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Monday, December 20, 2010
2010 - 2014 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche, arrived at 9:07 a.m.
Councillor Kelly Meyer
Councillor Marty Lancaster
Councillor John Crawford
Councillor Dwight Evans
Time: 9:02 a.m.
Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services;
Shawn Binns, Director of Recreation and Community Services;
Jerry Ball, Director of Transportation and Environmental Services;
Donna Hewitt, Director of Corporate Strategic Initiatives; Richard
Playfair, Director of Fire & Emergency Services; Samah Othman,
Executive Assistant/Corporate Communications Specialist; Tamara
Obee, Manager of Health and Safety, Human Resources.
Also Present: Terry Ruff ell, Mac Shields, Helen MacRae
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
2. ADOPTION OF THE AGENDA:
a) Motion to Adopt the Agenda
Motion No. SC101220 -1
Moved by Coutanche, Seconded by Meyer
Be it resolved that the agenda for the Special Council meeting of Monday, December
20, 2010 be received and adopted.
Carried.
THE TOWNSHIP OF ORO- MEDONTE
SPECIAL COUNCIL
MEETING MINUTES
Council Chambers
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Special Council Minutes — Monday, December 20, 2010.
3. DISCLOSURE OF PECUNIARY INTEREST:
None declared.
4. REPORTS OF MUNICIPAL OFFICERS:
a) Robin Dunn, Chief Administrative Officer, re: 2011 Budget Presentations.
Motion No. SC101220 -2
Moved by Evans, Seconded by Crawford
Be it resolved that the information presented by Robin Dunn, Chief Administrative
Officer, and the Senior Management Team (CAO's Office, Finance, Corporate Services,
Development Services, Recreation and Community Services, Transportation and
Environmental Services), re: 2011 Budget Presentations be received.
Carried.
Motion No. SC101220 -3
Moved by Lancaster, Seconded by Meyer
Be it resolved that the information presented by Robin Dunn, Chief Administrative
Officer and the Senior Management Team (Fire & Emergency Services), re: 2011
Budget Presentations be received.
Carried.
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Special Council Minutes — Monday, December 20, 2010.
b) Report No. DS 2010 -65, Andria Leigh, Director of Development Services re: Horseshoe
Valley Lands — Request for Holding Provision Extension, Concession 4, Part of Lots 3
and 4, Reference Plan 51 R- 30672, Lot 10 (Oro), Township of Oro - Medonte [to be
distributed at the meeting].
Motion No. SC101220 -4
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Report No. DS 2010 -065, Andria Leigh, Director of Development Services, re:
Horseshoe Valley Lands - Request for Holding Provision Extension, Concession 4,
Part of Lots 3 & 4, Reference Plan 51 R- 30672, Lot 10 (Oro), Oro - Medonte, be
received and adopted.
2. That Mr. John Boville, Horseshoe Valley Lands, execute and submit a Letter of
Intent to the Township for the planting of the 11 screening evergreens in the Spring
2011 as identified on Figure 3 of the Shawn P. Watters Spray Analysis Report dated
November 12, 2004.
3. That the appropriate securities be posted with the Township to ensure the Spring
2011 tree plantings.
4. And That the Mr. Boville be advised of Council's decision, under the Director of
Development Services' signature.
Carried.
5. COMMUNICATIONS:
a) Correspondence dated December 10, 2010 from Wayne Wilson, CAO /Secretary-
Treasurer, Nottawasaga Valley Conservation Authority, re: Memorandum of
Understanding (MOU) between the Township of Oro - Medonte, Severn Sound
Environmental Association (SSEA) and the Nottawasaga Valley Conservation Authority
(NVCA) for the Severn Sound Watershed Lands - Update Report.
Motion No. SC101220 -5
Moved by Meyer, Seconded by Coutanche
Be it resolved that the correspondence dated December 10, 2010 from Wayne Wilson,
CAO /Secretary- Treasurer, Nottawasaga Valley Conservation Authority, re:
Memorandum of Understanding (MOU) between the Township of Oro - Medonte, Severn
Sound Environmental Association (SSEA) and the Nottawasaga Valley Conservation
Authority (NVCA) for the Severn Sound Watershed Lands - Update Report be received.
Carried.
Page 3 of 7
Special Council Minutes — Monday, December 20, 2010.
6. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session
Motion No. SC101220 -6
Moved by Crawford, Seconded by Evans
Be it resolved that we do now go in Closed Session at 11:36 a.m. to discuss
• solicitor - client privilege;
• acquisition /disposition of land; and
• personal matters about an identifiable individual.
Carried.
b) Motion to Rise and Report
Motion No. SC101220 -7
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now Rise and Report at 12:44 p.m.
Carried.
c) Robin Dunn, Chief Administrative Officer, re: Solicitor - Client Privilege (Memorandum of
Understanding).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; and Andria Leigh, Director of Development
Services.
Motion No. SC101220 -8
Moved by Crawford, Seconded by Evans
Be it resolved that the confidential correspondence presented by Robin Dunn, Chief
Administrative Officer, re: Solicitor - Client Privilege (Memorandum of Understanding) be
received; And That the CAO proceed accordingly and to expend up to $5,000.00 as an
overrun to the 2010 Approved Budget.
Carried.
Page 4 of 7
Special Council Minutes — Monday, December 20, 2010.
d) Robin Dunn, Chief Administrative Officer, re: Acquisition /Disposition of Land (Small
Crescent).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services;
and Donna Hewitt, Director of Corporate Strategic Initiatives.
Motion No. SC101220 -9
Moved by Meyer, Seconded by Coutanche
Be it resolved that the confidential verbal information presented by Robin Dunn, Chief
Administrative Officer, Andria Leigh, Director of Development Services, Donna Hewitt,
Director of Corporate and Strategic Initiatives, Doug Irwin, Director of Corporate
Services /Clerk, re: Acquisition /Disposition of Land (Small Crescent) be received; And
That staff proceed as directed by Council and report back accordingly.
Carried.
e) '/ouncillor Coutanche, re: Personal Matters About an Identifiable Individual (CAO
'erformance).
The Clerk delegated his authority under Section 228(4) of the Municipal Act, S.O. 2001,
c.25, as amended, with regard to the Closed Session discussion of the December 20,
2010 Special Council Meeting, Agenda Item 6e) [Councillor Coutanche, re: Personal
matters about an identifiable individual (CAO Performance)] to Robin Dunn, Chief
Administrative Officer of the Township of Oro - Medonte.
The following staff was present: Robin Dunn, Chief Administrative Officer.
Motion No. SC101220 -10
Moved by Lancaster, Seconded by Crawford
Be it resolved that the confidential verbal information presented by Councillor
Coutanche, re: Personal matters about an identifiable individual (CAO Performance) be
received.
Carried.
Page 5 of 7
Special Council Minutes — Monday, December 20, 2010.
Motion No. SC101220 -11
Moved by Crawford, Seconded by Evans
Be it resolved that Rule 3.8 of Procedural By -law 2010 -080 be suspended in order to
allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
Council recessed at 12:50 p.m. and reconvened at 1:20 p.m.
Council received the Fire and Emergency Services 2011 Budget Presentation at this
time.
7. CONFIRMATION BY -LAW:
a) By -Law No. 2010 -210 Being a By -Law to Confirm the Proceedings of the Special
Council Meeting Held on Monday, December 20, 2010.
Motion No. SC101220 -12
Moved by Evans, Seconded by Crawford
Be it resolved that By -Law No. 2010 -210, being a by -law to confirm the proceedings of
the Special Council meeting held on Monday, December 20, 2010 be read a first,
second and third time, passed, be engrossed by the Clerk, signed and sealed by the
Mayor.
Carried.
Page 6 of 7
Special Council Minutes — Monday, December 20, 2010.
8. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
9. ADJOURNMENT:
a) Motion to Adjourn
Motion No. SC101220 -13
Moved by Coutanche, Seconded by Meyer
Be it resolved that we do now adjourn at 1:59 p.m.
Carried.
VVIA
- ..f. Irwin
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