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02 09 2011 Council Minutes0; proud Herit'tge, F_xciring Fatrrre Wednesday, February 9, 2011 THE TOWNSHIP OF ORO-MEDONTE REGULAR COUNCIL MEETING MINUTES Council Chambers 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans TIME: 3:06 p.m. Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Finance/Treasurer/Deputy CAO; Doug Irwin, Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services; Donna Hewitt, Director of Corporate Strategic Initiatives; Richard Playfair, Director of Fire and Emergency Services; Hugh Murray, Deputy Fire Chief; Jerry Ball, Director of Transportation and Environmental Services; Tamara Obee, Manager Health & Safety, Human Resources; Janette Teeter, Deputy Clerk. Also Present: Rick and Carol Weafer, Donna Kenwell, Alex Aneroussos, Ann Budge, Ann Truyens, Wendy Parkinson, Jennifer Burden, Tammy Woodrow, Randy Hazlett, Lila Osborne, Simon Kennedy, Lynn Patkau 1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer/moment of reflection. Page 1 of 16 Council Meeting Minutes - February 9, 2011 2. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda. Motion No. C110209-1 Moved by Crawford, Seconded by Meyer Be it resolved that the agenda for the Council meeting of February 9, 2011 be received and adopted as amended to withdraw Items 4c) Andria Leigh, Director of Development Services re: Litigation affecting the municipality (Concession 2, Part of Block A (Oro)); and 10d) Report No. DS 2011-04, Andria Leigh, Director of Development Services re: OMEGA - Review of Mandate and Committee Composition to be brought forward to the February 23, 2011 meeting. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST: None declared. Item 10a) was dealt with at this time. 4. CLOSED SESSION ITEMS: a) Motion to go in Closed Session. Motion No. C110209-2 Moved by Crawford, Seconded by Evans Be it resolved that we do now go in Closed Session at 6:10 p.m. to discuss • Solicitor-client privilege, • Personal matters about an identifiable individual. Carried. Page 2 of 16 Council Meeting Minutes - February 9, 2011 b) Motion to Rise and Report. Motion No. C110209-3 Moved by Meyer, Seconded by Crawford Be it resolved that we do now Rise at 6:50 p.m. and Recess until 7:00 p.m. at which time we shall Report on the Closed Session Items 4d) and 4e). Carried. c) Andria Leigh, Director of Development Services re: Litigation affecting the municipality (Concession 2, Part of Block A (Oro)). This item was withdrawn. d) Doug Irwin, Director of Corporate Services/Clerk re: Solicitor-client privilege (Shanty Bay Boathouse). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Richard Playfair, Director of Fire & Emergency Services; Tamara Obee, Manager, Health & Safety, Human Resources. Motion No. C110209-4 Moved by Lancaster, Seconded by Coutanche Be it resolved 1. That Confidential Report No. CS 2011-04, Doug Irwin, Director of Corporate Services/Clerk re: Solicitor-client privilege (Shanty Bay Boathouse) be received and adopted. 2. That the request for a Quit Claim be denied pursuant to Section 16 of the Real Property Limitations Act. 3. That the owner of 22 Bay Street be offered an Encroachment and License Agreement with respect to the boathouse located on the Township lands which contain the Shanty Bay Wharf. 4. And Further That the applicant be advised of Council's decision under the Director of Corporate Services/Clerk's signature. Carried. Page 3 of 16 Council Meeting Minutes - February 9, 2011 e) Robin Dunn, Chief Administrative Officer, re: Personal matters about an identifiable individual (Staffing Update). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services/Clerk; Richard Playfair, Director of Fire & Emergency Services; Tamara Obee, Manager, Health & Safety, Human Resources. Motion No. C110209-5 Moved by Coutanche, Seconded by Meyer Be it resolved that the confidential correspondence presented by Robin Dunn, Chief Administrative Officer and verbal information presented by Tamara Obee, Manager Health & Safety, Human Resources and Richard Playfair, Director of Fire & Emergency Services re: Personal matters about an identifiable individual (Staffing Update) be received; and that the confidential correspondence dated February 1, 2011 (Bowman) be received with regret. Carried. 5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST: 6. MINUTES OF COUNCIL AND COMMITTEES: a) Minutes of Council meeting held on February 2, 2011. Motion No. C110209-6 Moved by Lancaster, Seconded by Crawford Be it resolved that the draft minutes of the Council meeting held on February 2, 2011 be received and adopted as printed and circulated. Carried. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: None. Page 4 of 16 Council Meeting Minutes - February 9, 2011 9. DEPUTATIONS: a) Lynn Patkau re: Springwater Township Library Service Contract. A PowerPoint presentation was presented. Correspondence was distributed to members of Council and staff. Motion No. C110209-7 Moved by Crawford, Seconded by Lancaster Be it resolved that the correspondence dated January 31, 2011 and PowerPoint presentation dated February 8, 2011 and presented by Lynn Patkau re: Springwater Township Library Service Contract be received. Carried. b) Simon Kennedy, Lila Osborne re: Moonstone Elementary School. Correspondence was distributed to members of Council and staff. Motion No. C110209-8 Moved by Coutanche, Seconded by Meyer Be it resolved that the correspondence dated February 1 and 9, 2011 and information presented by Simon Kennedy and Lila Osborne re: Moonstone Elementary School be received. And Whereas the Moonstone Elementary School and other rural schools face possible closure under an Accommodation Review. Therefore Be it Resolved that the Council of the Township of Oro-Medonte supports rural schools as Council recognizes the benefits that rural schools bring a quality of education students receive from measureable statistics of Educational Quality and Accountability Office (EPAO) and in one-on-one teaching and learning environments. And Further That this resolution be forwarded, under the Mayor's signature, to Premier Dalton McGuinty, the Ministry of Education, Simcoe County District School Board, Garfield Dunlop, MPP, Simcoe County municipalities and circulation through AMO for their consideration and endorsement. Carried. Page 5 of 16 Council Meeting Minutes - February 9, 2011 Motion No. C110209-9 Moved by Meyer, Seconded by Lancaster Be it resolved that the request from Simon Kennedy, Moonstone Elementary Enhancement Team (M.E.E.T.) to waive the file search fee of $50.00 for the Moonstone Elementary School's file search fee be denied; And Further That the applicant be advised of Council's decision under the Director of Development Services' signature. Defeated. 10. REPORTS OF MUNICIPAL OFFICERS: a) Robin Dunn, Chief Administrative Officer, re: 2011 Budget Deliberations. Correspondence was distributed to members of Council and staff. Motion No. C110209-10 Moved by Evans, Seconded by Lancaster Be it resolved that the correspondence presented by Robin Dunn, Chief Administrative Officer and the Senior Management Team re: 2011 Budget Deliberations be received; and further that the matter be brought forward to the February 23, 2011 Council meeting at 3:00 p.m. Carried. Council recessed at 5:10 p.m. and reconvened at 6:10 p.m. b) Report No. CS 2011-02, Doug Irwin, Director of Corporate Services/Clerk re: Accessibility Advisory Committee Structure for 2010-2014 Term of Council. Motion No. C110209-11 Moved by Evans, Seconded by Crawford Be it resolved 1. That Report No. CS 2011-02, Doug Irwin, Director of Corporate Services/Clerk re: Accessibility Advisory Committee Structure for 2010-2014 Term of Council be received and adopted. 2. That the Oro-Medonte Accessibility Advisory Committee be continued for the 2010- 2014 Term of Council with a composition of one (1) member of Council (Chair), three (3) public members residing within the Township of Oro-Medonte and the Mayor as an ex-officio member. 3. That the appropriate by-law be brought forward for Council's consideration. 4. And Further That staff proceed accordingly to advertise and report back to Council with the applications received. Carried. Page 6 of 16 Council Meeting Minutes - February 9, 2011 c) Report No. CS 2011-03, Doug Irwin, Director of Corporate Services/Clerk, re: Recreation Technical Support Group Structure for 2010-2014 Term of Council. Motion No. C110209-12 Moved by Crawford, Seconded by Meyer Be it resolved that the motion with respect to Report No. CS 2011-03, Doug Irwin, Director of Corporate Service/Clerk re: Recreation Technical Support Group Structure for 2010-2014 Term of Council be deferred until the February 23, 2011 meeting for further discussion. Carried. Motion No. C110209-13 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. CS 2011-03, Doug Irwin, Director of Corporate Services/Clerk, re: Recreation Technical Support Group Structure for 2010-2014 Term of Council be received and adopted. 2. That the Oro-Medonte Recreation Technical Support Group be continued for the 2010-2014 Term of Council with a composition of two (2) members of Council (Chair), five (5) public members residing within the Township of Oro-Medonte and the Mayor as an ex-officio member. 3. That that the appropriate by-law be brought forward for Council's consideration. 4. And Further That staff proceed accordingly to advertise and report back to Council with the applications received. Deferred. d) Report No. DS 2011-04, Andria Leigh, Director of Development Services re: OMEGA - Review of Mandate and Committee Composition [to be distributed at meeting]. This item was withdrawn. Page 7 of 16 Council Meeting Minutes - February 9, 2011 e) Report No. DS 2011-05, Andria Leigh, Director of Development Services re: Request for Extension of Draft Plan Approval. Motion No. C110209-14 Moved by Crawford, Seconded by Meyer Be it resolved 1. That Report No. DS 2011-05, Andria Leigh, Director of Development Services re: Request for Extension of Draft Plan Approval be received and adopted. 2. That the extensions to draft plan approval for 2063334 Ontario Inc. (formerly Keyzer) 43-OM-90082 and J. Johnston Construction Limited 43-OM-93003 for a period of one year, until February 28, 2012, be approved. 3. That the extension to draft plan approval for 1452711 Ontario Limited/Capobianco for a period of two years, until February 28, 2013, be approved. 4. And Further That the affected owners be advised of Council's decision under the Director of Development Services' signature. Carried. f) Report No. CSI 2011-01, Donna Hewitt, Director of Corporate & Strategic Initiatives re: Corporate Strategic Plan [to be distributed at meeting]. Motion No. 110209-15 Moved by Crawford, Seconded by Evans Be it resolved 1. That Report No. CSI 2011-01, Donna Hewitt, Director of Corporate & Strategic Initiatives re: Corporate Strategic Plan be received and adopted. 2. That the strategies, as presented as the draft Corporate Strategic Plan, be approved. 3. And Further That the Director of Corporate & Strategic Initiatives proceed with the Next Steps as identified in Report No. CSI 2011-01. Carried. Page 8 of 16 Council Meeting Minutes - February 9, 2011 g) Report No. CSI 2011-02, Donna Hewitt, Director of Corporate & Strategic Initiatives re: Economic Development Update [to be distributed at meeting]. Motion No. 110209-16 Moved by Hough, Seconded by Meyer Be it resolved 1. That Report No. CSI 2011-02, Donna Hewitt, Director of Corporate & Strategic Initiatives re: Economic Development Update be received and adopted. 2. That the recommendations outlined in Report No. CSI 2011-02 be approved. 3. And Further That Ms. Cheryl Govier, Ministry of Agriculture, Food and Rural Affairs be notified of Council's decision under the Director of Corporate & Strategic Initiatives' signature. Carried. 11. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, correspondence from United Way of Greater Simcoe County re, Annual Award Ceremony and 2010 Campaign Achievement Announcement, Georgian Downs, Thursday, February 17, 2011. Motion No. 110209-17 Moved by Lancaster, Seconded by Coutanche Be it resolved that the correspondence from United Way of Greater Simcoe County re, Annual Award Ceremony and 2010 Campaign Achievement Announcement, Georgian Downs, Thursday, February 17, 2011 and presented by Mayor H.S. Hughes be received; that Mayor H.S. Hughes be authorized to attend; and that the CAO's office RSVP accordingly. Carried. Page 9 of 16 Council Meeting Minutes - February 9, 2011 12. CONSENT AGENDA: a) Announcements of Interest to the Public - For Receipt. i) Notice of Public Information Open House No. 1, Public Comments Invited, Township of Tay, Tay Area Water Treatment Plan, Class Environmental Assessment - Schedule C, Thursday, February 10, 2011, 7:00-9:00 p.m., Township of Tay Office. b) Minutes of Nottawasaga Valley Conservation Authority Board meeting held on December 10, 2010. Staff Recommendation: Receive. c) Minutes of Barrie Public Library Board meeting held on November 25, 2010. Staff Recommendation: Receive. d) Minutes of Midland Public Library Board meeting held on December 9, 2010. Staff Recommendation: Receive. e) Minutes of Lake Simcoe Region Conservation Authority meeting held on December 17, 2010 and highlights of meeting held on January 28, 2011. Staff Recommendation: Receive. f) Correspondence dated January 25, 2011 from Denton Byers, Senior Project Manager, McIntosh Perry Consulting Engineers Ltd., re: Detail Design for the Rehabilitation of Highway 400 from Simcoe Road 19 to North Junction of Hwy 12 / Simcoe Road 16 Northbound & Southbound. Staff Recommendation: Receive. g) Proposed Growth Plan Amendment 1 to the Growth Plan for the Greater Golden Horseshoe, 2006, correspondence dated: 1. January 28, 2011 from County of Simcoe 2. January 31, 2011 from Township of Springwater, 3. January 27, 2011 from Town of New Tecumseth, 4. January 31, 2011 from Town of Innisfil, 5. January 28, 2011 from Town of Collingwood, 6. January 28, 2011 from Clearview Township. 7. January 24, 2011 from Township of Essa, 8. January 27, 2011 from Township of Severn, 9. January 26, 2011 from Township of Adjala-Tosorontio, 10. December 16, 2010 from Township of Tay, 11. January 26, 2011 from Lake Simcoe Regional Airport, 12. January 28, 2011 from Lake Simcoe Region Conservation Authority, 13. January 31, 2011 from Morgan Planning & Development Inc., 14. January 31, 2011 from Davies Howe Partners LLP., 15. January 31, 2011 from Ontario Professional Planners Institute. Staff Recommendation: Receive. Page 10 of 16 Council Meeting Minutes - February 9, 2011 h) Correspondence received February 3, 2011 from Bernard Pope re: Presentation to Pre- Budget Consultation for Garfield Dunlop, February 2 and 3, 2011. Staff Recommendation: Receive. Motion No. 110209-18 Moved by Meyer, Seconded by Hough Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed. a) Announcements of Interest to the Public - For Receipt. i) Notice of Public Information Open House No. 1, Public Comments Invited, Township of Tay, Tay Area Water Treatment Plan, Class Environmental Assessment - Schedule C, Thursday, February 10, 2011, 7:00-9:00 p.m., Township of Tay Office) Correspondence dated January 25, 2011 from Denton Byers, Senior Project Manager, McIntosh Perry Consulting Engineers Ltd., re: Detail Design for the Rehabilitation of Highway 400 from Simcoe Road 19 to North Junction of Hwy 12 / Simcoe Road 16 Northbound & Southbound. ii) Oro Station Community Hall Events, February 20 & 21, 2011. b) Minutes of Nottawasaga Valley Conservation Authority Board meeting held on December 10, 2010. Received. c) Minutes of Barrie Public Library Board meeting held on November 25, 2010. Received. d) Minutes of Midland Public Library Board meeting held on December 9, 2010. Received. e) Minutes of Lake Simcoe Region Conservation Authority meeting held on December 17, 2010 and highlights of meeting held on January 28, 2011. Received. f) Correspondence dated January 25, 2011 from Denton Byers, Senior Project Manager, McIntosh Perry Consulting Engineers Ltd., re: Detail Design for the Rehabilitation of Highway 400 from Simcoe Road 19 to North Junction of Hwy 12 / Simcoe Road 16 Northbound & Southbound. Received. Page 11 of 16 Council Meeting Minutes – February 9, 2011 g) Proposed Growth Plan Amendment 1 to the Growth Plan for the Greater Golden Horseshoe, 2006: 1. Corresp. dated January 28, 2001 from County of Simcoe, 2. Corresp. dated January 31, 20011 from Township of Springwater, 3. Corresp. dated January 27, 2011 from Town of New Tecumseth, 4. Corresp. dated January 31, 2011 from Town of Innisfil, 5. Corresp. dated January 28, 2011 from Town of Collingwood, 6. Corresp. dated January 28, 2011 from Clearview Township. 7. Corresp. dated January 24, 2011 from Township of Essa, 8. Corresp. dated January 27, 2011 from Township of Severn, 9. Corresp. dated January 26, 2011 from Township of Adjala-Tosorontio, 10. Corresp. dated December 16, 2010 from Township of Tay, 11. Corresp. dated January 26, 2011 from Lake Simcoe Regional Airport, 12. Corresp. dated January 28, 2011 from Lake Simcoe Region Conservation Authority, 13. Corresp. dated January 31, 2011 from Morgan Planning & Development Inc., 14. Corresp. dated January 31, 2011 from Davies Howe Partners LLP. 15. Corresp. dated January 31, 2011 from Ontario Professional Planners Institute Received. h) Correspondence received February 3, 2011 from Bernard Pope re: Presentation to Pre-Budget Consultation for Garfield Dunlop, February 2 and 3, 2011. Received. Carried. 13.COMMUNICATIONS: a) Correspondence dated January 31, 2011 from The Rev. Janet Read-Hockin, St. Thomas Anglican Church re: Request to Waive Building Permit Fee. Motion No. C110209-19 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That the correspondence dated January 31, 2011 from The Rev. Janet Read-Hockin, St. Thomas Anglican Church re: Request to Waive Building Permit Fee be received. 2. That the request to waive the Building Permit fee be denied for St. Thomas Anglican Church located at 28 Church Street, R.R. #3, Shanty Bay. 3. And Further That the applicant be advised of Council's decision under the Director of Development Services' signature. Defeated. 1216 Page of Council Meeting Minutes - February 9, 2011 b) Correspondence dated January 24, 2011 from Town of Collingwood re: NVCA Draft 2011 Budget Notice. Motion No. C110209-20 (Amendment) Moved by Evans, Seconded by Crawford Be it resolved that the motion with respect to the correspondence dated January 24, 2011 from Town of Collingwood re: NVCA Draft 2011 Budget Notice be amended to add: "2. That the Council of the Township of Oro-Medonte supports the Town of Collingwood's resolution. 3. And Further That the NVCA member municipalities and the Nottawasaga Valley Conservation Authority be advised of Council's decision under the Mayor's signature." Carried. Motion No. C110209-21 Moved by Meyer, Seconded by Hough Be it resolved 1. That the correspondence dated January 24, 2011 from Town of Collingwood re: NVCA Draft 2011 Budget Notice be received. 2. That the Council of the Township of Oro-Medonte supports the Town of Collingwood's resolution. 3. And Further That the NVCA member municipalities and the Nottawasaga Valley Conservation Authority be advised of Council's decision under the Mayor's signature. Carried as Amended. c) Correspondence received January 31, 3011 re: Summary of Proposed Copeland Forest Inventory and Stewardship Project. Motion No. C110209-22 Moved by Crawford, Seconded by Lancaster Be it resolved that the correspondence received January 31, 2011 re: Summary of Proposed Copeland Forest Inventory and Stewardship Project be received and support the project, in principle; and that the Couchiching Conservancy be advised accordingly under the Mayor's signature. Carried. Page 13 of 16 Council Meeting Minutes - February 9, 2011 d) Correspondence from Dale Moore, Fire Protection Advisor - Southwest Region, Office of the Fire Marshal, re: Essentials of Municipal Fire Protection for Municipal Decision Makers at Township of Springwater, March 10, 2011. Motion No. C110209-23 Moved by Hough, Seconded by Meyer Be it resolved that the correspondence from Dale Moore, Fire Protection Advisor - Southwest Region, Office of the Fire Marshal, re: Essentials of Municipal Fire Protection for Municipal Decision Makers at Township of Springwater, March 10, 2011 be received; that Councillor Crawford be authorized to attend; and further that the CAD's office register the attendee. Carried. 14. NOTICE OF MOTIONS: None. 15. BY-LAWS: a) By-Law No. 2011-025 A By-Law to Amend By-Law, 2010-093, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-law). b) By-Law No. 2011-029 A By-law to Continue a Citizen/Senior of the Year Advisory Group for the Township of Oro-Medonte and repeal By-Law No. 2010-042. Motion No. C110209-24 Moved by Hough, Seconded by Evans Be it resolved that By-law No. 2011-025, A By-law to Amend By-law 2010-093, "A By- law of the Corporation of the Township of Oro-Medonte to Provide for the imposition of Fees or Charges (Fees & Charges By-law)" be deferred to the March 2, 2011 Council meeting. Carried. Page 14 of 16 Council Meeting Minutes - February 9, 2011 Motion No. C110209-25 Moved by Lancaster, Seconded by Coutanche Be it resolved that the following by-law: b) By-Law No. 2011-029, A By-law to Continue a Citizen/Senior of the Year Advisory Group for the Township of Oro-Medonte and repeal By-Law No. 2010-042, be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: , 17. CLOSED SESSION ITEMS (UNFINISHED ITEMS): y' None. 18. CONFIRMATION BY-LAW: a) By-Law No. 2011-024 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, February 9, 2011. Motion No. C110209-26 Moved by Hough, Seconded by Meyer Be it resolved that By-Law No. 2011-024, being a by-law to confirm the proceedings of the Council meeting held on Wednesday, February 9, 2011 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 15 of 16 Council Meeting Minutes - February 9, 2011 19.ADJOURNMENT: a) Motion to Adjourn. Motion No. C110209-27 Moved by Crawford, Seconded by Evans Be it resolved that we do now adjourn at 8:29 p.m. Carried. C rk, J. (y s Irwin Page 16 of 16