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05 13 2010 Rech Tech Agendai Township of Proud Heritage, Exciting Future Page TOWNSHIP OF ORO- MEDONTE RECREATION TECHNICAL SUPPORT GROUP MEETING AGENDA COUNCIL CHAMBERS THURSDAY, MAY 13, 2010 7:00 P.M 6. NEXT MEETING DATE At the call of the Chair. 7. ADJOURNMENT a) Motion to Adjourn Page 1 of 21 1. ADOPTION OF AGENDA a) Motion to Adopt the Agenda 2. DISCLOSURE OF PECUNIARY INTEREST 3. ADOPTION OF MINUTES OF PREVIOUS MEETING: 2 -5 a) Motion to Adopt Minutes 4. DEPUTATIONS: None. 5. COMMUNICATIONS: 6 -12 a) Shawn Binns, Director of Recreation and Community Services, re: Facility Partnership Symposium held on April 19, 2010, Tabulation of Comments. b) Shawn Binns, Director of Recreation of Community Services, re: Strategic Facility Plan Update. 13 -14 c) Memorandum dated May 10, 2010, Justin Hodgkinson, Community Recreation Coordinator, re: Warminster Soccer. 15 -19 d) Correspondence dated May 7, 2010, Sharon R. Goerke, Deputy Clerk, Township of Severn, re: Coldwater and District Community Centre. 20 e) Memorandum dated May 7, 2010, Doug Irwin, Director of Corporate Services /Clerk, re: 2010 Fall Meetings and Updated Procedural By -law. 21 f) Councillors John Crawford and Sandy Agnew, re: Review of Recreation Technical Support Group 2006 -2010 Accomplishments. 6. NEXT MEETING DATE At the call of the Chair. 7. ADJOURNMENT a) Motion to Adjourn Page 1 of 21 - Okla. Proud Heritage, Exrifing Fnrurc Tuesday, March 2, 2010 3a) - Motion to Adopt Minutes THE TOWNSHIP OF ORO- MEDONTE RECREATION TECHNICAL SUPPORT GROUP MEETING MINUTES Neufeld Room Present: Reta Regelink Ted Duncan Kelly Skinner -Meyer Linda Murray John Thornton Regrets: Carolyn Tripp Time: 7:08 p.m. Council /Staff Mayor H.S. Hughes Councillor John Crawford Present: Councillor Sandy Agnew Shawn Binns, Director of Recreation and Community Services Marie Brissette, Committee Coordinator Others Present: Robert Lockhart Justin Hodgkinson Councillor Crawford assumed the chair and called the meeting to order. 1. ADOPTION OF AGENDA a) Motion for Adoption. Motion No. RTSG100302 -01 Moved by Murray, Seconded by Skinner -Meyer It is recommended that the agenda for the Recreation Technical Support Group meeting of Tuesday, March 2, 2010 be received and adopted. Carried. 2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None declared. Page 1 of 4 Page 2 of 21 3a) - Motion to Adopt Minutes Recreation Technical Support Group Minutes — Tuesday, March 2, 2010 3. ADOPTION OF MINUTES OF PREVIOUS MEETING: a) Minutes of the Recreation Technical Support Group meeting of December 3, 2009. Motion No. RTSG100302 -02 Moved by Thornton, Seconded by Duncan It is recommended that the minutes of the Recreation Technical Support Group meeting held on December 3, 2009 be adopted as printed and circulated. Carried. 4. DEPUTATIONS: None. 5. COMMUNICATIONS: a) Report No. RC 2010 -01, Shawn Binns, Director of Recreation and Community Services, re: Fees & Charges Review. Motion No. RTSG100302 -03 Moved by Skinner - Meyer, Seconded by Murray It is recommended that 1. Report No. RC 2010 -01, Shawn Binns, Director of Recreation and Community Services, re: Community Services Fees and Charges Review be received. 2. And That the Recreation Technical Support Group recommends to Council that the fees outlined in Table 2 of Report No. RC 2010 -01, Shawn Binns, Director of Recreation and Community Services, re: Community Services Fees and Charges Review be approved and implemented effective July 1, 2010. Carried. b) Report No. RC 2010 -03, Shawn Binns, Director of Recreation and Community Services, re: 2009 Recreation Program Update. Motion No. RTSG100302 -04 Moved by Duncan, Seconded by Thornton It is recommended that Report No. RC 2010 -03, Shawn Binns, Director of Recreation and Community Services, re: 2009 Recreation Program Update be received. Carried. Page 2 of 4 Page 3 of 21 3a) - Motion to Adopt Minutes Recreation Technical Support Group Minutes — Tuesday, March 2, 2010 c) Correspondence from Peter Dunbar, re: The Trails of Simcoe County Symposium, April 13, 2010, Horseshoe Resort. Motion No. RTSG100302 -05 Moved by Skinner - Meyer, Seconded by Murray It is recommended that the correspondence from Peter Dunbar, re: The Trails of Simcoe County Symposium, April 13, 2010, Horseshoe Resort be received. Carried. d) Shawn Binns, Director of Recreation and Community Services, re: 2010 Recreation and Community Services Spring /Summer Brochure. Motion No. RTSG100302 -06 Moved by Thornton, Seconded by Duncan It is recommended that the information presented by Shawn Binns, Director of Recreation and Community Services, re: 2010 Recreation and Community Services Spring /Summer Brochure be received. Carried. e) Draft minutes of the Oro - Medonte History Association meeting held on January 18, 2010. Motion No. RTSG100302 -07 Moved by Regelink, Seconded by Murray It is recommended that the draft minutes of the Oro - Medonte History Association meeting held on January 18, 2010 be received. Carried. f) Draft minutes of the Community Hall Board meeting held on January 25, 2010. Motion No. RTSG100302 -08 Moved by Duncan, Seconded by Thornton It is recommended that the draft minutes of the Community Hall Board meeting held on January 25, 2010 be received. Carried. Page 3 of 4 Page 4 of 21 3a) - Motion to Adopt Minutes Recreation Technical Support Group Minutes — Tuesday, March 2, 2010 g) Shawn Binns, Director of Recreation and Community Services, re: Final Draft Strategic Facility Plan. Motion No. RTSG100302 -09 Moved by Thornton, Seconded by Murray It is recommended that 1. The information presented by Shawn Binns, Director of Recreation and Community Services, and Robert Lockhart, RETHINK GROUP, re: Final Draft Strategic Facility Plan be received. 2. And That the Recreation Technical Support Group recommends that the Final Draft Strategic Facility Plan be forwarded to Council for Council's consideration. Carried. 6. SUB - COMMITTEE UPDATES: None. 7. ANNOUNCEMENTS None. 8. NEXT MEETING DATE Thursday, April 1, 2010 at 7:00 p.m. 9. ADJOURNMENT a) Motion for Adjournment. MOTION NO. RTSG100302 -10 Moved by Regelink, Seconded by Duncan It is recommended that we do now adjourn at 10:53 p.m. Carried. Councillor John Crawford, Chair Marie Brissette, Committee Coordinator Page 4 of 4 Page 5 of 21 5a) - Shawn Binns, Director of Recreation and Community Services, ... FACILITY PARTNERSBP SYMPOSIUM - APRIL 19, 2010 TABULATION OF COMMENTS Issues Recommendations Continue a forum to seek out What if SCDSB hosted county wide forums? How about every 2 partnership opportunities months or how about quarterly? What if we found a solution to funding issues through county partnerships and other educational partners? How about all partners find a way to strengthen education at all levels? Implementation of next steps for Find a path to look at utilization of existing facilities. How about success public and private? How about engaging the public in the process? Sell the public on the benefits. Change the cultural shift. Increase "flexibility" in use of operations. What if there were consistent guidelines and policies for partnership and cost recovery discussions? What if all community leaders had the same goal to develop partnerships and action plans? Need for Awareness about Publicly promote the use of the school as the community hub. Opportunities When designing partnership at the micro and macro level seek value added opportunities. Help potential users better understand options and the system (outreach coordinator) Barrier reduction & attitude change within the system ( i.e. principals) Explore the "value added" of partners in new projects. Creating an environment that aligns Need to understand & strategize to political priorities. purpose (Vision, Mission, Priority) Open and honest expressions of partner's needs and priorities. Assuring a win/win partnership in terms of input and output (capital, governance, system design, etc.). Make sure investment and returns are equitable. Think about multi - purpose usage & design. Consider partnerships with the co- terminus board. Page 6 of 21 5a) - Shawn Binns, Director of Recreation and Community Services, ... Issues Recommendations Aligning of Visions & Strategic Plan Create a county wide task force with all potential partners including Barrie & Orillia. The Committee acts as an advisory to both the board and municipal councils The committee organizes networking events such as community /county round tables, focus groups. With municipal partners conduct community needs assessments in order to facilitate the school becoming a community hub. Fair Share Usage Create an accountability code to facilitate a trusting & cooperative working relationship. Creating an atmosphere of creative partnership opportunities that benefit the school board and each individual community. Accessing schools on a daily basis as Schools should be available to all community partners 365 days per well as weekends and holidays year with minimal impact on school personnel. Community partners take on the responsibility for their own activities including access, clean -up, liability, lock up. What if there were areas in schools that were only accessible to the public and closed off from main school classrooms? What if everyone had equal access to the use of school facilities? Responsibility of Booking & Facility Develop a central database that would indicate which facilities are Management available. This would include schools, municipalities and other agencies. To have a central booking co- ordinator that is easily accessible to all community partners. What if we had reciprocal agreements among schools, municipalities, agencies in order to reduce or eliminate $? What if recreation guides put out by municipalities included programs offered by other groups and agencies? Need and Fit Regular communication with the school board. Facilitate Communication & Transparency communication with all communities. Include non conventional input by invitation. Process so open that there were no restrictions. Public takes ownership of process. Communities truly engaged in discussion (seniors, adults) of schools & how kids are raised. Page 7 of 21 5a) - Shawn Binns, Director of Recreation and Community Services, ... Issues Recommendations Board should work in partnership with a credible (successful) local group to host a local forum and invite a number of agencies and community members together in each local community. Uniqueness of Communities What if an assessment was done to evaluate immediate needs of • Flexibility communities? The process would be community based and • Inclusion responsive to each community. Product & process would be manipulated, celebrate individual communities. The Board should identify broad range of stakeholders in school /community, and use existing group and expand them to include additional voices. (i.e. Mayor, Service Clubs) to tap the full range of opportunities that are out there (i.e. tapping into different Ministries). Utilize what is existing in each community to bring them together, i.e. funding of seniors groups to mentor young people, better interaction. Intergenerational opportunities. Monitor success of goals = tangible results. Everyone is in agreement about needs, process & then evaluate & report back = community development. Unanticipated positives. Cultural shift Determine partners (uniqueness) and partnerships (in common) goals. Awareness, openness, honesty, meeting community needs as focus, schools as community hubs. Develop facility & partnership framework to guide the process of creating and operating the partnership. Community guidelines to include: safe schools, environmental, building standards. Aligning with Government Determine government priorities, goals, objectives (timing, funding, support at all levels) What if government could share information on common opportunities? Develop facility and partnership framework to guide process. Ensure support, timing and funding commitments at all levels. Page 8 of 21 5a) - Shawn Binns, Director of Recreation and Community Services, ... Issues Recommendations Sustainability All partnerships must have environmentally sustainable practices. Ideas: What if we didn't have to build facilities? (other agency responsible) What if we didn't have garbage cans? What if we didn't have to deal with unions? What if we didn't have to deal with a Ministry, what if education was truly local? What if we had money? What if there were no rules? What if kids came to school ready to learn? What if we fed kids breakfast? What if we built buildings to last? What if we all worked together? What if a community really did raise a child and take care of its seniors? What if you weren't allowed to drive your kid to school? What if we spent more time imagining? What if we banned bottled water? What if schools provided local foods, 100km diet? What if we walked more? What if the quality of our programs wasn't measured by the number of courses? What if there were no models? Life Long Learning Long Term, Environmental, Financial Partnerships support lifelong learning in the community. Ideas: What if you could mark curiosity and imagination? What if all schools had child care? What if there were no grades or diplomas or credits? What if there were no age restrictions? What if community partners offered academic credits? What if life skills were mandatory: how to cook? What if we learned from our experiences and experiences of others? What if parents were more involved? Communication All parties open and transparent with clearly established goals early in process. Each party must clearly communicate their vision (big picture) All parties open and transparent, must be problem solves that are open and flexible to new ideas with the right people at the table. Life Long Learning School must become the hub of the community where all members of the community feel comfortable in the environment to learn and Page 9 of 21 5a) - Shawn Binns, Director of Recreation and Community Services, ... Page 10 of 21 share their experience anytime, anywhere. Issues Recommendations Community must have a sense of ownership where all partners enhance the community and the curriculum. Compromise Wider variety of opportunities provides inclusiveness for students. New learning opportunities i.e. environmental, natural heritage, outdoor. Community boundaries erased for the betterment of students. Inclusion of all students Expand curriculum, increase opportunities to learn, adult learning opportunities, school hockey team, the greater good is the most important. Facilities should be student centered not community centered. Look at new uses for old facilities. Help existing communities by transitional partnerships. Cultural Community Shift Necessity for partnerships is the "new norm." (requiring meeting of the minds) Coordinated Effort — professional expertise (planning etc.), shared database of partners and needs. Youth engagement, political engagement, clear & common language. Commitment to implement — financially, and to sustain. Appropriate fit for all Partners Marry long term visions from several perspectives (lower (enhances existing organizational operational costs i.e. shared facilities, long term vision planning, service goals) environmental design standards) Supports sustainability pillars — environmental, cultural, economic, and social. Culture of Sharing Look at individual schools within the context of the community not the board when determining use, cost etc. Ideas: What if schools permitted everything not just the gym? What if funding was not tied to pupil ratio? Policies and practices were tailed to community instead of organizational overriding policies What if other agencies opened up to students? What if everything was looked at for the greater good rather than individual gain per organization? What if politics were eliminated? What if barrier mentalities and practicalities were eliminated? Page 10 of 21 5a) - Shawn Binns, Director of Recreation and Community Services, ... Page 11 of 21 Issues Recommendations Financial (Pragmatic) Realities Quantifying data in terms of the benefits of programming /community partnerships to justify financial support/costs (offsetting). Ideas: What if there was adequate financing by school, not board wide averages? What if liability issues didn't decide policy? What if everybody wasn't too scared or too cautious to try something new? What if we measured benefits on economies of scale? What if there was bartering /cooperation instead of fees exchange? What if there was provincial recognition for multi - ministry support? What if silos were removed? What if we could measure the benefits to the community? Alignment of Strategic Plans The School Board develops /communicates what their "alignment" needs are in regard to partnership opportunities, key priorities, parameters, safety, outcomes. Identify key players & share strategic plans. Identify areas of alignment that exist. Develop a plan to reach clarity & align. Decide what forum these discussions take place. Build on existing alignments /partnerships. Look at alignment in various ways — program (common, shared space), independent program space (actual room), and entity space (office). Alignment of schedules i.e. school calendar Communication Articulate the decision - making process in regards to partnership that the school board will use. Use existing networks. Transparent approach. Miscellaneous Comments Need common vision, strategic thinking and a project coordinator Need culture shift to open up schools, align strategic plans, partnerships are about more than facility use. Understand the business challenges and considerations of each partner. Need value added and reciprocal partnership opportunities. Need open communication, compromise, management operating committee, conflict resolution process, clear & concise joint use agreements, and pool resources. Each partner needs support and "buy -in" within their own organization. Community partner should be an enhancement to the school, value added to the children & youth. Coordinated planning approach. Complementary services, vision, goals, shared philosophy. Need clear & common language, ability to shape common areas. Discuss every partner's "wish list ", review possibilities, set Page 11 of 21 5a) - Shawn Binns, Director of Recreation and Community Services, ... Page 12 of 21 guidelines. Issues Recommendations Student achievement, student safety, key priorities. Accommodation reviews, process has to include potential partnerships. Reduction of operating costs. Improve services & supports to students; strengthen relationships with community partners and the public. Maximize use of public infrastructure. Improved service delivery for communities. Page 12 of 21 5c) - Memorandum dated May 10, 2010, Justin Hodgkinson, Community ... MEMORANDUM township of Proud Heritage, Exciting Future To: Rec. Tech. cc: Shawn Binns From: Justin Hodgkinson R.M. File #: Date: Wednesday May 12, 2010 Roll #: Subject: Warminster Soccer Program INTRODUCTION The Warminster Soccer League is a grassroots soccer program that has been running for several years in that community at Richilieu Park. This spring, during the registration process, the league decided that they did not have the sufficient numbers to operate the league and therefore cancelled the season. Upon learning this information, a group of community members contacted the Township in hopes of still having a soccer program in Warminster this summer. Recognizing the value of this program, the Recreation and Community Services Department facilitated a meeting for the group which also included support from the Oro - Medonte Minor Sport Association and Huronia District Soccer Association. From this original meeting, numerous volunteers were recruited and a committee was formed with roles defined, a partnership with Oro - Medonte Minor Soccer was established and the group set out working so that the youth in Warminster would still be able to play soccer this summer. ACCOMPLISHMENTS TO DATE • Formation of a committee with roles and responsibilities outlined • Registration fee established $60.00 • Promotional flyers created and distributed • Registration night set for May 12`h • Equipment and nets leveraged from old league • Partnership with OMMS established to cover insurance and financial details • Established 4 age categories (5 -6, 7 -8, 9 -10 & 11 -12) • Established minimum number of players per age bracket (48) and players per team (12) • Created registration form NEXT STEPS • Host registration night • Recruit coaches and volunteers • Conduct site and equipment inspection • Attain players for each division • Make cancellation in divisions with insufficient registration (if in all divisions, season will be cancelled) • Organize teams Page 13 of 21 5c) - Memorandum dated May 10, 2010, Justin Hodgkinson, Community ... • Orderjerseys and socks • Assign coaches to teams • Create league schedules • Host coaches night • Input players in OMMS database • Open bank account through OMMS • Team pictures • Organize year end wrap up /BBQ Moving forward the Recreation and Community Services Department will continue to support this program and encourage the group to continue their partnership with OMMS and build on that relationship. This will create one soccer organization for the Township as a whole which will promote the awareness of both programs and make access to information for parents easier. -2- Page 14 of 21 5d) - Correspondence dated May 7, 2010, Sharon R. Goerke, Deputy C... May 7, 2010 Township of Oro - Medonte 148 Line 7 South ORO, Ontario LOL 2X0 Attention: Doug Irwin TOWNSH Sic, w\.— IP OF SEVERN���t� a m�'16- THE CORPORATION OF THE TOWNSHIP OF SEVERN( P.O. Box 159, Orillia, Ontario, L3V 6J3���� Dear Mr. Irwin: RE: Coldwater and District Community Centre MAY 1 0 2010 During discussions, members of Council have reviewed the fee structure for the Coldwater and District Community Centre and removed the requirements for user fees for all groups using the facilities. As your residents continue to use this facility on an annual basis, the Township is requesting your consideration of continuing the Capital Improvement Agreement with your municipality to assist in capital improvements to the facility. It would be appreciated if you would present this correspondence to your Council. Your comments in this regard would be appreciated. Yours truly, '2" "2 Sharon R. Goddrke, 0 Deputy Clerk /mph Municipal Office: 1024 Hurlwood Lane Telephone: (705) 325 -2315 Fax: (705) 327 -5818 Email: severn @encode.com Web Site: www.townshipofsevern.com Page 15 of 21 N 5d) - Correspondence dated May 7, 2010, Sharon R. Goerke, Deputy C... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2007-142 Being a By -law to Authorize the Execution of a Joint Municipal Agreement between the Township of Oro - Medonte and the Township of Severn (Coldwater & District Community Centre) and to Repeal By -Law No. 2006 -025 WHEREAS, Section 20 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, authorizes the Council of a municipality to enter into an agreement with one or more municipalities to jointly provide, for their joint benefit, any matter which they have the power to provide within their own boundaries; AND WHEREAS Section 224 of the Municipal Act, 2001, S.O.2001, c.25, as amended, states that it is the role of Council to ensure that administrative policies, practices and procedures are in place to implement the decisions of Council; AND WHEREAS, Council of the Township of Oro - Medonte deems it desirable to enter into an agreement with the Corporation of the Township of Severn to contribute for capital improvements to the Coldwater & District Community Centre to provide for the use of the facility by the residents of Oro - Medonte; NOW THEREFORE, the Council of The Corporation of the Township of Oro - Medonte enacts as follows: 1. That the Mayor and Clerk are hereby authorized to execute the Joint Municipal Agreement between The Corporation of the Township of Oro- Medonte and The Corporation of the Township of Severn with respect to capital contributions to the Coldwater & District Community Centre, said agreement attached hereto as Schedule 'A' and forming part of this by -law. 2. That the Joint Municipal Agreement attached hereto as Schedule "A" and forming part of this By -law shall expire on December 31, 2009. 3. That By -law No. 2006 -025 is hereby repealed. 4. And Further That this By -Law shall come into force and take effect on the final passing thereof. BY -LAW READ A FIRST AND SECOND TIME THIS 19' DAY OF DECEMBER, 2007. BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS 19'" DAY OF DECEMBER, 2007. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Page 16 of 21 5d) - Correspondence dated May 7, 2010, Sharon R. Goerke, Deputy C... Schedule "A" to By -Law No. 2007 -142 JOINT MUNICIPAL AGREEMENT BETWEEN The Corporation of the Township of Severn ( "Severn ") -AND- The Corporation of the Township of Oro - Medonte ( "Oro - Medonte ") WHEREAS the Corporation of the Township of Severn is the owner of the Coldwater & District Community Centre ( "Centre "); AND WHEREAS the parties hereto are desirous of entering into an Agreement to provide for the Corporation of the Township of Oro- Medonte to submit an annual contribution to the Corporation of the Township of Severn for capital improvements to the Coldwater & District Community Centre and provide for the residents of Oro - Medonte to use the facility on the same terms as the residents of Severn; AND WHEREAS it is deemed expedient to provide for the appointment of a representative of Oro - Medonte to participate on a Subcommittee of the Township of Severn Recreation & Facilities Advisory Committee to recommend capital improvements of the Centre to Severn Township Council; NOW IN CONSIDERATION of the covenants and conditions and subject to the terms and conditions of this Agreement, the parties agree as follows: 1. (a) That Oro- Medonte shall submit a contribution towards anticipated capital improvements to the Centre on or before July 31" of the current year, in accordance with the following calculation: • Total of Oro - Medonte annual users expressed as a percentage of total users of the facility from the previous year X annual capital needs (b) The Township of Severn shall provide the Township of Oro - Medonte written notice of the current year's capital contribution determined in Section 1.(a). -t- Page 17 of 21 5d) - Correspondence dated May 7, 2010, Sharon R. Goerke, Deputy C... (c) In the event that the amount determined to be the Township of Oro- Medonte's annual contribution exceeds $10,000.00, the Township of Oro - Medonte may terminate this agreement by providing written notice to the Township of Severn within 20 days of written notification from the Township of Severn of the current year's expected capital contribution. 2. That Severn shall annually contribute from tax revenues as required to meet the annual capital improvements required. 3. That the residents of Oro - Medonte, in consideration of this Agreement, shall have all the same rights and privileges to use the Centre as the residents of Severn. 4. That a representative of Oro - Medonte shall be contacted by Township Administration Staff for comments when consideration is being given to the capital improvements for the Centre. 5. That the representatives of Oro - Medonte and the Township of Severn shall, as required, report to their respective Councils on the capital improvements for the Centre. 6. The respective Councils of Severn and Oro - Medonte shall enact a By -law authorizing the execution and adopting the provisions of this Agreement. 7. The execution of a By -law by either municipality shall not be construed as the conveyance of any share of the assets or liabilities of the Corporation of the Township of Severn. 8. This Agreement shall enure to the benefit of and be binding upon the parries and their successors and assigns for a period of two (2) years from the date of execution ending the 31St day of December, 2009. This Agreement shall be reviewed prior to its expiration and may be renewed upon the written agreement of both parties. IN WITNESS HERETO the parties have affixed their Corporate Seals under the hands of their authorized signing officers. This 3rd day of ];ntA0 1 2000 CORPORATION OF THE TOWNSHIP OF SEVERN 1 MAYOR CLER - A RER -2v Page 18 of 21 5d) - Correspondence dated May 7, 2010, Sharon R. Goerke, Deputy C... This 19th day of December 2007. CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE MAYOR Hughes CLE Jf ouglas Irwin . 3., Page 19 of 21 5e) - Memorandum dated May 7, 2010, Doug Irwin, Director of Corpor... township of MEMORANDUM To: Accessibility Advisory Committee Oro - Medonte Environmental Group Advisors Recreation Technical Support Group cc: Proud Heritage, Exciting Future From: Doug Irwin R.M. File #: Date: May 7, 2010 Roll #: Subject: 2010 Fall Meetings and Updated Procedural By -law As 2010 is a Municipal Election year, Council's advisory bodies are hereby advised that no meetings of Council's advisory bodies shall be scheduled for September and October 2010. At its meeting of April 21, 2010, Council received Report No. CS2010 -06 regarding recommendations for updates to the Procedural By -law. Council subsequently reviewed an updated Draft Procedural By -law on May 5, 2010, and directed staff to make some additional amendments. Council will be considering the updated Procedural By -law at its meeting of May 12, 2010. If enacted at this meeting, the updated Procedural By -law will come into force on Monday, May 17, 2010, for all meetings of Council and its advisory bodies. Members appointed to Council's advisory bodies are encouraged to familiarize themselves with the updated Procedural By -law. Page 20 of 21 5f) - Councillors John Crawford and Sandy Agnew, re: Review of Rec... Creation of Oro - Medonte Sports Association Rec Brochure / Advertising partnerships with Chamber of Commerce Arena board advertising Input into Fees and Charges Development of Strategic Facility Plan Parks: Line 4 Park — Green Gym Bayview Memorial Park Warminster Park — naming "Danny McHugh Memorial Park' Review of Buffalo Springs Subdivision and Edgar Park Plans Sweetwater Ravines of Medonte Shelswell Arbourwood Park Facility Rental Policy Playground Policy Summer Camp Policy Manual Alcohol Policy Outdoor Rinks Manual Mission Vision and Goals Rail Trail Signs OM 77s ATV Agreement with Simcoe County District School Board Input into Community Hall projects Page 21 of 21