09 01 2010 COW MinutesY1i
THE TOWNSHIP OF ORO-MEO D-MEDONTE
COMMITTEE OF THE WHO WHOLE
Toupir.•~,ipc~f MEETING MINUTES TES
T refCouncil Chambers )ers
Wednesday, September 1, 2010 Tim( Time: 9:01 a. m.
2006 - 2010 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison (left at 2:12 p.m.)
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle,
-avelle, Director of
Finance/Treasurer/Deputy CAO; Doug Irwin, Director of
ctor of Corporate
Services/Clerk; Andria Leigh, Director of Development S
ment Services;
Shawn Binns, Director of Recreation and Community Se nity Services;
Richard Playfair, Director of Fire & Emergency Services; .krvices; Donna
Hewitt, Director of Corporate & Strategic Initiatives; Lisa s; Lisa McNiven,
Manager of Engineering and Environmental Services; TC ces; Tamara
Obee, Manager Health & Safety, Human Resources; Sai ,es; Samah
Othman, Executive Assistant/Corporate Communication dcations
Specialist; Darcy Brooke-Bisschop, Administrative Assis- Assistant;
Deborah Anderson, Fire Prevention Officer; Lynn Burnet Bu rness,
Administrative Assistants Pam Silk_ Trangnnrtatinn and i n nd
■ . 6
Environmental Services Assistant; Jen Jermey, Records
ecords Clerk;
Janice MacDonald, Senior Revenue Clerk; Sheila Linton Linton, Customer
Service Representative.
Also Present: Joannie Spence, Ann Truyens, Leon Musicco, Gord Roe
ird Roehner, Ted
Beaton, Marty Lancaster.
P Page 1 of 17
Committee of the Whole Minutes - Wednesday, September 1, 2010
1. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda
Motion No. CW100901-1
Moved by Allison, Seconded by Agnew
It is recommended that the agenda for the Committee of the Whole meeting eeting of
Wednesday, September 1, 2010 be received and adopted.
Carried.
2. DISCLOSURE OF PECUNIARY INTEREST:
Councillor Crawford declared a conflict of interest on Item 11e) Corresponde~ ;pondence dated
August 7, 2010 from Phyllis Hutchinson, Oro Agricultural Society, re: Requec. 3equest for
Donation for the Oro World's Fair Loonie Lane Draw as he is a Director of the )r of the Oro
Agricultural Society. Councillor Crawford did not participate in any discussioi cussion or vote on
the item.
Councillor Coutanche declared a conflict of interest on Item 12e), Robin Duni in Dunn, Chief
Administrative Officer, re: Acquisition/disposition of land (Pine Ridge) as he r as he has
immediate family as members of Pine Ridge Ski Club. Councillor Coutanche
~tanche did not
participate in any discussion or vote on the item.
3. DEPUTATIONS:
None.
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a) Report No. CA02010-08, Robin Dunn, Chief Administrative Officer, re: C r, re: Corporate and
Strategic Planning Update [to be distributed at meeting].
Tom Gazda, Gazda Houlne & Associates Inc., provided a verbal overview of ►iew of the
process and documentation.
Motion No. CW100901-2
Moved by Agnew, Seconded by Crawford
It is recommended
1. That Report No. CA02010-08, Robin Dunn, Chief Administrative Officer, ri
ice r, re:
Corporate and Strategic Planning Update be received and adopted.
2. And that the Chief Administrative Officer proceed as per the timeline identi identified in
Report No. CA02010-08.
Carried.
P Page 2 of 17
Committee of the Whole Minutes - Wednesday, September 1, 2010
Item 12c) Mayor H.S. Hughes, re: Personal matters about an identifiable indi ble individual
(CAO Performance Management Update) was dealt with at this time.
b) Andria Leigh, Director of Development Services and Maureen McCauley Cau ley, McCauley
Nichols & Associates, re: Administrative Services Review and AssessmE ,essment Project
[confidential correspondence will be distributed under separate cover]. ever].
Confidential correspondence was distributed under separate cover to Counc Council and the
Senior Management Team.
Motion No. CW100901-3
Moved by Crawford, Seconded by Allison
It is recommended
1. That the PowerPoint Presentation entitled "Administrative Services Reviev Review and
Assessment Project" and presented Andria Leigh, Director of Developmer lopment Services
and Maureen McCauley, McCauley Nichols & Associates, and the confide ;onfidential
correspondence dated August 30, 2010 and pre: Administrative Services E vices Review and
Assessment Project be received.
2. That the Chief Administrative Officer proceed with the necessary organiza ~ganizational
refinements.
3. And that the required budget implications for implementation be identified ntified during the
2011 budget deliberations.
Carried.
Motion No. CW100901-4
Moved by Allison, Seconded by Evans
It is recommended that Rule 3.8 of Procedural By-law 2010-080 be suspend( spended in order
to allow the meeting to proceed past the normal adjournment hour of 1:00 p.r 1:00 P.M.
Carried.
P Page 3 of 17
Committee of the Whole Minutes - Wednesday, September 1, 2010
c) Robin Dunn, Chief Administrative Officer, memorandum correspondence idence dated
September 1, 2010, re: Additions to Customer Service Desk/Reception option Area [to be
distributed at the meeting].
Motion No. CW100901-5
Moved by Crawford, Seconded by Coutanche
It is recommended that the memorandum correspondence dated September ember 1, 2010,
re: Additions to Customer Service Desk/Reception Area from Robin Dunn, C unn, Chief
Administrative Officer be received, and that staff proceed with the additions il itions identified in
the quotation submitted by Lake Country Office Solutions for the customer sE )mer service desk
and reception area.
Carried.
Council recessed at 12:05 p.m. and reconvened at 1:06 p.m.
d) Robin Dunn, Chief Administrative Officer, memorandum correspondence idence dated
September 1, 2010 re: Updated 2011 Budget Deliberation Timelines.
es.
Motion No. CW100901-6
Moved by Allison, Seconded by Crawford
It is recommended
1. That the memorandum correspondence dated September 1, 2010 re: Upd ee: Updated 2011
Budget Deliberation Timelines from Robin Dunn, Chief Administrative Offic ✓e Officer be
received.
7_ And that C;ni inril-Piprt hp rPmi inArntari fnr thair Mtonr nnna nt tho nlnxiamh Inxiomhor 10 anal
- - r. r • v.• ■ v v% ~ V ■ V. M■ ■ V ■ V« V M . v■ ■ -1.01 K a F v 1 1 %.A %.11 1 V V U41. 161 9%.# 1 V V V V I 11 1. iv v vI 11%✓vI I v %AI Iu
24, 2010 Orientation sessions.
Carried.
e) Report No. FI 2010-13, Paul Gravelle, Director of Finance/Treasurer/Dep -er/Deputy CAO, re:
Statement of Accounts - July 31, 2010.
Motion No. CW100901-7
Moved by Evans, Seconded by Crawford
It is recommended
1. That Report No. FI 2010-13, Paul Gravelle, Director of Finance/Treasurer/~ asurer/Deputy
CAO, re: Statement of Accounts - July 31, 2010 be received.
2. And that the accounts for the month of July 2010 totalling $ 1,849,026.04 k 26.04 be
received.
Carried.
P Page 4 of 17
Committee of the Whole Minutes - Wednesday, September 1, 2010
f) Report No. CS 2010-25, Doug Irwin, Director of Corporate Services/Clerlo z/Clerk, re: Restricted
%,k).
Acts After Nomination Day, Municipal Act, as amended (Lame Duck).
Motion No. CW100901-8
Moved by Crawford, Seconded by Allison
It is recommended
1. That Report No. CS 2010-25, Doug Irwin, Director of Corporate ServicesA vices/Clerk, re:
Restricted Acts After Nomination Day, Municipal Act, as amended (Lame ;Lame Duck) be
received and adopted.
2. That the Chief Administrative Officer be delegated the authority for expenc expenditures or
liability issues over the restriction of $50,000.00 for the period of Septemb )ptember 10, 2010
to December 1, 2010.
3. That the appropriate by-law be brought forward for Council's consideratior leration.
4. And Further that CAO's office bring forward a follow up report to Council is ~uncil identifying if
and how the delegated authority was utilized during the period of Septemk eptember 10,
2010 to December 1, 2010.
Carried.
5. DEVELOPMENT SERVICES:
None.
6. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
a) Report No. TES2010-17, Jerry Ball, Director of Transportation and Envir(
I Environmental
(Zimminne rn- nrinl-inri 1A/nfnr I inenr%inn 11mr4n+o
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Motion No. CW100901-9
Moved by Evans, Seconded by Crawford
It is recommended that Report No. TES2010-17, Jerry Ball, Director of Trans f Transportation
and Environmental Services, re: Drinking Water Licencing Update be receive received for
information.
Carried.
7. RECREATION AND COMMUNITY SERVICES:
None.
P Page 5 of 17
Committee of the Whole Minutes - Wednesday, September 1, 2010
8. EMERGENCY SERVICES:
a) Report No. FD2010-16, Richard Playfair, Director of Fire and Emergency l.rgency Services, re:
Annual Compliance with the Fire Protection and Prevention Act (1997). 997).
Motion No. CW100901-10
Moved by Allison, Seconded by Crawford
It is recommended
1. That Report No. FD2010-16, Richard Playfair, Director of Fire and Emerg( Emergency
Services, re: Annual Compliance with the Fire Protection and Prevention sntion Act (1997)
be received and adopted.
2. That the Mayor and Director of Fire and Emergency Services/Fire Chief b( .hief be
authorized to execute the Annual Compliance Report as attached to Repo Report No.
FD2010-16.
3. And that the Office of the Fire Marshall be forwarded the appropriate docu e documentation
by the Director of Fire and Emergency Services/Fire Chief.
Carried.
b) Report No. FD2010-17, Richard Playfair, Director of Fire and Emergency ►rgency Services, re:
Fire & Emergency Services Department - Framework to Success.
Motion No. CW100901-11
Moved by Crawford, Seconded by Evans
It is recommended
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I I IuL I t%;Wr✓vI L I rv. 1 VLV 1 %J- I / , 1 11Vl IGII U 1 IC;LyIGill , LJII VLAUI VI 1 II C CLI IU CI I ICI yt 1 I ICI ly. w IUY
Services, re: Fire & Emergency Services Department - Framework to Succ to Success and
the PowerPoint presentation entitled "5 Year Master Fire Plan - Project De ject Destiny" be
received.
2. And that Council re-affirms its support of an updated 5 Year Master Fire P Fire Plan.
Carried.
P Page 6 of 17
Committee of the Whole Minutes - Wednesday, September 1, 2010
9. REPORTS OF MEMBERS OF COUNCIL:
a) Councillor Crawford, re: Lake Simcoe Regional Airport Inc.
Motion No. CW100901-12
Moved by Evans, Seconded by Allison
It is recommended
1. That the verbal information presented by Councillor Crawford, re: Lake Sir ake Simcoe
Regional Airport Inc. be received.
2. That Councillor Crawford be congratulated on his appoint as Vice Presider 'resident for Lake
Simcoe Regional Airport Inc.
3. That the Township of Oro-Medonte supports the appointment of BDO Dun )O Dunwoody,
Barrie Office, as the Auditors for Lake Simcoe Regional Airport Inc.
4. That the Director of Corporate Services/Clerk of the Township of Oro-Med ro-Medonte be
authorized to sign for 20 common shares.
5. That the Township advise residents of the 24 hour construction operationL ,rations at the
Lake Simcoe Regional Airport commencing September 12, 2010, for appri )r approximately 6
weeks.
6. And that the Chief Administrative Officer submit a formal request to Miche, Micheal Prouse,
President Lake Simcoe Regional Airport Inc., asking that the Township of ;hip of Oro-
Medonte CAO be permitted to attend as a guest of the Board of Directors actors through the
end of 2010.
Carried.
b) Councillor Crawford, re: Motion No. C100810-33 with respect to correspc
)rrespondence dated
July 6, 2010 from Debby and Graham Western, re: Road Allowance adja
;e adjacent to 235
aleochnrn Rnorl 1Alnef
`%nil\VVI IVI V I IW%A%l r r L/VL .
Motion No. CW100901-13
Moved by Evans, Seconded by Allison
It is recommended
1. That the verbal information presented by Councillor Crawford, re: Motion IN otion No.
C100810-33 with respect to correspondence dated July 6, 2010 from Debt n Debby and
Graham Western, re: Road Allowance adjacent to 235 Lakeshore Road W bad West be
received.
2. That Motion No. C1 008 1 0-33 be amended to add: "that the matter be refer )e referred to the
2011 budget deliberations to identify possible solutions to address the con he concerns
expressed, and that Mr. and Mrs. Western be advised of Council's decisioi
Decision, under
the Clerk's signature".
Carried.
P Page 7 of 17
Committee of the Whole Minutes - Wednesday, September 1, 2010
c) Councillor Evans, correspondence dated August 11, 2010 from Dan McC an McGale, Executive
Director, The Simcoe County Association for the Physically Disabled, re: ed, re: Invitation to
attend S.C.A.P.D.'s Annual General Meeting, September 15, 2010.
Motion No. CW100901-14
Moved by Allison, Seconded by Evans
It is recommended
1. That the correspondence dated August 11, 2010 from Dan McGale, EXecl Executive
Director, The Simcoe County Association for the Physically Disabled, re: d, re: Invitation to
attend S.C.A. P. D.'s Annual General Meeting, September 15, 2010 and pr( and presented by
Councillor Evans be received.
2. And That Councillor Evans be authorized to attend the Simcoe County Ac inty Accessibility
Network Meeting (SCAN) and the S.C.A.P.D.'s Annual General Meeting of sting on
September 15, 2010.
Carried.
10. CONSENT AGENDA:
a) Correspondence dated August 3, 2010, Keith Sherman, Executive Direct
Director, Severn
Sound Environmental Association, re: Application to Ontario Drinking WE ;ing Water Stewardship
Program (ODWSP) for Horseshoe Valley Communal Septic System Appi m Approved.
Staff Recommendation: Receive.
h) C;nrrP.qnnnrfiPnr.P dntPrl AI inn -qt gn1 in from Frllniin Nnrmnn Unrki it ra• P it rcm• Pn rlcinn
41 , 1 V. 1 %A1 1%11 14I
Exemption, 1 Black Forest Lane, Sunday July 25, 2010.
Staff Recommendation: Receive.
c) Correspondence dated August 10, 2010 from Sharon R. Goerke, Deputy
Deputy Clerk,
Township of Severn, re: Request for Temporary Stop Signs Town Line al
Line at Warminster.
Staff Recommendation: Receive.
d) Minutes of the Midland Public Library Board Meeting held on May 13, 20,
13, 2010.
Staff Recommendation: Receive.
P Page 8of17
Committee of the Whole Minutes -Wednesday, September 1, 2010
Motion No. CW100901-15
Moved by Crawford, Seconded by Evans
It is recommended that the staff recommendations with respect to the items I items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Correspondence dated August 3, 2010, Keith Sherman, Executive Directc Director, Severn
Sound Environmental Association, re: Application to Ontario Drinking Wat ig Water
Stewardship Program (ODWSP) for Horsehoe Valley Communal Septic S1, eptic System
Approved.
Received.
b) Correspondence dated August 9, 2010 from Edwin Norman Merkur, re: _PC re: -Parking
Exemption, 1 Black Forest Lane, Sunday July 25, 2010.
Received.
c) Correspondence dated August 10, 2010 from Sharon R. Goerke, Deputy eputy Clerk,
Township of Severn, re: Request for Temporary Stop Signs Town Line at .ine at
Warminster.
Received.
d) Minutes of the Midland Public Library Board Meeting held on May 13, 201 312010.
Received.
Carried.
11. COMMUNICATIONS:
a) Correspondence dated August 25, 2010, Glen R. Knox, Clerk, County of unty of Simcoe, re:
County of Simcoe Official Plan - Lack of Provincial Decision.
Motion No. CW100901-16
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It is recommended
1. That the correspondence dated August 25, 2010, Glen R. Knox, Clerk, Co rk, County of
Simcoe, re: County of Simcoe Official Plan - Lack of Provincial Decision bE ision be received.
2. That the Township of Oro-Medonte identify the impacts related to the lack ie lack of
provincial decision on the County of Simcoe Official Plan.
3. And that the County of Simcoe be provided with this information immediat( inediately, under
the Director of Development Services signature.
Carried.
P Page 9 of 17
Committee of the Whole Minutes - Wednesday, September 1, 2010
b) Correspondence dated August 9, 2010 from Reid Asselstine, President, 3ident, Maplewood
Park Estate Ratepayers Association, re: Rezoning of Boat Launch at Ma i at Maplewood Park
Estates.
Motion No. CW100901-17
Moved by Agnew, Seconded by Crawford
It is recommended
1. That the correspondence dated August 9, 2010 from Reid Asselstine, Pre; ie, President,
Maplewood Park Estate Ratepayers Association, re: Rezoning of Boat Lai oat Launch at
Maplewood Park Estates be received.
2. That staff be directed to proceed with the appropriate zoning by-law amen i amendment.
3. And that the applicant be advised of Council's decision, under the Director )irector of
Development Services' signature.
Carried.
c) Correspondence dated August 16, 2010 from Ken W.F. Howard, re: Pror ,e: Proposed Recycling
Facility - Old Barrie Road / Line 7 North.
Council consented to permit Ted Beaton to speak on the matter.
Motion No. CW100901-18 (Amendment)
Moved by Agnew, Seconded by Hough
It is recommended that the motion with respect to the correspondence dated , dated August 16,
2010 from Ken W.F. Howard, re: Proposed Recycling Facility - Old Barrie Ro ,rrie Road / Line 7
Nlnrih hA nmrnnrlrnrl to nrlrl• "nnrl that tha TMAinchin roar ioct that thn tonont nr%i Font r%nnoirlnr
V■ .vv %0% ■ ■.V/..%AV\A %/%%A%A■ %.411 ,A La 1 ...L 16 11V 1 V/VVI IVI 111.. I V%jLdVVL LI ILAL LI NV LVl I%AI IL VVl 1"I IL vvl1v1u%ol
providing access to Ken Howard as testing is being conducted".
Carried.
Pa Page 10 of 17
Committee of the Whole Minutes - Wednesday, September 1, 2010
Motion No. CW100901-19
Moved by Agnew, Seconded by Hough
It is recommended
1. That the correspondence dated August 16, 2010 from Ken W.F. Howard, i sward, re:
Proposed Recycling Facility - Old Barrie Road / Line 7 North be received. ;e ive d .
2. And that the applicant be advised, under the Clerk's signature, that the pr( the property
tenant is responsible to carry out the necessary testing and reporting as p ig as part of the
process of obtaining a Certificate of Approval from the Ministry of the Envi ie Environment,
that the results will be available to the public and will be subject to peer re, )eer review, and
that the applicant's request will be considered after the results of the repot e reports have
been received.
3. And that the Township request that the tenant consider providing access t -3cess to Ken
Howard as testing is being conducted.
Carried & rried as Amended.
d) Correspondence dated August 10, 2010 from Susan Woods, St. Thomas 'homas Church
Anglican Church, Shanty Bay, re: Letter of Support for Application to Hur to Human Resources
and Skills Development Canada (HRSDC).
Motion No. CW100901-20
Moved by Evans, Seconded by Crawford
It is recommended
1. That the correspondence dated August 10, 2010 from Susan Woods, St.1
s, St. Thomas
Church Anglican Church, Shanty Bay, re: Letter of Support for Application ication to Human
Resources and Skills Development Canada (HRSDC) be received.
9 That (.ni mr-il of thA TMAinchin of r)rn-KAarinnto ci innnrte thn onnlirtntinn to I inn fn 1-41 imnn
■ . ■va% vvM■ .vI. v1 a. ■v 1 v■ 1 1v1 III,, vl VIv IVI%O%AVI ILV VLAVVWI LV LI IV %Ajaj411V1LALIV1 1 LV 1 IWI I LW I I%AI 11"I i
Resources and Skills Development Canada for a grant, through the Enabli Enabling
Accessibility Fund, to install a lift in St. Thomas Parish Hall.
3. And that the applicant be advised of Council's decision under the Mayor's ayor's signature.
Carried.
Pa Page 11 of 17
Committee of the Whole Minutes - Wednesday, September 1, 2010
e) Correspondence dated August 7, 2010 from Phyllis Hutchinson, Oro Agr )ro Agricultural Society,
re: Request for Donation for the Oro World's Fair Loonie Lane Draw. 1w.
Councillor Crawford declared a conflict of interest on Item 11e) Corresponde -)pondence dated
August 7, 2010 from Phyllis Hutchinson, Oro Agricultural Society, re: Reque.c 3equest for
Donation for the Oro World's Fair Loonie Lane Draw as he is a Director of the )r of the Oro
Agricultural Society. Councillor Crawford did not participate in any discussior ;ussion or vote on
the item.
Motion No. CW100901-21
Moved by Evans, Seconded by Allison
It is recommended
1. That the correspondence dated August 7, 2010 from Phyllis Hutchinson, C ison, Oro
Agricultural Society, re: Request for Donation for the Oro World's Fair Loo air Loon ie Lane
Draw be received.
2. That a donation be made to the 2010 Oro World's Fair Loonie Lane Draw
n0i Draw.
3. And That the costs associated with the donation be funded from Council's
)uncil's Public
Relations allocation.
Carried.
f) Correspondence dated August 12, 2010 from Sherri Moore, CBCO, re: R, re: Request for
Donation for the 54th Annual Meeting & Training Sessions of the Ontario )ntario Building
Officials Association's Simcoe County & District Chapter and Bluewater C water Chapter.
Motion No. CW100901-22
Moved by Allison, Seconded by Evans
It is recommended
1. That the Correspondence dated August 12, 2010 from Sherri Moore, CBC
.01 CBCO, re:
Request for Donation for the 54th Annual Meeting & Training Sessions of 1
ins of the Ontario
Building Officials Association's Simcoe County & District Chapter and BIuE
id Bluewater
Chapter be received.
2. That the Township of Oro-Medonte provide a gift for the delegates attendii
attending the 54th
Annual Meeting, up to a total value of $1,600.00.
3. That the Township of Oro-Medonte provides a combination of Township w iship watches and
golf shirts as tokens of appreciation for the technical speakers of the 54th, 54th Annual
Meeting.
4. And That the costs associated with the gifts and tokens of appreciation be .tion be funded
from Council's Public Relations allocation.
Carried.
Pa Page 12 of 17
Committee of the Whole Minutes - Wednesday, September 1, 2010
g) Correspondence dated August 17, 2010 from Darren Parr, re: Shanty Be inty Bay Festival
Parade Exemption Request for Saturday, September 11, 2010.
Motion No. CW100901-23
Moved by Crawford, Seconded by Agnew
It is recommended
1. That the correspondence dated August 17, 2010 from Darren Parr, re: Sh; re: Shanty Bay
Festival Parade Exemption Request for Saturday, September 11, 2010 be 010 be received.
2. That an exemption to By-Law No. 2006-038, "Being a By-Law to Regulate ~gulate the
Holding of Parades or Processions/Events on Highways within the Townsl Township of Oro-
Medonte" be granted for the Shanty Bay Festival Parade on Saturday, Sel ay, September
11, 2010.
3. And That the applicant be advised of Council's decision, under the Directo Director of
Recreation and Community Services' signature.
Carried.
h) Correspondence dated August 23, 2010 from M.G. Brennan, re: Posted
'osted Speed Limit for
Line 14 North.
Motion No. CW100901-24
Moved by Crawford, Seconded by Evans
It is recommended
1. That the correspondence dated August 23, 2010 from M.G. Brennan, re: F n, re: Posted
Speed Limit for Line 14 North be received.
2_ That the renijest for n snPPA limit rp-diintinn nn I inp 14 Nnrth frnm H1A/\/ 11 i 1A/\/ 11 t n n I ri
• v, ■ • %v v ■v
Barrie Road be referred to staff for a report.
3. And that the applicant be advised of Council's decision, under the Director ) i re ct o r of
Transportation and Environmental Services' signature.
Carried.
12. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session / Motion to Rise and Report
Motion No. CW100901-25
Moved by Hough, Seconded by Agnew
It is recommended that we do now go in Closed Session at 9:49 a.m. to discL :o discuss
• personal matters about an identifiable individual.
Carried.
Pa Page 13 of 17
Committee of the Whole Minutes - Wednesday, September 1, 2010
Motion No. CW100901-26
Moved by Agnew, Seconded by Hough
It is recommended that we do now rise and report at 10:11 a.m.
Carried.
Item 12c) was dealt with at this time.
b) Motion to Rise and Report / Motion to Rise and Report
Motion No. CW100901-27
Moved by Crawford, Seconded by Evans
It is recommended that we do now go in Closed Session at 1:49 p.m. to disc to discuss
• personal matters about an identifiable individual
• acquisition/disposition of property
Carried.
Motion No. CW100901-28
Moved by Agnew, Seconded by Evans
It is recommended that we do now Rise and Report at 2:10 p.m.
Carried.
Items 12e) was dealt with at this time.
Motion No. CW100901-29
Moved by Coutanche, Seconded by Agnew
It is recommended that we do now go in Closed Session at 2:15 p.m. to discL :o discuss
• personal matters about an identifiable individual
• acquisition/disposition of property
Carried.
Motion No. CW100901-30
Moved by Agnew, Seconded by Coutanche
It is recommended that we do now Rise and Report at 3:34 p.m.
Carried.
Items 12d), f) and g) were dealt with at this time.
Pa Page 14 of 17
Committee of the Whole Minutes - Wednesday, September 1, 2010
c) Mayor H.S. Hughes, re: Personal matters about an identifiable individual ividual (CAO
Performance Management Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; D ficer; Doug Irwin,
Director of Corporate Services/Clerk; and Tom Gazda, Gazda, Houlne & Ass 1 & Associates Inc.
Motion No. CW100901-31
Moved by Hough, Seconded by Agnew
It is recommended that the confidential correspondence and confidential verk ;ial verbal
information presented by Mayor H.S. Hughes, Councillor Coutanche and Tor ind Tom Gazda,
Gazda, Houlne & Associates Inc., re: Personal matters about an identifiable i ifiable individual
(CAO Performance Management Update) be received.
Carried.
d) Robin Dunn, Chief Administrative Officer, re: Personal matters about an )ut an identifiable
individual (Staffing Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; D
ficer; Doug Irwin,
Director of Corporate Services/Clerk; Tamara Obee, Manager Health and Sa
and Safety,
Human Resources.
Motion No. CW100901-32
Moved by Agnew, Seconded by Crawford
It is recommended that the confidential correspondence dated September 1, fiber 1, 2010 and
nnnfirlentinl vP.rhal infnrmntinn nrP.qPntPrl by Rnhin ni mn rhiPf Arimini-qtrntiu i-cztrativA Offir-ar
re: Personal matters about an identifiable individual (Staffing Update) be rec( be received, and
that the CAO proceed accordingly as outlined in the confidential correspondE 3pondence.
Carried.
Pa Page 15 of 17
Committee of the Whole Minutes - Wednesday, September 1, 2010
e) Robin Dunn, Chief Administrative Officer, re: Acquisition/disposition of la )n of land (Pine Ridge).
Councillor Coutanche declared a conflict of interest on Item 12e), Robin Dun ~in Dunn, Chief
Administrative Officer, re: Acquisition/disposition of land (Pine Ridge) as he r as he has
immediate family as members of Pine Ridge Ski Club. Councillor CoutanchE itanche left the
Chambers and did not participate in any discussion or vote on this item. n.
The following staff present: Robin Dunn, Chief Administrative Officer; Doug li Doug Irwin,
Director of Corporate Services/Clerk; Andria Leigh, Director of Development pment Services;
Shawn Binns, Director of Recreation and Community Services.
Motion No. CW100901-33
Moved by Crawford, Seconded by Agnew
It is recommended that the confidential correspondence and confidential verk
;ial verbal
information presented by Robin Dunn, Chief Administrative Officer, re:
Acquisition/disposition of land (Pine Ridge) be received, and that staff proceE proceed as
directed by Council.
Carried.
f) Andria Leigh, Director of Development Services, re: Personal matters ab( e rs about an
identifiable individual (Development Services - Building Division).
The following staff were present: Robin Dunn, Chief Administrative Officer; D ficer; Doug Irwin,
Director of Development Services/Clerk; Andria Leigh, Director of Developm( ~elopment
Services; Shawn Binns, Director of Recreation and Community Services. es.
Motion No. CW100901-34
Moved by Evans, Seconded by Agnew
It is recommended that the confidential correspondence dated August 13, 20 13, 2010
presented by Andria Leigh, Director of Development Services, re: Personal n 'onal matters
about an identifiable individual (Development Services - Building Division - Bi ion - Bell) be
received with regret.
Carried.
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Committee of the Whole Minutes - Wednesday, September 1, 2010
g) Andria Leigh, Director of Development Services and Shawn Binns, Direc Director of
Recreation and Community Services, re: Acquisition/disposition of land ( f land (Guthrie Lands).
The following staff were present: Robin Dunn, Chief Administrative Officer; C ficer; Doug Irwin,
Director of Corporate Services/Clerk; Andria Leigh, Director of Development pment Services;
Shawn Binns, Director of Recreation and Community Services.
Motion No. CW100901-35
Moved by Evans, Seconded by Crawford
It is recommended that the confidential correspondence received August 26, ust 26, 2010 and
confidential verbal information presented by Andria Leigh, Director of Develo Development
Services and Shawn Binns, Director of Recreation and Community Services, s rvices, re:
Acquisition/disposition of land (Guthrie Lands) be received, and that the appl ie applicant be
advised of Council's decision, under the Clerk's signature.
Carried.
13. ANNOUNCEMENTS OF INTEREST TO THE PUBLIC:
14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: CEM:
15. ADJOURNMENT:
a) Motion to Adjourn.
Motion No. CW100901-36
Moved by Crawford, Seconded by Evans
It is recommended that we do now adjourn at 3:49 p.m.
Carried.
a or H. . H hes IrkJ. Dou~.g~ 1~~ y g C , J s l rw i n
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