05 19 2010 CoW AgendaProud Heritage, Exciting Future
1. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda
2. DISCLOSURE OF PECUNIARY INTEREST:
3. DEPUTATIONS:
None.
7. RECREATION AND COMMUNITY SERVICES:
None.
8. EMERGENCY SERVICES:
None.
TOWNSHIP OF ORO- MEDONTE
COMMITTEE OF THE WHOLE
MEETING AGENDA
COUNCIL CHAMBERS
WEDNESDAY, MAY 19, 2010
9:00 A.M.
*The order of the agenda will be altered to
allow Closed Session at 9:00 a.m.
4. ADMINISTRATION, FINANCE AND CORPORATE SERVICES:
a) Report No. Fl 2010 -09, Paul GraveIle, Director of Finance /Treasurer /Deputy
CAO, re: Statement of Accounts April 30, 2010.
5. DEVELOPMENT SERVICES:
None.
6. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
a) Report No. TES 2010 -06, Jerry Ball, Director of Transportation and
Environmental Services, re: Single Sourcing of Water Meter Equipment and
Appurtenances.
b) Report No. TES 2010 -07, Jerry Ball, Director of Transportation and
Environmental Services, re: Horseshoe Highlands Water Tower Inspection
and Cleaning.
9. REPORTS OF MEMBERS OF COUNCIL:
a) Ivlayor H.S. Hughes, re: Correspondence dated Monday May 3, 2010, Dr. Jim
Swan, re: Link on Township's Website to the American College of Cardiology
Website.
Page 1 of 51
Page
13 -14
15 -37
38
39
40 -43
44 -46
47 -49
50 -51
Committee of the Whole Agenda Wednesday, May 19, 2010
9. REPORTS OF MEMBERS OF COUNCIL:
b) Mayor H.S. Hughes, re: Correspondence dated May 6, 2010, Mike Galloway,
Clerk Deputy CAO, Township of Essa, re: Private Members Bill 13.
c) Mayor H.S. Hughes, re: McKay Tribute.
[Addenda]
10. CONSENT AGENDA:
a) Orillia Public Library, 2009 Annual Report.
Staff Recommendation: Receive.
b) Oro Medonte History Association, minutes of meeting held on March 31, 2010.
Staff Recommendation: Receive.
c) Correspondence dated May 7, 2010, Mark Cousins, Chair, Ontario Family
Fishing Weekend Steering Committee, re: The Ontario Family Fishing
Weekend.
Staff Recommendation: Receive and Post on Township's Website.
d) Correspondence dated May 6, 2010, D.Gayle Wood, CAO, Lake Simcoe
Region Conservation Authority, re: Use of Motorized Vehicles on Lake Simcoe
During Winter Months.
Staff Recommendation: Receive.
e) Correspondence from Township of Severn and Town of Collingwood, re:
Waste Management in Simcoe County.
Staff Recommendation: Receive.
11. COMMUNICATIONS:
a) Correspondence dated March 31, 2010, Jeff Van Niekerk, Continental Imports
and 2167807 Ontario Limited, re: Derelict Trailers.
b) Correspondence dated April 29, 2010, from Len and Susanne Mitchell and
correspondence dated May 1, 2010, from Robert Rountree, re: Ingram Road
Paving.
12. CLOSED SESSION ITEMS:
a) Motion to Go Into Closed Session
b) Motion to Rise and Report
c) 9:00 a.m. Robin Dunn, CAO, re: Litigation affecting the municipality (Insurance
Claim).
d) Robin Dunn, CAO, re: Personal matters about an identifiable
individual (Staffing Update).
e) Robin Dunn, CAO, re: Litigation affecting the municipality (NVCA Levy 2010).
f) Doug Irwin, Director of Corporate Services /Clerk, re: Acquisition /disposition of
land (Request to Purchase Part of Unopened Road Allowance between Lots
Page 2of51
Page
Committee of the Whole Agenda Wednesday, May 19, 2010
12. CLOSED SESSION ITEMS:
3 &4, Range 2 Snider).
g) Shawn Binns, Director of Recreation and Community Services, re:
Acquisition /disposition of land (John Street Road Allowance Hawkestone).
[Addenda]
h) Richard Playfair, Director of Emergency Services, re: Personal matters about
an identifiable individual (Fire investigation).
[Addenda]
13. ANNOUNCEMENTS OF INTEREST TO THE PUBLIC:
14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
15. ADJOURNMENT:
a) Motion to Adjourn
Page 3 of 51
Report No.
FI 2010 -09
To:
Committee of the Whole
Prepared By:
Janice MacDonald
Meeting Date:
May 19, 2010
Subject:
Statement of Accounts
April 30, 2010
Motion
Roll
R.M.S. File
4a) Report No. FI 2010 -09, Paul Gravelle, Director of Finance /Tr...
REPORT
Toumship of
RECOMMENDATION(S): Requires Action
For Information Only
X
It is recommended that:
1. That Report No. FI 2010 -09 is received.
2. The accounts for the month of April 2010 totalling 904,321.34
are received.
BACKGROUND:
Following is the statement of accounts for the month of April.
Batch No.
Cheque Registers:
Date
Amount
AC00591 April 07, 2010 54,527.67
AQ00592 April 14, 2010 176,620.05
AC00593 April 15, 2010 34,125.00
AC00594 April 21, 2010 160,021.25
AC00595 April 27, 2010 3,913.90
AC00596 April 28, 2010 221,686.26
Payroll:
PR00472 April 10, 2010 119,941.69
PR00475 April 24, 2010 122,511.79
FINANCE
Report No. 2010 -09
Proud Heritage, Exciting Future
650,894.13
242,453.48
May 19, 2010
Page 1 of 2
Page 4 of 51
4a) Report No. Fl 2010 -09, Paul Gravelle, Director of Finance /Tr...
Credit Card Registers:
AE00265 April 26, 2010 577.64
AE00266 April 26, 2010 335.78
AE00267 April 26, 2010 1,588.50
AE00268 April 26, 2010 984.05
AE00269 April 26, 2010 2,012.20
AE00270 April 26, 2010 5,475.56
Cheque Registers.
Total:
I ATTACHMENTS:
CONCLUSION:
That the accounts for the month of April are received.
Respectfully submitted:
C Qx
t
Janice 1 onaid,
Accounting Clerk
FINANCE
Report No. 2010 -09
10,973.73
904,321.34
SMT Approval Comments:
C.A.O. Approval Comments:
May 19,2010
Page 2 of 2
Page 5 of 51
Report No.
TES2010 -06
To: COMMITTEE OF THE
WHOLE
Prepared By:
L. McNiven
Meeting Date:
May 19, 2010
Subject:
Single Sourcing of Water
Meter Equipment and
Appurtenances
Motion
Roll
R.M.S. File
6a) Report No. TES 2010 -06, Jerry Ball, Director of Transportati...
REPORT
I RECOMMENDATION(S):
It is recommended that:
Transportation and Environmental Services
Report No. TES2010 -06
Requires Action j( For Information Only
Township
Proud Heritage, Exciting Future
1. THAT Report No. TES2010 -06 be received and adopted.
2. THAT water meters and appurtenances be purchased solely from Sensus.
3. THAT the Township be authorized to sell water meter packages, at cost, to
homeowners and builders connecting to the Township's municipal water systems.
4. AND THAT the Clerk be authorized to prepare the appropriate By -laws.
I BACKGROUND:
All of the existing residential /commercial water meters currently installed in the
Township's municipal water systems are Sensus meters. There are just over 1,700
water meters currently in service.
The Sensus meter has been specified in the Township Engineering Standards since
1997 as the type of meter required for installation within municipal water systems.
Each year, a number of meters are scheduled for repair /replacement as per the budget
documents. Sensus meters are purchased for these repairs /replacements through the
local distributor.
By -law No. 2004 -112 establishes the Purchasing and Tendering Procedures for the
Township which encourages open, competitive bidding processes while protecting the
financial best interests of the Corporation.
By -law No. 2004 -112 does allow for exceptions to the provisions within the By -law in
situations where the good or service is only available from a sole source, where the
extension of an existing contract is financially beneficial, if the item is in short supply, if
the items being purchased are necessary to ensure compatibility with existing products,
May 19, 2010
Page 1 of 3
Page 6 of 51
6a) Report No. TES 2010 -06, Jerry Ball, Director of Transportati...
to avoid warranty requirements, and where the sources of supply are restricted to the
extent that there is not effective price competition.
There are several other water meter suppliers with similar products available on the
market Neptune, Badger and Kent. All brands of water meters require specific parts
that are not interchangeable between brands.
I ANALYSIS:
Sensus parts are the only compatible parts for the existing water meters in service.
Parts must be purchased from a Sensus distributor.
Adding several different brands of meters would mean carrying additional parts/meters
in each of the service trucks. This could lead to a decrease in customer service as the
technicians search for the correct type of meter or part required for a repair or
replacement. Standardizing the type of meter installed has eliminated the need to stock
parts from several different meters.
The Sensus supplier is located in Barrie, Ontario. Staff at the supplier will respond to
calls 24/7, including opening the warehouse after hours for part pickup in the case of an
emergency. The proximity of the supplier equates to cost savings normally associated
with shipping.
In December, 2009, the Township purchased a new meter reading gun, which was an
upgrade to our old reader that was obsolete. Staff purchased the new reader with the
optional ability to read radio devices from Sensus meters. This allows for the future
installation of remote devices on each home, if required, with the ability to read the
meter from the road or from a tower system. No additional cost was incurred for the
upgraded ability to radio read on the meter reader. The radio read technology is
proprietary to Sensus meters and will only work with their metering equipment.
Staff would like to improve customer service by stocking water meter packages at the
Township office. The packages would include a water meter, shut off valve, remote
reader and wire, a radio reader, expansion tank, and backflow preventer and could be
paid for and picked up at the time of building permit issuance.
This would provide "one stop shopping" for customers and ensure that the water
specifications are being met without the homeowner having to determine what is
needed for connection to the municipal water system. Allowing the Township to buy
meter packages at bulk prices will also allow for cost savings to be passed on to the
residents /builders.
I FINANCIAL:
The cost per meter is approximately $220.00. The total value of existing water meter
assets within the Township is approximately $375,000.00. The estimated annual
replacement costs for meters are $14,000.00.
The cost to the Township, per meter package, is $394.50 plus tax.
Transportation and Environmental Services
Report No. TES2010 -06
May 19, 2010
Page 2 of 3
Page 7of51
6a) Report No. TES 2010 -06, Jerry Ball, Director of Transportati...
POLICIES /LEGISLATION:
By -law No. 2004 -112 Purchasing and Tendering Procedures for the Township
Municipal Act, 2006
By -law No. 2009 -056 Fees and Charges
I CONSULTATIONS:
Environmental Services Foreman
Manager of Engineering and Environmental Services
Director of Development Services
I LINKAGE TO COUNCIL STRATEGIC PRIORITIES:
1
The recommendations included in this Staff Report support the following Township Council's
Strategic Priorities:
[Service Excellence Promotion of a welcoming, courteous and professional culture of
service excellence.
CONCLUSION:
It is recommended that water meters for residential and commercial buildings on
municipal water systems be sole sourced from Sensus, and that the Township sell
water meter packages to customers connecting to Township water systems, at cost.
Respectfully submitted:
Jerry Ball
Director of Transportation and Environmental Services
SMT Approval Comments:
C.A.O. Approval Comments:
Transportation and Environmental Services
Report No. TES2010 -06
May 19,2010
Page 3 of 3
Page 8 of 51
Report No.
TES2010 -07
To: COMMITTEE OF THE
WHOLE
Prepared By:
L. McNiven
Meeting Date:
May 19, 2010
Subject:
Horseshoe Highlands Water
Tower Inspection and
Cleaning
Motion
Roll
R.M.S. File
6b) Report No. TES 2010 -07, Jerry Ball, Director of Transportati...
REPORT
Proud Heritage, Exciting Future
1 RECOMMENDATION(S): Requires Action
It is recommended that:
Transportation and Environmental Services
Report No. TES2010 -07
X
For Information Onlyn
1. THAT the purchasing of services for the inspection and cleaning of the Horseshoe
Highlands Water Tower be exempt from the requirements of By -law No. 2004 -112,
by contracting the work to PW Makar Coating Inspections Ltd.
2. AND THAT funds to cover the additional costs associated with the inspection and
cleaning be taken from the Water Operating Reserve.
BACKGROUND:
Water storage for the Horseshoe Highlands water system is an elevated water storage
tank built in the early 1990's and has been in continuous service since that time. The
tank is approximately 34 metres in height.
The American Water Works Association recommends that drinking water storage
reservoirs be cleaned and inspected on a regular basis to ensure that sediment does
not accumulate, and that minor deficiencies in the linings or coatings can be corrected
before they become expensive and time consuming problems.
In 2003, the elevated tank was videotaped to check the amount of sediment
accumulation. At that time, it was determined that the tank did not have enough
sediment build up to warrant cleaning.
The coatings on both the interior and exterior of the tank have not been assessed since
the tank was built. The coatings help prevent the steel tank from corroding and allow for
easier cleaning. Coatings from that time period where typically lead based paint.
Communications equipment has been installed on the top of the tower for
communication devices by outside companies who regularly access the top of the tower
for maintenance purposes.
May 19, 2010
Page 1 of 3
Page 9of51
Landmark Municipal
Clean, inspect tank, safety devices and
$3,900.00
Services
coatings and report
Misco
Clean, inspect tank, safety devices and
coatings, collect samples of coatings for
testing for lead, and report
$4,500.00
PW Makar Coating
Clean, inspect tank, collect samples of
$12,520.00
Inspections Ltd.
coatings for testing for lead, security audit,
concrete base assessment and report/DVD
6b) Report No. TES 2010 07, Jerry Ball, Director of Transportati...
I ANALYSIS:
The 2010 operating budget includes $10,000.00 for inspection and cleaning of the
Horseshoe Highlands Water Tower.
The Ministry of Labour recommends that fixed access ladder inspections be conducted
at least once per year and that records of these inspections be maintained by the
municipality. Since Township staff do not use the access ladder, the requirement for
annual inspection has not been completed.
Staff from the company renting space on the Tower roof is at risk and the Township
would be liable for not maintaining the access ladder or having completed yearly
inspections, if an investigation was completed by the Ministry of Labour.
Staff are eager to have the Tower inspected and cleaned. The following verbal /written
quotes have been received to complete the cleaning and inspection work:
The Township's Purchasing and Tendering Procedures By -law (2004 -112) allows for
exceptions to the By -law's procedures where a Department Head deems it necessary,
or in the best interests of the Township to acquire goods or services from a particular
source, to submit a report for approval of Council to acquire the services from a
particular source under the following circumstances:
1. The service is available from a sole source;
2. Extension of an existing contract would prove more cost efficient or beneficial;
3. When the required item is in short supply due to market conditions;
4. When it is necessary to ensure compatibility with existing products or to avoid
violating warranty /guarantee requirements; and
5. The sources of supply are restricted to the extent that there is not effective price
competition.
Since the tower has never been taken out of service, staff are concerned about the
system's ability to function using pressure from the well pumps to run the system
without the tower. Trials could be completed to ensure that pressures can be
maintained throughout the distribution system with the tower in isolation, but this would
further delay the inspection of the tower and expose the municipality to further risk.
Transportation and Environmental Services
Report No. TES2010 -07
May 19,2010
Page 2 of 3
Page 10 of 51
6b) Report No. TES 2010 -07, Jerry Bali, Director of Transportati...
To avoid having to isolate the tower from service, staff are recommending that PW
Makar Coating Inspections Ltd. do the inspections and cleaning without taking the water
tower out of service. This would also mean no disruption to the residents, no wait times
for disinfection of the reservoir or bacteria sampling, and that the operation could take
place during any time of the year.
PW Makar is the only supplier of underwater cleaning, with the qualified inspection
certification and training, known to department staff.
Inspection of the fixed access ladders is required as soon as possible, in order to meet
Ministry of Labour requirements for the water tower.
I FINANCIAL:
The amount of funding budgeted in the 2010 operating budget can be supplemented by
the Water Operating Reserve to cover the extra expenses associated with hiring PW
Makar Coating Inspections Ltd.
The Water Operating Reserve was created for instances such as this to cover expenses
that are warranted by the Corporation, but that were not budgeted for in the current
operating year.
I CONSULTATIONS:
Manager of Health and Safety and Employee Relations
Environmental Services Foreman
I LINKAGE TO COUNCIL STRATEGIC PRIORITIES:
The recommendations included in this Staff Report support the following Township Council's
Strategic Priorities:
[Service Excellence Promotion of a welcoming, courteous and professional culture of
service excellence.
TAustainability Oro Medonte strives to build a sustainable community with regard for
future generations.
I CONCLUSION:
It is recommended that PW Makar Coating inspections Ltd. be selected as the
contractor and that funds to cover the extra expenses be taken from the Water
Operating Reserve.
e pectfully submitte
er Ba
Director of ansportation and Environmental Services
SMT Approval Comments:
C.A.O. Approval Comments:
Transportation and Environmental Services
Report No. TES2010 -07
May 19,2010
Page 3 of 3
Page 11 of 51
9a) Mayor H.S. Hughes, re: Correspondence dated Monday May 3, 20...
Brissette, Marie
Subject: FW: discussion on weekend
Original Message
From: Dr. Jim Swan
To: Harry Hughes
Sent: Monday, May 03, 2010 9:36 PM
Subject: discussion on weekend
Link to the American College Cardiology http: /www.cardiosmart.org/
Link to our office website http: /www.rvcardiology.org/
Hi Harry here are the websites that I spoke to you about. The American College of cardiology website has cardiac
information that is updated every day and is excellent and there are many facets on this website which allow patients to
get information about cardiac disease and also explains the risk factors involved in cardiac disease. I believe this would
be an excellent Link from the Township website. There is a lot of outpatient education on our website as well and there
is a section there under Links were gives instructions on how to use an external cardiac defibrillator in the community
for example.
As you know a little over a year ago we started a program in the Township to educate people about using the external
cardiac defibrillators. This program has been promoted to the Chamber of Commerce, the fire department and it was
our goal to try and educate people in the community with short demonstrations at community events. I'm not sure just
how far this program has proceeded and as mentioned earlier I was more than happy to act as a consultant for the
program and to give some of my personal time to advance this worthy cause. There is a Link on our website which gives
a video on how to use an external defibrillator and we're more than happy to have you use the links through us or we
can set up a Link directly for the Township for the defibrillator video. Please let me know how you would like to move
this whole issue forward and we can involve the chamber if you wish
Jim
1
Page 12 of 51
9b) Mayor H.S. Hughes, re: Correspondence dated May 6, 2010, Mik...
Corporation of the Township of Essa
5786 Simcoe County Road 21
Utopia, Ontario
LOM 1T0
TO: Mayor and Members of Council
DATE: May 6, 2010
SUBJECT: PRIVATE MEMBERS BILL 13
Private Member's Bill 13
4, t iik
1, lir
j pWNSfit tP ESSA
Where limn and Country Me t
Page 1 of 2
OFFICE OF THE CLERK
Telephone: (705) 424 -9770
Fax: (705) 424 -2367
Web Site www.essatownship.on.ca
Please be advised that at its meeting of May 5, 2010, The Council of The Township of Essa
passed the following resolution:
Resolution No: C 117 -2010 Moved by: Henderson Seconded by: Macdonald
WHEREAS Private Member 's Bill 13, being an Act to sustain and encourage
improvement in Ontario 's water and wastewater services and to establish the Ontario
Water Board passed I Reading on March 23, 2010 in the Provincial Legislature; and
WHEREAS Bill 13 shall require regulated entities that provide water services or
wastewater services to fewer than 10,000 customers to amalgamate those services with
the services of one or more other regulated entities if they determine that it is possible to
do so, or if they are directed to do so by the Minister; and
WHEREAS it appears that many of the municipalities in this area have incurred
significant debt and long term loans for the upgrading or expansion of water and
wastewater projects in their respective municipalities; and
WHEREAS the Township of Essa's water and wastewater customers should not have to
pay towards any significant debts and long term loans that have been incurred by other
municipalities for the upgrading and expansion of such infrastructure facilities in those
municipalities if we are required to amalgamate our water and wastewater services with
one or more of these municipalities; and
WHEREAS the Township of Essa has already planned, upgraded and/or expanded our
water and wastewater facilities to meet Provincial Regulations including to
accommodate growth in our municipality over the next 25 year period by using
development charges, reserves, a portion of user rates and other sources of revenue
without the need to incur significant and long term debt for such purposes; and
Page 13 of 51
9b) Mayor H.S. Hughes, re: Correspondence dated May 6, 2010, Mik...
WHEREAS the Township of Essa has proven that it can operate and maintain its water
and wastewater facilities in compliance with Provincial Regulations and is committed to
doing so in the future and many other lower tier municipalities in the Province may be in
a similar position;
NOW THEREFORE BE IT RESOLVED that the Province and Mr. David Caplan, M.P.P.,
be advised that the Township of Essa does not support the enactment of Private
Member's Bill 13 and a copy of this resolution be forwarded to Mr. Jim Wilson, M.P.P.
and to all municipalities in the Province of Ontario.
The Council of The Township of Essa would appreciate the support of your council by
supporting the above resolution and sending your comments to your local MPP, David Caplan,
MPP and Premier Dalton McGuinty.
Questions can be directed to Kathy Pearl, Information Coordinator at (705) 424 -9917 x. 117.
Yours truly,
Mike Galloway
Clerk Deputy CAO
MG /11
Page 2 of 2
Page 14 of 51
10a) Orillia Public Library, 2009 Annual Report.
St...
Page 15 of 51
10a) Orillia Public Library, 2009 Annual Report.
St...
A MESSAGE FROM THE BOARD
ORILLIA PUBLIC LIBRARY
On October 30, 2009, we held a party to celebrate an ending and a beginning. The staff and community said good
bye to the old library building, and placed a ceremonial lock on it.
Like many aspects of the new library project, even the party was held two weeks later than originally planned,
but it happened.
The move went on schedule though and the library re- opened November 30 at its temporary home at 500 Gill
Street. Despite the spacious look, thousands of volumes from the collection had to be kept in off -site storage.
December was to bring more celebration with the tender award for the new building by Orillia City Council, but
another delay forced the contract award to be made in the New Year.
Over the last couple of years the new building project has met obstacles and overcome them. Those most affected
by each delay, library staff, carried on wondering if the day would come when a new library would begin to rise
from the rubble of the century old Carnegie Library it would replace.
It is to the staff the Orillia Public Library Board owes a thank you. Through the various delays, the staff still
provided much needed service to Orillians.
During the summer of 2009 children's programming exceeded expectations. In particular, the Teen Survivor
program attracted 140 teenagers. Part of the program involved writing reviews of the books they read, and those
teens contributed 400 reviews.
Teen Survivor is an example of the partnering opportunities the library undertook to develop several years ago.
The program was a success because of the ingenuity and work of the staff, and the financial help of the Orillia
Rotary Club Lake Country.
The Orillia Public Library also partnered with Lakehead University for a kindergarten program called Alphabet
Stew and a tutoring program called Circle of Friends.
Another example of community partnership is with the Boys and Girls Clubs of North Simcoe. Staff approached
the board with a proposal for an after school program, which the board heartily approved.
The library also moved ahead on two important fronts that affect delivery of service to the public.
A staffing study by A.F. Church Associates was received by the board and passed on to council. City Hall staff
is now working with library staff and the board to prepare a new staffing model that will improve the service and
help us to be ready when the new library opens.
1
Page 16 of 51
10a) Orillia Public Library, 2009 Annual Report.
St...
In the fall a contract was awarded to The Library Solution to install a new Library Information System. This is the
brain of the Library operation that allows users to find the materials they are looking for and it allows the staff to
manage the collection. The old system has been held together with elastic bands, paper clips and chewing gum
for more than a year. Staff is certainly looking forward to having the new system running.
As we look ahead, the board will endeavour to create a new strategic plan in 2010 and from that create shorter
term business plans. These are vital tools of the library to prepare the service and the staff for the future, rather
than reacting to change.
The board will also be launching a fundraising campaign to compliment the building of the new library.
Currently, library staff, with help from the Friends of the Orillia Public Library, has commemorative medallions
and bricks from the old building for sale as a warm up to the larger campaign.
John Swartz, Chair
Orillia Public Library Board
2
Page 17 of 51
10a) Orillia Public Library, 2009 Annual Report.
St...
BOARD MEMBERS
John Swartz, Chair
Peter Hislop, Vice -Chair
Frank Coyle, Councillor, Sevem Township
Don Evans, Councillor, City of Orillia
Michael Fogarty, Councillor, City of Orillia
Ruth Fountain, Trustee
Gay Guthrie, Trustee
Robert Hawkins, Trustee (Jan-Jun)
Ann Murphy, Trustee
Paul Orser, Trustee (Dec)
Joanna Rolland, Trustee
Mort Seymour, Trustee
BOARD COMMITTEES
Based on 2006 Census Figures
ORILLIA PUBLIC LIBRARY BOARD
Finance: Frank Coyle, Ann Murphy, John Swartz
Personnel: Don Evans, Michael Fogarty, Mort Seymour, John Swartz
Planning: Ruth Fountain, Peter Hislop, Joanna Rolland, John Swartz
Community Relations: Robert Hawkins, Mort Seymour, John Swartz
Property: Gay Guthrie, Joanna Rolland, John Swartz
Ad Hoc Policy: Robert Hawkins, Peter Hislop, Arm Murphy, John Swartz
Ad Hoc Info Orillia: Don Evans, Gay Guthrie, Robert Hawkins, Ann Murphy, John Swartz
Ad Hoc Fundraising: Gay Guthrie, Joanna Rolland, John Swartz
POPULATION SERVED*
City of Orillia 30,259
Township of Severn 12,030
Township of Oro-Medonte 20,031
TOTAL 62,320
3
Page 18 of 51
10a) Orillia Public Library, 2009 Annual Report.
St...
Part -Time Student Pages
Alexandra Andrews (Sep
Reilly Beesley
Lauren Cook Gan Sep)
Molly Claire Gillett
Tara Hill
Marley Lauro an Sep)
Amy Lentini (Aug
ORILLIA PUBLIC LIBRARY STAFF
Full -Time
Suzanne Campbell: Director, Children's, Youth Audiovisual Services
Tina Chatten: Administrative Assistant
Joyce Dempsey: Head, Circulation Services
Lynne Gibbon: Director, Information Services
Patricia Hopkins: Adult Page, Circulation Information Services; Library Clerk, Circulation
Jai Khemraj: Caretaker
Susan Murphy: Library Clerk, Circulation Services
Jennifer Murrant: Library Assistant, Information Services
Barbara Romeo: Library Clerk, Circulation Services
David Rowe: Director, Technical Services
Dawn Silver: Chief Executive Officer
Kelly Smith: Library Assistant, Children's /Teen Services
Maureen Watson: Library Clerk, Circulation Services
Part-Time Regular
Kelly Absalom: Librarian, Children's Services
Nancy Archer: Library Clerk, Public Services
Jerry Charbonneau /Peter Ellis: Relief Caretaker
Megan Copp: Relief CIerk, Circulation Services; Library Deselection Project (Sep Dec)
Sarah Csekey: Library Assistant, Children's Services; Relief, Circulation Services
Susan Dance: Cataloguer
Joyce Keddy: Adult Page, Technical Processing
Lee Kelly: Library Assistant, Technical Processing; Relief, Information Children's Services
Lynn Lockhart Newspaper Indexer /Library Assistant, Information Services
Fred Marlow: Systems Support Technician
Cathy McRae: Library Clerk, Technical Processing
Margaret O'Leary: Library Assistant, Children's Services (Jan Apr)
Michelle Sinclair: Library Clerk, Circulation Services Reader's Advisory
Amanda Sist Library Assistant, Children's Services
Jayne Turvey: Community Relations and Volunteer Coordinator
Contract Positions
Chantale Boileau: Library Assistant, Information Services
Brittney Boynton: Children's Services, Summer Career Placement Gun Aug)
4
Paige McCormick Gan Sep)
Keera Merkley
Jelena Petrovic
Emma Quirt (Relief)
Keltie Town (Jan Aug)
Michelle Wigham
Page 19 of 51
10a) Orillia Public Library, 2009 Annual Report.
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IN- LIBRARY VOLUNTEERS
Akers, Karen
Annesley, Joan
Boyle, Sharon
Bradford, Karleen
Brown, Marilyn
Burns, Michael
Campbell, Tonia
Chen, Marie
Cody, Joan
Connor, John
Connor, Shirley
Daggett, Shannon
Damery, Sharon
Davidson, Joan
Doyle, Helen
Dupuis, Danielle
Ellis, Peter
Flood, Joyce
Fowler, Josh
Graham, Heather
Grayston, Garry
Hartley, Rosemary
Hewgill, Margaret
Hibbins, Win
Hodge, Dianne
Hoover, Jamie
SHUT -IN VOLUNTEERS
Akers, Karen
Barons, Harry
Connor, John
Huffman, Leo
Hewgill, Marg
Homer, Norma
Hutchings, Wendy
Maxwell, John
ORILLIA PUBLIC LIBRARY VOLUNTEERS
Hutchings, Al
Hutchings, Wendy
Intepe, Julie
Irwin, Ellen
Islam, Nazrul
Jaques, Frances
Jefferies, Jim
Jeffries, Norm
Kay, Bailey
Keizars, Heidi
Kalbfleisch, Marilyn
King, Mike
Klamann, Hannah
Lang, Joyce
Lang, Jennifer
Lee- Burnet, Andrea
Leitch, Joan 0
Lindsay, Judi
Love, Teresa
MacDonald, Doreen
Mais, Herb
Maltby, Mary
Marson, Melda
Maxwell, John
McCague, Lynda
Murray, Walt
Orser, Paul
Preston, Sandra
Raymond, Earl
Ross, Maureen
Soper, Ursula
Talbot, Alison
Talbot, Bill
Thompson, Bob
Wilding, Malcolm
Received 20 year Ontario Volunteer Service Award
Received 10 year Ontario Volunteer Service Award
O Received 5 year Ontario Volunteer Service Award
5
McCreath, Gay 0
Morris, Hillary
Neville, Robin
Orser, Paul
Patel, Pooja
Pattenden, Eric
Payne, Laura
Percy, Lois
Raymond, Earl
Ross, Maureen
Rowlinson, Hugh
Showers, Moira
Smith, Ella
Smith, Ryan
Soper, Ursula
Stahan, Marie
Stephen, Marcia
Talbot, Alison
Talbot, Bill
Taylor, Wendy
Thompson, Bob
Trinnier, Jason
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ANNUAL REPORT OF THE CHIEF EXECUTIVE OFFICER
"The Orillia Public Library enriches the personal, civic and corporate lives
of our community through access to ideas and information in a variety of media."
(Mission Statement from the Orillia Public Library Strategic Plan)
My second year as CEO of the Orillia Public Library went even faster than the first one. The
first quarter of the year saw continued meetings and consultations with the Library Planning
Team and various stakeholders in the community. The meetings with architects and engineers
continued to refine the building and it's systems with an end to creating a visually appropriate
downtown building that will become the premier community hub in downtown Orillia. I would
like to take this opportunity to thank the staff and volunteers of the Orillia Public Library, the
Library Board, Friends of the Orillia Public Library, City staff including Senior Management
and Council for their commitment to this project. Without the ongoing, continuous support of
these dedicated individuals the project could have become stalled at several points but it did
not.
As part of the new library project, numerous buildings were evaluated over several months as
possible locations to temporarily house the library so it could continue to provide public
service. The buildings investigated were:
Wal -Mart, Highway 12
National Food, Memorial Avenue
Jim Wilson, Memorial Avenue
Orillia Pontiac, 21 -22 Matchedash Street South
Canadian Tire, Old Barrie Road
Central School, Coldwater Road
Woolco Building, 41 Mississaga Street
McDaid Mall, 10 Western Avenue
Home Hardware, 169 Front Street South
Shoppers Drug Store, Orillia Square Mall
Giant Tiger, Atherley Road
Second Last Call, 500 Gill Street
Most of the buildings were judged to be unsuitable due to size, availability or cost. Four
buildings identified as preferred locations underwent a more detailed technical assessment to
make sure that the buildings were in good repair:
Woolco Building, 41 Mississaga Street
McDaid Mall, 10 Western Avenue
Home Hardware, 169 Front Street South
Second Last Cali, 500 Gill Street
500 Gill Street became the Second Last Library, even though it is not large enough to
accommodate all the collection but it can support the weight of 150 pounds per square foot
which is what the public library requires. Libraries have very high loading requirements which
eliminated the majority of sites. As well the City needed to purchase land for a new fire hall.
By purchasing 500 Gill Street for the fire hall it would allow the Library to occupy the building
without paying the high cost of commercial rent thus saving the project and taxpayers a
considerable amount.
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From that point on until we moved in the middle of November, everyone at the Library began
planning for the move. The building at 36 Mississaga had been occupied for 98 years and we
had to plan carefully to manage the extensive art collection, arrange for storage and sort all the
staff areas in order to fit into a temporary building approximately 3000 square feet smaller than
the old Library. The movers were very good, handling a two week delay with skill. The
people of Orillia were very patient as the stress was sometimes evident in the staff at times. The
Friends of the Orillia Public Library sent us lunch during the move to help keep our moral up.
A special thank you to Library Caretaker Jai Khemraj and Peter Ellis for the hard work they did
during the move and getting the shelving in place for the storage units. The hardest task for me
during this time was not being able to provide library access to the community for two weeks.
Thank you again for coming to see us when we did open our doors on November 30, 2009.
Many people have commented on how their perception of what the temporary Library building
had been. They remembered 500 Gill Street as a drinking establishment in poor repair.
Everyone has been happily surprised at what we look like inside now. There is a much better
layout of the collections, we can still retrieve the books in storage and we have mostly worked
out the problems with the temporary location. There is still a lot of promotional work to be
done so that the old image of the facility will be overcome.
Meanwhile, the progress towards choosing a new integrated library system was also going on.
The old GEAC computer system that keeps track of all our patrons and what they have out,
needed to be replaced. After several very impressive demonstrations, we chose The Library
Corporation (TLC) Library. Solutions. It has all the capabilities people have been asking for
and more. The new system will be in place mid -year 2010.
Throughout the 2009 year, staff at your Library continued to offer programs, select and
catalogue new materials, answer your questions and help you research. We all look forward to
continuing our service to Orillia in the temporary location and offering so much more when we
move into the new Library in 18 months to 2 years.
Dawn Silver, M.L.I.S.
CEO, Orillia Public Library
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ANNUAL REPORT OF THE DIRECTOR OF CHILDREN'S, YOUTH AUDIOVISUAL SERVICES
Children's Services staff continues to develop and customize library services for children and parents as
part of the Orillia Public Library's ongoing commitment to introducing and maintaining a positive and
welcoming library experience. This was a year where staff showed their flexibility by continuing successful
programming for Teens and Tweens, introducing a new focus on early literacy skill based Early Years
programming, despite the uncertainty and closures as the staff prepared and moved to a temporary facility.
Teen and Tween Services
Teens were served well this year with a number of programs designed and implemented just for Teens
including an "80's Karoke and Dance Party lock down Movie Nights, and craft oriented programs such as
Journaling and water colour painting.
Book clubs continue to be a strong member of the program family for both Teens and Tweens, with Chick
Chat and two Mother Daughter Book Clubs continuing to meet monthly. The Friends of the Orillia Public
Library are sponsoring this club.
Teen Survivor was a huge success with 140 Teens participating. The program is sponsored by the Orillia
Rotary Club Lake Country. Their donation was used to purchase multiple copies of the books, for cash
prizes for the Short Story Contest and the Poetry Contest. Members of Teen Survivor wrote 400 reviews and
voted close to 500 times. A highlight of Teen Survivor was a road trip to Stratford planned by the Youth
Services Coordinator. Sixty members of Teen Survivor including parents and grand parents saw the play
Midsummer Nights Dream. The trip was inspired by the Teen Survivor book Wondrous Strange.
Participants enjoyed a fabulous picnic lunch and dinner at King's Buffet. All participants were thrilled with
the trip, and the author complimented the program and the trip on her blog.
Teens also had the opportunity to earn community service hours by participating in BET (Board of
Extraordinary Teens). One of jobs of BET was to help plan and staff the programs for Teens. All of the
programs for Teens were made more successful by their enthusiastic participation. At Wolverine, the Teens
popped popcorn and then distributed it to the viewers, they also staffed the door and signed everyone in,
helping make the program run smoothly.
Early Years Programming and Services
Quality programming focusing on language enrichment for children six years and under continues to be a
cornerstone of Children's Services. Children and parents showed how much they enjoyed the early literacy
programming despite the disruptions to the regular schedules as staff prepared for the move to the
temporary facility, over 2400 children with their parents enjoyed attending 113 literacy programs.
This year we began implementing a program, developed by the American Library Association, and based
on the research on early brain development. As part of this program we share with parents the six pre
reading skills that will help their children learn to read. One skill is presented in each story with ideas
on how to extend the experience at home.
Staff were trained on this through teleconferences, workshops and reading advice from other libraries. The
staff have reported on the success of the program, focusing on skills provided to them with an opportunity
to discuss with parents how the daily activities parents and children share help develop early literacy skills
for their children. Parents of Babies and Toddlers are enthusiastic recipients of the information sharing in
these programs.
School Age Services
Our commitment to quality and innovative literacy based programs and services continue to shine with
overflowing attendance at Explorer's Club, March Break programs and the Summer Reader's Club
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A primary emphasis of school age summer programming is to keep the children reading over the summer,
we do this by offering a fun and innovative Summer Reader's Club. Parents commented on the positive
influence the program had on their children's reading over the summer. One parent stated, "It was great.
She loved coming, it kept her interest and made her think. I noticed an improvement in her confidence in
reading and her ability. The games kept her challenged." Parents also commented on the fun atmosphere
staff created for the programs "I was very happy to see the people running the program really loved kids
and seemed to have just as much fun. I thank you from the bottom of my heart, you made the program and
now I have a little girl who loves to read." The total number of books read was 6189.
The monthly Saturday Explorer's Club gave children a chance to explore many different experiences at the
library such as the traditions of Italy, India and France. The Explorer's Club also had their own special
celebration to say goodbye to the old library.
GOODBYE GRAFFITI ART
A March Break highlight was the Star Wars Family Trivia night. Families joined forces and came in
costume for a fun night of star wars trivia. We had families with four year olds and twelve year olds and
everyone in between, parents and children could participate together. Because it was multiple choice, Star
Wars experts could play along side regular fans.
MAY THE FORCE BE WITH YOU!
More family fun came to the library with the Father and Son Hockey Pool. Finally a program where fathers
and sons are on an equal playing field. The kids seemed to know as much trivia and hockey stats as their
fathers. We really enjoyed Randy from MVP who did a talk about the history of hockey cards and brought
an assortment of cards for the boys to see. He even gave each boy their own cards. The memorabilia night
was also really popular, every boy had stories of pucks, sticks, jerseys, and flags that had a history.
Community Outreach and Support
Children's Services staff presented 117 programs to community groups with an attendance of 5,574 people.
The staff introduced the library to school classes, day care organizations, and community groups.
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Programming was enhanced with partnerships including; Therapeutic Dogs of Canada and their Paws to
Read program; the Ontario Early Years Center; Georgian College's Early Childhood Education Program,
Lakehead University's Education program.
Reading rewards are a very important part of the Summer Reader's Club. A Lion's Club Store was created
for the third year, with prize incentives purchased with the money donated by the Orillia Lion's Club. The
Lion's Club store proved to be a very popular part of the summer creating a strong incentive for children to
continue reading over the summer. One parent praised the store stating, "The Lion's Club prizes were one
of the most important driving factors that pushed my children to read! Read! Read! Read!"
We would like to thank the following Orillia businesses for supporting summer reading at the Orillia
Public Library: A W Restaurants, Dairy Queen, Montana's, Kelsey's, Little Caesar's, Boston Pizza, East
Side Mario's, The Source, Future Shop, Georgian Mall, 2nd Century Sports, Rounds Ranch, with special
thanks to Apple Annie's, Jack and Maddy: A Kids Store, Dominoes Pizza, the Lions Club of OriIla, the TD
Bank, and the Orillia Rotary Club -Lake Country.
ChiIdren's and Youth Services staff reached out and supported events in the community: staffing a literacy
area at Arts for Peace, and the Storytelling Tent at Canada Day, offering a storytime at the Festival of Trees',
Teddy Bear Breakfast and the Stephen Leacock Museum's Teddy Bear's Picnic, staffing a booth highlighting
the six skills to work on for reading success at the Simcoe County District School Board's "Pathway to
Kindergarten" program.
Children's Services staff were members of the Good for Life Committee, the Boys and Girls Club Board,
and the Safe Kids Committee.
A new initiative supported by the Library Board was a partnership with The Boys and Girls Club of Orillia.
The board agreed to a partnership which will see an after school club established by the Boys and Girls
Club and housed in the programming room at the temporary facility.
School Cooperation
School and library cooperation played a prominent role in the activities happening in Children's and Youth
Services.
Battle of the books was hosted by the Library on May 1. Students from Regent Park, David H. Church,
Harriet Todd, Mount Slaven, Norte Dame, East Oro, Monsignor Lee, Warminster, St. Bernard's,
Uptergrove, and Marchmont participated in an all day round robin tournament. After a hard fought battle
the three teams to emerge victorious and move on to the Grand Battle were Monsignor Lee, East Oro, and
St. Bernard's (Defending Champions). In a close fought Grand Battle, East Oro emerged victorious.
English classes from Patrick Fogarty and Twin Lake High Schools attended a program titled "Ancient
Languages and the Days of King Arthur" at the library.
Staff Training and Development
Keeping on top of trends and new approaches to the traditional services the library provides is a key
feature of quality service. To this end staff in Children's and Youth Services attended OLA and SOLS
sponsored workshops.
The director and one children's staff member attended the OLA conference.
The Children's Services staff continue to participate in the programming round table titled "Beyond the
Eensy Weensy Spider" originally created by Orillia staff. This is now an on -going training opportunity
with hosting duties rotating among participating libraries.
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Personnel
We were once again successful in obtaining an eight week Summer Career Placement Grant from the
Federal government. The grant money was used to hire a summer student in support of the Ready to Read
Club and provide outreach programming for community groups.
Sarah Csekey was re -hired for the Children's Services part -time technician position. Sarah is focusing on
expanding the Babytime program and our early literacy initiatives.
Two Early Childhood Education (ECE) students from Georgian College each completed a four week
placement in the spring.
Eight Education students from Lakehead University completed a community placement at the library m the
fall.
Suzanne Campbell
Director of Children's and Youth Services
Director of Audio Visual Services
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ANNUAL REPORT OF THE DIRECTOR OF INFORMATION SERVICES
2009 was a year of tremendous challenge for the Department of Information Services, as we planned how
to move the largest collection of the library to a temporary site. In the fall of 2008, two students from the
faculty of information studies at the University of Western Ontario had been hired to weed the non-
fiction collection. About two -thirds of the collection had been reviewed by the end of 2008, but the
department was unable to continue the project into 2009. Therefore, from 819 to 999 in the Dewey
sequence was not weeded, and had to be moved to the temporary site as well as off -site storage. The
Reference collection was weeded before and during the move. In the end, due to the smaller footprint of
the Information Services department at 500 Gill, 20,000 books had to be re- catalogued, packed up and
moved to off -site storage.
No programming for adults was presented in the fall, since our meeting room was piled high with boxes
of books. But in June, we held a number of workshops on various aspects of genealogical research that
were very well attended -175 people participated. The adult book club, the Bookworms, continued to
meet, despite the move and attendance varied from month to month, but averaged 10 to 15 people each
meeting. About 55 people attended the Volunteer Luncheon in April. Adult programs entitled Internet
Dating, Days of King Arthur, Living the Life and Memory Loss were attended by 110 people during the
spring.
Lifescapes and the Lifescapes Alumni
continued to meet and the book launch for
this group took place at the Leacock Literary
Lapses, with 60 people in attendance.
BOXES AND MORE BOXES!
Information services continued to supply library materials which were delivered to shut -ins, despite the
move. Service was up 17 per cent and materials were delivered to 247 people.
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Volunteer hours were down a bit, due to the move, but the library logged 2967 hours, which saves the
library the equivalent of 1.5 employees in salaries.
The webpage was visited 21,046 times over the year and the William Sword Frost Scrapbook was still
being accessed, on average 40 times per month, for a total of 593 accesses, which is up 22 percent over last
year.
Loans of library materials to other libraries was equivalent to that of last year, despite the fact that we
were closed during the move we sent out 1569 items during the year.
The library lost two of its long standing volunteers and supporters in 2009.
John Donald (Jack) Stewart who shelved library
material, organized files, repaired book trucks
and was a valiant library promoter for years
passed away in January.
And Lorna Irwin, who initiated the Friends of
the Library and Chaired the committee for
years, passed away in October, just shortly after
her husband died.
Both have been very much missed by library staff.
INFORMATION ORILLIA UPDATE:
JACK AND HIS WIFE, BETTY
LORNA AND HER HUSBAND, LUKE
Since Information Ori llia was the recipient and sponsor of Christmas in June in 2009, I volunteered for the
planning committee and assisted with the organization of events. The Board Lost Robert Hawke as a member,
when he moved to Brechin. Gay Guthrie continued as Chair, Don Evans as Vice Chair, Lynn McIsaac as Treasurer
and Lynne Gibbon continued as Secretary. June Gunn continued as a member at large. Kathie Mendez tabled her
resignation in November as she would be returning to school in January.
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Reference Queries
20,576
Internet Use
23,611
Online Databases
21,107
Volunteer Hours
2,967
Frost Scrapbook
593
Interlibrary Loan Items Borrowed
1,569
Interlibrary Loan Items Loaned
2,460
Programs
85
Community Outreach
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The board developed evaluation measures for candidates who applied for the position, created a hiring
committee, interviewed and narrowed the candidates to three. Ida Garrow accepted the position of Director at the
end of December.
PROFESSIONAL DEVELOPMENT:
Webinars on the following topics were attended by Information Services staff:
Web 2.0; Novelist; the Next Generation OPAC; The Role of the Roving Librarian. Jayne Turvey attended a
Marketing Think Tank held at the Oakville Public Library and Lynne Gibbon attended a workshop at Orangeville
Public Library explaining the new Accessibility Legislation.
Often the department receives comments from library users on how our services have assisted them. A number
follow:
From the librarian at the Curve Lake Reserve when we received permission from Gary Bagley to copy his
cemetery records for Rama: "Thank you to Lynne for tracking this down for us. At Curve Lake we have many families
with relations to Rama, and this document has many clues to their heritage. People in the Curve Lake community are looking
for information about the following related families which are in this document. This will be a great resource for our
community family research group as well as our library."
From a mother and daughter from Burlington, Ontario who were researching their family tree: "Thank you to the
staff for their warmth and excellent service. We only wish that we were received in such an approachable manner by our
library at home!"
Teacher from Oasis: I was surprised by the resources the library had on the old Central School and the extra effort your
staff went to to uncover further information from the files at City Hall the research project was a rewarding and motivating
experience for my students"
A person was retiring and since she had always claimed that she had ties to British royalty, her friends wanted to
provide her with proof they found the information they needed in the Orilliana collection and gave her this as a
unique retirement gift.
An argument to keep some older materials: a man needed to find out how to do pin curls. His wife had
Alzheimer's and always used to do her hair in pin curls between hair appointments, but could not tell him how to
do them. Information Services did find the information in an older book, so he was able to do her hair for her.
STATISTICS FOR USAGE OF SERVICES 2009:
We did it!
Lynne Gibbon
Director of Information Services
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Circulation
ANNUAL REPORT OF THE DIRECTOR OF TECHNICAL SERVICES
Technical Services, like the rest of the OriIlia Public Library, spent a great amount of time in anticipation in 2009.
We were anticipating approval of the new library building, moving to a temporary location, and acquiring a new
automated system to replace the venerable Geac Advance. Eventually, all of these came to pass, some not without
detours and pitfalls along the way.
Overall circulation was up and down in 2009. We rode a crest of popularity for most of the year, as library use
picked up because of the recession. Borrowing of all types was up by 2% in the first hall of the year, and
remained strong the rest of 2009. However, numbers dropped off towards the end of the year, when we closed for
two weeks for the move.
New members were also flocking to the library, with a high of 138 new children signing up for cards in June so
they could participate in library programs.
Staffing the desk was an issue in the department, with several key people away at different times. Joyce
Dempsey was able to call on part-time staff like Marley Lauro, Megan Copp and Emma Quirt to step M. Sarah
Csekey became a regular at the desk, working 8 -10 hours a week in addition to her Children's hours.
In September, anticipating the move to temporary quarters, Circulation staff created special loan periods so items
would be due after we had finished moving. We instituted an amnesty on fines, since calculating overdue
amounts on materials returned while we were closed or swamped with returns would have been almost
impossible.
The last person to borrow a book from 36 Mississaga Street was Mr. Andrew Fyfe on Saturday, October 31.
The library started moving into its temporary location at Gill Street November 16, with a target re- opening date of
Monday November 30. This put the most pressure on the circulation staff to be operationally ready by that date.
The circulation desk was removed from Mississaga Street by Eric Csekey, who expertly installed it, resurfaced the
counter top, and modified some shelves to suit staff requirements.
We got Advance up and running early in the week, and by the time opening day arrived, the Circulation Dept.
was ready. Congratulation to Joyce and her staff for making it happen.
And find us they did! Although we had expected the number of visitors and circulation to decline, we still
managed to get 2/3 of the number of visitors as in December 2008, and total circulation was only down 9% over
last December.
Patrons enjoy the bright, clean aspect of the building, and say it feels much less crowded than Mississaga Street.
They seem to be able to find materials much easier, as well.
One major advantage of the interim library building is the opportunity to create much better work areas for the
library staff. The Circulation Department has much better space behind the desk, as well as a separate work room
that is much better laid out and worker friendly than the windowless, airless back room at Mississaga Street.
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Orillia's Big Read
Dragon Boat Festival
The Big Read book for 2009 was The Uncommon Reader by
British author Alan Bennett. The program was launched at
Apple Annie's restaurant in early June, with a special visit
by a "royal person'. It was shortened this year due to the
uncertain moving dates. Big Read wrapped up in
September with "The Big Tea and had over 300 readers
enjoying The Uncommon Reader. Thanks to committee
chair Sue Murphy and the rest of the committee for all their
work.
The Library entered another team, managed by Sue Murphy, into the Oriilia Dragon Boat Festival in 2009. The
team's modest ambition was to perhaps improve on the 22n place finish of 2008; to much surprise and
amazement, the Dewey Decimators ended up as silver medalists, placing Second!
Congratulations to the spirited team of library staff, spouses, offspring and friends who competed under the blue
and white banner. The Dragon Boaters raised over $1000 for the library.
Technical Processing
Technical Processing spent the early part of 2009 reviewing and revising some of their materials handling
practices to make the room a safer workplace. A storage shed was acquired and they now use that to store boxes
of new materials, empty LSC bins, etc. Unfortunately, it proved to be a popular target for vandals and was
eventually scrapped.
After juggling various schedules, we were able to find money for extra hours for Cathy McRae and Marley Lauro
to help with processing, discards, and other routine functions that seemed to have piled up.
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A large -scale movement of low circulation materials to off -site storage provided a lot of work for Technical
Processing in late summer. A very large amount of books and other materials came to the department for
discarding and repairs. Statistics indicate that there were 2230 items removed from the collection in September,
and 1600 discards in October. On the year, almost 9200 items were removed from the collection.
As we had anticipated moving November 2, work on new materials abated and we asked suppliers to hold back
shipments of books and AV materials, which gave staff some time to cope. They were also still handling other
projects, such as the "Battle-of-the-Books" collections. Lee Kelly worked some extra hours to help the effort.
We were able to arrange the TP work area in a much better fashion in the interim building as well. Staff members
have better defined work areas, and Lee Kelly and Cathy McRae have more space than before.
Systems
The Automation Committee resumed work after a 2 -year hiatus, restarting the project to acquire a system to
replace Geac Advance /Geoweb. Working with Helene Golden, a consultant from the Southern Ontario Library
Service (SOLS), the committee created a Request for Proposal in June. This RFP was released June 26 to five
selected firms: Infor Library and Information Solutions, Innovative Interfaces, Polaris Library Systems,
Sirsi /Dynix, and The Library Corporation.
In August, The Automation Committee spent an interesting few days looking at the systems as demonstrated by
vendors. We used a process called "scripted demonstrations" where we give the vendors several scenarios, based
on our experiences, and then they show us how their systems would handle the situations. Each committee
member scored the systems. After scoring and discussion, we all rated The Library Corporation's
Library.Solution as the best overall by a narrow margin.
After ratification by the Library Board and City Council, Library.Solution is expected to be operating by late
spring 2010.
Director
I would like to thank all the Technical Services staff who carried on so well during my sick leave in February and
March. Susan Dance kept Technical Processing running smoothly, and even though the Circulation staff had their
own problems, solutions were found.
This summer I doubled as an emergency library designer, laying out placements of shelves, equipment, furniture
and staff work areas. The plan seemed to work reasonably well, and we were able to fit most of what we needed
into the interim location.
Technical Services staff handled the move very well. The layout of the "Second -Last Library" allowed for much
improved staff work areas, which was a relief after so many years at Mississaga Street in terrible, unsuitable
conditions. Now we have a new building to anticipate in 2011, where we can really show Orillia what marvels a
library can produce.
David Rowe
Director of Technical Services
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STOCK OF LIBRARY MATERIALS
PRINT MATERIALS ADDED WITHDRAWN TOTAL AS OF
BOOKS ADULT DEC 31, 2009
Fiction 2 058 1 609 17 661
Non Fiction 1 236 1380 54 585
Reference 219 775 5 227
Easy Reading 0 582 29
French 9 0 777
Paperbacks 894 1 034 5 668
Large Print 108 32 2 069
Young Adult 481 48 3 472
TOTAL ADULT BOOKS 5 005 5 460 89 488
BOOKS CHILDREN'S
Fiction 403 1443 2 221
Non Fiction 120 520 8 301
Reference 4 113 428
Easy Reading 466 101 7 446
French 10 99 387
Paperbacks 632 719 5 299
TOTAL CHILDREN'S BOOKS 1 635 2 995 24 082
PERIODICAL SUBSCRIPTIONS
Periodicals 3 4 313
Standing Orders Miscellaneous Serials 0 0 77
Newspaper Subscriptions 0 0 7
Electronic Databases 0 0 7
NON -PRINT MATERIALS
Audio Music Tapes Children's 0 11 121
CD -ROM Titles Adult 14 10 81
CD -ROM Titles Children's 9 6 127
Compact Discs Adult 165 106 2 227
Compact Discs Children's 8 8 92
DVDs Adult 219 38 1219
DVDs Children's 59 17 334
Framed Art Reproductions 0 68 0
Microfilm /Fiche Titles 0 0 92
Multi-Media Adult 9 3 135
Multi-Media Children's 3 29 102
Spoken Word Tapes Adult 1 259 1934
Spoken Word Tapes Children's 1 0 46
Spoken Word CDs Adult 119 9 540
Spoken Word CDs Children's 11 2 70
Video Tapes Adult 0 93 2 004
Video Tapes Children's 19 146 751
TOTAL NON -PRINT MATERIALS 637 805
GRAND TOTAL OF ITEMS 7 280 9 264
18
9875
123 849
Page 33 of 51
10a) Orillia Public Library, 2009 Annual Report.
St...
PRINT
NON -PRINT
CIRCULATION OF MATERIALS
2008 2009
Books 178 447 173 712
Periodicals 8 171 8151
Maps, Government Publications, Pamphlets, Pictures 42 37
Interlibrary Loan Borrowed 1 844 1470
Interlibrary Loan Loaned 2 191 2 175
TOTAL PRINT 190 695 185 545
CD -ROMs 188 111
Equipment 76 36
Microfilms ILLoan Borrowed 84 51
Multi-Media 49 29
Other Materials ILLoan Borrowed 79 14
Other Materials ILLoan Loaned 73 59
Sound Recordings (incl. Books on tape, CDs, etc.) 12 919 12 694
Sound Recordings ILLoan Borrowed 17 10
Sound Recordings ILLoan Loaned 94 71
Video Tapes DVDs 31350 33 851
Video Tapes ILLoan Borrowed 31 24
Video Tapes ILLoan Loaned 106 153
TOTAL NON -PRINT 45 066 47103
GRAND TOTAL CIRCULATION
REFERENCE TRANSACTIONS
LIBRARY SERVICES
19
235 761 232 648
2008 2009
Adult 16 825 14 320
Children 3 938 4186
Directional /Telephone Queries 2185 1 722
E -Mail, Mail, Fax Requests 181 173
Extended Computer Help 1319 1087
Other Libraries 4 256 4 292
Reader's Advisory 2169 1964
TOTAL 30 883 27 744
Page 34 of 51
10a) Orillia Public Library, 2009 Annual Report.
St...
INTERNET /COMPUTER USE
ADULTS
CHILDREN
LIBRARY SERVICES CONT'D
Adult /Children 26195 24551
Frost Scrapbook 486 593
Online Product Logins 26 447 21107
Web Page Visits 17 762 21 046
Wireless 660 1464
TOTAL 71550 68 761
In- Library Use of Non Fiction Materials 14 596 11126
In- Library Use of Microfilms 1 006 813
GRAND TOTAL LIBRARY USE 353 796 341 092
LIBRARY MEMBERS REGISTERED
City of Orillia 1 061 984 6 920
Township of Oro Medonte 222 181 1463
Township of Severn 160 167 1 360
Non Resident Annual 1 4 37
Non- Resident Six Month 5 6 19
Non Resident Occasional 22 17 59
Non Resident Taxpayer 19 17 128
Library Staff Volunteers 14 4 157
Lakehead University 12 67 81
City of Orillia 360 407 1 740
Township of Oro Medonte 58 82 336
Township of Severn 52 59 307
OTHER (Reciprocal, Nursing Homes, Institutional) 23 25 87
TOTAL USERS 2 009 2 020 12 694
20
2008 2009
2008 2009 TOTAL
Page 35 of 51
10a) Orillia Public Library, 2009 Annual Report.
St...
ADULT SERVICES
IN- LIBRARY
Group Visits
Attendance
Other Programs
Attendance
OUT OF LIBRARY
Talks to Groups
Attendance
YOUNG ADULT SERVICES
CHILDREN'S SERVICES
PROGRAMS
-21
2008 2009
0 2
*0 *17
56 67
1172 *1189
23 13
421 *327
IN- LIBRARY
Programs 38 21
Attendance 491 *289
IN- LIBRARY
Group Visits 23 31
Attendance 647 *716
Story Hours 169 63
Attendance 3 485 *1 409
Other Programs 79 141
*Attendance 2 697 *3 543
OUT OF LIBRARY
Talks to Groups 28 73
Attendance 3 643 *4157
Other Programs 24 13
Attendance *480 *701
TOTAL PROGRAMS 440 424
TOTAL ATTENDANCE 13 036 *12 348
Page 36 of 51
10a) Orillia Public Library, 2009 Annual Report.
St...
REVENUES
STATEMENT OF REVENUES AND EXPENDITURES
FOR THE YEAR ENDING DECEMBER 31, 2009
(2009 not audited)
2008 2009 2009
ACTUAL BUDGET ACTUAL
City of Orillia $1,299,728 $1,394,554 $1,394,554
Province of Ontario Grant $47,907 $47,907 $47,907
Federal Grants $1,166 $1,200 $1,439
Township of Severn $90,000 $92,500 $92,500
Township of Oro Medonte $90,000 $92,500 $92,500
Overdue Charges, Fees $24,433 $25,850 $21,596
Miscellaneous $6,914 $7,950 $6,101
TOTAL $1,560,148 $1,662,461 $1,656,597
EXPENDITURES
Salaries Benefits $1,151,721 $1,181,902 $1,199,241
Library Materials $151,966 $159,020 $160,543
Office and General Operating $230,271 $289,001 $226,719
Maintenance and Repairs $21,327 $24,650 $24,639
Furniture and Equipment $4,863 $7,888 $8,177
TOTAL $1,560,148 $1,662,461 $1,619,319
Net Revenues Over Expenditures
$0 $0 $37,278
22
Page 37 of 51
10b) Oro Medonte History Association, minutes of meeting held on
March 31, 2010 Minutes
Oro Medonte History Association
Present: Geoffrey Booth, Chair; Allan Howard; Sheila Kirkland, secretary
Absent: Bruce Wiggins, Vice chair; Jadeen Henderson
Invited: Joy Snowman (daughter of Loreen Rice- Lucas)
Joy presented a complete set of Loreen's books for the OMHA and a complete set of
schools and churches sketches done by Loreen.
She has offered that we sell the books for $15 each with $5 kept for OMHA and $10 for
Loreen. Sketches are $10 each with $5 to OMHA and $5 to Loreen.
There are 6 books in a set and retail for $80 per set with $30 to OMHA and $50 to
Loreen.
Loreen's daughter is keeping the money in trust for the great grandchildren of Loreen as
per her request.
We thanked Joy for thinking of us and will proceed with book sales at this time. A
complete set of books was given as well to display at the Administration office for sale
and we will pick up extra copies from Joy. Joy left after her presentation.
We discussed the sketches but will check our records, as it is our understanding that
Loreen had already given us a complete set as well as permission to make copies but will
need to be clarified.
Minutes of February 22 moved accept as circulated by Allan and seconded by Geoff.
Passed.
Old Business
1. Carley Hall —defer
2. Update on funding opportunities —defer
3. Heritage Day update —defer
New Business
1. Rail Trail signage pictures and map of Oro Station and Hawkestone which
Geoff is working on shown. Any information on rail stories send to Geoff.
2. Again concerned about the safe storage of donations like given today (books).
Correspondence
1. Email re: Hawkestone property was answered by Sheila
2. Email re: Shanty Bay school was answered by Geoff
3. Email re: old school records —Geoff sent him to Simcoe County Archives and the
Archives of Ontario
4. Request from Neil Walker for information on Coulson church for a Mother's Day
service —Allan will respond.
Next meeting is April 26 at 6pm at the Northway Restaurant.
Page 38 of 51
10c) Correspondence dated May 7, 2010, Mark Cousins, Chair, Ontar...
Ontario
1 +1 RRO�B�.aes fldOoeas a n
U +1 manspa, 7tmisasns
Canada Canada
The Ontario Family Fishing Weekend
Steering Committee
OFAH FILE: 422FFW
May 7, 2010
TO:
SUBJECT: Something New for 2010!!
Ontario Family Fishing Week
For further information, please contact the following during business hours:
Ontario Federation of Anglers and Hunters (705) 748 -6324 Ext 233
Ontario Ministry of Natural Resources (705) 755 -1902
Yours in Conservation,
Mark Cousins, Chair
Ontario Family Fishing Weekend Steering Committee
c/o Ontario Federation of Anglers and Hunters
4601 Guthrie Drive
Peterborough, Ontario K9J 8L5
/me
All Ontario Municipalities
RE
MAY 1 0 2010
0110- MF_DONTE
TOWNSHIP
For years the Ontario Family Fishing Weekend Committee has been asking the Province
of Ontario to increase this popular event a full week to run in conjunction with National
Fishing Week.
Well it's finally happened, and in partnership with many nongovernment organizations,
such as the Ontario Federation of Anglers and Hunters, the summer weekend has now
become a nine -day event to run from Saturday, July 3 through Sunday, July 11, 2010, as
a licence -free fishing week.
This special week now includes two weekends, and a full week of fish festivals, clinics,
or conservation and educational activities that may be held in your area.
Would you please help us publicize the 2010 Ontario Family Fishing Week in any
calendar of summer events you may participate in or publish? In addition, please consider
"declaring" these dates as Ontario Family Fishing Week.
Please be reminded that there will again be an Ontario Family Fishing Winter Weekend
in February 2011. There will be more details on this later in the year.
Page 39 of 51
10d) Correspondence dated May 6, 2010, D.Gayle Wood, CAO, Lake Si...
May 6, 2010
Dear Mr. Irwin:
Lake Simcoe
Region
Conservation
Authority
Mr. Doug Irwin
Clerk
Township of Oro Medonte
148 Line 7 South, Box 100
Oro, ON LOL 2X0
my 1 2 2010
ORO- MEDONTE
TOWNSHIP
Re: Use of Motorized Vehicles on Lake Simcoe During Winter Months
We are in receipt of a letter from Council requesting comments from the Lake Simcoe Region Conservation
Authority (LSRCA) regarding the following resolution:
Be it resolved that
Whereas the Oro Medonte Environmental Group Advisors (OMEGA) Technical Support Group
at its meeting on March 18, 2010, endorsed the following recommendation through agenda
item 9a) Issues /opportunities from Council and Motion No. OMEGA 100318 -10:
"it is recommended that the matter of ice fishing and parking of vehicles and utilization of
snowmobiles on Lake Simcoe, considering the environmental concern, be referred to Council
for consideration /comments and OMEGA advised of results; and that Lake Simcoe Region
Conservation Authority be requested to comment."
And Whereas Council endorsed OMEGA Motion No. OMEGA- 080918 -7 with respect to
discouraging people from driving on lakes within the township by not facilitating parking (i.e.
not plowing the ice) in order to prevent automotive contaminants from finding their way into
the lake;
And Whereas the township of Oro Medonte does not have jurisdiction on Lake Simcoe;
Now Therefore be it resolved that Council receives OMEGA Motion No. OMEGA 100318 -10;
That comments be solicited from Lake Simcoe Region Conservation Authority with respect to
the use of motorized vehicles on Lake Simcoe during the winter months;
120 Bayview Parkway
Box 282, Newmarket, Ontario L3Y 4X1
Tel: 905.895.1281 1.800.465.0437 Fax: 905.853.5881
E -Mail: info@lsrca.on.ca Website: www.lsrca.on.ca
nternati onai
Riverfoundalion
Proud Winner
of the 2009
International
Thiess Riverprize
A Watershed for Life
Page 40 of 51
1Od) Correspondence dated May 6, 2010, D.Gayle Wood, CAO, Lake Si...
Mr. Doug Irwin
May 6, 2010
Page 2
Lake Simcoe
Region
Conservation
Authority
DGW /Imc
And that the comments from Lake Simcoe Region Conservation Authority be forwarded to
Council and OMEGA for their information."
The LSRCA concurs that the issue of the impact of vehicles on the ice needs to be reviewed in the context of
both the environment and the ice fishing economy.
Accordingly, we note and support Section 7.12 -SA of the Lake Simcoe Protection Plan which states that:
7.12 -SA Beginning within one year of the date the Plan comes into effect, the Province, in
collaboration with municipalities, recreation and tourism industry and related associations
will develop a multi- seasonal recreational strategy for the Lake Simcoe watershed to improve
conditions for environmentally sustainable recreation by:
a) measuring sustainability with recreational activities that will contribute to an
improved quality of life and the preservation of the ecosystem; and
b) considering a review of relevant recreational plans, where applicable. The strategy
will identify key recommended actions while considering, at a minimum, the
environmental impacts of recreational activities (e.g. boating) that may impair the
ecological health of Lake Simcoe; issues related to public access sites (e.g. quality of
sites, affordability, public stewardship opportunities, available parking); and
identifying priority areas (e.g. waterfronts, potential public land acquisitions, cultural
and historical sites). The strategy will identify potential amendments to the Plan to
ensure the recommended actions are undertaken and completed by 2012.
I have taken the liberty of copying your Council resolution and this letter to Mr. Phil Brennan, Manager, Lake
Simcoe Project, Ministry of the Environment for his information.
I would appreciate if you could forward this response to your Council.
D G le Wood, CMM III
Chief Administrative Officer
c: Mr. Phil Brennan, Manager, Lake Simcoe Project, Ministry of the Environment
Oro Medonte Environmental Group Advisors (OMEGA)
Page 41 of 51
10d) Correspondence dated May 6, 2010, D.Gayle Wood, CAO, Lake Si...
March 31, 2010
Ms. Gayle Wood
CAO, Secretary- Treasurer
Lake Simcoe Region Conservation Authority
120 Bayview Parkway, Box 282
Newmarket, ON L3Y 4X1
Dear Ms. Wood:
—mob-
Township of
Proud Heritage, Exciting Future
The Council of the Township of Oro Medonte, at the regular Council meeting
held on March 24, 2010, passed the following motion:
Be it resolved that
Whereas the Oro Medonte Environmental Group Advisors
(OMEGA) Technical Support Group at its meeting of March 18,
2010, endorsed the following recommendation through agenda
item 9a) Issues /opportunities from Council and Motion No.
OMEGA 100318 -10:
"It is recommended that the matter of ice fishing and parking of
vehicles and utilization of snowmobiles on Lake Simcoe,
considering the environmental concern, be referred to Council for
consideration /comments and OMEGA advised of results; and that
Lake Simcoe Region Conservation Authority be requested to
comment."
And Whereas Council endorsed OMEGA Motion No. OMEGA
080918-7 with respect to discouraging people from driving on lakes
within the Township by not facilitating parking (Le. not plowing the
ice) in order to prevent automotive contaminants from finding their
way into the lake;
And Whereas the Township of Oro Medonte does not have
jurisdiction on Lake Simcoe;
Now Therefore be it resolved that Council receives OMEGA Motion
No. OMEGA 100318 -10;
That comments be solicited from Lake Simcoe ,Region
Conservation Authority with respect to the use of motorized
vehicles on Lake Sirncoe during the winter months;
And that the comments from Lake Simcoe` Region Conservation
Authority be forwarded to Council and OMEGA- for their
information."
148 Line 7 South, Box 100 P: (705) 487 -2171
Oro, Ontario LOL 2X0 F: (705) 487 -0133
www oro- medonte.c
Page 42 of 51
10d) Correspondence dated May 6, 2010, D.Gayle Wood, CAO, Lake Si...
Yours truly,
elb
Doug
Clerk
/jt
2
Please direct your comments with respect to the use of motorized vehicles on
Lake Simcoe during the winter months to my attention in order that l can forward
them to the members of Council and OMEGA.
vpi cc: Mayor H.S. Hughes and Members of Council
,I�larie Brissette, Committee Co-ordinator
Page 43 of 51
10e) Correspondence from Township of Severn and Town of Collingwo...
May 10, 2010
Township of Oro Medonte
148 Line 7 South, Box 100
ORO, Ontario
LOL 2X0
ATTENTION: Mayor Harry Hughes
Dear Mayor Hughes:
RE: Waste Management in Simcoe County
Your correspondence dated April 7, 2010, was presented to Council at a meeting
held May 6, 2010, and the following resolution was passed:
Ai
/mph
THAT a resolution of the Township of Oro Medonte, dated February 24,
2010, with respect to waste management In Simcoe County be endorsed.
CARRIED
Your truly,
�I%aft.0 -r /7
Sharon R. Goer e
Deputy Clerk
TOWNSHIP OF SEVERN
THE CORPORATION OF THE TOWNSHIP OF SEVERN
P.O. Box 159, Orillia, Ontario, L3V 6J3
TI C
MAY 1 7 1010
ORO- MEDONTE
L V�''�'SH
Municipal Office: 1024 Hurlwood Lane
Telephone: (705) 325 -2315 Fax: (705) 327 -5818
Email: severn @encode.com Web Site: www.townshipofsevern.com
Page 44 of 51
1Oe) Correspondence from Township of Severn and Town of Collingwo...
TOWN OF COLLINGWOOD
May 7, 2010
County Warden Cal Patterson
County of Simcoe Administration Centre
1110 Highway 26
Midhurst, ON LOL 1X0
Dear Warden Patterson:
Re: Waste Management in Simcoe County
At its Council meeting held May 3, 2010, Council of the Town of Collingwood received notice of a
resolution sent to the County requesting Municipal Facilities be included in the Waste Management
and Recycling /Composting program. Council of the Town of Collingwood fully support this request,
passing the following resolution:
Be it resolved that Council support the letter of Township of Oro- Medonte to the
County requesting waste management pick up and recyclables at municipal buildings."
Thank you in advance for your consideration of this matter.
Yours truly,
TOWN OF COLLINGWOOD
Becky Dahl
Deputy Clerk
Encl.
/bid
Y s
1;�;)c]IaydrYi9s HugHes "T'oVimship of Oro- lUledonte
MAY 132010
9 ORO- MlE_L_l_:
Becky Dahl, Deputy Clerk
97 Hurontario St. P.O. Box 157
Collingwood, ON L9Y 3Z5
Tel: (705)445 -1030 Ex. 3230
Fax: (705)445 -2448
Email: bdahl @collingwood.ca
Page 45 of 51
10e) Correspondence from Township of Severn and Town of Collingwo...
April 7, 2010
County Warden Cal Patterson
County of Simcoe Administration Centre
1110 Highway 26
Midhurst Ontario LOL 1X0
Re: Waste Management in Simcoe County
Dear Warden Patterson:
At its Committee of the Whole meeting of February 24, 2010, the Council of the Township of
Oro Medonte heard the verbal information presented by Mayor Hughes requesting that the
County of Simcoe offer regular waste management pick up to local offices and municipal
buildings, similar to the service provided to private homes in Simcoe County. Council adopted
the following motion with respect to the above -noted matter:
"Be it resolved that
1. The verbal information presented by Mayor H.S. Hughes re: Waste Management in Simcoe
County be received.
2. That the County of Simcoe be requested to include Municipal Facilities in their Waste
Management and Recycling/Composting Program.
3. And Further That Simcoe County and the Simcoe County municipalities be forwarded this
resolution, under the Mayor's signature, for their consideration and support."
We respectfully request your consideration of Council' s resolution of this matter and thank you
in advance for your time.
Mayor H. S. Hughes
/vc
Cc: Members of Council
Simcoe County Municipalities
148 Line 7 South, Box 100 P: (705) 487 -2171
Oro, Ontario LOL 2X0 F: (705) 487 -0133
Proud Heritage, Exciting Future
www. oro- rnedonte. ca
Page 46 of 51
11a) Correspondence dated March 31, 2010, Jeff Van Niekerk, Conti...
Township of Oro Medonte
148 Line 7 South, Box 100
Oro, Ontario
LOL 2X0
Attn: Robin Dunn
Gpnti FINE DUTCH SPECIALTIES
nen ta
IMPORTS
cc. Mayor Hughes
cc. Mr. Dwight Evans, Councillor, Ward 5
Re: Derelict trailers
Dear Ms. Dunn,
APR 0 9 2o 1Q
ORr -M DONTE
v 1 �IV�Hf�
March 31 2010
My company, Continental Imports Limited, recently purchased the
property located at 5287A Hwy 11N through a holding company, 2167807
Ontario Limited. Continental Imports Limited is a food import and wholesale
company that supplies Dutch goods across Ontario and Eastern Canada. We
employ 10 people, most of whom live in this township.
On February 8, 2010 I received a letter from Mr. Skelding, Chief Municipal
Law Enforcement Officer(enclosed). It was in regards to previous conversations,
preceding that letter by about 2 weeks, about derelict trailers on our property. At
that time, I rented approx. 5000sgft of the property to a local trucking company to
store his road -worthy trailers when they were not in use. The trailers were
located inside the fence on our property approximately 100ft away from Hwy 11.
At some point after renting to this company, another trailer arrived belonging to
another tenant renting one of the buildings on my property. This trailer was not
roadworthy and apparently was brought here because it needed to be removed
from another location along Hwy 11. Mr. Skelding pointed out to us that this new
trailer was derelict, and must be removed. I would like to make it explicitly clear
that I am willing to comply with any and all regulations of this Township. As I
understood at the time, the issue was with this derelict trailer and not the ones
from the trucking company. When I received the letter, I was notified that all
trailers had to be removed from the property or they would be towed in 4 days. I
immediately relayed this message to the trucking company and within days his
trailer was removed. The derelict trailer, after an agreement was made with my
other tenant and Mr. Skelding, could remain for another 2 weeks; it was towed on
the 23 of March. I expressed to Mr. Skelding after receiving the letter that I
have no issue complying with his wishes, however I wanted them to be fair, as
there are numerous trailers up and down Hwy 11 throughout the township. If I
am to lose income because the township wishes to clean the highway's
appearance, I have no issue with that however, almost 2 months later none of
5287A Hwy 11N RR #1 Orillia Ontario L3V 6H1 Tel: (705) 325 -7218 Toll Free 1 -800- 311 -4511 Fax (705) 325 -0550
Page 47 of 51
11a) Correspondence dated March 31, 2010, Jeff Van Niekerk, Conti...
C
FINE DUTCH SPECIALTIES
ntinenta
IMPORTS
the the remaining trailers along this highway have been removed from their
respective properties.
Again, 1 want to stress that I will comply with all regulations of this
Township, I just want them to be fair. I was given 2 weeks(10 days verbal and 4
days written) before these trailers would be towed. I would like to ask that all
trailers(unless grandfathered, as I understand this is part of the issue) be
removed in 2 weeks or be towed. I will admit that the trucking company did not
move his trailers during the winter months, but they are only intended to be
parked here, not permanently stored. I would appreciate the Township's
assistance in this matter, thank you for your consideration.
Sincerely,
Jeff Van IViekerk
Continental Imports
And
2167807 Ontario Limited
5287A Hwy 11N RR #1 •Orillia Ontario L3V 6H1 Tel: (705) 325 -7218 Toll Free 1 -800- 311 -4511 Fax (705) 325 -0550
Page 48 of 51
11a) Correspondence dated March 31, 2010, Jeff Van Niekerk, Conti...
February 8, 2010
Mr. Jeff Van Niekerk
5287 A Hwy 11 RR1
Orillia, Ontario.L3V6H1
Dear Mr. Van Niekerk
Re: derelict trailers parked at Continental Imports 5287 A Hwv 11
Please refer to our previous conversations regarding the trailers at your place of business
known at Continental Imports. As pointed out to you on two different occasions these two units
fall within the Zoning By -Law as derelict trailers. I understand that one of the trailers belongs to
a transport company which I believe is now situated off Line 9 at School House Road. This
particular trailer has not moved from your lot in several months and I can only assume that it is
not operable.
The second trailer on your property was removed u'Je a By -Law Notice of Infraction order
from a property in Gasoline Alley on Highway 11. Your tenant took it upon himself to have this
trailer moved directly to your property.
I believe we have been more than fair with you in this matter and I request that you take the
appropriate action and remove these trailers from your property. 1 am requesting that they be
removed no iaer than 12 February 2010. If they are not removed by this date the Township will
remove them and the costs associated with this removal will be billed directly to you.
Your cooperation in this matter is greatly appreciated.
Yours truly;
G.K. Skelding
Chief Municipal Law Enforcement Officer
148 Line 7 Sou th.,Box 1.00 P: (705) 487 -2171
Oro, Ontario LOL 2X0 F: (705) 487 -0133
www oro- medonte.ca
Township of
Proud Heritage, Exciting Future
Page 49 of 51
11b) Correspondence dated April 29, 2010, from Len and Susan...
Brissette, Marie
Subject: FW: Ingram Rd paving
Township of Oro Medonte Original Message
From: Robert Rountree [mailto:]
Sent: Saturday, May 01, 2010 4:12 PM
To:
Cc: Dave and Lori; John Hvozda; Rob Venneri; Robert Robinson; The Capitellis; Tony Mary
Anne Pedro; Len Mitchell; Coutanche, Mel; Hughes, Harry; Darren Angelina; Laurie Al
Caldwell
Subject: Re: Ingram Rd paving
Hello Everyone
Just this spring there have been a few roll overs on the 400 near the 4th -5th, closing the
400 with multiple ES vehicles all across the road. In cases like that they often us Ingram
Rd. as the EDR.
Since the paving of the 4 -6th part of Ingram Rd.... the traffic has increased a lot...
measuring this now against earlier stats that have been taken would show this increased
amount.
The Copeland Forest is now on a lot of new maps, claiming to be part of the great
recreational opportunities the township is advertising and branding itself with.... You've
asked for it, now you will need to supply the services for what you've created.
This is a great neighbourhood and township, with room for all to enjoy the many different
types of recreation it offers... an appropriate level of service is only reasonable.
RR
On 4/29/10, Mitchells wrote:
Hi Sandy,
Thank you for taking the time to talk to me this morning. I appreciate
your support for paving the final 4 km of Ingram Rd. With the lumber
trucks, horse trucks trailers and traffic to Copeland forest, paving
should be a priority for Ingram Rd.
The dust control used is not sufficient as we discussed. You have
lived on a gravel road before too, we can't even open the windows or
hang laundry outside.
You asked who is in support of finishing Ingram Rd so I cc'd the
neighbors in this email. If there is anything the residents can do to
help you get it done this year, please let us know. You told me the
squeaky wheel gets the paving and we can make noise if that would help.
I talked to Bernie Fox and he has no email but his telephone number is
Additionally I have 3 more families to talk to about the
paving and will forward their information later.
FYI previous communication with the Ward 1 Councilor and the Mayor was
also very supportive of finishing this year but we would obviously
like a commitment to the election promise.
Feel free to reply to all with news, good or bad.
Regards,
1
Page 50 of 51
11b) Correspondence dated April 29, 2010, from Len and Susan...
Len Susanne Mitchell
1840 Ingram Rd.
Sent wirelessly from my BlackBerry device on the Bell network.
Envoy sans fil par mon terminal mobile BlackBerry sur le reseau de Bell.
2
Page 51 of 51