02 02 2011 Council Minutes' THE TOWNSHIP OF ORO-MEDONTE
COUNCIL MEETING MINUTES
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Wednesday, February 2, 2011 TIME: 9:02 a.m.
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Finance/Treasurer/Deputy CAO; Doug Irwin, Director of Corporate
Services/Clerk; Andria Leigh, Director of Development Services;
Shawn Binns, Director of Recreation and Community Services;
Donna Hewitt, Director of Corporate Strategic Initiatives; Tamara
Obee, Manager, Health & Safety, Human Resources.
Also Present: John and Julie Boville, Bob and Joan Shatilla, Peter and Heide
Smith, Sandy Agnew, Sara Ross (Packet & Times), Michael Mills,
Gord Roehner, Hal Hunter, Sam Raseta, Kirk Sharpley, Craig
Drury, Sara McEwen, Tom Kurtz, Kerry Judges, Andrea Ronan,
Gary Green, Howard Leake, Tom Fendley, Ann Truyens, Ann
Budge, Val Thornton, John Thornton, Mac Shiells.
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer/moment of reflection.
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Council Minutes - February 2, 2011
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
Motion No. C110202-1
Moved by Lancaster, Seconded by Crawford
Be it resolved that the agenda for the Council meeting of Wednesday, February 2, 2011 be
received and adopted as amended to add:
4e) Robin Dunn, Chief Administrative Officer, re: Personal matters about an identifiable
individual (Health & Safety).
10e) Andria Leigh, Director of Development Services, re: Committee of Adjustment Site
Inspections.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
Councillor Coutanche declared a pecuniary interest on Item 4c), Robin Dunn, Chief
Administrative Officer, re: Acquisition/disposition of land (Pine Ridge) as he has immediate
family as members of Pine Ridge. Councillor Coutanche left the table and did not
participate or vote on the matter.
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
Motion No. C110202-2
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now go in Closed Session at 9:04 a.m. to discuss
• acquisition/disposition of land; and
• personal matter affecting an identifiable individual.
Carried.
b) Motion to Rise and Report.
Motion No. C110202-3
Moved by Crawford, Seconded by Lancaster
Be it resolved that we do now Rise at 10:14 a.m. and Report on the Closed Session Item
4c) Robin Dunn, CAO, re: Acquisition/disposition of land (Pine Ridge), and that Closed
Session Items 4d) Shawn Binns, Director of Recreation and Community Services, re:
Acquisition/disposition of land (Municipal Parkland) and 4e) Robin Dunn, Chief
Administrative Officer, re: Personal matters about an identifiable individual (Health & Safety)
be brought forward to Item 17 Closed Session Items (Unfinished Items).
Carried.
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Council Minutes - February 2, 2011
c) Robin Dunn, CAO, re: Acquisition/disposition of land (Pine Ridge).
Councillor Coutanche declared a pecuniary interest on Item 4c), Robin Dunn, Chief
Administrative Officer, re: Acquisition/disposition of land (Pine Ridge) as he has
immediate family as members of Pine Ridge. Councillor Coutanche left the table and
did not participate or vote on the matter.
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services;
Shawn Binns, Director of Recreation and Community Services; Donna Hewitt; Director
of Corporate and Strategic Initiatives; Tamara Obee, Manager, Health & Safety, Human
Resources.
Motion No. C110202-4
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the confidential PowerPoint presented by Robin Dunn, CAO, re:
Acquisition/disposition of land (Pine Ridge) be received.
2. That the Township of Oro-Medonte facilitates partnerships to purchase Pine Ridge
by the Arts, Minds, Body & Spirit Group.
3. And that the Township meets with the Arts, Minds, Body & Spirit Group to present
the parameters, established by Council, in which the Township will facilitate
partnerships.
Carried.
Recorded Vote Requested by Councillor Lancaster
Councillor Lancaster
Councillor Crawford
Councillor Evans
Deputy Mayor Hough
Councillor Meyer
Mayor H.S. Hughes
Councillor Coutanche
Yea
Yea
Yea
Yea
Yea
Yea
Declared a Pecuniary Interest
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Council Minutes - February 2, 2011
d) Shawn Binns, Director of Recreation and Community Services, re:
Acquisition/disposition of land (Municipal Parkland).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services;
Shawn Binns, Director of Recreation and Community Services; Paul Gravelle, Director
of Finance/Treasurer/Deputy CAO.
Motion No. C110202-5
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Confidential Report No. RC2011-05, Shawn Binns, Director of Recreation and
Community Services, re: Acquisition/disposition of land (Municipal Parkland) be
received.
2. And That staff proceed as directed by Council.
Carried.
e) Robin Dunn, Chief Administrative Officer, re: Personal matters about an identifiable
individual (Health & Safety).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services;
Shawn Binns, Director of Recreation and Community Services; Paul Gravelle, Director
of Finance/Treasurer/Deputy CAO; Tamara Obee, Manager, Health & Safety, Human
Resources.
Motion No. C110202-6
Moved by Evans, Seconded by Crawford
Be it resolved that the confidential correspondence dated February 1, 2011 and
presented by Robin Dunn, Chief Administrative Officer, re: Personal matters about an
identifiable individual (Health & Safety) be received.
Carried.
5. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM OF INTEREST:
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Council Minutes - February 2, 2011
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on January 26, 2011.
Motion No. C110202-7
Moved by Coutanche, Seconded by Meyer
Be it resolved that the minutes of the Council meeting held on Wednesday, January 26,
2011, be adopted as printed and circulated.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
None.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
a) Christie Cadotte, RVH, Barrie Area Physician Recruitment, re: 2011 Funding Request
[from January 12, 2011 meeting].
Correspondence was distributed to Council and Staff.
Motion No. C110202-8
Moved by Evans, Seconded by Crawford
Be it resolved that the presentation and correspondence dated February 2, 2011
provided by RVH, Barrie Area Physician Recruitment be received and referred to the
2011 Budget Deliberations.
Carried.
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Council Minutes - February 2, 2011
10. REPORTS OF MUNICIPAL OFFICERS:
a) A/Staff Sergeant Rick Rusticus, Acting Detachment Commander, Barrie Detachment, Ontario
Provincial Police, re: Statistics.
Correspondence was distributed to Council and Staff.
Motion No. C110202-9
Moved by Meyer, Seconded by Coutanche
Be it resolved that the verbal information presented by A/Staff Sergeant Rick Rusticus,
Acting Detachment Commander, Barrie Detachment, Ontario Provincial Police, re:
Statistics be received.
Carried.
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Council Minutes - February 2, 2011
b) Jerry Ball, Director of Transportation and Environmental Services, re: 2011
Transportation Construction Projects and 2011 Transportation Paving Projects.
Motion No. C110202-10
Moved by Crawford, Seconded by Evans
Be it resolved that the following roads be identified as the 2011 Transportation
Construction Projects:
Bridge Engineering
Cassel Road - Line 2 North to boundary
Lakeshore Road Shoreline Drive to along the shore of the Lake
Line 6 North Deviation
Line 7 North Tapering
Line 10 North - Eady Station Road to County Road 19
Line 10 North - Mount St. Louis Road to Warminster Sideroad
Line 12 North - Warminster Sideroad to Mount St. Louis Road
Moon Point Drive
Parkside Drive Drainage
Road Resurfacing.
And That the following roads be identified as the 2011 Transportation Paving Projects:
Ingram Road - Highway 93 to Line 4 North
Ingram Road - Line 6 North to Line 8 North
Line 1 South - 5/6 Sideroad to Ridge Road
Line 3 North - Mount St. Louis Road South
Line 6 North - County Road 19 South to top of the hill
Line 7 North - North of County Road 19
Line 8 North - North of Mount St. Louis
Line 12 North - South of Horseshoe Valley Road
Mount St. Louis Road - Scarlett Line to Line 2 North
Old County Road
Ukranian Camp.
And Further That, should available funds exist, the Director of Transportation and
Environmental Services be authorized to proceed with the provisional items being
Anderson Line - Highway 12 to Foxmead Sideroad
Line 12 North - Bass Lake Sideroad to the water treatment plant
Warminster Sideroad - Line 11 Intersection.
Carried.
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Council Minutes - February 2, 2011
c) Shawn Binns, Director of Recreation and Community Services, re: Event Request -
Hawkestone Half Marathon.
Motion No. C110202-11
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the correspondence dated January 26, 2011, The Bonita Glen CR-3 1/2
Marathon and 10km Road Race - Request for Permission to Host Event and
presented by Shawn Binns, Director of Recreation and Community Services be
received.
2. That the applicant work with the Director of Transportation and Environmental
Services and the Chief Municipal Law Enforcement Officer with respect to signage
and parking.
3. That the applicant provide proof of insurance naming the Township of Oro-Medonte
as a third party in the amount of $2,000,000.00.
4. That the applicant provides appropriate notification to local residents and businesses
affected.
5. That the applicant works with the Oro-Medonte Chamber of Commerce to promote
local businesses and area accommodations.
6. And That applicant be advised of Council's decision under the Director of Recreation
and Community Services' signature.
Carried.
d) Report No. DS2011-003, Andria Leigh, Director of Development Services, re:
Preliminary Review of Development Concept Plan (Edgar lands) [to be distributed at the
meeting].
Motion No. C110202-12
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Report No. DS2011-003, Andria Leigh, Director of Development Services, re:
Preliminary Review of Development Concept Plan (Edgar lands) be received.
2. That Council, in principle, supports the preliminary concept for re-development of the
Edgar Lands dated January 7, 2011 prepared by Jones Consulting Ltd. subject to
conformity with the Official Plan during the formal application submission.
3. And That the applicant be advised of Council's decision under the Director of
Development Services' signature.
Carried.
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Council Minutes February 2, 2011
e) Andria Leigh, Director of Development Services, re: Committee of Adjustment Site
Inspections.
Correspondence was distributed to Council and Staff.
Motion No. C110202-13
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That the verbal information presented by Andria Leigh, Director of Development
Services, re: Committee of Adjustment Site Inspections be received.
2. That the Committee of Adjustment member who undertake site visits shall do so on
their own accord, without remuneration, with the exception of mileage.
3. That the Committee of Adjustment members who wish to undertake a site visit must
contact the applicant directly to obtain permission to enter the property at a mutually
convenient time.
4. And that the Clerk bring forward the appropriate amendment to the Township's
Remuneration By-law.
Carried.
Motion No. C110202-14
Moved by Evans, Seconded by Crawford
Be it resolved that Rule 3.7 of Procedural By-law 2011-011 be suspended in order to
allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
11. REPORTS OF MEMBERS OF COUNCIL:
None.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public - None.
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13. COMMUNICATIONS:
a) Correspondence dated January 17, 2011 from Gary Bell, Skelton Brumwell & Associates
Inc., re: Completion of Sound Monitoring Hillway 12th Line Pit, Oro-Medonte.
Motion No. C110202-15
Moved by Crawford, Seconded by Evans
Be it resolved that the correspondence dated January 17, 2011 from Gary Bell, Skelton
Brumwell & Associates Inc., re: Completion of Sound Monitoring Hillway 12th Line Pit,
Oro-Medonte be received and referred to staff for a report.
Carried.
b) Correspondence dated January 21, 2011, Oro Peewee AE Team, Request for Donation
and Township Pins.
Motion No. C110202-16
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the correspondence dated January 21, 2011 from Mike Howe re: Oro Peewee
AE Team, Request for Donation and Township Pins be received.
2. That the Oro Peewee AE Team request for 75 Township pins when representing the
area at the European tournament be approved.
3. That any unused pins be returned to the Township.
4. That a $200.00 donation to the Oro Peewee AE Team be approved and funded from
the 2011 Grants/Donations allocation.
4. And That the applicant be advised of Council's decision under the Mayor's signature.
Carried.
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Council Minutes - February 2, 2011
c) Correspondence dated January 26, 2011 from Mike Maynard, Friends of Sugarbush, re:
Exemption to By-Law No. 2009-025, Being a By-law to Establish Regulations with
respect to Municipal Parkland, and Municipally Owned Lands used for Recreational
Purposes within the Township of Oro-Medonte.
Motion No. C110202-17
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the correspondence dated January 26, 2011 from Mike Maynard, Friends of
Sugarbush, re: Exemption to By-Law No. 2009-025, Being a By-law to Establish
Regulations with respect to Municipal Parkland, and Municipally Owned Lands used
for Recreational Purposes within the Township of Oro-Medonte be received.
2. That an exemption to By-Law No. 2009-025, Being a By-law to Establish
Regulations with respect to Municipal Parkland, and Municipally Owned Lands used
for Recreational Purposes within the Township of Oro-Medonte be granted to the
Friends of Sugarbush to have a fire on Monday, February 21, 2011 in Sweetwater
Park.
3. And that applicant, the Director of Fire & Emergency Services and the Municipal Law
Enforcement Officers be advised of Council's decision under the Director of
Corporate Services' signature.
Carried.
d) Correspondence dated January 27, 2011 from Gerry Marshall, Mayor, Town of
Penetanguishene, 4th Annual Turkey Slide Politician Challenge, Town of
Penetanguishene Winterama.
Motion No. C110202-18
Moved by Coutanche, Seconded by Meyer
Be it resolved that
1. The correspondence dated January 27, 2011 from Gerry Marshall, Mayor, Town of
Penetanguishene, 4th Annual Turkey Slide Politician Challenge, Town of
Penetanguishene Winterama be received.
2. That Councillors Crawford and Meyer on behalf of the Township of Oro-Medonte,
and Mayor H.S. Hughes on behalf of the County of Simcoe, accept the challenge to
participate in the 4th Annual Turkey Slide Politician Challenge.
3. And Further That Mayor Marshall, Town of Penetanguishene, be advised of the
Township of Oro-Medonte's intent to win this exciting event.
Carried.
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Council Minutes - February 2, 2011
e) Chamber Connections, January 2011 Edition, Orillia Chamber of Commerce, re:
Business Achievement Awards and Annual General Meeting, February 24, 2011, Hawk
Ridge Golf & Country Club.
Motion No. C110202-19
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That the Chamber Connections, January 2011 Edition, Orillia Chamber of
Commerce, re: Business Achievement Awards and Annual General Meeting,
February 24, 2011, Hawk Ridge Golf & Country Club be received.
2. That Mayor H.S. Hughes and Councillors Evans and Crawford be authorized to
attend the Orillia District Chamber of Commerce, Achievement Awards and Annual
General Meeting, February 24, 2011, Hawk Ridge Golf & Country Club.
3. And That the CAD's Office RSVP on behalf of the attendees.
Carried.
Council recessed at 12:45 p.m. and reconvened at 1:25 p.m.
14. NOTICE OF MOTIONS:
None.
15. BY-LAWS:
a) By-Law No. 2011-023 A By-law to Authorize the Execution of a Memorandum of
Understanding between The Township of Oro-Medonte, The
County of Simcoe, Participating Communities, The City of
Barrie and Barrie Police Service.
Motion No. C110202-20
Moved by Crawford, Seconded by Evans
Be it resolved that By-Law No. 2011-023, a By-law to Authorize the Execution of a
Memorandum of Understanding between The Township of Oro-Medonte, The County of
Simcoe, Participating Communities, The City of Barrie and Barrie Police Service be
read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
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Council Minutes - February 2, 2011
17.CLOSED SESSION ITEMS (UNFINISHED ITEMS):
Closed Session Items 4d) Shawn Binns, Director of Recreation and Community
Services, re: Acquisition/disposition of land (Municipal Parkland) and 4e) Robin Dunn,
Chief Administrative Officer, re: Personal matters about an identifiable individual (Health
& Safety) was brought forward to Item 17 Closed Session Items (Unfinished Items).
a) Motion to go In Closed Session.
Motion No. C110202-21
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now go in Closed Session at 1:25 p.m. to discuss
• acquisition/disposition of land;
• personal matter affecting an identifiable individual.
Carried.
b) Motion to Rise and Report.
Motion No. C110202-22
Moved by Evans, Seconded by Crawford
Be it resolved that we do now Rise and Report at 2:40 p.m.
Refer to Items 4 d) and 4e).
Carried.
R4;~r p., s S
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Council Minutes - February 2, 2011
18. CONFIRMATION BY-LAW:
a) By-Law No. 2011-022 Being a By-Law to Confirm the Proceedings of the Council
Meeting held on Wednesday, February 2, 2011.
Motion No. C110202-23
Moved by Meyer, Seconded by Coutanche
Be it resolved that By-Law No. 2011-022, being a by-law to confirm the proceedings of
the Council meeting held on Wednesday, February 2, 2011 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
19. ADJOURNMENT:
a) Motion to Adjourn.
Motion No. C110202-24
Moved by Crawford, Seconded by Evans
Be it resolved that we do now adjourn at 2:41 p.m.
Carried.
C rk, J. as Ir n
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