11 03 2010 COW MinutesTHE TOWNSHIP OF ORO-MEDONTE
COMMITTEE OF THE WHOLE
MEETING MINUTES
T(W4;V&&V1M1 Council Chambers
Proud Herhge, E. iihkq Future
Wednesday, November 3, 2010
2006 - 2010 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
TIME: 9:00 a.m.
Staff Present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Director of
Corporate Services/Clerk; Andria Leigh, Director of Development
Services; Shawn Binns, Director of Recreation and Community
Services; Fred MacGregor, Acting Manager of Environmental
Services.
Also Present: Gail Robinson, Colin Jermey, Joey Ball.
1. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda
Motion No. CW101103-1
Moved by Evans, Seconded by Crawford
It is recommended that the provisions of Procedural By-law 2010-080 be waived in
order to permit a deputation to be added to the agenda upon adoption.
Carried.
Motion No. CW101103-2
Moved by Crawford, Seconded by Evans
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, November 3, 2010 be received and adopted as amended to add:
3a) Gail Robinson, re: Property on Small Crescent.
Carried.
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Committee of the Whole Minutes - Wednesday, November 3, 2010
2. DISCLOSURE OF PECUNIARY INTEREST:
Councillor Allison declared a conflict of interest on Item 12d) Andria Leigh, Director of
Development Services, re: Litigation affecting the municipality (OMB Appeal - Cameron
Van Amelsvoort) as he is a realtor and there is a potential he could do business with the
resident on other property they own. Councillor Allison left the Chambers and did not
participate in any discussion or vote on the item.
3. DEPUTATIONS:
a) Gail Robinson, re: Property on Small Crescent.
Motion No. CW101103-3
Moved by Coutanche, Seconded by Allison
It is recommended
1. That the verbal information presented by Gail Robinson re: Property on Small
Crescent be received.
2. That the Mayor and Clerk be authorized to provide a Release of Restrictions
immediately for Part Lot 16, Concession 14 (Oro), Part 1, Plan 51 R-19270, Township
of Oro-Medonte.
3. And That Ms. Robinson be responsible for any costs associated with the Release of
Restrictions.
Carried.
4. ADMINISTRATION, FINANCE AND CORPORATE SERVICES:
a) Robin Dunn, CAO, re: Executed Agreement with the Government of Canada for
Accreditation of Oro-Medonte Drinking Water Systems.
Motion No. CW101103-4
Moved by Allison, Seconded by Coutanche
It is recommended
1. That the information presented by Robin Dunn, CAO, re: Executed Agreement with
the Government of Canada for Accreditation of Oro-Medonte Drinking Water Systems
be received.
2. And That the Clerk bring forward the appropriate By-law for Council's consideration.
Carried.
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Committee of the Whole Minutes - Wednesday, November 3, 2010
b) Report No. CAO 2010-10, Samah Oth man, Executive Assistant/Corporate
Communications Specialist, re: Request for Exemption - Warminster Annual
Remembrance Day Parade.
Motion No. CW101103-5
Moved by Agnew, Seconded by Evans
It is recommended
1. That Report No. CAO 2010-10, Samah Othman, Executive Assistant/Corporate
Communications Specialist, re: Request for Exemption - Warminster Annual
Remembrance Day Parade be received and adopted.
2. That an exemption to By-law No. 2006-38 be granted to The Royal Canadian Legion
Branch 619, Warminster, to hold a Remembrance Day Parade on November 7, 2010
commencing at 1:30 p.m.
3. And Further That the applicant be notified of Council's decision under the Executive
Assistant/Corporate Communications Specialist's signature.
Carried.
c) Report No. Fl 2010-015, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re:
Statement of Accounts - September 30, 2010.
Motion No. CW101103-6
Moved by Coutanche, Seconded by Allison
It is recommended
1. That Report No. FI 2010-015, Paul Gravelle, Director of Finance/Treasurer/Deputy
CAO, re: Statement of Accounts - September 30, 2010 be received.
2. And That the accounts for the month of September 2010 totalling $ 6,045,660.92 are
received.
Carried.
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Committee of the Whole Minutes - Wednesday, November 3, 2010
5. DEVELOPMENT SERVICES:
a) Report No. DS2010-053, Andria Leigh, Director of Development Services, Certificate of
Substantial Completion and Acceptance (Underground Works) for Moss -Country Lane
Estates, Registered Plan M-946.
Motion No. CW101103-7
Moved by Agnew, Seconded by Crawford
It is recommended
1. That Report No. DS2010-053, Andria Leigh, Director of Development Services,
Certificate of Substantial Completion and Acceptance (Underground Works) for Moss
-Country Lane Estates, Registered Plan M-946 be received and adopted.
2. That the Township of Oro-Medonte issue the Certificate of Substantial Completion
and Acceptance (Municipal Underground Works) for the Country Lane Estates
subdivision for Moss Developments Ltd. dated October 13, 2010, Registered Plan
51 M-946.
3. That the Clerk bring forward the appropriate By-law for Council's consideration.
4. And That the Developer be notified of Council's decision under the Director of
Development Services' signature.
Carried.
b) Minutes of the Committee of Adjustment meeting held on Thursday, October 21, 2010.
Motion No. CW101103-8
Moved by Crawford, Seconded by Evans
It is recommended that the minutes of the Committee of Adjustment meeting held on
Thursday, October 21, 2010 be received.
Carried.
Motion No. CW101103-9
Moved by Crawford, Seconded by Agnew
It is recommended
1. That Development Services be authorized to file the appropriate appeal to the
Ontario Municipal Board in regards to Motion No. CA101021-6, being the decision for
Consent Application 2010-B-06 - Coulson Ridge Estates Ltd.
2. And That the Director of Development Services advise the Committee of Adjustment
accordingly.
Carried.
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Committee of the Whole Minutes - Wednesday, November 3, 2010
6. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
None.
7. RECREATION AND COMMUNITY SERVICES:
None.
8. EMERGENCY SERVICES:
None.
9. REPORTS OF MEMBERS OF COUNCIL:
None.
10. CONSENT AGENDA:
a) Minutes of Barrie Public Library meeting held on June 24, 2010.
Staff Recommendation: Receive.
b) Minutes of Midland Public Library meeting held on August 26, 2010.
Staff Recommendation: Receive.
c) Minutes of Nottawasaga Valley Conservation Authority meeting held on September 17,
2010 and Highlights of meeting held on October 8, 2010.
Staff Recommendation: Receive.
d) Minutes of Oro-Medonte History Association meetings held on September 20, 2010 and
October 18, 2010.
Staff Recommendation: Receive.
e) Correspondence dated September 22, 2010 from G.R. Abraham, re: Defibrillator
Donated to Big Cedar Estates.
Staff Recommendation: Receive.
f) Correspondence dated September 30, 2010 from Phyllis Hutchinson, Oro Agricultural
Society, re: Donation to Loonie Lane.
Staff Recommendation: Receive.
g) Correspondence received October 18, 2010 from Dino Radocchia, Manager,
Infrastructure Programs Unit, Ministry of Agriculture, Food and Rural Affairs, re: Ontario
Small Waterworks Assistance Program (OSWAP-3).
Staff Recommendation: Receive.
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Committee of the Whole Minutes - Wednesday, November 3, 2010
Motion No. CW101103-10
Moved by Allison, Seconded by Coutanche
It is recommended that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Minutes of Barrie Public Library meeting held on June 24, 2010.
Received.
b) Minutes of Midland Public Library meeting held on August 26, 2010.
Received.
c) Minutes of Nottawasaga Valley Conservation Authority meeting held on September
17, 2010 and Highlights of meeting held on October 8, 2010.
Received.
d) Minutes of Oro-Medonte History Association meetings held on September 20, 2010
and October 18, 2010.
Received.
e) Correspondence dated September 22, 2010 from G. R. Abraham, re: Defibrillator
Donated to Big Cedar Estates.
Received.
f) Correspondence dated September 30, 2010 from Phyllis Hutchinson, Oro Agricultural
Society, re: Donation to Loonie Lane.
Received.
g) Correspondence received October 18, 2010 from Dino Radocchia, Manager,
Infrastructure Programs Unit, Ministry of Agriculture, Food and Rural Affairs, re:
Ontario Small Waterworks Assistance Program (OSWAP-3).
Received.
Carried.
11. COMMUNICATIONS:
None.
12. CLOSED SESSION ITEMS:
a) Motion to Go Into Closed Session
Motion No. CW101103-11
Moved by Agnew, Seconded by Evans
It is recommended that we do now go In Closed Session at 10:40 a.m. to discuss:
• Acquisition/disposition of land; and
• Litigation affecting the municipality.
Carried.
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Committee of the Whole Minutes - Wednesday, November 3, 2010
b) Motion to Rise and Report
Motion No. CW101103-12
Moved by Evans, Seconded by Crawford
It is recommended that we do now rise and report at 11:01 a.m.
Carried.
c) Robin Dunn, CAO, re: Acquisition/disposition of land (Edgar Adult Occupational Centre).
The following staff present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services/Clerk.
Motion No. CW101103-13
Moved by Evans, Seconded by Crawford
It is recommended that the confidential verbal information presented by Robin Dunn,
CAO, re: Acquisition/disposition of land (Edgar Adult Occupational Centre) bb-.-received.
Carried.
d) Andria Leigh, Director of Development Services, re: Litigation affecting the municipality
(OMB Appeal - Cameron Van Amelsvoort).
Councillor Allison declared a conflict of interest on Item 12d) Andria Leigh, Director of
Development Services, re: Litigation affecting the municipality (OMB Appeal - Cameron
Van Amelsvoort) as he is a realtor and there is a potential he could do business with the
resident on other property they own. Councillor Allison left the Chambers and did not
participate in any discussion or vote on the item.
The following staff present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services/Clerk; Andria Leigh, Director of Development Services.
Motion No. CW101103-14
Moved by Crawford, Seconded by Evans
It is recommended that Confidential Report No. DS2010-054, Andria Leigh, Director of
Development Services, re: Litigation affecting the municipality (OMB Appeal - Cameron
Van Amelsvoort) be received and brought forward to the November 10, 2010 meeting
for Council's consideration.
Carried.
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Committee of the Whole Minutes - Wednesday, November 3, 2010
13. ANNOUNCEMENTS OF INTEREST TO THE PUBLIC:
14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
15.ADJOURNMENT:
a) Motion to Adjourn
Motion No. CW101103-15
Moved by Allison, Seconded by Coutanche
It is recommended that we do now adjourn at 11:54 a.m.
Carried.
ayor, iH~. Hughes
C rk, D u las Irwin
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