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12 15 2010 Council AgendaPage Township of Proud Heritage, Exciting Future THE TOWNSHIP OF ORO- MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS Wednesday, December 15, 2010 9:00 a.m. 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: 2. ADOPTION OF THE AGENDA: a) Motion to Adopt the Agenda 3. DISCLOSURE OF PECUNIARY INTEREST: 4. MINUTES OF COUNCIL: a) Minutes of Council meeting held on Wednesday, December 8, 2010. 5. MINUTES OF COMMITTEES: None. 6. RECOGNITION OF ACHIEVEMENTS: a) W.R. Best Public School Choir Presentation. 7. PUBLIC MEETINGS: None. 8. DEPUTATIONS: 5 -10 a) 9:00 a.m. Randy and Jason Forbes, Hilltop Storage, re: Zoning, Business Development, Vacancy Allowance and Interest and Penalty Relief. b) 9:10 a.m. Edward Brassington, re: Effect of Property Tax Increase on Local Business Owners. 9. REPORTS OF MUNICIPAL OFFICERS: 11 -15 a) Report No. CAO 2010 -12, Robin Dunn, Chief Administrative Officer, re: Corporate Communications During an Election Year. 16 -21 b) Report No. CAO 2010 -13, Robin Dunn, Chief Administrative Officer, re: Community Outreach: Township News Page — RFQ Results. 22 -23 c) Report No. FI 2010 -017, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO, re: Statement of Accounts — October 31, 2010. 24 -25 d) Report No. FI 2010 -018, Paul Gravelle, Director of Finance /Treasurer /Deputy CAO, re: Statement of Accounts — November 30, 2010. Page 1 of 218 Page 9. REPORTS OF MUNICIPAL OFFICERS: 26 -33 e) Report No. CS2010 -30, Doug Irwin, Director of Corporate Services /Clerk, re: Sarjeant Easement Request [to be distributed at the meeting]. 34 -38 f) Report No. CSI 2010 -03, Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Township of Oro - Medonte "Green Initiatives" Summary Report. 39 -42 g) Report No. CSI 2010 -04, Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Co- operative Purchasing Opportunities. 43 -56 h) Report No. CSI 2010 -05, Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Economic Development Activities —July —December 2010. 57 -63 i) Report No. CSI 2010 -06, Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Corporate Strategic Planning Process. 64 -78 j) Report No. CS12010 -07, Donna Hewitt, Director of Corporate and Strategic Initiatives, re: Grant Opportunities. 79 -88 k) Report No. DS2010 -060, Andria Leigh, Director of Development Services, re: Planning Status Report - December 2010. 89 -92 1) Report No. DS2010 -061, Andria Leigh, Director of Development Services, re: Fourth Quarter Building Division Report. 93 -94 m) Report No. DS2010 -062, Andria Leigh, Director of Development Services, re: 2010 Reserve —Ontario Municipal Board (OMB) Appeals. 95 -103 n) Report No. DS 2010 -063, Andria Leigh, Director of Development Services, re: Zoning By -law Amendment 2010 - ZBA -03, 2187459 Ontario Limited (Aero Sales), Part of Lot 20, Concession 10, 74 School House Road. 104 -111 o) Report No. DS 2010 -064, Andria Leigh, Director of Development Services, re: Zoning By -law Amendments 2010 - ZBA -09 & 2010 - ZBA -10 (1522417 Ontario Limited), Part of Block B, Plan M -9 Part of Block C, Plan M -9 (Oro) [refer to item 15 c)]. 112 -121 p) Report No. RC2010 -26, Shawn Binns, Director of Recreation and Community Services, re: Oro - Medonte Firefighters Association. 122 -132 q) Report No. RC2010 -27, Shawn Binns, Director of Recreation and Community Services, re: Mitchell Square Women's Institute Association. 133 -135 r) Report No. TES2010 -23, Jerry Ball, Director of Transportation and Environmental Services, re: Tree Management [to be distributed at the meeting]. 10. REPORTS OF MEMBERS OF COUNCIL: None. 11. CONSENT AGENDA: 136 -147 a) Minutes of Barrie Public Library meeting held on October 28, 2010. Staff Recommendation: Receive. Page 2 of 218 Page 12. COMMUNICATIONS: 148 -157 a) Correspondence dated November 19, 2010 and December 7, 2010 from Paul Merrick, Bratty and Partners, LLP, re: Modco Investments Ltd. Part of Block A, Plan M -30, designated at Part 1 on Plan 51 R -37169 and Part of Block B, Plan M -30, designated as Part 1 and 2 on Plan 51 R- 37180, Township of Oro - Medonte. 158 b) Correspondence dated November 4, 2010, Janet A. Nyhof, Deputy Clerk,City of Orillia, re: Appointment to the Orillia Public Library Board. 159 -170 c) Correspondence dated October 26, 2010 from Gayle Wood, CAO, Lake Simcoe Region Conservation Authority, re: Appointments to the Lake Simcoe Region Conservation Authority Board of Directors [additional information available from the Clerk's Office]. 171 -173 d) Correspondence dated November 5, 2010, Wayne Wilson, CAO /Secretary Treasurer, Nottawasaga Valley Conservation Authority, re: Appointment of Members to the Nottawasaga Valley Conservation Authority Board of Directors. 174 -176 e) Correspondence dated December 8, 2010 from Keith Sherman, Executive Director, Severn Sound Environmental Association, re: Request to Appoint Deputy Mayor Hough to Severn Sound Environmental Association Board of Directors. 177 -179 f) Correspondence dated December 1, 2010, Carol McAulay, Associate Director, Simcoe County District School Board, re: Accommodation Review Committee (ARC) - Community Representation. 180 -206 g) Correspondence dated October 21, 2010 from Keith Sherman, Executive Director, Severn Sound Environmental Association, re: 2011 Tree Seedling Distribution Project - Municipal Participation 2011. 13. NOTICE OF MOTIONS: 14. CLOSED SESSION ITEMS: a) Motion to go In Closed Session b) Motion to Rise and Report c) Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management). d) Councillor Coutanche, re: Personal matters about an identifiable individual (CAO Performance). e) Doug Irwin, Director of Corporate Services, re: Personal matters about an identifiable individual (Committee of Adjustment Membership). f) Doug Irwin, Director of Corporate Services, re: Personal matters about an identifiable individual (Lake Simcoe Regional Airport Inc. Board of Directors Membership). Page 3 of 218 Page 14. CLOSED SESSION ITEMS: g) Robin Dunn, Chief Administrative Officer, re: Aquisition /disposition of land (Pine Ridge). h) Tamara Obee, Manager of Health and Safety, Human Resources, re: Personal matters about an identifiable individual (Fire and Emergency Services). [Addenda] 15. BY -LAWS: 207 -209 a) By -Law No. 2010 -205 A By -law to Authorize the Execution of an Easement Agreement Between The Corporation of the Township of Oro - Medonte And Ronald McCowan. 210 -214 b) By -Law No. 2010 -206 A By -law to Require the Licensing of Group Homes within the Township of Oro - Medonte and to Repeal By -Law No. 2005 -038. 215 -216 c) By -Law No. 2010 -207 A By -law to change the zoning provisions which apply to the lands within Part of Block B, Plan M -9 and Part of Block C, Plan M -9 (former Township of Oro), Township of Oro - Medonte, County of Simcoe (1522417 Ontario Limited) Roll # 4346- 010 -003- 20700 and 4346- 010 - 003 - 20800. 217 d) By -Law No. 2010 -208 A By -law to Amend Schedule "A" of By -law No. 2004 -119, A By -law to Prohibit the Use of Motorized Vehicles on Highways within the Township of Oro - Medonte And to Repeal By -law No. 2005 -004. 16. CONFIRMATION BY -LAW: 218 a) By -Law No. 2010 -209 Being a By -Law to confirm the proceedings of the Council Meeting held on Wednesday, December 15, 2010. 17. ANNOUNCEMENTS OF INTEREST TO THE PUBLIC: 18. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 19. ADJOURNMENT: a) Motion to Adjourn Page 4 of 218 8a) - 9:00 a.m. Randy and Jason Forbes, H... Nc7 December 15th 2010 Township of Oro Medonte 148 Line 7S Oro, Ont. LOL 2X0 Re: Property Taxes 4346 010 002 06800 0000 Dear Council, The following is a brief outline on my current situation and a partial explanation on how it got to be. In 1997/8 CRC (heating business) had grown to almost 3 million dollars in sales and had 8 -12 employees. By the year 2000, because of internal theft and fraud by my Fathers ex- partners, salesmen and office manager, CRC had been left virtually bankrupt. In the summer of 2001 my Father applied for a building permit and zoning change on McCuaigs property. To my surprise with approximately $68,000 in property tax arrears, the township of Oro granted him the permits to build a self - storage development. Ground broke in November of 2001 and by the spring all money and credit of CRC had been exhausted. The National Bank came in March or early April to for -close on the property. I, not being a financial wizard, just a gas - fitter and hard worker, looked at the numbers I was given and having worked on this property for 12 years at the time thought I could save or keep the property going. The total debt that I was shown was around $650,000.00 and the value of the property was only $850,000.00 with the potential to be $1,500,000.00 after the storage was up and running. Our family obtained bridge financing of $650;000.00 to pay out creditors. I personally, got approved for a $650,000.00 mortgage as long as 1 kept my house on, Cook Street in Barrie. Long story short, the debt and creditors never stopped coming and the.lawsuits against the corporation and interest quickly went close to $1,000,000.00. The personal mortgage I was approved for wasn't enough. At this point I sold my house,.put $60,000.00 of my.own.m.Oney in, got a private first mortgage of $850,000.00 @ 11.5% interest only. Page 5 of 218 8a) - 9:00 a.m. Randy and Jason Forbes, H... A few years go by, I keep working 7 days a week with no personal income, running and operating 2 businesses virtually by myself. Property taxes keep going up and I can't afford to pay them and just ignore them because I don't know any better. Recently married and a starting a family. I get a new mortgage at $1,000,000.00 at 11.5% interest only, pay CRA $30,000.00, pay Oro Township and pay $30,000.00 fees and now I'm even deeper. At this point I had a two year plan to get new mortgage, then Revenue Canada put a $180,000.00 corporate tax lien in place for failing to file and based their assessment on very old sales. Then GST, PST and source deductions followed right behind and with $300,00.00 in liens. This stopped me from being able to get proper financing. We were unable to file everything to date with the different government agencies due to the fact that we were in the middle of having to have numerous years of book keeping redone. The office manager that my father had working for him for over 15 years had been defrauding the company and using the company to make false records of employment for herself, her son and her daughter -in -law so they could all collect unemployment, while working at the same time. She was actually taken from our office January 2002 by the RCMP . This was on the front page of the Barrie Examiner. For whatever reason, CRA didn't have any sympathy for the situation at the time and basically tried to bankrupt us with 3`d party collection, sending letters to our storage customers directing them to pay CRA and not us. In 2006, 2007 and 2008 they took over $45,000 from us using this 3`d party collection method. They also continually threatened jail and audits, causing an extreme amount of pressure and stress on both my wife and I. Now we have been working with Scott Wilson, a partner at Powell Jones. He has control of all our CRA audits and we have gone back to 2000 and redone all our taxes and it has taken the past 3 years. We have received one re- assessment so far, which was originally $180,000.00, now is $1,055.00. (with penalties) This is what they tried ruining our lives over. We were always honest with them, but they didn't care .... we just wanted to make sure everything was done correctly. It cost us a lot of money to do this over the years. Once we have the reassessments done and negotiate our taxes we could get a proper mortgage and put all of this behind us, I would like to keep the property for ever if possible. In the past year we have also had 3 real estate deals fall through because of financing and are currently working on a deal, but even if we get a deal worked out we can't sell until CRA is satisfied and all liens are lifted. This will take us and Powell Jones until spring or early summer think. Page 6 of 218 8a) - 9:00 a.m. Randy and Jason Forbes, H... In the past 4 months I have paid $13,200.00 to the township, that includes todays payment. I propose to start paying $2,500.00 /mo commencing January 15th. I could pay $2,500.00 /mo until such time I secure a new mortgage or sell the property. (I could also service the heaters in the townships garages as they were manufactured by us. I could also put new tube heaters in the stands at the arena to contra against taxes) Regarding vacancy, I never understood that I could apply for vacancy and receive up to 35% of my taxes off. We have had 40 -50% vacancy on entire square footage for the past 10 years. It is for these reasons and more that I am asking for forgiveness and a possible freeze on interest and some relief so that I might work this winter and get proper financing in the spring /summer of 2011. In the fall of 2006 when I increased the mortgage and paid $100k I sat in the treasurer's office and asked about my commercial /industrial designation. I wanted advice on things and wanted to re -zone to commercial in order to convert main building into storage, not to mention industrial zoning is higher taxes. I was informed that the savings was insignificant and why would I re -zone if 1 was going to sell. I never thought about it again. My now ex -wife, also looked into the idea of re- zoning and was told the same thing. After meeting with Shannon Stewart for 5 minutes after my property was being registered for tax sale at the end of the summer, she explained to me that you can apply for vacancy and receive up to 35% off. Wow, this was news to me ... someone giving me advice that could help me. If I had of known more about this vacancy, we could have filed vacancy every year for the past 10 years. CRC would not own any money right now based on what we have paid, including interest. After learning all this I asked Shannon about the commercial /industrial zoning, and within 5 minutes she informed me that I would have saved approximately $6,800 a year, including interest if I had rezoned in the fall of 2006. That's $27,200.00. Again, more helpful information! After all that information from that helpful, wonderful woman my father applied for the vacancy, we had MPAC here 2 weeks later and applied for re- zoning. Apparently it is up to council if they want to go back 3 -5 years and honour vacancies based on MPAC's recent assessment, which is as follows if you haven't been informed. I believe the letter from them was sent by Carol MacDunel from MPAC on November 4th. She sent it to the treasurers office. The property has now been re -zoned to 100% commercial which will lower our taxes for 2011. The property has been re- assessed from $1,510,000 to $1,410,00. We were granted vacancy Page 7 of 218 8a) - 9:00 a.m. Randy and Jason Forbes, H... for 2010 at: Value of Vacancy $205,986 Industrial, $267,817 Commercial.... vacancy $473,803. This is approximately 31% vacancy for 2010 and at councils discretion apparently you can vote to go back up to 5 years. At the least, I hope to qualify for $6,800 x 4 years for the re- zoning and the $11,000 for vacancy for last year plus interest and hopefully go back 3 years on vacancy and give me a real chance at paying the rest with new financing. The $5,600 /month is way too much for me to handle, because Revenue Canada has kept up on my tax sale issues and seeing that I started paying the township. She figures she wants half that money until such time as I am filed up to date and re- assessed, so I propose to pay Oro Township $2,500 /month and that will allow me to pay CRA $2,000 /mo +. I am currently working on a possible mortgage with Coldwell Bankers. I feel that I know have all the tools and knowledge to run this operation, it's too bad I have had to learn from so many mistakes, but I really don't want to sell the property ever. I would like to think my grandchildren would have a great future if the property stayed in my family. Thank you for your consideration. look forward to your decisions and please feel free to contact me for further information. Kindest Regards, Jason Forbes & Family. Page 8 of 218 8a) - 9:00 a.m. Randy and Jason Forbes, H... Monthly Expenses: 1St mortgage $9,250.00 (11.5 %) 2nd mortgage $500.00 (12 %) Hydro $1,000.00 Truck Payment $600.00 Gas $400.00 Insurance - Property $400.00 Insurance - Vehicle $200.00 Legal Settlement $500.00 Lawyer Payment $500.00 ($8,000.00 remaining) Accounting - -P /J $500.00 ($14,000.00 remaining) Fuel Expenses $250.00 Telephones $400.00 Internet /Email $100.00 Total $14,600.00 This obviously doesn't include property taxes, that would be an additional $3333.33 (approx) .... it also doesn't include any salaries, living expenses, maintenance, advertising, etc. The storage facility only brings in approx. $12,000.00 /mo.... Page 9 of 218 8a) - 9:00 a.m. Randy and Jason Forbes, H... f, w Head Office 0 Branch Office ❑ Branch Office. :]Branch Office ❑ Branch Office 71 Branch Office 241 Mints Point Rd 138 Mississaga St W 452 Victoria St. 1000 Innisfil Bch Rd 104 Welham Rd 41 Hughes St. Barrie, Ontario Orillia, Ontario Alliston, Ontario Innisfil, Ontario Barrie, Ontario Callingwzod, Ont. UN 4C4 L3V 3B3 L9R 138 L9S 2B5 UN 9A1 L9Y OW7 Ph 705- 739 -1300 Ph 705 -3304040 Ph 705435 -4488 Ph 705- 431 -7771 Fx 705- 739 -1330 Fx 705 - 3304050 Fr 7054354770 Fx 705431 -5633 Dec. 10, 2010 To Whom It May Concern: This letter is intended as a character reference for Mr. Jason Forbes whom I have known for approximately 8 years, during which time we have formed a friendship wherein Jason has felt comfortable enough to discuss with me his tax situation and past problems. I feel that Jason kind of inherited a very big mess and as he moves forward through it all if he could get a proper mortgaging and/or fmancial amalgamation for his situation that he would be able to resolve his problems. Jason has had lots of interest in the property but nothing has ever closed for him and I know he did put a lot of effort in to complete a deal. If the decision for Jason is to sell the property, I have suggested to him that he list the property on MLS around the beginning of March, with the hope of having a sale by July. Jason has worked the property for 23 years and is a big part of the community. Since this has been his life basically since he was 17 it seems only fitting to me that he should be permitted the opportunity to stay there and prosper, however if it is the opinion of the council that Jason should sell the property January 3`d, then we will put forward our best efforts to sell it immediately, subject to market conditions. I wish him luck and all the best in the New Year. Sincerely, Bill Kindou Broker of Record i Page 10 of 218 9a) - Report No. CAO 2010 -12, Robin Dunn, 7�vw "Ship cif REPORT �� Proud Heritage, Exciting Facture Report No. CAO 2010 -12 To: Council Prepared By: Samah Othman Meeting Date: December 15, 2010 Subject: Corporate Communications During an Election Year Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action xX For Information Only It is recommended that: 1. THAT Report No. CAO 2010 -12 be received and adopted; 2. AND THAT the Corporate Communications During an Election Year Policy be adopted. BACKGROUND: Pursuant to the provisions of the Municipal Elections Act, 9996, a municipality is prohibited from contributing to any person for his or her election campaign. ANALYSIS: It is necessary to establish guidelines on the appropriate use of corporate communications during an election period to protect the interests of both the Members of Council and the Corporation. A policy to provide appropriate communications behavior during a municipal election in adherence to the Municipal Elections Act, 1996 is prepared for Council consideration. FINANCIAL: N/A Corporate Communications December 15, 2010 Report No. CAO 2010 -12 Page 1 of 2 Page 11 of 218 9a) - Report No. CAO 2010 -12, Robin Dunn, POLICIES /LEGISLATION: Municipal Elections Act, 1996 Canadian Radio - Television and Telecommunications Commission POL- ADM -11 Use of Corporate Resources for Election Purposes Policy CONSULTATIONS: ATTACHMENTS: Corporate Communications During and Election Year Policy LINKAGE TO COUNCIL MANDATE AND CUSTOMER SERVICE: N/A CONCLUSION: Adherence to the policy will ensure that all candidates receive equal opportunity to campaign without contravention of the Municipal Elections Act, 1996. Further, nothing in the policy shall prohibit a member from performing their job as a councillor, nor impede them from representing the interests of their constituents. It is recommended that the Township of Oro - Medonte Council adopt the Corporate Communications During an Election Year Policy. Respectfully submitted: L!SEa m man Corporate Communications Specialist SMT Approval / Comments: I C.A.O. Approval / Comments: Corporate Communications December 15, 2010 Report No. CAO 2010 -12 Page 2 of 2 Page 12 of 218 0 W I' Proud Heritage, Exciting 1 =suture 9a) - Report No. CAO 2010 -12, Robin Dunn, Policy Department/Section Policy # Administration POL -ADM- Corporate Communications Subject Enacted by Council: Corporate Communications Motion # During an Election Year PURPOSE Pursuant to the provisions of the Municipal Elections Act, 1996, a municipality is prohibited from contributing to any person for his or her election campaign. The purpose of this policy is to establish appropriate communications behavior during a municipal election that will ensure all candidates receive equal opportunity to campaign without contravention of the Municipal Elections Act, 1996, while ensuring that staff support the existing elected representatives of the Corporation in carrying out their duties. This policy shall not preclude a Member of Council from performing their job as a councillor, nor impede them from representing the interests of their constituents. This policy does not replace or override the Use of Corporate Resources for Election Purposes Policy POL- ADM -11, enacted by Council on January 13, 2010. SCOPE This policy applies specifically to employees whose role requires them to interact with elected representatives, candidates and /or the media. DEFINITIONS Township /Corporate Refers to the Township of Oro - Medonte CAO's Office/ Refers to Corporate Communications and /or Corporate Corporate Communications Communications Specialist and /or Administrative Assistant. Page 1 of 3 Page 13 of 218 9a) - Report No. CAO 2010 -12, Robin Dunn, Senior Management Team A team of individuals comprised of the head of each department. Specifically, the following positions: Chief Administrative Officer, Director, Finance/Treasurer /Deputy CAO; Director, Transportation & Environmental Services; Director, Corporate Services /Clerk, Director, Corporate & Strategic Initiatives; Director, Recreation & Community Services, Director, Development Services; Director, Fire & Emergency Services; Manager, Health & Safety and Human Resources. Candidate Person nominated for an office by filing nomination papers with the Clerk's office, in person or by an agent, as per section 33(1) of the Municipal Elections Act. Township Resources Refers to all Township equipment, supplies, services, including internet access and cellular telephone accounts, and staff. Resources also refers to Township letterhead, business cards, logo and crest, photos taken and which are the property of the Township, as well as email accounts, notebook computers, and telephone lines. Interview Requests Requests made to the Township from members of the media, for information or quotations on a topic(s) related to Township events, incidents, or issues. All Candidates Meeting Meeting(s) organized by a group not affiliated with any particular candidate(s) to which all candidates running in the Municipal Election are invited to participate. The purpose of defining an Election Period is to ensure that existing Council members running for another term do not use their role as an elected official to the benefit of their campaign. It will also allow them to concentrate on their campaign while still representing their constituents in an impartial manner. Election Period The period of time set by the Canadian Radio - Television and Telecommunications Commission (CRTC) which begins two months prior to the election date, and ending on the date the election is held, as per section 2(b) of the CRTC's: A Policy with Respect to Election Campaign Broadcasting. Page 2of3 Page 14 of 218 9a) - Report No. CAO 2010 -12, Robin Dunn, POLICY Candidates may not use the services of any Township staff to assist in any communication activity related to the preparation or distribution of campaign related materials or events. Nor shall the candidates distribute media releases, newsletters or other correspondence materials using the Township's Corporate Communications staff or other departmental staff. During the Election Period, interview requests will be directed to Corporate Communications and arranged with the respective Senior Manager, no comments will be made on the election, or how the topic may be impacted by the election. Interview requests of existing council members that the Chief Administrative Officer deems to be of a political nature, will be given the candidate's personal contact information. During the Election Period, requests for meetings with elected officials that are deemed by the Chief Administrative Officer to be of a political nature, will be deferred until after the election. In the event that such meetings cannot be postponed, the Chief Administrative Officer or delegate (member of the Senior Management Team) will act as the host of the meeting. During the Election Period, Township advertising material will remain factual with no references to content of a political nature; With the exception to information on All Candidates Meetings, voting locations, voter turnouts, how to nominate a candidate, and other non - political topics, as approved by the Clerk. PROCEDURE All media and advertising requests must be submitted to Corporate Communications for approval prior to publication or release. 2. The Clerk's office shall have the final approval of all election related information, made on behalf of the Township, for publication. It is the responsibility of the person(s) making the request to ensure the information has been submitted correctly and has been approved for publication. RESPONSIBILITIES The CAD's office, has overall responsibility to manage and monitor compliance to this policy through ongoing liaison and approval by the Clerk, as the Returning Officer administering the municipal election. This policy may be reviewed prior to and /or following an election period and updated as required. Page 3of3 Page 15 of 218 9b) - Report No. CAO 2010 -13, Robin Dunn, 70Wtlship of. REPORT 0 �� Proud Heritage, Exciting ,Future Report No. CAO 2010 -13 To: Council Prepared By: Samah Othman Meeting Date: December 15, 2010 Subject: Community Outreach: Township News Page — RFQ Results Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action XX For Information Only It is recommended that: 1. THAT Report No. CAO 2010 -13 be received and adopted; 2. THAT contract RFQ — CAO 2010 -01 Community Outreach: Township News Page be awarded to Metroland Media Group; 1 THAT the respective media group be notified of Council's decision; 4. AND THAT a Corporate Advertising Policy be brought forward at a future Council meeting. BACKGROUND: At the Council meeting of November 10, 2010, Council authorized the release of the Request for Quotation for the Township's News Page to enhance external communications. The Request for Quotation was released on November 15, 2010 by email to our media contacts and posted on the Township's website. Corporate Communications received a total of three (3) quotations from media outlets that cover our region. The quotations were opened on Tuesday, November 30, 2010 at 3:15 PM that were received by the following: 1. Sun Media — A Quebecor Media Company bidding on behalf of The Barrie Examiner and The Orillia Packet & Times. 2. Metroland Media Group — North Media bidding on behalf of The Barrie Advance, Orillia Today and The Midland Mirror. 3. Focus 50+ News Magazine bidding as an independent monthly free publication Corporate Communications Report No. CAO 2010 -13 December 15, 2010 Page 1 of 4 Page 16 of 218 9b) - Report No. CAO 2010 -13, Robin Dunn, ANALYSIS: The Community Outreach Township News Page is an opportunity to supplement the North Simcoe Community News and enhance the Township's external communications, while offering increased opportunities to advertise classified ads together with potentially reducing corporate advertising expenditures Due to the Township's large geographical area, we are challenged with ensuring that our message is covered Township -wide while receiving the same level of exposure. As a result, it is necessary to advertise with a Media Group that covers our area with more than one (1) publication. The cost and distribution varied between each of the submissions and are summarized below: Company Publications Frequency of Distribution Cost Name Publication (s) Metroland Barrie Advance Weekly: Tuesday & Thursday O -M Households $1751.50 taxes Media Group 2,385: Total 52,500 incl. full colour page in Barrie Advance & Orillia Today Weekly: Thursdays only O -M Households Orillia Today 3,050: Total 24,000 Midland Mirror Weekly: Thursdays only Reach desired $2316.50 taxes neighbouring incl. full colour communities page in all three outside Oro- publications Medonte, including Tay and Tiny, Total including the above 97,500 Sun Media Barrie Examiner Paid subscription Mon. -Sat. O -M Households $1356 taxes Group Free paper on Thursday 448: Total 52,000 incl. full page Orillia Packet Paid subscription Mon. -Sat. O -M Households $1209.10 taxes and Times Free paper on Thursday 400: Total 23,200 incl. full page Midland Free Weekly: Wednesdays only Total 19,235 $953.72 taxes Press incl. full page Focus 50+ Focus 50+ Monthly Total 11,000 $1271.25 taxes News Magazine throughout Simcoe incl. full page County Since Metroland Media offered the lowest quote Medonte households, it Group be accepted. Corporate Communications Report No. CAO 2010 -13 Group satisfies the legislative definition of a newspaper, and distributes their respective publications to more Oro - is recommended that the quotation from Metroland Media ber 15, 2010 Page 2 of 4 Page 17 of 218 9b) - Report No. CAO 2010 -13, Robin Dunn, The intent is to commit to a one (1) year contract with an annual assessment of the impact and value of the Township News Page, conducted by Township staff at the end of 2011. FINANCIAL: Excluding the costs for the North Simcoe Community News, the 2009 and 2010 corporate advertising expenditures were approximately $25,000 per year. By establishing a venue to advertise job postings, tenders and meeting notices in a paid subscription media group newspaper(s), it will potentially allow for a corporate net savings of approximately $5000.00 per year. It is recommended that the quotation from Metroland Media Group be accepted at the cost of $1751.50 (taxes included) monthly for a full colour page in both the Barrie Advance and Orillia Today, for a total cost of $21,018.00 for the year. POLICIES /LEGISLATION: Legislation Act, 2006, S.O. 2006, c. 21, Sched. F "Newspaper ", in a provision requiring publication, means a document that, a) is printed in sheet form, published at regular intervals of a week or less and circulated to the general public, and b) consists primarily of news of current events of general interest; ( "journal ") CONSULTATIONS: ATTACHMENTS: LINKAGE TO COUNCIL MANDATE AND CUSTOMER SERVICE: The recommendations included in this staff report support Council's Mandate and the Township's Customer Service Visions and Values. Corporate Communications December 15, 2010 Report No. CAO 2010 -13 Page 3 of 4 Page 18 of 218 9b) - Report No. CAO 2010 -13, Robin Dunn, CONCLUSION: The Community Outreach Township News Page represents the opportunity to enhance the Township's profile and communication with its residents and businesses while potentially reducing advertising costs across the corporation. It is recommended that the quotation from Metroland Media Group be accepted and staff be authorized to proceed with the release of a monthly Township News Page. Furthermore, staff to bring forward a Corporate Advertising Policy for Council's consideration. Respectfully s Samah Othma Corporate Communications Specialist SMT Approval / Comments: I C.A.O. Approval / Comments: Corporate Communications December 15, 2010 Report No. CAO 2010 -13 Page 4 of 4 Page 19 of 218 9b) - Report No. CAO 2010 -13, Robin Dunn, ... 12/20/2010 3 Township o(� Proud Heritage, Exciting Future Township of Oro- Medonte Community Outreach: Township News Page RFQ Results December 15, 2010 Council Meeting Community Outreach: Township News Page _ �,..� RFQ Results Townshipaf'�� P—'d Heritage, Exciting Future PURPOSE Opportunity to communicate Township related information in a consistent and controlled manner Proactive approach in getting our message out to our community: secure and effective Opportunity to reduce corporate advertising costs and streamline the process 1 Page 20 of 218 9b) - Report No. CAO 2010 -13, Robin Dunn, ... 12/20/2010 Community Outreach: Township News Page RFQ Results �f�0��?�IL�Uf2tPi Pn .,J Hrrtrq�,r, F... -r lLrg Fr - SELECTION CRITERIA Legislation Act, 2006 — "Newspaper" Distribution to Oro - Medonte households and total per publication Circulation and coverage Township -wide Cost of monthly page in comparison with circulation and distribution Community Outreach: Township News Page J� RFQ Results Ffm 0�Oo% f Proud Heritage, Exciting Future RESULTS Received three (3) quotes from media outlets Focus 50+ did not meet legislation requirements Both Media Groups: Metroland and Sun Media met ourneeds Ira Page 21 of 218 9c) - Report No. Fl 2010 -017, Paul Gravell... 'Iownsin' of REPORT Proud Heritage, Exciting Future Report No. 171 2010-017 To: Committee of the Whole Prepared By: Janice MacDonald Meeting Date: December 15, 2010 Subject: Statement of Accounts — October 31, 2010 Motion # AC00623 Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only XX It is recommended that: 1. That Report No. FI 2010 -017 is received. 2. The accounts for the month of October 2010 totalling $ 1,483,306.86 are received. BACKGROUND: Following is the statement of accounts for the month of October. Batch No. Date Amount Cheque Registers: AC00621 October 06, 2010 312,428.36 AQ00444 October 07, 2010 185.00 AC00623 October 14, 2010 88,884.01 AC00624 October 20, 2010 190,157.12 AC00625 October 27, 2010 621,587.31 A000445 October 28, 2010 220.00 AC00626 October 29, 2010 14,265.00 Payroll: PR00526 October 09, 2010 119,962.47 PR00529 October 23,2010 130,499.20 $ 1,227,726.80 $ 250,461.67 FINANCE December 15, 2010 Report No. 2010 -017 Pagel of 2 Page 22 of 218 9c) - Report No. Fl 2010 -017, Paul Gravell... Credit Card Registers: AE00307 October 26, 2010 248.50 AE00308 October 26, 2010 50.00 AE00309 October 26, 2010 1,109.00 AE00310 October 26, 2010 125.00 AE00311 October 26, 2010 276.21 AE00312 October 26, 2010 332.60 AE00313 October 26, 2010 1,177.73 AE00314 October 26, 2010 1,517.58 AE00315 October 26, 2010 281.77 $ 5,118.39 Total: $ 1,483,306.86 ATTACHMENTS: Cheque Registers. CONCLUSION: That the accounts for the month of October are received. Respectfully submitted: kcw-� Janice- acDonald, Accounting Clerk SMT Approval / Comments: C.A.O. Approval / Comments: FINANCE December 15, 2010 Report No. 2010 -017 Page 2 of 2 Page 23 of 218 9d) - Report No. FI 2010 -018, Paul Gravell... Tc h' of REPORT Proud Heritage, Exciting Future Report No. FI 2010 -018 To: Committee of the Whole Prepared By: Janice MacDonald Meeting Date: December 15, 2010 Subject: Statement of Accounts — November 30, 2010 Motion # AC00628 Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only NX It is recommended that: 1. That Report No. FI 2010 -018 is received. 2. The accounts for the month of November 2010 totalling $ 2,107,511.65 are received. BACKGROUND: Following is the statement of accounts for the month of November. Batch No. Date Amount Cheque Registers: AC00627 November 03,2010 373,922.77 AQ00446 November 04, 2010 2,200.00 AC00628 November 04, 2010 836.59 AC00629 November 10, 2010 3,370.00 AC00630 November 10, 2010 125,457.58 AC00631 November 17, 2010 280,807.46 A000447 November 19, 2010 508.50 AC00632 November 24, 2010 256,131.56 AQ00449 November 24, 2010 129.95 AQ00450 November 25, 2010 9,388.89 AC00633 November 30, 2010 418,595.87 $ 1,471,349.17 FINANCE December 15, 2010 Report No. 2010 -018 Page 1 of 2 Page 24 of 218 9d) - Report No. Fl 2010 -018, Paul Gravell... Payroll: PR00539 October 31, 2010 377,672.23 PR00533 November 06, 2010 122,948.07 PR00536 November 20, 2010 123,396.78 $ 624,017.08 Credit Card Registers: AE00316 November 26, 2010 480.09 AE00317 November 26, 2010 380.90 AE00318 November 26, 2010 1,085.39 AE00319 November 26, 2010 220.00 AE00320 November 26, 2010 4,146.92 AE00321 November 26, 2010 2,649.66 AE00322 November 26, 2010 2,411.92 AE00323 November 26, 2010 770.52 $ 12,145.40 Total: $ 2,107,511.65 ATTACHMENTS: Cheque Registers. CONCLUSION: That the accounts for the month of November are received. Respectfully submitted: kac��( Janice cDonald, Accounting Clerk SMT Approval / Comments: C.A.O. Approval / Comments: FINANCE December 15, 2010 Report No. 2010 -018 Page 2 of 2 Page 25 of 218 9e) - Report No. CS2010 -30, Doug Irwin, Di... 7 hip of fj� . REPORT i Proud Heritage, Exciting Future Report No. CS 2010 -030 To: Council Prepared By: Doug Irwin Meeting Date: December 15, 2010 Subject: Sarjeant Easement Request Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. CS 2010 -030 be received and adopted. 2. That Ms. Sarjeant be granted an easement over the unopened section of Bay Street, described as Parts 1, 6, and Part of Part 2, Plan 51 R- 37583, to construct a driveway for access to her property and Ms. Sarjeant be responsible for the required work and materials. 3. That Ms. Sarjeant be responsible for all associated costs of the easement. 4. That the Clerk bring forward the easement, with conditions to be finalized, for Council's consideration. 5. And that upon registration of the easement, staff proceed with the conditional transfer of the Parts 3, 4, 7 and Part of Part 2, Plan 51 R -37583 to the Couchiching Conservancy. BACKGROUND: On November 29, 2001, Ms. Sarjeant, owner of 2249 Ridge Road West, requested in writing that the Township grant permission to build a laneway over the unopened portion of Bay Street. Corporate Services Report No. CS2010 -030 December 15, 2010 Page 1 of 8 Page 26 of 218 9e) - Report No. CS2010 -30, Doug Irwin, Di... 9(��l At its meeting of January 23, 2002, Council received and adopted Report No. PD2002- 2, and granted permission for Ms. Sarjeant to construct a road access over the unopened portion of Bay Street. Ms. Sarjeant did not proceed with the construction of the road access. At is meeting of August 10, 2010, Council granted an easement over the unopened section of Bay Street to Mr. McCowan to access his property which is adjacent to Ms. Sarjeant's property. At the same meeting, Council consented to Ms. Sarjeant speaking on the matter and confirmed its decision of January 23, 2002, to permit Ms. Sarjeant acess over the unopened portion of Bay Street up to Ridge Road. At its meeting of October 6, 2010, Council received correspondence from Skelton Brumwell, on behalf of Ms. Sarjeant, requesting that access to her lot be established by an easement from the Township. ANALYSIS: Since the October 6, 2010, meeting, staff have been working with Skelton Brumwell to establish the proposed driveway location as to minimize the trees to be cut. Skelton Brumwell provided correspondence dated December 7, 2010, which includes the proposed driveway location. Based on the proposed driveway locatation, the Township's surveyor has been requested to proceed with the depositing of a plan that will split Part 2, Plan 51 R -37583 into 2 parts. The Township will be retaining ownership of the smaller part (Part 1 on the draft plan), and providing an easement to Ms. Sarjeant over this part. The larger part (Part 2 on the draft plan), along with Parts 3, 4 and 7, Plan 51 R- 37583, will be conditionally transferred to Couchiching Conservancy to create a linkage from the Church Woods property on Bay Street to the Ridge Road. Accordingly, it is recommended that Ms. Sarjeant be granted an easement over Parts 1 and 6, Plan 51 R- 37583, and Part of Part 2, Plan 51 R- 37583, designated as Part 1 on the draft plan, with the same conditions as the easement granted over Part 5, Plan 51 R- 37583. FINANCIAL: Ms. Sarjeant would be responsible for all associated costs of the easement, and the required work and materials. POLICIES /LEGISLATION: • Municipal Act, 2001, as amended Corporate Services December 15, 2010 Report No. CS2010 -030 Page 2 of 8 Page 27 of 218 9e) - Report No. CS2010 -30, Doug Irwin, Di... 9�)-]!) CONSULTATIONS: • Director of Transportation and Environmental Services • Skelton Brumwell, on behalf of Mary Jane Sarjeant ATTACHMENTS: • Correspondence dated December 7, 2010 from Skelton Brumwell • Plan 51 R -37583 • Draft Plan prepared by C.T. Strongman Surveying Ltd, Drawing No. C -4992 CONCLUSION: It is recommended that Ms. Sarjeant be granted an easement over Parts 1 and 6, Plan 51 R- 37583, and Part of Part 2, Plan 51 R- 37583, designated as Part 1 on the draft plan, with the same conditions as the easement granted over Part 5, Plan 51 R- 37583. And that Ms. Sarjeant would be responsible for all associated costs of the easement, and the required work and materials. Respectfu su itted: Dougl s IrW irector C porate Services /Clerk C.A.O. Approval / Comments: -Q)-� Corporate Services Report No. CS2010 -030 December 15, 2010 Page 3 of 8 Page 28 of 218 9e) - Report No. CS2010 -30, Doug Irwin, Di... 90q Skelton Brumwell 93 BELL FARM ROAD SUITE 107 BARRIE ONTARIO L4M 5G1 To: Jerry Ball Date: December 7, 2010 TELEPHONE: Driveway Access Easement (7 05) 726 -1141 Mary Jane Sergeant FAX 2249 Ridge Road (705) 726 -0331 From: Gary Bell Subject: Our File: P/N 10 -2417 email mailed k<IfoabmmwzlLCa CONSULTING ENGINEERS Following our site meeting October 5, 2010 and Council's direction October 6, 2010, we AND have undertaken the necessary work to properly establish the driveway easement for Mary PLANNERS Jane Sajeant. We provide the following for your report to Council: Attached is a Driveway Plan which shows the proposed driveway staked out to minimize the trees to be cut. The driveway will follow the historic driveway from the Ridge Road as possible to connect with the existing driveway on Mary Jane Sarjeant's property. The driveway crosses the stream and will require a culvert. A renewal of the Entrance Permit on Simcoe County Road 20 will also be necessary. 2. The Driveway Plan includes a Part for conveyance to the Couchiching Conservancy. This Part is 10 R. (3 m) wide at the Ridge Road and widens, with a 5 m offset, to 10 m to maximize the area beyond the requirements of the driveway as staked. The Driveway Plan also shows a smaller Part to be retained by the Township to be part of the access easement (together with Parts 1 and 6 of 51 R- 37583) requested by Mary Jane Sarjeant. Attached is the quote from the Township's surveyor, C.T. Strongman O.L.S., October 8, 2010 for the cost of a new survey of two parts on Part 2 of 51 R- 37583. Mary Jane Sarjeant will pay the $700 plus GST involved. At our site visit October 26, 2010 it was evident that the proposed driveway will minimize the required tree cutting. You flagged the trees which may he cut for the driveway. Mary Jane Sarjeant will be responsible for the cost of constructing the driveway. On behalf of Mary Jane Satjeant, we ask that Council adopt a resolution, consistent with resolution C100810- 17 adopted August 10, 2010, to provide direction to complete this driveway request_ I will attend the Council Meeting which will consider your report and I request an opportunity to address Council on this matter. This is requested as soon as possible as Mary Jane wants to construct the driveway immediately. Ifyou have any questions, or require further information please call or write to me. Yours truly, SKELTON, BRUMWELLL & ASSOCL4TES INC. Gary Bell, MCIP, RPP Principal Attach Cc Mary Jane Sarjeant TO. _ I TO: I TO: I TO: INITIAL' INITIAL: INITIAL: INITIAL: Corporate Services Report No. CS2010 -030 December 15, 2010 Page 4 of 8 Page 29 of 218 9e) - Report No. CS2010 -30, Doug Irwin, Di... ;1� Email Send reply to: <cts @ctssurveys.ca> From: "Chuck Strongman" <cts @ctssurveys.ca> To: <gbell @skeltonbrumwefl.ca> Subject: Quote for Reference Plan over Part 2, plan 51R-37583 Date sent. Fri, 8 Oct 2010 14:53:21 -0480 Gary, Further to your email, the cost of preparing a new Reference PIan splitting part 2 as discussed would be $700.00 plus HST plus associated disbursements (search and deposit fees). Thanks. Chuck Strongman, OLS C.T. Strongman Surveying Ltd. 4145 Burnside Line, R.R. #4 Orillia, Ontario L3V 6H4 Tel: 705- 329 -0765 Fax: 705 -329 -0424 cts actssurveys.ca Corporate Services December 15, 2010 Report No. CS2010 -030 Page 5 of 8 Page 30 of 218 8 ;o g abed OLOZ `SL aagwe:)ea °ltcb 9e) - Report No. CS2010 -30, Doug Irwin, Di... OSO-OLOZSa "oN modaa saainJaS aLejodaoa . 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L..A 5.—,— t.ww.cal 70"S M' or OW Corporate Services December 15, 2010 Report No. CS2010-030 Page 7 of 8 Page 32 of 218 W. TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE C.T. STRONGMAN SURVEYING Ly➢ 0.k.n. L..A 5.—,— MET= CR MUA ONTARIO = I — � ---- -1-1- D-lam I IL PART 7 Corporate Services December 15, 2010 Report No. CS2010-030 Page 7 of 8 Page 32 of 218 C.T. STRONGMAN SURVEYING Ly➢ 0.k.n. L..A 5.—,— MET= CR MUA ONTARIO = I — � ---- -1-1- D-lam I Corporate Services December 15, 2010 Report No. CS2010-030 Page 7 of 8 Page 32 of 218 9e) - Report No. CS2010 -30, Doug Irwin, Di... PLAN OF SURVEY �UN�E°RTME °B` PLAN 51R- ° TITLES ACT. RECEIVED AND 13EP05NED OF PART OF LOT 2, RANGE 2 DAIS DATE DECEMBER 13, 2010 pO�R 0 A 9 (GEOGRAPHIC TOWNSFEF OF ORO) ----------- —___ TOWNSHIP OF ORO— MEDONTE ----- - - - - -- - e \� l+ se- SiRONG6NN __ mI.¢ omsmar suw[0___ CT 9 g�Si " COUNTY OF SIMCOE ONTARIq LAND SgRVEBR, I �C SCHEDULE OF PARpT�Sp� M1vxf�% � 109 q 10 s SG ae HEiRES PART LDT CON/PWN IPDENiI A m- 1:500 O.o2o na. }� tl C.T. STRONGMAN O.L.S. 2 °miF: sNjzfs- c°`1'scLq anw n<. m 20) 0 DArAACES S COOROINAR3 SHORN ON WS PLAN ARE M METRES \ \ a 'j AND CAN Be COWWRIED 70 FEET OF DIWOING By Gjv0 u w \ C"UOON CANNOT, IN THEMSELVES, BE USED TO \ { m RE- ESTABLISH CORNERS OR EOUNDPRIES SHOWN ON THIS PLAN. BEARINGS ME UM GRID DERWED FROM SPECIFIED CONTROL POINTS ( SOP'S) AND USN ZONE 17, NAD R3 (MRS"( ) -->R,),41! I'WESt LONGRUOE). HAVING A GRID BENNNG OF FOR BEARING COMPARISON, A ROTATION OF PUO'OO' (COUNTER ` -a \� CLOCK WISE) WAS APPLIED TO BEARINGS ON P(AN R- \ O/S7ANCES ON 7N S WAN ARE GROUND OtSZAWES AND CAN BE \ \ F(BJ B COMMUE0 TO GRW DISOACES BY MUCRPCFIW BY THE 0 1 d �"'` � `'✓'f COWSWED SGlE FACTOR CF 0.W9--- >; a °ti°�` ALL ECI MUON ARE PONS (S AND WERE DERIVED FROM \ SPECIFIED CONTROL POINTS (SOP'S) 1 4 2 OR ZONE ,T (81' WEST LONGRGUN MAD B3, CSRS ( - -YR) COORDINATES 1 ACCURACY PER SEC. 14 (2) OF DREG. 2t0 /tG. \ GO POINT 10 NORDIING EASTIHG 10 s \ in .tii s 1 aQ °" 9, ,�,• s Cl N 5� s 1 y :e m \ t.wa1 INW R, / az po \ \ \ e gm 4 M. T1 NOTES aSRmrvOYlt, OER1vFn Fft0» THE F itte. »uR OF wA41 �HEFFIIEOAPL 1 1, W SIR- 3TSB3. W1wHG A BEATING OF NS1'S1'S0^Y, AS SNONN j,we}- oxm�cs R. wcl.slw o L s L s sue`' +. (uas >- oBro,ES R c. RAIwES o L s (clr7 - oD+o1ES auw wH FwcE (vmv)- oEHaN_3 Fosr A »o DARE i11kE LEGEND SURVEYOR'S CERTIFICATE C.T. STRONGMAN SURVEYING LTD. _ENO, -� „A,10,AO IRS RN1 1 �' TM*T� srANBARO IRax Ontario Land Surveyors DAs sH1R* »nw i) rr IN suRaEt .w1 Pvuu aRE cORRM:r ANO AGOwOV10E wnw At46q umsM. Lm. ro e TES 1wx FAR suRNCS AcT. TRB swrvB.RRS Acr, mF GwB mlu aT, m - UFHp1F5 1gpN BM »pUM A4Y THE REGWhTtONS NME UNDER iHG,, R R. No. 9)2 Li4 -BHa N 58 -MNOT6 8UB1N5MN BVi el M(I () 128 -0]BS - P05! 2) THE SURVfl Was COMP{!: -IEp oN TIE 0.av OF T For CTO`+) 328 -G424 - 181016 IRON NBE aiA`-' OOlw»nt5N.- f�) =off »— MAR ©R ORILLIA — ONTARIO uwuuFxr E1»xo ACT rno et 10 C -4992 1ECEMBER .3. zwc a T. smorcNw oNMRlo uNO SUmxroR =v°,,. Pw.,�..v,.,eww ,nTm� °.>a .° Corporate Services Report No. CS2010 -030 December 15, 2010 Page 8 of 8 Page 33 of 218 9f) - Report No. CSI 2010 -03, Donna Hewitt... Townshi' of - REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: Donna Hewitt, Director of CSI 2010 -03 Council Corporate & Strategic Initiatives Meeting Date: Subject: Motion # December 15, 2010 Township of Oro - Medonte "Green Initiatives" Summary Report Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. THAT Report No. CSI 2010 -03 be received. BACKGROUND /ANALYSIS: "Green Initiatives ": In 2007, at the beginning of their current term, Council established a Mission Statement and four Corporate Goals reflective of the issues raised by Oro - Medonte residents. These goals were further defined by Council, the CAO and the Senior Management Team (SMT) in 2008 and were revised to include a fifth goal; that being Financial Stewardship. Of particular note was the reference to the environment and sustainability as common threads amongst these goals. As a result of the establishment of these corporate goals, Council, CAO and SMT aligned work objectives to meet these corporate goals. A number of these objectives reflected the desire by Council to work in a manner that was respectful of the environment - an "Environment First" philosophy was adopted. Members of SMT were encouraged to incorporate a "Green" thinking into their decision making processes and implement initiatives that were in keeping with the "Environment First" philosophy. One of the first and arguably most significant projects implemented, which was designed to reduce the Corporation's negative impact on the Environment, was the aggressive roads paving initiative. This initiative, which over the course of four years (2007- 2010), resulted in the paving of over 185 km CS1 Report No CSI 2010 -03 g Date December 15, 2010 Page 1 of 3 Page 34 of 218 9f) - Report No. CSI 2010 -03, Donna Hewitt... of roads. The positive impact on the environment and operating maintenance costs are numerous including: The purchase and application of oil to control dust — reduced from over $1,000,000 annually to a projected $94,000 in 2011, A reduction in the need for graders from 6 to 2 resulting in a reduction in the amount of fuel consumed and gas emissions produced, Due to the paved surfaces, snow removal in the fall and spring is much faster /easier resulting in less plowing time and therefore less fuel consumption, less gas emissions and improved customer service. The implementation of "Green" initiatives continues to be an objective for all members of the Senior Management Team. A summary of those projects implemented in 2010 is included as Attachment #1 to this report. Highlights include six key areas of documented actions: 1. Improved energy efficiency, 2. Improved air quality through a reduction in emissions, 3. Reduction of waste production and improved handling of contaminated materials, 4. Protection of land through naturalization, 5. Reduction in our negative impact on water quality and 6. Environmental best practice research with regards to Roads maintenance. FINANCIAL: n/a POLICIES /LEGISLATION: n/a CONSULTATIONS: CAO Senior Management Team ATTACHMENTS: Attachment #1 — Green Initiatives Summary — 2010 CSI Report No CSI 2010 -03 g Date December 15, 2010 Page 2 of 3 Page 35 of 218 9f) - Report No. CSI 2010 -03, Donna Hewitt... CONCLUSION: 77-1 Council, through its establishment of Sustainability and Quality of the Environment as Corporate Goals supported by the actions of staff, have achieved success in the implementation of "Green" Initiatives in 2010. While progress has been made in our efforts to incorporate sustainability into our culture, more focused work is necessary. Specifically, development of a coordinated plan, fully supported by Council, which establishes a vision, incorporates & develops "buy in" from staff, establishes priorities, and documents benchmark data for performance measurement purposes would assist in moving the Corporation along the sustainability continuum by integrating sustainable practices and thinking into our daily decision making. Respectfully submitted: Donna Hewitt Director Corporate & Strategic Initiatives C.A.O. Approval / Comments: e� csl Report No CSI 2010 -03 Meeting Date December 15, 2010 Page 3 of 3 Page 36 of 218 9f) - Report No. CSI 2010 -03, Donna Hewitt... Page 37 of 218 CO ai C o C E � C U 0V � UO .�dC O A� y _ 3: _ 0 (0 Q Ca E c,u ) N coN O E S . . .Qa�NL � U � C Q � � ac, � U C � ? 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O[dN Page 37 of 218 �Cn W�U U U m W��U Page 37 of 218 `m s 0 C J 4) R 'a CO W > , D r Q O «- r i —o�ao c L U N p N W cC5 cz O o N �'2N > � OZ E (D C . = ' N _ 0 Q m N U 0 cr 9f) - Report No. CSI 2010 -03, Donna Hewitt... Page 38 of 218 9g) - Report No. CSI 2010 -04, Donna Hewitt... Township of REPORT - Proud Heritage, Exciting Future Report No. To: Prepared By: Donna Hewitt, Director of CSI 2010 -04 Council Corporate & Strategic Initiatives Meeting Date: Subject: Motion # December 15, 2010 Co- operative Purchasing Opportunities Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. THAT Report No. CSI 2010 -04 be received. 2. And that, Staff continues ongoing implementation and monitoring of opportunities to obtain cost efficiencies through co- operative purchasing. BACKGROUND /ANALYSIS: Co- operating Purchasing: In 2007 Council established a Mission Statement and four Corporate Goals reflective of the issues raised by Oro - Medonte constituents. These goals were further defined by Council, the CAO and SMT in 2008 and were revised to include a fifth goal; that being Financial Stewardship with the overall objective for this goal being: "To continue to improve value received in the expenditure of tax dollars as well as maintaining a financial position that is fiscally sound for the Township." Five key elements pertaining to Financial Stewardship were defined and subsequently approved by Council including one which references specifically the concept of co- operative purchasing opportunities: • Maximizing Township's buying power covering goods and services including cooperative purchasing arrangements with other municipalities /public sector organizations. The Director of Corporate & Strategic Initiatives was tasked with exploring opportunities pertaining to co- operative purchasing. Report No CSI 2010 -04 Meeting Date December 15, 2010 Page 1 of 4 Page 39 of 218 9g) - Report No. CSI 2010 -04, Donna Hewitt... A number of co- operative organizations /associations have been identified which offer savings opportunities for the Township at various levels: Ontario Ministry of Government Services: Supply Chain Management (SCM): The SCM organization was developed to: leverage and optimize government procurement of goods and services; identify and implement procurement process improvements; enhance procurement controllership; and provide strategic advice to Management Board of Cabinet on large scale procurements. The primary objective is to meet the government's goal to manage public funds efficiently and effectively and to ensure value for money for the goods and services that are bought by the government. All vendor of record arrangements (VOR) are open to the Ontario Public Sector (OPS) with many also open to the Broader Public Sector (BPS) which includes: all local and regional municipalities; all universities, colleges and post- secondary institutions; all school boards and all health care providers (hospitals, community health centres and community care access locations). The SCM manages vendor of record arrangements (VOR) and client relationships for over 40 commodities covering purchases such as Aviation Fuel; Office Furniture; Office Supplies; Dairy Products; Courier Services and Video Conferencing. The Township of Oro - Medonte is a member of the SCM and currently purchases office supplies and paper products through this program. Georgian Bay Area Public Purchasina Co- operative ( GBAPPC): The GBAPPC is a joint venture initiative which seeks to maximum economic value /benefit for public funds spent for its members through the issuance of common tenders to qualified suppliers. There is no charge for membership and is open to any agency /municipality operating in Simcoe County who qualifies as a Broad Public Sector organization (described above). There are 28 members including 10 lower tier municipalities, the two single tier municipalities and the County itself. Secondary goals of the Co- operative include: sharing of professional procurement procedures; sharing expertise /experience; and developing joint solutions to common problems. The Co- operative meets on a monthly basis to review commodities, pricing and contracts and to engage in professional development activities /presentations. Currently, the GBAPPC members coordinate and manage tenders /contracts for 15 commodities including: Long Distance Services; Customs Brokers; Office Supplies; Toner and Computer Supplies; Photocopiers; Power sweeping; Waste Containers; Janitorial Supplies; Highway Salt; Paper Supplies; Road Patch Products; Catch Basin Cleaning Services; Shredding and Road Sand and Fuel — currently being researched for inclusion. Over the last decade, combined annual savings by the Co- operative has increased from approximately $175,000 to over $800,000, reflecting both the increase in the number of members, improvements in pricing and the addition of commodities. The Township of Oro - Medonte joined the GBAPPC in September 2010 with staff regularly attending monthly meetings. CSI Meeting Date December 15, 2010 Report No CSI 2010 -04 Page 2 of 4 Page 40 of 218 h* - Report No. CSI 2010 -04, Donna Hewitt... Local Authority Services Ltd. (LAS): The LAS was incorporated in 1992 by the Association of Municipalities of Ontario (AMO) and is mandated to work with municipalities, their agencies, boards and commissions, as well as other organizations of Ontario's broader public sector, to assist them in reducing the cost of their expenditures and in increasing their levels of revenues through the principles of economies -of -scale and co- operative procurement efforts. LAS currently offers the following purchasing programs: Electricity Procurement Program; Natural Gas Procurement Program; Group Benefits Program; Home & Auto Insurance Program and they are currently researching a diesel fuel program. Others: There are a variety of industry specific purchasing cooperatives that have been developed to provide benefit to sector specific groups such as the Ontario Education Collaborative Marketplace and the Canadian Office Products Association. Township Opportunities: Members of Senior Management Team responsible for the purchase of product have reviewed the opportunities presented by the SCM and the GBAPPC. In a number of cases, the current contracts negotiated by Township staff are in fact equal to or better than that available through co- operatives (Road Salt for example), reflecting staff's ability to source and negotiate best value contracts. However, in some cases they have determined that financial gains can be made with respect to: Office Supplies: The Township has participated in the Provincial government's Supply Chain Management for the purchase of office supplies and courier services for some time. Given the relatively small volume of supplies purchased by our municipality, restrictions were imposed by the vendor of record. The vendor of record for this commodity was changed as of September 2010. As a result, our savings in the area of office supplies will be in the range of 50 — 75% per annum ($20,000 - $30,000) provided no changes are made by the vendor of record or Supply Chain Management. Long Distance Services: Through the GBAPPC, the Township has the opportunity to contract long distance service at an individual line rate $7 /month less than currently available. Annual savings could be approximately $4,000. Given our current contract we would be in a position to realize on these savings beginning August 2011. Janitorial Supplies: As a result of our membership in the GBAPPC, the Township has been able to negotiate reductions in our janitorial supplies' cost in the order of 20% per annum (approximately $2,000). These savings will benefit the Township effective immediately. Paper Supplies: Through the GBAPPC, the Township has the opportunity to purchase paper supplies at a nominally reduced rate saving us approximately $250 - $350 annually. CSI Report No CSI 2010 -04 ng Date December 15, 2010 Page 3 of 4 Page 41 of 218 9g) - Report No. CSI 2010 -04, Donna Hewitt... Additional Township Opportunities: The following commodities are being evaluated to determine if cost savings are available through the co- operative purchasing options noted above: Group Benefits; Natural Gas; Electricity; and Diesel Fuel. If financial gain can be realized in these areas staff will proceed accordingly and advise Council. FINANCIAL. POLICIES/LEGISLATION: CONSULTATIONS: CAO Senior Management Team ATTACHMENTS: CONCLUSION: There are three co- operative purchasing options available to the Township. At this time annual operating savings in the range of $25,000 - $35,000 can be realized with no additional administrative costs. The following recommendations are offered: • Membership in the GBAPPC should be maintained as both a means of identifying /receiving best value for township purchasing dollars as well as obtaining "free" professional development; • On a regular basis, no less frequent than annual, Township commodity pricing through these co- operative options should be reviewed to determine that best value is being received; • Internal procedures be established to ensure all departments are utilizing consistent product/vendors to optimize savings and improve accountability; this could include evaluating the benefits /potential for centralization of some purchases (for example: fleet maintenance) and the development of an approved vendors list. Respectfully submitted: Donna Hewitt Director Corporate & Strategic Initiatives C.A.O. Approval / Comments: CSI Report No CSI 2010 -04 Meeting Date December 15, 2010 Page 4 of 4 Page 42 of 218 9h) - Report No. CSI 2010 -05, Donna Hewitt... Totvnslni cf REPORT �fY��!G('C�C� /2�� Proud Heritage, Exciting Future Report No. To: Prepared By: Donna Hewitt, Director of CSI 2010 -05 Council Corporate & Strategic Initiatives Meeting Date: Subject: Motion # December 15, 2010 Economic Development Activities — July — December 2010 Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. THAT Report No. CSI 2010 -05 be received. BACKGROUND /ANALYSIS: Economic Development: Economic Development is not one simple, discrete activity but is a variety of individual programs and initiatives, each having multiple stakeholders, specifically selected as part of a comprehensive strategy to address the unique needs and opportunities of the community. A successful strategy must be grounded on a clear understanding of the strengths and weaknesses of the local economy and how the economy is performing within the context of the regional market in which it operates. Economic Development is a process that influences the growth and wellbeing of a community through such means as job creation, job retention, improved tax base and a reasonable life quality. Traditionally economic development is divided between two key areas of activity: business attraction; and business retention. Reflective of the community in question, the emphasis on each of these two activity areas can vary. While the Economic Development Strategy has not yet been finalized, a number of activities have been initiated or advanced during the last half of 2010 as follows: CSI Report No CSI 2010 -05 ng Date December 15, 2010 Page 1 of 5 Page 43 of 218 9h) - Report No. CSI 2010 -05, Donna Hewitt... 1. Economic and Demographic Profile Analysis: In order to better understand the local economy within the larger regional context, an analysis utilizing the Ministry of Agriculture, Food & Rural Affairs' (OMAFRA) Rural Economic Development Data & Intelligence (REDDI) database, Statistics Canada 2006 Census Data and the North American Industry Classification System (NAICS) was completed. See Appendix # 1. 2. Economic Development Strategy: A process to complete the Economic Development Strategy was presented and endorsed by Council on August 10, 2010. This process included the development and execution of a Business Outreach Program which included the execution of a personal interview process with 15 Oro - Medonte Township businesses representing both geographical areas and business sectors not otherwise engaged in the process (Forest Home Industrial Park, Line 4 Industrial Park, Construction, Manufacturing, Agriculture, Culture etc.) The Draft Strategy will be prioritized and approved by Council in early January, with subsequent outreach to local organizations to assist with implementation. 3. Roundtable: A report (CSI 2010 -02 — September 15, 2010) outlining the scope and parameters of an Economic Roundtable was presented and subsequently approved by Council. Explorative discussions have been held with a number of Township business owners to determine interest and expertise. Upon establishment of priorities by Council, the Roundtable and working committees will be established accordingly. 4. Support to local businesses: Assistance and input /advice provided to 17 businesses in the areas of: • Sources of finance options; marketing strategy development; business plan development; referrals to appropriate provincial and county representatives with respect to Tourism and wayfinding signage; Township bylaws; zoning issues; identification of alternative sites etc. 5. Economic Development Materials: Development of and input on a number of business recruitment and retention materials available through the Township office and on -line: Development Charges Summary and Comparative Table; Community Profile; Planning Process Flow chart. Through a partnership with the Economic Development and Tourism staff at the County of Simcoe, the Township of Oro - Medonte will be provided the following resources: • A database of Township businesses complete with interactive mapping capabilities which can be incorporated into our municipal website at no cost. This partnership with the County will CS1 Report No CSI 2010 -05 Meeting Date December 15, 2010 Page 2 of 5 Page 44 of 218 9h) - Report No. CSI 2010 -05, Donna Hewitt... save the Township approximately $2,500 per year. It is expected that the County will complete this project by summer 2011. Access to the County's photograph portfolio of Oro - Medonte Township images. These photos will be useful for inclusion on the Township website and in various print and advertising pieces. It is estimated that this partnership will save the Township approximately $2,000 - $5,000. Use of these photos will begin immediately and as needed. 6. Government Relations and Stakeholder Partnership Development: The Director of CSI has initiated the process of building relationships on behalf of the Township with various stakeholders including: • The Orillia Manufacturers' Association (OMA) where we have been invited to attend OMA Executive meetings, review and provide input on OMA strategic initiatives and planning objectives; • The County of Simcoe's Economic Development Department where we have initiated discussions regarding joint promotional activities pertaining to the Lake Simcoe Regional Airport; • The County of Simcoe's Tourism Department who is currently completing a County -wide cultural mapping project. They have agreed to provide the results of this mapping process at no cost to the Township saving us an estimated $10,000. Further discussions will be held to determine if they will subsequently be funding the development of a cultural plan which could be shared with interested municipalities; • Lakehead University: The Director of CSI has been invited to participate on Lakehead University's ad hoc steering committee exploring the opportunities and process to develop an Industrial Research Park; • Orillia Area Economic Development Collaborative: This is a collaborative of staff from the 4 local municipalities and Rama First Nations responsible for Economic Development who are exploring opportunities to leverage resources in the delivery of shared /common economic development objectives; • Georgian College — Orillia campus: The Director of CSI sits as a member of the Community Advisory Committee for Georgian College, a position she has held for three years. Staff was invited to provide input on the following: • County of Simcoe Economic Development Plan, • City of Orillia Website Development project, • Regional Tourism Organization (RTO) - Region 7 Transition Team members, • Georgian College Skills Development Initiative, • Ontario's Lake Country. In addition, staff has continued regular outreach and networking with: • Ministries of Agriculture, Food & Rural Affairs; Economic Development & Trade; Tourism, Ontario Realty Corporation, • FedDev; FedNor, • MP and MPP responsible for Oro - Medonte Township, • Senior administration for Lakehead University; Georgian College (attended the opening of Lakehead University; regularly attend Lakehead University and Georgian College events), • County of Simcoe Economic Development and Tourism department staff, CSI Report No CSI 2010 -05 Meeting Date December 15, 2010 Page 3 of 5 Page 45 of 218 9h) - Report No. CSI 2010 -05, Donna Hewitt... • Municipal staff responsible for Economic Development (Barrie, Orillia, Springwater, Midland, Collingwood, Innisfil, New Tecumseth, Bradford West Gwillimbury, Bracebridge, Chippewas of Rama First Nation, Ramara, Severn), • Business Servicing Organizations: Georgian Bay Angel Network; CDC — Orillia Area; CFDC — North Simcoe; Ontario Centres of Excellence; Orillia District Real Estate Board; Barrie Enterprise Resource Network; Orillia Manufacturers Association, • Monthly participation at Oro - Medonte Chamber of Commerce Business after 5 events, • Realtors who are actively promoting (buying /selling) commercial properties in Oro - Medonte Township. 7. Staff holds memberships in /seats on: Georgian Bay Resource Alliance Georgian Bay Area Public Purchasing Cooperative Economic Developers Association of Canada Economic Development Corporation of Ontario Simcoe County Regional Economic Development Alliance Orillia Area Economic Development Collaborative FINANCIAL: n/a POLICIES /LEGISLATION: n/a CONSULTATIONS: CAO ATTACHMENTS: Appendix # 1 - Economic and Demographic Profile Analysis CSI Meeting Date December 15, 2010 Report No CSI 2010 -05 Page 4 of 5 Page 46 of 218 9h) - Report No. CSI 2010 -05, Donna Hewitt... CONCLUSION: Progress has been made in moving forward the Township's role and actions in the Economic Development arena. The business community is responding favourably to the assistance available. Upon the conclusion of the Economic Development Plan, the Township will be well positioned to begin implementing the priorities identified with appropriate networks and partnerships established within the County and with various provincial and federal agencies. Respectfully submitted: Donna Hewitt Director Corporate & Strategic Initiatives C.A.O. Approval / Comments: 0' CSI Report No CSI 2010 -05 Date December 15, 2010 Page 5 of 5 Page 47 of 218 9h) - Report No. CSI 2010 -05, Donna Hewitt... Source: Statistics Canada Community Profiles 2001; 2006 Page 48 of 218 Appendix # 1: County of P Economic and Demographic Profile Analysis 2006 -2016 —Township of Oro - Medonte 20,031 Demographic Profile: 25,600 27.8% 377,050 1 1. Population: 2001 -2006 population 9 9.4 1 12.0 6 6.6 2001 2006 Population Change 2016 Projected Population 586.65 4 4,840.56 9 907,573.82 2001 -2006 Change Source: Statistics Canada Community Profiles 2001; 2006; County of simcoe: Simcoe Area Growth Plan Population 11 30000 M cc 25000 w o _ ti 20000 Z:' 15000 =---Population 10000 2001 2006 2011 2016 Years 7��± Source: Statistics Canada Community Profiles 2001; 2006 Page 48 of 218 Township of C County of P Province of 2006 -2016 18,315 20,031 9.4% 25,600 27.8% Source: Statistics Canada Community Profiles 2001; 2006 Page 48 of 218 Township of C County of P Province of Population in 2006 2 20,031 4 422,204 1 12,160,282 Population in 2001 1 18,315 3 377,050 1 11,410,046 2001 -2006 population 9 9.4 1 12.0 6 6.6 Population density/sq. km 3 34.1 8 87.2 1 13.4 Land areas . km 5 586.65 4 4,840.56 9 907,573.82 Page 48 of 218 9h) - Report No. CSI 2010 -05, Donna Hewitt... 2. Age. Age Characteristics 1200 1000 Y C 800 - - .N d c 600 - - `w n Male E 400 - - 3 ® Female z 200 - - - - - - 0 All, yy ti0 Lh ,�O 6h �O �<i h0 by ro0 �y �O 1y 9b Years Source: Statistics Canada Community Profiles 2001; 2006 Page 49 of 218 9h) - Report No. CSI 2010 -05, Donna Hewitt... 3. Marital Status: 70 60 50 40 30 20 10 0 Source: Statistics Canada Community Profiles 2001; 2006 Marital Status Source: Statistics Canada le Oro-Medonte Township a Simcoe County Ontario Qo0 c`�i? yea `ea ea Page 50 of 218 Township of Oro - Medonte Total Male Female County of Simcoe Province of Ontario Single 3,970 24.2% 27.0% 21.2% 29.1% 31.6% Married 10,150 61.8% 61.3% 62.2% 52.7% 51.9% Separated 470 2.9% 2.8% 2.9% 4.1% 3.4% Divorced 1,095 6.7% 16.6% 16.7% 7.9% 6.8% Widowed 1735 14.5% 12.1% 16.9% 6.2% 16.1% 70 60 50 40 30 20 10 0 Source: Statistics Canada Community Profiles 2001; 2006 Marital Status Source: Statistics Canada le Oro-Medonte Township a Simcoe County Ontario Qo0 c`�i? yea `ea ea Page 50 of 218 9h) - Report No. CSI 2010 -05, Donna Hewitt... 4. Family Composition: Family composition within the Township of Oro - Medonte is reflective of more traditional practices as compared to both the County of Simcoe and Province of Ontario (the percentage of married couple families vs. common law or single parent families). Township of Oro- County of Simcoe Province of Ontario Medonte Family Number % Number % Number Characteristics Families 6,160 100 122,655 100 3,422,315 100 Married- 5,050 82 88,885 72.5 2,530,560 73.9 Couple Families Common Law 625 10.1 16,200 13.2 351,045 10.3 Families Single Parent 485 7.9 17,560 14.3 540,715 15.8 Families Average # of 2.9 3.0 3.0 persons in families Source: Statistics Canada Community Profiles 2001; 2006 Family Composition Source: Statistics Canada 90 -- 80 70 60 l0 Township of Oro- 50 — Medonte % 40 a County of Simcoe 30 20 Province of Ontario Married - Couple Common Law Single Parent Families Families Families Page 51 of 218 9h) - Report No. CSI 2010 -05, Donna Hewitt... 5. Income Patterns: The median income level for families within the Township of Oro - Medonte is significantly higher than that reported for the County of Simcoe or the Province of Ontario ($4,699 and $4,806 respectively). These income levels are consistent with the higher education level attainment and may be reflective of our more traditional family composition. As a result of these income patterns one would not be surprised to see the statistics pertaining to the number of owned homes and the average value of homes being significantly higher as compared to that of the County and the Province. Median Income Source: Statistics Canada $75,000 73,962 $74,000 $73,000 $72,000 $71,000 $70,000 $69,263 Median Income $69,000 — $68,000 $67,000 $66,000 1 -T- Oro- Medonte Simcoe County Ontario Township Page 52 of 218 9h) - Report No. CSI 2010 -05, Donna Hewitt... 6. Education Attainment: With respect to higher levels of education, a greater number of residents of Oro - Medonte have graduated from college, trades school or university than at either the County or Provincial levels with 52% (Oro - Medonte residents) vs. 45% (Simcoe County residents) vs. 49% (Ontario residents). Township of County of Province of Oro - Medonte Simcoe Ontario Education Levels Did not complete high school 21 25 23 High School gradate 28 30 28 Apprenticeship/Trade School 12 11 8 graduate College graduate 24 22 19 University graduate 16 12 21 Source: Statistics Canada Community Profiles 2001; 2006 Education Attainment Source: Source: Statistics Canada 0 Oro - Medonte Township mu Simcoe County Ontario 35 — 30 - 25 20 — 15 10 — — Q Did not complete High School Apprenticeship College Graduate University High School Graduate or Trades Graduate Graduate Page 53 of 218 9h) - Report No. CSI 2010 -05, Donna Hewitt... 7. Dwelling Characteristics: Residents within the Township of Oro - Medonte are fortunate in comparison to both residents of the County of Simcoe and the Province of Ontario in that a significant majority reside in owned private dwellings versus rented dwellings (92.4% vs. 81.2% vs. 71.1 % respectively). Further, the average value of the owned dwellings within the Township of Oro - Medonte is approximately $50,000 to $70,000 higher than that of the County of Simcoe or the Province of Ontario. Source: Statistics Canada Community Pro Dwelling Characteristics Source: Statistics Canada 100 90 80 70 60 % 50 a Owned Dwellings 40 30 ® Rented Dwellings 20 -- - — 10 0 —r —r— Township of Simcoe County Ontario Oro - Medonte Township of Oro- County of Simcoe Province of Ontario Medonte Number % Number % Number Total Private 7,320 100 156,640 100 4,547,785 100 Dwellings Owned 6,765 92.4 127,140 81.2 3,235,495 71.1 Dwellings Rented 555 7.6 29,500 18.8 1,312,290 28.9 Dwellings Average # of 7.8 7.1 6.6 Rooms/Dwelling Average Value $346,864 $273,992 $297,479 of Owned Dwelling files 2001; 2006 Page 54 of 218 9h) - Report No. CSI 2010 -05, Donna Hewitt... Economic Profile: 1. Employment: There were approximately 4,000 jobs within the Township of Oro - Medonte according to the most recent Community Profile by Business Concentration as provided by the Ontario Ministry of Agriculture Food and Rural Affairs. Given the education attainment profile noted previously, the concentration of jobs in the Industrial, Construction, Professional, Education, and Health Care sectors (1,830 jobs) is to be anticipated, though it should be noted that not all jobs in Oro - Medonte will be filled with township residents. There is an opportunity, based on education attainment to utilize our strengths as a marketing element in future strategies. Jobs by Industry Source: Statistics Canada, OMAFRA ■ Primary ■ Industrial � 165 200 175 230 2 Tourism ■ Construction j 225 - ■ Public Admin. 420 a Professional 765,:. ■ Retail 345 5 ■ Education 1 Health Care ® Other Services Wholesale Waste Mgmt. Page 55 of 218 9h) - Report No. CSI 2010 -05, Donna Hewitt... 2. Business Profile: Based upon the 2006 Census, the most recent data available, there were approximately 1,200 registered businesses operating within the Township of Oro - Medonte. These businesses employed approximately 4,000 individuals. This equates to nearly 3.5 employees per business. However, when an analysis by industry sector is completed we recognize the predominance of sole proprietor /single employee businesses, many of which would be home - based. Businesses by Industry Source: Statistics Canada, Cdn Business Patterns • Primary • Industrial Tourism ® Construction L;.-. Public Admin. Professional !T Retail N Education Health Care ry Other Services Wholesale Average # Jobs /Business by Industry Sector Source: Statistics Canada, Cdn Business Patterns 80.00 75.00 70.00 60.00 50.00 40.00 30.00 25.00 20.00 12.34 10.00 6'97 2.53 1.24 1.01 4.12 6.35 2.60 3.37 4.42 0.00 °�� `Taa ��r may (.P Qs FaJG Sir° Page 56 of 218 9i) - Report No. CSI 2010 -06, Donna Hewitt... lownsh - of REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: CSI 2010 -06 Donna Hewitt, Director of Council Corporate & Strategic Initiatives Meeting Date: Subject: Motion # December 15, 2010 Corporate Strategic Planning Process Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action�X For Information Only It is recommended: 1. THAT Report No. CSI 2010 -06 be received. 2. And that, the Director of CSI proceed with the project framework identified in the Report. BACKGROUND /ANALYSIS: History: Council and staff have undertaken a comprehensive review of the Township's Corporate and Strategic Planning processes and drafted recommendations to enhance Corporate planning and decision making. As a result of this review, in the spring of 2010, Council and the CAO conducted two facilitated strategic planning workshop sessions. The workshops focus was to fully document existing corporate decision making processes and identify for Council refinements to further align operational and corporate planning efforts. In keeping with Goals established by Council, a series of corporate objectives were identified which were subsequently aligned to the Township's Performance Management Process and utilized by Council, the CAO and the Senior Management Team. This draft document is included as Appendix 1. CSI Report No CSI 2010 -06 Meeting Date December 15, 2010 Page 1 of 3 Page 57 of 218 9i) - Report No. CSI 2010 -06, Donna Hewitt... Proposed Process: With the recent municipal election and in recognition of the importance of keeping the Corporate Strategic Plan current and reflective of the needs of our residents, a process to refresh the plan and obtain community input is required. Once complete, the approved Corporate Strategic Plan will form the direction for staff with respect to budgeting, capital forecasting and performance management. The framework to be followed throughout the next stage of development and finalization of the Township's Strategic Plan will enable the community to provide input in terms of the actions /direction of the Corporation. The attached process included as Appendix 2 to this report maps out in greater detail the roles, responsibilities and activities of community members, Council and the Senior Management Team further to CAO Report CAO2010 -08. Community consultation will be encouraged through the use of community meetings (6 meetings: 1/Ward plus a Business - specific meeting); and electronically through an on -line survey accessible via the Township website. Communication Plan: A critical component to the success of this process is the active engagement of the community. To ensure this engagement occurs, the community needs to be educated as to their role and opportunities to participate. A communication plan dedicated to engaging our residents and sharing the final results has been attached as Appendix 3. In an attempt to minimize the costs while maximizing universal community outreach the methodologies outlined will utilize many media and distribution methods already in place — i.e. tax bill mailings, Township website, North Simcoe Community News Township page and word of mouth. FINANCIAL: Community consultation: Due to our joint use agreement with the Simcoe County District School Board, the costs associated with hosting the community meetings will be nominal. The development of the electronic survey will be completed in house utilizing the internal IT expertise. Communication Plan: Staff will utilize where possible existing communication tools to minimize costs. Costs: It is anticipated that the costs associated with both the community consultation process and implementation of the communication plan will be nominal. Details will be outlined in the 2011 Budget Presentations. CSI Meeting Date December 15, 2010 Report No CSI 2010 -06 Page 2 of 3 Page 58 of 218 9i) - Report No. CSI 2010 -06, Donna Hewitt... POLICIES /LEGISLATION: n/a CONSULTATIONS: CAO ATTACHMENTS: Appendix 1 - Township of Oro - Medonte: Master Diagram, Strategic Plan Appendix 2 - Strategic Planning Process Appendix 3 - Communication Strategy CONCLUSION: Respectfully submitted: Donna Hewitt Director Corporate & Strategic Initiatives C.A.O. 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Appendix 3: Communications Plan — Corporate Strategic Planning: Community Engagement: • Development of a community announcement (completed mid - November, 2010) to be utilized in: • Township website, • Recreation & Community Guide — Winter & Spring issues (deadlines — Nov. 2010 & Feb. 2011) • Community Associations (HVPOA, HACA — Jan. 15/11) • Chamber of Commerce Eblast —January, February, March 2011 • Flyer distribution through: Community Hall Boards, Women's Institutes etc. — Ward Councillors to help direct/suggest options • North Simcoe Community News - Township Pages — February and March issue — Copy due Jan. 5th; Distribution end of January • Ward Councillors to "Talk Up" amongst their constituents to encourage participation and attendance Community Roll -Out of Final Plan: • North Simcoe Community News Ad Copy — end June; Distribution — mid to end July • Community Newspage Spring, Summer 2011 • Website — downloadable pdf July 2011 • One page summary — 2nd round of Tax Bills July 2011 • 11x17 summary handout July 2011 Page 63 of 218 9j) - Report No. CS12010 -07, Donna Hewitt,... Township of REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: Donna Hewitt, Director of CSI 2010 -07 Council Corporate & Strategic Initiatives Meeting Date: Subject: Motion # December 15, 2010 Grant Opportunities Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. THAT Report No. CSI 2010 -07 be received. 2. And that the Director of CSI continues monitoring of grant opportunities and provides assistance to departments in the development of grant applications. 3. And that all departments continue to explore opportunities for partnership with the County of Simcoe and other stakeholders. BACKGROUND /ANALYSIS: Throughout the course of the previous term of Council seven corporate goals were identified, one of which was External Relations, defined as: To be recognized as a "good neighbour" with municipalities in the local area and to be proactive in promoting the interests of the Township at the County, Provincial and Federal levels of Government and with private sector organizations." Specifically, a strategy identified which would move the Township towards meeting this goal noted the need to be proactive with respect to identification of grants as follows: "With the participation of each Department Head, identification and tracking of grants, subsidies and sponsorships available to the Township from the upper tiers of Government." The Director of Corporate & Strategic Initiatives was tasked with exploring granting opportunities available to the Township. Contact was made with staff from various federal, provincial departments and ministries, County staff and private sector funders as well as our members of federal and provincial parliament to determine CSI Meeting Date December 15, 2010 Report No CSI 2010 -07 Page 1 of 4 Page 64 of 218 9j) - Report No. CS12010 -07, Donna Hewitt,... what opportunities exist and obtain advice with respect to application completion. It should be noted that various members of the Senior Management Team receive regular announcements of grant opportunities through such venues as the Association of Municipal Organizations (AMO) and industry associations. As well the Director of CSI has requested regular updates and communiques from various funding sources. Based upon this research, attached as Appendix 1, is a listing of grant opportunities currently available. It should be noted that this listing is constantly in a change of flux as new programs are launched and existing programs close. Federal /Provincial Opportunities: The Canadian economy has suffered through one of the most difficult economic times since the great depression. As a means of stimulating spending and the creation of jobs, both the Federal and Provincial governments injected millions of dollars into programs targeted at municipalities, non - profit organizations and most recently the private sector. The majority of these programs and spending will be complete by March 31, 2011 with extensions granted to those who can justify this action. The result of these expenditures has been dramatic on government budgets with deficits being at or near record highs. While many would argue that the "recession" is not over, according to federal and provincial bureaucrats, the likelihood of these types of funding programs being launched again in the short -term is remote. Future granting opportunities will be targeted, focusing on the strategic objectives of the governments such as improving accessibility or reducing environmental impacts. Discussions were held to determine what the Township needs to do to be positioned to be successful with future federal or provincial grant opportunities. Recommendations offered are as follows: • Develop community partnerships with stakeholders to ensure that when letters of support are required they can be secured in a timely fashion, • Ensure the ability to justify /support the financial "need" through the completion of relevant strategic plans (Economic Development Plans, Community Strategic Plans, Capital Plans, Facilities Plans, Recreation Plans etc.) and community engagements, • Ensure that all required information and documents are included with the application, • Develop applications with language that matches the objectives and criteria of the specific program, • Where possible, discuss potential applications with relevant Ministry or Department staff and with the MP /MPP and /or their staff. County of Simcoe Opportunities: The County of Simcoe has two "grant' programs, both available through the Finance Department for non - profit organizations; one general in nature, the second targeted specifically to History & Culture. There are no grant opportunities for the municipal sector, however, there are a number of leveraging opportunities which township staff have identified including: trails (development; maintenance), economic development (joint promotions & advertising; business directory support), tourism (cultural mapping), communications (graphic design support, photo and video library); information technology (GIS mapping /interactive business mapping, website development & hosting). The Township currently utilizes some of these partnership opportunities resulting in significant savings had we attempted to undertake these initiatives on our own (website development and hosting for example). CSI Meeting Date December 15, 2010 Report No CSI 2010 -07 Page 2 of 4 Page 65 of 218 9j) - Report No. CS12010 -07, Donna Hewitt,... In 2011, it is projected that with respect to Economic Development initiatives the Township could leverage approximately $30,000 $35,000 of value. Private Grant/SoonsorshiD ODDOrtunities: A number of private sector businesses and Foundations provide granting opportunities to which the Township could partner with other non - profit organizations. This includes such things as Community Foundations, financial institutions (TD Canada Trust, Meridian Credit Union etc.), private foundations /organizations (Canada Council for the Arts etc.). These opportunities are on -going and generally are targeted towards a specific cause (youth, marginalized women, seniors, affordable housing, environment etc.). Municipalities are typically not considered eligible as an applicant but if our local stakeholders are successful in securing funding with our support then municipally we benefit. FINANCIAL: n/a POLICIES /LEGISLATION: n/a CONSULTATIONS: CAO Senior Management Team County of Simcoe staff MP, MPP Simcoe North and /or staff Federal and Provincial department/ministry staff ATTACHMENTS: Appendix 1 — Grant Opportunities — December 2010 CONCLUSION: There are strategic opportunities for the Township with respect to grant and partnership opportunities for 2011. Pending the outcomes of the Corporate Strategic Plan and the Economic Development Plan, some of the objectives identified may be aligned with those of the upper levels of government (Ministry of Culture; Ministry of Agriculture, Food & Rural Affairs; Foreign Affairs and International Trade Canada; Service Canada; and the Ministry of Tourism). Those objectives that align should be pursued pending initial discussions with appropriate staff /elected officials. CSI Meeting Date December 15, 2010 Report No CSI 2010 -07 Page 3 of 4 Page 66 of 218 9j) - Report No. CS12010 -07, Donna Hewitt,... Given the constantly changing availability of funding programs efforts should be made on a regular basis (no less frequent than quarterly) to monitor programming options. Leveraging of partnership opportunities, through such organizations as the County of Simcoe should be actively mined as they represent real dollars accessible without the challenges of applications, deadlines and screening. Respectfully submitted: Donna Hewitt Director Corporate & Strategic Initiatives C.A.O. Approval / Comments: Report No CSI 2010 -07 Meeting Date December 15, 2010 Page 4 of 4 Page 67 of 218 9j) - Report No. CS12010 -07, Donna Hewitt,... CD N U O7 I N C r Q O c A C7 K N a Q U. � O m 9 N O O O C U ° p.r°. 0)6 D TO)C Y 2 C >. 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C W V 0 m >g e o d c ,p E = cE a iW W W W a m W W E m « a- O U a E J w y W y0 «E : LO mmo o — w r12 m4 W > a`o amim W� r W 3 W mm 0 U c E:2 c E Ea '. y CO _i C U U O C .O w O W 0 aw S U J= w ' W W C w d _ E> r > Woa r � > E 5 c a o v g U c W Q O IL Im C W Oc O •0 > WO D - W W _ LL U y c: W J a L m W J U W N N J v = ¢ O U 3 O W O L a U) W ` y C N C W C U E W 3v .- 3 y x D 0 'mac 3 LL O W W - 0 U. > '- E U y W O. - j« IL rn m m o m �j E aU a c a W N m e y U U cWi C LL Page 71 of 218 9j) - Report No. CS12010 -07, Donna Hewitt,... Page 72 of 218 p N °'m C C °a mvo N m `O C N IL 0 o d 'r-' m o V O. 'O C'0 m m m C'°^ O 01 C O ll aL Q'm0 5 Q O N d N O m V m m O t$ o� m Cl m 'O C L m cm C m c z Im on c m m E Y m mL m a -co m E - o d E w N m > O O LL .0> Fj a m moo =Q'cn ° E 0 m «° a` >> m0 cg> j N ME W a cv m Y o mY c �i E m m• Q 9 a 3 a a' c c m o o m ti 3 a Ew�Eoo o c m maam ma jL� E °m ' ° . 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Em° ec ID m 0 L E m m m m> _m c C U E Q O ° E c E O m m T IL > p W j C p W❑ C m W❑'i w m cH c 0 m m o . ° LL m m ` ~ m N O 0 T C6, Q m m 'O F r N r ¢ Q O C U O Ol m c ; c 0 m m U Qc m o c LL m � Q m z c E¢ c c> 0 0. - L E °° °'E U'' E m m W° m m u' E m U c o C m v 2 c ❑ a m a c U a r 0 d ¢ Page 72 of 218 9j) - Report No. CS12010 -07, Donna Hewitt,... Page 73 of 218 m9Wo p m N C E. m O c C ° ¢ N E l0 m 0 m Q 3 C L LL �'o E�Nm ms R C O a U m O C O j C m N = U m m a LL O �W Y O 3 0 OI O ��c L j, D m a4Z•�cmit LL E ,O� aim O pQ 'mO N N N c O m N N H N O N N.C-� (UIJ N 0 o m y o ° C Ly. 0 E U c ii m oQE�Z °'a 33mc U ¢ W W rom 3o °U m E m _ GI E y U m m U y U C E � O � O. E W 0 ..� N an d C C L °. m C C m m m _ j O a ?. 0 c C m m m C O a m T U E Ernamom �>. n 6 0 £��E�a= 9j) - Report No. CS12010 -07, Donna Hewitt,... m m c_5 a `m r v v C O u- ma m y y W O C m O O -_. 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E LL O Lu U W L E L c m S 0aO.� O 0 m ° 0 H ib U> F'y E > W ❑ O c 0 � m W C® 0 c o c o v E C a a y N m. c m `o v c m mod E_ 9 m c n vi o m L o ` 0 E'-2 m> >� 0 « R V 0 N C E W a Q v.�c0� >> c_ C C 'C ?JEE° 0 0 0 j p > 0 c m R U O >i N 0 N O S E m m¢ z v O E :E.G a W U m U O 6 m d W W N m U U O 2 c 0 0 L a O 0 O m O U > `p C a W m O N 0 W ay F.z; m c vn m� S ° m 0 O m m W U C a0° W 0v to � mm U. a � 0 0 Ot N c 9 O U LL. L. m m c W W c o .m c v � o O y O N c y co V W H m m m m O W O y O J C E N ; a U 0 } > S N L Q a C U o t c m Z 0 a ? a m w W 0 _ w U Z W Page 74 of 218 9j) - Report No. CS12010 -07, Donna Hewitt,... Page 75 of 218 .m c o m r� ° LL p o c a _C O fD y a m c O ¢� O " jO 0 x E o e o c to m S f a rn E '9 a M `c G C 99a Z m o m -af E c 0 .3« m L a-om LO v 0 a�'i s, 0 m o C E o x C C c� t �m o 0 oa °' m o °LL a E a ' aG �No M O EOa c m O > N LL m� C LL ¢ d m d U a w °1m�mEy c�c WO M= at" c Mc . M mN .a ci aa LL2 m 9 m m R C N 9 m c V a c« � N 2 a m c O o >. LL r m m m > F C a c E m O G m a m m 00 a 2 ` a m R U a o'O a C E c -o a 5 CL ' a m O m m E2 S 5 N 0 m t w m a a w m u c c a m m ° o c E ` a y m 0 E a ¢� ¢ m«?m t '' a nm m N m c '2 F° mo OLD m E m y C a N m m S2 C m m V z O W 0rn mo y c E E a m > o d E 8 Ft y m c m ao oy cm8 a`o°mE 0 �3'm Lo.. E 0 0,16~ E o a 9 do =o W a' m ad�aa Q« U LL U °7L U aci a o U v M.0 R m m Y m a N C m c0 = a O r 0 O V m�'m'om� Ctic_�c c_ Eo.-mg 'm c m> EEnLSa m Om_I m V Y{ O 2 .g [D m Q� O j N N O -c! N W m C N v c :R EmEcC m°q> �E`mm :4.9 c °• Q a�EE m .� arrico o$ a =�m� o :_ a3 aZm� m c> > m a>? o c o O o.m m 'c o a m 0 c m UL t c .0 c m OfJ� 7a m tam rnuo>n Z >F a1 o O m ;5 E Eom a o T a�m>.� vim m„ :oo c`o iu `ac C..2 o_aa•'o mtm Em2mo a =� crn 'ocmmLL Oay a c W= U m m c m a m N mm Ernd j� C "� C m .$c E. m�E 41 c LL m L E n y o c 3 o m° c O.E.- ..mom >.-o a E2 E L L m m- - amt a 0 .nomC'CE Smoo E m c� cwma_mE C wamiFi�mao :w OE r w y m Em x O O a .c10C°as�:6'�aw�'- ��m` oEacim> ,� �,�a°E R2`�oc. 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LL W IL m m J Page 75 of 218 9j) - Report No. CS12010 -07, Donna Hewitt,... �cn'n m C L LL p T m G C r a O) W N m « C '£ � C Z zM N c D d W c °c rn E c ° E IL o Ci x O m C7 Z °c io `o c IL E as C O m m m U Q y° C R ° Q N C C L Q E f5 a m'c� mo9Q c') En O U m -mo m {0 ,s„ m rn (D . m m O O m m N m C n iy R O y m C~ Y C a E O mozaw2m'd 0c M C i > po 2 oaEs6 a a R m .� o , °a)00c E ae 0 dz a ° O a O UC 'C O m z 0 0 N 0 � '6 O = > C O m d O C U m IU C C N C C a �rn3'imnaN O� 3'o�mEmE`m�c�mocom°'E�mE `tn�Umo.uiyo'��'cacZcE�E dmmE�EnoE °c'oE Em E m6. >mE macioo> ammoUmE� .?m>mmoE�o.mmamimaa a m a�can��ax` o away `m c°��:4H U umiS N y .O m w N m d m O c m U Y _ E 9 m __Lo 0,.!= > O. W °. A Eg mrn_C�- ° 'V = m o .0 c ° E m .R c a °o 0ao%m `3oc oE m� �.O ° a omO1c a? ERrc�dmo Z c°�c°.im ao`o mm- LL 9z0 y E E2 0-:5 c o 0 yy M'0)'0 E m c E ao'om3i LL a E Su o'O o00M,.0D uc i e it o 0 R ¢pn E m ° o v3aY'oyNmm a O O. 9 m 0 O U 3 w- E m C L « E O E > Qm y U C a Y N N A c, 2 c 0 m m A d° 00 m m' m m> i C 9 O3CV�yY O 0 imN jY0 O� 'U m 0C O �'yyU�mCC N m O m 3 �A ttl .� d OJ N OQ O Of O ,.L- W N 41 D mmo�oiEm Eco•S E0cXnmu�im�ccaci3aO1ioEmoi _m0 °- mmmm$a'mmomm'Or�.'LD M6 m- o E 'o m y mom. g v o v> ` a «- c• c m c orYn�S o'mo ~amN6 °' °m"�'y o,w �amio� E�mE ) c L D C N t i C E m C m t 0 3 C 3 fq E> o m >G $ F- 0 N IL U C W m c _ E c 7 m O .0 E p 0 —m LL m F ❑ E N u U U O F 'o cc _ ° U) x m m E m a c a cm c � c LL m Z O LL m C E E 2 L m E E y o ° ~ O U d d m J o Page 76 of 218 9j) - Report No. CS12010 -07, Donna Hewitt,... rn m �a =mm m C = L LL p ° rn 0 M c O c O c ao ° d t o m O >_ m m O m V M o ° y ° o E n ° s a o m O - m m °o y E m c mA m cd U mE a mE �ai N y v c a $'o E S!a o man' -aa ctica =� d aj Mc -0 y E 0 W CO a m a, ==.am rn 0 2> d a m o v .c � I -0a).2 ammmEmm LT m2 ya � E > m -° c m o CL` Totem d as r a- E0 E m o E a a m a N y rn m ° a Q a M a _ m E in C 'U C UEEcmi <a.8 o � a y O m E c� c .'°m.. m m m a U O) y N m l0 QY y d a m 6 d r O 16 a N -5 O L• NF8 E � c 0 4 O C c p 3 > s 0 V a NC m 45 L O G y Q. t8 Ea >O 0 O -m W 2 w Y °��m . 0E EEa�a dco.yZ)c a>. 1m m cidpc ig'S._ mma• d D« -� o'c>•o O a mEc E o C >ooa 3a mcn•mm W m y � a c$ o c E p m w N o maa` Q �yo`2ayiy1E�inE..>>0 01 9-rwmm C m d Y a- y. Y y w n` d 0 w> t m a E m °i a v a m i E Lm S E E a> m = v O - rn C O= C y C C m o O O m m m =_ y m N N my'E a-L OC V 3O N ''I NO NC OE OO �_ 0 m C m O O 'C a PO c O R m N 6 �O •C� YN O E i_t aO O m U C C C d _o CL m f m°� p U mC - -.0 'RE 2. °Ol �a . °t_ p m r°a p p 0'5 a EEm E. »i t! o Z R a a 0� O y�O m > a Y 3 ° E 'R a' c >c> M _� - O ° V C lC �N/6 m N Cj j g ° '2 W S !] L.., m 1 N 6O O O m d G ll d y C C m y O Q Y m N N T C E N m y y O W m iaammEOVin 16o N a°+ U N moms -Em c c O ccr'c��m�rna0 $ >, d O d a ° S N C 0.2o3c °c m'mc m y O O N t01'� Ol a d L .3mo�Yc� smarm °cmy°'m a'v 5ry0o -�dm- °aacoia�ia =m 'w•. -m o ME cm`y°ta�m EpyU� r .rncy3au�m ad >crnOmo�Eoui cY m. my'�aa °'Opp a > LL`mEo.��' �mD�o E !� m m o> E m >0 L 0 m m C 'C m 2 C y a � c �� nm c pm c L m O m m m Q 0 8 U I- a�a min 12 F-.2 E ETi,a n3 ma m � U U LL Im = WE CC sm E C U N O m E O LL F" � F ❑ N E V 0 7 O F O � F N p y .0 ,C m E z o 5 m E c CL > E a� cm W• -� E_ Y m o! O m a C m r O a` c 3 m o a r Page 77 of 218 §)- Report No. CS 20]303 Donna Hek%. Rage 78 of 218 cm %222£2 � °2222 §2 ( 2EE-Q �®§�£ LL �k� {) E.4 z m uc1l cL } \\ � \\ ca tea,\ID )a 2-Q -c 2|�` # %)5 !ak / §fDo ! 22|@ -| ® ¥, § 6r#[#2- /o8A ;aE]§ k )r / |)a§ §! l;7rE�22■ k E Mtos� {w ` kkk ocm k{k fn u) e2_2 §a )§42 ( E #!.9 u °°f #s2. - 3 5'5 E -2 $] $)]2zffit k 77■- rZ`moS ® �.*`6f| $!k�- »,20 «�., R ;[4r)§f /!2&! G!o.Ed w mlZtEe /) o LL 7* _ {){ LL ƒ!\ ■ {�k � �kk a■ | . J _ k�2� Im | °k :2 )))E I ! §)- Report No. CS 20]303 Donna Hek%. Rage 78 of 218 9k) - Report No. DS2010 -060, Andria Leigh,... Tournshf- of REPORT Proud Heritage, Exciting Future Report No. DS2010 -060 To: Committee of the Whole Prepared By: Andria Leigh Meeting Date: December 15, 2010 Subject: Planning Status Report - December 2010 Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report DS 2010 -060 be received for information purposes. BACKGROUND /ANALYSIS : The purpose of this report is to provide Council with an update on the current status of all applications that are active within the Planning Division. This includes all development (Official Plan and Zoning By -law Amendment) applications, all draft plan of subdivision applications, and all site plan applications. With the revised format for site plans to be reviewed through staff and not a committee, these have been incorporated into the status report to ensure Council and the public have an overview of all applications. Attachment #1 contains a chart which provides the details on each application being processed within the Planning Division and Attachment #2 provides a location map that identifies the location of each of the applications currently being processed by the Planning Division. FINANCIAL: N/A POLICIES /LEGISLATION: Planning Act DEVELOPMENT SERVICES December 15, 2010 Report No. DS2010 -060 Page 1 of 10 Page 79 of 218 9k) - Report No. DS2010 -060, Andria Leigh,... CONSULTATIONS: Planning Division Staff ATTACHMENTS: Attachment #1 — Status of Development Applications Chart Attachment #2 — Location Map for Development Applications CONCLUSION: This report provides an update for Council and staff in regards to the current status of all planning division applications before Council. This report with the attachments once received by Council will be posted on the Township's website to provide the public with an up to date status of all applications. Respectfully submitted: 4 ,,J' Andria Leigh, MCIP, &P Director of Development Services SMT Approval / Comments: I C.A.O. Approval / Comments: _1�4 - _�� DEVELOPMENT SERVICES December 15, 2010 Report No. DS2010 -060 Page 2 of 10 Page 80 of 218 9k) - Report No. DS2010 -060, Andria Leigh,... Attachment #1 — Status of Planning Applications Chart D1 0 Official Plan OPA Application Site Plan Application (2009 - Ucci, D09 P115/01 Amendment for Adult approved by Ontario SPA -10) has been circulated. Part of Lot 27, Conc. 5 Lifestyle Community Municipal Board for Applicant currently addressing (Oro) 40 units and golf course. Site Plan comments from Ministry. No Application (2009- action until additional information SPA -10) submitted. received from applicant. D2 Re- zoning from Revised Zoning Await applicant to proceed with Thatcher, P138/02 Agricultural /Rural Amendment clearance of draft plan Part of Lot 15, Conc. 9 Exception to approved by Council. conditions (Medonte) Residential One Draft Plan approved Holding Zone by Council in Oct. 17 residential lots 2009. D3 Official Plan & Zoning Application held in Application to be processed 1204600 Ontario Ltd, P- Amendments and abeyance pending subsequent to County decision 146/03 & S -1103, Lots 18- Plan of Subdivision to consideration of regarding Craighurst Secondary 36, Plan 91, Part of Lot permit 183 residential Craighurst Secondary Plan. Craighurst Secondary Plan 41 & 42, Conc. 1 lot subdivision Plan (OPA # 27) approved by Council in May (Medonte) 2009 (OPA No.27). Forward to County of Simcoe for consideration. D4 Official Plan Application circulation None at this time Blueberry Beach (Robert Amendment to complete, comments Lean), 2004- OPA -01, expand Shoreline provided to applicant 2004 - ZBA -05 designation to permit for revisions to East Part of Lot 20, Conc. creation of residential application 1 (Orillia) lots, re- zoning to Shoreline Residential zone D5 Site Specific Approved by Awaiting new OMB hearing date Ian & Lori Webb, D 09 designation to permit Township; awaiting to be confirmed. (05) 2005- OPA -02 severance of County approval. Conc. 11, N Pt Lot 3 veterinary clinic County OPA (Medonte), 3808 Line 11 approved; awaiting North MMAH approval. D6 Rezoning from A/RU Circulation completed None at this time. Kellwat Ltd & Fred Grant to R1' Zone, and to department heads Square Ltd, D 12 (06), D Plan of Subdivision and agencies. 14 (06), 2006 - SUB -01, for 97 lot residential Applicant considering 2006 - ZBA -01, Conc. 4, subdivision alternate designs and South Part Lot 4 (Oro) pending servicing Township of Oro- General Zoning By- Statutory Public Final mapping revisions ongoing. Medonte, 2006 - ZBA -08, law Review update Meeting Held June Mapping and general text Zoning By -law Review 2006. Draft mapping amendments to be completed by completed, site visits end of January 2011. with owners complete DEVELOPMENT SERVICES December 15, 2010 Report No. DS2010 -060 Page 3 of 10 Page 81 of 218 9k) - Report No. DS2O1O -060, Andria Leigh,... D7 Rezoning and plan of Public meeting None at this time. Stonehedge Holdings, subdivision for the completed. 2007- OPA -01, 2007 -ZBA- creation of 7 rural Comments received. 03, Part of Lot 21, Con 14 residential lots Applicant working (Oro) with LSRCA and Twp regarding options. D8 ZBA from Draft plan approval Await submission of draft zoning Lake Simcoe Aeropark Agricultural /Rural issued November 10, by -law amendment from Inc. zone to Economic 2010. applicant and applicant to 2008 - ZBA -14 East side of Development zone proceed with clearance of draft Line 7 and North of for 77 lot industrial plan conditions. Highway 11, West Part of park Lot 18 & 19, Con. 8 Oro D9 ZBA to reduce By -law 2010 -135 for File closed. Hillway Equipment Ltd. setback from the Concession 12 lands 2009 - ZBA -02 Part of Lots property line to the approved at July 14, 8 & 9, Concession 12, limit of aggregate 2010 Council meeting Part of Lot 9, Con. 13 extraction. Oro D10 ZBA —to rezone for Awaiting applicant to None at this time APT Operational Shoreline Residential obtain support from Management, 2009 -ZBA- Exception, also LSRCA, conformity to 05, Part of Lot 1 & 2, subject to Consent LSPP. Awaiting Concession 2,2981 and application Council decision 3003 Ridge Road West regarding Line 1 South access from December 8, 2010 meeting. D11 OPA and ZBA to OP and Zoning Applicant to submit additional Township of Oro - Medonte consider the Amendments information to County and (Try Recycling) additional permission adopted on August await County decision. 2009 - ZBA -07 & 2009- for a Recycling 21, 2009. ZBL OPA -01, Part of the West Establishment appealed. County Half of Lot 11, permitting the storage awaiting additional Concession 8, Township and processing of technical information of Oro - Medonte (formerly recyclable materials to prepare staff Oro), 1525 Line 7 North report. D12 OPA to re- designate Awaiting applicant to None at this time Schumacher, 2009 -OPA- from Rural to obtain support from 02 & 2009 - ZBA -10, Part Shoreline, ZBA- to LSRCA, re: of Lot 25, Concession 8, rezone from conformity to LSPP Rail Trail Drive Agricultural /Rural to Shoreline Residential for 10 residential lots D13 OPA to re- designate Application Await further information from Rumball Excavating, from Agricultural to circulated, agency applicant regarding agency 2009- OPA -03, Part of Lot Industrial to permit comments received. comments. Further review to be 21 & 22, Concession 5 Industrial subdivision completed during Township's Official Plan Review process. DEVELOPMENT SERVICES Report No. DS2010 -060 December 15, 2010 Page 4 of 10 Page 82 of 218 9k) - Report No. DS2O1O -060, Andria Leigh,... M D14 � OPA —from Rural to OPA denied by M I Await OMB direction regarding Van Amelsvoort, 2010- Rural Exception to Council. Decision scheduling of OMB hearing. OPA -01, West Half of Lot permit new appealed by 2, Concession 8, Line 7 residential lot applicant. North creation D15 ZBA- to rezone from Public Meeting held Applicant to satisfy NVCA Tsang, 2010 - ZBA -04. Agricultural Rural June 23, 2010 requirements for EIS & Natural Part of lot 2, Concession Exception 90 to Hazard Assessment. NVCA, 4, 1161 Line 15 North Shoreline Residential County, and Twp staff to conduct site visit with applicant's consultant. Twp staff to await submission of required technical reports. D16 OPA and ZBA to Application received None at this time. Childs, 2010- OPA -02 & permit Paintball June 9, 2010. 2010 - ZBA -05, 3193 Line Operation Applicant advised 7 North, (Oro) application considered incomplete pending submission of required technical studies. D17 ZBA for site specific Public Meeting held Report regarding zoning 2187459 Ontario Ltd., exemption to permit August 10, 2010. amendment to be considered at 2010 - ZBA -03, 74 School auction sales December 15, 2010 Council House Road (Oro) meeting. D18 ZBA to rezone from Public Meeting held By -law 2010 -049 to remove 1802281 Ontario Limited, Residential One Hold September 8, 2010. Holding Provision approved by 2010 - ZBA -08, 1099 Old Zone to zone DS2010 -049 report to Council on October 13, 2010. Barrie Road West permitting a remove holding File Closed. residential use provision considered at Oct 13, 2010 Council meeting. D19 ZBA to rezone from Public Meeting held Staff report regarding Zoning By- 1522417 Ontario Limited, Private Recreational September 8, 2010. law Amendment to be 2010- ZBA -09, Part of Exception 114 Zone Awaiting engineering considered at December 15, Block C, Plan M -9 to zone permitting a review regarding 2010 Council meeting. residential use access, grading, and drainage. D20 ZBA to rezone from Public Meeting held Staff report regarding Zoning By- 1522417 Ontario Limited, Private Recreational September 8, 2010. law Amendment to be 2010 - ZBA -10, Part of Exception 114 Zone Awaiting engineering considered at December 15, Block B, Plan M -9 to zone permitting a review regarding 2010 Council meeting. residential use access, grading, and drainage. DEVELOPMENT SERVICES December 15, 2010 Report No. DS2010 -060 Page 5 of 10 Page 83 of 218 9k) - Report No. DS2010 -060, Andria Leigh,... D21 Lavoie, 2010 - ZBA -11, 883 Horseshoe Valley Road East (Oro) ZBA for site specific exemption to permit antique retail store Application received November 4, 2010, circulated, and comments being received. Public Meeting to be scheduled for January 2011. Township of Oro- General Zoning By- Statutory Public By -law in force and effect Medonte, 2010 - ZBA -12, law Amendment for Meeting Held December 6, 2010. By -law 97 -95 Zoning By -Law Review "Motor Vehicle November 2010. By- to be updated and file to be Subdivision registered December 2009. Certificate of Storage Yards" and law 2010 -178 closed. Estates Registered Plan 'Wrecking Yards" adopted by Council M -946 177. on November 10, Part of Lot 1 and 2, Report DS 2009 -009 granted a two year extension for draft plan P4/90 2010. approval until Feb. 11, 2011. Second engineering submission D22 ZBA to rezone from Council directed staff Public Meeting to be scheduled Blueberry Beach, 2010- Shoreline Residential on September 1, for January 2011. ZBA -13, Plan M22, Part Exception 99 Zone to 2010 to proceed with (Municipal Underground Services) certificate issued by Council Block D, 51 R11728, Part Open Space Zone ZBA S5 3 Report DS 2009 -009 granted three year extension for draft plan P5/94 Horseshoe Timber (Medonte) `PLAN O"UBDtiVISION APPLICATIONS OM -T -93003 (Part Report DS 2010 -004 adopted by Council on January 27, 2010 S1 P13/87 Lot 1, Concession 14 granting one year extension for draft plan approval. Applicant J. Johnston Construction (Oro) work on revised engineering drawings to satisfy Township, Ltd. 30 residential lots NVCA, and County. S2 Part of Lot 11, Subdivision registered December 2009. Certificate of P21/88 Country Lane Concession 2 (Oro) Substantial Completion (Municipal Underground Services) Estates Registered Plan 21 residential lots issued by Council on November 10, 2010 under By -law 2010 - M -946 177. S3 Part of Lot 1 and 2, Report DS 2009 -009 granted a two year extension for draft plan P4/90 Conc. 7 (Oro) approval until Feb. 11, 2011. Second engineering submission Capobianco (Forest 83 residential lots drawing review comments provided to applicant. Heights) 43 -OM -93022 S4 Part of Lot 10, Conc. Subdivision registered March 2010. Substantial Completion P1/91 Houben 10 (Oro) (Municipal Underground Services) certificate issued by Council Registered Plan M -952 26 residential lots on May 17, 2010 (By -law 2010 -090). S5 Part of Lot 1, Conc. 4 Report DS 2009 -009 granted three year extension for draft plan P5/94 Horseshoe Timber (Medonte) approval until Feb. 11, 2012. Ridge 250 residential lots S6 Part of Lot 5, Conc. Report DS 2010 -004 adopted by Council on January 27, 2010 P77198 638230 Ont. Ltd. 13 (Medonte) granting one year extension for draft plan approval. (Warminster 55 residential lots Information meeting held at Council in November. Redline draft Acres /Keyzer) 43 -OM- plan and revised conditions to be presented to Council 90082 addressing parkland and sidewalks in January 2011. DEVELOPMENT SERVICES Report No. DS2010 -060 December 15, 2010 Page 6 of 10 Page 84 of 218 9k) - Report No. DS2O1O -060, Andria Leigh,... S7 Part of Lot 5, Cone. Subdivision registered December 2009. Substantial completion Homire 14 (Medonte) certificate (Municipal Underground Services) issued Feb. 4, Registered Plan M -947 28 residential lots 2010 (By -law 2010 -048) Sg Part of Lots 2 and 3, Final Phase 1 Subdivision agreement circulated for agency P13/89 Buffalo Springs Concession 9 (Oro) review. Engineering drawings approved by Township Engineer. 43 -OM -91031 230 residential lots Actively working toward Phase 1 registration. Phase 2 engineering drawings submitted for review. S9 Part of Lot 2 and 3, Subdivision Agreements executed by Council. Subdivision P52/89 Diamond Valley Cone. 7 (Oro) registered in summer 2010. Estates Registered Plan 137 residential lots M -957 S10 Part of Lots 3 and 4, Phase 1 registered and constructed. Redline Revision P100 /00 Horseshoe Cone. 4 (Oro) submitted for Phase 2 lands, awaiting submission from Resort/Laurelview 480 residential lots applicant to proceed, Subdivision 43 -OM -2001 S11 Plan of Subdivision Draft Plan Approved on October 8, 2008. Applicant to proceed Whispering Creek for 21 lot residential with clearance Draft Plan Conditions towards plan registration. (Drury), 2006 - SUB -02, subdivision. Cone. 5, West Part Lot 11 (Oro) S12 Plan of Subdivision Public Meeting held March 2, 2009. Draft Plan approved C. Andersen 2008 -SUB- for 22 residential lots December 2009. Applicant to proceed with clearing of Draft 01 & 2008 - ZBA -13, Public Meeting held Plan Conditions. Part of Lot 5, Con 14 March 2, 2009. (Medonte), East side of Hwy12 S13 Plan of subdivision Public meeting completed. Comments received. Applicant Stonehedge Holdings, for the creation of 7 working with LSRCA and Twp regarding LSPP conformity. Part of Lot 21, Con 14 rural residential lots (Oro) S14 Subdivision Draft Plan approval granted for Phase 1 (23 industrial lots) in Lake Simcoe Aeropark application to permit November 2010. Applicant to proceed with clearance of draft Inc. development of plan conditions and consideration of site specific zoning 2008 - SUB -02 East side of industrial park (77 amendment. Line 7 and North of lots).Public Meeting Highway 11, West Part of held November 25, Lot 18 & 19, Con. 8 Oro 2009 S15 Subdivision for 17 Draft Plan Approved on October 8, 2008. Applicant to proceed Thatcher, 2004 - SUB -02, residential lots. with clearing Draft Plan Conditions. Part of Lot 15, Concession 9 S16 Plan of Subdivision to Application on hold pending consideration of Craighurst 1204600 Ontario Ltd, S- permit 183 residential Secondary Plan (OPA # 27), 1 /03, Lots 18 -36, Plan 91, lot subdivision, Part of Lot 41 & 42, Cone. associated with OPA 1 (Medonte) and ZBA applications DEVELOPMENT SERVICES Report No. DS2010 -060 December 15, 2010 Page 7 of 10 Page 85 of 218 9k) - Report No. DS2O1O -060, Andria Leigh,... Sp1 Commercial re- Site Plan agreement registered on title. Await completion of site 1698165 Ont. Inc. development for 2400 works and review for conformity with site plan. (Ossom Enterprises Inc.) sq.ft. building, drive 2008- ZBA -06, 2008 -OPA- thru, and gas bar 01, 2976 Highway 11, Part Lot 20, Con. 7 (Oro) SP2 Proposed residential Await LSRCA comments /approval of site plan prior to preparing Gawn, 2010 - SPA -01, Lot lot development, site staff report for Council's consideration 1, Warbler Way (Moon plan required through Point ) OMB approval SP3 Proposed addition to Revised agreement registered in July 2010. File closed. Jaxx Trust, 2008 - SPA -05 boathouse on private (revision), 37 Brambel road Road SP4 Construction of Site Plan Agreement drafted for review by applicant. Awaiting Pfrimmer, 2010 - SPA -04, accessory building submission of signed agreements for preparation of staff report 2034 Ridge Road West, (shelter) for vehicles for Council's consideration. Pt Lot35, Plan 628, Pt Lot 14, Plan 104 SP5 Site Plan associated Circulated for comments, await processing of zoning by -law 2187459 Ontario Ltd., with auction sales for amendment prior to further review of site plan. 2010 - SPA -06, 74 School marine sales House Road, SP6 SPA required as Agreements registered on title. No additional action required. 1198677 Ontario Ltd., condition of consent 2010 -SPA -7 to SPA 10, (Obradovich) related Consent Lots 1 -4, Part of to slope and tree Lot 1, Concession 4 retention SP7 SPA required as Awaiting LSRCA comments regarding requirement for Moon Point Corporation , condition of OMB sediment/erosion control, and lot grading submissions. Staff to 2010 - SPA -11 & SPA -12, decision — tree prepare report and agreements once LSRCA comments Lots 11 & 12 Warbler retention satisfied. Way SP8 Dwelling Application circulated for comments. Applicant to revise site Scali, 2010 - SPA -13, Lot plan based on circulation comments prior to further 10 Warbler Way Moon consideration by Township. Point SP9 SPA for proposed Application circulated for comments. Staff to meet with Boehlau, 2010 - SPA -14, dwelling and applicant to discuss required revisions based on review 2251 Ridge Road West accessory building on comments. property accessed by right of way DEVELOPMENT SERVICES December 15, 2010 Report No. DS2010 -060 Page 8 of 10 Page 86 of 218 9k) - Report No. DS2O1O -060, Andria Leigh,... M SP10 SPA for proposed M _� I Site Plan Agreement authorized by By -law 2010 -169 and 2008628 Ontario Ltd. model home registered on title. No additional action at this time. 2010 - SPA -16, Lot 2 Diamond Valley Drive SP11 SPA required for Site Plan Agreements authorized by By -law 2010 - 146 -150 and Indian Park Association, removal of Holding removal of Holding provision by -law 2010 -152 approved at 2010 - SPA -17 - 22, Lots 2, Provision per By- October 13 2010 Council meeting. Agreements registered on 3, 4, 5, 13, and 14 Laws 2009 -182 and title. No additional action at this time. 2009 -183 SP12 SPA for construction Site Plan Agreement executed by By -law 2010 -172 on October Black, 2010 - SPA -23, of addition to building 13, 2010 and registered on title. No additional action at this 8806 Highway 12 in General time. Commercial (GC) Zone SP13 SPA required for Agreement registered on title. No additional action required, Lefevre- Martin, removal of Holding 2010 - SPA -24, Part of Lot Provision per By -Law 26, Concession 9 2007 -127 SP14 SPA for development Application currently circulated for review comments. Site Plan 2133008 Ontario Limited / of new industrial use technical review group to meet with applicant to discuss Ontario Recycling on lot comments. 2010- SPA -25, Part of Lot 26, Concession 14 SP15 SPA required for Application circulated for comments. Staff report and agreement Ugrica, 2010 - SPA -26 removal of Holding to be prepared for consideration in January 2011. Part of Lot 25, Provision per By -Law Concession 10 2008 -046 SP16 SPA for development Application currently circulated for review. Revised drawings Oro Design and of new industrial use required to identify fire protection storage on site. Revised Manufacturing Ltd. on lot drawings re- circulated for revised comments. Site Plan 2010 - SPA -27 Agreement and report to be prepared for Council consideration 3 Small Crescent upon finalization of review comments. DEVELOPMENT SERVICES Report No. DS2010 -060 December 15, 2010 Page 9 of 10 Page 87 of 218 9k) - Report No. DS2010 -060, Andria Leigh,... Attachment #2 — Location Map for Development Applications N Rio SPAI Current Development Al Applications J Township of Oro- Medonte i I Legend F-1 Settlement Areas 1 _ Current Development Applications 4 Y' -1 �✓ '& - 6 f } if O5 I. _ �S3 S1 S 020 / D15 D9 m. ZIP Cal D11 J SP7 .. I1 :_ A V; Q. P SP2- D17 c r° D7 x51�,A4 9 Lake Slmcoe ZI (t1i4;�, "flerlo.te 0 1.25 2.5 5 km December 16, 2010 DEVELOPMENT SERVICES December 15, 2010 Report No. DS2010 -060 Page 10 of 10 Page 88 of 218 91) - Report No. DS2010 -061, Andria Leigh,... To hip o f REPORT ' Proud Heritage, Exciting Future Report No. DS2010 -061 To: Council Prepared By: Kim Allen Meeting Date: December 15,2010 Subject: Fourth Quarter Building Division Report Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. That Council receive report # DS2010 -061 for information BACKGROUND: This report is to provide for Council information on building permit activity to the end of the Fourth Quarter of 2010 ANALYSIS: The total number of permits issued to date is down by 61 permits from the number issued in 2009. The number of Single Family Dwellings is up by 23 permits over 2009.The Building Department performed a total of 1,732 inspections to date. FINANCIAL: Permit fees have exceeded our proposed budget estimates for 2010. POLICIES /LEGISLATION: N/A Development Services Meeting Date Dec. 15/10 Report No. DS2010 -061 Page 1 of 2 Page 89 of 218 91) - Report No. DS2010 -061, Andria Leigh,... CONSULTATIONS: Consultation with the Treasurer to confirm current revenues. ATTACHMENTS: Permit Report for the Fourth Quarter Ending December 30, 2010 CONCLUSION: N/A Respectfully submitted: Kim Allen Chief Building Official SMT Approval / Comments: C.A.O. Approval / Comments: Development Services Meeting Date Dec. 15/10 Report No. DS2010 -061 Page 2 of 2 Page 90 of 218 91) - Report No. DS2010 -061, Andria Leigh,... ,��" For the Month of December 2010 ith►�c Ile,d / ffe, Nva9 HmrrF, faxnrrce fwxn Number of Permits Issued: Township of Oro - Medonte 2010 2009 This This Period To Date Period To Date 5 456 31 537 Ag r /Add /Reno /Demo 2010 2009 15 1 23 Com /Ind /Pub $70,000.00 To Date 12 3 15 House Demolition This Period $213,000.00 18 1 21 Pool $1,073,000.00 House Demolition This Period 17 Sepitc Verification To Date $73,000.00 $62,600.00 22 2 33 Septic 1 120 7 103 Septic Replace/Repair This Period $100.00 To Date SFD House $142,300.00 Septic 1 64 3 43 SFDAdd /Reno /Dem To Date $1,140,900.00 1 43 1 42 Signs To Date 1 15 Small Projects 3 146 -- . 8 180 - - - -- - - Tent 8 14 Other Cancelled 7 5 31 2010 2009 Fees Collected: This Period To Date This Period To Date Building Permit Fee $821.00 $314,079.84 $18,680.51 $245,902.19 Septic Deposit $150.00 $54,385.00 $3,842.50 $51,562.50 Totals: $971.00 $368,464.84 $22,523.01 $297,464.69 Construction Value of Permits Issued For: 2010 2009 AgdAdd /Rena /Demo This Period $70,000.00 To Date $565,100.00 $1,703,000.00 Com /Ind /Pub This Period $213,000.00 To Date $3,441,000.00 $1,073,000.00 House Demolition This Period $1,000.00 To Date $73,000.00 $62,600.00 Pool This Period To Date $367,800.00 Sepitc Verification This Period $100.00 To Date $90,900.00 $142,300.00 Septic This Period $12,000.00 $69,200.00 To Date $1,140,900.00 $1,057,700.00 Septic Replace/Repair This Period To Date Thursday December 09, 2010 9:25.56 AM (kallen) Page 1 of 2 Page 91 of 218 91) - Report No. DS2010 -061, Andria Leigh,... Township of Oro- Medonte Thursday December 09, 2010 9:25:56 AM (kallen) Page 2 of 2 Page 92 of 218 3 For the Month of December 2010 VMW 2010 2009 This This Period To Date Period To Date SFD House This Period $300,000.00 $770,000.00 To Date $18,824,840.00 $11,121,000.00 SFDAdd /Reno /Dem This Period $50,000.00 $100,000.00 To Date $2,553,300.00 $2,714,500.00 Signs This Period To Date $77,000.00 $107,600.00 Small Projects This Period $72,500.00 $141,900.00 To Date $2,856,201.00 $2,914,501.00 Tent This Period To Date $41,500.00 $39,200.00 Other This Period To Date Cancelled This Period $427,000.00 To Date $318,100.00 $543,000.00 Total Value of Permits To Date: $29,663,741.00 $21,303,201.00 (Not including cancelled permits) Education Development Public To Date: $1,436.00 Education Development Separate To Date: $740.00 Simcce County Development To Date: $4,067.00 Cancelled To Date: $5,188.85 $3,505.00 In Total Number of Permits in process: Process value Agr /Add /Reno /Demo 3 $47,000.00 Comllnd /Pub 1 $680,270.00 Pool 1 $0.00 Sepitc Verification 4 $0.00 Septic 8 $53,000.00 SFD House 2 $610,000.00 Small Projects 10 $75,500.00 29 $1,465,770.00 Thursday December 09, 2010 9:25:56 AM (kallen) Page 2 of 2 Page 92 of 218 9m) - Report No. DS2010 -062, Andria Leigh,... REPORT T h )f Proud Heritage, Exciting Future Report No. To: Prepared By: DS2010 -062 Council Andria Leigh Meeting Date: Subject: Motion # December 15, 2010 2010 Reserve — Ontario Municipal Board (OMB) Roll #: R.M.S. File #: Appeals RECOMMENDATION(S): Requires Action❑X For Information Only :J It is recommended: 1. That Report No. DS 2010 -062 be received and adopted. 2. That a reserve for OMB Appeal costs be established. BACKGROUND /ANALYSIS: The 2010 Development Services Budget included an allocation for Ontario Municipal Board (OMB) Appeals. In 2010 this allocation was $ 25,000.000. The number and timing of OMB appeals is difficult to anticipate. The 2010 allocation was intended to be utilized primarily in relation to the County of Simcoe Official Plan appeal and potentially the initial costs associated with appeals resulting from appeals of the Township's Official Plan Review. However due to delays in the consideration of the County Official Plan by the Province, the Township has placed on hold their Official Plan Review project and therefore the monies budgeted for OMB appeals were not required. Currently the Ministry of Infrastructure has a proposed Amendment No. 1 to the Places to Grow Growth Plan that is under consideration; in addition, it is anticipated that the County of Simcoe Official Plan appeal will be considered in 2011. With the consideration of both of these documents and the legislated requirement to complete the Township's Official Plan review, it is anticipated that additional funds may be required in 2011. As such the allocation for OMB appeals not utilized in 2010 is being recommended to be placed in a reserve fund to assist with increased OMB appeal costs in future years. It is proposed that at the end of each future year any budget funds not required will be transferred to the reserve fund for OMB appeal costs to ensure funding is available for future OMB hearings. If in any given year OMB appeal costs exceed that year's budget DEVELOPMENT SERVICES December 15, 2010 Report No. DS2010 -062 Page 1 of 2 Page 93 of 218 9m) - Report No. DS2010 -062, Andria Leigh,... allocation for such costs, funds would be transferred from the said reserve to finance the excess costs. FINANCIAL. POLICIES /LEGISLATION: CONSULTATIONS: Director of Finance /Deputy CAO ATTACHMENTS: None CONCLUSION: It is recommended that a policy of transferring any unused budget allocation related to OMB appeal costs to a reserve for OMB appeals be established. Respectfully submitted: --4--L -�� Andria Leigh, MCIP, RPP Director of Development Services SMT Approval / Comments: C.A.O. Approval / Comments: DEVELOPMENT SERVICES December 15, 2010 Report No. DS2010 -062 Page 2 of 2 Page 94 of 218 9n) - Report No. DS 2010 -063, Andria Leigh... TOWNSHIP OF ORO- MEDONTE REPORT Woad Hrnr pe, F'srlrinA Fvurre Report No. To: Council Prepared By: DS 2010 -063 Glenn White, Manager of Planning Services, MCIP, RPP Meeting Date: Subject: Zoning By -law Motion # December 15, 2010 Amendment 2010 - ZBA -03 2187459 Ontario Limited (Aero Sales) Roll #: R.M.S. File #: 4346- 010 - 010 -00501 Part of Lot 20, Concession 10, D14 -40691 74 School House Road RECOMMENDATION(S): Requires Action )( For Information Only It is recommended: 1. THAT Report DS 2010 -063 be received; 2. THAT Zoning By -law Amendment Application 2010 - ZBA -03 for Township of Oro - Medonte be received and be considered at a future date in conjunction with Site Plan Application 2010 - SPA -06; and 3. That the applicant be advised to submit a complete Site Plan Application in accordance with the Policies of Section C9.4 of the Official Plan. BACKGROUND: The purpose of this report is to assess an application to amend the Zoning By -law submitted by 2187459 Ontario Limited (Aero Sales). The applicant is requesting to conduct outdoor public auctions and selling items which include boats and boat trailers, RV's, ATV's, PWC's, construction and agricultural equipment and light and heavy trucks. The subject land has an area of 2.8 hectares (6.94 acres) and fronts on Schoolhouse Road and Highway 11, being Part of Lot 20, Concession 10 (Oro), 74 School House Road, Township of Oro - Medonte. Schoolhouse Road is a small local road which runs easterly from Line 9 South. Vehicular access to the subject property is currently gained via Schoolhouse Road. Although the subject site enjoys direct Highway 11 frontage, no changes and /or direct access to Highway 11 is proposed. The site currently supports a 273 square metre (2,940 square foot) metal and vinyl clad coverall for storage of equipment for the business. There is also a mobile trailer located on the site which acts as a sales office. The surrounding land uses include a veterinary clinic directly to the west of the subject lands and a motor vehicle repair /body shop and trucking terminal in the vicinity of the Highway 11 and Line 9 South interchange. There is a residential /agricultural use to the south and a boat/marine sales business to the northwest. The Public meeting for this application as required by the Planning Act was held on October 13, 2010. No concerns were raised at the public meeting and no written objections. Development Services Meeting Date December 15, 2010 Report No. DS 2010 -063 Page 1 of 9 Page 95 of 218 9n) - Report No. DS 2010 -063, Andria Leigh... ANALYSIS: The application is to amend the Zoning By -law to add the additional use of conducting outdoor public auctions to the lands already zoned site - specific General Commercial (GC *170) Zone. The outdoor public auction centre would sell boats and boat trailers, RV's, ATV's, PWC's, construction and agricultural equipment and light and heavy trucks. The outdoor public auction would include the outdoor display of items being sold before and during the auction. The existing permitted marine sales use does not permit the outdoor public auctions of the items listed above. The site has exposure to Highway 11 but is a remnant parcel of land located between Highway 11 and School House Road. The site fronts onto School House Road and Highway 11 but only has an access point at cul -du -sac end of School House Road. Ministry of Transportation has commented that there will be no direct access to Highway 11. The site plan drawing submitted with the application has identified a small area, without delineated parking spaces, for staff parking. The rest of the site is devoted to the outdoor display of the items to be auctioned. Three gravel driveways are provided in between the rows of auction items. No on -site parking has been provided for the buyers auction use. In the past, the buyers have parked along School House Road or in a nearby farmer's field. FINANCIAL: Not applicable. POLICIES /LEGISLATION: Township of Oro - Medonte Official Plan The subject lands are designated "Commercial" by Official Plan Amendment 23 to the Official Plan of the Township of Oro - Medonte. One of the objectives of the Commercial designation is to "ensure that the design of new commercial development is sensitive to the rural character of the Township and contributes to the improvement of the appearance of the Highway 11 Corridor. Permitted uses in the Commercial designation are primarily oriented to vehicular traffic using Highway 11 and 12. Such uses may include service stations, new vehicle dealerships, restaurants, retail stores, fruit and vegetable markets, motels, building supply outlets, mobile home sales, garden centres, etc. OPA No. 23 was approved on the principle of the Official Plan directing new highway commercial uses to the Highway 11 corridor. Amending By -law No. 2006 -98 was passed to implement site specific highway commercial uses to conform with the principles of the Official Plan and the amendment. In regards to the original list of the highway commercial uses contained in the amending By -law (By -law 2006 -98) for OPA No.23, Planning staff was concerns about the subject property location being highly visible from Highway 11. The proposed outdoor public auction centre use would be a highly visible use and must provide an attractive visual identity and presence along the Highway. This type of use incorporates large areas of outside storage which are already prevalent along the Highway 11 corridor. In regards to the proposed use, impact on the visual aesthetics of the highway corridor could addressed through the site plan control process by site design and layout, landscaping, appropriate location and provision of parking spaces and areas and building elevations. Development Services Meeting Date December 15, 2010 Report No. DS 2010 -063 Page 2 of 9 Page 96 of 218 9n) - Report No. DS 2010 -063, Andria Leigh... The following policies contained in "Section C9.4" of the Official Plan shall be considered by Council when an application for Site Plan Approval is submitted: a) Adequate parking and loading facilities shall be provided on the site. b) Adequate buffering from adjacent residential uses shall be provided on site. c) No new entrances to Highway 11 shall be permitted. As a result, new uses must be accessed by an existing entrance or an entrance from a municipal or County road subject to the approval of the County of Simcoe, if applicable. d) Buildings shall be designed to blend in with their surroundings and with other buildings in the area. e) Buildings or structures on untreed sites shall incorporate landscaping to enhance the site and surrounding area. f) A high standard of landscaping shall be required on the lands adjacent to Highway 11. g) Outdoor storage areas shall be substantially screened from view from passing traffic on Highway 11. h) Where a proposed use abuts or is in close proximity to an existing residential use, fencing, landscaping, berming or a combination of these features shall be utilized to ensure that there is adequate screening between the uses. The applicant has submitted a Site Plan Application 2010 - SPA -06 with no supporting drawings to address the above noted Official Plan policies. The site plan sketch submitted with this application does not provide any details on proposed landscaping and screening of the proposed outdoor storage areas from view of Highway 11 and the surrounding lands, landscaping details for the lands adjacent to Highway 11, and no delineation or provision of parking areas and spaces on site for buyers and employees and no clear division of areas for access driveway, parking and outdoor storage and display. The Official Plan policies of Section C9.4 are required to be addressed by the Applicant in their Site Plan Application 2010 - SPA -06. Zoning By -law 97 -95: The existing site specific uses contained in amending By -law 2006 -98 (Exception GC "170) are the following: - the existing landscaping supply operation with limited expansion, - business offices accessory to permitted uses, - custom workshops, - hotels, - marine sales and service establishments, - motels, - motor vehicle service stations which may have an accessory convenience retail store, - recreational uses, - restaurants, - drive -thru restaurants, - highway commercial retail stores. The proposed outdoor public auction centre use is not included in this site specific list of uses for the subject lands therefore, the need for the applicant to amend the Zoning By -law. The proposed use is a similar highway commercial type use, however contains large areas of outside storage. In accordance with the "Development Polices" contained in Section C9.4 - Commercial of the Official Plan these policies are required to be addressed by the applicant in Development Services Meeting Date December 15, 2010 Report No. DS 2010 -063 Page 3 of 9 Page 97 of 218 9n) - Report No. DS 2010 -063, Andria Leigh... the Site Plan Application 2010 - SPA -06. The applicant has not requested any other relief and will need to comply with the By -law's existing yard setbacks, parking standards, landscaping and loading space requirements for a GC Zone. The proposed use of a outdoor public auction centre is recommended to be added to the above noted list of permitted uses contained in the existing General Commercial Exception Number GC *170 for the subject lands. By -law 97 -95, as amended, contains a definition for an "Auction Centre" which is the following: "Means premises used for the storage of goods and materials which are to be sold on the premises by public auction." "Premises" means an area of a building occupied or used by a business or enterprise. Therefore, the amending By -law will have to state that the auction centre can occur outdoors as requested by the applicant. The existing By -law 97 -95, as amended, only allows "Auction Centres" in an Economic Development (ED) Zone not a General Commercial (GC) Zone. County Official Plan For OPA No.23, County of Simcoe Planning staff indicated that the property is designated Rural & Agricultural in the Simcoe County Official Plan. County staff commented that further to Section 3.6.7 of the Simcoe County Official Plan; if the subject property was redesignated, commercial uses permitted on the site should be limited to highway commercial uses. Highway commercial uses are permitted according to the Rural policies of the County's Rural & Agricultural designation. The County defines highway commercial uses as "those which provide a service to the traveling public and include uses such as automotive servicing, accommodation, tourist, craft and special feature establishment and restaurants." The proposed use is a similar highway commercial use, therefore it is Planning staff's opinion that the addition of the proposed outdoor public auction centre would conform to the County Official upon the approval of a Site Plan which conforms with "Section C94' of the Township's Official Plan. Provincial Policy Statement Provincial Policy Statement (PPS) provides for healthy, liveable and safe communities are sustained by: accommodating an appropriate range and mix of residential, employment (including industrial, commercial and institutional uses), recreational and open space uses to meet long -term needs. The PPS also provides that Planning authorities shall promote economic development and competitiveness by providing opportunities for a diversified economic base, including maintaining a range and choice of suitable sites for employment use which support a wide range of economic activities and ancillary uses, and take into account the needs of existing and future businesses. The proposed use meets the intent of these policies. Places to Grow The application has been reviewed with reference to the Place to Grow policies. Policy 2.2.9.2, states that "Development outside of settlement areas, may be permitted in rural areas in accordance with Policy 2.2.2.1(i). This policy provides: "directing development to settlement areas, except where ... rural land uses that cannot be located in settlement areas. The subject lands have been designated "Commercial" by a site specific Official Plan Amendment No. 23. This OPA was implemented by a site specific exception to allow a list of highway commercial uses which are oriented to Highway No.11 and the travelling public and not oriented to a settlement area. The proposed use of an outdoor public auction centre requires large outdoor storage and display area which is not appropriate for a settlement area. The application to amend the Zoning By -law would generally conform with the Place to Grow legislation. Development Services Meeting Date December 15, 2010 Report No. DS 2010 -063 Page 4 of 9 Page 98 of 218 9n) - Report No. DS 2010 -063, Andria Leigh... Ministry of Transportation Ministry of Transportation does not object to the proposed amendment to the Zoning By -law 2010 - ZBA -03; however it should be noted that direct access from Highway 11 to the site will not be permitted now or in the future. All access to the site will continue to be provided via School House Road. In general, the applicant should be aware that any future improvement on the site will require Ministry review and approval. All the items being sold should be placed a minimum 3 metres from the Ministry property line. Sign permits are also required for any visible signing within 400 metres from the Highway 11 property limits. The traffic impact study submitted for OPA No.23 indicated that a northbound right -turn taper on Line 9 North will be required, the detail of which will be reviewed in the context of the site plan application. Such improvements will be at the sole cost of the proponent. This will be addressed by the Director of Transportation & Environmental Services during further processing of the Site Plan Application. Parking The applicant has conducted auctions on the site prior to the consideration of this Zoning Amendment Application 2010 - ZBA -03. Both the Township Clerk and the Director of Transportation & Environmental Services have concerns and issues with patrons parking along School House Road during the auctions. This situation creates a safety issue for people to park and then walk to the sales and auction area on site. The roadside parking restricts emergency vehicle access to the site during the auctions events. Staff are of the opinion that parking areas and spaces must be provided on the site for the auction patrons and employees. All parking is required to be provided on site and not solely accommodated through on street parking or parking on adjacent lands not owned by the applicant. CONSULTATIONS: Internal Departments Ministry of Transportation ATTACHMENTS: Attachment 1: Location Map Attachment 2: Proposed Site Plan CONCLUSION: The Zoning By -law Amendment application proposes to rezone the property located at 74 School House Road. The proposed land use generally conforms to the intent of certain policies of the Official Plan and the Zoning By -law. However, Section C9 of the Official Plan contains policies specific to the Site Plan Application 2010 - SPA -06 which are required to be addressed by the applicant. To date, this has not occurred and it is recommended at this time that the application solely be received by Council. Development Services Meeting Date December 15, 2010 Report No. DS 2010 -063 Page 5 of 9 Page 99 of 218 9n) - Report No. DS 2010 -063, Andria Leigh... Further it is recommended that Zoning By -law Amendment Application 2010- ZBA -02 not be further considered by Council until such time as a complete Site Plan Application 2010 - SPA -06 submission that conforms with Section C9.4 of the Official Plan is also brought forward for consideration. Currently auctions have been conducted on the site contrary to the Township's Zoning By -law on the property and therefore staff will be advising the applicant to cease all such use of the property until such time as a decision on both the Zoning By -law Amendment and Site Plan are considered by Council. Respectfully submitted: Glenn White, MCIP, RPP Manager of Planning Services SMT Approval / Comments: C.A.O. Approval / Comments: Development Services Report No. DS 2010 -063 Meeting Date December 15, 2010 Page 6 of 9 Page 100 of 218 Development Services Report No. DS 2010 -063 9n) - Report No. DS 2010 -063, Andria Leigh... ATTACHMENT 1: LOCATION MAP Meeting Date December 15, 2010 Page 7 of 9 Page 101 of 218 9n) - Report No. DS 2010 -063, Andria Leigh... 2010- ZBA -03 (2187459 Ontario Limited) rn Ww Z 1's =► - HtGN`NA�� h11GN WA SGH©OL.HOUSE.R ©AD w III Z. 0! FSubj.ctands 74 School House Road 0 30 60 120 180 240 Meters Development Services Meeting Date December 15, 2010 Report No. DS 2010 -063 Page 8 of 9 Page 102 of 218 9n) - Report No. DS 2010-063, Andria Leigh ATTACHMENT 2: PROPOSED SITE PLAN 2010-ZBA-03 (2187459 Ontario Limited) 21U 00\4 OTC: �AltrH30 0d: 03 0 I in 00 Cz Ln Oki, Development Services Meeting Date December 15, 2010 Report No. DS 2010-063 Page 9 of 9 Page 103 of 218 Tnwxchip of PrortA Hudgpe, Gxntu�g PAi :nrr 9o) - Report No. DS 2010 -064, Andria Leigh... TOWNSHIP OF ORO- MEDONTE REPORT Report No: DS 2010 -064 To: Council Prepared By: Steven Farquharson, B.URPL Intermediate Planner Meeting Date: Subject: Zoning By -law Motion # December 15, 2010 Amendments 2010 - ZBA -09 & 2010 - ZBA -10 (1522417 Ontario Limited) Roll #: R.M.S. File #: 4346- 010 - 003 -207 Part of Block B, Plan M -9 D14 40837 4346- 010 - 003 -208 Part of Block C, Plan M -9 D14 40838 (Oro) RECOMMENDATION(S): Requires Action For Information Only It is recommended that Council: 1. THAT Report DS 2010 -064 Re: Zoning By -law Amendment Applications 2010 - ZBA -09 & 2010 - ZBA-10 for 1522417 Ontario Limited, Part of Block B, Plan M -9 & Part of Block C, Plan M -9 (Oro), Township of Oro - Medonte, be received and adopted; 2. THAT Zoning By -law Amendment Application 2010 - ZBA -09, Part of Block B, Plan M -9 (Oro), Township of Oro - Medonte that would rezone lands from the Private Recreational (PR) Zone to the Residential One Exception 202 Hold (R1 *202(H)) Zone on Schedule A16 of Zoning By -law 97 -95, be approved; and 3. THAT Zoning By -law Amendment Application 2010 -ZBA -10, Part of Block C, Plan M -9 (Oro) Township of Oro - Medonte that would rezone lands from the Private Recreational Exception 113 (PR *113) Zone to Residential One Exception 202 Hold (R1 *202(H)) Zone on Schedule A16 of Zoning By -Law 97 -95; 4. THAT the Clerk bring forward the appropriate By -law for Councils consideration 5. AND THAT the owners be notified of Council's decision. BACKGROUND: The purpose of this report is to consider proposed Zoning By -law Amendment applications submitted by 1522417 Ontario Limited. The purpose of these applications is to rezone the subject lands in order for each to accommodate a residential use. A public meeting was held on September 8, 2010 to receive comments from members of the public and relevant agencies. The application was circulated to internal Township Departments and outside agencies. The Transportation and Environmental Services had concerns over driveway locations, which are further discussed in this report. There were no concerns raised by other internal departments or external agencies. Development Services Meeting Date December 15, 2010 Report No. DS2010 -064 Page 1 of 8 Page 104 of 218 9o) - Report No. DS 2010 -064, Andria Leigh... ANALYSIS: 2010- ZBA -09 The subject property is located at the north -west corner of Huronwoods Drive and Algonquin Trail. The subject land is an existing lot of record with 245 metres (803 feet) frontage on Huronwoods Drive, and occupies an area of approximately 2.4 hectares (6.Oacres). The zoning on the lands is Private Recreational (PR) Zone, which prohibits a dwelling from being located on the lands, which is why the Zoning By -law Amendment is required. 2010- ZBA -10 The subject property is located on the south -west corner of Huronwoods Drive and Algonquin Trail. The subject land is an existing lot of record with 56 metres (184 feet) frontage on Algonquin Trail, 113 metres (369 feet) frontage on Huronwoods Drive and occupies an area of approximately 0.6 hectares (1.6 acres). The lot is currently zoned Private Recreational Exception 114 (PR *114) Zone, which identifies the zoning standards for a recreation centre and associated uses, but does not permit a single family dwelling, which is why the amendment to the Zoning By -law is required as discussed further below. FINANCIAL: Not applicable. POLICIES /LEGISLATION: Township of Oro - Medonte Official Plan: The subject properties are designated "Residential' by Schedule "A" of the Official Plan. Schedule "A" also identifies the lands as being located within the Oro - Moraine Planning Area boundary. The sites do not contain any identified environmental features nor are they located in close proximity to any environmental features that would restrict potential development. Permitted uses on lands designated "Residential' are: single detached dwellings, home occupations, private recreational facilities, bed and breakfast establishments and open space uses. The Oro- Medonte Official Plan has designated Surgarbush as a settlement area. The Sugarbush settlement area is primarily a residential community. The proposed residential use conforms with the policies of the Official Plan. Zoninq By -law 97 -95: The subject parcels of land (2010 - ZBA -10) are presently zoned Private Recreational Exception 114 (PR *114) Zone and Private Recreational (2010 - ZBA -09). The exception 114, states: "Notwithstanding any other provision in this By -law, a recreation centre is permitted on the lands denoted by the symbol *114 on the schedules to this By -law. For the purposes of this Section, such a recreation centre may include swimming pools, tennis courts, change facilities, meeting rooms, lounges, or similar recreation facilities being non commercial in nature, and storage areas for skis and other recreational equipment and a maintenance shop and a storage area for equipment used to maintain the lands and facilities in the private park." Development Services Meeting Date December 15, 2010 Report No. DS2010 -064 Page 2 of 8 Page 105 of 218 90) - Report No. DS 2010 -064, Andria Leigh... It is due to this restriction, the applicant is required to amend the Zoning By -law to permit a single detached dwelling on the subject lands. The subject parcels would both exceed the minimum requirements of the Residential One (R1) Zone for the proposed residential uses. The applications also require an exception, which would impose the same setbacks as the R1 *113 for single detached dwellings with an additional exception from the provision for setback from a steep slope. Section 5.32 of the Zoning By -law requires that all buildings and structures are setback 23 metres (75.4 feet) from a steep slope. A steep slope is defined as having an incline greater than 3:1 or 33 %. The applicant has had a surveyor verify the location of any slopes on the proposed lots. The proposed lot would have a slope that is greater than 3:1. In order to accommodate appropriately sized building envelopes, the applicant is requesting an 8 metre (26.2 feet) setback from the steep slope. They have justified this request based on a review of the surrounding residences, wherein they are located closer and in some cases on the slopes within this subdivision. The Transportation and Environmental Services Department completed a site inspection of the proposed driveway locations for each of the subject lands and determined that the locations proposed by the applicant were not considered to be acceptable to the Township. On the basis of the steep grade along the south -side of Huronwoods Drive, Transportation staff will not be able to support driveway access from this portion of Huronwoods Drive to the subject lands. The Township has identified on Schedule 3 of this report where access to the two lots is considered to be the most appropriate on each of the subject lands. In order to adequately address the concerns noted in this report, Township staff are requesting that a Holding Provision be placed on the lands. The proposed Holding Provision would not be removed until a Site Plan Agreement had been entered into addressing tree retention, building and driveway location before the issuance of a Zoning Certificate. On this basis the proposed rezoning for a Residential One Exception zone appears to meet the provisions within the Zoning By -law. Provincial Policy Statement The intent of the Provincial Policy Statement (PPS) is to build strong and healthy communities while at the same time promoting efficient land use and development patterns. The PPS has been reviewed in terms of this proposal; the following policies are pertinent to these applications. Policy 1.1.3.1 states that settlement areas shall be the focus of growth and their vitality and regeneration shall be promoted. Since the lands are located within the Sugarbush Settlement Area, the growth is being directed to an area in which the PPS encourages growth to occur. In Policy 1.6, "Infrastructure and Public Service Facilities ", addresses issues such as the use of existing infrastructure and public service facilities should be optimized, wherever feasible, before consideration is given to developing new infrastructure and public service facilities. The applicant is proposing to utilize the existing water infrastructure and thus no new services are being proposed. The utilization of the water infrastructure already existing will satisfy the intent of the PPS. The proposed zoning amendment applications are considered to be consistent with the Provincial Policy Statement. Development Services Meeting Date December 15, 2010 Report No. DS2010 -064 Page 3 of 8 Page 106 of 218 90) - Report No. DS 2010 -064, Andria Leigh... Places to Grow The applications have been reviewed with reference to the Place to Grow policies which have been in place since 2006. Policy 2.2.2 "Managing Growth" subsection 1(i) states that development should be directed to settlement areas. As stated, Sugarbush has been identified through the County and Township's Official Plans as a settlement area and therefore the proposed residential development would be within a settlement area as required by Places to Grow. Subsection 1(j) states that growth in settlement areas should offer municipal water and wastewater services. The proposed applications will utilize existing municipal water, however individual septic systems will be used for wastewater services due to full municipal wastewater services are not available. The Township of Oro - Medonte has been identified as a Rural Area in the Places to Grow legislation. In Section 2.2.9 Rural Areas subsection (3), states that new multiple lots and units for residential development will be directed to settlement areas and may be allowed in rural areas in site - specific location with approved zoning or designation that permits this type of development. Given that the proposed residential development is located within a settlement area, the application would satisfy this policy. Based on the above, these applications would generally conform with the Place to Grow legislation. County Official Plan In analyzing these Zoning By -law Amendment applications, Township staff reviewed the County Official Plan. The County Official Plan identifies Sugarbush as a settlement area. As per Section 4.1 of the Plan residential uses are permitted in settlement areas and they are to be the focus of growth and development. The County Plan contains General Development Policies and Guidelines which are found in Section 4.3. These policies are focused more on the design and layout of proposed developments. The policies which are applicable in this situation require that proposed developments consider the minimization of removal of natural vegetation, and the scale and pattern of development being compatible with the character of the existing area. The proposed lots are similar in size and scale to the surrounding residential lots. Also with the imposition of a Holding Provision requiring Site Plan Control in the interest of tree preservation the Township has implemented steps to minimize the removal of natural vegetation. Therefore as it has been determined that the proposals conforms with the local Official Plan, it conforms with the adopted County Plan. CONSULTATIONS: Township of Oro - Medonte Official Plan Township Comprehensive Zoning By -law Planning Act County Official Plan Provincial Policy Statement Place to Grow Development Services Meeting Date December 15, 2010 Report No. DS2010 -064 Page 4 of 8 Page 107 of 218 90) - Report No. DS 2010 -064, Andria Leigh... ATTACHMENTS: Schedule #1- Location Map Zoning By -law Amendment Application 2010 - ZBA -09 Schedule #2- Location Map — Zoning By -law Amendment Application 2010- ZBA -10 Schedule #3 — Driveway Location CONCLUSION: The proposed Zoning By -law Amendments is in accordance with the Sugarbush Settlement Area policies of the Official Plan. The proposed Zoning By -law Amendments would rezone the lands to Residential One Exception 202 Hold (R1 *202(H)) Zone which meets to the general intent of the Official Plan and Zoning By -law. On the basis of the above, it is recommended that Council approves Zoning By -law Amendment 2010- ZBA -09 and 2010- ZBA -10. Respectfully submitted: ae,( " Steven Farquharson, B.URPL Intermediate Planner SMT Approval / Comments: Reviewed by: ("'k —Glenn White, MCIP, RPP Manager of Planning Services C.A.O. Approval / Comments: Development Services Meeting Date December 15, 2010 Report No. DS2010 -064 Page 5 of 8 Page 108 of 218 90) - Report No. DS 2010 -064, Andria Leigh... SCHEDULE # 1: LOCATION MAP ZONING BY -LAW AMENDMENT APPLICATION 2010- ZBA -09 JPo w 'uy O � 2 z 0 20 80 Meters LANDS TO BE REZONED Development Services Meeting Date December 15, 2010 Report No. DS2010 -064 Page 6 of 8 Page 109 of 218 90) - Report No. DS 2010 -064, Andria Leigh... SCHEDULE # 2: LOCATION MAP ZONING BY -LAW AMENDMENT APPLICATION 2010- ZBA -10 t �G 4,. un O� / w u � p a � Q i z ., w `�_ x 0 20 80 W to rs LAND S TCi H R ZON ED Development Services Meeting Date December 15, 2010 Report No. DS2010 -064 Page 7 of 8 Page 110 of 218 g ;0 g abed 0LOZ `SL aagwaoaQ aged B 9o) - Report No. DS 2010 -064, Andria Leigh... ti90-0 Loma 'ON lAodaa saoinuag;uawdoIanap SNOT VOM AVM3AIU(1 :g # 3TIC13HOS Page 111 of 218 9p) - Report No. RC2010 -26, Shawn Binns, D... 7c�u�s�s1. of REPORT0�� Proud Heritage, Exciting Facture Report No. RC2010- 26 To: Council Prepared By: Shawn Binns Meeting Date: December 15, 2010 Subject: Oro - Medonte Firefighters Association Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. RC2010 -26 be received 2. The Oro - Medonte Firefighters Association be requested to submit the applicable fee of $743.50 for Arena Ice Rental permit #2771 in accordance with the Township policy. BACKGROUND: The Oro - Medonte Firefighters Association is a not for profit group volunteer organization consisting of members from the Oro - Medonte Fire and Emergency Services Department. The Mission of the Association is to raise funds toward community initiatives. The association is requesting that Council give consideration to waiving the fees for ice time associated with a Battle of Badges fundraising event in which proceeds will be raised for the Simcoe Muskoka Regional Cancer Center at RVH. The Association has two practices scheduled April 1 st and April 2nd as well as the game scheduled for April 8t" for both the ice surface and the banquet hall. Last year the arena reached the capacity for viewers, therefore the association has added the banquet hall for spectator viewing to accommodate anticipated increase in attendance. This is the third annual Battle of the Badges event. Last year the event raised a total of $4120 for the Simcoe Muskoka Regional Cancer Centre. ANALYSIS: The Oro - Medonte Fire Fighters Association is an important community oriented organization which is seeking to raise awareness and funds for the Simcoe Muskoka Regional Cancer Center at the Royal Victoria Hospital. It has been Council's practice /policy that requests from individuals or organizations for grant /subsidies are requested to submit the applicable fee and a grant /subsidy application be submitted for Council's consideration. Recreation and Community Services December 15, 2010 Report No. RC2010 -26 Page 1 of 2 Page 112 of 218 9p) - Report No. RC2010 -26, Shawn Binns, D... FINANCIAL: ::1 The financial impact would be $743.50 for permit #2771 ATTACHMENTS: 1. Application for Grant/Subsidy Document 2. Facility Rental Permit CONCLUSION: It is recommended that the Oro - Medonte Fire Fighters Association be requested to submit the applicable fee of $743.50 for ice rental permit #2771, in accordance with the Township policy. Respectfully Submitted: Shawn Binns Director, Recreation and Community Services SMT Approval / Comments: I C.A.O. Approval / Comments: I -� Recreation and Community Services Report No. RC2010 -26 December 15, 2010 Page 2 of 2 Page 113 of 218 9p) - Report No. RC2010 -26, Shawn Binns, D... Geoff Patchell 103 Mount St Louis Rd W RR# 4 Coldwater, ONT (705) 835 -WI patchell@hotmail.com To: Township of Oro - Medonte From: Geoff Patchell Name: Justin Hodgkinson Date Sent: Nov 14, 2010 Phone: (705)487 -2171 Number of Pages: 5 Fax: (705) 487 -0133 Hey Justin Please find attached the Grant Subsidy form for the 2011 Battle of the Badges Charity Hockey Game. Can you please submit this to council for me to get approval. Sandy and I were talking about adjusting the January cheque for hockey if this subsidy went through. Please give me a call if there is any problems or concerns that you have with this application. Thanks for your help Geoff Patchell Firefighter Station b Moonstone Event Chair Page 114 of 218 9p) - Report No. RC2010 -26, Shawn Binns, D... IDIf'lI1S1141 of 0 �a►�te PI-oud Hei-itgiTe, Excitiu.j! Future APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application, Appendix "A" Financial Information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name Address -1 cz k P w_6 City C'G ki Lxx-0- (-C Prov. 0, o.77 Postal Code c) Contact Ge oC c- Telephone E-mail _P(AR lnel 1 (9 �Zv ; f, Cc r1r, Fax PART B - ORGANIZATION GENERAL INFORMATION Number of Out of Town Members Residents Geographic Area Date Served , {, t { � :cam. Ck0 -f ,? )n i-? Formed Membership Fee If Applicable Outline the mission, purpose and obje'c�tii'ves of your organizyation. .r, f_", S 1, :)QC".CJ� 0� -�t- � <1 `d')( --C10 {- le- �__fe W Ci n L' _,2J is ra r'�d �' C'i� � C_ e . CC' ►'t i- i ICS . t C' rV ' +Ve Rjr- � Cta 148 Line 7 South, Box 100, Oro, Ontario LO 2X0 Page 115 of 218 9p) - Report No. RC2010 -26, Shawn Binns, D... Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. �e� Indicate the products I services ! benefits provided to the Township of Oro - Medonte by your organization: 'Twe M®r n4p j C�.a �e i.�) k i-De j` -}- /� ` ES �Iq r-O P G -,.( �;_� �e ', d en �<� doo -�-- Kowe +o - -R C,-Lj, a - 'C) 'f ,'r' cea 0i Cr -)C •'ECCCz-k -n9 P r' O C Qb i t '- ? a gle� # of individuals served: PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees Application is for a (please check) Grant Subsidy Amount Requested: �•it'_ Cd . oc Purpose for which the granVsubsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). '11-le- •I e _ true_ 1 _A u-e_ Qs tied Qo{ w-, i 1 cis t- cas�- c; Ly e co-0 c ti vy-% O c C ni? �A C►cic 4o • ke. Cnm01-10- c LQ co I' 4--k e Sli\'1Cc- -e f3ws !� t nQ�,IcxnaC CgLn e-!� Cea*.0 Q LUf'_C�..C�- �,S�C�rt�., •�� Suic��r�� Cf�'- � NOGKP��t'U,- 1~�C�S i'��1�� +1f�� IJ-�krne LiL d oef —P9 i 7' cp i I �co-m �� a.�� - al'•s� � '�c�.•� -;�Qc c�ce_ � �-�� .��. • ;Jt � iod�(4�C��'� Do you currently receive other grants or subsidies from the Township (facility subsidizab6n, photocopying, secretarial, etc). — the ©C� - CY1e � i '� �e � ;c�,i^ �.,�oC.�.•-►rC`� C�fc��•>; �'.�� ¢,.`i�. Clo t' c� ° i'r1 CSC %r� �. t� Sy r�C {� e. t . • )c-c k i ga [1 �� , c; Previous grants /subsidies from the Township? ` en o Page 116 of 218 9p) - Report No. RC2010 -26, Shawn Binns, D... Amount Requested:'F 690.0Z) Year of Request: cROI 7 Amount Approved: 4 -) C7 &oo Year of Approval: 5CY10 PART D — SIGNATURE OF AUTHORIZED OFFICIAL(S) Date: Name & Position C tcA;r�l'_Fc:et`� ^z✓..�`,t Date: Name & Position For office use only Approved: Amount $ NOTE: Denied: Date: t300' i `-i' .1 -1 f C` M3 i t,.---AOic) Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. APPENDIX"A" Page 117 of 218 9p) - Report No. RC2010 -26, Shawn Binns, D... FINANCIAL INFORMATION ORGANIZATION NAME: y,-(0 - tY)Cd0n }e i P_ r ��j}'1 �e S i kccwevv 6-9,'�;Cc CURRENT FISCAL YEAR: Year: REVENUE: Source: IL Q- 4e l 'iCkP_•V-7, Sol sc Si l e 1-4- 0( "1 ass' or", TOTAL: EXPENDITURES: Amount: Cj NEXT YEAR PROPOSED: Year: a0 i j REVENUE: Source: Amount: 0 0 �rD� •C�� Item: Amount: Zce_ S Anne '22pG 00 TOTAL: 11 S `. �0 SUMMARY: Surplus or deficit from previous year: Revenue Sub Total Minus Expenditures BALANCE: !k4 Q(' �e 'T,kPjeC AL $ S. 0C)a 0,^) Sohn o y?SCck 5� p, Scyo-00 R., e*:"cap S aoo, on EXPENDITURES: Item: TOTAL I Cj , 700.00 Amount: Zr"2&- LCC,iii'C' e %cam] &�;01 4; -000 TOTAL:j'�l (, SU M MA RY: Surplus or deficit from previous year: Revenue Sub Total Minus Exp. Expenditures BALANCE: Page 118 of 218 9p) - Report No. RC2010 -26, Shawn Binns, D... Printed 22- Nov -10, 10:48 AM Page 1 =� Township of Oro - Medonte Acet ID: Iuvx.Jxp a/ 0iv�tlo�zte w - 148 Line 7 S., Box 100 Phone: (705) 487 -2171 Oro - Medonte, ON LOL 2X0 Fax: (705) 487 -0133 Customer Schedule Permit Number: 2771 Oro - Medonte Fire Fighters Geoff Patchell Geoff Patchell * Indicates event spans multiple days. Powered by MaxEnterprise®, a product of Maximum Solutions, Inc Page 119 of 218 Dur. Hourly Other Date Day Complex Facility Event Type Start Time End Time (Min) Rate Charge Amount 16- Oct -10 Sat GUTH Pad "A" Game 7:00 PM 7 :50 PM 60 148.00 0.00 148.00 23- Oct -10 Sat GUTH Pad "A" Game 7:00 PM 7:50 PM 60 148.00 0.00 148.00 30- Oct -10 Sat GUTH Pad "A" Game 7:00 PM 7:50 PM 60 148.00 0.00 148.00 06- Nov -10 Sat GUTH Pad "A" Game 7:00 PM 7:50 PM 60 148.00 0.00 148.00 13- Nov -10 Sat GUTH Pad "A" Game 7:00 PM 7:50 PM 60 148.00 0.00 148.00 20- Nov -10 Sat GUTH Pad "A" Game 7:00 PM 7:50 PM 60 148.00 0.00 148.00 27- Nov -10 Sat GUTH Pad "A" Game 7:00 PM 7:50 PM 60 148.00 0.00 148.00 04- Dec -10 Sat GUTH Pad "A" Game 7:00 PM 7:50 PM 60 148.00 0.00 148.00 11- Dec -10 Sat GUTH Pad "A" Game 7:00 PM 7:50 PM 60 148.00 0.00 148.00 18- Dec -10 Sat GUTH Pad "A" Game 7:00 PM 7:50 PM 60 148.00 0.00 148.00 08- Jan -11 Sat GUTH Pad "A" Game 7:00 PM 7:50 PM 60 148.00 0.00 148.00 15- Jan -11 Sat GUTH Pad "A" Game 7:00 PM 7:50 PM 60 148.00 0.00 148.00 22- Jan -11 Sat GUTH Pad "A" Game 7:00 PM 7:50 PM 60 148.00 0.00 148.00 29 -Jan-11 Sat GUTH Pad "A" Game TOO PM 7:50 PM 60 148.00 0.00 148.00 05- Feb -11 Sat GUTH Pad "A" Game 7:00 PM 7:50 PM 60 148.00 0.00 148.00 19- Feb -11 Sat GUTH Pad "A" Game 7:00 PM 7:50 PM 60 148.00 0.00 148.00 26- Feb -11 Sat GUTH Pad "A" Game 7:00 PM 7:50 PM 60 148.00 0.00 148.00 05- Mar -11 Sat GUTH Pad "A" Game 7:00 PM 7:50 PM 60 148.00 0.00 148.00 12- Mar -11 Sat GUTH Pad "A" Game 7:00 PM 7:50 PM 60 148.00 0.00 148.00 19- Mar -11 Sat GUTH Pad "A" Game 7:00 PM 7:50 PM 60 148.00 0.00 148.00 26- Mar -11 Sat GUTH Pad "A" Game 7:00 PM 7:50 PM 60 148.00 0.00 148.00 01- Apr -11 Fri GUTH Pad "A" Game 7:00 PM 7:50 PM 60 148.00 0.00 148.00 02- Apr -11 Sat GUTH Pad "A" Game 7:00 PM 7:50 PM 60 148.00 0.00 148.00 08- Apr -11 Fri GUTH Banquet Hall Charity Tou 7:30 PM 10:00 PM 150 31.00 0.00 77.50 Battle of the Badges Tournament 08- Apr -I I Fri GUTH Pad "A" Tournament 7:30 PM 9:50 PM 150 148.00 0.00 370.00 Battle of the badges 28.0 (hrs) Sub Total $3,851.50 Tax $0.00 Grand Total $3,851.50 CONTRACT PLEASE SIGN AND RETURN ONE COPY OF THIS PERMIT WITH PAYMENT IMMEDIATELY. BOOKINGS ARE TENTATIVE UNTIL SIGNED PERMIT AND PAYMENT ARE RECEIVED. * Indicates event spans multiple days. Powered by MaxEnterprise®, a product of Maximum Solutions, Inc Page 119 of 218 9p) - Report No. RC2010 -26, Shawn Binns, D... Printed 22- Nov -10, 10:48 AM Page I ALL FEES ARE INCLUSIVE OF TAXES. ALL CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO- MEDONTE. NSF cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.00 fee must be added to the amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum on all overdue accounts. Late payments or failure to replace NSF cheques may result in cancellation of your booking. It is mutually agreed that in the event it becomes necessary for the Parks & Recreation Department, through weather conditions, breakdown of equipment or any other cause, to cancel a sheduled event(s) at one of their facilities, the Parks and Recreation Department will notify the person signing the permit. Every effort will be made to replace a booking which has been cancelled or a refund will be given. Notice of a booking cancellation by permit holders must be given in writing to the Township Office. Cancellation in writing more than 7 days in advance of rental date: $20.00 administration charge - Full (100%) refund of rental fee Cancellation in writing within 7 days of rental date: $20.00 administration charge - Full (100 %) refund of rental fee if rental time is used by another renter - 50% refund of rental fee if rental time is not used by another renter Cancellation in writing less than 48 hours before rental date: - No refund of rental fee No cancellation notice ( "no- show "): - No refund of rental fee The exchange of booked time between individual teams or organizations is not permitted without proper written permission from the Parks & Recreation Department. No alcoholic beverages are allowed in any Township of Oro - Medonte facility without express permission from the Parks & Recreation Department. NOTE: Failure by any renter /group to adhere to the rental regulation/conditions noted herein may result in the cancellation of the renters/groups entire booking. WAIVER: The permit applicantlorganization agrees to hereby waive and forever discharge and INDEMNIFY AND SAVE HARMLESS the Corporation of the Township of Oro- Medonte, its employees, volunteers, partner organizations, sponsors, officers, and elected officials from all claims, damages, costs and expenses in respect to injury or damage to my /their person or property, however caused, which may occur as a result of my /their participation in the use/uses intended which will be held at the permit location/locations during the period of this permit including any additional dates later added to this permit. Notwithstanding the foregoing, this indemnification shall not apply to claims, damages, costs and expenses which the Corporation of the Township of Oro - Medonte shall or may become liable for by reason of any willful default or negligence of the Corporation of the Township of Oro - Medonte, its officers and employees. SIGNATURE: DATE: If not the named addressee of the permit, please print your name. * Indicates event spans multiple days. Powered by MaxEnterprise ®, a product of Maximum Solutions, Inc. Page 120 of 218 Printed 22- Nov -10, 10:48 AM 9p) - Report No. RC2010 -26, Shawn Binns, D... Page I Personal information contained on this form is collected pursuant to THE MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT, and will be used for the purpose of this permit. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario LOL 2X0 End of Listing * Indicates event spans multiple days. Powered by MaxEnterprise ®, a product of Maximum Solutions, Inc. Page 121 of 218 9q) - Report No. RC2010 -27, Shawn Binns, D... Tvwnsl , p of REPORT Proud Heritage, Exciting Future Report No. RC2010- 27 To: Council Prepared By: Shawn Binns Meeting Date: December 15, 2010 Subject: Mitchell Square Women's Institute Association Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. RC2010 -27 be received 2. The Mitchell Square Women's Institute be requested to submit the applicable fee of $324.00 for Hall Rental permit #2861 in accordance with the Township policy. BACKGROUND: ::1 The Federated Women's Institutes of Ontario is a not for profit group charitable organization with affiliations around the world working with and for women in rural and small towns in Ontario. Through the network of branches, they offer educational programming and community support; advocate for social, environmental and economic change, and work towards the personal growth of all women, for home and country. They raise money for donations towards the Orillia and Barrie Hospitals, Mental Health, Green Haven (Women's Crisis Shelter), Food Bank, East Oro Public School, Salvation Army, David Busby Centre, Orillia Key program, and Lighthouse Christian Ministries. The Mitchell Square Women's Institute is requesting that Council give consideration to waiving the fees for rental of the Old Town Hall. The facility is being used by the group to make mattresses from milk bags to go to third world countries. The mattresses will be sent to Haiti to support the victims of the earthquake which took place in January 2010. ANALYSIS: The Mitchell Square Women's Institute is an important community oriented organization which is seeking to have the rental fees waived to provide a place for the milk bag mattresses to be made by the volunteers. It has been Council's practice /policy that requests from individuals or organizations for grant /subsidies are requested to submit the applicable fee and a grant /subsidy application be submitted for Council's consideration. Recreation and Community Services December 15, 2010 Report No. RC2010 -27 Page 1 of 2 Page 122 of 218 9q) - Report No. RC2010 -27, Shawn Binns, D... FINANCIAL: The financial impact would be $324.00 for permit #2861 ATTACHMENTS: 1. Application for Grant/Subsidy document 2. Facility Rental Permit CONCLUSION: It is recommended that the Mitchell Square Women's Institute be requested to submit the applicable fee of $324.00 for hall rental permit #2861, in accordance with the Township policy. Respectfully Submitted: e Shawn Binns Director, Recreation and Community Services SMT Approval / Comments: I C.A.O. Approval / Comments: Recreation and Community Services Report No. RC2010 -27 December 15, 2010 Page 2 of 2 Page 123 of 218 9q) - Report No. RC2010 -27, Shawn Binns, D... W wi2sh ip )f Proud Heritage, Exciting Future APPLICATION FOR GRANT /SUBSIDY Instructions: In order to process the application, Appendix "A" Financial Information must be completed Note: Grants /Subsidies are not automatically renewed annually PART A - ORGANIZATION NAME AND ADDRESS INFORMATION Organization Name Address 150 On'-- 0 Ti • R Z City Prov. Postal Code L-Q i^ I i o Contact J W k1 1Q O xo m f)6_ � II Telephone �Q 57 - �Z7 °Z2 E -mail _�'•W!Y 1Q: 0)0rnCL —_1 ��Vt- nfY4'10n, COQ Fax i PART B - ORGANIZATION GENERAL INFORMATION Number of Out of Town Membership Fee & Members 141 Residents c2-j If Applicable J9 00 1VC04y Geographic Area 1 II Date Served �jro- Me��irc%°� ��1U["r(4()Yld1ll?q Formed 14 /,j Outline the mission, purpose and objectives of your organization. v 148 Line 7 South, Box 100, Oro, Ontario LOL 2X0 Page 124 of 218 my 9q) - Report No. RC2010 -27, Shawn Binns, D... Type of Organization (i.e. Registered Charity, Non - Profit Organization, no status, etc.) and registration number if applicable. fj NOn -- ?roVf �rQart►2ati0n Indicate the products / services / benefits provided to the Township of Oro- Medonte by your organization: "-nrneu for oionAons 4,owa 611 is Noopi+a( (`�en�al 1-iea��I�_ Csr h 1 -iaVen �1�orr�n�5 Gri�i� �1k6 Fnoa Bonk DcL i d JSUsb 16 ke 4Orn +° 11i cz� Vc1'iC�Y1 Ac 'm �/ L- y ��'�i� ion NliniS� -�-ies # of individuals served: n l n V PLEASE ATTACH DETAILED ANNUAL BUDGET INFORMATION INDICATING REVUNUES AND EXPENDITURES (Appendix "A ") PART C — DETAILS OF REQUEST Grant is a request for a financial contribution from Council Subsidy is a request for a reduction or waiving of fees / Application is for a (please check) Grant Subsidy V Amount Requested: ?�nkl n o nS 01 MVJ Yt Roll,, Purpose for which the grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). - 15 haue work �s I-O ��e �mmuni- �i�our-Cr)wn �en mernbex-s r -V�e ry-4J na n� McAre.,5e_�5 Mad �rnnrL rni 1k baa 5 4o a n +n +6 r�J world 01ou 4ri \A1e. Q r ulI�i n4 On Na i i ci ue_ +0 a ® � r ce 4 6u4kouakt�, in �YnnuarV Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). NQ Previous grants /subsidies from the Township? WOYle. Page 125 of 218 Amount Requested: Amount Approved: 9q) - Report No. RC2010 -27, Shawn Binns, D... Year of Request: Year of Approval: PART D — SIGNATURE OF AUTHORIZED OFFICIAL(S) Date: O Q Q--Mmfi & Position Name & Position For office use only Approved: Amount $ NOTE: Date: Denied: Date: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. APPENDIX "A" Page 126 of 218 9q) - Report No. RC2010-27, Shawn Binns, D... FINANCIAL INFORMATION ORGANIZATION NAME: MAO� l I u a rf- WO McIn � 1 44 44e r CURRENT FISCAL YEAR: Year: NEXT YEAR PROPOSED. Year,:WeAn n4 k vt-=. REVENUE: REVENUE: 006 i n GL Amount: Wo -TSource: Source: a V-�ot�r 12- TOTAL: TOTAL EXPENDITURES- EXPENDITURES: item: Amount: Item: Amount: TOTAL: TOTAL: SUMMARY: SUMMARY: Surplus or deficit from Surplus or deficit from previous year: previous year: Revenue Revenue Sub Total Sub Total Minus Expenditures Minus Exp. Expenditures BALANCE: BALANCE: Signature: /, L) a2almdA Date; f&,y"M Page 127 of 218 Z,&� 9q) - Report No. RC2010 -27, Shawn Binns, D... av"� JZ4-t" j9 4&9" ab zglgl Page 128 of 218 9q) - Report No. RC2010 -27, Shawn Binns, D... G,7 - -a.S' r��•os 43 .� 3 a 4q -W5. r� SOD d Page 129 of 218 9q) - Report No. RC2010 -27, Shawn Binns, D... An arms- - 9 J��4 ,�4 �- X f 5?.oz q,9- 1,7 j w?3 '02 le 00 43 -.-5 -6 , 6 W. d,-I, - 7 - �, 2 k Page 130 of 218 9q) - Report No. RC2010 -27, Shawn Binns, D... Page 131 of 218 Printed 03- Nov -10, 03:21 PM Page 1 ' ,,. Township of Oro - Medonte Acet >D: r ,�r, (4iv�f9„re�lante r r ,,� , .• 148 Line 7 S., Box 100 Phone: (705) 487 -2171 Oro - Medonte, ON LOL 2X0 Fax: (705) 487 -0133 Customer Schedule Permit NuVim eer: 2861 rvict =Campbell Campbell Twila Campbell Home Phone: 705 -487 -2494 156 Line 10 N RR #2 Hawkestone, ON LOL 1TO Dur. Hourly Other Date Day Complex Facility Event Type Start Time End Time (Min) Rate Charge Amount 06- Nov -10 Sat OTH Old Town Hall Workshop 9:00 AM 1:00 PM 240 27.00 0.00 108.00 Renting the Basement ONLY -27=NavZO Sat OTH Old Town Hall Workshop 9:00 AM 1:00 PM 240 27.00 0.00 108.00 lit .08 -Jan-11 Sat OTH Old Town Hall Workshop 9:00 AM 1:00 PM 240 27.00 0.00 108.00 1 q' !�zl� J �� 12.0 (hrs) Sub Total $324.00 Tax $0.00 Grand Total $324.00 CONTRACT PLEASE SIGN AND RETURN ONE COPY OF THIS PERMIT WITH PAYMENT IMMEDIATELY. BOOKINGS ARE TENTATIVE UNTIL SIGNED PERMIT AND PAYMENT ARE RECEIVED. ALL FEES ARE INCLUSIVE OF TAXES. ALL CHEQUES ARE TO BE MADE PAYABLE TO THE TOWNSHIP OF ORO- MEDONTE. NSF cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.00 fee must be added to the amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum on all overdue accounts. Late payments or failure to replace NSF cheques may result in cancellation of your booking. It is mutually agreed that in the event it becomes necessary for the Parks & Recreation Department, through weather conditions, breakdown of equipment or any other cause, to cancel a sheduled event(s) at one of their facilities, the Parks and Recreation Department will notify the person signing the permit. Every effort will be made to replace a booking which has been cancelled or a refund kill be given. Notice of a booking cancellation by permit holders must be given in writing to the Township Office. Cancellation in writing more than 7 days in advance of rental date: $20.00 administration charge - Full (100 %) refund of rental fee Cancellation in writing within 7 days of rental date: - $20.00 administration charge - Full (100 %) refund of rental fee if rental time is used by another renter - 50% refund of rental fee if rental time is not used by another renter Cancellation in writing less than 48 hours before rental date: C- No refund of rental fee No cancellation notice ( "no- show "): - No refund of rental fee * Indicates event spans multiple days. Powered by MaxEnterprise ®, a product of Maximum Solutions, Inc. Page 131 of 218 Printed 03- Nov -10, 03:21 PM 9q) - Report No. RC2010 -27, Shawn Binns, D... Page 1 exchange of booked time between individual teams or organizations is not permitted without proper written permission from the :s & Recreation Department. alcoholic beverages are allowed in any Township of Oro - Medonte facility without express permission from the Parks & oration Department. Failure by any renter /group to adhere to the rental regulation/conditions noted herein may result in the cancellation of the roups entire booking. AIVER: ie permit applicant/organization agrees to hereby waive and forever discharge and INDEMNIFY AND SAVE HARMLESS the )rporation of the Township of Oro - Medonte, its employees, volunteers, partner organizations, sponsors, officers, and elected licials from all claims, damages, costs and expenses in respect to injury or damage to my /their person or property, however caused, rich may occur as a result of my /their participation in the use/uses intended which will be held at the permit location/locations ring the period of this permit including any additional dates later added to this permit. Notwithstanding the foregoing, this iemnification shall not apply to claims, damages, costs and expenses which the Corporation of the Township of Oro - Medonte shall may become liable for by reason of any willful default or negligence of the Corporation of the Township of Oro - Medonte, its Ficers and employees. not the named addressee of the permit, please print your name. information contained on this form is collected pursuant to THE MUNICIPAL FREEDOM OF INFORMATION AND �TION OF PRIVACY ACT, and will be used for the purpose of this permit. Questions about this collection should be to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro- Medonte, 148 Line 7 South, Box i, Ontario LOL 2X0 End of Listing * Indicates event spans multiple days. Powered by MaxEnterprise®, a product of Maximum Solutions, Inc. Page 132 of 218 9r) - Report No. TES2010 -23, Jerry Ball, D... qf)-i ' Umship of REPORT Proud Heritage, Exciting Future Report No. TES2010 -23 To: COUNCIL Prepared By: L. McNiven Meeting Date: December 15, 2010 Subject: Tree Management Program Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action F---1 For Information Only It is recommended that: 1. THAT Report No.TES2010 -23 be received and adopted. 2. AND THAT the Director of Transportation and Environmental Services develop a sustainable program that addresses the issue of tree replacement, and maintenance of trees, on public and /or private property. BACKGROUND: Trees are a contributor to the health and beauty of the Municipal environment. Due to increased development, climatic changes, forest loss, and increasing pollution rates, trees are one natural way to enhance and improve the sustainability of a community because of their many environmental benefits. The Township currently does not have a formal tree management program. There is 615 centre line kilometers of Township right of way, plus numerous Township owned properties that have the potential for greater tree /forest management activities. The Transportation Services budget includes funds for roadside brushing. This activity occurs during the spring and winter months, and involves removal of roadside brush along two to three kilometers of road by township staff and contractors. The budgeted funds are typically $25,000 per annum. In new development areas, the engineering standards contain requirements for planting trees on lots that meet specific criteria and the preservation / planting of trees in open spaces, park land and drainage areas where possible. Transportation & Environmental Services December 15, 2010 Report No. TES2010 -23 Page 1 of 3 Page 133 of 218 9r) - Report No. TES2010 -23, Jerry Ball, D... The County of Simcoe provides some forestry related services to its member Municipalities, such as management prescription, marking, marketing and cut inspections. Several of the surrounding rural Municipalities were surveyed and only one has a formal tree management/removal policy. ANALYSIS: The trees within the Township's road allowances need to be professionally managed in order to develop a sustainable program that addresses the issue of tree replacement, and maintenance of trees on public property. The first step to establishing a program would be to establish criteria, such as what treed areas will be included in the program, and what criteria would be used to determine if the tree is in poor health. The following groups of treed areas could then be assessed to determine if they should be included in the program — Township Road Allowance Trees, Boundary Line Trees, Parkland Trees, Unopened Road Allowances, other Township land, and trees on private property that are leaning towards Township owned property. Staff would then recommend a qualitative rather than a quantitative inventory of the roadside tree populations and township owned forests that are to be included in the program. This would allow for a general account of the overall health of the treed areas. A qualitative inventory would allow the Township to proactively find opportunities to enhance the integrity of the tree populations and would contribute to the prevention of devastating tree loss of an entire area by reinforcing tree health. The tree management program would investigate and may include the following: Establishment of a tree thinning program with assistance from the County and possible revenue generation for the Township; Development of a formal tree removal and planting policy; Immediate, Short and Long Term inventory objectives olmmediate — Identification, removal and /or GPS location of dead or dying trees, noxious weeds and invasive woodland plants oShort Term — Roadside brushing schedule for maintenance purposes, inventory of trees at risk; oLong Term — Complete inventory of tree populations. - A list of localized tree diseases, such as Pine False Webworm and Butternut Canker, and tree species affected; - Potential threats, such as Emerald Ash Borer and Asian Long Horn Beetle; - New planting and warranty standards for new development; - Tree removal policy which would include options for replanting trees and cost sharing with adjacent property owners; - List of native tree species specific to Oro - Medonte's environment; and - Development of a road occupancy permit system to control indiscriminate cutting by utilities and other companies on Township right of ways. Transportation & Environmental Services December 15, 2010 Report No. TES2010 -23 Page 2 of 3 Page 134 of 218 9r) - Report No. TES2010 -23, Jerry Ball, D... `i 13 Part of the program would involve communication and coordination with Hydro One to take advantage of joint cutting operations to increase the kilometers of roads brushed each year. Several of the Colleges and Universities in Ontario offer Forestry Programs. The County of Simcoe generally hires forestry program students as part of their forestry program, and has found students in the last years of the forestry program to be capable of most aspects of forestry management. FINANCIAL: I Based on general information, a budget for the project was created of around $30,000. This allocates $20,000 in wages for two students, and $10,000 for a rented vehicle, fuel, office, and safety equipment. CONSULTATIONS: Bob Hutchison, County of Simcoe / Ministry of Natural Resources (Retired) Al Lees, AECOM CONCLUSION: The Township of Oro - Medonte needs to protect and enhance elements of its natural environment, and explore opportunities for revenue generation by developing new planting, replacement and tree management strategies, through a formal tree management program. By managing its trees proactively and consistently, the Township will protect and realize the rewards of its investment. Respectfully submitted: Jerry Ball, C.R.S.S. Director of Transportation and Environmental Services SMT Approval / Comments: I C.A.O. Approval / Comments: Transportation & Environmental Services December 15, 2010 Report No. TES2010 -23 Page 3 of 3 Page 135 of 218 11 a) - Minutes of Barrie Public Library me... k L BARRIE PUBLIC � UE3RARY LL L ?::rJvr xrCrrG }a, MINUTES Board Meeting #10 -08 Thursday October 28, 2010 at 7:30PM Consumers Gas Boardroom PRESENT: C.Virgo (Chair), R. Duhamel (Vice Chair), S. Kastner, V. DeCecco, M. Meads, A. Davis (Director), T. Latimer (Recorder) ABSENT: A. Prince, L. McClean, L. Strachan J.Heran 1. Call to Order The meeting was called to order at 7:30pm 2. Confuznation of Agenda The agenda was confirmed 3. Conflict of Interest None declared 4. Expansion Study — Painswick Branch Costas Catsaros from ZAS architects presented the expansion study for the Painswick Branch. The study showed two options to expand the Painswick Branch to include about another 25,000 square feet. 5. Population Growth Characteristics Eric Hodgins (Growth Management Coordinator, City of Barrie) gave a brief presentation on annexed lands that have been acquired by the City of Barrie, and indicated where the major growth areas for Barrie are, including the downtown core. 6. Capital Campaign Update Chris VanderKruys (Development Office) $137,000 in pledges has been donated by teams from the dragon boat festival for various charities. Over $1,600 pledged to the library. The library team, Dragon Tales raised over $5,000 for the library. The campaign is 98.2% towards goal and hope to reach the goal by the time the new building opens. 7. Minutes of Meeting 7.1 Minutes of Board Meeting #10 -07 dated Thursday September 23, 2010 #10 -29 KASTNER - DUHAMEL Page 136 of 218 11 a) - Minutes of Barrie Public Library me... THAT the minutes of Board Meeting X10 -06 dated Thursday June 24, 2010 be adopted. CARRIED 8. Business Arising None 9. Report of the Chair Program attendance has been up over last year, due to Holly programs 10. Committee Reports 10.1 Financial Statement — September 2010 - Motion to approve expenditures Moved to In Camera Discussed In Camera Moved from In Camera R. Duhamel left (approx. 8:50pm) — meeting continued as discussion only — no quorum. 11. Director of Library Services Report September 2010 Highlights of the report were discussed 12. Other Business 12.1 CUPE Negotiations Request Representatives and motion will be done by email after the meeting 12.2 Knowledge Ontario Motion to approve or not approve the request for bridge financial contribution will be done by email after the meeting 13. Committee Meeting Dates At the Call of the Chair 14. Date of Next Board Meeting Thursday November 25, 2010 at 7:30pm in the Consumers Gas Boardroom. 15. Adjournment The meeting was adjourned at 9:09pm CHAIR r DATE � / 'id e DATE Page 137 of 218 11a) - Minutes of Barrie Public Library me... LLL� ,�_ `ELL` Enui LLL C Pia Le L OAS 7111 BARRIE PUBLIC LIBRARY MINUTES BOARD ELECTRONIC DISCUSSION #10 -02 Monday November 1, 2010 RESPONDED: C.Virgo (Chair), R.Duhamel (Vice- Chair), S.Kastner, L.Strachan, L.McClean, V. DeCecco NO RESPONSE: M.Meads J. Heran, A. Prince 1. CUPE Negotiations #10 -37 KASTNER - DECECCO THAT the following board member is a representative of the board for the CUPE negotiations: Lynn McClean. CARRIED 2. Knowledge Ontario Bridge #10 -38 KASTNER - DECECCO THAT the Barrie Public Library Board approve the request from Knowledge Ontario for the bridge financial contribution. CARRIED CHAIR DATE , &' , /'_' " - i I &g � �' / r� v/ SE DAXE Page 138 of 218 11 a) - Minutes of Barrie Public Library me... DIRECTOR'S REPORT November 25, 2010 for October 2010 PERSONNEL 1. October 1S`, the Director held a conference call with the Library's Labour Management Lawyer to discuss the Level III union grievance. 2. October 7`h, the Director and Library Management team met with Strategic Planning Consultant, Susan Wright, Randolph Group to develop additional input toward the Library Board's strategic plan and provide a framework to receive additional staff input. Three focus groups were identified to represent the community and arrangements made for Susan to meet with these groups. 3. October 4`h and 5`h, the Director attended the executive meeting of the Canadian Urban Libraries Council in Hamilton. Bibliocommons and RFID were discussed with a view to improving library services and cost effectiveness of operations. Government and province -wide initiatives were discussed including Knowledge Ontario, E- content principles and a copyright update on Bill C32. The second day was devoted to working on CULC's strategic plan including progress and a revision to objectives for the Halifax meeting to be held at the Canadian Libraries Conference. Work continues on foreign credentials and the Human Resources Summit. 4. October 13t`, Management held a farewell lunch for their much beloved Manager, Fundraising, Marketing and Communication, Ann Andrusyszyn. A final farewell from staff and the Library Board was held at the Library, October 15`k`. We all will miss Ann and wish her continued success in Nova Scotia with the Film Festival. 5. Chris Vanderkruys has been appointed as Ann's replacement. 6. Children's and Youth Services department welcomed Adam Smircich, a Seneca College Library Techniques student, on a two week placement starting October 25. 7. Julie Ross, Management representative on the Library's Health and Safety Committee, attended two days of Health & Safety certification training in October. This training is required to meet provincial legislative requirements. 8. Alison Bramwell attended a three day Health and Safety Certification Training program to complete Part One of the program. II INFORMATION SERVICES Adult Information Services 1. Sylvia Mueller attended the Ontario 211 Services Corporation Data Day teleconference on Oct 19. 2. Lynn Hougham, Alison Bramwell and Elizabeth Bufton attended the "Reader Advisor in a Day" event in Toronto. The guest speaker was Terry Fallis. 3. Cindy Madden participated in a Booklist webinar "Breaking New Bread: Cookbooks in the Library" on October 51h 4. Patricia Roebuck participated in a free webinar offered by Southern Ontario Library Services (SOLS) regarding the offerings of Archambault, one of two organizations chosen by SOLS to offer French materials to members through the $15 million program. 5. Mary McAlpine attended a SOL's workshop on "Crossover" fiction while also visiting the new Cookstown Library. Page 139 of 218 11 a) - Minutes of Barrie Public Library me... 6. Janet Graham attended the Canadian National Institute of the Blind (CNIB) SOLS to learn about the revised library partners program. CNIB will no longer sell material to libraries but, for the next two years while government funding is available, 250 DAISYs (special format for CNIB copyright exempt material) per year will be supplied free. 7. In October, Information Staff selectors began using a new Library Services Centre (LSC) order process and have been diligently ordering material for both the Painswick Branch as well as the Downtown location. 8. As Chair of Southern Ontario Multilingual Program (SOMP), Patricia Roebuck has developed a new spending plan to ensure that more materials are available to meet requests. 9. Lynn Hougham and Ayla Demiray added 131 donated items to the collection in October. 10. Elizabeth Bufton created four displays on the main floor: "Your Library Your,World: Opening Doors to the Future @ Your Library," "Star Gazing @ Your Library," "Love Bites @ Your Library," and "Power Up Your Business: Invest - Innovate - Grow @ Your Library." 11. Cindy Madden wrote the Winter /Spring Health newsletter article on Healthy Cooking. 12. Shonna Froebel attended 3 Business Networking International (BNI) meetings in October. 13. Shonna attended an International Festival of Authors (IFOA) Ontario meeting and the kickoff party in Toronto. 14. Shonna participated in a meeting for the "Forest of Reading" chairs. 15. Janet Graham and Elizabeth Bufton delivered a Literary Games and Sudoku program at Holly Recreation Centre. 16. Patricia Roebuck sent an email to Francophone contacts (more than 40 people) about suggested reading lists for all ages and also encouraged all to continue to send suggestions. Promotion is a key component in her communication strategy as it's not enough to buy the popular and requested items, people need to recognize them as such and don't always do so living in a minority language situation. There is a core group of Francophones who use the collections and services and who are happy to promote them. Since a number of Francophone families are military and here for a short time, constant outreach and promotion is necessary. 17. Janet Graham provided her monthly book review for Focus 50+ community seniors' paper and the upcoming adult library events. She also sent publicity to the city page of The Examiner. 18. Anne Dorsey attended the Oro- Medonte Chamber of Commerce BA5 on October 5`}'. 19. Anne presented a PCensus Coaching Session at the Business Enterprise Resource Network on October 6`h. 20. Anne attended the Chamber Business Networking Breakfast on October 7a'. The speaker was Gary Fleming from the Town Planner. 21. Anne presented a session on Serving Patrons with Intellectual Disabilities at the Toronto Reference Library on October 12t`. 22. Anne attended the Small Business Summit on Tuesday October 19th. This was a Small Business Week Event. 23. Anne spoke extensively with Thunder Bay Public Library as they made the leap to purchase PCensus. There are now 4 public libraries in Canada with PCensus. Page 140 of 218 11 a) - Minutes of Barrie Public Library me... 24. Anne was interviewed by Bruce Cameron for the Barrie Examiner's upcoming Barrie Business Magazine. 25. Anne and Shonna Froebel attended the Barrie Examiner's Women in Business Awards on October 21 ". Anne was nominated for an award. 26. Anne attended the Greater Barrie Chamber of Commerce board meeting on October 26". 27. Anne attended the Women in Networking Going Strong (WINGS) breakfast meeting on October 27`h. 28. The Ontario Genealogy Society (OGS) ( Simcoe County Branch) held their monthly meeting at the library in order to demonstrated to the members what is available in the Local History collection. Training on the Barrie newspapers, cemeteries, census, Ancestry Library was conducted by OGS members, with assistance from Robyn Zuck. 29. Cathy Bodle, Information Barrie, spoke at the October 13 meeting of the Barrie and District Association of Volunteer Administrators. She outlined what is available in the Information Barrie database, what Information Barrie currently does in terms of listing Volunteer Opportunities, and what volunteer centre services the other four Community Information Centres in Simcoe County currently offer. 30. On October 19, Pam Hillier of 211 Community Connection in Collingwood met with Al Davis, Shonna Froebel and Cathy Bodle to update us on the province -wide 211 initiative. 31. Elizabeth Burton provided a Remembrance Day program at the Library presenting 2 documentaries from the series "Voices of War." 32. Elizabeth hosted a Drive Wise Refresher seminar on October 20`x'. It was very popular as over 57 people came. Unfortunately, some patrons were asked to leave as there is a limit of 50 people (fire regulations) for the Angus Ross Room. 33. Janet Graham and Elizabeth Bufton organized a "Favourite Poem" program in the Library on October 14`h. 34. Janet Graham delivered a Bone Health and Falls Prevention program in October focusing on Osteoporosis and Public Health. Evaluations were extremely positive. Janet also organized an Alternative Health Panel. 35. Janet arranged for the delivery of a travel program on Hadrian's Wall and Scotland. 36. Mary McAlpine taught the Advanced Internet searching skills with Elizabeth Bufton's assistance. 37. Janet Graham provided a `Beginner Internet" workshop 38. Robyn Zuck prepared and presented 2 introductory email workshops. 39. Anne Dorsey facilitated Investing for Women on October 4h, Business Plan 101 on October 13`h, Powers of Attorney on October 13t` and PCensus on October 20,'. 40. Shonna Froebel attended two Pain.swick branch site meetings in October as construction on the foundation started. 41. The 1961 -1970 Birth, Marriages and Deaths (BMD) index was finally printed in October. A complimentary copy is sent to the Simcoe County Archives. 42. Robyn Zuck wrote a Recommended Website article for the newsletter, which included the Career Cruising database and the new Barrie Examiner online database. 43. Robyn also worked with members of The Libraries on the Go consortium to create a totally new and revised website. 44. Robyn worked with the SOLS committee to help choose those data base subscriptions that will become part of the $3,000,000 government grant made to SOLS. Members of Page 141 of 218 11 a) - Minutes of Barrie Public Library me... the Libraries on the Go consortium (Barrie Public Library is a member) were also included for recommendations. Children and Youth Service 1. Vicki Nicholls finished an online Adobe Photoshop course from the University of Waterloo with 100% on her exam. Vicki can now provide assistance to Brenda Jarvis in using Photoshop. 2. Children's and Youth Services received two material selection challenges in October. "M is for Magic" by Neil Gaiman and "Outside Over There" by Maurice Sendak. Selections were reviewed by staff within the Library's selection policy. "M is for Magic" was relocated to a more senior level of the collection and "Outside Over There" was retained by the Library. The Library responded to each patron with a letter explaining the selection policy, the Library's review process and the rationale for the decision. 3. Debra Smith added 9 donated items to the young adult and junior non- fiction collection. 4. Debra Smith, Laura LaFleshe and Jane Salmon continue to select items for junior non- fiction (ten core lists were completed this month!), young adult (fiction and non- fiction), picture books, easy readers and junior fiction for the Painswick Branch as well as the downtown collection. 5. Nancy Woods added 15 donations to the children's and young adult collection in October. 6. Patricia Roebuck has moved the Junior French collection to the new shelving that finally arrived in October. New bilingual shelf -end pictures will direct customers to appropriate sections. Ordering of new French material is slow as Library Service Centre (LSC) takes more time to identify the orders from supplier catalogues. 7. Children's and Youth Services staff continues to provide Ask Ontario (AskON) reference services in October. 8. Kym McOuat filled a request for a teacher requesting material on the topic of Courage for a school classroom. She received positive feedback and appreciation for the effort and used the occasion to promote library services by informing the teacher that any staff member would be happy to assist in this way. 9. Kym finished a "Romance for Juniors" booklist as well as a revision to the "Great Books for Boys." 10. On Oct 14, Debra Smith delivered a tour to a group of 9 special needs high- school students from Barrie Central. 11. On October 18`h, Laura LaFleshe led a tour for 12 people from the homeschoolers group that come weekly to the library on Monday afternoons. 12. On Oct 191h Laura led a tour for 19 grade 5 students from Kempenfelt Bay School. 13. On Oct. 25h Jane Salmon attended a teleconference meeting of the Ontario Public Library Association (OPLA) Child and Youth Services Committee. Jane is working on plans for the Child and Youth Expo at the next OLA Superconference. 14. On Oct. 27th Jane Salmon attended a Simcoe County Best Start committee. 15. On Oct. 28th Jane Salmon chaired a meeting of the OLA Best Bets committee. 16. "Library on the Loose" storytimes continued at Zehrs and at the Holly Community Centre in October. The numbers are growing at the Holly storytimes with an average attendance of 64 children and parents each week. Storytimes will increase to two back Page 142 of 218 11 a) - Minutes of Barrie Public Library me... to back storytimes each Thursday morning in the Spring of 2011 in response to demand. 17. Patricia Roebuck was pleased to discover from a feedback sheet from a Francophone parent that her 7 year -old daughter had made a presentation to her class on Readopoly and all the programs that the Library offers in both languages throughout the summer. She encouraged Trish to "Keep up the good work!" 18. Patricia Roebuck received a request from a local teacher of Italian who teaches children in the Saturday Heritage language program through the Catholic School Board. She would like the Library to have an Italian collection for children as there are more children in this class than in the Polish or Spanish classes (languages for which we have library collections). 19. Kym McOuat was asked to facilitate a presentation about `"Tween" Programming at Frontier College on November 13th. 20. Cindy Pomeroy -White gave a tour to 16 Japanese teachers and superintendants (and a minister) of education from Japan. The group had a translator and was on a tour in Canada to gain knowledge regarding literacy and different approaches to literacy in libraries and schools. Cindy showed them the website and all the resources linking the library to literacy including: Teen Territory; Readopoly; Tumblebooks; online databases; Every Child Ready to Read; Storytimes and Circle of Readers. Several teachers were particularly interested in the Circle of Readers and Cindy was able to tell them about her own experience starting this program at the Library. Cindy also gave the example of being able to use the reading circle as a literacy tool with some young Korean children while on a trip to Korea this past summer. 21. Jane Salmon has been requested to assist an Angus teacher and a Kitchener librarian wishing to start a Battle of the Books program. 22. Cindy Pomeroy -White prepared two scholarship recommendation letters for former TAB members. 23. Cindy Pomeroy -White provided information about upcoming programs to the Youth Centre. 24. PizzaHut continues to donate pizza for TAB meetings. 25. Cindy contacted Brandon Dwyer, the winner of Canadian Project Runway, who helped run and host the National Youth Week (NYW) Fashion Show in 2009 and asked for his assistance this year. Cindy has contacted Central Collegiate and arranged to host the NYW Job /volunteer Fair for NYW 2011. Cindy has also contacted the MacLaren Art Centre to see if they would like to partner with the NYW committee this year. Cindy will again be in charge of the Pizza Challenge. 26. TAB elections were held at the October meeting and 3 new reps have been elected. A new TAB photo was taken for the website and individual pictures were also taken of TAB members as they wish to post them on a new link on the website to give a little information on themselves and their favorite books. 27. TAB was busy throughout October practicing the Murder Mystery Play that is to be performed at the Library's Gala. Cindy has arranged for TAB to perform this at Woods Park Home as well in early December for the seniors. 28. Ruby Meijers facilitated the start of the new drop -in Lego Club on Thursday afternoons. They have been incredibly popular with an average of 32 children ages 6 — 12 years each week, mostly boys. Parents have been extremely positive in their feedback and are begging the Library to make this a regular program. Much of the Lego was donated by community members. Page 143 of 218 11 a) - Minutes of Barrie Public Library me... 29. On October 71h Jane Salmon led the first meeting of the Junior Book Club. 30. On October 20, Vicki Nicholls led Bedtime Tales. 31. Circle of Readers program began again in October. 32. "Friday Fright Night" on Oct. 29`h was very successful with 130 in attendance. Everyone enjoyed The Amazing Frank Clarkson magic show plus a twist on an old- fashioned game (eyeball on the spoon obstacle course), crafts and mummy wrapping. Most parents thanked staff as they left the party for running such a well- organized fun event. Cindy Pomeroy -White and 7 TAB members assisted children's staff with the event. 33. Teen Read Week with the theme "Books with Beat" was held from October 17 -23. 12 TAB members assisted by handing out candy and encouraging teens to take part. Debra Smith selected books to be used for the Rubber Chicken activity and "Books with Beat" novels were displayed in the young adult area. Debra and Cindy also worked on a display for Teen Read Week in the staff display case located in the lobby. In total 77 teens approached the staff desks with answers about where the book - reading rubber chicken was in the library. Each day a teen's name was drawn to receive a Page & Turner's gift certificate. 34. Debra Smith and Cindy Pomeroy -White met with 12 members of the Teen Book Club. Debra prepared a game similar to charades for members to play with a handout of novel suggestions similar to this month's selection. 35. Cindy Pomeroy -White prepared polls and chicken tips of the month for website content for Teen Territory. 36. Cindy Pomeroy -White prepared a completely new newsletter article, along with other newsletter articles, for the Creative Arts Contest that will become an "Online Magazine" for teens. The article is more of a teaser that encourages teens to check back at the website for more information on the new venue for teen creativity, including an upcoming "Name the Online Magazine" contest. 37. Brenda Jarvis assisted Laura LaFleshe by creating a new larger poster for "Frequently Asked For Easy Readers." 38. Debra Smith updated the Teen Territory website to - include White Pine nominated titles, a list of YA suggested titles that have been ordered. Debra also prepared the "book of the month" book review as well as two newsletter articles. 39. Brenda Jarvis delivered the Thanksgiving storytime. 40. Patron Feedback: One mother informed the Library that she is taking 1 hour vacation each week in order to bring her autistic son to our Lego CIub. She says it is a great tactile activity that he can take part in and begs us to continue this. III CIRCULATION SERVICES 1. 62 Visiting Library visits were provided in October including 13 Nursing Homes. 44 Volunteer hours were used. 2. Comments received by circulation staff from patrons: What a great place the library is The e -mail notification is terrific Positive comments regarding our computer service IV INFORMATION TECHNOLOGY SERVICES 1. Freida Lund finished implementing the CVS- Midwest Tapes ordering system in October and the Library's first order has been placed. Page 144 of 218 11 a) - Minutes of Barrie Public Library me... 2. Andrew Rogers created a program to update the "staff- only" field in Horizon, so that the Library's OPAC will not show items to the public that are not available. Now that the Interlibrary Loan (ILLO) online application is in use, many additional enhancements are being developed to better serve patrons. Andrew is completing the "shelf space to calculate the amount of shelf space (by linear feet) occupied by circulating books in preparation for placing the books ordered for the Painswick Branch. 3. Barb Romeo has started to use the online ILLO tracking system which allows information to be retrieved directly for the Library's Horizon computer system and enables Information Services staff to inform borrowers of request status. 4. Melinda Walley is almost totally focused on ordering and processing new material for the Library and Painswick Branch. All other responsibilities have become low priority. 5. Laurie Wright completed the rollout of 4 new desktops as part of the turnover of staff PC's. As well, 4 new Virtual Private Network computers have been created for use by circulation staff in preparation for the early enrollment of Painswick borrowers which will start in the summer of 2011. Laurie is also becoming involved in the pending RFID project to replace the Library's current circulation system. 6. Freida Lund attended a webinar on the new bibliographic cataloguing standards. 7. The L1 orders spreadsheet for Library Service Centre (LSC) has been implemented. LSC is working on an online form to purchase materials within Bibliocommons too. 8. Bibliocommons started work on our test site and has promised a test site by early November. 9. In October, two shortlisted RFID vendors, TTG and Bibliotheca, were selected for reference site visits. V COMMUNITY DEVELOPMENT 1. The 2010 Dragon Boat Festival raised a total of $131,620.48 in pledges for the Barrie Community going to 40 different charities alongside Barrie Public Library. To date, the Library has received over $16,000 in pledges. 2. Board Chair, Catherine Virgo, Tracy Latimer and Chris Vanderkruys attended a presentation at Base Borden for their presentations to the various charities supported through the Dragon Boat Festival. Catherine presented the Base Commander with a Dragon placque for their continued logistical and financial support. 3. The 2011 date for the Library's next Dragon Boat Festival has been booked with Great White North (GWN) for Saturday, August 27. Dragons Den will be Friday, August 26 4. Chris Vanderkruys is working with Georgian College on a plan to celebrate the 10a' anniversary of the Festival in 2012. 5. Chris attended the Planned Giving Counsel of Simcoe County October meeting as well as an educational session on Planned Giving. Chris also attended the "After 5" social meet and greet for new, prospective and current members. 6. Chris provided the Provincial Department of Culture with a final report on "Doors Open Barrie." Chris will attend a wrap -up meeting in November. 7. Chris continues with the Association of Fundraising Professional's (AFP) Webconference initiative, offering these sessions to other fundraisers in the area on a cost recovery basis. This month the Library hosted two sessions, "How Great Teams Turn Conflict into Strength," and "Getting Your Message to the Media on a Dime!" Page 145 of 218 11 a) - Minutes of Barrie Public Library me... 8. In October, Chris attended weekly chapter meeting for Business Networking International (BNI) 9. In October, Chris assisted Shonna Froebel with local logistics to hold an International Festival of Authors (IFOA) event for November 4`h at the Georgian College theatre. 10. The Barrie Folk Society Unplugged Saturday Night, October 23, had approximately 30 people attend. 11. Two monthly columns were sent to the Barrie Life & Times as well as a "Campaign Corner ". Unfortunately, the publication will be discontinued. 12. All 2010 Library information has been sent to the City for inclusion in their 2010 Waste Reduction and Community Information Calendar 13. In October, Chris continued to work closely with the Capital Campaign Team. Chris is exploring ways to integrate social media into stewardship and new donors. 14. Chris met with Orillia Public Library to assist in their fundraising challenge. Chris also contacted Rob Lavery from Southern Ontario Library Services to provide more detailed assistance for Orillia. 15. Chris has arranged with Peter Moore from Moore Packaging for free space to store our books for the Painswick Branch. VI VOLUNTEER PROGRAM 1. As of October 1, 2010 the Library had 240 active volunteers. 2. Julie was interviewed by our co -op student Jessica about her role at the Library. 3. Julie attended and chaired the Barrie Association of Volunteer Administrators (BAVA) October 13 meeting. 4. In October, Julie wrote several letters of support and recommendation for student volunteers who are applying for scholarships and university. 5. In October, Julie provided 8 boxes of discarded and donated books to the Central North Correctional Centre in Penetanguishene. 6. Julie also sent several shipments of prescreened used and donated books to the Better World Books program. 7. Saturday, October 30, Julie stayed after closing to allow the King Edward Choir to use the library as a backdrop for a professional photo shoot. Thanks Julie. V1I BUILDING 1. Repairs to the front door of the Library have been delayed as replacement parts are being ordered by the City. 2. Heather Betz, Business Officer, with Khuan Scow, Manager, Technical Services and staff made site visits of two RFID installations in October. 3. 8 Incident Reports were completed in October including one "tagging" occurrence in the men's main floor washroom, a youth with a toy gun and a patron "passed out" in the washroom. Police were involved. 4. No additional needles have been added to the Sharps container in the men's washroom. There are none in the ladies washroom. 5. Heather met city staff to discuss custodial issues as well as to plan the work project for library renovations to implement the proposed RFID installation. PREPARED BY A. Davis DATE November 25, 2010 Page 146 of 218 11 a) - Minutes of Barrie Public Library me... LIBRARY USAGE FOR THE MONTH OF: OCTOBER 2010 SAME MTH CURR PREV CURR PREV YR MTH % +l- YTD YTD 1 CIRCULATION Adult 75,887 75,125 -1.00% 776,140 766,482 - 1.24% Children 52,599 55,427 5.38% 524,735 542.370 3.36% TOTAL CIRCULATION 128,486 130,552 1.61°./ 1,300,875 1,308,852 0.61% 2 HOLDS PLACED 10,970 11,793 7.50% 120,465 125,354 4.06% 3 INTERLIBRARY LOAN Borrowed 225 229 1.78 % 2,022 2,484 22.85% Lent 149 242 62.42% 1,863 2,018 8.32 % 4 MEMBERSHIP New members 579 618 6.74% 6,273 6,021 -4.02% Active Members 56,728 54,978 - 3.08 % 56,728 54,978 - 3.08% In Person Visits 46,995 44,955 -4.34% 465,495 473,064 1.63% 5 INFORMATION REQUESTS a) Main Floor Information 3,228 2,817 - 12.73% 29,637 27,993 - 5.55% b) Second Floor Information 1,072 1,025 - 4.38 % 11,844 11,455 - 128% TOTAL INFORMATION REQUESTS 4,300 3,842 - 10.65 % 41,481 39,448 - 4.90% 6 ON -LINE DATA BASE SEARCHES 24,711 7,247 - 70.67 % 101,449 110,930 9.35% 7 COMMUNITY INFORMATION a) Database records created 6 7 1'6.67% 160 77 - 51.88% b) Database records updated 156 183 17.31% 1,956 1,667 - 14.78% a) Events records created 136 123 -9.56% 1,325 1,208 - 8.83% b) Events records updated 101 121 19.80% 968 991 2.38% 8 COMMUNITY SERVICES Programs & Tours a) Adult 41 27 - 34.15 % 229 202 - 11.79% b)Children/YoungAdult 70 81 15.71 % 463 524 13.17% TOTAL PROGRAMS 111 108 -2.70% 692 726 4.91 % Attendance a) Adult 323 222 - 31.27% 2,331 2,047 - 12.18 % b) Children/Young Adult 2,163 2,354 8.83 % 15,401 15,672 1.76% TOTAL ATTENDANCE 2,486 2,576 3.62% 17,732 17,719 - 0.07 % VISITS TO LIBRARY WEBSITE 9 (remote and in house) 210,17D 167,299 - 20.40% 1,798,107 1,806,686 0.48 %o 10 COMPUTER RESERVATIONS 5,726 6,520 13.87 % 56,129 55,373 -1.35% 11 NEW ITEMS a) Adult 1,206 2571 113.18% 13,684 13,740 0.41% b) Children/Young Adult 620 2123 2.424194 11,840 10,749 - 9.21% Collection size 260,158 263,462 1.27% 260,158 263,462 1.27 % 12 VOLUNTEER HOURS 1,091.0 966 - 11.46% 8,016 8,956 11.72 % 13 ROOM BOOKINGS 169 146 - 13.61% 1,418 1,345 - 5.15 % Page 147 of 218 11/19/2010 16:30 FAX 12a) - Correspondence dated November 19, 2 BRATTY & PARTNERS BRATTY AND PARTNERS, UP INRARRISTI',Jt5 AND SOLICJT0115 ;MICI i OR: llruct Linp: ,�LLASP. REFFR'10; Qired Line' fax Number: November 19, 2010 VIA FAX NO. 1- 705 - 487 -0133 Andrea Lee Director of Planning Township of (fro- Medonte P.O. Box 100 Oro, Ontario L.OL 2XO Dear Madam: PAUL MERRICK (90,5) 760 "7600 Ext.231 TERESA URSOMAR70 (905) 7f)(.1-2600 Ext.368 (905) 760 -2900 Re: Modco Investments Ltd. Part of Black A, Plant M -30, designated as Part 1 on Man 51R -37169 and Part of Block B, Plan M -30, designated as Parts 1 and 2 on Plan 51R -37180 Township of Oro- Medonte Our File No. 203166 la 002/007 We are the solicitors for Modco Investments Ltd., the registered owner of the above -noted properties. The Township of Oro- Medonte (the "Township ") has registered a blanket easement over all of the above lands, a copy of which is enclosed. As you know, our client is building houses on he above three lots which the Township has approved. We are in the process of selling one of the properties, which is scheduled to close on December 20, 2010. We understand that the Township does not have any interest since these lands were subdivided. As such, would the Township be prepared to execute a Release and Abandonment of Easement , whCh we will prepare: and register at our cost? Your early reply would be appreciated. Your BRA Per_ Paul 10 IRS, LLP 7501 Kee le Street, Suite 700 Vaughan, Qn(;j6o L4K 1Y2 t 0905 -700 -2500 F 905460 -7900 WWW.bratty.COM Page 148 of 218 12a) - Correspondence dated November 19, 2 11/19/2010 16:30 FAX BRATTY & PARTNERS 003/007 lx HrV,mra le Trans' r/Deed of Land ,=.17 poll" 3 4:t-. C, 13) o.iiialitian 1hit..' 170P.AV f ty It 0 t1le ToWnShij�, ly, " Townahip 04 Oro, County of Simcoe A N- 1`49xwaw 14-gh-s VIRSTLX Porcel A-1, Section M-31 0: boinei DIOCk A. PlSn 17 -31: SCCONDLY , Farccl A-1, Section M-30 tieing 11lockel A and H. plail M-30 uw.. ❑ set, j Ili) sail 1q) jOI004y_mPIJM ;Jaj zihad"U' 1.1, ..... 7F75 inlorri-awto 'rnowtolot N- EI-11-11 M.9 MODA99 (4) 714,Odir-0-10 711. veMkWo, tivby Owwro'c' lfwAmd Ii. Ili. Vy-ld a n Gaaelivienu Schedule ............ ............................ .......... ............... .. ( .... ................. PARK ASSOCIATION /I j I 1� .............. ........ PQ f " .. 119 55, , k � d, E04 ................. 11.1 ...... ....... K12 DaMo ha . ho.- 1 t-y to. .1J j nd. . ...... (3) SPOU&C, V)QI (Mlislutowtal J 10010y conwtnt 10 11114 Irmwel,tin 17410 01 f4FWAUFO popiols) V M 0 .................... ... .............................. (10) Taniii-On IA Alldnin. Coldwatcr, Ontario LUX 120 I Deft bf aitz 71SE CPFtPDRAT ION, OE" 2'14E TOW SHIP OP OR4-141MONTE ...... ..... ...... ................... ........... ........ Mt 5cr-fix BOX Oto, OnCatio. LQL 2X0 (':[I Tortoloroct.) TOW 1, V- mu"m y. wid Wirof. IWs IOU IWO at 5ioi.j.. OnN.Mill Ili. of It, Flonnn Ao 50" op to U I, O:':O"or Mid I Ir 3. inqu-3 IF) ViOn! atitelinin. it" V0r OOM MI M1111U.(_ It.1-wni nd 13iid on It,U W4r1hpl,(41 ,11Vj1*0 by It. tiUg Of ft,y hnitk'n. WO Ifir., Utwitior duin. noi "voyono Out wi I .lni 10 QN&O SdIC110t ei 0000 tA,_Cniq. Da.(;l-VQ;M 0. N."'6 .Ad T 5igntitto .... .................... (14) T., Tariidco} lna'c 10=14. ZVW MOU hP w In-; aVOU'-' W 91iin-i tn"I and t too wliO(Id LNd it. U. L' Sid fc.,YJ m comirti-6on uU ra; 1 in wtk aLk, 50 4 ,M (0) M V-, Mw�,�,U A0 C' #L4 ID V. bW of ay kw**duo i4h; t." 0_1 lia-lew T AWA 9unritu'.. ........ -nl 0.11 (4-bal 1AWN,,"I A".. of PI.F.Ity (17') Ovi Pw'-d L7. CHRISANPRA FIRTH LAW of"FICE" Barvitr ; NOt =Sic�jlod oe ;RlLrIA, Ontario r,3V 5v7 iM Total Page 149 of 218 dk 12a) - Correspondence dated November 19, 2 11/19/2010 18:30 FAX BRATTY & PARTNERS 12 004/007 P �4�+ ".caou..r..w wr:. -w.n Nw raa rav„Fn Schedule Aeyw.t,pY. rfu • .`r� Vaftrq • Faem 0.- Land nvyMint)Oh NdWm, act Paoa Ad,NtWAI km-lY kWUDyt(-1 wdlvt Olive! WomikWe ,- ••— ,•••_...-- ,.,,,— ... --, �.,.. .�.,.,.,.�..,..�,..— .... --..,� �OHE11ULe "n^ zn the TownshRp of Ore- Medonte, f;o:niurly Townanip of Oro, County of s;iracoi, deocribed ass followaf THIRDLY: Parcel A-1, Secrion M,9, being Blocka A, 0 and C, Plan M -9; eGVkTH(•Y: Parcel A-•1, Section M,a. beitiq Ulockn D, E and J?, x'1an R--S; 5avc and nce!x Nrt qY Varcol A -1, ,;(eCCioPI M -£3. being port of Lilac% V, Plar, M-9, acs4•t3rtaLc - --td a5 [+dirt:? 1 nmi 2 on Plan 51h- 23GG3. flat Pa pLMwd ,a> Page 150 of 218 11!1912010 16:30 FAX 12a) - Correspondence dated November 19, 2 BRATTY & PARTNERS Ne aUw.�y e%l K —,mn Hs YW A 4W�i. �M�qN �Y111f Schedule ••4J•� fi�t,ree F . s — U10 ge94¢p¢twrs Floln4n All 1, 3. Cxrsnt erf- 9e13rmnnt_ This Transferor dofau hvxceby grant, convey and transfer unto tho TXanmferoo, its saccesnori dad aasis}ns, the right and easement in, over, al,,ong, upon, under and through the lands more particularly dcucribcd in BOX 5 hosaal (the °;Zzact ") For a wext <-rr ayotem including the sight to lay down, conztzuct, operate, Maintain, inspect, patrol„ altar, zemove, rcplaco, rraconstruct, rcpdir or use such water systa= an may be zegui,*xd. by the Tranaferec, including without lirnitdt'i.on all such structure,-,, equipment and appurtenancaa as may be m;d0sallry, uueful, or convaniemt in connection with or incidental to tho right gsantcd herein. Right ca# �nv�rary nnsl�P.�*rrcr i Together with the, right of ingress and egres9 to, from, in and aver tha Tract for itself, its ;ervanta, agents, CpntraCtO�, sub - contractors with or without vohxcicu, machinery and cquipmert for all purpoaa. , usofmI or convex4-4t in co=ection with or incidental to the dxe:rcioo and enjoyment at the- sight and casemont. hexoin grantod and transferred as and from tllfa dare hcrr_dS Anti cggtinuinq in perpetuity. The aforesaid xa.ght and easemt,nt is hGrcjn granted and tral'i:af(;,rS'ed ors the follow nex tcrmts. �n) Big -t�of. q; 12a) - Correspondence dated November 19, 2 11/19/2010 16:30 FAX BRATTY & PARTNERS 1a009 /007 M »r.lwl l•OV- ltil Schedule A'arnl 5 — i.etm paglp(ratron R!liwa, A: t Mmlro & NUP" It&MV-01 --y' d) Candi,r,iQn _af'tl:,omt3rtG TAC= The A'1dnafGYCC Covonrumn after the parfarrnance at any work on the TZAC -t, tP re tstOZC the :szss£acu of tha: ',, .Xacr net 1'ar as practicable to tho ;acme candi.t,ion a�; it was pwiox to the con'woneement of any Work pOrfurmed k:y the: Tran as fovAo . i:J f3c5ti.rr? ,%lj Noticaa to be q3.ven hereunder =my ho gi Yen by xegisterod jettcr addrosesad to; xranaf*ror at: R.R. 44, Co,ltkvater; ant., Loic IR0 TrAnsteree at: F,Q. Box 100, Oro, Ontario, LDS. 2X0 or ouch Other Address as thFS Trausfcror and the Trana£esec may respectively from 4imo to tints designate in, wrlt.ing, and any such Notices shall be deemad 't0 have b4.mn. given to and roaei.veod by the addreuzam three (3) days after thsr ma%ling thereat, pantage pr+- apa..id and xcgistorcd. A. e�vctnant°x 7�gnn Wng ktth n'hla�rnnd a) The right and c4semvnr horcin grrsntc:d and rranu:Co=cd, and the burden herein uet forth, shad.., bcs of the :tame force and e££ect to all in'cssats and purposes as a Covenant running with the Tract. 5.uer,p:x >c�x and A_:a'fScrzt:j_ This Indentuzw, includIng all the covenants and condition% herain contained, shall Cxl.end to, be binding upon and enuro to the bon{:£ix ©£ each and all of the heir=, exeentox-a.1, admi_ntstaators, aucceauaru -in- titia., and assigns of the pdrtioz hereto rcupectivoly and whorevcr the singular ar masculine is cued iri this Sndouturc, it shall be constr od as if the plssral or the fernininc or the neatow, as the cases nap be, had been used, where; the context or the Party or parties he=reto so require, grid the rest of the a4entunce shall bras von :trued an if :hca cgrwwatical and term3xso1cagic&1 change=s thereby rendcared necos,s;sry had been mnde- sxa ,:.SarripsstRJPtY!l:$. Page 152 of 218 12a) - Correspondence dated November 19, 2 11/18/2010 16:30 FAN BRATTY & PARTNERS 12007/007 r 6 .. .... V.0 5 I -- -neu and of Valuo of the Co Affidiwil of Rwide nsideraflun 170M I — Lw'd Tr2trMvr Tax Act Fk';v; (? ju a- rav=10 =[L P.'trcel A-1, Socr.iori M-31, Monk A, Pli3n M-31. Mu -1, !-Octidel M3 t'M j, MAKE OAT" AND MV THAT. I DO' j.__�Jj 0 0) A'�Fs" in "�ij I., em- t- rand _ "MM 13 FnI A t,., ft ri-wel in 1. whom 0. Cmrd it LW-cWwm: Q WA, and OM makft t11in 41fiWyrt on Mirawn I.M.1t irOd oft beN" of loaad dior.W was it mysrtpatedrl�tibM ---V" f• &-fel— .faY•rea^aj ai -n, i ffth hl.;. Cp.W tea .u, .1 in _wwmvo� ro, ff* --W- _ww. 04m.bm, ''.dwY4N*d Thaddflftil= %11,01, F.,o;ly wicul mcw� lit "'161 or :,V Au. Tre, 14--a impwww in I" hbo�ffexpimd cometoince 0 mn"4i19#k IWI u-nd run 3-1 man 1ht',3iwjla family rMillft- ftw.-' daftw'wl U d(W.L nap -OX.:n b .intl. inion Unaa Ch. whin od "id .. 4,1" in -4;,1" .1 $400,W Vifft th. Wray_ .*.. -OWU. .% I_; 0. -2 -1 ttl• two .3MI. t-Ily -ku.- A I "_ ".1i _n'__hJ wrixi-uDn"Am "A0"ftAI P.1 WlrMaGC.t.e7Y In is I (1 "11 jina iii) or 1heA't ond _.h 61 t. f ptivw,ry 9*-,. nn ar ;Au-, I., ."c4 V"- fi-i 1% Wo? J 114 thk a corploo- .r 9 C-w" &I MC -: i n 1h, A- (- — a uu 1) . H3L1Lr�.____._ A THE' TOTAL C010109HAMON FOR THIS T(JANISAVION 12 Ak4QCATcp A., roCLowsi 1.1 MOnk 6.iu p ra 0. paid in .,h .... .... . .... ........ 441M-tA�'& 10 nswootr . . . . . . to4 ................ ..... ... ...... k) plp' "Ionpo In ..."Age /aerar am y .............. . I ... ..... Cal u-0-w T& Ifi, •a15f wwbo.,i ........................ S n,'l VJ Oftw -I--bi- M-4e-6- aLbieeL iP land t11 ............ . 1121 VALU= O� LAND. 10VIUMNICS, PIXTUFFS AND GOOOMLL SLIBJrCT TO 4AP40 TRAMFEA TAX Maroloffoi M (Ill .. ........ t"lVALLYE Or ALL C:HAML$ • ;4.= ii, ww _ a.— Z' ...... I • • • .................... . in, I•i" not ioeli,tsol 'nril 0, In) qb o .,I TOYAL CON 1PIZIRATION f:, t I CP-V'W-TW 1-1 fNanlrlN.. 01061 M.Ii6111hIp aMon a-0c,or 4 -Oqinlae(, ind mpu, Nrj%tw. Of e.vfI-qL r4.h_8j liaid wbjM Id any S-Pl- L)vfdni -%:.'the City of Grillia ,n Ina 1'- cJU71CY 9f SiRCt7tt .1 Jung, 98 OKA% a D. Ill ;•ip Al.-. R.,I No. C:, tar NWIh Nii4,v4sof All',Ill 11rdl, 11, A111,lu 1- plrty Y,, WtiX I •tout 5, 1,56ucillan. RuSWll, a,YirMie, ftillLlx, Rouc,,ban, T $Uplyont IV.?, W.0 k.0 y_E3 run Page 153 of 218 12a) - Correspondence dated November 19, 2 BRATTY AND PARTNERS, ALP BA 1tRiSIA.Itti AN 1) SDI.I(.IT0ItS SOLICITOR. Direct Una: PLEASE RLPER TO: Oirect Line: Fax Number. December 7, 2010 VIA PAC NO. 1- 705.487 -0133 Andria Leigh Director of Development Services Township of Oro- Medonte P.O. Box 100 Cara, Ontario LOL 2XO Dear Madam: PAUL MERRICK (905) 760 -2600 Ext.231 TERESA URSOMARZO (905) 760.2600 Ext,368 (905) 760 -2900 Re: Modco Investments Ltd. Part of Block A, Plan M -30, designated as fart 1 on Plan 51R -37169 and Part of Block B, Plan M -30, designated as Warts 1 And 2 on Plan 51 R- 37180 "township of Oro- Medonte Our File No. 203166 Thank you for your letter of December 7, 2010, in respect to our letter to you of November 19, 2010 In accordance with your said letter, we enclose herewith Acknowledgement and Direction with Transfer, Release & Abandonment attached. We confirm that this document will be presented at the next Council meeting of December 15, 2010. Once the has been executed, would you kindly provide us with a copy of the Acknowledgement and Direction with Transfer, Release & Abandonment attached so that we may attend to the registration of same, We thank you for your assistance in this matter Yours very truly BRATTY AND PARTNERS, LLP Per: r,.... ..... / Paul Merrick l P M /tu Enclosure Page 154 of 218 12a) - Correspondence dated November 19, 2... ACKNOWLEDGEMENT AND DIRECTION TO: All Lawyers within the Firm of Bratty and Partners, LLP (Insert lawyer's name) AND TO: Any and all designees of the above (Insert firin name) RE: Transfer release and abandonment of LT354320 from The Corporation of the ('the transaction") Township of Ore- Medonte, to Modco Investments Inc. (Insert brief description of transaction) This will confirm that: 0 IIWe have reviewed the information set out this Acknowledgement and Direction and to the documents described below (tile "Dorramenis"), and that this infarmatlon is accunale: • You, your agent or employee are authorized and directed to sign, deliver, andlor register electronically, on my/our behair the Documents in the form attached. • You are hereby authorized and directed to enter into an escrow closing arrangement rubstantiaily in the form attached hereto br=ing a copy of the versiorl of the Document Registration AgreLtTerlt, which appodrs on the websiie of the Law Society of Upper Canada as of the date of the Agreement of Purchase and sale horein. Me hereby acknowledge the said Agreement has been reviewed by melus and that ItWo shall be bound by its terms; • The effect of the Documents hog been fully explained to melus, and Uwe understand that Uwe are parties to and bound by the terms and provisions of the Documents to the same extent as it Itwe tied signed them; and • Ilw(O are in fact the parties named in the Documents arid ilwo have not misreprosonted our identities to you, 1. Not a»tr)'fcn[Ae _, .ire the spouse of _ _ the fransferorlChar or), and hereby consent to the transaction described �� ( ) ) y in the Acknowledgment and Direction. I authorize you to indicate my consent on all the Documents for which it N. regwr, --J DESCRIPTION OF ELECTRr!fflq DOCUMENTS The Documenl(s) de%onbe:d in the Acknowledgement and Direction are the document(q) solocted below which are attached hareto as "Document in Preparation" and ore: 0 A Transfer of the land described above:. A Charge of the land described above. M Other derrlmeMS set out in Schedule "B" atached hereto--Transfer, Release & Abandonment Dated at ore -this day of _ Decomber. 20 7.0. WITNESS (As to all signatures, it required) Tiff. COtd)DRAT1ON OF THE TOWNSH.IP Ur ORO— MET)ON'TE Per: Name: 1,itlo: Per.: _ T'it10- 1/We have authority to bind the Corporation. Page 155 of 218 12a) - Correspondence dated November 19, 2... 1,,R0#51 Transfer Release & Abandonment In preparation on 2010 12 07 at 10;53 This document has not boon submitted And may bo incorYlpi&M yyyy mm dd Page i of 1 Properties FAIN 740557 - 0561 LT InteresVCstafe Easement ✓: Remove; Easement Vescripiion SERVIEN "T" LANDS: PT eLK 6 PL M30 ORO PT 1 51R37180 SUBJECT TO AN EASEMENT AS IN L 1'354320 TOWNS! Up OF ORO- MEf1ON'1'Cz ArIIfrese ORO PIN 74057 - 0562 LT lntemst/EsIM0 Easement ✓ Remove Easement Onscriplicrr SE:RVIENT LANDS: PT BLK ft Pt. M30 ORO P I 251R37180 SUBJECT TO AN EASEMENT AS IN LT354320'TOWNSHIP OF ORO- MEDONTE Address ORO P /Al 74057 - 05G6 LT lrrteresUFState Easement ✓. Remove EaRpment lJescription SERVIENT LANDS; PT OL.K A PL M30 BEING PT 1 61R37169 sumir -t_.T TO AN EASEMENT AS IN L.T354320 TOWNSHIP OF ORO- MEDONTt: EASEMENT IN GROSS Addm.m ORO COnsideratiOn Considoration $ ODD Transferor(s) ]'he transferor(s) hcro'by transfers,, releases and rabandonti the easement to the transi'oree(s). Name 'f FIE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Acting At a company Addross for Srrvire P.O. Box 100, Oro, Ontario LOL 2X0 Thi, document IS being aU111067.0d by a municipal corporation. Transferee(s) Capacity S1lar'e Nanm MODCO INVE S'I MENTS LTD. Acting as a company Address for Sorvice 31 Ironwood Trail, R.R. 94 Coldwater, Ontario LOK 1EO Statements Schedule: I, Paul Mordck, Solicitor, state that tilt parties having an interest have consented to this roloar a of e[asenient. This is a comple-te rcinnse of easeanenl LT354120 as to 1ho above pins.. Tads documonl relater to registration no.(s)l.'T354320 Calculated Taxes Provincial Land Transfer Tex $0.00 Rotail Scales Tax $0.00 Page 156 of 218 12a) - Correspondence dated November 19, 2... LAND TRANSFER TAX STATEMENTS In the matter of the conveyance ot: 74057 - 0561 SERVIE'NI LAND& PT BLK B Pt. M30 ORO PT 1 5IR37180 SUBJECTTO AN EASEMENT AS IN L °r3fr4320 TOWNSHIP OF ORO- MEDONTI =. 74057-05L92 SERVIENT LANDS: PT BLK Bpi. M3(i ORO PT 2 51R37180 SUBJECT TO AN EASEMENT AS IN LT354320 TOVVNSflip OF ORO- MEDONTF' 74057, 0,566 SERVIENT LANDS: P'f BLK A PL.. M30 BEING PT 1 511337169 SUB.fECT TO AN EASE-MCNT AS IN 1.T354320 TOWNSHIP OF ORO- MMON'rE EASEMFNT IN GROSS BY: TIIE CORPORATION OF TIME TOWNSHIP OF ORO- MFDONTE TO: MODCO 1NVESTMENTS L D. '/,,fall PIN &) 1. RENE DEMARTINI Iam (a) A porson in trust for whom the land conveyed in the above- described conveyance is being conveyed; (b) A trustee named in the above - described conveyanco to whom file land is being conveyed; (c) A transferee named in the above - described conveyance: (d) The authorized agent or solicitor acting in this transaction for _ described in paragraph(s) (_) above. ✓. (e) The president, Vice-president, Manager, Secretary, Director, or Treasurer authorized to act for MODCO INVESTMENTS LID. described in paragraphs) (c) above. (I) A transferee dcscribod in paragraph () and am making these statcmontr, on my own behalf and era behalf of who is my spouse described in paragraph (,) and as such, I have personal knowledge of the facts herein deposed to. 3. The total cansideration for this transaction is allocated as follows: (a) Monies paid or to be paid in cash 0100 (b) Mortgages (t) assumed (show principal and interest to be credited against purchase price) 0.00 (fl) Given Back to Vendor 0.00 (c) Property transferred in exchange (detail below) 0.00 (d) Fair market value of the lands) 0.00 (e) Liens, legacies, annuities and maintenance charger, to which transfer is subject 0.00 (I) Other valuable consideratiot subject to tend transfer tax (ticttail below) 0.00 (g) Value of land, building, fixtures and goodwill subject to land transfer Irrx (Total of (a) to (0) 0.00 (h) VALUE OF ALL CHATTELS - items of tangible personal property 0.00 (i) Other considerations for transaction not included to (g) or (I i) above 0.00 (j) Total consideration 0.00 4. Explanation for nominal considerations: s) other: Transfer release and abandonment for no consideration. 5. The land is not subject to an encumbranco PROPERTY Information Record A. Nature of Instrument: Transfer Release & Abandonment LRO 51 Registration No. Date, B. Property(%): PIN 74057 -0561 Address Assessment ORO Roll No PIN 74057 - 0562 Address Assessment ORO Rot( No PIN 74057 , 0566 Address Assessment ORO Roll No C. Address far Service: 31 Ironwood'Trail, R.R. #4 Coldwater, Ontario LOK tE0 D. (i) Last Conveyenu +(s): PIN 74057 0561 registration No. PIN 74057 •0502 Rogistration No. PIN 74057 •0566 Registration No. (ii) Legal Description for Property Conveyed ; Same a& in last conveyance'? Yes No : ✓_ Not known Page 157 of 218 NOV -08 -2010 MON 09;51 AM CITY OF ORILLIA �litg of ORILLIA CITY CENTRE 50 ANDREW ST. S., Suite 300 ORILLIA, ON. L3V 7T5 November 4, 2010 FAX - 487 -0133 Mr. Doug Irwin, Clerk Township of Oro - Medonte P.O. Box 100 Oro, ON LOL 2X0 12b) - Correspondence dated November 4, 20... OFFICE OF THE CITY CLERK ASSISTANT CLERK Clear Mr. Irwin: Re. Appointment to the Orillia Public Library Board FAX:705 325 5178 F.001 /001 Wrt to TELEPHONE (705) 325 -1311 FACSIMILE (705) 325 -5178 DIRECT LINE: (705) 325 -2108 E -MAIL: jnyhofCorillia.ea Counoil will soon be considering appointments to various Boards and Committees. Please be advised that the term of Ruth Fountain will expire on November 30, 2010. We therefore request you to re- nominate Ms. Fountain or to nominate a new member to the Orillia Public Library Board for a four -year term expiring November 30, 2014. Please forward the name, address and telephone number(s) of your appointee as soon as possible, either by phone (325- 2108), fax (325 -5178) or e-mail n hof orillia.ca). Regards, 9 Janet A. Nyhof, CIVIC Deputy Clerk JN:rc copy to: Tina Chatten, Secretary, Orillia Public Library Board H:1C0JNSERV\T0MRMS DIRECTORYlC - Council, Boards and By- lawa�C12 - Boards, Commissions and Comrnittees)Annuali0rpniza6on - Oro- Medonte (OPL0) 2010.doc - Fiia. 012 -APP Page 158 of 218 12c) - Correspondence dated October 26, 20... �fAga— �� Lake Simcoe Region Conservation I n t a r n t I a n a I Authority Riverfoundaton Proud 'Winner of the 2009 Sent Via Email and Mail International Thiess Riverprize October 26, 2010 Mr. Doug Irwin Director Corporate Services /Clerk Township of Oro - Medonte Box 100 Oro, ON LOL 2X0 Dear Mr. Irwin: Re: Appointments to the Lake Simcoe Region Conservation Authority Further to the recent municipal elections, the Lake Simcoe Region Conservation Authority(LSRCA) offers the following information in relation to the municipal appointment(s) to our Board of Directors. 1. In the case of the Township of Oro- Medonte, 1 representative is appointed to the LSRCA's Board of Directors. New Members will assume their position on the Authority's Board at our Annual General Meeting to be held in January 2011 and are for the full term of council (4 years) ending with the LSRCA's Annual General Meeting in January 2015. The LSRCA's current Board's term will terminate at the Annual General Meeting in January 2011. The municipality can appoint either elected or non - elected persons to our Board. Currently the LSRCA's Board is comprised of 19 members, 17 of which are elected officials appointed from our various watershed municipalities, one citizen representative and one ex- officio member. 2. Included with this letter is a copy of the Authority's 2009 Annual Report for your information. The mission of the Lake Simcoe Region Conservation Authority is "to provide leadership in the restoration and protection of the environmental health and quality of Lake Simcoe and its watershed with our community, municipal and other government partners ". ... /Page 2 120 Bayview Parkway -" Box 282, Newmarket, Ontario L3Y 4X1 Tel: 905.895.1281 1.800.465.0437 Fax: 905.853.5881 L, -Mail: iafo@lsrca.on.ca Website: www.lsrca.on.ca A Watershed f -r Li Page 159 of 218 12c) - Correspondence dated October 26, 20... fle9lon _ amno.�n Mr. Doug Irwin Township of Oro - Medonte October 22, 2010 Page 2 As approximately $200M is produced annually from Lake Simcoe through recreation, fishing, and tourism, this economy is dependent upon clean and healthy rivers flowing into the lake. The Conservation Authority's annual budget helps to ensure this healthy environment. 3. lam also enclosing a copy of our Administration Regulation, for your information. 4. Our Board of Directors meets every month on the fourth Friday from 9:00 a.m. to 12:00 noon. In addition, each Board Member may be required to attend additional meetings related to Authority matters which may account for a further 2 hours each month. The Authority's Board also meets as the Lakes Simcoe and Couchiching /Black River Source Protection Authority ( LSCBR SPA). These meetings are held quarterly and are scheduled to coincide with the monthly Board Meetings (the LSCBR SPA meets first followed by the monthly meeting of the Board). This results in a full day commitment once per quarter. The LSCBR SPA includes five additional members representing the City of Orillia, District of Muskoka, Township of Algonquin Highland and Township of Severn. 5. We will be hosting an Orientation for our members in February 2011. Further information in this regard will be forwarded once the appointments are made. It would be most appreciated if we could receive your appointment(s) by December 15, 2010, in order that we may advise our new members of this session and provide background materials. 6. We offer a per diem of $100.00 per meeting and return mileage to our meetings at $.50 /kilometer. Should you require any further information please contact the undersigned. We look forward to continuing our work in partnership with the Township of Oro - Medonte and our new appointees. Yours truly Original signed by: D. Gayle Wood, CMM III Chief Administrative Officer Attachments: � j L, f � 1) 2009 Annual Report—C }D u- ��'Q•SC_ 2) Administration Regulation Page 160 of 218 12c) - Correspondence dated October 26, 20... sLake Simcoe Region Conservation Authority Administration Regulation Board of Directors Page 161 of 218 R.gion [nnaerntlan nn.nnmr 12c) - Correspondence dated October 26, 20... Lake Simcoe Region Conservation Authority Administration Regulation Revised as follows: Generic Administration Regulation December 12, 1986 June 2, 1988 December 6, 1991 June 26, 1992 May 10, 1996 January 23, 1998 November 13, 1998 December 4, 1998 November 26, 1999 December 17, 1999 January 28, 2000 January 19, 2001 November 23, 2001 April 8, 2004 January 26, 2007 June 10, 2009 June 26, 2009 March 11, 2010 Administration Regulation Board of Directors March 2010 Approved February 5, 1985 FA -86 -21 FA -88 -18 FA -91 -34 FA -92 -22 and 23 FA -96 -21 BOD -98 -06 BOD -98 -205 BOD -98 -217 BOD -99 -232 BOD -99 -249 BOD -00 -10 BOD -01 -08 BO D -01 -173 AC -19 -04 AC -04 -07 AC -35 -09 BOD- 089 -09 Change in staff title only Page 2 of 10 Page 162 of 218 12c) - Correspondence dated October 26, 20... CALLING OF MEETINGS, MINUTES, VOTING PROCEDURES 1. Where the Authority is authorized to act under the Conservation Authorities Act or under this Administration Regulation, the powers to be exercised by the Authority shall be exercised by the Board of Directors of the Authority. At least two general meetings of the Authority shall be held each year at such time and place as the Authority shall decide, including one Inaugural Meeting prior to March 1St, and one meeting after July 1St, the annual meeting being a meeting prior to March 1St. The Board of Directors shall be the body responsible for conducting the affairs of the Authority. (a) Meetings of the Authority are to be scheduled for Friday mornings unless otherwise directed by the Board of Directors. (b) Emergency meetings can be convened at the request of the Chair with twenty- four(24) hours notice. 2. Notice of all Authority meetings shall be conveyed to members, municipalities, Ministry of Natural Resources, and to the local media at least five(5) days prior to the date of the meetings. The notice shall include the time and place of the meetings and all items to be discussed at the meetings. 3. Anyone wishing notice of any meetings shall leave their name and address with the Chief Administrative Officer (CAO). The CAO or his or her designate shall inform that person, in writing or by telephone, in advance of other meetings. 4. When any matter pertaining to an application for an Authority permit is to be discussed at a meeting of the Authority, the applicant shall be notified five(5) days prior to the date of the meeting and be invited to attend. 5. (a) Within fifteen(15) business days after any Authority meeting, the Chief Administrative Officer shall send a copy of the minutes of that meeting to each member of the Authority, the Ministry of Natural Resources, member municipalities, MP's, MPP's and local media. (b) At any meeting, each member including the Chair is entitled to one vote, and in the event of a tie vote, the Chair of the Authority shall cast the deciding vote. (c) At any meeting of the Board of Directors, a quorum shall consist of 50% plus one of the members appointed by the participating municipalities. Administration Regulation Page 3 of 10 Board of Directors Resource Binder March 2010 Page 163 of 218 12c) - Correspondence dated October 26, 20... (d) A quorum of any sub - committee shall be one -third of its members, except where there are fewer than six members, in which case three members shall constitute a quorum. The Chair of the Authority, where he or she is an ex- officio member present, shall be counted in making such a quorum. (e) A majority vote of the members present at any meeting is required upon all matters coming before the meeting. A proxy vote will be considered regarding the annual budget approval vote providing that the member municipality provides authorization, and identifies the person to whom the proxy vote is provided, in writing to the Authority ten(10) days in advance of the vote. (f) In the event of the absence of the Chair and the Vice Char from any meeting, the members present shall, after a waiting period of fifteen(15) minutes from the time of the duly called meeting, appoint an Acting Chair who, for the purposes of that meeting, has all the powers and shall perform all the duties of the Chair. ELECTIONS AND APPOINTMENTS 6. The election of officers shall be held yearly at the Annual (Inaugural) Meeting. 7. The order of procedure for the election shall be: (a) The election of the Chair who shall be an accredited member of the Authority, with such elections being conducted by the CAO or designate. (b) The election of the Vice - Chair, who shall be an accredited member of the Authority with such elections being conducted by the Chair or designate. 8. Elections shall be held by secret ballot and no member may vote by proxy. (a) Members elected to any office of the Authority must be accredited members of the Authority. (b) No member shall be elected to hold more than one office. (c) Nominations for each office shall be received from the members present at the meeting, and such nominations shall not require a seconder. Administration Regulation Board of Directors March 2010 Page 4 of 10 Page 164 of 218 12c) - Correspondence dated October 26, 20... (d) Members nominated for office of the Authority must be present at the meeting at which the vote is taken, except in the following circumstances. Absences due to illness, funeral or other circumstances over which the member has no control, may be considered by the Board at the meeting. However, the member must notify the Chair, or the Chief Administrative Officer of his /her desire to stand for office, either verbally or in writing prior to the meeting. (e) At least thirty(30) days prior to the first meeting of each year, the Chief Administrative Officer shall notify the Clerk of any municipality for which the term of office of its members will expire at the time of that meeting. (f) Upon a vacancy, due to death, incapacity, resignation or continued absence occurring in any office of the Authority, the Authority may fill that vacancy at any subsequent meeting. MEETING PROCEDURES 9. If no quorum is present one -half hour after the time appointed for a meeting of the Authority, the Chief Administrative Officer shall call the roll and record the names of the members present and the meeting shall stand adjourned until the next meeting. 10. Rules of procedures for the Authority meetings shall adhere to the current edition of Robert's Rules of Order. FREEDOM OF INFORMATION 11. All matters arising out of Authority meetings and supporting technical reports shall form part of the public record and shall be available for public review immediately upon request. Exceptions of the foregoing include the following matters: (a) Personnel records; (b) On -going property negotiations; (c) Court cases in which the Authority is involved; and (d) Information protected by the Freedom of Information and Protection of Privacy legislation. Administration Regulation Board of Directors March 2010 Page 5 of 10 Page 165 of 218 12c) - Correspondence dated October 26, 20... POWER AND FUNCTION OF THE CHAIR (VICE CHAIR) 12. a) The Chair of the Authority, under Section 16(1) of the Conservation Authorities Act is entitled to one vote and in the event of a tie vote, the Chair's vote will constitute the deciding vote. b) The Chair of the Authority shall be an ex- officio member of any and all Authority Committees. c) The Chair shall act as an official representative of the Authority at meetings, functions, gatherings and public meetings unless he or she so directs a Vice -Chair or, in the absence of a Vice - Chair, such other member as he or she chooses, to represent him or her and the Authority. d) The Chair shall attend Committees and Boards associated with Authority business such as the Association of Conservation Authorities of Ontario (Conservation Ontario). In his or her absence and/or at his or her request, a Vice -Chair shall attend in his or her place. e) The Chair and Vice -Chair shall be signing officers of the Authority. f) The Chair and Vice -Chair shall be regulated and empowered as determined by the Conservation Authorities Act RSO 1980, Chapter 85, as amended. ANNUAL MEETING, BUDGET AND AUDIT 13. a) The fiscal year of the Authority shall be the calendar year. b) At the Annual Meeting of the Authority's Board of Directors, the agenda shall include, but is not limited to, the following: • introduction of new members; • minutes of previous meeting; • election of officers; • appointment of auditor and solicitor; • annual reports; and • appointments of committees. 14. Notice of the Authority's final proposed budget will be provided to all member municipalities at least thirty(30) days prior to the meeting at which the final budget will be considered for approval. Administration Regulation Board of Directors March 2010 Page 6 of 10 Page 166 of 218 12c) - Correspondence dated October 26, 20... (a) In order to approve the budget, a weighted majority (51%) of the members at the meeting will be required, based upon Discounted Equalized Assessment. (b) Within thirty(30) days following the adoption of the budget by the Authority in each year, and if so required by municipal by -laws under Section 307(5) of the Municipal Act, not later than March 1, the Chief Administrative Officer shall send to the Clerk of each participating municipality a notice indicating the monies due to the Authority from each municipality, and the apportionment of these monies due shall be as required by the Conservation Authorities Act and as approved by the Authority. 15. (a) Within fifteen(15) days following the presentation of the Auditor's Report, the Chief Administrative Officer shall forward a copy of the report for the preceding year to the Clerk of each participating municipality, the Ministry of Natural Resources and the Authority's Banker. MEMBERS' ALLOWANCES AND TRAVEL EXPENSES 16. (a) Authority members who are present for duly called Committee and Full Authority meetings and who are officially appointed to same or are duly authorized by the Chair to attend to Authority business, shall be entitled to payment of a per diem and a return travel allowance between the member's personal residence and the meeting place. (b) No member may collect more than one per diem in a twenty - four(24) hour period. (c) Actual cost of meals, lodging, public transportation and conference fees, when said costs are necessarily incurred in the conduct of the business of the Authority under the direction of the Authority, shall be paid to the members. (d) An annual honorarium shall be paid to the Authority Chair and Vice Chair. Administration Regulation Board of Directors March 2010 Page 7 of 10 Page 167 of 218 12c) - Correspondence dated October 26, 20... SIGNING OFFICERS 17. Any two(2) of the following officers are designed and empowered to sign contracts, agreements and other documents on behalf of the Authority: • Chair, • Vice Chair, • Chief Administrative Officer, and • General Manager, Corporate & Financial Services or their designate. Where cheques are issued in the amount of $25,000 or greater, they must be signed by the Authority Chair or Vice Chair and either the Chief Administrative Officer or the General Manager, Corporate and Financial Services. (a) The signing officers are empowered to arrange for the borrowing by way of promissory note of the funds necessary for the approved projects and programs of the Authority. CHIEF ADMINISTRATIVE OFFICER 18. As a minimum, the Chief Administrative Officer or his /her designate shall: (a) give or cause to be given all notices required by this Regulation; (b) keep or cause to be kept accurate records of meetings and accounts of the Authority and shall be custodian of the corporate seal; (c) carry out or cause to be carried out required financial transactions on behalf of the Authority. 19. (a) If for any reason the Chief Administrative Officer is not available for an extended length of time, the Authority may appoint an Acting Chief Administrative Officer to be confirmed at the next meeting of the Authority. Administration Regulation Board of Directors March 2010 Page 8 of 10 Page 168 of 218 12c) - Correspondence dated October 26, 20... DEPUTATIONS 20. (a) Persons desiring to address the Board of Directors shall submit their request in writing to the Chief Administrative Officer by 8:30 a.m. twelve(12) working days prior to a Board of Directors' meeting. The letter must indicate the purpose of the deputation and, where possible, include material to be submitted with the request for circulation with the Board agenda. (b) Wherever practical, deputations shall be listed on the agenda in the order in which such requests are received by the Chief Administrative Officer. (c) In the event that a deputant's letter of request is received by the Chief Administrative Officer subsequent to the distribution of the agenda, but prior to a Board of Directors meeting, such a request may be presented by the CAO to the Chair and Board as part of the motion for Approval of the Agenda and the deputant shall only be heard by consent of the Board of Directors. (d) Should the subject matter of any inquiry by a deputant be non - contentious or of such a nature that it can be answered by letter, the CAO is hereby empowered to act accordingly, subject to concurrent of the deputant. (e) Deputations will generally be limited to not more than ten(10) minutes followed with a ten(10) minute question period. This time limit may be extended at the discretion of the Board of Directors. (f) Deputations shall generally be restricted to three agenda items per meeting. Additional requests for deputations will be forwarded to the Chair for consideration. (g) Upon conclusion of the deputation, the Board of Directors may enact a resolution in response to the deputant's submission or may refer the matter for consideration in the "Other Business" section of the agenda. (h) The Board of Directors may for any reason deemed appropriate refuse to permit a deputation. Administration Regulation Page 9 of 10 Board of Directors March 2010 Page 169 of 218 12c) - Correspondence dated October 26, 20... REVOCATIONS The previous Regulation adopted on April 8th, 2004, is hereby revoked. Dated at Newmarket, Ontario this 26th day of June 2009. Virginia Hackson, Chair D. Gayle Wood, Chief Administrative Officer Administration Regulation Board of Directors March 2010 Page 10 of 10 Page 170 of 218 12d) - Correspondence dated November 5, 20... November 5, 2010 The Township of Oro - Medonte - Doug Irwin, Clerk L�VNSI 10 148 Line 7 South Oro, Ontario �NTE LOL 2X0 p Dear Mr. Irwin : Re: Appointment of Members to the Nottawasaga Valley Conservation Authority Member Municipalities This letter is intended to provide a brief summary, regarding the normal procedure to appoint Municipal representative(s) to the NVCA board of directors. Adiala- Tosorontio Amaranth Section 14 (attached) of the Conservation Authorities Act provides the "rules" for appointment, which are summarized as follows: Barrie Member(s) appointed by council, normally by council resolution, Section 2(2) The Blue Mountains describes the eligible number of representatives. Bradford -West Gwillimbury • Member appointed must be a resident of the Municipality. • Term of appointment maximum 3 years. No restriction on reappointments. c�earview That is same member can be reappointed. Co I I i ngwood Essa Your current NVCA members appointed for 2010, will remain members of the Authority for the remainder of the year, including attending the scheduled December Grey Highlands Authority 2010 board meeting, unless you change your membership by council resolution Innisfil for the last month of the year. Melancthon Please forward to this office, your 2011 (and up to 2013), NVCA member Mono appointment resolution by Tuesday January 4, 2011. , This will give staff time to Mulmur send the NVCA January 14th meeting agenda packages to our 2011 members. NewTecumseth Should you have any further questions please do not hesitate to contact Laurie Ora - Medonte Barron, Executive Assistant at 424 -1479 ext.222 or the undersigned. Shelburne Springwater Staff and I look forward to working with our 2011 Board of Directors and our 18 Watershed Municipalities as we collectively protect, and wisely use our watershed Wasaga Beach environment, essential for Human Health and a vibrant local economy. Watershed Sincerely, Counties Dufferin Grey Wayne R. Wilson, CAOISecretary Treasurer Simcoe Copy: NVCA Chair Walter Benotto and 2� (Sk l3ofd 4� Member of Celebrating SO Years in Conservation 1960 -2010 NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Centre for Conservation Conservation John Hix Conservation Administration Centre Tiffin Conservation Area 8195 8th Line Utopia, On LOM 1TO ONTARIO Ich—p— Telephone: 705.424.1479 Fax: 705.424.2115 Web: www.nvca.on.ca Email: acimin @nvca.on.ca Page 171 of 218 12d) - Correspondence dated November 5, 20... Conservation Auttnorities Act, R.S.O. 1990, c. C.27 Page 8 of 26 (b) the Minister is satisfied that acceptable provision has been made for future flood control and watershed interests and for the disposition of all assets and liabilities of the authority. 1996, c. 1, Sched. M, s. 41. Note: On a day to be named by proclamation of the Lieutenant Governor, clause (b) is amended by the Statutes of Ontario, 2006, chapter 22, subsection 113 (1) by adding "and" at the end. See: 2006, c. 22, ss. 113 (1),117 (2). Note: On a day to be named by proclamation of the Lieutenant Governor, subsection (6) is amended by the Statutes of Ontario, 2006, chapter 22, subsection 113 (1) by adding the following clause: (c) the Minister of the Environment is satisfied that acceptable provision has been made for future protection of drinking water sources. See: 2006, c. 22, ss. 113 (1),117 (2). Authority continued by s. 5, 6 or 7 If an authority continued by section 5, 6 or 7 is dissolved under subsection (6), the Lieutenant Governor may, by proclamation, repeal that section on a day named in the proclamation. 1996, c. 1, Sched. M, s. 41. Members of authority 14. (1), Members of an authority shall be appointed by the respective councils of the participating municipalities in the numbers prescribed by subsection 2 (2) for the appointment of representatives, and each member shall hold office until the first meeting of the authority after the term for which he or she was appointed has expired. R.S.O. 1990, c. C.27, s. 14 (1). Changes in number of members (2) The total number of members of the authority and the number of members that each participating municipality may appoint shall be adjusted as required to ensure compliance with subsection (1) if the municipalities that are participating municipalities change or the population of a participating municipality changes. 2001, c. 9, Sched. K, s. 1 (6). Agreement on number of members (2. 11' Despite subsections (1), (2) and (5), the total number of members of the authority and the number of members that each participating municipality may appoint may be determined by an agreement that is confirmed by resolutions passed by the councils of all of the participating municipalities. 2001, c. 9, Sched. K, s. 1 (6). Qualification M `Every member of an authority shall be resident in a participating municipality in which the authority has jurisdiction. R.S.O. 1990, c. C.27, s. 14 (3). Term f4�)' No member of an authority shall be appointed to hold office for more than three years at any one time. R.S.O. 1990, c. C.27, s. 14 (4). Where part of municipality in authority's area M ^Where part only of a municipality is situated in an area over which an authority has jurisdiction, the number of members appointed for the municipality shall be based on the population of that part only of the municipality, and the population shall be deemed to be the http: / /www.e- laws. gov. on. ca/ DBLaws /Statutes/English/90c27_e.htm 18/12/2006 Page 172 of 218 12d) - Correspondence dated November 5, 20... Conservation Authorities Act, R.S.O. 1990, c. C.27 Page 9 of 26 same proportion of the total population of the whole municipality as the area of that part of the municipality is of the total area of the municipality. R.S.O. 1990; c. C.27, s. 14 (5). Repealed: 1996, c. 1, Sched. M, s. 42. Meetings of authority 15.(1) The first meeting of an authority shall be held at such time and place as may be determined by the Minister and, in each year thereafter, the authority shall hold at least one meeting before the 1 st day of March and at least one meeting after the 1 st day of July and such other meetings as it considers necessary to effectively conduct the affairs of the authority. R.S.O. 1990, c. C.27, s. 15 (1). Copies of minutes to members 0 Within 30 days after any meeting of an authority or of an executive committee, the secretary - treasurer of the authority shall send a copy of the minutes of the meeting to each member of the authority. R.S.O. 1990, c. C.27, s. 15 (2); 1998, c. 18, Sched. I, s. 7. Decision- making at meetings 16.(1) Each member of an authority is entitled to one vote. 1998, c. 18, Sched, I, s. 8. Quorum At any meeting of an authority, a quorum consists of one -third of the members appointed by the participating municipalities, except where there are fewer than six such members, in which case two such members constitute a quorum. R.S.O. 1990, c. C.27, s. 16 (2). Note: On a day to be named by proclamation of the Lieutenant Governor, subsection (2) is amended by the Statutes of Ontario, 2006, chapter 22, subsection 113 (1) by striking out "one- third" and substituting "one-half" and by striking out "two' and substituting "three ". See: 2006, c. 22, ss. 113 (2),117 (2). Majority vote U A majority vote of the members present at any meeting is required upon all matters coming before the meeting. R.S.O. 1990, c. C.27, s. 16 (3). Chair, vice -chair 17. 1 At the first meeting of an authority and thereafter at the first meeting held in each year, the authority shall appoint a chair and one or more vice - chairs from among the members of the authority. 1996, c. 1, Sched. M, s. 43. Vacancy U2) Subject to subsection (1), upon the death of the chair or a vice - chair, or upon the incapacity of the chair or a vice -chair to act, or upon the chair or a vice -chair ceasing to be a member of the authority, the remaining members may appoint a member to fill such vacancy. R.S.O. 1990, c. C.27, s. 17 (2). Absence of chair and vice- chairs In the event of the absence of the chair and the vice - chairs from any meeting of an authority, the members present shall appoint an acting chair who, for the purposes of such meeting, has all the powers and shall perform all the duties of the chair. R.S.O. 1990, c. C.27, s. 17(3). http: / /www.e- laws. goy. on. ca/ DBLaws /Statutes/English/90c27_e.htm 18/12/2006 Page 173 of 218 12e) - Correspondence dated December 8, 20... Severn Sound Environmental Association 67 Fourth Street Midland, Ontario L4R 3S9 (705) 527 -5166 - FAX (705) 527 -5167 Email: kshermanCcDmidland.ca Website: www.severnsound.ca December 8, 2010 Mr. Doug Irwin, Clerk Corporation of the Township of Oro - Medonte Box 100 Oro, ON LOL 2X0 To Mayor and Council, RE: SSEA AND SPA MEMBER FOR TOWNSHIP OF ORO- MEDONTE 2011 The municipal election has had a serious effect on the continuity of our Board. We know that seven of nine members will not be returning to Councils in 2011. We will likely have members appointed as municipal representatives who are new to SSEA. We are asking for special consideration to have Deputy Mayor Ralph Hough appointed as SSEA and Severn Sound Source Protection Authority member for the Township of Oro - Medonte. Ralph has already had experience as a past Chair of the SSEA and as a member. SSEA will be fielding a number of complicated issues including Source Water Protection Assessment and Planning which will be critical in the next several years. Accordingly, it is with this need in mind that we make our request. Attached for your information is a copy of the SSEA Agreement of which section 2 describes the composition of the Board. Thank you for your consideration. Yours Truly, ff Keith Sherman, Executive Director Severn Sound Environmental Association CC: Ralph Hough Robin Dunn Andria Leigh Page 174 of 218 12e) - Correspondence dated December 8, 20... 1.2 The SSEA shall act as the Severn Sound Source Protection Authority Board within the meaning of the CWA. 2.0 Composition and Procedures of the Board 2.1 The Board shall be comprised of one member to be appointed by and at the pleasure of each of the Municipalities to hold office for the term of the appointment or until a successor has been appointed, provided that substitutions may be made at any time by an appointing Municipality if, in its discretion, it deems it advisable to do so. 2.2 The Board shall, by resolution, elect a chairperson (the Chair) and a Vice -chair (the Vice Chair) annually, from among its members, to serve for a term of one year or until his/her appointment by his/her Municipality ends, whichever occurs first. The Vice -Chair shall act in the place of the Chair when the Chair is absent or for the remainder of the term if the office of the Chair is vacant. Where the office of the Vice -Chair is vacant by reason that he /she has assumed the role of the Chair pursuant to this subsection, the Board shall, by resolution, appoint a new Vice -Chair to hold office for the remainder of the term. 2.3 The Board shall meet not less than once every three months and at the call of the Chair in order to properly manage its responsibilities under this agreement. 2.4 The Board shall keep minutes of its meetings which shall be circulated in a timely manner to the member and to the Clerk for each Municipality. 2.5 A quorum for meetings of the Board shall be a simple majority of the representatives of the Municipalities and each member shall have one vote on issues, provided that an issue on which there is a tie vote shall be deemed to be lost. The Chair shall not have an additional, casting vote in the event of a tie. 2.6 Where a quorum is present but the number of members who are disabled from participating in a meeting by reason of a declaration of conflict of interest is such that at that meeting the remaining members are not sufficient to constitute a quorum, then the remaining number of members shall be deemed to constitute a quorum, provided such number is not less than two. 2.7 The Board shall make regulations and rules governing the procedures of the SSEA. 2.8 The Board shall hire employees, including an executive director (the Executive Director) as the Board considers is reasonably required to meet its duties and responsibilities and generally as projected by the Business Plan. 2.9 The Board shall ensure that all Municipalities are properly informed of SSEA activities in a timely manner. Severn Sound Environmental AssociationA Page 175 of 218 12e) - Correspondence dated December 8, 20... 2.10 The seat of a member of the Board shall be considered vacant if the member, (a) is absent from meetings of the Board for three successive regular meetings without being authorized to do so by resolution of the Board, (b) resigns from his or her office by notice in writing filed with the Executive Director, provided that a resignation is not effective if it would reduce the number of members of the Board to less than a quorum, (c) has his or her office declared vacant in any judicial proceeding, (d) forfeits his or her office under the Municipal Act, 2001 or any other Act, or (e) dies whether before or after accepting his or her office. 2.11 Where the seat of a member becomes vacant pursuant to subsection 2.10, the Municipality that appointed such member shall appoint a new member within 30 days of the seat becoming vacant. 2.12 The Board shall adopt and maintain policies for the sale or other disposition of land, its hiring of employees and for the procurement of goods and services, provided that the Board may elect to adhere to such policies as adopted and maintained by the Town of Midland in satisfaction of this requirement. 2.13 The Board shall implement the Strategic Plan and the Business Plan as they may be amended or modified by the SSEA and approved by the Municipalities from time -to- time. 2.14 Board members shall serve without remuneration from the SSEA. 3.0 The Executive Director 3.1 The Executive Director shall: 3.1.1 be the Secretary to the SSEA; 3.1.2 prepare an annual budget of anticipated revenues and expenditures for the ensuing calendar year, together with budget projections for the following four years and recommendations for revisions to the Business Plan that the SSEA may consider appropriate, on or before October 1 of each year for approval by the Board; 3.1.3 upon approval of the budget each year by the Board, submit the budget, budget projections and recommendations of the Board to the Clerk of each Municipality Severn Sound Environmental Association15 Page 176 of 218 J December 1, 2010 12f) - Correspondence dated December 1, 20... Simcoe County District School Board 1170 Highway 26 West Midhurst, Ontario LOL 1 XO Doug Erwin, Clerk Township of Oro - Medonte PO Box 100 - 148 Line 7 South Oro, ON LOL 2X0 Dear Mr. Erwin Phone: (705) 728 -7570 Fax: (705) 728 -2265 www.scdsb.on.ca DEC 0 $ 2010 R Accommodation Review Committee (ARC) - Community Representation Simcoe County District School Board is undertaking a pupil accommodation review to address the enrolment, programming, and building condition challenges facing secondary schools within the City of Barrie commenced in September 2010. A pupil accommodation review provides the public with an opportunity to make informed recommendations to the Board through an Accommodation Review Committee (ARC). The ARC includes parents /guardians, students, and community representatives as well as non - voting representatives from the school board. The accommodation review is focusing on Barrie Central Collegiate Institute, Barrie North Collegiate Institute, Bear Creek Secondary School, Eastview Secondary School, and Innisdale Secondary School. Some secondary students residing in the Township of Oro - Medonte attend Eastview Secondary School; therefore the Board invited the municipality to recommend one (1) individual to represent the community on the ARC. Pursuant to the 2010 Election, I am seeking confirmation that the ARC community representative is supported by your new council. The accommodation review may last for several months and the community representative will be asked to participate in numerous working sessions and public meetings. These meetings and working sessions may be scheduled in both the afternoon and evening. Please provide the board with the name and contact information of the individual your new municipal council selects as the community representative for the Township of Oro- Medonte. If a community representative is not available, the accommodation review will continue without representation. Please forward this information to David Few, Manager of Planning & Enrolment at the above address or by e-mail to dfew(a-.scdsb.on.ca before December 31, 2010. Sincerely Carol McAulay Associate Director Page 177 of 218 12f) - Correspondence dated December 1, 20... �J cj. (�f cxA(i - Council Meeting Minutes — May 26, 2010 10. REPORTS OF MEMBERS OF COUNCIL: a) Mayor H.S. Hughes, correspondence dated May 14, 2010 from Carol McAulay, Associate Director, Simcoe County District School Board, re: Accommodation Review Committee (ARC) - Community Representation. Motion No. C100526 -15 Moved by Agnew, Seconded by Evans Be it resolved 1. That the correspondence dated May 14, 2010 from Carol McAulay, Associate Director, Simcoe County District School Board and presented by Mayor H.S. Hughes, re: Accommodation Review Committee (ARC) - Community Representation be received. 2. That Gail O'Brien be appointed to the ARC to represent the Township of Oro - Medonte. 3. And Further That the Simcoe County District School Board be advised of Council's decision under the Mayor's signature. Carried. CONSENT a) ttawasaga Valley Con ervation Authority, mi tes of meeting held o pril 9, 2010; an ighlights of meeting Id on May 14, 2010. Sta ecommendation: R ell, b) Gayle W d, CAO, Lake Simcoe egion Conservation thority re: 2010 LSR Budget unicipal Levies. Staff Recom endation: Receive. c) Correspondence ted May 12, 2010 fro Dalton McGuinty, PrellRier, re: Physician Recruitment Funding, . Staff Recommendati n: Receive. Page S of 14 Page 178 of 218 12f) - Correspondence dated December 1, 20... CQv.nC,,-( i��CAO - - �-k" Z(v, ZO 1O 10a) - Mayor H.S. Hughes, correspondence dated May 14, 2010 from Ca... r Simcoe County District School Board 1170 Highway 26 West Phone: (705) 728 -7570 Midhurst, Ontario Fax. (705) 728 -2265 LOL 1 XO www.scdsb on.ca May 14, 2010 His Worship Mayor Harry Hughes MAY 1 6 2010 Township of Oro - Medonte t7RO-MEUON -rE 148 Line 7 South TOA'NsH1P Oro, ON LOL 2X0 Re: Accommodation Review Committee (ARC) - Community Representation Dear Mayor Hughes: Simcoe County District School Board is undertaking a pupil accommodation review to address the enrolment, programming, and building condition challenges facing secondary schools within the City of Barrie commencing in September 2010. A pupil accommodation review provides the public with an opportunity to matte informed recommendations to the Board through an Accommodation Review Committee (ARC). The ARC includes parents /guardians, students, and community representatives as well as non -voting representatives from the school board. The accommodation review will focus on Barrie Central Collegiate Institute, Barrie North Collegiate Institute, Bear Creek Secondary School, Eastview Secondary School, and Innisdale Secondary School. Some secondary students residing in the Township of Oro - Medonte attend Eastview Secondary School; therefore the Board is inviting the municipality to recommend one (1) individual to represent the community on the ARC. Please be aware that the accommodation review may last for several months and the community representative will be asked to participate in numerous working sessions and in at least four public meetings. These meetings and working sessions may be scheduled in both the afternoon and evening. Please provide the board with the name and contact information of the individual whom municipal council selects as the community representative for the Township of Oro - Medonte. If a community representative is not available, the accommodation review will continue without representation. Please forward this information to Janet Porter -Jay, Senior Planner, at the above address or by e -mail to iiav scdsb.on.ca before June 18, 2010. Sincerely, c� Carol McAulay, Associate Director Page 67 of 183 Page 179 of 218 12g) - Correspondence dated October 21, 20... Severn Sound Environmental Association 67 Fourth Street Midland Ontario L4R 3S9 Tel: 705-527-5166 Fax: 705-527-5167 Email: ksherman(LDmidland.ca Website: www.severnsound.ca October 21, 2010 To: Susan Boonstra, Clerk, Township of Georgian Bay Ted Walker, CAO, Town of Midland Robin Dunn, CAO, Township of Oro - Medonte Eleanor Rath, CAO, Town of Penetanguishene Eric Peterson, CAO, Township of Severn Simone Latham, CAO /Deputy Clerk, Township of Tay Doug Luker, CAO /Clerk, Township of Tiny Winanne Grant, CAO, Township of Springwater Ian Brown, City Manager, City of Orillia RE: TREE SEEDLING DISTRIBUTION PROJECT — MUNICIPAL PARTICIPATION IN 2011 Over the past four years, Severn Sound Environmental Association (SSEA) and North Simcoe Stewardship have partnered with the Townships of Tay, Tiny, Springwater and Oro - Medonte, and the Towns of Penetanguishene and Midland to provide local residents with reasonably priced, native tree seedlings for spring planting. The objective of the project is to promote tree planting by residents in the Severn Sound area, improving environmental health and increasing tree cover. The project has been very successful: in the past four years, over 42,000 tree seedlings were purchased and planted by residents of the participating municipalities. The 2010 final report on the program (attached) recommends that the program be offered to North Simcoe municipalities for spring 2011. At this time, SSEA would like to determine if your municipality is interested in participating in the 2011 Tree Seedling Distribution Project. There is no direct funding required from the municipalities to SSEA; however, municipal partners will be responsible for assisting with project promotion and some aspects of project implementation. SSEA will be responsible for: • Ordering tree seedlings and coordinating seedling pick -up with the nursery. • Creating promotional materials (as pdf) for use by participating municipalities (i.e. information /pricing sheet, species selection guide, and Page 180 of 218 12g) - Correspondence dated October 21, 20... tree planting tips sheet). Participating municipalities can link to our website, which will contain all the promotional details. • Receiving tree orders and payments from participating residents. We are proposing a tree order deadline of January 28, 2011. • Providing receipts and pick -up instructions to participating residents. • Coordinating volunteers for sorting and distribution of tree orders. The distribution day will be in either late April or early May 2011. • Producing a final report on the project by August 2011. Municipal partners will be required to: • Provide the information /pricing sheet to residents. Options for program promotion by the municipality include: municipal web -site and at the municipal offices, inclusion in tax bills and /or other municipal mailings (where possible /appropriate), and local media (e.g. municipal page in newspaper). Promotional materials should be distributed to landowners by December 2010, to allow landowners sufficient time to place their orders before the proposed January 28, 2011 deadline. • Provide a suitable facility (e.g. roads garage) for the distribution location. The distribution location needs to be cool, indoors, and secure, with sufficient space to store tree orders for a few days. • Provide assistance (e.g., staff, council member, or other municipal representative) with pick up, sorting, and distribution of tree seedlings. • Bulk order seedling pick -up from the nursery (approximately '/2 day): Several vehicles will be required, including SSEA vehicle(s); each municipality may need to send one truck and driver to the nursery, located in Everett, north of Alliston. The tree seedling bulk order is typically picked up from the nursery one or two days prior to the distribution day. • Sorting bulk order into individual landowner orders (approximately '/z day): Tree seedlings are normally sorted one day prior to the distribution day. • Distribution of tree orders (approximately 3/ day): The distribution day is tentatively either Saturday, April 30th or Saturday, May 7th 2011. The actual date will be determined in late March /early April; weather conditions determine when seedlings can be harvested and packaged by the nursery. Please advise me by November 301h if your municipality would like to participate in this project for 2011. Yours Truly, Keith Sherman, Executive Director Severn Sound Environmental Association CC: SSEA Board Page 181 of 218 12g) - Correspondence dated October 21, 20... Tree Seedling Distribution Project SSEA Final Report — August 2010 Prepared by M. Hudolin Background Severn Sound Environmental Association (SSEA), North Simcoe Stewardship (NSS), and the Townships of Tay, Tiny, Springwater and the Towns of Midland and Penetanguishene partnered together to provide local residents of the five municipalities with reasonably priced, native tree seedlings for planting in the spring of 2010. The objective of the project was to promote planting native tree species in the Severn Sound area. SSEA coordinated the program, ordering the seedlings, providing promotional materials to the municipalities, receiving seedling orders and payment from residents, and coordinating the pickup and distribution of tree seedlings. Results Nursery Seedling Order The preliminary bulk tree seedling order was placed with the nursery in early August 2009. The nursery has a large demand for seedlings annually, and some species and quantities pre- ordered were not available. The nursery required confirmation of the final bulk seedling order in early February 2010, which necessitated an end -of- January tree order deadline for residents. This tree order deadline was earlier than previous years when seedling orders were accepted as late as March; this may have impacted overall tree sales for 2010. Tree pricing was not available from the nursery until December 2009, so it was not possible to set prices for residents and promote the program earlier in the fall. Promotion In December 2009, SSEA produced a one -page promotional sheet for each participating municipality (Appendix A) that included a species and price list. Each municipality was responsible for determining how to best distribute the information to residents. Municipalities typically included the promotional sheet with tax bills, or mentioned the program in a newsletter or newspaper; information was also posted on municipal and SSEA web - sites. In addition, SSEA produced a media release that was picked up by Springwater News, and placed a paid advertisement in the Midland Mirror (Appendix A). SSEA also directly emailed past project participants to notify them the program was being offered again in 2010. SSEA prepared more detailed information, including answers to `Frequently Asked Questions' to assist landowners in selecting species, planning for tree planting, and handling and planting trees. This information (Appendix B) was posted on the SSEA web -site; most municipal web -sites also provided a link to this page. Page 182 of 218 12g) - Correspondence dated October 21, 20... The prices charged to residents for seedling trees varied according to species, but were reasonable (Appendix A). Landowner Seedling Orders SSEA accepted seedling orders by email or by telephone, to allow verification that the seedlings would be available from within our bulk seedling order. Response to the 2010 Tree Distribution Project was generally good, despite the short time lines for promotion. In total, 125 participants purchased 7,800 trees and shrubs of ten different species (Table 1). Many of the species offered sold out just before the tree order deadline of January 29th, 2010. General information on demand for additional species and quantities was tracked to help estimate seedlings that should be preordered in the future. When seedling orders were placed, approximately 90% of the participants provided an email address for correspondence about the program. Having email addresses enabled SSEA to quickly provide order confirmation information to participants, as well as send out reminders about the pick up day. Generally, larger orders of 100 trees or more were primarily composed of conifer species (pine, spruce, fir and cedar), which are likely being used for reforestation efforts. Smaller orders usually contained a larger proportion of hardwood trees and shrubs, which the landowner may be using for ornamental and /or wildlife habitat enhancement purposes. In March, SSEA generated receipts and pickup instructions for each order, which were mailed to participants by the municipalities in early April. Promotion of the program was focused in participating municipalities. Although the Townships of Severn, Oro - Medonte and Georgian Bay did not participate in the 2010 Tree Distribution Program, residents from these municipalities were permitted to order trees, provided they were willing to pick up their seedlings on distribution day from a location in one of the participating municipalities. Approximately 14% of 2010 tree orders were from residents in non - participating municipalities, most of these being from Oro - Medonte where the program was offered in 2009. Demand for tree seedlings continued for weeks following the order deadline; email addresses were tracked for disseminating information on the 2011 Tree Distribution Program. Seedling Pickup, Sorting & Distribution The bulk tree seedling order was picked up in the afternoon on Thursday, April 29tH SSEA coordinated the order pick up, and one pickup truck each from North Simcoe Stewardship, the Town of Penetanguishene, and the Townships of Tay, Tiny and Springwater were sufficient to pick up the seedlings in one trip. Page 183 of 218 12g) - Correspondence dated October 21, 20... Volunteers, SSEA, and NSS staff sorted the seedlings into individual landowner orders at the Township of Tay Roads Garage in Victoria Harbour in the morning on Friday, April 30th. Orders for each municipality were then transported to the designated pickup locations by SSEA and NSS staff. The distribution day was Saturday, May 1st. Although there was a warm spell of weather in late April, the timing of the distribution day was good — the nursery was able to harvest the trees to meet the deadline, and the majority of the hardwood species had not leafed out, which is optimal for handling, transportation and planting. A joint pickup location for Midland and Penetanguishene residents was used, which alternates between the two municipalities each year; Springwater, Tiny, and Tay each used a facility in their own municipality for distribution (Table 2). On distribution day, participants were provided with Tree Planting Tips sheets (Appendix C). Expenses Compared to Revenue The main expenses SSEA incurred for the 2010 project were staff time (processing seedling orders and project coordination), tree seedlings, mileage /vehicle costs, printing and advertising expenses, and materials (i.e., tree bags for packaging individual orders); sources of revenue included NSS funding, and proceeds from tree sales (Table 3). In -kind contributions by municipalities included project promotion (printing, postage, and media costs), staff time, and use of vehicles and facilities. In 2010, the revenue generated from tree sales and partner funding was sufficient to cover the cost of trees as well as all of the project expenses (Table 3). Conclusions and Recommendations The pilot project in 2007 and expanded program from 2008 to 2010 confirm that there continues to be a large demand by local residents for a native tree distribution program. In 2010, demand for seedlings continued for weeks after the order deadline, and many participants in all municipalities expressed an interest in purchasing trees again in 2011. This is a popular program that encourages private landowners to become involved in tree planting, improving environmental health at the local scale and beyond; to date, 42,880 seedlings have been distributed and planted by participants. It is recommended that the program be offered again in 2011. The preliminary tree seedling order for 2011 has already been placed with the nursery. The provincial government's 50 Million Tree Program (large - scale tree planting) has increased demand for seedlings from nurseries, which necessitates placing the order well before autumn. Page 184 of 218 12g) - Correspondence dated October 21, 20... Longer time - frames would be beneficial for dissemination of promotional materials and providing residents with ample time to consider participating in the program. Municipalities have varied deadlines for tax bills and other municipal mailings, and longer time - frames would allow for a variety of promotion options to be utilized. SSEA is working with the nursery to establish seedling pricing earlier, to allow for fall promotion of the 2011 program. A large bulk tree seedling order requires a considerable amount of vehicle space to transport. Bare -root seedlings are fragile and need to be handled carefully. Several of the trucks sent by the municipalities in 2010 were practical and convenient, having covered truck beds that helped to keep the trees cool and reduce wind stress on hardwood seedlings. When possible, depending on the size and type of vehicles the municipalities have available, SSEA will alternate which municipalities are requested to assist with tree seedling pickup. Municipal staff and /or representatives assisting with seedling sorting and distribution works well, providing a visible partnership, and helping to keep implementation costs low; this should be continued in future years. Picking up the seedlings from the nursery and sorting the bulk order the following day worked well because it adds flexibility to the schedule, however it requires that the seedlings are stored for an extra day and a cool storage area is required. A joint seedling distribution location for Midland and Penetanguishene participants continues to work well. Recommendation #1: Continue the tree distribution program in 2011. Recommendation #2: Follow the suggested schedule of activities and responsibilities outlined in Appendix D. 4 Page 185 of 218 ]2g)- Correspondence dated October 21,20 Page 186 of 218 r m » \ � a 7 ( \ / j \ ^ / 2 § ± \ @ / k \ Cu e ) 2{ 77] / °28G8 w \9 =*tt22ttg§>R% %$ / ��4m){ � 22 { �k 7 � \S2 /)d9G2£R §d? ° +/ S °- a f 24_� o a&{ w p o - @ @ @ ) f @ { ° / @]yEo•000�e000a�? o e >fRN§pp%\t2gR«\\ ° � r ° '6 ° - G � } 7 ) 7 P� � kkkQ�k \�kk � 2 a � m e 20 ��} 000R\ cGBG{Ec k\ /82@22 @ @ / @Rt / ~ ~ -g9 Cm r � n � m 7 = � ] ! & )\ © § 2 $ 5 3 ! ] _ \£�r ;= �) ]} {7j� % Go%§S@&000��£ » §g ® ~ � /� /�36= )\ ±-- F- 0 3e;§aj 4az9= � @§8 /So%p /2 ƒI/ ( a «� n =n� w / �E /} \ /f \)) � � .w } m / w` \m\, % � w � m $ :-S � �8%wn,m e/ >E-oZ,n�� :n =U- 0 ®_ zi E ° t 2\ /A \ƒf /�A / /]� $ � /(D § \ {\ ) ! ]%� &t$ 153 //2 o ©2 = § , G EgmoE <+3G§#e4z2§ E f � $ o ? _ E � g I-- 2 $ / 3 ` J- 0 Q § 2 � L) /I4 { =o�emm243zfr 7 r m » \ � a 7 ( \ / j \ ^ / 2 § ± \ @ / k \ Cu e ) 2{ 77] / °28G8 w \9 =*tt22ttg§>R% %$ / ��4m){ � 22 { �k 7 � \S2 /)d9G2£R §d? ° +/ S °- a f 24_� o a&{ w p o - @ @ @ ) f @ { ° / @]yEo•000�e000a�? o e >fRN§pp%\t2gR«\\ ° � r ° '6 ° - G � } 7 ) 7 P� � kkkQ�k \�kk � 2 a � m e 20 ��} 000R\ cGBG{Ec k\ /82@22 @ @ / @Rt / ~ ~ -g9 Cm r � n � m 7 = � ] ! & )\ © § 2 $ 5 3 ! ] _ \£�r ;= �) ]} {7j� % Go%§S@&000��£ » §g ® ~ � /� /�36= )\ ±-- F- 0 3e;§aj 4az9= � @§8 /So%p /2 ƒI/ ( a «� n =n� w / �E /} \ /f \)) � � .w } m / w` \m\, % � w � m $ :-S � �8%wn,m e/ >E-oZ,n�� :n =U- 0 ®_ zi E ° t 2\ /A \ƒf /�A / /]� $ � /(D § \ {\ ) ! ]%� &t$ 153 //2 o ©2 = § , G EgmoE <+3G§#e4z2§ E f � $ o ? _ E � g I-- 2 $ / 3 ` J- 0 Q § 2 � L) /I4 { =o�emm243zfr 12g) - Correspondence dated October 21, 20... Table 2: 2010 Distribution Details Municipality I Distribution Location Midland/ Town of Penetanguishene Works Yard, Penetan uishene 22 Centennial Drive, Penetan uishene Tay Township of Tay Roads Garage, $0.00 450 Park Street, Victoria Harbour Tiny Township of Tiny Roads Complex, $11.66 220 Concession 9 East, Tin Springwater Township of Springwater Works Yard $189.00 11 William Street, Elmvale Distribution Day & Pickup Times May 1, 2010 9:00 a.m. -11:00 a.m. May 1, 2010 9:00 a.m. -12:00 p.m. May 1, 2010 9:00 a.m. -12:00 p.m. May 1, 2010 9:00 a.m. -11:00 a.m. Table 3: Tree Distribution Project — Expenses Compared to Revenue (2010) SSEA Expenses Staff time $3,435.00 MileageNehicles $160.00 Translation costs $0.00 Advertising $179.00 Printing $11.66 Trees from nursery, incl. extra/contingency trees $6,193.26 Materials tree bas $189.00 Accounting expense* $90.00 Total SSEA Expenses $10,257.92 SSEA Revenue NSS funding $2,250.00 Tree sales $8,244.32 Total SSEA Revenue $10,494.32 REVENUE MINUS EXPENSES $236.40 * estimate of accounting expense Notes: • GST is not included in the above expenses or revenues • Additional in -kind contributions provided by municipalities included promotion (printing, mailing), staff time, and use of vehicles and facilities Page 187 of 218 12g) - Correspondence dated October 21, 20... Appendix A - Promotion of 2010 Tree Distribution Project 2010 Tree Seedling Distribution Program Severn Sound Environmental Association (SSEA), North Simcoe Stewardship and the Township of Tay are working together to provide residents with reasonably priced, native tree seedlings for planting in early spring 2010. Tree /shrub seedling species and prices are listed for landowners interested in purchasing and planting trees. Seedlings are bare -root plants (i.e., not potted stock) and are being sold in bundles of 10. The age and size of seedlings varies by species - seedlings are 1 to 4 years old, and approximately 15 to 40 cm (6 to 16 ") in height with a stem diameter of 1/2 cm (1/4 "). Species Price per bundle includes tax White Pine $11.00 Red Pine $14.00 White Spruce $11.00 White Cedar $11.00 Balsam Fir $17.00 Green Ash $12.00 Red Oak $14.50 Silver Maple $12.00 Black Cherry $17.00 Sta horn Sumac $12.00 The deadline for ordering trees is Friday, January 29th, 2010. Orders received after this date will not be accepted. A limited number of trees are available - order early to avoid disappointment. Seedling orders must be placed by phone or email to allow SSEA staff to verify that the stock is available and to confirm your payment amount. If ordering by email, please visit our web -site (www.severnsound.ca / trees.htm) for instructions before placing your order, to ensure you include all required information. Payment is due by Friday, February 5th, 2010. Tree orders will not be processed unless payment is received by this date. Payment options include personal cheque or money order (payable to: Severn Sound Environmental Association). Post -dated cheques will NOT be accepted. Note: There are no refunds on orders less than $40.00, and no refunds on orders cancelled after January 29`x', 2090. To place a tree order, call or email: Michelle Hudolin, Severn Sound Environmental Association Phone: (705) 527 -5166 ext. 202 Email: mhudolin(d)midland.ca Send payment to: Severn Sound Environmental Association Tree Distribution Program 67 Fourth Street Midland ON L4R 3S9 The pick -up day for tree orders will be a Saturday in either late April or early May 2010 (dependent on weather conditions and the nursery's schedule). Receipts and pick -up instructions will be mailed in early April 2010. Your receipt will be required as proof of purchase on the pick -up date. For more information, including on guidelines on site preparation and species selection, visit: www.severnsound.ca /trees.htm SO el North Simcoe <. Stewardship Page 188 of 218 12g) - Correspondence dated October 21, 20... 2010 Tree Seedling Distribution Program Severn Sound Environmental Association (SSEA), North Simcoe Stewardship and the Township of Tiny are working together to provide residents with reasonably priced, native tree seedlings for planting in arly spring 2010. Tree /shrub seedling species and prices are listed for landowners interested in purchasing and planting trees. Seedlings are bare -root plants (i.e., not potted stock) and are being sold in bundles of 10. The age and size of seedlings varies by species — seedlings are 1 to 4 years old, and approximately 15 to 40 cm (6 to 16 ") in height with a stem diameter of 1/2 cm (1/4 "). Species Price per bundle includes tax White Pine $11.00 Red Pine $14.00 White Spruce $11.00 White Cedar $11.00 Balsam Fir $17.00 Green Ash $12.00 Red Oak $14.50 Silver Maple $12.00 Black Cherry $17.00 Sta horn Sumac $12.00 The deadline for ordering trees is Friday, January 29th, 2010. Orders received after this date will not be accepted. A limited number of trees are available — order early to avoid disappointment. Seedling orders must be placed by phone or email to allow SSEA staff to verify that the stock is available and to confirm your payment amount, if ordering by email, please visit our web -site (www.severnsound.ca /trees.htm) for instructions before placing your order, to ensure you include all required information. Payment is due by Friday, February 5t", 2010. Tree orders will not be processed unless payment is received by this date. Payment options include personal cheque or money order (payable to: Severn Sound Environmental Association). Post -dated cheques will NOT be accepted. Note: There are no refunds on orders less than $40.00, and no refunds on orders cancelled after January 29t", 2090. To place a tree order, call or email: Michelle Hudolin, Severn Sound Environmental Association Phone: (705) 527 -5166 ext. 202 Email: mhudolin(cbmidland.ca Send payment to: Severn Sound Environmental Association Tree Distribution Program 67 Fourth Street Midland ON L4R 3S9 The pick -up day for tree orders will be a Saturday in either late April or early May 2010 (dependent on weather conditions and the nursery's schedule). Receipts and pick -up instructions will be mailed in early April 2010. Your receipt will be required as proof of purchase on the pick -up date. For more information, including on guidelines on site preparation and species selection, visit: www.severnsound.ca /trees.htm 4e,0 SO el North Simcoe v .� Stewardship Page 189 of 218 12g) - Correspondence dated October 21, 20... 2010 Tree Seedling Distribution Program Severn Sound Environmental Association (SSEA), North Simcoe Stewardship and the Town of Midland are working together to provide residents with reasonably priced, native tree seedlings for planting in arly spring 2010. Tree /shrub seedling species and prices are listed for landowners interested in purchasing and planting trees. Seedlings are bare -root plants (i.e., not potted stock) and are being sold in bundles of 10. The age and size of seedlings varies by species — seedlings are 1 to 4 years old, and approximately 15 to 40 cm (6 to 16 ") in height with a stem diameter of'/ cm (1/4 "). Species Price per bundle includes tax White Pine $11.00 Red Pine $14.00 White Spruce $11.00 White Cedar $11.00 Balsam Fir $17.00 Green Ash $12.00 Red Oak $14.50 Silver Maple $12.00 Black Cherry $17.00 Sta horn Sumac $12.00 The deadline for ordering trees is Friday, January 29th, 2010. Orders received after this date will not be accepted. A limited number of trees are available — order early to avoid disappointment. Seedling orders must be placed by phone or email to allow SSEA staff to verify that the stock is available and to confirm your payment amount. If ordering by email, please visit our web -site (www.severnsound.ca /trees.htm) for instructions before placing your order, to ensure you include all required information. Payment is due by Friday, February 5th, 2010. Tree orders will not be processed unless payment is received by this date. Payment options include personal cheque or money order (payable to: Severn Sound Environmental Association). Post -dated cheques will NOT be accepted. Note: There are no refunds on orders less than $40.00, and no refunds on orders cancelled after January 20h, 2090. To place a tree order, call or email: Michelle Hudolin, Severn Sound Environmental Association Phone: (705) 527 -5166 ext. 202 Email: mhudolin Omidiand.ca Send payment to: Severn Sound Environmental Association Tree Distribution Program 67 Fourth Street Midland ON L4R 3S9 The pick -up day for tree orders will be a Saturday in either late April or early May 2010 (dependent on weather conditions and the nursery's schedule). Receipts and pick -up instructions will be mailed in early April 2010. Your receipt will be required as proof of purchase on the pick -up date. For more information, including on guidelines on site preparation and species selection, visit: www.severnsound.ca /trees.htm North Shincoe € Stewardship 4kdland Page 190 of 218 12g) - Correspondence dated October 21, 20... 2010 Tree Seedling Distribution Program Severn Sound Environmental Association (SSEA), North Simcoe Stewardship and the Township of Springwater are working together to provide residents in the Severn Sound watershed (Orr Lake /Elmvale /Hillsdale area) with reasonably priced, native tree seedlings for planting in early s ring 2010. Tree /shrub seedling species and prices are listed for landowners interested in purchasing and planting trees. Seedlings are bare -root plants (i.e., not potted stock) and are being sold in bundles of 10. The age and size of seedlings varies by species — seedlings are 1 to 4 years old, and approximately 15 to 40 cm (6 to 16 ") in height with a stem diameter of 1/2 cm (1/4 "). Species Price per bundle includes tax White Pine $11.00 Red Pine $14.00 White Spruce $11.00 White Cedar $11.00 Balsam Fir $17.00 Green Ash $12.00 Red Oak $14.50 Silver Maple $12.00 Black Cher $17.00 Sta horn Sumac $12.00 The deadline for ordering trees is Friday. January 29th. 2010. Orders received after this date will not be accepted. A limited number of trees are available — order early to avoid disappointment. Seedling orders must be placed by phone or email to allow SSEA staff to verify that the stock is available and to confirm your payment amount. If ordering by email, please visit our web -site (www.severnsound.ca /trees.htm) for instructions before placing your order, to ensure you include all required information. Payment is due by Friday. February 5th, 2010. Tree orders will not be processed unless payment is received by this date. Payment options include personal cheque or money order (payable to: Severn Sound Environmental Association). Post -dated cheques will NOT be accepted. Note: There are no refunds on orders less than $40.00, and no refunds on orders cancelled after January 29th, 2090. To place a tree order, call or email: Michelle Hudolin, Severn Sound Environmental Association Phone: (705) 527 -5166 ext. 202 Email: mhudolin(@midland.ca Send payment to: Severn Sound Environmental Association Tree Distribution Program 67 Fourth Street Midland ON L4R 3S9 The pick -up day for tree orders will be a Saturday in either late April or early May 2010 (dependent on weather conditions and the nursery's schedule). Receipts and pick -up instructions will be mailed in early April 2010. Your receipt will be required as proof of purchase on the pick -up date. For more information, including on guidelines on site preparation and species selection, visit: www.severnso_ u_nd.ca /trees.htm S. ,,In 71 !• ±� North Shncoe Stewardship f Page 191 of 218 12g) - Correspondence dated October 21, 20... 2010 Tree Seedling Distribution Program Severn Sound Environmental Association (SSEA), North Simcoe Stewardship and the Town of Penetanguishene are working together to provide residents with reasonably priced, native tree seedlings for planting in early s rin 2010 Tree /shrub seedling species and prices are listed for landowners interested in purchasing and planting trees. Seedlings are bare -root plants (i.e., not potted stock) and are being sold in bundles of 10. The age and size of seedlings varies by species — seedlings are 1 to 4 years old, and approximately 15 to 40 cm (6 to 16 ") in height with a stem diameter of 1/2 cm (1/4 "). The deadline for ordering trees is Friday, January 29th, 2010. Orders received after this date will not be accepted. A limited number of trees are available — order early to avoid disappointment. Seedling orders must be placed by phone or email to allow SSEA staff to verify that the stock is available and to confirm your payment amount. If ordering by email, please visit our web -site (www.severnsound.ca /trees.htm) for instructions before placing your order, to ensure you include all required information. Payment is due by Friday, February 5th, 2010. Tree orders will not be processed unless payment is received by this date. Payment options include personal cheque or money order (payable to: Severn Sound Environmental Association). Post -dated cheques will NOT be accepted. Note: There are no refunds on orders less than $40.00, and no refunds on orders cancelled after January 29th, 2090. To place a tree order, call or email: Michelle Hudolin, Severn Sound Environmental Association Phone: (705) 527 -5166 ext. 202 Email: mhudolin(d)midland.ca Send payment to: Severn Sound Environmental Association Tree Distribution Program 67 Fourth Street Midland ON L4R 3S9 The pick -up day for tree orders will be a Saturday in either late April or early May 2010 (dependent on weather conditions and the nursery's schedule). Receipts and pick -up instructions will be mailed in early April 2010. Your receipt will be required as proof of purchase on the pick -up date. For more information, including on guidelines on site preparation and species selection, visit: www.severnsound.ca / trees.htm yev" so North Simcoe Stewardship 77# Page 192 of 218 Species Price per bundle includes tax White Pine $11.00 Red Pine $14.00 White Spruce $11.00 White Cedar $11.00 Balsam Fir $17.00 Green Ash $12.00 Red Oak $14.50 Silver Ma le $12.00 Black Cherry $17.00 Sta horn Sumac 1 $12.00 The deadline for ordering trees is Friday, January 29th, 2010. Orders received after this date will not be accepted. A limited number of trees are available — order early to avoid disappointment. Seedling orders must be placed by phone or email to allow SSEA staff to verify that the stock is available and to confirm your payment amount. If ordering by email, please visit our web -site (www.severnsound.ca /trees.htm) for instructions before placing your order, to ensure you include all required information. Payment is due by Friday, February 5th, 2010. Tree orders will not be processed unless payment is received by this date. Payment options include personal cheque or money order (payable to: Severn Sound Environmental Association). Post -dated cheques will NOT be accepted. Note: There are no refunds on orders less than $40.00, and no refunds on orders cancelled after January 29th, 2090. To place a tree order, call or email: Michelle Hudolin, Severn Sound Environmental Association Phone: (705) 527 -5166 ext. 202 Email: mhudolin(d)midland.ca Send payment to: Severn Sound Environmental Association Tree Distribution Program 67 Fourth Street Midland ON L4R 3S9 The pick -up day for tree orders will be a Saturday in either late April or early May 2010 (dependent on weather conditions and the nursery's schedule). Receipts and pick -up instructions will be mailed in early April 2010. Your receipt will be required as proof of purchase on the pick -up date. For more information, including on guidelines on site preparation and species selection, visit: www.severnsound.ca / trees.htm yev" so North Simcoe Stewardship 77# Page 192 of 218 12g) - Correspondence dated October 21, 20... Programme de distribution d'arbres 2010 L'Association environnementale du bras Severn, le r&seau d'intendance North Simcoe Stewardship et la ville de Penetanguishene travaillent en collaboration pour fournir aux residents des semis d'arbres indigenes a prix abordable aux fins de semence en debut de printemps 2010. La liste des especes d'arbres ou d'arbuste figure ci- contre pour les proprietaires de terrain interesses a acheter et a planter des semis. Ces semis, vendus en groupes de dix, sont a racine nue (et non en pot). L'age et la taille des semis varie selon 1'espece — en general les semis ont entre un a quatre ans et mesurent environ 15 a 40 cm (6 a 16 po) en hauteur alors que le diametre du tronc est de 0,5 cm (1/2 po). Especes Prix par groupe taxe comprise Pin blanc 11$ Pin roue 14$ E inette blanche 11 $ Cedre blanc 11$ Sa in baumier 17$ Frene vert 12$ Chene roue 14.50$ Erable ar ente 12$ Cerisier tardif 17$ Sumac vinai ner 12$ La date limite pour commander les arbres est le vendredi 29 ianvier 2010. Nous ne traitons aucune commande reque apres cette date. Le nombre d'arbres est limit& — commandez tot pour &viter d'etre dequ. Placez votre commande par telephone ou courrier electronipue pour permettre au personnel de /'Association environnementale du bras Severn de verifier la disponibilite des stocks et de confirmer le montant a payer. Le paiement est ;& remettre au plus tard le vendredi 5 Wrier 2010. Toute commande d'arbre dont le paiement n'a pas ete requ avant cette date ne sera pas trait &e. Nous offrons deux choix de paiement: cheque personnel ou mandat poste (libel[& au nom de : Severn Sound Environmental Association). Nous n'acceptons PAS les cheques postdates. Nota : Les commandes de moins de 40 $ ne sont pas remboursab /es, aucun remboursement de commandes annulees apres le 29 janvier 2010. Pour commander des arbres, appeler ou Expedier le paiement a : expedier un courriel a : Severn Sound Environmental Association Michelle Hudolin, Association Programme de distribution d'arbres environnementale du bras Severn 67 Fourth Street Telephone : 705 527 -5166 poste 202 Midland (Ontario) L4R 3S9 Courriel : mhudolin(dmidland.ca Vous pourrez passer prendre votre commande d'arbres vers la fin avril, debut mai 2010. Veuillez adresser toute correspondance ou communication au programme en anglais. Les rerus et directives pour la cueillette des commandes seront expedies par la poste en avril 2010. Vous devez avoir votre re(;u en main comme preuve d'achat le jour ou vous passerez prendre votre commande. Pour de plus amples renseignements, y compris les lignes directrices sur la preparation du terrain et les choix d'especes, visitez : www.severnsound.ca /trees.htm (en anglais). et n Se. North Sim, Ak%- . . iio _ Stewardship Page 193 of 218 12g) - Correspondence dated October 21, 20... Media Coverage of 2010 Tree Distribution Project Springwater News, 7 January 2010 Tree Seedling Distribution Program Severn Sound I=nvironntental Association. North Simeoe Stew,irdship and tltc Toxvnship of Sprininvatcr ara working togcthcr to provide residcnte in the Severn Sound water- shed (Orr Lake,Llntvale,Ililisda(s area) with reasonably priced, native tree seedlings for planting in early spring 2010. Tn e sce ilings must he prc- ordered. The deadline for or- dering tree, is Friday, .1•nutarv'_9. 2010. For a price li,t and more information, Visit aww.sevcr- nsound.ca.'trces.hun or phone Michelle tludolin, Severn Sound LnNironwcntal Associxion (- tt ? -�?" �16ri ext. 101 1. Each bundle contains 10 .khitc spruce seedlings which %%ill grcnc to look lih: the picture attached. Midland Mirror (paid advertisement), 21 January 2010 -Vn St's, Have you ordered your trees yet? Severn Sound Environmental Association is once again working with North Simcae Stewardship and local municipalities to distribute tree seedlings, Residents of Tay, Tiny, Penetanguishene, Midland and the Severn Sound portion of Springwater (Orr Lake, Eimvale, Hillsdale area) can purchase reasonably priced, native tree seedlings for planting in early spring. Tree seedlings must be pre- ordered. The deadline for ordering trees is Friday, January 29, 2010. Visit www.severn�Qund ltree &.htn for full program details, including a price list, species selection guide and instructions on ordering seedlings, or call Michelle Hudolin, Severn Sound Environmental Association (705-527-5166 ext. 202). Page 194 of 218 12g) - Correspondence dated October 21, 20... Appendix B - 2010 Tree Distribution Project Information 2010 Tree Seedling Distribution Program �ecn Soy y North. Simcoe o l an d Stewardship Ltd , General Information Frequently Asked Questions Species Selection Guide Site Preparation Information Tree Planting Tips General Information Severn Sound Environmental Association, North Simcoe Stewardship, the Townships of Tay and the Severn Sound portion of Tiny (Orr Lake /Elmvale /Hillsdale area), and the Towns of Penetanguishene and Midland are working together to provide residents with reasonably priced, native tree seedlings for planting in early spring 2010. The deadline for ordering trees is Friday, January 29t "z 2010. Orders received after this date will not be accepted. A limited number of trees are available - order early to avoid disappointment. Seedling orders must be placed by phone or email to allow us to verify that the stock will be available and to confirm the total cost of your order. Before ordering by email, please click here for instructions - incomplete orders will not be processed. When you place your order, we require the following information: AL Your municipality * Your First and Last Name # Your Daytime Phone Number * Your Home Phone Number AL Your Email Address (if applicable) Your Home Mailing Address (where your receipt will be sent) * And the number of bundles of each species you would like to order (trees are sold in bundles of 10). To place an order contact: Michelle Hudolin, Severn Sound Environmental Association Phone: (705) 527 -5166 ext. 202 Email: mhudolin(a-)midland.ca Page 195 of 218 12g) - Correspondence dated October 21, 20... Frequently Asked Questions Who can participate in the 2010 Tree Seedling Distribution Program? How much do the seedlings cost? What does "bare- root" mean? How big will the tree seedlings be? Where can I learn more about selecting species suitable for my property? When is the deadline for ordering trees? How do I place an order for tree seedlings? How do I pay for my tree seedling order? What should I do to prepare for tree planting? Where can I find details about the pick -up date, times and location? What if I can't pick up my trees on the designated date? How will my tree seedling order be packaged on pick -up day? How should I transport my seedlings home from the pick -up location? How do I handle, plant, and care for the seedlings? How long will it take me to plant my trees? Should I fertilize my tree seedlings? Who can participate in the 2010 Tree Seedling Distribution Program? The 2010 Tree Seedling Distribution Program is open to residents of the following municipalities: * Tay * Tiny Penetanguishene Midland Springwater - Severn Sound watershed (Orr Lake /Elmvale /Hillsdale area) Residents of other North Simcoe municipalities can purchase seedlings through the program, however these residents will be required to pick up their trees at a designated location in one of the municipalities listed above. Page 196 of 218 12g) - Correspondence dated October 21, 20... How much do the seedlings cost? For the 2010 Tree Distribution Program, all species are being sold in bundles of 10 seedlings. The price per bundle varies by species; all applicable taxes are included. 2010 Price List Species Price per bundle Seedling Approximate Height includes tax Age ears [stem diameter is approx. ' /� crn What does "bare- root" mean? Bare -root plant material is sold with the roots exposed and bare of soil (i.e., seedlings are not potted). The stock is grown in fields, and is harvested in early spring when the plant is dormant. Bare -root stock is perishable, and must be handled carefully and planted as soon as possible. Buying bare -root stock is considerably cheaper than purchasing container -grown plants. How big will the tree seedlings be? In general, seedlings are 1 to 4 year -old bare -root plants (i.e. not potted). Seedlings are approximately 15 to 40 cm (6 to 16 ") in height, and ' /z cm (1/4 ") in stem diameter. The age and size of seedlings varies by species (for details, see our 2010 price list). For the 2010 Tree Distribution Program, all species are being sold in bundles of 10 seedlings. Bundles of pine, spruce, cedar and fir will appear larger than hardwood trees and shrubs because the evergreen seedlings have needles, making the bundles bushier. White Spruce (10 seedlings) Red Oak (10 seedlings) White Pine $11.00 3 15 -25 cm (6 -10 ") Red Pine $14.00 4 20 -40 cm (8 -16 ") White Spruce $11.00 4 20 -40 cm (8 -16 ") White Cedar $11.00 4 20-40 cm (8 -16 ") Balsam Fir $17.00 4 20 -40 cm (8 -16 ") Green Ash $12.00 1 25 -40 cm (10 -16 ") Red Oak $14.50 1 20 -40 cm (8 -16 ") Silver Maple $12.00 1 25 -40 cm (10 -16 ") Black Cherry Page 197 of 218 $17.00 1 25 -40 cm {10 -16 "} Staghorn Sumac $12.00 1 20 -35 cm (8 -14 ") Page 197 of 218 12g) - Correspondence dated October 21, 20... Where can I learn more about selecting species suitable for my property? For more information on species characteristics, see our Species Selection Guide. When is the deadline for ordering trees? The deadline for ordering trees is Friday, January 29th, 2010. Orders received after this date will NOT be accepted because we have to confirm our bulk order with the nursery. A limited number of trees are available, and we usually sell out of many species — order early to avoid disappointment. How do I place an order for tree seedlings? Seedling orders must be placed by phone or email to allow us to verify that the stock will be available, and to confirm the total cost of your order. When you place your order, we require the following information: # Your municipality Your First and Last Name ! Your Daytime Phone Number Your Home Phone Number Your Email Address (if applicable) Your Mailing Address (where your receipt will be sent) * And the number of bundles of each species you would like to order (trees are sold in bundles of 10). Instructions for Ordering by Email Ensure all required information is included (see list above). Incomplete orders will not be processed. You will receive an email indicating if the stock you requested is available, and confirmation of your payment amount. If you do not receive a response acknowledging your email within one week, assume we did not receive your message and contact our office by telephone (705- 527 - 5166). NOTE: Incoming messages from addresses using web -based email (e.g., Hotmail) are blocked by our system's firewall and will not reach us. To place an order contact: Michelle Hudolin, Severn Sound Environmental Association Phone: (705) 527 -5166 ext. 202 Email: mhudolinCcDmidland.ca Page 198 of 218 12g) - Correspondence dated October 21, 20... How do I pay for my tree seedling order? • Payment is due by Friday, February 5th, 2010. Tree orders will not be processed unless payment is received by this date. • Payment options include personal cheque or money order (payable to: Severn Sound Environmental Association). Post -dated cheques will NOT be accepted. • Sorry, we do not accept credit card payments. • There are no refunds on orders less than $40.00 and no refunds on orders cancelled after January 29th, 2010. • Send payment to: SEVERN SOUND ENVIRONMENTAL ASSOCIATION TREE DISTRIBUTION PROGRAM 67 FOURTH STREET MIDLAND ON L4R 3S9 What should I do to prepare for tree planting? For more information on preparing for tree planting, read the information on Site Preparation. Tree seedlings are perishable, and must be handled carefully and planted as soon as possible, ideally the same day they are picked up. Where can I find details about the pick -up date, times and location? The pick -up day for tree orders will be a Saturday in late April or early May 2010. The date depends on spring weather conditions, which influence when the nursery can harvest the seedlings. The pick -up date and location may vary by municipality. Receipts and pick -up instructions will be mailed in early April 2010, as soon as the details are finalized. Receipts will be required as proof of purchase on the pick -up date. You are responsible for seedling pick -up on the designated date. What if I can't pick up my trees on the designated date? If you are unable to pick up your seedlings on the designated date, you are required to make arrangements to have someone pick up your order on your behalf (please send them with your receipt). We do not have the appropriate facilities available to store or distribute seedlings after the pick -up day. How will my tree seedling order be packaged on pick -up day? Individual orders of tree /shrub seedlings will be packaged in tree bags. Tree bags are large paper bags with a plastic liner, similar in size to a large curbside garbage bag. Depending on the type and size of the trees and the quantity of trees in the order, more than one tree bag may be required. Generally, one tree bag will hold approximately 200- 300 trees, therefore only large orders will require more than one bag. Page 199 of 218 12g) - Correspondence dated October 21, 20... Flow should I transport my seedlings home from the pick -up location? A trailer is not generally needed for picking up seedlings. Tree orders containing several hundred trees and /or a large proportion of evergreen seedlings will be bulkier than small orders of hardwood /shrub seedlings. Large orders may require a pick -up truck, but many smaller orders will fit in a van or in the trunk of a car. It is important to handle seedlings gently, and keep the seedlings cool and well ventilated at all times. Travel time should be minimized to prevent the seedlings from overheating in your vehicle, so plan to take your seedlings directly home once you pick them up. Flow do I handle, plant, and care for the seedlings? Tree seedlings are perishable, and must be handled carefully and planted as soon as possible, ideally the same day they are picked up. For more information on handling, planting and caring for seedlings, read our Tree Planting Tips and Careful Handling of Nursery Stock. How long will it take me to plant my trees? Tree seedlings should ideally be planted the same day they are picked up. Inexperienced tree planters should plan on planting approximately 400 trees per person in an eight -hour day. Experienced tree planters will usually plant 1000 trees or more per person in a day. Should I fertilize my tree seedlings? If the right tree was selected for the planting site, fertilizer should not be needed to produce healthy trees. Be aware that fertilizer can harm tree seedlings if used improperly: • Never add fertilizer to the hole before planting seedlings - fertilizer can damage the delicate roots. • Too much nitrogen causes above - ground seedling growth at the expense of root development. To help your seedlings grow, keep the area around the tree free from grass or weeds that will compete for moisture and nutrients, and water the seedlings during dry periods for the first few years. Page 200 of 218 12g) - Correspondence dated October 21, 20... 2010 Tree Distribution Program - Species Selection Guide Species I Site Suitability Species Characteristics /Uses Evergreen Trees - easier to establish and maintain White Pine Average to moist, well- drained Used primarily for reforestation. Will (Pins strobus) sands or clay /loam soils. Avoid tolerate some shade. Moderate growth extremely dry or exposed sites. rate. Red Pine Deep well- drained sands or sandy Used for reforestation. Requires full Pinus resinosa loams. Avoid poorly drained soils. sunlight. Moderate growth rate. White Spruce Average to moist sands, sandy Used for reforestation, shelterbelts and (Picea glauca) foams, clay loams or well- drained windbreaks. Will tolerate some shade. clay soils. Avoid very dry or very Moderate growth rate. wet sites. White Cedar Will tolerate a wide range of soils, Used for windbreaks. Will tolerate some (Thuja occidentalis) from moderately dry to very moist shade. Slow growing. conditions. Avoid very dry sites. Balsam Fir Will tolerate a wide range of soils, Used as a Christmas tree. Will tolerate Abies balsamea but requires moist soils. some shade. Deciduous Trees - require more protection in seedling stages from extreme weather & animals (mice, rabbits & deer Green Ash Moderately drained loams and Fast growing. Will tolerate some shade. (Fraxinus pennsylvanica) clays. Commonly found in river Can withstand several weeks of flooding valleys and along stream banks. in the dormant season. Red Oak Rich, well drained sandy loams and Provides food and cover for wildlife. (Quercus rubra) loams. Avoid planting in heavy Requires full sunlight. Moderate growth clays or on wet sites. rate. Silver Maple Most deep soils including silts or Used for restoration projects along (Acer saccharinum) clays found along watercourses. watercourses. Fast growing. Will tolerate some shade. Do not plant near or on septic beds. Black Cherry Rich, well drained sandy loams and Requires full sunlight. Moderate growth Prunus serotina loams. rate. Shrubs Staghorn Sumac Moderately drained soils; will grow Commonly planted to attract birds and (Rhus typhina) in a range of conditions, including other wildlife. Moderate growth rate. open fields and river banks. Page 201 of 218 12g) - Correspondence dated October 21, 20... Site Preparation Information A variety of fact sheets about trees and tree planting are available from the LandOwner Resource Centre: Planning for Tree Planting http: / /www.Irconline.com /Extension Notes English /pdf /ping tr pint.pdf Species Information White Pine: http: / /www.Irconline.com /Extension Notes English /pdf /wht pn.pdf Eastern White Cedar: ham: / /www.Irconline.com /Extension Notes English /pdf /cdr.pdf Red Oak: http : / /www.Irconline.com /Extension Notes English /pdf /rd oak.pdf White Spruce: http : / /www.lrconline.com /Extension Notes English /pdf /wht sprce.pdf Preparing a Site for Tree Planting http: / /www.irconline.com /Extension Notes English /pdf /clrng.pdf Careful Handling of Nursery Stock http: / /www.Irconline.com /Extension Notes English /pdf /crflhnd.pdf The complete list of Forestry Extension Notes http : / /www.Irconline.com /Extension Notes English /forestry /for index.html Page 202 of 218 12g) - Correspondence dated October 21, 20... Tree Seedling Distribution Project Tree Planting Tips Handle trees with care, and plant as soon as possible, keeping roots moist until planted. Handle seedlings by the base of the stem, taking care not to bruise the bark. Plant the tree in a hole large enough to accommodate the roots spread out in a natural position. Do not bunch, spiral, double -over or bend roots. AL Do not bury live branches or foliage, or leave any roots exposed to air. Cover roots with soil and tamp soil firmly to remove air pockets. A Spacing: trees should generally be planted 2 -3 m (6 -10') apart. At the time of planting, only prune broken or damaged branches or roots. For the first year or two, after a week of hot or dry weather, water the trees well and slowly, if possible. :f Keep the area around the tree free from grass or weeds that compete for moisture. AL Fertilizer is not needed for newly planted trees. Page 203 of 218 12g) - Correspondence dated October 21, 20... Appendix C - 2010 Tree Planting Tips v c,in Sp,, "' C North Simcoe a` .€ Stewardship Ildiand .Township or 5pr1t1_,water Tree Distribution Project Tree Planting Tips Handle trees with care, and plant as soon as possible, keeping roots moist until planted. Handle seedlings by the base of the stem, taking care not to bruise the bark. Plant the tree in a hole large enough to accommodate the roots spread out in a natural position. AL Do not bunch, spiral, double -over or bend roots. Do not bury live branches or foliage, or leave any roots exposed to air. Cover roots with soil and tamp soil firmly to remove air pockets. Spacing: trees should generally be planted 2 -3 m (6 -10') apart. At the time of planting, only prune broken or damaged branches or roots. For the first year or two, after a week of hot or dry weather, water the trees well and slowly, if possible. Keep the area around the tree free from grass or weeds that compete for moisture. Fertilizer is not needed for newly planted trees. Page 204 of 218 12g) - Correspondence dated October 21, 20... CONTENTS EXTREMELY PERISHABLE 1. Plant Immediately If Possible Remove only as many trees as will fit loosely DO NO Open into planting pails. Reseal Bag Until plastic liner and return Required bag to storage. Pin�nH� `�� Acni►n►er� L�riw4 TM!t L,41 TOP Plant 1 a time Keep 2 - 3 inches of water in pail while planting If roots are dry when bag is opened, remove trees and soak roots in water for not more than ten minutes. Draln excess water and return trees into polylined bag, or to planting pail. Reseal polyliner and return trees to storage.'! ' I Holding Tub contains 4 to 6 PLANTING inches of water �r !ate WEDGE PLANTING METHOD 2. Bags can be stored in a COOL SHADED PLACE for NO LONGER THAN 2 DAYS —.DO NOT OPEN BAGS UNTIL READY TO PLANT 3. For longer storage, Heel trees in a trench. (As below) "HEELING IN" Dip Roots In Before Heeli rate Individual Bundles Of Trees Trench — Cover Roots fly With Soil And Firm With Foot NOTE: Heel in all hardwoods if not planted immediately. WATER "HEELED IN" TREES AS REQUIRED Page 205 of 218 12g) - Correspondence dated October 21, 20... 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N N L O fA CL Q V7 Q- (� Q � fn � (n 'O L Qom, •N U o ro o° N f9 > t1 Q C N O- N Q� O N O O L O (Cf N N +.. L d � U L U N N U Cu N a o co Page 206 of 218 O (0 Q. 7 N O�� O O� O i- cno�cn�o-caa�aii O�� aw•u.c��cnac�c�n.a`oo p � O N� O a Page 206 of 218 15a) - A By -law to Authorize the Execution... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2010 -205 A By -law to Authorize the Execution of an Easement Agreement Between The Corporation of the Township of Oro - Medonte And Ronald McCowan WHEREAS pursuant to Section 11 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, Council is empowered to pass by -laws respecting highways; AND WHEREAS Council of the Township of Oro - Medonte has consented to grant an easement over Part Lot 2, Range 2 (Oro), designated as Part 5 on Plan 51 R- 37583, for the purpose of residential access to Ronald McCowan, as noted in Motion No. C100810 -17; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That an easement be granted over Part Lot 2, Range 2 (Oro), designated as Part 5 on Plan 51 R -37583 in form and content as provided herein. 2. That the Mayor and Clerk be authorized to execute the Easement Agreement between The Corporation of the Township of Oro - Medonte and Ronald McCowan, said agreement attached hereto as Schedule "A" and forming part of this by -law. 3. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 15TH DAY OF DECEMBER, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 207 of 218 15a) - A By -law to Authorize the Execution... EASEMENT AGREEMENT Made this day of , 2010 BETWEEN: THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE (hereinafter called "the Township ") - and - RONALD McCOWAN (hereinafter called "the Transferee ") WHEREAS the Township is the owner of an unopened Road Allowance described as Part Lot 2, Range 2 (Oro), designated as Part 5 on Plan 51 R- 37583, Township of Oro - Medonte, County of Simcoe (being part of P.I.N. 58555 -0018 (LT) (hereinafter called "the Easement Lands "); AND WHEREAS the Transferee is the owner of the property described as Part Lots 1 and 2, Range 2, (Oro), designated as Part 3 on Plan 51 R -4441, Township of Oro - Medonte, County of Simcoe (being the whole of P.I.N. 58555 - 0014 (LT) (hereinafter called "the Dominant Lands "); AND WHEREAS the Transferee had requested an Easement from the Township over the Easement Lands; NOW THEREFORE in consideration of the covenants herein contained, and other good and valuable consideration, the Township and the Transferee hereto covenant and agree as follows: 1. The Township hereby transfers to the Transferee the free uninterrupted right and easement in, on, under, along, upon and through the portion of the Township's lands described above (the "Easement Lands ") for the purpose of residential access and egress to and from the Dominant Lands for so long as the Dominant Lands consist of one (1) residential lot. Any severance of the Dominant Lands would bring all easement rights granted hereunder to an end and the Easement terminated. 2. The Transferee acknowledges that the Easement Lands are not an assumed public road and the Township does not now, nor in any way will it be required by the entering into of this Agreement to maintain or keep the Easement Lands clear. The year round maintenance and clearing of the Easement Lands shall be the responsibility of the Transferee at his sole expense. There shall be no obligation on the Township to take over or assume the Easement Lands as a public Township Road. Page 208 of 218 15a) - A By -law to Authorize the Execution... 3. The Transferee shall at his own expense and risk, within twelve (12) months from the date of execution of this Agreement, construct an access road, consisting of a minimum of 150 mm granular gravel, 7 metres in width throughout, and wholly within the limits of Part 5 as shown on Plan 51 R- 37583. In so doing, all brush must be cut back so as not to encroach onto the road and all tree limbs must be cut back so as not to overhang or encroach onto the road for an elevation of no less than 4 metres from the top of the finished road. All mud, gravel and debris which may have fallen on the open portion of Bay Street in the course of construction shall be removed forthwith by the Transferee. 4_ There shall be no structures, including gates, fences or posts erected on the Easement Lands; 5. In addition to the foregoing easement rights, the Township agrees to the granting of such further easement rights for the installation of underground utilities, including lines for natural gas, telephone, cable telecommunications and hydro - electric services, within the limits of Part 5, Plan 51R- 37583, the location of which shall be pre- approved in writing by the Township. All costs associated with the granting thereof to another approval authority, if required, including surrey and legal costs, and all design and installation costs, shall be borne by the Transferee. 6. The Transferee shall upon execution of this Agreement, and on or before the yearly anniversary date of this Agreement, provide the Township with proof of liability insurance for himself, his agents and invitees, in the amount of at least $5,000,000.00 over the Easement Lands naming the Township as an insured party. 7. The Transferee agrees that all legal and administrative costs incurred by the Township in the preparation and registration of this Agreement shall be borne by the Transferee. IN WITNESS WHEREOF the Parties hereto have executed this Agreement at the Township of Oro - Medonte, County of Simcoe, this day of 2010 by their signing officers duly authorized in that regard. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Per: H. S. Hughes, Mayor J. Douglas Irwin, Clerk We have the authority to bind the corporation. R ALD McCOWAN Page 209 of 218 15b) - A By -law to Require the Licensing o... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2010 -206 "Group Homes By -law" A By -law to Require the Licensing of Group Homes within the Township of Oro - Medonte and to Repeal By -Law No. 2005 -038 WHEREAS the Municipal Act, S.O. 2001, c.25, as amended, s.11 authorizes a lower -tier municipality may pass by -laws, respecting health, safety and well -being of persons; protection of persons and property, including consumer protection; AND WHEREAS the Municipal Act, S.O. 2001, c.25, as amended, s.151 sets out that a municipality may provide for a system of licenses with respect to a business; AND WHEREAS the Municipal Act, S.O. 2001, c.25, as amended, s.163 sets out that a municipality shall not pass a business licensing by -law for group homes unless there is in effect in the municipality a by -law passed under section 34 of the Planning Act that permits the establishment and use of group homes in the municipality. AND WHEREAS the Council for The Corporation of the Township of Oro - Medonte did enact By -law No. 2003 -091, being a by -law to adopt Amendment No. 17 to the Official Plan, as amended, on the 21St day of August 2003, with respect to group homes; AND WHEREAS the Council for The Corporation of the Township of Oro - Medonte did enact By -law 2005 -037, being a by -law to amend Section 6.0 Definitions and Table Al and Table A4 of By -law 97 -95, as amended, on the 20th day of April 2005, with respect to group homes; AND WHEREAS the Council for The Corporation of the Township of Oro - Medonte did enact By -law 2005 -038, being a by -law to require the registration of group homes with the Township of Oro - Medonte on the 20th day of April, 2005. AND WHEREAS the Municipal Act, S.O. 2001, c.25 was amended which repealed the authority to register group homes and provided the authority to license group homes. AND WHEREAS the Council for The Corporation of the Township of Oro - Medonte deems it advisable to exercise the authority to require the licensing of Group Homes within the Township of Oro - Medonte; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. DEFINITIONS 1.1 For the purpose of this by -law the following definitions shall apply: a) "Annual" means per calendar year. b) "Correctional Residential Care Home" as defined in the Township of Oro - Medonte's Comprehensive Zoning By -law, By -law 97 -95, as amended. C) "Council" means the elected Council for The Corporation of the Township of Oro - Medonte. d) "Crisis Care Facility" as defined in the Township of Oro - Medonte's Comprehensive Zoning By -law, By -law 97 -95, as amended. Page 210 of 218 15b) - A By -law to Require the Licensing o... e) "Group Home" shall have the same meaning as "Group Homes" and shall for the purposes of this by -law, mean "Residential Care Home ", "Correctional Residential Care Home ", "Crisis Care Facility" as defined in the Township of Oro - Medonte's Comprehensive Zoning By -law, By- law 97 -95, as amended or as defined in Section 163(3) of the Municipal Act, S.O. 2001, c.25, as amended. f) "Building Inspectors" means any person appointed by the Township as for the purposes of enforcing the by -laws of a municipality. g) "Residential Care Home" as defined in the Township of Oro - Medonte's Comprehensive Zoning By -law, By -law 97 -95, as amended. 2. LICENSING 2.1 No person shall carry on, conduct, operate, lease or maintain a group home within the corporate limits of the Township without a license. 3. APPLICATION FOR LICENSING 3.1 The Clerk of The Corporation of the Township of Oro - Medonte is authorized to license in the prescribed form in Schedule "A" attached hereto which forms part of this By -law. 3.2 All operators and /or owners of a Group Home within the Township of Oro - Medonte must, on an annual basis, complete the Application for License of Group Homes. 3.3 All licenses require inspections, by the Township of Oro - Medonte's Fire & Emergency Services Department and Building Inspectors, to ensure compliance with all applicable legislative requirements. 3.4 All licenses expire on December 31St of each calendar year. Owners/ operators of group homes must re- license on an annual basis in order to maintain compliance with this by -law. 3.5 License of a Group Home is required as a condition of Site Plan approval. 3.6 Any person is prohibited from owning or operating a Group Home, in the Township of Oro - Medonte, that is not licensed in accordance with this by- law. 4. FEES 4.1 The fee for the license of a Group Home shall be as described in the Fees and Charges By -law for the respective inspections. 5. ENFORCEMENT & FINES 5.1 Where the Township of Oro - Medonte believes that a person is operating a Group Home that is not licensed in accordance with this by -law, the Clerk or a person acting on his or her instructions may, under the authority of a search warrant issued under the Provincial Offences Act, enter and inspect the property for the purposes of determining whether or not the property is being used as a Group Home. 5.2 The Township of Oro - Medonte will notify the Provincial Licensing authority of any person operating a Group Home that is not in compliance with this by- law. Page 211 of 218 15b) - A By -law to Require the Licensing o... ENACTMENT 6.1 That the attached Schedule "A" — Application for License of Group Homes, shall form part of this by -law. 6.2 This By -law may be referred to as the "Township of Oro - Medonte Group Homes By -law ". 6.3 This By -law shall come into full force and effect on the date of its final passing. 6.4 That By -law No. 2005 -038 is hereby repealed in its entirety BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 15TH DAY OF DECEMBER, 2010. Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 212 of 218 15b) - A By -law to Require the Licensing o... Schedule 'A' to By -law No. 2010 -206 Application for Group Home License Type of Facility: Name of Facility: Municipal Address: Legal Description: Roll Number: 4346 - Owner(s) Name: Owner's Address: Owner's Telephone /e -mail: Applicant (other than Owner): Applicant's Address: Applicant's Telephone /e -mail: Agent (for owner or applicant): Letter of owner's authorization required to accompany application Ministry of C &SS License No: Facility Information: Number of residents Number of residents requiring assistance in evacuation Number of Staff Owner /Applicant /Agent Signature: Date: Page 213 of 218 15b) - A By -law to Require the Licensing o... Schedule 'A' to By -law No. 2010 -206 OFFICE USE: Building Division Inspection /Comments: Date: Signature: Fire & Emergency Services Department Inspection /Comments: Date: Signature: Planning Division Comments: Date: Signature: Transportation and Environmental Services Department Comments: Date: Signature: GROUP HOME LICENSE NUMBER: Page 214 of 218 15c) - A By -law to change the zoning provi... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2010 -207 A By -law to change the zoning provisions which apply to the lands within Part of Block B, Plan M -9 and Part of Block C, Plan M -9 (former Township of Oro), Township of Oro - Medonte, County of Simcoe (1522417 Ontario Limited) Roll # 4346- 010 - 003 -20700 and 4346- 010 - 003 -20800 WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered to pass By -laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13; AND WHEREAS Council deems it appropriate to rezone the subject lands; AND WHEREAS Council deems it appropriate to rezone the lands to permit the development of residential uses, in accordance with Section C14.2.4 of the Official Plan; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. Schedule `A16' to Zoning By -law No. 97 -95 as amended, is hereby further amended by changing the zone symbol applying to the lands located in Part of Block B and Part of Block C, Plan M -9, in the former geographic Township of Oro, now in the Township of Oro - Medonte, from the Private Recreational (PR) Zone and Private Recreational Exception 114 (PR "114) Zone to Residential One Exception 202 (R1 *202) as shown on Schedule `A', attached hereto and forming part of this By -law. 2. Section 7 — Exceptions of Zoning By -law 97 -95, as amended is hereby further amended by the addition of the following subsection: 7.202 '202 — Part of Block B and Part of Block C, Plan M -9, on Huronwoods Drive and Algonquin Trail (former Oro) Notwithstanding any other provision in this By -law, the following provisions apply to lands denoted by the symbol '202 on the schedules to the By -law: a) Minimum required interior side yard 4.5 metres (14.7ft) b) Minimum required rear yard 8.0 metres (26.2ft) c) Minimum setback from a public street 6.0 metres (19.7ft) d) Minimum setback to a steep slope 8.0 metres (26.2ft) 3. That the lands zoned Residential One Exception 202 (R1'202) shall be subject to a Holding (H) Provision in accordance with Section 5.2 of Zoning By -law 97 -95, as amended. The Holding Provision cannot be removed until a Site Plan Agreement has been entered into and executed by Council. 4. This By -law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 15TH DAY OF DECEMBER, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 215 of 218 15c) - A By -law to change the zoning provi... Page 216 of 218 Schedule 'A' to By -Law No. 2010 -207 This is Schedule 'A' to By -Law 2010 -207 passed the 15`a day of December, 2010. �o pG o, s Po o c 0 0 Oy 0 Z 0 x Landsta be remned*am Priv ate Recreational (PR) Zone and Private Re creatona l Excepaton 114 (PR "114)to Resdential One Exception 202 Hold (R7'202(H)) Zone Mayor H.S. Hughes Clerk J. Douglas Irwin TOWNSHIP OF ORO- MEDONTE (FILE 2010 - ZBA -09 and 2010 - ZBA -10) Page 216 of 218 15d) - A By -law to Amend Schedule "A" of B... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2010 -208 A By -law to Amend Schedule "A" of By -law No. 2004 -119, A By -law to Prohibit the Use of Motorized Vehicles on Highways within the Township of Oro - Medonte And to Repeal By -law No. 2005 -004 WHEREAS Section 11(3) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, empowers Council to pass by -laws respecting highways, including parking and traffic on highways; AND WHEREAS pursuant to Section 35 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, Council is empowered to remove and restrict the common law right of passage over a highway; AND WHEREAS the Council of The Township of Oro - Medonte did, on the 20th day of October, 2004 enact By -law No. 2004 -119 to Prohibit the Use of Motorized Vehicles on Highways within the Township of Oro - Medonte; AND WHEREAS the Council of The Township of Oro - Medonte did, on the 2nd day of February, 2005 enact By -law No. 2005 -004 to Amend Schedule "A" of By -law No. 2004- 119, to include the road allowance between Concession 1 and Concession 2 from the Ridge Road to Lake Simcoe; AND WHEREAS the Council of The Township of Oro - Medonte does now deem it desirable to re- define the location outlined in By -law No. 2005 -004; NOW THEREFORE the Council of The Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. THAT Schedule "A" of By -law No. 2004 -119 be amended to add as follows: Highway From To c) Road Allowance between 14 metres south of the Lake Simcoe Concession 1 and edge of the pavement Concession 2 on Ridge Road West 2. THAT By -law No. 2005 -004 is hereby repealed in its entirety. 3. THAT this By -law shall come into force and take effect on its final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 15TH DAY OF DECEMBER, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 217 of 218 16a) - Being a By -Law to confirm the proce... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2010 -209 Being a By -Law to confirm the proceedings of the Council Meeting held on Wednesday, December 15, 2010. THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held on Wednesday, December 15, 2010, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 15TH DAY DECEMBER, 2010. Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 218 of 218