01 12 2000 COW Minutes
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TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING
Report No. 2000-01. Wednesday. January 12.2000@9:00 a.m. - Robinson Room
Present:
Mayor Ian Beard
Deputy Mayor Don Bell
Councillor Lillian McConnell
Councillor Ralph Hough
Councillor Neil Craig
Councillor Ron Sommers
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAG; Debbie Mooney, Tax
Collector; Paul Gravelle, Treasurer; Keith Mathieson,
Manager Public Works; Deborah Broderick, Director of
Recreation and Community Economic Development; Ron
Kolbe, Director of Building/Planning; Andria Leigh,
Township Planner; Jerry Ball, Road Superintendent; Paul
Eenhoorn, Fire Chief; Bonita Coons, Manager Special
Projects
Also Present:
Paul Marshall, Staff Sgt. Len Hassberger, Insp. Jim
Dixon, Walter Dickie, A. J. Blauer (Packet and Times),
Brian Binns, Dr. Evan Stone, Rosemary Dunsmore, Carl
Thomas, Grayley (Luke) McWatters, Garth Daniels,
Robert Lamb, Don Hanney
Mayor Beard chaired the meeting and called the meeting to order at 9:10 a.m.
Council recessed for lunch at 12: 15 p.m. and reconvened at 1 :50 p.m.
1. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None.
2. RECEIPT OF ACCOUNTS:
a) Statement of Accounts for the month of December, 1999.
3. DEPUTATIONS:
a) 9:15 a.m.
Mr. Dickie provided background information with respect
to the usage and the users of the Coldwater Curling
Club. The sources of revenue through car draws, raffles
and the sale of Nevada tickets was discussed. Some of
the donations of money, materials and time was outlined
by Mr. Dickie. Council was requested to donate
$40,000.00 towards the construction fund for the
Coldwater Curling Club in 2000.
b) 9:45 a.m.
Inspector James Dixon, Detachment Commander,
Orillia Detachment, reviewed with Council the two roles
of a Community Policing Advisory Committee and a
Community Police Committee. Insp. Dixon indicated the
importance of the OPP being advised through the
Community Police Committee of the day-to-day issues
affecting the municipality. The Community Policing
Advisory Committee is established through legislation
should the municipality desire to have such a committee.
Objectives and priorities of the police are outlined and
discussed at an Advisory Committee meeting.
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c) 10:45 a.m.
Mr. Luke McWatters of Orillia and Surrounding
Communities Resources Network provided information to
Council regarding the objective of the organization whish
is to provide a vehicle for growth for Orillia and
surrounding communities through the development of an
effective and sustainable technology-based resource
network. The reasons for implementing the organization
were outlined as well as the benefits and solutions for
the communities involved.
4. FINANCE, ADMINISTRATION AND FIRE:
a) Report No. BD2000-1, Ron Kolbe, Chief Building Official, re: Building Report
- December 1999 & Year End Summary;
b) Mr. Paul DeVillers, M.P. for Simcoe North, correspondence re: Canada Post
outlet @ Coulson General Store;
c) Mr. Paul DeVi/lers, M.P. for Simcoe North, correspondence re: Closure of
the Canada Post outlet @ Coulson General Store;
d) Mayor Ian Beard, report re: Joint Committee involving Township of Severn,
City of Orillia and Township of Ramara with respect to areas of common
interest;
e) Draft recommendation re: Committee of the Whole - February 23,2000 with
respect to hour of commencement;
f) Report No. ADM2000-1, Jennifer Zieleniewski, CAO, re: Millennium
Projects;
g) Kiwanis Club of Barrie, correspondence, re: Annual Civic Night, Monday,
January 31,2000, South shore Community Centre;
h) Correspondence re: Township Position with respect to Edgar Site
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5. PUBLIC WORKS:
a) Report No. PW99-71, Keith Mathieson, Manager Public Works, re: Mr. Michael
J. Kearns Request for Water Service Hook-up - Robincrest Water System -
Moonstone.
b) Report No. PW99-72, Keith Mathieson, Manager Public Works, re: Orillia and
District Veterinary Services - Site Plan Agreement.
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c) Report No. PW99-73, Keith Mathieson, Manager Public Works, re: Modco Site
Plan Agreement Reduction in Letter of Credit.
d) Report No. PW99-74, Keith Mathieson, Manager Public Works, re: Sprucewood
Estates Phase II & III Reduction in Letter of Credit.
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e) Report No. PW2000-01, Keith Mathieson, Manager Public Works, re:
Sprucewood Estates Phase I, Certificate of Maintenance & Final Acceptance
(Aboveground Works).
f) Report No. PW2000-02, Keith Mathieson, Manager Public Works, re: Craighurst
Estates Subdivision - Certificate of Final Acceptance & Release of Letter of
Credit.
6. COMMUNITY SERVICE:
a) Report No. PR67-99, Deborah Broderick, Director Recreation and Community
Economic Development, re: Trail Usage: CN Trail Usage and Design
Committee.
b) Report No. PR68-99, Deborah Broderick, Director Recreation and Community
Economic Development, re: Design Guidelines: CN Trail Usage and Design
Committee.
7. ADDENDUM:
a) Report No. RDS2000-2, Jerry Ball, Road Superintendent, re: Wings Over
Huronia Airshow;
b) Confidential Report No. PD2000-01, Andria Leigh, Planner, re: O.M.B. Appeal
of Zoning By-law 1999-133 (Former Moonstone Office) (To Be Held In Camera);
c) Jim Middaugh, AXS Inc., correspondence re: Permit Application 505/99 (To Be
Held In Camera);
d) Jennifer Zieleniewski, CAO, discussion, re: Personnel Matter (To Be Held In
Camera).
Motion No.1
Moved by Sommers, Seconded by Fountain
It is recommended that the agenda for the Committee of the Whole meeting,
Wednesday, January 12, 2000 be adopted as printed and circulated with the
addition of the following:
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e a)
b)
c)
d)
Report No. RDS2000-2, Jerry Ball, Road Superintendent, re: Wings Over
Huronia Airshow;
Confidential Report No. PD2000-01, Andria Leigh, Planner, re: O.M.B. Appeal
of Zoning By-law 1999-133 (Former Moonstone Office) (To Be Held In Camera);
Jim Middaugh, AXS Inc., correspondence re: Permit Application 505/99 (To Be
Held In Camera);
Jennifer Zieleniewski, CAO, discussion, re: Personnel Matter (To Be Held In
Camera).
Carried.
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Motion No.2
Moved by Fountain, Seconded by Sommers
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It is recommended that the Statement of Accounts for the month of December 1999
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totalling $5,096,892.73 be received.
Carried.
Motion No.3
Moved by Sommers, Seconded by Fountain
It is recommended that the correspondence from Mr. Walter Dickie re: Coldwater
Curling Club be received and referred to the Millenium Committee.
Carried.
Motion No.4
Moved by Sommers, Seconded by Fountain
It is recommended that the correspondence from Luke McWatters, The EDEN
Project Inc., be received and referred to staff for a Report.
Carried.
Motion No.5
Moved by McConnell, Seconded by Craig
It is recommended that Report No. PR67-99 by Deborah Broderick, Director
Recreation and Community Economic Development, re: Trail Usage: CN Trail
Usage and Design Committee be received.
Carried.
Motion No.6
Moved by McConnell, Seconded by Craig
It is recommended that Report No. PR68-99 by Deborah Broderick, Director
Recreation and Community Economic Development, re: Design Guidelines: CN
Trail Usage and Design Committee be received.
Carried.
Motion No.7
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Moved by Fountain, Seconded by Sommers
It is recommended that Report No. BD2000-1 by Ron Kolbe, Chief Building Official,
re: Building Report - December 1999 & Year End Summary be received.
Carried.
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Motion No.8
Moved by Sommers, Seconded by Fountain
It is recommended that the correspondence from Mr. Paul DeVi/lers, M.P. for
Simcoe North re: Canada Post outlet @ Coulson General Store be received.
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Carried.
Motion No.9
Moved by Sommers, Seconded by Fountain
It is recommended that the correspondence from Mr. Paul DeVillers, M.P. for
Simcoe North re: Closure of the Canada Post outlet @ Coulson General Store be
received.
Carried.
Motion No. 10
Moved by Fountain, Seconded by Sommers
It is recommended that the report by Mayor Ian Beard re: Joint Committee involving
Township of Severn, City of Orillia and Township of Ramara with respect to areas of
common interest be received and the Joint Committee be hereby endorsed and
authorized, and further that Deputy Mayor Don Bell be authorized to participate in
addition to the Mayor.
Carried.
Motion No. 11
Moved by Bell, Seconded by Sommers
It is recommended that WHEREAS certain members of Council will be attending the
Good Roads/ROMA Conference in the month of February;
AND WHEREAS a conflict exists with respect to a Regular Committee of the Whole
meeting to be held February 23, 2000 and the final day of the conference;
NOW THEREFORE it is recommended that we suspend rule 21 (d) of Procedural
By-law 95-44 in order to allow the meeting to begin past the normal commencement
hour of 9:00 a.m. and commence at 1 :00 p.m.
Carried.
Motion No. 12
Moved by Bell, Seconded by Sommers
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It is recommended that Report No. ADM2000-1, Jennifer Zieleniewski, CAO, re:
Millennium Projects be deferred pending further information being received and
review.
Carried.
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Motion No. 13
Moved by Craig, Seconded by McConnell
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It is recommended that the Township of Oro-Medonte does support an association
with Rejoice 2000 Ecumenical Worship Service and further that staff be authorized
to purchase 500 trees and ribbons for distribution to the community following the
ecumenical service as a portion of Oro-Medonte's millenium events.
Carried.
Motion No. 14
Moved by Fountain, Seconded by Bell
It is recommended that the correspondence from the Kiwanis Club of Barrie re:
Annual Civic Night, Monday, January 31, 2000, Southshore Community Centre be
received and Neil Craig, Don Bell and Ron Sommers be authorized to attend.
Carried.
Motion No. 15
Moved by Bell, Seconded by Sommers
It is recommended that the draft correspondence proposed re: Township Position
with respect to Edgar Site be received and adopted.
Carried.
Motion No. 16
Moved by Fountain, Seconded by Bell
It is recommended that Report No. PW99-71 by Keith Mathieson, Manager Public
Works, re: Mr. Michael J. Kearns Request for Water Service Hook-up - Robincrest
Water System - Moonstone be received and adopted.
Carried.
Motion No. 17
Moved by McConnell, Seconded by Hough
It is recommended that Report No. PW99-72 by Keith Mathieson, Manager Public
Works, re: Orillia and District Veterinary Services - Site Plan Agreement be
received and adopted, and the Treasurer be authorized to refund Mr. Webb his cash
deposit in the amount of $928.60.
Carried.
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Motion No. 18
Moved by McConnell, Seconded by Craig
It is recommended that Report No. PW99-73 by Keith Mathieson, Manager Public
Works, re: Modco Site Plan Agreement Reduction in Letter of Credit be received
and adopted, and the Treasurer be authorized to reduce the Letter of Credit by
$68,032.80 for a balance of $7,559.20 to be retained by the municipality.
Carried.
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Motion No. 19
Moved by Craig, Seconded by McConnell
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It is recommended that Report No. PW99-74 by Keith Mathieson, Manager Public
Works, re: Sprucewood Estates Phase II & III Reduction in Letter of Credit be
received and adopted.
Carried.
Motion No. 20
Moved by Hough, Seconded by McConnell
It is recommended that Report No. PW2000-01 by Keith Mathieson, Manager Public
Works, re: Sprucewood Estates Phase I, Certificate of Maintenance & Final
Acceptance (Aboveground Works) be received and adopted, and the Treasurer be
authorized to release the remaining Letter of Credit for Phase 1, and further that the
appropriate By-law be brought forward for Council consideration.
Carried.
Motion No. 21
Moved by Craig, Seconded by Hough
It is recommended that Report No. PW2000-02 by Keith Mathieson, Manager Public
Works, re: Craighurst Estates Subdivision - Certificate of Final Acceptance &
Release of Letter of Credit be received and adopted and the Treasurer be
authorized to release the remaining Letter of Credit for Craighurst Estates
Subdivision, and further that the appropriate By-law be brought forward for Council
consideration.
Carried.
Motion No. 22
Moved by Craig, Seconded by McConnell
It is recommended that Report No. RDS2000-2 by Jerry Ball, Road Superintendent,
re: Wings Over Huronia Airshow be received and adopted.
Carried.
Motion No. 23
Moved by Craig, Seconded by McConnell
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It is recommended that we do now go In Camera @ 2:30 p.m. to discuss a legal
issue and personnel matter.
Carried.
Motion No. 24
Moved by Craig, Seconded by Hough
It is recommended that we do now Rise and Report from In Camera @ 3:05 p.m.
Carried.
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Motion No. 25
Moved by Hough, Seconded by McConnell
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It is recommended that confidential Report No. PD2000-01 by Andria Leigh,
Planner, re: potential O.M.B. appeal of Zoning By-law 1999-133 (former Moonstone
Office) be received and adopted.
Carried.
Motion No. 26
Moved by Hough, Seconded by Craig
It is recommended that the correspondence from Jim Middaugh, AXS Inc. re:
Permit Application 505/99 be received.
Carried.
Motion No. 27
Moved by Craig, Seconded by Hough
It is recommended that we do now adjourn at 3:30 p.m.
Carried.
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Mayor, Ian Bear
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Lynda Aiken, Clerk
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