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12 15 2010 Council MinutesT a Totilithip Of Proud Heritage, Excitins Fittrrrc Wednesday, December 15, 2010 2010 - 2014 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche, left at 3:54 p.m. Councillor Kelly Meyer Councillor Marty Lancaster Councillor John Crawford Councillor Dwight Evans Time: 9:04 a.m. Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services; Shawn Binns, Director of Recreation and Community Services; Jerry Ball, Director of Transportation and Environmental Services; Donna Hewitt, Director of Corporate Strategic Initiatives; Richard Playfair, Director of Fire & Emergency Services; Samah Othman, Executive Assistant/Corporate Communications Specialist; Tamara Obee, Manager of Health and Safety, Human Resources. Also Present: Randy and Jason Forbes, Ed and Debbie Brassington, Mary Jane Sarjeant, Gary Bell, Skelton Brumwell. 1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer /moment of reflection. 2. ADOPTION OF THE AGENDA: a) Motion to Adopt the Agenda Motion No. C101215 -1 Moved by Coutanche, Seconded by Meyer Be it resolved that the agenda for the Council meeting of Wednesday, December 15, 2010 be received and adopted as amended to add: 14h) Tamara Obee, Manager of Health and Safety, Human Resources, re: Personal matter about an identifiable individual (Fire and Emergency Services). Carried. THE TOWNSHIP OF ORO- MEDONTE REGULAR COUNCIL MEETING MINUTES Council Chambers Page 1 of 21 Council Minutes —Wednesday, December 15, 2010 3. DISCLOSURE OF PECUNIARY INTEREST: Councillor Coutanche declared a pecuniary interest for Item 14g), Robin Dunn, Chief Administrative Officer, re: Acquisition /disposition of land (Pine Ridge) as he has immediate family as members of Pine Ridge. Councillor Coutanche left the Chambers and did not participate or vote on the matter. 4. MINUTES OF COUNCIL: a) Minutes of Council meeting held on Wednesday, December 8, 2010. Motion No. C101215 -2 Moved by Lancaster, Seconded by Evans Be it resolved that the minutes of the Council meeting held on December 8, 2010 be adopted as printed and circulated. Carried. 5. MINUTES OF COMMITTEES: None. 6. RECOGNITION OF ACHIEVEMENTS: a) W.R. Best Public School Choir Presentation. Students from W.R. Best School Choir presented seasonal songs. The students were lead by Ms. Dalyce Hutchinson. 7. PUBLIC MEETINGS: None. 8. DEPUTATIONS: a) Randy and Jason Forbes, Hilltop Storage, re: Zoning, Business Development, Vacancy Allowance and Interest and Penalty Relief. Motion No. C101215 -3 Moved by Meyer, Seconded by Coutanche Be it resolved that the verbal information and correspondence dated December 15, 2010 and presented by Randy and Jason Forbes, Hilltop Storage, re: Zoning, Business Development, Vacancy Allowance and Interest and Penalty Relief be received and referred to staff for a report. Carried. Page 2 of 21 Council Minutes —Wednesday, December 15, 2010. b) Edward Brassington, re: Effect of Property Tax Increase on Local Business Owners. Motion No. C101215 -4 Moved by Evans, Seconded by Crawford Be it resolved 1. That the verbal information presented by Edward Brassington, re: Effect of Property Tax Increase on Local Business Owners be received. 2. That Mr. Brassington pay twelve (12) equal installments through 2011. 3. That the interest on the supplementary assessment be waived. 4. And That MPAC be advised of concerns regarding the delay in applying supplementary assessments, under the Mayor's signature. Carried. 9. REPORTS OF MUNICIPAL OFFICERS: a) Report No. CAO 2010 -12, Robin Dunn, Chief Administrative Officer, re: Corporate Communications During an Election Year. Motion No. C101215 -5 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report No. CAO 2010 -12, Robin Dunn, Chief Administrative Officer, re: Corporate Communications During an Election Year be received and adopted. 2. And That the Corporate Communications During an Election Year Policy be adopted and numbered accordingly. Carried. b) Report No. CAO 2010 -13, Robin Dunn, Chief Administrative Officer, re: Community Outreach: Township News Page — RFQ Results. Motion No. C101215 -6 Moved by Evans, Seconded by Crawford Be it resolved that the motion with respect to Report No. CAO2010 -13, Robin Dunn, Chief Administrative Officer, re: Community Outreach: Township News Page - RFQ Results be deferred pending receipt of additional information on the communication practices of the Township of Springwater and the County of Simcoe. Carried. Page 3 of 21 Council Minutes — Wednesday, December 15, 2010. Motion No. C101215 -7 Moved by Crawford, Seconded by Evans Be it resolved 1. That Report No. CAO 2010 -13, Robin Dunn, Chief Administrative Officer, re: Community Outreach: Township News Page — RFQ Results be received and adopted. 2. That contract RFQ — CAO 2010 -01 Community Outreach: Township News Page be awarded to Metroland Media Group. 3. That the respective media group be notified of Council's decision. 4. And That a Corporate Advertising Policy be brought forward at a future meeting of Council. Deferred. c) Report No. FI 2010 -017, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re: Statement of Accounts — October 31, 2010. Motion No. C101215 -8 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. Fl 2010 -017, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re: Statement of Accounts — October 31, 2010 be received. 2. And That the accounts for the month of October 2010 totaling $ 1,483,306.86 are received. Carried. d) Report No. Fl 2010 -018, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re: Statement of Accounts — November 30, 2010. Motion No. C101215 -9 Moved by Lancaster, Seconded by Evans Be it resolved 1. That Report No. FI 2010 -018, Paul Gravelle, Director of Finance/Treasurer /Deputy CAO, re: Statement of Accounts — November 30, 2010 be received. 2. And That the accounts for the month of November 2010 totaling $ 2,107,511.65 are received. Carried. Page 4 of 21 Council Minutes — Wednesday, December 15, 2010. e) Report No. CS2010 -30, Doug Irwin, Director of Corporate Services /Clerk, re: Sarjeant Easement Request [to be distributed at the meeting]. Council consented to permit Gary Bell and Skelton Brumwell to speak on the matter. Motion No. C101215 -10 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That Report No. CS 2010 -030, Doug Irwin, Director of Corporate Services /Clerk, re: Sarjeant Easement Request be received and adopted. 2. That Ms. Sarjeant be granted an easement over the unopened section of Bay Street, described as Parts 1, 6, and Part of Part 2, Plan 51 R- 37583, to construct a driveway for access to her property and Ms. Sarjeant be responsible for the required work and materials. 3. That Ms. Sarjeant be responsible for all associated costs of the easement. 4. That the Clerk bring forward the easement, with conditions to be finalized, for Council's consideration. 5. And That upon registration of the easement, staff proceed with the conditional transfer of the Parts 3, 4, 7 and Part of Part 2, Plan 51 R -37583 to the Couchiching Conservancy. Carried. f) Report No. CSI 2010 -03, Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Township of Oro- Medonte "Green Initiatives" Summary Report. Motion No. C101215 -11 Moved by Coutanche, Seconded by Meyer Be it resolved that Report No. CSI 2010 -03, Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Township of Oro - Medonte "Green Initiatives" Summary Report be received for information. Carried. Page 5 of 21 Council Minutes — Wednesday, December 15, 2010. g) Report No. CSI 2010 -04, Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Co- operative Purchasing Opportunities. Motion No. C101215 -12 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That Report No. CSI 2010 -04, Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Co- operative Purchasing Opportunities be received and adopted. 2. And That Staff continues ongoing implementation and monitoring of opportunities to obtain cost efficiencies through co- operative purchasing. Carried. h) Report No. CSI 2010 -05, Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Economic Development Activities — July — December 2010. Motion No. C101215 -13 Moved by Coutanche, Seconded by Meyer Be it resolved that Report No. CSI 2010 -05, Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Economic Development Activities — July — December 2010 be received for information. Carried. i) Report No. CSI 2010 -06, Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Corporate Strategic Planning Process. Motion No. C101215 -14 Moved by Evans, Seconded by Lancaster Be it resolved 1. That Report No. CSI 2010 -06, Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Corporate Strategic Planning Process be received and adopted. 2. And That the Director of Corporate and Strategic Initiatives proceed with the project framework identified in Report No. CSI 2010 -06. Carried. Page 6 of 21 Council Minutes — Wednesday, December 15, 2010. j) Report No. CS12010 -07, Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Grant Opportunities. Motion No. C101215 -15 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. CSI 2010 -07, Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Grant Opportunities be received and adopted. 2. That the Director of Corporate and Strategic Initiatives continues monitoring of grant opportunities and provides assistance to departments in the development of grant applications. 3. And that all departments continue to explore opportunities for partnership with the County of Simcoe and other stakeholders. Carried. Motion No. C101215 -16 Moved by Evans, Seconded by Meyer Be it resolved that Rule 3.8 of Procedural By -law 2010 -080 be suspended in order to allow the meeting to proceed past the normal adjournment hour of 1:00 p.m. Carried. k) Report No. DS2010 -060, Andria Leigh, Director of Development Services, re: Planning Status Report - December 2010. Motion No. C101215 -17 Moved by Evans, Seconded by Crawford Be it resolved that Report No. DS 2010 -060, Andria Leigh, Director of Development Services, re: Planning Status Report - December 2010 be received for information. Carried. 1) Report No. DS2010 -061, Andria Leigh, Director of Development Services, re: Fourth Quarter Building Division Report. Motion No. C101215 -18 Moved by Meyer, Seconded by Coutanche Be it resolved that Report No. DS2010 -061, Andria Leigh, Director of Development Services, re: Fourth Quarter Building Division Report be received for information. Carried. Page 7 of 21 Council Minutes — Wednesday, December 15, 2010. m) Report No. DS2010 -062, Andria Leigh, Director of Development Services, re: 2010 Reserve — Ontario Municipal Board (OMB) Appeals. Motion No. C101215 -19 Moved by Crawford, Seconded by Evans Be it resolved 1. That Report No. DS 2010 -062, Andria Leigh, Director of Development Services, re: 2010 Reserve — Ontario Municipal Board (OMB) Appeals be received and adopted. 2. And That a reserve for OMB Appeal costs be established. Carried. n) Report No. DS 2010 -063, Andria Leigh, Director of Development Services, re: Zoning By -law Amendment 2010 - ZBA -03, 2187459 Ontario Limited (Aero Sales), Part of Lot 20, Concession 10, 74 School House Road. Motion No. C101215 -20 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No. DS 2010 -063, Andria Leigh, Director of Development Services, re: Zoning By -law Amendment 2010 - ZBA -03, 2187459 Ontario Limited (Aero Sales), Part of Lot 20, Concession 10, 74 School House Road be received. 2. That Zoning By -law Amendment Application 2010 - ZBA -03 for Township of Oro - Medonte be received and be considered at a future date in conjunction with Site Plan Application 2010 - SPA -06. 3. And That the applicant be advised, under the Director of Development Services' signature, to submit a complete Site Plan Application in accordance with the Policies of Section C9.4 of the Official Plan. Carried. Page 8 of 21 Council Minutes — Wednesday, December 15, 2010. o) Report No. DS 2010 -064, Andria Leigh, Director of Development Services, re: Zoning By -law Amendments 2010- ZBA -09 & 2010- ZBA -10 (1522417 Ontario Limited), Part of Block B, Plan M -9 Part of Block C, Plan M -9 (Oro) [refer to item 15 c)]. Motion No. C101215 -21 Moved by Coutanche, Seconded by Evans Be it resolved 1. That the motion with respect to Report No. DS 2010 -064, Andria Leigh, Director of Development Services, re: Zoning By -law Amendment 2010 - ZBA -09 & 2010 - ZBA -10 (1522417 Ontario Limited), Part of Block B, Plan M -9, Part of Block C, Plan M -9 (Oro) be deferred at the applicant's request. 2. That staff proceed with discussions regarding the proposed driveway access. 3. And That the matter be brought back to Council at the January 26, 2011 meeting. Carried. Motion No. C101215 -22 Moved by Coutanche, Seconded by Evans Be it resolved 1. That Report DS 2010 -064, Andria Leigh, Director of Development Services, re: Zoning By -law Amendments 2010 - ZBA -09 & 2010 - ZBA -10 (1522417 Ontario Limited), Part of Block B, Plan M -9 Part of Block C, Plan M -9 (Oro) be received and adopted. 2. That Zoning By -law Amendment Application 2010- ZBA -09, Part of Block B, Plan M -9 (Oro), Township of Oro - Medonte that would rezone lands from the Private Recreational (PR) Zone to the Residential One Exception 202 Hold (R1 *202(H)) Zone on Schedule A16 of Zoning By -law 97 -95, be approved. 3. That Zoning By -law Amendment Application 2010 - ZBA -10, Part of Block C, Plan M -9 (Oro) Township of Oro - Medonte that would rezone lands from the Private Recreational Exception 113 (PR *113) Zone to Residential One Exception 202 Hold (R1 *202(H)) Zone on Schedule A16 of Zoning By -Law 97 -95 be approved. 4. That the Clerk bring forward the appropriate By -law for Council's consideration. 5. And That the owners be notified of Council's decision. Deferred. Page 9 of 21 Council Minutes - Wednesday, December 15, 2010. o) Report No. DS 2010-064, Andria Leigh, Director of Development Services, re: Zoning By-law Amendments 2010-ZBA-09 & 2010-ZBA-10 (1522417 Ontario Limited), Part of Block B, Plan M-9 Part of Block C, Plan M-9 (Oro) [refer to item 15 c)]. Motion No. C101215-21 Moved by Coutanche, Seconded by Evans Be it resolved 1. That the motion with respect to Report No. DS 2010-064, Andria Leigh, Director of Development Services, re: Zoning By-law Amendment 2010-ZBA-09 & 2010-ZBA-10 (1522417 Ontario Limited), Part of Block B, Plan M-9, Part of Block C, Plan M-9 (Oro) be deferred at the applicant's request. 2. That staff proceed with discussions regarding the proposed driveway access. 3. And That the matter be brought back to Council at the January 26, 2011 meeting. Carried. Motion No. C101215-22 Moved by Coutanche, Seconded by Evans Motion No. C101215-22 dealt with at January 26, 2011 Council mtg by Motion No. C110126-10 Be it resolved 1. That Report DS 2010-064, Andria Leigh, Director of Development Services, re: Zoning By-law Amendments 2010-ZBA-09 & 2010-ZBA-10 (1522417 Ontario Limited), Part of Block B, Plan M-9 Part of Block C, Plan M-9 (Oro) be received and adopted. 2. That Zoning By-law Amendment Application 2010-ZBA-09, Part of Block B, Plan M-9 (Oro), Township of Oro-Medonte that would rezone lands from the Private Recreational (PR) Zone to the Residential One Exception 202 Hold (R1 *202(H)) Zone on Schedule A16 of Zoning By-law 97-95, be approved. 3. That Zoning By-law Amendment Application 2010-ZBA-10, Part of Block C, Plan M-9 (Oro) Township of Oro-Medonte that would rezone lands from the Private Recreational Exception 113 (PR*113) Zone to Residential One Exception 202 Hold (R1 *202(H)) Zone on Schedule A16 of Zoning By-Law 97-95 be approved. 4. That the Clerk bring forward the appropriate By-law for Council's consideration. 5. And That the owners be notified of Council's decision. Deferred. Page 9 of 21 Council Minutes — Wednesday, December 15, 2010. p) Report No. RC2010 -26, Shawn Binns, Director of Recreation and Community Services, re: Oro - Medonte Firefighters Association. Motion No. C101215 -23 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That Report No. RC2010 -26, Shawn Binns, Director of Recreation and Community Services, re: Oro - Medonte Firefighters Association be received and adopted. 2. That the Oro - Medonte Firefighters Association be requested to submit the applicable fee of $743.50 for Arena Ice Rental permit #2771 in accordance with the Township's policy. 3. And That the applicant be advised of Council's decision under the Director of Recreation and Community Services' signature. Defeated. q) Report No. RC2010 -27, Shawn Binns, Director of Recreation and Community Services, re: Mitchell Square Women's Institute Association. Motion No. C101215 -24 Moved by Lancaster, Seconded by Crawford Be it resolved 1. That Report No. RC2010 -27, Shawn Binns, Director of Recreation and Community Services, re: Mitchell Square Women's Institute Association be received and adopted. 2. That the Mitchell Square Women's Institute be requested to submit the applicable fee of $324.00 for Hall Rental permit #2861 in accordance with the Township's policy 3. And That the applicant be advised of Council's decision under the Director of Recreation and Community Services' signature. Defeated. r) Report No. TES2010 -23, Jerry Ball, Director of Transportation and Environmental Services, re: Tree Management [to be distributed at the meeting]. Motion No. C101215 -25 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That Report No.TES2010 -23, Jerry Ball, Director of Transportation and Environmental Services, re: Tree Management be received and adopted. 2. And That the Director of Transportation and Environmental Services develop a sustainable program that addresses the issue of tree replacement, and maintenance of trees, on public and /or private property. Carried. Page 10 of 21 Council Minutes —Wednesday, December 15, 2010. 10. REPORTS OF MEMBERS OF COUNCIL: None. 11. CONSENT AGENDA: a) Minutes of Barrie Public Library meeting held on October 28, 2010. Staff Recommendation: Receive. Motion No. C101215-26 Moved by Crawford, Seconded by Lancaster Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda" be adopted as printed: a) Minutes of Barrie Public Library meeting held on October 28, 2010. Staff Recommendation: Received. Carried. 12. COMMUNICATIONS: a) Correspondence dated November 19, 2010 and December 7, 2010 from Paul Merrick, Bratty and Partners, LLP, re: Modco Investments Ltd. Part of Block A, Plan M -30, designated at Part 1 on Plan 51 R -37169 and Part of Block B, Plan M -30, designated as Part 1 and 2 on Plan 51 R- 37180, Township of Oro - Medonte. Motion No. C101215 -27 Moved by Evans, Seconded by Lancaster Be it resolved 1. That the correspondence dated Paul Merrick, Bratty and Partne Plan M -30, designated at Part 1 designated as Parts 1 and 2 on received. November 19, 2010 and December 7, 2010 from - s, LLP, re: Modco Investments Ltd. Part of Block A, on Plan 51 R -37169 and Part of Block B, Plan M -30, Plan 51 R- 37180, Township of Oro - Medonte be 2. That the Township of Oro - Medonte consents to the Release and Abandonment of Easement on PINs 74057 -0561 (LT), 74057- 0564(LT) and 74057- 0566(LT). 3. And That the Mayor and Clerk be authorized to execute the Authorization and Direction for the Release and Abandonment. Carried. Page 11 of 21 Council Minutes — Wednesday, December 15, 2010. b) Correspondence dated November 4, 2010, Janet A. Nyhof, Deputy Clerk, City of Orillia, re: Appointment to the Orillia Public Library Board. Motion No. C101215 -28 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the correspondence dated November 4, 2010 from Janet A. Nyhof, Deputy Clerk, City of Orillia, re: Appointment to the Orillia Public Library Board be received. 2. That Council nominates Ruth Fountain to be appointed to the Orillia Public Library Board for the 2010 -2014 Term. 3. And That Ruth Fountain and the City of Orillia be advised of Council's decision under the Director of Corporate Services /Clerk's signature. Carried. c) Correspondence dated October 26, 2010 from Gayle Wood, CAO, Lake Simcoe Region Conservation Authority, re: Appointments to the Lake Simcoe Region Conservation Authority Board of Directors [additional information available from the Clerk's Office]. Motion No. C101215 -29 Moved by Evans, Seconded by Crawford Be it resolved 1. That the correspondence dated October 26, 2010 from Gayle Wood, CAO, Lake Simcoe Region Conservation Authority, re: Appointments to the Lake Simcoe Region Conservation Authority Board of Directors be received. 2. That Councillor Coutanche be appointed to the Lake Simcoe Region Conservation Authority Board of Directors for the 2011 -2012 Term. 3. That Councillor Evans be appointed to the Lake Simcoe Region Conservation Authority Board of Directors for the 2013 -2014 Term. 4. And That Lake Simcoe Region Conservation Authority be advised of Council's decision under the Director of Corporate Services /Clerk's signature. Carried. Page 12 of 21 Council Minutes —Wednesday, December 15, 2010. d) Correspondence dated November 5, 2010, Wayne Wilson, CAO /Secretary Treasurer, Nottawasaga Valley Conservation Authority, re: Appointment of Members to the Nottawasaga Valley Conservation Authority Board of Directors. Motion No. C101215 -30 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the correspondence dated November 5, 2010 from Wayne Wilson, CAO /Secretary Treasurer, Nottawasaga Valley Conservation Authority, re: Appointment of Members to the Nottawasaga Valley Conservation Authority Board of Directors be received. 2. That Deputy Mayor Hough be appointed to the Nottawasaga Valley Conservation Authority Board of Directors for 2011 -2012 Term. 3. And That Nottawasaga Valley Conservation Authority be advised of Council's decision under the Director of Corporate Services /Clerk's signature. Carried. e) Correspondence dated December 8, 2010 from Keith Sherman, Executive Director, Severn Sound Environmental Association, re: Request to Appoint Deputy Mayor Hough to Severn Sound Environmental Association Board of Directors. Motion No. C101215-31 Moved by Crawford, Seconded by Evans Be it resolved 1. That the correspondence dated December 8, 2010 from Keith Sherman, Executive Director, Severn Sound Environmental Association, re: Request to Appoint Deputy Mayor Hough to Severn Sound Environmental Association Board of Directors be received. 2. That Deputy Mayor Hough be appointed to the Severn Sound Environmental Association Board of Directors for 2011. 3. That Councillor Meyer be appointed as the Township's alternative representative to attend with Deputy Mayor Hough or in his absence. 4. And That Severn Sound Environmental Association be advised of Council's decision under the Director of Corporate Services /Clerk's signature. Carried. Page 13 of 21 Council Minutes — Wednesday, December 15, 2010. f) Correspondence dated December 1, 2010, Carol McAulay, Associate Director, Simcoe County District School Board, re: Accommodation Review Committee (ARC) - Community Representation. Motion No. C101215 -32 Moved by Lancaster, Seconded by Evans Be it resolved 1. That the correspondence dated December 1, 2010 from Carol McAulay, Associate Director, Simcoe County District School Board, re: Accommodation Review Committee (ARC) - Community Representation be received. 2. That Council confirms its appointment of Gail O'Brien to the Accommodation Review Committee (ARC). 3. And That Gail O'Brien and the Simcoe County District School Board be advised of Council's decision under the Mayor's signature. Carried. g) Correspondence dated October 21, 2010 from Keith Sherman, Executive Director, Severn Sound Environmental Association, re: 2011 Tree Seedling Distribution Project - Municipal Participation 2011. Motion No. C101215 -33 Moved by Meyer, Seconded by Coutanche Be it resolved 1. That the correspondence dated October 21, 2010 from Keith Sherman, Executive Director, Severn Sound Environmental Association, re: 2011 Tree Seedling Distribution Project - Municipal Participation 2011 be received. 2. That the Township of Oro - Medonte will support the distribution of materials and provide a facility. 3. That the Council Members of the Township of Oro - Medonte will provide assistance with the pick -up, sorting and distribution of tree seedlings in Oro - Medonte. 4. And That the SSEA be advised of Council's decision under the CAO's signature. Carried. 13. NOTICE OF MOTIONS: None. Council recessed at 1:40 p.m. and resumed at 2:16 p.m. Page 14 of 21 Council Minutes —Wednesday, December 15, 2010. 14. CLOSED SESSION ITEMS: a) Motion to go In Closed Session / Motion to Rise and Report Motion No. C101215 -34 Moved by Lancaster, Seconded by Crawford Be it resolved that we do now go in Closed Session at 2:16 p.m. to discuss • personal matters about an identifiable individual; • acquisition /disposition of land. Carried. Motion No. C101215 -35 Moved by Coutanche, Seconded by Meyer Be it resolved that we do now Rise and Report at 3:46 p.m. Carried. Items 14c) d), e), f) and h) were dealt with at this time. b) Motion to go In Closed Session / Motion to Rise and Report Motion No. C101215 -36 Moved by Crawford, Seconded by Lancaster Be it resolved that we do now go in Closed Session at 3:59 p.m. to discuss • acquisition /disposition of land. Carried. Motion No. C101215 -37 Moved by Lancaster, Seconded by Crawford Be it resolved that we do now Rise and Report at 5:26 p.m. Carried. Item 14g) was dealt with at this time. Page 15 of 21 Council Minutes —Wednesday, December 15, 2010. c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management). The Clerk delegated his authority under Section 228(4) of the Municipal Act, S.O. 2001, c.25, as amended, with regard to the Closed Session discussion of the December 15, 2010 Council Meeting, Agenda Item 14c) [Robin Dunn, Chief Administrative Officer, re: Personal matters about an identifiable individual (Performance Management)] to Robin Dunn, Chief Administrative Officer of the Township of Oro - Medonte. The following staff was present: Robin Dunn, Chief Administrative Officer. The CAO distributed confidential correspondence to Council. Motion No. C101215 -38 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the confidential information presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management) be received. 2. That Council endorses the CAO's assessment. 3. And That the CAO proceed accordingly. Carried. d) Councillor Coutanche, re: Personal matters about an identifiable individual (CAO Performance). The following staff was present: Doug Irwin, Director of Corporate Services /Clerk. Councillor Coutanche distributed confidential correspondence to Council. Motion No. C101215 -39 Moved by Crawford, Seconded by Lancaster Be it resolved 1. That the confidential information presented by Councillor Coutanche, re: Personal matters about an identifiable individual (CAO Performance) be received. 2. And That Council endorses the Human Resources Committee's assessment. Carried. Page 16 of 21 Council Minutes —Wednesday, December 15, 2010. e) Doug Irwin, Director of Corporate Services, re: Personal matters about an identifiable individual (Committee of Adjustment Membership). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; and Andria Leigh, Director of Development Services. Motion No. C101215 -40 Moved by Evans, Seconded by Lancaster Be it resolved 1. That the confidential information presented by Doug Irwin, Director of Corporate Services, re: Personal matters about an identifiable individual (Committee of Adjustment Membership) be received. 2. That Bruce Chappell, Allan Johnson, Larry Tupling, Roy Hastings and Scott Macpherson be appointed for the 2010 -2014 term. 3. That the Clerk bring forward the appropriate by -law. 4. And That the applicants be advised of Council's decision under the Director of Corporate Services /Clerk's signature. Carried. f) Doug Irwin, Director of Corporate Services, re: Personal matters about an identifiable individual (Lake Simcoe Regional Airport Inc. Board of Directors Membership). The following staff were present: Robin Dunn, Chief Administrative Officer; and Doug Irwin, Director of Corporate Services /Clerk. Motion No. C101215 -41 Moved by Coutanche, Seconded by Meyer Be it resolved 1. That the confidential information presented by Doug Irwin, Director of Corporate Services, re: Personal matters about an identifiable individual (Lake Simcoe Regional Airport Inc. Board of Directors Membership) be received. 2. That Councillor Crawford and Len Leach be appointed for 2011. 3. That the Clerk bring forward the appropriate by -law upon the acceptance by the City of Barrie. 4. That the City of Barrie be requested to provide written confirmation in accordance with Section 6.09 of the Lake Simcoe Regional Airport Agreement of the Township of Oro - Medonte's appointment to the Lake Simcoe Regional Airport Board of Directors. 5. And That the applicants be advised of Council's decision under the Director of Corporate Services /Clerk's signature. Carried. Page 17 of 21 Council Minutes — Wednesday, December 15, 2010. Motion No. C101215 -42 Amended at December 15, 2010 Council Meeting by Motion No. SC101223 -4. g) Robin Dunn, Chief Administrative Officer, re: Acquisition /disposition of land (Pine Ridge). Councillor Coutanche declared a pecuniary interest for Item 14g), Robin Dunn, Chief Administrative Officer, re: Acquisition /disposition of land (Pine Ridge) as he has immediate family as members of Pine Ridge. Councillor Coutanche left the Chambers and did not participate or vote on the matter. The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Shawn Binns, Director of Recreation and Community Services and Andria Leigh, Director of Development Services; and Jerry Ball, Director of Transportation and Environmental Services. Motion No. C101215 -42 Moved by Evans, Seconded by Crawford Be it resolved that the Confidential Memorandum dated December 8, 2010 and PowerPoint Presentation presented by Robin Dunn, Chief Administrative Officer, re: Acquisition /disposition of land (Pine Ridge) be received; And That staff proceed as outlined in the Confidential Memorandum dated December 8, 2010, "with the exception of Recommendation #5 contained therein ". Carried. h) Tamara Obee, Manager of Health and Safety, Human Resources, re: Personal matters about an identifiable individual (Fire and Emergency Services). The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of Corporate Services /Clerk; Richard Playfair, Director of Fire and Emergency Services; Tamara Obee, Manager of Health and Safety, Human Resources. Motion No. C101215 -43 Moved by Crawford, Seconded by Meyer Be it resolved that the confidential correspondence dated October 31, 2010 and December 2, 2010 and presented by Tamara Obee, Manager of Health and Safety, Human Resources, re: Personal matter about an identifiable individual (Fire and Emergency Services — Oleniak and Richmond) be received with regret. Carried. Page 18 of 21 Council Minutes — Wednesday, December 15, 2010. 15. BY -LAWS: a) By -Law No. 2010 -205 A By -law to Authorize the Execution of an Easement Agreement Between The Corporation of the Township of Oro - Medonte And Ronald McCowan. b) By -Law No, 2010 -206 A By -law to Require the Licensing of Group Homes within the Township of Oro - Medonte and to Repeal By -Law No. 2005- 038. c) By -Law No. 2010 -207 A By -law to change the zoning provisions which apply to the lands within Part of Block B, Plan M -9 and Part of Block C, Plan M -9 (former Township of Oro), Township of Oro - Medonte, County of Simcoe (1522417 Ontario Limited) Roll # 4346 -010- 003 -20700 and 4346- 010 - 003 - 20800. d) By -Law No. 2010 -208 A By -law to Amend Schedule "A" of By -law No. 2004 -119, A By -law to Prohibit the Use of Motorized Vehicles on Highways within the Township of Oro - Medonte And to Repeal By -law No. 2005 -004. By -Law 2010 -207 was withdrawn, as a result of deferral on Item 90) Report No. DS 2010 -064, Andria Leigh, Director of Development Services, re: Zoning By -law Amendments 2010 - ZBA -09 & 2010 - ZBA -10 (1522417 Ontario Limited), Part of Block B, Plan M -9 Part of Block C, Plan M -9 (Oro). Motion No. C101215 -44 Moved by Lancaster, Seconded by Meyer Be it resolved that By -Law No. 2010 -205, being a By -law to Authorize the Execution of an Easement Agreement Between The Corporation of the Township of Oro - Medonte And Ronald McCowan be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 19 of 21 Council Minutes — Wednesday, December 15, 2010. Motion No. C101215 -45 Moved by Meyer, Seconded by Coutanche Be it resolved that the following by -laws: b) By -Law No. 2010 -206 A By -law to Require the Licensing of Group Homes within the Township of Oro - Medonte and to Repeal By -Law No. 2005 -038. d) By -Law No. 2010 -208 A By -law to Amend Schedule "A" of By -law No. 2004 -119, A By -law to Prohibit the Use of Motorized Vehicles on Highways within the Township of Oro - Medonte And to Repeal By -law No. 2005 -004. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 16. CONFIRMATION BY -LAW: a) By -Law No. 2010 -209 Being a By -Law to confirm the proceedings of the Council Meeting held on Wednesday, December 15, 2010. Motion No. C101215 -46 Moved by Crawford, Seconded by Evans Be it resolved that By -Law No. 2010 -209, being a by -law to confirm the proceedings of the Council meeting held on Wednesday, December 15, 2010 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 20 of 21 Council Minutes —Wednesday, December 15, 2010. 17. ANNOUNCEMENTS OF INTEREST TO THE PUBLIC: 18.QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 19.ADJOURNMENT: a) Motion to Adjourn Motion No. C101215 -47 Moved by Meyer, Seconded by Lancaster Be it resolved that we do now adjourn at 5:31 p.m. Carried. 9;,42 Mayor, H.S. r 1 r 1l ighes erk, J. g s Irwin Page 21 of 21