08 10 2010 Council MinutesF
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Tuesday, August 10, 2010
THE TOWNSHIP OF ORO- MEDONTE
REGULAR COUNCIL
MEETING MINUTES
Council Chambers
2006 - 2010 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche (left at 2:01 p.m.)
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
TIME: 9:04 a.m.
Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Finance/Treasurer /Deputy CAO; Doug Irwin, Director of Corporate
Services /Clerk; Andria Leigh, Director of Development Services;
Jerry Ball, Director of Transportation and Environmental Services;
Shawn Binns, Director of Recreation and Community Services;
Richard Playfair, Director of Fire & Emergency Services; Donna
Hewitt, Director of Corporate & Strategic Initiatives; Tamara Obee,
Manager, Health & Safety, Human Resources; Glenn White,
Manager of Planning Services; Steven Farquharson, Intermediate
Planner; Samah Othman, Executive Assistant/Corporate
Communications Specialist; Harold Daynard, Manager of Information
Technology.
Also Present: Ivano Manias, Ryan Wilson, Mary Jane Sarjeant, Ron Reid, Kris
Menzies
1. CALL TO ORDER - PRIVATE PRAYER /MOMENT OF REFLECTION:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
private prayer /moment of reflection.
Page 1 of 26
Council Meeting Minutes — August 10, 2010
2. ADOPTION OF THE AGENDA:
a) Motion to Adopt the Agenda
Motion No. C100810 -1
Moved by Hough, Seconded by Allison
Be it resolved that Section 13.1 of Procedural By -law No. 2010 -080 be waived in order
to permit an addition to the agenda during the motion to adopt the agenda.
Carried.
Motion No. C100810 -2
Moved by Coutanche, Seconded by Allison
Be it resolved that the agenda for the Council meeting of Tuesday, August 10, 2010 be
received and adopted, as amended to add:
10f) Councillor Mel Coutanche, correspondence dated August 8, 2010 from Sabrina
Lavigne Wilson, re: Oneida Avenue Drainage.
10g) Councillor Coutanche, re: Private McKay Memorial Golf Tournament, August 24,
2010,
and withdraw:
15m) By -Law No. 2010 -151, Being a By -law to enter into a Site Plan Agreement with
the Indian Park Association (Lot 14).
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST:
Councillor Crawford declared a conflict of interest on Item 5a), Minutes of Committee of
Adjustment, meeting held on July 15, 2010 because he has immediate family as
members as applicants of 2010- B- 07(Revised) - Ridgoro Farms Ltd. Councillor
Crawford did not participate in any discussion or vote on this item.
Councillor Coutanche declared a conflict of interest on Item 14g), Robin Dunn, Chief
Administrative Officer, re: Acquisition /disposition of land (Pine Ridge) because he has
immediate family as members of Pine Ridge Ski Club. Councillor Coutanche left the
meeting prior to the item being considered.
Page 2 of 26
Council Meeting Minutes —August 10, 2010
4. MINUTES OF COUNCIL:
a) Minutes of Council meeting held on July 14, 2010.
Motion No. C100810 -3
Moved by Crawford, Seconded by Evans
Be it resolved that the minutes of the Council meeting held on July 14, 2010 be adopted
as printed and circulated.
Carried.
5. MINUTES OF COMMITTEES:
a) Minutes of Committee of Adjustment of meeting held on July 15, 2010.
Councillor Crawford declared a conflict of interest on Item 5a), Minutes of Committee of
Adjustment, meeting held on July 15, 2010 because he has immediate family as
members as applicants of 2010- B- 07(Revised) - Ridgoro Farms Ltd. Councillor
Crawford did not participate in any discussion or vote on this item.
Motion No. C100810 -4
Moved by Coutanche, Seconded by Allison
Be it resolved that the minutes of the Committee of Adjustment meeting held on July 15,
2010 be received.
6. RECOGNITION OF ACHIEVEMENTS:
None.
7. PUBLIC MEETINGS:
None.
8. DEPUTATIONS:
None.
Carried.
Page 3 of 26
Council Meeting Minutes —August 10, 2010
9. REPORTS OF MUNICIPAL OFFICERS:
a) Robin Dunn, Chief Administrative Officer, re: Lake Simcoe Regional Airport Inc. Update.
Motion No. C100810 -5
Moved by Evans, Seconded by Agnew
Be it resolved that the PowerPoint presentation and verbal information presented by
Hany Kirolos, Director — Strategy & Economic Development, City of Barrie and Robin
Dunn, Chief Administrative Officer, re: Lake Simcoe Regional Airport Inc. Update be
received.
Carried.
Motion No. C100810 -6
Moved by Evans, Seconded by Crawford
Be it resolved that Rule 3.8 of Procedural By -law 2010 -080 be suspended in order to
allow the meeting to proceed past the normal adjournment hour of 1:00 p.m.
Carried.
b) Report No. CSI 2010 -01, Donna Hewitt, Director of Corporate & Strategic Initiatives, re:
Economic Development Plan & Activities Update.
Motion No. C100810 -7
Moved by Allison, Seconded by Coutanche
Be it resolved that Report No. CSI 2010 -01, Donna Hewitt, Director of Corporate &
Strategic Initiatives, re: Economic Development Plan & Activities Update be received for
information.
Carried.
Page 4 of 26
Council Meeting Minutes —August 10, 2010
c) Report No. CS 2010 -021, Doug Irwin, Director of Corporate Services, re: Administration
Centre & Firehall Photocopier Leases.
Motion No. C100810 -8
Moved by Coutanche, Seconded by Allison
Be it resolved
1. That Report No. CS2010 -021, Doug Irwin, Director of Corporate Services, re:
Administration Centre & Firehall Photocopier Leases be received and adopted.
2. That the provisions of the Purchasing and Tendering Procedures By -law be waived
to allow the Township to enter into a lease agreement with Xerox, without
requesting proposals for photocopier services.
3. That staff be authorized to enter into a 60 month lease agreement with Xerox as
outlined in Report No. CS2010 -021.
Carried.
d) Report
No. CS 2010
-022,
Doug Irwin, Director of Corporate Services, re: Animal Control
Update
- January
to
June
2010.
Motion No. C100810 -9
Moved by Agnew, Seconded by Crawford
Be it resolved that Report No. CS2010 -022, Doug Irwin, Director of Corporate Services,
re: Animal Control Update — January to June 2010 be received for information.
Carried.
e) Report No. DS 2010 -040, Andria Leigh, Director of Development Services, re: Proposed
Official Plan Amendment Application: 2010- OPA -01 Cameron -Van Amelsvoort West Half
of Part of Lot 2, Concession 8 (Oro) Township of Oro - Medonte [deferred from July 14,
2010 meeting].
Motion No. C100810 -10
Moved by Crawford, Seconded by Agnew
Be it resolved that the correspondence received August 9, 2010 from Barry Peyton,
Provista Group Inc., re: Amendment Application #2010- OPA -01 for West Half of Part of
Lot 2, Concession 8, Oro - Medonte Township, Owner: Vera Cameron -Van Amelsvoort
be received.
Carried.
Page 5 of 26
Council Meeting Minutes —August 10, 2010
Motion No. C100810 -11
Moved by Agnew, Seconded by Hough
Be it resolved
1. That Report DS 2010 -040, Andria Leigh, Director of Development Services, re:
Official Plan Amendment Application 2010- OPA -01 for Vera Cameron -Van
Amelsvoort, West Half of Lot 2, Concession 8, (Oro), Township of Oro - Medonte be
received and adopted.
2. And That Official Plan Amendment Application 2010- OPA -01 for West Half of Part
of Lot 2, Concession 8 (Oro) to re- designate from Rural to Rural Exception be
denied.
Carried.
f) Report No. DS 2010 -042, Andria Leigh, Director of Development Services, re: Zoning By-
law Amendment 2009 - ZBA -18 (Indian Park Association) Huronwoods Drive (Formerly
Oro Township) [refer to Item 15e)].
Motion No. C100810 -12
Moved by Coutanche, Seconded by Allison
Be it resolved
1. That Report DS 2010 -042, Andria Leigh, Director of Development Services, re:
Zoning By -law Amendment 2009 - ZBA -18 (Indian Park Association) Huronwoods
Drive (Formerly Oro Township) be received and adopted;
2. That Zoning By -law Amendment Application 2009 - ZBA -18 for Indian Park
Association, Concession 6, Parts of Lot 2 & 3, Part of Blk A Plan M -9, Part 1 on
Plan 51 R- 37479, S/T Easement in LT354320, LT441545 & SC27085 (Former Oro
Township) Township of Oro - Medonte, on Schedule A16 on the Zoning By -law 97 -95
(as amended) from the Private Recreation Exception 114 (PR *114) Zone to the
Residential One Exception Hold (R1 (H)) Zone be approved;
3. And That the Clerk bring forward the appropriate By -laws for Council's
consideration.
Carried.
Page 6 of 26
Council Meeting Minutes —August 10, 2010
g) Report No. DS 2010 -043, Glenn White, Manager of Planning, re: Zoning By -law
Amendment 2009 - ZBA -13, Barry Leigh PT W' /2 LT 24 CON 7 ORO; PT LT 25 CON 7
ORO AS IN RO662159, EXCEPT PT 1, 51 R6080; ORO- MEDONTE & EXCEPT PART 1,
51 R37419, SAVE AND EXCEPT PARTS 1 & 2, 51 R- 37365, Ridge Road West (Formerly
Oro Township) [refer to Item 15g)].
Andria Leigh, Director of Development Services, left the Chambers and did not
participate in this matter.
Motion No. C100810 -13
Moved by Evans, Seconded by Crawford
Be it resolved
1. That Report DS 2010 -043, Glenn White, Manager of Planning, re: Zoning By -law
Amendment 2009 - ZBA -13, Barry Leigh PT W' /2 LT 24 CON 7 ORO; PT LT 25 CON
7 ORO AS IN RO662159, EXCEPT PT 11 51R6080; ORO- MEDONTE & EXCEPT
PART 1, 51 R37419, SAVE AND EXCEPT PARTS 1 & 2, 51 R- 37365, Ridge Road
West (Formerly Oro Township) be received and adopted.
2. That Zoning By -law Amendment Application 2009 - ZBA -13 for Township of Oro -
Medonte, being on Schedule `A4' to Zoning By -law 97 -95, as amended, is hereby
further amended by changing the zone symbol applying to the land located in PT W
1/2 LT 24 CON 7 ORO; PT LT 25 CON 7 ORO AS IN RO662159, EXCEPT PT 1,
51 R6080; ORO- MEDONTE & EXCEPT PART 1, 51 R37419, SAVE AND EXCEPT
PARTS 1 & 2, 51 R- 37365, Ridge Road West, in the former geographic Township of
Medonte, now in the Township of Oro - Medonte, from Agricultural /Rural (A/RU)
Zone to Agricultural /Rural Exception 201 (A/RU *201) Zone as shown on Schedule
`A'.
3. And That the Clerk bring forward the appropriate By -law for Council's consideration.
Carried.
Page 7 of 26
Council Meeting Minutes —August 10, 2010
h) Report No. DS 2010 -045, Andria Leigh, Director of Development Services, re: Indian
Park Association Site Plan Agreements and Removal of Holding Provision, Lots
2,3,4,5,13, and 14 [to be distributed at meeting] [refer to Items 15 h), i), j), k), 1), m) and
n)].
Motion No. C100810 -14
Moved by Allison, Seconded by Coutanche
Be it resolved
1. That Report No. DS 2010 -045, Andria Leigh, Director of Development Services, re:
Site Plan Agreement and Removal of Hold, 2010- SPA -17 to 2010- SPA -21, (Indian
Park Association) Part of Lot 1, Concession 4 & 5 and Part of the Original Road
Allowance Between Concessions 4 & 5(As Closed by by -law 1169) (Former
Township of Oro) be received and adopted.
2. That the Township of Oro - Medonte enters into Site Plan Agreements with Indian
Park Association in order to satisfy the condition to remove the Holding provision.
3. That the Clerk prepares By -laws for Council's consideration to enter into Site Plan
Agreements with Indian Park Association.
4. That the Clerk prepares a By -law to remove the Holding Symbol from the subject
lands for Council's consideration.
5. And That the owner be notified of Council's decision.
Carried.
i) Report No. TES 2010 -13, Jerry Ball, Director of Transportation and Environmental
Services, re: Buffalo Springs Development — Street Name Signs.
Motion No. C100810 -15
Moved by Allison, Seconded by Coutanche
Be it resolved
1. That Report No. TES2010 -13, Jerry Ball, Director of Transportation and
Environmental Services, be received and adopted.
2. That the use of decorative street name blades and posts in the Buffalo Springs
Development be permitted.
3. That the Developer be required to provide to the Township a one -time cash
contribution of 10% of the capital cost of the signs and posts towards future
maintenance and replacement of the signs, in addition to the two year maintenance
requirements under the Subdivision Agreement.
4. And That the use of decorative streetscape elements, such as street name signs,
streetlights and entrance features, be reviewed and included in the Engineering
Standards update scheduled for the fourth quarter of 2010.
Carried.
Page 8 of 26
Council Meeting Minutes —August 10, 2010
j) Report No. TES 2010 -14, Jerry Ball, Director of Transportation and Environmental
Services, re: Access to McCowan Property — 2243 Ridge Road West.
Andria Leigh, Director of Development Services, left the Chambers and did not
participate in this matter.
Council consented to permit Mary Jane Sarjeant to speak on the matter.
Council consented to permit Ron Reid to speak on the matter.
Council consented to permit Kris Menzies to speak on the matter.
Motion No. C100810 -16
Moved by Crawford, Seconded by Hough
Be it resolved that the email correspondence dated August 9, 2010 and verbal
information presented by Mary Jane Sarjeant be received.
Carried.
Motion No. C100810 -17
Moved by Crawford, Seconded Hough
Be it resolved
1. That Report No. TES2010 -14, Jerry Ball, Director of Transportation and
Environmental Services, re: Access to McCowan Property — 2243 Ridge Road
West, be received.
2. That a new draft plan of survey be completed and registered to recognize the land
required for the walking trail within the unopened section of Bay Street.
3. That Mr. McCowan be granted an easement over the unopened section of Bay
Street to construct a driveway for access to his property and Mr. McCowan be
responsible for the required work and materials.
4. That Mr. McCowan be responsible for all associated costs of the easement.
5. That the Clerk bring forward the easement, with conditions to be defined, for
Council's consideration.
6. That Council re- affirms its decision as documented in Motion No. CW080618 -39
and Motion CW -18 of January 23, 2002.
7. And That staff report back with respect to the walking path over Part 5 of the draft
plan.
Carried.
Page 9 of 26
Council Meeting Minutes —August 10, 2010
k) Report No. TES 2010 -15, Jerry Ball, Director of Transportation and Environmental
Services, re: Tender Results for Warminster Well and Pumphouse Upgrades.
Motion No. C100810 -18
Moved by Crawford, Seconded by Evans
Be it resolved
1. That Report No. TES2010 -15, Jerry Ball, Director of Transportation and
Environmental Services, re: Tender Results for Warminster Well and Pumphouse
Upgrades, be received and adopted.
2. That Western Mechanical be awarded the Warminster Well and Pumphouse
Upgrade tender at a cost of $399,849.00.
3. And That the applicants be advised of Councils decision.
Carried.
1) Jerry Ball, Director of Transportation and Environmental Services, re: Update on
Entry/Exit/Turning Lanes into Sugarbush.
Motion No. C100810 -19 (Amendment)
Moved by Hough, Seconded by Coutanche
Be it resolved that the motion with respect to Update on Entry/Exit/Turning Lanes into
Sugarbush be amended to add:
"And that staff be authorized to undertake required engineering work for the re-
alignment of the entry into Sugarbush, discussions with the developer, and the
development of tender documents for inclusion as a 2011 capital project ".
Carried.
Motion No. C100810 -20
Moved by Allison, Seconded by Coutanche
Be it resolved
1. That the verbal information presented by Jerry Ball, Director of Transportation and
Environmental Services, re: Update on Entry/Exit/Turning Lanes into Sugarbush be
received.
2. And that staff be authorized to undertake required engineering work for the re-
alignment of the entry into Sugarbush, discussions with the developer, and the
development of tender documents for inclusion as a 2011 capital project.
Carried as Amended.
Page 10 of 26
Council Meeting Minutes —August 10, 2010
m) Report No. RC 2010 -19, Shawn Binns, Director of Recreation and Community Services,
re: Oro - Medonte Rail Trail - Penetanguishene Road to Colborne Street.
Motion No. C100810 -21
Moved by Agnew, Seconded by Evans
Be it resolved
1. That Report RC2010 -19, Shawn Binns, Director of Recreation and Community
Services, re: Oro - Medonte Rail Trail Penetanguishene Road to Colborne Street be
received and adopted.
2. That the partnership with the County of Simcoe to complete the Oro - Medonte Rail
Trail from Penetanguishene Road to Colborne Street be approved.
3. That the expenses of $111, 990 be approved and financed through the Recreation
Reserve Fund and Rail Trail Fundraising Reserve.
4. That the use of motorized snow vehicles be prohibited on the Rail Trail from
Penetanguishene Road to Colborne Street.
5. That the appropriate By -Laws and agreements be amended to reflect the prohibition
of motorized snow vehicles on the Rail Trail from Penetanguishene Road to
Colborne Street.
6. That the City of Barrie and the County of Simcoe be notified of Council's decision.
7. And That a media release be prepared to reflect Council's decision.
Carried.
n) Report No. RC 2010 -20, Shawn Binns, Director of Recreation and Community Services,
re: Oro - Medonte 77's Subsidy Request.
Motion No. C100810 -22
Moved by Coutanche, Seconded by Allison
Be it resolved:
1. That Report No. RC2010 -20, Shawn Binns, Director of Recreation and Community
Services, re: Oro - Medonte 77's Subsidy Request be received.
2. And That The Oro- Medonte 77's be requested to submit the applicable fee of $4248
for Banquet Hall Rental associated with permit #2748, in accordance with the
Township policy.
Council recessed at 12:30 p.m. and reconvened at 1:30 p.m.
Defeated.
Page 11 of 26
Council Meeting Minutes —August 10, 2010
10. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor
H.S. Hughes,
correspondence
dated July 21,
2010 from Mike
MacEachern,
Mayor,
Town of New
Tecumseth, re:
Ramifications
of the WSI Act to
Firefighters.
Motion No. C100810 -23
Moved by Allison, Seconded by Evans
Be it resolved that the correspondence dated July 21, 2010 from Mike MacEachern,
Mayor, Town of New Tecumseth, and presented by Mayor H.S. Hughes, re:
Ramifications of the WSI Act to Firefighters be received.
Carried.
b) Councillor Allison, re: Memorandum of Understanding between the Township of Oro -
Medonte, Nottawasaga Valley Conservation Authority and Severn Sound Environmental
Association.
Motion No. C100810 -24
Moved by Agnew, Seconded by Crawford
Be it resolved that the verbal information presented by Councillor Allison, re:
Memorandum of Understanding between the Township of Oro - Medonte, Nottawasaga
Valley Conservation Authority and the Severn Sound Environmental Association be
received.
Carried.
c) Councillor Agnew, re: Correspondence from Councillor Agnew dated August 4, 2010,
Closed Session Discussion.
Motion No. C100810 -25 (Amendment)
Moved by Hough, Seconded by Crawford
Be it resolved that the motion with respect to Councillor Agnew re: Closed Session
Discussion be amended to add:
"And That Council feels that the discussion which occurred was in keeping with the
reason that the matter was discussed in Closed Session."
Carried.
Page 12 of 26
Council Meeting Minutes —August 10, 2010
Motion No. C100810 -26
Moved by Crawford, Seconded by Evans
Be it resolved
1. That the correspondence dated August 4, 2010 presented by Councillor Agnew, re:
Closed Session Discussion be received.
2. And That Council feels that the discussion which occurred was in keeping with the
reason that the matter was discussed in Closed Session.
Carried as Amended.
A recorded vote was requested by Councillor Agnew:
Councillor
Agnew
Nay
Councillor
Allison
Yea
Councillor
Coutanche
Yea
Councillor
Crawford
Yea
Councillor
Evans
Yea
Deputy Mayor Hough
Yea
Mayor H.S. Hughes
Yea
d) Councillors Agnew and Coutanche, re: OMEGA Recognition.
Motion No. C100810 -27
Moved by Crawford, Seconded by Agnew
Be it resolved
1. That the verbal information presented by Councillors Agnew and Coutanche, re:
OMEGA Recognition be received.
2. That the members of OMEGA be provided with a token of appreciation from
Council.
3. And That the costs associated with the token of appreciation be funded from
Council's Public Relations allocation.
Carried.
e) Councillors
Agnew,
Allison and Coutanche,
Co- Chairs of OMEGA, re: Agenda Items for
meeting of
OMEGA
to be
held
on
Thursday,
August
19,
2010.
Motion No. C100810 -28
Moved by Coutanche, Seconded by Allison
Be it resolved the verbal information presented by Councillors Agnew, Allison and
Coutanche, Co- Chairs of OMEGA, re: Agenda Items for meeting of OMEGA to be held
on August 19, 2010 be received.
Carried.
Page 13 of 26
Council Meeting Minutes —August 10, 2010
f) Councillor Mel Coutanche, correspondence dated August 8, 2010 from Sabrina Lavigne
Wilson, re: Oneida Avenue Drainage.
Council consented to permit Ryan Wilson to speak on the matter.
Motion No. C100810 -29
Moved by Agnew, Seconded by Evans
Be it resolved
1. That the correspondence dated August 8, 2010 from Sabrina Lavigne Wilson, and
presented by Councillor Mel Coutanche, re: Oneida Avenue Drainage be received.
2. And That staff report back on the matter at the September 1, 2010 Committee of the
Whole meeting.
Carried.
g) Councillor Coutanche, re: Private Kevin McKay Memorial Golf Tournament, August 24,
2010.
Motion No. C100810 -30
Moved by Evans, Seconded by Crawford
Be it resolved
1. That the correspondence presented by Councillor Coutanche re: Pte Kevin McKay
Memorial Golf Tournament, August 24, 2010, be received
2. That the Zoning Certificate and Building Permit Fees be waived.
3. And That the organizers be advised of Council's decision under the Mayor's
signature.
Carried.
11. CONSENT AGENDA:
a) Minutes of Lake Simcoe Region Conservation Authority board meeting held on June 25,
2010 and Highlights of board meeting held on July 23, 2010.
Staff Recommendation: Received.
b) Correspondence dated July 9, 2010 from Fred Hahn, President, CU PE Ontario and
Tracy Saarikoski, President, OCBCC, re: Request to Declare Wednesday, October 27,
2010 "Child Care Worker & Early Childhood Educator Appreciation Day ".
Staff Recommendation: Received, Proclaimed and Posted on Township's Website.
c) Correspondence dated July 13, 2010 from Megan Price, Lake Simcoe Region
Conservation Authority, re: Drinking Water Source Protection - Threats Assessment &
Landowner Notification.
Staff Recommendation: Received.
Page 14 of 26
Council Meeting Minutes —August 10, 2010
d) Correspondence dated July 26, 2010 from Kathi Shropshire, Chair, Orillia & Area
Physician Recruitment & Retention Committee, re: Mid -year review and financial
performance report of the Orillia & Area Physician Recruitment & Retention Committee.
Staff Recommendation: Received.
e) Correspondence dated July 28, 2010 from Elaine Scott, Corresponding
Secretary/Director, Coldwater Canadiana Heritage Museum, re: Donation of a copy of
"Medonte - A Township Remembered ".
Staff Recommendation: Received.
Motion No. C100810 -31
Moved by Allison, Seconded by Hough
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Minutes of Lake Simcoe Region Conservation Authority board meeting held on June
25, 2010 and Highlights of board meeting held on July 23, 2010.
Received.
b) Correspondence dated July 9, 2010 from Fred Hahn, President, CUPE Ontario and
Tracy Saarikoski, President, OCBCC, re: Request to Declare Wednesday, October
27, 2010 "Child Care Worker & Early Childhood Educator Appreciation Day ".
Received, Proclaimed and Posted on Township's Website.
c) Correspondence dated July 13, 2010 from Megan Price, Lake Simcoe Region
Conservation Authority, re: Drinking Water Source Protection - Threats Assessment
& Landowner Notification.
Received.
d) Correspondence dated July 26, 2010 from Kathi Shropshire, Chair, Orillia & Area
Physician Recruitment & Retention Committee, re: Mid -year review and financial
performance report of the Orillia & Area Physician Recruitment & Retention
Committee.
Received.
e) Correspondence dated July 28, 2010 from Elaine Scott, Corresponding
Secretary/Director, Coldwater Canadiana Heritage Museum, re: Donation of a copy
of "Medonte - A Township Remembered ".
Received.
Carried.
Page 15 of 26
Council Meeting Minutes — August 10, 2010
12. COMMUNICATIONS:
Motion No. C100810 -33 Amended
at September 1, 2010 Committee of
the Whole Meeting by Motion No.
CW 100901 -13.
a) Correspondence
dated July 6,
2010 from
Greg Price, re: Oro Line 13 from Highway 11 to
Lakeshore
Drive,
and
Carthew
Bay up
to
Line 13.
Motion No. C100810 -32
Moved by Evans, Seconded by Allison
Be it resolved
1. That the correspondence dated July 6, 2010 from Greg Price, re: Oro Line 13 from
Highway 11 to Lakeshore Drive, and Carthew Bay up to Line 13 be received.
2. And that the Director of Transportation and Environmental Services respond to Mr.
Price's correspondence.
Carried.
b) Correspondence dated July 6, 2010 from Debby and Graham Western, re: Road
Allowance adjacent to 235 Lakeshore Road West.
Motion No. C100810 -33
Moved by Hough, Seconded by Allison
Be it resolved that the correspondence dated July 6, 2010 from Debby and Graham
Western, re: Road Allowance adjacent to 235 Lakeshore Road West be received "that
the matter be referred to the 2011 budget deliberations to identify possible solutions to
address the concerns expressed, and that Mr. and Mrs. Western be advised of
Council's decision, under the Clerk's signature' .
Carried.
13. NOTICE OF MOTIONS:
14. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session / Motion to Rise and Report
Motion No. C100810 -34
Moved by Evans, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 2:30 p.m. to discuss
• acquisition /disposition of land,
• litigation affecting the municipality,
• solicitor - client privilege, and
• personal matters about an identifiable individual.
Carried.
Page 16 of 26
Council Meeting Minutes — August 10, 2010
Motion No. C100810 -35
Moved by Allison, Seconded by Hough
Be it resolved that we do now Rise and Report at 3:32 p.m.
Carried.
Council recessed at 3:35 p.m. and reconvened at 3:50 p.m.
Items 14c), d), e), f), h), i), j) and k) were dealt with at this time.
b) Motion to go In Closed Session / Motion to Rise and Report
Motion No. C100810 -36
Moved by Evans, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 3:50 p.m. to discuss
• acquisition /disposition of land.
Carried.
Motion No. C100810 -37
Moved by Crawford, Seconded by Evans
Be it resolved that we do now Rise and Report at 5:10 p.m.
Carried.
Item 14g) was dealt with at this time.
c) Andria Leigh, Director of Development Services and Shawn Binns, Director of
Recreation and Community Services, re: Acquisition /disposition of land (Guthrie Lands).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services;
Donna Hewitt, Director of Corporate & Strategic Initiatives; Shawn Binns, Director of
Recreation and Community Services.
Motion No. C100810 -38
Moved by Hough, Seconded by Allison
Be it resolved that Confidential Report DS 2010 -044, Andria Leigh, Director of
Development Services and Shawn Binns, Director of Recreation and Community
Services, re: Acquisition /disposition of land (Guthrie lands) be received; and that Mr.
Cumming be advised accordingly.
Carried.
Page 17 of 26
Council Meeting Minutes —August 10, 2010
d) Andria Leigh, Director of Development Services, re: Litigation affecting the municipality
(Horseshoe Valley Paintball).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services;
Donna Hewitt, Director of Corporate & Strategic Initiatives.
Motion No. C100810 -39
Moved by Crawford, Seconded by Evans
Be it resolved that the confidential verbal information presented by Andria Leigh,
Director of Development Services, re: Litigation affecting the municipality (Horseshoe
Valley Paintball) be received.
Carried.
e) Andria Leigh, Director of Development Services, re: Solicitor - client privilege (Legal
Opinion, Lake Simcoe Aeropark).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services;
Donna Hewitt, Director of Corporate & Strategic Initiatives.
Motion No. C100810 -40
Moved by Allison, Seconded by Hough
Be it resolved that the confidential correspondence dated July 29, 2010 and confidential
verbal information presented by Andria Leigh, Director of Development Services re:
Solicitor - client privilege (Legal Opinion, Lake Simcoe Aeropark) be received.
Carried.
Page 18 of 26
Council Meeting Minutes — August 10, 2010
f) Robin Dunn, Chief Administrative Officer, re: Litigation affecting the municipality (NVCA
2009 Levy).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services;
Donna Hewitt, Director of Corporate & Strategic Initiatives.
Motion No. C100810 -41
Moved by Hough, Seconded by Allison
Be it resolved that the confidential correspondence dated July 29, 2010 and confidential
verbal information presented by Robin Dunn, Chief Administrative Officer, re: Litigation
affecting the municipality (NVCA 2009 Levy) be received.
Carried.
g) Robin Dunn, Chief Administrative Officer, re: Acquisition /disposition of land (Pine Ridge).
Councillor Coutanche declared a conflict of interest on Item 14g), Robin Dunn, Chief
Administrative Officer, re: Acquisition /disposition of land (Pine Ridge) because he has
immediate family as members of Pine Ridge Ski Club. Councillor Coutanche left the
meeting prior to the item being considered.
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services;
Donna Hewitt, Director of Corporate & Strategic Initiatives; Paul Gravelle, Director of
Finance/Treasurer /Deputy CAO; Jerry Ball, Director of Transportation and
Environmental Services; Shawn Binns, Director of Recreation and Community Services.
Motion No. C100810 -42
Moved by Evans, Seconded by Agnew
Be it resolved that Confidential Report No. CAO2010 -07 and the confidential verbal
information presented by Robin Dunn, Chief Administrative Officer, re:
Acquisition /disposition of land (Pine Ridge) be received.
That the CAO continue the Concept Review as directed by Council.
And That the CAO report back to Council by September 8, 2010 with an update.
Carried.
Page 19 of 26
Council Meeting Minutes — August 10, 2010
h) Robin Dunn, Chief Administrative Officer, re: Acquisition /disposition of land (Edgar Adult
Occupational Centre).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services;
Donna Hewitt, Director of Corporate & Strategic Initiatives.
Motion No. C100810 -43
Moved by Agnew, Seconded by Crawford
Be it resolved that the confidential correspondence dated July 29, 2010 and confidential
verbal information presented by Robin Dunn, Chief Administrative Officer, re:
Acquisition /disposition of land (Edgar Adult Occupational Centre) be received.
Carried.
i) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of land
(O'Connell Lane).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services;
Donna Hewitt, Director of Corporate & Strategic Initiatives.
Motion No. C100810 -44
Moved by Allison, Seconded by Hough
Be it resolved
1. That Confidential Report CS2010 -023, Doug Irwin, Director of Corporate Services,
re: Acquisition /disposition of land (O'Connell Lane) be received and adopted.
2. That Block 6, Plan 798, being O'Connell Lane between Sophia Avenue and Barbara
Avenue, PIN #58559- 0164(LT) (Oro), Township of Oro - Medonte be permanently
closed.
3. That the abutting property owners for 1 O'Connell Lane, 5 O'Connell Lane and 59
Lakeshore Road East be advised of the land values established for the respective
Parts of PIN #58559- 0164(LT), Plan 51- 37485.
4. That the Township transfers easements in favour of Hydro One Networks Inc., Bell
Canada and Rogers Cable over Parts 1, 2 and 3, Plan 51 R- 37485.
5. And That, upon acceptance of the established land values by the abutting property
owners, the Clerk bring forward the appropriate by -law for Council's consideration.
Carried.
Page 20 of 26
Council Meeting Minutes —August 10, 2010
j) Doug Irwin, Director of Corporate Services /Clerk, re: Personal matters about an
identifiable individual (Compliance Audit Committee).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services;
Donna Hewitt, Director of Corporate & Strategic Initiatives.
Motion No. C100810 -45
Moved by Crawford, Seconded by Evans
Be it resolved
1. That confidential information presented by Doug Irwin, Director of Corporate
Services, re: Personal matters about an identifiable individual (Compliance Audit
Committee) be received; and that:
• Robert Barlow;
• Jim Fitzgerald; and
• Laurel Chappell
Be appointed to the Compliance Audit Committee.
2. That the Clerk bring forward the appropriate By -law.
3. And That the applicants be notified of Council's decision.
Carried.
k) Doug Irwin, Director of Corporate Services, re: Acquisition /disposition of land (Status
Update - August 2010).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director of Corporate Services /Clerk; Andria Leigh, Director of Development Services;
Donna Hewitt, Director of Corporate & Strategic Initiatives.
Motion No. C100810 -46
Moved by Hough, Seconded by Allison
Be it resolved that Confidential Report CS2010 -024, Doug Irwin, Director of Corporate
Services, re: Acquisition /disposition of land (Status Update — August 2010) be received.
Carried.
Page 21 of 26
Council Meeting Minutes — August 10, 2010
15. BY -LAWS:
a) By -Law No. 2010 -133 A By -law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro -
Medonte and 1198677 Ontario Limited described as lands as
follows: Part of PCL 1 -21 SEC 51- ORO -4; Pt Lot 1 Concession
4 Oro, Part Lot 1, Concession 5, Oro; Part RDAL BTN
Concession 4 and Concession 5, Oro Closed by RO659014;
Being Part 2,3,4 &5 Plan 51 R37085, Being all of PIN 74053-
0246 (LT) Roll # 4346- 010 - 009 - 68960, Township of Oro -
Medonte, County of Simcoe [deferred from July 14, 2010
meeting].
b) By -Law No. 2010 -134 A By -law to remove the Holding symbol applying to lands
located at Part of PCL 1 -21 SEC 51- ORO -4; Pt Lot 1
Concession 4 Oro, Part Lot 1, Concession 5, Oro; Part RDAL
BTN Concession 4 and Concession 5, Oro Closed by
RO659014; Being Part 2,3,4 & 5 Plan 51 R37085,
Being all of PIN 74053 -0246 (LT) Roll # 4346- 010 - 009 -68960
(1198677 Ontario Limited) [deferred from July 14, 2010
meeting].
c) By -Law No. 2010 -140 A By -law to Provide for the Giving and Changing of Names to
Highways within the Township of Oro - Medonte, County of
Simcoe (Breanna Boulevard).
d) By -Law No. 2010 -141 A By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and the Oro - Medonte
77's Junior Hockey Club.
e) By -Law No. 2010 -142 A By -law to amend the zoning provisions which apply to lands
within Concession 6, Parts of Lot 2 & 3, Part of Blk A Plan M -9,
Part 1 on Plan 51 R- 37479, S/T Easement in LT354320,
LT441545 & SC27085 (Former Oro Township) Township of
Oro - Medonte (Indian Park Association 2009- ZBA -18).
f) By -Law No. 2010 -143
g) By -Law No. 2010 -145
Being a By -law to authorize the execution of a tax arrears
extension agreement.
A By -law to amend the zoning provisions which apply to lands
within Part West Half of Lot 24, Concession 7(Former
Township of Oro); Part Lot 25, Concession 7 (Former
Township of Oro) as in RO662159; Except Part 1, 51 R -60805
Oro - Medonte and Except Part 1, 51 R- 37419, Save and Except
Part 1 & 2, 51 R- 37365, Ridge Road West (Leigh 2009 -ZBA-
13).
Page 22 of 26
Council Meeting Minutes — August 10, 2010
h) By -law No. 2010 -146 Being a By -law to enter into a Site Plan Agreement with the
Indian Park Association (Lot 2).
i) By -Law No. 2010 -147 Being a By -law to enter into a Site Plan Agreement with the
Indian Park Association (Lot 3).
j) By -Law No. 2010 -148 Being a By -law to enter into a Site Plan Agreement with the
Indian Park Association (Lot 4).
k) By -Law No. 2010 -149 Being a By -law to enter into a Site Plan Agreement with the
Indian Park Association (Lot 5).
1) By -Law No. 2010 -150 Being a By -law to enter into a Site Plan Agreement with the
Indian Park Association (Lot 13).
m) By -Law No. 2010 -151 Being a By -law to enter into a Site Plan Agreement with the
(withdrawn) Indian Park Association (Lot 14).
n) By -Law No. 2010 -152 Being a By -law to Remove Holding Provision for Lots 2, 37 4,
51 13, and 14, Indian Park Association.
Andria Leigh, Director of Development Services, left the Chambers and did not
participate in this matter.
Motion No. C100810 -47
Moved by Crawford, Seconded by Agnew
Be it resolved that By -Law No. 2010 -145, A By -law to amend the zoning provisions
which apply to lands within Part West Half of Lot 24, Concession 7(Former Township of
Oro); Part Lot 25, Concession 7 (Former Township of Oro) as in R0662159; Except
Part 1, 51 R -6080, Oro - Medonte and Except Part 1, 51 R- 37419, Save and Except Part 1
& 23 51 R- 37365, Ridge Road West (Leigh 2009- ZBA -13) be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Motion No. C100810 -48
Moved by Allison, Seconded by Hough
Be it resolved that the following by -laws:
a) By -Law No. 2010 -133 Being a By -law to Authorize the Execution of a Site Plan
Control Agreement between The Corporation of the
Township of Oro- Medonte and 1198677 Ontario Limited.
Page 23 of 26
Council Meeting Minutes —August 10, 2010
b) By -Law No. 2010 -134 Being a By -law to A By -law to remove the Holding
symbol applying to lands located at Part of PCL 1 -21
SEC 51- ORO -4; Pt Lot 1 Concession 4 Oro, Part Lot 1,
Concession 5, Oro; Part RDAL BTN Concession 4 and
Concession 5, Oro Closed by RO659014; Being Part
2,3,4 & 5 Plan 51 R37085 Being all of PIN 74053 -0246
(LT) Roll # 4346- 010 - 009 -68960 (1198677 Ontario
Limited).
c) By -Law No. 2010 -140 Being a By -Law to Provide for the Giving and Changing
of Names to Highways within the Township of Oro -
Medonte, County of Simcoe (Breanna Boulevard).
d) By -Law No. 2010 -141 Being a By -law to authorize the execution of an
agreement between the Township or Oro - Medonte and
the Oro - Medonte 77's Junior Hockey Club.
e) By -Law No. 2010 -142 Being a By -law to amend the zoning provisions which
apply to lands within Concession 6, Parts of Lot 2 & 31
Part of Blk A Plan M -9, Part 1 on Plan 51 R- 37479, S/T
Easement in LT354320, LT441545 & SC27085 (Former
Oro Township) Township of Oro - Medonte (Indian Park
Association 2009- ZBA -18).
f) By -Law No. 2010 -143 Being a By -law to authorize the execution of a tax arrears
extension agreement.
h) By -Law No. 2010 -146 Being a By -law to Authorize the Execution of Site Plan
Control Agreement between The Corporation of the
Township of Oro - Medonte and Indian Park Association.
i) By -Law No. 2010 -147 Being a By -law to Authorize the Execution of Site Plan
Control Agreement between The Corporation of the
Township of Oro - Medonte and Indian Park Association.
j) By -Law No. 2010 -148 Being a By -law to Authorize the Execution of Site Plan
Control Agreement between The Corporation of the
Township of Oro - Medonte and Indian Park Association.
k) By -Law No. 2010 -149 Being a By -law to Authorize the Execution of Site Plan
Control Agreement between The Corporation of the
Township of Oro - Medonte and Indian Park Association.
1) By -Law No. 2010 -150 Being a By -law to Authorize the Execution of Site Plan
Control Agreement between The Corporation of the
Township of Oro - Medonte and Indian Park Association.
Page 24 of 26
Council Meeting Minutes — August 10, 2010
n) By -Law No. 2010 -152 Being a By -law to remove the Holding symbol applying to
lands located at: BLK A PL M9, PART 1 ON PLAN
51 R374791 S/T EASEMENTS IN LT354320, LT441545
& SC27085, BEING ALL OF PIN 74057 -0536 (LT),
ROLL# 4346- 010- 003 -1480 (Lot 2), BLOCK A, PLAN M9,
BEING PART 1 ON PLAN 51 R- 37168; S/T EASEMENT
IN LT354320, LT441545 & SC270857; BEING ALL OF
PIN 74057 -0536 (LT), ROLL# 4346- 010 - 003 -1480 (Lot
3), PART BLOCK B, PLAN M30 ORO, DESIGNATED AS
PART 1 ON PLAN 51 R- 37180; S/T EASEMENT AS IN
LT354320, S/T EASEMENT AS IN LT441545, BEING
ALL OF PIN 74057 -0558 (LT), ROLL# 4346- 010 -003-
14702 (Lot 4), PART BLOCK B, PLAN M30 ORO,
DESIGNATED AS PART 2 ON PLAN 51 R- 37180; S/T
EASEMENT AS IN LT354320, ST EASEMENT AS IN
LT441545, BEING ALL OF PIN 74057 -0558 (LT), ROLL#
4346- 010 - 003 -14702 (Lot 5), BLOCK A, PLAN M30,
BEING PART 1 ON PLAN 51 R- 37169, BEING ALL OF
PIN 74057 -0489 (LT), ROLL# 4346- 010 - 003 -1480 (Lot
13) (Indian Park Association).
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
16. CONFIRMATION BY -LAW:
a) By -Law No. 2010 -144 Being a By -law to confirm the proceedings of the Council
Meeting held on Tuesday, August 10, 2010.
Motion No. C100810 -49
Moved by Evans, Seconded by Crawford
Be it resolved that By -Law No. 2010 -144 being a by -law to confirm the proceedings of
the Council meeting held on Tuesday, August 10, 2010 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 25 of 26
Council Meeting Minutes —August 10, 2010
17. ANNOUNCEMENTS OF INTEREST TO THE PUBLIC:
18. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
19. ADJOURNMENT:
a) Motion to Adjourn
Motion No. C100810 -50
Moved by Hough, Seconded by Crawford
Be it resolved that we do now adjourn at 5:14 p.m.
Mayor, H.S. ,Hughes
Carried.
Page 26 of 26