11 03 2010 CoW Agenda1 -4
Township of
Proud Heritage, Exciting Future
1. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda
2. DISCLOSURE OF PECUNIARY INTEREST:
3. DEPUTATIONS:
None.
4. ADMINISTRATION, FINANCE AND CORPORATE SERVICES:
a) Robin Dunn, CAO, re: Executed Agreement with the Government of Canada
for Accreditation of Oro Medonte Drinking Water Systems.
b) Report No. CAO 2010 -10, Samah Othman, Executive Assistant/Corporate
Communications Specialist, re: Request for Exemption Warminster Annual
Remembrance Day Parade.
c) Report No. Fl 2010 -015, Paul Gravelle, Director of Finance /Treasurer /Deputy
CAO, re: Statement of Accounts September 30, 2010.
5. DEVELOPMENT SERVICES:
a) Report No. D52010 -053, Andria Leigh, Director of Development Services,
Certificate of Substantial Completion and Acceptance (Underground Works)
for Moss Country Lane Estates, Registered Plan M -946.
b) Minutes of the Committee of Adjustment meeting held on Thursday, October
21, 2010.
6. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
None.
7. RECREATION AND COMMUNITY SERVICES:
None.
8. EMERGENCY SERVICES:
None.
9. REPORTS OF MEMBERS OF COUNCIL:
None.
THE TOWNSHIP OF ORO- MEDONTE
COMMITTEE OF THE WHOLE
MEETING AGENDA
COUNCIL CHAMBERS
Wednesday, November 3, 2010
9:00 a.m.
Page 1 of 70
Page
39 -50
51 -57
58 -62
63 -67
68
69
70
Committee of Adjustment Agenda November 3, 2010.
10. CONSENT AGENDA:
a) Minutes of Barrie Public Library meeting held on June 24, 2010.
Staff Recommendation: Receive.
b) Minutes of Midland Public Library meeting held on August 26, 2010.
Staff Recommendation: Receive.
c) Minutes of Nottawasaga Valley Conservation Authority meeting held on
September 17, 2010 and Highlights of meeting held on October 8, 2010.
Staff Recommendation: Receive.
d) Minutes of Oro Medonte History Association meetings held on September 20,
2010 and October 18, 2010.
Staff Recommendation: Receive.
e) Correspondence dated September 22, 2010 from G.R. Abraham, re:
Defibrillator Donated to Big Cedar Estates.
Staff Recommendation: Receive.
f) Correspondence dated September 30, 2010 from Phyllis Hutchinson, Oro
Agricultural Society, re: Donation to Loonie Lane.
Staff Recommendation: Receive.
g) Correspondence received October 18, 2010 from Dino Radocchia, Manager,
Infrastructure Programs Unit, Ministry of Agriculture, Food and Rural Affairs, re:
Ontario Small Waterworks Assistance Program (OSWAP -3).
Staff Recommendation: Receive.
11. COMMUNICATIONS:
None.
12. CLOSED SESSION ITEMS:
a) Motion to Go Into Closed Session
b) Motion to Rise and Report
c) Robin Dunn, CAO, re: Acquisition /disposition of land (Edgar Adult
Occupational Centre).
d) Andria Leigh, Director of Development Services, re: Litigation affecting the
municipality (OMB Appeal Cameron Van Amelsvoort).
13. ANNOUNCEMENTS OF INTEREST TO THE PUBLIC:
14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
15. ADJOURNMENT:
a) Motion to Adjourn
Page 2 of 70
BETWEEN
AND
4a) Robin Dunn, CAO, re: Executed Agreem...
Her Majesty the Queen in right of Canada, as represented
by the Minister of Public Works and Government Services
acting through the Canadian General Standards Board
(hereinafter referred to as "Canada
The Township of Oro Medonte, a Municipality
incorporated under the laws of the Province of Ontario,
Canada, and having its head office in Oro, Ontario
(hereinafter "the Operating Authority")
AGREEMENT FOR THE ACCREDITATION OF THE OPERATING
AUTHORITY OF MUNICIPAL DRINKING WATER SYSTEMS
WHEREAS Canada, as represented by the Minister of Public Works and
Government Services, has made the Canadian General Standards Board (hereinafter "the
CGSB responsible for the administration of certain accreditation programs;
AND WHEREAS the CGSB has further to its mandate established an
accreditation program for the purpose of ascertaining whether a party is capable of
meeting the requirements under the Accreditation Program for Operating Authorities of
Municipal Drinking Water Systems (hereinafter "the Accreditation Program
AND WHEREAS the Operating Authority wishes to participate in and be listed
under the Accreditation Program with respect to those of its Drinking Water Systems that
are listed in the attached Schedule "B";
AND WHEREAS the Operating Authority has made an Application to Canada
representing that its services meet the requirements of Ontario's Drinking Water Quality
Management Standard (hereinafter "the Standard as well as the Program Handbook for
the Accreditation of Operating Authorities Municipal Drinking Water Systems
(hereinafter "the Handbook
AND WHEREAS Canada is prepared to list the Operating Authority under the
Accreditation Program upon the terms and conditions and for the consideration set out
herein,
NOW THEREFORE, in consideration of the premises and of the mutual
covenants and agreements hereinafter set forth, Canada and the Operating Authority
(hereinafter collectively "the Parties agree as follows:
1. This non exclusive Accreditation shall be for a term of three (3) years
commencing the 30th day of September 2010 and expiring on the 30th day of
September 2013.
2. The following listed documents form part of and are incorporated into this
Agreement as fully and effectively as if they were set forth at length in this
Agreement:
a. These articles of Agreement;
b. Schedule "A" "Operating Authority's Application for Accreditation
c. The Handbook
d. Schedule `B" "Operating Authority's Drinking Water Systems and
Facilities
Page 3 of 70
Application
4a) Robin Dunn, CAO, re: Executed Agreem...
In the event that a document on the above list is internally inconsistent or
ambiguous, the wording that first appears in the document shall prevail over any
subsequent wording in the document.
3. Canada declares, and the Operating Authority acknowledges, that Canada's
decision to enter into this Agreement is based in part upon the Operating
Authority's representations and undertakings that are set out in the Operating
Authority's Application for Accreditation submitted by the Operating Authority.
Listing in the Accreditation Program
4. During the term of this Agreement and subject to the conditions set out herein,
Canada shall list the Operating Authority as a participant in the Accreditation
Program provided that the Operating Authority satisfies on an ongoing basis the
terms, conditions and other requirements of the Agreement of the Accreditation
Program as detailed in the Handbook.
5. The Operating Authority agrees and covenants that it will comply with and
perform all its obligations in accordance with the terms, conditions,
specifications, representations, undertakings and other requirements of this
Agreement, the Standard and the Handbook, during the term of this Agreement
and for all its drinking water systems and facilities listed at Schedule "B which
may be amended from time to time through mutual agreement of CGSB and the
Operating Authority, including taking responsibility for ensuring that:
a. the Operating Authority continues to respect the representations made in the
Operating Authority's Application for Accreditation (Schedule "A
throughout the term of this Agreement; and
b. the Operating Authority reports to the CGSB, without any delay, any changes
to its operations, facilities and procedures, or any other changes relative to its
representations made in the Operating Authority Application for Accreditation
(Schedule "A
6. Canada also reserves the right to change the Handbook at any time. If Canada
amends the Handbook, the Operating Authority will be notified that a new
revision of the Handbook has been released, and it will be the sole responsibility
of the Operating Authority to retrieve and implement the most current revision of
the Handbook. If required, the Operating Authority will be given reasonable time
to implement associated changes to its operations, facilities and procedures that
are needed to conform to these amendments. After this time, Canada may require
that the Operating Authority confirm in writing that it conforms to the revised
Handbook. Failure to bring a listed facility into conformance with the revised
Handbook within the time given for implementation shall be, at the option of
Canada, either grounds for de- listing or a default under this Agreement.
7. Similarly, the Province of Ontario may amend the Standard at any time. It is the
sole responsibility of the Operating Authority to ensure that they monitor and
conform to the most current revision of the Standard. If required, the Operating
Authority will be given reasonable time to implement associated changes to its
operations, facilities and procedures that are needed to conform to these
amendments. After this time, Canada may require that the Operating Authority
confirm in writing that it conforms to the revised Standard. Failure to bring a
Page 4 of 70
4a) Robin Dunn, CAO, re: Executed Agreem...
withdrawing from the Accreditation Program. The Operating Authority shall no
longer use the CGSB accreditation number. Upon the Operating Authority's
formal withdrawal from the Accreditation Program, Canada shall not be obligated
to repay any payment or portion of any payment made by the Operating Authority
that corresponds to a period of time extending beyond the withdrawal from the
Accreditation Program.
The Operating Authority may, at the option of the Operating Authority, terminate
this Agreement by giving sixty (60) days' written notice to Canada in the manner
set forth and at the address listed at Article 28.
Significance of Accreditation
9. The Operating Authority understands and agrees that Canada's execution of this
Agreement and Canada's listing of the Operating Authority as a participant in the
Accreditation Program means that the Operating Authority has demonstrated to
the satisfaction of Canada that it is capable of conforming to the requirements of
the Handbook and those of the Standard. The Operating Authority shall make no
other implied or express representations as to the meaning of such a listing. The
Operating Authority understands and agrees that the listing of the Operating
Authority under the Accreditation Program in no way relieves the Operating
Authority of the duty to uphold the laws and regulations applicable to the industry
and to maintain a continuing, systematic and diligent program and a quality
management system to ensure that the Operating Authority meets or exceeds the
requirements of the Handbook and the Standard.
Agreement to use the CGSB Accreditation number
10. During the term of this Agreement and subject to the terms and conditions set out
herein, Canada hereby grants the Operating Authority the right to use the CGSB
accreditation number in accordance with Section 10 of the Handbook, "Use of the
CGSB name and Accreditation number
11. Canada shall have the right to preview and approve the use of its name, the CGSB
accreditation number or any other representation of its Accreditation Program
before publication, printing or other use by the Operating Authority. This right
includes the right to preview any other claim or representation made by the
Operating Authority in or on advertising, promotional materials or labels that
have not been assessed and listed by Canada.
12. The Operating Authority acknowledges that the CGSB accreditation number is
the exclusive property of Canada and that all use of the CGSB accreditation
number by the Operating Authority shall inure to the benefit of Canada. If Canada
notifies the Operating Authority that it objects to a use of the CGSB accreditation
number by the Operating Authority, the Operating Authority will have to cease
such use immediately. The Operating Authority agrees that it will do nothing
inconsistent with Canada's ownership of and title to the CGSB accreditation
number, or with the rights provided to the Operating Authority under this
Agreement regarding the CGSB accreditation number. Nothing in this Agreement
shall give the Operating Authority any right, title or interest in the CGSB
accreditation number other than the right to use the number in accordance with
this Agreement.
13. The failure of the Operating Authority to conform to the terms, conditions and
covenants contained in this Agreement shall entitle Canada, acting reasonably at
its sole discretion, to terminate the Agreement. The Operating Authority agrees
Page 5 of 70
Accreditation Program Fees
Interest on Late Payments
18. For the purposes of Article 17
Termination for Default
4a) Robin Dunn, CAO, re: Executed Agreem...
request to a court of competent jurisdiction for injunctive relief preventing the
Operating Authority's continued use of the CGSB accreditation number.
14. The Operating Authority shall immediately notify Canada of any apparent
infringement of or challenge or claim by any person relating to the CGSB
accreditation number. Canada shall have the exclusive right to control as it sees
fit, in its sole discretion, any settlement, litigation or other proceeding relating to
such infringement, challenge or claim or otherwise relating to the CGSB
accreditation number.
15. Each year during the term of this Agreement, in consideration of the
non exclusive accreditation granted by Canada hereby, and in consideration of
Canada's activities relating to its management of the Accreditation Program and
its listing of the Operating Authority as a participant, the Operating Authority
shall pay to Canada fees and charges as detailed at Section 9, "Costing of the
Handbook.
16. Payment of the said fees and charges shall be made in the manner set forth at
Section 9, "Costing of the Handbook.
17. The Operating Authority shall be liable to pay to Canada simple interest at the
Bank Rate, plus three percent (3.00 on any overdue amount from the date such
amount became overdue until the date prior to the date of payment, inclusively.
a. an amount is "due and payable" when it is due and payable by the Operating
Authority to Canada pursuant to the terms of this Agreement;
b. an amount is "overdue" when it is unpaid on the first day following the day
that it is due and payable;
c. "date of payment" means the date on which the payment of the fees and
charges detailed in Section 9, "Costing of the Handbook is received by
Canada; and
d. "Bank Rate" means the prevailing discount rate of interest set by the Bank of
Canada at the opening of business on the date the amount of the fees and
charges detailed in Section 9, "Costing of the Handbook become overdue.
19. Canada may terminate this Agreement upon giving written notice to the Operating
Authority in the event that
a. the Operating Authority fails, refuses or neglects, or is unable to comply with
any of the provisions of this Agreement;
b. the Operating Authority fails to comply with the provisions of its Application
for Accreditation (Schedule "A
c. the Operating Authority fails to comply with the requirements of the Standard
Page 6 of 70
20. This Agreement shall terminate without notice, and all rights accorded to the
Operating Authority under this Agreement shall be terminated, if the Operating
Authority
21. The Operating Authority shall be liable to Canada for all loss and damage that
may be suffered by Canada by reason of any default on the part of the Operating
Authority.
22. Notwithstanding anything herein to the contrary, upon termination of this
Agreement for any reason of default by the Operating Authority, all fees and
charges that are owing pursuant to the terms of this Agreement shall immediately
become due and payable, and in no event shall Canada become obligated to repay
any payment made or any portion of a payment that has been made and that
corresponds to a period of time that extends beyond the date of termination by
reason of default.
Termination by Canada
23. Canada may, at the option of Canada, and in addition to the provisions of
Article 20 herein, terminate this Agreement by giving sixty (60) days' written
notice to the Operating Authority in the manner set forth and at the address listed
at Article 28.
24. In the event Canada terminates this Agreement for any reason other than the
Operating Authority's default in respecting any of its obligations hereunder, the
annual Program Management charges will be prorated according to the number of
days of the then current year during which this Agreement is in effect, and the
remaining portion for that year will be reimbursed to the Operating Authority. In
the event, however, that the Operating Authority terminates this Agreement
pursuant to Article 8 hereof, then the Operating Authority shall not be entitled to
any reimbursement.
Indemnity
4a) Robin Dunn, CAO, re: Executed Agreem...
e. any amount payable by the Operating Authority to Canada under the terms of
this Agreement remains unpaid for more than sixty (60) days.
a. applies for or consents to the appointment of a receiver, receiver manager,
trustee or liquidator for itself or any of its property;
b. is unable or admits its inability to pay its debts as they become due;
c. makes a general assignment for the benefit of creditors;
d. is adjudicated bankrupt or insolvent; or
e. files a voluntary petition in bankruptcy or a petition seeking reorganization or
arrangement with creditors; takes advantage of any insolvency law; admits to
the material allegations of a petition filed against it in any bankruptcy,
reorganization or insolvency proceeding; initiates a corporate action to effect
any of the foregoing; or if an order is made or a resolution passed for the
winding up of the Operating Authority.
25. Without limiting Canada's remedies and recourses at law, the Operating
Authority covenants and agrees to indemnify and save harmless Canada, the
Minister of Public Works and Government Services Canada and their servants
Page 7 of 70
AssiEnment
4a) Robin Dunn, CAO, re: Executed Agreem...
loss of or damage to property of others that may be or be alleged to be caused
by or suffered as a result of
i. the Operating Authority's operations, facilities and procedures;
ii. the provision of a service by or for the Operating Authority and in
connection with which the CGSB accreditation number is used, whether
such use is authorized or unauthorized; or
iii. any other act or omission of the Operating Authority;
b. any and all liability, loss, cost, damages, legal fees and expenses of whatever
kind or nature that Canada may sustain or incur by reason or in consequence
of any act or omission of the Operating Authority in respect of the right
granted herein to use the CGSB accreditation number or display the certificate
issued by Canada, or the right to use or the use of the CGSB accreditation
number in connection with any product and/or facilities, whether authorized
or unauthorized; and
c. any reasonable costs that may be sustained or incurred by Canada in making
any investigation on account of any such liability, loss, cost, damage, legal
fees or expenses in defending or prosecuting any action, suit or other
proceeding that may be brought in connection therewith or in obtaining a
release from liability in connection therewith, or in enforcing any of the
obligations herein contained.
Canada shall give notice to the Operating Authority of any claim, action, suit
or proceeding referred to above. To the extent requested by the Attorney
General of Canada, the Operating Authority shall, at its own expense,
participate in or conduct the defense of any such claim, action, suit or
proceeding and any negotiations for settlement of the same, but the Operating
Authority shall not be liable to indemnify Canada for payment of any
settlement unless it has consented to the settlement.
26. This Agreement is personal to the Operating Authority and shall not be assigned
or otherwise encumbered by the Operating Authority or by operation of law, in
whole or in part. Any purported assignment or encumbrance of this Agreement by
the Operating Authority shall be null and void.
Time is of the Essence
27. Time shall be of the essence of this Agreement.
Notice
28. a. Any notice shall be in writing and may be delivered by hand or sent by e-mail,
by courier, by registered mail or by facsimile or other electronic means that
provides a paper record of the text of the notice, and addressed to the Party for
whom it is intended at the address set out below. Any notice shall be deemed
to be effective on the day it is received at that address.
Page 8 of 70
Miscellaneous
Township of Oro Medonte
148 Line 7 South
Oro, Ontario
LOL 2X0
For Canada, to:
4a) Robin Dunn, CAO, re: Executed Agreem...
Manager, Accreditation Program for Operating Authorities
Canadian General Standards Board
11 Laurier Street, Place du Portage
Phase III, 6B1
Gatineau, Quebec
(Canada)
KIA 1G6
b. Either party may, by written notice to the other, change its address for
purposes of this article. In the event that any notice sent to the address set out
in this article, or in the latest address change notice received by the party
sending the notice, shall be returned undelivered by reason of the fact that the
party to whom it was addressed has moved or does not occupy the designated
address, such notice shall nevertheless be deemed to have been received by
such party on the date it was sent.
29. This Agreement shall be govemed by and construed in accordance with the laws
in effect in the Province of Ontario.
30. No member of the House of Commons shall be admitted to any share or part of
this Agreement or to any benefit to arise therefrom.
31. a. The Operating Authority certifies that it has not, directly or indirectly, paid or
agreed to pay and agrees that it will not, directly or indirectly, pay a
contingency fee for the solicitation, negotiation or obtaining of the Agreement
to any person other than an employee of the Operating Authority acting in the
normal course of the employee's duties.
In this article,
"contingency fee" means any payment or other compensation that depends or
is calculated on the basis of a degree of success in soliciting, negotiating or
obtaining the Agreement, and "person" includes any individual who is
required to file a return with the Commissioner of Lobbying pursuant to
section 5 of the Lobbying Act, 1985, c. 44 (4th Supp.);
"employee" means a person with whom the Operating Authority has an
employer employee relationship; and
"person" means an individual or a group of individuals, a corporation, a
partnership, an organization, an association and, without restricting the
generality of the foregoing, any individual who is required to file a return with
the Commissioner of Lobbying pursuant to section 5 of the Lobbying Act,
1985, c. 44 (4th Supp.) as the same may be amended from time to time.
b. All accounts and records of the Operating Authority pertaining to payment of
fees or other compensation for the solicitation, negotiation or obtaining of this
Page 9 of 70
4a) Robin Dunn, CAO, re: Executed Agreem...
c. If the Operating Authority certifies falsely under this article or is in default of
the obligations contained herein, the CGSB may either terminate this
Agreement for default in accordance with the termination for default
provisions of the Agreement or recover from the Operating Authority the full
amount of the contingency fee.
32. a. Persons in Canada, and Canadians outside of Canada, are bound by economic
sanctions imposed by Canada. Details on existing sanctions can be found at
www.dfait maeci.gc.ca/trade /sanctions en.asp.
b. The Operating Authority undertakes and agrees that it will, in the performance
of this Agreement, comply with any such regulations that are in force on the
effective date of the Agreement.
c. The Operating Authority must comply with changes to such regulations
imposed during the period of the Agreement. The Operating Authority must
immediately advise Canada if it is unable to abide by the terms of the
Agreement or the other documents listed at Article 2 of this Agreement, as a
result of the imposition of economic sanctions against a country or person or
the addition of a good or service to the list of sanctioned goods or services. If
the Parties cannot agree on a workaround plan, the Agreement will be
terminated.
33. This Agreement represents the entire agreement between Canada and the
Operating Authority relating to the subject matter of the Agreement and
supersedes all previous negotiations, communications and other agreements,
whether written or oral, relating to it, unless they are incorporated by reference in
the Agreement. There are no terms, covenants, representations, statements or
conditions binding on the Parties other than those contained in the Agreement.
34. This Agreement shall inure to the benefit of, and shall be binding upon, the
successors and permitted assignees of Canada and of the Operating Authority.
35. All of the Operating Authority's representations and warranties set out in this
Agreement as well as the provisions concerning indemnity against third party
claims shall survive the expiry of the Agreement or the termination of the
Agreement for default, for convenience or by mutual consent, as shall any other
provision of the Agreement that, by the nature of the rights or obligations set out
therein, might reasonably be expected to be intended to so survive.
36. No amendment or modification to this Agreement shall be valid and binding
unless it is incorporated into the Agreement by written amendment executed by
the authorized representatives of both Canada and the Operating Authority.
37. No waiver shall be valid, binding or affect the rights of the Parties unless their
respective authorized representatives make it in writing. The waiver by a Party of
a breach of any term or condition of the Agreement shall not prevent the
enforcement of that term or condition by that Party in the case of a subsequent
breach, and shall not be deemed or constitute a waiver of any subsequent breach.
Every right, remedy, power and discretion vested in or acquired by Canada under
this Agreement or by law shall be cumulative and non exclusive.
Page 10 of 70
of Publics Works and Government Services acting through the Canadian General
Standards Board, and has been duly executed on behalf of THE TOWNSHIP OF
ORO- MEDONTE, the Operating Authority, by its duly authorized officer effective
the day and year first above written.
MINISTER OF PUBLIC WORKS AND GOVERNMENT SERVICES
(as represented by and acting through the Canadian General Standards Board)
(Signature)
Martin Desnovers
(Name in Print)
Manazer, Canadian General Standards Board
(Title)
OPERATING AUTHORITY
The Township of Oro Medonte
(Signature)
(Name in Print)
(Title)
(Witness Signature)
(Witness Name in Print)
(Witness Title)
4a) Robin Dunn, CAO, re: Executed Agreem...
September 30, 2010
(Date)
(Date)
(Date)
Page 11 of 70
4a) Robin Dunn, CAO, re: Executed Agreem...
APPLICATION AND UNDERTAKING
As per the signed application dated the 21st day of July 2009
Page 12 of 70
4a) Robin Dunn, CAO, re: Executed Agreem...
DRINKING WATER SYSTEMS AND FACILITIES
Drinking Water System Name(s) Address(es):
Canterbury Subdivision Drinking Water System
Cedar Brook Subdivision Drinking Water System
Craighurst Drinking Water System
Harbourwood Drinking Water System
Horseshoe Highlands Subdivision Drinking Water System
Maplewood Estates Drinking Water System
Medonte Hills Drinking Water System
Robin Crest Drinking Water System
Shanty Bay Drinking Water System
Sugar Bush Drinking Water System
Warminster Drinking Water System
Page 13of70
REPORT
Proud Heritage, Exciting Future
Report No. To: Prepared By:
CAO 2010 -10 Council Samah Othman
Meeting Date: Subject:
November 3, 2010 Request for Exemption
Warminster Annual
Roll Remembrance Day Parade
RECOMMENDATION(S): Requires Action
It is recommended that:
X
1. That Report No. CAO 2010 -10 be received and adopted.
2. That an exemption to By -law No. 2006 -38 be granted to The Royal Canadian Legion
of Branch 619, Warminster to hold a Remembrance Day Parade on November 7,
2010 commencing at 1:30 p.m.
3. And Further That the applicant be notified of Council's decision.
BACKGROUND:
4b) Report No. CAO 2010 -10, Samah Othman...
Township of
t.1 rite
Motion
R.M.S. File
For Information Only
By -law No. 2006 -38 regulates the holding of parades or processions /events in the
municipality. Section 8 of the above mentioned by -law permits that in a situation where
a parade or procession /event will last for Tess than 24 hours, Council may dispense with
any or all of the requirements of the by -law.
The Royal Canadian Legion of Branch 619, Warminster plan to hold a Remembrance
Day Parade on Sunday, November 7, 2010 at 1:30 p.m.
This parade is a yearly event and the Legion has received Council permission to hold
the parade in the past and waive the conditions of By -law 2006 -38.
The parade route begins at 1:30 p.m. in the village forming up on Demont Drive,
marches along the Hwy. 12 to the Legion Cenotaph where the Remembrance Day
Ceremonies will commence.
FINANCIAL:
None
CAO November 3, 2010
Report No. CAO 2010 -10 Page 1 of 2
Page 14 of 70
POLICIES /LEGISLATION:
By -law No. 2006 -38
CONSULTATIONS:
Verbal consultations with Mary Thompson, Secretary, The Royal Canadian Legion,
Cahiague Branch (Ontario #619) and Alba McFadden.
ATTACHMENTS:
CONCLUSION:
The Royal Canadian Legion, Cahiague Branch (Ontario #619) will be responsible in
ensuring OPP and Fire and Emergency Services are notified accordingly and that
insurance arrangements have been made.
Respectfully submitted:
i
Samah 'e man
Executive Assistant/Corporate Communications Specialist
4b) Report No. CAO 2010 -10, Samah Othman...
SMT Approval Comments: C.A.O. Approval Comments:
CAO November 3, 2010
Report No. CAO 2010 -10 Page 2 of 2
Page 15 of 70
THE ROYAL CANADIAN LEGION OLT 0 7 2010
CAHIAGUE BRANCH (ONTARIO 619
GENERAL DELIVERY WARMINSTER ONTARIO
ONTARIO, CANADA
LOK 2G0
MAYOR HUGHES
TOWNSHIP OF ORO MEDONTE
ORO, ONT.
DEAR MAYOR HUGHES;
I HAVE BEEN INSTRUC'T'ED BY THE PRESIDENT AND THE
EXECUTIVE OF BRANCH 619 WARMINSTER LEGION TO
CORDIALLY INVITE YOU ON BEHALF OF THE TOWNSHIP OF
ORO MEDONTE TO LAY A WREATH AT OUR ANNUAL
REMEMBRANCE DAY CEREMONIES.
WE ARE HOLDING THEM THIS YEAR ON SUN. NOV.7 /10. THE
PARADE WILL START AT 1:30 P.M. IN THE VILLAGE AND
MARCH BACK TO THE LEGION WERE THE CEREMONIES WILL
COMMENCE.
LUNCH AND REFRESHMENTS WILL BE SERVED AFTER THE
FORMALITIES ARE OVER. IF YOU HAVE ANY QUESTIONS
PLEASE CALL ME AT 705- 327 -5626
YOURS TRULY
4b) Report No. CAO 2010 -10, Samah Othman...
Page 16of70
Report No.
FI 2010 -015
Meeting Date:
November 03 2010
Roll
BACKGROUND:
Payroll:
PR00516
PR00518
PR00522
FINANCE
Report No. 2010 -015
REPORT
It is recommended that:
Batch No. Date
To:
Committee of the Whole
Subject:
Statement of Accounts
September 30, 2010
RECOMMENDATION(S): Requires Action
Cheque Registers:
AC00616 September 03, 2010
AC00617 September 15, 2010
A000442 September 15, 2010
AC00618 September 15, 2010
AC00619 September 22, 2010
AC00620 September 22, 2010
A000443 September 29, 2010
AC00621 September 29, 2010
September 01, 2010
September 11, 2010
September 25, 2010
4c) Report No. FI 2010 -015, Paul Gravell...
Following is the statement of accounts for the month of September.
Amount
8,443.33
159,618.73
873.38
5,071,659.91
24,272.58
139,958.99
508.50
379,460.93
2,546.81
130,102.07
121,680.67
Proud Heritage, Exciting Future
Prepared By:
Janice MacDonald
Motion
R.M.S. File
For Information Only
X
1. That Report No. Fl 2010 -015 is received.
2. The accounts for the month of September 2010 totalling 6,045,660.92
are received.
5,784,796.35
254,329.55
November 03, 2010
Page 1 of 2
Page 17 of 70
Credit Card Reaisters:
AE00300 September 28, 2010 417.37
AE00301 September 28, 2010 30.00
AE00302 September 28, 2010 142.10
AE00303 September 28, 2010 1,195.82
AE00304 September 28, 2010 1,318.46
AE00305 September 28, 2010 2,863.12
AE00306 September 28, 2010 568.15
ATTACHMENTS:
Cheque Registers.
CONCLUSION:
That the accounts for the month of September are received.
Respectfully submitted:
JanicellacDonald,
Accounting Clerk
SMT Approval Comments: C.A.O. Approval Comments:
FINANCE
Q.Q n-k
-q)
4c) Report No. Fl 2010 -015, Paul Gravell...
Total: S 6.045.660.92
6.535.02
November 03, 2010
Report No. 2010 -015 Page 2 of 2
Page 18of70
Report No. To:
DS2010 -053 Committee of the Whole
Meeting Date:
November 3, 2010
Roll
It is recommended that:
BACKGROUND:
ANALYSIS:
REPORT
Subject:
5a) Report No. DS2010 -053, Andria Leigh,...
Certificate of Substantial
Completion and Acceptance
(Underground Works) for
Moss Country Lane Estates,
Registered Plan M -946
Proud Heritage, Exciting Future
Prepared By:
Andria Leigh
Motion
R.M.S. File
D12 3344
RECOMMENDATION(S): Requires Action X I For Information Only
1. THAT Report No. DS2010 -053 be received and adopted;
2. THAT the Township issue the Certificate of Substantial Completion and Acceptance
(Municipal Underground Works) for the Country Lane Estates subdivision for Moss
Developments Ltd. dated October 13, 2010, Registered Plan 51M-946;
3. THAT the Clerk bring forward the appropriate By -law for Council's consideration; and
4. THAT the Developer be notified of Council's decision.
The Township entered into a Subdivision Agreement in November 2009 (By -law 2009 -156) for
the construction of the development which consisted of a total of 20 residential lots which are
serviced by private wells and private sewage disposal systems.
The Developer entered into a Pre Servicing Agreement with the Township in July 2008 (2008-
098) to permit the installation of road base to base course asphalt and drainage works including
storm sewars and stormwater management pond. The Developer has proceeded with the
completion of these works which were inspected by AECOM.
In accordance with the Subdivision Agreement, the developer has completed the underground
works which were inspected by the Township's engineer on October 13, 2010 and found to be
acceptable with the exception of the deficiencies noted in AECOM's Construction Status report
dated October 13, 2010 (Attachment #2). AECOM is now recommending the issuance of the
Certificate of Substantial Completion and Acceptance (Municipal Underground Works)
(Attachment #1). With the issuance of the certificate the Developer's two (2) year maintenance
period will begin in accordance with the terms and conditions of the subdivision agreement.
DEVELOPMENT SERVICES November 3, 2010
Report No. DS2010 -053 Page 1 of 6
Page 19 of 70
CONCLUSION:
Respectfully submitted:
Andria Leigh, MCIP, RPP
Director of Development Services
5a) Report No. DS2010 -053, Andria Leigh,...
FINANCIAL:
n/a
CONSULTATIONS:
AECOM
Director of Transportation and Environmental Services
ATTACHMENTS:
Attachment #1 Certificate of Substantial Completion and Acceptance (Underground Works)
Attachment #2 AECOM Construction Status Report October 13, 2010
The above noted certificate for the Moss Developments Ltd.— Country Lane Estates subdivision
is in compliance with the subdivision agreement and therefore the issuance of the certificate is
considered appropriate. With the issuance of the Certificate for the Underground Works, the
required two year maintenance period will begin.
SMT Approval Comments: C.A.O. Approval Comments:
DEVELOPMENT SERVICES November 3, 2010
Report No. DS2010 -053 Page 2 of 6
Page 20 of 70
COM
Attachment #1
AECON6
10:Checkley Street
Barrie, 014, Canada L414 1 W 5
nowaecom.rnrn
TOWNSHIP ENGINEERS
CERTIFICATE OF SUBSTANTIAL COMPLETION AND ACCEPTANCE
!MUNICIPAL UNDERGRPUND SERVICES)
MUNICIPALITY Tovenshio of Oro-Medonte
PROJECT Country Lane Estates Subdivision
Plan 511V1- 946
DEVELOPER Moss Devetooment5 Ltd.
FILE NO. 12-89167-51 143.0M- 910501
Description of the Works:
r SWM Facility in Blocks 22 including Storm Sewer, in the Country Lane Estates Subdivision;
Fire Water Reservoir in Block 26 in the Country Lane Estates Subdivision;
We, AECOM, notify the Municipality that the above mentioned works were inspected on October 12, 2010,
and to the best of our knowledge and judgement are complete In accordance with the Subdivision
Agreement except for the deficiencies below:
certificates
Items listed in AECOM Construction Status Report dated October 13, 2010,
5a) Report No. DS2010 -053, Andria Leigh,...
We hereby accept these works for Use and operation by the Municipality subject to the rectification of the
above noted deficiencies and to the rectification of any further deficiencies that may become; apparent during
the maintenance period and to the maintenance that is required by the Subdivision Agreement and its
Amendment.
The date of Substantial Completion and Acceptance (Municipal Underground Services) is established by the
Certificate as of October 13, 22010.
Date: .,Ll r 3 a/1 Signature:
705 721 9222 lel
705 734 0764 fax
DEVELOPMENT SERVICES November 3, 2010
Report No. DS2010 -053 Page 3 of 6
Page 21 of 70
Subdivision: Coutjjdy Lane Estates
Egyy)n Rabin Smith Engineering
Date: l ctober 13, 2010
Sntation n r
1) silt fence installed arCin )nta)ned-
2) (rock check dams installed and maintained
_yiater_ies_e o r
1) Well 1Wed installation, -(1Fs c1 pnrd certified.
2) Water e N 'ranks installed.
3 Electrical Works Completed..
4 Draft Pipe. Valves ppd PipjpgyemPleted.
5 Paining incluf3inv4ccess Gate
6) ILay-Ey Including Signage.
I Sanitary Sower
,tort &ewer
1) pipe installed
2) pipe bedding summary/acceptance rep rt
3 backfill test surnpl cylacceptafnlce report
4 maintenance holes inspected/approval
penc ing tnspcsWd
6 flop of precast 0.3m below finis if grade
7 video inspection submitted farrevie
8) video insp c o re I e p ry ve�
N vin
9) Gushing o se er fof Ana acceofance
11) !service ee
11 t 'road crossing cufverrlls installed
Watermrafn
IPs- ContLructPP fpnliejgrgir Works)
1) as- constrypfed mf rjation submitted and
approved by.AEG
Certificate of,S..C. A. Underground. Issued
Inspectors Name:
DEVELOPMENT SERVICES
Report No. DS2010 -053
5a) Report No. DS2010 -053, Andria Leigh,...
Attachment #2
Township of Oro- Medonte
Construction Status Report
;File Number: 12- 89167 -51 (6f11113276)
(Contractor. DrumaxCoqrjg(ruction
!Regiefte Pd Plan 51M -949
i.
START. CF Uti WORKS
Yes I No (Date Comoleted and Comments
1 I I
I
I
SWM Pond I i
1 pond earth works. completed I 1 I
2
1 pond outfall co Ieted 1 1
3 (acce Tort ooitst pted I 1
4 I pond (accept mo!eted with gate I' -1 1
5 [pond acaci �l isteduip 1 .X lOutstandintl
6 s� land pPing p{{rip e X O d'
6 pond survey submitted I X l Outs f og r 9
9) I pond volVU,�ppe yyelcyyls V)ons submitted i_ X Outstanding
10) pond certification by Engineer X Iutstanding
!Well dpcu t 1l o((I( real 4yed.
ITo�rls�t��
11 en t.hiet) email dated October 5, 2010.
1 ITownsh (Fire Chief) email dated October 5. 2010:
X (Protection around stand pipe: required.
X 1Paving and signage not installed.
1 i
I1I
Individual septic systems
Y 1 1
X See email dated August 11. 2009 to Enuirer.
1 X t 5ee email dated August 11, 2009 to Engineer.
I
1
1 1
1 I Received April 1 2010
1 1 !Revisedrepait August 25,
f I i
Iridvtdualwells.
1 glimi es t t
1) 1h1> o crp pp Plated I J 1
2) 'bell workks o mp ete 1
3) hyyd,9Q 01 �(ss r�t77pled ,r I
4)} streef) :inefalled 1
5 sreej)ip its gg�p[[zed 1
8 certifica tort 1ES from electrical consultant I See email dated September 1, 2009.
7) gas wor s c pie 1 1
8) as- constructed informat by,elect consultant I I X 1
I
I X Outstanding.
October 13, .rY
1" Project Manager:
November 3, 2010
Page 4 of 6
Page 22 of 70
1)
Subdivision: Coun Lane Estates
Egpjnew Robin Smr Engineering
Date: (October 13, 10
I
S)NM Pond
clean oul prior to end of maintenance
Sto .._SeW}(�ep
1 fkiping ofsewer
2 video inspection submitted for review
3 video inspect' on reviewed /approved
Watermain
1) curb stgp l9soecfion b AECOM;
2). valve hydrant Inspection by AECOM
Certlficate of M. F. A. Underground Issued I 1 X
START OF AllOV /3fipUND WORKS
I Yes I No IDate Completed and Comments
I I 1
1 1 llnsoecled on June 26, 2009.
I
I
l RoadWorks
11) subgrade proof rolled by AECOM
2) +4 grgde efev li�n,�ss pp co firmed by Engineer
3) sub drains installed -sy�i -grata
I undder curbb
I ditch
4 granular tested by Soils Consultant
5 granular "ti" compaction reports to AECOM
6 granular A''" coppayy�99r� reports to AECOM
j hydro cjos Jflos installed
8 I concrete curbs corprfteted
9 {curbs inspp prior to top lift asphalt
1O 'concrete lea a by So1I5 Consultant
11) base asphalt placed
12) jionage street identification
f' slope
road not assumed
no exit
13) dead-end baricapes and slpnage
14) dryeiveyy aprons paved
15) s ewaiks cpmpleted
16 I sidewalks {nspeclEd y A 1 ECOM
17 'boulevard topsoil arl
98 ;;Ahalt insPSC by y C0 (v(
19 op l e i asphalt com ed
Miscelenies Works 1 wal wa�(ss corj1Pl !��4
2) p rl works completed
3) fencing l q
I ncmg Tromp a ed q dare
evs.
I -'park
4).: i8oundary Marker Post
Certificate of S. C. A. Aboveground Issued.
Inspectors Nerne: /1
DEVELOPMENT SERVICES
Report No. DS2010 -053
Attachment #2 (cont.)
Township of Oro Medonte
Construction Status Report
I !File Nu ,ibep 12. 89'67 -81 (691182761
f Con {Ia or. brumes Construction
I ]Registered Plan 51M -948
P
END OF MAINTEjJAVCVE FOR UNDERGROUND WORKS
I Yes I No I Date Completed and. Comments
I I
i X
I f 6
X I
X I
I X I
email em dated August 7 2009 t to a neer.
I X I e emal dated August 11, 2009 f E neer.
1 Ilnstalled July 21, 2009.
1X1
X' I
1 I !Installed August 14. 2009.
1
r
X
I X
5a) Report No. DS2010 -053, Andria Leigh,...
Project Manager
November 3, 2010
Page 5 of 6
Page 23of70
I Township of Oro Medonte
Construction Status. Report
II
Subdivision: Count/jr Lane Estates 1 (File urpbyr: 12-89167-51 (60118276)
Engineer Robin Smith Engineering 1 iCpp tor: brumax CQ structi on
pates JOctober 13, 2010 I }7egisfered Plan 51M -94
I I_
END OF MAINTENANCE PErIO13 FOR ABOVEGROUND WORKS
llhepre al Works
11 (tree planting ip)oulevar,
2 pond larldscabbir9 'psnpi )qtj by AECOM
3 i pcipf�qq fnsp� c ion by AR.
4 final lot wring c rtiflcation
5 O c c gg a w) for fnorlp i ehis
6 l
1 valve hydrant ruppcupn by i a,ECOM
8 final inspection 1(0t sibndaTds
-ui oxes
9) 100 lift asphalt ti spa ton by AECOM
10) r y invention by A
11 sadewa k ispectiori by F�
12) boulevards Insmiaction y AECOM
131 las- p7nstrygqted informa submitted and
Iapproves( by AECOM
Certi? Bate of M. F. A. Aboveground Issued
5a) Report No. DS2010 -053, Andria Leigh,...
Attachment #2 (cont.)
1 Yes I No IDate Completed and Comments
I I
X
Inspectors Name: /7 a 3 Ploject
DEVELOPMENT SERVICES November 3, 2010
Report No. DS2010 -053 Page 6 of 6
Page 24 of 70
Township of lI�
r red Her iragr, PALir ing Fa rrrar a'
Thursday, October 21, 2010
Present:
Bruce Chappell, Chair
Roy Hastings
Regrets: Michelle Lynch
5b) Minutes of the Committee of Adjustme...
THE TOWNSHIP OF ORO- MEDONTE
COMMITTEE OF ADJUSTMENT
MEETING MINUTES
Council Chambers
Lynda Aiken
Garry Potter
Time: 9:40 a.m.
Staff present: Steven Farquharson, Secretary Treasurer /Intermediate Planner
Alan Wiebe, Planner
Marie Brissette, Deputy Secretary Treasurer /Committee Coordinator
1. OPENING OF THE MEETING BY THE CHAIR
Bruce Chappell assumed the Chair and called the meeting to order.
2. ADOPTION OF AGENDA
a) Motion to adopt the agenda.
Motion No. CA101021 -1
Moved by Aiken, Seconded by Hastings
It is recommended that the agenda for the meeting of Thursday, October 21, 2010 be
received and adopted.
3. DISCLOSURE OF PECUNIARY INTEREST
None declared.
4. ADOPTION OF MINUTES
a) Minutes of meeting held on Thursday, September 16, 2010.
Motion No. CA101021 -2
Moved by Potter, Seconded by Aiken
It is recommended that the minutes of the Committee of Adjustment meeting of
Thursday, September 16, 2010 be adopted as presented.
Carried.
Carried.
Page 1 of 14
Page 25 of 70
Committee of Adjustment Minutes Thursday, October 21, 2010
5. PUBLIC MEETINGS:
a) 2010 -B -26 UCCI Consolidated Companies Inc.
Lot 27, Plan M -187 Lot 23, Concession 5)
Boundary adjustment.
Bryan Davidson, agent, was represent.
Motion No. CA101021 -3 (Amendment)
Moved by Potter, Seconded by Hastings
It is recommended that the Committee of Adjustment amend the motion for 2010 -B -26
to add a condition, being "7. And That no vehicular traffic be permitted on the lands to
be conveyed."
Motion No. CA101021 -4
Moved by Lynch, Seconded by Hastings
5b) Minutes of the Committee of Adjustme...
Carried.
It is recommended that the Committee of Adjustment grants provisional approval for
Consent Application 2010 -B -26, to permit a boundary adjustment, to convey
approximately 0.10 hectares to be added to the lands to the north. The boundary
adjustment will provide a 6 meter wide access to the abutting lands to the north from
Winfield Drive, which it to be used as part of the irrigation system for the golf course on
the enhanced lands. Subject to the following conditions:
1. That three copies of a Reference Plan for the subject land indicating the severed
parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary-
Treasurer.
2. That the severed lands be merged in title with CON 5 PT LOTS 26 -28 and that the
provisions of Subsection 3 or 5 of Section 50 of The Planning Act apply to any
subsequent conveyance or transaction involving the subject lands.
3. That the applicant's solicitor prepare and submit a copy of the proposed conveyance
for the parcel severed, for review by the Municipality.
4. That the applicants solicitor provide an undertaking that the severed lands and the
lands to be enhanced will merge in title.
5. That the applicant apply for an entrance permit with the Township of Oro Medonte.
6. That the conditions of consent imposed by the Committee be fulfilled within one year
from the date of the giving of the notice.
7. And That no vehicular traffic be permitted on the lands to be conveyed.
Defeated (As amended)
Page 2 of 14
Page 26 of 70
Committee of Adjustment Minutes Thursday, October 21, 2010
Motion No. CA101021 -5
Moved by Aiken, Seconded by Potter
5b) Minutes of the Committee of Adjustme...
It is recommended that the Committee of Adjustment grants provisional approval for
Consent Application 2010 -B -26, to permit a boundary adjustment, to convey
approximately 0.10 hectares to be added to the lands to the north. The boundary
adjustment will provide a 6 meter wide access to the abutting lands to the north from
Winfield Drive, which it to be used as part of the irrigation system for the golf course on
the enhanced lands. Subject to the following conditions:
1. That three copies of a Reference Plan for the subject land indicating the severed
parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary-
Treasurer.
2. That the severed lands be merged in title with CON 5 PT LOTS 26 -28 and that the
provisions of Subsection 3 or 5 of Section 50 of The Planning Act apply to any
subsequent conveyance or transaction involving the subject lands.
3. That the applicant's solicitor prepare and submit a copy of the proposed conveyance
for the parcel severed, for review by the Municipality.
4. That the applicants solicitor provide an undertaking that the severed lands and the
lands to be enhanced will merge in title.
5. That the applicant apply for an entrance permit with the Township of Oro Medonte.
6. And That the conditions of consent imposed by the Committee be fulfilled within one
year from the date of the giving of the notice.
Carried.
Page 3 of 14
Page 27 of 70
Committee of Adjustment Minutes Thursday, October 21, 2010
5b) Minutes of the Committee of Adjustme...
b) 2010 -B -06 Coulson Ridge Estates Ltd
Concession 7, Lot 3 (Former Township of Oro)
Technical severance to create a lot which once existed as a separate parcel of land.
Bill Stohkus, agent, was present.
Shirley Partridge provided clarification on the timeline that the merge occurred.
Motion No. CA101021 -6
Moved by Potter, Seconded by Hastings
That the Committee of Adjustment approves Consent Application 2010 -B -06, subject to
the following conditions:
1. That three copies of a Reference Plan for the subject land indicating the severed
parcel be prepared by an Ontario Land Surveyor and submitted to the Secretary
Treasurer.
2. That the applicant's solicitor prepare and submit a copy of the proposed conveyance
for the parcel severed, for review by the Municipality; Furthermore, the legal
description and the parcel description of the recreated parcels be identical to that
contained in the original deed and must be so designated on a Reference Plan to be
provided by the Applicant.
3. And That the conditions of consent imposed by the Committee be fulfilled within one
year from the date of the giving of the notice.
Carried.
Page 4 of 14
Page 28 of 70
Committee of Adjustment Minutes Thursday, October 21, 2010
c) 2010 -B -15 Robert Drury
661 Penetanguishene Road, Lot 12, Concession 1 (Former Township of Oro)
Boundary adjustment.
Robert Drury, applicant, was present.
Motion No. CA101021 -7
Moved by Potter, Seconded by Aiken
5b) Minutes of the Committee of Adjustme...
That the Committee of Adjustment grants provisional approval for Consent Application
2010 -B -15, to permit a boundary adjustment. The subject land being 661
Penetanguishene Road, to convey an area of approximately 0.19 hectares (0.46 acres)
and is proposed to be added to the adjacent lands being 170 Line 1 North. Subject to
the following conditions:
1. That three copies of a Reference Plan for the subject land indicating the severed
parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary-
Treasurer.
2. That the severed lands be merged in title with 170 Line 1 North and that the
provisions of Subsection 3 or 5 of Section 50 of The Planning Act apply to any
subsequent conveyance or transaction involving the subject lands.
3. That the applicant's solicitor prepare and submit a copy of the proposed conveyance
for the parcel severed, for review by the Municipality.
4. That the applicants solicitor provide an undertaking that the severed lands and the
lands to be enhanced will merge in title.
5. That the applicant apply for and obtain a minor variance in order to recognize the
existing dwelling as being within the required 30 meter setback from the
Environmental Protection (EP) Zone.
6. And That the conditions of consent imposed by the Committee be fulfilled within one
year from the date of the giving of the notice.
Carried.
Page 5 of 14
Page 29 of 70
Committee of Adjustment Minutes Thursday, October 21, 2010
d) 2010 -B -29 Douglas and Catherine Mary Shelswell
2278 15/16 Sideroad East, Concession 14, West Part of Lot 15
Technical severance to create a lot which once existed as a separate parcel of land.
Doug Shelswell, applicant, was present.
Motion No. CA101021 -8
Moved by Hastings, Seconded by Aiken
5b) Minutes of the Committee of Adjustme...
It is recommended that the Committee of Adjustment grants provisional approval for
Consent Application 2010 -B -29, to create a technical severance to create a lot which
once existed as a separate parcel of land. The lands proposed to be severed would
have approximately 423 metres of frontage along 15/16 Sideroad East, with a lot depth
of approximately 617 metres and a lot area of approximately 25 hectares. Subject to
the following conditions:
1. That three copies of a Reference Plan for the subject land indicating the severed
parcel be prepared by an Ontario Land Surveyor and submitted to the Secretary-
Treasurer.
2. That the applicant's solicitor prepare and submit a copy of the proposed conveyance
for the parcel severed, for review by the Municipality; Furthermore, the legal
description and the parcel description of the recreated parcels be identical to that
contained in the original deed and must be so designated on a Reference Plan to be
provided by the Applicant.
3. And That the conditions of consent imposed by the Committee be fulfilled within one
year from the date of the giving of the notice.
Carried.
Page 6 of 14
Page 30 of 70
Committee of Adjustment Minutes Thursday, October 21, 2010
e) 2010 -B -30 Granite Hill Forestry Inc.
Block B, Plan 1650, and Block C, Plan M29
Lot addition /boundary adjustment.
John Quick, applicant, and Duncan Way, agent, were present.
Motion No. CA101021 -9
Moved by Potter, Seconded by Hastings
5b) Minutes of the Committee of Adjustme...
It is recommended that the Committee of Adjustment grants provisional approval for
Consent Application 2010 -B -30 is to permit a lot addition /boundary adjustment. The
subject land is Part of Block B, Plan 1650, having a depth of approximately 18 metres
and an area of approximately 0.15 hectares. The subject lands are proposed to be
added to the adjacent lands to the south (20 Snowshoe Trail). Subject to the following
conditions:
1. That three copies of a Reference Plan for the subject land indicating the severed
parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary-
Treasurer.
2. That the severed lands be merged in title with 20 Snowshoe Trail and that the
provisions of Subsection 3 or 5 of Section 50 of The Planning Act apply to any
subsequent conveyance or transaction involving the subject lands.
3. That the applicant's solicitor prepare and submit a copy of the proposed conveyance
for the parcel severed, for review by the Municipality.
4. That the applicants solicitor provide an undertaking that the severed lands and the
lands to be enhanced will merge in title.
5. And That the conditions of consent imposed by the Committee be fulfilled within one
year from the date of the giving of the notice.
Carried.
Page 7 of 14
Page 31 of 70
Committee of Adjustment Minutes Thursday, October 21, 2010
5b) Minutes of the Committee of Adjustme...
f) 2010 -B -31 Adrian and Tanya McKendry
1202 Bass Lake Sideroad, Part of Lot 5, Concession 4, RP 51R-17464 Part 1
Create a residential lot by way of severance.
Adrian McKendry, applicant, was present.
Jim Gray questioned the applicable policies.
Motion No. CA1 01 021 -1 0
Moved by Aiken, Seconded by Hastings
It is recommended that the Committee of Adjustment grants provisional approval of
Consent application 2010 -B -31 is to create a residential lot by way of severance would
have a frontage of approximately 121 metres on Bass Lake Sideroad, a depth of
approximately 161 metres and an area of approximately 1.97 hectares.
Subject to the following conditions:
1. That three copies of a Reference Plan of the subject lands prepared by an Ontario
Land Surveyor be submitted to the Committee Secretary- Treasurer.
2. That the maximum total lot area for the severed lot be no greater than approximately
1.97 hectares.
3. That the applicant and the NVCA establish a conservation agreement with an
associated Conservation Easement and Restrictive Covenants to be registered on
title to ensure long term protection of remaining natural heritage features on the
property.
4. That the applicant's solicitor prepare and submit a copy of the proposed conveyance
for the parcel severed, for review by the Municipality.
5. That the applicant pay 2,000.00 for the lot created as cash -in -lieu of a parkland
contribution.
6. That all municipal taxes be paid to the Township of Oro Medonte.
7. That the conditions of consent imposed by the Committee be fulfilled within one year
from the date of the giving of the notice.
Carried.
Page 8 of 14
Page 32 of 70
Committee of Adjustment Minutes Thursday, October 21, 2010
g) 2010 -A -33 Suzanne Caudry
15 Pemberton Lane, Range 1, East Part Lot 1, Part 7
Relief from maximum total area of deck and boathouse.
Bill Thompson, builder, and Zarum, agent, were present.
Motion No. CA1 01 021 -1 1
Moved by Potter, Seconded by Hastings
5b) Minutes of the Committee of Adjustme...
It is recommended that the Committee of Adjustment defers Variance Application 2010
A-33, to permit the LSRCA to comment.
Carried.
Page 9 of 14
Page 33 of 70
Committee of Adjustment Minutes Thursday, October 21, 2010
5b) Minutes of the Committee of Adjustme...
h) 2010 -A -34 Phil Tuck
33 Robinson Street, Plan 615, West Part Lot B
Relief from permitted locations for detached accessory buildings and maximum floor
area.
Andrew McIntyre, agent, was present.
Motion No. CA1 01 021 -1 2
Moved by Hastings, Seconded by Aiken
It is recommended that the Committee of Adjustment approves Variance Application
2010 -A -34, to permit the construction of a detached accessory building in the front yard
of the subject property with a floor area of approximately 92.2 square metres (992
square feet) on the subject property. Subject to the following conditions:
1. That notwithstanding Section 5.1.3 a) and 5.1.6 of Zoning By -law 97 -95, the structure
shall otherwise comply with all other provisions for detached accessory buildings, as
required under Section 5.1 of the Zoning By -law.
2. That the setbacks from the front and interior side lot lines for the detached accessory
building be in conformity with Table B1 (minimum required front yard for single
detached dwelling), and Section 5.1.3 b) through f), of the Township's Zoning By -Law
97 -95.
3. That the floor area for the detached accessory building, measured as the "total area
of all floors in a building, measured between the exterior faces of the exterior walls of
the building at each floor level" not exceed approximately 92.2 square metres (992
square feet).
4. That an Ontario Land Surveyor provide verification to the Township of compliance
with the Committee's decision by: 1) pinning the footings, and 2) verifying in writing
prior to the issuance of an occupancy permit that the floor area of the detached
accessory building not exceed approximately 92.2 square metres (992 square feet).
5. That the applicant obtain any permits and /or approvals, if required, from Lake Simcoe
Region Conservation Authority, if applicable.
6. And That the appropriate zoning certificate and building permit be obtained from the
Township only after the Committee's decision becomes final and binding, as provided
for within the Planning Act R.S.O. 1990, c.P. 13.
Carried.
Page 10 of 14
Page 34 of 70
Committee of Adjustment Minutes Thursday, October 21, 2010
i) 2010 -A -35 K. Koprowicz
1 Sunset Crescent, Plan M469, Part Lot 24
Relief from maximum floor area.
Alexander March, agent, was present.
Rick Fraracci, neighbour to the applicant and representative of William and Ica Hiles,
Michael Goudie, reviewed the correspondence he and other neighbours submitted
opposing the application.
Ted Burton, neighbour to the applicant and representative of Chris and Marla
Vandenberg, Corinne and Walter Bremner, reviewed the correspondence he and other
neighbours submitted opposing the application.
Motion No. CA1 01 021 -1 3
Moved by Potter, Seconded by Hastings
5b) Minutes of the Committee of Adjustme...
It is recommended that the Committee of Adjustment denies Variance Application 2010
A-35, to permit the construction of a detached accessory building occupying a floor area
of approximately 129 square metres (1,389 square feet) as it does not meet the four
tests of the Planning Act.
Carried.
Page 11 of 14
Page 35 of 70
Committee of Adjustment Minutes Thursday, October 21, 2010
j) 2010 -A -36 Thomas Edward and Penny Lee Shainline
73 Lakeshore Road West, Lot 16 and 17, Plan 755
Relief from width of a boathouse.
5b) Minutes of the Committee of Adjustme...
Andrew McIntyre, designer, and Tom Shainline, applicant, were present.
Motion No. CA1 01 021 -1 4
Moved by Potter, Seconded by Hastings
It is recommended that the Committee of Adjustment approves Variance Application
2010 -A -36 to permit the construction of a boathouse that occupies approximately 32 per
cent of the width of the lot at the average high water mark. Subject to the following
conditions:
1. That the width of the boathouse, as "measured from the interior faces of the walls of
the boathouse does not exceed approximately 32 percent "of the width of the lot at
the average high water mark" for Lake Simcoe;
2. That an Ontario Land Surveyor provide verification to the Township of compliance
with the Committee's decision by: 1) pinning the footings, and 2) verifying in writing
prior to pouring of the foundation by way of survey /real property report that the
boathouse does not exceed approximately 32 percent of the width of the lot at the
average high water mark;
3. That notwithstanding Section 5.6 c) of Zoning By -law 97 -95, the boathouse shall
otherwise comply with all other provisions of the Zoning By -law;
4. That the applicant obtain any permits and /or approvals, if required, from Lake Simcoe
Region Conservation Authority, if applicable; and
5. And That the appropriate zoning certificate and building permit be obtained from the
Township only after the Committee's decision becomes final and binding, as provided
for within the Planning Act R.S.O. 1990, c.P. 13.
Carried.
Page 12 of 14
Page 36 of 70
Committee of Adjustment Minutes Thursday, October 21, 2010
5b) Minutes of the Committee of Adjustme...
k) 2010 -A -37 Michael Johnson and Mary Jane Parent
4065 Line 8 North, Concession 9, West Part Lot 6, 51R656, Part 14
Relief from minimum lot size for an equestrian facility (3 or more horses).
Donna Reynolds, agent, and Laurie Latimer, daughter of agent, were present.
Patti Clayton reviewed the correspondence she submitted.
Motion No. CA1 01 021 -1 5
Moved by Aiken, Seconded by Potter
It is recommended that the Committee of Adjustment approves Variance Application
2010 -A -37, to provide relief from Zoning By -law 97 -95 in permitting an equestrian facility
(having 3 or more horses) on the subject property. Subject to the following conditions:
1. That the applicant provide to the Township documentation confirming the size of the
property as being no less than approximately 3.55 hectares;
2. That the subject property be used for the keeping of no more than four (4) horses;
3. That, notwithstanding the minimum lot size for an equestrian facility, per Table B4 A
of Zoning By -law 97 -95, the use of the subject property shall otherwise comply with
all other provisions of the Zoning By -law;
4. That the applicant obtain any permits and /or approvals, if required, from Nottawasaga
Valley Conservation Authority, if applicable; and
5. And That any appropriate zoning certificate(s) and building permit(s) be obtained
from the Township only after the Committee's decision becomes final and binding, as
provided for within the Planning Act R.S.O. 1990, c.P. 13.
Carried.
Page 13 of 14
Page 37 of 70
Committee of Adjustment Minutes Thursday, October 21, 2010
6. NEW BUSINESS:
None.
7. NEXT MEETING DATE
Thursday, November 18, 2010
8. ADJOURNMENT
a) Motion to adjourn.
Motion No. CA1 0051 5 -1 6
Moved by Aiken, Seconded by Hastings
It is recommended that we do now adjourn at 2:08 p.m.
5b) Minutes of the Committee of Adjustme...
Carried.
Bruce Chappell, Chair Steven Farquharson, Secretary Treasurer
Page 14 of 14
Page 38 of 70
ILV BARRIE PUE3LIC
L; `L IBRARY
7t: trig e e,o tto t y
PRESENT: C.Virgo (Chair), R. Duhamel (Vice- Chair), S. Kastner, J. Heran, L. McClean, V.
DeCecco, L. Strachan, A. Davis (Director), T. Latimer (Recorder)
ABSENT: M. Meads, A. Prince
1. Call to Order
The meeting was called to order at 7:30pm
2. Confirmation of Agenda
Agenda was confillued
3. Conflict of Interest
None declared
10a) Minutes of Barrie Public Library me...
Ft E
OCT 1 5 2010
MINUTES OR rviEDONrE
Board Meeting #10 -06 N..sHip
Thursday June 24, 2010 at 7:30PM
Consumers Gas Boardroom
4. ZAS Architect
4.1 Holly Feasibility Study
Warner and Andrew from ZAS Architects presented the results of the Feasibility Study to
expand the Holly Community Centre to include a Branch Library. Councillor John
Brassard and City Staff member, Kevin Bradley, attended. Following the presentation,
Councillor John Brassard stressed the importance of providing the Holly community with
a library service as soon as possible and questioned the possibility of opening a library as
early as 2012. The Director was requested to provide cost figures and possible revenue
sources in consultation with City Finance The Board identified August as a target date
to make a presentation to City Council.
5. Cap itaI Campaign Update
On July 17 a car wash is being run by Councillor Prince and the campaign team.
The campaign team is continuing to collect donations for the $30,000 matching pledge
challenge
It was discussed that the campaign team should decide on an official "end" date for the
campaign.
6. Minutes of Meeting
6.1 Minutes of Board Meeting #10 -05 dated Thursday May 27, 2010
#10 -27 KASTNER DUHAMEL
Page 39 of 70
THAT the minutes of Board Meeting #10-05 dated Thursday May 27, 2010 be adopted.
CARRIED
7. Business Arising
None
10a) Minutes of Barrie Public Library me...
8. Report of the Chair
Catherine attended the Ontario Volunteer Recognition Event 5 volunteers from the
Barrie Public Library were recognized
Catherine along with several board members attended the Strategic Planning session with
Susan Wright from Randolph Group
4 needles were found in the sharps containers in the men's public washroom
9. Committee Reports
9.1 Financial Statement January, February, March, April, Mav 2010
#10 -28 DECECCO STRACHAN
THAT the expenses listed in the financial statements for January, February, March,
April, and May 2010 be approved. CARRIED
10. Director of Library Services Report May 2010
The Director met with the City regarding the master plan for annexed lands and invited
Growth Management Coordinator, Eric Hodgins, with the consent of the Board, to
discuss population projections at the September Board meeting.
11. Other Business
None
12. Committee Meeting Dates
At the Call of the Chair
13. Date of Next Board Meeting
Thursday September 23, 2010 at 7:30pm in the Consumers Gas Boardroom.
14. Adjournment
The meeting was adjourned at 9:03pm by Vince DeCecco
CHAIR
23
DATE
SECRETARY DATE
Page 40 of 70
DIRECTOR'S REPORT
September 23, 2010 for June, July and August 2010
10a) Minutes of Barrie Public Library me...
I PERSONNEL
1. Birth, Marriages and Deaths (BMD) summer students; Stephanie Duncan and Tory
Reid, started work June 7 at the Library.
2. Mohawk student, Heidi Keizars, worked as a coop student at the Library from May
through August.
3. As the Library's representative, Elizabeth Bufton attended a United Way meeting in
June.
4. Readopoly Summer Student, Natalie Brunelle, started preparing for Readopoly during
the last week of June.
5. Georgian College ECE Student, Sarah Triemstra, finished her month long placement
on June 3.
6. Kym McOuat, currently enrolled in a Research Methods course as part of her Masters
of Library Science studies, has an article published in the July /August Feliciter about
Deweycaching.
7. Two new pages, Shelagh Lockhard and Alex Orvis, were hired to work in Circulation
Services.
8. Two new staff members Sarah Crooks, and Shelby Bryan have been hired in
Circulation Services. Sarah is a permanent part time employee and Shelby is a Relief
employee.
9. Linda Beazley retired after almost 28 years with Barrie Public Library. The library
has lost a big piece of its collective memory. Linda was a steady worker and provided
a leadership role in the technical services area. She will be missed.
10. July 12 the Director met with City Finance Manager to discuss the Painswick
Library Budget approved by City Council. An error of understanding resulted in the
opening day collection being restored as part of the capital project but the branch
manager position must await the 2011 budget.
11. July 14 the Shonna Froebel and the Director met with City project staff to confirm
Painswick budget.
12. July 14 the Director attended the opening of the new public library addition in
Midland.
13. July 31 the Director participated in the Rotary Club of Barrie's Kempenfest Beer
Garden.
14. August 17` the Library received the resignation of Its Manager of Fundraising,
marketing and Communications, Ann Andrusyszyn. Ann will be moving to Halifax to
become the Development Officer for the Atlantic Film Festival. The Library will miss
Ann but wishes her well as she takes the next step in her career.
H INFORMATION SERVICES
Adult Information Services
1. Several staff attended a Southern Ontario Library Services (SOLS) webinar on
netlibrary audiobooks.
2. Robyn Zuck attended a "Libraries on the Go" webinar on June 18 on new Content
Reserve features.
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10a) Minutes of Barrie Public Library me...
3. Sylvia Mueller participated on the "InfoimOntario" Standards /Style Guide Committee
on June 29.
4. Mary McAlpine worked on selecting "core" Canadian fiction titles for the Painswick
branch's opening day collection and prepared an automatic release plan for key fiction
authors for the Painswick branch collection. Ordering for the Painswick branch
started mid -June to include nonfiction titles.
5. 530 donated items including Adult French DVDs were added to the collection in June,
July and August.
6. Shonna Froebel, Manager Adult Information Services, participated in a special
Knowledge Ontario meeting to discuss the future of "AskOn."
7. Elizabeth Bufton established several displays on the main floor over the summer:
"Get Caught Listening Your Library"
"Senior's Month Your Library"
"Canada Day Your Library"
"Summer Reading Your Library"
"Fresh Cool Summer Cooking Your Library"
"Lives that Mattered Your Library"
"The Lives of Pets Your Library"
"True Crime Your Library"
"Here be Dragons Your Library"
8. Anne Dorsey, Business Librarian, after a very extensive research using Industry
Canada statistics and the Library's Multi Million Dollar Database Index (MDDI),
assisted a patron to find the approximate revenue for the web design industry in
Canada. Anne continues to assist a growing number of business patrons using the
MDDI database and PCensus to meet a wide range of business related requests
including a marketing campaign for the YMCA.
9. Shonna Frobel continues to attend Business Network Inc. (BNI) Breakfast meetings.
10. Shonna also attended an Ontario Public Library Association (OPLA) Readers'
Advisory Committee meeting in June.
11. Shonna and Mary McAlpine conducted an outreach session at Holly Community
Centre.
12. Elizabeth Bufton and Janet Graham provided Visiting Library Services to 25
retirement and nursing homes over the summer.
13. Janet Graham provided a monthly book review for Focus 50+ community seniors'
paper plus highlighted the Adult Summer Reading Program.
14. Over the summer, the Ontario Genealogy Service (OGS) in conjunction with the
Barrie Public Library held an all day workshop on Birth, Marriage and Death
infoiuiation Vital Statistics.
15. Anne attended a meeting with the City of Barrie Strategy and Economic Development
Department on June 7 to hear details about the new Centre for Innovation that is
being developed by Georgian College and SuiteWorks.
16. Anne Dorsey was a judge for the Teen Business Plan Challenge with the Greater
Barrie Business Education Centre (GBBEC) judging 18 business plans and presenting
the awards June 23 and the Teen Business Plan Awards dinner.
17. Cathy Bodle spoke about Community Resources to a Children's Aid Society Mother's
Group on June 9.
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10a) Minutes of Barrie Public Library me...
18. Over the summer, Adult Information Services staff delivered 35 programs including
computer workshops, book clubs, creative writing, business, travel and community
outreach to 270 individuals.
19. Janet Graham created a special display for the lobby in support of the 3 programs held
at the Library during seniors' month.
20. Elizabeth Bufton and Janet also created a front case display for the Adult Summer
Reading Program.
21. Alison Brumwell continued recruiting luminaries for the Barrie Reads Evergreen
event in September and created a "reading guide" for each Barrie Reads Evergreen
luminary using a number of library resources. Alison also created a Barrie Reads
Evergreen blog and a discussion group on Facebook.
22. Robyn Zuck worked with Laurie Wright to set up the Libraries on the Go Download
Station on the PC in the Young Adult area. This new software allows patrons to
download audiobooks directly to their MP3 player, without needing to have the
Overdrive Media Console and a home computer with intemet access.
23. Cindy Madden and Ayla Demiray attended DVD orders training on August 26
24. Janet Graham has been in contact with several CNIB representatives to find out about
the Library Partnerships deposit program now that their public library sales program
has ended. The province has started funding the actual DAISY CDs for this program.
Janet will attend a detailed information session in October.
25. Working with ILLO staff, Robyn Zuck began a pilot project at the Information desk,
searching patron Interlibrary Loan (ILLO) requests as they are received directly on
the VDX system. This procedure reduces the number of steps involved by staff.
26. Robyn and Shonna met with Linda Mitchell, Chair of the Ontario Genealogical
Society, Simcoe County Branch, regarding their ongoing partnership with the Library.
27. Janet Graham provided September program information on travel, computers and
evergreen reads to the city page and Focus 50+ newspaper over the summer.
28. Janet provided two monthly book reviews for Focus 50+ community seniors' paper.
29. Cindy Madden wrote the Fall Health newsletter article on "Mindful Eating She also
contributed a small filler "blurb" entitled "Dog ears don't belong in library books"
asking people to use proper bookmarks or clean scraps of paper rather than
permanently damaging our shared resources by bending the book corners (or writing
and highlighting sections).
30. Robyn, Ayla and Ann A were interviewed by Laurie Watt from the Barrie Advance
for a feature article on the past, present and future of the library. The article appeared
on July 29, with colour pictures.
Children and Youth Service
1. Debra Smith attended a webinar on the using NetLibrary e- audiobooks.
2. Debra Smith added 39 donated items to the collection over the summer.
3. 40 Storytime Kits were circulated over the summer.
4. On June 1, Kym McOuat and ECE placement student, Sarah Triemstra, represented
the Library at the annual Ontario Early Years Picnic at Sunnidale Park. Kym read
some stories and provided everyone with information on the Library.
5. On June 3, Laura LaFleshe led a tour for 20 grade 4/5/6 students from Prince of Wales
Elementary School.
6. On June 10, Nancy Woods and Ruby Meijers led a tour for 70 grade one and two
students and teachers from Andrew Hunter Elementary School.
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10a) Minutes of Barrie Public Library me...
7. On June 12, Nancy Woods led Jazz storytime for 42 people.
8. On June 15, Vicki Nicholls and Laura LaFleshe co -led a tour of 2 classes from
Hillcrest Public School.
9. On June 21, Kym McOuat enjoyed an outreach visit to a Kindergarten class at
Hillcrest Public School.
10. Ruby Meijers and Laura LaFleshe also did an impromptu tour for a grade 2 class
visiting the library from Algonquin Ridge.
11. On June 25, Patricia Roebuck participated in a community partners program organized
by the French Early Years Centre to welcome the incoming JK class to the French
school Ecole La Source. She prepared a double -sided handout in French on the
importance for parents of reading aloud to their children.
12. Brenda Jarvis assisted Jane Salmon with preparing booklists for the now weekly Hot
Books (children's) at the Library column for the Barrie Advance. Brenda created a
Detective Novels list and Dragon Novels list.
13. Cindy Pomeroy -White managed to have Future Shop donate an Ipod Touch for the
Teen Survivor program.
14. Cindy contacted Melissa Robertson of the Maclaren Art Centre to discuss the Teen
Advisory Board (TAB)'s involvement with Carnegie Days.
15. Cindy asked TAB members to answer about 6 questions from a community committee
(connection made through Cindy's involvement on City -wide National Youth Week
committee) about how the community can decrease the stigmatization of youth in the
community.
16. TAB has been spending the last few months working on their first book trailer for a
book called "World War Z.
17. TAB was shown the poster that Brenda Jarvis and TAB member David Murtha have
been working on which will help to target new TAB members. All members loved it.
18. Jane Salmon attended a teleconference meeting of the OLA Children's and Youth
Service Committee
19. Jane Salmon chaired a meeting of the OLA Best Bets Committee.
20. Jane Salmon attended a meeting of the Simcoe County Best Start Committee.
21. Jane Salmon attended a meeting of the organizing committee of the Road to Reading
Fun Fair (held in September at Sunnidale Park).
22. During the summer, 97 Childrens and Youth Service Programs including storytimes,
tours, puppet shows and community outreach were delivered to 3,730 individuals.
23. Ruby Meijers and Kym McOuat wrote and developed the summer puppet show.
24. Debra Smith wrote articles for the newsletter, and website for upcoming visiting
author, Lesley Livingston, and sent them to the Writers' Union of Canada. This is a
requirement for receiving the National Public Reading Program funding for this
author's visit planned for October.
25. Debra Smith prepared information for the Teen Territory website about Service
Canada Centre for Youth (SCCY) staff providing drop -in employment service for
teens in the library's young adult area two afternoons a week in June, July and early
August.
26. Over the summer, Debra Smith prepared core list orders and selected items orders of
junior non fiction and young adult material for the Painswick Branch.
27. Laura LaFleshe and Jane Salmon have also begun ordering for the Painswick branch,
putting together core lists and selected item lists for both libraries.
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10a) Minutes of Barrie Public Library me...
28. Jane Salmon continued to send recommended booklists to the Barrie Advance for a
Hot Books in the Library column.
29. On July 21st, Cindy Pomeroy -White did a phone interview with the Barrie Examiner
regarding summer programs for teens.
30. Readopoly and Teen Survivor were the highlight of the summer months. The theme
for Readopoly was Destination Jungle and the children's floor was transformed with
vines, wild animals and a big mural. 1143 children registered for Readopoly.
Readaoply was "kicked off' with a performance from the Barrie Steel Orchestra July
6. The numbers participating in our French programs continue to grow. In total, 130
participated in French.
31. The drop -in storytimes drew an average of 54 at each storytime. The puppet shows at
the library also remain incredibly popular. Ruby Meijers and Kym McOuat did five
performances. An average of 53 attended each show. And 12 attended a special show
for Autism Ontario parents and children.
32. Debra Smith set up a display about Teen Survivor in the foyer display case.
III CIRCULATION SERVICES
1. During the summer months of July and August, 130 visiting Library deliveries by
volunteers (89 hours) were made to 24 Nursing Homes.
2. Over the summer, Pages have been assisting Information Services staff by pulling
items from the shelves for evaluation.
3. The acting Manager of Circulation is continuing to collect information from the staff
in the circulation department regarding processes and to review procedures to
streamline the workings of the department in anticipation of a multi branch system.
IV INFORMATION TECHNOLOGY SERVICES
1. A process has been created by Linda Lucey to better use the EDIFACT invoice system
with Library Service Centre to work with the Library's receiving software and
processes. Andrew Rogers has developed a software program to load MARC records
into the Library's online catalogue after hours to improve productivity.
2. Andrew has also created new budget tracking reports for the junior and French
collection selectors. Monthly reports can now be generated without further input from
the Library's Insite. Andrew has started framework for program to calculate shelving
location needs for the new Painswick collection based on page number and estimated
book width. This will be a great help when it comes time to place the opening day
collection on shelves.
3. Barb continues to perform ILLO duties 56 new patrons were added as ILLO
borrowers. This number continues to grow every month. ILLO appears to be
extremely popular with our borrowers.
4. Laurie Wright continued to provide daily technical support, troubleshoot PC problems
and maintained the websites as requested. Laurie's highlights include a prototype
design for introducing Bibliocommons to our home page. The testing on the City's
new proxy server including the Library's internet access needs has resulted in the City
delaying its rollout date to meet the Library's requirements. The City of Barrie's
network manager has made it a condition for the Bibliocommons implementation that
it be performed on a test server first before migrating to the production environment.
Laurie also found time to prepare a workstation for Overdrive downloads in the
library.
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10a) Minutes of Barrie Public Library me...
5. The Userful Desktop discussion list logged 20 issues with many related to the stations
"freezing" and a few related to opening of attachments. Speed is the issue as the
system topology requires the sharing of bandwidth for each cluster of users. The
Userful Desktop trial ended over the summer and did not compare favourably with
PC- Reservation
6. As the Library prepares to replace the Telecirc software used to advise patrons on
holds and overdue material, Khaun has been looking at vendors to use voice over IP
technology (AlphaG Consulting and Catwalk Networks of Ottawa).
7. CVS- Midwest Tapes training sessions were held and another conference call is
scheduled for the creation of ordering and processing profiles.
8. There are two all -in -one workstations now in the public area for users and are quite
popular with the public as well as helpful to Information Services staff.
V COMVE IUNITY DEVELOPMENT
1. The annual Barrie Dragon Boat Festival was successful again with an increased
registration of 59 teams A wrap -up report will follow in October once all teams have
submitted their pledges to their chosen charities.
2. Planning is in various stages of completion for several upcoming events, including
some partnership events. These include: Doors Open Barrie; Culture Days; Carnegie
Days; A Novel Night Out.
3. The Branching Out capital campaign continues. As of August 31 we are at 96.13% of
our million dollar goal. As there are several asks still outstanding, the Library expects
to exceed the campaign goal. A Summer Gift Challenge was devised, crafted and
secured, allowing us to leverage lower level public giving as we move into the crucial
closing stages of the Branching Out campaign. As the Library makes the transition
from capital campaign and uses Its success to build a strong annual campaign, it will
be more important than ever to maintain stewardship capacity in the Development
Office to take advantage of the support and momentum created by the Campaign.
VI VOLUNTEER PROGRAM
1. Two information sessions were held in early June for people who had applied to be
volunteers at the Library. As a result, almost all of the 28 volunteers who attended
signed up to volunteer. Several applicants who wanted to volunteer with the Circle of
Readers will be starting this fall. In total, for the months of June, July and August, 37
volunteers signed up. Many of these volunteers signed up for more than one volunteer
position. In addition, four former volunteers returned.
2. Julie Ross met with Patricia Roebuck to create a new volunteer position description
"Multilingual Collection Volunteer These volunteers will assist in the evaluation of
existing multilingual collections and potential donations by identifying content,
relevancy, currency, popularity, audience, etc. of materials.
3. Student volunteers prepared posters and sticker booklets for Readopoly. In addition,
volunteers contributed 45 hours towards helping with summer programs for children.
4. Volunteers helped address and stuff envelopes for a Capital Campaign mailer. It was
directed to volunteers and resulted in several donations, one of which was quite
significant.
5. Nineteen library volunteers worked a total of 81 hours at the Dragon Boat Festival in
the Children's Activity Tent, Pizza Booth and Merchandise tent.
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10a) Minutes of Barrie Public Library me...
6. The Library was successful in creating a partnership with Steckley Gooderham
Funeral Home, located at the corner of Worsley and Clapperton Streets, just one block
from the Library. This has resulted in free parking at the Funeral Home for Library
Volunteers, when available. Many of our volunteers have taken advantage of this and
are very pleased to no longer have to pay for parking when they volunteer. They have
commented on the friendliness and community spirit of Steckley's staff and owners.
7. Julie is now the President of the Barrie Association of Volunteer Administrators
(BAVA). Julie has already hosted an Executive meeting.
8. Julie arranged for volunteers to help the Rotary Club with park maintenance at
Kempenfest.
9. Julie met with the Volunteer and Community Outreach Coordinator at Gilda's Club, to
discuss Police Record Checks.
10. Julie was invited to do a presentation on volunteering for a class of 28 ESL (English as
a Second Language) students at the Barrie Learning Centre. They were shown various
websites with information on volunteer opportunities in the Barrie area. Several
students have already applied to volunteer at the Library.
11. One of our Boutique volunteers offered to host a summer BBQ for other Boutique
volunteers at her parents' home. Julie was invited and attended with about 10
volunteers to sample some of their favourite recipes from Pakistani.
VII BUILDING
1. The city maintenance person responsible for the Library has been promoted. To date a
replacement has not been appointed.
2. Heather provided the City Finance Department with statistics for the Ontario
Municipal Benchmarking Initiative (OMBI) used to compare Barrie with other
municipalities.
PREPARED BY A. Davis DATE September 23, 2010
Page 47 of 70
LIBRARY USAGE FOR THE MONTH OF: JUNE 2010
SAME MTH CURR
PREV YR MTH
11 NEW ITEMS
a) Adult
b) Children/Young Adult
Collection size
12 VOLUNTEER HOURS
13 ROOM BOOKINGS
10a) Minutes of Barrie Public Library me...
PREV CURR
YTD YTD
1 CIRCULATION
Adult 75,930 74,689 1.63% 460,660 456,643 -0.87%
Children 49,891 50,145 0.51% 300,299 305,828 1 84%
TOTAL CIRCULATION 125,821 124,834 -0.78% 760,959 762,471 0.20%
2 HOLDS PLACED 12,040 12,278 1. 98% 71,651 74,333 3.74%
3 INTERLIBRARY LOAN
Borrowed 168 216 28.57% 1,175 1,458 24.09%
Lent 228 175 23.25% 1,168 1,184 1.37%
4 MEMBERSHIP
New members 832 563 32.33% 3,719 3,361 -9.63%
Active Members 52,778 56,066 6.23% 52,778 56,066 6.23%
In Person Visits 46,554 39,040 16.14% 290,578 289,509 -0.37%
5 INFORMATION REQUESTS
a) Main Floor Information 2,697 2,711 0.52% 17,779 16,738 -5.86%
b) Second Floor Information 1,094 980 10.42% 7,006 6,337 -9.55%
TOTAL INFORMATION REQUESTS 3,791 3,691 2.64% 24,785 23,075 -6.90%
6 ON -LINE DATA BASE SEARCHES 7,451 9,640 29.38% 47,759 82,335 72.40%
7 COMMUNITY INFORMATION
a) Database records created 13 7 46.15% 122 50 59.02%
b) Database records updated 183 201 9.84% 1,336 1 ,045 21.78%
a) Events records created 161 157 -2.48% 854 837 -1.99%
b) Events records updated 113 151 33.63% 632 630 -0.32%
8 COMMUNITY SERVICES
Programs Tours
a) Adult 24 25 4.17% 152 139 -8.55%
b) Children/Young Adult 17 19 11.76% 295 335 13.56%
TOTAL PROGRAMS 41 44 7.32% 447 474 6.04%
Attendance
a) Adult 165 192 16.36% 1,756 1,421 19.08%
b) Children/Young Adult 1,706 565 66.88% 10,136 9,858 -2.74%
TOTAL ATTENDANCE 1,871 757 59.54% 11,892 11,279 -5.15%
VISITS TO LIBRARY WEBSITE
9 (remote and in house) 170,831 176,865 3.53% 1,043,721 1,095,619 4.97%
10 COMPUTER RESERVATIONS 5,619 6,235 10.96% 32,823 29,458 10.25%
1,521 461 69.69% 8,081 6,523 19.28%
1,625 523 0.67815 7,542 4,762 36.86%
267,131 260,420 -2.51% 267,131 260,420 -2.51%
721.0 903 25.24% 4,474 5,378 20.22%
140 137 -2.14% 873 873 0.00%
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10a) Minutes of Barrie Public Library me...
LIBRARY USAGE FOR THE MONTH OF: JULY 2010
SAME MTH CURR PREV CURR
PREV YR MTH YTD YTD
1 CIRCULATION
Adult 81,967 78,423 -4.32% 542,627 535,066 -1.39%
Children 65,752 65,386 -0.56% 366,051 371,214 1.41%
TOTAL CIRCULATION 147,719 143,809 -2.65% 908,678 906,280 -0.26%
2 HOLDS PLACED 13,854 13,312 3.91% 85,505 87,645 2.50%
3 INTERLIBRARY LOAN
Borrowed 156 276 76.92% 1,331 1,734 30.28%
Lent 249 268 7.63% 1,417 1,452 2.47%
4 MEMBERSHIP
New members 746 742 -0.54% 4,465 4,103 -8.11%
Active Members 55,516 55,739 0.40% 52,778 56,066 6.23%
In Person Visits 36,812 38,178 3.71% 327,390 327,687 0.09%
5 INFORMATION REQUESTS
a) Main Floor Information 2,870 2,996 4.39% 20,649 19,734 -4.43%
b) Second Floor Information 1,580 1,803 14.11% 8,586 8,140 -5.19%
TOTAL INFORMATION REQUESTS 4,450 4,799 7.84% 29,235 27,874 -4.66%
6 ON -LINE DATA BASE SEARCHES 8,929 8,056 -9.78% 56,688 90,391 59.45%
7 COMMUNITY INFORMATION
a) Database records created 18 10 44.44% 140 60 57.14%
b) Database records updated 197 181 8.12% 1,533 1,226 20.03%
a) Events records created 99 54 45.45% 953 891 -6.51%
b) Events records updated 106 86 18.87% 738 716 -2.98%
8 COMMUNITY SERVICES
Programs Tours
a) Adult 8 5 37.50% 160 144 10.00%
b) Children/Young Adult 41 52 26.83% 336 387 15.18%
TOTAL PROGRAMS 49 57 16.33% 496 531 7.06%
Attendance
a) Adult 34 32 -5.88% 1,790 1,453 18.83%
b) Children/Young Adult 1,380 1,362 -1.30% 11,516 11,220 -2.57%
TOTAL ATTENDANCE 1,414 1,394 1.41% 13,306 12,673 -4.76%
VISITS TO LIBRARY WEBSITE
9 (remote and in house) 181,590 196,860 8.41% 1,225,311 1,292,479 5.48%
10 COMPUTER RESERVATIONS 5,914 6,812 15.18% 38,737 36,270 -6.37%
11 NEW ITEMS
a) Adult
b) Children/Young Adult
Collection size
12 VOLUNTEER HOURS 770.5 904.75 17.42% 5,244 6,283 19.81%
13 ROOM BOOKINGS
1,113 1308 17.52% 9,194 7,831 14.82%
1,126 1322 0.174067 8,668 6,084 29.81%
267,131 261,898 -1.96% 267,131 260,420 2.51%
126 102 19.05% 999 975 2.40%
Page 49 of 70
o/ +1_
5 INFORMATION REQUESTS
a) Main Floor Information
b) Second Floor Information
TOTAL INFORMATION REQUESTS
6 ON -LINE DATA BASE SEARCHES
10a) Minutes of Barrie Public Library me...
LIBRARY USAGE FOR THE MONTH OF: AUGUST 2010
SAME MTH CURR PREV CURR
PREV YR MTH +l- YTD YTD +l-
1 CIRCULATION
Adult 82,226 81,910 -0.38% 624,853 616,976 -1.26%
Children 57,125 62,466 9.35% 423,176 433,680 2.48%
TOTAL CIRCULATION 139,351 144,376 3.61% 1,048,029 1,050,656 0.25%
2 HOLDS PLACED 12,483 13,229 5.98% 97,988 100,874 2.95%
3 INTERLIBRARY LOAN
Borrowed 220 269 22.27% 1,551 2,003 29.14%
Lent 59 107 81.36% 1,476 1,559 5.62%
4 MEMBERSHIP
New members 628 677 7.80% 5,093 4,780 -6.15%
Active Members 56,051 55,336 -1.28% 56,051 55,336 -1.28%
In Person Visits 47,491 47,693 0.43% 374,881 375,380 0.13%
2,778 2,597 -6.52% 23,427 22,331 -4.68%
1,213 1,317 8.57% 9,799 9,457 3.49%
3,991 3,914 1.93% 33,226 31,788 -4.33%
9,881 6,578 33.43% 66,569 96,969 45.67%
7 COMMUNITY INFORMATION
a) Database records created 12 5 58.33% 152 65 57.24%
b) Database records updated 153 158 3.27% 1,686 1,384 17.91%
a) Events records created 113 63 44.25% 1,066 954 -10.51%
b) Events records updated 57 104 82.46% 795 820 3.14%
8 COMMUNITY SERVICES
Programs Tours
a) Adult 7 5 28.57% 167 149 10.78%
b) Children/Young Adult 33 30 -9.09% 369 417 13.01%
TOTAL PROGRAMS 40 35 12.50% 536 566 5.60%
Attendance
a) Adult 69 46 33.33% 1,859 1,499 19.37%
b) Children/Young Adult 999 1,174 17.52% 12,515 12,394 -0.97%
TOTAL ATTENDANCE 1,068 1,220 14.23% 14,374 13,893 -3.35%
VISITS TO LIBRARY WEBSITE
9 (remote and in house)
10 COMPUTER RESERVATIONS
13 ROOM BOOKINGS
187,113 180,963 -3.29% 1,412,424 1,473,442 4.32%
5,921 6,274 5.96% 44,658 42,544 -4.73%
11 NEW ITEMS
a) Adult 1,310 1498 14.35% 10,504 9,329 11.19%
b) Children/Young Adult 837 1022 0.221027 9,505 7,106 25.24%
Collection size 257,975 262,772 1.86% 257,975 262,772 1.86%
12 VOLUNTEER HOURS 782.5 856.5 9.46% 6,027 7,140 18.46%
119 99 16.81% 1,118 1,074 3.94%
Page 50 of 70
ITEM
ISSUE
1. Call to Order
G.A. Walker called the meeting to order at 7:00 p.m.
2. Approval of the agenda
Moved by: V. Barycky
Seconded by: R. Hackney
That the agenda be approved, as circulated.
3. Approval of the minutes of the previous meeting
Moved by: J. Lefebvre
Seconded by: V. Nihili
That the minutes of the Board meeting held on June 10, 2010
be approved.
4. Business arising from the minutes
10b) Minutes of Midland Public Library m...
EGA
OCT 1 3 2010
ORO- MEDONTE
TOWNSHIP
Page 1 of 7
DATE: August 26, 2010 LOCATION: Midland Public Library Boardroom
PRESENT: A. Campbell, V. Barycky, G.A. Walker, V. Nihili, P. File, R. Hackney, J. LeFebvre
REGRETS: J. Swick, B. Desroches, C. Moore
STAFF: G. Griffith, Recording Secretary, B. Molesworth, CEO
MIDLAND PUBLIC LIBRARY BOARD MEETING
4.1 Laurin /Green
B. Molesworth reviewed the situation. Mr. Green had employed a
lawyer when we last heard from him, but we haven't heard
anything more from him since B. Molesworth responded to the
lawyer's letter. We haven't heard anything more from Dr. Laurin
either.
4.2 Non Resident Fees
B. Molesworth reviewed the letter that will be sent to the
Township of Tiny informing them that all three contracting
Libraries are seeking an increase in the 2011 non resident fees.
The letter still has to go to the Penetanguishene and Springwater
Public Libraries for signing and then will be sent to Tiny.
ACTION
CARRIED
CARRIED
Page 51 of 70
5. Approval of the accounts
6. Reports of Board Committees
10b) Minutes of Midland Public Library m...
MIDLAND PUBLIC LIBRARY BOARD MEETING
DATE: August 26, 2010 LOCATION: Midland Public Library Boardroom
ITEM ISSUE
4. Business arising from the minutes continued
4.3 Bill 168
B. Molesworth gave an update on the Town's response to this
legislation. The Town Office has implemented a sign -in system
for anyone visiting the building. The Sports and Rec centre has a
separate administration area that can also be controlled. Once
again, our situation is very different. S. Beatty is trying to write a
policy for the whole Town but it is very difficult given the variety
of circumstances. We do have security cameras throughout the
building and will rely on them to monitor the various areas.
A Campbell mentioned that there are 2 months of accounts to review.
R. Hackney questioned the amount for Hydro for June 2010.
B. Molesworth will follow -up on this matter.
Moved by: A. Campbell
Seconded by: V. Nihill
That the accounts for the months of June and July 2010 totalling
$271,420.73 and $151,263.89, respectively, be approved.
6.1 Finance Committee
Finance Chair, A. Campbell, distributed the Library Financial
Statement for the seven months ending July 31, 2010.
The Operating position looks good. B. Molesworth mentioned
that Town Treasurer, S. Gignac, has been working on final
figures on the Capital side.
Report adopted.
Page 52 of 70
Page 2of7
ACTION
CARRIED
10b) Minutes of Midland Public Library m...
MIDLAND PUBLIC LIBRARY BOARD MEETING
DATE: August 26, 2010 LOCATION: Midland Public Library Boardroom
ITEM ISSUE
6. Reports of Board Committees continued
6.2 Fundraising Committee
B. Molesworth reported that the direct mail campaign did not
happen. There was no time to get it done. Several of the Banks
are donating $25,000.00 and Rotary has donated $40,000.00.
Other individual donations are still coming in.
He highlighted two donations from children. One group of grade
school students, as a project, was given $1000.00 by Huronia
Communities Foundation to be donated to worthy charitable
organizations. They came and interviewed B. Molesworth and
had a tour of the new facility. In the end, they donated $300.00 to
us.
The other group were grandchildren connected to people running
the Garden Tour. They set up a lemonade stand at one of the
Garden Tour sites and made $161.00 which they donated to the
Library.
B. Molesworth suggested that the Board possibly discuss
another potential fundraising drive for the Spring or later in the
Fall. R. Hackney asked if all monies raised would go toward the
debenture. B. Molesworth responded saying that donations will
definitely go toward the Building Fund. P. File suggested that
perhaps we should do a mailing this Fall before the Christmas
season. B. Molesworth responded that, when we have
undertaken other direct mail campaigns they have been targeted
at support for collections. He asked if the Board would like him to
draft a letter asking for donations toward the Building Fund. The
Board agreed that this would be a good idea.
B. Molesworth will draft a letter for the next Board meeting which
is Thursday, October 7th
V. Barycky, who had volunteered to help with a direct mail
campaign earlier in the year, said she would not be available to
help in the Fall.
6.3 Building Committee Progress /Schedule/Flood
B. Molesworth reviewed progress. We have been open since
mid -June and have been working on getting noted deficiencies
Page 3 of 7
ACTION
Page 53 of 70
7. New business
10b) Minutes of Midland Public Library m...
MIDLAND PUBLIC LIBRARY BOARD MEETING
Page 4 of 7
DATE: August 26, 2010 LOCATION: Midland Public Library Boardroom
ITEM ISSUE ACTION
6. Reports of Board Committees continued
taken care of. Leaks have been dealt with, cables have been
installed in eavestroughing and the new emergency doors will be
installed soon. We are still holding back the final payment until all
work is completed.
The Parkette landscaping is on -going with the Town's Parks
Staff planting shrubs.
An old, rusting part of the eavestrough on the old building, over
the wheelchair ramp, has to be replaced. It was noted to be
dripping, during thaws in the wintertime, onto the ramp and then
turning to ice when temperatures dropped.
The faulty air conditioning unit should be fixed by this coming
Monday.
6.4 Report from the Friends of the Midland Public Library
B. Molesworth informed the Board that he has been in
discussions with another charitable organization about the
possibility of partnering to run a used bookstore out of the space
that was created on the lower level of the Library. Staffing and
security issues have been a stumbling block in this area. It would
be run by volunteers from their organization and R. Yeatman, of
our Friends group, is prepared to recruit volunteers from the
group that helped at the Fundraising table at the Mall.
B. Molesworth distributed a letter from the representative of the
other group outlining his understanding of what B. Molesworth
was proposing. R. Hackney stated that she thought it was a
great idea that made a lot of sense. The Board agreed by a show
of hands. B. Molesworth will pursue this partnership.
7.1 Budget 2011
B. Molesworth distributed a draft of the proposed 2011 Operating
Budget. Midland Council has set the allowed budget increase at
1 Through the expected increase in revenue in the Local
Municipalities line, the 1% guideline can be met. B. Molesworth
explained some of the areas and lines of the proposed budget.
The payroll section has been increased by 1% to take into
Page 54 of 70
10b) Minutes of Midland Public Library m...
MIDLAND PUBLIC LIBRARY BOARD MEETING
DATE: August 26, 2010 LOCATION: Midland Public Library Boardroom
ITEM ISSUE ACTION
7. New business continued
account the step increases allowed in the pay grid for newer
Staff. B. Molesworth will be speaking with J. Gagnon at the Town
Office to clarify just how much needs to be budgeted. Hydro and
Natural Gas amounts were a guess in this year's budget
because of heating a building that was under construction. The
Equipment Service /Maintenance line amount seems high but
due to the construction delays some of the payouts didn't
happen this year. The service contracts will come due next year
for both the ILS and the 3M RFID system.
The last section of the Operating Budget is Library Collections.
Electronic Resources has been increased due to a shortfall in
funding from the Province to Knowledge Ontario. Knowledge
Ontario currently provides approximately 40 online databases
with remote access. Due to the withdrawal of funding by the
Province, they may be asking Libraries to support them in some
way.
The Book Reference line has been left the same as we expect
electronic resources to replace some of the traditional print
sources.
P. File asked if we have addressed our cleaning needs. B.
Molesworth said there is a separate Staff Report going to
Council making the case for new part-time positions. Council
asked that these requests be presented separately from the
Operating Budget. B. Molesworth distributed the Staff Report to
the Board outlining these requests.
P. File asked if the Programming Assistant duties could be
covered by partnerships with other groups in the community.
B. Molesworth explained that striking those partnerships takes
time. Filling out grant applications for funding is one of the duties
this position would handle, along with outreach work.
P. File then asked if B. Molesworth could pick one of the part
time positions that is a priority. B. Molesworth stated that he
wants to hear what Council has to say before we say how that
staffing money would be spent.
Page 55 of 70
Page 5 of 7
10b) Minutes of Midland Public Library m...
MIDLAND PUBLIC LIBRARY BOARD MEETING
DATE: August 26, 2010 LOCATION: Midland Public Library Boardroom
ITEM ISSUE ACTION
7. New business continued
G.A. Walker stated that she had observed Staff being run off
their feet. She then asked for a motion on the Draft Operating
Budget.
Moved by: A Campbell
Seconded by: J. LeFebvre
That the First Draft of the Library's proposed 2011 Operating budget be
sent forward to the Town CAO and Treasurer.
Moved by: A. Campbell
Seconded by: V. Nihill
That the Staff Report, prepared by B. Molesworth, be sent forward to the
CAO and Treasurer for their consideration.
7.2 Partnership with MARC
The discussion surrounding the need for a Programming
Assistant flowed into Agenda item 7.3 so this item was dealt with
as 7.2.
B. Molesworth distributed another document prepared by
G. Weller, Development Officer for the Midland Area Reading
Council (MARC). It outlines a grant application to go forward to
the Huronia Communities Foundation for a "Literacy
Partnership This was prepared in conjunction with
B. Molesworth and C. Cote, Chief Librarian of the
Penetanguishene Public Library. G.A. Walker commented that
this takes the Library out into the community.
If the application is not successful, B. Molesworth intends to go
to Rotary in Midland and Penetanguishene to ask for support.
MARC has historically focused on Adult literacy. This approach
would focus on the whole family. It would also help standardize
the approach to literacy in North Simcoe.
P. File commented that financial literacy was also important.
B. Molesworth said that we should hear about the application by
the end of September.
Page 56 of 70
Page 6 of 7
CARRIED
CARRIED
8. Information
s40—Way_h
MIDLAND PUBLIC LIBRARY BOARD MEETING
10b) Minutes of Midland Public Library m...
Page 7 of 7
DATE: August 26, 2010 LOCATION: Midland Public Library Boardroom
ITEM ISSUE ACTION
7. New business continued
7.3 Council Orientation
This item was listed on the Agenda as 7.2.
B. Molesworth sent a draft document out to the Board to review
before the meeting that will be given to the new Council as part
of an orientation package. It outlines the services and collections
available at the Library as well as the direction the Board would
like to see the Library pursue. He asked for the Board's
comments.
R. Hackney asked about a new 5 year plan that would lay out the
road ahead. B. Molesworth stated that he hoped the new Board
would undertake this process.
The Board approved of the draft to be sent to Town Office.
8.1 Chief Librarian's Report
Report was adopted.
8.2 Knowledge Ontario
This item was covered under item 7.1 Budget 2011.
9. Adjournment
Moved by: V. Barycky
That the meeting be adjourned at 8:17 p.m.
Chairman of the Board Chief Librarian
Page 57 of 70
PRESENT:
10c) Minutes of Nottawasaga Valley Conse...
NOTTAWASAGA VALLEY CONSERVATION AUTHORITY
BOARD OF DIRECTORS MEETING 08/10
17 September, 2010
Tiffin Centre for Conservation —John L. Jose Environmental Learning Centre
MINUTES
Chair: Walter Benotto Town of Shelburne
Members:
Rick Archdekin Town of Wasaga Beach
Mary Brett Town of Adjala Tosorontio
Orville Brown Township of Clearview
Chris Carrier Town of Collingwood
Reg Cowan Township of Springwater
Tom Elliott Township of Springwater
Debbie Fawcett Township of Melancthon
Sonny Foley Town of Collingwood
Ralph Hough Township of Oro Medonte
Harry Hughes Township of Oro Medonte (left the meeting at 9:50 a.m.)
Rick Milne Town of New Tecumseth
Fred Nix Town of Mono
Gerald Poisson City of Barrie
Ron Simpson Town of Bradford West Gwillimbury
Robert Walker Township of Clearview
Barry Ward City of Barrie
REGRETS:
Daniel Davidson Town of Innisfil
Terry Dowdall Township of Essa
Ron Henderson Township of Essa
John McKean Town of the Blue Mountains
Gord Montgomery, NVCA Vice Chair Township of Mulmur
Brian Mullin Municipality of the Grey Highlands
Cal Patterson Town of Wasaga Beach
Joan Sutherland Town of New Tecumseth
Bill Van Berkel Town of Innisfil
Percy Way Township of Amaranth
Staff Present:
Wayne Wilson. CAO /Secretary- Treasurer
Byron Wesson, Director, Land Operations Stewardship Services, Fred
Glenn Switzer, Director of Engineering and Technical Services
Chris Hibberd, Director of Planning, Barb Perrault, Senior Environmental Officer,
Leslie Roach, Environmental Officer, Tim Salkeld, Resource Planner, Patti Young, Senior Planner
Recorder: Laurie Barron, Executive Assistant
Guests: Karen Wianecki, Director of Practice, Planning Solutions Inc.
Andria Leigh, Director of Development Services Township of Oro Medonte
Dobbs, Manager Stewardship Services
Page 58 of 70
1. CALL TO ORDER
Chair Benotto called the meeting to order at 9:00 a.m.
3. PECUNIARY INTEREST DECLARATION
None declared
10c) Minutes of Nottawasaga Valley Conse...
BOARD OF DIRECTORS MINUTES MEETING NO. 08/10 SEPTEMBER 17/10 Page 2 of 4
ANNOUNCEMENT:
The Nine Mile Portage Heritage Festival will be held at Fort Willow on Saturday September
18/10. The Festival will celebrate the importance of this historic trail with re- enactments and
demonstrations.
2. MOTION TO ADOPT AGENDA
RES. #1 MOVED BY: Fred Nix SECONDED BY: Mary Brett
RESOLVED THAT: The Agenda for Board of Directors meeting 08/10 dated 17
September, 2010 be adopted.
Carried;
4. MINUTES
4.1 Minutes of the Board of Directors Meeting 07/10 dated 27 August, 2010.
RES. #2 MOVED BY: Fred Nix SECONDED BY: Mary Brett
RESOLVED THAT: The Minutes of the Board of Directors Meeting 07/10 dated 27
August, 2010 be approved.
Carried;
4.2 Draft Minutes of the Executive Committee Meeting 10/10 dated 27 August
2010.
RES. #3 MOVED BY: Mary Brett SECONDED BY: Rick Archdekin
RESOLVED THAT: The Draft Minutes of the Executive Committee Meeting 10/10 dated
27 August, 2010 be received.
5. BUSINESS ARISING FROM MINUTES
None noted
STAFF REPORTS
6. REPORT OF THE DIRECTOR OF PLANNING
6.1 Permits for Ratification for the period August 18/10 to September 10/10.
RES. #4 MOVED BY: Mary Brett SECONDED BY: Rick Archdekin
RESOLVED THAT: the Permits /Approvals issued by staff for the period August
18/10 to September 10/10 be approved.
Carried;
Carried;
Page 59 of 70
BOARD OF DIRECTORS MINUTES MEETING NO. 08/10 SEPTEMBER 17/10 Page 3 of 4
7. REPORT OF THE CAO /SECRETARY TREASURER
10c) Minutes of Nottawasaga Valley Conse...
7.1 Township of Oro Medonte, NVCA and Severn Sound Environmental
Association Memorandum of Understanding (MOU)
Discussion ensued. A board member vote resulted in the resolution being
deferred to October 8, 2010. The Board members directed staff to consult with
the NVCA's solicitor regarding the implementation of the MOU.
RES. #5 MOVED BY: Debbie Fawcett SECONDED BY: Rick Archdekin
WHEREAS: The Township of Oro Medonte has requested the rationalization of
conservation service delivery in the Severn Sound portion of their municipality; therefore,
BE IT RESOLVED THAT: The NVCA Board receives the proposed Oro Medonte, NVCA
and SSEA MOU report of the CAO /Secretary- Treasurer, dated Sept. 17, 2010; and
THAT: the NVCA support option 2 as recommended by the Township of Oro- Medonte
Council; and
THAT: staff be directed to confer with the NVCA's solicitor regarding the implementation
of the Board of Director's recommendation (option 2); and,
THAT: staff be directed to monitor and assess the effectiveness of the MOU
implementation and report back to the NVCA Board of Directors for direction prior to
renewing the MOU on September 1, 2012.
Harry Hughes, member representing Oro Medonte left the meeting at 9 :50 a.m.
The Board of Directors recessed at 9 :51 a.m.
The Board of Directors reconvened at 10 :00 a.m.
8. REPORT OF KAREN WIANECKI, DIRECTOR OF PRACTICE PLANNING
SOLUTIONS INC.
Deferred;
8.1 Draft report on NVCA Planning Program Review.
Karen Wianecki, Director of Practice, Planning Solutions Inc., was retained at the request
of the Board of Directors to complete a comprehensive program review of planning
services offered by NVCA. Ms. Wianecki presented her findings to the Board of
Directors, including a number of recommendations for service improvement.
RES. #6 MOVED BY: Mary Brett SECONDED BY: Rick Archdekin
RESOLVED THAT: the report by Karen Wianecki, Director of Practice Planning
Solutions Inc., dated September 2010 regarding the NVCA planning program review be
received for further direction of the Board of Directors and Planning Advisory Committee
for recommendations to the Board of Directors.
9. IN- CAMERA (if required)
No In- Camera session was required.
Carried;
Page 60 of 70
10c) Minutes of Nottawasaga Valley Conse...
BOARD OF DIRECTORS MINUTES MEETING NO. 08/10 SEPTEMBER 17/10 Page 4 of 4
10. NEW BUSINESS
None noted
11. NOTICE OF MOTION
None presented
12. CORRESPONDENCE
(a) Conservation Ontario letter dated July 8/10 sent to Hon. Linda Jeffrey, Minister
MNR re: Protecting people property a business case for investing in flood
prevention and control.
(b) Conservation Ontario letter dated August 23, 2010 sent to Dave Brown,
Manager, Fisheries Policy Section, MNR re: Involvement of Conservation
Authority staff on Fisheries management Zone Advisory Councils.
(c) Legislative Assembly of Ontario, July 23, 2010, memo to Jim Wilson, MPP,
Simcoe -Grey re: History and Legislative Authority of Conservation Authorities.
(d) Conservation Ontario letter dated Sept. 7/10 sent to B. Duffey, Manager
Program Planning and Implementation Branch, Ministry of the Environment
re: Renewable Energy Approval Requirements for Off-shore Wind Facilities
An overview of the proposed approach (EBR #011 0089).
(e) Friends of the Utopia Gristmill Parks letter dated Sept. 1/10 sent to G. Knox,
Clerk County of Simcoe re: request for deputation to the Conservation Authority
Review Committee on Sept. 16/10
RES. #7 MOVED BY: Rick Archdekin SECONDED BY: Mary Brett
RESOLVED THAT: Correspondence not specifically dealt with be placed on file.
Carried;
FUTURE MEETINGS
Executive Committee Meeting Sept. 24/10
Board of Directors Meeting Oct. 8/10
ADJOURN
RES. #8 MOVED BY: Rick Archdekin SECONDED BY: Mary Brett
RESOLVED THAT: This meeting adjourn at 11:10 a.m. to meet again at the call of the
Chair.
Walter Benotto, N.V.C.A. Chair Wayne R. Wilson, CAO /Secretary- Treasurer
Dated this 8 day of October, 2010
Carried;
Page 61 of 70
10c) Minutes of Nottawasaga Valley Conse...
NOTTAWASAGA VALLEY CONSERVATION AUTHORITY
HIGHLIGHTS FROM BOARD MEETING ON OCTOBER 8, 2010
NVCA BOARD OF DIRECTORS MEETING NO. 09/10 October 8. 2010
TOWNSHIP OF COLLINGWOOD SUCCESSFUL IN PROTECTING SILVER CREEK
WETLANDS
NVCA Board Member Mayor of Collingwood Chris Carrier announced that after nearly a decade
long negotiation to save the Silver Creek Wetland from development, the Town of Collingwood will
take ownership of more than 190 acres of the wetland. The agreement will ensure long term
conservation of this significant environmental feature.
GEOLOGICAL STUDY BEING CONDUCTED IN SIMCOE COUNTY
Dr. Andy Bajc, Quaternary Geoscientist with the Ontario Geological Survey, Ministry of Northern
Development, Mines and Forestry updated the Board of Directors on a Geological Study being
conducted within South Simcoe County. The study will develop GIS based maps and databases
to be input into Source Water Protection Plans, tier 2 3 water budget and water quantity risk
assessments, baseline data for Simcoe County landfill investigations and studies dealing with the
impacts of aggregate extraction on surface water. Dr. Bajc concluded that the study is aimed at
better understanding sensitive ecosystems.
DRAFT 2011 BUDGET TARGET SET
Board members were asked what percentage increase they felt their council would support for the
2011 NVCA budget. The majority of the members supported a 2.36% levy increase. Direction
was given for staff to prepare a draft budget using the 2.36% increase given as a guideline. The
draft budget, to be presented at the Nov. 26 board meeting, will include assumptions, program
adjustments and /or new initiatives, and service impacts to meet the budget target.
NVCA BOARD DEFER MOTION TO SUPPORT THE PROPOSED ORO- MEDONTE, NVCA
AND SEVERN SOUND ENVIRONMENTAL ASSOCIATION MEMORANDUM OF
UNDERSTANDING UNTIL THE 2009 LEVY APPEAL HAS BEEN HEARD.
Board members were advised that the Township of Oro Medonte have submitted to the Ontario
Mining and Lands Commissioner (MLC), their materials regarding the 2009 levy appeal. While
the NVCA still intends to negotiate in good faith the development of an MOU, the Board members
directed that the NVCA solicitor review this matter with the Mining and Lands Commissioner's
office, seeking clarification regarding the Oro Medonte filed materials, the issue of legal costs of
the appeal and other matters deemed relevant by the NVCA Solicitor, to ensure an efficient
appeal process, and that the NVCA defer any further actions regarding completion of the service
delivery MOU, until the levy appeal has been finalized.
Future Meetinas and Events
Executive Committee Meeting Oct 22/10
Board of Directors Committee meeting Nov 26/10
For more information contact:
Wayne Wilson, CAO /Secretary- Treasurer
(705) 424 -1479, ext. 225
wwilson( nvca.on.ca
Page 62 of 70
10d) Minutes of Oro Medonte History Asso...
September 20, 2010 Minutes
Oro Medonte History Association
Attendance: Geoffrey Booth, chair; Bruce Wiggins, vice chair; Allan
Howard; Sheila Kirkland, secretary
Regrets: Jadeen Henderson, Sandy Agnew— Councilor
Minutes of June 21, 2010 meeting: moved by Bruce and seconded by Allan
that they be accepted as circulated.
Old Business
1 Carley Hall deferred
2. Heritage Day report from Bruce Wiggins: day went well with
improved turnout due to increased advertising
3. Oro Fair report from Bruce that the history display was set out and
Luke Cuppage of Hawkestone again set up his war history display
beside us. It is encouraging to see a young man interested in history
and we all agreed that a letter of encouragement should be sent to
him Sheila would send this.
4. Log cabin update: emails to Geoff that the owner would donate the
cabin provided it didn't cost him anything to do so.
We will start getting cost estimates to move it so we can bring it to
Council for approval. Geoff has a contact for the person who moved
Orillia's Regan house to Scout Valley and will ask him to our next
meeting to present information to us.
New Business
1. Allan spoke with the reenacting group at Fort Willow and he will
attempt to contact them regarding the War of 1812
2. Bruce Wiggins new email address is bwi22insnbell.net
3. Donation from the granddaughter of Dave Bull, owner of Big Cedar
Estates, regarding the Cameron family whose burial plot is on the
Estate land. It included the family bible, pictures, and a family tree.
4. Request for information on the cheese house that was across the road
from Guthrie cemetery behind the old manse was received —no one
had any information on this site. Bruce will make enquiries.
5. Calendar for 2011 being worked on, using the women who drove the
antique tractors and a few other volunteers, as a fundraiser.
Page 63 of 70
10d) Minutes of Oro Medonte History Asso...
6. Bruce suggested we do another tour as a group and Allan suggested
another plane museum in Brantford sometime in November. Date,
time and place will be confirmed at our October meeting.
7. Bruce suggested we do a farm tour of Jim Cameron on the 4
Concession as his barn still has the original pulleys, etc.
Correspondence
1. Email from Shawn inquiring about contact for the African Church
already dealt with this issue.
2. Email from Terry McMillan re: log cabin —see old business.
3. SCHA New and Views magazine.
4. Letter of support to Simcoe County re: Rail Trail project, and notice
of receipt.
Next meeting is October 18 at 6pm at the Northway Restaurant.
Adjourned.
Smk
FYI: October meeting has been relocated to the Township of Oro Medonte
Administration building still at 6pm.
Page 64 of 70
10d) Minutes of Oro Medonte History Asso...
October 18, 2010
Oro Medonte History Association
Minutes
Minutes of a special meeting to discuss the potential donation, moving and preserving of
a log home.
Attendance:
Terry McMillan —owner of the log home
John Britten —contractor
Councilor Sandy Agnew and Lynn
Shawn Binns
OMHA members Geoffrey Booth, Bruce Wiggins, Jadeen Henderson, and
Sheila Kirkland. Absent: Allan Howard
Geoff who gave a brief overview of the Oro African Church, which is where we are
considering, moving the log home, welcomed everyone.
Log home is located currently at 2375 Line 11 north; corner of Old Barrie Road and
Concession 12.
Built in 1815 —a fact that will need to be confirmed
Approximately 1200 square feet, two story
Pictures where distributed to the group
John gave a brief overview of the Orillia log home Regan House that he was involved
with moving, storing and reassembly.
Orillia contracted a log restoration company, Vick Snow, who catalogued it, made
historical references, labeled the logs and moved it to storage. His fee was$25,000.
Their logs sat for 4 years under tarps that contributed to their further rot. A crane moved
the logs.
Orillia obtained and infrastructure grant of $120,000 (federal monies)
It was reassembled on a cement slab at Scout Valley and included two wells, washrooms,
solar power, geothermal heat, septic system and electricity.
The house consists of 8 courses of logs not all of them are original due to the decay of the
wood from storage.
They used engineered roof trusses $5 -6,000 and put a wood ceiling in the house so the
trusses are not visible.
Mostly volunteer labour and donations for a lot of the needs.
Orillia City put in the $40,000 needed to finish the job.
Although it is a heritage building it still needed to meet the current building code.
Total $160,000 but of this amount less than 50% was on the actual structure.
Need to answer how it is going to be used?
1 of 3
Page 65 of 70
10d) Minutes of Oro Medonte History Asso...
Action Plan
1. Tour the building at 2375 Line 11 N, take pictures, check how sound the logs are
then tour Regan House at Scout Valley and then the African Church on October
30 meeting at Northway Restaurant by loam. OMHA, Shawn, and John.
2. Temporary use by -law to give a 3 -year window for the cabin to remain while
allowing Terry to obtain his occupancy permit in the spring of 2011. We will
need a written request to Council. -Shawn Binns to draft.
3. Research the history of the building —Shawn will contact Shirley Partridge to do
this. To include but not limited to:
Construction details
Floor plan
Unique features
Date of construction
Overall condition/restoration required
Some type of blueprint of the building
4. Budget —John can bring figures for us, i.e. cement pad, roof trusses, etc.
5. How to get to code Assembly occupancy building. Engineer Tom Win is
suggested when needed he will be contacted.
This ended this portion of the meeting. Geoffrey thanked Terry and John for joining
us and gave each of them a copy of the African Church book.
John will be joining us for the tour and Terry gave us permission to tour the house
without his presence.
2 of 3
Page 66 of 70
10d) Minutes of Oro Medonte History Asso...
OMHA October 18 Minutes cont'd
Bruce moved that the minutes of September 20, 2010 history meeting be accepted as
circulated. Seconded by Geoff. Passed.
Old Business
a. Carley Hall- -Shawn Binns gave us an update. A facility assessment
condition report has been completed and Carley Hall Board is working on
doing a Trillium grant application March 2011. Historical research has been
done as well.
b. Jadeen brought in the 10 books purchased from Gary French at cost ($22
each) and we can sell them to the public at retail of $45. History Association
members can purchase them at $22.
Correspondence
a. Geoff received a book order from Ottawa that Shawn will forward to
appropriate department.
b. All other correspondence related to the log home and was dealt with in the
previous portion of our meeting.
Book sale monies and donations from the African Church this past summer that had not
been submitted as yet were given to Shawn Binns to give to Accounting.
Next meeting is November 22, 2010 at 6 pm at the Township Administration Office.
Meeting adjourned at 8:45 pm.
Respectfully submitted,
Sheila Kirkland, secretary
smk
3 of 3
Page 67 of 70
10e) Correspondence dated September 22,
Page 68 of 70
ORO AGRICULTURAL SOCIETY
September 30, 2010
OroMedonte Council
Dear Mayor Council
The 158 Oro World's Fair was very successful this year because of the community
support. The Oro Agricultural Society is very thankful for the community support. You
are one of the wonderful people who make Oro Fair so special every year. Your donation
to Lonnie Lane was much appreciated
With your generous support the Oro fair is able to survive and grow.
I wish to thank you on behalf of the Oro Agricultural Society, for the support that you
gave us. Your donation to Loonie Lane helped us a great deal.
The money that Loonie Lane raised will be put to improve the grounds and new
bleachers.
I would like to extent my personal thanks to you
Yours sincerely
Phyllis Hutchinson
Phyllis Hutchinson nhvl.hutchnaroaers.com or 705 -487 -2746
10f) Correspondence dated September 30,
ORO
WORLD'S
FAIR
P.O. Box 175
Oro, Ontario
LOL 2X0
Telephone (705) 487 -1753 Fax (705) 487 -1756
Webpage: www.oroworldsfair.com Email: oroagsociet @sympatico.ca
b,5 :d /I%P....%d /d%6%�
RECEIVED
OCT 25 201g
ORO- MEDONTE
TO WNSHIP
Page 69 of 70
Ministry of Agriculture,
Food and Rural Affairs
4th Floor
1 Stone Road West
Guelph, Ontario N1G 4Y2
Tel: 1- 866 306 -7827
Fax: 519 826 -4336
Ministere de ('Agriculture,
de ('Alimentation et
des Affaires rurales
Rural Community Development Branch
Dear CAO /Clerk/Treasurer,
4 stage
1 Stone Road West
Guelph (Ontario) N1G 4Y2
Tel.: 1- 866 306 -7827
Telec.: 519 826 -4336
Eligible projects include water or wastewater capital projects that:
reduce the amount of water treated; and /or
reduce the amount of wastewater treated; and /or
reduce the energy usage in water and wastewater systems.
Sincerely,
Dino Radocchia
Manager, Infrastructure Programs Unit
10g) Correspondence received October 18,...
er" Ontario
RECE VED
OCT 1 8 2010
OIRO MEDONTE
TOWN S H; p
On August 16, 2010 the provincial government launched the third phase of the Ontario
Small Waterworks Assistance Program (OSWAP -3). OSWAP -3 is a merit -based capital
program that will provide up to $50- million in capital assistance to help small communities
improve water conservation and to make water and wastewater systems more efficient.
For example, the installation of water meters and the replacement/rehabilitation of leaky pipes
are both potential projects that would be considered eligible.
OSWAP -3 will have two application intakes. The first intake closes on February 15, 2011 and
the second intake closes on February 15, 2012.
A municipality or Local Services Board is eligible to apply for OSWAP -3 funding if it owns:
one or more residential drinking water systems that service between 1 and 5,000
residents in total within its geographic boundaries; or
one or more residential wastewater systems that service between 1 and 5,000
residents in total within its geographic boundaries; or
both residential drinking water system(s) and wastewater system(s) where the average
population served (i.e., total drinking water population served total wastewater
population served 2) is 5,000 or less within its geographic boundaries.
If your community is eligible we encourage you to submit an application. Please visit
www.ontario.ca/oswao to find out more about OSWAP -3. A guidebook and application can be
found on the website. The Ministry of Agriculture, Food and Rural Affairs will provide one
window service on behalf of the provincial government. You may call us at 1- 888 -588 -4111 or
contact us by e-mail at oswan@ontario.ca if you have any questions.
Pick Ontario Freshness
Cueillez la fraicheur de ('Ontario
Page 70 of 70
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