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THE TOWNSHIP OF ORO- MEDONTE
COUNCIL MEETING AGENDA
COUNCIL CHAMBERS
DATE: WEDNESDAY, JANUARY 26, 2011
TIME: 2:00 P.M.
1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION:
2. ADOPTION OF THE AGENDA:
a) Motion to Adopt the Agenda
3. DISCLOSURE OF PECUNIARY INTEREST:
4. MINUTES OF COUNCIL:
a) Minutes of Council meeting held on January 12, 2011.
5. MINUTES OF COMMITTEES:
a) Minutes of Committee of the Whole meeting held on Wednesday, January 19,
2011.
6. RECOGNITION OF ACHIEVEMENTS:
None.
7. PUBLIC MEETINGS:
None.
8. DEPUTATIONS:
None.
9. REPORTS OF MUNICIPAL OFFICERS:
a) Robin Dunn, Chief Administrative Officer, re: 2011 Budget Deliberations.
b) Robin Dunn, Chief Administrative Officer, re: Appointment to the Human
Resources Committee.
4 -16 c) Report No. CS 2011 -01, As Amended, Doug Irwin, Director of Corporate
Services /Clerk, re: Remuneration Review [deferred from January 19, 2011
meeting].
17 -123 d) Report No. FD 2011 -01, Richard Playfair, Director of Fire & Emergency
Services re: M.O.U. to Establish and Operate a Chemical, Biological,
Radiological, Nuclear, Explosive (CBRNE) Hazardous Materials (HAZMAT)
Incident Response Team.
124 -126 e) Report No. HR 2011 -01, Tamara Obee, Manager, Health & Safety, Human
Resources re: Health and Safety Policy.
Page 1 of 199
Page
Council Meeting Agenda - January 26, 2011
9. REPORTS OF MUNICIPAL OFFICERS:
127 -135 f) Report No. DS 2011 -001, Andria Leigh, Director of Development Services re:
Review of Places to Grow Growth Plan - Amendment 1, Township of Oro -
Medonte Submission.
136 -146 g ) Andria Leigh, Director of Development Services memorandum dated January
26, 2011 re: 1522417 Ontario Limited, Zoning By -law Applications 2010 -ZBA-
09 and 2010- ZBA -10, Part of Block B, Plan M -9, Part of Block C, Plan M -9
[Report No. DS 2010 -064 deferred from December 15, 2010 Council meeting]
[Refer to Item 15e)].
147 -149 h) Report No. RC 2011 -4, Shawn Binns, Director of Recreation and Community
Services re: Oro - Medonte Tennis Club - Horseshoe Valley Memorial Park.
[Addenda]
10. REPORTS OF MEMBERS OF COUNCIL:
None.
11. CONSENT AGENDA:
150 -151 a) Correspondence dated January 18, 2011 from William Forward, Deputy
Minister of Municipal Affairs and Housing re: Long- Standing Service Program.
Staff Recommendation: Receipt.
12. COMMUNICATIONS:
152 a) Correspondence from City of Barrie re: Senior and Elected Officials
Workshop, February 16, 2011, City of Barrie.
13. NOTICE OF MOTIONS:
None.
14. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session
b) Motion to Rise and Report
c) Andria Leigh, Director of Development Services re: Litigation affecting the
municipality (Coulson Ridge Estates Ltd — Consent Application 2010 -B -06 —
OMB Appeal).
d) Tamara Obee, Manager, Health & Safety, Human Resources re: Labour
Relations /Employee Negotiations (Insurance Coverage).
15. BY -LAWS:
153 -175 a) By -Law No. 2011 -011 A By -law to Govern the Proceedings of Council and
Committees /Technical Support Groups of Council
in the Township of Oro - Medonte and to Repeal By-
law No. 2010 -080.
Page 2 of 199
Page
Council Meeting Agenda - January 26, 2011
15. BY -LAWS:
176 -187 b) By -Law No. 2011 -013 Being a By -law to Govern the Proceedings of the
Committee of Adjustment in the Township of Oro -
Medonte.
188 -190 c) By -Law No. 2011 -014 A By -law to Designate Reduced Load Periods and
Designate Haul Routes in the Township of Oro -
Medonte and to Repeal By -law Nos. 97 -28, 99 -75
and 99 -105.
191 -192 d) By -Law No. 2011 -016 A By -law to Establish an Advisory Body to Council
Entitled the Human Resources Committee.
193 -194 e) By -Law No. 2011 -017 A By -law to change the zoning provisions which
apply to the lands within Part of Block B, Plan M -9
and Part of Block C, Plan M -9 (former Township of
Oro), Township of Oro - Medonte, County of Simcoe
(1522417 Ontario Limited) Roll # 4346- 010 -003-
20700 and 4346- 010 - 003 - 20800.
195
f)
By -Law No. 2011
-018
A By -law to Provide an Exemption from Taxation to
The Royal Canadian Legion Branch 619 and to
Repeal By -Law No. 2007 -047.
196
g )
By -Law No. 2011
-019
A By -law to Appoint Representatives to the
Common Interest Committee.
197
h)
By -Law No. 2011
-020
A By -law to Appoint a Representative to the Oro -
Medonte Chamber of Commerce.
198
i)
By -Law No. 2011
-021
A By -law to Appoint a Representative to the Orillia
Chamber of Commerce.
16.
CONFIRMATION BY -LAW:
199
a)
By -Law No. 2011
-015
Being a By -Law to Confirm the Proceedings of the
Council Meeting held on Wednesday, January 26,
2011.
17. ANNOUNCEMENTS OF INTEREST TO THE PUBLIC:
18. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
19. ADJOURNMENT:
a) Motion to Adjourn
Page 3 of 199
gr\- Report No. CS 2011-01 Amended, [)
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Proud Heritage, Exciting Future
Report No.
CS 201 -01, as
Amended
To:
Council
Prepared By:
Doug Irwin
Meeting Date:
January 26, 2011
Subject:
Remuneration Review
Motion #
I RECOMMENDATION(S): Requires Action X For Information Only[:] I
It is recommended that:
1. Report No. CS2O11-01 amended, be received and adopted.
2. That the annual remuneration for Members of Council be amended to include either
the 4-year average or 5-year average per them paid to Members of Council for
Committee of the Whole and Special Council meetings, effective January 1, 201
3. And that either:
o) The member's annual remuneration be amended to include either the 4'yeor
average orG-year average mileage payment to Members of Council for
Committee of the Whole and Special Council meetings, effective January 1,
2011; OR
.
b\ That Members of Council receive a per-kilometer payment for travel from their
residence and back to attend meetings of Council, including Special meetings, as
defined in the Procedural By-law, upon submission of mileage statements on a
quarterly basis, effective January 1.2O11.
4. And that the Clerk bring forward an updated Remuneration By-law for Council's
consideration that incorporates the recommendations as determined by Council.
I BACKGROUND:
Ad its meeting of January 19.2O11. Council deferred Report No. CS 2U11-01for
additional information. The report has been amended to include the additional
information requested by Council.
Corporate Services — Clerk's Office
Report No. CS201 1 -01 — As Amended
January 26, 2011
Page 1 of 13
Page 4 of 199
9c) - Report No. CS 2011 -01, As Amended, D...
At its meeting of December 8, 2010, Council received Report No. CS2010 -029 with
respect to Meeting Structure and Procedural By -law Recommendations.
The report recommended altering the meeting structure of Council from 2 Committee of
the Whole meetings held on the 1 St and Td Wednesday of the month, and 2 Council
meetings held on the 2 nd and 4 th Wednesday of the month to removal of all Committee
of the Whole meetings and holding 3 Council meetings a month on the 1 St 2" and 4 th
Wednesdays.
The Township's current Remuneration By -law No. 2010 -081 provides per diem
payments for members of Council to attend Committee of the Whole meetings. As
Council will be considering an updated Procedural By -law that will remove Committee of
the Whole meetings from the meeting schedule, it is necessary to review the
Township's remuneration practices for members of Council.
The Remuneration By -law identifies per diem rates for each half day or evening meeting
and each full day meeting, and specifies when the applicable per diem is paid. Based
on the Procedural By -law, a half day meeting is deemed to be 4 hours or less, while a
full day meeting is deemed to be more than 4 hours.
ANALYSIS:
The following chart identifies the number and duration of meetings of Council from 2006
to 2010 inclusive. It should be noted that both 2006 and 2010 were Municipal Election
Years, which resulted in the cancellation of some meetings.
Corporate Services — Clerk's Office January 26, 2011
Report No. CS2011 -01 — As Amended Page 2 of 13
Page 5 of 199
COW
<4 hrs
COW
>4 hrs
Council
<4 hrs
Council
>4 hrs
Special
Council
<4 hrs
Special
Council
>4 hrs
Total
2006
16
4
16
2
6
0
44
2007
9
12
18
1
6
1
47
2008
12
9
16
3
14
3
57
2009
8
13
16
3
14
2
56
2010
8
6
13
7
7
2
43
Total
53
44
79
16
47
8
247
Corporate Services — Clerk's Office January 26, 2011
Report No. CS2011 -01 — As Amended Page 2 of 13
Page 5 of 199
9c) - Report No. CS 2011 -01, As Amended, D...
The following charts outline the per diem that would have been paid to each member of
Council, if they attended every Committee of the Whole, Special Council, and daytime
Council meeting were a per diem was payable.
Year
COW
COW
Special
Special
Total
Special
<4 hrs
>4 hrs
Council
Council
<4 hrs
>4 hrs
Council
Council
<4 hrs
>4 hrs
2006
16x$75=
4x$150=
6x$75=
0x$150=
$2,250
2010
$1,200
$600
$450
$0
7x$75=
2007
9 x $75 =
12 x $150 =
6 x $75 =
1 x $150 =
$ 3,075
$ 450
$ 675
$ 1,800
$ 450
$ 150
2008
12x$75=
9x$150=
14x$75=
3x$150=
$3,750
$ 900
$ 1,350
$ 1,050
$ 450
2009
8x$75=
13x$150=
14x$75=
2x$150=
$3,900
$ 600 1$1,950
$ 1,050
$ 300
In 2010, Council adopted updated Procedural and Remuneration By -laws which altered
the Township's previous practice of conducting a Committee of the Whole meeting
immediately followed by a Special Council to ratify the decisions, in the months of July,
August and December. The updated practice is to conduct a Regular Council meeting
commencing at 9:00 a.m., and that remuneration be paid for the regular day meetings of
Council, as defined in the Procedural By -law. Therefore, the following calculations take
into consideration the regular day meetings of Council for 2010, as defined in the
Procedural By -law.
Year
COW
COW
Council
Council
Special
Special
Total
<4 hrs
>4 hrs
<4 hrs
>4 hrs
Council
Council
<4 hrs
>4 hrs
2010
8x$75 =
6x$150=
0x$75=
3x$150=
7x$75=
2x$150=
$ 2,775
$ 600
$ 900
$ 0
$ 450
$ 525
$ 300
Based on the above charts, the 5 year average (2006 -2010) for per diems paid for
attending Committee of the Whole, Special Council meetings, and regular day meetings
of Council in 2010 is $3,150 per year.
Based on the above charts, the 4 year average (2007 -2010) for per diems paid for
attending Committee of the Whole, Special Council meetings, and regular day meetings
of Council in 2010 is $3,375 per year.
Corporate Services — Clerk's Office January 26, 2011
Report No. CS2011 -01 — As Amended Page 3 of 13
Page 6 of 199
gr\- Report No. CS 2011-01 Amended, [)
Remuneration By-law No. 2O1O-0K31 states the following:
2. That the annual remuneration for Members of Council shall be subject to an annual
escalation factor of the lessor of:
• The annual rate of inflation being the increase in the Consumer Price Index
(CPU for the prior year; or
• The cost of living adjustment stipulated for the current year in the collective
agreement
3. Members of Council shall receive, inaddition to their annual remuneration, per them
payments aafollows:
^ $75.U0 for each half day m evening meeting
° $15O.0O for each full day meeting
4. The per them stipulated in Section 3 shall exclude the following:
4] Attendance ot Regular evening meetings of Council, ae defined inthe
Procedural By-law;
4.2 Attendance aka function for the purpose of presenting Congratulatory
Certificates on behalf of the Township; and
4.3 Attendance at special functions/events where the Township has purchased u
ticket for the Member, such as Awards Dinners, etc.
5. The per them stipulated in Section 3 shall apply to the following:
5.1 Attendance at Regular day meetings of Council, aa defined in the Procedural
By-|aw the months Vf July, August and December of each year;
5.2 Attendance et Committee (f the Whole meetings and Special meetings of
Council, ee defined in the Procedural 0y-|aw;
5.3 Attendance at Public Meetings/Public Information Sessions, as defined in the
Procedural By-law, when such meetings are conducted as a separate meeting
ona designated day;
5.4 Attendance at meetings of local boards, committees/technical support groups or
special Ad-Hoc committees to which the Member of Council has been appointed
by resolution of Council, unless specified otherwise in e resolution of Council;
5.5 Attendance ot conferences, conventions and seminars ao authorized by
resolution mfCouncil;
5.6 Attendance et special meetings required for o specific purpose relative to
municipal business, including interview committees, and authorized by resolution
of Council;
Corporate Services — Clerk's Office January 26, 2011
Report No. CS201 1 -01 — As Amended Page 4 of 13
Page 7 of 199
9c) - Report No. CS 2011 -01, As Amended, D...
5.7 Attendance by the Mayor, or his /her designate, at business functions as
representatives of the municipality, including the Mayor in his /her capacity as ex-
officio, or his /her designate, in an ex- officio capacity;
5.8 Attendance at non - committee /technical support group meetings where the
Members of Council's attendance has been authorized by resolution of Council.
Members of Council receive a per - kilometer payment, in addition to the applicable per
diem, for travel from their residence and back to attend the above -noted meetings in
accordance with the current Remuneration By -law. The current rate is $0.485 per
kilometer.
The following chart identifies the average annual mileage payment for each of the
current members of Council if they had attended the aforementioned meetings where a
per diem was payable, at the current rate of $0.485 per kilometer. The numbers have
been rounded out to the nearest dollar.
Currently, members of Council do not receive a mileage payment for their attendance at
regular evening meetings of Council. For analysis purposes, the following chart
identifies the average annual mileage payment, currently included in the annual
remuneration, for each of the current members of Council to attend the previously noted
Council meetings where a per diem was not payable, at the current rate of $0.485 per
kilometer. The numbers have been rounded out to the nearest dollar.
5 year average
2006 -2010
4 year average
2007 -2010
Mayor
$ 150
$ 156
Deputy Mayor
$1,067
$1,111
Ward 1 Councillor
$ 586
$ 610
Ward 2 Councillor
$ 586
$ 610
Ward 3 Councillor
$ 301
$ 313
Ward 4 Councillor
$ 301
$ 313
Ward 5 Councillor
$ 481
$ 501
Overall average
$ 496
$ 516
Currently, members of Council do not receive a mileage payment for their attendance at
regular evening meetings of Council. For analysis purposes, the following chart
identifies the average annual mileage payment, currently included in the annual
remuneration, for each of the current members of Council to attend the previously noted
Council meetings where a per diem was not payable, at the current rate of $0.485 per
kilometer. The numbers have been rounded out to the nearest dollar.
Corporate Services — Clerk's Office
Report No. CS2011 -01 — As Amended
January 26, 2011
Page 5 of 13
Page 8 of 199
5 year average
2006 -2010
4 year average
(2007 -2010)
Mayor
$ 89
$ 90
Deputy Mayor
$ 634
$ 637
Ward 1 Councillor
$ 348
$ 350
Ward 2 Councillor
$ 348
$ 350__
Ward 3 Councillor
$ 178
$ 179
Ward 4 Councillor
$ 178
$ 179
Ward 5 Councillor
$ 285
$ 287
Overall averse
$ 294
$ 296
Corporate Services — Clerk's Office
Report No. CS2011 -01 — As Amended
January 26, 2011
Page 5 of 13
Page 8 of 199
gr\- Report No. CS 2011-01 Amended, [)
|n accordance with Section 284nf the Municipal Act, the Treasurer shall |n each year on
or before March 31 " provide Council mn itemized statement of remuneration and
expenses paid in the previous year to each member of Council and each person, other
than a member of Council, appointed by the municipality to serve as a member ofany
body, including a local board.
The Treasurer's report identifies each member of Council and states their salary,
meeting fees (per diems), registration fees, accommodations/meals/etc., and mileage.
The meeting fees identified in these reports include all per diems paid inaccordance
with the Township's Remuneration By-law.
The 8 year average for meeting fees, all per diems paid in accordance with
the Remuneration By-law, for members of Council are as follows:
° K8eyo, $9,825
*
Deputy Mayor $5,750
*
Councillor $6.275
|n recognition ofthe fact that Council will be removing Committee of the Whole
meetings from its meeting structure and replacing these meetings with an additional
Council meeting, and that members of Council are appointed to local boards,
committees/technical support groups and special Ad-Hoc committees, and that
members of Council attend other meetings in conducting their duties, the following
recommendations are being made with respect to the Township's remuneration
p That Section 4.1 of Schedule "A" to the Remuneration By-law be re-worded to read
"Attendance at meetings of Council, including Special meetings, as defined in the
Procedural By-law;"
* That Sections 51 and 5.2of Schedule ^A"tothe Remuneration By-law bedeleted;
That in recognition of the restructuring of the meeting schedule that will result in the
removal of per them payments to Members of Council for Committee of the Whole
and Special Council meetings, that the members'annual remuneration be amended
to include either the 4-year average or 5-year average per them paid to Members of
Council for Committee of the Whole and Special Council meetings, effective January
And that in recognition of the restructuring of the meetings of Council that will result
in the namma| of the mileage payments to Members of Council for Committee of the
Whole and Special Council meetings, either
o The member's annual remuneration be amended to include either the
4-vear average or5'year average mileage payment to Members uf
Council for Committee of the Whole and Special Council meetings,
effective January 1
o That Members nf Council receive a per-kilometer payment for travel from
their residence and back to attend meetings of Council, including Special
meetings, am defined in the Procedural Bv'|uvv, upon submission Vf
mileage statements onm quarterly basis, effective January 1
Corporate Samicoo - Clerk's Office
Report No. CS201 1 -01 - As Amended
January 26,uV1|
Page 6 of 13
Page 9 of 199
gr\- Report No. CS 2011-01 Amended, [)
These recommendations will enhance the operational efficiencies and simplify the
administration of the remuneration of members of Council, by establishing an annual
rate for all Council meetings, and a standard method of re-imbursement of mileage
expenses for Members' of Council attendance at their meetings.
Members of Council would continue to receive per them payments for the following:
• Attendance at Public Meetings/Public Information Sessions, as defined in the
Procedural By-law, when such meetings are conducted eea separate meeting on
a designated day;
• Attendance at meetings of local boards, committees/technical support groups or
special Ad-Hoc committees to which the Member of Council has been appointed
by resolution of Council, unless specified otherwise in a resolution of Council;
• Attendance o1 conferences, conventions and seminars as authorized bv
resolution ofCouncil;
• Attendance at special meetings required for a specific purpose relative to
municipal business, including interview committees, and authorized by resolution
of Council;
,
• Attendance by the Mayor, or his/her designate, ad business functions as
representatives of the municipality, including the Mayor in his/her capacity as ex-
offioio. or his/her designate, in an ex-off ioiV capacity;
• Attendance at non-committee/technical support group meetings where the
Members of Council's attendance has been authorized by resolution of Council.
*
The recommendations contained in the report identify an alternative method of
payment that would maintain the existing remuneration allocations.
*
Municipal Act, 2OO1,eeamended
Township's Remuneration By-law
w
Chief Administrative Officer
Human Resources
Corporate Services — Clerk's Off ice January 26, 2011
Report No. CS201 1 -01 — As Amended Page 7 of 13
Page 10 of 199
9c) - Report No. CS 2011 -01, As Amended, D
ATTACHMENTS:
• Remuneration By-law No. 2010-081
• By-law No. 2010-116, being a By-law to amend By-law No. 2010-081
CONCLUSION:
It is recommended that the annual remuneration for Members of Council be amended
to include either the 4-year average or 5-year average per them paid to Members of
Council for Committee of the Whole and Special Council meetings, effective January 1,
2011;
And that either:
• The member's annual remuneration be amended to include either the 4-year
average or 5-year average mileage payment to Members of Council for
Committee of the Whole and Special Council meetings, effective January 1,
2011; OR
• That Members of Council receive a per-kilometer payment for travel from their
residence and back to attend meetings of Council, including Special meetings, as
defined in the Procedural By-law, upon submission of mileage statements on a
quarterly basis, effective January 1, 2011.
Respectful 'hbmitted:
Koug as in
J. , I - - -
Director 6f Corporate Services/Clerk
C.A.O. Approval / Comments:
Corporate Services - Clerk's Office January 26, 2011
Report No. CS201 1 -01 - As Amended Page 8 of 13
Page 11 of 199
9c) - Report No. CS 201 -01, As Amended, D
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2010-081
A By-law to Provide for Remuneration and Expenses for
Members of Council and Council's Appointees to Local Boards and
Comm Itteest'rechnica I Support Groups, and Expenses for Employees, and to
Repeal By-law Nos. 2007-069 and 2008-078
WHEREAS Section 283 of the Municipai Act, 2001, SO. 2001, c. 25, as amended,
provides that a municipality may pay any part of the remuneration and expenses of the
Members of Council of the municipality and of the officers and employees of the
municipality;
AND WHEREAS Council deems it expedient to pass a By-law to provide for the
remuneration and expenses of Members of Council and Council's Appointees to Local
Boards and Comm ittees/Technical Support Groups and for expenses for employees;
NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as
follows:
That Schedules 'A", "B" and "C" appended hereto from part of this By-law.
2. That By-law Nos. 2007-069 and 2008-078 are hereby repealed.
3. This by-law shall take effect an the final passing thereof.
BY-LAW READ A FIRST AND SECOND TIME THIS 112 DAY OF MAY, 2010.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 12 DAY OF MAY,
2010.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Nfayc;r7H.9. I ghei
xa�l al-
Douty Clerk, Janette Teeter
Corporate Services — Clerk's Off ice January 26, 2011
Report No. CS201 1 -01 — As Amended Page 9 of 13
Page 12 of 199
9c) - Report No. CS 2011 -01, As Amended, D
Schedule "A"
to By-law No. 2010-081
REMUNERATION OF COUNCIL MEMBERS
1, The annual remuneration for Members of Council for 2010 shall be:
Mayor $ 25,18206
Deputy Mayor $19,465.89
Councillors $14,432.17
2. That the annual remuneration for Members of Council shall be subject to an annual
escalation factor of the lessor of:
• The annual rate of inflation being the increase in the Consumer Price Index
(CPI) for the prior year or
• The cost of living adjustment stipulated for the current year in the collective
agreement
3. Members of Council shall receive, in addition to their annual remuneration, per them
payments as follows:
• $ 75.00 for each halt day or evening meeting
• $ 150.00 for each full day meeting
4. The per diem stipulated in Section 3 shall exclude the following:
4.1 Attendance at Regular evening meetings of Council, as defined in the
Procedural By-law;
4.2 Attendance at a function for the purpose of presenting Congratulatory
Certificates on behalf of the Township; and
4.3 Attendance at special functions/events where the Township has purchased a
ticket for the Member, such as Awards Dinners, etc,
S. The per them stipulated in Section 3 shall apply to the following:
5.1 Attendance at Regular day meetings of Council, as defined in the Procedural
By-law, in the months of July, August and December of each year;
5.2 Attendance at Committee of the Whole meetings and Special meetings of
Council, as defined in the Procedural By-law;
53 Attendance at Public Meetings/Public Information Sessions, as defined in the
Procedural By-law, when such meetings are conducted as a separate meeting
on a designated day;
5.4 Attendance at meetings of local boards, committees/technical support groups or
special Ad-Hoe committees to which the Member of Council has been appointed
by resolution of Council, unless specified otherwise in a resolution of Council;
5,5 Attendance at conferences, conventions and seminars as authorized by
resolution of Council;
5.6 Attendance at special meetings required for a specific purpose relative to
municipal business, including interview committees, and authorized by resolution
of Council;
5.7 Attendance by the Mayor, or his/her designate, at business functions as
representatives of the municipality, including the Mayor in his/her capacity as ex-
officio, or his/her designate, in an ex-officio capacity;
5.8 Attendance at non-committeeitechnical support group meetings where the
Members of Council's attendance has been authorized by resolution of Council.
Corporate Services — Clerk's Office January 26, 2011
Report No. CS201 1 -01 — As Amended Page 10 of 13
Page 13 of 199
9c) - Report No. CS 2011 -01, As Amended, D
Schedule "B"
to By-law No. 2010-81
REMUNERATION OF PUBLIC MEMBERS OF LOCAL BOARDS &
COMMITTEES/TECHNICAL SUPPORT GROUPS
1. The Public Members of the:
• Accessibility Advisory Committee
• Recreation Technical Support Group
shall receive per them payments as follows:
• $ 40.00 for each half day or evening meeting
• $ 80.00 for each full day meeting
2. The Public Members of the Committee of Adjustment shall receive per them
payments as follows:
• $ 75.00 for each half day or evening meeting
• $ 150.00 for each full day meeting
3. The per them stipulated in Sections I and 2 of this Schedule shall apply to the
following:
3.1. Attendance at meetings of the local board or committee;
3.2. Attendance at conferences, conventions and seminars as authorized by
resolution of Council;
3.3. Attendance at special meetings required for a specific purpose relative to
municipal business and authorized by resolution of Council,
4, The above remuneration and per-kilometer payments shall be paid on a semi-
annual basis, upon submission of a statement approved by the Treasurer.
Corporate Services — Clerk's Office January 26, 2011
Report No. CS201 1 -01 — As Amended Page 11 of 13
Page 14 of 199
9c) - Report No. CS 2011 -01, As Amended, D
Schedule "C"
to By-law No. 2010-081
EXPENSES FOR MEMBERS OF COUNCIL, COUNCIL'S APPOINTEES TO LOCAL
BOARDS & COMMITTEES AND EMPLOYEES
PER KILOMETER PAYMENTS
1.1 The municipality shall compensate Members of Council, Council's Appointees
to Local Boards & Committees/Tochnical Support Groups and employees at
the rate of $.44 per kilometer for the use of non-township owned vehicles.
1.1.1 That the per kilometer rate will be adjusted on July V each year to
$0.055 below the CRA rate for Ontario for the previous year.
1.2 Members of Council shall receive a per-kilometer payment, in addition to the
applicable per diem, for travel from their residence and back to attend
meetings, conferences, conventions and seminars stipulated in Section 5 of
Schedule "A".
1.2.1 The Mayor, or his/her designate, and/or the appropriate Ward Councillor
shall receive a per-kilometer payment for travel from their residence and
back to attend a function for the purpose of presenting Congratulatory
Certificates on behalf of the Township.
1.3 Members of local boards& committees/technical support groups shall receive a
per-kilometer payment for travel from their residence & back to attend
meetings, conferences, conventions and seminars stipulated in Section 3 of
Schedule "B".
1.4 Township employees shall receive a per-kilometer payment for each kilometer
driven in a non-township owned vehicle while on Township business.
2. LUNCHEON & DINNER MEETINGS
2.1 The municipality shall be responsible for the cost of Councilor Committee
luncheon/dinner meetings when such meetings are called by Council or the
Committee concerned.
2.2 Council members and Senior Staff shall have the discretion to invite visitors for
lunch or dinner in connection with Township business and such expense shall
be borne by the Township.
3. CONFERENCES, CONVENTIONS, SEMINARS AND MEETINGS
3.1 Attendance at conferences, conventions, seminars and meetings shall be pre-
authorized by Council resolution or in accordance with Township policy.
3.2 The following expenses shall be paid:
i) Hotel/Motel accommodation actual cost
ii) Parking actual cost
iii) Registration actual cost
iv) Meals and incidental expenses actual cost to a maximum of $100/day
v) The municipality will provide registration for a double room, when a spouse
is attending an approved conference, convention or seminar.
4. ADVANCES
4.1 The Treasurer shall have the authority to furnish advances to meet estimated
expenses for those authorized to attend conferences, conventions and
seminars,
5. EXPENSE STATEMENTS
5.1 Statements for expenses shall be submitted to the Treasurer for actual cost of
items in a form recommended by the Treasurer.
Corporate Services — Clerk's Office January 26, 2011
Report No. CS201 1 -01 — As Amended Page 12 of 13
Page 15 of 199
SIC) - Report No. CS 2011 -01, As Amended, D
CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2010-116
Being a By-law to amend By-law No. 2010-081 (A By-law to Provide for
Remuneration and Expenses for Members of Council and Council's Appointees to
Local Boards and Committees/Technical Support Groups, and Expenses for
Employees)
WHEREAS, Section 283 of the Municipal Act, S.O. 2001, c.25, as amended, provides
that a Municipality may pay any part of the remuneration and expenses of the members
of Council of the municipality and of the officers and employees of the municipality;
AND WHEREAS Council did on May 12, 2010 pass By-law No. 2010-081 to provide for
the remuneration and expenses of Members of Council and Council's Appointees to
Local Boards and Committees/ Technical Support Groups and for expenses for
employees;
NOW THEREFORE, the Council of the Corporation of the Township of Oro-Medonte
horeby enacts as follows:
That Section 2 of Schedule "B" of By-law 2010-081, be amended to add 'and
Compliance Audit Committee" after "Committee of Adjustment'.
2. That this by-law shall take effect on the final passing thereof.
BY-LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 23 DAY
OF JUNE, 2010.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
J!Dvd"ifas Irwin
Corporate Services — Clerk's Office
Report No. CS201 1 -01 — As Amended
January 26, 2011
Page 13 of 13
Page 16 of 199
9d) - Report No. FD 2011-01, Richard Playf
REPORT
Proud Heritage, Exciting Future
Report No.
To:
Prepared By:
FD- 2011 -01
Council
H. Murray,
Deputy F Chief
Meeting Date:
Subject:
Motion #
January 26, 2011
M.O.U. to Establish and
Operate a Chemical,
Biological, Radiological,
Roll #:
R.M.S. File
Nuclear, Explosive(CBRNE)
Hazardous Materials
(HAZMAT) Incident Response
Team
I RECOMMENDATION(S): Requires ActionnX For Information Only( I
It is recommended that:
1. That this report be received and adopted.
2. That the M.O.U. be signed by Mayor and Clerk
I BACKGROUND: I
In November of 2008 council approved the fire departments participation in a Simcoe
County Multi-Disciplinary Chemical, Biological, Radiological and Nuclear Incident
response team and approved training funds in the 2009 Operating budget for Oro-
Medonte Fire Services personnel.
I ANALYSIS:
Since that time members of all of the involved agencies have been working to train
personnel and to develop the program as well as the Memorandum of Understanding.
The M.O.U. lays out the requirements of each participating agency with their roles and
responsibilities as well as cost recovery.
DEPARTMENT Meeting Date
Report No. FD- 2011 -01 Page 1 of 3
Page 17 of 199
9d\- Report NO. F[)2011-01,Richard PlG\f'
Oro-Medonte Fire and Emergency Services currently does not have all of the required
personnel trained due to availability of training courses and personnel changes.
We do expect to move forward with the remainder ofthe personnel training in 2011 to
meet our commitment to the team which will come from our annual training budget.
Until that time personnel from other participating fire departments would fill the gap
should the need occur.
I FINANCIAL.
. Schedule "D"ofthe K[)U.detaUa the cost recovery rates and process.
I POLICIES/LEGISLATION: 7-71
Transportation of Dangerous Goods Act Canada
Environmental Protection Act Ontario
National Fire Protection Association Standard for Hazardous Materials Technician
Fire Prevention and Protection Act O. Reg. J13/O7
I CONSULTATIONS:
Fire Chief Richard Plavfair
County ofGirncoe Paramedic Services
Simcoe County Fire Chief's Administrative Group
City of Barrie Fire and Emergency Services
DEPARTMENT
Report No. FD-201 1 -01
Meeting Date
Page 2 of 3
Page 18 of 199
9d) - Report No. FD 2011-01, Richard Playf
I ATTACHMENTS:
Memorandum of Understanding to Establish and Operate a Chemical, Biological,
Radiological, Nuclear, Explosives (CBRNE)/ Hazardous Materials (HAZMAT) Incident
Response Team
Report No. FD -2008-19 Simcoe County Mutual Aid hazardous Materials Response
Training
FD-2008-9 Report on Responses to Hazardous Materials in Simcoe County
1. CONCLUSION:
As stated in previous reports participation in this team is a positive step in the protection
of our community at a cost of approximately 10% of the cost of an in house solution.
Respectfully submitted:
Hugh Murray
Deputy Fire Chief
FIN C.A.O. Ii
Approval / Comments:
DEPARTMENT
Report No. FD- 2011 -01
Deting Date
Page 3 of 3
Page 19 of 199
9d) - Report No. FD 2011 -01, Richard Playf...
This Memorandum of Understanding is made in 19 originally executed copies.
A MEMORANDUM OF UNDERSTANDING MADE AS OF
2011
TO ESTABLISH AND OPERATE A CHEMICAL, BIOLOGICAL, RADIOLOGICAL, NUCLEAR, EXPLOSIVES
(CBRNE) /HAZARDOUS MATERIALS (HAZMAT) INCIDENT RESPONSE TEAM
BETWEEN:
THE COUNTY OF SIMCOE
(the "County ")
AND
THE TOWNSHIP OF ADJALA- TOSORONTIO
THE TOWN OF BRADFORD WEST GWILLIMBURY
THE TOWNSHIP OF CLEARVIEW
THE TOWN OF COLLINGWOOD
THE TOWNSHIP OF ESSA
THE TOWN OF INNISFIL
THE TOWN OF MIDLAND
THE TOWN OF NEW TECUMSETH
THE CITY OF ORILLIA
THE TOWNSHIP OF ORO- MEDONTE
THE TOWN OF PENETANGUISHENE
THE CHIPPEWAS OF RAMA FIRST NATION
THE TOWNSHIP OF SEVERN
THE TOWNSHIP OF SPRINGWATER
THE TOWNSHIP OF TINY
THE TOWN OF WASAGA BEACH
(the "Participating Communities ")
um
THE CITY OF BARRIE
(the "City')
AND
BARRIE POLICE SERVICE
WHEREAS:
• The County, Participating Communities, Barrie Police Service, and the City desire there to be a
trained, multi- disciplinary CBRNE /Hazmat Incident Response Team within Simcoe County available
to respond to large -scale or complex life threatening or environmental, natural, or human - caused
chemical, biological, radiological, nuclear and explosive emergencies in the area.
Page 20 of 199
9d\- Report NO. F[)2011-01,Richard PlG\f'
• The CBRNE/Hazmat Incident Response Team will operate through a unified command system under
the direction of the Barrie Fire and Emergency Service Operations Chief.
• Overall incident command responsibility rests with the Requesting Participating Community (as
defined herein) having jurisdiction in the area of the CBRNE/Hazmat Incident.
NOW THEREFORE the Parties agree toasfollows:
ARTICLE 1: DEFINITIONS AND INTERPRETATION
1.1 Defnbions — |nthisMemorandumofUnderstanding:
"Barrie Fire and Emergency Service CBRNE Team" means personnel provided by the City of Barrie to the
[BRNE/Hazmat Incident Response Team, as set out in Schedule °B^ in connection with one or more
"BFES" means Barrie Fire and Emergency Service.
^CANUTEC^ means the Canadian Transport Emergency Centre operated by Transport Canada which
provides emergency response information and assistance on a 24-hour basis for responders to C8RNE
Incidents.
"C8RNE/Hazmat Incident Response Team" means a Simcoe County multi-disciplinary team of fire,
police, and paramedic emergency responders as set out in Schedule ^8^ hereto with professional
competencies ofNFPA472 and other areas of expertise to respond to large-scale or complex life or
environmentally threatening natural or human-caused chemical, biological, radiological, nuclear
emergencies. Fire responders will represent fire departments of all participating communities.
"Casualty Collection Point^ means a point normally located in the transition area between the Hot and
Warm Zones, established for the triage and stabilization ofpatients.
"[BRNG/Haoma¢|ncidem" means large-scale or complex natural or human-caused chemical, biological,
radiological, or nuclear emergency nroccurrence, which poses a serious risk ofharm to the health and
safety uf persons, living things, or the natural environment.
"CBRNE Operating Manual" isa manual ofoperating guidelines prepared by the County C8RNEWorking
Group concerning the use of the [BRNE/Hazmat Incident Response Teem as amended from time to
time by the parties hereto (the ^Partips").
"Cold Zone" means an area not contaminated by chemical, biological, radiological or nuclear agents that
normally contains the incident command post and such other support functions as are deemed
necessary to control the Incident.
"County C8KNE Working Group" means a group of senior personnel who are C8RNE response subject
matter experts representing County ofSimooe Emergency Planning, City of Barrie Fire & Emergency
Service, 8m,/im Police Service, Simcoe County Policing Authorities, S|mcoe Muskoka District Health Unit
and the Simcoe County Fire Chiefs Administration Group.
Page 21 of 199
9d\- Report NO. F[)2011-01,Richard PlG\f'
"Equipment or "County-owned Equipment" unless the context requires otherwise, means equipment
owned and supplied 6y the County to the City for use by the C8KNE/Hazmat Incident Response Team in
responding toan Incident pursuant to this Memorandum ofUnderstanding.
"Hot Zone" means an area that is highly toxic due to the presence of chemical, biological, radiological or
nuclear agents which extends far enough to prevent adverse effects of hazards to personnel outside the
zone. Entering the "hot" zone without appropriate personal protective equipment can be life
threatening.
"|FSA[" means the International Fire Service Accreditation Congress,
"Incident" where used in this Memorandum of Understanding shall have the same meaning as the term
^CBRNE/Hazmat|nddent^
"Incident Command" means the senior personnel on scene, representing the Participating Community
having jurisdiction, responsible at all times for the overall direction and coordination of all activities at
the Incident site including the development of strategies and tactics and the ordering and release of
resources.
"NFPA" means the National Fire Protection Association, an international association that develops,
publishes, and disseminates consensus codes and standards intended to minimize the possibility and
effects cf fire and other risks.
^NRPA472 operations level" means competency standards for all personnel responding to C8RNE
Incidents, including entry into the vVonn Zone and/or Hot Zone for the purpose of implementing nr
supporting actions to protect nearby persons, the environment, or property from the release of
chemical, biological, radiological or nuclear agents.
^NFPA 473 standards" means competency standards for emergency medical service personnel
responding to CBRNE Incidents, specifically covering the requirements for basic life support and
advanced life support in the pre-hospital setting.
"Participating Communities" mean geographic areas vvhnme inhabitants are incorporated as a
municipality, or a First Nation Band, or a civilian fire service of a military establishment.
"Requesting PartidpatingCommunity~ means the Participating Community which requests activation of
the CBRNEHazmat Incident Response Team pursuant to this Agreement.
^pmrty" means any nf the City, the County, Barrie Police Service or any of the Participating Communities.
"Parties" shall mean all ofthem.
"Warm Zone" means the controlled transition zone between the Hot Zone and the Cold Zone, where
Hot Zone support, medical management of patients (if required) and the decontamination of individuals
and equipment takes place, and which requires the use of personal protective equipment.
Page 22 of 199
9d\- Report NO. F[)2011-01,Richard PlG\f'
1.2 Headings — The headings in this Memorandum of Understanding are for convenience only and
are not intended to modify or be used in the interpretation of this Memorandum of
Understanding.
1.3 Other Memoranda of Undprstandi^y — SuWectto section 4.5 herein (Use of the Equipment),
this Memorandum of Understanding shall not prevent the City from entering into agreements
with other municipalities to provide CBRNE/Hazmat response services as on entity separate
from the C8RNE/Hazmar Incident Response Team. The City shall be responsible, at its sole
expense, for the cost of any necessary repair or replacement of any Equipment that is damaged
while deployed by the City as part ofits own independently run emergency response services.
The County shall not be responsible for paying any costs, where the City has contracted or made
arrangements allowing for its independent response services.
1.4 Conflict Schedule and Operating Manual — In the event of a conflict between the body of this
yWemomndumnfVnderstandinXand5chedu|es^4"
CBRNE Operating Manual, the body of this Memorandum of Understanding shall take
precedence to the extent of the conflict.
1.5 Severabi|ity— If any term of this Memorandum of Understanding shall be held to be illegal,
invalid, unenforceable, null, void or inoperative by a court of competent jurisdiction the
remaining terms shall remain in full force and effect.
1.6 EntireAgreement—ThisK4emorandumofUnderstandin*
"C" constitutes the entire agreement of the Parties with respect to the establishment of
CBRN[/Hazmot Incident Response Team hereunder and supersedes any previous agreement
whether written orverbal.
ARTICLE 2. NOTICES
2.1 Notice — Any notice permitted or required to be given pursuant mthis Memorandum of
Understanding shall be in writing and delivered personally, sent by facsimile transmission or by
registered mail to the contact persons at the following addresses:
To the City:
Fire Chief John Lynn (or successor)
City ofBarrie
po Box 4OO
Barrie, Ontario L4N4T5
To the Countv:
Cathy Clark (or successor)
Manager, 911& Emergency Planning
County nf5imcoe
111O Highway ZG
K4|dhurst, Ontario LOL1XO
Page 23 of 199
9d\- Report NO. F[)2011-01,Richard PlG\f'
To Barrie Police Service:
Mark Neein (or successor)
Chief ofPolice
Barrie Police Service
2g Sperling Drive
Barrie, Ontario L4K46K9
ToParticioadngCommunities:
Fire Chief
Township of Adjala-Tosomntio
785530 Sidemod
Adje|a Ontario L9R1V1
Fire Chief
Town uf Bradford West GwiUimbury
1OODisaetteStreet
Unit 7&8
PD. Box IOO
Bradford, Ontario L3Z2A7
Fire Chief
Township of[leamiew
Box 200
Z17 Gideon St.
S«uyner, Ontario LOK81SU
Fire Chief
Town of[oUingwood
Pll Box I57
97 Huvomaho5teet
CoUingwood, Ontario L9Y3Z5
Fire Chief
Township ofEssa
57OG County Road Z1
Utopia, Ontario LUN11TO
Fire Chief
Town of|nnisfi|
21O1|nnisfi| Beach Road
|nnisfi| Ontario L93lAl
Fire Chief
Town ofMidland
575 Dominion Avenue
Midland, Ontario L4R 1R2
Page 24 of 199
9d\- Report NO. F[)2011-01,Richard PlG\f'
Fire Chief
Town nf New Temmseth
Box 910
lO Wellington Street East
AUiston, Ontario L9RIAI
Fire Chief
City ofOhUia
50 Andrew Street South, Suite 300
OriUia, Ontario L3v7T5
Fire Chief
Township ofOno-Mednme
148 Line 7South
Oro, Ontario 0L2V0
Fire Chief
Town ofPenetamguishene
10 Robert Street West
PO Box GOnB
PenmanAuishene, Ontario L9K4ZG2
Fire Chief
Chippevvasof Rama First Nation
5884 Rama Road, Suite 2OO
Rama, Ontario LUn1TO
Fire Chief
Township ofSevern
P.O. Box 159
0riUia Ontario L3v@3
Fire Chief
Township of5pr|ngwauer
Z23I Nursery Road
Minesing, Ontario LOL 1Y2
Fire Chief
Township of Tiny
130 Balm Beach Road West
Perkinsfield, Ontario LOL 2.10
Fire Chief
Town of Wasaga Beach
SO Lewis Street
Wasaga Beach, Ontario L9Z 1A1
Page 25 of 199
9d\- Report NO. F[)2011-01,Richard PlG\f'
2.3 NobOcadonofChanQe - Each Party shall provide the other Parties with written notification of
any changes tothe address or contact information for Party contained in section 2.1 herein
ARTICLE 3: ACTIVATING USE OF THE CBRNE/HAZMAT INCIDENT RESPONSE TEAM
3.1 Except as otherwise indicated herein, activation of the C8RNE/Hazmat Incident Response Team
will be in accordance with the applicable operating guidelines set out in the C8RNE Operating
Manual.
3.3 The Requesting Participating Community shall request the activation of the [BRNE/Hazmat
Incident Response Team by contacting Barrie Fire and Emergency Service (8FES)
Communications by radio or telephone. 8FESshaU notify County ofSimcoe Paramedic Services,
Barrie Police Service, the Primary or Alternate SimcoeCounty Fire Coordinator, and the County
of Simcom Community Emergency Management Coordinator of the Requesting Participating
Community. It shall be the responsibility of the Requesting Participating Community to notify
the Ontario Ministry of the Environment Spills Action Centre and/or any other agency as
required pursuant tn current legislation.
3.3 All Participating Communities will have the privilege of requesting emergency assistance from
the CBRNE/Hazmat Incident Response Team. Participation in the [8RNE/Hazmat Incident
Response Team is voluntary and it is acknowledged that the ability to provide assistance may be
limited by exigent circumstances such as a Participating Community's own exigent
circumstances orconditions.
3.4 Legal Relationship |n this Memorandum of Understanding nothing gives rise toanemployment
relationship between any Parties hereto in respect of any Party's participation in or contribution
to the C8NRE/Hazmat Incident Response Team. The Parties hereto expressly acknowledge that
they are independent contractors and neither an agency, or partnership nor employer-
employee relationship is intended or created by this Memorandum of Understanding.
3.5 Contact Personnel Each Participating Municipality will provide to the other Parties anupdated
list of contact personnel, telephone numbers, fax numbers and emergency phone numbers.
3.6 Lama - All parties warrant that the CBRNE/Hoamat Incident Response Team shall operate in
compliance with all federal, provincial ormunicipal laws o/ regulations, and the current editions
of the C8RNE Operating Manual and NFPA47Z and 47
3.7 Indemnity — The Parties hereto jointly and severally, shall indemnify, defend and hold
harmless the Requesting Participating Community and the City ofBarrie, its officers, directors
and employees (^|ndemnitees") both during and following the term of this Agreement, from
and against any and all claims, demands suits losses, liabilities, damages obligations,
payments, costs, fines and expenses and accrued interest thereon including the costs and
expenses of, and accrued interest in respect of any and all actions, suits proceedings,
assessments, judgments, awards, settlements and compromises relating thereto and reasonable
lawyers' fees and reasonable disbursements in connection therewith (each
Loos"), asserted against or suffered by any |ndemnitee relating to, or in connection with, or
resulting from or arising out nf any action or omission of the CBNRE/Hazmat Incident Response
Team, its employees, subcontractors directors, officers, agents o,authorized representatives,
including any of its subcontractors, consu|tants, agents or advisors, in connection with this
Memorandum of Understanding or the response services provided hereunder, except which
such claims, demands, suits, losses, liabilities, damages, obligations, payments, costs, fines
Page 26 of 199
9d\- Re NO. F[)2011-01,Richard PlG\f'
expenses and interest are occasioned by the gross negligence of vviKu| default of the
|ndemnitees.
|
/
ARTICLE 4: EQu|pnoEmT
0.1 Supply of Equ — The various equipment required by the C8RNE/Hozmat Incident
Response Team and to be supplied by the Parties to the City (in the case ofCounty,zwned
Equipment) or in response to an Incident, as the case may be, is set out in Schedule "A"
4.2 Maintenance of Equipment — The City shall be responsible for maintaining and testing any
County-owned Equipment placed under its custody and control in a state of good repair and
working order, and in compliance with any directions from the County or from the manufacturer
nf the Equipment. Any costs related to the maintaining, testing and repairing ofthe Equipment
will be paid for by the County, unless otherwise indicated herein. The County will be responsible
for the cont of annual maintenance and repairs to County-owned equipment storage and
�
deployment trailer.
4.3 Storage of Equipment — The City shall be responsible for storing the County-owned Equipment
ina safe and secure environment, soastn protect it from theft and damage.
4.4 Insurance —The County shall be responsible for procuring and maintaining property insurance
coverage respecting the County-owned Equipment.
4.5 Defects in Equipment - The City shall notify the County immediately on becoming aware of any
defects in the Equipment, which may render it unfit for use. The County shall arrange to replace
or repair defective Equipment as soon as possible on receiving notification from the City,
provided that the damage or defects to the Equipment were in the opinion of the County,
caused by the use of the Equipment for a purpose agreed to by the County and the City, or by
the CBRNE/Haamat Incident Response Team as provided for in this Memorandum of
Understanding. The City shall be solely responsible for repairing or replacing damaged or
defective Equipment at the City's expense, where in the opinion of the County, the damages or
defects were caused by all other uses of the Equipment by the City, its officers employees,
agents or subcontractors.
4.6 Use of the Equipnment — The City may use the Equipment for any purpose consistent with
responding to an Emergency within the City of Barrie, provided that it is always available for use
when required by the [BRNE/Hazmat Incident Response Team. Equipment used in this manner
will be repaired/replaced by the City.
4.7 Title to Equipment — The County shall retain ownership of the County-owned Equipment at all
times. The City shall return the Equipment to the County at the termination or expiration of this
Memorandum of Understanding, or at any other time, upon the request of the County.
ARTICLE 5: TRAINING
5.1 The County shall assume annual costs for training and exercises described in Schedule "C"
hereto for all listed personnel of the CBNRE/Hazmat Incident Response Team as set out in
Schedule "B^ hereto, subject tothe dollar amount limits approved by the County Council for
such purposes. Should the funds approved by County Council for training purposes be less than
the actual costs for training and exercise in any calendar year, the remaining unfunded costs are
to be shared on a pm rata basis by the City and those Participating Communities whose
personnel receive such training in proportion to the number of personnel trained from each
Page 27 of 199
9d\- Report NO. F[)2011-01,Richard PlG\f'
such Party. The Training Sub-Committee of the County [BRNE Working Group will mnanAe and
co-ordinate the scheduling of such training with third party vendors selected by the County, at
mutually agreeable times for all Parties.
ARTICLE 6:PAYMENT
6.1 Payment of Cny$ —The Requesting Participating Community shall pay the City for all costs
associated with the deployment of the Barrie Fire and Emergency Service CBRNE Team in
response to a particular CBRNE Incident, where the CBRNE/Hazmat Incident Response Team has
been requested to be used by, or within the geographical limits of, the Requesting Participating
Community.
6.2 No Liability — Neither the County nor the Requesting Participating Community shall be liable to
any other Party hereto for any costs incurred by the City or any other Party in connection with
the CBRNE/Hazmat Incident Response Team, except to the extent expressly permitted herein or
in any subsisting Mutual Aid Agreement between the parties concerned. The County and
Requesting Participating Community shall not be liable for any costs incurred by the City
pursuant to this Agreement upon the expiration or earlier termination of this Memorandum of
Understanding. No Party shall be responsible for any delay or failure to perform its obligations
under this Memorandum of Understanding where such delay orfailure is due to causes or
circumstances beyond its control
6.3 Restrictions on Compensation — The City warrants it shall not apply to, or receive monies from,
the Requesting Participating Community for costs for which it has already been, or will be
reimbursed by another organization, including another government, or agency thereof. The City
shall be liable to return to the Requesting Participating Community any monies it receives from
the Requesting Participating Community in contravention of this section. This section shall
survive the expiry o/ termination of this Memorandum ofUnderstanding.
6.4 |nxoices — The City shall issue on invoice to the Requesting Participating Community in the
approved form set out in Schedule ^O" for authorized costs incurred by the City as part ofthe
CBRNE/Hazmat Incident Response Team pursuant tothis Memorandum of Understanding. Such
invoice shall be issued within sixty (60) days from the date on which the CBRNE/Hazmat Incident
Response Team ceases to be used in relation to an Incident, unless another date is agreed to in
writing by both parties. The City shall supply the Requesting Participating Community with
reasonable documentation required by the Participating Community in support of the invoice.
ARTICLE 7: TERM, TERMINATION AND AMENDMENTS
7.1 Term — Thb Memorandum of Understanding shall enter into force on the date first above
written and shall, subject to section 7.2 herein (Termination Clause), remain in effect until
December 31, 20I5. Unless z Party gives written notice of termination to the other Parties at
least six (6) months prior to December 31, 2015, this Memorandum of Understanding shall be
automatically renewed for a five (5) year period on the same terms and conditions.
7.2 Termination c|ause — This Memorandum of Understanding may be terminated as it relates to
any Party hereto at anytime, upon such Party giving the other Parties six (6) months' written
notice.
7.3 Termination of this Memorandum of Understanding shall not relieve any Party, including the
Party invoking this termination clause, from any existing and outstanding obligation on its part
Page 28 of 199
9d\- Report NO. F[)2011-01,Richard PlG\f'
that was incurred pursuant to this Memorandum of Understanding prior to the date of
termination.
7.4 Amendments — AnydamgesmthbMemorardumofUrderstandingandthe current edition of
the 80NEOperating Manual, shall bein writing and shall be agreed to by the Parties before
taking effect.
ARTICLE 8: DISPUTE RESOLUTION
8.1 Dispute Resolution — Subject to Article 7 (Term, Termination and Amendments) herein, if any
dispute arises between the Parties as to their respective rights and obligations under this
Memorandum of Understanding, the representatives of the Parties named in section 2.1 herein
(Notice) shall attempt to settle the dispute within fourteen (14) business days of the dispute
arising. If the representatives of the disputing Parties are unable to resolve the dispute within
fourteen (14) business days, the dispute shall be referred to the Fire Chief of the City, Fire
Chief(s) nf any involved Participating Communities, the Po|iceCNef(s) of participating police
services, and the Director and Chief of County of Simcoe Paramedic Services or one or more of
their delegates for resolution.
8.2 Arbitration ' In the event that mediation is not successful at resolving any dispute arising
between the Parties with regard tnthis Memorandum nf Understanding, thenthe dispute shall
be resolved by in accordance with the Arbitration Act, 1991 (Ontario).
Arbitration proceedings shall be commenced by any Party desiring arbitration (the "Initiating
Party") giving notice to one or more Party(ies) (the "Responding Partyies)") specifying the
matter in dispute and requesting that it be arbitrated. The Parties concerned shall attempt to
agree upon an arbitration procedure, If the parties cannot agree upon an arbitration procedure,
the Initiating Party shall, by written notice tothe Responding Party, designate an arbitrator. The
Responding Party shall, within fifteen (15) days thereafter, be entitled tn appoint mn arbitrator
by written notice tnthe Initiating Party, and the two (3) arbitrators so appointed shall meet and
select a third arbitrator acceptable to both of them. if the Responding Party fails to appoint an
arbitrator within the fifteen (IG) day period, then the arbitration will proceed before the
arbitrator appointed by the Initiating Party who will act as a sole arbitrator. If the two (2)
arbitrators so appointed are unable to agree upon a third arbitrator, then the Initiating Party
shall make an application to the appropriate court pursuant to the Arbitration Act, 2991
(Ontario) for the selection of third arbitrator, and the provisions of the Arbitration Act, 2991
(Ontario) shall govern such selection.
The resulting arbitration panel shall thereupon proceed to hear the submissions of the Parties
concerned and shall render a decision within thirty (30) days after the appointment of the third
arbitrator, if applicable. The decision of a majority of the arbitration panel shall be deemed to be
the decision of the arbitration panel, and that decision shall be final and binding upon the
parties and not subject to appeal. The arbitration panel shall have the authority to assess the
costs of the arbitration panel against either or both of the parties; however, each Party
concerned shall bear its own witness and counsel fees.
ARTICLE g: MEETINGS AND REPORTS
Page 29 of 199
9d\- Report NO. F[)2011-01,Richard PlG\f'
9.1 Annual Meeting — The representatives of the Parties (County CBRNE Working Group) shall meet
at least once a year, or more frequently as they require, at a mutually agreed on location to:
a) Review any use of the [BRNE/Hazmat Incident Response Team;
b) Ensure that operating procedures, policies and strategies are current and consistent;
c) Review all reports provided by the City under section 9.2 herein (Reports);
d) Discuss any amendments required to the CBRNE Operating Manual; and
e) Anything else agreed upon by the Parties.
9.2 Reports — The City shall be required to provide the County with a written report at least once a
year, nr more frequently as the County requests containing:
a) Training that the City has provided to members of the C8RNE/Hazmat Incident Response
Team;
b> An account of all occasions on which the [BKNE/Hannat Incident Response Team has been
used;
c) Other events where there was use or reliance on the expertise or capability of the
CBRNE/Hazmat Incident Response Team; or,
d) Anything else reasonably requested by the County.
ARTICLE 10: GENERAL
10.1 Records — Each Party shall keep and maintain all records, reports, invoices and other documents
relating to the use of the [8RNE Team, the equipment, the training and all costs incurred by
such Party under this Memorandum of Understanding, in a manner consistent with generally
accepted accounting principles and clerical practices, and shall maintain such records and keep
them available for review by the County and PARTICIPATING COMMUNITIES and their agents for
a period for seven (7) years from the date this Memorandum of Understanding expires or is
terminated. The County and PARTICIPATING COMMUNITIES shall be able to inspect and to
request a copy of any and all such records, invoices or other documents, as the case may be, for
any purpose including the completion of an audit on providing five (5) business days notice to
the City. This clause shall survive the termination or expiry of this Memorandum of
Understanding.
10,2 Confidential Information — The Parties agree that except where required by |av^ or for the
purpose nf performing duties or obligations under this Memorandum of Understanding, no
Party shall directly nr indirectly disclose, destroy, exploit or use, either during nr after the term
of this Memorandum of Understanding, any confidential information belonging to the other
Party, unless the other Party has provided their written consent. The Parties further agree that
when this Memorandum of Understanding terminates or expires, they shall return all
confidential information belonging to any other Party.
10.3 Media —Each Party agrees that at no time shall it directly orindirectly communicate with the
media in relation to this Memorandum of Understanding or any monies provided under the
authority ofthis Memorandum of Understanding unless first providing written notice to the
other Parties. The Parties uhuU further not publicize or issue any publications related to this
Memorandum of Understanding unless they first notify the other party in writing.
10.4 No VVaker— The failure of the Parties to enforce at any time any of the provisions of this
Memorandum of Understanding or any of its rights in respect thereto or to insist upon strict
adherence to any term of this Memorandum of Understanding shall not be considered to be a
waiver of such provision, right or term or in any way affect the validity of this Memorandum of
Understanding.
Page 30 of 199
9d\- Report NO. F[)2011-01,Richard PlG\f'
ARTICLE zL ROLES AND RESPONSIBILITIES
The roles and responsibilities of each party with respect to any CBRNE/Haomat Incident in
which they are involved pursuant to this Memorandum of Understanding are outlined below:
zz-1 City
a) Barrie Five and Emergency Service (BFE3), upon arrival at an incident will assume complete
control of the Hot Zones and VVonn Zones at the scene, Entry to these zones will be at the
sole discretion ofBFES. Each Party hereto shall ensure that none of its employees, agents,
representatives, or subcontractors, enters such zones without the approval ofgFE5 upon
their arrival.
11.2 Participating Community
a) Recognize the nature of the Incident at a minimum mFHu 472 awareness-level response,
take reasonable steps to identify the product involved, provide initial isolation and
protection of the site, consult CANUTE[, determine the need for the Barrie Fine and
Emergency Service C8RNETeam and if need is identified, provide them with appropriate
information about the product and nature of the incident
6) Provide an Incident Commander working within the Incident Command System to provide,
subject to Article 111 herein overall command of the incident, working jointly with the
Operations Chief from the Barrie Fire and Emergency Service CBRNE Team and the on-scene
commanders of other responding agencies
i. When operationally possible, the Incident Commander will be an NFPA 472 |R5A[
certified technician-level responder
ii When the above is not operationally possible, an NFPA 472 /FSAC certified
technician-level responder will be available to the Incident Commander for
consultation
d Provide up to two NFPA 472 awareness-level personnel to provide administrative and
operational support to the CBVNE Incident Commander
d} Provide a minimum of one NFPA 472 |FSAC certified technician-level responder for the
incident management planning section and to advise the Incident Commander on technical
matters asrequired
e) With the assistance of the County Fie Coordinator, muster the required number (standard
is ten) of NFPA 472 IFSAC certified o pe ratio ns-level personnel from among the Participating
Communities, with priority given to those Participating Communities within the appropriate
zone(s), to assist the Barrie Fire and Emergency Service CBRNE Team with decontamination
processes;
f) Report Incident tothe Ontario Ministry of the Environment Spills Action Centre and, once
incident has been mitigated, arrange for clean-up of the contaminant(s) through
appropriate agencies
11.3 County of Simcoe Paramedic Services
a) Responsible for responding to all potential or confirmed hazardous materials orC8RNE
Incidents at a minimum NFPA 472 awareness-level response. Recognize the nature of the
Incident and determine the medical needs and resources required. Coordinate these
requests at the Incident site and establish communications with area hospitals, health unit,
and other health agencies asrequired.
Page 31 of 199
9d\- Report NO. F[)2011-01,Richard PlG\f'
W Subject to operational exigencies, provide[8RNE-trained Paramedics as part of the Incident
Response Unit deployment to provide advanced hazardous materials life support and
medical oversight to patients and allied responders involved in the emergency. The Incident
Response Unit will consist of minimum of two NFPA472 |FSA[ certified ope ratio ns'|eve|
Paramedics.
c) Subject to operational exigencies, provide a minimum of one Platoon Supervisor towork
within the Incident Command System at the Unified Command Level with direct support
from one NFP& 472 |FSA[ certified technician and Incident command-level Platoon
Supervisor.
d> Provide medical pre-entry and post-entry assessments of emergency responders and other
workers required to don personal protective equipment and/or enter contaminated
environments. Recommendations based on these medical assessments will be made
through the Incident Command Structure.
e) Subject to operational exigencies, provide one CBRNE-trained, NFPA472 |FSACcertified
operations-level Paramedic tothe Planning Section to pedbnn Incident evaluation and
research and in consultation with the local Medical Officer of Health to determine and
provide direction on decontamination and patient management requirements to Incident
Command.
f) Under the direction of the Incident Commander, NFPA472 |FSACcertified ope ratio ns-|eve|
Paramedics will establish a Casualty Collection Point inside the VVamn Zone to perform
patient stabilization and triage for patients requiring decontamination. County ofSimcne
Paramedic Services will utilize Ministry of Health, Provincial Directives and the C8RNE
Emergency Health Response and Patient Care Guidelines for the County of Simcoe for
medical management of patients inCBRNE Incidents oremergencies. SeeFigure1.
x) Provide post decontamination medical management and disposition of patients once
released to the Cold Zone.
h} On request from Incident Command, assist allied agencies where resources permit with
decontamination and hazardous materials management based on NFPA 472 operations level
and NFPA473standards.
Figure 1
mron" Elul
NO
Page 32 of 199
9d\- Report NO. F[)2011-01,Richard PlG\f'
11.4 Simcoexnuskoha District Health Unit
a> Assess health effects of an agent on potentially contaminated individuals and first
responders, provide surveillance and case management for those exposed
b) Working with County of9imcoe Paramedic Services, determine need for and method of
decontamination ofexposed individuals
c) Conduct on-going community surveillance and case management for potentially exposed
individuals
d> Conduct environmental and public health risk assessments
e) Liaise with appropriate agencies for environmental surety
0 Restricted to Cold Zone operations
11.5 Barrie Police Service
a) Provide consistent members tu Barrie Fire & Emergency Service CBRNETeam. Subject to
operational exigencies, these members will beC8RNE-toined certified tothe NFPA472
|FSAC operations level
b) Provide scene security, evidence preservation, note-taking in the Hot Zone and Warm Zone
c) Provide technical expertise for other Hot Zone Incident Response Team members regarding
hazards such as booby-traps andexp|osives
11.6 County
a) Facilitate County CBRNE Working Group to coordinate post-Incident analysis and continuous
improvement of the response capabilities of the CBRNE/Hazmat Incident Response Team
b) Provide operational policy development support
c) Provide Initial capital investment and provide ongoing financial support to maintain County-
owned [BRNE equipment and to support annual training of Incident Response Team
members
d) Provide ongoing operational coordination of training, as required
e) Provide annual exercise development support
IN WITNESS WHEREOF each of the Parties hereto have executed the Memorandum of
Understanding effective as of the date first above written.
THE CORPORATION 0FTHE COUNTY OF S|MCOE
Title: Clerk
Title: Warden
Date: _____ day of2O11
Date: ____. day of2O11
Page 33 of 199
9d) - Report No. FD 2011-01, Richard Playf
1110 Highway 26
Barrie, Ontario LOL 1X0
THE CORPORATION OF THE CITY OF BARRIE
Title: Clerk
Date: _ day of _, 2011
Date: - day of _, 2011
Title: Mayor
P.O. Box 400
Barrie, Ontario L4N 4T5
BARRIE POLICE SERVICE
Title: Chief of Police
29 Sperling Drive
Barrie, Ontario L4M 61<9
PARTICPATING COMMUNITIES:
TOWNSHIP OF ADJALA-TOSORONTIO
Title: Clerk
Title: Mayor
7855 30 Sideroad
Adjala, Ontario 1-911 1V1
Date: _ day of . 2011
Date: day of _, 2011
Date: day of _, 2011
Page 34 of 199
9d) - Report No. FD 2011-01, Richard Playf
TOWN OF BRADFORD WEST GWI LUMBURY
Date: - day of 2011
Title: Clerk
Title: Mayor
P. O. Box 160
3541 Line 11
Bradford, Ontario UZ 2A$
TOWNSHIP OF CLEARVIEW
Title: Clerk
Title: Mayor
217 Gideon Street
Stayner, Ontario LOM 1S0
TOWN OF COLLINGWOOD
Title: Clerk
Title: Mayor
97 Hurontario Street, PO Box 157
Collingwood, Ontario L9Y US
Date: _ day of _, 2011
Date: day of _, 2011
Date: day of _, 2011
Date: day of _, 2011
Date: day of _, 2011
Page 35 of 199
9d\- Report NO. F[)2011-01,Richard PlG\f'
TOWNSHIP OFGSSA
Title: Clerk
Title: Mayor
5786 County Road 21
Utopia, Ontario U0WV1TO
TOWN OF INN|SFIL
Title: Clerk
Title: Mayor
21¢1|mnisfi| Beach Road
|nnisO|, Ontario LEIS 1A1
TOWN OF MIDLAND
Tide: Clerk
Title: Mayor
575 Dominion Avenue
Midland, Ontario L4R1112
Date: _____ day of 3011
Date: ____ day ofZOIl
Date: _____ day of 201I
Date: ____ day of2OlI
Date: ____ day ofZO1l
Date: ____ day ofZO1l
Page 36 of 199
9d\- Report NO. F[)2011-01,Richard PlG\f'
TOWN OF NEW TECUMSETH
Title: Clerk
Title: Mayor
Box 910, 10 Wellington Street East
AJ||stmn, Ontario L9R1A1
CITY KDFOR|LL|/4
Title: Clerk
Title: Mayor
50 Andrew Street South, Suite 3QQ
{3riUia, Ontario k3V 7TS
TOWNSHIP OF ONO'rNED0NTE
Title: Clerk
Title: Mayor
148 Line 7 South
Oro, Ontario LOL2XO
Date: day of2OI1
Date: day of 2011
Date: _____ day of2Ul1
Date: _____ day of2O11
Date: _____ day of 2011
Date: ____ day of3Ol1
Page 37 of 199
9d) - Report No. FD 2011-01, Richard Playf
TOWNSHIP OF PENETANGUISHENE
—
Date:
— day of
2011
Title: Clerk
—
Date:
— day of
2011
Title: Mayor
10 Robert Street West, PO Box 5009
Penetanguishene, Ontario L9M 2G2
CHIPPEWAS OF RAMA FIRST NATION
—
Date:
— day of
_, 2011
Title: Chief in Council
5884 Rama Road, Suite 200
Rama, Ontario LOK 1T0
TOWNSHIP OF SEVERN
—
Date: —
day of
2011
Title: Clerk
—
Date: —
day of
2011
Title: Mayor
PO Box 159
Orillia, Ontario L3V 6.13
Page 38 of 199
9d) - Report No. FD 2011-01, Richard Playf
TOWNSHIP OF SPRINGWATER
Title: Clerk
Title: Mayor
2231 Nursery Road
Minesing, Ontario LOL 1Y2
TOWNSHIP OF TINY
Title: Clerk
Title: Mayor
130 Balm Beach Road West
Perkinsfield, Ontario LOL 210
TOWN OF WASAGA BEACH
Title: Clerk
Title: Mayor
30 Lewis Street
Wasaga Beach, Ontario L9Z 1A1
Date: - day of 2011
Date: - day of 2011
Date: _ day of 2011
Date: _ day of 2011
Date: _ day of 2011
Date: _ day of 2011
Page 39 of 199
9d) - Report No. FD 2011 -01, Richard Playf...
SCHEDULE "A"
EQUIPMENT PROVIDED BY THE PARTIES
Attached to and forming part of the Memorandum of Understanding between THE CORPORATION OF
THE COUNTY OF SIMCOE AND PARTICIPATING COMMUNITIES
AND
THE CORPORATION OF THE CITY OF BARRIE AND BARRIE POLICE SERVICE
1. EQUIPMENT PROVIDED BY THE COUNTY OF SIMCOE
As identified in the County of Simcoe CBRNE Equipment Inventory:
a) Equipment deemed by the Barrie Fire and Emergency Service (BFES) to be appropriate for the
decontamination of CBRNE- exposed patients and personnel; and that will meet the
decontamination standards as set out in the NFPA 472 Hazardous Materials Response Standard;
b) CBRNE - specific personal protective equipment (PPE), excluding self contained breathing apparatus,
deemed by the BFES to be appropriate for personnel required to enter any contaminated area; and
that will meet the PPE standards as set out in the NFPA 472 Hazardous Materials Response Standard
c) Other CBRNE response equipment as appropriate
d) Trailer for the storage and transportation of equipment referred to in section I, sub - sections (a), (b)
and (c) as above
e) While this Memorandum of Understanding is in force, the equipment specified in Schedule "A ",
section I, sub - sections (a), (b), (c) and (d) as above: will be in the care and control of BFES and
maintenance, replacement, storage and rights of ownership issues will be dispensed pursuant to
Article 4 (Equipment) of this Memorandum; and, the County reserves the right to inspect and
inventory the equipment as operational requirements dictate.
f) Pursuant to Schedule "B" (Personnel Provided by the Parties) of this Memorandum, accountability
identification for all verified members of the CBRNE /Hazmat Incident Response Team
g) Pursuant to Article 1, section 1.3 of this Memorandum, in the event that the City uses the County -
owned Equipment and storage trailer for any purpose not related to the deployment of the
CBNRE /Hazmat Incident Response Team, the City shall be liable for all related maintenance, repair
and /or replacement costs of said Equipment and trailer.
II. EQUIPMENT PROVIDED BY THE CITY OF BARRIE
a) An apparatus to transport the County -owned CBRNE trailer and equipment to the incident
b) Other apparatus necessary to transport personnel to the incident
Page 40 of 199
9d\- Report NO. F[)2011-01,Richard PlG\f'
d Certified self contained breathing apparatus (SC8A), excluding individually-fitted masks, for
C8RNE/Hazmat Incident Response Team members from Barrie Police Service and County of Simcoe
Paramedic Services, as operational requirements dictate
d) Other BFES equipment required by the nature of the incident as determined by the BFES Operations
Chief.
|o. EQUIPMENT PROVIDED BY THE PARTICIPATING COMMUNITY / ZONE FIRE SERVICE(S)
a) Service-specific response equipment appropriate to the nature of the Incident and pursuant to the
relevant community profile identified in the Simcoe County Mutual Aid Program
IV. EQUIPMENT PROVIDED BY THE BARRIE POLICE SERVICE
a) Service-specific response equipment appropriate to the nature of the Incident
b) Individually- fitted face masks compatible with Barrie Fire and Emergency Service self contained
breathing apparatus
V. EQUIPMENT PROVIDED BY COUNTY OF SIMCOE PARAMEDIC SERVICES
a) Service-specific response equipment appropriate to the nature of the incident
b) Individually- fitted face masks compatible with Barrie Fire and Emergency Service self contained
breathing apparatus
Page 41 of 199
9d\- Report NO. F[)2011-01,Richard PlG\f'
SCHEDULE °
PERSONNEL PROVIDED BY THE PARTIES
Attached to and fozi part nf the Memorandum of Understanding between THE CORPORATION OF
THE COUNTY OFSoWx0DE AND PARTICIPATING COMMUNITIES
THE CORPORATION OF THE CITY OF BamR|E AND mAume POLICE SERVICE
Provision ofthe following personnel will be subject m the operational exigencies of each Party at the
time of the activation of the CBRNE/Hazmat Incident Response Team and the personnel requested by
the Incident Commander in consultation with the Barrie Fire Services Operations Chief:
|. PERSONNEL PROVIDED BY THE CITY OF BARRIE
a> A8BRNE/NazmatTeam provided by the City of Barrie consists of personnel trained, equipped and
responding on appropriate municipal responding vehicles. The number of responding personnel will
be determined by the nature of the incident in consultation between the City of Barrie and
Requesting Communities, but will normally include one personnel acting in the capacity of
Operations Chief trained to the NFPA 472 Technician Level, and operating under the authority of the
Incident Commander
PERSONNEL PROVIDED BY THE PARTICPATING COMMUNITY/ ZONE
a) One fire service personnel trained to the NFPA472 Technician and Incident Command Level
W One additional fire service personnel trained to the NFPA472 Technician Level
c> Ten fire service personnel trained to the NFPA472 Operations Level
d) Two personnel trained to the NFPA472 Awareness Level
U|. PERSONNEL PROVIDED BY BARRIE POLICE SERVICE
a) Two police personnel trained to the NFPA 472 Technician Level
IV. PERSONNEL PROVIDED BY THE COUNTY OF SIMCOE PARAMEDIC SERVICES
a) Two paramedic personnel trained to the NFPA472 Operations Level
b) One paramedic supervisor trained to the NFPA 472 Technician Level
Page 42 of 199
9d\- Report NO. F[)2011-01,Richard PlG\f'
SCHEDULE "C"
TRAINING COSTS
Attached to and forining par of the Memorandum of Understanding between THE CORPORATION OF
THE COUNTY Ops:MCOE AND PARTICIPATING CQnxrmummnES
ITIMP
THE CORPORATION OF THE CITY QFBARR|E AND BARRIEPOLICE SERVICE
|. Annual Training Costs
a) Pursuant to Article 5 of this Memorandum, the County will include in its annual operating
budget an amount to contribute to the training and exercise program of the CBRNE/Mazmat
Incident Response Team. To the extent County Council approves tofund less than the full cost
of training and exercises for the Incident Response Team in any calendar year, the unfunded
balance of the costs will be shared on a pro rata basis by other Parties in proportion to the
number of personnel trained from each such Party.
b> The training and exercise program development and implementation will be coordinated by the
Training Sub-Committee of the gimcoe County C8RNE Working Group in consultation with the
Simcoe County Fire Chiefs Administration Group, County ofSimcoe Paramedic Services and
Barrie Police Service. All costs associated with training for which County financial support is
sought must be approved in writing by the County prior to training or exercises taking place.
CONSUMABLES USED DURING TRAINING
a) Consumables (defined as including Level A and Bsuits, duct and chemt pe,one-timeuse[BRmE
kits, water, food and ice, but not including Equipment) shall be replaced by the County of
Simcoe if agreed upon by the Parties at the planning session held in advance of training.
Page 43 of 199
9d\- Report NO. F[)2011-01,Richard PlG\f'
SCHEDULE °
COST RECOVERY RATES
Attached to and forming part cJ the Memorandum of Understanding bmtweenTHE CORPORATION OF
THE COUNTY OF SIMCOE AND PARTICIPATING COMMUNITIES
EXTES
THE CORPORATION Or THE CITY OF BAeR|E AND mARn|EPOLICE SsmV|Os
|. CITY OF BARRIE COST RECOVERY RATES
a) A CBRNE/Hazmat Team provided by the City of Barrie consists of personnel trained, equipped
and responding on appropriate municipal responding vehicles. The number of responding
personnel will be determined by the nature of the incident in consultation between the City of
Barrie and requesting communities. The requesting PARTICIPATING COMMUNITY will reimburse
the City for the salaries, benefits and overhead of personnel trained to the NFPA472standard
as required. Costs related to personnel and apparatus will be pursuant to the current City of
Barrie Fees and Services By-iaw. Additional costs for City equipment used shall also be subject to
cost recovery. The requesting community, upon approval of the City's invoice, will immediately
submit it for payment.
b) The requesting PARTICIPATING COMMUNITY shall, additionally, reimburse the City for in-filling
or 'call-in' costs incurred by the City resulting from replacing CBRNE/HazmatTeom members
who have been deployed pursuant to this Memorandum.
U. COST RECOVERY BY PARTICPATING COMMUNITIES
o) Pursuant to the Ontario Environmental Protection Act, R.S.O. 1990\ c E.19 and its regulations
costs incurred by Participating Communities related to response to a C8RNE incident may be
recoverable from the person or entity liable for the spill.
b) Additional CBRNE response resources may be available through the Province of Ontario. Prior to
a request for said resources by a PARTICIPATING COMMUNITY, consideration should be given to
the need for a local Declaration of Emergency pursuant to the Ontario Emergency Management
and Civil Protection Act.
Page 44 of 199
9d) - Report No. FD 2011-01, Richard Playf
Ill. CITY OF BARRIE COST RECOVERY PROCESS
Sample Cover Letter
(Date)
Dear:
Subject: Invoice for response to an incident at the -request of (Name of Participating Community)
The following is a statement of charges for the CBRNE/Hazmat related incident on (date) located at
(location) in (community of).
Part A — Response of Staff and Apparatus:
Response of (indicate number) personnel and apparatus for (indicate
$000.00
number) hours as per the agreed to costs in the memorandum of
$000.00
understanding between the Parties.
Cost incurred by the department to recall additional (indicate number)
_$000.00
$000.00
personnel for (indicate number) hours as per the agreed to costs in the
$000.00
Memorandum of Understanding between the Parties.
$000.00
Total costs for Part A
$000.00
*Personnel deployed/called back are paid 3 hours minimum per Barrie Fire collective agreement at 1.5
hourly wages.
Part B — Costs Incurred at the Scene of the Incident
Vehicles/apparatus costs (rates as per *City of Barrie Fees and Services By-
law)
$000.00
Equipment costs
$000.00
Material costs
Additional Communications costs (additional dedicated dispatcher)
_$000.00
$000.00
Other costs
1 $000.00
Total costs for Part B 1
$000.00
Please make payment to:
City of Barrie
PO Box 400
Barrie, Ontario L4N 4T5
*City of Barrie Fees and Services By-law updated annually.
Page 45 of 199
9d) - Report No. FD 2011-01, Richard Playf
IV. PARTICIPATING COMMUNITY RESPONSE COSTS - PERSONNEL
Name/Title Hours
Total hours of all staff assigned to incident
Page 46 of 199
9d) - Report No. FD 2011-01, Richard Playf
V. LOCAL CALL-BACK PERSONNEL COSTS
Name/Title Hours
Total hours of all staff assigned to incident
Reason for call-back of personnel:
Page 47 of 199
9d) - Report No. FD 201 1-01, Richard Playf
VI. VEHICLE AND APPARATUS COSTS
Vehicle/Apparatus Type
Hrs.
Rate
Cost
!
! �r,
Totals:
V11. EQUIPMENT COSTS
Item Hrs. Rate Cost
Totals:
Page 48 of 199
!
! �r,
9d) - Report No. FD 2011 -01, Richard Playf...
Vill. MATERIAL COSTS
Item
Hrs.
Rate
Cost
Totals �'�ill
�d
IX. Additional COMMUNICATIONS COSTS
Item
Hrs.
Rate
Cost
Totals:
Page 49 of 199
9d) - Report No. FD 2011-01, Richard Playf
X. OTHER COSTS
Item
Hrs.
Rate
Cost
Totals:
Page 50 of 199
9d) - Report No. FD 2011-01, Richard Playf
10.REPORT OFIVIUNI AL OFFICE
a) Rep No. FD20 -18, Scott C den, Directo of Fire and E ergency
S e e ices re: Lif and Disability surance for lunteer Firefi ters [from
vember 19 008 meeting]
M Ion No. CO 1126-4
Moved by awford, Seco ded by Agne
Be it re Ived that the emorandu orresponde e dated Nov ber26,2008
I by T
and p sented hara Obee, man Resou es Officer, re FIS Insur ce
Ren al be recei
Carri
Motion No 081126-
Moved y Coutanch , Seconded Allison
Be' resolved th
I Report No. D 2008-18, coft Cowde , Director Fire and Em gency
Services : Life and ability Insur nce for V unteer Firefigh rs be
receive and adopte
2. And rther That t e Township' crease t level of Life an Disability as
out ed in Repo No. FD NO -18.
Carried.
b) Scoff Cowden, Director of Fire and Emergency Services re: correspondence
dated November 13, 2008, County of Simcoe, Simcoe County Multi-
Disciplinary Chemical, Biological, Radiological and Nuclear Incident
Response Team.
Motion No. C081126-6
Moved by Evans, Seconded by Crawford
Be it resolved that
1. Report No. FD 2008-19, Scott Cowden, Director of Fire and Emergency
Services re: County of Simcoe Mutual Aid Hazardous Materials Response
Training be received and adopted.
2. That funds of $10,700 for training of Oro-Medonte Fire Services personnel to
participate in the County Program be approved from the 2009 Operating
budget;
3. And Further That the County of Simcoe be advised of our participation in the
program.
Carried.
Page 3
Council Meeting Minutes— November 28, 2008
Page 51 of 199
9d) - Report No. FD 2011-01, Richard Playf
.0 ,1 _ I
COUNTY 01
S IMCOE Z
V"OT LS
Municipal Clerks
County of Slmcoe
Emergency Management
Simcoe County
1110 Highway 26,
Midh urst, Ontario LOL 1
Main Line (705) 726 9300
Toll Free 1 866 893 9300
Fax (705) 792 5743
Web simcoe,ca
By E-mail and Mail
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
Cathy Clark, Manager, 911 & Emergency Planning
-A
EMERGENCY
MANAGEMENT 40 ,
EMSC
y e r
Simcoe County Multi-Disciplinary Chemical, Biological, Radiological and Nuclear
Incident Response Team
November 13, 2008
On October 28, 2008, County Council authorized emergency planning staff to forward a package of
information to municipal Councils related to the Simcoe County Multi-Disciplinary Chemical, Biological,
Radiological and Nuclear (CBRN) Incident Response Team project.
Together with our municipal partners, the County has been facilitating the planning of this project since
early 2006, under the auspices of the Simcoe County CBRN Working Group. The project has now
reached the stage where implementation is being considered. As a result, we have forwarded a
comprehensive package of information to the Fire Chiefs in all twenty-one (21) communities within
Simcoe County. This package includes a review of the proposed service delivery model, financial
information and other general information that will guide the Councils of member municipalities, the
cities of Barrie and Orillia, First Nations, and senior officials at CFB Borden as they seek to determine
the level of participation for their community.
Following a recommendation made by the Human Services Committee of County Council, the
information forwarded to community Fire Chiefs is also being provided to all municipal Clerks with a
request that it be included on your Council agenda prior to December 12, 2008. This request for
expedited consideration is due to the fact that this project has received approval for funding under the
federal Joint Emergency Preparedness Program and that funding has a deadline of March 31, 2009. In
order to meet this deadline, we must move forward on a very tight timeline. Consequently, the Simcoe
County CBRN Working Group has proposed a training plan for inter-agency start-up training that is
tentatively scheduled to take place starting in mid-January 2009. Pursuant to County Human Services
Committee on November 10, 2008, this proposed training will only move forward with the resolved
support of a minimum of 75% of member municipalities.
The enclosed package of information includes the following recommendations for municipal Councils:
"The Simcoe County CBRN Working Group recommends that each member municipality:
■ Formally support the implementation of the County-Wide,
Multi-Disciplinary Chemical, Biological, Radiological, Nuclear (CBRN)
Response Team
EMS-003-COl
Page 52 of 199
9d) - Report No. FD 2011-01, Richard Playf
■ Agree to train six (6) personnel to the standardized levels as proposed in the CBRN
response team conceptual model, based on zone response; and
■ Authorize their respective fire service to identify appropriate candidates for joint inter-
agency start-up training; and
■ Authorize the identified fire service personnel to participate in the joint inter-agency
training pursuant to the proposed training schedule set to begin in January 2009
NB: The proposed training will not proceed without the support of a minimum of 75% (12)
member municipalities"
Page 53 of 199
9d) - Report No. FD 201 1-01, Richard Playf
� () V) - 1�,
COUNTY OF
*1MCOE4S
, Room
a
For the Greater Gaud A*MSWIW
Response Team
November 2008
Page 54 of 199
9d) - Report No. FD 2011 -01, Richard Playf...
Page 55 of 199
9d) - Report No. FD 2011 -01, Richard Playf...
1(�� - C)
EMERGENCY COUNTY of ,
MANAGEMENT ,SIMCOE I
EM`rDC For the Greonr Gard
Current JEPP Funding
Currently, the multi- disciplinary CBRN response team for
Simcoe County has been approved for 2008 -09 JEPP funding
vi Total start -up capital costs are $115,000, funded by JEPP at
50% (5% more than traditional JEPP funding)
* $32,000 of approved funds are allocated to training
* All funds must be spent by March 31, 2009
® To meet funding target date, the plan for joint start -up
training must be implemented in early Q 1 2009
* County Council and City of Barrie Fire & Emergency
Service will only support training and program
implementation with the support of 75% (12)
member municipalities
Page 56 of 199
9d) - Report No. FD 2011 -01, Richard Playf...
Page 57 of 199
9d) - Report No. FD 2011-01, Richard Playf
EMERGENCY
MANAGEMENT
EMSC
CBRN Project Goal
COUNT Y OF
SIMCOE A
For !fie C_Ih Good V 41111sm—
w To develop a regional, multi-disciplinary chemical, biological,
radiological and nuclear incident response team to address
medical management, life safety, and security issues
at major CBRN scenes within the County of Simcoe/City of
Barrie/City of Orillia during the gap between the incident
occurrence and the potential arrival of other specialized
responders. Elements of this multi-disciplinary approach to
response may include public safety and security, fire
suppression, contaminant containment, victim extraction,
decontamination, triage, treatment and transportation, site
remediation and environmental protection.
Page 58 of 199
9d) - Report No. FD 2011 -01, Richard Playf...
lk U � -`
Page 59 of 199
9d) - Report No. FD 2011-01, Richard Playf
(n -9
EMERGENCY
MANAGEMENT EMSC
Outside of Project Scope
MWOODW
COUNTY 01
SIMCOE13'
For (hr Grealsr Gwd
* Response to CBRN incidents outside of the
geographical borders of the County of Simcoe
* Long-term, extensive site remediation and clean-up
■ Will contain/control only as necessary for life safety
• Contaminant identification will be restricted by the
capacity of detection equipment and the information
gathered of available intelligence
• Cap on 2008 capital expenditures of $115,000
Page 60 of 199
9d) - Report No. FD 201 1-01, Richard Playf
I L) -I o
EMERGENCY
MANAGEMENT
EA4SC
Proposed Solution
S1 COUNTY OF
IWCOE,An
Far the Granter raW
* Cost of training, equipping and exercising a multi-
disciplinary CBRN response team in every
community is prohibitive
* Propose a regional, multi-disciplinary CBRN
response team that would serve the needs of each
partner community
u Model is predicated on the five pillars of emergency
management: prevention, mitigation, preparedness,
response, and recovery
Page 61 of 199
9d) - Report No. FD 201 1-01, Richard Playf
� o'�o —,, �
EMERGENCY
MANAGEMENT
EMSC
Proposed Solution Continuel
Mumma"*
S, Cowry or
WOE
A,, U& Grouter G..dvwo_
in Model incorporates full-time firefighters from Barrie
Fire and Emergency Service, full-time paramedics
from the County of Simcoe Paramedic Services, and
full-time police from the Tactical Support Unit of
the Barrie Police Service
it Primary team would be augmented on scene by the
local fire and OPP/local police services and would be
supported by the Medical Officer of Health
Page 62 of 199
9d) - Report No. FD 201 1-01, Richard Playf
9-10 Fl- R.Spor.
Teem
�.._._. Hcrt Zane Entry
F" Suparvislon
f Cies;onlamination
!_oast Fire Service
04a,�- Rp.,Iing
tjnlf Command
Team paramedic SerAces
11 1 Response Team
Hot Zone Entry I L-j Entry
— -
Operations I I Operations
Medical
Fire Service
'Y
DRAFT
Medical CM11ca, of
CSRN Response Team
November 2007
Health
Flreloparauw Chief
OM 17E—EF no-ont,
94A
Hot Zone Control
Police Operations CNef
County, of Siw=
B-10 police
1 11
pam�nadlcsw
1
Op.rafi CW�e.
Team paramedic SerAces
11 1 Response Team
Hot Zone Entry I L-j Entry
— -
Operations I I Operations
Page 63 of 199
Medical
Simcoe County
Managamen
DRAFT
CSRN Response Team
November 2007
Transpadl
Cold Zone
Management
Page 63 of 199
9d) - Report No. FD 2011-01, Richard Playf
EMERGENCY
MANAGEMENT
EMsc
Community Benefits of Proposed
i Model
* Increased public safety
* Increased responder safety
* Cost savings
* Service level enhancements
00 %
S1 COUNTY OF ~ ,
MCOE,AS
Fu, the G—W G
a Enhanced environmental protection
in Enhanced emergency management partnerships
• Enhanced mitigation of economic and community disruption
• Pioneering leadership in enhanced community emergency
response
Page 64 of 199
9d) - Report No. FD 201 1-01, Richard Playf
EMERGENCY
A
MANAGEMENT '
Jo d=w
EMSC
Response Zones
S1 ,k
COUNTY OF
COUNTY
S
krfheGmiterGwd*4129110 �_ ._
n To minimize the impact on individual fire services, the
Simcoe County Fire Chiefs Administrative Group proposes
that response teams be created based on geographical zones
Zone 1: Barrie, Essa, Innisfil, New Tecumseth, Adjala-
Tosorontio, Bradford-West Gwillimbury, CFB Borden
Zone 2: Clearview, Springwater, Collingwood, Wasaga
Beach, Tiny, Midland, Penetanguishene, Beausoleil First
Nation
is Zone 3: Tay, Oro-Medonte, Orillia, Severn, Ramara, Rama
Mnjikaning First Nation
Page 65 of 199
9d) - Report No. FD 201 1-01, Richard Playf
EMERGENCY S COUNTY OF
1
MANAGEMENT AN-11
]VfCOE
MM
—vmsc Far the Crvarter Goal �"
Team
of Response
Team
a In the event of a significant CBRN incident that
requires the extrication of victims or potential
victims from a "hot" zone, the local fire service will
make the decision to call for the Barrie Fire &
Emergency Service response team
s Assistance from Zones 1-3 response teams will be
requested pursuant to current mutual aid
agreements
Page 66 of 199
9d) - Report No. FD 2011-01, Richard Playf
\0 b - I U
EMERGENCY COUNTY OF
MANAGEMENT S1
MCOE Aftw-4
EMSC __ a Par h Grater Coad
Proposed Role: mow
Barrie Fire & Emergency Service
* Under the proposed model, Barrie Fire & Emergency Service
would be the primary response team for entering,
commanding and controlling the "hot" zone
■ Barrie Fire would essentially function as a contracted service for
"hot" zone entry
* Will only respond when life safety or an extreme danger to
the environment is an issue, for the sole purpose of removing
victims or potential victims, or to provide short-term
environmental mitigation
* Full cost recovery for human resources and equipment will
be paid for by the host community
® Will train with all other response agencies
Page 67 of 199
9d) - Report No. FD 201 1-01, Richard Playf
� c)�) - 1 --1
%
EMERGENCY COUNTY OF
MANAGEMENT - A-
SIA4COEA&
EMSC For th Grea ter -1� G.M I
Proposed vwow
ed R a;�Nw
Pro 0 c
irHos Service
s Recognize the nature of the incident; provide initial isolation
and protection of the site; provide appropriate information
to Barrie Fire & Emergency Service and other agencies as
required
ra Establish the Incident Command System and provide the
overall Incident Commander
rx Through Zone response model of mutual aid, to provide
minimum of 10 NFPA-compliant Operations Level personnel
■ Provide specialized training for a total of 6 personnel for
zone response
a Containment and clean up of spills
Page 68 of 199
9d) - Report No. FD 2011-01, Richard Playf
b - 1 - 3
EMERGENCY
MANAGEMENT
Host/Zone Fire Service
Response Model
Simcoe County
DRAFT
CBRN Response Team
Host/Zone Fire Service
Model
rim Opwwkm CKW
BwOo FI(a — — — —
Hoi Zbrw Control [
VNOWNW.
S1 COUNTY OF ~
MCOEA
EMSC F., the 6-11 Gard
Technlden (ii
Okent RepmIng
------- Untied Com and
Page 69 of 199
9d) - Report No. FD 201 1-01, Richard Playf
1 0 b - i �
Proposed Role:
Barrie Police Service
EMERGENCY
MANAGEMENT VAR
EMSC
=moo=*
COUNTY OF
S1 ) M W
MCOEAS
For the Greater Good "00
im Consistent members of Barrie Fire & Emergency
Service "hot zone response team
m Scene security, evidence preservation, note-taking in
the hot/warm zone
w Ensure safety of other hot zone team members
against hazards such as booby-traps and explosives
Page 70 of 199
9d) - Report No. FD 201 1-01, Richard Playf
! C) 6 -0 �)
Proposed Role:
Host Police Service
EMERGENCY
AA)
MANAGEMENT
tmomw
E
III=
—777 Y
S1 COVNT OF ,
WOE AM
Far Ow Gwta f..f
* Provide "cold" zone perimeter security, evacuation
orders, road closures as necessary
* Responsible for chain of custody of contaminant
samples
w Logistical support to the site
w Media relations and coordination with local and
County emergency information officers
Page 71 of 199
9d) - Report No. FD 201 1-01, Richard Playf
ko� - I
EMERGENCY COUNTY OF
MANAGEMENT A ,,. SIMCOE
EA4SC F.,the Canter God
-War
Proposed Role: �'lligio�
County of Simcoe Paramedic Services
m Provide medical management of patients and emergency
responders
a Under the direction of the Incident Commander, Hazmat
Paramedics will establish a Casualty Collection Point inside
the "warm" zone to perform patient stabilization
a Patients requiring further medical treatment will be
transported to the appropriate receiving hospital
a On request, will assist allied agencies where resources
permit with decontamination and hazardous materials
management
us As a County-wide emergency response agency will train with
all other response agencies
Page 72 of 199
9d) - Report No. FD 2011-01, Richard Playf
KA _Ja'
EMERGENCY ' S1 COONTY OF
-.--
MANAGEMENT
P roposed Role: EMSC Fo, the G"It, G oo d
ro os I Officer I
i?Medical M Officer of Health
w Assess health effects of an agent on potentially contaminated
individuals and first responders, provide surveillance and case
management for those exposed
w- Working with CSPS, determine need for and method of
decontamination of exposed individuals
is Conduct on-going community surveillance and case
management for potentially exposed individuals
is Conduct environmental and public health risk assessments
* Liaise with appropriate agencies for environmental surety
* Restricted to cold zone operations
Page 73 of 199
9d) - Report No. FD 201 1-01, Richard Playf
iof .-:) �
EMERGENCY
MANAGEMENT
j� EMSC
Proposed Role:
County of Simcoe Emergency Planning
am MW
S1 COUNTY OF
MCOEA#A
Fm the Grenler Gaad
• Facilitate working group
• Operational policy development support
as Initial capital investment
w Ongoing operational coordination of training as
required
w Annual exercise development support
Page 74 of 199
e * Report No. FD 201 -01, Richard Playf
1U: o - �-H
EMERGENCY
MANAGEMENT
EMSC
Costs & Cost Recovery
COUNTY OF �
SIA4COE skA
For the rrotr,,;m.d
* Pre-incident costs: training and equipping of staff (each
service to identify needs)
* Incident costs: fee-for-service charge by Barrie Fire &
Emergency Service; potential assistance from private CBRN
response teams
* Post-incident costs: site remediation, equipment
replacement
* Potential cost recovery: Environmental Protection Act "polluter
pays" principle; Transportation of Dangerous Goods Act,
Emergency Management & Civil Protection Act (declaration of
emergency required to activate Level 2 or 3 teams);
municipal fees By-laws
Page 75 of 199
9d) - Report No. FD 201 1-01, Richard Playf
�0� - Q�
EMERGENCY
MANAGEMENT
EMSC
Alternatives to Proposed Model
0 %
S1 COVNTY OF ~
,
MCOE 9,�
Fu, tht Gm.U, Quad
in Status quo — wait for the arrival of specialized teams
■ Long waits, limited availability
■ Increased risk to life safety
■ No paramedic or police components
Individual community solutions
■ Cost prohibitive, limited resource capacity
■ Outside of current mutual aid agreements
■ Duplication of effort
Page 76 of 199
9d) - Report No. FD 201 1-01, Richard Playf
EMERGENCY
MANAGEMENT
FMSC
Stakeholder Consultations
S 77TY OF
1
MCOE AS
.. 1----!
F.r the Greater Ud �
a From February — June 2008, the CBRN Working Group led
consultations with key stakeholders and received positive
feedback or endorsements from the Office of the Fire
Marshal, the Simcoe County Policing Authorities, the Simcoe
County Fire Chiefs Administration Group, County of Simcoe
Paramedic Services, Simcoe Muskoka District Health Unit,
Canadian Forces Base Borden Fire & Police Services,
Emergency Management Ontario, and the County Emergency
Management Committee
m Consultations were attended by representatives of 15 of the
21 communities in Simcoe County and no contentious issues
were raised
Page 77 of 199
9d) - Report No. FD 201 1-01, Richard Playf
�(Dh _� -)
EMERGENCY
MANAGEMENT
EMSC
Current Program Status
S1 C COVN E OF
MO AS
For (he Greater Good
m Standard Operating Guidelines have been drafted
for all participating disciplines
mm Medical response protocol drafted by Medical
Officer of Health
is Training plan for joint start-up training developed
Page 78 of 199
9d) - Report No. FD 201 1-01, Richard Playf
� 0 - 91
EMERGENCY
MANAGEMENT
EAISC
Program Participation
10800M.
COUNTY OF
St
WOE
For the Grcnter Guod
a It is critical to the safety of emergency responders and the
general public to have emergency responders of all disciplines
who have been trained and equipped to respond to CBRN
events, and who exercise both their training and equipment
on a regular basis
* As a result, program can best be implemented if all
municipalities, including the cities of Barrie and Orillia, agree
to participate
* Support of County Council, municipal Councils, emergency
response agencies and other key stakeholders such as the
Office of the Fire Marshal is essential
Page 79 of 199
9d) - Report No. FD 201 1-01, Richard Playf
�0�) - a�
EMERGENCY
MANAGEMENT
EMSC
County Council Position
%-=W
St COUNTY OF ,
MCOE-AS
w In November 2007, County of Simcoe Council endorsed the
proposed conceptual model and requested regular reports,
included:
■ Project charter specifying key milestones and target dates
■ Development of agency roles and responsibilities
■ Financial analysis
■ Consultation results
m In November 2008, County Council requested that the
Councils of member municipalities affirm their support of the
project so that the plan for joint start-up training can be
implemented
Page 80 of 199
9d) - Report No. FD 201 1-01, Richard Playf
EMERGENCY COUNTY OF
MANAGEMENT SI -A
MCOEAkS
EMSC
' V= �=
* The Simcoe County CBRN Working Group recommends that each
member municipality:
■ Formally support the implementation of the County-Wide,
Multi- Disciplinary Chemical, Biological, Radiological, Nuclear (CBRN)
Response Team
■ Agree to train six (6) personnel to the standardized levels as proposed in the
CBRN response team conceptual model, based on zone response; and
■ Authorize their respective fire service to identify appropriate candidates for
joint inter-agency start-up training; and
■ Authorize the identified fire service personnel to participate in the joint inter-
agency training pursuant to the proposed training schedule set to begin in
January 2009
* NB: The proposed training will not proceed without the
support of a minimum of 75% (12) member municipalities
Page 81 of 199
9d) - Report No. FD 201 1-01, Richard Playf
� ()�o -- 1�
EMERGENCY
MANAGEMENT
EMSC
Project Partners
WE
S COUNTY OF
1
MCOE
F., the G-1,,GWd
a CBRN Working Group members represent:
■ County of Simcoe Emergency Planning
■ County of Simcoe Paramedic Services
■ City of Barrie
■ City of Orillia
■ Simcoe County Fire Chiefs Administration Group
■ Town of New Tecumseth
■ Township of Oro-Medonte
■ CFB Borden
■ Ontario Provincial Police
■ Barrie Police
■ Simcoe Muskoka District Health Unit
Page 82 of 199
9d) - Report No. FD 201 1-01, Richard Playf
• Training template based on the following assumptions:
• Host/community fire services will supply the overall incident commander, one liaison officer
and ten decontamination support personnel to assist Barrie Fire and Emergency Service
personnel
• Under the zone response model as recommended, the ten decontamination support
personnel will respond from across the zone(s) pursuant to the accepted parameters of
existing mutual aid agreements
• Each host/community fire service will train a minimum of one overall incident commander, one
liaison officer and four decontamination support personnel
• Individual fire services will calculate their customized labour costs based on existing terms of
employment conditions and anticipated annual attrition
• Individual fire services may opt to train personnel in numbers that exceed the minimum standard
• Training costs reflected in the template are based on single seat purchases. It is anticipated that bulk
seat purchases will reduce the aggregate training costs.
• The County of Simcoe will contribute $32,000 towards start-up training costs for member
municipalities
_
77777
Fq"n'qtjp'n NFRA472 p
1, H 4 o f T ra�n i
Ndt
C6 n, I
Overall Incident Incident 40 $1100 It is recommended that
Commander (1) Command full-time staff be trained for
Technician 40 $1160 this position as part of
L O Lerations 60 $800 regular annual training
Total for Incident Commander 140 $3000
Liaison Officer (1) Technicia 40 $1100 It is recommended that
Operations 60 $800 full-time staff be trained for
Total for Liaison Officer 100 $1900 this position as part of
regular annual training
Decontamination Operations 60 $800 Labour costs to be
Support (4) determined by community
Total for Decontam' Ination Su pport 240 $3205 based on terms of
employment conditions
TOTAL TRAINING COSTS BASED ON MINIMUM 1$8100 Excludes labour costs
STANDARD
Page 83 of 199
9d) - Report No. FD 201 1-01, Richard Playf
Owns up
REPORT - "+ �,I��
Proud Heritage, Exciting Future
Report No.
Fl) 200819
To:
Committee of the Whole
Prepared By:
S. Cowden, Director
Meeting Date:
Subject:
Motion #
November 26 2008
Simcoe County Mutual Aid
Hazardous Materials
Roll #:
R.M.S. File #:
I
Response Training
I RECOMMENDATION(S): Requires ActionFX For information Only7 I
It is recommended that:
1. That this report be received and adopted;
2. That funds of $10,700 for training of Oro-Medonte Fire Services personnel to
participate in the County Program be approved from the 2009 Operating budget;
3. That the County of Simcoe be advised of our participation in the program.
BACKGROUND:
In June this year, we reported to Council [Report Fl) 2008-9, attached] on the concept
for a team within Simcoe County to respond to incidents where hazardous materials
have been spilled or otherwise released in an uncontrolled manner as the result of
vehicle, commercial/industrial, criminal or agricultural incidents.
The County is in receipt of a $32,000 Joint Emergency Preparedness grant for the
equipping and training of the team. The deadline imposed for the use of these funds is
March 31, 2009.
Currently, the Province of Ontario has three large-incident teams which are located in
Ottawa, Toronto and Windsor. These teams are comprised of the municipal Fire
Service of each of these cities with support from the OPP, 'PERT', team. Turnout time
for this team is 6+ hours.
The goal of a Simcoe County-wide response is to deal with hazardous materials
incidents at the small to mid-sized level and be able to initiate responses on large
incidents until the arrival of the Provincial - f unded resources.
FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: November 26
Report No. FD 2008-19 Page 1 of 6
Page 84 of 199
9d\- Re NO. F[)2011-01,Richard PlG\f'
\h�'��
.
``'.' �
Since reporting in June, we have been working to formalize the elements of the team,
how they will work, who will perform the various roles and how the team will be
deployed.
Over the summer and fall much work has also been completed b3 determine the
required levels of training each cf the various team members will require and what roles
each of the participating organizations will fill.
One of the primary goals of the team is to provide timely decontamination of anyone
who may have come into contact with the released contaminants in order to protect their
lives and prepare them for transport h}hospital. For this reason, the team iscomprised
of fire fighters, paramedics, police with assistance of the Medical Officer of Health to
help assess victims, quickly outline a course of decontamination and early treatment
and then determine the path for continuing treatment as required.
The secondary role is the containment ufthe spilled material to minimize the impact on
the immediate area and the community adlarge,
|n brief, once the team is trained, equipped and fully operational, an incident in Oro-
Medonte would unfold /n the following manner:
The initial response would b* our emergency services; Fire, Police and EMS
responding in the normal fashion, determining that hazardous materials are involved in
the incident and that the response required to manage the incident is more than the
Township can manage with its own resources. A call would then be made Uzour
Dispatch provider requesting the services pf the County Team.
This call would activate resources from the City of Barrie Fire and Police Smn/ioae,
County Paramedics and Mutual Aid assistance for our, 'Zone,' within the County as
required from the Fire Departments of the City of Orillia and Townships of Severn, Tay
undRamans.
The management of the spill or, 'hot zono,' area will be managed by Barrie Fire
Services. Barrie Police will participate if the incident is one where forensic identification
is required or where a criminal act has occurred mriaoccurring. Banie'sgm8rgenny
services have a fully developed Haz Mat team and their resources will respond as a
single entity for this purpose.
The host Municipality is responsible for providing the Incident Commander [1 person],
Liaison Officer [1 person], and each member of the 'zone' will provide members for the
decontamination team, which requires a minimum of ten personnel to operate [initial
minimum of3 per zone munio/pa|ity]. The Decontamination Team im also where County
Paramedics will assess and 'triago.` victims and begin the process of treatment before
transportation iohospital.
FIRE AND EMERGENCY SERVICE
Report No. FD 2008-19 Page 2 of 6
Page 85 of 199
9d\- Re NO. F[)2011-01,Richard PlG\f'
\8����
_�
�~/^� �
All specialized equipment will be managed by Barrie Fire Services and be transported to
the scene by them.
The costs for responses into the Township are, in large part recoverable to us. The
Transportation of Dangerous Goods Act [Federal] and the Environmental Protection Act
[Ontario] both have provisions for cost recovery that allow us to bill the owner ofthe
spilled materials for expenses incurred for response, spill containment and mitigation.
The City of Barrie will invoice us on a cost-recovery basis for theirhot zone' services,
we will in turn pass those expenses on to the 'spiller,' along with our own expenses.
There is, however, always the risk that cost recovery may not be achieved due to the
inability in some instances k/ identify the owner. This may occur in cases where illegal
dumping has occurred urin criminal incidents.
The County has supplied a package of information on the formation of the Team Vmeach
Municipal Clerk for Council's information,
The table and proposal for staffing in1hoCounty+pnnvdnduyportiUuatreteaa.
'minimum,' level of training for the first year based on the, 'zone,' model of several fire
services working together to provide Command, Liaison and Decontamination services
within the overall response.
We believe, however, that training more personnel than the minimum is required overall
and /nOvo-k8edonte specifically and Table 1 in the Financial section of this report mm
have amended the information provided in the County package.
We believe and are recommending training two Command Level personnel instead of
the County Recommended one person. When this model is applied, the Fire Service
receiving the team will be required to provide a Hazardous Mate riala-qua|ified Incident
Commander. Aeitis impossible to have one person who will be available 3Q5 days per
year, we should be ensuring that we can fulfill this role by training more than one
person.
This also assists us in filling the Liaison Officer role aoan, 'Incident Command,' trained
Officer can also fill the, 'Liaison,' role and training the one extra person provides us
some depth inresponse.
As for the Operations trained personnel, the County Model recommends 3 per
Department and 10 overall to be able to effectively decontamination any individuals who
may have been in contact with the spill, both civilian and emergency responder. This
model relies heavily on each of the Departments in each, 'zone,' being able to provide
their full complement oypeople trained to reach the 10 personnel required.
This, ^minimum,'mode| does not fully meet community needs, especially in the early
years of the program, |m the case ofDro-&0edonte.we have more geographic area to
protect than any other municipality in the County and we have the largest number of
personnel of any emergency service. VVe are recommending, then, that vve train two
additional personnel over the County Model to ohmta| of six in Operations in the first
year. [See Table 1]
FIRE AND EMERGENCY SERVICES DEPARTM Date: November 26 2008
Repp�m�FDnooa�n Meetin Page 3 of 6
Page 86 of 199
9d\- Re NO. F[)2011-01,Richard PlG\f'
//� � _'� / a
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The package of information the Clerk has received from the County has been received
Uy all municipalities in the County for presentation. There is some timeliness to this
report and recommendations that affects our budget process for 2UOA.
The County ofShnonn received a Federal Grant of$32.0OO for the training ofpersonnel
for this program. The Grant has ml expiration date of March 31,2009 for the spending
of the funds. The grant will be divided among the participating fire services. This
means that wa will receive $2 of the grant for the training of our initial team
members.
|n order for the grant money hote recoverable by the member fire services, mmmust
begin the training process in January, 2009. For Oro-Medonte. then, wemust agree to
participate and expend the required funds before our 2009 budget is finalized.
There has also been a general agreement between the City of Barrie Fire Service and
the County that in order for this program to proceed, 75% of municipalities in the County
need to agree to participate.
I FINANCIAL.
The costs posted below are the initial training expenses for OnoMadonteo
participation
in the Coun�Team. Shnibnexpenses shoukjbe expected in the 201D and 2U11
budget years, with reductions in years after for training and the replacement of team
members over time.
I Federal Grant if training is completed b�v March owm|
FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: November 26 260
Report No. FD 2008-19 Page 4 of 6
Page 87 of 199
Overatl imident
Commander 2 person
required
I
Incident
Command
40
$1100
It is recommended that full-
time staff be trained for this
position as part of regular
annual training
Technician
40
$1100
Operations
60_
$800
Total for Incident Commanders
140
$6(M
Liaison Officer I person
required
Technician
40
$1100
It is recommended that fufl-
time staff be trained for this
position as part of regular
annual training
Operations
60
$800
Total. for Liaison Officer
100
$1900
Decontamination Support
Operations
60
$800
Labour costs to be
based on terms of
employment conditions
Total for Decontamination Support for 4
personnel
60
$4800
TOTAL TRAINING COSTS BASED ON MINIMUM
$12,700
Excludes labour costs
I Federal Grant if training is completed b�v March owm|
FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: November 26 260
Report No. FD 2008-19 Page 4 of 6
Page 87 of 199
9d\- Report NO. F[)2011-01,Richard PlG\f'
|n the event nfa large-scale spill the Township may have tV declare enEmergency
under the Emergency Management and Civil Protection Act. Costs for other resources
required may then be paid by the Province.
Costs incurred for deployment of the team are recoverable from the owner of the spilled
materials under both the Federal Transportation of Dangerous Goods Act, and the
Environmental Protection Act in Ontario.
Transportation of Dangerous Goods Act-Canada
Environmental Protection Act-Ontario
Occupational Health and Safety Act, Section 21 Fire Services-Ontario
Fire Protection and PnavenUonAct'{]ntario
Emergency Management and Civil Protection Act 2OO7'Onkahn
County ofSinnooe
• County Council Human Services Committee
• Office of Emergency Management
• County ofSinncoe Paramedic Services
Police Services
• City ofBarrie Po||oo
• Ontario Provincial Police
• South Simcoe Police
• Chippexvmsof Rama Police Services
• Town of Midland Police
City of Barrie Fire and Emergency Services
Simooe County Fire Chief's Administrative Group
SimooeK8uskoka District Medical Officer nfHealth
Department of National Defense-Base Borden CBRNresponse
Office of the Ontario Fine yWor«ha|
I ATTACHMENTS:
Report FD 2008-9 County CBR0 Response Team proposal
Township of(]n+K8edontn Hazard Information Sheets
i. Hazardous Materials-Fixed site;
2. Hazardous Mate rials-Transpo rtation related.
FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: November 26 2008
Report No. FD 2008-19 Page 5 of 6
Page 88 of 199
9d) - Report No. FD 2011-01, Richard Playf
CONCLUSION:
As stated in our June report, we believe that participation in this team is a positive step
in the protection of our community at a cost of approximately 10% of the cost of an in-
house solution.
In this program, the Township is not responsible for the purchase, maintenance or
transportation needs of the equipment the team requires to operate. Our only ongoing
commitment is to ensure sufficient numbers of trained personnel.
We note the positive response we have received from the Province for this project. This
is the first time that a group of Municipality's have grouped together to provide this type
of service to a County-sized area.
Respectfully s ft
/ o m id
--'Scott P. Cowden
Director, Fire and Emergency Services
SIVIT Approval / Comments:
FIRE AND EMERGENCY SERVICES DEPARTMENT Meeting Date: November 26 2008
Report No. FD 2008-19 Page 6 of 6
Page 89 of 199
9d) - Report No. FD 201 1-01, Richard Playf
1 -3 )
TOWNSHIP OF ORO-MEDONTE
REPORT
Report No.
FD-2008-9
To:
Committee of the Whole
Prepared By:
S. Cowden, Director
Meeting Date:
Jun 10 2008
Subject:
Report on Responses to
Hazardous Materials in Simcoe
County I
Motion # -
( 4Z C' gA La - �- a-
Roll
R.M.S. File #:
I
RECOMMENDATION(S): Requires Action L F! - ] For Information On ly
It is recommended that:
1. That this report be received-,
2. That Council endorses the provision of this program;
3. That the costs associated with the implementation of this program be referred to
the 2009 budget deliberations.
BACKGROUND:
There have been nearly 10,000 hazardous materials events in Simcoe County since
1995.
The Township of Oro-Meclonte, like almost all municipalities in the County, has very
limited resources to respond to hazardous materials spills or other related emergencies,
The Fire and Emergency Services Department is trained to the Awareness level of
Hazardous Materials response and has the ability to deal with small [less than 50 litre]
spills of gasoline or diesel fuel that can be contained with absorbent but does not have
the equipment nor the training to deal with larger spills or spills of other materials.
As part of our Emergency Management Plan, a risk analysis for the Township included
Hazardous Materials spills that may occur in the Township. The analysis looks at both
fixed-site and transportation-related incidents and recognized our vulnerability in this
area.
In 2006, the County of Simcoe Paramedic Service [CSPS] applied to the Federal
Government for a Joint Emergency Preparedness Project [JEPP] grant for funding for
a Chemical, Biological, Radiological, Nuclear and Explosive [CBRNE] response team.
FIRE - jU 0 �EMEffCbii �YkR
Report No. FD 2008-9 June 18 2008
Page I of 5
Page 90 of 199
9d\- Re NO. F[)2011-01,Richard PlG\f'
�O
b hO
It was seen very early on, hawever, that a successful team of this typo requ
puxio/naunn from the full spectrum of services including Fie. Po8ce, Public Hea|dh,
Paramedics and mmany|nmtancea Public Works.
Dealing with Hazardous Materials leaks, spills or with other incidents where
uncontrolled reactions of chemicals or events have occurred ioa complex and intensive
operation. |t is, frankly, beyond the capabilities of the majority of volunteer fire services.
Yet the risk is with us every day.
This Township ia exposed to this risk ina number of ways. Aaanagricultural
community, large quantities of ammonia, chlorine, ammonium nitrates and other
materials are a regular part of modern ugri-businems.
We have many different kinds of businesses located here and actively encourage new
business un locate here. Many businesses use and store chemicals, paints, solvents
and cleaners in quantities that if they spill or are otherwise released can cause severe
health, environmental and financial impacts tu the community.
VYe are also m transportation hub. A major cargo railway runs right through the heart of
the Township, am does two of the highest volume roads in Canada, namely Highway's
11 and 400. Everyday. hundreds of rail cars and thousands of road-going transport
vehicles pass through our area within yards of homes and businesses that would be
affected should any type ofe sizeable spill occur.
And we have some experience of this. Early in 1982, a train derailment and fire near
Line 6 North caused a fire and environmental spill that burned for almost a week and
took resources from several fire departments as well as many other agencies to bring
under control.
VYe have also experienced u criminal element om this problem, Gnow~nps.clandesUne
Drug Labs and other criminal activity have been using and creating chemical 'ooupm'
that endanger entire neighbourhoods and have recently shut down businesses in the
GTA for extensive periods while the residue has been mitigated.
In 2006, the County of Simcoe Paramedic Service gained funding to start to deal with
these types vf incidents, but this represents only a small pad o(what is needed hz
effectively deal with Chemical Emergencies.
It was widely seen that no one organization could assemble the required resources to
provide this program.
The Gimcoe County Fire Chief's Administrative Group and the 8imcoeCounty Policing
Group helped form a committee of emergency response groups including County
Paramedics and the 8imuoe Muskoka District Health Unit who, along with assistance
FIRE AND EMERGENCY SERVICES DEPARTMENT June IS 2008
Report No. po20woy Page oms
Page 91 of 199
9d\- Report NO. F[)2011-01,Richard PlG\f'
from the County of Simcoe Emergency Planning Office have formulated a framework
for providing hazardous materials response inSknome County.
|n brief, the City o( Barrie has agreed Uz take on the provision o[a team of trained
Hazardous Materials Technicians from the ranks of both their Police and Fire Services.
Barrie will also purchase much of the equipment required. The County ofSimuoewill
also work towards funding of equipment and assistance to municipalities with training
for emergency services personnel in each of the participating municipalities.
In order to assist municipalities responding to this type of emergency, the fire services
m the County have been placed into zones who will respond under our Mutual Aid
program to assist other Fire Services in their 'zone,' to ensure sufficient hazardous
materials trained fire fighters,
Each municipality participating in the program will be responsible for providing a
minimum of4 trained personnel including at least one trained 0n the Hazardous
Materials Incident Commander level. The municipal team will be responsible for
assisting the Barrie team m identify and contain the spill.
The City of Barrie will charge the receiving municipality on a cost-recovery basis for the
services provided, There are provisions under Federal and Provincial statute for um*o
collect those fees from the owner of whatever material io the cause of the incident.
More details are contained in the attached slide presentation.
Of note iy one of the major issues surrounding this program. This program |onot
intended to remove and remediate the damage caused by a hazardous materials spill.
The intention ot this program isvz protect human life through the rescue and
decontamination of people affected by a chemical release and the containment of the
spill m the degree possible. Both Federal and Provincial environmental oxaoyien
prescribe that the owner ofa hazardous material |m solely responsible for the removal of
any spill that might occur whether on their own property, on other private or public
property or while being transported. This program will not take the place ofthat
FINANCIAL
There are costs involved with the adoption c4 this program for the training cdstaff from
each participating unici The minimum projected startup cost is approximately
$12.sO0m provide the minimum ofo trained personnel [I Incident Commander, 1
Liaison, 4Ope.aUons-|eva]. This estimate includes the points dollars paid kuour
vmwnomory.
his our recommendation that over the first 24 months of this program that we train
minimum uf12Oru'Medome personnel |u better ensure that we have sufficient trained
personnel to respond.
FIRE AND EMERGENCY SERVICES DEPARTMENT June 18 ooum
Report No. FD 2008-9 Page 3 of 5
Page 92 of 199
9d\- Re NO. F[)2011-01,Richard PlG\f'
\/��~�� °�
`�^.� . �~
Our overall goal should be to have a minimum 018 trained personnel to ensure over
time that we can field the minimum required at any time that their specialized services
way be required. [$37,500 over three years].
There will also baannual training and maintenance expenses of
approximatel
$SV0Q/yrm provide ongoing training and exercis of these specially-trained
The Township, if these services are utilized, will be responsible for paying the City of
Barrie for the services they provide under this program. We then are able to pursue
payment for all services rendered from the owner of the spilled material from the owner
of the materials.
This is an optional program for all participating municipalities but there are financial
implications attached to maintaining the status quo, which is keeping with our current
minimal level of service delivery.
Like many small municipalities and many businesses, services that we cannot provide
but require must be purchased and we, 'stand in|ine.'k» get them. Even though in
many cases the expenses related to simply purchasing these services will fall under
Hazardous Materials responses under the regulations and we are able to recoup costs,
the costs would largely be outside of our control and we would also be facing longer
wait times Vo receive them.
In non-emergency situations where there is little or no threat to life or the environment,
this may not boahardship. /f the spill, however, were to close down acritical part of
our infrastructure, such as a water system or an arterial roadway, the financial impact,
t damage to our reputation and the liability exposure escalates exponentially,
Transportation of Dangerous Goods Act [Canuda�
Environmental Protection Act K]ntaho//
Na Fire Protection Association
�- Standard 4r2-Gtandmrd for Hazardous Materials Technician;
Fire Prevention and Protection Act, 0,ReQ213/07
City of Barrie Fire and Emergency Services:
om/cve County Fire Chief Administration Group (all 16 municipalities];
5imooeCounty Policing Committee;
~
Ontario Provincial Police Central Region;
�
Barrie City Po|ice;
�
South ShnomePolice;
Rama Mniikaning Police Service;
91AE AND EMERGENCY SERVICES DEPARTMENT June 18 2008
Report No. FD 2008-9 Page 4 of 5
Page 93 of 199
9d) - Report No. FD 201 1-01, Richard Playf
� _ l S
County of Simcoe Paramedic Services
Office of the Fire Marshal;
Simcoe Muskoka District Medical Officer of Health;
County of Simcoe Emergency Planning Office;
City of Toronto Fire Services;
City of Toronto Police Services;
City of Peterborough Fire Services.
ATTACHMENTS:
1. Development of a County-Wide Multi-Disciplinary Chemical, Biological,
Radiological, Nuclear Response Team.
CONCLUSION:
Participation in this program is optional on the part of the Township. This type of event
occurs on a regular basis, but does not often reach the proportions requiring this
proposed level of response.
The Township has, however, multiple exposures in that we have significant
transportation avenues through the Township and industry that uses chemicals on a
daily basis. The Township has also experienced criminal activity that has the potential
for toxic chemical emergencies.
The cost of participation in this shared project on an ongoing basis for this Township is
less than 10% of the cost of a Township-only solution.
Respectfully sub, itted
7
Scott P. Cowden'
Director
S ERVICES June IS 2008
FIRE AND EMERGENC E
Report No. FO 2008-9 Page 5 of 5
Page 94 of 199
9d) - Report No. FD 201 1-01, Richard Playf
� C)b - - -I
Township of Oro-Medonte Hazard Sheet
Hazard Information Sheet
Type of Hazard (e.g. tornado, hazardous materials — fixed site, dam failure, etc.)
Hazardous Material Fixed Site
Specific Hazard (e.g. five tones of chlorine, widespread wind damage, etc.)
PCB's subject to Spill, Theft, Sabotage, Fire
Anhydrous Ammonia/Fertilizers- Agricultural use
Natural Gas Pipelines [2] crossing Twp.
General business/industrial useage of hazardous materials
Facility Area (if applicable, otherwise write "general hazard" or specify area of concern)
PCB's-One know storage site in the twp.
Other materials in industrial areas throughout Twp.
Lead Time (e.g. generally two days warning, etc.)
No warning
Probability: Score:
No recorded large incidents to date
Page 95 of 199
9d) - Report No. FD 2011-01, Richard Playf
Consequence (include secondary incidents)
Contamination to soil and local water systems
May be dispersed in the atmosphere
May be used in other criminal activity
Long/short term effect
Effects to human/animal health
May have short or long term economic Impact
May cause agricultural damage near or downwind of spill
Oro-Medonte Fire and Emergency Services Hazard Information Sheet, November/02
Page 96 of 199
9d) - Report No. FD 2011-01, Richard Playf
Township of Oro-Medonte Hazard Sheet
Hazard Information Sheet
- Type of Hazard (e.g. tornado, hazardous materials — fixed site, dam failure, etc.)
Transportation of Hazardous Materials
Specific Hazard (e.g. five tones of chlorine, widespread wind damage, etc.)
Highways, county and municipal roadways
Airport
Railroad
Facility Area (if applicable, otherwise write "general hazard" or specify area of concern)
Transportation routes
Lead Time (e.g. generally two days warning, etc.)
Anywhere at anytime
Probability: Score:
3 major highways speeds > 80 kph
1 major railroad
1 developing airport
- Multiple incidents in past years
Consequence (include secondary incidents)
HazMat concerns with mixed loads
Environmental concerns
Very real health issues -chronic / acute / fatal
Delayed response times from Y party support groups
Specialized training
Specialized equipment
Evacuation of residents / visitors
Decontamination centre
Hot/ Cold zone requiring security
Human resource staffing issue
Economic impact
Tourism Issues
Cleanup costs
Revaluation/ testing expenses
Oro-Medonte Fire and Emergency Services Hazard Information Sheet, November/02
Page 97 of 199
9d\- Re NO. F[)2011-01,Richard PlG\f'
12. EIVIERG ES:
a) Scoff
re:�p4ort on Activities, April.,
It is recom ded that Report No. 0
Emergen Services, re: Repo ;PAcfi
, Director of Fire ayAEmergency
Scott CowdenAirector of Fire and
8pn|' 2008 bereceived for information
b) Report No. FD20O -09 Cowden, Director of Fire and Emergency Services,
re: Report on Responses to Hazardous Materials inGimnoeCounty.
Motion No. CW080618-22
Moved by Crawford, Seconded byEvans
Uis recommended that
1. Report No. FD2U08-S. Scott Cowden, Director of Fire and Emergency Services,
re: Report on Responses to Hazardous Materials in Simcoe County be received
and adopted.
2. That Council supports, in principle, the provision of this program as outlined in
Report No. FD2OO8-Q.
0. And Further That the costs associated with the implementation of this program
be referred to the 2O09 budget deliberations.
Carried.
Page 9
Committee of the Whole Meeting Minutes — June 18, 2008
Page 98 of 199
9d) - Report No. FD 2011-01, Richard Playf
12,6) 1
TOWNSHIP OF ORO-MEDONTE
REPORT
Report No.
To:
Prepared By:
FD-2008-9
Committee of the Whole
S. Cowden, Director
Meeting Date:
Subject:
Motion #
Jun 18200$
-
Rep ort on Responses to
Hazardous Materials in Si mcoe
Roll
R.M.S. File #:
i
County
I
RECOMMENDATION(S): Requires Action F-_ For Information Only
11 1
It is recommended that:
1. That this report be received;
2. That Council endorses the provision of this program;
3. That the costs associated with the implementation of this program be referred to
the 2009 budget deliberations.
I BACKGACIUND, I
There have been nearly 10,000 hazardous materials events in Simcoe County since
1995.
The Township of Oro-Medonte, like almost all municipalities in the County, has very
limited resources to respond to hazardous materials spills or other related emergencies.
The Fire and Emergency Services Department is trained to the Awareness level of
Hazardous Materials response and has the ability to deal with small [less than 50 litre]
spills of gasoline or diesel fuel that can be contained with absorbent but does not have
the equipment nor the training to deal with larger spills or spills of other materials.
As part of our Emergency Management Plan, a risk analysis for the Township included
Hazardous Materials spills that may occur in the Township. The analysis looks at both
fixed-site and transportation-related incidents and recognized our vulnerability in this
area.
In 2006, the County of Simcoe Paramedic Service [CSPS] applied to the Federal
Government for a Joint Emergency Preparedness Project [JEPP] grant for funding for
a Chemical, Biological, Radiological, Nuclear and Explosive [CBRNE] response team.
FIRE AND EMERGENCY SERVICES DEPARTMENT June 18 2008
Report No. FD 2008-9 Page 1 of 5
Page 99 of 199
9d\- Report NO. F[)2011-01,Richard PlG\f'
>
'
It was seen very early on, however, that asuccessful team of this type requires
participation from the hd| spectrum of services including Fire, Poico, Public Health,
Paramedics and in many instances Public Works.
Dealing with Hazardous Materials leaks, spills or with other incidents where
uncontrolled reactions of chemicals or events have occurred is a complex and intensive
operation. It is, frankly, beyond the capabilities of the majority of volunteer fire services.
Yet the risk iu with ms every day.
This Township ia exposed bz this risk ina number ofways. Aaanagricultural
community, large quantities of ammonia, chlorine, ammonium nitrates and other
materials are a regular part of modern agri-buoinoaa.
We have many different kinds of businesses located here and actively encourage new
business to locate here. Many businesses use and store chemicals, paints, solvents
and cleaners in quantities that if they spill or are otherwise released can cause severe
health, environmental and financial impacts to the community.
VVe are also o transportation hub. A major cargo railway runs right through the heart nf
the Township, as does two of the highest volume roads in Canada, namely Highway's
11 and 4OD. Every day, hundreds of rail cars and thousands of road-going transport
vehicles pass through our area within yards of homes and businesses that would be
affected should any type ofa sizeable spill occur.
And we have some experience of this. Early in 1982, a train derailment and fire near
Line 6 North caused a fire and environmental spill that burned for almost a week and
took resources from several fire departments as well en many other agencies 0zbring
under control.
VVn have also experienced a criminal element to this problem. Grow-opo.u|andeatina
Drug Labs d other criminal activity have been using and creating chemical 'aoopo'
that endanger entire neighbourhoods and have recently shut down businesses inthe
GTA for extensive periods while the residue has been mitigated.
In 2006, the County of Simcoe Paramedic Service gained funding to start to deal with
these types of incidents, but this represents only a small part of what is needed to
effectively deal with Chemical Emergencies.
It was widely seen that no one organization could assemble the required resources to
provide this program.
TheSimcne County Fire Chief's Administrative Group and the Simcoe County Policing
Group helped form a committee of emergency response groups including County
Paramedics and the Simcoe Muskoka District Health Unit who, along with assistance
FIRE AND EMERGENCY SERVICES DEPARTMENT June 18 2008
Report No. FDuoo*e Page oums
Page 100 of 199
9d\- Report NO. F[)2011-01,Richard PlG\f'
from the County of Simcoe Emergency Planning Office have formulated uframework
for providing hazardous materials response in Simcoe County.
|n brief, the City of Barrie has agreed to take on the provision mfa team oftrained
Hazardous Materials Technicians from the ranks of both their Police and Fire Services
Barrie will also purchase much of the equipment required. The County ofSimooewill
also work towards funding of equipment and assistance to municipalities with training
for emergency services personnel in each of the participating municipalities.
In order to assist municipalities responding Vzthis type of emergency, the fire services
m the County have been placed into zones who will respond under our Mutual Aid
program to assist other Fire Services in their'zone,' to ensure sufficient hazardous
materials trained fire fighters.
Each municipality participating in the program will be responsible for providing a
minimum of 4 trained personnel including at least one trained to the Hazardous
Materials Incident Commander level. The municipal team will be responsible for
assisting the Barrie team to identify and contain the spill.
The City of Barrie will charge the receiving municipality ona cost-recovery basis for the
services provided. There are provisions under Federal and Provincial statute for us|o
collect those fees from the owner of whatever material is the cause of the incident.
More details are contained in the attached slide presentation
Of note is one of the major issues surrounding this program. This program is not
intended to remove and remediate the damage caused by a hazardous materials spill.
The intention of this program is tu protect human life through the rescue and
decontamination of people affected by a chemical release and the containment of the
spill tr the degree possible. Both Federal and Provincial environmental statutes
prescribe that the owner of a hazardous material |a solely responsible for the removal of
any spill that might occur whether on their own property, on other private or public
property or while being transported. This program will not take the place of that
There are costs involved with the adoption o(this program for the training ofstaff from
each participating municipality. The minimum projected startup cost is approximately
$12.50Otu provide the minimum ox8 trained personnel [1 Incident Commander, 1
Liaison. 4Opormtionm-|eveg. This estimate includes the points dollars paid to our
volunteers.
Kisour recommendation that over the first 24 months uf this program that wetrain a
minimum of 12 Oro-Meclonte personnel to better ensure that we have sufficient trained
personnel hmrespond.
FIRE AND EMERGENCY SERVICES DEPARTMENT June mz000
Report No. FD 2008-9 Page 3 of 5
Page 101 of 199
9d\- Re NO. F[)2011-01,Richard PlG\f'
Our overall goal should be to have a minimum 018trained personnel to ensure over
time that we can field the minimum required ai any time that their specialized services
may be required. [$37,500 over three yearsf.
There will also be annual training and maintenance expenses of approximately
$6000yr to provide ongoing training and exercising of these specially-trained staff,
The Township, if these services are utilized, will be responsible for paying the City of
Barrie for the services they provide under this program. VVe then are able hzpursue
payment for all services rendered from the owner of the spilled material from the owner
of the materials,
This is an optional program for all participating municipalities but there are financial
implications attached tumaintaining the status quo, which is keeping with our current
minimal level ofservice delivery.
Like many small municipalities and many businesses, services that We cannot provide
but require must be purchased and we, 'stand inUne.'to get them- Even though in
many cases the expenses related to simply purchasing these services will fall under
Hazardous Materials responses under the regulations and we are able to recoup costs
the costs would largely be outside of our control and we would also be facing longer '
wait times to receive them,
In non-emergency situations where there is little mrno threat nz life or the envimnment
this may not beahardship. If the spU|.however, were *zdomedovvneoh�ca/ part of
our infrastructure, such aso water system oran arterial roadway, the financial impaot
the damage to our mpuxadmnand the /k*bUityexposure escalates euponenhm/h/. '
Transportation ^f Dangerous Goods Act yCanada�
Environmental Protection Act [Onbho];
National Fire Protection Association
;- Standard 472-Standamd for Hazardous Materials Technician;
Fire Prevention and Protection Act, O.Reg213/07
City mf Barrie Fire and Emergency Service
S""ove Coun Fi Chief's Administration Group [all 1GmunicipaU8es];
Ontario Provincial Police Central Region;
Barrie City Police,
South Simcoe Police;
Rama Mnjikaning Police Service;
Report No. FD 2008-9 2008
Page 4 of 5
Page 102 of 199
9d) - Report No. FD 2011-01, Richard Playf
County of Simcoe Paramedic Services;
Office of the Fire Marshal;
Simcoe Muskoka District Medical Officer of Health;
County of Simcoe Emergency Planning Office;
City of Toronto Fire Services;
City of Toronto Police Services;
City of Peterborough Fire Services,
ATTACHMENTS:
1. Development of a County-Wide Multi-Disciplinary Chemical, Biological,
Radiological, Nuclear Response Team.
CONCLUSION:
Participation in this Program is optional on the part of the Township. This type of event
occurs on a regular basis, but does not often reach the proportions requiring this
proposed level of response.
The Township has, however, multiple exposures in that we have significant
transportation avenues through the Township and industry that uses chemicals on a
daily basis. The Township has also experienced criminal activity that has the potential
for toxic chemical emergencies.
The cost of participation in this shared project on an ongoing basis for this Township is
less than 10% of the cost of a Township-only solution.
Respectfully submitted:
Scott P. Cowden`
Director
SMT Approval / Comments: C.A.O. Aporovall —/Comments:
_ AND
— A
091E EMERGENCY SERVICES DEPARTMENT _—_JU_
June 18 2
Report No. FD 2008-9 Page 5 of 5
Page 103 of 199
9d) - Report No. FD 201 1-01, Richard Playf
� �k __�
Development of a County-Wide,
Multi - Disciplinary Chemical, Biological,
Radiological, Nuclear Response Team
EMERGENCY
MANAGEMENT A...
ESISC
Community Consultation
February - June 2008
EMERGENCY
MANAGEMENT A s mz - 0E , � -
Purpose of Consultation
A
■ To present the overall chemical, biological,
radiological, nuclear (CBRN) incident response
project to key stakeholders
■ To solicit feedback on the proposed CBRN
conceptual response model
■ To address concerns of stakeholders
Page 104 of 199
9d) - Report No. FD 201 1-01, Richard Playf
I '' b -
EMERGENCY 777:—
MANAGEMENTA si/V['COE
Introduction
Rif Since the 2001 terrorist attacks in New York occurred,
communities across North America have had a
heightened level of awareness regarding hazardous
materials (HAZMAT) and chemical, biological,
radiological and nuclear (CBRN) incidents
■ In Simcoe County since 1995, there have been
approximately 24,000 incidents that involved hazardous
materials or other significant risks to public safety
of The annual number of incidents has quadrupled over the past
15 years
EMERGENCY =:77
MANAGEMENT � SjjWCOE
Hazardous Materials incidents In
Simcoe County
• Do we really need to worry about terrorism in Simcoe County?
■ Highest risks:
• Human Acts of intention
■ Honi.g'— terrorism ,rthe f— of C.Me happens ev day
C
t dg 1.1is
school —dWS
■ Human-Caused Accidents
• Panwwafiw indents (rail, road, manna. airl
• Industrial acadents
Urban and tares, fi
• Meteorological Everils
T"AdW
Floods
• W—V.— 't-
2
Page 105 of 199
9d) - Report No. FD 201 1-01, Richard Playf
1�A _%
EMERGENCY 7:777—
MANAGEMENT SIMCOE 1
rarsc Potential Scenario A
• Final regular season home game of a local junior
hockey team with capacity crowd
■ Five minutes into the first period, ton fans who are
spread throughout the facility develop projectile vomiting
• Within fifteen minutes three hundred fans have
developed projectile vomiting
• Responders do not know the cause of the outbreak and
must assess the need for personal protective equipment
before responding
• Cause: Every ketchup dispenser laced with Syrup of
Ipecac
EMERGENCY
MANAGEMENT - 4 SIM
Potential Scenario B
• Local f ire department receives a 911 call indicating that " a resident's
TV has spontaneously exploded and a fire has developed
• Home located two doors down from the home of the original caller
has exploded
• Arriving at the scene, first responder is electrified when his feet
touch the ground and he receives life-threatening injuries
■ House between the two affected houses is the location of a
clandestine crystal methamphetamine lab, where the residents
have recently "T-tapped" the underground electrical connection,
thereby electrifying a large area of the ground around the house
• The interior of the house contains highly volatile chemicals and
intelligence reports suggest that it may be booby-trapped with an
improvised explosive device, likely a pipe bomb
3
Page 106 of 199
9d) - Report No. FD 2011 -01, Richard Playf...
I - 9
EMERGENCY j ,�+`y� r.nrr ru� ...wr,Ar
MANAGEMENT slmcm ..s
Potential Scenario C
• Employee of a local manufacturing facility runs
from the main building, screaming that there has
been a leak and that his colleagues are trapped
inside and are either dead or dying
• The employee, showing signs of severe
respiratory distress, collapses into the arms of
the passerby, who begins to experience
breathing difficulties within ten minutes
EMERGENCY ��:,'� r r ru: !�
MANAGEMENT +^�,,., .�lAk� s
Scenario C Continued
■ Employee and passerby both require medical
intervention but are considered to be in the "hot"
zone
■ No police or paramedic staff are trained or
equipped to enter the "hot' zone
■ Fire services staff who are trained and equipped
to respond in the "hot" zone have been
requested from another jurisdiction and have
provided an estimated time of arrival of seven
hours
■ Cause: Hydroaen chloride spill
4
Page 107 of 199
9d) - Report No. FD 201 1-01, Richard Playf
Ia -W
EMERGENCY 77777—
MANAGEMENTA SIAIICOE,�S
"Hot" Zone
• Immediate area in which the contaminant is
most toxic
• Entering the "hot" zone without appropriate,
specialized personal protective equipment can
be life threatening
■ Usually essential for emergency responders to
use fully encapsulated suits that are
impermeable to most contaminants and that
include self-contained breathing apparatus
(SCBA)
R
Page 108 of 199
9d) - Report No. FD 2011 -01, Richard Playf...
!a I
EMERGENCY +l.
MANAGEMENT' s i - -4 i.
lAltif �.
"Warm" Zone
• Adjacent to the "hot" zone, is an area in which
the contaminant may be present on bodies,
clothing, or equipment but is not normally
ambient
• Response in the "warm" zone continues to
require personal protective equipment
• This is the zone in which decontamination and
most medical management occurs
L
Page 109 of 199
9d) - Report No. FD 2011-01, Richard Playf
1 '4 1 6 - I Ya
EMERGENCY
MANAGEMENTAw siM60k . , . S
Current Response Capacity
■ Critical gap in the area of life safety of both
responders and victims at the scene, the general
public, and the environment
• Current CBRN response capabilities within the County
of Simcoe, including the cities of Barrie and Orillia, are
limited
■ With a heavy reliance on volunteer firefighters, most
municipal fire services within the County do not have the
resources to maintain fully trained and equipped CBRN
response teams
■ County Paramedic Services, Barrie Police, South
Simcoe Police, Midland Police and local detachments of
the Ontario Provincial Police do not currently have the
capacity to safely respond to CBRN events
—W
EMERGENCY
—
MANAGEMENT A SirviC0 -
E
C
Other Response Agencies
• Provincial CBRN response teams (Toronto, Windsor,
Ottawa) — ETA: 6 hours, fire service only
• Cambridge/Waterloo, Peterborough Level 2 Fire
response teams — ETA 4 hours, Ire service only
• Department of National Defense (closest team —
Trenton) — response is ad hoc, no guarantee of
support
• Ontario Fire College (Gravenhurst) — equipment but
limited personnel
• OPP Provincial Emergency Response Team (Bolton) —
contaminant containment and Identification only —
ETA: 2 hours if not already deployed
• Some external responders such as Office of the Fire
Marshal investioators reguire decontamination support I
7
Page 110 of 199
9d) - Report No. FD 201 1-01, Richard Playf
`!av - ` '.
EMEW04cy
A 7777
MANAGEMENT
1:1USC SIMCQEI�
CBRN Project Description
■ Since early 2006, the County of Simcoe Emergency
Planning Department has been facilitating an expert
working group to examine the efficacy of a County-wide
CBRN response team
w Early consultation with key stakeholders resulted in the
following determination:
■ For the safety of responders, victims at the scene, and the
general public, CBRN incidents require a holistic, multi-
disciplinary response that may include public safety and
security, fire suppression, contaminant containment, victim
extraction, decontamination, triage, treatment and
transportation, and site remediation.
EMEOGENCY
MANAGEMENT A s I
MCOE�i�
_.
Project Partners
"14
■ Project Working Group members represent:
• County of Simcoe Emergency Planning
• County of Simcoe Paramedic Services
• City of Barrie
■ Simcoe County Fire Chiefs Administration Group
■ Town of New Tecumseth
• Township of Oro-Medonte
■ CFB Borden
■ Ontario Provincial Police
• Barrie Police
• Simcoe Muskoka District Health Unit
M
Page 111 of 199
9d) - Report No. FD 2011 -01, Richard Playf...
1�_ _iy
EMERGENCY /n^nrrn[� �!'—
MANAGEMENT ENS` SjlMk. �S
CBRN Project Goal
w To develop a regional, multi - disciplinary chemical,
biological, radiological and nuclear incident response
team to address medical management, life safety,
and security issues at major CBRN scenes within the
County of Simcoe /City of Barrie /City of Orillia during the
gap between the incident occurrence and the potential
arrival of other specialized responders. Elements of this
multi - disciplinary approach to response may include
public safety and security, fire suppression, contaminant
containment, victim extraction, decontamination, triage,
treatment and transportation, site remediation and
environmental protection.
EMERGENCY y < ^ [G' � iv7 �y Y [ r) ' F ' ' ��"A�!'
MANAGEMENT St M +I.V'G a
Outside of Project Scope
• Response to CBRN incidents outside of the
geographical borders of the County of Simcoe
• Long -term, extensive site remediation and
clean -up
■ Will contain /control only as necessary for life safety
• Contaminant identification will be restricted by
the capacity of detection equipment and the
information gathered of available intelligence
• Cap on 2008 capital expenditures of $115,000
N
Page 112 of 199
9d) - Report No. FD 2011-01, Richard Playf
lab - 15
EMERGENCY MANAGEMENT A swe - O - E —
I
County Council Position
■ In November 2007, County of Simcoe Council
endorsed the proposed conceptual model and
have requested regular reports back that
include the following:
■ Project charier specifying key milestones and target
dates
■ Development of agency roles and responsibilities
• Financial analysis
■ Consultation results
EMERGENCY
MANAGEMENT A SWCO-E,
Proposed Solution
A
■ Cost of training, equipping and exercising a
multi-disciplinary CBRN response team in every
community is prohibitive
■ Propose a regional, multi - disciplinary CBRN
response team that would serve the needs of
each partner community
■ Model is predicated on the five pillars of
emergency management: prevention,
mitigation, preparedness, response, and
recovery
10
Page 113 of 199
9d) - Report No. FD 201 1-01, Richard Playf
\DIV) 1, '�ur
EMERGENCY
MANAGEMENT A sMCOE
Proposed Solution Continued
• Model incorporates full-time firefighters from
Barrie Fire and Emergency Service, full-time
paramedics from the County of Simcoe
Paramedic Services, and full-time police from
the Tactical Support Unit of the Barrie Police
■ Primary team would be augmented on scene by
the local fire and OPP/local police services and
would be supported by the Medical Off icer of
Health
-W
EMERGENCY 1�411NTI'lf -
MANAGEMENT S, MCOE
Response Zones
■ To minimize the impact on individual fire services, the
Simcoe County Fire Chiefs Administrative Group
proposes that response teams be created based on
geographical zones
■ Zone 1: Barrie, Essa, Innisfil, New Tecumseth, Adjala-
Tosorontio, Bradford-West Gwillimbury, CFB Borden
■ Zone 2: Clearview, Springwater, Collingwood, Wasaga
Beach, Tiny, Midland, Penetanguishene, Beausoleil
First Nation
• Zone 3: Tay, Oro-Medonte, Orillia, Severn, Ramara,
Rama Mnjikaning First Nation
11
Page 114 of 199
9d) - Report No. FD 2011 -01, Richard Playf...
�U -F)
_.�..,.
EMERGENCY ,�,{ t'
MANAGEMENT SI COE,,,,;;`�
Notification /Activation of K '
Response Team
• In the event of a significant CBRN incident that
requires the extrication of victims or potential
victims from a "hot" zone, the local fire service
will make the decision to call for the Barrie Fire
& Emergency Service response team
• Assistance from Zones 1 -3 response teams will
be requested pursuant to current mutual aid
agreements
EMERGENCY uvry crt �_ �
MANAGEMENT SIMCOE ..I,�
1
VAISC
Proposed Role: ..-.►
Barrie Fire & Emergency Service
• Under the proposed model, Barrie Fire & Emergency
Service would be the primary response team for
entering, commanding and controlling the "hot" zone
a Barrie Fire would essentially function as a contracted service for
"hot" zone entry
• Will only respond when life safety is an issue or an
extreme danger to the environment for the sole purpose
of removing victims or potential victims
• Full cost recovery for human resources and equipment
will be paid for by the host community
• Will train with all other response agencies
12
Page 115 of 199
9d) - Report No. FD 201 1-01, Richard Playf
VA _N
•
- 'r
EMERGENCY
MANAGEMENT A SIM'C''O"VE",
Proposed Role:
Host Fire Service
■ Recognize the nature of the incident; provide
initial isolation and protection of the site; provide
appropriate information to Barrie Fire &
Emergency Service and other agencies as
required
■ Establish the Incident Command System and
provide the overall Incident Commander
■ Supply a minimum of 10 NFPA compliant
operations-level personnel on scene from Zone
13
Page 116 of 199
777��
EMERGENCY
MANAGEMENT
�A stMCOE
Host/Zone Fire Service
Response Model
solcoe cwot
DRAFT
M'Wa
aom
13
Page 116 of 199
9d) - Report No. FD 201 1-01, Richard Playf
EMERGENCY
MM�A.1.11,11A— s,
Se l"ItSe COED
Moom Wyire S ervice –11
Implementation Costs: Zone
Funictlon LA"Of of
Koum of
con of
Labota Costs
Train
Training
Trainfria
Tralalg
Training
0 ations
66
5800
Racdrvn..d full-ume staff
r no
40
1 00
Overall Incident
$1106
Overall Incident
40
Command
Commender (1)
$1100
C.ndw (4)
cornmarid
'total T.kW,_g
_ S 2_2 ak
Total Trainlna
S30W
5900
ustson whit Barre Full
F O peralnans 60_
MW
Recommend itill-nnin staff
Ojw~s chw (1)
LTIL- Agn.
S1100
Total 1r �f
41990
$800
jjw
'
w
MO
• Bargaining
agreements vary
ag,oa,niants vary
• Secondary pants
0iiewtarrilnotion (40)
Total Training
• Sn da - points
Oirwrtlarninstlan (4)
ToTidalTraining
53200
system may apply
• Based on vofu.lae,
e,$Oo on volunteer
fifefighlw average wage
Watolir, "Wage wage
LO Slftr. S 1100
To talit
31 100
sail,
Tatala
w 1 84w
Total Counrininky '.
S12,500(
Asti namedi
EMERGENCY 77777
MANAGEMENT A siMCOE
C ommunity Fire Service EXISC 1--l'."...-Pre-lis
. ..... a . ..
Implementation Costs: No Zone
Model
A
FuncfWn
L6.61 04
Hoors of
Cost of
L"b"
Training
Tralalg
Training
Cws
Oprranans
ED
$800
Recommend full-time staff
- Le — cl — n
40
$1106
Overall Incident
Command
40
$1100
C.ndw (4)
'total T.kW,_g
_ S 2_2 ak
Wis— ,ifth gw,(. Fira
IM12ions 60
5900
R�onrnrneq full -done staff
T 40
$1100
OpWittlistiii Chlal (4)
LTIL- Agn.
ATM—
Opiiralionii 1 60
$800
jjw
'
agreements vary
• Secondary pants
0iiewtarrilnotion (40)
Total Training
S32,000
SySlinns trary apply
• Based on vofu.lae,
fifefighlw average wage
LO Slftr. S 1100
To talit
Sal I
sail,
Total 1=
uslim
sjw Goals
31 ls�ow
("11,
Total 1
14
Page 117 of 199
9d) - Report No. FD 2011 -01, Richard Playf...
1a. - ;,�
EMERGENCY Uvrvlr Ofi
MANAGEMENT • -N S1MCO"E ,.*
EAI SC �•
Proposed Role: "`" ' •
Barrie Police
• Consistent members of Barrie Fire &
Emergency Service "hot" zone response team
• Scene security, evidence preservation, note -
taking in the hot/warm zone
• Ensure safety of other hot zone team members
against hazards such as booby -traps and
explosives
EMERGENCY ++na++n +rr C7-
MANAGEMENT S IMCOE �
Proposed Role:
Host Police Service
• Provide "cold" zone perimeter security,
evacuation orders, road closures as necessary
• Responsible for chain of custody of contaminant
samples
• Logistical support to the site
• Media relations and coordination with local and
County emergency information officers
15
Page 118 of 199
9d) - Report No. FD 2011 -01, Richard Playf...
EMERGENCY
MANAGEMENT
Proposed Role;
County of Simcoe Paramedic
Services
• Provide medical management of patients and
emergency responders
• Under the direction of the Incident Commander, Hazmat
Paramedics will establish a Casualty Collection Point
inside the "warm" zone to perform patient stabilization
• Patients requiring further medical treatment will be
transported to the appropriate receiving hospital
• On request, will assist allied agencies where resources
permit with decontamination and hazardous materials
management
• As a County-wide emergency response agency will train
with all other response agencies
.,..,
EMERGENCY H,xre rrr . ° y "
MANAGEMENT SIMCOE ; 17. INC Proposed Role:
Medical Officer of Health
• Assess health effects of an agent on potentially
contaminated individuals and first responders, provide
surveillance and case management for those exposed
• Working with CSPS, determine need for and method of
decontamination of exposed individuals
• Conduct on -going community surveillance and case
management for potentially exposed individuals
• Conduct environmental and public health risk
assessments
• Liaise with appropriate agencies for environmental
surety
16
Page 119 of 199
9d) - Report No. FD 201 1-01, Richard Playf
1 4 " -Qr.,
.Z11' MERG9MCY
A.EM,.TA—
Proposed Role: fAtSc
County of Simcoe Emergency
Planning
■ Facilitate working group
■ Operational policy development support
■ Initial capital investment
■ Ongoing operational coordination of training as
required
■ Ongoing operating budget support
■ Annual exercise development support
17
Page 120 of 199
f
simcoe counry
DRAF T
C13RN R.6�-.
N-Offlt- 2007
17
Page 120 of 199
9d) - Report No. FD 2011 -01, Richard Playf...
1��) a3
EMERGENCY
MANAGEMENY 5!/ViCOE Y q
Costs & Cost Recovery
• Pre - incident costs: training and equipping of staff (each
service to identify needs)
• Incident costs: fee - for - service charge by Barrie Fire &
Emergency Service; potential assistance from private
CBRN response teams
• Post - incident costs: site remediation, equipment
replacement
• Potential cost recovery: ,Environmental Protection Act
"polluter pays" principle; Transportation of Dangerous
Goods Act,' Emergency Management & Civil Protection
Act (declaration of emergency required to activate Level
2 or 3 teams); municipal fees By -laws
EF?
Page 121 of 199
9d) - Report No. FD 201 1-01, Richard Playf
) Q � - 4. .11
EMERGENCY
A-- SIMC'6"E"
MANAGEMENT Z 2,
VVINC
Community Benefits of Proposed" —1-1
Model
■ Increased public safety
■ Increased responder safety
• Cost savings
■ Service level enhancements
• Enhanced environmental protection
■ Enhanced emergency management partnerships
■ Enhanced mitigation of economic and community
disruption
• Pioneering leadership in enhanced community
emergency response
----W
EMERGENCY -,v,n oe
MANAGEMENTA s,"
MCOE .�
Alternatives to Proposed Model
■ Status quo — wait for the arrival of specialized
teams
■ Long waits, limited availability
• Increased risk to life safety
• No paramedic or police components
■ Individual community solutions
■ Cost prohibitive, limited resource capacity
• Outside of current mutual aid agreements
• Duplication of effort
M
Page 122 of 199
9d) - Report No. FD 201 1-01, Richard Playf
S 5-V )5
EMERGENCY 77777-
MANAGEMENT A SJMCQE�S
Program Participation
V ,
■ It is critical to the safety of emergency responders and
the general public to have emergency responders of all
disciplines who have been trained and equipped to
respond to CBRN events, and who exercise both their
training and equipment on a regular basis
• As a result, program can best be implemented if all
municipalities, including the cities of Barrie and Orillia,
agree to participate
■ Support of County Council, municipal Councils,
emergency response agencies and other key
stakeholders such as the Office of the Fire Marshal is
A-g4zonfial I
KE
Page 123 of 199
,,U Township of
REPORT
Proud Heritage, Exciting Future
Report No.
#HR 2011 -001
To:
Council
Prepared By:
Tamara Obee
Meeting Date:
January 26, 2011
Subject:
1 Wealth & Safety Policy
Motion #
I RECOMMENDATION(S): Requires Action I X I For Information Onlyl I I
kia recommended that:
1. Report #HR2011-0X0[ ba received and adopted;
2. That POL,HS-2'O1-01 ae amended be enacted effective February 1.2O11;
3. That the Mayor, CAC) and Senior Management Team sign the 2011 Corporate
Health &Sefety Policy Statement to be posted in all work areas of the Corporation
4. That Council considers Health & Safety key Corporate priority.
I BACKGROUND:
The Township of On*K8edonte Council, Chief Administrative Officer, Management, and
Gtu# have asignificant responsibility under the Occupational Health &, Safety Act to
ensure the safety and wellbeing of all workers and the workplace during the execution
of municipal business.
The Occupational Health and Safety Act requires that the Township's HeakhendSafetv
Policy be reviewed and repostodonmn annual basis. The policy has been reviewed
and minor changes have been made. Attached for Councils consideration iathe
updated Township ofC)no-WYadonte'a Health and Safety Policy Statement.
A Health & Safety 2010 Year in Review report shall be forthcoming in the next coming
weeks outlining the actions taken in 2010 and the planned program amendments for
2011.
HUMAN RESOURCES
Report No. HR 2011 -001
January 26, 1
Page of 2
Page 124 of 199
Nome
Occupational Health &Safety Act
Health & Safety Policy Statement
Chief Administrative Officer
Joint Health & Safety Committee
POL-HS-2-01-01 the Corporation nf the Township of{]ro-k8odonte Health @Safety
Policy Statement
The Township of Oro-Medonte remains committed to the safety of our workers and over
the past three years has and continues to make significant improvement to the Health &
Safety program.
Respectfully submitted:
Manager Health m Safety, Human Resources
HUMAN RESOURCES
Report No. HR 2011 -001
January 2m.2n/1
Page 2 of 2
Page 125 of 199
9e) - Report No. HR 201 1-01, Tamara Obee, ...
T, I
a fe�
Proud Hvritn�e, Excithig Future
POL-HS-2-01-01
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
HEALTH AND SAFETY POLICY STATEMENT
The Township of Oro-Medonte is committed to the objective of protecting our employees from
accidental injury and Municipal property and facilities from loss.
At the Township of Oro-Medonte, we value a supportive and respectful environment, which
includes a healthy and safe work environment. We are dedicated to the objective of reducing risk
of injury and will comply with all legislative requirements as they apply to design, operation and
maintenance of facilities and equipment.
The Township of Oro-Medonte, as an employer, through Council, accepts the responsibility for
providing employees with safe and healthy workplaces. Every effort will be made to promote and
provide work environments and attitudes that reduce or eliminate foreseeable hazards which may
result in personal injuries, illnesses, fire security, losses, damage to environment and property.
The Chief Administrative Officer and the entire Senior Management Team acknowledge their
duties under the Ontario Occupational Health & Safety Act and its regulations, and accept their
respective responsibility for providing their employees with safe and healthy workplaces.
Supervisors are responsible for providing employees with equipment and materials that protect
them from workplace hazards, as well as providing instructions, training, and/or supervision
required to carry out the work safely. Supervisors will be held accountable for ensuring the
employees comply with the Ontario Occupational Health & Safety Act and its regulations, and
also for implementing the policies, procedures and practices of the workplace.
Every employee must protect their own health and safety and the health and safety of others by
working in compliance with the law and with safe work practices and procedures established by
the Township of Oro-Medonte. Each employee must accept responsibility for bringing to the
attention of supervisors any condition or practice not in agreement with this policy.
The Township of Oro-Medonte expects all employees will make a personal commitment to health
and safety as a way of life. It is in the best interest of all to consider health and safety in all our
activities, both on and off the job.
Signed the 1" day of February, 2011.
Mayor
Director, Transportation & Environmental
Services
Director, Recreation & Community
Services
Director, Fire & Emergency Services
Director, Corporate & Strategic Initiatives Manager Health & Safety, Human
Resources
Chief Administrative Officer
Director, Finance Treasurer/
Deputy CAO
Director, Corporate Services/Clerk
Director, Development Services
Page 126 of 199
gf - Report No. [)S 2011-001 Leigh
'
REPORT
Proud Heritage, Exciting Future
Report No.
To:
Prepared By:
DS 2011 -001
Council
Andria Leigh, Director of
Meeting Date:
Subject: Review of Places to
Motion #
January 26, 2011
Grow —Growth Plan
Amendment No. 1, Township
of Oro-Medonte Submission
Roll #:
R.M.S. File #:
Al 6 41162
RECOMMENDATION(S): Requires Action F-_ For Information Only[]
khsrecommended:
1. THAT Report No. DS2011f}O1 be received and adopted; and
2. THAT a response be submitted under the 1
being the Township's formal response on the Proposed Amendment No. 1 to the Growth
Plan for the Greater Golden Horseshoe, 2006 to the Minister of Infrastructure; and
3. That the County of Simcoo be provided a copy of the Township's submission.
I BACKGROUND:
Dn October 28 0]1O the Minister ofInfrastructure, Honorable BobOhianaUi. released the
proposed Amendment I to the Growth Plan for the Greater Golden Horseshoe, 2006 which
includes an amendment and implementation tools for the Simcoe Sub-Area. The Minister
provided a consultation period for the submission of comments on the Proposed GPA 1 with a
deadline of January 31,2O11. The Province's required EBR posting of the proposed
Amendment also notes that comments should be posted no later than January 31, 2011.
The Growth Plan for the Greater Golden Horseshoe, 2OOG came into effect om June 1E\2OUG
and was intended boprovide the policy framework bn implement the Province's vision for
stronger managed growth to 2031 and to recognize the realties facing cities and smaller
communities which cannot be influenced bygovernment. The Plan was intended 1oguide
decisions ona range ofmatters including: transportation, infrastructure, land use planning, built
form and housing, natural heritage and resource protection. The Plan was prepared in order k7
build on other key government initiatives such as the Provincial Policy Statement. Schedule
of the Growth Plan provided the population and employment forecasts for the County of Simcoe.
DEVELOPMENT SERVICES Meeting Date January 26, 2011
Report No. DS 2011 -001 Page 1 of 9
Page 127 of 199
gf - Report No. [)S 2011-001 Leigh
'
|n June 2009 the Province released the SimcoeArea: A Strategic Vision for Growth paper that
established a vision for sustainable growth in the Simcoe sub-area to: manage growth, boost job
creation, improve quality of life, and curb urban sprawl and protect the natural environment and
agricultural lands. AJ the same time this paper was released the Lake Simooe Protection Plan
and the Barrie-Innisfil boundary act were also released by the Province. The Strategic Vision
paper indicated the intent of the Province to prepare a proposed amendment to the Growth
The Strategic Vision paper identified six next steps necessary Uz guide growth and development
in the Simcoe sub-area as follows:
a. Resolution of the Banie- isfil boundary issue through introduction of legislation io
adjust the municipal boundary (completed);
b. Finalization and implementation (f the Lake Simone Protection Plan (cmmp|etod);
c. Preparation ofa Proposed Amendment to the Growth Plan, for the SimooeSub-area
(Amendment subject ho this naport);
d. Municipal adoption of official plan amendments that conform with the Growth Plan.
e. Undertaking a Simcoe area infrastructure plan, including a strategy for water and
wastewater in the Simcoe area that includes mechanisms for coordinating service
delivery.
f. Undertaking an area transportation study that conforms with the Growth Plan.
Proposed Amendment 1 was released on October 28,2O|Oby the Province which builds onthe
Strategic Vision paper and the consultation input that was received by the Province and
focuses on four key areas for ensuring long-term sustainable growth in the Simcoe sub-areas
by:
• Identifying urban nodes that are the focus of growth and intensification to help curb
sprawl;
• Providing population and employment growth forecasts for all communities in the
Simcoe area to ensure that growth is focused where it can best be accommodated;
• Requiring the communities tn assess the land they need 1omeet their forecasted growth
by2O31. and manage the supply of lands available for development; and
• Identifying focused, strategic industrial employment area along Highway 400 to support
job creation, manufacturing, and industrial activities and economic employment districts
that can support local employment
A series of actions will be required in order to implement the Amendment including: detailed
policies regarding strategic industrial emp|oymentanaao/economic employment districts,
proposed alternative intensification and density targets, potential transition provisions,
timefname for municipalities to bring their official plans into conformity with the Amendment.
On December 1/L201O the Township submitted a request 10 the Minister to extend the
consultation period in order to provide adequate time for the Township to adequately assess
and respond to the proposed Amendment 1; on the basis of the municipal elections held on
October 25, the long transition period for the newly elected Council, and the necessity to bring
up to speed new Council members on these complex planning policies and their potential long
term implications. Tb date our request for such on extension has not received favorable
response from the Minister and therefore this report addresses the Township's proposed
response on Amendment 1 to ensure initial comments are submitted to the Minister by the
established January 31,2011deadline. |n the event that an extension ie granted, the Township
would reserve the right to provide further comments on this important planning matter that will
impact the future ofDro-K4edonta.
DEVELOPMENT SERVICES Meeting Date January 26, 2011
Report No. DS 2011 -001 Page 2 of 9
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gf - Report No. [)S 2011-001 Leigh
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Amendment proposes new policies that will dramatically impact municipalities by altering the
anticipated growth rates and further will impact other municipal program s/dinactimnm such aethe
Township Official Plan and Zoning By-law, future servicing p|mno Recreation Master Plans,
Strategic Planning, Capital projects, Development Charges Studies and By-laws, and Long-term
Budgets. The implications of the amended growth rates will have a fundamental implication on
long term planning within the Township and is a key consideration in the Township's submission
comments. Amendment provides the most significant documentation by the Province inlocal
planning in the past two decades and as currently drafted would have significant implications on
planning in not only the Township but the County ofGim000aaawhole.
The Amendment also proposes through the transition and implementation tools to potentially
involve the Township in a series of legal disputes in order to achieve the altered growth
allocations through the down designation or phasing of previous approvals. |n addition the
amendment proposes the potential phasing of subdivisions which have completed their approval
process and been registered. Given the fundamental shift in the principles established for
approvals and long term planning, it is anticipated that significant legal disputes could arise as a
result of decisions to un-clesignate or phase developments to achieve the allocation targets
provided by the Province. The policies required tobe established in order to conform with
Amendment 1 will restrict not only residential but employment growth in the Township.
I ANALYSIS:
Township staff attended a series of the technical briefing sessions conducted by the Province,
and also participated in meetings with the County of Simcoe planning staff and each of the local
municipalities planning staff in order to collectively discuss the proposed Amendment and the
potential implementation concerns. Detailed further inthe analysis are the Township's specific
comments/ concerns with the proposed Amendment; however it should be noted that a number
of these would be consistent comments/concerns from the County of Simcoe and its member
While diorecognized that overall Proposed Amendment 1 document does provide for good
planning policy; there are a series of issues that are discussed in further detail below which the
Township would request the Province to provide further consideration and/or amendment to as
1. Interim Settlement Area Boundaries (ISAB)
The proposed Amendment introduces the concept of Interim Settlement Area Boundaries
(|SABo). Section 6.3.3.1 of the proposed Amendment requires that the County, in consultation
with the lower-tier municipalities in the County, delineate an interim settlement boundary
(|SAB) in the County Official Plan within each settlement area with lands in excess of what is
needed based on the population and employment forecasts for 2O31. Aa noted below, the
population and employment forecasts for the Township have been reduced in the proposed
Amendment 1 document and therefore the Township maybe in apoaihon within our settlement
areas to identify areas of lands which are unable to be developed within this planning period
until the 20l1 census and allocation review noted below imcompleted.
The requirement for the |SABehobe delineated in both the County ofSimooe Official Plan and
the Township Official Plan would appear to be excessive and would require even for minor
corrections, amendments to both the County and Township plans, a full Municipal
DEVELOPMENT SERVICES Meeting Date January 26, 2011
Report No. DS 2011 -001 Page 3 of 9
Page 129 of 199
gf - Report No. CIS 2011-001 Leigh
'
Comprehensive Review and a Provincial planning review and approval process. It is
recommended that m more effective resolution would be for the County Plan to provide the
policy framework for the delineation of the ISABs; and that thedelineation of the |SA0ebo
required in the Township's Official Plan which requires approval by the County of Simcoe. The
revision would provide for the delineation of ISABs to be a local decision making process
between the County and the local municipality.
Decisions made by the Township regarding the delineation of the |SABa could result in
significant legal exposure for the Township should it be determined that specific approvals (draft
plan, registered plan, or Official Plan designations) which have been the basis for a developer
proceeding are now identified in the portion of the settlement area scheduled for future planning
and development. |tis therefore recommended that the Province consider decisions
made regarding the USABs tmbe non-appealable to the OMB, consistent with the
expansion oY settlement area boundaries.
2. Population and Employment Allocations
The Growth Plan for the Greater Golden Horseshoe, 2006 provides the distribution of
population and employment for the County of Simcoe (as a whole) in Schedule 3. Proposed
Amendment provides the distribution of population and employment for the County of Simcoe
(divided by municipality) in Schedule 7.
The County of Simcoe, with the assistance of Hemoon Consulting, completed u growth
Management Study in May 2008 which identified population and employment allocations for
each |uoa| municipality that were incorporated into the adopted County Official Plan in
November 2008. The population allocation identified for [>n»-K8edonte was 28,100 and the
employment allocation was 6 In both the Strategic Vision paper and proposed Amendment
1 the Township's population allocation went down from 28.100 identified in the adopted County
of Simoom Official Plan to 27,000 and the employment allocation was reduced from 6,200 to
6,000.
The Township recognizes that the population and employment allocations are intended to be
reviewed every five years in accordance with Section 2.2.1.2 of the Growth Plan and may be
revised. However the current allocations provide for population and employment for a planning
horizon to 2031; and necessitate the Township reviewing current and proposed designations,
draft plans approvals, and registered plans to determine how the identified allocations can be
achieved.
In order to convert this decrease in population of 1100 persons using the population
per household being 2.5, the decreased population translates into a decrease of 440 dwellings
of the planning period. The 2OOG census identifies o population for Oro-yNmdonteuf2O,800
which translates into 8320 dwellings; the proposed Amendment identifies a population allocation
of 27 in 2031 which translates into 10,800 dwellings. Over the planning period from 2006
-2031 a total of 2480 dwellings is allocated to Oro-Medonte or an average of 99 dwellings per
year. In reviewing our building permit records from 2006-2010 the Township has averaged 63
dwellings per year. These allocations as identified in Schedule 7cfproposed Amendment 1 are
required tobe reviewed and updated every five years. These allocations for the entire County
of Simcoe are also identified in Schedule 3 of the Places to Grow Growth Plan and collectively
required tobe reviewed and updated every five years. It io recommended that the review
and update ofSchedule 7 o Amendment 1 and Schedule 3ta the Growth Plan occur om
the same timetable through consultation with the County of Simmcoe and its member
DEVELOPMENT SERVICES Meeting Date January 26,2011
Report No. DS 2011 -001 Page 4 of 9
Page 130 of 199
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With the proposed reduction in population allocation proposed by Amendment 1, the Township
is required to review all current Official Plan designations, draft approved & registered plans of
subdivision and determine based on all data where and how the proposed allocation can be
achieved. As discussed further in this report, the Province provides some implementation tools
for municipalities to utilize in order to achieve the population allocation of 27,000; however as
Council should be advised of the potential legal ramifications of phasing planning approvals or
un-designating |undm.
The County of Simcoe had retained Hemson Consulting to assist with the preparation of a land
budget for the County which included a breakdown by municipality of the units under application
(registered and draft approved), proposed or pending developments, unit potential on
designated greenfield lands with no application, and a total residential unit potential. Upon
review of these numbers the total residential unit capacity for the Township is 3187. An
additional 376 units would be required to be included for the units completed from 2006-2010,
for u total unit capacity of35S3. The Township's current existing dwelling units (2OUG)was
8320 and with the unit potential a total of 11883 dwelling units could be completed by the end of
the planning period in 2031. This would equate toapopulation of 27,212. To achieve the
Province's population allocation of 27,200 a total of 11,790 dwelling units is available. On this
basis the difference between the 11883 (Township potential) and the 11790 (Province
allocation) io98 dwelling units.
On the basis of the above, an additional 93 dwelling units (approximately) will be required to be
identified to be phased and reviewed further at the end of the planning period in 2031, or
pending revised allocation o1 the time of the 5 year reviews by the Province. This will ba
necessary in order toachieve the population allocations identified by the proposed Amendment
The approval of the Lake Simcoe Protection Plan and its potential implications on development
within this watershed would require the Township during its Official Plan conformity exercise to
assess the continued potential to encourage major development (Secondary plans) within this
watershed. To date in the Hawkootona settlement area there has been o lack of interest iu
initiate the required Secondary Plan and no applications for development have been submitted
to the Township. |tia therefore recommended to Council that the required reduction in
allocation for the Township could b hi d by reconsidering the potential for development in
the HawkomXone settlement area. The Township will be required to complete ocomprehensive
growth review of all the settlement areas to assess unit potential, identify interim settlement area
boundaries, and ensure conformity with Provincial and County plans.
In addition, the Township has received correspondence indicating an interest for additional
development on lands already designated in the Oro Station settlement area, the former Edgar
Occupational Centre lands, additional lands already designated in the Warminster settlement
area, and potential expansion within the Guthrie settlement area. Given the current constraints
on population allocation, each of these will be required to be assessed further during the
comprehensive Official Plan review to be initiated in 2011. As noted in the work completed by
Hemaon Consulting in regards tothe County Official Plan, a unit potential for designated
greenfield lands (lands not developed within a settlement boundary) has already been included
in the allocation. During the Official Plan review the Township will be required to review the final
allocation reduction that can be achieved by phasing and or un-designating lands within the
8aw4naahone settlement area.
DEVELOPMENT SERVICES Meeting Date January 26, 2011
Report No. DS 2011 -001 Page 5 of 9
Page 131 of 199
gf - Report No. CIS 2011-001 Leigh
'
Ou+W1edonte due to its proximity tn the GTA its geographic location next tn Lake Simooeand
Bass Lake, its recreational amenities which continue to bring visitors and new residents,
has aseasonal population and seasonal dwelling units of approximately 1O-15%. The
seasonal development allocation has not been recognized or removed from the
population allocations discussed above, further clarification bythe Province unthis
matter |srequired.
It is the Township's understanding that the Province has initiated a review of the forecasts
contained within Schedule 3 of the Growth Plan; amendments to the forecasts contained in
Schedule 3 will necessitate amendments to Schedule 7 of proposed Amendment 1.
3- Seasonal Population
The population allocations identified in Schedule 7of proposed Amendment 1 do not include
seasonal population and therefore additional clarification from the Province is requested in this
regard. The Township of Oro-Medonte currently has a seasonal population location both along
Lake Simcoe and Bass Lake, and also associated with the Skyline — Horseshoe Valley
settlement area related io recreational development. The Township currently contains 8382
dwelling of which it is estimated that 1104, or 13% of the dwellings are occupied on a seasonal
basis. Through the County cf Simooa Growth Management process, the residential unit
potential does not reflect the developments which would be of a seasonal nature and should
therefore not ba included in the growth planning allocations to2031.
4. Local Official Plan Conformity
The proposed Amendment 1 states that the Minister "will consider setting an alternative date of
less than 3 years for the Official Plan for the County, City of Barrie, City of Orillia and lower tier
municipalities to be brought into conformity with the Amendment."
The Township ld request that separate dates b established for the County of Simcoe and
the lower tier municipalities given that the decisions regarding the County Official Plan are
required before the lower tier municipalities can complete their conformity exercise. Currently
the Township is awaiting a decision regarding the County of Simcoe Official Plan by the Ontario
Municipal Board in order to proceed with the completion of a conformity exercise for the
Township's Official Plan. Significant time and staff resources are required to bring the Township
Official Plan into conformity with the Growth Plan and with the County of Simcoe Official Plan
(not yet approved since adoption in 2008). Establishing a defined time period for local Official
Plans to be brought into conformity following the County of Simcoe Official Plan coming into
effect should provide the Province with the necessary level of certainty for the planning regime
in the County of Simcoe. It is therefore the Township's request that the Minister consider a
policy that requires that local Official Plans be brought into conformity with proposed
Amendment 1 within one year of the County of Simcoe Official Plan coming into effect.
5. Transition matters 0 Reg 311/06
To date, the transition regulations have not been released for any comments during the
proposed Amendment 1 consultation period. Any transition regulation for Proposed
Amendment 1 could have significant implications on "in process" applications, and therefore the
Township would request that m draft of the regulation should be provided for review and
comment prior tm1t coming into effect.
DEVELOPMENT SERVICES Meeting Date January 26, 2011
Report No. DS 2011 -001 Page 6 of 9
Page 132 of 199
gf - Report No. [)S 2011-001 Leigh
'
6. Economic Employment District - Lake Simcoe Regional Airport
Policies 6.4.2 and 6.4.3 provide the policy framework for consultation between the province,
County, and Township io determine the location, permitted uses, lot sizes, and any additional
policies and definitions to be applied to the Lake Simcoe Regional Airport Economic
employment district. The proposed boundary io identified on Figure 3of the proposed
Amendment and reflects the boundaries contained currently within the Township's Official Plan.
Within the Implementation section the permitted uses identified for the Lake Simn000Regional
Airport economic employment district are "limited hm airport facilities and accessory uses, airport-
related manufacturing, assembly, maintenance, processing, warehousing, fabrication, storage
and warehousing, research establishments, wholesaling establishments, and office uses. yWo]nr
retail and residential uses are not permitted." On the basis ofmore recent discussions m/e
would request the Province to add airport related training facility as an additional
permitted use which would be consistent with the Township's Official Plan.
7. U —Legal andMmanoal|mp|ications,OMB appeals
The Implementation Section of Proposed Amendment 1is not intended to form part of the text
of any amendment to the Growth Plan; however the section does establish other actions
necessary to implement Amendment 1.if approved. This section includes:
- Proposed size, location, and other policies regarding economic employment district that
may be issued by the Minister
- Proposed alternative density and intensification targets
- Possible transition provisions that may be set out inaregulation
' Proposed time frame for municipality to bring their plans into conformity
Each of these matters, as it relates to the Township, has been discussed in more detail in
previous sections of the report.
There are rm direct financial implications at this time with the provision of the Township's review
comments; however as noted throughout this report there will be financial implications should
the Amendment, ee drafted, be approved hy the Province.
Growth planning with the delineation of settlement area boundaries and the limits of population
and employment allocations will have significant impacts beyond the land use planning field.
Municipalities rely on population and employment allocations to assist with: capital forecasts
and long-term planning, development charges studies and by-laws, master plans (Recreation,
Fire). The proposed decrease in allocation to Oro-Medonte will have financial consequences for
the Township.
In addition, it is noted that proposed Amendment 1 will lead to significant costs associated with
delineating the Township's ISABs and defending those decisions at the OMB. This would bea
direct cost associated with implementing a Provincial policy.
DEVELOPMENT SERVICES Meeting Date January 26, 2011
Report No. DS 2011 -001 Page 7 of 9
Page 133 of 199
gf - Report No. [)S 2011-001 Leigh
'
The Township therefore request that the Province consider m financial assistance
program to offset the additional costs that have and will be incurred mem direct result n0
the Province's decision tp become directly and intimately involved in population and
employment allocations and settlement area boundary planning od the local level imthe
SimmooeSub-Areo.
Provincial Policy Statement
Places ho Grow Growth Plan
County Official Plan
Planning Act
I CONSULTATIONS:
Manager, Planning Services
None
Proposed Amendment 1 to the Growth Plan provides a clear indication from the Province of
their intent tn have an active role in growth management and local land use planning decision
making in the County ofSimnoe for the next planning period to2U31. |n addition tothe
proposed Amendment 1 document, the Province has formally advised the Township requiring
notice of all decisions made by Council on planning matters for at least the next year.
It is staff's request that the Province seriously consider the Township of Oro-Meclonte's
comments and input on Proposed Amendment 1 to the Growth Plan for the Greater Golden
Horseshoe, 2006 and will consider making the additional changes recommended, kiethe
opinion of staff that the requested amendments are consistent with the principles of the Growth
Plan for the Greater Golden Horseshoe, the principles of smart growth, and in keeping with the
Province's program of policy led local land use planning system.
It is recommended to Council that this report and the appropriate summary letter under the
Mayor's signature be submitted to the Province, being the Township's position with regard to
proposed Amendment 1 to the Growth Plan for the Greater Golden Horseshoe, 2006.
As noted in the background section of this report, the Township has submitted a request to the
Minister to extend the consultation period in order to provide adequate time for the Township to
adequately assess and respond to the proposed Amendment 1; to date no response to the
Township's request has been acknowledged.
DEVELOPMENT SERVICES Meeting Date January 26, 2011
Report No. DS 2011-001 Page 8 of 9
Page 134 of 199
9f) - Report No. CIS 201 1-001, Andria Leigh
Should the Minister provide a further extensions, the Township would reserve the right to
provide further comments on this important planning matter that will impact the long term future
of Oro-Medonte and its residents.
Respectfully submitted:
I
Andria Leigh, MCIIP�, RPP
Director of Development Services
SMT Approval / Comments: G.A.O. A p proval / Comments:
DEVELOPMENT SERVICES Meeting Date January 26, 2011
Report No. DS 201 -001 Page 9 of 9
Page 135 of 199
9g) - Andria Leigh, Director of Developmen...
To: Council
cc:
Proud Heritage, Exciting Future
From: Steven Farquharson, R.M. File #:
Intermediate Planner D14 -40837
D14 -40838
Date: January 26, 2011 Roll #:
4346-010-003-207
4346-010-003-208
Subject: 1522417 Ontario Limited
Zoning By-law Applications 2010-ZBA-09 and 2010-ZBA-10
Part of Block B, Plan M-9, Part of Block C, Plan M-9
The proposed Zoning By-law Amendment Applications 201 O-ZBA-09 and 201 O-ZBA-1 0, pertain to the
lands described as Part of Block B, and Part of Block C on Plan M-9. Both applications are to rezone
the subject lands in order to permit the future construction of a residential dwelling on the lands.
Staff prepared a report to Council on December 15, 2010 (Report DS 2010-064), recommending
approval of the applications subject to there being no driveway access along Huronwoods Drive. The
application was deferred at the request of the applicant in order to address the concerns of the
Township in relation to access to the properties. The comments received from the Director of
Transportation and Environmental Services and AECOM, expressed concerns over maintenance
issues and access to the properties from Huronwoods Drive during adverse weather conditions.
Planning Staff supported the recommendation from the Director of Transportation and Environmental
Services that the driveways be located on Algonquin Trail and the east side of Huronwoods Drive.
The applicants met with Township staff and expressed their concerns over the driveway locations as
suggested by the Director of Transportation and Environmental Services. The applicants stated that
access to the proposed dwellings would be difficult to achieve due to the grade of the property, which
was their reasoning for locating the driveway access along Huronwoods Drive. An alternative
proposal was agreed by the applicant and Township staff, that a secondary parking area would be
located on Algonquin Trail and the east side of Huronwoods Drive and that main access to the lands
would be from Huronwoods Drive as originally proposed by the applicants. These parking areas
would be used when adverse weather/road conditions prevented the lands from being accessed from
Huronwoods Drive as identified on Attachment #1.
Page 136 of 199
9g) - Andria Leigh, Director of Developmen...
Planning Staff are recommending that the lands be subject tn Site Plan Control in order toaddress
tree preservation, dwelling location and driveway access. Aa part of this process the applicant will be
required b} enter into aoite plan agreement, which will contain wording addressing the situation that
iR adverse weather/road conditions the landowners are to use the alternate parking area located on
Algonquin Trail and Huronwoods Drive. This agreement must be entered into prior to the issuance of
a Zoning Certificate and Building Permit. It is at this stage that the applicants will be required to show
a detailed site plan showing dwelling location, septic location, tree retention and driveway locations
and the alternate parking areas.
Draft by-law 2011'O17is attached for Council consideration for the rezoning of the subject lands to
permit a residential use.
Staff are recommending ho Council that the recommendations contained in the original report [}S
2O1O-064 now Ue endorsed by Council es amended through By-law 2O11-01T
Respectfully submitted
Intermediate Planner
Reviewed by:
Glenn White, MC|P. FlPP
Manager of Planning Services
Attachments: 1.Locationof Zoning By-law Amendment Applications (2010-ZBA'O9 and 2010'ZBA-1O)
and prODosed driveway and parking areas
SIVIIT Approval / Comments:
^
-2-
Page 137 of 199
9g) - Andria Leigh, Director of Developmen...
Attachment #1
A t
20"10 —ZAP O
1Pdi
2010 -ZBA 10
LLI
r)
0
't Applicant's proposed Driveway locations
gaff "s proposed Parking areas
2
Lands to be rezoned from Private Recreational (PR) Zone and
Private Recrea %anal Errcepe ion 1 (P'R *114) to
Residential One Exception 202 Hold (R1 *202(H)) Zone
-3-
Page 138 of 199
9g) - Andria Leigh, Director of Developmen
RECOM:MENDiATION(S): Requires Action For information Only
......................
It is recommended that Council:
1 . THAT Report DS 2010-064 Re: Zoning By-law Amendment Applications 2010-ZBiA-09 & 201!0
ZBA-1 0 for 1522417 Ontario Limited Part of' Block B, Plan M-9 & Part of Block C, Plan M-9 (Oro),
Township of Oro-Medonte, be received and adopted;
2�. THAT Zoning By-�aw Amendment Application 2010-MA-09, Part of Block B, Plan M-9 (Oroi),
Township of Oro-Medonte that would rezone lands from the Private Recreational (PR) Zone to the
Residential One Exception 202 Hold (Ri *202(H)) Zone on Schedule Al 6 of Zoning: By-liaw 97-95,
be approved; and
3. THAT Zoning Biy-law Amendment Application 20110-MA-10, Part of Block C, Pilan M-9 (Oro)
Township of Oro-Medontei that would rezone lands from the Private Recreational Exception 113,
(PR*113) Zone to Residential One Exception 202 Hold' (R1*202(H)) Zone on Schedule A16 of
Zoning Biy-Law 97-95;
4 TH'AT'the Clark bring forward the appropriate By-law for Council"s consideration
5. AND THAT the owners be notified of Council's deon,
BACKGROUND:
so . I# -_ N p. . A 11 - I
-M N W
7771T ii 11c mee p 1. 441 5 VA -1 wri N 1 _ CelTe cortirnenTS TrOnr7nelficers oT Me pumic
and relevant agencies. The application was circulated to internal Township Departments and outside
agencies. The Transportation and Environmental Services had concerns over driveway locations,
whiich are further discussed in! this report. There were no concerns raised by other internal
departments or eixternal agencies.
Development Services Meeting Date December 16, 201
Report No. DS 010 -064 Page I of 8
Page 139 of 199
9g) - Andria Leigh, Director of Developmen
ANALYSIS:
20110-MA-09
The subject property is located at the north-west cornier of Huronwoods Drive and Algonquin Trail
The subject land is an existing lot of record with 245 metres (803 feet) frontage • Huroinwoods Drive
and occupies an area of; approximately 2.4 hectares (6.0acres). The zoning on the lands is Privat
Recreational (PR) Zone, which prohibits a dwelling from being �ocatecl on, the lands,, which is,, why th
Zoning By-law Amendment is required.
201 O-ZBA-1 0
The subject property is located on the south-west corner of Huronwoods Drive and Algonquin Trail
The subject lanid is an existing lot of record with 56 metres (1 84 feet) frontage on Algonquin Trail, 11
metres (369 feet) frontage on Huronwoods Drive and occupies an area of approximately 1 i.6 hectare
(1.6 acres). Thie bit is currently zoned Private Recreational Exception 11 14 (PR*1 14) Zone, whic
identifies the zoniniig standards for a recreation centre and associated uses, but does not permit
single family dwelling, which is why the amendment to the Zoning equired as discusse
further below.
Not applicable.
POLICIEWLEGISLATION:
oil a v
Page 140 of 199
9g) - Andria Leigh, Director of Developmen
I lilliqvIl
Mill
Page 141 of 199
9g) - Andria Leigh, Director of Developmen
0 1, 611 10 10 1-11
I;W E61:4 1711 W ZRAWN.I.
is
CONSULTATIONS:
Township of Oro-Medonte Official Plan
Township Comprehensive Zoning By-faw
Planning Act
County Official Plan
Provincial Folicy Statement
PI,2ce to Grow
Development Services Meeting Date December 15, 2010
Report No. DS20110»064 Page 4 of 8
Page 142 of 199
9g) - Andria Leigh, Director of Developmen
I ATTACHMENTS:
I aww r # L
Schedule #3 - Driveway Location
Respectfully submitted:
Steven Farquharson, B.URPL
Intermediate Planner
OEM=
1- "A—Glenn White, IVICIP, RPIP
Manager of Planning Services
Owt
Development Services Meeting Date December 15, 2010
Report No. DS2010-064 Page 5 of 8
Page 143 of 199
9g) - Andria Leigh, Director of Developmen...
Page 144 of 199
9g) - Andria Leigh, Director of Developmen...
Page 145 of 199
9g) - Andria Leigh, Director of Developmen
Development Services Meeting Date December 15, 2010
Report No. DS2010-064 Page 8 of a
Page 146 of 199
9h\- Report No. RC 2011-4, Shawn BiOO8,[)'
REPORT
Proud Heritage, Exciting Future
Report No.
RC2011- 04
To:
Council
Prepared By:
Shawn Binns
Meeting Date:
January 26, 2011
Subject:
Oro-Medonte Tennis Club-
Horseshoe Valley Memorial
Motion #
I RECOMMENDATION(S): Requires ActIonFy For Information Oni
It is recommended that:
1. Report No. RC2O11'O4be received and adopted.
2. That the information outlined in Report RC2011-04 be communicated in the 2011
8phnu/SunnmnerBroohune.
3. That G policy be brought forward outlining the structures noted, upon finalizing the
club time with the [)vm'K0edonte Tennis Club.
4. That the fees and charges be amended toinclude to$1O.OU fee for use Of the tennis
courts.
As noted in previous staff reports regarding the development Horseshoe Valley
Memorial Park (formerly Line 4 Park), the Oro-Medonte Tennis Club a non - profit
organization has been established with a goal of providing competitive, social,
instructional and recreational tennis programming for the residents of Ovo'K8edonbe. The
intent of this report is to provide recommendations on the use of the Tennis Courts at
the Horseshoe Valley Memorial Park to balance structured club use and general public
use vvh||e providing structures to minimize the maintenance requirements ofthe courts.
ANALYSIS: I
The Oro-Medonte Tennis Club has been informally established for three years and
operated previously from the tennis courts located at Horseshoe Valley Resort.
Over the past year Township staff have been working with the club executive to
negotiate club times, pricing and programming to develop an inclusive community tennis
The club ka anticipating G5-8O members from across the Township. Toaccommodate
the club programming they will require approximately seventy two hours of available
weekly court time (approximately 50% of available time). This is atypioa| arrangement
between municipalities and Tennis Clubs, The time would be allocated for the exclusive
Recreation and Community Serv
Report No. RC2011-04
January 26, 1
Page of 3
Page 147 of 199
9h\- Report No. RC 2011-4, Shawn BiOO8,[)'
use of the club members. |n the event that 8 court io free it will be open 10 the use ofthe
general public.
The proposed arrangement for club would be8Sfollows:
• The club would be registered as non-profit organization and structured through
the Ontario Tennis Association.
• The membership fees will be $100 per couple, $6O per adult, $3O under 18.
• The club will hold and maintain minimum of $2,000,000 comprehensive liability
insurance naming the Township Vf(Jn]'K8edonte additional insured.
• Through fundraising and revenues the club will contribute an annual contribution
tVa maintenance reserve fund t0 resurface the courts in five years.
• The club will be open to all Oro-KAedonto residents.
• The club will provide programming for all skills levels and ages.
• The club will also assist with annual maintenance /aquinarnonto.
• The club will ba responsible for the expenses of any specialized equipment.
Activities such as ball hockey, skateboarding, and the use of bicycles msmcmate
damages to the acrylic tennis court surfacing. To insure the court in used solely for its
intended purpose, it is recommended that a key pad lock be installed to control access.
The Township would provide codes to the Tennis Club and residents wishing to use the
courts will be charged and annual fee of $10.00 to recover the cost and maintenance of
the lock. Residents that are non-club members will then have access to the courts
during available public time.
Another concern is the demand placed on the courts by guests of Carriage Hills Resort
and Horseshoe Valley Resort. Staff will be meeting with resort activity directors to
discuss how this may work. If the use from guests of the reanda begins to interfere with
public use, access could be controlled though securing the courts as noted above.
FINANCIAL: I
The financial impact from the club would be approximately $10,000 over 5 years
contributed to a maintenance reserve. Expenses for securing the court will be recovered
through a user fee.
The Oro Tennis Club will be an asset in the development of a social,
recreational, and competitive tennis program in the Township providing and enhancing
opportunities for the community b) become involved in tennis and in their community.
The proposed structures will minimize maintenance requirements of the courts and
develop a partnership for asset renewal.
Res pectfully Shawn Binns
. - �~
Oireotor, Recreation and Community Services
Recrea and Community Services
Report No. RC2011-04
uary 26, 2011
Page 2 of 3
Page 148 of 199
9h) - Report No. RC 2011-4, Shawn Binns, D
Recreation and Community Services
Report No. RC2011-04
iry 26, 2011
Page 3 of 3
Page 149 of 199
11@\- Corres dated January 18
Ministry of
Ministbre mm
Municipal Affairs
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and Housing
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Office or the Deputy Minister
Bureau mmannmm/stre
17L' Floor
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January 18.2O11
Memorandum To:
All Municipal Chief Administrative Officers /Clerks
From:
William Forward
Deputy Minister of Municipal Affairs and Housing
Subject: Long-standing Service Program
Amm writing Hu inform you that nominations for the 2O1O Long-standing Service Program are now open
8x years ago, our miniintry started this program tohmmu officials who have
co m p leted 25 years ov more uf service to their communities. To date, we have i d10Ue|ecte
municipal officials who have served 25 years or more and two who served more than 50 years.
Our minister, the Honourable Rick Bartolucci, and I encourage your participation in this worthwhile
program. Please submit the names cf eligible officials by and downloading the 2010
Form Nomination
Completed forms should be mailed or faxed ho the ministry's in your area 0y
March 31.%811.
Nominees will receive the certificates later this year
Nomination Criteria:
� 25 years or more uf service mn municipal 000ndl(s)smof December 1.2O1O (not noovwaedly
"
Currently serving on council in the nomination year (nominees may have served on council in
more than one municipality).
Thank you for Your continued support.
William Forward
Deputy Minister of Municipal Affairs and Housing
.oqD6x
Page 150 of 199
11 a) - Correspondence dated January 18, 20
List of Municipal Services Offices (MSO):
Larry Clay, Regional Director
MSO•Central
2nd floor, 777 Bay Street
Toronto ON' V15G 2E5
Tel: 416
Toll Free: 1-800-668-0230
Fax: 416-585-6882
E-mail:
Warren Sleeth (A), Regional Director
MSO-Eastern
8 Estate Lane, Rockwood House
Kingston ON K71VII 9A8
Tel: 613-548-4304
Toll Free* 1-800-267-9438
Fax: 613-548-6822
E-mail: w arren sleetlp rlt ntirio.ca
Michellne Riopelle, Regional Director
MSO-Western
659 Exeter Road, 2nd floor
London ON N6E 1L3
Tel: 519-873-4020
Toll Free: 1-800-265-4736
Fax: 519-873-4018
E-mail:
jo.qn
Lynn Buckharn, Regional Director
MSO•Northeast
159 Cedar Street, Suite 401
Sudbury ON P31E 6A5
Tel: 705-564-0120
Toll Free: 1-800-461-1193
Fax: 705-564-6863
E-mail: lyLinl2qLIcA1, g%jKio. ca
jqj( L
Joe van Koeverden, Regional Director
MSO-Northwest
435 James Street South, Suite 223
Thunder Bay ON P7E 6S7
Tel: 807-475-1651
Toll Free: 1-800-465-5027
Fax: 807- 475 -1' 196
E-mail:
Page 151 of 199
12a) - Correspondence from City of Barrie
AGENDA
Senior & Elected Officials Workvhop
February 16, 2011
City of Barrie
Southshore Community Centre
205 Lakeshore Drive
Coffee /Snacks Available
9:00 — 9:15 Introductions
9:15 -10:30 Myth, Directions & Reality
Why Emergency Management Now?
Emergency Management Programs
10:30 - 10:45 Break
10:45 - 12:15 Making Tough Decisions
To Declare or not to Declare
Putting Structure to Chaos
12:15 -1:15 Lunch
1:15 - 2:450 Personal Preparedness &
Business Continuity Planning
2:45 — 3:15 Further questions & conclusion
Page 152 of 199
15a) - A By -law to Govern the Proceedings ...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2011 -11
A By -law to Govern the Proceedings of Council and Committees /Technical
Support Groups of Council in the Township of Oro - Medonte
and to Repeal By -law No. 2010 -080
WHEREAS Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended
states that every municipality and local board shall pass a procedure by -law for
governing the calling, place and proceedings of meetings;
AND WHEREAS Section 238(2.1) of the Municipal Act, 2001, S.O. 2001, c.25, as
amended states that the procedure by -law shall provide for public notice of meetings;
AND WHEREAS the Township of Oro - Medonte By -law No. 2010 -080, being a by -law to
govern the proceedings of Council and Committees /Technical Support Groups of
Council in the Township of Oro - Medonte was passed under the authority of the
Municipal Act, 2001, S.O. 2001, c.25, Section 238(2);
AND WHEREAS the Council of the Corporation of the Township of Oro - Medonte
deems it expedient to repeal By -law No. 2010 -080 so that Council may reflect the
current practices, procedures and statutory requirements of Council and
Committees /Technical Support Groups of Council;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
1. That the proceedings of Council and its Committees /Technical Support Groups,
the conduct of the Members and the calling of meetings shall be governed by the
provisions and regulations contained in Schedule "A ", attached hereto and
forming part of this by -law.
2. That the current edition of "Robert's Rules of Order Newly Revised" shall be the
basis of interpretation for questions of procedure or order not provided for in
Schedule "A ".
3. That should any section, subsection, clause, paragraph or provision of this by-
law be declared by a court of competent jurisdiction to be invalid, the same shall
not affect the validity of the by -law as a whole or any part thereof, other than the
provision so declared to be invalid. Any provincial Statutes imposed contrary to
this by -law shall take precedence.
4. That this by -law may be cited as the "Procedural By -law ".
5. That By -law No. 2010 -080 is hereby repealed in its entirety.
6. This by -law shall take effect on the 31 day of January, 2011.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 26 DAY
OF JANUARY, 2011.
Irate• �• 1: 71.7: 7nrr[• PH7 �r. I�r• PJ1�6y :II1.7�•7:Z•>l���I�•Ll�rr�
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 153 of 199
15a) - A By -law to Govern the Proceedings ...
Schedule "A" to By -law No. 2011 -011
Page 2 of 23
Schedule "A"
to By -law No. 2011 -11 for
The Corporation of the Township of Oro - Medonte
IIki U] */
1.0
DEFINITIONS
2.0
NOTICE OF MEETING
3.0
CALLING, PLACE AND TIME OF MEETINGS
3.1
Inaugural Meeting of Council
3.2
Regular Meeting Schedule of Council
3.3
Council Meetings - Special
3.4
Committees or Technical Support Groups of Council Meetings
3.5
Time Meetings to Commence
3.6
Clerk Required
3.7
Time Meetings to Adjourn
4.0
QUORUM
4.1
Quorum - Council
4.2
Quorum - Committees or Technical Support Groups of Council
4.3
Attendance
4.4
Non - Attendance - Committees or Technical Support Groups of Council
5.0
OPEN AND CLOSED MEETINGS - GENERAL
5.1
Open Meetings
5.2
Closed Session Meetings
6.0
HEAD OF COUNCIL
6.1
Chair- Council
6.2
Duties of Chair
6.3
Vacate the Chair- Head of Council
6.4
Absence from Council Meeting
7.0
CHAIR-
COMMITTEES OR TECHNICAL SUPPORT GROUPS OF COUNCIL
7.1
Absence from Committee or Technical Support Group Meeting
8.0
CONDUCT
8.1
Conduct - Members of Council
8.2
Conduct - Committees or Technical Support Group Appointees
8.3
Conduct - Members of the Public
9.0
RULES OF DEBATE
9.1
Rules of Debate - Head of Council /Chair
9.2
Rules of Debate - Members
9.3
Rules of Debate - In Council /Committee
10.0
VOTING
10.1
Voting - Head of Council
10.2
Voting - Chair of Committee or Technical Support Group of Council
10.3
Voting on Questions
10.4
Failure to Vote
10.5
Appeal of Declaration of Result
10.6
Equality of Votes
10.7
Recorded Vote
10.8
Voting - Closed Session Meeting
11.0
MOTIONS
/RECOMMENDATIONS
11.1
Motions /Recommendations - General
11.2
Withdrawal of a Motion
11.3
Motion to Amend
11.4
Notice of Motion
11.5
Motion to Reconsider
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Schedule "A" to By -law No. 2011 -011
Page 3 of 23
12.0 AGENDA AND MINUTES
12.1 Council Agenda
12.2 Committee Agenda
12.3 Verbal Matters
12.4 Announcements
12.5 Minutes — Council and Committee
13.0 PUBLIC MEETINGS /PUBLIC INFORMATION SESSIONS
14.0 PETITIONS AND COMMUNICATIONS
15.0 DEPUTATIONS /DELEGATIONS
16.0 BY -LAWS
17.0 CONFIRMATION BY -LAW
18.0 SUSPENSION /AMENDMENT OF PROCEDURE
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Page 4 of 23
1.0 DEFINITIONS
That in this By -law:
a) "Closed Session" means a meeting, or portion thereof, closed to the public in
accordance with Section 239 of the Municipal Act, 2001, as amended.
b) "Committee" means an advisory committee or technical support group of
Council or similar entity.
c) "Agenda" means a list of all items to be considered by the Council /Committee
at the meeting for which the agenda was published.
d) "Chair' means the person presiding over a meeting of a Council or
Committee /Technical Support Group.
e) "Clerk" means the Clerk of the Township of Oro - Medonte, or the Deputy
Clerk, or the Committee Coordinator, acting in the capacity of the Clerk in
his /her absence, or a person who the Clerk has delegated authority to in
accordance with Section 228(4) of the Municipal Act, 2001, as amended.
f) "Consent Agenda" means a list of items on the agenda containing
recommendations from staff as to their disposition, all of which may be
adopted by one motion, but any of which may be transferred to the regular
agenda for consideration upon the request of a member.
g) "Council" means the Council of The Corporation of the Township of Oro -
Medonte.
h) "Deputation /Delegation" means a person or group of persons who address
Council /Committee on behalf of an individual or a group for the purpose of
making a presentation.
i) "Head of Council" means the Mayor of The Corporation of the Township of
Oro - Medonte or the Deputy Mayor acting in the capacity of the Mayor in
his /her absence.
j) "Holiday" means:
(i) any holiday as defined in the Section 88 of the Legislation Act,
2006. S.O. 2006, c.21, Sched. F,
(ii) any day proclaimed by the Head of the Council as a Civic Holiday.
k) "Improper Language" means the use of profane, indecent or obscene
language.
1) "Local Board" means a public utility commission, transportation commission,
board of park management, board of health, planning board, or any other
board, commission, committee, body or local authority established or
exercising any power or authority under any general or special act with
respect to any of the affairs or purposes of a municipality or of two or more
municipalities or parts thereof.
m) "Meeting" means any regular, special, committee or other meeting of Council,
or a local board or of a committee of either of them.
n) "Member" means a member of the Council, including the Head of Council, or
a member which Council has appointed to a Committee /Technical Support
Group.
o) "Notice of Motion" means an advance notice to members of a matter on which
Council will be asked to take a position.
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p) "Recorded Vote" means the recording of the name and vote of every Member
on any matter of question.
q) "Resident" means an individual who resides or rents /owns property within the
boundaries of the Township.
r) "Special Meeting" means a meeting not scheduled in accordance with the
approved schedule of meetings.
s) "Technical Support Group" means an advisory committee where less than 50
per cent of the members are members of Council of the Township of Oro -
Medonte.
t) "Township" means The Corporation of the Township of Oro - Medonte.
2.0 NOTICE OF MEETING
a) The Clerk shall ensure that the agenda for each regular meeting of
Council and Committee shall be posted to the Township website on the
morning of the first business day of the week of the meeting.
b) Notice of a Special Council Meeting shall be given to the public by posting
of the Agenda on the Township website as soon as is practicable after
notice of the Special Meeting has been given.
C) The Mayor or Chair may, if it appears that a storm or like occurrence will
prevent the members from attending a meeting, postpone that meeting by
advising the Clerk and as many members as they are able to reach.
Postponement shall not be for any longer than the next regularly
scheduled meeting.
d) The Clerk, or designate, shall provide notice of cancellation to Council,
Staff, Media and all other interested parties a minimum of two (2) hours,
whenever possible, in advance of any meeting, public meeting, hearing, or
information session in the case of severe inclement weather.
3.0 CALLING, PLACE AND TIME OF MEETINGS
3.1 Inaugural Meeting of Council
a) The Inaugural Meeting of Council shall take place at 7:00 p.m. on the first
Wednesday of December following a regular election.
b) The Mayor -elect and Clerk shall be responsible for the location, content
and format of the agenda for the Inaugural Meeting and all arrangements
for the Inaugural proceedings.
C) That prior to the commencement of the first meeting of the newly elected
Council, the Clerk in consultation with the Mayor, shall establish the
seating arrangement to be used for the Term of Council, or portion
thereof.
3.2 Regular Meeting Schedule of Council
The regular schedule of meetings for the Council of The Corporation of the
Township of Oro - Medonte shall be:
a) Council Meetings on the first, second and fourth Wednesday of each
month (except January, July August and December — as defined further in
this section).
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b) The public session meeting on the first Wednesday of the month will
commence at 10:00 a.m. The meeting may commence up to 1 hour
earlier to deal with Closed Session Items. In the event that Council
concludes discussion on the Closed Session Items prior to the 10:00 a.m.
public session, Council will rise and recess and reconvene at 10:00 a.m.
for the reporting of the Closed Session Items during the public session.
Any matter which is not concluded during the preliminary Closed Session
will be carried forward to the Closed Session Items (Unfinished Items)
towards the end of the meeting agenda.
C) The public session meetings on the second and fourth Wednesdays of the
month will commence at 7:00 p.m. The meeting may commence up to 1
hour earlier to deal with Closed Session Items. In the event that Council
concludes discussion on the Closed Session Items prior to the 7:00 p.m.
public session, Council will rise and recess and reconvene at 7:00 p.m. for
the reporting of the Closed Session Items during the public session. Any
matter which is not concluded during the preliminary Closed Session will
be carried forward to the Closed Session Items (Unfinished Items) towards
the end of the meeting agenda.
d) During the month of January, meetings shall be held as follows:
i) There shall be no meeting the first Wednesday of the month;
ii) Council meetings shall be held on the second and fourth
Wednesday of the month commencing at 7:00 p.m. The meeting
may commence up to 1 hour earlier to deal with Closed Session
Items. In the event that Council concludes discussion on the
Closed Session Items prior to the 7:00 p.m. public session, Council
will rise and recess and reconvene at 7:00 p.m. for the reporting of
the Closed Session Items during the public session. Any matter
which is not concluded during the preliminary Closed Session will
be carried forward to the Closed Session Items (Unfinished Items)
towards the end of the meeting agenda.
e) During the months of July and August, a Council meeting shall be held on
the Wednesday of the week, in which the 15 day falls between Sunday
and Saturday with the public session commencing at 10:00 a.m. The
meeting may commence up to 1 hour earlier to deal with Closed Session
Items. In the event that Council concludes discussion on the Closed
Session Items prior to the 10:00 a.m. public session, Council will rise and
recess and reconvene at 10:00 a.m. for the reporting of the Closed
Session Items during the public session. Any matter which is not
concluded during the preliminary Closed Session will be carried forward to
the Closed Session Items (Unfinished Items) towards the end of the
meeting agenda.
f) During the month of December, meetings shall be held as follows:
The public session meeting on the first Wednesday of the month
will commence at 10:00 a.m. The meeting may commence up to 1
hour earlier to deal with Closed Session Items. In the event that
Council concludes discussion on the Closed Session Items prior to
the 10:00 a.m. public session, Council will rise and recess and
reconvene at 10:00 a.m. for the reporting of the Closed Session
Items during the public session. Any matter which is not concluded
during the preliminary Closed Session will be carried forward to the
Closed Session Items (Unfinished Items) towards the end of the
meeting agenda.
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Page 7 of 23
ii) The public session meeting on the second Wednesday of the
month will commence at 7:00 p.m. The meeting may commence
up to 1 hour earlier to deal with Closed Session Items. In the event
that Council concludes discussion on the Closed Session Items
prior to the 7:00 p.m. public session, Council will rise and recess
and reconvene at 7:00 p.m. for the reporting of the Closed Session
Items during the public session. Any matter which is not
concluded during the preliminary Closed Session will be carried
forward to the Closed Session Items (Unfinished Items) towards the
end of the meeting agenda.
iii) On the third Wednesday to be held at 7:00 p.m. which shall be
dedicated to Recognition.
iv) There shall be no meeting the fourth Wednesday of the month.
g) Meetings of Council /Committee shall be held at the Township of Oro -
Medonte Administration Centre, 148 Line 7 South, Oro or any other
location within the municipality otherwise designated from time to time for
such purposes.
h) In the event that the day scheduled for a regular Council meeting is a
public holiday, civic holiday, or a day on which a Municipal Election is to
be held, the Council shall meet at the same hour on the 1 st day thereafter,
unless otherwise provided by resolution.
Where a Regular meeting of Council is to be held at a time, day or place
other than as set out in this Section, Council shall give notice, at least 48
hours in advance of such meeting, by publication on the Township
website, and if deemed appropriate by the Clerk, in a newspaper that is, in
the Clerk's opinion, of sufficient general circulation in the area to give the
public reasonable notice of the meeting.
3.3 Council Meetings — Special
a) The Mayor may, at any time, summon a Special Meeting of the Council.
b) The Clerk, in consultation with the Mayor, may summon a Special Meeting
of the Council in circumstances where Council needs to make decisions
and actions need to be taken before the next regularly scheduled meeting.
C) Upon receipt of a petition of the majority of the Members of Council, the
Clerk shall summon a Special Meeting for the purpose and at the time
mentioned in the petition.
d) No business may be transacted at a Special Meeting of Council other than
that specified in the notice of the meeting or agenda.
e) Notice of a Special Meeting of Council shall be delivered to all members of
Council at least one calendar day before the date established for the
Special Meeting.
3.4 Committees or Technical Support Groups of Council Meetings
a) Committees or Technical Support Groups wholly within the sphere of the
jurisdiction of Council may be established, revised, disbanded and
replaced as Council deems necessary.
b) All members of such Committees /Technical Support Groups shall be
residents within the municipality.
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C) The Mayor shall be an ex- officio member of all Township Committees and
Technical Support Groups where not otherwise prohibited by any Act.
d) Council of the Township of Oro - Medonte, in its sole discretion, may
amend the appointment of any public member to a Committee /Technical
Support Group during its term.
e) The provisions of this By -law, with necessary modification, shall apply to
Township Committees or Technical Support Groups and to any other
Committees or local boards established by Council from time to time
unless Council has enacted a Committee /Technical Support Group
specific procedural by -law.
f) Meetings of Committees or Technical Support Groups of Council shall be
scheduled by the Township.
g) In the event that the day scheduled for a regular Committee meeting is a
public holiday, civic holiday, or a day on which a Municipal Election is to
be held, the Committee shall meet at the same hour on the 1 st day
thereafter, unless otherwise provided by resolution.
3.5 Time Meetings to Commence
As soon after the hour fixed for the Council or Committee /Technical Support
Group meeting as there is a quorum present, the Head of Council or Chair shall
take the chair and call the Members to order.
3.6 Clerk Required
No meeting of Council or Committee /Technical Support Groups, including any
Closed Session, shall be held in the absence of the Clerk or his /her designate.
3.7 Time Meetings to Adjourn
a) Day meetings shall adjourn at 1:00 p.m. unless this rule is temporarily
suspended by resolution of the majority of the Members present.
b) Night meetings shall adjourn at 10:00 p.m. unless this rule is temporarily
suspended by resolution of the majority of the Members present.
C) Special Council Meetings shall adjourn 4 hours after their scheduled
commencement unless this rule is temporarily suspended by resolution of
the majority of the Members present.
d) Notwithstanding Sections 3.7 a) and b), a meeting lasting 4 hours or less
shall be deemed to be a "half day" in accordance with the Township's
Remuneration By -Law.
4.0 QUORUM
4.1 Quorum — Council
a) Four (4) Members of Council shall constitute a quorum.
b) Where quorum is not present within thirty minutes of the time appointed
for a meeting, the Clerk shall call the roll and record the names of the
Members present. The meeting shall stand adjourned until the next
regular meeting or until a Special Meeting is called.
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4.2 Quorum — Committees or Technical Support Groups of Council
a) A majority of the whole number of voting members required to constitute
the Committee or Technical Support Group shall be necessary to form a
quorum (being the next whole number in excess of one -half the number of
members).
b) Where quorum is not present within thirty minutes of the time appointed
for a meeting, the Clerk shall record the names of the Members present.
The meeting shall stand adjourned until the next regular meeting or until a
date is fixed by the Chair for which 48 hours notice is given to all
committee or technical support group members.
4.3 Attendance
Any member of Council may attend any meeting of any Committee or Technical
Support Group to which he /she has not been appointed and such a member shall
only participate in the discussion at the invitation of the Chair. Such attendance
at the Committee /Technical Support Group meeting shall be at the member's
own discretion and without per diem.
4.4 Non - Attendance — Committees or Technical Support Groups of Council
a) The seat of a member of a Committee or Technical Support Group shall
be declared vacant if the member is absent for three (3) consecutive
meetings, without prior approval from Council, with the exception of
illness /health reasons.
b) If that person is prepared to show just cause why they should remain on
the Committee or Technical Support Group, the continuation of their
appointment shall be determined by Council.
C) Members of a Committee or Technical Support Group are required to
inform the Clerk's office of any anticipated, but unavoidable, absences
from upcoming meetings.
5.0 OPEN AND CLOSED MEETINGS - GENERAL
5.1 Open Meetings
All meetings of Council and all meetings of any Committees /Technical Support
Groups of Council shall be open to the public subject to the exceptions listed in
Section 5.2.
5.2 Closed Session Meetings
a) A meeting or part of a meeting may be closed to the public if the subject
matter being considered relates to:
i) the security of the property of the municipality (may be cited as
"security of municipal property ");
ii) personal matters about an identifiable individual, including
municipal employees (may be cited as "personal matters about an
identifiable individual ");
iii) the proposed or pending acquisition /disposition of land by the
municipality (may be cited as "acquisition /disposition of land ");
iv) labour relations or employee negotiations (may be cited as "labour
relations /employee negotiations ");
V) litigation or potential litigation affecting the municipality, including
matters before administrative tribunals (may be cited as "litigation
affecting the municipality ");
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vi) advice that is subject to solicitor - client privilege, including
communications necessary for that purpose (may be cited as
"solicitor- client privilege ");
vii) a matter in respect of which a council, committee or other body may
hold a closed meeting under another Act;
viii) the consideration of a request under the Municipal Freedom of
Information and Protection to Privacy Act, if the Council is
designated as the head of the institution for the purposes of the Act;
ix) the education or training of the members; provided that no member
discusses or otherwise deals with any matter in a way that
materially advances the business or decision making of the Council
or committee (may be cited as "education or training of members ").
b) Before all or part of a meeting is closed to the public, the Members shall
state by resolution:
i) the fact of the holding of the closed meeting and the general nature
of the matter to be considered at the closed meeting; or
ii) in the case of a meeting under Section 239(3.1), Education or
training sessions, the fact of the holding of the closing meeting, the
general nature of the matter and that it is closed under that
subsection.
C) All members shall ensure that all confidential matters disclosed to them
with respect to a Closed Session Item are maintained as Confidential, and
that all materials distributed to members during a Closed Session are
required to be returned to the Clerk, at the conclusion of the matter, for
destruction.
6.0 HEAD OF COUNCIL
6.1 Chair — Council
The Head of Council shall assume the duties of Chair during Council Meetings.
6.2 Duties of Chair
a) The Chair shall preserve order and decorum, decide questions of order
(subject to an appeal to the Council /Committee by any Member) and,
without unnecessary comment, cite the rule of authority commonly
accepted (under parliamentary procedures) applicable to the case, if
called upon to do so.
b) To open the meeting of Council /Committee by taking the chair and calling
the Members to order.
C) To announce the business before the Council /Committee in the order in
which it is to be acted upon.
d) To receive and submit, in the proper manner, all motions presented by the
Members of Council.
e) To put to vote all questions which are regularly moved and seconded, or
necessarily arise in the course of proceedings, and to announce the
results.
f) To decline to put to vote motions which infringe on the rules of procedure.
g) To restrain the Members, within the rules of order, when engaged in
debate.
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h) To enforce, on all occasions, the conduct of the Members.
To expel any person for improper conduct.
To call by name any Member persisting in breach of the rules of order of
the Council /Committee, thereby ordering him /her to vacate the Council
Chamber, or designated meeting place.
k) To receive all messages and other communications and announce them
to the Council /Committee.
To authenticate, by his /her signature when necessary, all by -laws (if
applicable), resolutions and minutes of the Council /Committee.
m) To represent and support the Council /Committee, declaring its decision in
all things.
n) To ensure that the decisions of Council /Committee are in conformity with
the laws and by -laws governing activities of the Council /Committee.
o) To adjourn the meeting when the business is concluded.
p) To adjourn the meeting without the question put, in the case of grave
disorder arising in the Council Chamber, or designated meeting place.
6.3 Vacate the Chair — Head of Council
a) If the Head of Council desires to introduce a motion or by -law, he /she shall
leave the chair for that purpose only, and shall call on another Member of
Council to fill his /her place until he /she resumes the chair.
b) A motion in Council that the Head of Council leave the chair, with leave to
sit again, shall always be in order, and shall be decided without debate.
6.4 Absence from Council Meeting
a) In the absence of the Head of Council, within fifteen minutes after the time
appointed for the meeting, the Deputy Mayor shall call the Members to
order and, if a quorum is present, shall preside during the meeting or until
the arrival of the Head of Council. In the absence of the Head of Council
and the Deputy Mayor, and a quorum is present, the Clerk shall call the
members to order, and a Chair shall be chosen from the Members to
preside during the meeting or until the arrival of the Head of Council or
Deputy Mayor.
b) When the Chair is vacated by the Head of Council, the Deputy Mayor shall
assume the Chair and shall preside during the meeting until the return of
the Head of Council.
C) While presiding, the Deputy Mayor or Chair chosen by Council shall have
all the powers of the Head of Council and shall be entitled to vote as a
Member.
The Chair of a Committee or Technical Support Group of Council shall be
appointed by Council, with the exception of Committee of Adjustment who shall
appoint their Chair from amongst its members.
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7.1 Absence from Committee or Technical Support Group Meeting
a) In the absence of the Chair and quorum is present, the Clerk shall call the
members to order and a Chair shall be chosen from among the members
of the Committee /Technical Support Group to preside during the meeting
or until the arrival of the Chair.
b) The Chair of a Committee /Technical Support Group may appoint another
member of the Committee to act as the Chair while he /she is temporarily
absent from the meeting.
8.0 CONDUCT
8.1 Conduct — Members of Council
Members of Council shall:
a) not disturb another, or the Council itself, by any disorderly deportment
disconcerting to any Member speaking.
b) not resist the rules of Council or disobey the decision of the Mayor /Head
of Council or Chair on questions of order or practice or upon the
interpretations of the rules of order of the Council.
C) not be permitted to retake his /her seat at any meeting after being ordered
by the Mayor /Head of Council or Chair to vacate after committing a breach
of any rule of order of the Council, without making apology and the
consent of the Council expressed by a majority vote of the other Members
present, determined without debate.
d) not leave his /her place on adjournment until the Mayor /Head of Council or
Chair leaves his /her chair.
e) not speak until he /she has addressed himself to the Mayor /Head of
Council or Chair.
f) not walk across or out of the Chamber /designated meeting place or make
any noise or disturbance when the Mayor /Head of Council or Chair is
putting a question and shall occupy his /her seat while a vote is being
taken and until the result thereof is declared.
g) not disclose any written or verbal information received at a meeting or part
of a meeting closed to the general public.
h) Where a member of Council has exhibited conduct, outside of the Council
Chambers, that is unbecoming of a Council member, Council may impose
sanctions and /or reprimands on that member of Council, in its sole
discretion, by a majority of members present.
i) declare where a pecuniary interest or possible pecuniary interest exists,
and shall not participate in the discussion of or vote on any question with
respect to the matter.
j) convey the position of Council once a question has been decided,
including when a member had a minority opinion, while demonstrating
respect for democracy.
k) adhere to a dress code for Council Meetings as agreed to by the current
term of Council.
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8.2 Conduct — Committees or Technical Support Group Appointees
Statement
Persons appointed to Township Committees or Technical Support Groups are
representatives of the Township and their conduct reflects on the Township and the
Council. Council expects that Appointees will perform their duties with a high standard
of personal and professional conduct, integrity, impartiality, good faith and in the best
interests of the Township.
The Township is committed to providing a safe and secure workplace that respects
human rights and is free from violence, discrimination, threats and harassment. The
Township will not tolerate any action or failure to act which results in violence,
discrimination, threat, harassment or a violation of the human rights of any employee, or
persons appointed to Committees or Technical Support Groups.
PrinciDles of Conduct
a) All members of Committees or Technical Support Groups of the Council of
the Township of Oro - Medonte shall:
i) Promote the general goals, objectives and policies of the Township.
ii) Convey the position of the Committee /Technical Support Group, and
Council once a question has been decided, including when a
member had a minority opinion, while demonstrating respect for
democracy.
iii) Not disclose any written or verbal information received at a meeting
or part of a meeting closed to the general public;
iv) Declare where a pecuniary interest or possible pecuniary interest
exists, and shall not participate in the discussion of or vote on any
question with respect to the matter;
v) Not discriminate or harass another member of Council, Committees,
Technical Support Groups, staff or public.
vi) Not benefit from the use of information acquired or used, and that is
not generally available to the public, during the course of their duties.
vii) Council Appointees, their immediate family and family members
residing in their households may not sell goods, materials or services
to the Township without the express permission of the Chief
Administrative Officer.
viii) Not place themselves in a position where they could derive any
benefit or gain from any Township contracts, persons, groups,
companies or organizations with which the Township does business.
ix) Not accept gifts that are given in anticipation of special consideration
by the Township.
Consequences for Violations of Conduct
All reports of incidents shall be considered serious, will be investigated and appropriate
action will be taken, up to and including removal from the Township Committee or
Technical Support Group.
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8.3 Conduct — Members of the Public
Members of the public shall respect the decorum of Council /Committee and shall
refrain from public outbursts; shouting; or behaviour intended to disrupt the
debate, discussion and /or general proceedings of Council /Committee. The
Mayor or Chair may request that a member or members of the public vacate the
meeting room if their behaviour is deemed to be disruptive to the business at
hand. The Mayor or Chair may unilaterally suspend the meeting until order is
restored in the meeting room.
9.0 RULES OF DEBATE
9.1 Rules of Debate — Head of Council /Chair
In directing the course of debate, the Head of Council /Chair shall:
a) designate the Member who has the floor when Members raise their hand
to speak.
b) preserve order and decide questions of order.
C) cause to be read all motions /recommendations presented in writing and
state all motions /recommendations presented verbally before permitting
debate on the question, except when otherwise provided in this by -law.
9.2 Rules of Debate — Members
In addressing the Council /Committee, no member shall:
a) speak disrespectfully of Her Majesty the Queen or any of the Royal
Family, or of the Governor - General, Lieutenant - Governor or any member
of the Senate, the House of Commons of Canada, or the Legislative
Assembly of Ontario.
b) use offensive, insulting or improper language in or against the
Council /Committee or any member thereof, employees of the Township or
citizens of the Township.
C) speak beside the question in debate.
d) speak against any decision of Council /Committee except for the purpose
of moving that the question be reconsidered or to bring forward a motion
to rescind or alter or amend the decision.
e) disobey the rules of Council /Committee or a decision of the Head of
Council /Chair.
9.3 Rules of Debate — In Council /Committee
a) Every member when speaking to any question or motion shall respectfully
address the Mayor /Head of Council or Chair.
b) When a member is speaking, no other member shall pass between
him /her and the Chair, or interrupt him /her except to raise a point of order.
c) Any member may require the question or motion under discussion to be
read at any time during the debate, but not so as to interrupt a member
while speaking.
d) No member shall speak more than once, except as outlined in Section
9.3 e), until every member who desires to speak has spoken.
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e) Upon verbal notification by the Mayor /Head of Council or Chair of their
intention to enforce the following time limits, no member shall speak to the
same question for longer than 2 (two) minutes. With the leave of the
Mayor /Head of Council or Chair, a supplementary question with a further 1
(one) minute, may be granted.
(i) A member may ask a question only for the purpose of obtaining
facts relevant to the matter under discussion and necessary for a
clear understanding thereof.
(ii) All questions shall be stated succinctly and questions shall not be
used as a means of making statements or assertions.
f) The Mayor /Head of Council or Chair may take part in any debate without
leaving the Chair.
10.0 VOTING
10.1 Voting— Head of Council
Notwithstanding Section 10.3 c), the Mayor /Head of Council (except where
disqualified from voting by reason of interest or otherwise) may vote with the
Members on all questions.
10.2 Voting — Chair of Committee or Technical Support Group of Council
Members of Council sitting as members of Committees or Technical Support
Groups of Council may not vote with the members of the committee /technical
support group on any question.
10.3 Voting on Questions
a) When the Mayor /Head of Council or Chair calls for the vote on a question,
each member shall occupy his /her seat and shall remain there until the
result of the vote has been declared by the Mayor /Head of Council or
Chair. During such time no member shall walk across the room or speak to
any other member or make any noise or disturbance.
b) After a question is finally put by the Mayor /Head of Council, Chair or
member, no Member shall speak to the question nor shall any other
motion be made until after the vote is taken and the result has been
declared.
C) Every member present at a meeting of the Council /Committee, when a
question is put, shall vote thereon, unless he /she has declared any
pecuniary interest, direct or indirect in the question.
d) The manner of determining the decision of the Council /Committee on a
motion shall be by a "show of hands ".
e) Any motion shall require a majority of votes of the quorum present in order
to be valid and binding on Council /Committee.
10.4 Failure to Vote
Failure to vote by any member present, except when a member has declared a
pecuniary interest, shall be taken as a negative vote.
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10.5 Appeal of Declaration of Result
If a member who has voted on a question disagrees with the declaration of the
Mayor /Head of Council or Chair that the question is carried, or lost, he /she may,
but only immediately after the declaration by the Mayor /Head of Council or Chair,
appeal the declaration. On an appeal of the declaration by a member, the
Mayor /Head of Council or Chair shall call for a recorded vote to be taken on the
question in the manner prescribed in Section 10.7 of this By -law.
10.6 Equality of Votes
Where a vote on a question results in an equality of votes, the result shall be
deemed to be negative.
10.7 Recorded Vote
a) When a member present requests, immediately prior to or immediately
subsequent to the taking of the vote, that the vote be recorded, each
member present, except a member who is disqualified from voting by any
Act, shall announce his /her vote openly.
b) The Mayor /Head of Council or Chair, immediately following the request for
a recorded vote, will put the question again.
c) All members present at the Council or Committee Meeting, unless
disqualified from voting by any Act, must vote in alphabetical order,
beginning with the member who has requested the recorded vote. The
Clerk shall call each member individually, record the member's vote, and
report the result of the vote to the Mayor /Head of Council or Chair.
d) The Mayor /Head of Council or Chair shall vote last.
10.8 Voting — Closed Session Meeting
a) Subject to Section 10.3, a meeting shall not be closed to the public during
the taking of a vote.
b) Notwithstanding Section 10.3, a meeting may be closed to the public
during the taking of a vote where:
i) Section 5.2 permits a meeting to be closed to the public; and
ii) The vote is for a procedural matter or for giving directions or
instructions to officers, employees or agents of the Township or
persons retained by or under contract with the Township.
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11.1 Motions /Recommendations — General
a) Motions /recommendations, or notices thereof, shall be in writing, moved
and seconded.
b) Every motion /recommendation, when duly moved and seconded, shall be
received by the Mayor /Head of Council or Chair, and shall then be open
for discussion prior to the vote being taken. Immediately preceding the
taking of the vote, the Mayor /Head of Council or Chair, may state the
question in the form introduced and shall do so if required by a Member.
He /she shall state the question in the precise form in which it will be
recorded in the minutes.
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c) The following matters may be introduced orally, without written notice, and
without leave:
(i) a point of order or personal privilege
(ii) presentations of petitions
(iii) a motion to suspend a rule of procedure or in compliance with a
rule of procedure
(iv) a motion to adjourn (not debatable)
(v) a motion that the vote now be taken
(vi) a motion to defer shall not be considered until every member who
desires to speak has spoken.
d) When the motion, under consideration, concerns two or more matters, a
vote on each matter, upon the request of any member, may be taken
separately.
e) A motion in respect of a matter which is beyond the jurisdiction of Council
shall not be in order.
f) A member shall speak to a motion in accordance with Section 9.3 — Rules
of Debate — In Council /Committee.
11.2 Withdrawal of a Motion
After a motion has been received and /or read by the Mayor /Head of Council or
Chair, it shall be deemed to be in the possession of the Council /Committee but
may be withdrawn by the mover, with the consent of the seconder, prior to
amendment or voting thereon.
11.3 Motion to Amend
A motion to amend:
a) shall be presented in writing.
b) shall be relevant to the question to be received.
c) shall not be received proposing a direct negative to the question
d) shall receive disposition of Council /Committee prior to a decision on the
main question.
e) shall be disposed of in the reverse order of presentation to any further
amendment and /or the original motion.
f) shall not be further amended, more than once, provided that further
amendment may be made to the original motion.
g) may propose a separate and distinct disposition of a question.
11.4 Notice of Motion
a) A motion to rescind or alter or amend a motion entered upon the minutes
shall be received or put only when notice of intention to introduce such
motion is given in accordance with Section 11.4 b).
b) Notice of motion requires the Member of Council to provide, at a minimum,
a brief verbal explanation of the matter and to provide the Mayor /Head of
Council with a written motion at a regularly scheduled meeting of Council.
Such motion shall be provided to Members in an agenda for consideration
by Council at its next regularly scheduled meeting.
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11.5 Motion to Reconsider
After any question has been decided, the following shall prevail:
a) A motion to reconsider a question can only be made by a Member who
voted on the prevailing side, or a Member who was absent from the
meeting when the question was considered, and must be made on the day
the vote was taken or at the next succeeding regular meeting of Council.
b) No discussion, except that obtaining information that justifies the
reconsideration, shall be allowed until the motion for reconsideration is
decided upon.
c) No main motion may be reconsidered more than once, and may only be
reconsidered if action has not yet been taken.
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12.1 Council Agenda
a) The Clerk shall forward all notices and agendas, to each member of
Council, for regular meetings of Council a minimum of 48 hours in
advance of such meetings.
b) In accordance with the Township's Accountability and Transparency
Policy, additions to the agenda shall not be permitted, except when a
matter is of a time sensitive. In the event of a matter of a time sensitive
nature, the Member shall provide the matter to the Clerk, along with
justification as to why the matter is of a time sensitive nature, by noon on
the day of an evening meeting or noon of the day prior to a day meeting.
If the Clerk, Mayor /Head of Council and Chief Administrative Officer are
satisfied that the matter is of a time sensitive nature, and should not wait
until the next regular meeting, the Clerk shall add the matter to the agenda
on the Township's website in advance of the meeting. The matter will
then be included in the Adoption of the Agenda motion.
C) For the purpose of this section, a matter is deemed to be of a time
sensitive nature when it will negatively impact the health, safety and well-
being of persons, expose the municipality to liability, or negatively impact
the municipality's position in negotiation, if Council does not make a
decision and the Township does not act on the matter prior to Council's
next regular meeting.
d) When the Clerk's office has not been advised in a timely fashion to permit
a matter to be included on the agenda, and such matter does not meet the
definition of a matter of a time sensitive nature as defined in Section 12.1
c), the matter shall be referred to the appropriate staff member for
consideration prior to being brought forward for Council's consideration.
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e) The Order of the Day shall have preference during the Council meeting,
save and except that the Mayor /Head of Council may change the order at
any time during the meeting.
Order of the Day
The business of Council shall be taken up in the following order:
1. Call to Order — Private Prayer /Moment of Reflection
2. Adoption of the Agenda
3. Disclosure of Pecuniary Interest
4. Closed Session Items
5. Identification from the Public of an Agenda Item of Interest
6. Minutes of Council and Committees
7. Recognition of Achievements
8. Public Meetings
9. Deputations
10. Reports of Municipal Officers
11. Reports of Members of Council
12. Consent Agenda
13. Communications
14. Notice of Motions
15. By -laws
16. Questions from the Public Clarifying an Agenda Item
17. Closed Session Items (Unfinished Items)
18. Confirmation By -law
19.Adjournment
12.2 Committee Agenda
a) The Clerk shall forward all notices and agendas, to each member of
Council and Committee, for regular Committee /Technical Support Group
meetings a minimum of 48 hours in advance of such meetings.
b) In accordance with the Township's Accountability and Transparency
Policy, additions to the agenda shall not be permitted, except when a
matter is of a time sensitive nature. In the event of a matter of a time
sensitive nature, the Member shall provide the matter to the Clerk, along
with justification as to why the matter is of a critical nature, by noon on the
day of an evening meeting or noon of the day prior to a day meeting. If
the Clerk, Chair and Chief Administrative Officer are satisfied that the
matter is of a time sensitive nature, and should not wait until the next
regular meeting, the Clerk shall add the matter to the agenda on the
Township's website in advance of the meeting. The matter will then be
included in the Adoption of the Agenda motion.
C) For the purpose of this section, a matter is deemed to be of a time
sensitive nature when it will negatively impact the health, safety and well-
being of persons, expose the municipality to liability, or negatively impact
the municipality's position in negotiation, if Committee does not make a
recommendation for Council's consideration at Council's next regular
meeting and the Township must act immediately upon Council's decision
at such meeting.
d) When the Clerk's office has not been advised in a timely fashion to permit
a matter to be included on the agenda, and such matter does not meet the
definition of a matter of a time sensitive nature as defined in Section
12.2c), the matter shall be referred to the appropriate staff member for
consideration prior to being brought forward for Committee's
consideration.
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12.3 Verbal Matters
a) In the event that a matter is addressed during a meeting, and no report,
memorandum or correspondence exist as background for the matter, it
shall be the responsibility of the member of Council /Committee or staff
member, who spoke to the matter, to provide, at a minimum, a written
record of speaking points to the Clerk's office within seven days of the
meeting.
b) Such written record shall be included in the agenda package for all open
session matters.
C) For closed session matters, such record shall be retained by the Clerk's
office, in a secure manner.
12.4 Announcements
a) Announcements of Interest to the Public are to be provided to the Clerk's
office by 4:30 p.m. on the Wednesday of the week before the meeting.
b) Upon receipt of the aforementioned announcements, the Clerk's Office shall
prepare a written record of the Announcements, which shall be included in the
Consent Agenda portion of the agenda for receipt.
12.5 Minutes — Council and Committee
The minutes of meetings of Council and Committee shall record, without note or
comment:
a) the place, date and time of meeting;
b) the names of those present;
c) disclosure of pecuniary interest and the nature thereof;
d) the fact of the holding of a closed meeting and the general nature thereof;
e) all resolutions /recommendations, decisions and proceedings of the
meeting.
13.0 PUBLIC MEETINGS /PUBLIC INFORMATION SESSIONS
a) Council, from time to time, may conduct Public Meetings or Public
Information Sessions for any purpose giving such notice as may be
deemed necessary or required by legislation or the Township's Notice
Policy.
b) Public Meetings required to fulfill a condition imposed by a decision of the
Township of Oro - Medonte Committee of Adjustment, in accordance with
the Planning Act, shall be conducted during a scheduled meeting of
Council.
C) Public Meetings required for an application, in accordance with the
Planning Act, shall be conducted during a scheduled meeting of Council,
or if deemed necessary by the Clerk, or designate, shall be conducted as
a separate meeting on a designated day.
d) All Public Meetings /Public Information Sessions shall be digitally recorded,
and such recording shall be available to the public through the Township
website.
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14.0 PETITIONS AND COMMUNICATIONS
a) Every communication, including a petition designed to be presented to the
Council /Committee and filed with the Clerk, shall be legibly written or
printed; shall not contain any obscene or improper matter or language;
shall be signed and dated by at least one person; and shall include an
address and telephone number where return correspondence or contact is
to be directed and shall become part of the public record of the meeting at
which it is received.
b) Petitions designed to be presented to the Council /Committee and filed
with the Clerk, shall contain original signatures, and all information on the
petition, including names, addresses and telephone numbers shall
become part of the public record of the meeting at which it is received.
c) Communications addressed to Mayor and Members of Council shall be
placed on a Council agenda for disposition, at the Clerk's discretion, in
consultation with the Mayor /Head of Council or Chair and Chief
Administrative Officer.
e) Every communication or petition, to be printed on an agenda, shall be
delivered to the Clerk no later than 4:30 p.m. on the Wednesday prior to
meeting. If, in the Clerk's opinion, the communication /petition is of a time
sensitive nature, the Clerk may bring forward such communication /petition
for Council /Committee consideration, after the aforementioned deadline.
15.0 DEPUTATIONS /DELEGATIONS
a) Council /Committee will entertain up to three (3) deputations /delegations
per meeting.
b) Persons desiring to present information verbally on matters of fact or
make a request of Council /Committee shall give notice, in writing on the
prescribed form, to the Clerk by 4:30 p.m. on the Wednesday of the week
prior to the preferred meeting, stating the purpose of the Deputation and
providing a general outline of the subject matter.
C) No additional deputations to Council will be permitted with respect to any
applications which have proceeded through a Public Meeting in
accordance with the Planning Act.
d) Council /Committee may, at its sole discretion, entertain deputations/
delegations with less notice as circumstances warrant. When determining
if a deputation /delegation will be heard with less notice than stipulated in
Section 15 b), consideration shall be given to the Township's
Accountability and Transparency Policy.
e) Deputations shall be limited in speaking to not more than ten (10) minutes.
f) A delegation wishing to appear before Council /Committee shall be limited
to no more than two (2) speakers with a total speaking time of not more
than ten (10) minutes.
g) Upon consent of the majority of Members present, the ten (10) minute
time limit for deputations /delegations may be extended.
h) Persons requesting to appear before Council /Committee shall be advised
of the time limitation in advance of their deputation.
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Specific types of audio visual equipment may be used to assist in
deputations /delegations to Council /Committee, provided that such
equipment has been requested from the Clerk at the time of the
deputation /delegation request. Deputation /delegation material must be
provide in an electronic format to the Clerk by 4:30 p.m. on the Monday
prior to the meeting date.
The Chair of a Committee Meeting or Council Meeting may expel or
exclude from the meeting, any person who in the opinion of the Chair, has
behaved improperly.
k) Deputations /delegations appearing before Council /Committee with respect
to the same matter on the agenda will be requested to limit their
deputation so as not to repeat the same points.
Deputations /delegations to Council /Committee will be limited to one
appearance before Council /Committee with respect to the same matter.
m) Deputations /delegations to Council /Committee will be encouraged to
provide written copies of presentations.
n) No deputation /delegation shall:
i) Speak disrespectfully of any person;
ii) Use improper language or unparliamentary language;
iii) Speak on any subject other than the subject for which they have
received approval to address Council /Committee;
iv) Disobey the rules of procedure or a decision of the Chair of
Council /Committee.
o) Upon the completion of comments to Council /Committee by a
deputation /delegation, any discourse between the members of
Council /Committee and the deputation /delegation shall be limited to
members asking questions for clarification and obtaining additional,
relevant information only. Members of Council /Committee shall not enter
into debate with the deputation /delegation respecting their comments.
16.0 BY -LAWS
a) Every by -law shall be introduced upon motion by a Member of the Council,
specifying the title and number of the By -law.
b) Every by -law when introduced shall be in typewritten form and shall
contain no blanks except such as may be required to conform to accepted
procedure or to comply with provisions of any act and shall be completed
by the Clerk with the exception of the number and date thereof.
c) All amendments to any by -law approved by Council shall be deemed to be
incorporated into the by -law and if the by -law is enacted and passed by
the Council, the amendments shall be inserted therein by the Clerk.
d) Every by -law shall have three readings prior to it being passed.
e) The first, second and third readings of all by -laws listed on an agenda,
with the exception of the Confirmation By -law, shall be the subject of one
motion, unless a separate vote is requested by a Member of Council, or
deemed appropriate by the Clerk.
f) If Council so determines, a by -law may be taken as read.
g) The Clerk shall set out on all by -laws enacted by Council the date of the
several readings thereof.
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h) Every by -law enacted by the Council shall be numbered and dated and
shall be sealed with the seal of the Corporation and signed by the Clerk
and the Mayor /Head of Council or Chair and shall be deposited by the
Clerk in the office for safekeeping.
By -laws approved in accordance with this Procedural By -law will be
available on the Township's website once signed by the Mayor /Chair and
Clerk.
17.0 CONFIRMATION BY -LAW
a) There shall be enacted a by -law at the end of each Council Meeting to
confirm each recommendation contained in a Report of the Committee of
Council and, in respect of each motion, resolution and other actions
passed and taken by the Council at the meeting, except where the prior
approval of the Ontario Municipal Board or any other body or agency is
required.
b) A motion for leave to pass a by -law to confirm the proceedings of a
meeting of Council shall be voted on without debate.
18.0 SUSPENSION /AMENDMENT OF PROCEDURE
a) Any procedure required by this by -law may be suspended with consent by
a 2/3 vote of the Members of the Council present.
b) No amendment or repeal of this By -law or any part thereof shall be
considered at any meeting of the Council unless notice of proposed
amendment or repeal has been given at a previous regular meeting of the
Council. The waiving of this notice by the Council is prohibited.
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THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2011 -013
Being a By -law to Govern the Proceedings of the
Committee of Adjustment in the
Township of Oro - Medonte.
WHEREAS Section 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, states that every municipality and local board shall pass a procedure
by -law for governing the calling, place and proceedings of meetings;
AND WHEREAS Section 238(2.1) of the Municipal Act, 2001, S.O. 2001, c.25,
as amended, states that the procedure by -law shall provide for public notice of
meetings;
AND WHEREAS pursuant to subsection 54(2) of the Planning Act, R.S.O., 1990,
c.P. 13, as amended, the authority for the giving of consents as defined in
Section 50 of the Act may be delegated by the Council to a Committee of
Adjustment;
AND WHEREAS pursuant to subsection 54(2.1) of the Planning Act, R.S.O.
1990, c.P. 13, as amended, the delegation of authority for the giving of consents
is deemed to include authority to give approvals under subsection 50(18) and to
issue certificates of validation under section 57 of the Act;
AND WHEREAS Section 45 of the Planning Act, R.S.O. 1990, c.P. 13, as
amended, establishes the authority of the Committee of Adjustment to authorize
Minor Variances from a by -law in effect under Section 34 and passed under
Section 38;
AND WHEREAS pursuant to subsection 54(7) of the Planning Act, R.S.O. 1990,
c.P. 13, as amended, a delegation of authority made by the Council may be
subject to such conditions as the Council by by -law provides;
AND WHEREAS the Council of the Township of Oro - Medonte has adopted a By-
law to Constitute a Committee of Adjustment.
AND WHEREAS the Council of the Township of Oro - Medonte has adopted a By-
law to Govern the Proceedings of Council and Committees /Technical Support
Groups of Council in the Township of Oro - Medonte under the authority of the
Municipal Act, 2001, S.O. 2001, c.25, as amended, Section 238(2);
AND WHEREAS the Council of the Corporation of the Township of Oro - Medonte
deems it expedient to reflect the current practices, procedures, and statutory
requirements of Council and Committees of Council;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts
as follows:
1. That the proceedings of the Committee of Adjustment, the conduct of
Members, and the calling of meetings shall be governed by the provisions
and regulations contained in Schedule "A ", attached hereto and forming
part of this by -law.
2. That the current edition of "Robert's Rules of Order Newly Revised" shall
be the basis of interpretation for questions of procedure or order not
provided for in Schedule "A ".
3. That should any section, subsection, clause, paragraph or provision of this
by -law be declared by a court of competent jurisdiction to be invalid, the
same shall not affect the validity of the by -law as a whole or any part
thereof, other than the provision so declared to be invalid. Any provincial
Statutes imposed contrary to this by -law shall take precedence.
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4. That this by -law may be cited as the "Committee of Adjustment Procedural
By -law ".
5. And that this By -law shall take force and effect upon final passage hereof.
READ A FIRST, SECOND AND THIRD TIME THIS 26th DAY OF JANUARY,
2011
Irate• �• 1: 71.7: 7n�r[• PH7 �r. I��• PJ1�6y :II1.7�•7 :Z•>l���I�•Ll�rr�
Mayor Harry Hughes
Clerk Douglas J. Irwin
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Schedule "A" to By -law No. 2011 -013
INDEX
1.0 DEFINITIONS
2.0 NOTICE OF MEETINGS
3.0 CALLING, PLACE AND TIME OF MEETINGS
4.0 CANCELLATION OF MEETINGS
5.0 QUORUM
6.0 CHAIR OF COMMITTEE
6.1 Duties of the Chair
7.0 CONDUCT
7.1 Conduct - Members During Meeting
7.2 Conduct - Public During Meeting
8.0 MEETING PROCEDURES
9.0 RULES OF DEBATE
9.1 Rules of Debate - Chair
9.2 Rules of Debate - Members
9.3 Rules of Debate - In Committee
10.0 VOTING
10.1 Voting - Chair
10.2 Voting on Questions
10.3 Failure to Vote
10.4 Equality of Votes
10.5 Recorded Vote
11.0 MOTIONS /RECOMMENDATIONS
11.1 Motions /Recommendations - General
11.2 Withdrawal of a Motion
11.3 Motion to Amend
11.4 Notice of Motion
12.0 AGENDA AND MINUTES
12.1 Agenda
12.2 Minutes
13.0 PUBLIC MEETINGS
14.0 PETITIONS AND COMMUNICATIONS
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1.0 DEFINITIONS:
a) "Chair" means the Chair of the Committee of Adjustment, The Corporation
of the Township of Oro - Medonte appointed by Members of the Committee
at the first meeting of the calendar year, and presides over a meeting of the
Committee.
b) "Committee" means a group of individuals appointed by Council of The
Corporation of the Township of Oro - Medonte to the Committee of
Adjustment of the Township of Oro - Medonte pursuant to the provisions of
the Planning Act, R.S.O., 1990, c.P.13, as amended, , R.S.O. 1990, c.P.13,
as amended.
c) "Committee Coordinator" means the Committee Coordinator of the
Township of Oro - Medonte and /or his /her designate acting in their capacity.
d) "Deputy Secretary- Treasurer" means such other person appointed by the
Members of the Committee, as required, to be responsible for the duties of
the Secretary- Treasurer in the event of his /her absence.
e) "Meeting" means any regular, special, or other meeting of the Committee.
f) "Member" means a Member appointed by the Council of the Township to
the Committee. In accordance with Township policy, all members of the
Committee shall be, and must remain for the duration of their term of office,
a qualified resident in the Township of Oro - Medonte.
g) "Recorded Vote" means the recording of the name and vote of every
Member on any matter of question.
h) "Secretary- Treasurer" means the Secretary- Treasurer of the Committee
appointed by the Members.
i) "Township" means The Corporation of the Township of Oro - Medonte.
j) "Vice Chair" means a Vice -Chair elected by the Members of the Committee
to Chair Committee meetings in the absence of the Committee Chair
(selected by Members of the Committee at the first meeting of the calendar
year and presides over a meeting of the Committee in the absence of the
Chair).
2.0 NOTICE OF MEETINGS
a) Notice of Application to be considered at a meeting shall be given in a
manner that the Committee deems appropriate, in accordance with the
provisions of the Planning Act, R.S.O., 1990, c.P.13, as amended, and any
regulations passed thereunder.
b) Notice of Application procedures with respect to applications for validation of
title, power of sale and foreclosure and for change to conditions shall be the
same as the procedures for consent applications in accordance with the
provisions of the Planning Act, R.S.O., 1990, c.P.13, as amended, and any
regulations passed thereunder.
c) The Committee Coordinator shall ensure that the agenda for each regular
meeting of the Committee shall be posted to the Township website on the
morning of the first business day of the week of the meeting.
d) The Secretary- Treasurer, or designate, shall provide notice of cancellation
to the Committee, Staff, and all other interested parties a minimum of one
and a half (1.5) hours in advance of any meeting, in the case of severe
inclement weather.
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3.0 CALLING, PLACE, AND TIME OF MEETINGS
a) All meetings of the Committee shall be called by the Secretary- Treasurer, or
designate, in consultation with the Chair, or designate.
b) The regular schedule of meetings for the Committee shall be on the third
Thursday of each month commencing at 10:00 a.m. or on such other day
and /or time as may be determined from time to time.
c) Meetings of the Committee shall be held at the Township of Oro - Medonte
Administration Building located at 148 Line 7 South, Oro, Ontario, or any
other location within the Municipality otherwise designated from time to time
for such purposes. The room shall be identified on the Notice of an
Application that is circulated by the Secretary- Treasurer.
4.0 CANCELLATION OF MEETINGS
a) The Secretary- Treasurer, or designate, may cancel or reschedule a meeting
as deemed necessary and will advise the Chair, or designate, and
Committee Members accordingly and shall post notice of the cancellation
and rescheduling on the Township's website.
5.0 QUORUM
a) Three (3) Members of the Committee shall constitute a quorum.
b) Where quorum is not present within thirty minutes of the time appointed for
a meeting, the Committee Coordinator, or designate, shall call the roll and
record the names of the Members present. The meeting shall stand
adjourned until the next regular meeting or until a Special Meeting is called.
c) The seat of a Member shall be declared vacant if the Member is absent for
three (3) consecutive meetings, without prior approval from Council, with the
exception of illness /health reasons.
d) Members of the Committee are required to inform the Secretary- Treasurer
of any anticipated absences from upcoming meetings.
6.0 CHAIR OF COMMITTEE
a) The Chair of the Committee shall be appointed from amongst the Members
of the Committee on an annual basis.
b) A Vice Chair shall be appointed annually, at the same time as the
appointment of the Chair.
c) The Chair shall be counted in determining quorum and shall be entitled to all
the rights of a Member on the Committee, including voting.
d) Where the Chair is absent, through illness, or otherwise, the Vice Chair shall
preside over the meeting.
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6.1 Duties of the Chair
The Chair is responsible:
a) To preserve order and decorum, decide questions or order and, without
unnecessary comment cite the rule of authority commonly accepted (under
parliamentary procedures), applicable to the case, if called upon to do so.
b) To open the meeting of the Committee by taking the chair and calling the
Members to order.
c) To announce the business before the Committee in the order in
which it is to be acted upon.
d) To receive and submit, in the proper manner, all motions presented by the
Members.
e) To put to vote all questions which are regularly moved and seconded, or
necessarily arise in the course of proceedings, and to announce the results.
f) To decline to put to vote motions which infringe on the rules of procedure.
g) To restrain the Members, within the rules of order, when engaged in
debate.
h) To enforce, on all occasions, the conduct of the Members.
i) To expel any person for improper conduct.
j) To call by name any Member persisting in breach of the rules of order of
the Committee, thereby ordering him /her to vacate the Council Chamber, or
designated meeting place.
k) To receive all messages and other communications and announce them
to the Committee.
1) To authenticate, by his /her signature when necessary, all minutes, motions
and decisions of the Committee.
m) To ensure that the decisions of Committee are in conformity with the laws
and by -laws governing activities of the Committee.
n) To adjourn the meeting when the business is concluded.
o) To adjourn the meeting without the question put, in the case of grave
disorder arising in the Council Chamber, or designated meeting place.
7.0 CONDUCT
7.1 Conduct— Members During Meeting
Members of Council shall:
a) Not disturb another, or the Committee itself, by any disorderly deportment
disconcerting to any Member speaking.
b) Not resist the rules of Committee or disobey the decision of the Chair on
questions of order or practice or upon the interpretations of the rules of
order of the Council.
c) Not be permitted to retake his /her seat at any meeting after being ordered
by the Chair to vacate after committing a breach of any rule of order of the
Committee, without making apology and the consent of the Committee
expressed by a majority vote of the other Members present, determined
without debate.
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d) Not leave his /her place on adjournment until the Chair leaves his /her chair.
e) Not speak until he /she has addressed himself /herself to the Chair.
f) Not walk across or out of the Council Chamber, or designated meeting
place, or make any noise or disturbance when the Chair is putting a
question and shall occupy his /her seat while a vote is being taken and until
the result thereof is declared.
g) Not disclose any written or verbal information received at a meeting or part
of a meeting closed to the general public.
h) Declare where a pecuniary interest or possible pecuniary interest exists,
and shall not participate in the discussion of or vote on any question with
respect to the matter.
i) Convey the position of the Committee once a question has been decided,
including when a Member had a minority opinion, while demonstrating
respect for democracy.
j) Adhere to a dress code for Committee meetings as agreed to by the current
Committee.
7.2 Conduct — Public During Meeting
All Members of the public shall:
a) Respect the decorum of the Committee and shall refrain from public
outbursts, shouting, or behaviour intended to disrupt the debate, discussion
and /or general proceedings of the Committee. The Chair may request that
a member(s) of the public vacate the meeting room if their behaviour is
deemed to be disruptive to the business at hand. The Chair may unilaterally
suspend the meeting until order is restored in the meeting room.
8.0 MEETING PROCEDURES
a) The meeting of the Committee shall be called to order by the Chair of the
Meeting or the Secretary- Treasurer. The normal hour for the onset of the
meeting is 10:00 a.m. and the meeting will continue until a motion is passed
to adjourn the meeting. Variations to this time can be amended by the
Committee with a majority vote of those present.
b) The Chair shall ask the Members to disclose any pecuniary interest they
may have in applications before the Committee, and the provisions of the
Municipal Conflict of Interest Act, R.S.O. 1990, Chapter M.50, as amended,
shall apply.
c) All meetings shall be open to the public and no person shall be excluded
therefrom except for improper conduct, except as indicated in part (d)
hereunder.
d) All deliberations of the Committee shall be in open session and Members of
the public, including the applicant, authorized agent, applicant's
representative and any respondents may be present during any such
deliberations, with the exception of those items which may be discussed in
closed session in accordance with Section 239 of the Municipal Act, 2001,
S.O. 2001, c.25, as amended.
e) The Chair and /or the Secretary- Treasurer shall call for any requests for
deferral of an application or for any request for withdrawal of an application.
A request for deferral of an application to a later meeting date must be for
reasonable cause and shall indicate any other requirements or conditions
for deferral, such as re- notification, amendment or additional required
information.
f) The Chair, or designate, shall call each application in the order determined by
the agenda.
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g) The Secretary- Treasurer, or designate, shall provide a brief overview of the
basis of the application.
h) The Chair of the meeting shall ask the applicant, authorized agent or the
applicant's representative to introduce themselves and present the
application.
i) Committee Members may ask questions of the applicant, authorized agent
or applicant's representative during and after the presentation.
j) The Chair of the meeting shall ask the Secretary- Treasurer or Deputy
Secretary- Treasurer to read all comments received from agencies, residents
and others who responded to the circulation of the Notice of an Application.
k) The Chair of the meeting shall invite anyone else having interest(s)
/concern(s) with respect to application(s) to come forward and advise the
Committee of their position(s). The Members, through the Chair, may ask
questions of those parties expressing interest(s) /concern(s).
1) The Members shall provide the applicant, authorized agent or the
applicant's representative the opportunity to respond to any comments
received from commenting agencies or interested parties.
m) After having considered the issues raised by the applicant, authorized
agent, applicant's representative, any respondents and hearing the
evidence at the meeting by the Committee, the Chair of the meeting shall
ask the Members for a motion with respect to the disposition of the
application. The Chair of the meeting, upon receipt of a motion from a
Member, shall ask for a seconder to the motion. The Chair of the meeting
shall call for a vote by the Members on the motion and the Chair shall
announce whether the motion is carried or defeated. A defeated motion is
not a decision. A new motion should then be presented until a motion is
carried by a majority of the Members present. The Chair shall announce at
the meeting, the decision of the Committee.
n) Members may ask the Secretary- Treasurer for any assistance they require.
o) Members concurring with the decision of the Committee shall sign the
decision of the meeting.
p) Pursuant to subsection 51.1(1) of the Planning Act, R.S.O., 1990, c.P.13, as
amended, where the Committee may impose such conditions as in the
Committee's opinion are reasonable, the Committee may require the
payment of cash -in -lieu of the conveyance of land for park or other
recreational purposes, as set out in the policies of the Township.
q) The cash -in -lieu of a conveyance of land for park or other recreational
purposes shall be received, pursuant to the previous section to fulfill
conditions on the notice of decision of the Committee, shall be collected by
the Secretary- Treasurer of the Committee and provided to the Township
Treasurer.
r) The resolutions, of the Committee shall be those passed at a meeting of the
Committee where no quorum is present.
9.0 RULES OF DEBATE
9.1 Rules of Debate — Chair
In directing the course of debate, the Chair shall:
a) Designate the Member who has the floor when Members raise his /her hand
to speak.
b) Preserve order and decide questions of order.
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c) Cause to be read all motions /recommendations presented in writing and
state all motions /recommendations presented verbally before permitting
debate on the question, except when otherwise provided in this by -law.
9.2 Rules of Debate - Members
In addressing the Committee, no Member shall:
a) Speak disrespectfully of Her Majesty the Queen or any of the Royal Family,
or of the Governor - General, Lieutenant - Governor or any member of the
Senate, the House of Commons of Canada, the Legislative Assembly of
Ontario or the Council of the Township of Oro - Medonte.
b) Use offensive, insulting or improper language in or against the Committee or
any Member thereof, employees of the Township or citizens of the
Township.
c) Speak beside the question in debate.
d) Speak against any decision of the Committee except for the purpose of
moving that the question be reconsidered or to bring forward a motion to
rescind or alter or amend the decision.
e) Disobey the rules of the Committee or a decision of the Chair.
9.3 Rules of Debate — In Committee
a) Every Member when speaking to any question or motion shall respectfully
address the Chair.
b) When a Member is speaking, no other Member shall pass between him /her
and the Chair, or interrupt him /her except to raise a point of order.
c) Any Member may require the question or motion under discussion to be
read at any time during the debate, but not so as to interrupt a Member
while speaking.
d) No Member shall speak to the same question for longer than 2 (two)
minutes. With the leave of the Committee, a supplementary question with a
further 1 (one) minute, may be granted.
(i) A Member may ask a question only for the purpose of obtaining facts
relevant to the matter under discussion and necessary for a clear
understanding thereof.
(ii) All questions shall be stated succinctly and questions shall not be
used as a means of making statements or assertions.
10.0 VOTING
10.1 Voting — Chair
a) Notwithstanding Section 10.2 c), the Chair (except where disqualified from
voting by reason of interest or otherwise) may vote with the Members on all
questions.
10.2 Voting on Questions
a) When the Chair calls for the vote on a question, each Member shall occupy
his /her seat and shall remain there until the result of the vote has been
declared by the Chair. During such time no Member shall walk across the
room or speak to any other Member or make any noise or disturbance.
b) After a question is finally put by the Chair or Member, no Member shall
speak to the question nor shall any other motion be made until after the vote
is taken and the result has been declared.
c) Every Member present at a meeting of the Committee, when a question is
put, shall vote thereon, unless he /she has declared any pecuniary interest,
direct or indirect in the question.
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d) The manner of determining the decision of the Committee on a motion shall
be by a "show of hands ".
e) Any motion shall a majority of votes of the quorum present.
10.3 Failure to Vote
a) Failure to vote by any Member present, except when a Member has
declared a pecuniary interest, shall be taken as a negative vote.
10.4 Equality of Votes
a) Where a vote on a question results in an equality of votes, the result shall
be deemed to be negative.
10.5 Recorded Vote
a) When a Member present requests, immediately prior to or immediately
subsequent to the taking of the vote, that the vote be recorded, each
Member present, except a Member who is disqualified from voting by any
Act, shall announce his /her vote openly.
b) The Chair, immediately following the request for a recorded vote, will put the
question again.
c) All Members present at the Meeting, unless disqualified from voting by any
Act, must vote in alphabetical order, beginning with the member who has
requested the recorded vote. The Committee Coordinator shall call each
Member individually, record the Member's vote, and report the result of the
vote to the Chair.
d) The Chair shall vote last.
11.0 MOTIONS /RECOMMENDATIONS
11.1 Motions /Recommendations -General
a) Motions /recommendations, or notices thereof, shall be in writing, moved and
seconded.
b) Every motion /recommendation, when duly moved and seconded, shall be
received by the Chair, and shall then be open for discussion prior to the vote
being taken. Immediately preceding the taking of the vote, the Chair may
state the question in the form introduced and shall do so if required by a
Member. He /she shall state the question in the precise form in which it will
be recorded in the minutes.
c) The following matters may be introduced orally, without written notice, and
without leave:
(i) a point of order or personal privilege
(ii) presentations of petitions
(iii) a motion to suspend a rule of procedure or in compliance with a
rule of procedure
(iv) a motion to adjourn (not debatable)
(v) a motion that the vote now be taken
d) When the motion, under consideration, concerns two or more matters, a
vote on each matter, upon the request of any Member, may be taken
separately.
e) A motion in respect of a matter which is beyond the jurisdiction of the
Committee shall not be in order.
f) A Member shall speak to a motion in accordance with Rules of Debate — In
Committee.
11.2 Withdrawal of a Motion
a) After a motion has been received and /or read by the Chair, it shall be
deemed to be in the possession of the Committee but may be withdrawn by
the mover, with the consent of the seconder, prior to amendment or voting
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thereon.
11.3 Motion to Amend
A motion to amend:
a) Shall be presented in writing.
b) Shall be relevant to the question to be received.
c) Shall not be received proposing a direct negative to the question.
d) Shall receive disposition of the Committee prior to a decision on the main
question.
e) Shall be disposed of in the reverse order of presentation to any further
amendment and /or the original motion.
f) Shall not be further amended, more than once, provided that further
amendment may be made to the original motion.
g) May propose a separate and distinct disposition of a question.
11.4 Notice of Motion
a) A motion to rescind or alter or amend a motion entered upon the minutes,
shall be received or put only when notice of intention to introduce such
motion is given in accordance with Section 11.4 (b).
b) Notice of motion requires the Member to provide, at a minimum, a brief
verbal explanation of the matter and to provide the Chair with a written
motion at a regularly scheduled meeting of the Committee. Such motion
shall be provided to Members in an agenda for consideration at its next
regularly scheduled meeting.
12.0 AGENDA AND MINUTES
12.1 Agenda
a) The Committee Coordinator, or designate, shall forward all agendas to each
Member for regular meetings of the Committee a minimum of 48 hours in
advance of such meetings.
b) The Order of the Day shall have preference during the Committee meeting:
Order of the Da
1. Opening of Meeting
2. Adoption of the Agenda
3. Disclosure of Pecuniary Interest
4. Adoption of Minutes
5. Public Meetings
6. New Business
7. Notice of Motion
8. Next Meeting Date
9. Adjournment
12.2 Minutes
The minutes of meetings of the Committee shall record, without note or
comment:
a) The place, date and time of meeting.
b) The names of those present.
c) Disclosure of pecuniary interest and the nature thereof.
d) All resolutions /recommendations, decisions and proceedings of the meeting.
13.0 PUBLIC MEETINGS
a) Public Meetings required for an application, in accordance with the Planning
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Act, R.S.O., 1990, c.P.13, as amended, shall be conducted during a
scheduled meeting of the Committee.
b) All Public Meetings shall be digitally recorded, and such recording shall be
available to the public through the Township website.
14.0 PETITIONS AND COMMUNICATIONS
a) Communication(s), including a petition(s) designed to be presented to the
Committee and filed with the Secretary- Treasurer, shall be legibly written or
printed, shall not contain any obscene or improper matter or language, shall
be signed and dated by at least one person, and shall include an address
and telephone number where return correspondence or contact is to be
directed and shall become part of the public record of the meeting at which
it is received.
b) Petitions designed to be presented to the Committee and filed with the
Secretary- Treasurer, shall contain original signatures, and all information on
the petition, including names, addresses and telephone numbers shall
become part of the public record of the meeting at which it is received.
c) Communication(s) or petition(s), to be printed on an agenda, shall be
delivered to the Secretary- Treasurer no later than 4:30 p.m. on the
Wednesday of the week prior to meeting. If, in the Secretary- Treasurer's
opinion, the communication /petition is of a time sensitive nature, the
Secretary- Treasurer may bring forward such communication /petition for the
Committee's consideration, after the aforementioned deadline.
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15c) - A By -law to Designate Reduced Load ...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2011 -014
A By -law to Designate Reduced Load Periods
and Designate Haul Routes in the Township of Oro - Medonte
and to Repeal By -law Nos. 97 -28, 99 -75 and 99 -105.
WHEREAS the Highway Traffic Act, R.S.P. 1990, c.H.B, as amended, provides in
Subsection 7 of Section 122 that the municipality or other authority having jurisdiction
over a highway may by by -law designate the date on which a reduced load period shall
start or end and the highway or portion thereof under its jurisdiction to which the
designation applies;
AND WHEREAS a reduced period is deemed necessary for the protection of certain
roads within the Corporation of the Township of Oro - Medonte;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
1. That all roads within the Township of Oro - Medonte over which The Corporation of
the Township has jurisdiction are hereby designated as being subject to the
provisions of this by -law, and without limiting the generality of the foregoing, the
provisions of this by -law apply to all roads within the Township of Oro - Medonte, save
and except, as identified on Schedule "A" attached hereto and forming part of this
by -law.
2. That the provisions of Subsections 1, 2, 3 and 4 of Section 122 of the Highway
Traffic Act, R.S.P. 1990, c.H.B, as amended, apply to all roads within the Township
of Oro - Medonte as identified on Schedule "B" attached hereto and forming part of
this by -law, during the period from the 1 st day of March to the 30 day of April,
inclusive, in each and every year.
3. That subject to road conditions, the Director of Transportation and Environmental
Services is hereby authorized to extend the reduced load period identified in Section
2 above on a temporary basis in his /her sole discretion.
4. That the roads under the jurisdiction of the Township of Oro - Medonte specified on
Schedule "A" and "B" attached hereto are hereby designated as haul routes.
5. That By -Law Nos. 97 -28, 99 -75 and 99 -105 are hereby repealed in their entirety.
6. This by -law shall take effect on the final passing thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 26TH
DAY OF JANUARY, 2011.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 188 of 199
15c) - A By -law to Designate Reduced Load ...
Schedule "A" to By -Law No. 2011 -014
Designated Haul Routes
Road Known As
From
To
Line 7 North
Bass Lake Sideroad
Highway 11
50/51 Sideroad
Line 1 North
Line 2 North
Page 189 of 199
15c) - A By -law to Designate Reduced Load ...
Schedule "B" to By -Law No. 2010 -014
Designated Haul Routes
Subject to Reduced Load Periods
Road Known As
From
To
Line 1 North
20/21 Sideroad
County Road No. 11
Old Barrie Road
Line 7 North
Bass Lake Sideroad
County Road No. 22
Horseshoe Valle Road
Line 9 North
County Road No. 11
For a distance of 1,800
Old Barrie Road
metres Norther)
Line 10 North
Bass Lake Sideroad
County Road No. 22
Horseshoe Valle Road
Line 13 North
County Road No. 11
For a distance of 700
Old Barrie Road
metres Norther)
Bass Lake Sideroad
Line 9 North
Line 10 North
Page 190 of 199
15d) - A By -law to Establish an Advisory B...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2011 -016
A By -law to Establish an Advisory Body to Council
Entitled the Human Resources Committee
WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended,
provides that the role of Council is to ensure that the administrative practices are in
place to implement the decisions of Council;
AND WHEREAS Council of the Township of Oro - Medonte deemed it desirable to
establish an Advisory Body to Council entitled the Human Resources Committee, as
documented in Motion No. C091125 -14;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
1. That an Advisory Body to Council known as the Human Resources Committee be
hereby established.
2. That the mandate of the Human Resources Committee shall be:
2.1. The selection and recommendation to Council with respect to the appointment of
the Chief Administrative Officer.
2.2. To review the Chief Administrative Officer's performance in relation to his /her
annual objectives, and make recommendations to Council regarding salary
adjustments, if applicable.
2.3. To review and submit the Chief Administrative Officer's recommendations to
Council with respect to:
a. Compensation and performance management policies and programs for the
Township of Oro - Medonte;
b. Annual adjustments to the salary rates, taking into account the latest market
data;
C. Special compensation awards pursuant to the Township's performance
management policies and programs;
d. Appointment of staff at the Director level;
e. Directors' performance in relation to their annual objectives, and salary
adjustments, if applicable; and,
f. Succession planning for the Chief Administrative Officer and Senior
Management Team of the Township
2.4. To review reports prepared by the Chief Administrative Office and Manager
Human Resources, when appropriate, with respect to:
a. The annual status of the Township's Human Resources; and
b. The managing of specific Human Resources matters, such as performance
issues, disciplinary actions, de- hires, etc.
2.5. To provide consultation to the Chief Administrative Officer with respect to
negotiations of collective agreements, within Council's established parameters.
2.6. To monitor the employee health and safety and labour relations climate of the
Township.
Page 191 of 199
15d) - A By -law to Establish an Advisory B...
3. That the Human Resources Committee shall be comprised of the:
Mayor
Deputy Mayor
1 member of Council
4. The members comprising the Human Resources Committee shall receive
remuneration in accordance with the Township's Remuneration By -law.
5. In accordance with the Township of Oro - Medonte's Procedural By -law, Council shall
appoint the Chair of the Human Resources Committee.
6. The Human Resources Committee shall endeavor to meeting monthly, with the
exception of July and August, and special meetings may be scheduled, if required,
to deal with urgent matters within the mandate of the Human Resources Committee.
6.1.In accordance with the Township of Oro - Medonte's Procedural By -law, no
business may be transacted at a special meeting other than that specified in the
notice of the meeting or agenda, and notice of a special meeting shall be
delivered to all members of the Human Resources Committee at least one
calendar day before the date established for the special meeting.
7. The minutes of the Human Resources Committee shall be forwarded to Council for
receipt, and any recommendations emanating from discussions held during Closed
Session Items shall be placed in a written format to be considered by Council during
a Closed Session held in accordance with the Township of Oro - Medonte's
Procedural By -law and the Municipal Act, 2001, as amended.
8. In the absence of the Clerk from a Human Resources Committee meeting, the Clerk
hereby delegates their authority under Section 228(4) of the Municipal Act, 2001,
S.O. 2001, c. 25, as amended, to the Chief Administrative Officer of the Township of
Oro - Medonte.
9. That the Township of Oro - Medonte's Procedural By -law shall govern the
proceedings and activities of the Human Resources Committee.
10. This by -law shall take effect on the final passing thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 26 DAY
OF JANUARY, 2011.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 192 of 199
15e) - A By -law to change the zoning provi...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2011 -017
A By -law to change the zoning provisions which apply to the lands within
Part of Block B, Plan M -9 and Part of Block C, Plan M -9
(former Township of Oro), Township of Oro - Medonte, County of Simcoe
(1522417 Ontario Limited)
Roll # 4346- 010 - 003 -20700 and 4346- 010 - 003 -20800
WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered to
pass By -laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O.
1990, c.P.13;
AND WHEREAS Council deems it appropriate to rezone the subject lands;
AND WHEREAS Council deems it appropriate to rezone the lands to permit the development of
residential uses, in accordance with Section C14.2.4 of the Official Plan;
NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte hereby
enacts as follows:
1. Schedule `A16' to Zoning By -law No. 97 -95 as amended, is hereby further amended by
changing the zone symbol applying to the lands located in Part of Block B and Part of
Block C, Plan M -9, in the former geographic Township of Oro, now in the Township of Oro -
Medonte, from the Private Recreational (PR) Zone and Private Recreational Exception
114 (PR "114) Zone to Residential One Exception 202 (R1 "202) as shown on Schedule `A',
attached hereto and forming part of this By -law.
2. Section 7 — Exceptions of Zoning By -law 97 -95, as amended is hereby further amended by
the addition of the following subsection:
7.202 "202 — Part of Block B and Part of Block C, Plan M -9, on Huronwoods Drive and
Algonquin Trail (former Oro)
Notwithstanding any other provision in this By -law, the following provisions apply to lands
denoted by the symbol "202 on the schedules to the By -law:
a) Minimum required interior side yard 4.5 metres (14.7ft)
b) Minimum required rear yard 8.0 metres (26.2ft)
c) Minimum setback from a public street 6.0 metres (19.7ft)
d) Minimum setback to a steep slope 8.0 metres (26.2ft)
3. That the lands zoned Residential One Exception 202 (R1 "202) shall be subject to a
Holding (H) Provision in accordance with Section 5.2 of Zoning By -law 97 -95, as
amended. The Holding Provision cannot be removed until a Site Plan Agreement has
been entered into and executed by Council.
4. This By -law shall come into effect upon the date of passage hereof, subject to the
provisions of the Planning Act, as amended.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 26 DAY OF
JANUARY, 2011.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 193 of 199
15e) - A By -law to change the zoning provi...
Schedule "N to By -Law
No. 2011 -017
This is Schedule 'A' to By -Law 2011 -017
passed the 26" day of January, 2011.
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Mayor
H.S. Hughes
Clerk
J. Douglas Irwin
TOWNSHIP OF ORO- MEDONTE
(FILE 2010 - ZBA -09 and 2010 - ZBA -10)
Page 194 of 199
15f) - A By -law to Provide an Exemption fr...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2011 -018
A By -law to Provide an Exemption from Taxation to
The Royal Canadian Legion Branch 619 and to Repeal By -Law No. 2007 -047
WHEREAS Section 6.1 of the Assessment Act, R.S.O. 1990, c. A.31, as amended,
provides for exempting from taxation for Township purposes, for a period not exceeding
ten years, any land that is actually used and occupied as a memorial home, clubhouse
or athletic grounds by persons who served in the armed forces of His or her Majesty or
His or Her Majesty's allies in any war;
AND WHEREAS Council for The Corporation of the Township of Oro - Medonte declared
by Motion No. CW110119 -6, to grant to an exemption from taxation for Township
purposes to the Royal Canadian Legion Branch 619 Warminster for the taxation years
2011, 2012, 2013 and 2014;
AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte
deems it desirable to pass a by -law to provide such an exemption;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
1. That an exemption from taxation for lower -tier purposes be provided to the Royal
Canadian Legion Branch 619 Warminster.
2. That the tax exemption outlined in (1) above be for the years 2011, 2012, 2013
and 2014.
3. That By -Law No. 2007 -047 is hereby repealed in its entirety.
4. This by -law shall take effect on the final passing thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 26 DAY
OF JANUARY, 2011.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 195 of 199
15g) - A By -law to Appoint Representatives...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2011 -019
A By -law to Appoint Representatives to the
Common Interest Committee
WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
provides that the role of Council is to ensure that administrative practices are in place to
implement the decisions of Council;
AND WHEREAS the Council for The Corporation of the Township of Oro - Medonte
declared by Motion No. CW110119 -30, to appoint members to the Common Interest
Committee.
AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte
deems it desirable to pass a by -law to appoint such committee members;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
1. That the following Council members be appointed to the Common Interest
Committee.
• Mayor H.S. Hughes
• Deputy Mayor Hough
2. That the appointment outlined in (1) above be for the duration of the 2010 -2014 term
of Council expiring November 30, 2014.
3. And This by -law shall take effect on the final passing thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 26TH
DAY OF JANUARY, 2011.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 196 of 199
15h) - A By -law to Appoint a Representativ...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2011 -020
A By -law to Appoint a Representative to the
Oro - Medonte Chamber of Commerce
WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
provides that the role of Council is to ensure that administrative practices are in place to
implement the decisions of Council;
AND WHEREAS the Council for The Corporation of the Township of Oro - Medonte
declared by Motion No. CW110119 -24, to appoint a member to the Oro - Medonte
Chamber of Commerce.
AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte
deems it desirable to pass a by -law to appoint such a committee member;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
1. That the following member be appointed to the Oro - Medonte Chamber of
Commerce.
Councillor Dwight Evans
2. That the appointment outlined in (1) above be for the 2011 -2012 term
3. And This by -law shall take effect on the final passing thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 26TH
DAY OF JANUARY, 2011.
Irate• �• 1: 71.7: 7n�r[• PH7 �r. I��• PJ1�6y:II1.7�•7:Z•����I�•Ll�rr�
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 197 of 199
15i) - A By -law to Appoint a Representativ...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2011 -021
A By -law to Appoint a Representative to the
Orillia Chamber of Commerce
WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
provides that the role of Council is to ensure that administrative practices are in place to
implement the decisions of Council;
AND WHEREAS the Council for The Corporation of the Township of Oro - Medonte
declared by Motion No. CW110119 -24, to appoint a member to the Orillia Chamber of
Commerce.
AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte
deems it desirable to pass a by -law to appoint such a committee member;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
1. That the following member be appointed to the Orillia Chamber of Commerce.
Councillor Dwight Evans
2. That the appointment outlined in (1) above be for the 2011 -2012 term.
3. And This by -law shall take effect on the final passing thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 26TH
DAY OF JANUARY, 2011.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 198 of 199
16a) - Being a By -Law to Confirm the Proce...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2011 -015
Being a By -Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, January 26, 2011.
THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-
MEDONTE HEREBY ENACTS AS FOLLOWS:
1. THAT the action of the Council at its Council Meeting held on Wednesday,
January 26, 2011, and in respect to each Motion, Resolution and other actions
passed and taken by the Council at its said Meeting is, except where prior
approval of the Ontario Municipal Board is required, hereby adopted, ratified and
confirmed.
2. THAT the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro -
Medonte. And, the Clerk is hereby authorized and directed to affix the corporate
seal to all said documents.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 26
DAY JANUARY, 2011.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 199 of 199