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02 23 2011 Council AgendaTHE TOWNSHIP OF ORO- MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS (�� Tomishipof WEDNESDAY, FEBRUARY 23, 2011 ;r( 3:00 p.m. - Open Session - Item 10a) Proud Heritage, Exciting Future 6:00 p.m. - Closed Session 7:00 p.m. - Open Session Page 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. 3. DISCLOSURE OF PECUNIARY INTEREST: 4. CLOSED SESSION ITEMS: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Andria Leigh, Director of Development Services re: Litigation affecting the municipality (Concession 2, Part of Block A (Oro)) [deferred from February 9, 2011 meeting]. d) Doug Irwin, Director of Corporate Services, re: Solicitor - client privilege (Shanty Bay Boathouse). [Addenda] 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: 5 -20 a) Minutes of Council meeting held on February 9, 2011. 21 -22 b) Minutes of Oro - Medonte History Association meeting held on January 24, 2011. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: a) 7:00 p.m. Proposed Amendment to the Zoning By -law, 2010- ZBA -11, Part of Lot 1, Concession 11, municipally known as 883 Horseshoe Valley Road East, Township of Oro - Medonte (Lavoie). Page 1 of 88 Page Council Agenda - February 23, 2011 8. PUBLIC MEETINGS: b) 7:00 p.m. Proposed Amendment to the Zoning By -law, 2010- ZBA- 13,Plan M22, Part Block D, RP 51 R11728, Parts 3, 4, 5 and 6, Township of Oro - Medonte (Blueberry Park Corporation). 9. DEPUTATIONS: 23 -30 a) 7:15 p.m. Frank Coyle, Chair, and Lisa Earl, Interim Marketing Coordinator, Ontario's Lake Country and Marketing Board, re: Past Marketing Programs and 2011 Vision. 10. REPORTS OF MUNICIPAL OFFICERS: 31 -35 a) 3:00 p.m. Robin Dunn, Chief Administrative Officer, re: 2011 Budget Deliberations. b) Report No. CS 2011 -03, Doug Irwin, Director of Corporate Services /Clerk, re: Recreation Technical Support Group Structure for 2010 -2014 Term of Council [deferred from February 9, 2011 meeting and to be brought forward to March 2, 2011]. 36 -42 c) Report No. CS 2011 -05, Doug Irwin, Director of Corporate Services, re: Election Sign By -Law Review. d) Doug Irwin, Director of Corporate Services, re: Rescheduling of March 2, 2011 Council meeting commencement hour. 43 -45 e) Report No. TES 2011 -01, Jerry Ball, Director of Transportation and Environmental Services, re: Medonte Hills Water Plant Upgrade. f) Report No. DS 2011 -04, Andria Leigh, Director of Development Services re: OMEGA — Review of Mandate and Committee Composition [deferred from February 9, 2011 meeting and to be brought forward to March 2, 2011 meeting]. 11. REPORTS OF MEMBERS OF COUNCIL: 46 -57 a) Deputy Mayor Hough, re: Treasure Hunt Day in Oro - Medonte. 12. CONSENT AGENDA: a) Announcements of Interest to the Public - None. 58 -68 b) Minutes of Barrie Library Board meeting held on December 16, 2010. Staff Recommendation: Receive. 69 c) Highlights of Nottawasaga Valley Conservation Authority meeting held on January 28, 2011. Staff Recommendation: Receive. 70 -71 d) Correspondence dated February 8, 2011 from Wayne Wilson, CAO, Nottawasaga Valley Conservation Authority, re: Reduction in Municipal Representation on the NVCA Board of Directors. Page 2 of 88 Page Council Agenda - February 23, 2011 12. CONSENT AGENDA: Staff Recommendation: Receive. 72 -73 e ) Correspondence dated February 11, 2011 from Premier Dalton McGuinty, re: Correspondence dated November 5, 2010 from the United Counties of Stormont, Dundas and Glengarry, re: Farmland and Managed Forest Component of the Ontario Municipal Partnership Fund (OMPF). Staff Recommendation: Receive. 74 -76 f) Correspondence dated February 12, 2011 from Clinton Shane Ekdahl, re: Request to Proclaim May 29, 2011 as "Day of the Honey Bee ". Staff Recommendation: Receive. 13. COMMUNICATIONS: 77 -78 a) Correspondence dated February 3, 2011 from Glenn Meeuwisse, Pulse Racing Inc., re: Request for Partial Road Closure, Line 6 North, North of Old Barrie Road on July 23, 2011. 79 -80 b) Correspondence dated February 14, 2011 from Isabel Galbraith, re: Request for Exemption to By -law 2008 -159, A By -law to Regulate the Removal and Piling of Snow within the Township of Oro - Medonte. 14. NOTICE OF MOTIONS: None. 15. BY -LAWS: 81 -82 a) By -Law No. 2011 -027 83 b) By -Law No. 2011 -032 84 -87 c) By -Law No. 2011 -033 A By -law to Continue an Accessibility Advisory Committee And to Repeal By -law Nos. 2007 -002 and 2007 -019. A By -law to Appoint Representatives to the Lake Simcoe Regional Airport Board of Directors And to Repeal By -law No. 2010 -122. A By -law to authorize the execution of a Tax Arrears Extension Agreement. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): 18. CONFIRMATION BY -LAW: 88 a) By -Law No. 2011 -026 Being a By -Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, February 23, 2011. 19. ADJOURNMENT: Page 3 of 88 Page Council Agenda - February 23, 2011 19. ADJOURNMENT: a) Motion to Adjourn. Page 4 of 88 6a) - Minutes of Council meeting held on F... THE TOWNSHIP OF ORO- MEDONTE REGULAR COUNCIL MEETING MINUTES O1n�'�CU.�Pt2t.['� Council Chambers Proud Hrriragr, E"hiug Futon Wednesday, February 9, 2011 TIME: 3:06 p.m. 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans Staff Present: Robin Dunn, '?f Administrative Officer; Paul Gravelle, Director of Finance /Trea. ro:3eputy CAO; Doug Irwin, Director of Corporate Services /Clerk; ndha Leigh, Director of Development Services; Donna Hewitt, Di �tor of Corporate Strategic Initiatives; Richard Playfair, Director os` Fire and Emergency Services; Hugh Murray, Deputy Fire Chief; Jerry Ball, Director of Transportation and Environmental Services; Tamara Obee, Manager Health & Safety, Human Resources; Janette Teeter, Deputy Clerk. Also Present: Rick and Carol Weafer, Donna Kenwell, Alex Aneroussos, Ann Budge, Ann Truyens, Wendy Parkinson, Jennifer Burden, Tammy Woodrow, Randy Hazlett, Lila Osborne, Simon Kennedy, Lynn Patkau 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. Page 1 of 16 Page 5 of 88 6a) - Minutes of Council meeting held on F... Council Meeting Minutes — February 9, 2011 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C110209 -1 Moved by Crawford, Seconded by Meyer Be it resolved that the agenda for the Council meeting of February 9, 2011 be received and adopted as amended to withdraw Items 4c) Andria Leigh, Director of Development Services re: Litigation affecting the municipality (Concession 2, Part of Block A (Oro)); and 10d) Report No. DS 2011 -04, Andria Leigh, Director of Development Services re: OMEGA - Review of Mandate and Committee Composition to be brought forward to the February 23, 2011 meeting. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. Item 10a) was dealt with at this time. 4. CLOSED SESSION ITEMS: a) Motion to go in Closed Session. Motion No. C110209 -2 Moved by Crawford, Seconded by Evans Be it resolved that we do now go in Closed Session at 6:10 p.m. to discuss • Solicitor - client privilege, • Personal matters about an identifiable individual. Carried. Page 2 of 16 Page 6 of 88 6a) - Minutes of Council meeting held on F... Council Meeting Minutes — February 9, 2011 b) Motion to Rise and Report. Motion No. C110209 -3 Moved by Meyer, Seconded by Crawford Be it resolved that we do now Rise at 6:50 p.m. and Recess until 7:00 p.m. at which time we shall Report on the Closed Session Items 4d) and 4e). Carried. c) Andria Leigh, Director of Development Services re: Litigation affecting the municipality (Concession 2, Part of Block A (Oro)). This item was withdrawn. d) Doug Irwin, Director of Corporate Services /Clerk re: Solicitor- client privilege (Shanty Bay Boathouse). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Richard Playfair, Director of Fire & Emergency Services; Tamara Obee, Manager, Health & Safety, Human Resources. Motion No. C110209 -4 Moved by Lancaster, Seconded by Coutanche Be it resolved 1. That Confidential Report No. CS 2011 -04, Doug Irwin, Director of Corporate Services /Clerk re: Solicitor - client privilege (Shanty Bay Boathouse) be received and adopted. 2. That the request for a Quit Claim be denied pursuant to Section 16 of the Real Property Limitations Act. 3. That the owner of 22 Bay Street be offered an Encroachment and License Agreement with respect to the boathouse located on the Township lands which contain the Shanty Bay Wharf. 4. And Further That the applicant be advised of Council's decision under the Director of Corporate Services /Clerk's signature. Carried. Page 3of16 Page 7 of 88 6a) - Minutes of Council meeting held on F... Council Meeting Minutes — February 9, 2011 e) Robin Dunn, Chief Administrative Officer, re: Personal matters about an identifiable individual (Staffing Update). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Richard Playfair, Director of Fire & Emergency Services; Tamara Obee, Manager, Health & Safety, Human Resources. Motion No. C110209 -5 Moved by Coutanche, Seconded by Meyer Be it resolved that the confidential correspondence presented by Robin Dunn, Chief Administrative Officer and verbal information presented by Tamara Obee, Manager Health & Safety, Human Resources and Richard Playfair, Director of Fire & Emergency Services re: Personal matters about an identifiable individual (Staffing Update) be received; and that the confidential correspondence dated February 1, 2011 (Bowman) be received with regret. Carried. 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on February 2, 2011. Motion No. C110209 -6 Moved by Lancaster, Seconded by Crawford Be it resolved that the draft minutes of the Council meeting held on February 2, 2011 be received and adopted as printed and circulated. Carried. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: None. Page 4 of 16 * : • :: 6a) - Minutes of Council meeting held on F... Council Meeting Minutes — February 9, 2011 9. DEPUTATIONS: a) Lynn Patkau re: Springwater Township Library Service Contract. A PowerPoint presentation was presented. Correspondence was distributed to members of Council and staff. Motion No. C110209 -7 Moved by Crawford, Seconded by Lancaster Be it resolved that the correspondence dated January 31, 2011 and PowerPoint presentation dated February 8, 2011 and presented by Lynn Patkau re: Springwater Township Library Service Contract be received. Carried. b) Simon Kennedy, Lila Osborne re: Moonstone Elementary School. Correspondence was distributed to members of Council and staff. Motion No. C110209 -8 Moved by Coutanche, Seconded by Meyer Be it resolved that the correspondence dated February 1 and 9, 2011 and information presented by Simon Kennedy and Lila Osborne re: Moonstone Elementary School be received. And Whereas the Moonstone Elementary School and other rural schools face possible closure under an Accommodation Review. Therefore Be if Resolved that the Council of the Township of Oro - Medonte supports rural schools as Council recognizes the benefits that rural schools bring a quality of education students receive from measureable statistics of Educational Quality and Accountability Office (EPAO) and in one -on -one teaching and learning environments. And Further That this resolution be forwarded, under the Mayor's signature, to Premier Dalton McGuinty, the Ministry of Education, Simcoe County District School Board, Garfield Dunlop, MPP, Simcoe County municipalities and circulation through AMO for their consideration and endorsement. Carried. Page 5 of 16 Page 9 of 88 6a) - Minutes of Council meeting held on F... Council Meeting Minutes — February 9, 2011 Motion No. C110209 -9 Moved by Meyer, Seconded by Lancaster Be it resolved that the request from Simon Kennedy, Moonstone Elementary Enhancement Team (M.E.E.T.) to waive the file search fee of $50.00 for the Moonstone Elementary School's file search fee be denied; And Further That the applicant be advised of Council's decision under the Director of Development Services' signature. Defeated. 10. REPORTS OF MUNICIPAL OFFICERS: a) Robin Dunn, Chief Administrative Officer, re: 2011 Budget Deliberations. Correspondence was distributed to members of Council and staff. Motion No. C110209 -10 Moved by Evans, Seconded by Lancaster Be it resolved that the correspondence presented by Robin Dunn, Chief Administrative Officer and the Senior Management Team re: 2011 Budget Deliberations be received; and further that the matter be brought forward to the February 23, 2011 Council meeting at 3:00 p.m. Carried. Council recessed at 5:10 p.m. and reconvened at 6:10 p.m. b) Report No. CS 2011 -02, Doug Irwin, Director of Corporate Services /Clerk re: Accessibility Advisory Committee Structure for 2010 -2014 Term of Council. Motion No. C110209 -11 Moved by Evans, Seconded by Crawford Be it resolved 1. That Report No. CS 2011 -02, Doug Irwin, Director of Corporate Services /Clerk re: Accessibility Advisory Committee Structure for 2010 -2014 Term of Council be received and adopted. 2. That the Oro - Medonte Accessibility Advisory Committee be continued for the 2010- 2014 Term of Council with a composition of one (1) member of Council (Chair), three (3) public members residing within the Township of Oro - Medonte and the Mayor as an ex- officio member. 3. That the appropriate by -law be brought forward for Council's consideration. 4. And Further That staff proceed accordingly to advertise and report back to Council with the applications received. Carried. Page 6of16 Page 10 of 88 6a) - Minutes of Council meeting held on F... Council Meeting Minutes — February 9, 2011 c) Report No. CS 2011 -03, Doug Irwin, Director of Corporate Services /Clerk, re: Recreation Technical Support Group Structure for 2010 -2014 Term of Council. Motion No. C110209 -12 Moved by Crawford, Seconded by Meyer Be it resolved that the motion with respect to Report No. CS 2011 -03, Doug Irwin, Director of Corporate Service /Clerk re: Recreation Technical Support Group Structure for 2010 -2014 Term of Council be deferred until the February 23, 2011 meeting for further discussion. Carried. Motion No. C110209 -13 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. CS 2011 -03, Doug Irwin, Director of Corporate Services /Clerk, re: Recreation Technical Support Group Structure for 2010 -2014 Term of Council be received and adopted. 2. That the Oro - Medonte Recreation Technical Support Group be continued for the 2010 -2014 Term of Council with a composition of two (2) members of Council (Chair), five (5) public members residing within the Township of Oro - Medonte and the Mayor as an ex- officio member. 3. That that the appropriate by -law be brought forward for Council's consideration. 4. And Further That staff proceed accordingly to advertise and report back to Council with the applications received. Deferred. d) Report No. DS 2011 -04, Andria Leigh, Director of Development Services re: OMEGA — Review of Mandate and Committee Composition [to be distributed at meeting]. This item was withdrawn. Page 7of16 Page 11 of 88 6a) - Minutes of Council meeting held on F... Council Meeting Minutes — February 9, 2011 e) Report No. DS 2011 -05, Andria Leigh, Director of Development Services re: Request for Extension of Draft Plan Approval. Motion No. C110209 -14 Moved by Crawford, Seconded by Meyer Be it resolved 1. That Report No. DS 2011 -05, Andria Leigh, Director of Development Services re: Request for Extension of Draft Plan Approval be received and adopted. 2. That the extensions to draft plan approval for 2063334 Ontario Inc. (formerly Keyzer) 43 -OM -90082 and J. Johnston Construction Limited 43 -OM -93003 for a period of one year, until February 28, 2012, be approved. 3. That the extension to draft plan approval for 1452711 Ontario Limited /Capobianco for a period of two years, until February 28, 2013, be approved. 4. And Further That the affected owners be advised of Council's decision under the Director of Development Services' signature. Carried. f) Report No. CSI 2011 -01, Donna Hewitt, Director of Corporate & Strategic Initiatives re: Corporate Strategic Plan [to be distributed at meeting]. Motion No. 110209 -15 Moved by Crawford, Seconded by Evans Be it resolved 1. That Report No. CSI 2011 -01, Donna Hewitt, Director of Corporate & Strategic Initiatives re: Corporate Strategic Plan be received and adopted. 2. That the strategies, as presented as the draft Corporate Strategic Plan, be approved. 3. And Further That the Director of Corporate & Strategic Initiatives proceed with the Next Steps as identified in Report No. CSI 2011 -01. Carried. Page 8 of 16 Page 12 of 88 6a) - Minutes of Council meeting held on F... Council Meeting Minutes — February 9, 2011 g) Report No. CSI 2011 -02, Donna Hewitt, Director of Corporate & Strategic Initiatives re: Economic Development Update [to be distributed at meeting]. Motion No. 110209 -16 Moved by Hough, Seconded by Meyer Be it resolved 1. That Report No. CSI 2011 -02, Donna Hewitt, Director of Corporate & Strategic Initiatives re: Economic Development Update be received and adopted. 2. That the recommendations outlined in Report No. CSI 2011 -02 be approved. 3. And Further That Ms. Cheryl Govier, Ministry of Agriculture, Food and Rural Affairs be notified of Council's decision under the Director of Corporate & Strategic Initiatives' signature. Carried. 11. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, correspondence from United Way of Greater Simcoe County re, Annual Award Ceremony and 2010 Campaign Achievement Announcement, Georgian Downs, Thursday, February 17, 2011. Motion No. 110209 -17 Moved by Lancaster, Seconded by Coutanche Be it resolved that the correspondence from United Way of Greater Simcoe County re, Annual Award Ceremony and 2010 Campaign Achievement Announcement, Georgian Downs, Thursday, February 17, 2011 and presented by Mayor H.S. Hughes be received; that Mayor H.S. Hughes be authorized to attend; and that the CAO's office RSVP accordingly. Carried. Page 9 of 16 Page 13 of 88 6a) - Minutes of Council meeting held on F... Council Meeting Minutes — February 9, 2011 12. CONSENT AGENDA: a) Announcements of Interest to the Public - For Receipt. i) Notice of Public Information Open House No. 1, Public Comments Invited, Township of Tay, Tay Area Water Treatment Plan, Class Environmental Assessment - Schedule C, Thursday, February 10, 2011, 7:00 -9:00 p.m., Township of Tay Office. b) Minutes of Nottawasaga Valley Conservation Authority Board meeting held on December 10, 2010. Staff Recommendation: Receive. c) Minutes of Barrie Public Library Board meeting held on November 25, 2010. Staff Recommendation: Receive. d) Minutes of Midland Public Library Board meeting held on December 9, 2010. Staff Recommendation: Receive. e) Minutes of Lake Simcoe Region Conservation Authority meeting held on December 17, 2010 and highlights of meeting held on January 28, 2011. Staff Recommendation: Receive. f) Correspondence dated January 25, 2011 from Denton Byers, Senior Project Manager, McIntosh Perry Consulting Engineers Ltd., re: Detail Design for the Rehabilitation of Highway 400 from Simcoe Road 19 to North Junction of Hwy 12 / Simcoe Road 16 Northbound & Southbound. Staff Recommendation: Receive. g) Proposed Growth Plan Amendment 1 to the Growth Plan for the Greater Golden Horseshoe, 2006, correspondence dated: 1. January 28, 2011 from County of Simcoe 2. January 31, 2011 from Township of Springwater, 3. January 27, 2011 from Town of New Tecumseth, 4. January 31, 2011 from Town of Innisfil, 5. January 28, 2011 from Town of Collingwood, 6. January 28, 2011 from Clearview Township. 7. January 24, 2011 from Township of Essa, 8. January 27, 2011 from Township of Severn, 9. January 26, 2011 from Township of Adjala - Tosorontio, 10. December 16, 2010 from Township of Tay, 11. January 26, 2011 from Lake Simcoe Regional Airport, 12. January 28, 2011 from Lake Simcoe Region Conservation Authority, 13. January 31, 2011 from Morgan Planning & Development Inc., 14. January 31, 2011 from Davies Howe Partners LLP., 15. January 31, 2011 from Ontario Professional Planners Institute. Staff Recommendation: Receive. Page 10 of 16 Page 14 of 88 6a) - Minutes of Council meeting held on F... Council Meeting Minutes — February 9, 2011 h) Correspondence received February 3, 2011 from Bernard Pope re: Presentation to Pre - Budget Consultation for Garfield Dunlop, February 2 and 3, 2011. Staff Recommendation: Receive. Motion No. 110209 -18 Moved by Meyer, Seconded by Hough Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed. a) Announcements of Interest to the Public — For Receipt. i) Notice of Public Information Open House No. 1, Public Comments Invited, Township of Tay, Tay Area Water Treatment Plan, Class Environmental Assessment - Schedule C, Thursday, February 10, 2011, 7:00 -9:00 p.m., Township of Tay Office) Correspondence dated January 25, 2011 from Denton Byers, Senior Project Manager, McIntosh Perry Consulting Engineers Ltd., re: Detail Design for the Rehabilitation of Highway 400 from Simcoe Road 19 to North Junction of Hwy 12 / Simcoe Road 16 Northbound & Southbound. ii) Oro Station Community Hall Events, February 20 & 21, 2011. b) Minutes of Nottawasaga Valley Conservation Authority Board meeting held on December 10, 2010. Received. c) Minutes of Barrie Public Library Board meeting held on November 25, 2010. Received. d) Minutes of Midland Public Library Board meeting held on December 9, 2010. Received. e) Minutes of Lake Simcoe Region Conservation Authority meeting held on December 17, 2010 and highlights of meeting held on January 28, 2011. Received. f) Correspondence dated January 25, 2011 from Denton Byers, Senior Project Manager, McIntosh Perry Consulting Engineers Ltd., re: Detail Design for the Rehabilitation of Highway 400 from Simcoe Road 19 to North Junction of Hwy 12 / Simcoe Road 16 Northbound & Southbound. Received. Page 11 of 16 Page 15 of 88 6a) - Minutes of Council meeting held on F... Council Meeting Minutes — February 9, 2011 g) Proposed Growth Plan Amendment 1 to the Growth Plan for the Greater Golden Horseshoe, 2006: 1. Corresp. dated January 28, 2001 from County of Simcoe, 2. Corresp. dated January 31, 20011 from Township of Springwater, 3. Corresp. dated January 27, 2011 from Town of New Tecumseth, 4. Corresp. dated January 31, 2011 from Town of Innisfil, 5. Corresp. dated January 28, 2011 from Town of Collingwood, 6. Corresp. dated January 28, 2011 from Clearview Township. 7. Corresp. dated January 24, 2011 from Township of Essa, 8. Corresp. dated January 27, 2011 from Township of Severn, 9. Corresp. dated January 26, 2011 from Township of Adjala - Tosorontio, 10. Corresp. dated December 16, 2010 from Township of Tay, 11. Corresp. dated January 26, 2011 from Lake Simcoe Regional Airport, 12. Corresp. dated January 28, 2011 from Lake Simcoe Region Conservation Authority, 13. Corresp. dated January 31, 2011 from Morgan Planning & Development Inc., 14. Corresp. dated January 31, 2011 from Davies Howe Partners LLP. 15. Corresp. dated January 31, 2011 from Ontario Professional Planners Institute Received. h) Correspondence received February 3, 2011 from Bernard Pope re: Presentation to Pre - Budget Consultation for Garfield Dunlop, February 2 and 3, 2011. Received. Carried. a) Correspondence dated January 31, 2011 from The Rev. Janet Read - Hockin, St. John's Anglican Church re: Request to Waive Building Permit Fee. Motion No. C110209 -19 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the correspondence dated January 31, 2011 from The Rev. Janet Read - Hockin, St. John's Anglican Church re: Request to Waive Building Permit Fee be received. 2. That the request to waive the Building Permit fee be denied for St. Thomas Anglican Church located at 28 Church Street, R.R. #3, Shanty Bay. 3. And Further That the applicant be advised of Council's decision under the Director of Development Services' signature. Defeated. Page 12 of 16 Page 16 of 88 6a) - Minutes of Council meeting held on F... Council Meeting Minutes — February 9, 2011 b) Correspondence dated January 24, 2011 from Town of Collingwood re: NVCA Draft 2011 Budget Notice. Motion No. C110209 -20 (Amendment) Moved by Evans, Seconded by Crawford Be it resolved that the motion with respect to the correspondence dated January 24, 2011 from Town of Collingwood re: NVCA Draft 2011 Budget Notice be amended to add: "2. That the Council of the Township of Oro - Medonte supports the Town of Collingwood's resolution. 3. And Further That the NVCA member municipalities and the Nottawasaga Valley Conservation Authority be advised of Council's decision under the Mayor's signature." Carried. Motion No. C110209 -21 Moved by Meyer, Seconded by Hough Be it resolved 1. That the correspondence dated January 24, 2011 from Town of Collingwood re: NVCA Draft 2011 Budget Notice be received. 2. That the Council of the Township of Oro - Medonte supports the Town of Collingwood's resolution. 3. And Further That the NVCA member municipalities and the Nottawasaga Valley Conservation Authority be advised of Council's decision under the Mayor's signature. Carried as Amended. c) Correspondence received January 31, 3011 re: Summary of Proposed Copeland Forest Inventory and Stewardship Project. Motion No. C110209 -22 Moved by Crawford, Seconded by Lancaster Be it resolved that the correspondence received January 31, 2011 re: Summary of Proposed Copeland Forest Inventory and Stewardship Project be received and support the project, in principle; and that the Couchiching Conservancy be advised accordingly under the Mayor's signature. Carried. Page 13 of 16 Page 17 of 88 6a) - Minutes of Council meeting held on F... Council Meeting Minutes — February 9, 2011 d) Correspondence from Dale Moore, Fire Protection Advisor - Southwest Region, Office of the Fire Marshal, re: Essentials of Municipal Fire Protection for Municipal Decision Makers at Township of Springwater, March 10, 2011. Motion No. C110209 -23 Moved by Hough, Seconded by Meyer Be it resolved that the correspondence from Dale Moore, Fire Protection Advisor - Southwest Region, Office of the Fire Marshal, re: Essentials of Municipal Fire Protection for Municipal Decision Makers at Township of Springwater, March 10, 2011 be received; that Councillor Crawford be authorized to attend; and further that the CAO's office register the attendee. Carried. 14. NOTICE OF MOTIONS: None. 15. BY -LAWS: a) By -Law No. 2011 -025 A By -Law to Amend By -Law, 2010 -093, "A By -law of The Corporation of the Township of Oro - Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By -law). b) By -Law No. 2011 -029 A By -law to Continue a Citizen /Senior of the Year Advisory Group for the Township of Oro - Medonte and repeal By -Law No. 2010 -042. Motion No. C110209 -24 Moved by Hough, Seconded by Evans Be it resolved that By -law No. 2011 -025, A By -law to Amend By -law 2010 -093, "A By- law of the Corporation of the Township of Oro - Medonte to Provide for the imposition of Fees or Charges (Fees & Charges By -law)" be deferred to the March 2, 2011 Council meeting. Carried. Page 14 of 16 Page 18 of 88 6a) - Minutes of Council meeting held on F... Council Meeting Minutes — February 9, 2011 Motion No. C110209 -25 Moved by Lancaster, Seconded by Coutanche Be it resolved that the following by -law: b) By -Law No. 2011 -029, A By -law to Continue a Citizen /Senior of the Year Advisory Group for the Township of Oro - Medonte and repeal By -Law No. 2010 -042, be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): None. 18. CONFIRMATION BY -LAW: a) By -Law No. 2011 -024 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, February 9, 2011. Motion No. C110209 -26 Moved by Hough, Seconded by Meyer Be it resolved that By -Law No. 2011 -024, being a by -law to confirm the proceedings of the Council meeting held on Wednesday, February 9, 2011 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 15 of 16 Page 19 of 88 6a) - Minutes of Council meeting held on F... Council Meeting Minutes — February 9, 2011 19.ADJOURNMENT: a) Motion to Adjourn. Motion No. C110209 -27 Moved by Crawford, Seconded by Evans Be it resolved that we do now adjourn at 8:29 p.m. Carried. Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 16 of 16 Page 20 of 88 6b) - Minutes of Oro - Medonte History Assoc... January 24, 2011 Minutes Oro- Medonte History Association Attendance: Geoffrey Booth, Chair; Bruce Wiggins, Vice - chair; Allan Howard; Sheila Kirkland, secretary; Justin Hodgkinson, Parks /Rec. department Regrets: Jadeen Henderson Invited: Joanna McEwen and Paul Marshall Minutes of October 18 meeting previously circulated and moved by Bruce and seconded by Allan they be accepted. Rail Trail Committee Presentation given by Joanna and Paul Paul gave a budget overview $20,000 total budget with $10,000 from the Township and the remainder through private donation /sponsorship and an application to the County for $5,000 that will be voted on tomorrow. To date area families have sponsored signage for up to $1,000 each sign. They are the families of Fell, Anderson, Campbell, Crawford, Shoemaker, and Shaw so far. They will also be approaching the Mnjikaning Band Council for sponsorship of a crossing where early First Nations fished. Joanna showed us the size of the signs and examples of two showing the information that will be on them. How the railway influenced the economy of the Township is the underlying thread for all these plaques along with information about what is in the area around each crossing. The discussion included the expanding eco- tourism market. Geoff thanked them for all their hard work on preserving history. New Business 1. Report of January 13 ad hoc meeting on moving signage in Township was given by Geoff with input from Joanna and Paul who also attended the meeting. This was the result of the Black History plaque being moved from the Ridge Road to the Rail Trail last year on suggestion from the Rail Trail Committee. The meeting was to discuss a process for approving things like this without by passing any parties involved. Paul discussed the background on why it was suggested to move it last year. Geoff gave a brief background on the parking area at Thunder Bridge that already has a sign and the rail trail committee is putting up two historical signs there this year. Allan suggested they return the plaque to its original spot and put direction signage on the rail trail to it. Two things that came of the discussion are: 1. Tim Crawford has volunteered to make up a policy for the Township regarding anything of historical value that would need consultation prior to the Township doing anything to or with it -- without due process. 2. The OMHA needs to compile a list of what would be considered historical with examples given from crooks in roads to buildings, trees, areas, etc. 2. McMillan cabin repairs —not done yet and Bruce will follow -up once Geoff sends him the email again. Shawn Binns is doing up a proposal for the by -law to protect the cabin and Justin will remind him. Bruce has not contacted Shirley Partridge for the history of the building but he will do so. Page 21 of 88 6b) - Minutes of Oro - Medonte History Assoc... 3. Phone call from Shawn Binns, re: donor inquiry regarding donation of the doll at the African church celebration last fall has again resurfaced the issue of the storing of donated articles in the Township. A lively discussion ensued especially regarding paper articles and poor storage of our articles in the Township Administration basement along with the many number of times we have been given space only to lose it to other priorities of the Township. It was suggested that our archive of paper /pictures be stored at the Simcoe County Archives where they will at least have some hope of surviving and being catalogued. As a result we will have an in -depth discussion and make a policy /recommendation for Council at our next meeting. 4. Wikipedea has an article on the African Church that is full of mistakes. Joanna will forward the site to Geoff and next meeting we will look at making corrections and references. 5. Justin brought forward Don Campbell's request for a map from the 1960 era for a display of the old school locations that he will have for Oro Fair. We suggest he checks with the Simcoe County Archives. 6. Justin asked for input into the Spring Parks and Recreation flyer for the history page. We suggest • The summer hours for the African Church • Nevis # 16 one room school reunion is this summer so the information for that (Sheila will forward it to Justin) • The antique tractor rally /Heritage Day information (Bruce will email to Justin). 7. Suggestion was put forward that Council ask the Roads Department to place a culvert and start filling the lot beside the African Church this spring. All agreed it was a good idea. Correspondence 1. Annual membership fee for Simcoe County Historical Association in the amount of $15 was given to Justin to submit for payment on our behalf. 2. Email from Paul Marshall with the 1812 200 Anniversary video link was discussed and Paul volunteered to assist with any projects that are proposed. Justin has heard plans are starting and will keep us posted on what Council would like done. We do feel that Penetanguishene Road should be designated as a Historical site. 3. Allan received an email about a family history inquiry, which he will forward to us. 4. Email from Terry McMillan giving permission for John and Bruce to repair the cabin roof was received. 5. Email from Sandie Spaatz with the accession receipt attachment was circulated to all members with email. Next Meeting February 14, 2011 at 6pm at the Northway Restaurant will be to deal with our files at the Township and all our historical articles stored in various locations. Adjourned at 8:30 p.m. Respectfully submitted, Sheila Kirkland -- secretary Page 22 of 88 9a) - 7:15 p.m. Frank Coyle, Chair, and L... From :CDC 7053256817 02/15/2011 13:47 #050 P.002/002 NO Jymad Had1'rhr, niddq P--* Any written or electronic submissions and background information for consideration by Council/Committee must-be submitted to the Cleric by 4:30 pm on the Wednesday of the week prior to the preferred meeting. Electronic submissions should be submitted in Microsoft PowerPoint /Microsoft Word format. Preferred Meeting and Date: W e- , ri n P,3 a 0 l: Ea -6 •%2 r: t -. � � �; . ;10 11 1 am requesting deputation to speak: a) ❑ on my own behalf; or b) Von behalf of a group / organization f association, if b), please state name of group/ organizationlassociation below. 1 would like to use: S� projector laptop Name(s) of Speaker(s) A deputation wishing to appear before Council/Committee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10) minutes. �ra ntC Cnv.� � Qnnr -r� Subject of Presentation Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Please note, if you intend to include handouts or a presentation using electronic devices, one (1) copy of any electronic presentation and fifteen (15) hard copies of the presentation including any handouts and are to be delivered to the Clerk's Office In accordance with the guidelines for Deputations/Delegations outlined in the Township's Procedural By -law. . k-4, e Rioa r-r3 oP i)i r-e. -� ®4- C3 ar; o's Lake- Qou ri P-v r . - v i e- +Vt 1- A- f1i�l_'r&.,1 r k r L_poA - , A or) "' ` 0 you. r ro 1n4F O pern p CJf - IZ C(yO11T'eS l?A4�A M.,'FT,1nP T '.ice Preyi ©[?s ` eQrs ;. 36% 4 15 , 000 r+nA tag toci U Uke- 1 teq:sesi eg�r�9 sveQ as ,n Qrt✓tovs Reason why this presentation is important to Council and to the munic municipality. yco�s - i We _e.so s�� 1A1A<& A-o fGAori ain -,e Mu.r�� ano fJr OGr i]rK19 r r� - k' % #S ST yCac po y! � lknen 6r, o.Y� Sri S: ov,- fir. -"t_ - OV)ll uecarr , G.ad. Date of Request: c�r��rs :_ 15 'an ti Signature(s) of Speaker(s): L A ; re 1_1 Address: Qa D L-a%f "7 A3 r Telephone: ( 3a5-g3ai Fax: 6o5) "3 - a5 - (0% -e-'7 Email: Note: Additional material maybe circulated/ presented at the time of the deputation. Scheduling will beat the discretion of the Clerk, and will be confirmed. There are no guarantees that by requesting a certain date(s) your deputation will be accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk. 1'g�s�4e utlop oit tFr�s forth rs caltecte un� der the 3e9a1 �utura€y aY tTse rnciaJ, S CT -20f13 c5:as ainendiie �iatfot.s arle d (nelnfrely el#oSe pf oceafinga reoni# hat rs avadabre to the general publicaUrsuant to Seep9n 2y afthe 3itlurncipa # reedarn fnnnatrori arld t?rotsc4�PAet avor;s abouts mlfeotron s �oiQid be erected , Uo � eLferfc s UaSe, The :grporore bathe Tivr3hip oC7 lTedo�rrte e - 01/2011 Page 23 of 88 9a) - 7:15 p.m. Frank Coyle, Chair, and L... 2/23/2099 Strengthening Our Communities Through Collaboration County What We Did forYou in 2010 • TODS (Tourism Oriented Directional • Signage) ii a.— ce p.1— to Lake Country; paid to 2012; tra conct requires maintenance fee ou sanding $ IS,000 Website — redesigned, up -to -date- nearly 12,000 visits since April 2010 including visits from US. and Europe • Visitor Guide 5 0 ,00 0 - distributed widely In Onarlo, res them U. S. and western Quebec, tourist oudecs, travel centres, trade shovn,feadvals, etc. 2 What We Did forYou in 2010 • Trade Shows —T rondo Boat Show,SportmanIs Show, Cottage Show, Golf show: banner, hosted booth;vlsitor guides, member rack cards r Festivals and events — Mariposa Folk Festival, Beatles Celebration, Scotdsh Festival, Waterfront Festivah Classic Car Show Familiarization (FAM)Tours - available to media, tour operators, and m regional business operators Member Benefits — enhanced in 2010 to includea summer swdent attending and dim budug member collateral materials. Webahe became lncerattive for members w add/change company Information plus advertising opporwnities. �Z_ 9 Page 24 of 88 9a) - 7:15 p.m. Frank Coyle, Chair, and L... 2123/2011 b 4.� Summary Collaboration Makes Good Business Sense I. Your $ISK= $170K- yn.r eemmunb had yT b.g exp ... re as pare a a $170K marko ing plan (marketing staff $45,600; +$72,353 for advenising, promotmns,,trance a $25,000 —m.and media) z. All we do is market on your behalf - we have no distractions. no other Agenda. We do nothing but market on behaa of our munidpal parmers and your local b.emewes. �,akoiatatr� Summary Good Business Sense cont'd S. We all need each other - Oro•Medonte; Severn, Raman and Rama - majority of attractions, golf & ski facilities, extensive hiking trails and conservancies, heritage land marks, the lock system, etc. City of Orillia: haz the majority of festivals, restaurants, retail shops and hotels. - Together We Offer the Complete Package " Summary Good Business Sense cont'd 3. Benefit from member and community partner marketing: ever dm, a member ar a r inm.ney Farm nsidona Onth -s Lake Country in their marketing. fund,, communmes get exposure 4. Millions see Ontario's Lake Country - our -ff., agenn expose y our cw.urunity to dozens and dozens of trade chews, tourist ..6_ chamber oKes, wuris,shown, community nv festi k - in Ontario, Quebec and Northern U.S. This results m millions of in preIuons – neiliom of poeeminl traitors seeing the message. da�f�fl� Collaboration at its best Q27L��Qf'1�I LLf �yy Od ?un • ornasedomo• �em� : uemnm 4awm 3 Page 25 of 88 9a) - 7:15 p.m. Frank Coyle, Chair, and L... Letter to the editor C , Published Feb 18, 2011, Packet & Times One of the most progressive and innovative initiatives in recent years has been the formation of the Ontario's Lake Country tourism association. In today's economy, its merits are more important now than ever. Back in 1998, all the municipalities in the region came together for the first time in a common cause to promote tourism and brand the region as Lake Country. We saw sectors of the business community work together in a way that the Ontario tourism board used to proclaim as a model for other destination areas. Surely now is the time for all the partners in Lake Country to stay the course and build on the success of the hard - working volunteers who built the Lake Country brand. Ken Koyama, Former publisher, The Packet & Times Founding member, Ontario's Lake Country Page 26 of 88 9a) - 7:15 p.m. Frank Coyle, Chair, and L... Reporter generated Published Feb 18, 2011, Packet & Times Ontario's Lake Country is one township away from folding. The tourism marketing organization representing Orillia, Rama First Nation, and the townships of Oro - Medonte, Ramara and Severn needs financial support from all five municipalities if it is going to survive. "If one refuses, then it's all or nothing," Frank Coyle, chairperson of Ontario's Lake Country's board of directors, said. Ramara Township has already decided not to support Ontario's Lake Country with the requested $15,000 in its 2011 budget. "Right now, the council has voted against supporting it. It was a split vote," Ramara Conn. John O'Donnell said. "I am hoping that some of council will change their mind and support it." The decision was made during a pre- budget meeting and must be ratified. O'Donnell said the final budget vote will take place some time in early April. Casino Rama, which provides $37,500 to Lake Country, has a provision that it will only contribute if all other stakeholders continue to put in their $15,000 shares. If one municipality drops out, the casino will pull its funding. "That provision has been in place since we joined in 2006. It's not something new and we have always said it's an all- for -one scenario," Jenna Hunter, media relations manager for Casino Rama, said. In the coming month, the remaining municipalities and Rama First Nation will discuss the pros and cons of lending financial support to the organization during budget discussions. The area mayors, who meet regularly to discuss cross -mu nicipal issues, will then decide whether they will lend their collective support to the organization. If one of the townships didn't feel they were getting value for their money and they were going to opt out, it would spoil it for everybody else," Sevem Mayor Mike Burkett said. Rama First Nation Chief Sharon Stinson Henry has already pledged Rama s commitment, but only if all municipalities are on board. "What the casino injects in terms of funding and support comes out of Rama First Nations coffers, so to speak, as well. In our view, we're contributing over and above what the other municipalities have to," Stinson Henry said. "As long as the city and townships support it we are prepared to support it this year as well." New this year is the formation of the Region 7 Regional Tourism Organization (RT07,) representing Simcoe, Bruce and Grey counties. It has received $2.3 million in provincial invest -m a nt from the Ministry of Tourism and Culture. Mark Downing, owner of Fern Resort and member of the RT07 transition team, said if our area wants to see any of that money, it is "imperative" that Ontario's Lake Country stay intact. "If Ontario's Lake Country is not there, it's going to be extremely difficult for any of that $2.3 million to leverage any of our tourism product," Downing said. He added that individual tourism operators, like Fem Resort, do not have the infrastructure and resources to be at the RT07 table and vice -versa — the RT07 doesn't have the capability to approach each tourism operator individually. "The (destination marketing organizations) are the channel to that communication," Downing said. "It's the middle man that has to be there so that they can then disseminate that information out to their (membership.)" Oro- Medonte Mayor Harry Hughes said knowing that Ramara isn't planning to support Ontario's Lake Country certainly has its implications and suggests there isn't the required collective support. "I think it's pretty clear you would have to have all the municipalities involved in this to be able to have the funding there necessary to promote the region. Without all the dollars there, it wouldn't be significant enough," Hughes said. But his council will make its decision based on its own township, despite what Ramara has decided. "Oro- Medonte will want to look at it from the basis of their own position," Hughes said. For example, in Oro- Medonte, only 16 businesses are signed up as members of Ontario's Lake Country compared to the more than 250 businesses registered with the chamber of commerce. If businesses believe they are getting value for their money, more might become members, he added. "That's a bit of a measurement we have to think about. We have to also realize there is value in working together and trying to promote the region," Hughes said. Orillia Mayor Angelo Orsi said everybody is entitled to make their own decision and councils have to respect each other. But Ramara's decision is not yet final and there is more discussion to have, he added. "Once we're done deliberating, we'll see whether or not there will be any reconsideration," Orsi said. Orillia's decision to support Ontario's Lake Country is still "to be deliberated" and the situation is "under review." "We can't stress enough how important partnerships are and how we all (need to) work together... Things are changing and we have to be cognizant of what's going on around us," Orsi said. For now, Coyle said the situation is a "sit- and - wait" scenario. Ramam Mayor Bill Duffy could not be reached for comment this week. Page 27 of 88 9a) - 7:15 p.m. Frank Coyle, Chair, and L... Reporter generated Published Feb 19, 2011, Packet & Times Lack of local membership and a desire for the tourism organization to be self - sufficient were cited as the reasons behind Ramara Township's waning support for Ontario's Lake Country. With fewer than a dozen members throughout the entire township, some Ramara councillors are questioning the destination marketing organization's value to the township. "There was concern about membership. Comments have come up," Ramara Mayor Bill Duffy said. "The question is, why are there not more people joining ?" Duffy said. Ramara Township council's pre- budget vote denying support for Lake Country was a split three to four decision. Duffy, councillors John O'Donnell and Marilyn Brooks voted to continue supporting Ontario's Lake Country with the required $15,000 in funding. Deputy mayor Basil Clarke, councillors Erika Neher, John Appleby and Bill Kahler voted to discontinue their support. Another concern raised was that the organization should be self - sufficient at this point if it had enough members and provincial backing. "We put seed money into the organization for several years and they were supposed to run on their own," Appleby said. "It was thought by staff and council that we could use the money better elsewhere." But Frank Coyle, chairperson of Ontario's Lake Country, said it takes time to build an organization. Now that they have all of their marketing tools in place, such as big highway signs, a website that attracts hits globally, and a new destination guide, Ontario's Lake Country is poised to reach out to those "mom and pop" shops. "This is only the first year (those tools have) been in position," Coyle said. "We've got to go out and sell them on what we now have available to them." More than that, he wants to hear from local business owners what they want Ontario's Lake Country to do for them in terms of marketing their business. "That's what we're doing this year. (Moving) forward to get more people involved and have them better understand that this is a very valuable service to them," Coyle said. Duffy is still hoping to sway his council to support Ontario's Lake Country. 711 be talking to the other members of council to say how important I feel it is to stick with (it) another year," Duffy said. But Duffy said Lake Country needs to get its membership up and garner more interest at the grassroots level to gain the support of his council in the long run. Ontario's Lake Country is making a deputation to Ramara council on March 14 and Duffy hopes some councillors will change their minds. "If we don't support Lake Country by putting that $15,000 in, Lake Country is dissolved. I wouldn't want to see that happen." Page 28 of 88 9a) - 7:15 p.m. Frank Coyle, Chair, and L... Mark Downey, Fern Resort Published Feb 19, 2011, Packet & Times Open letter to all members of council: Chippawas of Rama First Nation, City of Orillia, Township of Oro - Medonte, Township of Ramara, Township of Severn Thank you once again for you and your council's participation in the recent meetings with Lake Country. As you are aware, Regional Tourism Organization (RTO) Region 7 now has its first board of directors. It was a very rigorous and heavily scrutinized application process, and we are pleased with the representation from our area on the inaugural board, especially board member Bruce Chappell, who is the current Lake Country treasurer. RTOs have been formed across the Ontario in a provincial initiative to double tourism receipts in 10 years. The regional structure requires support from strong destination marketing organizations (DMOs) across Simcoe, Bruce and Grey counties. With the leadership shown by our municipalities in investing in Ontario's Lake Country, we are extremely well positioned moving forward to be part of this new and exciting provincewide initiative. Ontario's Lake Country is poised to be a strong voice and presence in RTO Region 7. As you know, Lake Country's funding grant from Casino Rama for $37,500 is based on participation from all of our area's municipalities contributing $15,000. It has come to my attention that approval of these marketing funds has not yet been confirmed by all councils. I urge you all to look favourably toward this item. The province of Ontario understands the importance of tourism and by continuing to support Ontario's Lake Country DMO, you are being a part of this provincial initiative and ensuring your tourism stakeholders will be well represented locally and regionally. With one municipality's support of $15,000, our region benefits with $112,500 to promote and support tourism in our area. Now with the recent formation of the RT07 and a provincial investment of $2.3 million, your support has never been more important and has never been more leveraged. Thank you in advance for your consideration of supporting Ontario's Lake Country. Mark Downing, Fern Resort Page 29 of 88 9a) - 7:15 p.m. Frank Coyle, Chair, and L... Office of Hon. Michael Chan. Received Feb 22, 2011 Ontario's tourism industry is a key economic driver. It creates jobs and attracts investment for communities across the province. We must work together to build on our strengths to better coordinate and increase efficiency in promoting tourism across Ontario. The regional approach we are taking stems from the Discovering Ontario - A Report on the Future of Tourism. Our government is making an unprecedented investment of $130 million over two years and $ 40 million annually thereafter to support Regional Tourism Organizations across the province. In the region where Ontario's Lake Country is located, the province is investing more than $4 million over two years to support the creation of a new Regional Tourism Organization (RTO -7). RTO -7 is led by the local tourism industry. This includes members from the area covered by Ontario's Lake Country. The new RTO's are designed to increase tourism visits and the economic impact of tourism throughout the province. We strongly encourage destination marketing organizations and local tourism operators to get involved with their respective RTO. Thanks, Mukunthan Paramalingham Director of Communications Office of the Hon. Michael Chan Minister of Tourism and Culture Tel: 416-327-43651 BB: 416 - 846 -0664 Page 30 of 88 10a) - 3:00 p.m. Robin Dunn, Chief Adminis... .f jr LA N 0 F d v O f W F F z o w wP �CO O� O¢ LL O W a0 �m z 3� P N o ° S m Sri I f c co v P, o • U _ KJ I �- U 0 0 O 0 - 0 0 O 0 0 0 0 0 O D 0 0 0 - 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O �/ o 0 0 0 0 0 o a o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 NO m to � NO�CO CO f��0 �1-0�h061 ID V NNO)O OtOm W mM N O _ �In W aD c7 Ch [7M rm �FMNNNrrOCA OfM (0 mmhl�rl�O Cl fp Cpr N U�o 0) rnmaiaioioSc�DOmmaom�airor .nn.r, r.nnr�nnnr��r�r�r�i:r;r� co zr D CO CO OCO m mm mmmm mmmml�n�I�1�I�1�f�nnf�I�f�f�MrnNNN N H lfJ� � OMO[+') MMMMMMMM�+7 MNNV 07000Oma1 0) 07 M c" 00 NNmmm m J F Mr r tnO�m COmmaDmmmmaD mtO lAMrmrrrrr(4 (p Nf�OnMO41 d1 M X � Q V O A n M N M m W N N� O m m m �� ID co tz � w w � 'V' [+ h M� M N N n m m a � r � W�aNr O 0000070fO00m mmmmmmmmmmm mf�mmmmml CO U >�� } 0 0 od• vNOOOOOOOOOOroNm0000000000ermminoo 0 > O O In N co 0 0 0 0 0 0 0 0 0 0 O m d 0 0 0 000000 O O N O e h co:) 0 O � N O (D ��M 0000 O q O q M O rrMf�OOOOLAO� II>CO l- COMO O JQ h O �mMM NMNOOONNNNOO�tNN ' MO��' m�N �N 0 O O M N h� 0 0 0 0 0 0 0 0 00 0 0 m N 0 0 0 0 0 t0 0 00 0 �• M� 0 0 0 O O O N f- C O M 0000 O O O O X 0 0 0 0 N O O O O O O MOO 0 O 0D 00 0 lA OOOmin fD O O L - c C L N LQ ( q q 0 q q c " IR aq c q q L q I - - � Lq C 0 O m � CO r O O to O In O m O c,\)] d ' m r m O N I Ilp r� M O� N M 7 c Co (0 rr V' I� to u'1 I� rn M 0 o M m 0 0 1 0 0,0 0 0 0 0 0 0 0 o r o 0 0 0 000 o u� o 0 0 0° M ° o 0 0 O O I� 01 m 000000000 OO�.000OOONO000 Ph�1'JOO O !O 0) M 0 0 M' 0 0 ti7 O O� N I� O r 0 0 O O I� m � Lo LLo NOOON(�LL]O mO CO CD (O NNwO m InOmN mNC�I.ON N � N � O N lq 0)NOrr NMrM r�Cpr mr 'CYM ' Oln N LL r � a) o a�i .= o D) . 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T � �� :• =�� E E E E E E E U U U U :? c ro ro m rr N � ca ro ro ro ca ro ro O O O O O O W W W W W W W roV V � Q o 0 3 3 3 3 3 3 3 y y y y yW - OD a - .6 06 o on 06 06 06 0 0 0 IL ro ro m ca ca ro ro000,000 > >'S W O O O O O O O O O Q Q Q Q Q Q O L L L L 0 7 C C C 0 0 0 O D U U ��Q ¢M MQUUUUUULLLLLL Page 31 of 88 LLLLI1LLd V]fA(AfAU[0 W W W UUU U Page 31 of 88 1 Oa) -ƒ OO p.m. Robin Dun% Chief Ad m M%. Page 32 of 88 \ 3 a c 2 ) 3 . Ja / / §K(\ § /jS33Q33 z ° gym \x \m N $ r # \mk\ � k� ) \)$7/ §\/ § \ \Mm ' 9 @RRR@@R \\ \/27$$/7 xƒ�� RRS ° ° §§ RRR \k /$ - f / /¥ 7 . )O {) \000 n «0000000 ° §8G@88a@ — 8885 �R55RR\/ �g LL i &b /�(8§ ��, . #� \#G ® \x LL \k /% \ k \ % o ID # � IM \ k \ 0 2 ]$| a #mom Q S� K ) - - _ ) {${ \ \ � ` f) - oo % @( ®$@ k} � ®- § E 2r Ef � $ ! §@m@= /*c= 2f $#EE /E2 $ ! � !| aA 2\ r� % # \ e`e -@» % k .,�) ' kf \22\ z! w e�n >m w \ \o CL / / / z _ -�%! § � I -= ] §]2 ) / =)2 « < <) ? % +/� / \ \� §)�� § ` -� oE��§e / 233) /�j�� ƒ� =ƒI� 3 k \R)s)S.2 3 aj±5§± / ��l� ,Af�O� � ccic =oIk ��,® ozm Euw cl) Page 32 of 88 oo § E Ef � $ $ ! !| r� % % k kf z! w w \ \o I / / / z � I « < <) /) / \ \� §)�� § §� o oE��§e / /�j�� ƒ� =ƒI� 3 3 aj±5§± / 88 10a) - 3:00 p.m. Robin Dunn, Chief Adminis... Brushing Budget Page 33 of 88 2010 2009 2008 2007 2006 Distributed Wages $ 68,145.00 $ 66,000.00 $ 75,000.00 $ 67,400.00 $ 40,200.00 Distributed Benefits $ 27,258.00 $ 26,400.00 $ 30,000.00 $ - $ - Materials $ 1,000.00 $ 1,000.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 Rental -Township Vehicles $ 10,000.00 $ 5,500.00 $ 24,700.00 $ 24,700.00 $ 17,000.00 Equipment Rentals - External $ 25,000.00 $ 25,000.00 $ 32,000.00 $ 4,000.00 $ 4,000.00 $ 131,403.00 $ 123,900.00 $ 163,200.00 $ 97,600.00 $ 62,700.00 Page 33 of 88 10a) - 3:00 p.m. Robin Dunn, Chief Adminis... MEMORANDUM To: Mayor and Council cc: From: Richard Playfair Director of Fire & Emergency Services Township o e Proud Her (;a�ie, Exciting Futare R.M. File #: Date: February 21, 2011 Subject: Rural /Urban Water Supply Roll #: BACKGROUND Oro - Medonte Fire & Emergency Services received the Superior Tanker Shuttle accreditation for the Dwelling Protection Grade (DPG) from the Insurance Underwriters Survey in June of 2007. That current Certificate of Accreditation expires in 2012, therefore a re- assessment must occur in 2011/2012 in order to maintain or achieve a higher level of standing with the Underwriters Survey of Canada. In January 2011 Council identified "Business Retention & Expansion" and "Business Attraction" as two of the Corporation's top five goals included within the Economic Development Plan. During the community consultation process undertaken to complete this plan, it was identified on two occasions the challenges of expansion within the Township due to the lack of municipal services, particularly the availability of on -site municipal water. At present, the available water supplies for firefighting purposes within the industrial / manufacturing sector within the Township are non - existent or minimal at best, whether it is hydrant serviced, dry hydrant or cistern supplied areas. To ensure that sufficient water is available in the case of a fire emergency, area businesses are often required to install on -site water containment/cistern units. This lack of municipal water service translates into added costs making the expansions financially unviable. Currently, two additional industrial businesses are considering expansions but due to the costs associated with installing on -site water, they too may cancel their construction. Not only are we limiting our businesses' ability to expand, but we potentially could force businesses to locate /relocate to other municipalities. The end result is the potential loss of jobs and the loss of our industrial tax base. We have, in effect, placed a cap /restriction on the size of businesses that can operate here. This limitation restricts the size of our tax base and ultimately continues to place the tax burden on our residents. In order to provide an on -site water supply that gives relief in terms of assembly time to the Fire and Emergency Services to set up the Superior Tanker Shuttle, there must be initiatives in place to develop a program for such water supply services for fire protection to our Industrial / Manufacturing and Large Commercial tax based users. The Five (5) Year Master Fire Plan "Water Supply / Superior Tanker Shuttle" research Committee has concluded the required meetings with various recommendations for 2012 through 2016 which include the re- certification of the Dwelling Protection Grade (DPG) and the Certification to the level of Public Fire Protection Classification (PFPC) standards along with an Emergency Water Supply Study in 2011. Page 34 of 88 10a) - 3:00 p.m. Robin Dunn, Chief Adminis... The application for accreditation to the Fire Underwriters Survey in 2012 should include provisions to be tested for light industry, large commercial and urban testing requirements, in addition to the Dwelling Protection Grade (DPG) which will require that Fire & Emergency Services provide a higher threshold of performance to be tested. At present, the location of a number of available water supplies, wet hydrants, dry hydrants, cisterns and standing water supplies should be supplemented with additional communal dry hydrant locations for light industry /manufacturing component of the water supply infrastructure within our Township. Recommendations that would allow for some innovative changes in service delivery for protection to persons and property in both the Dwelling Protection Grade (DPG) and the Public Fire Protection Classification (PFPC) could include: • Communal Hydrant Systems Study for Industrial /Manufacturing components. • Increase in Fire Protection Cistern locations for rural and residential servicing. • Evaluation and Flow Rates Study of existing Hydrant Systems for residential components. • Increase in Dry Hydrant locations throughout our community. A report outlining our preferred options, complete with cost forecasts will be brought forward to Council. And while we have not completed our research and finalized the recommendations, we anticipate that there will be additional expenses. Given the impact these measures will have on the attraction, retention and expansion of our industrial /manufacturing and commercial businesses, we believe there will be urgency in their implementation. As such, we respectfully request that Council reconsider reinstating the proposed 2011 Dry Hydrant budget allocation to the former proposed amount of $20,000. The reinstated $10,000 would be available to initiate the implementation of the recommendations to be approved by Council during 2011. Submitted by: Richard Playfair CFEI, CFII, CFF, CEMC Director of Fire & Emergency Services -2- Page 35 of 88 10c) - Report No. CS 2011 -05, Doug Irwin, REPORT ( W ; W� ; P � ,01" I ff wdw nte Proud Heritage, Exciting Future Report No. CS 2011 -05 To: Council Prepared By: Janette Teeter Meeting Date: February 23, 2011 Subject: Election Sign By -Law Review Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information OnITC It is recommended that: 1. Report No. CS 2011 -03 be received and adopted. 2. That the changes outlined in Draft By -Law No. 2011 -030, "A By -Law to Regulate the Place and Use of Election Signs within the Township of Oro - Medonte and to Repeal By -Law No. 2010 -102" be approved. 3. And Further That By -Law No. 2011 -030 be brought forward for Council's consideration. BACKGROUND: In March, 2010, a resident had expressed concern and requested consideration to prohibit the placement of election signs. Accordingly, a draft by -law was considered at the June 23, 2010 Council meeting and By -Law No. 2010 -102, "A By -Law to Regulate the Place and Use of Election Signs within the Township of Oro - Medonte" was adopted at the Council meeting of July 14, 2010. During and after the 2010 Municipal Election, concerns and areas of required enhancements were noted with respect to the Election Sign by -law. Staff reviewed the said by -law after the 2010 Municipal Election, and are suggesting the following amendments. Corporate Services — Clerk's Office Report No. CS 2011 -05 February 23, 2011 Page 1 of 7 Page 36 of 88 10c) - Report No. CS 2011 -05, Doug Irwin, ANALYSIS: Please refer to the draft by -law for suggested amendments. Wording in bold and underlined suggests amendments. Wording with a strike - through suggests deletions. FINANCIAL. None. POLICIES /LEGISLATION: None. CONSULTATIONS: None. ATTACHMENTS: Draft By -Law No. 2011 -030, "A By -Law to Regulate the Place and Use of Election Signs within the Township of Oro - Medonte and to Repeal By -Law No. 2010 - 102 ". CONCLUSION: It is recommended that the changes outlined in Draft By -Law No. 2011 -030, "A By -Law to Regulate the Place and Use of Election Signs within the Township of Oro - Medonte and to Repeal By -Law No. 2010 -102" be approved; and further that By -Law No. 2011- 030 be brought forward for Council's consideration. Respectfully submitted: Janette Teeter Deputy Clerk 5!4T Comments: C.A.O. Approval / Comments: Corporate Services — Clerk's Office February 23, 2011 Report No. CS 2011 -05 Page 2 of 7 Page 37 of 88 10c) - Report No. CS 2011 -05, Doug Irwin, DRAFT THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -030 A By -Law to Regulate the Place and Use of Election Signs within the Township of Oro - Medonte and to Repeal By -Law No. 2010 -102 WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, as amended, Section 11 authorizes a municipality to pass by -laws respecting signs; AND WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, as amended, Section 99 provides that all costs and charges incurred by a municipality for the removal, care and storage of an advertising device that is erected or displayed in contravention of a by -law of the municipal are a lien on the advertising device, and all costs and charges incurred for disposing of an advertising device may be recovered by the municipality as a debt owned by the owner of the device; AND WHEREAS Part XIV of the Municipal Act, 2001, S.O. 2001, c.25, as amended, confers broad authority on municipalities to inspect lands at any reasonable time and to take such necessary enforcement actions as are required to ensure ongoing compliance with a municipality's by -laws; AND WHEREAS Council deems it appropriate to regulate the placement of election signs within the municipality; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1 TITLE AND SCOPE 1.1 This By -law shall be known and cited as the "Election Sign By -law" and shall apply to the entire area of the Township of Oro - Medonte. 2 DEFINITIONS 2.1 Banner type sign — means a visual medium, including its structure and component parts that is composed of a non -rigid material; 2.2 Candidate — means a person officially nominated as a candidate in an election (Federal, Provincial and Municipal), or their authorized agent; 2.3 Clerk — means the person appointed as Clerk of the Township by Council in accordance with the Municipal Act, 2001, as amended, or designate. 2.4 Council - means the Council of The Corporation of The Township of Oro - Medonte; Corporate Services — Clerk's Office February 23, 2011 Report No. CS 2011 -05 Page 3 of 7 Page 38 of 88 10c) - Report No. CS 2011 -05, Doug Irwin, 2.5 Daylight Triangle - means property sight triangles provided at intersections and other critical area that provide the traffic with a visible interval, property sight triangles are measured as 5 23 metres (58 75.5 ft) minimum along the prsper#y IiAoe At +ho i R t eFrGG ti grad edge of the pavement from the edge of the pavement at its intersecting point 2.6 Election Sign - means a sign or other advertising device which by the use of words, pictures or graphics or any combination thereof is intended to influence persons: a. to give or to refrain from giving their votes to a candidate at an election held in accordance with the Canada Elections Act, The Elections Act (Ontario) or the Municipal Elections Act, 1996, as amended; b. to vote in favour of or against any question or by -law submitted to the electors in accordance with Section 8 of the Municipal Elections Act, 1996, as amended; 2.7 Municipal Law Enforcement Officer- means the officer or employee of the Township charged with the responsibility of enforcing this By -law; 2.8 Nomination Day - for a municipal election means "nomination day" as defined in the Municipal Elections Act, 1996, as amended; 2.9 Public Highway - means a highway as defined under the Highway Traffic Act, as amended; 2.10 Township - means The Corporation of The Township of Oro - Medonte; 2.11 Utility Pole - means a wooden, metal, concrete or other pole erected on any street that carries any public utility and shall include any pole erected to hold or support any traffic control device; 2.12 Voting Location - means the entire building where voting will occur and the entire property associated with the building. 3 REGULATIONS 3.1 No election sign, being stationary or mounted on a vehicle, shall be erected or displayed prior to Nomination Day. 3.2 No election sign shall be located on either side of a public highway fronting or alongside any property owned and /or operated by the Township, including offices, facilities, fire stations, and community halls, except on private property. 3.3 No election sign shall be located within 45.72 metres (150 ft.) of any voting location, on either side of the public highway in front of and /or alongside the voting location, except on private property. Corporate Services - Clerk's Office Report No. CS 2011 -05 February 23, 2011 Page 4 of 7 Page 39 of 88 10c) - Report No. CS 2011 -05, Doug Irwin, 3.4 No person shall erect or display any election sign within two (2) metres (6.56 ft) of the edge of the pavement under the jurisdiction of the Township. For the purpose of this Section, distances shall be measured from the edge of the pavement to the edge of the sign closest to the pavement. On highways where two (2) metres (6.56 ft) does not exist between the pavement and the wooded vegetation at the side of the highway, elections signs may be erected less than the afore - noted two (2) metres (6.56 ft) provided the election signs are located as close to the wooded vegetation as possible, and do not contravene any other provision of this By -law. 3.5 No election sign shall be placed between a sidewalk and the roadway. 3.6 No election sign shall be placed within a daylight triangle. 3.7 Where a road allowance includes two (2) or more separate roadways no election sign shall be placed on the portion of the road allowance between each roadway. 3.8 No person shall paint, place, attach or affix any election sign to a tree, stone, or other natural object, fence, fencepost or utility pole located on a Township road allowance and /or public lands. 3.9 No election sign shall be affixed to a permanent or official highway sign, signal or support, guardrail or other roadway structure. 3.10 No election sign shall obstruct the view of any official traffic sign or signal, or resemble any official traffic sign or signal. 3.11 No person shall erect, install, post, or display any election sign in a location which obstructs or interferes with the normal flow of pedestrian or vehicular traffic, nor which restricts any sightline of a pedestrian or vehicle. 3.12 No person shall erect, install, post, or display any election sign which incorporate in any manner any flashing or moving illumination which varies in intensity or which varies in colour, and signs which have any visible moving parts visible mechanical movement, or other apparent movement. 3.13 A Banner Type Sign shall be fixed on a minimum of two adjoining sides and shall only be permitted to be located on private property. 3.14 No person shall place or allow to be placed any election sign, poster or placard in or on a vehicle that is located on any premises used as a voting location if the sign, poster or placard is visible. 3.15 No person shall erect, cause or permit to be erected an election sign that may obstruct or impede any exit routes or escapes or impede free access of emergency vehicles. Corporate Services — Clerk's Office February 23, 2011 Report No. CS 2011 -05 Page 5 of 7 Page 40 of 88 10c) - Report No. CS 2011 -05, Doug Irwin, 3.16 No person shall display the Township of Oro - Medonte logo, crest or seal, in whole or in part, on any election sign. 3.17 Every candidate for a federal or provincial election shall ensure that election signs are erected or installed in accordance with the Canada Elections Act or Elections Act (Ontario). 3.18 No person shall deface, relocate, remove or willfully cause damage to a lawfully erected election sign_ 4vn°n4 fnr +tin A candidate, to whom the sign belongs may relocate or remove their election sign 4 ELECTION SIGNS ON PRIVATE PROPERTY 4.1 Election signs may be erected on private property subject to the following conditions: a. Elections signs shall not be erected prior to Nomination Day; b. Election signs shall be erected only with the consent of the respective property owner /tenant; c. Election signs shall not restrict any sightline of a pedestrian or vehicle on a public highway. 5 REMOVAL OF ELECTION SIGNS 5.1 Every candidate shall ensure that all election signs are removed no later than S2veR -(7-) five 5 days following the voting day of the election for which the sign was erected or installed. 5.2 When a Municipal Law Enforcement Officer has reasonable and probable grounds to believe that an election sign has been placed, erected or installed in contravention of the provisions of this By -law, the Municipal Law Enforcement Officer will consult with the Clerk. The Clerk may notify the candidate, or their agent, advising of the non - compliance and requiring the necessary actions on behalf of the candidate to ensure compliance with the provisions of this By -law w pthi R 24 h ei , or may cause the election sign to be immediately removed without notice, depending on circumstances. 5.3 Candidates may recover any election sign which has been removed by the Township at a cost of $10.00 per sign which shall be payable to the Township in the form of cash, debit, money order or certified cheque. No election sign will be released to the candidate, or their agent, until such fee is paid in full. No election sign shall be returned to the candidate, or their agent, on Voting Day. Corporate Services - Clerk's Office February 23, 2011 Report No. CS 2011 -05 Page 6 of 7 Page 41 of 88 10c) - Report No. CS 2011 -05, Doug Irwin, 5.4 The Township may destroy any election sign which has been removed and is not claimed and retrieved by the candidate, or their agent, within of thirty (30) days of the removal, or up to a maximum of s,,,� six 6 days following the voting day of the election for which the sign was erected or installed, whichever is less, without compensation to the candidate, or their agent. 6 ENFORCEMENT AND FINES 6.1 Every person who contravenes any Provision of this By -law is guilty of an offence and shall be liable to a fine in the amount to be determined pursuant to the Provincial Offences Act, R.S.O. 1990, Chapter p.33, and every such fine is recoverable under the Provincial Offences Act. 6.2 Fines shall be issued on a per sign basis and each sign erected in contravention of any section of this By -law shall be fined as an individual and separate offence. 7 SEVERABILITY 7.1 If any court of competent jurisdiction finds that any of the provisions of this By -law are ultra vires the jurisdiction of the Township, or are invalid for any other reason, such provisions shall be deemed to be severable and shall not invalidate any other provision of this By -law which shall remain in full force and effect. 8 ENACTMENT 8.1 This by -law shall take effect on the final passing thereof. 9. REPEAL 9.1 That By -Law No. 2010 -102 is hereby repealed in its entiretv. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS DAY OF , 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Corporate Services — Clerk's Office February 23, 2011 Report No. CS 2011 -05 Page 7 of 7 Page 42 of 88 10e) - Report No. TES 2011 -01, Jerry Ball,... To�Unship of REPORT (NGZ ffj_e�� Proud Heritage, Exciting Future Report No. TES2011 -01 To: COUNCIL Prepared By: Jerry Ball Meeting Date: February 23, 2011 Subject: Medonte Hills Water Plant Upgrades Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. THAT Report No. TES2011 -01 be received and adopted. 2. THAT the Medonte Hills Water Plant Upgrades tender be awarded to K. Knight Contracting Orillia, in the amount of $633,868.00 plus HST. 3. AND THAT the Clerk prepares the necessary by -law. BACKGROUND: During the 2011 budget deliberations, within the Transportation and Environmental Services, a budget allocation of $620,000.00 was submitted for the Medonte Hills Water Plant upgrades. In November 2010, AECOM engineering prepared tender documents to include a new pumphouse, standpipe, process piping, and highlift pumps for this project. AECOM advertised this project in the Daily Commercial News, and the Barrie Examiner, on January 17, 2011. The tender closed Tuesday February 8, 2011, at the Barrie office of AECOM. ANALYSIS: There were 27 sets of contract documents sent out to prospective General Contractors, Sub- Contractor Trades, and Suppliers. At tender closing time 10 tender bid envelopes were received, and stamped by AECOM clerical staff. AECOM completed a Tender Evaluation to verify the tender deposit, proper agreement to bond, references, and required experience for this project. AECOM are now recommending that K. Knight Contracting of Orillia, be awarded the contract to complete the Medonte Hills Water Plant upgrades project. Transportation & Environmental Services February 23, 2011 Report No. TES2011 -01 Page 1 of 2 Page 43 of 88 10e) - Report No. TES 2011 -01, Jerry Ball,... FINANCIAL: This project is funded from the Water Asset Renewal Reserve. POLICIES /LEGISLATION: O.Reg. 170/03 — Safe Drinking Water Act CONSULTATIONS: Acting Manager of Environmental Services, AECOM, Director of Finance ATTACHMENTS: Bid opening record. CONCLUSION: To improve the health and safety issues regarding the electrical upgrades, and to provide increased water storage for residence(s) within the Medonte Hills Water System. Also to maintain a constant line pressure, as this creates a lower risk of back flow problems. It is recommended to proceed with this project. Respectfully submitted: 0 "�� Jerry Ball, C.R.S.S. Director, Transportation and Environmental Services SMT Approval / Comments: I C.A.O. Approval / Comments: 6 ' Transportation & Environmental Services Report No. TES2011 -01 February 23, 2011 Page 2 of 2 Page 44 of 88 1w2 Report No. TES yg<t Jerry e %. i) � , \ )/\ ! k ) ; § � /- ` � \ ! / ) « � � »¥�a,6 4 4w / §j « « - -` ` `•« |k� /� § | ;2 l !3$J=� ® l� ; ®!•! ° °;r•!! ; ° # #!!! ■ ■!e)! ; , ; ; / §�$ = ;, , ; - ;� = \ Page 3ae � »¥�a,6 4 4w / §j « « - -` ` `•« |k� /� § | ;2 l !3$J=� ® l� ; ®!•! ° °;r•!! ; ° # #!!! ■ ■!e)! ; , ; ; / §�$ = ;, , ; - ;� = 3ae 11 a) - Deputy Mayor Hough, re: Treasure Hu... At our meeting I advised that the idea of 'Treasure Hunt' days had been discussed at County Council and I would locate the report. If you go to the County web site and check the February 24th. Waste Management Sub Committee Agenda. The report is WMS 11 -002 and the Treasure Hunt report is under Item #2, Special Collections. Sample Treasure Hunt Promotional Materials are under Schedule 1. Hope this helps. Deputy Mayor Ralph Hough Page 46 of 88 11 a) - Deputy Mayor Hough, re: Treasure Hu... COUNTY OF SIMCOE ITEM FOR: WASTE MANAGEMENT SUB - COMMITTEE SECTION: Solid Waste Management ITEM NO. WMS 11 -002 MEETING DATE: February 24, 2011 SUBJECT: Special Collections RECOMMENDATION: THAT the existing bulky /metal item collection system be discontinued in 2012 as per the recommendation of the Waste Management Strategy and as outlined in Item WMS 11 -002; AND THAT direction be provided to staff with respect to the alternatives to bulky /metal item collection to increase diversion as outlined in Item WMS 11 -002; AND THAT the common minimum level of leaf and yard waste collections and the provision of Christmas tree collection in areas of urban density be implemented in 2012, as outlined within Item WMS I1 -002. RELATIONSHIP TO THE WASTE MANAGEMENT STRATEGY: The Waste Management Strategy recommends the cessation of bulky and metal collections with the commencement of the new waste collection contract and concurrently with the phasing in of enhanced facility drop off programs and removal of metal tipping fees at County waste management facilities. The Waste Management Strategy recommends that re -use centres, programs and partnering initiatives be investigated and that a re -use guide be developed and promoted. The Waste Management Strategy recommends that a common level of leaf and yard waste collection, once in spring and one or more collections in the fall in addition to provision of Christmas tree collection in areas of urban density, be implemented with the commencement of the new waste collection contract. BACKGROUND: Bulky/Metal Collection: The County provides combined bulky item /metal item pick up in the following nine municipalities: Town of Innisfil, Town of Bradford West Gwillimbury, Town of Penetanguishene, Town of New Tecumseth, Township of Oro- Medonte, Township of Severn, Township of Springwater, Township of Tiny and the Township of Tay. During the combined bulky item /metal item pickup residents can put out a maximum of 5 bulky items and 5 metal items. Acceptable items include furniture, mattresses, electronic equipment (excluding tv's and computer monitors), small carpet rolls, appliances (with CFC's drained by licensed technician), and barbeques (no propane tanks). Staff notes that much of the materials placed out for bulky collection are not in fact bulky in nature such as textiles, games, broken toys, etc. which could have been placed out with regular curbside garbage utilizing a tag for waste over the one bag limit or can be easily transported to a waste management facility for disposal or diversion or to a Page 47 of 88 11 a) - Deputy Mayor Hough, re: Treasure Hu... February 24, 2011 Waste Management Sub - Committee WMS 11 -002 Page 2 charitable organization for re -use. The cost to provide bulky collection service to residents of the nine municipalities in 2010 was $192,900. Materials that are collected in the bulky item program are taken to a County landfill site for disposal. Tonnage data indicates that 900 tonnes of curbside collected bulky materials were disposed of in 2010 at an overall cost (collection plus disposal) of approximately $444 per tonne. For comparison purposes, the cost of the regular curbside garbage program averages $250 per tonne for collection and disposal. Staff notes that many of the items disposed of through the bulky program could have been diverted had they been taken by the resident to a County waste facility for proper sorting into the diversion areas for wood, electronics, etc. New diversion programs are being developed at County waste facilities for mattresses, boxsprings and textiles which would further increase diversion through residential drop off. Staff notes that it is impractical to sort the collected bulky materials at the landfill site as it is compacted in the collection vehicles making sorting extremely difficult and costly. Likewise, it would be cost prohibitive to have separate vehicles collect each of the divertible streams at the curb by material type. It is also considered to be unfeasible to only collect bulky items which are not diverted at the waste facilities as this would significantly add to the materials left behind after bulky item collection which is already an enforcement problem in municipalities with bulky collection services. To increase waste diversion and preserve existing landfill capacity, County staff concurs with the Strategy recommendation that bulky item collection be discontinued. Staff recommends that, should Council direct that the bulky collection program cease, that this be done effective January 2012 as the 2011 bulky collection services are already being promoted in the 2011 waste manage- ment calendar. Cessation at the beginning of 2012 would allow sufficient time for alternatives, such as a voucher system, to be considered by County Council and the local municipalities. Metal item collection does facilitate the diversion of metal as it is collected in a separate collection vehicle from the bulky items. However, tonnage data indicates that the metal collection program resulted in only 50 tonnes of metal being collected curbside in the County in 2010. The collection cost was approximately $88,300, resulting in a cost of $1,766 per tonne for the separate collection of metal items. As there is little metal collected by contracted service providers, and as the waste strategy recommended cessation of the waste facilities metal tipping fee in order to facilitate drop off of metals rather than provision of collection services, County staff concurs with the Strategy recommendation that metal item collection be discontinued and recommend that this be effective January 2012 for the reasons outlined above with respect to the timing of cessation of bulky collection. Vouchers: Municipalities where bulky /metal collections currently take place could offer their residents a voucher to be used at County waste management facilities as an alternative to bulky /metal collection. There are currently five municipalities that utilize the voucher system; the Towns of Midland and Wasaga Beach and the Townships of Clearview, Essa and Ramara. Typically, municipalities issue two $25 vouchers annually to residents for a total of $50 annually so that even residents with small vehicles may maximize the value of the vouchers. The Town of Midland is an exception with a total of $25 annually, one $10 and one $15 voucher. The muni- cipality is only charged for the cost of disposal, if the cost of disposal is $12, the municipality Page 48 of 88 11 a) - Deputy Mayor Hough, re: Treasure Hu... February 24, 2011 Waste Management Sub - Committee WMS 11 -002 Page 3 pays that amount, not the face value of the voucher. Staff notes that the $50 voucher value is excessive in comparison with the disposal cost of items for bulky collection as collection program imposes a limit of 5 bulky and 5 metal items per household. If a municipality chose to utilize vouchers further cost savings may be had by setting a lower voucher value, similar to the Town of Midland. The voucher system would encourage diversion as customers are required to sort materials delivered to County waste management facilities into the various diversion areas. Therefore wooden furniture, electronics, etc. would be diverted rather than being compacted in collection trucks and disposed of. The voucher system would also alleviate the issue of over the limit bulky items being left at the curbside by the resident and the resulting need for enforcement. In addition, the voucher system allows residents the added convenience of disposing of materials when it suits them rather than during the one specified week annually. It is noted that previous discussions with respect to cessation of bulky /metal collections the poten- tial for increased illegal dumping was identified. Staff notes that there is sometimes a temporary increase in illegal dumping concurrent with changes in municipal waste collection services as further described within Item WMS 11 -004. The concern with cessation of bulky /metal collection is that residents may not have a suitable vehicle to transport items to the waste facility. Item CS 10 -116 (June 9, 2010) provided a standardized voucher template which removed the unreasonable stipulation precluding a commercial hauler from delivering bulky materials to the facility. Call in Bulky/Metal Collection: An alternative to the existing bulky /metal system which still provides residents with the ability to have bulky /metal items collected, while ensuring diversion through the many programs at County waste management facilities is a call in service for curbside collection of bulky /metal items in straight trucks. Utilizing straight trucks rather than compacting garbage trucks would facilitate the ability to sort collected materials into the appropriate diversion areas at waste management facilities. A call in system, utilized in many Ontario municipalities, would allow collection at the resident's convenience rather than during only one prescheduled week annually. This option provides a compromise of maintaining service levels while maximizing waste diversion. If this alternative were chosen, residents could call in to the Customer Service call centre to set up an appointment for collection service once annually between the months of May through September. As with the current bulky /metal items, material would be limited to 5 bulky and 5 metal items per household and limited to truly bulky items. Residents would inform Customer Service of the items requiring collection to ensure materials compliance and truck capacity on the scheduled service day. A day of the week would be designated for service in each area to reduce travel times between locations. The collection service provider would be provided with a schedule and list of materials to be collected and, once delivered to the waste management facility, divertible materials would be deposited into the appropriate areas and the remaining materials would be disposed of. This option could require additional Customer Service Representative(s) to handle the increased call volume during the months that the program is offered. This volume would be limited to certain times of the year therefore temporary or part time staff could be utilized. Page 49 of 88 11 a) - Deputy Mayor Hough, re: Treasure Hu... February 24, 2011 Waste Management Sub - Committee WMS 11 -002 Page 4 Costs related to this service could be recovered via a fee for service rather than the waste levy so that it is a user pay system. The City of Barrie charges $25 for this type of service. Staff notes that as a competitive process for special collections will be started shortly; pricing for this option could be sought. Further to discussions at Corporate Services Committee during 2010 regarding ways to increase diversion of waste and provide options for re -use or recycling as an alternative to bulky /metal collections, Staff are pleased to provide the following information: Potential Individual Municipal Re -Use Initiatives: Treasure Hunt Days: `Treasure Hunt Days' or `Trash to Treasure' events, provide residents with an opportunity to place unwanted large items at the curb on a specific day. Anyone can take items they want for re -use. Sample promotional material is attached as Schedule 1. Currently the only municipalities to hold Treasure Hunt events locally are the Town of Penetanguishene and the City of Barrie. The Town of Penetanguishene has held two events. The first event was held in October 2009 and the second in June 2010. Town Staff have reported that the events had extremely low participation. Factors affecting the success of this type of event include the time of the year, weather, and public awareness /media coverage. Other challenges include residents not clearing left over materials at the end of the event day which then requires municipal bylaw to enforcement of removal of unclaimed items from the curb. Additionally, other municipal jurisdictions have indicated a few other significant challenges such as items not intended for re -use being removed from resident's properties, logistical and safety issues with vehicles parked on the sides of streets and as people cross roads to look at items, and the flow of traffic being impacted as people slow down to check out items as they drive by. Mother of all Yard Sales: Another event type with a similar re -use goal is the `Mother of all Yard Sales' which has been run successfully by the Optimist Club in the Town of Collingwood for the past 20 years. Residents bring unwanted items to a designated central location such as a hockey or curling arena during a specific week. The items are then sold on one day. All unsold items are taken to a landfill site. Challenges reported by Collingwood event organizers include recruiting enough volunteers to receive the donated items, setting up the event and cleaning up afterwards. Some items received as donations cannot be sold as they are broken, too dirty or too worn for re -use. Community Yard Sale: In the village of Midhurst in the Township of Springwater, a community garage sale is held. There are similar issues after the Midhurst garage sale as with Treasure Hunt Days requiring municipal bylaw staff enforcement for the removal of materials from the curb. Staff notes that the individual municipal re -use initiatives described above may work in one municipality but may not work in another. For example, a Treasure Hunt day would not be practical in rural areas as one could drive considerable distances between locations seeking re -use items and many rural roads have higher speed limits which could pose a safety concern. Likewise in more urbanized areas there are concerns with respect to traffic flow. There are also significant enforcement considerations associated with the types of initiatives outlined above which the local municipality must be willing to assume. For these reasons it is not feasible for the County to Page 50 of 88 11 a) - Deputy Mayor Hough, re: Treasure Hu... February 24, 2011 Waste Management Sub - Committee WMS 11 -002 Page 5 operate any of these initiatives but individual municipalities may wish to implement some form of re -use event which the County could assist in the promotion of through the annual waste management calendar. Potential County Re -Use Initiatives: Re -Use Guide: The County has previously published a re -use directory (1996/1997) which was not continued due to the ongoing need for Staff resources in order to keep it updated. Currently, the City of Orillia offers an on -line re -use guide that residents can download which lists local business /charities that will take unwanted items. The Waste Management Strategy implementation schedule included the development and promotion of a re -use guide. Some other municipal jurisdictions provide links to already existing `Free - cycle' type sites. These existing sites allow individuals or businesses to post unwanted items or seek items they want on the site. Staff would recommend exploring utilization of one of these established sites to be linked through the County's website rather than establishing a separate site as this method would not require regular updates by staff and as there is no need to duplicate services that already exist. All of the re -use events outlined above could be successful in diverting otherwise unwanted items from being disposed in a landfill, however it is difficult to quantify any diversion achieved and would not be feasible to incorporate the tonnages for purposes of the Waste Diversion Ontario (WDO) data call. `Community Diversion Day' Events: In Adjala - Tosorontio Diversion Day events are held one Saturday a month from May through September at a County owned former waste transfer station. The events are predominantly staffed by approximately 40 members of the Adjala- Tosorontio Resident's Association and two County administrative staff. It is noted that this event requires provision of a MOE Certificate of Approval which includes conditions of operation which must be adhered to. Township residents drop off items that are permitted as part of the site's Certificate of Approval and which are in good condition. Individuals and charitable organizations are then able to take items for re -use. It is noted that expansion of this program to other waste facilities is not feasible as the County lacks adequate staff resources to operate this type of event elsewhere. The residents associa- tion provides the bulk of the workforce on the event days as well as for approximately one week following each event. Existing waste management facilities would also not be able to handle the increased traffic and lack the necessary space associated with these one day events. Re -Use Facilities: The Waste Management Strategy recommended consideration of permanent re -use centre(s) at County facilities. Re -use centre(s) would provide residents with the option to bring items throughout the year rather than having to wait for designated events. These centres could be County operated or could be a partnership with a charitable organization such as Goodwill, Habitat for Humanity or The Salvation Army. Similar partnerships with various charitable organizations are in place at municipal waste facilities in Peel, Halton, and York Regions. Staff has visited these facilities and notes that they are very successful in diverting waste from disposal and provides an opportunity for the County to partner with charitable organizations. Staff notes that a permanent re -use centre could be a viable option for implementation at a future South Simcoe Community Environment Centre. The 2011 Solid Waste Management Dept. budget included funds for the purchase of land for Page 51 of 88 11 a) - Deputy Mayor Hough, re: Treasure Hu... February 24, 2011 Waste Management Sub - Committee WMS 11 -002 Page 6 such a facility. The feasibility of re -use centres at other County waste management facilities would require some analysis. This initiative is included in the Waste Management Strategy implementation plan and is scheduled for investigation and development beginning in 2012. Common Level of Leaf and Yard Waste and Christmas Tree Collection: With respect to the Strategy recommendation for a common level of leaf and yard waste collection, once in spring and one or more collections in the fall in addition to provision of Christmas tree collection in areas of urban density, this would have the potential to increase service levels in some municipalities while providing quantifiable diversion tonnages. Currently, nine municipalities receive County provided leaf and yard waste collection services and a further four are provided through an agreement between the County and local municipalities for provision of leaf and yard waste collection service utilizing local municipal forces. The Town of Midland has a hybrid system with County service provided in the spring and Town forces providing service in the fall, Clearview provides service in only the more urbanized areas of the municipality. Only Adjala - Tosorontio, Ramara and Tay have no leaf and yard waste collection service at all. The number of leaf and yard waste collections varies by municipality from one to five collections annually with two municipalities having only one collection in the fall. In 2010 a total of 3,320 tonnes of leaf and yard waste were collected curbside through both County and municipal services. County collection costs were $259,600, municipal collection costs are unknown. Municipalities utilize existing staff and equipment resources with collections in the fall occurring when local public works forces may have completed construction projects and prior to commencement of snow clearing operations. County provided leaf & yard waste service costs are approximately $190 per tonne for collection and processing. It is noted that provision of leaf and yard waste collection services in some of the more rural municipalities may not be a true increase in diversion as many rural residents already manage these materials on their own property. Diversion related to on property management of leaf and yard waste is difficult to quantify whereas provision of collection service provides quantifiable tonnage data for inclusion in the annual WDO datacall. Additional leaf and yard waste collection services as recommended in the Waste Strategy for those municipalities which either don't have this service or those that only have one collection annually would result in increased costs to those municipalities. Currently the existing waste collection contract pricing for leaf and yard waste vary from $1.24 to $2.13 per household per collection event, in some cases the pricing is reduced for the third and subsequent events. At the time of preparation of this report the costs related to future common levels of leaf and yard waste collection are not known as this will be determined through the procurement process for a new special collections contract to commence in July 2012. With respect to the Strategy recommendation for provision of Christmas tree collection in areas of urban density, Staff notes that most residents receive County provided Christmas tree collections with the exception of those located in Adjala - Tosorontio, Bradford -West Gwillimbury, Midland, Penetanguishene, Ramara and Tay. Staff understands that Bradford -West Gwillimbury, Midland and Penetanguishene utilize municipal forces to collect Christmas trees. Therefore, the townships of Adjala - Tosorontio, Ramara and Tay are the only municipalities without Christmas tree collection. Data indicates that approximately 80 tonnes of Christmas trees were collected through County contracts in 2010. Currently, costs for County collection of Christmas trees vary from $0.35 to $0.59 per household. Staff notes that at the time of preparation of this report the costs related to future common levels of Christmas tree collection Page 52 of 88 11 a) - Deputy Mayor Hough, re: Treasure Hu... February 24, 2011 Waste Management Sub - Committee WMS 11 -002 Page 7 are not known as this will be determined through the procurement process for a new special collections contract to commence in July 2012. County provided Christmas tree service costs are approximately $395 per tonne for collection and processing. Staff notes that those municipalities which conduct leaf and yard waste and Christmas tree collections through an agreement with the County could continue to do so. Likewise, those municipalities which would be affected by the common level of leaf and yard waste collection and /or the Christmas tree collection provision could enter into agreements with the County to provide this collection themselves or could utilize County's contracted service provider for the services, or a combination thereof. FINANCIAL ANALYSIS: Cessation of bulky /metal item collections in 2012 would result in a savings of approximately $488,200 for collection and disposal to the waste levies of those nine municipalities which currently receive the service, based on 2010 pricing and tonnages. As indicated in the body of this Item, full costs related to provision of this service equalled $444 /tonne for bulky and $1,766 /tonne for metal. Increasing leaf and yard waste collections in 2012 would result in an increased cost to those municipalities which currently do not receive the service as well as those that receive less than the common minimum number of collections recommended. Based on current pricing, an additional cost for collection in these areas is estimated at $118,600. Staff notes that it is unknown at this time what the future costs would be as a new special collections contract will be let shortly. Increasing Christmas tree collection in areas of urban density would result in an increased cost to those municipalities which currently do not receive this service. Based on current pricing, an additional cost for collection of Christmas trees in the three municipalities without this service may be $7,700. Staff notes that it is unknown at this time what the future costs would be as a new special collections contract will be let shortly. SCHEDULES: The following Schedule is attached and forms part of this Item: Schedule 1 — Sample Treasure Hunt promotional materials ON— Schedule 1 to WMS 11 -002 PREPARED BY: Barry Godding, Contract & Programs Monitor Jillian Fairchild, Project Coordinator Willma Bureau, Contracts & Collections Supervisor APPROVALS: DATE: Rob McCullough, Director Solid Waste Management February 17, 2011 Rick Newlove, General Manager of Engineering Planning and Environment February 17, 2011 Lealand Sibbick, Deputy Treasurer February 17, 2011 Mark Aitken, Chief Administrative Officer February 17, 2011 Page 53 of 88 11 a) - Deputy Mayor Hough, re: Treasure Hu City of Brockville - City Hall - Frequently Asked Questions C! ty ' 1 a I I Ex"nomic " cullsill �1 1 0 , - filk 71 Page I of I Home K -P',ii Ereeton ,10 F ")DG ONLINE SERIM _G 0 Fmcoenf v A -ked Ouestf Online Services Frequently Asked Questions When is the Community Treasure Hunt? Community Treasure Hunt The garage sale where everything is free? -RIock P. klusr-um heritage S"cckvilie Saturday, June 26, 2010 & Saturday, September 18, 2010 Brockvhe Pui, Ubraty Leave any unwanted but still useful items at the curb in front of your house by 9 a.m. on this date. Remove any uncol treasures from the curb that evening. Davvndoads:r Residents who fail to remove uncollected treasures from the curb will be subject to fines of $70 to $5,000. Treasure Hunters Coorwil Take items placed at the curb only. About City Hari 0 Do not take any items from the lawn. "as All treasures are claimed in an is" condition. n Contact fo 0 The City provides this information as a public service and assumes no responsibility for the treasures collected. 'Nk'A's � b at's Goirg Ou Around -0 The City Happy Hunting! Upcoming E Site Y #au and If you require additional information about the Community Treasure Hunt, please contact: Wendy Gillan Administrative Coordinator Environmental Services Department (613) 342-8772 ext 8265 wqd1an,': ro,n MID Mun nal Elect !hilt ,e S..r .ees Reiijew rv,ce rjr Zrt i I — aLs(2- �-0 Th�� De nents i ncil AFUt C r Y_H,!Ll cor,!ao I - L W! CCU QLcon I Stc M" �)wl ;oarcq BLZ VO urcatc r Y cly of k� 011, ti(tp://city.biockville.on.ca/index.cfm'!ID=193&FAQID=125&showtext=no Page 54 of 88 Schedule 1 Waste Management Sub - Committee Report WMS 11-002 Page 1 of 4 11 a) - Deputy Mayor Hough, re: Treasure Hu... City of Ottawa - Give Away Weekend Schedule 1 Dff Residents Visitors City Hail Business Can €ine Services 2010 weekends to discover hidden treasures have been chosen! • Spring Give Away Weekend will take place at the end of Environment Week — Saturday, June 5 and Sunday, June 6, 2010 • Fall Give Away Weekend will take place at the end of Waste Reduction Week — Saturday, October 23 and Sunday, October 24, 2010 Page 2 of 4 One person's trash is another person's treasure. So don't put your unwanted bounty pieces in the garbage. Set them out at the curb on Give Away Weekend. For you treasure hunters, tour your neighbourhood, community and city to find those hidden gems. Treasures could include: • Rooks, CDs and DVDs. • Old furniture and small appliances. • Construction materials - including drywall and hardware such as nails, bolts and screws. • Kitchen gadgets, dishes, cutlery, pots and pans. • Unwanted gifts. • ...and more Please consider safety when deciding which items to set out to the curb. The Consumer Product Safety Bureau of Health Canada advises that used children's items such as baby walkers, yo -yo balls cribs, car seats, strollers, playpens, bath seats, mattresses, blinds, toys and other child - related items should not be placed out at the curb. Rules for setting out the treasures • Place items at the curb. • Place stickers or signs on items with the word "FREE ". • Ensure any items that you want to keep are away from your setout treasures or tucked away safely in your garage. • At the end of the day, bring any uncollected gems back to your home. Treasure hunting etiquette • Respect other people's property, don't walk on people's lawns and gardens. • Take only the treasures marked free at the curb. • Don't discard previously picked -up treasures on another person's lawn. We wish you best of luck in finding those treasures. It's another way to RETHINK GARBAGE protecting our most precious treasure - our environment. Remember: • Unfound treasures can be donated to charitable organizations. • A better idea than filling up the landfill is filling up a Web site for prospective buyers for your unwanted gems. Visit usedottawa.co rn for some ideas for http_ / / www.ottawa.ca/ residents / recycling_ garbage /giveaway /itide.x_en.litml Waste Management Sub - Committee Report WMS 11 -002 Page 55 of 88 Home > Residents > Recycling and Garbage > Give Away Weekend 11 a) - Deputy Mayor Hough, re: Treasure Hu... Schedule 1 Waste Management Sub - Committee Report WMS 11 -002 Page 3 of 4 ,r'N /"'� L?rcrmc�tr'ccrlCy 17tfj`�r�ntl City Wide Treasure Hunt Saturday May 31 7:00 am to 3:00 pm "One persons' garbage is another ones treasure" City residents are invited to take part in a Treasure Hunt to promote waste reduction Any resident who wishes to recycle any unwanted household items should place them at curbside starting at 7am on Saturday May 31' Other residents can come by and remove any items they would like between 7am — 3pm REMEMBER - All unclaimed material must be removed from curbside by 3pm on Saturday May 31' QUESTIONSMP Call 271 -0250 ext. 279 Page 56 of 88 11 a) - Deputy Mayor Hough, re: Treasure Hu... ice' "- drtAL DISTRUS of CERT O81T Af*F6WU W 9MJd RESFNT; /t ll IrS� Page 4 of 4 cs'cc�cc�lciLca� Chi ct �s�tL ,2 3 4 P ARTICIPATE WIN easy VMS! wmv ttd hotwhold items A= them in a visible location at the C* of your property where treasure can sdtfy access there without 9 road traffic CR 2aTe a jauy T2T sign to let treasure hunters know t'#tcy can help themselves and turn your trash into thek treasure! ReMe all Of your remaining items by 00 PM Celebrate Waste Reduction 'Week in your community by practicirg the 4 !R's The regional districts of Kootenay Boundary and Central Kootenay) are committed to waste reduction, environmental stewardship and the principles of Zero Waste, Check out our websites for more k tlon: www.rdck.bc.ca or wA-. rdkb.com Page 57 of 88 12b) - Minutes of Barrie Library Board mee... --� �L r �A L RtE PUBLIC L L. - E3 1. L. L ARY I.L.. L . ..n< MINUTES Board Meeting #10 -10 Thursday December 16, 2010 at 7:30PM . Consumers Gas Boardroom PRESENT: C.Virgo (Chair), L. McClean, V. DeCecco, A. Davis (Director), T. Latimer (Recorder) ABSENT: A. Prince, L. Strachan, J.Heran, M. Meads, R. Duhamel (Vice Chair), S. Kastner Call to Order The meeting was called to order at 7:40pm. No quorum, meeting will proceed as discussion only. 2. Confirmation of Agenda The agenda was confirmed 3. Conflict of Interest None declared 4. Capital Campai ngn Update Chris VanderKruys (Development Office) reported on the Capital Campaign. The Campaign is still moving along and donations are continuing to come in. At the next Board meeting Chris will have the strategic plan done to present to the board. Chris will set up a committee meeting in Jan to discuss options of how to and when to close off the Capital Campaign. 5. Minutes of Meeting 5.1 Minutes of Board Meeting #10 -09 dated Thursday November 25, 2010 The minutes will go to an email vote to be approved. 6. Business Arising None 7. Report of the Chair Al Davis and Catherine Virgo (Board Chair) attended Jones Consulting Group Christmas Party. Mayor Jeff Lehman will be the January Board Meeting both the current board members and new board members should attend. 8. Committee Re ports 8.1 Financial Statement — November 2010 Deferred, the financial statements are not ready for November 2010. Page 58 of 88 12b) - Minutes of Barrie Library Board mee... 9. Director of Library Services Report November 2010 Catherine noted the items that were being challenged and they will remain a part of the collections. The Library will be participating in the Human book, where a patron can "check out" a person on a particular topic kind of the same as checking out a book. People would be selected and interviewed; this has been successful in many other cities. A committee is currently working on the logistics and marketing plan. A Channel is on board and it will take place around October 2011. The "event" is called "Get a Life at Your Library ". 10. Other Business None Move to In Camera at 8:02pm 10.1 Union Negotiations Discussion took place In Camera Move from In Camera at 8:10pm 11. Committee Meeting Dates At the Call of the Chair 12. Date of Next Board Meeting Thursday January 27, 2010 at 7:30pm in the Consumers Gas Boardroom. 13. Adjournment Catherine Thanks all Board Members who served over the last term and wished them all the best of luck in their future endeavors. The meeting was adjourned at 8:1Ipm by Vince DeCecco CHAIR DATE SECRETARY ` DATE Page 59 of 88 12b) - Minutes of Barrie Library Board mee... I ` i � I_LL` + LLL , l BARRIE PUBLIC LIBRARY MINUTES BOARD ELECTRONIC DISCUSSION #10 -03 Thursday December 16, 2010 RESPONDED: C.Virgo (Chair), R.Duhamel (Vice- Chair), L.Strachan, L.McClean, V. DeCecco, M.Meads NO RESPONSE: J. Heran, A. Prince, S.Kastner, 1. Minutes of Meeting 1.1 Minutes of Board Meeting #10 -09 dated Thursday November 25, 2010 #10 -44 DECECCO - MCCLEAN THAT the Minutes of Board Meeting #10 -09 dated Thursday November 25, 2010 be adopted. CARRIED CHAIR Z f/ t DATE SECRETARcY/ G - .. DATE Page 60 of 88 12b) - Minutes of Barrie Library Board mee... 4 L nqchina LLL 9-Ur 6 L L 0 BARRIE PUBLIC LIBRARY d`3n is L•i' I C np� f i iTCC BOARD ELECTRONIC DISCUSSION #10 -04 Thursday December 16, 2010 RESPONDED: C.Virgo (Chair), R.Duhamel (Vice- Chair), L.Strachan, L.McClean, V. DeCecco, M.Meads NO RESPONSE: J. Heran, A. Prince, S.Kastner, 1. Union Negotiations #10 -45 DECECCO - MCCLEAN THAT the BPL Board ratify the proposed Memorandum of Settlement. CARRIED C IM".1- DATE ' F <.�zLLL. �? Page 61 of 88 J111 ICl: I AN I 1JH l r 12b) - Minutes of Barrie Library Board mee... DIRECTOR'S REPORT January 27, 2011 for December 2010 I PERSONNEL 1. December 2" , the Library Director agreed again to assist with the Rotary Auction. 2. December 3` the Lynn McClean represented the Barrie Public Library Board in negotiations with the Library's Union to arrive at a new Collective Agreement. 3. December 3` the Barrie Public Library Board and Library staff held their annual seasonal gathering. 4. December 8 the Library Director and members of the surrounding library (Innisfil, Orillia, Midland, Spring Water, etc.) community met to discuss the feasibility of implementing the "Human Library" program. 5. December 17"', the Library Director attended Jim Taylor, City of Barrie Director of Planning Services, retirement party. 6. Elizabeth Bufton provided a United Way (UW) update and introduced two keynote speakers at the Leadership Campaign presentation before the City of Barrie Executive Management Team on December 1 On December 17 Elizabeth participated in the special United Way Employee draw. Elizabeth also chaired a United Way meeting on December 8 In December, the UW committee has raised $31,253 towards the goal of $35,000. 7. Cathy Bodle received recertification for two years of her Certified Resource Specialist designation (from the Alliance of Information and Referral Systems — AIRS — refers to Database Management). 8. In December, one new page, Heather Burnett, was hired. H INFORMATION SERVICES 1. Laurie Wright and Andrew Rogers provided 2 sessions for Information Services staff demonstrating 4 eReaders — the Kobo, Sony, Pandigital and Kindle. With the increased interest in eBooks and eReaders, the library expects that staff will be asked many questions by the public. 2. December 7 Cindy Madden participated in a Booklist webinar Bead, Bulbs and Books: bringing home and garden into the library. 3. In addition to the increased order requirements for the Painswick Branch Library, Information Staff continue to weed and evaluate the collection at an increased rate in preparation for RFID tagging. 4. As Chair of Southern Ontario Multilingual Program (SOMP), Patricia Roebuck created the agenda items for annual meeting in March. 5. In response to the many changes that are occurring with the Library's electronic database subscriptions, Robyn Zuck spent a considerable amount of time December following up with CEOS of Large Public Libraries of Ontario (CELPLO) and Southern Ontario Library Service (SOLS) to select vendors, adjust subscriptions and resolve subscription credit adjustments. 6. Robyn discussed the renewal of the Canadian Newsstand subscription with Micromedia Proquest reducing the Library's subscription by $3,000 a year. Robyn also negotiated prices for the online databases Globe and Mail, Canadian Heritage and the Toronto Star, Pages of the Past, saving another $400 a year. Page 62 of 88 12b) - Minutes of Barrie Library Board mee... 7. In December Lynn Hougham added 142 donated items to the collection. 8. Ayla Demiray received the following response when responding to Ask a Librarian request: "Thank you so much for taking the time to find that for me. That article will be extremely helpful and a nice addition to my paper. After spending the majority of my day going through Microfilm of the Windsor Star and the Globe and Mail I was a bit discouraged. Needless to say when I saw your email I was ecstatic. " 9. Mary McAlpine created a display "Non- fiction for the Fiction Reader @ Your Library." Elizabeth Bufton created 3 popular displays on the main floor: "Holiday Reading @ Your Library" "Holiday Ideas @ Your Library" "Fiction for the Non - fiction Reader @ Your Library 10. The most searched record in the Community Information Database in December was the Painswick After Hours Clinic (787 "hits), followed by the Barrie Bus Terminal (566 "hits ") and one of the Lifelabs locations (561 "hits "). 11. Shonna Froebel attended 2 Business Networking International (BNI) meetings in December. 12. Janet Graham and Elizabeth Bufton provided materials for 5 Nursing/Retirement Homes in December. 13. Janet provided her monthly book review for Focus 50+ community seniors' paper and added upcoming January library events. This time the book review was on an Alzheimer title as January is Alzheimer's month. 14. Elizabeth Bufton delivered an outreach program at Holly Recreation Centre on December 1 st 15. Anne Dorsey attended the Chamber Business Networking Breakfast on December 2na The topic was Workplace Injury Prevention. 16. Anne also attended the Downtown Barrie Business Christmas gathering on December 7 th . 17. Anne attended the Greater Barrie Chamber of Commerce luncheon board meeting on December 14` 18. Robyn Zuck met with a representative from Ontario Genealogy Society (OGS), about adding 13 new CD -ROM titles (mainly indexes to cemetery transcriptions) to the Library's computers. This greatly increases access for genealogists to many more cemeteries in Simcoe County. 19. During December, Adult Information Services delivered a total of 11 programs to 83 attendees. Programs included electronic databases, book clubs, business, travel and outreach. 20. Janet Graham hosted the travel program on Uganda. Elizabeth Bufton provided an Internet session, Anne Dorsey the business workshops. 21. Shonna attended two Painswick site meetings in December. 22. As part of the Inappropriate Behaviour Task Force for the AskOn service, Robyn Zuck participated in a conference call on Dec 7, discussing strategies and revision of canned messages that are sent to patrons who are sending inappropriate messages. 23. Robyn prepared a handout for the NetLibrary ebooks including downloading and transferring to an eReader. Many other related handouts were also updated. 24. Mary McAlpine participated in a special telephone interview with a researcher conducting a survey for Statistics Canada on customer satisfaction. 25. In December, one Information Staff provided the following comment: Page 63 of 88 12b) - Minutes of Barrie Library Board mee... "During the past month, interest by the public and the media in eBooks and eReaders has gone through the roof. Before Xmas, IS staff had numerous questions about eReaders in general, and compatibility issues with eReaders and our Libraries on the Go and NetLibrary services. Since Xmas, we have had at least 50 questions from patrons who had received eReaders for Xmas, wanting to know how our systems work and issues about downloading, transferring and reading. A training game plan is needed to give staff time and experience in troubleshooting. I think it is good and important customer service (although time consuming) to help patrons with the step by step routines for checking out and downloading. At this point, a large percentage of my daily duties are. involved with troubleshooting and/or giving patrons and staff orientation. " Children and Youth Service 1. During December, Cindy Pomeroy -White prepared 2 letters of recommendation for scholarships for teens who had volunteered for the Teen Advisory Board. 2. In December, Laura LaFleshe and Ruby Meijers attended an e- reader orientation lead by Robyn Zuck. All staff are taking time to orient themselves to e- readers. 3. Starting in December, all collections staff made a special effort to get their collections weeded in preparation for RFID tagging. This is being done in addition to the increased selection demands. needed to order collection material for the Painswick Branch. 4. Debra Smith and Nancy Woods added 28 donated items to the collection in December. 5. The Library received a request from a publisher, Cornelson Verlag, in Germany asking for permission to use our "Dating Tips for Teens" Teen Advisory Board radio commercial found on our website for a listening exercise for German students learning English. Permission was granted and Barrie Public Library will be listed as the originator of the commercial. 6. Vicki Nicholls prepared for the Zehrs Library on the Loose storytimes which resume in January. Nancy Woods prepared for the Holly Library on the Loose storytimes. 7. On Dec. 1 St Debra Smith provided a tour and scavenger hunt activity for a group of 21 Cubs and their leaders. 8. On Dec. 3rd Jane Salmon led a tour and storytime for autistic students and Education Assistants from Terry Fox School. 9. On Dec. 3 rd Jane Salmon talked with a teacher from a school in Alliston about how to run a Battle of the Books program. She had heard about our program from other teachers in Simcoe County. 10. During December, 11 Children and Youth Services programs were delivered to 265 participants. Programs included storytimes, reading circles, puppet shows, teen programs and outreach programs. 11. On December 4 Laura LaFleshe leddthe "Trim the Tree" program. 12. Laura LaFleshe and Jane Salmon organized and presented two puppet shows during the Christmas holidays. 13. Circle of Readers Fall sessions conducted by Roby Meijers and Kym McOuat ended in December. Many thanks to Julie Ross for good pairing of people to programmes, as our volunteers were very enthusiastic! 14. On December 17, Debra Smith and Jane Salmon hosted a seasonal gathering for Teen Advisory Board (TAB) and other teens in the Teen Book Club and Teen Manga Club. Page 64 of 88 12b) - Minutes of Barrie Library Board mee... Participants enjoyed free large pizzas from Pizza Hut and decorating the teen Christmas tree. 15. The Teen Photography workshop photo display (from an October program) looked wonderful in the Young Adult area. Cindy Pomeroy -White wrote a thank you to Georgian Copy for their generous donation, once again, of prints of all of the teens' pictures. 16. Debra Smith updated the Teen Territory website to include: a list of YA suggested titles that have been ordered, the "book of the month" book review, and the "Chicken Tip of the Month ". All updates are now complete for the period December until March. 17. Laura LaFleshe and Brenda Jarvis added a new feature to "KidsZone" called "What's Marvin Reading ". This section will showcase a different book from a different part of our Children's collection each month. The idea behind this is to expose patrons to the variety of materials that we offer. 18. Kym McOuat completed two Powerpoint presentations. The first is geared to grades four and up about Catalogue Searching (this will change once Bibliocommons is implemented); the second is about Database Searching for Grades 6 and up. These will be reviewed by staff in preparation for use in class tours. III CIRCULATION SERVICES 1. During December, 67 deliveries were made to 13 Nursing Homes involving 33.5 Volunteer Visiting Library hours. 24,507 items were delivered as part of the Library's Visiting Library services in 2010. 2. Commencing in December, Circulation staff and Pages have been offered the opportunity to work some additional hours to complete the RFID tagging of the Library's collection. 3. In December, Circulation staff started to ask patrons to add a PIN number to their record for security purposes in preparation for RFID. 4. Circulation staff continues to receive lots of questions about the new branch, opening date, how drop /off of holds is going to work. 5. Two different patrons, at different times, have remarked to Circulation Staff on the police presence in the library and how it helps to move the loitering away from the entrance to the library. IV INFORMATION TECHNOLOGY SERVICES 1. Freida Lund continues to work with Library selection staff to purchase material from library suppliers such as CVS- Midwest, etc. 2. Andrew Rogers assisted in the setting up and training Circulation staff to start tagging the Library's collection prior to implement RFID. Andrew also configured the Library's computer system for the next iteration of Bibliocommons as well as developing many of the Library's report applications including the PIN application based on patron telephone numbers. 3. All Inter Library Loan requests have now gone paperless. 4. Laurie Wright completed 79 tasks including the first Camtasia output for "how -to" perform simple tasks on the PC. She was very active in the e- reader project and proactive in helping out on the RFID tagging tasks. 5. Bibliotheca provided 3 training sessions on Dec 15 and the RFID tagging started the day after. The Painswick large print collection was completed in less than 2 days and sent to 49 Truman Road for storage. The next collection to be tagged was adult fiction. Page 65 of 88 12b) - Minutes of Barrie Library Board mee... 6. Bibliocommons' first round of testing has ended and Technical Services is preparing for the vendor to re -map our database. After they have completed their work, BPL can start testing again. 7. Six carts from a new supplier, Palmieri Furniture (based in Concord), were ordered and delivered. This supplier was used by Markham Public Library to manufacture custom -made carts in the pursuit of operational excellence. The intent behind these carts is to try them out for daily use for the Library's daily intra - branch loans that are to be shipped to Painswick. V COMMUNITY DEVELOPMENT 1. In December, Chris Vanderkruys worked on updating the Dragon Boat website with Laurie Wright's assistance 2. In December, Chris attended the monthly meeting of the Planned Giving Counsel and updated the Counsel website. 3. In December, Chris attended the wrap -up meeting at City hall of Doors Open Barrie. 4. Chris participated in a second planning meeting with neighbouring libraries to develop a marketing strategy for the cooperative "Living Book" program. 5. Chris attended weekly BNI breakfast meetings in December. 6. The Library Winter Newsletter was prepared and printed in December. 7. In December, Chris attended the Association of Fundraising Professionals Congress Open Reception. 8. Thank you letters were sent in December to all donors of recent gifts to the Library's Capital Campaign, etc. and the Donor Database was updated. 9. The Development Office and Capital Campaign Team continue to investigate options for additional asks before bringing the campaign to a close. Planning for a "wind - down" of the campaign and follow -up will start. 10. Chris and the Development office continues to assess how social media can be integrated into the Library's stewardship and marketing efforts in the coming months and years VI VOLUNTEER PROGRAM 1. As part of PAVR -O's AVA network (Professional Administrators of Volunteer Resources — Ontario, Associations of Volunteer Administrators) Julie Ross completed a draft survey that PAVR -O is undertaking regarding Screening Practices. This is in response to the recent changes that the RCMP is enforcing. The focus is on Police Records Checks for volunteers and how the changes are affecting screening practices for people who work with volunteers. Based on feedback provided, the draft survey will be finalized and sent to all members of PAVR -O and members of the volunteer management community. 2. Julie was invited by the YMCA Youthquest program to present a workshop on volunteerism. Youthquest is an employment program for young adults 15 -30 years of age who have barriers to employment. They asked for information on locating volunteer jobs and the benefits volunteer work can provide to someone looking for employment. 3. Julie met with "Send Out Cards" for a demonstration of software to be used for sending cards to volunteers. Julie found the process time consuming and unfriendly. It does not allow the usual personal touch that is so important in recognizing a volunteer's contribution. Page 66 of 88 12b) - Minutes of Barrie Library Board mee... 4. Julie arranged the December meeting and luncheon for the Barrie Association of Volunteer Administrators (BAVA). 5. Julie conducted a shelf reading training session for five volunteers. One of our volunteers, Ruth Reynolds, who is now a library board member, assisted with shelf reading training. 6. Julie scheduled volunteers to assist with the drop -in Christmas card activity which was held the week before Christmas as well as for the puppet shows which were held between Christmas and New Years. 7. At the end of December 2010, there were 247 active volunteers compared to 218 for the same time last year. Volunteer hours increased from 9,774 to 10,555. The volunteer hours for 2010 are equivalent to almost 6 full time positions. 8. Julie organized the tenth annual collection of warm clothing for the David Busby Street Centre. 9. In December, Julie sent about 12 boxes of books to the Central North Correctional Centre in Penetanguishene. VII BUILDING 1. Automatic handicapped opening doors have been installed on the washrooms on the main floor. 2. Heather met with City staff regarding renovation required for RFID and will meet with City Staff and the architect in January. 3. 3 Incident Reports were completed in December. A small boy fell, an ambulance was called for a man found unconscious in the main floor men's washroom and a loud individual was removed from the Library by the police. 4. No additional needles were found in the "sharps ":container in the men's main floor washroom or the ladies washroom. PREPARED BY A. Davis DATE January 27, 2011 Page 67 of 88 12b) - Minutes of Barrie Library Board mee... LIBRARY USAGE FOR THE MONTH OF: DECEMBER 2010 SAME MTH CURB PREV CURB PREV YR MTH % +1- YTD YTD 1 CIRCULATION Adult 69,316 66,780 -3.66% 923,063 912,364 -1.16% Children 42,592 42,735 0.34% 618,666 634,730 2.60% TOTAL CIRCULATION 111,908 109,515 -2.14% 1,541,729 1,547,094 0.35% 2 HOLDS PLACED 9,606 10,561 9.94% 142,945 147,454 3.15% 3 INTERLIBRARY LOAN Borrowed 151 156 3.31% 2,349 2,913 24.01% Lent 132 160 21.21% 2,217 2,465 11.19% 4 MEMBERSHIP 18 11 - 38.89% 561 602 7.31% New members 352 306 - 13.07% 7,281 6,900 -5.23% Active Members 55,008 53,710 -2.36% 55,008 53,710 -2.36% In Person Visits 36,464 37,891 3.91% 548,248 554,405 1.12% 5 INFORMATION REQUESTS 474 265 - 44.09% 17,842 17,795 -0.26% a) Main Floor Information 2,081 2,190 5.24% 34,706 33,250 -4.20% b) Second Floor Information 710 728 2.54% 13,636 13,352 -2.08% TOTAL INFORMATION REQUESTS 2,791 2,918 4.55% 48,342 46,602 - 3.60% 6 ON -LINE DATA BASE SEARCHES 15,219 7,476 - 50.88% 141,246 129,983 -7.97% 7 COMMUNITY INFORMATION a) Database records created 7 6 - 14.29% 171 93 -45.61% b) Database records updated 137 168 22.63% 2,260 2,026 - 10.35% a) Events records created 81 108 33.33% 1,506 1,465 -2.72% b) Events records updated 52 116 123.08% 1,113 1,208 8.54% 8 COMMUNITY SERVICES Programs & Tours a) Adult 14 11 - 21.43% 272 242 - 11.03% b) Children/Young Adult 18 11 - 38.89% 561 602 7.31% TOTAL PROGRAMS 32 22 - 31.25% 833 844 1.32% Attendance a) Adult 100 83 - 17.00% 2,679 2,471 -7.76% b) Children/Young Adult 474 265 - 44.09% 17,842 17,795 -0.26% TOTAL ATTENDANCE 574 348 - 39.37% 20,521 20,266 -1.24% VISITS TO LIBRARY WEBSITE 9 (remote and in house) 152,867 484,554 216.98% 2,147,969 2,462,923 14.66% 10 COMPUTER RESERVATIONS 4,834 4,941 2.21% 66,973 67,036 0.09% 11 NEW ITEMS a) Adult 0 1847 0 20,944 b) Children/Young Adult - 3886 0 20,837 Collection size 262,317 284,468 8.44% 262,317 284,468 8.44% 12 VOLUNTEER HOURS 821.0 703.25 - 14.34% 9,771 10,589 8.37% 13 ROOM BOOKINGS 98 88 - 10.20% 1,683 1,601 -4.87% Page 68 of 88 12c) - Highlights of Nottawasaga Valley Co... p,SAG,q AM`� i oat T�t zui NOTTAWASAGA VALLEY CONSERVATION AUTHORITY P HIGHLIGHTS FROM BOARD MEETING ON JANUARY 28, 2011 ' 01C NVCA BOARD OF DIRECTORS MEETING — NO. 12110 and NO. 1/11 January 28, 2011 NVCA GOVERNANCE A report from an Ad Hoc Committee formed to develop roles and responsibilities of the Officers of the NVCA, was presented to the Board. The Chair, Vice - Chair, and Past Chair will now make up the Officers of the Corporation. Recommended roles, responsibilities and honorariums for these positions were approved unanimously. Three of the eighteen member municipalities - the City of Barrie, the Town of Innisfil, and the Township of Oro - Medonte, voluntarily reduced their members from two to one. Weighted voting however will remain in effect for budget decisions. PRESENTATIONS TO OUTGOING BOARD MEMBERS The NVCA thanked the following outgoing Board members for their service: Gerald Poisson, Ron Simpson, Chris Carrier, Ron Henderson, Terry Dowdall, Debbie Fawcett, Gordon Montgomery, Tom Elliott, and Rick Archdekin. Regrets were received from the following out going members: Barry Ward, John McKean, Orville Brown, Robert Walker, Sonny Foley, Brian Mullin, Bill Van Berkel, Rick Milne, Harry Hughes, Reg Cowan, and Cal Patterson. ANNUAL GENERAL MEETING AND ELECTION OF OFFICERS Seventeen new members were welcomed at the Annual General Meeting. Mark Shoreman, Ministry of Natural Resources (MNR) District Manager, brought greetings, and gave a brief presentation recognizing the important partnership between the NVCA, their member municipalities and MNR and then presided over the elections. Elections for the office of Chair and Vice -Chair saw Walter Benotto being acclaimed as Chair, and Joan Sutherland was elected Vice - Chair. Fred Nix continues as Past - Chair. This is Mr. Benotto's third term as Chair of the Authority. i % _101071 VAPDIES007_11:7011 it -1l Officers of the Corporation: Alicia Savage, Township of Clearview Chair: Walter Benotto, Town of Shelburne Brent Preston, Township of Clearview Vice Chair: Joan Sutherland, Town of New Tecumseth Mike Edwards, Town of Collingwood Past Chair: Fred Nix, Town of Mono Kevin Lloyd, Town of Collingwood Dan Davidson, Town of Innisfil Board Members: Darren White, Township of Melancthon Mary Brett, Township of Adjala - Tosorontio Earl Hawkins, Township of Mulmur Percy Way, Township of Amaranth Bob Marrs, Town of New Tecumseth Brian Jackson, City of Barrie Ralph Hough, Township of Oro - Medonte Gail Ardiel, The Town of the Blue Mountains Perry Ritchie, Township of Springwater Rob Keffer, Town of Bradford West Gwillimbury Rick Webster, Township of Springwater Michael Smith, Township of Essa Nina Bifolchi, Town of Wasaga Beach Keith White, Township of Essa George Watson, Town of Wasaga Beach Paul McQueen, Municipality of Grey Highlands For more information contact: Wayne Wilson, CAO /Secretary- Treasurer (705) 424 -1479, ext. 225 wwilson()nvca.on.ca or visit our website: www.nvca.on.ca Future Meetings and Events Board of Directors Meeting — Budget Meeting - February 25/11 Page 69 of 88 12d) - Correspondence dated February 8, 20... February 8, 2011 Member Municipalities Adjala- Tosorontio Amaranth Barrie The Blue Mountains Bradford -West Gwillimbury Clearview Co I I ingwood Essa Grey Highlands Innisfil Melancthon Mono Mulmur New Tecumseth Oro- Medonte Shelburne Springwater Wasaga Beach Watershed Counties Dufferin Grey Simcoe Member of ,A Conservation ONTARIO Na[uml C:harnpinns Mayor Harry Hughes Township of Oro - Medonte 148 Line 7 South Oro, Ontario LOL 2X0 Dear Mayor Hughes: RE: Reduction in municipal representation on the NVCA Board of Directors Thank you for your recent correspondence regarding your Council's decision to support the reduction to one member on the NVCA Board of Directors. As noted in the November 20/10 correspondence sent to all of our member municipalities, the NVCA has the second highest number of board members in the province next to the Toronto Region CA. To that end, the overall objective of the governance change is to increase decision making effectiveness, including efficient communication and involvement of all NVCA board members. Staff and I appreciate your Council's decision to facilitate us in moving forward with a streamlined governance model. Yours in con ry tion , j .- Wayne R. Wilson, B.Sc. CAO /S ecreta ry- Treasurer Celebrating SO Years in Conservation 1960 -2010 NOT] AWASAGA VALLEY CONSERVATION AUTHORITY Centre for Conservation John Hix Conservation Administration Centre Tiffin Conservation Area 8195 8th Line Utopia, On LOM 1TO Telephone: 705.424.1479 Fax: 705.424.2115 Web: www.nvca.on.ca Email: adminOnvca.cn.ca Page 70 of 88 12d) - Correspondence dated February 8, 20... (WGZ &t1olme T � Proud Heritage, Exciting Future December 17, 2010 Wayne Wilson Nottawasaga Valley Conservation Authority John Hix Conservation Administration Centre, Tiffin Conservation Area 81958 th Line Utopia, Ontario LOM 1TO Re: Request for two member municipal representation to consider reducing representation to one member Dear Wayne, At its meeting on December 8, 2010, the Council of the Township of Oro - Medonte adopted the following motion with respect to the above -noted manner: "Be it resolved 1. That the correspondence dated November 30, 2010 from Walter Benotto, Chair, Nottawasaga Valley Conservation Authority re: NVCA Considers Changes to Governance Model - Request for Two Member Municipal Representation to Consider Reducing Representation to One Member be received. 2. That the Township of Oro- Medonte supports the reduction in municipal representation at the NVCA. 3. And that the Nottawasaga Valley Conservation Authority be advised of Council's decision under the Mayor's signature." Thank you for your time and attention to this matter. Yours respectf Ily, Mayor H.S. H es /dbb Cc: Members of Council 148 Line 7 South, Box 100 P: (705) 487 -2171 Www. 0ro- medonte.ca Oro, Ontario LOL 2X0 F: (705) 487 -0133 Page 71 of 88 12e) - Correspondence dated February 11, 2 The Premier of Ontario Legislative Building Queen's Park Toronto, Ontario IV17A 1A1 Le Premier ministre de I'Ontario tdifice de I'Assemblee legislative Queen's Park Toronto (Ontario) M7A 1A1 Ontario February 11, 2011 His Worship H.S. Hughes Mayor Township of Oro - Medonte 148 Line 7 South PO Box 100 Oro, Ontario LOL 2X0 Dear Mayor Hughes: Vs N FES 16 2011 C3RO- MEDON'f E TOWNSHIP Thank you for your letter dated December 17, 2010, informing me of council's support for the resolution adopted by the United Counties of Stormont, Dundas and Glengarry. I appreciate your keeping me informed of council's activities. I note that you have sent a copy of your letter to my colleague the Honourable Dwight Duncan, Minister of Finance. As this issue falls under his responsibility, I trust that the minister will also take council's position into consideration. Thank you again for the update. Please accept my best wishes. Yours truly, C4 - 1-7 Dalton McGuinty Premier c: The Honourable Dwight Duncan Page 72 of 88 12e) - Correspondence dated February 11, 2 4 Township of Proud Heritage, Exciting Future December 17, 2010 The Honourable Dalton McGuinty Premier of Ontario Room 281, Main Legislative Building Toronto, ON M7A 1A4 Re: Farmland and Managed Forest Component of the Ontario Municipal Partnership Fund (OMPF) Dear Mr. McGuinty, At its meeting on December 8, 2010 the Council of the Township of Oro - Medonte received correspondence from the United Counties of Stormont, Dundas & Glengarry regarding the above -noted matter. Council is in support of the United Counties of City of Stormont, Dundas & Glengarry's motion and requests that full provincial reimbursement for the downloaded farm tax rebate and managed forest tax incentive programs. Council adopted the following motion with respect to the above -noted matter: "Be it resolved 1. That the correspondence dated November 5, 2010 from Stormont, Dundas & Glengarry, re: Farmland and Managed Forest Component of the Ontario Municipal Partnership Fund (OMPF) be received. 2. That the Council of the Township of Oro - Medonte supports the Resolution from Stormont, Dundas & Glengarry, re: Farmland and Managed Forest Component of the Ontario Municipal Partnership Fund (OMPF). 3. And that the Premier of Ontario, Minister of Finance, Minister of Agriculture, Food & Rural Affairs, Minister of Municipal Affairs & Housing, the United Counties of Stormont, Dundas & Glengarry, and Garfield Dunlop, MPP Simcoe North be advised of Council's decision under the Mayor's signature." We respectfully request your consideration of Council's resolution of this matter and thank you in advance for your time. Yours res ull Mayor H. S. Hu es /dbb Cc: Members of Council The Honourable Dwight Duncan, Minister of Finance The Honourable Carol Mitchell, Minister of Agriculture, Food & Rural Affairs The Honourable Rick Bartolucci, Minister of Municipal Affairs & Housing Steven Byvelds, Warden, United Counties of Stormont, Dundas & Glengarry Garfield Dunlop, MPP Simcoe North 148 Line 7 South, Box 100 P: ( 705) 487 -2171 www.oro- medonte.ca Oro, Ontario LOL 2X0 F: (705) 487 -0133 Page 73 of 88 12f) - Correspondence dated February 12, 2... 2011 -02 -12 16:34 Michael Szafron (306) 651 -3955 n> 17054870133 P 2/4 Good evening Your Worship and Councillors, I am not ashamed to admit that I am writing today because I need your help. While I have a vision of a future that requires change, that change will not be possible without your support. For this reason, I dearly hope that my words will impart the plea I bring to you to be a part of changes that may unify our great Nation. Over one year ago, began a crusade to change the world and to transform the way people viewed their place in it. My message began with the belief that one person can change the world and like an avalanche that begins with one snowflake, my message resounded across our country and was heard. I write again of the Honey Bee_ Some might not immediately realise how important the Honey Bee is to our way of life. However, it is a truth that Honey Bees are responsible for about a third of the food we eat. It is a truth that they are responsible for about 70 percent of our food crop pollination. It is a truth that they are a keystone species and as such, it is a truth that Honey Bees are the very cornerstone to the sustainability of our agriculture and stability of our environment. This issue is ever more severe because it is also a truth that honey bees have been disappearing for unexplained reasons not only in Canada, but in every country and across every continent where they are raised. The World Organisation for Animal Health (OIE) has reported that there is no one single cause for such alarming worldwide disappearances. Numerous theories abound as to the cause of their disappearances; foremost among them being irresponsible pesticide use, monoculture food crops, parasites, and pathogens. Bernard Vallat, the OIE's director - general, warned, that "Bees contribute to global food security, and their extinction would represent a terrible biological disaster_" According to the Canadian Honey Council, "The value of honey bees to pollination of crops is estimated at over $2 billion annually." The Canadian Association of Professional Apiarists (CAPA) suggests that Canada recently sustained a national honey bee overwintering mortality of 21 percent. This amount of loss is greater than what is considered sustainable. But the fact that Honey Bees have been disappearing at percentages considered unsustainable for over a decade is more than alarming. CAPA warns that although this percentage is lower than the 33.9 percent the previous year, "it is too early to determine whether this decline in mortality constitutes a sustained improvement in colony health." In other words, just because fewer hives died than in the previous years, does not mean we are in the clear. Primary of all known solutions is education, awareness and active participation in a resolution to this crisis. Without understanding that there is a problem, the general public might take for granted the severity of this global issue. It is for this reason that I Page 74 of 88 12f) - Correspondence dated February 12, 2... 2011 -02 -12 16:34 Michael Szafron (306) 651 -3955 nn 17054870133 P 3/4 began my campaign in 2009_ While it proudly originated in Saskatoon SK. it did not end until it spread from coast to coast and found root on the shores of distant lands_ I had a vision that if municipal governments across our Nation were to be unified by a collective proclamation in dedication to the Honey Bee, that more people, through media attention, would be made aware of their alarming decline. In seven provinces across Canada and with the support of over 70 municipal governments, May 29, 2010 was recognised as the first annual "Day of the Honey Bee ". It was officially recognised in declaration by two provincial governments and recorded in the Legislative Assembly Hansard of a third. The Standing Committee on Agriculture and Agri -Food Canada suggested, "That the Government (of Canada) follow in the footsteps of the Province of Saskatchewan... ...by proclaiming May 29, 2010 as the National Day of the Honey Bee and that this be reported to the House." As a result of this amazing support, more people learned about the plight of Honey Bees. All across Canada and abroad, beekeepers, apiarists, beekeeping associations, farmer's markets, university groups and other individuals planned activities and events on May 29 to educate and inform the public. it is my hope that with my words, you may add to this continued success. And now therefore, I do humbly request: that your Worship and Council, on behalf of your citizenry, resolve to proclaim May 29 2011 as the second annual "Day of the Honey Bee;" and that this proclamation be issued in perpetuity; that in the event that proclamations are not issued in perpetuity as a matter of policy, that it be understood and accepted, requests will be made annually for as long as I am able or when such time passes that a proclamation is no longer required to raise awareness of the plight of the Honey Bee; that in the event that proclamations are not issued as a matter of policy, that this letter be chronicled for posterity in your records as information; that in the event that there is a public ban on beekeeping within your jurisdiction, that in collaboration with your provincial apiarist and respecting your provincial regulations that this ban be lifted; effectively legalizing beekeeping for Hobbyists within your jurisdiction; that considering pesticide use is foremost among causes of worldwide Honey Bee decline, that a motion be passed to review the use of pesticides by municipal authorities, school boards and private residents; especially on flowering plant -life while in bloom within this government's jurisdiction; Page 75 of 88 12f) - Correspondence dated February 12, 2... 2011 -02 -12 16:35 Michael Szafron (306) 651 -3955 >n 17054870133 P 4/4 that Your Worship and Council resolve to, in collaboration with your provincial apiarist and respecting provincial regulations, consider initiating a Honey Bee hive on municipal grounds, in a show of support for the Honey Bee industry, Green initiatives, bio- sustainability and in an attempt to recoup distressingly dwindling Honey Bee populations, and that in the event a proclamation and or response are issued, that it be sent to, for the purpose of keeping accurate tally and record. "Day of the Honey Bee" 129 Avenue E South Saskatoon, Saskatchewan 57M — 1R7 I thank you for your time and your considerations, Sincerely, Clinton Shane Ekdahl Founder of "Day of the Honey Bee" 129 Avenue E South Saskatoon, Saskatchewan, S7M 1 R7 1 (306) 651 — 3955 cccssseee@hotmail.co.uk Page 76 of 88 13a) - Correspondence dated February 3, 20... February 3, 2011 Doug Irwin Township of Oro — Medonte Mr. Irwin, On Behalf of the Ontario Cycling Association, I would like to request partial road closure of the 6 Line of Oro, North of Old Barrie Road for approx 500 m. The road closure would allow for bicycle crossing from Hardwood Ski and Bike trails onto a Country Forest section for the Summer Epic 8 Hour on July 23, 2011 This event is fully sanctioned and insured through the Ontario Cycling Association ($5 Million), and will have Township of Oro - Medonte named as an additional insured. The race organization will provide "marshals" at the closure and crossing points to ensure rider safety. The riders will be purely crossing the road, back and forth at one point, not travelling along the road at all. Permission for the same events has been granted annually since 2004, with no apparent problems. Below is the proposed letter distributed to all mailboxes on the 6 t1 Line between Old Barrie Rd and Bass Lake Side Rd. Please let me know if you require any more information. Thank you for your consideration. Glenn Meeuwisse Pulse Racing Inc. 4285 Forestwood Dr. Orillia, ON, L3V 61-13 Ph (705) 259 -2900 Fax (705) 359 -2901 cc. Jack Sasseville, Hardwood Ski and Bike Page 77 of 88 13a) - Correspondence dated February 3, 20... Dear Neighbor, Hardwood Ski and Bike will be hosting the Summer Epic 8 Hour this Saturday July 23. As part of the event riders will be crossing the 6 line of Oro just north of Old Barrie Road by Hardwood Hills. It is simply a road crossing, and riders will not be traveling along the road. The Township has approved a partial road closure at this point, and the road will be partially barricaded to allow local traffic. The actual crossing point will be controlled by race officials, and we will endeavor to minimize any delay to local traffic. We appreciate your consideration and support of these healthy and fun events. Please feel free to contact myself if you have any concerns or questions. Thank you, Glenn Meeuwissc Per: Hardwood Ski and Bike 487 -3775 Page 78 of 88 13b) - Correspondence dated February 14, 2... Isabel braith 1 ��N 14 L eshore Rd E )ROAMEDO On v'0WNSHJ -3V 6 1 .__ a.._ February 14, 2011 J Douglas Irwin Director, Corporate Services Oro Medonte Township 148 Line 7S, Box 100 Oro, Ontario LOL 2X0 Re: By -Law No. 2008 -159 Dear Sir, I recently received a notice that I am in contravention of the above By law. I am writing to receive permission in writing to remove the snow from my property and have the contractor move it to the lake side. The contractor pushes the snow off my property because of the problem with flooding. Every spring the road floods from the lake onto my drive and even my garage as the property is very low, and the ditch allowing the water to drain to the lake is very shallow. The contractor has talked to Gerry Ball about where he pushes the snow and he always makes sure it is well off the road and does not interfere with the regular snow removal on the road. I would appreciate a response to this request as soon a-s possible. Sincerely Is-�bdGalbraith Page 79 of 88 13b) - Correspondence dated February 14, 2... r� M T W Z J 1 O� MI O� O A LAKE SIMCOE SUBJECT PROPERTY Page 80 of 88 15a) - A By -law to Continue an Accessibili... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -027 A By -law to Continue an Accessibility Advisory Committee And to Repeal By -law Nos. 2007 -002 and 2007 -019 WHEREAS Section 12 (1) of the Ontarians with Disabilities Act, 2001, S.O. 2001, c.32, as amended, provides that the council of every municipality having a population of not less than 10,000 shall establish or continue an accessibility advisory committee; AND WHEREAS Section 29, of the Accessibility for Ontarians with Disabilities Act, 2005, S.O. 2005, c. 11 provides that the council of every municipality having a population of not less than 10,000 shall establish an accessibility advisory committee or continue any such committee that was established before the day this section comes into force; AND WHEREAS Section 224 of the Municipal Act 2001, S.O. 2001, c.25, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte deems it desirable to pass a by -law to continue an Accessibility Advisory Committee; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That an Accessibility Advisory Committee be continued, and that such Committee be known as the Oro - Medonte Accessibility Advisory Committee. 2. That the purpose of the Oro - Medonte Accessibility Advisory Committee shall be to promote equal opportunity and access for all persons, regardless of needs, in order that all persons may participate as fully as possible in all aspects of community life in the Township of Oro - Medonte. 3. That the mandate of the Oro - Medonte Accessibility Advisory Committee shall be: a) To act as an advisory body to Council. All recommendations shall be forwarded to Council for consideration; b) To review the Accessibility Plan annually and recommend goals and objectives relating to accessibility issues in the Township, for Council consideration. 4. That the following persons shall be appointed as members of the Oro - Medonte Accessibility Advisory Committee for the term of the Council that appointed them or until their successors are appointed. Where a member ceases to be a member before the expiration of his or her term, Council may appoint another eligible person for the unexpired portion of the term: One (1) Council Member (Chair) Three (3) Members of the Public Mayor (ex- officio) 5. That one (1) member of Council shall be a non - voting member of the Oro - Medonte Accessibility Advisory Committee. 6. That persons appointed to the Oro - Medonte Accessibility Advisory Committee shall be paid such remuneration and as outlined in the Remuneration By -Law. Page 81 of 88 15a) - A By -law to Continue an Accessibili... 7. That By -law Nos. 2007 -002 and 2007 -019 are hereby repealed in their entirety. 8. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 23 DAY OF FEBRUARY, 2011. Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 82 of 88 15b) - A By -law to Appoint Representatives... I 71•1:T- ArI•PH1ar:I:11111L•PJ1k & :11101:901:1015 iTd:1•191,r11:1 BY -LAW NO. 2011 -032 A By -law to Appoint Representatives to the Lake Simcoe Regional Airport Board of Directors And to Repeal By -law No. 2010 -122 WHEREAS Section 203(1) of the Municipal Act, 2001, as amended, and Ontario Regulation 599/06, as amended by Amended Ontario Regulation 371/07, permits the establishment of a new corporation formed under the Business Corporations Act (Ontario) and designated as a "municipal services corporation "'; AND WHEREAS the City of Barrie and the Township of Oro - Medonte have agreed to transfer the assets, liabilities and undertakings associated with the Lake Simcoe Regional Airport, to the Corporation of "Lake Simcoe Regional Airport Inc. ", a company formed under the Business Corporations Act (Ontario) and designated as a "municipal services corporation" under the Municipal Act, 2001, as amended, and the regulations there under; AND WHEREAS the City of Barrie and the Township of Oro - Medonte have entered into the Lake Simcoe Regional Airport Agreement, as authorized by Oro - Medonte By -law No. 2010 -015, for the operation, management and improvement of the Airport and the governance of the Corporation by its shareholders thereof; AND WHEREAS Section 3.01 of the Lake Simcoe Regional Airport Agreement identifies that the Board of Directors shall consist of seven (7) members, five (5) members of the Board shall be appointed by Barrie and two (2) members of the Board shall be appointed by Oro - Medonte; AND WHEREAS the Township of Oro - Medonte did advise the City of Barrie, for their approval, in accordance with Section 6.09 of the Lake Simcoe Regional Airport Agreement, of its appointees to the Board of Directors of the Lake Simcoe Regional Airport; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That Councillor Crawford and Len Leach be appointed to the Lake Simcoe Regional Airport Board of Directors, as the Township of Oro - Medonte representatives, for the 2011 Term. And That By -law No. 2010 -122 is hereby repealed in its entirety. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 23 DAY OF FEBRUARY, 2011. Ira�•�•1:71•1 �_ �r�•1,�•1�r :I��H�J1�6y:111.1�•1 Z•��d�I�L1��r�1 Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 83 of 88 15c) - A By -law to authorize the execution... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -033 A By -law to authorize the execution of a Tax Arrears Extension Agreement WHEREAS The Corporation of the Township of Oro - Medonte has registered on the 1St day of October, 2009 a tax arrears certificate against the land described in Schedule "A" attached hereto and forming part of this By -Law; AND WHEREAS Section 378 of the Municipal Act, 2001, S.O., 2001, c.25, as amended, provides that a municipality may by By -law authorize an agreement with the owner of such land to extend the period of time, which the cancellation price payable on the land is to be paid. NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That an agreement be entered into by the Corporation with the owners of the land described in Schedule "A" to extend the time period in which the cancellation price payable on this land is to be paid beyond October 1 2010. 2. That the agreement be substantially the same form and contain the same terms and conditions as set out in Schedule "B" attached hereto and forming part of this by -law. 3. That the Mayor and Clerk be authorized to enter into the agreement on behalf of the Corporation. 4. That By -law No. 2010 -167 is hereby repealed 5. And That This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 23 DAY OF FEBRUARY, 2011. 19710101: 1ae]:7A I Eel Kola 9:1:0CHTJIk' 6y:IIZe7:re]3015 �d 1BI01ZkAy Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 84 of 88 15c) - A By -law to authorize the execution... Schedule "A" to By -law No. 2011 -33 for The Corporation of the Township of Oro - Medonte Description of the land: Roll # 43 46 010 002 06800 CON 3 S PT LOT 20 RP 51 R17111 PARTS 1 & 2 RP 51 R30585 PART 2 Page 85 of 88 15c) - A By -law to authorize the execution... Schedule "B" to By -law No. 2011 -33 for The Corporation of the Township of Oro - Medonte THIS AGREEMENT made in triplicate the 23rd day of February, 2011. BETWEEN THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Hereinafter called the "Corporation" and COMBUSTION RESEARCH CANADA ENVIRONMENTAL INC. Hereinafter called the "Owner" WHEREAS the owner is the owner of the land in the Township of Oro - Medonte described in Schedule "A" attached hereto and forming part of this agreement. AND WHEREAS the said land is in arrears of taxes on the 31st day of January, 2011 in the amount of $190,715.37 and a tax arrears certificate was registered in the Registry Office on the 1st day of October, 2009 in respect of the said land. AND WHEREAS pursuant to Section 378 of the Municipal Act, 2001, S.O. 2001, C.25 as amended a municipality may by By -law, authorize an extension agreement be entered into by the Corporation with the landowner to extend the period of time in which the cancellation price in respect to the said land is to be paid. NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises and of the covenants and obligations hereinafter contained, it is hereby agreed as follows: 1. The Owner agrees to pay to the Corporation the sum of $4,200.00 (four thousand two hundred) dollars monthly, commencing on the 15th day of March, 2011 to and including the 15th day of March, 2019. 2. In addition to paying the amounts provided for in Clause 1, the Owner agrees to pay all taxes levied on the land as they become due during the tenor of this Agreement. 3. Notwithstanding any of the provisions of this Agreement, the Municipal Act, 2001, S.O. 2001, C.25, as amended, shall continue to apply to the collection and enforcement of all tax arrears and all taxes except that the Treasurer and the collector of taxes of the Corporation, without waiving the statutory rights and powers of the municipality or of the Treasurer, shall not enforce collections of such tax payments, except as set out in Clauses 1 and 2, during the time the Agreement is in force so long as the Owner is not in default hereunder. 4. In the event the Owner defaults in any payments required by this Agreement, this Agreement upon notice being given to the Owner by the Corporation, shall be terminated and the Owner shall be placed in the position he or she was before this Agreement was entered into. In the event of a default, this Agreement shall cease to be considered a subsisting agreement on the day that the notice of termination is sent to the Owner. 5. Immediately upon the Owner making all the payments required under paragraphs 1 and 2, this Agreement shall be terminated and, the Treasurer shall forthwith register a tax arrears cancellation certificate in respect of the said land. 6. Notwithstanding the provisions of paragraphs 1 and 2, the Owner and any other person may at any time pay the balance of the cancellation price and upon receipt of the aforesaid payment by the Corporation, this Agreement shall terminate and the Treasurer shall forthwith register a tax arrears cancellation certificate. Page 86 of 88 15c) - A By -law to authorize the execution... Page 2 Schedule "B" By -Law No. 2010 -167 7. This Agreement shall extend to and be binding upon and ensure to the benefit of the Parties and to their respective heirs, successors and assigns. 8. If any paragraph or part of paragraphs in this Agreement be illegal or unenforceable, it or they shall be considered separate and severable from the Agreement and the remaining provisions of the Agreement shall remain in force and effect and shall be binding upon the Parties hereto as though the said paragraph or paragraphs or part or parts of paragraphs had never been included. 9. Any notice required to be given to the Owners hereunder shall be sufficiently given if sent by registered post to the Owners at the following address: 74 Oro Medonte Line 3 N Shanty Bay, ON LOL 21-0 In WITNESS WHEREOF the Owners has hereunto set his hand and seal and the Corporation has caused its Corporate Seal to be hereunto affixed, attested by its proper Officers. SIGNED, SEALED AND DELIVERED IN THE PRESENCES OF Witness Mayor, H.S. Hughes Witness Clerk, J. Douglas Irwin Witness Signing Officer, Page 87 of 88 18a) - Being a By -Law to Confirm the Proce... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -026 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, February 23, 2011. THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held on Wednesday, February 23, 2011, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 23 DAY OF FEBRUARY, 2011. � � .1- [ • L 7 :71 • 7 :7nr � [ • L H ] � � : I � � • P J 1 � 6y :111 • ] � • 7 : Z • � J, I � • L l , r r � Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 88 of 88