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07 14 2010 Council AgendaPage
THE TOWNSHIP OF ORO- MEDONTE
COUNCIL MEETING AGENDA
COUNCIL CHAMBERS
DATE: WEDNESDAY, JULY 14, 2010
TIME: 9:00 A.M.
1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION:
2. ADOPTION OF THE AGENDA:
a) Motion to Adopt the Agenda
3. DISCLOSURE OF PECUNIARY INTEREST:
4. MINUTES OF COUNCIL:
a) Minutes of Council meeting held on June 23, 2010.
5. MINUTES OF COMMITTEES:
Page 1 of 345
6.
RECOGNITION OF ACHIEVEMENTS:
9
a)
Correspondence dated June 2, 2010 from Pamela Musgrave, Regional
Manager, Muscular Dystrophy Canada re: Recognition of Oro - Medonte
Firefighters Association's Fundraising Efforts [deferred from June 23, 2010
meeting].
10
b)
Rick Yule, Completion of Requirements of "Managing People at Work ",
Ontario Recreation Facilities Association Inc. [deferred from June 23, 2010
meeting].
11 -12
c)
Brendan Burke; and Phil Patchell, Completion of Requirements of "Ice Making
and Painting Technologies ", Ontario Recreation Facilities Association Inc.
[deferred from June 23, 2010 meeting].
13
d)
Janette Teeter, Completion of Unit 1 Municipal Law Program, Association of
Municipal Managers, Clerks and Treasurers of Ontario.
14
e)
Marie Brissette, Completion of Municipal Administration Diploma, Association
of Municipal Managers, Clerks and Treasurers of Ontario.
7.
PUBLIC MEETINGS:
None.
8.
DEPUTATIONS:
None.
9.
REPORTS OF MUNICIPAL OFFICERS:
Page 1 of 345
Council Meeting Agenda - July 14, 2010.
Page
9.
REPORTS OF MUNICIPAL OFFICERS:
a)
9:00 a.m. - S /Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie
Detachment, Ontario Provincial Police, re: Statistics.
15 b)
Robin Dunn, Chief Administrative Officer, re: 2011 Budget Cycle [to be
distributed].
16 -20 c)
Report No. HR 2010 -005, Tamara Obee, Manager of Health and Safety,
Human Resources, re: Health & Safety Update [confidential documentation will
be distributed under seperate cover].
21 -22 d)
Report No. FI 2010 -012, Paul Gravelle, Director of Finance/Treasurer, Deputy
CAO, re: Statement of Accounts - June 30, 2010
23 -26 e)
Report No. CS 2010 -017, Doug Irwin, Director of Corporate Services /Clerk,
re: Set Fines — To Regulate Signs and other Advertising Devices, By -Law No.
2010 -075.
27 -29 f)
Report No. CS 2010 -18, Doug Irwin, Director of Corporate Services /Clerk, re:
Set Fines — To provide for maintaining of land in a clean and clear condition,
By -Law No. 2010 -076.
30 -33 g)
Report No. CS 2010 -019, Doug Irwin, Director of Corporate Services /Clerk,
re: Possible Licensing — Tow Truck Businesses.
34 -44 h)
Report No. CS 2010 -020, Doug Irwin, Director of Corporate Services /Clerk,
re: Voting Places — 2010 Municipal Election
45 -53 i)
Report No. DS 2010 -030, Andria Leigh, Director of Development Services, re:
Planning Status Report - June 2010.
54 -58 j) Report No. DS 2010 -031, Andria Leigh, Director of Development Services,
re: John Johnson (Turtle River Subdivision), proposed Street Naming, Part of
Lot 1, Concession 14 (Oro).
59 -66 k) Report No. DS 2010 -032, Andria Leigh, Director of Development Services, re:
Site Plan Agreement and Removal of Hold 2010 - SPA -07 to 2010 - SPA -10
(1198677 Ontario Limited) Part of Lot 1, Concession 4 & 5 and Part of the
Original Road Allowance Between Concessions 4 & 5 (As Closed by By -law
1169) (Former Township of Oro) [refer to items 15n) and 15o)].
67 -70 1) Report No. DS 2010 -035, Andria Leigh, Director of Development Services,
re: Site Plan Agreement and Removal of Hold 2008 - SPA -05 (Jaxx Trust) Lot
5, Plan 819, Concession 4, Being all of PIN 58556 -0132 (LT), 37 Brambel
Road [refer to items 15m)].
71 -75 m) Report No. DS 2010 -036, Andria Leigh, Director of Development Services, re:
Proposed Street Naming - Whispering Creek (Edgar) Draft Plan of
Subdivision [refer to Item 15s)].
76 -79 n) Report No. DS 2010 -037, Andria Leigh, Director of Development Services,
re: Second Quarter Building Division Report.
Page 2 of 345
Council Meeting Agenda - July 14, 2010.
Page
9. REPORTS OF MUNICIPAL OFFICERS:
80 -92 o) Report No. DS 2010 -039, Director of Development Services, re: Craig and
Andrea Watt - Temporary Use By -law (Granny Flat), Part of the East Half of Lot
22, Concession 9, being Part 1, Plan 51R -15471 ( Medonte), Township or Oro -
Medonte, 6294 Line 9 North [refer to items 15q) and 15r)].
93 -99 p) Report No. DS 2010 -040, Andria Leigh, Director of Development Services,
re: Proposed Official Plan Amendment Application: 2010- OPA -01 Cameron -
Van Amelsvoort West Half of Part of Lot 2, Concession 8 (Oro) Township of
Oro - Medonte.
100 -103 q) Report No. DS 2010 -041, Andria Leigh, Director of Development Services,
re: Certificate of Substantial Completion and Acceptance (Aboveground
Services) for Heights of Moonstone —Stage 1, Registered Plan M -679 [refer to
item 15t] [to be distributed].
104 -105 r) Memorandum dated July 14, 2010, Andria Leigh, Director of Development
Services, re: Hillway Equipment Ltd. (2009- ZBA -02 Hillway) Amending Zoning
By -law, West Side Setback to Excavation abutting Woodlots [refer to item
15p)].
s) Andria Leigh, Director of Development Services, re: Suncrash Festival Event.
106 -123 t) Report No. TES 2010 -12, Jerry Ball, Director of Transportation and
Environmental Services, re: Corporate Fleet Management Policy.
124 -128 u) Report No. RC 2010 -16, Shawn Binns, Director of Recreation and Community
Services, re: Oro - Medonte Community Arena Ice Users Survey.
129 -132 v) Report No. RC 2010 -17, Shawn Binns, Director of Recreation and Community
Services, re: Heritage Days and Antique Tractor Rally.
133 -139 w) Report No. RC 2010 -18, Shawn Binns, Director of Recreation and Community
Services, re: Line 4 Park Update [to be distributed].
10. REPORTS OF MEMBERS OF COUNCIL:
140 -144 a) Mayor H.S. Hughes, report dated June 9, 2010 from Human Services
Committee, County of Simcoe, re: Food Procurement.
145 -146 b) Mayor H.S. Hughes, correspondence dated June 16, 2010 from J.W. Tiernay,
Executive Director, Ontario Good Roads Association re: Request to Consider
Contributing to a "Minimum Maintenance Standards (MMS) Litigation Fund ".
147 c) Councillor Crawford, re: Oro Township Stone at Administration Building - Ad
Hoc Committee Recommendation.
d) Councillor Coutanche, re: Laurel View Subdivision Ditches.
148 e) Councillor Coutanche, re: Solar Panel Renewable Energy Projects.
11. CONSENT AGENDA:
Page 3 of 345
Council Meeting Agenda - July 14, 2010.
. Page
11.
CONSENT AGENDA:
149 a)
Highlights of Nottawasaga Valley Conservation Authority board meeting held
on June 11, 2010.
Staff Recommendation: Receive.
150 -189 b)
Minutes of Barrie Public Library meetings held on March 25, April 22 and May
27, 2010.
Staff Recommendation: Receive.
190 -199 c)
Minutes of Orillia Public Library meeting held on May 26, 2010.
222 a)
Staff Recommendation: Receive.
200 -210 d)
Minutes of Lake Simcoe Region Conservation Authority board meeting held
223 b)
on May 28, 2010 and Highlights of board meeting held on June 25, 2010.
Staff Recommendation: Receive.
211 -212 e)
Correspondence dated June 1, 2010 from Jim Pfaff, Associate Medical
Officer of Health, Simcoe Muskoka District Health Unit re: West Nile Virus
226 -230 d)
Planning - 2010.
Staff Recommendation: Receive.
213 -216
Correspondence dated June 29, 2010 from Vic Toews, M.P., Ministry of
Public Safety, re: Closing of Prison Farms in New Brunswick, Ontario,
Manitoba, Saskatchewan and Alberta.
Staff Recommendation: Receive.
217 -221 g) Various correspondence, re: Suncrash Festival:
Page 4 of 345
a) Dated June 24, 2010 from R.C. Kunce, Helicon Properties Ltd.
b) Dated June 28, 2010 from John Kranjec, Treasurer, Orillia Fish and Game
Conservation Club.
c) Dated July 1, 2010 from Lisa Groves, Burl's Creek.
d) Dated July 1, 2010 from Donald P. Hanney, Burl's Creek.
e) Dated July 2, 2010 from Maggie Buchanan.
Staff Recommendation: Receive.
12.
COMMUNICATIONS:
222 a)
Correspondence dated June 25, 2010 from Jeff Van Niekerk, Continental
Imports, re: Clean Up of Property on Highway 11 and Line 8.
223 b)
Correspondence dated June 22, 2010 from Edwin Merkur re: Request for
Parking Exemption for 1 Black Forest Lane on Sunday, July 25, 2010.
224 -225 c)
Correspondence dated July 5, 2010 from Scott Jermey, re: Drainage Situation
on Concession 12, Lot 16, Concession 13.
226 -230 d)
Correspondence dated June 23, 2010 from Bernadette Jean re: Request for
Approval for Refreshment Vehicle at Brewis Park, Line 2 South.
231 -232 e)
Correspondence dated July 7 and 8, 2010 from Renaldo Rumano, Alb Softy
Inc., re: Operating Ice Cream Truck at Bayview Memorial Park.
Page 4 of 345
Council Meeting Agenda - July 14, 2010.
Page
12. COMMUNICATIONS:
233 -235 Correspondence dated June 15, 2010 from Gordon and Jane Ball, Eva Young,
Mike and Cindy Armstrong, Vera and Gerry van Amelsvoort, Hartley Woodside
and Kathy Clarke, re: Horseshoe Valley Paintball.
236 g) Correspondence dated June 30, 2010 from Gord Roehner, re: Part Lot 11,
Concession 8 (Township Gravel Pit).
13. NOTICE OF MOTIONS:
None.
14. CLOSED SESSION ITEMS:
a) Motion to go In Closed Session
b) Motion to Rise and Report
c) Robin Dunn, Chief Administative Officer, re: Acquisition /disposition of land
(Pine Ridge).
d) Robin Dunn, Chief Administrative Officer, re: Personal matters about an
identifiable individual (Staffing Update).
e) Andria Leigh, Director of Development Services, re: Litigation affecting the
municipality (Horseshoe Valley Paintball).
f) Councillor Coutanche re: litigation affecting the municipality (2009 -113
Appeal).
[Addenda]
283 e) By -Law No. 2010 -124
A By -law to Regulate the Placement and Use of
Election Signs within the Township of Oro -
Medonte.
A By -law to Adopt an Emergency Plan And to
Repeal By -law No. 2007 -138.
A By -law to Appoint Representatives to the Lake
Simcoe Regional Airport Board of Directors And to
Amend By -law No. 2007 -021.
Being a By -Law to Amend By -law No. 2004 -028 To
Authorize a Decrease in the Speed Limit on
Certain Roads Within the Township of Oro -
Medonte.
A By -law to Amend Schedules "A" of By -law No.
2008 -006, A By -law to provide a schedule of
retention periods for the records of the Township of
Oro - Medonte.
Page 5 of 345
15.
BY -LAWS:
237 -240
a)
By -Law No. 2010 -102
241 -280
b)
By -Law No. 2010 -121
281
c)
By -Law No. 2010 -122
282
d)
By -Law No. 2010 -123
283 e) By -Law No. 2010 -124
A By -law to Regulate the Placement and Use of
Election Signs within the Township of Oro -
Medonte.
A By -law to Adopt an Emergency Plan And to
Repeal By -law No. 2007 -138.
A By -law to Appoint Representatives to the Lake
Simcoe Regional Airport Board of Directors And to
Amend By -law No. 2007 -021.
Being a By -Law to Amend By -law No. 2004 -028 To
Authorize a Decrease in the Speed Limit on
Certain Roads Within the Township of Oro -
Medonte.
A By -law to Amend Schedules "A" of By -law No.
2008 -006, A By -law to provide a schedule of
retention periods for the records of the Township of
Oro - Medonte.
Page 5 of 345
Page
Council Meeting Agenda - July 14, 2010.
15. BY -LAWS:
284 -288 f) By -Law No. 2010 -125
A By -law to Authorize the Execution of a Contract
between The Township of Oro - Medonte and The
Orillia Public Library Board For a Term of One Year
And to Repeal By -law No. 2009 -067.
289 -290 g) By -Law No. 2010 -126
Being a By -law to Authorize the Execution of a
Contract between the Township of Oro - Medonte
and the Barrie Public Library Board for a Term of
One Year and to Repeal By -Law No. 2009 -068.
291 -292 h) By -Law No. 2010 -127
A By -law to Authorize the Execution of a Contract
between The Township of Oro - Medonte and The
Midland Public Library Board For a Term of One
Year and to Repeal By -law No. 2009 -070.
293 -294 i) By -Law No. 2010 -128
A By -law to Authorize the Execution of a Contract
between The Township of Oro - Medonte and The
Coldwater Public Library Board For a Term of One
Year and to Repeal By -law No. 2009 -072.
295 -301 1) By -Law No. 2010 -129
A By -law to Authorize the Execution of An
Agreement Between The Corporation of the
Township of Oro - Medonte and Oro - Medonte Minor
Sports Association for the Operation of the
Concession Booth at the Oro - Medonte Community
Arena.
302 k) By -Law No. 2010 -130 A By -law to Amend By -law No. 2010 -095, being A
By -law to Authorize the Execution of a Lease
Agreement Between The Corporation of the
Township of Oro - Medonte And TRY Recycling
(Barrie) Inc.
303 -306 1) By -Law No. 2010 -131 A By -law to Permanently Close and Exchange the
Road Allowance known as John Street, west of
Allen Street, Hawkestone, (PIN 58562 -0136 (LT)),
described as Block C, Plan M -20, (geographic
Township of Oro), Township of Oro - Medonte,
County of Simcoe For That Part of Part of the West
Half Lot 22, Concession 12 (Oro), Township of Oro -
Medonte, (Part of PIN 58562 -0123 (LT)), described
as Part 1, Plan 51 R- 13350, (geographic Township
of Oro), Township of Oro - Medonte, County of
Simcoe for Municipal Purposes.
307 -318 m) By -Law No. 2010 -132 A By -law to Authorize the Execution of a Site Plan
Control Agreement between The Corporation of the
Township of Oro - Medonte and Jaxx Trust described
as lands as follows: Lot 5, Plan 819, ORO S/T Right
Page 6 of 345
Council Meeting Agenda - July 14, 2010.
Page
15. BY -LAWS:
in R0400129, T/W R0730432, Oro - Medonte,
Being all of PIN 58556 -0132 (LT), 37 Brambel
Road Township of Oro - Medonte, County of Simcoe.
319 -330 n) By -Law No. 2010 -133
A By -law to Authorize the Execution of a Site Plan
Control Agreement between The Corporation of the
Township of Oro - Medonte and 1198677 Ontario
Limited described as lands as follows: Part of PCL
1 -21 SEC 51- ORO -4; Pt Lot 1 Concession 4 Oro,
Part Lot 1, Concession 5, Oro; Part RDAL BTN
Concession 4 and Concession 5, Oro Closed by
R0659014; Being Part 2,3,4 &5 Plan 51R37085,
Being all of PIN 74053 -0246 (LT) Roll # 4346 -010-
009- 68960, Township of Oro - Medonte, County of
Simcoe.
331 -332 o) By -Law No. 2010 -134
A By -law to remove the Holding symbol applying to
lands located at Part of PCL 1 -21 SEC 51- ORO -4;
Pt Lot 1 Concession 4 Oro, Part Lot 1, Concession
5, Oro; Part RDAL BTN Concession 4 and
Concession 5, Oro Closed by R0659014; Being
Part 2,3,4 & 5 Plan 51 R37085,
Being all of PIN 74053 -0246 (LT) Roll # 4346 -010-
009 -68960 (1198677 Ontario Limited).
333 -334 p) By -Law No. 2010 -135
A By -law to amend By -law 2009 -078 for the zoning
provisions which apply to lands within Part of Lots 8
and 9, Concession 12 (Former Township of Oro),
now in the Township of Oro - Medonte (Hillway
Equipment Ltd. 2009- ZBA -02).
335 -336 q) By -Law No. 2010 -136
A By -law to allow a Temporary Use for a Garden
Suite by Craig and Andrea Watt on certain lands
described as Part of the East Half of Lot 22,
Concession 9, being Part 1, Plan 51R -15471
( Medonte), Township of Oro - Medonte, County of
Simcoe, (Municipally known as 6294 Line 9 North)
under Section 34 and 39 of the Planning Act,
R.S.O. 1990, c.P.13, as amended Roll # 4346 -020-
005- 15601.
337 -338 r) By -Law No. 2010 -137 A By -Law To Authorize The Execution Of A
Temporary Use By -Law Agreement (Garden Suite)
Between The Township Of Oro - Medonte and Craig
David Watt and Andrea Michelle Watt, Described
As Part of the East Half of Lot 22, Concession 9,
being Part 1, Plan 51R-15471, Township Of Oro -
Medonte (Formerly Township Of Medonte), County
Page 7 of 345
Page
339
340 -344
Council Meeting Agenda - July 14, 2010.
15. BY -LAWS:
s) By -Law No. 2010 -138
t) By -Law No. 2010 -139
Of Simcoe.
A By -law to Provide for the Giving of Names to
Highways within the Township of Oro - Medonte,
County of Simcoe (Draft Plan of Subdivision 2006 -
SUB-02 [Whispering Creek], West Part of Lot 11,
Concession 5 (Oro)).
A By -Law to Authorize the Issuance of the
Certificate of Substantial Completion and
Acceptance (Aboveground Services) for Heights of
Moonstone —Stage 1 (Bachly Investments inc.),
Registered Plan 51 M -679 [to be distributed].
16. CONFIRMATION BY -LAW:
345 a) By -Law No. 2010 -117 Being a By -Law to Confirm the Proceedings of the
Council meeting held on July 14, 2010.
17. ANNOUNCEMENTS OF INTEREST TO THE PUBLIC:
18. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
19. ADJOURNMENT:
a) Motion to Adjourn
Page 8 of 345
6a) - Correspondence dated June 2, 2010 from Pamela Musgrave, Regi...
***Muscular
DystrophyCanada
let's make muscles move
June 2, 2010
Mayor Harry S. Hughes
Township of Oro - Medonte
P.O. Box 100
148 Line 7 South
Oro, ON LOL 2X0
Your worship Mayor Hughes,
i
i
JUN 0 7 2010 i
Ontario & Nunavut Region
Ottawa Community Office
150 Isabella Street
Suite 215
Ottawa, Ontario
K1S 1V7
It is with great pleasure that I acknowledge the exceptional efforts of the Oro- Medonte
Firefighters Association who raised $9,000 for Muscular Dystrophy Canada through their
fundraising efforts between April 1St 2009 — March 31St, 2010. Since 1982, they have been
supporting people affected and to date have raised a total of $109,817.
613.232.7334 T
1.866.337.3365
613.567.2288 F
www.muscle.ca W
More than 600 Departments/ Associations across Canada worked in partnership with Muscular
Dystrophy Canada last year raising more that $2.5 million. I am proud to inform you that the
efforts of hundreds of Fire Fighters from more than 280 Ontario Departments / Associations raised
over $1,093,000.
With these generous funds Muscular Dystrophy Canada was able to provide Canadian families
with more than $2 million worth of equipment including wheelchairs, walkers, and scooters. We
also helped fund over $4 million dollars of cutting edge neuromuscular research.
Canadian Fire Fighters have stood side by side with Muscular Dystrophy Canada for over 50
years. They offer their support, encouragement and time to Canadians affected with muscular
dystrophy. Fire Fighters are the cornerstone of our fundraising activities through Boot Drives,
community programs and special events.
We admire the ongoing passion and commitment of the members of the Oro - Medonte Firefighters
Association for all they do in your community and for those affected with muscular dystrophy. We
are proud to have them on our fundraising team. Muscular Dystrophy Canada would like to
extend thanks to your local Fire Fighters, your community, and leaders such as yourself, who
support these incredible heroes.
Sincerely,
"?" pxs��—
Pamela Musgrave
Regional Manager
cc: Muscular Dystrophy Canada Chairperson - Brian Ambeau
Fire Chief - Richard Playfair
A SPECIAL THANKS TO FIRE FIGHTERS AND CHAPTER VOLUNTEERS FOR THEIR OUTSTANDING WORK
IN MOVING MUSCLES FOR MORE THAN 50 YEARS.
Taxation Charity Registration Number 1 10775 5837 RR0001
Page 9 of 345
6b) - Rick Yule, Completion of Requirements of "Managing People at
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6d) - Janette Teeter, Completion of Unit 1 Municipal Law Program,
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Page 13 of 345
6e) - Marie Brissette, Completion of Municipal Administration Dipl...
Page 14 of 345
9b) - Robin Dunn, Chief Administrative Officer, re: 2011 Budg...
Township of
Proud Heritage, Exciting Future
To: Mayor Hughes and Members of Council
cc: Senior Management Team
From: Robin Dunn, CAO R.M. File #:
Date: July 14, 2010 Roll #:
Subject: Proposed 2011 Budget Deliberation Timeline
The following outlines proposed dates for undertaking the 2011 budget deliberations.
External boards and agencies will be advised of an October 31, 2010 submission date and
presentations to Council tentatively scheduled for January 12, 2011.
2011 Operating and Capital Budget Deliberations
November 24th — Council Elect Orientation 9:00am
December 8th — Prior to Council High Level Corporate Financial Overview 6:00pm — 6:00pm
December 15th or 16th — Dept. Presentation After Council 9:00am
January 5th — Recap Process and Budget Targets — Frame Q/A 1:00pm
January 12th— Outside Boards /Agencies Presentations 1:00pm — 4:00pm
January 19th — Operating /Capital Q/A After Committee of the Whole 9:00am
January 26th— Summary Update — Ratification Prior to Council 5:00pm
Res ectfully,
Robin unn, C.E.T., PA m, M.A.
Chief Administrative Officer
Page 15 of 345
9c) - Report No. HR 2010 -005, Tamara Obee, Manager of Health and S
T-
REPORT (WGZ&4&"te
Proud Heritage, Exciting Future
Report No.
#HR 2010 -005
To:
Council
Prepared By:
Tamara Obee
Meeting Date:
July 14, 2010
Subject:
Health & Safety Update
Motion #
Roll #:
R.M.S. File #:
RECOMMENDATION(S): Requires Action I X I For Information Onlyn
It is recommended that:
1. Report # HR 2010 -005 be received and adopted;
2. That Council endorses Health & Safety as a key component in the Township's
Corporate culture.
BACKGROUND:
The Township of Oro - Medonte Council, Chief Administrative Officer, Management, and
Staff have a significant responsibility under the Occupational Health & Safety Act to
ensure the safety and wellbeing of all workers and the workplace during the execution
of municipal business.
Early in 2008, the Municipality hired a Consultant to conduct a voluntary Workwell Audit
to identify areas that required improvement in the Health and Safety program. The
report of the Consultant was presented to Council in February 2008.
As a result of the voluntary audit the Township commenced extensive enhancements to
the Corporation's health and safety program. Significant efforts were undertaken by a
health & safety audit committee of employees to review and establish health and safety
policies and procedures for the Municipality.
During the review process by the health and safety audit committee the municipality
was advised that a Workwell Audit would be undertaken by the WSIB.
The WSIB Workwell Evaluator evaluated the Township's workplaces on August 19 &
20, 2009. During the first audit, the Evaluator, through a series of questions, measured
the elements of the Township's occupational health and safety program. The questions
assisted the Evaluator to determine which areas require further investigation. A score
of 75% is required to pass the Workwell Audit. An organization that does not pass the
HUMAN RESOURCES July 14, 2010
Report No. HR 2010 -005 Page 1 of 3
Page 16 of 345
9c) - Report No. HR 2010 -005, Tamara Obee, Manager of Health and S...
initial Workwell Audit is provided 6 months to improve their Health & Safety Program. If
an organization does not, during their subsequent evaluation, meet the 75% required to
pass the Workwell Audit, a premium surcharge will be applied. The change ranges from
10 to 75% of WSIB annual premiums depending on the level of shortfalls.
The Township of Oro - Medonte did not meet the 75% requirement and did not pass the
initial WSIB Workwell Audit. A report was generated by the Evaluator outlining areas
requiring further improvement and recommendations for such improvement.
The Evaluator's report was received in late fall and a WSIB Workwell Audit Plan was
established. The Audit Plan was received and reviewed by the members of the Joint
Health and Safety Committee and the Senior Management Team. The WSIB Workwell
Audit Plan provided focus and direction on the areas of improvement the Municipality
had undertaken over the past six months.
ANALYSIS:
The WSIB Workwell Evaluator was scheduled to return to the Township to complete the
second Workwell Audit on June 15th and 16th, 2010. During a second Audit the
Evaluator reviews only the areas identified during the first Audit as requiring
improvement unless there are abnormalities requiring further investigation. Day one of
the second Audit includes a paper audit of all policies, procedures, training and
documentation. Day two of the second Audit includes Employee interviews and
workplace inspections.
Workwell Audit documentation was prepared for the Evaluator's review outlining the
improvements that has been made to the Township's Health & Safety Program since
the initial evaluation in August 2009. The Evaluator attended the Township
Administration Offices on June 15th to undertake the follow -up assessment. The
Workwell Audit documentation binder provided enough evidence as to the status of the
Township's Health & Safety Program that the Evaluator felt interviews and workplace
inspections were not required.
The Township of Oro - Medonte was successful during the second WSIB Workwell Audit
receiving a score of 850 out of a possible 960 points resulting in an overall score of
88.5 %.
Attached for Council's review is a letter dated June 21, 2010 from the WSIB outlining
the Township's Workwell Health and Safety Audit Final Results. Confidential
attachments detailing the Evaluation and WSIB Workwell Audit Plan are provided under
separate cover.
The Workwell Audit has identified areas that the Township's program requires
improvements. The Audit Plan has identified recommended actions that will form a
component of 2010 and 2011 projects.
HUMAN RESOURCES July 14, 2010
Report No. HR 2010 -005 Page 2 of 3
Page 17 of 345
9c) - Report No. HR 2010 -005, Tamara Obee, Manager of Health and S...
Ongoing training on the Township's Health & Safety Program will be conducted in the
fall with mandatory attendance by all Employees. A schedule and training plan is
currently being created.
FINANCIAL:
Funding for the work required within the WSIB Workwell Audit Plan will be identified in
the 2010 mid -year variance report and included in the 2011 budget.
POLICIES /LEGISLATION:
Occupational Health & Safety Act
Health & Safety Policy Statement
CONSULTATIONS:
WSIB Workwell Evaluator
Chief Administrative Officer
Senior Management Team
Joint Health & Safety Committee
ATTACHMENTS:
Letter - WSIB - Workwell Health and Safety Audit Final Results
Confidential attachments detailing the Evaluation and WSIB Workwell Audit Plan are
provided under separate cover
CONCLUSION:
The Township of Oro - Medonte remains committed to the safety of our workers and over
the past two years has and continues to make significant improvement to the Health &
Safety program.
Respectfully submitted:
Tamara Obee CHRP
Manager Health & Safety, Human Resources
HUMAN RESOURCES
Report No. HR 2010 -005
I I _�
July 14, 2010
Page 3 of 3
Page 18 of 345
9c) - Report No. HR 2010 -005, Tamara Obee, Manager of Health and S...
Ltiorkplace Safety 8c
4sy Insunrnce Fiwtnf
------ O.MMO - -.. -- -
Urtnmission de la suscaritt-
professicmne(Ic et de. 1'assuramm
�:mtrc. ' a¢idents du. travail
21 Jun 2010
Tamara Obee
200 Front Street West 200, rue Front Ouest
Toronto. Ontario Toronto, Ontario
Canada M5V 3A Canada M5V 311
Telephone: T6I6phone:
1- 800 -663 -6639
Manager
THE CORPORATION OF THE TOWNSHIP OF ORO-
MEDONTE a.k.a.
THE CORPORATION OF THE TOWNSHIP OF ORO-
MEDONTE
PO Box 100
Oro, ON, LOL 2X0, CAN
Dear Tamara Obee,
416- 344 -6480
Account No.:1630199
Firm No.:222919
Workwell Health and Safety Audit Final Results
Thank you for spending time with me during the health and safety audit which I concluded on 15 Jun 2010.
I am pleased to both advise your firm has passed and share my findings with you in the form of this letter
and audit report. The report is based on the approximate 4 hours spent in discussions with you and
members of your staff, plus observations I made during the inspection of the workplace(s).
As explained, no points were awarded for programs that are not documented, were incomplete or were in
development. The scoring scheme gives either full points (100 %) or no points at all (0 %). Overall, your firm
scored a total of 850 out of a possible 960 or 88.5 %.
Congratulations, this score indicates that a formalized health and safety program exists. I compliment you
and your staff on the positive actions you have taken to help prevent workplace injuries and illness. Your
ongoing challenge is to keep up the good work and build on the steps already taken to implement your
health and safety program. To support you in this respect, 1 will monitor your performance for the next six
months and follow up with you to provide any additional guidance you might need.
Experience has shown that health and safety pays off, regardless of the size or nature of a business. The
time, energy and resources a firm devotes to the development, implementation and improvement of a
health and safety program are much less than the costs associated with accident recovery. I hope that this
new health and safety initiative results in a consistent decrease in risk, accidents, loss and human
suffering.
Yours sincerely,
Tricia Degruyther
Workwell Evaluator, EAST
Page 19 of 345
9c) - Report No. HR 2010 -005, Tamara Obee, Manager of Health and S...
Prevention Services Branch
cc:
Ministry of Labour
CHRISTINA BELLA- MARTINEZ
MUNICIPAL HEALTH AND SAFETY ASSOCIATION
www.mhsao.com
Page 20 of 345
9d) - Report No. Fl 2010 -012, Paul Gravelle, Director of Finance /T...
Totivnsht- of
REPORT
Proud Heritage, Exciting Future
Report No.
F12010 -12
To:
Committee of the Whole
Prepared By:
Janice MacDonald
Meeting Date:
July 14, 2010
Subject:
Statement of Accounts —
June 30, 2010
Motion #
AC00602
Roll #:
R.M.S. File #:
RECOMMENDATION(S): Requires Action For Information Only
It is recommended that:
1. That Report No. FI 2010 -12 is received.
2. The accounts for the month of June 2010 totalling $ 6,249,624.82
are received.
BACKGROUND:
Following is the statement of accounts for the month of June.
Batch No. Date Amount
Cheaue Reaisters:
AC00601
June 02, 2010
443,212.99
AQ00431
June 07, 2010
199.50
AC00602
June 09, 2010
157,015.44
AC00603
June 16, 2010
175,465.10
A000432
June 17, 2010
500.00
AQ00433
June 21, 2010
8,723.77
AC00604
June 23, 2010
4,961,111.96
AC00605
June 29, 2010
240,528.09
$ 5,986,756.85
Payroll:
PR00488
June 05, 2010
128,825.03
PR00492
June 19, 2010
125,813.12
PR00495
June 28, 2010
1,172.85
$ 255,811.00
FINANCE July 14, 2010
Report No. 2010 -12 Pagel of 2
Page 21 of 345
9d) - Report No. Fl 2010 -012, Paul Gravelle, Director of Finance /T...
Credit Card Registers:
AE00279 June 28, 2010 370.00
AE00280 June 28, 2010 206.60
AE00281 June 28, 2010 626.38
AE00282 June 28, 2010 1,479.22
AE00283 June 28, 2010 1,435.78
AE00284 June 28, 2010 11940.03
AE00285 June 28, 2010 998.96
$ 7,056.97
Total: $ 6,249,624.82
ATTACHMENTS:
Cheque Registers,
CONCLUSION:
That the accounts for the month of June are received.
Respectfully submitted:
Jarn M cDonald,
Accounting Clerk
SMT Approval /Comments: C.A.O. Approval / Comments:
�I
FINANCE July 14, 2010
Report No. 2010 -12 Page 2 of 2
Page 22 of 345
9e) - Report No. CS 2010 -017, Doug Irwin, Director of Corporate Se...
REPORT TZ hE- °f
Proud Heritage, Exciting Future
Report No.
To:
Prepared By:
CS2010 -17
Council
Gary Skelding, Chief
Creating or
Set Fine
Municipal Law
Defining Offence
Enforcement Officer
Meeting Date:
Subject:
Motion #
July 14, 2010
Set Fines — To Regulate Signs
erected, displayed, repaired or altered a sign
Section 3.1
$100.00
and other Advertising Devices,
By -Law No. 2010 -075
Roll #:
R.M.S. File #:
RECOMMENDATION(S): Requires Action ❑ For Information Only
It is recommended:
1. That Report No. GS2010 -17 be received and adopted.
2. That the set fines related to By -law No. 2010 -075, to Regulate Signs and other Advertising
Devices be established and approved as follows:
Corporate Services
Report No. CS2010 -17
July 14, 2010
Page 1 of 4
Page 23 of 345
Provisions
Item
Short Form Wording
Creating or
Set Fine
Defining Offence
Erect, display, repair, or cause or permit to be
1
erected, displayed, repaired or altered a sign
Section 3.1
$100.00
on any lands, buildings or structures without a
Permit.
2
Erect or display any sign within three (3)
Section 3.3
$100.00
metres of the edge of a Township Road.
Paint, place, attach or affix any sign to a tree,
3
stone, or other natural object, fencepost or
Section 3.4
$100.00
utility pole located on a Township road
allowance and /or public lands.
Erect, install, post, or display any sign which,
4
obstructs the vision of drivers or detracts from
Section 3.5
$100.00
the visibility or effectiveness of any traffic sign
on public highways.
Erect, install, post, or display any sign which
5
obstructs or interferes with the flow of
Section 3.6
$100.00
pedestrian or vehicular traffic, or restricts any
si htline of a pedestrian or vehicle.
Corporate Services
Report No. CS2010 -17
July 14, 2010
Page 1 of 4
Page 23 of 345
9e) - Report No. CS 2010 -017, Doug Irwin, Director of Corporate Se...
3. And Further that the Clerk forward the appropriate documentation to the Ministry of the
Attorney General for approval.
BACKGROUND:
Township of Oro - Medonte By -law No. 2010 -075, "Being a By -Law to Regulate Signs and other
Advertising Devices ", was passed on May 12, 2010.
ANALYSIS:
Attachment #1 to this report identifies the recommended set fines for offences under the
provisions of the new By -law.
FINANCIAL:
Not Applicable.
POLICIES/LEGISLATION:
• Provincial Offences Act, as amended.
• Township's By -law No. 2010 -075.
CONSULTATIONS:
• Chief Municipal Law Enforcement Officer.
Corporate Services July 14, 2010
Report No. CS2010 -17 Page 2 of 4
Page 24 of 345
Erect, install, post, or display any sign so as to
obstruct or impede any fire escape, fire exit,
6
walkway, door, or window or prevent or
Section 3.7
$100.00
impede free access of firefighters to any part
of a building.
Erect, install, post, or display any sign which
7
has flashing or moving illumination or varies in
Section 3.8
$100.00
colour, or has visible moving parts or other
apparent movement.
Erect, install, or display any sign on or over
8
public property or public right -of -way without
Section 3.9
$100.00
approval.
9
Paint on or attach any sign to a trailer or any
Section 3.10
$100.00
part of a dismantled motor vehicle.
3. And Further that the Clerk forward the appropriate documentation to the Ministry of the
Attorney General for approval.
BACKGROUND:
Township of Oro - Medonte By -law No. 2010 -075, "Being a By -Law to Regulate Signs and other
Advertising Devices ", was passed on May 12, 2010.
ANALYSIS:
Attachment #1 to this report identifies the recommended set fines for offences under the
provisions of the new By -law.
FINANCIAL:
Not Applicable.
POLICIES/LEGISLATION:
• Provincial Offences Act, as amended.
• Township's By -law No. 2010 -075.
CONSULTATIONS:
• Chief Municipal Law Enforcement Officer.
Corporate Services July 14, 2010
Report No. CS2010 -17 Page 2 of 4
Page 24 of 345
9e) - Report No. CS 2010 -017, Doug Irwin, Director of Corporate Se...
ATTACHMENTS:
1. Proposed Set Fines for Offences - By -law No. 2010 -075.
CONCLUSION:
It is recommended that the set fines related to By -law No. 2010 -075, "Being a By -Law to
Regulate Signs and other Advertising Devices" be approved.
Respectfully submitted:
Gary Slk' ding
Chief Municipal Law Enforcement Officer
SMT Approval / Comments:
C.A.O. Approval / Comments:
Corporate Services July 14,20110-
Report No. CS2010 -17 Page 3 of 4
Page 25 of 345
9e) - Report No. CS 2010 -017, Doug Irwin, Director of Corporate Se...
Page 26 of 345
Attachment #1 to Report CS2010 -17
By -law No. 2010 -075
Being a By -Law to Regulate Signs and other Advertising Devices
Provisions
Item
Short Form Wording
Creating or
Set Fine
Defining Offence
Erect, display, repair, or cause or permit to be
1
erected, displayed, repaired or altered a sign
Section 3.1
$100.00
on any lands, buildings or structures without a
Permit.
2
Erect or display any sign within three (3)
Section 3.3
$100.00
metres of the edge of a Township Road.
Paint, place, attach or affix any sign to a tree,
3
stone, or other natural object, fencepost or
Section 3.4
$100.00
utility pole located on a Township road
allowance and /or public lands.
Erect, install, post, or display any sign which,
4
obstructs the vision of drivers or detracts from
Section 3.5
$100.00
the visibility or effectiveness of any traffic sign
on public highways.
Erect, install, post, or display any sign which
5
obstructs or interferes with the flow of
Section 3.6
$100.00
pedestrian or vehicular traffic, or restricts any
si htline of a pedestrian or vehicle.
ach any sign to a trailer or any
Section 3.10
Erect, install, post, or display any sign so as to
part of a dismantled motor vehicle.
obstruct or impede any fire escape, fire exit,
6
walkway, door, or window or prevent or
Section 3.7
$100.00
impede free access of firefighters to any part
of a building.
Erect, install, post, or display any sign which
7
has flashing or moving illumination or varies in
Section 3.8
$100.00
colour, or has visible moving parts or other
apparent movement.
Erect, install, or display any sign on or over
8
public property or public right -of -way without
Section 3.9
$100.00
approval.
9
Paint on or att
NOTE: The penalty provision for the offences indicated above is Section 12 of By -law No.
2010 -075.
Corporate Services
July 14, 2010
Report No. CS2010 -17
Page 4 of 4
Page 26 of 345
ach any sign to a trailer or any
Section 3.10
$100.00
part of a dismantled motor vehicle.
Page 26 of 345
9f) - Report No. CS 2010 -18, Doug Irwin, Director of Corporate Ser...
REPORT 7'oumship of
Proud Heritage, Exciting Future
Report No.
To:
Prepared By:
CS2010 -18
Council
Gary Skelding, Chief
Creating or
Set Fine
Municipal Law
Defining Offence
Enforcement Officer
Meeting Date:
Subject:
Motion #
July 14, 2010
Set Fines — To provide for
presence or existence of refuse on
Section 3.1
$300.00
maintaining of land in a clean
and clear condition, By -Law
Roll #:
R.M.S. File #:
No. 2010 -076
Throe , place or deposit refuse on any
RECOMMENDATION(S): Requires Action For Information Only
It is recommended:
1. That Report No. CS2010 -18 be received and adopted.
2. That the set fines related to By -law No. 2010 -076, to provide for maintaining of land in a
clean and clear condition be established and approved as follows:
3. And Further that the Clerk forward the appropriate documentation to the Ministry of the
Attorney General for approval.
BACKGROUND:
Township of Oro - Medonte By -law No. 2010 -076, "A By -law to provide for maintaining of land in
a clean and clear condition ", was passed on May 12, 2010.
ANALYSIS:
Corporate Services
Report No. CS2010 -18
July 14, 2010
Page 1 of 3
Page 27 of 345
Provisions
Item
Short Form Wording
Creating or
Set Fine
Defining Offence
Allow or permit the placement,
1
presence or existence of refuse on
Section 3.1
$300.00
any property.
2
Throe , place or deposit refuse on any
Section 3.2
$300.00
o
3
Throw, place or deposit refuse on
Section 3.3
$300.00
municipal roe
3. And Further that the Clerk forward the appropriate documentation to the Ministry of the
Attorney General for approval.
BACKGROUND:
Township of Oro - Medonte By -law No. 2010 -076, "A By -law to provide for maintaining of land in
a clean and clear condition ", was passed on May 12, 2010.
ANALYSIS:
Corporate Services
Report No. CS2010 -18
July 14, 2010
Page 1 of 3
Page 27 of 345
9f) - Report No. CS 2010 -18, Doug Irwin, Director of Corporate Ser
Attachment #1 to this report identifies the recommended set fines for offences under the
provisions of the new By -law.
FINANCIAL:
Not Applicable.
POLICIES /LEGISLATION:
• Provincial Offences Act, as amended.
• Township's By -law No. 2010 -076.
CONSULTATIONS:
• Chief Municipal Law Enforcement Officer.
ATTACHMENTS:
1. Proposed Set Fines for Offences - By -law No. 2010 -076.
CONCLUSION:
It is recommended that the set fines related to By -law No. 2010 -076, "A By -law to provide for
maintaining of land in a clean and clear condition" be approved.
Respectfully submitted:
Gary Skelding
Chief Municipal Law Zorcement Officer
SUIT Approval / Comments:
Corporate Services
Report No. CS2010 -18
C.A.O. Approval / Comments:
-11 ��
July 14, 2010
Page 2 of 3
Page 28 of 345
9f) - Report No. CS 2010 -18, Doug Irwin, Director of Corporate Ser...
Page 29 of 345
Attachment #1 to Report CS2010 -18
By -law No. 2010 -076
To provide for maintaining of land in a clean and clear condition
Provisions
Item
Short Form Wording
Creating or
Set Fine
Defining Offence
Allow or permit the placement,
1
presence or existence of refuse on
Section 3.1
$300.00
an property.
2
Throw, place or deposit refuse on any
Section 3.2
$300.00
property.
3
Throw, place or deposit refuse on
municipal property.
NOTE: The penalty provision for the offences indicated above is Section 9 of By -law No.
2010 -076.
Corporate Services
July 14, 2010
Report No. CS2010 -18
Page 3 of 3
Page 29 of 345
Section 3.3
$300.00
Page 29 of 345
9g) - Report No. CS 2010 -019, Doug Irwin, Director of Corporate Se...
?ownshi- of
REPORT
Proud Heritage, Exciting Future
Report No.
CS 2010 -019
To:
Council
Prepared By:
Doug Irwin
Meeting Date:
July 14, 2010
Subject:
Possible Licensing — Tow
Truck Businesses
Motion #
Roll #:
R.M.S. File #:
RECOMMENDATION(S): Requires Action 1X For Information Only
It is recommended that:
1. Report No. CS 2010 -019 be received and adopted.
2. That the Clerk bring forward the appropriate by -laws for Council's consideration.
BACKGROUND:
In 2008, David Zimmer, MPP Willowdale, introduced Bill 87 entitled Towing Industry Act,
2008. The purpose of the Bill was to regulate the towing industry in Ontario so that the
public may have access to towing services of high quality provided in accordance with
honesty and integrity and at a reasonable cost. The Bill received second reading and
was referred to Standing Committee on September 25, 2008. The Bill was not brought
forward to the new session of Parliament and consequently died when Parliament
prorogued on March 4, 2010.
The Township has been advised of residents' concerns regarding the fees being
charged by Tow Trucks operating within the Township and where the vehicles were
being towed to. Council provided a Timely Topic in the April /May 2010 edition of the
North Simcoe Community News, which was published on March 24, 2010, to ensure
that residents were aware of their rights and options when having a vehicle towed.
At its meeting of March 24, 2010, Council received a deputation from Tow Truck
companies with respect to Tow Truck Operations within the Township of Oro - Medonte,
and directed staff to bring forward a report regarding the licensing of tow trucks within
the Township of Oro - Medonte.
Corporate Services July 14, 2010
Report No. CS2010 -019 Page 1 of 4
Page 30 of 345
9g) - Report No. CS 2010 -019, Doug Irwin, Director of Corporate Se...
On May 28, 2010, the Clerk and Chief Municipal Law Enforcement Officer met with
S /Sgt Mayo, Detachment Commander, O.P.P. Barrie Detachment. At this meeting, the
S /Sgt outlined the process that is followed by the O.P.P. when Tow Trucks are not
licensed within a municipality.
In non - emergency situations when a vehicle needs to be towed, the Officer will provide
the driver of the vehicle with a list of towing companies listed in the local telephone book
and ask the driver if they have a preference. If the driver selects a specific towing
company, then that company is contacted to come and move the vehicle.
If the driver does not select a specific tow company, the O.P.P. have a single contact
number for the local Towing Association. The O.P.P. contact the Towing Association,
and the Association dispatches a tow truck.
In an emergency situation, or when a tow truck cannot attend the scene in a timely
manner that will permit the Officer to move on to the next incident, the Officer may
request the first available tow truck.
ANALYSIS:
Part IV — Licences of the Municipal Act, 2001, as amended, provides that a municipality
may provide for a system of licences with respect to a business, under Section 151. A
municipality may impose varying conditions on the licences issued by it, including
compliance with land use control by -laws or requirements under the Planning Act or any
other Act.
Section 155 of the Municipal Act, 2001, as amended, reads as follows:
155. Without limiting sections 9, 10 and 11, a local municipality, in a by -law
under section 151 with respect to owners and drivers of tow trucks and vehicles,
other than motor vehicles, used for hire, may,
(a) establish the rates or fares to be charged for the conveyance of
property or passengers either wholly within the municipality or from
any point in the municipality to any point outside the municipality; and
(b) provide for the collection of the rates or fares charged for the
conveyance.
Given that the Township has the two major highway corridors, being Highway 11 and
Highway 400, it is recommended that the Township undertake the licensing of tow
trucks and tow truck drivers operating within the geographical boundaries of Oro -
Medonte.
Corporate Services July 14, 2010
Report No. CS2010 -019 Page 2 of 4
Page 31 of 345
9g) - Report No. CS 2010 -019, Doug Irwin, Director of Corporate Se...
A licensing by -law to regulate and govern tow truck businesses, tow trucks and tow
truck drivers within the Township of Oro - Medonte should include items such as:
1. Annual license for each tow truck business
2. Annual license for each tow truck
3. Annual license for every tow truck driver
4. Minimum liability insurance in the amount of two million dollars ($2,000,000.00)
5. Requirements for daily records of work performed:
a. Name of person for who work was performed;
b. Description and license plate number of vehicle towed or conveyed
c. Origin and destination of vehicle that was towed or conveyed.
6. Requirement for the tow truck business to maintain a land line, as their main
telephone line, with a local telephone number, for receiving calls
7. A zoning certificate would be required to ensure that the tow truck company
utilizes a properly zoned impound lot/compound within the Township, where all
vehicles are to be towed to unless written authorization from the driver /operator
of the vehicle is obtained for an alternate destination
8. All licensed tow truck companies become part of a Tow Association recognized
by the Township and the O.P.P., and the Association must establish rules and
regulations and establish a single point of contact for call dispatch from amongst
the membership
It is recognized that the licensing of tow truck businesses, tow trucks and tow truck
drivers will create additional administrative requirements for staff. As with the other
licenses that the Township issues, the licenses would be processed within ten (10)
business days of a complete application being received.
It should be noted that the Township's Comprehensive Zoning By -law currently does not
contain provisions with respect to impound lots /compounds. If the Township is to
proceed with the licensing as proposed in this report, it will be necessary to amend the
Comprehensive Zoning By -law to include provisions for impound lots /compounds.
FINANCIAL:
The revenues with respect to the licensing of tow trucks and tow truck drivers will be
dependent on the number of tow truck businesses, tow trucks and tow truck drivers
licensed on an annual basis.
POLICIES /LEGISLATION:
• Municipal Act, 2001, as amended
Corporate Services July 14, 2010
Report No. CS2010 -019 Page 3 of 4
Page 32 of 345
9g) - Report No. CS 2010 -019, Doug Irwin, Director of Corporate Se...
CONSULTATIONS:
• Detachment Commander, Barrie Detachment, O.P.P.
• Director of Development Services
• Chief Municipal Law Enforcement Officer
• Chief Administrative Officer
ATTACHMENTS:
• Not applicable
CONCLUSION:
It is recommended that the Clerk bring forward a by -law, for Council's consideration, to
license, regulate and govern tow trucks and tow truck drivers operating within the
Township of Oro - Medonte.
Respecffull s bmitted:
J oug a in
irector of Corporate Services /Clerk
C.A.O. Approval / Comments:
Vx)--\---
Corporate Services
Report No. CS2010 -019
July 14, 2010
Page 4 of 4
Page 33 of 345
9h) - Report No. CS 2010 -020, Doug Irwin, Director of Corporate Se...
f
REPORT
Proud Heritage, Exciting Future
Report No.
To:
Prepared By:
CS 2010 -20
Council
Marie Brissette,
Committee Coordinator
Meeting Date:
Subject:
Motion #
July 14, 2010
Voting Places — 2010
Municipal Election
Roll #:
R.M.S. File #:
RECOMMENDATION(S): Requires Actiono For Information Only X❑
It is recommended that Report No. CS 2010 -20 be received for information only.
BACKGROUND:
The Municipal Elections Act, 1996, was amended in late 2009. The amendments
included the requirement that the Clerk ensures that each voting place is accessible to
electors with disabilities.
In preparing for the 2010 Election, staff have complied with the legislative requirements,
and given consideration to possible concerns regarding the reduced number of voting
places from the 2006 Election, the use of religious, commercial and non - community
facilities.
To this end, the Township has implemented the following changes for the 2010
Municipal Election:
• inspecting all potential voting places to ensure compliance with accessibility
requirements;
• increasing the number of Advanced Voting Days from one (1) at the 2006
Election to three (3) for the 2010 Election, being October 14, 15 and 16, 2010;
• conducting two (2) voting places on each Advanced Voting Day; and
• rotating each Advance Voting Day voting place to a different venue in order to be
available to as many electors as possible and to ease concerns regarding the
use of religious venues.
Corporate Services — Clerk's Office July 14, 2010
Report No. CS2010 -20 Page 1 of 8
Page 34 of 345
9h) - Report No. CS 2010 -020, Doug Irwin, Director of Corporate Se...
The following have guided the process:
In regards to Accessibilitv:
The Municipal Elections Act, 1996. S.O. 1996. c. 32:
Section 12.1(1) states:
"A clerk who is responsible for conducting an election shall have regard to the needs of
electors and candidates with disabilities."
Section 45(2) states:
"In establishing the locations of voting places, the clerk shall ensure that each voting
place is accessible to electors with disabilities."
The Accessibility for Ontarians with Disabilities Act. 2005 — Regulation 429/07 —
Accessibility Standards for Customer Service
Section 3 states:
(1) Every provider of goods or services shall establish policies, practices and
procedures governing the provision of its goods or services to persons with
disabilities.
(2) The provider shall use reasonable efforts to ensure that its policies, practices and
procedures are consistent with the following principles:
1. The goods or services must be provided in a manner that respects the dignity
and independence of persons with disabilities.
2. The provision of goods or services to persons with disabilities and others must be
integrated unless an alternate measure is necessary, whether temporarily or on a
permanent basis, to enable a person with a disability to obtain, use or benefit
from the goods or services.
3. Persons with disabilities must be given an opportunity equal to that given to
others to obtain, use and benefit from the goods or services.
(3) Without limiting subsections (1) and (2), the policies must deal with the use of
assistive devices by persons with disabilities to obtain, use or benefit from the
provider's goods or services or the availability, if any, of other measures which
enable them to do so.
(4) When communicating with a person with a disability, a provider shall do so in a
manner that takes into account the person's disability.
(5) Every designated public sector organization and every other provider of goods or
services that has at least 20 employees in Ontario shall prepare one or more
documents describing its policies, practices and procedures and, upon request,
shall give a copy of a document to any person.
Corporate Services — Clerk's Office July 14, 2010
Report No. CS2010 -20 Page 2 of 8
Page 35 of 345
9h) - Report No. CS 2010 -020, Doug Irwin, Director of Corporate Se...
The Ontario Buildina Code (OBQ:
Given that no legislation provides specific measurements to determine what constitutes
a barrier in existing facilities, staff took into consideration the requirements for the new
construction of a barrier -free facility in the OBC as a guideline:
Barrier -Free Path of Travel
• Shall provide an unobstructed width of at least 1100 mm (43.3 inches) for the
passage of wheelchairs.
• Interior and exterior walking surfaces shall:
• have no opening that will permit the passage of a sphere more than 13
mm (0.5 inches) in diam,
• have any elongated openings oriented approximately perpendicular to the
direction of travel,
• be stable, firm and slip resistant,
• be bevelled at a maximum slope of 1 in 2 at changes in level not more
than 13 mm (0.5 inches), and
• be provided with sloped floors or ramps at changes in level more than 13
mm (0.5 inches).
• Exterior walks shall:
• be provided by means of a continuous plane not interrupted by steps or
abrupt changes in level,
• have a permanent, firm and slip- resistant surface, and
• uninterrupted width of not less than 1100 mm (43.3 inches) and a gradient
not exceeding 1 in 20.
• Curb ramp shall:
o have a width of not less than 1200 mm (47.25 inches) exclusive of flared
sides,
o have a surface that is slip- resistant,
o have a detectable warning surface that is colour and texture contrasted,
and
o smooth transition from the ramp and adjacent surfaces.
Entrances
• Barrier -free entrances shall lead from the outdoors at sidewalk level, or a ramp that
leads from a sidewalk.
• Doorways shall have a clear width of not less than 850 mm (33.5 inches) when the
door is in the open position.
• Door opening devices that are the only means of operation shall be of a design that
does not require tight grasping and twisting of the wrist.
Corporate Services — Clerk's Office July 14, 2010
Report No. CS2010 -20 Page 3 of 8
Page 36 of 345
9h) - Report No. CS 2010 -020, Doug Irwin, Director of Corporate Se...
Access to Parking Areas
• A barrier -free path of travel shall be provided from the entrance to an exterior parking
area, where exterior parking is provided.
• If an exterior passenger loading zone is provided, it shall have:
• an access aisle not less than 1500 mm (59 inches) wide and 6 m (236.2
inches) long adjacent and parallel to the vehicle pull -up space,
• a curb ramp, where there are curbs between the access aisle and the
vehicle pull -up space, and
• a clearance height of not less than 2750 mm (108.27 inches) at the
vehicle pull -up space and along the vehicle access and egress routes.
Washrooms Required to be Barrier -Free
Although the legislation does not identify the requirement of an accessible washroom for
electors, the Township of Oro - Medonte recognizes that election workers may require
accessible washrooms and the Township is required to accommodate the worker under
the Employment Standards Act.
At least 1 water closet stall or enclosure shall:
• be at least 1500 mm (59 inches) in width by 1500 mm (59 inches) in
depth,
• when the door is in an open position, have a clear opening of at least 810
mm (31.9 inches).
A barrier -free washroom shall have a lavatory that shall:
• be not more than 840 mm (33 inches) above the finished floor, and
• have a clearance beneath the lavatory of not less than 735 mm (29
inches) high at the front edge, and 760 mm (29.9 inches) wide.
In regards to Customer Service:
The Township of Oro - Medonte's Customer Service — Visions and Values
States:
"The Township of Oro - Medonte is dedicated to provide the highest quality of
Customer Service through personal accountability, integrity and respect. Delivered
with friendliness and pride to ensure our customers get THE BEST. Our customers
trust that we provide services in a manner to recognize the individual interest of the
citizen while serving the greater good."
Accessibility Standards for Customer Service
The Township enacted Policy #POL- AODA -01, with respect to Accessibility Standards
for Customer Service, on October 14, 2009.
Corporate Services — Clerk's Office July 14, 2010
Report No. CS2010 -20 Page 4 of 8
Page 37 of 345
9h) - Report No. CS 2010 -020, Doug Irwin, Director of Corporate Se...
ANALYSIS:
In determining the Accessibility of a Voting Place, staff undertook the following process:
1) All possible locations were identified, including municipally owned /operated facilities,
commercial facilities and places of gathering for religious purposes. To determine
the possible locations, staff used the Oro - Medonte Recreation and Community
Guide, the Oro - Medonte Chamber of Commerce Business.Directory, all locations
previously utilized in past municipal elections as voting places, and other facilities
that staff were made aware of through various sources.
2) Sites were inspected by staff between February and July 2010, and an inspection
sheet (Appendix A) was completed for each possible location, noting the following:
Getting to the voting location:
• Is the voting location on an accessible /main route? Is the name, address of
building visible from street?
• Is the parking lot accessible? How many marked /accessible parking spots? Are
they large enough for chair with lift?
• Is the parking lot firm /level /maintained? Are curb cuts /sidewalks provided?
• Is the route to entrance accessible /in good repair?
• Can the voting location be easily identified?
• Are ramps provided/in good repair? Are there hand rails? Is the entrance
accessible?
• Is the door hardware accessible? Push button? Does it pass the "fist" test?
Width of the door? Does the door open with ease? Is the door within reach?
• Is the entrance easy to see? Is it well lit?
Getting to the ballot box:
• Is there level access from entrance to voting area
• Are door mats creating hazard? Are the floors non -slip?
• Is the voting location well lit? Are there rest areas /seats available?
• Are the corridors wide enough for scooter /wheelchair /assistive device?
• Are there accessible washrooms?
3) The information from the inspection sheets was compiled into a spreadsheet, by
Ward, and each possible location was graded on a scale of Poor, Fair, Good or
Excellent.
4) A preferred list of voting places was established by the Clerk, based on the
inspections, the grade assigned, and other possible locations within the Ward /Poll. A
member of the Accessibility Advisory Committee (AAC) was then provided with
copies of the spreadsheets which outlined all possible voting places inspected, along
with supporting pictures and /or documentation (i.e. correspondence, emails or notes
from previous elections relating to the potential voting place), and the list of preferred
voting places identified by the Clerk, for their review and comment.
Corporate Services — Clerk's Office July 14, 2010
Report No. CS2010 -20 Page 5 of 8
Page 38 of 345
9h) - Report No. CS 2010 -020, Doug Irwin, Director of Corporate Se...
5) The member of the AAC has accompanied Clerk's Office staff to perform a further
site visit of the preferred voting locations. These site visits have been conducted to
ensure that AAC issues are identified, thus allowing the Clerk to implement
procedures that will mitigate any identified issues.
That vast majority of the selected voting places received a grade of Good or Excellent.
Given that the number of polls has been decreased for the 2010 Municipal Election,
additional Advance Voting Days were established, and the voting places on the
Advance Voting Days will vary each day to ensure ease of access for the electors. For
the selected voting places that received a grade of Fair or Poor, additional procedures
will be implemented to ensure that the Township meets the requirements that each
voting place is accessible to electors with disabilities.
These additional procedures will include such items as:
• Additional signage to indicate the accessible route;
• Signage of parking spots (if none currently are marked or if the current identified
parking spots do not fall into the accessible route);
• How to accommodate an elector who is unable to access the voting place
building due to a disability or use of an assistive device; and
• Including "Accessibility Standards for Customer Service" training within the
mandatory Election Training.
To assist and educate our electors with respect to the changes to the 2010 Municipal
Election, including the requirement to produce identification to vote, accessible voting
places, Advance Voting Days, and when an elector may verify if they are on the Voters'
List, Clerk's Office staff will be attending various community events, both within the
Township and surrounding municipalities, to operate an information booth and provide
handouts. Information will also be posted to the Township's website.
FINANCIAL:
The financial impacts of the 2010 Municipal Election will be drawn from the Municipal
Election allocation.
POLICIES /LEGISLATION:
• Municipal Elections Act, 1996, as amended
• Accessibility for Ontarians with Disabilities Act, 2005 — Regulation 429/07 —
Accessibility Standards for Customer Service
• Employment Standards Act
• The Township of Oro - Medonte's Customer Service — Visions and Values
• Township Policy #POL- AODA -01, Accessibility Standards for Customer Service
Corporate Services — Clerk's
Report No. CS2010 -20
July 14, 2010
Page 6 of 8
Page 39 of 345
9h) - Report No. CS 2010 -020, Doug Irwin, Director of Corporate Se...
CONSULTATIONS:
• Accessibility Advisory Committee
• Accessibility Task Force
• Area municipalities
• AMCTO
ATTACHMENTS:
• Site inspection sheet
• Map identifying Advance Voting Day Voting Places
• Map identifying Voting Day Voting Places
CONCLUSION:
The Clerk has established the following voting places for Advanced Voting Days and
Election Day:
Advanced Voting Days —10:00 a.m. — 8:00 p.m.
Thursday,
October 14, 2010
Friday,
October 15, 2010
Saturday,
October 16, 2010
Jarratt Community Hall
Vasey United Church
Horseshoe Valley Resort
837 Horseshoe Valley Rd E
4967 Vasey Rd
1101 Horseshoe Valley Rd W
Edgar Community Hall
Rugby Hall
Municipal Office
1167 Old Barrie Rd West
1911 Old Barrie Rd. East
148 Line 7 South
Corporate Services — Clerk's Office July 14, 2010
Report No. CS2010 -20 Page 7 of a
Page 40 of 345
9h) - Report No. CS 2010 -020, Doug Irwin, Director of Corporate Se...
Voting Day —Monday, October 25,2010— 10:00 a.m. —8:00 p.m.
Ward 1
101
Moonstone School — 290 Moonstone Rd. East
102
Highlands Golf Club House — 85 Highland Drive
103
Horseshoe Valley Dental — 213 Horseshoe Valley Road East
Ward 2
201
Eady Community Hall — 73 Eady Station Road
202
Bi Cedar Clubhouse — 1844 Line 13 North
203
Warminster Legion — 9767 Highway 12
Ward 3
301
St. John's An lican Church — 3191 Penetan uishene Road
302
W.R. Best School — 2221 Old Barrie Road West
303
Shanty Bay School — 1871 Ridge Road West
Ward 4
401
Grace Orthodox United Reform — 80 15/16 Sideroad
402
TrinitV Community Presbyterian —110 Line 7 South
403
TrinitV Community Presbyterian —110 Line 7 South
Ward 5
501
East Oro School — 744 Line 11 North
502
Hawkestone Community Hall - 3 Allen Street
503
Shaw's Pancake House — 493 Line 14 South
Respectfully submitted:
Marie Brissette
Committee Coordinator
SMT Comments: C.A.O. Approval / Comments:
Corporate Services — Clerk's Office July 14, 2010
Report No. CS2010 -20 Page 8 of 8
Page 41 of 345
9h) - Report No. CS 2010 -020, Doug Irwin, Director of Corporate Se...
Location: Appendix "A"
Getting to the voting location:
1. Voting location on an accessible /main route?
Notes:
2. Name, address of building visible from street?
Notes:
3. Accessible parking lot? Number of marked /accessible parking spots large enough for chair
with lift?
Notes:
4. Parking lot firm /level /maintained?
Notes:
5. Are curb cuts provided? Sidewalks?
Notes:
6. Route to entrance accessible /in good repair?
Notes:
7. Can the voting location be easily identified?
Notes:
8. Ramp provided /in good repair /hand rails? Entrance accessible?
Notes:
9. Door hardware accessible? Push button? Passes fist test? Width?
Opens with ease? Within reach?
Notes:
10. Entrance easy to see? Well lit?
Notes:
Getting to the ballot box:
11. Level access from entrance to voting area? Door mats creating hazard?
Non -slip floors?
Notes:
12. Voting location well lit?
Notes:
13. Rest areas /seats available?
Notes:
14. Corridors wide enough for scooter /wheelchair?
Notes:
15. Accessible washrooms?
Notes:
Page 42 of 345
9h) - Report No. CS 2010 -020, Doug Irwin, Director of Corporate Se...
Page 43 of 345
Township of Oro - Medonte
Ward 1
A31 Ward 2
201
2
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101
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f �A Ward 5
103 �.��a 202
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Ward Ward 3 302 <T
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and 4
Ward 1
303
Ward 2 N
Ward 3
W E
Ward 4
Ward 5 S
Advance Voting Days
10:00 am - 8:00 pm
Thursday, October 14,2010 Friday, October 15, 2010 Saturday, October 16,2010
abP ID Votlnp Plaa• 911 Add.. I IWAPIDI Voting Pismo 1 911 Addroo Map IDI Voting Places 1 911 Add..
At Jarrett Community Hall 937 Horseshoe Valley Rd E I A3 I Vasey United Church 4967 V—y Rcatl I A5 I Horseshoe Valley Resort 1101 Horseshoe Valley Rd W
A2 Edgar Community Hall 1167 Old Barrie Road West A4 Rugby Hall 1911 Old Barrie Rtl E AB Municipal O(6ce 1- Line 7 6o
Page 43 of 345
9h) - Report No. CS 2010 -020, Doug Irwin, Director of Corporate Se...
Township of Oro - Medonte
Ward 1
101 201
P °aa
ot`o
Cql
a
r
Jspe9
Shoe
10
10 ��..
301 a
Legend
Ward 1
Ward 2
Ward 3
Ward 4
Ward 5
Ward 3
Ward 2
�-v
Y 20 : N
rd 4 N
W + E
S
Voting Places - Monday, October 25, 2010
10:00 am - 8:00 pm
Ward 1
Votln g Place
911 Address
101
Moonstone School
290 Moonstone Rd. East
1 02
Hi hlands Golf Club House
85 Highland Drive
103
Horseshoe Valley Dental
213 Horseshoe Valley Road East
Ward 2
Voting Place
911 Address
201
Eady Community Hall
73 Eady Station Road
202
1 Big Cedar Clubhouse
1844 Line 13 North
203
lWarminster Legion
9767 Highway 12
Ward 3 Voting Place 911 Address
301 St. John's Anglican Church 3191 Penetanguishene Road
302 W.R. Best School 2221 Old Barrie Road West
303 1 Shanty Bay School 1871 Ridge Road West
Ward 4 Voting Place T 911 Addre ss
401 Grace Orthodox United Reform 80 15/16 Sideroad East
402 Trinity Community Presbyterian 110 Line 7 South
403 Trinity Community Presbyterian 110 Line 7 South
Ward 5
Votln Place
911 Address
501
East Oro School
744 Line 11 North
502
Hawkestone Community Hall
3 Allen Street
503
IShavVs Pancake House
493 Line 14 South
Page 44 of 345
9i) - Report No. DS 2010 -030, Andria Leigh, Director of Developmen...
T
REPORT (WGz&4&"t�
Proud Heritage, Exciting Future
Report No.
DS2010 -030
To:
Committee of the Whole
Prepared By:
Andria Leigh
Meeting Date:
July 14, 2010
Subject:
Planning Status Report - June
2010
Motion #
Roll #:
R.M.S. File #:
RECOMMENDATION(S): Requires Action E For Information Only
It is recommended that:
1. Report DS 2010 -030 be received for information purposes.
BAC KG ROUND /ANALYSIS:
The purpose of this report is to provide Council with an update on the current status of
all applications that are active within the Planning Division. This includes all
development (Official Plan and Zoning By -law Amendment) applications, all draft plan of
subdivision applications, and all site plan applications. With the revised format for site
plans to be reviewed through staff and not a committee, these have been incorporated
into the status report to ensure Council and the public have an overview of all
applications.
Attachment #1 contains a chart which provides the details on each application being
processed within the Planning Division and Attachment #2 provides a location map that
identifies the location of each of the applications currently being processed by the
Planning Division.
FINANCIAL.
N/A
POLICIES /LEGISLATION:
Planning Act
DEVELOPMENT SERVICES
Report No. DS2010 -030
fly 14, 2010
Page 1 of 9
Page 45 of 345
9i) - Report No. DS 2010 -030, Andria Leigh, Director of Developmen...
CONSULTATIONS:
Planning Division Staff
ATTACHMENTS:
Attachment #1 -- Status of Development Applications Chart
Attachment #2 — Location Map for Development Applications
CONCLUSION:
This report provides an update for Council and staff in regards to the current status of all
planning division applications before Council. This report with the attachments once
received by Council will be posted on the Township's website to provide the public with
an up to date status of all applications.
Respectfully submitted:
Andria Leigh, MCIP, RPP
Director of Development Services
SMT Approval / Comments: I C.A.O. Approval / Comments:
DEVELOPMENT SERVICES July 14, 2010
Report No. DS2010 -030 Page 2 of 9
Page 46 of 345
9i) - Report No. DS 2010 -030, Andria Leigh, Director of Developmen...
Attachment
#1 — Status of Planning Applications Chart
D1
Official Plan OPA Application Site Plan Application (2009 -
Ucci, D09 P115 /01
Amendment for Adult approved by Ontario SPA -10) has been circulated.
Part of Lot 27, Conc. 5
Lifestyle Community Municipal Board for Applicant currently addressing
(Oro)
40 units and golf comments from Ministry. No
course. Site Plan
Application (2009- action until additional information
SPA -10) submitted. received from applicant.
D2
Re- zoning from
Revised Zoning
Applicant to advise OMB
Thatcher, P138/02
Agricultural/Rural
Amendment
regarding withdrawal of Zoning
Part of Lot 15, Conc. 9
Exception to
approved by Council.
By -law Amendment appeal.
(Medonte)
Residential One
Draft Plan approved
Holding Zone
by Council in Oct.
17 residential lots
2009.
D3
Official Plan & Zoning
Application held in
Application to be processed
1204600 Ontario Ltd, P-
Amendments and
abeyance pending
subsequent to County decision
146/03 & S -1/03, Lots 18-
Plan of Subdivision to
consideration of
regarding Craighurst Secondary
36, Plan 91, Part of Lot
permit 183 residential
Craighurst Secondary
Plan. Craighurst Secondary Plan
41 & 42, Conc. i
lot subdivision
Plan (OPA # 27)
approved by Council in May
(Medonte)
2009 (OPA No.27). Forward to
County of Simcoe for
consideration.
D4
Official Plan
Application circulation
None at this time
Blueberry Beach (Robert
Amendment to
complete, comments
Lean), 2004- OPA -01,
expand Shoreline
provided to applicant
2004 - ZBA -05
designation to permit
for revisions to
East Part of Lot 20, Conc.
creation of residential
application
1 (Orillia)
lots, re- zoning to
Shoreline Residential
zone
05
Site Specific
Approved by
Awaiting new OMB hearing date
Ian & Lori Webb, D 09
designation to permit
Township; awaiting
to be confirmed.
(05) 2005- OPA -02
severance of
County approval.
Conc. 11, N Pt Lot 3
veterinary clinic
County OPA
(Medonte), 3808 Line 11
approved; awaiting
North
MMAH approval.
D6
Rezoning from A/RU
Circulation completed
None at this time.
Kellwat Ltd & Fred Grant
to R1* Zone, and
to department heads
Square Ltd. D 12 (06), D
Plan of Subdivision
and agencies.
14 (06), 2006 - SUB -011
for 97 lot residential
Applicant considering
2006 - ZBA -01, Conc. 4,
subdivision
alternate designs and
South Part Lot 4 (Oro)
pending servicing
Township of Oro-
General Zoning By-
Statutory Public
Final mapping revisions ongoing.
Medonte, 2006 - ZBA -08,
law Review update
Meeting Held June
Mapping to be completed by end
Zoning By -law Review
2006. Draft mapping
of the year.
completed, site visits
with owners complete
DEVELOPMENT SERVICES July 14, 2010
Report No. DS2010 -030 Page 3 of 9
Page 47 of 345
9i) - Report No. DS 2010 -030, Andria Leigh, Director of Developmen...
D7
Rezoning and plan of
Public meeting
None at this time.
Stonehedge Holdings,
subdivision for the
completed.
2007- OPA -01, 2007 -ZBA-
creation of 7 rural
Comments received.
03, Part of Lot 21, Con 14
residential lots
Applicant working
(Oro)
with LSRCA and Twp
regarding options.
D8
ZBA from
Application circulated
Await additional information from
Lake Simcoe Aeropark
Agricultural /Rural
to agencies for
applicant prior to preparing staff
Inc.
zone to Economic
comment. LSRCA
report for Council's
2008- ZBA -14 East side of
Development zone
comments require
consideration.
Line 7 and North of
for 77 lot industrial
additional technical
Highway 11, West Part of
park
information from
Lot 18 & 19, Con. 8 (Oro)
applicant's
consultant.
D9
ZBA to reduce
2009 -078 Zoning
Amended zoning by -law
Hillway Equipment Ltd.
setback from the
Amendment for
amendment for Concession 12
2009 - ZBA -02 Part of Lots
property line to the
Concession 13 lands
lands to be considered by
8 & 9, Concession 12,
limit of aggregate
approved June 3,
Council July 14, 2010
Part of Lot 9, Con. 13
extraction.
2009, DS2010 -007
(Oro)
and By -law 2010 -022
for Concession 12
lands received at
Jan. 27, 2010 Council
D10
ZBA —to rezone for
Awaiting applicant to
None at this time
APT Operational
Shoreline Residential
obtain support from
Management, 2009 - ZBA -
Exception, also
LSRCA, conformity to
05, Part of Lot 1 & 2,
subject to Consent
LSPP
Concession 2,2981 and
application
3003 Ride Road West
D11
OPA and ZBA to
OP and Zoning
Applicant to submit additional
Township of Oro - Medonte
consider the
Amendments
information to County and
(Try Recycling)
additional permission
adopted on August
await County decision.
2009 - ZBA -07 & 2009-
for a Recycling
21, 2009. ZNL
OPA -01, Part of the West
Establishment
appealed. County
Half of Lot 11,
permitting the storage
awaiting additional
Concession 8, Township
and processing of
technical information
of Oro - Medonte (formerly
recyclable materials
to prepare staff
Oro), 1525 Line 7 North
report.
D12
ZBA as a condition of
County conditions
Awaiting County clearance, Staff
Leigh, 2009 - ZBA -13, Part
Consent to create a
satisfied June 15,
to prepare report for August 10,
Lot 24 & 25, Concession
lot for specialized
2010.
2010 Council meeting.
7 (Oro), 290 Ridge Road
agricultural lot.
West
D13
OPA to re- designate
Awaiting applicant to
None at this time
Schumacher, 2009 -OPA-
from Rural to
obtain support from
02 & 2009 - ZBA -10, Part
Shoreline, ZBA- to
LSRCA, conformity to
of Lot 25, Concession 8,
rezone from
LSPP
Rail Trail Drive
Agricultural/Rural to
Shoreline Residential
for 10 residential lots
DEVELOPMENT SERVICES July 14, 2010
Report No. DS2010 -030 Page 4 of 9
Page 48 of 345
9i) - Report No. DS 2010 -030, Andria Leigh, Director of Developmen...
D14
M
OPA to re- designate
Application
ON=
Await further information from
Rumball Excavating,
from Agricultural to
circulated, agency
applicant regarding agency
2009- OPA -03, Part of Lot
Industrial to permit
comments received.
comments.
21 & 22, Concession 5
Industrial subdivision
D15
OPA — from Rural to
Public Meeting held
Staff report to be presented to
Van Amelsvoort, 2010-
Rural Exception to
May 12, 2010
Council July 14, 2010
OPA -01, West Half of Lot
permit new
2, Concession 8, Line 7
residential lot
North
creation
D16
ZBA- to rezone from
Public Meeting held
Applicant to satisfy NVCA
Tsang, 2010 - ZBA -04.
Agricultural Rural
June 23, 2010
requirements for EIS & Natural
Part of lot 2, Concession
Exception 90 to
Hazard Assessment. NVCA,
4,1161 Line 15 North
Shoreline Residential
County, and Twp staff to conduct
site visit with applicant's
consultant. Twp staff to await
submission of required technical
reports.
D17
Temporary Use for
Staff preparing report
Applicant advised intent to
Moreland, 2010 - ZBA -06,
Suncrash Music
and by -law for July
withdraw, awaiting written
2520 Bass Lake Side
Festival
14, 2010 meeting,
confirmation from applicant.
Road East
D18
Temporary Use By-
Application circulated
Staff report to be presented at
Watt 2010 - ZBA -07, 6294
law for Garden Suite
for comments
July 14, 2010 Council meeting
Line 9 North Part East
(staff /agency).
Half of Lot 22,
Concession 9 (Medonte)
D19
OPA and ZBA to
Application received
Staff assessing for
Childs, 2010- OPA -02 &
permit Paintball
June 9, 2010
completeness of application
2010-ZBA-05,3193 Line
Operation
7 North, (Oro)
D20
ZBA for site specific
Application received,
Public Meeting to be scheduled
2187459 Ontario Ltd.,
exemption to permit
preparing for
for August 10, 2010 Council
2010-ZBA-03,74 School
auction sales
circulation.
meeting.
House Road (Oro)
DEVELOPMENT SERVICES July 14, 2010
Report No. DS2010 -030 Page 5 of 9
Page 49 of 345
9i) - Report No. DS 2010 -030, Andria Leigh, Director of Developmen...
S1 OM -T -93003 (Part Report DS 2010 -004 adopted by Council on January 27, 2010
P13/87 Lot 1, Concession 14 granting one year extension for draft plan approval. Applicant
J. Johnston Construction (Oro) work on revised engineering drawings to satisfy Township,
Ltd. 30 residential lots NVCA, and County.
S7 Part of Lot 11, Subdivision registered December 2009. Developer CL
P21/88 Country Lane Concession 2 (Oro) working towards substantial completion requirements.
Estates 43 -OM -91050 21 residential lots
S3
Part of Lot 1 and 2,
Report DS 2009 -009 granted a two year extension for draft plan
P4/90
Cone. 7 (Oro)
approval until Feb. 11, 2011. Second engineering submission
Capobianco (Forest
83 residential lots
drawing review comments provided to applicant. Meeting with
Heights) 43 -OM -93022
Part of Lots 2 and 3,
applicants engineer in June 2010 to discuss required revisions.
S4 Part of Lot 10, Cone. Subdivision registered March 2010. Substantial Completion
P1/91 Houben 43 -OM- 10 (Oro) certificate issued by Council on May 17, 2010 (By -law 2010-
94003 26 residential lots 090).
S5 Part of Lot 1, Cone. 4 Report DS 2009 -009 granted three year extension for draft plan
P5/94 Horseshoe Timber (Medonte) approval until Feb. 11, 2012.
Ridge 250 residential lots
S6 Part of Lot 5, Cone. Report DS 2010 -004 adopted by Council on January 27, 2010
P77/98 638230 Ont. Ltd. 13 (Medonte) granting one year extension for draft plan approval. Applicant
(Warminster 55 residential lots discussing redline revisions with Township and NVCA.
Acres/Keyzer) 43 -OM-
90082
7
Part of Lot 5, Cone.
Subdivision registered December 2009. Substantial completion
Homire 43 -OM -90046
14 (Medonte)
certificate issued Feb. 4, 2010 (By -law 2010 -048)
28 residential lots
S8
Part of Lots 2 and 3,
Final Phase 1 Subdivision agreement circulated for agency
P13/89 Buffalo Springs
Concession 9 (Oro)
review. Engineering drawings approved by Township Engineer.
43 -OM -91031
230 residential lots
Actively working toward Phase 1 registration. Phase 2
engineering drawings submitted for review.
S9
Part of Lot 2 and 3,
Subdivision Agreements executed by Council. Solicitor
P52/89 Diamond Valley
Cone. 7 (Oro)
1
currently preparing necessary documents for registration of
Estates 43 -OM -93019
137 residential lots
subdivision and agreement.
S10 Part of Lots 3 and 4, Phase 1 registered and constructed. Redline Revision
P100 /00 Horseshoe Cone. 4 (Oro) submitted for Phase 2 lands, awaiting submission from
Resort/Laurelview 480 residential lots applicant to proceed,
Subdivision 43 -OM -2001
S11 Plan of Subdivision Draft Plan Approved on October 8, 2008. Applicant to proceed
Whispering Creek for 21 lot residential with clearing Draft Plan Conditions.
(Drury), 2006 - SUB -02, subdivision.
Cone. 5, West Part Lot 11
(Oro)
DEVELOPMENT SERVICES July 14, 2010
Report No. DS2010 -030 Page 6 of 9
Page 50 of 345
9i) - Report No. DS 2010 -030, Andria Leigh, Director of Developmen...
S12
Plan of Subdivision
Public Meeting held March 2, 2009. Draft Plan approved
C. Andersen 2008 -SUB-
for 22 residential lots
December 2009. Applicant to proceed with clearing of Draft
01 & 2008 - ZBA -13,
Public Meeting held
Plan Conditions.
Part of Lot 5, Con 14
March 2, 2009.
(Medonte), East side of
Hw12, south of
Warminster Sideroad,
SP2
Proposed residential
Await LSRCA comments /approval of site plan prior to preparing
S13
Plan of subdivision
Public meeting completed. Comments received. Applicant
Stonehedge Holdings,
for the creation of 7
working with LSRCA and Twp regarding LSPP conformity.
Part of Lot 21, Con 14
rural residential lots
(Oro)
Proposed addition to
Application circulated. Staff report being presented to Council
Jaxx Trust, 2008 - SPA -05
boathouse on private
July 14, 2010.
S14
Subdivision
Application circulated to agencies for comment. LSRCA
Lake Simcoe Aeropark
application to permit
comments require additional technical information from
Inc.
development of
applicant's consultant regarding LSPP conformity. Revisions to
2008- SUB -02 East side of
industrial park (77
draft plan drawing related to Phase 1 required to be submitted
Line 7 and North of
lots).Public Meeting
to Township.
Highway 11, West Part of
held November 25,
Lot 18 & 19, Con. 8 Oro
2009
S15
Subdivision for 17
Draft Plan Approved on October 8, 2008. Applicant to proceed
Thatcher, 2004- SUB -02,
residential lots.
with clearing Draft Plan Conditions.
Part of Lot 15,
Concession 9
S16
Plan of Subdivision to
Application on hold pending consideration of Craighurst
1204600 Ontario Ltd, S-
permit 183 residential
Secondary Plan (OPA # 27),
1/03, Lots 18 -36, Plan 91,
lot subdivision,
Part of Lot 41 & 42, Conc.
associated with OPA
1 (Medonte)
and ZBA applications
SP1
M
Commercial re-
No
Report DS2010 -034 and Site MPIan Agreement (By -law 2010
1698165 Ont. Inc.
development for 2400
120) approved by Council June 23, 2010. Site Plan agreement
(Ossom Enterprises Inc.)
sq.ft. building, drive
being registered on title.
2008 - ZBA -06, 2008 -OPA-
thru, and gas bar
01, 2976 Highway 11,
Part Lot 20, Con. 7 (Oro)
SP2
Proposed residential
Await LSRCA comments /approval of site plan prior to preparing
Gawn, 2010 - SPA -01, Lot
lot development, site
staff report for Council's consideration
1, Warbler Way (Moon
plan required through
Point )
OMB approval
Spa
Proposed addition to
Application circulated. Staff report being presented to Council
Jaxx Trust, 2008 - SPA -05
boathouse on private
July 14, 2010.
(revision), 37 Brambel
road
Road
DEVELOPMENT SERVICES
July 14, 2010
Report No. OS2010 -030
Page 7 of 9
Page 51 of 345
9i) - Report No. DS 2010 -030, Andria Leigh, Director of Developmen...
SP4
Construction of
Circulated to County for comments, further review of comments
Pfrimmer, 2010 - SPA -04,
accessory building
to be completed before report and agreement presented to
2034 Ridge Road West,
(shelter) for vehicles
Council.
Pt Lot35, Plan 628, Pt Lot
14, Plan 104
SP6
Site Plan associated
Circulated for comments, await processing of zoning by -law
2187459 Ontario Ltd.,
with auction sales for
amendment prior to further review of site plan.
2010-SPA-06,74 School
marine sales
House Road,
SP6
SPA required as
Applications circulated for comments. Staff report and
1198677 Ontario Ltd.,
condition of consent
agreements to be prepared for July 14, 2010 Council meeting.
2010 -SPA -7 to SPA -10,
(Obradovich) related
Consent Lots 1 -4, Part of
to slope and tree
Lot 1, Concession 4
retention
SP7
SPA required as
Awaiting LSRCA comments regarding requirement for
Moon Point Corporation '
condition of OMB
sediment/erosion control, and lot grading submissions. Staff to
2010 -SPA -11 & SPA -12,
decision — tree
prepare report and agreements once LSRCA comments
Lots 11 & 12 Warbler
retention
satisfied.
Way
SP8
Dwelling
Application circulated for comments. Applicant to revise site
Scali, 2010 - SPA -13, Lot
plan based on circulation comments prior to further
10 Warbler Way Moon
consideration by Township.
Point
SP9
SPA for proposed
Application circulated for comments. Staff report and
Boehlau, 2010 - SPA -14,
dwelling and
agreement to be prepared for Council consideration on July 14,
2251 Ridge Road West
accessory building on
2010.
property accessed by
right of way
SP10
SPA for proposed
Application being circulated for comments. Staff report and
2008628 Ontario Ltd.
model home
agreement to be prepared once comments received for August
2010 - SPA -16, Lot 2
10, 2010 Council meeting.
Diamond Valley Drive
DEVELOPMENT SERVICES July 14, 2010
Report No. DS2010 -030 Page 8 of 9
Page 52 of 345
9i) - Report No. DS 2010 -030, Andria Leigh, Director of Developmen...
Attachment #2 - Location Map for Development Applications
Current Development h
Applications /f
Township of Oro - Medonte
Legend
ti „ ••
!
settlement Areas
Current Development Applications
4
lake
I ,r. Stmcoe
0 25 5
iiiiiiiiiiiiiiiiiiiiiiilun July 14.2010
DEVELOPMENT SERVICES July 14, 2010
Report No. DS2010 -030 Page 9 019
Page 53 of 345
9j) - Report No. DS 2010 -031, Andria Leigh, Director of Developmen...
7ou�nship o_ f
REPORT
Proud Heritage, Exciting Future
Report No.
To:
Prepared By:
DS 2010 -031
Council
Steven Farquharson
Intermediate Planner
Meeting Date:
Subject:
Motion #
July 14, 2010
John Johnson (Turtle River
Subdivision), proposed Street
Naming, Part of Lot 1,
Roll #:
R.M.S. File #:
Concession 14 (Oro)
RECOMMENDATION(S): Requires Action For Information Only
It is recommended:
1. That report No. DS 2010 -031 be received and adopted.
BACKGROUND:
The lands affected are located at the southwest corner of Horseshoe Valley Road and Highway
No. 12 being Part of Lot 1, Concession 14 (Oro), Township of Oro - Medonte. The applicant is
proposing to change the existing name of Uno Drive to Breanna Boulevard. The proposed
name of Breanna was circulated to the surrounding municipalities and internal departments,
who indicated that they had no concerns or conflicts and therefore the proposed name of
Breanna Boulvard has been submitted for consideration.
ANALYSIS:
In considering proposed street names, the Township of Oro - Medonte has the following Street
Naming Policy in place:
1. When naming or changing street names in the Township, consideration be given to
one of the following:
a. A historic name which once identified the location;
b. The surnames of local pioneer families in the immediate vicinity;
c. Any prominent geographic, natural or practical feature which makes the
location unique or identifiable;
d. The names of local servicemen who made the ultimate sacrifice;
e. The names of prominent former residents who contributed to the betterment of
the Township through their community involvement, athletic or business
achievements.
2. Where there are two or more proposed street names in a new development or plan
of subdivision, at least one street name will have regard to the above criteria and the
developer be encouraged to research the following resources:
a) Oro- Medonte Historical Association;
DEVELOPMENT SERVICES
Report No. DS 2010 -031
July 14, 2010
Page 1 of 5
Page 54 of 345
9j) - Report No. DS 2010 -031, Andria Leigh, Director of Developmen...
b) Simcoe County Historical Society
c) Simcoe County Archives & Township records (i.e. assessment rolls,
historical publications);
d) Local Registry Office (former land ownerships).
3. All proposed new street names shall be circulated to internal departments for review
and comment prior to Council approval.
4. The duplication of street names used in adjacent municipalities shall be minimized
as not to conflict with emergency response addresses. Circulation of proposed new
names will be made by the Township to the neighbouring municipalities for comment
when deemed appropriate.
5. A report will be submitted to Council for the approval of the proposed names.
The developer is proposing to change the existing name of Uno Drive to Breanna Boulevard as
an access road into the proposed plan of subdivision. The reasoning given for the proposed
name change is that the developer would like to have the street named after his
granddaughter. The historical significance behind the name Breanna, is for a pioneer woman
named Breanna Magnusson who lived in Simcoe County during the 1800's. However, due to
this historical reference not being specified as a resident of Oro - Medonte, therefore Item #1 of
the street naming policy is not satisfied.
Therefore, it is recommended that the street name of "Breanna Boulevard" not be assigned to
the John Johnson (Turtle River) subdivision. The developer has not offered an alternative
name to be considered.
FINANCIAL:
N/A
I POLICIES /LEGISLATION: I
The Township of Oro - Medonte street naming policy
CONSULTATIONS:
rrounding municipalities and internal staff
ATTACHMENTS:
Attachment #1 — Location Map
Attachment #2 — Context Mao
CONCLUSION:
The proposed street name does not conform with the Township's street naming policy,
therefore staff recommend that the proposed name not be assigned as outlined above.
DEVELOPMENT SERVICES July 14, 2010
Report No. DS 2010 -031 Page 2 of 5
Page 55 of 345
9j) - Report No. DS 2010 -031, Andria Leigh, Director of Developmen...
Respectfully submitted:
..UGC" e
Steven har n
Intermediate Planner
SMT Approval / Comments:
DEVELOPMENT SERVICES
Report No. DS 2010 -031
Reviewed by:
Glenn White, MCIP, RPP
Manager, Planning Services
C.A.O. Approval /Comments:
aly 14, 2010
Page 3 of 5
Page 56 of 345
9j) - Report No. DS 2010 -031, Andria Leigh, Director of Developmen...
ATTACHMENT #1
Location Map
w
Z
z
tz
'0
1
t
PRICE DRIVE
pj LAKI =VIEW DRIVE �!
a ci
Hf)RSES}{ .OE VALLEY ROAD
rn
'D
V111111 11
t
RO RO QRSER'DRVE
W
a.
tU
kk
SUBJECT LANDS
0 60 120 240 360 48n
Meters
DEVELOPMENT SERVICES July 14, 2010
Report No. DS 2010 -031 Page 4 of 5
Page 57 of 345
9j) - Report No. DS 2010 -031, Andria Leigh, Director of Developmen...
ATTACHMENT #2
Context Map
3a sit a t ea �` �A �
aY' ,
�.516r It
IF
..cwo d�sumo+:w raw�'v aM.?iw ao.:+a
i ( t I ! _ _1; aalaurltp
Evil.l �I13 ( ".Y�.I 16
4 Am
—n
11�" i t
1 .
II 11�i �C
DEVELOPMENT SERVICES July 14, 2010
Report No. DS 2010 -031 Page 5 of 5
Page 58 of 345
9k) - Report No. DS 2010 -032, Andria Leigh, Director of Developmen...
REPORT
Proud Heritage, Exciting Future
Report No.
To: Council
Prepared By:
DS 2010 -032
Steven Farquharson,
Intermediate Planner
Meeting Date:
Subject: Site Plan Agreement
Motion #
July 14, 2010
and Removal of Hold
2010 - SPA -07 to 2010 - SPA -10
(1198677 Ontario Limited)
Part of Lot 1, Concession 4 &
Roll #:
4346 -010- 009 -68960
R.M.S. File #:
5 and Part of the Original Road
D11 40571
Allowance Between
Concessions 4 & 5(As Closed
by by -law 1169)
Former Township of Oro
RECOMMENDATION(S): Requires Action For Information Only
It is recommended:
1. THAT Report No. DS 2010 -032 be received and adopted.
2. THAT the Township of Oro - Medonte enters into a Site Plan Agreement with 1198677
Ontario Limited to remove the holding provision.
3. THAT the Clerk prepares a By -law for Council's consideration to enter into a Site Plan
Agreement with 1198677 Ontario Limited.
4. THAT the Clerk prepare a By -law for Council's consideration to remove the Holding
Symbol from lands described as Part of PCL 1 -21 SEC 51- ORO -4; Pt LT 1 CON 4 ORO PT
LT 1 CON 5 ORO; PT RDAL BTN CON 4 AND CON 5 ORO CLOSED BY RO659014;
BEING PART 2,3,4,5, PLAN 51 R37085; ORO- MEDONTE, Being all of PIN 74053 -0246
(LT).
5. AND THAT the owner be notified of Council's decision.
BACKGROUND:
The applicant is proposing to have a site plan agreement registered on title in order to establish
building envelopes for the construction of new dwellings in the future. The zoning now in effect
for the subject lands is Residential One Exception 187 Hold (R1 *187H) Zone. As such, the
owner must enter into a Site Plan Agreement prior to the removal of the Holding Symbol.
ANALYSIS:
The subject lands are designated "Horseshoe Valley- Low Density Residential" by Official Plan
Amendment 28. OPA 28 was approved in order to facilitate the creation of 4 residential lots.
The subject lands are located on the west side of Line 4 N, south of Horseshoe Valley Road,
being Parts 2,3,4 & 5 on Plan 51 R- 37085.
DEVELOPMENT SERVICES Meeting Date July 14, 2010
Report No. DS 2010 -032 Page 1 of 8
Page 59 of 345
9k) - Report No. DS 2010 -032, Andria Leigh, Director of Developmen...
The subject lands are zoned Residential One Exception 187 Hold (Ri *187(H)). As part of the
Zoning By -law Amendment application the property was subject to the placement of a holding
provision, which will maximize the tree retention on the lands. Each of the lots will have tree
retention of 50% within the viable building envelope as identified on the site plans attached to
this report. The Zoning Exception 187 also identified the lot sizes as well as allowing a 5 metre
setback from the 3:1 slope. The Site Plan Agreement contains wording where the owner
acknowledges that the lot will be subject to the 50% tree retention within the established
building envelope, which includes the location of the dwelling, amenity space, septic location
and driveway location. At this current time, the applicant is not proposing a dwelling location, but
would like to establish a general area in which a dwelling could be located on each of the lots.
With the execution of the Site Plan Agreement, the Holding (H) provision of the Zoning By -law
can be removed. When the owner wishes to construct a dwelling on the subject lands, a revision
to the Site Plan Agreement will be required in order to ensure that the 50% tree retention is
maintained and that the dwelling is no closer than 5 metres to the 3:1 slope.
The applicant has also provided on the site plan drawings the proposed location for the water
connection and driveway for each lot, which was requested by the Engineering and
Environmental Services.
FINANCIAL:
POLICIES /LEGISLATION:
Township of Oro - Medonte Official Plan and Zoning By -law 97 -95
The Planning Act, Section 36 and 41
CONSULTATIONS:
During the Site Plan circulation no concerns were raised by Township staff.
ATTACHMENTS:
Schedule 1: Location Map
Schedule 2: Lot 1
Schedule 3: Lot 2
Schedule 4: Lot 3
Schedule 5: Lot 4
Schedule 6: Site Plan Agreement
CONCLUSION:
The purpose of this application is to register a site plan agreement for the four lots to establish a
building envelope with a minimum 50% tree retention at the time of construction of a single
detached dwelling on each of the four lots. It is recommended that Site Plan Applications 2010 -
SPA-07 to 2010 - SPA -10 and the Removal of the Holding Provision applying to the subject lands
be approved.
DEVELOPMENT SERVICES Meeting Date July 14, 2010
Report No. DS 2010 -032 Page 2 of 8
Page 60 of 345
9k) - Report No. DS 2010 -032, Andria Leigh, Director of Developmen...
Respectfully submitted:
r
Steven r arson, B.URPL
Interme ' e Planner
SMT Approval / Comments:
--4
Reviewed by:
Glenn White, MCIP, RPP
Manager of Planning Services
C.A.O. Approval / Comments:
DEVELOPMENT SERVICES Meeting Date July 14, 2010
Report No. DS 2010 -032 Page 3 of 8
Page 61 of 345
9k) - Report No. DS 2010 -032, Andria Leigh, Director of Developmen...
SCHEDULE 1: LOCATION MAP
2010 - SPA -07 to 2010- SPA -10 (1198677 Ontario Limited)
HORSESHOE
0 45 90 ISO 270 360
Meters
DEVELOPMENT SERVICES Meeting Date July 14, 2010
Report No. DS 2010 -032 Page 4 of 8
Page 62 of 345
9k) - Report No. DS 2010 -032, Andria Leigh, Director of Developmen...
Schedule 2:
Lot 1
DEVELOPMENT SERVICES Meeting Date July 14, 2010
Report No. DS 2010 -032 Page 5 of 8
Page 63 of 345
- -
CP
c
i
c• s ° III c � ; i . ;
_� � !
DEVELOPMENT SERVICES Meeting Date July 14, 2010
Report No. DS 2010 -032 Page 5 of 8
Page 63 of 345
9k) - Report No. DS 2010 -032, Andria Leigh, Director of Developmen...
Schedule 3:
Lot 2
DEVELOPMENT SERVICES Meeting Date July 14, 2010
Report No. DS 2010 -032 Page 6 of 8
Page 64 of 345
_
� � �. �r _
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i
DEVELOPMENT SERVICES Meeting Date July 14, 2010
Report No. DS 2010 -032 Page 6 of 8
Page 64 of 345
9k) - Report No. DS 2010 -032, Andria Leigh, Director of Developmen...
Schedule 4: Lot 3
DEVELOPMENT SERVICES Meeting Date July 14, 2010
Report No. DS 2010 -032 Page 7 of 8
Page 65 of 345
qa i \
_
...'.,' ��Y3"', -�� \`�` •^.:,._.a.- ✓' J �
_--y � - "- "^-- „- ,..m.µ1
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e ��..:� °y . °' ° •'� Nom^^ "' °°'� t
4 `sti.
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DEVELOPMENT SERVICES Meeting Date July 14, 2010
Report No. DS 2010 -032 Page 7 of 8
Page 65 of 345
9k) - Report No. DS 2010 -032, Andria Leigh, Director of Developmen...
.. _ ........
...
...
. ..
Schedule 5: Lot 4
DEVELOPMENT SERVICES Meeting Date July 14, 2010
Report No. DS 2010 -032 Page 8 of 8
Page 66 of 345
91) - Report No. DS 2010 -035, Andria Leigh, Director of Developmen...
REPORT Towrashh )f
Proud' Heritage, Exciting Future
Report No.
DS 2010 -035
To: Council
Prepared By:
Steven Farquharson,
Intermediate Planner
Meeting Date:
Subject: Site Plan Agreement
Motion #
July 14, 2010
and Removal of Hold
2008 - SPA -05
(Jaxx Trust)
Roll #:
R.M.S. File #: D11 38237
4346- 010 - 008 -091
Lot 5, Plan 819, Concession 4,
Being all of PIN 58556 -0132
(LT), 37 Brambel Road
I RECOMMENDATION(S): Requires Actions For information Onlyn
It is recommended:
1. THAT Report No. DS 2010 -035 be received and adopted.
2. THAT the Township of Oro - Medonte enters into a Site Plan Agreement with Jaxx Trust to
permit an additional boat slip to the existing boathouse located at 37 Brambel Road.
3. THAT the Clerk prepares a By -law for Council's consideration to enter into a Site Plan
Agreement with Jaxx Trust.
5. AND THAT the owner be notified of Council's decision.
BACKGROUND:
The applicant is proposing to revise their original Site Plan Agreement to add an additional boat
slip onto the existing boathouse. The property is zoned Residential Limited Service Hold
(RLS(H)) Zone. As such, the owner must revise their existing Site Plan Agreement prior to the
removal of the Holding Symbol and issuance of a Building Permit.
FANA
The subject lands are zoned Residential Limited Service Holding (RLS(H)) Zone. Since
Brambel Road is not an assumed public road and the proposed dwelling would front onto a road
which does not meet municipal standards; therefore, the Holding provision was applied to the
subject lands. The Site Plan agreement contains wording where the owner acknowledges that
the lot does not front on a public road and that the Township does not or is not required to
maintain or snowplow the said road. The Township will not take over or assume the private
road unless it has been built according to the Township standards. With the execution of the
site plan agreement, the Holding (H) provision of the Zoning By -law was lifted by By -law 2009-
049, which was completed in order to construct a dwelling on the propoerty.
DEVELOPMENT SERVICES Meeting Date July 14, 2010
Report No. DS 2010 -035 Page 1 of 4
Page 67 of 345
91) - Report No. DS 2010 -035, Andria Leigh, Director of Developmen...
Permitted uses in the Residential Limited Service (RLS) Zone include single detached dwellings
and accessory buildings such as a boathouse. As such, the applicant's proposal to add to the
existing boathouse would constitute permitted uses.
The subject property consists of approximately 0.21 hectares of lot area with approximately 33
metres of frontage on Brambel Road and 33.5 metres of shoreline along Lake Simcoe. The
proposed width of the boathouse with the additional boat slip is 10 metres, which would cover
29 percent of the shoreline. This is in compliance with the maximum allowable of 30 percent
shoreline coverage contained in the Zoning By -law.
FINANCIAL:
N /A.
POLICIES/LEGISLATION:
Township of Oro - Medonte Official Plan
Township of Oro - Medonte Zoning By -law 97 -95
The Planning Act, Section 36 and 41
CONSULTATIONS:
During the Site Plan circulation no concerns were raised by Township staff or the Lake Simcoe
Region Conservation Authority (LSRCA). The LSRCA have indicated that they are in a position
to issue a permit, but are awaiting the Township approval of the site plan agreement and the
issuance of a zoning certificate. Once these two items have been satisfied LSRCA will issue
their permit.
ATTACHMENTS:
Schedule 1: Location Map
Schedule 2: Site Plan of Boathouse
Schedule 3: Site Plan Agreement
CONCLUSION:
The application to construct an additional boat slip onto the existing boathouse constitutes a
permitted use and would comply with all requirements of the Residential Limited Service Zone.
It is recommended that revised Site Plan Application 2008 - SPA -05 and the Removal of the
Holding Provision applying to the subject lands be approved.
Respectfully submitted:
Steve uh son B.URPL
Intermediate Planner
R;Ge5n viewed by:
� Co'C
h ite, MCIP, R P P
Manager of Planning Services
SMT Approval / Comments: C.A.O. Approval / Comments:
DEVELOPMENT SERVICES Meeting Date July 14, 2010
Report No. DS 2010 -035 Page 2 of 4
Page 68 of 345
91) - Report No. DS 2010 -035, Andria Leigh, Director of Developmen...
SCHEDULE 1: LOCATION MAP
2008- SPA -05 (JAXX TRUST)
7�
I
i
1
G
LAKE SIMECE
SUBJECT LANDS 0, 37,5.75 15Q 228 Soo
Meters,
DEVELOPMENT SERVICES Meeting Date July 14, 2010
Report No. DS 2010 -035 Page 3 of 4
Page 69 of 345
91) - Report No. DS 2010 -035, Andria Leigh, Director of Developmen...
SCHEDULE 2: SITE PLAN OF BOATHOUSE
LUUt$ -J t'H -Ub
iwsa�ta+miiFOCSi�wue6ws�- - -
FW PAVl1H 70n675097Ai'R:6LftD
5�ee � �roc:l+� rui vca,ro.asfl
QI OK FLY R.F@R!f)91N! A01@®10 516'
T46 PT. FLY= @PAnWOK7XPP.T.
Im X24WP.L1LWRM
a IV 04..
FRONT ELEVATION (LAKE5IDE)
DEVELOPMENT SERVICES Meeting Date July 14, 2010
Report No. DS 2010 -035 Page 4 of 4
Page 70 of 345
9m) - Report No. DS 2010 -036, Andria Leigh, Director of Developmen...
REPORT '° h °)f
Proud Herita e, Exciting Future
Report No.
To:
Prepared By:
DS2010 -036
Council
Andria Leigh
Meeting Date:
Subject:
Motion #
July 14, 2010
Proposed Street Naming —
Whispering Creek (Edgar)
Roll #:
R.M.S. File #:
Draft Plan of Subdivision
D12 26472
RECOMMENDATION(S): Requires Action X❑ For Information Only
It is recommended:
1. That Report No. DS 2010 -036 be received and adopted.
2. That street name "Best Court" be assigned to the Whispering Creek subdivision,
West Part of Lot 11, Concession 5 (Oro), Township of Oro- Medonte.
3. That the Clerk bring forward the appropriate by -law for Council's consideration.
BACKGROUND:
The subject lands are located south of Old Barrie Road and east of Line 4 North as noted on the
attached maps. Council approved the draft plan of subdivision on June 23, 2008. The
developer has been working toward the fulfilling the provisions for the street naming policy. The
plan depicts 15 residential lots, an open space block, a stormwater pond, and an environmental
protection block adjacent to the Edgar Community Hall on an 8 hectare (19.7 acres). This is the
developer's second proposed street name for the subdivision; the original proposed name,
Raymond Court, had conflicts with surrounding municipalities or with internal departments and
therefore the proposed name of Best Court has been submitted for consideration.
ANALYSIS:
In considering proposed street names, the Township of Oro - Medonte has the following Street
Naming Policy in place:
1. When naming or changing street names in the Township, consideration be given to
one of the following:
a. A historic name which once identified the location;
b. The surnames of local pioneer families in the immediate vicinity;
c. Any prominent geographic, natural or practical feature which makes the
location unique or identifiable;
d. The names of local servicemen who made the ultimate sacrifice;
DEVELOPMENT SERVICES July 14, 2010
Report No. DS2010 -036 Page 1 of 5
Page 71 of 345
9m) - Report No. DS 2010 -036, Andria Leigh, Director of Developmen...
e. The names of prominent former residents who contributed to the betterment of
the Township through their community involvement, athletic or business
achievements.
2. Where there are two or more proposed street names in a new development or plan
of subdivision, at least one street name will have regard to the above criteria and the
developer be encouraged to research the following resources:
a) Oro - Medonte Historical Association;
b) Simcoe County Historical Society
c) Simcoe County Archives & Township records (i.e. assessment rolls,
historical publications);
d) Local Registry Office (former land ownerships).
3. All proposed new street names shall be circulated to internal departments for review
and comment prior to Council approval.
4. The duplication of street names used in adjacent municipalities shall be minimized as
not to conflict with emergency response addresses. Circulation of proposed new
names will be made by the Township to the neighbouring municipalities for comment
when deemed appropriate.
5. A report will be submitted to Council for the approval of the proposed names.
The draft plan provides for one main access road into the proposed plan of subdivision.
Originally, the developer submitted a proposed street name of Raymond Court; however both
the Cities of Barrie and Orillia identified conflicts with the proposed name; as a result, the
developer is now proposing the name Best Court.
This proposed street name was circulated to both the internal departments and surrounding
municipalities with no conflicts being identified. The proposed street name of "Best Court'
would meet the Township's street naming policy as William R. Best resided in the Edgar area
and the W.R. Best Memorial school was named in his honour. It is therefore recommended
that the street name "Best Court' be assigned to the Whispering Creek subdivision. If
approved, this street name will fulfill one of the developer's draft plan conditions.
FINANCIAL.
N/A
X61 1111101L **�CrTE -'i�_� C�7
Township of Oro - Medonte street naming policy
CONSULTATIONS:
Surrounding municipalities and
ATTACHMENTS:
Attachment #1 — Location Map
Attachment #2 — Draft Plan Map
DEVELOPMENT SERVICES July 14, 2010
Report No. DS2010 -036 Page 2 of 5
Page 72 of 345
9m) - Report No. DS 2010 -036, Andria Leigh, Director of Developmen...
CONCLUSION:
The proposed street name complies with the Township's street naming policy, the Township did
not receive any potential conflicts with the proposed name, and therefore staff recommends that
the proposed street name be assigned as outlined above.
Respectfully submitted:
Andria Leigh, MCIP, RPP
Director of Development Services
SMT Approval / Comments: C.A.O. Approval / Comments:
DEVELOPMENT SERVICES July 14, 2010
Report No. DS2010 -036 Page 3 of 5
Page 73 of 345
9m) - Report No. DS 2010 -036, Andria Leigh, Director of Developmen...
Attachment #1 - Location Map
DEVELOPMENT SERVICES July 14, 2010
Report No. DS2010 -036 Page 4 of 5
Page 74 of 345
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DEVELOPMENT SERVICES July 14, 2010
Report No. DS2010 -036 Page 4 of 5
Page 74 of 345
gm} - Report No. DS 2010-036, Andria Leigh, Director of DevmOpmen.
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Page 75 of 345
9n) - Report No. DS 2010 -037, Andria Leigh, Director of Developmen...
Township of
REPORT0�/'e.���
Proud Heritage, Exciting Future
Report No.
DS2010 -037
To: Council
Prepared By:
Kim Allen
Meeting Date:
July 14,2010
Subject:
Second Quarter Building
Division Report
Motion #
Roll #:
R.M.S. File #:
RECOMMENDATION(S): Requires Action For Information Only
It is recommended that:
1. That Council receive report # DS2010 -037 for information
BACKGROUND:
This report is to provide for Council information on building permit activity to the end of
the Second Quarter of 2010
ANALYSIS:
The number of Single Family Dwelling permits and Septic permits issued to date are
more than double the number of permits issued at this time last year.
FINANCIAL:
Permit fees are currently at 67 percent of our proposed yearly budget. If the trend in
building continues we expect to meet or exceed our projected budget.
POLICIES /LEGISLATION:
N/A
Development Services Meeting Date July 14110
Report No. DS2010 -037 Page 1 of 2
Page 76 of 345
9n) - Report No. DS 2010 -037, Andria Leigh, Director of Developmen...
CONSULTATIONS:
Consultation with the Treasurer to confirm current budget % balances_
ATTACHMENTS:
Permit Report for the Quarter Ending June 30 2010
CONCLUSION:
N/A
Respectfully submitted:
Kim Allen
Chief Building Official
SMT Approval 1 Comments:
C.A.O. Approval / Comments:
—1 �
Development Services Meeting Date July 14110
Report No. DS2010 -037 Page 2 of 2
Page 77 of 345
9n) - Report No. DS 2010 -037, Andria Leigh, Director of Developmen...
Township of Oro - Medonte
7oesday Jul 06, 2010 11:14:50 AM (kallen) r_ Page 1 of 2
Page 78 of 345
t
For the Month of June 2010
=A.r
YmxE Nmtyr, E.mix, #xiyR.
2010
2009
This
This
Period To Date
Period To Date
Number of Permits Issued:
45
212
76
204
Agr /Add /Reno /Demo
2
7
2
5
Cam /Ind /Pub
2
8
1
10
House Demolition
3
12
4
6
Pool
8
15
Renovation
Septic
10
51
12
31
Septic Replace /Repair
SFD House
6
27
3
12
SFDAdd /Reno /Dem
7
25
7
15
Signs
1
7
Small Projects
11
58
33
72
Tent
2
4
4
8
Other
1
13
1
14
Cancelled
1
7
g _ —
2010
2009
Fees Collected:
This Period
To Date
This Period
To Date
Building Permit Fee
$35,257.96
$158,003.66
$26,668.94
$93,533.11
Septic Deposit
$7,450.00
$26,360.00
$6,400.00
$18,162.50
Totals:
$42,707.96
$184,363.66
$33,068.94
$111,695.61
Construction Value of Permits Issued For:
2010
2009
Agr /Add /Reno /Demo
This Period
$93,000.00
$81,000.00
To Date
$291,000.00
$191,000.00
Com/lnd /Pub
This Period
$430,000.00
$13,000.00
To Date
$3,171,000.00
$755,000.00
House Demolition
This Period
$8,000.00
$12,500.00
To Date
$47,000.00
$23,500.00
Pool
This Period
$124,800.00
To Date
$297,800.00
Renovation
This Period
To Date
Septic
This Period
$106,000.00
$102,600.00
To Date
$440,000.00
$270,600.00
Septic Replace /Repair
This Period
To Date
7oesday Jul 06, 2010 11:14:50 AM (kallen) r_ Page 1 of 2
Page 78 of 345
9n) - Report No. DS 2010 -037, Andria Leigh, Director of Developmen...
Tuesday July 06, 2010 11:14:50 AM (kallen) Page 2 of 2
Page 79 of 345
Township of Oro- Medonte
I For the Month of June 2010
//�
- "rNmr,k
2010 2009
This This
Period To Data Period To Date
SFD House
This Period
$2,461,040.00 $730,000.00
To Date
$8,963,040.00 $3,280,000.00
SFDAdd /Reno /Dem
This Period
$375,000.00 $466,000.00
To Date
$1,377,000.00 $1,013,500.00
Signs
This Period
$2,000.00
To Date
$62,500.00
Small Projects
This Period
$38,000.00 $284,100.00
To Date
$1,118,901.00 $896,551.00
Tent
This Period
$1,700.00 $16,000.00
To Date
$36,700.00 $33,500.00
Other
This Period
$90,000.00 $0.00
To Date
$90,900.00 $200.00
Cancelled
This Period
$5,000.00
To Date
$318,100.00 $20,000.00
Total Value of Permits To Date:
$15,535,541.00 $6,824,151.00
(Not including cancelled ,permits)
Education Development Public To Date:
$1,436.00
Education Development Separate To Date:
_
$740.00
Simcoe County Development To Date:
$4,067.00
Cancelled To Date:
$5,188.85 $1,175.00
Number of Permits in process:
In Total
Process value
Agr /Add/Reno /Demo
2 $35,000.00
Com /Ind /Pub
2 $100,000.00
Pool
1 $0.00
Septic
15 $131,000.00
SFD House
6 $880,000.00
SFDAdd /Reno /Dem
5 $451,800.00
Small Projects
9 $196,500.00
Tent
1 $0.00
Other
2 $0.00
43 $1,794,300.00
Tuesday July 06, 2010 11:14:50 AM (kallen) Page 2 of 2
Page 79 of 345
9o) - Report No. DS 2010 -039, Director of Development Services, re...
REPORT ° °f%
Proud Heritake, Exciting Future
Report No.
To:
Prepared By:
DS2010 -039
Council
Andria Leigh
Meeting Date:
Subject:
Motion #
July 14, 2010
Craig and Andrea Watt —
Temporary Use By -law
(Granny Flat), Part of the East
Roll #:
43 -46- 020- 005 - 15601-
R.M.S. File #:
0000
Half of Lot 22, Concession 9,
D14 40614
being Part 1, Plan 51 R -15471
( Medonte), Township of Oro -
Medonte,
6294 Line 9 North
RECOMMENDATION(S): Requires Action XD For Information OnlyEF7
It is recommended:
1. THAT Report No. DS 2010 -039 be received and adopted.
2. THAT the Clerk bring forward the appropriate By -laws to adopt the Temporary Use By -law
and permit the Garden Suite and to execute the attached agreement to permit a temporary
use on lands described as Part of the East Half of Lot 22, Concession 9 being Part 1, Plan
51 R -15471 (Medonte), 6294 Line 9 North for the purposes of a garden suite for a period of
10 years.
BACKGROUND:
Mr. Craig Watt submitted an application to permit the establishment of a garden suite on the
subject property located within Part of the East Half of Lot 22, Concession 9 being Part 1, Plan
51 R -15471 (Medonte).
The subject lands are located at 6294 Line 9 North. The lands have an area of approximately
0.41 hectares (1.03 acres) and a lot frontage of approximately 63 metres (206 feet) on the west
side of Line 9 North between the Vasey Road and Peter Street East. The property currently
contains a single detached dwelling, detached garage and shed located in the central portion of
the property. The garden suite is proposed to be north of the existing detached garage along the
northerly property boundary. This is the only available location given the location of the existing
septic system on the southerly side of the driveway.
DEVELOPMENT SERVICES July 14, 2010
Report No. DS2010 -039 Page 1 of 6
Page 80 of 345
9o) - Report No. DS 2010 -039, Director of Development Services, re...
ANALYSIS:
Section 39 of the Planning Act provides Council with the ability to authorize the temporary use
of lands, buildings or structures for any purpose that is otherwise prohibited by the Zoning By-
law. Section 39.1 of the Planning Act permits Council to authorize the temporary use for up to
ten years for a garden suite. A garden suite is defined as a "one unit detached residential
structure containing bathroom and kitchen facilities that is ancillary to an existing residential
structure and that is designed to be portable." Section 39.1 of the Planning Act also permits
Council to enter into an agreement with the landowner to deal with issues such as:
• The installation, maintenance and removal of the garden suite;
• The period of occupancy of the garden suite by any of the persons named in the
agreement; and,
• The monetary or other form of security that Council may require for actual or potential
costs to the municipality related to the garden suite.
In 1997 the Township incorporated a policy that dealt specifically with garden suites in the
Township of Oro - Medonte. This policy requires that:
• The garden suite not be a mobile home;
• The garden suite utilizes existing services on the property;
• No new accesses from a public road be created for the garden suite;
• The garden suite has a minimum gross floor area of 50 square metres and a maximum
gross floor area of 85 square metres;
• Approval for the increased usage of the septic system be obtained;
• An agreement be registered on title providing for the use of the lands;
• The garden suite not be transferable to another owner; and,
• Appropriate securities are deposited with the Township to ensure that the agreement
can be implemented.
It is the intent of the landowner to meet all of the requirements of the Township, the proposed
unit will be accessed from the existing driveway, connected into the existing septic system, has
a floor area, excluding washrooms (as defined in the zoning by -law) of less than the 85 square
metres maximum. Further, the landowner and occupant will be required to execute the attached
garden suite agreement that outlines the conditions respecting the installation, and eventual
removal of such dwelling unit in keeping with Township policy respecting garden suites. This
agreement requires the deposit of $2,500.00 as security in the case of default of such
agreement. The agreement once executed by Council is then registered on the title of the
property and is applicable to the current landowners and occupants.
FINANCIAL:
A $2,500 security deposit is required prior to issuance of a building permit as part of the
agreement of the garden suite to ensure removal of the trailer.
POLICIES/LEGISLATION:
Township of Oro - Medonte Official Plan
Township of Oro - Medonte Comprehensive Zoning By -law 97 -95 as amended
The Planning Act
DEVELOPMENT SERVICES July 14, 2010
Report No. DS2010 -039 Page 2 of 6
Page 81 of 345
9o) - Report No. DS 2010 -039, Director of Development Services, re...
CONSULTATIONS:
Transportation & Environmental Services — No objections
Building Division — No concerns
Fire & Emergency Services — No concerns
ATTACHMENTS:
Attachment #1 — General location map
Attachment #2 — Conceptual site plan
Attachment #3 — Garden suite floor plan
CONCLUSION:
On the basis of the above, it is recommended that Council approve the application which would
permit the construction of the Garden Suite on a temporary basis for a period of 10 years in
accordance with the appropriate agreement being executed by the landowner, occupant, and
Township.
Respectfully submitted:
Andria Leigh, MCIP, RPP
Director, Development Services
DEVELOPMENT SERVICES July 14, 2010
Report No. DS2010 -039 Page 3 of 6
Page 82 of 345
9o) - Report No. DS 2010 -039, Director of Development Services, re...
Attachment #1 — General location map
2010- ZBA -07 (Watt)
VASEY ROAD
® Subject Lands
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J
0 75 150 30n
Meters
DEVELOPMENT SERVICES July 14, 2010
Report No. DS2010 -039 Page 4 of 6
Page 83 of 345
90) - Report No. DS 2010 -039, Director of Development Services, re...
Attachment #2 — Conceptual site plan
2010- ZBA -07 (Watt)
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TOWNSHIP OF ORO— MEDONTE
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COUNTY OF 31DdWE
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DEVELOPMENT SERVICES July 14, 2010
Report No. DS2010 -039 Page 5 of 6
Page 84 of 345
9o) - Report No. DS 2010 -039, Director of Development Services, re...
Attachment #3 — Garden suite floor plan
2010- ZBA -07 (Watt)
T WIDE FLOOR. PLANS
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MODEL 19-355 0A
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9
DEVELOPMENT SERVICES July 14, 2010
Report No. DS2010 -039 Page 6 of 6
Page 85 of 345
9o) - Report No. DS 2010 -039, Director of Development Services, re...
THIS AGREEMENT made the 14th day of July, 2010.
BETWEEN: CRAIG DAVID WATT AND
ANDREA MICHELLE WATT
hereinafter called the "Owners"
OF THE FIRST PART
AND
DAVID ALEXANDER WATT
NANCY DORIS WATT
hereinafter called the "Occupant"
OF THE SECOND PART
THE CORPORATION OF THE
TOWNSHIP OF ORO-
MEDONTE
hereinafter called the
"Municipality"
OF THE THIRD PART
WHEREAS the Council of the Municipality has received an Application to temporarily
re -zone a parcel of land as more particularly described in Schedule "A" attached hereto
(the "Subject Lands "), pursuant to Sections 34 and 39 of the Planning Act, R. S.0, 1990,
as amended, to authorize the Temporary use of a Garden Suite;
AND WHEREAS pursuant to subsection 39 (1.2) of the Planning Act, the Council of the
Municipality may require the owner of the Garden Suite, or any other person to enter into
an Agreement with the Municipality under. Section 207.2 of the Municipal Act;
AND WHEREAS the lands are being purchased by the owner and the owner and the
occupant have consented to enter into this Agreement with the municipality under the
terms and conditions hereinafter set forth, as a condition of the transfer of the rights and
obligations of the temporary use by -law;
AND WHEREAS the owner and the occupant have consented to enter into an
Agreement with the municipality under the terms and conditions hereinafter set forth, as a
condition of the temporary re- zoning to authorize the use of a Garden Suite upon the
Subject Lands;
NOW THEREFORE consideration of the temporary re- zoning of the subject lands, the
Owner and the Occupant hereby covenant and agree with the Municipality as
R \Development Services \Planning \D - Development & Planning \D14 Zoning\2010
Applications\2010- MA-07 (Watt) Garden Suite \Watt Garden Suite Agreement.docx
Page 86 of 345
1.
9o) - Report No. DS 2010 -039, Director of Development Services, re...
1.1 "Garden Suite" means a one unit detached residential structure containing
bathroom and kitchen facilities that is ancillary to an existing residential
structure and that is designed to be portable.
1.2 'Permitted Temporary Use" means one mobile home, used as a Garden
Suite, in accordance with the terms of this Agreement and the provisions
of the Temporary Use By -law.
1.3 "Temporary Use By -law" means the by -law passed by the Municipality
pursuant to Sections 34 and 39 of the Planning Act to authorize the
permitted temporary use upon the subject lands.
2. USE, INSTALLATION, MAINTENANCE AND REMOVAL OF GARDEN
SUITE
2.1 The Owner and Occupant shall be responsible, at their sole cost for the
installation and maintenance of the Garden Suite upon the subject Lands in
accordance with the by -laws of the Township in effect from time to time,
Including but not limited to the Temporary Use By -law, and all applicable
Federal and Provincial legislation.
2.2 Subject to the terms of this Agreement and the Temporary Use By -law, the
permitted temporary use may be carried on upon the Subject Lands from the
date of the commencement of the Term of this Agreement, as hereinafter
defined.
2.3 The Owner and Occupant shall remove the Garden Suite from the subject
lands on or before the earlier of.
(a) in the event of default by the Owner or Occupant under -the terms of
this Agreement or the provisions of the Temporary Use By -law, the
30th day following written notice from the Township of the
termination of this Agreement;
(b) the 180th day following the date of death of the Occupant; or:
(c) the last day of the Term of this Agreement.
2.4 In the event that the Owner and occupant fail to remove the Garden Suite
from the Subject hands in accordance with the provisions of this
Agreement, the Municipality may enter upon the Subject Lands to remove
Page 87 of 345
9o) - Report No. DS 2010 -039, Director of Development Services, re...
the Garden Suite, and all costs incurred by the Municipality in connection
therewith shall be recoverable from the Owner pursuant to the provisions
of Section 326 of the Municipal Act, c.M. 45, R.S.O. 1990, as amended,
whereby the costs incurred will be added to the tax roll and collected in a
like manner as taxes.
3. TERM
3.1 The Term of this Agreement shall commence from the date of execution by
the Township and expiring on the day immediately preceding the 14th day of
July, 2020.
4. OCCUPANCY OF GARDEN SUITE
4.1 The Owner and Occupant shall not permit the Garden Suite to be occupied
by any person other than the Occupant.
5. DEFAULT AND TERMINATION
5.1 In the event of default by the Owner or the Occupant under the terms of
this Agreement, which default shall not have been cured by the Owner or
Occupant within 30 days of written notice of default from the
Municipality, the Municipality shall have the right to terminate this
Agreement on 30 days notice in writing to the owner and Occupant.
5.2 In the event of termination of this Agreement, the rights of the Owner and
Occupant to continue the permitted temporary use shall immediately cease,
and the Municipality shall be entitled to repeal the Temporary Use By -law
without further notice to the Owner or Occupant.
6. EXPENSES OF THE MUNICIPALITY
6.1 Every provision of this Agreement by which the owner or occupant is
obligated in any way shall be deemed to include the words "at the expense
of the Owner or Occupant" as the case may be, unless the context otherwise
requires.
6.2 The Owner and Occupant shall be responsible for and shall pay to the
Municipality on demand all costs incurred by the Municipality in
connection with the preparation and enforcement of this Agreement and the
Temporary Use By -law.
6.3 The Owner and Occupant shall, on or before the execution of this
Agreement by the municipality, file with the Municipality a deposit in the
Page 88 of 345
90) - Report No. DS 2010 -039, Director of Development Services, re...
amount of $2500.00, which may be applied by the Municipality in reduction
of the costs incurred as set out above.
6.4 All costs and expenses exceeding the said $ 2500.00 deposit shall be
recoverable from the owner as described in Section 2.4.
7. NOTICE
All Notices to be given hereunder may be given by registered letter addressed to:
Owner: Craig and Andrea Watt
6294 Line 9 North
R.R. 1
Waubaushene, Ontario
LOK 2C0
Occupant: David and Nancy Watt
6294 Line 9 North
R.R. 1
Waubaushene, Ontario
LOK 2C0
Municipality: Township of Oro - Medonte
148 Line 7 South
P.O. Box 100
Oro, Ontario
LOL 2X0
or such other address as the parties may respectively from time to time designate
in writing, and any such Notice shall be deemed to have been given to and
received by the addressee three (3) days after the mailing thereof, postage prepaid
and registered.
SEVERABILITY
8.1 Any provision of this Agreement which is found to be invalid or
unenforceable under the laws of the Province of Ontario by a court of
competent jurisdiction, to the extent such provision is invalid or
unenforceable, shall be deemed severable and shall not affect any other
provision of this Agreement.
Page 89 of 345
9o) - Report No. DS 2010 -039, Director of Development Services, re...
9. NO ASSIGNMENT
9.1 This Agreement, and the rights and obligations arising under it, may not be
assigned by the owner or the Occupant without the prior written consent of
the Municipality.
10. ESTOPPEL
10.1 The Owner, Occupant and the Municipality will not call into question
directly or indirectly in any proceeding in law or in equity or before any
administration or other tribunal, the right of the other parties to enter in
this Agreement and to enforce every term, covenant and condition of it.
The law of contract applies to this Agreement and the parties are entitled
to all remedies arising from it. This provision may be pleaded by the
parties in any action or proceeding as an estoppel of any denial of such
right.
11. INDEMNIFICATION FROM LIABILITY AND RELEASE
11.1 The owner and Occupant covenant and agree with the municipality, on
behalf of themselves, their permitted successors and assigns, to indemnify
and save harmless the Municipality, its servants and agents from and
against any and all actions, suits, claims and demands whatsoever which
may arise either directly or indirectly in connection with this Agreement.
11.2 The Owner and Occupant further covenant and agree to release and
forever discharge the Municipality from and against all claims, demands,
causes of actions, of every nature and type whatsoever that may arise as a
result of any action taken by the municipality under the terms of this
Agreement
12. INTERPRETATION
12.1 In the interpretation of this Agreement, unless the context indicates a
contrary intention.
(a) the obligations of more than one party will be joint and several,
(b) words denoting the singular include the plural and vice versa and
words denoting any gender include all genders;
(c) headings are for convenience only and do not affect interpretation;
(d) reference to Sections and Schedules are to sections and schedules of
this Agreement and the Schedules form part of this Agreement, and
Page 90 of 345
9o) - Report No. DS 2010 -039, Director of Development Services, re...
(e) this Agreement may be executed in any number of counterparts,
each of which will be deemed an original but which together will
constitute one instrument.
IN WITNESS WHEREOF the parties have hereunder set their hands and seals.
SIGNED, SEALED AND DELIVERED
in the presence of
Per:
Craig Watt, Owner
Andrea Watt, Owner
David Watt, Occupant
Nancy Watt, Occupant
THE CORPORATION OF THE
TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, Douglas Irwin
Page 91 of 345
90) - Report No. DS 2010 -039, Director of Development Services, re...
THIS IS SCHEDULE "A" TO THE AGREEMENT BETWEEN
CRAIG AND ANDREA WATT
AND THE CORPORATION
OF THE TOWNSHIP OF ORO- MEDONTE.
Part of the East Half of Lot 22, Concession 9, being Part 1 on Plan 51R- 15471, Township
of Oro - Medonte (formerly Township of Medonte), County of Simcoe, municipally known
as 6294 Line 9 North.
Page 92 of 345
9p) - Report No. DS 2010 -040, Andria Leigh, Director of Developmen...
T(WGZ&t&"ZeZ
REPORT Proud Heritage, Exciting Future
Report No.
To:
Prepared By:
DS 2010 -040
Council
Steven Farquharson,
Intermediate Planner
Meeting Date:
Subject: Proposed Official Plan
Motion #
July 14, 2010
Amendment Application:
2010- OPA -01
Cameron -Van Amelsvoort
Roll #:
R.M.S. File #: D09 40113
4343 - 010 - 003 -35410
West Half of Part of Lot 2,
Concession 8 (Oro)
Township of Oro - Medonte
RECOMMENDATION (S): Requires Action For Information Only
It is recommended to Council:
1. THAT Report DS 2010 -040 Re: Official Plan Amendment Application 2010- OPA -01
for Vera Cameron -Van Amelsvoort, West Half of Lot 2, Concession 8, (Oro),
Township of Oro- Medonte, be received and adopted.
2. THAT Official Plan Amendment Application 2010- OPA -01 for West Half of Part of
Lot 2, Concession 8 (Oro) to re- designate from Rural to Rural Exception be denied.
BACKGROUND:
The purpose of this report is to consider proposed Official Plan Amendment application
2010- OPA -01 submitted by the property owner. Vera Cameron -Van Amelsvoort (the
applicant) is proposing to redesignate the subject lands from "Rural" to "Rural
Exception" in order to facilitate a residential severance.
ANALYSIS:
The subject property is located south of Horseshoe Valley Road West and on the east
side of Line 7 North. The subject land has a frontage of approximately 123 metres (403
feet) on Line 7 North. The subject lands were created by way of consent in December
2002. The lot area of the applicant's lands is 1.94 hectares (4.8 acres). The applicant is
proposing to create one new residential lot by dividing the parcel in half.
A statutory public meeting was held on May 12, 2010 regarding the proposed Official
Plan Amendment. One of the neighboring residents voiced their objections to the
proposed application at the public meeting. Written comments were received by
internal staff stating they had no concerns. Subsequent to the public meeting,
DEVELOPMENT SERVICES Meeting Date: July 14, 2010
Report No. DS 2010 -040 Page 1 of 7
Page 93 of 345
9p) - Report No. DS 2010 -040, Andria Leigh, Director of Developmen...
comments were received from the County of Simcoe, NVCA and neighboring residents.
The comments received from the County of Simcoe originally stated that they objected
to the application but has since amended their comments and have not stated any
objections to the application.
The applicant has submitted an Environmental Impact Study (EIS), which was
completed by Riverstone Environmental Solutions, concluded that the proposed
severance would not have any negative impact on the environmental features of the
area. The EIS was submitted to the Nottawasaga Valley Conservation Authority
(NVCA), who concurred with the EIS findings and that they have no objections to the
proposed application.
It is the intent of the applicant to develop the property for residential uses, which will
result in the creation a one new lot. A re- designation is necessary to support this
proposed development of the site.
FINANCIAL:
N/A
POLICIES /LEGISLATION:
TownshiD of Oro - Medonte Official Plan:
The Township's Official Plan provides the basis for considering all growth and
development in the Township and for protecting the Township's natural heritage system.
The Plan contains policies intended to guide land use decisions for the Township for the
next twenty years. The Plan establishes a vision for the Township which is intended to
preserve the quality of life, protect the rural character and natural heritages features,
and maintain the open countryside which makes up the Township. The rural area is
considered to be an asset to the community and it is the intent of the Official Plan to
protect this by only encouraging development in the rural area that is compatible with
the open space and natural character of the area. As the Plan designated sufficient
land for residential uses, amendments to the Plan to permit such development, unless
specifically anticipated by the policies of this plan, may only be considered by Council if
they are the result of a broader policy review. As discussed in more detail in this
section, the proposed application is a site specific amendment which was not
anticipated by the policies of the Plan and is not the result of a broader policy review.
The subject property is designated "Rural" by the Official Plan. The permitted uses
within the "Rural" designation include single detached dwellings, home occupations, and
Bed and Breakfast establishments.
The objectives of the Rural designation are to:
- Preserve and promote the rural character of the Township and the maintenance
of the open space.
DEVELOPMENT SERVICES Meeting Date: July 14, 2010
Report No. DS 2010 -040 Page 2 of 7
Page 94 of 345
9p) - Report No. DS 2010 -040, Andria Leigh, Director of Developmen...
- Prevent the intrusion of land uses which are incompatible with the rural character
and /or resource activities of the area
It is for these purposes that Section C2.3, contain policies which provide direction
regarding the creation of new lots for residential purposes in the "Rural" designation.
Section C2.3.1 states that only one new lot can be severed from a lot in the Rural
designation that has an area of at least 36 hectares or is the whole of an original
Township lot provided a lot has not been served from the parcel after March 26, 1973.
The subject land does not meet both of these policies which is the purpose of the
applicant applying to the Township for consideration of re- designation the lands to
permit a residential severance. The total lot size of the lands to be severed is
approximately 2.0 hectares. Therefore, any proposed severance of the lands does not
meet the intent of the Rural policies. The purpose of establishing a minimum
requirement of 36 hectares is to ensure that the rural character is maintained and that
future growth is directed towards the settlement areas of the Township. The subject
land was created by way of consent in December 2002 and therefore the lands would
not meet the second policy for the creation of a new residential lot in the Rural
Designation.
In terms of road access the subject land front onto Line 7 N, which is a municipally
maintained road. Schedule C of the Township's Official Plan identifies Line 7 North as a
Haul Route (Limited). Section C12.4.6 of the Official Plan states that in order to protect
the function of haul routes identified on Schedule C, the creation of a new lot for
residential purposes on any such haul route in the Rural designation is prohibited.
Based on the above, the proposed application would not conform with the intent of the
policies in Rural designation or the Township Official Plan policies in general.
In considering any application for an Official Plan Amendment, consideration of Section
E1.7- Amendments to the Official Plan is required. This section states that the Plan is
intended to manage change in the Township for the next 20 years and that the Plan
identifies enough land for residential, commercial, and industrial uses until the year
2022. On this basis, the policies state that the Plan should only be amended when the
policies have been found not to address issues or issues have been raised with a site -
specific proposal that are required to be addressed in a comprehensive manner. The
proposed application for an Official Plan Amendment proposes the creation of an
additional lot for residential purposes. As stated in the Plan, sufficient lands are already
designated to accommodate residential development and therefore amendments to the
Plan, unless contemplated by the existing policies for this purpose, would not conform
with this policy. In addition, the proposed application does not identify any issue which
has not already been contemplated by the Plan and does not raise any issue which
needs to be addressed in a comprehensive manner. At the time of the adoption of the
Official Plan, consideration was provided on a comprehensive basis regarding the lot
creation policies. At that time sufficient lands were already designated and available for
residential development and therefore it was the intent of Council to protect the rural
character and quality of life enjoyed by residents through limited now residential lot
creation policies. Should Council consider supporting the proposed Official Plan
Amendment application, additional applications for similar proposals would be
anticipated.
DEVELOPMENT SERVICES Meeting Date: July 14, 2010
Report No. DS 2010 -040 Page 3 of 7
Page 95 of 345
9p) - Report No. DS 2010 -040, Andria Leigh, Director of Developmen...
On the basis of the analysis provided above, the proposed application to amend the
Official Plan would not confirm with the intent of the Township Official Plan.
Zonina By -law 97 -95
The proposed lot is zoned Agricultural/Rural (A/RU) Zone by Zoning By -law 97 -95. The
applicant would be required to verify that the subject and retained lands of a future
consent application complies with the minimum lot frontage (45 metres) and lot area
(0.2 hectares) requirements of the Agricultural /Rural (A/RU) Zone for a residential use.
As the subject lands have 123 metres (403 feet) of frontage and 1.94 hectares (4.8
acres) of lot area it is anticipated zoning compliance can be achieved.
County Official Plan
In analyzing the Official Plan Amendment application, Township staff.reviewed both the
County Official Plan currently in effect as well as the Official Plan adopted by County
Council in November 2008. The subject lands are designated Rural in the County
Official Plan. The County originally commented on the application stating that the
application didn't meet Section 3.6.11 of the County Official Plan. The applicant has
since had discussions with the County and provided additional background. On this
basis of discussions, the County of Simcoe has amended their comments and have now
stated that the application for lot creation is not considered to contribute to strip
development. Section 3.4.1 states that where policies of local municipal Official Plan are
considered more restrictive to development than the policies of the County Official Plan,
the more restrictive policies shall apply. Due to the Township's Official Plan policies
being more restrictive for lot creation in the Rural designation, the Township's policies
apply. The adopted County Official Plan continues to include the policies discussed
above and therefore it is our opinion that the proposed development generally does not
conform to the policies of both County Plans (approved and adopted).
Provincial Policy Statement
The intent of the Provincial Policy Statement (PPS) is to build strong and healthy
communities while at the same time promoting efficient land use and development
patterns.
The PPS states in policy 1.1.1(b) and 1. 1.2 that the Township will have sufficient land
made available to accommodate an appropriate range and mix of residential,
employment (including industrial, commercial and institutional uses) recreational and
open spaces to meet long term needs. Due to their being sufficient land available
throughout the Township within identified settlement areas, the creation of a new
residential lot would not meet the intent of this policy.
The subject lands have also been identified as adjacent to a natural feature, which
policy 2.1.6 does not permit any development or site alteration, unless the ecological
function of the adjacent lands has been evaluated and it has demonstrated that there
will be no negative impacts on the natural features. The applicant has submitted an
DEVELOPMENT SERVICES Meeting Date: July 14, 2010
Report No. DS 2010 -040 Page 4 of 7
Page 96 of 345
9p) - Report No. DS 2010 -040, Andria Leigh, Director of Developmen...
Environmental Impact Study to address this policy, which concluded that the proposed
development would not have any negative impacts on the ecological functions. The EIS
was reviewed by the Nottawasaga Valley Conservation Authority, which concurred with
the EIS study. Therefore, it is determined that the proposed development is consistent
with policy 2.1.6 of the PPS.
Policy 1.1.3 contains policy that state settlement areas shall be the focus of growth and
their vitality and regeneration shall be promoted. The proposed severance is located
outside of a settlement area therefore it is considered not to be consistent with the
Provincial Policy Statement.
Places to Grow
The application has been reviewed with reference to the Places to Grow policies that
have been in place since 2006. In Policy 2.2.2 Managing Growth subsection (i) states
that development should be directed to settlement areas. As stated above, the subject
lands are not located in a settlement area identified in the County of Simcoe and
Township Official Plan and therefore the proposed residential development would not
be within a settlement area as required by Places to Grow. Subsection (j) states that
growth in settlement areas should offer municipal water and wastewater services.
The Township of Oro - Medonte has been identified as a Rural Area in the Places to
Grow Plan. In Section 2.2.9, Rural Areas subsection (3), states that new multiple lots
and units for residential development will be directed to settlement areas and may be
allowed in rural areas in site - specific location with approved zoning or designation that
permits this type of development. Given that the proposed residential development is
not located within a settlement area and that the designation requires the subject lands
to have a minimum of 36 hectares to create one residential lot, the application would not
satisfy this policy. Based on the above, the application to amend the Official Plan, would
not conform with the Places to Grow Growth Plan.
CONSULTATIONS:
No concerns from any internal or external departments.
Simcoe County District School Board
County of Simcoe
Nottawasaga Valley Conservation Authority
ATTACHMENTS:
Schedule #1- Location Map
DEVELOPMENT SERVICES Meeting Date: July 14, 2010
Report No. DS 2010 -040 Page 5 of 7
Page 97 of 345
9p) - Report No. DS 2010 -040, Andria Leigh, Director of Developmen...
CONCLUSION:
On the basis of the analysis provided above, Planning staff do not support the proposed
Official Plan Amendment to redesignate the subject lands from "Rural' to "Rural
Exception ". The proposed Official Plan Amendment Application is not consistent with
the Provincial Policy Statement and does not conform with the Places to Grow, County
Official Plan and Township Official Plan.
Respectfully submitted:
&V&, uh rson, B.URPL
Intermediate Planner
SMT Approval / Comments:
DEVELOPMENT SERVICES
Report No. DS 2010 -040
Reviewed by:
Glenn White, MCIP, RPP
Manager, Planning Services
C.A.O. Approval /Comments:
Meeting Date: July 14, 2010
Page 6 of 7
Page 98 of 345
9p) - Report No. DS 2010 -040, Andria Leigh, Director of Developmen...
Schedule #1- Location Map
r�
u.i
HORSESHOE VAL- LEY-ROAD z
r-.
Ui
Z
J
f -1 WAiVW000 ROAD
i
SUBJECT LANDS 0 30 60 120 180 240
Meters
DEVELOPMENT SERVICES Meeting Date: July 14, 2010
Report No. DS 2010 -040 Page 7 of 7
Page 99 of 345
9q) - Report No. DS 2010 -041, Andria Leigh, Director of Devel...
REPORT T w� f
Proud Heritage. FxcitinQ Future
Report No.
To:
Prepared By:
DS2010 -041
Committee of the Whole
Andria Leigh
Meeting Date:
Subject:
Motion #
July 14, 2010
Certificate of Substantial
Completion and Acceptance
Roll #:
R.M.S. File #:
(Aboveground Services) for
Heights of Moonstone —Stage
D12 5873
1, Registered Plan M -679
RECOMMENDATION(S): Requires Actions For Information Onlyn 1
It is recommended that:
1. THAT Report No. DS2010 -041 be received and adopted;
2. THAT the Township issue the Certificate of Substantial Completion and Acceptance
(Aboveground Services) for Heights of Moonstone Stage 1 being Bachly Investments Inc.
dated July 7, 2010, Registered Plan 51 M -679;
3. THAT the Clerk bring forward the appropriate By -law for Council's consideration; and
4. THAT the Developer be notified of Council's decision.
BACKGROUND:
The Township entered into a Subdivision Agreement in June 2000 (By -law 2000 -058) for the
construction of the Heights of Moonstone Stage 1 development which consisted of a total of 59
lots which are serviced by municipal water and private sewage disposal systems. An amended
Subdivision Agreement for the Stage 2 lands was adopted by Council in August, 2009 (By -law
2009 -107) for an additional 37 lots. In December 2009 (By -law 2009 -185) Council authorized
the Certificate of Maintenance and Final Acceptance for the Underground Works for Stage 1.
ANALYSIS:
In accordance with Sections 9.2 and 9.3 of the Subdivision Agreement, the developer is
responsible for completing all of the aboveground services for inspection by the Township's
Engineer. The Township's Engineer, when satisfied the works have been completed in ,
accordance with the approved engineering drawings and agreement, will issue a Certificate of
Substantial Completion and Acceptance (Aboveground Services) when the works are accepted
by the Township. The Certificate may contain a list of minor deficiencies which have been
determined not to be considered to be of sufficient importance to delay the issuance of the
Certificate. The two year maintenance period will commence when the Township Council
approved the issuance of the Certificate. The Aboveground Services for the Bachly
DEVELOPMENT SERVICES July 14, 2010
Report No. DS2010 -041 Page 1 of 4
Page 100 of 345
9q) - Report No. DS 2010 -041, Andria Leigh, Director of Devel...
Subdivision Stage 1 were inspected by the Township's Engineer on June 7, 2010 and found to
be acceptable with the exception of the deficiencies noted in AECOM's Construction Status
report dated June 7, 2010 (Attachment #1). AECOM is now recommending the issuance of the
Certificate of Substantial Completion and Acceptance (Aboveground Services). With the
issuance of the certificate the Developer's two (2) year maintenance period will begin in
accordance with the terms and conditions of the subdivision agreement.
FINANCIAL:
n/a
CONSULTATIONS:
Manager of Transportation and Environmental Services
AECOM
I ATTACHMENTS: I
Attachment #1 — Certificate of Substantial Completion and Acceptance (Aboveground Services)
CONCLUSION:
The above noted certificate for Bachly Investments Inc. is in compliance with the subdivision
agreement and therefore the issuance of the certificate is considered appropriate. With the
issuance of the Certificate for the Aboveground Works, the required two year maintenance
period will begin.
Respectfully submitted:
Andria Leigh, MCIP, RPP
Director of Development Services
SMT Approval / Comments:
DEVELOPMENT SERVICES July 14, 2010
Report No. DS201 D -041 Page 2 of 4
Page 101 of 345
9q) - Report No. DS 2010 -041, Andria Leigh, Director of Devel...
Attachment #1
e COM
AE OM
ro��a 10Checkley SVeel 705727 9222 lei
Bartle, ON, Camda L4N M 705734 (Y764 fat
uwxr.aecom.cam
TOWNSHIP,ENGINEERS
CERTIFICATE OF
SUBSTANTIAL COMPLETION AND ACCEPTANCE
,(_ABOVEGROUND SERVICES►
MUNICIPALITY
Township of Oro- Medonte
PROJECT
Helahts of Moonstone Stage 1'
Plan 51M -679:
DEVELOPER
Bachly Inm1ments Inc.
FILE NO.
12-01066.50 WMA 43.89028)
Description of the Works;
Roadways in. the Heights of Moonstone Stage 1 Subdivision consisting of:
• Bachiy Avenue from Line 7 North to Boyd Crescent a distance of 650 metres (2,132 feet);
• Jennettbrive from Bachly Avenue westerly; a distance of 72 metres (236 feet);
Brechln Crescent from Bachly Avenue westerly; a distance of 128 metres (420 feet);
Boyd.Crescent from Bachly, Avenue west to Bachty Avenue east a distance of 838 metres (2,749
feet);
We, AECOM notify the Municipality that the above mentioned works were inspected on June 17, 2010,
and to the best of our knowledge and judgment are complete In accordance with the Subdivision
Agreement except for the deficiencies below:
Asper the attached Construction Status Report dated June 7, 2010.
We hereby accept these works for use and operation by the Municipality subject to the regtificatbn of
the above noted deficiencies and to the rectification of any further deficiencies that may become
apparent during the maintenance period and to the maintenance that is required by the Subdivision
Agreement
The date of Substantial Completion and Aocepta" oyeground, Services] ie established by the
Certificate as of une 17, 2010.
Date Signature: .
Vmi5mm4aCR.l
DEVELOPMENT SERVICES July 14, 2010
Report No. DS2010 -041 Page 3 of 4
Page 102 of 345
9q) - Report No. DS 2010 -041, Andria Leigh, Director of Devel...
Township of Oro- Medonte'
Construction Status, Report.
1 l i
Subdivision: Heights of Moonstone -Stage 1 _ 'PIIe :Number. 1201068 -s0 (60118211)
En tneer W.P- Hodgson & Assoclates (905) 841.0052 1 Contractoi:
Dater June Re lstered Plan :,51M 4 679
START OP UNDERGROUND WORKS
Yes'.Noi Date Com dated and Coritments
Iss.((�atign Controls i .. 1 _.
1).
silt fence Installed and maintained.
2
took check dams Installedand in ni;in;d
S M .....:
Pond earth works completed -..
...2
- storm cattail works completed.
3
- access: road constructed(.
- "4)
pond fencing com tetedwith gate, - - - - -
J
and topsail Iseedin
6
landsca in -com laded.
8
n d curve- submitted
(pond volume calculations submitted
.10
! ond.certificatlon by En ineer .,
I.
a t -Sewed ";
1
ednstalted
2
beddln sum lacce.. lance ie"rt ...... ...
3
bar$fi0 teal -summa laece - adce re
"4)
malntenante.holesis" -cledla roved -
5
benching fins acted .
6
too of precast 0.3m.8elow Onishgrade - -- -
'�.
video Inspection submitted for revleW - ,...
8)
video inspection ravlewed/aPProved
Iflueh)n ofsewer forfinal acceptance
19) 0
servke record sheets
..
'StomS Sewer. .. ... ..
1)
Woe Instilled _ ..
_
2
f ebedd summarylecceptencereport. .. ..
8
..
lbackBU test summa laxe lance re "n
4)
{maintenance holes Inspected appioval'
5).
I4enching Ins pi
6
Itop 0f precast 0.3m below fiinish grade - - -"
7 .
video Inspection subri ed'— raviow.. ...
B
video inspection, swedig roved - - - - --
9)
.'Ivushing of sewerlotflnaCacEeptance '
_44
lsef llte record sheets
... .._
IWatemain
:.. -...!
.1
e. installed
.. ... .. _.
2 -
_ i e bedding aece tame nor[
3
badkflii testbtg accePtenoe repod
♦ .. ..._- - " -
4)
by-pass Installed. and impacted.._ ..
♦ - - ... .... -
5)
(Pressure testing confirmed AECOM
� - -
6
!system chlodnated
-
7
t fable water sahi lesteceivedb AECDM
8 -b
ssremoved - " - - " --
• -
9
tracer wire- attached to hydrant flan de
. contiguity test .
10
Ih rant- .waterflow -.charts:sutimitted
- - -
- and mps painted
... -
- Darrell Pat, I, d to TWO sper, ..
-markers installed
. 11Y
sam p lestallans ins pection eom leted.
-
:.1
Eli Inset's burb.box ins action ianificatiort
IEn9 peels valve'& hydrant inspection certification
- -- - -"
14
�rvicerecord.sheets
Inspectors Name:
DEVELOPMENT SERVICES
Report No. DS2010 -041
Project Manager_ . —a
July 14, 2010
Page 4 of 4
Page 103 of 345
9r) - Memorandum dated July 14, 2010, Andria Leigh, Director of De...
MEMORANDUM
To: Council
Proud Heritage, Exciting Future
From: Glenn White, Manager of Planning R.M. Flle #; D14- 038897
Services
Date: July 14, 2010 Roll #: 015 -005 -18100
Subject: Hillway Equipment Ltd. (2009- ZBA -02 Hillway)
Amending Zoning By -law, West Side Setback to Excavation abutting Woodlots
On January 27th 2010, Council considered the first and second reading of By -law 2010 -022 to amend the pit
excavation adjacent to woodlots in Part of Lots 8 and 9, Concession 12 within an aggregate pit operated by
Hillway Equipment Ltd. The Zoning By -law did not receive third reading and was deferred to a future Council
meeting. The deferral allowed for further consideration and additional consultation with the Citizen Liaison
Committee for the Hillway pit.
On June 24, 2010, a meeting of the Citizen Liaison Committee was held at the Big Cedar administration office.
The Citizen Liaison Committee for the Hillway pit is comprised of Geraldine Abraham, Brian English, Don
Munro and Glen Stewart. Also attending were members of Council and staff of Township of Oro - Medonte,
Mayor Harry Hughes, Deputy Mayor Ralph Hough, Councillor Dwight Evans and Manager of Planning Services
Glenn White, and from the Ministry of Natural Resources, Aggregate Resources Officer Craig Laing and Intern
Brent Armstrong and also from Hillway Equipment Ltd., Consulting Planner Gary Bell of Skelton Brumwell &
Associates Inc., to observe and assist in the discussion.
The Committee discussed and gained information and clarification in regards to the then proposed setbacks
from the excavation limits of the aggregate pit adjacent to woodlots along the west property line of the pit. By-
law 2010 -022, which was deferred, had proposed a 15 metre setback for Area B and a 20 metre setback for
Area C. As a result of further discussion during the meeting, a consensus was agreed at between the citizens
members of the Citizen Liaison Committee and Glen Stewart, owner and applicant of Hillway Equipment Ltd.
The agreed new setback for both Areas B and C at the westerly property line of the pit was a 25 metre setback
to the excavation limit. It was also agreed that within the 25 metre setback it could contain areas for berming
as necessary, however, still providing a 15 metre undisturbed area between the berm and the west property
line (licence boundary) of the aggregate pit.
The new agreed upon 25 metre setback from the excavation limit of the aggregate pit adjacent to Areas B and
C is contained in the new amending Zoning By -law 2010 -135. Since By -law 2010 -022 received two readings
and was then deferred, staff recommend to Council that By -law 2010 -022 be defeated and that the new
amending Zoning. By -law 2010 -135 be supported by Council.
Page 104 of 345
9r) - Memorandum dated July 14, 2010, Andria Leigh, Director of De...
Respectfully submitted,
Glenn White, MCIP, RPP
Manager of Planning Services
Attached: By -law 2010 -135
-2-
Reviewed by,
Andria Leigh, MCIP, RPP
Director of Development Services
-11 ��
Page 105 of 345
9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati.
Tawrashi' of
REPORT
Proud Heritage, Exciting Future
Report No.
TES2010 -12
To:
Committee of the Whole
Prepared By:
L.McNiven
Meeting Date:
July 14, 2010
Subject:
Corporate Fleet Management
Policy
Motion #
Roll #:
R.M.S. File #:
RECOMMENDATION(S): Requires Action For Information Only
It is recommended that:
1. THAT Report no. TES2010 -12 be received and adopted;
2. THAT the Fleet Management Policies be adopted; and
3. AND THAT the Fleet Management Policies be reviewed by the end of the first
quarter of 2011.
BACKGROUND:
On February 25, 2009, Report TES2009 -04 Fleet Vehicle Review - recommended the
types of vehicles to be purchased in 2009 for Transportation & Environmental Services,
Development Services and the re- assignment of existing vehicles into pool vehicles.
The report also recommended that the fleet vehicle colour be changed from red to white
as new vehicles are purchased, with the exception of the Fire and Emergency Services
Department and that a subsequent report on a comprehensive fleet policy would follow.
A comprehensive draft fleet management policy was developed in 2009 and reviewed
by senior staff in 2010. It is attached for Council review.
ANALYSIS:
The proposed Fleet Management Policy defines the following:
• Driver /Operator Eligibility and Disqualification Criteria;
• Usage of Global Positioning System Technology in Corporate
Vehicles/Equipment;
• Township Vehicle Use and Driver Responsibilities;
• Township Vehicle Assignment and Use of Personal Vehicles; and
• Township Vehicle Purchasing and Vehicle Standards.
Transportation & Environmental Services July 14, 2010
Report No. TES2010 -12 Page 1 of 2
Page 106 of 345
9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati...
Staff will be required to review and sign off on the policies and it is recommended that
the policies be reviewed during the first quarter of 2011.
CONSULTATIONS:
Senior Management Staff
ATTACHMENTS:
Draft Fleet Management Policies
LINKAGE TO COUNCIL STRATEGIC PRIORITIES:
The recommendations included in this Staff Report support the following of Council's Strategic
Priorities:
❑ Service Excellence — Promotion of a welcoming, courteous and professional culture of
service excellence.
Sustainability — Oro - Medonte strives to build a sustainable community — with regard for
future generations.
CONCLUSION:
That the Fleet Management policies be adopted and enacted effective immediately.
Respectfully s mitted:
Lisa McNiven, B.Sc, C.E.T.
Manager of Engineering & Environmental Services
SMT Approval / Comments: C.A.O. Approval / Comments:
Transportation & Environmental Services July 14, 2010
Report No. TES2010 -12 Page 2 of 2
Page 107 of 345
9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati...
July 2010
Page 108 of 345
9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati.
Definitions of Terms
Class AZ - Any tractor - trailer or combination of motor vehicle and towed vehicles where the towed vehicles
exceed a total gross weight of 4,600 kilograms with air endorsement.
Class DZ - Any truck or motor vehicle combination exceeding 11,000 kg provided the towed vehicle is not over
4,600 kg with air endorsement.
GPS: Global Positioning System is a global navigation satellite system (GNSS). It uses a constellation of between
24 and 32 medium Earth orbit satellites that transmit precise radiowave signals, which allow GPS receivers to
determine their current location, the time, and their velocity. GPS provides accurate location and time
information for an unlimited number of people in all weather, day and night, anywhere in the world.
GPS Tracker/Receiver: The device or piece of technology that is uaed to transmit the data required in order to
determine the location, distance and speed of movement of the;deyice �''
!,j�
GPS Vehicle/Equipment Tracking; GPS vehicle tracking u 4Ni PS receiver and a small antenna on each vehicle
that links it to the GPS network which can then monitog$ vehicles or piece of equipments activity 24 hours a
day. The vehicle/equipment data is then downloadeoN, the user's master database? providing a permanent
history of the entire fleet operation.VII!gjil,:,
Home: The employee's place of residence.
Incidental Use: Typically occurs while enrou
for lunch would qualify as incidental use and
require reimbursement. Inciden .. use may a
reimbursed. During ;' !!I Tali. !,; , , e for
g il� 1 gg
at an ATM or financial institutions or
i,ileage if in work status and do not
pn personal mileage is to be
Pool Vehicles: Pool vehicla41.1 a availabl0; all emplo'° ''`,', "ii w i thout regi(i`t � to department.
u,l;;, I �
,,
On-Call: Generally, when tli Toyer 55hh hires that d f°�ii ployee must be available for work and able to report
for work in less than one hour. I . aaill!ih�Ille�lli!!,fjjllyen... "�!Gi�i�l�i!ii,
personal mtlge.IMileage dr�wen m a "� ship vefil "''not business- related. Commuting is an example of
Personally A:
a daily basis.
to an individual township employee for business use on
Reimbursement rate: The'fttes at whic alt employee may be reimbursed for use of a personal vehicle
fo r
Township business, or the rate! qt which an employee is required to reimburse the Township for personal mileage
driven in a Township vehicle.
Township Vehicle: A vehicle owned by the Township of Oro - Medonte for use to conduct official Township
business. A Township vehicle also includes a commercially leased or rented vehicle that is assigned to an
individual for use to conduct official Township business.
Work Shared Vehicle: Work shared vehicles /equipment are Township vehicles/equipment that are assigned
amongst a group of Township employees usually within a single department.
Page 109 of 345
9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati...
T h )f
Proud Heritage, Exciting Future
Policy
Department/Section
Policy #
Corporate Fleet Management
POL -DEPT- NUMBER
Subject
Enacted by Council:
Driver /Operator Eligibility and
Meeting Date
Disqualification Criteria
Motion #
C-
PURPOSE
To define vehicle and equipment & equipment use
SCOPE :''
This policy applies to all employees of the 1
Corporation, contractors and Council when
equipment.
. �ui9 !ili�r�IC�!,V':�!sl,!VGtVi64ao�
POLICY
Only Township
and eauipment
Township errip o ees and other ati
yy;,:
vehicle %quipment!!!i, the following
• Must have a V41.0,
operate;
• Be physically fit to'
• Must be eighteen (1
ication criteria
as to" "�,;placements, students, agents of the
ned/lei I'" d licensed/unlicensed vehicles and
Township may drive /operate Township vehicles
,pd if on official Township business and if the
of the Township may be allowed to drive a Township
�x}A standards are met and approved by their supervisor:
for the type of vehicle /equipment that the employee may be required to
age.
vehicle; and
Approval will be documented and kept on file at the Township Human Resources office. Drivers denied the use
of a Township vehicle /equipment based on an unsatisfactory driving record may request a review of the denial.
Vehicle/Equipment Use Agreements
All drivers must sign a Vehicle/Equipment Use Agreement (VUA) and submit the completed VUA and a copy of
their driver's licence to their supervisor for approval prior to operating a Township vehicle /equipment. The VUA
describes the Township's minimum standards for driving Township vehicles/equipment, All drivers who use
Township vehicles/equipment will have their driving records reviewed semi - annually and/or when deemed
appropriate at the sole discretion of the Township. This discretion shall not be exercised in bad faith.
Page 110 of 345
9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati...
It is the driver's responsibility to immediately notify the supervisor /manager of any changes or updates in their
driving record.
Prior to driving a Township vehicles /equipment, each driver shall obtain a copy of and become thoroughly
familiar with the Fleet Management Policies. Once drivers sign the VUA, they acknowledge an understanding
of and future compliance with the Fleet Management Policies. Any failure to comply with the Fleet
Management Policies will be reviewed by the driver's supervisor and may be considered a violation of work rules
resulting in a loss of Township vehicle/equipment driving privileges and possible discipline, up to and including
dismissal. Any questions should be directed to the driver's supervisor.
Driver Disqualification
Township employees and other authorized agents of the To
vehicle /equipment if their driving record reflects any of the
• Three or more moving violations and/or at -fault acci(
• A Driving While Impaired/Impaired Driving citation
• Suspension or revocation of driver's license
Approval of the VUA will be documented and kept on
Township vehicles/equipment based on an u,sgtisfactc
Drivers must inform their supervisor whe
the status of a driver's record resulting in
revocation of the privilege of driving a T
dismissal. Adililti ll�'' II!IIIfR•url,..
Special Licences
drive a Township
M past two years,,,
months; or
4r uma
°
• urces. Drive i
ed the use of a
M � � o rs den
"u' '
may request a rebte(v of the denial.
is I'' d under these policies. Any change in
the faiIn ,,,report such change may result in
ly.• ppll 'i
j},tRnent ari�lliscipline up to and including
Depending upon the h,P a of ve1h i� pg Y q r
ior
to vehicles /equtpme
Class
A equipment" d employees Jthm tfi �I ar nsporta ;�" EY��ironmental Services Department must
participate �., river Safety Tratrnmg as pined an� ",: '� ided by the Township.
The driver is respdrisible to ensure that :the velll equipment meets Provincial and Federal regulations regarding
licences, safety devices .equipment (etg r *pre- trip "lY'spections) and loads prior to operating the vehicle /equipment.
The driver must also cbftly with al11pp7icable Provincial and Federal regulations.
�I
Employee Education
All new employees that may utiltlze corporate vehicles/equipment shall be made aware of the policy through the
employee orientation process.
Supervisors shall ensure that a copy of the policy is readily accessible in the workplace, and shall ensure that all
employees under their direction are aware of and comply with the policy.
Page 111 of 345
9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati...
Page 112 of 345
QT.—hip.;�`�eclo�tt�
Proud Heri,age, 6xiting Fnmre
Vehicle/Equipment Use Agreement (VUA)
Please Print
Driver Name — First, Middle, Last
Department
Date of Birt h ( mm/dd/yyyy)
Copy of Drivers Licence Attached
Yes
Instructions:
ill!i
All Township employees operating Township vehicles /Ip Dent must complete this form prior to operation of a
"
Township vehicles /equipment. i r III �II6
I!�IIINIr „.,;
Employees who choose not to sign this agreement may ul4lyyl r pers i, vehicle for �'ovi+ ship business, if
authorized by their supervisor. Mileage re' wii� 'i tip a established b council.
;bursement i
'� :fill, it
I 'If'Ilul, ���
Completed forms are to be returned to the eI s immediate visor, then signed and promptly forwarded
Illl,,
to Human Resources for retention in the el file. STI
I �III�;I•,'��
�lq�lr
i III ` P Iif
�I II I
If any information provided ot�I I,I �s hould cix e, it is I t loyeeI, onsibility to complete a new form
and advise their supervi soI r � II �I
Employee Agreement: II
y!Ili� !lill�l ��I i�'I�It it 1�.
Ills.
I acknowledge tt�atll have receive i �j °'I' of LI ownship's Fleet Management Policies. I
f
understand thg contents and grcc to ly wit tll J" ci�l' lli Failure to comply is considered a violation of
..al P Y
ti
work rules and is subject to discaplmar j� Vin. allll;'•,yl��.
I� ill
As a condition ok1. my driving a Township ve '! quipment, I agree to a check of my driving record on a semi
annual basis and basis kthe discrih
on'a;periodic of the corporation.
I further agree to immec(Xately inform nisupervisor of any change in the status of my driving record. I will also
inform them in writing whenever I bect�ie disqualified under Township policies. Changes include but are not
limited to impaired driving ci'arges lsce'nce suspension, restriction or revocation. Failure to report such changes
may result in the loss of driving "''prileges of Township owned vehicles /equipment.
Driver's Signature
Date (mm/dd/yyyy)
Supervisor's Signature
Date (mm/dd/yyyy)
Supervisor's Name (please print)
Phone No.
Director's Signature
Human Resources Signature
D Approved 1] Denied
t] Appro ved ElDenied
Page 112 of 345
9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati...
Township o�
Proud Heritage, Exciting Future
Policy
Department/Section
Policy #
Corporate Fleet Management
POL- DEPT - NUMBER
Subject
Enacted by Council:
Usage of Global Positioning System Technology in
t
Meeting Date
Corporate Vehicles /Equipment
Motion #
J 06 C-
PURPOSE 7!
To use Global Positioning System Technology to track
accountability and provide improved customer service.
SCOPE "'
This policy applies to all employees of the
Corporation, contractors and Council
vehicles /equipment.
POLICY
The Township of
use
reduce risk liability, maintain
well as`fJJ' %op placements, students, agents of the
ration �� i' d/leased and licensed/unlicensed
the costs related to:
maintenance
The primary goal of the Gp,&.based fleet management system is to provide a tool to verify accountability for the
employees using corporate V64, les /equipment. The technology will also be used to track location of a vehicle in
the instance of theft or stolen prog,eCy. Information and data collected by the GPS technology will be used in the
corporation's efforts to deliver high quality services and facilities at best value for our community. This includes
improving efficiency in regards to company vehicle /equipment usage.
GPS -based fleet management systems combine GPS -based tracking data and proprietary software to log drivers'
efficiency and productivity.
Only employees authorized by the Director of Transportation & Environmental Services will be allowed to
perform maintenance on the GPS units. Evidence of deliberate tampering with the devices by unauthorized
employees will be subject to discipline up to and including dismissal.
Page 113 of 345
9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati...
Responsibilities of Employees
All employees shall:
a) Review and understand the GPS Fleet Management Policy;
b) Report any damage that occurs to the GPS device;
c) Cooperate in the maintenance and usage of the GPS equipment.
Responsibilities of SupervisorsNonagers
Supervisors / Managers shall:
a) Review the policy with all new employees that may
b) Ensure that both preventative and required mainten:
c) Ensure confidentiality when involved in investigati(
d) Update technology when required. GII il
Privacy of Information and Data Collected
vehicles /equipment;
d when necessary;
All products and all studies, reports, anal III sand other dafflg1l1 Ili on or materials created in whole or part
using GPS Tracking shall be and remain th� y of the Toi bf Oro - Medonte whicl will be held in strict
iI i,1.6 11 1
confidence. If an employee wishes to. ccess'!; � lose the i ' tion for any reason he/she must provide a
written request to their immediate supervisor.''p! u' Ali 11 "ta will be I� to authorized persons who have entered
into written confidentiality agreement with the Inshih,to Medoi� I'I p
I�I�glll liftia liil�i�l i�h' rhn'Ilfl'' "p
,III
The data retrieved from th , I�k,,vill be utilY to tIt ation relating to investigations and other
�I 'ilk•, "lull h �'1'h� . III li h4 ��
occurrences. hi order to i an mdi ial a daily l ction s 'ffilled out and signed by the operator of
the vehicle will be used an I�I ' refere ri;,; d with data'',.il n
jected from the server.
Sharing or disct&iV6!1l6E, the mfori ' " "j� i�161c� fY� artteSNl �1 occur in the instance that a criminal offence or
accident on alownship road or mvol corportt� II'lile �as occurred.
Employee Edt1'ation
All new employees;tl►at may utilize ctirporate vet'cles/equipment shall be made aware of the policy through the
employee orientation 'pxbcess.
Supervisors shall ensure thafi a copy of tie policy is readily accessible in the workplace, and shall ensure that all
employees under their direction are aware of and comply with the policy.
Page 114 of 345
9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati...
Towraship of
Proud Heritage, Exciting Future
Policy
Department/Section
Policy #
......Corporate Fleet Management
POL- DEPT - NUMBER
Subject
Enacted by Council:
Township Vehicle Use and Driver Responsibilities
''
Meeting Date
Motion #
C-
The Corporation is committed to promoting safe and
adopted a fleet management policy that re all e
owned, leased or rented vehicles/equir "
manner in accordance with applicable Ac li
This policy applies to all'!!
Corporation, contractors
vehicles /equipment.
All drivers and passeiT,
Ontario seat belt regul
submitted it to Human
for all its employees and in doing so has
of the Township:' a operate corporate
their jobs to do so in a lawful and safe
oyy'op placements, students, agents of the
owned/leased and licensed/unlicensed
Drivers are not permitted to use a
unship vehicles /equipment must comply with all Ontario laws, including
policy and must have completed a Vehicle Use Agreement (VUA) and
for approval.
• Non Township employees may only ride in a Township vehicle if on official Township business and
authorized by a Department Head.
• Drivers are personally responsible for the cost of all traffic violations, parking tickets, impound charges,
locksmith calls for retrieving keys, etc. Unpaid violations are subject to late fees and relicensing denial.
The total of the penalties and original violation, late fee and service fee will be billed to the initial driver or
operator.
• Each driver of a Township vehicles /equipment will complete a daily circle check of the vehicle prior to use
Page 115 of 345
9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati...
each day. Forms are located in each vehicle. Note: Heavy Equipment Operators are required to use a
circle check form provided by their Department.
• All keys shall be removed from the vehicle/equipment unless the vehicle is parked inside a Township
facility in an area that is not accessible to the general public.
• Drivers are responsible to report any defects to their Department Head or in the case of Pool Vehicles to the
Director of Transportation and Environmental Services.
The Township may discipline up to and including dismissal, an employee for any loss occurring as a result of gross
or wilful negligence by the employee entrusted for the care, custody and control of the Township's
vehicle /equipment. Gross or wilful negligence shall be deemed to have , ' 'purred in the following events if the
operator of the vehicle /equipment:
■ Was intoxicated or under the influence of drugs or p
a blood test is taken and reveals an alcohol cone x `'
■ or is convicted of driving while intoxicated
Is convicted of reckless driving or street 'q �!' Dili
■ Operates the vehicle /equipment in an uns ; °' `ondit
condition and has failed to correct it; I!�Ihll!
■ Operates the vehicle without a valid Driver's Li
■ Leaves the scene of an acciderl I. out making re
law enforcement authorities, fa ° '
�v erate with
applicable laws relating to {,
accid' 11 e `, ,
3�rppg•
t'!p
■ Used the vehicle/equipment for an' .1�� ,
Drivers License
ier sul 5t spe, intoxication being presumed if
the bloodstream in excess of the legal limit,
the influenceibf a drug or other substance;
m and employee hgshad prior notice of such
of such occurrence to the appropriate
ties or otherwise fails to comply with
provincial or local laws.
This section shall apply to" "'il! ' r livers of , i` ship of l � °' g&donte vehT ks /equipment who are required to
operate licensed and unlicens' I eShicles/ �iipment as ij. pOf their regular duties.
ke3ponstgility dlnvi # empll {,r ad�lrhis/her supervisor immediately, in writing, that a
has been, 4spende I� s going b'V, Xo ed or downgraded. Failure to do so shall result in
ne up to an liiejudm i ►ination o nployment.
)loyee who is regilired to ' „ a valid driver's license for the appropriate call of work that he is
Ito perform as p of his ����ar duties shall, in the event such privilege be either lost or
ift. 1511"
withdrawn fob; r hatever reason, be subject to either demotion, lay -off, suspension or
Vehicle Fuel and Fuel
Township -owned fuel dispensers should be used whenever possible by the applicable departments.
Departments that have Township owned fuel facilities are required to train all staff in fuel handling procedures
under the Technical Standards and Safety Act.
Fuel cards/keys may not be used for the purchase of non - vehicle items such as food. Supervisors are responsible
for reviewing fuel receipt charges and identifying non - qualified purchases. Failure to reimburse for such
purchases may result in the loss of driving privileges.
Repairs, Preventive Maintenance and Recalls
Page 116 of 345
9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati...
All drivers of Township vehicles /equipment are required to complete a daily circle check prior to
driving/operating a vehicle /piece of equipment.
Supervisors will ensure compliance by drivers for maintenance related issues
For personally assigned vehicles /equipment, it is the driver's responsibility to ensure that all preventative
maintenance is performed on schedule and have the vehicle serviced in a timely manner when notified of a recall
or preventive maintenance. Failure to perform the maintenance and repairs in accordance with Township policy
may result in loss of the vehicle or, in the event of damage to the vehicle, payment for vehicle repair.
Employee Education
All new employees that may utilize corporate vehicles /equipment shalfbe made aware of the policy through the
employee orientation process.
o,
Supervisors shall ensure that a copy of the policy is reads ai �Fccessible m the workplace, and shall ensure that all
employees under their direction are aware of and comply�i ° 14Y' the policy
Page 117 of 345
9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati...
Township of
Proud Heritage, Exciting Future
Policy
Department/Section
Policy #
Corporate Fleet Management
POL -DEPT- NUMBER
Subject
Enacted by Council:
Township Vehicle Assignment and Use of Personal
Meeting Date
Vehicles
"
y Motion #
'
"
_
n V ■ -
To ensure that the process of assigning Township vc
consistent throughout the Corporation and to ensure
regular basis.
SCOPE
This policy applies to all employees of the
Corporation, contractorsq 4,i cil
vehicles/equipment.
POLICY
Employees
Township 1
Special Needs Ac,
special equipmerii
Resources. Hur
accommodate the
Personally Assigned
I
to mdividualsior groups of employees is
nts are reviewe fiscal viability on a
"
III
placements, students, agents of the
d/leased and licensed/unlicensed
required and available for conducting official
s who, for health reasons, require larger automobile or
which specifically states the requirements, to Human
employee's department director the means to
A personally assigned vehicle is' k'T-6 unship vehicle assigned to an individual township employee for business
use. An employee maybe assigned an owned, rented or leased Township vehicle based upon job responsibilities,
an approved driving record and whether there is a critical business need. Personal assignment of
vehicles /equipment to individuals may be on an annual basis. Department heads will monitor the assignment and
use of vehicles/equipment by all their employees and vehicles /equipment may be reallocated from personally
assigned status to work shared status at any time based on Township needs.
When an employee with a personal vehicle assignment is on leave or vacation the vehicle should be made
available to department employees for Township business travel.
Page 118 of 345
9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati...
The following guidelines are used to determine personal assignments and may be refined to meet the needs of the
department:
• Employee must need to use the vehicle for official Township business 5 -7 days per work week; or
• Vehicle requires special equipment not installable or transportable in a personal vehicle or making a
Township vehicle unsuitable for general use (e.g., radios, sirens, lights, equipment storage)
Work Shared Vehicles/Equipment
Work shared vehicles /equipment are Township vehicles /equipment that are assigned among a group of
Township employees usually within a single department.
A work shared vehicle may not be used for personal travel such as commuting.
Pool Vehicles
Pool vehicles are made available to all employees without 'I!I Ord to department,
I illl..
Departments with vehicles assigned to their staff mus 9'l! g Ile every attempt to utilize vehicles within their own
departments vehicle complement prior to signing out I'll I� ' vehicle.
�� II I I rI I, VIII Iii�i l 1711;.
If the employee needs to take a pool veh cl III me overnight o CC l t1 l �Cend for an approved Township work
commitment when the Township office �s ri I� for business, ��I be signed out on the calendar located in
lY�ilj 11 11 l' @III,I;1 "'!lil .
the Administration Office. ulilluaVVlh,l.�,.. 'Iillluu4llrl.
• I d - III P Pi
If a driver detects a problem with the vehicle or '''lir,
gehic t 'u 1. eed of" ! prance, the driver must report the
problem to their immediate I, " "1j'IHi!i!Id yll!',!rl,
I
h�li4'
Due to the composition an"I le of the a�t nship flee need!
to 4liately accommodate all departments,
I I ! 'lll it
there are limits to the length "'t1 rule ule a drij Imay have'�1 '�ol vehicle in their possession. Generally, a driver may
+'I II i II Iq I
reserve a pool vehicle for no lolL;thar ddI ! i idy dependll Nn availability.
t
Vill 41!Ijll'IilI��III��I�II JII��I,I'!II'Iiiullil�III1�1 llllpl
Privately Owne'ii 1/ehicPes Used In Townssi' ',qg; usiness d yl,p,lp�yl,!, it
'I II I �II�I'711 I +IdI p l h� ll;ll'iU'
Privately owned vehicles may be'used "' . Township business, but drivers are encouraged to use
Township whenever feas: pp or privately owned vehicle use must be granted by the
employee's direct supervisor and shal(IOnly be g4i ted upon evidence that the employee carries vehicle liability
insurance (bodily injt t, aad property dnmage) as required by law.
It is incumbent upon Township employes using a personal vehicle on corporation business to familiarize
themselves with personal hai'M. -y - `fAnce requirements, which are considered adequate within their
geographic area. Generally, this O•an''be determined through consultation with their insurance representatives.
It is recommended that employees using their personal vehicle do a daily pre -trip inspection.
Under no circumstances will the Township's corporate insurance policy provide coverage to pay for damage to the
employee's vehicle (automobile physical damage coverage). Employees must provide their own protection. All
mechanical, glass, tire, etc., repairs /service required on an employee's personal vehicle are always the
responsibility of the employee and under no circumstances will the Township pay for or reimburse the employee
for these expenses. Employees must understand that the per kilometre mileage reimbursement is meant to
reimburse employees for all expenses connected with the fixed and running expense of their vehicle — e.g. oil, gas,
maintenance, insurance premium, insurance deductible, storage.
If an employee desires to use a Township vehicle and one is not available the driver will receive reimbursement
Page 119 of 345
9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati...
from the Township for mileage used for official Township business. When drivers use their private vehicle for
Township business, a Statement of Mileage must be submitted. The reimbursement rates and rules for use of an
employee's personal vehicle are determined by Council on a regular basis.
Disabled employees requesting to drive their own specially equipped vehicles must be authorized by the respective
department's director and Human Resources for a period of one year or less. Employees who are permanently
disabled need to obtain a medical statement only once during their career with the Township stating that they are
permanently disabled. However, the Township reserves the right to review the status of the determination.
Taking Corporate Vehicles Home
No employees shall be permitted to take a corporate vehicle home. Un,4 r;;,exceptional circumstances where the
Chief Administrative Officer (CAO) deems a position to meet the criteria below, the CAO may authorize the use
of Township vehicle for on call purposes.
Employees whose job position is that require "'I"itendanUlfter normal working hours in order to
ensure service levels appropriate to the de "' ent are maintatned; or
Employees who as part of their normao a!tional and supervt;q roles, are required to respond
after normal working hours to situatiAN' I or the purpose of protectiri t, e Township against
liability; or
Employees who are required to be on call i �,�nd ' hnnot perFornn''titeir job duties without
the assignment of a corpora caned vehtcle.'�yilj!
Attached is a list of positions that have beeni'U&he CAO
In the above circumstances, em ��es
following conditions:
• The vehicle be drive
• The vehicle shRj! R used
the,etnplgyee s
• , The; ��'e>ucle shall nol l'��!'��I��
Canada Reven'e Agency Taxable Bdnefit F
With the exception Urnergency R6
their place of residence `}; subject to
An employee who travels dire etl
installation of a meter or othero;
to return home from that point -
Agency.
Employee Education
take
cuy
to re
these criteria.
shall comply with the
public needs situations within the scope of
h 14 i
Fr pure ,,&i and
at a i, or •transportation of any persons other than Township
ors wor iti 4.y,,e Township accompanying the eligible employee.
• 4; IO�igPi.•
,hidlft — employees required to take a Township vehicle to and from
benefit rules under the Canada Revenue Agency (CRA).
, thome to a point of call (such as attending a road side complaint,
other than the place of business to which the employee regularly reports, or
considered personal mileage by the Township or by the Canada Revenue
All new employees that may utilize corporate vehicles /equipment shall be made aware of the policy through the
employee orientation process.
Supervisors shall ensure that a copy of the policy is readily accessible in the workplace, and shall ensure that all
employees under their direction are aware of and comply with the policy.
Page 120 of 345
9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati...
Tow )f
Proud Heritage, Exciting Future
Policy
Department/Section
Policy #
Corporate Fleet Management
POL- DEPT - NUMBER
Subject
Enacted by Council:
Township Vehicle Purchasing and Vehicle Standards
Meeting Date
Motion #
C
PURPOSE
To ensure the purchase of vehicles is consistent
corporate vehicle assets. a Itili
rP 11,; !l� 6)
All vehicles and equipt�
that is primarily assigndd
showing the department,
and to ensure kltejmost effective use of
chassis is manufacturer's white with
will be red with approved vehicle decals.
i with °a number and Township approved decal. Vehicles /equipment
rent, such as Transportation Services, will be identified with lettering
and the vehicle identification number (i.e. Transportation 03 -211).
Purchase of new equipment/vehicles will be in accordance with the current Township Purchasing and Tendering
Procedures By -law and will be completed by the Transportation and Environmental Services Department with the
exception of specialized Fire & Emergency Services equipment.
Vehicle Needs Review
Each Department Head shall review the use of Township vehicles within their department at least annually to
determine whether usage criteria are being met. Reports must be submitted by departments wishing to
replace/increase their vehicle complement during budget preparation each year and include a detailed description
of the utilization of each vehicle and justification of need.
Page 121 of 345
9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati...
Failure to submit the annual review justifications may result in a delay in the purchase of new vehicles until a
review of the usage of all Township vehicles is complete and all departments have responded. Non - reporting
departments may also be subject to loss of vehicles as determined by the CAO.
Personally assigned and work shared assignments must be evaluated annually for the following:
• Minimum utilization for personally assigned vehicles is based on 25,000 km of annual official Township
business use and 20,000 kms of annual official Township business use for work shared vehicles
• Overall availability of vehicles in the fleet.
• Changes in the scope of work that may require a change in the vehicle type needed to accomplish the work
objectives.
• Continued need for special purpose vehicles.
• Reimbursement to the Township for personal use of personally.,,,_ :''!14 ned vehicles.
Department Heads will evaluate which vehicles are eli
once per year. Mid -year requests may be made only i
only occur based on the approval of Council. .'41i
Employee Education
All new employees that may utilize
employee orientation process.
Supervisors shall ensure that a copy of the p
employees under their direction are aware of
Vehicle replacement occurs
purchases of new vehicles may
made aware 011 he policy through the
workplace, and shall ensure that all
Page 122 of 345
9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati...
Policy
Department/Section
Corporate Fleet Management
Policy #
POLT- NUMBER
Subject
List of Staff Positions Meeting Criteria for
On -Call Vehicle Privileges,
enacted by Council:
4,P ""*0ting Date
#
The following positions within the corpor o
Policy No. xxx-xx-xx and have been approved
vehicle home for on -call purposes.,
Fire Chief
Deputy Fire Chief
Director of Transpo:
Manager of Transpc
Foreman of Transp(
Foreman of Enviroijq
Environmental S
Supervisor of Parks
Cb
I-
ria outlined in
take a corporate
On -Call Schedule)
Page 123 of 345
9u) - Report No. RC 2010 -16, Shawn Binns, Director of Recreation a...
Town f
REPORT
Proud Heritage, Exciting Future
Report No.
RC2010 -16
To:
Council
Prepared By:
Sandie Spattz
Meeting Date:
July 14, 2010
Subject:
Oro - Medonte Community
Arena Ice Users Survey
Motion #
Roll #:
R.M.S. File #:
RECOMMENDATION(S): Requires Action For Information Only
It is recommended that:
1. Report No. RC2010 -16 be received and adopted.
BACKGROUND:
The following report provides information resulting from the survey completed by the
regular ice users at the end of the 2009/2010 ice season.
ANALYSIS:
The Township of Oro - Medonte has approximately 40 regular ice user groups that have
yearly permits and play on a weekly basis at the Guthrie Community Arena.
Appendix # 1 provides the survey and the questions that were asked
Appendix # 2 provides the summary of the results of this survey, including
suggestions from the ice users on areas of improvement
To ensure Customer Service Excellence, a thank you letter and survey was distributed
to the regular ice users in April 2010. The results of the completed surveys have been
summarized (Appendix # 2) and they will be utilized to improve the areas of weaker
ratings for the upcoming ice season. The response rate for the surrey was 30 %. The
results of this survey offered us an opportunity to examine and address specific areas
that scored lower, such as the concession stand, dressing rooms and facility condition
aesthetics. The majority of the ratings in this survey were over 80% (met or above
expectations) with most of the lower ratings (satisfactory or fair) in respect to the facility
itself and the lack of availability of ice time. The overall rating for the facility was
73.82% (met or above expectations). The average response for Customer Service for
the customer service was 84.29% (met or above expectations) confirming that we are
providing Customer Service Excellence to our customers of Oro - Medonte and area.
Recreation and Community Services July 14, 2010
Report No. RC2010 -16 Page 1 of 2
Page 124 of 345
9u) - Report No. RC 2010 -16, Shawn Binns, Director of Recreation a...
The addition of credit card availability in the fall of 2009 has only been utilized
occasionally by our regular users, due to the large permit values and maximum financial
limits. It has greatly enhanced the convenience and customer service for the one time
users.
Service Excellence is a very high priority for both Council and Township Staff. The
Recreation & Community Services staff continues to work diligently in ensuring that this
level is met, and will continue to ensure that these service levels are maintained or
surpassed, while monitoring and adapting to changing customer expectations.
ATTACHMENTS:
1. Survey submitted to all regular ice users groups
2. Summary of the survey results
CONCLUSION:
The results of this survey demonstrate the work of Recreation and Community Services
Team in "Living the Customer Service Visions and Values ". The results show a high
level of customer satisfaction and the results of the survey will be used for
improvements in 2010/2011 ice season.
Respectfully submitted:
C./
99�
Sandie Spattz
Recreation and Community Services Assistant
Q�
Shawn Binns
Director, Recreation and
Community Services
SMT Approval / Comments: I C.A.O. Approval / Comments:
Recreation and Community Services July 14, 2010
Report No. RC2010 -16 Page 2 of 2
Page 125 of 345
9u) - Report No. RC 2010 -16, Shawn Binns, Director of Recreation a...
TOWNSHIP OF ORO- MEDONTE
RECREATION AND COMMUNITY SERVICES
FACILITY EVALUATION FORM
148 Line 7 South, Box 100 Oro ON LOL 2X0
ss pattz@ o ro -medo nte.ca
We value your opinion
In a continuing effort to serve the community and to ensure quality programs, facilities & services, we ask that you take
a moment to give us your input.
Facility Date
Please circle the answer that is most applicable.
How did you learn about the Facility?
a) Friends b) Viewed Arena from Highway 11 c) Previously Used d) Other Township
Referral
e) Recreation & Community Services Brochure f) Other
If other please indicate
Grading Guideline
5. Exceeded expectations 4. Met or above expectations 3. Satisfactory
2. l=air
1. Unacceptable
Customer Service Highest
Lowest
Questions were answered appropriately 5 4 3
2
1
Referral to the appropriate staff 5 4 3
2
1
Clear information and correspondence provided 5 4 3
2
1
Ease of booking and payment of permits 5 4 3
2
1
Prompt response to inquiries 5 4 3
2.
1
Friendly and courteous service 5 4 3
2
1
Concerns were addressed 5 4 3
2
1
Comments:
Staff Highest
Lowest
Knowledgeable 5 4 3
2
1
Motivated 5 4 3
2
1
organized 5 4 3
2
1
Polite and Friendly 5 4 3
2
1
Page 126 of 345
9u) - Report No. RC 2010 -16, Shawn Binns, Director of Recreation a...
Helpful and Informative
Comments:
5
4
3
2
1
Facility
Location
Condition
Cleanliness
Equipment /Nets
Dressing Rooms
Seating and spectator areas
Concession stand
Aesthetics
Parking availability
Facility Fees
Availability of Ice Time
Comments:
Highest
5
5
5
5
5
5
5
5
5
5
5
4
4
4
4
4
4
4
4
4
4
4
3
3
3
3
3
3
3
3
3
3
3
2
2
2
2
2
2
2
2
2
2
2
Lowest
1
1
1
1
1
1
1
1
1
1
1
Overall Rating of the Facility
Comments:
5
4
3
2
1
Overall Rating of the Customer Service
Comments:
5
4
3
2
1
How can we improve the facility and /or service?
Page 127 of 345
9u) - Report No. RC 2010 -16, Shawn Binns, Director of Recreation a...
Results of Regular Ice Users Survey
Percentage of Surveys Returned was 30%
SA71SFgCTQRY %Met .
CUSTOMER SERVICE
Average; Rating ;
Met oX Exceeded„
or Exceeded" `
Questions were answered appropriately
4.11
100
89
Referral to the appropriate staff
4
100
78
Clear information and correspondence provided
4
100
78
Ease of booking and payment of permits
4.22
100
89
Prompt response to inquiries
4.22
100
89
Friendly and courteous service
4.44
100
89
Concerns were addressed
3.78
89
78
To ?q� IVledlalX�o�^ �us�ctl`►�r �erX +ce �
` ' 4 ��
�9z &�43 Y
Sdr'9
SAT.I.SFACTORY "- %M",
STAFF.
Average Rating.;
Mel or Exceeded
or exceeded ";:
Knowledgeable
4.33
100
89
Motivated
4
100
89
Organized
4
100
89
Polite and Friendly
4.22
100
78
Helpful and informative
3.78
100
88
Tota! AReaFan f it St�rff
p7dQ
86 6
% SA,7ISFACT,�RY % IVlet
FACILITY
Auetage Rating;
Met or Exceeded '
; or exceeded '"
Location
3.78
100
76
Condition
3.34
89
67
Cleanliness
3.89
100
78
Equipment /Nets
4
100
80
Dressing Rooms
3.56
89
71
Seating and spectator areas
4
100
80
Concession stand
3.2
83
64
Aesthetics
3.43
86
69
Parking availability
4.22
100
84
Facility Fees
3.78
89
76
Availability of Ice Time
3.34
78
67
ImproverneatSu¢eest�ons
Put tape deck in a heated room so moisture does not have an adverse affect on unit
Have users sign before & after using sound system
Update washrooms & change rooms
More pressure at drinking fountain
Attend to the showers
More ice / another arena
Repair leaking showers and not enough hot water at times
Speed up the zambonie a little
Your doing just fine!
Page 128 of 345
9v) - Report No. RC 2010 -17, Shawn Binns, Director of Recreation a...
REPORT
0 T
;���O;rovtte�
ownship of
Proud Heritage, Exciting Future
Report No.
RC2010 -17
To: Council
Prepared By:
Shawn Binns
Meeting Date:
July 14, 2010
Subject: Heritage Days and
Antique Tractor Rally
Motion #
Roll #:
R.M.S. File #:
RECOMMENDATION(S): Requires Action I X I For information Onlyn
It is recommended: —
1. That report RC 2010 -17 be received and adopted
2. That the Oro - Medonte Agricultural Society be permitted to use the Oro - Medonte Rail
Trail and roads identified on Saturday August 7, 2010 for the Antique Tractor Rally
upon receipt of certificate of insurance
3. That the Oro - Medonte Agricultural Society be permitted to use two Township half ton
truck to be driven only by off -duty Oro - Medonte staff
4. That the Oro - Medonte Agricultural Society be notified of Council's decision
BACKGROUND:
The Oro - Medonte Agricultural Society is organizing the third annual antique tractor rally
as part of the "Heritage Days Event ". The organizing committee has requested Councils
authorization to use the Oro - Medonte Rail Trail from Line 9 to Line 11 and specific
Township Roads. The route is outlined on "Attachment 1 ".
The group is also requesting the use of two Township of Oro - Medonte half ton trucks to
remove and replace the Rail trail bollards during the rally. The trucks will be driven by
off duty Oro - Medonte employees.
ANALYSIS:
The Heritage Days is an event which helps preserve the strong agricultural and
historical roots in the Township. In 2009 the Antique Tractor Rally had over 50
participants registered for the event. The organizing group is exercising due diligence in
risk management by:
• Having an Ontario Provincial Police Escort
• Participants Signing a Waiver
• The event will be insured by the Oro Fair Board and the Township will be named
as additional insured for the event
• The Rail Trail Bollards will be removed and reinstated by off duty Township
public works staff volunteering for the event
Recreatlon and Community Services July 14 , 2010
Report No. RC2010 -17 Page 1 of 2
Page 129 of 345
9v) - Report No. RC 2010 -17, Shawn Binns, Director of Recreation a...
FINANCIAL:
N/A
I POLICIES /LEGISLATION: I
By -Law 2009 -25 — By -Law to establish regulations with respect to Municipal Parkland
CONSULTATIONS:
• Director, Transportation and Environmental Services
• Manager, Health and Safety and Employee Relations
ATTACHMENTS:
1. Oro - Agricultural Society Request
CONCLUSION:
The Antique Tractor Rally is part of the annual Heritage Days Event and draws
significant community involvement and participation. The organizing group has taken
reasonable precautions to ensure due diligence that the event will be run safely and that
the Township will be provided with liability coverage. It is recommended that Council
authorize the use of Rail Trail and specified roads to permit this annual event to occur
once again in 2010.
Respectfully submitted:
Shawn Binns
Director, Recreation and Community Services
C.A.O. Comments:
C.A.O. Approval: - Date: °6 b1 2otia
Recreation and Community Services July 14, 2010
Report No. RC2010 -17 Page 2 of 2
Page 130 of 345
9v) - Report No. RC 2010 -17, Shawn Binns, Director of Recreation a...
Binns, Shawn
From: Donald campbell
Sent: Wednesday, April 21, 2010 10:55 AM
To: Binns, Shawn; Ball, Jerry
Subject: Heritage Day
Follow Up Flag: Follow up
Flag Status: Flagged
Shawn/Jerry
This is a note for info and request both
Heritage Day on Aug 7th 2010 has requested the use of the railtrail from the 11th to the 9th that day between 10
AM and 1 PM
Also they would like the use of 2 pickups to lead and follow on the tractor rally as per other years
Hoping this meets with your approval
We would get Twp employees within the group to drive the vechicles
Don Campbell
Page 131 of 345
9v) - Report No. RC 2010 -17, Shawn Binns, Director of Recreation a...
113
Binns, Shawn
From: Donald campbell
Sent: Monday, June 28, 2010 11:58 AM
To: Binns, Shawn
Subject: Heritage Day Tractor Route
Shawn
Forgot to mention - -Route for Heritage Day still undecided
First portion set
Leave Fairgrounds go left on 15/16 sideroad to 11th line- -right on 11th to railtrail- -right on Railtrail to the 9th- -
left on 9th to Lakeshore- -right on Lakeshore to 7th
2nd portion undecided yet
1] return on 7th to Fairgrounds
2]left off 7th on lakeshore west to 5th -right on 5th to 15116 sideroad - -right to Fairgrounds
3] left off 7th on lakeshore to Shelswell - -go through Harbourwood- -return to 7th - -left on 7th to Fairgrounds
Timing biggest factor
Lunch is at "Luckys" off railtrail at 9th- same as last year
Rally starting at 10 AM sharp
DON
Page 132 of 345
9w) - Report No. RC 2010 -18, Shawn Binns, Director of Recreation a...
REPORT
Township
go ff_GV&"Ze"1
Proud Heritage, Exciting Future
Report No.
RC2010 -18
To: Council
Prepared By:
Shawn Binns
Meeting Date:
July 14, 2010
Subject: Line 4 Park Update
Motion #
Roll #:
R.M.S. File #:
RECOMMENDATION(S): Requires Action For Information Only
It is recommended:
1. That report RC 2010 -18 be received and adopted
2. That the additional capital expenditures of $34,364 be approved and funded through
the Development Charges and Recreation Reserve Funds
3. That the Township bridge the financing of $43, 028 to be reimbursed by the
Horseshoe Valley Property Owners Association through donations /approved in kind
donations
4. That Motion C1 0051 2 -1 0 be amended by striking #5
5. That the Horseshoe Valley Property Owners Association be notified of Council's
decision.
BACKGROUND:
As part of the 2010 Budget, Council approved capital funding in the amount of $240,000
(based on a 50/50 cost share) to complete the development of a Double Tennis Court,
Playing Field, Landscaping and Possible Roof over the Multi- Purpose pad at the Line 4
Park. At the Council meeting of May 12, 2010 Council received memorandum
correspondence (Attachment 1) providing an update on the development of the Line 4
Park and passed:
Motion No. C100512-10
Moved by Crawford, Seconded by Evans
Whereas it has been the Township of Oro - Medonte practice to develop neighbourhood
parks on a 50/50 cost share basis with the community;
And Whereas staff deems it desirable to proceed with the Line 4 Park Development in
an expedient and timely manner;
Recreation and Community Services July 14, 2010
Report No. RC2010 -18 Page 1 of 4
Page 133 of 345
9w) - Report No. RC 2010 -18, Shawn Binns, Director of Recreation a...
Now therefore be it resolved
1. That the memorandum correspondence dated May 12, 2010 from Shawn Binns,
Director of Recreation and Community Services, re: Line 4 Park Development be
received and adopted.
2. That the Director of Recreation and Community Services be authorized to
proceed accordingly as outlined in the memorandum correspondence dated May
12, 2010.
3. That the expenditures for the Line 4 Park Development not exceed the $120,000
Township capital budget allocation.
4. That the requirements of By -Law No. 2004 -112, "Being a By -law to establish
Purchasing and Tendering Procedures for The Corporation of the Township of
Oro - Medonte" be waived.
5. And Further That the appropriate by -law and letter of understanding be brought
forward for Council's consideration.
ANALYSIS:
Over the past 4 years the following park development has occurred at the Line 4 Park
enabled by successful partnership with the Horseshoe Valley Property Owners
Association (HVPOA):
2006 Development of the Lohuaru Trail — Township funded
2007 Development of parking area —Township funded
2007 Temporary outdoor rink- HVPOA funded
2008 Development of Green Gym — 50/50 cost share partnership
2008 Clearing of additional land and installation of waterline — HVPOA funded
2009 Site development, lot clearing, parking lot development and installation of
waterline to accommodate permanent multi - purpose pad — Township Funded
2009 Development of multi - purpose sports pad — HVPOA funded
Further to the receipt of the memorandum dated May 12, 2010. Staff has been working
to finalize the park development plan, associated budget and funding arrangements with
the HVPOA and propose the following for Councils consideration:
Park Development Plan
The attached conceptual design (Attachment 2) provides an outline of the park
development. While the initial plan included the development of a roof over the multi-
purpose pad, the costs to construct the roof exceeded what would have been possible
within the budget with estimated costs exceeding $200,000.
To maximize the use of the Multi- Purpose Pad as an outdoor rink outdoor court lighting
has been in included in the plan.
Additionally there has been a need identified within the community to include "natural"
play features for children which has also been incorporated into the plan.
Recreation and Community Services July 14, 2010
Report No. RC2010 -18 Page 2 of 4
Page 134 of 345
9w) - Report No. RC 2010 -18, Shawn Binns, Director of Recreation a...
Anticipated Budget
The estimated project budget is provided as (Attachment #3)
Proposed Funding Arrangements
The parkland development policy states that community initiated parkland development
projects are funded on a 50/50 cost share basis. This has been the foundation of the
partnership to date.
The parkland plan involves the construction of Tennis Courts which currently are not
provided by the Municipality. As this facility is a recommendation emanating from the
Strategic Facility Plan and will be a Township facility it is recommended that these costs
be borne by the Municipality. A local tennis club has been established and will be
assisting with the fundraising efforts of the HVPOA. The club will also assist with future
maintenance costs associated with the park.
Through discussions with the HVPOA the recommended funding breakdown would be
as follows:
Municipal Contribution $154,364
HVPOA through donations and approved in kind contributions $ 63,028
Total Budget $217,392
Motion C100512 -10 required a by -law and letter of understanding to be brought forward
to outline funding arrangements and the partnership. It is recommended that Motion
C100512 -10 be amended to strike #5 from the motion and that Council accept the
proposed agreement with the HVPOA in good faith.
The HVPOA has currently raised $20,000 and have many fundraising initiatives planned
over the coming months. The HVPOA believe the proposed fundraising target of
$63,028 is achievable in 2010.
To ensure the development is completed expediently it is recommended that the
Township advance the funding of $43, 028 ($63,208 HVPOA commitment — $20,000
raised to date) to be reimbursed by the HVPOA through donations/ approved in kind
contributions.
While the proposal has been approved in principle by the HVPOA park committee it
would need to be approved by the HVPOA board at their August meeting. In the interim
it is recommended that the development of the park continue as planned to ensure the
timely completion of the park.
In consultation with the Director of Finance/Treasurer it is recommended that the
additional expenses of $34,364 be financed equally between the development charges
reserve fund and the recreation reserves.
I FINANCIAL: I
Additional capital expenditure of $34, 364
Recreation and Community Services July 14, 2010
Report No. RC2010 -18 Page 3 of 4
Page 135 of 345
9w) - Report No. RC 2010 -18, Shawn Binns, Director of Recreation a...
POLICIES /LEGISLATION:
• Parkland Development Policy
• Strategic Facility Plan
CONSULTATIONS:
• Director, Finance/Treasurer
• Horseshoe Valley Property Owners Association
ATTACHMENTS:
1) Memorandum dated May 12"', 2010 — Line 4 Park Update
2) Conceptual Design
3) Estimated Budget
CONCLUSION:
The proposed development and partnership agreement will enable the development of
both local and township recreational facilities at the Line 4 Park through a continued
partnership with Horseshoe Valley Property Owners Association aligning with the
recommendations of the Strategic Facility Plan.
Respectfully submitted:
Shawn Binns
Director, Recreation and Community Services
C.A.O. Comments:
C.A.O. Approval: Date:
Recreation and Community Services July 14, 2010
Report No. RC2010 -18 Page 4 of 4
Page 136 of 345
9w) - Report No. RC 2010 -18, Shawn Binns, Director of Recreation a...
MEMORANDUM
To: Council
Township of�
r
Proud Heritage, Exciting Future
cc:
From: Shawn Binns R.M. File #:
Date: May 12, 2010 Roll #:
Subject: Line 4 Park Development
As part of the 2010 Budget, Council approved capital funding in the amount of $240,000 (based on a 50/50 cost share) to
complete the development of a Double Tennis Court, Playing Field, Landscaping and Possible Roof over the Multi -
Purpose pad at the Line 4 Park.
To ensure expediency of the development, site work including clearing and grubbing have taken place over the winter and
early spring. As the parkland is at the entrance to the community it is imperative that work is completed in a timely fashion
to minimize community impact.
The Horseshoe Valley Property Owners Association ( HVPOA) has currently raised $15,000 towards the project and is in
the process of implementing a number of fundraising initiatives to raise the 50% of the project costs within the budget
allocation.
The next phase of the development is the construction of the tennis courts and grading. The estimated expense for
completion of this phase is approximately $110,000. It is Councils policy that the 50% cost share funding be achieved
prior to development. In this case it is recommended that Council consider the authorization of the construction of this
phase advancing the Township funding in the amount not to exceed the $120,000 capital funding allocated in the budget
to expedite the parkland development while permitting the HVPOA to continue to raise their share of the capital funding. It
would also be recommended that a letter of understanding be developed between the Township and the HVPOA to
articulate the funding relationship which would require the HVPOA to raise 50% of the Townships advanced contribution.
As this is a community based initiative with many commitments and donations from local businesses flexibility in the
purchasing by -law is required to maximize the available budget through negotiations with possible donors. It is also
recommended that Council waive the provisions of the purchasing by -law to authorize the Director of Recreation and
Community Services and the parkland committee to negotiate prices for the development of the parkland.
The proposed recommended strategy will expedite the development of the Line 4 Park, maximize limited budget funding,
and continue a successful partnership with the Horseshoe Valley Property Owners Association.
Resp et#ully,
Shawn Binns
Director, Recreation and Community Services
Page 137 of 345
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9w) - Report No. RC 2010 -18, Shawn Binns, Director of Recreation a...
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Page 139 of 345
10a) - Mayor H.S. Hughes, report dated June 9, 2010 from Human...
COUNTY OF SIMCOE
ITEM FOR: HUMAN SERVICES COMMITTEE
SECTION: Children and Community Services
ITEM NO. HS 10 -106
MEETING DATE: June 9, 2010
SUBJECT: Food Procurement
RECOMMENDATION:
THAT Item HS 10 -106, outlining information with regard to food procurement at the County of
Simcoe be received for information.
BACKGROUND:
Further to Item HS 09 -101, staff is pleased to provide information on one of the four major work
focus areas for the Food Partners Alliance, being the goal to develop and introduce
municipal/institutional food procurement policies. To follow is a summary of food procurement
practices at the County of Simcoe, plans to increase awareness of opportunities to procure local
food, and plans to assist local food producers make connections with the County's major food
supplier.
Since the fall of 2009, staff has met internally several times to discuss the topic of food
procurement. With respect to "food ", the definition includes fresh and frozen meats, poultry,
seafood, dairy, fresh fruits and vegetables, beverages, other frozen, dry and canned foods, as well
as food made from a combination of the these ingredients and/or provided by catering or banquet
service providers. With respect to local food, "local" is being defined as food that is grown in the
County of Simcoe and other regions in Ontario.
Information has been gathered on the overall quantity of food that the County of Simcoe procures
and from what sources, opportunities to increase the amount of local food within that total amount,
and any associated costs of doing so. The desire of all to procure local food where possible from
reliable sources of supply in season, while ensuring that all safety and quality requirements are met,
combined with achieving best total acquisition value for the County, has been clearly agreed upon.
The County procures food directly or indirectly through the following avenues and in the following
estimated dollar amounts:
Page 140 of 345
10a) - Mayor H.S. Hughes, report dated June 9, 2010 from Human...
June 8, 2010 Human Services Committee HS 10 -106 Page 2
Food Procurement Avenues
Estimated Annual
Main Source
Expenditure
Within Catering Services for
Special On Site Events e.g.
Staff Appreciation Picnic,
$25,000 to $30,000
Springwater Cafe and
Museum Events, or for
Catering
Internal Operational Meetings,
e.g. Council and Committee
Meetings, Training
Within Banquet Services for
Variety of Service
Off Site Meetings and Special
$10,000 to $20,000
Providers in the County
Events e.g. Staff Recognition
of Simcoe
Awards Dinner
Supply Kitchen Facilities in
$3 million
Sysco Food Systems
Long Term Care Homes
Catering for On Site Internal Operational Meetings and Special Events
In February 2010, staff approached the new tenants in the Administration Centre's cafe space
who are providing the majority of catering for operational meetings within the Centre as well as
to the Museum for special events. Springwater Cafd and Catering advised that they were already
utilizing many local foods within their operation i.e. where best value is achieved for their
business and where pricing to their customers is not increased by doing so. Springwater Cafd
and Catering was provided with the promotional material for Simcoe County Farm Fresh, they
have made contact with several sources of supply within that association, and they will continue
to procure local food where best value for their business is achieved. On request, Springwater
will specifically use food from Simcoe County Farm Fresh members in the preparation of
catering orders, and where costs are higher, they will simply pass that cost along to the
customer. That being said generally speaking, local food (food grown in Ontario) already
comprises a significant part of Springwater's menu on a day to day basis, year round — already
providing the County with best acquisition value with regard to local food. Staff have suggested
that Springwater Cafd and Catering communicate their use of local food to their customers via
their menu and catering order forms, and on request they will provide the details of local food
used (e.g. Egg Salad made with eggs supplied by Edward's Farm in Innisfil) to the co- ordinator
of the event for communication to the attendees of the meeting or event.
Banquet Services for Off Site Meetings and Special Events
County staff who source quotes for or arrange offsite meetings and special events have in the
past year sought out providers who promote the fact that they utilize local food. Staff has also
made specific requests to vendors that local food be utilized when preparing quotations for
special events, and staff have asked that those local food details be communicated to the
Page 141 of 345
10a) - Mayor H.S. Hughes, report dated June 9, 2010 from Human...
June 8, 2010 Human Services Committee HS 10 -106 Page 3
attendees of the event to promote awareness of local food procurement. Procurement staff will
seek out and communicate banquet service providers that utilize Simcoe County local food
wherever possible, and food grown in Ontario, and ensure that all options are presented to the
manager making the procurement decision, so it can be determined which option provides best
total acquisition value to the County.
Food Supplied to Long Term Care Facilities
As noted above, the largest area of food procurement for the County is that which serves our
four Long Term Care Facilities and their residents. It is recognized that the level of risk
associated with the food supply to this population is high and that quality, safety and reliability
of supply is paramount, balanced with achieving best total acquisition value for the County of
Simcoe.
Through a competitive process, the contract to provide the County with Long Term Care
operational supplies was awarded to Complete Purchasing Services whose main food service
provider is Sysco. Sysco is the largest food services company in North America with 400,000
customers, 51,000 employees, 180 locations in North America including 19 in Canada, and sales
of over $37 billion in 2008. Schedule 1 attached provides more details with regard to Sysco
Foods.
The County of Simcoe deals with Sysco Central Ontario who, operating from their distribution
facility in Peterborough, Ontario, distributes over 10,000 food service products, with daily
deliveries on average of 1000 per day. County procurement staff attended the Peterborough
facility of Sysco in April, 2010, toured the operation and met with their president to discuss the
amount of local food we currently procure within our contract, potential opportunities to
increase the amount, and ways to connect County food producers with Sysco.
Sysco staff was proud to explain the many layers of their complex quality systems, as well as
their substantial efforts to lessen the company's effect on the environment, reduce waste, save
energy, and encourage the procurement of local food within their own supply chain.
Sysco, a major provider of foods to many unique restaurants and large restaurant chains has
developed a local food initiative specifically for their customers who desire local food for their
restaurant menus. Sysco has also developed a programme entitled "Good Agricultural Practices"
(GAP), that all of their suppliers are required to comply with if they wish to supply Sysco with
their products. The GAP programme encompasses food safety and sanitation, water analysis,
fertilizer use and land use. They also require their suppliers to abide by the Sysco Supplier
Code of Conduct, addressing ethics and work practices.
Sysco has expressed enthusiasm with regard to communicating the business opportunities with
Sysco to the Simcoe County Farm Fresh Association and related local food suppliers within the
County of Simcoe and the Province of Ontario. County staff is hoping to facilitate a meeting
between the groups in upcoming months.
Page 142 of 345
10a) - Mayor H.S. Hughes, report dated June 9, 2010 from Human...
June 8, 2010 Human Services Committee HS 10 -106 Page 4
Procurement Policy Implications
Staff revise the Procurement Policy every two years to ensure it remains relevant and reflects
industry and legislative standards, internal County processes and systems, and the procurement
philosophies, key goals and related principles that our stakeholders value. For example, in
2008, the six Key Goals of the policy were updated to include a seventh, being Consideration
for the Environment.
Staff is proposing the addition of language similar to the following, to the list of "Related
Principles ", when the updated Procurement Policy is brought forward in the fall of 2010 for
Council approval:
• To increase awareness of local food procurement opportunities (local being defined as grown
in the County of Simcoe or the province of Ontario) and to encourage the procurement of
local food where best total acquisition value will be obtained by the County.
The Agreement on Internal Trade (AIT, Federal) and the Discriminatory Business Practices Act
(DBPA, Provincial) prohibit considering the geographical location of a vendor as a factor in a
competitive bid award evaluation (also known as favouring local suppliers), unless there is a
direct connection between the physical location of the supplier and the successful delivery of the
goods or service (e.g. the contract for performing emergency HVAC service must include the
ability to respond within an hour if needed, and therefore being geographically close is a
requirement). When it comes to procuring food, the preference for maximum freshness (shortest
travel time from source) is a completely valid consideration in obtaining best total acquisition
value for the County. As such, staff is confident that choosing a geographically closer supplier
for certain foods is not in contravention of the spirit of the AIT or the requirements of the
Discriminatory Business Practices Act.
Communications with the Food Partners Alliance
On April 21, 2010 staff met with Gary Machan of the Food Partners Alliance to review the
information gathered to date and our plans for next steps. The County's current avenues for
food procurement were reviewed and it was agreed that the definition of local food should
encompass food grown within the Province of Ontario. Mr. Machan was pleased with the efforts
being made by the County to procure local food, he was in agreement that a philosophical
statement within the procurement policy would be a very positive action to take demonstrating
the County's support for local food procurement, and he agreed that a meeting between Sysco
and the local food suppliers would be very helpful in facilitating their access to larger markets.
Staff will report back on these activities as they develop.
Communications with other Public Agencies within the County
County procurement staff regularly attend the Georgian Bay Area Public Purchasing
Cooperative (GBAPPC) meetings along with key procurement staff from other public agencies
in the County such as municipalities, hospitals, etc. Staff will bring forward the issue of food
procurement to the group at an upcoming meeting for discussion and sharing of information.
Page 143 of 345
10a) - Mayor H.S. Hughes, report dated June 9, 2010 from Human...
June 8, 2010 Human Services Committee HS 10 -106 Page 5
FINANCIAL ANALYSIS:
According to the University of Toronto, which adopted a local food procurement policy in 2006,
there is on average a 15% increase in cost for procurement of food that is grown locally. Staff
believe that the County's definition of local food being "province of Ontario wide ", as well as the
increased focus on and increased supply of local food over the last 4 years, in particular the sources
promoted by Simcoe County Farm Fresh, will result in a cost increase of less than 10% for local
food and in some cases no increase or even a savings, particularly in the summer months. Staff
believe that a decision to procure a product that is slightly higher in price than another because it
provides better quality, freshness, reliability of supply, or in other words, best total acquisition
value, supports the philosophy of our Procurement Policy which strives to ensure best value for
money for all goods and services procured. Staff will continue to procure local food where best total
acquisition value is achieved.
SCHEDULES: The following schedule is attached and forms part of this Item.
Schedule 1 Information on Sysco Foods
HS 10 -106 Sched
1. pdf
PREPARED BY: Dawn Hipwell, Director, Procurement, Fleet and Property
APPROVALS: Date
Terry Talon, General Manager, Social Services May 31, 2010
Lealand Sibbick, Deputy Treasurer May 31, 2010
Mark Aitken, Chief Administrative Officer June 1, 2010
Page 144 of 345
10b) - Mayor H.S. Hughes, correspondence dated June 16, 2010 from J...
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June 16, 2010
Township of Oro - Medonte
148 Line 7 S., P.O. Box 100,
Oro, ON LOL 2X0
Attention: Harry Hughes,
Mayor
Dear Mayor Hughes:
ONTARIO
GOOD ROAOS
ASSOCIATION
6355 KENNEDY ROAD, UNIT 2
MISSISSAUGA. ONTARIO L5T 21-5
TELEPHONE 905- 795 -2555
FAX 905-795-2660
www.ogra.org
AIN 2.1 iv
As you know, the Minimum Maintenance Standards (MMS) were created to help Ontario
municipalities manage their risk from legal action stemming from personal injury on
municipal roads. Unfortunately, claims are repeatedly brought against road authorities
for personal injury and property damage alleging inadequate maintenance of roads,
signage or failing to provide proper winter deicing, sanding and /or plowing. The MMS
have been very successful in defending against these claims. If the municipality can
show that they were following the minimum level of maintenance set out in the
regulations, plaintiffs are often discouraged from proceeding with their claims either by
their lawyers or upon presentation of proof in discovery. Further, upon making it to the
Courts, usually with a claim for catastrophic injury, the courts have been looking for the
compliance with MMS with regards to municipal liability.
Recently an application was filed with the Superior Court of Justice to have the
Minimum Maintenance Standards declared null and void. This application has been
filed by individuals who have also filed suit against a municipality for a winter related
accident. The municipality is attempting to defend the action, in part, by proving that
they were in compliance with the Minimum Maintenance Standards.
The application to have an order declaring the MMS null and void, if successful, will
have huge implications for all Ontario municipalities. Municipalities, who are exercising
due diligence and maintaining their roads in good repair, or providing excellent winter
maintenance, will no longer have a viable defence against spurious claims of liability.
With no viable defence, claims that might otherwise be thrown out.will continue onto
expensive trials and old claims could possibly be re- filed. The courts may once again
start awarding large settlements which will result in higher insurance premiums for
municipalities. For this reason the Ontario Good Roads Association is filing notice with
the court that we wish to oppose the application on behalf of our municipal members.
Page 145 of 345
10b) - Mayor H.S. Hughes, correspondence dated June 16, 2010 from J...
OGRA does not have the financial resources to defend this application and any
subsequent appeals, which potentially could go as high as the Supreme Court of
Canada. We are therefore turning to you, our members, to ask you to consider
contributing. to a "MMS Litigation Fund' ... _A small contribution to the fund will greatly
assis 'GGRA infighting this application "on behalf of ail our members.
We are suggesting that each municipality consider contributing 100 per- capita with the
maximum contribution capped at $50,000 and the minimum being $1,000. We
appreciate that municipal budgets are stretched; however a small contribution now
could save significant money in the future. Please feel free to contribute whatever you
can to the cause. Any funds not used will be refunded back to contributing
municipalities on a pro -rated basis.
Thank you for your consideration of this request. If you have any questions or concerns
please contact me.
J. W. Ti
Director
Page 146 of 345
10c) - Councillor Crawford, re: Oro Township Stone at Administratio
Page 147 of 345
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Page 147 of 345
1Oe) - Councillor Coutanche, re: Solar Panel Renewable Energy ...
Free Press
Battle over solar farms heats up as sun
power faces detractors
Posted By SARA ROSS
Posted ! day ago
Seven large solar -panel projects proposed for Severn and Oro - Medonte townships have to go through a "rigorous"
government process before seeing the light of day, says Robert Leah, director of development with Recurrent
Energy.
About 60 concerned citizens from both townships attended a public meeting in Hawkestone Tuesday evening in
hopes of learning more about the project -- including how they can fight it.
"The renewable approval process is pretty rigourous, so it's not a slam dunk that this happens," Leah said. "There are
opportunities for the folks to show this is offering irreparable harm."
Recurrent Energy, a.San Francisco -based independent power producer, was awarded the local contracts by the
Ontario Power Authority (OPA) in April.
Oro - Medonte resident Bernard Pope, who created Ontario Farmland Preservation, says his group is concerned about
farmland loss and negative environmental impacts.
"What I want is a moratorium on these solar farms," he said.
The Orillia Fish and Game Conservation Club is worried the proposed solar panel site adjacent to the Langman
Wildlife Sanctuary located at the 14th Concession of Oro - Medonte Township, will affect wildlife, said president Ted
Duncan.
Though a bird sanctuary, there are also deer on site, he said.
"A concern I had was about the movement of animals," Duncan said. "Would they all have to go around these
things ?"
Recurrent Energy must address all concerns in its proposal to the Ministry of Environment, Leah said.
"Certainly there are valid concerns, but I believe we have valid answers for all of them," he said. "I believe we can
mitigate all of these. There may be people that just aren't happy because they don't believe it should be used period. I
can't help that."
Page 148 of 345
11 a) - Highlights of Nottawasaga Valley Conservation Authority boar...
SA
NOTTAWASAGA VALLEY CONSERVATION AUTHORITY
,n HIGHLIGHTS FROM BOARD MEETING ON JUNE 11TH, 2010
UPDATE ON NVCA HEARING BOARD'S DECISION ON APPLICATION UNDER ONTARIO
REGULATION 172106 FROM LEESA TURNBULL AND CANADIAN TIRE REAL ESTATE LIMITED
NVCA staff and the applicant requested clarification on a provision in the Hearing Board's motion passed
on May 14th, 2010. The provision in question was the "termination of the proposed severence
application." Staff proposed three options to address the matter, which are:
1. Re -apply for a Boundary Adjustment with no new lots created (e.g. add floodway lands to an
adjacent existing property owned by the applicant or others); or
2. Continue with current application and convey the retained part to a public agency (e.g. Essa
Township); or
3. Revise current severance application to address the latest proposed Canadian Tire.
The NVCA Board of Directors approved a motion directing staff to facilitate the new Canadian Tire store
based on the three options listed above.
UPDATE ON MEMORANDUM OF UNDERSTANDING FOR SERVICE DELIVERY IN SEVERN SOUND
WATERSHED IN THE TOWNSHIP OF ORO- MEDONTE
Staff from all parties continue to work on the MOU. However, given the NVCA Board does not meet in
July, it is unlikely the August 31St deadline will be met. The Board indicated that if Oro - Medonte requests
an extension from the Mining and Lands Commissioner, the NVCA would be willing to support the
request.
NVCA BOARD ENDORSES PROVINCIAL REPORT ON CONSERVATION AUTHORITY ROLES AND
RESPONSIBILITIES IN PLANNING SERVICES (a.k.a. CALC REPORT)
The Board of Directors strongly endorsed the final version of the report titled "MNR's Policies and
Procedures for Conservation Authority Plan Review and Permitting Activities." The final report is posted
on the NVCA web site at
http: / /www.nvca .on.ca /OurProgramsandServices/ Planning /PlanningPolicies /index.htm.
UPDATE ON THIRD PARTY REVIEW OF NVCA PLANNING PROGRAM
Karen Wianecki, Director of Practice, Planning Solutions Inc., presented an overview of the NVCA
Planning Program Review to be conducted in July 2010. Staff, board members, partners and clients
will be involved in the review process which will focus on determining if the program as a whole is
meeting corporate objectives and supports corporate needs. The board members were given an
opportunity to provide their input and to complete a questionnaire.
Future Meetings and Events For more information contact:
Nature at Night at the Tiffin Centre — June 18 Wayne Wilson, GAO /Secretary- Treasurer
Executive Committee meeting — June 25 (705) 424 -1479, ext. 225
Trails Open at Nottawasaga Bluffs— August 15 wwilson(a)nvca.on.ca
Board of Directors & Executive meetings — August 27
Page 149 of 345
11 b) - Minutes of Barrie Public Library meetings held on March 25, &...
721"lchhag.
L (�Zt
BARRIE PUBLIC LIBRARY
MINUTES
BOARD MEETING #10 -03
THURSDAY MARCH 25, 2010 AT 7 :30PM
CONSUMERS GAS BOARD ROOM
PRESENT: C.Virgo (Chair), M. Meads, L. Strachan, V. DeCecco, R. Duhamel (Vice- Chair), J.
Heran, S. Kastner, A. Davis (Director), T. Latimer (Recorder), H. Betz (Business Officer)
ABSENT: L. McClean, A. Prince
1. Call to Order
. The meeting was called to order at 7:33pm
2. Confirmation of Agenda .
Add 10.4 Report on Strategic Plan
Add 10.5 Room Bookings
Item 8.2 moved to beginning of the agenda following campaign update
3. Conflict of Interest
None declared
4. Capital Campaign Update — Ann Andrusyszyn
Ann gave a brief update on the campaign, outlined events coming up and that the
campaign has reached approximately 90% of the goal.
Moved to Item 8.2
8.2 McLaren Art Centre Partnerships — Business Arising from Corporate Committee Meeting
The Phil Richards art collection 5 year contract has ended. Corporate Committee has
recommended the contract be signed with an amendment requested by management to the
old contract. that a piece from a wall in the Children's area be moved to the wall near the
main entrance behind the hold shelves. This move is to accommodate for new shelving
for the multilingual collection on the Children's floor. The wall behind the hold shelves
on the main floor is currently being used by the Barrie Art Club. The board requested a
report back at the April board meeting that can answer the following: Is there is another
space available for the Barrie Art Club that currently uses the wall? Is there another
option/compromise with the Phil Richards contract? Is there another space option for the
shelving in the Children's area?
Page 150 of 345
11 b) - Minutes of Barrie Public Library meetings held on March 25, &...
#10 -14 DUHAMEL - KASTNER
THAT the Barrie Public Library Board defer consideration of the Richards
Contract, agreement with the McLaren Art Centre until April Board meeting.
CARRIED
5. Minutes of Meeting
5.1 Minutes of Board Meeting #10 -02 dated Thursday February 18, 2010
#10 -13 HERAN - MEADS
THAT the Minutes of Board Meeting #10 -02 dated Thursday February 18, 2010 be
adopted. CARRIED
6. Business Arising
None
Report of the Chair
Kevin Bradley (City — Manager of Facilities) sent a report regarding Holly Centre
Expansion. He will send further information on April 5 and commends Shonna Froebel
for her work on the project.
A copy of a letter sent to Shonna Froebel, Manager Adult Information Services from a
library patron suggested the Library make a certain newspaper available.. Shonna's
response indicating the Library's selection policy was copied to the Board. The
newspaper suggested was not a local newspaper.
8. Committee Reports
8.1 Minutes of C_oroorate Committee_ Meeting #CR10 -01 dated Wednesday March 17. 2010
The Corporate committee recommended to the board to approve the Workplace
Harassment and Workplace Violence Policies. The board requested to see copies of the
policies at the next meeting and the motion to approve the policies has been deferred until
April. After the Corporate Committee meeting sharps containers had been installed.
#10 -15 MEADS - DECECCO
THAT the Minutes of Corporate Committee Meeting #CR10 -01 dated Wednesday
March 17, 2010 be received. CARRIED
8.2 McLaren Art Centre Partnerships — Business Arising from Corporate Committee Meeting
Discussed above
Director of Library Services Report February 2010
Al attended an Advocacy Committee meeting. FOPL is pushing for an increase of the
library grant. A draft will go to the province asking for a significant increase.
10. Other Business
10.1 Security Guard Pilot Evaluation
Page 151 of 345
11 b) - Minutes of Barrie Public Library meetings held on March 25, &...
Catherine will write a letter to Kevin Bradley (City — Manager of Facilities) requesting
indicating the following motion has been passed: ME
#10 -16 DUHAL - KASTNER
THAT Barrie Public Library Board (1) approve the installation of a security
camera and monitoring signage for the main floor area of the Library outside of the
downstairs washroom. (2) Arrange with the City of Barrie Facilities Department
for a security guard presence at the Library at the decision of library
administration whenever conditions warrant and report to the Board when gueards
are requested. CARRIED
10.2 Branch Naming/Logo Art Work Opportunity
#10 -17 MEADS - DECECCO
THAT the Barrie Public Library Board accept Ann Andrusyszyn's report re:
Naming the New Branch Library — Barrie Public Library Painswick Branch.
CARRIED
10.3 Board Email Distribution List
Board members were informed of the LDAS newsletter and can request to the LDAS if
they wish to be on their email list.
10.4 Report on Strategic Plan
#10 -18 STRACHAN - DECECCO
THAT we accept the recommendation of the strategic planning committee to use the
Randolph Group. CARRIED
10.5 Room Bookings
BUG (Barrie Users Group) requested to the board that the library accommodate their
meetings. Current Room Booking policies were reviewed. The board supports the
policies and procedures as it gives priority to library programs and equal opportunity to
all nonprofit groups to book the meeting rooms. Catherine will respond to BUG.
11. Committee Meeting Dates
At the Call of the Chair
12. Date of Next Board Meeting
Thursday April 22, 2010 at 7:30pm in the Consumers Gas Board Room.
13. Adjournment
The meeting was adjourned at 9:30pm by Vince DeCecco.
Page 152 of 345
11 b) - Minutes of Barrie Public Library meetings held on March 25, &...
CHAIR DATE
Aww
SECRr A DATE
Page 153 of 345
11 b) - Minutes of Barrie Public Library meetings held on March 25, &...
DIRECTOR'S REPORT
April 22, 2010 for March 2010
PERSONNEL
1. In pursuit of the Rotary Club of Barrie's fundraising efforts and commitment to the
Library's Capital Campaign, the Director continued to work on the Rotary's Auction.
Tracy Latimer input all of the donation items into a spread sheet to support the
Auction's online and newspaper item list.
2. March 24a', the Director attended the new Rotary Incoming Executive meeting. The
Director has been elected to be a member again this year.
3. March 30`h, the Director participated in a meeting of the Federation. of Ontario Public
Libraries (FOPL) Advocacy Task Force to develop strategies to focus on a single
message for provincial politicians to increase the Public Libraries Grant.
4. March 30th, the Mayor, City Council members, Barrie Public Library Board, City and
Library Staff participated in the "sod turning" media event for the Painswick Branch
Library. An audience of interested adults and children from south Barrie attended.
H INFORMATION SERVICES
1. Shonna Froebel finished a six -week course "Serving Diverse Communities" toward
becoming a Certified Public Library Administrator. Shonna received top marks.
2. Shonna attended the American Public Library Association conference in March.
3. Robyn Zack and Laurie Wright attended an Overdrive webinar on making the
"Libraries on the Go" Download Station available to Barrie-patrons. This will enable
library patrons without computer internet access to download audio books too.
4. Ayla Demiray, Alison Bramwell, Janet Graham, Mary McAlpine, Lynn Hougham
attended SOLS webinar on "Overdrive patron assistance" to troubleshoot patron
issues.
5. Cathy Bodle, Martha Chown and Sylvia Mueller attended a Webinar on March 31
about managing French Community Information records as part of their work with
Information Barrie and the Simcoe County Information Coalition.
6. Cathy received recertification with the Association of Information Referral Specialists
(AIRS), as a Certified Information and Referral Specialist (CIRS) designation in
March.
7. Robyn Zack provided 2 sessions for Information Services staff members
demonstrating some of the new features available with the "Userful" interface that
enables library patrons to use memory sticks, e-mail as well as saving and attaching
files.
8. Janet received an e -mail and letter from Canadian National Institute of the Blind
(CNIB) dated March 17, stating the Public Library Sales Program (PLSP) would cease
to exist on March 31, 2010! Hopefully the PLSP program will reappear next year.
9. Patricia Roebuck submitted the 2010 multilingual collections profile to Library
Service Centre (LSC) for the Automatic Release Plan (ARP), putting more money in
DVDs as fewer will be supplied from the Southern Ontario Multilingual Project
(SOMP) this year.
10. 5 DVDs, 2 CD's, 176 and 7 French donated items were added to the collection in
March
Page 154 of 345
11 b) - Minutes of Barrie Public Library meetings held on March 25, &...
11. Alison Brumwell created additional shelf talkers to assist library patrons in locating
materials having to do with pregnancy and automobile repair.
12. Elizabeth Bufton set up four displays on the main floor: "Living Green @ Your
Library," "Get Creative @ Your Library," "It's Tax Time @ Your Library" and
"Literary Fiction @ Your Library" as well as updated the "Recommended" Reading
Lists.
13. Information B arrie distributed 11 Newcomer Information packages in March.
14. Shonna Froebel attended 3 Business Networking International (BNI) Breakfast
meetings and held one -on -one meetings with two BNI members.
15. Shonna attended an Ontario Public Library Association (OPLA) Readers' Advisory
committee meeting in March.
16. Elizabeth Bufton provided Visiting Library Services to 5 retirement and nursing
homes in March. Janet Graham and Elizabeth also provided material for 17
Nursing/Retirement Homes.
17. Janet Graham and Elizabeth Bufton met with Heather Kenehan from City of Barrie
and created 5 programs for alternate weeks in April and May as part of the senior
outreach at Holly Recreation Centre. The programs are: Learn to Sudoku, Learn to
write Poetry, Down - loading audio books, Using Info Barrie and online magazines,
Summer Reading and Book Talk.
18. Janet was contacted by Stuart Woods, editor of Quill and Quire, for a telephone
interview about being a senior services librarian; this is part of a series on how
librarianship is evolving.
19. Janet distributed a bundle of senior's pages and newsletters to the TD Bank on Bryne
Drive for their monthly seniors' afternoon.
20. Janet attended Welcome Wagon 50 +. New seniors were pleased to discover the
Library provides free senior programs.
21. Janet Graham and Elizabeth Bufton found "Senior Connect" was very well attended
with 114 registered spaces filled.
22. Janet created and laminated display posters with our new program logos for Welcome
Wagon and Senior Connect outreach.
23. Janet provided her monthly book review for Focus 50+ community seniors' paper and
a list-of upcoming adult/senior programs.
24. Anne Dorsey met with Catherine Johnson and Sarah Peddle of the David Busby
Centre in March to determine what resources the Library can provide to assist with
their planning for the future.
25. Anne presented an outreach session on PCensus and MDDI to the Investors Group on
March 3rd,
26. Anne presented a session on Social Networking Tools for Farmers at the Simcoe
County Farm Fresh Association AGM on March 8t'.
27. Anne met with Angela Barham from Sun Life to discuss a future presentation on
PCensus and MDDI for Sun Life advisors.
28. Anne attended the WINGS breakfast meeting on March 31St
29. Anne spoke at length with a Librarian from Whitby Public Library on the pros and
cons of PCensus and MDDI. Whitby Public Library is planning on purchasing
PCensus in the near future.
30. Mary McAlpine conducted a tour for Woods Park residents and staff. She showed
them the Library's resources and talked about our programs.
Page 155 of 345
11 b) - Minutes of Barrie Public Library meetings held on March 25, &...
31. As Chair of the Southern Ontario Multilingual Project (SOMP), Patricia Roebuck
participated in the Annual General Meeting and led the executive in making a 25%
reduction in the budget to meet required reduction targets.
32. Shonna Froebel attended an Ontario Public Library Association (OPLA) Readers
Advisory committee meeting in March.
33. Planning continues for the 2010 InformOntario Conference, to be held at Georgian
College in Barrie May 11 and 12, 2010.
34. In March, Adult Information Services delivered 24 programs including computer
workshops, tours, book clubs, business seminars, health and wellness, travel programs
and community outreach events to 396 individuals.
35. Robyn Zuck and Shonna Froebel provided an evening workshop entitled -Face book,
Twitter, Flickr and Blogs.
36. Janet Graham contacted both prize winners, Valentina Wynnchuk and Sharon Brown,
in the Mature Adults Love to Read Contest. They were delighted to win a $25.00 gift
certificate to Page & Turners book store.
37. Janet introduced presenters Murray and Judy Smith to 23 interested people for the
Vietnam and Cambodia travel program.
38. Janet assisted Elizabeth Bufton with a Saturday afternoon Sudoku program.
39. Alison Brumwell provided a Beginner Internet session for our senior patrons.
40. Janet Graham and Lilli Papais - Bolting held a 2 session beginner intemet course for 7
patrons each week.
41. Mary McAlpine taught advanced searching using the Library's website.
42. Robyn Zuck prepared and presented part 1 of the Yahoo Mail workshop.
43. Anne Dorsey facilitated the planning for the Small Claims Court session held on
March 1st
44. Anne presented Business Plan 101 on March 10a`.
45. Anne presented PCensus information session on March 24th.
46. Anne provided an information session/tour for the Job Finding Club on March 25th.
47. Anne presented Filing Taxes Online on March 23rd
48. Anne met with Lee Ann Wilkens from Manulife Banking to discuss a future program
on understanding and taking charge of consumer credit reports.
49. Shonna attended two project meetings for the Painswick branch as well as the Sod
Turning. Shonna has selected the names for the exterior book design of the building:
Anne of Green Gables by Lucy Maud Montgomery
The Hockey Sweater by Roch Carrier
Alligator Pie by Dennis Lee
Who Has Seen the Wind by W.O. Mitchell
The Stone Angel by Margaret Laurence
The Tin Flute by Gabrielle Roy
Flint and Feather by E. Pauline Johnson, Tekahionwake
Maria Chapdelaine by Louis Hemon
Never Cry Wolf by Farley Mowat
50. Shonna attended a Holly Community Centre Library Design Study Progress meeting.
Children and Youth Services
1. March 12, Debra Smith and Kym McOuat attended a webinar on a Teen Health and
Wellness Database available through Rosen Publishing.
Page 156 of 345
11 b) - Minutes of Barrie Public Library meetings held on March 25, &...
2. March 19, Kym McOuat, Cindy Pomeroy -White and Debra Smith attended a webinar
on the subject of Patron Assistance with Audio Books.
3. March 11th, Laura LaFleshe and Cindy Pomeroy -White attended Overdrive: Patron
Assistance webinar.
4. Jane Salmon and Shonna Froebel attended the Public Library Association (American
Library Association) conference in Portland Oregon from March 23 — 27th. This
conference is held every two years. Some of the sessions Jane attended covered
storytimes for Autistic and Special Needs children, updates on the Every Child Ready
to Read Program, teens in the library, Gaming in the Library and Active Learning for
Children in libraries.
5. March 29th, Laura LaFleshe and Debra Smith attended a Library Service Centre
(LSC) publishers' display in Mississauga. This was a great opportunity to see some of
the new books coming out this Season and assist with the Library's selection process.
6. 17 Storytime Kits were circulated in March.
7. Debra Smith added 16 donations to the young adult and junior non - fiction collections.
8. Nancy Woods added 69 donations to the children's collection in March.
9. Room booking capacity for community group use and library programs is becoming
difficult. An analysis of room use by community groups revealed that one group
accounted for most of the advance evening bookings making it difficult for other
groups to find space. The Library will commence limiting the total number of
monthly meetings any one community group can book in a single month. This will
not have any effect on library partnership programs but will enable more community
groups to share room space at the Library.
10. Ruby Meijers sent out press releases for the March break events. She also e- mailed
the events to the Barrie Examiner and Barrie Advance Community Events.
11. March 1, Brenda Jarvis conducted a Tour /story for the 14th Barrie Beavers.
12. March 2, Laura visited Codrington School for the Battle of the Books program.
13. March 4, Jane Salmon visited the students on the Battle of the Books team at
Assikinack Elementary School.
14. March 5, Kym McOuat visited the Battle of the Books team at Steele Street Public
School.
15. March-5, Jane Salmon visited the Battle of the Books team at Algonquin Ridge
Elementary School.
16. March 5, Patricia Roebuck presented the French Every Child Ready to Read initiative
to a small group of parents and the leader of the French Early Years Centre.
17. March 9, Debra Smith and Laura LaFleshe led a tour for 65 students from grades 4 &
5 classes from Terry Fox Public School.
18. March 10, Jane Salmon attended an all day meeting of the Simcoe County Best Start
Committee to look at planning for coming year.
19. March 11, Ruby Meijers delivered an outreach storytime for the Early Years
playgroup at Inniswood Baptist Church.
20. March 11, Nancy Woods visited the Battle of the Books team at West Bayfield
Elementary School.
21. March 23, Laura Lafieshe visited Allenview Early Years Playgroup and performed a
storytime.
22. March 24, Nancy Woods visited the Battle of the Books team at Ferndale Woods.
23. On March 24th Laura LaFleshe visited Gateway Coop Early Years Playgroup and
delivered a storytime for 18 people.
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24. March 25, Ruby Meijers made a Battle of the Books visit to Hewitt's Creek Public
School.
25. March 25th Laura LaFleshe led a tour for 16 Sparks.
26. Ruby Meijers prepared a Municipal Housing Book Block in March.
27. March 29, Patricia Roebuck offered a French tour, catalogue demonstration; story and
song to 24 grade 5 French students from Warnica Public School.
28. March 29, Jane. Salmon visited the Battle of the Books teams at W.C. Little and Emma
King Elementary Schools. These are two schools new to the battle.
29. March 30, the Teen Advisory Board began filming a book trailer (about the book
"World War Z ") which will appear when finished on Teen Territory.
30. Kym McOuat enjoyed the Zehrs' Storytime on March 30th as a result of the sod
turning ceremony for the new branch. At the second storytime several of the
participants mentioned the sod turning ceremony. There is a great deal of excitement
about the new branch in that part of town!
31. Cindy Pomeroy -White continues to prepare for the National Youth Week (NYW) in
May. She attended a NYW meeting in March and is coordinating planning for the
NYW Fashion Show with Brandon Dwyer, ROCK95, Kelsey's and Holly Community
Centre. Cindy arranged and accompanied a Teen Advisory Board (TAB) member,
Katrina Steeves, to Rogers, for a live interview to promote NYW events and TAB.
Cindy also arranged for media coverage of NYW by ROCK95 and KOOLFM for May
1 and May 3 via their Street Truck. Cindy also arranged for a Barrie Examiner article
to be done on NYW. Cindy is also busy arranging sponsors for the events. She
obtained a donation of 5 free dinners as grand prize for NYW at Kelsey's and obtained
an M.C. for the event. Cindy sent thank you letters to Kelsey's and Georgian Copy for
their donations (Kelsey's National Youth Week and Georgian Copy for donating
printing of prints for the Teen Photography display).
32. During the month of March, Children's and Youth Services delivered 57 programs to
1092 participants. Programs included storytimes, reading circles, tours, outreach, teen
programs, computer programs and puppet shows.
33. Winter Registered Storytime session finished in the first week of March.
34. March Break was the main focus of March for the children's staff. Our theme was
GPS @your library (Games, Physical Activity and Stories). The attendance was great
over -all with the being programs targeting 3 -7 years.
35. Kym McOuat and Laura LaFleshe worked on the DeweyCaching activity that was
offered all weekday hours we were open and was very well received. Approximately
219 children enjoyed the activity which had them using compasses and following
directions to find the special cache hidden somewhere on the children's floor. The
program received mention in the Friday March 19th Barrie Examiner. Kym is writing
an article for the Feliciter (Canadian Public Library Association Newsletter) about the
program.
36. March Break started with 127 people enjoying a musical performance of local group,
Running Shoes.
37. Vicki Nicholls and Nancy Woods presented 4 puppet shows in 3 days at the library
with a total attendance of 272 people.
38. March 17th Laura LaFleshe ran the Dance, Dance Revolution program.
39. March 18, Debra Smith facilitated the Yoga for Kids program.
40. Circle of Readers Winter session finished with a fabulous "Beach Party."
41. Ruby Meijers provided a monthly Junior Bookclub.
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42. Preparation has started for this year's TD Summer Reading club and Readopoly. The
theme is "Destination — Jungle."
43. Debra Smith has been receiving many book reports for the Teen Tech Week Online
Review contest. Debra also prepared a display for Teen Tech Week (bookmarks,
posters, books) in the young adult area.
44. Debra Smith and Cindy Pomeroy -White met with members of the Teen Book Club to
show a book trailer and an interview with the author for our upcoming book.
45. Creative Arts Contest ended on March 21 and Cindy Pomeroy -White received a total
of 95 entries this year.
46. Debra Smith and Cindy Pomeroy -White will start to prepare for 2010 Teen Summer
Reading ( "Survivor ") and Cindy will be approaching "The Source" and "The Rotary
Club" for prizes.
47. Cindy posted flyers. for the Creative Arts Expo which will take place on April 23 and
Robbie Woods, former TAB member, has agreed to M.C. TAB members will assist
with the Expo.
48. The 2009 TAB TV commercials are now on Teen Territory thanks to the edited and
final versions being sent by Rogers.
49. Cindy Pomeroy -White has arranged for Julie Ross to attend NYW Volunteer /Job Fair
on May 3 to set up a Library booth.
50. Brenda Jarvis has been working with Ann Andrusyszyn to create logos to be used in
the newsletter as well as flyers and other promotional materials for programs that are
part of a series (Visual Identity and Branding). Logos have been created for: Life
Issues 101; Health Series; Master Gardeners Series; Real Estate 101; Estates and Wills
101.
51. Debra Smith updated the Teen Territory website to include a list of Young Adult (YA)
suggested titles that have been ordered, book of the month (book review), poll and
online quiz. Debra also updated the OLA Bests for the Teens list on "Teen Territory"
and displayed the titles in the young adult area.
52. Debra created two displays in March for the Children's floor- one for March Break on
fitness and exercise, and another focusing on authors that celebrate March Birthdays.
III CIRCULATION SERVICES
1. In March, 17 Nursing Homes received Visiting Library Service (VLS) involving a
total of 76 deliveries requiring 45 volunteer hours. The Library has 2 new VLS
volunteers.
2. The acting Manager of Circulation is collecting information from the staff in the
circulation department regarding processes and reviewing procedures to streamline the
workings of the department in anticipation of a multi branch system.
IV INFORMATION TECHNOLOGY SERVICES
1. Freida Lund continues to process orders electronically and updates the catalogue
records. Freida is working on a special project with Library Service Centre (LSC)
involving electronic invoicing using "edifact" software to enable ordering with LSC
using the Library's Horizon acquisitions software.
2. Andrew Rogers worked on the collections toolkit reports using Horizon to generate
monthly budget reports. Other new reports include the statistical analysis of the
check -out circulation volumes, automatic purging of MARC records, Photoshopping
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DVD covers for split DVD sets, selections lists of top 100 circulating titles for new
branch ordering consideration.
3. Barb Romeo continues to perform ILLO duties and is undertaking a trial with 3
patrons for patron - initiated ILLO requests.
4. Laurie Wright continues to work on the virtual private network (VPN) configuration
and highlighting eBooks on the website. Laurie is also working with the City IT staff
to upgrade the Library's hub so our network connection capacity is improved.
5. Laurie Wright continues to update the Library's website including a significant
revamping of the Teen Territory, Kids' Zone and Dragon Boat site.
6. Laure Wright also attended the webinar on "Overdrive" with Robyn Zuck.
7. The Horizon server crashed on March 18 and was slated to be down, for.6 days.
Khuan Seow was able to locate a part from an alternative supplier and worked with
City staff to bring the Horizon system back online in 8 hours (much to the relief of
Circulation Staff).
8. Laurie Wright continues to work through the issues associated with Userful Desktop
which supports the Library's computer booking system.
9. Khuan Seow is working on an alternative application procedure for the Library's back
up, PC- Reliance, to reduce the errors associated with material being checked in when
the Horizon system is down.
10. A new contract for fixed price plan processing with LSC was signed. The Library
expects significant cost savings especially with the processing of materials for the new
branch.
11. Investigation is undergoing_ for feasibility of Bibliocommons, a discovery tool for our
online catalogue.
12. Khuan attended "Managing in a unionized environment" training session.
V COMMUNITY DEVELOPMENT
1. Dragon Boat Festival planning is proceeding well. Some preparation is being done for
committee revitalization.
2. Capital Campaign has reached 90% of the campaign goal.
3. The Barrie Folk Society (BFS) Unplugged had 74 attendees in March.
4. Ann & Chris met with Campaign Coaches to strategize the shift from capital campaign
to an ongoing annual campaign later this year.
VI VOLUNTEER PROGRAM
1. To comply with the Accessibility for Ontarians with Disabilities Act (AODA), Julie
created a booklet called "Accessibility Training Handbook for Volunteers" providing
basic information on serving customers with disabilities.
2. Five new volunteers received training in shelf reading on March 10th.
3. In March, three new volunteers started at the Boutique. One started shelf reading. Two
were interviewed and hired for shelf reading with training to take place in April.
Another was interviewed to read with children when the Library needs another
volunteer for the Circle of Readers program.
4. Julie has ordered volunteer pins for the 2010 volunteer recognition.
5. Our co -op student prepared a list of volunteers who speak languages other than
English to assist the Library in providing service to other language communities.
6. The last day of Circle of Readers was March 10. All volunteers received a small gift to
thank them for their time and effort.
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7. Ruth, the volunteer who assists in the Volunteer Office, has been shown how to locate
the hours recorded by our volunteers.
8. Julie continues to participate in the semi - monthly Association of Volunteer
Administrators (AVA) Network teleconference, as the representative for the Barrie
Association of Volunteer Administrators (BAVA).
9. Julie responded to an inquiry from Newmarket Public Library about establishing a
"friends of the library group " /volunteer program in a unionized environment.
10. Julie has ordered non woven tote bags to sell at the Boutique and at the circ desk.
Sales are going well:
11. Julie sent 8 cartons of books to Central North Correctional Centre in Penetanguishene.
12. Julie dropped off.two boxes of Young Adult books at Youth Haven.
VII BUILDING
1. Sharps containers have been installed. As of the end of March, no needles have been
found in the containers and none reported by the caretaking staff.
2. There have been a total of 12 incident reports in March with 4 of these incidents
resulting with a Notice of Trespass being issued.
3. Heather continues to'work with the City regarding the night cleaners.
PREPARED.BY A. Davis DATE April 22, 2010
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LIBRARY USAGE FOR THE MONTH OF: MARCH 2010
SAME MTH CURB PREV CURR
PREV YR MTH % +l- YTD YTD % +l-
1 CIRCULATION
Adult
84,86666
85,436
0.67%
232,136
233,019
0.38%
Children
59,009
59,003
-0.01%
149,698
155,258
3.71%
TOTAL CIRCULATION
143,875
144,439
0.39%
381,834
388,277
1.69%
2 HOLDS PLACED
12,509
14,084
12.59%
36,516
38,627
5.78%
3 INTERLIBRARY LOAN
Borrowed
256
.297
16.02%
582
721
23.88%
Lent
243
299
23.05%
602
540
- 10.30%
4 MEMBERSHIP
58
58
0.00%
170
190
11.76%
New members
701
645
-7.99%
1,831
1,756
-4.10%
Active Members
54,349
56,125
3.27%
54,349•
56,125
3.27%
In Person Visits
54,320
49,996
- 7.96%
157,029
134,588
- 14.29%
5 INFORMATION REQUESTS
2,243
1,898
- 15.38%
5,061
5,299
4.70%
a) Main Floor Information
3,003
3,349
11.52%
9,445
8,862
-6.17%
b) Second Floor Information
1,319
1,261
-4.40%
3,675
3,408
-7.27%
TOTAL INFORMATION REQUESTS
4,322
4,610
6.66%
13,120
12,270
-6.48%
6 ON -LINE DATA BASE SEARCHES 9,177 18,729 104.09% 25,164 50,855 102.09%
7 COMMUNITY INFORMATION
a) Database records created
18
9
- 50.00%
76
31
- 59.21%
b) Database records updated
295
191
- 35.25%
802
498
- 37.91%
a) Events records created
155
137
- 11.61%
388
393
1.29%
b) Events records updated
167
88
-47.31%
288
297
3.13%
8 COMMUNITY SERVICES
Programs & Tours
a) Adult
23
24
4.35%
68
58
-14.71%
b) Children/Young Adult
58
58
0.00%
170
190
11.76%
TOTAL PROGRAMS
81
82
1.23%
238
248
4.20%
Attendance
a) Adult
345
345
0.00%
899
766
- 14.79%
b) Children/Young Adult
2,243
1,898
- 15.38%
5,061
5,299
4.70%
TOTAL ATTENDANCE
2,588
2,243
- 13.33%
5,960
6,065
1.76%
VISITS TO LIBRARY WEBSITE
9 (remote and in house)
177,326 NIA
533,658
10 COMPUTER RESERVATIONS
6,301
5,564
- 11.70%
16,556
16,825
1.62%
11 NEW ITEMS
a) Adult
1,433
1680
17.24%
3,737
3,763
0.70%
b) Children/Young Adult
1,333
1186
- 0.11028
3,407
2,454
- 27.97%
Collection size
249,868
273,874
9.61%
249,868
273,874
9.61%
12 VOLUNTEER HOURS
852.3
969.25
13.73%
2,217
2,662
20.07%
13 ROOM BOOKINGS
151
160
5.96%
425
460
8.24%
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49� SA33R1 PUBLIC
E-r- LIBRARY
"
L:i �.. is3errchfr.��,C.irtrx»r<rt
MINUTES
BOARD MEETING #10-04
THURSDAY APRIL 22, 2010 AT 7:30PM
CONSUMERS GAS BOARD ROOM
PRESENT: C.Virgo (Chair), L. Strachan,. R. Duhamel (Vice- Chair), S.. Kastner, L. McClean, A.
Prince, A. Davis (Director), H. Betz (Recorder).
ABSENT: S. Kastner, M. Meads, V. DeCecco, J. Heran.
1. Call to Order
The meeting was called to order at 7:37pm
2. Confirmation of Agenda
No additions
3. Conflict of Interest
None declared
4. Strategic Planning Consultant — Introduction
Susan Wright from The Randolph Group was introduced. Susan distributed a copy of the
the planned process — see attached
5. Capital Campaign Update — Ann Andrusyszyg
Ann gave a brief update on the campaign, outlined events coming up and that the
campaign has reached approximately 90% of the goal.
6. Minutes of Meeting
6.1 Minutes of Board Meeting #10 -03 dated Thursday March 25, 2010
#10 -19 Duhamel - Strachan
THAT the Minutes of Board Meeting #10 -03 dated Thursday March 25, 2010 be
adopted. CARRIED
7. Business Arising .
7.1 Workplace Violence and Workplace Harassment Policies.
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#10 -20 Strachan — McClean
THAT the Barrie Public Library Board approve the Workplace Harassment and
Workplace Violence Policies. CARRIED.
7.2 McLaren Art Centre Contract
#10 -21 Duhamei — Strachan
THAT the Barrie Public Library Board accept and sign the Phil Richards Contract
agreement with the McLaren Art Centre. CARRIED
Report of the Chair
A Brunch for Volunteers will be held May 8, at the Fish Bowl Restaurant. Battle of the
Books will start April 26, 2010.
The city will be setting up a meeting with Library Administration, Facilities and
Councilor's Brassard and Prowse to discuss order of magnitude estimate before having
the architect make a presentation to the library board on the Holly Community Centre
renovation for a branch library. The board will then have to decide if they wish to
present to City Council
A. Davis was directed to invite Paul Stevens from ZAS to attend the May 27a' Board
meeting to speak to the Expansion Study for the Painswick Branch.
9. Committee Reports
9.1 Minutes of Strategic Planning Committee #SP10 -01 dated Wednesday March 27. 2010
#10 -22 Duhamel — Strachan
THAT the Barrie Public Library Board approve the minutes of the Strategic
Planning Committee meeting March 27, 2010. CARRIED
10. Director of Library Services Report March 2010
A.Davis advised that City Finance may be asking for a board motion to transfer funds to
the City for the Painswick Branch.
11. Other Business
No other business
12. Committee Meeting Dates
At the Call of the Chair
13. Date of Next Board Meeting
Thursday May 27, 2010 at 7:30pm in the Consumers Gas Board Room.
14. Adjournment
The meeting was adjourned at 8:30pm by Lynn McClean.
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' G� Gf v-/ - -- - - ale ! r
CHAIR DATE
J
SICCRYTAXY DATE
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DIRECTOR'S REPORT
May 27, 2010 for April 2010
I PERSONNEL
1. In April, the Director continued to work on the Rotary Auction fundraiser for the
Rotary Club of Barrie as part of the Rotary Club's. effort to raise funds to meet its
pledge commitment to the Barrie Public Library's Capital Campaign.
2. April 10th, the Director participated in the Rotary Club of Barrie's Spring Tonic
fundraiser at the Tiffin Centre.
3. As a. member of the Rotary Club of Barrie's Executive, the Director continued to
attend meetings in April.
4. Elizabeth Bufton, Information Services, has been nominated to take the lead this year
for the United Way campaign on behalf of the City. Elizabeth also attended the
United Way wrap up meeting on April 19th where certificates of appreciation were
presented.
5. April 20th, the Director met with the Library Board's Strategic Planning Consultant,
Susan Wright, of the Randolph Group to coordinate timelines with the planning
process discussed at the March board meeting.
6. April 20th, the Director met with City staff to discuss how funds will be found and
accessed for the Painswick branch. Administration may request that the Board pass a
motion to enable the City to access Library reserve funds to match Development
Charge reserves according to legislative formula. The Director explained that such a
drawdown of Library reserve funds must be limited to actual funds available (not
pledge amounts).
7. April 21St, The Director and some library staff attended the special trade show event
held by the Chamber of Commerce at South Shore Centre.
8. April 30th, Members of the Library Board and the Director attended the Battle of the
Books final held at City Hall Council Chambers by Library Children's and Youth
Services.
9. During the month of April, Shonna Froebel continued to work with the City of Barrie
and the architect, ZAS, to-select furniture for the Painswick Branch Library.
10. Two relief staff, Shelby Bryan and Sarah Crooks, were hired for Circulation Services
to start in May. Three pages, Casey McDonald, Damarus Walters and Lorraine
Haughton were hired.
11. Khuan Seow attended part 1 of the Health & Safety Certification training required
under provincial legislation. The second part of the training must be completed before
Khuan can be a certified member of the Joint Health & Safety Committee.
II INFORMATION SERVICES
Adult Information Services
1. Shonna Froebel attended a Certified Public Library Administrator (CPLA) course on
"Management of Technology" in April.
2. Ayla Demiray, Janet Graham and Elizabeth Bufton participated in Southern Ontario
Library Services (SOLS) webinar "Ancestry — Library edition."
3. Robyn Zuck provided a session to staff on the vagaries of the Userful system currently
being used by the Library to manage its public access and computer stations.
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4. Cindy Madden created two bibliographies of titles ordered to fulfill separate business
donations — one for environmental information and the other for entrepreneurial
material. Anne Dorsey will finalize these and report back to the donors, illustrating
what fine and varied material their donations have provided to the citizens of Barrie
through their public library.
5. Mary McAlpine, Patricia Roebuck and Lynn Hougham added 230 donated items to the
Library's collection in April.
6. Mary McAlpine updated the Library's Recommended Reading Lists to add recent
titles purchased by the Library.
7. Elizabeth Bufton set up four displays on the main floor:
"Big books you may have missed @ Your Library"
"Historical Fiction @ Your Library"
"Conspiracy Theories @ Your Library"
"Gardens and Gardening @ Your Library"
8. Janet Graham, Seniors Librarian, completed 4 gardening and one travel bibliography
to hand out at the May programs.
9. Anne Dorsey, Business Library, continued to provide the "30 minutes plus" reference
program to business using the Library Multi Million Dollar Data Base and PCensus.
Requests include competitive market analysis and the location of local business
services.
10. In April, Information Barrie distributed 1964 information library packages including
newcomers.
11. During April, Shonna Froebel,. Manager Adult Information Services, attended three
Business Network International (BNI) meetings.
12. In April, Mary McAlpine provided assistance to a library technician student as part of
her course to learn what a library technician should expect to perform in a public
library.
13. Elizabeth Bufton and Janet Graham provided a Sudoku workshop as well as a poetry
workshop at the Holly Recreation Centre in April.
14. Elizabeth provided Visiting Library Services to 6 retirement and nursing homes in
April.
15. Janet provided her monthly book review for Focus 50+ community seniors' paper
focusing on 6 Ontario home and organic gardening books for spring
16. Cindy Madden with Freida Lund's assistance created a new local authors subject
heading in our database to enable patrons to identify such works. Mary McAlpine has
also created a Recommended Reading bibliography to further facilitate access to these
titles.
17. Cindy Madden provided a summer Newsletter column, "Dealing with Pain."
18. Patricia Roebuck provided two tours for adult learners from the Barrie Literacy
Council (BLC). Patricia also received a special invitation to the BLC's annual awards
dinner and was asked to speak on behalf of the Library.
19. Robyn Zuck is participating in the planning for the upcoming Ontario Library
Association and Ontario Genealogy Society joint conference in May.
20. Anne Dorsey attended the Barrie Chamber of Commerce breakfast meeting in April to
hear a speaker from the Workplace Safety and Insurance Board (WSIB).
21. Anne also attended the Oro - Medonte Chamber of Commerce Annual Business
Awards April 8`h and then the Barrie Chamber of Commerce Board event April 14`h to
welcome new members.
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22. Anne managed the Library business display booth at the Barrie Chamber of
Commerce Spring Trade Show on April 21St
23. April 22nd, Anne presented a workshop on how to search for relevant articles and set-
up email alerts at the April 22nd meeting of the Small Business Networking
Association (SBNA) in Barrie and presented a session on using PCensus and MDDI at
a special Sun Life Company meeting April 23`d. April 26th, Anne presented business
information for the Self Employment Assistance (SEA) program.
24. During the month of April, Adult Information Services provided 27 programs with
228 people in attendance. Programs included Computer databases, tours, book clubs,
business, health and wellness, travel and history and community outreach.
Children and Youth Services
1. Jane Salmon was contacted by a fellow Coordinator of Children's and Youth Services
in St. Thomas for advice on how to interview and hire for positions in a children's
department.
2. Jane Salmon was asked by a Vaughan Public Library Board Member on how to
manage requests to ban material. Jane will be meeting with their Board Member in
May.
3. Georgian College ECE student, Melissa Maclsaac, on a month long placement in
April, was welcomed to Children and Youth Services. Melissa will assist with Battle
of the Books and learn about storytime programs
4. The summer student placement position for Children's Readopoly Program Assistant
was posted this month. Patricia Roebuck has alerted the French schools as one of the
requirements is that the student be fluently bilingual.
5. On April 19th, Laura Lafleshe attended a Beyond the "Itsy Bitsy Spider" program idea
sharing day making connections with other library staff in children's services.
6. Debra Smith and Nancy Woods added 37 donated items to the Children's and junior
collection in April.
7. Laura Lafleshe has created a list of "Frequently Asked for Easy Readers" to assist
staff who may not be as familiar with this portion of the collection in providing
assistance to the public.
8. During April, 18 storytime kits were circulated.
9. Patricia Roebuck thanks Khuan Seow for obtaining a free circulating copy of
Encyclop6die D6couverte from LSC. We definitely need more shelving to
accommodate the growing junior French non - fiction, move the reference works and
graphic novels out of a converted display case and move all the fiction together to
integrate the series. .
10. Laura Lafleshe and Ruby Meijers continue to work on preparing Readopoly reading
lists for the website and Readopoly Reader's Advisory binder. Patricia Roebuck has
also been updating and preparing French lists and placing orders for extra copies.
Staff looks forward to being able to order for Painswick as well so that titles that
withstand the test of time can be ordered for both locations for both Readopoly and
everyday reader's advisory during the year.
11. On April 19, Jane Salmon received a phone call from a former patron who had moved
to a very small village in Maine. This patron wanted as much information about how
to do Readopoly as possible because she wanted to share it with her library in Maine.
She remembered how much her daughter had loved playing this game. Jane asked
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patron to pass along Jane's e -mail to the librarian in Maine and also promised to share
as much information as possible.
12. The Teen Creative Arts Coffeehouse, which celebrates the entries to the Creative Arts
Contest, was a success. There were 99 entries this year for the Creative Arts Contest.
Brenda Jarvis assisted Cindy Pomeroy -White at the April 23`d evening event. A total
of 65 people attended. TAB members helped out with set -up, food table, as door
greeters, Caf6, decorating and clean up. All of the winners received their prizes and
read their entries. 200 Tim Horton's Timbits were donated this year. Five members
of the Barrie Writer's Club were in attendance as was the Manga /Fantasy Drawing
judge Chris Botterill.
13. The Battle of the Books wrapped up in the last week of April with another successful
series of battles. Twenty schools took part with both school boards being well
represented as well as one private school. The winner of the gold medal this year was
St. Monica's Catholic Elementary School, St. Catherine of Siena took the silver and
West Bayfield Elementary took the bronze. Thanks to Catherine Virgo, Andrew
Prince and Vince DeCecco from the Library Board for their assistance at the event and
for handing out medals. Staff members, Kym McOuat, Vicki Nicholls, Nancy Woods,
Ruby Meijers, Brenda Jarvis, Laura Lafleshe, and Debra Smith helped Jane Salmon
make the event a success again this year. The feedback from the teachers, students
and parents was very positive. A total of 276 people crowded into the Council
Chambers for the Grand Battle and approximately 290 students and teachers came to
the library for the semi - battles over three days. A big thank you to Topper's Pizza for
supplying pizza for all the semi - battle .participants, as well as pizza parties to the 8
Grand Battle finalist teams. Thanks also to Rock95 and Kool FM for supplying water
for the event.
14. Patricia Roebuck attended a planning meeting on April 6, by invitation of the Director
of the French Early Years Centre, with other Francophone community agencies to
offer a welcome program for the incoming kindergarten class at Ecole La Source.
Patricia will be staffing a kiosk on June 17 to promote reading aloud to one's child,
selecting good books, and to encourage reading.
15. Ruby Meijers was a guest in a Grade one and two classroom at Hillcrest School. She
shared a picture book about the Water Cycle and talked about Readopoly and other
fun events that will be happening at the library this summer.
16. On the Friday Drop -in storytime of April 23, Ruby Meijers had guest Margot
Hamilton, from Kindermusic, leading the singing portion of the storytimes.
17. Zehrs and Holly "Library on the Loose" storytimes continue to be well attended.
Holly is busy
18. Cindy Pomeroy -White attended monthly National Youth Week committee meetings
and continued to work on the events for National Youth Week in April.
19. On April 19`h Jane Salmon took part in a teleconference meeting of the OLA
Children's and Youth Services committee.
20. On April 22nd Jane Salmon visited the St. John Vianney Battle of the Books team
which had not yet received a visit due to the teacher - librarian's absence from school.
Although just a week before the battles, the students and teacher - librarian appreciated
the visit and were surprised that we would still make that effort so close to battles.
21. During the month of April, 56 programs were delivered to 2010 attendees. Programs
included storytimes, school visits, outreach, book clubs and teen programs.
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22. On April 15, Debra Smith and Cindy Pomeroy -White met with 5 members of the Teen
Book Club. Debra developed a trivia activity for teens and put together a "Reader's
Interest Survey" to get feedback about their reading interests for next year.
23. Kym McOuat is taking a "tween/teen" course for her master's in Library Science this
term. She has several programmes that she will bring forward for the Library as a
result of her final project for this course.
24. Brenda Jarvis has completed her assigned games and activities for the online portion
of the summer reading program and is now working on the Readopoly board for the
summer.
25. Brenda is working with other staff members on the "Barrie Reads Evergreen 2010"
adult reading program. She has created a logo for the programme to be used in the
newsletter as well as all promotional. materials.
26. Vicki Nicholls began her project to prepare a workable spreadsheet with books and
fingerplays used in registered storytimes by age group.
27. Debra Smith updated the Teen Territory website to include: YA suggested titles that
have been ordered and the book of the month (book review). Debra also updated the
YA book awards lists on Teen Territory website.
28. Debra Smith, Cindy Pomeroy -White and Jane Salmon prepared articles for the
summer newsletter.
29. This was the busiest month ever for number of patron feedback forms. Many were
regarding computer issues from the Userful trial for Internet services and several were
related to noise.
III CIRCULATION SERVICES _
1. Circulation Services staff Barbara Hardy and Katherine Coy assisted with Information
Services Internet workshop programs during the month of April.
2. The day after Easter Break was one of the busiest days for Circulation staff. Over
11,000 items were returned.
IV INFORMATION TECHNOLOGY SERVICES
1. Freida Lund continues to process orders and update catalogue records electronically.
The LSC EDIFACT invoicing testing phase is over and use of the electronic invoicing
utility will be implemented in May. When a shipment of materials arrives from LSC
with the EDIFACT files, the files will be processed directly on the Library's Horizon
computer system to speed up the receiving process.
2. Andrew Rogers added selection lists for the new branch to the collections toolkit
reports in order to help the selectors choose the top 100 best circulating titles.
3. Andrew also assisted Laurie Wright to implement the Userful desktop workstations
with the creation of an experimental operating system to load a "clean" operating
system for the "all -in -one" test workstation. This will enable access to the internet
through the Library's public access work stations without having to use the City's
network and bandwidth.
4. In addition to providing daily technical support, Laurie has worked on the Library's
websites and re- arranged the Userful Desktop workstations to better meet public
internet access needs. The reconfiguration of the Userful Desktop stations has reduced
the number of user complaints with the technology while allowing the implementation
to continue. Work with the Library's SIP server connection and the Spyders wireless
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system has also reduced technical issues. Work still continues with City computer
support staff.
5. The Horizon server has been stable since the hardware was replaced. Telecirc
appeared to have stabilized too and no longer needs daily reboots.
6. The automated email notification program installation was started in mid April and is
expected to be complete at the end of April before being implemented.
7. Khuan Seow has negotiated a new contract for fixed price plan processing with
Library Service Centre (LSC). The Library will be sourcing its own processing
material using suppliers shared by other libraries. This results in a reduction to the
Library's processing costs and it is timely as the Library is purchasing the opening day
collection for the Painswick Branch Library.
8. Bibliocommons, a discovery tool for our online catalogue, has had its "no installation
cost and prepaid maintenance" program extended through end of June. Khuan met
with the City Information Computer Technology (ICT) manager of networks to
discuss continued network support for this application. The Library may have to
explore other sources of support for the server application software, Tomcat, a de facto
standard for most web servers, as the City does not have sufficient expertise. The
application of this technology is important to the future of library services. The
technology supports the strategic directions outlined in the Library's previous
Strategic Plan.
V COMMUNITY DEVELOPMENT
1. Eight teams have register to date for the Dragon Boat Festival this year. (18 at this
time last year) The festival organizing committee is working hard on achieving cost
efficiencies this year in view of probable reduction in sponsorship opportunities.
2. Ann Andrusyszyn continues to attend the monthly Executive meetings of the Planned
Giving Counsel of Simcoe County.
3. Chris Vanderkruys continues with the Association of Fundraising Professional's
(AFP) Webconference initiative to offer sessions to other fundraisers in the
community on a cost recovery basis.
4. Ann continues to work as a board member on the Barrie Community Foundatiori
(B CF).
5. Ann chaired the meeting of the Georgian College Advisory Committee for the
Fundraising and Resource Development postgraduate program in April.
6. Barrie Folk Society provided another Unplugged Saturday Night on April 24a' with
approximately 45 attendees.
7. Two monthly columns were sent to the Barrie Life and Times as well as a Campaign
Corner piece.
8. Chris Vanderkruys has taken responsibility for media relations for the Capital
Campaign as the Team volunteer in this position is now working for a local charity
and had to leave the Library's Campaign Team.
9. Ann attended the Association of Fundraising Professional's 47a` International
Fundraising Conference as the Chamberlain Scholar for the Greater Toronto Chapter.
VI VOLUNTEER PROGRAM
1. In April, volunteer hours totaled 980, the highest ever. As the program grows, we
should soon be able to exceed 1000 hours per month.
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2. Three applicants were interviewed for shelf reading positions. One new volunteer
started at the Boutique, and two at the Cafe.
3. Throughout the month, Julie Ross worked on preparations for our annual volunteer
recognition event in May.
4. Julie met with the teacher of the Library's co -op student, Ashley, in preparation for
her mid - semester evaluation. Julie is required to grade the student on various
competencies and prepare an anecdotal report.
5. Our co -op student updated a list of Barrie Association of Volunteer Administrators
(BAVA) members throughout the years for the Associations archives.
6. Julie arranged for pictures of volunteers "on the job" for our National Volunteer Week
display in the foyer, and for the display screen at the circulation desk.
7. Julie arranged for the Independent Order of Odd Fellows (IOOF) Home to set up a
display in the foyer to recruit volunteers.
8. With Cathy Barlow of the United Way of Greater Simcoe County, Julie presented a
workshop on volunteer recognition to the Barrie Association of Volunteer
Administrators (BAVA). This session focused on ways to recognize and acknowledge
volunteers year round and not just with an annual event during National Volunteer
Week.
9. Julie attended, along with two library volunteers, the BAVA flag raising ceremony on
the Monday of National Volunteer Week. The ceremony was well attended by BAVA
organizations and their volunteer representatives. Designate Mayor, Andrew Prince,
delivered a welcoming speech which was followed by a speech on community
volunteerism by former Mayor, Janice Laking.
10. In recognition of the special assistance provided the Volunteer and Development
Office, Julie took volunteer, Ruth Reynolds for lunch during National Volunteer
Week. Thanks for all the organizational work Ruth.
11. Julie participated in an online survey conducted by Professional Administrators of
Volunteer Resources — Ontario (PAVR -O) on the profession of volunteer
management.
12. During April, Julie was asked to provide several references and letters of references
for volunteers looking for employment and applying to post secondary programs.
13. Julie prepared articles for the newsletter in April.
VII BUILDING
1. No needles were found in the library washrooms in April.
2. 9 incident reports were filed during the month of April. None were drug related.
PREPARED BY A. Davis DATE May 27, 2010
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LIBRARY USAGE FOR THE MONTH OF: APRIL 2010
SAME MTH
CURR
228
PREY
CURR
994
- 22.04%
PREV YR
MTH
% +1-
YTD
YTD
% +1-
1 CIRCULATION
TOTAL ATTENDANCE
2,087
2,238
7.24%
8,047
8,303
Adult
76,425
75,207
-1.59%
308,561
308,226
-0.11%
Children
50,619
49,970
-1.28%
200,317
205,228
2.45%
TOTAL CIRCULATION
127,044
1253177
-1.47%
508,878
513,454
0.90%
10 COMPUTER RESERVATIONS
5,324
4,617
- 13.28%
2 HOLDS PLACED
11,508
11,706
1.72%
48,024
50,333
4.81%
3 INTERLIBRARY LOAN
a) Adult
1,974
942
- 52.28%
Borrowed
199
279
40.20%
781
1,000
28.04%
Lent
166
226
36.14%
768
766
-0.26%
4 MEMBERSHIP
273,874
9.61%
New members
548
533
- 2.74%
2,379
2,289
-3.78%
Active Members
52,972
55,443
4.66%
54,349
56,125
3.27%
In Person Visits
43,816
743739
70.57%
200,845
209,327
4.22%
5 INFORMATION REQUESTS
a) Main Floor Information
3,128
23527
- 19.21%
12,573
11,389
- 9.42 %.
b) Second Floor Information
1,096
951
- 13.23%
4,771
4,359
-8.64%
TOTAL INFORMATION REQUESTS
4,224
3,478
- 17.66%
17,344
15,748
-9.20%
6 ON -LINE DATA BASE. SEARCHES
6,762
10,215
51.06%
31,926
61,070
91.29%
7 COMMUNITY INFORMATION
a) Database records created
19
6
- 68.42%
95
37
- 61.05%
b) Database records updated
172
195
13.37%
974
693
- 28.85%
a) Events records created
177
147
- 16.95%
565
540
-4.42%
b) Events records updated
153
89
- 41.83%
441
386
- 12.47%
8 COMMUNITY SERVICES
Programs & Tours
a) Adult
30
27
- 10.00%
98
85
- 13.27%
b) Children/Young Adult
53
56
5.66%
223
246
10.31%
TOTAL PROGRAMS
83
83
0.00%
321
331
3.12%
r�aenaance
a) Adult
376
228
- 39.36%
1,275
994
- 22.04%
b) Children/Young Adult
1,711
2,010
17.48%
6,772
7,309
7.93%
TOTAL ATTENDANCE
2,087
2,238
7.24%
8,047
8,303
3.18%
VISITS TO LIBRARY WEBSITE
9 (remote and in house)
169,616
165,564
703,274
10 COMPUTER RESERVATIONS
5,324
4,617
- 13.28%
21,880
21,442
-2.00%
11 NEW ITEMS
a) Adult
1,974
942
- 52.28%
5,711
4,705
- 17.62%
b) Children/Young Adult
1,715
614
- 0.64198
5,122
3,068
- 40.10%
Collection size
250,319
258,012
3.07%
249,868
273,874
9.61%
12 VOLUNTEER HOURS 799.0 980.5 22.72% 3,016 3,643 20.77%
13 ROOM BOOKINGS 159 131 - 17.61% 584 591 1.20%
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1 LLL~z BARRiE PUBLIC
LLL LIBRARY
MINUTES
Board Meeting #10 -05
Thursday May 27, 2010 at 7:30PM
Consumers Gas Boardroom
PRESENT: C.Virgo (Chair), R. Duhamel (Vice- Chair), S. Kastner, A. Prince, V. DeCecco, L.
Strachan, A. Davis (Director), T. Latimer (Recorder).
ABSENT: M. Meads, J. Heran, L. McClean
Call to Order
The meeting was called to order at 7:30pm
2. Confirmation of Agenda
Add 11.2 Examiner Brassard Article
Add 11.3 Holly Centre feasibility study
Agenda confirmed.
Conflict of Interest
None declared.
4. ZAS Architect — Costas Catsaros
4.1 Painswick Branch Library Expansion Study
Costas was unable to attend - deferred until next meeting
4.2 Painswick Branch Sienage
#10 -23 KASTNER - PRINCE
THAT proposed signage for the Barrie Public Library Painswick Branch not include City
of Barrie branding. CARRIED
5. Capital Campaign Update — Ann Andrusyszyn
95% of the goal has been reached to date
30,000 challenge for a matching gift has been put forth by an anonymous donor.
Andrew is running a car wash — July 17 at Oasis Auto Car Centre
6. Minutes of Meeting
6.1 Minutes of Board Meeting #10 -04 dated Thursday April 22, 2010
410 -24 STRACHAN - DUHAMEL
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THAT the minutes of Board Meeting #10 -04 dated Thursday April 22, 2010 be
adopted.CARRIED
7. Business Arising
None
8. Report of the Chair
Volunteer hours are almost up to 1000 volunteer hours per month
There were 9 incident reports in May - no reports of needles.
9. Committee Reports
9.1 Financial Statement — December 2009
#10 -25 KASTNER - DECECCO
THAT the expenses listed in the financial statement for December 2009 be
approved. CARRIED
10. Director of Library Services Report Apri12010
Highlights of the report were discussed.
11. Other Business
11.1 Audited Financial Statement 2009
#10 -26 DUHAMEL - STRACHAN
THAT the 2009 Audited Financial Statements be received. CARRIED
11.2 Examiner Brassard Article
The Library Board Chair will draft a letter to be sent to John Brassard in response to the
article in the Barrie Examiner. The Library Board has a mandate to provide adequate
library services to all members of the City of Barrie. The Library Board is currently
working on a strategic plan that will include providing library services to the underserved
citizens of City of Barrie. In partnership with the City of Barrie, the Library Board is
currently pursuing its primary choice to locate a satellite library in the Holly Recreation
Centre. The article in the paper is undermining the board's ability to achieve their goal
and meet its responsibilities.
11.3 Holly Centre feasibility study
Some information has been received from the city — the architect and Kevin Bradley will
make a report to the board and members from the city will have information for the study
at the next board meeting. More clarification needs to be provided from city staff.
12. Committee Meeting Dates
At the Call of the Chair
13. Strategic Planning Session with Susan Wright — Randolph Group
Thursday June 10, 2010 at 6:00pm in the Georgian Room
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Date of Next Board Meeting
Thursday June 24, 2010 at 7:30pm in the Consumers Gas Boardroom.
14. Adjournment
The meeting was adjourned 8:35pm at by Vince DeCecco
CHAIR DATE
DATE
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DIRECTOR'S REPORT
June 24, 2010 for May 2010
PERSONNEL
1. Board members and the Director attended the Library's Volunteer Recognition Event
May 8`h.
2. May 8`h, the Director attended Capital Campaign Cabinet member, Rayner
McCullough's birthday party.
3. May 12`h, as part of Rotary's involvement with the Heart and Stroke Association,
participated in the Big Bike event.
4. May 26 to 27`h, the Director, as part of Rotary, participated in the Fun Run event held
to generate funds towards a number of community projects including the Barrie Public
Library Capital Campaign.
5. Two students, Stephanie Duncan and Tory Reid were hired for the Library's Summer
Birth, Marriages and Death (BMD) project. The students will start June 7`h.
6. Managers, Shonna Froebel and Jane Salmon, met with Mohawk student, Heidi
Keizars, as part of the Coop arrangement with the Library from May through August.
7. Elizabeth Bufton met with Tony Domingues from the City on May 26th to go over a
few details about the upcoming United Way campaign as she is the City's new
Campaign Chairperson for 2010.
8. Georgian College, Early Childhood Education (ECE) student, Sarah Triemstra, was
welcomed for a one month placement in the Children's Department. Sarah proved to
be very efficient and assisted the Children's department with numerous tasks while
gaining experience performing storytimes.
9. Bilingual Readopoly summer student, Natalie Brunelle, was hired in May to start June
23rd.
10. Two new relief staff have been to cover additional shift hours in Circulation Services
and to replace Wendy Witzak who resigned as a relief staff.
II INFORMATION SERVICES
Adult Information Services
1. Shonna Froebel and Robyn Zuck provided two New Novelist training sessions for IS
staff in May to include the new more user friendly user enhanced interface.
2. Shonna provided Mary McAlpine with training on placing orders using the Library
Service Centre's (LSC) new website.
3. Ayla Demiray and Alison Brumwell participated in the Southern Ontario Library
Service's (SOLS) EBSCO webinar on "Canadian Points of view" database.
4. Lynn Hougham attended the SOLS Non - Fiction Readers' Advisory workshop in May.
More patrons are requesting help finding non - fiction reading materials.
5. Elizabeth Bufton attended a Non - Fiction Reader's Advisory presentation by Helene
Golden from SOLS on May 19th.
6. Cathy Bodle, Martha Chown and Sylvia Mueller attended the 2010 InformOntario
Symposium at Georgian College, May 11 - 12.
7. As member of the steering committee, Robyn attended the Ontario Library
Association/Ontario Genealogical Society conference in Toronto on May 13,
introducing and thanking speakers. This conference was a full year in the planning.
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8. Janet Graham and Melinda Walley received instruction on placing direct online
special orders with Ulverscroft publishing. This will increase staff efficiencies in
placing orders.
9. Janet finally received the box of 50 large print travel booklets for persons with
disabilities. Most of these will be used with the travel programs to be offered this fall.
10. Patricia Roebuck thoroughly weeded the multilingual collection in May and a new
shelf arrangement was given to the page coordinator for shifting. The website was
updated accordingly as were the flyers.
11. Robyn Zuck attended a full day "Overdrive" meeting in Toronto with the Libraries on
the Go consortium on May 7. Issues included more training for staff, marketing,
redesign of our website, and how library staff can cope with the constantly changing
digital technology.
12. Robyn Zuck, Jane Salmon and Cindy Madden met with Ewen Galbraith, Gale
representative, for a presentation of new online products. Three were of special
interest to the Library: "Grzimek's Animals," .. GreenR" and "Global Issues in
Context."
13. 7 DVD donations were added to the collection as well as 29 French, 10 Spanish and
another 220 titles.
14. Library Adult Information Services staff continue to respond to Knowledge Ontario's
collaborative provincial "AskON" reference service as well as the Library's "Ask -a-
Librarian" service. Patricia Roebuck responded to at least 8 requests for French
materials from customers who now contact Patricia directly given the special nature of
the service. Cindy Madden responded to a special request on titles far in advance of
their actual publication. Using the Advanced Search features of the Library's
computer system, Cindy was able to provide instruction and assistance.
15. Cindy Madden provided some follow -up medical information for a VLS patron on
diabetic neuropathy.
16. Elizabeth Bufton created a "Health Awareness" display in the front foyer and also
created a "Destination Jungle" display to promote the Adult Summer Reading
Program.
17. Elizabeth set up four displays on the main floor: "Let's Play @ Your Library," "What
Colour is Your Parachute? @ Your Library," "Bird Watching @ Your Library" and
"Plan Your Wedding @ Your Library."
18. Anne Dorsey, Business Librarian, replied to a patron looking for the history on the
owners of a Barrie business at the turn of the 20th century. Patron was thrilled that the
information could be scanned and sent in an email.
19. Anne also replied to a patron looking for the stock information on two particular
companies and whether these companies were traded on the TSX (thanks to Shonna
for her assistance). This led to a second query from the same patron about limits on
stocks that can be owned for non - Canadian companies.
20. Anne replied to a patron looking for the number of eligible voters and actual voters in
each ward in the 2003 and 2006 municipal elections. Thanks to Dawn McAlpine for
her assistance.
21. Anne continued to assist patrons using PCensus to establish local business services in
Barrie and the Multimillion Dollar Database Index (MDDI) to locate as well as help
other businesses in Barrie. These databases and business reference services are
proving to be invaluable to the business community and the economic growth
prospects of Barrie.
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22. In May, Information Barrie distributed 1885 brochures including 5 Newcomer
Information packages.
23. Shonna Froebel attended 3 Business Networking International (BNI) Breakfast
meetings. Shonna and Nancy Woods delivered a presentation on Library programs at
one of the meetings.
24. Shonna Froebel and Elizabeth Bufton delivered an outreach session at Holly
Community Centre on eBooks and e- audiobooks to an enthusiastic audience of 7
seniors.
25. Patricia Roebuck spoke at the Barrie Literacy Council (BLC) annual awards dinner
about the Library's resources. This is always a very inspiring evening as adult learners
move toward achieving goals in lifelong learning. She also spoke with the new
outreach and upgrading teacher for BLC who is looking for new clients and a venue
for teaching clients who can't meet at BLC facilities. They will meet for a Library tour
and introduction to the Basic English collection.
26. Mary prepared a Classic Beach Reads list for Lori Martin of the Advance to be
included in the GoodLife magazine.
27. Cindy Madden wrote an email response to a patron comment form from a local author
leading to the impetus for the Library's creation of a special subject heading and
Recommended Reading list to identify local authors.
28. Cindy Madden wrote some additional content for the Summer Health Newsletter
column.
29. Local historian, Doug Hamilton, volunteering at Victoria Village, discovered a book
on the history of Canadian railways (A Way to the West: a Canadian railway legend)
in their little library and arranged to have it donated to ours so it is accessible to the
community; it has been book - plated crediting Vic Village and Ann A. wrote the
gentleman a thank you note. Interestingly, the title page has a handwritten inscription
by the author "to my neighbor Janice Laking [former Mayor] with my best wishes
Allan Bell ".
30. Anne Dorsey attended the annual Self Employment Assistance conference at Geneva
Park on May 51h and the Greater Barrie Chamber of Commerce breakfast meeting on
May 6th. Anne attended the Oro - Medonte Chamber of Commerce BA5 on May 10th.
31. Anne provided an information session on MDDI and PCensus to the SEA program in
Orillia on May 11`h.
32. Anne presented a PCensus coaching session for clients from the Business Enterprise
Resource Network on May 17`h
33. Anne attended the Greater Barrie Chamber of Commerce board meeting on May 18th.
34. Anne provided an information session for the Job Finding Club on May 18th.
35. Anne attended the Greater Barrie Chamber of Commerce BA5 at the Barrie Athletic
Club on May 19th.
36. Anne attended the Women In Networking Going Strong (WINGS) breakfast on May
26th.
37. Anne and Chris Vanderkruys met with Lisa Austin from TD Canada Trust to provide a
list of materials purchased with a $5000 donation in September 2008. Chris will create
bookplates with logo provided by Lisa so that each item will be acknowledged with
the bookplate.
38. Anne submitted a proposal for a business session for SuperConference 2011.
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39. Elizabeth Bufton provided Visiting Library Services (VLS) to 11 retirement and
nursing homes and Janet Graham and Elizabeth provided materials for 10
Nursing/Retirement Homes in May.
40. Cathy Bodle and Janet Graham visited the Holly Recreation Centre for an Information
Barrie and magazines online outreach. Those attending were surprised that they could
access this information from home.
41. Janet Graham provided her monthly book review for Focus 50+ community seniors'
paper and outlined the upcoming programs. This time she did a grand - parenting book
for seniors' month.
42. Robyn Zuck worked with Doreen H of the Ontario Genealogy Society to add new vital
statistics microfilm to our collection.
43. Robyn also worked with Ken Reese to organize a workshop on searching vital
statistics in Ontario.
44. Cathy Bodle participated in an outreach program to the Holly Community Centre's
Computer Club on May 21, to demonstrate searching the online Community
Information Database and the Community Events Calendar.
45. During the month of May, Adult Information Services delivered a total of 29 programs
to 235 attendees including electronic products, tours, book clubs, business, gardening,
health and wellness, travel and community outreach.
46. Elizabeth Bufton introduced Tom McCavour from the Master Gardener series on May
7th.
47. Elizabeth invited Susie Bruce, Marketing Manager for a Barrie Retirement Home to
come in and talk about Retirement Homes vs. Long -term Homes on May 25th.
48. Janet Graham invited presenters to deliver 4 gardening programs on starting plants
from seeds, selecting the right place for your plant, identifying weeds and a special
wildflower program.
49. Janet Graham convened a travel program from Mauritius which was well attended and
received.
50. Elizabeth Bufton presented two "Introduction to the Internet" workshops on May 5th
and 12th.
51. Robyn Zuck prepared and presented a Yahoo email session.
52. Anne Dorsey facilitated the planning for Understanding Condominiums session on
May 4th and presented Business 101 on May 121h.
53. Anne presented PCensus information session on May 19th and facilitated the Recently
Separated Information program on May 171h
54. Shonna Froebel continues to attend meeting with the City and the architect for the
Painswick Branch. In May, Shonna and Heather Betz selected hardware for the doors.
55. Robyn discussed the advances in eBooks and e- readers at the IS meeting and
comparing e- readers. A special thanks to Shonna Froebel for donating the Kobo
reader.
Children and Youth Service
1. A Mohawk Library Techniques program student, Heidi Keizous, attended the May TAB
meeting.
2. Jane Salmon met with Vaughan Public Library Board member, Suri Rosen, to discuss
challenges to materials in library collections. Suri is completing her Masters in
Information Science.
3. Vicki Nicholls attended the Ontario Genealogical Conference from May 13 -16, 2010.
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4. On May 20, Debra Smith and Ruby Meijers attended a webinar on the "Canadian Point
of View" database.
5. On May 27, Debra Smith and Laura Lafleshe attended a webinar on the new version of
Novelist
6. Debra Smith added 21 donated items to the young adult and junior nonfiction
collections in May.
7. Kym McOuat created two reading lists for the information desk this month; one for
Urban and Rural material and a second for Music (Babies and Toddler focus).
8. Debra Smith updated the White Pine awards list on Teen Territory.
9. On May 10, Brenda Jarvis conducted a tour for the 10th Barrie Sparks.
10. On May 11, Debra Smith led a tour for 28 grade 7 students from Prince of Wales P.S.
11. On May 12, Ruby Meijers represented the library with a display at the Welcome Wagon
Baby Show. She talked to at least 200 people throughout the evening. A comment she
heard, "I would never have thought of the library..."
12. On May 17, Debra Smith led a tour for 36 grade 7/8 students from Prince of Wales P.S.
13. On May 18th Jane Salmon received an e -mail from Bradford Public Library requesting
information about running a Battle of the Books program. Jane will be meeting with
Bradford public library staff as well as Bradford elementary school staff in June to assist
them in starting up a program.
14. On May 18th Laura Lafleshe led a tour for 20 grade 4/5/6 students from Prince of Wales
Public School.
15. On May 20th Jane Salmon chaired a meeting of the Ontario Library Association (OLA)
Best Bets committee.
16. On May 25th Jane Salmon received an e -mail from an elementary school in Texas
seeking advice on starting a Readopoly program.
17. On May 25th Kym McOuat led a tour for 32 grade one students from Steele Street
School
18. On May 25, Patricia Roebuck distributed publicity flyers about the Library's summer
programs in French to 3 of the 4 French- language schools. Each school has different
ways of receiving information from outside agencies. Some want the information
electronically, others want paper flyers and one gathers the whole school together every
morning for announcements.
19. On May 26`h, Jane Salmon attended a meeting of the Simcoe County Best Start
Committee.
20. On May 26th Kym McOuat visited the Peek -a -Book Childcare centre in southwest
Barrie and told stories to 47 children.
21. On May 26, Patricia Roebuck attended the official opening of Ecole secondaire Romeo
Dallaire, the new regional public French high school. She was given the royal tour by
library technician Tiffany C6t6 who is part of the group of Francophone library staff that
Trish organized.
22. On May 27, Patricia Roebuck met for a final planning meeting for the French `Welcome
to Kindergarten' program that will take place at Ecole La Source on June 25. Her role
will be to encourage families of incoming kindergartners to make reading aloud to their
children in French a habit and to make them aware of the Library's programs and
resources.
23. On May 27th Ruby Meijers led a tour for 38 grade one students from W.R. Best School.
24. On May 28, Patricia Roebuck spoke to the French Early Years group about the Library's
summer programs in French.
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25. On May 31st Kym McOuat visited 32 grade one students at Hillcrest Public School.
26. On May 31st Jane Salmon received an e -mail from an ESL teacher with the Public
School Board asking about library summer activities to help children with English.
ReadopoIy was suggested, among other events.
27. On May 31st Jane Salmon attended a Road to Reading Fun Fair planning committee
meeting.
28. Kym McOuat provided the Zehrs and Holly storytimes this session. On average, 40
people attended the Zehrs storytime and 57 people attended each Holly storytime.
Participants are enthusiastic and very positive about the library.
29. Cindy Pomeroy -White notified all winners of the Creative Arts Contest. A winner
group photo was arranged for June 5.
30. National Youth Week main events took place May 1 -3. Cindy ran the Pizza Challenge
and a crowd of 340 people tasted pizza. Dominos Pizza won this year.
31. The Trash to Glam Fashion Show of recycled materials for teens initiated by Cindy was
held in May. Brandon Dwyer hosted the event with a "model" friend. Cindy had also
found a teen DJ for the show. Brandon was happy to help stretch the show by offering
to design a recycled outfit of garbage bags, on the spot, and then have his model wear it.
His creation was wonderful and the audience loved it. SNAP Barrie was there to record
the event and Cindy arranged for KOOLFM to M.C. this event.
32. The National Youth Week JobNolunteer Fair on May 3 was well attended by over 400
people and there were 21 tables of employers and volunteer opportunities. Nine Teen
Advisory Board members assisted with this event and the Pizza Challenge.
33. Cindy and the National Youth Committee met on May 9 for a follow up meeting and
discussed the many changes for National Youth Week for 2011.
34. Teen Advisory Board (TAB) Book Trailer number one (World War Z) is in its final
stages and for the second book trailer, Cindy will meet with Debra Smith to choose a
feature book from the Young Adult collection. TAB is thinking about "Wish List' by
Eoin Colfer as its next book.
35. It was decided that there will be another Bands Fundraiser night for the new branch in
September to be arranged and hosted by TAB and Cindy.
36. TAB has been nominated for a second volunteer award by Julie Ross and it is a United
Way award for volunteerism. It has been a good experience pulling together a history of
the Teen Advisory Board even if no awards are won.
37. Cindy approached Future Shop for a donation towards "Survivor" of an IPod Touch.
38. 70 Children's and Young Adult programs were delivered to 1,984 participants in May.
Programs included storytimes, tours, outreach and teens.
39. The Spring session of Registered Storytimes wrapped up in May on a successful note.
There will now only be drop -in storytimes until the Fall.
40. Ruby Meijers led the final Junior Book Club meeting of the season. After a book
discussion, a game of Jeopardy was played consisting of "answers" from the books we
had read over the year.
41. The Ontario Student Assistance Program (OSAP) and Scholarship Assistance night on
May 20 was successful with 40 people in attendance.
42. On May 20, Debra Smith and Cindy Pomeroy -White held the last meeting of the Teen
Book Club. Debra prepared a power point (online) version of Jeopardy for the teen
book club members based on young adult books /authors. Teens enjoyed trying to
answer trivia questions, and it was a fun evening.
Page 182 of 345
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43. Cindy Pomeroy -White was approached by a patron who would like to work on a "World
Caf6" program for teens with Cindy. Cindy has emailed her a program Proposal form to
fill out and will discuss this with Jane. The program is sort of an open forum caf6 where
teens can discuss various issues.
44. Cindy Pomeroy -White responded to a request from Service Canada regarding their
Youth Employment staff being in the library to offer assistance to teens during the
summer.
45. Vicki Nicholls is working on a programming idea for children/teen services related to
genealogy and family history.
III CIRCULATION SERVICES
1. Visiting Library Services visited 11 Nursing Homes, made 56 deliveries and pickups
involving 35 volunteer hours.
2. A patron commented that she appreciated the hold service available online and was a
frequent user of it.
3. The acting Manager of Circulation, Heather Betz, continues to collect information
from the staff in the circulation department regarding processes and to review
procedures in order to streamline the workings of the department in anticipation of a
multi branch system.
4. Carol Prescott attended a Health and Safety Conference and Trade Show on May 4 — 5
as a representative of the Health and Safety Committee.
IV INFORMATION TECHNOLOGY SERVICES
1. Linda Beazley's tasks for May included the application of the month labels on new
titles in place of the red dots. The labels indicate the month of processing and help
staff maintain the freshness of the "new" browsing shelves.
2. Freida Lund has started to use the EDIFACT invoicing program resolving issues
created when the supplier does not provide the appropriate supplier sourced codes. A
new "ordered" status has been added for material ordered as part of the Library's use
of Automatic Release Plan (ARP). The use of such plans will improve the Library's
order efficiencies. Freida is also testing new software to further improve the receipt of
new titles.
3. Andrew Rogers updated the collections toolkit reports and enabled the Library to
email lists of titles to addresses outside the City's name domain. More reports have
been added to the Library's "Insite" and a special report to assist staff with budget
tracking was created.
4. Barb Romeo continues to perform Interlibrary Loan (ILLO) duties. Staff and patrons
are pleased with the new patron- initiated ILLO request software utility enhancement.
5. Melinda Walley continues to work on the materials being ordered for the Painswick
branch.
6. Laurie Wright continues to maintain the Library's Website and added the introduction
of the duck family to the water in May. Laurie has started to prepare for our multi -
location technical support by engaging in the Remote Assistance function that is built -
into the Windows operating system
7. The Horizon server has had few problems apart from those beyond the City's control
(power outage occurred twice in May).
8. The Userful Desktop workstations appear to have stabilized.
Page 183 of 345
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9. Khuan Seow conducted 4 surveys for implementing Bibliocommons. As Knowledge
Ontario's funding may be jeopardy, Khuan is investigating alternatives to proceed
with what is an important future direction for libraries to better serve individual and
community information needs in a way that citizens are coming to use information in
their lives.
10. The all -in -one workstation trial in the lunchroom had received a great deal of
constructive feedback. It appears to be a much - appreciated utility for our pages.
V COMMUNITY DEVELOPMENT
1. 48 teams have registered so far for this year's Dragon Boat Festival. 43 were
registered at this time last year. The Library's dragon boat, Dragon Slayer, was put
into the marina in May and a new shed for storage of lifejackets and paddles was
installed.
2. Chris Vanderkruys met with our media sponsors to ensure their continued support and
to look at new creative media ideas. Chris met with the Knights of Columbus to
consider their providing the beer tent this year. He also met with Rogers and KOOL
FM to ensure their continued promotion of the Festival.
3. A registration slot for the Dragon Boat Festival was contributed to the Rotary Auction
with the Library's Capital Campaign being one of the designated recipients for the
Rotary Club's fundraising efforts. This was a marketing effort on the part of the
Library and the slot was won by a team new to the Festival.
4. Planned Giving Counsel of Simcoe County — Ann Andrusyszyn attended monthly
Executive of the Planned Giving Counsel of Simcoe County and continues to meet her
duties as membership Director for the Counsel. Ann also attended their annual
Symposium.
5. The Development Office continues with the Association of Fundraising Professional
(AFP) Webconference initiative hosting two sessions this month: "The Challenging
Changes of Capital Campaigns" and "The Stalled Campaign."
6. Ann Andrusyszyn continued working as a Board member on the Barrie Community
Foundation (BCF) and attending several meetings this month. Ann is currently
participating in strategic planning for the Foundation.
7. Ann chaired a meeting of the Marketing sub - committee for the Georgian College
Advisory Committee for the Fundraising and Resource Development postgraduate
program in May and participated in an evening of community input for the College's
strategic plan implementation. Ann also assisted with final preparations for the one
day fundraising conference in May
8. Ann attended the Georgian fundraising conference: "Online and On Target:
Technology for Non - profits."
9. Chris Vanderkruys attended BNI breakfast forum.
10. Chris represented the Library at the Tourism Barrie Annual General Meeting in May.
11. Ann Andrusyszyn met with Season's Centre in May to discuss local fundraising.
12. In May, Ann attended a planning meeting at City Hall as part of Door Open Barrie and
facilitated by the Department of Culture. The Library is on the list for the 2010 Doors
Open Barrie event September 19`h
13. Chris Vanderkruys and Ann Andrusyszyn attended the official opening ceremonies for
the new Collingwood Public Library
Page 184 of 345
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14. Barrie Folk Society's Unplugged Saturday Night was held in May with approximately
27 attendees. The August Unplugged will be held al fresco at the Heritage Park
gazebo as it falls on Dragon Boat Festival day.
15. Two monthly columns were sent to the Barrie Life and Times in May plus a Campaign
Corner
16. Chris Vanderkruys created a Dragon Boat Festival display for the Library's lobby
display case in May.
17. Chris met with committee members to continue planning for our October "A Novel
Night Out" event Friday, October 15 1'
18. Capital Campaign meetings continue.
19. Chris met with prospects at the IOOF Heritage Square and received a large gift of
securities for the campaign.
20. Ann & Chris started preparations for a "Summer Gift Challenge" from a local
businessman who will match up to $30,000 in donations from the public. The
Development Office is considering a focused direct mail campaign based on the
challenge.
21. Ann & Chris both attended the Volunteer Recognition brunch held at The Fishbowl on
May 7. Chris assisted Julie with this. Kudos to Julie (and her husband Ric) on a great
event!
22. Ann participated in the Ontario Public Library (OPL) Marketing Think Tank: at the
Oakville Public Library and Ann along with Burlington Public Library has been asked
to plan another session for 2010. Interest is very high.
23. Ann has been invited to present again at OLA Superconference 2011 for a pre-
conference "Fundraising Day @ OLA ", to facilitate with Rob Lavery, Southern
Ontario Library Service (SOLS) and to sit on a panel for a session on capital
campaigns later in the conference.
24. At the Annual General Meeting of the Association of Fundraising Professional (AFP),
Chris received Chapter recognition for gaining his Certified Fundraising Executive
(CFRE) status. Congratulation Chris.
VI VOLUNTEER PROGRAM
1. Julie Ross set up a volunteer recruitment booth on May 3rd at the Holly Recreation
Centre as part of National Youth Week's Volunteer & Job Fair. Chris Vanderkruys,
Development Office, assisted promoting the need for volunteers at the Dragon Boat
Festival.
2. As part of an initiative by the Barrie Association of Volunteer Administrators
(BAVA), Julie visited her colleague Pat Reilly at Woods Park Care Centre on May 4th
to exchange information and ideas about our respective volunteer programs.
3. The Library's annual volunteer recognition event was held at the Fishbowl Restaurant
on Saturday, May 8th. This was the first time our volunteer event was held on a
Saturday morning and attendance was higher than it has ever been, with over 140
guests. After the event, Julie provided photos for the upcoming newsletter.
4. Julie attended the annual conference of the Professional Administrators of Volunteer
Resources — Ontario on May 12 -13th. Julie attended an all -day session presented by
Betty Stallings on May 12th. Betty allowed all conference attendees access to
download her 12 module "55- Minute Training Series," a valuable training resource for
volunteer management. On the 13th, Julie attended two half -day sessions — Time
Management and Risk Management.
Page 185 of 345
11 b) - Minutes of Barrie Public Library meetings held on March 25, &...
5. The Teen Advisory Board was nominated for the United Way's Community
Leadership Award for Students.
6. Julie prepared a new shelf reading schedule for volunteers to incorporate all the
collections in the library to greatly improve the organization of material on the shelves
of what is one of the libraries with the highest collection turn -over rates.
7. Two new volunteers were trained at the Cafe.
8. As the end of the school year draws near, Julie has been asked to sign many
community service forms for high school and have also provided several letters of
reference for employment and post- secondary purposes.
9. The Fair Trade Working Group (FTWG) in Barrie has approached Julie again this year
to ask to deliver another Fair Trade display in the library foyer on May 15th as part of
Fair Trade Week. The FTWG will provide coffee at no charge from the Kozlov Cafe.
VII BUILDING
1. The pagoda has been removed from the reading garden in order to deter pigeons from
nesting.
2. 8 Incident reports were filed in May, one resulting in a notice of trespass being served.
One report indicates that our caretaker found a bag of drug paraphernalia in the
garbage can in the men's washroom.
3. 4 needles were found in the Sharps container installed in the men's washroom.
4. The full -time city custodian is still not setting up meeting rooms, however, has been
filmed by the Canadian Back Institute at the request of her city supervisor.
5. New shelving for the multilingual collection is in the process of being ordered and
delivered.
PREPARED BY A. Davis DATE June 24, 2010
Page 186 of 345
11 b) - Minutes of Barrie Public Library meetings held on March 25, &...
. a
LIBRARY USAGE FOR THE MONTH OF: MARCH 2010
345
REVISED
0.00%
1,244
1,111
- 10.69%
SAME MTH
CURR
1,898
PREV
CURR
7,197
- 1.46%
PREV YR
MTH
% +/_
YTD
YTD
% +1-
1 CIRCULATION
Adult
84,866
85,436
0.67%
317,002
318,455
0.46%
Children
59,009
59,003
-0.01%
208,707
214,261
2.66%
TOTAL CIRCULATION
143,875
144,439
0.39%
525,709
532,716
1.33%
2 HOLDS PLACED
12,509
14,084
12.59%
49,025
52,711
7.52%
3 INTERLIBRARY LOAN
a) Adult
1,433
1680
17.24%
5,170
5,443
Borrowed
256
297
16.02%
838
1,018
21.48%
Lent
243
299
23.05%
845
839
-0.71%
4 MEMBERSHIP
12 VOLUNTEER HOURS
852.3
969.25
13.72%
3,070
3,632
New members
701
645
- 7.99%
2,532
2,401
- 5.17%
Active Members
54,349
56,125
127%
54,349
56,125
3.27%
In Person Visits
54,320
49,996
- 7.96%
211,349
184,584
- 12.66%
5 INFORMATION REQUESTS
a) Main Floor Information
3,003
3,349
11.52%
12,448
12,211
- 1.90%
b) Second Floor Information
1,319
1,261
- 4.40%
4,994
4,669
- 6.51%
TOTAL INFORMATION REQUESTS
4,322
4,610
6.66%
29,061
16,880
- 41.92%
6 ON -LINE DATA BASE SEARCHES
9,177
18,729
104.09%
34,341
69,584
102.63%
7 COMMUNITY INFORMATION
a) Database records created
18
9
- 50.00%
94
40
- 57.45%
b) Database records updated
295
191
- 35.25%
1,097
689
- 37.19%
a) Events records created
155
137
-11.61%
543
530
- 2.39%
b) Events records updated
167
88
- 47.31%
455
385
- 15.38%
8 COMMUNITY SERVICES
Programs & Tours
a) Adult
23
24
4.35%
91
82
-9.89%
b) Children/Young Adult
58
58
0.00%
228
248
8.77%
TOTAL PROGRAMS
81
82
1.23%
319
531
66.46%
Aff. —I. ro
a) Adult
345
345
0.00%
1,244
1,111
- 10.69%
b) Children/YoungAdult
2,243
1,898
- 15.38%
7,304
7,197
- 1.46%
TOTALATTENDANCE
2,588
2,243
- 13.33%
8,548
8,308
- 2.81%
VISITS TO LIBRARY WEBSITE
9 (remote and in house)
177,326
214,632
21.04%
710,984
804,759
13.19%
10 COMPUTER RESERVATIONS
6,301
3,497
- 44.50%
22,857
18,255
- 20.13%
11 NEW ITEMS
a) Adult
1,433
1680
17.24%
5,170
5,443
5.28%
b) Children/YoungAdult
1,333
1186
- 0.11028
4,740
3,640
- 23.21%
Collection size
249,868
273,874
9.61%
249,868
273,874
9.61%
12 VOLUNTEER HOURS
852.3
969.25
13.72%
3,070
3,632
18.31%
13 ROOM BOOKINGS
151
160
5.96%
576
620
7.64%
Page 187 of 345
11 b) - Minutes of Barrie Public Library meetings held on March 25, &...
LIBRARY USAGE FOR THE MONTH OF: APRIL 2010
199
REVISED
40.20%
781
1,000
28.04%
SAME MTH
CURR
226
PREV
CURR
766
- 0.26%
PREY YR
MTH
% +J_
YTD
YTD
693
1 CIRCULATION
New members
548
533
- 2.74%
2,379
2,289
Adult
76,425
75,207
- 1.59%
308,561
308,226
- 0.11%
Children
50,619
49,970
- 1.28%
200,317
205,228
2,45%
TOTAL CIRCULATION
127,044
125,177
- 1.47%
508,878
513,454
0.90%
2 HOLDS PLACED
11,508
11,706
1.72%
48,024
50,333
4.81%
3 INTERLIBRARY LOAN
Borrowed
199
279
40.20%
781
1,000
28.04%
Lent
166
226
36.14%
768
766
- 0.26%
4 MEMBERSHIP
172
195
13.37%
974
693
- 28.85%
New members
548
533
- 2.74%
2,379
2,289
- 3.78%
Active Members
52,972
55,443
4.66%
52,443
55,443
5.72%
In Person Visits
43,816
74,739
70.57%
200,845
209,327
4.22%
5 INFORMATION REQUESTS
a) Main Floor Information
3,128
2,527
- 19.21%
12,573
11,389
- 9.42%
b) Second Floor Information
1,096
951
- 13.23%
4,771
4,359
-8.64%
TOTAL INFORMATION REQUESTS
4,224
3,478
- 17.66%
28,963
15,748
- 45.63%
6 ON -LINE DATA BASE SEARCHES 6,762 10,215 51.06% 31,926 61,070 91.29%
7 COMMUNITY INFORMATION .
a) Database records created
19
6
- 68.42%
95
37
- 61.05%
b) Database records updated
172
195
13.37%
974
693
- 28.85%
a) Events records created
177
147
- 16.95%
565
540
- 4.42%
b) Events records updated
153
89
- 41.83%
441
386
- 12.47%
8 COMMUNITY SERVICES
Programs & Tours
a) Adult
30
27
- 10.00%
98
85
- 13.27%
b) Children/Young Adult
53
56
5.66%
223
246
10.31%
TOTAL PROGRAMS
83
83
0.00%
321
532
65.73%
Attendance
a) Adult
376
228
- 39.36%
1,275
994
- 22.04%
b) Children/Young Adult
1,711
2,010
17.48%
6,772
7,309
7.93%
TOTAL ATTENDANCE
2,087
2,238
7.24%
8,047
8,303
3.18%
VISITS TO LIBRARY WEBSITE
9 (remote and in house)
169,616
165,564
- 2.39%
703,274
755,691
7.45%
10 COMPUTER RESERVATIONS
5,324
4,617
- 13.28%
21,880
19,375
- 11.45%
11 NEW ITEMS
a) Adult
1,974
942
- 52.28%
5,711
4,705
- 17.62%
b) Children/Young Adult
1,715
614
- 0.64198
5,122
3,068
- 40.10%
Collection size
250,319
258,012
3.07%
250,319
258,012
3,07%
12 VOLUNTEER HOURS
799.0
980.5
22.72%
3,016
3,643
20.77%
13 ROOM BOOKINGS
159
131
- 17.61%
584
591
1.20%
Page 188 of 345
11 b) - Minutes of Barrie Public Library meetings held on March 25, &...
LIBRARY USAGE FOR THE MONTH OF: MAY 2010
1 CIRCULATION
Adult
Children
SAME MTH
PREV YR
76,169
50,091
CURR
MTH
73,728
50,455
% +l-
- 3.20%
0.73%
PREV
YTD
384,730
250,408
CURB
YTD
381,954
255,683
-0.72%
2.11%
TOTAL CIRCULATION
126,260
124,183
-1.65%
635,138
637,637
0.39%
2 HOLDS PLACED
11,587
11,722
1.17%
59,611
62,055
4.10%
3 INTERLIBRARY LOAN
128
140
9.38%
693
680
- 1.88%
Borrowed
226
242
7.08%
1,007
1,242
23.34%
Lent
172
243
41.28%
940
1,009
7.34%
4 MEMBERSHIP
New members
508
509
0.20%
2,887
2,798
- 3.08%
Active Members
52,183
55,956
7.23%
52,183
55,956
4.66%
In Person Visits
43,179
41,142
- 4.72%
244,024
250,469
2.64%
5 INFORMATION REQUESTS
a) Main Floor Information 2,509 2,638 5.14 % 15,082 14,027 - 7.00%
b) Second Floor Information 1,141 998 - 12.53% 5,912 5,357 - 9.39%
TOTAL INFORMATION REQUESTS 3,650 3,636 -0.38% 20,994 19,384 - 7.67%
6 ON -LINE DATA BASE SEARCHES 8,382 11,625 38.69% 40,308 72,695 80.35%
7 COMMUNITY INFORMATION
849
1357
59.84%
6,560
6,062
-7.59%
a) Database records created
14
6
- 57.14%
109
43
- 60.55%
b) Database records updated
179
151
- 15.64%
1,153
844
- 26.80%
a) Events records created
128
140
9.38%
693
680
- 1.88%
b) Events records updated
78
93
19.23%
519
479
-7.71%
8 COMMUNITY SERVICES
Programs & Tours
a) Adult
30
29
- 3.33%
128
114
- 10.94%
b) Children/Young Adult
55
70
27.27%
278
316
13.67%
TOTAL PROGRAMS
85
99
16.47%
406
430
5.91%
Attendance
a) Adult
316
235
- 25.63%
1,591
1,229
- 22.75%
b) Children/Young Adult
1,658
1,984
19.66%
8,430
9,293
10.24%
TOTALATTENDANCE
1,974
2,219
12.41%
10,021
10,522
5.00%
VISITS TO LIBRARY WEBSITE
9 (remote and in house)
169,616
163,063
- 3.86%
872,890
918,754
5.25%
10 COMPUTER RESERVATIONS
5,324
3,848
- 27.72%
27,204
23,223
- 14.63%
11 NEW ITEMS
a) Adult
849
1357
59.84%
6,560
6,062
-7.59%
b) Children/Young Adult
795
1171
0.472956
5,917
4,239
- 28.36%
Collection size
251,053
261,645
4.22%
251,053
261,645
3.07%
12 VOLUNTEER HOURS
736.5
832.5
13.03%
3,753
4,475
19.25%
13 ROOM BOOKINGS
149
145
- 2.68%
733
736
0.41%
Page 189 of 345
11 c) - Minutes of Orillia Public Library meeting held on May 26, 20...
ORILLIA PUBLIC LIBRARY BOARD
MLNUTES OF MAY 26, 2010 MEETING
A regular meeting of the Library Board was held in the Library commencing at 7:00 p.m.
PRESENT — BOARD — J. Swartz, Chair; P. Hislop, Vice - Chair; F. Coyle, D. Evans;
R. Fountain; A. Parsons; P. Orser; J. Rolland; M. Seymour
STAFF - D. Silver, Chief Executive Officer
S. Campbell, Director of Children's Services
T. Chatten, Recorder
BOYS & GIRLS CLUB OF ORILLIA — R. Howes, H. Beard
FRIENDS OF THE LIBRARY — A.M. Alexander
ABSENT — M. Fogarty, G. Guthrie
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF — None
CONSENT AGENDA
MOTION #2010:16
Moved by F. Coyle, seconded by P. Hislop that the consent agenda of the May 26, 2010 meeting
be adopted. CARRIED
A small token of thanks was presented to J. Swartz for his many years service on the Library
Board as he resigns from the position of Chair.
TIMEKEEPER —A. Parsons
DISCUSSION AGENDA
BUSINESS ARISING FROM THE MINUTES
Boys & Girls Club of Orillia — R. Howes presented a progress report as recommended at the
October 2009 meeting when the original presentation was made to the Board. It is the Board's
recommendation to continue the program or not after consultation with staff members.
MOTION #2010:17
Moved by J. Rolland, seconded by A. Parsons that the Orillia Public Library Board supports the
CEO in deciding to continue the partnership with the Boys & Girls Club of Orillia, or to cancel
the partnership. CARRIED
Nomination of Board Chair — G. Guthrie was nominated at the last meeting and accepted at that
time, therefore she is acclaimed as the new Board Chair. J. Rolland was nominated by D. Evans
as the Vice- Chair, seconded by F. Coyle. J. Rolland accepted the position of Vice -Chair of the
Library Board.
Page 190 of 345
11 c) - Minutes of Orillia Public Library meeting held on May 26, 20...
Thanks were expressed by John Swartz who has been on the Library Board since 1996 as he was
happy to see the last bricks come down on the old building, and his thanks to the many people
involved with the new building project. F. Coyle expressed his congratulations to John for his
media coverage and many dealings with items as board chair.
NEW LIBRARY
D. Silver reviewed the report and indicated that Lori Koughan and Brian Jewitt are attending
construction meetings on behalf of the Library and the City, and keeping us well informed with
good open lines of communication.
REPORTS OF BOARD COMMITTEES & REPRESENTATIVES
Policy Committee — Workplace Harassment & Workplace Violence PolicyLprogram
D. Silver and S. Campbell attended sessions at the OLA Conference outlining Health & Safety
training that must be completed by June 15, 2010. D. Silver has recently taken the required
course, and other staff members will take them in the fall.
MOTION #2010:18
Moved by P. Hislop, seconded by R. Fountain that the Orillia Public Library Workplace
Harassment Policy /Program be adopted. CARRIED
MOTION #2010:19
Moved by P. Hislop, seconded by F. Coyle that the Orillia Public Library Workplace Violence
Policy /Program be adopted. CARRIED
NEW BUSINESS
Report re: Children's Program Budget — S. Campbell indicated to the Board that a SOLS grant
received by the Library was deposited into 2009 funds but expenses spent in 2010 budget year.
The Board has requested that B. Ripley, City Treasurer be asked to reconcile this matter and
bring back to the Board for further information.
IN CAMERA SESSION
Moved by J. Swartz, seconded by D. Evans that the Board go in camera at 7:50 p.m.
Moved by J. Swartz, seconded by A. Parsons that the Board come out of closed session at 7:56
p.m.
Adjournment at 7:58 p.m. moved by J. Swartz.
BOARD CHAIR CHIEF EXECUTIVE OFFICER
Page 191 of 345
11 c) - Minutes of Orillia Public Library meeting held on May 26, 20...
REPORT OF THE DIRECTOR OF CHILDREN'S YOUTH & AUDIO VISUAL SERVICES
Submitted by Suzanne Campbell
MAY 2010
Reference
Goal Develop methods of measurement to evaluate the effectiveness of Library
services and programs
Reference Questions: Year to Date:
May 2010: 449 2010: 2705
May 2009: 302 2009: 1858
The number of reference transactions handled by Children's Services Staff continues to increase
with a forty -nine nereent inrraace in the nnmhar of nnact;nnc an wf-rM 1,x, Mi;lrlran'e Q
staff in May. The year to date reference statistics show an increase of forty six percent over the
questions answered in 2009.
Proarams
Goal 2.1 Develop and maintain programs associated with identified groups.
Early years programs ended this month. Toddler Time has 15 children registered and Babytime
has 12 babies and parents registered. Time for Preschoolers is a drop -in program with an
average attendance from 15 -21 plus their parents.
Family Storytime finished the second Saturday in May, with good weather and summer sports
starting attendance decreases in May. The attendance remains sporadic with well attended
programs on some Saturdays and low attendance on other Saturdays.
The Explorers Club met for the last time this month with a Magic Workshop led by The
Amazing Frank. Children had a great time and learned many magical tricks to use on their
family and friends.
Science Alive, a science outreach program using volunteers from U of T, hosted a fun and
interactive program on Saturday May 29.
The Children's Services Staff met on a Sunday and with the help of Kelly's friend Levi, filmed a
DVD, titled Alice Lost in Jungleland. This will be used to promote the TD Summer Reading
Club- Jungleland. Children's Services staff with the help of an ECE student from Georgian
College began the preparation for all of the TD Summer Reading Club handouts.
Tween Programs
Goal 2.1 Develop and maintain programs associated with identified grotips.
The first Mother Daughter book club met on Thursday May 20 to discuss "Pictures of Hollis
Woods" by Patricia Reilly Giff. The average score was 6.9. The mothers liked it more than their
daughters. The group watched the movie based on the book.
Page 192 of 345
11 c) - Minutes of Orillia Public Library meeting held on May 26, 20...
Outreach and Publicitv
Goal 4 The Library will advocate for increaser) public awareness of the value and range of
library services.
Suzanne attended a meeting of the Safe Kids Committee, participated in the planning for the
safety promotion during Safe Kids Week. The two main activities planned as part of this week
were a car seat clinic and bike safety helmet check involving the OPP.
Kelly attended a meeting of the Boys and Girls Club on May 5`h
Group and School Visits
Goal 2.7 Establish a mutually - beneficial presence in the school system.
Semi - Battle for the round robin tournament of the Battle of the Books occurred on May 7. Teams
from Harriet Todd, Regent Park, Notre Dame, East Oro, Uptergrove, Monsignor Lee,
Warminster, St. Bernard's, Marchmont, Orchard Park, Couchiching Heights, and Rama Central
schools, and a home school team, met for an all day round robin tournament on May 6. All
participants had fun and worked hard at answering questions based on books. The Semi - Battle
was held at St. Paul's United Church as the library does not have the space to accommodate over
one hundred children plus teachers. Domino's Pizza generously donated pizza and the library
provided vegetables and dip for lunch for all children participating in the semi- battle. After a
hard fought battle the three teams to emerge victorious and move on to the Grand Battle were St.
Bernard's, Notre Dame and the Home School team. The day was also made a success by the
participation of staff from all departments of the library and the hard work Kelly put into
organizing the competition.
The Grand Battle was held on the evening of May 17`h at the Library. Parents, brothers, sisters
and friends were all invited to watch this great tournament showcasing books and reading. The
final results were very close; all teams were within a few points of each other with the Home
School team crowned as the new champion.
The grade 1/2 class from Regent Park is visiting the library on three Monday afternoons this
month for a program and a book exchange.
Bovs and Girls Club Partnership
Goal 7 The Library will investigate, develop and maintain partnerships in the community
The Boys and Girls After School Club continues to have strong membership and is now up to
forty children registered with the club. The Club has been an asset to both the library and the
neighbourhood. Twenty programs were implemented with an attendance of 369 children.
Staff Development
Goal 7 The Library will attract, develop and maintain a trained and educated workforce.
We were successful in obtaining a nine week half and half Summer Career Placement Grant
which will be used in support of the summer Ready to Read program and the TD Summer
Reader's Club.
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11 c) - Minutes of Orillia Public Library meeting held on May 26, 20...
All staff and volunteers participating in the Battle of the Books met for a Breakfast meeting to
review the riles, guidelines and questions.
Suzanne attended a meeting of the automation committee and a meeting of the Health and Safety
Committee.
Carrie, an ECE (Early Childhood Education) student from Georgian College, began a four week
placement.
YOUTH SERVICES
Goal 2 The Library will create and maintain lifelong relationships with users.
Programs
A special pr^aa'" cx' ith William Bell as the 0=55 Speaker —as held ^n Frida�� May 7. Members
of Chick Chat, the Mother Daughter book clubs and other registrants attended the program. We
had a great night where Bill filled in for Ting -xing who was stuck in Italy. Bill read from
Throwaway Daughter, which most of the group had read in anticipation of the visit. He spoke
about her other books and their collaborations. He then took questions from the floor. Great
Night! This program was offered as part of the events for Youth Week.
Outreach and Publicitv
Goal 4 The Library rovill advocate for increased public awareness of the value and range of
library services.
The Library staff hosted a movie night at the Orillia Community Church as part of Youth week
Fifty three people attended a showing of Percy Jackson and the Lightning Thief. This was a great
venue; it accommodates one hundred people and has an excellent sound system.
Kelly attended a meeting of the Youth Week Committee and helped to finalize the activities and
advertising for the youth week events. The library ran two events: An evening with William
Bell and the Percy Jackson Movie Night (previously described).
Page 194 of 345
11 c) - Minutes of Orillia Public Library meeting held on May 26, 20...
REPORT FOR THE MONTH OF MAY 2010
by Director of Information Services
Kell! Absalom
GOAL 2: Create and maintain lifelong relationships with users:
Volunteers provided us with 329 hours of service in May compared to 258 hours
for last May.
GOAL 3: Optimize and customize library services to our user groups:
Chantale has discarded 97 titles from the French collection as well as sending 88
titles off -site. This has enabled us to put our rotating language collection into
circulation. Twenty -three people were provided with library materials in our
Community Outreach program. Materials were also delivered to Victoria House
and Birchmere Retirement Homo.
GOAL 4: Advocate for increased public awareness of the value and range
of library services:
Jayne was invited by the Ontario Library Association to participate in the Ontario
Genealogical Society conference in Toronto. She had a booth and spoke about
Lifescapes to various delegates. She received an overwhelming response to the
program from conference participants.
Fifteen members of the Bookworms Book Club met to discuss "Baltimore's
Mansion" by Wayne Johnston. Michelle created a number of book displays on
such topics as Mother's Day, Leacock Nominees & Winners, Asian Heritage
Month and Children's Mental Health Week.
The Antiques and Heirlooms program was held at the Barnfield Point Recreation
Centre. Twelve experts were on hand doing appraisals and information
sessions. The cost was $10 per item. There was also a silent auction table
hosted by the Friends, as well as a table selling Library bricks and ornaments.
The event raised approximately $2580.00 which exceeded the $2500.00 target.
Thanks to the Friends of the Library, Library volunteers and staff who assisted
with the event and to the Board for their support
Jayne attended the Coffeetime Network meeting and promoted library programs
to 38 non - profit groups. She also appeared on Roger's Television promoting
Antiques and Heirlooms.
Page 195 of 345
11 c) - Minutes of Orillia Public Library meeting held on May 26, 20...
GOAL 5: Develop methods of measurement to evaluate the effectiveness of
library services and programs:
Off -site Retrieval
36
Use of Internet Computers
1416
Wireless
136
Ancestry.com
cannot provide total of Online Products at this time
653 (up 76 %)
Home age visits
2089
Frost Papers visits
68
Information Services Enquiries
1583
GOAL 6: Investigate, develop and maintain partnerships in the community:
Five people attended the Friends of the Library meeting.
Goal 7: Attract, develop and maintain a trained and educated workforce.
Lynn, Chantale, and Michelle attended an Education Institute webinar entitled
"Science Fiction, Fantasy, Graphic Novels and Role Playing Games in Libraries ".
Current trends in genre fiction and focus on how to anticipate demand and
identify the materials that members of the public want to read were discussed.
Jayne attended several genealogy presentations at the Ontario Genealogical
Society Conference. She will use the knowledge she acquired for facilitation of
the OPL Genealogy Club.
Lynne Gibbon, Director of Information Services for the past 14 years, retired and
a celebratory breakfast was held in her honor. I am very excited to carry on her
tradition of excellence in customer service!
Page 196 of 345
11 c) - Minutes of Orillia Public Library meeting held on May 26, 20...
REPORT OF THE DIRECTOR OF TECHNICAL SERVICES
MAY 2010
Circulation
A large part of off -desk time in the Circulation Department was devoted to
preparations for migrating to the new integrated library system,
Library. Solution.
All the borrower types, circulation codes, loan periods and record blocks had to
be translated from Geac Advance and into codes the new system could
understand.
Circulation staff also spent time cleaning up patron and borrowing records for
a clean transition to Library. Solution.
Technical Processing
TP was also busy preparing for the transition to the new system. Susan Dance
sent a copy of the catalogue database to our vendors, TLC, on May 19. A freeze
on all cataloguing activity commenced then, so TP staff have reworked some of
their procedures to ensure that essential work was done and priority materials
dealt with.
Systems
Most of the documentation required by TLC was sent out by the end of May.
We also agreed on a training schedule that would begin on June 21 and end
the 281h.
All regular staff members will be trained on LS2 PAC and LS2 Kids, the adult
and children's public catalogues.
The CEO and directors are scheduled to be trained on everything, even if
unable to stay for the whole session.
Other staff will be trained on modules relating to their work, even if it may only
partially be applicable, e.g. staff doing selection will be trained on Online
Selection and Acquisitions (OSA).
A reasonable result of training is that someone trained on a module should be
able to explain/ show a specific function to someone not trained. For example, a
TP staff member trained on OSA should be able to show someone in Children's
how to find out when a specific title was ordered and what its status is.
Page 197 of 345
11 c) - Minutes of Orillia Public Library meeting held on May 26, 20...
Pages may be trying to finish off classes that week. I expect that staff members
who have been trained can show pages what they need to know. If any pages
can come in for LS2 and LS2 Kids, they are welcome, especially on the Tuesday
afternoon.
Circulation staff will spend all of Monday June 21 being trained, and will "go
live" with Library. Solution on the next day. The trainer will be on hand for
assistance.
David Rowe
Director of Technical Services
Page 198 of 345
11 c) - Minutes of Orillia Public Library meeting held on May 26, 20...
WS 5
Whitchurch - Stouffvilie Public Library
PUBLIC
LIBRARY
May 31, 2010
Ms Dawn Silver
Chief Executive Officer
orillia Public Library
36 Mississauga Street West
yr iiiia, oiv
L3V 3A6
Dear Dawn:
On behalf of the Board members and myself, I want to thank you and your
Board and staff for taking the time to meet with us last week. The
information that you passed along to us and the discussion that we had
provided us with valuable insights for future budget processes here at
Whitchurch - Stouffville. We appreciate your frank comments and your
suggestions and will try to put some of them into place for the 2011
budget. Hopefully this will enable the Library to move forward with
additional staff and space. We wish you all the best with your new facility
and look forward to being able to visit the new building.
Yours truly,
Carolyn Nordheimer James
Chief Executive Officer
30 Burkholder Street, Stouffville, Ontario L4A 4K7
(905) 642 -READ • 1 -888- 603 -4292 • Fax: (905) 640 -1384
vmw.whitchurch- library.on.ca
Page 199 of 345
11 d) - Minutes of Lake Simcoe Region Conservation Authority board rn
egionmcoe
R BOARD OF DIRECTORS' MEETING NO. BOD -05 -10
Region
Conservation Friday, May 28th 2010
Authority y� Y r
120 Bayview Parkway
(Boardroom)
NEWMARKET, ON
MINUTES
Board Members Present
Councillor V. Hackson, Chair
Councillor S. Agnew
Mr. E. Bull
Councillor G. Campbell
Councillor B. Drew, Vice -Chair
Regional Councillor H. Herrema
Councillor B. Huson
Councillor J. McCallum
Councillor J. O'Donnell
Councillor J. Rupke
Deputy Mayor G. Wauchope
Regrets:
Councillor K. Ferdinands
Regional Councillor J. Grant
Mayor R. Grossi
Councillor E. MacEachern
Councillor A. Nuttall
Regional Councillor J. Taylor
Mayor R. Stevens
Mayor J. Young
Staff Present
D. Gayle Wood, Chief Administrative Officer
B. Kemp, General Manager, Conservation Lands
J. Lee, General Manager, Corporate & Financial Services
M. Walters, General Manager, Watershed Management
P. Davies, Manager, Watershed Stewardship
A. Gynan, Watershed Coordinator
K. Kennedy, Land Securement Officer
G. Casey, Coordinator, BOD /CAO, Projects & Services
I. DECLARATION OF PECUNIARY INTEREST
None noted for the record of this meeting.
APPROVAL OF THE AGENDA
Moved by: J. Rupke Seconded by: G. Wauchope
BOD- 067 -10 RESOLVED THAT the content of the Agenda for the May 28th, 2010,
meeting of the Board of Directors be approved as amended to include
the Tabled Items and Other Business Agenda; and
FURTHER that the Tabled Confidential Staff Report No. 32- 10 -BOD be
deferred to the June 25th, 2010 Board Meeting.
CARRIED
Page 200 of 345
11 d) - Minutes of Lake Simcoe Region Conservation Authority board rn
Lake Simcoe Region Conservation Authority
Board of Directors Meeting No. BOD -05 -10
May 28`h, 2010— Minutes
Page 2 of 8
III. ADOPTION OF THE MINUTES
(a) Board of Directors
Moved by: B. Huson Seconded by: J. O'Donnell
BOD- 068 -10 RESOLVED THAT the minutes of the Board of Directors Meeting No.
BOD -04 -10 held on April 23'd, 2010, be adopted and approved as
printed and circulated.
CARRIED
(b) Thiess Twinning Committee
The Board dealt with Staff Report No. 28- 10 -BOD which included recommendations
from the Thiess Twinning Committee related to the proposed successful Twinning
partner.
The CAO advised that, as the winner of the 2009 Thiess International Riverprize, the
Authority has been given the opportunity to twin on a project with another country. The
Thiess Riverfoundation will provide a $100,000 grant to undertake this initiative. The
Thiess Twinning Committee performed extensive research in order to determine the
best possible twinning project.
The Board viewed a video of the "Saving the Ayuquila River" project in Mexico which is
the recommended finalist. The Committee is also recommending providing financial and
in -kind assistance to the project in Guatemala which was a close second in the review
process.
The Board commended the Thiess Twinning Committee for their in -depth work in
identifying the most suitable candidate to partner with and supported the
recommendation of the Committee.
Moved by: B. Drew Seconded by: B. Huson
BOD- 069 -10 RESOLVED THAT Staff Report No. 28- 10 -BOD regarding the assessment
process of the potential International Thiess Riverprize Twinning
partners be received; and
FURTHER THAT the recommendations of the Twinning Committee as
contained within this Staff Report be supported and approved by the
Authority's Board of Directors for forwarding to the International
Riverfoundation for approval.
CARRIED
Page 201 of 345
11 d) - Minutes of Lake Simcoe Region Conservation Authority board rn
Lake Simcoe Region Conservation Authority
Board of Directors Meeting No. BOD -05 -10
May 28th, 2010 — Minutes
Page 3 of 8
IV. ANNOUNCEMENTS
Integrating and Applying Science
Dr. Ben Longstaff, Manager, Integrated Watershed Management, presented a copy of a
book which he co- authored — Integrating and Applying Science. The book was sponsored
by Eco Check, Integration and Application Network, LOICZ, IAN Press, University of
Maryland — Centre for Environmental Science, International Riverfoundation and Lake
Simcoe Region Conservation Authority. Copies of the book are available through the
LSRCA at $20.00 per copy.
LSRCA Information Folder
Each Board Member received a folder containing information related to the programs,
services and general information related to the LSRCA. It is proposed that the
information will be useful during the municipal election campaigning period when
questions related to the LSRCA are asked. Folders are available at the Authority for any
member of the public.
Celebrating Lake Simcoe
Councillor Gord Wauchope advised that the Town of Innisfil in partnership with
government and community partners, will be hosting a Celebrate Lake Simcoe Day on
Saturday, July 31, 2010, at Innisfil Beach Park. Councillor Wauchope invited the LSRCA to
participate in the event and to extend an invitation to the Foundation as well.
Lake Simcoe Conservation Foundation (LSCF)
The CAO reminded the Board of a fundraising event to be held at Franklin Fishing Club,
Mount Albert on Thursday, June 24, 2010. Participation is limited to 30 people; cost is
$250.00 per person which includes a Tour of the Franklin Fish Club, Fly Fishing Lessons
and a full sit down lunch. For more information and to register contact Judy Milner at
905 - 895 -1281 ext 241 or i.milner @Isrca.on.ca
V. PRESENTATIONS
There were no Presentations scheduled for this meeting.
VI. HEARINGS
There were no Hearings scheduled for this meeting.
VII. DEPUTATIONS
There were no Deputations scheduled for this meeting.
Page 202 of 345
11d) - Minutes of Lake Simcoe Region Conservation Authority board m...
Lake Simcoe Region Conservation Authority
Board of Directors Meeting No. BOD -05 -10
May 28th, 2010 — Minutes
Page 4 of 8
VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 7, 8 and 9 were identified for separate discussion.
IX. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by: S. Agnew Seconded by: G. Wauchope
BOD- 070 -10 RESOLVED THAT the following recommendations respecting the matters
listed as "Items Not Requiring Separate Discussion" be adopted as
submitted to the Board and staff be authorized to take all necessary
action required to give effect to same.
CARRIED
1. Development, Interference with Wetlands and
Alterations to Shorelines and Watercourses Regulation 179/06
BOD- 071 -10 RESOLVED THAT applications under Section 28 of the Conservation
Authorities Act and Ontario Regulation 179/06 be received for
information.
2. Correspondence
BOD- 072 -10 RESOLVED THAT the Correspondence listed in the agenda as Item 2 (a)
through (b) be received as information.
3. Monthly Communications Update
BOD- 073 -10 RESOLVED THAT the Monthly Communications Update — Summary, for
the period April 1 to 30, 2010, be received for information.
4. Budget Status Report
BOD- 074 -10 RESOLVED THAT Staff Report No. 21- 10 -BOD regarding the Authority's
Budget Status for the four month period ending April 30th, 2010, be
received.
5. LSRCA Audit Services — Call for Proposal
BOD- 075 -10 RESOLVED THAT Staff Report 22- 10 -BOD regarding the Proposal Call for
External Audit Services be approved as presented.
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11 d) - Minutes of Lake Simcoe Region Conservation Authority board rn
Lake Simcoe Region Conservation Authority
Board of Directors Meeting No. BOD -05 -10
May 28th, 2010 —Minutes
Page 5 of 8
YRDSBASRCA Educational Services Contract
BOD- 076 -10 RESOLVED THAT Staff Report No. 23- 10 -BOD regarding the 2010/2011
contract between Lake Simcoe Region Conservation Authority (LSRCA)
and the York Region District School Board (YRDSB) related to LSRCA
Education Services, be received for information; and
FURTHER THAT the Authority's Board of Directors approve the 2010-
2011 contract between LSRCA and YRDSB.
10. Lake Simcoe Protection Plan - Update
BOD- 077 -10 RESOLVED THAT Staff Report No. 27- 10 -BOD regarding an update on the
Authority's activity in relation to the Lake Simcoe Protection Plan be
received.
11. AMO Case for Joint and Several Liability Reform in Ontario
BOD- 078 -10 RESOLVED THAT Staff Report No. 29- 10 -BOD regarding AMO's Case for
Joint and Several Liability Reform in Ontario be received; and
THAT the LSRCA Board endorse the following recommendations of
support for submission to AMO:
"WHEREAS the Association of Municipalities of Ontario has presented
the Case for Joint and Several Liability Reform in Ontario to the
Attorney General's Office; and
WHEREAS letters of support and resolutions are being solicited and
have been received from municipal councils throughout Ontario; and
WHEREAS the issues raised are of direct relevance to Conservation
Authority operations and represent a significant burden on their
financial and legal resources;
THEREFORE BE IT RESOLVED THAT Conservation Ontario endorse, and
communicate its endorsement of the Case for Joint and Several Liability
Reform in Ontario, to the Association of Municipalities of Ontario and
to the Office of the Attorney General for Ontario; and
FURTHER THAT Lake Simcoe Region Conservation Authority advises
AMO of its support and endorses the position of Conservation Ontario
as it relates to this initiative.
CARRIED
X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
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11 d) - Minutes of Lake Simcoe Region Conservation Authority board rn
Lake Simcoe Region Conservation Authority
Board of Directors Meeting No. BOD -05 -10
May 28th, 2010— Minutes
Page 6 of 8
Landowner Environmental Assistance Program — 2009 Update
The Board dealt with and approved Staff Report No. 24- 10 -BOD which provided an
update related to the delivery of the Authority's Landowner Environmental Assistance
Program in 2009
The Board commended staff for this Staff Report which was very detailed and contained
very helpful information. They also thanked the Stewardship Team for their ongoing
dedication and hard work in the promotion and delivery of this program.
Moved by: B. Drew Seconded by: E. Bull
BOD -79 -10 RESOLVED THAT Staff Report No. 24- 10 -BOD regarding the Landowner
Environmental Assistance Program — 2009 Progress Report be received
for information.
CARRIED
Ramara Creeks Subwatershed Stewardship Plan
The Board dealt with and approved Staff Report No. 25- 10 -BOD regarding the Ramara
Creeks Subwatershed Stewardship Plan.
Councillor O'Donnell commended Authority staff for their hard work in getting this
report done and recognized the great work the Authority is doing in the Township of
Ramara. Councillor O'Donnell requested the Staff Report and appended Executive
Summary be provided to the Township of Ramara for inclusion on their next Council
agenda.
Moved by: J. O'Donnell Seconded by: G. Wauchope
BOD- 080 -10 RESOLVED THAT Staff Report No. 25- 10 -BOD regarding the Ramara
Creeks Subwatershed Stewardship Plan be received; and
FURTHER that the Stewardship Plan be approved.
CARRIED
Lake Simcoe Septic Inspections — Response to EBR Postine
The Board dealt with Staff Report No. 26- 10 -BOD regarding the comments of the
Authority in relation to the EBR posting concerning the Lake Simcoe Septic Inspections.
As a result of the discussion, staff will revise the comments to include those identified
by the Board. The final comments will be submitted by the prescribed deadline of May
28th at 4:00 p.m.
Page 205 of 345
11 d) - Minutes of Lake Simcoe Region Conservation Authority board rn
Lake Simcoe Region Conservation Authority
Board of Directors Meeting No. BOD -05 -10
May 28`h, 2010 — Minutes
Page 7 of 8
Moved by: B. Drew
f
Seconded by: G. Wauchope
BOD- 081 -10 RESOLVED THAT Staff Report No. 26- 10 -BOD regarding the Province of
Ontario's proposed amendments to the Building Code (O.Reg. 350/06)
respecting on -site sewage maintenance inspection programs be
received for further information and staff to incorporate comments as
identified by the Board of Directors; and
FURTHER THAT the Board of Directors approve staffs response as
amended to the Environmental Bill of Rights (EBR) posting of this
proposed amendment.
CARRIED
CLOSED SESSION
Moved by: B. Drew
Seconded by: J. McCallum
BOD- 082 -10 RESOLVED THAT the Authority's Board of Directors move to Closed
Session to deal with confidential land matters.
Moved by: G. Wauchope
Seconded by: H. Herrema
BOD- 083 -10 RESOLVED THAT the Authority's Board of Directors rise from Closed
Session.
(a) Land Securement
Moved by: G. Campbell
Seconded by: E. Bull
BOD- 084 -10 RESOLVED THAT Confidential Staff Report No. 30- 10 -BOD regarding land
disposition initiatives be received; and
FURTHER THAT the recommendations contained within this report be
approved.
CARRIED
(b) Land Disposition
Moved by: G. Wauchope
Seconded by: S. Agnew
BOD- 085 -10 RESOLVED THAT Confidential Staff Report 31- 10 -BOD regarding land
disposition initiatives be received; and FURTHER THAT the
recommendations contained within this report be approved; and
FURTHER THAT final approval of the outstanding issues identified in
Confidential Staff Report 31- 10 -BOD be completed through the Chair's
Office; and
Page 206 of 345
11 d) - Minutes of Lake Simcoe Region Conservation Authority board rn
Lake Simcoe Region Conservation Authority
Board of Directors Meeting No. BOD -05 -10
May 28`h, 2010— Minutes
Page 8 of 8
FURTHER THAT the Chair prepares a final letter of approval to the
Minister on behalf of the Authority once the issues have been
satisfactorily addressed. This letter shall confirm that all environmental
matters have been addressed and that the disposition meets the
objects of the LSRCA; and FURTHER THAT staff continue to work with
the Regional Municipality of York and the Ministry of Natural
Resources to complete the final Offer of to Grant an Easement and
transfer the requisite rights to the Region; and FURTHER THAT the
Region of York be advised that construction will not be permitted on
the subject lands until such time as the Minister has provided written
approval of the disposition.
CARRIED
XII. OTHER BUSINESS
(a) Correspondence — SimcoeCounty
The Board received tabled correspondence from Simcoe County which included a resolution of
the Conservation Authority Review Sub - Committee inviting the LSRCA to their next meeting in
order to provide a presentation related to the services, governance, operational /legislative
matters, funding models, steps to avoid duplication, methods for dispute resolution.
The date of this meeting is to be confirmed. Chair Hackson encouraged Members of the Board
to attend if their schedules permit.
XIII. ADJOURN
Meeting adjourned at 12:00 p.m. on a motion by J. McCallum.
Original signed by: Original signed by:
Councillor V. Hackson D. Gayle Wood, cmm III
Chair Chief Administrative Officer
Page 207 of 345
11 d) - Minutes of Lake Simcoe Region Conservation Authority board rn
(L to R) Judy Milner, Darren
Campbell, Chair Virginia Hackson,
Vice Chair Bobbie Drew.
Page 208 of 345
11 d) - Minutes of Lake Simcoe Region Conservation Authority board rn
• Staff recognized as contributing the most to the pollution reduction included:
• Warren Yerex (219.4 kg)
• Jo -Anne Rzadki (163.85 kg)
• Darren Campbell (129.12 kg)
Scanlon Creek Bark Park
• The new off leash dog park — Scanlon Creek Bark Park - will officially open at Scanlon Creek
Conservation Area on Saturday July 10, 2010, between 11:30 a.m. and 2:00 p.m.
• Many great activities are planned for the day — everyone is welcome to attend (with or without
dogs).
Beaver River Wetland Conservation Area Management Plan
• The Board received and approved Staff Report No. 33- 10 -BOD and the associated presentation
given by Bill Thompson, Conservation Lands Planner.
• The completion of the Beaver River Wetland Conservation Area Management Plan is one in a
series of Management Plans to be completed for the Authority's Conservation Areas as identified
in the LSRCA's Business Plan.
Proposed Water Opportunities — EBR Comments
• The Board dealt with and approved Staff Report No. 36- 10 -BOD which included the proposed
comments of Authority staff in response to the Water Opportunities and Water Conservation
Act, 2010 posted to the EBR for comment.
• Based on the approval of the Board, staff comments will be submitted by July 17th, 2010.
Fees Schedule — Education Services Program
• The Board dealt with and approved Staff Report No. 37- 10 -BOD regarding an increase to the
outdoor /environmental programs provided by the Education Services.
• The increase includes the Harmonized Sales Tax (HST) as the LSRCA will not be able to fully
recover this tax.
• The new fees will be implemented effective July 1, 2010.
Page 209 of 345
11d) - Minutes of Lake Simcoe Region Conservation Authority board rn
Meeting Cancellation - August
• The Authority's Board of Directors will not be meeting in August 2010.
Closed Session
• The Board dealt with and approved Confidential Staff Report No.'s 32- 10 -BOD, 38- 10 -BOD and
40- 10 -BOD regarding confidential Land Securement matters and Confidential Staff Report No.
39- 10 -BOD regarding a legal matter.
Page 210 of 345
11e) - Correspondence dated June 1, 2010 from Jim Pfaff, Associate ...
• simcoe
muskoka
DISTRICT HEALTH UNIT
June 1, 2010
5
s JUN b 1 IM
Mr. Robin Dunn
CAO
Township of Oro - Medonte
Box 100
Oro, ON LOL 2X0
Dear Mr. Dunn:
Re: West Nile Virus Program Planning —2010
Planning is well underway for the 2010 West Nile virus season. The health unit program,
as in previous years, will include public education, surveillance and mosquito control
coordination.
The need for larviciding programs in your municipality in the upcoming season was
assessed according to a local risk assessment and decision - making framework which was
developed in 2006 and updated in 2008. The framework considers the presence and
abundance of critical amplification vector, Culex pipiens/restuans, populations in previous
surveillance seasons, and the presence of WNV positive indicators, excluding avian
specimens, within the vicinity in the previous season.
As a result of this evaluation, municipalities were assigned to one of three tiers for control
actions. The three tiers are:
I. Larviciding Actions: This tier consists of those municipalities which have received
direction to larvicide from the Medical Officer of Health in previous seasons and have
evidence of sustained Culex pipiens/restuans populations throughout the season and
multiple positive WNV indicators in previous seasons. Notice to larvicide catch
basins will be issued by the Medical Officer of Health to these municipalities.
II. Heightened Surveillance — Larviciding Standby: This tier consists of those
municipalities which have received direction to larvicide from the Medical Officer of
Health in previous seasons but do not have sustained Culex pipiens/restuans
populations throughout the season and /or do not have multiple positive WNV
indicators in previous seasons. Notices to larvicide will not be issued by the Medical
Officer of Health at this time. Heightened surveillance activities will be implemented
in these municipalities to monitor the presence and abundance of mosquito
populations of concern, primarily Culex pipiens/restuans. As a component of WNV
contingency planning, these municipalities shall complete the Ministry of
Environment permit application process and be on standby to larvicide catch basins
on short notice should the current season surveillance data indicate the need for
control measures.
❑ Barrie:
❑ Collingwood:
❑ Cookstown:
Cl Gravenhurst:
❑ Huntsville:
❑ Midland:
❑ 06111a:
15 Sperling Drive
280 Pretty River Pkwy.
2 -25 King Street S.
5 Pineridge Gate
34 Chaffey St.
1156 St. Andrew's Dr.
12 -575 West St., S.
Barrie, ON
Collingwood, ON
Cookstown, ON
Gravenhurst, ON
Huntsville, ON
Box 626, Midland, ON
00111a, ON
L4M 6K9
L9Y 4J5
LOL 1 LO
P1 P 1Z3
P1 H 11<1
L4R 41_3
L3V 7N6
(705) 721 -7520
(705) 445- 0804
(705) 458 -1103
705- 684 - 9090
(705) 789 - 8813
(705) 526 - 9324
(705) 325 -9565
FAX (705) 721 -1495
FAX (705) 445 -6498
FAX (705) 458 -0105
FAX (705) 684 -9887
FAX (705) 789 -7245
FAX: (705) 526 -1513
FAX (705) 325 -2091
Your Health Connection
Page 211 of 345
11 e) - Correspondence dated June 1, 2010 from Jim Pfaff, Associate ...
III. Ongoing Monitoring: This tier consists of those municipalities which have not
received direction from the Medical Officer of Health to larvicide in previous seasons.
Surveillance strategies will continue in these areas. It is recommended that these
municipalities, as a component of their WNV contingency planning, review the MOE
permit application guide and gather the necessary information to complete the permit
application process on short notice.
The Township of Oro - Medonte has been assessed as Tier III: Ongoing Monitoring.
Based on this assessment, the Township of Oro - Medonte is directed to review the MOE
permit applicant guide and gather the necessary information to complete the permit
application process on short notice should it be necessary.
A template will be forwarded for your use in tracking municipal WNV expenditures for the
2010 season. Submission of WNV expenditures will be requested in October, 2010. A
template for completion will be forwarded at that time.
We appreciate your continued participation in the WNV program. For further information,
please contact Brenda Armstrong, West Nile Virus Program Supervisor at 721 -7330, ext.
7489.
Your in good heal ,
K-
J Pf ff, CD, BSc, M DAvMed, AFOM
As iate Medical Offr alth
C. Jerry Ball, Public Works Superintendent
Page 212 of 345
11f) -Correspondence dated June 29, 2010 from Vic Toews, M.P., Min...
Minister of Public Safety Ministre de la Securite publique
Ottawa, Canada K1 A OP8
,30NN 2 91010
Jul_ 0 6 2110
DON
FIC
His Worship H.S. Hughes
Mayor
Township of Oro - Medonte
148 Line 7 South
P.O. Box 100
Oro, Ontario LOL 2X0
Dear Mr. Mayor:
The office of the Honourable Rob Nicholson, Minister of Justice and Attorney General
of Canada, has forwarded your correspondence to my. predecessor, the Honourable
Peter Van Loan, regarding a resolution adopted by the Council of the Township of
Oro - Medonte supporting the Township of Frontenac Islands, which is opposed to the
closure of the Correctional Service of Canada's farm operations. I apologize for the
delay in responding.
I appreciate your interest in the operations of the Correctional Service of Canada and
encourage such observations and opinion when making decisions that impact the future
direction of the Correctional Service of Canada.
I would like to assure you that this government has carefully reviewed the documentation
and rationale behind the decision to close the six farm operations by March 31, 2011.
The decision is final. It is clear that we would better serve offenders and our
communities by offering training programs that focus.on skills that lead to employment
that is more consistent with the current labour market.
It has been demonstrated that released offenders who find, and keep, suitable
employment are significantly less likely to re- offend. As such, our objective must be to
increase the employability of as many offenders as possible, based on which programs
are most efficient. Currently, the top placements for all offenders involved in
CORCAN employment programs are construction, warehouse operations, cleaners, and
food services. Conversely, over the last five years, only 99 of the 25,000 offenders
released (less than one per cent) found work in the agriculture sector.
Canada
Page 213 of 345
11f) - Correspondence dated June 29, 2010 from Vic Toews, M.P., Min...
-2-
Again, I cannot stress enough that the Government of Canada recognizes
the valuable contribution of farming to the Canadian economy, and the fact that
prison farm operations offer meaningful activity for offenders is not in question.
The decision to close farming operations is based on a new vision of transforming
the efficiency of federal corrections in Canada. For more information on our
Transformation Agenda, I encourage you to visit our Web site at:
http://www.csc-sce.ge.ca/text/organi/trnsforin-eng.shtml.
I appreciate having had your concerns brought to my attention.
Yours sincerely,
/ 0
Vic Toews, P.C., Q.C., M.P.
Page 214 of 345
11f) - Correspondence dated June 29, 2010 from Vic Toews, M.P., Min...
Agenda Item # 5e) - L. Bisson, Manager, Ministerial Correspondence Unit, Departm...
PF
Totnship o�
Proud Heritage, Exciting Future
December 17, 2009
The Honourable Robert Douglas Nicholson
Minister of Justice and Attorney General of Canada
284 Wellington Street
Ottawa, Ontario
Canada KIA OH8
Re: Closing of Prison Farms in New Brunswick, Ontario, Manitoba, Saskatchewan and
Alberta
Dear Honourable Minister.
At its Council meeting of November 12, 2009, the Council of the Township of Oro - Medonte
adopted the following motion with respect to the above -noted matter:
"Be it resolved that
1. The correspondence received October 30, 2009 from the Township of Frontenac Islands and
presented by Mayor H.S. Hughes,. re: Closing of Prison Farms in New Brunswick, Ontario,
Manitoba, Saskatchewan and Alberta be received.
2. That the Township of Oro - Medonte support the Township of Frontenac Islands' resolution re:
Closing:of Prison Farms in New Brunswick, Ontario, Manitoba; Saskatchewan and Alberta.
3. And That The Honourable Rob Nicholson, Federal Justice Minister, Bruce Stanton, M.P.
Simcoe North, Garfield Dunlop, MPP, Simcoe North and the Township of Frontenac be
advised of Council's decision."
We respectfully request your consideration. of Council's resolution of this matter and thank you
in advance for your time.
Yours�rfespectful
Mayor. H. S; Hug es.
/so
Cc: Bruce Stanton, Mp, Srncoe North
Garfield Dunlop, MPP Simcoe North
Clerk's Office, Township of Frontenac Islands
Enc: Resolution from the Township of Frontenac Islands
148 Line 7 South, Box 100 P: (705) 487 -2171 vvvvw oro- medoate.ca
Oro, Ontario LOL 2X0: R {705) 487 -0133
Page 66 of 266
Page 215 of 345
11f) - Correspondence dated June 29, 2010 from Vic Toews, M.P., Min...
Agenda Item # 11 a) - Mayor H.S. Hughes, correspondence received October 30, 2009. -
TOWNSHIP OF FRONTENAC ISLANDS
P.O. Box 130, WOLFE ISLAND, Ont., KOH 2YA
Closing of Prison Farms in New Brunswick: Ontario, Manitoba: Saskatchewan and Alberta
WHEREAS the Federal Government, through Correction Services of Canada; has announced the closing
of six prison farms across Canada.
AND WHEREAS the Public Safety Minister, Peter Van Loan, has listened to feedback from the public and
we are appreciative of the recent announcement that the abattoir located at the Pittsburgh Institution,
near Kingston, will remain in operation.
AND WHEREAS it is felt that there are many ,benefits in keeping all prison farms open. While it is
acknowledged that not many prisoners will end up with a job on a farm, their experience working on the
prison farms provide them with a host of transferable skills and teaches them the need for punctuality,
discipline, responsibility, good work ethic, and the importance of teamwork.
AND WHEREAS there is evidence that the way people treat nature (animals and the environment)
reflects in the way that they treat people, and vice versa. Many prisoners have grown up in abusive
situations and ended up abusive themselves; by working on the prison farms they get a new
appreciation for the importance of respecting their surroundings, which in turn helps in teaching them
to grasp the need for personal restorative behaviour, By working on the farms and seeing firsthand
that a respective relationship with animals and nature is important, they learn that there is another and
a better way.
AND WHEREAS it is felt that the costs of running these farms are offset by savings derived from these
locally grown foods. That is there are side benefits that are hard to put a dollar value on, such as
reducing CO2 in the environment with reduced transportation, and building of the inmates self worth
and self- esteem which will help them reintegrate into society, and thus prevent them from returning to
prison„
BE IT RESOLVED THAT the Council of the Municipality of Frontenac Islands requests the Honourable
Peter Van Loan, and Correction Services Canada, to keep the six prison farms in question opened.
AND FURTHER THAT this resolution be forwarded to the Honourable Rob Nicholson, Federal Justice
Minister, and Peter Milliken, MP for Kingston and the Islands, and all municipalities in Ontario for their
support.
Page 27 of 201
Page 216 of 345
11 g) - Various correspondence, re: Suncrash Festival:
a) ...
— — Helicon
Properties
Ltd.
June 24, 2010
Oro Township Council
Attention: Mayor Hughes and Council
V'
REC i®
JUL - 6 2010
ORO-ME OVITE
Dear Sirs,
I have become aware of an organization called "Sun Crash Music Festival' operated on
Bass Lake Side Road by a Mr. Noah Kearney — Moreland.
I have been apprised that this Pseudo Charity is providing minimal contributions to
charity but is wasting substantial amounts of Township administrative time.
As a rule following Businessman, I find this offensive and unfair.
Thank u,
R. unce
licon Properties Ltd.
PO BOX 88 VICTORIA HARBOUR, ON LOK 2A0
PH: 705 -528 -1115 FX:705- 528 -1120
Page 217 of 345
FISH .4
�q
m
0
VATIONG�I
June 28, 2010
Oro - Medonte Township Council
To Whom It May Concern:
11 g) - Various correspondence, re: Suncrash Festival:
a) ...
The Orillia Fish and Game Conservation Club
BOX 52, ORILLIA, ONTARIO, CANADA L3V 6H9
Subject: Suncrash Charity Music Festival
In the spring of 2009, 1 received a telephone call from Mr. Noah Keamey- Moreland founder of the Suncrash Charity Music
Festival. He described the festival as a small music festival that promotes young performers and provides much needed
money to not for profit and charity groups in the community. Mr. Kearney - Moreland offered some of the proceeds from his
2009 event to the Orillia Fish and Game Conservation Club. On Behalf of the OFGCC as the acting Treasurer, I accepted
his offer. A newspaper article listed our organization as a charity to receive funding from the event. The event ended and
to date nothing further had been heard from Mr. Noah Kearney - Moreland, and no money was ever received by the
OFGCC.
The Orillia Fish and Game Conservation Club donates money every year to charity and has provided a donation every
time we told a group we would.
A follow up phone call or letter would have been appreciated.
Which leads me to think: Was the Orillia Fish and Game Conservation Club contacted solely for the purpose of having
our name listed on applications for government agencies?
John Kranjec
Treasurer of the Orillia Fish and Game Conservation Club.
Cc: Orill' acket & Times
Page 218 of 345
�"rk
July 1, 2010
To Mayor, Council & Staff,
11 g) - Various correspondence, re: Suncrash Festival:
a) ...
JUL - 2 1010
O MEDONTE
DA
Barrie Automotive Flea Market
I am writing this letter to you in regards to the application for zoning exemption by Noah Kearey-
Moreland.
I would first like to clarify a couple of points. Burl's Creek Park is not a multi - million dollar
conglomerate. It is a small family owned and operated business. 2 events occur on the property
annually that enable us to pay the majority of our payables. We have mortgages and vehicle
loans just like the majority of Canadians.
Our families donate the property to many charities and organizations. Examples include Huronia
Fur & Feather Breeders Association, Habitat for Humanity, Oro - Medonte Fire Department, St.
John Ambulance, Boy Scouts, to mention a few. We also donate the property for use by the
Simcoe County Elementary School Sports — ie, Rugby, Flag Football, Lacrosse.
We support several community events making donations in kind and dollars. I take exception to
be called a corporate bully -
Quite simply my questions are:
Was there an honest effort made to find a new location? It seems that it is advertised as an
annual event on the same location, as early as the day after the event.
Once granted the exemption, is the property owner then responsible for all of the compliances?
(Fencing, entrances, water, traffic plan, parking plan, emergency plan, ......)
DJ till Dawn, is this a rave?
Sincerely,
Lisa Groves
Burl's Creek Family Event Park P.O. Box 210 Oro, Ontario, Canada LOL 2X0 Phone: (705) 487 -3663 Fax: (705) 487 -6280
Website: www.burlscreek.com Email: info ®burlscreek.com
Page 219 of 345
11g) -Various correspondence, re: Suncrash Festival:
a) ...
Barrie Tea Market
July 1, 2010 JUL ' 2 2010
0�-WOONTE
To Mayor Hughes & Council & Staff,
Let me apologize for my lack of decorum at the evening meeting of June 23, 2010. It is very
difficult for me to contain my remarks in the form of a question. My families and I were hurt and
disillusioned by council's action to consider a zoning exemption for the Suncrash Music Festival
for 2010.
The planning and advertising for the happening started right after last years event at the same
location. The organizers had no intention of relocating. They are using charity and the arts to
usurp our official plan. Back in my day, salesmen used motherhood and apple pie. Today,
salesmen use the arts and charity.
An official plan is just that, an official plan. It may not be to everyone's liking, but there are
proper avenues to change the direction of the future of this great Township. By granting an
exemption for this event in 2009 we have tried to legitimize a bush party that had operated for
two years illegally on the same property. How many of these exemptions are required to be
grandfathered into a full time zoning?
If I heard it correctly our noise bylaw can be by passed as long as there are no complaints. Alas,
so much for regulations and compliance.
The young man is a wizard of manipulation. Look at the number of people he mustered to
support his enterprise including two councilors for sure. Even though we were told this event
would never happen again on that property, sounds like a definite maybe to me.
I remain, as always, r
9
L/
Donald P. Hanney
Burl's Creek Family Event Park P.O. Box 210 Oro, Ontario, Canada LOL 2X0 Phone: (705) 487 -3663 Fax: (705) 487 -6280
Website: www,burlscreek.com Email: info ®burlscreek.com
Page 220 of 345
11 g) - Various correspondence, re: Suncrash Festival:
a) ...
July 2, 2010
Mayor Harry Hughes and Councillors
Oro - Medonte Council
RE: Suncrash
Thank you for allowing further correspondence regarding Suncrash. I strongly support this event
and hope that council will make all the approvals necessary to ensure that it proceeds.
I attended the Council meeting on June 23, 2010 and was very surprised to hear some of the
comments made by the owners of Burl's Creek as well as their exceptionally negative and accusatory tone
in referring to both the event and its organizer Noah Kearey - Moreland. There is absolutely no comparison
between their for - profit event park and Suncrash. It is like Goodwill objecting to a church hosting a
rummage sale. The one day festival held at the Moreland farm is a well - conceived and well- executed
gathering to showcase various musical acts with the added bonus of contributing any profits to charity.
Both the organizers and the young people attending represent the future of our society and it is
tremendously heartening to see such a commitment to the culture and social causes within our
community.
Last year I had the privilege to attend Suncrash in a promotional capacity for the Orillia and
District Arts Council. Other non - profit groups also had tables set up to promote their causes and the
response of young attendees was very encouraging as they will be the ones to cant' on these groups in
years to come. I also witnessed no concerns with anything throughout the day.
At last year's event I was astounded at how much money Suncrash had to pay for its police
presence. Compared with Mariposa Folk Festival which draws 20,000 over three days and has less than a
dozen officers on site, it seemed excessive to have six officers required for such a small space.
As a former member of City of Orillia's Council and long -time President of the Orillia and
District Arts council I fully understand your obligation to ensure that liability issues are met and that due
diligence is followed in granted approvals for any function. It does seem however that Noah faces a battle
each year rather than whole- hearted support for what he is trying to do.
I hope that Council does support Suncrash with its final approvals however if it does not continue
in its present format I am fully confident that Noah and the other organizers will continue to find a way to
contribute to the community and remain exemplary citizens and members of your municipality.
Thank you for your encouragement of further correspondence on this matter and for your
thoughtful deliberation in making the approvals.
Sincerely,
Maggie Buchanan
Page 221 of 345
12a) - Correspondence dated June 25, 2010 from Jeff Van Niekerk, Co...
•FINE DUTCH SPECIALTIES
inental
�W' ` IMPORTS
JUN ? q 2010
S lip J
Township of Oro - Medonte
148 Line 7 South, Box 100
Oro, Ontario
LOL 2X0
Attn: Mayor Hughes
June 25, 2010
Dear Mayor Hughes,
I just wanted to congratulate and thank the Township of Oro- Medonte for doing such a
magnificent job with the property on the corner of Hwy 11N and Line 8. 1 can only assume it was the
Township that enforced the clean -up of that property.
Sincerely,
Jeff Van Niekerk
Continental Imports
5287A Hwy 11 N • RR #1 • Orillia • Ontario • L3V 61-11 • Tel: (705) 325 -7218 • Toll Free 1- 800 - 311 -4511 • Fax (705) 325 -0550
Page 222 of 345
12b) - Correspondence dated June 22, 2010 from Edwin Merkur re: Req...
Y
06/23/2010 12:33 FAX 416 487 9674
EDWJ'N NORMAN MERIKUR, B.A., LL$.
FAXED & MAILED
EDWIN KERKIIR
'dlr. Doug Irwin,
Clerk of The Township of pro- Medonte,
148 Line 7 South,
::3ox 100,
(31ro, Ontario.
i',0L 2X0.
Tear Sir:
Re: I Black Forest Laney Sunday &lv 2S`"
I own No. 1 and No. 5 Black Forest Lane-
fdl 002
23 LESMILL ROAD
SUITE 205, Box 24,
TORONTO, ONTARIO
N13B 3P6
Tel: (416) 487 -3445
Fax; (416)487 -9674
June 22,2_01 0.
At my home, (1 131ack Forest Lane), I will be making a 70`h birthday party and my friends
End family will be coming.
The party will be from 2:00 p.m. to 10:00 p.m. on Sunday July 25th.
My guests will have to park on the street or Ridge Road, etc. There are "no parking
signs" on the street. The main reason for the no parking signs was to stop the ice - fishermen from
t locking the driveways of the 9 lots on the street and blocking fire and ambulance vehicles.
I will be notifying my neighbours about the Sunday, July 25`x' party (2:00 p.m. to 10:00
p.m.) and requesting their understanding and indulgence. My guests will not block anyone's
driveway. I will have someone direct the parking of my guests. I am open to all suggestions
from you.
My request to you is to have your parking enforcement people not ticket or tow -away any
017my guests' cars. I am not sure what specifically needs to be done to accomplish my request.
Please call me on receipt, so we can discuss my request.
I have owned both properties for about 25 years. I have been a good taxpaying citizen of
0 ro- Medonte Township and humbly request your indulgence and co- operation.
EN'Neg
slYdin parl&g
Yours truly
EDWIN NORMAN MERKYTR
Page 223 of 345
12c) - Correspondence dated July 5, 2010 from Scott Jermey, re: Dra...
Scott Jermey
2001 1S -16 Side road E.
R. IR. 41 Mme
ON.. cCam.ILGI -a1TtD
July OS, 2010
To: Mayor and Members of Council
+i 'r
JUl 06 2010
f
Re: Drainage Situation on Concession 12 Oro- Medonte N. ( Lot 16 / Con 13, old Oro Twp.)
To all concerned, this situation has been neglected as long as can be possibly allowed. It is with great
regret that I, Scott Jermey inform the Municipality that without prompt correction of the drainage ditch
adjacent my farm on Concession 12 Oro N. Some form of action will be required on my part. Since the
purchase of this Family Farm from my parents, and prior to that this area of the farm always was a lower
production area. This type of lower production level can no longer be accepted in this type of economy
and reduced agricultural trends. This farm land is within some of the best within Oro- Medonte and I
deserve better drainage facilities, considering the level of tax base I pay with -in this Municipality.
After further investigation into the Ontario Drainage Act:
R.S.O. 1990 Chapter D 17 Section 23 # 2
"If, from any land or road, water is artificially caused by any means to flow upon and injure any other
land or road, the land or road from which the water is caused to flow may be assessed for injuring
liability with respect to a drainage works to relieve the injury so caused to such other land or road."
With the review of the Act, and considering the long term impact of lost revenue from poor drainage of
this property it would be in the best interest of all to move forward at the soonest possible convenience
to rectify this situation.
Further to the reduced production on my farm land, this area of roadway always has experienced spring
frost heaving and numerous large potholes every year. Since the Municipality recently resurfaced this
road it would be wise to repair this ditch to prevent this from continuing on a yearly basis.
This is the first time I have ever made a request in the 23 years since purchasing the farm from my
parents. The Municipality should take this into consideration when reviewing this issue.
Thank you for your time and consideration in this matter.
Sincerely,
Scott Jermey /�L
Page 224 of 345
12c) - Correspondence dated July 5, 2010 from Scott Jermey, re: Dra...
Irwin, Doug
From: Irwin, Doug
Sent: April 30, 2010 1:44 PM
To: 'Scott Jermey
Cc: Ball, Jerry
Subject: RE: Excavation on Line 12N
Mr. Jermey,
Upon receiving your attached email, I followed up with Jerry Ball to receiving some background.
Your email does not contain sufficient information for me to take forward your request.
Please provide a brief letter, which explains your request and why you are making the request, along with your offer to
contribute funds to the project that I can place on an agenda for Council's consideration.
Upon receipt of the letter, I will place the letter on an agenda for consideration.
Thank you.
- - - -- Original Message---- -
From: Scott Jermey [mailto
Sent: April 30, 2010 11:00 AM
To: Irwin, Doug
Subject: Excavation on Line 12N
Dear Sir, I am writing you to request ditching on Line 12N. The road allowance beside my farm has a landlocked area
that on a normal year puts water onto my farm. I am requesting that the ditch on the east side of Line 12N be cleaned out
for a distance of approximately 165 metres beside Lot 16 Conc. 13. 1 would contribute $500 dollars or the actual
excavation cost, which ever is lower, towards the project. Mr. Jerry Ball and Mr. Dean Mawdsley have viewed the
project and can provide you with their opinions. Thank you for your consideration. Scott Jermey
1
Page 225 of 345
12d) - Correspondence dated June 23, 2010 from Bernadette Jean re:...
June 23, 2010
To Doug Irwin, Oro - Medonte Council
My name is Bernadette Jean and I would like to apply for approval to run my Chip Wagon at the small
park on Line 2, Oro - Medonte. The park is adjacent to my parents home at 1071 2nd Line, I would use the
hydro and water from their property and park the truck on their property each evening.
I had previously run the truck 2 summers ago at Memorial Park at the water between the 8d' and 9`'
concession of Oro - Medonte.
I am hoping to be able to open June 29, 2010, and to be open for the Memorial Day long weekend.
I would pay a fee to the township for use of the spot as well as all permit fees that may apply.
I met with Scott Binns, Director of Parks and Recreation this morning to let him see the placement of the
truck in the park and that it is not intrusive.
We have spoken to all neighbours in the immediate area and have their support as well.
I have attached pictures of the Chip truck in the park. I have also attached a sample menu for your perusal.
I look forward to a favourable response and hope to hear from you in the near future.
Sincerely yours
Bernadette Jean
JUN 2 1010
O'X)- MEDONTE
Page 226 of 345
12d) - Correspondence dated June 23, 2010 from Bernadette Jean re:...
Sample Menu Bern's Fire Pit
FRESH CUT FRIES
Small $ 3.00
8.00
Large 4.00
5.00
Poutine 5.00
Fries Supreme 6.00
( Fries smothered in beef & cheese
and topped with sour cream)
FROM THE GRILL
5ox. Hamburger $ 5.00
Jumbo Hot Dog 3.00
Sausage on a Bun 4.00
Fries 8.00
Peameal on a Bun 5.00
Burritos 6.00
(Ground Beef, cheese, lettuce tomato,
refried beans, jalapenos, chunky salsa &
sour cream, wrapped in a 12" flour tortilla)
BEVERAGES
Coffee
Bottled Water
Pop
Iced Tea
FISH & CHIPS
Fish & Chips
Fish on a Bun
MUNCHIES
Onion Rings 4.00
Deep Fried Mushrooms 5.00
Chicken Fingers &
Corn Dogs 2.50
Beef Gravy 1.00
1.50
1.00
1.00
1.50
Page 227 of 345
12d) - Correspondence dated June 23, 2010 from Bernadette Jean re:...
Page 229 of 345
12d) - Correspondence dated June 23, 2010 from Bernadette Jean re:...
Page 230 of 345
12e) - Correspondence dated July 7 and 8, 2010 from Renaldo Rumano,...
Brissette, Marie
To: Irwin, Doug
Subject: RE: Alb softy inc
From: Renaldo Rumano [mailto:]
Sent: July 7, 2010 12:39 AM
To: Irwin, Doug
Subject: Alb softy inc
Hi, we are an ice cream truck company. Operation in Ontario for more then 8 years in the business,
we serve soft Ice cream,slushy, Popsicle,Sundays, Milk shakes, . We spoke with you for been able to be
at the Bayview Memorial Park,on Oro Medonte on the weekend. It will be our pleasure for as .Please for
more info e-mail us for any questions or call us at - --
Thank you and have a great day.
More info provided July 8, 2010
From Renaldo Rumano:
Thank your for replying to us.
Dimensions of the truck- 8 by 14
Being there whenever the weather is Good
From 12 -7 Pm Thank U and have a great day,
Hope to hear from you soon.
Renaldo (feel free to call us any time)
July 8, 2010
From Renaldo Rumano:
Ok the first point 1 What are they proposing for fee? I don't understand what U asking?
The truck does not require electricity.
Is ran by a generation with diesel,engine too.
I am sending you a picture too.
Thank You
i
Page 231 of 345
12e) - Correspondence dated July 7 and 8, 2010 from Renaldo Rumano,...
Page 232 of 345
12f) - Correspondence dated June 15, 2010 from Gordon and Jane Ball...
Sent by e -mail June 15,2010 and hand - delivered to Township Office Wed. June 16, 2010 -
Dear Mayor Hughes and Oro - Medonte Councillors:
The Horseshoe Valley Paintball (HVP) saga continues, becoming more and more bizarre by the
day. Now HVP has installed an advertising trailer on public property at the side of County Road
22 just west of Coulson (see attached photo).
We called the Township office last Friday to draw this to their attention. Matthew Smith, of the
Township's bylaw department, agreed that the sign is illegal and he assured us that he would
demand that Monty Childs remove it before the end of the day. A few minutes later, Matthew
called back to say that, after checking with the "powers that be ", he could not do this as there
were legal implications.
Indeed, there are legal implications. Monty and Tracy Childs are advertising and operating an
illegal business, flaunting a unanimous decision made by Township Council more than half a
year ago. What is it that gives HVP such carefree and easy permission to show such
blatant contempt for the unanimous will of our elected officials (let alone their neighbours)?
Just what hold do Monty and Tracy Childs have on the Township to warrant such benign
acquiescence on its part?
Mayor Hughes, you met with us recently and assured our group that Council continues to be
unanimously opposed to HVP and that no Township discussions had been held with Monty
Childs. We now know that Andria Leigh has been in discussion with HVP's planner. We wonder
what there was to discuss when there are clear non - compliance issues that should be
addressed before any discussions take place. Furthermore, our legal opinion suggests that if
HVP is in operation at the time of an application for re- zoning, this will only make rejection of
the rezoning application more difficult.
Is this really Council's will?
Why must an initial mistake made by township officials (i.e. the 2009 granting of a site plan
agreement in contravention of the Township's zoning bylaw) necessarily lead to a series of
subsequent decisions that ignore, even support, such outright contempt for the law? Must we
appeal to our MPP, the police or another provincial authority to resolve this? Must we explore
yet other options to enforce a bylaw passed unanimously by our elected officials? That seems
to make no sense, yet it may be the only way to achieve some reasonable result within a
reasonable time frame.
We really are at our wits' end to understand this situation. Clearly we are missing some piece of
the puzzle. If ordinary citizens can get away with showing such contempt for the law, what is to
prevent others from following suit? Is Oro - Medonte becoming a lawless township?
We request a full and complete written response from Council to the following questions:
Page 233 of 345
12f) - Correspondence dated June 15, 2010 from Gordon and Jane Ball...
1. Have Monty and Tracy Childs been charged with non - compliance? If so, when? If not,
why not?
2. What is the Township's policy with respect to enforcing its bylaws? What is the process
in this case and who is driving it?
3. While the Township allows HVP to continue operating illegally, what is its liability with
respect to potential personal injury? (fire, accident, compressed gas explosion, etc.)
4. Have Monty and Tracy Childs applied to have their HVP property re- zoned?
5. Why has the illegal sign at the HVP entrance not been removed, after having been re-
erected for more than a month now?
6. What is the nature of the litigation involving the Township and HVP?
Please shut HVP down now and restore our confidence in our elected Council!
Sincerely,
Gordon and Jane Ball, Eva Young, Mike and Cindy Armstrong, Vera and Gerry van Amelsvoort,
Hartley Woodside, Kathy Clarke
Page 234 of 345
12f) - Correspondence dated June 15, 2010 from Gordon and Jane Ball...
Page 235 of 345
12g) - Correspondence dated June 30, 2010 from Gord Roehner, re: Pa...
June 30, 2010
Towhship of Oro — Medonte �rCIC.
833 line 7 N - iG•
Oro Station, ON JUN 3 02010
LOL 2E0
�WfVSH1P. �-
Council of Oro - Medonte
We are requesting access to Part lot 11, Concession 8 Township of Oro - Medonte.
(Township Gravel Pit)
We would like to have a hydrological ,environmental and engineering impact study done on this
property within the next few weeks.
Please respond within five days. As this land is owned by the residents of the Township, of which we are
some, there is no basis for withholding consent.
Failing receipt of your consent in the time allotted, we will have no alternative but to take this to the
NEWS MEDIA.
Regards .
Gord Roehner
127 Old Barrie E
RR 2
Oro Station On
LOL 2EO
Page 236 of 345
15a) -
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2010-102
A By -law to Regulate the Placement and Use of Election Signs within the
Township of Oro - Medonte
WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, as amended, Section 11
authorizes a municipality to pass by -laws respecting signs;
AND WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, as amended, Section 99
provides that all costs and charges incurred by a municipality for the removal, care and
storage of an advertising device that is erected or displayed in contravention of a by -law
of the municipal are a lien on the advertising device, and all costs and charges incurred
for disposing of an advertising device may be recovered by the municipality as a debt
owned by the owner of the device;
AND WHEREAS Part XIV of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
confers broad authority on municipalities to inspect lands at any reasonable time and to
take such necessary enforcement actions as are required to ensure ongoing
compliance with a municipality's by -laws;
AND WHEREAS Council deems it appropriate to regulate the placement of election
signs within the municipality;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
1 TITLE AND SCOPE
1.1 This By -law shall be known and cited as the "Election Sign By -law" and shall
apply to the entire area of the Township of Oro - Medonte.
2 DEFINITIONS
1
2
2.1 Candidate — means a person officially nominated as a candidate in an election
(Federal, Provincial and Municipal), or their authorized agent;
2.2 Clerk — means the person appointed as Clerk of the Township by Council in
accordance with the Municipal Act, 2001, as amended, or designate.
2.3 Council - means the Council of The Corporation of The Township of Oro- Medonte;
2.4 Daylight Triangle — means property sight triangles provided at intersections and
other critical area that provide the traffic with a visible interval, property sight
triangles are measured as 15 metres (50 ft) minimum along the property lines of
the intersecting roads;
2.5 Election Sign — means a sign or other advertising device which by the use of
words, pictures or graphics or any combination thereof is intended to influence
persons:
a. to give or to refrain from giving their votes to a candidate at an election
held in accordance with the Canada Elections Act, The Elections Act
(Ontario) or the Municipal Elections Act, 1996, as amended;
b. to vote in favour of or against any question or by -law submitted to the
electors in accordance with Section 8 of the Municipal Elections Act, 1996,
as amended;
Page 237 of 345
15a) -
2.6 Municipal Law Enforcement Officer— means the officer or employee of the
Township charged with the responsibility of enforcing this By -law;
2.7 Nomination Day — for a municipal election means "nomination day" as defined in
the Municipal Elections Act, 1996, as amended;
2.8 Park - means lands owned by or belonging to The Township of Oro - Medonte that
are designated for use as a public park, open space, dock or wharf, including any
and all buildings, structures, facilities, erections and improvements located in or on
such land;
2.9 Public Highway -means a highway as defined under the Highway Traffic Act, as
amended;
2.10 Township - means The Corporation of The Township of Oro - Medonte;
2.11 Utility Pole — means a wooden, metal, concrete or other pole erected on any
street that carries any public utility and shall include any pole erected to hold or
support any traffic control device;
2.12 Voting Location — means the entire building where voting will occur and the entire
property associated with the building.
3 REGULATIONS
3.1 No election sign, being stationary or mounted on a vehicle, shall be erected or
displayed prior to Nomination Day.
3.2 No election sign shall be located on either side of a public highway fronting or
alongside any property owned and /or operated by the Township, including offices,
facilities, fire stations, parks, and community halls, except on private property.
3.3 No election sign shall be located within 45.72 metres (150 ft.) of any voting
location, on either side of the public highway in front of and /or alongside the voting
location, except on private property.
3.4 No person shall erect or display any election sign within three (3) metres (9.8 ft) of
the edge of the pavement or travelled portion of an unpaved public highway under
the jurisdiction of the Township. On highways where three (3) metres (9.8 ft) does
not exist between the pavement or travelled portion of an unpaved highway and
the wooded vegetation at the side of the highway, elections signs may be erected
less than the afore -noted three (3) metres (9.8 ft) provided the election signs are
located as close to the wooded vegetation as possible, and do not contravene any
other provision of this By -law.
3.5 No election sign shall be placed between a sidewalk and the roadway.
3.6 Where a road allowance includes two (2) or more separate roadways, no election
sign shall be placed on the portion of the road allowance between each roadway.
3.7 No election sign shall be placed within a daylight triangle.
3.8 No person shall place or allow to be placed more than one (1) election sign, per
candidate, on each highway of an intersection. Such election sign shall be placed
beyond the daylight triangle for a distance of eight (8) metres (26.25 ft.), at only
one end of the highway which creates the intersection. Where an intersection is a
"T" intersection, one (1) election sign per candidate may be placed on the highway
where daylight triangles do not exist, for a distance of twenty-three (23) metres (75
ft.) either direction of the intersection.
3.9 No person shall paint, place, attach or affix any election sign to a tree, stone, or
other natural object, fence, fencepost or utility pole located on a Township road
allowance and /or public lands.
Page 238 of 345
15a) -
3.10 No election sign shall be affixed to a permanent or official highway sign, signal or
support, guardrail or other roadway structure.
3.11 No election sign shall obstruct the view of any official traffic sign or signal, or
resemble any official traffic sign or signal.
3.12 No person shall erect, install, post, or display any election sign in a location which
obstructs or interferes with the normal flow of pedestrian or vehicular traffic, nor
which restricts any sightline of a pedestrian or vehicle.
3.13 No person shall erect, install, post, or display any election sign which incorporate in
any manner any flashing or moving illumination which varies in intensity or which
varies in colour, and signs which have any visible moving parts visible mechanical
movement, or other apparent movement.
3.14 No person shall place or allow to be placed any election sign, poster or placard in
or on a vehicle that is located on any premises used as a voting location if the sign,
poster or placard is visible.
3.15 No personal shall erect, cause or permit to be erected an election sign that may
obstruct or impede any exit routes or escapes or impede free access of emergency
vehicles.
3.16 No person shall display the Township of Oro - Medonte logo, crest or seal, in whole
or in part, on any election sign.
3.17 Every candidate for a federal or provincial election shall ensure that election signs
are erected or installed in accordance with the Canada Elections Act or Elections
Act (Ontario).
3.18 No personal shall deface, relocate, remove or willfully cause damage to a lawfully
erected election sign.
4 ELECTION SIGNS ON PRIVATE PROPERTY
4.1 Election signs may be erected on private property subject to the following
conditions:
a. Elections signs shall not be erected prior to Nomination Day;
b. Election signs shall be erected only with the consent of the respective
property owner /tenant;
c. Election signs shall not restrict any sightline of a pedestrian or vehicle.
5 REMOVAL OF ELECTION SIGNS
5.1 Every candidate shall ensure that all election signs are removed no later than
seven (7) days following the voting day of the election for which the sign was
erected or installed.
5.2 When a Municipal Law Enforcement Officer has reasonable and probable grounds
to believe that an election sign has been placed, erected or installed in
contravention of the provisions of this By -law, the Municipal Law Enforcement
Officer will consult with the Clerk. The Clerk may notify the candidate, or their
agent, advising of the non - compliance and requiring the necessary actions on
behalf of the candidate to ensure compliance with the provisions of this By -law
within 24 hours, or may cause the election sign to be immediately removed without
notice, depending on circumstances.
Page 239 of 345
15a) -
5.3 Candidates may recover any election sign which has been removed by the
Township at a cost of $10.00 per sign which shall be payable to the Township in
the form of cash, debit, money order or certified cheque. No election sign will be
released to the candidate, or their agent, until such fee is paid in full. No election
sign shall be returned to the candidate, or their agent, on Voting Day.
5.4 The Township may destroy any election sign which has been removed and is not
claimed and retrieved by the candidate, or their agent, within of thirty (30) days of
the removal, or up to a maximum of seven (7) days following the voting day of the
election for which the sign was erected or installed, whichever is less, without
compensation to the candidate, or their agent.
6 ENFORCEMENT AND FINES
6.1 Every person who contravenes any Provision of this By -law is guilty of an offence
and shall be liable to a fine in the amount to be determined pursuant to the
Provincial Offences Act, R.S.O. 1990, Chapter p.33, and every such fine is
recoverable under the Provincial Offences Act.
6.2 Fines shall be issued on a per sign basis and each sign erected in contravention of
any section of this By -law shall be fined as an individual and separate offence.
7 SEVERABILITY
7.1 If any court of competent jurisdiction finds that any of the provisions of this By -law
are ultra vires the jurisdiction of the Township, or are invalid for any other reason,
such provisions shall be deemed to be severable and shall not invalidate any other
provision of this By -law which shall remain in full force and effect.
8 ENACTMENT
8.1 This by -law shall take effect on the final passing thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14TH DAY
OF JULY, 2010.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 240 of 345
15b) - A By -law t...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2010-121
A By -law to Adopt an Emergency Plan
And to Repeal By -law No. 2007 -138
WHEREAS Section 2.1(1) of the Emergency Management and Civil Protection Act,
R.S.O. 1990, c. E.9, as amended, states that every municipality shall develop and
implement an emergency management program and the council of the municipality shall
by by -law adopt the emergency management program;
AND WHEREAS Section 3(1) of the Emergency Management and Civil Protection Act,
R.S.O. 1990, c. E.9, as amended, states that every municipality shall formulate an
emergency plan governing the provisions of necessary services during an emergency
and the procedures under and the manner in which employees of the municipality and
other persons will respond to the emergency and the council of the municipality shall by
by -law adopt the emergency plan;
AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte
deems it expedient to adopt an Emergency Plan;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
1. That Schedule "A ", entitled "The Township of Oro - Medonte Emergency Plan ",
attached hereto and forming part of this by -law is hereby adopted as the
emergency plan for the Township of Oro - Medonte.
2. That The Township of Oro - Medonte shall review and, if necessary, revise its
emergency plan every year, in accordance with Section 3(6) of the Emergency
Management and Civil Protection Act, R.S.O. 1990, c. E.9, as amended.
3. That in the event of any conflict between the Township of Oro - Medonte
Emergency Plan and the provisions of any statute, regulation or other law, the
provisions of such statute, regulation, or other law shall govern.
4. That By -law No. 2007 -138 is hereby repealed in its entirety.
5. This by -law shall take effect on the final passing thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 147" DAY
OF JULY, 2010
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 241 of 345
15b) - A By -law t...
Page 242 of 345
15b) - A By -law t...
The Township of Oro - Medonte Emergency Management Plan 2010
Table of Contents
SECTION
DESCRIPTION
PAGE
0.0
Table of Contents ........................... ...............................
2 -3
1.0
Preamble ..................................... ...............................
4
1.1
Introduction .................................. ...............................
4 -5
2.0
Aim ............................................ ...............................
6
2.1
Key Terms Used in the Emergency Management Plan.........
6 -8
3.0
Authority ...................................... ...............................
9
3.1
Declaration of an Emergency ............ ...............................
9
3.2
Emergency Management Program Committee .....................
10
3.3
Definition of an Emergency ............... ...............................
10
3.4
Action Prior to Declaration ................ ...............................
10
4.0
Emergency Notification Procedures .... ...............................
11
4.1
Requests for Assistance ................... ...............................
11
4.2
A Declared Community Emergency ..... ...............................
11 -12
5.0
Municipal Emergency Control Group ... ...............................
13
5.1
Emergency Operations Centre (EOC) and Alternate Centre .....
13
5.2
Municipal Emergency Control Group (MECG) .......................
13
5.3
Operating Cycle .............................. ...............................
14
5.4
Municipal Emergency Control Group Responsibilities ............
14 -15
6.0
Emergency Response System ........... ...............................
16
6.1
Mayor or Designate ......................... ...............................
16
6.2
Community Emergency Management Coordinator (CEMC) .....
16
6.3
Chief Administrative Office (CAO) ....... ...............................
17
6.4
Ontario Provincial Police Detachment Commander ...............
17 -18
6.5
Director of Fire & Emergency ............. ...............................
18
6.6
Director of Transportation and Environmental Services...........
19
7.0
Support and Advisory Staff ................ ...............................
20
7.1
CAO's Administrative Assistant .......... ...............................
20
7.2
Legal Services Representative ........... ...............................
20
7.3
Director of Finance .......................... ...............................
21
7.4
Purchasing Agent ............................ ...............................
21
Revised June 2010
Page 2
Page 243 of 345
15b) - A By -law t...
The Township of Oro - Medonte Emergency Management Plan 2010
SECTION
DESCRIPTION
PAGE
7.5
Manager, Health and Safety and Employee Relations ..........
21
7.6
Director of Recreation and Community Services .....................
22
7.7
Emergency Information Officer (EIO) ... ...............................
22
8.0
Township of Oro - Medonte Emergency Support Group ............
23
8.1
SMDHU Medical Officer of Health ....... ...............................
23 -24
8.2
County of Simcoe Social Services Representative ................
24
8.3
County of Simcoe Paramedic Service Representative ............
25
8.4
Utilities: Hydro One, Bell Canada, Enbridge Gas, Union Gas ...
25
Hospitals (Royal Victoria; Orillia Soldier's Memorial; Georgian Bay
8.5
General (Midland); Georgian Bay General (Penetanguishene); South
Muskoka Memorial; Huntsville District ...... ...............................
26
8.6
Simcoe County District School Board of Education and Simcoe
Muskoka Catholic School Board ......... ...............................
26
9.0
Emergency Site Management ............ ...............................
27
9.1
Relationship between MECG and Emergency Site Manager
27
(ESM) ........................................... ...............................
Relationship between Emergency Site Manager (ESM) and
9.2
Responding Incident Commanders and control structures of
27
emergency responders ..................... ...............................
10.0
Emergency Telecommunications Plan . ...............................
28
11.0
Emergency Information Plan ............. ...............................
29
11.1
Emergency Information Officer (EIO) ... ...............................
29 -30
11.2
Community Spokesperson ................ ...............................
30
11.3
Citizen Inquiry Supervisor ................. ...............................
31
12.0
Distribution List ............................... ...............................
32
13.0
Updates and Amendments ............... ...............................
33
14.0
Appendix 'A' —Legal Documents .......... ...............................
34
15.0
Appendix 'B'---Contact Information ....... ...............................
35
16.0
Appendix 'C'- - -Maps of Area and Adjacent ...........................
36
17.0
Appendix 'D' -- -Forms and Checklists ... ...............................
37
18.0
Appendix 'E' - -- Resource — Emergency Plans for County of
Simcoe and Province of Ontario ........ ...............................
38
19.0
Appendix 'F' - -- Hazard Identification and Risk Assessment......
39
Revised June 2010
Page 3
Page 244 of 345
15b) - A By -law t...
The Township of Oro - Medonte Emergency Management Plan 2010
TOWNSHIP OF ORO- MEDONTE EMERGENCY MANAGEMENT PLAN
1.0 PREAMBLE
The Township of Oro - Medonte routinely attends to emergencies that require fire
fighting, policing, ambulance and transportation and environmental services
related response through our own resources or those provided by other levels of
government. Large scale emergencies (such as chemical spills, plane crashes
and natural emergencies — tornadoes, floods, etc.) can severely deplete available
resources, requiring additional personnel, equipment and expertise. In cases
such as these, this Emergency Management Plan may be implemented.
Response to a major emergency requires an assessment of the incident,
effective determination of resources and efficient deployment of those resources.
The primary role of government in an emergency is to provide the organizational
framework within which the coordinated response will take place, thereby
reducing the impact of the incident on the citizens of the municipality, and
returning to a state of normalcy as soon as possible.
This Plan outlines the roles and responsibilities of the Township of Oro - Medonte,
as well as other response agencies at the County, Provincial and Private Sector
levels.
1.1 INTRODUCTION
Emergencies are defined as situations or impending situations caused by forces
of nature, accident or an intentional act that constitutes a danger of major
proportions to life and property. They affect public safety, meaning the health,
welfare and property, as well as the environment and economic health of The
Township of Oro - Medonte.
The Township of Oro - Medonte, situated in southern Ontario to the southeast of
Georgian Bay and bordering Lake Simcoe, has a population of 21,000. The
municipality is located on major road and rail corridors and is home to a
developing regional airport.
Due to the proximity to dangerous goods transport routes and geographic
location, the municipality has the potential for a great diversity of major
emergencies.
The municipality has established a committee for emergency planning and
response. The committee comprises senior officials, department heads and
representatives of selected agencies from throughout The Township of Oro -
Medonte, Simcoe County and the Province of Ontario.
Revised June 2010 Page 4
Page 245 of 345
15b) - A By -law t...
The Township of Oro - Medonte Emergency Management Plan 2010
1.1 INTRODUCTION (Continued)
This Committee — "THE TOWNSHIP OF ORO- MEDONTE EMERGENCY
PLANNING PROGRAM COMMITTEE" — is responsible for contingency planning,
memorandums of understanding, mutual aid agreements and the implementation
of the Township of Oro - Medonte Emergency Management Plan, when required.
The Plan makes provisions to provide a response to an emergency, the co-
ordination of the actions of agencies involved in the emergency to ensure an
efficient response, the staffing and resource capabilities and limitations of the
Township are understood and that additional expertise and resources can be
called upon if required.
An emergency plan in itself does not guarantee the efficient, effective response
to an emergency. It is a tool that assists the community's response to an
emergency. The Plan must be flexible enough to adapt to abnormal emergencies
and must be supported with:
1. Adequate human resources, equipment and expertise from the response
agencies (it may be necessary to acquire specialty equipment and assign
and train the necessary response personnel to adequately meet the
required response capability);
2. Testing of the Plan on a regular basis;
3. Review of the Plan following any incidents where it is implemented;
4. Familiarity of the contents with Plan by potential users;
5. Awareness of resources available from neighbouring municipalities, other
levels of government and the private sector, and for identifiable risks,
development of the appropriate agreements for access to them.
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2.0 AIM
The Aim of the Oro - Medonte Township Emergency Plan is to provide for the
extraordinary arrangements and measures that may have to be taken to protect
the health, safety and welfare of the inhabitants of the Township of Oro - Medonte
when faced with an emergency.
The Plan is also intended to increase the emergency response capability of the
Township of Oro - Medonte by establishing a plan of action to efficiently deploy
available emergency services.
2.1 Key Terms Used in the Emergency Management Plan (Alphabetic Order)
Agency On -Scene Commander (OSC)
The person designated by each responding agency responding to the
emergency responsible for managing the agency's on -scene response
operations in consultation and coordination with the Emergency Site
Manager and the Municipal Control Group.
Chief Operations Officer (COO)
The Head of Council is the Chief Operations Officer of the Municipal Control
Group and as such will act as the coordinator of all Emergency Response
activities from the Emergency Operations Centre. In the Township of Oro -
Medonte Emergency Plan, this responsibility may be delegated to the Fire
Chief or other member of the Municipal Control Group.
Command Post (CP)
A mobile communications /central control centre, from which the Emergency
Site Manager and Agency on -scene Commanders will manage on -site
activities and communicate with the Emergency Operations Centre and
other operational communications centers.
Emergency
An emergency is currently defined in the Emergency Management Act
(under Definitions 1.) as a situation or an impending situation caused by the
forces of nature, an accident, an intentional act or otherwise that constitutes
a danger of major proportions to life or property,
Note. On a day to be named by proclamation of the Lieutenant Governor, the definition of
`emergency" is repealed by the Statutes of Ontario, 2006, chapter 13, subsection 1 (2) and
the following substituted:
"emergency" means a situation or an impending situation that constitutes a danger
of major proportions that could result in serious harm to persons or substantial
damage to property and that is caused by the forces of nature, a disease or other
health risk, an accident or an act whether intentional or otherwise,
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2.1 Key Terms Used in the Emergency Management Plan (Continued)
Emergency Notification System
A telephone fan -out system initiated by the Township of Oro - Medonte Fire
Department (through the Orillia City Base Dispatch) and /or the
Communications Branch of the Ontario Provincial Police, Barrie District
Headquarters, whereby, on implementation of the Emergency Plan, first
responders and the Municipal Control and Support Group are notified
immediately.
Emergency Operations Centre (EOC)
Is a location having adequate space and proper communications for the
purpose of controlling emergency operations? The Municipal Control Group
will meet at the Primary Emergency Operations Centre which is located at
the Township of Oro - Medonte Administration Offices located at 148 Line 7
South. In the event that the Primary location is unavailable, the Emergency
Operations Centre would be located at the Township of Oro - Medonte Fire
Department Headquarters, MAS #3275 Line 4 North & Horseshoe Valley
Road.
Emergency Site Manager (ESM)
Member of the Ontario Provincial Police or other agency as determined and
designated by MECG, responsible for organizing the emergency scene and
coordinating the activities and resources of all agencies responding to the
emergency site. The Emergency Site Manager draws upon the equipment
and personnel resources of all emergency response agencies and if
necessary, assistance from outside these agencies. Emergency Site
Manager will continually liaise with Agency On -scene Commander and
communicate decisions to the MECG.
Municipal Emergency Control Group (MECG)
Key department heads and officials at Township, County and Provincial
levels who are responsible for coordinating all emergency operations
required to minimize the effects of an emergency on the Township. The
Group has the authority to make decisions and implement actions on behalf
of the Township and their respective agencies through the coordination of
expertise, manpower, equipment and supplies.
Municipal Support Group (MSG)
Key department heads and officials at Township, County and Provincial
levels who may be called to assist in emergency response operations
required to minimize the effects of an emergency on the Township. The
Group individually or collectively may be requested to attend the Emergency
Operations Centre and become a member of the MECG depending on the
nature of the disaster.
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2.1 Key Terms Used in the Emergency Management Plan (Continued)
Public Information Officer (PIO) / Emergency Information Officer (EIO)
Person appointed will perform the dual role of Public Information Office and
Emergency Information Officer. This person will be solely responsible for all
media releases and public announcements. PIO /EIO will be responsible for
visiting the emergency site and /or receiving confirmed information from the
emergency site through trusted sources and being present at the
Emergency Operations Centre. The PIO /EIO will coordinate with the
Emergency Site Manager and the Municipal Control Group to ensure that
accurate and timely information is released to the public through the media.
Emergency Telecommunications Coordinator (ETC)
Person will establish and maintain telecommunication facilities at the
Emergency Operations Centre (including telephone, internet and pager
systems.) and also establish and maintain lines of communication
between the EOC, the Emergency Site and all of the Municipal
Emergency Control Group (MECG) throughout the time of the emergency.
Citizen Inquiry Supervisor (CIS)
Person will establish a Citizen Inquiry Service including designating
specific telephone lines to receive Citizen Inquiries regarding current or
pending school closures, currently available access routes or the location
of the nearest Evacuation Centre or temporary shelter. They may also
receive inquiries as to the location of persons who may be deceased or
registered at established Evacuation Centres.
Chief Administrative Officer's Assistant
Person will assist the CAO as required, confirming that the MECG are
registered as present at the EOC and that their actions are recorded. The
CAOA will also ensure that the switchboard at the EOC is opened and that
sufficient support staff to answer incoming calls are assembled at the
EOC. The CAOA will also assume the responsibilities of Citizen Inquiry
Supervisor and Community Spokesperson.
Chief Administrative Officer's Scribe
Person will be in the Emergency Operations Centre throughtout the
declared emergency. The CAO's Scribe will document all incoming
information and actions taken by the MECG on computer and on a flip
chart so that the current state of the emergency is immediately visible to
all in the EOC.
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3.0 AUTHORITY
The Emergency Management and Civil Protection Act R.S.O. 1990 (hereinafter
called, 'The Act') is the legal authority for this emergency response plan in
Ontario.
'The Act' states that:
Every municipality shall develop and implement an Emergency Management
Program and the Council of the municipality shall by By -Law adopt the
emergency management plan. 2002, c. 14, s.4.
3.1 Declaration of an Emergency
The Act further states that:
The head of council of a municipality may declare that an emergency exists in
the municipality or in any part thereof and may take such action and make such
orders as he or she considers necessary and are not contrary to law to
implement the Emergency Management Program of the municipality and to
protect property and the health, safety and welfare of the inhabitants of the
emergency area. R.S.O. 1990, c.E.9, s.4 (1).
As enabled by the Emergency Management Act, this Emergency Management
Program and its' elements have been:
Issued under the authority of the Township of Oro - Medonte By -Law 2010 -121;
and Filed with Emergency Management Ontario, Ministry of Public Safety and
Security.
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3.2 Township of Oro - Medonte Emergency Management Program Committee
This Committee will oversea the ongoing maintenance of the Emergency
Program and will meet on a semi - annual basis to review necessary updates to
the plan, organize required statutory work and coordinate training.
The Program Committee will consist of:
• Mayor
• Chief Administrative Officer (CAO)
• Director, Corporate Services
• Director, Development Services
• Director, Finance
• Director, Fire and Emergency Services
• Deputy Fire Chief
• Director, Recreation and Community Services
• Director, Transportation and Environmental Services
• Ontario Provincial Police (OPP) Detachment Commander
3.3 Definition of an Emergency
The Emergency Management and Civil Protection Act define an emergency as:
`a situation or an impending situation that constitutes a danger of major
proportions that could result in serious harm to persons or substantial damage to
property and that is caused by the forces of nature, a disease or other health risk,
an accident or an act whether intentional or otherwise
The Emergency Operations Centre (hereinafter known as the EOC) can be
activated for any emergency for the purposes of managing an emergency, by
maintaining services to the community and supporting the emergency site.
3.4 Action Prior to Declaration
From 'The Act':
'An emergency plan' formulated under section 3, 6 or 8 of the Emergency
Management Act shall:
(a) In the case of a municipality, authorize employees of the municipality or,
(b) In the case of a plan formulated under section 6 or 8, shall authorize Crown
employees to take action under the Emergency Plan where an emergency
exists, but has not yet been declared to exist.
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4.0 EMERGENCY NOTIFICATION PROCEDURES
Upon receipt of a warning of a real or potential emergency, the responding
department will immediately contact Orillia Fire Control (dispatch), to request that
the emergency notification system be activated.
Upon receipt of the warning, Orillia Fire Control (dispatch) will notify all members
of the Municipal Emergency Control Group (MECG).
Upon being notified, it is the responsibility of all MECG officials to notify their staff
and volunteer organizations.
Where a threat of an impending emergency exists, the MECG will be notified and
placed on standby.
4.1 Requests for Assistance
Assistance may be requested from the County at any time by contacting the
Community Emergency Management Coordinator for the County of Simcoe. The
request shall not be deemed to be a request that the county assume authority
and control over the emergency situation.
4.2 A Declared Community Emergency
The Mayor or designate of the Township of Oro - Medonte, as the Head of
Council, is responsible for declaring an emergency. This decision is usually made
in consultation with other members of the MECG.
Upon declaring an emergency, the Mayor will notify;
1. Emergency Management Ontario, Ministry of Public Safety and Security
2. Township Council
3. County Warden, as appropriate
4. Public
5. Neighbouring community officials, as required
6. Local Member of the Provincial Parliament (MPP)
7. Local Member of Parliament (MP)
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4.2 A Declared Community Emergency (Continued)
A community emergency may be terminated at any time by:
1. Mayor or Designate; or
2. Township Council; or
3. Premier of Ontario
When terminating an emergency, the Mayor will notify:
1. Emergency Management Ontario, Ministry of Public Safety and Security
2. Township Council
3. County Warden, as appropriate
4. Public
5. Neighbouring community officials, as required
6. Local Member of the Provincial Parliament (MPP)
7. Local Member of Parliament (MP)
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5.0 MUNICIPAL EMERGENCY CONTROL GROUP (MECG)
5.1 Emergency Operations Centre (EOC) and Alternate Operations Centre
(AOC)
The MECG will report to the Primary Emergency Operations Centre located at
Oro - Medonte Township Offices at 148 Line 7 South. In the event that this
operation centre cannot be used, then the secondary location will be The
Township of Oro - Medonte Fire Station No. 3 located at 3375 Line 4 North
5.2 Municipal Emergency Control Group (MECG)
The emergency response will be directed and controlled by the Municipal
Emergency Control Group (MECG) — a group of officials who are responsible
for coordinating the provision of the essential services necessary to minimize
the effects of an emergency on the community.
The MECG consists of the following officials:
1. Mayor of the Township of Oro - Medonte, or alternate;
2. Chief Administrative Officer, or alternate;
3. Township Clerk;
4. Detachment Commander — OPP, or alternate;
5. Fire Chief, or alternate (CEMC);
6. Transportation and Environment Services Representative, or alternate;
7. Director, Development Services
8. Emergency Information Officer;
9. Emergency Telecommunications Coordinator
Additional personnel called or added to the MECG may include;
10. County Emergency Planning Representative(s)
11. County Social Services Representative;
12. County Paramedic Services (EMS) Representative;
13. District Health Unit Representative;
14. County Emergency Management Unit Representative;
15. Emergency Management Ontario Representative;
16. Conservation Authority Representative(s)
17. Liaison staff from provincial ministries; Ministry of Environment, etc.;
18. Utilities representative(s) if required and available; any other officials,
experts or representatives from the public or private sector as deemed
necessary by the MECG.
The MECG may function with only a limited number of persons depending upon the
emergency. While the MECG may not require the presence of all the people listed
as members of the control group, all members of the MECG must be notified.
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5.3 Operating Cycle
Members of the MECG will gather at regular intervals to inform each other of
actions taken and problems encountered. The Chief Administrative Office
(CAO) will establish the frequency of meetings and agenda items. Meetings
will be kept as brief as possible thus allowing members to carry out their
individual responsibilities. The CAD's Scribe will maintain status board and
maps and which will be prominently displayed and kept up to date.
5.4 Municipal Emergency Control Group Responsibilities
The members of the Municipal Emergency Control Group (MECG) are likely
to be responsible for the following actions or decisions:
• Calling out and mobilizing their emergency service, agency and
equipment;
• Coordinating the response from their individual services, ensuring that
any actions necessary for the mitigation of the effects of the
emergency are taken, provided they are not contrary to law;
• Determining if the location and composition of the MECG are
appropriate;
• Advising the Mayor as to whether the declaration of an emergency is
recommended;
• Ensuring that an Emergency Site Manager (ESM) is appointed
• Ensuring support to the ESM by offering equipment, staff and
resources, as required;
• Ordering, coordinating and /or overseeing the evacuation of inhabitants
considered to be in danger;
• Discontinuing utilities or services provided by public or private
concerns, i.e. hydro, water, gas, closing down a shopping plaza /mall;
• Arranging for services and equipment from local agencies not under
community control i.e. private contractors, industry, volunteer
agencies, service clubs;
• Notifying, requesting assistance from and /or liaison with various levels
of government and any public or private agencies not under community
control, as considered necessary;
• Determining if additional volunteers are required and if appeals for
volunteers are warranted and coordinating the registration and
deployment of volunteers;
• Determining if additional transport is required for evacuation or
transport of persons and /or supplies
• Ensuring that pertinent information regarding the emergency is
promptly forwarded to the Emergency Information Coordinator and
Citizen Inquiry Supervisor, for dissemination to the media and public;
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5.4 Municipal Emergency Control Group Responsibilities (Continued)
• Determining the need to establish advisory groups and /or sub-
committees /working groups for any aspect of the emergency including
recovery;
• Authorizing expenditure of money required dealing with the
emergency;
• Notifying the service, agency or group under their direction, of the
termination of the emergency;
• Maintaining a log outlining decisions made and actions taken, and
submitting a summary of the log to the Chief Administrative Officer
within one week of the termination of the emergency, as required;
• Maintaining services to the community outside of the affected area;
• Participating in the debriefing following the emergency.
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6.0 EMERGENCY RESPONSE SYSTEM
(The individual responsibilities of the Municipal Emergency Control Group)
6.1 Mayor or Designate
The Mayor or Designate is responsible for:
• Providing overall leadership in responding to an emergency;
• Declaring an emergency within the designated area;
• Declaring that the emergency has terminated (Council or the Province
may also terminate the emergency);
• Notifying Emergency Management Ontario of the Ministry of Public Safety
and Security of the declaration of the emergency, and termination of the
emergency;
• Ensuring that members of council are advised of the declaration and
termination of an emergency, and are kept informed of the emergency
situation;
• Ensuring that the Warden of Simcoe County is notified.
6.2 Community Emergency Management Coordinator
The Community Emergency Management Coordinator or alternate (CEMC) is
responsible for:
• Activating and arranging the Emergency Operations Centre;
• Ensuring that security is in place for the EOC and registration of MECG
members;
• Ensuring that all members of the MECG have necessary plans, resources,
supplies, maps and equipment;
• Providing advice and clarification about the implementation details of the
Emergency Response Plan;
• Supervising the Emergency Telecommunications Coordinator;
• Ensuring liaison with community support agencies (e.g. St. John
Ambulance, Canadian Red Cross);
• Ensuring that the operating cycle is met by the MECG and related
documentation is maintained and kept for future reference;
• Addressing any action items that may result from the activation of the
Emergency Response Plan and keeping MECG informed of
implementation needs;
• Maintaining the records and logs for the purpose of debriefings and post -
emergency reporting that will be prepared.
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6.3 Chief Administrative Officer (CAO)
The Chief Administrative Officer for the Township of Oro - Medonte is responsible
for:
• Informing the emergency notification system through Orillia Fire Control
(dispatch) that the MECG is in the EOC and up and running;
• Ensuring liaison with the OPP Detachment Commander regarding security
arrangements for the EOC;
• As the CEMC, coordinating all operations within the Emergency
Operations Centre, including the scheduling of regular meetings;
• Advising the Mayor on policies and procedures, as appropriate;
• Approving, in conjunction with the Mayor, major announcements and
media releases prepared by the Emergency Information Coordinator, in
consultation with the MECG;
• Ensuring that a communication link is established between the MECG and
the Emergency Site Manager (ESM);
• Calling out additional township staff to provide assistance, as required.
6.4 Ontario Provincial Police Detachment Commander
The Detachment Commander is responsible for:
• Notifying necessary emergency and community services, as required;
• Depending on the nature of the emergency, assigning the Site Manager
and inform the MECG
• Establishing an ongoing communications link with the senior Ontario
Provincial Police Official at the scene of the emergency;
• Establishing the inner perimeter within the emergency area in a Police -led
emergency;
• Establishing the outer perimeter in the vicinity of the emergency to
facilitate the movement of emergency vehicles and restrict access to all
but essential emergency personnel;
• Providing traffic control staff to facilitate the movement of emergency
vehicles;
• Alerting persons endangered by the emergency and coordinating
evacuation procedures;
• Liaison with the Social Services Representative regarding the
establishment and operation of evacuation and reception centres;
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6.4 Ontario Provincial Police Detachment Commander (Continued)
• Ensuring the protection of life and property and the provision of law and
order;
• Providing police service in EOC, evacuee centres, morgues and other
facilities, as required;
• Notifying the coroner of fatalities;
• Ensuring liaison with other community, provincial and federal police
agencies, as required;
6.5 Director of Fire & Emergency Services (Fire Chief)
The Director of Fire & Emergency Services is responsible for:
• Activating the emergency notification system through the Orillia Fire
Control (dispatch);
• Role of Community Emergency Management Coordinator;
• Providing the MECG with information and advice on firefighting and
rescue matters;
• Depending on the nature of the emergency, assigning the Site Manager
and informing the MECG;
• Establishing an ongoing communications link with the senior fire official at
the scene of the emergency;
• Informing the Mutual Aid Fire Coordinators and /or initiating mutual aid
arrangements for the provision of additional firefighters and equipment, if
needed;
• Determining if additional or special equipment is needed and
recommending possible sources of supply, e.g. breathing apparatus,
protective clothing;
• Providing assistance to other community departments and agencies and
being prepared to take charge of or contribute to non - fire fighting
operations if necessary, e.g. rescue, first aid, casualty collection,
evacuation;
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6.6 Director of Transportation and Environmental Services
The Director of Transportation and Environmental Services is responsible for:
• Providing the MECG with information and advice on engineering and
transportation and environmental matters;
• Depending on the nature of the emergency, assigning the Site Manager
and informing the MECG:
• Establishing an ongoing communications link with the senior
Transportation and Environmental Services official at the scene of the
emergency;
• Ensuring liaison with Transportation and Environmental Services
representatives from neighbouring communities to ensure a coordinated
response;
• Provide engineering assistance;
• Ensuring construction, maintenance and repair of township roads;
• Ensuring the maintenance of water systems;
• Providing equipment for emergency pumping operations.
• Ensuring liaison with the fire chief concerning emergency water supplies
for fire fighting purposes;
• Providing emergency potable water, supplies and sanitation facilities to
the requirements of the Medical Officer of Health;
• Discontinuing any Transportation and Environmental service to any
resident, as required, and restoring these services when appropriate;
• Ensuring liaison with public utilities to disconnect any service representing
a hazard and /or to arrange for the provision of alternate services or
functions;
• Providing Transportation and Environmental Services vehicles and
equipment as required by any other emergency services;
• Ensuring liaison with the conservation authority regarding flood control,
conservation and environmental matters and being prepared to take
preventative action.
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7.0 SUPPORT AND ADVISORY STAFF
The following staff may be required to provide support, logistics and
advice to the MECG;
7.1 CAD's Administrative Assistant(s)
The CAO's Administrative Assistant(s) is responsible for:
• Assisting the Chief Administrative Officer, as required;
• Ensuring that all important decisions made and actions taken by the
MECG (Municipal Emergency Control Group) are recorded;
• Ensuring that maps and status boards are kept up to date;
• Providing a process for registering MECG members and maintaining a
MECG member list;
• Notifying the required support and advisory staff of the emergency, and
the location of the Emergency Operations Centre;
• Initiating the opening, operating and staffing of switchboard at the
community offices, as the situation dictates, and ensuring operators are
informed of MECG members' telephone numbers in the EOC;
• Assuming the responsibilities of the Citizen Inquiry Supervisor;
• Arranging for printing of material, as required;
• Coordinating the provision of clerical staff to assist in the Emergency
Operations Centre, as required;
• Upon direction by the Mayor, arranging special meetings of council, as
required, and advising members of council of the time, date and location
of the meetings;
• Procure staff to assist, as required in conjunction with the Manager, Health
& Safety and Employee Relations.
7.2 Legal Services Representative
Note: The Township purchases its Legal assistance using law firms with
expertise in various disciplines of municipal affairs.
The Legal Services Representative is responsible for:
• Providing advice to any member of the Municipal Emergency Control
Group on matters of a legal nature as they may apply to the actions of the
Township of Oro - Medonte in its response to the emergency, as requested.
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7.3 Director of Finance
The Director of Finance is responsible for:
• Providing information and advice on financial matters as they relate to the
emergency;
• Ensuring liaison, if necessary, with the Treasurer's /Directors of Finance of
neighbouring communities;
• Ensuring that records of expenses are maintained for future claim
purposes;
• Ensuring the prompt payment and settlement of all legitimate invoices and
claims incurred during an emergency.
7.4 Purchasing Agent
Reporting to the Director of Finance, the Purchasing Agent is responsible for:
Providing and securing of equipment and supplies not owned by the
Township of Oro - Medonte;
Ensuring liaison with purchasing agents of the neighbouring communities,
if necessary;
Maintaining and updating a list of all vendors (including 24 hour contact
numbers) who may be required to provide supplies and equipment.
7.5 Manager, Health and Safety and Employee Relations
The Manager, Health and Safety and Employee Relations is responsible for:
• Coordinating and processing requests for human resources;
• Coordinating offers of, and appeals for, volunteers with the support of the
MECG;
• Selecting the most appropriate site(s) for the registration of human
resources;
• Ensuring records of human resources and administrative detail, that may
involve financial liability, are completed;
• Ensuring that a Volunteer Registration Form is completed, when
volunteers are involved and a copy of the form is retained for Township
records;
• Ensuring identification cards are issued to volunteers and temporary
employees, where practical;
• Arranging for transportation of human resources to and from site(s);
• Obtaining assistance, if necessary, from Human Resources Development
Canada, as well as other government departments, public and private
agencies and volunteer groups.
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7.6 Director of Recreation and Community Services
The Director of Recreation and Community Services is responsible for:
• Open and maintain the Municipal Offices;
• Provide security for the Municipal Officers, as required;
• Provide identification cards to Municipal Emergency Control Group
members and Municipal Support Staff;
• Coordinate the maintenance and operation of feeding, sleeping and
meeting areas of the MECG, as required;
• Coordinate parking at the Municipal Offices;
• Procure staff to assist, as required in conjunction with the Manager, Health
& Safety and Employee Relations
7.7 Emergency Information Officer
The Emergency Information Officer is responsible for:
• The dissemination of news and information to the media to keep the public
informed.
A detailed Emergency Information Plan is included in Section 11.
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8.0 TOWNSHIP OF ORO- MEDONTE EMERGENCY SUPPORT GROUP
The agencies listed in this section provide key services to our community on an
ongoing basis, but are not under the control of the Township. Depending on the
scale and timeframes involved in an emergency, they may or may not have direct
representation at our Emergency Operations Centre. For example, if the County
of Simcoe also were to declare an emergency, our contact with the County
agencies and requests for assistance would go through the County of Simcoe
Emergency Operation Centre and then back to us.
8.1 SMDHU Medical Officer of Health
The Medical Officer of Health may provide such services as:
• Acting as a coordinating link for all emergency health services at the
MECG;
• Ensuring liaison with the Ontario Ministry of Health and Long Term Care,
Public Health Branch;
• Depending on the nature of the emergency, assigning the Site Manager
and informing the MECG;
• Establishing an ongoing communications link with the senior health official
at the scene of the emergency;
• Ensuring liaison with the ambulance service representatives;
• Providing advice on any matters, which may adversely affect public health;
• Providing authoritative instructions on health and safety matters to the
public through the Emergency Information Coordinator;
• Coordinating the response to disease related emergencies or anticipated
emergencies such as epidemics, according to Ministry of Health and Long
Term Care policies;
• Ensuring liaison with voluntary and private agencies, as required, for
augmenting and coordinating public health resources;
• Ensuring coordination of all efforts to prevent and control the spread of
disease during an emergency;
• Notifying the Transportation and Environmental Services representative
regarding the need for potable water supplies and sanitation facilities;
• Ensuring liaison with Social Services representative on areas of mutual
concern regarding health services in evacuee centres.
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8.1 SMDHU Medical Officer of Health (Continued)
• Liaison with Canadian Red Cross on areas of mutual concern regarding
health services in evacuee areas which include:
1. Food Safety
2. Counselling of victims
3. General safety and sanitation
4. Accommodation standards
5. Air monitoring
6. Ensuring that continuing home care, as required, is provided for
those victims who are relocated to other areas and not by the
hospital.
8.2 Simcoe County Social Services Representative
The Senior Social Services Representative may provide services such as:
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• Ensuring the well -being of residents who have been displaced from
their homes by arranging emergency lodging, clothing, feeding,
registration and inquiries and personal services;
• Supervising the opening and operation of temporary and /or long
term evacuee centres and ensuring that they are adequately
staffed;
• Ensuring liaison with the police chief with respect to the pre-
designation of evacuee centres which can be opened on short
notice;
• Liaison with the Medical Officer of Health on areas of mutual
concern regarding operations in evacuee centres;
• Liaison with the Municipal Emergency Control Group with respect
to the pre- designation of evacuee centres which can be opened at
short notice;
• Ensuring that a representative of the Simcoe County Board of
Education and /or Separate School Board is /are notified when
facilities are required as evacuee reception centres and that staff
and volunteers utilizing the school facilities take direction from the
Board representative(s) with respect to their maintenance, use and
operation;
• Making arrangements for meals for the staff /volunteers at the EOC
and the Site.
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8.3 County of Simcoe Paramedic Service Representative
The County of Simcoe Paramedic Service Representative provides such services
as:
• Ensuring emergency medical services at the emergency site;
• Depending on the nature of the emergency, assigning the Site Manager
and informing the MECG;
• Establishing an ongoing communications link with the senior EMS official
at the scene of the emergency;
• Obtaining EMS from other municipalities for support, if required;
• Advising the MECG if other means of transportation is required for large
scale response;
• Liaising with the Ministry of Health and Long Term Care Central
Ambulance Communications Centre to ensure balanced emergency
coverage is available at all times throughout the community
• Ensuring liaison with the receiving hospitals
• Ensuring liaison with the Medical Officer of Health, as required.
8.4 Utilities: Hydro One, Bell Canada, Enbridge Gas, Union Gas
Note: The utilities and the supporting infrastructures that supply our community
do not come under the control of the Township. During some emergencies,
representatives of these organizations may be available to the MECG for the
purpose of consultation and restoration of services. It is most likely that our
contact with them will be conducted remotely, especially in the case of an
emergency spanning more than one municipality.
During an emergency, our expectation of performance for our servicing utilities is
that they will strive to:
• Maintain their respective infrastructure in the area to the best of their
abilities
• Respond as required to restore service in a timely fashion;
• Assist emergency response agencies by providing up to date information
at our Emergency Operations Centres, Command Posts, Media Centres,
and Evacuee centres, etc.
• Ensure that their internal communications systems are operational;
• Work in conjunction with Township of Oro - Medonte personnel in
restoration procedures;
• Ensure internal staffing availability;
• Coordinate response with all department(s) /agencies involved.
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8.5 Hospitals (Royal Victoria; Orillia Soldier's Memorial; Georgian Bay General
(Midland and Penetanguishene Sites); South Muskoka Memorial; Huntsville
District Memorial Hospital)
During an emergency where an influx of ill or injured may be expected to seek
emergency medical attention, our local hospitals would normally be expected to
ramp up to meet the emerging needs by:
• Implementing the approved Hospital Emergency Plan;
• Ensuring liaison with the Medical Officer of Health and local ambulance
representatives with respect to matters of provision of hospital and
medical services, as required;
• Evaluating requests for the provision of medical site teams /medical triage
teams;
• Ensuring liaison with the Ministry of Health and Long Term Care, as
appropriate.
8.6 Simcoe County District School Board of Education and Simcoe Muskoka
Catholic School Board
The Simcoe County District School Board of Education and Simcoe Muskoka
Catholic District School Board are responsible for the operation of elementary
and secondary schools within Simcoe County in general and the Township of
Oro - Medonte.
Depending upon the nature of the emergency, the Simcoe County District School
Board and Simcoe Muskoka Catholic District School Board are responsible for:
• Activating approved Board plans for the protection and maintenance of
students within the buildings for the duration of the emergency, if
evacuation is not required;
• Arranging for the transportation of students in the event of evacuation;
• Ensure internal communications systems are operational
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9.0 EMERGENCY SITE MANAGEMENT
In the case where a declared emergency has a defined area within which the
most severe effects of an emergency are located, it will be normal procedure for
an Emergency Site Manager (ESM) to be appointed.
The Emergency Site Manager will, in most cases, be the most senior available
representative from the Department or Agency most directly involved with the
mitigation and restoration of the emergency site. E.g. In case of a fire or
hazardous materials incident, it would be normal to expect that the Emergency
Site Manager would be a senior member of the Fire and Emergency Services
Department. In the case of an infrastructure failure such as a road or bridge
collapse, however, it may be a senior member of the Transportation and
Environmental Services department in overall control of the scene.
This designated individual will work with the on -site representatives of all other
agencies working in the affected area to coordinate all work and ensure the most
efficient resolutions of the incident using the principles of our Incident
Management System.
9.1 Relationship between MECG and Emergency Site Manager (ESM)
Depending on the nature of the emergency, and once the ESM has been
assigned, the MECG relationship with the ESM is to offer support with
equipment, staff and other resources, as required.
The MECG will also ensure that the rest of the community maintains municipal
services.
9.2 Relationship between Emergency Site Manager (ESM), and Responding
Incident Commanders and control structures of emergency responders
The senior representative for each emergency responder e.g. (Police, Fire, EMS,
Transportation and Environmental Services) at the site will consult with the
Emergency Site Manager, so as to offer a coordinate and effective response.
Regular briefings will be held at the site and chaired by the Emergency Site
manager, so as to establish the manner and process by which response to the
emergency will be provided.
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10.0 EMERGENCY TELECOMMUNICATIONS PLAN
Upon implementation of the Emergency Plan, it will be important to ensure that
communications are established between the emergency site(s) and the EOC.
Also, communications may be required at various locations including evacuation
centres, hospitals and other key responding agencies.
The Emergency Telecommunications Coordinator is part of the initial Emergency
Notification Procedure who in turn will call upon their contacts for further
communications support, as required.
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11.0 EMERGENCY INFORMATION PLAN
Upon implementation of this Emergency Plan, it will be important to coordinate
the release of accurate information to the news media, issue authoritative
instructions to the public and respond to or redirect individual requests for, or
reports on, information concerning any aspect of the emergency.
In order to fulfill these functions during an emergency, the following positions will
be established:
1. Emergency Information Officer;
2. Community Spokesperson; and
3. Citizen Inquiry Supervisor
Depending on the nature of the emergency, it may be necessary to establish a
Media Information area adjacent to the emergency site, as decided by MECG.
This area, if established, will be staffed as determined the Community
Spokesperson.
The Citizen Inquiry Section is located in the Emergency Information Centre,
under the supervision of the Social Services Representative.
11.1 Emergency Information Officer
The Emergency Information Officer reports to the Chief Administrative Officer
(CAO) and is responsible for:
• Establishing a communication link with the Community Spokesperson, the
Citizen Inquiry Supervisor and any other media coordinator(s) (i.e.
provincial, federal, private industry, etc.) involved in the incident, ensuring
that all information released to the media and public is timely, full and
accurate;
• Ensuring that the Emergency Information Centre (EIC) is set up and
staffed and a site EIC, if required;
• Ensuring liaison with the MECG to obtain up to date information for media
releases, coordinate individual interviews and organize press conferences;
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11.1 Emergency Information Officer (Continued)
• Ensuring that the following are advised of the telephone number of the
Media Information;
1. Local Media — Radio, TV Stations, Local Cable Company,
Newspapers;
2. Municipal Emergency Control Group
3. Switchboard (Township and Emergency Services);
4. Community Spokesperson
5. Police Public Relations Officer;
6. Neighbouring Communities
7. Citizen Inquiry Supervisor;
8. Any other appropriate persons, agencies or businesses
• Providing direction and regular updates to the Citizen Inquiry Supervisor to
ensure that the most accurate and up to date information is disseminated
to the public;
• Ensuring that the media releases are approved by the Chief Administrative
Officer (in consultation with the Mayor) prior to dissemination, and
distributing hard copies of the media release to the EIC, the MECG,
Citizen Inquiry Supervisor and other key persons handling inquiries from
the media and public;
• Monitoring news coverage, and correcting any erroneous information;
• Maintaining copies of media releases and newspaper articles pertaining to
the emergency.
11.2 Community Spokesperson
The Community Spokesperson will be appointed by the Municipal Emergency
Control Group and is responsible for:
• Giving interviews on behalf of the Township of Oro - Medonte Council;
• Establishing a communication link and regular liaison with the Emergency
Information Officer (EIO) at the Emergency Operation Centre (EOC);
• Redirecting all inquiries about decisions made by the MECG and about
the emergency as a whole, to the Emergency Information Officer (EIO);
• Coordinating media reporting e.g. (video, photographic) sessions at the
scene when necessary and appropriate;
• Coordinating on -scene interviews between the Emergency Services
personnel, supporting resource agencies and the media.
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11.3 Citizen Inquiry Supervisor
The Citizen Inquiry Supervisor is responsible for:
• Establishing a Citizen Inquiry Service, including the appointment of
personnel and designation of telephone lines;
• Informing the Emergency Information Officer of the establishment of the
Citizen Inquiry Service and designated telephone number(s);
• Informing the affected emergency services, the MECG and Township
switchboards of the establishment of the Citizen Inquiry Service and
designated telephone numbers;
• Ensuring liaison with the Emergency Information Officer (EIO) to obtain
current information on the emergency;
• Responding to and re- directing inquiries and reports from the public based
upon information from the Emergency Information Officer (EIO). (Such
information may be related to the closing of schools/ public access routes
or the location of evacuee centres.);
• Responding to and re- directing inquiries pertaining to the investigation of
the emergency, fatalities, injuries or matters of personnel involved with or
affected by the emergency to the appropriate emergency service;
• Responding to and re- directing inquiries pertaining to persons who may be
located in evacuation and reception centres to the registration and inquiry
telephone number(s);
• Procuring staff to assist, as required in conjunction with the Manager,
Health & Safety and Employee Relations.
Revised June 2010 Page 31
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12.0 DISTRIBUTION LIST
1. Mayor of the Township of Oro - Medonte
2. Chief Administrative Officer (CAO)
3. Clerk
4. Emergency Management Coordinator (EMC) and all alternates
5. Ontario Provincial Police (OPP) Detachment Commander
6. Director of Transportation and Environmental Services and all alternates
7. Medical Officer of Health
8. County of Simcoe Social Services Representative
9. County of Simcoe Paramedic Services
10. Emergency Information Officer (EIO)
11. Emergency Telecommunications Coordinator
12. Emergency Management Ontario —Lakes Sector
13. Each Member of the Municipal Emergency Control Group not previously
named herein.
14. Simcoe Muskoka District Health Unit
15. Amateur Radio Emergency Services (ARES)
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13.0 UPDATES AND AMENDMENTS
Original Plan:
Plan Adoption:
Rewrite and Update:
Rewrite and Update:
Revised June 2010
November 2004
March 2005
October 2007
June 2010
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14.0 APPENDIX `A' —LEGAL DOCUMENTS
By -Law 2010 -121
3.0 The Emergency Management and Civil Protection Act R.S.O. 1990
Bill 148 an Act to provide for declarations of death in certain
circumstances and to amend the Emergency Plans Act (Royal Assent
November 19, 2002)
3.1 Township of Oro - Medonte By -Law 2007 -138; and Filed with
Emergency Management Ontario, Ministry of Public Safety and
Security.
Revised June 2010
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15.0 APPENDIX'B' - CONTACT LISTS
1. EMERGENCY MANAGEMENT PROGRAM COMMITTEE/ MUNICIPAL
EMERGENCY CONTROL GROUP / POSSIBLE ADDITIONAL PERSONNEL
2. ONTARIO PROVINCIAL POLICE DETACHMENTS
3. EMERGENCY COMMUNITY CONTROL GROUP (CONFIDENTIAL CONTACT
INFORMATION)
4. COUNTY AND PROVINCIAL SUPPORT AGENCIES / LOCAL UTILITIES
5. SIMCOE MUSKOKA DISTRICT HEALTH UNIT / HOSPITALS
6. ROADS / PLOWS / LAKE SIMCOE REGIONAL AIRPORT / BY -LAW OFFICERS
7. ORO- MEDONTE FIRE & EMERGENCY SERVICES —FIRE STATIONS
8. MEDIA CONTACTS
9. ORO- MEDONTE SCHOOL LOCATIONS
10.ORO- MEDONTE PUBLIC HALL LOCATIONS
11.SIMCOE COUNTY FIRE DEPARTMENTS
12. EMERGENCY MANAGEMENT ONTARIO - BY SECTOR
13. MUNICIPAL COMMUNITY EMERGENCY MANAGEMENT COORDINATORS
(CONFIDENTIAL CONTACT INFORMATION)
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16.0 APPENDIX `C' — MAPS
1. Map of Oro - Medonte
2. Fire Station Map of Oro - Medonte
3. Access Routes for Municipal Addressing System — Oro - Medonte Fire &
Emergency Services
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17.0 APPENDIX `E' - FORMS AND CHECKLISTS
1. PLANOGRAM OF PRIMARY EOC SETUP
2. PLANOGRAM OF SECONDARY EOC SETUP
3. DECLARING AN EMERGENCY
4. FORM — TOWNSHIP OFORO- MEDONTE /DECLARATION OF EMERGENCY
5. EMERGENCY CONTROL GROUP WORKSTATION KITS, CHECKLIST AND
COMPONENTS OF AN ECG MEETING
6. REPORTING PROCEDURE FOR COMMUNICATIONS
7. EMERGENCY RESPONSE PROCESS OVERVIEW
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18.0 APPENDIX `E' - RESOURCE DOCUMENTS
1. SIMCOE COUNTY EMERGENCY MANAGEMENT PROGRAM
2. PROVINCE OF ONTARIO EMERGENCY MANAGEMENT PROGRAM
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19.0 APPENDIX `F' - HAZARD IDENTIFICATION AND RISK ASSESSMENT
1. HAZARD IDENTIFICATION AND RISK ASSESSMENT REPORT
Revised June 2010 Page 39
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15c) - A By -law to Appoint Representatives to the Lake Simcoe Regio...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2010 -122
A By -law to Appoint Representatives to the
Lake Simcoe Regional Airport Board of Directors
And to Amend By -law No. 2007 -021
WHEREAS Section 203(1) of the Municipal Act, 2001, as amended, and Ontario
Regulation 599/06, as amended by Amended Ontario Regulation 371/07, permits the
establishment of a new corporation formed under the Business Corporations Act
(Ontario) and designated as a "municipal services corporation
AND WHEREAS the City of Barrie and the Township of Oro - Medonte have agreed to
transfer the assets, liabilities and undertakings associated with the Lake Simcoe
Regional Airport, to the Corporation of "Lake Simcoe Regional Airport Inc. ", a company
formed under the Business Corporations Act (Ontario) and designated as a "municipal
services corporation" under the Municipal Act, 2001, as amended, and the regulations
there under;
AND WHEREAS the City of Barrie and the Township of Oro - Medonte have entered into
the Lake Simcoe Regional Airport Agreement, as authorized by Oro - Medonte By -law
No. 2010 -015, for the operation, management and improvement of the Airport and the
governance of the Corporation by its shareholders thereof;
AND WHEREAS Section 3.01 of the Lake Simcoe Regional Airport Agreement
identifies that the Board of Directors shall consist of seven (7) members, five (5)
members of the Board shall be appointed by Barrie and two (2) members of the Board
shall be appointed by Oro - Medonte;
AND WHEREAS the Township of Oro - Medonte did advise the City of Barrie, for their
approval, in accordance with Section 6.09 of the Lake Simcoe Regional Airport
Agreement, of its appointees to the Board of Directors of the Lake Simcoe Regional
Airport;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
That Councillor Crawford and Len Leach be appointed to the Lake Simcoe
Regional Airport Board of Directors, as the Township of Oro - Medonte
representatives, for the balance of the term of Council, or until their successors
are appointed.
And That By -law No. 2007 -021 is hereby amended by deleting Schedule "C" to
By -law No. 2007 -021 in its entirety.
This by -law shall take effect on the final passing thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 147H DAY
OF JULY, 2010.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
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THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2010-123
Being a By -Law to Amend By -law No. 2004 -028
To Authorize a Decrease in the Speed Limit on Certain Roads
Within the Township of Oro - Medonte
WHEREAS the Highway Traffic Act, R.S.O., 1990, Chapter H.8, as amended, Section
128(2), authorizes the Council of a municipality to pass By -laws to prescribe a lower
rate of speed for motor vehicles on a highway or portion of highway under its
jurisdiction;
AND WHEREAS it is deemed necessary and expedient that the speed limit for motor
vehicles on certain portions of highways under the jurisdiction of the Township of Oro -
Medonte be decreased;
AND WHEREAS the Council of The Township of Oro - Medonte did, on the 16th day of
June, 2004 enact By -law No. 2004 -028 to decrease the speed limit on certain roads
within the Township of Oro - Medonte;
NOW THEREFORE the Council of The Corporation of the Township of Oro - Medonte
hereby enacts as follows:
THAT Schedule "C of By -law No. 2004 -028 be amended to add as follows:
Name of Highway
From
To
Rowanwood Road,
County Road 22
Line 7 North
(Horseshoe Valley
North
Road
2. THAT this By -law shall come into force and take effect on its final passing
thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14T"
DAY OF JULY, 2010.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
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THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2010 -124
A By -law to Amend Schedules "A" of By -law No. 2008 -006,
A By -law to provide a schedule of retention periods for the records of the
Township of Oro - Medonte
WHEREAS Section 255 of the Municipal Act 2001, S.O. 2001, c. 25, as amended,
provides that a municipality may, subject to the approval of the municipal auditor,
establish retention periods during which the records of the municipality and local boards
of the municipality must be retained and preserved in accordance with Section 254
thereof;
AND WHEREAS the Township of Oro - Medonte did, on the 23`d day of January, 2008,
enact By -law No. 2008 -006, being a By -law to provide a schedule of retention periods
for the records of the Township of Oro - Medonte under the authority of The Municipal
Act, S.O. 2001, c. 25, as amended;
AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte
deems it appropriate to amend Schedule "A" of By -law No. 2008 -006;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
That the Scope Notes for Secondary Subject— D — Development and Planning of
Schedule "A" of By -law No. 2008 -006 be amended to read as follows;
D03 ENVIRONMENT PLANNING
Includes records regarding general types of environmental studies with a
long range planning emphasis, such as storm drainage and flood control
planning, parks and open spaces planning, waste management planning
and government legislated renewable energy projects.
Excludes Environmental Monitoring — see E05
Waste Management — see E07
2. This by -law shall take effect on the final passing thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14TH
DAY OF JULY, 2010.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
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15f) - A By -law to Authorize the Execution of a Contract between Th
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2010 -125
A By -law to Authorize the Execution of a Contract between
The Township of Oro - Medonte and The Orillia Public Library Board
For a Term of One Year
And to Repeal By -law No. 2009 -067
WHEREAS the Public Libraries Act, R.S.O. 1990, c.P.44, as amended, Section 29(1)
provides for the entering into a contract with a public library board for the purpose of
providing the residents of the municipality with library services;
AND WHEREAS Council deems it desirable to enter into a Contract with the Orillia
Public Library Board;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
That the Mayor and Clerk are hereby authorized to execute the contract between
The Corporation of the Township of Oro - Medonte and The Orillia Public Library
Board, said agreement attached hereto as Schedule "A" and forming part of this
by -law.
2. That By -law No. 2009 -067 is hereby repealed.
3. This by -law shall take effect on the final passing thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14TH DAY
OF JULY, 2010
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
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a
15f) - A By -law to Authorize the Execution of a Contract between Th...
Schedule "A" to By -law No. 2010 -125
CONTRACT FOR LIBRARY SERVICE
AGREEMENT
between The Orillia Public Library Board
500 Gill Street
Orillia, ON L3V 41_1
( "the Public Library Board ")
and The Township of Oro - Medonte
P.O. Box 100
Oro, ON LOL 2X0
( "the Municipality)
The Municipality and the Public Library Board agree as follows:
1.0 Description of Services:
1.1 The Public Library Board shall endeavour to provide, in cooperation with other
public library boards, a comprehensive and efficient library service to the residents
of the Municipality.
1.2 The Public Library Board shall not make a charge for admission to the library or for
use in the library of the library's materials by the residents of the Municipality.
1.3 The Public Library Board shall allow the residents of the Municipality to:
(a) Borrow circulating books; and
(b) Use reference and information services as the Public Library Board
considers practicable, without making any charge.
1.4 The Public Library Board may impose such fees as it considers proper for
services not referred to in section 1.2 and 1.3.
2.0 Public Library Board's Warranties:
2.1 The Public Library Board is a corporation duly established under the Public
Libraries Act (RSO 1990. Chapter P44, as amended).
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2.2 To ensure quality library service under this Agreement, the Public Library Board
shall endeavour to:
(a) Ensure that all materials are available for use outside the library except
those used frequently for reference service, and rare and fragile items;
b) Ensure circulation policies of greatest convenience to the user and
maximum use of materials;
(c) Ensure that the selection of materials reflects the needs of the community
as defined in regular community analyses and needs studies;
(d) Ensure that the information provided to public library users is accurate, up-
to -date and is coordinated with other appropriate organizations;
(e) Ensure that all library facilities are accessible as defined by the standards
of accessibility of the Ontario Building Code;
(f) Provide resources, programs and services to meet defined community
needs;
(g) Provide a telephone in each of their facilities in order to ensure user
access and maintain communication with other library systems.
3.0 Cost:
3.1 The Municipality shall pay the Orillia Public Library Board the sum of: Ninety Five
Thousand Four Hundred and Eighty Dollars ($95,480) for the year 2010.
3.2 Payments shall be quarterly on March 31, June 30, September 30, and
December 31.
4.0 Municipal Representation on the Orillia Public Library Board:
4.1 The Public Library Board shall request its appointing council to appoint a member
of the Township of Oro - Medonte Council (or a resident of the Township of Oro -
Medonte designated by the Township of Oro - Medonte Council), recommended
by the Township of Oro- Medonte Council, to the Public Library Board.
5.0 Reports:
5.1 The Public Library Board shall submit an annual report to the Municipality.
5.2 The Municipality shall make an annual financial report to the Minister and make
any other reports required by the Public Libraries Act, and its regulations or
requested by the Minster.
i
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6.0 Limitation of Liability:
6.1 The Municipality shall not be liable for any injury, death or property damage to
the Public Library'Board, its employees or agents or for any claim by any third
party against the Public Library Board, its employees or agents.
6.2 The Municipality shall not be liable for any incidental, indirect, special or
consequential damages or loss of use, revenue or profit of the Public Library
Board arising out of or in any way related to this Agreement or the services.
7.0 Cancellation:
7.1 Either the Municipality or the Public Library Board may terminate this Agreement
at any time upon six months of notice in writing.
8.0 Notices:
8.1 Notices under this Agreement shall be given in writing by personal delivery or by
mail.
8.2 Notice by mail shall be deemed to have been given on the fourth business day
after the date of mailing.
9.0 Signing Authority:
9.1 Contracts are to be signed on behalf of the Public Library Board, by the Chair and
Secretary of the Board and, on behalf of the contracting municipality by two (2)
authorized Signing Officers.
10.0 Inspection:
10.1 The Municipality shall be entitled at all reasonable times, to review any records,
books, accounts and documents in the possession or under the control of the
Public Library Board.
11.0 Duration:
11.1 This Agreement shall, subject to Section 7 hereof, be in force and effect for one
year from the 1St day of January 2010 to the 31St day of December 2010.
`a
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12.0 Entire Contract:
12.1 This Agreement constitutes the entire Agreement between the parties. There are
no other agreements or understanding.
DATE
DATE /0 0
THE MUNICIPALITY (Seal)
Signing Officer
THE MUNICIPALITY (Seal)
Signing Officer
THE PUBLIC LIBRARY BOARD
Chair
THE PUBLIC LIBRARY BOARD
Secretary
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THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2010 -126
Being a By -law to Authorize the Execution of a Contract between
the Township of Oro - Medonte and the Barrie Public Library Board
for a Term of One Year
and to Repeal By -Law No. 2009 -068
WHEREAS, the Public Libraries Act, R.S.O. 1990, Chapter P.44, as amended, Section
29(1) provides for the entering into a contract with a public library board for the purpose
of providing the residents of the municipality with library services;
AND WHEREAS, Council deems it desirable to enter into a contract with the Barrie
Public Library Board;
NOW THEREFORE, the Council of The Corporation of the Township of Oro - Medonte
enacts as follows:
That the Mayor and Clerk are hereby authorized to execute the contract between
The Corporation of the Township of Oro - Medonte and the Barrie Public Library
Board, said agreement attached hereto as Schedule 'A' and forming part of this
by -law.
2. That By -law No. 2009 -068 is hereby repealed.
3. That this By -Law shall come into force and take effect on the final passing
thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14TH DAY
OF JULY, 2010
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 289 of 345
BETWEEN
AND
15g) - Being a By -law to Authorize the Execution of a Contract betw...
Schedule "A' to By -law no. 2010 -126
LIBRARY SERVICES AGREEMENT
This agreement made in duplicate this
day of 17,a— , 2010
THE BARRIE PUBLIC LIBRARY BOARD, in the City of Barrie
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE,
in the County of Simcoe
WHEREAS the Barrie Public Library Board has agreed to provide library service.
THEREFORE it is mutually understood and agreed that the Corporation of the Township of Oro - Medonte
will pay the Barrie Public Library Board the sum of $122,700.00 for library service for Oro - Medonte
residents and taxpayers for the year 2010 with payments to be made quarterly, commencing January 1st,
April 1st, July 1st, and October 1st, 2010
Mayor, Oro- Medonte
H.S. Hughes
Clerk, Oro - Medonte
J. Douglas Irwin
r
day of -<J& I f- , 2010
Chair, Barrie PubgLibrary Board
reasu arrie Public Library Board
Page 290 of 345
15h) - A By -law to Authorize the Execution of a Contract between Th...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2010 -127
A By -law to Authorize the Execution of a Contract between
The Township of Oro - Medonte and The Midland Public Library Board
For a Term of One Year and to Repeal By -law No. 2009 -070
WHEREAS the Public Libraries Act, R.S.O. 1990, c.P.44, as amended, Section 29(1)
provides for the entering into a contract with a public library board for the purpose of
providing the residents of the municipality with library services;
AND WHEREAS Council deems it desirable to enter into a Contract with The Midland
Public Library Board;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
That the Mayor and Clerk are hereby authorized to execute the contract between
The Corporation of the Township of Oro - Medonte and The Midland Public Library
Board, said agreement attached hereto as Schedule "A" and forming part of this
by -law.
2. That By -law No. 2009 -070 is hereby repealed.
3. That this By -Law shall come into force and take effect on the final passing
thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14TH DAY
OF JULY, 2010
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 291 of 345
f
BETWEEN
AND
15h) - A By -law to Authorize the Execution of a Contract between Th...
Schedule "A" to By -law No. 2010 -127
LIBRARY SERVICES AGREEMENT
This agreement made in duplicate this
day of 2010
THE MIDLAND PUBLIC LIBRARY BOARD, in the Town of Midland
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE,
in the County of Simcoe
WHEREAS the Midland Public Library Board has agreed to provide library service.
THEREFORE it is mutually understood and agreed that the Corporation of the Township of Oro - Medonte
will pay the Midland Public Library Board the sum of $4,500.00 for library service for Oro - Medonte
residents and taxpayers for the year 2010 with payments to be made quarterly, commencing January 1St,
April 15i, July 1St, and October 15L, 2010
Mayor, Oro - Medonte
H.S. Hughes
Clerk, Oro - Medonte
J. Douglas Irwin
day of ja n , 2010
Chair, Midland Public Library
Treasurer, Midland Public Li&ary
Page 292 of 345
15i) - A By -law to Authorize the Execution of a Contract between Th...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2010-128
A By -law to Authorize the Execution of a Contract between
The Township of Oro - Medonte and The Coldwater Public Library Board
For a Term of One Year and to Repeal By -law No. 2009 -072
WHEREAS the Public Libraries Act, R.S.O. 1990, c.P.44, as amended, Section 29(1)
provides for the entering into a contract with a public library board for the purpose of
providing the residents of the municipality with library services;
AND WHEREAS Council deems it desirable to enter into a Contract with The Coldwater
Public Library Board;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
That the Mayor and Clerk are hereby authorized to execute the contract between
The Corporation of the Township of Oro - Medonte and The Coldwater Public
Library Board, said agreement attached hereto as Schedule "A" and forming part
of this by -law.
2. That By -law No. 2009 -072 is hereby repealed.
That this By -Law shall come into force and take effect on the final passing
thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14TH DAY
OF JULY, 2010
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 293 of 345
15i) - A By -law to Authorize the Execution of a Contract between Th...
Schedule "A" to By -law No. 2010 -128
UBRARY SERVICES AGREEMENT
This agreement made in duplicatethis
! j7�d ay of :TT ., a_ 2010
L ETWEEN
THE COLDWATER: PUBLIC LIBRARY BOARD, in the Township of Severn
AND
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTF,
in the County of Simcoe
WHEREAS the Coldwater Public library Board has agreed to provide library service.
THERfFdRE it is mutually understood and agreed that the Corporation of the Township of Oro- Medonte
wiil pay the Coldwater Public Library Beard the sum of $x8,000.00 for library service for Oro•Medonte
residents and taxpayers for the year 2010 with payments to be made quarterly, commencing January 1",
April, July I", and October:X"', 2010 ,
Mayor, pro- medonte
H.S. Hughes
Clerk, Oro- medonte
J. Douglas Irwin
1114' day of __T- --A- 2010
G.GeZ sa, s� I,--- lj� C_
Chair, Coldwater Public Library
4-&
Treasurhc,%zcldrer Public Library
TOTAL P.01
Page 294 of 345
15j) - A By -law to Authorize the Execution of An Agreement Between ...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2010 -129
A By -law to Authorize the Execution of An Agreement Between
The Corporation of the Township of Oro - Medonte and
Oro - Medonte Minor Sports Association
for the Operation of the Concession Booth
at the Oro - Medonte Community Arena
WHEREAS the Municipal Act, 2001, S.O.2001, c.25, Section 224, as amended, states
that it is the role of Council to ensure that administrative practices and procedures are in
place to implement the decisions of Council;
AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte
deems it desirable to enter into an agreement, effective September 11, 2010, for the
2010 -2011 and 2011 -2012 seasons, with Oro - Medonte Minor Sports Association for the
operation of the concession booth at the Oro - Medonte Community Arena;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
That the Mayor and Clerk be authorized to execute the Agreement attached
hereto as Schedule °A" and forming part of this By -law.
This by -law shall take effect on the final passing thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14TH DAY
OF JULY, 2010.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 295 of 345
15j) - A By -law to Authorize the Execution of An Agreement Between ...
Schedule "A" to By -Law N0. 2010 -12(
THIS AGREEMENT made thel. ay of July, 2010
BETWEEN:
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
(hereinafter called the 'Township ")
OF THE FIRST PART
-and-
------------- -- ------------------- Oro-Medonte Minor Sports Association
(hereinafter called the "Licensee"
OF THE SECOND PART
WHEREAS the Township is the owner of the Oro - Medonte Community Arena, in the Township of Oro
Medonte, in the County of Simcoe.
AND WHEREAS the parties hereto have agreed that the Licensee will operate the Concession Booth
(hereinafter called the "Concession') in the Oro - Medonte Community Arena.
NOW THEREFORE in consideration of the promise expressed herein, the parties hereto agree as
follows:
TERMS AND APPLICABLE LAWS
The Licensee shall operate the Concession from September 11, 2010 to April 10, 2011, September 10,
2011 to April 9, 2012. The term of this agreement maybe amended by the Director of Recreation and
Community Services.
The Licensee shall comply with all applicable Federal, Provincial and Municipal laws and regulations in
the operation of the Concession.
PAYMENTS
1. 2010 -2011 Season
The Township provide the Licensee the facility at no charge
2. 2011 -2012 Sei
a)
b)
C)
d)
e)
ison
$500.00 on or before the 30u' day of September, 2011
$500.00 on or before the 30h' day of November, 2011
$500.00 on or before the 30'h day of December, 2011
$500.00 on or before the 30'h day of February, 2012
$500.00 on or before the 30'h day of March, 2012
Page 296 of 345
15j) - A By -law to Authorize the Execution of An Agreement Between ...
2
HOURS OF OPERATION
3. The Licensee shall keep the Concession Booth open for business for the periods set out
below as approved by the Director of Recreation and Community Services:
a) During the months of September to April inclusive, during this Agreement,
between the following days and times:
DAY
FROM
TO
Saturday
6:00 am
12:00 midnight
Sunday
6:00 am
12:00 midnight
Statutory Holiday
6:00 am
12:00 midnight
Monday
6:00 am
12:00 midnight
Tuesday
6:00 am
12:00 midnight
Wednesday
6:00 am
12:00 midnight
Thursday
6:00 am
12:00 midnight
Friday
6:00 am
12:00 midnight
b) After a period of 30 days from the date the operation commences, if the above
times and dates in the opinion of the Licensee are not profitable, a request in
writing to the Director of Recreation and Community Services to delete certain
times would be considered. A decision to delete or change times shall be at the
discretion of the Director of Recreation and Community Services.
OPERATION OF THE CONCESSION BOOTH
4. The Licensee agrees to operate the Concession Booth in accordance with the
following provisions;
a) to provide an adequate number of competent employees to prevent undue
delay in service to patrons;
b) to have employees wear suitable attire when on duty;
c) to maintain maximum standards of cleanliness and hygiene for the
premises and employees;
d) to comply with any directions of and to permit inspections by the Simcoe County
District Health Unit and any other Health regulatory agencies;
e) to provide courteous, honest and timely service to patrons of the Concession
Booth;
a) to provide goods and services of good quality and at fair market value;
g) to terminate the employment of any employee for good cause, always in
compliance with the Employment Standards Act and applicable laws, upon
written request by the Corporation of the Township of Oro- Medonte;
h) not to sell or allow the sale of any glass bottled refreshments;
i) not to sell or allow to the sale of any alcoholic beverages;
j) not to sell any prohibited or restricted goods or any goods which would
reasonably constitute a danger or hazard to patrons of the Arena;
Page 297 of 345
15j) - A By -law to Authorize the Execution of An Agreement Between ...
GENERAL COVENANTS OF THE LICENSEE
The Licensee, having inspected the Concession Booth and satisfied themselves
regarding any equipment located therein, agrees to;
a) use and maintain such equipment and fixtures in good condition at their own
expense including repairs where necessary, and upon the termination of this
Agreement, the Licensee shall deliver such equipment and fixtures to the
Township in good and substantial repair and condition, and shall replace in whole
or in part of them which has been lost, damaged or destroyed; or
b) to supply and maintain all necessary concession booth equipment
C) sufficiently repair and maintain the portion of building occupied under this
Agreement, when, where and as often as needed (reasonable wear and tear and
damaged by fire, lightening or tempest only excepted);
d) surrender and yield up to the Township, the said Township Concession Booth
and equipment in good and substantial repair and condition, at the expiration or
earlier termination of this Agreement (reasonable wear and tear and damage
by fire, lightening or tempest only excepted).
ALTERATIONS AND REPAIRS
The Licensee shall not make any alterations or repairs without written authorization of
the Township and without having obtained all proper building permits therefore.
DAMAGE DEPOSIT
The damage deposit of $500.00 shall remain with the Township for the duration of this
Agreement as the deposit for the Agreement and will be refunded upon termination of
the Agreement, subject to any deduction for repairs to the building or equipment
necessitated by the actions of operations of the Licensee.
GENERAL PROVISIONS
The Licensee acknowledges that this Agreement is for the right to operate a Concession
Booth and equipment only.
The Township may, in the case of damage by fire, lightening or tempest, which
makes repair of such damage within thirty (30) days impossible (substantial
damage) terminate this Agreement and the Township shall refund to the Licensee
that portion of the sum paid by the Licensee to the Township which would be
attributable to that portion of the year from the date of such termination to and
including the 10°' day of April, 2011 /the 9"' day of April, 2012 and each party
shall be released from further obligation hereunder.
b) Notwithstanding paragraph 9, the Licensee shall be relieved from any obligations
pursuant to paragraph 1 and 2 of this Agreement in case of substantial damage.
10. The Township shall be under no liability whatsoever to any person, firm or Corporation
for any damages or injury, including death, to any person or persons caused by or
resulting from the operation of the Concession Booth by the Licensee, his servants or
agents, and Licensee shall, from time to time, and at all times hereafter, protect,
indemnify and forever save and keep harmless the Township, and / or its officers, agents
and servants, against any damage, penalty, fire claim, judgment, costs, expense or
charge suffered, imposed, assessed or incurred for any violation or breach of any law
occasioned by any act, neglect or omission of the Licensee or his servants or agents.
11. Prior to execution of this Agreement by the Township, the Licensee shall provide proof of
liability insurance covering personal liability and property damage in a minimum amount
of Two Million Dollars ($2,000,000.00). The said insurance must be with an insurer
satisfactory to the Township, and the policy shall show loss payable to the Corporation
of the Township of Oro - Medonte and Licensee jointly.
Page 298 of 345
15j) - A By -law to Authorize the Execution of An Agreement Between ...
12. The Licensee agrees to obtain and pay for all necessary licenses and permits prior to
commencing the operation of the Concession Booth.
13. The Licensee shall agree to fulfill all of its obligations in compliance with the
Occupational Health and Safety Act, and further agrees to take responsibility for any
health and safety violation that may occur. Furthermore, if the Corporation (or any of its
agents, officers, directors, or employees) shall be made a party to any charge under the
Occupational Health and Safety Act in relation to any violation of the said Act arising out
of this agreement, the licensee shall indemnify and save harmless the Corporation from
any and all charges, fines, penalties, and costs that may be incurred or paid by the
Corporation.
14. The Agreement between the parties being a personal agreement, this Agreement shall
not be assigned or subcontracted. In the event of the death or bankruptcy of the
Licensee prior to the expiration of the term of this Agreement, this Agreement shall
become null and void and all lands and premises shall be delivered up to the Township
and any amount paid or payable by the Licensee shall be apportioned to the date of
death or bankruptcy.
15. At all times, the employees of the licensee shall act in a civil, responsible, courteous and
generally productive manner. The licensee shall ensure that all employees strive for
excellence in Customer Service
16. Contracted Employees, third party employees, agents and others what provide customer
service on behalf of the Township of Oro - Medonte are legally responsible with the
provisions outlined in Ontario Regulation 429/07 with respect to training. The Contractor
shall ensure that such training includes, without limitation, a review of the purposes of
the Act and requirements of the regulation, as well as instruction regarding all matters
set out in the regulation. By signing this agreement, the contractor has agreed to be in
full compliance with this regulation. Additionally the licensee will review and
acknowledge the Township Of Oro - Medonte policy for Accessible Customer Service
17. The Township shall be responsible for all utilities used in connection with the operation
of the Concession Booth.
18. The Licensee may, until notified otherwise by the Township, sell first aid supplied from
the Concession Booth. Whether such items may continue to be sold by the Licensee
from the Concession Booth is at the sole discretion of the Township.
19. The Director of Recreation and Community Services and any other authorized agent or
servant of the Township shall have the right at any reasonable time to enter and inspect
the lands and premises occupied under the Agreement.
20. The Licensee and its employees shall promptly delivery all articles found in the Oro -
Medonte Township Community Arena to the Director of Recreation and Community
Services.
21. All notices and orders given to the Licensee may be served by mailing the same to the
Licensee at the address hereinafter set out, or by delivering a copy to the Licensee
personally or by leaving it at his place of business in the Oro - Medonte Community
Arena, or by posting the same in a conspicuous place upon the outside of the building
occupied by the Licensee under this Agreement. If such notice were served by mailing,
the service is deemed effective two (2) days following said mailing.
22. The township hereby undertakes and agrees not to grant any other organizations or
individual the right to operate a concession selling similar lines of goods excepting:
A function not related to "on ice' (arena floor) activities;
A function in any other part of the Oro - Medonte Community Arena, in
conjunction with an "on ice" activity will require the consent of the
Licensee. Where consent is not forthcoming, the Township reserves the
Page 299 of 345
15j) - A By -law to Authorize the Execution of An Agreement Between ...
right to a final decision in which the Licensee and other parties involved
will be duly notified;
Vending machines may be installed by the Township. Such costs / profits
on the machines will be assumed by the Township.
23. This Agreement shall terminate April 10Yh, 2011, April 9h', 2012 unless amended by the
Director of Recreation and Community Services. The Licensee shall remove all goods
and equipment owned by them from the Concession Booth by the 10"' day of April 2011,
the a day of April 2012 and shall leave the said Booth in a condition as set out in
paragraph 4(d) and 18 hereof. It is understood that if all such goods and equipment are
not removed by such time, that the Licensee shall pay a storage charge, determined by
the Township, of the goods and equipment not removed and shall be liable for all
expenses incurred in the later removal of them.
24. If, at the absolute discretion of the Township, the Licensee is not operating the
Concession Booth in the best interests of the public or complying with the Laws,
Statutes, By -Laws, or Regulations applicable to them, or with the provisions of this
Agreement, the Township may terminate this Agreement without notice as specified in
paragraph 4(d) and 18 of the Agreement and the remaining applicable provisions of this
Agreement shall apply.
25. The Licensee shall be responsible for the installation and removal of any phone services
required at the Licensee's expense.
25. In the event that Oro- Medonte Minor Sports Association dissolves its status this
agreement shall be transferred to Oro Minor Hockey. Oro Minor Hockey assures that the
operation of the concession and the terms outlines within this agreement will be upheld.
26. Any breach or violation of the terms and conditions herein set forth by the Licensee shall
entitle the Township to Terminate this Agreement forthwith without notice. Upon
termination of this Agreement, the Licensee shall remove from the Concession Booth all
of his supplies and equipment.
WITNESS the Corporate Seal of the Corporation of the Township of Oro - Medonte duly attested
under the hands of the proper signing officers authorized in that behalf.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, Harry Hughes
Director Corporate Services, Douglas J. Irwin
Page 300 of 345
15j) - A By -law to Authorize the Execution of An Agreement Between ...
6
THE ORO- MEDONTE MINOR SPORTS ASSOCIATION
Preside , im F an
ice President, Steve Fors
OR7 HOC E
Presid n , im oc ens
Vice President
WITNESS the hand and seal of the Licensee of the Second Part.
SIGNED, SEALED AND DELIVERED, )
This day of, 2010 )
In the presence of; )
)
}
Witness
Page 301 of 345
15k) - A By -law to Amend By -law No. 2010 -095, being A By -law to Aut...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2010 -130
A By -law to Amend By -law No. 2010 -095, being
A By -law to Authorize the Execution of a Lease Agreement Between
The Corporation of the Township of Oro - Medonte And TRY Recycling (Barrie) Inc.
WHEREAS Section 8 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended provides
the powers of a municipality under this or any other Act shall be interpreted broadly so as to
confer broad authority on the municipality to enable the municipality to govern its affairs as it
considers appropriate and to enhance the municipality's ability to respond to municipal
issues;
AND WHEREAS Section 9 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended
provides that a municipality has the capacity, rights, powers and privileges of a natural
person for the purpose of exercising its authority under this or any other Act;
AND WHEREAS the Municipa/Act, 2001, S.O. 2001, c.25, Section 224, as amended,
states that it is the role of Council to ensure that administrative practices and procedures
are in place to implement the decisions of Council;
AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte did enact
By -law No. 2010 -095 on the 9"' day of June 2010, which authorized the execution of a
Lease Agreement with TRY Recycling (Barrie) Inc. for lands described as Part of the West
Y. of Lot 11, Concession 8, geographic Township of Oro, now in the Township of Oro -
Medonte, County of Simcoe, known municipally as 1525 Line 7 North;
AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte does now
find it expedient to amend the Indenture of Lease between The Corporation of the Township
of Oro - Medonte and TRY Recycling (Barrie) Inc., attached as Schedule "A" to By -law No.
2010 -095;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows:
1. That Schedule "A" to By -law No. 2010 -095 be amended as follows:
a) That Section 33(a)(viii) be amended to replace'; and" with
b) That Section 33(a)(ix) be deleted in its entirety; and
c) That Section 35(a) be deleted and replaced with the following:
"The Lessor acknowledges that though the Lands may be exempt from
assessment and property taxation at the time this agreement is entered into, the
Lands may be reassessed once the Lessee commences its operations on the
Lands and may then be subject to municipal and school board property taxation.
The Lessee shall be responsible to pay all municipal and school board property
tax amounts levied on the Leased Lands. The Lessee acknowledges that it may
challenge any such assessments, at its sole expense; however, the Lessor
agrees that it will not object to any assessment challenge or appeal undertaken
by the Lessee."
2. This by -law shall take effect on the final passing thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14- DAY OF
JULY, 2010.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 302 of 345
151) - A By -law to Permanently Close and Exchange the Road Allowanc...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2010 -131
A By -law to Permanently Close and Exchange the Road Allowance known as
John Street, west of Allen Street, Hawkestone, (PIN 58562 -0136 (LT)), described
as Block C, Plan M -20, (geographic Township of Oro), Township of Oro - Medonte,
County of Simcoe
For
That Part of Part of the West Half Lot 22, Concession 12 (Oro), Township of Oro -
Medonte, (Part of PIN 58562 -0123 (LT)), described as Part 1, Plan 51 R- 13350,
(geographic Township of Oro), Township of Oro - Medonte, County of Simcoe for
Municipal Purposes
WHEREAS pursuant to Section 11 (3) of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, Council is empowered to pass by -laws respecting highways;
AND WHEREAS Section 34 of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
provides procedures for highway closing;
AND WHEREAS the road allowance known as John Street, west of Allen Street,
Hawkestone, described as Block C, Plan M -20, (geographic Township of Oro),
Township of Oro - Medonte, County of Simcoe, is no longer required for municipal
purposes;
AND WHEREAS Section 270 of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
authorizes a Council of a municipality to sell or otherwise dispose of land in accordance
with policies adopted and maintained by the municipality in respect thereof;
AND WHEREAS Council passed By -law No. 2007 -083 on the 18th day of July, 2007,
being a By -law to establish a policy /procedure with respect to the sale and other
disposition of land;
AND WHEREAS Council has determined that the said lands are not required for
municipal purposes and has by resolution declared the lands designated as the road
allowance known as John Street, west of Allen Street, Hawkestone, described as Block
C, Plan M -20, (geographic Township of Oro), Township of Oro - Medonte, County of
Simcoe, described in Schedule "A" attached hereto, to be surplus to the needs of the
municipality;
AND WHEREAS Council deems its desirable to exchange the aforementioned parcel of
land with a land owner as part of a procedure that requires the acquisition of that land
owner's land for municipal purposes, in accordance with the requirements set out in By-
law No. 2007 -083, as amended;
AND WHEREAS the proposed by -law came before Council of The Corporation of the
Township of Oro - Medonte for consideration at its meeting on the 14th day of July, 2010,
and at that time Council received no notice of objection to the proposed road closure or
proposed exchange of land from any party;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
1. Permanently Close — Council does hereby permanently close the road allowance
known as John Street, west of Allen Street, Hawkestone, (PIN 58562 -0136 (LT)),
described as Block C, Plan M -20, (geographic Township of Oro), Township of
Oro - Medonte, County of Simcoe, more particularly described in Schedule "A"
attached hereto, and forming part of this by -law.
Page 303 of 345
151) - A By -law to Permanently Close and Exchange the Road Allowanc...
2. Authorization for Exchange — Council does hereby authorize the exchange of the
road allowance known as John Street, west of Allen Street, Hawkestone, (PIN
58562 -0136 (LT)), described as Block C, Plan M -20, (geographic Township of
Oro), Township of Oro - Medonte, County of Simcoe, with the registered owner
from time to time of the abutting lands as follows and that the title to the
transferred lands merge with those lands owned by the respective abutting
owner:
Registered Owner John N. Johnson Construction Limited,
or their successors or assignees
Owner's Lands PIN #58562 -0123 (LT)
Lands to be Transferred PIN #58562 -0136 (LT)
Block C, Plan M -20
Upon registration of the Transfer, the respective owner be required, at the
Township of Oro - Medonte's expense, to bring an Application under The Land
Titles Act, R.S.O. 1990, as amended, to consolidate the parcel with their abutting
property to one Property Identifier Number.
3. Sale Price and Consideration — In accordance with By -law No. 2007 -083, as
amended, Council hereby sets the sale price for land designated as the road
allowance known as John Street, west of Allen Street, Hawkestone, (PIN 58562-
0136 (LT)), described as Block C, Plan M -20, (geographic Township of Oro),
Township of Oro - Medonte, County of Simcoe, at "nil ".
4. Acquisition of Land for Municipal Purposes — Council does hereby authorize the
acquisition of Part of Part of the West Half Lot 22, Concession 12 (Oro),
Township of Oro - Medonte, (Part of PIN 58562 -0123 (LT)),described as Part 1,
Plan 51 R- 13350, (geographic Township of Oro), Township of Oro - Medonte,
County of Simcoe, for municipal purposes, more particularly described in
Schedule "B" attached hereto, and forming part of this by -law, in exchange for
those lands set out in Section 2 herein.
Upon registration of the Transfer, the Township of Oro - Medonte be required, at
its sole expense, to bring an Application under The Land Titles Act, R.S.O. 1990,
as amended, to consolidate the parcel with their abutting property to one
Property Identifier Number.
Purchase Price and Consideration - In accordance with By -law No. 2007 -083, as
amended, Council hereby sets the purchase price for land designated as Part of
Part of the West Half Lot 22, Concession 12 (Oro), Township of Oro - Medonte,
(Part of PIN 58562 -0123 (LT)),described as Part 1, Plan 51 R- 13350, (geographic
Township of Oro), Township of Oro - Medonte, County of Simcoe, at "nil ".
In addition to the land purchase price, the Township of Oro - Medonte are
responsible for the administrative costs associated with the transfers to exchange
the parcels of land for municipal purposes.
Execution of Documents — The Mayor and Clerk are hereby authorized to sign all
documents to carry out the intent of this By -law.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 147H DAY
OF JULY, 2010.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 304 of 345
151) - A By -law to Permanently Close and Exchange the Road Allowanc...
Schedule "A"
to By -law No. 2010 -131 for
The Corporation of the Township of Oro - Medonte
The road allowance known as John Street, west of Allen Street, Hawkestone, (PIN
58562 -0136 (LT)), described as Block C, Plan M -20, (geographic Township of Oro),
Township of Oro - Medonte, County of Simcoe.
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Page 305 of 345
151) - A By -law to Permanently Close and Exchange the Road Allowanc...
Schedule "B"
to By -law No. 2010 -131 for
The Corporation of the Township of Oro - Medonte
Part of Part of the West Half Lot 22, Concession 12 (Oro), Township of Oro - Medonte,
(Part of PIN 58562 -0123 (LT)),described as Part 1, Plan 51 R- 13350, (geographic
Township of Oro), Township of Oro - Medonte, County of Simcoe.
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Page 306 of 345
15m) - A By -law to Authorize the Execution of a Site Plan Control A...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2010-132
A By-law to Authorize the Execution of a Site Plan Control Agreement
between The Corporation of the Township of Oro - Medonte
and
Jaxx Trust
described as lands as follows:
Lot 5, Plan 819, ORO SIT Right in RO400129, T/W RO730432, Oro - Medonte, Being
all of PIN 58556 -0132 (LT), 37 Brambel Road
Township of Oro - Medonte, County of Simcoe
WHEREAS authority to enter into Site Plan Control Agreements is provided for in
Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council
deems it necessary to enter into a Site Plan Control Agreement on the lands described
herein;
AND WHEREAS By -Law No. 2008 -069, a By -Law to Designate Areas of the Township
as Site Plan Control Areas, was passed by Council for the Township of Oro- Medonte,
pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended;
AND WHEREAS the lands referred to in this By -Law are subject to Site Plan Control,
pursuant to By -Law No. 2008 -069;
NOW THEREFORE the Council of the Township of Oro- Medonte hereby enacts as
follows:
1. THAT the Township enter into the Site Plan Control Agreement attached hereto as
Appendix "A ", on lands described on the attached Schedule "A ";
2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control
Agreement on behalf of the Corporation of the Township of Oro - Medonte;
3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of
this By -Law;
4. THAT this By -Law shall take effect on the final passing thereof.
BY -LAW READ A FIRST AND SECOND TIME THIS 14TH OF JULY, 2010
BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS 14TH DAY OF JULY,
2010.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 307 of 345
15m) - A By -law to Authorize the Execution of a Site Plan Control A...
APPENDIX "A"
SITE PLAN AGREEMENT
- between -
TERRY SAMCOE, Trustee; GARRY ZENTIL, Trustee;
ANTHONY LAPEGNA, Trustee; all trustees of The JAXX Trust
- and -
THE CORPORATION OF THE
TOWNSHIP OF ORO- MEDONTE
DESCRIPTION OF LANDS
Lot 5, Plan 819, Oro SR Right in R0400129, TM R0730432;
Being all of PIN 58556 -0132 (LT)
37 Brambel Road
Roll # 4346 - 010 - 008 -09100
TOWNSHIP OF ORO- MEDONTE
COUNTY OF SIMCOE
July, 2010
By -Law No. 2010 -0132
Page 308 of 345
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THE TOWNSHIP OF ORO- MEDONTE
SITE PLAN AGREEMENT
TABLE OF CONTENTS
Section 1
Covenants by the Owner
Section 2
Covenants by the Township
Section 3
Development Restrictions
Section 4
Development Changes
Section 5
Security
Section 6
Compliance
Section 7
Co- operation
Section 8
Binding Effect
Section 9
Severability of Clauses
Section 10
Save Harmless
SCHEDULES
Schedule "A"
Legal Description of Lands
Schedule `B"
Site Plan
Schedule "C"
Deeds and Easements to be Conveyed
Schedule "D"
Itemized Estimate of Cost of Construction
2
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SITE PLAN CONTROL AGREEMENT
This Agreement made, in triplicate, this day of July 2010, in accordance with
Section 41 of the Planning Act.
BETWEEN:
TERRY SANCOE, Trustee; GARRY ZENTIL, Trustee; ANTHONY
LAPEGNA, Trustee; all trustees of The JAXX Trust
Hereinafter called the "Owner"
PARTY OF THE FIRST PART
-and-
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Hereinafter called the "Township"
PARTY OF THE SECOND PART
WHEREAS the Owner has applied to the Township of Oro - Medonte to permit the
construction of a new single detached dwelling, addition to an existing boathouse of an
additional boat slip on lands on lands described in Schedule "A ", attached hereto;
AND WHEREAS the Township has enacted a By -law to provide for the designation of the
lands as a "Site Plan Control Area';
AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan
attached hereto as Schedule "B';
NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual
covenants hereinafter contained, the parties hereto hereby covenant and agree as follows:
1. COVENANTS BY THE OWNER
The Owner covenants and agrees as follows:
a) The Owner owns the subject lands described in Schedule "A ", attached hereto,
and has provided the Township with a Registered Deed containing the legal
description of the subject lands.
b) This Agreement may be registered against title to these subject lands and shall
take priority over any subsequent registrations against the title to the subject lands.
c) No work shall be performed on the lands, nor any use made of the subject lands
Page 310 of 345
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with respect to the proposed development, except in conformity with all the
provisions of this Agreement.
The Owner shall, prior to the execution of this Agreement, obtain all necessary
permits and approvals from the Township and from all Ministries and Agencies,
including, but not limited to, the County of Simcoe.
The Owner shall, prior to the execution of this Agreement, pay all municipal taxes
and charges related to obtaining the approval of these lands for the intended use.
The Owner shall pay a refundable deposit for such reasonable costs as may be
involved to the Township in having its solicitor, engineer, planner and staff, perform
any work in connection with this Agreement, including the preparation, drafting,
execution, and registration of this Agreement. The Owner acknowledges and
agrees that the Owner shall be responsible for the cost of performance of all the
Owner's obligations hereunder, unless the context otherwise requires. Every
provision of this Agreement, by which the Owner is obligated in any way, shall be
deemed to include the words "at the expense of the Owner', unless specifically
stated otherwise. The refundable deposit for expenses and actual cost shall be
$N/A. The Owner shall replenish the refundable deposit, to its full amount, when
the expenses and actual costs are submitted by the Township.
g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges
and Easements, or other documents required by Schedule "C ", as well as
certification from the Owner's solicitor that the Transfer /Deeds and Easements shall
provide the Township with good title, free and clear from all encumbrances.
h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System
Permit approval must be received by the Township /Ministry of the Environment.
i) The Owner acknowledges that the lot does not front on an improved public road,
that the Township does not or is not required to maintain or snowplow the said
road, that the Township will not take over or assume the private road as a
Township public road or street unless it has been built according to the Township
standards, then in force, and that the Township is not liable for any injuries, losses
or damages as a consequence of the Township issuing a Building Permit.
2. COVENANTS BY THE TOWNSHIP
The Township covenants and agrees as follows:
a) That the Township has enacted a By -law to permit the construction of a new single
detached dwelling, addition to an existing boathouse of an additional boat slip on
lands on lands as described on the Site Plan.
b) That the Township agrees that subject to compliance by the Owner with all relevant
Municipal By -laws and Provincial Statutes and Regulations, the Owner may
proceed to develop the subject lands, as indicated on the Site Plan attached hereto
as Schedule `B ", subject to the development restrictions contained herein.
The Parties hereto acknowledge and agree that any use of the subject lands by the
Owner shall be on and subject to the following terms and conditions:
a) Site Plan
The use and development of the subject lands shall be in accordance with and as
set out on the Site Plan, attached hereto as Schedule "B ".
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Li htin
All lighting systems installed outside, such as floodlights, shall be directed away
from any adjacent residential use and/or roadway, not to cause interference in any
way.
Parking Areas and Driveways
All parking areas and driveways shall be constructed in conformity with Sections
5.19 and 5.20 of By -law No. 97 -95, as amended, and the Ontario Building Code
Regulation #419/86, and such parking areas, loading, and access areas shall be
kept free and clear of snow and ice and kept adequately drained. All entrances
shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain
all necessary approvals from the Ministry of Transportation, County of Simcoe and
Township of Oro - Medonte.
d) Outside Storage
No outside storage shall be permitted between any buildings on the premises and
any street. Any other outside storage shall be contained in the fenced compound,
as identified on Schedule `B ".
e) Garbage Storage
The Owner agrees to provide suitable storage areas for garbage and waste, as
shown on the Site Plan, and to install and maintain litter containers in and around
development on the lands. All metal scrap and associated refuse contained in the
fenced compound shall be removed on a weekly basis.
f) Garbage Collection
The Owner acknowledges and agrees that any Industrial, Commercial and
Institutional (I. C. & 1) and multi -unit locations (six (6) units and over) will not
receive curb side waste collection services from the County of Simcoe. Each I. C.
& I location and multi -unit residential location will be responsible for their own
garbage and recycling disposal.
g) Landscaping
The Owner shall complete all landscaping and landscaped areas shown on the
Site Plan, attached as Schedule "B ", as soon as weather permits, and all grading
and sodding required, according to any Engineering drawings submitted, shall be
done on all lawn areas,
h) Erosion and Siltation Control
The Owner must take all necessary precautions to prevent erosion and
sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and
downstream prior to and during construction. The Owner agrees to maintain all
erosion and siltation control devices in good repair until vegetative cover has been
successfully established.
4. DEVELOPMENT CHANGES
The parties acknowledge and agree that there shall be no changes to this Agreement or
the Schedules attached hereto, unless and until such changes have been approved by all
parties. It is the intention of the parties that material amendments to this Agreement be
properly recorded. Such amendments may take the form of a registered Amending
Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of
Confirmation, or notations on Engineering drawings. The nature of such record of
amendment shall depend on circumstances.
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5. SECURITY
Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township,
to cover the faithful performance of the obligations of the Owner arising under this
Agreement, including but not limited to the construction of the works and services
identified in Schedule "D" to this Agreement (the "said Work"), the following securities:
a) Cash in the amount of one hundred percent (100 %) of the estimated cost of the
said work, as approved by the Township Engineer and Township Council, or:
b) An irrevocable Letter of Credit from a chartered bank, issued in accordance with the
requirements of Schedule "E ", with an automatic renewal clause in the amount of
one hundred percent (100 %) of the estimated costs of the said works, and as
approved by the Township Engineer. The Letter of Credit shall be for a minimum
guaranteed period of one (1) year, or such time as the Township decides, and shall
be renewed automatically, as necessary, thirty (30) days prior to expiration.
c) The Township reserves the right to accept or reject any of these alternative
methods of providing securities. Prior to depositing the securities, the Owner's
Engineer shall submit an estimate of the cost of the works to the Township
Engineer for approval. When the cost estimate has been approved, it will be set
out in Schedule "D" of this Agreement and will become the basis for the limits of the
securities.
d) Any Letter of Credit or security filed with the Township is based upon the estimated
cost of completing the various matters prescribed by this Agreement. However, all
Letters of Credit and security received by the Township may be used as security for
any item or any other matter which, under the terms of this Agreement, is the
responsibility of the Owner, including without limiting the generality of the foregoing,
payment of engineering, legal, planning or other costs incurred by the Township,
which are the responsibility of the Owner, under the terms of this Agreement.
e) Upon written notification by the Owner's agent, certifying that all required works
for which the Letter of Credit was submitted have been completed in accordance
with the plans submitted and upon confirmation by the Township or its agent that
the Owner's obligations under this Agreement have been completed, the
Township will return said Letter of Credit.
f) If in the event of default of the Owner under any of the provisions of this
Agreement, it becomes necessary for the Township to realize on its security or
deposits, then the Township shall give, by registered mail, twenty -one (21) day's
notice, its intent to draw down on the security or deposit.
6. COMPLIANCE
Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in
addition to and without prejudice to any security or other guarantee given on behalf of the
Owner for the performance of its covenants and agreements herein, and upon default on
the part of the Owner hereunder, the Township shall, in addition to any other remedy
available to it, be at liberty to utilize the provisions of Section 427 of the Municipal Act
2001, S.O.2001, c. 25, as amended.
7. CO- OPERATION
The Owner consents to the registration of this Agreement by the Township, upon the title
of the subject lands, at the expense of the Owner and agrees to execute such further and
other documents, consents or applications, as required, for the purpose of securing
registration and giving effect to the provisions of this Agreement.
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8. BINDING EFFECT
This Agreement, and everything contained herein, shall be binding upon the successors
and assigns of the parties hereto, and upon the lands described in Schedule "A ", attached
hereto, such Schedule being a legal description of the lands, and it is further agreed that
this Agreement shall be prepared, approved and registered on title.
9. SEVERABILITY OF CLAUSES
Should any section, subsection, clause, paragraph, or provision of this Agreement be
declared by a Court of competent jurisdiction to be invalid, the same shall not affect the
validity of the Agreement as a whole or any part thereof, other than the provision so
declared to be invalid.
10. SAVE HARMLESS
The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save
harmless, the Township from and against any and all claims, suits, actions and demands
whatsoever, which may arise either directly or indirectly by reason of any work or service
performed by the Township, its servants or sub - contractors in order to complete the work
or services required to be completed under this Agreement, provided the subject matter of
such action, suits, claims or demands was not caused intentionally or through gross
negligence on the part of the Township, its servants or agents or sub - contractors.
IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals
under the hands of their proper officers duly authorized in that behalf.
SIGNED, SEALED AND DELIVERED
Trustee of The JAXX Trust:
Terry Samcoe
1
Trustee of The JAXX Trust:
Garry Zentil
)Trustee of The JAXX Trust:
Anthony Lapegna
)
The Corporation of the
Township of Oro-Medonte
per:
H.S. Hughes, Mayor
1
J. Douglas Irwin, Clerk
Page 314 of 345
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SCHEDULE "A"
NOTE: It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro - Medonte and
LEGAL DESCRIPTION OF LANDS
Lot 5, Plan 819, Oro SIT Right in RO400129, T/W RO730432;
Being all of PIN 58556 -0132 (LT)
37 Brambel Road
Roll # 4346 -010 -008 -09100
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SCHEDULE "B"
NOTE: It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro - Medonte and
SITE PLAN
Site Plan prepared by "Hunt Design Associates Inc. ", dated May 2010, is not in a registerable
form and is available from the Township of Oro - Medonte.
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SCHEDULE "C"
NOTE: It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro - Medonte and
DEEDS AND EASEMENTS TO BE CONVEYED
All title documents shall be properly drawn and executed by the parties, with the
appropriate Lot or Block Number inserted in the description of the document, and the
registered Plan Number shall be left blank, to be inserted by the solicitors for the parties
after the Plan is registered and a Plan Number assigned.
The consideration for all conveyances shall be the sum of Two Dollars ($2.001 and the
cost of preparation, execution and registration thereof, shall be borne by the Owner.
All documents to be registered shall be prior approved by the solicitor for the Township.
The following land and easement shall be conveyed:
1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP
WA
2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP
N/A
10
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SCHEDULE "D"
NOTE: It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro - Medonte and
ITEMIZED ESTIMATE OF COST OF CONSTRUCTION
ITEMIZE CONSTRUCTION ESTIMATE AMOUNT
N/A
LETTERS OF CREDIT AMOUNT
Letter of Credit to be provided by the Owner
to ensure completion of all works required N/A
under the terms of this Agreement, as noted
in Section 5 herein.
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THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2010-133
A By -law to Authorize the Execution of a Site Plan Control Agreement
between The Corporation of the Township of Oro - Medonte
and
1198677 Ontario Limited
described as lands as follows:
Part of PCL 1 -21 SEC 51- OR04; Pt Lot 1 Concession 4 Oro, Part Lot 1,
Concession 5, Oro; Part RDAL BTN Concession 4 and Concession 5, Oro Closed
by R0659014; Being Part 2,3,4 &5 Plan 51 R37085
Being all of PIN 74053 -0246 (LT)
Roll # 4346 -010 - 009 -68960
Township of Oro-Medonte, County of Simcoe
WHEREAS authority to enter into Site Plan Control Agreements is provided for in
Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council
deems it necessary to enter into a Site Plan Control Agreement on the lands described
herein;
AND WHEREAS By -Law No. 2009 -062, a By -Law to Designate Areas of the Township
as Site Plan Control Areas, was passed by Council for the Township of Oro - Medonte,
pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended;
AND WHEREAS the lands referred to in this By -Law are subject to Site Plan Control,
pursuant to By -Law No. 2009 -062;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
1. THAT the Township enter into the Site Plan Control Agreement attached hereto as
Appendix "A ", on lands described on the attached Schedule "A ";
2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control
Agreement on behalf of the Corporation of the Township of Oro - Medonte;
3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of
this By -Law;
4. THAT this By -Law shall take effect on the final passing thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14r"
DAY OF JULY, 2010.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 319 of 345
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APPENDIX "A"
SITE PLAN AGREEMENT
- between -
1198677 Ontario Limited
- and -
THE CORPORATION OF THE
TOWNSHIP OF ORO- MEDONTE
DESCRIPTION OF LANDS
Part of PCL 1 -21 SEC 51- ORO -4; Pt Lot 1 Concession 4 Oro, Part Lot 1,
Concession 5, Oro; Part RDAL BTN Concession 4 and Concession 5, Oro Closed
by R0659014; Being Part 2,3,4 & 5 Plan 51 R37085
Being all of PIN 74053 -0246 (LT)
Roll # 4346 - 010- 009 -68960
TOWNSHIP OF ORO- MEDONTE
COUNTY OF SIMCOE
July 14, 2010
By -Law No. 2010 -133
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THE TOWNSHIP OF ORO- MEDONTE
SITE PLAN AGREEMENT
TABLE OF CONTENTS
Section 1
Covenants by the Owner
Section 2
Covenants by the Township
Section 3
Development Restrictions
Section 4
Development Changes
Section 5
Security
Section 6
Compliance
Section 7
Co- operation
Section 8
Binding Effect
Section 9
Severability of Clauses
Section 10
Save Harmless
SCHEDULES
Schedule "A' Legal Description of Lands
Schedule "B" Site Plan
Schedule "C" Deeds and Easements to be Conveyed
Schedule "D" Itemized Estimate of Cost of Construction
2
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SITE PLAN CONTROL AGREEMENT
This Agreement made, in quadruplicate, this 10' day of July, 2010, in accordance with
Section 41 of the Planning Act.
BETWEEN:
1198677 Ontario Limited
Hereinafter called the "Owner"
PARTY OF THE FIRST PART
-and-
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Hereinafter called the "Township"
PARTY OF THE SECOND PART
WHEREAS the Owner has applied to the Township of Oro - Medonte to permit the
construction of a single detached dwelling with covered porches on lands described in
Schedule "A ", attached hereto;
AND WHEREAS the Township has enacted a By -law to provide for the designation of the
lands as a "Site Plan Control Area';
AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan
attached hereto as Schedule "B";
NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual
covenants hereinafter contained, the parties hereto hereby covenant and agree as follows:
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1.. COVENANTS BY THE OWNER
The Owner covenants and agrees as follows:
a) The Owner owns the subject lands described in Schedule "A", attached hereto, and
has provided the Township with a Registered Deed containing the legal description
of the subject lands.
b) This Agreement may be registered against title to these subject lands and shall
take priority over any subsequent registrations against the title to the subject lands.
c) No work shall be performed on the lands, nor any use made of the subject lands
with respect to the proposed development, except in conformity with all the
provisions of this Agreement.
d) The Owner shall, prior to the execution of this Agreement, obtain all necessary
permits and approvals from the Township and from all Ministries and Agencies,
including, but not limited to, the County of Simcoe.
e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes
and charges related to obtaining the approval of these lands for the intended use.
f) The Owner shall pay a refundable deposit for such reasonable costs as may be
involved to the Township in having its solicitor, engineer, planner and staff, perform
any work in connection with this Agreement, including the preparation, drafting,
execution, and registration of this Agreement. The Owner acknowledges and
agrees that the Owner shall be responsible for the cost of performance of all the
Owner's obligations hereunder, unless the context otherwise requires. Every
provision of this Agreement, by which the Owner is obligated in any way, shall be
deemed to include the words "at the expense of the Owner", unless specifically
stated otherwise. The refundable deposit for expenses and actual cost shall be
$1,000. The Owner shall replenish the refundable deposit, to its full amount, when
the expenses and actual costs are submitted by the Township.
g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges
and Easements, or other documents required by Schedule "C ", as well as
certification from the Owner's solicitor that the Transfer /Deeds and Easements shall
provide the Township with good title, free and clear from all encumbrances.
h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System
Permit approval must be received by the Township /Ministry of the Environment.
2. COVENANTS BY THE TOWNSHIP
The Township covenants and agrees as follows:
a) That the Township has enacted a By -law to permit the construction of a single
detached dwelling with covered porches described in the Site Plan; Foundation,
Main Floor, and Loft Floor Plans; Sections; and Front and Side Elevation drawings.
b) That the Township agrees that subject to compliance by the Owner with all relevant
Municipal By -laws and Provincial Statutes and Regulations, the Owner may
proceed to develop the subject lands, as indicated on the Site Plan attached hereto
as Schedule 'B ", subject to the development restrictions contained herein.
The Parties hereto acknowledge and agree that any use of the subject lands by the Owner
shall be on and subject to the following terms and conditions:
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Site Plan
The use and development of the subject lands shall be in accordance with and as
set out on the Site Plan, attached hereto as Schedule "B".
b) Lighting
All lighting systems installed outside, such as floodlights, shall be directed away
from any adjacent residential use and /or roadway, not to cause interference in any
way.
Parking Areas and Driveways
All parking areas and driveways shall be constructed in conformity with Sections
5.19 and 5.20 of By -law No. 97 -95, as amended, and the Ontario Building Code
Regulation #419/86, and such parking areas, loading, and access areas shall be
kept free and clear of snow and ice and kept adequately drained. All entrances
shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain
all necessary approvals from the Ministry of Transportation, County of Simooe and
Township of Oro - Medonte.
d) Outside Storage
No outside storage shall be permitted between any buildings on the premises and
any street. Any other outside storage shall be contained in the fenced compound,
as identified on Schedule "B ".
e) Garbage Storage
The Owner agrees to provide suitable storage areas for garbage and waste, as
shown on the Site Plan, and to install and maintain litter containers in and around
development on the lands. All metal scrap and associated refuse contained in the
fenced compound shall be removed on a weekly basis.
f) Garbage Collection
The Owner acknowledges and agrees that any Industrial, Commercial and
Institutional (I. C. & 1) and multi -unit locations (six (6) units and over) will not
receive curb side waste collection services from the County of Simcoe. Each I. C.
& I location and multi -unit residential location will be responsible for their own
garbage and recycling disposal.
g) Landscaping
The Owner shall complete all landscaping and landscaped areas shown on the
Site Plan, attached as Schedule "B ", as soon as weather permits, and all grading
and sodding required, according to any Engineering drawings submitted, shall be
done on all lawn areas.
h) Erosion and Siltation Control
The Owner must take all necessary precautions to prevent erosion and
sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and
downstream prior to and during construction. The Owner agrees to maintain all
erosion and siltation control devices in good repair until vegetative cover has been
successfully established.
Tree Preservation
Maximum of 50% tree removal in established building envelope as shown on
approved Site Plan Drawing prepared by MHBC Planning, dated June 17, 2010,
unless dead or diseased. No trees shall be cut outside the immediate area
surrounding the proposed dwelling, septic system, and driveway.
Page 324 of 345
15n) - A By -law to Authorize the Execution of a Site Plan Control A...
4. DEVELOPMENT CHANGES
The parties acknowledge and agree that there shall be no changes to this Agreement or
the Schedules attached hereto, unless and until such changes have been approved by all
parties. It is the intention of the parties that material amendments to this Agreement be
properly recorded. Such amendments may take the form of a registered Amending
Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of
Confirmation, or notations on Engineering drawings. The nature of such record of
amendment shall depend on circumstances.
5. SECURITY
Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township,
to cover the faithful performance of the obligations of the Owner arising under this
Agreement, including but not limited to the construction of the works and services
identified in Schedule "D° to this Agreement (the "said Work% the following securities:
a) Cash in the amount of one hundred percent (100 %) of the estimated cost of the
said work, as approved by the Township Engineer and Township Council, or:
b) An irrevocable Letter of Credit from a chartered bank, issued in accordance with the
requirements of Schedule "E°, with an automatic renewal clause in the amount of
one hundred percent (100 %) of the estimated costs of the said works, and as
approved by the Township Engineer. The Letter of Credit shall be for a minimum
guaranteed period of one (1) year, or such time as the Township decides, and shall
be renewed automatically, as necessary, thirty (30) days prior to expiration.
c) The Township reserves the right to accept or reject any of these altemative
methods of providing securities. Prior to depositing the securities, the Owner's
Engineer shall submit an estimate of the cost of the works to the Township
Engineer for approval. When the cost estimate has been approved, it will be set
out in Schedule "D" of this Agreement and will become the basis for the limits of the
securities.
d) Any Letter of Credit or security filed with the Township is based upon the estimated
cost of completing the various matters prescribed by this Agreement. However, all
Letters of Credit and security received by the Township may be used as security for
any item or any other matter which, under the terms of this Agreement, is the
responsibility of the Owner, including without limiting the generality of the foregoing,
payment of engineering, legal, planning or other costs incurred by the Township,
which are the responsibility of the Owner, under the terms of this Agreement.
e) Upon written notification by the Owner's agent, certifying that all required works
for which the Letter of Credit was submitted have been completed in accordance
with the plans submitted and upon confirmation by the Township or its agent that
the Owner's obligations under this Agreement have been completed, the
Township will return said Letter of Credit.
f) If in the event of default of the Owner under any of the provisions of this
Agreement, it becomes necessary for the Township to realize on its security or
deposits, then the Township shall give, by registered mail, twenty-one (21) day's
notice, its intent to draw down on the security or deposit.
6. COMPLIANCE
Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in
addition to and without prejudice to any security or other guarantee given on behalf of the
Owner for the performance of its covenants and agreements herein, and upon default on
the part of the Owner hereunder, the Township shall, in addition to any other remedy
available to it, be at liberty to utilize the provisions of Section 427 of the Municipal Act,
2001, S.O.2001, c. 25, as amended.
Page 325 of 345
15n) - A By -law to Authorize the Execution of a Site Plan Control A...
7. CO- OPERATION
The Owner consents to the registration of this Agreement by the Township, upon the title
of the subject lands, at the expense of the Owner and agrees to execute such further and
other documents, consents or applications, as required, for the purpose of securing
registration and giving effect to the provisions of this Agreement.
8. BINDING EFFECT
This Agreement, and everything contained herein, shall be binding upon the successors
and assigns of the parties hereto, and upon the lands described in Schedule "A", attached
hereto, such Schedule being a legal description of the lands, and it is further agreed that
this Agreement shall be prepared, approved and registered on title.
9. SEVERABILITY OF CLAUSES
Should any section, subsection, clause, paragraph, or provision of this Agreement be
declared by a Court of competent jurisdiction to be invalid, the same shall not affect the
validity of the Agreement as a whole or any part thereof, other than the provision so
declared to be invalid.
10. SAVE HARMLESS
The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save
harmless, the Township from and against any and all claims, suits, actions and demands
whatsoever, which may arise either directly or indirectly by reason of any work or service
performed by the Township, its servants or sub - contractors in order to complete the work
or services required to be completed under this Agreement, provided the subject matter of
such action, suits, claims or demands was not caused intentionally or through gross
negligence on the part of the Township, its servants or agents or sub - contractors.
IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals
under the hands of their proper officers duly authorized In that behalf.
SIGNED, SEALED AND DELIVERED )
) 1198677 Ontario Limited
)Owner
}
)
) The Corporation of the
) Township of Oro- Medonte
per:
)
1
H.S. Hughes, Mayor
J. Douglas Irwin, Clerk
Page 326 of 345
15n) - A By -law to Authorize the Execution of a Site Plan Control A...
SCHEDULE "A"
NOTE: It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro - Medonte and 1198677 Ontario
Limited
LEGAL DESCRIPTION OF LANDS
Part of PCL 1 -21 SEC 51 -011 Pt Lot 1 Concession 4 Oro, Part Lot 1,
Concession 5, Oro; Part RDAL BTN Concession 4 and Concession 5, Oro Closed
by RO659014; Being Part 2,3,4 & Plan 51 R37085
Being all of PIN 74053 -0246 (LT)
Roll # 4346- 010 - 009 -68960
Page 327 of 345
15n) - A By -law to Authorize the Execution of a Site Plan Control A...
SCHEDULE "B"
NOTE: It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro - Medonte and 1198677 Ontario
Limited
SITE PLAN
Site Plan Drawings:
51 R -37085 Part 5, Lot 1, Prepared by MHBC Planning dated June 17, 2010
51 R-37085 Part 4, Lot 2, Prepared by MHBC Planning dated June 17, 2010
51 R -37085 Part 3, Lot 3, Prepared by MHBC Planning dated June 17, 2010
51 R -37085 Part 2, Lot 4, Prepared by MHBC Planning dated June 17, 2010
All of the above noted Site Plan Drawings are available from the Township of Oro - Medonte.
Page 328 of 345
15n) - A By -law to Authorize the Execution of a Site Plan Control A...
SCHEDULE "C"
NOTE: It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro - Medonte and 1198677 Ontario
Limited
DEEDS AND EASEMENTS TO BE CONVEYED
All title documents shall be properly drawn and executed by the parties, with the
appropriate Lot or Block Number inserted in the description of the document, and the
registered Plan Number shall be left blank, to be inserted by the solicitors for the parties
after the Plan is registered and a Plan Number assigned.
The consideration for all conveyances shall be the sum of Two Dollars 2.00 and the
cost of preparation, execution and registration thereof, shall be borne by the Owner.
All documents to be registered shall be prior approved by the solicitor for the Township.
The following land and easement shall be conveyed:
1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP
N/A
2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP
WA
Page 329 of 345
15n) - A By -law to Authorize the Execution of a Site Plan Control A...
SCHEDULE "D"
NOTE: It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro - Medonte and 1198677 Ontario
Limited
ITEMIZED ESTIMATE OF COST OF CONSTRUCTION
ITEMIZE CONSTRUCTION ESTIMATE AMOUNT
N/A
LETTERS OF CREDIT AMOUNT
Letter of Credit to be provided by the Owner
to ensure completion of all works required $1,000.00 /per lot
under the terms of this Agreement, as noted
in Section 5 herein.
Page 330 of 345
15o) - A By -law to remove the Holding symbol applying to lands loca...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2010-0134
A By -law to remove the Holding symbol applying to lands located at
Part of PCL 1 -21 SEC 51- ORO -4; Pt Lot 1 Concession 4 Oro, Part Lot 1,
Concession 5, Oro; Part RDAL BTN Concession 4 and Concession 5, Oro Closed
by R0659014; Being Part 2,3,4 & 5 Plan 51 R37085
Being all of PIN 74053 -0246 (LT)
Roll # 4346 -010- 009 -68960
(1198677 Ontario Limited)
WHEREAS the Council of the Corporation of the Township of Oro - Medonte is
empowered to pass By -laws to remove a Holding provision pursuant to Section 36 of
the Planning Act, R.S.O. 1990, c.P.13.
AND WHEREAS Council deems it appropriate to remove the Holding provision applying
to the subject lands;
NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte
enacts as follows:
1.Schedule `A15', to Zoning By -law No. 97 -95 as amended, is hereby further
amended by removing the Holding provision applying to lands known as
"Part of PCL 1 -21 SEC 51- ORO -4; Pt Lot 1 Concession 4 Oro, Part Lot 1,
Concession 5, Oro; Part RDAL BTN Concession 4 and Concession 5, Oro
Closed by R0659014; Being Part 2,3,4 & Plan 51 R37085
Being all of PIN 74053 -0246 (LT) Roll # 4346 - 010 - 009 -68960 (1198677
Ontario Limited)" as shown on Schedule 'A' attached hereto and forming
part of this By -law.
2. This By -law shall come into effect upon the date of passage hereof,
subject to the provisions of the Planning Act, as amended.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14TH
DAY OF JULY, 2010.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 331 of 345
15o) - A By -law to remove the Holding symbol applying to lands loca...
Page 332 of 345
15p) - A By -law to amend By -law 2009 -078 for the zoning provisions ...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY- LAW NO. 2010-135
A By -law to amend By -law 2009 -078 for the zoning provisions
which apply to lands within
Part of Lots 8 and 9, Concession 12
(Former Township of Oro),
now in the Township of Oro - Medonte
(Hillway Equipment Ltd. 2009- ZBA -02)
WHEREAS the Council of the Corporation of the Township of Oro - Medonte is
empowered to pass By -laws to regulate the use of land pursuant to Section 34 of the
Planning Act, R.S.O. 1990, c.P.13;
AND WHEREAS Council deems it appropriate to amend an exception to the Zoning By-
law to permit the development of mineral aggregate resources uses, in accordance with
Section C12 of the Official Plan;
NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte
hereby enacts as follows:
1. Schedule 'A13' to Zoning By -law 97 -95, as amended, is hereby further
amended by changing the required setbacks to pit excavation applying to the
lands located in Part of Lots 8 and 9, Concession 12 in the former geographic
Township of Oro, now in the Township of Oro - Medonte, contained in the
Mineral Aggregate Resource One Exception 163 (MAR1 *163) Zone as shown
on Schedule 'A' attached hereto and forming part of this By -law.
2. Section 7 — Exceptions of Zoning By -law 97 -95 as amended is hereby further
amended by deleting subsection a) (i) and adding the following subsection a)
(i):
7.163 *163 — Part of Lots 8 and 9, Concession 12 and Part of Lot 9,
Concession 13 (Former Oro), now Township of Oro- Medonte.
a) (1) Setbacks to pit excavation, adjacent to woodlots in Part of Lots 8 and 9,
Concession 12 shall be a minimum of 25 metres in locations as identified on
Schedule 'A' attached hereto. The minimum required setbacks to pit
excavation adjacent to woodlots are further explained as follows: Along the
westerly boundary of the pit located in Part of Lot 9, Concession 12 (Area B),
the required setback is 25 metres. A 25 metre setback is required along the
westerly property boundary of the pit in Part of Lot 8, Concession 12 (Area
C)"
This By -law shall come into effect upon the date of passage hereof, subject to
the provisions of the Planning Act, as amended.
BY -LAW READ A FIRST AND SECOND TIME THIS le DAY OF JULY, 2010.
BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF
2010.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 333 of 345
15p) - A By -law to amend By -law 2009 -078 for the zoning provisions ...
Schedule 'A' to By -law
No. 2010 -135
This is Schedule 'X to By -Law 2010 -135
passed the day of July, 2010.
Area C
Area B
w
Z
J
OLD A IE
w
Z � PC
SUBJECT LANDS. OF 25m Setback ❑ BY -LAW 2010 -135 25m Setack
Mayor
H.S. Hughes
Clerk
J. Douglas Irwin
TOWNSHIP OF ORO- MEDONTE
(FILE 2009- ZBA -02)
Page 334 of 345
15q) - A By -law to allow a Temporary Use for a Garden Suite by Crai...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2010-136
A By -law to allow a Temporary Use for a Garden Suite by Craig and Andrea Watt
on certain lands described as Part of the East Half of Lot 22, Concession 9, being
Part 1, Plan 51 R -15471 ( Medonte), Township of Oro - Medonte, County of Simcoe,
(Municipally known as 6294 Line 9 North)
under Section 34 and 39 of the Planning Act, R.S.O. 1990, c.P.13, as amended
Roll # 4346 - 020 - 005 -15601
WHEREAS an application has been submitted to the Township of Oro - Medonte to
establish a temporary use;
AND WHEREAS the Official Plan for the Township of Oro - Medonte contains certain
policies which allow for the establishment of temporary uses;
AND WHEREAS Section 39 of the Planning Act, R.S.O. 1990, c.P.13, as amended, in
accordance with Section 34, provides the authority to establish temporary uses;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
Notwithstanding the permitted uses of By -law 97 -95, as amended, as they apply
to lands described as Part of the East Half of Lot 22, Concession 9, being Part 1
on Plan 51 R -15471 ( Medonte), as shown of Schedule "A" attached hereto, these
lands may be used for a "Garden Suite ".
Schedule "A" attached hereto forms part of this By -law.
This By -law is enacted by Council and in accordance with the Planning Act,
R.S.O. 1990, c.P.13, will take effect from the date of passing of the By -law and is
hereby repealed 10 years from the date of passing of this By -law.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14TH
DAY OF JULY, 2010.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 335 of 345
15q) - A By -law to allow a Temporary Use for a Garden Suite by Crai...
Schedule "A"
to By -law No. 2010 -136 for
The Corporation of the Township of Oro- Medonte
VASEY ROAD
N
Subject Lands
z
w
ui
z
J
0 75 150 3on
Meters
Page 336 of 345
15r) - A By -Law To Authorize The Execution Of A Temporary Use By -La...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2010 -137
A By -Law To Authorize The Execution Of A Temporary Use By -Law Agreement
(Garden Suite) Between The Township Of Oro - Medonte and Craig David Watt and
Andrea Michelle Watt, Described As Part of the East Half of Lot 22, Concession 9,
being Part 1, Plan 51 R- 15471, Township Of Oro - Medonte (Formerly Township Of
Medonte), County Of Simcoe
WHEREAS Section 39(1.2) of The Planning Act, R.S.O 1990 c. P. 13, as amended provides for the
entering into of an agreement under Section 207.2 of the Municipal Act, 1994, c.2, s.44 (1), and Council
deems it necessary to enter into an agreement on the lands described herein;
AND WHEREAS Council for the Corporation of the Township of Oro - Medonte established Temporary
Use By -law policies in the Official Plan for the Township;
NOW THEREFORE the Council for the Corporation of the Township of Oro - Medonte hereby enacts as
follows:
1. THAT the Township enter into the Temporary Use By -law Agreement attached hereto, as Appendix
"B ", on lands described on the attached Schedule "A ";
2. THAT the Mayor and Clerk are hereby authorized to execute the Temporary Use By -law Agreement
on behalf of the Corporation of the Township of Oro - Medonte;
3. THAT the attached Schedule "A" and Appendix "B" form part of this By -law;
4. THAT this By -law shall come into force and take effect upon being enacted by Council.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14TH
DAY OF JULY, 2010.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 337 of 345
15r) - A By -Law To Authorize The Execution Of A Temporary Use By -La...
Schedule "A"
to By -law No. 2010 -137 for
The Corporation of the Township of Oro - Medonte
VASEY ROAD
Subject Lands
z
W
z
J
0 75 150 30n
Meters
Page 338 of 345
15s) - A By -law to Provide for the Giving of Names to Highways with...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2010 -138
A By -law to Provide for the Giving of Names to Highways within the
Township of Oro - Medonte, County of Simcoe
(Draft Plan of Subdivision 2006 - SUB -02 [Whispering Creek],
West Part of Lot 11, Concession 5 (Oro))
WHEREAS the Municipal Act, S.O.2001, c.25, as amended, Section 11 (3) authorizes a
municipality to pass by -laws with respect to highways.
AND WHEREAS the Municipal Act, S.O. 2001, c.25, as amended, Section 61 (1)
provides that the municipality may enter upon land lying along a highway to install and
maintain a sign setting out the name of a highway.
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
That the highway located within Draft Plan of Subdivision 2006 - SUB -02, West
Part of Lot 11, Concession 5 (Oro), Township of Oro - Medonte, County of
Simcoe, shall, on the day this by -law takes effect, be named as "Best Court ".
2. That the name for the public highway "Best Court" shall be affixed at every
affected intersection thereof on public property. Where it is not practical to affix
the name on public property, it shall be affixed on private property.
3. This by -law shall take effect on the final passing thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14TH DAY
OF JULY, 2010.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 339 of 345
15t) - A By -Law to Authorize the Issuance of the Certificate o...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2010 -139
Being a By -Law to Authorize the Issuance of the Certificate of
Substantial Completion and Acceptance (Aboveground Services)
for Heights of Moonstone —Stage 1 (Bachly Investments Inc.), Registered Plan
51 M -679
WHEREAS Section 51, Subsection (26) of the Planning Act, R.S.O. 1990, Chapter
P. 13, as amended, provides that municipalities may enter into agreements imposed as
a condition to the approval of a plan of subdivision and such agreements may be
registered against the land to which the subdivision plan applies;
AND WHEREAS Council for the Corporation of the Township of Oro - Medonte entered
into a Subdivision Agreement with Heights of Moonstone (Bachly Investments Inc.) in
June 2000 for fifty nine (59) residential lots on Bachly Avenue, Jennett Drive, Brechin
Crescent, and Boyd Crescent.
AND WHEREAS the requirements of this Subdivision Agreement with respect to the
aboveground services have now been met;
NOW THEREFORE the Corporation of the Township of Oro - Medonte hereby enacts as
follows:
That the Certificate of Substantial Completion and Acceptance (Aboveground
Services) for Heights of Moonstone —Stage 1 (Bachly Investments Inc.),
Registered Plan M -679 may now be issued by the Township Engineers
(AECOM) in compliance with the Subdivision Agreement between the
Corporation of the Township of Oro - Medonte and Bachly Investments Inc.
2. That the attached Schedule "A", Certificate of Substantial Completion and
Acceptance (Aboveground Services) shall form part of this By -Law.
3. That this By -law shall come into force and take effect on the final date of passing
thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14TH DAY
OF JULY, 2010.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Page 340 of 345
15t) - A By -Law to Authorize the Issuance of the Certificate o...
SCHEDULE "A"
ASCM AM-
9M. .CWtetla UNtVtl. INT81.OU w.
TOWNSHIP ENOMMS
CERTIFICATE OF SUSSTAhMAL COMPLETION AND ACCEPTANCE
faam EOagutm.SERVIGESS..
MUNICiPAUrY: Towmsblp of Rto•MedoMe:
PROJECT Wallis of Moonstone Sla" I
Pirt"51 =srt
DEVELOPER:. eac tyinvef¢ atainc.:
FILE NO. 12-0986&S0fMMA 4"8828f
Deactiotton of the Works:
Roadways to the Hal9hts of Moonstone. Stage t Subdivision conslWN oft:
idvAvenae frovrrLine T hk»9h to Boyd CTOSi a distance of 850 ntetres(2,132 feat};:.
Jannett Drive from Bacitty Avenue westerly; a distance o(72 metras (236 feet
8iechin Crescant from Bachiy Avenue westerly, a durance of 128 mepms (420 test);
eovcf CLastant Ban Bachly Avenue west to Bachly Avenue essic a distance of 838 manes (2,749:.
frier),
We, AECOM rodfy the Municipality that the above mentioned works were tnspested on June 17, 2010,:
and to 1. past of our:. a and Judgment, are complete - 0t aecardan� whh the Subdivie»n
Agreeme itsxcept for the defidericles .below::'
. As pat the adarhr i Corra tuction Status Repondated June? , 2010,
We hereby accept these woft for use and operatics by the Municipality subjed to *a rest Neatfoaof
the above toted deft aw(rrs and to the rectification of any further deficiencies that may become
apparent during the maintenance period and to the malmenanee that Is repulred by the Subdivision
Apartment
The date of Substantial Completion and Acceptan gruff Servk>@s? is established; by the
Cartff=te as of una 117 201(
torte: T^ Z' 1h Signature: -
i
N:mm.acx...
Page 341 of 345
15t) - A By -Law to Authorize the Issuance of the Certificate o...
Page 342 of 345
15t) - A By -Law to Authorize the Issuance of the Certificate o...
14.04 0MU"me+ � 2. Pwpei.Man.aor:
Page 343 of 345
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Page 343 of 345
15t) - A By -Law to Authorize the Issuance of the Certificate o...
Page 344 of 345
16a) - Being a By -Law to Confirm the Proceedings of the Council mee...
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2010 -117
BEING A BY -LAW TO CONFIRM THE PROCEEDINGS OF THE
COUNCIL MEETING HELD ON WEDNESDAY, JULY 14, 2010
THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-
MEDONTE HEREBY ENACTS AS FOLLOWS:
1. THAT the action of the Council at its Council Meeting held on Wednesday, July
14, 2010, and in respect to each Motion, Resolution and other actions passed
and taken by the Council at its said Meeting is, except where prior approval of
the Ontario Municipal Board is required, hereby adopted, ratified and confirmed.
2. THAT the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro -
Medonte. And, the Clerk is hereby authorized and directed to affix the corporate
seal to all said documents.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14TH
DAY OF JULY, 2010.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
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