12 19 2001 Council Minutes
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
COUNCIL MEETING MINUTES
Wednesday, December 19, 2001
TIME: 7:05 p.m.
TWENTY-EIGHTH MEETING 2000-2003 COUNCIL
Present:
Mayor Ian Beard
Deputy Mayor Neil Craig
Councillor Walter Dickie
Councillor Ralph Hough
Councillor Paul Marshall
Councillor Harry Hughes
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk
Also Present:
Walter Connell, EZ Rock; Jim Purnell, Packet and
Times; Edna Caldwell, Tim Crawford, Walter
Hutchinson, Marilyn Gregory, Jamie Dann, Marsha
Maw, Susan Ranboz (?), Robin West, Wayne Barefoot,
C. Boyce, Cheryl Beckwith, Paul Beckwith, Patti
Crawford, plus one illegible name on the sign-in sheet
1 & 2. Mayor Ian Beard assumed the chair and called the meeting to order,
followed by a moment of reflection.
3. ADOPTION OF AGENDA:
Motion No. 1
Moved by Marshall, Seconded by Fountain
Be it resolved that the agenda for the Council Meeting dated Wednesday,
December 19, 2001 be adopted as printed and circulated with the addition of
the following:
13. UNFINISHED OR NEW BUSINESS:
a) Chamber of Commerce Highlights, Councillor Hughes.
Carried.
4. "DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF - IN ACCORDANCE WITH THE ACT"
-
Nil.
The Oro-Medonte Children's Choir, directed by Ms. Marilyn Gregory,
entertained the audience with a Christmas Interlude.
5. RECOGNITION OF ACHIEVEMENTS:
a) Ontario Heritage Foundation Awards - Edna Caldwell, Walter Hutchinson,
Tim Crawford, and Earl Robertson.
b) Alastair Crawford (honourable mention, Senior of the Year Award presented
in September, 2001).
The Mayor and Council presented Ontario Heritage Foundation awards to
Edna Caldwell, Walter Hutchinson, and Tim Crawford for their contributions to
the Township of Orc-Medonte. Earl Robertson was ill and could not attend
the award ceremony, but will be invited to attend a future Council meeting for
recognition.
Mr. Alastair Crawford was also ill and unable to attend the ceremony;
however, the Mayor and Council recognized his award of Senior of the Year,
2001.
6. MINUTES OF PREVIOUS MEETINGS:
a) Minutes of the Council Meeting held Wednesday, December 5, 2001.
Motion No.2
Moved by Hughes, Seconded by Marshall
Be it resolved that the minutes of the Council Meeting held Wednesday,
December 5, 2001 be received and adopted as printed and circulated.
Carried.
7. CONSENT AGENDA CORRESPONDENCE:
Motion No.3
Moved by Fountain, Seconded by Hughes
Be it resolved that the items listed under "Consent Agenda Correspondence"
as indicated below be received:
a) Lake Simcoe Region Conservation Authority, correspondence re:
addition of Township of Ramara.
b) Lake Simcoe Region Conservation Authority, minutes of meeting held
on Friday, November 23, 2001.
Carried.
8. DEPUTATIONS:
Nil.
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9. REPORTS OF MUNICIPAL OFFICERS:
a) Jennifer Zieleniewski, CAO, verbal discussion re: information and strategy
planning session for Jarratt Hall.
Motion No.4
Moved by Marshall, Seconded by Fountain
Be it resolved that the verbal discussion by Jennifer Zieleniewski, CAO re:
information and strategy planning session for Jarratt Hall be received and the
community be invited to attend a meeting with Council to offer input for the
future management of the Hall on January 31,2002 at 7:00 p.m.
Carried.
b) Report No. ADM2001-70, Paul Gravelle, Treasurer, re: transfer to reserve for
rcad construction.
Motion No.5
Moved by Hughes, Seconded by Marshall
Be it resolved that Report No. ADM2001-70 by Paul Gravelle, Treasurer, re:
transfer to reserve for rcad construction be received and adopted and that
the amount of $157,970.00 be transferred to the reserve for road
construction.
Carried.
c) Report No. PR2001-31, Chris Carter, Recreation Co-Ordinator, re: damages
sustained to the Hawkestone Community Hall.
Motion No.6 (Amendment)
Moved by Fountain, Seconded by Dickie
Be it resolved that Report No. PR2001-31 by Chris Carter, Recreation Co-
Ordinator which reads "Report No. PR2001-31 by Chris Carter, Recreation
Co-Ordinator re: damages sustained to the Hawkestone Community Hall be
received and adopted and that Council supports the decision of the Hall
Board to raise the security deposit to $300.00 and that Council authorizes
staff to invoice National Employee Fun Fund in the amount of $107.00 for the
rental of the Hall plus $20.00 to cover the administration cost of the "NSF"
cheque and further that National Employee Fun Fund be so advised", be
amended to delete "and that Council supports the decision of the Hall Board
to raise the security deposit for the rental of Hawkestone Community Hall to
$300.00.
Carried.
Motion No.7
Moved by Fountain, Seconded by Hughes
Be it resolved that Report No. PR2001-31 by Chris Carter, Recreation Co-
Ordinator, re: damages sustained to the Hawkestone Community Hall be
received and adopted and that Council authorizes staff to invoice National
Employee Fun Fund in the amount of $107.00 for the rental of the Hall plus
$20.00 to cover the administration cost of the "NSF" cheque, and further that
National Employee Fun Fund be so advised
Carried as Amended.
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d) Report No. ES2001-64, Keith Mathieson, Director of Engineering and
Environmental Services, re: Winfulllndustrial Park, final assumption and
release of securities, Line 4 South, south of Hwy. # 11.
Motion No.8
Moved by Marshall, Seconded by Hughes
Be it resolved that Report No. ES2001-64 by Keith Mathieson, Director of
Engineering and Environmental Services, re: Winfulllndustrial Park, final
assumption and release of securities, Line 4 South, south of Hwy. # 11 be
received and adopted and that the Treasurer be authorized to release the
Letter of Credit held by the Township for $91,198.40, and that the Treasurer
be authorized to release the balance of the cash deposit after all outstanding
invoices have been paid, and further that the apprcpriate by-law be brcught
forward for Council consideration.
Carried.
e) Report No. ES2001-65, Keith Mathieson, Director of Engineering and
Envircnmental Services, re: final assumption and release of securities,
Simoro Golf Links subdivision.
Motion No.9
Moved by Hughes, Seconded by Marshall
Be it resolved that Report No. ES2001-65 by Keith Mathieson, Director of
Engineering and Envircnmental Services, re: final assumption and release of
securities, Simorc Golf Links subdivision be received and adopted and that
the Treasurer be authorized to release the Letter of Credit held by the
Township for $16,134.00 and that the Treasurer be authorized to release the
balance of the cash deposit after all outstanding invoices have been paid,
and further that the apprcpriate by-law be brcught forward for Council
consideration.
Carried.
f) Report No. PWS2001-26, Jerry Ball, Public Works Superintendent, re:
ditching project and culvert replacement on Tudhope Boulevard.
Motion No. 10
Moved by Marshall, Hughes
Be it resolved that Report No. PWS2001-26 by Jerry Ball, Public Works
Superintendent, re: ditching prcject and culvert replacement on Tudhope
Boulevard be received and adopted, and that the Kennedy culvert and end
walls remain as previously installed and that the Public Works Department
place additional topsoil in the spring to assist in blending the end walls into
the back slope of the ditch and further that the Public Works Superintendent
advise Mr. and Mrs. Kennedy accordingly.
Carried.
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g) Report No. PWS2001-27, Jerry Ball, Public Works Superintendent, re:
request for speed reduction, Scarlett Line.
Motion No. 11
Moved by Craig, Seconded by Dickie
Be it resolved that Report No. PWS2001-27 by Jerry Ball, Public Works
Superintendent, re: request for speed reduction, Scarlett Line be received
and adopted and that the 2.3 km section of Scarlett Line currently posted at
80 km/h remain the same speed limit and that a center line be painted on
Scarlett Line in the spring of 2002, including a stop-block at the intersection
of the Mount St. Louis Road, and further that the OPP be requested to
provide regular patrols in this area.
Carried.
10. COMMUNICATIONS:
Nil.
11. REPORTS OF COMMITTEES:
a) Minutes of the Committee of the Whole meeting held on Wednesday,
December 12, 2001.
Motion No. 12
Moved by Dickie, Seconded by Hough
Be it resolved that the minutes of the Committee of the Whole meeting held
on Wednesday, December 12, 2001 be received and the recommendations
therein be adopted.
Carried.
12. PETITIONS:
Nil.
13. UNFINISHED OR NEW BUSINESS:
a) Chamber of Commerce Highlights, Councillor Hughes
Motion No. 13
Moved by Craig, Seconded by Marshall
Be it resolved that the Highlights frcm the Orc-Medonte Chamber of
Commerce be received and that all Council be authorized to attend the
annual banquet and awards night on January 23, 2002.
Carried.
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14. BY-LAWS:
a) By-law No. 2001-122 Being a by-law to enter into a water service
connection agreement between The Corporation of
the Township of Oro-Medonte and The Simcoe
County District School Board (Shanty Bay Public
School).
Motion No. 14
Moved by Hough, Seconded by Craig
Be it resolved that a by-law to enter into a water service connection
agreement between The Corporation of the Township of Oro-Medonte and
The Simcoe County District School Board (Shanty Bay Public School) be
intrcduced and read a first and second time and numbered By-law No. 2001-
122.
Carried.
That By-law No. 2001-122 be read a third time and finally passed, be
engrcssed by the Clerk, signed and sealed by the Mayor.
Carried.
b) By-law No. 2001-127 Being a by-law to authorize the execution of a Land
Exchange Agreement between the Township of Orc-
Medonte and Monica Interior Design Limited
(Ironwood Trail).
Motion No. 15
Moved by Craig, Seconded by Hough
Be it resolved that a by-law to authorize the execution of a Land Exchange
Agreement between the Township of Oro-Medonte and Monica Interior
Design Limited (Ironwood Trail) be introduced and read a first and second
time and numbered By-law No. 2001-127.
Carried.
That By-law No. 2001-127 be read a third time and finally passed, be
engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
c) By-law No. 2001-128 Being a by-law to authorize the issuance of a
Certificate of Maintenance and Final Acceptance
(Abovegrcund Services), Winfull Prcperties Inc.
Motion No. 16
Moved by Hough, Seconded by Dickie
Be it resolved that a by-law to authorize the issuance of a Certificate of
Maintenance and Final Acceptance (Abovegrcund Services), Winfull
Prcperties Inc. be introduced and read a first and second time and numbered
By-law No. 2001-128.
Carried.
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That By-law No. 2001-128 be read a third time and finally passed, be
engrcssed by the Clerk, signed and sealed by the Mayor.
Carried.
d) By-law No. 2001-129 Being a by-law to authorize the issuance of a
Certificate of Maintenance and Final Acceptance
(Abovegrcund Services) for Simoro Golf Links
subdivision (Art Van Veld).
Motion No. 17
Moved by Craig, Seconded by Dickie
Be it resolved that a by-law to authorize the issuance of a Certificate of
Maintenance and Final Acceptance (Aboveground Services) for Simorc Golf
Links subdivision (Art Van Veld) be intrcduced and read a first and second
time and numbered By-law No. 2001-129.
Carried.
That By-law No. 2001-129 be read a third time and finally passed, be
engrcssed by the Clerk, signed and sealed by the Mayor.
Carried.
15. IN-CAMERA:
Motion No. 18
Moved by Craig, Seconded by Dickie
Be it resolved that we do now go In-Camera at 9:15 p.m. to discuss prcperty
matters and a personnel matter.
Carried.
Motion No. 19
Moved by Hough, Seconded by Craig
Be it resolved that we do now Rise and Report frcm In-Camera at 9:40 p.m.
Carried.
a) Confidential Report No. ADM2001-71 (revised), Jennifer Zieleniewski, CAO,
re: restrictive land update, Orc Lea Beach, Conc. 5, Plan 709, Block A (Orc)
and Lakeview Boulevard, Conc. 8, Plan 589 (Orc) - deferred frcm Committee
of the Whole meeting of Wednesday, December 12, 2001.
Motion No. 20
Moved by Craig, Seconded by Dickie
Be it resolved that Confidential Report No. ADM2001-71 (revised) by Jennifer
Zieleniewski, CAO, re: restrictive land update, Orc Lea Beach, Conc. 5, Plan
709, Block A (Orc) and Lakeview Boulevard, Conc. 8, Plan 589 (Oro) be
received and adopted.
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Recorded Vote Requested by Councillor Hough
Deputy Mayor Craig
Councillor Dickie
Councillor Fountain
Councillor Hough
Councillor Hughes
Councillor Marshall
Mayor Ian Beard
Yea
Yea
Yea
Nay
Nay
Yea
Yea
Carried.
b) Jennifer Zieleniewski, CAO. personnel matter.
Motion No. 21
Moved by Hough, Seconded by Dickie
Be it resolved that the discussion by Jennifer Zieleniewski, CAO re: personnel
matter be received.
Carried.
16. CONFIRMATION BY-LAW NO. 2001-130
By-law No. 2001-130
Being a by-law to confirm the prcceedings of
the Council meeting held on Wednesday,
December 19, 2001 .
Motion No. 22
Moved by Craig, Seconded by Dickie
Be it resolved that a by-law to confirm the prcceedings of the Council meeting
held on Wednesday, December 19,2001 be intrcduced and read a first and
second time and numbered By-law No. 2001-130.
Carried.
That By-law No. 2001-130 be read a third time and finally passed, be
engrcssed by the Clerk, signed and sealed by the Mayor.
Carried.
17. ADJOURN
Motion No. 23
Moved by Hough, Seconded by Craig
Be it resolved that we do now adjourn at 9:45 p.m.
Carried.
~ K~_
Mayor Ian Beard
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