03 09 2011 Council MinutesProud NcritaVr. Exf ititt~ Ftmtrt
Wednesday, March 9, 2011
THE TOWNSHIP OF ORO-MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
2006 - 2010 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
TIME: 6:30 p.m.
Staff Present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of
Corporate Services/Clerk; Andria Leigh, Director of Development
Services; Donna Hewitt, Director of Corporate Strategic Initiatives;
Tamara Obee, Manager Health & Safety, Human Resources
Also Present: Galen Lam, Sandy Agnew, Ann Truyens, Garth Daniels, Denis
Paccagnella
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C110309-1
Moved by Crawford, Seconded by Lancaster
Be it resolved that the agenda for the Council meeting of Wednesday, March 9, 2011 be
received and adopted, as amended to add Item 4e), Andria Leigh, Director of
Development Services re: Litigation affecting the municipality (Line 13 North).
Carried.
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Council Meeting Minutes - March 9, 2011
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C110309-2
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now go in Closed Session at 6:31 p.m. to discuss
• personal matter affecting an identifiable individual;
• litigation affecting the municipality.
Carried.
b) Motion to Rise and Report.
Motion No. C110309-3
Moved by Crawford, Seconded by Lancaster
Be it resolved that we do now Rise at 7:02 p.m. and Report on Closed Session Items
4c) Doug Irwin, Director of Corporate Services/Clerk, re: Personal Matters about an
identifiable individual (Municipal Law Enforcement),
4d) Andria Leigh, Director of Development Services, re: Litigation affecting the
municipality (Insurance Claim, Pine Ridge Trail), and
4e) Andria Leigh, Director of Development Services, re: Litigation affecting the
municipality (Line 13 North).
Carried.
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Council Meeting Minutes - March 9, 2011
c) Doug Irwin, Director of Corporate Services/Clerk, re: Personal matters about an
identifiable individual (Municipal Law Enforcement).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services;
Donna Hewitt, Director of Corporate & Strategic Initiatives; Tamara Obee, Manager,
Health & Safety, Human Resources.
Motion No. C110309-4
Moved by Meyer, Seconded by Coutanche
Be it resolved that the confidential correspondence dated March 4, 2011 and presented
by Doug Irwin, Director of Corporate Services/Clerk, re: Personal matters about an
identifiable individual (Municipal Law Enforcement-Smith) be received with regret and
best wishes.
Carried.
d) Andria Leigh, Director of Development Services re: Litigation affecting the municipality
(Insurance Claim, Pine Ridge Trail).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services;
Donna Hewitt, Director of Corporate & Strategic Initiatives; Tamara Obee, Manager,
Health & Safety, Human Resources.
Motion No. C110309-5
Moved by Evans, Seconded by Lancaster
Be it resolved that the confidential verbal information presented by Andria Leigh,
Director of Development Services re: litigation affecting the municipality (Insurance
Claim, Pine Ridge Trail) be received.
Carried.
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Council Meeting Minutes - March 9, 2011
e) Andria Leigh, Director of Development Services re: Litigation affecting the municipality
(Line 13 North)
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services;
Donna Hewitt, Director of Corporate & Strategic Initiatives; Tamara Obee, Manager,
Health & Safety, Human Resources.
Motion No. C110309-6
Moved by Coutanche, Seconded by Meyer
Be it resolved that the confidential memorandum correspondence dated March 8, 2011
from Andria Leigh, Director of Development Services and Robin Dunn, Chief
Administrative Officer re: Litigation affecting the municipality (Line 13 North) be received
for information.
Carried.
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on March 2, 2011.
Motion No. C110309-7
Moved by Evans, Seconded by Crawford
Be it resolved that the draft minutes of the Council meeting held on Wednesday, March
2, 2011 be adopted as printed and circulated.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
None.
8. PUBLIC MEETINGS:
None.
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Council Meeting Minutes - March 9, 2011
9. DEPUTATIONS:
a) Galen Lam, Director, 2063334 Ontario Inc. re: Meadow Acres Subdivision, 43T-90082,
Sidewalk Alternative Options.
Correspondence was distributed to members of Council and staff.
Motion No. C110309-8
Moved by Coutanche, Seconded by Meyer
Be it resolved that the correspondence dated March 1 and 9, 2011 and presented by
Galen Lam, Director, 2063334 Ontario Inc. re: Meadow Acres Subdivision, 43T-90082,
Sidewalk Alternative Options be received and referred to staff for a report.
Carried.
10. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. HR 2011-02, Tamara Obee, Manager, Health & Safety, Human Resources
re: 2010 Health & Safety Year in Review [confidential correspondence distributed under
separate cover].
Motion No. C110309-9
Moved by Crawford, Seconded by Evans
Be it resolved that Report No. HR 2011-02, Tamara Obee, Manager, Health & Safety,
Human Resources re: 2010 Health & Safety Year in Review be received for information.
Carried.
b) Report No. HR 2011-03, Tamara Obee, Manager, Health & Safety, Human Resources
re: Holiday Shutdown.
Motion No. C110309-10
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. HR 2011-03, Tamara Obee, Manager, Health & Safety, Human
Resources re: Holiday Shutdown be received and adopted.
2. That the Township Administration Centre and Oro-Medonte Fire Headquarters be
closed from 4:30 p.m. Friday, December 23, 2011 to 8:30 a.m. Tuesday, January 3,
2012.
3. And Further That staff and the public be notified accordingly.
Carried.
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Council Meeting Minutes — March 9, 2011
11.REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes and Councillor Coutanche, re: 2011 ROMA/OGRA Conference
Update.
Correspondence was distributed to members of Council and staff.
Motion No. C110309-11
Moved by Crawford, Seconded by Evans
Be it resolved that the verbal information presented by Mayor H.S. Hughes and
Councillor Coutanche, re: 2011 ROMA/OGRA Conference Update be received.
Carried.
b) Mayor H.S. Hughes re: Council Feedback from Colleagues Form.
Motion No. C110309-12
Moved by Meyer, Seconded by Coutanche
Be it resolved that the correspondence presented by Mayor H.S. Hughes re: Council
Feedback from Colleagues Form be received.
Carried.
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Council Meeting Minutes - March 9, 2011
12. CONSENT AGENDA:
a) Announcements of Interest to the Public - None.
b) Minutes of Midland Public Library Board meeting held on January 20, 2011.
Staff Recommendation: Receive.
c) Tom Kontra, A/Assistant Deputy Minister and Chief, Ministry of Community Safety and
Correctional Services, correspondence dated February 25, 2011 re: Completion of
Mandatory Emergency Management Activities.
Staff Recommendation: Receive.
d) Nottawasaga Valley Conservation Authority, Minutes of January 28 and Highlights of
February 25, 2011 meetings.
Staff Recommendation: Receive.
Motion No. C110309-13
Moved by Evans, Seconded by Crawford
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public - None.
b) Minutes of Midland Public Library Board meeting held on January 20, 2011.
Received.
c) Tom Kontra, A/Assistant Deputy Minister and Chief, Ministry of Community Safety
and Correctional Services, correspondence dated February 25, 2011 re: Completion
of Mandatory Emergency Management Activities.
Received.
d) Nottawasaga Valley Conservation Authority, Minutes of January 28 and Highlights of
February 25, 2011 meetings.
Received.
Carried.
13. COMMUNICATIONS:
a) 2011 OSUM Annual Conference and Trade Show, May 4-6, 2011, Town of Niagara-On-
The-Lake.
Motion No. C110309-14
Moved by Meyer, Seconded by Coutanche
Be it resolved that the correspondence re: 2011 OSUM Annual Conference and Trade
Show, May 4-6, 2011, Town of Niagara-On-The-Lake be received and further that
Councillors Crawford and Evans be authorized to attend.
Carried.
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Council Meeting Minutes - March 9, 2011
b) Correspondence dated February 25, 2011 from Doug Taylor, Manager of Administrative
Services/Treasurer, Township of Tiny re: Request of Participation Level, Intake Three of
Rural Connections Broadband Program.
Motion No. C110309-15
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the correspondence dated February 25, 2011 from Doug Taylor, Manager of
Administrative Services/Treasurer, Township of Tiny re: Request of Participation
Level, Intake Three of Rural Connections Broadband Program be received.
2. That the Township of Oro-Medonte confirms its participation in the Intake Three of
Rural Connections Broadband Program.
3. That the Township of Oro-Medonte participates on a Steering Committee for the
project, in the business and public outreach activities, and includes the requisite
funding in the 2012 Budget.
4. And Further That the Township of Tiny and the County of Simcoe be advised of
Council's decision under the Director of Corporate Services/Clerk's signature.
Carried.
14. NOTICE OF MOTIONS:
None.
15. BY-LAWS:
a) By-Law No. 2011-028 A By-law to Continue a Recreation Technical Support Group
And to Repeal By-law No. 2007-005.
Motion No. C110309-16
Moved by Crawford, Seconded by Evans
Be it resolved that the following by-law:
a) By-Law No. 2011-028 A By-law to Continue a Recreation Technical Support
Group And to Repeal By-law No. 2007-005
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
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Council Meeting Minutes - March 9, 2011
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
None.
18. CONFIRMATION BY-LAW:
a) By-Law No. 2011-035 Being a By-Law to Confirm the Proceedings of the Council
Meeting held on Wednesday, March 9, 2011.
Motion No. C110309-17
Moved by Meyer, Seconded by Coutanche
Be it resolved that By-Law No. 2011-035, being a by-law to confirm the proceedings of
the Council meeting held on Wednesday, March 9, 2011 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19.ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C110309-18
Moved by Evans, Seconded by Crawford
Be it resolved that we do now adjourn at 8:22 p.m.
Carried.
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