01 26 2011 Council Minutes11'rorrd Heritage, 1-m-iring I=nmre
Wednesday, January 26, 2011
THE TOWNSHIP OF ORO-MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
TIME: 2:02 p.m.
Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Finance/Treasurer/Deputy CAO; Doug Irwin, Director of Corporate
Services/Clerk; Andria Leigh, Director of Development Services;
Shawn Binns, Director of Recreation and Community Services;
Donna Hewitt, Director of Corporate Strategic Initiatives; Richard
Playfair, Director of Fire and Emergency Services; Hugh Murray,
Deputy Fire Chief; Jerry Ball, Director of Transportation and
Environmental Services; Tamara Obee, Manager Health & Safety,
Human Resources; Samah Othman, Executive Assistant/Corporate
Communications Specialist.
Also Present: Bruce Teskey, Shirley Woodrow, MaryAnne Richards, Angela
Rudy, Jim Cooper, John and Julie Boville, K. Dymond, Kerry
Teskey
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer/moment of reflection.
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Council Minutes -January 26, 2011
2. ADOPTION OF THE AGENDA:
a) Motion to Adopt the Agenda
Motion No. C110126-1
Moved by Crawford, Seconded by Lancaster
Be it resolved that the agenda for the Council meeting of Wednesday, January 26, 2011
be received and adopted as amended to add Item 9h) Report No. RC 2011-4, Shawn
Binns, Director of Recreation and Community Services re: Oro-Medonte Tennis Club-
Horseshoe Valley Memorial Park.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. MINUTES OF COUNCIL:
a) Minutes of Council meeting held on January 12, 2011.
Motion No. C110126-2
Moved by Coutanche, Seconded by Meyer
Be it resolved that the minutes of the Council meeting held on January 12, 2011 be
received and adopted as printed and circulated.
Carried.
5. MINUTES OF COMMITTEES:
a) Minutes of Committee of the Whole meeting held on Wednesday, January 19, 2011.
Motion No. C110126-3
Moved by Lancaster, Seconded by Crawford
Be it resolved that the minutes of Committee of the Whole meeting held on Wednesday,
January 19, 2011 be received; and further that the recommendations therein be
adopted.
Carried.
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Council Minutes -January 26, 2011
6. RECOGNITION OF ACHIEVEMENTS:
None.
7. PUBLIC MEETINGS:
None.
8. DEPUTATIONS:
None.
Council recessed at 5:04 p.m. and reconvened at 5:31 p.m.
9. REPORTS OF MUNICIPAL OFFICERS:
a) Robin Dunn, Chief Administrative Officer, re: 2011 Budget Deliberations.
The Director of Transportation and Environmental Services and the Chief Administrative
Officer distributed documentation to members of Council and staff.
Motion No. C110126-4
Moved by Coutanche, Seconded by Meyer
Be it resolved that the information presented by Robin Dunn, Chief Administrative
Officer and the Senior Management Team re: 2011 Budget Deliberations be received.
Carried.
b) Robin Dunn, Chief Administrative Officer, re: Appointment to the Human Resources
Committee.
Motion No. C110126-5
Moved by Lancaster, Seconded by Crawford
Be it resolved that Mayor H.S. Hughes, Deputy Mayor Hough and Councillor Coutanche
be appointed to the Human Resources Committee for the 2011 term; and further that
Councillor Coutanche be appointed as Chair for the 2011 term.
Carried.
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Council Minutes -January 26, 2011
c) Report No. CS 2011-01, As Amended, Doug Irwin, Director of Corporate Services/Clerk,
re: Remuneration Review [deferred from January 19, 2011 meeting].
Motion No. C110126-6
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. CS 2011-01, As Amended, Doug Irwin, Director of Corporate
Services/Clerk, re: Remuneration Review be received and adopted.
2. That the annual remuneration for Members of Council be amended to include the 4-
year average per diem paid to Members of Council for Committee of the Whole and
Special Council meetings, effective January 1, 2011.
3. That Members of Council receive a per-kilometer payment for travel from their
residence and back to attend meetings of Council, including Special meetings, as
defined in the Procedural By-law, upon submission of mileage statements on a
quarterly basis, effective January 1, 2011.
4. And that the Clerk bring forward an updated Remuneration By-law for Council's
consideration that incorporates the recommendations as determined by Council.
Carried.
d) Report No. FD 2011-01, Richard Playfair, Director of Fire & Emergency Services re:
M.O.U. to Establish and Operate a Chemical, Biological, Radiological, Nuclear,
Explosive (CBRNE) Hazardous Materials (HAZMAT) Incident Response Team.
Motion No. C110126-7
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. FD 2011-01, Richard Playfair, Director of Fire & Emergency
Services re: M.O.U. to Establish and Operate a Chemical, Biological, Radiological,
Nuclear, Explosive (CBRNE) Hazardous Materials (HAZMAT) Incident Response
Team be received and adopted.
2. That the Township of Oro-Medonte enter into a Memorandum of Understanding
between the County of Simcoe, Participating Communities, the City of Barrie and
Barrie Police Service to Establish and Operate a Chemical, Biological, Radiological,
Nuclear, Explosives (CBRNE) . Hazardous Materials (HAZMAT) Incident Team.
3. That the appropriate by-law to enter into the Memorandum of Understanding be
brought forward for Council's consideration.
4. And Further That the Director of Fire & Emergency Services proceed accordingly as
outlined in Report No. FD 2011-01 and advise the other parties of Council's decision.
Carried.
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Council Minutes -January 26, 2011
e) Report No. HR 2011-01, Tamara Obee, Manager, Health & Safety, Human Resources
re: Health and Safety Policy.
Motion No. C110126-8
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That Report No. HR 2011-01, Tamara Obee, Manager, Health & Safety, Human
Resources re: Health and Safety Policy be received and adopted.
2. That POL-HS-2-01-01, as amended, be enacted effective February 1, 2011.
3. That the Mayor, CAO and Senior Management Team sign the 2011 Corporate
Health & Safety Policy Statement to be posted in all work areas of the Corporation.
4. And Further That Council considers Health & Safety a key Corporate priority.
Carried.
f) Report No. DS 2011-001, Andria Leigh, Director of Development Services re: Review of
Places to Grow Growth Plan - Amendment 1, Township of Oro-Medonte Submission.
Motion No. C110126-9
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. DS 2011-001, Andria Leigh, Director of Development Services re:
Review of Places to Grow Growth Plan - Amendment 1, Township of Oro-Medonte
Submission be received and adopted.
2. That a response be submitted under the Mayor's signature, including Report
DS2011-001 being the Township's formal response on the Proposed Amendment
No. 1 to the Growth Plan for the Greater Golden Horseshoe, 2006, to the Minister of
Infrastructure.
3. That the Township supports the County of Simcoe Report CS11-016; and
specifically the request for the appointment of a Hearings Officer.
4. And That the County of Simcoe be provided a copy of the Township's submission.
Carried.
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Council Minutes -January 26, 2011
g) Andria Leigh, Director of Development Services memorandum dated January 26, 2011 re:
1522417 Ontario Limited, Zoning By-law Applications 2010-ZBA-09 and 2010-ZBA-10, Part
of Block B, Plan M-9, Part of Block C, Plan M-9 [Report No. DS 2010-064 deferred from
December 15, 2010 Council meeting] [Refer to Item 15e)].
Motion No. C110126-10
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That the memorandum correspondence dated January 26, 2011 and presented by
Andria Leigh, Director of Development Services re: 1522417 Ontario Limited, Zoning
By-law Applications 2010-ZBA-09 & 2010-ZBA-10 for, Part of Block B, Plan M-9 & Part
of Block C, Plan M-9 be received and adopted.
2. That Report DS 2010-064 Re: Zoning By-law Amendment Applications 2010-ZBA-09 &
2010-ZBA-10 for 1522417 Ontario Limited, Part of Block B, Plan M-9 & Part of Block C,
Plan M-9 (Oro), Township of Oro-Medonte, be received.
3. That Zoning By-law Amendment Application 2010-ZBA-09, Part of Block B, Plan M-9
(Oro), Township of Oro-Medonte that would rezone lands from the Private Recreational
(PR) Zone to the Residential One Exception 202 Hold (R1 *202(H)) Zone on Schedule
A16 of Zoning By-law 97-95, be approved.
4. That Zoning By-law Amendment Application 2010-ZBA-10, Part of Block C, Plan M-9
(Oro) Township of Oro-Medonte that would rezone lands from the Private Recreational
Exception 113 (PR*113) Zone to Residential One Exception 202 Hold (R1 *202(H)) Zone
on Schedule A16 of Zoning By-Law 97-95, be approved.
5. That the Clerk bring forward the appropriate By-law for Council's consideration.
6. And Further That the owners be notified of Council's decision under the Director of
Development Services' signature.
Carried.
h) Report No. RC 2011-4, Shawn Binns, Director of Recreation and Community Services re:
Oro-Medonte Tennis Club - Horseshoe Valley Memorial Park.
Motion No. C1 10126-11
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That Report No. RC 2011-4, Shawn Binns, Director of Recreation and Community
Services re: Oro-Medonte Tennis Club - Horseshoe Valley Memorial Park be received
and adopted.
2. That the information outlined in Report RC2011-04 be communicated in the 2011
Spring/Summer Brochure.
3. That a policy be brought forward outlining the structures noted, upon finalizing the club
time with the Oro-Medonte Tennis Club.
4. That the fees and charges be amended to include an annual $10.00 fee for use of the
tennis courts.
Carried.
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Council Minutes - January 26, 2011
10. REPORTS OF MEMBERS OF COUNCIL:
None.
11. CONSENT AGENDA:
a) Correspondence dated January 18, 2011 from William Forward, Deputy Minister of
Municipal Affairs and Housing re: Long-Standing Service Program.
Staff Recommendation: Receipt.
Motion No. C110126-12
Moved by Coutanche, Seconded by Meyer
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Correspondence dated January 18, 2011 from William Forward, Deputy Minister of
Municipal Affairs and Housing re: Long-Standing Service Program.
Received.
Carried.
12. COMMUNICATIONS:
a) Correspondence from City of Barrie re: Senior and Elected Officials Workshop, February
16, 2011, City of Barrie.
Motion No. C110126-13
Moved by Crawford, Seconded by Lancaster
Be it resolved that the correspondence from the City of Barrie re: Senior and Elected
Officials Workshop, February 16, 2011, City of Barrie be received; and further that
Deputy Mayor Hough and Councillor Crawford be authorized to attend.
Carried.
13. NOTICE OF MOTIONS:
None.
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Council Minutes -January 26, 2011
14. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session
Motion No. C110126-14
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 4:16 p.m. to discuss
• litigation affecting the municipality; and
• labour relations/employee negotiations.
Carried.
b) Motion to Rise and Report
Motion No. C110126-15
Moved by Lancaster, Seconded by Crawford
Be it resolved that we do now Rise and Report at 4:39 p.m.
Carried.
c) Andria Leigh, Director of Development Services re: Litigation affecting the municipality
(Coulson Ridge Estates Ltd -Consent Application 2010-B-06 -OMB Appeal).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services.
Motion No. C110126-16
Moved by Lancaster, Seconded by Crawford
Be it resolved that
1. That Confidential Report No. DS 2011-2, Andria Leigh, Director of Development
Services re: Litigation affecting the municipality (Coulson Ridge Estates Ltd -
Consent Application 2010-B-06 -OMB Appeal) be received and adopted.
2. That the Ontario Municipal Board be advised, in writing, of the Township of Oro-
Medonte's withdrawal of their appeal to OMB File PL101365.
3. And Further That the County of Simcoe and the applicant be advised accordingly
under the Director of Development Services' signature.
Carried.
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Council Minutes -January 26, 2011
d) Tamara Obee, Manager, Health & Safety, Human Resources re: Labour
Relations/Employee Negotiations (Insurance Coverage).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services/Clerk; Richard Playfair, Director of Fire & Emergency
Services; Tamara Obee, Manager, Health & Safety, Human Resources.
Motion No. C110126-17
Moved by Meyer, Seconded by Coutanche
Be it resolved that the correspondence dated December 14, 2010 and January 26, 2011
and confidential verbal information presented by Tamara Obee, Manager, Health &
Safety, Human Resources re: Labour Relations/Employee Negotiations (Insurance
Coverage) be received.
Carried.
15. BY-LAWS:
a) By-Law No. 2011-011 A By-law to Govern the Proceedings of Council and
Comm ittees/Technical Support Groups of Council in the
Township of Oro-Medonte and to Repeal By-law No. 2010-080.
b) By-Law No. 2011-013 Being a By-law to Govern the Proceedings of the Committee of
Adjustment in the Township of Oro-Medonte.
c) By-Law No. 2011-014 A By-law to Designate Reduced Load Periods and Designate
Haul Routes in the Township of Oro-Medonte and to Repeal
By-law Nos. 97-28, 99-75 and 99-105.
d) By-Law No. 2011-016 A By-law to Establish an Advisory Body to Council Entitled the
Human Resources Committee.
e) By-Law No. 2011-017 A By-law to change the zoning provisions which apply to the
lands within Part of Block B, Plan M-9 and Part of Block C,
Plan M-9 (former Township of Oro), Township of Oro-Medonte,
County of Simcoe (1522417 Ontario Limited) Roll # 4346-010-
003-20700 and 4346-010-003-20800.
f) By-Law No. 2011-018 A By-law to Provide an Exemption from Taxation to The Royal
Canadian Legion Branch 619 and to Repeal By-Law No. 2007-
047.
g) By-Law No. 2011-019 A By-law to Appoint Representatives to the Common Interest
Committee.
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Council Minutes -January 26, 2011
h) By-Law No. 2011-020 A By-law to Appoint a Representative to the Oro-Medonte
Chamber of Commerce.
i) By-Law No. 2011-021 A By-law to Appoint a Representative to the Orillia Chamber of
Commerce.
Motion No. C110126-18
Moved by Coutanche, Seconded by Meyer
Be it resolved that the following by-laws:
a) By-Law No. 2011-011, A By-law to Govern the Proceedings of Council and
Comm ittees/Technical Support Groups of Council in the Township of Oro-Medonte
and to Repeal By-law No. 2010-080.
b) By-Law No. 2011-013, Being a By-law to Govern the Proceedings of the Committee
of Adjustment in the Township of Oro-Medonte.
c) By-Law No. 2011-014, A By-law to Designate Reduced Load Periods and Designate
Haul Routes in the Township of Oro-Medonte and to Repeal By-law Nos. 97-28, 99-
75 and 99-105.
d) By-Law No. 2011-016, A By-law to Establish an Advisory Body to Council Entitled
the Human Resources Committee.
e) By-Law No. 2011-017, A By-law to change the zoning provisions which apply to the
lands within Part of Block B, Plan M-9 and Part of Block C, Plan M-9 (former
Township of Oro), Township of Oro-Medonte, County of Simcoe (1522417 Ontario
Limited) Roll # 4346-010-003-20700 and 4346-010-003-20800.
f) By-Law No. 2011-018, A By-law to Provide an Exemption from Taxation to The
Royal Canadian Legion Branch 619 and to Repeal By-Law No. 2007-047.
g) By-Law No.2011-019, A By-law to Appoint Representatives to the Common Interest
Committee.
h) By-Law No. 2011-020, A By-law to Appoint a Representative to the Oro-Medonte
Chamber of Commerce.
i) By-Law No. 2011-021, A By-law to Appoint a Representative to the Orillia Chamber
of Commerce.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
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Council Minutes - January 26, 2011
16. CONFIRMATION BY-LAW:
a) By-Law No. 2011-015 Being a By-Law to Confirm the Proceedings of the Council
Meeting held on Wednesday, January 26, 2011.
Motion No. C110126-19
Moved by Crawford, Seconded by Lancaster
Be it resolved that By-Law No. 2011-015, being a by-law to confirm the proceedings of
the Council meeting held on Wednesday, January 26, 2011 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
17. ANNOUNCEMENTS OF INTEREST TO THE PUBLIC:
18. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
19.ADJOURNMENT:
a) Motion to Adjourn
Motion No. C1 1 01 26-20
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now adjourn at 7:58 p.m.
Carried.
Mayor, H.S ughes
erk, r?~61as Ir n
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