2010-203 Agreement Joint Service SSEATHE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
By -Law No. 2010 -203
Being a By -Law to Authorize the Execution of the
Joint Service Board Agreement Between the Township of Oro - Medonte and
the Severn Sound Environmental Association
WHEREAS Section 8 of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
provides that the a municipality has the capacity, rights, powers and privileges of a
natural person for the purpose of exercising its authority under this or any other Act;
AND WHEREAS Section 9 (1) of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, provides that Sections 8 and 11 shall be interpreted broadly so as to
confer broad authority on municipalities; (a) to enable them to govern their affairs as
they consider appropriate; and (b) to enhance their ability to respond to municipal
issues.
AND WHEREAS Section 202 (1) of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, allows two or more municipalities may enter into agreements to establish
a joint municipal service board and to provide for those matters which, in the opinion
of the participating municipalities, are necessary or desirable to facilitate the
establishment and operation of the joint municipal service board;
WHEREAS the Council of the Corporation of the Township of Oro - Medonte deems
it expedient to enter into the Joint Service Board Agreement with the Severn Sound
Environmental Association;
AND WHEREAS the role of the Joint Municipal Service Board, to be known as the
Severn Sound Environmental Association (SSEA), is to support the Partner
Municipalities in the management of their environmental activities, to continue to
coordinate the Long -Term Sustainability Plan and to assume the duties and
responsibilities assigned to the Severn Sound Protection Authority pursuant to the
CWA, all generally in accordance with the Strategic Plan and the Business Plan as
they may be modified and approved by the Municipalities from time -to -time;
AND WHEREAS Council authorized the Township of Oro - Medonte entering into the
Joint Service Board Agreement with the SSEA until December 31, 2009, in
accordance with By -law No. 2009 -040;
AND WHEREAS Council of the Township of Oro - Medonte deems it desirable to
extend its participation in the Joint Service Board Agreement with SSEA;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
THAT the Township extends its participation in the Joint Service Board
Agreement attached hereto as Schedule "A" and forming part of this By -Law.
2. THAT the agreement be in effect in accordance with Section 5 of the Joint
Service Board Agreement attached hereto as Schedule "A" and forming part
of this By -law.
3. THAT this by -law shall take effect on the final passing thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 8 T "
DAY OF DECEMBER 2010.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Severn Sound
LETTER OF AGREEMENT TO CREATE A
JOINT MUNICIPAL SERVICE BOARD
March 26, 2009
.,,
Corporation of the Town of Midland
Environmental Association
Corporation of the Township of Tiny
Proud Heritage, Exciting Future
Corporation of the Township of Tay
Corporation of the Township of Oro- Medonte
Corporation of the Township of Severn
Corporation of the Township of Georgian Bay Corporation of the Township of Springwater Corporation of the City of Orillia
`*tardo, Cana
Corporation of the Town of Penetanguishene
N - 111-l"'i
LETTER OF AGREEMENT TO CREATE. A
JOINT MUNICIPAL SERVICE BOARD
THIS AGREEMENT made this 26th day of March, 2009,
BETWEEN:
THE CORPORATION O.F THE TOWN OF M.1.DI AhID
(Hereinafter called "Midlanc{ ")
OF THE FIRST PART,
THE CORPORATION OF THE TOWN OF PENETA
NGUISHENE
(Hereinafter called "Penetanguishene ")
OF THE SECOND PART,
THE CORPORATION OF THE TOWNSHIP OF TAY
(Hereinafter called "Tay ")
OF THE THIRD PART,
THE CORPORATION OF THE TOWNSHIP OF TINY
(Hereinafter called "Tiny ")
OF THE FOURTH PART,
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
(Hereinafter called "Oro- Medonte ")
OF THE FIFTH PART,
THE CORPORATION OF THE TOWNSHIP OF SEVERN
(Hereinafter called "Severn ")
OF THE SIXTH PART,
THE CORPORATION OF THE TOWNSHIP OF GEORGIAN BAY
(Hereinafter called "Georgian Bay ")
OF THE SEVENTH PART,
THE CORPORATION OF THE TOWNSHIP OF SPRINGWATER
(Hereinafter called "Springwater ")
OF THE EIGHTH PART,
THE CORPORATION OF THE CITY OF ORILLIA
(Hereinafter called "Orillia ")
OF THE NINTH PART,
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(10) AND WHEREAS the Municipalities wish to establish a joint municipal set board
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Severn Sound Environmental Association 12
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(1)
WHEREAS the Parties (collectively the Municipalities and individually the
Municipality) have cooperated for several years to address water quality issues existing
in areas of the Great Lakes, particularly those water quality issues that existed in the
Severn Sound area of Georgian Bay, within a partnership framework known as the
Severn Sound Environmental Association (SSEA), governed by an agreement entered
into for that purpose;
(2)
AND WHEREAS, following the restoration of the water quality of Severn Sound to an
acceptable level, the SSEA developed a long -term sustainability plan intended to provide
a vision for the social, economic and environmental health of the communities it serves
(the Long -Term Sustainability Plan), which the SSEA continues to implement;
(3)
AND WHEREAS the sustaining of the Severn Sound environment depends on continued
coordination of environmental services, including monitoring, consultation and project
management through the SSEA;
(4)
AND WHEREAS the provision of these services through the Severn Sound
Environmental Association is cost - effective and efficient;
(5)
AND WHEREAS the Municipalities recognize the necessity of working together to
restore, protect and sustain a healthy environment in Severn Sound for future
generations;
(6)
AND WHEREAS the Province of Ontario has enacted the Clean Water Act, 2006 (CWA)
for the purpose of protecting existing and future sources of drinking water in the
Province;
(7)
AND WHEREAS the administration of the CWA has been assigned to several source
protection regions which are subdivided into source protection areas, each source
protection area to be governed by a source protection authority administered by a source
protection board;
(8)
AND WHEREAS the SSEA has been recognized as a source protection authority known
as the Severn Sound Source Protection Authority for the Severn Sound Source Protection
Area, a source protection area within the South Georgian Bay -Lake Simcoe Source
Protection Region;
AND "Townships
(9)
WHEREAS the Towns of Midland and Penetanguishene, the of Tay,
Tiny, Oro - Medonte, Severn, Georgian Bay and Springwater, and the City of Orillia are
located within the Severn Sound Source Protection Area;
(10) AND WHEREAS the Municipalities wish to establish a joint municipal set board
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Severn Sound Environmental Association 12
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within the meaning of the Municipal Act, 2001, S.O. 2001, c. 25, s.202 (.Joint Municipal
Service Board) in accordance with the terms of this agreement to continue the
coordination of the Long -Term Sustainability Plan for Severn Sound and to assume the
responsibilities assigned to the Severn Sound Protection Authority pursuant to the CWA,
Regulation 284/07 and such other duties and responsibilities that may be assigned to the
SSEA by the Municipalities from time -to -time;
(11) AND WHEREAS the Municipalities agree to pass by -laws for entering into this
agreement at their joint expense and for their joint benefit within their jurisdiction as
provided by the Municipal Act, 2001, s.20;
(12) AND WHEREAS the SSEA has developed a strategic plan (the Strategic Plan), a copy of
which is attached as Schedule "A" to this agreement, as a guide to the mission and
priorities for the SSEA going forward, the tenor of which is intended to guide the SSEA
as it continues to respond to the environmental issues and concerns that are common to
the Municipalities;
(13) AND WHEREAS the SSEA has produced a business plan (the Business Plan), a copy of
which is attached as Schedule "B" to this agreement, which is intended to provide an
estimate of the cost of the operation of the SSEA and the proportion of the cost to be paid
by each of the Municipalities (Funding Formula), it being understood that the Business
Plan will be revised from year -to -year and as actual costs become known;
(14) AND WHEREAS the joint municipal service board contemplated by this agreement is
intended to remain in place, subject to any changes in its mandate that the Municipalities
deem advisable from time -to -time, so long as the need for the coordination of the Long -
Term Sustainability Plan to ensure the environmental health of Severn Sound and /or the
responsibilities imposed on the Municipalities pursuant to the CWA endure.
THEREFORE the Municipalities, in consideration of the premises and recognizing the mutual
benefits of cooperating on matters of common interest with respect to the Severn Sound area and
environmental concerns generally, herein agree to the following:
1.0 Joint Municipal Service Board:
1.1 The Municipalities agree to establish by by -law of each of the Municipalities the .Joint
Municipal Service Board, to be known as the Severn Sound Environmental Association
(SSEA), for the purpose of supporting the Municipalities in the management of their
environmental activities, to continue to coordinate the Long -Term Sustainability Plan and
to assume the duties and responsibilities assigned to the Severn Sound Protection
Authority pursuant to the CWA, all generally in accordance with the Strategic Plan and
the Business Plan as they may be modified and approved by the Municipalities from
time -to -time.
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1.2 The SSEA shall act as the Severn Sound Source Protection Authority Board within the
meaning of the CWA.
2.0 Composition and Procedures of the Board
2.1 The Board shall be comprised of one member to be appointed by and at the pleasure of
each of the Municipalities to hold office for the term of the appointment or until a
successor has been appointed, provided that substitutions may be made at any time by an
appointing Municipality if; in its discretion, it deems it advisable to do so.
2.2 The Board shall, by resolution, elect a chairperson (the Chair) and a Vice -chair (the Vice -
Chair) annually, from among its members, to serve for a term of one year or until his /her
appointment by his /her Municipality ends, whichever occurs first. The Vice -Chair shall
act in the place of the Chair when the Chair is absent or for the remainder of the term if
the office of the Chair is vacant. Where the office of the Vice -Chair is vacant by reason
that he /she has assurned the role of the Chair pursuant to this subsection, the Board shall,
by resolution, appoint a new Vice -Chair to hold office for the remainder of the term.
2.3 The Board shall rneet not less than once every three months and at the call of the Chair in
order to properly manage its responsibilities under this agreement,
2.4 The Board shall keep minutes of its meetings which shall be circulated in a timely
manner to the member and to the Clerk for each Municipality.
2.5 A quorum for meetings of the Board shall be a simple majority of the representatives of
the Municipalities and each member shall have one vote on issues, provided that an issue
on which there is a tie vote shall be deemed to be lost. The Chair shall not have an
additional, casting vote in the event of a tie.
2.6 Where a quorum is present but the number of members who are disabled from
participating in a meeting by reason of a declaration of conflict of interest is such that at
that meeting the remaining members are not sufficient to constitute a quorum, then the
remaining number of members shall be deemed to constitute a quorum, provided such
number is not less than two.
2.7 The Board shall make regulations and rules governing the procedures of the SSEA.
2.8 The Board shall hire employees, including an executive director (the Executive Director
as the Board considers is reasonably required to meet its duties and responsibilities and
generally as projected by the Business Plan.
2.9 The Board shall ensure that all Municipalities are properly informed of SSEA activities
in a timely manner.
Severn Sound Environmental Associatio&4
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2.10 The seat of a member of the Board shall be considered vacant if the member,
(a) is absent from meetings of the Board for three successive regular meetings
without being authorized to do so by resolution of the Board,
(b) resigns from his or her office by notice in writing filed with the Executive
Director, provided that a resignation is not effective if it would reduce the number of
members of the Board to less than a quorum,
(c) has his or her office declared vacant in anyjudicial proceeding,
(d) forfeits his or her office under the Municipal Act, 2001 or any other Act, or
(e) dies whether before or after accepting his or her office,
2.11 Where the seat of a member becomes vacant pursuant to subsection 2.10, the
Municipality that appointed such member shall appoint a new member within 30 days of
the seat becoming vacant.
2.12 The Board shall adopt and maintain policies for the sale or other disposition of land, its
hiring of employees and for the procurement of goods and services, provided that the
Board may elect to adhere to such policies as adopted and maintained by the Town of
Midland in satisfaction of this requirement.
2.13 The Board shall implement the Strategic Plan and the Business Plan as they may be
amended or modified by the SSEA and approved by the Municipalities from time -to-
time.
2.14 Board members shall serve without remuneration from the SSEA.
3.0 The Executive Director
3.1 The Executive Director shall:
3.1.1 be the Secretary to the SSEA;
3.1.2 prepare an annual budget of anticipated revenues and expenditures for the ensuing
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calendar year, together with budget projections for the following four years and
recommendations for revisions to the Business Plan that the SSEA may consider
appropriate, on or before October I of each year for approval by the Board;
3.1.3 upon approval of the budget each year by the Board, submit the budget, budget
projections and recommendations of the Board to the Clerk of each Municipality
Severn Sound Environmental Association 15
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4.1 The Municipalities agree that all projects and activities undertaken will continue to be
guided by the Business Plan and principles of cost- effectiveness.
4.2 Each Municipality agrees to pay its share of the annual budget of the SSEA in
accordance with the Funding Formula for each year as approved by the SSEA Board.
4.3 Midland shall act as treasurer for the SSEA (the Treasurer), with that Municipality's
approval. The Treasurer shall have the authority to receive and disburse funds on behalf
of the SSEA and shall maintain adequate documentation and records of revenues and
expenditures of the SSEA in accordance with accepted municipal financial accounting
practices.
4.4 The Board is a body corporate and is authorized to enter into contracts, to bring all
applications and to take all Fictions required to give effect to the terms of this agreement.
4.5 The SSEA's fiscal year will be the calendar year, ,January I to December 31 of each year.
4.6 All contracting activities will be conducted in an open and fair manner in accordance
with the standards currently employed by the Town of Midland.
Severn Sound Environmental ,Association /6
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showing each Municipality's budget share in accordance with the funding
formula set out in Schedule "A ", Table 2 for inclusion in municipal budget
deliberations for the ensuing year;
3.1.4
prepare an annual report outlining progress against the objectives of the Business
Plan and the Strategic Plan by June 30 of each and every year;
3.1.5
provide progress updates to the Clerk of each Municipality quarterly;
3.1.6
provide briefing notes to any of the Municipalities on an as- required basis on
matters within the scope of the duties and responsibilities of the SSEA;
3.1.7
have the authority to recruit and discipline staff and to manage staff, coordinate
efforts of the Municipalities and other agencies and to retain the services of
consultants, contractors and experts in order to meet the objectives of the
Business Plan and the Strategic Plan;
3.1.8
ensure public involvement is maintained as an integral part of the operation of the
SSEA; and
3.1.9
speak at meetings or in public on behalf of the SSEA as directed by the SSEA.
4.0 Administration
4.1 The Municipalities agree that all projects and activities undertaken will continue to be
guided by the Business Plan and principles of cost- effectiveness.
4.2 Each Municipality agrees to pay its share of the annual budget of the SSEA in
accordance with the Funding Formula for each year as approved by the SSEA Board.
4.3 Midland shall act as treasurer for the SSEA (the Treasurer), with that Municipality's
approval. The Treasurer shall have the authority to receive and disburse funds on behalf
of the SSEA and shall maintain adequate documentation and records of revenues and
expenditures of the SSEA in accordance with accepted municipal financial accounting
practices.
4.4 The Board is a body corporate and is authorized to enter into contracts, to bring all
applications and to take all Fictions required to give effect to the terms of this agreement.
4.5 The SSEA's fiscal year will be the calendar year, ,January I to December 31 of each year.
4.6 All contracting activities will be conducted in an open and fair manner in accordance
with the standards currently employed by the Town of Midland.
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4.7 Under section 149.1(1) oI'the Income Tax Act, any recognized municipality in Canada is
a "qualified donee" and, as such, can issue official donation receipts for gifts received.
The Town of Midland may issue official donation receipts for donated funds designated
in support of the works of the SSEA.
4.8 This Agreement shall be in effect from the date that it has been approved by by -law of all
of the Municipalities and shall continue in force until terminated by the Municipalities
pursuant to subsection 5.1 or, with respect to individual Municipalities, until a
Municipality has withdrawn in accordance with subsection 5.2.
5.0 Term
5.1 The Municipalities intend that the term o1'this Agreement shall continue so long as the
mutual need for the coordination of the Long- "T'erm Sustainability Plan and /or the
responsibilities imposed on the Municipalities pursuant to the CWA endure, provided
that this agreement may be terminated il' a two - thirds majority of the Municipalities so
determine by by -law of their respective councils.
5.2 Any Municipality to this Agreement may withdraw from the SSEA upon written notice to
the SSEA. Any such notice given on or before October I of a given year shall take effect
no earlier than December 31 of the calendar year following the year in which the notice
was given. Any such notice given after October I of a calendar year will not take effect
until December 31 of the second year following the year in which the notice was given.
All financial obligations for the withdrawing Municipality will continue to the effective
date of the notice.
6.0 Matters not Specifically Addressed in this Agreement
6.1 It is recognized by the Municipalities that issues may arise that have not been
contemplated in the negotiation and preparation of this Agreement. In the event that any
such issue arises, the Municipalities are resolved that a common solution shall be pursued
and the tenor of this Section shall always apply.
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7.0 Endorsement:
7.1 We the undersigned hereby agree to the terms of this Agreement including Schedule "A"
and Schedule "B ".
The Corporation of the "Town of Penetanguishene
Anita l cau, Mayo? 1
The Corporation of the Town of Midland
Town of Per n
J ie Downer, Mayo
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Andrea Fay, Clerk .
Town of Midland
575 Dominion Ave.
Midland, ON, L4R
The Corporation of the "Town of Penetanguishene
Anita l cau, Mayo? 1
H112"
Care obey Cl r /
Town of Per n
10 Robert S . W.
=.L9M
Penetanguishene, 2G2
The Corporation of the Township f Tay
t
Scott Warnock, Mayor
Alison Thomas, Clerk
Township of Tay
P.O. Box 100
Victoria Harbour, ON. LOK 2A0
Severn Sound Environmental Association /8
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The Corporation of the Township of Tiny
Peggy reckenridge, May r
Dou a u er, CAO /Clerk
Towns ip of Tiny, R.R. #1
Perkinsfield, ON. LOL 2J0
Th^(�qrporation of t%e Township of Oro - Medonte
arry fAig W, MaWr
uouglas w n, Clerk
Townsh of Oro- Medonte
P.O. Box 100
Oro, ON. LOL 2X0
The Corporation of the Township of Severn
Phil
Henry Wider,' )Vrk /Treasurer
Township of S - ern
P.O.Box 159
Orillia, ON, L3V 6.13
Severn Sound Environmental AssociatlonI9
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The ' oration of the Township of Georgian Bay
Jim Walden, Mayor
Susan oonstra, Clerk
Township of Georgian Bay
R.R.# 1 Port Severn, ON. LOK ISO
The Corporati eTownship of Springwater
7 ony Guergis, ayor
Carol 'hrainor, Clerk
Township of Springwater
Simcoe County Administration Centre
Midhurst, ON I..OL 1 X0
The Corporation of the City of Orillia
Ron Stevens, Mayor
1 '
ayle Ja son cting Clerk
City of o
Orillia
50 Andrew St.S, Suite 300
Orillia, ON L3V 7T5
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Schedule A
Severn Sound Environmental Association
STRATEGIC PLAN
October 23, 2008
Severn Sound is located in south- eastern Georgian Bay, and has a watershed of 1,116 km (Figure
1). In 1985, Severn Sound was declared one of 43 Great Lakes Areas of Concern due to nutrient
enrichment and habitat loss. Severn Sound Environmental Association (SSEA) was formed to clean
up sources of water pollution, restore wildlife habitat, and ensure good environmental quality in the
watershed. Severn Sound was removed from the list of Areas of Concern in 2003, and SSEA
continues to facilitate long -term management of the Severn Sound environment. Members of the
Association currently include Environment Canada, the Ontario Ministry of the Environment, and
nine municipalities: the City of Orillia, the Towns of Midland and Penetanguishene, and the
Townships of Tay, Tiny, Oro - Medonte, Severn, Georgian Bay and Springwater.
SSEA Mission Statement:
To sustain environmental quality and ensure continued protection through a legacy of
wise stewardship of Severn Sound and its tributaries.
A special meeting of the SSEA was held on December 12, 2007 in order to review the status of the
' Association and to plan actions leading toward a strategic plan for the SSEA into the next
agreement. Cheryl Brine (now Cheryl Grovier), from the Ontario Ministry of Agriculture, Food and
Rural Affairs, facilitated a discussion with SSEA members in order to develop a strategic plan for
the Association over the next five to ten years. The session considered:
• the background of the SSEA (current Agreement; staffing; budget; mandate; legal status)
• future legal and mandate requirements and directions
' • an analysis of the strengths, weaknesses, opportunities and challenges for the Association
(SWOC analysis)
• prioritization of issues leading to a series of sub - committee meetings to consider each item in
detail for future action.
Four priority areas were identified for action as described below.
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PRIORITY #1 MANDATE OF SSEA
A meeting was held on January 8, 2008 at the Township of Severn Office to consider the mandate of
SSEA. Present at this meeting were Terry Allison, David Parks and Keith Sherman.
The current Agreement recognizes major SSEA activities to include:
• Completion of the Severn Sound Remedial Action Plan
• Habitat Assessment and Management Plans
0 Sustainability Plan for Severn Sound
• Source Water Protection including groundwater and surface water
• Rural programs to promote the implementation of Best Management Practices
• Plan Review and Input
• Public Consultation and Education
• Monitoring, analysis and reporting
In addition, other emerging commitments and mandates of the Association include the following.
1. The agreement currently applies to the Severn Sound Area of Concern boundary (Figure 1)
with special projects being conducted outside of this boundary as need arises (e.g. Lake
Couchiching survey, Tiny Beaches Study).
2. Recently, the Clean Water Act has recognized SSEA as a Source Protection Authority (under
CWA Regulation 284/07) under the South Georgian Bay Lake Simcoe Source Water
Protection Region. The protection of municipal drinking water supplies and other water
resources in the area is an extension of our mandate. The area covered by this designation
includes the immediate watershed area of Severn Sound and all of the Township of Tiny (see
Figure 2 and Table 1). There are 35 municipal drinking water systems within the Severn
Sound Source Protection Area (Appendix 1).
3. SSEA has entered into an Agreement with the OMOE to facilitate long -term groundwater
monitoring including the establishment and maintenance of monitoring wells in the Severn
Sound area. This Agreement is being renewed.
4. We have also been approached by DFO for a formal agreement that would allow SSEA to act
as a screening agency to facilitate the review of marine construction applications. This would
benefit the municipalities and is consistent with our existing mandate.
5. Increasingly, SSEA staff have been called on to comment on development proposals and
provide peer review of support documents for the municipalities. This role relates to our
capacity to bring together SSEA information on areas of federal, provincial and municipal
interest with the extensive SSEA database.
The consensus at this meeting was that the Severn Sound area, for the purposes of the revised
agreement, must now include all of the Township of Tiny in order to bring the area into line with the
Clean Water Act designation (see Table 1). The implications of this boundary change for future
agreements is that the municipal funding formula would be revised to include all of the Township of
Tiny.
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Table 1
Breakdown of municipal areas within the current Severn Sound boundaries (AOC)
and the Source Water Protection Authority boundary (SPA).
SS AOC SS SPA Total Municipal Area
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Midland
37.1
3.3%
37.1
2.8%
37.1
100.0%
100.0%
Orillia
6.2
0.6%
6.2
0.5%
283
21.6%
21.6%
Oro - Medonte
307.9
27.6%
307.9
23.2%
590.0
52.2%
52.2%
Penetanguishene
26.0
2.3%
26.0
2.0%
26.0
100.0%
100.0%
Severn
292.7
26.2%
292.7
22.1%
557.5
52.5%
52.5%
Springwater
111.3
10.0%
111.3
8.4%
541.0
20.6%
20.6%
Tay
140.2
12.6%
140.2
10.6%
140.2
100.0%
100.0%
Tiny
125.8
11.3%
3361
25.3%
336.1
37.4%
100.0%
1115.7
1326.0
Note: Excludes Beckwith
and Christian
Islands
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PRIORITY #2 LEGAL STATUS OF SSEA
A meeting was held on January 1.1, 2008 at the office of the Mayor of the City of Orillia to consider
options for the legal status of SSEA. Present at this meeting were Mayor Ron Stevens, David Parks
and Keith Sherman. In order to be fully recognized as a Source Protection Authority the Ministry of
the Environment requires that the SSEA constitute a legal entity rather than a partnership agreement
as is currently the case The other legal issue is that the SSEA must obtain insurance coverage,
including " errors: and omissions" that «ill provide complete- protection of the SSEA and staff This
coverage will also ensure eligibility to additional funding from the province and other agencies. We
have sought preliminary legal advice from Ted Symons of the Law firm of Hacker, Gignac and Rice
prior to our December 12'' meeting. The following is an analysis of options.
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Option
Pro
Con
1. No change
-Costs remain low
- effectiveness of SSEA will decline due
- flexible agreement for
to lack of access to key funding
municipalities
- inability to function as an SPA — will
likely be taken over by CA
- inability to obtain :insurance
2. Incorporate
- creates the required legal entity
-costs as a separate organization would
as a private
rise
non -profit
-lack of direct connection to the
corporation
municipalities
-staff benefits would be in jeopard
3. Create joint
- maintains municipal continuity for
- lack of precedent in North Simcoe
Municipal
relationship, staff benefits
Services Board
- ease of transition
(M.A. Sec
- provides incorporation allowing
96,97,201)
insurance and access to funding
opportunities
- satisfies SPA requirements
4. Form a CA
- satisfies SPA requirements
- increased costs (2 to 5 times more)
or amalgamate
- adds other mandates .not present in
- permanent commitment of
with a CA
Severn Sound (eg. Flood control)
municipalities
- if amalgamated into an existing CA,
focus on Severn Sound area is limited
After consideration, the consensus was that the preferred option for SSEA was to form a .Municipal
Joint Services Board under the Municipal Act (Sec.201).
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PRIORITY #3. STAFFING & OFFICE NEEDS
A meeting was held on March 5, 2008 at the Township of Severn Office to consider SSEA staffing
and office needs. Present at this meeting were David Parks, Axel Frandsen and Keith Sherman. The
current organization chart for the SSEA Office and staffing were reviewed.
Current status:
+ Vacant positions at present include Water Scientist and sampling/GIS technician
• Surrirrier student fiiriding`programs have "been approached We had of�e snppflrted summer
contract position from federal government and another summer student position supported
from Source Water Protection
+ All staff have completed Job Fact Sheets for initial review (summaries were reviewed)
• Payroll budget for SSEA staff was reviewed.
The discussion reached the following conclusions.
• The linear structure of the current organization should be changed to incorporated "Team
Leader" positions to spread out the supervisory duties
• The need for an Office Manager /Executive Assistant was expressed as an immediate need.
• As increasing role of SSEA for plan review /plan input to municipalities develops, a
planning /GIS technician will be needed.
• In order to plan for succession, a senior scientist should be hired to assume a managerial role.
• Review of all current Job Fact Sheets and Job Descriptions will be undertaken. An immediate
need is to compare the Sampling Technologist position to other equivalent positions for
salary adjustment. In addition, the wetland/habitat biologist position should be reviewed and
declared permanent status.
• Consideration should be given to increasing staff support in those areas that are expected to
increase in demand (e.g. plan input and review, source water protection).
Salary and benefits for SSEA staff have been partly included within the SSEA operational budget
with the majority of costs being tied to short -term, "Special Projects" that allow salaries to be
covered within the time -frame of the project. This has meant that all SSEA employees are tied to
short-term funding arrangements for part or all of their salaries and. benefits. In order to put SSEA
staff on a longer -term basis, the salary and benefits costs are gradually being included within the
regular SSEA operations budget. In addition, SSEA will require additional staff complement to
fulfill the current and future mandates. The benefits of making this transition include a more stable
employment base for most SSEA employees which increases our abilities to deliver quality service
to our municipalities.
The current SSEA Office, located at 67 Fourth Street, is crowded and requires short. and long -term
consideration for increased space and office upgrade to accommodate.SSEA operations under
existing and future mandates. Key advantages of the current locaticin are our access to the municipal
internet and email system as well as our modest rental costs ° ($9,500, per year).
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PRIORITY #4 FUNDING
The SSEA budget (to 2007) has consisted of two revenue and expenditure streams:
1. SSEA operations budget includes revenue sources directly supporting the operation of the
SSEA office and expenditures for administration, some labour and benefits for core
activities; and
2. SSEA special projects budget includes revenues and expenditures for specific projects. Over
the years this budget has amounted to approximately $600,000 per year plus in -kind
contributions from various federal, provincial and. other agencies. Funding proposals to a
variety of federal and provincial agencies, municipalities and private foundations are
generated by the SSEA Office staff each year to support these projects. A large proportion of
staff salaries and benefits currently come from these project budgets.
The budget has been structured to track "deliverables" and was expressly designed to avoid
declaring salary and benefits of SSEA employees at Environment Canada's request. With the 2008
budget, salary and benefits costs are shown in quarterly statements as core activities (i.e.
coordination, sampling, data management, communications) with "special projects" salary and
benefits shown for projects receiving special funding to support SSEA projects. The current
operations budget does not reflect the full cost of running the organization. It is estimated that the
full cost of running the organization for 2008 will be approximately $500,000.00 including labour,
services and materials. In order to put the Association on a more municipal basis with complete
financial reporting, the full cost of employee salary and benefits and the administration of the office
should be considered part of the operational budget as we move into the future agreement. Funding
organizations are increasingly offering program funding that excludes salaries and benefits of regular
employees. There is an expectation that salary and benefits are provided by the applicant
organization. By internalizing salary and benefits where necessary, SSEA will be able to broaden
the number of successful proposals to support the activities to fulfill our mandate. In order to
address the staff needs, an increase in operating budget will be required over the next five years. In
2008 the SSEA payroll of $423,000 was represented by only 39% in the SSEA operating budget
while 61 % of the payroll was covered by Special Projects. Over the next five years, it is proposed to
increase payroll within the SSEA operations budget to $370,500 or 70% of total SSEA salary and
benefits budget. This is reflected in the estimated budget amounts shown in Table 2 and 3.
The municipal funding formula for the SSEA has remained the same over the last 1.1. years of
operation. We have updated the assessment and parcel information on which to base the percentage
share to each municipality for the new Agreement. With the recognition of the SSEA as a Source
Water Protection Authority under the Clean Water Act, the boundary of the area has changed to
include all of the Township of Tiny and essentially the same watershed -based boundary for the other
municipalities. With some amalgamation implementation and boundary adjustments, consideration
of revising the formula must also include changing the funding share arrangement.
A sub - committee which included Dave Parks, Terry Allison and Keith Sherman met on September
4, 2008 at the Township of Severn Office to consider the funding formula and the proposed budget
increases. The percentage cost share to each municipality was revised by using the latest available
property and assessment information as shown in Table 2. The revised formula starts with a base
amount of 5% of the total annual budget. The base amount times the number of municipalities is
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subtracted from the total municipal revenues for the year. The remainder is apportioned using the
cost share percentage to each municipality. The attached Table 2 shows the comparison of the
current and potential funding shares as applied to the revised (SPA) boundary. The 2008 municipal
share was calculated using the current SSEA agreement formula. Table 3 shows the forecast of
expenses and revenues over the next five years.
At a special meeting of the SSEA on September 10, 2008, the following motion was passed.
Moved by Bob Jeffery, seconded by Axel Frandsen, to endorse the Severn Sound
Strategic Plan with the addition of rationale for staffing needs and benefits to the
municipalities over the next five years. CARRIED.
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Table 2
Severn Sound Environmental Association
Municipal Sharing of SSEA Agreement
Cost sharing under current Agreement SS watershed area compared with SPA area new funding formula
Properties in W'shed Assessment in Watershed % Cost Share 2008 2009 2010 2011 2012 2013
:urrent Agt SPA Current Agt SPA Current Agt SPA Budget SPA SPA SP SPA SPA
oay
Midland
1878
5856
2114
6181
$267,949,200
$945,254,600
$478,457,400
$1,366,966,807
6.44
20.71
5.33
$7,140
$15,930
$19,172
$23,139
$27,105
$29,485
Orillia
1267
1717
$278,588,000
$459,116,304
5.34
15.41
4.74
$22,960
$5,920
$21,087
$15,629
$26,593
$18,739
$33,329
$22,544
$40,066
$44,108
Oro - Medonte
Penetanguishene
4287
3349
4256
$659,632,700
$1,112,902,900
14.77
11.61
$16,375
$19,146
$23,800
$29,494
$26,349
$35,187
$28,632
$38,604
Severn
3261
3446
$530,936,000
$734,452,100
11.73
8.43
$13,004
$17,514
$21,451
$26,269
$31,086
$33,976
Springwater
2346
3358
2343
$432,036,700
$297,007,000
$687,466,543
$486,289,200
10.41
7.33
8.05
$11,541
$17,319
$21,171
$25,883
$30,596
$33,424
Tay
6146
6101
$564,112,100
$809,898,203
16.70
5.65
12.04
$8,126
$18,514
$16,094
$19,366
$19,408
$24,116
$23,462
$29,928
$27,517
$35,740
$29,949
Tiny
2103
12303
$266,429,700
$ 2,39 2, 1 1 1 ,20 2
6
28.74
$7
$ 27,9 1 3
$ 36,414
$46,816
$57 ,219
$39,227
$63,460
Totals: 30493 41819 $4,241,946,000 $8,527,660,659 100 100 $110,864 $170,000 $210,864 $260,864 $310,864 $340,864
Total annual budget $217,831 $264,000 $304,864 $354,864 $404,864 $434,864
Base amount $13,200 $15,243 $17,743 $20,243 $21,743
Note: Determination of Cost Apportionment (as of December 2001 for current agreement and December 2007 for agreement using SPA boundary)
1 the number of properties within the watershed area of each municipality was determined and from that, a percentage for cost sharing was calculated
2 the assessment within the watershed area for each municipality was determined and from that, a percentage for cost sharing was calculated
3 the average of 1. and 2.was used as the %cost share
4 a base amount of 5% of the total annual budget was added to each share and followed by the percent of the remainder of the municipal amount
Table 3
Severn Sound Environmental Association
Expenditure forecast
Revenue forecast
Municipalities
2008
2009
2010
2011
2012
2013
Administration
$50,409
$52,929
$55,576
$58,355
$61,272
$64,336
Salaries & Benefits (SSEA Operation)
$163,422
$211,071
$249,288
$296,509
$343,592
$370,528
Salaries & Benefits (Special Projects)
$260,000
$238,929
$230,712
$197,891
$165,640
$153,981
Total SSEA Operations
$217,831
$264,000
$304,864
$354,864
$404,864
$434,864
SSEA Payroll
$423,422
$450,000
$480,000
$494,400
$509,232
$524,509
Revenue forecast
Municipalities
$110,864
$170,000
$210,864
$260,864
$310,864
$340,864
Community /Private
$4,000
$4,000
$4,000
$4,000
$4,000
$4,000
Projects (3)
$25,000
$25,000
$25,000
$25,000
$25,000
$25,000
Recoveries (4)
$35,000
$35,000
$35,000
$35,000
$35,000
$35,000
Source Water Protection(5)
$15,000
$30,000
$30,000
$30,000
$30,000
$30,000
Provincial
$15,000
Federal
$9,000
surplus /(deficit)
$3,967
Total Revenue
$217,831
$264,000
$304,864
$354,864
$404,864
$434,864
(1) Revenues related directly to the Environmental Association which
do not include project funds (cash and in -kind) from partners.
(2) Municipal share is based on 2001 assessment.
(3) Projects administered by the Association (10 %).
(4) Work done by the SSEA Office for the Partners and /or others.
(5) Administration from Source Water Protection (from LSRCA)
(6) Prior year Surplus /(deficit) amount
(7) Special Projects Salary & Benefits to SSEA
Sevem Sound Source Protection Authority Area
Appendix 1 List of Municipal Residential Drinking Water System(s)
Draft 2 Terms of Reference
This section presents details pertaining to all the specific existing groundwater and surface drinking sources by listing the owner,
operating authority drinking water system number, system name, number of wells for groundwater, number of intake cribs for surface
water and the source of the water. There are a few groundwater systems that are referred to as GUDI systems, which is groundwater
under direct influence of surface water (note * GUDI = groundwater under direct influence of surface water). Intake cribs are offshore
structures that collect water from a surface water body.
g
"�
'� �^A �� 11
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3
Existing
CITY OF ORILLIA
CITY OF ORILLIA
220001183
ORILLIA WATER
(2 in LS -BR
SUPPLY SYSTEM
SPA and 1 in
0
Groundwater
SS SPA
Existing',
TOWN OF MIDLAND
TOWN OF MIDLAND
220001156
MIDLAND WELL
II
14
0
Groundwater
SUPPLY
GUD
LEPAGE SUBDIVISION'
Existing
22000683'8'
(PENETANGUISHENE)I
2
0
Groundwater
WELL S'UPPI.Y'
PAYETTE
Existing
ENETANGUISHENE
ENETAONGUISHENE
220001147
(PENETAlNfGUI'SIIENE)
3
0
Groundwater
WELL SUPPLY
Planned
TO BE
ROBERT STREET WEST
DETERMINED
SUPPLY WELL
2
0
Groundwater
HORSESHOE
Existing
g
250001402
IGHLANDS
SUBDIVISION WELL
2
0
Groundwater
TOWNSHIP OF ORO-
TOWNSHIP OF ORO-
SUPPLY
Existing
MEDONTE
MEDONTE
220003920
MEDONTE HILLS WELL
2
SUPPLY
0
Groundwater
Existing
220010752
— T - 2
ROBIN CREST WELL
0
SUPPLY
Groundwater
Sevem Sound Source Protection Authority Area
u k�'AM V: 1" }' V " n!'M
,...
.�',, ,
..y .x,
. ,1„ A....: n z,.
.,, r:S ..d dYue. m„
Existing
C 1 . "M 4 ,� M Z1 r •rc::4Y'`�",9 4 P4Y %x': �9 r�
uV !"Si, P•� r:. a Z3i V... ,.5 F
M '1, v � �� a y +M1r V 1 q.,
d .s'::TeC. rW Y. q,r H 5 ,. .:�
�W 1 :w ,.,. t: W'
a �i' �. : "V
, .,. .. ,... , A i .,y •. , ,a, A,
_..t.. �' r �,,m
TOWNSHIP OF ORO-
MEDONTE
1 P '': t , :. 4 1, y, 4 M „Vil Wd� ..,
1 , ,y „,,. ,l
:Z `4 � h
,a y 4 1'1 y 'e,ef l,. 1. .
.. ,N,d r,+ d ,. «, °:1
,.., M ,� a •.,.
, h... ly i.., „rV .;..
a� •n. � «,o.t , ,,, , ,, , �, ?' <'�,Em:
TOWNSHIP OF ORO-
MEDONTE
V }l ^.q' «. M
'� ... ht �, v �1�
N ,, V . eu,
y ,,e
, �y m ,a
S ..:r,. I ,., .1 �
i ^ x.'7��.� ar�'.. i ` � Y ,� h'���� �
220100 i 518
1 v:: V„ l:^
: ,,. na..,.. , .!., ,
„3N,e I + ... !
.. , , „:.•, .. .. ,:. ,. ,.
I .. , ..:., .. Z h
�,.. - 1. ::
, ,, , Y r ,, 1 � , ,r - ,: ,
is �r" O, � q, S yq 4 � e J
SUGAR BUSH WELT.
SUPPLY
... ..k .I . • - •
'r:Y ,, _,. 0
$, , P , 3,r ^."51 •, .e
a..: , „ , ,
� P�+Yn�Lu�':;.
o . � a �nS �4
3 '
�raE« Prnma vi
q I,..
., � ,,.
%r� + i. R..w
,w. � fie
q a t
0'
r"murenoe
S\ ne ..
�,
r�-
s
-
�M�, e
I �,y 'u�.
W.
Groundwater'
Existing
22000512.5
WARMINISTER WELL
SUPPLY
2
t1'
01
l
Groundwater
Existing
TOWNSHIP OF
SEVERN
TOWNSHIP OF
SEVERN
220005143
BASS LAKE
WOODLANDS WELL
SUPPLY
3
Groundwater
Existing
220001110
COLDWATER WELL
SUPPLY
3
0
Groundwater
Existing
TOWNSHIP OF
SPRINGWATER
ONTARIO CLEAN
WATER AGENCY,
GEORGIAN BAY HUB
220000700
ELMVALE WELL
SUPPLY
2
0
Groundwater
Existing
g
220003911
HILLSDALE WELL
SUPPLY
3
0
Groundwater
Existing
TOWNSHIP OF TAY
TOWNSHIP OF TAY
220011323
ROPE SUBDIVISION
WATER TREATMENT
PLANT
0
1
Surface Water
Existing
220001076
VICTORIA HARBOUR
WATER TREATMENT
PLANT
0
1
Surface Water
Existing
TOWNSHIP OF TINY
TOWNSHIP OF TINY
220005269
BLUEWATER WELL
SUPPLY
3 '
0
Groundwater
Existing
220005278
COOKS LAKE WELL
SUPPLY
2
0
Groundwater
Existing
220005287
GEORGIAN BAY
ESTATES WELL
SUPPLY
3
01
Groundwater'
(GUDI)
Existing
220005296
GEORGIAN HIGHLANDS
WE]. SUPPLY
l
0
Groundwater
Existing
220005303
GEt7I�C1I AN SANDS
WELL SUPPLY
4
0
Groundwater
Existing
220005321
LEFAIVE WELL SUPPLY
2
0
Groundwater
® ® = = ® = = = e M = M = = ® ME m an
vem Sound Source Protection Authority Area
2 Terms
Draft
o Ref erence
3 Dra wv a w .
M, ak 1e
^'a • ,.s �: ,. 5+^� " � 'yt � �' biY 3 . � �':G" s4. F t L17;
:.=��,s ,r c {tl z .,: w n �. 9v�r. "w ^ a WAS �,. r aril. . , ,s „'r�s. �.. ,. .. ... � w..�. r � .S ... ,.F. r. N, q t .1 a... ...,. «.l. .., xN� � n,. r „ 7x, �r. .. d� fin .., . ,, } .... �, r,1 , ,�. , rWS, ry '� , r,x . '� R'� . :�� l,� *'� s. 4,:. �,. .. , .9 ,... , rv�. ,,y � '. "° ,.- .,., . , _ „ . . M.. S. o. 11.i.. Y. , :r. '�'U ...,., �+ � .rY, �' p, ^, r., .`�&. mY ., i . E A. d$r � �Y.S ..w 7,a. .. .,fit ,°a,. �. F , . r . "a,. ,. �, .. . � '3a?.. w rt.. , r ... a M1 F,..� t ..x� } S ... _k r . a �dl. . ,s. t .:. ... t ,.. �.o, ,, ,., , �, "� .^r a�, a ,,. r �i ++, +,9 F,,x 4 �.,.. o. �' F. 4,.:. c °ys6.'�,F- a,1 "'��.t�;'?d"�
Existing 220006267 LAFONTAINE, WELL
SUPPLY 2 0 Groundwater
Existing 220005358 PENNORTH WELL
SUPPLY 2 p Groundwater
Existing 220005544 PERK NSFIELD WELL 4
SUPPLY p Groundwater
Existing 220005367 RAYK0 WATER 2 0 Groundwater
SYSTEM WELL SUPPLY
Existing 220005376 SAND CASTLE. WELL 2 p Groundwater
TOWNSHIP OF TINY TOWNSHIP OF TINY SUPPLY
Existing 220006259 SAWLOG BAY 'atiarELL 2 0
SUPPLY Groundwater
TEE PEE
Existing 220005394 SUP PL Y POINT WELL 2 01 roundwater
Existing HUNDER BAY WELL
g 220006268 2 0
SUPPLY Groundwater
Existing 220005401 VANIER WOODS WELL 2 0
SUPPLY Groundwater
Existing 220007481 WHIP - POOR - WILL II 2 0 Groundwater
WELL SUPPLY
Existing 260002330 WOODLAND BEACH 2 0 Groundwater
WELL SUPPLY
Existing 220005410 WYEVALE WELL 5 0
SUPPLY Groundwater
TBD TED TINY COVE ESTATES 2 Groundwater
Y
-c =11 = i = = A& is a
I -ities ' in the Severn Sound W
ti Georgian se vtlfw
\y`
Bay Twp.
JSKp� �
5
. �.r
Severn Sound
IT
1llidland ..
9) -
1
-
f
i- t
ti•`
1
9
C
Springwater
5 5 Kilometers
v
Tay
r
t�
f
:,
J
Oro- Medonte
y
e.
ti•
i F
b 4 -
o, -
fi
Produced by the Severn Sound Environmental Asscoiation with Data supplied under license by Members of the Ontario Geospatial Data Exchange, 2005,
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Business Plan 2009
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March, 2009
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Severn Sound Business Plan /I
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Severn Sound Business Plan 12
H- 11111,
ACKNOWLEDGEMENTS
This business plan serves as Appendix 2 to the Letter of Agreement for the Severn Sound
Environmental Association (SSEA). The
SSEA Board and staff.
business plan was produced through the efforts of the
Greg Sutcliffe
Terry Allison
Councilor, Township of Georgian Bay (SSEA Chair)
Bob .Jeffery
Councilor, Township of Oro- Medonte (SSEA Vice- Chair)
Councilor, Town of Midland
Peggy Breckenridge
Mayor, Township of Tiny
Ron Stevens
Mayor, City of Orillia
Tony Hope
Mike Mayotte
Deputy Mayor, Township ofSpringwater
Councilor, Town of Penetanguishene
Axel Frandsen
Councilor, Township of Tay
Doug Beach
Dave Parks
Councilor, Township of Severn
Township
Keith Sherman
of Severn (former Chair)
Michele Locke
Coordinator, SSEA
SSEA Communications
Thanks to other municipal Councillors, municipal staff and members of the communit w
contributed their suggestions to improve Y ho
this Business Plan.
Many thanks to Sue Gignac and Judy Robitaille of the Town of Midland, for their excellent work
in maintaining the accounting
s Est
of the SSEA
and Project staff for their dedication and professional
a �f ce
Severn Sound ecosystern.
approach to restoring d sustaining
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Severn Sound Business Plan 12
H- 11111,
Severn Sound Environmental Association
Business Plan 2009
The community -based mission of the Severn Sound Environmental Association is
to sustain environmental quality and to ensure continued protection
through implementing a legacy of wise stewardship
of Severn Sound and its tributaries.
Introduction
The Severn Sound Environmental Association (SSEA) is a .loint Service Board under the
Municipal Act (Section 202). It was originally founded in 1997 as a partnership between federal,
provincial and municipal partners to support the completion of the Severn Sound Remedial
Action Plan. As the RAP was completed the community realized the necessity of strengthening
the organization to provide a local, community -based environmental office in the Severn Sound
area.
On behalf of the partners, the SSEA office continues to:
• forge cooperative initiatives to address environmental issues - planning, designing,
arranging funding and implementing environmental projects
• act as liaison between local stakeholders and government agencies
• coordinate monitoring of environmental status to follow trends and detect new problems
• provide a "neutral informed voice" that assists the community in focusing efforts and
assists in planning and infrastructure decisions.
• engage the Severn Sound community in remediation, monitoring, conservation and
stewardship
• provide educational and information services to the member municipalities, other
agencies and residents
• promote a sustainable Severn Sound community
The Severn Sound community is increasingly demanding that environmental decisions make a
Positive contribution to the health of their environment and their own well being. They want
assurances that decisions are based on the best available knowledge and information. They also
want to be kept informmed about the health of their environment and know that someone is
looking after monitoring the environment and providing an "informed voice" to decision makers.
The SSEA provides cost effective environmental management that will sustain improvements
achieved through the RAP process and continue the long -term goal of sustaining the quality and
health of the Severn Sound ecosystem.
5
Severn Sound Business Plan J3
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Following a comprehensive process of technical review and public consultation, the Severn
Sound Remedial Action Plan Stage 3 Report was completed and submitted to the governments
and to the International Joint Commission in late 2002. On January 22, 2003, the Canadian
Minister of the Environment and Minister of Foreign Affairs transmitted a letter to the
International Joint Commission, formally announcing that Canada has removed Severn Sound
from the list of Areas of Concern. In the comments on the document, both the governments and
the IJC clearly expressed the importance of maintaining the quality of the Severn Sound area and
to maintain and sustain the gains from rernedial actions and to monitor to ensure that there was
"no slipping back ".
The Severn Sound area is located in south - eastern Georgian Bay and includes the Towns of
Penetanguishene and Midland, the Townships of Tiny, Tay, Oro - Medonte, Springwater, Severn
and Georgian Bay, and the City of Oriilia. The watershed covers an area of 1,300 km
Under the Clean Water Act (Ont.Reg.284 /07), the SSEA is designated a Source Protection
Authority under the South Georgian Bay Lake Sirncoe Source Protection Region.
Responsibilities include providing technical input to the development of a Source Protection
Plan for the Region and coordinating efforts to protect the water resources that provide
municipal drinking water supplies in the area.
More than twelve years of work through successful partnerships between the public,
municipalities and governments to facilitate implementation of the Severn Sound Remedial
Action Plan has resulted in the restoration of beneficial uses and the de- listing of Severn Sound
as an Area of Concern, This legacy has left both a momentum for cooperation amongst the
partners in the area and an excellent base of information on which to move forward on the new
focus of sustainability. The SSEA has also completed a comprehensive Sustainability Plan for
the area in cooperation with the municipalities, stakeholders and the Severn Sound community.
SSEA Mandate
Under the Agreement, the areas of activity of the SSEA include the following.
• Completion of outstanding commitments from the Severn Sound Remedial Action Plan
(coordinating phosphorus control measures, beach monitoring, water quality monitoring,
habitat assessment and restoration)
• Habitat and natural heritage assessment and the development of Management Plans
• Coordinating the implementation of the Severn Sound Sustainability Plan
• Undertaking technical studies of the water resources in the Severn Sound Source Water
Protection area and acting as the Severn Sound Source Protection Authority within the
South Georgian Bay Lake SiMCOe Source Protection Region
• Carry out rural programs in cooperation with the landowners to promote the
implementation of environmental Best Management Practices in the area
• Provide plan input and plan review services through the municipalities
Severn Sound Business Plan /4
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• Engage the public in consultation and education of environmental and sustainability
issues
• Conduct monitoring, analysis and reporting on the status of the Severn Sound ecosystem
SSEA will maintain an office in the area which includes staff. space, equipment and services
required to carry out the responsibilities under the Agreement.
Time frames
The time frame of the activities under the Agreement extend until the need for the Agreement
has ended with annual review, development and implementation of annual work plans. This
business plan provides the basis of work for 2009 and beyond as projects dernand.
Costs
The cost of SSEA Office operations is estimated to be $268,186 for 2009. These costs are
summarized in a revenues and expenditures budget (Table 1). Budgets of revenues and
expenditures would be developed for each year of the Agreement for approval of the SSEA in
accordance with the Severn Sound Strategic Plan (Appendix I of this Agreement).
Revenues from municipalities and other sources would be approved on an annual basis as part of
each municipality's budget approval process. The proposed funding partnership to support the
SSEA Office is shown in Table I for 2009. The municipal component is shown as a total and is
divided between participating municipal partners according to the funding cost -share formula
described in the Strategic Plan (Appendix I). In brief the following steps are used in calculating
the share for each municipality.
1. Parcels and Assessment from the most recent available property fabric for each municipal
area within Severn Sound were totalled and a cost share percent was determined for each
municipality
2. A base amount, 45% of the total operating budget, is divided equally between each
municipal partner (for 2009 this amount is $13,200 X 9 or $118,800).
3. The remainder of the municipal amount ($51,200 or 19% of the total budget for 2009) is
shared by the municipal partners based on the cost share percent (see Table 2 of Strategic
Plan)
4. These two amounts are added to give the cost share for each municipality (shown in
Table I Revenues for 2009).
The SSEA Office will develop implement and /or facilitate individual projects which specifically
benefit one or more municipalities or other project partners and which would be funded by those
municipalities or partners, through separate agreements arranged by the SSEA Office. A portion
of the project funding (10 %) would be used to support the operational costs of the SSEA. The
target for the "Projects" revenues for 2009 is $25,000 (shown as "Projects" in 'Table 1).
Severn Sound Business Plan 15
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Work carried out directly by the SSEA Office for partners and others includes for example,
mapping using SSEA databases, larger plan review and plan input work or portions of special
projects. Charges for work on these special projects would be included as direct revenues to
support the operational costs of the SSEA Office. The target for the "Recoveries" is $35,000 in
2004 which reflects work performed by SSEA for all partners (shown as "Recoveries" in Table
2).
The SSEA Office will also develop strategies to raise funds from other sources such as
community groups, organizations or foundations in order to support the operation of the SSEA in
the area. The SSEA will charge the costs of producing publications where appropriate (for eg. to
consultants). The SSEA can accept donations and provide receipts for tax purposes through the
Treasurer Municipality. These revenues will be recorded as "Community and Private" with a
target for 2009 of $4,000 (shown as "Community /Private in Table 1).
Revenues from the on -going agreements with the Lake Simcoe Region Conservation Authority
for administrative support costs for the Source Water Protection activities is estimated at $30,000
for 2009 (Table 1).
SSEA Office expenditures and revenues and projects funding would be presented and reviewed
by the SSEA four times each year as a financial report. The Board will conduct an annual audit
of the SSEA in accordance with municipal practices through the Treasurer municipality.
SSEA Activities in 2009
Table 2 shows activities that will be carried out during 2009, under the major areas of activity
described above. The SSEA will continue respond to project requests and develop funding
proposals that will support these activities through the year and, in some cases will involve
multi -year projects. The list of activities will be updated accordingly, as opportunities and
changes in priorities arise.
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Severn Sound Business Plan /6
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Table 1
Severn Sound Environmental Association
Revenues Budget (1)
as of January 22, 2009
2009 2010 2011
Approved Projected Projected
Budget Budget Budget
2012
Projected
Budget
2013
Projected
Budget
Georgian Bay $15,929 $19,170
$23,136
$27,102
$29,481
Midland $21,090 $26,597
$33,334
$40,072
$44,115
Orillia $15,627 $18,735
$22,539
$26,342
$28,625
Oro - Medonte $19,144 $23,797
$29,490
$35,182
$38,598
Penetanguishene $17,516 $21,454
$26,272
$31,091
$33,981
Severn $17,322 $21,174
Springwater
$25,888
$30,602
$33,430
$16,093 $19,406
Tay
$23,460
$27,513
$29,946
$19,364 $24,114
Tiny
$29,925
$35,736
$39,222
$27,915 $36,417
$46,821
$57,224
$63,467
Municipal sub- total(2) $170,000 $2107864
$260,864
$310,864
$340,864
Community /Private $4,000 $4,000
$4,000
$4,000
$4,000
Projects (3) $25,000 $25,000
$25,000
$25,000
$25,000
Recoveries (4) $35,000 $35,000
$35,000
$35,000
$35,000
Source Water Protection(5) $30,000 $30,000
$30,000
$30,000
$30,000
Prior Year Surplus /(deficit)(6) $4 $0
$0
$0
$0
TOTAL REVENUES $268,186 $304,864
$364,864
$404,864
$434,864
Special Projects (7) $237,000 $230,712
$197,891
$165,640
$153,981
(1) Revenues related directly to the Environmental Association which
do not include project funds (cash and in -kind) from partners.
(2) Municipal share is based on 2001 assessment.
(3) Projects administered by the Association (10 %).
(4) Work done by the SSEA Office for the Partners and /or others.
(5) Administration from Source Water Protection (from LSRCA)
(6) Prior year Surplus /(deficit) amount
(7) Special Projects Salary & Benefits to SSEA
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Total Salaries & benefits: $450,000 $480.000 $494,400 $509,232 $524,509
Less recovered from Projects: -$237000 -$230 -$197,891 -$165 -$153 981
Net Salaries & benefits: $213,000 $249,288 $296,509 $343,592 $370,528
Capital
Capital revenue
Table 1 cont;d.
Severn Sound
Environmental Association
Expenditure Budget (1)
as of January 22, 2009
2009 2010
2011
2012 2013
Approved Projected
Projected
Projected Projected
Deliverable
Budget Budget
Budget
Budget Budget
Administration
Treasurer expense
Meeting expense
$15,000
$1,000
Travel expense
$2,500
Conference expense
$2,500
Office Supplies & equipment
$4,500
Printing &Copying
$1,000
Postage and Shipping
$1,000
Phones
$3.000
Space rental
$9,500
SSEA Vehicle
$2,000
Sampling contracts (sampling boat & analyse
$8,000
Health and Safety
$1,000
Administration Sub total:
$51,000 $55,576
$58,355
$61,272 $64,336
Salaries & Benefits
Undistributed Salaries & Benefits
Overall Coordination
$38,000
$60,000
Office administration
$15,000
Secretariate to Assoc.
$14,000
Database Maintenance
$30,000
Natural Heritage & plan review
$9.000
Monitoring & Surveillance
$20,000
Rural Programs
$8,000
Sustainability Plan support
Communications
$19.000
Salaries & benefits Sub total:
$213,000 $249,288
$296,509
$343,592 $370,528
Special Projects Salaries & benefits:
$237,000 $230.712
$197,891
$165,640 $153,981
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Total Salaries & benefits: $450,000 $480.000 $494,400 $509,232 $524,509
Less recovered from Projects: -$237000 -$230 -$197,891 -$165 -$153 981
Net Salaries & benefits: $213,000 $249,288 $296,509 $343,592 $370,528
Capital
Capital revenue
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Table 2 Severn Sound Environmental Association
Activities Planned for 2009 (as of February 13, 2009)
Administration complete job specs and revise organization of SSEA
apply for internships - sustain, SAR, GIS, Wsci
Remedial Action /Stewardship
Review total phosphorus Caps with each operating munic & MOE
Complete Penetanguishene ESR
Complete Victoria Harbou EA Support documents
Review Biosolids quality and options for handling
Encourage stormwater BMP Implementation
Review brownfield cleanup status
Promote rural BMP Implementation including control of pollution sources and restoration of habitat
Distribute low cost native trees & shrubs to private landowners
Planning Support
Habitat Assessments
- wetland evaluations (e.g. North R Swamp, Township of Severn)
Fish habitat inventories and habitat management plans (Tay, Penetanguishene, Georgian Bay Islands NP,Tiny)
Natural heritage/ Woodland assessments (Penetanguishene, Midland, Tay, Severn Sound watersheds )
Plan Input & Review
OP comments (e.g. Simcoe County, local municipal OPs, OPAs)
development proposals through the municipalities
marine construction proposals
Strategies & Management Plans
Little Lake (Midland) Management Plan
Sustainability Plan
Implementation and reporting starting in 2009
Coordinate /facilitate specific projects (e.g. Eco Driver Project)
Source Water Protection
Participate in the partnership to produce the Source Water Protection Plan for our watershed Region
provide support to reporting and communication of drinking water source protection issues
make presentations, conduct workshops, produce materials to communicate SWP issues
Technical studies
coordinate and support studies in the Severn Sound Source Protection Authority (Intake protection zone
modelling and mapping, WHPA updates and water budget modelling
- watershed characterization (base flow, culverts, drainage mapping, producing GIS layers and mapping products
to support a better understanding of water resources of our watershed)
coordinate risk assessment studies and support the mapping and estimation of threats, pathways and risks to
municipal water supplies in our watershed
Public Involvement, Education & Consultation
Deliver the Well Aware Program in the area
Coordinate the Elmvale Childrens Water Festival in partnership with the Elmvale Water Festival Organizers
Work with area schools to provide specific support for ecology units using Severn Sound examples
Facilitate a network of shoreline observers in Severn Sound to promote citizen involvement in monitoring
activities
Monitoring, Analysis and Reporting
Conduct monitoring programs for open water quality, stream water quality, groundwater quality, water quantity,
water levels, and benthos of the Severn Sound watershed
Prepare summaries of open water and stream quality status based on monitoring results (Penetanguishene Bay,
Sturgeon Bay, Open Severn Sound)
Complete the Lake Couchiching Water Quality Survey assessment for 2008/09
Complete the monitoring of Little Lake with the Town of Midland support
Complete an assessment of the water quality status of Honey Harbour area for the Township of Georgian Bay and
the District of Muskoka
Collaborate with the Simcoe- Muskoka District Health Unit on monitoring and reporting on beach quality
Conduct surveillance monitoring for exotic invasive species and species at risk
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Item 15b) February 28 2018 Council Meeting per Motion No. C180228-13
Item 15b) February 28 2018 Council Meeting per Motion No. C180228-13
February 8, 2018
Severn Sound Environmental Association
67 Fourth Street Midland, Ontario L4R 3S9
(705) 527-5166 - FAX (705) 527-5167
Email: jcaylev@midland.ca Website:
www.severnsound.ca
Mayor Hughes and Council
Corporation of the Township of Oro-Medonte
148 Line 7 South, Box 100
Oro-Medonte, ON LOL 2E0
Dear Mayor Hughes and Council,
RE: Amendment to Letter of Agreement — Severn Sound Joint
Municipal Service Board approved March 26, 2009 regarding
appointment of the Treasurer Function for SSEA
As you may know, the Severn Sound Environmental Association (SSEA) is
undergoing a transition including Treasurer Services. This letter is to advise
that the following motion was carried at the January 11, 2018 meeting of the
SSEA Board of Directors. This motion is to be included as an amendment to
the SSEA Letter of Agreement with your municipality.
The motion reflects changes to the treasurer function for SSEA from the
Town of Midland (formerly named in the agreement). The changes have
been highlighted below.
SSEA Board of Directors Fourth Quarter meeting January 11, 2018
Motion: # 14
Moved by: D. Ritchie Seconded by: M. Lauder
RESOLVED THAT: the following sections of the Letter of Agreement
between SSEA and member municipalities be amended to reflect the
appointment of the Treasurer function as follows:
Item 4.3 That the Municipalities shall approve the Treasurer (to be
confirmed annually) who shall act on behalf of SSEA and shall
have the authority to receive and disburse funds on behalf of
the SSEA and shall maintain adequate documentation and
records of revenues and expenditures of the SSEA in
accordance with accepted municipal financial accounting
practices.
Item 4.6 All contracting activities will be conducted in an open and fair
manner in accordance with the standards currently employed
by the Treasurer.
Item 4.7 Under section 149.1(1) of the Income Tax Act, any
recognized municipality in Canada is a "qualified donee" and,
as such, can issue official donation receipts for gifts received.
The Treasurer may issue official donation receipts for
donated funds designated in support of the works of the
SSEA; and
FURTHER THAT. SSEA will provide their partner municipalities with a
copy of the amendment motion.
Carried;
Thank you for your continuing support and participation in the Severn
Sound Environmental Association. Any comments or questions, please
don't hesitate to contact me.
Yours
Julie Cayley, General Minager
Severn Sound Environmental Association
Copy: Councillor Barb Coutanche, SSEA Board Member
Mr. Robin Dunn, CAO
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