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01 12 2011 Council AgendaT Proud Heritage, Exciting Future " I %. N NI 1 . 1-, THE TOWNSHIP OF ORO- MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS Wednesday, January 12, 2011 1:00 p.m. 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: a) Motion to Appoint Chairperson 2. ADOPTION OF THE AGENDA: a) Motion to Adopt the Agenda 3. DISCLOSURE OF PECUNIARY INTEREST: 4. MINUTES OF COUNCIL: a) Minutes of Council meeting held on Wednesday, December 15, 2010. b) Minutes of Special Council meeting held on Monday, December 20, 2010. c) Minutes of Special Council meeting held on Tuesday, December 21, 2010. d) Minutes of Special Council meeting held on Tuesday, December 21, 2010. e) Minutes of Special Council meeting held on Thursday, December 23, 2010. f) Minutes of Special Council meeting held on Thursday, January 6, 2011. 5. MINUTES OF COMMITTEES: None. 6. RECOGNITION OF ACHIEVEMENTS: None. 7. PUBLIC MEETINGS: None. 8. DEPUTATIONS: a) 1:00 p.m. S /Sgt Andy Mayo and S /Sgt Roger Kelly, Ontario Provincial Police, Barrie Detachment, re: 2011 Budget Estimates. b) 1:15 p.m. Pat Thor, Orillia & Area Physician Recruitment Committee, re: 2010 Activity Review and 2011 Goals and Initiatives. c) 1:30 p.m. Christie Cadotte, RVH, Barrie Area Physician Recruitment, re: 2011 Funding Request. d) 1:45 p.m. Frank Coyle, Chair, and Lisa Earl, Interim Marketing Coordinator, Ontario's Lake Country and Marketing Board, re: Past Marketing Programs Page 1 of 181 Page 57 -64 65 -83 84 -101 102 -103 104 -134 135 -140 141 -150 151 -159 160 161 -164 f) Council Agenda - January 12, 2011. 8. DEPUTATIONS: and 2011 Vision. e) 2:00 p.m. Keith Sherman, Executive Director, Severn Sound Environmental Association, re: 2011 Funding Request. f) 2:15 p.m. Gayle Wood, Chief Administrative Officer, Jocelyn Lee, General Manager, Corporate and Financial Services, Lake Simcoe Region Conservation Authority, re: 2011 Funding Request. 2:30 p.m. Wayne Wilson, Chief Administrative Officer and Walter Benotto, Chair, Nottawasaga Valley Conservation Authority, re: 2011 Funding Request. h) 2:45 p.m. Carol Benedetti, Executive Director, Anna Proctor, President of the Chamber Board of Directors, Oro - Medonte Chamber of Commerce, re: 2011 Funding Request. g) 9. REPORTS OF MUNICIPAL OFFICERS: a) Robin Dunn, CAO, re: 2011 AMO Conference, hosted by the City of London and the County of Middlesex at the London Convention Centre, the Hilton London and the Delta London Armories, August 21 -24, 2011. 10. REPORTS OF MEMBERS OF COUNCIL: a) Councillor Evans, re: Securities — Preservation of Vegetation — Moon Point. 11. CONSENT AGENDA: a) County of Simcoe Library Co- Operative, re: 2009 Library Co- Operative Annual Report. Staff Recommendation: Receive. b) Minutes of Midland Public Library Board meeting held on November 4, 2010. Staff Recommendation: Receive. c) Minutes of Lake Simcoe Region Conservation Authority meeting held on November 26, 2010 and highlights of meeting held on December 17, 2010. Staff Recommendation: Receive. d) Minutes of Nottawasaga Valley Conservation Authority meeting held on November 26, 2010 and highlights of meeting held on December 10, 2010 . Staff Recommendation: Receive. e) Correspondence dated December 13, 2010 from Patricia Woodford, Chair, Oro Moraine Association, re: Letter of Appreciation. Staff Recommendation: Receive. Correspondence received January 4, 2011 from Pitch -In Ontario, re: Pitch -In Week 2011. Staff Recommendation: Receive. Page 2 of 181 Page 165 166 -167 168 -170 171 -173 174 -175 c ) 176 Council Agenda - January 12, 2011. 12. COMMUNICATIONS: a) Correspondence dated December 1, 2010 from Gini Stringer, President, Orillia District Chamber of Commerce, re: Appointment to Orillia District Chamber of Commerce. b) Correspondence dated December 13, 2010 from Keith Sherman, Executive Director, Severn Sound Environmental Association, re: Appointment to the Severn Sound Sustainability Plan Steering Committee. 13. NOTICE OF MOTIONS: None. 14. CLOSED SESSION ITEMS: a) Motion to go In Closed Session b) Motion to Rise and Report c) Robin Dunn, CAO, re: Acquisition /disposition of land (Pine Ridge). d) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Staffing update - Fire & Emergency Services). [Addenda] 15. BY -LAWS: a) By -Law No. 2011 -003 A By -law to Authorize the Execution of a Memorandum of Understanding between The Township of Oro - Medonte and the Ontario Federation of Snowmobile Clubs Local Snowmobile Club, Sno Voyageurs Club For the 2010/2011 and 2011/2012 Seasons and to Repeal By -law No. 2008 -158. b) By -Law No. 2011 -004 A By -law to Authorize the Execution of a Memorandum of Understanding between The Township of Oro - Medonte and the Ontario Federation of Snowmobile Clubs Local Snowmobile Club, Orillia District Snowmobile Club For the 2010/2011 and 2011/2012 Seasons and to Repeal By -law No. 2010 -193. By -Law No. 2011 -005 Being a By -law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest. d) By -Law No. 2011 -006 A By -law to Repeal By -law No. 2007 -015, being A By -law to Appoint Representatives to Various Committees /Organizations, as amended, And By- law No. 2007 -021, being A By -law to Appoint Representatives to Various Committees/ Page 3 of 181 Page 177 178 179 180 181 Council Agenda - January 12, 2011. 15. BY -LAWS: Organizations and Technical Support Groups, as amended. e) By -Law No. 2011 -007 A By -law to Appoint A Representative to the Severn Sound Environmental Association Board of Directors. f) By -Law No. 2011 -008 A By -law to Appoint A Representative to the Nottawasaga Valley Conservation Authority Board of Directors. g) By -Law No. 2011 -009 A By -law to Appoint A Representative to the Lake Simcoe Region Conservation Authority Board of Directors. h) By -Law No. 2011 -010 A By -law to Constitute and Appoint a Committee of Adjustment And to Repeal By -law Nos. 2007 -003 and 2010 -037. 16. CONFIRMATION BY -LAW: a) By -Law No. 2011 -002 Being a By -Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, January 12, 2011 17. ANNOUNCEMENTS OF INTEREST TO THE PUBLIC: 18. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 19. ADJOURNMENT: a) Motion to Adjourn Page 4 of 181 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... 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(1) 0 cn co o 1 c5 01 c o_ ® E � a� 0 s- -�-� ,., tt 0) (/) Q O) o) = 0 E L,- C a) c • - .,-J O 0 4:_- E c ›N .— u) C� E— LL • • • O _o u) E2 2 u) O U O E U 0 O LL 1 Page 19 of 181 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... Page 20 of 181 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... O Ontario Government of Ontario Gouvernement de ('Ontario POLICING SERVICES 2011 ESTIMATES SAN 4 al; • Details of the cost allocation methodology are set out in Regulation 420/97 pursuant to the Police Services Act. • The estimated number of officers and civilian members providing field services are used to prepare the 2011 estimates. The number of officers and civilians in each detachment is based on approved funding. • The approved costing formula was revised in 2008 to update the various cost components in it to reflect more up -to -date OPP costs. • Individual municipal estimates for 2011 are determined by apportioning the detachment cost attributable to municipal policing provided to each municipality based on its proportion of the detachment workload. • 2011 Uniform and Civilian Salaries are estimated based on the 2009 — 2011 Collective Agreements which were predicated on the ability of the OPPA to re- negotiate 2011 salary and benefit rates. The OPPA has initiated action to re- negotiate the 2011 salary and benefits for uniform and civilian members and therefore the rates quoted in the 2011 estimates may be subject to change. In the event that the 2011 rates are successfully re- negotiated a notification of the rate changes will be sent to your municipality. The 2011 monthly billings will not be revised specifically to reflect any salary rate changes resulting from the re- negotiations. The 2011 reconciliations will be based on salary rates in effect for 2011. • Current benefit rates have been included in the annual estimate and will be applied to the final year end reconciliation, (24.7% for uniform officers and 24.3% for civilian staff). • The estimate includes: o direct costs (e.g., salaries, wages and benefits of uniform and civilian members); o equipment costs (e.g., vehicles, uniforms, supplies, radio equipment, computers); o additional support personnel (e.g., communication operators and prisoner guards); and o administrative support costs of the Regional and General Headquarters required to provide municipal services (e.g., Contract Policing, Recruiting and Quality Assurance). • The estimate excludes: o cost of provincial responsibilities such as traffic patrol on King's Highways, waterways policing, policing in provincial parks, unincorporated areas, First Nations Territories, and municipalities providing their own policing services; and o mandated special services such as major criminal investigations and investigative support services. • Provincial Services Usage: estimates have been reduced by 10% for Provincial Services Usage to compensate municipalities for the deployment of officers from the detachment area to other areas in the province to respond to emergencies /disasters /major investigations or other occurrences deemed provincial responsibilities. o The actual Provincial Services Usage credit will be applied in the reconciliation to actual costs in 2011, with no minimum application. Page 21 of 181 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... O.P.P. COSTING SUMMARY - Estimated Policing Costs for the period January 01, 2011 to December 31, 2011 Salaries and Benefits TOWNSHIP OF ORO- MEDONTE Uniform Members Positions $ Inspector - Staff Sergeant- Detachment Commander 0.50 58,197 Staff Sergeant - Sergeant 2.02 191,968 Constables 13.10 1,109,738 Total Uniform Salaries ** 1,359,903 Overtime (Provincial Average) 119,671 Contractual Payout (Vacation & Statutory Holidays) 39,247 Shift Premium 6,925 Benefits (24.7% of Salaries; 2% of Overtime) 338,290 Total Uniform Salaries & Benefits Civilian Members Positions $ Detachment Administrative Clerk 2.02 108,485 Detachment Clerk - Typist - Caretaker - Communication Operators 74,745 Prisoner Guards 18,733 Total Civilian Salaries ** 201,963 Benefits (24.3% of Salaries) 26,362 Total Civilian Salaries & Benefits OSS Pay and Benefit Charge Total Salaries & Benefits Other Direct Operating Expenses Communication Center 3,437 Operational Support 22,639 RHQ Municipal Support 25,889 Vehicle Usage 151,662 Telephone - Office Supplies 6,875 Accommodation - Uniform & Equipment 18,780 Cleaning Contract Mobile Radio Equipment Maintenance 11,437 Office Automation - Uniform 39,107 Office Automation - Civilian 2,724 Total Other Direct Operating Expenses OSS Financial Services Fee 1,864,037 228,325 2,092,362 282,549 3,249 2011 Total Estimated Gross Policing Cost 2,378,161 Provincial Services Usage (237,816) TOTAL ESTIMATED POLICING COST $ 2,140,345 * FTE = Full Time Equivalent. Your municipality's portion of the total detachment cost is equivalent to the FTE shown which is based on your municipality's proportion of the detachments workload. Page 22 of 181 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... "" 2011 Uniform and Civilian Salaries are estimated based on the 2009 — 2011 Collective Agreements which were predicated on the ability of the OPPA to re- negotiate 2011 salary and benefit rates. The OPPA has initiated action to re- negotiate the 2011 salary and benefits for uniform and civilian members and therefore the rates quoted in the 2011 estimates may be subject to change. Page 23 of 181 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... Page 24 of 181 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... Table of Contents 1 Commissioner's Message 2 -3 2011 -2013 OPP Strategic Plan at- a- glance 4 Organizational Values 5 The Development of this Plan 6 Public Safety 10 Relationships 13 Workforce 16 Effectiveness 20 Measuring our Success Page 25 of 181 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... Commissioner's Message I am pleased to present the Ontario Provincial Police (OPP) Strategic Nan for 2011 -2013. The OPP's new strategic plan is comprehensive and forward looking. I am particularly proud that OPP members helped shape the plan through participation in an employee survey and more than 31 discovery sessions held across the province. External stakeholders also provided valuable input. This plan clearly articulates the OPP's direction - where we are now, what resources we have, where we want to go and how we will get there. Success will be realized through our collective efforts. The domain of public safety is not exclusive to the police and this is reflected in the 2011 -2013 Strategic Plan. In times of constant change and fiscal challenges, it is vital to work together with our stakeholders and partners, laying a solid foundation of social well being for Ontario's communities. This means a safe and secure environment where the most vulnerable members of society are protected from victimization. Our strategies continue to focus on public safety, relationships, workforce and effectiveness. Each strategy is supported by a situational assessment, a summary of key activities and a "quick facts" section. Performance indicators and an accountability framework are identified so that we can evaluate our progress over the next three years. This plan helps ensure resources and activities are consistently aligned to meet corporate priorities. Our continued evolution as an intelligence -led policing organization will better position us to proactively identify and manage emerging crime trends. I look forward to the three years to come, during which I anticipate significant progress on our many initiatives. I have every confidence that together as a team, the OPP will continue to excel in all it does. - Chris D. Lewis Ontario Provincial Police 2011 -2013 STRATEGIC PLAN 1 Page 26 of 181 N J Q 0 0 OPP Strategic Plan 2011 -2013 PUBLIC SAFETY 1 Excellence in the delivery of core police services through Intelligence -Led Policing. 1. Crime prevention and reduced victimization in our communities. 2. Investigative excellence through Intelligence -Led Policing. 3. Excellence in the response to and management of major investigations, critical incidents and emergencies. 4. Save lives and reduce crime on our highways, waterways and trails. • Crime Abatement Strategy statistics. • Crime and traffic statistics. • Street checks. • Major investigation debriefings. • Major event evaluations. • Framework for Police Preparedness for Aboriginal Critical Incidents application. OPP VALUES: PROF 2 2011 -2013 STRATEGIC PLAN 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... RELATIONSHIPS Strong, effective partnerships with our communities, stakeholders and colleagues. 1. Develop and implement a coordinated approach to internal communications. 2. Focus external communications to increase awareness of the OPP's mandate, to our communities and stakeholders. 3. Advocate for and support sustainable First Nations policing and safe communities. • OPP Community Satisfaction Survey results. • Ontario Public Service (OPS) Employee Engagement survey results. • Training opportunities provided to First Nations police services. ESSIONALISM • ACCOUNTABILITY • DIVERSITY Ontario Provincial Police Page 27 of 181 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... VISION: Safe Communities... A Secure Ontario WORKFORCE A sustainable pool of members with expertise, pride and dedication. 1. Support and enable continuous training, learning and development opportunities for our employees. 2. Foster a culture of recognition and accountability through meaningful performance management. 3. Promote a healthy workforce and healthy workplaces. • OPS Employee Engagement survey results. • OPP member survey. • E- Learning statistics. • Human resource data systems. • Ontario Provincial Police MISSION: Policing excellence through our r our work and our relationships. ESPECT • EXCELLENCE • LEAD EFFECTIVENESS Demonstrated efficiency and effectiveness operating in an increasingly complex and challenging policing environment. 1. Enhance information management with technology. 2. Effective financial management and fiscal accountability. 3. Embed environmental responsibility into our culture and our business practices. 4. Continue to modernize equipment for all employees. • Uniform workload statistics. • Financial training opportunities. • Response to various inquests, inquiries and audits. • Integration of technology systems. • Infrastructure projects that meet environmental standards. ERSHIP eople, 2011 -2013 STRATEGIC PLAN J 0 0 3 Page 28 of 181 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... Organizational Values Organizational vaLues area part of all we say and do. In 2002, the OPP formally adopted the following vaLues which have guided the OPP's organizationaL direction, strategic plan and day -to -day behaviours since that time: • Professionalism • Accountability • Diversity • Respect • Excellence In 2010, the OPP added a sixth value: Leadership. Leaders take the initiative to do the right things for the communities they serve and to inspire the people they Lead. OPP members Lead by example. These six organizationaL vaLues are a clear, pubLic articulation of our commitment as an organization and as individuals. They describe what it takes to achieve the kind of relationships and workplaces essentiaLto effective policing. For the OPP, organizationaL vaLues serve to anchor the organization, its Leadership and its empLoyees through changing times. The OPP, 4 2011 - 2013 STRATEGIC PLAN Like many organizations, has to meet the challenges of Leadership turnover, baby boomer retirements, rapid and global technological change, increasingly complex pubLic safety and security issues, and very high pubLic expectations for responsiveness and accountability. For organizations Like the OPP that reLy on pubLic trust and confidence, core vaLues, Lived and shared consistently across the entire organization, are essential for continued success. These vaLues represent the OPP's pubLic affirmation of a continuing commitment to professionalism and the highest standards - standards on which our empLoyees, and the communities we serve, continue to reLy. Accountability xce erce Diversity Leadersh iK Ontario Provincial Police Page 29 of 181 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... The Development of this Plan This plan represents the efforts and contributions of numerous people from both within and outside the Ontario Provincial Police. To facilitate its creation, a detailed process for gathering information was mapped out in 2010. This included: • The 2010 OPP Environmental Scan • OPP Strategic Planning Employee Survey (Over 2,500 participants) • 31 Employee Strategic Planning Discovery Sessions conducted across each of the six regions and general headquarters (340 participants) • External Stakeholder Consultations. The information gathered has been converted into a clear and realistic plan that will guide the Ontario Provincial Police in providing the highest quality of service into the future. From Strategy... to Action Review internal / external issues that may impact policing operations. Ontario Provincial Police 4. EVALUATE: ✓ Monitor ✓ Report ✓ Review ✓ Adjust 1. GATHER DATA: ✓ Environmental Scanning ✓ External Stakeholder Consultations ✓ OPP Employee Survey ✓ Employee Discovery Sessions ✓ Trend Analysis 3. IMPLEMENT: ✓ Communication ✓ Business Plans ✓ Operationalize 2. STRATEGIC PLAN: ✓ Goals ✓ Strategies ✓ Activities ✓ Indicators Identify strategies based on the information gathered. Define where the OPP wants to go and how to measure success. Align local business activities with members' performance plans. Detachment plans — include community consultations. 2011 -2013 STRATEGIC PLAN 5 Page 30 of 181 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... Public Safety Situational Assessment Crime prevention is a core police service, mandated in the Police Services Act of Ontario. Effective crime prevention programs and initiatives rely on the intelligence -led approach of continuously analyzing and sharing information. The OPP has recently adopted Ontario's Mobilization and Engagement Model of Community Policing. It has been integrated into the current recruit training curriculum at the Ontario Police College (OPC) and has been endorsed by the Ontario Association of Police Services Boards (OAPSB). This new model is a proactive approach to deterring and reducing crime. This approach includes mobilizing and engaging social service agencies and community groups /members to identify the root causes of crime affecting the safety, security, and well- being of Ontarians. Crime prevention through social development (CPSD) targets socio- economic risk factors that cause crime and place people — especially children and youth — at greater risk of becoming criminals, victims, or both. These collaborative problem - solving partnerships support the identification and delivery of responsive strategies and programs to address community needs. The strategies and programs developed target areas of crime and prolific offenders. Crime prevention moves us from a reactive to a proactive state. It facilitates the reprioritization and effective deployment of our Limited resources. Now more than ever, it is important to exercise due diligence over how and where we spend the public funds with which we are entrusted. The continued support and governance of our police services boards and municipalities is an integral component in the success of prevention initiatives and programs. Given the current workload placed on our front-Line members, our ability to conduct crime prevention activities is dependent upon the implementation of the effectiveness strategies outlined in this Strategic Plan. By maximizing our efficiencies, this proactive focus will increase our capacity to deliver this core police service. 6 2011 -2013 STRATEGIC PLAN O Crime prevention and reduced victimization in our communities. Excellence in the delivery of core police services through Intelligence -Led Policing. Key Activities • Track, monitor and measure the impact of the OPP Intelligence -Led Policing — Crime Abatement Strategy (ILP-CAS). • Develop a comprehensive communications and training strategy to ensure organizational understanding and the application of Ontario's Mobilization and Engagement Model of Community Policing. • Utilize an intelligence -led and consultative approach to develop and implement community -based crime prevention programs. • Advance the OPP Youth Strategy. Ouick Facts In 2010, MacLean's Magazine's third annual crime survey identified the top five safest communities in Canada. Three of these, Wellington County, Nottawasaga and CaLedon are policed by the OPP. These detachments have adopted numerous crime prevention strategies. • The OAPSB indicates that crime prevention through collaboration and community engagement are priorities in its 2010 Strategic Plan. • The Ontario Association of Chiefs of Police (OACP) and the Ministry of Community Safety and Correctional Services (MCSCS) are working collaboratively to develop an Ontario Crime Prevention Strategy. • The Canadian Association of Chiefs of Police (CACP) has identified managing the needs of people with mental health issues who come in contact with the justice system as a priority. This is a complex area that will require community engagement and mobilization. • In 2010, the OPP formalized a provincial ILP -CAS to be implemented in each detachment. The Sioux Lookout OPP Detachment has experienced a 12% reduction in violent crime and an 18% reduction in property crime since implementing a crime abatement program in 2007. Data from the 2010 provincial rollout of the ILP- CAS is not yet available. Ontario Provincial Police Page 31 of 181 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... © Investigative excellence through Intelligence -Led Policing. Situational Assessment Intelligence -Led Policing (ILP) involves the collection and analysis of information to assist police in making informed decisions at all levels of the organization. Intelligence includes information gathered at the front Line through community engagement, street checks, confidential informants and the ILP -CAS. Results are applied to target detachment level crime and traffic issues. Addressing broader organized and serious criminal activity along with critical incident and emergency management are supported by this process. Organized crime manifests itself in numerous profit - driven activities Linked to crime in detachment areas; for example, money laundering, illegal gaming, fraud, identity crimes and the trafficking of drugs, human beings and firearms. An integrated targeted approach to identifying public safety initiatives, dismantling organized crime and addressing serious crime contributes to the reduction of victimization. The likelihood of an effective police response to crime increases proportionally as the accuracy of this criminal intelligence increases. Unfortunately, police information is somewhat fragmented for optimal analysis due to the multiple data systems currently in use. A viable technology solution for information management underpins the success in delivering timely intelligence end - products. Efforts to further align data systems, infrastructure and resources in order to "mainstream" data and crime analysis as "the way we do business" is required. Technology not only enhances our investigative capacity, it helps police combat crime. Crimi nal enterprises are evolving,seekingnew opportunities and working cooperatively in response to the shifting paradigm of transnational and online /electronic crime trends. Criminals are constantly exploiting cutting edge technology to expand their enterprises. They adapt traditional took and methods to perpetrate and conceal their criminal activities. We must be one step ahead of that curve. Intelligence -Led Policing relies on collaborative partnerships and information sharing. Maximizing existing and potential internal partnerships remains an organizational priority. In addition, partnerships can surpass the Limitations of jurisdictional boundaries. In the past, boundaries have hindered the exchange of intelligence and investigative information and provided a way for criminals to mitigate or avoid the consequences of their illegal activity. Key Activities Enhance data analysis processes and capacity to further support Intelligence -Led Policing. Integrate internal and external partnerships to promote investigative excellence. Promote local, provincial and national crime initiatives. Ontario Provincial Police PUBLIC SAFETY Joint- force /inter- agency partnerships at a municipal, provincial, national and international level have been formed over time to meet legislative requirements and enhance the understanding of criminal activity with the recognition that organized crime is larger than any one agency's capabilities. These relationships assist in maximizing resources to suppress serious and organized crime while promoting a best practices approach. In addition, non - traditional external partnerships with the private sector are becoming increasingly important to police agencies. The private sector is sophisticated in its use and application of technology and possesses large amounts of information that can assist police in furthering their impact on crime. The integration of investigative expertise, intelligence, partnerships and technology at the front -line and provincial levels will balance our approach to the tactics adopted by criminals. Q Facts • There are nearly 800 known organized crime groups currently operating in Canada, many of them in Ontario. • Provincially, organized crime is broadening its scope and en- gaging in white collar crimes, with potential repercussions for Ontario's insurance industry. • Online crime includes Internet child luring and sexual exploi- tation, fraudulent e -mail scams and on -line purchases, identity crimes and a variety of hacking, bullying and harassment - related activities. • Victims of identity theft may experience a severe loss in their ability to utilize their credit and financial identity. • Depriving criminals of profit acquired through crime, and prop- erty utilized to facilitate crime, is a proven and efficient tactic to reduce crime. If not returned to legitimate third party inter- ests or victims of crime, seized assets /property are forfeited to the Crown and re- invested in law enforcement initiatives. In 2009, the total number of Street Check submissions was 20,967, an increase of 23% from 2008. The OPP provided a total of 378,463 hours of specialized po- licing services to its municipal partners in 2009. These hours included investigative support and major case management. A cooperative partnership has been formalized with the United States Immigration and Customs Enforcement in their Border Enforcement Security Teams (BEST). OPP members are embed- ded in BEST at various border crossings. National and provincial crime initiatives include: • The Canadian Integrated Response to Organized Crime • Committee and Tactical Priority Setting Committees. • National Identity Crime Committee. • Provincial Asset Forfeiture Strategy. 2011 -2013 STRATEGIC PLAN 7 Page 32 of 181 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... PUBLIC SAFETY ® Excellence in the response to and management of major investigations, critical incidents and emergencies. Situational Assessment Emergency management, major investigation and critical incident planning was identified as an organizational strength during the 2010 OPP Employee Strategic Planning Discovery Sessions. Ontario's Police Services Act, defines core police services to include public order maintenance and emergency response. Coordinated operational planning supported by intelligence end - products is the primary element of an effective and efficient response to major investigations, critical incidents and emergencies. A major investigation /incident is defined as an occurrence that, by circumstance, requires the mobilization of OPP employees, equipment and other resources beyond those required for normal police service delivery. This can include the response to new and emerging threats of terrorism, disasters, pandemics, and civil disturbances. A critical incident is a high -risk incident requiring the mobilization of the OPP Integrated Response (e.g., a hostage to Id ng). The OPP is well positioned to provide emergency and criticalincident management and response within Ontario. Intensive training and qualification requirements for specialized unit members, modern equipment and technology, extensive partnerships and effective deployment strategies create the solid foundation for sustaining excellence. Heightened public scrutiny of the response during or after a major investigation, critical incident or emergency requires proactive risk mitigation activity. This activity combined with continued inter- agency cooperation, will result in the development of best practices and support informed and proactive decision making. Key Activities • Analyze major investigations, critical incidents and emergency responses from other police agencies to incorporate Lessons Learned and identify best practices and emerging skills/ techniques/ equipment. • Improve telecommunication interoperability with partner agencies. • Implement viable recruitment, retention, and succession management activities to maintain capacity on specialized teams. • Ongoing evaluation of current practices to improve the effective and timely response to calls for service. • Further develop a coordinated, organizational response protocol for major investigations. 2011 - 2013 STRATEGIC PLAN Given the OPP's geographic challenges, especially in the North West and North East regions, it is imperative to maintain this level of expertise while always seeking innovative methods to enhance our capabilities and the timeliness of our responses. It is also crucial that a sustainable pool of qualified members is continually recruited and developed for these specialized roles. Quick Facts In addition to responding to major events within OPP jurisdiction, at the request of a municipal police service or the Ministry of the Attorney General, the OPP will Lead major investigations across the province. Such recent investigations include the Tori Stafford homicide in Woodstock, the Russell Williams case in Belleville and the Sonja Varschin homicide in Orangeville. The OPP Provincial Community Satisfaction Survey conducted in 2009 indicated that 82.8% of Ontarians are 'confident' or 'very confident' in the OPP's ability to handle major occurrences such as Large scale demonstrations, natural disasters or major transportation incidents. • There are 220 Level One Incident Commanders and 17 Critical Incident Commanders currently trained in the OPP. • The five year average for Critical Incident Command calls for service is 85 per annum. This does not include public order or Level One incident calls. • Since 2006, there have been approximately 280 occurrences where the Framework for Police Preparedness to Aboriginal Critical Incidents has been applied. The Field Support Bureau maintains three full -time Aboriginal Critical Incident Commanders. The U.S. National Intelligence Council states that terrorist groups in 2025 will have access to technologies and scientific knowledge placing some of the world's most dangerous capabilities within their reach. The OPP is Leading security planning for the 2015 Pan American and Para -Pan American Games. Approximately 10,000 participants and over 250,000 visitors from the 42 participating countries will be in attendance. Sports and events will be staged throughout the Greater Golden Horseshoe area from Oshawa to Toronto to Niagara Falls in more than 50 venues. A number of hearings into police actions at the June 2010 G8 and G20 summits commenced in October 2010. Ontario Provincial Police Page 33 of 181 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... O Save lives and reduce crime on our highways, waterways and trails. Situational Assessment Analysis has Led the OPP to target the "big four" factors in deaths and injuries on Ontario highways: lack of occupant restraint, aggressive driving including speeding, impaired driving, and distracted driving. Delivering targeted prevention initiatives and conducting enforcement activities remain key components in saving lives on our roadways. This continued focus, balanced with similar efforts on our waterways and trails, contributes to a reduction in the economic and societal costs of personaL injuries and fatalities. In turn, prevention and enforcement activities contribute to easing the burden placed on our public heaLth care system. The uninterrupted transportation of goods on Ontario's highways contributes to economic growth across the province. Concurrently, illegal goods and criminals are also travelling along our highways. The OPP must continue to reduce crime through criminal traffic interdiction activity to remove "travelling criminals" who are using our roadways and waterways to transport contraband /illegal goods and further their criminal activity (e.g. drugs, weapons, human trafficking). To enhance traffic and crime enforcement, the OPP must expand the application of current legislative tools (e.g. anti - racing and distracted driving legislation) and conduct continual trend analysis to further develop targeted prevention and enforcement activities. Key Activities • Build on the successes of the Provincial Traffic Safety Program. • Complete the Collision /Health Care Impact Study. • Research and utilize technology to enhance traffic safety initiatives. • Expand capacity for criminal traffic interdiction and integration. • Implement the provincial application of "Collision" Prevention Through Environmental Design. • Generate new opportunities with partners to combat crime and save lives. Ontario Provincial Police "We've made huge progress in terms of reducing carnage on our highways. The Ontario Provincial Police has had unbelievable success with a very small but committed team of officers who have seized millions of dollars in drugs, weapons and contraband." Ouick Facts PUBLIC SAFETY - Commissioner Chris D. Lewis, October 2010 • The Provincial Traffic Safety Program (PTSP) was developed to support Canada Road Safety Vision 2010 which has been extended to 2015. • Since the OPP implemented the PTSP in 2007, Ontario has seen a reduction in the number of fatal and personaL injury collisions in the province. After the first full year, in 2008 the OPP saved 131 Lives, and in 2009, a further 12 Lives were saved. These rates are the Lowest Ontario has seen in 80 years. Speed and Loss of control are persistent killers on aLL of Ontario's roads. According to the MTO Annual Road Safety Report (ORSAR) for 2007, the total number of fatalities involving these factors dropped from 350 in 2006 to 341 in 2007, however they still account for nearly half of aLL motor vehicle - related fatalities. Drinking and driving continues to be one of Ontario's most significant road safety issues. During the past decade, more than 2,000 Lives have been lost and more than 50,000 people have sustained injuries in collisions involving a drinking driver. Our roadways and waterways are being used more fre- quently to transport illegal substances such as contraband tobacco, guns, drugs and hazardous waste being disposed of illegally. In 2010, the OPP East Region Highway Enforcement Team stopped a van on Hwy 401. Subsequent to investigation, officers seized 34 bricks of cocaine concealed within two suitcases. The total weight of the cocaine was 81.55 Lbs, valued at $1.36 million. In 2007, a Transport Canada study estimated that collisions cost Ontario $17.9 billion in direct and indirect costs such as vehicle damage, emergency response, heaLth care costs, Lost productivity and physical rehabilitation. 2011 -2013 STRATEGIC PLAN 9 Page 34 of 181 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... Relationshi•s O Develop and implement a coordinated approach to internal communications. Situational Assessment Internal communications in one of the largest deployed police services in North America is an ongoing challenge. The OPP operates out of 163 detachments, five regional, one divisional and a general headquarters situated throughout urban and remote areas of a province that spans over one million square miles. In addition, addressing issues such as technology, equipment, officer deployment and supervision, provide increased obstacles for a service that operates 24/7, 365 days a year. An internal communication strategy allows employees to become actively engaged and organizationally aware. A successful strategy identifies internal audiences, messages and methods. Overall employees experience increased understanding of the OPP, its challenges, successes, expectations, emerging trends, direction and vision. Timely, open and transparent internal communication facilitates intelligence and information sharing across the organization. The resulting cross - command integration and teamwork provide the foundation for innovation in effective police services delivery. The ever - changing policing environment in which the OPP operates requires targeted and expeditious communications to ensure that the implications and requirements associated with new case Law and legislative changes are understood. Currently, we have many methods for information sharing including, but not Limited to, mail, facsimile, the OPP intranet, the OPP Review, email, "8 -day Boards," briefings and face -to -face communication. As part of the greater OPS, members also receive broader government communications. A more coordinated and deliberate approach to specific internal communication may be addressed. Effective internal communications enables the OPP to be a Learning organization, Learning from both its successes and mistakes. 10 2011 -2013 STRATEGIC PLAN Strong, effective partnerships with our communities, stakeholders and colleagues. Key Activities Assess the effectiveness of internal communication methods and explore innovative solutions and feedback mechanisms. Explore opportunities to enhance organizational awareness of OPP programs and services. Ouick Facts • The 2010 OPP Employee Strategic Planning Survey asked members to rate internal communication: • 59% of employees Agree /Strongly Agree • 39% of employees Disagree /Strongly Disagree • 2% have no opinion • The 2009 OPS Employee Survey divisional results for the OPP indicate: • Only 44% of employees agreed that, in their work unit, the right information gets to the right people at the right time. • Only 39% of employees agreed that there was good communication between their work unit and other areas that their work unit is involved with. • Internal communication solutions may include: • An electronic "8 -day board." • Web 2.0 applications /social media. • Shift briefings. • Overall organizational communication was one of the top three priorities to be addressed according to OPP employee response in the survey. • There are approximately 6,437 hits to the OPP intranet per day. Ontario Provincial Police Page 35 of 181 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... © Focus external communications to increase awareness of the OPP's mandate, to our communities and stakeholders. Situational Assessment Today, more than ever, people access the media to inform themselves about current events and issues. It is criticaL that the OPP maintain a strategic and structured approach to pubLic relations while acknowledging the role of the media. This requires providing timely, accurate and targeted information and education to the general public, furthering our reLationships and maintaining their trust. The OPP must identify opportunities to showcase its expertise while expanding its image. Successful communication with the pubLic through the media will enhance our accountability and transparency. PubLic support is contingent upon a clear understanding of what we do and why we do it. Open and honest communication with Police Services Boards, municipalities and various stakehoLders is fundamental to garnering their support in furthering the public safety agenda in Ontario. In addition, enhanced government understanding of the unique needs of the OPP and operating environment is required. This greater understanding will allow the OPP increased flexibility and Latitude in making decisions related to its technoLogy, equipment and infrastructure needs and soLutions. Recent focus on the OPP's traffic safety initiatives is very positive. We need to draw attention to our broader mandate incLuding the management of major investigations, criticaL incidents and emergencies. We need to provide strong and consistent key messages to our communities and our stakehoLders. This further supports and engages our members who hear and see us highLighting their great work. Quick Facts Key Activities RELATIONSHIPS • Develop a coordinated approach to external communications highLighting ongoing successes and achievements throughout the province in alt areas of our core police services. • Conduct pubLic education campaigns in support of various pubLic safety initiatives (e.g. promoting awareness of emergency and non emergency issues, incLuding how and when to use 9 -1 -1). • Examine and utilize new and emergingtechnology(e.g. Web 2.0 applications /social media) to better inform and engage the pubLic and our stakehoLders. • Maintain collaborative reLationships with partners and stakehoLders (e.g. Ontario Provincial Police Association, Commissioned Officers' Association, OAPSB). • Strengthen customer service driven communications with police services boards, municipalities and other community stakehoLders. • Collaborate with government partners to ensure that the OPP's unique needs are recognized in the continuous deveLopment of technoLogy, equipment and infrastructure soLutions. "I am a firm believer that the OPP and all police services need to partner with the media in order to ensure fair, accurate and balanced reporting and to contribute to informed debate on the issues of the day. We will be as open and accessible to the media as possible without jeopardizing investigations, the court process or privacy." - Commissioner Chris D. Lewis, December 2010 • According to the 2010 OPP EmpLoyee Strategic PLanning Survey, 91% of employees Agree / Strongly Agree that the OPP makes considerable effort to educate the pubLic about policing and safety issues. It was further articulated through the 2010 OPP EmpLoyee Strategic PLanning Discovery Sessions that this fairly recent momentum must be sustained and explored further. • One of the CACP strategic issues is image management and enhancing public confidence and support. • Steps have been taken to communicate more effectively and openly with Police Service Boards in municipalities and in contract Locations. • Over 43% of our front-Line FTEs are providing service to contract Locations. • The total number of municipalities policed by the OPP is 320. • The OAPSB was consulted in the deveLopment of this Strategic Plan. • Due to the size of the OPP fleet, the OPP is a major contributor on the Ontario PubLic Service Fleet Directors Committee, facilitating information sharing and Lessons Learned with our partners. Ontario Provincial Police 2011 -2013 STRATEGIC PLAN 11 Page 36 of 181 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... RELATIONSHIPS © Advocate for and support sustainable First Nations policing and safe communities. Situational Assessment Advancing effective First Nations policing in Ontario is a priority for the OPP The establishment of the Aboriginal Policing Bureau (APB) in 2007 reflected the high priority the OPP places on its Aboriginal policing responsibilities. The OPP is responsible for administering the Ontario First Nations Policing Agreement which is the tripartite agreement (federal/ provincial /First Nations)that provides for policing in 19 First Nations communities in Ontario. OPP detachments provided policingservices directly to 19 First Nations communities in 2009. In addition, there are nine stand -alone police services in the province. The current federal First Nation Policing Policy and joint provincial and federal funding programs provide for front-Line policing in First Nations communities. The OPP supports First Nations policing as required and advocates on their behalf. The OPP continues to work with First Nations police services and community leadership on ways to address community policing and safety needs. The prosperity of any community relies upon the safety and security of its people. The OPP maintains a focus on drug enforcement and youth empowerment in response to the high number of youth suicides and the presence of gangs in northern First Nations communities. Youth empowerment programs, such as Walking the Path and Niigan Mosewak, are designed to help young people to understand and embrace their history and traditional teachings, and to promote a positive self- concept and respect for self and others. Key Activities • Provide administrative and operational assistance (e.g. fleet acquisition, communication systems support, recruit and specialized training) in Ontario First Nations Policing Agreement communities. • Direct enforcement efforts toward individuals or groups targeting First Nations communities. • Expand northern communities' radio systems including "Emergency Watch ". • Expand the reach of Walking the Path, an OPP youth empowerment program, thru facilitation training. 12 2011 -2013 STRATEGIC PLAN Quick Facts • The Ontario Provincial Police is the only police service in Canada to have statutory obligation to provide policing anywhere in the province, where none exists. • One in four of Ontario's First Nations communities are accessible only by air year -round or by air and ice road in the winter. • The Ontario government invests about $600 million annually in programs and services for Aboriginal Peoples. This includes investments in justice and policing initiatives. • Under Canada's Economic Action Plan, the federal government is delivering $15 million in funding to improve First Nations policing infrastructure. • According to the 2006 Census: • Ontario has the Largest Aboriginal population in Canada. • The Aboriginal population is young; about 27% are 15 years or younger. • The Aboriginal population is growing. While the general population increased by 6.6% between 2001 and 2006, the Aboriginal population grew by 28.7 %. • The migration of native street gangs from western Canada to Ontario is a concern for both Law enforcement and the communities in which they operate. Criminal activities commonly associated to native street gangs include drug trafficking and violent crimes. • According to Correctional Services Canada, one in five inmates in a federal prison is Aboriginal; for women, that figure rises to one in three. These are astonishingly high rates of incarceration given that Aboriginal people account for 4% of Canada's adult population. • According to Statistics Canada in 2009, Aboriginal persons, 15 years of age and over, reported double the rates of violent victimization (232 per 1,000 population), compared to non - Aboriginal populations (114 per 1,000 population). • In 2009, more than 400 youths participated in the OPP's Walking the Path and Niigan Mosewak (which means 'walking forward' in their Lives, being inspired and looking to a healthy future) youth empowerment programs. • The North of 50 Cops and Kids summer camp provides two week Long sessions for at -risk youth from Pikangikum. Ontario Provincial Police Page 37 of 181 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... Workforce O Situational Assessment Today's Law enforcement professional, both uniform and civilian, requires a wide variety of skills to perform in our rapidly changing environment. Essential law enforcement training, education and development, from basic to advanced levels, are fundamental to the OPP's ongoing success. In the 2010 EmpLoyee Strategic Planning Discovery Sessions, training, Learning and education were identified as an organizational strength. At the same time, they were also identified as the number one area for improvement and as a Leading solution to issues such as succession management, retention and morale. Many Leadership and specialized positions wiLL become vacant in the next few years providing developmental opportunities for members. It is therefore necessary to prepare our current workforce to be our Leaders and specialists of the future. Those in Leadership positions have the responsibility of providing direction to othersfromthe coach officer and detachment supervisor to the Commissioner. We need to develop our Leaders as those who inspire, are accountable, have integrity, take calculated risks and build trust. Leadership deveLopment must be a significant OPP focus for the coming years. To ensure a sustainable pool of members with diverse expertise, we must provide our peopLe with access to the Learning, training and developmental opportunities required to do their jobs. Learning can occur outside the classroom in the form of temporary assignments, secondments, job rotation, job shadowing, mentoring and acting assignments. Learning must be fair and accessible to aLL. It must align with formalized, meaningful learning and deveLopment pLans while surpassing geographic and financial limitations. Ontario Provincial Police Support and enable continuous training, learning and development opportunities for our employees. Key Activities A sustainable pool of members with expertise, pride and dedication. • Advance a training culture where peopLe have the skills to do their job. • Develop the Civilian Training Strategy. • Integrate developmental learning pLans with learning opportunities. • Provide a variety of opportunities for ongoing Leadership deveLopment at aLL levels. • Elevate diversity, human rights and cultural awareness in the OPP. Quick Facts • Between 2010 and 2013, 479 uniform members wiLL become eligible to retire. • In 2011 32% of commissioned officers wiLL be eligible to retire. • The 2009 OPS EmpLoyee Engagement Survey cited "Leadership Practice" as the top priority for improvement. "Opportunities for Growth and Advancement" was identified as number four. • OPP Learn, the organizational online training portal provides access to online training and course calendars serving over 3,000 OPP users per month. • The Provincial Police Academy (PPA) has Launched six 'virtual classrooms' across the province to expand training delivery and is in the process of acquiring four additional units. • The OPP is planning an enhanced four -day block training program with a five -year strategic planning cycle enhancing the program with sessions on officer survival for critical incidents, two - person Immediate Rapid Deployment, mechanical breach training, blended advanced patrol training with an e-Learning format, and ballistic first aid /self rescue. 2011 -2013 STRATEGIC PLAN 13 Page 38 of 181 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... WORKFORCE ® Foster a culture of recognition and accountability through meaningful performance management. Situational Assessment Effective and timely performance management for uniform and civilian members reinforces ongoing discussion between the manager and the employee to supporttheir successful contributions to achieving organizational goals. It also sets an appropriate environment for the supervisor and employee to define and refine career paths. Feedback received from our employees during the strategic planning process supports the integration of performance, Learning and development plans within OPP selection processes to assist in promoting fairness and transparency in these human resource practices. Ongoing feedback and formal documentation is importantto ensure excellence in employee performance is recognized. In addition to ongoing supervisor feedback and formal performance management documentation, the OPP recognizes member contributions through the OPP Awards and Recognition Program. These awards recognize and celebrate employees from across the organization who have completed successful initiatives and projects which display excellence. Meaningful performance management ensures thatthe right people are in the right places for the right reasons. The sum total of our efforts is reflected in the performance of the OPP as a whole. Key Activities • Link performance evaluations into our selection processes. • Integrate performance management assessments into succession planning. • Increase communication and training on the uniform selection process and performance management processes. • Employ a continuous improvement process into performance management tools to ensure they are constructive and effective. • Elevate the importance of providing meaningful performance management into supervisor, manager and Leadership training. 14 2011 -2013 STRATEGIC PLAN Quick Facts • During the 2010 Employee Strategic Planning Discovery Sessions performance management was identified as a key area for improvement within the OPP. • The 2009 OPS Employee Survey divisional results for the OPP indicate "Fair Human Resource practices" are one of the top three priorities for OPP employees. • There are currently four performance management systems utilized within the OPR • In 2009 100% of all commissioned officers, staff sergeants and civilian managers had performance plans in place. Currently, there is no performance managementtrackingsystem in place for sergeants, constables or non - managerial civilian members. • The usage of 360 degree reference checks is currently promoted as a best practice in the selection process. • The OPP Awards and Recognition Program includes: • OPP Accolade Awards. • Regional Awards ceremonies. • Commissioner's Citations and Commissioner's Commendations. • Service awards for Officers, Civilians, Auxiliary, Peace Officers and retirements. • Ontario Public Service Awards. • External Award Nominations. Ontario Provincial Police Page 39 of 181 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... © Promote a healthy workforce and healthy workplaces. Situational Assessment Creating a safe and healthy workplace is critical in a modern organization. The compelling business case for investing in workpLace weLLness has been made. The multiple effects of unheaLthy workplaces and unheaLthy lifestyle practices are well documented. Many workpLace studies show a direct Link between productivity and empLoyee well- being. A heaLthy workpLace supports an inclusive work environment where all members feel valued for the skills and perspectives they bring. A fit, engaged and happy workforce will benefit the employer in terms of enhanced performance, reduced absenteeism and grievances, and Lowering attrition. The OPP has a Longstanding history of supporting the safety and well -being of its empLoyees. Elements already in place support legislated requirements and reinforce a weLLness cuLture, such as our heaLth and safety committee structure, driving excellence initiatives, the WorkpLace Discrimination and Harassment Prevention (WDHP) program, empLoyee assistance programs and the OPP Diversity Strategy. The commitment to a safe, supportive and heaLthy workpLace continues to be a priority both for the OPP and the broader Ontario Public Service. The OPP must continue to increase its efforts by targeting three priority areas: • Healthy living. • Safe and heaLthy workpLace. • Supportive workpLace cuLture. Q Facts Key Activities WORKFORCE • Explore opportunities to support local weLLness programs, including fitness. • Develop an EmpLoyee Engagement Framework to support and sustain a high- engagement culture. • Explore return to work initiatives for accommodated members. • Increase manager's confidence in dealing with WorkpLace Discrimination and Harassment Policy matters. • Expand OPP capacity for Conflict Resolution and WorkpLace Restoration. • The top five WorkpLace Safety and Insurance cLaims for the OPP in 2009 were: overexertion, assaults and violent acts, contact with objects and equipment, falling, and exposure to harmful substance /environment. • OPP empLoyees averaged 7.6 sick days compared to the broader OPS which averaged 9.9 sick days in 2009. • According to the Conference Board of Canada, organizations that provide a healthy workpLace are also more attractive to prospective employees. Top talent is Looking for "employers of choice" and the majority of employers that fall into this category put an emphasis on building heaLthy work environments. • In 2002, it was reported that "mental heaLth cLaims (especially depression) have overtaken cardiovascular disease as the fastest growing category of disability costs in Canada." • The EmpLoyee Assistance Program (EAP) provides tools to assist employers in helping their empLoyees. • OPP members opened 1,327 new cases through our external empLoyee assistance provider in 2009. The OPP's Critical Incident Stress Response /Trauma Support teams were accessed by empLoyees 129 times within the first six months of 2010. Ontario Provincial Police 2011 -2013 STRATEGIC PLAN 15 Page 40 of 181 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... Effectiveness Demonstrated efficiency and effectiveness operating in an increasingly complex and challenging policing environment. Situational Assessment O Enhance information management with technology. Information and supporting systems are necessary tools in police work. The continued evolution towards Intelligence -Led Policing relies on how well we can capture, record, evaluate, analyze, share and preserve police information and knowledge. Intelligence end - products enabLe informed decision - making processes to direct resources and target crime. Information management in the OPP is impeded by numerous siLoed reporting and data systems that operate independently. To further compound issues, information exists in hard copy /paper, analog and digital format. It is important to continually seek opportunities to eliminate redundancy and duplication in data input, storage and retrieval while recognizing we are restricted by Limitations of full ownership and span of control. The needs of the OPP are unique in the OPS and decision - making is not autonomous to the OPP. Solid records /content management practices are imperative to maintain information in its various formats through capture, retention and destruction. Solutions are necessary to meet legislative requirements, mitigate risk and respond to requests. An increasing number of Freedom of Information (F01) requests and the recent Cornwall PubLic Inquiry are two examples that clearly demonstrate the case for action. Increased pubLic scrutiny, government oversight and legislative requirements have Led to increasingly complex and comprehensive criminal procedures and investigative reporting. While many existing data systems and processes improve our ability to collect, retrieve and utilize reported information, they have not been successful in reducing officer data entry time. Identifying innovative solutions to increase officer productivity is crucial to ensure the continued efficient delivery of policing services. Successful planning for the integration and implementation of technology should include ongoing industry monitoring and related opportunity assessments. By effectively managing our information we will preserve corporate memory, streamline processes, enabLe Intelligence -Led Policing, enhance the pubLic trust and most significantly maximize our greatest resource — our workforce. 16 2011 -2013 STRATEGIC PLAN Key Activities • Implement a provincial civilian data entry (CDE) system. • Develop a focussed approach to integrate existing methods of data collection, storage and usage. • Evaluate emerging technologies for application in Law enforcement (e.g. mobile technology and multipurpose devices such as GPS, Blackberry). Quick Facts The need for a solution for front-Line administrative reporting requirement was indicated as one of the top 10 priorities for the OPP through the 2010 OPP Strategic Planning Employee Survey. Examples of administrative information include that which relates to human resources, general administration, facilities management, financial management, information management and information technology, equipment and supplies (materials) management. • Central Region is currently piloting a CDE project to evaluate the process on a much Larger scale. • Officers spend an average of 12.5% of their day report writing. • It takes CDE one -third of the time of an average officer to complete a report. • Five minutes of unnecessary information /record search time a day for each member costs the OPP $4.8 million annually in Lost productivity. • The Ontario PubLic Service (OPS) spends $15.3 million every year backing up redundant information. The OPP cost of backing up redundant information is $1.99 million every year. • The OPS has more than one million cubic feet of paper records in officiaL records centres. The OPP share is more than 5,500 cubic feet of paper records in officiaL records centres and much more in undeclared /inventoried stored records. Ontario Provincial Police Page 41 of 181 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... © Effective financial management and fiscal accountability. Situational Assessment Being accountable and transparent is a government priority. Responsible financial management demonstrates a commitment to accountability through compliance with established fiscal policies and procedures. This must be done while balancing operational policing responsibilities, unpredictable demands and advances in technology within the OPP's fiscal allocation. The OPP is held accountable to meet the financial Limitations of allotted funding from governments. Funding is allocated for expenditures such as direct operating costs, salaries, wages and benefits, and infrastructure. Opportunities to further enhance our transparency are linked to the payment and recovery of expenses incurred, the procurement of goods and service, full -time employee (FTE) management and the administration of overtime. Innovative management of scarce front -line resources is found in the differential response function. This role supports operational effectiveness in the deployment of resources by redirecting Lower priority calls, allowing officers to focus on those calls that demand a police officer's attendance. To support FTE management activities, the OPP's Police Resourcing Model (PRM) identifies the efficient detachment front-Line staffing requirements based on a broad cross - section of workload data. When fully functional, the PRM combined with other assessment tools will assist the OPP in estimating front-Line resource requirements. Revising the PRM to include mandatory patrol standards for highways, waterways and trails and to be reflective of broader organizational strategies will support its evolution toward becoming a predictive model for the OPP's provincial as well as municipal workload. In addition to our staffing complement, it is critical the OPP has the necessary infrastructure to support effective front-Line policing. Governments at all levels demand an accountability framework that is transparent and meaningful when explaining policing costs. We will continue to be resourceful and innovative in the development of strategies that result in the OPP working within its budget allotments. By always working with and for our communities, the OPP ensures that every dollar spent on policing service delivery is spent effectively. Ontario Provincial Police Key Activities EFFECTIVENESS • Validate the PRM into a tool that will measure the impact of resource and workload changes. • Enhance a culture of fiscal awareness and accountability. • Build financial management skills and abilities for OPP managers. • Finalize staffing template for detachments. • Establish an effective Differential Response Unit (DRU) framework supported by policy and based on best practices. • Respond to Ontario Auditor General, Ministry of Community Safety and Correctional Services and Internal Audit Division recommendations. Quick Facts • Ontario's total debt is projected to be $213.2 billion as at March 31, 2010, compared to $176.9 billion as at March 31, 2009. Ontario's deficit is projected to be $21.3 billion for 2010 -11. • Internal, ministerial and provincial auditing is an effective financial management tool. Auditing is a corrective tool providing feedback to improve operations. The OPP Business and Financial Services Bureau, the Ministry of Community Safety and Correctional Services (MCSCS) Internal Audit Division and the Ontario Auditor General conduct audits of OPP spending and provide recommendations for efficiencies • The OPP regularly conducts audits of p -card purchases, i- expenses and payroll. • Funding is distributed to provide effective policing services to 320 contract and non - contract municipalities along with the policing service agreements with other ministries and the Federal government. Currently the OPP has 163 host detachments and satellite detachments, 13 forensic identification units, six regional headquarters and a general headquarters. • The OPP participates in the OPS Modernization Governance Committee to provide direction and advice to Infrastructure Ontario and the Ontario Realty Corporation on the financial, budgeting, planning, construction and development of infrastructure. 2011 -2013 STRATEGIC PLAN 17 Page 42 of 181 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... EFFECTIVENESS ® Embed environmental responsibility into our culture and our business practices. Situational Assessment To support the overarching Ontario government "green" strategy, the OPP is committed to creating a more sustainable way of working. We continue to promote cultural changes to assist employees in making "greener" choices on both an individual and organizational level. An OPP "Green" Strategy Working Group was established to implement the OPS Green Strategy and improve the OPP's "Green Star" rating. The OPS Green Print Strategy seeks to reduce the number of single purpose devices such as printers, photocopiers, scanners and fax machines through print reduction and, where possible, amalgamating them into a multi- purpose device. The committee is identifying ways to further reduce printing and waste, eliminate unnecessary machines and save electricity. "Green" purchasing /procurement, fleet management and construction, as well as telecommuting, consumption and disposal are priority areas of focus for the OPP Going "green" makes sense from an environmental, social and financial perspective e.g. a reduction in fuel consumption reduces emissions and directly impacts our daily operating costs. Through "green" initiatives the OPP will continue to demonstrate its ability to operate efficiently while promoting the practices of broader government strategies aimed at improving the life of Ontarians. Key Activities • Advance the OPP "Green" Strategy. • Implement the "OPP Green Fleet Strategy ". • Create a culture of environmental awareness and responsibility in the OPP. • Ensure all new infrastructure through the OPP Modernization Project in partnership with Infrastructure Ontario meet the "Leadership in Energy and Environmental Design" (LEED) "Silver" environmental standard. 18 2011 -2013 STRATEGIC PLAN Quick Facts A number of hybrid vehicles were added to the OPP fleet in 2010. The OPP is the Largest consumer of fuel in the Ontario Public Service. OPP patrol vehicles traveled approximately 82 million kilometres and used over 15 million Litres of fuel in 2009. A number of activities toward the reduction of fuel consumption, fuel emissions and related pollutants for the organization have been identified. These include: • Reducing idling times. • Directed patrol. • Tire pressure monitoring. • Alternative internal vehicle climate control options. • Virtual classrooms. • Video conferencing technology. • In 2009, the OPP implemented a dual -sided printing practice that has decreased paper, consumables and energy consumption. • The "Green Star" rating system was established by Infrastructure Technology Services to assist in determining how well print device inventory is managed in accordance with the Green Print Information Technology Standard. • The OPP unplugged 402 devices during the OPS Unplugged campaign in October 2010. • Ministry of Infrastructure has implemented the requirement of all new government owned facilities to meet the LEED green building certification program which encourages and accelerates global adoption of sustainable green building and development practices through a group of rating systems. On April 22nd, the OPS was recognized as one of Canada's Greenest Employers by Mediacorp Canada, the editors of the Canada's Top 100 Employers competition. This is the first time that the OPS has been selected for this award. Ontario Provincial Police Page 43 of 181 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... O Continue to modernize equipment for all employees. Situational Assessment It is essential that all OPP members are provided with the best possible equipment to effectively perform their duties. Patrol vehicLes, communication technoLogy, weapons, uniform items and other investigative toots assist the OPP to protect and serve the pubLic. Equipment used wilt depend on the duties assigned. The suitability of equipmentis determined by compliance with safety standard regulations, policies and procedures, cost - effectiveness, durability and ergonomics. The continuous modernization of equipment ensures members have the necessary tools to do their job safely and efficiently and may reduce the rate of equipment - related injuries. As the demographics of police officers change, differences related to gender, age, and body size must be taken into consideration when identifying new vehicLes, tools and equipment. To ensure members have the most modern and up -to -date equipment, it is necessary to closely monitor Law enforcement equipment research and deveLopments worldwide. Exploring innovative equipment and solutions should incLude ongoing Liaison with manufacturers. Integral to this process is the valued input from client groups across the OPP Fleet and Clothing /Equipment committees exist in the OPP and incLude members from across the organization. Internal partnerships and working committees identify Leading-edge equipment promoting officer safety and effective policing services delivery. Ontario Provincial Police Key Activities EFFECTIVENESS • Continue to explore new technoLogy and deveLopments. • Evaluate and acquire future police pursuit vehicLes suitable for front-Line needs. • Contribute to the design and acquisition of a next generation police radio system. • Further implement recording technoLogy in detachments (e.g. prisoner monitoring). Quick Facts • The OPP fleet consists of approximately 3,700 patrol, investigative, multi -use and speciality vehicLes and 400 marine vessels, motorized snow and alt- terrain vehicLes. • The Fleet, Supply and Weapons Services Bureau has one of the Largest budget allocations in the OPP. • In response to concerns from our members, the OPPA and members of the pubLic regarding the intensity of the new LED Light bar package, an assessment Led to a reduction in the number of Lights, thereby improving officer and pubLic safety. • Over 10 business cases from OPP members were received in 2010, identifying the availability of new technology or equipment. • The OPP is a member of both the Ford and Chrysler North American Police Advisory Board. • IntoxiLyzer 8000C, Lidar, geographical positioning systems (GPS), weapons and numerous uniform items along with the recent addition of the automated License plate recognition technoLogy, have expanded our pubLic safety toolkit. • Investigative innovation includes the application of ground penetrating radar, hand -held infrared devices and x -ray equipment used in evidence searches along with the introduction of the OPP Unmanned Aerial Vehicle which provides aerial photos of major case scenes. 2011 -2013 STRATEGIC PLAN 19 Page 44 of 181 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... Measuring our Success The Ontario Provincial Police holds itself accountable to achieve its vision and supporting goals. A significant component of this plan is how to evaluate success during its implementation. Included in our plan are but a few of the indicators that will allow us to assess how well we are doing and where we can do better. A predetermined and coordinated approach to assessment allows us to effectively measure our efforts. Taken together these indicators "paint a picture" of our progress over time. The OPP planning cycle integrates the strategies found within the Strategic Plan into every bureau, region and detachment business plan. Progress is measured every six months and reported to Commissioner's Committee. Supporting activities identified in program and detachment area business pLans are then reflected within individual performance management pLans. This is designed to align direction and sustain personal and organizational accountability. The OPP is committed to operating in a transparent, open and accountable manner. Progress will be publicly reported within the OPP's Annual Report. 20 2011 -2013 STRATEGIC PLAN Ontario Provincial Police Page 45 of 181 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... An electronic version of this plan is available at www.opp.ca. OPP Members can also access it on the Strategic Initiatives Intranet site. If you would Like additional printed copies of this document, please send a request to the OPP Strategic Initiatives Office, indicating the number of copies required, and provide your complete mailing address. E -mail: opp. strategic .initiatives @ontario.ca Page 46 of 181 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... `sl% a s... V d -!°14:15,,,,,,,:o = . = d o V FW c= 4.7 d � � ea�i�odtlng b o � iiite co • oy d �� ��,� (14 �a /fad / 8 8 111a a ?� ,,� ,4 /n / l a adsag � , `poi 7 9e' "tie l�ue � � / ie,�b /9ey,�eo r '�io � d ddb elgiss can O. P. P. RE ON's This graphic represents a visual account of the comments obtained from OPP employees, in response to a visioning exercise during the province wide discovery sessions held in July and August 2010. Participants were asked to describe the OPP from these four perspectives, and these represent some of the more common, but actual employee responses. Page 47 of 181 8a) - 1:00 p.m. S /Sgt Andy Mayo and S /Sgt... 0 co SZ (4 O ,0- L = O) N O O O 0 [C co U = N O N 2 X O O Y O) = 0 '9 O d 0 4). 0 vs R = = = O = 01 i = = y g N y: — C • R O. N N E 01 N O. o C O v 0 H - 01 0 i 0 = h 01 R = O C1 i 01 • O V = N `r C d O N vs S ▪ vi +° = O C - o O C O = 0 0 = 0 o U N E 1? N E ▪ 0 0 = O c O O O. 0. N S3IO3IVUIS - w 8 E E suo.LVOIaNI • Page 48 of 181 8b) - 1:15 p.m. Pat Thor, Orillia & Area ... ` b. Eh �► 2/tt ORILLIA & AREA PHYSICIAN (.1L-c---, RECRUITMENT & RETENTION COMMITTEE January 12, 2011 Mayor and Council Township of Oro - Medonte 148 Line 7 South Oro, Ontario. LOL 2X0 Mayor Hughes and Members of Council: Itmar OP t% ael 4 1 Attached you will find an activity overview for the Orillia & Area Physician Recruitment & Retention Committee, for the period of January 1 to November 30, 2010 together our 2011 budget. Entering the 10 year as an organization of community volunteers, doctors, hospital staff and a part-time project coordinator, the committee is dedicated to the recruitment of family doctors and specialists. Currently, 59 family doctors and 59 specialists practice in Orillia and area. Twenty percent of our family doctors are sixty years or older; therefore we have experienced increased retirements in the past year creating even more residents in our area without a doctor. The anticipated need for family physicians over the next three years is projected at an additional 20. This number considers the factoring in of retirements, provision of coverage for orphaned in- patients (a hospital patient who does not have a family doctor) coverage required for the emergency room, population growth and changing demographics. In 2009, a staffing impact analysis was completed for specialist physicians indicating an expected need of 15 to 20 additional specialists over the next 3 years. We have made significant strides in the recruitment of specialists over the past 18 months as 12 specialists have chosen to locate in our area. A good complement of specialists is necessary for recruiting family doctors. Page 49 of 181 8b) - 1:15 p.m. Pat Thor, Orillia & Area ... Successful recruitment often occurs because the physician has a link to the community either through family connections or by participating in the medical trainee program. OSMH is Simcoe County's busiest training hospital. In the past few years 4 family physicians and 4 specialists have been recruited from the trainee program. :etentt plysici in_our =map awand —is a- crifical component to our success. Communities across the country are spending thousands of dollars each year to attract physicians. As we attempt to recruit physicians to our area, other communities are trying to lure ours away. This creates a very competitive atmosphere. Your contribution toward the recruitment of physicians will provide a substantial return on investment to our community through the economic activity generated by medical practices. Also, access to primary health care is an essential requirement for businesses and government agencies in our area and for those looking to locate here. The work of this committee is fundamental to the future level of health care service within our area. The shortages across the country will continue. We cannot afford to reduce the effort we expend recruiting new doctors or thanking those who have worked tirelessly on behalf of our residents. On -going Initiatives 2011: • Host receptions honouring long service achievement, retiring physicians • and preceptors • Coordinate ROMP Week 2011 including "community day" • Participate in 7 university medical school job fairs • Coordinate medical residents core rotation weekend retreat • Host over 100 students /residents throughout the year • Host 25 to 35 visiting doctors and families New Goals 2011: • Develop policy for governance • Support for the development of a second incubation office • Host business fundraising luncheon • Create 2 scholarships for local medical students • Hire full -time physician recruiter in partnership with the hospital and initiate an incentive program Page 50 of 181 8b) - 1:15 p.m. Pat Thor, Orillia & Area ... In order to meet the goals and objectives as outlined above, the committee respectfully requests an investment by your municipality of $20,000.00 for 2011. These funds will be augmented by contributions from community organizations and our municipal neighbours. If you have any questions, please do not hesitate to contact me at your convenience. Yours truly, Tom Hussey, C.A. Orillia & Area Physician Recruitment & Retention Committee 22 Peter Street South . Orillia, Ontario L3V 7A3 • tel: 705 - 325 -4903 . fax: 325 -6817 Page 51 of 181 8b) - 1:15 p.m. Pat Thor, Orillia & Area ... ORILLIA & AREA PHYSICIAN RECRUITMENT & RETENTION COMMITTEE 2010 ACTIVITY OVERVIEW January 1 to November 30 MEDICAL STUDENT TRAINEE AND MEDICAL RESIDENT VISITORS • Hosted-94 medical students/residents in training at—the hospit-a(average stay 4 week)— • Currently, 3 medical residents working at hospital for 1 year • Initial contact before visit to determine interests, personal requirements • Provided personal welcome and community orientation to each student /resident • Responded to inquiries from students about recreation /worship /transportation and cultural events • Hosted 6 social gatherings for students /residents ( "wings night ") • Provide pre -paid taxi account for "late -night on call hospital duty" • Provide pre -paid gym passes, downhill /cross country skiing and mountain biking • Committee owns 2 mountain bicycles /helmets for student use on the trails • Casino Rama Entertainment Centre hosted 5 students for evening concert • Follow -up after visit RURAL ONTARIO MEDICAL PROGRAM (ROMP Week) • Procured billets and preceptors for five i and 2 year medical students • Greeted students at the bus station upon arrival • Committee members provided transportation to and from activities • Hosted welcome reception and barbeque for students, billets and preceptors • Hosted community day involving luncheon cruise on Island Princess and tour of the area • Surveyed students at completion of visit RECRUITMENT EDUCATION AND ACTIVITY • Member of the Canadian Association of Staff Physician Recruiters • Project coordinator and SMH medical affairs committee member attended conference in Calgary • Theme — Understanding the impact of cultural differences on the recruiting process • Attended 7 medical school job fairs in the fall (PAIRO) Professional Association of Interns and Residents of Ontario resulting in over 300 contacts for follow-up • Display booth highlighting the community and the hospital and represented by the community committee and a local physician in each city (Thunder Bay, Sudbury, Ottawa, Kingston, Toronto, Hamilton, London) • Created locum initiative sub- committee Page 52 of 181 8b) - 1:15 p.m. Pat Thor, Orillia & Area ... RETENTION ACTIVITY • Committee hosted and sponsored appreciation reception for local doctors and spouses • Procured declaration of "Physician Appreciation Day" • News releases and media coverage for the event • Family occasion acknowledgement (illness, births) OU IREACH= ACTIVITY • Contact with newly located physicians and their families • Assist with school, recreational, cultural, and worship requirements • Home visits to acknowledge family occasions (moving day, new home, births) LOCAL MEDICAL STUDENT OUTREACH • Congratulatory cards sent to local students accepted to medical school • Assistance provided in sourcing scholarship opportunities GRANT APPLICATIONS • Applied successfully to Community Foundation of Orillia & Area for $1500.00 to offset cost of student activity (gym, skiing) • Applied successfully to Local Initiatives Fund (CDC) for the purchase of examination and diagnostic equipment for the incubation office ($6000.00) • Applied successfully to the Local Initiatives Fund (CDC) for development of business plan ($4000.00) • Applied successfully to Casino Rama Wellness Fund ($15,000.00) • Applied successfully to Doctor Recruitment Endowment Fund ($2,500.00) to set scholarships for local medical students INCUBATION OFFICE • Partnership with the Orillia Family Health Network • OFHN providing furnished office space and administrative support • Committee purchased examination and diagnostic equipment for the clinic (wall mount blood pressure system, otoscope, opthalmoscope, scales, exam tables and stools) • Clinic facility available to newly graduated physicians for a pre- determined time period • Provides mentorship and support from established physicians • Equipment to be owned by the committee and available to new physicians without upfront cost • Incubation office will also be utilized four evenings a week and once each weekend for non - urgent after hours clinic Page 53 of 181 8b) - 1:15 p.m. Pat Thor, Orillia & Area ... BUSINESS PLANNING • Vision — Increasing the health and wellbeing of our community and the business climate by striving to provide every person with a doctor • Committee successfully applied for grant to procure services of a business consultant • With consultant, committee held workshop meetings to develop 3 year business plan including the hiring a recruiter • Plan adopted by committee includes development of yearly activities chart, target audience, guiding principles COMMUNITY ENGAGEMENT • Hosted volunteer information evening (32 attendees) • Monthly newspaper column • Respond to telephone calls and e-mails from community members without a family doctor PHYSICIAN COMMUNITY VISITS • Hosted 15 visits for physicians and their families (2 families visited twice) • Collaborate with hospital staff to coordinate professional site and lifestyle community tour • Hotel reservations /meals /infant and child requirements (most community tours involve 2 days) • Contact prior to visit to determine family interest • Appointments procured before visit (schools, worship) • Support for spousal employment issues • Project coordinator and hospital staff greet visitors upon arrival • Welcome /orientation packages provided • Itinerary provided to family in advance of arrival (each visit is "tailor- suited ") • Follow -up after visit Orientation /Welcome Packages Distributed - 166 RECRUITMENTS - JANUARY 1— November 30, 2010 2 Family Physicians, Gastroenterologist, Psychiatrist, General Surgeon, Paediatrician, 1 Nurse Practitioner, 2 Nephrology locums, 2 Critical Care Intensivist locums, 1 Anaesthesia locum, 1 Internist locum, 2 Emergency Medicine locums, 3 Midwife locums, 3 Family Physician locums 3 COURTESY CONSULTING — psychiatrists (telemedicine) Page 54 of 181 8b) - 1:15 p.m. Pat Thor, Orillia & Area ... O O LLl W gQ oz 04 _ O 1— N W y Q W , ow F 0 Z W 0 2 I- I- p WM W z O < V ; co O N aW 0 m N 0 7 0 N 0 1O 7'N w z w 2 O . O o0 . 0 0 0 0 I N 1U) CD O O L f) O 0 0 O 69 64 69 44. E9 (9.64 O OD o o o 0 o o a Co C5 CD 0 0 0 0 O 0) M O I) 0.0 O O O M (D O O m 4J 47 o f . 'CD o . . CD 0 o o `o`o O O 000000 O N;. ., ..- ( - N 10 04 69%69:69 69 44'.44.4444 44,44 69 • 0 0 69 0 CO 6• 0 0 'w W a a • 10 4) 0 0 M • O 04 N 64 94 69 44 94 64 69 60.69 69 69 69:(9:44 .K3 0 N.-CD 'O O O:0 M �0) O'M 0 'M N O 4J 0 0 (D (D CD CD Cr O (O CO 0 . (D. . O O O CO O' C) r :N N (O' 'd' 47 (1l 4) P')' :O , OIL M '.0' :49 44 69 69 44 4.3•6 69 -69 6 v3 69 69 6'4 69 :o O 0 0'0 o a o o o d0 o 0 -o 'O 0 O 0 0 0 'O O O O 0 0 0 0 . 0 10 0 0 4 ) 4 ) ) ; O'O CD CD 'O O 0 O :N 1''):N'4)N (O : 4) 4] 14 ) - (O 'O N .�_ N N. 0 W O .z in Z p, ' w WW I- 'o C zZO P W . , a_.. W �U LL ? W OZ 0 W> w a :. 0 w O a w'Q N W'W . 0 W 0 . u - J 'O > z.o w>_ c0 W g > O Q 0 0 v LL 0 J 2U . Z O m O x U F. O O QQ Z w. VOQ Z 0 Q g O O a =_ w g. m O � . w .T m m J 2 z 0. Z w now C o - v o Ir D w o =¢ ¢m¢ o.o 2 m U >? U a LL O O m d V O Q 43 N 69 n f9 7 U W O) N 0 69 64 0 6 o 'N O N N, .M n' 10 69 44 O O N M cti t9 W M 44 OD .G W A m V y W 0 0 Page 55 of 181 8d) - 1:45 p.m. Frank Coyle, Chair, and L... December 23, 2010 To: Doug Irwin, Director of Corporate Services /Clerk On behalf of the Board of Directors of Ontario's Lake Country, along with the many businesses with whom we work, we would like to acknowledge and thank you for your ongoing support. It is because of your support that we have been able to successfully market our most wonderful year -round vacation destination and, of course, to support our member municipalities and businesses who benefit so greatly. As we prepare for a new year, we are seeking ongoing support from our municipal and corporate partners. To that end, and with the generous support of our partner, Casino Rama, we will be hosting a special presentation on January 18 at 7:30 p.m. at Casino Rama in the Wendat Ballroom. Refreshments will be provided by the Casino. At this session we will report on our strategic plan, review our marketing programs of this past year, briefly update you on the Regional Tourist Organization (RTO7) and, most importantly, present our outline and vision for 2011. Our presentation will be interactive and we will invite and welcome discussion during and after the session. Please R.S.V.P. to Lisa Earl by January 10 2011 at (705) 325 -9321 or lisa @ontarioslakecountry.com Once again we thank you for your support of Ontario's Lake Country. It has been our distinct pleasure to contribute to the marketing efforts of each of our partners. We look forward to seeing you on January 18 Sine - rel; , Frank Coyle Chair, Ontari Lake Country O�TA'l,O'S ountry on the .shores of Cake Sirncoe and Lakc Couchichsng OriIMa • Oro - Medonte• Rama • Remora • Severn Ontario's Lake Country Tourism Marketing Board, 22 Peter St. S., Box 2525, Oriliia, ON L3V 7A3 Toll Free: 1- 866- 329 -5959 Fax: 705- 325 -6817 Email: info @ontarioslakecountry.com www.ontarioslakecountry.com Page 56 of 181 8e) - 2:00 p.m. Keith Sherman, Executive ... Page 57 of 181 8e) - 2:00 p.m. Keith Sherman, Executive ... c6 0 O • U c 0) a) c O (6 E E sp c> O U O O o • a 'o c6 O cn a) W • Page 58 of 181 8e) - 2:00 p.m. Keith Sherman, Executive ... Page 59 of 181 8e) - 2:00 p.m. Keith Sherman, Executive ... 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O >~ aA tO o. a s a. a� � y b a) bA•G .5 N W U 0 [� U w w . = -0 t o . - � � � w z 0 - w 73 cn �,¢ cu co . � g iw CC V CA ' b O , x x o ro c ca a ° W aca z Z Z v o DO ' ' - ' Page 82 of 181 8f) - 2:15 p.m. Gayle Wood, Chief Adminis... Page 83 of 181 8g) - 2:30 p.m. Wayne Wilson, Chief Admin... Proud Partner of 'Y1 ONTARIO dd$ddd SAG\ � qV y zu ¢ N L,P R g7INb % {seo-2o� NOTTAWASAGA VALLEY CONSERVATION AUTHORITY PRESENTATION TO THE TOWNSHIP OF ORO- MEDONTE JANUARY 12TH 2011 2010 Program Summary and 2011 Budget Overview Background NVCA Established May 5, 1960 ❑ 78% of Oro - Medonte within NVCA (22% LSRCA} ❑ 18 Municipalities, (O-M 8% Assessment) ❑ Partner with LSRCA and SSEA on project delivery ❑ MOU under development for Delivery of Services in Severn portion (53 %). 50 years of conservation e :A A,1I?jt l I Q , , c a u Program Summary 2010 ❑ Environmental Monitoring ❑ Planning and Regulations ❑ Forestry ❑ Flood and Erosion Hazard Prevention ❑ Environmental Education and Outreach ❑ Conservation Land Management ❑ Stewardship Programs o Healthy Waters o Drinking Water Source Protection o Bass Lake Demonstration Project Page 84 of 181 8g) - 2:30 p.m. Wayne Wilson, Chief Admin... Environmental Monitoring ❑Produced Oro Moraine Report Card ❑Bass Lake, water chemistry UDistribute Report Cards for Severn and Willow Watersheds ❑Benthic Water Quality Station — Coldwater River Wetland Mapping, Planning Act requirement services in 2010 PI. on, g M t tvquimmrnl .ri vu rs in 7010 Willow Severn Sub Watershed Sub Watershed Minor Variances Consents Zoning bylaw amendments Official Plan amendments Site plan revisions Secondary plan review Subdivisions Pre consultation 0 0 1 1 3 1 a 7 4 1 a 0 4 Total 15 24 1/12 Planning and Regulations Willow Sub 2008 1 Watershed 2009 4 2010 6 3 0 7 Severn Sub 2008 17 9 Watershed 2009 17 12 2010' 40 2 Regulations, Year Permits Clearance /App Solicitor Section 28 Issued royal Letters Requests Permit Requirements Forestry ❑ Technical support for Planning ❑Planted 100,000 trees within watershed in 2010 ❑ Prepared planting plan for 10,000 trees to be planted in 2011 in partnership with Trees Ontario Page 85 of 181 8g) - 2:30 p.m. Wayne Wilson, Chief Admin... Flood and Erosion Hazard Prevention Maintains Weather and Snow Station at Fire Hall in Horseshoe Valley Area ❑Data is available for flood & drought forecasting and tracking ❑Issued 12 Flood Hazard messages in 2010 NMI Conservation Land Management ❑ Maintain Willow Creek Wetland Lands, Moss property (15 ac) ❑ DU, O -M, NVCA partnership o 12 Conservation Areas, maintained, restored, promoted... ❑ (12,000 ac) Environmental Education and Outreach ❑ 9,000 students, 187 + from Guthrie, Shanty Bay and Moonstone schools ❑Attended Bass Lake Ratepayers' AGM ❑Launching New Outdoor Education Outreach Stewardship Programs ❑ Bass Lake Loon Platform ❑ 5 SWP Projects (1 well, 4 septic) ❑ Bass Lake Stewardship Demonstration Project n 2 Healthy Waters Grants Program ( well and septic) Page 86 of 181 8g) - 2:30 p.m. Wayne Wilson, Chief Admin... ❑Increased fixed /legislative employment costs results = 2% levy increase ❑Additional contract staff needs, + 6% ❑Normal cost of living pressures, + 3-4% ❑Population growth main driver ( Note Current pop. increasing at about 4 %) 2011 Budget /Levy Challenges PROPOSED 2011 ORO- MEDONTE NVCA LEVY Program 2010 Levy 2011 Levy Apportionment Percentage 8.1839% 8.016296 Forestry $ 10,109.89 $10,570.06 Healthy Waters 23,399.90 21,426,46 Conservation Lands 12,268,26 11,588.24 Planning and Regulations 27,604,35 28,190.01 Engineering and Technical Services 15,635,65 13,406.14 EnvIronmomal 19,437.24 24,077.25 Flood Forecast and Warning 15,055.10 14,746.60 Drinking Water Source Protection 0 0 TIHin Education and Outreach 2,295.71 4,919.12 22,968.77 22,579.13 Tiffin Centre Operations and Maintenance Capital /spatial benefltting T074tte0v S0 SO 0? $149,77488 0151,901.01 591e'. Severn Weter,Md p09100 represents 680 or the tote) Oro.MOdonte IOW. 1/12 2011 Proposed Budget: ❑ Oro - Medonte levy increases 1.83% , ( $0.15 / cap.) ❑ $8.40 per capita, $151,503 (78% of Munic.) ❑ Average NVCA increase 3.96 %, matching population growth ❑ First draft budget 11.3% levy increase ❑ Budget will maintain current level of service with a few program enhancements (see last slide) — I 2011 Oro Medonte NVCA Service program highlights ❑ Increased permit and planning activity as economy Improves and Simcoe area growth plan finalized. ❑ Continued updating Oro Moraine, Willow and Severn Watershed report cards. ❑ Enhanced reforestation, landowner contracted for 10,000 trees via trees Ontario Grant. ❑ Implement Bass Lake stewardship initiative ( need $5,000). ❑ Launch education outreach program. ❑ Update Hazard (regulations) mapping. Page 87 of 181 8g) - 2:30 p.m. Wayne Wilson, Chief Admin... 2011 Highlights continued... ❑ Updating natural heritage Mapping. ❑ Bass Lake Water quality monitoring and report to BL Assoc. ❑ Bass Lake, Loon platform maintenance. ❑ Coldwater River, Benthic monitoring station (stream health). ❑ E- coli Coldwater River testing, 6 to 8 times per year. ❑ Anticipate finalizing MOU service delivery agreement with SSEA and Oro- Medonte, formally coordinating NVCA and SSEA program delivery. Source Water protection Plan preparation. Source water protection landowner grant program expansion. Enhanced water budget technical information li Thank You. Page 88 of 181 8g) - 2:30 p.m. Wayne Wilson, Chief Admin... C,(" - P CO t� s61 G& Member Municipalities Adjala- Tosorontio Amaranth Barrie The Blue Mountains Bradford -West Gwillimbury Clearview Coll i ngwood Essa Grey Highlands Innisfil Melancthon Mono Mulmur New Tecumseth Oro - Medonte Shelburne Spri ngwater Wasaga Beach Watershed Counties Dufferin Grey Simcoe Member of Conservation ONTARIO NaNra /Champions January 12, 2011 Mayor Harry Hughes and Council Township of Oro - Medonte Dear Mayor Hughes and Council: Re: 2010 NVCA Program Summary and 2011 proposed budget overview. 2010 NVCA Program Summary Please find below an overview of the 2010 NVCA Services provided in Oro - Medonte Township during 2010 and a brief overview of the proposed 2011 budget for your information and consideration. This is supporting material for the Council presentation delivered on Jan. 12, 2011, by Wayne R. Wilson, CAO /Secretary- Treasurer. Environmental Monitoring • Produced Oro Moraine Report Card , Unique to Ontario working with Lake Simcoe CA and OMEGA working group, approximately 240 hours NVCA time in 2010, value approx. $18,250 ( see attached report Card) • Bass Lake late winter and late summer dissolved oxygen profiling, prepared water quality analysis backgrounder for Bass Lake ratepayers newsletter, 21 hours NVCA staff time , value approx. $1,600 • Watershed Health Report Cards available for Severn and Willow sub - watersheds. Severn and Willow Creek report cards to be updated /reprinted 2013 and 2012 respectively, ( updated every 5 years) (approximate value @ $50,000 each) • Permanent benthic water quality station established on the Coldwater River. ( Approx. $1,000 value) • Wetland , mapping updates, value $1,060 Celebrating 50 Years in Conservation 1960 -2010 NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Centre for Conservation John Hix Conservation Administration Centre Tiffin Conservation Area 8195 8th Line Utopia, On LOM 1TO Telephone: 705.424.1479 Fax: 705.424.2115 Web: www.nvca.on.ca Email: admin@nvca.on.ca Page 89 of 181 Regulations, Section 28 Permit requirements Year Permits Issued Clearance/ Approval Letters Solicitor Requests Willow Sub Watershed 2008 1 3 0 0 2009 4 0 0 Site plan revisions 2010 6 7 0 0 Subdivisions 3 4 Pre - consultation Severn Sub watershed 2008 17 9 4 2009 17 12 2 2010 8 40 3 Total 2010 14 47 3 Planning Act requirement services in 2010 Willow Sub Watershed Severn Sub Watershed Minor Variances 1 8 Consents 8 7 Zoning by -law amendments 0 4 Official Plan amendments 0 1 Site plan revisions 1 0 Secondary plan review 1 0 Subdivisions 3 4 Pre - consultation 1 0 Total 15 24 8g) - 2:30 p.m. Wayne Wilson, Chief Admin... Planning Program Services There has been a slight decrease in the number of permits issued but a drast'c increase in the number of clearance and approvals given or issued. In 2010 there was no additional violation notices issued. There is one ongoing violation file being managed in cooperation with the Municipality and MOE. Staff required to support the Planning and permitting program: • Water Resource Engineers (2), Hydrogeologist (1), Forester(1), Ecologist (1), Fisheries Biologist (1), Regulations Officers (2), CA Act Env. Planners (3), GIS specialist (1). Note overall approximately 10 to 15 % of planning support staff time, spent on Oro - Medonte Planning and permitting activities, approximate value $154,000. Note approx. 70% of cost collected through user fees. Page 2 Page 90 of 181 8g) - 2:30 p.m. Wayne Wilson, Chief Admin... Healthy Waters Stewardship Programs • 2 Healthy Waters projects: Groundwater protection from bacteria and nitrates. Surface water protection from septic leaching — bacteria and phosphorus. • Total value of $11,498.75, grant value of $2,975.38: -Well decommissioning within a pasture (Coldwater SW) Advanced septic system with 30m of permanent natural water body (Bass Lake) -27 information requests processed - Bass Lake — loon platform construction, installation and maintenance; 35 hours (value $3,000) Source Water Protection Projects • 5 Source Water Protection Projects, Protecting municipal drinking water systems. (Note: the Craighurst Municipal wells are with NVCA Source Protection Authority jurisdiction — all other Severn area Oro - Medonte water systems are within Severn Sound Source Protection Authority) Total value of $4944, grant value of $3955: -1 well decommissioning -4 septic projects (pump /inspections) Bass Lake Stewardship demonstration project • Prepared a Bass Lake landowner shoreline stewardship demonstration project. Project pending stewardship Grant dollars, requires approximately $5,000. Invested to date $1,200 worth of staff time preparing demonstration project plan. Forestry • Forestry staff provide technical support for Forest protection via Regulations and Planning program ( value approx. $1,000) • No landowner requests received for 2010 tree planting in Oro - Medonte. Planting plans prepared for 10,000 trees for 2011. Planted approx. 90,000 trees in rest of NVCA area in 2010. • In 2011 NVCA will be planting 10,000 trees, on one property in partnership with Trees Ontario through the 50 Million Tree Program. Value approx. $20,000 Flood and Erosion Hazard prevention • Maintain weather and Snow Station at Fire Hall Horseshoe Valley area. The data is available for flood, and drought forecasting /tracking. Information available to local Municipal staff. • Issued 12 flood hazard messages over the 2010 season. Approx. value $40,000 Page 3 Page 91 of 181 8g) - 2:30 p.m. Wayne Wilson, Chief Admin... Environmental Education and outreach program • Provided approximately 9,000 students with environmental education at Tiffin. Guthrie, Shanty Bay and Moonstone schools send 175 to 200 students most years. Approximate value $4,000. • Attended Bass Lake annual meeting to present program update and provide stewardship support. Conservation land management • Maintain 15 acre Willow Creek Wetland CA lands. Signage is slated to be installed in 2011. "Protecting Wetlands Together" Signage Partnership developed between Ducks Unlimited, Oro - Medonte and NVCA in 2010 to cover cost of sign. 2011 PROPOSED NVCA BUDGET OVERVIEW, A 1.83% INCREASE. Budget challenges for 2011 • Increased fixed /legislative employment costs for El, WSIB, Health Benefits and Pension (OMERS) resulting in a 2% levy increase. • Current NVCA population growing at about 4% placing extra pressure on NVCA services. Extension of 4 contract staff to address this increased workload, as directed by Advisory Committees, would result in approximately a 6% levy increase. • Normal cost of living pressures, including staff wages, places a 3 to 4 % levy increase. Proposed 2011 budget • First draft budget 11.3% levy increase due to above pressures. • NVCA Board Recommend a proposed budget with 3.96% overall levy increase, matching current population growth rate. • Oro - Medonte levy increase at 1.83% from $148,775 to $151,503 - a $0.15 per capita increase to approximately $8.40 per capita • 2011 budget will maintain current level of service, with no service cuts, and a few program enhancements. 2011 Oro - Medonte NVCA Service highlights, based on proposed 2011 budget Maintain current level of service with following enhancements: • Anticipate increased permit and planning activity as economy improves and Simcoe area growth plan finalized. • Continue updating / communication of: Oro Moraine, Willow and Severn Watershed report cards. • Enhance reforestation, 10,000 trees to be planted via trees Ontario Grant. • Implement Bass Lake stewardship initiative requires $5,000 funding. Page 4 Page 92 of 181 8g) - 2:30 p.m. Wayne Wilson, Chief Admin... • Expansion of education outreach program. • Update Hazard (regulations) mapping. • Update natural heritage Mapping. • Complete Bass Lake Water quality monitoring and report to BL Association. • Bass Lake, Loon platform maintenance. • Coldwater River, Benthic monitoring station (stream health). • E- coli sampling for Coldwater River, sample 6 to 8 times per year. • Anticipate finalizing MOU service delivery agreement with SSEA and Oro - Medonte, formally coordinating NVCA and SSEA program delivery. • Source Water protection Plan preparation. • Source water protection landowner grant program expansion. • Enhanced water budget technical information. • Willow Creek wetland (Moss property) "Protecting Wetlands together" signage. PROGRAM Apportionment percentage 8.1839% Reforestation $10,109.89 Engineering and Technical Services 15,635.65 �oni erineL 19.437.24 Flood Forecast and Warning 15,055 .10 " Riga r gratMMIIII 0 Tiffin Education 2,295.71 Tiffin Centre Operations ande 22,968.77 Note: Severn Watershed Portion represents 68% of the total Oro - Medonte Levy Yours in conservation, Ark- Wayne R. Wilson CAO /Secretary- Treasurer PROPOSED 2011 ORO- MEDONTE NVCA LEVY TOTAL LEVY Copy: Chair Walter Benotto, NVCA board members. 2010 LEVY 2011 LEVY 12,268.26 $148,774.88 8.0162% $10,570.06 11,588.24 1 13,406.14 740772 14,746.60 4,919.12 22,579.13 $151,503.01 Page 5 Page 93 of 181 8g) - 2:30 p.m. Wayne Wilson, Chief Admin... Nottawasaga Valley Conservation 2010 IF_ Authority Oro Moraine eport Card Prepared by: the NVCA & LSRCA on behalf of the Oro - Medonte Environmental Group Advisors Lake Simcoe Region Conservation Authority Legend C3 ao moraine auciwaa e3 Oro Moraine Oro Moraine Study Area Louk H m (3 rev .0..--Z::—. 0"..% This report card describes the condition of natural features within the Oro Moraine Study Area and provides stewardship actions to help maintain the health of the area. Other report cards associated with the Moraine can be found on the NVCA, LSRCA and Couchiching Conservancy websites. 8 .P. Grades B Stream Health B Wetland Conditions A Forest Conditions A Groundwater Oro Moraine Study Area The Oro Moraine is a prominent natural landform extending northeast from Highway 400 to Orillia. The vast majority of the Moraine lies within Oro - Medonte Township. The west and east tips of the Moraine extend into Springwater Township and the City of Orillia, respectively. The Oro Moraine is approximately 21 km long by 6 km wide and covers an area about 141 km The Oro Moraine was formed over 12,000 years ago at the terminus of one or more glaciers. Huge volumes of silts, sands and gravels were deposited in this area. As the glaciers retreated, this material was sorted by glacial meltwaters, leaving a legacy of rolling sand and gravel deposits as well as meltwater valleys which cut into the edges of the Moraine. At first European contact in the early 1600s, more than 20,000 Wendats lived in pallisaded villages, growing corn, beans and squash on cleared, sandy fields in North Simcoe. The Rock Tribe (Arendarhonon) lived in villages located between Coldwater and Orillia. The Wendats, already decimated by smallpox, were destroyed in battle by the Iroquois in 1649 and the landscape soon reverted back to forests and wetlands. European settlers in the mid -1800s rapidly altered the landscape. Upland forests were cleared for farming, and areas of droughty soils were found to be unfit for farming and were soon abandoned. Reforestation efforts on these barren lands began in the 1930s and many of these plantations now form part of the Simcoe County forests. Sands and gravels on the Moraine came into demand to facilitate development and a number of areas were developed as borrow pits and, later, as licensed pits. Today, the Oro Moraine is a beautiful pastoral landscape dominated by a mosaic of forest cover, agricultural lands, small patches of residential development, sand and gravel pit operations and commercial recreation uses. The Oro Moraine is the headwaters for watersheds draining west to Nottawasaga Bay, north to Severn Sound and south to Lake Simcoe. Forest cover on the Moraine and wetlands along its base provide important ecological functions and are connected to other natural areas in Simcoe County. Groundwater recharge on the Moraine provides important water supplies for residents. Resurfacing along the flanks of the Moraine, groundwater discharge provides clean, cold baseflow to headwater streams which support sensitive fish species such as brook trout. The Oro Moraine Study Area extends two kilometres outside the Moraine boundary. The wetlands and streams within two kilometres of the Moraine are strongly influenced by groundwater discharge at the base of the Moraine and are integral components of the Moraine ecosystem. Changes in land use in areas next to the Moraine can affect ecosystem functions on the Moraine itself. Page 94 of 181 Indicators Oro Moraine Results Indicator Description 5 -Year Trend Forest Cover 50.1 % A Forest Cover is the percentage of the watershed that is forested. Environment Canada suggests that 30% forest cover is the minimum needed to support healthy wildlife habitat — more cover- age is beneficial. Insufficient Data Forest Interior 21.36 % A Forest interior is the area of forest that lies more than 100 m from a forest edge — away from the windy, dry conditions and predators that are associated with the edge. Sensitive forest birds, mammals, reptiles and amphibians require deep forest habitat for survival. Environment Canada suggests that 10% forest interior cover is the minimum needed to support a range of species. Insufficient Data Riparian Cover 60.5 ° B Streamside natural cover (riparian vegetation) filters pollutants and provides important fish and wildlife habitat. Environment Canada suggests that at least 30 m on each side of the stream (over 75% of its length) should be in forest cover to support healthy streams. Insufficient Data 8g) - 2:30 p.m. Wayne Wilson, Chief Admin... Forest Conditions Grade A Over the past seventy years, reforestation of marginal agricultural lands has increased forest cover on the Moraine. Much of this success is due to the efforts of the Simcoe County Forest program, which recognized the need to protect and reforest the cleared/barren lands in the 1920s. Simcoe County Forests now account for more than 30% of the forested areas within the Oro Moraine. Today, forests cover approximately 50% of the Moraine. Conifer plantation and hardwood maple forests dominate forest cover on the Moraine itself with mixed and conifer swamps present along the flanks of the Moraine. Swamp forest cover provides important winter habitat for deer. uln�9rnv n[ M4Na4lgE9611 F-3 COPELAND FOREST RESOURCES MANAGEMENT AREA A MuLTI•USE NATLRAL RECREATION AREA x• ��.o wda,l�. um: re �e ro: o49e m ■., u lee; Y 0ntario ' egend Natural Corridor Simcoe County Forest \\.'K Forested Interior M gig Forested Area W Oro Moraine Landform Ora Moraine Study Area Large intact forest blocks found on the Moraine provide significant habitat for wildlife species which require undisturbed, deep forest habitat (forest interior) to thrive. Maintaining large, connected blocks of forest cover is critical for area - sensitive wildlife that need this type of habitat to survive. The hayfields and grasslands of the Oro Moraine support a number of bird species that require large tracts of open grassland habitat to survive. Several of these species —such as Bobolink, Eastern Meadowlark and Upland Sandpiper —are in steep decline in southern Ontario. The forests and fields of the Oro Moraine support species that are considered to be at risk both provincially and nationally. Forests support Endangered species such as American Ginseng and Butternut and Threatened species including Whip- poor -will. The landscape also supports species of Special Concern such as Milksnake, Red - headed Woodpecker and Common Nighthawk. Page 95 of 181 Indicators Oro Moraine Results Indicator Description 5 -Year Trend Stream Health 2.48 B Streams were assessed using a variety of parameters including fisheries, benthic inverte- brates, water chemistry and general stream condition. Healthy streams receive a score of °3" while unhealthy streams receive a score of "1 ". Insufficient Data 8g) - 2:30 p.m. Wayne Wilson, Chief Admin... Forest Conditions Grade A J . 1 Significant forest cover forms a broad arc from Craighurst through the Copeland Forest and the core of the Moraine northeast to Bass Lake. The east portion of the moraine supports patchier forest cover and is dominated by agricultural land uses. The Copeland Forest is a large provincially significant forest tract located on the steep slopes of the Oro Moraine and headwater valleys of the Sturgeon and Coldwater Rivers. Consisting of a mix of upland and swamp forest, public hiking trails make this area a prime destination for outdoor enthusiasts. Headwater forest cover extending northeast to the Canadian Shield and south to Matheson Creek is an integral part of a natural corridor that extends northeast from the Niagara Escarpment to the east/southeast Canadian Shield. This provincial -scale corridor is highly significant. Forests and wetlands on the Oro Moraine provide critical linkages to natural areas in the Nottawasaga River watershed to the south and west, Lake Simcoe watershed to the east and the south shore of Severn Sound to the north. Stream Health atom Grade B The Oro Moraine has been divided into six headwater areas for this report. The Willow and Matheson Creek catchments flow south and west toward the Nottawasaga River. The combined Coldwater River /Sturgeon River catchment and North River catchment flow north to Severn Sound. The Hawkestone Creek and Oro Creeks North catchments flow south and east toward Lake Simcoe. The Willow Creek catchment arises on the southwest flanks of the Moraine. Groundwater discharge is relatively weak and headwater tributaries often flow through agricultural landscape with little natural cover. Stream health is generally "fair" with impacts associated with on- stream ponds, channel alterations and livestock access. The Matheson Creek catchment arises on the west and northwest flanks of the Moraine. Strong baseflows, coldwater habitat and "good" stream health characterize most of the headwater tributaries and brook trout are common. Most of these tributaries flow through forested landscapes and remain unaltered by human impacts. Streams with "fair" health may be impacted by on- stream ponds, sparse streamside habitat and/or highway impacts — Highway 400 crosses all catchment tributaries. Page 96 of 181 8g) - 2:30 p.m. Wayne Wilson, Chief Admin... Stream Health Grade B The headwaters of the Sturgeon River arise within the northwest corner of the Moraine study area. Headwater tributaries flow through forest and wetland cover and are considered in "good" health. The Coldwater River catchment dominates the north - central portion of the Oro Moraine. Incised tributary valleys cut into the Moraine, receiving substantial groundwater inputs. Flowing through natural landscapes, these tributaries exhibit "good" stream health and typically support brook trout. y th Cre C The Hawkestone Creek catchment arises along the southeast flanks of the Oro Moraine. Hawkestone Creek and its tributaries originate in headwater wetlands. Groundwater inputs provide coldwater conditions that support sensitive species such as brook trout and mottled sculpin. Stream health is "good" throughout the study area. Overall, stream health is generally good within the Oro Moraine study area. Strong groundwater inputs along the flanks of the Moraine support coldwater habitat. Brook trout are found in many tributaries. Sources of impairment include: on- stream ponds, sparse streamside vegetation and stream alteration (ditching). Urban land uses, agricultural uses and recreation (golf courses) are associated with these impairments. 'Coldwater(Sturgeo 'Creek Catcchmen �t ,� U Iston- The northeast portion of the Oro Moraine drains toward Bass Lake which, in turn, feeds the North River system. Similar to Coldwater Creek, incised valleys cut into the Moraine and associated tributaries have strong, cold flows which often support brook trout. "Good" stream health in the headwaters of these tributaries often becomes degraded to "fair" toward Bass Lake as a result of on- stream ponds and stream alterations (ditching). Legend • Siomonitodng Site Stream Health /M• Good Fair • WIle Poor w,w Intermittent a catnnmentArea '3 Oro Moraine Study Area K Forested Ares Oro Moraine Landforrn North • Catchment Orillia The Oro Creeks North catchment arises along the southeast flanks of the Oro Moraine. Bluffs Creek and Mill Creek originate in headwater wetlands. Groundwater inputs provide coldwater conditions that support sensitive species such as brook trout and mottled sculpin. Stream health is generally "good ". Impacts (and "fair" health) are associated with on- stream ponds and sparse streamside habitat through agricultural areas. Page 97 of 181 Indicators Oro Moraine Results Indicator Descriptio! Trend Wetland Cover 13.05 % A 10% wetland cover has been identified as a minimum guideline for healthy watersheds (Environment Canada). Insufficient Data Wetland Buffer (100m buffer area) 46.6 % C A buffer is a vegetated area next to a wetland or stream. Many wildlife species require adjacent upland areas for foraging, nesting and other activities. Insufficient Data 8g) - 2:30 p.m. Wayne Wilson, Chief Admin... Gra via B Wetland Conditions "� B High, rolling terrain combined with sandy/ gravelly soils results in very low wetland coverage on the Oro Moraine itself. However, extensive groundwater discharge (seeps and springs) along the flanks of the Moraine support provincially Significant wetlands —many of which form the headwaters of coldwater streams. Headwater wetlands provide natural flood control along the flanks of the Moraine. Marsh and swamp (wooded) wetlands provide important habitat for a wide range of wildlife including wintering habitat for white - tailed deer. Copeland -C raighurst- Guth rie Complex hNdhurst Swamp Groundwater discharge from many of these flanking wetlands contribute cold water flow to headwater streams which support brook trout and other sensitive coldwater species. Groundwater recharge in some wetlands maintains groundwater supplies. Wetland cover along the flanks of the Moraine is generally high. Some historic loss is associated with conversion to agricultural and urban land uses. Upland buffers next to wetlands are important for many species of wildlife such as waterfowl and woodland amphibians. The extent of these buffers is variable within the study area. There will be some loss of buffers in the Coulson area as a result of estate residential development approved through past planning decisions. Five wetland groupings within the Oro Moraine have been identified as provincially significant by the Ontario Ministry of Natural Resources. Provincial and municipal planning policies protect these wetlands from development and site alteration. West Coulson Dalston Wetland Bass Lake Hawkestone Wetland Complex Langman Marsh Orillia Filtration Swamp Bluffs Creek West Wetland Legend 03 Oro Moraine Study Area K Locally Significant Wetlands • Pradncially Significant Wetlands ▪ Other Wetlands K Forested Area 03 Oro Moraine Landforrn Page 98 of 181 8g) - 2:30 p.m. Wayne Wilson, Chief Admin... Groundwater What is groundwater? Contrary to popular belief, groundwater is not an underground river or lake. It is water that is stored under- ground in bedrock fractures or between sand and gravel grains. These underground storage areas are called aquifers. Where sediments have been deposited in layers, there can be a vertical series of aquifers, separated by fine- grained silts or clays (aquitards) which tend to block the downward movement of water. Aquifers located below aquitards are somewhat protected from potential contamination from the surface and are typically preferred for drinking water sources. Naturally occurring minerals in bedrock or sediments may occasionally affect the appearance, smell, or taste of groundwater. Where does groundwater come from? Groundwater is part of the water cycle. Water enters the landscape from rain and snowmelt. Some of this water runs directly into lakes and streams. Some is lost to evapotranspiration (evaporation from trees and other plants). The remainder of the water sinks into the soil, passing through plant roots into the water table (where soils and sediments are saturated) where it becomes groundwater. Downward passage of water into the shallow water table may be rapid — a matter of hours, while passage into the lower aquifers may take weeks, months or years. Groundwater is dynamic, moving from sand and gravel recharge areas (where large amounts of water enter the groundwater system) to spring and seep discharge areas which feed streams and wetlands. Why is groundwater important? Groundwater is essential for a variety of human and ecosystem uses. It supports municipal water supplies, private water supplies and irrigation on some valuable farm lands. For rural residents relying on individual wells, groundwater is often the only available water supply. For many communities, it is by far the least expensive option for public water systems. Groundwater maintains stream flow and wetland levels during dry spells and is vital to the maintenance of ecological functions and biodiversity. Brook trout, a highly sensitive fish species, depend on groundwater to keep stream flows cool through the summer and to provide a hospitable habitat for their redds (nests) through the winter months. Groundwater Protection Shallow, unconfined aquifers consisting of sands and gravels are susceptible to contamination since any contaminants can quickly move from the ground surface through the coarse soils to the water table. Sources of contamination can include faulty septic systems, poorly constructed manure and milk waste storage areas, road salts, commercial/industrial discharges and urban/rural fertilizer and pesticide applications. Source water protection planning will be an important tool to protect municipal well supplies. Promotion of good stewardship practices will continue to be an important tool to protect rural groundwater supplies. Provincial Groundwater Monitoring Network (PGMN) The Ministry of the Environment -led Provincial Groundwater Monitoring Network (PGMN) is a partnership program which collects and manages ambient (baseline) groundwater level and quality information from key aquifers located across Ontario. Two PGMN wells are located on the Oro - Moraine, within the Lake Simcoe Region Conservation Authority watershed. Chloride and nitrate levels have been consistently below provincial water quality objectives over the last 7 years at these wells. Therefore the groundwater grade on the moraine is currently an "A ". However, this reflects local conditions around these wells and does not necessarily reflect groundwater conditions elsewhere on the moraine. Chloride, a naturally occurring element, can be found at high concentrations due to human impacts (e.g. road salt, landfills) or natural background condition (typically shale bedrock). Testing for nitrates is especially important as high concentrations (above provincial objectives) can cause Blue Baby Syndrome, a potentially fatal condition for infants less than six months old. Page 99 of 181 8g) - 2:30 p.m. Wayne Wilson, Chief Admin... Groundwater Grade A Oro Moraine Aquifers The thick layers of sands and gravels underlying the moraine are separated by clay /silt aquitards, resulting in the formation of four distinct aquifers. Conceptual Oro Moraine Groundwater (GW) Cross Section springs & headwaters 50 m Matheson Creek : Well Basal Gravel Aquifer ConcepIuI water table Aquifer Aquitard Or Moraine 25 km Well springs & headwaters Lake Simco The relatively unconfined Upper Aquifer is continuous throughout the Oro Moraine and is associated with a deep water table, where water lies far below the ground surface. The Regional Aquifer is commonly used for private water supplies as well as for municipal water supply wells. This aquifer is also fairly continuous throughout the Oro Moraine. The Lower Drift and Basal Gravel aquifers are deep aquifers and are of limited extent in the Oro Moraine area. Stewardship Whether you are a landowner or a visitor, you can do your part to keep the Oro Moraine healthy and vibrant by being a good steward. Here are a few tips on how you can do your part! Invasive Species Invasive species are organisms that have been introduced into areas where they haven't historically existed, and often lack natural predators to help control their spread. Invasive species can cause harm to native species damaging ecosystems and threatening biodiversity. While some invasive, non- native species have already been introduced to the Moraine, the need for vigilance is high in order to prevent other undesirable species from becoming established. While control methods may seem labour intensive, a healthy, biologically diverse moraine will be worth the effort! For additional information on Invasive Species, Prevention Techniques and Control Methods visit: Ontario Federation of Anglers and Hunters (OFAH) http: / /www.ofah.org or Ontario Nature http: / /www.ontarionature.org General Rules of Etiquette for Shared Use Trails • Give the right -of -way to smaller and slower users. • Stay right when approaching oncoming users. • Stay on the trail surface. Don't make new trails or use unmarked trails. • Keep pets on a leash and clean up after them. • Obey signs. • Do not climb fences or take shortcuts. • Respect the privacy of landowners bordering the trails & avoid excessive noise. • Leave wildlife and plants for others to enjoy. • Be aware of and adhere to only permitted uses along the trail. For guidelines for your specific form of trail use, please visit `Simcoe County Trails —Ready to Explore!' at: www.simcoecomitytrails.net/home/userguidelines.htm. Page 100 of 181 8g) - 2:30 p.m. Wayne Wilson, Chief Admin... Stewardship Septic Systems • Inspect and maintain your tank —have it pumped every 2 to 3 years • Do not dump toxic waste, fats /oils, or antibacterial products down your drain or toilet • Have an effluent filter installed in your septic tank to prevent solids from clogging your system • Avoid constructing decks or patios or watering your lawn around the leaching bed; shade and excess water can reduce the bed's ability to absorb and treat wastewater from your house • Use phosphate -free or low phosphate detergents and cleaners Drinking Water / Well Care • Ensure your well is a minimum of 30m (100') from your - and your neighbours'- septic bed • Test your drinking water for bacteria at least 3 times a year - test bottles can be obtained from your local health unit ♦ Use less water to decrease the amount of water filtering through your septic system and the amount of nutrients or pollutants that seep into the groundwater ♦ Clean debris from around your well and ensure the lid is vermin proof Managing a Healthy Woodlot ♦ Plant additional native trees to reestablish valuable natural corridors between forested areas ♦ Develop a natural stewardship plan for your property ♦ Ensure the long term protection of your woodlot - consider land donation to a conservation organization (visit www.couchconservancy.ca for more information). • Plant native buffers around smaller woodlots to increase forest interior and to help reduce the spread of invasive species ♦ Develop a managed forest plan to ensure that you are logging your woodlot sustainably (For more information on the Ontario Managed Forest Tax Incentive Program (MFTIP) visit www.ont - woodlot - assoc.org) Healthy Streams, Wetlands and Forests ♦ Protect and restore forest and wetland cover, streambanks, and shorelines to maintain and enhance natural habitats and corridors ♦ Restore forest and meadow cover next to wetlands and streams to improve wildlife habitat and stream/wetland health • Manage plantations with a goal of restoring native forest cover over time ♦ Work with landowners to reduce impacts of on- stream ponds, and shoreline /streambank erosion ♦ Work with farmers, municipalities, developers, golf courses, and others to manage nutrients by: keeping cattle out of streams, implementing nutrient management plans, managing urban stormwater runoff and controlling sediment on construction sites Partnerships and Additional Resources Thanks to all of our Moraine Champions —our landowners, community groups, schools, businesses and government agencies —that support stewardship activities on the moraine! For more information or to get involved, contact the NVCA at (705) 424 -1479 www.nvca.on.ca or the LSRCA at (905) 895 -1281 www.lsrca.on.ca The Couchiching Conservancy Township of Oro - Medonte Severn Sound Environmental Assoc. Ministry of Natural Resources Simcoe- Muskoka Health Unit Nottawasaga Valley Conservation Authority take 5imcoe Region Conservation Authority www.couchconservancy.ca (705) 326 -1620 www.oro- medonte.ca (705) 487 -2171 www.severnsound.ca (705) 527 -5166 www.mnr.gov.on.ea (800) 667 -1940 www. simcoemuskokahealth. org(877)721 -7520 " Couchiching Consc rvancy' lira%% edente Page 101 of 181 1 DPn 110Z LO LO CO 00981. 00'000'0Z CO 005E 00 00'000'01. 0009 oo 0 0 len10b SEZZ9`61 tr 1 `8Z OZ8 L18,584.00 1 00'000`81 6tr'9SL'98 LB'109E 00Z61.`61. 9LL808 199 0 0 ;e6pn8! 17, 500.00 00 0091 00'009'91 l 00'000 `OZ 79400 22,400.00 lO9ZL 1 111 111111 Awards Event MARKETING PROJECTS line Optimization o ip Income !Advertising sales :ntal Meetin Publications Arena Bulsg.lenpy deal .0Z 1e6pn9I iv1019TISI )NI 11'101 EXPENSE 8h) - 2:45 p.m. Carol Benedetti, Executiv... Page 102 of 181 8h) - 2:45 p.m. Carol Benedetti, Executiv... Page 103 of 181 I ‘ - c) i 0 0 0 0 0 0 0 I0o009ZE 00'9217'06 „ - 94,300.00 1 I 9 L9 E 00'OL9'Z 00'00Z' 6 00'9 1111 I III 11 commission owed to Township 1 I II surplus income arena maintenance I 1 awooui LI 1,257.54 2553.19 64'98Z 1 9'£1796 L8' 6EL 082 10179 144.991 9'969 31, 748.981 81908.49 85755.49 L1 OL9Z- 9L 16 00176 092E 0 0E 0096 09£6 10017 1009 1001. 1000 31, 558.80 79408.8 100'00t7'62. 109'9 :R/WEBSITI PROFESSIONAL FEE: i 1 'SOHO SAS '2 NNNV8 ii CO I i ; ;IwaH Aed ix3 1d101 8h) - 2:45 p.m. Carol Benedetti, Executiv... Page 103 of 181 11a) - County of Simcoe Library Co- Operati... COUNTY OF SIMCOE 1 or the Grcme G o d LIBRARY CO- OPERATIVE ANNUAL REPORT 2009 Page 104 of 181 11a) - County of Simcoe Library Co- Operati... Schedule 1 COUNTY OF SIMCOE For the Greater Good f Committee of the Whole CCW 10 -012 Page 2 Table of Contents LIBRARY CO- OPERATIVE Page No. • Performance Management Committee 3 • Staff as of December 31, 2008 4 • Highlights 2008 5 • County of Simcoe Library Co- operative Overview 6 • Statistical Summary 9 • Materials Borrowed Through Rotations 1 • Chart — Rotation Trends 1 • Chart — Rotations Comparison 2008 -2009 12 • Circulation of Simcoe County Materials 13 • Chart — Circulation Comparison 2008 -2009 14 • Chart — Circulation of Rotation Items 15 • Interlibrary Loan 16 • E -Book Circulation 17 • Electronic Database Usage 18 • Chart Electronic Database Usage 19 • Wireless Hits 2008 -2009 20 • Auditor's Report 21 LCO- 023 -001 2 Page 105 of 181 11a) - County of Simcoe Library Co- Operati... Schedule 1 COUNTY OF S1McoE For the Greater Good AllklePrMO Committee of the Whole CCW 10 -012 Page 4 Staff as of December 31, 2009 Gayle Hall — Chief Librarian Ardis Harris — Acquisitions Clerk Christine Maxwell — Processing Clerk Jim Small — Book Rotation Clerk Sue Wall — Circulation Clerk LIBRARY CO- OPERATIVE LCO- 023 -001 4 Page 106 of 181 1 la) - County of Simcoe Library Co- Operati... Schedule 1 �! COUNTY OF SIMc0E For the Greater Goad Committee of the.Whole CCW 10 -012 Page 3 LIBRARY CO- OPERATIVE PERFORMANCE MANAGEMENT COMMITTEE (Library) 2009 Councillor Cal Patterson (Chair) — Town of VVasaga Beach Councillor Phil Sled (Vice- Chair) — Township of Severn Councillor Peggy Breckenridge — Township of Tiny Councillor Chris Carrier — Town of Collingwood Councillor Basil Clarke — Township of Ramara Councillor David Guergis — Township of Essa Councillor Harry Hughes — Township of Oro - Medonte Councillor Brian Jackson — Town of Innisfil Councillor James Downer — Town of Midland Councillor Scott Warnock — Township of Tay Councillor Doug White — Town of Bradford West Gwillimbury Warden Tony Guergis — Township of Springwater Additional Representation for Museum, Archives and Library Purposes only: David Walker (citizen appointee) Dave Snedden (citizen appointee) Joan Morby (Women's Institute) Councillor Barry Ward (City of Barrie) Chief Administrative Officer - Mark Aiken Warden - Tony Guergis General Manager of Health and Cultural Services - Jane Sinclair LCO- 023 -001 3 Page 107 of 181 11a) - County of Simcoe Library Co- Operati... Schedule 1 COUNTY OF S IMCOE For the Greater Good . � Committee of the Whole CCW 10 -012 Page 5 HIGHLIGHTS 2009 LIBRARY CO- OPERATIVE -` The County of Simcoe Library Co- operative experienced a very busy and productive year in 2009. The Library added four new rotating collections to its holdings; circulation of block material increased dramatically; the County Library, in partnership with nine other public libraries, was successful in obtaining a grant to hire an Information Technician for a two year contract; and three libraries joined the Horizon consortium. Some of the highlights are outlined below. • The Co- operative completed an analysis of the existing library collections and circulation patterns and developed a collection development strategy based on projected growth in demand and the emergence of new formats of material. • The Library expanded its rotating collections to include four new formats of material - Blu-ray DVDs, audio books on MP3, Playaway audio books, and video games. • The circulation of Library Co- operative material increased dramatically, year over year. In 2008 the total circulation was 88,215. In 2009, that figure jumped to 96,368. • Three public libraries - Wasaga Beach, Springwater and Ramara, joined the Horizon library consortium bringing the total number of participating libraries to ten. • The Library received a grant of $141,532.50 from the Southern Ontario Library Service to hire an Information Technician on a two year contract, commencing in 2010. The position will provide first level technical and analytical support to the staff of nine library systems for computer hardware, software applications, and network connectivity. • The wireless public Internet service celebrated its first anniversary in April. The free wireless network is available in all the Co- operative member libraries and branches in the County. The service was accessed over 13,190 times during 2009. • The Library's electronic audiobook service marked its second anniversary. The County Library audiobook collection is available through the PULSE (Public Libraries Sharing E- Media) website at pulse.simcoe.ca. By the close of 2009, the digital collection numbered over 1,506 titles and 6,738 titles had been downloaded. The Library Co- operative continued to pursue its stated mandate to supplement and enhance the library services provided by its members to the residents of Simcoe County. As always, credit for its success is shared by a variety of groups and individuals. Special thanks go to Simcoe County Council and the Performance Management Committee for their continuing support; to Jane Sinclair, General Manager of Health and Cultural Services for her wise counsel; to the Chief Librarians' Committee for their helpful advice; and the staff of the County Library for their constant dedication and hard work. LCO- 023 -001 5 Page 108 of 181 11a) - County of Simcoe Library Co- Operati... Schedule 1 MEMBERSHIP COUNTY OF S1MCOE For the Greater Good GOVERANCE Committee of the Whole CCW 10 -012 Page 6 COUNTY OF SIMCOE LIBRARY CO- OPERATIVE LIBRARY CO- OPERATIVE - The County of Simcoe Library Co- operative is a unique organization in the Province of Ontario. It is the only public library co- operative in the province and its statutory obligations are set forth in the Public Libraries Act. The Co- operative is funded and operated by County of Simcoe, although the Library also receives a modest annual operating grant from the Ontario Ministry of Culture. Membership in the Co- operative is restricted to public library boards in the County of Simcoe, with the exception of the separated cities of Barrie and Orillia. All municipalities in the County contribute to the support of the County Library Co- operative through the general County levy; therefore, all municipal public libraries in Simcoe County are eligible to use the services of the Co- operative. Currently, there are fourteen separate library boards comprising twenty -seven libraries and branches in Simcoe County. Participation in any program or service of the Co- operative is strictly voluntary. SERVICES Block Rotations of Special Collections The County Library selects, acquires and processes material to circulate in blocks to members of the Co- operative. At present, the County Library has thirteen special collections for block rotation: large print books, videos, DVDs, Blu -ray DVDs, read - alongs, music compact disks, CD -ROMs, talking books, books on tape, books on compact disks, books on MP3, Playaways and video games. These materials are assembled into two or three different sizes of blocks for each material type. Blocks are rotated between two and four times a year, depending on the requirements of individual libraries. The blocks are delivered to and retrieved from member libraries via the library van. Electronic Online Databases The County Library purchases annual subscriptions to a variety of commercial online databases that can be accessed by via the Internet. Free access to these databases is provided to the library patrons of all member libraries. The databases cover a wide spectrum of subject areas from current events to history, and from science to literature. Currently, the County Co- operative has subscriptions to nine (9) different databases: Automotive Repair Reference Centre, Canadian Reference Centre, Consumer Health Complete, CultureGrams, Hobbies & Crafts, Reference Centre, Home Improvement Reference Centre, Novelist Plus, Science Reference Centre, and Small Engine Repair Reference Centre. Electronic Audio books Electronic audio books are audio books that are in digital format and are accessed via the Internet. In 2007, the County Co- operative contracted with Overdrive to purchase its digital audio book technology and services. The service permits all County residents, with a valid library card and an Internet connection, to download digital audiobooks to their computers and MP3 players for free. Remote patron authentication software ensures that anyone accessing the collection is a registered patron of a member library. The audio book collection is accessed through the PULSE (Public Libraries Sharing E- Media) website at pulse.simcoe.ca. LCO- 023 -001 6 Page 109 of 181 11a) - County of Simcoe Library Co- Operati... Schedule 1 COUNTY OF S1 MCoE j For the Greater Good :,, Reference and Local History Collections Committee of the Whole CCW 10 -012 Page 7 LIBRARY CO- OPERATIVE The County Library has a substantial reference and local history collection comprising over 1,500 items. Titles are available for limited loan to member libraries. Lease Plan The County Library pays for a lease plan for each of its members. The plan allows libraries to select a specified number of items, on an annual basis, to augment -their existing collections. At the end of the lease term, the library has the option to purchase the leased material at a discounted rate, or return the material to the vendor. Library Journals The County Library subscribes to twelve (12) different library journals: These journals provide professional advice in library specific fields such as collection development, These journals are routed to individual libraries based on members' preferences. Large Print and Video Pools The County Library is responsible for the acquisition, processing, maintenance and rotation schedules for the Large Print and the Video Pools. The Pool collections are owned and funded by those members of the Co- operative who have decided to join the Pools. At present, there are ten libraries or branches that belong to the Large Print Pool and nine that belong to the Video Pool. Consortium Purchasing The County Library purchases a variety of library supplies in bulk, such as DVD and CD cases, spine label protectors, pockets, etc. and sells them to member libraries at cost. The Co- operative also negotiates the bulk purchasing of computer software and software licenses, such as virus protection, on behalf of member libraries. Wireless Public Internet Access The County Library launched a new service in 2006 — Wireless Internet Access for the public. In partnership with the Simcoe County Information Technology Department, the County Library funded and setup the free wireless network in twenty -two member libraries and branches. Library patrons in Simcoe County can access the wireless service from their own laptops or other wireless devices during the hours that the libraries are open. The wireless system requires users to login using their library barcode and password. Visitors may obtain a temporary barcode from the local library staff. Library Automation and Systems Administration For many years, the County Co- operative has taken the lead in supporting the automation of member libraries. The databases of ten member libraries — Clearview, Coldwater, Collingwood, Essa, New Tecumseth, Penetanguishene, Ramara, Springwater, Tay and Wasaga Beach — as well as the County Co- operative database, reside on the two County Library servers located in the County Administration Centre. The servers are maintained by the County Information Technology Department. The Chief Librarian of the County Library administers the library software program, provides training to the staff of member libraries and troubleshoots any problems encountered with the software. LCO- 023 -001 7 Page 110 of 181 1 la) - County of Simcoe Library Co- Operati... Schedule 1 -off COUNTY OF SIMCOE For the Greater Goad Training STAFFING Committee of the Whole CCW 10 -012 Page 8 LIBRARY CO-OPERATIVE In 2007, a third server was acquired to host the WebReporter software. This software is used to retrieve statistical information from the library databases and create a variety of reports, charts and graphs on acquisitions, circulation patterns, patrons and collections. The County Library provides training and training opportunities for the staff of member libraries. Topics include web -site development, cataloguing, electronic databases and e- audiobooks. County Library staff also provide training sessions on specific aspects of the library software program. The Library Co- operative has a current staff of five people — the Chief Librarian and four library clerks. The Chief Librarian administers the library, supervises the staff, selects material for purchase, administers the automation system and liaisons with staff from member libraries. The Acquisition Clerk orders and receives all material acquired by the Co- operative and performs a variety of clerical functions such as answering the phone, filing, and maintaining the records management system. The Cataloguing and Processing Clerk processes all new material, assembles the special collections into blocks and ensures that each item is correctly entered into the database. The two Circulation Clerks schedule rotations, check block material into and out of the library, circulate reference material and pool items, repair large print books and audio /visual material, box material for rotation and operate the Library delivery van. LCO- 023 -001 8 Page 111 of 181 STATISTICAL SUMMARY 2009 Total Collection as of December 31, 2008 - 35,425 Type 1 Additions Withdrawals Print REFERENCE 16 0 LARGE PRINT/ LARGE PRINT POOL 733 523 Audio /visual DVD/ BLU RAY/ VIDEO POOU VHS 1440 161 MUSIC CDS 321 0 CD -ROM/ GAMES 210 1 BOOKS ON CD/ PLAYAWAY/ MP3 722 1 READ ALONGS/ BOOKS ON TAPE 32 20 REPLACEMENTS 47 Total 3521 706 Total Collection as of December 31, 2009 — 38,241 Materials Borrowed Through Rotations 2009 Large Type Video/ DVD BluRay Read Alongs CD- ROMs Books on Tape /CD Games Music CD Playaway/ MP3 Total 15,770 11,687 350 1,640 870 8,375 140 2,810 55 41,697 Circulation of Simcoe County Library Materials 2009 Large Type Audio Visual Total 11,521 41,104 43,763 96,388 Interlibrary Staff r e�c uests Loan Large Type 393 Service Audio 266 2009 Visual 1,154 Reference 33 Total Sots VDX Requests 518 1,328 1,846 Electronic Database Usage No. of searches 2009 Total No. of Sessions 4,074 15,368 19,442 E -Media Books 2009 Number of titles Total checkouts Total holds Total 1506 6,738 957 7,695 Wireless Hits 2009 Number of Libraries Total hits 20 13,192 11a) - County of Simcoe Library Co- Operati... Schedule 1 . Committee of the Whole CCW 10 -012 COUNTY OF S1McOFFT For the Greater Gaod -- _ LCO- 023 -001 Page 9 LIBRARY } CO- OPERATIVE 9 Page 112 of 181 11a) - County of Simcoe Library Co- Operati... Page 113 of 181 Schedule 1 ........ww COUNTY S 1MCOE PortheGreaterGoad , Committee of the Whole CCW 10 -012 LIBRARY CO —OP E RAT IVE Page 10 OF Ai r� l MATERIALS BORROWED THROUGH ROTATIONS - 2009 LIBRARY No. Rota flan Large Type Sea son/ Video DVD CD- ROM Blu Ray Games Book on Tape Read along CD Book on CD Play away MP3 TOTAL BASE BORDEN 3 660 360 400 65 10 0 140 70 0 220 0 0 1,925 BRADFORD 2 0 0. 285 25 10 0 0 0 0 135 0 0 455 CLEARVIEW Creemore 4 0 35 575 0 25 10 0 40 200 320 0 0 1,205 Stayner 4 0 60 575 0 30 15 15 45 220 330 0 0 1,290 Sunnidale 4 300 0 565 0 25 10 230 180 240 310 0 0 1,860 COLDWATER 3 1060 130 450 65 25 10 120 30 120 250 5 5 2,270 ESSA Angus 3 1060 15 410 55 10 5 330 115 160 225 0 0 2,385 Thornton 3 1280 47 450 65 25 10 50 155 180 260 0 5 2,527 INNISFIL Stroud 2 0 0 215 0 0 0 0 0 0 85 0 0 300 Churchill 2 0 0 215 0 0 0 0 0 0 90 0 0 305 Cookstown 2 0 0 215 0 0 0 0 0 0 90 0 0 305 Lakeshore 2 0 0 215 0 0 0 0 0 0 90 0 0 305 MIDLAND 4 1720 0 0 0 0 0 0 0 _ 0 0 0 0 1,720 NEW TEC. Alliston 3 100 0 120 0 0 0 0 0 0 230 0 0 450 Beeton 2 25 565 0 0 10 0 240 0 0 160 0 0 1,000 Tottenham 3 50 225 0 0 0 0 0 0 30 210 0 0 515 PENETANGUISHENE 4 2120 20 555 75 15 5 255 180 240 300 0 5 3,770 RAMARA Atherley 3 975 210 425 65 20 5 235 30 120 240 0 5 2,330 Brechin 3 350 140 430 65 20 5 120 50 180 230 0 5 1,595 SPRINGWATER Elmvale 3 330 25 430 55 15 5 450 45 180 225 0 5 1,765 Midhurst 3 0 10 435 55 20 10 0 100 160 100 0 5 895 Minesing 3 270 30 430 30 20 10 85 45 60 205 0 5 1,190 TAY Port McNicoll 4 2120 50 595 90 25 15 215 200 240 335 0 5 3,890 Victoria Harbour 4 1320 235 565 85 25 10 480 200 260 315 0 0 3,495 Waubaushene 3 1000 550 425 75 20 10 165 155 220 240 0 5 2,865 WASAGA 2 1030 0 0 0 0 5 30 0 0 20 0 0 1,085 TOTAL 78 15,770 2,707 8,980 870 350 140 3,160 1,640 2,810 5,215 5 50 41,697 LCO- 023 -001 10 11a) - County of Simcoe Library Co- Operati... Page 113 of 181 11a) - County of Simcoe Library Co- Operati... Schedule 1 �lr� COUNTY OF SI MCOE for the Greater Good 4500 -' 4000 3500 3000 2500 2000 1500 1000 500 0 IN �- I 1 O � - ,� O <P Q O� Committee of the Whole CCW 10 -012 Page 11 Rotation Trends 2008 -2009 1 LIBRARY CO- OPERATIVE = -�- C O f�� ��� P �C� P AP �Q \�� GJ S �� <� � G AP Q • LARGE TYPE 2008 • LARGE TYPE 2009 AUDIO 2008 • AUDIO 2009 VISUAL 2008 VISUAL 2009 LCO- 023 -001 11 Page 114 of 181 11a) - County of Simcoe Library Co- Operati... Schedule 1 COUNTY OF , S1MCoE For the Greater Good Book on CD Music CD Read along sin Book on tape Games Blu Ray CD -ROM DVD Seasonal/ VHS Large Type 140 0 350 0 1 4080 870 III 750 1640 590 2717 356 I I 219 ROTATIONS 2008 -2009 28 t10 3 Committee of the Whole CCW 10 -012 Page 12 5 15 3875 60 8980 460 0 2000 4000 6000 8000 10000 12000 14000 16000 18000 Axis Title LIBRARY CO- OPERATIVE 1577 16.75 2009 -2008 LCO- 023 -001 12 Page 115 of 181 CIRCULATION OF SIMCOE COUNTY LIBRARY MATERIALS 2009 LIBRARY LARGE TYPE AUDIO VISUAL TOTAL BASE BORDEN 44 81 1558 1,683 BRADFORD W. GWILLIMBURY 0 113 2972 3,085 CLEARVIEW 335 6,073 4,285 10,693 COLDWATER 657 2,430 1246 4,333 ESSA Angus 609 7,310 1,839 9,758 Thornton 346 967 1,686 2,999 INNISFIL 0 536 3,921 4,457 MIDLAND 1,845 0 0 1,845 NEW TECUMSETH 379 9,885 6,923 17,187 PENETANGUISHENE 1,644 5,732 3,587 10,963 RAMARA Atherley 445 287 1704 2436 Brechin 271 213 903 1387 SPRINGWATER Elmvale 295 980 2,960 4,235 Midhurst 1 413 2,409 2,823 Minesinq 118 181 1,261 1,560 TAY Port McNicoll 760 1,927 2,155 4,842 Victoria Harbour 585 1,742 2,707 5,034 Waubaushene 422 891 1,360 2,673 WASAGA 2,372 188 22 2,582 SOLS 289 141 73 503 COUNTY EMP. 104 1014 192 1,310 TOTAL 11,521 41,104 43,763 96,388 11a) - County of Simcoe Library Co- Operati... Schedule 1 k r.,Y.t_e �? COUNTY OF S1MCOE i e For the Greater Good „ _1141 Committee of the Whole CCW 10 -012 LIBRARY CO- OPERATIVE Page 13 LCO- 023 -001 13 Page 116 of 181 11a) - County of Simcoe Library Co- Operati... Schedule 1 �..�— s�r COUNTY OF S1MCOE For the Greater Good 120000 100000 80000 60000 40000 20000 LCO- 023 -001 11370 11521 Committee of the Whole CCW 10 -012 Page 14 Circulation 2008-2009 38914 1 41104 43763 38116 LIBRARY CO-OPERATIVE 88396 LARGE TYPE AUDIO VIDEO TOTAL 2008 2009 14 Page 117 of 181 11a) - County of Simcoe Library Co- Operati... Schedule 1 . COUNTY OF S1 MCOF For the Greater Good � VISUAL AUDIO LARGE TYPE Circulation of Rotation Items Committee of the Whole CCW 10 -012 111521 5770 J J 4465 0 10000 20000 30000 40000 50000 3214 Page 15 LIBRARY CO- OPERATIVE • CIRCULATION (no. of check outs of rotation items in each library) ROTATIONS (no. items requested by each library) LCO- D23 -001 15 Page 118 of 181 INTERLIBRARY LOAN 2009 MONTH REQUESTS LARGE TYPE VISUAL AUDIO REFERENCE JANUARY 103 27 55 17 4 FEBRUARY 142 22 100 14 6 MARCH 142 23 100 13 6 APRIL 206 60 117 26 3 MAY 139 26 94 18 1 JUNE 197 35 130 31 1 JULY 209 37 150 19 3 AUGUST 175 51 106 18 0 SEPTEMBER 103 17 63 21 2 OCTOBER 133 27 88 18 0 NOVEMBER 170 41 92 35 2 DECEMBER 127 27 59 36 5 TOTAL 1,846 393 1154 266 33 SOLS (VDX) 518 289 140 74 15 STAFF 1,328 104 1,014 192 18 11a) - County of Simcoe Library Co- Operati... Schedule 1 Committee of the Whole CCW 10 -012 COUNTY OF SIMCOE far the Greater Good LCO- 023 -001 Page 16 LIBRARY CO- OPERATIVE 16 Page 119 of 181 E -BOOK CIRCULATION 2009 MONTH CHECK OUTS HOLDS ACTIVITY /MONTH JANUARY 475 78 553 FEBRUARY 467 93 560 MARCH 509 112 621 APRIL 463 105 568 MAY 457 61 518 JUNE 532 77 609 JULY 546 73 619 AUGUST 618 65 683 SEPTEMBER 608 74 682 OCTOBER 665 78 743 NOVEMBER 693 90 783 DECEMBER 705 51 756 TOTAL 6,738 957 7,695 11a) - County of Simcoe Library Co- Operati... Schedule 1 COUNTY OF S1McOE Far the Greater Good ' -_ "' A Committee of the Whole CCW 10 -012 900 800 700 600 500 400 300 200 100 0 E -BOOK CIRCULATION 2008-2009 LIBRARY 1 CO- OPERATIVE T -r T T T Page 17 LCO- 023 -001 17 2008 2009 NF n ll Y &,LiG SFPT nrr Nnv nFr. Page 120 of 181 ELECTRONIC DATABASE USAGE 2009 DATA BASE SESSIONS SEARCHES TOTAL AUTOMOTIVE REPAIR REFERENCE CENTRE 501 813 1314 CANADIAN REFERENCE CENTRE 682 2,498 3,180 CONSUMER HEALTH COMPLETE 270 549 819 CULTUREGRAMS 177 1,807 1,984 HOBBIES & CRAFTS REFERENCE CENTRE 206 623 829 HOME IMPROVEMENT REFERENCE CENTRE 144 417 417 NOVELIST 1,706 7,233 8,939 SCIENCE REFERENCE CENTRE 180 564 744 SMALL ENGINE REPAIR REFERENCE CENTRE 208 864 1,072 TOTAL 4,074 15,368 19,298 11a) - County of Simcoe Library Co- Operati... Schedule 1 COUNTY OF S1MCOE For the Greater Good • LCO- 023 -001 Committee of the Whole CCW 10 -012 Page 18 S;-1 CO-OPERATIVE LIBRARY 18 Page 121 of 181 11a) - County of Simcoe Library Co- Operati... Schedule 1 COUNTY OF S1MCOF For the Greater Good Electronic Data Base Usage 2009 LCO -023 -001 Committee of the Whole CCW 10 -012 Page 19 LIBRARY CO- OPERATIVE k AUTOMOTIVE REPAIR REFERENCE CENTRE ® CANADIAN REFERENCE CENTRE CONSUMER HEALTH COMPLETE CULTUREGRAMS HOBBIES & CRAFTS REFERENCE CENTRE HOME IMPROVEMENT REFERENCE CENTRE NOVELIST SCIENCE REFERENCE CENTRE SMALL ENGINE REPAIR REFERENCE CENTRE 19 Page 122 of 181 WIRELESS HITS 2008 -2009 JAN FEB. MAR. APR. MAY JUNE JULY AUG. SEPT. OCT. NOV. DEC. 2008 122_1 r 125 190 314 512 798 1101 1221 774 835 743 637 2009 813 705 849 785 888 1,060 1,587 1,388 1,426 1,348 1,273 1,070 11a) - County of Simcoe Library Co- Operati... Schedule 1 COUNTY OF SIMCOF For the Greater Good 1800 1600 1400 1200 1000 800 600 400 200 0 Committee of the Whole CCW 10 -012 Page 20 WIRELESS HITS 2008 -2009 LIBRARY CO— OPERATIVE e4;;--- ^. e•-• PQ Q- N -\ J C� Q � • OG ���J O • ‹ G 2008 2009 LCO- 023 -001 20 Page 123 of 181 7 t { C 122_1 r 1 l7C 1 81'7g 7 ! _835,, 8 / 4 .` 67 5,12 1 1X 11a) - County of Simcoe Library Co- Operati... Schedule 1 COUNTY OF SIMCOF For the Greater Good 1800 1600 1400 1200 1000 800 600 400 200 0 Committee of the Whole CCW 10 -012 Page 20 WIRELESS HITS 2008 -2009 LIBRARY CO— OPERATIVE e4;;--- ^. e•-• PQ Q- N -\ J C� Q � • OG ���J O • ‹ G 2008 2009 LCO- 023 -001 20 Page 123 of 181 11a) - County of Simcoe Library Co- Operati... COUNTY OF SlrvtcoE For the Greater Good LIBRARY CO- OPERATIVE AUDITOR'S REPORT 2009 LCO- 023 -001 21 Page 124 of 181 11a) - County of Simcoe Library Co- Operati... CORPORATION OF THE COUNTY OF SIMCOE COUNTY OF SIMCOE LIBRARY CO- OPERATIVE BOARD FINANCIAL STATEMENTS DECEMBER 31, 2009 Coffins Barrow Chartered Accountants Page 125 of 181 11a) - County of Simcoe Library Co- Operati... 4 0 41 Collins Barrow Chartered Accountants AUDITORS' REPORT TO THE MEMBERS OF THE COUNTY OF SIMCOE LIBRARY CO- OPERATIVE BOARD, THE MEMBERS OFCOUNCIL, INHABITANTS AND RATEPAYERS OF THE CORPORATION OF THE COUNTY OF SIMCOE We have audited the statement of financial position of the County of Simcoe Library Co- operative Board of the Corporation of the County of Simcoe as at December 31, 2009 and the statements of operations and accumulated surplus, change in net financial assets and cash flows for the year then ended. These financial statements are the responsibility of the Board's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. In our opinion, these financial statements present fairly, in all material respects, the financial position of the Board as at December 31, 2009 and the results of its operations and its cash flows for the year then ended in accordance with Canadian generally accepted accounting principles. CAL 5a# v a -hires Chartered Accountants Licensed Public Accountants Peterborough, Ontario March 26, 2010 This office orle9enciently Cwned and rryeraied- ' Codlos Carom tt cw, has uP Trte Coons Barrow tradema am :rsad smiler License. Collins Barrow Kawarthas LLP 418 Sheridan Street Peterborough, Ontario K9H 3J9 T. 705.742.3418 F. 705.742.9775 www.co@nsbarrow.com .111X BAKER - F ILLY INTERNATIONAL Page 126 of 181 11a) - County of Simcoe Library Co- Operati... CORPORATION OF THE COUNTY OF SIMCOE COUNTY OF SIMCOE LIBRARY CO- OPERATIVE BOARD STATEMENT OF FINANCIAL POSITION At December 31, 2009 NET FINANCIAL ASSETS NON - FINANCIAL ASSETS Tangible capital assets (note 3) ACCUMULATED SURPLUS (note 4) The accompanying notes are an integral part of these financial statements Restated 2009 2008 $ $ (Note 2) 220,146 178,980 220,146 178,980 Collins Barrow Chartered Accountants Page 127 of 181 11a) - County of Simcoe Library Co- Operati... CORPORATION OF THE COUNTY OF SIMCOE COUNTY OF SIMCOE LIBRARY CO- OPERATIVE BOARD STATEMENT OF OPERATIONS AND ACCUMULATED SURPLUS For the Year Ended December 31, 2009 The accompanying notes are an integral part of these financial statements Restated Budget Actual Actual 2009 2009 2008 $ $ $ (Note 2) REVENUES Contributions from County 651,518 718,265 443,045 Province of Ontario 15,692 15,692 15,692 Other grants 2,508 3,915 21,026 Book sales 4,500 7,323 9,083 Other 1,300 5,010 3,789 TOTAL REVENUES 675,518 750,205 492,635 EXPENSES Salaries and benefits 285,130 298,668 285,509 Materials and supplies 58,220 139,121 99,051 Memberships and promotion 2,700 2,356 1,740 Vehicle and travel 7,250 4,660 3,795 Office and administration 33,186 17,988 19,663 Database 62,700 69,183 36,903 Allocated administration 173,947 165,637 - Amortization - 11,426 29,229 TOTAL EXPENSES 623,133 709,039 475,890 ANNUAL SURPLUS 52,385 41,166 16,745 ACCUMULATED SURPLUS - beginning of year 178,980 178,980 162,235 ACCUMULATED SURPLUS - end of ear 231,365 220,146 178,980 Collins Barrow Chartered Accountants Page 128 of 181 11a) - County of Simcoe Library Co- Operati... CORPORATION OF THE COUNTY OF SIMCOE COUNTY OF SIMCOE LIBRARY CO- OPERATIVE BOARD STATEMENT OF CHANGE IN NET FINANCIAL ASSETS For the Year Ended December 31, 2009 ANNUAL SURPLUS Amortization of tangible capital assets - Acquisition of tangible capital assets (52,385) The accompanying notes are an integral part of these financial statements Budget Actual Actual 2009 2009 2008 $ $ $ (Note 2) 52,385 41,166 16,745 11,426 29,229 (52,592) (45,974) INCREASE IN NET FINANCIAL ASSETS NET FINANCIAL ASSETS - beginning of year NET FINANCIAL ASSETS - end of ear f Collins Barrow Chartered Accountants Page 129 of 181 11a) - County of Simcoe Library Co- Operati... CORPORATION OF THE COUNTY OF S1MCOE COUNTY OF SIMCOE LIBRARY CO- OPERATIVE BOARD STATEMENT OF CASH FLOWS For the Year Ended December 31, 2009 NET INFLOW (OUTFLOW) OF CASH RELATED TO THE FOLLOWING ACTIVITIES: OPERATING Annual surplus Non -cash charges to operations Amortization of tangible capital assets Net increase in cash from operating transactions CAPITAL Acquisition of tangible capital assets NET CHANGE IN CASH OPENING CASH CLOSING CASH - The accompanying notes are an integral part of these financial statements Restated 2009 2008 $ $ (Note 2) 41,166 16,745 11,426 29,229 52,592 45,974 52,592) (45,974 ' Collins Barrow Chartered Accountants Page 130 of 181 11a) - County of Simcoe Library Co- Operati... CORPORATION OF THE COUNTY OF SIMCOE COUNTY OF SIMCOE LIBRARY CO- OPERATIVE BOARD NOTES TO THE FINANCIAL STATEMENTS For the Year Ended December 31, 2009 1. SIGNIFICANT ACCOUNTING POLICIES These financial statements have been prepared in accordance with Canadian generally accepted accounting principles for local governments and their boards as recommended by the Public Sector Accounting Board of the Canadian Institute of Chartered Accountants. Significant aspects of the accounting policies adopted by the Board are as follows: (a) Recognition of Revenue and Expenses Revenue and expenses are reported on the accrual basis of accounting. The accrual basis of accounting recognizes revenue in the period in which the transactions of events occurred that give rise to the revenue; expenses are recognized in the period the goods or services are acquired and a legal liability is incurred or transfers are due. (b) Use of Estimates Certain items recognized in the financial statements are subject to measurement uncertainty. The recognized amounts of such items are based on the Board's best information and judgment. Such amounts are not expected to change materially in the near term. The amounts recorded for amortization and opening costs of tangible capital assets are based on estimates of useful life, residual values and valuation rates. By their nature, these estimates are subject to measurement uncertainty and the effect on the financial statements of changes in such estimates in future periods could be significant. (c) Tangible Capital Assets Tangible capital assets are recorded at cost which includes all amounts that are directly attributable to acquisition, construction, development or betterment of the asset. The cost, less residual value, if any, of tangible capital assets is amortized on a straight -line basis, commencing the year following acquisition over the expected useful life of the asset, as follows: Books and periodicals 7 years Tangible capital assets received as contributions are recorded at their fair value at the date of receipt and are also recorded as revenue. (d) Non- Financial Assets Tangible capital assets and other non - financial assets are accounted for as assets by the Board because they can be used to provide services in future periods. These assets do not normally provide resources to discharge the liabilities of the Board unless they are sold, ' Collins Barrow Chartered Accountants Page 131 of 181 11a) - County of Simcoe Library Co- Operati... CORPORATION OF THE COUNTY OF SIMCOE COUNTY OF SSIIVICOE LIBRARY CO- OPERATIVE BOARD NOTES TO THE FINANCIAL STATEMENTS For the Year Ended December 31, 2009 2. RESTATEMENT FOR CHANGE IN ACCOUNTING POLICY The Board has restated its financial statements to comply with the provisions of Section 3150 of the Public Sector Accounting Board Handbook which requires municipalities and their focal boards to record and amortize their tangible capital assets on their financial statements. Adjustments necessary to the 2008 financial information as a result of the Section are as follows: Adjustment to 2008 Tangible Capital Assets Assets previously expensed to December 31, 2008 $ 250,572 Accumulated amortization to December 31, 2008, not previously recorded (71,592) Closing 2008 and opening 2009 net book value of tangible capital assets as restated $ 178,980 Adjustment to Opening 2008 Accumulated Surplus Accumulated surplus as previously stated $ Current fund $ Capital fund Reserves and reserve funds Net book value of tangible capital assets at January 1, 2008 Opening 2008 accumulated surplus, as restated 162,235 $ 162,235 Adjustment to 2008 Annual Surplus 2008 annual surplus as previously stated $ - Add: Assets capitalized but previously expensed 45,974 Less: Amortization expense not previously recorded (29,229) 2008 annual surplus as restated $ 16,745 Collins Barrow Chane+ed Accountants Page 132 of 181 11a) - County of Simcoe Library Co- Operati... CORPORATION OF THE COUNTY OF SIMCOE COUNTY OF SIMCOE LIBRARY CO- OPERATIVE BOARD NOTES TO THE FINANCIAL STATEMENTS For the Year Ended December 31, 2009 3. TANGIBLE CAPITAL ASSETS - BOOKS AND PERIODICALS The net book value of the Board's tangible capital assets are: COST Balance, beginning of year Add, additions during the year Balance. end of year ACCUMULATED ANIO1 TIZATION Balance, beginning of year Add: additions during the year Balance, end of year NET BOOK VALUE OF TANGIBLE CAPITAL ASSETS During 2009 and 2008 there were no disposals or write -downs related to tangible capital assets. 4. ACCUMULATED SURPLUS Accumulated surplus consists of individual fund surplus /(deficit) and reserves and reserve funds as follows: Invested In Capital Assets Tangible capital assets - net book value 2009 $ 2009 2008 $ $ 250,572 204,598 52,592 45,974 303,164 250,572 71.592 42,363 11.426 29,229 83,018 71,592 220,146 176,960 2008 220,146 178,980 220,146 178,980 Collins Barrow Chartered Accountants Page 133 of 181 11a) - County of Simcoe Library Co- Operati... CORPORATION OF THE COUNTY OF SIMCOE COUNTY OF SIMCOE LIBRARY CO- OPERATIVE BOARD NOTES TO THE FINANCIAL STATEMENTS For the Year Ended December 31, 2009 5. BUDGET FIGURES The operating budget, approved by the Board, for 2009 is reflected on the Statement of Operations and Accumulated Surplus and the Statement of Change in Net Financial Assets. The budgets established for capital investment in tangible capital assets are on a project - oriented basis, the costs of which may be carried out over one or more years and, therefore, may not be comparable with current year's actual expenditure amounts. Budget figures have been reclassified for the purposes of these financial statements to comply with PSAB reporting requirements. Budget figures are not subject to audit. 6. COMPARATIVE FIGURES Certain comparative figures were restated, where required, to conform with the current year presentation. O` Collins Barrow Chartered Accountants Page 134 of 181 11 b) - Minutes of Midland Public Library B... DEC 15 2010 MIDLAND PUBLIC LIBRARY BOARD MEETING ORO- MEDONTE Tov P! • _. Page 1 of 6 DATE: November 4, 2010 LOCATION: Midland Public Library Boardroom PRESENT: A. Campbell, V. Barycky, G.A. Walker, V. Nihili, P. File, B. Desroches, C. Moore, J. Swick, R. Hackney REGRETS:, J. LeFebvre GUEST: STAFF: G. Griffith, Recording Secretary, B. Molesworth, CEO ITEM 1. 2. 3. 4. ISSUE Call to Order G.A. Walker called the meeting to order at 7:00 p.m. Approval of the agenda Additions: 4. Business arising from the minutes 4.1 add "and Mr. Green" 8. Information 8.2 Will of Lorne F. Adamson Moved by: B. Desroches Seconded by: V. Barycky That the agenda be approved, as amended. Approval of the minutes of the previous meeting Moved by: V. Nihill Seconded by: B. Desroches That the minutes of the Board meeting held on October 7, 2010 be approved. Business arising from the minutes 4.1 Letter to Dr. Laurin, Mr. Green B. Molesworth distributed a draft of a letter that will be sent to Dr. Laurin if the Board approves. It outlines the Board's response to Dr. Laurin's deputation asking for compensation for the removal and replacement of the snowload structure from his building when he has to replace his roof. As B. Molesworth was distributing the letter, he informed the Board of a recent laD ACTION CARRIED CARRIED Page 135 of 181 11 b) - Minutes of Midland Public Library B... MIDLAND PUBLIC LIBRARY BOARD MEETING Page 2 of 6 DATE: November 4, 2010 LOCATION: Midland Public Library Boardroom ITEM 4. ISSUE Business arising from the minutes - continued discussion with C.A.O. T. Walker about the situation with Mr. Green and his claim to have cracks in his walls repaired and painted. The insurance company for the Town has advised that Mr. Green be paid $4,000.00 for the repairs to his walls, so he will receive compensation. T. Walker went on to suggest that perhaps the Board should consider paying Dr. Laurin as well and have him sign off on any future claim. The ensuing discussion went back and forth. Several Board members said it was a bad idea as no damage has been done to Dr. Laurin's roof, unlike Mr. Green's situation where it was felt that damage to his building could have been caused by either the Library's construction project or the Town's road work on Easy St. However, part of the letter B. Molesworth drafted does say that "The Board understands that its addition to your building has added to the complexity, and thus the cost, of installing a new roofing surface and agrees that it should assist with the costs associated with the removal and re- installation of this structure when the time comes, as per your suggestion in October." There was general agreement that two more quotes should be obtained as the quote Dr. Laurin provided seems quite high. If the decision is made to pay him out then he would be asked to sign off on any future claims. Several Board members still felt the letter should be sent as it says "as you report that you will probably not be replacing the roof for a few years the Board has difficulty in making a definite promise as it cannot make a commitment for a future Board ". No one knows when Dr. Laurin will have to replace his roof. This Board cannot tie future Boards to an amount, as it's impossible to know how much the cost might be several years down the road. There was still a feeling among some that, after obtaining two more quotes, Dr. Laurin should be paid out to avoid the possibility of expensive litigation, which he has threatened. After more discussion, there seemed to be a consensus. G.A Walker asked if there was a motion. ACTION Page 136 of 181 11 b) - Minutes of Midland Public Library B... Page 3 of 6 DATE: November 4, 2010 LOCATION: Midland Public Library Boardroom ITEM 4. MIDLAND PUBLIC LIBRARY BOARD MEETING ISSUE Business arising from the minutes - continued Moved by: J. Swick Seconded by: R. Hackney That the Library Board send the letter that B. Molesworth drafted to Dr. Laurin with an additional paragraph saying that the Board will seek 2 more quotes. 4.2 Non - Resident Fees B. Molesworth will contact the Township of Tiny as he has had no response from them about the proposed rate increase. 4.3 Partnership with MARC B. Molesworth reported that the key person at MARC that he was dealing with in the literacy partnership has recently left to pursue other endeavours. MARC is currently in the process of recruiting someone to replace him. Hopefully the programme start date of January 2011 will not have to be moved back. 4.4 Knowledge Ontario B. Molesworth updated the Board on Knowledge Ontario's funding requirements. Knowledge Ontario has announced that they now have sufficient funds to keep them going into 2011. We had decided to take a wait and see approach, so it appears we will not have to make a financial commitment after all. SOLS (Southern Ontario Library Service), after receiving a $2 million dollar grant from the Province to support electronic resources, has now completed its request for quotations from vendors and is making a core group of electronic databases available to all public libraries. It would appear that there will be some overlap with Knowledge Ontario for a period of time. There is still no guarantee that SOLS will continue to receive this money from the Province. P. File asked when we will know about Knowledge Ontario. B. Molesworth said by next Spring. 4.5 Budget 2011 B. Molesworth reported that he attended the 2 reading of the 2011 budget at Council. Items such as the request for more Staff are still to be dealt with. There will be a 3` reading of the budget on November 15, 2010. ACTION CARRIED Page 137 of 181 11 b) - Minutes of Midland Public Library B... Page 4 of 6 DATE: November 4, 2010 LOCATION: Midland Public Library Boardroom ITEM 5. 6. MIDLAND PUBLIC LIBRARY BOARD MEETING ISSUE Approval of the accounts R. Hackney asked if B. Molesworth had been able to determine why the hydro bill is so high. He responded that progress is being made. There have been meetings with Monteith and the other players involved and some issues and problems have been identified. We are holding back $30,000.00 until deficiencies are dealt with. R. Hackney also asked whether we had had the hydro meter checked. B. Molesworth will follow -up Moved by: A Campbell Seconded by: J. Swick That the accounts for the month of October 2010 totalling $51,112.49 be approved. Reports of Board Committees 6.1 Finance Committee Finance Chairman, A. Campbell, distributed the Library Financial Statement for the ten months ending October 2010. He commented that, overall, things look good for this time of year. V. Barycky asked B. Molesworth how the caretaking of the (expanded) Library was going. He responded that it is a challenge. He also informed the Board of an Employment Workshop he had attended that was put on by the North Simcoe Community Futures Development Corporation. Apparently there are some employment subsidies that are available to employers, but there has to be an actual position that exists before the subsidy can be applied. The Hero Centre had a representative speak at this event. They are interested in providing some of their clients for these subsidized positions. B. Molesworth will investigate the possibilities. The Finance Committee report was adopted. 6.2 Fundraising Committee — Letter B. Molesworth stated that he had not had time to revamp the letter that was to be sent out. It's now too close to Christmas, so it will have to wait until the New Year and the new Board. ACTION CARRIED Page 138 of 181 11 b) - Minutes of Midland Public Library B... ITEM 6. 7. New business MIDLAND PUBLIC LIBRARY BOARD MEETING Page 5 of 6 DATE: November 4, 2010 LOCATION: Midland Public Library Boardroom ISSUE Reports of Board Committees - continued 6.3 Building Committee — Heating /Cooling This item was dealt with under 5. Approval of the Accounts. 6.4 Report from the Friends of the Midland Public Library The new used Book Store, which is a joint venture between MARC and the Friends of the Midland Public Library, opened this past Tuesday without much advance notice. They are accepting book donations. R. Yeatman, of our Friends group, is recruiting volunteers to help staff the store. MARC has handled most of the setup and organization. Signs will be posted announcing an official opening to be held soon. A. Campbell asked about our big book sale that we used to hold on the front lawn. B. Molesworth explained that if there is a large build up of donated items then a large sale would be held in the Assembly Room. 7.1 Chief Librarian's Overtime B. Molesworth explained the Town of Midland vacation policy which states that any unused vacation must be taken by the end of January of the following year. He currently has a little over two weeks of 2010 vacation time to take that he will not be able to take by that deadline. Next year his vacation allotment will be going to four weeks and he has already reached the maximum amount of overtime that he can carry into next year. If he carried the two weeks from this year into next it would mean taking approximately nine weeks of vacation. He stated that he doesn't think that will be possible, so he would like to put in a request to be paid out for the remaining two weeks of vacation. Town Treasurer, S. Gignac has already been consulted and said it can be done. The Board agreed and G.A. Walker asked for a motion. Moved by: A. Campbell Seconded by: V. Barycky That the Board approves B. Molesworth being paid out for 2 weeks of 2010 vacation he will not be able to take. ACTION CARRIED Page 139 of 181 11 b) - Minutes of Midland Public Library B... Page 6 of 6 DATE: November 4, 2010 LOCATION: Midland Public Library Boardroom ITEM 8. 9. Information 8.1 Chief Librarian's Report B. Molesworth reported that the IFOA Reading Series was very successful with approximately 85 in attendance on Monday evening and 65 on the Tuesday. The ad is in the newspaper asking for applications to sit on Town Committees and Boards. The Board was reminded that they need to re -apply if they wish to sit on the Library Board for the next four years. 8.2 Will of Lorne F. Adamson B. Molesworth received a letter from Hacker, Gignac, Rice (HGR) informing us that the Library is the beneficiary of Mr. Adamson's books. They are currently being sorted. Parting Words G.A. Walker thanked the Board and wished everyone well as she will not be coming back for another term. There will be a December meeting and C. Moore, once again, offered her house for the Christmas gathering. R. Hackney also thanked the Board and told them how much she appreciated their work for the Library. P. File also took the opportunity to let the Board know that she enjoyed working with them. She isn't sure whether she will be re- appointed as the Council representative on the Library Board. Adjournment MIDLAND PUBLIC LIBRARY BOARD MEETING ISSUE Moved by: B. Desroches That the meeting be adjourned at 7:58 p.m. Chairman of the Board Chief Librarian ACTION Page 140 of 181 11c) - Minutes of Lake Simcoe Region Conse... Lake Simone Region Conservation Authority BOARD OF DIRECTORS' MEETING NO. BOD -11 -10 Friday, November 26 2010 LSRCA Boardroom NEWMARKET, ON MINUTES Board Members Present Councillor V. Hackson, Chair Councillor S. Agnew Mr. E. Bull Councillor G. Campbell Councillor B. Drew, Vice -Chair Councillor K. Ferdinands Regional Councillor J. Grant Mayor R. Grossi Regional Councillor H. Herrema Councillor B. Huson Councillor J. McCallum Councillor J. O'Donnell Deputy Mayor G. Wauchope Regrets: Councillor E. MacEachern Councillor A. Nuttall Councillor J. Rupke Regional Councillor J. Taylor Mayor J. Young Mayor R. Stevens Staff Present D. G. Wood, Chief Administrative Officer R. Jarrett, General Manager, Communications & Education J. Lee, General Manager, Corporate & Financial Services M. Walters, General Manager, Watershed Management R. Baldwin, Director, Planning & development Services K. Christensen, Manager, Human Resources B. Booth, Manager, Planning, Regulations & Enforcement T. Hogenbirk, Manager, Engineering & Technical Services K. Kennedy, Land Securement Officer G. Casey, Coordinator, BOD /CAO, Projects & Services Chair Hackson referenced the results of the recent municipal election, extending congratulations to those Members who were re- elected and regrets to those who were not re- elected and therefore will not be returning to the Authority's Board. I. DECLARATION OF PECUNIARY INTEREST Chair Hackson declared an interest in Item X(a) of the agenda and indicated she would leave the meeting should this item be pulled for discussion. II. APPROVAL OF THE AGENDA As the Administrative Committee meeting minutes include an update related to a confidential legal matter, they will be moved to Item X(b) of the agenda and dealt with in Closed Session. Moved by: BOD- 140 -10 RESOLVED THAT the content of the Agenda for the November 26 2010, meeting of the Board of Directors be approved as amended to move the Administrative Committee minutes to Closed Session for the purpose of receiving an update regarding a confidential legal matter. CARRIED B. Huson Seconded by: G. Campbell Page 141 of 181 11c) - Minutes of Lake Simcoe Region Conse... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -11 -10 November 26 2010 — Minutes Page 2 of 8 III. ADOPTION OF THE MINUTES (a) Board of Directors Moved by: BOD- 141 -10 RESOLVED THAT the minutes of the Board of Directors Meeting No. BOD- 09-10 held on September 24 2010, be approved as printed and circulated. CARRIED (c) Conservation Ontario Moved by: BOD- 142 -10 RESOLVED THAT the minutes of Conservation Ontario Council Meeting held on October 4 2010, be received for information. CARRIED IV. ANNOUNCEMENTS J. O'Donnell Seconded by: R. Grossi J. O'Donnell Seconded by: B. Drew Celebrating Watershed Heroes — LSRCA 2010 Conservation Awards Chair Hackson advised that the 2010 Conservation Awards celebration held in October was a great success. Over 160 were in attendance with approximately 40 awards being presented to our watershed heroes. A special thank you was extended to everyone who attended and to staff for organizing such a wonderful event. V. PRESENTATIONS (a) River Journey's Book — International Riverfoundation The River Journey's II book was published by the International Riverfoundation. As winners of the 2009 International Thiess Riverprize, the Lake Simcoe Region Conservation Authority is featured in this edition. The CAO presented the River Journeys II book to the Chair and Vice Chair. (b) Phosphorus Loading Estimates The Director, Planning and Development Services provided a presentation on the findings related to phosphorus loading estimates. Based on the presentation the LSRCA's Board of Directors directed staff to develop a report for discussion regarding future phosphorus reduction strategies, identifying potential remediation funding scenarios including development charges and local assessments where applicable. Page 142 of 181 11c) - Minutes of Lake Simcoe Region Conse... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -11 -10 November 26 2010 — Minutes Page 3 of 8 The report on which this presentation was based can be accessed through the LSRCA's website at http: / /www.lsrca.on.ca /pdf /reports /phosphorus estimates 2010.pdf Moved by: BOD- 143 -10 RESOLVED the presentation regarding Phosphorus Loading — Looking to the Future, provided by the Director, Planning and Development Services be received; and THAT staff be directed to develop a report for discussion with watershed municipalities regarding future phosphorus reduction strategies, including an examination of potential remediation funding scenarios including development charges and local assessments where applicable; and FURTHER THAT LSRCA staff and Chair be authorized to discuss funding of this strategy with the province. CARRIED VI. HEARINGS There were no Hearings scheduled for this meeting. VII. DEPUTATIONS There were no Deputations scheduled for this meeting. VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 7, 8, 9, and 11 were identified for separate discussion. IX. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: BOD- 144 -10 RESOLVED THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board and staff be authorized to take all necessary action required to give effect to same. CARRIED J. McCallum Seconded by: S. Agnew E. Bull Seconded by: H. Herrema 1. Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation 179/06 BOD- 145 -10 RESOLVED THAT applications under Section 28 of the Conservation Authorities Act and Ontario Regulation 179/06 be received for information. Page 143 of 181 11c) - Minutes of Lake Simcoe Region Conse... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -11 -10 November 26 2010 — Minutes Page 4 of 8 2. Correspondence BOD 146 - 10 RESOLVED THAT the correspondence listed in the November 26 2010 meeting agenda be received. 3. Monthly Communications Update BOD 147 - 10 RESOLVED THAT the Monthly Communications Update — Summary, for the period September 1 — October 31, 2010, be received for information. 4. Budget Status Report BOD 148 - 10 RESOLVED THAT Staff Report No. 57- 10 -BOD regarding the Authority's budget status for the ten month period ending October 31 2010, be received. 5. EcoSchools Award for the Education Centre BOD 149 - 10 RESOLVED THAT Staff Report 58- 10 -BOD regarding the awarding of the "Certified Silver 2010 EcoSchool" by Ontario EcoSchools to the Professor E.A. Smith Education Centre be received; and FURTHER THAT Education Services staff be formally congratulated on receiving this important designation. 6. Food Services Agreement — Extension BOD 150 - 10 RESOLVED THAT Staff Report No. 59- 10 -BOD regarding the request to extend the contract with the current supplier of wholesale groceries for the residential education program at the Professor E.A. Smith Natural Resources Educational Centre, Scanlon Creek Conservation Area for the year 2011 be received; and FURTHER THAT staff be authorized to extend this service contract and issue a purchase order for the period January 1st to December 31 2011, to Sysco Food Services of Central Ontario. 10. Town of Whitchurch - Stouffville Report #8 — Review of Draft Policies and Procedures for Conservation Authorities Plan Review and Permitting Activities BOD 151 - 10 RESOLVED THAT Staff Report No. 63- 10 -BOD regarding the Town of Whitchurch - Stouffville Report #8 Review of Draft Policies and Procedures for Conservation Authorities — Plan Review and Permitting Activities be received; and Page 144 of 181 11c) - Minutes of Lake Simcoe Region Conse... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD - - November 26 2010 — Minutes Page 5 of 8 Moved by: FURTHER THAT the Board of Directors endorse the Staff Report to be forwarded to the Town of Whitchurch - Stouffville. X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 7. Memorandum of Understanding — Town of Newmarket Declaring an interest in this item, Chair Hackson left the meeting room during this discussion. The General Manager, Watershed Management provided an overview related to the requirement for the MOU in this regard. J. Grant Seconded by: E. Bull BOD- 152 -10 RESOLVED THAT Staff Report No. 60- 10 -BOD regarding the Memorandum of Understanding for Downtown Newmarket be received and that the Memorandum of Understanding be approved for signature by the CAO and Vice - Chair. CARRIED 8. LSRCA Technical Guidelines for Stormwater Management Submissions The Board dealt with and approved Staff Report No. 61- 10 -BOD. Staff advised that 90% of the comments received on the draft report have been addressed. The Board requested that staff send a letter of thanks to all those who commented on the draft report and advise when the final report is posted to the LSRCA's website. Moved by: BOD- 153 -10 RESOLVED THAT Staff Report No. 61- 10 -BOD regarding the "LSRCA Technical Guidelines for Stormwater Management Submissions dated September 2010 ", be received; and FURTHER THAT staff circulate a thank you letter to all those who provided comments with the reference that the Guidelines have been approved by the LSRCA's Board of Directors. CARRIED G. Wauchope Seconded by: J. O'Donnell Page 145 of 181 11c) - Minutes of Lake Simcoe Region Conse... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -11 -10 November 26 2010 — Minutes Page 6 of 8 9. CALC Implementation and Guidelines The Board dealt with and approved Staff Report No. 62- 10 -BOD which provides an overview of the implementation process and associated timelines for compliance with the MNR 'Policies and Procedures for Conservation Authority and Plan Review and Permitting Activities'. The Board continues to stress the importance of reducing duplication between the CA and municipalities to which staff advised that the intent of this exercise is most definitely to reduce duplication and that this will be accomplished through the check list which was presented and approved at the September 2010 Board meeting. The CAO added that the work related to natural hazards lies with the CA; however comments related to natural heritage are only provided if there is an MOU in place. Currently the LSRCA has MOU's with York Region, Durham Region and Simcoe County. Both York and Durham Regions have determined that there is no duplication in this area and Simcoe County currently has this under review. Moved by: BOD- 154 -10 RESOLVED THAT Staff Report No. 62- 10 -BOD regarding an overview of the implementation process and the associated timelines for the Ministry of Natural Resources "Policies and Procedures for Conservation Authority Plan Review and Permitting Activities" be received for information. CARRIED G. Wauchope Seconded by: J. O'Donnell 10. Peat Farmers of Ontario — Land Patent Grants The Board dealt with and approved Staff Report No. 64- 10 -BOD which provided an update regarding the Land Patent Grants and the response from the Ministry of Natural Resources on this matter in that the policies of the Conservation Authority currently apply. The CAO advised that staff will continue to dialogue with the peat operators regarding what can and cannot be done on their lands. Moved by: BOD- 155 -10 RESOLVED THAT Staff Report No. 64- 10 -BOD regarding the Ministry of Natural Resources' response to the Land Patent Grants position from the Peat Farmers of Ontario be received; and FURTHER THAT staff continue to discuss remediation plans for peat operations with the Peat Farmers of Ontario. CARRIED R. Grossi Seconded by: G. Campbell Page 146 of 181 11c) - Minutes of Lake Simcoe Region Conse... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD - - November 26 2010 — Minutes Page 7 of 8 VI. CLOSED SESSION Moved by: BOD- 156 -10 RESOLVED THAT the Authority's Board of Directors move to Closed Session to deal with confidential legal and land matters; and FURTHER THAT the LSRCA's Executive Management Team, Manager, Human Resources, Land Securement Officer and Coordinator, Board /CAO remain in the meeting during the Closed Session Discussion. Moved by: BOD- 157 -10 RESOLVED THAT the Authority's Board of Directors rise from Closed Session. CARRIED (a) Legal Update Moved by: BOD- 158 -10 RESOLVED THAT Confidential Staff Report No. 65- 10 -BOD regarding land disposition be received; and FURTHER THAT the recommendation contained within this report be approved. CARRIED J. Grant Seconded by: R. Grossi G. Wauchope Seconded by: B. Huson R. Grossi Seconded by: B. Drew (b) Administrative Committee Meeting Minutes Moved by: BOD- 159 -10 RESOLVED THAT the minutes of the Administrative Committee Meeting No. AC -07 -10 held on November 19 2010, be adopted; and FURTHER THAT the recommendations contained within the minutes be approved as printed. CARRIED E. Bull Seconded by: G. Wauchope Page 147 of 181 11c) - Minutes of Lake Simcoe Region Conse... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -11 -10 November 26 2010 — Minutes Page 8 of 8 VII. OTHER BUSINESS (a) LSRCA Board Meeting — December 17 2010 Chair Hackson reminded the Board that the next meeting, which is scheduled for December 17 2010, is a Lakes Simcoe and Couchiching /Black River Source Protection meeting in the morning followed by the LSRCA Board Meeting. A further reminder that the LSCBR SPA meeting is critical as it is at this meeting where the Assessment Reports will be approved for submission to the Ministry of the Environment — in line with the mandated timeline. It is critical that there is quorum and all members make every effort to attend this meeting. (b) LSRCA — Annual General Meeting — January 28 2011 Chair Hackson announced that the LSRCA will be hosting its 60 Annual General Meeting on Friday January 28 2011, and a reminder that the current Board remains in place for the first part of this meeting in order to deal with final 2010 Authority Business. Newly appointed members will take their place on the Authority's Board once the 2010 business is closed. Again, Members are encouraged to attend this meeting to ensure quorum and to allow the LSRCA to bid farewell and a thank you to all outgoing Members. (c) Closing Remarks Mayor Grossi extended a special thank you to those members who will not be returning to the Authority's Board in 2011. Thanking them for their support and dedication to the Authority over the past four years. Mayor Grossi wished them luck advising it has been a pleasure to sit at the LSRCA Board table with all of them. XII. ADJOURN Meeting adjourned at 11:00 a.m. on a motion by R. Grossi. Original signed by: Original signed by: Councillor V. Hackson D. Gayle Wood, CMM III Chair Chief Administrative Officer Page 148 of 181 11c) - Minutes of Lake Simcoe Region Conse... oar • Meeting Highligh s Region Conservation Authority Announcements: ESRI 2011 Calendar • The CAO announced that for a second time, the LSRCA's Geographical Information System is acknowledged by the ESRI Canada in their 2011 calendar. • The Lake Simcoe Watershed Report Card map reflecting natural heritage is highlighted for the month of May. LSRCA Board Appointments • The CAO clarified that the current Board of Directors will remain in place until the Authority's Annual General Meeting which will be held on January 28 2011. • New Board appointees are made through Municipal /Regional Council Resolution and as a result, the Board stays in place until such time as the resolution from the municipality is received by the LSRCA. • At this time, the Authority has not received any written notifications related to Board appointments. Staff Reports D ecember 1 7 t " , 20 — Page 1 Gayle Wood, CAO, Reg.I Councillor Bobbie Drew, Vice Chair, Jocelyn Lee, GM Corporate and Financial Services, Mayor Virginia Hackson, Chair Budget Status Report - Update • The Board dealt with and approved Staff Report No. 66- 10 -BOD regarding the status of the Authority's budget for the period ending November 30 2010. • The CAO extended congratulations to staff for their exemplary work in managing the 2010 budget resulting in a minimal year end surplus. Proposed Amendment No. 1 to the Growth Plan for the Greater Golden Horseshoe • The Board dealt with and approved Staff Report No. 67- 10 -BOD regarding the proposed amendment to the Growth Plan for the Greater Golden Horseshoe. • When submitting comments, the Board requested that staff include the previous position of the Board as it relates to the Growth Plan. Big Bay Point Resort Development - Update • The Board dealt with and approved Staff Report No. 68- 10 -BOD which provided an update on the Big Bay Point Resort Development. • The Director, Planning and Development Services reviewed the Staff Report advising that staff have completed a thorough review of all works, including the fisheries component. Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON L3Y 3W3 E -mail: info@lsrca.on.ca Web site: www.lsrca.on.ca Page 149 of 181 11c) - Minutes of Lake Simcoe Region Conse... Board of Directors — Meeting Highlights December 17 2010 Page 2 of 2 • In addition, the Director advised that the Risk Assessment Management Report completed for the fisheries component was sent to the Department of Fisheries and Oceans who have since provided a letter advising that they concur with the Authority's assessment. LSRCA Draft Strategic Plan • The Board dealt with and approved Staff Report No. 70- 10 -BOD regarding the Authority's Draft Strategic Plan 2011 -2015. • The CAO advised that the Authority revises their Strategic Plan to coincide with the municipal election and the establishment of a new Board of Directors. This Plan is the framework to for the Authority's Business Plan. • The new Board, once in place, will work toward finalizing this Strategic Plan. Draft Twinning Business Plan • The Board approved Staff Report No. 72- 10 -BOD regarding the Authority's Twinning Opportunity to be undertaken with Mexico. Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation 179/06 • The Board approved the Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation 179/06 which includes a permit to be issued to the Big Bay Point Development for Marina Work. • This approval was done through a recorded vote with 11 Members in favour and 2 Opposed. Other Business Closing Remarks • Outgoing Members expressed their thanks to the Board advising it has been an honour and pleasure to be a Member of this Board of Directors. They further extended thanks and recognition to Authority staff for their professionalism and hard work. Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON L3Y 3W3 E -mail: info @Isrca.on.ca Web site: www.lsrca.on.ca Page 150 of 181 11d) - Minutes of Nottawasaga Valley Conse... Page 151 of 181 4,,,,,..v„,,,...,,, 0r G} 1® M1 2V.1� NOTTAWASAGA VALLEY CONSERVATION AUTHORITY BOARD OF DIRECTORS MEETING 10/10 ¢ �Re e a2o 26 November, 2010 Tiffin Centre for Conservation —John L. Jose Environmental Learning Centre MINUTES PRESENT: Chair: Walter Benotto Town of Shelburne Vice Chair: Gord Montgomery Township of Mulmur Members: Rick Archdekin Town of Wasaga Beach Mary Brett Town of Adjala- Tosorontio Chris Carrier Town of Collingwood Daniel Davidson Town of Innisfil Terry Dowdall Township of Essa Tom Elliott Township of Springwater Debbie Fawcett Township of Melancthon Ron Henderson Township of Essa Ken McGhee Town of Mono (attended in Mr. Nix's absence) John McKean Town of the Blue Mountains Rick Milne Town of New Tecumseth Gerald Poisson City of Barry Joan Sutherland Town of New Tecumseth Barry Ward City of Barrie Percy Way Township of Amaranth REGRETS: Orville Brown Township of Clearview Reg Cowan Township of Springwater Sonny Foley Town of Collingwood Harry Hughes Township of Oro - Medonte Brian Mullin Municipality of the Grey Highlands Fred Nix Town of Mono(K. McGhee attended in Mr. Nix's absence; Cal Patterson Town of Wasaga Beach Ron Simpson Town of Bradford West Gwillimbury B. VanBerkel Town of Innisfil Robert Walker Township of Clearview Staff Present: Stewardship Services Services Wayne Wilson. CAO /Secretary- Treasurer Byron Wesson, Director, Land Operations & Glenn Switzer, Director of Engineering and Technical Chris Hibberd, Director of Planning Barb Perrault, Senior Environmental Officer, Michele Locke, Communications /PR Coordinator 11d) - Minutes of Nottawasaga Valley Conse... Page 151 of 181 11d) - Minutes of Nottawasaga Valley Conse... BOARD OF DIRECTORS MINUTES MEETING No: 10/10 26 November, 2010 Page 2 of 7 Recorder: Laurie Barron, Executive Assistant 1. CALL TO ORDER Chair Benotto called the meeting to order at 9:10 a.m. 2. MOTION TO ADOPT AGENDA RES. #1 MOVED BY: Rick Archdekin SECONDED BY: Tom Elliott RESOLVED THAT: The Agenda for Board of Directors meeting 10/10 dated 26 November, 2010 be adopted. 3. PECUNIARY INTEREST DECLARATION None declared Carried; 4. MINUTES 4.1 Minutes of the Board of Directors Meeting 09/10 dated 8 October, 2010. RES. #2 MOVED BY: Tom Elliott SECONDED BY: Rick Archdekin RESOLVED THAT: The Minutes of the Board of Directors Meeting 09/10 dated 8 October, 2010 be approved. Carried; 4.2 Minutes of the Executive Committee Meeting 12/10 dated 22 October, 2010 be received. RES. #3 MOVED BY: Rick Archdekin SECONDED BY: Terry Dowdall RESOLVED THAT: The Minutes of the Executive Committee Meeting 12/10 dated 22 October, 2010 be received. Carried; 4.3 Draft Minutes of the Executive Committee Meeting 13/10 dated 16 November, 2010 RES. #4 MOVED BY: Terry Dowdall SECONDED BY: Rick Archdekin RESOLVED THAT: The Draft Minutes of the Executive Committee Meeting 13/10 dated 16 November, 2010 be received. Carried; 5. BUSINESS ARISING FROM MINUTES Ralph Hough, member representing the Township of Oro - Medonte, questioned the Draft Executive Committee meeting 13/10 minutes item #5 regarding the rationale for the report on NVCA governance structure and the 2011 proposed NVCA budget being discussed in- camera. Chair Benotto advised the 2011 proposed NVCA budget addressed staffing matters which would identify individuals. The NVCA governance report was discussed in camera as the Executive were receiving the report as a draft for discussion purposes. The governance report was included in open session at this meeting 10/10 of the Board of Directors. Mr. Hough's concerns were noted. Page 152 of 181 11d) - Minutes of Nottawasaga Valley Conse... BOARD OF DIRECTORS MINUTES MEETING No: 10/10 26 November, 2010 Page 3 of 7 Page 153 of 181 11d) - Minutes of Nottawasaga Valley Conse... BOARD OF DIRECTORS MINUTES MEETING No: 10/10 26 November, 2010 Page 4 of 7 STAFF REPORTS 6. REPORT OF THE DIRECTOR OF PLANNING 6.1 Permits for Ratification for the period September 30/10 to November 17, 2010. RES. #5 MOVED BY: Terry Dowdall SECONDED BY: Rick Archdekin RESOLVED THAT: the Permits /Approvals issued by staff for the period September 30/10 to November 17, 2010 be approved. 7. REPORT OF THE CAO /SECRETARY- TREASURER AND THE FINANCE ADMINISTRATIVE COORDINATOR Carried; 7.1 Statement of Operations for period ending September 30, 2010 RES. #6 MOVED BY: Daniel Davidson SECONDED BY: Terry Dowdall RESOLVED THAT: The Combined Statement of Operations Program Summary as at September 30, 2010 be received. 8. REPORT OF THE CAO /SECRETARY TREASURER 8.1 2010 Conservation Authority Statistical Survey conducted by Conservation Ontario RES. #7 MOVED BY: Chris Carrier SECONDED BY: Ralph Hough RESOLVED THAT: the Board of Directors receive the 2009 Conservation Authority Statistical Survey. Carried; Carried; 8.2 Preliminary NVCA Governance Restructuring RES. #8 MOVED BY: Barry Ward SECONDED BY: Ralph Hough RESOLVED THAT: the Board of Directors review the governance options presented by the CAO /Secretary- Treasurer and provide direction for future NVCA governance; and, THAT: we send a letter to all member municipalities asking them to voluntarily reduce their membership on our board to one member. Recorded Vote: In Favour R. Archdekin, M. Brett, C. Carrier, D. Davidson, T. Dowdall, T. Elliott, R. Hough, D. Fawcett, G. Montgomery, G. Poission, J. Sutherland, B. Ward. Against W. Benotto, R. Henderson, J. McKean, R. Milne, K. McGhee, P. Way Total: 12 in favour, 6 against Carried; Page 154 of 181 11d) - Minutes of Nottawasaga Valley Conse... BOARD OF DIRECTORS MINUTES MEETING No: 10/10 26 November, 2010 Page 5 of 7 RES. #8(a) MOVED BY: Chris Carrier SECONDED BY: Gerald Poisson BE IT RESOLVED: that the Board of Directors reviewed the governance options presented by the CAO /Secretary- Treasurer and provided direction to staff for future December NVCA meeting on governance, supporting option 5, Board of Directors and HR /Admin Committee, removing Executive Committee and Advisory Committee. Recorded Vote: In Favour M. Brett, C. Carrier, D. Davidson, R. Hough, D. Fawcett, R. Milne, G. Montgomery, G. Poisson, J. Sutherland, B. Ward. Against R. Archdekin, W. Benotto, T. Dowdall, T. Elliott, R. Henderson, J. McKean, K. McGhee, P. Way. 9. NEW BUSINESS None noted. 10. NOTICE OF MOTION None presented. Total: 10 in favour, 8 against Carried; 8.3 NVCA Draft 2011 Budget. RES.#9 MOVED BY: Percy Way SECONDED BY: John McKean WHEREAS: The Board of Directors have reviewed the NVCA Draft 2011 Budget dated November 26, 2010; therefore, BE IT RESOLVED: That the Draft 2011 Budget be circulated for municipal review; and, FURTHER THAT: The 2011 NVCA budget vote be held at the regular Board of Directors Meeting on the February 2011 meeting date. Recorded Vote: In Favour R. Archdekin, W. Benotto, M. Brett, C. Carrier, D. Davidson, T. Dowdall, T. Elliott, R. Henderson, J. McKean, R. Milne, G. Montgomery, K. McGhee, G. Poisson, J. Sutherland, B. Ward, P. Way Against R. Hough, D. Fawcett Total: 16 in favour, 2 against Carried; Page 155 of 181 11d) - Minutes of Nottawasaga Valley Conse... BOARD OF DIRECTORS MINUTES MEETING No: 10/10 26 November, 2010 Page 6 of 7 11. CORRESPONDENCE (a) Thank you note from Dorothy Matthews re: donation in memory of Garry Matthews, former NVCA Board Member. (b) Credit Valley Conservation news release dated Sept. 29/10 re: Residents speak up for wetland protection and restoration. (c) Conservation Ontario dated Sept. 24/10 re: Five year review of the provincial policy statement (EBR #010 - 9766). (d) Conservation Ontario dated Sept. 23/10 re: Conservation Ontario representatives to the Conservation Authority Liaison Committee (CALC) & update. (e) Conservation Ontario dated Sept 23/10 re: 2011 Proposed Operating Budget. (f) (g) (h) Ducks Unlimited Canada media release dated Oct 12/10 re: New report shows wetland loss in Ontario continues at an alarming rate. (1) G) (k) Ministry of Natural Resources memorandum re: Review of Conservation Authority fees and fee structures. (1) (m) Conservation Ontario dated Sept 22/10 re: Marketing and communications update. Conservation Ontario Key Accomplishments — Council October 2010. Township of Amaranth dated Oct. 29/10 re: NVCA Budget 2011. Blue Mountain Watershed Trust dated Nov. 3/10 re: regarding letter of support for healthy ecosystems — healthy communities grant. Township of Oro - Medonte letter to D. Pascoe, Registrar, Ontario Mining and Lands Commissioner dated Nov 15/10 re: Appeal by the Township of the 2009 NVCA levy. Ontario Mining and Lands Commissioner dated Nov. 16/10 re: Notice of dismissal of the Oro - Medonte appeal against the NVCA 2009 Levy Assessment. Page 156 of 181 11d) - Minutes of Nottawasaga Valley Conse... BOARD OF DIRECTORS MINUTES MEETING No: 10/10 26 November, 2010 Page 7 of 7 RES. #10 MOVED BY: John McKean SECONDED BY: Percy Way RESOLVED THAT: Correspondence not specifically dealt with be placed on file. Carried; FUTURE MEETINGS Board of Directors meeting — December 10/10 Executive Committee Meeting — December 17/10 ADJOURN RES. #11 MOVED BY: Chris Carrier SECONDED BY: Joan Sutherland RESOLVED THAT: this meeting adjourn at 11:25 a.m. to meet again at the call of the Chair. Carried; Walter Benotto, N.V.C.A. Chair Wayne R. Wilson, CAO /Secretary- Treasurer Dated this _ day of , 2010 Page 157 of 181 11d) - Minutes of Nottawasaga Valley Conse... NOTTAWASAGA VALLEY CONSERVATION AUTHORITY HIGHLIGHTS FROM BOARD MEETING ON DECEMBER 10, 2010 NVCA BOARD OF DIRECTORS MEETING — NO. 11/10 December 10, 2010 PLANNING PROGRAM REVIEW IMPLEMENTATION The Board of Directors passed a resolution approving the report of the Director of Planning, outlining how the planning program will implement the recommendations of the consultant, Karen R. Wianecki, M.P.I., MCIP, RPP, Director of Practice, Planning Solutions Inc. The recommendations include short -term priority actions that can be implemented immediately and long -term high priority actions that can be implemented upon 2011 budget approval. CONSERVATION SERVICE DELIVRYAGREEMENT WITH ORO- MEDONTE After careful review of the NVCA Conservation service delivery agreement (MOU) for the Severn Sound watershed portion of Oro - Medonte, the Board of Directors directed NVCA staff to meet with the Township of Oro - Medonte and the Severn Sound Environmental Association staff to address concerns raised by Board Members. NVCA staff will then review the feasibility of implementing actions or solutions to address these concerns, consult with the NVCA solicitor, and then report to the Board on the MOU progress. NVCA GOVERNANCE STREAMLINING The Board of Directors approved the amendments to the Administration /Governance Policy, supporting the new NVCA governance model, where the Executive and the Advisory Committees have been removed. The Board also formed an Ad Hoc Committee, comprised of board members, Rick Milne, Ron Simpson, and Joan Sutherland to work with the CAO /Secretary- Treasurer to develop roles and responsibilities of the Chair and Vice - Chair, including honorarium recommendations, to be presented at the January Board meeting for consideration. NOTTAWASAGA VALLEY SOURCE PROTECTION AUTHORITY (NVSPA) UPDATE Lynn Dolin, Chair of the South Georgian Bay Lake Simcoe Source Protection Committee, and Don Goodyear, Source Protection Manager, updated members on the progress of this program. Draft Assessment Reports (AR) showing drinking water threats, were sent out in October for review and comment to each of the three Source Protection Authorities. Don Goodyear, Manager of the Source Protection project, provided an overview of the comments received. The Draft Proposed Nottawasaga Valley Source Protection Authority (NVSPA) Assessment Report was endorsed by the NVSPA at this meeting. The approved draft of the AR will be sent to the Minister's office on December 17 2010. Lynn Dollin reported on the next steps the committee will take in establishing the Source Protection Plan. The draft plan will be developed with significant support from the recently formed Planning and Policy working group. Extensive public and municipal consultation will occur to solicit input and direction on the development of the Plan. Page 158 of 181 11d) - Minutes of Nottawasaga Valley Conse... NOTTAWASAGA VALLEY CONSERVATION AUTHORITY HIGHLIGHTS FROM BOARD MEETING ON DECEMBER 10, 2010 For more information contact: Wayne Wilson, CAO /Secretary- Treasurer (705) 424 -1479, ext. 225 wwilson(@nvca.on.ca Future Meetings and Events Board of Directors Meeting— Jan 28/11 Annual General Meeting — Jan 28/11 NVCA Board Highlights are available on our website: www.nvca.on.ca Page 159 of 181 11 e) - Correspondence dated December 13, 2... From: Pat & Jim [mailto:] Sent: Monday, December 13, 2010 4:53 PM To: Hughes, Harry Cc: Coutanche, Mel Subject: Edgar Property Dear Mayor Hughes and the Councillors of Oro - Medonte, On behalf of the Oro Moraine Association, I would like to commend Mayor Hughes and the Councillors for obtaining the wooded portion of the Edgar Property. This is a lovely section of the Oro Moraine. The view from the highest point of this property is one of the most scenic in the Township. The Oro Moraine is very important to Oro - Medonte in terms of water conservation. The wooded areas provided wildlife habitat. For these and many other reasons I am very pleased that another wooded section of the moraine is being saved. Sincerely. Patricia Woodford, Chair of theOro Moraine Association. 1 Page 160 of 181 11f) - Correspondence received January 4, ... (G\ ,1kraue,20. 2,017 /PITCH -IN CANADA! Dear Head and Members of Council L.� ,, ! ti � 4 Thanks to all of our PITCH -IN ONTARIO MUNICI - PAL. Part; ipants for 2010! Addison,Ai IsaC raig,Ajax,Alexa nd ria,Alliston,Almonte,Am herstbu rg,Amherstview,Ancaster,Ang us ,Ariss,Arnprior,Athens,Atikoka n,Aurora, Bala, Ba Imerton,Ba ncroft, Barrie, Ba rrysBay, Bayfield, Beamsville, Beardmore, Be IleRiver, Bellevi Ile, Blenheim,BlindRiver, B loomfield, Bi ue Mo untains,Bolto n, Bonfield, Borden, Bowm a nvi IIe,Bracebridge, Bradford,Bramption, Bra niford, Brechin, Brig ht'sGrove, Brig hton,Britt, Brockville, Brooklin, BruceMines, BurksFa IIs,Burlington, Bu mt Rive r,Cal abogie,Ca ledon E ast,Ca ledon i a, Callander, Camb ridge, Campbe Ilford,Can n ingto n,Ca rletonPlace,Carlisle,Cava n, Chapleau, Ch aringCross, Chatham,Chesley, CI aremont,Clinton,Cococonk, Cobou rg,CoeHill, Coldwater, Cornwail,Cotta m, Courice, C reemore, DeepRiver, Delhi, Delta, Dorchester, Dorion, Dorset,Dryden, Du nch u rch, D undas, Dutton, Egbert,ElkLake, E IliotLake, Elora, Emb ru n, Emsdale, Engleha rt, E rieau, Etobicoke, Faug uier,Fergus,Fis herville, FortE rie, Fraservil Ie,Gan a Hogue, GardenRiver, Garson,Georgetown, Georg ina, G len bumie, Gloucester, Go IdenLake, Gravenhurst, Gree nwood, Grimsby, Guelph, Hagersville, Halibu rton, Hamilton, Hampton, Hanover, Hartington, Hawke,stone, Hea rst, Hillsdale, Hollandcentre, HollandLanding, Huntsville, Ig nace, Ingersoll, I nnisfil, l roguois, Kapu skas in g, Kemptville, Kenilworth,Kenora, Keswick, Kettleby ,Killaloe,Kincardine,Kingston, Kingsville,Kirkfield, Kirkland Lake, Kitchener. Langton,Lansdowne, Lasalle,Lea mington, Lindsay, Lis le, Listowel, Lond on, Long lac, Luca n, Madoc, Magnetawa n, Mal Iorytown,Man itouwadge, Ma notick, Maple, Marathon, Markda le, Markham, Mar mora, Mattawa, Ma yn ooth, Merrickvil le, Metca Ife, Midland,Mildmay, Mi Ilgrove, M i Iton, Mindemoya, M ississauga, M itchell, Mosley, Mou ntAlbert, MountForest, M urill o, Nepean, Nesto rFalls NewH amt urg, NewLiskea rd, Newcastle, Newmarket N iagaraFaiis, N ip ig on, Norland, North Bay, NorthYork, Oakville, Omemee,Oran gevilie, O riliia, Orleans, Oro,Osg oode, Oshawa, Ottawa, OwenSou nd, Pakenham, Pa Ime rston, Pa ris, ParrySou nd, Pembroke, Penetang u ishene, Pe rth, Peterborough, Petr olia, Pickering, PickleLake ,PointEdward,PortCarling, Portcolborne, PortElgin ,PortLambton,PortPerry,Powassan, Prescott, Queensville,RainyRiver,Ravenna, R edRock, Redbridge, Renfrew, Richmo nd, Richmond, Hill, Ridgeway, Ripley, RiverValley, Rockwood, Rodney, Russell, Samia, SaultSteMarie,SavantLake, Scarboro ugh, Schreiber,Seaforth,Sha n nonville, Sh antyBay, S helb u rne,SiouxLooko ut, SmithsFa Ils, Smithville, SmoothRockFal Is, So uth Porcupinesp ringfield, StCath ari n es, StCharles, StGeorge,StMa rys, St. Thomas, Stel Ia,Stirling, Stittsville, StoneyC reekStouffville, Strath roy, Stu rgeo nFalls sudbu ry, S uttonWest,Teeswater,Tema gam i,Terra ceBay,Th amesville,Th ombury,Thorndale,Th orn hill ,Thomton,Thorold,ThunderBay, Tilbu ry, Ti Isonbu rg,Timmins, Tobennory,Toronto,Trento n,Trout Creek, Union, Un ionville, Utterson, Uxb ridge, Vaughan, Verner, Victoria Harbo u r, W afford, Wa Ikerton,W arkworth, Warminster, Wasaga Be ach, W aterdown, W aterfor d, W aterloo, Wawa, Wellesley, WestLome, Whitby, W hiteLake, W h itney, W illowda le, W indsor, Woodbridge, W oodstock, Woodville, W yom i ng, Join in PITCH -IN Week 2011 and get your community on the list of clean, and green communities in Canada! Graffitti? Overflowing dumpsters? Littered paths and sidewalks? Illegal dump sites? *Patron fees are population based — see over! Operation Sweep www.pftch -in.ca JAN All of these are signs of a community in need of a 20 Minute Makeover! Just one of the many activities of PITCH -IN Week! Get involved and support the volunteers in your community who participate each year by becoming a Municipal Patron and utilizing all of PITCH -IN ONTARIO's resources. How can your community become involved? • One way is by becoming a Patron* of PITCH -IN ONTARIO. • Register your community in PITCH -IN Week at www.pitch -in.ca after January 15, 2011 • Hold a 20 Minute Makeover • Kickoff your activities with a Fastest Broom Contest • Hold a Litter Audit — see how your municipality can become more carbon neutral. With continued financial support and involvement by Ontario municipalities we will truly make our province the THE CLEAN AND GREEN ONTARIO that we are so proud of! Help us continue to help your PITCH -IN volunteers Become a Patron* of PITCH -IN ONTARIO today ! "The City's involvement in PITCH -IN CANADA Week, Operation: Clean Sweep, is a benefit to the community as it provides assistance in city -wide clean -ups, builds upon Communities In Bloom initiatives and promotes environmental awareness. This enhances both the urban and natural environment and develops a strong sense of community pride and responsibility_ The estimated value.. of our PITCH -IN volunteers' hours in $340, 000 to $612, 000. " Sandra Kranc, City of Oshawa. PITCH -IN ONTARIO.... VOLUNTEERS INACTION!! Page 161 of 181 11f) - Correspondence received January 4, ... ®perat or Clean Sweep THE COST OF BECOMING A PATRON OF PITCH -IN The cost is dependent on your community's population. That makes it fair for all and enables even the smallest villages or hamlets to become a patron. . Population of your Community Patron's Fee 1 - 500 $125 501 —1000 $175 1001-2500 $225 2501 - 5,000 $ 350. 5,001 - 10,000 $ 425. 10,001 - 25,000 $ 550. 25,001 - 50,000 $ 675. 50,001 - 100,000 $ 750. 100,001 - 250,000 $ 1250. 250,001 - 500,000 $ 1500. 500,000+ $ 2000. November 09 PATRON APPLICATION Name of Community Mailing Address CityfTownNil lage Province/Territory Postai Code Telephone ( ) Fax ( ) Contact Person Title Email Community's Website www Population taken from (year) census Amount of Fee Enclosed (see chart for applicable rate) $ We need an invoice. Our Purchase Order Number is (please attach PO) Send this Form to: PITCH -IN CANADA National Office, Box 45011, Ocean Park PO, WHITE ROCK, BC, V4A 9L1 Page 162 of 181 11f) - Correspondence received January 4, ... 41° i:?( peration Clean Sweep THE BENEFITS OF BEING PATRON OF PITCH :IN *You are helping the PITCH -IN volunteers in your community who use our free year -round programs and materials to: o clean up and beautify your neighbourhoods o educate about the importance of individual responsibility for taking cam of their environment o undertake projects and campaigns encourage pre - cycling, and living by the 4 R's lifestyle - refuse, reduce, reuse, and recycle o participate all year round in projects that save your Council money and invests in your community's future *These EXCLUSIVE Benefits for your Council, PITCH -IN Coordinator and Staff: ✓ access to Patron Secure Section of the PITCH -IN website to download free materials including o detailed Action + Communications Plan for PITCH -IN CANADA Week o Communications and Action Plan for The 20- Minute Makeover o The Civic Pride Program, a comprehensive, year- round, litter control and waste management program (manual, workshop materials, DVD, use of logo, etc...) ✓ right to use the PITCH -IN trademarks including the PITCH -IN, CIVIC PRIDE and The 20- Minute Makeover logos ✓ purchase the official SEMAINE PITCH -IN WEEK flag at a reduced price of $75 ✓ free registration in the The National Civic Pride Recognition Program ✓ your community listed and linked on the PITCH -IN CANADA Website as a ✓ access to PITCH -IN CANADA staff as you design local litter control + beautification programs *For Your Local Volunteers: * Guaranteed + Priority access to free PITCH -IN Week garbage /recycling bags for volunteers (must apply by March 15) * Ensure that PITCH -IN Week can continue as a resource for your community groups, so they receive dear recycling bags and the yellow waste removal bags! You might also want to check out these other PITCH -IN CANADA materials and programs for your staff, your Council and the volunteers in your community, all available as FREE downloads from pitch -in.ca • ecoActive Schools • Green Shopper • Shoreline Clean -up • Fastest Broom Contest ( a great kick -off for PITCH -IN Week!) • Tra$h -A -Thons • Pollution Counts • Re -THINK Educational Unit • Posters, Colouring Books, Action Projects for the Environment K )' U Ill 2010 Page 163 of 181 11f) - Correspondence received January 4, ... TO PARTICPATE IN PITCH -IN WEEK AND RECEIVE FREE BAGS PLEASE SEND THE REGISTRATION FORM IN WITH YOUR PATRON APPLICATION TO BE PROCESSED. 1. Email (print CLEARLY please!) Name (Mr /Mrs /Ms) Title Organization Name STREET DELIVERY ADDRESS: Delivery Address Village/Town /City Province Postal Code Tel:( ) Fax:( ) 2. Information about YOUR Organization: Number of people who will participate in your campaign (this information is very important as it assists us in deciding how many free materials to send you) 3. Are you organizing any environmental education activities?(p/ease tick yes or no) Q1 Yes ❑ No ❑ If yes, please tick off below: (check off as many as apply) 01 ❑ Litterless Lunch Program 06 ❑ Planting — trees /flowers 10 ❑ Green Shopper Program 02 ❑ Recycling Project 07 ❑ Poster Contest 11 ❑ Pollution Count 03 ❑ Composting Project 08 ❑ Stream Restoration Project 12 ❑ Cell Phone Recycling Program 04 ❑ Habitat Restoration Project 09 ❑ Display(s) 13 ❑ Energy Conservation Prog. 05 ❑ SpeakerNideo /Presentation 14 ❑ Other (pls describe in box below) Please provide brief description of the educational project(s) above, including DATES: (use separate sheet if required — we like to learn about your activities so that we can pass along ideas onto others! We love pictures, but they cannot be returned). Date(s): Details: (use separate sheet if reqd) 4. Will you be organizing a clean -up event? (please tick yes or no) Q2 Yes ❑ No ❑ If yes, pleas ti off areas you plan to clean-up: (check off as many as apply) 01 ❑ Schoolyard 05 ❑ Shoreline/Waterway 09 ❑ Wildlife/Conservation Area 02 ❑ Neighbourhood 06 ❑ Highway /Road 10 ❑ Trail 03 ❑ Park/Playground 07 ❑ Business 11 ❑. Sports Fields 04 ❑ Ravine 08 ❑ Cemetery/Churchyard 12 ❑ Other (please specify) Date(s) of your Clean -Up Project(s)? Please provide more details about your clean -up project(s): (use separate sheet if required - we like to learn about your activities so that we can pass project ideas onto others! We love pictures, but they cannot be returned). 5. Are other schools/ sections /units /organizations /clubs involved in your campaign? Yes ❑ No ❑ if "YES ": LIST ALL SCHOOLS /SECTIONS /UNITS /ORGANIZATIONS /CLUBS, OTHER THAN YOUR OWN, who are participating. We want to recognize everyone for their contribution! Please attach separate sheet if necessary. Please do not include recalled groups. If you wish to discuss coordinating groups please contact Lisa Davis, Program Manager at lisa(apitch - in.ca Page 164 of 181 12a) - Correspondence dated December 1, 20... Mayor Harry Hughes and Council Township of Oro - Medonte 148 Line 7 South Oro, Ontario LoL 2X0 December 1, 2010 Dear Mayor Hughes and Council: In past years, Township of Oro - Medonte has delegated a councillor to represent the township on the board of directors of the Orillia District Chamber of Commerce. We appreciate the ever increasing demand on the time of elected officials yet feel information shared at these meetings is valuable to all parties. We therefore, respectfully request a member of council be appointed to represent Township of Oro - Medonte on the Chamber board. Our board meets from 7:3o a.m. to 9:00 a.m. the fourth Tuesday of each month at the Best Western Mariposa Inn & Conference Centre with the exception of July, August and December. Please do not hesitate to contact Managing Director, Susan Lang at 326 -4424 if you have any questions. Sincerely, Gini Stringer President ORILLIA DISTRICT CHAMBER OF COMMERCE 150 Front Street South, Internet: www.orillia.com Orillia, Ontario L3V 4S7 Email: orilinfo @orillia.com RECEIVED DEC 1 6 2010 ORO- MEDON T OWNSHIP Tel: 705- 326 -4424 Fax: 705- 327 -7841 Page 165 of 181 12b) - Correspondence dated December 13, 2... December 13, 2010 Doug Irwin, Clerk Township of Oro - Medonte Box 100 Oro, ON L0L 2X0 Dear Doug, sustainable SEVERN S‘ UND RE: APPOINTMENT TO THE SEVERN SOUND SUSTAINABILITY PLAN STEERING COMMITTEE The Severn Sound Sustainability plan was endorsed by the nine municipalities in the Severn Sound area in 2009 and an implementation steering committee was initiated in 2009. The Steering Committee has been meeting over the last year, in -part, to set up an implementation framework for the Sustainability Plan. We have very much appreciated the participation of your appointed member, Andria Leigh, on the Committee. The website www.sustainablesevernsound.ca is an example of progress to date. Please find attached the list of our current Steering Committee members. We are requesting that Council re -affirm Andria Leigh to represent your municipality on the Steering Committee. The next meeting is scheduled for Friday, January 21 2011, 11 am to 1 pm at the North Simcoe Community Futures Office on 355 Cranston Crescent in Midland, Ontario. I would be happy to answer any questions you may have or arrange a presentation to your newly elected Council regarding the Severn Sound Sustainability Plan. Thank you for your consideration. Yours truly, Keith Sherman, Executive Director Severn Sound Environmental Association 67 Fourth Street Midland, Ontario L4R 3S9 Ph: (705) 527 -5166 Fax: (705) 527 -5167 www.sustainablesevernsound.ca Page 166 of 181 12b) - Correspondence dated December 13, 2... sustainable SEVERN S UND 2010 Members of the Sustainability Plan Steering Committee County of Simcoe Mayor Peggy Breckenridge City of Orillia Peter Dance, Director of Public Works Town of Midland Wes Crown, Director of Planning and Development District of Muskoka /Township of Georgian Bay Councilor Greg Sutcliffe Township of Oro - Medonte Andria Leigh, Director of Development Services Town of Penetanguishene Eleanor Rath, C.A.O. Township of Severn Councilor Doug Beach Township of Springwater Winanne Grant, C.A.O. Township of Tay Mara Burton, Director of Planning Township of Tiny Doug Luker, C.A.O. North Simcoe Community Futures Development Corporation Debra Muenz, General Manager Orillia Area Community Development Corporation Wendy Timpano, General Manager Simcoe- Muskoka District Health Unit Marina Whelan, Manager, Health Protection Service Severn Sound Environmental Association Keith Sherman, Executive Director 67 Fourth Street Midland, Ontario L4R 3S9 Ph: (705) 527 -5166 Fax: (705) 527 -5167 www.sustainablesevernsound.ca Page 167 of 181 15a) - A By -law to Authorize the Execution... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -003 A By -law to Authorize the Execution of a Memorandum of Understanding between The Township of Oro - Medonte and the Ontario Federation of Snowmobile Clubs Local Snowmobile Club, Sno Voyageurs Club For the 2010/2011 and 2011/2012 Seasons and to Repeal By -law No. 2008 -158 WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte deems it expedient to enter into a Memorandum of Understanding with the Ontario Federation of Snowmobile Clubs - Local Snowmobile Club, Sno Voyageurs Club for the 2010/2011 and 2011/2012 seasons; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That the Clerk is hereby authorized to execute the Memorandum of Understanding between The Corporation of the Township of Oro - Medonte and the Ontario Federation of Snowmobile Clubs - Local Snowmobile Club, Sno Voyageurs Club attached hereto as Schedule "A" and forming part of this By -Law. 2. That By -law No. 2008 -158 is hereby repealed. 3. That this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 12 DAY OF JANUARY, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 168 of 181 15a) - A By -law to Authorize the Execution... 1. North side of Cassell Drive from County Road 93 to Line 2 North. 2. Line 2 North from Cassell Drive to the Highway 400 corridor. 3. Line 4 North from Highway 400 to Ingram Road. 4. South side of Ingram Road from Line 4 North to Line 5 North. 5. Rail Trail from Line 5 South to Thunderbridge at Ridge Road. Appendix "1" to Schedule "A" to By -Law No. 2011 -003 The Sno Voyageurs Club shall be responsible for an annual inclusive contribution of $500.00 to the Transportation Reserve Fund. Refer to Resolution No. C101208 -19 Council December 8, 2010 Page 169 of 181 15a) - A By -law to Authorize the Execution... Page 170 of 181 FEDERATION OF CLUBS Welham Road, Unit 9, Barrie, Ontario 8Z6 MEMORANDUM is PRESCRIBED SNOWMOBILE TRAIL LAND USE PERMISSION M OFSC ONTARIO SNOWMOBILE 501 L4N On this 12 Schedule "A" to OF UNDERSTANDING By-Law No. 2011-003 (PLEASE PRESS HARD AND th day of Januar year 2011 I, the PRINT OR TYPE) undersigned, owner /occupier of the premises that lot # atta as Appendix "1" concession do # of hereby Clubs, premises to in shall local undersigned the herein of paper of /occupier's for the designated snowmobiling permitted snowmobiles notice and defined or other in the Township .Ofd / iM 'egicp/v io , Coun /District/Region member in good enter, establish, allowing valid following terms 1. The local snowmobile owner /occupier 2. By remaining liability insurance. understanding insurance shall exempted 3. The designated shall be initialed 4. It is understood the designated the trail when 5. The local snowmobile snowmobiles signage; remove or replace property used 6. Each party of this agreement. 7. The local owner /occupier's accordance the Occupiers of ' Iv% e ,7 give the undersigned named local snowmobile club, as a hereinafter referred to as the OFSC, permission to legally herein designated by me for the exclusive purpose of use said designated premises for snowmobiling under the good standing of the OFSC and be able to verify this to the be immediately null and void. snowmobile club shall be party to the OFSC's third party owner /occupier by signing this memorandum of owner /occupier for the use of designated premises. The by the local snowmobile club and valid permitted and or shown on an attached map and a copy of each/both this agreement. verbal consent on each occasion, shall have access to purpose of opening and closing, upgrading and maintaining premises to be used by valid permitted and exempted purposes only and undertake to post appropriate and exempted snowmobiles and their riders; and repair and their riders on that portion of the designated to the address below of any changes to, or cancellation Executive are hereby authorized to be the undersigned hereunder with respect to the designated premises in the Motorized Snow Vehicles Act R.S.O. 1990, c.M44; and LOCAL SNOWMOBJLE CLUB standing of the Ontario Federation of Snowmobile groom, maintain, sign and use that portion of the permitted and exempted snowmobiles and their riders and conditions: club shall at all times remain a member with a current OFSC certificate or this agreement a member in good standing of the OFSC, the This coverage is confirmed to the on the condition no fee has been charged by have adequate limits to cover land uses specified snowmobiles and their riders on the designated premises. premises shall be sketched on a separate sheet by both parties hereto and attached to each copy that the local snowmobile club, with the owner premises prior to and after the winter months there is no snow cover. club shall maintain that portion of the and their riders in reasonably good condition for on an annual basis any litter caused by valid property damaged by valid permitted and exempted for snowmobiling. hereto shall give the other sixty (60) days prior written Snowmobile Club, its Trail Patrol Members agent(s) to supervise and enforce the uses with the Trespass to Property Act R.S.O. 1990, c.T21; Liability Act R.S.O. 1990, c.O -2 as amended. LANDOWNER/OCCUPIER NAME Township of Oro- Medonte NAME . lJ V E'kV' 4 t ADDRESS 14d Line 7 bouth, YU l5ox IU Oro, ON LOL 2X0 JADDRESS ` ro,lee 2 4x..??J`e OA/ 1-411 PHONE 705-487-2171 PHONE Z O -'2w G Z''l SIGNATURE SIGNATURE J. Douglas Irwin, Clerk LOCAL SNOWMOBILE CLUB CONTACT PERSON NAME & PHONE: OFSC DISTRICT GOVERNO NAME & PHONE M ®t/ d ` aecloe 722 -62'Z3 roy Ata -Jr1o 6-du ©'strt V 7hc- 7 "The OFSC and its member clubs are committed to safeguarding your personal information provided on this form and may only be used by the clubs to provide guidelines and procedures under which the Club and Landowner operate" White copy — owner /occupier , yellow copy — club Form date: 10/2004 15a) - A By -law to Authorize the Execution... Page 170 of 181 15b) - A By -law to Authorize the Execution... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -004 A By -law to Authorize the Execution of a Memorandum of Understanding between The Township of Oro - Medonte and the Ontario Federation of Snowmobile Clubs Local Snowmobile Club, Orillia District Snowmobile Club For the 2010/2011 and 2011/2012 Seasons and to Repeal By -law No. 2010 -193 WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte deems it expedient to enter into a Memorandum of Understanding with the Ontario Federation of Snowmobile Clubs - Local Snowmobile Club, Orillia District Snowmobile Club for the 2010/2011 and 2011 /2012 seasons; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That the Clerk is hereby authorized to execute the Memorandum of Understanding between The Corporation of the Township of Oro - Medonte and the Ontario Federation of Snowmobile Clubs - Local Snowmobile Club, Orillia District Snowmobile Club attached hereto as Schedule "A" and forming part of this By -Law. 2. That By -law No. 2010 -193 is hereby repealed. 3. That this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 12 DAY OF JANUARY, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 171 of 181 15b) - A By -law to Authorize the Execution... Refer to Resolution No. C101013 -22 Council October 13, 2010 Appendix "1" to Schedule "A" to By -Law No. 2011 -004 1. Line 5 North from Bass Lake Side Road to Horseshoe Valley Road in its entirety. 2. Line 5 North from approximately 100 metres south of Railway Line to the top of the hill on Line 5 approximately 1 km north of Horseshoe Valley Road. 3. Line 5 North approximately 1 km north of Horseshoe Valley Road for a distance of 1 km. 4. Line 6 North from Bass Lake Side Road North approximately 1.5km to the South Side of Sugarbush. 5. Line 6 North from Mount St. Louis Road approximately 650 metres to the top of the hill. 6. Line 9 North of Bass Lake Side Road in its entirety to the bottom of the hill at Gold Mountain Springs (opened Road Allowance) approximately 1.5km long. 7. Line 11 North from Old Barrie Road to Bass Lake Side Road in its entirety. 8. Rail Trail from Line 5 to Woodland Drive. The Orillia District Snowmobile Club shall be responsible for an annual inclusive contribution of $500.00 to the Transportation Reserve Fund. Page 172 of 181 15b) - A By -law to Authorize the Execution... Page 173 of 181 OFSC e*k• On this 12 ONTARIO FEDERATION OF SNOWMOBILE CLUBS 106 Saunders Road, Unit 12, Barrie, Ontario L4N 9A8 Tel: 705-739-7669 Fax: 705-739-5005 MEMORANDUM OFSC SNOWMOBILE TRAIL LAND USE PERMISSION Schedule "A" to By-Law N o . 2011-004 OF UNDERSTANDING (PLEASE PRESS day of January year 2 01 HARD 1 , concession# AND I, the hereby Clubs, premises designated in agreement local undersigned by the herein the negligence of copy of /occupier's for the designated trail permit property written hereby to PRINT OR TYPE) undersigned, owner /occupier of the premises that is lot# Attached as Appendix 1 or other in the Township do of Oro — Medonte County/District/Region member in good enter, establish, allowing individual and conditions: 1. The local owner /occupier 2. By remaining liability insurance. understanding insurance permit members 3. The designated shall be initialed 4. It is understood the designated the trail when 5. The local permit members remove on individual 6. Each party cancellation 7. The local to supervise Property Act R.S.O. 1990, of S imc o e give the undersigned named local snowmobile club, as a hereinafter referred to as the OFSC, permission to legally herein designated by me for the exclusive purpose of premises for snowmobiling under the following terms good standing of the OFSC and be able to verify this to the shall be immediately null and void. snowmobile club shall be party to the OFSC's third party owner /occupier by signing this memorandum of owner /occupier for the use of designated premises. The by the local snowmobile club and OFSC individual trail of the owner /occupier. paper or shown on an attached map and a copy of each/both this agreement. verbal consent on each occasion, shall have access to purpose of opening and closing, upgrading and maintaining premises to be used by individual snowmobile trail purposes only; and undertake to post appropriate signage; members; and repair or replace property damaged by used for snowmobiling. notice to the address below of any changes to, or authorized to be the undersigned owner /occupier's agent(s) the designated premises in accordance with the Trespass to Act R.S.O. 1990, C.M.44; and the Occupiers Liability Act LOCAL SNOWMOBILE CLUB standing of the Ontario Federation of Snowmobile groom, maintain, sign and use that portion of the trail permit members of the OFSC to use said snowmobile club shall at all times remain a member with a current OFSC membership card or this a member in good standing of the OFSC, the This coverage is confirmed to the on the condition no fee has been charged shall have adequate limits to cover land uses specified on the designated premises, save and except premises shall be sketched on a separate sheet by both parties hereto and attached to each that the local snowmobile club, with the owner premises prior to and after the winter months there is no snow cover. snowmobile club shall maintain that portion of the in reasonably good condition for snowmobiling an annual basis any litter caused by individual trail permit members on that portion of the designated hereto shall give the other sixty (60) days prior of this agreement. Snowmobile Club, its wardens and executive are and enforce the uses defined hereunder with respect R.S.O. 1990, C.T. 21; the Motorized Snow Vehicles C.O.I. LANDOWNER/OCCUPIER NAME Township of Oro- Medonte NAME OR .3C ADDRESS 148 Line Sout , . • lox • o e , . . 1 ADDRESS arc Spa , 8 tc.,L :4 L L3116 E PHONE , 705- 74 71 PHONE S 3.,- - l 0'1? SIGNA _s,,4/ SIGNATURE /1 J to r' , er LOCAL SNOWM ■ BILE CL . ONTACT PERSON NAME & PHONE. OFSC DISTRICT GOVERNOR NAME & PHONE ' j e rfAi 8A ITT & ' g0 L y lA.1)b0'L ' - ' 1 1 5 . 5 - - o 3 . 1 b P',./l ?a - s - 3.2.7- t0.273 White copy — owner /occupier yellow copy — club pink copy -OFSC office Form date: 07/2000 15b) - A By -law to Authorize the Execution... Page 173 of 181 15c) - Being a By -law to provide for an in... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -005 Being a By -law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest WHEREAS Section 317(1) of the Municipal Act, 2001, S.O. 2001, c.25 as amended, provides that the Council of a local municipality may before the adoption of the estimates for the year pass a by -law levying amounts on the assessment of property in the local municipality rateable for local municipality purposes; AND WHEREAS Section 317(3) of the Municipal Act, 2001, S.O. 2001, c.25 as amended, provides that the amount levied on a property shall not exceed 50% (percent) of the total amount of taxes for municipal and school purposes levied on the property for the previous year; AND WHEREAS the Council of the Corporation of the Township of Oro - Medonte deems it expedient to enact such a by -law; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte enacts as follows: 1. There shall be levied and collected upon all properties having rateable assessment in the Corporation of the Township of Oro - Medonte an amount of 50% of the total amount of taxes for municipal and school purposes levied on the property for the previous year. 2. The said interim tax levy shall be due and payable in two equal installments on or before Monday February 28 2011 and Friday April 29 2011. 3. The Treasurer is hereby authorized to mail or cause to be mailed the notice of taxes due to the address of the residence or place of business of the person to whom such notice is required to be given as shown on the latest revised Assessment Roll. 4. A penalty for non - payment of taxes shall be imposed not exceeding 1 ' %% on the first day of default, and on the first day of each calendar month thereafter during the year 2011, until taxes are paid. 5. That there be added an interest charge of 1 ' %% on the first day of each month on any outstanding tax arrears from the 31 day of December in the year in which the taxes were levied until the taxes are paid. 6. Taxes are payable at the Township of Oro - Medonte Administration Office or at most financial institutions which accept and process payments on behalf of customers, with the onus on the financial institution to remit payments on time. 7. That the Treasurer be authorized to accept part payment from time to time on account of any taxes due and to give a receipt for such part payment, provided that acceptance of any such payment shall not affect the collection of any penalty or interest or any other levies, rates, charges or collections imposed, collectable and due in respect to any non - payment. Page 174 of 181 15c) - Being a By -law to provide for an in... 8. By -law No. 2010 -003 is hereby repealed. 9. That this by -law comes into force and takes effect on and from the date of the final passing. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 12TH DAY OF JANUARY, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 175 of 181 15d) - A By -law to Repeal By -law No. 2007 -... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -006 A By -law to Repeal By -law No. 2007 -015, being A By -law to Appoint Representatives to Various Committees /Organizations, as amended, And By -law No. 2007 -021, being A By -law to Appoint Representatives to Various Committees /Organizations and Technical Support Groups, as amended WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS the 2006 -2010 Council of the Township of Oro - Medonte appointed representatives to various committees /organizations and technical support groups for the 2006 -2010 Term of Council; AND WHEREAS the 2006 -2010 Council of the Township of Oro - Medonte appointed representatives to various external organizations; AND WHEREAS the 2006 -2010 term of Council of the Township of Oro - Medonte has concluded NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That By -law Nos. 2007 -015, 2010 -014 and 2010 -050 are hereby repealed in their entirety. 2. That By -law Nos. 2007 -021, 2007 -023, 2009 -051, 2009 -065, 2009 -124, 2010- 037 and 2010 -122 are hereby repealed in their entirety. 3. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 12TH DAY OF JANUARY, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 176 of 181 15e) - A By -law to Appoint A Representativ... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -007 A By -law to Appoint A Representative to the Severn Sound Environmental Association Board of Directors. WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS the Township of Oro - Medonte has entered into a Joint Service Board Agreement with the Severn Sound Environmental Association; AND WHEREAS Council of the Township of Oro - Medonte is to appoint a representative to the Severn Sound Environmental Association Board of Directors pursuant to the Joint Service Board Agreement; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That Deputy Mayor Ralph Hough be appointed to the Severn Sound Environmental Association Board of Directors for 2011. 2. That Councillor Kelly Meyer be appointed as the Township of Oro - Medonte's alternative representative to the Severn Sound Environmental Association Board of Directors to attend with Deputy Mayor Hough, or in his absence. 3. And this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 12TH DAY OF JANUARY, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 177 of 181 15f) - A By -law to Appoint A Representativ... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -008 A By -law to Appoint A Representative to the Nottawasaga Valley Conservation Authority Board of Directors. WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS Section 14 of the Conservation Authorities Act, R.S.O. 1990, c. C.27, as amended, provides that members of an authority shall be appointed by the respective councils of the participating municipalities; AND WHEREAS the Council of the Township of Oro - Medonte now deems it expedient to appoint a representative to the Nottawasaga Valley Conservation Authority Board of Directors; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That Deputy Mayor Ralph Hough be appointed to the Nottawasaga Valley Conservation Authority Board of Directors for 2011 -2012 Term. 2. And This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 12TH DAY OF JANUARY, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 178 of 181 15g) - A By -law to Appoint A Representativ... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -009 A By -law to Appoint A Representative to the Lake Simcoe Region Conservation Authority Board of Directors. WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS Section 14 of the Conservation Authorities Act, R.S.O. 1990, c. C.27, as amended, provides that members of an authority shall be appointed by the respective councils of the participating municipalities; AND WHEREAS the Council of the Township of Oro - Medonte now deems it expedient to appoint a representative to the Lake Simcoe Region Conservation Authority Board of Directors; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That Councillor Mel Coutanche be appointed to the Lake Simcoe Region Conservation Authority Board of Directors for 2011 -2012 Term. 2. That Councillor Dwight Evans be appointed to the Lake Simcoe Region Conservation Authority Board of Directors for the 2013 -2014 Term. 3. And This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 12TH DAY OF JANUARY, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 179 of 181 15h) - A By -law to Constitute and Appoint ... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -010 A By -law to Constitute and Appoint a Committee of Adjustment And to Repeal By -law Nos. 2007 -003 and 2010 -037. WHEREAS authority is granted, pursuant to the provisions of Section 44 of the Planning Act, R.S.O. 1990, Chapter P.13, as amended, to Council to constitute and appoint a Committee of Adjustment, NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That a Committee of Adjustment be constituted and appointed, to be known as the Township of Oro - Medonte Committee of Adjustment ( "Committee of Adjustment "). 2. That the Committee of Adjustment be composed of five (5) members, who are not members of the municipal Council or employees of the municipality, but who are otherwise qualified municipal electors resident within the Township of Oro - Medonte. 3. That members of the Committee of Adjustment shall hold office for the term of the Council that appointed them or until their successors are appointed, and are eligible for reappointment. Where a member ceases to be a member before the expiration of his or her term the council may appoint another eligible person for the unexpired portion of the term. 4. That no member shall sit for more than two (2) consecutive terms. 5. That the five (5) representatives of the public appointed as members of the Committee of Adjustment are: • Bruce Chappell • Roy Hastings • Allan Johnson • Scott Macpherson • Larry Tupling 6. That Council of The Corporation of the Township of Oro - Medonte delegates to the Committee of Adjustment the authority for the giving of consents under Section 53 of the Planning Act, 1990, in respect of lands situate within the corporate limits of the Township of Oro - Medonte, subject to the provisions of Section 54 of the Planning Act and empower the Committee of Adjustment to grant minor variances from the provisions of any by -law of the municipality that implements an official plan, or from such by -laws of the municipality as are specified and that implement an official plan, subject to the provisions of Section 45 of the Planning Act. 7. That persons appointed to the Committee of Adjustment shall be paid such remuneration and expenses as Council provides. 8. That By -Law Nos. 2007 -003 and 2010 -037 are hereby repealed in their entirety. 9. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 12TH DAY OF JANUARY, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 180 of 181 16a) - Being a By -Law to Confirm the Proce... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2011 -002 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, January 12, 2011. THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held on Wednesday, January 12, 2011, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 12 DAY JANUARY, 2011. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 181 of 181