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10 06 2010 CoW AgendaTHE TOWNSHIP OF ORO- MEDONTE COMMITTEE OF THE WHOLE MEETING AGENDA COUNCIL CHAMBERS Wednesday, October 6, 2010 9:00 a.m. Page 1. ADOPTION OF AGENDA: a) Motion to Adopt the Agenda 2. DISCLOSURE OF PECUNIARY INTEREST: 3. DEPUTATIONS: a) 9:00 a.m. Orval Reid, re: Request for Property Tax Rebate. 3 -10 b) 9:10 a.m. Darren Vella, re: 3003 Ridge Road at Line 1, Entrance Request. c) 9:20 a.m. Keith Sherman, Severn Sound Environmental Association, re: Ontario Drinking Water Stewardship Program (ODWSP) — Horseshoe Valley Communal Septic System. 4. ADMINISTRATION, FINANCE AND CORPORATE SERVICES: None. 5. DEVELOPMENT SERVICES: None. 6. TRANSPORTATION AND ENVIRONMENTAL SERVICES: None. 7. RECREATION AND COMMUNITY SERVICES: 11 -14 a) Report No. RC 2010 -21, Shawn Binns, Director of Recreation and Community Services, re: Request for Exemption — Warminster Annual Santa Claus Parade. 15 -31 b) Report No. RC 2010 -22, Shawn Binns, Director of Recreation and Community Services, re: Tender RC2010 -04 Snow Removal Parks and Facilities. 32 -34 c) Report No. RC2010 -23, Shawn Binns, Director of Recreation and Community Services, re: Recreation Programming for Keen - agers. 8. EMERGENCY SERVICES: None. Page 1 of 57 Page Committee of the Whole Agenda - Wednesday, October 6, 2010 9. REPORTS OF MEMBERS OF COUNCIL: a) Councillor Agnew, re: Status Update - Memorandum of Understanding (MOU) between Township of Oro - Medonte, Nottawasaga Valley Conservation Authority (NVCA), and Severn Sound Environmental Association (SSEA) / 2009 NVCA Levy Appeal. 10. CONSENT AGENDA: 35 -45 a) Minutes of Lake Simcoe Region Conservation Authority meeting held on July 23, 2010 and highlights of meeting held on September 24, 2010. Staff Recommendation: Receive. 46 -51 b) Minutes of Nottawasaga Valley Conservation Authority meeting held on August 27, 2010 and highlights of meeting held on September 17, 2010. Staff Recommendation: Receive. 52 -53 c) Correspondence dated September 7, 2010 from Karyn Kennedy, Executive Director, Boost Child Abuse Prevention & Intervention, re: Request to Proclaim October as Child Abuse & Neglect Prevention Month and October 1, 2010 as Go Purple for Prevention Day. Staff Recommendation: Receive, Proclaim and Post on Website. 11. COMMUNICATIONS: 54 -57 a) Correspondence dated September 8, 2010 from Gary Bell, Skelton Brumwell & Associates, re: 2249 Ridge Road West, Access Request. 12. CLOSED SESSION ITEMS: None. 13. ANNOUNCEMENTS OF INTEREST TO THE PUBLIC: 14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 15. ADJOURNMENT: a) Motion to Adjourn Page 2 of 57 3b) - 9:10 a.m. Darren Vella, re: 3003 R... MNOVA'TM PLANNING SOLUTIONS Planners, Project Managers and Land Development J 9 P Monday September 27', 2010 Township of Oro - Medonte 148 Line 7 South Oro; Ontario LOL 2X0 Attention: Committee of the Whole Doug Irvin, Township Clerk Re: Entrance from Township Road Allowance 3003 Ridge Road Lots 1 and 2, Concession 2 Township of Oro - Medonte, County of Simcoe Innovative Planning: Solutions represents Mt. Mark Porter, owner of Lots 1 and 2, Concession 2, in the Township of Oro- Medonte, County of Simcoe. Mr. Porter would like to request approval from the Township to construct an entrance to his property at 3003 Ridge Road from Oro- Medonte Line 1 South, which is currently an unopened road allowance. In January of 2005, Dr. Donald Nixon who resides at 3041 Ridge Road West, adjacent to the subject road allowance, made a deputation before the Committee of the Whole requesting the road allowance be closed to vehicular traffic. The basis and logic of his request were that the road allowance was plagued with issues such as vandalism, squatters, littering, etc caused by people driving to the shores of Kempenfelt Bay and along Oro - Medonte Line 1 South. The Committee of the Whole received and adopted report ADM2005 -003 which closed this Township Road allowance to vehicular traffic. Amending Bylaw 2005 -004 instituted this closing, after which barricades were erected preventing vehicular traffic. This proposal for which we are requesting the Committee's consideration includes utilizing a small portion (approximately 13 metres) of this road allowance to access 3003 Ridge Road. The existing barricades preventing vehicular traffic onto the road allowance ate located beyond the requested 13 metres and would remain intact in the same position, still preventing vehicular traffic to Kernpenfelt Bay. As recent as 5 years ago, the main entrance to 3003 Ridge Road was in the location the are requesting the new entrance to be located. Pictures of the original pillars on either side of the 89 COLLIER STREET, SUITE 101, BARRIE ONTARTn L4M 11 -12 TL•L:. (705) 812 -32$1 PAX-. (705) 8t2 -3438 EMAIL: IN1 :.(:Oat i i Page 3 of 57 3b) - 9:10 a.m. Darren Vella, re: 3003 R... previous entrance can be viewed in the attachment to this letter. As such, this should be considered more so a request to re -open a previously existing entrance than creating a new one. Should this application be approved, Mr. Porter agrees to entre into whichever agreement the Township deems necessary. By granting this entrance and opening this very small portion of the road allowance, it is proposed that the existing barricades remain in place and in the same location thus still effectively barring any vehicular traffic on the road allowance, save for the first 13 metres. Due to this fact, the basis and logic for which the barricades were implemented and report 2005 -003 was approved, are still upheld. In conclusion, we believe opening this very small portion of Oro - Medonte Luce 1 South to re- instate the original entrance to the subject lot, will have no detrimental effect to the Public or to the Township.. The location of the proposed new entrance was utilized as an entrance as recently as 5 years ago. We respectfully request a chance to speak with the Committee of the Whole on this matter and answer any questions or concerns they may have relative to it. We look forward to your correspondence on this matter. Regards, INNOVATIVE PLANNING SOLUTIONS Darren P. Vella, B.Sc President / Director of Planning Cc: Mark Porter Cameron Sellers Junior Planner Page 4 of 57 Unopened Township R"d A!lodv7nce IV= � it \. II _ _ •. 'y 1 \\ 3b) - 9:10 a.m. Darren Vella, re: 3003 R... ITS File No. INNOVATIVE PLANNING SOLUTIONS 10 -296 Planners, Project Managers and Land Development Photo No. Date: Site Location: 1 1 September 27 ", 2010 1 3003 Ridge Road Description: 3003 Ridge Road pre- existing entrance pillars to Oro - Medonte Line 1 South Photo No. Date: Site Location: 2 1 September 27` 2010 Description: 3003 Ridge Road pre- existing entrance pillars to Oro - Medonte Line 1 South Page 6 of 57 3b) - 9:10 a.m. Darren Vella, re: 3003 R... 08/10/2010 3003 Ridge Road 2010 r6�, 2010 *so Entrance Request from Oro -'` Medonte Line 1 Road Allowance 1"wadPe S%khm Page 7 of 57 3b) - 9:10 a.m. Darren Vella, re: 3003 R... 08/10/2010 Page 8 of 57 3b) - 9 :10 a.m. Darren Vella, re: 3003 R... 08/10/2010 Page 9 of 57 3b) - 9:10 a.m. Darren Vella, re: 3003 R... 08/10/2010 Conclusion ➢Opening this very small portion of Oro - Medonte Line 1 South will have no detrimental effect to the Public or to the Township. ➢The location of the proposed new entrance was utilized as an entrance as recently as 5 years ago. ➢Bylaw 2005 -003 will still remain in effect and the barricades in place. ➢All reasons and logic for the passing of Bylaw 2005 -003 are still upheld by this proposal. ➢The applicant will enter into any agreement the Township requires 4 Page 10 of 57 7a) - Report No. RC 2010 -21, Shawn Binns, ... ,} Township of REPORT -�./2� /+E� Proud Heritage, Exciting Future Report No. RC2010 -21 To: Committee of the Whole Prepared By: Shawn Binns Meeting Dater October 6 2010 Subject: Request for Exemption — Warminster Annual Santa Claus Parade Motion # Roll #: R.M.S. File #: REGOMMENDATION(S): Requires Action X For Information Only It is recommended that: 1. Report No. RC2010 -21 be received and adopted. 2. An exemption to By -law 2006 -38 be granted for the Warminster Santa Claus Parade to be held on Sunday, December 19, 2010 at 2pm. 3. That the organizing committee be advised of Council's decision. BACKGROUND: The Warminster Santa Claus Parade organizing committee has requested that Council waive the requirements of the By -Law for the Warminster Santa Claus Parade to be held on Sunday, December 19, 2010, at 2pm I ANALYSIS: - --1 Mr. uenn s t3arkley (1-arade Marshall and organizing committee member) has submitted a request for exemption to the conditions of By -Law 2006 -38. Section 8 of the afore- mentioned By -law permits that in a situation where a parade or procession /event will last less than 24 hours, Council may dispense with any or all of the requirements of the By -Law. Specifically the organizing committee is requesting exemptions to section 3 (Provision of Liability Insurance) and section 6 ('Provision of Damage Deposit) to permit the annual parade. Risk Management • The organizing committee will have volunteers assisting with the parade • Emergency personnel (O.P.P and Oro - Medonte Fire and Emergency Services) have been notified and will be in attendance. Recreation and Community Services October 6, 2010 Report No. RC2010 -21 Page 1 of 2 Page 11 of 57 7a) - Report No. RC 2010 -21, Shawn Binns, ... The Warminster Santa Claus Parade is an annual event, which Council has historically waived the conditions of the By -Law 2006 -38 to permit the event. FINANCIAL: Highway Traffic Act R.S.O 1990 By- Law 2006 -038 CONSULTATIONS: Director ,Transportation and Environmental Services Director, Fire and Emergency Services ATTACHMENTS: 1) Request for exemption attachment 1 CONCLUSION: The Santa Claus Parade an annual community event and draws significant community involvement and participation. The organizing group has taken all precautions to insure that the event will be run safely and associated risks will be properly managed'. It is recommended that Council grant this request to allow this event to occur again in 2010. Respectfully spbmitted: Shawn Binns Director, Recreation and Community Services SMT Approval l Comments: C.A.O. Approva Com ments: Recreation and Community Services October 6, 2010 Report No. RC2010 -21 Page 2 of 2 Page 12 of 57 7a) - Report No. RC 2010 -21, Shawn Binns, ... Warminster Santa Claus Parade Dec:, '�o1o2PM Start Put- A Flom Tog ether A nd" ' Jo n Us Dennis : 325 - 391 Harold 200/200'd FL09 SV9 50!(X8j) 3 AMISH 61 l60 (3J1 MO2 -tE -M Page 13 of 57 7a) - Report No. RC 2010 -21, Shawn Binns, ... Page 14 of 57 T A i �r i =k u Y" 3 Page 14 of 57 7b) - Report No. RC 2010 -22, Shawn Binns, ... TZ hap of REPORT�.,t�! Proud Heritage, Exciting Future Report No. RC2010 -22 To: Committee of the Whole Prepared By_ Shawn Binns Meeting Date: October 6 2010 Subject: Tender RC2010 -04 no Removal Parks and Facilities Motion # Roll #: R.M.S. 'File #: RECOMMENDATION(S): Requires Action X For Information Only It is recommended that: 1. Report No. RC2010 -22 be received and adopted'. 2. That contracts for Tender RC2010 -04 be awarded to the low bidders as identified in staff report RC2010 -22; 3. That the Clerk bring forward the contract agreements for ratification. 4. And further that staff review the feasibility of snow removal at selected sites using Township resources. In 2007 a three year tender was issued for snow removal at municipal parks and facilities. A subsequent, tender was issued for two years in 2008 to address newly developed parkland and a change in the contractor for the Moonstone Fire Hall. The tender contracts are now expired and due for renewal. In addition to Parks and Recreation and Community Service Facilities the Fire Halls were added to the snow removal tender. ANALYSIS: To ensure the best possible pricing for snow removal the tender was designed as a service level contract based on a fixed price per season, open to bids on all or select locations. (See Attachment #1). The Tender was advertised in the Barrie Examiner, the Orillia .Packet and Times and the Midland Mirror publications on September 11 and 12, 2010. The Tender was also made publicly available on the Township of Oro - Medonte website. Tender RC2010 -04 closed at 12:00pm on Monday September 20 and was opened at the Administration Office at 1 00pm• Recreation and Community Services October 6, 2010' Report No.,RC2010 -22 Page 1 of 6 Page 15 of 57 7b) - Report No. RC 2010 -22, Shawn Binns, The results of the Tender results are summarized as follows; Tender Results - Administratinn Centye Marking araa -and walkwaucl Company 2010/2011 2011/2012 201212013 orrr 51i'elsyrell _ .;$�. ?00. $1,3100 Daly Custom Landscaping $5,574.00 $5,741.00 $5,913.25 LB Landscaping _ $6,200.00 $6,500.00 $6,500.00 Ron Burton & Sons $6,500,00 $7,000.00 $7,500.00 CC Underground $10,097.00 $10,601,85 $11,131.94 Note: Prices exclude HST Tender Results- OPP Horseshoe Vallev (Parking area and walkwaysY Company 2010/2011, 2011/2012 2012/2013 `TIn �'Qiiarat .;$�. ?00. $1,3100 ,$ "1,300 Ott; Don Woodrow $2,275.00 $2,275.00 $2,275.00 CC Underground $7,502.00 $7,877.10 $8,270.96 Note: Prices exclude HST Tender Results - Oro- Medonte Community Centrp I Parkins nraa and waikwavcl Company 2010/2011 2011/2012 2012/2013 Crocker Conracting, X9,5 QO °{IO _ $9;5Q0 00 $9 5Q0 00? -... CC Underground $16,212.00 $17,022.60 $17,873.73 Note: Prices exclude HST Tender Results - Ruebv fire Hall IParkinf* area and walkwavcl Company 201012011 2011/2012 2012/2013 Daly Custom Landscaping $2,475.00 $2,549.25 $2,625.75 Crocker Contracting $3,500.00 $3,560.00 $3,500.00 Ron Burton & Sons $3,800.00 $3,800.00 $3,900.00 CC Underground $5,822.00 $6,113.10 $6,418.76 Note: Prices exclude HST Tender Results - Shanty Bav Fire Hall (Parking area and walkwaysl Company 2010/2011 2011/2012 2012/2013 CC Underground $4,697,00 $4,931.85 $5,178.44 Note: Prices exclude HST Recreation and Community Services October 6, 2010 Report No RC2010 -22 Page 2 of 6 Page 16 of 57 7b) - Report No. RC 2010 -22, Shawn Binns, ... Tender Results - Hawkestone Fire Hall ( Parkine area and walkwaysl Company 2010/2011 2011/2012 2012/2013 ;D� ly Ctastm Landoapmg `, r$2�975.OQ $2,97$ Daly Custom Landscaping $3,025.00 $3,115.75 $3,209.25 Ron Burton &Sons $3,800.00 $3,800.00 $3,900.00 CC Underground $4,697.00 $4,931.85 $5,178.44 Note: Prices exclude HST Tender Results - Monnstnnp Firp Hall lParkino arch and wnlinuwel Company 2010/2011 2011/2012 2012/2013 ;D� ly Ctastm Landoapmg `, r$2�975.OQ $2,97$ CC Underground $7,502.00 $7,877.10 $8,270.96 Note: Prices exclude HST Tender Results- Warminster Fire Hall fParkine and walkwavcl Company 2010/2011 2011/2012 2012/2013 ;D� ly Ctastm Landoapmg `, r$2�975.OQ $2,97$ Ron Burton & Sons $3,500.00 $3,500.00 $3,600.00 CC Underground $4,697.00 $4,931.85 $5,178.44 Note: Prices exclude HST Tender Results - Horseshoe Vallev Fire Hall 1Parkina area and wnikwnucl Company ; 2010/2011 2011/2012 2012/2013 Don Wrao+row , ; -. .- r$2�975.OQ $2,97$ X1,350 £z . Tim D'Olivat Evergreen $3,000.00 $3,000.00 $3,200.00 CC Underground $9,752.00 $10,239.60 $10,751.58 Note: Prices exclude HST Tender Results - Bawiew Memorial Park (East side Lot) Company 2010/2011 2011/2012 2012/2Q13 ki3°Lan€isa .ing 1,275. $1,30Q 0�l .: X1,350 £z . Orville Hutchinson $1,400.00 $1,500.00 $1,600,00 Morris 5helswell $1,950.00 $2,000.00 $2,100.00 Daly Custom landscaping $2,700,00 $2,781.00 $2,864.40 Ron Burton & Sons $4,500.00 $4,500.00 $4,800.00 CC Underground $5,822.00 $6,113.10 $6,418.76 Notes Prices exclude HST Recreation and Community Services October 6, 2010 Report No. RC2010 -22 Page 3 of 6 Page 17 of 57 7b) - Report No. RC 2010 -22, Shawn Binns, ... Tender Results - Shelswell Park (Parking area and walkway to pad) Company 2010/20 2011/2012 2012/2013 l B Landscaping . :;. _ ` - - '$1,275.00 - ` :- Morris Shelswell $850.00 $900.00 $050.00 Orville Hutchinson $1,400200 $1,500.00 $1,600.00 Ron Burton & Sons $3,800.00 $3,800.00 $4,000.00 £C Underground $4,697.00 $4,931.85 $5,178.44 Note: Prices exclude HS Tender Results -Sweetwater Park (Parkins area and walkwav to nad and rhPrry Traill Company 2010/2011 2011/2012 2012/2013 l B Landscaping . :;. _ ` - - '$1,275.00 - ` :- CC Underground $8,972.00 $9,420.60 $9,891.63 Note: Prices exclude HST Tender Results Lehuaru Trail iParklne area and wallnuavel Company 2010/2011 2011/2012 2012/2013 l B Landscaping . :;. _ ` - - '$1,275.00 - ` 007 Orville Hutchinson $1,400.00 Don Woodrow $1,575.00 $1,575.00 $1,575.00 $2,100.00 CC Underground Daly Custom Landscaping, $10,775.10 $11,313.86 $2,864.40 Note: Prices exclude HST Tender Results - Line 9 Boat Launch (Plot Lot) Company 2010/2011 2011/2012 2012/2013 l B Landscaping . :;. _ ` - - '$1,275.00 - ,$1 . I, 007 Orville Hutchinson $1,400.00 $1,500.00 $1,600.00 Morris Shelswell $2,000.00 $2,100.00 $2,200.00 Daly Custom Landscaping, $2,700.0,0 $2,781.00 $2,864.40 Ron Burton & Sons $4,000.00 $4,200.00 $4,200.00 CC Underground $6,442.00 $6,764.10 $7,102.31 Note: Prices excluae rls i V is recommended that the Snow Removal for the Une 9 Launch be addressed through internal forces Tender Results - Line 4 Park (Parking area and walkways) Note: Prices exclude HST Recreation and Community Services October 6, 2010 Report No. RC2010 -22 Page 4 of 6 Company 2010/2011 2011/2012 2012/2013 7"irh I)'q)JVat $1, ,00 $1,0(10 00 , 100 00`� - Don Woodrow $1,225.00 $1,225.00: $1,225.00 CC Underground $7,862:00 $8,255.10. $8,667.78 Page 18 of 57 7b) - Report No. RC 2010 -22, Shawn Binns, ... One bid submission received from John Dobson was disqualified as it was submitted on September 22, 2010 after the advertised tender closing and public opening. It is recommended that the contracts for snow removal for municipal facilities and parks be awarded to the low bidders as noted above with the exception of the Line 9 Launch which is recommended to be completed internally by Transportation and Environmental Services. Staff is currently reviewing the feasibility of completing snow removal at select locations through internal resources. A report to Council on this matter will be forthcoming. The financial breakdown for snow removal services forth ree years is as follows (Note: prices are exclusive of HST) Administration Centre $17,000 OPP Horseshoe Valley $ 3,800 Oro- Medonte Community Centre $28,500 Rugby Fire Hall $ 6,670 Shanty Bay Fire Hall $ 6,300 Hawkestone Fire Hall $ 5,220 Moonstone Fire Hall $11,500 Warminster Fire Hall $ 8,500 Horseshoe Valley Fire Hall $ 8,925 Bayview Memorial Park $ 3,925 Shelswell Park $ 2,600 Sweetwater Park $' 3,100 Lohuaru Trail $ 2,500 Line 9 Boat Launch Internal Forces Line 4 Park $ 3,100 The tender contract prices are manageable within the current base budget allocations. Purchasing By -La%A Director, Fire and I ATTACHMENTS: 1) Tenderi ion and Environmental' Services iergency Services 2010 =04 Recreation and Community Services October 6, 2010 Report No. RC2010 -22 Page 5 of 6 Page 19 of 57 7b) - Report No. RC 2010 -22, Shawn Binns, ... CONCLUSION: Tender RC2010 -04 provides the most cost effective solution for snow removal at Municipal Facilities and Parks while establishing service level standards and addressing Health and Safety. The results are similar to pricing from previous years and will not cause a variation to base budget allocations. It is recommended that the contracts for Tender RC2010 -04 be awarded to the lowest bidders as identified in report RC2010 -22. It is also recommended that staff bring forward a report reviewing the feasibility of conducting snow removal with Township resources at select sites. Respectfully submitted: Shawn Binns Richard Playfair Director, 'Recreation and Community Services Director Fire and Emergency Services SMTApproval / Comments: C.A.0. Approval I Comments: Recreation and Community Services October 6, 2010 Report No., RC2010 -22 Page 6 of 6 Page 20 of 57 7b) - Report No. RC 2010 -22, Shawn Binns, --r Tc h{p 0 Proud Heritage, Exciting Future CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE TENDER FOR FACILITIES AND PARKS SNOW REMOVAL FOR THE 2010 -2011, 2011- 2012, AND 2012 -2013 SEASONS TENDER CONTRACT# RC2010 -04 INSTRUCTIONS TO BIDDERS 1.0 Tenders Sealed Tenders marked Tender RC2010 -04 addressed to Shawn Binns, Director, Community Services 148 Line 7 South, Oro, ON will be received until 12:00pm. :Local Time on Monday September 20, 2010 2.0 Form of Tender Each tender shall contain the full name of the contractor or contractors submitting the tender and the signatures of the persons authorized to bind the corporation(s). Bids must be submitted on the tender forms provided. All items on the tender form must be completed. List of Forms Schedule A Agreement *Bidders may bid on ALL or PORTIONS of the works identified in Schedule « A,, 3.0 Scope The scope of the work, involves the supply of the necessary labour, equipment and services to complete the Snow Removal Contract RC 2010 -04 for the 2010 -2011 2011 -2012 and 2012 -2013 seasons as per the attached Instructions to Bidders, General Conditions, and Specifications as directed by the Director, Recreation and Community Services and/or the Supervisor, Parks and Facility Operations. Page 21 of 57 7b) - Report No. RC 2010 -22, Shawn Binns, ... 4.0 Severabilitv The Township may elect to undertake the work in a different way for the following Schedule(s)Schedule "A" In doing so the Township may sever a schedule or schedules and the balance of the contract including conditions and specifications shall remain intact. As such it must be clearly understood that any or all of the work outlined in the schedules may not be awarded to the successful bidder and there will be no further compensation made to the contractor. *Bidders may bid on ALL or PORTIONS of the works identified in Schedule "A' The Township reserves the right to sever the schedule and award the contract to the lowest bidder for each individual location at its sole discretion. 5.0 Examination of Site Each contractor must visit the site of the proposed work before submitting the tender and must be satisfied by personal examination as to the local conditions to be met while completing the specified work. The Contractor shall determine the difficulty of the areas to be encountered. The Contractor shall not claim at any time after submission of the tender that there was any misunderstanding of the terms and conditions of the contract relating to the site conditions. 6.0 Acceptances or Resections The Township reserves the right to reject any, or all bids, or to award the contract to other than the contractor submitting the lowest tender, as in its opinion may be for the best interest of the Township. 2 Page 22 of 57 7b) - Report No. RC 2010 -22, Shawn Binns, GENERAL CONDITIONS 1.0 Extent The Contractor shall be liable for all costs of doing the work outlined including labour, equipment and materials. 2.0 Indemnification a) The contractor shall indemnify and save harmless the Corporations their agents, directors, and employees from all actions, suits, claims, and demands whatsoever which may arise directly or indirectly by reason of a requirement of this Agreement, save and except for damage caused by the negligence of the Corporation or their employees 3.0 Insurance 3.1 The Contractor shall at his expense obtain and keep in force, during the term of this Agreement, Comprehensive General Liability Insurance satisfactory to the Corporation, and including the following: a) A limit of liability of not less than $2,000,000; b) The Corporation of the Township of Oro - Medonte be named as additional insured; c) The policy shall contain a provision for cross liability in respect of the name insured; d) Non -owned automobile insurance coverage with a limit of at least $2,000,000 including contractual non -owned coverage; e) Completed operations coverage; f) That 30 days prior notice of any alteration, cancellation or lapse in policy shall be given in writing to the Corporation; g) Owner's protective coverage; 3.2 Automobile Insurance The Contractor shall obtain and keep in force for the duration of this contract; automobile insurance under a standard Automobile Policy with limits of not less than $2,000,000 in respect to each licensed vehicle. 3.3 Proof of Insurance The Contractor shall provide, together with its executed agreement a certificate (s) of insurance or certified copy (ies) of the above referred to policies, satisfactory to the Corporation, together with proof of renewal at least (30) days prior to expiry. Provided that if a certificate is provided, all requirements as above set forth must be shown on the said certificate and notwithstanding the provision of any certificate, the Corporation may require the Contractor to provide a certified copy of the policy. 3 Page 23 of 57 7b) - Report No. RC 2010 -22, Shawn Binns, ... 4.0 Workplace Safety and Insurance Board The Contractor shall provide a Clearance Certificate from the Workplace Safety and Insurance Board. The Contractor shall ensure the certificate is valid for the duration of this contract and provide the corporation with proof of renewed certificate prior at least (30) days prior to expiry. 5.0 Legislation Applicable The Contractor shall comply with all applicable Federal and Provincial legislation and regulations, including pertinent Township by -laws. 6.0 Health and Safetv a)The Contractor shall agree to fulfill all of its obligations in compliance with the Occupational Health and Safety Act, and further agrees to take responsibility for any health and safety violation that may occur. Furthermore, if the Corporation (or any of its agents, officers directors, or employees) shall be made a party to any charge under the Occupational Health and Safety Act in relation to any violation of the said Act arising out of this agreement, the Contractor shall indemnify and save harmless the Corporation from any and all charges, tines, penalties, and costs that may be incurred or paid by the Corporation. b)The operators must be fully trained, qualified and experienced. Regulations of the Ministry of the Environment and the Ministries of Health and Labour must be complied with. If any operator is not performing satisfactorily or operating the equipment safely, to the satisfaction of The Township of Oro- Medonte, The Township of Oro- Medonte shall have the right to have the equipment and the operator removed from the job site. 7.0 Fire Protection a)The contractor shall maintain adequate fire suppression on site, portable fire extinguishers etc. to the satisfaction of the Corporation. b)AII flammable materials are to be handled, stored, and disposed of according to relevant OHSA and WHMIS regulations and in manner that which does not create a fire hazard: 8.0 Traffic 'Protection The Contractor will supply adequate and competent persons to control traffic, as required, by regulations set by provincial legislation. 9.0 Protection a) The contractor shall be responsible for any damage that may occur relative to the execution of all operations arising from this contract. Any damage done to the Township's or surrounding property must be made good to the satisfaction of the Township. If applicable, any trees, shrubs, flowerbeds, walks, drives, etc shall be properly protected. 4 Page 24 of 57 7b) - Report No. RC 2010-22, Shawn Binns, ... b) Temporary safeguards and protection shall be provided to adequately guard against injuries to the public and property around and adjacent to the areas. c) The Contractor shall assume responsibility for all liability and costs associated to repair damages to public or private property arising from tender contract RC2010-04. d) The contractor shall not leave any equipment on Township or Public property unattended at any time, unless such equipment is properly protected to the satisfaction of the Township. 10.0 Code of Conduct At all times, the employees of the contractor shall act in a civil, responsible, courteous and generally productive manner. There will be no allowances made for employees to offend or interfere or join in activities being carried on by Township staff or outside groups while they are being employed by the contractor, and such complaints, if received, will be referred to the contractor. The Township reserves the right to request that said employee be taken off the works by the contractor, and not so re-employed until satisfactory arrangements have been made to ensure that there is no repetition of the offending behaviour. 11.0 Accessibility Regulations for Contracted Services Contracted Employees, third party employees, agents and others that provide customer service on behalf of the Township of Oro-Medonte are legally responsible with the provisions outlined in Ontario Regulation 429/07 with respect to training. The Contractor shall ensure that such training includes, without limitation, a review of the purposes of the Act and requirements of the regulation, as well as instruction regarding all matters set out in the regulation. By signing the Form of Tender, the contractor has agreed to be in full compliance with this regulation. Additionally the Contractor will review and acknowledge the Township Of Oro-Medonte policy for Accessible Customer Service. 12.0 Tender Deposit A certified cheque made payable to the Township of Oro-Medonte for 10% of the total annual tender price or optional to the tender deposit, a bidder may provide an irrevocable certified Letter of Credit/Performance Bond for 10% of the annual tender price. The Cheque or Letter of Credit / Performance Bond of unsuccessful bidders will be returned within fourteen (14) days of Tender opening. The Cheque or Letter of Credit/Performance Bond of the successful bidder will be retained until the Municipality's acceptance of the work. 13.0 Add/Delete Area The Township reserves deems necessary. the right to add or delete areas from time to time as it Page 25 of 57 7b) - Report No. RC 2010 -22, Shawn Binns, ... 14.0 Bid Disqualification Tenders may be rejected for any of the following reasons: a) Bids received after the closing date; b) Bids received on other than the tender form supplied; c) Bids not complete in ink or by typewriter; d) Incomplete bids (all items not bid); e) Qualified or conditional bids; f) Bids not properly signed and sealed. *Each Bidder MUST complete the "Agreement" portion of the Tender as part of submission 15.0 Termination If, at the sole discretion of the Township there is a breach by the Contractor of any of the terms contained herein, The Township shall have the right to terminate the contract upon (15) days notice to the Contractor. The Township also reserves the right to terminate this contract at any time at its sole discretion upon (30) days notice to the contractor. Upon termination of the contract as aforesaid, the balance of the contract shall be forfeited. Where the Agreement is terminated in accordance with the foregoing, the Township, shall be deemed free to enter into an Agreement with any other firms for the requirements called for in this Proposal. 16.0 Payment The successful contractor shall submit monthly invoices accompanied by activity logs outlining the dates, times, conditions and works undertaken, referencing accounting codes provided` by the Township. Payment shall be made 'within 30 days from the time of the receipt of the invoice and activity log. Page 26 of 57 7b) - Report No. RC 2010 -22, Shawn Binns, ... SPECIFICATIONS for Contract RC2010 -04 SCHEDULE "A 1. a) FACILITIES - Snowfall, which has accumulated to two (2) inches or more in the parking and driveway areas and two (2) inches or more on all sidewalk areas, which include the front, side and back sidewalk areas and doors of all facilities, must be cleared by 7.00 a.m., seven (7) days a week. Sidewalk areas, where applicable, must be cleared by hand or snow blower. All sidewalk areas and entranceways must be salted, as required. b) PARKS - Snowfall, which has accumulated to two (2) inches or more in the parking and driveway areas for all locations and two (2) inches or more on the pathways must be removed by l pm seven (7) days a week. Line 9 Boat Launch and Memorial Park must be cleared by 7:00am. 2. In the event that snow builds up excessively in areas where piled, the successful contractor will be required to remove it at his own expense. All banks at the entrance to areas to be cleared, must be kept at a height so as not to obstruct view of traffic using main roads or entranceways. 3. The period of the contract shall be generally from November 1 to April 15"' of each season. 4. A list of equipment used for snow removal must be attached and submitted with completed tender, 7 Page 27 of 57 7b) - Report No. RC 2010 -22, Shawn Binns, ... CONTRACT NO. RC2010 -04 PARKS AND FACILITY SNOW REMOVAL G.S.T. NO. Me the undersigned, have carefully examined the locality of the site of the proposed works, hereby agree to furnish all labour, materials, equipment and services necessary to complete the work for the 2010-2011, 20112012, and 2012 -2013 Seasons, in accordance with the attached Instructions to Bidders, General Conditions and Specifications for the Prices outlined in Form of Tender and Schedule "A" Signed at the of County of this day of in the , 2010. Signature of Contractor or Signature of the Corporation Witnesses and Position Held Seal of Corporation Name and Telephone No. of Person To be Contacted Page 28 of 57 7b) - Report No. RC 2010 -22, Shawn Binns, ... AGREEMENT - TOWNSHIP OF ORO- MEDONTE This Agreement made, in duplicate, this day of BETWEEN of the in the District or County of and the Province of Ontario; Hereinafter called the "Contractor" THE PARTY OF THE FIRST PART -and 2010. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Hereinafter called the "Municipality" THE PARTY OF THE SECOND PART WITNESSETH that the Party of the First Part, for and in consideration of the payment or payments specified in the tender for this wort, hereby agrees to furnish all necessary machinery, tools, equipment, supplies, labour and other means of construction, and to the satisfaction of the Public Works Superintendent or his Representative, to do all the work as specified and to complete such works in strict accordance with the plans, specifications and tender thereof, which are identified and acknowledged in the schedule of provisions, plans and specifications and conditions attached to the tender, and all of which are to be read herewith and form part of this present Agreement as fully and completely to all intents and purposes as though all the stipulations hereof have been embodied herein. 9 Page 29 of 57 7b) - Report No. RC 2010 -22, Shawn Binns, ... The Contractor further agrees that he will deliver the whole of the works, completed in accordance with this Agreement in a timely manner, of each year. The Contractor agrees that such monies may be deducted from any monies due the Contractor on any account whatsoever: IN CONSIDERATION WHEREOF said Party of the Second Part agrees to pay to the Contractor for all work performed, the fixed price on the tender. This Agreement shall ensure to the benefit of and be binding upon the heirs, executors, administrators and assigns of the parties hereto. IN WITNESSES WHEREOF the Contractor and the Township of Oro- Medonte have hereunto signed their names and set their seals on the day first above written. Signature of Contractor, or Signature of the Clerk Signature of the Mayor with Seal Signature of Corporation Seal of Corporation I io Page 30 of 57 7b) - Report No. RC 2010 -22, Shawn Binns, SCHEDULER . QACIUTYM1t¢RK �DPRESS- Contact ' GontraQt �Prtoe 28]0!207 �1t -2814 2812,:5813 :: FACILITIES Oro- MeiJante -- _ 148 Line 7 South Admin, Centre 2 O.P.P Horseshoe 3337 Line 4North - Valley 3 Oro- Medome 71 tine 4 North Community Centre 4 Rugby Firs Hell 1904 Old Barrie Road E. 5 Shanty Bay Fire 1958 Ridge Road W Nall 6 - Hawkestone Fire 375 71th Una South Hall 7 Moonstone Fire 5668 Line 7 North Hall. 6 Warminster Fire 1911 Warminster Sideroad Hall 9 Horseshoe 3375 Line Valley Fire Hall PARKS 7 Bayview .687 Lakeshore Road East . Memorial Park East Parking Lot and Entrance on! 2 Shelswell Park 718 Lakeshore Road West Parking Lot and Pathway to Rink 3 Sweetwater Park 3353 Line 6 North Parking Lot, - Pathway to Rink and Cherry Trail 4: LehuaN Trail 3329 Line 4 North Parking lot and pathway to Ian Beard 5 Line 9 Boat - Line 9 at Lakeshore (Lake Launch Parking Simcce) Lot: 5 Line 4 Park 3387 Line 4-North: Parking Lot and Pathway to Rink Page 31 of 57 SUBTOTAL HST TOTAL Page 31 of 57 7c) - Report No. RC2010 -23, Shawn Binns, D... Tvumsht of REPORT Proud Heritage, Exciting Future Report No. RC2010 -23 To: Committee of the Whole Prepared By: Justin Hodgkinson Meeting Date: October 6 th , 2010 Subject: Recreation Programming for Keen -agers Motion # Roll #: RM:S; File # RECOMMENDATION(S): Requires Action For Information Only❑X It is recommended that Report No. RC2010 -23 be received The Strategic Facility Plan outlined age specific population projections within the Township. The age profile of Oro - Medonte residents is different from Ontario as a whole and the County of Simcoe. Although the 65+ age group was similar in percentage to both the province and the County in 2006, the percentages for the age 45 -54 and 55 -64 groups were considerable larger in the Township than either the province or the County (17% and 25% larger respectively for the two age groups). In 2006, the 55+ age group represented over one quarter of the total population. This demographic shift is expected to continue to increase over the next 25 years with the empty nester adults (age 55 -64) projected to grow by 34% and the older adult population (65 +) is projected to grow by 224 %. Over this time period there will be a very large increase in demand for all of the activities that this generation (now 44 -63) will desire. As a result, over the next 20 years demand is expected to increase 2 to 3 fold for the types of leisure pursuits that will interests the future generation of older adults. In response to the immanent demographic shift in the municipality, the township should be proactive in the recreation and leisure services offered to residents in this cohort. As a result, the Recreation and Community Services Department has taken steps to develop a strategy to better sense this changing demographic ANALYSIS: The Strategy has two separate approaches: 1.) Through community meetings, with the intent of getting feedback on specific ideas from residents as well as encouraging community development. 2.)' The delivery of demographic specific programs the Recreation and Community Services October 6, 2010 Report No. RC2010 -23 Page 1 of 3 Page 32 of 57 7c) - Report No. RC2010 -23, Shawn Binns, D... Recreation and Community Services has initiated this fall with the enhanced recreation guide and age specific sections. 1. Community Meetings The Recreation and Community Services Department held a series of meetings to establish the interests of communities geographically dispersed throughout the Township. Three meetings were held at three locations, Hawkestone 'Community Hall ( Hawkestone), The Ian Beard Centre (Horseshoe Valley) and Eady Station Hall (Eady). The findings were as diverse as the communities themselves, with each location . wanting differing, but equally important, recreation and leisure opportunities. In Hawkestone the consensus from this community was that they would like to see a drop in centre where they can participate; in programs at their leisure. There was heavy emphasis on social interaction and an opportunity to meet new people. The programs of interest were predominantly special interest activities. In Horseshoe Valley there was some interest in drop in programs, with emphasis on sports and active programs. The group also suggested a kickoff event to generate interest in the program. At the Eady meetings the interests differed from the other two in the sense that they did not want a club or drop in programs and would like registered programs offered through the hall. 2. Brochure Programs In addition, the Recreation and Community Services Department will continue to enhance the older adult programs being offered and look to expand accross the township. Ideas for special interest programs expressed at the community meetings will be incorporated into the development of the winter recreation brochure, which will build on the enhanced "Keen -ager" section of the guide introduced in the fall issue. This will augment the success the department has already achieved though some of the new programs offered this fall such as the Walking Clubs and Seniors Line Dancing classes. Moving forward the Recreation and Community Services Department is planning to launch a pilot project of a drop in centre and the formation of a "Keen -agers Club" and use the Hawkestone Hall. The program would consist of 2 components, a drop in /club atmosphere with resources available for use on site. This would allow for resources to be used fully and with little supervision required. Individuals could access the space during down times at the facility and take advantage of the program when it is convenient to them. The second component would be the facilitation of programs and seminars. This would include instructed ,programs such as fitness, computer education, and music as well as guest speakers /workshops on health and wellness and food and nutrition. These services would need to be scheduled more rigidly due to the fact that they would be dependent on a speaker or instructor. That being said, we would still aim to offer the programming during down times at the facility to accommodate the schedule of the participants and make better use of the space during downtimes. The municipality's role with the project would evolve as the program develops with the end goal being a transition of the programming and implementation being handed over to a community group. The individual's participation in the program would be actively recruited to participate in the planning and sit as committee members. Recreation and Community Services October 6, 2010 Report No. R02010 -23 Page 2 of 3 Page 33 of 57 7c) - Report No. RC2010 -23, Shawn Binns, D... BENEFITS: There are clear benefits to offering ;programming of this nature; it would promote local, community programs that are accessible to residents with mobility /transportation issues, with physical activities through sport and recreation. By engaging the population in programs that promote healthy and active living we would improve their health and quality of life. The participants would experience better health and wellbeing which ties in to mental health and stress relief, as a form of prevention. There is also the injury prevention piece, by building strength and agility individuals are less likely to suffer fall injuries. There would also be social benefits to the community, by providing a venue for "keen - agers" to socialize and interact with peers. The opportunity to interact with the community may be enough to encourage many to get involved. This has a profound' benefit in improving self esteem and connecting individuals to the community itself'. The program would also promote community engagement and integration of this segment of the population. The group could be consulted and partnered with on future project and special' events and provide a valuable resource with their unique perspective. SUSTAINABILITY: In the short term we would launch the program as a pilot project out of the community hall. The program will be cost neutral and would utilize resources available in the community. Upon its commencement we would evaluate the project and from those findings determine how to improve the program. Building on the success of the project we would look to expand to other areas in the municipality to bring the services to as many residents in the township as possible. In order to accomplish this, we would involve the community and create a committee to take over program planning and implementation and work closely with that group to make sure there is a smooth transition. The intent of the Recreation and Community Services Department would be to continue to be involved in the program but take a facilitation role and enable the group to continue offering programs through support and guidance. Respectfully submitted: 1 1' 4 � # L ustin Hodgkinson Community Recreation Coordinator SMT Approval / Comments: C.A.O. Approval I Comments: Recreation and Community Services October 6, 2010 Report No. RC2010 -23 Page 3 of 3 Page 34 of 57 10a) - Minutes of Lake Simcoe Region Conse... Lake gi on Simcoe Region BOARD OF DIRECTORS' MEETING NO. BOD -07 -10 R r= nutl,eNtay Friday, July 23 d 2010 120 Bayview Parkway (Boardroom) NEWMARKET, ON MINUTES Board Members Present Councillor V. Hackson, Chair Councillor S. Agnew Mr. E. Bull Councillor G. Campbell Councillor B. Drew, Vice -Chair Councillor K. Ferdinands Regional Councillor J. Grant Mayor R. Grossi Regional Councillor H. Herrema Councillor B. Huson Regional Councillor J. Taylor Councillor J. McCallum Councillor J. O'Donnell Councillor J. Rupke Mayor J. Young Regrets: Councillor E. MacEachern Councillor A. Nuttall Deputy Mayor G. Wauchope Mayor R. Stevens Staff Present D. G. Wood, Chief Administrative Officer R. Jarrett, General Manager, Communications & Education B. Kemp, General Manager, Conservation Lands J. Lee, General Manager, Corporate & Financial Services M. Walters, General Manager, Watershed Management R. Baldwin, Director, Planning & Development Services B. Booth, Manager, Planning, Regulations & Enforcement D. Williams, Manager, Educational Services S. Kramer, Outdoor Environmental Educator G. Casey, Coordinator, BOD /CAO, Projects & Services Guests: J. Crowell, Neighbourhood Network T. Taylor, Neighbourhood Network F.J. Galloway, FJ Galloway Associates Inc. L. Dollin, Chair, Source Protection Committee D. Nason, Peat Farmers of Ontario P. Comartin, Peat Farmers of Ontario G. Eng, Peat Farmers of Ontario DECLARATION OF PECUNIARY INTEREST None noted for the record of this meeting. APPROVAL OF THE AGENDA Moved by: J. Grant Seconded by: B. Drew BOD- 104 -10 RESOLVED THAT the content of the Agenda for the July 23` 2010, meeting of the Board of Directors be approved as amended to include the Tabled Item Revised Staff Report No. 47- 10 -BOD, and moving forward Item X —10 Staff Report No. 48- 10 -BOD to Item IV(d). CARRIED Page 35 of 57 10a) - Minutes of Lake Simcoe Region Conse... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -07 -10 July 23` 2010— Minutes Page 2 of 9 III. ADOPTION OF THE MINUTES (a) Board of Directors Moved by: E. Bull Seconded by: J. Taylor BOD- 105 -10 RESOLVED THAT the minutes of the Board of Directors Meeting No. BOD -06 -10 held on June 25 2010, be approved as printed and circulated. CARRIED (b) Conservation Ontario Council Moved by: B. Drew Seconded by: J. Rupke BOD- 106 -10 RESOLVED THAT the minutes of Conservation Ontario Council held on June 28 2010, be received for information. CARRIED IV. ANNOUNCEMENTS Introduction of New Staff The General Manager, Watershed Management introduced Theresa Vien, Administrative Assistant — Watershed Management, who started with the LSRCA on June 28 2010. V. PRESENTATIONS (a) Scanlon Creek Bark Park Brian Kemp, General Manager, Conservation Lands, shared some photos and information related to the Scanlon Creek Bark Park which officially opened at the Scanlon Creek Conservation Area on July 10 2010. This Park was made possible and funded 100% through donations and sponsorships from various partners as well as the dedication of staff and volunteers. A photo collage was presented to Brenda Winter, LSRCA who was instrumental in securing the donations and getting this project "off the ground "; Cheryl Taylor, Lake Simcoe Conservation Foundation a partner in this initiative; and Councillor John McCallum, Bradford West Gwillimbury. John Brown, LSRCA, could not be at the meeting Page 36 of 57 10a) - Minutes of Lake Simcoe Region Conse... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -07 -10 July 23 d , 2010— Minutes Page 3 of 9 however he is credited with the leading the work on getting the Bark Park completed for the enjoyment of all dogs! Councillor McCallum indicated that the Park appears to be a great success based on the media attention received and the complimentary letters to the editor in the local paper. Councillor McCallum extended congratulations to all those involved for a job well done and further advised that the Scanlon Creek Bark Park will be the model used for future off leash parks. (b) Neighbourhood Network Mr. John Crowell and Mr. Tom Taylor, attended the Board Meeting on behalf of Neighbourhood Network in order to share the details related to the success of a tree planting event that took place in April 23, 2010 and to thank Authority staff for their involvement in making this a very successful day. Authority staff met with representatives from Neighbourhood Network and assisted with the coordination of this event. The success is also attributed to the involvement of local community schools which resulted in 900 trees being planted that day. The Board was advised that this will become an annual event every April; the goal in 2011 is to plant 1,500 trees. (c) Scanlon Creek Outdoor Education Program Strategic Marketing Plan The Board dealt with and approved Staff Report No. 41- 10 -BOD regarding the Strategic Marketing Plan developed for the Scanlon Creek Outdoor Education Program including a copy of the Executive Summary. The Board received a presentation from Mr. Fred Galloway of F.J. Galloway Associates Inc. which provided an overview of the results of this report. Moved by: G. Campbell Seconded by: B. Drew BOD- 107 -10 RESOLVED THAT Staff Report 41- 10 -BOD regarding the Scanlon Creek Outdoor Education Program Strategic Marketing Plan as prepared by F.J. Galloway Associates Inc. and the related presentation by Mr. Fred Galloway be received for information; and FURTHER THAT staff finalize recommendations for the strategic direction of education programming at Scanlon Creek for Board of Directors consideration in February /March 2011. CARRIED Page 37 of 57 10a) - Minutes of Lake Simcoe Region Conse... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -07 -10 July 23` 2010— Minutes Page 4 of 9 (d) Peat Farmers of Ontario - Update This item, listed at X (10) in the agenda, was brought forward. The Board dealt with and approved Staff Report No. 48- 10 -BOD regarding the discussion document provided by the Peat Farmers of Ontario. The CAO provided an overview of this document and requested direction from the Board on how best to proceed. The Board directed staff to seek an legal opinion from the Ministry of Natural Resources in relation to the Crown Land Patent Grants and how they impact /relate to the Ontario Regulation 179/06 and peat farming activities. Staff will provide a report to the Board once this opinion is received. Moved by: J. Rupke Seconded by: J. McCallum BOD- 108 -10 RESOLVED THAT Staff Report No. 48- 10 -BOD regarding the Discussion Document provided by the Peat Farmers of Ontario (June 14, 2010) be received; and FURTHER THAT staff obtain information regarding the Crown Land Patent Grants related to peat operations within the watershed and request a legal opinion from the Ministry of Natural Resources in this regard. CARRIED (e) Source Water Protection The Board dealt with Staff Report No. 42- 10 -BOD and received a presentation from the Director, Source Protection Planning in relation to the program and the process for the completion and submission of the Technical Assessment Reports. The Board was reminded that an extension was sought from the Province in regard to the timeline for the submission of this final report and the Province has approved a submission date of December 17 2010 with no further extension permitted. The Director reviewed the process for the completion and submission of the Assessment Reports as mandated by the Clean Water Act (included within the Staff Report). The Board will be provided with a copy of the documents being distributed to landowners and, if required, a special meeting of the Board will be held in August to review such documents. Page 38 of 57 10a) - Minutes of Lake Simcoe Region Conse... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -07 -10 July 23 2010 — Minutes Page 5 of 9 Moved by: J. Young Seconded by: K. Ferdinands BOD- 109 -10 RESOLVED THAT Staff Report 42- 10 -BOD regarding completion and submission of Assessment Reports to the Ministry of the Environment be received for information. CARRIED (f) Water Reuse — Feasibility Study The General Manager, Watershed Science, provided a presentation related to the Water Reuse Feasibility Study which was undertaken. Water reuse involved the reclamation or reuse of treated wastewater from sewage treatment plants for permitted uses. Conclusions from the study indicate that water reuse represents an opportunity to: ➢ Reduce phosphorus loading to Lake Simcoe; ➢ Reduce the stress on drinking water supplies; ➢ Provide a cost effective alternative solution to conventional waste water treatment. Municipalities are encouraged to evaluate water reuse opportunities as part of their servicing option for wastewater treatment now and into the future. Moved by: B. Huson Seconded by: H. Herrema BOD- 110 -10 RESOLVED THAT the presentation provided by the General Manager, Watershed Management, regarding the Water Reuse and Recycle initiative be received for information. CARRIED VI. HEARINGS There were no Hearings scheduled for this meeting. VII. DEPUTATIONS There were no Deputations scheduled for this meeting. VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 5, 6 and 9 were identified for separate discussion. Page 39 of 57 10a) - Minutes of Lake Simcoe Region Conse... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -07 -10 July 23` 2010 — Minutes Page 6 of 9 IX. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: E. Bull Seconded by: B. Drew BOD- 111 -10 RESOLVED THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board and staff be authorized to take all necessary action required to give effect to same. CARRIED 1. Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation 179/06 BOD- 112 -10 RESOLVED THAT applications under Section 28 of the Conservation Authorities Act and Ontario Regulation 179/06 be received for information. 2. Correspondence BOD- 113 -10 RESOLVED THAT the correspondence listed in the July 23 2010 meeting agenda be received. 3. Monthly Communications Update BOD- 114 -10 RESOLVED THAT the Monthly Communications Update — Summary, for the period June 1 to 30, 2010, be received for information. 4. Chair's Activity Report BOD- 115 -10 RESOLVED THAT Chair's Report No. 03 -10- Chair, which provides an overview of the Chair's activities for the period April 1 to June 30 th , 2010, be received. 7. 2009 —Conservation Ontario Annual Statistical Survey BOD- 116 -10 RESOLVED THAT Staff Report 45- 10 -BOD regarding the LSRCA's submission in response to Conservation Ontario's Annual Statistical Survey be received. Page 40 of 57 10a) - Minutes of Lake Simcoe Region Conse... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -07 -10 July 23` 2010— Minutes Page 7 of 9 8. Planning & Development BOD- 117 -10 RESOLVED THAT Staff Report 46- 10 -BOD regarding the monitoring of planning and development applications for the period January 1 to June 30, 2010 be received for information. 11. Lake Simcoe Protection Plan — Update BOD- 118 -10 RESOLVED THAT Staff Report 49- 10 -BOD regarding the update related to the Lake Simcoe Protection Plan be received. 12. International Riverprize - Twinning Partnership BOD- 119 -10 RESOLVED THAT Staff Report No. 50- 10 -BOD be received; and FURTHER THAT staff be authorized to develop a draft Twinning Partner Business Plan for review and approval by the Authority's Twinning Project Committee. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION S. Budget Status Update The Board dealt with and approved Staff Report No. 43- 10 -BOD which provided an update on the Authority's budget for the six month period ending June 30 2010. Staff advised they continue to monitor the Authority's expenditures in line with the 2010 budget and that a detailed report related to the budget status will be presented at the September meeting. Moved by: B. Drew Seconded by: J. Rupke BOD- 120 -10 RESOLVED THAT Staff Report No. 43- 10 -BOD regarding the Authority Budget Status for the six month period ending June 30, 2010, be received. CARRIED 6. Annual Conservation Awards - Update The Board dealt with and approved Staff Report No. 44- 10 -BOD regarding the Authority's 2010 Conservation Awards. This included approval that the event will be held on October 6 2010 at Madsen's Greenhouse in Newmarket. The Administrative Committee will be reviewing the nominations at their meeting on August 11 2010, and will subsequently be making recommendations to the Board for approval via the meeting minutes which will be emailed for comment /approval following this meeting. Page 41 of 57 10a) - Minutes of Lake Simcoe Region Conse... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -07 -10 July 23 2010— Minutes Page 8 of 9 Moved by: S. Agnew Seconded by: B. Huson BOD- 121 -10 RESOLVED THAT Staff Report 44- 10 -BOD regarding the revised date of the 2010 Conservation Awards be received; and THAT the Board of Directors approve October 6, 2010 as the date for the 2010 Conservation Awards; and FURTHER THAT the Board approve the proposed process regarding the selection and approval of the Conservation Award recipients. CARRIED 7. Innisfil Hydrology Study Staff Report No. 47- 10 -BOD regarding the results of the Request for Proposal was revised and emailed to the Board, as well as tabled at the meeting. The revised Staff Report included the results of the submissions received in response to the Request for Proposals to complete the Innisfil Hydrology Study. The Board dealt with and approved Revised Staff Report No. 47- 10 -BOD awarding this contract to URS Canada Inc. Moved by: J. McCallum Seconded by: J. O'Donnell BOD- 122 -10 RESOLVED THAT Revised Staff Report 47- 10 -BOD regarding the Request for Proposal issued to complete the Innisfil Hydrology Study be received for information; and THAT an Agreement be entered into between URS Canada Inc. and the Lake Simcoe Region Conservation Authority for the completion of the Innisfil Hydrology Study; and FURTHER THAT subject to commitment from the City of Barrie to provide the necessary funding, the Agreement include requirements to complete the provisional items as itemized in the Request for Proposal. CARRIED XI. CLOSED SESSION Moved by: J. Rupke Seconded by: B. Drew BOD- 123 -10 RESOLVED THAT the Authority's Board of Directors move to Closed Session to deal with confidential legal matters; and FURTHER THAT the LSRCA's Executive Management Team, and Coordinator, Board /CAO remain in the meeting during the Closed Session Discussion. Page 42 of 57 10a) - Minutes of Lake Simcoe Region Conse... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -07 -10 July 23 2010— Minutes Page 9 of 9 Moved by: J. Rupke Seconded by: J. O. Donnell BOD- 124 -10 RESOLVED THAT the Authority's Board of Directors rise from Closed Session. (a) Legal Status Activity Update 1311 XIII Moved by: J. Taylor Seconded by: J. O'Donnell BOD- 125 -10 RESOLVED THAT Confidential Staff Report No. S1- 10 -BOD regarding the Legal Services Status Report for the six month period ending June 30 1h , 2010, be received for information. CARRIED OTHER BUSINESS (a) Beaver River Wetland Conservation Area Management Plan Regional Councillor John Grant extended thanks to the Board of Directors for their support with the approval of the Beaver River Wetland Conservation Area Management Plan which was presented at the June Board meeting, which he was unable to attend. R/C Grant advised that he had the honour of Chairing this Committee and thanked all the Committee Members, in particular Authority staff, for their continued dedication and guidance in developing this Plan. The approval of this Plan is a positive step forward in protecting the Beaver River Wetland, a valuable asset in the Lake Simcoe watershed. ADJOURN Meeting adjourned at 11:40 p.m. on a motion by R. Grossi. Original signed by: Original signed by: Councillor V. Hackson Chair D. Gayle Wood, cmm III Chief Administrative Officer Page 43 of 57 10a) - Minutes of Lake Simcoe Region Conse... Announcements: Celebrating Watershed Heroes — LSRCA 2010 Conservation Awards • Reminder that the LSRCA's Annual Conservation Awards will be held on Wednesday, October 6 2010 at Madsen's Greenhouse in Newmarket. The event will begin with refreshments at 6:00 p.m. with the Awards Ceremony beginning at 7:00 p.m. • Members are encouraged to attend to be part of the celebration and assist with presenting awards to our Watershed Heroes. Presentations: Phosphorus Loading Estimates • This presentation is deferred to the November Board meeting. Staff Reports Budget Status Report - Update • The Board received and approved Staff Report No. 43- 10 -BOD regarding the status of the Authority's budget for the period ending August 31, 2010. • Staff advised that they continue to track expenditures and will provide an updated report on the Authority's budget position at their November 2010 meeting. Completion Application Checklist — Plan Review and Permitting • The Board dealt with and approved Staff Report No. 56- 10 -BOD regarding the implementation of a "checklist" to assist staff in achieving the LSRCA's Service Delivery Guidelines and to ensure the LSRCA is in conformity with the 'Policies and Procedures for Conservation Authority Plan Review and Permitting Activities" as prepared by the provincially established Conservation Authorities Liaison Committee (CALC). • Staff advised that this checklist is to be used for applications submitted under Ontario Regulation 179/06, which was made under the Conservation Authorities Act. In accordance with the 'Policies and Procedures for Conservation Authority Plan Review and Permitting Activities', conservation authorities are now required to confirm in writing, within 21 days of the receipt of an application if it is complete or incomplete, and to identify if any additional information is required. Lake Simcoe Region Conservation Authority 120 Bayview Parkway • Newmarket, ON • L3Y 2B6 • 905- 895 -1281 • www.lsrca.on.ca Page 44 of 57 10a) - Minutes of Lake Simcoe Region Conse... Board of Directors— Meeting Highlights September 24 2010 Page 2 of 2 • Staff further advised that pre - consultation is encouraged for all applicants to determine the information which needs to be submitted as part of an application. The level of detail required for each application will depend upon the natural hazards which are associated with the property as well as the scale and nature of the development which is proposed. • Staff will ensure messaging is clear in relation to the information required for each individual application and will append the "Service Delivery Guidelines" document to the checklist. Other Business LSRCA Board Meeting - October • Chair Hackson reminded the Board that the October meeting is cancelled as a result of the municipal elections. • The Members are further reminded that their term with the LSRCA's Board continues until the Annual General meeting which will be held in January 2011. • The next meeting is scheduled for November 26 th , 2010. Pristine Power —York Energy • Councillor Rupke commended the Authority for continuing to work with staff on the Pristine Power /York Energy file and recognized the protocol that has been established to ensure timely updates are provided between the LSRCA and King Township. Lake Simcoe Region Conservation Authority 120 Bayview Parkway • Newmarket, ON • L3Y 2B6 • 905- 895 -1281 • www.lsrca.on.ca Page 45 of 57 10b) - Minutes of Nottawasaga Valley Conse... NOTTAWASAGA VALLEY CONSERVATION AUTHORITY BOARD OF DIRECTORS MEETING 07/10 27 August, 2010 Tiffin Centre for Conservation —John L. Jose Environmental Learning Centre MINUTES PRESENT: Chair: Walter Benotto Town of Shelburne Vice Chair: Gord Montgomery Township of Mulmur MEMBERS: Rick Archdekin Town of Wasa a Beach Mary Brett Town of Ad'ala- Tosorontio Orville Brown Township of Clearview Chris Carrier Town of Collin wood Reg Cowan Township of S rin water Terry Dowdall Township of Essa Tom Elliott Township of S rin water Ralph Hough Township of Oro - Medonte John McKean Town of the Blue Mountains Rick Milne Town of New Tecumseth Brian Mullin Municipality of the Grey Highlands Fred Nix Town of Mono Gerald Poisson City of Barrie Ron Simpson Town of Bradford West Gwillimbu Joan Sutherland Town of New Tecumseth Bill Van Berkel Town of Innisfil REGRETS: Daniel Davidson Town of Innisfil Debbie Fawcett Township of Melancthon Sonny Foley Town of Collingwood Ron Henderson Township of Essa Harry Hughes Township of Oro - Medonte Cal Patterson Town of Wasaga Beach Gerald Poisson City of Barrie Robert Walker Township of Clearview Barry Ward City of Barrie Percy Way Township of Amaranth STAFF PRESENT: Wayne Wilson. CAO /Secretary- Treasurer Susan Richards, Manager of Administration and Human Resources Byron Wesson, Director of Land Operations and Stewardship Services Fred Dobbs, Manager of Stewardship Services Chris Hibberd, Director of Planning RECORDER: Laurie Barron, Executive Assistant Page 46 of 57 10b) - Minutes of Nottawasaga Valley Conse... BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 07 -10 27 August, 2010 Page 2 of 5 1. CALL TO ORDER Chair Benotto called the meeting to order at 9:30 a.m. 2. MOTION TO ADOPT AGENDA RES. #1 MOVED BY: Bill Van Berkel SECONDED BY: Ron Simpson RESOLVED THAT: The Agenda for Board of Directors meeting 07/10 dated 27 August, 2010 be adopted. Carried; 3. PECUNIARY INTEREST DECLARATION None declared. 4. NVCA STAFF SERVICE RECOGNITION The following NVCA were recognized for their years of service with the NVCA: 5 years of service Laurie Barron, Executive Assistant Corporate Services Brian Smith, Water Resources Technologist 15 years of service Rick Grillmayer, Forestry Program Coordinator 5. MINUTES 5.1 Minutes of the Board of Directors Meeting 06/10 dated 11 June, 2010. RES. #2 MOVED BY: Bill Van Berkel SECONDED BY: Ron Simpson RESOLVED THAT: the Minutes of the Board of Directors Meeting 06/10 dated 11 June, 2010 be approved. Carried; 5.2 Minutes of the Executive Committee Meeting 09110, dated 25 June, 2010 RES. #3 MOVED BY: Fred Nix SECONDED BY: Rick Archdekin RESOLVED THAT: the Minutes of the Executive Committee Meeting 09/10 dated 25 June, 2010 be received. Carried; 6. BUSINESS ARISING FROM MINUTES None noted 7. REPORT OF THE DIRECTOR OF PLANNING 7.1 Permits for Ratification for the period June 2/10 to August 17/10 RES.#4 MOVED BY: Terry Dowdall SECONDED BY: Gord Montgomery RESOLVED THAT: the Permits /Approvals issued by staff for the period June 2/10 to August 17/10 be approved. Carried; Page 47 of 57 10b) - Minutes of Nottawasaga Valley Conse... BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 07 -10 27 August, 2010 Page 3 of 5 8. REPORT OF THE MANAGER OF ADMINISTRATION AND HUMAN RESOURCES 8.1 Communications Report for the months of June and July, 2010. RES. #5 MOVED BY: Rick Archdekin SECONDED BY: Terry Dowdall RESOLVED THAT: the Communications report for the months of June and July, 2010 be received. Carried; 8.2 Bill 168, an amendment to the Occupational Health and Safety Act re: amendment that requires employers to provide worker protection from violence and harassment in the workplace. RES. #6 MOVED BY: Orville Brown SECONDED BY: Brian Mullin RESOLVED THAT: The information report of the Manager of Administration and Human Resources regarding an amendment to Bill 168, worker protection from violence and harassment in the workplace be received. Carried; 9. REPORT OF THE CAO /SECRETARY TREASURER 9.1 Financial Report - Statement of Operations Summary for the Period ending 31 July, 2010 RES. #7 MOVED BY: Brain Mullin SECONDED BY: Orville Brown RESOLVED THAT: the Statement of Operations Summary for the Period ending 31 July, 2010 be received. Carried; 9.2 Canadian Water Strategy - 2010 Fresh Water Summit RES. #8 MOVED BY: John McKean SECONDED BY: Rick Milne WHEREAS: The NVCA has received a request to endorse a recommendation arising from the 2010 Freshwater Summit requesting the provincial government to adopt a Charter of Water Rights and Responsibilities; and, WHEREAS: The NVCA's vision /mission of managing water in a sustainable manner on a systems (watershed) approach is consistent with this request; therefore, BE IT RESOLVED: That the Board of Director endorse the NVCA's support of this initiative and the parties be so advised. Unanimously Carried; 10. PRESENTATION NVCA Stewardship Services Program Update Fred Dobbs, Manager of Stewardship Services provided an update on stewardship programs completed to date. The Manager noted the criteria for selecting projects and the intent to provide an equitable distribution of stewardship services to all 18 member municipalities. The programs include Forestry, Healthy Waters, and the Nottawasaga Watershed Improvement Program (N -WIP). Through partnerships, Stewardship Services have completed many projects throughout the watershed. These projects included; the South Simcoe Streams Network program, Bear Creek Footbridge crossing project, dam /head pond removal projects and a provincially funded program studying Sturgeon Species as at Risk. Page 48 of 57 10b) - Minutes of Nottawasaga Valley Conse... BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 07 -10 27 August, 2010 Page 4 of 5 Governance not in her terms of reference. If left in final report, misleading to the public Note that the CAO has been mandated to come back with a report There is a caveat for the board members to come back to the executive To be directed by the board How do we solve this problem of more staff needed Answer 5 questions posed, 11. NEW BUSINESS None Noted 12. NOTICE OF MOTION None presented 13. CORRESPONDENCE (a) Conservation Ontario report dated June 7/10 re: The Interagency Drainage Act and Regulations Team (DART) progress. Drafting of a best management protocol. (b) Conservation Ontario report dated June 10/10 re: Conservation Ontario representatives to the Conservation Authority Liaison Committee (CALC). (c) Letter to Ms. Leesa Turnbull dated June 14/10 from NVCA CAO /Secretary- Treasurer Wayne Wilson re: Notice of Decision, Hearing regarding Pt. Lot 21, Concession 1, 305 Mill Street, Angus, Township of Essa. (d) Toronto Region Conservation letter to Conservation Ontario dated June 15/10 re: Climate Change mitigation and carbon neutral publications. (e) Ontario Farm Environmental Coalition letter sent to the Canadian Agricultural Adaptation Council dated June 17/10 re; Pilot Ontario Ground Water Survey proposed by the NVCA. (f) Conservation Ontario report dated June 10/10 re: Provincial Policy Statement (Planning Act) and Conservation Ontario's Approach to Future Planning (g) Conservation Ontario report dated June 28/10 re: Provincial Groundwater Monitoring Network program Update. (h) Notice re: Source Water Protection Assessment Report Fall 2010 Information Sessions. (i) Ministry of Natural Resources dated July 23/10 re: 2010 -2011 MNR Transfer payment allocation budget. Q) Conservation Ontario letter to MNR Minister Jeffrey dated July 27/10 re: Working collaboratively to address the threat of invasive plants in the Province of Ontario. (k) Mining and Lands Registrar dated July 29/10 re: amended order to file — Oro- Medonte appeal. Letter from Oro - Medonte to the Mining and Lands Commissioner requesting the amendment dated July 20/10. (1) Documentation circulated to member municipalities from the Land Use Council dated August 4/10. Response from Conservation Ontario dated August 12/10. Covering letter sent to all member municipalities from NVCA CAO/ Secretary- Treasurer Wayne Wilson dated August 17/10. Page 49 of 57 10b) - Minutes of Nottawasaga Valley Conse... BOARD OF DIRECTORS DRAFT MINUTES MEETING No: 07 -10 27 August, 2010 Page 5 of 5 (m) NVCA Chair Walter Benotto letter sent to MNR Minister Jeffrey dated August 18/10 re: NVCA update. Correspondence regarding the Simcoe County Conservation Authority Review Committee meetings. (n) PowerPoint presentation presented to the review committee by Past Chair Fred Nix on June 15/10. (o) The County of Simcoe letter dated June 21/10 re: thank you to NVCA for presentation made to the Conservation Authority Review Sub Committee on June 15/10. (p) Letter to the County of Simcoe from NVCA CAO /Secretary- Treasurer Wayne Wilson dated June 29/10 re: Request for information from the County of Simcoe's Conservation Authority Review Sub - Committee (q) NVCA letter sent to Alicia Savage, Chair of the review committee dated July 28/10 re: questions arising from the June 15/10 meetings regarding Ferndale Drive at the Bear Creek Wetland in the City of Barrie. (r) County of Simcoe planning staff report presented to the review committee on August 3/10 re: Comparison report of nine features of Conservation Authorities and Severn Sound Environment Association. RES.# 9 MOVED BY: Rick Milne SECONDED BY: John McKean RESOLVED THAT: Correspondence not specifically dealt with be placed on file. Carried; FUTURE MEETINGS Board of Directors — September 17/10 Executive Committee — September 24/10 * *Immediately following this meeting of the Board of Directors, board members, staff and guests celebrated the opening of the Rotary Solar Shed at Tiffin. ADJOURN RES #10 MOVED BY: Rick Milne SECONDED BY: John Mckean RESOLVED THAT: This meeting adjourn at 11:55 a.m. to meet again at the call of the Chair. Carried; Walter Benotto, N.V.C.A. Chair Dated this day of , 2010 Wayne R. Wilson, CAO /Secretary- Treasurer Page 50 of 57 10b) - Minutes of Nottawasaga Valley Conse... Jz P jSON 4 Z3 NOTTAWASAGA VALLEY CONSERVATION AUTHORITY P HIGHLIGHTS FROM BOARD MEETING ON SEPTEMBER 17, 2010 NVCA BOARD OF DIRECTORS MEETING — NO. 08110 September 17,201 NVCA BOARD DEFER MOTION TO SUPPORT THE PROPOSED ORO- MEDONTE, NVCA AND SEVERN SOUND ENVIRONMENTAL ASSOCIATION MEMORANDUM OF UNDERSTANDING FOR THE DELIVERY OF CONSERVATION SERVICES. The Township of Oro - Medonte requested the rationalization of conservation service delivery in the Severn Sound portion of their municipality. As a result, a Memorandum of Understanding (MOU) was presented to the NVCA Board of Directors on September 17, 2010. NVCA Chair Walter Benotto gave each Board Member an opportunity to speak to the motion. Through a member vote, the matter was deferred to October 8, 2010 Board of Directors meeting. The Board members directed staff to confer with the NVCA's solicitor regarding the implementation of the MOU. REPORT ON THIRD PARTY REVIEW OF NVCA PLANNING PROGRAM Karen Wianecki, Director of Practice, Planning Solutions Inc., was retained at the request of the Board of Directors to complete a comprehensive program review of planning services offered by NVCA. On September 17, 2010 Ms. Wianecki presented her findings to the Board of Directors, including a number of recommendations for service improvement. The report was received by the BOD with direction that the Planning Advisory Committee review the recommendations and report back to the Board of Directors. THE NOTTAWASAGA VALLEY SOURCE PROTECTION COMMITTEE RECEIVED A DRAFT PROPOSED ASSESSMENT REPORT FROM THE SOUTH GEORGIAN BAY LAKE SIMCOE ( SGBLS) SOURCE PROTECTION COMMITTEE SGBLS Chair Lynn Dollin, reported that the Source Protection Committee unanimously endorsed the three Assessment Reports at their August meeting. This milestone triggers an extensive consultation process which has been initiated. Packages have been sent to all Municipal Clerks, Chiefs of First Nations, Neighbouring Source Protection Committees and each of the Source Protection Authorities. The consultation efforts included mailings to those land parcels with activities identified as a significant threat, or potential significant threat. These letters were issued in early September noting Ryan Post, Hydrogeologist as the NVCA contact. NVCA staff were directed to provide technical review comments on the Assessment Report to the lead SPA, Lake Simcoe Couchiching /Black River Source protection Authority by October 8, 2010 incorporating comments received from the NVSPA member municipalities. Future Meetings and Events For more information contact: Board of Directors meeting — October 8, 2010 Wayne Wilson, CAO /Secretary- Treasurer Executive Committee meeting — October 22, 2010 (705) 424 -1479, ext. 225 wwilson(a.nvca. on. ca Page 51 of 57 10c) - Correspondence dated September 7, 2... His Worship Mayor Harry Hughes & Council Township of Oro- Medonte 2297 Highway #12, Box 130 Oro ON LOL 2X0 Dear His Worship Mayor Harry Hughes & Council, i I SEP 2 o 2010 i BOOST Child Abuse Prevention & Intervention is planning the 6th annual Go Purple for Child Abuse Prevention! Campaign. The purpose of the campaign is to raise awareness and provide education for the general public in our efforts to eliminate abuse and violence in the lives of children and youth. The Go Purple for Prevention! Campaign is an important opportunity for all Ontario citizens to participate and support the need for child abuse awareness and prevention. Every year, thousands of children and youth are affected by violence and abuse. We believe that through education and prevention we can make a difference. We are inviting you to proclaim October as Child Abuse & Neglect Prevention Month and October 1°; 2010 as Go Purple for Prevention Day in your community. Please send us your proclamation to display on our web site www.boostforkids.ora this October. Last year we received more than 80 proclamations and hope to increase that number this year. The campaign will be launched in Toronto on October 6 t ', 2010 at Humber College with CTV reporter Galit Solomon and Toronto Police Chief William Blair. Our campaign partners this year include Humber College and the Canadian Child Care Federation. Your support is critical to the success of the campaign and our efforts to encourage the entire community to participate We are encouraging you to take this opportunity to raise awareness of child abuse in your community by displaying the enclosed posters and organizing speakers or activities to provide education and information about child abuse prevention. Please feel free to contact us with any questions. We look forward to our continued partnership with you to end violence and abuse in the lives of children and youth. Thank, you for your support. Sincerely, Karyn Kennedy, Executive Director Boost: Child Abuse Prevention and Intervention Formerly Toronto Child Abuse Centre 890 Yonge Street, 11 Floor Toronto, ON M4W 3P4 Telephone: (416) 515 -1100 Fax: (416) 515 -1227 www.boostforkids.ora Page 52 of 57 10c) - Correspondence dated September 7, 2... IF Aa T 1 111 1 4 CHILD ABUSE PREVENTION I INTERVENTION Go Purple for Preventionl Backgrounder Child Abuse is everyone's business. October is Child Abuse Prevention Month and Boost Child Abuse Prevention & Intervention is launching its 6th annual Go Purple for Preventionl Campaign. The campaign is held each year to raise awareness and provide education to prevent abuse and violence in the lives of children and youth. This year, Boost is very excited to be partnering with the Humber Institute of Technology and Advanced Learning University of Guelph- Humber, and the Canadian Child Care Federation to raise awareness'of`child abuse. October has been Child Abuse Prevention Month for many years and traditionally purple ribbons have been distributed by Children's Aid Societies to raise awareness. In 2005, Boost decided to take this campaign to the next level by encouraging the public to Go Purple for Preventionl The Go Purple for Preventionl Campaign is an important opportunity for schools, organizations, businesses and individuals to participate and promote the need for child abuse awareness and prevention. Each year in Canada, thousands of children and youth are affected by violence and abuse. We believe that through education and prevention, we all can make a difference. "I would not be here today ff it were not for Boost" (15 year old girl). A community based agency, Boost is committed to the promotion of violence free environments for children and youth. Boost strives to eliminate child abuse and violence, and to reduce the trauma for children and youth who have been abused, or who have experienced violence. To find out more about the Go Purple for Preventionl Campaign please, visit www.boosfforkids.org Cu — ullv#851" OF GUELPH Feueaw'nos A h'� HUMBER H U MBER Boost Child Abuse Prevention & Intervention 80 Bradford, Suite 133 890 Yonge Street, 11"' Floor Barrie, ON I-4N 6S7 Toronto, ON M4W 3P4 Telephone: (705)792 -6600 Telephone: (416) 515 -1100 www. boostforkids.oro 140 King St, Suite 303 Peterborough, ON'K9J 7Z8 Telephone (705) 743 -9200 Page 53 of 57 11 a) - Correspondence dated September 8, 2... 93 BELL FARM ROAD SUITE 107 BARRIE ONTARIO Skelton Brumwell L4 5GI TELEPHONE: (705) 726 -1 -141 RECEIVED FM (705) 726 -0531 SEP 13 2010 CONSULTING September 8, 2010 O MEDONT'E ENGINEERS TOVslttli #3' AND Township of Oro - Medonte PLANNERS 148 Line 7 South Oro, ON LOL 2X0 Dear Mayor Hughes and Council: Re: Access to Ridge Road from Sarjeant Property 2249 Ridge Road West, Shanty Bay Our File: P/N 10 -2417 We are writing on behalf of Mary Jane Sarjeant as a follow up to her attendance at the Council Meeting August 10, 2010 and her comments at that time regarding Report No. TES2010 -14. Ms Sarieant owns the property at 2249 Ridge Road West. The property is accessed by an existing laneway over Parts 2 and 3, Plan 51R- 24937as shown on the attached Figure 1 photo assessment map. Parts 2, Plan SIR -24937 is owned jointly by Ms Sarjeant and Dr. 'Boehlau, owner of the waterfront property west of Ms Sarjeant. Ms Sarjeant has an unregistered agreement for access across Part 3, 51R -24937 which is also owned by Dr. Boehlau through a numbered company. By Motion No. CW -18 adopted on January 11, 2002, Council gave permission to Ms Sarjeant to construct an access on the unopened portion of Bay Street from her Part 2 5.lR -24937 to Ridge Road. That access was not constructed and Ms,. Sarjeant has used a neighbouring laneway on the Boehleau property subject to an unregistered agreement. As in the recent McGowan property access matter, that agreement may be ending. A permanent access to Ridge Road is required. Ms Sarjeant requests that access to her waterfront lot be established by an easement from the Township over Parts 1, 2 and 6 shown on the draft R Plan which was attached to Report No. TES2010 -14. We understand that Council granted Mr. McCowan an easement to Bay Street based on the report and R plan. Ms Sarjeant would carefully construct an entrance driveway to Ridge Road from her existing. driveway. This would be done to minimize tree cutting and ensure safety and visibility at Ridge Road. Ms Sarjeant and we would be pleased to attend a meeting of the affected land owners to seek a consensus on achieving permanent access and sharing costs. Ms. Sarjeant understands that there is a request for pedestrian access by the Couchiching Conservancy which would need to be fully discussed. Please write or call me or Ms Sarjeant with any questions or to arrange a meeting date. Page 54 of 57 11 a) - Correspondence dated September 8, 2... Township of Oro- Medonte September 8, 2010 Page 2 of 2 Yours truly, SKELTON, BRUMWELL & ASSOCIATES INC. Per Gary Bell, RPP MCIP Principal aiII& a C -10 -235 Cc Mary Jane,Sarjeant David Smith Page 55 of 57 ��- w. .��� 1 -F � $.. �' i f.� �� 11 a) - Correspondence dated September 8, 2... t h sA - -0' Cs: �� k,�, '� B' T Ndrts trrcerw eg _w C.1`. sM3oHGu SMft - 'Wi LTD. Ontario Llin.�8u �yota dC P2 Page 57 of 57 W = PLAN wR-Ms R I D G E P A➢ (L'd G NTY R 0.D ° 0)' dim.. a..x u• SCHEMU OF P AM a x f � .�.a +4 �' PLAN OF SURVEY' OF PART Of LOY 2, RANW 2_ (MY006AAWC IDMRSM# OF ORD) TOWNSHIP OF ORO— MEAONTE s " COUNTY OF SIMCOE � V Ct. SI120NGILNJ 53L5. ENO z (y i. }s 0 ✓. �,�� .. . $�. „ D dC P2 Page 57 of 57