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05 13 2010 AAC AgendaPage '4� �� Township of Proud Heritage, Exciting Future 1. ADOPTION OF AGENDA a) Motion to Adopt the Agenda TOWNSHIP OF ORO- MEDONTE ACCESSIBILITY ADVISORY COMMITTEE MEETING AGENDA COUNCIL CHAMBERS THURSDAY, MAY 13, 2010 9:30 AM Page 1 of 28 2. DISCLOSURE OF PECUNIARY INTEREST 3. ADOPTION OF MINUTES OF PREVIOUS MEETING: 3 -6 a) Accessibility Advisory Committee, minutes of meeting held on Thursday, August 27, 2009 4. PRESENTATIONS: None. 5. COMMUNICATIONS: 7 -20 a) Shawn Binns, Director of Recreation and Community Services, re: Accessibility Plan. b) Shawn Binns, Director of Recreation of Community Services, re: Strategic Facility Plan Update. 21 c) Correspondence from Glen Taber, dated May 5, 2010, re: Facility Review. 22 d) Correspondence from Nicola Charity, Simcoe County Association for the Physically Disabled, re: S.C.A.N. and S.C.A.P.D. Annual General Meeting, September 15, 2010. 23 -25 e) Shawn Binns, Director of Recreation and Community Services, re: AMO Alert No.: 09/067 dated September 28, 2009, AMO's Message to the Province: Accessibility and Municipalities at Risk with Initial Proposed Built Environment Standard. 26 -27 f) Correspondence from Madeleine Meilleur, Minister of Community and Social Services, received February 24, 2010, re: Update on Ministry's Progress. 28 g) Doug Irwin, Director of Corporate Services /Clerk, Memo dated May 7, 2010, re: 2010 Fall Meetings and Updated Procedural By -law. 6. ANNOUNCEMENTS 7. NEXT MEETING DATE At the call of the Chair. Page 1 of 28 Page ADJOURNMENT a) Motion to Adjourn Page 2 of 28 3a) - Accessibility Advisory Committee, minutes of meeting &nb... �4 Township of Proud Heritage, Excitbke Future THE TOWNSHIP OF ORO- MEDONTE ACCESSIBILITY ADVISORY COMMITTEE MEETING MINUTES Council Chambers Thursday August 27, 2009 2006 - 2010 COUNCIL 1:43 p.m. Present: Councillor Dwight Evans Bonnie MacDougall Shirley Paterson Glen Taber Regrets: Mayor H.S. Hughes Debbie Ball Staff Present: Shawn Binns, Director of Recreation and Community Services; Marie Brissette, Committee Coordinator 1. ADOPTION OF AGENDA a) Motion to adopt the agenda. AAC090827 -01 Moved by Glen Taber, Seconded by Bonnie MacDougall It is recommended that the agenda for the meeting of Thursday, August 27, 2009 be received and adopted. 2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None declared. Carried. Page 1 of 4 Page 3 of 28 3a) - Accessibility Advisory Committee, minutes of meeting &nb... 3. ADOPTION OF MINUTES OF PREVIOUS MEETING: a) Minutes of March 2, 2009. AAC090827 -02 Moved by Bonnie MacDougall, Seconded by Shirley Paterson It is recommended that the minutes of the of the Accessibility Advisory Committee meeting held on Monday, March 2, 2009 meeting be adopted as printed and circulated. Carried. 4. PRESENTATIONS: 4�K�]. ��i. I. ��i.1�1�1Ly_�. iC�1►�� a) Correspondence dated August 7, 2009, The Simcoe County Association for the Physically Disabled, re: Next SCAN Meeting & S.C.A.P.D. Annual General Meeting - September 22, 2009. AAC090827 -03 Moved by Glen Taber, Seconded by Shirley Paterson It is recommended that the correspondence dated August 7, 2009, The Simcoe County Association for the Physically Disabled, re: Next SCAN Meeting & S.C.A.P.D. Annual General Meeting - September 22, 2009, be received. Carried. b) Correspondence dated June 12, 2009, Ministry of Community and Social Services Ontario, re: Ontario Launches Review of Accessibility Legislation. ACC090827 -04 Moved by Bonnie MacDougall, Seconded by Glen Taber It is recommended that the correspondence dated June 12, 2009, Ministry of Community and Social Services Ontario, re: Ontario Launches Review of Accessibility Legislation, be received. Carried. Page 2 of 4 Page 4 of 28 3a) - Accessibility Advisory Committee, minutes of meeting &nb... c) Shawn Binns, Director of Recreation and Community Services, re: Draft Accessibility Plan 2009. AAC090827 -05 Moved by Shirley Paterson, Seconded by Bonnie MacDougall It is recommended that 1. Accessibility Advisory Committee that the Draft Accessibility Plan 2009 presented by Shawn Binns, Director of Recreation and Community Services, be received. 2. That the Draft Accessibility Plan 2009 be adopted in principle. 3. And That the Draft Accessibility Plan 2009 be forwarded to Council for their consideration. Carried. d) Marie Brissette, Committee Coordinator, Draft Accessibility Standards for Customer Service Policy and Procedures. AAC090827 -06 Moved by Glen Taber, Seconded by Shirley Paterson It is recommended 1. That the Draft Accessibility Standards for Customer Service Policy and Procedures presented by Marie Brissette, Committee Coordinator, be received 2. And That an updated version of the Draft Accessibility Standards for Customer Service Policy and Procedures be reviewed by the Senior Management Team prior to being forwarded to Council for their consideration. Carried. ANNOUNCEMENTS NEXT MEETING DATE To be determined as required. Page 3 of 4 Page 5 of 28 3a) - Accessibility Advisory Committee, minutes of meeting &nb... 8. ADJOURNMENT a) Motion to adjourn. AAC090827 -07 Moved by Glen Taber, Seconded by Shirley Paterson It is recommended that we now adjourn at 3:03 p.m. Councillor Evans, Chair Marie Brissette, Committee Coordinator Shawn Binns, Director of Recreation and Community Services Carried. Page 4 of 4 Page 6 of 28 5a) - Shawn Binns, Director of Recreation and Community Services, ... 9; Township of Proud Heritage, Exciting Future 2009 ACCESSIBILITY PLAN 2009 Accessibility Plan Township of Oro - Medonte Page 1 of 14 Page 7 of 28 5a) - Shawn Binns, Director of Recreation and Community Services, ... Table of Contents (Page 2) Executive Summary 3 Objectives of the Plan 4 Municipality 4 The Accessibility Advisory Committee 5 Barriers 6 Customer Service Standard 7 Information and Communication 8 Built Environment 8 Employment 8 Transportation 9 Barrier Identification Methodology 9 Recent Initiatives 9 Council Commitment to Accessibility Planning 10 Consultation Activities 10 Review and Monitoring Process 11 Communication of the Plan 11 Schedule 1 12 2009 Accessibility Plan Township of Oro - Medonte Page 2 of 14 Page 8 of 28 5a) - Shawn Binns, Director of Recreation and Community Services, ... Executive Summa The purpose of the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) is to achieve accessibility with respect to goods, services, facilities, employment, buildings, structures and premises by January 1, 2025. The AODA consists of the following accessibility standards: Customer Service, Information and Communication, Employment, Built Environment, and Transportation. All standards, with the exception of Transportation, apply to the Corporation of the Township of Oro - Medonte (the Township). The Transportation standard will only apply to organizations that are in the business of providing passenger transportation services in the public and private sector. The AODA was developed to assist organizations in both the public and private sector in identifying barriers to accessibility. Even though the AODA received Royal Assent on June 13, 2005 and is now the law, the planning requirements of the Ontarians with Disabilities Act, 2001 (ODA) remain in force until the Act is repealed. Under the ODA, all municipalities have a legal obligation to prepare annual accessibility plans. The ODA specifies that municipalities must consult with people with disabilities in preparing their accessibility plans. Municipalities of 10,000 or more residents are required to establish local accessibility advisory committees, and a majority of their members must be people with disabilities. These municipalities must consult with the committees as they prepare their plans. This document represents an accessibility plan for the 2009 year as prepared by Township staff in consultation with the Township's Accessibility Advisory Committee (AAC). The Accessibility Plan describes the measures the Township has taken in the past, and the measures that the Township will take in the future to identify, remove and prevent barriers to people with disabilities who use the facilities and services of the Township. The Township is required to submit an updated Accessibility Plan to the Ministry of Community and Social Services by September 301" each year and the Council approved plan is posted on the Township's website. The Corporation of the Township of Oro - Medonte is committed to the identification and removal of barriers, as well as the prevention of new barriers, for persons with disabilities in the year ahead. With continued association with the AAC and staff, the Township can improve equal access to the Township's goods and services for people with disabilities. 2009 Accessibility Plan Township of Oro - Medonte Page 3 of 14 Page 9 of 28 5a) - Shawn Binns, Director of Recreation and Community Services, ... Objectives of the Accessibility Plan The objectives of the AAP are to: 1) Review previous efforts to identify, remove and prevent barrier to people with disabilities (Recent Initiatives). 2) Describe the process that the Township will use to identify, remove and prevent barriers to people with disabilities in the future. 3) List the facilities, policies, procedures, practices, and services that the Township will review in the coming year to identify barriers to people with disabilities. 4) Account of the measures that the Township will take in the coming year to identify, remove, and prevent barriers to people with disabilities (listed in priority) and in conjunction with the Accessible Customer Service Standard's requirements. 5) Identify the means in which the Township will make the accessibility plan available to the public. Municipality The Township of Oro - Medonte 148 Line 7 South P.O. Box 100 Oro, ON LOL 2X0 (705) 487 -2171 Oro - Medonte is a diverse and beautiful community with a central location in Ontario. A community with a population of 20,031, Oro - Medonte covers a land area of 61,000 hectares, stretching from the westerly border with Barrie, the southerly border with Lake Simcoe, the easterly border with Orillia and Severn Township and the northerly border shared with Tay and also Severn Townships. Oro - Medonte prime location provides residents and visitors alike with the riches of rural life and the convenience of a short drive to Barrie, Orillia and the Greater Toronto Area. Oro - Medonte is accessible by: - Provincial Highways 11, 12 and 400 and County of Simcoe road systems - The Lake Simcoe Regional Airport operated by the municipalities of Oro- Medonte and Barrie is located in Oro - Medonte - The Canadian Pacific Rail line, which passes through the Township of Oro - Medonte as it travels from Toronto to Vancouver. - The Lake Country Oro - Medonte Rail Trail between Barrie and Orillia - Lake Simcoe, which borders the Township to the South. 2009 Accessibility Plan Township of Oro - Medonte Page 4 of 14 Page 10 of 28 5a) - Shawn Binns, Director of Recreation and Community Services, ... Oro - Medonte's natural beauty, strategic location, excellent quality of life and progressive municipal government have made us one of the fastest growing rural, family- oriented municipalities in Ontario. Oro - Medonte has a very large land base and contains within it many settlement areas. These the following is a list of the settlement areas in Oro - Medonte: Craighurst Moonstone East Oro Oro Station Edgar Prices Corners Forest Home Rugby Guthrie Shanty Bay Hawkestone Sugar Bush Horseshoe Valley Warminster Jarratt The Accessibilitv Advisory Committee The AODA commands that municipalities with populations greater than 10,000, including the Township, form an Accessibility Advisory Committee (AAC). The AAC must be made up of at least 51 % of persons with disabilities. The committee's role is to develop and prepare an Annual Accessibility Plan (AAP). The Township is required to submit this Accessibility Plan to the Ministry of Community and Social Services, Accessibility Directorate by September 30 of each year. These plans must be made available to the public. Annual Accessibility Plans identify which action the Township used in the past year as well as future plans to identify, remove and prevent barriers confronting people with disabilities. Additionally, the AAC must: a) advise council about the requirements and implementation of accessibility standards and the preparation of accessibility reports and such other matters for which the council may seek its advice; b) review in a timely manner the site plans and drawings described in section 41 of the Planning Act that the committee selects; and c) perform all other functions that are specified in the regulations. 2005, c. 11, s. 29(4). (Source: Accessibility for Ontarians with Disabilities Act, 2005, S.O.2005, c.11,s.28). The AODA defines the role of the AAC as to advise Township Council on the requirements and the implementation of the AODA standards and the preparation of the AODA standards reports. The Township will have to file its first accessibility report concerning the Accessible Customer Service Standard in January 2010. 2009 Accessibility Plan Township of Oro - Medonte Page 5 of 14 Page 11 of 28 5a) - Shawn Binns, Director of Recreation and Community Services, ... Accessibility Advisory Committee Members Councillor Dwight Evans Bonnie MacDougall Glen Taber Shirley Paterson (Dmytruk) Shawn Binns Marie Brisette Chairperson Resident Resident Resident Director, Recreation and Community Services Committee Coordinator Barriers A "barrier" is anything that prevents a person with a disability from fully participating in all aspects of society because of his or her disability, including a physical barrier, and architectural barrier, an informational or communications barrier, an attitudinal barrier, a technological barrier, a policy or a practice. An example of each type of barrier is shown below: Barrier Type Example Physical A door knob that cannot be operated by a person with limited upper - body mobility and strength. Architectural A hallway or door that is too narrow for a wheelchair or scooter. Informational Typefaces (fonts) that are too small to be read by a person with low vision. Communicational A website that is not accessible to people who are blind. A person who talks loudly when addressing a person who is deaf. Attitudinal A receptionist who ignores a customer in a wheelchair. Technological A paper tray on a laser printer that requires two strong hands to open. Policy /Practice A practice of announcing important messages over an intercom that people with hearing impairments cannot hear clearly. 2009 Accessibility Plan Township of Oro - Medonte Page 6 of 14 Page 12 of 28 5a) - Shawn Binns, Director of Recreation and Community Services, ... Customer Service Standard The Accessible Customer Service Standard regulations were approved by the Lieutenant - Governor and came into force on January 1, 2008. The Accessibility Standards for Customer Service, Ontario Regulation 429/07 requires that the Township establish policies, procedures and practices on the provision of goods and services to people with disabilities. Additionally, all staff (including volunteers and other third parties who work on behalf of the Township) must have mandatory customer service training about the provision of the Township's goods and /or services to persons with disabilities. Every person who participates in the development of the Township's policies, practices and procedures governing the provision of goods or services to members of the public or other third parties must receive customer service training as well. The following is a summary of the fourteen (14) requirements of the Accessible Customer Service Standard for the Township (Source: Accessible Customer Service Standard, Ontario Regulation 429/07, p. 12 — 13): The following requirements of the customer service standard apply to all providers that are covered by the standard. If you are a provider, you must: 1. Establish policies, practices and procedures on providing goods or services to people with disabilities. 2. Set a policy on allowing people to use their own personal assistive devices to access goods and services and about any other measures the Township offers (assistive devices, services, or methods) to enable them to access your goods and use your services. 3. Use reasonable efforts to ensure that policies, practices and procedures are consistent with the core principles of independence, dignity, integration and equality of opportunity. 4. Communicate with a person with a disability in a manner that takes into account his or her disability. 5. Train staff, volunteers, contractors and any other people who interact with the public or other third parties on your behalf on a number of topics as outlined in the customer service standard. 6. Train staff, volunteers, contractors and any other people who are involved in developing your policies, practices and procedures on the provision of goods or services on a number of topics as outlined in the customer service standard. 7. Allow people with disabilities to be accompanied by their guide dog or service animal in those areas of the premises you own or operate that are open to the public, unless the animal is excluded by another law. If a service animal is excluded by law, use other measures to provide services to the person with a disability. 8. Permit people with disabilities who use a support person to bring that person with them while accessing goods or services in premises open to the public or third parties. 2009 Accessibility Plan Township of Oro - Medonte Page 7 of 14 Page 13 of 28 5a) - Shawn Binns, Director of Recreation and Community Services, ... 9. Where admission fees are charged, provide notice ahead of time on what admission, if any, would be charged for a support person of a person with a disability. 10. Provide notice when facilities or services that people with disabilities rely on to access or use goods or services are temporarily disrupted. 11. Establish a process for people to provide feedback on how you provide goods or services to people with disabilities and how you will respond to any feedback and take action on any complaints. Make the information about your feedback process readily available to the public. Public Sector organizations must also: 1. Document in writing all policies, practices and procedures for providing accessible customer service and meet other document requirements set out in the standard. 2. Notify customers that documents required under the customer service standard are available upon request. 3. When giving documents required under the customer service standard to a person with a disability, provide the information in a format that takes into account the person's disability. The Township must be in compliance with the Accessible Customer Service Regulations by or before January 1, 2010. Other Standards Reauired By the AODA Information and Communication: The Information and Communication Standard includes information processing and communication and could include publications such as brochures, ads, reports, software applications and web sites. Currently, the Information and Communication Standards Development Committee (IC -SDC) are reviewing the initial proposed Information and Communication Standard. This standard is estimated to be legislated by the summer of 2009. Built Environment: The Built Environment Standard will address all elements of the built environment in both indoor and outdoor spaces including access, egress, circulation, parking, signage, and security. This standard is in the process of being developed and is estimated to be legislated by late 2009. Employment: The Employment Standard will address accessibility issues regarding the hiring and retaining of employees such as employment practices, policies and processes that exclude people with disabilities from getting and maintaining employment. Barriers include: interview practices, inaccessible workstations and workplace practices, policies 2009 Accessibility Plan Township of Oro - Medonte Page 8 of 14 Page 14 of 28 5a) - Shawn Binns, Director of Recreation and Community Services, ... and training. The Employment Standard is in the process of being developed and is estimated to be legislated by late 2009. Transaortation: The Transportation Standard is a sector - specific standard. This standard will apply only to organizations that are in the business of providing passenger transportation services in the public and private sector, e.g. fixed route and public transit services, taxi services and school transportation. This standard is in the process of being developed and is estimated to be legislated by the summer of 2009. The standards will be created for the purpose of identifying, removing and preventing barriers to persons with disabilities. Persons with disabilities and representatives of government, industries and sectors of the economy will be involved in the development of standards. The development of accessibility standards and adherence to them will be in stages. Unlike the ODA requirements, the AODA Standards will apply to public, broader public and private sectors of Ontario. As the Township is a government organization, it is required to file accessibility reports to the province, based on the requirements of each standard. Barrier Identification Methodology — In 2009 AECOM Canada Architects Ltd. conducted building condition audits on the Oro - Medonte Community Arena and the eight municipally owned community halls. The audits which formed part of the Strategic Facility Plan reviewed the facilities and provided recommendations, cost estimates and phasing for enhanced accessibility to these facilities. The recommendations coupled with the facility assessments conducted by the AAC in 2008 plan and recommendations for policies have been compiled to provide prioritization (Schedule 1). Priority A —within 12 months Priority B — 1 - 2 Years Priority C - 3 - 5 Years Recent Initiatives • Township Offices — Fully Accessible Customer Service Area and Accessible Washrooms • 5 staff trained as Accessibility Standards for Customer Service training facilitators • Completion of building condition audits which provided accessibility recommendations on Township Community Halls and Oro - Medonte Community Arena and development of the Draft Strategic Facility Plan • Customer Service Survey conducted throughout the Township to determine levels of service and identify and service barriers • Development of fully accessible playground concept and recreation area for Buffalo Springs Development in partnership with developer • Introduction of revised policies and procedures for inclusion in Recreation programs and Summer Camps, associated staff training • Accessibility Customer Service draft policies and procedure developed 2009 Accessibility Plan Township of Oro - Medonte Page 9 of 14 Page 15 of 28 5a) - Shawn Binns, Director of Recreation and Community Services, ... Establishment of Accessibility reserve fund to assist in funding facility accessibility upgrades Accessibility Advisory Committee participation in a number of workshops and training including: Simcoe County Accessibility Network Symposium A. M. C. T. O — Accessibility Workshop — Accessibility Standards for Customer Service S. C.A.P.D— Workshop Council Commitment to Accessibilitv Plannin People with disabilities represent a significant and growing part of our population. According to Statistics Canada, 1.85 million people in Ontario have disabilities which represent 15.5% of Ontario's population. Disability tends to increase with age. In two decades it is estimated that 20% of the population with have disabilities. Enhancing the ability of people with disabilities to live independently and contribute to the community will have positive effects on the future prosperity in Ontario. Improving accessibility is a shared responsibility. The ODA and the AODA require that the provincial and municipal governments and key public sector organizations review their policies, programs and services through the development of annual accessibility plans. Municipal government play a crucial role in the planning and development of our communities: in their streets, parks, public transit, libraries, social housing, ambulance services, public buildings and elections. Responsibilities, which include enforcing the barrier -free access requirements of the Ontario Building Code and implementing key accessibility considerations under the ODA and AODA, are crucial to realizing a vision of local communities that improve accessibility and mobility for their residents. The ODA and AODA builds on relationships and practices which currently exist among councilors, planners, builders and community groups to make municipalities more accessible to people with disabilities. The new legislative requirements provides standards that all organizations in the private and public sector, including the Township of Oro - Medonte, must follow to ensure that existing barriers for people with disabilities are removed over time and that no new barriers are created. Improving accessibility is a shared responsibility and the Township of Oro - Medonte wishes to demonstrate leadership in working with people with disabilities to create innovative approaches and solutions for an accessible community. Council appointed an Accessibility Advisory Committee to commence work on an Accessibility Plan for the Township of Oro - Medonte. 2009 Accessibility Plan Township of Oro - Medonte Page 10 of 14 Page 16 of 28 5a) - Shawn Binns, Director of Recreation and Community Services, ... Consultation Activities Input on this plan has been received from municipal staff and the members of the Accessibility Advisory Committee (AAC) Review and Monitoring Process Following the approval of the Accessibility Plan, staff will monitor the progress on the actions required in the plan, and will be reviewed as a reoccurring agenda item for the AAC. Minutes from the AAC are forwarded to Council, for review The plan will be updated on an annual basis, in consultation with the AAC and presented to Council for approval. Communication of the Plan Copies of this plan will be made available upon request from the Township office and on the Township website at www.oro - medonte.ca. Should a Braille copy be requested, the CNIB will be contacted to determine if the plan can be translated. As an alternative, an audio copy may be made available. Notice will also be placed in the Recreation and Community Brochure Seasonally on the availability of this plan. Key contact for this plan: Shawn Binns Director, Recreation and Community Services 148 Line 7 South Oro, On LOL 2X0 (705)487 -2171 sbinns @oro- medonte.ca 2009 Accessibility Plan Township of Oro - Medonte Page 11 of 14 Page 17 of 28 5a) - Shawn Binns, Director of Recreation and Community Services, ... SCHEDULE "1" 2009 ACCESSIBILITY PLAN —TOWNSHIP OF ORO- MEDONTE Recommendation Prioril Notes POLICIES Accessible Customer Service A Training provided to staff and Volunteers Accessible Customer Service A policies prepared, implemented, and incorporated into training Employment Standard B Review and revise policies in accordance with legislation once approved Built Environment Standard B Review and revise policies in accordance with legislation once approved Development Standards B Review and revise Review standards in conjunction with built environment Develop facility accessibility B Upon Development audit checklist Standards Completion Information and Communication B Review and revise standard policies in accordance with legislation once approved Oro - Medonte Community Arena Include enhanced signage A for designated parking spaces and access to elevator Barrier Free Dressing Room C Review based on Facility Plan and whether or not a new facility be constructed Review "New" Facility A To be done by AAC conceptual plan for appropriate layout AAC and Design Incorporate Built Env. Standards B Team in further detailed design of a new facility if this direction is taken 2009 Accessibility Plan Township of Oro - Medonte Page 12 of 14 Page 18 of 28 5a) - Shawn Binns, Director of Recreation and Community Services, ... Hawkestone Hall Designate parking area and A provide signage Paint nosings on stairs A Provide Exterior Lighting A Complete Lower Mirrors in bathrooms A B Barrier free power operator on front door Provide lift to basement C Review based on degree of facility use Jarratt Hall Designate parking area and A provide signage Eliminate drop between kitchen B area and concrete floor Include Modifications to ramp to C Review based on Meet current OBC and degree of facility use provide a power door operator Improve transitions to ramp A Complete Washrooms — Lower counters B Complete and change hardware Eady Community Hall Designate parking spaces and A provide signage Modify Ramp to meet current C OBC Include Ramp to stage C Review based on degree of facility use Modify counters and cabinetry C Review based on In basement degree of facility use Power operator installed on front C Door Provide lift to basement C Review based on degree of facility use Old Town Hall Designate parking spaces and A provide signage Include signage indicating ramp A At rear of facility Modify Ramp to comply to C Review based on Current OBC and add power degree of facility use Operator 2009 Accessibility Plan Township of Oro - Medonte Page 13 of 14 Page 19 of 28 5a) - Shawn Binns, Director of Recreation and Community Services, ... Edgar Community Hall Designate parking spaces and provide si na e A Provide hard surface from stalls To ramp C Review based on degree of facility use Enhance bathroom to be Accessible C Review based on degree of facility use Include power operator to exterior Door C Review based on degree of facility use Carley Community Hall Exterior ramp and power operator installed C Review based on degree of facility use Replace two bathroom stalls with accessible bathroom C Review based on degree of facility use *review heritage designation Crai hurst Community Hall Provide a barrier free portable Water dispensing system In the washroom for hand washing B Provide modifications to ramp And install power operator C Review based on degree of facility use Oro - Medonte Administration Office Re -paint designated stalls and provide Si na e B Provide for accessible curbing at rear of Facility B Lower Counters for Accessible Service A Completed Increase widths of washroom entrances A Completed Lower counters and hardware in bathrooms B Include power door operator on bathrooms A Completed Outdoor Spaces AAC to review regional and township Classification of park B 2009 Accessibility Plan Township of Oro - Medonte Page 14 of 14 Page 20 of 28 5c) - Correspondence from Glen Taber, dated May 5, 2010, re: Facil... Brissette, Marie From: Glen Taber [mailto:] Sent: May -04 -10 6:05 PM To: Brissette, Marie Subject: RE: SCAN Meeting Sept 2010 Hi Marie; I guess one matter I seem to be dwelling upon, is simlpy this. After having visited and reviewed the various community centres with regard to meeting requirements to accommodate various disabilities, I am wondering where we stand vis -a -vis assessing & determining priorities ( ie, which facility / facilities are being used and need improvements ), with regard to budgetting funds, hiring comsultants to prepare the necessary tender /contract documents, tendering to contractors (if the scale of work necessitates) and determining time frames for actually implementing some of all of the recommendations. I also suspect some of the facilities visited may be deemed not viable due to lack of sufficient use and could be demolished or put to another use. OR, on the other hand, may be if some improvements were to be made, use may increase !!! I've commmented in a rather lengthy manner, but I trust you may be able to understand what I am getting at. Looking forward to the SCAN meeting in September ....................cheers! Glen Taber Page 21 of 28 5d) - Correspondence from Nicola Charity, Simcoe County Associatio... Brissette, Marie Subject: SCAN Meeting Sept 2010 Subject: SCAN Meeting Sept 2010 Importance: High To: Simcoe County AAC's and SCAN Members From: SCAN Co- Chairs Albert Stein & Bruce Gennings Re: Simcoe County Accessibility Network (SCAN) Meeting Plans We are planning to have a meeting of the Simcoe County Accessibility Network (SCAN) in conjunction with the SCAPD Annual General Meeting scheduled for September 15, 2010 in Barrie. In preparation for this meeting, we want to ensure that the workshops /topics for the day are of interest to members of the Accessibility Advisory Committees and SCAN. Could you please take a few minutes to give us your thoughts about what would be relevant information for you at a meeting of Accessibility Advisory Committees and SCAN in Simcoe County? Please return this survey to ncharitv(Sscapd.on.ca or fax 705 - 737 -1874 by June 15, 2010. Thank you in advance, Nicola Charity The Simcoe County Association for the Physically Disabled (705)737 -3263 Ext. 232 ncharity(a%scapd.on.ca S.C.A.P.D. works towards making our community accessible for all citizens regardless of their physical ability. We support organizations and businesses to become inclusive, by identifying and removing barriers to participation. This email message (including attachments, if any) is intended for the use of the individual or entity to which it is addressed and may contain information that is,orivileged, ,oropnetary, confidential and exempt from disclosure. If you are not the intended recipient, you are notified that any dissemination, distribution or copying of this communication is strictly,orohibited. If you have received this communication in error, ,please notify the sender and erase this email immediately. A Please consider the environment before printing this email. Page 22 of 28 5e) - Shawn Binns, Director of Recreation and Community Services, ... Committee ofthe Whole meeting - October 7, 2009, 6. COMMUNICATIONS: a) AMO Alert No.: 09/067, dated September 28, 2009, re: AMO's Message to the Province: Accessibility and Municipalities at Risk with Initial Proposed Built Environment Standard. Motion No. CW091007 -7 Moved by Crawford, Seconded by Coutanche It is recommended that AMO Alert No.: 09/067, dated September 28, 2009, re: AMO's Message to the Province: Accessibility and Municipalities at Risk with Initial Proposed Built Environment Standard be received. That the Township of Oro - Medonte supports AMO's recommendations with respect to Accessibility and Municipalities at Risk with Initial Proposed Built Environment Standard. And That AMO, Premier Dalton McGuinty and MPP Garfield Dunlop be advised of Council's decision, under the Mayor's signature. Carried. 7. REPORTS OF MEM,1131�111S OF COUNCIL: a) Mayor H.S. Huger, re: Remembrance Day Se Agnew, Seconded by Evans s recommended that the verbal up to from Mayor H.S. Hughes, r Remembrance DaZ.nservation ceived. Carried. b) Lake Simcoe RegioAuthority, correspo ence dated Sept ember 23, 20 o the Lake Simc Region Conservation Authority's Anna Conservation Awards Ceremo ,Thursday, October 29, 2009. (No. CW091007 -9 by Coutanche, Seconded b new It is recommended that the co spondence dated September 23 009, Lake Simcoe Region Cons ation Authority, re: Invitation to t Lake Simcoe Region Consery on Authority's Annual Conserva ' n Awards Ceremony, Thursday ctober 29, 2009 be received; A hat Mayor H.S. Hughes and Coun Agnew be authorized to atte Carried. Page 5 of 15 Page 23 of 28 5e) - Shawn Binns, Director of Recreation and Community Services, ... r "i 0 As&odA;Dn of MwikapAitie�t of Ontario MEMBER COMMUNICATION To the attention of the Clerk and Council September 28, 2009 200 University Ave, Suite 801 Toronto, ON M5H 3C6 Tel.: (416) 971 -9856 1 Fax: (416) 971 -6191 E -mail: amo@amo.on.ca ALERT N °: 09/067 FOR MORE INFORMATION CONTACT: Petra Wolfbeiss , AMO Senior Policy Advisor (416) 971 -9856 ext 329 AMO's Message to the Province: Accessibility and Municipalities at Risk with Initial Proposed Built Environment Standard Issue: On July 14, 2009, the government released the initial proposed Accessible Built Environment Standard under the Accessibility for Ontarians with Disabilities Actfor public Review. The initial proposed standard sets out specific requirements for making the built environment in Ontario accessible, including all new construction. AMO is strongly encouraging municipalities to respond to the public review. The deadline to respond is October 16, 2009. Background: AMID continues to support the need for increased and improved accessibility for Ontarians in all aspects of community and civic life. AMO believes that since the enactment of the AODA four years ago, important advancements have been made in discussions on the key barriers to achieving accessibility for Ontarians with disabilities with respect to goods, services, facilities, accommodation, employment, buildings, structures and premises. AMO also appreciates the government's inclusive approach to the standard development process and at the same time appreciates the challenges associated with reaching "consensus" on issues in a process where common ground has not been clearly defined. Bearing this in mind, it is unclear the degree to which the initial proposed Built Environment Standard as written will improve accessibility for people with disabilities. It is important to note, that the financial burden and expectations the proposed standard places on municipalities will not only undermine the objectives of the Actand the potential for greater accessibility for all Ontarians, but conflict with the provincial objective of "Open for Business" The timelines, requirements and cost of implementing all of the requirements proposed in the standard may undermine Ontario's competitiveness. AMO will be providing a detailed response to the Built Environment Standard Development Committee and will be responding to the Minister Meilleur. Addressing key areas of concern related to the continued lack of harmonization across standards, the overall scope and applicability of the standard and the cost impact on municipalities if the standard is implemented as proposed, AMO's key recommendations are: Association of .�• j -2 Municipalities of Ontario Page 24 of 28 5e) - Shawn Binns, Director of Recreation and Community Services, ... 1. AMO is recommending that the Government adopt the proposed model for harmonization, The Case for Harmonization of AODA standards. 2. AMO is recommending that in the absence of financial support to municipalities to implement the AODA, the Province should reject retrofit requirements. In addition, the Government should conduct a thorough impact analysis on the economic implications of implementing the standard as proposed. 3. AMO recommends that if the standard is to include compliance when undertaking renovations, flexibility must be provided in recognition that in some cases compliance is not feasible. Rather than a specific definition for compliance, degrees of accommodation should be considered. However, prior to any acceptance of the standard into regulation, high minimum thresholds for compliance must be developed in consultation with the building sector and construction industry representatives. 4. AMO recommends that maintenance be removed from the proposed built environment standard as standards currently exist in municipal by -laws and provincial legislation such as the Highway Traffic Act. 5. AMO recommends that the technical requirements set out in the proposed standard be reviewed by industry experts prior to finalizing any aspects of the standard. AMO also recommends that the cost implications be understood by way of an impact analysis and that the cost implications be considered in timelines to implement as well as through appropriate provincial funding. 6. AMO recommends that administration responsibilities be significantly reduced and be integrated into existing Provincial government processes. And, that increased administrative costs and impacts resulting from implementation and compliance review of the standard be paid for by the provincial government. 7. AMO recommends in light of the potential province -wide financial impact of the proposed standard, further impact analysis is required to ensure that the Ministry is fully aware of the economic implications prior to the adoption of a regulation. Regarding the proposed harmonization model, AMO believes that if the government chooses to adopt the proposed harmonization model, many of the concerns, including the cost and human resource implications of implementing any and all of the proposed standards will be addressed and significantly mitigated. Action: AMO recommends that municipalities endorse The Case for Harmonization of the AODA Standards and include the model as a recommendation in your public review response to the initial proposed Built Environment Standard. AMO will continue to work with the government and municipalities to ensure the implementation of the AODA is fiscally responsible and manageable and to ensure the intent and objectives of the Act are achieved by 2025. This information is available in the Policy Issues section of the AMO website at www.amo.onxa. Association of ,�• 2 -2 Municipalities of Ontario Page 25 of 28 5f) - Correspondence from Madeleine Meilleur, Minister of Communit... Ministry of Community Minist4re des Services and Social Services sociaux at communautairesf Gv� Minister's Office Bureau de la Ministre Hepburn Block tdifice Hepburn Queen's Park Queen's Park Ontario w� Toronto ON M7A 1E9 Toronto (Ontario) WA 1E9 Tel.: (416) 325 -5225 T61.: 416 325 -5225 Far. (416) 325 -3347 T616c.: 416 325-3347 Dear Accessibility Advisory Committee Chairs and Members, A new year is upon us and is promising to be very productive as we work toward our goal of making the province accessible by 2025. I would like to take this opportunity to update you on our progress. January 1, 2010 ushered in a new era of accessibility in Ontario. The first standard under the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) is now in force for Ontario's public sector. The Accessibility Standards for Customer Service will help make customer services more accessible for people with disabilities. I know each of you helped prepare your communities for this standard and I want to thank you for your assistance. My ministry has also been busy helping public sector organizations prepare to meet their requirements under the customer service standard. We've reached out to hundreds of obligated organizations with tools and resources to help them meet the needs of customers with disabilities. And we are already seeing the results of these outreach efforts. We are taking a progressive approach to help ensure organizations meet their requirements. Ontario's public sector organizations are required to report their compliance with the customer service standard by March 31. I am proud to say the Ontario Public Service was the first organization to file their report and documented full compliance with the standard. As the private sector prepares for their 2012 deadline, we will continue to assist businesses and organizations to break down barriers and make services accessible to every Ontarian. The remaining standards are well on their way to being finalized. Standards development committees have now submitted final proposed standards in the areas of: ■ Information and Communications ■ Transportation ■ Employment. The government is currently analyzing the recommended direction in these standards. The development of the Accessible Built Environment Standard is ongoing. As you may recall, public review for the initial proposed standard concluded on October 16, 2009. The standards development committee will soon reconvene to discuss feedback it has received and decide whether to make any revisions before finalizing their standard to submit to government. ... /cont'd Page 26 of 28 5f) - Correspondence from Madeleine Meilleur, Minister of Communit... z -2- We need to work together to bring our accessibility standards to life, because partnerships are the key to making our vision of an accessible Ontario a reality. That's why, through our EnAbling Change Partnership Program, we are working with non -profit organizations to help organizations break down barriers. For six years, we have formed partnerships with organizations representing a variety of sectors, including hospitals, colleges, universities and municipalities. This year, my ministry is shifting its focus to help businesses in the private sector improve accessibility. Organizations like the National Quality Institute and the Registered Graphic Designers of Ontario are developing tools and resources that will make a real difference in the lives of people with disabilities. For more information on this year's partnerships, visit the EnAbling Change section of www.ontario.ca/community. We have made a lot of progress in the nearly five years since the AODA became law. Making Ontario accessible is a big undertaking and we want to make sure that we're on the right track. As you know, Charles Beer was appointed in June 2009 to conduct a mandatory review of the AODA. For the last six months, he has been busy reviewing our outreach efforts, the standards development process, as well as AODA requirements, such as municipal advisory committees. Mr. Beer has consulted with stakeholders around the province and I understand that committees like yours have played an important role in these consultations. Mr. Beer will be submitting his report to me in February and I look forward to seeing his recommendations. Every day, communities across Ontario are making more progress to break down barriers for people with disabilities. We have been using video to tell these accessibility stories. You can see these stories at www.ontario.ca/AccessON. If you have an accessibility success that you would like to - profile, I encourage you to send your story to tellyourstoriesnontario.ca. Thank you again for your commitment to making your communities more accessible. Because of your efforts, we will all live in a very different province in 2025 — one where everyone has equal " opportunities to work, live and travel in Ontario. Sincerely, (Original signed by) Madeleine Meilleur Minister of Community and Social Services 1 �y y Page 27 of 28 5g) - Doug Irwin, Director of Corporate Services /Clerk, Memo dated... township of MEMORANDUM To: Accessibility Advisory Committee Oro - Medonte Environmental Group Advisors Recreation Technical Support Group cc: Proud Heritage, Exciting Future From: Doug Irwin R.M. File #: Date: May 7, 2010 Roll #: Subject: 2010 Fall Meetings and Updated Procedural By -law As 2010 is a Municipal Election year, Council's advisory bodies are hereby advised that no meetings of Council's advisory bodies shall be scheduled for September and October 2010. At its meeting of April 21, 2010, Council received Report No. CS2010 -06 regarding recommendations for updates to the Procedural By -law. Council subsequently reviewed an updated Draft Procedural By -law on May 5, 2010, and directed staff to make some additional amendments. Council will be considering the updated Procedural By -law at its meeting of May 12, 2010. If enacted at this meeting, the updated Procedural By -law will come into force on Monday, May 17, 2010, for all meetings of Council and its advisory bodies. Members appointed to Council's advisory bodies are encouraged to familiarize themselves with the updated Procedural By -law. Page 28 of 28