02 02 2011 Council AgendaTHE TOWNSHIP OF ORO- MEDONTE
COUNCIL MEETING AGENDA
COUNCIL CHAMBERS
—41• 1 14116
Township of
Wednesday, February 2, 2011
rite 9:00 a.m. - Closed Session
10:00 a.m. - Open Session
[Addenda]
Proud Heritage, Exciting Future
1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION:
2. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda.
3. DISCLOSURE OF PECUNIARY INTEREST:
4. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Robin Dunn, CAO, re: Acquisition /disposition of land (Pine Ridge).
d) Shawn Binns, Director of Recreation and Community Services, re:
Acquisition /disposition of land (Municipal Parkland).
e) Robin Dunn, Chief Administrative Officer, re: Personal matters about an
identifiable individual (Health & Safety).
5. 10:00 A.M. IDENTIFICATION FROM THE PUBLIC OF AN AGENDA ITEM
OF INTEREST:
6. MINUTES OF COUNCIL AND COMMITTEES:
a) Minutes of Council meeting held on January 26, 2011.
7. RECOGNITION OF ACHIEVEMENTS:
None.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
a) 10:10 a.m. Christie Cadotte, RVH, Barrie Area Physician Recruitment, re:
2011 Funding Request [from January 12, 2011 meeting].
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Council Agenda - February 2, 2011
10. REPORTS OF MUNICIPAL OFFICERS:
a) 10:00 a.m. - A/Staff Sergeant Rick Rusticus, Acting Detachment Commander,
Barrie Detachment, Ontario Provincial Police, re: Statistics.
b) Jerry Ball, Director of Transportation and Environmental Services, re: 2011
Transportation Construction Projects and 2011 Transportation Paving Projects.
c) Shawn Binns, Director of Recreation and Community Services, re: Event
Request - Hawkestone Half Marathon.
d) Report No. DS2011 -003, Andria Leigh, Director of Development Services, re:
Preliminary Review of Development Concept Plan (Edgar lands) [to be
distributed at the meeting].
e) Andria Leigh, Director of Development Services, re: Committee of Adjustment
Site Inspections.
[Addenda]
11. REPORTS OF MEMBERS OF COUNCIL:
None.
12. CONSENT AGENDA:
a) Announcements of Interest to the Public - None.
13. COMMUNICATIONS:
a) Correspondence dated January 17, 2011 from Gary Bell, Skelton Brumwell &
Associates Inc., re: Completion of Sound Monitoring Hillway 12th Line Pit, Oro -
Medonte.
b) Correspondence dated January 21, 2011, Oro Peewee AE Team, Request for
Donation and Township Pins.
c) Correspondence dated January 26, 2011 from Mike Maynard, Friends of
Sugarbush, re: Exemption to By -Law No. 2009 -025, Being a By -law to
Establish Regulations with respect to Municipal Parkland, and Municipally
Owned Lands used for Recreational Purposes within the Township of Oro -
Medonte.
d) Correspondence dated January 27, 2011 from Gerry Marshall, Mayor, Town of
Penetanguishene, 4th Annual Turkey Slide Politician Challenge, Town of
Penetanguishene Winterama.
e) Chamber Connections, January 2011 Edition, Orillia Chamber of Commerce,
re: Business Achievement Awards and Annual General Meeting, February 24,
2011, Hawk Ridge Golf & Country Club.
14. NOTICE OF MOTIONS:
None.
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Council Agenda - February 2, 2011
15. BY -LAWS:
a) By -Law No. 2011 -023 A By -law to Authorize the Execution of a
Memorandum of Understanding between The
Township of Oro - Medonte, The County of Simcoe,
Participating Communities, The City of Barrie and
Barrie Police Service.
16. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
17. CLOSED SESSION ITEMS (UNFINISHED ITEMS):
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
18. CONFIRMATION BY -LAW:
a) By -Law No. 2011 -022 Being a By -Law to Confirm the Proceedings of the
Council Meeting held on Wednesday, February 2,
2011.
19. ADJOURNMENT:
a) Motion to Adjourn.
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6a) - Minutes of Council meeting held on J...
Proud Heritage, Exciting Future
Wednesday, January 26, 2011 TIME: 2:02 p.m.
Present:
Staff Present:
Also Present:
2010 - 2014 COUNCIL
Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
Robin Dunn, f Administrative Officer; Paul Gravelle, Director of
Finance /Trea, rE:3eputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; ndria Leigh, Director of Development Services;
Shawn Binns, Dir -: 'tor of Recreation and Community Services;
Donna Hewitt, Dire :tor of Corporate Strategic Initiatives; Richard
Playfair, Director of Fire and Emergency Services; Hugh Murray,
Deputy Fire Chief; Jerry Ball, Director of Transportation and
Environmental Services; Tamara Obee, Manager Health & Safety,
Human Resources; Samah Othman, Executive Assistant /Corporate
Communications Specialist.
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL MEETING MINUTES
Council Chambers
Bruce Teskey, Shirley Woodrow, MaryAnne Richards, Angela
Rudy, Jim Cooper, John and Julie Boville, K. Dymond, Kerry
Teskey
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
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Council Minutes — January 26, 2011
2. ADOPTION OF THE AGENDA:
a) Motion to Adopt the Agenda
Motion No. C110126 -1
Moved by Crawford, Seconded by Lancaster
Be it resolved that the agenda for the Council meeting of Wednesday, January 26, 2011
be received and adopted as amended to add Item 9h) Report No. RC 2011 -4, Shawn
Binns, Director of Recreation and Community Services re: Oro - Medonte Tennis Club -
Horseshoe Valley Memorial Park.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. MINUTES OF COUNCIL:
a) Minutes of Council meeting held on January 12, 2011.
Motion No. C110126 -2
Moved by Coutanche, Seconded by Meyer
Be it resolved that the minutes of the Council meeting held on January 12, 2011 be
received and adopted as printed and circulated.
Carried.
Carried.
5. MINUTES OF COMMITTEES:
a) Minutes of Committee of the Whole meeting held on Wednesday, January 19, 2011.
Motion No. C110126 -3
Moved by Lancaster, Seconded by Crawford
Be it resolved that the minutes of Committee of the Whole meeting held on Wednesday,
January 19, 2011 be received; and further that the recommendations therein be
adopted.
Carried.
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Council Minutes — January 26, 2011
6. RECOGNITION OF ACHIEVEMENTS:
None.
7. PUBLIC MEETINGS:
None.
8. DEPUTATIONS:
None.
Council recessed at 5:04 p.m. and reconvened at 5:31 p.m.
9. REPORTS OF MUNICIPAL OFFICERS:
a) Robin Dunn, Chief Administrative Officer, re: 2011 Budget Deliberations.
The Director of Transportation and Environmental Services and the Chief Administrative
Officer distributed documentation to members of Council and staff.
Motion No. C110126 -4
Moved by Coutanche, Seconded by Meyer
Be it resolved that the information presented by Robin Dunn, Chief Administrative
Officer and the Senior Management Team re: 2011 Budget Deliberations be received.
Carried.
b) Robin Dunn, Chief Administrative Officer, re: Appointment to the Human Resources
Committee.
Motion No. C110126 -5
Moved by Lancaster, Seconded by Crawford
Be it resolved that Mayor H.S. Hughes, Deputy Mayor Hough and Councillor Coutanche
be appointed to the Human Resources Committee for the 2011 term; and further that
Councillor Coutanche be appointed as Chair for the 2011 term.
Carried.
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Council Minutes — January 26, 2011
c) Report No. CS 2011 -01, As Amended, Doug Irwin, Director of Corporate Services /Clerk,
re: Remuneration Review [deferred from January 19, 2011 meeting].
Motion No. C110126 -6
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. CS 2011 -01, As Amended, Doug Irwin, Director of Corporate
Services /Clerk, re: Remuneration Review be received and adopted.
2. That the annual remuneration for Members of Council be amended to include the 4-
year average per diem paid to Members of Council for Committee of the Whole and
Special Council meetings, effective January 1, 2011.
3. That Members of Council receive a per - kilometer payment for travel from their
residence and back to attend meetings of Council, including Special meetings, as
defined in the Procedural By -law, upon submission of mileage statements on a
quarterly basis, effective January 1, 2011.
4. And that the Clerk bring forward an updated Remuneration By -law for Council's
consideration that incorporates the recommendations as determined by Council.
Carried.
d) Report No. FD 2011 -01, Richard Playfair, Director of Fire & Emergency Services re:
M.O.U. to Establish and Operate a Chemical, Biological, Radiological, Nuclear,
Explosive (CBRNE) Hazardous Materials (HAZMAT) Incident Response Team.
Motion No. C110126 -7
Moved by Coutanche, Seconded by Meyer
Be it resolved
1. That Report No. FD 2011 -01, Richard Playfair, Director of Fire & Emergency
Services re: M.O.U. to Establish and Operate a Chemical, Biological, Radiological,
Nuclear, Explosive (CBRNE) Hazardous Materials (HAZMAT) Incident Response
Team be received and adopted.
2. That the Township of Oro - Medonte enter into a Memorandum of Understanding
between the County of Simcoe, Participating Communities, the City of Barrie and
Barrie Police Service to Establish and Operate a Chemical, Biological, Radiological,
Nuclear, Explosives (CBRNE) . Hazardous Materials (HAZMAT) Incident Team.
3. That the appropriate by -law to enter into the Memorandum of Understanding be
brought forward for Council's consideration.
4. And Further That the Director of Fire & Emergency Services proceed accordingly as
outlined in Report No. FD 2011 -01 and advise the other parties of Council's decision.
Carried.
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e) Report No. HR 2011 -01, Tamara Obee, Manager, Health & Safety, Human Resources
re: Health and Safety Policy.
Motion No. C110126 -8
Moved by Crawford, Seconded by Lancaster
Be it resolved
1. That Report No. HR 2011 -01, Tamara Obee, Manager, Health & Safety, Human
Resources re: Health and Safety Policy be received and adopted.
2. That POL- HS- 2- 01 -01, as amended, be enacted effective February 1, 2011.
3. That the Mayor, CAO and Senior Management Team sign the 2011 Corporate
Health & Safety Policy Statement to be posted in all work areas of the Corporation.
4. And Further That Council considers Health & Safety a key Corporate priority.
Carried.
f) Report No. DS 2011 -001, Andria Leigh, Director of Development Services re: Review of
Places to Grow Growth Plan - Amendment 1, Township of Oro - Medonte Submission.
Motion No. C110126 -9
Moved by Meyer, Seconded by Coutanche
Be it resolved
1. That Report No. DS 2011 -001, Andria Leigh, Director of Development Services re:
Review of Places to Grow Growth Plan - Amendment 1, Township of Oro - Medonte
Submission be received and adopted.
2. That a response be submitted under the Mayor's signature, including Report
DS2011 -001 being the Township's formal response on the Proposed Amendment
No. 1 to the Growth Plan for the Greater Golden Horseshoe, 2006, to the Minister of
Infrastructure.
3. That the Township supports the County of Simcoe Report CS11 -016; and
specifically the request for the appointment of a Hearings Officer.
4. And That the County of Simcoe be provided a copy of the Township's submission.
Carried.
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Council Minutes — January 26, 2011
g) Andria Leigh, Director of Development Services memorandum dated January 26, 2011 re:
1522417 Ontario Limited, Zoning By -law Applications 2010 - ZBA -09 and 2010 - ZBA -10, Part
of Block B, Plan M -9, Part of Block C, Plan M -9 [Report No. DS 2010 -064 deferred from
December 15, 2010 Council meeting] [Refer to Item 15e)].
Motion No. C110126 -10
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That the memorandum correspondence dated January 26, 2011 and presented by
Andria Leigh, Director of Development Services re: 1522417 Ontario Limited, Zoning
By -law Applications 2010- ZBA -09 & 2010 - ZBA -10 for, Part of Block B, Plan M -9 & Part
of Block C, Plan M -9 be received and adopted.
2. That Report DS 2010 -064 Re: Zoning By -law Amendment Applications 2010 - ZBA -09 &
2010 - ZBA -10 for 1522417 Ontario Limited, Part of Block B, Plan M -9 & Part of Block C,
Plan M -9 (Oro), Township of Oro - Medonte, be received.
3. That Zoning By -law Amendment Application 2010 - ZBA -09, Part of Block B, Plan M -9
(Oro), Township of Oro - Medonte that would rezone lands from the Private Recreational
(PR) Zone to the Residential One Exception 202 Hold (R1 *202(H)) Zone on Schedule
A16 of Zoning By -law 97 -95, be approved.
4. That Zoning By -law Amendment Application 2010 - ZBA -10, Part of Block C, Plan M -9
(Oro) Township of Oro - Medonte that would rezone lands from the Private Recreational
Exception 113 (PR *113) Zone to Residential One Exception 202 Hold (R1 *202(H)) Zone
on Schedule Al 6 of Zoning By -Law 97 -95, be approved.
5. That the Clerk bring forward the appropriate By -law for Council's consideration.
6. And Further That the owners be notified of Council's decision under the Director of
Development Services' signature.
Carried.
h) Report No. RC 2011 -4, Shawn Binns, Director of Recreation and Community Services re:
Oro - Medonte Tennis Club - Horseshoe Valley Memorial Park.
Motion No. C110126 -11
Moved by Lancaster, Seconded by Crawford
Be it resolved
1. That Report No. RC 2011 -4, Shawn Binns, Director of Recreation and Community
Services re: Oro - Medonte Tennis Club - Horseshoe Valley Memorial Park be received
and adopted.
2. That the information outlined in Report RC2011 -04 be communicated in the 2011
Spring /Summer Brochure.
3. That a policy be brought forward outlining the structures noted, upon finalizing the club
time with the Oro - Medonte Tennis Club.
4. That the fees and charges be amended to include an annual $10.00 fee for use of the
tennis courts.
Carried.
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10. REPORTS OF MEMBERS OF COUNCIL:
None.
11.CONSENT AGENDA:
a) Correspondence dated January 18, 2011 from William Forward, Deputy Minister of
Municipal Affairs and Housing re: Long- Standing Service Program.
Staff Recommendation: Receipt.
Motion No. C110126 -12
Moved by Coutanche, Seconded by Meyer
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Correspondence dated January 18, 2011 from William Forward, Deputy Minister of
Municipal Affairs and Housing re: Long- Standing Service Program.
Received.
12. COMMUNICATIONS:
Carried.
a) Correspondence from City of Barrie re: Senior and Elected Officials Workshop, February
16, 2011, City of Barrie.
Motion No. C110126 -13
Moved by Crawford, Seconded by Lancaster
Be it resolved that the correspondence from the City of Barrie re: Senior and Elected
Officials Workshop, February 16, 2011, City of Barrie be received; and further that
Deputy Mayor Hough and Councillor Crawford be authorized to attend.
13. NOTICE OF MOTIONS:
None.
Carried.
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14. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session
Motion No. C110126 -14
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 4:16 p.m. to discuss
• litigation affecting the municipality; and
• labour relations /employee negotiations.
b) Motion to Rise and Report
Motion No. C110126 -15
Moved by Lancaster, Seconded by Crawford
Be it resolved that we do now Rise and Report at 4:39 p.m.
Carried.
Carried.
c) Andria Leigh, Director of Development Services re: Litigation affecting the municipality
(Coulson Ridge Estates Ltd — Consent Application 2010 -B -06 —OMB Appeal).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services.
Motion No. C110126 -16
Moved by Lancaster, Seconded by Crawford
Be it resolved that
1. That Confidential Report No. DS 2011 -2, Andria Leigh, Director of Development
Services re: Litigation affecting the municipality (Coulson Ridge Estates Ltd —
Consent Application 2010 -B -06 —OMB Appeal) be received and adopted.
2. That the Ontario Municipal Board be advised, in writing, of the Township of Oro -
Medonte's withdrawal of their appeal to OMB File PL101365.
3. And Further That the County of Simcoe and the applicant be advised accordingly
under the Director of Development Services' signature.
Carried.
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d) Tamara Obee, Manager, Health & Safety, Human Resources re: Labour
Relations /Employee Negotiations (Insurance Coverage).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Richard Playfair, Director of Fire & Emergency
Services; Tamara Obee, Manager, Health & Safety, Human Resources.
Motion No. C110126 -17
Moved by Meyer, Seconded by Coutanche
Be it resolved that the correspondence dated December 14, 2010 and January 26, 2011
and confidential verbal information presented by Tamara Obee, Manager, Health &
Safety, Human Resources re: Labour Relations /Employee Negotiations (Insurance
Coverage) be received.
15. BY -LAWS:
Carried.
a) By -Law No. 2011 -011 A By -law to Govern the Proceedings of Council and
Committees /Technical Support Groups of Council in the
Township of Oro - Medonte and to Repeal By -law No. 2010 -080.
b) By -Law No. 2011 -013 Being a By -law to Govern the Proceedings of the Committee of
Adjustment in the Township of Oro - Medonte.
c) By -Law No. 2011 -014 A By -law to Designate Reduced Load Periods and Designate
Haul Routes in the Township of Oro - Medonte and to Repeal
By -law Nos. 97 -28, 99 -75 and 99 -105.
d) By -Law No. 2011 -016 A By -law to Establish an Advisory Body to Council Entitled the
Human Resources Committee.
e) By -Law No. 2011 -017 A By -law to change the zoning provisions which apply to the
lands within Part of Block B, Plan M -9 and Part of Block C,
Plan M -9 (former Township of Oro), Township of Oro - Medonte,
County of Simcoe (1522417 Ontario Limited) Roll # 4346 -010-
003 -20700 and 4346- 010 - 003 - 20800.
f) By -Law No. 2011 -018 A By -law to Provide an Exemption from Taxation to The Royal
Canadian Legion Branch 619 and to Repeal By -Law No. 2007-
047.
g) By -Law No. 2011 -019 A By -law to Appoint Representatives to the Common Interest
Committee.
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h) By -Law No. 2011 -020 A By -law to Appoint a Representative to the Oro - Medonte
Chamber of Commerce.
i) By -Law No. 2011 -021 A By -law to Appoint a Representative to the Orillia Chamber of
Commerce.
Motion No. C110126 -18
Moved by Coutanche, Seconded by Meyer
Be it resolved that the following by -laws:
a) By -Law No. 2011 -011, A By -law to Govern the Proceedings of Council and
Committees /Technical Support Groups of Council in the Township of Oro - Medonte
and to Repeal By -law No. 2010 -080.
b) By -Law No. 2011 -013, Being a By -law to Govern the Proceedings of the Committee
of Adjustment in the Township of Oro - Medonte.
c) By -Law No. 2011 -014, A By -law to Designate Reduced Load Periods and Designate
Haul Routes in the Township of Oro - Medonte and to Repeal By -law Nos. 97 -28, 99-
75 and 99 -105.
d) By -Law No. 2011 -016, A By -law to Establish an Advisory Body to Council Entitled
the Human Resources Committee.
e) By -Law No. 2011 -017, A By -law to change the zoning provisions which apply to the
lands within Part of Block B, Plan M -9 and Part of Block C, Plan M -9 (former
Township of Oro), Township of Oro - Medonte, County of Simcoe (1522417 Ontario
Limited) Roll # 4346- 010 - 003 -20700 and 4346- 010 - 003 - 20800.
f) By -Law No. 2011 -018, A By -law to Provide an Exemption from Taxation to The
Royal Canadian Legion Branch 619 and to Repeal By -Law No. 2007 -047.
g)
By -Law No.2011 -019, A By -law to Appoint Representatives to the Common Interest
Committee.
h) By -Law No. 2011 -020, A By -law to Appoint a Representative to the Oro - Medonte
Chamber of Commerce.
i) By -Law No. 2011 -021, A By -law to Appoint a Representative to the Orillia Chamber
of Commerce.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
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16.CONFIRMATION BY -LAW:
a) By -Law No. 2011 -015 Being a By -Law to Confirm the Proceedings of the Council
Meeting held on Wednesday, January 26, 2011.
Motion No. C110126 -19
Moved by Crawford, Seconded by Lancaster
Be it resolved that By -Law No. 2011 -015, being a by -law to confirm the proceedings of
the Council meeting held on Wednesday, January 26, 2011 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
17.ANNOUNCEMENTS OF INTEREST TO THE PUBLIC:
18.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
19. ADJOURNMENT:
a) Motion to Adjourn
Motion No. C110126 -20
Moved by Meyer, Seconded by Coutanche
Be it resolved that we do now adjourn at 7:58 p.m.
Mayor, H.S. Hughes Clerk, J. Douglas Irwin
Carried.
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9a) - 10:10 a.m. Christie Cadotte, RVH, B...
February 2, 2011
Township of Oro - Medonte
148 Line 7 South, Box 100
Oro, ON LOL 2X0
Dear Council,
Barrie Area
PHYSICIAN RECRUITMENT
9� 2/i 1
cl
On behalf of the Barrie Area Physician Recruitment Task Force I'd like to take this opportunity to thank the
Council of the Township of Oro - Medonte for their ongoing support of the recruitment and retention initiatives
in our community.
We have made great strides in bringing much needed Family Physicians and Specialists into the area, but there
is still a tremendous amount of work to be done. Health care human resources will be a significant issue facing
all residents of the area in the coming years and recruitment will be the key initiative to alleviate the hardships of
the physician shortage.
We have been successful in relocating several new physicians to the area this year in the following specialties
Family Medicine, Paediatric Allergist, Emergency Medicine, Radiology, Oncology, Radiation Oncology,
Psychiatry, Cardiology, Pathology, Internal Medicine, Intensive Care and Surgery. We are also very proud to
say that we are in active negotiations approximately 17 new physicians for 2011.
The Task Force focus's on the personal needs of every incoming physician, which has proven vital to our
success. We tour every visiting physician throughout the entire community. Four of our newest members of the
medical community, a Family Doctor, Surgeon, Rheumatologist and Paediatric Allergist recently purchased
their homes in the Township of Oro - Medonte.
We formally request your financial support, in the amount of $20,000 for the 2011 fiscal year, to help further
our initiatives and recruitment success. As you are aware your financial contribution allows for your
Representative to hold a seat on the Task Force, which will ensure that your input and accountability needs are
met.
If you have any questions please do not hesitate to contact me at any time. I can be reached directly at 705 -728-
9090 x41310 or by email at cadottec@rvh.on.ca.
Sincerely,
CaJotk
Christie Cadotte
Physician Recruitment Coordinator
201 Georgian Drive, Barrie, ON, L4M 6M2 ( t: 705 728 9090 I f: 705 728 2408 ....NO
www.rvh.on.ca I www.barriedoctors.ca
Page 15 of 97
9a) - 10:10 a.m. Christie Cadotte, RVH, B...
Executive Summary
The Barrie Area Physician Recruitment Task Force was created in 2001 to lead
the Family Physician recruitment efforts for Barrie and the surrounding area. We
have had excellent support for The City of Barrie, RVH, Town of Innisfil, the
Townships of Springwater and Oro - Medonte, Greater Barrie Chamber of
Commerce, Federal and Provincial Members of Parliament, and worked
collaboratively with various community stakeholders.
Most people assume that rapid growth is the reason for our current Family
Physician shortage. Our rapid growth is a factor, but it is not the most significant
one. There is a significant shortage of Family Physicians across Canada,
Ontario unfortunately, is fairing worse than any other province. The greatest
road block to recruiting Family Physicians is the fact that there are too few
Physicians to recruit. Hundreds of communities across Ontario are faced with
similar shortages, and are actively competing to attract Physicians that do not
exist.
Most people when talking about a two tiered health care system are referring to
public vs. private funding of health care services. In our region we have a
different type of two tiered health care system, those people in our community
who have a Family Physician vs. those people in our community that do not have
a Family Physician. The Family Physician is a patient advocate, and is often
referred to as the gate keeper of the health care system. People without a
Family Physician have difficulty accessing many areas within our current health
care system.
We have pregnant women on our community who must obtain their prenatal care
in our in walk -in or after -hours clinics, in fact we have had cases of women
presenting in labor without having seen a Physician throughout their pregnancy;
this is unacceptable. We have newborn babies who require attention and
immunizations but lack a Family Physician and have to obtain this care at after
hours clinics; this is unacceptable. We have patients in our community with
chronic diseases such as heart disease, diabetes and even cancer, who lack a
Family Physician to monitor these chronic diseases; this is unacceptable.
We must continue to act to enhance our recruitment efforts in order to meet the
medical needs of the community. The events that have lead to our current
provincial physician shortage are multiple, complex and beyond the scope of our.
Task Force. My focus however, is what must be done at the community level to
address the health care needs in our community.
The Task Force along with Barrie Community Family Health Team and with the
support of Royal Victoria are attempting to identify the medical needs of this
community and are developing new innovative ways of providing for these needs.
We have developed a Hospitalist Program at RVH that meets the needs patients
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9a) - 10:10 a.m. Christie Cadotte, RVH, B...
without Family Physicians when they are admitted to hospital, we have
developed a Nurse Practitioner Clinic for orphan patients with chronic illness, we
have developed a Clinical Oncology Associates Program with Family Physicians
providing support for the local Oncologists in an attempt to meet the needs of our
significant regional growth in cancer patients. We have developed a Palliative
Care Team to meet the needs of our Palliative care patients without Physicians
both in hospital and in the community. We have developed prenatal and
newborn programs to meet the needs of those patients without Family
Physicians. The development of these programs has placed unreasonable
demands on our current Family Physicians who are already overworked.
Recruiting new Family Physicians is essential if we are to continue to provide for
the medical needs in our community.
Many communities across Ontario have developed professional recruitment
programs to assist in their Family Physician recruitment efforts. We are seeking
to further develop our financial base so that we can compete with the incentives
being offered by other communities across Ontario, in fact across Canada.
Many Communities have been very creative in their recruitment initiatives; some
have significant resources to attract Physicians to their communities.
We need to be very progressive and professional if we are going to complete
with other communities for a scarce resource. As our full time Recruitment and
Retention Officer I work to coordinate and develop our recruitment program. As
the Recruitment Officer, I enhance, develop and coordinate the placement of ads
nationally in medical journals and papers and follows up on all contacts, develop
quality comprehensive visitation programs to entice Physicians and their families__
when they see our community.
Our continued residential and industrial growth will impact on our medical
resources, in fact we are already starting to see industry looking at the availability
of medical support for their employees as part if the decision making in relocated
their businesses.
We...have a responsibility and a challenge to be visionary in developing a plan to
meet the primary health care needs in the Barrie area.
History /Membership
• Significant steps have been taken to increase the supply of physicians in
Ontario. While each accomplishment will help to increase patient access to
Ontario doctors, the shortage is so severe in scope that far greater action is
warranted.
• Since 2001 we have made great strides in bringing much needed Family
Physicians and Specialist into the area, but there is still a tremendous amount
Page 17 of 97
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of work to be done. Health care human resources will be a significant issue
facing all residents of the area in the coming years and recruitment will be the
key initiative to alleviate the hardships of the physician shortage.
• Our Task Force is comprised of representatives from the Federal, Provincial
and Municipal governments, Rural Ontario Medical Program, Medical and
Hospital Administrators, Physicians, Barrie Community Family Health Team,
Community Stakeholders, Economic Development Office, Greater Barrie
Chamber of Commerce and Citizen Volunteers.
• With the support of the community Barrie Area Physician Recruitment Task
Force continues to develop workable solutions to the physician resource
challenge.
Health Care Human Resources
• Ontario is facing a physician shortage of unprecedented proportions. The
shortage of physicians and other health care professionals is one of the most
significant challenges facing our health care system today. Tens of thousands
of Ontarians are at risk of not having timely access to physician services.
• The History
- The 1990's serve as a powerful reminder of the importance of
being able to reasonably forecast physician numbers. In
approximately 10 years, we went from a projected physician
surplus to a physician shortage.
—> Research suggests that younger doctors joining the workforce tend
to practice differently than their older counterparts; they tend to put
more emphasis on work —life balance, and may see fewer patients
on average than older physicians as a result. It's important for
health planners to understand these differences in practice
patterns, particularly as a greater number of doctors approach their
retirement years
• The Reality
-> Ontario has another problem — about 2500 doctors are 55 years or
older, and will soon be retiring. To bring the reality closer to home:
—> Barrie area population is growing by approximately 6300 per year
-* At 1700 patients per doctor (the provincial average is 1380
patients) we need to recruit an average of 3.7 doctors per year to
keep up with growth
-* The average age of our Family Physicians is 51
-* Over the next 20 years 60% of Barrie's current Family Physicians
will retire, which is an average of 2 per year
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-> We attract an average of 3 to 4 Family Physicians each year. Just
enough to cover growth
- > Retirement, Turnover and the current gap are not being
covered
-> At this rate in 10 years we will have a gap of 70 Family Physicians
• Producing a Family Physician
-> 3 - 4 Years of Undergraduate University Training - Apply to
Medical School
-> 4 Years of Medical School
-> Ottawa, Queens, McMaster, Out, Western & Queens
-* 2 - 3 Years in a Residency Program
Approximately 10 years to produce a physician!!!
Recruitment Trends
• Full Time Recruitment Coordinators
-> Professional Recruitment Programs.
-* 75+ Physician Recruiters in Ontario
-> Funding for Coordinators - Hospital /Municipalities
-> Strategic direction varies depending upon communities needs and
focus
• Canadian Association of Staff Physician Recruiters (CASPR)
- > Over 200 members from across Canada
-> Majority in Ontario
- > www.caspr.ca
• Community Recruitment Programs
-> Recruitment Process
-> Determine Vacancies
-* Exposure
- > Review Candidates
-> Community Tours
-* Interview
-> Follow up
- > Application
-> Relocation
-> Starting a Practice
o Overall, quite an onerous process, studies indicate that it takes
approximately 300 hours to recruit 1 physician
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• Rural Training
- Focus on medical Students and Residents
-* Attempt to get the Student/Resident involved in the community
-+ Increase the number of medical preceptors
-* Work closely with ROMP
- > Rural Ontario Medical Week
• Recruitment Methods
-a Targeting effective distribution channels to get the word out
-* Advertising in newspapers, journal, colleges
- Liaising with professional organizations
- Website
- Word of mouth /networking
- Professional recruiter
Role of the Recruiter
Critical Success Factors in Recruitment
• Recruitment sets the stage for successful retention
- > Develop a Physician Plan
-> Define expectations and Resources Needed
-> Recruit Candidates
- > Engage the Candidates
- > Site Visit and Meet and Greet
-* Interview /Screen Candidates
-> The Offer
• Site Visit
-* Helps candidate understand the culture
-> First visit is typically very comprehensive, followed by (sometimes
several) informal meetings with key leaders /stakeholders
-> Select tour participants to give first good impression
-> Involve family
• Interview Preparation
-> Who's involved
-3 Multidisciplinary team
- Coordinates content
-* Conducts interview
-* Recommends to the board
- Other relevant stakeholders can be involved by giving input on
qualifications of position, opportunity profile, deliverables
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• Building Relationships
-> Establishing Physician Relations
- > Introduce Physician to Medical and lay communities
- Link Physician to formal and informal referral system
-> Provide ongoing support and practice information to Physicians
-> Build Trust
-* Recognize the different needs and lifecycle stage of physicians
e.g. younger vs. older
- > Ability to make the Physician feel needed and part of the team
Engage the family and consider their needs
• Engage the Candidate
-* Recruitment Coordinator provides data about the opportunity
»expected volumes, growth, patient demographics
-* Practice supports available
»space, equipment, diagnostics, support staff, technology
- > Responsibilities and expectations of the position, organization
information, community information
-> The Recruiter sells the benefits of the position and organization
which helps the candidate understand the expectations and decide
on "fit"
• Supports during candidate /solicitation period
-> Recruiter will enlist assistance of other physicians who agree to be
"on call" for candidate questions
-* Provide administrative contact person for non - clinical questions
- KEEP IN CONTACT
• A good retention program, starts with a good recruitment program
- A systernatic approach will help ensure:
-* A good "fit"
- > Clear expectation of both the Physician and the hospital
-> Appropriate level of support to help build long term relationships
Our Difficulties
• Family Practice Training
-> May be viewed as provincial responsibility, never the Tess it directly
affects Oro - Medonte as a designated underserviced area (until
April 2, 2010
-> In Ontario we have 6 Medical Universities,
-+ Family Medicine graduates available after training:
326 Family Medicine Graduates
Page 21 of 97
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• Family Practice in Oro - Medonte
— > What are our limitations ? ??
- Limited number of Graduates (as mentioned)
—> Partner /Practices to join
- > Appropriate space availability
—> Lack of funding for additional incentive /bonuses
• What do Comprehensive Care Family Doctors want ? ??
-* Start their practice vs. take over an existing practice
-> Partner's NOT solo practice
— > Established staff, EMR, billing systems
- Limited over head
• Turnkey Space — a critical need to attract physicians to the Barrie area
—> A turn -key clinic concept is a great drawing card for both
physicians and patients. A one -stop approach ensures a loyal
patient population and serves the need of the physicians with
readily available in -house medical services. An ideal turn -key
clinic would have state -of the -art medical computer system
including fully integrated electronic medical records (EMR).
Arrangements for new physicians would include no start up costs;
computers in each office, minimum guaranteed annual
remuneration and a period of no occupancy charges.
-* Turn -key clinics are businesses that would include everything you
would require to immediately start running a practice
The Competition
• The Facts
As mentioned earlier — with only approximately 326 Family Medicine Residents
graduating each year and over 315 communities designated as underserviced in
Ontario and an estimated shortage of 650 family medicine vacancies
The math is simple...the competition...FIERCE!
• The Carrot!!
—> It was no problem tracking information on incentive programs that
other comparable communities are offering in their avid quest to
lure physicians to their area.
>$150,000 signing bonuses
> $20,000 signing bonuses
> Sport Utility Vehicles
A Free housing
D Discounts on new homes
Page 22 of 97
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Our Success
A $5000 in CME (Continuing Medical Education)
A Spousal incentives
A Moving expenses
A Free Cable
A Gym & Golf Memberships
A Guaranteed minimum remuneration
A Free leaseholds /reduced overhead
>Turn -key opportunities
-* ...this list only scratches the surface of the incentives communities
are offering in the attempt to attract and retain physicians.
- The face of family medicine is changing and the new residents are
very savvy, they know their in demand and they know their in the
drivers seat and they definitely shop around looking for the best
deal!
Barrie Area Physician Recruitment prides ourselves on our
work/lifestyle balance, collegial medical community, proximity
to Toronto an gateway to cottage country and most of all
retention...you can practice medicine anywhere - a good fit
and lifestyle are the key to ensuring physician happiness!
• Options /Opportunities in Family Medicine
- -> Many GPS /FPs in Ontario focus their practice in areas other than
primary care. A 2006 survey conducted by CPSO (College of
Physician and Surgeons of Ontario) indicates that 74.3% of all
GPs /FPs focus 40% or more of their practice in primary care and
25.7% have other areas of practice focus (e.g. hospitalist
medicine, surgical assist, dermatology, sports medicine)
--> WE have been successful in bringing new family physicians to our
community, but we are finding that very few are starting
comprehensive full -time family practices. With that in mind we are
looking at alternative methods, including working closely with the
Barrie Community Family Health Team and the incubator clinic to
attract doctors. The incubator concept has had great success in
other communities in different areas of the province. We are
hoping to take that idea and adapt it to Barrie and the surrounding
area.
• Despite some of the daunting information presented thus far, The Barrie Area
Physician Recruitment Task Force has successfully branded the community
as a recreational area where professional and personal goals can be met.
Many young physicians are excited about the opportunities that Barrie has to
offer.
Page 23 of 97
9a) - 10:10 a.m. Christie Cadotte, RVH, B...
• But it is not only young physicians coming onboard - many senior physicians
love the community and the state -of -art facility that is Royal Victoria Hospital.
Barrie is a rapidly growing community and there are exciting opportunities and
support for physicians in all specialties, at every stage of their career.
• Since 2001 the Barrie Area Physician Recruitment Task Force is not only
happy but very proud to announce that we have successfully attracted:
195 Physicians
119 Specialty Physicians
76 Family Medicine Physicians
*45 of the 76 FPs did not open a traditional comprehensive family
practice for various reasons.
Notables
• Over 550 Community Tours
• Medical Student and Resident Training (500 +)
• Funding Success
• Community Inquiries /awareness
Future Initiatives
• How we will succeed!
-+ Facilitate the sharing of information related to incentives and
strategies aimed at addressing primary health care
Leverage success strategies to enhance primary health care and
utilization at the local level in order to better meet the population
health needs
-+ Aim to contribute a shared understanding about primary care
issues and pressures at a local level
- Media - effectively communicate current situation in our area
- > Continue to develop committed community partnerships (i.e.
Chamber of Commerce, Business Associations, hotels,
restaurants, service clubs, etc.)
-� Developing a program that seamlessly integrates new health care
professionals into our community
- Seeking commitment from the business sector for non - monetary
incentives (golf /gym memberships, special lease rates on vehicles,
premium rent of office space, etc.)
Page 24 of 97
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Closing
-> Maintaining competitiveness with other underserviced communities
highlighting the areas unique attributes that are potentially
attractive health care professionals
- Continue to establish our provincial reputation, adapt to
government additions and changes
-+ To ensure that our local municipal councils understand that
medical recruitment is a huge component economic development
along with growth and prosperity
- * University of Toronto FMTU (family Medicine Teaching Unit)
• The Big Picture
- Not going to let up
-> Over 500 physicians immigrate to the USA
-3 Over 900 MDs retire each
-> By 2009 the number of physicians leaving medicine outweighed
the number of new physicians
-> 2000+ physicians currently required in Ontario (not GTA)
• What we can do - Together
- We recognize that it will be very difficult to replenish the physician
compliment to levels previously enjoyed.
- Solutions to the physician supply volume are complex and require
the commitment and cooperation of a number of key players in the
health care system as well as in the community.
- The City of Barrie should be commended for its outstanding
leadership on this issue. By continuing to contribute to the Task
Force the City will demonstrate that it recognizes the problems the
physician shortage places on the citizens of Barrie and that you
can help by allocating resources to alleviate the problem during
this difficult time.
-> We both have important roles to play. We pledge to do our part to
ensure that our processes are transparent and responsive.
-> Barrie and area desperately needs a health human resources
planning body to plan for our future needs. Let's continue to work
together!
Page 25 of 97
9a) - 10:10 a.m. Christie Cadotte, RVH, B...
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Page 35 of 97
9a) - 10:10 a.m. Christie Cadotte, RVH, B...
Page 36 of 97
10a) - 10:00 a.m. - A/Staff Sergeant Rick ...
Ontario
Provincial
Police
February 1, 2011
Township of Oro - Medonte
148 Line 7 South
Oro, Ontario
LOL 2X0
Attention: Council
A/S /Sgt R. Rusticus
A/Detachment Commander
Barrie Detachment
RR/ys
Police
provinciale
de ('Ontario
Barrie Detachment
Detachement de Barrie
20 Rose Street
Barrie ON L4M 2T2
Tel: (705) 726 -6484
Fax: (705) 726 -6487
File Reference: 800
STATS — ORO- MEDONTE TOWNSHIP
v /�Q 1z4 z(
�,d 4 S
20, rue Rose
Barrie ON L4M 2T2
TeI.: (705) 726 -6484
Telec.: (705) 726 -6487
As per your request, please find attached the 2010 statistics for the Oro - Medonte Township:
I will expand on the categories with significant changes at your February 2 council meeting.
Also if you require further comparisons and/or re- analysis let me know and I will endeavour to
complete same in a short order.
Page 37 of 97
Calls
for
Service
Total
Policing
Hours
General
Patrol
Hours
Crime
Trends -
Property
Crime
Crime
Trends
—
Violent
Crime
Provincial
Offence
Notices
Issued
2008
4,445
22,436.75
6,079.25
375
98
5,979
2009
4,381
20,064.00
5,120.50
389
80
4,574
2010
4,459
36,734.50
6,866.50
365
73
5,423
10a) - 10:00 a.m. - A/Staff Sergeant Rick ...
Ontario
Provincial
Police
February 1, 2011
Township of Oro - Medonte
148 Line 7 South
Oro, Ontario
LOL 2X0
Attention: Council
A/S /Sgt R. Rusticus
A/Detachment Commander
Barrie Detachment
RR/ys
Police
provinciale
de ('Ontario
Barrie Detachment
Detachement de Barrie
20 Rose Street
Barrie ON L4M 2T2
Tel: (705) 726 -6484
Fax: (705) 726 -6487
File Reference: 800
STATS — ORO- MEDONTE TOWNSHIP
v /�Q 1z4 z(
�,d 4 S
20, rue Rose
Barrie ON L4M 2T2
TeI.: (705) 726 -6484
Telec.: (705) 726 -6487
As per your request, please find attached the 2010 statistics for the Oro - Medonte Township:
I will expand on the categories with significant changes at your February 2 council meeting.
Also if you require further comparisons and/or re- analysis let me know and I will endeavour to
complete same in a short order.
Page 37 of 97
10c) - Shawn Binns, Director of Recreation...
CANI Running
January 26, 2011
Contents
The Bonita Glen CR -3
, h Marathon & 10km Road Race
Request for Permission to Host Event
Event Details
Summary
Race Course
Insurance
Requests
Traffic markings
Parking
Event Impact
Impact on the Township of Oro - Medonte
Impact on Local Residents
Risk Management Measures
Race Facilities
Route to Race
Toilets
Parking
Race Course
Start/Finish Area
Route
Surface
Traffic Cones / No Parking Signs
Drink Stations
Race Officials
First Aid Personal
Lead Cyclist
Sweep Up Vehicle
Course Marshalls
Contact Details
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Page 38 of 97
10c) - Shawn Binns, Director of Recreation...
Event Details
Summary
CANI Running, an Orillia -based partnership would like to host the inaugural Bonita Glen CANI
'/ Marathon and 10km running road races starting and finishing at the Girl Guides' Bonita Glen
Camp on Sunday, October 16 2011. The goal of the event is to encourage fitness and
participation and to provide runners with a safe and reasonably flat course on which they can
achieve a personal goal.
The races itself will begin at 9:30 am at the Bonita Glen Girl Guide camp on the 11' line and
follow an out and back course along the Ridge Road to Eight Mile point. It is expected that most
participants would be finished by 12 noon. We anticipate between 200 and 400 runners in total.
Race Course
Both races will be out -and -back courses. The races will start and finish inside the Bonita Glen
camp. After leaving the camp the runners will head up the 11 line to the Ridge Road and follow
the Ridge Road north to the 13 line. Runners will continue down the 13 to Lakeshore Rd; the
turnaround for the 10km runners will be along the 13' between the Oro - Medonte trail crossing
and Lakeshore Road. Runners competing in the half- Marathon event will continue along
Lakeshore to Eight Mile Point Road. Runners will run almost the entire length of Eight Mile Point
Road before turning around and re- tracing their route back to the Bonita Glen Camp.
We feel that this route offers the safest, flattest and most scenic half- Marathon course in Oro -
Medonte. We have designed the course with runners' safety in mind. For most of the course there
are access points (driveways, other roads, etc.) along only one side of the road. Runners will be
instructed to stay on the South -East side of the Ridge Road, the West side of the 13 the South
side of Lakeshore and the side of Eight Mile Point road bordering the cottagers' reservation.
We intend to have race marshals at the main intersections; the 11' and Ridge Road, the 13' and
Ridge Road and the 13' and Lakeshore. Only at the 13 and Lakeshore will runners be required
to cross the road, and we do not anticipate this intersection being busy on a Sunday morning.
2 of 6
Page 39 of 97
10c) - Shawn Binns, Director of Recreation...
Map the of proposed race
Hawke stone
Insurance
Requests
MIH St
Hawkestone
Beach
StartlFinishr a
Bonita Glen GGC Camp
Turnaround
Lake
Simooe
Waddington
Beach
8aywood
Park
Carthew
Bay
Eight Mile
Point
Insurance will be purchased from the Ontario Road Runners Association. Oro - Medonte township
will be named as an insured party for an amount of $5 million. In addition, participants will be
required to fill out a waiver releasing the organisers, the Township of Oro - Medonte, the OPP and
the Girl Guides from responsibility.
Traffic markings
We would like to place traffic pylons at various points along the course, and mark off a portion of
each intersection to keep runners safe from traffic. We do not wish to close the route to traffic, but
we would like to block off areas at the corners of the Ridge Road and the 11 and 13 lines,
close to the shoulder, where the runners can turn the corners without slowing to traffic.
3 of 6
Page 40 of 97
10c) - Shawn Binns, Director of Recreation...
We would like to place 'Caution Runner' signs along the route. Also, we would like to place
kilometre markings along the route, to indicate to runners how far along the course they are. We
would also like to have a slow- moving car following the last runner with the hazard lights on and a
'Caution' sign on the back.
Parking
We have been in touch with Susan Grant and Bill Sullivan at the Bonita Glen camp and they have
agreed to allow us to use a portion of the camp for parking. However, our parking requirements
may exceed that space so we have been in touch with the Ukrainian Children's camp and they
have tenitively agreed to allow parking on their property .
We will notify runners of the parking arrangements prior to the race, via email. On the day of the
race we will have people directing overflow parking to the Ukrainian Children's camp. We will
encourage runners to carpool. We will do our best to ensure that runners park responsibly, but we
can not be responsible for the actions of individual runners.
Event Impact
Impact on the Township of Oro - Medonte
It is our hope that the Bonita Glen CR -3 will benefit the residents of the Oro - Medonte city by
providing an opportunity to participate in a fun, challenging activity. The event is open to everyone
and runners of all ability levels are encouraged to enter. The event will also showcase the beauty
of the township and may provide some additional traffic for local businesses.
Impact on Local Residents
The race course has been designed to minimize the disruption to local residents. The first
kilometre of the course runs through the village of Hawkestone. At this point, runners will be very
close together and should be onto the Ridge Road within seven minutes of start. For the start of
the race it will be difficult for cars to enter or exit driveways along the East side of the 11 There
will be two race starts, one at 9:30 for the 1/2 Marathon and one at 9:45 for the 10km. All residents
and businesses along this stretch will be notified, by flyer of the event details. Because all runners
will be on to the Ridge Road within ten minutes of race start we do not anticipate much disruption
to the local residents.
Runners will also run through the village at the very end of the race. At this point runners will be
quite dispersed and so entering and accessing driveways should not be a problem. All driveways
along this stretch of the 11 have good visibility to the road, and therefore runner safety should
not be an issue.
The remainder of the course is run along either sparsely - populated sections of road, or along
sections of road where runners can safely stay to one side of the road, such as Eight Mile Point
Road.
Any debris left by runners on the route will be removed by the race organisers.
4 of 6
Page 41 of 97
10c) - Shawn Binns, Director of Recreation...
Risk Management Measures
Great care has been taken in the design of the course to maximise runner safety and minimise
disruption to traffic and to local residents. Specifically, the following risk assessment and
management plan will be in place.
Race Facilities
Route to Race
Signs will be placed at the 11' Line, South of Highway 11 and at either side of the 11' Line, along
Ridge Road directing runners to the start.
Toilets
Portable toilets will be rented and placed at the race headquarters at Bonita Glen. As we expect
most runners to be pre- registered we will ensure that there are sufficient toilets to meet the
Ontario Roadrunner Association (ORA) guidelines. This should ensure that the runners use the
facilities provided.
Parking
There is parking for approximately 70 vehicles on the Bonita Glen site. Preliminary agreement
has been sought from the Ukrainian Children's Camp to provide additional parking there. Runners
will be notified in advance, via email, of the parking arrangements and marshalls will be directing
traffic on race day.
Race Course
Start /Finish Area
The race will start and finish at the Bonita Glen Girl Guide camp. The beginning and ending of the
route will be along the 11 Line South, on the East side of the road. There are no driveways along
the East side of the 11 Line South of Mill Street so we are not anticipating any problems.
However, we would like to place temporary No Parking signs South of Mill Street to ensure that
all runners can start and finish along the East side of the road, leaving a lane open to traffic.
Signs will be placed around the Ukrainian area a week prior to the race to notify residents.
Route
The route has been carefully chosen to maximise runner safety and minimise disruption to traffic.
There are a few intersections we have identified as being higher risk. These are: the 11' Line and
the Ridge Road, the 12' Line and the Ridge Road and the 13' Line and Lakeshore Rd E. At each
of these intersections, runners will be running in the right -of -way directions and are not running
through any stop signs. On the way out to the turn around runners will be directed to run along
the right side of the road, to prevent crossing the Ridge Road. Runners will be instructed to stay
on the South -East side of the Ridge Road, the West side of the 13', the South side of Lakeshore
and the side of Eight Mile Point road bordering the cottagers' reservation.. Race Marshalls will be
placed at each of these intersections to assist runners and vehicles. Cones will be placed at the
corners to separate the runners from traffic.
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Page 42 of 97
10c) - Shawn Binns, Director of Recreation...
Surface
The running surface is generally very good along the course. An inspection will be done the
morning of the event to identify any new obstacles (fallen trees, etc.)
Traffic Cones / No Parking Signs
We will place caution signs along the Ridge Road and Lakeshore Road warning vehicles about
the race. We would like to place No Parking signs along the East side of the 11 Line South of
Mill Street to keep the Start/Finish chute clear.
Drink Stations
There will be a minimum of two drink stations along the route. Drink stations will be located where
there is ample space to locate a water table and a vehicle off the roadway. For example, at the
junction of the Oro - Medonte rail trail and the 13' Line.
Race Officials
First Aid Personal
There will be someone with current First Aid and CRP certification located at the Start/Finish line
for the duration of the race.
Lead Cyclist
A lead cyclist, in reflective clothing, will travel in front of the first runner to lead the runners around
the course.
Sweep Up Vehicle
A vehicle will trail the final runner to collect any runners that drop out of the race.
Course Marshalls
Course Marshalls will be located at major intersections and will wear reflective clothing.
Contact Details
CANI Running is a new, Orillia -based partnership of Megan Bell and Lisa Avery. Our website is
www.canirunning.com
We can be contacted at the following numbers.
Lisa Avery (705) 327 -0189 email: lisaavery@canirunninq com
Megan Bell (705) 326 -5065 email: meganbell(acanirunning.com
6 of 6
Page 43 of 97
Report No.
DS 2011 -003
To:
Council
Prepared By:
Andria Leigh, Director
Development Services
Meeting Date:
February 2, 2011
Subject: Preliminary Review of
Development Concept Plan
(Edgar Lands)
Motion #
Roll #:
4343 -010- 003 -35410
R.M.S. File #:
10d) - Report No. DS2011 -003, Andria Leigh...
REPORT
It is recommended to Council:
tot_%/ /& donte/ `W
Proud Heritage, Exciting Future
RECOMMENDATION (S): Requires Action
X
For Information Onlyn
1. THAT Report DS 2011 -003 Re: Preliminary Review of Development Concept Plan
(Edgar Lands) be received; and
2. THAT Council, in principle, supports the preliminary concept for re- development of
the Edgar lands dated January 7, 2011 prepared by Jones Consulting Ltd. subject to
confirmation of conformity with the Official Plan during the formal application
submission.
I BACKGROUND:
The former Edgar Occupational Centre was developed as a radar base in 1952. In the
early 1960's, the property was transferred to the Management Board Secretariat to be
utilized as a residential and occupational facility for adults with development disabilities.
This usage for the property included the following facilities: 84 single detached dwellings
units, a group housing structure, two office buildings, a recreational hall, a food services
building, hospital, church, school, several maintenance and outbuildings, and an
established road network. The development on the property was serviced with
communal water and sewage facilities. This occupational centre was utilized in this
capacity until March 1999 when the facility closed and residents were integrated into the
community. Since that time the Province has been attempting to look at options for re-
development of the site. In order for the historic usage of the site to be recognized, the
Township in 1999 adopted Official Plan Amendment No. 5 (By -law 99 -80) which
proposed the "Edgar Centre Special Policy Area" designation in order to recognize the
existing buildings and infrastructure on the property and to provide the basis for
assessing any future use of the property. Further details regarding this Amendment and
the specific policies incorporated into the Township's Official Plan are discussed further
throughout this report.
In January 2011, the Township received a preliminary concept plan for the re-
development of the property from Jones Consulting, on behalf of the prospective
DEVELOPMENT SERVICES Meeting Date: February 2, 2011
Report No. DS 2011 -003 Page 1 of 8
Page 44 of 97
10d) - Report No. DS2011 -003, Andria Leigh...
purchaser. A preliminary review of this concept plan is the purpose of this report to 0 --
Council.
I ANALYSIS:
i
The objectives of the Edgar Centre Special Policy Area designation were to:
• To recognize the existence of a property with a substantial amount of buildings
and infrastructure that is potentially capable of being adapted to a number of
uses.
• To provide the basis for assessing the future use of this site.
• To ensure that any development on the site is orderly and planned in a manner
to minimize the impacts of the uses on adjacent lands and the natural
environment.
In order to achieve these objectives through the consideration of any re- development
proposal, the Official Plan requires a Comprehensive Development Plan (CDP) to be
prepared which analyses the re- development and its impact on the natural environment,
rural character, surrounding land uses, and the appropriate utilization of services (water
and sewage). A discussion regarding the Official Plan policies and what will be required
to be submitted to the Township as part of a formal application submission is discussed
further under the Policies /Legislation section of this report.
The plan submitted by the proponent proposes a range of single detached dwellings on
0.5 -1 acre lot areas with a total of 104 residential units. In addition, a series of the
existing amenity /outbuildings are proposed to be maintained and utilized /renovated in
association with the residential units including: office and maintenance buildings,
recreation hall, food services complex, hospital, church, school, locational building, and
site servicing building. The 84 residential housing units on the property would be
proposed to be demolished and replaced plus an additional 20 residential units are
proposed for a total of 104 residential units as identified on the concept plan (see
Attachment #1)
I FINANCIAL:
N/A
I POLICIES /LEGISLATION:
Township of Oro - Medonte Official Plan:
The Township's Official Plan provides the basis for considering all growth and
development in the Township and for protecting the Township's natural heritage system.
The Plan contains policies intended to guide land use decisions for the Township for the
next twenty years. The Plan establishes a vision for the Township which is intended to
preserve the quality of life, protect the rural character and natural heritages features,
DEVELOPMENT SERVICES
Report No. DS 2011 -003
Meeting Date: February 2, 2011
Page 2 of 8
Page 45 of 97
10d) - Report No. DS2011 -003, Andria Leigh...
and maintain the open countryside which makes up the Township. The rural area is
considered to be an asset to the community and it is the intent of the Official Plan to
protect this by only encouraging development in the rural area that is compatible with
the open space and natural character of the area.
The subject property as stated is designated "Edgar Centre Special Policy Area" by the
Official Plan. The permitted uses within this designation include: Institutional uses such
as schools, places of worship, community centres, cultural centres, low and medium
density residential uses and recreational uses.
Permitted accessory uses would include recreational uses such as golf courses,
swimming pools, multi -use community centres, and retail and personal
service uses serving the needs of a self- contained residential community.
The intent of the Township's Official Plan policies is to ensure that any residential use of
the property is to be planned on a comprehensive basis, that it be designed to be self -
contained including accessory uses that are primarily utilized by the residents of the
special policy area. As part of the required Comprehensive Development Plan, the
proponent will be required to satisfy the Township that the proposed development
satisfies this intent.
Section C16.3.1 of the Official Plan requires that prior to a zoning by -law amendment
(which is required to support residential use, as the lands are currently zoned
Institutional (I) as discussed below), the CDP for all the lands is required to be prepared
to the satisfaction of Council. The CDP is required to assess the following matters:
a) the proposed form of servicing;
b) the nature, extent and timing of improvement to abutting roads;
c) the proposed phasing of development and /or redevelopment;
d) the proposed form, scale and density of development;
e) the impact of new development on the groundwater recharge function
in the area; and
f) the potential for partnerships with the Township for shared use of the
existing facilities.
In preliminary discussions with the proponent, it is understood that these policies will be
assessed and an analysis submitted of how the proposed concept plan satisfies
these policies will be submitted by the proponent for review and support
by the Township. In the preliminary discussions, it is understood that the
re- development is proposed to be phased.
The policies also state that development shall occur by way of full water and sewar
services. The concept plan and preliminary discussions have confirmed that communal
water and sewage services are proposed for the re- development.
Section C16.3.2 contains the policies for residential uses which state that
if an Adult Lifestyle Community or other form of residential development (as proposed)
is being proposed an assessment of the following shall be required as part of the CDP:
DEVELOPMENT SERVICES Meeting Date: February 2, 2011
Report No. DS 2011 -003 Page 3 of 8
b.\ -3
Page 46 of 97
10d) - Report No. DS2011 -003, Andria Leigh...
Zoning Bv-law 97 -95
(a) the market for the proposed development given the existing supply of
similar units in the County of Simcoe and the Greater Toronto Area;
(b) the number of units approved but not yet occupied in similar developments
in the County of Simcoe and the Greater Toronto Area;
(c) the impact of the proposed development on the municipality's finances;
(d) the feasibility of operating communal services on the site; and
(e) an Environmental Impact Study, if required in accordance with the policies
of Section B of this Plan.
Section C16.3.3 states that the CDP shall not be approved unless Council is satisfied
that:
(a) there is no negative impact on natural heritage system and
groundwater recharge function associated with the Oro Moraine;
(b) the proposed use is supported by appropriate marketing information,
if required, that indicates that there is a demand for the proposed use;
(c) the proposed use is generally compatible with the rural character of
the area;
(d) the development can be designed and sited to blend in with the rural
surroundings;
(e) the proposed use is to be accessed by municipal roads that can
accommodate the increased traffic generated by the proposed use;
and
(f) the proposed use can be serviced with an appropriate water supply
and means of sewage disposal in accordance with the servicing policies
in Section A5 of this Plan.
Additional information would be required to be submitted by the applicant with their
formal application submission, to assess how the proposed concept satisfies all of the
above noted policies contained in Sections C16.3.1 through C16.3.2. However, it is
recognized that the intent of the designation is to recognize the ability to re- development
the site in conformity with these policies.
The proposed lot is zoned Institutional (I) Zone by Zoning By -law 97 -95. Permitted uses
in the Institutional zone include: cemeteries, community centres, libraries, museums,
public parks, places of worship, and public schools.
As stated above the residential /occupational centre use of the property was initiated in
the early 1960's and continued until 1999 when the Official Plan Amendment was
adopted by Council. The original Zoning By -law for the Township of Oro, where these
lands are geographically located was By -law 1031, adopted in February 1974. The
residential use of the property would therefore have been in effect prior to the adoption
of the Township's Zoning By -law.
DEVELOPMENT SERVICES Meeting Date: February 2, 2011
Report No. DS 2011 -003 Page 4 of 8
Page 47 of 97
10d) - Report No. DS2011 -003, Andria Leigh...
It was anticipated that re- development of the property in accordance with the Special
Policy Area Official Plan designation, would be the subject of a Zoning By -law
Amendment for the proposed use.
Provincial Policy Statement
The intent of the Provincial Policy Statement (PPS) is to build strong and healthy
communities while at the same time promoting efficient land use and development
patterns.
The PPS states in Section 1.1.2 that sufficient land shall be made available through
redevelopment to accommodate an appropriate range and mix of housing, employment
opportunities, and other lands uses to meet project needs for a time horizon of up to 20
years. Redevelopment is defined in the PPS as "means the creation of new units, uses
or Tots on previously developed land in existing communities, including brownfield sites."
Brownfield sites are further defined as "means undeveloped or previously developed
properties that may be contaminated. They are usually, but not exclusively, former
industrial or commercial properties that may be underutilized, derelict, or vacant." The
Edgar site would be considered a Brownfield site
Section 1.1.3 of the Settlement Areas policies further states that "Planning authorities
shall identify and promote opportunities for redevelopment where this can be
accommodated taking into account existing building stock or areas, including brownfield
sites, and the availability of suitable existing or planned infrastructure required to
accommodate the projected needs." As stated previously in this report, the Official Plan
policies were intended to recognize the existence of the property with a substantial
amount of buildings and infrastructure that was capable of being adapted and re-
developed.
The proposed re- development will require the proponent to obtain the necessary
approvals from the Ministry of the Environment (MOE) prior to proceeding with the re-
development.
Places to Grow
The Growth Plan for the Greater Golden Horseshoe, 2006 came into effect on June 16,
2006 and was intended to provide the policy framework to implement the Province's
vision for stronger managed growth to 2031 and to recognize the realties facing cities
and smaller communities which cannot be influenced by government. The Plan was
intended to guide decisions on a range of matters including: transportation,
infrastructure, land use planning, built form and housing, natural heritage and resource
protection. The Plan was prepared in order to build on other key government initiatives
such as the Provincial Policy Statement. Schedule 3 of the Growth Plan provided the
population and employment forecasts for the County of Simcoe.
The concept plan has been reviewed in principle with reference to the Places to Grow
policies. Specifically in Policy 2.2.2 Managing Growth subsection (i) states that
development should be directed to settlement areas. As stated above, the subject lands
DEVELOPMENT SERVICES Meeting Date: February 2, 2011
Report No. DS 2011 -003 Page 5 of 8
Page 48 of 97
10d) - Report No. DS2011 -003, Andria Leigh...
are not located in a settlement area identified in the County of Simcoe or Township
Official Plan; however as discussed below the Growth Plan does contain additional
policies (below) regarding development in Rural Areas. Subsection (j) states that
growth in settlement areas should offer municipal water and wastewater services; as
stated the proposed development is not in a settlement areas; however communal
water and sewage services are proposed, as required by the Official Plan policies.
The Township of Oro - Medonte has been identified as a Rural Area in the Places to
Grow Plan. In Section 2.2.9, Rural Areas subsection (3), states that new multiple lots
and units for residential development will be directed to settlement areas and may be
allowed in rural areas in site - specific location with approved zoning or designation that
permits this type of development. A stated above, the property is designated in the
Township's Official Plan and provides the policy basis for the consideration of a zoning
by -law amendment for the re- development of the property.
On October 28, 2010 the Minister of Infrastructure, Honorable Bob Chiarelli, released
the proposed Amendment 1 to the Growth Plan for the Greater Golden Horseshoe,
2006 which includes an amendment and implementation tools for the Simcoe Sub -Area.
Proposed Amendment 1 provides the distribution of population and employment for the
County of Simcoe (divided by municipality) in Schedule 7. As identified in staff report DS
2011 -001, the population allocation for Oro - Medonte identified in the adopted County of
Simcoe Official Plan was 28,100. Amendment No. 1 to the growth plan the population
allocation for Oro - Medonte is 27, 000. It was stated in the report that the current
allocations provided by the Province for population and employment for a planning
horizon to 2031 will necessitate the Township reviewing current and proposed
designations, draft plans approvals, and registered plans to determine how the identified
allocations can be achieved. The report further identified that a preliminary review of
existing dwellings and proposed allocation would necessitate a reduction of
approximately 93 dwelling units, this however did not factor in the Township's current
seasonal allocation. These units would be required to be identified in the Township's
Official Plan and these lands would be identified outside of an Interim Settlement
Boundary for future allocation and development beyond the 2031 planning horizon. The
report further identified to Council the option, given other changes in Provincial Plans
and the implementation of the Lake Simcoe Protection Plan, that the Secondary Plan for
the Hawkestone settlement area consider these lands for the proposed reduced
allocation. When the original area for the Hawkestone expansion was being proposed it
was anticipated that an additional 300 residential units could be accommodated in the
secondary plan boundary. On the basis that approximately 93 residential units have
been identified to date for the reduced allocation there is some flexibility for Council in
considering some continued development in the current planning horizon for
Hawkestone or to consider the allocation within the other designated lands in the
Township. The identification and location of these allocations will be required to be
further detailed during the Township's Official plan Review and Conformity exercise to
be completed this year.
As stated above, the Edgar Centre Special Policy Rae designation recognized the
ability for the property to be re- developed for residential uses in conformity with the
Township's Official Plan policies. Currently the property is the site of 84 residential units
DEVELOPMENT SERVICES Meeting Date: February 2, 2011
Report No. DS 2011 -003 Page 6 of 8
tba -k
Page 49 of 97
10d) - Report No. DS2011 -003, Andria Leigh...
and the proposed concept plan would require an increase in allocation to a total of 104
residential units, with an additional 20 residential units being proposed.
The proposal for the additional 20 units should be assessed by Council on a
comprehensive basis during the review of all existing approved and proposed
allocations to ensure conformity with Provincial and County Plans.
I CONSULTATIONS:
Manager, Planning Services
I ATTACHMENTS:
Attachment #1 Concept Plan
I CONCLUSION:
On the basis of the analysis provided above, Planning staff in principle, support the
concept plan prepared by Jones Consulting Ltd. Dated January 7, 2011. The
Comprehensive Development Plan (CDP) as detailed in the Edgar Centre Special
Policy Area designation in the Township's Official Plan would be required in support of
an application for Zoning By -law Amendment and Plan of Subdivision. It is understood
that this CDP will provide the detailed support for the attached concept plan to confirm
its conformity to the Township's Official Plan policies.
Respectfully submitted:
Andria Leigh, MCIP, RPP
Director, Development Services
SMT Approval / Comments:
C.A.O. Approval / Comments:
DEVELOPMENT SERVICES Meeting Date: February 2, 2011
Report No. DS 2011 -003
Page 7 of 8
Page 50 of 97
10d) - Report No. DS2011-003, Andria Leigh...
Page 51 of 97
10d) - Report No. DS2011-003, Andria Leigh...
Page 52 of 97
10e) - Andria Leigh, Director of Developme...
Council Meeting Minutes - June 29, 2009.
f) Andria Leigh, Director of Development Services, memorandum
correspondence dated November 19, 2008 re: Site Inspections for
Committee of Adjustment Applications [deferred from June 17, 2009 mtg].
Motion No. C090629 -09
Moved by Evans, Seconded by Crawford
Be it resolved that
Whereas the Council of the Township of Oro - Medonte received a delegation
from its Committee of Adjustment, at its meeting of June 3, 2009 with respect
to Site Visits Remuneration and Mileage.
9)
Now Therefore, it is recommended that the memorandum correspondence
dated November 19, 2008 and presented by Andria Leigh, Director of
Development Services, re: Site Inspections for Committee of Adjustment
Applications, as received by Committee of Adjustment at its meeting of
November 20, 2008, be received.
That, as the Township moves towards consistency with Council and its
appointed Committees/Technical Support Groups, the Committee of
Adjustment members who undertake site visits shall do so on their own
accord, without remuneration, with the exception of mileage as established
through Township staff site inspections, as a compromise to the end of the
2010 term.
And Further That the Committee of Adjustment members be advised of
Council's decision.
Report No. DS ;009 -15, Andria Le'
Zoning By -La, Amendment, 20
15, Conces on 11 [Refer to 1 - 1
Carried.
h, Director of Devel
- ZBA -01, (Paul Cro : s) East Half of Lot/
8h)].
Motion/ o. C090629 -1
Mo d by Coutanch-. Seconded by Allison
e it resolved tha
1. Report N •. DS 2009 -15, Andria -igh, Director of D elopment
Service-, re: Zoning By -Law A endment, 2009 -Z 01, (Paul Crooks)
East If of Lot 15, Conces • n 11 be received nd adopted.
2. Tha oning By -law Amen • ent Application 9- ZBA -01 for Pa
C •oks, East half of Lot , Concession 11 ownship of Oro -M donte,
ormer Township of • o) on Schedule A on the Zoning By- w 97 -95
(as amended) from gricultural /Rural ( U) Zone to Reside ial One *
Hold (R1" H)) Zon and Residential O e (R1) Zone and Env' onmental
Protection (EP) - one be approved.
3. That the Cler. •rings forward the ppropriate By -law for ouncil's
considerate
4. And Furt -r That the applican a notified of Council' decision.
ment Services, rp:
Carried.
Page 5 of 22
Page 53 of 97
10e) - Andria Leigh, Director of Developme...
Agenda Item # 10f) - Andria Leigh, Director of Development Services, memorandum
c...
MEMORANDUM
To: Committee of Adjustment Members
cc: Robin Dunn, CAO
From: Andria Leigh, Director of
Development Services
Date: November 19, 2008
R.M. File #:
Roll #:
Subject: Site Inspections for Committee of Adjustment Applications
An evaluation of the current procedures for review of Committee of Adjustment applications, site inspections,
and hearings has been conducted to ensure compliance with the Planning Act, the Township's Planning First
philosophy approved for the Development Services Department in 200B and Council's mandate with regard to
customer service excellence.
Currently. the Committee of Adjustment, with the Secretary- Treasurer, completes site inspections as a whole.
Given this practice, the site inspection would constitute a meeting and the applicant/agent, and all persons
notified of the hearing should also be notified of the timing for the site inspection and provided the opportunity
to attend as well. Any discussions which occur during the site visit should be documented in the application file
for the public. record in the event of an appeal to the application.
A review of surrounding municipalities and their site inspection procedures has been completed and is
summarized in the table below. Of the surrounding municipalities, only one currently conducts collective
Committee site visits. The consistent comment from all municipalities was the confirmation that the Committee
of Adjustment members should not meet collectively on any of the sites subject to applications, nor discuss the
applications collectively prior to the hearing. Any such discussions could potentially be the subject of debate at
an OMB hearing.
Site Visit
Municipality Completed Other Notes:
Township of Springwater No Paid mileage for individual site visits
Planner attends site and posts required
signage
City of Orillia
No Not paid for individual site visits
Proud Heritage, Exciting Future
Township of Severn No Not paid for individual site visits
Staff conduct site visit
...continued on next page
Page 43 of 412
Page 54 of 97
10e) - Andria Leigh, Director of Developme...
Agenda Item # 10f) - Andria Leigh, Director of Development Services, memorandum
c...
Site Visit
Municipality Completed Other Notes:
Township of Tay No Paid mileage for individual site visits
Staff conduct site visit
Town of Midland No Not paid for individual site visits
S -T visits each site
Township of Tiny Yes Not paid for individual site visits
Township of Ramara No Paid mileage for individual site visits
City of Barrie No Not paid for individual site visits
S -T attends site and posts signage
In order to minimize the Township's potential exposure.at an OMB hearing, ensure a consistent approach is
adhered to for Council and its committees/technical support groups, and to operate in a cost effective manner,
the Committee of Adjustment collective site inspections will be discontinued effective January 2009.
Individually, Committee members will continue to have the opportunity to view the site on their own prior to any
hearing. Each member will be required to identify themselves through their photo identification card provided
by the Township. The applicant will also be advised that site visits by the Planning Staff and Committee
members may.occur prior to the hearing date. Staff will be obtaining additional site photos to be appended to
staff reports and included in the hearing presentation to provide a complete overview of the site to Committee
members prior to their consideration of the application.
Committee members who choose to attend sites will do so on their own accord and will not be paid for such
attendance.
The Secretary-Treasurer /Planning Division staff will attend at sites and post the required signage related to the
Planning Act application.
The above procedures regarding site visits will ensure consistency with Council and its appointed
committees /technical support groups. Members of Council and members of the Planning Advisory Committee
have the ability to attend sites, but are not paid for such attendance.
The Committee of Adjustment Schedule for 2009 has been amended accordingly and is attached for the
Committee's reference.
Page 44 of 412
Page 55 of 97
Last Day for
Applications
Reports Delivered to
Committee
Hearing
January '5
January 16
. January 22
. January 30
February 13
February 19
February.27
March 13
March 19
March 27
Apri110
April 16
May 1
May 15
May 21
htay 29
June 12 .
June 18
June 26
July 10
July 16
July 31
August 14
August 20
August 28
September 11
September 17
September 25
October 9
October.15
October 30
November 13
November 19
November 27
December 11
December 17
10e) - Andria Leigh, Director of Developme...
Agenda Item # 10f) - Andria Leigh, Director of Development Services, memorandum
c...
Committee of Adjustment Schedule — 2009
Page 45 of 412
0/2`
Page 56 of 97
13a) - Correspondence dated January 17, 20...
Skelton Brumwell
& A S S O C I A T E S I N C.
January 17, 2011
Township of Oro - Medonte
148 Line 7 South
P.O. Box 100
Oro, ON LOL 2X0
Attention: Andria Leigh
Director of Planning
Dear Andria:
JAN 2 1 1011
Re: Completion of Sound Monitoring Hillway 12 line Pit, Oro - Medonte
Licence Reference #605381
Our File: P/N 88 -826
2. The final monitoring report by Valcoustics of August 31, 2010 concluded
"The results of our off -site monitoring indicate that the sound exposures at the off -site
receptor locations are in compliance with the MOE noise guideline limits."
93 BELL FARM ROAD
SUITE 107
BARRIE ONTARIO
L4M 5G1
TELEPHONE:
(705) 726 - 1141
FAX:
(705) 726 -0331
CONSULTING
ENGINEERS
AND
PLANNERS
On behalf of Glen Stewart of Hillway Equipment Ltd., we write to request the Township of Oro -
Medonte comments on proposed completion of the sound level monitoring at the Hillway 12 Line
Pit in compliance with the Site Plan requirements. The sound level monitoring of off -site sensitive
receptors (rural residences) is proposed to be completed in compliance with the Site Plan
requirements of Monitoring Note H.4. Consultation with the Ministry of Natural Resources and the
Township on this matter is prescribed on Site Plan Note H.4, attached.
The completion of sound level monitoring, as provided for in Operational Plan Note H.4, is proposed
as Hillway has fulfilled the requirements as follows:
1. Hillway Equipment Ltd. retained Valcoustics Canada Ltd. to perform the monitoring of
sound exposures at off -site sensitive receptors since the opening of the pit in 2007. Hillway
advised that the annual monitoring reports were provided to the Township of Oro - Medonte.
The latest report dated August 31, 2010 was provided to the Township by my correspondence
of January 11, 2011.
3. Valcoustics Canada Ltd., in the attached August 31, 2010 letter to Glen Stewart, advised
"Thus, based on the results of the noise monitoring done to date and the fact that there have
been no noise concerns or complaints regarding the operation, it is our opinion that ongoing
noise monitoring is no longer considered necessary."
Based on the sound monitoring annual results of compliance with the MOE guidelines and opinion of
Valcoustics Canada Ltd., further sound level monitoring should be determined as unnecessary.
Page 57 of 97
13a) - Correspondence dated January 17, 20...
Township of Oro- Medonte
January 17 2011 Page 2 of 2
Sound exposures at the off -site noise sensitive receptors are to remain in compliance with MOE
Noise Guideline NPC- 232. Sound level exceedence above the Guideline will require the Operator to
make changes to the operation to eliminate the exceedence.
A copy of this letter is being sent to the Citizen's Liaison Committee members for their information
on the proposed completion of sound level monitoring. Hillway Equipment Ltd. will continue to
consult with or meet with the Citizen's Liaison Committee as may be requested.
We ask that the Township provide its comment on the proposed completion of the sound level
monitoring for consideration by the Ministry of Natural Resources.
Please contact me if you have any questions or need other information.
Yours truly,
SKELTON, BRUMWELL & ASSOCIATES INC.
Principal
Attach
Cc Hillway Equipment Ltd. — Glen Stewart
Valcoustics Canada Ltd. - John Emeljanow
Citizen Liaison Committee
MNR- Craig Laing
GKB/bal
C -11 -019
Page 58 of 97
13a) - Correspondence dated January 17, 20...
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Page 59 of 97
13a) - Correspondence dated January 17, 20...
11!26/2010 FRI 11:16 FAX 705 326 2835 G.H.Stewart Construction
August 31, 2010
G.H. Stewart Construction Inc.
1118 Brodie Drive
RR#4
OxiIlia, Ontario
L3V 6H4
Attention: Mr. Glen Stewart
Re:
Dear Mr. Stewart:
Attached is the report outlining the results of noise monitoring completed on July 27, 2010. The
noise monitoring was done in accordance with Section 1.4 on the Site Plans for the above noted
gravel pit extraction operation.
Section I.4 on the Site Flan notes indicates that noise monitoring is to be done at locations
representing the off site noise sensitive receptor locations until it is determined to be no longer
necessary.
Off site noise monitoring has been done for the above gravel extraction operation since 2007. The
results of the noise monitoring indicate that the resultant sound exposure levels are well below the
Ministry o f Environment noise guideline limits at all of the off site noise sensitive receptor locations.
It is also our understanding that there have been no noise complaints or concerns raised regarding
the gravel extraction operations.
Thus, based on the results of the noise monitoring done to date and the fact that there have been no
noise concerns or complaints regarding the operations, it is our opinion that on going noise
monitoring is no longer considered necessary.
If there are any questions or if additional information is needed, please do not hesitate to call.
Yours truly,
VALCOUSTICS CANADA LTD.
Per:
Environmental Noise Monitoring
Hallway 12 Line Pit - Stewart Oro Pit 7
Our File: 107 -009
r
'4
John Emeijano , P.Eng.
I:L007110700950001tette•lNOiac Monitoring Lcttcr_wpd
R0Q2 /004
Canada Ltd.
Sound snlutirms to cavustical challenges
30 Wertheim Court, Unit 25
Richmond Hill, Ontario, Canada L45 1B9
erne • Soitit1ARS@valCOLLMiCS.e0112
web • www.valcousties_cnm
telephone • 905 764 5223
fax • 905 764 683
VIA FAX
Consulting Aeout tieol Engineers
Page 60 of 97
13b) - Correspondence dated January 21, 20...
Original Message
From: Mike Howe
To: Hughes, Harry
Sent: Friday, January 21, 2011 3:38 PM
Subject: Oro Peewee AE European Trip
Harry
We spoke just before Christmas at the arena regarding the Oro Peewee AE team embarking on a trip to europe where
thay will be playing five games against teams in Austria, Italy, Germany and the Czech Republic. The trip is endorsed by
the minor hockey association and is sanctioned by the OMHA. We are respobsible for the cost of an OMHA member to
travel with us as well as some additional cost of applications, this is on top of the cost per player. We are trying to raise
enough funds to cover the cost of each childs travel expenses as wet as the forementioned additional ones. To this end I
have been putting together a tour tee shirt as we discussed, and thought it would be great if we could advertise the
Township that we are ultimatley representing.
I would like to place the Township logo on the rear of the tour tee shirt as well as a small business card size message or
similar in the program that will both be a keep sake for the kids and would ask if you would be able to craft a small
message of good luck to the kids as well
I doing so, can I ask for adonation of $200 for the tee shirt and program as well as 75 Township pins
I hope you are able to oblige on all fronts and would appreciate it if you can let me know your thoughts, and hopefully
when I would be able to collect the pins, script and donation as I hope to have all in within two weeks
Thanks once again Harry
Regards,
Mike Howe
1
Page 61 of 97
13c) - Correspondence dated January 26, 20...
January 26, 2011
Township of Oro - Medonte
148 Line 7 5, Box 100
Oro, Ontario LOL 2X0
Dear: Members of Council
F ,S -14m
friendsofsugarbush@gmail.com
A few residents of the Sugarbush Subdivision have joined together to create a group we have named the "Friends of
Sugarbush ". We hope to have the IPA division of the community diminished with the creation of this group. Our
directive is to resurrect the positive attitude in Sugarbush and to have residents come together once again to socialize
and work as a group and to ensure that we maintain the community that we all love to live in.
To date we have done a small amount of fundraising, put out flyers door to door promoting the outdoor rink at
Sweetwater Park (locating many volunteers that were much needed), assisted in the Fire Fighters Food Drive with
signage, and are working on a new community board and a newsletter to communicate with the residents. An e-mail
address has been created and a web page is in the process of being constructed. This group has only been together a
couple of months and had 2 meetings to date, but are eager and anxious to meet our mission statement of "To Grow
Community Spirit in Sugarbush ".
The upcoming Family Day holiday is the perfect opportunity for us to introduce ourselves to the community and let
them know what our intentions are including recruiting more volunteers for our group. We would like to request that
the By -law currently in place be exempt for the day in order for us to be allowed to have a fire in which we will ensure all
controls will be in place for. This function will be run by the current members of the "Friends of Sugarbush" group &
Township staff, and we are hoping for members of the local Fire Department to join us as many of them are residents.
We have only been working with the Township office a short period of time, but have received much support in the
creation of this group and look forward to future partnering for other events and fundraising initiatives for Sweetwater
Park.
"The Friends of Sugarbush" would also like to offer an invitation to Members of Council to join us on Family Day at
Sweetwater Park and meet the local members that are working for the community in Sugarbush. Once all of the details
of the day are solidified a flyer of the day will be forwarded for your information if planning to attend our event.
Thank you for your consideration,
Mike Maynard"
Treasurer
"To grow community spirit in Sugarbush"
Page 62 of 97
13d) - Correspondence dated January 27, 20...
Brissette, Marie
Subject: RE: You are invited to attend the annual Turkey Slide Politicians Challenge on Saturday,
February 19th during Penetanguishene Winterama
Mayor Harry Hughes:
The Town of Penetanguishene would like to invite our fellow municipalities to come join the fun at the
4th annual TURKEY SLIDE POLITICIAN CHALLENGE during the Penetanguishene
Winterama. This year's event is an intriguing indoor variation of the original Turkey Slide as well as
an individual accuracy challenge.
It is our hope that you will embrace this unique, fun and challenging event once again by encouraging
two representatives to attend on behalf of the Township of Oro - Medonte on Saturday, February,
19th at 12:00 p.m. at the Penetanguishene Curling Club (8 Owen Street). Following the event
please join us for a light lunch and a wee bit of our own Penetanguishene Winterama dark ale
sponsored by the Hockley Valley Brewing Company.
REGISTER TODAY! Our office will contact each participant directly in order to verify registration
information and distribute the rules and regulations of the event.
Mayor Gerry Marshall gerrv.marshaWsimcoe.ca or
Wendy Cousineau wcousineau(c�penetanquishene.ca
(705) 549 -7453 ext 223
Looking forward to seeing you at Winterama,
Sincerely,
Gerry Marshall
Mayor, Town of Penetanguishene
1
Page 63 of 97
13e) - Chamber Connections, January 2011 E...
gpaab) c
• Purchases
• Refinances
• Renewals
• Self Employed
• Equity takeouts
M Mortgage
Architects'
(705) 326.8523
w w w.markgoode.ca
MARK GOODE
AMP - CIMBL - Broker #M08003777
ORILLIA DISTRICT CHAMBER OF COMMERCE
Fostering Prosperity for Your Business - Your Community January 2011 Edition
Business Achievement Awards
And
Annual General Meeting
Thursday, February 24, 2011
6:30 pm registration
7:00 pm Annual General Meeting and Business
Achievement Awards
Hawk Ridge Golf & Country Club
No charge to attend.
Sponsorship opportunities are available to all members.
Committee members are in the process of contacting past sponsors who
continue to strongly support the event. If your business is interested in
becoming a sponsor please contact Susan Lang at 326 -4424.
It's great visibility for your company.
DU LA
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Page 64 of 97
15a) - A By -law to Authorize the Execution...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2011 -023
A By -law to Authorize the Execution of a Memorandum of Understanding
between The Township of Oro - Medonte, The County of Simcoe, Participating
Communities, The City of Barrie and Barrie Police Service
WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 20(1), as amended,
provides that a municipality may enter into an agreement with one or more
municipalities or local bodies, as defined in section 19, or a combination of both to
jointly provide, for their joint benefit, any matter which all of them have the power to
provide within their own boundaries
AND WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as
amended, provides that it is the role of Council to ensure that administrative
practices and procedures are in place to implement the decisions of Council.
AND WHEREAS the Council for The Corporation of the Township of Oro - Medonte
declared by Motion No. C110126 -7, to enter into a Memorandum of Understanding
with The County of Simcoe, Participating Communities, The City of Barrie and
Barrie Police Service to establish and operate a chemical, biological, radiological,
nuclear, explosives (CBRNE) / hazardous materials (HAZMAT) incident response
team.
AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte
deems it expedient to enter into a Memorandum of Understanding with The County
of Simcoe, Participating Communities, The City of Barrie and Barrie Police Service
in effect until December 31, 2015.
AND WHEREAS unless a Party gives written notice of termination to the other
Parties at least six (6) months prior to December 31, 2015, this Memorandum of
Understanding shall be automatically renewed for a five (5) year period on the
same terms and conditions.
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
1. That the Mayor and Clerk are hereby authorized to execute the
Memorandum of Understanding between The County of Simcoe,
Participating Communities, The City of Barrie and Barrie Police Service
attached hereto as Schedule "A" and forming part of this By -Law.
2. That this by -law shall take effect on the final passing thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 2
DAY OF FEBRUARY, 2011.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 65 of 97
15a) - A By -law to Authorize the Execution...
AND:
This Memorandum of Understanding is made in 19 originally executed copies.
TO ESTABLISH AND OPERATE A CHEMICAL, BIOLOGICAL, RADIOLOGICAL, NUCLEAR, EXPLOSIVES
(CBRNE) /HAZARDOUS MATERIALS (HAZMAT) INCIDENT RESPONSE TEAM
WHEREAS:
A MEMORANDUM OF UNDERSTANDING MADE AS OF
2011
BETWEEN:
THE COUNTY OF SIMCOE
(the "County ")
AND
THE TOWNSHIP OF ADJALA- TOSORONTIO
THE TOWN OF BRADFORD WEST GWILLIMBURY
THE TOWNSHIP OF CLEARVIEW
THE TOWN OF COLLINGWOOD
THE TOWNSHIP OF ESSA
THE TOWN OF INNISFIL
THE TOWN OF MIDLAND
THE TOWN OF NEW TECUMSETH
THE CITY OF ORILLIA
THE TOWNSHIP OF ORO- MEDONTE
THE TOWN OF PENETANGUISHENE
THE CHIPPEWAS OF RAMA FIRST NATION
THE TOWNSHIP OF SEVERN
THE TOWNSHIP OF SPRINGWATER
THE TOWNSHIP OF TINY
THE TOWN OF WASAGA BEACH
(the "Participating Communities ")
THE CITY OF BARRIE
(the "City ")
AND
BARRIE POLICE SERVICE
Schedule "A" to By -Law No. 2011 -023
• The County, Participating Communities, Barrie Police Service, and the City desire there to be a
trained, multi - disciplinary CBRNE /Hazmat Incident Response Team within Simcoe County available
to respond to large -scale or complex life threatening or environmental, natural, or human - caused
chemical, biological, radiological, nuclear and explosive emergencies in the area.
Page 66 of 97
15a) - A By -law to Authorize the Execution...
• The CBRNE /Hazmat Incident Response Team will operate through a unified command system under
the direction of the Barrie Fire and Emergency Service Operations Chief.
• Overall incident command responsibility rests with the Requesting Participating Community (as
defined herein) having jurisdiction in the area of the CBRNE /Hazmat Incident.
NOW THEREFORE the Parties agree to as follows:
ARTICLE 1: DEFINITIONS AND INTERPRETATION
1.1 Definitions— In this Memorandum of Understanding:
"Barrie Fire and Emergency Service CBRNE Team" means personnel provided by the City of Barrie to the
CBRNE /Hazmat Incident Response Team, as set out in Schedule "B" in connection with one or more
Incident(s).
"BFES" means Barrie Fire and Emergency Service.
"CANUTEC" means the Canadian Transport Emergency Centre operated by Transport Canada which
provides emergency response information and assistance on a 24 -hour basis for responders to CBRNE
Incidents.
"CBRNE /Hazmat Incident Response Team" means a Simcoe County multi - disciplinary team of fire,
police, and paramedic emergency responders as set out in Schedule "B" hereto with professional
competencies of NFPA 472 and other areas of expertise to respond to large -scale or complex life or
environmentally threatening natural or human - caused chemical, biological, radiological, nuclear
emergencies. Fire responders will represent fire departments of all participating communities.
"Casualty Collection Point" means a point normally located in the transition area between the Hot and
Warm Zones, established for the triage and stabilization of patients.
"CBRNE /Hazmat Incident" means a large -scale or complex natural or human - caused chemical, biological,
radiological, or nuclear emergency or occurrence, which poses a serious risk of harm to the health and
safety of persons, living things, or the natural environment.
"CBRNE Operating Manual" is a manual of operating guidelines prepared by the County CBRNE Working
Group concerning the use of the CBRNE /Hazmat Incident Response Team, as amended from time to
time by the parties hereto (the "Parties ").
"Cold Zone" means an area not contaminated by chemical, biological, radiological or nuclear agents that
normally contains the incident command post and such other support functions as are deemed
necessary to control the Incident.
"County CBRNE Working Group" means a group of senior personnel who are CBRNE response subject
matter experts representing County of Simcoe Emergency Planning, City of Barrie Fire & Emergency
Service, Barrie Police Service, Simcoe County Policing Authorities, Simcoe Muskoka District Health Unit,
and the Simcoe County Fire Chiefs Administration Group .
Page 67 of 97
15a) - A By -law to Authorize the Execution...
"Equipment" or "County -owned Equipment" unless the context requires otherwise, means equipment
owned and supplied by the County to the City for use by the CBRNE /Hazmat Incident Response Team in
responding to an Incident pursuant to this Memorandum of Understanding.
"Hot Zone" means an area that is highly toxic due to the presence of chemical, biological, radiological or
nuclear agents which extends far enough to prevent adverse effects of hazards to personnel outside the
zone. Entering the "hot" zone without appropriate personal protective equipment can be life
threatening.
"IFSAC" means the International Fire Service Accreditation Congress.
"Incident" where used in this Memorandum of Understanding shall have the same meaning as the term
"CBRNE /Hazmat Incident ".
"Incident Command" means the senior personnel on scene, representing the Participating Community
having jurisdiction, responsible at all times for the overall direction and coordination of all activities at
the Incident site including the development of strategies and tactics and the ordering and release of
resources.
"NFPA" means the National Fire Protection Association, an international association that develops,
publishes, and disseminates consensus codes and standards intended to minimize the possibility and
effects of fire and other risks.
"NFPA 472 operations level" means competency standards for all personnel responding to CBRNE
Incidents, including entry into the Warm Zone and /or Hot Zone for the purpose of implementing or
supporting actions to protect nearby persons, the environment, or property from the release of
chemical, biological, radiological or nuclear agents.
"NFPA 473 standards" means competency standards for emergency medical service personnel
responding to CBRNE Incidents, specifically covering the requirements for basic life support and
advanced life support in the pre - hospital setting.
"Participating Communities" mean geographic areas whose inhabitants are incorporated as a
municipality, or a First Nation Band, or a civilian fire service of a military establishment.
"Requesting Participating Community" means the Participating Community which requests activation of
the CBRNE Hazmat Incident Response Team pursuant to this Agreement.
"Party" means any of the City, the County, Barrie Police Service or any of the Participating Communities.
"Parties" shall mean all of them.
"Warm Zone" means the controlled transition zone between the Hot Zone and the Cold Zone, where
Hot Zone support, medical management of patients (if required) and the decontamination of individuals
and equipment takes place, and which requires the use of personal protective equipment.
Page 68 of 97
15a) - A By -law to Authorize the Execution...
1.2 Headings —The headings in this Memorandum of Understanding are for convenience only and
are not intended to modify or be used in the interpretation of this Memorandum of
Understanding.
1.3 Other Memoranda of Understanding — Subject to section 4.5 herein (Use of the Equipment),
this Memorandum of Understanding shall not prevent the City from entering into agreements
with other municipalities to provide CBRNE /Hazmat response services as an entity separate
from the CBRNE /Hazmat Incident Response Team. The City shall be responsible, at its sole
expense, for the cost of any necessary repair or replacement of any Equipment that is damaged
while deployed by the City as part of its own independently run emergency response services.
The County shall not be responsible for paying any costs, where the City has contracted or made
arrangements allowing for its independent response services.
1.4 Conflict Schedule and Operating Manual — In the event of a conflict between the body of this
Memorandum of Understanding and Schedules "A ", "B ", "C" or "D" or the current edition of the
CBRNE Operating Manual, the body of this Memorandum of Understanding shall take
precedence to the extent of the conflict.
1.5 Severability — If any term of this Memorandum of Understanding shall be held to be illegal,
invalid, unenforceable, null, void or inoperative by a court of competent jurisdiction, the
remaining terms shall remain in full force and effect.
1.6 Entire Agreement —This Memorandum of Understanding, including Schedules "A ", "B ", "C", and
"D" constitutes the entire agreement of the Parties, with respect to the establishment of a
CBRNE /Hazmat Incident Response Team hereunder and supersedes any previous agreement
whether written or verbal.
ARTICLE 2: NOTICES
2.1 Notice — Any notice permitted or required to be given pursuant to this Memorandum of
Understanding shall be in writing and delivered personally, sent by facsimile transmission or by
registered mail to the contact persons at the following addresses:
To the City:
Fire Chief John Lynn (or successor)
City of Barrie
PO Box 400
Barrie, Ontario L4N 4T5
To the County:
Cathy Clark (or successor)
Manager, 911 & Emergency Planning
County of Simcoe
1110 Highway 26
Midhurst, Ontario LOL 1X0
Page 69 of 97
15a) - A By -law to Authorize the Execution...
To Barrie Police Service:
Mark Neelin (or successor)
Chief of Police
Barrie Police Service
29 Sperling Drive
Barrie, Ontario L4M 6K9
To Participating Communities:
Fire Chief
Township of Adjala- Tosorontio
7855 30 Sideroad
Adjala, Ontario L9R 1V1
Fire Chief
Town of Bradford West Gwillimbury
100 Dissette Street
Unit 7 & 8
P.O. Box 100
Bradford, Ontario L3Z 2A7
Fire Chief
Township of Clearview
Box 200
217 Gideon St.
Stayner, Ontario LOM 150
Fire Chief
Town of Collingwood
P.O. Box 157
97 Hurontario Street
Collingwood, Ontario L9Y 3Z5
Fire Chief
Township of Essa
5786 County Road 21
Utopia, Ontario LOM 1TO
Fire Chief
Town of Innisfil
2101 Innisfil Beach Road
Innisfil, Ontario L9S 1A1
Fire Chief
Town of Midland
575 Dominion Avenue
Midland, Ontario L4R 1R2
Page 70 of 97
15a) - A By -law to Authorize the Execution...
1
Fire Chief
Town of New Tecumseth
Box 910
10 Wellington Street East
Alliston, Ontario L9R 1A1
Fire Chief
City of Orillia
50 Andrew Street South, Suite 300
Orillia, Ontario L3V 7T5
Fire Chief
Township of Oro - Medonte
148 Line 7 South
Oro, Ontario LOL 2X0
Fire Chief
Town of Penetanguishene
10 Robert Street West
PO Box 5009
Penetanguishene, Ontario L9M 2G2
Fire Chief
Chippewas of Rama First Nation
5884 Rama Road, Suite 200
Rama, Ontario LOK 1T0
Fire Chief
Township of Severn
P.O. Box 159
Orillia, Ontario L3V 6J3
Fire Chief
Township of Springwater
2231 Nursery Road
Minesing, Ontario LOL 1Y2
Fire Chief
Township of Tiny
130 Balm Beach Road West
Perkinsfield, Ontario LOL 2J0
Fire Chief
Town of Wasaga Beach
30 Lewis Street
Wasaga Beach, Ontario L9Z 1A1
Page71 of97
15a) - A By -law to Authorize the Execution...
2.2 Notification of Change - Each Party shall provide the other Parties with written notification of
any changes to the address or contact information for a Party contained in section 2.1 herein
(Notice).
ARTICLE 3: ACTIVATING USE OF THE CBRNE /HAZMAT INCIDENT RESPONSE TEAM
3.1 Except as otherwise indicated herein, activation of the CBRNE /Hazmat Incident Response Team
will be in accordance with the applicable operating guidelines set out in the CBRNE Operating
Manual.
3.2 The Requesting Participating Community shall request the activation of the CBRNE /Hazmat
Incident Response Team by contacting Barrie Fire and Emergency Service (BFES)
Communications by radio or telephone. BFES shall notify County of Simcoe Paramedic Services,
Barrie Police Service, the Primary or Alternate Simcoe County Fire Coordinator, and the County
of Simcoe Community Emergency Management Coordinator of the Requesting Participating
Community. It shall be the responsibility of the Requesting Participating Community to notify
the Ontario Ministry of the Environment Spills Action Centre and /or any other agency as
required pursuant to current legislation.
3.3 All Participating Communities will have the privilege of requesting emergency assistance from
the CBRNE /Hazmat Incident Response Team. Participation in the CBRNE /Hazmat Incident
Response Team is voluntary and it is acknowledged that the ability to provide assistance may be
limited by exigent circumstances such as a Participating Community's own exigent
circumstances or conditions.
3.4 Legal Relationship - In this Memorandum of Understanding nothing gives rise to an employment
relationship between any Parties hereto in respect of any Party's participation in or contribution
to the CBNRE /Hazmat Incident Response Team. The Parties hereto expressly acknowledge that
they are independent contractors and neither an agency, or partnership nor employer -
employee relationship is intended or created by this Memorandum of Understanding.
3.5 Contact Personnel - Each Participating Municipality will provide to the other Parties an updated
list of contact personnel, telephone numbers, fax numbers and emergency phone numbers.
3.6 Laws - All parties warrant that the CBRNE /Hazmat Incident Response Team shall operate in
compliance with all federal, provincial or municipal laws or regulations, and the current editions
of the CBRNE Operating Manual and NFPA 472 and 47
3.7 Indemnity — The Parties hereto, jointly and severally, shall indemnify, defend and hold
harmless the Requesting Participating Community and the City of Barrie, its officers, directors
and employees ( "Indemnitees "), both during and following the term of this Agreement, from
and against any and all claims, demands, suits, losses, liabilities, damages, obligations,
payments, costs, fines and expenses and accrued interest thereon, including the costs and
expenses of, and accrued interest in respect of any and all actions, suits, proceedings,
assessments, judgments, awards, settlements and compromises relating thereto and reasonable
lawyers' fees and reasonable disbursements in connection therewith (each, an "Indemnifiable
Loss "), asserted against or suffered by any Indemnitee relating to, or in connection with, or
resulting from or arising out of any action or omission of the CBNRE /Hazmat Incident Response
Team, its employees, subcontractors, directors, officers, agents or authorized representatives,
including any of its subcontractors, consultants, agents or advisors, in connection with this
Memorandum of Understanding or the response services provided hereunder, except which
such claims, demands, suits, losses, liabilities, damages, obligations, payments, costs, fines,
Page 72 of 97
15a) - A By -law to Authorize the Execution...
expenses, and interest are occasioned by the gross negligence of wilful default of the
Indemnitees.
ARTICLE 4: EQUIPMENT
4.1 Supply of Equipment — The various equipment required by the CBRNE /Hazmat Incident
Response Team and to be supplied by the Parties to the City (in the case of County -owned
Equipment) or in response to an Incident, as the case may be, is set out in Schedule "A ".
4.2 Maintenance of Equipment — The City shall be responsible for maintaining and testing any
County -owned Equipment placed under its custody and control in a state of good repair and
working order, and in compliance with any directions from the County or from the manufacturer
of the Equipment. Any costs related to the maintaining, testing and repairing of the Equipment
will be paid for by the County, unless otherwise indicated herein. The County will be responsible
for the cost of annual maintenance and repairs to County -owned equipment storage and
deployment trailer.
4.3 Storage of Equipment— The City shall be responsible for storing the County -owned Equipment
in a safe and secure environment, so as to protect it from theft and damage.
4.4 Insurance — The County shall be responsible for procuring and maintaining property insurance
coverage respecting the County -owned Equipment.
4.5 Defects in Equipment - The City shall notify the County immediately on becoming aware of any
defects in the Equipment, which may render it unfit for use. The County shall arrange to replace
or repair defective Equipment as soon as possible on receiving notification from the City,
provided that the damage or defects to the Equipment were, in the opinion of the County,
caused by the use of the Equipment for a purpose agreed to by the County and the City, or by
the CBRNE /Hazmat Incident Response Team as provided for in this Memorandum of
Understanding. The City shall be solely responsible for repairing or replacing damaged or
defective Equipment at the City's expense, where in the opinion of the County, the damages or
defects were caused by all other uses of the Equipment by the City, its officers, employees,
agents or subcontractors.
4.6 Use of the Equipment — The City may use the Equipment for any purpose consistent with
responding to an Emergency within the City of Barrie, provided that it is always available for use
when required by the CBRNE /Hazmat Incident Response Team. Equipment used in this manner
will be repaired /replaced by the City.
4.7 Title to Equipment — The County shall retain ownership of the County -owned Equipment at all
times. The City shall return the Equipment to the County at the termination or expiration of this
Memorandum of Understanding, or at any other time, upon the request of the County.
ARTICLE 5: TRAINING
5.1 The County shall assume annual costs for training and exercises described in Schedule "C"
hereto for all listed personnel of the CBNRE /Hazmat Incident Response Team as set out in
Schedule "B" hereto, subject to the dollar amount limits approved by the County Council for
such purposes. Should the funds approved by County Council for training purposes be less than
the actual costs for training and exercise in any calendar year, the remaining unfunded costs are
to be shared on a pro rata basis by the City and those Participating Communities whose
personnel receive such training in proportion to the number of personnel trained from each
Page 73 of 97
15a) - A By -law to Authorize the Execution...
such Party. The Training Sub - Committee of the County CBRNE Working Group will arrange and
co- ordinate the scheduling of such training with third party vendors selected by the County, at
mutually agreeable times for all Parties.
ARTICLE 6: PAYMENT
6.1 Payment of Costs — The Requesting Participating Community shall pay the City for all costs
associated with the deployment of the Barrie Fire and Emergency Service CBRNE Team in
response to a particular CBRNE Incident, where the CBRNE /Hazmat Incident Response Team has
been requested to be used by, or within the geographical limits of, the Requesting Participating
Community.
6.2 No Liability — Neither the County nor the Requesting Participating Community shall be liable to
any other Party hereto for any costs incurred by the City or any other Party in connection with
the CBRNE /Hazmat Incident Response Team, except to the extent expressly permitted herein or
in any subsisting Mutual Aid Agreement between the parties concerned. The County and
Requesting Participating Community shall not be liable for any costs incurred by the City
pursuant to this Agreement upon the expiration or earlier termination of this Memorandum of
Understanding. No Party shall be responsible for any delay or failure to perform its obligations
under this Memorandum of Understanding where such delay or failure is due to causes or
circumstances beyond its control
6.3 Restrictions on Compensation — The City warrants it shall not apply to, or receive monies from,
the Requesting Participating Community for costs for which it has already been, or will be
reimbursed by another organization, including another government, or agency thereof. The City
shall be liable to return to the Requesting Participating Community any monies it receives from
the Requesting Participating Community in contravention of this section. This section shall
survive the expiry or termination of this Memorandum of Understanding.
6.4 Invoices — The City shall issue an invoice to the Requesting Participating Community in the
approved form set out in Schedule "D" for authorized costs incurred by the City as part of the
CBRNE /Hazmat Incident Response Team pursuant to this Memorandum of Understanding. Such
invoice shall be issued within sixty (60) days from the date on which the CBRNE /Hazmat Incident
Response Team ceases to be used in relation to an Incident, unless another date is agreed to in
writing by both parties. The City shall supply the Requesting Participating Community with
reasonable documentation required by the Participating Community in support of the invoice.
ARTICLE 7: TERM, TERMINATION AND AMENDMENTS
7.1 Term — This Memorandum of Understanding shall enter into force on the date first above
written and shall, subject to section 7.2 herein (Termination Clause), remain in effect until
December 31, 2015. Unless a Party gives written notice of termination to the other Parties at
least six (6) months prior to December 31, 2015, this Memorandum of Understanding shall be
automatically renewed for a five (5) year period on the same terms and conditions.
7.2 Termination clause— This Memorandum of Understanding may be terminated as it relates to
any Party hereto, at any time, upon such Party giving the other Parties six (6) months' written
notice.
7.3 Termination of this Memorandum of Understanding shall not relieve any Party, including the
Party invoking this termination clause, from any existing and outstanding obligation on its part
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that was incurred pursuant to this Memorandum of Understanding prior to the date of
termination.
7.4 Amendments — Any changes to this Memorandum of Understanding and the current edition of
the CBRNE Operating Manual, shall be in writing and shall be agreed to by the Parties before
taking effect.
ARTICLE 8: DISPUTE RESOLUTION
8.1 Dispute Resolution — Subject to Article 7 (Term, Termination and Amendments) herein, if any
dispute arises between the Parties as to their respective rights and obligations under this
Memorandum of Understanding, the representatives of the Parties named in section 2.1 herein
(Notice) shall attempt to settle the dispute within fourteen (14) business days of the dispute
arising. If the representatives of the disputing Parties are unable to resolve the dispute within
fourteen (14) business days, the dispute shall be referred to the Fire Chief of the City, Fire
Chief(s) of any involved Participating Communities, the Police Chief(s) of participating police
services, and the Director and Chief of County of Simcoe Paramedic Services or one or more of
their delegates for resolution.
8.2 Arbitration - In the event that mediation is not successful at resolving any dispute arising
between the Parties with regard to this Memorandum of Understanding, then the dispute shall
be resolved by in accordance with the Arbitration Act, 1991 (Ontario).
Arbitration proceedings shall be commenced by any Party desiring arbitration (the "Initiating
Party ") giving notice to one or more Party(ies) (the "Responding Party(ies)") specifying the
matter in dispute and requesting that it be arbitrated. The Parties concerned shall attempt to
agree upon an arbitration procedure. If the parties cannot agree upon an arbitration procedure,
the Initiating Party shall, by written notice to the Responding Party, designate an arbitrator. The
Responding Party shall, within fifteen (15) days thereafter, be entitled to appoint an arbitrator
by written notice to the Initiating Party, and the two (2) arbitrators so appointed shall meet and
select a third arbitrator acceptable to both of them. If the Responding Party fails to appoint an
arbitrator within the fifteen (15) day period, then the arbitration will proceed before the
arbitrator appointed by the Initiating Party who will act as a sole arbitrator. If the two (2)
arbitrators so appointed are unable to agree upon a third arbitrator, then the Initiating Party
shall make an application to the appropriate court pursuant to the Arbitration Act, 1991
(Ontario) for the selection of a third arbitrator, and the provisions of the Arbitration Act, 1991
(Ontario) shall govern such selection.
The resulting arbitration panel shall thereupon proceed to hear the submissions of the Parties
concerned and shall render a decision within thirty (30) days after the appointment of the third
arbitrator, if applicable. The decision of a majority of the arbitration panel shall be deemed to be
the decision of the arbitration panel, and that decision shall be final and binding upon the
parties and not subject to appeal. The arbitration panel shall have the authority to assess the
costs of the arbitration panel against either or both of the parties; however, each Party
concerned shall bear its own witness and counsel fees.
ARTICLE 9: MEETINGS AND REPORTS
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9.1 Annual Meeting — The representatives of the Parties (County CBRNE Working Group) shall meet
at least once a year, or more frequently as they require, at a mutually agreed on location to:
a) Review any use of the CBRNE /Hazmat Incident Response Team;
b) Ensure that operating procedures, policies and strategies are current and consistent;
c) Review all reports provided by the City under section 9.2 herein (Reports);
d) Discuss any amendments required to the CBRNE Operating Manual; and
e) Anything else agreed upon by the Parties.
9.2 Reports — The City shall be required to provide the County with a written report at least once a
year, or more frequently as the County requests containing:
a) Training that the City has provided to members of the CBRNE /Hazmat Incident Response
Team;
b) An account of all occasions on which the CBRNE /Hazmat Incident Response Team has been
used;
c) Other events where there was use or reliance on the expertise or capability of the
CBRNE /Hazmat Incident Response Team; or,
d) Anything else reasonably requested by the County.
ARTICLE 10: GENERAL
10.1 Records — Each Party shall keep and maintain all records, reports, invoices and other documents
relating to the use of the CBRNE Team, the equipment, the training and all costs incurred by
such Party under this Memorandum of Understanding, in a manner consistent with generally
accepted accounting principles and clerical practices, and shall maintain such records and keep
them available for review by the County and PARTICIPATING COMMUNITIES and their agents for
a period for seven (7) years from the date this Memorandum of Understanding expires or is
terminated. The County and PARTICIPATING COMMUNITIES shall be able to inspect and to
request a copy of any and all such records, invoices or other documents, as the case may be, for
any purpose including the completion of an audit, on providing five (5) business days notice to
the City. This clause shall survive the termination or expiry of this Memorandum of
Understanding.
10.2 Confidential Information — The Parties agree that except where required by law, or for the
purpose of performing duties or obligations under this Memorandum of Understanding, no
Party shall directly or indirectly disclose, destroy, exploit or use, either during or after the term
of this Memorandum of Understanding, any confidential information belonging to the other
Party, unless the other Party has provided their written consent. The Parties further agree that
when this Memorandum of Understanding terminates or expires, they shall return all
confidential information belonging to any other Party.
10.3 Media — Each Party agrees that at no time shall it directly or indirectly communicate with the
media in relation to this Memorandum of Understanding or any monies provided under the
authority of this Memorandum of Understanding unless first providing written notice to the
other Parties. The Parties shall further not publicize or issue any publications related to this
Memorandum of Understanding unless they first notify the other party in writing.
10.4 No Waiver — The failure of the Parties to enforce at any time any of the provisions of this
Memorandum of Understanding or any of its rights in respect thereto or to insist upon strict
adherence to any term of this Memorandum of Understanding shall not be considered to be a
waiver of such provision, right or term or in any way affect the validity of this Memorandum of
Understanding.
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ARTICLE 11: ROLES AND RESPONSIBILITIES
The roles and responsibilities of each Party with respect to any CBRNE /Hazmat Incident in
which they are involved pursuant to this Memorandum of Understanding are outlined below:
11.1 City
a) Barrie Fire and Emergency Service (BFES), upon arrival at an incident will assume complete
control of the Hot Zones and Warm Zones at the scene. Entry to these zones will be at the
sole discretion of BFES. Each Party hereto shall ensure that none of its employees, agents,
representatives, or subcontractors, enters such zones without the approval of BFES upon
their arrival.
11.2 Participating Community
a) Recognize the nature of the Incident at a minimum NFPA 472 awareness -level response,
take reasonable steps to identify the product involved, provide initial isolation and
protection of the site, consult CANUTEC, determine the need for the Barrie Fire and
Emergency Service CBRNE Team, and if a need is identified, provide them with appropriate
information about the product and nature of the incident
b) Provide an Incident Commander working within the Incident Command System to provide,
subject to Article 11.1 herein, overall command of the Incident, working jointly with the
Operations Chief from the Barrie Fire and Emergency Service CBRNE Team and the on -scene
commanders of other responding agencies
i. When operationally possible, the Incident Commander will be an NFPA 472 IFSAC
certified technician -level responder
ii. When the above is not operationally possible, an NFPA 472 IFSAC certified
technician -level responder will be available to the Incident Commander for
consultation
c) Provide up to two NFPA 472 awareness -level personnel to provide administrative and
operational support to the CBRNE Incident Commander
d) Provide a minimum of one NFPA 472 IFSAC certified technician -level responder for the
incident management planning section and to advise the Incident Commander on technical
matters as required
e) With the assistance of the County Fire Coordinator, muster the required number (standard
is ten) of NFPA 472 IFSAC certified operations -level personnel from among the Participating
Communities, with priority given to those Participating Communities within the appropriate
zone(s), to assist the Barrie Fire and Emergency Service CBRNE Team with decontamination
processes;
f) Report Incident to the Ontario Ministry of the Environment Spills Action Centre and, once
incident has been mitigated, arrange for clean -up of the contaminant(s) through
appropriate agencies
11.3 County of Simcoe Paramedic Services
a) Responsible for responding to all potential or confirmed hazardous materials or CBRNE
Incidents at a minimum NFPA 472 awareness -level response. Recognize the nature of the
Incident and determine the medical needs and resources required. Coordinate these
requests at the Incident site and establish communications with area hospitals, health unit,
and other health agencies as required.
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b) Subject to operational exigencies, provide CBRNE- trained Paramedics as part of the Incident
Response Unit deployment to provide advanced hazardous materials life support and
medical oversight to patients and allied responders involved in the emergency. The Incident
Response Unit will consist of a minimum of two NFPA 472 IFSAC certified operations -level
Paramedics.
c) Subject to operational exigencies, provide a minimum of one Platoon Supervisor to work
within the Incident Command System at the Unified Command Level with direct support
from one NFPA 472 IFSAC certified technician and Incident command -level Platoon
Supervisor.
d) Provide medical pre -entry and post -entry assessments of emergency responders and other
workers required to don personal protective equipment and /or enter contaminated
environments. Recommendations based on these medical assessments will be made
through the Incident Command Structure.
e) Subject to operational exigencies, provide one CBRNE- trained, NFPA 472 IFSAC certified
operations -level Paramedic to the Planning Section to perform Incident evaluation and
research and in consultation with the local Medical Officer of Health, to determine and
provide direction on decontamination and patient management requirements to Incident
Command.
f) Under the direction of the Incident Commander, NFPA 472 IFSAC certified operations -level
Paramedics will establish a Casualty Collection Point inside the Warm Zone to perform
patient stabilization and triage for patients requiring decontamination. County of Simcoe
Paramedic Services will utilize Ministry of Health, Provincial Directives and the CBRNE
Emergency Health Response and Patient Care Guidelines for the County of Simcoe for
medical management of patients in CBRNE Incidents or emergencies. See Figure 1.
g) Provide post decontamination medical management and disposition of patients once
released to the Cold Zone.
h) On request from Incident Command, assist allied agencies where resources permit with
decontamination and hazardous materials management based on NFPA 472 operations level
and NFPA473 standards.
Figure 1
Response Operations As Coordinated and Controlled by Barrie Fire Operations Chief
Hot Zone/Wenn Zola
Transition
Comely Collection Point
Receive Patients trap Hat
Zone Entry Tom brTriage
e dS1abOratlan
Wane Zone
Decontamination
Medical Management
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11.4 Simcoe Muskoka District Health Unit
a) Assess health effects of an agent on potentially contaminated individuals and first
responders, provide surveillance and case management for those exposed
b) Working with County of Simcoe Paramedic Services, determine need for and method of
decontamination of exposed individuals
c) Conduct on -going community surveillance and case management for potentially exposed
individuals
d) Conduct environmental and public health risk assessments
e) Liaise with appropriate agencies for environmental surety
f) Restricted to Cold Zone operations
11.5 Barrie Police Service
a) Provide consistent members to Barrie Fire & Emergency Service CBRNE Team. Subject to
operational exigencies, these members will be CBRNE- trained, certified to the NFPA 472
IFSAC operations level
b) Provide scene security, evidence preservation, note - taking in the Hot Zone and Warm Zone
c) Provide technical expertise for other Hot Zone Incident Response Team members regarding
hazards such as booby -traps and explosives
11.6 County
a) Facilitate County CBRNE Working Group to coordinate post- Incident analysis and continuous
improvement of the response capabilities of the CBRNE /Hazmat Incident Response Team
b) Provide operational policy development support
c) Provide Initial capital investment and provide ongoing financial support to maintain County -
owned CBRNE equipment and to support annual training of Incident Response Team
members
d) Provide ongoing operational coordination of training, as required
e) Provide annual exercise development support
IN WITNESS WHEREOF each of the Parties hereto have executed the Memorandum of
Understanding effective as of the date first above written.
THE CORPORATION OF THE COUNTY OF SIMCOE
Title: Clerk
Title: Warden
Date: day of , 2011
Date: day of , 2011
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1110 Highway 26
Barrie, Ontario L0L 1X0
THE CORPORATION OF THE CITY OF BARRIE
Title: Clerk
Title: Mayor
P.O. Box 400
Barrie, Ontario L4N 4T5
BARRIE POLICE SERVICE
Title: Chief of Police
29 Sperling Drive
Barrie, Ontario 14M 6K9
PARTICPATING COMMUNITIES:
TOWNSHIP OF ADJALA - TOSORONTIO
Title: Clerk
Title: Mayor
7855 30 Sideroad
Adjala, Ontario L9R 1V1
Date: day of , 2011
Date: day of , 2011
Date: day of , 2011
Date: day of , 2011
Date: day of , 2011
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TOWN OF BRADFORD WEST GWILLIMBURY
Title: Clerk
Title: Mayor
P. O. Box 160
3541 Line 11
Bradford, Ontario L3Z 2A8
TOWNSHIP OF CLEARVIEW
Title: Clerk
Title: Mayor
217 Gideon Street
Stayner, Ontario LOM 150
TOWN OF COLLINGWOOD
Title: Clerk
Title: Mayor
97 Hurontario Street, PO Box 157
Collingwood, Ontario L9Y 3Z5
Date: day of , 2011
Date: day of , 2011
Date: day of , 2011
Date: day of , 2011
Date: day of , 2011
Date: day of , 2011
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TOWNSHIP OF ESSA
Title: Clerk
Title: Mayor
5786 County Road 21
Utopia, Ontario LOM 1T0
TOWN OF INNISFIL
Title: Clerk
Title: Mayor
2101 Innisfil Beach Road
Innisfil, Ontario L9S 1A1
TOWN OF MIDLAND
Title: Clerk
Title: Mayor
575 Dominion Avenue
Midland, Ontario L4R 1R2
Date: day of , 2011
Date: day of , 2011
Date: day of , 2011
Date: day of , 2011
Date: day of , 2011
Date: day of , 2011
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TOWN OF NEW TECUMSETH
Title: Clerk
Title: Mayor
Box 910, 10 Wellington Street East
Alliston, Ontario L9R 1A1
CITY OF ORILLIA
Title: Clerk
Title: Mayor
50 Andrew Street South, Suite 300
Orillia, Ontario L3V 7T5
TOWNSHIP OF ORO- MEDONTE
Title: Clerk
Title: Mayor
148 Line 7 South
Oro, Ontario L0L 2X0
Date: day of
Date: day of
2011
2011
Date: day of , 2011
Date: day of , 2011
Date: day of , 2011
Date: day of , 2011
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TOWNSHIP OF PENETANGUISHENE
Title: Clerk
Title: Mayor
10 Robert Street West, PO Box 5009
Penetanguishene, Ontario L9M 2G2
CHIPPEWAS OF RAMA FIRST NATION
Title: Chief in Council
5884 Rama Road, Suite 200
Rama, Ontario LOK 1T0
TOWNSHIP OF SEVERN
Title: Clerk
Title: Mayor
PO Box 159
Orillia, Ontario L3V 613
Date: day of , 2011
Date: day of , 2011
Date: day of , 2011
Date: day of , 2011
Date: day of , 2011
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TOWNSHIP OF SPRINGWATER
Title: Clerk
Title: Mayor
2231 Nursery Road
Minesing, Ontario L0L 1Y2
TOWNSHIP OF TINY
Title: Clerk
Title: Mayor
130 Balm Beach Road West
Perkinsfield, Ontario L0L 2J0
TOWN OF WASAGA BEACH
Title: Clerk
Title: Mayor
30 Lewis Street
Wasaga Beach, Ontario L9Z 1A1
Date: day of , 2011
Date: day of , 2011
Date: day of , 2011
Date: day of , 2011
Date: day of , 2011
Date: day of , 2011
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SCHEDULE "A"
EQUIPMENT PROVIDED BY THE PARTIES
Attached to and forming part of the Memorandum of Understanding between THE CORPORATION OF
THE COUNTY OF SIMCOE AND PARTICIPATING COMMUNITIES
AND
THE CORPORATION OF THE CITY OF BARRIE AND BARRIE POLICE SERVICE
I. EQUIPMENT PROVIDED BY THE COUNTY OF SIMCOE
As identified in the County of Simcoe CBRNE Equipment Inventory:
a) Equipment deemed by the Barrie Fire and Emergency Service (BFES) to be appropriate for the
decontamination of CBRNE- exposed patients and personnel; and that will meet the
decontamination standards as set out in the NFPA 472 Hazardous Materials Response Standard;
b) CBRNE- specific personal protective equipment (PPE), excluding self contained breathing apparatus,
deemed by the BFES to be appropriate for personnel required to enter any contaminated area; and
that will meet the PPE standards as set out in the NFPA 472 Hazardous Materials Response Standard
c) Other CBRNE response equipment as appropriate
d) Trailer for the storage and transportation of equipment referred to in section I, sub - sections (a), (b)
and (c) as above
e) While this Memorandum of Understanding is in force, the equipment specified in Schedule "A ",
section I, sub - sections (a), (b), (c) and (d) as above: will be in the care and control of BFES and
maintenance, replacement, storage and rights of ownership issues will be dispensed pursuant to
Article 4 (Equipment) of this Memorandum; and, the County reserves the right to inspect and
inventory the equipment as operational requirements dictate.
f) Pursuant to Schedule "B" (Personnel Provided by the Parties) of this Memorandum, accountability
identification for all verified members of the CBRNE /Hazmat Incident Response Team
g) Pursuant to Article 1, section 1.3 of this Memorandum, in the event that the City uses the County -
owned Equipment and storage trailer for any purpose not related to the deployment of the
CBNRE /Hazmat Incident Response Team, the City shall be liable for all related maintenance, repair
and /or replacement costs of said Equipment and trailer.
II. EQUIPMENT PROVIDED BY THE CITY OF BARRIE
a) An apparatus to transport the County -owned CBRNE trailer and equipment to the incident
b) Other apparatus necessary to transport personnel to the incident
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c) Certified self contained breathing apparatus (SCBA), excluding individually -fitted masks, for
CBRNE /Hazmat Incident Response Team members from Barrie Police Service and County of Simcoe
Paramedic Services, as operational requirements dictate
d) Other BFES equipment required by the nature of the incident as determined by the BFES Operations
Chief.
III. EQUIPMENT PROVIDED BY THE PARTICIPATING COMMUNITY / ZONE FIRE SERVICES)
a) Service - specific response equipment appropriate to the nature of the Incident and pursuant to the
relevant community profile identified in the Simcoe County Mutual Aid Program
IV. EQUIPMENT PROVIDED BY THE BARRIE POLICE SERVICE
a) Service - specific response equipment appropriate to the nature of the Incident
b) Individually- fitted face masks compatible with Barrie Fire and Emergency Service self contained
breathing apparatus
V. EQUIPMENT PROVIDED BY COUNTY OF SIMCOE PARAMEDIC SERVICES
a) Service- specific response equipment appropriate to the nature of the incident
b) Individually- fitted face masks compatible with Barrie Fire and Emergency Service self contained
breathing apparatus
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SCHEDULE "B"
PERSONNEL PROVIDED BY THE PARTIES
Attached to and forming part of the Memorandum of Understanding between THE CORPORATION OF
THE COUNTY OF SIMCOE AND PARTICIPATING COMMUNITIES
THE CORPORATION OF THE CITY OF BARRIE AND BARRIE POLICE SERVICE
Provision of the following personnel will be subject to the operational exigencies of each Party at the
time of the activation of the CBRNE /Hazmat Incident Response Team and the personnel requested by
the Incident Commander in consultation with the Barrie Fire Services Operations Chief:
1. PERSONNEL PROVIDED BY THE CITY OF BARRIE
AND
a) A CBRNE /Hazmat Team provided by the City of Barrie consists of personnel trained, equipped and
responding on appropriate municipal responding vehicles. The number of responding personnel will
be determined by the nature of the incident in consultation between the City of Barrie and
Requesting Communities, but will normally include one personnel acting in the capacity of
Operations Chief trained to the NFPA 472 Technician Level, and operating under the authority of the
Incident Commander
II. PERSONNEL PROVIDED BY THE PARTICPATING COMMUNITY / ZONE
a) One fire service personnel trained to the NFPA 472 Technician and Incident Command Level
b) One additional fire service personnel trained to the NFPA 472 Technician Level
c) Ten fire service personnel trained to the NFPA 472 Operations Level
d) Two personnel trained to the NFPA 472 Awareness Level
III. PERSONNEL PROVIDED BY BARRIE POLICE SERVICE
a) Two police personnel trained to the NFPA 472 Technician Level
IV. PERSONNEL PROVIDED BY THE COUNTY OF SIMCOE PARAMEDIC SERVICES
a) Two paramedic personnel trained to the NFPA 472 Operations Level
b) One paramedic supervisor trained to the NFPA472 Technician Level
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SCHEDULE "C"
TRAINING COSTS
Attached to and forming part of the Memorandum of Understanding between THE CORPORATION OF
THE COUNTY OF SIMCOE AND PARTICIPATING COMMUNITIES
AND
THE CORPORATION OF THE CITY OF BARRIE AND BARRIE POLICE SERVICE
I. Annual Training Costs
a) Pursuant to Article 5 of this Memorandum, the County will include in its annual operating
budget an amount to contribute to the training and exercise program of the CBRNE /Hazmat
Incident Response Team. To the extent County Council approves to fund less than the full cost
of training and exercises for the Incident Response Team in any calendar year, the unfunded
balance of the costs will be shared on a pro rata basis by other Parties in proportion to the
number of personnel trained from each such Party.
b) The training and exercise program development and implementation will be coordinated by the
Training Sub - Committee of the Simcoe County CBRNE Working Group in consultation with the
Simcoe County Fire Chiefs Administration Group, County of Simcoe Paramedic Services and
Barrie Police Service. All costs associated with training for which County financial support is
sought must be approved in writing by the County prior to training or exercises taking place.
II. CONSUMABLES USED DURING TRAINING
a) Consumables (defined as including Level A and B suits, duct and chemtape, one -time use CBRNE
kits, water, food, and ice, but not including Equipment) shall be replaced by the County of
Simcoe if agreed upon by the Parties at the planning session held in advance of training.
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SCHEDULE "D"
COST RECOVERY RATES
Attached to and forming part of the Memorandum of Understanding between THE CORPORATION OF
THE COUNTY OF SIMCOE AND PARTICIPATING COMMUNITIES
THE CORPORATION OF THE CITY OF BARRIE AND BARRIE POLICE SERVICE
I. CITY OF BARRIE COST RECOVERY RATES
AND
a) A CBRNE /Hazmat Team provided by the City of Barrie consists of personnel trained, equipped
and responding on appropriate municipal responding vehicles. The number of responding
personnel will be determined by the nature of the incident in consultation between the City of
Barrie and requesting communities. The requesting PARTICIPATING COMMUNITY will reimburse
the City for the salaries, benefits and overhead of personnel trained to the NFPA 472 standard
as required. Costs related to personnel and apparatus will be pursuant to the current City of
Barrie Fees and Services By -law. Additional costs for City equipment used shall also be subject to
cost recovery. The requesting community, upon approval of the City's invoice, will immediately
submit it for payment.
b) The requesting PARTICIPATING COMMUNITY shall, additionally, reimburse the City for in- filling
or 'call -in' costs incurred by the City resulting from replacing CBRNE /Hazmat Team members
who have been deployed pursuant to this Memorandum.
II. COST RECOVERY BY PARTICPATING COMMUNITIES
a) Pursuant to the Ontario Environmental Protection Act, R.S.O. 1990, c. E.19 and its regulations,
costs incurred by Participating Communities related to a response to a CBRNE incident may be
recoverable from the person or entity liable for the spill.
b) Additional CBRNE response resources may be available through the Province of Ontario. Prior to
a request for said resources by a PARTICIPATING COMMUNITY, consideration should be given to
the need for a local Declaration of Emergency pursuant to the Ontario Emergency Management
and Civil Protection Act.
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Vehicles /apparatus costs (rates as per *City of Barrie Fees and Services By-
law)
$000.00
Equipment costs
$000.00
Material costs
$000.00
Additional Communications costs (additional dedicated dispatcher)
$000.00
Other costs
$000.00
Total costs for Part B
$000.00
Response of (indicate number) personnel and apparatus for (indicate
number) hours as per the agreed to costs in the memorandum of
understanding between the Parties.
$000.00
Cost incurred by the department to recall additional (indicate number)
personnel for (indicate number) hours as per the agreed to costs in the
$000.00
Memorandum of Understanding between the Parties.
Total costs for Part A
$000.00
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III. CITY OF BARRIE COST RECOVERY PROCESS
(Date)
Sample Cover Letter
Dear:
Subject: Invoice for response to an incident at the - request of (Name of Participating Community)
The following is a statement of charges for the CBRNE /Hazmat related incident on (date) located at
(location) in (community of).
Part A— Response of Staff and Apparatus:
*Personnel deployed /called back are paid 3 hours minimum per Barrie Fire collective agreement at 1.5
hourly wages.
Part B — Costs Incurred at the Scene of the Incident
Please make payment to:
City of Barrie
PO Box 400
Barrie, Ontario L4N 4T5
*City of Barrie Fees and Services By -law updated annually.
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IV. PARTICIPATING COMMUNITY RESPONSE COSTS - PERSONNEL
Name /Title
Total hours of all staff assigned to incident
Hours
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V. LOCAL CALL -BACK PERSONNEL COSTS
Name /Title
Total hours of all staff assigned to incident
Hours
Reason for call -back of personnel:
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VI. VEHICLE AND APPARATUS COSTS
Vehicle /Apparatus Type
Totals:
Hrs.
Rate
Cost
VII. EQUIPMENT COSTS
Item
Totals:
Hrs.
Rate
Cost
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VIII. MATERIAL COSTS
Item
Totals:
Hrs.
Rate
Cost
IX. Additional COMMUNICATIONS COSTS
Item
Totals:
Hrs.
Rate
Cost
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18a) - Being a By -Law to Confirm the Proce...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2011 -022
Being a By -Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, February 2, 2011.
THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-
MEDONTE HEREBY ENACTS AS FOLLOWS:
1. THAT the action of the Council at its Council Meeting held on Wednesday,
February 2, 2011, and in respect to each Motion, Resolution and other actions
passed and taken by the Council at its said Meeting is, except where prior
approval of the Ontario Municipal Board is required, hereby adopted, ratified and
confirmed.
2. THAT the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro -
Medonte. And, the Clerk is hereby authorized and directed to affix the corporate
seal to all said documents.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 2
DAY FEBRUARY, 2011.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
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