law to remove the Holding symbol applying to lands located at Part of Lot 25, Concession 10, Oro, Being Part 3, on Plan 51 R- 36518, Being all of PIN 58560 -0164 (LT) Ugrica & Asic. Page 20 of 22 Council Minutes — March 23, 2011 e) By -Law No. 2011 -042: A By -law to Permanently Close Part of the Original Road Allowance between Lots 20 and 21, Concession 14 (Oro), Township of Oro - Medonte, County of Simcoe And To Release The Corporation of the Township of Oro - Medonte's registered interest in Part of the Original Road Allowance between Lots 20 and 21, Concession 14 (Oro), Township of Oro - Medonte, County of Simcoe. f) By -Law No. 2011 -043: A By -law to amend the zoning provisions On lands described as follows: Plan M22, Part Block D, 51 R- 11728, Part 3, and Parts 4, 5, and 6, Orillia Township of Oro - Medonte, County of Simcoe, Roll # 4346- 030 - 012 -13860 and 4346- 030- 012- 13870. i) By -Law No. 2011 -046: A By -law to Amend By -law No. 2010 -078, Being a By -law to Appoint Municipal Law Enforcement Officers /Provincial Offences Officers. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): a) Motion to go In Closed Session. Motion No. C110323 -39 Moved by Crawford, Seconded by Lancaster Be it resolved that we do now go in Closed Session at 10:23 p.m. to discuss • personal matter affecting an identifiable individual. Carried. b) Motion to Rise and Report. Motion No. C110323 -40 Moved by Coutanche, Seconded by Meyer Be it resolved that we do now Rise at 11:07 p.m. Carried. Item 4d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Staffing Update) was dealt with at this time. Page 21 of 22 Council Minutes — March 23, 2011 18. CONFIRMATION BY -LAW: a) By -Law No. 2011 -041 Being a By -Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, March 23, 2011. Motion No. C110323 -41 Moved by Meyer, Seconded by Coutanche Be it resolved that By -Law No. 2011 -041, being a by -law to confirm the proceedings of the Council meeting held on Wednesday, March 23, 2011 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 19.ADJOURNMENT: a) Motion to Adjourn. Motion No. C110323 -42 Moved by Coutanche, Seconded by Meyer Be it resolved that we do now adjourn at 11:09 p.m. Carried. lerk, ?�1 las resin Page 22 of 22