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12 20 2010 Special Council AgendaPage THE TOWNSHIP OF ORO- MEDONTE SPECIAL COUNCIL MEETING AGENDA COUNCIL CHAMBERS Township of DATE: MONDAY, DECEMBER 20, 2010 Proud Heritage, Exciting Future TIME: 9:00 A.M. 1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION: 2. ADOPTION OF THE AGENDA: a) Motion to Adopt the Agenda 3. DISCLOSURE OF PECUNIARY INTEREST: 4. REPORTS OF MUNICIPAL OFFICERS: 3 -71 a) Robin Dunn, Chief Administrative Officer, re: 2011 Budget Presentations. 72 -76 b) Report No. DS 2010 -65, Andria Leigh, Director of Development Services re: Horseshoe Valley Lands — Request for Holding Provision Extension, Concession 4, Part of Lots 3 and 4, Reference Plan 51 R- 30672, Lot 10 (Oro), Township of Oro - Medonte [to be distributed at the meeting]. 5. COMMUNICATIONS: 77 -107 a) Correspondence dated December 10, 2010 from Wayne Wilson, CAO /Secretary- Treasurer, Nottawasaga Valley Conservation Authority, re: Memorandum of Understanding (MOU) between the Township of Oro - Medonte, Severn Sound Environmental Association (SSEA) and the Nottawasaga Valley Conservation Authority (NVCA) for the Severn Sound Watershed Lands - Update Report. 6. CLOSED SESSION ITEMS: a) Motion to go In Closed Session b) Motion to Rise and Report c) Robin Dunn, Chief Administrative Officer, re: Solicitor - Client Privilege (Memorandum of Understanding). d) Robin Dunn, Chief Administrative Officer, re: Acquisition /Disposition of Land (Small Crescent). e) Councillor Coutanche, re: Personal Matters About an Identifiable Individual (CAO Performance). Page 1 of 108 Special Council Meeting Agenda - Monday, December 20, 2010. Page 7. CONFIRMATION BY -LAW: 108 a) By -Law No. 2010 -210 Being a By -Law to Confirm the Proceedings of the Special Council Meeting Held on Monday, December 20, 2010. 8. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 9. ADJOURNMENT: a) Motion to Adjourn Page 2 of 108 4a) - Robin Dunn, Chief Administrative Off... Township of G Proud Herirage, Exciting Future Township of Oro - Medonte Proposed 2011 Budget December 20th, 2010 2011 Operating & Capital Budget Township of 0 J Overview Proud Heritage, Exciting Future Council received Report CAO 2010 -14 on December 8, 2010, providing an initial overview of staff work in consolidation of the 2011 Operating and Capital Budgets. This updated overview will highlight adjustments recommended by the CAO and Treasurer to the final draft budget documentation for the Budget presentations Monday, December 20th & Tuesday, December 21St 12/20/2010 Page 3 of 108 1 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 2011 Operating & .� Capital Budget Township of OverviewProud Hering,, Exciting Future The effect of proposed budget adjustments result in a 6.57% tax levy increase for operating purposes and a 2.75% tax levy increase for capital purposes. The combined overall tax increase (Municipal, County, and School Board) would be 4.44 %. 2011 Operating & Capital Budget Township of Overview P,-dHerifag,,E-itiugFut- 2011 Budget adjustments included in the Budget binder distributed to Council on December 17tt', 2010 and subsequently removed by the CAO and Treasurer from the final presentation total $239,850. Fa Page 4 of 108 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 2011 Operating & Capital Budget Township of OverviewProud Heritage, Exciting Future The Township was advised on Wednesday, December 15, 2010 of our 2011 Ontario Municipal Partnership Fund (OMPF) allocation from the Province of Ontario. The 2011 letter identifies an increase of $78,200 to our 2010 base allocation. The Treasurer will recognize this amount as an increase to 2011 revenue. 2011 Operating & Capital Budget Townshipaf �� OverviewPeond Heritage, Exciting Future The Township was previously advised by the Province that Ontario Municipalities will have OMPF funding allocations reduced to 2007 levels. Oro- Medonte's 2007 OMPF funding level is $1,188,700. N Page 5 of 108 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 2011 Operating & .� Capital Budget Township of Overview P—d HeH(q,, E -itiug F.r- In 2010 and again for 2011, the allocation letter indicates that the Province will continue transitional funding of $528,900 to Oro - Medonte. The Treasurer recommends to transfer $428,900 to the Budget Stabilization Reserve Fund and allocate $100,000 to the Corporate Facility Reserve. 2011 Operating & Capital Budget Township of Overview P,- dHerifag,,E- itiugFw- The following summarizes the adjustments by the CAO and Treasurer to the final draft of the 2011 Budget (included in the Budget Binder): Revenue OMPF Revenue $78,200 Shared Cost . Municipal Facility Reserve $100,000 Transportation & Environmental Services Winter Operations $61,650 Total Adjustments $239,850 (2.20%) 4 Page 6 of 108 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 2011 Operating & .� c Capital Budget Township f SummaryPrond Hrritrtge, E.cciring Future ❖ The presentation of the final draft of the 2011 Operating Budget proposes a 2011 Base Budget that represents a 2.89% increase. ❖ The presentation summary also highlights CAO and Treasurer reductions to 2011 Budget adjustments in the Budget documentation totaling $239,850. ❖ The remaining 2011 Budget adjustments including priority, legislative, contractual, and outside control of the Township total $399,511 or a 3.67% increase. ❖ The presentation of the final draft of the 2011 Capital Budget includes adjustments totaling $299,210 or a 2.75% increase. 2011 Operating & Capital Budget Township)f Summary Prond Heritage, Exciting Future 2011 Base Operating $314,785 2.89% 2011 Budget Adjustments $399,511 3.67% (includes reductions of $239,850) 2011 Capital Budget Adjustments $299,210 2.75% Overall Tax Increase 4.44% (Municipality, County, School Boards) 5 Page 7 of 108 4a) - Robin Dunn, Chief Administrative Off... Township of G Proud Herirage, Exciting Future Office of the CAO Office of the CAO Township of � Prond Heritage, Exciting Future Mayor & Council Support, Management Leadership & Policy Development Purpose: Ensure the efficient and effective operation of the Corporation through management and leadership of the Senior Management Team. Liaise with Council to implement Corporate Strategic Directions, providing periodic updates. Provide recommendations to Council regarding policy development. Activity /Responsibility: -:- Liaison with Mayor and Members of Council Management Leadership Policy Development 12/20/2010 Page 8 of 108 11 4a) - Robin Dunn, Chief Administrative Off... 3 Office of the CAO Town hipo�� Prond Heritage, Exciting Future Mayor & Council Support, Management Leadership & Policy Development '01 Base Budget 2010 (Tax Levy Requirement): Base Budget 2011 (Tax Levy Requirement): Identified Adjustments for 2011: Staff Apportionment Mileage Education —Training Legal CAD Performance Management Succession Planning /Staff Development HR Committee Operational Review Total Adjustments: Total Budget 2011: $220,549 $237,006 $13,947 $1,000 ($1,200) ($5,000) $1,200 $17,000 (2010 Reserve Funded) $10,200 (2010 Reserve Funded) $15,000 (2010 Reserve Funded) $52,147 $289,153 Office of the CAO Towruhipa ~~ J Prond Heritage, Exciting Future Corporate Strategic Initiatives Purpose: Provide policy and program development to maximize revenue and /or cost savings in administration of corporate - related functions; Legal Services, Government Relations, Economic and Tourism Development, and Risk Management. Provide strategic leadership in the ongoing implementation of corporate strategic planning and continuous improvement initiatives. Activity /Responsibility: Corporate Strategic Planning Corporate Strategic Initiatives Stakeholder and Government Relations 12/20/2010 Page 9 of 108 7 4a) - Robin Dunn, Chief Administrative Off... 3 Office of the CAO Town hipo�� Proud Heritage, Exciting Future *--corporate Strategic Initiatives Base Budget 2010 (Tax Levy Requirement): $88,024 Base Budget 2011 (Tax Levy Requirement): $89,586 Identified Adjustments for 2011: ❖ Staffing Apportionment $(2,184) ❖ Strategic Planning $2,000 Total Adjustments: $(184) Total Budget 2011: $89,402 Office of the CAO I )f �.- '—'d Heritage, Exciting Future Economic Development Purpose: Strategic leadership and implementation of activities that enable the growth of the Township's economy both from within (business development and retention) and externally (business attraction). Activity /Responsibility: Economic Development ❖ Stakeholder and Government Relations 12/20/2010 Page 10 of 108 M 4a) - Robin Dunn, Chief Administrative Off... 3 Office of the CAO Town hipo�� Proud Heritage, Exciting Future Economic Development Base Budget 2010 (Tax Levy Requirement): $76,089 Base Budget 2011 (Tax Levy Requirement): $84,414 Identified Adjustments for 2011: •;• Staff Apportionment and Annualization $19,833 :• Meeting Fees $(500) •;• Wireless Costs $(1,000) :• Education — Training $2,200 •;• Population Updates $(2,500) •;• Advertising /Trade Shows $10,000 Total Adjustments: $28,033 Total Budget 2011: $112,447 Office of the CAO I h' )f 40. '_'d Heritage, Exciting Future Corporate Communications /Customer Service Purpose: Development and implementation of diverse communication plans to inform public, staff and Council of information in a timely fashion. Design and development of communication materials to support strategic communication goals including the enhancement of internal communications to staff and Council. Activity /Responsibility: .• Communications and Public Information Customer Service 12/20/2010 Page 11 of 108 G7 4a) - Robin Dunn, Chief Administrative Off... 3 Office of the CAO Town hipo�� Proud Heritage, Exciting Future Corporate Communications /Customer Service Base Budget 2010 (Tax Levy Requirement): $134,631 Base Budget 2011 (Tax Levy Requirement): $144,637 Identified Adjustments for 2011: Staffing Apportionment $ 6,221 Education— Training $ 3,500 Community Information Page $10,000 Total Adjustments: $ 19,721 Total Budget 2011: $164,358 Office of the CAO (/(��/I wwmh/ip of xi rrmiu Heritage, Exciting Future Accessibility Advisory Committee Purpose: The Corporate of the Township of Oro - Medonte is committed to the identification and removal of barriers, as well as the prevention of new barriers, for persons with disabilities. The Township has an established Accessibility Advisory Committee (AAC) which works closely with the Township to remove barriers and improve accessibility Municipally. Activity /Responsibility: Accessibility Advisory Committee 12/20/2010 Page 12 of 108 we] 4a) - Robin Dunn, Chief Administrative Off... Office of the CAO ,*,Accessibility Advisory Committee Base Budget 2010 (Tax Levy Requirement): Base Budget 2011 (Tax Levy Requirement): Identified Adjustments for 2011: Education and Training (Legislative Compliance) Transfer from reserve to finance training in 2010 No longer required Total Adjustments: Total Budget 2011: 3 Township o(/�� Proud Heritage, Exciting Future $2,000 $2,000 $(2,500) $5,000 $2,500 $4,500 Office of the CAO Township of J P,-d Heritage, Exciting Future Health & Safety & Human Resources — Recruitment Purpose: Develop, recommend and implement recruitment and selection policies, programs, practices and strategies that attract and secure the best qualified applicants for positions at the Township of Oro - Medonte. Activity /Responsibility: Policy Development Candidate /Employee advertising and screening Candidate /Employee interviews, reference checks, negotiation of employment package /contract. New employee /transfer orientations 12/20/2010 Page 13 of 108 11 4a) - Robin Dunn, Chief Administrative Off... 3 Office of the CAO Town hipo�� Prond Herirage, Exciting Future Health & Safety & Human Resources — Recruitment Base Budget 2010 (Tax Levy Requirement): $31,078 Base Budget 2011 (Tax Levy Requirement): $33,260 Identified Adjustments for 2011: Total Adjustments: Nil Total Budget 2011: $33,260 0-1 Office of the CAO Township of J Prond Heritage, Exciting Future Health & Safety & Human Resources — Compensation, Benefits & Employee Recognition Purpose: Attract, retain and motivate employees in achieving the goals and objectives of the organization through competitive total compensation policies and recognition for contributions. Ensures internal equity and compliance with the Pay Equity Act. Activity /Responsibility: .- Compensation Benefits and Pensions Payroll Administration Job Evaluation Employee Recognition 12/20/2010 Page 14 of 108 12 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 3 Office of the CAO Town hipo�� Prond Heritage, Exciting Future Health & Safety & Human Resources — Compensation, Benefits & kQEmployee Recognition Base Budget 2010 (Tax Levy Requirement): $ 95,999 Base Budget 2011 (Tax Levy Requirement): $103,098 Identified Adjustments for 2011: Inactive /Retirees Health Premiums $(1,891) Legislative Compliance Audit $ 5,000 Total Adjustments: $ 3,109 Total Budget 2011: $106,207 Office of the CAO Towruhipa ~~ aqJ` Prond Heritage, Exciting Future Health & Safety & Human Resources — Labour and Employee Relations Purpose: Minimize legal risks in employment and labour matters. Ensure that labour and employee relations governed by collective agreements, policies, practices and legislation contribute to the effectiveness of individuals, groups and teams in achieving Corporate goals and objectives. Administer the grievance process and negotiate collective agreements with bargaining units with a view to maintaining positive, functioning and financially viable relationships with our staff. Provide proactive support to Management and staff on employee and labour relations. Activity /Responsibility: Policy Development HR Support Services Collective Agreement Administration Labour /Employee Law Interpretation Grievance Management Collective Bargaining 13 Page 15 of 108 4a) - Robin Dunn, Chief Administrative Off... 3 Office of the CAO Town hipo�� *-ge, o Prond Hert Exciting Funve Health & Safety & Human Resources — Labour and Employee Relations Base Budget 2010 (Tax Levy Requirement): $63,144 Base Budget 2011 (Tax Levy Requirement): $64,393 Identified Adjustments for 2011: :- Legal Fees Reapportionment $5,000 Salaries (Student) $3,766 Transfer from Reserve (to finance above) $(3,766) Total Adjustments: Total Budget 2011: $5,000 $69,393 A of the CAO Iwmhipa ~' CJ` Prond Heritage, Exciting Future Health & Safety & Human Resources — Performance Management and 6 Employee Development Purpose: Develop, implement and manage the Performance Management Program for all Township Employees ensuring yearly completion outlining goals, action plans, competencies and training /development needs. Deliver training on Performance Management program. Develop and implement corporate training and development through performance management process, analysis and consultation with Managers for current staff training needs and staff development plans. Activity /Responsibility: Performance Management Program Staff Development 12/20/2010 Page 16 of 108 14 4a) - Robin Dunn, Chief Administrative Off... 3 Office of the CAO Town hipo�� fP,d on Heritage, Exciting Funve Health & Safety & Human Resources — Performance Management and kQEmployee Development Base Budget 2010 (Tax Levy Requirement): $21,552 Base Budget 2011 (Tax Levy Requirement): $23,007 Identified Adjustments for 2011: Printing $(1,000) Mileage $500 Software $(1,000) Total Adjustments: $(1,500) Total Budget 2011: $21,507 �-.59i�� Office of the CAO Township of 40 " Prond Heritage, Exciting Future Health & Safety & Human Resources — Health, Safety and Wellness Purpose: To support Management in the understanding of current health and safety issues. To ensure employees work in a healthy and safe environment; ensure compliance with the Occupational Health and Safety Act, provide education and training with particular emphasis on regulations and standards. Administer the WSIB program, along with the Short -Term and Long -Term Disability programs. Mentor department staff on the process of Early and Safe Return to Work Programs. Activity /Responsibility: Health and Safety Training ❖ WSIB Administration Return to Work Policy and Procedure Development 12/20/2010 Page 17 of 108 15 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 Office of the CAO Tu+nship of PrnuJ Hrrlrgl'r, r. i'iip ruurr Health & Safety & Human Resources — Health, Safety and Wellness Base Budget 2010 (Tax Levy Requirement): $52,305 Base Budget 2011 (Tax Levy Requirement): $56,513 Identified Adjustments for 2011: •;• Salaries (Student) $ 5,648 :• Education and Training $(2,500) •;• Contracted Services $(1,500) Total Adjustments: $ 1,648 Transfer from Reserves: $(5,648) Total Budget 2011: $52,513 Office of the CAO 0 T, J f Pnnn! Hrrhnyr, FsriNgE F,mrc Lake Simcoe Regional Airport Base Budget 2010 (Tax Levy Requirement): $109,451 Base Budget 2011 (Tax Levy Requirement): $112,714 Identified Adjustments for 2011: Airport Expansion — Capital Project $(1,066,667) (2010 Reserve Funded) Airport Operating Levy $37,975 Total Adjustments: $ 37,975 Total Budget 2011: $150,889 W1 Page 18 of 108 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 Township of Proud Herirage, Exciting Future Finance Finance Township o~ J Proud Heritage, Exciting Future Administration To provide overall leadership and direction to Department staff to ensure that Department activities are aligned with Department and Corporate objectives. Base Budget 2010: $26,656 Base Budget 2011: $28,031 Identified Adjustments for 2011: .• None Total Adjustments: Nil Total Budget 2011: $28,031 17 Page 19 of 108 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 Finance Town hipo��_ _ Proud Heritage, Exciting Future Accounting Services 0 Provide the Corporation and its Departments with centralized accounting services to ensure the Corporation's financial activities area recorded accurately and on a timely basis. Base Budget 2010: $185,365 Base Budget 2011: $197,450 Identified Adjustments for 2011: None Total Adjustments: Nil Total Budget 2011: $197,450 — Finance Township 0 �J` Proud Heritage, Exciting Future Tax & Billing Collection On behalf of Corporation, County, and School Boards, property taxes are billed and collected to fund programs and services. Base Budget 2010: $66,365 Base Budget 2011: $69,257 Identified Adjustments for 2011: .• None Total Adjustments: Nil Total Budget 2011: $69,257 — qvillilm V W3 Page 20 of 108 4a) - Robin Dunn, Chief Administrative Off... Finance Town hipo��_ Proud Herirage, Exciting Future Financial Planning and Reporting To provide the corporation and its Departments with financial planning, policy, and reporting services to ensure the financial sustainability of the Corporation, that financial information is provided on a timely and accurate basis, resources are allocated in alignment with Corporate objectives, Provincial reporting requirements are complied with, and Council and Senior Management Team provide the financial information required to assist in decision making. Base Budget 2010: $111,838 Base Budget 2011: $119,645 Identified Adjustments for 2011: :• Actuarial fee relating to post- retirement benefits $ 5,000 :• Transfer from reserve to finance above $(5,000) :• Decrease in audit fees $(2,000) Total Adjustments: $ (2,000) Total Budget 2011: $117,645 �` ce .i Township of Proud Heritage, Exciting Future Corporate Services 12/20/2010 Page 21 of 108 We] 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 Corporate Services Townshipo��, _ Proud Hering,, Exciting Future Services provided by the Clerk's Office ❖ Secretariat Function for Council, Committees, Technical Support Groups Compilation, preparation, production, distribution of Agendas and Minutes, including the reporting out of decisions in accordance with the Municipal Act, Planning Act and Township Procedural By -law Municipal Election Conducting Municipal Election per the Municipal Elections Act � Corporate Services Township of 40 ..,1 Proud Heritage, Exciting Future Services provided by the Clerk's Office Corporate Real Estate ❖ Sale of Municipally owned lands, acquisition of lands, encroachment and easement agreements Corporate Records Management Creation, retention, retrieval and destruction of the Corporation's records in accordance with the Municipal Act and Records Retention By -law ❖ Administration of Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) pill Page 22 of 108 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 0-1 Corporate Services Townshipo��, _ Proud Hering,, Exciting Future G Services provided by the Clerk's Office Administration of Corporate Services Leadership and direction to departmental staff to ensure that activities are aligned with Department and Corporate objectives Development and mentoring of staff Completion of other legislated responsibilities including Vital Statistics, Licensing, Line Fence Act, Livestock Claims, etc. 21 Page 23 of 108 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 Corporate Services Townshipo��, _ Proud Heritage, Exciting Future Clerk's Office — Municipal Election Base Budget 2010: $ 78,510 Base Budget 2011: $ 81,500 Identified Adjustments for 2011: ❖ Salaries $(54,815) ❖ Materials & Supplies $(27,150) :• Contracted Services $(16,500) :• Transfer to reserve $ 18,400 :• Transfer from reserve to finance 2010 election $33,000 Total Adjustments: $(47,065) Total Budget 2011: $ 34,435 Z Corporate Services xi Clerk's Office — Corporate Real Estate Base Budget 2010: Base Budget 2011: Identified Adjustments for 2011: Salaries Advertising Title Searches /Registration Fees Total Adjustments: Total Budget 2011: Township of Proud Heritage, Exciting Future $54,815 $(1,000) $ 400 $ 38,525 $ 41,100 $ 54,215 $ 95,315 Page 24 of 108 00A 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 Corporate Services Clerk's Office — Corporate Records Management Base Budget 2010: Base Budget 2011: Identified Adjustments for 2011: ❖ Supplies Total Adjustments: Total Budget 2011: T unship nfe/{J E PrnuJ Hrrtrnyr, Fsriring Fnmrr $ 30,700 $ 35,650 $400 $400 $ 36,050 Corporate Services 0Tf Pnnn! Hrrhnyr, FsriNgp F�,mrc Clerk's Office — Administration of Corporate Services Base Budget 2010: $ 81,644 Base Budget 2011: $ 88,285 Identified Adjustments for 2011: Education Training $1,200 Increased lottery revenue $(1,500) Total Adjustments: $ (300) Total 2011 Budget $ 87,985 %93 Page 25 of 108 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 Corporate Services Townshipo��, _ Prond Heritage, Exciting Future Services provided by the Information Technology division: Computer Network ❖ To provide technology for the Township through the administration, maintenance, installation of computer hardware and software, users, data and file organization and data back -up .• Telecommunications ❖ To provide telecommunication services for the Township through the coordination and administration of telecommunication services including telephones, voicemail, usage and wireless � Corporate Services Township of �. '_'d Heritage, Exciting Future Services provided by the Information Technology division: Website ❖ To provide information to the public through the maintenance, updating and enhancement of the Township website ❖ Production Equipment ❖ To provide photocopiers, fax machines, printers for the Township for the printing /scanning of documentation destined for internal /external use 24 Page 26 of 108 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 Corporate Services Tu+nship nfe/�JE An Hrrlrgl'r. F... -i firing Fiuurr Services provided by the Information Technology division: GIS (Geographic Information System) To provide for the mapping of various points of interest allowing for the identification of the points of interest on mapping through the maintenance and enhancement of the Township's various GIS databases Z Corporate Services Information Technology— Computer Network Base Budget 2010: Base Budget 2011: Identified Adjustments for 2011: Salaries Total Adjustments: Total Budget 2011: 0 T 1 °f` °.f/J��irt� Pnnn! Hrrhngr, FsriNng Fmrr $ 81,985 $ 84,445 $ 7,345 $ 7,345 $ 91,790 Page 27 of 108 25 4a) - Robin Dunn, Chief Administrative Off... Corporate Services Information Technology— Telecommunications Base Budget 2010: Base Budget 2011: Identified Adjustments for 2011: Salaries Total Adjustments: Total Budget 2011: Z Corporate Services Information Technology— Website Base Budget 2010: Base Budget 2011: Identified Adjustments for 2011: Salaries Total Adjustments: Total Budget 2011: 12/20/2010 T unship nfe/{J E PrnuJ Hrrtrnyr, Fsriring Fnmrr $ 12,014 $ 12,374 $961 $ 961 $ 13,335 0 Pnnn! Hrrhngr, FsriNng Fmrr $ 19,439 $ 20,022 $2,148 $2,148 $ 22,170 Page 28 of 108 P11 4a) - Robin Dunn, Chief Administrative Off... Corporate Services Information Technology— Production Equipmen Base Budget 2010: Base Budget 2011: Identified Adjustments for 2011: Salaries Total Adjustments: Total Budget 2011: Z Corporate Services InformationTechnology — GIS Base Budget 2010: Base Budget 2011: Identified Adjustments for 2011: Salaries Total Adjustments: Total Budget 2011: 12/20/2010 T unship nfe/{J E PrnuJ Hrrtrnyr, Fsriring Fnmrr t $ 19,439 $20,022 $ 2,148 $ 2,148 $ 22,170 0 Pnnn! Hrrhngr, FsriNng Fmrr $ 12,014 $ 12,374 $961 $ 961 $ 13,335 Page 29 of 108 27 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 Corporate Services Townshipo��, _ lProud Herirage, Exciting Future Services provided by Municipal Law Enforcement Enforcement :• Ensuring compliance with the Township's Regulatory By -laws through responding to complaints (proactive and reactive), and noted violations of Township By -laws .• Animal Control ❖ Enforcing the Animal Control By -law through the licensing of dogs and kennels, dogs running at large and oversight of Pound Services contract 0-1 Corporate Services Township of 08 '_'d Heritage, Exciriug Future Services provided by Municipal Law Enforcement Review of Regulatory By -laws ❖ Reviewing the Township's By -laws to ensure the use of best practices and relevance to current situations through recommendations to ensure best practices are implemented .• Livestock Valuers ❖ Livestock Valuers investigate claims under the Livestock, Poultry, Honey Bee Act for predation claims under the Act PU Page 30 of 108 4a) - Robin Dunn, Chief Administrative Off... Corporate Services � Municipal Law Enforcement — Enforcement Base Budget 2010: Base Budget 2011: Identified Adjustments for 2011: Salaries Materials & Supplies Contracted Services Reallocation of kennel licences Increased Fine Revenue Total Adjustments: Total Budget 2011: Corporate Services 4. Municipal Law Enforcement — Animal Control Base Budget 2010: Base Budget 2011: Identified Adjustments for 2011: Salaries Animal Control — Medical Costs Contracted Services Reallocation of kennel licences Total Adjustments: Total Budget 2011: 12/20/2010 3 Township o(/�� P—d Heritage, Exciting Future $ 13,403 $ ( 755) $ 750 $ 500 $(5,000) $124,032 $139,872 $ 8,898 $148,770 Township of P_'d Heritage, Exciting Future $ 447 $1,500 $3,000 $ (800) $(6,642) $(5,283) $4,147 $(1,136) Page 31 of 108 U0.1 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 Corporate Services Municipal Law Enforcement— Livestock Valuers Base Budget 2010: Base Budget 2011: Identified Adjustments for 2011: Increased Livestock Claims to reflect 3 year avg Increased grant to offset above Total Adjustments: Total Budget 2011: Pnnn! Hrrhngr, FsriNng F�+mrr $ 4,400 $(4,400) $ 1,900 $ 1,900 Nil $ 1,900 Page 32 of 108 011 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 Township of Proud Heritage, Exciting Future Development Services Development Services Townshipaf P_'d Heritage, Exciting Future 40 ' Planning Division - Administration Purpose: To provide overall departmental direction, provide leadership and direction to Division staff by defining goals and objectives, establishing policies and procedures and monitoring compliance. Provides for long term and day to day direction and advice to staff, Council, residents, and development industry. The Administration section establishes and monitors the division budget and provides direction and advice to internal and external customers. Activity/Responsibility: Co- ordinate operating and capital budget Implementation of Corporate and Department strategic goals and objectives Provision of Professional planning advice both verbal and written, co- ordination of response to inquiries, Mentoring of professional staff and assist in staff development Establish overall planning philosophy and approach of the division 31 Page 33 of 108 4a) - Robin Dunn, Chief Administrative Off... Development Services Planning Division - Administration '41 Base Budget 2010: Base Budget 2011: Identified Adjustments for 2011: ❖Education & Training — Completed Component of Development Plan ❖Decrease compliance letter revenue ❖Decrease zoning certificate revenue Total Adjustments: Total Budget 2011: 3 Township o(/�� Proud Hering,, Excising Future $ 72,796 $ 79,222 $ (3,000) $ 1,000 $ 4,000 $ 2,000 $ 81,222 Development Services T, h' f Prond Heritage, Exciting Future Planning Division — Long Range & Current Planning Purpose: Provision of planning resources forth e research and creation of the Official Plan as well as staff input towards the ongoing maintenance and review. Provision of staff resources for the maintenance of the Township's Zoning By -law and creates and land use data base utilized by staff for assessment of current planning reviews. Activity /Responsibility: Official Plan Review ❖ Zoning By -law Maintenance Official Plan Interpretation and OMB expert testimony ❖ Evaluation and administration of development applications ❖ Administration of development review process County and Provincial policy review 12/20/2010 Page 34 of 108 Kea 4a) - Robin Dunn, Chief Administrative Off... Development Services Town hipo�� _ Proud Herirage, Exciting Future Planning Division — Long Range & Current Planning Base Budget 2010: Base Budget 2011: Identified Adjustments for 2011: Decrease Craighurst Secondary Plan expenses $( 4,000) ❖Decrease Transfer from reserve to finance above $ 4,000 $ 36,800 $ 36,800 Total Adjustments: Nil Total Budget 2011: $ 36,800 � Development Services Township of Prond Heritage, Exciting Future Planning Division — Planning & Subdivision Review Purpose: To manage development proposal through the evaluation of applications received by Township. Plan review focuses on review of land uses applications (amendments to Official Plan and Zoning By -law), land division applications (subdivision, condominium, and part lot control), and site plan control. Respond to public and customer inquiries and conduct extensive public consultation with respect to development proposals. Activity /Responsibility: Evaluation /Review of development applications Process development applications 12/20/2010 Page 35 of 108 01 4a) - Robin Dunn, Chief Administrative Off... Development Services Town hipo�� _ Proud Heritage, Exciting Future � Planning Division — Planning &Subdivision Review Base Budget 2010: $ 144,072 Base Budget 2011: $ 157,945 Identified Adjustments for 2011: ❖Decrease zoning amendment revenue $(4,000) ❖ Increase site plan application revenue $4,000 Total Adjustments: Nil Total Budget 2011: $157,945 Development Services Township of Pond Heritage, Exciting Future 40 1 , Planning Division — Committee of Adjustment Purpose: Provision of staff resources to assist the Committee of Adjustment in Planning Cat delegate authority for review of Consent and Minor Variance applications for property owners in regards to their lands. Activity /Responsibility: Process variance and consent applications in accordance with Planning Act and applicable regulations Provision of professional planning advice to residents and Committee of Adjustment 12/20/2010 Page 36 of 108 34 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 Development Services Townshipaf 40 J` P,-d Heritage, Exciting Future Building Division — Administration Purpose: To provide overall departmental direction, provide leadership and direction to Division staff by defining goals and objectives, establishing policies and procedures and monitoring compliance. Provides for long term and day to day direction and advice to staff, Council, residents, and development industry. The Administration section establishes and monitors the division budget and provides direction and advice to internal and external customers. Activity/Responsibility: Co- ordinate operating and capital budget Implementation of Corporate and Department strategic goals and objectives Provision of Professional building advice both verbal and written, co- ordination of response to inquiries, Mentoring of professional staff and assist in staff development Establish overall building philosophy and approach of the division 35 Page 37 of 108 4a) - Robin Dunn, Chief Administrative Off... Development Services 'Building Division — Administration Base Budget 2010: Base Budget 2011: Identified Adjustments for 2011: - Re- allocation of salaries & benefits Delete one time computer hardware Transfer from reserve to finance above Supplies —Cost for permit files Total Adjustments: Total Budget 2011: 3 Township o(/�� Proud Heritage, Exciting Future $ 185,896 $ 192,069 $ 38,008 $( 10,000) $ 10,000 $ 3,000 $ 41,008 $ 233,077 Development Services Township of P_'d Heritage, Exciting Future GO I , Building Division — Permits Purpose: To manage the permit inspection program and provide customer service regarding permit inspection requirements. Respond to public and customer inquiries regarding permit and inspection requirements and Building Code compliance. Activity /Responsibility: Evaluate and administration of building permits Administration of building permit review process Provincial legislation review 12/20/2010 Page 38 of 108 01 4a) - Robin Dunn, Chief Administrative Off... Development Services Building Division —Permits Base Budget 2010: Base Budget 2011: Identified Adjustments for 2011: ❖Re- allocation of salaries & benefits Increased permit revenue ❖ Increased septic permit revenue Total Adjustments: Total Budget 2011: 3 Township o(/�� Proud Heritage, Exciting Future $ 62,364 $ 69,884 $ (23,904) $ (15,000) $ (2,500) $ (41,404) $ 28,480 Development Services Townships' ' Prond Heritage, Exciting Future Building Division — Inspection Services Purpose: To manage the permit inspection program and provide service regarding permit inspections. Respond to public and customer inquiries regarding inspection requirements. Activity /Responsibility: ❖ Administration of permit inspections ❖ Conducting permit inspections 12/20/2010 Page 39 of 108 37 5b* - Robin Dunn, Chief Administrative Off... Development Services 'Building Division — Inspection Services Base Budget 2010: Base Budget 2011: Identified Adjustments for 2011: ❖Re- allocation of salaries & benefits Increase in permit revenue ❖ Increase in septic permit revenue Total Adjustments: Total Budget 2011: 3 Township o(/�� Proud Heritage, Exciting Future $ 58,364 $ 65,452 $ (14,104) $ (15,000) $(2,500) $ (31,604) $ 33,848 Development Services T, h' f Prond Heritage, Exciting Future Environmental Initiatives — Environmental Expenses Purpose: To provide funding for environmental projects recommended through OMEGA and approved by Council Activity /Responsibility: ❖ Provide financial assistance related to approved environmental initiatives (tree planting, programs, Huronia woodland owners, Simcoe County farm fresh marketing) 12/20/2010 Page 40 of 108 U-61 4a) - Robin Dunn, Chief Administrative Off... Development Services Tow uhipaf Prond Heritage, Exciting Future Environmental Initiatives— Conservation Authorities, SSEA, Sustainability Plan Purpose: Provision of funding for external agencies for the implementation of environmental services (LSRCA, NVCA, SSEA, Sustainable Severn Sound) Activity /Responsibility: Hiring of Sustainability Coordinator to assist Steering Committee implemented through Joint Services Board agreement with promotion of activities to sustain Severn Sound 12/20/2010 Page 41 of 108 IM 4a) - Robin Dunn, Chief Administrative Off... 0-1 Development Services 0T „f 'Environmental Initiatives — Septic Maintenance Inspection Program Purpose: Provision of funding for staff and materials for implementation of legislated septic maintenance inspection program Activity /Responsibility: Hiring of contract staff to conduct 10 month per year inspection program for septic system inspections Provision of equipment and supplies (vehicle and computer) to conduct septic maintenance inspection program 12/20/2010 Page 42 of 108 !117 4a) - Robin Dunn, Chief Administrative Off... Development Services Town hipo�� _ � Prond Hrrit ge, Excising Funve c Environmental Initiatives — Septic Maintenance Inspection Program Base Budget 2010: $ 0 Base Budget 2011: $ 0 Identified Adjustments for 2011: ❖Contract Employee $ 38,804 Provision of vehicle & computer equipment $ 10,000 Total Adjustments: $ 48,804 Total Budget 2011: $ 48,804 Township f Prond Heritage, Exciting Future Recreation & Community Services 12/20/2010 Page 43 of 108 41 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 Recreation & T oYw �n soh i p p, o f u Community Services — p dgeirage,ExciriugFuture Overview Purpose: To strengthen Community through programs, services, parks and facilities that promote healthy lifestyles, connect families and neighbours, recognize culture and heritage; thereby enriching the quality of life in Oro - Medonte. The Township of Oro - Medonte Recreation and Community Services Department has 7 primary functions: Provision, Management, and Maintenance of Facilities Community Development and Volunteer Management Management, Development and Operations of Parks and Trails Recreational and Special Event Programming Culture and Heritage Economic Development relating to Recreation and Tourism ❖ Strategic and Business Applications Recreation & �� rlj T�ow(n�shh'p of 4.,° Community Services - p dge.irge,ExeisiugFuture Overview The Recreation and Community Services Department provides activities through the following services: Administration ❖ Parks and Sports Fields Recreation Facilities Programs and Special Events Community Halls Libraries History Association Police and Shared Costs (Facility Specific) 42 Page 44 of 108 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 Recreation & T oYw �n soh i p p, o f Community Services — p dAe.irage, Exciriug Future Administration Purpose: To provide for the management of Parks, Facilities and Recreation Services, as well as administrative support to Recreation and Community Services key functions to ensure the effective and efficient delivery of Recreation and Community Services. Activity /Responsibility ❖ Strategic and Business Applications ❖ Township Support Community Development Recreational and Special Event Programming Facility Management Parks Management P-4 Recreation & Community Services Administration 2010 Base Budget 2011 Base Budget Township a ~� Proud Heritage, Exciting Future $363,002 $392,231 Identified adjustments for 2011 ❖ Deletion of Parks Dev. Standards /Inventory Review $ (4,000) Transfer from reserve $ 4,000 ❖ Distributed Benefits $(19,975) ❖ Increase in OMERS $ 1,355 Total Adjustments ($18,620) 2011 Budget $373,611 Page 45 of 108 43 4a) - Robin Dunn, Chief Administrative Off... Recreation & _..° Community Services — 48 e Parks and Sports Fields — Parks '—d HH(.g,, Exciting Future Purpose: To provide for passive and active outdoor recreation to residents and visitors through the provision and maintenance of a wide range of parks, open space, waterfront access and trails to enhance quality of life Activity /Responsibility ❖ Developed Parkland ❖ Undeveloped Parkland Docks and Wharf Playgrounds Trails Outdoor Rinks Recreation & xi Community Services Parks and Sports Fields — Parks 2010 Base Budget 2011 Base Budget Identified adjustments for 2011 Township a ~� Proud Heritage, Exciting Future $169,680 $170,027 ❖ Deletion of 2010 UV Upgrade $ (3,000) :• Transfer to reserve to finance the above $ 3,000 ❖ Salaries and Benefits $ 12,344 ❖ Shelswell Park Utilities $ 1,200 ❖ Addition of 9 Recycling Units to Parks $ 9,000 :• Transfer from reserve to finance the above $ (9,000) ❖ Distributed Benefits $ 4,621 ❖ Line 4 Park Materials and Supplies $ 4,900 12/20/2010 Page 46 of 108 44 4a) - Robin Dunn, Chief Administrative Off... Recreation & T oYw �n soh i p p, o f Community Services — p dge.irage, Exciriug Future Parks and Sports Fields —Parks Identified adjustments for 2011 (Continued) ❖ Tree Management — Memorial Park $ 3,000 ❖ Rail Trail Projects $ 15,000 ❖ Transfer from reserve to finance the above $ (10,000) •;• Fundraising ( To finance 50% of signage (project) $ (5,000) 4- Contracted Services $ (4,200) Total Adjustments $ 21,865 2011 Budget $191,892 Recreation & (/(��/Towwmh/ip�of 0-4 Community Services p dge it ge, Exeisiug Future Parks and Sports Fields — Sports Fields Purpose: To provide opportunities for active recreation and participation in sports to residents and visitors through the provision and maintenance of a wide range of sports fields to encourage physical activity and enhance quality of life. Activity /Responsibility Baseball Diamonds Soccer Fields 12/20/2010 Page 47 of 108 45 4a) - Robin Dunn, Chief Administrative Off... 0-1 Recreation & �1MW :• Transfer from reserve to finance above Community Services l/ (i / T oYw �n soh i p p, o f — ❖ Lions Ball Diamond — Light bulb replacement $ p dge.irage, Exciriug Future •;• Distributed Benefits Parks and Sports Fields — Sports Fields 944 ❖ Deletion of Vasey Bleacher Replacement 2010 Base Budget $ 48,641 ❖ Transfer from Reserve to finance above 2011 Base Budget $ 48,468 Identified adjustments for 2011 ❖ Addition of 4 Recycling Units $ 4,000 :• Transfer from reserve to finance above $ (4,000) ❖ Lions Ball Diamond — Light bulb replacement $ 2,500 •;• Distributed Benefits $ 944 ❖ Deletion of Vasey Bleacher Replacement $ (3,000) ❖ Transfer from Reserve to finance above $ 3,000 Total Adjustments $ 3,444 2011 Budget $ 51,912 OEM Recreation & 4 (/ (�� / Community Services p dge ft .g,, Exeisiug Future Recreation Facilities —Arena Purpose: To provide a venue for a wide range of recreational, instructional, sport, community and social programming and events to promote skill development, participation in sport, healthy lifestyles and community engagement. Activity /Responsibility Arena — Facility Management and Operations 12/20/2010 Page 48 of 108 01 4a) - Robin Dunn, Chief Administrative Off... Recreation & �1MW l/ (i / T oYw �n soh i p p, o f 0-1 Community Services — p dge.irage, Exciriug Future Recreation Facilities —Arena 2010 Base Budget $ 10,819 2011 Base Budget $ 9,930 Identified adjustments for 2011 ❖ Deletion of 2010 onetime projects $( 111,000) Transferto reserveto finance the above $(111,000) Capital contribution to Coldwater Arena $ (8,000) Increase in Arena rental revenue $ (2,500) Addition of onetime project — asphaltapron $ 4,000 Transferfrom reserve to fund the above $ (4,000) Ground Maintenance— Contracted Services $ 3,800 Maintenance $ 2,000 ❖ Recycling units $ 2,000 ❖ Repairs $ 5,500 ■❖ Utilities $ 7,000 ❖ Distributed Benefits $ 10,054 Total Adjustments $ 19,854 2011 Budget $ 29,784 Recreation & (/(��/T,, wwmh/ip�af 0-4 Community Services p dgeirge,ExeisiugFuture 4 Recreation Facilities — Old Town Hall Purpose: To provide a venue for a wide range of recreational, instructional and social programming and events to provide opportunities for healthy lifestyles, community groups and activities that enrich quality of life. Activity /Responsibility ❖ Old Town Hall — Facility Management and Operations 12/20/2010 Page 49 of 108 47 4a) - Robin Dunn, Chief Administrative Off... Recreation & T oYw �n soh i p p, o f �.° Community Services — p dge.irage, Exciriug Future Recreation Facilities —Old Town Hall 2010 Base Budget 2011 Base Budget Identified adjustments for 2011 No adjustments 2011 Budget $ 18,866 $ 17,571 $ 17,571 Recreation & Towwmh/ipof ,° Community Services - p irg dge.e,ExeisiugFuture 4 � Recreation Programs and Special Events— Programs Purpose: To provide recreational, social, and personal interest programs for Township residents to provide opportunities for community engagement, development of healthy lifestyles and increase quality of life. Activity /Responsibility ❖ Registered Programs .• Summer Camps March Break Camps 12/20/2010 Page 50 of 108 R3 4a) - Robin Dunn, Chief Administrative Off... Recreation & �1MW T o w(n� sh /i p � o f �.° Community Services — '—'d Exciiiag Future Recreation Programs and Special Events— Programs 2010 Base Budget $ (5,925) 2011 Base Budget $ (8,497) Identified adjustments for 2011 ❖ Removal of summer camp grant funding $ (3,000) Total Adjustments $ (3,000) 2011 Budget $ (5,497) Recreation & T�ow(n�shh'p of �,° Community Services - p dge.ifage, Exeisiug Future Recreation Programs and Special Events — Special Events Purpose: To provide recreational, social, and personal interest events for Township residents to provide opportunities for community engagement, development of healthy lifestyles and increase quality of life. Activity /Responsibility Canada Day Celebrations Community Special Events 12/20/2010 Page 51 of 108 !1.116] 4a) - Robin Dunn, Chief Administrative Off... Recreation & T o w(n� sh /i p o f Community Services — '—'d Exciting Future Recreation Programs and Special Events — Special Events 2010 Base Budget $ 7,600 2011 Base Budget $ 7,600 Identified adjustments for 2011 ❖ Recycling containers for special events $ (2,200) Transfer from reserve to finance the above $ 2,200 Total Adjustments $ 0 2011 Budget $ 7,600 Recreation & T�ow(n�shh'p of 0-1 1 Community Services p dge ifage, Exeisiug Future Community Halls Purpose: The Township operates 6 Community Halls in partnership with community organized boards of management. The Community Halls provide opportunities for local recreation, social and community programming and activities Activity /Responsibility Facility Administration Facility Projects 12/20/2010 Page 52 of 108 411 4a) - Robin Dunn, Chief Administrative Off... Recreation & �1MW (/ (� / T o w(n� sh /i p o f 0-1 Community Services — p dgeri(age, Exciting Future Community Halls 2010 Base Budget $ 16,428 2011 Base Budget $ 18,430 Identified adjustments for 2011 ❖ Deletion of 2010 one time projects ❖ Transfer from reserve to finance the above Projects as identified on attachment #1 ❖ Transfer from reserve to finance the above Warminster Community Hall ❖ Distributed salaries, wages, and benefits Total Adjustments $(29,450) $ 26,625 $ 18,425 $ 13,500) $ (3,956) $ 6,660 $ 4,804 2011 Budget $ 23,234 Recreation & 0-4 T, wwmh/ip�af Community Services p dge it ge, Exeisiug Future 4 Library Services Purpose: To provide residents and property owners with convenient, quality library services through contracts with surrounding Municipalities. Access to literature, resources, internet services, and literacy programming to enhance the quality of life for Oro- Medonte residents. Activity /Responsibility Library Services 12/20/2010 Page 53 of 108 51 4a) - Robin Dunn, Chief Administrative Off... Recreation & Towwmh/ip�of Community Services '—'d H, ifage, Exeisiug Future 40 , History Association — Administration Purpose: The Oro - Medonte History Association is an advisory group which makes recommendations regarding policies and issues relating to heritage and history to Council. The History Association also acts as stewards of the Oro African Church (designated as a National Historic Site) as well as cultural and historical artifacts to preserve the Township's rich heritage for future generations. The History Association produces and sells a variety of historical books to educate and promote the Townships History. Activity /Responsibility Administration 12/20/2010 Page 54 of 108 52 4a) - Robin Dunn, Chief Administrative Off... Recreation & ..° Community Services — 48 e History Association — Administration '—d HH(q,, Exciting Future 2010 Base Budget $ 4,300 2011 Base Budget $ 4,300 Identified adjustments for 2011 • No Adjustments 2011 Budget $ 4,300 Recreation & Towwmh/ip�of ,° Community Services - '_'d irg ge.e,ExeisiugFuture 4 � History Association — African Church Purpose: To preserve, maintain and promote the Oro - African Church, a national historic site, for visitation by residents and visitors. Activity /Responsibility ❖ African Church — Facility Management and Operations 12/20/2010 Page 55 of 108 53 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 Recreation & �"— 48.° Community Services History Association — African Church '—d HM(.g,, Exciting Future 2010 Base Budget $ 2,007 2011 Base Budget $ 2,016 Identified adjustments for 2011 No Adjustments 2011 Budget $ 2,016 54 Page 56 of 108 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 Transportation & Township of G Environmental Services Proud Heritage, Exciting Future Roadway Administration '4 Purpose: To provide for the effective and efficient management of transportation infrastructure, roadsides, storm drainage system, signage, and winter control maintenance activities for system users. Activity /Responsibility: Roadway Administration Fleet Maintenance 0-1 Transportation & Township of . Environmental Services Proud Heritage, Exciting Future Roadway Administration Base Budget 2010: $206,253 Base Budget 2011: $220,793 Identified Adjustments for 2011: Distributed Benefits ❖ Roof Repairs Completed 2010 Transfer from reserve to finance above ❖ Landfill Royalties Increase Increase Education Training $(90,016) $(12,000) $ 12,000 $( 3,000) $ 3,000 Total Adjustments: ($90,016) Total Budget 2011: $130,777 55 Page 57 of 108 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 Transportation & Township of Environmental Services Proud heritage, Exciting Future Winter Control Maintenance Purpose: To provide winter control operations that meet provincial minimum maintenance standards, and provide safe and efficient routes of travel for roadway users. Activity /Responsibility: Winter Control Maintenance ❖ Night Patrol 0-1 Transportation & :• Increase of Distributed Benefits, 40% to 48% $46,625 Township of Environmental Services $ 3,000 •;• Winter Maintenance increase Wages & Benefits Proud Heritage, Exciting Future Winter Control Maintenance Base Budget 2010: $1,498,068 Base Budget 2011: $1,520,799 Identified Adjustments for 2011: :• Increase in Sand /Salt for new paved roads $30,000 :• Increase of Distributed Benefits, 40% to 48% $46,625 :• Decrease in Cost Recoveries, Plowing & Sanding $ 3,000 •;• Winter Maintenance increase Wages & Benefits $61,650 Total Adjustments: $141,275 Total Budget 2011: $1,662,074 R 6TI Page 58 of 108 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 Transportation & Township of Environmental Services Proud Heritage, Exciting Future Road Infrastructure Repair and Maintenance '41 Purpose: To repair and maintain road infrastructure to provide safe, efficient transportation routes throughout the Township for roadway users. Activity /Responsibility: ❖ Bridge, Culvert and Guiderail Maintenance ❖ Hard Top Road Maintenance (cold patching, shoulder grading) ❖ Gravel Road Maintenance (Patching & Washouts, grading, dust control) .• Sidewalk Maintenance Transportation & Township of 0-1 Environmental Services Prond Heritage, Excising Future � Road Infrastructure Repair &Maintenance Base Budget 2010: Base Budget 2011: Identified Adjustments for 2011: Dust Control Decrease, paved roads ❖ Hardtop Shoulders increase ❖ Bridge Engineering ❖ Cold Patching increased cost per tonne .• Increase of Distributed Benefits Increase in Equipment Rentals /Guardrails Total Adjustments: Total Budget 2011: $622,065 $636,998 $(38,900) $ 5,000 $ 3,000 $10,800 $16,243 $ 4,000 $143 $637,141 Page 59 of 108 57 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 Transportation & Township of Environmental Services 1-11 Mrq,, Exciting Future Roadside Environment Maintenance Purpose: To maintain right of ways free from debris, garbage, noxious weeds and small brush in order to ensure effective drainage, safe use of the roadway and help promote cleaner environment. Activity /Responsibility: Grass Mowing and Weed Spraying Debris and Litter Pickup Brushing Transportation & Township of l Environmental Services � "-d Heritage, Excising Future Roadside Environment Maintenance Base Budget 2010: $198,123 Base Budget 2011: $201,312 Identified Adjustments for 2011: :- Brushing — External Contractor $27,000 :- Increase of Distributed Benefits $ 7,242 -:- Weed Spraying $ 1,500 Total Adjustments: $ 35,742 Total Budget 2011: $237,054 W3 Page 60 of 108 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 0-4 Transportation & Tou+nship ne/{J�IE�[- [- V7[ -f.C/ ,Environmental Services ProuJ Hrri6,�r, F..ci iri+�p Fiuurr Road Stormwater System Maintenance '4 Purpose: To maintain Stormwater systems infrastructure to provide for effective and efficient removal, storage and treatment of stormwater runoff. Activity /Responsibility: .- Stormwater System Maintenance Transportation & T n,eship of � xi Environmental Services 0 Pn .n! Hrrhnyr, FsriNgE Fmrc Road Stormwater System Maintenance Base Budget 2010: Base Budget 2011: Identified Adjustments for 2011: Ditching — reduced to reflect true costs .- Increase in Distributed Benefits Total Adjustments: Total Budget 2011: $221,856 $226,939 $(13,120) $6,695 $ (6,425) $220,514 Page 61 of 108 Fe'] 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 Transportation & Tou+nship ne/{J�IE�[- [- V7[ -f.C/ 0-4 � Environmental Services Pnnn! Hrrtrq�r, F..rbL�p F,mrc Traffic Control and Signage Purpose: To provide efficient, safe and effective traffic movement through out the Township to all roadway users. Activity /Responsibility: ❖ Traffic Control and Signage Transportation & 4..., Tinonship of "Traffic Services (��.�I.er�!o�rt.� Proud Hminryr, E'sriring Furnrr Traffic Control and Signage Base Budget 2010: $ 99,483 Base Budget 2011: $101,146 Identified Adjustments for 2011: Increase in Roadway Line Painting $ 3,900 ❖ Increase in Signs /Materials (new signs required from Provincial Legislation) $25,000 Increase of Distributed Wages /Benefits $ 7,356 ❖ Distributed Wages changed from 40% to 48% $ 2,515 Total Adjustments: $ 38,771 Total Budget 2011: $139,917 Cali] Page 62 of 108 4a) - Robin Dunn, Chief Administrative Off... Transportation & Township of Environmental Services Proud Heritage, Exciting Future Drinking Water Administration '41 Purpose: To effectively manage the Drinking Water Operation and Maintenance Program to ensure safe drinking water and a fiscally responsible program as it is delivered to residents of Municipal Drinking Water Systems. Activity /Responsibility: Drinking Water Administration ❖ Provides for the effective and efficient management of the water systems and distribution staff, including following activities — public inquiries, records retention, work orders, repairs, employee training, mapping, service level analysis, health & safety, insurance, supplies, quarterly billing etc. 0-1 Transportation & Township of Environmental Services Proud Heritage, Exciting Future Drinking Water Administration Base Budget 2010: $0 Base Budget 2011: $0 Identified Adjustments for 2011: Distributed Benefits Increase $(16,936) Increase in Investment Income $(10,000) Increase Allocation Related to Secretarial Support $ 9,635 Decrease in User Charges $17,301 Total Adjustments: Total Budget 2011: $0 Nil 12/20/2010 Page 63 of 108 11-M 4a) - Robin Dunn, Chief Administrative Off... Transportation & Township of u Environmental Services Proud Heritage, Exciting Future Drinking Water Distribution Purpose: To ensure safe and efficient distribution of treated drinking water to each lot within the water system service area, to maintain water distribution infrastructure, to maintain access to fire hydrants and to ensure accurate and fair billing for water system users. Activity /Responsibility: ❖ Water Service Operation and Maintenance ❖ Water Meter Operation and Maintenance Hydrant Operation and Maintenance ❖ Watermain Operation and Maintenance Transportation & Township of Environmental Services � Prond Heritage, Excising Future Drinking Water Distribution Base Budget 2010: $0 Base Budget 2011: $0 Identified Adjustments for 2011: Increase in Service Charges $(2,000) Increase in User Charges $(1,647) Increase in Distributed Benefits $ 3,647 Total Adjustments: $0 Total Budget 2011: $0 12/20/2010 Page 64 of 108 WA 4a) - Robin Dunn, Chief Administrative Off... Transportation & Township of Environmental Services Proud Heritage, Exciting Future Drinking Water Treatment '41 Purpose: To provide safe, clean drinking water, maintain existing infrastructure and meet provincial regulations as efficiently and effectively as possible while providing drinking water treatment for the residents of the Municipal drinking water systems. Activity /Responsibility: Pump Stations and Reservoirs Operation and Maintenance ❖ Water Sampling and Testing Transportation & Township of Environmental Services � Prond Heritage, Excising Future Drinking Water Treatment Base Budget 2010: Base Budget 2011: Identified Adjustments for 2011: $0 $0 :• Decrease in software support costs $(15,000) ❖ Deletion of Roof Repair $(10,000) :• Increase in User Charges $(15,089) :• Increased Maintenance (pumphouses, meters) $ 14,050 :• Decrease cost s for Lightening Audit $ 12,750 :• Increase in Distributed Benefits $ 13,289 Total Adjustments: $0 Total Budget 2011: $0 12/20/2010 Page 65 of 108 «3 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 0-4 Transportation & Tou+nship ne/{J�IE�[- [- V7[-f.C/ Environmental Services ,,,,I"IT4 rr F,;,h,,q Transportation & Environmental Services Administration '41 Purpose: To provide effective and efficient management of the Transportation & Environmental Services Department to ensure accountability, user safety, and reduce liability by providing risk management, maintenance activities and legislative compliance. Activity /Responsibility: TES Administration Transportation & T n,eship of � xi Environmental Services 0 Pn .n! Hrrhnyr, F"iNgq F"mrr Transportation & Environmental Services Admin. Base Budget 2010: $ 296,528 Base Budget 2011: $ 320,061 Identified Adjustments for 2011: ❖ Allocation of Salaries and Benefits to Water $ (9,635) Increase in Salaries & Benefits $ 48,176 Total Adjustments: $ 38,541 Total Budget 2011: $368,602 C:A Page 66 of 108 4a) - Robin Dunn, Chief Administrative Off... 0-4 Transportation & Tou+nship ne/{J�IE�[- [- V7[-f.C/ G Environmental Services ,,, l,, rr F rr „F Communal Tile Bed System Operation and Maintenance Purpose: To efficient and effectively maintain and operate the communal tile bed system located in Horseshoe Valley. Activity /Responsibility: -Tile Bed Weed Control -Tile Bed Maintenance Transportation & T n nship of � Environmental Services 0 Pn .n! Hrrhnyr, F"iNgp Fmrc Communal Tile Bed System Operations & Maintenance Base Budget 2010: $0 Base Budget 2011: $0 Identified Adjustments for 2011: Increase in user charge rate for Horseshoe Medonte $(2,670) Video of portion of Medonte sewer mains $ 2,000 Increase in Transfer to Reserve $ 670 Total Adjustments: $ 0 Total Budget 2011: $0 12/20/2010 Page 67 of 108 F-V 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 Township of Proud Heri(age, Exciting Future Fire & Emergency Services Fire & Emergency Township of a) Services Proud Heritage, Exciting Future FIRE ADMINISTRATION —Provide administrative support to all Firefighters, Departmental staff and the Public. To offer centralized services of communication /dispatch services, coordination of emergency stations and support. FIRE SUPPRESSION -- Delivery of emergency Fire Response services to the residents and community. To protect firefighters, the public and the community based on incidents as they happen. FIRE PREVENTION — Delivery of Fire Protection and Prevention Act /Fire Code and associated mandated programs to Firefighters, Public and Businesses. Fire Prevention, Public Education, Fire Inspections and Fire Investigations. MOTOR VEHICLE ACCIDENTS — Delivery of Emergency Motor Vehicle response services to the travelling public within Oro- Medonte. MEDICAL ASSIST - - Delivery of Emergency Medical response service to Firefighters and Community Residents. To protect the Firefighters and Public based on the hazards and the needs of the community. EMERGENCY MANAGEMENT —To ensure an adequate level of municipal Emergency Preparedness to facilitate response to large scale emergencies /disasters. [01 Page 68 of 108 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 po Fire & Emergency Services '41 Base Budget 2010 - $1,195,682 Base Budget 2011- $1,233,167 Total Adjustments - $ 26,617 2011 Budget $1,259,784 Fire & Emergency Services ❖ FIRE ADMINISTRATION 3 Township o(/�� Peoud Heritage, Excising Fur- Township a ~�� Peond Heritage, Exciting Future Increase in Equip— Replacement Allocation Broken Nossles, fire fighting and Medical Equipment Mainain Service Level $1,000.00 Decrease in alloation for Air Packacquisition Continued Inspections and Maintenance Mainain Service Level - $3,000.00 Alloationforpurchas.of ov.a11 &gloves Wild land Fire /Auto E— ication requir.m.ms Mainain Service Level $11,250.00 an .r rom K .serve To finance above Mainain Service Level - $11,250.00 Reduttion in Way Equipment Cleaning Acquisition of washer /dryer elimi —d needw send equipment out for cleaning Mainain Service Level - $5.000.00 Reduttion in Allocation for Required hepatitis seccimt —not completed previously done in 2010 Mainain Service Level - $2400.00 All —ion for kitchen supplies Dishwasher repair, stove replacement. purchase utensils Mainain Service Level $2,000.00 Reduction in protective gear Reduced annual allocation Mainain Service Level - $1,000.00 Increased alloation for photocopier New photncopiersupplied to Sation 3 by Township IT Department Mainain Service Level $2.500.00 Increase in 91 1 CERB On11ia Dispatch gr-- Mainain Service Level $6,800.00 Increase in Tower R.mals Moonstone Tower Mainain Service Level $1,800.00 M. Page 69 of 108 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 po Fire & Emergency ' Services FIRE SUPPRESSION 3 Township o(/�� Peoud Heritage, Exciting Fur,— Adjustment Reason for Adjustment Service Level Imp— Cost Decrease in Facility Deletion ofcl -.i.g by Township sa %member Mainain Service Level - $3,679.00 Increase in Facility Increased alloation for maimerence costs Mainain Service Level $1.668.00 Additiorel pickup truck in fleet Vehicle required w ttanspon volumeer fire fighters to scene. Mainain Service Level $3,682.00 Increase in fleet cosy Increased fuel, maimerence and repair torts. Mainain Service Level $9,140.00 FIRE PREVENTION Adjustment Reason for Adjustment Service Level Imp— Cost Non Fire & Emergency Services ❖ MOTOR VEHICLE ACCIDENTS Township a ~�� Peond Heritage, Exciting Future Adjustment Reason for Adjustment Service Level Imp— Cost Decrease in hcility Deletion ofcl -.i.g by Township s ff Mainain Service Level - $4,261.00 Increase in hcility maimerence Increased alloation for maimerence cosy Mainain Service Level $1.932.00 Additiorel pickup truck in fleet Vehicle required w ttanspon volumeer fire fighters to scene. Mainain Service Level $3,524.00 Increase in fleet C.- Increases in fuel, rreimenamea,d repair costs Mainain Service Level $8,745.00 ❖ MEDICALASSIST Adjustment Reason for Adjustment Service Level Imp— Cost Decrease in hcility Deletion ofcl..i.g by Township s ff Mainain Service Level - $5.293.00 Increase in hcility maimerence Increased alloation for maimerence costs Mainain Service Level $2,400.00 Additiorel pickup truck in fleet Vehicle required w ttanspon volumeer Ore fighters to scene. Mainain Service Level $2.544.00 Increase rn fleet cosd N,,—es in (uel, rnamcenance and repair Cosa Maintain Service Level $6,319.99 11-1:1 Page 70 of 108 4a) - Robin Dunn, Chief Administrative Off... 12/20/2010 0-1 Fire & Emergency =/tom Township of 4 Services Proud Herirage, Exciting Future EMERGENCY MANAGEMENT Adjustment Reason for Adjustment Service Level Imp— Cost Reduction in Materials& Supplies requiredfor E.O.C. acquired in 2010 Mainnin Service Level - 52800.00 supplies C- 4 Page 71 of 108 4b) - Report No. DS 2010 -65, Andria Leigh,... REPORT Tvtvnship o f 4b— 1 REPORT Proud Heritage, Exciting Future Report No. To: Council Prepared By: DS 2010 -065 Andria Leigh, Director of Develop ment Services Meeting Date: Subject: Horseshoe Valley Motion # December 20, 2010 Lands — Request for Holding provision Extension, Concession 4, Part of Lots 3 Roll #: R.M.S. File #: 4346- 010 - 002 -15901 and 4, Reference Plan 51 R- 30672, Lot 10 (Oro), Oro - Medonte RECOMMENDATION(S): Requires Action] X I For Information Onlyl I I It is recommended: 1. THAT Report No. DS 2010 -065 be received and adopted. 2. That Mr. John Boville, Horseshoe Valley Lands, execute and submit a Letter of Intent to the Township for the planting of the 11 screening evergreens in the Spring 2011 as identified on Figure 3 of the Shawn P. Wafters Spray Analysis Report dated November 12, 20004; 3. That the appropriate securities be posted with the Township to ensure the Spring 2011 tree plantings; and 4. That the Mr. Boville be advised of Council's decision. BACKGROUND /ANALYSIS: The subject property backs onto a golf fairway and was the subject of a zoning by -law amendment in 2004. The zoning amendment reduced the rear yard setback for the lots which backed onto the golf fairways or the recreation lands. In order to support the decreased setback an assessment to determine the potential conflict between the residential lots and the golf course was completed (the "Spray Analysis Report" prepared by Shawn P. Watters and Associates). The report determined that there was a potential conflict/impact on Lots 1 -4 and recommended additional screening evergreens be planted within the area of influence the location of which is shown on Schedule 3 of this report. At the time the spray analysis report was prepared, Phase 1 of the subdivision (the "Landscapes ") had been registered and the Lot 1 as identified in that report is now referred to as Lot 10 the proposed location of the model home. In order to ensure the trees were planted, as recommended in the report, a Holding symbol was implemented on these four lots which to date the Holding symbol has not been removed by Council. Mr. John Boville of Horseshoe Valley Lands has made a request (Schedule 2) to be permitted to obtain the model home zoning certificate and building permit at this time with the recommended tree plantings being completed in the spring of 2011 under the appropriate climate conditions. Schedule 3 shows the location of the 11 screening evergreens which were recommended in the Spray Analysis report, and it is noted that with the existing trees located behind the proposed DEVELOPMENT SERVICES Meeting Date December 20, 2010 Report No. DS 2010 -065 Page 1 of 5 Page 72 of 108 4b) - Report No. DS 2010 -65, Andria Leigh,... model home lot only 2 of the recommended 11 screening evergreens were to be planted in this location. On the basis of the time of year and to ensure continued support for the construction of the model home which will facilitate the promotion of the next stage of the development, it is recommended to Council to authorize staff to issue the appropriate zoning certificate and building permit on the basis of the execution of a letter of intent signed by the landowner and Township and secured with the necessary monies to ensure the tree plantings in the spring. Once the trees are planted the removal of the holding provision can then be completed by Council. FINANCIAL: N /A. POLICIES /LEGISLATION: Township Zoning By -law 97 -95 The Planning Act, Section 34 and 36 CONSULTATIONS: ATTACHMENTS: Schedule 1: Location Map Schedule 2: Applicant's Request Submission Schedule 3: Spray Analysis Report Recommendation (Figure 3) CONCLUSION: In order to facilitate the construction of the model home, it is being recommended that a letter of intent with securities be required to ensure tree planting in the spring prior to provisional occupancy of the model home. Respectfully submitted: Andria Leigh, MCIP, PP Director, Development Services SMT Approval / Comments: C.A.O. Approval / Comments: DEVELOPMENT SERVICES Meeting Date December 20, 2010 Report No. DS 2010 -065 Page 2 of 5 Page 73 of 108 4b) - Report No. DS 2010 -65, Andria Leigh,... SCHEDULE 1: LOCATION MAP H�GVALAND -D RIVE v F-O U� 0 L m z Lot 1 w U Lot 10 W a co Q U W �, 0 Z Z 0 O w QJ 0' (� Z NORDIC TRAIL SUBJECT PROPERTIES DEVELOPMENT SERVICES Meeting Date December 20, 2010 Report No. DS 2010 -065 Page 3 of 5 Page 74 of 108 4b) - Report No. DS 2010 -65, Andria Leigh,... SCHEDULE 2: APPLICANT'S REQUEST SUBMISSION Douglas, we have recently received approval from the Committee of Adjustments to build two model homes as part of the next phase of this development. It was brought to my attention by Township staff this morning that a "hold" exists on four golf course lots, one of which, lot 10, is the lot we were planning to construct our first model home in January of next year. The "hold" relates to the findings of a "Spray Analysis Study, which was completed in 2004. As a result of this study, there is a requirement to plant, I believe, 11 trees or so, along the back yards of the subject properties to provide a barrier against errant golf balls. This requirement has not been completed. The "hold ", as it stands, would not permit any construction until this requirement was met. It was suggested I contact you to see if there was any way I could be added to the scheduled meeting of the Council this Wednesday, December 15th. I would my intention to ask that the "hold" be amended so as to allow me to build my first model on lot 10 with an agreement that the required trees would be planted in the spring rather than now. I realize that this is extremely short notice but I would appreciate any consideration you could give to my request. Thank you JB DEVELOPMENT SERVICES Meeting Date December 20, 2010 Report No. DS 2010 -065 Page 4 of 5 Page 75 of 108 4b) - Report No. DS 2010 -65, Andria Leigh,... SCHEDULE 3: SPRAY ANALYSIS REPORT RECOMMENDATION (FIGURE 3)_ «. i 7N(i TREE r ll.� 5�Aa 7UPWRPOW _ z�>:aa�c�asos BD TRM PLOUMG Horseshoe Valle} Resort ��OOFi �igi11md6 C(1m'Se:. Sha.vn N. Watt rs & AssvU�tes B83 — DEVELOPMENT SERVICES Meeting Date December 20, 2010 Report No. DS 2010 -065 Page 5 of 5 Page 76 of 108 APPARMT CWTREIME P$o"UZZM 91MA'Y ��yy ka3 q f'� !NMlONCflyl.ilfdEP711H82 ii �A�1707�86�iP.�'PSAT1UeH1H -- SUdGF. &TSD'k`REI�s PLANTANC pp {�{� LOCATIONS 7N(i TREE r ll.� 5�Aa 7UPWRPOW _ z�>:aa�c�asos BD TRM PLOUMG Horseshoe Valle} Resort ��OOFi �igi11md6 C(1m'Se:. Sha.vn N. Watt rs & AssvU�tes B83 — DEVELOPMENT SERVICES Meeting Date December 20, 2010 Report No. DS 2010 -065 Page 5 of 5 Page 76 of 108 5a) - Correspondence dated December 10, 20... 5AG TION.4 �OC 2 P� zu `` STAFF REPORT Date: December 10, 2010 Meeting No. 11 -10 To: The Chair and Members of the Board From: Wayne R. Wilson, CAO /Secretary- Treasurer Subject: Memorandum of Understanding (MOU) between the Township of Oro - Medonte, Severn Sound Environmental Association (SSEA) and the Nottawasaga Valley Conservation Authority (NVCA) for the Severn sound watershed lands — update report Recommendation: It is recommended that staff meet with Oro - Medonte and the SSEA to review the additional concerns raised by the NVCA solicitor and Board members as summarized in this report and That staff review the feasibility of implementing the recommended actions /solutions to these concerns as presented in this staff report and That staff report back to the BOD regarding progress on this matter after consultation with the NVCA Solicitor. Backaround: Staff of the NVCA and Severn Sound Environmental Association (SSEA) and Oro - Medonte (O -M) have worked collaboratively to produce a MOU for consideration of the Oro - Medonte Council, SSEA and NVCA Board of Directors. Please see report to Oro - Medonte Council dated September 8/10 from staff member Andria Lee, Director of Development Services including the prepared joint MOU (attachment 1). On September 17/10, an NVCA CAO /Secretary- Treasurer report to the NVCA Board was presented for review and direction (attachment 2). At this meeting the NVCA Board deferred the motion to consider the MOU, directing staff to obtain NVCA legal advice regarding the MOU. Several NVCA board members raised the concern regarding the impact and precedent of allowing Oro - Medonte to opt in or out of programs currently treated by NVCA as general benefitting including: Healthy Waters /Stewardship, Forest management and Environmental Monitoring programs. At the October 8110 NVCA Board meeting, further direction was provided "That the NVCA will defer any further action regarding completion of the service delivery MOU until the levy appeal has been finalized'. On November 16/10 the Mining and Lands Commissioner, L. Kamerman provided notice to the NVCA that the levy appeal had been dismissed by both parties without costs. Page 77 of 108 5a) - Correspondence dated December 10, 20... GAO /Secretary- Treasurer REPORT Board of Directors Meeting. No. 11/10 — MOU Oro - Medonte, SSEA and NVCA Page 2 of 4 NVCA Solicitor comments NVCA staff have been in consultation with our solicitor Ken Hill. Mr. Hill was asked to provide comment on the proposed MOU. Mr. Hill provided preliminary comments on September 21/10 and further comments on Dec. 1st 2010. The following is a summary of Mr. Hill's comments: • "The only strictly legal concern I have with Option 2 is that it may have an impact on the levy setting process. In addition there are certain practical concerns with the proposal that have been identified. I will set out some brief comment on these matters below. The concerns all relate to the provision for the municipality to opt in or out of certain programs ". • "With respect to the levy setting process, you are bound to follow the somewhat complex procedure prescribed in Sections 25 and 26 of the C.A. Act and Regulation 139/96. If a municipality is able to opt out of programs an additional level of complexity is added to this process that could well result in confusion and potentially to breaches of the prescribed procedure. In addition this could complicate the defense of any future appeal of the levy to the Mining and Lands Commissioner ". • "As I indicated in my Memorandum of September 21, 2010, adopting Option 2 would not create a legally binding precedent but it could certainly open the door for other municipalities to seek similar arrangements that would permit them to opt into or out of programs. This is in my opinion a serious and legitimate practical concern ". • "Also on a practical basis 1 am concerned that the provision for opting in or out of programs could create confusion in the public, in other agencies and amongst the parties themselves. This option also creates the potential for a lack of continuity in program delivery. This aspect of the draft MOU therefore appears to run counter to the very intent and purpose of the agreement ". • "It appears to me that Option 2 of the draft MOU is problematic as drafted but it could be made to achieve the objectives of the process if amended to delete the `opting in or out' component and by stating how the various aspects of the your programs will be dealt with by the parties ". Outstandinq concerns with the proposed MOU Based on input received from the NVCA solicitor, Executive members and senior NVCA staff the following concerns /comments are provided for consideration of the board. Most agree that an MOU should be pursued to meet the following objectives; Protection of the environment, Delivery of coordinated ( NVCA -SSEA) cost effective environmental programs and services, Open communication of services provided including: annual reporting and program evaluation. Page 78 of 108 5a) - Correspondence dated December 10, 20... CAO /Secretary- Treasurer REPORT Board of Directors Meeting. No. 11/10 — MOU Oro - Medonte, SSEA and NVCA Page 3 of 4 The largest concern raised was the change from a general benefitting to a special benefiting levy. The special benefiting basis for a levy would allow optional (opt in and out) program delivery for healthy waters /stewardship, forestry management and environmental monitoring. While it is recognized that the Severn portion of Oro - Medonte is unique, many board members expressed concern with this precedent setting action and the negative impact it would have on the NVCA. They argue that NVCA programs work best when all municipalities work together for the benefit of all 18 municipalities within the region /watershed area. • It was also noted that the preferred option 2 would be more costly than the current delivery of conservation programs. Oro - Medonte would be paying approximately $25,000 to $60,000 more to obtain a similar level of service under the special benefitting model option 2 (see option 2 table in attachment 1). • The proposed option 2 may well result in greater public confusion regarding what Environmental programs are being provided given that several environmental programs are optional and it is unclear who, if anyone, is providing the service. • Program consistency and continuity for the optional stewardship, forestry and monitoring program would be put at risk given that the municipality could opt in or out of the program. Recommended Actions for the Board to Consider to address the above noted concerns • That NVCA staff should be directed to work with SSEA and Oro - Medonte on a revised draft MOU that would address the above noted concerns. • All normal NVCA general benefitting programs and services and normal levy would be maintained as per Option one of the joint staff report. Saving Oro - Medonte approximately $25,000 - $60,000 over option 2 for similar level of services. NVCA staff should develop an MOU (or a contract) with SSEA for the delivery of certain conservation services. These services, such as stream side planting, water quality monitoring, stewardship, etc, would only be undertaken by SSEA where it had a demonstrated capacity to deliver such services. The NVCA would pay the SSEA for these services from the general benefiting levy paid by Oro - Medonte. The annual business plan of the NVCA would describe the specific projects to be covered under this MOU (or contract). • NVCA and SSEA provide annual reports to Oro - Medonte regarding program delivery, value for service etc. Page 79 of 108 5a) - Correspondence dated December 10, 20... CAO /Secretary- Treasurer REPORT Board of Directors Meeting. No. 11/10 — MOU Oro - Medonte, SSEA and NVCA Page 4 of 4 Oro - Medonte Option to Opt out of NVCA Services in the Severn portion. If, in the future, Oro - Medonte is not pleased with NVCA services in the Severn portion of the township, then Oro - Medonte could if it so chose, provide to NVCA, by Council resolution, a request to have the NVCA's jurisdiction removed from the area. The NVCA Board of Directors would receive this request and, in turn, consider a motion requesting the Ministry of Natural Resources to make the appropriate jurisdiction /legal changes. In the interim, the status quo for conservation authority program delivery would occur. Next Steps- Recommendation Staff are seeking direction from the Board regarding how best to address the concerns raised by NVCA Board members and the NVCA Solicitor and meet the local needs of Oro - Medonte regarding the delivery of NVCA services in the Severn portion of Oro - Medonte. It is recommended that staff meet with Oro - Medonte and the SSEA to review the additional concerns raised by the NVCA solicitor and Board members as summarized in this report. And further that staff review the feasibility of implementing the recommended actions /solutions to these concerns as presented in this staff report. It is further recommended that staff report back to the BOD regarding progress on this matter in consultation with the NVCA Solicitor.. Respectfully submitted by: Wayne R. Wilson, B.Sc. CAO /Secretary- Treasure r Page 80 of 108 5a) - Correspondence dated December 10, 20... f4k ,� REPORT T )f Proud Herita a Excitin Future Report No. To: Prepared By: DS2010 -047 Council Andria Leigh Meeting Date: Subject: Motion # September 8, 2010 Memorandum of Understanding (MOU) between Roll #: R.M.S. File #: Township of Oro - Medonte, Nottawasaga Valley Conservation Authority (NVCA), and Severn Sound Environmental Association (SSEA) for Severn Sound Watershed lands (Tri -Party MOU) RECOMMENDATION(S): Requires Action X For information Only It is recommended that; 1. Report DS2010 -047 be received and adopted; 2. That the Township support the execution of the Memorandum of Understanding (MOU) between the Township of Oro - Medonte, the Nottawasaga Valley Conservation Authority (NVCA), and the Severn Sound Environmental Association (SSEA); 3. That the Nottawasaga Valley Conservation Authority (NVCA) and the Severn Sound Environmental Association (SSEA) be advised of Council's decision; and 4. That the NVCA Board and the SSEA Board be requested to support the execution of the tri -party Memorandum of Understanding; and 5. That Township solicitor be advised to assist in the final preparation and execution of the Memorandum of Understanding, upon endorsement by the NVCA and SSEA Boards. BACKGROUND /ANALYSIS: In 2001, the Township of Oro- Medonte was serviced by two Conservation Authorities (NVCA and LSRCA) and one Environmental Association (SSEA) in regards to environmental matters in the Municipality. The Conservation Authorities and the Environmental Association provide programs and services within the individual watersheds throughout the Township. The NVCA has been providing services within the Nottawasaga watershed since the 1960's consisting of approximately 20% of the area of the Township. In 2001, the Township was became a member of the Lake Simcoe Region Conservation Authority which provided services within the Lake Simcoe watershed that consists of approximately 27% of the area of the Township. The other 53% of the Township is located within the Severn Sound watershed and was provided programs DEVELOPMENT SERVICES September 8, 2010 Report No. DS201"47 Page 1 of 4 i Page 81 of 108 5a) - Correspondence dated December 10, 20... and services by the Severn Sound Environmental Association. In September 2003 the NVCA jurisdiction was expanded and It also began to provide programs and services within the Severn Sound watershed. At the time of the expansion, discussions had indicated that a Memorandum of Understanding (MOU) between the NVCA, SSEA, and Township would be necessary to assist in clarifying the roles and responsibilities of each. The purpose of this report is to present a draft MOU for Council's consideration which would also require support from the NVCA and SSEA Boards. In April 2010, Staff Report DS 2010 -020 was received and adopted, this report recommended a template for the proposed MOU agreement. Council provided direction to staff to proceed forward with the preparation of the appropriate MOU agreement that would clearly identify the programs and services to be provided by each party for the delivery of environmental services in the Severn Sound watershed. A series of meetings have been held between the NVCA, SSEA, and Township staff since that time to review the range of options to be highlighted in the staff reports and the specific details to be contained in the MOU document. Through these discussions it was determined that a series of options should be presented in the document to all parties. These are intended to provide the range of options available for consideration. Three options were discussed at the meetings and have been identified within the MOU document. The MOU document including the three options is intended to be presented to all three parties - the NVCA and SSEA Boards and Oro-Medonte Council for review and consideration. These options range from: Status quo (Option #1), the implementation of a MOU detailing programs/services (Option #2), the provision of services within the Severn Sound watershed by an alternate provider (SSEA, Consultant, CA) as determined by the Township of Oro - Medonte (Option #3). In regards to the financial implications, the costs articulated within Option #1 reflect the current 2010 budget allocations with the SSEA and the NVCA; the costs identified in Option #2 have been provided by NVCA and SSEA staff to reflect the services considered general benefitting and special benefitting as well as new administration costs associated with the MOU requirements for data sharing, annual assessment reports. The costs identified in Option #3 should reflect a reduction in both the services and budget proposed from the NVCA as these services would be provided through an alternate mechanism. A formal quote to provide these services has not been obtained as this direction has not been provided by Council to staff at this time. However, should Option #3 be the preferred option by one of parties, these costs would need to be explored further. The MOU is intended to describe the programs to be provided by each parry and to identify the associated costs for the provision of those services_ Annual budgets for each party would then be calculated based on the services proposed to be provided and any special benefitting services would have a budget costing and would be required to be considered for approval by Council during budget deliberations. Should the recommendations of this report be supported by Council and the NVCA and SSEA, 2011 budget allocations would need to be prepared for the Township's consideration in accordance with the MOU. Attachment #1 to this report is the draft Memorandum of Understanding (MOU) that has been prepared with the assistance of both the NVCA and the SSEA staff and articulates all programs and services provided to the municipality and the parry (NVCA or SSEA) that is providing the service. The MOU document requires the support of the Township, the NVCA, and the SSEA; and, as stated in the recommendations, should the report be received and approved by Oro - Medonte Council, approval is also required from the NVCA Board, and the SSEA Board. The DEVELOPMENT SERVICES September 8, 2010 Report No. DS2010 -047 Page 2 of 4 m Page 82 of 108 5a) - Correspondence dated December 10, 20... NVCA Board has a regular scheduled meeting on September 17, 2010 when it is understood the MOU will be discussed further. A special meeting of the SSEA Board is currently in the process of being scheduled to discuss the MOU. Township staff will be in attendance at both the NVCA and SSEA Board meetings. It was intended that specific programs would continue to be identified and levied as general benefitting and would include: Planning — Regulations and Plan Review, DFO Partnership Agreement, Engineering and Technical Services, Source Water Protection, Flood and Erosion Hazard Management, Forest management —Plan Review component only, Environmental monitoring — support for planning and regulations programs, Education Services — Tiffin Centre, Financiai- Operational Support, Land Maintenance — Dalston Wetland Complex The balance of the programs and services identified below would be considered to be special benefitting and would be determined as required by the Municipality and the appropriate levy apportionment would be identified by the lead service provider. The programs/services considered to be special benefitting include: Healthy Waters, Forestry Services Forest Management —Trees Ontario, Environmental Monitoring —Report Cards, Groundwater Monitoring, Land Acquisition/Management, Sustainability Plan Implementation, Other programs In the preparation of the MOU and consideration of the environmental service delivery options for the municipality, a number of factors were required to be considered, including the need for support from all three parties (Twp, NVCA, and SSEA) in order to execute and implement the MOU, the consideration for the existing programs that are regulated under the Conservation Authorities Act including plan review to be maintained, the ability for the MOU to clearly define each parties role and specific programs/services to be provided, and the mechanism for continued review of service delivery on an annual basis and the ability to amend the MOU upon agreement by all parties. The proposed delineation of service delivery considered within the MOU is intended to ensure cost effective delivery of environmental programs and services, mechanisms for evaluating efficient or program/service delivery by each party, customer service, and the continued protection of the environment. FINANCIAL: 2010 NVCA levy amount is $ 148,774.88 (approximate apportionment $ 98,191.42 Severn Sound watershed & $ 50583.46 Nottawasaga watershed portion). 2010 SSEA budget $ 23,797 2010 LSRCA levy $ 40,343 (general) & $ 26,165 (special) With the execution of the Memorandum of Understanding and the revisions to the services provided by both the NVCA and the SSEA, 2011 budget adjustments will be required by both Boards in accordance with Option #2. DEVELOPMENT SERVICES September 8, 2010 Report No. DS2010.047 Page 3 of 4 C20 Page 83 of 108 5a) - Correspondence dated December 10, 20... POLICIESJLEGISLATION: Municipal Act Conservation Authorities Act, R.S.O. 1990 CONSULTATIONS: NVCA Staff SSEA Staff ATTACHMENTS: Attachment #1 —Draft Memorandum of Understanding Attachment #2 — NVCA Technical MOU background Attachment #3 —SSEA Technical MOU background CONCLUSION: The draft MOU is the result of the discussions between the Township, NVCA, and SSEA staff. Council has clearly identified their priorities; legislative duty for accountability of funds expended by the municipality; their commitment to ensure the provision of environmental services; and their desire to ensure effective and efficient service delivery to their ratepayers for environmental programs. Option #2 which identifies the draft MOU is intended to provide the Township with a resolution which satisfies these requirements and further establishes an annual review & evaluation process. This option satisfies the direction previously provided by Council as a result of the April 2010 staff report. Respectfully submitted: Andria Leigh, MCI #, RPP Director of Development Services C.A.O. Approval I Comments: 4-w1 DEVELOPMENT SERVICES September B, 2010 Report No. DS2010 -047 Page 4 of 4 Page 84 of 108 Between: 5a) - Correspondence dated December 10, 20... MEMORANDUM OF UNDERSTANDING THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE (the "Township ") and NOTTAWASAGA VALLEY CONSERVATION AUTHORITY (the "NVCA ") and SEVERN SOUND ENVIRONMENTAL ASSOCIATION (the "SSEA ") WHEREAS the area of jurisdiction of the NVCA was expanded in 2003 to include portions of land in the Township that are located within the Severn Sound watershed; AND WHEREAS the Township is a member of the NVCA; AND WHEREAS the Township is a member of the SSEA; AND WHEREAS the parties recognize that services are provided to the Severn Sound watershed area by each of the parties; AND WHEREAS the Township of Oro - Medonte, the Nottawasaga Valley Conservation Authority, and the Severn Sound Environmental Association have been working on a tripartite Memorandum of Understanding (MOU) for the delivery of environmental services within the Severn Sound watershed of Oro - Medonte in the best interest of the protection of the environment, and effective utilization of staff and resources; NOW THEREFORE the parties recognize the need to work together to provide effective and efficient environmental program /services within the Severn Sound watershed as outlined in this Agreement — Memorandum of Understanding as follows: 1. This agreement identifies the services which are to be provided by the NVCA and which services are to be provided by the SSEA, within the Severn Sound watershed in the Township and funded by the Township. 2. The agreement provides an annual process whereby the Township may (1) assess the level of services provided and evaluate such services against the budgetAevy proposed by the NVCA or SSEA; and (2) evaluate annually the efficiency and effectiveness of the services provided to the Township by the NVCA and SSEA. 3. The parties agree to ensure pre - consultation is co- ordinated between the three parties related to major planning applications, other program/ services, and permits (as required) to ensure co- operation and coordination between the parties in communication with developers, applicants, residents, and any other party. The Township will provide the co- ordination of all required pre - consultation meetings for planning applications and major permits, (as necessary) once a request from a landowner/applicant/developer is received. The intent of the pre - consultation meeting is to assess information required to complete reviews, current available information/data, and establish timelines for sharing information and review completion. a.a V Page 85 of 108 5a) - Correspondence dated December 10, 20... 4. The parties agree to share information between the parties and should historical information be required from one party it would be accessed through the appropriate agreement and cost recovery mechanism. 5. The parties agree that none of the provisions of this Memorandum of Understanding is intended to operate to in any way fetter the discretion of the Township, the NVCA, or the SSEA or their respective councils or boards from exercising any of their statutory or discretionary powers, duties or authorities. 6. The parties agree that the delivery of programs and services identified in Schedule "1" will be reviewed on an annual basis between the three parties to ensure the intent of the agreement is being satisfied. 7. The annual review will be prepared by Township staff in the attached report template (Schedule 2). NVCA and SSEA will be required to provide a year -end summary to Township staff that outlines the current status of all programs and projects within the Severn Sound watershed, and the associated costs and staffing involved in each program/project. This project status/summary letter is required to be submitted to the Township no later than November 1 of each year. 8. Notwithstanding Sections 7 and 8 of this Agreement, the Agreement may be reviewed at the request of any Party at any other time. Any amendment to this Agreement shall be made only with the consent of all Parties and any such amendments shall be in writing. 9. A Parry to this Agreement may, upon delivery of 6 months (in order to address staffing/budget revisions) written notice to each Party, withdraw from this Agreement. 10. This agreement comes into effect on the date of signing of the agreement by all parties and continues in force and effect until September 1, 2012 and may be automatically extended upon consent of all parties, on same terms and conditions contained herein at the discretion of the Township, NVCA, and SSEA until terminated or amended by any party in accordance with Subsection 9 herein. 11. It is recognized that special projects may require a term to complete the associated works for the project which would be longer than the term of this agreement. These special projects shall require a separate agreement between the parties to cover the term of the project and require the support of relevant parties. THIS MEMORANDUM OF UNDERSTANDING dated this day of 2010. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor Clerk NOTTAWASAGA VALLEY CONSERVATION AUTHORITY CAO /Secretary- Treasurer CA& Page 86 of 108 5a) - Correspondence dated December 10, 20... SEVERN SOUND ENVIRONMENTAL ASSOCIATION Executive Director Page 87 of 108 5a) - Correspondence dated December 10, 20... Schedule "ill Oration #1 -Status Quo & Associated Costs ProaramalServices Pro rvi In Planning - Regulations and Plan $18,771 Regulatory Enforcement $0 ( covered within planning) Source Water Protection $0 ( covered by Prov. Grant.) SSEA lead Flood and Erosion Hazard Management $10,238 Healthy Waters (Stewardship/fishedes habitat protection) $15,912 Forestry Services ( Forest plans, tree planting, trees Ontario) $6,875 Environmental Monitoring ( report cards, watercourse, forest, wetland health monitoring) $13,217 Groundwater Monitoring $0 (included in Env. Monitoring, SSEA lead Conservation Land Acquisition/Management i$8,508 Engineering and Technical support ( including Hydro geological) $10,632 Education Services $1,395 Sustainability Plan Implementation $0 ( Implemented via Planning and Stewardship programs) Administration/Operations $15,6.19 Special Projects ( Bass lake report Card and Oro - Moraine report Cards covered under above prorjrams via eneral le $0 Total cost $101,167 Total Program Value estimate see attachment 1 $323,000 SSEA Operations/Administration $23,797 Healthy Streams _ $ 0 (included in other agr.) FCM Sustainability Plan Separate implementation committee approach nothing from SSEA, Tributary Monitoring -Hog, Sturgeon, Coldwater $ 0 (Incl. in other agr.) Beach Monitoring -with Simcoe County District Health Unit ., $ 0 (InCI in other agr.) Source Water Protection $ 0 (covered by Prov. Grant) Ontario Early Action Drinking Water Stewardship $ 0 (Incl. through other agr.) Well Aware $ 0 (Incl. through other agr.) Plan Input and Review Cost recovery based on SSEA charges Provincial Groundwater Monitoring Network $ 0 (covered by Prov. grant) Special Projects As determined separately Page 88 of 108 5a) - Correspondence dated December 10, 20... Option #2 — Proposed MOU & Associated Costs og rarniSer vice Cost (cost and % apportionment of current Program) NVCA General Benefittina * ( see NVCA Plannlna Proaram -Staff Expertisl Monitoring and data needs attached) Fisheries Habitat protection-level 2 DFO agreement $3,978 25 % ?? Planning — Regulations and Plan Review, $18,771 100% _ Engineering and Technical Services $10,632 100% Source Water Protection watershed basis $0 Flood and Erosion Hazard Management $10,238 100% Forest management —Plan Review only $1,031_ �15% ? ?L Environmental monitoring — in support of planning and regulations $6,609 150% Education Services —Tiffin Centre $1,395 100% Admin- Operation il Su ort $15,619 100% Land Maintenance — Dalston Wetland Complex $4,254 50 % ?? Ground Water Management, (hydro geological technical support, new program area for 2011 budget high degree of uncertain $4,000 ?? MOU/ special benefitting program, Admin. costs (new area) difficult to $10,000 ( start up 2011)) estimate ?? $2,000 annual cost Total est /mate $86,527 Special Benefittinn (optional) ( current value see Dec 9 2010 Council resentatlon attached Special benefitting programs to be endorsed by Council with separate T agreement Healthy Waters — (Bass Lake stewardship, water quality/ erosion control, $5,000- $25,000? fisheries habitat protection, ( current value approx. $30,000 per year) Forestry Services Forest Management - Trees Ontario Grant and Forest Management Plans project to directly market Forest mngt Plans and Trees Ont, grant projects, subject to detail. current value $7- $10,000??) $5,000 to $20,000 Environmental Monitoring —Report Cards -Bass Lake, Oro Moraine, Severn Watersheds current value -- $70,000 $15,000 to $20,000 Hydro geological study ( ground water mngt.)( current value $7 to$14 000 ?) $ 0 to $20,000 Land Acquisition/Management difficult to estimate ?? Total Optional Cost $25,000 to $85,000?? Value of 2010 special Benefitting projects covered under general benefitting programs approx. $114,000 to $124,000 r. '6 Page 89 of 108 5a) - Correspondence dated December 10, 20... SEA See By-law 2009 -040 Operations/Administration Support $23,797 Healthy Streams $ 0 (Inc. through other agts) Environmental monitoring - Tributary —Hog, Sturgeon, Coldwater $ 0 (Inc. through other agts) Beach Monitoring —with Simcoe County District Health Unit $ 0 (Inc. through other agts) Source Water Protection — watershed basis $0 (covered by Prov. grants) Ontario Early Action Drinking Water Stewardship $0 Well Aware $ 0 Provincial Groundwater Monitoring Network $ 0( covered by prov grants) Admin — Initial start up/data sharing $ 6000 Special Be eflttl Special benefitting programs to be endorsed by Council with separate agreement Healthy Waters - including Stewardship and Fisheries Habitat $ 0 Oncl. in current a r. Forestry Services Forest Management - General stream water quality im rovement lantin s $0 Environmental Monitoring — General Stream Monitoring (Lead: SSEA)', Reports Cards aoint with NVCA 0 Land Ac uishion/Mana ement As determined Sustainability Plan Implementation Separate implementation committee & cost to be annrou ed Plan Input and Review Cost recovery based on SSEA charges '" C ?7 Page 90 of 108 5a) - Correspondence dated December 10, 20... Option #3 —Revert to NVCA and SSEA watershed boundaries for Services & Associated Costs NVCA Planning — Regulations and Plan Review $18,771 Regulatory Enforcement $0 ( covered within planning) Source Water Protection $0 ( covered by Prov. Grant.)' SSEA lead Flood and Erosion Hazard Management $10,238 Healthy Waters (Stewardship/fisheries habitat protection) $15,912 Forestry Services ( Forest plans, tree planting, trees Ontario) $6,875 Environmental Monitoring ( report cards, watercourse, forest, wetland health monitoring) $13,217 j Groundwater Monitoring $0 (included in Env. Monitoring, SSEA lead Conservation Land Acquisltion/Management $8,508 Engineering and Technical support ( including Hydro geological) $10,632 Education Services $1,395 Sustainability Plan Implementation Administration/Operations $0 ( implemented via__ Planning and Stewardship $15,619 _ Special Projects ( Bass lake report Card and Oro- Moraine report Cards covered under above programs via general levy) $0 Total cost $ 101,167 Total Program Value estimate see attachment 1 $323,000 Note: Township staff was advised of the following by the NVCA staff: See Option # 1 for cost breakdown by program for a total cost to Municipality of $101,167, Total 2010 NVCA services value estimate in Severn Sound portion is $323,000. See the Dec. 9"' 2009, 2010 NVCA Budget presentation to Oro-Medonte Council, Summary of Services table. However given that Option #3 proposes to reduce the NVCA jurisdiction over the Severn Sound watershed lands, clarification that these costs would be reduced will need to be clarified. W Page 91 of 108 5a) - Correspondence dated December 10, 20... SSEA SSEA Operations/Administration $29.490 (2011) $35,182 (2012) $ 38,598 (2013) $40,528 (2014) Healthy Streams $ 0 FCM Sustainability Plan Separate implementation committee approach nothing from SSEA Tributary Monitoring —Hog, Sturgeon, Coldwater $ 0 Beach Monitoring —with Simcoe County District Health Unit $ 0 Source Water Protection $ 0 (covered through grants) Ontario Early Action Drinking Water Stewardship $ 0 Well Aware $ 0 Plan Input and Review $ 0(cost recovery as requested Provincial Groundwater Monitoring Network $ 0 (cover through grants) Special Projects As determined separately As this option proposes the jurisdiction to be based on the watershed boundaries which would remove the NVCA programs and services from the Severn Sound watershed, additional costs would be associated with the provision of these services to these residents. At this time, the Township has not completed a formal tendering process to determine the services and costs from an alternate provider (SSEA, consultant, CA); however an anticipated cost for these services would be a range of $ 60,000. Should this option be considered the preferred option by all parties, a detailed cost estimate would be secured for consideration by Council. , V. 9 Page 92 of 108 5a) - Correspondence dated December 10, 20... Schedule "2" Township Annual Report Submission Parties to submit brief summary letter for Township of Oro - Medonte Council review which details in bullet point format the specific program /service and the costs to provide that service. The summary is required to be completed and submitted to the Township by November 1 of each year and is intended to summarize the costs and projects at that date. It is recognized that projects will be ongoing and may not be completed and will therefore be indicated as in progress in the yearly summary. Page 93 of 108 5a) - Correspondence dated December 10, 20... Schedule "3" - Data Sharing Protocol Listed below is the current data available from the NVCA and the SSEA for the Township of Oro- Medonte: NVCA NVCA—Watercourses (including stream temperature) NVCA_Landuse 2008_Landuse_Draft2 DTM Data DIEM Data 2m Contours Slope Grid Hillshade ArcHydro Network Flow accumulation Grid Flow Direction Grid Catchments Subwatersheds Fisheries Management Unit Monitoring Site locations Generic Regulation Hazard Line Generic Regulation Slope Hazard Generic Regulation Estimated Flood Hazard Generic Regulation Meander Belt Hazard Generic Regulation Wetland Hazard HEC RAS data for estimated floodplain modeling NVCA Wetlands Ponds NVCA Lands Oro Moraine Boundary Stream Health 2002 Ortho Imagery Woodlands Culverts Barriers Urban Tree Planting Sites Healthy Water Sites Agriculture Resource Inventory Mapping Natural Riparian Areas Interior Forest SWP data (not sure yet what can/will be shared) **** Rainfall Data Temperature Data SSEA SSEA drainage layer SSEA temperature stations SSEA landuse (based on 2008 orthos) DTM data from County of Simcoe SSEA Drainage- corrected DEM Contours generated from DEM Slope grid generated from DEM Hillshade generated from DEM ArcHydro Network Flow accumulation grid Flow direction grid Catchments Subwatersheds Monitoring site locations Wetland layer from NRVIS Pond layer from NRVIS 2002, 2008 ortho imagery SOLRIS woodlands SSEA Culverts layer SSEA Barriers Agricultural crop system available from SSEA landuse layer SSEA Riparian vegetation SSEA interior forest (generated for loom or 200m) SWP data for the Severn Sound SPA portion of the Township is being shared as data sharing agreements allow C31 Page 94 of 108 Snow Survey Data Monitoring: benthic macroi nverteb rates, stream temperature and baseflow: •Severn Sound Headwaters was sampled in 2008 and will be sampled next in 2013 •Willow Creek was sampled in 2009 and will be sampled next in 2014 • 2008 - the Severn Sound Headwaters in Oro - Medonte - 7 stations monitored *2008 Severn Sound in Oro - Medonte - 6 stations monitored as part of the Bass Lake watershed report card •2009 Willow Creek in Oro-Medonte had 8 stations monitored • 2010 monitoring in Oro-Medonte is anticipated to include approx 10 stations monitored for stream temperature and baseflow as part of efforts directed towards the Oro Moraine report card •In total NVCA has monitoring data at 27 stations historically in Oro - Medonte for stream temperature, 22 stations for benthic macroinvertebrates and 14 stations for baseflow Fish Sampling data 5a) - Correspondence dated December 10, 20... SSEA Stream benthos station data Fish community data from MNR &DFO studies Bass Lake beach quality data (with Health Unit) Bass Lake water and sediment quality data SSEA Stream water quality data (PWQMN) SSEA Groundwater monitoring data (PGMN) In addition, additional data available to all parties currently includes: Leo /OGDE and County of Simcoe data. Data identified in Schedule to be shared between parties subsequent to execution of agreement. New data and data revisions /updates to be shared between parties on a bi- annual basis (April and October) or at time of completion of specific project. Associated costs and timing for the sharing of data For SSEA, sharing of data would begin on signing of MOU with the understanding that Oro-Medonte would continue with the SSEA membership. Preparation of some datasets would require separate work by SSEA which would be costed as a special project. The costs of this special (one -time) project are estimated at $6,000 (noted above in Option #2). Thereafter, the annual sharing of data (as datasets are completed) would be part of the annual /semi-annual data sharing. Provided that Oro - Medonte is a member of the SSEA, there will be no charge forthese data updates. The one -time up4ront data preparation for sharing project would begin on signing of the MOU. Initial data sharing would be completed by April 30, 2011. Cocvright of data for sharing For SSEA, In most cases, the OGDE data - sharing agreements and data - sharing agreements with other project partners would apply. SSEA data (i.e. generated by SSEA) will be subject to the SSEA data - sharing Agreement signed by both parties as applicable. SSEA cannot disclose third -party information. 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Page 103 of 10 8 b/ / k W� k D� /k l> M3 \ cc /k ELL k k�k �&� /ƒ /22(n@mo0 / (D � ° =\��a� R \ e $ f�� §=Ea �g 2`2 2� ifk$Rk�$& =\% /kkk\k�2§ /2 k /� ®. >e�o- a2 :ote�e_ggceee =[b= J53p \§�- $ /22RJ�oj�kR kdt�/ o ka ƒ � CU 0) G \ � tw_ � EI&�2 � \ 0 o E E7 2 7 t m _\ mom= 7 $ � k k 2 § . . k k k / k £ R \ 2�$ kmE LA k -mot GE, / /�fƒ §Rt12 kk� ƒkJ� /k i w \f66�¥ 3 2 12§ e � ® /f � § � 7 5 0 & ~ S 2 f < & w � J ®2 § ~� k j// \ \\ k � © g / � { 2 0 / 7 � 2 t J \ �� < 2 @7 o Ir (1) » 2��k [(J Page 103 of 10 8 o » 2��k 0 8 5a) - Correspondence dated December 10, 20... 141ic,K "'t)— �pBAW q D STAFF REPORT Date: September 17, 2010 No: 08/10 To: Chair Benotto and Members of the Board of Directors From: Wayne R. Wilson, B.Sc., CAO /Secretary- Treasurer Subject: MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN: THE TOWNSHIP OF ORO- MEDONTE, NVCA AND SEVERN SOUND ENVIRONMENTAL. ASSOCIATION (SSEA) FOR THE SEVERN SOUND WATERSHED LANDS RECOMMENDATION: • That the NVCA Board receives the proposed Oro - Medonte, NVCA and SSEA MOU report of the CAO /Secretary- Treasurer, dated Sept. 17, 2010; • That the NVCA support option 2 as recommended by the Township of Oro- Medonte Council; • That staff be directed to confer with the NVCA's solicitor regarding the implementation of the Board of Director's recommendation (option 2); • That staff be directed to monitor and assess the effectiveness of the MOU implementation and report back to the NVCA Board of Directors for direction prior to renewing the MOU (September 1, 2012) BACKGROUND: NVCA, Oro - Medonte, and SSEA staff have been directed by their respective Boards and Council to develop a joint staff report describing service delivery options via an MOU for the Severn Watershed portion of Oro - Medonte. In 2003, at the request of Oro - Medonte Council, the Severn portion of Oro - Medonte was added to the NVCA's area of jurisdiction, duly approved by the NVCA Board of Directors and the Province of Ontario. Oro - Medonte's Council is currently requesting clarification of NVCA roles, including amending the funding model to include general benefitting (obligatory) programs, and special benefitting (optional) program services - such as stewardship, tree planting, and environmental monitoring. This request has been primarily driven by the unique nature of the Severn watershed portion of these lands, as the SSEA also provides conservation services especially in the stewardship and source water protection area. Page 104 of 108 5a) - Correspondence dated December 10, 20... Wayne Wilson's report to Board of Directors 08/10 MOU between NVCA, SSEA and Oro - Medonte Page 2 of 4 Oro - Medonte has requested that clarification of the conservation services describing who does what, for what cost, including general benefitting and special benefitting, optional programs and services, be defined in a Memorandum of Understanding (MOU). Consequently, staff of all three partners have committed to developing a MOU describing options for the delivery of conservation services in the Severn portion of Oro - Medonte. For a more complete history and copy of the proposed MOU and supporting details, including the three service delivery options, please refer to attachment 1, the MOU report prepared by Andria Leigh Director of Development Services, Township of Oro - Medonte with input from SSEA and NVCA staff. Note, NVCA staff generally support the accuracy of the MOU report authored by Andria Leigh with one exception concerning Option 3. Option 3 of the report should clarify that this option would have NVCA's area of jurisdiction removed from the Severn portion of Oro - Medonte, ( revert back to the pre 2003 service delivery model). This would require amendment to the current Conservation Authorities regulation by the Province of Ontario. The report also suggests that option three "cost for these services would be a range of $60,000 ". It is noted in the report that this cost estimate has not been supported by a formal tendering process. In my opinion the cost for option three would be at least $101,167, the current cost for the service provided by NVCA. The NVCA service delivery includes access to; Provincial grants, NGO partnerships and user fees, and includes shared access to the full range of professional staff at the NVCA. The cost may in fact be significantly higher than $101,000 as estimated in the MOU report.. Oro - Medonte Municipal Council Direction On September 8, 2010 the Township of Oro — Medonte voted in favor of option 2 (see attachment No. 1). Option 2 includes both core /general benefitting programs services for an estimated $86,527 and special benefitting, optional services for an estimated cost of $25,000 to $85,000. subject to Oro - Medonte approval. Please note that under option 2 there is an additional levy to Oro - Medonte of $10,000 to cover costs associated with starting and administering this new budget model. In future years the MOU administration cost has been estimated at $2,000. Note - some Board members have suggested that this may be too low and should be closer to $4,000. Staff will need to monitor the agreement carefully to better estimate the cost of all portions of this agreement, including both general and special benefitting program areas. a� Page 105 of 108 5a) - Correspondence dated December 10, 20... Wayne Wilson's report to Board of Directors 08110 MOU between NVCA, SSEA and Oro - Medonte Page 3 of 4 NVCA Decision Considerations The following is a summary of decision making points provided for consideration of option 2, the Municipality of Oro - Medonte's preferred option. 1. Q -Is the MOU option #2 consistent with the Conservation Authorities Act? Consideration: In my opinion option #2 is consistent with the intent of the CA Act, however, I must point out that the NVCA Solicitor has not been consulted on the proposed MOU. Staff thought it expedient to wait for the NVCA Board MOU review and direction, before seeking Solicitor advice. 2. Q - Will the MOU option #2 have a financial impact to the NVCA? Consideration: Option 2 will provide $86,527 of general benefitting levy compared to the current $101,167 this is a $14,640 reduction based on the 2010 budget year. It must be considered, however, that the special benefitting services (option 2, Appendix 1); i.e., Healthy Waters, Watershed report cards, forestry, etc.; would not be provided to Oro - Medonte unless under separate agreement for additional service fees to be negotiated annually. Furthermore, an additional MOU administration fee of $10,000 start up, and $2,000 to $4,000 annual fee is proposed in the general benefitting area. Over all I believe option 2 will not have a significant negative impact on the NVCA budget, and depending on the special benefitting projects agreed to, may have a positive financial effect. 3. Q - Will option 2 set a precedent enabling other municipalities to opt out of general benefitting programs, such as tree planting, stewardship etc.? Consideration: One could argue that the Sevem portion of Oro - Medonte is unique in geography (outside the historic Nottawasaga Watershed) and has additional conservation services provided by the SSEA; thus, it is not typical of the other NVCA municipal situations. There is no doubt, however, that some will see this as precedent setting and may argue for a shift away from the historic general benefitting funding model, toward a more optionallspecial benefitting funding model. In my opinion the later would have dire consequences for the NVCA's financial stability. 9 Page 106 of 108 5a) - Correspondence dated December 10, 20... Wayne Wilson's report to Board of Directors 08/10 MOU between NVCA, SSEA and Oro - Medonte Page 4 of 4 4. Q - Will option 2 provide a similar or improved level of environmental protection and stewardship services? Consideration: The general benefitting program areas, should provide a similar level of environmental protection for those core areas described as general benefitting. Depending on the level of special benefitting projects agreed to by the NVCA, SSEA and Oro - Medonte (e.g. environmental monitoring, report cards, forestry and stewardship projects, etc.), there may be more or less environmental protection and restoration services provided, as this will be optional and at the discretion of the Council of the day. Respectfully submitted by: Wayne R. Wilson CAO /Secretary- Treasurer Page 107 of 108 7a) - Being a By -Law to Confirm the Procee... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2010 -210 Being a By -Law to Confirm the Proceedings of the Special Council Meeting held on Monday, December 20, 2010. THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Special Council Meeting held on Monday, December 20, 2010, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 20TH DAY DECEMBER, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 108 of 108