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07 14 2010 Council AgendaPage THE TOWNSHIP OF ORO- MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, JULY 14, 2010 TIME: 9:00 A.M. 1. CALL TO ORDER - PRIVATE PRAYER/MOMENT OF REFLECTION: 2. ADOPTION OF THE AGENDA: a) Motion to Adopt the Agenda 3. DISCLOSURE OF PECUNIARY INTEREST: 4. MINUTES OF COUNCIL: a) Minutes of Council meeting held on June 23, 2010. 5. MINUTES OF COMMITTEES: Page 1 of 345 6. RECOGNITION OF ACHIEVEMENTS: 9 a) Correspondence dated June 2, 2010 from Pamela Musgrave, Regional Manager, Muscular Dystrophy Canada re: Recognition of Oro - Medonte Firefighters Association's Fundraising Efforts [deferred from June 23, 2010 meeting]. 10 b) Rick Yule, Completion of Requirements of "Managing People at Work ", Ontario Recreation Facilities Association Inc. [deferred from June 23, 2010 meeting]. 11 -12 c) Brendan Burke; and Phil Patchell, Completion of Requirements of "Ice Making and Painting Technologies ", Ontario Recreation Facilities Association Inc. [deferred from June 23, 2010 meeting]. 13 d) Janette Teeter, Completion of Unit 1 Municipal Law Program, Association of Municipal Managers, Clerks and Treasurers of Ontario. 14 e) Marie Brissette, Completion of Municipal Administration Diploma, Association of Municipal Managers, Clerks and Treasurers of Ontario. 7. PUBLIC MEETINGS: None. 8. DEPUTATIONS: None. 9. REPORTS OF MUNICIPAL OFFICERS: Page 1 of 345 Council Meeting Agenda - July 14, 2010. Page 9. REPORTS OF MUNICIPAL OFFICERS: a) 9:00 a.m. - S /Sgt. A.J. (Andy) Mayo, Detachment Commander, Barrie Detachment, Ontario Provincial Police, re: Statistics. 15 b) Robin Dunn, Chief Administrative Officer, re: 2011 Budget Cycle [to be distributed]. 16 -20 c) Report No. HR 2010 -005, Tamara Obee, Manager of Health and Safety, Human Resources, re: Health & Safety Update [confidential documentation will be distributed under seperate cover]. 21 -22 d) Report No. FI 2010 -012, Paul Gravelle, Director of Finance/Treasurer, Deputy CAO, re: Statement of Accounts - June 30, 2010 23 -26 e) Report No. CS 2010 -017, Doug Irwin, Director of Corporate Services /Clerk, re: Set Fines — To Regulate Signs and other Advertising Devices, By -Law No. 2010 -075. 27 -29 f) Report No. CS 2010 -18, Doug Irwin, Director of Corporate Services /Clerk, re: Set Fines — To provide for maintaining of land in a clean and clear condition, By -Law No. 2010 -076. 30 -33 g) Report No. CS 2010 -019, Doug Irwin, Director of Corporate Services /Clerk, re: Possible Licensing — Tow Truck Businesses. 34 -44 h) Report No. CS 2010 -020, Doug Irwin, Director of Corporate Services /Clerk, re: Voting Places — 2010 Municipal Election 45 -53 i) Report No. DS 2010 -030, Andria Leigh, Director of Development Services, re: Planning Status Report - June 2010. 54 -58 j) Report No. DS 2010 -031, Andria Leigh, Director of Development Services, re: John Johnson (Turtle River Subdivision), proposed Street Naming, Part of Lot 1, Concession 14 (Oro). 59 -66 k) Report No. DS 2010 -032, Andria Leigh, Director of Development Services, re: Site Plan Agreement and Removal of Hold 2010 - SPA -07 to 2010 - SPA -10 (1198677 Ontario Limited) Part of Lot 1, Concession 4 & 5 and Part of the Original Road Allowance Between Concessions 4 & 5 (As Closed by By -law 1169) (Former Township of Oro) [refer to items 15n) and 15o)]. 67 -70 1) Report No. DS 2010 -035, Andria Leigh, Director of Development Services, re: Site Plan Agreement and Removal of Hold 2008 - SPA -05 (Jaxx Trust) Lot 5, Plan 819, Concession 4, Being all of PIN 58556 -0132 (LT), 37 Brambel Road [refer to items 15m)]. 71 -75 m) Report No. DS 2010 -036, Andria Leigh, Director of Development Services, re: Proposed Street Naming - Whispering Creek (Edgar) Draft Plan of Subdivision [refer to Item 15s)]. 76 -79 n) Report No. DS 2010 -037, Andria Leigh, Director of Development Services, re: Second Quarter Building Division Report. Page 2 of 345 Council Meeting Agenda - July 14, 2010. Page 9. REPORTS OF MUNICIPAL OFFICERS: 80 -92 o) Report No. DS 2010 -039, Director of Development Services, re: Craig and Andrea Watt - Temporary Use By -law (Granny Flat), Part of the East Half of Lot 22, Concession 9, being Part 1, Plan 51R -15471 ( Medonte), Township or Oro - Medonte, 6294 Line 9 North [refer to items 15q) and 15r)]. 93 -99 p) Report No. DS 2010 -040, Andria Leigh, Director of Development Services, re: Proposed Official Plan Amendment Application: 2010- OPA -01 Cameron - Van Amelsvoort West Half of Part of Lot 2, Concession 8 (Oro) Township of Oro - Medonte. 100 -103 q) Report No. DS 2010 -041, Andria Leigh, Director of Development Services, re: Certificate of Substantial Completion and Acceptance (Aboveground Services) for Heights of Moonstone —Stage 1, Registered Plan M -679 [refer to item 15t] [to be distributed]. 104 -105 r) Memorandum dated July 14, 2010, Andria Leigh, Director of Development Services, re: Hillway Equipment Ltd. (2009- ZBA -02 Hillway) Amending Zoning By -law, West Side Setback to Excavation abutting Woodlots [refer to item 15p)]. s) Andria Leigh, Director of Development Services, re: Suncrash Festival Event. 106 -123 t) Report No. TES 2010 -12, Jerry Ball, Director of Transportation and Environmental Services, re: Corporate Fleet Management Policy. 124 -128 u) Report No. RC 2010 -16, Shawn Binns, Director of Recreation and Community Services, re: Oro - Medonte Community Arena Ice Users Survey. 129 -132 v) Report No. RC 2010 -17, Shawn Binns, Director of Recreation and Community Services, re: Heritage Days and Antique Tractor Rally. 133 -139 w) Report No. RC 2010 -18, Shawn Binns, Director of Recreation and Community Services, re: Line 4 Park Update [to be distributed]. 10. REPORTS OF MEMBERS OF COUNCIL: 140 -144 a) Mayor H.S. Hughes, report dated June 9, 2010 from Human Services Committee, County of Simcoe, re: Food Procurement. 145 -146 b) Mayor H.S. Hughes, correspondence dated June 16, 2010 from J.W. Tiernay, Executive Director, Ontario Good Roads Association re: Request to Consider Contributing to a "Minimum Maintenance Standards (MMS) Litigation Fund ". 147 c) Councillor Crawford, re: Oro Township Stone at Administration Building - Ad Hoc Committee Recommendation. d) Councillor Coutanche, re: Laurel View Subdivision Ditches. 148 e) Councillor Coutanche, re: Solar Panel Renewable Energy Projects. 11. CONSENT AGENDA: Page 3 of 345 Council Meeting Agenda - July 14, 2010. . Page 11. CONSENT AGENDA: 149 a) Highlights of Nottawasaga Valley Conservation Authority board meeting held on June 11, 2010. Staff Recommendation: Receive. 150 -189 b) Minutes of Barrie Public Library meetings held on March 25, April 22 and May 27, 2010. Staff Recommendation: Receive. 190 -199 c) Minutes of Orillia Public Library meeting held on May 26, 2010. 222 a) Staff Recommendation: Receive. 200 -210 d) Minutes of Lake Simcoe Region Conservation Authority board meeting held 223 b) on May 28, 2010 and Highlights of board meeting held on June 25, 2010. Staff Recommendation: Receive. 211 -212 e) Correspondence dated June 1, 2010 from Jim Pfaff, Associate Medical Officer of Health, Simcoe Muskoka District Health Unit re: West Nile Virus 226 -230 d) Planning - 2010. Staff Recommendation: Receive. 213 -216 Correspondence dated June 29, 2010 from Vic Toews, M.P., Ministry of Public Safety, re: Closing of Prison Farms in New Brunswick, Ontario, Manitoba, Saskatchewan and Alberta. Staff Recommendation: Receive. 217 -221 g) Various correspondence, re: Suncrash Festival: Page 4 of 345 a) Dated June 24, 2010 from R.C. Kunce, Helicon Properties Ltd. b) Dated June 28, 2010 from John Kranjec, Treasurer, Orillia Fish and Game Conservation Club. c) Dated July 1, 2010 from Lisa Groves, Burl's Creek. d) Dated July 1, 2010 from Donald P. Hanney, Burl's Creek. e) Dated July 2, 2010 from Maggie Buchanan. Staff Recommendation: Receive. 12. COMMUNICATIONS: 222 a) Correspondence dated June 25, 2010 from Jeff Van Niekerk, Continental Imports, re: Clean Up of Property on Highway 11 and Line 8. 223 b) Correspondence dated June 22, 2010 from Edwin Merkur re: Request for Parking Exemption for 1 Black Forest Lane on Sunday, July 25, 2010. 224 -225 c) Correspondence dated July 5, 2010 from Scott Jermey, re: Drainage Situation on Concession 12, Lot 16, Concession 13. 226 -230 d) Correspondence dated June 23, 2010 from Bernadette Jean re: Request for Approval for Refreshment Vehicle at Brewis Park, Line 2 South. 231 -232 e) Correspondence dated July 7 and 8, 2010 from Renaldo Rumano, Alb Softy Inc., re: Operating Ice Cream Truck at Bayview Memorial Park. Page 4 of 345 Council Meeting Agenda - July 14, 2010. Page 12. COMMUNICATIONS: 233 -235 Correspondence dated June 15, 2010 from Gordon and Jane Ball, Eva Young, Mike and Cindy Armstrong, Vera and Gerry van Amelsvoort, Hartley Woodside and Kathy Clarke, re: Horseshoe Valley Paintball. 236 g) Correspondence dated June 30, 2010 from Gord Roehner, re: Part Lot 11, Concession 8 (Township Gravel Pit). 13. NOTICE OF MOTIONS: None. 14. CLOSED SESSION ITEMS: a) Motion to go In Closed Session b) Motion to Rise and Report c) Robin Dunn, Chief Administative Officer, re: Acquisition /disposition of land (Pine Ridge). d) Robin Dunn, Chief Administrative Officer, re: Personal matters about an identifiable individual (Staffing Update). e) Andria Leigh, Director of Development Services, re: Litigation affecting the municipality (Horseshoe Valley Paintball). f) Councillor Coutanche re: litigation affecting the municipality (2009 -113 Appeal). [Addenda] 283 e) By -Law No. 2010 -124 A By -law to Regulate the Placement and Use of Election Signs within the Township of Oro - Medonte. A By -law to Adopt an Emergency Plan And to Repeal By -law No. 2007 -138. A By -law to Appoint Representatives to the Lake Simcoe Regional Airport Board of Directors And to Amend By -law No. 2007 -021. Being a By -Law to Amend By -law No. 2004 -028 To Authorize a Decrease in the Speed Limit on Certain Roads Within the Township of Oro - Medonte. A By -law to Amend Schedules "A" of By -law No. 2008 -006, A By -law to provide a schedule of retention periods for the records of the Township of Oro - Medonte. Page 5 of 345 15. BY -LAWS: 237 -240 a) By -Law No. 2010 -102 241 -280 b) By -Law No. 2010 -121 281 c) By -Law No. 2010 -122 282 d) By -Law No. 2010 -123 283 e) By -Law No. 2010 -124 A By -law to Regulate the Placement and Use of Election Signs within the Township of Oro - Medonte. A By -law to Adopt an Emergency Plan And to Repeal By -law No. 2007 -138. A By -law to Appoint Representatives to the Lake Simcoe Regional Airport Board of Directors And to Amend By -law No. 2007 -021. Being a By -Law to Amend By -law No. 2004 -028 To Authorize a Decrease in the Speed Limit on Certain Roads Within the Township of Oro - Medonte. A By -law to Amend Schedules "A" of By -law No. 2008 -006, A By -law to provide a schedule of retention periods for the records of the Township of Oro - Medonte. Page 5 of 345 Page Council Meeting Agenda - July 14, 2010. 15. BY -LAWS: 284 -288 f) By -Law No. 2010 -125 A By -law to Authorize the Execution of a Contract between The Township of Oro - Medonte and The Orillia Public Library Board For a Term of One Year And to Repeal By -law No. 2009 -067. 289 -290 g) By -Law No. 2010 -126 Being a By -law to Authorize the Execution of a Contract between the Township of Oro - Medonte and the Barrie Public Library Board for a Term of One Year and to Repeal By -Law No. 2009 -068. 291 -292 h) By -Law No. 2010 -127 A By -law to Authorize the Execution of a Contract between The Township of Oro - Medonte and The Midland Public Library Board For a Term of One Year and to Repeal By -law No. 2009 -070. 293 -294 i) By -Law No. 2010 -128 A By -law to Authorize the Execution of a Contract between The Township of Oro - Medonte and The Coldwater Public Library Board For a Term of One Year and to Repeal By -law No. 2009 -072. 295 -301 1) By -Law No. 2010 -129 A By -law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro - Medonte and Oro - Medonte Minor Sports Association for the Operation of the Concession Booth at the Oro - Medonte Community Arena. 302 k) By -Law No. 2010 -130 A By -law to Amend By -law No. 2010 -095, being A By -law to Authorize the Execution of a Lease Agreement Between The Corporation of the Township of Oro - Medonte And TRY Recycling (Barrie) Inc. 303 -306 1) By -Law No. 2010 -131 A By -law to Permanently Close and Exchange the Road Allowance known as John Street, west of Allen Street, Hawkestone, (PIN 58562 -0136 (LT)), described as Block C, Plan M -20, (geographic Township of Oro), Township of Oro - Medonte, County of Simcoe For That Part of Part of the West Half Lot 22, Concession 12 (Oro), Township of Oro - Medonte, (Part of PIN 58562 -0123 (LT)), described as Part 1, Plan 51 R- 13350, (geographic Township of Oro), Township of Oro - Medonte, County of Simcoe for Municipal Purposes. 307 -318 m) By -Law No. 2010 -132 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Jaxx Trust described as lands as follows: Lot 5, Plan 819, ORO S/T Right Page 6 of 345 Council Meeting Agenda - July 14, 2010. Page 15. BY -LAWS: in R0400129, T/W R0730432, Oro - Medonte, Being all of PIN 58556 -0132 (LT), 37 Brambel Road Township of Oro - Medonte, County of Simcoe. 319 -330 n) By -Law No. 2010 -133 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and 1198677 Ontario Limited described as lands as follows: Part of PCL 1 -21 SEC 51- ORO -4; Pt Lot 1 Concession 4 Oro, Part Lot 1, Concession 5, Oro; Part RDAL BTN Concession 4 and Concession 5, Oro Closed by R0659014; Being Part 2,3,4 &5 Plan 51R37085, Being all of PIN 74053 -0246 (LT) Roll # 4346 -010- 009- 68960, Township of Oro - Medonte, County of Simcoe. 331 -332 o) By -Law No. 2010 -134 A By -law to remove the Holding symbol applying to lands located at Part of PCL 1 -21 SEC 51- ORO -4; Pt Lot 1 Concession 4 Oro, Part Lot 1, Concession 5, Oro; Part RDAL BTN Concession 4 and Concession 5, Oro Closed by R0659014; Being Part 2,3,4 & 5 Plan 51 R37085, Being all of PIN 74053 -0246 (LT) Roll # 4346 -010- 009 -68960 (1198677 Ontario Limited). 333 -334 p) By -Law No. 2010 -135 A By -law to amend By -law 2009 -078 for the zoning provisions which apply to lands within Part of Lots 8 and 9, Concession 12 (Former Township of Oro), now in the Township of Oro - Medonte (Hillway Equipment Ltd. 2009- ZBA -02). 335 -336 q) By -Law No. 2010 -136 A By -law to allow a Temporary Use for a Garden Suite by Craig and Andrea Watt on certain lands described as Part of the East Half of Lot 22, Concession 9, being Part 1, Plan 51R -15471 ( Medonte), Township of Oro - Medonte, County of Simcoe, (Municipally known as 6294 Line 9 North) under Section 34 and 39 of the Planning Act, R.S.O. 1990, c.P.13, as amended Roll # 4346 -020- 005- 15601. 337 -338 r) By -Law No. 2010 -137 A By -Law To Authorize The Execution Of A Temporary Use By -Law Agreement (Garden Suite) Between The Township Of Oro - Medonte and Craig David Watt and Andrea Michelle Watt, Described As Part of the East Half of Lot 22, Concession 9, being Part 1, Plan 51R-15471, Township Of Oro - Medonte (Formerly Township Of Medonte), County Page 7 of 345 Page 339 340 -344 Council Meeting Agenda - July 14, 2010. 15. BY -LAWS: s) By -Law No. 2010 -138 t) By -Law No. 2010 -139 Of Simcoe. A By -law to Provide for the Giving of Names to Highways within the Township of Oro - Medonte, County of Simcoe (Draft Plan of Subdivision 2006 - SUB-02 [Whispering Creek], West Part of Lot 11, Concession 5 (Oro)). A By -Law to Authorize the Issuance of the Certificate of Substantial Completion and Acceptance (Aboveground Services) for Heights of Moonstone —Stage 1 (Bachly Investments inc.), Registered Plan 51 M -679 [to be distributed]. 16. CONFIRMATION BY -LAW: 345 a) By -Law No. 2010 -117 Being a By -Law to Confirm the Proceedings of the Council meeting held on July 14, 2010. 17. ANNOUNCEMENTS OF INTEREST TO THE PUBLIC: 18. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM: 19. ADJOURNMENT: a) Motion to Adjourn Page 8 of 345 6a) - Correspondence dated June 2, 2010 from Pamela Musgrave, Regi... ***Muscular DystrophyCanada let's make muscles move June 2, 2010 Mayor Harry S. Hughes Township of Oro - Medonte P.O. Box 100 148 Line 7 South Oro, ON LOL 2X0 Your worship Mayor Hughes, i i JUN 0 7 2010 i Ontario & Nunavut Region Ottawa Community Office 150 Isabella Street Suite 215 Ottawa, Ontario K1S 1V7 It is with great pleasure that I acknowledge the exceptional efforts of the Oro- Medonte Firefighters Association who raised $9,000 for Muscular Dystrophy Canada through their fundraising efforts between April 1St 2009 — March 31St, 2010. Since 1982, they have been supporting people affected and to date have raised a total of $109,817. 613.232.7334 T 1.866.337.3365 613.567.2288 F www.muscle.ca W More than 600 Departments/ Associations across Canada worked in partnership with Muscular Dystrophy Canada last year raising more that $2.5 million. I am proud to inform you that the efforts of hundreds of Fire Fighters from more than 280 Ontario Departments / Associations raised over $1,093,000. With these generous funds Muscular Dystrophy Canada was able to provide Canadian families with more than $2 million worth of equipment including wheelchairs, walkers, and scooters. We also helped fund over $4 million dollars of cutting edge neuromuscular research. Canadian Fire Fighters have stood side by side with Muscular Dystrophy Canada for over 50 years. They offer their support, encouragement and time to Canadians affected with muscular dystrophy. Fire Fighters are the cornerstone of our fundraising activities through Boot Drives, community programs and special events. We admire the ongoing passion and commitment of the members of the Oro - Medonte Firefighters Association for all they do in your community and for those affected with muscular dystrophy. We are proud to have them on our fundraising team. Muscular Dystrophy Canada would like to extend thanks to your local Fire Fighters, your community, and leaders such as yourself, who support these incredible heroes. Sincerely, "?" pxs��— Pamela Musgrave Regional Manager cc: Muscular Dystrophy Canada Chairperson - Brian Ambeau Fire Chief - Richard Playfair A SPECIAL THANKS TO FIRE FIGHTERS AND CHAPTER VOLUNTEERS FOR THEIR OUTSTANDING WORK IN MOVING MUSCLES FOR MORE THAN 50 YEARS. Taxation Charity Registration Number 1 10775 5837 RR0001 Page 9 of 345 6b) - Rick Yule, Completion of Requirements of "Managing People at v o b d h H � 'c O E v d O � � o O � m 'S m o� N M c� N U ! zz Oz 0 P= O C E W Q g GJJ 0 Cn O Q ] C cr, b Q F c OD O Page 10 of 345 6c) - Brendan Burke; and Phil Patchell, Completion of Require... y' v3 o y � a •� m b N v►N .+ a O Q i.l d lu 44 0 c .� Oti •(� tV e'� N ,Q s w..ry ti ed m M on o bp O lu h ` 00 N iMM�l fhv uuV '� k h W V 1� Qi `- •N 7 U � zz � O� W ry Q S a C 0 LU In a 0 - � (n Qo ma ,� � $ O ^ 1 Q W c a e L 1 Z J $ 00 a Q i W Page 11 of 345 6c) - Brendan Burke; and Phil Patchell, Completion of Require... v � � o U a v � V 0 0 o a� ^c '� �" � I yam, � �i e� � ►�-� m m O t o F o � kQ T� '\ •N v W ti U I zz �O Q VW O I b "t m o_ ■ ,.n O Q Q y ' W Q �_ a _ f 00 1 Page 12 of 345 6d) - Janette Teeter, Completion of Unit 1 Municipal Law Program, o 1 U o CL O 0 V O��ro O � � o • O v ,>� 4N 1b WMj 0 0. Q And IFE v `2 ro V e— U o W o = ao �A ro11 *WONN oa c •■ ON Page 13 of 345 6e) - Marie Brissette, Completion of Municipal Administration Dipl... Page 14 of 345 9b) - Robin Dunn, Chief Administrative Officer, re: 2011 Budg... Township of Proud Heritage, Exciting Future To: Mayor Hughes and Members of Council cc: Senior Management Team From: Robin Dunn, CAO R.M. File #: Date: July 14, 2010 Roll #: Subject: Proposed 2011 Budget Deliberation Timeline The following outlines proposed dates for undertaking the 2011 budget deliberations. External boards and agencies will be advised of an October 31, 2010 submission date and presentations to Council tentatively scheduled for January 12, 2011. 2011 Operating and Capital Budget Deliberations November 24th — Council Elect Orientation 9:00am December 8th — Prior to Council High Level Corporate Financial Overview 6:00pm — 6:00pm December 15th or 16th — Dept. Presentation After Council 9:00am January 5th — Recap Process and Budget Targets — Frame Q/A 1:00pm January 12th— Outside Boards /Agencies Presentations 1:00pm — 4:00pm January 19th — Operating /Capital Q/A After Committee of the Whole 9:00am January 26th— Summary Update — Ratification Prior to Council 5:00pm Res ectfully, Robin unn, C.E.T., PA m, M.A. Chief Administrative Officer Page 15 of 345 9c) - Report No. HR 2010 -005, Tamara Obee, Manager of Health and S T- REPORT (WGZ&4&"te Proud Heritage, Exciting Future Report No. #HR 2010 -005 To: Council Prepared By: Tamara Obee Meeting Date: July 14, 2010 Subject: Health & Safety Update Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action I X I For Information Onlyn It is recommended that: 1. Report # HR 2010 -005 be received and adopted; 2. That Council endorses Health & Safety as a key component in the Township's Corporate culture. BACKGROUND: The Township of Oro - Medonte Council, Chief Administrative Officer, Management, and Staff have a significant responsibility under the Occupational Health & Safety Act to ensure the safety and wellbeing of all workers and the workplace during the execution of municipal business. Early in 2008, the Municipality hired a Consultant to conduct a voluntary Workwell Audit to identify areas that required improvement in the Health and Safety program. The report of the Consultant was presented to Council in February 2008. As a result of the voluntary audit the Township commenced extensive enhancements to the Corporation's health and safety program. Significant efforts were undertaken by a health & safety audit committee of employees to review and establish health and safety policies and procedures for the Municipality. During the review process by the health and safety audit committee the municipality was advised that a Workwell Audit would be undertaken by the WSIB. The WSIB Workwell Evaluator evaluated the Township's workplaces on August 19 & 20, 2009. During the first audit, the Evaluator, through a series of questions, measured the elements of the Township's occupational health and safety program. The questions assisted the Evaluator to determine which areas require further investigation. A score of 75% is required to pass the Workwell Audit. An organization that does not pass the HUMAN RESOURCES July 14, 2010 Report No. HR 2010 -005 Page 1 of 3 Page 16 of 345 9c) - Report No. HR 2010 -005, Tamara Obee, Manager of Health and S... initial Workwell Audit is provided 6 months to improve their Health & Safety Program. If an organization does not, during their subsequent evaluation, meet the 75% required to pass the Workwell Audit, a premium surcharge will be applied. The change ranges from 10 to 75% of WSIB annual premiums depending on the level of shortfalls. The Township of Oro - Medonte did not meet the 75% requirement and did not pass the initial WSIB Workwell Audit. A report was generated by the Evaluator outlining areas requiring further improvement and recommendations for such improvement. The Evaluator's report was received in late fall and a WSIB Workwell Audit Plan was established. The Audit Plan was received and reviewed by the members of the Joint Health and Safety Committee and the Senior Management Team. The WSIB Workwell Audit Plan provided focus and direction on the areas of improvement the Municipality had undertaken over the past six months. ANALYSIS: The WSIB Workwell Evaluator was scheduled to return to the Township to complete the second Workwell Audit on June 15th and 16th, 2010. During a second Audit the Evaluator reviews only the areas identified during the first Audit as requiring improvement unless there are abnormalities requiring further investigation. Day one of the second Audit includes a paper audit of all policies, procedures, training and documentation. Day two of the second Audit includes Employee interviews and workplace inspections. Workwell Audit documentation was prepared for the Evaluator's review outlining the improvements that has been made to the Township's Health & Safety Program since the initial evaluation in August 2009. The Evaluator attended the Township Administration Offices on June 15th to undertake the follow -up assessment. The Workwell Audit documentation binder provided enough evidence as to the status of the Township's Health & Safety Program that the Evaluator felt interviews and workplace inspections were not required. The Township of Oro - Medonte was successful during the second WSIB Workwell Audit receiving a score of 850 out of a possible 960 points resulting in an overall score of 88.5 %. Attached for Council's review is a letter dated June 21, 2010 from the WSIB outlining the Township's Workwell Health and Safety Audit Final Results. Confidential attachments detailing the Evaluation and WSIB Workwell Audit Plan are provided under separate cover. The Workwell Audit has identified areas that the Township's program requires improvements. The Audit Plan has identified recommended actions that will form a component of 2010 and 2011 projects. HUMAN RESOURCES July 14, 2010 Report No. HR 2010 -005 Page 2 of 3 Page 17 of 345 9c) - Report No. HR 2010 -005, Tamara Obee, Manager of Health and S... Ongoing training on the Township's Health & Safety Program will be conducted in the fall with mandatory attendance by all Employees. A schedule and training plan is currently being created. FINANCIAL: Funding for the work required within the WSIB Workwell Audit Plan will be identified in the 2010 mid -year variance report and included in the 2011 budget. POLICIES /LEGISLATION: Occupational Health & Safety Act Health & Safety Policy Statement CONSULTATIONS: WSIB Workwell Evaluator Chief Administrative Officer Senior Management Team Joint Health & Safety Committee ATTACHMENTS: Letter - WSIB - Workwell Health and Safety Audit Final Results Confidential attachments detailing the Evaluation and WSIB Workwell Audit Plan are provided under separate cover CONCLUSION: The Township of Oro - Medonte remains committed to the safety of our workers and over the past two years has and continues to make significant improvement to the Health & Safety program. Respectfully submitted: Tamara Obee CHRP Manager Health & Safety, Human Resources HUMAN RESOURCES Report No. HR 2010 -005 I I _� July 14, 2010 Page 3 of 3 Page 18 of 345 9c) - Report No. HR 2010 -005, Tamara Obee, Manager of Health and S... Ltiorkplace Safety 8c 4sy Insunrnce Fiwtnf ------ O.MMO - -.. -- - Urtnmission de la suscaritt- professicmne(Ic et de. 1'assuramm �:mtrc. ' a¢idents du. travail 21 Jun 2010 Tamara Obee 200 Front Street West 200, rue Front Ouest Toronto. Ontario Toronto, Ontario Canada M5V 3A Canada M5V 311 Telephone: T6I6phone: 1- 800 -663 -6639 Manager THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE a.k.a. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE PO Box 100 Oro, ON, LOL 2X0, CAN Dear Tamara Obee, 416- 344 -6480 Account No.:1630199 Firm No.:222919 Workwell Health and Safety Audit Final Results Thank you for spending time with me during the health and safety audit which I concluded on 15 Jun 2010. I am pleased to both advise your firm has passed and share my findings with you in the form of this letter and audit report. The report is based on the approximate 4 hours spent in discussions with you and members of your staff, plus observations I made during the inspection of the workplace(s). As explained, no points were awarded for programs that are not documented, were incomplete or were in development. The scoring scheme gives either full points (100 %) or no points at all (0 %). Overall, your firm scored a total of 850 out of a possible 960 or 88.5 %. Congratulations, this score indicates that a formalized health and safety program exists. I compliment you and your staff on the positive actions you have taken to help prevent workplace injuries and illness. Your ongoing challenge is to keep up the good work and build on the steps already taken to implement your health and safety program. To support you in this respect, 1 will monitor your performance for the next six months and follow up with you to provide any additional guidance you might need. Experience has shown that health and safety pays off, regardless of the size or nature of a business. The time, energy and resources a firm devotes to the development, implementation and improvement of a health and safety program are much less than the costs associated with accident recovery. I hope that this new health and safety initiative results in a consistent decrease in risk, accidents, loss and human suffering. Yours sincerely, Tricia Degruyther Workwell Evaluator, EAST Page 19 of 345 9c) - Report No. HR 2010 -005, Tamara Obee, Manager of Health and S... Prevention Services Branch cc: Ministry of Labour CHRISTINA BELLA- MARTINEZ MUNICIPAL HEALTH AND SAFETY ASSOCIATION www.mhsao.com Page 20 of 345 9d) - Report No. Fl 2010 -012, Paul Gravelle, Director of Finance /T... Totivnsht- of REPORT Proud Heritage, Exciting Future Report No. F12010 -12 To: Committee of the Whole Prepared By: Janice MacDonald Meeting Date: July 14, 2010 Subject: Statement of Accounts — June 30, 2010 Motion # AC00602 Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. That Report No. FI 2010 -12 is received. 2. The accounts for the month of June 2010 totalling $ 6,249,624.82 are received. BACKGROUND: Following is the statement of accounts for the month of June. Batch No. Date Amount Cheaue Reaisters: AC00601 June 02, 2010 443,212.99 AQ00431 June 07, 2010 199.50 AC00602 June 09, 2010 157,015.44 AC00603 June 16, 2010 175,465.10 A000432 June 17, 2010 500.00 AQ00433 June 21, 2010 8,723.77 AC00604 June 23, 2010 4,961,111.96 AC00605 June 29, 2010 240,528.09 $ 5,986,756.85 Payroll: PR00488 June 05, 2010 128,825.03 PR00492 June 19, 2010 125,813.12 PR00495 June 28, 2010 1,172.85 $ 255,811.00 FINANCE July 14, 2010 Report No. 2010 -12 Pagel of 2 Page 21 of 345 9d) - Report No. Fl 2010 -012, Paul Gravelle, Director of Finance /T... Credit Card Registers: AE00279 June 28, 2010 370.00 AE00280 June 28, 2010 206.60 AE00281 June 28, 2010 626.38 AE00282 June 28, 2010 1,479.22 AE00283 June 28, 2010 1,435.78 AE00284 June 28, 2010 11940.03 AE00285 June 28, 2010 998.96 $ 7,056.97 Total: $ 6,249,624.82 ATTACHMENTS: Cheque Registers, CONCLUSION: That the accounts for the month of June are received. Respectfully submitted: Jarn M cDonald, Accounting Clerk SMT Approval /Comments: C.A.O. Approval / Comments: �I FINANCE July 14, 2010 Report No. 2010 -12 Page 2 of 2 Page 22 of 345 9e) - Report No. CS 2010 -017, Doug Irwin, Director of Corporate Se... REPORT TZ hE- °f Proud Heritage, Exciting Future Report No. To: Prepared By: CS2010 -17 Council Gary Skelding, Chief Creating or Set Fine Municipal Law Defining Offence Enforcement Officer Meeting Date: Subject: Motion # July 14, 2010 Set Fines — To Regulate Signs erected, displayed, repaired or altered a sign Section 3.1 $100.00 and other Advertising Devices, By -Law No. 2010 -075 Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action ❑ For Information Only It is recommended: 1. That Report No. GS2010 -17 be received and adopted. 2. That the set fines related to By -law No. 2010 -075, to Regulate Signs and other Advertising Devices be established and approved as follows: Corporate Services Report No. CS2010 -17 July 14, 2010 Page 1 of 4 Page 23 of 345 Provisions Item Short Form Wording Creating or Set Fine Defining Offence Erect, display, repair, or cause or permit to be 1 erected, displayed, repaired or altered a sign Section 3.1 $100.00 on any lands, buildings or structures without a Permit. 2 Erect or display any sign within three (3) Section 3.3 $100.00 metres of the edge of a Township Road. Paint, place, attach or affix any sign to a tree, 3 stone, or other natural object, fencepost or Section 3.4 $100.00 utility pole located on a Township road allowance and /or public lands. Erect, install, post, or display any sign which, 4 obstructs the vision of drivers or detracts from Section 3.5 $100.00 the visibility or effectiveness of any traffic sign on public highways. Erect, install, post, or display any sign which 5 obstructs or interferes with the flow of Section 3.6 $100.00 pedestrian or vehicular traffic, or restricts any si htline of a pedestrian or vehicle. Corporate Services Report No. CS2010 -17 July 14, 2010 Page 1 of 4 Page 23 of 345 9e) - Report No. CS 2010 -017, Doug Irwin, Director of Corporate Se... 3. And Further that the Clerk forward the appropriate documentation to the Ministry of the Attorney General for approval. BACKGROUND: Township of Oro - Medonte By -law No. 2010 -075, "Being a By -Law to Regulate Signs and other Advertising Devices ", was passed on May 12, 2010. ANALYSIS: Attachment #1 to this report identifies the recommended set fines for offences under the provisions of the new By -law. FINANCIAL: Not Applicable. POLICIES/LEGISLATION: • Provincial Offences Act, as amended. • Township's By -law No. 2010 -075. CONSULTATIONS: • Chief Municipal Law Enforcement Officer. Corporate Services July 14, 2010 Report No. CS2010 -17 Page 2 of 4 Page 24 of 345 Erect, install, post, or display any sign so as to obstruct or impede any fire escape, fire exit, 6 walkway, door, or window or prevent or Section 3.7 $100.00 impede free access of firefighters to any part of a building. Erect, install, post, or display any sign which 7 has flashing or moving illumination or varies in Section 3.8 $100.00 colour, or has visible moving parts or other apparent movement. Erect, install, or display any sign on or over 8 public property or public right -of -way without Section 3.9 $100.00 approval. 9 Paint on or attach any sign to a trailer or any Section 3.10 $100.00 part of a dismantled motor vehicle. 3. And Further that the Clerk forward the appropriate documentation to the Ministry of the Attorney General for approval. BACKGROUND: Township of Oro - Medonte By -law No. 2010 -075, "Being a By -Law to Regulate Signs and other Advertising Devices ", was passed on May 12, 2010. ANALYSIS: Attachment #1 to this report identifies the recommended set fines for offences under the provisions of the new By -law. FINANCIAL: Not Applicable. POLICIES/LEGISLATION: • Provincial Offences Act, as amended. • Township's By -law No. 2010 -075. CONSULTATIONS: • Chief Municipal Law Enforcement Officer. Corporate Services July 14, 2010 Report No. CS2010 -17 Page 2 of 4 Page 24 of 345 9e) - Report No. CS 2010 -017, Doug Irwin, Director of Corporate Se... ATTACHMENTS: 1. Proposed Set Fines for Offences - By -law No. 2010 -075. CONCLUSION: It is recommended that the set fines related to By -law No. 2010 -075, "Being a By -Law to Regulate Signs and other Advertising Devices" be approved. Respectfully submitted: Gary Slk' ding Chief Municipal Law Enforcement Officer SMT Approval / Comments: C.A.O. Approval / Comments: Corporate Services July 14,20110- Report No. CS2010 -17 Page 3 of 4 Page 25 of 345 9e) - Report No. CS 2010 -017, Doug Irwin, Director of Corporate Se... Page 26 of 345 Attachment #1 to Report CS2010 -17 By -law No. 2010 -075 Being a By -Law to Regulate Signs and other Advertising Devices Provisions Item Short Form Wording Creating or Set Fine Defining Offence Erect, display, repair, or cause or permit to be 1 erected, displayed, repaired or altered a sign Section 3.1 $100.00 on any lands, buildings or structures without a Permit. 2 Erect or display any sign within three (3) Section 3.3 $100.00 metres of the edge of a Township Road. Paint, place, attach or affix any sign to a tree, 3 stone, or other natural object, fencepost or Section 3.4 $100.00 utility pole located on a Township road allowance and /or public lands. Erect, install, post, or display any sign which, 4 obstructs the vision of drivers or detracts from Section 3.5 $100.00 the visibility or effectiveness of any traffic sign on public highways. Erect, install, post, or display any sign which 5 obstructs or interferes with the flow of Section 3.6 $100.00 pedestrian or vehicular traffic, or restricts any si htline of a pedestrian or vehicle. ach any sign to a trailer or any Section 3.10 Erect, install, post, or display any sign so as to part of a dismantled motor vehicle. obstruct or impede any fire escape, fire exit, 6 walkway, door, or window or prevent or Section 3.7 $100.00 impede free access of firefighters to any part of a building. Erect, install, post, or display any sign which 7 has flashing or moving illumination or varies in Section 3.8 $100.00 colour, or has visible moving parts or other apparent movement. Erect, install, or display any sign on or over 8 public property or public right -of -way without Section 3.9 $100.00 approval. 9 Paint on or att NOTE: The penalty provision for the offences indicated above is Section 12 of By -law No. 2010 -075. Corporate Services July 14, 2010 Report No. CS2010 -17 Page 4 of 4 Page 26 of 345 ach any sign to a trailer or any Section 3.10 $100.00 part of a dismantled motor vehicle. Page 26 of 345 9f) - Report No. CS 2010 -18, Doug Irwin, Director of Corporate Ser... REPORT 7'oumship of Proud Heritage, Exciting Future Report No. To: Prepared By: CS2010 -18 Council Gary Skelding, Chief Creating or Set Fine Municipal Law Defining Offence Enforcement Officer Meeting Date: Subject: Motion # July 14, 2010 Set Fines — To provide for presence or existence of refuse on Section 3.1 $300.00 maintaining of land in a clean and clear condition, By -Law Roll #: R.M.S. File #: No. 2010 -076 Throe , place or deposit refuse on any RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. That Report No. CS2010 -18 be received and adopted. 2. That the set fines related to By -law No. 2010 -076, to provide for maintaining of land in a clean and clear condition be established and approved as follows: 3. And Further that the Clerk forward the appropriate documentation to the Ministry of the Attorney General for approval. BACKGROUND: Township of Oro - Medonte By -law No. 2010 -076, "A By -law to provide for maintaining of land in a clean and clear condition ", was passed on May 12, 2010. ANALYSIS: Corporate Services Report No. CS2010 -18 July 14, 2010 Page 1 of 3 Page 27 of 345 Provisions Item Short Form Wording Creating or Set Fine Defining Offence Allow or permit the placement, 1 presence or existence of refuse on Section 3.1 $300.00 any property. 2 Throe , place or deposit refuse on any Section 3.2 $300.00 o 3 Throw, place or deposit refuse on Section 3.3 $300.00 municipal roe 3. And Further that the Clerk forward the appropriate documentation to the Ministry of the Attorney General for approval. BACKGROUND: Township of Oro - Medonte By -law No. 2010 -076, "A By -law to provide for maintaining of land in a clean and clear condition ", was passed on May 12, 2010. ANALYSIS: Corporate Services Report No. CS2010 -18 July 14, 2010 Page 1 of 3 Page 27 of 345 9f) - Report No. CS 2010 -18, Doug Irwin, Director of Corporate Ser Attachment #1 to this report identifies the recommended set fines for offences under the provisions of the new By -law. FINANCIAL: Not Applicable. POLICIES /LEGISLATION: • Provincial Offences Act, as amended. • Township's By -law No. 2010 -076. CONSULTATIONS: • Chief Municipal Law Enforcement Officer. ATTACHMENTS: 1. Proposed Set Fines for Offences - By -law No. 2010 -076. CONCLUSION: It is recommended that the set fines related to By -law No. 2010 -076, "A By -law to provide for maintaining of land in a clean and clear condition" be approved. Respectfully submitted: Gary Skelding Chief Municipal Law Zorcement Officer SUIT Approval / Comments: Corporate Services Report No. CS2010 -18 C.A.O. Approval / Comments: -11 �� July 14, 2010 Page 2 of 3 Page 28 of 345 9f) - Report No. CS 2010 -18, Doug Irwin, Director of Corporate Ser... Page 29 of 345 Attachment #1 to Report CS2010 -18 By -law No. 2010 -076 To provide for maintaining of land in a clean and clear condition Provisions Item Short Form Wording Creating or Set Fine Defining Offence Allow or permit the placement, 1 presence or existence of refuse on Section 3.1 $300.00 an property. 2 Throw, place or deposit refuse on any Section 3.2 $300.00 property. 3 Throw, place or deposit refuse on municipal property. NOTE: The penalty provision for the offences indicated above is Section 9 of By -law No. 2010 -076. Corporate Services July 14, 2010 Report No. CS2010 -18 Page 3 of 3 Page 29 of 345 Section 3.3 $300.00 Page 29 of 345 9g) - Report No. CS 2010 -019, Doug Irwin, Director of Corporate Se... ?ownshi- of REPORT Proud Heritage, Exciting Future Report No. CS 2010 -019 To: Council Prepared By: Doug Irwin Meeting Date: July 14, 2010 Subject: Possible Licensing — Tow Truck Businesses Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action 1X For Information Only It is recommended that: 1. Report No. CS 2010 -019 be received and adopted. 2. That the Clerk bring forward the appropriate by -laws for Council's consideration. BACKGROUND: In 2008, David Zimmer, MPP Willowdale, introduced Bill 87 entitled Towing Industry Act, 2008. The purpose of the Bill was to regulate the towing industry in Ontario so that the public may have access to towing services of high quality provided in accordance with honesty and integrity and at a reasonable cost. The Bill received second reading and was referred to Standing Committee on September 25, 2008. The Bill was not brought forward to the new session of Parliament and consequently died when Parliament prorogued on March 4, 2010. The Township has been advised of residents' concerns regarding the fees being charged by Tow Trucks operating within the Township and where the vehicles were being towed to. Council provided a Timely Topic in the April /May 2010 edition of the North Simcoe Community News, which was published on March 24, 2010, to ensure that residents were aware of their rights and options when having a vehicle towed. At its meeting of March 24, 2010, Council received a deputation from Tow Truck companies with respect to Tow Truck Operations within the Township of Oro - Medonte, and directed staff to bring forward a report regarding the licensing of tow trucks within the Township of Oro - Medonte. Corporate Services July 14, 2010 Report No. CS2010 -019 Page 1 of 4 Page 30 of 345 9g) - Report No. CS 2010 -019, Doug Irwin, Director of Corporate Se... On May 28, 2010, the Clerk and Chief Municipal Law Enforcement Officer met with S /Sgt Mayo, Detachment Commander, O.P.P. Barrie Detachment. At this meeting, the S /Sgt outlined the process that is followed by the O.P.P. when Tow Trucks are not licensed within a municipality. In non - emergency situations when a vehicle needs to be towed, the Officer will provide the driver of the vehicle with a list of towing companies listed in the local telephone book and ask the driver if they have a preference. If the driver selects a specific towing company, then that company is contacted to come and move the vehicle. If the driver does not select a specific tow company, the O.P.P. have a single contact number for the local Towing Association. The O.P.P. contact the Towing Association, and the Association dispatches a tow truck. In an emergency situation, or when a tow truck cannot attend the scene in a timely manner that will permit the Officer to move on to the next incident, the Officer may request the first available tow truck. ANALYSIS: Part IV — Licences of the Municipal Act, 2001, as amended, provides that a municipality may provide for a system of licences with respect to a business, under Section 151. A municipality may impose varying conditions on the licences issued by it, including compliance with land use control by -laws or requirements under the Planning Act or any other Act. Section 155 of the Municipal Act, 2001, as amended, reads as follows: 155. Without limiting sections 9, 10 and 11, a local municipality, in a by -law under section 151 with respect to owners and drivers of tow trucks and vehicles, other than motor vehicles, used for hire, may, (a) establish the rates or fares to be charged for the conveyance of property or passengers either wholly within the municipality or from any point in the municipality to any point outside the municipality; and (b) provide for the collection of the rates or fares charged for the conveyance. Given that the Township has the two major highway corridors, being Highway 11 and Highway 400, it is recommended that the Township undertake the licensing of tow trucks and tow truck drivers operating within the geographical boundaries of Oro - Medonte. Corporate Services July 14, 2010 Report No. CS2010 -019 Page 2 of 4 Page 31 of 345 9g) - Report No. CS 2010 -019, Doug Irwin, Director of Corporate Se... A licensing by -law to regulate and govern tow truck businesses, tow trucks and tow truck drivers within the Township of Oro - Medonte should include items such as: 1. Annual license for each tow truck business 2. Annual license for each tow truck 3. Annual license for every tow truck driver 4. Minimum liability insurance in the amount of two million dollars ($2,000,000.00) 5. Requirements for daily records of work performed: a. Name of person for who work was performed; b. Description and license plate number of vehicle towed or conveyed c. Origin and destination of vehicle that was towed or conveyed. 6. Requirement for the tow truck business to maintain a land line, as their main telephone line, with a local telephone number, for receiving calls 7. A zoning certificate would be required to ensure that the tow truck company utilizes a properly zoned impound lot/compound within the Township, where all vehicles are to be towed to unless written authorization from the driver /operator of the vehicle is obtained for an alternate destination 8. All licensed tow truck companies become part of a Tow Association recognized by the Township and the O.P.P., and the Association must establish rules and regulations and establish a single point of contact for call dispatch from amongst the membership It is recognized that the licensing of tow truck businesses, tow trucks and tow truck drivers will create additional administrative requirements for staff. As with the other licenses that the Township issues, the licenses would be processed within ten (10) business days of a complete application being received. It should be noted that the Township's Comprehensive Zoning By -law currently does not contain provisions with respect to impound lots /compounds. If the Township is to proceed with the licensing as proposed in this report, it will be necessary to amend the Comprehensive Zoning By -law to include provisions for impound lots /compounds. FINANCIAL: The revenues with respect to the licensing of tow trucks and tow truck drivers will be dependent on the number of tow truck businesses, tow trucks and tow truck drivers licensed on an annual basis. POLICIES /LEGISLATION: • Municipal Act, 2001, as amended Corporate Services July 14, 2010 Report No. CS2010 -019 Page 3 of 4 Page 32 of 345 9g) - Report No. CS 2010 -019, Doug Irwin, Director of Corporate Se... CONSULTATIONS: • Detachment Commander, Barrie Detachment, O.P.P. • Director of Development Services • Chief Municipal Law Enforcement Officer • Chief Administrative Officer ATTACHMENTS: • Not applicable CONCLUSION: It is recommended that the Clerk bring forward a by -law, for Council's consideration, to license, regulate and govern tow trucks and tow truck drivers operating within the Township of Oro - Medonte. Respecffull s bmitted: J oug a in irector of Corporate Services /Clerk C.A.O. Approval / Comments: Vx)--\--- Corporate Services Report No. CS2010 -019 July 14, 2010 Page 4 of 4 Page 33 of 345 9h) - Report No. CS 2010 -020, Doug Irwin, Director of Corporate Se... f REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: CS 2010 -20 Council Marie Brissette, Committee Coordinator Meeting Date: Subject: Motion # July 14, 2010 Voting Places — 2010 Municipal Election Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Actiono For Information Only X❑ It is recommended that Report No. CS 2010 -20 be received for information only. BACKGROUND: The Municipal Elections Act, 1996, was amended in late 2009. The amendments included the requirement that the Clerk ensures that each voting place is accessible to electors with disabilities. In preparing for the 2010 Election, staff have complied with the legislative requirements, and given consideration to possible concerns regarding the reduced number of voting places from the 2006 Election, the use of religious, commercial and non - community facilities. To this end, the Township has implemented the following changes for the 2010 Municipal Election: • inspecting all potential voting places to ensure compliance with accessibility requirements; • increasing the number of Advanced Voting Days from one (1) at the 2006 Election to three (3) for the 2010 Election, being October 14, 15 and 16, 2010; • conducting two (2) voting places on each Advanced Voting Day; and • rotating each Advance Voting Day voting place to a different venue in order to be available to as many electors as possible and to ease concerns regarding the use of religious venues. Corporate Services — Clerk's Office July 14, 2010 Report No. CS2010 -20 Page 1 of 8 Page 34 of 345 9h) - Report No. CS 2010 -020, Doug Irwin, Director of Corporate Se... The following have guided the process: In regards to Accessibilitv: The Municipal Elections Act, 1996. S.O. 1996. c. 32: Section 12.1(1) states: "A clerk who is responsible for conducting an election shall have regard to the needs of electors and candidates with disabilities." Section 45(2) states: "In establishing the locations of voting places, the clerk shall ensure that each voting place is accessible to electors with disabilities." The Accessibility for Ontarians with Disabilities Act. 2005 — Regulation 429/07 — Accessibility Standards for Customer Service Section 3 states: (1) Every provider of goods or services shall establish policies, practices and procedures governing the provision of its goods or services to persons with disabilities. (2) The provider shall use reasonable efforts to ensure that its policies, practices and procedures are consistent with the following principles: 1. The goods or services must be provided in a manner that respects the dignity and independence of persons with disabilities. 2. The provision of goods or services to persons with disabilities and others must be integrated unless an alternate measure is necessary, whether temporarily or on a permanent basis, to enable a person with a disability to obtain, use or benefit from the goods or services. 3. Persons with disabilities must be given an opportunity equal to that given to others to obtain, use and benefit from the goods or services. (3) Without limiting subsections (1) and (2), the policies must deal with the use of assistive devices by persons with disabilities to obtain, use or benefit from the provider's goods or services or the availability, if any, of other measures which enable them to do so. (4) When communicating with a person with a disability, a provider shall do so in a manner that takes into account the person's disability. (5) Every designated public sector organization and every other provider of goods or services that has at least 20 employees in Ontario shall prepare one or more documents describing its policies, practices and procedures and, upon request, shall give a copy of a document to any person. Corporate Services — Clerk's Office July 14, 2010 Report No. CS2010 -20 Page 2 of 8 Page 35 of 345 9h) - Report No. CS 2010 -020, Doug Irwin, Director of Corporate Se... The Ontario Buildina Code (OBQ: Given that no legislation provides specific measurements to determine what constitutes a barrier in existing facilities, staff took into consideration the requirements for the new construction of a barrier -free facility in the OBC as a guideline: Barrier -Free Path of Travel • Shall provide an unobstructed width of at least 1100 mm (43.3 inches) for the passage of wheelchairs. • Interior and exterior walking surfaces shall: • have no opening that will permit the passage of a sphere more than 13 mm (0.5 inches) in diam, • have any elongated openings oriented approximately perpendicular to the direction of travel, • be stable, firm and slip resistant, • be bevelled at a maximum slope of 1 in 2 at changes in level not more than 13 mm (0.5 inches), and • be provided with sloped floors or ramps at changes in level more than 13 mm (0.5 inches). • Exterior walks shall: • be provided by means of a continuous plane not interrupted by steps or abrupt changes in level, • have a permanent, firm and slip- resistant surface, and • uninterrupted width of not less than 1100 mm (43.3 inches) and a gradient not exceeding 1 in 20. • Curb ramp shall: o have a width of not less than 1200 mm (47.25 inches) exclusive of flared sides, o have a surface that is slip- resistant, o have a detectable warning surface that is colour and texture contrasted, and o smooth transition from the ramp and adjacent surfaces. Entrances • Barrier -free entrances shall lead from the outdoors at sidewalk level, or a ramp that leads from a sidewalk. • Doorways shall have a clear width of not less than 850 mm (33.5 inches) when the door is in the open position. • Door opening devices that are the only means of operation shall be of a design that does not require tight grasping and twisting of the wrist. Corporate Services — Clerk's Office July 14, 2010 Report No. CS2010 -20 Page 3 of 8 Page 36 of 345 9h) - Report No. CS 2010 -020, Doug Irwin, Director of Corporate Se... Access to Parking Areas • A barrier -free path of travel shall be provided from the entrance to an exterior parking area, where exterior parking is provided. • If an exterior passenger loading zone is provided, it shall have: • an access aisle not less than 1500 mm (59 inches) wide and 6 m (236.2 inches) long adjacent and parallel to the vehicle pull -up space, • a curb ramp, where there are curbs between the access aisle and the vehicle pull -up space, and • a clearance height of not less than 2750 mm (108.27 inches) at the vehicle pull -up space and along the vehicle access and egress routes. Washrooms Required to be Barrier -Free Although the legislation does not identify the requirement of an accessible washroom for electors, the Township of Oro - Medonte recognizes that election workers may require accessible washrooms and the Township is required to accommodate the worker under the Employment Standards Act. At least 1 water closet stall or enclosure shall: • be at least 1500 mm (59 inches) in width by 1500 mm (59 inches) in depth, • when the door is in an open position, have a clear opening of at least 810 mm (31.9 inches). A barrier -free washroom shall have a lavatory that shall: • be not more than 840 mm (33 inches) above the finished floor, and • have a clearance beneath the lavatory of not less than 735 mm (29 inches) high at the front edge, and 760 mm (29.9 inches) wide. In regards to Customer Service: The Township of Oro - Medonte's Customer Service — Visions and Values States: "The Township of Oro - Medonte is dedicated to provide the highest quality of Customer Service through personal accountability, integrity and respect. Delivered with friendliness and pride to ensure our customers get THE BEST. Our customers trust that we provide services in a manner to recognize the individual interest of the citizen while serving the greater good." Accessibility Standards for Customer Service The Township enacted Policy #POL- AODA -01, with respect to Accessibility Standards for Customer Service, on October 14, 2009. Corporate Services — Clerk's Office July 14, 2010 Report No. CS2010 -20 Page 4 of 8 Page 37 of 345 9h) - Report No. CS 2010 -020, Doug Irwin, Director of Corporate Se... ANALYSIS: In determining the Accessibility of a Voting Place, staff undertook the following process: 1) All possible locations were identified, including municipally owned /operated facilities, commercial facilities and places of gathering for religious purposes. To determine the possible locations, staff used the Oro - Medonte Recreation and Community Guide, the Oro - Medonte Chamber of Commerce Business.Directory, all locations previously utilized in past municipal elections as voting places, and other facilities that staff were made aware of through various sources. 2) Sites were inspected by staff between February and July 2010, and an inspection sheet (Appendix A) was completed for each possible location, noting the following: Getting to the voting location: • Is the voting location on an accessible /main route? Is the name, address of building visible from street? • Is the parking lot accessible? How many marked /accessible parking spots? Are they large enough for chair with lift? • Is the parking lot firm /level /maintained? Are curb cuts /sidewalks provided? • Is the route to entrance accessible /in good repair? • Can the voting location be easily identified? • Are ramps provided/in good repair? Are there hand rails? Is the entrance accessible? • Is the door hardware accessible? Push button? Does it pass the "fist" test? Width of the door? Does the door open with ease? Is the door within reach? • Is the entrance easy to see? Is it well lit? Getting to the ballot box: • Is there level access from entrance to voting area • Are door mats creating hazard? Are the floors non -slip? • Is the voting location well lit? Are there rest areas /seats available? • Are the corridors wide enough for scooter /wheelchair /assistive device? • Are there accessible washrooms? 3) The information from the inspection sheets was compiled into a spreadsheet, by Ward, and each possible location was graded on a scale of Poor, Fair, Good or Excellent. 4) A preferred list of voting places was established by the Clerk, based on the inspections, the grade assigned, and other possible locations within the Ward /Poll. A member of the Accessibility Advisory Committee (AAC) was then provided with copies of the spreadsheets which outlined all possible voting places inspected, along with supporting pictures and /or documentation (i.e. correspondence, emails or notes from previous elections relating to the potential voting place), and the list of preferred voting places identified by the Clerk, for their review and comment. Corporate Services — Clerk's Office July 14, 2010 Report No. CS2010 -20 Page 5 of 8 Page 38 of 345 9h) - Report No. CS 2010 -020, Doug Irwin, Director of Corporate Se... 5) The member of the AAC has accompanied Clerk's Office staff to perform a further site visit of the preferred voting locations. These site visits have been conducted to ensure that AAC issues are identified, thus allowing the Clerk to implement procedures that will mitigate any identified issues. That vast majority of the selected voting places received a grade of Good or Excellent. Given that the number of polls has been decreased for the 2010 Municipal Election, additional Advance Voting Days were established, and the voting places on the Advance Voting Days will vary each day to ensure ease of access for the electors. For the selected voting places that received a grade of Fair or Poor, additional procedures will be implemented to ensure that the Township meets the requirements that each voting place is accessible to electors with disabilities. These additional procedures will include such items as: • Additional signage to indicate the accessible route; • Signage of parking spots (if none currently are marked or if the current identified parking spots do not fall into the accessible route); • How to accommodate an elector who is unable to access the voting place building due to a disability or use of an assistive device; and • Including "Accessibility Standards for Customer Service" training within the mandatory Election Training. To assist and educate our electors with respect to the changes to the 2010 Municipal Election, including the requirement to produce identification to vote, accessible voting places, Advance Voting Days, and when an elector may verify if they are on the Voters' List, Clerk's Office staff will be attending various community events, both within the Township and surrounding municipalities, to operate an information booth and provide handouts. Information will also be posted to the Township's website. FINANCIAL: The financial impacts of the 2010 Municipal Election will be drawn from the Municipal Election allocation. POLICIES /LEGISLATION: • Municipal Elections Act, 1996, as amended • Accessibility for Ontarians with Disabilities Act, 2005 — Regulation 429/07 — Accessibility Standards for Customer Service • Employment Standards Act • The Township of Oro - Medonte's Customer Service — Visions and Values • Township Policy #POL- AODA -01, Accessibility Standards for Customer Service Corporate Services — Clerk's Report No. CS2010 -20 July 14, 2010 Page 6 of 8 Page 39 of 345 9h) - Report No. CS 2010 -020, Doug Irwin, Director of Corporate Se... CONSULTATIONS: • Accessibility Advisory Committee • Accessibility Task Force • Area municipalities • AMCTO ATTACHMENTS: • Site inspection sheet • Map identifying Advance Voting Day Voting Places • Map identifying Voting Day Voting Places CONCLUSION: The Clerk has established the following voting places for Advanced Voting Days and Election Day: Advanced Voting Days —10:00 a.m. — 8:00 p.m. Thursday, October 14, 2010 Friday, October 15, 2010 Saturday, October 16, 2010 Jarratt Community Hall Vasey United Church Horseshoe Valley Resort 837 Horseshoe Valley Rd E 4967 Vasey Rd 1101 Horseshoe Valley Rd W Edgar Community Hall Rugby Hall Municipal Office 1167 Old Barrie Rd West 1911 Old Barrie Rd. East 148 Line 7 South Corporate Services — Clerk's Office July 14, 2010 Report No. CS2010 -20 Page 7 of a Page 40 of 345 9h) - Report No. CS 2010 -020, Doug Irwin, Director of Corporate Se... Voting Day —Monday, October 25,2010— 10:00 a.m. —8:00 p.m. Ward 1 101 Moonstone School — 290 Moonstone Rd. East 102 Highlands Golf Club House — 85 Highland Drive 103 Horseshoe Valley Dental — 213 Horseshoe Valley Road East Ward 2 201 Eady Community Hall — 73 Eady Station Road 202 Bi Cedar Clubhouse — 1844 Line 13 North 203 Warminster Legion — 9767 Highway 12 Ward 3 301 St. John's An lican Church — 3191 Penetan uishene Road 302 W.R. Best School — 2221 Old Barrie Road West 303 Shanty Bay School — 1871 Ridge Road West Ward 4 401 Grace Orthodox United Reform — 80 15/16 Sideroad 402 TrinitV Community Presbyterian —110 Line 7 South 403 TrinitV Community Presbyterian —110 Line 7 South Ward 5 501 East Oro School — 744 Line 11 North 502 Hawkestone Community Hall - 3 Allen Street 503 Shaw's Pancake House — 493 Line 14 South Respectfully submitted: Marie Brissette Committee Coordinator SMT Comments: C.A.O. Approval / Comments: Corporate Services — Clerk's Office July 14, 2010 Report No. CS2010 -20 Page 8 of 8 Page 41 of 345 9h) - Report No. CS 2010 -020, Doug Irwin, Director of Corporate Se... Location: Appendix "A" Getting to the voting location: 1. Voting location on an accessible /main route? Notes: 2. Name, address of building visible from street? Notes: 3. Accessible parking lot? Number of marked /accessible parking spots large enough for chair with lift? Notes: 4. Parking lot firm /level /maintained? Notes: 5. Are curb cuts provided? Sidewalks? Notes: 6. Route to entrance accessible /in good repair? Notes: 7. Can the voting location be easily identified? Notes: 8. Ramp provided /in good repair /hand rails? Entrance accessible? Notes: 9. Door hardware accessible? Push button? Passes fist test? Width? Opens with ease? Within reach? Notes: 10. Entrance easy to see? Well lit? Notes: Getting to the ballot box: 11. Level access from entrance to voting area? Door mats creating hazard? Non -slip floors? Notes: 12. Voting location well lit? Notes: 13. Rest areas /seats available? Notes: 14. Corridors wide enough for scooter /wheelchair? Notes: 15. Accessible washrooms? Notes: Page 42 of 345 9h) - Report No. CS 2010 -020, Doug Irwin, Director of Corporate Se... Page 43 of 345 Township of Oro - Medonte Ward 1 A31 Ward 2 201 2 C5� 101 � s f �A Ward 5 103 �.��a 202 t` 102 0 -, A AS 501 503 301 0� 4 `� �• � (A2 -� r � 502 Ward Ward 3 302 <T P Legend and 4 Ward 1 303 Ward 2 N Ward 3 W E Ward 4 Ward 5 S Advance Voting Days 10:00 am - 8:00 pm Thursday, October 14,2010 Friday, October 15, 2010 Saturday, October 16,2010 abP ID Votlnp Plaa• 911 Add.. I IWAPIDI Voting Pismo 1 911 Addroo Map IDI Voting Places 1 911 Add.. At Jarrett Community Hall 937 Horseshoe Valley Rd E I A3 I Vasey United Church 4967 V—y Rcatl I A5 I Horseshoe Valley Resort 1101 Horseshoe Valley Rd W A2 Edgar Community Hall 1167 Old Barrie Road West A4 Rugby Hall 1911 Old Barrie Rtl E AB Municipal O(6ce 1- Line 7 6o Page 43 of 345 9h) - Report No. CS 2010 -020, Doug Irwin, Director of Corporate Se... Township of Oro - Medonte Ward 1 101 201 P °aa ot`o Cql a r Jspe9 Shoe 10 10 ��.. 301 a Legend Ward 1 Ward 2 Ward 3 Ward 4 Ward 5 Ward 3 Ward 2 �-v Y 20 : N rd 4 N W + E S Voting Places - Monday, October 25, 2010 10:00 am - 8:00 pm Ward 1 Votln g Place 911 Address 101 Moonstone School 290 Moonstone Rd. East 1 02 Hi hlands Golf Club House 85 Highland Drive 103 Horseshoe Valley Dental 213 Horseshoe Valley Road East Ward 2 Voting Place 911 Address 201 Eady Community Hall 73 Eady Station Road 202 1 Big Cedar Clubhouse 1844 Line 13 North 203 lWarminster Legion 9767 Highway 12 Ward 3 Voting Place 911 Address 301 St. John's Anglican Church 3191 Penetanguishene Road 302 W.R. Best School 2221 Old Barrie Road West 303 1 Shanty Bay School 1871 Ridge Road West Ward 4 Voting Place T 911 Addre ss 401 Grace Orthodox United Reform 80 15/16 Sideroad East 402 Trinity Community Presbyterian 110 Line 7 South 403 Trinity Community Presbyterian 110 Line 7 South Ward 5 Votln Place 911 Address 501 East Oro School 744 Line 11 North 502 Hawkestone Community Hall 3 Allen Street 503 IShavVs Pancake House 493 Line 14 South Page 44 of 345 9i) - Report No. DS 2010 -030, Andria Leigh, Director of Developmen... T REPORT (WGz&4&"t� Proud Heritage, Exciting Future Report No. DS2010 -030 To: Committee of the Whole Prepared By: Andria Leigh Meeting Date: July 14, 2010 Subject: Planning Status Report - June 2010 Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action E For Information Only It is recommended that: 1. Report DS 2010 -030 be received for information purposes. BAC KG ROUND /ANALYSIS: The purpose of this report is to provide Council with an update on the current status of all applications that are active within the Planning Division. This includes all development (Official Plan and Zoning By -law Amendment) applications, all draft plan of subdivision applications, and all site plan applications. With the revised format for site plans to be reviewed through staff and not a committee, these have been incorporated into the status report to ensure Council and the public have an overview of all applications. Attachment #1 contains a chart which provides the details on each application being processed within the Planning Division and Attachment #2 provides a location map that identifies the location of each of the applications currently being processed by the Planning Division. FINANCIAL. N/A POLICIES /LEGISLATION: Planning Act DEVELOPMENT SERVICES Report No. DS2010 -030 fly 14, 2010 Page 1 of 9 Page 45 of 345 9i) - Report No. DS 2010 -030, Andria Leigh, Director of Developmen... CONSULTATIONS: Planning Division Staff ATTACHMENTS: Attachment #1 -- Status of Development Applications Chart Attachment #2 — Location Map for Development Applications CONCLUSION: This report provides an update for Council and staff in regards to the current status of all planning division applications before Council. This report with the attachments once received by Council will be posted on the Township's website to provide the public with an up to date status of all applications. Respectfully submitted: Andria Leigh, MCIP, RPP Director of Development Services SMT Approval / Comments: I C.A.O. Approval / Comments: DEVELOPMENT SERVICES July 14, 2010 Report No. DS2010 -030 Page 2 of 9 Page 46 of 345 9i) - Report No. DS 2010 -030, Andria Leigh, Director of Developmen... Attachment #1 — Status of Planning Applications Chart D1 Official Plan OPA Application Site Plan Application (2009 - Ucci, D09 P115 /01 Amendment for Adult approved by Ontario SPA -10) has been circulated. Part of Lot 27, Conc. 5 Lifestyle Community Municipal Board for Applicant currently addressing (Oro) 40 units and golf comments from Ministry. No course. Site Plan Application (2009- action until additional information SPA -10) submitted. received from applicant. D2 Re- zoning from Revised Zoning Applicant to advise OMB Thatcher, P138/02 Agricultural/Rural Amendment regarding withdrawal of Zoning Part of Lot 15, Conc. 9 Exception to approved by Council. By -law Amendment appeal. (Medonte) Residential One Draft Plan approved Holding Zone by Council in Oct. 17 residential lots 2009. D3 Official Plan & Zoning Application held in Application to be processed 1204600 Ontario Ltd, P- Amendments and abeyance pending subsequent to County decision 146/03 & S -1/03, Lots 18- Plan of Subdivision to consideration of regarding Craighurst Secondary 36, Plan 91, Part of Lot permit 183 residential Craighurst Secondary Plan. Craighurst Secondary Plan 41 & 42, Conc. i lot subdivision Plan (OPA # 27) approved by Council in May (Medonte) 2009 (OPA No.27). Forward to County of Simcoe for consideration. D4 Official Plan Application circulation None at this time Blueberry Beach (Robert Amendment to complete, comments Lean), 2004- OPA -01, expand Shoreline provided to applicant 2004 - ZBA -05 designation to permit for revisions to East Part of Lot 20, Conc. creation of residential application 1 (Orillia) lots, re- zoning to Shoreline Residential zone 05 Site Specific Approved by Awaiting new OMB hearing date Ian & Lori Webb, D 09 designation to permit Township; awaiting to be confirmed. (05) 2005- OPA -02 severance of County approval. Conc. 11, N Pt Lot 3 veterinary clinic County OPA (Medonte), 3808 Line 11 approved; awaiting North MMAH approval. D6 Rezoning from A/RU Circulation completed None at this time. Kellwat Ltd & Fred Grant to R1* Zone, and to department heads Square Ltd. D 12 (06), D Plan of Subdivision and agencies. 14 (06), 2006 - SUB -011 for 97 lot residential Applicant considering 2006 - ZBA -01, Conc. 4, subdivision alternate designs and South Part Lot 4 (Oro) pending servicing Township of Oro- General Zoning By- Statutory Public Final mapping revisions ongoing. Medonte, 2006 - ZBA -08, law Review update Meeting Held June Mapping to be completed by end Zoning By -law Review 2006. Draft mapping of the year. completed, site visits with owners complete DEVELOPMENT SERVICES July 14, 2010 Report No. DS2010 -030 Page 3 of 9 Page 47 of 345 9i) - Report No. DS 2010 -030, Andria Leigh, Director of Developmen... D7 Rezoning and plan of Public meeting None at this time. Stonehedge Holdings, subdivision for the completed. 2007- OPA -01, 2007 -ZBA- creation of 7 rural Comments received. 03, Part of Lot 21, Con 14 residential lots Applicant working (Oro) with LSRCA and Twp regarding options. D8 ZBA from Application circulated Await additional information from Lake Simcoe Aeropark Agricultural /Rural to agencies for applicant prior to preparing staff Inc. zone to Economic comment. LSRCA report for Council's 2008- ZBA -14 East side of Development zone comments require consideration. Line 7 and North of for 77 lot industrial additional technical Highway 11, West Part of park information from Lot 18 & 19, Con. 8 (Oro) applicant's consultant. D9 ZBA to reduce 2009 -078 Zoning Amended zoning by -law Hillway Equipment Ltd. setback from the Amendment for amendment for Concession 12 2009 - ZBA -02 Part of Lots property line to the Concession 13 lands lands to be considered by 8 & 9, Concession 12, limit of aggregate approved June 3, Council July 14, 2010 Part of Lot 9, Con. 13 extraction. 2009, DS2010 -007 (Oro) and By -law 2010 -022 for Concession 12 lands received at Jan. 27, 2010 Council D10 ZBA —to rezone for Awaiting applicant to None at this time APT Operational Shoreline Residential obtain support from Management, 2009 - ZBA - Exception, also LSRCA, conformity to 05, Part of Lot 1 & 2, subject to Consent LSPP Concession 2,2981 and application 3003 Ride Road West D11 OPA and ZBA to OP and Zoning Applicant to submit additional Township of Oro - Medonte consider the Amendments information to County and (Try Recycling) additional permission adopted on August await County decision. 2009 - ZBA -07 & 2009- for a Recycling 21, 2009. ZNL OPA -01, Part of the West Establishment appealed. County Half of Lot 11, permitting the storage awaiting additional Concession 8, Township and processing of technical information of Oro - Medonte (formerly recyclable materials to prepare staff Oro), 1525 Line 7 North report. D12 ZBA as a condition of County conditions Awaiting County clearance, Staff Leigh, 2009 - ZBA -13, Part Consent to create a satisfied June 15, to prepare report for August 10, Lot 24 & 25, Concession lot for specialized 2010. 2010 Council meeting. 7 (Oro), 290 Ridge Road agricultural lot. West D13 OPA to re- designate Awaiting applicant to None at this time Schumacher, 2009 -OPA- from Rural to obtain support from 02 & 2009 - ZBA -10, Part Shoreline, ZBA- to LSRCA, conformity to of Lot 25, Concession 8, rezone from LSPP Rail Trail Drive Agricultural/Rural to Shoreline Residential for 10 residential lots DEVELOPMENT SERVICES July 14, 2010 Report No. DS2010 -030 Page 4 of 9 Page 48 of 345 9i) - Report No. DS 2010 -030, Andria Leigh, Director of Developmen... D14 M OPA to re- designate Application ON= Await further information from Rumball Excavating, from Agricultural to circulated, agency applicant regarding agency 2009- OPA -03, Part of Lot Industrial to permit comments received. comments. 21 & 22, Concession 5 Industrial subdivision D15 OPA — from Rural to Public Meeting held Staff report to be presented to Van Amelsvoort, 2010- Rural Exception to May 12, 2010 Council July 14, 2010 OPA -01, West Half of Lot permit new 2, Concession 8, Line 7 residential lot North creation D16 ZBA- to rezone from Public Meeting held Applicant to satisfy NVCA Tsang, 2010 - ZBA -04. Agricultural Rural June 23, 2010 requirements for EIS & Natural Part of lot 2, Concession Exception 90 to Hazard Assessment. NVCA, 4,1161 Line 15 North Shoreline Residential County, and Twp staff to conduct site visit with applicant's consultant. Twp staff to await submission of required technical reports. D17 Temporary Use for Staff preparing report Applicant advised intent to Moreland, 2010 - ZBA -06, Suncrash Music and by -law for July withdraw, awaiting written 2520 Bass Lake Side Festival 14, 2010 meeting, confirmation from applicant. Road East D18 Temporary Use By- Application circulated Staff report to be presented at Watt 2010 - ZBA -07, 6294 law for Garden Suite for comments July 14, 2010 Council meeting Line 9 North Part East (staff /agency). Half of Lot 22, Concession 9 (Medonte) D19 OPA and ZBA to Application received Staff assessing for Childs, 2010- OPA -02 & permit Paintball June 9, 2010 completeness of application 2010-ZBA-05,3193 Line Operation 7 North, (Oro) D20 ZBA for site specific Application received, Public Meeting to be scheduled 2187459 Ontario Ltd., exemption to permit preparing for for August 10, 2010 Council 2010-ZBA-03,74 School auction sales circulation. meeting. House Road (Oro) DEVELOPMENT SERVICES July 14, 2010 Report No. DS2010 -030 Page 5 of 9 Page 49 of 345 9i) - Report No. DS 2010 -030, Andria Leigh, Director of Developmen... S1 OM -T -93003 (Part Report DS 2010 -004 adopted by Council on January 27, 2010 P13/87 Lot 1, Concession 14 granting one year extension for draft plan approval. Applicant J. Johnston Construction (Oro) work on revised engineering drawings to satisfy Township, Ltd. 30 residential lots NVCA, and County. S7 Part of Lot 11, Subdivision registered December 2009. Developer CL P21/88 Country Lane Concession 2 (Oro) working towards substantial completion requirements. Estates 43 -OM -91050 21 residential lots S3 Part of Lot 1 and 2, Report DS 2009 -009 granted a two year extension for draft plan P4/90 Cone. 7 (Oro) approval until Feb. 11, 2011. Second engineering submission Capobianco (Forest 83 residential lots drawing review comments provided to applicant. Meeting with Heights) 43 -OM -93022 Part of Lots 2 and 3, applicants engineer in June 2010 to discuss required revisions. S4 Part of Lot 10, Cone. Subdivision registered March 2010. Substantial Completion P1/91 Houben 43 -OM- 10 (Oro) certificate issued by Council on May 17, 2010 (By -law 2010- 94003 26 residential lots 090). S5 Part of Lot 1, Cone. 4 Report DS 2009 -009 granted three year extension for draft plan P5/94 Horseshoe Timber (Medonte) approval until Feb. 11, 2012. Ridge 250 residential lots S6 Part of Lot 5, Cone. Report DS 2010 -004 adopted by Council on January 27, 2010 P77/98 638230 Ont. Ltd. 13 (Medonte) granting one year extension for draft plan approval. Applicant (Warminster 55 residential lots discussing redline revisions with Township and NVCA. Acres/Keyzer) 43 -OM- 90082 7 Part of Lot 5, Cone. Subdivision registered December 2009. Substantial completion Homire 43 -OM -90046 14 (Medonte) certificate issued Feb. 4, 2010 (By -law 2010 -048) 28 residential lots S8 Part of Lots 2 and 3, Final Phase 1 Subdivision agreement circulated for agency P13/89 Buffalo Springs Concession 9 (Oro) review. Engineering drawings approved by Township Engineer. 43 -OM -91031 230 residential lots Actively working toward Phase 1 registration. Phase 2 engineering drawings submitted for review. S9 Part of Lot 2 and 3, Subdivision Agreements executed by Council. Solicitor P52/89 Diamond Valley Cone. 7 (Oro) 1 currently preparing necessary documents for registration of Estates 43 -OM -93019 137 residential lots subdivision and agreement. S10 Part of Lots 3 and 4, Phase 1 registered and constructed. Redline Revision P100 /00 Horseshoe Cone. 4 (Oro) submitted for Phase 2 lands, awaiting submission from Resort/Laurelview 480 residential lots applicant to proceed, Subdivision 43 -OM -2001 S11 Plan of Subdivision Draft Plan Approved on October 8, 2008. Applicant to proceed Whispering Creek for 21 lot residential with clearing Draft Plan Conditions. (Drury), 2006 - SUB -02, subdivision. Cone. 5, West Part Lot 11 (Oro) DEVELOPMENT SERVICES July 14, 2010 Report No. DS2010 -030 Page 6 of 9 Page 50 of 345 9i) - Report No. DS 2010 -030, Andria Leigh, Director of Developmen... S12 Plan of Subdivision Public Meeting held March 2, 2009. Draft Plan approved C. Andersen 2008 -SUB- for 22 residential lots December 2009. Applicant to proceed with clearing of Draft 01 & 2008 - ZBA -13, Public Meeting held Plan Conditions. Part of Lot 5, Con 14 March 2, 2009. (Medonte), East side of Hw12, south of Warminster Sideroad, SP2 Proposed residential Await LSRCA comments /approval of site plan prior to preparing S13 Plan of subdivision Public meeting completed. Comments received. Applicant Stonehedge Holdings, for the creation of 7 working with LSRCA and Twp regarding LSPP conformity. Part of Lot 21, Con 14 rural residential lots (Oro) Proposed addition to Application circulated. Staff report being presented to Council Jaxx Trust, 2008 - SPA -05 boathouse on private July 14, 2010. S14 Subdivision Application circulated to agencies for comment. LSRCA Lake Simcoe Aeropark application to permit comments require additional technical information from Inc. development of applicant's consultant regarding LSPP conformity. Revisions to 2008- SUB -02 East side of industrial park (77 draft plan drawing related to Phase 1 required to be submitted Line 7 and North of lots).Public Meeting to Township. Highway 11, West Part of held November 25, Lot 18 & 19, Con. 8 Oro 2009 S15 Subdivision for 17 Draft Plan Approved on October 8, 2008. Applicant to proceed Thatcher, 2004- SUB -02, residential lots. with clearing Draft Plan Conditions. Part of Lot 15, Concession 9 S16 Plan of Subdivision to Application on hold pending consideration of Craighurst 1204600 Ontario Ltd, S- permit 183 residential Secondary Plan (OPA # 27), 1/03, Lots 18 -36, Plan 91, lot subdivision, Part of Lot 41 & 42, Conc. associated with OPA 1 (Medonte) and ZBA applications SP1 M Commercial re- No Report DS2010 -034 and Site MPIan Agreement (By -law 2010 1698165 Ont. Inc. development for 2400 120) approved by Council June 23, 2010. Site Plan agreement (Ossom Enterprises Inc.) sq.ft. building, drive being registered on title. 2008 - ZBA -06, 2008 -OPA- thru, and gas bar 01, 2976 Highway 11, Part Lot 20, Con. 7 (Oro) SP2 Proposed residential Await LSRCA comments /approval of site plan prior to preparing Gawn, 2010 - SPA -01, Lot lot development, site staff report for Council's consideration 1, Warbler Way (Moon plan required through Point ) OMB approval Spa Proposed addition to Application circulated. Staff report being presented to Council Jaxx Trust, 2008 - SPA -05 boathouse on private July 14, 2010. (revision), 37 Brambel road Road DEVELOPMENT SERVICES July 14, 2010 Report No. OS2010 -030 Page 7 of 9 Page 51 of 345 9i) - Report No. DS 2010 -030, Andria Leigh, Director of Developmen... SP4 Construction of Circulated to County for comments, further review of comments Pfrimmer, 2010 - SPA -04, accessory building to be completed before report and agreement presented to 2034 Ridge Road West, (shelter) for vehicles Council. Pt Lot35, Plan 628, Pt Lot 14, Plan 104 SP6 Site Plan associated Circulated for comments, await processing of zoning by -law 2187459 Ontario Ltd., with auction sales for amendment prior to further review of site plan. 2010-SPA-06,74 School marine sales House Road, SP6 SPA required as Applications circulated for comments. Staff report and 1198677 Ontario Ltd., condition of consent agreements to be prepared for July 14, 2010 Council meeting. 2010 -SPA -7 to SPA -10, (Obradovich) related Consent Lots 1 -4, Part of to slope and tree Lot 1, Concession 4 retention SP7 SPA required as Awaiting LSRCA comments regarding requirement for Moon Point Corporation ' condition of OMB sediment/erosion control, and lot grading submissions. Staff to 2010 -SPA -11 & SPA -12, decision — tree prepare report and agreements once LSRCA comments Lots 11 & 12 Warbler retention satisfied. Way SP8 Dwelling Application circulated for comments. Applicant to revise site Scali, 2010 - SPA -13, Lot plan based on circulation comments prior to further 10 Warbler Way Moon consideration by Township. Point SP9 SPA for proposed Application circulated for comments. Staff report and Boehlau, 2010 - SPA -14, dwelling and agreement to be prepared for Council consideration on July 14, 2251 Ridge Road West accessory building on 2010. property accessed by right of way SP10 SPA for proposed Application being circulated for comments. Staff report and 2008628 Ontario Ltd. model home agreement to be prepared once comments received for August 2010 - SPA -16, Lot 2 10, 2010 Council meeting. Diamond Valley Drive DEVELOPMENT SERVICES July 14, 2010 Report No. DS2010 -030 Page 8 of 9 Page 52 of 345 9i) - Report No. DS 2010 -030, Andria Leigh, Director of Developmen... Attachment #2 - Location Map for Development Applications Current Development h Applications /f Township of Oro - Medonte Legend ti „ •• ! settlement Areas Current Development Applications 4 lake I ,r. Stmcoe 0 25 5 iiiiiiiiiiiiiiiiiiiiiiilun July 14.2010 DEVELOPMENT SERVICES July 14, 2010 Report No. DS2010 -030 Page 9 019 Page 53 of 345 9j) - Report No. DS 2010 -031, Andria Leigh, Director of Developmen... 7ou�nship o_ f REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: DS 2010 -031 Council Steven Farquharson Intermediate Planner Meeting Date: Subject: Motion # July 14, 2010 John Johnson (Turtle River Subdivision), proposed Street Naming, Part of Lot 1, Roll #: R.M.S. File #: Concession 14 (Oro) RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. That report No. DS 2010 -031 be received and adopted. BACKGROUND: The lands affected are located at the southwest corner of Horseshoe Valley Road and Highway No. 12 being Part of Lot 1, Concession 14 (Oro), Township of Oro - Medonte. The applicant is proposing to change the existing name of Uno Drive to Breanna Boulevard. The proposed name of Breanna was circulated to the surrounding municipalities and internal departments, who indicated that they had no concerns or conflicts and therefore the proposed name of Breanna Boulvard has been submitted for consideration. ANALYSIS: In considering proposed street names, the Township of Oro - Medonte has the following Street Naming Policy in place: 1. When naming or changing street names in the Township, consideration be given to one of the following: a. A historic name which once identified the location; b. The surnames of local pioneer families in the immediate vicinity; c. Any prominent geographic, natural or practical feature which makes the location unique or identifiable; d. The names of local servicemen who made the ultimate sacrifice; e. The names of prominent former residents who contributed to the betterment of the Township through their community involvement, athletic or business achievements. 2. Where there are two or more proposed street names in a new development or plan of subdivision, at least one street name will have regard to the above criteria and the developer be encouraged to research the following resources: a) Oro- Medonte Historical Association; DEVELOPMENT SERVICES Report No. DS 2010 -031 July 14, 2010 Page 1 of 5 Page 54 of 345 9j) - Report No. DS 2010 -031, Andria Leigh, Director of Developmen... b) Simcoe County Historical Society c) Simcoe County Archives & Township records (i.e. assessment rolls, historical publications); d) Local Registry Office (former land ownerships). 3. All proposed new street names shall be circulated to internal departments for review and comment prior to Council approval. 4. The duplication of street names used in adjacent municipalities shall be minimized as not to conflict with emergency response addresses. Circulation of proposed new names will be made by the Township to the neighbouring municipalities for comment when deemed appropriate. 5. A report will be submitted to Council for the approval of the proposed names. The developer is proposing to change the existing name of Uno Drive to Breanna Boulevard as an access road into the proposed plan of subdivision. The reasoning given for the proposed name change is that the developer would like to have the street named after his granddaughter. The historical significance behind the name Breanna, is for a pioneer woman named Breanna Magnusson who lived in Simcoe County during the 1800's. However, due to this historical reference not being specified as a resident of Oro - Medonte, therefore Item #1 of the street naming policy is not satisfied. Therefore, it is recommended that the street name of "Breanna Boulevard" not be assigned to the John Johnson (Turtle River) subdivision. The developer has not offered an alternative name to be considered. FINANCIAL: N/A I POLICIES /LEGISLATION: I The Township of Oro - Medonte street naming policy CONSULTATIONS: rrounding municipalities and internal staff ATTACHMENTS: Attachment #1 — Location Map Attachment #2 — Context Mao CONCLUSION: The proposed street name does not conform with the Township's street naming policy, therefore staff recommend that the proposed name not be assigned as outlined above. DEVELOPMENT SERVICES July 14, 2010 Report No. DS 2010 -031 Page 2 of 5 Page 55 of 345 9j) - Report No. DS 2010 -031, Andria Leigh, Director of Developmen... Respectfully submitted: ..UGC" e Steven har n Intermediate Planner SMT Approval / Comments: DEVELOPMENT SERVICES Report No. DS 2010 -031 Reviewed by: Glenn White, MCIP, RPP Manager, Planning Services C.A.O. Approval /Comments: aly 14, 2010 Page 3 of 5 Page 56 of 345 9j) - Report No. DS 2010 -031, Andria Leigh, Director of Developmen... ATTACHMENT #1 Location Map w Z z tz '0 1 t PRICE DRIVE pj LAKI =VIEW DRIVE �! a ci Hf)RSES}{ .OE VALLEY ROAD rn 'D V111111 11 t RO RO QRSER'DRVE W a. tU kk SUBJECT LANDS 0 60 120 240 360 48n Meters DEVELOPMENT SERVICES July 14, 2010 Report No. DS 2010 -031 Page 4 of 5 Page 57 of 345 9j) - Report No. DS 2010 -031, Andria Leigh, Director of Developmen... ATTACHMENT #2 Context Map 3a sit a t ea �` �A � aY' , �.516r It IF ..cwo d�sumo+:w raw�'v aM.?iw ao.:+a i ( t I ! _ _1; aalaurltp Evil.l �I13 ( ".Y�.I 16 4 Am —n 11�" i t 1 . II 11�i �C DEVELOPMENT SERVICES July 14, 2010 Report No. DS 2010 -031 Page 5 of 5 Page 58 of 345 9k) - Report No. DS 2010 -032, Andria Leigh, Director of Developmen... REPORT Proud Heritage, Exciting Future Report No. To: Council Prepared By: DS 2010 -032 Steven Farquharson, Intermediate Planner Meeting Date: Subject: Site Plan Agreement Motion # July 14, 2010 and Removal of Hold 2010 - SPA -07 to 2010 - SPA -10 (1198677 Ontario Limited) Part of Lot 1, Concession 4 & Roll #: 4346 -010- 009 -68960 R.M.S. File #: 5 and Part of the Original Road D11 40571 Allowance Between Concessions 4 & 5(As Closed by by -law 1169) Former Township of Oro RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. THAT Report No. DS 2010 -032 be received and adopted. 2. THAT the Township of Oro - Medonte enters into a Site Plan Agreement with 1198677 Ontario Limited to remove the holding provision. 3. THAT the Clerk prepares a By -law for Council's consideration to enter into a Site Plan Agreement with 1198677 Ontario Limited. 4. THAT the Clerk prepare a By -law for Council's consideration to remove the Holding Symbol from lands described as Part of PCL 1 -21 SEC 51- ORO -4; Pt LT 1 CON 4 ORO PT LT 1 CON 5 ORO; PT RDAL BTN CON 4 AND CON 5 ORO CLOSED BY RO659014; BEING PART 2,3,4,5, PLAN 51 R37085; ORO- MEDONTE, Being all of PIN 74053 -0246 (LT). 5. AND THAT the owner be notified of Council's decision. BACKGROUND: The applicant is proposing to have a site plan agreement registered on title in order to establish building envelopes for the construction of new dwellings in the future. The zoning now in effect for the subject lands is Residential One Exception 187 Hold (R1 *187H) Zone. As such, the owner must enter into a Site Plan Agreement prior to the removal of the Holding Symbol. ANALYSIS: The subject lands are designated "Horseshoe Valley- Low Density Residential" by Official Plan Amendment 28. OPA 28 was approved in order to facilitate the creation of 4 residential lots. The subject lands are located on the west side of Line 4 N, south of Horseshoe Valley Road, being Parts 2,3,4 & 5 on Plan 51 R- 37085. DEVELOPMENT SERVICES Meeting Date July 14, 2010 Report No. DS 2010 -032 Page 1 of 8 Page 59 of 345 9k) - Report No. DS 2010 -032, Andria Leigh, Director of Developmen... The subject lands are zoned Residential One Exception 187 Hold (Ri *187(H)). As part of the Zoning By -law Amendment application the property was subject to the placement of a holding provision, which will maximize the tree retention on the lands. Each of the lots will have tree retention of 50% within the viable building envelope as identified on the site plans attached to this report. The Zoning Exception 187 also identified the lot sizes as well as allowing a 5 metre setback from the 3:1 slope. The Site Plan Agreement contains wording where the owner acknowledges that the lot will be subject to the 50% tree retention within the established building envelope, which includes the location of the dwelling, amenity space, septic location and driveway location. At this current time, the applicant is not proposing a dwelling location, but would like to establish a general area in which a dwelling could be located on each of the lots. With the execution of the Site Plan Agreement, the Holding (H) provision of the Zoning By -law can be removed. When the owner wishes to construct a dwelling on the subject lands, a revision to the Site Plan Agreement will be required in order to ensure that the 50% tree retention is maintained and that the dwelling is no closer than 5 metres to the 3:1 slope. The applicant has also provided on the site plan drawings the proposed location for the water connection and driveway for each lot, which was requested by the Engineering and Environmental Services. FINANCIAL: POLICIES /LEGISLATION: Township of Oro - Medonte Official Plan and Zoning By -law 97 -95 The Planning Act, Section 36 and 41 CONSULTATIONS: During the Site Plan circulation no concerns were raised by Township staff. ATTACHMENTS: Schedule 1: Location Map Schedule 2: Lot 1 Schedule 3: Lot 2 Schedule 4: Lot 3 Schedule 5: Lot 4 Schedule 6: Site Plan Agreement CONCLUSION: The purpose of this application is to register a site plan agreement for the four lots to establish a building envelope with a minimum 50% tree retention at the time of construction of a single detached dwelling on each of the four lots. It is recommended that Site Plan Applications 2010 - SPA-07 to 2010 - SPA -10 and the Removal of the Holding Provision applying to the subject lands be approved. DEVELOPMENT SERVICES Meeting Date July 14, 2010 Report No. DS 2010 -032 Page 2 of 8 Page 60 of 345 9k) - Report No. DS 2010 -032, Andria Leigh, Director of Developmen... Respectfully submitted: r Steven r arson, B.URPL Interme ' e Planner SMT Approval / Comments: --4 Reviewed by: Glenn White, MCIP, RPP Manager of Planning Services C.A.O. Approval / Comments: DEVELOPMENT SERVICES Meeting Date July 14, 2010 Report No. DS 2010 -032 Page 3 of 8 Page 61 of 345 9k) - Report No. DS 2010 -032, Andria Leigh, Director of Developmen... SCHEDULE 1: LOCATION MAP 2010 - SPA -07 to 2010- SPA -10 (1198677 Ontario Limited) HORSESHOE 0 45 90 ISO 270 360 Meters DEVELOPMENT SERVICES Meeting Date July 14, 2010 Report No. DS 2010 -032 Page 4 of 8 Page 62 of 345 9k) - Report No. DS 2010 -032, Andria Leigh, Director of Developmen... Schedule 2: Lot 1 DEVELOPMENT SERVICES Meeting Date July 14, 2010 Report No. DS 2010 -032 Page 5 of 8 Page 63 of 345 - - CP c i c• s ° III c � ; i . ; _� � ! DEVELOPMENT SERVICES Meeting Date July 14, 2010 Report No. DS 2010 -032 Page 5 of 8 Page 63 of 345 9k) - Report No. DS 2010 -032, Andria Leigh, Director of Developmen... Schedule 3: Lot 2 DEVELOPMENT SERVICES Meeting Date July 14, 2010 Report No. DS 2010 -032 Page 6 of 8 Page 64 of 345 _ � � �. �r _ •� ",ems,,.: � " /�i %"` � tlorlr� 11 L. mEll _�_ — -- Ef� zz i p A. f'. {` G I.e � � � i DEVELOPMENT SERVICES Meeting Date July 14, 2010 Report No. DS 2010 -032 Page 6 of 8 Page 64 of 345 9k) - Report No. DS 2010 -032, Andria Leigh, Director of Developmen... Schedule 4: Lot 3 DEVELOPMENT SERVICES Meeting Date July 14, 2010 Report No. DS 2010 -032 Page 7 of 8 Page 65 of 345 qa i \ _ ...'.,' ��Y3"', -�� \`�` •^.:,._.a.- ✓' J � _--y � - "- "^-- „- ,..m.µ1 !:” � +— ''�- .— �".".� --Tee- "•""_ �~�� � � r,r.�+^ ;.�.. -� ..'.... �� /, j f .. e ��..:� °y . °' ° •'� Nom^^ "' °°'� t 4 `sti. RI x y + 6 yam+ DEVELOPMENT SERVICES Meeting Date July 14, 2010 Report No. DS 2010 -032 Page 7 of 8 Page 65 of 345 9k) - Report No. DS 2010 -032, Andria Leigh, Director of Developmen... .. _ ........ ... ... . .. Schedule 5: Lot 4 DEVELOPMENT SERVICES Meeting Date July 14, 2010 Report No. DS 2010 -032 Page 8 of 8 Page 66 of 345 91) - Report No. DS 2010 -035, Andria Leigh, Director of Developmen... REPORT Towrashh )f Proud' Heritage, Exciting Future Report No. DS 2010 -035 To: Council Prepared By: Steven Farquharson, Intermediate Planner Meeting Date: Subject: Site Plan Agreement Motion # July 14, 2010 and Removal of Hold 2008 - SPA -05 (Jaxx Trust) Roll #: R.M.S. File #: D11 38237 4346- 010 - 008 -091 Lot 5, Plan 819, Concession 4, Being all of PIN 58556 -0132 (LT), 37 Brambel Road I RECOMMENDATION(S): Requires Actions For information Onlyn It is recommended: 1. THAT Report No. DS 2010 -035 be received and adopted. 2. THAT the Township of Oro - Medonte enters into a Site Plan Agreement with Jaxx Trust to permit an additional boat slip to the existing boathouse located at 37 Brambel Road. 3. THAT the Clerk prepares a By -law for Council's consideration to enter into a Site Plan Agreement with Jaxx Trust. 5. AND THAT the owner be notified of Council's decision. BACKGROUND: The applicant is proposing to revise their original Site Plan Agreement to add an additional boat slip onto the existing boathouse. The property is zoned Residential Limited Service Hold (RLS(H)) Zone. As such, the owner must revise their existing Site Plan Agreement prior to the removal of the Holding Symbol and issuance of a Building Permit. FANA The subject lands are zoned Residential Limited Service Holding (RLS(H)) Zone. Since Brambel Road is not an assumed public road and the proposed dwelling would front onto a road which does not meet municipal standards; therefore, the Holding provision was applied to the subject lands. The Site Plan agreement contains wording where the owner acknowledges that the lot does not front on a public road and that the Township does not or is not required to maintain or snowplow the said road. The Township will not take over or assume the private road unless it has been built according to the Township standards. With the execution of the site plan agreement, the Holding (H) provision of the Zoning By -law was lifted by By -law 2009- 049, which was completed in order to construct a dwelling on the propoerty. DEVELOPMENT SERVICES Meeting Date July 14, 2010 Report No. DS 2010 -035 Page 1 of 4 Page 67 of 345 91) - Report No. DS 2010 -035, Andria Leigh, Director of Developmen... Permitted uses in the Residential Limited Service (RLS) Zone include single detached dwellings and accessory buildings such as a boathouse. As such, the applicant's proposal to add to the existing boathouse would constitute permitted uses. The subject property consists of approximately 0.21 hectares of lot area with approximately 33 metres of frontage on Brambel Road and 33.5 metres of shoreline along Lake Simcoe. The proposed width of the boathouse with the additional boat slip is 10 metres, which would cover 29 percent of the shoreline. This is in compliance with the maximum allowable of 30 percent shoreline coverage contained in the Zoning By -law. FINANCIAL: N /A. POLICIES/LEGISLATION: Township of Oro - Medonte Official Plan Township of Oro - Medonte Zoning By -law 97 -95 The Planning Act, Section 36 and 41 CONSULTATIONS: During the Site Plan circulation no concerns were raised by Township staff or the Lake Simcoe Region Conservation Authority (LSRCA). The LSRCA have indicated that they are in a position to issue a permit, but are awaiting the Township approval of the site plan agreement and the issuance of a zoning certificate. Once these two items have been satisfied LSRCA will issue their permit. ATTACHMENTS: Schedule 1: Location Map Schedule 2: Site Plan of Boathouse Schedule 3: Site Plan Agreement CONCLUSION: The application to construct an additional boat slip onto the existing boathouse constitutes a permitted use and would comply with all requirements of the Residential Limited Service Zone. It is recommended that revised Site Plan Application 2008 - SPA -05 and the Removal of the Holding Provision applying to the subject lands be approved. Respectfully submitted: Steve uh son B.URPL Intermediate Planner R;Ge5n viewed by: � Co'C h ite, MCIP, R P P Manager of Planning Services SMT Approval / Comments: C.A.O. Approval / Comments: DEVELOPMENT SERVICES Meeting Date July 14, 2010 Report No. DS 2010 -035 Page 2 of 4 Page 68 of 345 91) - Report No. DS 2010 -035, Andria Leigh, Director of Developmen... SCHEDULE 1: LOCATION MAP 2008- SPA -05 (JAXX TRUST) 7� I i 1 G LAKE SIMECE SUBJECT LANDS 0, 37,5.75 15Q 228 Soo Meters, DEVELOPMENT SERVICES Meeting Date July 14, 2010 Report No. DS 2010 -035 Page 3 of 4 Page 69 of 345 91) - Report No. DS 2010 -035, Andria Leigh, Director of Developmen... SCHEDULE 2: SITE PLAN OF BOATHOUSE LUUt$ -J t'H -Ub iwsa�ta+miiFOCSi�wue6ws�- - - FW PAVl1H 70n675097Ai'R:6LftD 5�ee � �roc:l+� rui vca,ro.asfl QI OK FLY R.F@R!f)91N! A01@®10 516' T46 PT. FLY= @PAnWOK7XPP.T. Im X24WP.L1LWRM a IV 04.. FRONT ELEVATION (LAKE5IDE) DEVELOPMENT SERVICES Meeting Date July 14, 2010 Report No. DS 2010 -035 Page 4 of 4 Page 70 of 345 9m) - Report No. DS 2010 -036, Andria Leigh, Director of Developmen... REPORT '° h °)f Proud Herita e, Exciting Future Report No. To: Prepared By: DS2010 -036 Council Andria Leigh Meeting Date: Subject: Motion # July 14, 2010 Proposed Street Naming — Whispering Creek (Edgar) Roll #: R.M.S. File #: Draft Plan of Subdivision D12 26472 RECOMMENDATION(S): Requires Action X❑ For Information Only It is recommended: 1. That Report No. DS 2010 -036 be received and adopted. 2. That street name "Best Court" be assigned to the Whispering Creek subdivision, West Part of Lot 11, Concession 5 (Oro), Township of Oro- Medonte. 3. That the Clerk bring forward the appropriate by -law for Council's consideration. BACKGROUND: The subject lands are located south of Old Barrie Road and east of Line 4 North as noted on the attached maps. Council approved the draft plan of subdivision on June 23, 2008. The developer has been working toward the fulfilling the provisions for the street naming policy. The plan depicts 15 residential lots, an open space block, a stormwater pond, and an environmental protection block adjacent to the Edgar Community Hall on an 8 hectare (19.7 acres). This is the developer's second proposed street name for the subdivision; the original proposed name, Raymond Court, had conflicts with surrounding municipalities or with internal departments and therefore the proposed name of Best Court has been submitted for consideration. ANALYSIS: In considering proposed street names, the Township of Oro - Medonte has the following Street Naming Policy in place: 1. When naming or changing street names in the Township, consideration be given to one of the following: a. A historic name which once identified the location; b. The surnames of local pioneer families in the immediate vicinity; c. Any prominent geographic, natural or practical feature which makes the location unique or identifiable; d. The names of local servicemen who made the ultimate sacrifice; DEVELOPMENT SERVICES July 14, 2010 Report No. DS2010 -036 Page 1 of 5 Page 71 of 345 9m) - Report No. DS 2010 -036, Andria Leigh, Director of Developmen... e. The names of prominent former residents who contributed to the betterment of the Township through their community involvement, athletic or business achievements. 2. Where there are two or more proposed street names in a new development or plan of subdivision, at least one street name will have regard to the above criteria and the developer be encouraged to research the following resources: a) Oro - Medonte Historical Association; b) Simcoe County Historical Society c) Simcoe County Archives & Township records (i.e. assessment rolls, historical publications); d) Local Registry Office (former land ownerships). 3. All proposed new street names shall be circulated to internal departments for review and comment prior to Council approval. 4. The duplication of street names used in adjacent municipalities shall be minimized as not to conflict with emergency response addresses. Circulation of proposed new names will be made by the Township to the neighbouring municipalities for comment when deemed appropriate. 5. A report will be submitted to Council for the approval of the proposed names. The draft plan provides for one main access road into the proposed plan of subdivision. Originally, the developer submitted a proposed street name of Raymond Court; however both the Cities of Barrie and Orillia identified conflicts with the proposed name; as a result, the developer is now proposing the name Best Court. This proposed street name was circulated to both the internal departments and surrounding municipalities with no conflicts being identified. The proposed street name of "Best Court' would meet the Township's street naming policy as William R. Best resided in the Edgar area and the W.R. Best Memorial school was named in his honour. It is therefore recommended that the street name "Best Court' be assigned to the Whispering Creek subdivision. If approved, this street name will fulfill one of the developer's draft plan conditions. FINANCIAL. N/A X61 1111101L **�CrTE -'i�_� C�7 Township of Oro - Medonte street naming policy CONSULTATIONS: Surrounding municipalities and ATTACHMENTS: Attachment #1 — Location Map Attachment #2 — Draft Plan Map DEVELOPMENT SERVICES July 14, 2010 Report No. DS2010 -036 Page 2 of 5 Page 72 of 345 9m) - Report No. DS 2010 -036, Andria Leigh, Director of Developmen... CONCLUSION: The proposed street name complies with the Township's street naming policy, the Township did not receive any potential conflicts with the proposed name, and therefore staff recommends that the proposed street name be assigned as outlined above. Respectfully submitted: Andria Leigh, MCIP, RPP Director of Development Services SMT Approval / Comments: C.A.O. Approval / Comments: DEVELOPMENT SERVICES July 14, 2010 Report No. DS2010 -036 Page 3 of 5 Page 73 of 345 9m) - Report No. DS 2010 -036, Andria Leigh, Director of Developmen... Attachment #1 - Location Map DEVELOPMENT SERVICES July 14, 2010 Report No. DS2010 -036 Page 4 of 5 Page 74 of 345 Li LLL111 Ui z J Property 500 Meters t co W Z r �9tipF R R�qD OLD- BARRIEi ROAD LO W Z J Subject 0 250 DEVELOPMENT SERVICES July 14, 2010 Report No. DS2010 -036 Page 4 of 5 Page 74 of 345 gm} - Report No. DS 2010-036, Andria Leigh, Director of DevmOpmen. #!% ;. /, ( (f \ \ ©� 2 /� q q/ ( ( / ■ ■ §2 ® ®7 E/6 � a < # \ a <>< n n �\. $ . Q »` § Q / /; , ,` b bg7� ! : �� h h MR ^ ^ ° §O o : � ® m )§R� Page 75 of 345 9n) - Report No. DS 2010 -037, Andria Leigh, Director of Developmen... Township of REPORT0�/'e.��� Proud Heritage, Exciting Future Report No. DS2010 -037 To: Council Prepared By: Kim Allen Meeting Date: July 14,2010 Subject: Second Quarter Building Division Report Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. That Council receive report # DS2010 -037 for information BACKGROUND: This report is to provide for Council information on building permit activity to the end of the Second Quarter of 2010 ANALYSIS: The number of Single Family Dwelling permits and Septic permits issued to date are more than double the number of permits issued at this time last year. FINANCIAL: Permit fees are currently at 67 percent of our proposed yearly budget. If the trend in building continues we expect to meet or exceed our projected budget. POLICIES /LEGISLATION: N/A Development Services Meeting Date July 14110 Report No. DS2010 -037 Page 1 of 2 Page 76 of 345 9n) - Report No. DS 2010 -037, Andria Leigh, Director of Developmen... CONSULTATIONS: Consultation with the Treasurer to confirm current budget % balances_ ATTACHMENTS: Permit Report for the Quarter Ending June 30 2010 CONCLUSION: N/A Respectfully submitted: Kim Allen Chief Building Official SMT Approval 1 Comments: C.A.O. Approval / Comments: —1 � Development Services Meeting Date July 14110 Report No. DS2010 -037 Page 2 of 2 Page 77 of 345 9n) - Report No. DS 2010 -037, Andria Leigh, Director of Developmen... Township of Oro - Medonte 7oesday Jul 06, 2010 11:14:50 AM (kallen) r_ Page 1 of 2 Page 78 of 345 t For the Month of June 2010 =A.r YmxE Nmtyr, E.mix, #xiyR. 2010 2009 This This Period To Date Period To Date Number of Permits Issued: 45 212 76 204 Agr /Add /Reno /Demo 2 7 2 5 Cam /Ind /Pub 2 8 1 10 House Demolition 3 12 4 6 Pool 8 15 Renovation Septic 10 51 12 31 Septic Replace /Repair SFD House 6 27 3 12 SFDAdd /Reno /Dem 7 25 7 15 Signs 1 7 Small Projects 11 58 33 72 Tent 2 4 4 8 Other 1 13 1 14 Cancelled 1 7 g _ — 2010 2009 Fees Collected: This Period To Date This Period To Date Building Permit Fee $35,257.96 $158,003.66 $26,668.94 $93,533.11 Septic Deposit $7,450.00 $26,360.00 $6,400.00 $18,162.50 Totals: $42,707.96 $184,363.66 $33,068.94 $111,695.61 Construction Value of Permits Issued For: 2010 2009 Agr /Add /Reno /Demo This Period $93,000.00 $81,000.00 To Date $291,000.00 $191,000.00 Com/lnd /Pub This Period $430,000.00 $13,000.00 To Date $3,171,000.00 $755,000.00 House Demolition This Period $8,000.00 $12,500.00 To Date $47,000.00 $23,500.00 Pool This Period $124,800.00 To Date $297,800.00 Renovation This Period To Date Septic This Period $106,000.00 $102,600.00 To Date $440,000.00 $270,600.00 Septic Replace /Repair This Period To Date 7oesday Jul 06, 2010 11:14:50 AM (kallen) r_ Page 1 of 2 Page 78 of 345 9n) - Report No. DS 2010 -037, Andria Leigh, Director of Developmen... Tuesday July 06, 2010 11:14:50 AM (kallen) Page 2 of 2 Page 79 of 345 Township of Oro- Medonte I For the Month of June 2010 //� - "rNmr,k 2010 2009 This This Period To Data Period To Date SFD House This Period $2,461,040.00 $730,000.00 To Date $8,963,040.00 $3,280,000.00 SFDAdd /Reno /Dem This Period $375,000.00 $466,000.00 To Date $1,377,000.00 $1,013,500.00 Signs This Period $2,000.00 To Date $62,500.00 Small Projects This Period $38,000.00 $284,100.00 To Date $1,118,901.00 $896,551.00 Tent This Period $1,700.00 $16,000.00 To Date $36,700.00 $33,500.00 Other This Period $90,000.00 $0.00 To Date $90,900.00 $200.00 Cancelled This Period $5,000.00 To Date $318,100.00 $20,000.00 Total Value of Permits To Date: $15,535,541.00 $6,824,151.00 (Not including cancelled ,permits) Education Development Public To Date: $1,436.00 Education Development Separate To Date: _ $740.00 Simcoe County Development To Date: $4,067.00 Cancelled To Date: $5,188.85 $1,175.00 Number of Permits in process: In Total Process value Agr /Add/Reno /Demo 2 $35,000.00 Com /Ind /Pub 2 $100,000.00 Pool 1 $0.00 Septic 15 $131,000.00 SFD House 6 $880,000.00 SFDAdd /Reno /Dem 5 $451,800.00 Small Projects 9 $196,500.00 Tent 1 $0.00 Other 2 $0.00 43 $1,794,300.00 Tuesday July 06, 2010 11:14:50 AM (kallen) Page 2 of 2 Page 79 of 345 9o) - Report No. DS 2010 -039, Director of Development Services, re... REPORT ° °f% Proud Heritake, Exciting Future Report No. To: Prepared By: DS2010 -039 Council Andria Leigh Meeting Date: Subject: Motion # July 14, 2010 Craig and Andrea Watt — Temporary Use By -law (Granny Flat), Part of the East Roll #: 43 -46- 020- 005 - 15601- R.M.S. File #: 0000 Half of Lot 22, Concession 9, D14 40614 being Part 1, Plan 51 R -15471 ( Medonte), Township of Oro - Medonte, 6294 Line 9 North RECOMMENDATION(S): Requires Action XD For Information OnlyEF7 It is recommended: 1. THAT Report No. DS 2010 -039 be received and adopted. 2. THAT the Clerk bring forward the appropriate By -laws to adopt the Temporary Use By -law and permit the Garden Suite and to execute the attached agreement to permit a temporary use on lands described as Part of the East Half of Lot 22, Concession 9 being Part 1, Plan 51 R -15471 (Medonte), 6294 Line 9 North for the purposes of a garden suite for a period of 10 years. BACKGROUND: Mr. Craig Watt submitted an application to permit the establishment of a garden suite on the subject property located within Part of the East Half of Lot 22, Concession 9 being Part 1, Plan 51 R -15471 (Medonte). The subject lands are located at 6294 Line 9 North. The lands have an area of approximately 0.41 hectares (1.03 acres) and a lot frontage of approximately 63 metres (206 feet) on the west side of Line 9 North between the Vasey Road and Peter Street East. The property currently contains a single detached dwelling, detached garage and shed located in the central portion of the property. The garden suite is proposed to be north of the existing detached garage along the northerly property boundary. This is the only available location given the location of the existing septic system on the southerly side of the driveway. DEVELOPMENT SERVICES July 14, 2010 Report No. DS2010 -039 Page 1 of 6 Page 80 of 345 9o) - Report No. DS 2010 -039, Director of Development Services, re... ANALYSIS: Section 39 of the Planning Act provides Council with the ability to authorize the temporary use of lands, buildings or structures for any purpose that is otherwise prohibited by the Zoning By- law. Section 39.1 of the Planning Act permits Council to authorize the temporary use for up to ten years for a garden suite. A garden suite is defined as a "one unit detached residential structure containing bathroom and kitchen facilities that is ancillary to an existing residential structure and that is designed to be portable." Section 39.1 of the Planning Act also permits Council to enter into an agreement with the landowner to deal with issues such as: • The installation, maintenance and removal of the garden suite; • The period of occupancy of the garden suite by any of the persons named in the agreement; and, • The monetary or other form of security that Council may require for actual or potential costs to the municipality related to the garden suite. In 1997 the Township incorporated a policy that dealt specifically with garden suites in the Township of Oro - Medonte. This policy requires that: • The garden suite not be a mobile home; • The garden suite utilizes existing services on the property; • No new accesses from a public road be created for the garden suite; • The garden suite has a minimum gross floor area of 50 square metres and a maximum gross floor area of 85 square metres; • Approval for the increased usage of the septic system be obtained; • An agreement be registered on title providing for the use of the lands; • The garden suite not be transferable to another owner; and, • Appropriate securities are deposited with the Township to ensure that the agreement can be implemented. It is the intent of the landowner to meet all of the requirements of the Township, the proposed unit will be accessed from the existing driveway, connected into the existing septic system, has a floor area, excluding washrooms (as defined in the zoning by -law) of less than the 85 square metres maximum. Further, the landowner and occupant will be required to execute the attached garden suite agreement that outlines the conditions respecting the installation, and eventual removal of such dwelling unit in keeping with Township policy respecting garden suites. This agreement requires the deposit of $2,500.00 as security in the case of default of such agreement. The agreement once executed by Council is then registered on the title of the property and is applicable to the current landowners and occupants. FINANCIAL: A $2,500 security deposit is required prior to issuance of a building permit as part of the agreement of the garden suite to ensure removal of the trailer. POLICIES/LEGISLATION: Township of Oro - Medonte Official Plan Township of Oro - Medonte Comprehensive Zoning By -law 97 -95 as amended The Planning Act DEVELOPMENT SERVICES July 14, 2010 Report No. DS2010 -039 Page 2 of 6 Page 81 of 345 9o) - Report No. DS 2010 -039, Director of Development Services, re... CONSULTATIONS: Transportation & Environmental Services — No objections Building Division — No concerns Fire & Emergency Services — No concerns ATTACHMENTS: Attachment #1 — General location map Attachment #2 — Conceptual site plan Attachment #3 — Garden suite floor plan CONCLUSION: On the basis of the above, it is recommended that Council approve the application which would permit the construction of the Garden Suite on a temporary basis for a period of 10 years in accordance with the appropriate agreement being executed by the landowner, occupant, and Township. Respectfully submitted: Andria Leigh, MCIP, RPP Director, Development Services DEVELOPMENT SERVICES July 14, 2010 Report No. DS2010 -039 Page 3 of 6 Page 82 of 345 9o) - Report No. DS 2010 -039, Director of Development Services, re... Attachment #1 — General location map 2010- ZBA -07 (Watt) VASEY ROAD ® Subject Lands Z ai w z J 0 75 150 30n Meters DEVELOPMENT SERVICES July 14, 2010 Report No. DS2010 -039 Page 4 of 6 Page 83 of 345 90) - Report No. DS 2010 -039, Director of Development Services, re... Attachment #2 — Conceptual site plan 2010- ZBA -07 (Watt) w PERT p SURVEYORS REAL PROPERTY REPORT• I LOT 1 23 57R — zasaz 0) I PART 1 lNSf: Na. .0f115011 I PLAN OF PART DWINCESSON 9 OF LM 22, i I TOWNSHIP OF MEDONTE I LOT _ 23 NOW IN THE TOWNSHIP OF ORO— MEDONTE _t LOT 22 COUNTY OF 31DdWE $ 116" o . m >0. 41q, U 1 PMT i ^a I 2 - - Rxa�IN — 15471 U� I n E n U U N S euv i5e : war L] I U 4 Mr. X. 115yy957 S4 I ZO . fl 9 tl A i U 1 ma 10° k f rxz PFN e2 nrw w Z I cowuxc roN wnx swrnT �POxr 9 I wtED ,uwuRt s2, 1989. '+§ I 1 a 1c N �T W I 4 nfuunVnwxaP9camlumw U I mu wnpw me unory tiR ao xo . U I ra use m ommRlAxRS x 00D ANN A`✓0 STWMN UD. OAS. fro P m Y5Y coy. Rcpacgx[ OIYIP9:IK OR S.35x ii!ts PIAY n Rt101,E OR N PATt vRpVf ir¢ patxx.028tl65OM G' OFNMEN AM STkm W0. 0.lS NOTES: IEOENO suRvm1's cEnFCATE ;; DEARDEN AND STANTON LTD ONTARIO LAND SURVEYORS imfdvR ai��iq'c �� O>�Rm •o s,�nrt�RNO,e"��n mrxxrsamx RR na RUN FewlsT pw uH �mw3r,�au +mw'�ea. woc waxna s aamm ro x3RlR ar uww�rnR ar a3GC 'R' =� � � CANADA LANDS SURVEYORS totem n°pa°n na vaum mRCawrcuomwww. la xn rcgepRM N¢ro ORmm smud zaRSSR .vR3mR"'rmo''x :e fn lamp CONSULTING ENGINEERS m- nc BYIt.3RCRxuRm WL^RV-, E W T1'd "R�LRY RWE (1031315 -0521 fiX (2M,1V,ip2y1 ORILLIA. - ONTARIO DEVELOPMENT SERVICES July 14, 2010 Report No. DS2010 -039 Page 5 of 6 Page 84 of 345 9o) - Report No. DS 2010 -039, Director of Development Services, re... Attachment #3 — Garden suite floor plan 2010- ZBA -07 (Watt) T WIDE FLOOR. PLANS C ls'il WOD le MODEL 19-355 0A CY.��I •., .M � .Ci Nl�Y;� ��{�'j�' �iSne n A 9 DEVELOPMENT SERVICES July 14, 2010 Report No. DS2010 -039 Page 6 of 6 Page 85 of 345 9o) - Report No. DS 2010 -039, Director of Development Services, re... THIS AGREEMENT made the 14th day of July, 2010. BETWEEN: CRAIG DAVID WATT AND ANDREA MICHELLE WATT hereinafter called the "Owners" OF THE FIRST PART AND DAVID ALEXANDER WATT NANCY DORIS WATT hereinafter called the "Occupant" OF THE SECOND PART THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE hereinafter called the "Municipality" OF THE THIRD PART WHEREAS the Council of the Municipality has received an Application to temporarily re -zone a parcel of land as more particularly described in Schedule "A" attached hereto (the "Subject Lands "), pursuant to Sections 34 and 39 of the Planning Act, R. S.0, 1990, as amended, to authorize the Temporary use of a Garden Suite; AND WHEREAS pursuant to subsection 39 (1.2) of the Planning Act, the Council of the Municipality may require the owner of the Garden Suite, or any other person to enter into an Agreement with the Municipality under. Section 207.2 of the Municipal Act; AND WHEREAS the lands are being purchased by the owner and the owner and the occupant have consented to enter into this Agreement with the municipality under the terms and conditions hereinafter set forth, as a condition of the transfer of the rights and obligations of the temporary use by -law; AND WHEREAS the owner and the occupant have consented to enter into an Agreement with the municipality under the terms and conditions hereinafter set forth, as a condition of the temporary re- zoning to authorize the use of a Garden Suite upon the Subject Lands; NOW THEREFORE consideration of the temporary re- zoning of the subject lands, the Owner and the Occupant hereby covenant and agree with the Municipality as R \Development Services \Planning \D - Development & Planning \D14 Zoning\2010 Applications\2010- MA-07 (Watt) Garden Suite \Watt Garden Suite Agreement.docx Page 86 of 345 1. 9o) - Report No. DS 2010 -039, Director of Development Services, re... 1.1 "Garden Suite" means a one unit detached residential structure containing bathroom and kitchen facilities that is ancillary to an existing residential structure and that is designed to be portable. 1.2 'Permitted Temporary Use" means one mobile home, used as a Garden Suite, in accordance with the terms of this Agreement and the provisions of the Temporary Use By -law. 1.3 "Temporary Use By -law" means the by -law passed by the Municipality pursuant to Sections 34 and 39 of the Planning Act to authorize the permitted temporary use upon the subject lands. 2. USE, INSTALLATION, MAINTENANCE AND REMOVAL OF GARDEN SUITE 2.1 The Owner and Occupant shall be responsible, at their sole cost for the installation and maintenance of the Garden Suite upon the subject Lands in accordance with the by -laws of the Township in effect from time to time, Including but not limited to the Temporary Use By -law, and all applicable Federal and Provincial legislation. 2.2 Subject to the terms of this Agreement and the Temporary Use By -law, the permitted temporary use may be carried on upon the Subject Lands from the date of the commencement of the Term of this Agreement, as hereinafter defined. 2.3 The Owner and Occupant shall remove the Garden Suite from the subject lands on or before the earlier of. (a) in the event of default by the Owner or Occupant under -the terms of this Agreement or the provisions of the Temporary Use By -law, the 30th day following written notice from the Township of the termination of this Agreement; (b) the 180th day following the date of death of the Occupant; or: (c) the last day of the Term of this Agreement. 2.4 In the event that the Owner and occupant fail to remove the Garden Suite from the Subject hands in accordance with the provisions of this Agreement, the Municipality may enter upon the Subject Lands to remove Page 87 of 345 9o) - Report No. DS 2010 -039, Director of Development Services, re... the Garden Suite, and all costs incurred by the Municipality in connection therewith shall be recoverable from the Owner pursuant to the provisions of Section 326 of the Municipal Act, c.M. 45, R.S.O. 1990, as amended, whereby the costs incurred will be added to the tax roll and collected in a like manner as taxes. 3. TERM 3.1 The Term of this Agreement shall commence from the date of execution by the Township and expiring on the day immediately preceding the 14th day of July, 2020. 4. OCCUPANCY OF GARDEN SUITE 4.1 The Owner and Occupant shall not permit the Garden Suite to be occupied by any person other than the Occupant. 5. DEFAULT AND TERMINATION 5.1 In the event of default by the Owner or the Occupant under the terms of this Agreement, which default shall not have been cured by the Owner or Occupant within 30 days of written notice of default from the Municipality, the Municipality shall have the right to terminate this Agreement on 30 days notice in writing to the owner and Occupant. 5.2 In the event of termination of this Agreement, the rights of the Owner and Occupant to continue the permitted temporary use shall immediately cease, and the Municipality shall be entitled to repeal the Temporary Use By -law without further notice to the Owner or Occupant. 6. EXPENSES OF THE MUNICIPALITY 6.1 Every provision of this Agreement by which the owner or occupant is obligated in any way shall be deemed to include the words "at the expense of the Owner or Occupant" as the case may be, unless the context otherwise requires. 6.2 The Owner and Occupant shall be responsible for and shall pay to the Municipality on demand all costs incurred by the Municipality in connection with the preparation and enforcement of this Agreement and the Temporary Use By -law. 6.3 The Owner and Occupant shall, on or before the execution of this Agreement by the municipality, file with the Municipality a deposit in the Page 88 of 345 90) - Report No. DS 2010 -039, Director of Development Services, re... amount of $2500.00, which may be applied by the Municipality in reduction of the costs incurred as set out above. 6.4 All costs and expenses exceeding the said $ 2500.00 deposit shall be recoverable from the owner as described in Section 2.4. 7. NOTICE All Notices to be given hereunder may be given by registered letter addressed to: Owner: Craig and Andrea Watt 6294 Line 9 North R.R. 1 Waubaushene, Ontario LOK 2C0 Occupant: David and Nancy Watt 6294 Line 9 North R.R. 1 Waubaushene, Ontario LOK 2C0 Municipality: Township of Oro - Medonte 148 Line 7 South P.O. Box 100 Oro, Ontario LOL 2X0 or such other address as the parties may respectively from time to time designate in writing, and any such Notice shall be deemed to have been given to and received by the addressee three (3) days after the mailing thereof, postage prepaid and registered. SEVERABILITY 8.1 Any provision of this Agreement which is found to be invalid or unenforceable under the laws of the Province of Ontario by a court of competent jurisdiction, to the extent such provision is invalid or unenforceable, shall be deemed severable and shall not affect any other provision of this Agreement. Page 89 of 345 9o) - Report No. DS 2010 -039, Director of Development Services, re... 9. NO ASSIGNMENT 9.1 This Agreement, and the rights and obligations arising under it, may not be assigned by the owner or the Occupant without the prior written consent of the Municipality. 10. ESTOPPEL 10.1 The Owner, Occupant and the Municipality will not call into question directly or indirectly in any proceeding in law or in equity or before any administration or other tribunal, the right of the other parties to enter in this Agreement and to enforce every term, covenant and condition of it. The law of contract applies to this Agreement and the parties are entitled to all remedies arising from it. This provision may be pleaded by the parties in any action or proceeding as an estoppel of any denial of such right. 11. INDEMNIFICATION FROM LIABILITY AND RELEASE 11.1 The owner and Occupant covenant and agree with the municipality, on behalf of themselves, their permitted successors and assigns, to indemnify and save harmless the Municipality, its servants and agents from and against any and all actions, suits, claims and demands whatsoever which may arise either directly or indirectly in connection with this Agreement. 11.2 The Owner and Occupant further covenant and agree to release and forever discharge the Municipality from and against all claims, demands, causes of actions, of every nature and type whatsoever that may arise as a result of any action taken by the municipality under the terms of this Agreement 12. INTERPRETATION 12.1 In the interpretation of this Agreement, unless the context indicates a contrary intention. (a) the obligations of more than one party will be joint and several, (b) words denoting the singular include the plural and vice versa and words denoting any gender include all genders; (c) headings are for convenience only and do not affect interpretation; (d) reference to Sections and Schedules are to sections and schedules of this Agreement and the Schedules form part of this Agreement, and Page 90 of 345 9o) - Report No. DS 2010 -039, Director of Development Services, re... (e) this Agreement may be executed in any number of counterparts, each of which will be deemed an original but which together will constitute one instrument. IN WITNESS WHEREOF the parties have hereunder set their hands and seals. SIGNED, SEALED AND DELIVERED in the presence of Per: Craig Watt, Owner Andrea Watt, Owner David Watt, Occupant Nancy Watt, Occupant THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, Douglas Irwin Page 91 of 345 90) - Report No. DS 2010 -039, Director of Development Services, re... THIS IS SCHEDULE "A" TO THE AGREEMENT BETWEEN CRAIG AND ANDREA WATT AND THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE. Part of the East Half of Lot 22, Concession 9, being Part 1 on Plan 51R- 15471, Township of Oro - Medonte (formerly Township of Medonte), County of Simcoe, municipally known as 6294 Line 9 North. Page 92 of 345 9p) - Report No. DS 2010 -040, Andria Leigh, Director of Developmen... T(WGZ&t&"ZeZ REPORT Proud Heritage, Exciting Future Report No. To: Prepared By: DS 2010 -040 Council Steven Farquharson, Intermediate Planner Meeting Date: Subject: Proposed Official Plan Motion # July 14, 2010 Amendment Application: 2010- OPA -01 Cameron -Van Amelsvoort Roll #: R.M.S. File #: D09 40113 4343 - 010 - 003 -35410 West Half of Part of Lot 2, Concession 8 (Oro) Township of Oro - Medonte RECOMMENDATION (S): Requires Action For Information Only It is recommended to Council: 1. THAT Report DS 2010 -040 Re: Official Plan Amendment Application 2010- OPA -01 for Vera Cameron -Van Amelsvoort, West Half of Lot 2, Concession 8, (Oro), Township of Oro- Medonte, be received and adopted. 2. THAT Official Plan Amendment Application 2010- OPA -01 for West Half of Part of Lot 2, Concession 8 (Oro) to re- designate from Rural to Rural Exception be denied. BACKGROUND: The purpose of this report is to consider proposed Official Plan Amendment application 2010- OPA -01 submitted by the property owner. Vera Cameron -Van Amelsvoort (the applicant) is proposing to redesignate the subject lands from "Rural" to "Rural Exception" in order to facilitate a residential severance. ANALYSIS: The subject property is located south of Horseshoe Valley Road West and on the east side of Line 7 North. The subject land has a frontage of approximately 123 metres (403 feet) on Line 7 North. The subject lands were created by way of consent in December 2002. The lot area of the applicant's lands is 1.94 hectares (4.8 acres). The applicant is proposing to create one new residential lot by dividing the parcel in half. A statutory public meeting was held on May 12, 2010 regarding the proposed Official Plan Amendment. One of the neighboring residents voiced their objections to the proposed application at the public meeting. Written comments were received by internal staff stating they had no concerns. Subsequent to the public meeting, DEVELOPMENT SERVICES Meeting Date: July 14, 2010 Report No. DS 2010 -040 Page 1 of 7 Page 93 of 345 9p) - Report No. DS 2010 -040, Andria Leigh, Director of Developmen... comments were received from the County of Simcoe, NVCA and neighboring residents. The comments received from the County of Simcoe originally stated that they objected to the application but has since amended their comments and have not stated any objections to the application. The applicant has submitted an Environmental Impact Study (EIS), which was completed by Riverstone Environmental Solutions, concluded that the proposed severance would not have any negative impact on the environmental features of the area. The EIS was submitted to the Nottawasaga Valley Conservation Authority (NVCA), who concurred with the EIS findings and that they have no objections to the proposed application. It is the intent of the applicant to develop the property for residential uses, which will result in the creation a one new lot. A re- designation is necessary to support this proposed development of the site. FINANCIAL: N/A POLICIES /LEGISLATION: TownshiD of Oro - Medonte Official Plan: The Township's Official Plan provides the basis for considering all growth and development in the Township and for protecting the Township's natural heritage system. The Plan contains policies intended to guide land use decisions for the Township for the next twenty years. The Plan establishes a vision for the Township which is intended to preserve the quality of life, protect the rural character and natural heritages features, and maintain the open countryside which makes up the Township. The rural area is considered to be an asset to the community and it is the intent of the Official Plan to protect this by only encouraging development in the rural area that is compatible with the open space and natural character of the area. As the Plan designated sufficient land for residential uses, amendments to the Plan to permit such development, unless specifically anticipated by the policies of this plan, may only be considered by Council if they are the result of a broader policy review. As discussed in more detail in this section, the proposed application is a site specific amendment which was not anticipated by the policies of the Plan and is not the result of a broader policy review. The subject property is designated "Rural" by the Official Plan. The permitted uses within the "Rural" designation include single detached dwellings, home occupations, and Bed and Breakfast establishments. The objectives of the Rural designation are to: - Preserve and promote the rural character of the Township and the maintenance of the open space. DEVELOPMENT SERVICES Meeting Date: July 14, 2010 Report No. DS 2010 -040 Page 2 of 7 Page 94 of 345 9p) - Report No. DS 2010 -040, Andria Leigh, Director of Developmen... - Prevent the intrusion of land uses which are incompatible with the rural character and /or resource activities of the area It is for these purposes that Section C2.3, contain policies which provide direction regarding the creation of new lots for residential purposes in the "Rural" designation. Section C2.3.1 states that only one new lot can be severed from a lot in the Rural designation that has an area of at least 36 hectares or is the whole of an original Township lot provided a lot has not been served from the parcel after March 26, 1973. The subject land does not meet both of these policies which is the purpose of the applicant applying to the Township for consideration of re- designation the lands to permit a residential severance. The total lot size of the lands to be severed is approximately 2.0 hectares. Therefore, any proposed severance of the lands does not meet the intent of the Rural policies. The purpose of establishing a minimum requirement of 36 hectares is to ensure that the rural character is maintained and that future growth is directed towards the settlement areas of the Township. The subject land was created by way of consent in December 2002 and therefore the lands would not meet the second policy for the creation of a new residential lot in the Rural Designation. In terms of road access the subject land front onto Line 7 N, which is a municipally maintained road. Schedule C of the Township's Official Plan identifies Line 7 North as a Haul Route (Limited). Section C12.4.6 of the Official Plan states that in order to protect the function of haul routes identified on Schedule C, the creation of a new lot for residential purposes on any such haul route in the Rural designation is prohibited. Based on the above, the proposed application would not conform with the intent of the policies in Rural designation or the Township Official Plan policies in general. In considering any application for an Official Plan Amendment, consideration of Section E1.7- Amendments to the Official Plan is required. This section states that the Plan is intended to manage change in the Township for the next 20 years and that the Plan identifies enough land for residential, commercial, and industrial uses until the year 2022. On this basis, the policies state that the Plan should only be amended when the policies have been found not to address issues or issues have been raised with a site - specific proposal that are required to be addressed in a comprehensive manner. The proposed application for an Official Plan Amendment proposes the creation of an additional lot for residential purposes. As stated in the Plan, sufficient lands are already designated to accommodate residential development and therefore amendments to the Plan, unless contemplated by the existing policies for this purpose, would not conform with this policy. In addition, the proposed application does not identify any issue which has not already been contemplated by the Plan and does not raise any issue which needs to be addressed in a comprehensive manner. At the time of the adoption of the Official Plan, consideration was provided on a comprehensive basis regarding the lot creation policies. At that time sufficient lands were already designated and available for residential development and therefore it was the intent of Council to protect the rural character and quality of life enjoyed by residents through limited now residential lot creation policies. Should Council consider supporting the proposed Official Plan Amendment application, additional applications for similar proposals would be anticipated. DEVELOPMENT SERVICES Meeting Date: July 14, 2010 Report No. DS 2010 -040 Page 3 of 7 Page 95 of 345 9p) - Report No. DS 2010 -040, Andria Leigh, Director of Developmen... On the basis of the analysis provided above, the proposed application to amend the Official Plan would not confirm with the intent of the Township Official Plan. Zonina By -law 97 -95 The proposed lot is zoned Agricultural/Rural (A/RU) Zone by Zoning By -law 97 -95. The applicant would be required to verify that the subject and retained lands of a future consent application complies with the minimum lot frontage (45 metres) and lot area (0.2 hectares) requirements of the Agricultural /Rural (A/RU) Zone for a residential use. As the subject lands have 123 metres (403 feet) of frontage and 1.94 hectares (4.8 acres) of lot area it is anticipated zoning compliance can be achieved. County Official Plan In analyzing the Official Plan Amendment application, Township staff.reviewed both the County Official Plan currently in effect as well as the Official Plan adopted by County Council in November 2008. The subject lands are designated Rural in the County Official Plan. The County originally commented on the application stating that the application didn't meet Section 3.6.11 of the County Official Plan. The applicant has since had discussions with the County and provided additional background. On this basis of discussions, the County of Simcoe has amended their comments and have now stated that the application for lot creation is not considered to contribute to strip development. Section 3.4.1 states that where policies of local municipal Official Plan are considered more restrictive to development than the policies of the County Official Plan, the more restrictive policies shall apply. Due to the Township's Official Plan policies being more restrictive for lot creation in the Rural designation, the Township's policies apply. The adopted County Official Plan continues to include the policies discussed above and therefore it is our opinion that the proposed development generally does not conform to the policies of both County Plans (approved and adopted). Provincial Policy Statement The intent of the Provincial Policy Statement (PPS) is to build strong and healthy communities while at the same time promoting efficient land use and development patterns. The PPS states in policy 1.1.1(b) and 1. 1.2 that the Township will have sufficient land made available to accommodate an appropriate range and mix of residential, employment (including industrial, commercial and institutional uses) recreational and open spaces to meet long term needs. Due to their being sufficient land available throughout the Township within identified settlement areas, the creation of a new residential lot would not meet the intent of this policy. The subject lands have also been identified as adjacent to a natural feature, which policy 2.1.6 does not permit any development or site alteration, unless the ecological function of the adjacent lands has been evaluated and it has demonstrated that there will be no negative impacts on the natural features. The applicant has submitted an DEVELOPMENT SERVICES Meeting Date: July 14, 2010 Report No. DS 2010 -040 Page 4 of 7 Page 96 of 345 9p) - Report No. DS 2010 -040, Andria Leigh, Director of Developmen... Environmental Impact Study to address this policy, which concluded that the proposed development would not have any negative impacts on the ecological functions. The EIS was reviewed by the Nottawasaga Valley Conservation Authority, which concurred with the EIS study. Therefore, it is determined that the proposed development is consistent with policy 2.1.6 of the PPS. Policy 1.1.3 contains policy that state settlement areas shall be the focus of growth and their vitality and regeneration shall be promoted. The proposed severance is located outside of a settlement area therefore it is considered not to be consistent with the Provincial Policy Statement. Places to Grow The application has been reviewed with reference to the Places to Grow policies that have been in place since 2006. In Policy 2.2.2 Managing Growth subsection (i) states that development should be directed to settlement areas. As stated above, the subject lands are not located in a settlement area identified in the County of Simcoe and Township Official Plan and therefore the proposed residential development would not be within a settlement area as required by Places to Grow. Subsection (j) states that growth in settlement areas should offer municipal water and wastewater services. The Township of Oro - Medonte has been identified as a Rural Area in the Places to Grow Plan. In Section 2.2.9, Rural Areas subsection (3), states that new multiple lots and units for residential development will be directed to settlement areas and may be allowed in rural areas in site - specific location with approved zoning or designation that permits this type of development. Given that the proposed residential development is not located within a settlement area and that the designation requires the subject lands to have a minimum of 36 hectares to create one residential lot, the application would not satisfy this policy. Based on the above, the application to amend the Official Plan, would not conform with the Places to Grow Growth Plan. CONSULTATIONS: No concerns from any internal or external departments. Simcoe County District School Board County of Simcoe Nottawasaga Valley Conservation Authority ATTACHMENTS: Schedule #1- Location Map DEVELOPMENT SERVICES Meeting Date: July 14, 2010 Report No. DS 2010 -040 Page 5 of 7 Page 97 of 345 9p) - Report No. DS 2010 -040, Andria Leigh, Director of Developmen... CONCLUSION: On the basis of the analysis provided above, Planning staff do not support the proposed Official Plan Amendment to redesignate the subject lands from "Rural' to "Rural Exception ". The proposed Official Plan Amendment Application is not consistent with the Provincial Policy Statement and does not conform with the Places to Grow, County Official Plan and Township Official Plan. Respectfully submitted: &V&, uh rson, B.URPL Intermediate Planner SMT Approval / Comments: DEVELOPMENT SERVICES Report No. DS 2010 -040 Reviewed by: Glenn White, MCIP, RPP Manager, Planning Services C.A.O. Approval /Comments: Meeting Date: July 14, 2010 Page 6 of 7 Page 98 of 345 9p) - Report No. DS 2010 -040, Andria Leigh, Director of Developmen... Schedule #1- Location Map r� u.i HORSESHOE VAL- LEY-ROAD z r-. Ui Z J f -1 WAiVW000 ROAD i SUBJECT LANDS 0 30 60 120 180 240 Meters DEVELOPMENT SERVICES Meeting Date: July 14, 2010 Report No. DS 2010 -040 Page 7 of 7 Page 99 of 345 9q) - Report No. DS 2010 -041, Andria Leigh, Director of Devel... REPORT T w� f Proud Heritage. FxcitinQ Future Report No. To: Prepared By: DS2010 -041 Committee of the Whole Andria Leigh Meeting Date: Subject: Motion # July 14, 2010 Certificate of Substantial Completion and Acceptance Roll #: R.M.S. File #: (Aboveground Services) for Heights of Moonstone —Stage D12 5873 1, Registered Plan M -679 RECOMMENDATION(S): Requires Actions For Information Onlyn 1 It is recommended that: 1. THAT Report No. DS2010 -041 be received and adopted; 2. THAT the Township issue the Certificate of Substantial Completion and Acceptance (Aboveground Services) for Heights of Moonstone Stage 1 being Bachly Investments Inc. dated July 7, 2010, Registered Plan 51 M -679; 3. THAT the Clerk bring forward the appropriate By -law for Council's consideration; and 4. THAT the Developer be notified of Council's decision. BACKGROUND: The Township entered into a Subdivision Agreement in June 2000 (By -law 2000 -058) for the construction of the Heights of Moonstone Stage 1 development which consisted of a total of 59 lots which are serviced by municipal water and private sewage disposal systems. An amended Subdivision Agreement for the Stage 2 lands was adopted by Council in August, 2009 (By -law 2009 -107) for an additional 37 lots. In December 2009 (By -law 2009 -185) Council authorized the Certificate of Maintenance and Final Acceptance for the Underground Works for Stage 1. ANALYSIS: In accordance with Sections 9.2 and 9.3 of the Subdivision Agreement, the developer is responsible for completing all of the aboveground services for inspection by the Township's Engineer. The Township's Engineer, when satisfied the works have been completed in , accordance with the approved engineering drawings and agreement, will issue a Certificate of Substantial Completion and Acceptance (Aboveground Services) when the works are accepted by the Township. The Certificate may contain a list of minor deficiencies which have been determined not to be considered to be of sufficient importance to delay the issuance of the Certificate. The two year maintenance period will commence when the Township Council approved the issuance of the Certificate. The Aboveground Services for the Bachly DEVELOPMENT SERVICES July 14, 2010 Report No. DS2010 -041 Page 1 of 4 Page 100 of 345 9q) - Report No. DS 2010 -041, Andria Leigh, Director of Devel... Subdivision Stage 1 were inspected by the Township's Engineer on June 7, 2010 and found to be acceptable with the exception of the deficiencies noted in AECOM's Construction Status report dated June 7, 2010 (Attachment #1). AECOM is now recommending the issuance of the Certificate of Substantial Completion and Acceptance (Aboveground Services). With the issuance of the certificate the Developer's two (2) year maintenance period will begin in accordance with the terms and conditions of the subdivision agreement. FINANCIAL: n/a CONSULTATIONS: Manager of Transportation and Environmental Services AECOM I ATTACHMENTS: I Attachment #1 — Certificate of Substantial Completion and Acceptance (Aboveground Services) CONCLUSION: The above noted certificate for Bachly Investments Inc. is in compliance with the subdivision agreement and therefore the issuance of the certificate is considered appropriate. With the issuance of the Certificate for the Aboveground Works, the required two year maintenance period will begin. Respectfully submitted: Andria Leigh, MCIP, RPP Director of Development Services SMT Approval / Comments: DEVELOPMENT SERVICES July 14, 2010 Report No. DS201 D -041 Page 2 of 4 Page 101 of 345 9q) - Report No. DS 2010 -041, Andria Leigh, Director of Devel... Attachment #1 e COM AE OM ro��a 10Checkley SVeel 705727 9222 lei Bartle, ON, Camda L4N M 705734 (Y764 fat uwxr.aecom.cam TOWNSHIP,ENGINEERS CERTIFICATE OF SUBSTANTIAL COMPLETION AND ACCEPTANCE ,(_ABOVEGROUND SERVICES► MUNICIPALITY Township of Oro- Medonte PROJECT Helahts of Moonstone Stage 1' Plan 51M -679: DEVELOPER Bachly Inm1ments Inc. FILE NO. 12-01066.50 WMA 43.89028) Description of the Works; Roadways in. the Heights of Moonstone Stage 1 Subdivision consisting of: • Bachiy Avenue from Line 7 North to Boyd Crescent a distance of 650 metres (2,132 feet); • Jennettbrive from Bachly Avenue westerly; a distance of 72 metres (236 feet); Brechln Crescent from Bachly Avenue westerly; a distance of 128 metres (420 feet); Boyd.Crescent from Bachly, Avenue west to Bachty Avenue east a distance of 838 metres (2,749 feet); We, AECOM notify the Municipality that the above mentioned works were inspected on June 17, 2010, and to the best of our knowledge and judgment are complete In accordance with the Subdivision Agreement except for the deficiencies below: Asper the attached Construction Status Report dated June 7, 2010. We hereby accept these works for use and operation by the Municipality subject to the regtificatbn of the above noted deficiencies and to the rectification of any further deficiencies that may become apparent during the maintenance period and to the maintenance that is required by the Subdivision Agreement The date of Substantial Completion and Aocepta" oyeground, Services] ie established by the Certificate as of une 17, 2010. Date Signature: . Vmi5mm4aCR.l DEVELOPMENT SERVICES July 14, 2010 Report No. DS2010 -041 Page 3 of 4 Page 102 of 345 9q) - Report No. DS 2010 -041, Andria Leigh, Director of Devel... Township of Oro- Medonte' Construction Status, Report. 1 l i Subdivision: Heights of Moonstone -Stage 1 _ 'PIIe :Number. 1201068 -s0 (60118211) En tneer W.P- Hodgson & Assoclates (905) 841.0052 1 Contractoi: Dater June Re lstered Plan :,51M 4 679 START OP UNDERGROUND WORKS Yes'.Noi Date Com dated and Coritments Iss.((�atign Controls i .. 1 _. 1). silt fence Installed and maintained. 2 took check dams Installedand in ni;in;d S M .....: Pond earth works completed -.. ...2 - storm cattail works completed. 3 - access: road constructed(. - "4) pond fencing com tetedwith gate, - - - - - J and topsail Iseedin 6 landsca in -com laded. 8 n d curve- submitted (pond volume calculations submitted .10 ! ond.certificatlon by En ineer ., I. a t -Sewed "; 1 ednstalted 2 beddln sum lacce.. lance ie"rt ...... ... 3 bar$fi0 teal -summa laece - adce re "4) malntenante.holesis" -cledla roved - 5 benching fins acted . 6 too of precast 0.3m.8elow Onishgrade - -- - '�. video Inspection submitted for revleW - ,... 8) video inspection ravlewed/aPProved Iflueh)n ofsewer forfinal acceptance 19) 0 servke record sheets .. 'StomS Sewer. .. ... .. 1) Woe Instilled _ .. _ 2 f ebedd summarylecceptencereport. .. .. 8 .. lbackBU test summa laxe lance re "n 4) {maintenance holes Inspected appioval' 5). I4enching Ins pi 6 Itop 0f precast 0.3m below fiinish grade - - -" 7 . video Inspection subri ed'— raviow.. ... B video inspection, swedig roved - - - - -- 9) .'Ivushing of sewerlotflnaCacEeptance ' _44 lsef llte record sheets ... .._ IWatemain :.. -...! .1 e. installed .. ... .. _. 2 - _ i e bedding aece tame nor[ 3 badkflii testbtg accePtenoe repod ♦ .. ..._- - " - 4) by-pass Installed. and impacted.._ .. ♦ - - ... .... - 5) (Pressure testing confirmed AECOM � - - 6 !system chlodnated - 7 t fable water sahi lesteceivedb AECDM 8 -b ssremoved - " - - " -- • - 9 tracer wire- attached to hydrant flan de . contiguity test . 10 Ih rant- .waterflow -.charts:sutimitted - - - - and mps painted ... - - Darrell Pat, I, d to TWO sper, .. -markers installed . 11Y sam p lestallans ins pection eom leted. - :.1 Eli Inset's burb.box ins action ianificatiort IEn9 peels valve'& hydrant inspection certification - -- - -" 14 �rvicerecord.sheets Inspectors Name: DEVELOPMENT SERVICES Report No. DS2010 -041 Project Manager_ . —a July 14, 2010 Page 4 of 4 Page 103 of 345 9r) - Memorandum dated July 14, 2010, Andria Leigh, Director of De... MEMORANDUM To: Council Proud Heritage, Exciting Future From: Glenn White, Manager of Planning R.M. Flle #; D14- 038897 Services Date: July 14, 2010 Roll #: 015 -005 -18100 Subject: Hillway Equipment Ltd. (2009- ZBA -02 Hillway) Amending Zoning By -law, West Side Setback to Excavation abutting Woodlots On January 27th 2010, Council considered the first and second reading of By -law 2010 -022 to amend the pit excavation adjacent to woodlots in Part of Lots 8 and 9, Concession 12 within an aggregate pit operated by Hillway Equipment Ltd. The Zoning By -law did not receive third reading and was deferred to a future Council meeting. The deferral allowed for further consideration and additional consultation with the Citizen Liaison Committee for the Hillway pit. On June 24, 2010, a meeting of the Citizen Liaison Committee was held at the Big Cedar administration office. The Citizen Liaison Committee for the Hillway pit is comprised of Geraldine Abraham, Brian English, Don Munro and Glen Stewart. Also attending were members of Council and staff of Township of Oro - Medonte, Mayor Harry Hughes, Deputy Mayor Ralph Hough, Councillor Dwight Evans and Manager of Planning Services Glenn White, and from the Ministry of Natural Resources, Aggregate Resources Officer Craig Laing and Intern Brent Armstrong and also from Hillway Equipment Ltd., Consulting Planner Gary Bell of Skelton Brumwell & Associates Inc., to observe and assist in the discussion. The Committee discussed and gained information and clarification in regards to the then proposed setbacks from the excavation limits of the aggregate pit adjacent to woodlots along the west property line of the pit. By- law 2010 -022, which was deferred, had proposed a 15 metre setback for Area B and a 20 metre setback for Area C. As a result of further discussion during the meeting, a consensus was agreed at between the citizens members of the Citizen Liaison Committee and Glen Stewart, owner and applicant of Hillway Equipment Ltd. The agreed new setback for both Areas B and C at the westerly property line of the pit was a 25 metre setback to the excavation limit. It was also agreed that within the 25 metre setback it could contain areas for berming as necessary, however, still providing a 15 metre undisturbed area between the berm and the west property line (licence boundary) of the aggregate pit. The new agreed upon 25 metre setback from the excavation limit of the aggregate pit adjacent to Areas B and C is contained in the new amending Zoning By -law 2010 -135. Since By -law 2010 -022 received two readings and was then deferred, staff recommend to Council that By -law 2010 -022 be defeated and that the new amending Zoning. By -law 2010 -135 be supported by Council. Page 104 of 345 9r) - Memorandum dated July 14, 2010, Andria Leigh, Director of De... Respectfully submitted, Glenn White, MCIP, RPP Manager of Planning Services Attached: By -law 2010 -135 -2- Reviewed by, Andria Leigh, MCIP, RPP Director of Development Services -11 �� Page 105 of 345 9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati. Tawrashi' of REPORT Proud Heritage, Exciting Future Report No. TES2010 -12 To: Committee of the Whole Prepared By: L.McNiven Meeting Date: July 14, 2010 Subject: Corporate Fleet Management Policy Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. THAT Report no. TES2010 -12 be received and adopted; 2. THAT the Fleet Management Policies be adopted; and 3. AND THAT the Fleet Management Policies be reviewed by the end of the first quarter of 2011. BACKGROUND: On February 25, 2009, Report TES2009 -04 Fleet Vehicle Review - recommended the types of vehicles to be purchased in 2009 for Transportation & Environmental Services, Development Services and the re- assignment of existing vehicles into pool vehicles. The report also recommended that the fleet vehicle colour be changed from red to white as new vehicles are purchased, with the exception of the Fire and Emergency Services Department and that a subsequent report on a comprehensive fleet policy would follow. A comprehensive draft fleet management policy was developed in 2009 and reviewed by senior staff in 2010. It is attached for Council review. ANALYSIS: The proposed Fleet Management Policy defines the following: • Driver /Operator Eligibility and Disqualification Criteria; • Usage of Global Positioning System Technology in Corporate Vehicles/Equipment; • Township Vehicle Use and Driver Responsibilities; • Township Vehicle Assignment and Use of Personal Vehicles; and • Township Vehicle Purchasing and Vehicle Standards. Transportation & Environmental Services July 14, 2010 Report No. TES2010 -12 Page 1 of 2 Page 106 of 345 9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati... Staff will be required to review and sign off on the policies and it is recommended that the policies be reviewed during the first quarter of 2011. CONSULTATIONS: Senior Management Staff ATTACHMENTS: Draft Fleet Management Policies LINKAGE TO COUNCIL STRATEGIC PRIORITIES: The recommendations included in this Staff Report support the following of Council's Strategic Priorities: ❑ Service Excellence — Promotion of a welcoming, courteous and professional culture of service excellence. Sustainability — Oro - Medonte strives to build a sustainable community — with regard for future generations. CONCLUSION: That the Fleet Management policies be adopted and enacted effective immediately. Respectfully s mitted: Lisa McNiven, B.Sc, C.E.T. Manager of Engineering & Environmental Services SMT Approval / Comments: C.A.O. Approval / Comments: Transportation & Environmental Services July 14, 2010 Report No. TES2010 -12 Page 2 of 2 Page 107 of 345 9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati... July 2010 Page 108 of 345 9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati. Definitions of Terms Class AZ - Any tractor - trailer or combination of motor vehicle and towed vehicles where the towed vehicles exceed a total gross weight of 4,600 kilograms with air endorsement. Class DZ - Any truck or motor vehicle combination exceeding 11,000 kg provided the towed vehicle is not over 4,600 kg with air endorsement. GPS: Global Positioning System is a global navigation satellite system (GNSS). It uses a constellation of between 24 and 32 medium Earth orbit satellites that transmit precise radiowave signals, which allow GPS receivers to determine their current location, the time, and their velocity. GPS provides accurate location and time information for an unlimited number of people in all weather, day and night, anywhere in the world. GPS Tracker/Receiver: The device or piece of technology that is uaed to transmit the data required in order to determine the location, distance and speed of movement of the;deyice �'' !,j� GPS Vehicle/Equipment Tracking; GPS vehicle tracking u 4Ni PS receiver and a small antenna on each vehicle that links it to the GPS network which can then monitog$ vehicles or piece of equipments activity 24 hours a day. The vehicle/equipment data is then downloadeoN, the user's master database? providing a permanent history of the entire fleet operation.VII!gjil,:, Home: The employee's place of residence. Incidental Use: Typically occurs while enrou for lunch would qualify as incidental use and require reimbursement. Inciden .. use may a reimbursed. During ;' !!I Tali. !,; , , e for g il� 1 gg at an ATM or financial institutions or i,ileage if in work status and do not pn personal mileage is to be Pool Vehicles: Pool vehicla41.1 a availabl0; all emplo'° ''`,', "ii w i thout regi(i`t � to department. u,l;;, I � ,, On-Call: Generally, when tli Toyer 55hh hires that d f°�ii ployee must be available for work and able to report for work in less than one hour. I . aaill!ih�Ille�lli!!,fjjllyen... "�!Gi�i�l�i!ii, personal mtlge.IMileage dr�wen m a "� ship vefil "''not business- related. Commuting is an example of Personally A: a daily basis. to an individual township employee for business use on Reimbursement rate: The'fttes at whic alt employee may be reimbursed for use of a personal vehicle fo r Township business, or the rate! qt which an employee is required to reimburse the Township for personal mileage driven in a Township vehicle. Township Vehicle: A vehicle owned by the Township of Oro - Medonte for use to conduct official Township business. A Township vehicle also includes a commercially leased or rented vehicle that is assigned to an individual for use to conduct official Township business. Work Shared Vehicle: Work shared vehicles /equipment are Township vehicles/equipment that are assigned amongst a group of Township employees usually within a single department. Page 109 of 345 9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati... T h )f Proud Heritage, Exciting Future Policy Department/Section Policy # Corporate Fleet Management POL -DEPT- NUMBER Subject Enacted by Council: Driver /Operator Eligibility and Meeting Date Disqualification Criteria Motion # C- PURPOSE To define vehicle and equipment & equipment use SCOPE :'' This policy applies to all employees of the 1 Corporation, contractors and Council when equipment. . �ui9 !ili�r�IC�!,V':�!sl,!VGtVi64ao� POLICY Only Township and eauipment Township errip o ees and other ati yy;,: vehicle %quipment!!!i, the following • Must have a V41.0, operate; • Be physically fit to' • Must be eighteen (1 ication criteria as to" "�,;placements, students, agents of the ned/lei I'" d licensed/unlicensed vehicles and Township may drive /operate Township vehicles ,pd if on official Township business and if the of the Township may be allowed to drive a Township �x}A standards are met and approved by their supervisor: for the type of vehicle /equipment that the employee may be required to age. vehicle; and Approval will be documented and kept on file at the Township Human Resources office. Drivers denied the use of a Township vehicle /equipment based on an unsatisfactory driving record may request a review of the denial. Vehicle/Equipment Use Agreements All drivers must sign a Vehicle/Equipment Use Agreement (VUA) and submit the completed VUA and a copy of their driver's licence to their supervisor for approval prior to operating a Township vehicle /equipment. The VUA describes the Township's minimum standards for driving Township vehicles/equipment, All drivers who use Township vehicles/equipment will have their driving records reviewed semi - annually and/or when deemed appropriate at the sole discretion of the Township. This discretion shall not be exercised in bad faith. Page 110 of 345 9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati... It is the driver's responsibility to immediately notify the supervisor /manager of any changes or updates in their driving record. Prior to driving a Township vehicles /equipment, each driver shall obtain a copy of and become thoroughly familiar with the Fleet Management Policies. Once drivers sign the VUA, they acknowledge an understanding of and future compliance with the Fleet Management Policies. Any failure to comply with the Fleet Management Policies will be reviewed by the driver's supervisor and may be considered a violation of work rules resulting in a loss of Township vehicle/equipment driving privileges and possible discipline, up to and including dismissal. Any questions should be directed to the driver's supervisor. Driver Disqualification Township employees and other authorized agents of the To vehicle /equipment if their driving record reflects any of the • Three or more moving violations and/or at -fault acci( • A Driving While Impaired/Impaired Driving citation • Suspension or revocation of driver's license Approval of the VUA will be documented and kept on Township vehicles/equipment based on an u,sgtisfactc Drivers must inform their supervisor whe the status of a driver's record resulting in revocation of the privilege of driving a T dismissal. Adililti ll�'' II!IIIfR•url,.. Special Licences drive a Township M past two years,,, months; or 4r uma ° • urces. Drive i ed the use of a M � � o rs den "u' ' may request a rebte(v of the denial. is I'' d under these policies. Any change in the faiIn ,,,report such change may result in ly.• ppll 'i j},tRnent ari�lliscipline up to and including Depending upon the h,P a of ve1h i� pg Y q r ior to vehicles /equtpme Class A equipment" d employees Jthm tfi �I ar nsporta ;�" EY��ironmental Services Department must participate �., river Safety Tratrnmg as pined an� ",: '� ided by the Township. The driver is respdrisible to ensure that :the velll equipment meets Provincial and Federal regulations regarding licences, safety devices .equipment (etg r *pre- trip "lY'spections) and loads prior to operating the vehicle /equipment. The driver must also cbftly with al11pp7icable Provincial and Federal regulations. �I Employee Education All new employees that may utiltlze corporate vehicles/equipment shall be made aware of the policy through the employee orientation process. Supervisors shall ensure that a copy of the policy is readily accessible in the workplace, and shall ensure that all employees under their direction are aware of and comply with the policy. Page 111 of 345 9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati... Page 112 of 345 QT.—hip.;�`�eclo�tt� Proud Heri,age, 6xiting Fnmre Vehicle/Equipment Use Agreement (VUA) Please Print Driver Name — First, Middle, Last Department Date of Birt h ( mm/dd/yyyy) Copy of Drivers Licence Attached Yes Instructions: ill!i All Township employees operating Township vehicles /Ip Dent must complete this form prior to operation of a " Township vehicles /equipment. i r III �II6 I!�IIINIr „.,; Employees who choose not to sign this agreement may ul4lyyl r pers i, vehicle for �'ovi+ ship business, if authorized by their supervisor. Mileage re' wii� 'i tip a established b council. ;bursement i '� :fill, it I 'If'Ilul, ��� Completed forms are to be returned to the eI s immediate visor, then signed and promptly forwarded Illl,, to Human Resources for retention in the el file. STI I �III�;I•,'�� �lq�lr i III ` P Iif �I II I If any information provided ot�I I,I �s hould cix e, it is I t loyeeI, onsibility to complete a new form and advise their supervi soI r � II �I Employee Agreement: II y!Ili� !lill�l ��I i�'I�It it 1�. Ills. I acknowledge tt�atll have receive i �j °'I' of LI ownship's Fleet Management Policies. I f understand thg contents and grcc to ly wit tll J" ci�l' lli Failure to comply is considered a violation of ..al P Y ti work rules and is subject to discaplmar j� Vin. allll;'•,yl��. I� ill As a condition ok1. my driving a Township ve '! quipment, I agree to a check of my driving record on a semi annual basis and basis kthe discrih on'a;periodic of the corporation. I further agree to immec(Xately inform nisupervisor of any change in the status of my driving record. I will also inform them in writing whenever I bect�ie disqualified under Township policies. Changes include but are not limited to impaired driving ci'arges lsce'nce suspension, restriction or revocation. Failure to report such changes may result in the loss of driving "''prileges of Township owned vehicles /equipment. Driver's Signature Date (mm/dd/yyyy) Supervisor's Signature Date (mm/dd/yyyy) Supervisor's Name (please print) Phone No. Director's Signature Human Resources Signature D Approved 1] Denied t] Appro ved ElDenied Page 112 of 345 9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati... Township o� Proud Heritage, Exciting Future Policy Department/Section Policy # Corporate Fleet Management POL- DEPT - NUMBER Subject Enacted by Council: Usage of Global Positioning System Technology in t Meeting Date Corporate Vehicles /Equipment Motion # J 06 C- PURPOSE 7! To use Global Positioning System Technology to track accountability and provide improved customer service. SCOPE "' This policy applies to all employees of the Corporation, contractors and Council vehicles /equipment. POLICY The Township of use reduce risk liability, maintain well as`fJJ' %op placements, students, agents of the ration �� i' d/leased and licensed/unlicensed the costs related to: maintenance The primary goal of the Gp,&.based fleet management system is to provide a tool to verify accountability for the employees using corporate V64, les /equipment. The technology will also be used to track location of a vehicle in the instance of theft or stolen prog,eCy. Information and data collected by the GPS technology will be used in the corporation's efforts to deliver high quality services and facilities at best value for our community. This includes improving efficiency in regards to company vehicle /equipment usage. GPS -based fleet management systems combine GPS -based tracking data and proprietary software to log drivers' efficiency and productivity. Only employees authorized by the Director of Transportation & Environmental Services will be allowed to perform maintenance on the GPS units. Evidence of deliberate tampering with the devices by unauthorized employees will be subject to discipline up to and including dismissal. Page 113 of 345 9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati... Responsibilities of Employees All employees shall: a) Review and understand the GPS Fleet Management Policy; b) Report any damage that occurs to the GPS device; c) Cooperate in the maintenance and usage of the GPS equipment. Responsibilities of SupervisorsNonagers Supervisors / Managers shall: a) Review the policy with all new employees that may b) Ensure that both preventative and required mainten: c) Ensure confidentiality when involved in investigati( d) Update technology when required. GII il Privacy of Information and Data Collected vehicles /equipment; d when necessary; All products and all studies, reports, anal III sand other dafflg1l1 Ili on or materials created in whole or part using GPS Tracking shall be and remain th� y of the Toi bf Oro - Medonte whicl will be held in strict iI i,1.6 11 1 confidence. If an employee wishes to. ccess'!; � lose the i ' tion for any reason he/she must provide a written request to their immediate supervisor.''p! u' Ali 11 "ta will be I� to authorized persons who have entered into written confidentiality agreement with the Inshih,to Medoi� I'I p I�I�glll liftia liil�i�l i�h' rhn'Ilfl'' "p ,III The data retrieved from th , I�k,,vill be utilY to tIt ation relating to investigations and other �I 'ilk•, "lull h �'1'h� . III li h4 �� occurrences. hi order to i an mdi ial a daily l ction s 'ffilled out and signed by the operator of the vehicle will be used an I�I ' refere ri;,; d with data'',.il n jected from the server. Sharing or disct&iV6!1l6E, the mfori ' " "j� i�161c� fY� artteSNl �1 occur in the instance that a criminal offence or accident on alownship road or mvol corportt� II'lile �as occurred. Employee Edt1'ation All new employees;tl►at may utilize ctirporate vet'cles/equipment shall be made aware of the policy through the employee orientation 'pxbcess. Supervisors shall ensure thafi a copy of tie policy is readily accessible in the workplace, and shall ensure that all employees under their direction are aware of and comply with the policy. Page 114 of 345 9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati... Towraship of Proud Heritage, Exciting Future Policy Department/Section Policy # ......Corporate Fleet Management POL- DEPT - NUMBER Subject Enacted by Council: Township Vehicle Use and Driver Responsibilities '' Meeting Date Motion # C- The Corporation is committed to promoting safe and adopted a fleet management policy that re all e owned, leased or rented vehicles/equir " manner in accordance with applicable Ac li This policy applies to all'!! Corporation, contractors vehicles /equipment. All drivers and passeiT, Ontario seat belt regul submitted it to Human for all its employees and in doing so has of the Township:' a operate corporate their jobs to do so in a lawful and safe oyy'op placements, students, agents of the owned/leased and licensed/unlicensed Drivers are not permitted to use a unship vehicles /equipment must comply with all Ontario laws, including policy and must have completed a Vehicle Use Agreement (VUA) and for approval. • Non Township employees may only ride in a Township vehicle if on official Township business and authorized by a Department Head. • Drivers are personally responsible for the cost of all traffic violations, parking tickets, impound charges, locksmith calls for retrieving keys, etc. Unpaid violations are subject to late fees and relicensing denial. The total of the penalties and original violation, late fee and service fee will be billed to the initial driver or operator. • Each driver of a Township vehicles /equipment will complete a daily circle check of the vehicle prior to use Page 115 of 345 9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati... each day. Forms are located in each vehicle. Note: Heavy Equipment Operators are required to use a circle check form provided by their Department. • All keys shall be removed from the vehicle/equipment unless the vehicle is parked inside a Township facility in an area that is not accessible to the general public. • Drivers are responsible to report any defects to their Department Head or in the case of Pool Vehicles to the Director of Transportation and Environmental Services. The Township may discipline up to and including dismissal, an employee for any loss occurring as a result of gross or wilful negligence by the employee entrusted for the care, custody and control of the Township's vehicle /equipment. Gross or wilful negligence shall be deemed to have , ' 'purred in the following events if the operator of the vehicle /equipment: ■ Was intoxicated or under the influence of drugs or p a blood test is taken and reveals an alcohol cone x `' ■ or is convicted of driving while intoxicated Is convicted of reckless driving or street 'q �!' Dili ■ Operates the vehicle /equipment in an uns ; °' `ondit condition and has failed to correct it; I!�Ihll! ■ Operates the vehicle without a valid Driver's Li ■ Leaves the scene of an acciderl I. out making re law enforcement authorities, fa ° ' �v erate with applicable laws relating to {, accid' 11 e `, , 3�rppg• t'!p ■ Used the vehicle/equipment for an' .1�� , Drivers License ier sul 5t spe, intoxication being presumed if the bloodstream in excess of the legal limit, the influenceibf a drug or other substance; m and employee hgshad prior notice of such of such occurrence to the appropriate ties or otherwise fails to comply with provincial or local laws. This section shall apply to" "'il! ' r livers of , i` ship of l � °' g&donte vehT ks /equipment who are required to operate licensed and unlicens' I eShicles/ �iipment as ij. pOf their regular duties. ke3ponstgility dlnvi # empll {,r ad�lrhis/her supervisor immediately, in writing, that a has been, 4spende I� s going b'V, Xo ed or downgraded. Failure to do so shall result in ne up to an liiejudm i ►ination o nployment. )loyee who is regilired to ' „ a valid driver's license for the appropriate call of work that he is Ito perform as p of his ����ar duties shall, in the event such privilege be either lost or ift. 1511" withdrawn fob; r hatever reason, be subject to either demotion, lay -off, suspension or Vehicle Fuel and Fuel Township -owned fuel dispensers should be used whenever possible by the applicable departments. Departments that have Township owned fuel facilities are required to train all staff in fuel handling procedures under the Technical Standards and Safety Act. Fuel cards/keys may not be used for the purchase of non - vehicle items such as food. Supervisors are responsible for reviewing fuel receipt charges and identifying non - qualified purchases. Failure to reimburse for such purchases may result in the loss of driving privileges. Repairs, Preventive Maintenance and Recalls Page 116 of 345 9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati... All drivers of Township vehicles /equipment are required to complete a daily circle check prior to driving/operating a vehicle /piece of equipment. Supervisors will ensure compliance by drivers for maintenance related issues For personally assigned vehicles /equipment, it is the driver's responsibility to ensure that all preventative maintenance is performed on schedule and have the vehicle serviced in a timely manner when notified of a recall or preventive maintenance. Failure to perform the maintenance and repairs in accordance with Township policy may result in loss of the vehicle or, in the event of damage to the vehicle, payment for vehicle repair. Employee Education All new employees that may utilize corporate vehicles /equipment shalfbe made aware of the policy through the employee orientation process. o, Supervisors shall ensure that a copy of the policy is reads ai �Fccessible m the workplace, and shall ensure that all employees under their direction are aware of and comply�i ° 14Y' the policy Page 117 of 345 9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati... Township of Proud Heritage, Exciting Future Policy Department/Section Policy # Corporate Fleet Management POL -DEPT- NUMBER Subject Enacted by Council: Township Vehicle Assignment and Use of Personal Meeting Date Vehicles " y Motion # ' " _ n V ■ - To ensure that the process of assigning Township vc consistent throughout the Corporation and to ensure regular basis. SCOPE This policy applies to all employees of the Corporation, contractorsq 4,i cil vehicles/equipment. POLICY Employees Township 1 Special Needs Ac, special equipmerii Resources. Hur accommodate the Personally Assigned I to mdividualsior groups of employees is nts are reviewe fiscal viability on a " III placements, students, agents of the d/leased and licensed/unlicensed required and available for conducting official s who, for health reasons, require larger automobile or which specifically states the requirements, to Human employee's department director the means to A personally assigned vehicle is' k'T-6 unship vehicle assigned to an individual township employee for business use. An employee maybe assigned an owned, rented or leased Township vehicle based upon job responsibilities, an approved driving record and whether there is a critical business need. Personal assignment of vehicles /equipment to individuals may be on an annual basis. Department heads will monitor the assignment and use of vehicles/equipment by all their employees and vehicles /equipment may be reallocated from personally assigned status to work shared status at any time based on Township needs. When an employee with a personal vehicle assignment is on leave or vacation the vehicle should be made available to department employees for Township business travel. Page 118 of 345 9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati... The following guidelines are used to determine personal assignments and may be refined to meet the needs of the department: • Employee must need to use the vehicle for official Township business 5 -7 days per work week; or • Vehicle requires special equipment not installable or transportable in a personal vehicle or making a Township vehicle unsuitable for general use (e.g., radios, sirens, lights, equipment storage) Work Shared Vehicles/Equipment Work shared vehicles /equipment are Township vehicles /equipment that are assigned among a group of Township employees usually within a single department. A work shared vehicle may not be used for personal travel such as commuting. Pool Vehicles Pool vehicles are made available to all employees without 'I!I Ord to department, I illl.. Departments with vehicles assigned to their staff mus 9'l! g Ile every attempt to utilize vehicles within their own departments vehicle complement prior to signing out I'll I� ' vehicle. �� II I I rI I, VIII Iii�i l 1711;. If the employee needs to take a pool veh cl III me overnight o CC l t1 l �Cend for an approved Township work commitment when the Township office �s ri I� for business, ��I be signed out on the calendar located in lY�ilj 11 11 l' @III,I;1 "'!lil . the Administration Office. ulilluaVVlh,l.�,.. 'Iillluu4llrl. • I d - III P Pi If a driver detects a problem with the vehicle or '''lir, gehic t 'u 1. eed of" ! prance, the driver must report the problem to their immediate I, " "1j'IHi!i!Id yll!',!rl, I h�li4' Due to the composition an"I le of the a�t nship flee need! to 4liately accommodate all departments, I I ! 'lll it there are limits to the length "'t1 rule ule a drij Imay have'�1 '�ol vehicle in their possession. Generally, a driver may +'I II i II Iq I reserve a pool vehicle for no lolL;thar ddI ! i idy dependll Nn availability. t Vill 41!Ijll'IilI��III��I�II JII��I,I'!II'Iiiullil�III1�1 llllpl Privately Owne'ii 1/ehicPes Used In Townssi' ',qg; usiness d yl,p,lp�yl,!, it 'I II I �II�I'711 I +IdI p l h� ll;ll'iU' Privately owned vehicles may be'used "' . Township business, but drivers are encouraged to use Township whenever feas: pp or privately owned vehicle use must be granted by the employee's direct supervisor and shal(IOnly be g4i ted upon evidence that the employee carries vehicle liability insurance (bodily injt t, aad property dnmage) as required by law. It is incumbent upon Township employes using a personal vehicle on corporation business to familiarize themselves with personal hai'M. -y - `fAnce requirements, which are considered adequate within their geographic area. Generally, this O•an''be determined through consultation with their insurance representatives. It is recommended that employees using their personal vehicle do a daily pre -trip inspection. Under no circumstances will the Township's corporate insurance policy provide coverage to pay for damage to the employee's vehicle (automobile physical damage coverage). Employees must provide their own protection. All mechanical, glass, tire, etc., repairs /service required on an employee's personal vehicle are always the responsibility of the employee and under no circumstances will the Township pay for or reimburse the employee for these expenses. Employees must understand that the per kilometre mileage reimbursement is meant to reimburse employees for all expenses connected with the fixed and running expense of their vehicle — e.g. oil, gas, maintenance, insurance premium, insurance deductible, storage. If an employee desires to use a Township vehicle and one is not available the driver will receive reimbursement Page 119 of 345 9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati... from the Township for mileage used for official Township business. When drivers use their private vehicle for Township business, a Statement of Mileage must be submitted. The reimbursement rates and rules for use of an employee's personal vehicle are determined by Council on a regular basis. Disabled employees requesting to drive their own specially equipped vehicles must be authorized by the respective department's director and Human Resources for a period of one year or less. Employees who are permanently disabled need to obtain a medical statement only once during their career with the Township stating that they are permanently disabled. However, the Township reserves the right to review the status of the determination. Taking Corporate Vehicles Home No employees shall be permitted to take a corporate vehicle home. Un,4 r;;,exceptional circumstances where the Chief Administrative Officer (CAO) deems a position to meet the criteria below, the CAO may authorize the use of Township vehicle for on call purposes. Employees whose job position is that require "'I"itendanUlfter normal working hours in order to ensure service levels appropriate to the de "' ent are maintatned; or Employees who as part of their normao a!tional and supervt;q roles, are required to respond after normal working hours to situatiAN' I or the purpose of protectiri t, e Township against liability; or Employees who are required to be on call i �,�nd ' hnnot perFornn''titeir job duties without the assignment of a corpora caned vehtcle.'�yilj! Attached is a list of positions that have beeni'U&he CAO In the above circumstances, em ��es following conditions: • The vehicle be drive • The vehicle shRj! R used the,etnplgyee s • , The; ��'e>ucle shall nol l'��!'��I�� Canada Reven'e Agency Taxable Bdnefit F With the exception Urnergency R6 their place of residence `}; subject to An employee who travels dire etl installation of a meter or othero; to return home from that point - Agency. Employee Education take cuy to re these criteria. shall comply with the public needs situations within the scope of h 14 i Fr pure ,,&i and at a i, or •transportation of any persons other than Township ors wor iti 4.y,,e Township accompanying the eligible employee. • 4; IO�igPi.• ,hidlft — employees required to take a Township vehicle to and from benefit rules under the Canada Revenue Agency (CRA). , thome to a point of call (such as attending a road side complaint, other than the place of business to which the employee regularly reports, or considered personal mileage by the Township or by the Canada Revenue All new employees that may utilize corporate vehicles /equipment shall be made aware of the policy through the employee orientation process. Supervisors shall ensure that a copy of the policy is readily accessible in the workplace, and shall ensure that all employees under their direction are aware of and comply with the policy. Page 120 of 345 9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati... Tow )f Proud Heritage, Exciting Future Policy Department/Section Policy # Corporate Fleet Management POL- DEPT - NUMBER Subject Enacted by Council: Township Vehicle Purchasing and Vehicle Standards Meeting Date Motion # C PURPOSE To ensure the purchase of vehicles is consistent corporate vehicle assets. a Itili rP 11,; !l� 6) All vehicles and equipt� that is primarily assigndd showing the department, and to ensure kltejmost effective use of chassis is manufacturer's white with will be red with approved vehicle decals. i with °a number and Township approved decal. Vehicles /equipment rent, such as Transportation Services, will be identified with lettering and the vehicle identification number (i.e. Transportation 03 -211). Purchase of new equipment/vehicles will be in accordance with the current Township Purchasing and Tendering Procedures By -law and will be completed by the Transportation and Environmental Services Department with the exception of specialized Fire & Emergency Services equipment. Vehicle Needs Review Each Department Head shall review the use of Township vehicles within their department at least annually to determine whether usage criteria are being met. Reports must be submitted by departments wishing to replace/increase their vehicle complement during budget preparation each year and include a detailed description of the utilization of each vehicle and justification of need. Page 121 of 345 9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati... Failure to submit the annual review justifications may result in a delay in the purchase of new vehicles until a review of the usage of all Township vehicles is complete and all departments have responded. Non - reporting departments may also be subject to loss of vehicles as determined by the CAO. Personally assigned and work shared assignments must be evaluated annually for the following: • Minimum utilization for personally assigned vehicles is based on 25,000 km of annual official Township business use and 20,000 kms of annual official Township business use for work shared vehicles • Overall availability of vehicles in the fleet. • Changes in the scope of work that may require a change in the vehicle type needed to accomplish the work objectives. • Continued need for special purpose vehicles. • Reimbursement to the Township for personal use of personally.,,,_ :''!14 ned vehicles. Department Heads will evaluate which vehicles are eli once per year. Mid -year requests may be made only i only occur based on the approval of Council. .'41i Employee Education All new employees that may utilize employee orientation process. Supervisors shall ensure that a copy of the p employees under their direction are aware of Vehicle replacement occurs purchases of new vehicles may made aware 011 he policy through the workplace, and shall ensure that all Page 122 of 345 9t) - Report No. TES 2010 -12, Jerry Ball, Director of Transportati... Policy Department/Section Corporate Fleet Management Policy # POLT- NUMBER Subject List of Staff Positions Meeting Criteria for On -Call Vehicle Privileges, enacted by Council: 4,P ""*0ting Date # The following positions within the corpor o Policy No. xxx-xx-xx and have been approved vehicle home for on -call purposes., Fire Chief Deputy Fire Chief Director of Transpo: Manager of Transpc Foreman of Transp( Foreman of Enviroijq Environmental S Supervisor of Parks Cb I- ria outlined in take a corporate On -Call Schedule) Page 123 of 345 9u) - Report No. RC 2010 -16, Shawn Binns, Director of Recreation a... Town f REPORT Proud Heritage, Exciting Future Report No. RC2010 -16 To: Council Prepared By: Sandie Spattz Meeting Date: July 14, 2010 Subject: Oro - Medonte Community Arena Ice Users Survey Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended that: 1. Report No. RC2010 -16 be received and adopted. BACKGROUND: The following report provides information resulting from the survey completed by the regular ice users at the end of the 2009/2010 ice season. ANALYSIS: The Township of Oro - Medonte has approximately 40 regular ice user groups that have yearly permits and play on a weekly basis at the Guthrie Community Arena. Appendix # 1 provides the survey and the questions that were asked Appendix # 2 provides the summary of the results of this survey, including suggestions from the ice users on areas of improvement To ensure Customer Service Excellence, a thank you letter and survey was distributed to the regular ice users in April 2010. The results of the completed surveys have been summarized (Appendix # 2) and they will be utilized to improve the areas of weaker ratings for the upcoming ice season. The response rate for the surrey was 30 %. The results of this survey offered us an opportunity to examine and address specific areas that scored lower, such as the concession stand, dressing rooms and facility condition aesthetics. The majority of the ratings in this survey were over 80% (met or above expectations) with most of the lower ratings (satisfactory or fair) in respect to the facility itself and the lack of availability of ice time. The overall rating for the facility was 73.82% (met or above expectations). The average response for Customer Service for the customer service was 84.29% (met or above expectations) confirming that we are providing Customer Service Excellence to our customers of Oro - Medonte and area. Recreation and Community Services July 14, 2010 Report No. RC2010 -16 Page 1 of 2 Page 124 of 345 9u) - Report No. RC 2010 -16, Shawn Binns, Director of Recreation a... The addition of credit card availability in the fall of 2009 has only been utilized occasionally by our regular users, due to the large permit values and maximum financial limits. It has greatly enhanced the convenience and customer service for the one time users. Service Excellence is a very high priority for both Council and Township Staff. The Recreation & Community Services staff continues to work diligently in ensuring that this level is met, and will continue to ensure that these service levels are maintained or surpassed, while monitoring and adapting to changing customer expectations. ATTACHMENTS: 1. Survey submitted to all regular ice users groups 2. Summary of the survey results CONCLUSION: The results of this survey demonstrate the work of Recreation and Community Services Team in "Living the Customer Service Visions and Values ". The results show a high level of customer satisfaction and the results of the survey will be used for improvements in 2010/2011 ice season. Respectfully submitted: C./ 99� Sandie Spattz Recreation and Community Services Assistant Q� Shawn Binns Director, Recreation and Community Services SMT Approval / Comments: I C.A.O. Approval / Comments: Recreation and Community Services July 14, 2010 Report No. RC2010 -16 Page 2 of 2 Page 125 of 345 9u) - Report No. RC 2010 -16, Shawn Binns, Director of Recreation a... TOWNSHIP OF ORO- MEDONTE RECREATION AND COMMUNITY SERVICES FACILITY EVALUATION FORM 148 Line 7 South, Box 100 Oro ON LOL 2X0 ss pattz@ o ro -medo nte.ca We value your opinion In a continuing effort to serve the community and to ensure quality programs, facilities & services, we ask that you take a moment to give us your input. Facility Date Please circle the answer that is most applicable. How did you learn about the Facility? a) Friends b) Viewed Arena from Highway 11 c) Previously Used d) Other Township Referral e) Recreation & Community Services Brochure f) Other If other please indicate Grading Guideline 5. Exceeded expectations 4. Met or above expectations 3. Satisfactory 2. l=air 1. Unacceptable Customer Service Highest Lowest Questions were answered appropriately 5 4 3 2 1 Referral to the appropriate staff 5 4 3 2 1 Clear information and correspondence provided 5 4 3 2 1 Ease of booking and payment of permits 5 4 3 2 1 Prompt response to inquiries 5 4 3 2. 1 Friendly and courteous service 5 4 3 2 1 Concerns were addressed 5 4 3 2 1 Comments: Staff Highest Lowest Knowledgeable 5 4 3 2 1 Motivated 5 4 3 2 1 organized 5 4 3 2 1 Polite and Friendly 5 4 3 2 1 Page 126 of 345 9u) - Report No. RC 2010 -16, Shawn Binns, Director of Recreation a... Helpful and Informative Comments: 5 4 3 2 1 Facility Location Condition Cleanliness Equipment /Nets Dressing Rooms Seating and spectator areas Concession stand Aesthetics Parking availability Facility Fees Availability of Ice Time Comments: Highest 5 5 5 5 5 5 5 5 5 5 5 4 4 4 4 4 4 4 4 4 4 4 3 3 3 3 3 3 3 3 3 3 3 2 2 2 2 2 2 2 2 2 2 2 Lowest 1 1 1 1 1 1 1 1 1 1 1 Overall Rating of the Facility Comments: 5 4 3 2 1 Overall Rating of the Customer Service Comments: 5 4 3 2 1 How can we improve the facility and /or service? Page 127 of 345 9u) - Report No. RC 2010 -16, Shawn Binns, Director of Recreation a... Results of Regular Ice Users Survey Percentage of Surveys Returned was 30% SA71SFgCTQRY %Met . CUSTOMER SERVICE Average; Rating ; Met oX Exceeded„ or Exceeded" ` Questions were answered appropriately 4.11 100 89 Referral to the appropriate staff 4 100 78 Clear information and correspondence provided 4 100 78 Ease of booking and payment of permits 4.22 100 89 Prompt response to inquiries 4.22 100 89 Friendly and courteous service 4.44 100 89 Concerns were addressed 3.78 89 78 To ?q� IVledlalX�o�^ �us�ctl`►�r �erX +ce � ` ' 4 �� �9z &�43 Y Sdr'9 SAT.I.SFACTORY "- %M", STAFF. Average Rating.; Mel or Exceeded or exceeded ";: Knowledgeable 4.33 100 89 Motivated 4 100 89 Organized 4 100 89 Polite and Friendly 4.22 100 78 Helpful and informative 3.78 100 88 Tota! AReaFan f it St�rff p7dQ 86 6 % SA,7ISFACT,�RY % IVlet FACILITY Auetage Rating; Met or Exceeded ' ; or exceeded '" Location 3.78 100 76 Condition 3.34 89 67 Cleanliness 3.89 100 78 Equipment /Nets 4 100 80 Dressing Rooms 3.56 89 71 Seating and spectator areas 4 100 80 Concession stand 3.2 83 64 Aesthetics 3.43 86 69 Parking availability 4.22 100 84 Facility Fees 3.78 89 76 Availability of Ice Time 3.34 78 67 ImproverneatSu¢eest�ons Put tape deck in a heated room so moisture does not have an adverse affect on unit Have users sign before & after using sound system Update washrooms & change rooms More pressure at drinking fountain Attend to the showers More ice / another arena Repair leaking showers and not enough hot water at times Speed up the zambonie a little Your doing just fine! Page 128 of 345 9v) - Report No. RC 2010 -17, Shawn Binns, Director of Recreation a... REPORT 0 T ;���O;rovtte� ownship of Proud Heritage, Exciting Future Report No. RC2010 -17 To: Council Prepared By: Shawn Binns Meeting Date: July 14, 2010 Subject: Heritage Days and Antique Tractor Rally Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action I X I For information Onlyn It is recommended: — 1. That report RC 2010 -17 be received and adopted 2. That the Oro - Medonte Agricultural Society be permitted to use the Oro - Medonte Rail Trail and roads identified on Saturday August 7, 2010 for the Antique Tractor Rally upon receipt of certificate of insurance 3. That the Oro - Medonte Agricultural Society be permitted to use two Township half ton truck to be driven only by off -duty Oro - Medonte staff 4. That the Oro - Medonte Agricultural Society be notified of Council's decision BACKGROUND: The Oro - Medonte Agricultural Society is organizing the third annual antique tractor rally as part of the "Heritage Days Event ". The organizing committee has requested Councils authorization to use the Oro - Medonte Rail Trail from Line 9 to Line 11 and specific Township Roads. The route is outlined on "Attachment 1 ". The group is also requesting the use of two Township of Oro - Medonte half ton trucks to remove and replace the Rail trail bollards during the rally. The trucks will be driven by off duty Oro - Medonte employees. ANALYSIS: The Heritage Days is an event which helps preserve the strong agricultural and historical roots in the Township. In 2009 the Antique Tractor Rally had over 50 participants registered for the event. The organizing group is exercising due diligence in risk management by: • Having an Ontario Provincial Police Escort • Participants Signing a Waiver • The event will be insured by the Oro Fair Board and the Township will be named as additional insured for the event • The Rail Trail Bollards will be removed and reinstated by off duty Township public works staff volunteering for the event Recreatlon and Community Services July 14 , 2010 Report No. RC2010 -17 Page 1 of 2 Page 129 of 345 9v) - Report No. RC 2010 -17, Shawn Binns, Director of Recreation a... FINANCIAL: N/A I POLICIES /LEGISLATION: I By -Law 2009 -25 — By -Law to establish regulations with respect to Municipal Parkland CONSULTATIONS: • Director, Transportation and Environmental Services • Manager, Health and Safety and Employee Relations ATTACHMENTS: 1. Oro - Agricultural Society Request CONCLUSION: The Antique Tractor Rally is part of the annual Heritage Days Event and draws significant community involvement and participation. The organizing group has taken reasonable precautions to ensure due diligence that the event will be run safely and that the Township will be provided with liability coverage. It is recommended that Council authorize the use of Rail Trail and specified roads to permit this annual event to occur once again in 2010. Respectfully submitted: Shawn Binns Director, Recreation and Community Services C.A.O. Comments: C.A.O. Approval: - Date: °6 b1 2otia Recreation and Community Services July 14, 2010 Report No. RC2010 -17 Page 2 of 2 Page 130 of 345 9v) - Report No. RC 2010 -17, Shawn Binns, Director of Recreation a... Binns, Shawn From: Donald campbell Sent: Wednesday, April 21, 2010 10:55 AM To: Binns, Shawn; Ball, Jerry Subject: Heritage Day Follow Up Flag: Follow up Flag Status: Flagged Shawn/Jerry This is a note for info and request both Heritage Day on Aug 7th 2010 has requested the use of the railtrail from the 11th to the 9th that day between 10 AM and 1 PM Also they would like the use of 2 pickups to lead and follow on the tractor rally as per other years Hoping this meets with your approval We would get Twp employees within the group to drive the vechicles Don Campbell Page 131 of 345 9v) - Report No. RC 2010 -17, Shawn Binns, Director of Recreation a... 113 Binns, Shawn From: Donald campbell Sent: Monday, June 28, 2010 11:58 AM To: Binns, Shawn Subject: Heritage Day Tractor Route Shawn Forgot to mention - -Route for Heritage Day still undecided First portion set Leave Fairgrounds go left on 15/16 sideroad to 11th line- -right on 11th to railtrail- -right on Railtrail to the 9th- - left on 9th to Lakeshore- -right on Lakeshore to 7th 2nd portion undecided yet 1] return on 7th to Fairgrounds 2]left off 7th on lakeshore west to 5th -right on 5th to 15116 sideroad - -right to Fairgrounds 3] left off 7th on lakeshore to Shelswell - -go through Harbourwood- -return to 7th - -left on 7th to Fairgrounds Timing biggest factor Lunch is at "Luckys" off railtrail at 9th- same as last year Rally starting at 10 AM sharp DON Page 132 of 345 9w) - Report No. RC 2010 -18, Shawn Binns, Director of Recreation a... REPORT Township go ff_GV&"Ze"1 Proud Heritage, Exciting Future Report No. RC2010 -18 To: Council Prepared By: Shawn Binns Meeting Date: July 14, 2010 Subject: Line 4 Park Update Motion # Roll #: R.M.S. File #: RECOMMENDATION(S): Requires Action For Information Only It is recommended: 1. That report RC 2010 -18 be received and adopted 2. That the additional capital expenditures of $34,364 be approved and funded through the Development Charges and Recreation Reserve Funds 3. That the Township bridge the financing of $43, 028 to be reimbursed by the Horseshoe Valley Property Owners Association through donations /approved in kind donations 4. That Motion C1 0051 2 -1 0 be amended by striking #5 5. That the Horseshoe Valley Property Owners Association be notified of Council's decision. BACKGROUND: As part of the 2010 Budget, Council approved capital funding in the amount of $240,000 (based on a 50/50 cost share) to complete the development of a Double Tennis Court, Playing Field, Landscaping and Possible Roof over the Multi- Purpose pad at the Line 4 Park. At the Council meeting of May 12, 2010 Council received memorandum correspondence (Attachment 1) providing an update on the development of the Line 4 Park and passed: Motion No. C100512-10 Moved by Crawford, Seconded by Evans Whereas it has been the Township of Oro - Medonte practice to develop neighbourhood parks on a 50/50 cost share basis with the community; And Whereas staff deems it desirable to proceed with the Line 4 Park Development in an expedient and timely manner; Recreation and Community Services July 14, 2010 Report No. RC2010 -18 Page 1 of 4 Page 133 of 345 9w) - Report No. RC 2010 -18, Shawn Binns, Director of Recreation a... Now therefore be it resolved 1. That the memorandum correspondence dated May 12, 2010 from Shawn Binns, Director of Recreation and Community Services, re: Line 4 Park Development be received and adopted. 2. That the Director of Recreation and Community Services be authorized to proceed accordingly as outlined in the memorandum correspondence dated May 12, 2010. 3. That the expenditures for the Line 4 Park Development not exceed the $120,000 Township capital budget allocation. 4. That the requirements of By -Law No. 2004 -112, "Being a By -law to establish Purchasing and Tendering Procedures for The Corporation of the Township of Oro - Medonte" be waived. 5. And Further That the appropriate by -law and letter of understanding be brought forward for Council's consideration. ANALYSIS: Over the past 4 years the following park development has occurred at the Line 4 Park enabled by successful partnership with the Horseshoe Valley Property Owners Association (HVPOA): 2006 Development of the Lohuaru Trail — Township funded 2007 Development of parking area —Township funded 2007 Temporary outdoor rink- HVPOA funded 2008 Development of Green Gym — 50/50 cost share partnership 2008 Clearing of additional land and installation of waterline — HVPOA funded 2009 Site development, lot clearing, parking lot development and installation of waterline to accommodate permanent multi - purpose pad — Township Funded 2009 Development of multi - purpose sports pad — HVPOA funded Further to the receipt of the memorandum dated May 12, 2010. Staff has been working to finalize the park development plan, associated budget and funding arrangements with the HVPOA and propose the following for Councils consideration: Park Development Plan The attached conceptual design (Attachment 2) provides an outline of the park development. While the initial plan included the development of a roof over the multi- purpose pad, the costs to construct the roof exceeded what would have been possible within the budget with estimated costs exceeding $200,000. To maximize the use of the Multi- Purpose Pad as an outdoor rink outdoor court lighting has been in included in the plan. Additionally there has been a need identified within the community to include "natural" play features for children which has also been incorporated into the plan. Recreation and Community Services July 14, 2010 Report No. RC2010 -18 Page 2 of 4 Page 134 of 345 9w) - Report No. RC 2010 -18, Shawn Binns, Director of Recreation a... Anticipated Budget The estimated project budget is provided as (Attachment #3) Proposed Funding Arrangements The parkland development policy states that community initiated parkland development projects are funded on a 50/50 cost share basis. This has been the foundation of the partnership to date. The parkland plan involves the construction of Tennis Courts which currently are not provided by the Municipality. As this facility is a recommendation emanating from the Strategic Facility Plan and will be a Township facility it is recommended that these costs be borne by the Municipality. A local tennis club has been established and will be assisting with the fundraising efforts of the HVPOA. The club will also assist with future maintenance costs associated with the park. Through discussions with the HVPOA the recommended funding breakdown would be as follows: Municipal Contribution $154,364 HVPOA through donations and approved in kind contributions $ 63,028 Total Budget $217,392 Motion C100512 -10 required a by -law and letter of understanding to be brought forward to outline funding arrangements and the partnership. It is recommended that Motion C100512 -10 be amended to strike #5 from the motion and that Council accept the proposed agreement with the HVPOA in good faith. The HVPOA has currently raised $20,000 and have many fundraising initiatives planned over the coming months. The HVPOA believe the proposed fundraising target of $63,028 is achievable in 2010. To ensure the development is completed expediently it is recommended that the Township advance the funding of $43, 028 ($63,208 HVPOA commitment — $20,000 raised to date) to be reimbursed by the HVPOA through donations/ approved in kind contributions. While the proposal has been approved in principle by the HVPOA park committee it would need to be approved by the HVPOA board at their August meeting. In the interim it is recommended that the development of the park continue as planned to ensure the timely completion of the park. In consultation with the Director of Finance/Treasurer it is recommended that the additional expenses of $34,364 be financed equally between the development charges reserve fund and the recreation reserves. I FINANCIAL: I Additional capital expenditure of $34, 364 Recreation and Community Services July 14, 2010 Report No. RC2010 -18 Page 3 of 4 Page 135 of 345 9w) - Report No. RC 2010 -18, Shawn Binns, Director of Recreation a... POLICIES /LEGISLATION: • Parkland Development Policy • Strategic Facility Plan CONSULTATIONS: • Director, Finance/Treasurer • Horseshoe Valley Property Owners Association ATTACHMENTS: 1) Memorandum dated May 12"', 2010 — Line 4 Park Update 2) Conceptual Design 3) Estimated Budget CONCLUSION: The proposed development and partnership agreement will enable the development of both local and township recreational facilities at the Line 4 Park through a continued partnership with Horseshoe Valley Property Owners Association aligning with the recommendations of the Strategic Facility Plan. Respectfully submitted: Shawn Binns Director, Recreation and Community Services C.A.O. Comments: C.A.O. Approval: Date: Recreation and Community Services July 14, 2010 Report No. RC2010 -18 Page 4 of 4 Page 136 of 345 9w) - Report No. RC 2010 -18, Shawn Binns, Director of Recreation a... MEMORANDUM To: Council Township of� r Proud Heritage, Exciting Future cc: From: Shawn Binns R.M. File #: Date: May 12, 2010 Roll #: Subject: Line 4 Park Development As part of the 2010 Budget, Council approved capital funding in the amount of $240,000 (based on a 50/50 cost share) to complete the development of a Double Tennis Court, Playing Field, Landscaping and Possible Roof over the Multi - Purpose pad at the Line 4 Park. To ensure expediency of the development, site work including clearing and grubbing have taken place over the winter and early spring. As the parkland is at the entrance to the community it is imperative that work is completed in a timely fashion to minimize community impact. The Horseshoe Valley Property Owners Association ( HVPOA) has currently raised $15,000 towards the project and is in the process of implementing a number of fundraising initiatives to raise the 50% of the project costs within the budget allocation. The next phase of the development is the construction of the tennis courts and grading. The estimated expense for completion of this phase is approximately $110,000. It is Councils policy that the 50% cost share funding be achieved prior to development. In this case it is recommended that Council consider the authorization of the construction of this phase advancing the Township funding in the amount not to exceed the $120,000 capital funding allocated in the budget to expedite the parkland development while permitting the HVPOA to continue to raise their share of the capital funding. It would also be recommended that a letter of understanding be developed between the Township and the HVPOA to articulate the funding relationship which would require the HVPOA to raise 50% of the Townships advanced contribution. As this is a community based initiative with many commitments and donations from local businesses flexibility in the purchasing by -law is required to maximize the available budget through negotiations with possible donors. It is also recommended that Council waive the provisions of the purchasing by -law to authorize the Director of Recreation and Community Services and the parkland committee to negotiate prices for the development of the parkland. The proposed recommended strategy will expedite the development of the Line 4 Park, maximize limited budget funding, and continue a successful partnership with the Horseshoe Valley Property Owners Association. Resp et#ully, Shawn Binns Director, Recreation and Community Services Page 137 of 345 9w) - Report No. RC 2010-18, Shawn Binns, Director of Recreation a < A U) 7 T 'r.4 6 c 2: IV- 41 000 0 0 Page 138 of 345 9w) - Report No. RC 2010 -18, Shawn Binns, Director of Recreation a... Page 139 of 345 i NC z 1 r Cr — i�Cl) 1v� x�n O Maac�c�c�c�c�c�c�s�zmml m y c d 0 =' p t ^ � wvc:5 0 oe m 0 CD orc C ^ � ^m`wwmmmmp,C>�m c � v 4.•1b��v�vv.. $.3 fN Oaryo n � o m Etc 3 m . -R, NNt�rV 8-11 N N q �p n oo d v�N�o cnN. � a A 7 VV •�V C 0 O O O O a O Op O r O c� 0 d O V + V1 O Of X8p8p AAp � � �pW Opp�CB8n flIA�r ppW pp�pNppOp Page 139 of 345 VV •�V C O O O O O Op O O 0 O Page 139 of 345 10a) - Mayor H.S. Hughes, report dated June 9, 2010 from Human... COUNTY OF SIMCOE ITEM FOR: HUMAN SERVICES COMMITTEE SECTION: Children and Community Services ITEM NO. HS 10 -106 MEETING DATE: June 9, 2010 SUBJECT: Food Procurement RECOMMENDATION: THAT Item HS 10 -106, outlining information with regard to food procurement at the County of Simcoe be received for information. BACKGROUND: Further to Item HS 09 -101, staff is pleased to provide information on one of the four major work focus areas for the Food Partners Alliance, being the goal to develop and introduce municipal/institutional food procurement policies. To follow is a summary of food procurement practices at the County of Simcoe, plans to increase awareness of opportunities to procure local food, and plans to assist local food producers make connections with the County's major food supplier. Since the fall of 2009, staff has met internally several times to discuss the topic of food procurement. With respect to "food ", the definition includes fresh and frozen meats, poultry, seafood, dairy, fresh fruits and vegetables, beverages, other frozen, dry and canned foods, as well as food made from a combination of the these ingredients and/or provided by catering or banquet service providers. With respect to local food, "local" is being defined as food that is grown in the County of Simcoe and other regions in Ontario. Information has been gathered on the overall quantity of food that the County of Simcoe procures and from what sources, opportunities to increase the amount of local food within that total amount, and any associated costs of doing so. The desire of all to procure local food where possible from reliable sources of supply in season, while ensuring that all safety and quality requirements are met, combined with achieving best total acquisition value for the County, has been clearly agreed upon. The County procures food directly or indirectly through the following avenues and in the following estimated dollar amounts: Page 140 of 345 10a) - Mayor H.S. Hughes, report dated June 9, 2010 from Human... June 8, 2010 Human Services Committee HS 10 -106 Page 2 Food Procurement Avenues Estimated Annual Main Source Expenditure Within Catering Services for Special On Site Events e.g. Staff Appreciation Picnic, $25,000 to $30,000 Springwater Cafe and Museum Events, or for Catering Internal Operational Meetings, e.g. Council and Committee Meetings, Training Within Banquet Services for Variety of Service Off Site Meetings and Special $10,000 to $20,000 Providers in the County Events e.g. Staff Recognition of Simcoe Awards Dinner Supply Kitchen Facilities in $3 million Sysco Food Systems Long Term Care Homes Catering for On Site Internal Operational Meetings and Special Events In February 2010, staff approached the new tenants in the Administration Centre's cafe space who are providing the majority of catering for operational meetings within the Centre as well as to the Museum for special events. Springwater Cafd and Catering advised that they were already utilizing many local foods within their operation i.e. where best value is achieved for their business and where pricing to their customers is not increased by doing so. Springwater Cafd and Catering was provided with the promotional material for Simcoe County Farm Fresh, they have made contact with several sources of supply within that association, and they will continue to procure local food where best value for their business is achieved. On request, Springwater will specifically use food from Simcoe County Farm Fresh members in the preparation of catering orders, and where costs are higher, they will simply pass that cost along to the customer. That being said generally speaking, local food (food grown in Ontario) already comprises a significant part of Springwater's menu on a day to day basis, year round — already providing the County with best acquisition value with regard to local food. Staff have suggested that Springwater Cafd and Catering communicate their use of local food to their customers via their menu and catering order forms, and on request they will provide the details of local food used (e.g. Egg Salad made with eggs supplied by Edward's Farm in Innisfil) to the co- ordinator of the event for communication to the attendees of the meeting or event. Banquet Services for Off Site Meetings and Special Events County staff who source quotes for or arrange offsite meetings and special events have in the past year sought out providers who promote the fact that they utilize local food. Staff has also made specific requests to vendors that local food be utilized when preparing quotations for special events, and staff have asked that those local food details be communicated to the Page 141 of 345 10a) - Mayor H.S. Hughes, report dated June 9, 2010 from Human... June 8, 2010 Human Services Committee HS 10 -106 Page 3 attendees of the event to promote awareness of local food procurement. Procurement staff will seek out and communicate banquet service providers that utilize Simcoe County local food wherever possible, and food grown in Ontario, and ensure that all options are presented to the manager making the procurement decision, so it can be determined which option provides best total acquisition value to the County. Food Supplied to Long Term Care Facilities As noted above, the largest area of food procurement for the County is that which serves our four Long Term Care Facilities and their residents. It is recognized that the level of risk associated with the food supply to this population is high and that quality, safety and reliability of supply is paramount, balanced with achieving best total acquisition value for the County of Simcoe. Through a competitive process, the contract to provide the County with Long Term Care operational supplies was awarded to Complete Purchasing Services whose main food service provider is Sysco. Sysco is the largest food services company in North America with 400,000 customers, 51,000 employees, 180 locations in North America including 19 in Canada, and sales of over $37 billion in 2008. Schedule 1 attached provides more details with regard to Sysco Foods. The County of Simcoe deals with Sysco Central Ontario who, operating from their distribution facility in Peterborough, Ontario, distributes over 10,000 food service products, with daily deliveries on average of 1000 per day. County procurement staff attended the Peterborough facility of Sysco in April, 2010, toured the operation and met with their president to discuss the amount of local food we currently procure within our contract, potential opportunities to increase the amount, and ways to connect County food producers with Sysco. Sysco staff was proud to explain the many layers of their complex quality systems, as well as their substantial efforts to lessen the company's effect on the environment, reduce waste, save energy, and encourage the procurement of local food within their own supply chain. Sysco, a major provider of foods to many unique restaurants and large restaurant chains has developed a local food initiative specifically for their customers who desire local food for their restaurant menus. Sysco has also developed a programme entitled "Good Agricultural Practices" (GAP), that all of their suppliers are required to comply with if they wish to supply Sysco with their products. The GAP programme encompasses food safety and sanitation, water analysis, fertilizer use and land use. They also require their suppliers to abide by the Sysco Supplier Code of Conduct, addressing ethics and work practices. Sysco has expressed enthusiasm with regard to communicating the business opportunities with Sysco to the Simcoe County Farm Fresh Association and related local food suppliers within the County of Simcoe and the Province of Ontario. County staff is hoping to facilitate a meeting between the groups in upcoming months. Page 142 of 345 10a) - Mayor H.S. Hughes, report dated June 9, 2010 from Human... June 8, 2010 Human Services Committee HS 10 -106 Page 4 Procurement Policy Implications Staff revise the Procurement Policy every two years to ensure it remains relevant and reflects industry and legislative standards, internal County processes and systems, and the procurement philosophies, key goals and related principles that our stakeholders value. For example, in 2008, the six Key Goals of the policy were updated to include a seventh, being Consideration for the Environment. Staff is proposing the addition of language similar to the following, to the list of "Related Principles ", when the updated Procurement Policy is brought forward in the fall of 2010 for Council approval: • To increase awareness of local food procurement opportunities (local being defined as grown in the County of Simcoe or the province of Ontario) and to encourage the procurement of local food where best total acquisition value will be obtained by the County. The Agreement on Internal Trade (AIT, Federal) and the Discriminatory Business Practices Act (DBPA, Provincial) prohibit considering the geographical location of a vendor as a factor in a competitive bid award evaluation (also known as favouring local suppliers), unless there is a direct connection between the physical location of the supplier and the successful delivery of the goods or service (e.g. the contract for performing emergency HVAC service must include the ability to respond within an hour if needed, and therefore being geographically close is a requirement). When it comes to procuring food, the preference for maximum freshness (shortest travel time from source) is a completely valid consideration in obtaining best total acquisition value for the County. As such, staff is confident that choosing a geographically closer supplier for certain foods is not in contravention of the spirit of the AIT or the requirements of the Discriminatory Business Practices Act. Communications with the Food Partners Alliance On April 21, 2010 staff met with Gary Machan of the Food Partners Alliance to review the information gathered to date and our plans for next steps. The County's current avenues for food procurement were reviewed and it was agreed that the definition of local food should encompass food grown within the Province of Ontario. Mr. Machan was pleased with the efforts being made by the County to procure local food, he was in agreement that a philosophical statement within the procurement policy would be a very positive action to take demonstrating the County's support for local food procurement, and he agreed that a meeting between Sysco and the local food suppliers would be very helpful in facilitating their access to larger markets. Staff will report back on these activities as they develop. Communications with other Public Agencies within the County County procurement staff regularly attend the Georgian Bay Area Public Purchasing Cooperative (GBAPPC) meetings along with key procurement staff from other public agencies in the County such as municipalities, hospitals, etc. Staff will bring forward the issue of food procurement to the group at an upcoming meeting for discussion and sharing of information. Page 143 of 345 10a) - Mayor H.S. Hughes, report dated June 9, 2010 from Human... June 8, 2010 Human Services Committee HS 10 -106 Page 5 FINANCIAL ANALYSIS: According to the University of Toronto, which adopted a local food procurement policy in 2006, there is on average a 15% increase in cost for procurement of food that is grown locally. Staff believe that the County's definition of local food being "province of Ontario wide ", as well as the increased focus on and increased supply of local food over the last 4 years, in particular the sources promoted by Simcoe County Farm Fresh, will result in a cost increase of less than 10% for local food and in some cases no increase or even a savings, particularly in the summer months. Staff believe that a decision to procure a product that is slightly higher in price than another because it provides better quality, freshness, reliability of supply, or in other words, best total acquisition value, supports the philosophy of our Procurement Policy which strives to ensure best value for money for all goods and services procured. Staff will continue to procure local food where best total acquisition value is achieved. SCHEDULES: The following schedule is attached and forms part of this Item. Schedule 1 Information on Sysco Foods HS 10 -106 Sched 1. pdf PREPARED BY: Dawn Hipwell, Director, Procurement, Fleet and Property APPROVALS: Date Terry Talon, General Manager, Social Services May 31, 2010 Lealand Sibbick, Deputy Treasurer May 31, 2010 Mark Aitken, Chief Administrative Officer June 1, 2010 Page 144 of 345 10b) - Mayor H.S. Hughes, correspondence dated June 16, 2010 from J... �w�cia� �o� �%urriepa� ties June 16, 2010 Township of Oro - Medonte 148 Line 7 S., P.O. Box 100, Oro, ON LOL 2X0 Attention: Harry Hughes, Mayor Dear Mayor Hughes: ONTARIO GOOD ROAOS ASSOCIATION 6355 KENNEDY ROAD, UNIT 2 MISSISSAUGA. ONTARIO L5T 21-5 TELEPHONE 905- 795 -2555 FAX 905-795-2660 www.ogra.org AIN 2.1 iv As you know, the Minimum Maintenance Standards (MMS) were created to help Ontario municipalities manage their risk from legal action stemming from personal injury on municipal roads. Unfortunately, claims are repeatedly brought against road authorities for personal injury and property damage alleging inadequate maintenance of roads, signage or failing to provide proper winter deicing, sanding and /or plowing. The MMS have been very successful in defending against these claims. If the municipality can show that they were following the minimum level of maintenance set out in the regulations, plaintiffs are often discouraged from proceeding with their claims either by their lawyers or upon presentation of proof in discovery. Further, upon making it to the Courts, usually with a claim for catastrophic injury, the courts have been looking for the compliance with MMS with regards to municipal liability. Recently an application was filed with the Superior Court of Justice to have the Minimum Maintenance Standards declared null and void. This application has been filed by individuals who have also filed suit against a municipality for a winter related accident. The municipality is attempting to defend the action, in part, by proving that they were in compliance with the Minimum Maintenance Standards. The application to have an order declaring the MMS null and void, if successful, will have huge implications for all Ontario municipalities. Municipalities, who are exercising due diligence and maintaining their roads in good repair, or providing excellent winter maintenance, will no longer have a viable defence against spurious claims of liability. With no viable defence, claims that might otherwise be thrown out.will continue onto expensive trials and old claims could possibly be re- filed. The courts may once again start awarding large settlements which will result in higher insurance premiums for municipalities. For this reason the Ontario Good Roads Association is filing notice with the court that we wish to oppose the application on behalf of our municipal members. Page 145 of 345 10b) - Mayor H.S. Hughes, correspondence dated June 16, 2010 from J... OGRA does not have the financial resources to defend this application and any subsequent appeals, which potentially could go as high as the Supreme Court of Canada. We are therefore turning to you, our members, to ask you to consider contributing. to a "MMS Litigation Fund' ... _A small contribution to the fund will greatly assis 'GGRA infighting this application "on behalf of ail our members. We are suggesting that each municipality consider contributing 100 per- capita with the maximum contribution capped at $50,000 and the minimum being $1,000. We appreciate that municipal budgets are stretched; however a small contribution now could save significant money in the future. Please feel free to contribute whatever you can to the cause. Any funds not used will be refunded back to contributing municipalities on a pro -rated basis. Thank you for your consideration of this request. If you have any questions or concerns please contact me. J. W. Ti Director Page 146 of 345 10c) - Councillor Crawford, re: Oro Township Stone at Administratio Page 147 of 345 W W z o o W o r00 � W �o LL � 0 z W RLLJ W �--- a) M LL o Wo 2 a LL ° o a �� (5 _z _ - a Z� 00 WW z Q °° LLJ o Page 147 of 345 1Oe) - Councillor Coutanche, re: Solar Panel Renewable Energy ... Free Press Battle over solar farms heats up as sun power faces detractors Posted By SARA ROSS Posted ! day ago Seven large solar -panel projects proposed for Severn and Oro - Medonte townships have to go through a "rigorous" government process before seeing the light of day, says Robert Leah, director of development with Recurrent Energy. About 60 concerned citizens from both townships attended a public meeting in Hawkestone Tuesday evening in hopes of learning more about the project -- including how they can fight it. "The renewable approval process is pretty rigourous, so it's not a slam dunk that this happens," Leah said. "There are opportunities for the folks to show this is offering irreparable harm." Recurrent Energy, a.San Francisco -based independent power producer, was awarded the local contracts by the Ontario Power Authority (OPA) in April. Oro - Medonte resident Bernard Pope, who created Ontario Farmland Preservation, says his group is concerned about farmland loss and negative environmental impacts. "What I want is a moratorium on these solar farms," he said. The Orillia Fish and Game Conservation Club is worried the proposed solar panel site adjacent to the Langman Wildlife Sanctuary located at the 14th Concession of Oro - Medonte Township, will affect wildlife, said president Ted Duncan. Though a bird sanctuary, there are also deer on site, he said. "A concern I had was about the movement of animals," Duncan said. "Would they all have to go around these things ?" Recurrent Energy must address all concerns in its proposal to the Ministry of Environment, Leah said. "Certainly there are valid concerns, but I believe we have valid answers for all of them," he said. "I believe we can mitigate all of these. There may be people that just aren't happy because they don't believe it should be used period. I can't help that." Page 148 of 345 11 a) - Highlights of Nottawasaga Valley Conservation Authority boar... SA NOTTAWASAGA VALLEY CONSERVATION AUTHORITY ,n HIGHLIGHTS FROM BOARD MEETING ON JUNE 11TH, 2010 UPDATE ON NVCA HEARING BOARD'S DECISION ON APPLICATION UNDER ONTARIO REGULATION 172106 FROM LEESA TURNBULL AND CANADIAN TIRE REAL ESTATE LIMITED NVCA staff and the applicant requested clarification on a provision in the Hearing Board's motion passed on May 14th, 2010. The provision in question was the "termination of the proposed severence application." Staff proposed three options to address the matter, which are: 1. Re -apply for a Boundary Adjustment with no new lots created (e.g. add floodway lands to an adjacent existing property owned by the applicant or others); or 2. Continue with current application and convey the retained part to a public agency (e.g. Essa Township); or 3. Revise current severance application to address the latest proposed Canadian Tire. The NVCA Board of Directors approved a motion directing staff to facilitate the new Canadian Tire store based on the three options listed above. UPDATE ON MEMORANDUM OF UNDERSTANDING FOR SERVICE DELIVERY IN SEVERN SOUND WATERSHED IN THE TOWNSHIP OF ORO- MEDONTE Staff from all parties continue to work on the MOU. However, given the NVCA Board does not meet in July, it is unlikely the August 31St deadline will be met. The Board indicated that if Oro - Medonte requests an extension from the Mining and Lands Commissioner, the NVCA would be willing to support the request. NVCA BOARD ENDORSES PROVINCIAL REPORT ON CONSERVATION AUTHORITY ROLES AND RESPONSIBILITIES IN PLANNING SERVICES (a.k.a. CALC REPORT) The Board of Directors strongly endorsed the final version of the report titled "MNR's Policies and Procedures for Conservation Authority Plan Review and Permitting Activities." The final report is posted on the NVCA web site at http: / /www.nvca .on.ca /OurProgramsandServices/ Planning /PlanningPolicies /index.htm. UPDATE ON THIRD PARTY REVIEW OF NVCA PLANNING PROGRAM Karen Wianecki, Director of Practice, Planning Solutions Inc., presented an overview of the NVCA Planning Program Review to be conducted in July 2010. Staff, board members, partners and clients will be involved in the review process which will focus on determining if the program as a whole is meeting corporate objectives and supports corporate needs. The board members were given an opportunity to provide their input and to complete a questionnaire. Future Meetings and Events For more information contact: Nature at Night at the Tiffin Centre — June 18 Wayne Wilson, GAO /Secretary- Treasurer Executive Committee meeting — June 25 (705) 424 -1479, ext. 225 Trails Open at Nottawasaga Bluffs— August 15 wwilson(a)nvca.on.ca Board of Directors & Executive meetings — August 27 Page 149 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... 721"lchhag. L (�Zt BARRIE PUBLIC LIBRARY MINUTES BOARD MEETING #10 -03 THURSDAY MARCH 25, 2010 AT 7 :30PM CONSUMERS GAS BOARD ROOM PRESENT: C.Virgo (Chair), M. Meads, L. Strachan, V. DeCecco, R. Duhamel (Vice- Chair), J. Heran, S. Kastner, A. Davis (Director), T. Latimer (Recorder), H. Betz (Business Officer) ABSENT: L. McClean, A. Prince 1. Call to Order . The meeting was called to order at 7:33pm 2. Confirmation of Agenda . Add 10.4 Report on Strategic Plan Add 10.5 Room Bookings Item 8.2 moved to beginning of the agenda following campaign update 3. Conflict of Interest None declared 4. Capital Campaign Update — Ann Andrusyszyn Ann gave a brief update on the campaign, outlined events coming up and that the campaign has reached approximately 90% of the goal. Moved to Item 8.2 8.2 McLaren Art Centre Partnerships — Business Arising from Corporate Committee Meeting The Phil Richards art collection 5 year contract has ended. Corporate Committee has recommended the contract be signed with an amendment requested by management to the old contract. that a piece from a wall in the Children's area be moved to the wall near the main entrance behind the hold shelves. This move is to accommodate for new shelving for the multilingual collection on the Children's floor. The wall behind the hold shelves on the main floor is currently being used by the Barrie Art Club. The board requested a report back at the April board meeting that can answer the following: Is there is another space available for the Barrie Art Club that currently uses the wall? Is there another option/compromise with the Phil Richards contract? Is there another space option for the shelving in the Children's area? Page 150 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... #10 -14 DUHAMEL - KASTNER THAT the Barrie Public Library Board defer consideration of the Richards Contract, agreement with the McLaren Art Centre until April Board meeting. CARRIED 5. Minutes of Meeting 5.1 Minutes of Board Meeting #10 -02 dated Thursday February 18, 2010 #10 -13 HERAN - MEADS THAT the Minutes of Board Meeting #10 -02 dated Thursday February 18, 2010 be adopted. CARRIED 6. Business Arising None Report of the Chair Kevin Bradley (City — Manager of Facilities) sent a report regarding Holly Centre Expansion. He will send further information on April 5 and commends Shonna Froebel for her work on the project. A copy of a letter sent to Shonna Froebel, Manager Adult Information Services from a library patron suggested the Library make a certain newspaper available.. Shonna's response indicating the Library's selection policy was copied to the Board. The newspaper suggested was not a local newspaper. 8. Committee Reports 8.1 Minutes of C_oroorate Committee_ Meeting #CR10 -01 dated Wednesday March 17. 2010 The Corporate committee recommended to the board to approve the Workplace Harassment and Workplace Violence Policies. The board requested to see copies of the policies at the next meeting and the motion to approve the policies has been deferred until April. After the Corporate Committee meeting sharps containers had been installed. #10 -15 MEADS - DECECCO THAT the Minutes of Corporate Committee Meeting #CR10 -01 dated Wednesday March 17, 2010 be received. CARRIED 8.2 McLaren Art Centre Partnerships — Business Arising from Corporate Committee Meeting Discussed above Director of Library Services Report February 2010 Al attended an Advocacy Committee meeting. FOPL is pushing for an increase of the library grant. A draft will go to the province asking for a significant increase. 10. Other Business 10.1 Security Guard Pilot Evaluation Page 151 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... Catherine will write a letter to Kevin Bradley (City — Manager of Facilities) requesting indicating the following motion has been passed: ME #10 -16 DUHAL - KASTNER THAT Barrie Public Library Board (1) approve the installation of a security camera and monitoring signage for the main floor area of the Library outside of the downstairs washroom. (2) Arrange with the City of Barrie Facilities Department for a security guard presence at the Library at the decision of library administration whenever conditions warrant and report to the Board when gueards are requested. CARRIED 10.2 Branch Naming/Logo Art Work Opportunity #10 -17 MEADS - DECECCO THAT the Barrie Public Library Board accept Ann Andrusyszyn's report re: Naming the New Branch Library — Barrie Public Library Painswick Branch. CARRIED 10.3 Board Email Distribution List Board members were informed of the LDAS newsletter and can request to the LDAS if they wish to be on their email list. 10.4 Report on Strategic Plan #10 -18 STRACHAN - DECECCO THAT we accept the recommendation of the strategic planning committee to use the Randolph Group. CARRIED 10.5 Room Bookings BUG (Barrie Users Group) requested to the board that the library accommodate their meetings. Current Room Booking policies were reviewed. The board supports the policies and procedures as it gives priority to library programs and equal opportunity to all nonprofit groups to book the meeting rooms. Catherine will respond to BUG. 11. Committee Meeting Dates At the Call of the Chair 12. Date of Next Board Meeting Thursday April 22, 2010 at 7:30pm in the Consumers Gas Board Room. 13. Adjournment The meeting was adjourned at 9:30pm by Vince DeCecco. Page 152 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... CHAIR DATE Aww SECRr A DATE Page 153 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... DIRECTOR'S REPORT April 22, 2010 for March 2010 PERSONNEL 1. In pursuit of the Rotary Club of Barrie's fundraising efforts and commitment to the Library's Capital Campaign, the Director continued to work on the Rotary's Auction. Tracy Latimer input all of the donation items into a spread sheet to support the Auction's online and newspaper item list. 2. March 24a', the Director attended the new Rotary Incoming Executive meeting. The Director has been elected to be a member again this year. 3. March 30`h, the Director participated in a meeting of the Federation. of Ontario Public Libraries (FOPL) Advocacy Task Force to develop strategies to focus on a single message for provincial politicians to increase the Public Libraries Grant. 4. March 30th, the Mayor, City Council members, Barrie Public Library Board, City and Library Staff participated in the "sod turning" media event for the Painswick Branch Library. An audience of interested adults and children from south Barrie attended. H INFORMATION SERVICES 1. Shonna Froebel finished a six -week course "Serving Diverse Communities" toward becoming a Certified Public Library Administrator. Shonna received top marks. 2. Shonna attended the American Public Library Association conference in March. 3. Robyn Zack and Laurie Wright attended an Overdrive webinar on making the "Libraries on the Go" Download Station available to Barrie-patrons. This will enable library patrons without computer internet access to download audio books too. 4. Ayla Demiray, Alison Bramwell, Janet Graham, Mary McAlpine, Lynn Hougham attended SOLS webinar on "Overdrive patron assistance" to troubleshoot patron issues. 5. Cathy Bodle, Martha Chown and Sylvia Mueller attended a Webinar on March 31 about managing French Community Information records as part of their work with Information Barrie and the Simcoe County Information Coalition. 6. Cathy received recertification with the Association of Information Referral Specialists (AIRS), as a Certified Information and Referral Specialist (CIRS) designation in March. 7. Robyn Zack provided 2 sessions for Information Services staff members demonstrating some of the new features available with the "Userful" interface that enables library patrons to use memory sticks, e-mail as well as saving and attaching files. 8. Janet received an e -mail and letter from Canadian National Institute of the Blind (CNIB) dated March 17, stating the Public Library Sales Program (PLSP) would cease to exist on March 31, 2010! Hopefully the PLSP program will reappear next year. 9. Patricia Roebuck submitted the 2010 multilingual collections profile to Library Service Centre (LSC) for the Automatic Release Plan (ARP), putting more money in DVDs as fewer will be supplied from the Southern Ontario Multilingual Project (SOMP) this year. 10. 5 DVDs, 2 CD's, 176 and 7 French donated items were added to the collection in March Page 154 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... 11. Alison Brumwell created additional shelf talkers to assist library patrons in locating materials having to do with pregnancy and automobile repair. 12. Elizabeth Bufton set up four displays on the main floor: "Living Green @ Your Library," "Get Creative @ Your Library," "It's Tax Time @ Your Library" and "Literary Fiction @ Your Library" as well as updated the "Recommended" Reading Lists. 13. Information B arrie distributed 11 Newcomer Information packages in March. 14. Shonna Froebel attended 3 Business Networking International (BNI) Breakfast meetings and held one -on -one meetings with two BNI members. 15. Shonna attended an Ontario Public Library Association (OPLA) Readers' Advisory committee meeting in March. 16. Elizabeth Bufton provided Visiting Library Services to 5 retirement and nursing homes in March. Janet Graham and Elizabeth also provided material for 17 Nursing/Retirement Homes. 17. Janet Graham and Elizabeth Bufton met with Heather Kenehan from City of Barrie and created 5 programs for alternate weeks in April and May as part of the senior outreach at Holly Recreation Centre. The programs are: Learn to Sudoku, Learn to write Poetry, Down - loading audio books, Using Info Barrie and online magazines, Summer Reading and Book Talk. 18. Janet was contacted by Stuart Woods, editor of Quill and Quire, for a telephone interview about being a senior services librarian; this is part of a series on how librarianship is evolving. 19. Janet distributed a bundle of senior's pages and newsletters to the TD Bank on Bryne Drive for their monthly seniors' afternoon. 20. Janet attended Welcome Wagon 50 +. New seniors were pleased to discover the Library provides free senior programs. 21. Janet Graham and Elizabeth Bufton found "Senior Connect" was very well attended with 114 registered spaces filled. 22. Janet created and laminated display posters with our new program logos for Welcome Wagon and Senior Connect outreach. 23. Janet provided her monthly book review for Focus 50+ community seniors' paper and a list-of upcoming adult/senior programs. 24. Anne Dorsey met with Catherine Johnson and Sarah Peddle of the David Busby Centre in March to determine what resources the Library can provide to assist with their planning for the future. 25. Anne presented an outreach session on PCensus and MDDI to the Investors Group on March 3rd, 26. Anne presented a session on Social Networking Tools for Farmers at the Simcoe County Farm Fresh Association AGM on March 8t'. 27. Anne met with Angela Barham from Sun Life to discuss a future presentation on PCensus and MDDI for Sun Life advisors. 28. Anne attended the WINGS breakfast meeting on March 31St 29. Anne spoke at length with a Librarian from Whitby Public Library on the pros and cons of PCensus and MDDI. Whitby Public Library is planning on purchasing PCensus in the near future. 30. Mary McAlpine conducted a tour for Woods Park residents and staff. She showed them the Library's resources and talked about our programs. Page 155 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... 31. As Chair of the Southern Ontario Multilingual Project (SOMP), Patricia Roebuck participated in the Annual General Meeting and led the executive in making a 25% reduction in the budget to meet required reduction targets. 32. Shonna Froebel attended an Ontario Public Library Association (OPLA) Readers Advisory committee meeting in March. 33. Planning continues for the 2010 InformOntario Conference, to be held at Georgian College in Barrie May 11 and 12, 2010. 34. In March, Adult Information Services delivered 24 programs including computer workshops, tours, book clubs, business seminars, health and wellness, travel programs and community outreach events to 396 individuals. 35. Robyn Zuck and Shonna Froebel provided an evening workshop entitled -Face book, Twitter, Flickr and Blogs. 36. Janet Graham contacted both prize winners, Valentina Wynnchuk and Sharon Brown, in the Mature Adults Love to Read Contest. They were delighted to win a $25.00 gift certificate to Page & Turners book store. 37. Janet introduced presenters Murray and Judy Smith to 23 interested people for the Vietnam and Cambodia travel program. 38. Janet assisted Elizabeth Bufton with a Saturday afternoon Sudoku program. 39. Alison Brumwell provided a Beginner Internet session for our senior patrons. 40. Janet Graham and Lilli Papais - Bolting held a 2 session beginner intemet course for 7 patrons each week. 41. Mary McAlpine taught advanced searching using the Library's website. 42. Robyn Zuck prepared and presented part 1 of the Yahoo Mail workshop. 43. Anne Dorsey facilitated the planning for the Small Claims Court session held on March 1st 44. Anne presented Business Plan 101 on March 10a`. 45. Anne presented PCensus information session on March 24th. 46. Anne provided an information session/tour for the Job Finding Club on March 25th. 47. Anne presented Filing Taxes Online on March 23rd 48. Anne met with Lee Ann Wilkens from Manulife Banking to discuss a future program on understanding and taking charge of consumer credit reports. 49. Shonna attended two project meetings for the Painswick branch as well as the Sod Turning. Shonna has selected the names for the exterior book design of the building: Anne of Green Gables by Lucy Maud Montgomery The Hockey Sweater by Roch Carrier Alligator Pie by Dennis Lee Who Has Seen the Wind by W.O. Mitchell The Stone Angel by Margaret Laurence The Tin Flute by Gabrielle Roy Flint and Feather by E. Pauline Johnson, Tekahionwake Maria Chapdelaine by Louis Hemon Never Cry Wolf by Farley Mowat 50. Shonna attended a Holly Community Centre Library Design Study Progress meeting. Children and Youth Services 1. March 12, Debra Smith and Kym McOuat attended a webinar on a Teen Health and Wellness Database available through Rosen Publishing. Page 156 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... 2. March 19, Kym McOuat, Cindy Pomeroy -White and Debra Smith attended a webinar on the subject of Patron Assistance with Audio Books. 3. March 11th, Laura LaFleshe and Cindy Pomeroy -White attended Overdrive: Patron Assistance webinar. 4. Jane Salmon and Shonna Froebel attended the Public Library Association (American Library Association) conference in Portland Oregon from March 23 — 27th. This conference is held every two years. Some of the sessions Jane attended covered storytimes for Autistic and Special Needs children, updates on the Every Child Ready to Read Program, teens in the library, Gaming in the Library and Active Learning for Children in libraries. 5. March 29th, Laura LaFleshe and Debra Smith attended a Library Service Centre (LSC) publishers' display in Mississauga. This was a great opportunity to see some of the new books coming out this Season and assist with the Library's selection process. 6. 17 Storytime Kits were circulated in March. 7. Debra Smith added 16 donations to the young adult and junior non - fiction collections. 8. Nancy Woods added 69 donations to the children's collection in March. 9. Room booking capacity for community group use and library programs is becoming difficult. An analysis of room use by community groups revealed that one group accounted for most of the advance evening bookings making it difficult for other groups to find space. The Library will commence limiting the total number of monthly meetings any one community group can book in a single month. This will not have any effect on library partnership programs but will enable more community groups to share room space at the Library. 10. Ruby Meijers sent out press releases for the March break events. She also e- mailed the events to the Barrie Examiner and Barrie Advance Community Events. 11. March 1, Brenda Jarvis conducted a Tour /story for the 14th Barrie Beavers. 12. March 2, Laura visited Codrington School for the Battle of the Books program. 13. March 4, Jane Salmon visited the students on the Battle of the Books team at Assikinack Elementary School. 14. March 5, Kym McOuat visited the Battle of the Books team at Steele Street Public School. 15. March-5, Jane Salmon visited the Battle of the Books team at Algonquin Ridge Elementary School. 16. March 5, Patricia Roebuck presented the French Every Child Ready to Read initiative to a small group of parents and the leader of the French Early Years Centre. 17. March 9, Debra Smith and Laura LaFleshe led a tour for 65 students from grades 4 & 5 classes from Terry Fox Public School. 18. March 10, Jane Salmon attended an all day meeting of the Simcoe County Best Start Committee to look at planning for coming year. 19. March 11, Ruby Meijers delivered an outreach storytime for the Early Years playgroup at Inniswood Baptist Church. 20. March 11, Nancy Woods visited the Battle of the Books team at West Bayfield Elementary School. 21. March 23, Laura Lafieshe visited Allenview Early Years Playgroup and performed a storytime. 22. March 24, Nancy Woods visited the Battle of the Books team at Ferndale Woods. 23. On March 24th Laura LaFleshe visited Gateway Coop Early Years Playgroup and delivered a storytime for 18 people. Page 157 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... 24. March 25, Ruby Meijers made a Battle of the Books visit to Hewitt's Creek Public School. 25. March 25th Laura LaFleshe led a tour for 16 Sparks. 26. Ruby Meijers prepared a Municipal Housing Book Block in March. 27. March 29, Patricia Roebuck offered a French tour, catalogue demonstration; story and song to 24 grade 5 French students from Warnica Public School. 28. March 29, Jane. Salmon visited the Battle of the Books teams at W.C. Little and Emma King Elementary Schools. These are two schools new to the battle. 29. March 30, the Teen Advisory Board began filming a book trailer (about the book "World War Z ") which will appear when finished on Teen Territory. 30. Kym McOuat enjoyed the Zehrs' Storytime on March 30th as a result of the sod turning ceremony for the new branch. At the second storytime several of the participants mentioned the sod turning ceremony. There is a great deal of excitement about the new branch in that part of town! 31. Cindy Pomeroy -White continues to prepare for the National Youth Week (NYW) in May. She attended a NYW meeting in March and is coordinating planning for the NYW Fashion Show with Brandon Dwyer, ROCK95, Kelsey's and Holly Community Centre. Cindy arranged and accompanied a Teen Advisory Board (TAB) member, Katrina Steeves, to Rogers, for a live interview to promote NYW events and TAB. Cindy also arranged for media coverage of NYW by ROCK95 and KOOLFM for May 1 and May 3 via their Street Truck. Cindy also arranged for a Barrie Examiner article to be done on NYW. Cindy is also busy arranging sponsors for the events. She obtained a donation of 5 free dinners as grand prize for NYW at Kelsey's and obtained an M.C. for the event. Cindy sent thank you letters to Kelsey's and Georgian Copy for their donations (Kelsey's National Youth Week and Georgian Copy for donating printing of prints for the Teen Photography display). 32. During the month of March, Children's and Youth Services delivered 57 programs to 1092 participants. Programs included storytimes, reading circles, tours, outreach, teen programs, computer programs and puppet shows. 33. Winter Registered Storytime session finished in the first week of March. 34. March Break was the main focus of March for the children's staff. Our theme was GPS @your library (Games, Physical Activity and Stories). The attendance was great over -all with the being programs targeting 3 -7 years. 35. Kym McOuat and Laura LaFleshe worked on the DeweyCaching activity that was offered all weekday hours we were open and was very well received. Approximately 219 children enjoyed the activity which had them using compasses and following directions to find the special cache hidden somewhere on the children's floor. The program received mention in the Friday March 19th Barrie Examiner. Kym is writing an article for the Feliciter (Canadian Public Library Association Newsletter) about the program. 36. March Break started with 127 people enjoying a musical performance of local group, Running Shoes. 37. Vicki Nicholls and Nancy Woods presented 4 puppet shows in 3 days at the library with a total attendance of 272 people. 38. March 17th Laura LaFleshe ran the Dance, Dance Revolution program. 39. March 18, Debra Smith facilitated the Yoga for Kids program. 40. Circle of Readers Winter session finished with a fabulous "Beach Party." 41. Ruby Meijers provided a monthly Junior Bookclub. Page 158 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... 42. Preparation has started for this year's TD Summer Reading club and Readopoly. The theme is "Destination — Jungle." 43. Debra Smith has been receiving many book reports for the Teen Tech Week Online Review contest. Debra also prepared a display for Teen Tech Week (bookmarks, posters, books) in the young adult area. 44. Debra Smith and Cindy Pomeroy -White met with members of the Teen Book Club to show a book trailer and an interview with the author for our upcoming book. 45. Creative Arts Contest ended on March 21 and Cindy Pomeroy -White received a total of 95 entries this year. 46. Debra Smith and Cindy Pomeroy -White will start to prepare for 2010 Teen Summer Reading ( "Survivor ") and Cindy will be approaching "The Source" and "The Rotary Club" for prizes. 47. Cindy posted flyers. for the Creative Arts Expo which will take place on April 23 and Robbie Woods, former TAB member, has agreed to M.C. TAB members will assist with the Expo. 48. The 2009 TAB TV commercials are now on Teen Territory thanks to the edited and final versions being sent by Rogers. 49. Cindy Pomeroy -White has arranged for Julie Ross to attend NYW Volunteer /Job Fair on May 3 to set up a Library booth. 50. Brenda Jarvis has been working with Ann Andrusyszyn to create logos to be used in the newsletter as well as flyers and other promotional materials for programs that are part of a series (Visual Identity and Branding). Logos have been created for: Life Issues 101; Health Series; Master Gardeners Series; Real Estate 101; Estates and Wills 101. 51. Debra Smith updated the Teen Territory website to include a list of Young Adult (YA) suggested titles that have been ordered, book of the month (book review), poll and online quiz. Debra also updated the OLA Bests for the Teens list on "Teen Territory" and displayed the titles in the young adult area. 52. Debra created two displays in March for the Children's floor- one for March Break on fitness and exercise, and another focusing on authors that celebrate March Birthdays. III CIRCULATION SERVICES 1. In March, 17 Nursing Homes received Visiting Library Service (VLS) involving a total of 76 deliveries requiring 45 volunteer hours. The Library has 2 new VLS volunteers. 2. The acting Manager of Circulation is collecting information from the staff in the circulation department regarding processes and reviewing procedures to streamline the workings of the department in anticipation of a multi branch system. IV INFORMATION TECHNOLOGY SERVICES 1. Freida Lund continues to process orders electronically and updates the catalogue records. Freida is working on a special project with Library Service Centre (LSC) involving electronic invoicing using "edifact" software to enable ordering with LSC using the Library's Horizon acquisitions software. 2. Andrew Rogers worked on the collections toolkit reports using Horizon to generate monthly budget reports. Other new reports include the statistical analysis of the check -out circulation volumes, automatic purging of MARC records, Photoshopping Page 159 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... DVD covers for split DVD sets, selections lists of top 100 circulating titles for new branch ordering consideration. 3. Barb Romeo continues to perform ILLO duties and is undertaking a trial with 3 patrons for patron - initiated ILLO requests. 4. Laurie Wright continues to work on the virtual private network (VPN) configuration and highlighting eBooks on the website. Laurie is also working with the City IT staff to upgrade the Library's hub so our network connection capacity is improved. 5. Laurie Wright continues to update the Library's website including a significant revamping of the Teen Territory, Kids' Zone and Dragon Boat site. 6. Laure Wright also attended the webinar on "Overdrive" with Robyn Zuck. 7. The Horizon server crashed on March 18 and was slated to be down, for.6 days. Khuan Seow was able to locate a part from an alternative supplier and worked with City staff to bring the Horizon system back online in 8 hours (much to the relief of Circulation Staff). 8. Laurie Wright continues to work through the issues associated with Userful Desktop which supports the Library's computer booking system. 9. Khuan Seow is working on an alternative application procedure for the Library's back up, PC- Reliance, to reduce the errors associated with material being checked in when the Horizon system is down. 10. A new contract for fixed price plan processing with LSC was signed. The Library expects significant cost savings especially with the processing of materials for the new branch. 11. Investigation is undergoing_ for feasibility of Bibliocommons, a discovery tool for our online catalogue. 12. Khuan attended "Managing in a unionized environment" training session. V COMMUNITY DEVELOPMENT 1. Dragon Boat Festival planning is proceeding well. Some preparation is being done for committee revitalization. 2. Capital Campaign has reached 90% of the campaign goal. 3. The Barrie Folk Society (BFS) Unplugged had 74 attendees in March. 4. Ann & Chris met with Campaign Coaches to strategize the shift from capital campaign to an ongoing annual campaign later this year. VI VOLUNTEER PROGRAM 1. To comply with the Accessibility for Ontarians with Disabilities Act (AODA), Julie created a booklet called "Accessibility Training Handbook for Volunteers" providing basic information on serving customers with disabilities. 2. Five new volunteers received training in shelf reading on March 10th. 3. In March, three new volunteers started at the Boutique. One started shelf reading. Two were interviewed and hired for shelf reading with training to take place in April. Another was interviewed to read with children when the Library needs another volunteer for the Circle of Readers program. 4. Julie has ordered volunteer pins for the 2010 volunteer recognition. 5. Our co -op student prepared a list of volunteers who speak languages other than English to assist the Library in providing service to other language communities. 6. The last day of Circle of Readers was March 10. All volunteers received a small gift to thank them for their time and effort. Page 160 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... 7. Ruth, the volunteer who assists in the Volunteer Office, has been shown how to locate the hours recorded by our volunteers. 8. Julie continues to participate in the semi - monthly Association of Volunteer Administrators (AVA) Network teleconference, as the representative for the Barrie Association of Volunteer Administrators (BAVA). 9. Julie responded to an inquiry from Newmarket Public Library about establishing a "friends of the library group " /volunteer program in a unionized environment. 10. Julie has ordered non woven tote bags to sell at the Boutique and at the circ desk. Sales are going well: 11. Julie sent 8 cartons of books to Central North Correctional Centre in Penetanguishene. 12. Julie dropped off.two boxes of Young Adult books at Youth Haven. VII BUILDING 1. Sharps containers have been installed. As of the end of March, no needles have been found in the containers and none reported by the caretaking staff. 2. There have been a total of 12 incident reports in March with 4 of these incidents resulting with a Notice of Trespass being issued. 3. Heather continues to'work with the City regarding the night cleaners. PREPARED.BY A. Davis DATE April 22, 2010 Page 161 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... LIBRARY USAGE FOR THE MONTH OF: MARCH 2010 SAME MTH CURB PREV CURR PREV YR MTH % +l- YTD YTD % +l- 1 CIRCULATION Adult 84,86666 85,436 0.67% 232,136 233,019 0.38% Children 59,009 59,003 -0.01% 149,698 155,258 3.71% TOTAL CIRCULATION 143,875 144,439 0.39% 381,834 388,277 1.69% 2 HOLDS PLACED 12,509 14,084 12.59% 36,516 38,627 5.78% 3 INTERLIBRARY LOAN Borrowed 256 .297 16.02% 582 721 23.88% Lent 243 299 23.05% 602 540 - 10.30% 4 MEMBERSHIP 58 58 0.00% 170 190 11.76% New members 701 645 -7.99% 1,831 1,756 -4.10% Active Members 54,349 56,125 3.27% 54,349• 56,125 3.27% In Person Visits 54,320 49,996 - 7.96% 157,029 134,588 - 14.29% 5 INFORMATION REQUESTS 2,243 1,898 - 15.38% 5,061 5,299 4.70% a) Main Floor Information 3,003 3,349 11.52% 9,445 8,862 -6.17% b) Second Floor Information 1,319 1,261 -4.40% 3,675 3,408 -7.27% TOTAL INFORMATION REQUESTS 4,322 4,610 6.66% 13,120 12,270 -6.48% 6 ON -LINE DATA BASE SEARCHES 9,177 18,729 104.09% 25,164 50,855 102.09% 7 COMMUNITY INFORMATION a) Database records created 18 9 - 50.00% 76 31 - 59.21% b) Database records updated 295 191 - 35.25% 802 498 - 37.91% a) Events records created 155 137 - 11.61% 388 393 1.29% b) Events records updated 167 88 -47.31% 288 297 3.13% 8 COMMUNITY SERVICES Programs & Tours a) Adult 23 24 4.35% 68 58 -14.71% b) Children/Young Adult 58 58 0.00% 170 190 11.76% TOTAL PROGRAMS 81 82 1.23% 238 248 4.20% Attendance a) Adult 345 345 0.00% 899 766 - 14.79% b) Children/Young Adult 2,243 1,898 - 15.38% 5,061 5,299 4.70% TOTAL ATTENDANCE 2,588 2,243 - 13.33% 5,960 6,065 1.76% VISITS TO LIBRARY WEBSITE 9 (remote and in house) 177,326 NIA 533,658 10 COMPUTER RESERVATIONS 6,301 5,564 - 11.70% 16,556 16,825 1.62% 11 NEW ITEMS a) Adult 1,433 1680 17.24% 3,737 3,763 0.70% b) Children/Young Adult 1,333 1186 - 0.11028 3,407 2,454 - 27.97% Collection size 249,868 273,874 9.61% 249,868 273,874 9.61% 12 VOLUNTEER HOURS 852.3 969.25 13.73% 2,217 2,662 20.07% 13 ROOM BOOKINGS 151 160 5.96% 425 460 8.24% Page 162 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... 49� SA33R1 PUBLIC E-r- LIBRARY " L:i �.. is3errchfr.��,C.irtrx»r<rt MINUTES BOARD MEETING #10-04 THURSDAY APRIL 22, 2010 AT 7:30PM CONSUMERS GAS BOARD ROOM PRESENT: C.Virgo (Chair), L. Strachan,. R. Duhamel (Vice- Chair), S.. Kastner, L. McClean, A. Prince, A. Davis (Director), H. Betz (Recorder). ABSENT: S. Kastner, M. Meads, V. DeCecco, J. Heran. 1. Call to Order The meeting was called to order at 7:37pm 2. Confirmation of Agenda No additions 3. Conflict of Interest None declared 4. Strategic Planning Consultant — Introduction Susan Wright from The Randolph Group was introduced. Susan distributed a copy of the the planned process — see attached 5. Capital Campaign Update — Ann Andrusyszyg Ann gave a brief update on the campaign, outlined events coming up and that the campaign has reached approximately 90% of the goal. 6. Minutes of Meeting 6.1 Minutes of Board Meeting #10 -03 dated Thursday March 25, 2010 #10 -19 Duhamel - Strachan THAT the Minutes of Board Meeting #10 -03 dated Thursday March 25, 2010 be adopted. CARRIED 7. Business Arising . 7.1 Workplace Violence and Workplace Harassment Policies. Page 163 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... #10 -20 Strachan — McClean THAT the Barrie Public Library Board approve the Workplace Harassment and Workplace Violence Policies. CARRIED. 7.2 McLaren Art Centre Contract #10 -21 Duhamei — Strachan THAT the Barrie Public Library Board accept and sign the Phil Richards Contract agreement with the McLaren Art Centre. CARRIED Report of the Chair A Brunch for Volunteers will be held May 8, at the Fish Bowl Restaurant. Battle of the Books will start April 26, 2010. The city will be setting up a meeting with Library Administration, Facilities and Councilor's Brassard and Prowse to discuss order of magnitude estimate before having the architect make a presentation to the library board on the Holly Community Centre renovation for a branch library. The board will then have to decide if they wish to present to City Council A. Davis was directed to invite Paul Stevens from ZAS to attend the May 27a' Board meeting to speak to the Expansion Study for the Painswick Branch. 9. Committee Reports 9.1 Minutes of Strategic Planning Committee #SP10 -01 dated Wednesday March 27. 2010 #10 -22 Duhamel — Strachan THAT the Barrie Public Library Board approve the minutes of the Strategic Planning Committee meeting March 27, 2010. CARRIED 10. Director of Library Services Report March 2010 A.Davis advised that City Finance may be asking for a board motion to transfer funds to the City for the Painswick Branch. 11. Other Business No other business 12. Committee Meeting Dates At the Call of the Chair 13. Date of Next Board Meeting Thursday May 27, 2010 at 7:30pm in the Consumers Gas Board Room. 14. Adjournment The meeting was adjourned at 8:30pm by Lynn McClean. Page 164 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... ' G� Gf v-/ - -- - - ale ! r CHAIR DATE J SICCRYTAXY DATE Page 165 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... DIRECTOR'S REPORT May 27, 2010 for April 2010 I PERSONNEL 1. In April, the Director continued to work on the Rotary Auction fundraiser for the Rotary Club of Barrie as part of the Rotary Club's. effort to raise funds to meet its pledge commitment to the Barrie Public Library's Capital Campaign. 2. April 10th, the Director participated in the Rotary Club of Barrie's Spring Tonic fundraiser at the Tiffin Centre. 3. As a. member of the Rotary Club of Barrie's Executive, the Director continued to attend meetings in April. 4. Elizabeth Bufton, Information Services, has been nominated to take the lead this year for the United Way campaign on behalf of the City. Elizabeth also attended the United Way wrap up meeting on April 19th where certificates of appreciation were presented. 5. April 20th, the Director met with the Library Board's Strategic Planning Consultant, Susan Wright, of the Randolph Group to coordinate timelines with the planning process discussed at the March board meeting. 6. April 20th, the Director met with City staff to discuss how funds will be found and accessed for the Painswick branch. Administration may request that the Board pass a motion to enable the City to access Library reserve funds to match Development Charge reserves according to legislative formula. The Director explained that such a drawdown of Library reserve funds must be limited to actual funds available (not pledge amounts). 7. April 21St, The Director and some library staff attended the special trade show event held by the Chamber of Commerce at South Shore Centre. 8. April 30th, Members of the Library Board and the Director attended the Battle of the Books final held at City Hall Council Chambers by Library Children's and Youth Services. 9. During the month of April, Shonna Froebel continued to work with the City of Barrie and the architect, ZAS, to-select furniture for the Painswick Branch Library. 10. Two relief staff, Shelby Bryan and Sarah Crooks, were hired for Circulation Services to start in May. Three pages, Casey McDonald, Damarus Walters and Lorraine Haughton were hired. 11. Khuan Seow attended part 1 of the Health & Safety Certification training required under provincial legislation. The second part of the training must be completed before Khuan can be a certified member of the Joint Health & Safety Committee. II INFORMATION SERVICES Adult Information Services 1. Shonna Froebel attended a Certified Public Library Administrator (CPLA) course on "Management of Technology" in April. 2. Ayla Demiray, Janet Graham and Elizabeth Bufton participated in Southern Ontario Library Services (SOLS) webinar "Ancestry — Library edition." 3. Robyn Zuck provided a session to staff on the vagaries of the Userful system currently being used by the Library to manage its public access and computer stations. Page 166 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... 4. Cindy Madden created two bibliographies of titles ordered to fulfill separate business donations — one for environmental information and the other for entrepreneurial material. Anne Dorsey will finalize these and report back to the donors, illustrating what fine and varied material their donations have provided to the citizens of Barrie through their public library. 5. Mary McAlpine, Patricia Roebuck and Lynn Hougham added 230 donated items to the Library's collection in April. 6. Mary McAlpine updated the Library's Recommended Reading Lists to add recent titles purchased by the Library. 7. Elizabeth Bufton set up four displays on the main floor: "Big books you may have missed @ Your Library" "Historical Fiction @ Your Library" "Conspiracy Theories @ Your Library" "Gardens and Gardening @ Your Library" 8. Janet Graham, Seniors Librarian, completed 4 gardening and one travel bibliography to hand out at the May programs. 9. Anne Dorsey, Business Library, continued to provide the "30 minutes plus" reference program to business using the Library Multi Million Dollar Data Base and PCensus. Requests include competitive market analysis and the location of local business services. 10. In April, Information Barrie distributed 1964 information library packages including newcomers. 11. During April, Shonna Froebel,. Manager Adult Information Services, attended three Business Network International (BNI) meetings. 12. In April, Mary McAlpine provided assistance to a library technician student as part of her course to learn what a library technician should expect to perform in a public library. 13. Elizabeth Bufton and Janet Graham provided a Sudoku workshop as well as a poetry workshop at the Holly Recreation Centre in April. 14. Elizabeth provided Visiting Library Services to 6 retirement and nursing homes in April. 15. Janet provided her monthly book review for Focus 50+ community seniors' paper focusing on 6 Ontario home and organic gardening books for spring 16. Cindy Madden with Freida Lund's assistance created a new local authors subject heading in our database to enable patrons to identify such works. Mary McAlpine has also created a Recommended Reading bibliography to further facilitate access to these titles. 17. Cindy Madden provided a summer Newsletter column, "Dealing with Pain." 18. Patricia Roebuck provided two tours for adult learners from the Barrie Literacy Council (BLC). Patricia also received a special invitation to the BLC's annual awards dinner and was asked to speak on behalf of the Library. 19. Robyn Zuck is participating in the planning for the upcoming Ontario Library Association and Ontario Genealogy Society joint conference in May. 20. Anne Dorsey attended the Barrie Chamber of Commerce breakfast meeting in April to hear a speaker from the Workplace Safety and Insurance Board (WSIB). 21. Anne also attended the Oro - Medonte Chamber of Commerce Annual Business Awards April 8`h and then the Barrie Chamber of Commerce Board event April 14`h to welcome new members. Page 167 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... 22. Anne managed the Library business display booth at the Barrie Chamber of Commerce Spring Trade Show on April 21St 23. April 22nd, Anne presented a workshop on how to search for relevant articles and set- up email alerts at the April 22nd meeting of the Small Business Networking Association (SBNA) in Barrie and presented a session on using PCensus and MDDI at a special Sun Life Company meeting April 23`d. April 26th, Anne presented business information for the Self Employment Assistance (SEA) program. 24. During the month of April, Adult Information Services provided 27 programs with 228 people in attendance. Programs included Computer databases, tours, book clubs, business, health and wellness, travel and history and community outreach. Children and Youth Services 1. Jane Salmon was contacted by a fellow Coordinator of Children's and Youth Services in St. Thomas for advice on how to interview and hire for positions in a children's department. 2. Jane Salmon was asked by a Vaughan Public Library Board Member on how to manage requests to ban material. Jane will be meeting with their Board Member in May. 3. Georgian College ECE student, Melissa Maclsaac, on a month long placement in April, was welcomed to Children and Youth Services. Melissa will assist with Battle of the Books and learn about storytime programs 4. The summer student placement position for Children's Readopoly Program Assistant was posted this month. Patricia Roebuck has alerted the French schools as one of the requirements is that the student be fluently bilingual. 5. On April 19th, Laura Lafleshe attended a Beyond the "Itsy Bitsy Spider" program idea sharing day making connections with other library staff in children's services. 6. Debra Smith and Nancy Woods added 37 donated items to the Children's and junior collection in April. 7. Laura Lafleshe has created a list of "Frequently Asked for Easy Readers" to assist staff who may not be as familiar with this portion of the collection in providing assistance to the public. 8. During April, 18 storytime kits were circulated. 9. Patricia Roebuck thanks Khuan Seow for obtaining a free circulating copy of Encyclop6die D6couverte from LSC. We definitely need more shelving to accommodate the growing junior French non - fiction, move the reference works and graphic novels out of a converted display case and move all the fiction together to integrate the series. . 10. Laura Lafleshe and Ruby Meijers continue to work on preparing Readopoly reading lists for the website and Readopoly Reader's Advisory binder. Patricia Roebuck has also been updating and preparing French lists and placing orders for extra copies. Staff looks forward to being able to order for Painswick as well so that titles that withstand the test of time can be ordered for both locations for both Readopoly and everyday reader's advisory during the year. 11. On April 19, Jane Salmon received a phone call from a former patron who had moved to a very small village in Maine. This patron wanted as much information about how to do Readopoly as possible because she wanted to share it with her library in Maine. She remembered how much her daughter had loved playing this game. Jane asked Page 168 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... patron to pass along Jane's e -mail to the librarian in Maine and also promised to share as much information as possible. 12. The Teen Creative Arts Coffeehouse, which celebrates the entries to the Creative Arts Contest, was a success. There were 99 entries this year for the Creative Arts Contest. Brenda Jarvis assisted Cindy Pomeroy -White at the April 23`d evening event. A total of 65 people attended. TAB members helped out with set -up, food table, as door greeters, Caf6, decorating and clean up. All of the winners received their prizes and read their entries. 200 Tim Horton's Timbits were donated this year. Five members of the Barrie Writer's Club were in attendance as was the Manga /Fantasy Drawing judge Chris Botterill. 13. The Battle of the Books wrapped up in the last week of April with another successful series of battles. Twenty schools took part with both school boards being well represented as well as one private school. The winner of the gold medal this year was St. Monica's Catholic Elementary School, St. Catherine of Siena took the silver and West Bayfield Elementary took the bronze. Thanks to Catherine Virgo, Andrew Prince and Vince DeCecco from the Library Board for their assistance at the event and for handing out medals. Staff members, Kym McOuat, Vicki Nicholls, Nancy Woods, Ruby Meijers, Brenda Jarvis, Laura Lafleshe, and Debra Smith helped Jane Salmon make the event a success again this year. The feedback from the teachers, students and parents was very positive. A total of 276 people crowded into the Council Chambers for the Grand Battle and approximately 290 students and teachers came to the library for the semi - battles over three days. A big thank you to Topper's Pizza for supplying pizza for all the semi - battle .participants, as well as pizza parties to the 8 Grand Battle finalist teams. Thanks also to Rock95 and Kool FM for supplying water for the event. 14. Patricia Roebuck attended a planning meeting on April 6, by invitation of the Director of the French Early Years Centre, with other Francophone community agencies to offer a welcome program for the incoming kindergarten class at Ecole La Source. Patricia will be staffing a kiosk on June 17 to promote reading aloud to one's child, selecting good books, and to encourage reading. 15. Ruby Meijers was a guest in a Grade one and two classroom at Hillcrest School. She shared a picture book about the Water Cycle and talked about Readopoly and other fun events that will be happening at the library this summer. 16. On the Friday Drop -in storytime of April 23, Ruby Meijers had guest Margot Hamilton, from Kindermusic, leading the singing portion of the storytimes. 17. Zehrs and Holly "Library on the Loose" storytimes continue to be well attended. Holly is busy 18. Cindy Pomeroy -White attended monthly National Youth Week committee meetings and continued to work on the events for National Youth Week in April. 19. On April 19`h Jane Salmon took part in a teleconference meeting of the OLA Children's and Youth Services committee. 20. On April 22nd Jane Salmon visited the St. John Vianney Battle of the Books team which had not yet received a visit due to the teacher - librarian's absence from school. Although just a week before the battles, the students and teacher - librarian appreciated the visit and were surprised that we would still make that effort so close to battles. 21. During the month of April, 56 programs were delivered to 2010 attendees. Programs included storytimes, school visits, outreach, book clubs and teen programs. Page 169 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... 22. On April 15, Debra Smith and Cindy Pomeroy -White met with 5 members of the Teen Book Club. Debra developed a trivia activity for teens and put together a "Reader's Interest Survey" to get feedback about their reading interests for next year. 23. Kym McOuat is taking a "tween/teen" course for her master's in Library Science this term. She has several programmes that she will bring forward for the Library as a result of her final project for this course. 24. Brenda Jarvis has completed her assigned games and activities for the online portion of the summer reading program and is now working on the Readopoly board for the summer. 25. Brenda is working with other staff members on the "Barrie Reads Evergreen 2010" adult reading program. She has created a logo for the programme to be used in the newsletter as well as all promotional. materials. 26. Vicki Nicholls began her project to prepare a workable spreadsheet with books and fingerplays used in registered storytimes by age group. 27. Debra Smith updated the Teen Territory website to include: YA suggested titles that have been ordered and the book of the month (book review). Debra also updated the YA book awards lists on Teen Territory website. 28. Debra Smith, Cindy Pomeroy -White and Jane Salmon prepared articles for the summer newsletter. 29. This was the busiest month ever for number of patron feedback forms. Many were regarding computer issues from the Userful trial for Internet services and several were related to noise. III CIRCULATION SERVICES _ 1. Circulation Services staff Barbara Hardy and Katherine Coy assisted with Information Services Internet workshop programs during the month of April. 2. The day after Easter Break was one of the busiest days for Circulation staff. Over 11,000 items were returned. IV INFORMATION TECHNOLOGY SERVICES 1. Freida Lund continues to process orders and update catalogue records electronically. The LSC EDIFACT invoicing testing phase is over and use of the electronic invoicing utility will be implemented in May. When a shipment of materials arrives from LSC with the EDIFACT files, the files will be processed directly on the Library's Horizon computer system to speed up the receiving process. 2. Andrew Rogers added selection lists for the new branch to the collections toolkit reports in order to help the selectors choose the top 100 best circulating titles. 3. Andrew also assisted Laurie Wright to implement the Userful desktop workstations with the creation of an experimental operating system to load a "clean" operating system for the "all -in -one" test workstation. This will enable access to the internet through the Library's public access work stations without having to use the City's network and bandwidth. 4. In addition to providing daily technical support, Laurie has worked on the Library's websites and re- arranged the Userful Desktop workstations to better meet public internet access needs. The reconfiguration of the Userful Desktop stations has reduced the number of user complaints with the technology while allowing the implementation to continue. Work with the Library's SIP server connection and the Spyders wireless Page 170 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... system has also reduced technical issues. Work still continues with City computer support staff. 5. The Horizon server has been stable since the hardware was replaced. Telecirc appeared to have stabilized too and no longer needs daily reboots. 6. The automated email notification program installation was started in mid April and is expected to be complete at the end of April before being implemented. 7. Khuan Seow has negotiated a new contract for fixed price plan processing with Library Service Centre (LSC). The Library will be sourcing its own processing material using suppliers shared by other libraries. This results in a reduction to the Library's processing costs and it is timely as the Library is purchasing the opening day collection for the Painswick Branch Library. 8. Bibliocommons, a discovery tool for our online catalogue, has had its "no installation cost and prepaid maintenance" program extended through end of June. Khuan met with the City Information Computer Technology (ICT) manager of networks to discuss continued network support for this application. The Library may have to explore other sources of support for the server application software, Tomcat, a de facto standard for most web servers, as the City does not have sufficient expertise. The application of this technology is important to the future of library services. The technology supports the strategic directions outlined in the Library's previous Strategic Plan. V COMMUNITY DEVELOPMENT 1. Eight teams have register to date for the Dragon Boat Festival this year. (18 at this time last year) The festival organizing committee is working hard on achieving cost efficiencies this year in view of probable reduction in sponsorship opportunities. 2. Ann Andrusyszyn continues to attend the monthly Executive meetings of the Planned Giving Counsel of Simcoe County. 3. Chris Vanderkruys continues with the Association of Fundraising Professional's (AFP) Webconference initiative to offer sessions to other fundraisers in the community on a cost recovery basis. 4. Ann continues to work as a board member on the Barrie Community Foundatiori (B CF). 5. Ann chaired the meeting of the Georgian College Advisory Committee for the Fundraising and Resource Development postgraduate program in April. 6. Barrie Folk Society provided another Unplugged Saturday Night on April 24a' with approximately 45 attendees. 7. Two monthly columns were sent to the Barrie Life and Times as well as a Campaign Corner piece. 8. Chris Vanderkruys has taken responsibility for media relations for the Capital Campaign as the Team volunteer in this position is now working for a local charity and had to leave the Library's Campaign Team. 9. Ann attended the Association of Fundraising Professional's 47a` International Fundraising Conference as the Chamberlain Scholar for the Greater Toronto Chapter. VI VOLUNTEER PROGRAM 1. In April, volunteer hours totaled 980, the highest ever. As the program grows, we should soon be able to exceed 1000 hours per month. Page 171 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... 2. Three applicants were interviewed for shelf reading positions. One new volunteer started at the Boutique, and two at the Cafe. 3. Throughout the month, Julie Ross worked on preparations for our annual volunteer recognition event in May. 4. Julie met with the teacher of the Library's co -op student, Ashley, in preparation for her mid - semester evaluation. Julie is required to grade the student on various competencies and prepare an anecdotal report. 5. Our co -op student updated a list of Barrie Association of Volunteer Administrators (BAVA) members throughout the years for the Associations archives. 6. Julie arranged for pictures of volunteers "on the job" for our National Volunteer Week display in the foyer, and for the display screen at the circulation desk. 7. Julie arranged for the Independent Order of Odd Fellows (IOOF) Home to set up a display in the foyer to recruit volunteers. 8. With Cathy Barlow of the United Way of Greater Simcoe County, Julie presented a workshop on volunteer recognition to the Barrie Association of Volunteer Administrators (BAVA). This session focused on ways to recognize and acknowledge volunteers year round and not just with an annual event during National Volunteer Week. 9. Julie attended, along with two library volunteers, the BAVA flag raising ceremony on the Monday of National Volunteer Week. The ceremony was well attended by BAVA organizations and their volunteer representatives. Designate Mayor, Andrew Prince, delivered a welcoming speech which was followed by a speech on community volunteerism by former Mayor, Janice Laking. 10. In recognition of the special assistance provided the Volunteer and Development Office, Julie took volunteer, Ruth Reynolds for lunch during National Volunteer Week. Thanks for all the organizational work Ruth. 11. Julie participated in an online survey conducted by Professional Administrators of Volunteer Resources — Ontario (PAVR -O) on the profession of volunteer management. 12. During April, Julie was asked to provide several references and letters of references for volunteers looking for employment and applying to post secondary programs. 13. Julie prepared articles for the newsletter in April. VII BUILDING 1. No needles were found in the library washrooms in April. 2. 9 incident reports were filed during the month of April. None were drug related. PREPARED BY A. Davis DATE May 27, 2010 Page 172 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... LIBRARY USAGE FOR THE MONTH OF: APRIL 2010 SAME MTH CURR 228 PREY CURR 994 - 22.04% PREV YR MTH % +1- YTD YTD % +1- 1 CIRCULATION TOTAL ATTENDANCE 2,087 2,238 7.24% 8,047 8,303 Adult 76,425 75,207 -1.59% 308,561 308,226 -0.11% Children 50,619 49,970 -1.28% 200,317 205,228 2.45% TOTAL CIRCULATION 127,044 1253177 -1.47% 508,878 513,454 0.90% 10 COMPUTER RESERVATIONS 5,324 4,617 - 13.28% 2 HOLDS PLACED 11,508 11,706 1.72% 48,024 50,333 4.81% 3 INTERLIBRARY LOAN a) Adult 1,974 942 - 52.28% Borrowed 199 279 40.20% 781 1,000 28.04% Lent 166 226 36.14% 768 766 -0.26% 4 MEMBERSHIP 273,874 9.61% New members 548 533 - 2.74% 2,379 2,289 -3.78% Active Members 52,972 55,443 4.66% 54,349 56,125 3.27% In Person Visits 43,816 743739 70.57% 200,845 209,327 4.22% 5 INFORMATION REQUESTS a) Main Floor Information 3,128 23527 - 19.21% 12,573 11,389 - 9.42 %. b) Second Floor Information 1,096 951 - 13.23% 4,771 4,359 -8.64% TOTAL INFORMATION REQUESTS 4,224 3,478 - 17.66% 17,344 15,748 -9.20% 6 ON -LINE DATA BASE. SEARCHES 6,762 10,215 51.06% 31,926 61,070 91.29% 7 COMMUNITY INFORMATION a) Database records created 19 6 - 68.42% 95 37 - 61.05% b) Database records updated 172 195 13.37% 974 693 - 28.85% a) Events records created 177 147 - 16.95% 565 540 -4.42% b) Events records updated 153 89 - 41.83% 441 386 - 12.47% 8 COMMUNITY SERVICES Programs & Tours a) Adult 30 27 - 10.00% 98 85 - 13.27% b) Children/Young Adult 53 56 5.66% 223 246 10.31% TOTAL PROGRAMS 83 83 0.00% 321 331 3.12% r�aenaance a) Adult 376 228 - 39.36% 1,275 994 - 22.04% b) Children/Young Adult 1,711 2,010 17.48% 6,772 7,309 7.93% TOTAL ATTENDANCE 2,087 2,238 7.24% 8,047 8,303 3.18% VISITS TO LIBRARY WEBSITE 9 (remote and in house) 169,616 165,564 703,274 10 COMPUTER RESERVATIONS 5,324 4,617 - 13.28% 21,880 21,442 -2.00% 11 NEW ITEMS a) Adult 1,974 942 - 52.28% 5,711 4,705 - 17.62% b) Children/Young Adult 1,715 614 - 0.64198 5,122 3,068 - 40.10% Collection size 250,319 258,012 3.07% 249,868 273,874 9.61% 12 VOLUNTEER HOURS 799.0 980.5 22.72% 3,016 3,643 20.77% 13 ROOM BOOKINGS 159 131 - 17.61% 584 591 1.20% Page 173 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... 1 LLL~z BARRiE PUBLIC LLL LIBRARY MINUTES Board Meeting #10 -05 Thursday May 27, 2010 at 7:30PM Consumers Gas Boardroom PRESENT: C.Virgo (Chair), R. Duhamel (Vice- Chair), S. Kastner, A. Prince, V. DeCecco, L. Strachan, A. Davis (Director), T. Latimer (Recorder). ABSENT: M. Meads, J. Heran, L. McClean Call to Order The meeting was called to order at 7:30pm 2. Confirmation of Agenda Add 11.2 Examiner Brassard Article Add 11.3 Holly Centre feasibility study Agenda confirmed. Conflict of Interest None declared. 4. ZAS Architect — Costas Catsaros 4.1 Painswick Branch Library Expansion Study Costas was unable to attend - deferred until next meeting 4.2 Painswick Branch Sienage #10 -23 KASTNER - PRINCE THAT proposed signage for the Barrie Public Library Painswick Branch not include City of Barrie branding. CARRIED 5. Capital Campaign Update — Ann Andrusyszyn 95% of the goal has been reached to date 30,000 challenge for a matching gift has been put forth by an anonymous donor. Andrew is running a car wash — July 17 at Oasis Auto Car Centre 6. Minutes of Meeting 6.1 Minutes of Board Meeting #10 -04 dated Thursday April 22, 2010 410 -24 STRACHAN - DUHAMEL Page 174 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... THAT the minutes of Board Meeting #10 -04 dated Thursday April 22, 2010 be adopted.CARRIED 7. Business Arising None 8. Report of the Chair Volunteer hours are almost up to 1000 volunteer hours per month There were 9 incident reports in May - no reports of needles. 9. Committee Reports 9.1 Financial Statement — December 2009 #10 -25 KASTNER - DECECCO THAT the expenses listed in the financial statement for December 2009 be approved. CARRIED 10. Director of Library Services Report Apri12010 Highlights of the report were discussed. 11. Other Business 11.1 Audited Financial Statement 2009 #10 -26 DUHAMEL - STRACHAN THAT the 2009 Audited Financial Statements be received. CARRIED 11.2 Examiner Brassard Article The Library Board Chair will draft a letter to be sent to John Brassard in response to the article in the Barrie Examiner. The Library Board has a mandate to provide adequate library services to all members of the City of Barrie. The Library Board is currently working on a strategic plan that will include providing library services to the underserved citizens of City of Barrie. In partnership with the City of Barrie, the Library Board is currently pursuing its primary choice to locate a satellite library in the Holly Recreation Centre. The article in the paper is undermining the board's ability to achieve their goal and meet its responsibilities. 11.3 Holly Centre feasibility study Some information has been received from the city — the architect and Kevin Bradley will make a report to the board and members from the city will have information for the study at the next board meeting. More clarification needs to be provided from city staff. 12. Committee Meeting Dates At the Call of the Chair 13. Strategic Planning Session with Susan Wright — Randolph Group Thursday June 10, 2010 at 6:00pm in the Georgian Room Page 175 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... Date of Next Board Meeting Thursday June 24, 2010 at 7:30pm in the Consumers Gas Boardroom. 14. Adjournment The meeting was adjourned 8:35pm at by Vince DeCecco CHAIR DATE DATE Page 176 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... DIRECTOR'S REPORT June 24, 2010 for May 2010 PERSONNEL 1. Board members and the Director attended the Library's Volunteer Recognition Event May 8`h. 2. May 8`h, the Director attended Capital Campaign Cabinet member, Rayner McCullough's birthday party. 3. May 12`h, as part of Rotary's involvement with the Heart and Stroke Association, participated in the Big Bike event. 4. May 26 to 27`h, the Director, as part of Rotary, participated in the Fun Run event held to generate funds towards a number of community projects including the Barrie Public Library Capital Campaign. 5. Two students, Stephanie Duncan and Tory Reid were hired for the Library's Summer Birth, Marriages and Death (BMD) project. The students will start June 7`h. 6. Managers, Shonna Froebel and Jane Salmon, met with Mohawk student, Heidi Keizars, as part of the Coop arrangement with the Library from May through August. 7. Elizabeth Bufton met with Tony Domingues from the City on May 26th to go over a few details about the upcoming United Way campaign as she is the City's new Campaign Chairperson for 2010. 8. Georgian College, Early Childhood Education (ECE) student, Sarah Triemstra, was welcomed for a one month placement in the Children's Department. Sarah proved to be very efficient and assisted the Children's department with numerous tasks while gaining experience performing storytimes. 9. Bilingual Readopoly summer student, Natalie Brunelle, was hired in May to start June 23rd. 10. Two new relief staff have been to cover additional shift hours in Circulation Services and to replace Wendy Witzak who resigned as a relief staff. II INFORMATION SERVICES Adult Information Services 1. Shonna Froebel and Robyn Zuck provided two New Novelist training sessions for IS staff in May to include the new more user friendly user enhanced interface. 2. Shonna provided Mary McAlpine with training on placing orders using the Library Service Centre's (LSC) new website. 3. Ayla Demiray and Alison Brumwell participated in the Southern Ontario Library Service's (SOLS) EBSCO webinar on "Canadian Points of view" database. 4. Lynn Hougham attended the SOLS Non - Fiction Readers' Advisory workshop in May. More patrons are requesting help finding non - fiction reading materials. 5. Elizabeth Bufton attended a Non - Fiction Reader's Advisory presentation by Helene Golden from SOLS on May 19th. 6. Cathy Bodle, Martha Chown and Sylvia Mueller attended the 2010 InformOntario Symposium at Georgian College, May 11 - 12. 7. As member of the steering committee, Robyn attended the Ontario Library Association/Ontario Genealogical Society conference in Toronto on May 13, introducing and thanking speakers. This conference was a full year in the planning. Page 177 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... 8. Janet Graham and Melinda Walley received instruction on placing direct online special orders with Ulverscroft publishing. This will increase staff efficiencies in placing orders. 9. Janet finally received the box of 50 large print travel booklets for persons with disabilities. Most of these will be used with the travel programs to be offered this fall. 10. Patricia Roebuck thoroughly weeded the multilingual collection in May and a new shelf arrangement was given to the page coordinator for shifting. The website was updated accordingly as were the flyers. 11. Robyn Zuck attended a full day "Overdrive" meeting in Toronto with the Libraries on the Go consortium on May 7. Issues included more training for staff, marketing, redesign of our website, and how library staff can cope with the constantly changing digital technology. 12. Robyn Zuck, Jane Salmon and Cindy Madden met with Ewen Galbraith, Gale representative, for a presentation of new online products. Three were of special interest to the Library: "Grzimek's Animals," .. GreenR" and "Global Issues in Context." 13. 7 DVD donations were added to the collection as well as 29 French, 10 Spanish and another 220 titles. 14. Library Adult Information Services staff continue to respond to Knowledge Ontario's collaborative provincial "AskON" reference service as well as the Library's "Ask -a- Librarian" service. Patricia Roebuck responded to at least 8 requests for French materials from customers who now contact Patricia directly given the special nature of the service. Cindy Madden responded to a special request on titles far in advance of their actual publication. Using the Advanced Search features of the Library's computer system, Cindy was able to provide instruction and assistance. 15. Cindy Madden provided some follow -up medical information for a VLS patron on diabetic neuropathy. 16. Elizabeth Bufton created a "Health Awareness" display in the front foyer and also created a "Destination Jungle" display to promote the Adult Summer Reading Program. 17. Elizabeth set up four displays on the main floor: "Let's Play @ Your Library," "What Colour is Your Parachute? @ Your Library," "Bird Watching @ Your Library" and "Plan Your Wedding @ Your Library." 18. Anne Dorsey, Business Librarian, replied to a patron looking for the history on the owners of a Barrie business at the turn of the 20th century. Patron was thrilled that the information could be scanned and sent in an email. 19. Anne also replied to a patron looking for the stock information on two particular companies and whether these companies were traded on the TSX (thanks to Shonna for her assistance). This led to a second query from the same patron about limits on stocks that can be owned for non - Canadian companies. 20. Anne replied to a patron looking for the number of eligible voters and actual voters in each ward in the 2003 and 2006 municipal elections. Thanks to Dawn McAlpine for her assistance. 21. Anne continued to assist patrons using PCensus to establish local business services in Barrie and the Multimillion Dollar Database Index (MDDI) to locate as well as help other businesses in Barrie. These databases and business reference services are proving to be invaluable to the business community and the economic growth prospects of Barrie. Page 178 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... 22. In May, Information Barrie distributed 1885 brochures including 5 Newcomer Information packages. 23. Shonna Froebel attended 3 Business Networking International (BNI) Breakfast meetings. Shonna and Nancy Woods delivered a presentation on Library programs at one of the meetings. 24. Shonna Froebel and Elizabeth Bufton delivered an outreach session at Holly Community Centre on eBooks and e- audiobooks to an enthusiastic audience of 7 seniors. 25. Patricia Roebuck spoke at the Barrie Literacy Council (BLC) annual awards dinner about the Library's resources. This is always a very inspiring evening as adult learners move toward achieving goals in lifelong learning. She also spoke with the new outreach and upgrading teacher for BLC who is looking for new clients and a venue for teaching clients who can't meet at BLC facilities. They will meet for a Library tour and introduction to the Basic English collection. 26. Mary prepared a Classic Beach Reads list for Lori Martin of the Advance to be included in the GoodLife magazine. 27. Cindy Madden wrote an email response to a patron comment form from a local author leading to the impetus for the Library's creation of a special subject heading and Recommended Reading list to identify local authors. 28. Cindy Madden wrote some additional content for the Summer Health Newsletter column. 29. Local historian, Doug Hamilton, volunteering at Victoria Village, discovered a book on the history of Canadian railways (A Way to the West: a Canadian railway legend) in their little library and arranged to have it donated to ours so it is accessible to the community; it has been book - plated crediting Vic Village and Ann A. wrote the gentleman a thank you note. Interestingly, the title page has a handwritten inscription by the author "to my neighbor Janice Laking [former Mayor] with my best wishes Allan Bell ". 30. Anne Dorsey attended the annual Self Employment Assistance conference at Geneva Park on May 51h and the Greater Barrie Chamber of Commerce breakfast meeting on May 6th. Anne attended the Oro - Medonte Chamber of Commerce BA5 on May 10th. 31. Anne provided an information session on MDDI and PCensus to the SEA program in Orillia on May 11`h. 32. Anne presented a PCensus coaching session for clients from the Business Enterprise Resource Network on May 17`h 33. Anne attended the Greater Barrie Chamber of Commerce board meeting on May 18th. 34. Anne provided an information session for the Job Finding Club on May 18th. 35. Anne attended the Greater Barrie Chamber of Commerce BA5 at the Barrie Athletic Club on May 19th. 36. Anne attended the Women In Networking Going Strong (WINGS) breakfast on May 26th. 37. Anne and Chris Vanderkruys met with Lisa Austin from TD Canada Trust to provide a list of materials purchased with a $5000 donation in September 2008. Chris will create bookplates with logo provided by Lisa so that each item will be acknowledged with the bookplate. 38. Anne submitted a proposal for a business session for SuperConference 2011. Page 179 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... 39. Elizabeth Bufton provided Visiting Library Services (VLS) to 11 retirement and nursing homes and Janet Graham and Elizabeth provided materials for 10 Nursing/Retirement Homes in May. 40. Cathy Bodle and Janet Graham visited the Holly Recreation Centre for an Information Barrie and magazines online outreach. Those attending were surprised that they could access this information from home. 41. Janet Graham provided her monthly book review for Focus 50+ community seniors' paper and outlined the upcoming programs. This time she did a grand - parenting book for seniors' month. 42. Robyn Zuck worked with Doreen H of the Ontario Genealogy Society to add new vital statistics microfilm to our collection. 43. Robyn also worked with Ken Reese to organize a workshop on searching vital statistics in Ontario. 44. Cathy Bodle participated in an outreach program to the Holly Community Centre's Computer Club on May 21, to demonstrate searching the online Community Information Database and the Community Events Calendar. 45. During the month of May, Adult Information Services delivered a total of 29 programs to 235 attendees including electronic products, tours, book clubs, business, gardening, health and wellness, travel and community outreach. 46. Elizabeth Bufton introduced Tom McCavour from the Master Gardener series on May 7th. 47. Elizabeth invited Susie Bruce, Marketing Manager for a Barrie Retirement Home to come in and talk about Retirement Homes vs. Long -term Homes on May 25th. 48. Janet Graham invited presenters to deliver 4 gardening programs on starting plants from seeds, selecting the right place for your plant, identifying weeds and a special wildflower program. 49. Janet Graham convened a travel program from Mauritius which was well attended and received. 50. Elizabeth Bufton presented two "Introduction to the Internet" workshops on May 5th and 12th. 51. Robyn Zuck prepared and presented a Yahoo email session. 52. Anne Dorsey facilitated the planning for Understanding Condominiums session on May 4th and presented Business 101 on May 121h. 53. Anne presented PCensus information session on May 19th and facilitated the Recently Separated Information program on May 171h 54. Shonna Froebel continues to attend meeting with the City and the architect for the Painswick Branch. In May, Shonna and Heather Betz selected hardware for the doors. 55. Robyn discussed the advances in eBooks and e- readers at the IS meeting and comparing e- readers. A special thanks to Shonna Froebel for donating the Kobo reader. Children and Youth Service 1. A Mohawk Library Techniques program student, Heidi Keizous, attended the May TAB meeting. 2. Jane Salmon met with Vaughan Public Library Board member, Suri Rosen, to discuss challenges to materials in library collections. Suri is completing her Masters in Information Science. 3. Vicki Nicholls attended the Ontario Genealogical Conference from May 13 -16, 2010. Page 180 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... 4. On May 20, Debra Smith and Ruby Meijers attended a webinar on the "Canadian Point of View" database. 5. On May 27, Debra Smith and Laura Lafleshe attended a webinar on the new version of Novelist 6. Debra Smith added 21 donated items to the young adult and junior nonfiction collections in May. 7. Kym McOuat created two reading lists for the information desk this month; one for Urban and Rural material and a second for Music (Babies and Toddler focus). 8. Debra Smith updated the White Pine awards list on Teen Territory. 9. On May 10, Brenda Jarvis conducted a tour for the 10th Barrie Sparks. 10. On May 11, Debra Smith led a tour for 28 grade 7 students from Prince of Wales P.S. 11. On May 12, Ruby Meijers represented the library with a display at the Welcome Wagon Baby Show. She talked to at least 200 people throughout the evening. A comment she heard, "I would never have thought of the library..." 12. On May 17, Debra Smith led a tour for 36 grade 7/8 students from Prince of Wales P.S. 13. On May 18th Jane Salmon received an e -mail from Bradford Public Library requesting information about running a Battle of the Books program. Jane will be meeting with Bradford public library staff as well as Bradford elementary school staff in June to assist them in starting up a program. 14. On May 18th Laura Lafleshe led a tour for 20 grade 4/5/6 students from Prince of Wales Public School. 15. On May 20th Jane Salmon chaired a meeting of the Ontario Library Association (OLA) Best Bets committee. 16. On May 25th Jane Salmon received an e -mail from an elementary school in Texas seeking advice on starting a Readopoly program. 17. On May 25th Kym McOuat led a tour for 32 grade one students from Steele Street School 18. On May 25, Patricia Roebuck distributed publicity flyers about the Library's summer programs in French to 3 of the 4 French- language schools. Each school has different ways of receiving information from outside agencies. Some want the information electronically, others want paper flyers and one gathers the whole school together every morning for announcements. 19. On May 26`h, Jane Salmon attended a meeting of the Simcoe County Best Start Committee. 20. On May 26th Kym McOuat visited the Peek -a -Book Childcare centre in southwest Barrie and told stories to 47 children. 21. On May 26, Patricia Roebuck attended the official opening of Ecole secondaire Romeo Dallaire, the new regional public French high school. She was given the royal tour by library technician Tiffany C6t6 who is part of the group of Francophone library staff that Trish organized. 22. On May 27, Patricia Roebuck met for a final planning meeting for the French `Welcome to Kindergarten' program that will take place at Ecole La Source on June 25. Her role will be to encourage families of incoming kindergartners to make reading aloud to their children in French a habit and to make them aware of the Library's programs and resources. 23. On May 27th Ruby Meijers led a tour for 38 grade one students from W.R. Best School. 24. On May 28, Patricia Roebuck spoke to the French Early Years group about the Library's summer programs in French. Page 181 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... 25. On May 31st Kym McOuat visited 32 grade one students at Hillcrest Public School. 26. On May 31st Jane Salmon received an e -mail from an ESL teacher with the Public School Board asking about library summer activities to help children with English. ReadopoIy was suggested, among other events. 27. On May 31st Jane Salmon attended a Road to Reading Fun Fair planning committee meeting. 28. Kym McOuat provided the Zehrs and Holly storytimes this session. On average, 40 people attended the Zehrs storytime and 57 people attended each Holly storytime. Participants are enthusiastic and very positive about the library. 29. Cindy Pomeroy -White notified all winners of the Creative Arts Contest. A winner group photo was arranged for June 5. 30. National Youth Week main events took place May 1 -3. Cindy ran the Pizza Challenge and a crowd of 340 people tasted pizza. Dominos Pizza won this year. 31. The Trash to Glam Fashion Show of recycled materials for teens initiated by Cindy was held in May. Brandon Dwyer hosted the event with a "model" friend. Cindy had also found a teen DJ for the show. Brandon was happy to help stretch the show by offering to design a recycled outfit of garbage bags, on the spot, and then have his model wear it. His creation was wonderful and the audience loved it. SNAP Barrie was there to record the event and Cindy arranged for KOOLFM to M.C. this event. 32. The National Youth Week JobNolunteer Fair on May 3 was well attended by over 400 people and there were 21 tables of employers and volunteer opportunities. Nine Teen Advisory Board members assisted with this event and the Pizza Challenge. 33. Cindy and the National Youth Committee met on May 9 for a follow up meeting and discussed the many changes for National Youth Week for 2011. 34. Teen Advisory Board (TAB) Book Trailer number one (World War Z) is in its final stages and for the second book trailer, Cindy will meet with Debra Smith to choose a feature book from the Young Adult collection. TAB is thinking about "Wish List' by Eoin Colfer as its next book. 35. It was decided that there will be another Bands Fundraiser night for the new branch in September to be arranged and hosted by TAB and Cindy. 36. TAB has been nominated for a second volunteer award by Julie Ross and it is a United Way award for volunteerism. It has been a good experience pulling together a history of the Teen Advisory Board even if no awards are won. 37. Cindy approached Future Shop for a donation towards "Survivor" of an IPod Touch. 38. 70 Children's and Young Adult programs were delivered to 1,984 participants in May. Programs included storytimes, tours, outreach and teens. 39. The Spring session of Registered Storytimes wrapped up in May on a successful note. There will now only be drop -in storytimes until the Fall. 40. Ruby Meijers led the final Junior Book Club meeting of the season. After a book discussion, a game of Jeopardy was played consisting of "answers" from the books we had read over the year. 41. The Ontario Student Assistance Program (OSAP) and Scholarship Assistance night on May 20 was successful with 40 people in attendance. 42. On May 20, Debra Smith and Cindy Pomeroy -White held the last meeting of the Teen Book Club. Debra prepared a power point (online) version of Jeopardy for the teen book club members based on young adult books /authors. Teens enjoyed trying to answer trivia questions, and it was a fun evening. Page 182 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... 43. Cindy Pomeroy -White was approached by a patron who would like to work on a "World Caf6" program for teens with Cindy. Cindy has emailed her a program Proposal form to fill out and will discuss this with Jane. The program is sort of an open forum caf6 where teens can discuss various issues. 44. Cindy Pomeroy -White responded to a request from Service Canada regarding their Youth Employment staff being in the library to offer assistance to teens during the summer. 45. Vicki Nicholls is working on a programming idea for children/teen services related to genealogy and family history. III CIRCULATION SERVICES 1. Visiting Library Services visited 11 Nursing Homes, made 56 deliveries and pickups involving 35 volunteer hours. 2. A patron commented that she appreciated the hold service available online and was a frequent user of it. 3. The acting Manager of Circulation, Heather Betz, continues to collect information from the staff in the circulation department regarding processes and to review procedures in order to streamline the workings of the department in anticipation of a multi branch system. 4. Carol Prescott attended a Health and Safety Conference and Trade Show on May 4 — 5 as a representative of the Health and Safety Committee. IV INFORMATION TECHNOLOGY SERVICES 1. Linda Beazley's tasks for May included the application of the month labels on new titles in place of the red dots. The labels indicate the month of processing and help staff maintain the freshness of the "new" browsing shelves. 2. Freida Lund has started to use the EDIFACT invoicing program resolving issues created when the supplier does not provide the appropriate supplier sourced codes. A new "ordered" status has been added for material ordered as part of the Library's use of Automatic Release Plan (ARP). The use of such plans will improve the Library's order efficiencies. Freida is also testing new software to further improve the receipt of new titles. 3. Andrew Rogers updated the collections toolkit reports and enabled the Library to email lists of titles to addresses outside the City's name domain. More reports have been added to the Library's "Insite" and a special report to assist staff with budget tracking was created. 4. Barb Romeo continues to perform Interlibrary Loan (ILLO) duties. Staff and patrons are pleased with the new patron- initiated ILLO request software utility enhancement. 5. Melinda Walley continues to work on the materials being ordered for the Painswick branch. 6. Laurie Wright continues to maintain the Library's Website and added the introduction of the duck family to the water in May. Laurie has started to prepare for our multi - location technical support by engaging in the Remote Assistance function that is built - into the Windows operating system 7. The Horizon server has had few problems apart from those beyond the City's control (power outage occurred twice in May). 8. The Userful Desktop workstations appear to have stabilized. Page 183 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... 9. Khuan Seow conducted 4 surveys for implementing Bibliocommons. As Knowledge Ontario's funding may be jeopardy, Khuan is investigating alternatives to proceed with what is an important future direction for libraries to better serve individual and community information needs in a way that citizens are coming to use information in their lives. 10. The all -in -one workstation trial in the lunchroom had received a great deal of constructive feedback. It appears to be a much - appreciated utility for our pages. V COMMUNITY DEVELOPMENT 1. 48 teams have registered so far for this year's Dragon Boat Festival. 43 were registered at this time last year. The Library's dragon boat, Dragon Slayer, was put into the marina in May and a new shed for storage of lifejackets and paddles was installed. 2. Chris Vanderkruys met with our media sponsors to ensure their continued support and to look at new creative media ideas. Chris met with the Knights of Columbus to consider their providing the beer tent this year. He also met with Rogers and KOOL FM to ensure their continued promotion of the Festival. 3. A registration slot for the Dragon Boat Festival was contributed to the Rotary Auction with the Library's Capital Campaign being one of the designated recipients for the Rotary Club's fundraising efforts. This was a marketing effort on the part of the Library and the slot was won by a team new to the Festival. 4. Planned Giving Counsel of Simcoe County — Ann Andrusyszyn attended monthly Executive of the Planned Giving Counsel of Simcoe County and continues to meet her duties as membership Director for the Counsel. Ann also attended their annual Symposium. 5. The Development Office continues with the Association of Fundraising Professional (AFP) Webconference initiative hosting two sessions this month: "The Challenging Changes of Capital Campaigns" and "The Stalled Campaign." 6. Ann Andrusyszyn continued working as a Board member on the Barrie Community Foundation (BCF) and attending several meetings this month. Ann is currently participating in strategic planning for the Foundation. 7. Ann chaired a meeting of the Marketing sub - committee for the Georgian College Advisory Committee for the Fundraising and Resource Development postgraduate program in May and participated in an evening of community input for the College's strategic plan implementation. Ann also assisted with final preparations for the one day fundraising conference in May 8. Ann attended the Georgian fundraising conference: "Online and On Target: Technology for Non - profits." 9. Chris Vanderkruys attended BNI breakfast forum. 10. Chris represented the Library at the Tourism Barrie Annual General Meeting in May. 11. Ann Andrusyszyn met with Season's Centre in May to discuss local fundraising. 12. In May, Ann attended a planning meeting at City Hall as part of Door Open Barrie and facilitated by the Department of Culture. The Library is on the list for the 2010 Doors Open Barrie event September 19`h 13. Chris Vanderkruys and Ann Andrusyszyn attended the official opening ceremonies for the new Collingwood Public Library Page 184 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... 14. Barrie Folk Society's Unplugged Saturday Night was held in May with approximately 27 attendees. The August Unplugged will be held al fresco at the Heritage Park gazebo as it falls on Dragon Boat Festival day. 15. Two monthly columns were sent to the Barrie Life and Times in May plus a Campaign Corner 16. Chris Vanderkruys created a Dragon Boat Festival display for the Library's lobby display case in May. 17. Chris met with committee members to continue planning for our October "A Novel Night Out" event Friday, October 15 1' 18. Capital Campaign meetings continue. 19. Chris met with prospects at the IOOF Heritage Square and received a large gift of securities for the campaign. 20. Ann & Chris started preparations for a "Summer Gift Challenge" from a local businessman who will match up to $30,000 in donations from the public. The Development Office is considering a focused direct mail campaign based on the challenge. 21. Ann & Chris both attended the Volunteer Recognition brunch held at The Fishbowl on May 7. Chris assisted Julie with this. Kudos to Julie (and her husband Ric) on a great event! 22. Ann participated in the Ontario Public Library (OPL) Marketing Think Tank: at the Oakville Public Library and Ann along with Burlington Public Library has been asked to plan another session for 2010. Interest is very high. 23. Ann has been invited to present again at OLA Superconference 2011 for a pre- conference "Fundraising Day @ OLA ", to facilitate with Rob Lavery, Southern Ontario Library Service (SOLS) and to sit on a panel for a session on capital campaigns later in the conference. 24. At the Annual General Meeting of the Association of Fundraising Professional (AFP), Chris received Chapter recognition for gaining his Certified Fundraising Executive (CFRE) status. Congratulation Chris. VI VOLUNTEER PROGRAM 1. Julie Ross set up a volunteer recruitment booth on May 3rd at the Holly Recreation Centre as part of National Youth Week's Volunteer & Job Fair. Chris Vanderkruys, Development Office, assisted promoting the need for volunteers at the Dragon Boat Festival. 2. As part of an initiative by the Barrie Association of Volunteer Administrators (BAVA), Julie visited her colleague Pat Reilly at Woods Park Care Centre on May 4th to exchange information and ideas about our respective volunteer programs. 3. The Library's annual volunteer recognition event was held at the Fishbowl Restaurant on Saturday, May 8th. This was the first time our volunteer event was held on a Saturday morning and attendance was higher than it has ever been, with over 140 guests. After the event, Julie provided photos for the upcoming newsletter. 4. Julie attended the annual conference of the Professional Administrators of Volunteer Resources — Ontario on May 12 -13th. Julie attended an all -day session presented by Betty Stallings on May 12th. Betty allowed all conference attendees access to download her 12 module "55- Minute Training Series," a valuable training resource for volunteer management. On the 13th, Julie attended two half -day sessions — Time Management and Risk Management. Page 185 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... 5. The Teen Advisory Board was nominated for the United Way's Community Leadership Award for Students. 6. Julie prepared a new shelf reading schedule for volunteers to incorporate all the collections in the library to greatly improve the organization of material on the shelves of what is one of the libraries with the highest collection turn -over rates. 7. Two new volunteers were trained at the Cafe. 8. As the end of the school year draws near, Julie has been asked to sign many community service forms for high school and have also provided several letters of reference for employment and post- secondary purposes. 9. The Fair Trade Working Group (FTWG) in Barrie has approached Julie again this year to ask to deliver another Fair Trade display in the library foyer on May 15th as part of Fair Trade Week. The FTWG will provide coffee at no charge from the Kozlov Cafe. VII BUILDING 1. The pagoda has been removed from the reading garden in order to deter pigeons from nesting. 2. 8 Incident reports were filed in May, one resulting in a notice of trespass being served. One report indicates that our caretaker found a bag of drug paraphernalia in the garbage can in the men's washroom. 3. 4 needles were found in the Sharps container installed in the men's washroom. 4. The full -time city custodian is still not setting up meeting rooms, however, has been filmed by the Canadian Back Institute at the request of her city supervisor. 5. New shelving for the multilingual collection is in the process of being ordered and delivered. PREPARED BY A. Davis DATE June 24, 2010 Page 186 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... . a LIBRARY USAGE FOR THE MONTH OF: MARCH 2010 345 REVISED 0.00% 1,244 1,111 - 10.69% SAME MTH CURR 1,898 PREV CURR 7,197 - 1.46% PREV YR MTH % +/_ YTD YTD % +1- 1 CIRCULATION Adult 84,866 85,436 0.67% 317,002 318,455 0.46% Children 59,009 59,003 -0.01% 208,707 214,261 2.66% TOTAL CIRCULATION 143,875 144,439 0.39% 525,709 532,716 1.33% 2 HOLDS PLACED 12,509 14,084 12.59% 49,025 52,711 7.52% 3 INTERLIBRARY LOAN a) Adult 1,433 1680 17.24% 5,170 5,443 Borrowed 256 297 16.02% 838 1,018 21.48% Lent 243 299 23.05% 845 839 -0.71% 4 MEMBERSHIP 12 VOLUNTEER HOURS 852.3 969.25 13.72% 3,070 3,632 New members 701 645 - 7.99% 2,532 2,401 - 5.17% Active Members 54,349 56,125 127% 54,349 56,125 3.27% In Person Visits 54,320 49,996 - 7.96% 211,349 184,584 - 12.66% 5 INFORMATION REQUESTS a) Main Floor Information 3,003 3,349 11.52% 12,448 12,211 - 1.90% b) Second Floor Information 1,319 1,261 - 4.40% 4,994 4,669 - 6.51% TOTAL INFORMATION REQUESTS 4,322 4,610 6.66% 29,061 16,880 - 41.92% 6 ON -LINE DATA BASE SEARCHES 9,177 18,729 104.09% 34,341 69,584 102.63% 7 COMMUNITY INFORMATION a) Database records created 18 9 - 50.00% 94 40 - 57.45% b) Database records updated 295 191 - 35.25% 1,097 689 - 37.19% a) Events records created 155 137 -11.61% 543 530 - 2.39% b) Events records updated 167 88 - 47.31% 455 385 - 15.38% 8 COMMUNITY SERVICES Programs & Tours a) Adult 23 24 4.35% 91 82 -9.89% b) Children/Young Adult 58 58 0.00% 228 248 8.77% TOTAL PROGRAMS 81 82 1.23% 319 531 66.46% Aff. —I. ro a) Adult 345 345 0.00% 1,244 1,111 - 10.69% b) Children/YoungAdult 2,243 1,898 - 15.38% 7,304 7,197 - 1.46% TOTALATTENDANCE 2,588 2,243 - 13.33% 8,548 8,308 - 2.81% VISITS TO LIBRARY WEBSITE 9 (remote and in house) 177,326 214,632 21.04% 710,984 804,759 13.19% 10 COMPUTER RESERVATIONS 6,301 3,497 - 44.50% 22,857 18,255 - 20.13% 11 NEW ITEMS a) Adult 1,433 1680 17.24% 5,170 5,443 5.28% b) Children/YoungAdult 1,333 1186 - 0.11028 4,740 3,640 - 23.21% Collection size 249,868 273,874 9.61% 249,868 273,874 9.61% 12 VOLUNTEER HOURS 852.3 969.25 13.72% 3,070 3,632 18.31% 13 ROOM BOOKINGS 151 160 5.96% 576 620 7.64% Page 187 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... LIBRARY USAGE FOR THE MONTH OF: APRIL 2010 199 REVISED 40.20% 781 1,000 28.04% SAME MTH CURR 226 PREV CURR 766 - 0.26% PREY YR MTH % +J_ YTD YTD 693 1 CIRCULATION New members 548 533 - 2.74% 2,379 2,289 Adult 76,425 75,207 - 1.59% 308,561 308,226 - 0.11% Children 50,619 49,970 - 1.28% 200,317 205,228 2,45% TOTAL CIRCULATION 127,044 125,177 - 1.47% 508,878 513,454 0.90% 2 HOLDS PLACED 11,508 11,706 1.72% 48,024 50,333 4.81% 3 INTERLIBRARY LOAN Borrowed 199 279 40.20% 781 1,000 28.04% Lent 166 226 36.14% 768 766 - 0.26% 4 MEMBERSHIP 172 195 13.37% 974 693 - 28.85% New members 548 533 - 2.74% 2,379 2,289 - 3.78% Active Members 52,972 55,443 4.66% 52,443 55,443 5.72% In Person Visits 43,816 74,739 70.57% 200,845 209,327 4.22% 5 INFORMATION REQUESTS a) Main Floor Information 3,128 2,527 - 19.21% 12,573 11,389 - 9.42% b) Second Floor Information 1,096 951 - 13.23% 4,771 4,359 -8.64% TOTAL INFORMATION REQUESTS 4,224 3,478 - 17.66% 28,963 15,748 - 45.63% 6 ON -LINE DATA BASE SEARCHES 6,762 10,215 51.06% 31,926 61,070 91.29% 7 COMMUNITY INFORMATION . a) Database records created 19 6 - 68.42% 95 37 - 61.05% b) Database records updated 172 195 13.37% 974 693 - 28.85% a) Events records created 177 147 - 16.95% 565 540 - 4.42% b) Events records updated 153 89 - 41.83% 441 386 - 12.47% 8 COMMUNITY SERVICES Programs & Tours a) Adult 30 27 - 10.00% 98 85 - 13.27% b) Children/Young Adult 53 56 5.66% 223 246 10.31% TOTAL PROGRAMS 83 83 0.00% 321 532 65.73% Attendance a) Adult 376 228 - 39.36% 1,275 994 - 22.04% b) Children/Young Adult 1,711 2,010 17.48% 6,772 7,309 7.93% TOTAL ATTENDANCE 2,087 2,238 7.24% 8,047 8,303 3.18% VISITS TO LIBRARY WEBSITE 9 (remote and in house) 169,616 165,564 - 2.39% 703,274 755,691 7.45% 10 COMPUTER RESERVATIONS 5,324 4,617 - 13.28% 21,880 19,375 - 11.45% 11 NEW ITEMS a) Adult 1,974 942 - 52.28% 5,711 4,705 - 17.62% b) Children/Young Adult 1,715 614 - 0.64198 5,122 3,068 - 40.10% Collection size 250,319 258,012 3.07% 250,319 258,012 3,07% 12 VOLUNTEER HOURS 799.0 980.5 22.72% 3,016 3,643 20.77% 13 ROOM BOOKINGS 159 131 - 17.61% 584 591 1.20% Page 188 of 345 11 b) - Minutes of Barrie Public Library meetings held on March 25, &... LIBRARY USAGE FOR THE MONTH OF: MAY 2010 1 CIRCULATION Adult Children SAME MTH PREV YR 76,169 50,091 CURR MTH 73,728 50,455 % +l- - 3.20% 0.73% PREV YTD 384,730 250,408 CURB YTD 381,954 255,683 -0.72% 2.11% TOTAL CIRCULATION 126,260 124,183 -1.65% 635,138 637,637 0.39% 2 HOLDS PLACED 11,587 11,722 1.17% 59,611 62,055 4.10% 3 INTERLIBRARY LOAN 128 140 9.38% 693 680 - 1.88% Borrowed 226 242 7.08% 1,007 1,242 23.34% Lent 172 243 41.28% 940 1,009 7.34% 4 MEMBERSHIP New members 508 509 0.20% 2,887 2,798 - 3.08% Active Members 52,183 55,956 7.23% 52,183 55,956 4.66% In Person Visits 43,179 41,142 - 4.72% 244,024 250,469 2.64% 5 INFORMATION REQUESTS a) Main Floor Information 2,509 2,638 5.14 % 15,082 14,027 - 7.00% b) Second Floor Information 1,141 998 - 12.53% 5,912 5,357 - 9.39% TOTAL INFORMATION REQUESTS 3,650 3,636 -0.38% 20,994 19,384 - 7.67% 6 ON -LINE DATA BASE SEARCHES 8,382 11,625 38.69% 40,308 72,695 80.35% 7 COMMUNITY INFORMATION 849 1357 59.84% 6,560 6,062 -7.59% a) Database records created 14 6 - 57.14% 109 43 - 60.55% b) Database records updated 179 151 - 15.64% 1,153 844 - 26.80% a) Events records created 128 140 9.38% 693 680 - 1.88% b) Events records updated 78 93 19.23% 519 479 -7.71% 8 COMMUNITY SERVICES Programs & Tours a) Adult 30 29 - 3.33% 128 114 - 10.94% b) Children/Young Adult 55 70 27.27% 278 316 13.67% TOTAL PROGRAMS 85 99 16.47% 406 430 5.91% Attendance a) Adult 316 235 - 25.63% 1,591 1,229 - 22.75% b) Children/Young Adult 1,658 1,984 19.66% 8,430 9,293 10.24% TOTALATTENDANCE 1,974 2,219 12.41% 10,021 10,522 5.00% VISITS TO LIBRARY WEBSITE 9 (remote and in house) 169,616 163,063 - 3.86% 872,890 918,754 5.25% 10 COMPUTER RESERVATIONS 5,324 3,848 - 27.72% 27,204 23,223 - 14.63% 11 NEW ITEMS a) Adult 849 1357 59.84% 6,560 6,062 -7.59% b) Children/Young Adult 795 1171 0.472956 5,917 4,239 - 28.36% Collection size 251,053 261,645 4.22% 251,053 261,645 3.07% 12 VOLUNTEER HOURS 736.5 832.5 13.03% 3,753 4,475 19.25% 13 ROOM BOOKINGS 149 145 - 2.68% 733 736 0.41% Page 189 of 345 11 c) - Minutes of Orillia Public Library meeting held on May 26, 20... ORILLIA PUBLIC LIBRARY BOARD MLNUTES OF MAY 26, 2010 MEETING A regular meeting of the Library Board was held in the Library commencing at 7:00 p.m. PRESENT — BOARD — J. Swartz, Chair; P. Hislop, Vice - Chair; F. Coyle, D. Evans; R. Fountain; A. Parsons; P. Orser; J. Rolland; M. Seymour STAFF - D. Silver, Chief Executive Officer S. Campbell, Director of Children's Services T. Chatten, Recorder BOYS & GIRLS CLUB OF ORILLIA — R. Howes, H. Beard FRIENDS OF THE LIBRARY — A.M. Alexander ABSENT — M. Fogarty, G. Guthrie DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF — None CONSENT AGENDA MOTION #2010:16 Moved by F. Coyle, seconded by P. Hislop that the consent agenda of the May 26, 2010 meeting be adopted. CARRIED A small token of thanks was presented to J. Swartz for his many years service on the Library Board as he resigns from the position of Chair. TIMEKEEPER —A. Parsons DISCUSSION AGENDA BUSINESS ARISING FROM THE MINUTES Boys & Girls Club of Orillia — R. Howes presented a progress report as recommended at the October 2009 meeting when the original presentation was made to the Board. It is the Board's recommendation to continue the program or not after consultation with staff members. MOTION #2010:17 Moved by J. Rolland, seconded by A. Parsons that the Orillia Public Library Board supports the CEO in deciding to continue the partnership with the Boys & Girls Club of Orillia, or to cancel the partnership. CARRIED Nomination of Board Chair — G. Guthrie was nominated at the last meeting and accepted at that time, therefore she is acclaimed as the new Board Chair. J. Rolland was nominated by D. Evans as the Vice- Chair, seconded by F. Coyle. J. Rolland accepted the position of Vice -Chair of the Library Board. Page 190 of 345 11 c) - Minutes of Orillia Public Library meeting held on May 26, 20... Thanks were expressed by John Swartz who has been on the Library Board since 1996 as he was happy to see the last bricks come down on the old building, and his thanks to the many people involved with the new building project. F. Coyle expressed his congratulations to John for his media coverage and many dealings with items as board chair. NEW LIBRARY D. Silver reviewed the report and indicated that Lori Koughan and Brian Jewitt are attending construction meetings on behalf of the Library and the City, and keeping us well informed with good open lines of communication. REPORTS OF BOARD COMMITTEES & REPRESENTATIVES Policy Committee — Workplace Harassment & Workplace Violence PolicyLprogram D. Silver and S. Campbell attended sessions at the OLA Conference outlining Health & Safety training that must be completed by June 15, 2010. D. Silver has recently taken the required course, and other staff members will take them in the fall. MOTION #2010:18 Moved by P. Hislop, seconded by R. Fountain that the Orillia Public Library Workplace Harassment Policy /Program be adopted. CARRIED MOTION #2010:19 Moved by P. Hislop, seconded by F. Coyle that the Orillia Public Library Workplace Violence Policy /Program be adopted. CARRIED NEW BUSINESS Report re: Children's Program Budget — S. Campbell indicated to the Board that a SOLS grant received by the Library was deposited into 2009 funds but expenses spent in 2010 budget year. The Board has requested that B. Ripley, City Treasurer be asked to reconcile this matter and bring back to the Board for further information. IN CAMERA SESSION Moved by J. Swartz, seconded by D. Evans that the Board go in camera at 7:50 p.m. Moved by J. Swartz, seconded by A. Parsons that the Board come out of closed session at 7:56 p.m. Adjournment at 7:58 p.m. moved by J. Swartz. BOARD CHAIR CHIEF EXECUTIVE OFFICER Page 191 of 345 11 c) - Minutes of Orillia Public Library meeting held on May 26, 20... REPORT OF THE DIRECTOR OF CHILDREN'S YOUTH & AUDIO VISUAL SERVICES Submitted by Suzanne Campbell MAY 2010 Reference Goal Develop methods of measurement to evaluate the effectiveness of Library services and programs Reference Questions: Year to Date: May 2010: 449 2010: 2705 May 2009: 302 2009: 1858 The number of reference transactions handled by Children's Services Staff continues to increase with a forty -nine nereent inrraace in the nnmhar of nnact;nnc an wf-rM 1,x, Mi;lrlran'e Q staff in May. The year to date reference statistics show an increase of forty six percent over the questions answered in 2009. Proarams Goal 2.1 Develop and maintain programs associated with identified groups. Early years programs ended this month. Toddler Time has 15 children registered and Babytime has 12 babies and parents registered. Time for Preschoolers is a drop -in program with an average attendance from 15 -21 plus their parents. Family Storytime finished the second Saturday in May, with good weather and summer sports starting attendance decreases in May. The attendance remains sporadic with well attended programs on some Saturdays and low attendance on other Saturdays. The Explorers Club met for the last time this month with a Magic Workshop led by The Amazing Frank. Children had a great time and learned many magical tricks to use on their family and friends. Science Alive, a science outreach program using volunteers from U of T, hosted a fun and interactive program on Saturday May 29. The Children's Services Staff met on a Sunday and with the help of Kelly's friend Levi, filmed a DVD, titled Alice Lost in Jungleland. This will be used to promote the TD Summer Reading Club- Jungleland. Children's Services staff with the help of an ECE student from Georgian College began the preparation for all of the TD Summer Reading Club handouts. Tween Programs Goal 2.1 Develop and maintain programs associated with identified grotips. The first Mother Daughter book club met on Thursday May 20 to discuss "Pictures of Hollis Woods" by Patricia Reilly Giff. The average score was 6.9. The mothers liked it more than their daughters. The group watched the movie based on the book. Page 192 of 345 11 c) - Minutes of Orillia Public Library meeting held on May 26, 20... Outreach and Publicitv Goal 4 The Library will advocate for increaser) public awareness of the value and range of library services. Suzanne attended a meeting of the Safe Kids Committee, participated in the planning for the safety promotion during Safe Kids Week. The two main activities planned as part of this week were a car seat clinic and bike safety helmet check involving the OPP. Kelly attended a meeting of the Boys and Girls Club on May 5`h Group and School Visits Goal 2.7 Establish a mutually - beneficial presence in the school system. Semi - Battle for the round robin tournament of the Battle of the Books occurred on May 7. Teams from Harriet Todd, Regent Park, Notre Dame, East Oro, Uptergrove, Monsignor Lee, Warminster, St. Bernard's, Marchmont, Orchard Park, Couchiching Heights, and Rama Central schools, and a home school team, met for an all day round robin tournament on May 6. All participants had fun and worked hard at answering questions based on books. The Semi - Battle was held at St. Paul's United Church as the library does not have the space to accommodate over one hundred children plus teachers. Domino's Pizza generously donated pizza and the library provided vegetables and dip for lunch for all children participating in the semi- battle. After a hard fought battle the three teams to emerge victorious and move on to the Grand Battle were St. Bernard's, Notre Dame and the Home School team. The day was also made a success by the participation of staff from all departments of the library and the hard work Kelly put into organizing the competition. The Grand Battle was held on the evening of May 17`h at the Library. Parents, brothers, sisters and friends were all invited to watch this great tournament showcasing books and reading. The final results were very close; all teams were within a few points of each other with the Home School team crowned as the new champion. The grade 1/2 class from Regent Park is visiting the library on three Monday afternoons this month for a program and a book exchange. Bovs and Girls Club Partnership Goal 7 The Library will investigate, develop and maintain partnerships in the community The Boys and Girls After School Club continues to have strong membership and is now up to forty children registered with the club. The Club has been an asset to both the library and the neighbourhood. Twenty programs were implemented with an attendance of 369 children. Staff Development Goal 7 The Library will attract, develop and maintain a trained and educated workforce. We were successful in obtaining a nine week half and half Summer Career Placement Grant which will be used in support of the summer Ready to Read program and the TD Summer Reader's Club. Page 193 of 345 11 c) - Minutes of Orillia Public Library meeting held on May 26, 20... All staff and volunteers participating in the Battle of the Books met for a Breakfast meeting to review the riles, guidelines and questions. Suzanne attended a meeting of the automation committee and a meeting of the Health and Safety Committee. Carrie, an ECE (Early Childhood Education) student from Georgian College, began a four week placement. YOUTH SERVICES Goal 2 The Library will create and maintain lifelong relationships with users. Programs A special pr^aa'" cx' ith William Bell as the 0=55 Speaker —as held ^n Frida�� May 7. Members of Chick Chat, the Mother Daughter book clubs and other registrants attended the program. We had a great night where Bill filled in for Ting -xing who was stuck in Italy. Bill read from Throwaway Daughter, which most of the group had read in anticipation of the visit. He spoke about her other books and their collaborations. He then took questions from the floor. Great Night! This program was offered as part of the events for Youth Week. Outreach and Publicitv Goal 4 The Library rovill advocate for increased public awareness of the value and range of library services. The Library staff hosted a movie night at the Orillia Community Church as part of Youth week Fifty three people attended a showing of Percy Jackson and the Lightning Thief. This was a great venue; it accommodates one hundred people and has an excellent sound system. Kelly attended a meeting of the Youth Week Committee and helped to finalize the activities and advertising for the youth week events. The library ran two events: An evening with William Bell and the Percy Jackson Movie Night (previously described). Page 194 of 345 11 c) - Minutes of Orillia Public Library meeting held on May 26, 20... REPORT FOR THE MONTH OF MAY 2010 by Director of Information Services Kell! Absalom GOAL 2: Create and maintain lifelong relationships with users: Volunteers provided us with 329 hours of service in May compared to 258 hours for last May. GOAL 3: Optimize and customize library services to our user groups: Chantale has discarded 97 titles from the French collection as well as sending 88 titles off -site. This has enabled us to put our rotating language collection into circulation. Twenty -three people were provided with library materials in our Community Outreach program. Materials were also delivered to Victoria House and Birchmere Retirement Homo. GOAL 4: Advocate for increased public awareness of the value and range of library services: Jayne was invited by the Ontario Library Association to participate in the Ontario Genealogical Society conference in Toronto. She had a booth and spoke about Lifescapes to various delegates. She received an overwhelming response to the program from conference participants. Fifteen members of the Bookworms Book Club met to discuss "Baltimore's Mansion" by Wayne Johnston. Michelle created a number of book displays on such topics as Mother's Day, Leacock Nominees & Winners, Asian Heritage Month and Children's Mental Health Week. The Antiques and Heirlooms program was held at the Barnfield Point Recreation Centre. Twelve experts were on hand doing appraisals and information sessions. The cost was $10 per item. There was also a silent auction table hosted by the Friends, as well as a table selling Library bricks and ornaments. The event raised approximately $2580.00 which exceeded the $2500.00 target. Thanks to the Friends of the Library, Library volunteers and staff who assisted with the event and to the Board for their support Jayne attended the Coffeetime Network meeting and promoted library programs to 38 non - profit groups. She also appeared on Roger's Television promoting Antiques and Heirlooms. Page 195 of 345 11 c) - Minutes of Orillia Public Library meeting held on May 26, 20... GOAL 5: Develop methods of measurement to evaluate the effectiveness of library services and programs: Off -site Retrieval 36 Use of Internet Computers 1416 Wireless 136 Ancestry.com cannot provide total of Online Products at this time 653 (up 76 %) Home age visits 2089 Frost Papers visits 68 Information Services Enquiries 1583 GOAL 6: Investigate, develop and maintain partnerships in the community: Five people attended the Friends of the Library meeting. Goal 7: Attract, develop and maintain a trained and educated workforce. Lynn, Chantale, and Michelle attended an Education Institute webinar entitled "Science Fiction, Fantasy, Graphic Novels and Role Playing Games in Libraries ". Current trends in genre fiction and focus on how to anticipate demand and identify the materials that members of the public want to read were discussed. Jayne attended several genealogy presentations at the Ontario Genealogical Society Conference. She will use the knowledge she acquired for facilitation of the OPL Genealogy Club. Lynne Gibbon, Director of Information Services for the past 14 years, retired and a celebratory breakfast was held in her honor. I am very excited to carry on her tradition of excellence in customer service! Page 196 of 345 11 c) - Minutes of Orillia Public Library meeting held on May 26, 20... REPORT OF THE DIRECTOR OF TECHNICAL SERVICES MAY 2010 Circulation A large part of off -desk time in the Circulation Department was devoted to preparations for migrating to the new integrated library system, Library. Solution. All the borrower types, circulation codes, loan periods and record blocks had to be translated from Geac Advance and into codes the new system could understand. Circulation staff also spent time cleaning up patron and borrowing records for a clean transition to Library. Solution. Technical Processing TP was also busy preparing for the transition to the new system. Susan Dance sent a copy of the catalogue database to our vendors, TLC, on May 19. A freeze on all cataloguing activity commenced then, so TP staff have reworked some of their procedures to ensure that essential work was done and priority materials dealt with. Systems Most of the documentation required by TLC was sent out by the end of May. We also agreed on a training schedule that would begin on June 21 and end the 281h. All regular staff members will be trained on LS2 PAC and LS2 Kids, the adult and children's public catalogues. The CEO and directors are scheduled to be trained on everything, even if unable to stay for the whole session. Other staff will be trained on modules relating to their work, even if it may only partially be applicable, e.g. staff doing selection will be trained on Online Selection and Acquisitions (OSA). A reasonable result of training is that someone trained on a module should be able to explain/ show a specific function to someone not trained. For example, a TP staff member trained on OSA should be able to show someone in Children's how to find out when a specific title was ordered and what its status is. Page 197 of 345 11 c) - Minutes of Orillia Public Library meeting held on May 26, 20... Pages may be trying to finish off classes that week. I expect that staff members who have been trained can show pages what they need to know. If any pages can come in for LS2 and LS2 Kids, they are welcome, especially on the Tuesday afternoon. Circulation staff will spend all of Monday June 21 being trained, and will "go live" with Library. Solution on the next day. The trainer will be on hand for assistance. David Rowe Director of Technical Services Page 198 of 345 11 c) - Minutes of Orillia Public Library meeting held on May 26, 20... WS 5 Whitchurch - Stouffvilie Public Library PUBLIC LIBRARY May 31, 2010 Ms Dawn Silver Chief Executive Officer orillia Public Library 36 Mississauga Street West yr iiiia, oiv L3V 3A6 Dear Dawn: On behalf of the Board members and myself, I want to thank you and your Board and staff for taking the time to meet with us last week. The information that you passed along to us and the discussion that we had provided us with valuable insights for future budget processes here at Whitchurch - Stouffville. We appreciate your frank comments and your suggestions and will try to put some of them into place for the 2011 budget. Hopefully this will enable the Library to move forward with additional staff and space. We wish you all the best with your new facility and look forward to being able to visit the new building. Yours truly, Carolyn Nordheimer James Chief Executive Officer 30 Burkholder Street, Stouffville, Ontario L4A 4K7 (905) 642 -READ • 1 -888- 603 -4292 • Fax: (905) 640 -1384 vmw.whitchurch- library.on.ca Page 199 of 345 11 d) - Minutes of Lake Simcoe Region Conservation Authority board rn egionmcoe R BOARD OF DIRECTORS' MEETING NO. BOD -05 -10 Region Conservation Friday, May 28th 2010 Authority y� Y r 120 Bayview Parkway (Boardroom) NEWMARKET, ON MINUTES Board Members Present Councillor V. Hackson, Chair Councillor S. Agnew Mr. E. Bull Councillor G. Campbell Councillor B. Drew, Vice -Chair Regional Councillor H. Herrema Councillor B. Huson Councillor J. McCallum Councillor J. O'Donnell Councillor J. Rupke Deputy Mayor G. Wauchope Regrets: Councillor K. Ferdinands Regional Councillor J. Grant Mayor R. Grossi Councillor E. MacEachern Councillor A. Nuttall Regional Councillor J. Taylor Mayor R. Stevens Mayor J. Young Staff Present D. Gayle Wood, Chief Administrative Officer B. Kemp, General Manager, Conservation Lands J. Lee, General Manager, Corporate & Financial Services M. Walters, General Manager, Watershed Management P. Davies, Manager, Watershed Stewardship A. Gynan, Watershed Coordinator K. Kennedy, Land Securement Officer G. Casey, Coordinator, BOD /CAO, Projects & Services I. DECLARATION OF PECUNIARY INTEREST None noted for the record of this meeting. APPROVAL OF THE AGENDA Moved by: J. Rupke Seconded by: G. Wauchope BOD- 067 -10 RESOLVED THAT the content of the Agenda for the May 28th, 2010, meeting of the Board of Directors be approved as amended to include the Tabled Items and Other Business Agenda; and FURTHER that the Tabled Confidential Staff Report No. 32- 10 -BOD be deferred to the June 25th, 2010 Board Meeting. CARRIED Page 200 of 345 11 d) - Minutes of Lake Simcoe Region Conservation Authority board rn Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -05 -10 May 28`h, 2010— Minutes Page 2 of 8 III. ADOPTION OF THE MINUTES (a) Board of Directors Moved by: B. Huson Seconded by: J. O'Donnell BOD- 068 -10 RESOLVED THAT the minutes of the Board of Directors Meeting No. BOD -04 -10 held on April 23'd, 2010, be adopted and approved as printed and circulated. CARRIED (b) Thiess Twinning Committee The Board dealt with Staff Report No. 28- 10 -BOD which included recommendations from the Thiess Twinning Committee related to the proposed successful Twinning partner. The CAO advised that, as the winner of the 2009 Thiess International Riverprize, the Authority has been given the opportunity to twin on a project with another country. The Thiess Riverfoundation will provide a $100,000 grant to undertake this initiative. The Thiess Twinning Committee performed extensive research in order to determine the best possible twinning project. The Board viewed a video of the "Saving the Ayuquila River" project in Mexico which is the recommended finalist. The Committee is also recommending providing financial and in -kind assistance to the project in Guatemala which was a close second in the review process. The Board commended the Thiess Twinning Committee for their in -depth work in identifying the most suitable candidate to partner with and supported the recommendation of the Committee. Moved by: B. Drew Seconded by: B. Huson BOD- 069 -10 RESOLVED THAT Staff Report No. 28- 10 -BOD regarding the assessment process of the potential International Thiess Riverprize Twinning partners be received; and FURTHER THAT the recommendations of the Twinning Committee as contained within this Staff Report be supported and approved by the Authority's Board of Directors for forwarding to the International Riverfoundation for approval. CARRIED Page 201 of 345 11 d) - Minutes of Lake Simcoe Region Conservation Authority board rn Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -05 -10 May 28th, 2010 — Minutes Page 3 of 8 IV. ANNOUNCEMENTS Integrating and Applying Science Dr. Ben Longstaff, Manager, Integrated Watershed Management, presented a copy of a book which he co- authored — Integrating and Applying Science. The book was sponsored by Eco Check, Integration and Application Network, LOICZ, IAN Press, University of Maryland — Centre for Environmental Science, International Riverfoundation and Lake Simcoe Region Conservation Authority. Copies of the book are available through the LSRCA at $20.00 per copy. LSRCA Information Folder Each Board Member received a folder containing information related to the programs, services and general information related to the LSRCA. It is proposed that the information will be useful during the municipal election campaigning period when questions related to the LSRCA are asked. Folders are available at the Authority for any member of the public. Celebrating Lake Simcoe Councillor Gord Wauchope advised that the Town of Innisfil in partnership with government and community partners, will be hosting a Celebrate Lake Simcoe Day on Saturday, July 31, 2010, at Innisfil Beach Park. Councillor Wauchope invited the LSRCA to participate in the event and to extend an invitation to the Foundation as well. Lake Simcoe Conservation Foundation (LSCF) The CAO reminded the Board of a fundraising event to be held at Franklin Fishing Club, Mount Albert on Thursday, June 24, 2010. Participation is limited to 30 people; cost is $250.00 per person which includes a Tour of the Franklin Fish Club, Fly Fishing Lessons and a full sit down lunch. For more information and to register contact Judy Milner at 905 - 895 -1281 ext 241 or i.milner @Isrca.on.ca V. PRESENTATIONS There were no Presentations scheduled for this meeting. VI. HEARINGS There were no Hearings scheduled for this meeting. VII. DEPUTATIONS There were no Deputations scheduled for this meeting. Page 202 of 345 11d) - Minutes of Lake Simcoe Region Conservation Authority board m... Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -05 -10 May 28th, 2010 — Minutes Page 4 of 8 VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 7, 8 and 9 were identified for separate discussion. IX. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: S. Agnew Seconded by: G. Wauchope BOD- 070 -10 RESOLVED THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board and staff be authorized to take all necessary action required to give effect to same. CARRIED 1. Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation 179/06 BOD- 071 -10 RESOLVED THAT applications under Section 28 of the Conservation Authorities Act and Ontario Regulation 179/06 be received for information. 2. Correspondence BOD- 072 -10 RESOLVED THAT the Correspondence listed in the agenda as Item 2 (a) through (b) be received as information. 3. Monthly Communications Update BOD- 073 -10 RESOLVED THAT the Monthly Communications Update — Summary, for the period April 1 to 30, 2010, be received for information. 4. Budget Status Report BOD- 074 -10 RESOLVED THAT Staff Report No. 21- 10 -BOD regarding the Authority's Budget Status for the four month period ending April 30th, 2010, be received. 5. LSRCA Audit Services — Call for Proposal BOD- 075 -10 RESOLVED THAT Staff Report 22- 10 -BOD regarding the Proposal Call for External Audit Services be approved as presented. Page 203 of 345 11 d) - Minutes of Lake Simcoe Region Conservation Authority board rn Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -05 -10 May 28th, 2010 —Minutes Page 5 of 8 YRDSBASRCA Educational Services Contract BOD- 076 -10 RESOLVED THAT Staff Report No. 23- 10 -BOD regarding the 2010/2011 contract between Lake Simcoe Region Conservation Authority (LSRCA) and the York Region District School Board (YRDSB) related to LSRCA Education Services, be received for information; and FURTHER THAT the Authority's Board of Directors approve the 2010- 2011 contract between LSRCA and YRDSB. 10. Lake Simcoe Protection Plan - Update BOD- 077 -10 RESOLVED THAT Staff Report No. 27- 10 -BOD regarding an update on the Authority's activity in relation to the Lake Simcoe Protection Plan be received. 11. AMO Case for Joint and Several Liability Reform in Ontario BOD- 078 -10 RESOLVED THAT Staff Report No. 29- 10 -BOD regarding AMO's Case for Joint and Several Liability Reform in Ontario be received; and THAT the LSRCA Board endorse the following recommendations of support for submission to AMO: "WHEREAS the Association of Municipalities of Ontario has presented the Case for Joint and Several Liability Reform in Ontario to the Attorney General's Office; and WHEREAS letters of support and resolutions are being solicited and have been received from municipal councils throughout Ontario; and WHEREAS the issues raised are of direct relevance to Conservation Authority operations and represent a significant burden on their financial and legal resources; THEREFORE BE IT RESOLVED THAT Conservation Ontario endorse, and communicate its endorsement of the Case for Joint and Several Liability Reform in Ontario, to the Association of Municipalities of Ontario and to the Office of the Attorney General for Ontario; and FURTHER THAT Lake Simcoe Region Conservation Authority advises AMO of its support and endorses the position of Conservation Ontario as it relates to this initiative. CARRIED X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Page 204 of 345 11 d) - Minutes of Lake Simcoe Region Conservation Authority board rn Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -05 -10 May 28th, 2010— Minutes Page 6 of 8 Landowner Environmental Assistance Program — 2009 Update The Board dealt with and approved Staff Report No. 24- 10 -BOD which provided an update related to the delivery of the Authority's Landowner Environmental Assistance Program in 2009 The Board commended staff for this Staff Report which was very detailed and contained very helpful information. They also thanked the Stewardship Team for their ongoing dedication and hard work in the promotion and delivery of this program. Moved by: B. Drew Seconded by: E. Bull BOD -79 -10 RESOLVED THAT Staff Report No. 24- 10 -BOD regarding the Landowner Environmental Assistance Program — 2009 Progress Report be received for information. CARRIED Ramara Creeks Subwatershed Stewardship Plan The Board dealt with and approved Staff Report No. 25- 10 -BOD regarding the Ramara Creeks Subwatershed Stewardship Plan. Councillor O'Donnell commended Authority staff for their hard work in getting this report done and recognized the great work the Authority is doing in the Township of Ramara. Councillor O'Donnell requested the Staff Report and appended Executive Summary be provided to the Township of Ramara for inclusion on their next Council agenda. Moved by: J. O'Donnell Seconded by: G. Wauchope BOD- 080 -10 RESOLVED THAT Staff Report No. 25- 10 -BOD regarding the Ramara Creeks Subwatershed Stewardship Plan be received; and FURTHER that the Stewardship Plan be approved. CARRIED Lake Simcoe Septic Inspections — Response to EBR Postine The Board dealt with Staff Report No. 26- 10 -BOD regarding the comments of the Authority in relation to the EBR posting concerning the Lake Simcoe Septic Inspections. As a result of the discussion, staff will revise the comments to include those identified by the Board. The final comments will be submitted by the prescribed deadline of May 28th at 4:00 p.m. Page 205 of 345 11 d) - Minutes of Lake Simcoe Region Conservation Authority board rn Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -05 -10 May 28`h, 2010 — Minutes Page 7 of 8 Moved by: B. Drew f Seconded by: G. Wauchope BOD- 081 -10 RESOLVED THAT Staff Report No. 26- 10 -BOD regarding the Province of Ontario's proposed amendments to the Building Code (O.Reg. 350/06) respecting on -site sewage maintenance inspection programs be received for further information and staff to incorporate comments as identified by the Board of Directors; and FURTHER THAT the Board of Directors approve staffs response as amended to the Environmental Bill of Rights (EBR) posting of this proposed amendment. CARRIED CLOSED SESSION Moved by: B. Drew Seconded by: J. McCallum BOD- 082 -10 RESOLVED THAT the Authority's Board of Directors move to Closed Session to deal with confidential land matters. Moved by: G. Wauchope Seconded by: H. Herrema BOD- 083 -10 RESOLVED THAT the Authority's Board of Directors rise from Closed Session. (a) Land Securement Moved by: G. Campbell Seconded by: E. Bull BOD- 084 -10 RESOLVED THAT Confidential Staff Report No. 30- 10 -BOD regarding land disposition initiatives be received; and FURTHER THAT the recommendations contained within this report be approved. CARRIED (b) Land Disposition Moved by: G. Wauchope Seconded by: S. Agnew BOD- 085 -10 RESOLVED THAT Confidential Staff Report 31- 10 -BOD regarding land disposition initiatives be received; and FURTHER THAT the recommendations contained within this report be approved; and FURTHER THAT final approval of the outstanding issues identified in Confidential Staff Report 31- 10 -BOD be completed through the Chair's Office; and Page 206 of 345 11 d) - Minutes of Lake Simcoe Region Conservation Authority board rn Lake Simcoe Region Conservation Authority Board of Directors Meeting No. BOD -05 -10 May 28`h, 2010— Minutes Page 8 of 8 FURTHER THAT the Chair prepares a final letter of approval to the Minister on behalf of the Authority once the issues have been satisfactorily addressed. This letter shall confirm that all environmental matters have been addressed and that the disposition meets the objects of the LSRCA; and FURTHER THAT staff continue to work with the Regional Municipality of York and the Ministry of Natural Resources to complete the final Offer of to Grant an Easement and transfer the requisite rights to the Region; and FURTHER THAT the Region of York be advised that construction will not be permitted on the subject lands until such time as the Minister has provided written approval of the disposition. CARRIED XII. OTHER BUSINESS (a) Correspondence — SimcoeCounty The Board received tabled correspondence from Simcoe County which included a resolution of the Conservation Authority Review Sub - Committee inviting the LSRCA to their next meeting in order to provide a presentation related to the services, governance, operational /legislative matters, funding models, steps to avoid duplication, methods for dispute resolution. The date of this meeting is to be confirmed. Chair Hackson encouraged Members of the Board to attend if their schedules permit. XIII. ADJOURN Meeting adjourned at 12:00 p.m. on a motion by J. McCallum. Original signed by: Original signed by: Councillor V. Hackson D. Gayle Wood, cmm III Chair Chief Administrative Officer Page 207 of 345 11 d) - Minutes of Lake Simcoe Region Conservation Authority board rn (L to R) Judy Milner, Darren Campbell, Chair Virginia Hackson, Vice Chair Bobbie Drew. Page 208 of 345 11 d) - Minutes of Lake Simcoe Region Conservation Authority board rn • Staff recognized as contributing the most to the pollution reduction included: • Warren Yerex (219.4 kg) • Jo -Anne Rzadki (163.85 kg) • Darren Campbell (129.12 kg) Scanlon Creek Bark Park • The new off leash dog park — Scanlon Creek Bark Park - will officially open at Scanlon Creek Conservation Area on Saturday July 10, 2010, between 11:30 a.m. and 2:00 p.m. • Many great activities are planned for the day — everyone is welcome to attend (with or without dogs). Beaver River Wetland Conservation Area Management Plan • The Board received and approved Staff Report No. 33- 10 -BOD and the associated presentation given by Bill Thompson, Conservation Lands Planner. • The completion of the Beaver River Wetland Conservation Area Management Plan is one in a series of Management Plans to be completed for the Authority's Conservation Areas as identified in the LSRCA's Business Plan. Proposed Water Opportunities — EBR Comments • The Board dealt with and approved Staff Report No. 36- 10 -BOD which included the proposed comments of Authority staff in response to the Water Opportunities and Water Conservation Act, 2010 posted to the EBR for comment. • Based on the approval of the Board, staff comments will be submitted by July 17th, 2010. Fees Schedule — Education Services Program • The Board dealt with and approved Staff Report No. 37- 10 -BOD regarding an increase to the outdoor /environmental programs provided by the Education Services. • The increase includes the Harmonized Sales Tax (HST) as the LSRCA will not be able to fully recover this tax. • The new fees will be implemented effective July 1, 2010. Page 209 of 345 11d) - Minutes of Lake Simcoe Region Conservation Authority board rn Meeting Cancellation - August • The Authority's Board of Directors will not be meeting in August 2010. Closed Session • The Board dealt with and approved Confidential Staff Report No.'s 32- 10 -BOD, 38- 10 -BOD and 40- 10 -BOD regarding confidential Land Securement matters and Confidential Staff Report No. 39- 10 -BOD regarding a legal matter. Page 210 of 345 11e) - Correspondence dated June 1, 2010 from Jim Pfaff, Associate ... • simcoe muskoka DISTRICT HEALTH UNIT June 1, 2010 5 s JUN b 1 IM Mr. Robin Dunn CAO Township of Oro - Medonte Box 100 Oro, ON LOL 2X0 Dear Mr. Dunn: Re: West Nile Virus Program Planning —2010 Planning is well underway for the 2010 West Nile virus season. The health unit program, as in previous years, will include public education, surveillance and mosquito control coordination. The need for larviciding programs in your municipality in the upcoming season was assessed according to a local risk assessment and decision - making framework which was developed in 2006 and updated in 2008. The framework considers the presence and abundance of critical amplification vector, Culex pipiens/restuans, populations in previous surveillance seasons, and the presence of WNV positive indicators, excluding avian specimens, within the vicinity in the previous season. As a result of this evaluation, municipalities were assigned to one of three tiers for control actions. The three tiers are: I. Larviciding Actions: This tier consists of those municipalities which have received direction to larvicide from the Medical Officer of Health in previous seasons and have evidence of sustained Culex pipiens/restuans populations throughout the season and multiple positive WNV indicators in previous seasons. Notice to larvicide catch basins will be issued by the Medical Officer of Health to these municipalities. II. Heightened Surveillance — Larviciding Standby: This tier consists of those municipalities which have received direction to larvicide from the Medical Officer of Health in previous seasons but do not have sustained Culex pipiens/restuans populations throughout the season and /or do not have multiple positive WNV indicators in previous seasons. Notices to larvicide will not be issued by the Medical Officer of Health at this time. Heightened surveillance activities will be implemented in these municipalities to monitor the presence and abundance of mosquito populations of concern, primarily Culex pipiens/restuans. As a component of WNV contingency planning, these municipalities shall complete the Ministry of Environment permit application process and be on standby to larvicide catch basins on short notice should the current season surveillance data indicate the need for control measures. ❑ Barrie: ❑ Collingwood: ❑ Cookstown: Cl Gravenhurst: ❑ Huntsville: ❑ Midland: ❑ 06111a: 15 Sperling Drive 280 Pretty River Pkwy. 2 -25 King Street S. 5 Pineridge Gate 34 Chaffey St. 1156 St. Andrew's Dr. 12 -575 West St., S. Barrie, ON Collingwood, ON Cookstown, ON Gravenhurst, ON Huntsville, ON Box 626, Midland, ON 00111a, ON L4M 6K9 L9Y 4J5 LOL 1 LO P1 P 1Z3 P1 H 11<1 L4R 41_3 L3V 7N6 (705) 721 -7520 (705) 445- 0804 (705) 458 -1103 705- 684 - 9090 (705) 789 - 8813 (705) 526 - 9324 (705) 325 -9565 FAX (705) 721 -1495 FAX (705) 445 -6498 FAX (705) 458 -0105 FAX (705) 684 -9887 FAX (705) 789 -7245 FAX: (705) 526 -1513 FAX (705) 325 -2091 Your Health Connection Page 211 of 345 11 e) - Correspondence dated June 1, 2010 from Jim Pfaff, Associate ... III. Ongoing Monitoring: This tier consists of those municipalities which have not received direction from the Medical Officer of Health to larvicide in previous seasons. Surveillance strategies will continue in these areas. It is recommended that these municipalities, as a component of their WNV contingency planning, review the MOE permit application guide and gather the necessary information to complete the permit application process on short notice. The Township of Oro - Medonte has been assessed as Tier III: Ongoing Monitoring. Based on this assessment, the Township of Oro - Medonte is directed to review the MOE permit applicant guide and gather the necessary information to complete the permit application process on short notice should it be necessary. A template will be forwarded for your use in tracking municipal WNV expenditures for the 2010 season. Submission of WNV expenditures will be requested in October, 2010. A template for completion will be forwarded at that time. We appreciate your continued participation in the WNV program. For further information, please contact Brenda Armstrong, West Nile Virus Program Supervisor at 721 -7330, ext. 7489. Your in good heal , K- J Pf ff, CD, BSc, M DAvMed, AFOM As iate Medical Offr alth C. Jerry Ball, Public Works Superintendent Page 212 of 345 11f) -Correspondence dated June 29, 2010 from Vic Toews, M.P., Min... Minister of Public Safety Ministre de la Securite publique Ottawa, Canada K1 A OP8 ,30NN 2 91010 Jul_ 0 6 2110 DON FIC His Worship H.S. Hughes Mayor Township of Oro - Medonte 148 Line 7 South P.O. Box 100 Oro, Ontario LOL 2X0 Dear Mr. Mayor: The office of the Honourable Rob Nicholson, Minister of Justice and Attorney General of Canada, has forwarded your correspondence to my. predecessor, the Honourable Peter Van Loan, regarding a resolution adopted by the Council of the Township of Oro - Medonte supporting the Township of Frontenac Islands, which is opposed to the closure of the Correctional Service of Canada's farm operations. I apologize for the delay in responding. I appreciate your interest in the operations of the Correctional Service of Canada and encourage such observations and opinion when making decisions that impact the future direction of the Correctional Service of Canada. I would like to assure you that this government has carefully reviewed the documentation and rationale behind the decision to close the six farm operations by March 31, 2011. The decision is final. It is clear that we would better serve offenders and our communities by offering training programs that focus.on skills that lead to employment that is more consistent with the current labour market. It has been demonstrated that released offenders who find, and keep, suitable employment are significantly less likely to re- offend. As such, our objective must be to increase the employability of as many offenders as possible, based on which programs are most efficient. Currently, the top placements for all offenders involved in CORCAN employment programs are construction, warehouse operations, cleaners, and food services. Conversely, over the last five years, only 99 of the 25,000 offenders released (less than one per cent) found work in the agriculture sector. Canada Page 213 of 345 11f) - Correspondence dated June 29, 2010 from Vic Toews, M.P., Min... -2- Again, I cannot stress enough that the Government of Canada recognizes the valuable contribution of farming to the Canadian economy, and the fact that prison farm operations offer meaningful activity for offenders is not in question. The decision to close farming operations is based on a new vision of transforming the efficiency of federal corrections in Canada. For more information on our Transformation Agenda, I encourage you to visit our Web site at: http://www.csc-sce.ge.ca/text/organi/trnsforin-eng.shtml. I appreciate having had your concerns brought to my attention. Yours sincerely, / 0 Vic Toews, P.C., Q.C., M.P. Page 214 of 345 11f) - Correspondence dated June 29, 2010 from Vic Toews, M.P., Min... Agenda Item # 5e) - L. Bisson, Manager, Ministerial Correspondence Unit, Departm... PF Totnship o� Proud Heritage, Exciting Future December 17, 2009 The Honourable Robert Douglas Nicholson Minister of Justice and Attorney General of Canada 284 Wellington Street Ottawa, Ontario Canada KIA OH8 Re: Closing of Prison Farms in New Brunswick, Ontario, Manitoba, Saskatchewan and Alberta Dear Honourable Minister. At its Council meeting of November 12, 2009, the Council of the Township of Oro - Medonte adopted the following motion with respect to the above -noted matter: "Be it resolved that 1. The correspondence received October 30, 2009 from the Township of Frontenac Islands and presented by Mayor H.S. Hughes,. re: Closing of Prison Farms in New Brunswick, Ontario, Manitoba, Saskatchewan and Alberta be received. 2. That the Township of Oro - Medonte support the Township of Frontenac Islands' resolution re: Closing:of Prison Farms in New Brunswick, Ontario, Manitoba; Saskatchewan and Alberta. 3. And That The Honourable Rob Nicholson, Federal Justice Minister, Bruce Stanton, M.P. Simcoe North, Garfield Dunlop, MPP, Simcoe North and the Township of Frontenac be advised of Council's decision." We respectfully request your consideration. of Council's resolution of this matter and thank you in advance for your time. Yours�rfespectful Mayor. H. S; Hug es. /so Cc: Bruce Stanton, Mp, Srncoe North Garfield Dunlop, MPP Simcoe North Clerk's Office, Township of Frontenac Islands Enc: Resolution from the Township of Frontenac Islands 148 Line 7 South, Box 100 P: (705) 487 -2171 vvvvw oro- medoate.ca Oro, Ontario LOL 2X0: R {705) 487 -0133 Page 66 of 266 Page 215 of 345 11f) - Correspondence dated June 29, 2010 from Vic Toews, M.P., Min... Agenda Item # 11 a) - Mayor H.S. Hughes, correspondence received October 30, 2009. - TOWNSHIP OF FRONTENAC ISLANDS P.O. Box 130, WOLFE ISLAND, Ont., KOH 2YA Closing of Prison Farms in New Brunswick: Ontario, Manitoba: Saskatchewan and Alberta WHEREAS the Federal Government, through Correction Services of Canada; has announced the closing of six prison farms across Canada. AND WHEREAS the Public Safety Minister, Peter Van Loan, has listened to feedback from the public and we are appreciative of the recent announcement that the abattoir located at the Pittsburgh Institution, near Kingston, will remain in operation. AND WHEREAS it is felt that there are many ,benefits in keeping all prison farms open. While it is acknowledged that not many prisoners will end up with a job on a farm, their experience working on the prison farms provide them with a host of transferable skills and teaches them the need for punctuality, discipline, responsibility, good work ethic, and the importance of teamwork. AND WHEREAS there is evidence that the way people treat nature (animals and the environment) reflects in the way that they treat people, and vice versa. Many prisoners have grown up in abusive situations and ended up abusive themselves; by working on the prison farms they get a new appreciation for the importance of respecting their surroundings, which in turn helps in teaching them to grasp the need for personal restorative behaviour, By working on the farms and seeing firsthand that a respective relationship with animals and nature is important, they learn that there is another and a better way. AND WHEREAS it is felt that the costs of running these farms are offset by savings derived from these locally grown foods. That is there are side benefits that are hard to put a dollar value on, such as reducing CO2 in the environment with reduced transportation, and building of the inmates self worth and self- esteem which will help them reintegrate into society, and thus prevent them from returning to prison„ BE IT RESOLVED THAT the Council of the Municipality of Frontenac Islands requests the Honourable Peter Van Loan, and Correction Services Canada, to keep the six prison farms in question opened. AND FURTHER THAT this resolution be forwarded to the Honourable Rob Nicholson, Federal Justice Minister, and Peter Milliken, MP for Kingston and the Islands, and all municipalities in Ontario for their support. Page 27 of 201 Page 216 of 345 11 g) - Various correspondence, re: Suncrash Festival: a) ... — — Helicon Properties Ltd. June 24, 2010 Oro Township Council Attention: Mayor Hughes and Council V' REC i® JUL - 6 2010 ORO-ME OVITE Dear Sirs, I have become aware of an organization called "Sun Crash Music Festival' operated on Bass Lake Side Road by a Mr. Noah Kearney — Moreland. I have been apprised that this Pseudo Charity is providing minimal contributions to charity but is wasting substantial amounts of Township administrative time. As a rule following Businessman, I find this offensive and unfair. Thank u, R. unce licon Properties Ltd. PO BOX 88 VICTORIA HARBOUR, ON LOK 2A0 PH: 705 -528 -1115 FX:705- 528 -1120 Page 217 of 345 FISH .4 �q m 0 VATIONG�I June 28, 2010 Oro - Medonte Township Council To Whom It May Concern: 11 g) - Various correspondence, re: Suncrash Festival: a) ... The Orillia Fish and Game Conservation Club BOX 52, ORILLIA, ONTARIO, CANADA L3V 6H9 Subject: Suncrash Charity Music Festival In the spring of 2009, 1 received a telephone call from Mr. Noah Keamey- Moreland founder of the Suncrash Charity Music Festival. He described the festival as a small music festival that promotes young performers and provides much needed money to not for profit and charity groups in the community. Mr. Kearney - Moreland offered some of the proceeds from his 2009 event to the Orillia Fish and Game Conservation Club. On Behalf of the OFGCC as the acting Treasurer, I accepted his offer. A newspaper article listed our organization as a charity to receive funding from the event. The event ended and to date nothing further had been heard from Mr. Noah Kearney - Moreland, and no money was ever received by the OFGCC. The Orillia Fish and Game Conservation Club donates money every year to charity and has provided a donation every time we told a group we would. A follow up phone call or letter would have been appreciated. Which leads me to think: Was the Orillia Fish and Game Conservation Club contacted solely for the purpose of having our name listed on applications for government agencies? John Kranjec Treasurer of the Orillia Fish and Game Conservation Club. Cc: Orill' acket & Times Page 218 of 345 �"rk July 1, 2010 To Mayor, Council & Staff, 11 g) - Various correspondence, re: Suncrash Festival: a) ... JUL - 2 1010 O MEDONTE DA Barrie Automotive Flea Market I am writing this letter to you in regards to the application for zoning exemption by Noah Kearey- Moreland. I would first like to clarify a couple of points. Burl's Creek Park is not a multi - million dollar conglomerate. It is a small family owned and operated business. 2 events occur on the property annually that enable us to pay the majority of our payables. We have mortgages and vehicle loans just like the majority of Canadians. Our families donate the property to many charities and organizations. Examples include Huronia Fur & Feather Breeders Association, Habitat for Humanity, Oro - Medonte Fire Department, St. John Ambulance, Boy Scouts, to mention a few. We also donate the property for use by the Simcoe County Elementary School Sports — ie, Rugby, Flag Football, Lacrosse. We support several community events making donations in kind and dollars. I take exception to be called a corporate bully - Quite simply my questions are: Was there an honest effort made to find a new location? It seems that it is advertised as an annual event on the same location, as early as the day after the event. Once granted the exemption, is the property owner then responsible for all of the compliances? (Fencing, entrances, water, traffic plan, parking plan, emergency plan, ......) DJ till Dawn, is this a rave? Sincerely, Lisa Groves Burl's Creek Family Event Park P.O. Box 210 Oro, Ontario, Canada LOL 2X0 Phone: (705) 487 -3663 Fax: (705) 487 -6280 Website: www.burlscreek.com Email: info ®burlscreek.com Page 219 of 345 11g) -Various correspondence, re: Suncrash Festival: a) ... Barrie Tea Market July 1, 2010 JUL ' 2 2010 0�-WOONTE To Mayor Hughes & Council & Staff, Let me apologize for my lack of decorum at the evening meeting of June 23, 2010. It is very difficult for me to contain my remarks in the form of a question. My families and I were hurt and disillusioned by council's action to consider a zoning exemption for the Suncrash Music Festival for 2010. The planning and advertising for the happening started right after last years event at the same location. The organizers had no intention of relocating. They are using charity and the arts to usurp our official plan. Back in my day, salesmen used motherhood and apple pie. Today, salesmen use the arts and charity. An official plan is just that, an official plan. It may not be to everyone's liking, but there are proper avenues to change the direction of the future of this great Township. By granting an exemption for this event in 2009 we have tried to legitimize a bush party that had operated for two years illegally on the same property. How many of these exemptions are required to be grandfathered into a full time zoning? If I heard it correctly our noise bylaw can be by passed as long as there are no complaints. Alas, so much for regulations and compliance. The young man is a wizard of manipulation. Look at the number of people he mustered to support his enterprise including two councilors for sure. Even though we were told this event would never happen again on that property, sounds like a definite maybe to me. I remain, as always, r 9 L/ Donald P. Hanney Burl's Creek Family Event Park P.O. Box 210 Oro, Ontario, Canada LOL 2X0 Phone: (705) 487 -3663 Fax: (705) 487 -6280 Website: www,burlscreek.com Email: info ®burlscreek.com Page 220 of 345 11 g) - Various correspondence, re: Suncrash Festival: a) ... July 2, 2010 Mayor Harry Hughes and Councillors Oro - Medonte Council RE: Suncrash Thank you for allowing further correspondence regarding Suncrash. I strongly support this event and hope that council will make all the approvals necessary to ensure that it proceeds. I attended the Council meeting on June 23, 2010 and was very surprised to hear some of the comments made by the owners of Burl's Creek as well as their exceptionally negative and accusatory tone in referring to both the event and its organizer Noah Kearey - Moreland. There is absolutely no comparison between their for - profit event park and Suncrash. It is like Goodwill objecting to a church hosting a rummage sale. The one day festival held at the Moreland farm is a well - conceived and well- executed gathering to showcase various musical acts with the added bonus of contributing any profits to charity. Both the organizers and the young people attending represent the future of our society and it is tremendously heartening to see such a commitment to the culture and social causes within our community. Last year I had the privilege to attend Suncrash in a promotional capacity for the Orillia and District Arts Council. Other non - profit groups also had tables set up to promote their causes and the response of young attendees was very encouraging as they will be the ones to cant' on these groups in years to come. I also witnessed no concerns with anything throughout the day. At last year's event I was astounded at how much money Suncrash had to pay for its police presence. Compared with Mariposa Folk Festival which draws 20,000 over three days and has less than a dozen officers on site, it seemed excessive to have six officers required for such a small space. As a former member of City of Orillia's Council and long -time President of the Orillia and District Arts council I fully understand your obligation to ensure that liability issues are met and that due diligence is followed in granted approvals for any function. It does seem however that Noah faces a battle each year rather than whole- hearted support for what he is trying to do. I hope that Council does support Suncrash with its final approvals however if it does not continue in its present format I am fully confident that Noah and the other organizers will continue to find a way to contribute to the community and remain exemplary citizens and members of your municipality. Thank you for your encouragement of further correspondence on this matter and for your thoughtful deliberation in making the approvals. Sincerely, Maggie Buchanan Page 221 of 345 12a) - Correspondence dated June 25, 2010 from Jeff Van Niekerk, Co... •FINE DUTCH SPECIALTIES inental �W' ` IMPORTS JUN ? q 2010 S lip J Township of Oro - Medonte 148 Line 7 South, Box 100 Oro, Ontario LOL 2X0 Attn: Mayor Hughes June 25, 2010 Dear Mayor Hughes, I just wanted to congratulate and thank the Township of Oro- Medonte for doing such a magnificent job with the property on the corner of Hwy 11N and Line 8. 1 can only assume it was the Township that enforced the clean -up of that property. Sincerely, Jeff Van Niekerk Continental Imports 5287A Hwy 11 N • RR #1 • Orillia • Ontario • L3V 61-11 • Tel: (705) 325 -7218 • Toll Free 1- 800 - 311 -4511 • Fax (705) 325 -0550 Page 222 of 345 12b) - Correspondence dated June 22, 2010 from Edwin Merkur re: Req... Y 06/23/2010 12:33 FAX 416 487 9674 EDWJ'N NORMAN MERIKUR, B.A., LL$. FAXED & MAILED EDWIN KERKIIR 'dlr. Doug Irwin, Clerk of The Township of pro- Medonte, 148 Line 7 South, ::3ox 100, (31ro, Ontario. i',0L 2X0. Tear Sir: Re: I Black Forest Laney Sunday &lv 2S`" I own No. 1 and No. 5 Black Forest Lane- fdl 002 23 LESMILL ROAD SUITE 205, Box 24, TORONTO, ONTARIO N13B 3P6 Tel: (416) 487 -3445 Fax; (416)487 -9674 June 22,2_01 0. At my home, (1 131ack Forest Lane), I will be making a 70`h birthday party and my friends End family will be coming. The party will be from 2:00 p.m. to 10:00 p.m. on Sunday July 25th. My guests will have to park on the street or Ridge Road, etc. There are "no parking signs" on the street. The main reason for the no parking signs was to stop the ice - fishermen from t locking the driveways of the 9 lots on the street and blocking fire and ambulance vehicles. I will be notifying my neighbours about the Sunday, July 25`x' party (2:00 p.m. to 10:00 p.m.) and requesting their understanding and indulgence. My guests will not block anyone's driveway. I will have someone direct the parking of my guests. I am open to all suggestions from you. My request to you is to have your parking enforcement people not ticket or tow -away any 017my guests' cars. I am not sure what specifically needs to be done to accomplish my request. Please call me on receipt, so we can discuss my request. I have owned both properties for about 25 years. I have been a good taxpaying citizen of 0 ro- Medonte Township and humbly request your indulgence and co- operation. EN'Neg slYdin parl&g Yours truly EDWIN NORMAN MERKYTR Page 223 of 345 12c) - Correspondence dated July 5, 2010 from Scott Jermey, re: Dra... Scott Jermey 2001 1S -16 Side road E. R. IR. 41 Mme ON.. cCam.ILGI -a1TtD July OS, 2010 To: Mayor and Members of Council +i 'r JUl 06 2010 f Re: Drainage Situation on Concession 12 Oro- Medonte N. ( Lot 16 / Con 13, old Oro Twp.) To all concerned, this situation has been neglected as long as can be possibly allowed. It is with great regret that I, Scott Jermey inform the Municipality that without prompt correction of the drainage ditch adjacent my farm on Concession 12 Oro N. Some form of action will be required on my part. Since the purchase of this Family Farm from my parents, and prior to that this area of the farm always was a lower production area. This type of lower production level can no longer be accepted in this type of economy and reduced agricultural trends. This farm land is within some of the best within Oro- Medonte and I deserve better drainage facilities, considering the level of tax base I pay with -in this Municipality. After further investigation into the Ontario Drainage Act: R.S.O. 1990 Chapter D 17 Section 23 # 2 "If, from any land or road, water is artificially caused by any means to flow upon and injure any other land or road, the land or road from which the water is caused to flow may be assessed for injuring liability with respect to a drainage works to relieve the injury so caused to such other land or road." With the review of the Act, and considering the long term impact of lost revenue from poor drainage of this property it would be in the best interest of all to move forward at the soonest possible convenience to rectify this situation. Further to the reduced production on my farm land, this area of roadway always has experienced spring frost heaving and numerous large potholes every year. Since the Municipality recently resurfaced this road it would be wise to repair this ditch to prevent this from continuing on a yearly basis. This is the first time I have ever made a request in the 23 years since purchasing the farm from my parents. The Municipality should take this into consideration when reviewing this issue. Thank you for your time and consideration in this matter. Sincerely, Scott Jermey /�L Page 224 of 345 12c) - Correspondence dated July 5, 2010 from Scott Jermey, re: Dra... Irwin, Doug From: Irwin, Doug Sent: April 30, 2010 1:44 PM To: 'Scott Jermey Cc: Ball, Jerry Subject: RE: Excavation on Line 12N Mr. Jermey, Upon receiving your attached email, I followed up with Jerry Ball to receiving some background. Your email does not contain sufficient information for me to take forward your request. Please provide a brief letter, which explains your request and why you are making the request, along with your offer to contribute funds to the project that I can place on an agenda for Council's consideration. Upon receipt of the letter, I will place the letter on an agenda for consideration. Thank you. - - - -- Original Message---- - From: Scott Jermey [mailto Sent: April 30, 2010 11:00 AM To: Irwin, Doug Subject: Excavation on Line 12N Dear Sir, I am writing you to request ditching on Line 12N. The road allowance beside my farm has a landlocked area that on a normal year puts water onto my farm. I am requesting that the ditch on the east side of Line 12N be cleaned out for a distance of approximately 165 metres beside Lot 16 Conc. 13. 1 would contribute $500 dollars or the actual excavation cost, which ever is lower, towards the project. Mr. Jerry Ball and Mr. Dean Mawdsley have viewed the project and can provide you with their opinions. Thank you for your consideration. Scott Jermey 1 Page 225 of 345 12d) - Correspondence dated June 23, 2010 from Bernadette Jean re:... June 23, 2010 To Doug Irwin, Oro - Medonte Council My name is Bernadette Jean and I would like to apply for approval to run my Chip Wagon at the small park on Line 2, Oro - Medonte. The park is adjacent to my parents home at 1071 2nd Line, I would use the hydro and water from their property and park the truck on their property each evening. I had previously run the truck 2 summers ago at Memorial Park at the water between the 8d' and 9`' concession of Oro - Medonte. I am hoping to be able to open June 29, 2010, and to be open for the Memorial Day long weekend. I would pay a fee to the township for use of the spot as well as all permit fees that may apply. I met with Scott Binns, Director of Parks and Recreation this morning to let him see the placement of the truck in the park and that it is not intrusive. We have spoken to all neighbours in the immediate area and have their support as well. I have attached pictures of the Chip truck in the park. I have also attached a sample menu for your perusal. I look forward to a favourable response and hope to hear from you in the near future. Sincerely yours Bernadette Jean JUN 2 1010 O'X)- MEDONTE Page 226 of 345 12d) - Correspondence dated June 23, 2010 from Bernadette Jean re:... Sample Menu Bern's Fire Pit FRESH CUT FRIES Small $ 3.00 8.00 Large 4.00 5.00 Poutine 5.00 Fries Supreme 6.00 ( Fries smothered in beef & cheese and topped with sour cream) FROM THE GRILL 5ox. Hamburger $ 5.00 Jumbo Hot Dog 3.00 Sausage on a Bun 4.00 Fries 8.00 Peameal on a Bun 5.00 Burritos 6.00 (Ground Beef, cheese, lettuce tomato, refried beans, jalapenos, chunky salsa & sour cream, wrapped in a 12" flour tortilla) BEVERAGES Coffee Bottled Water Pop Iced Tea FISH & CHIPS Fish & Chips Fish on a Bun MUNCHIES Onion Rings 4.00 Deep Fried Mushrooms 5.00 Chicken Fingers & Corn Dogs 2.50 Beef Gravy 1.00 1.50 1.00 1.00 1.50 Page 227 of 345 12d) - Correspondence dated June 23, 2010 from Bernadette Jean re:... Page 229 of 345 12d) - Correspondence dated June 23, 2010 from Bernadette Jean re:... Page 230 of 345 12e) - Correspondence dated July 7 and 8, 2010 from Renaldo Rumano,... Brissette, Marie To: Irwin, Doug Subject: RE: Alb softy inc From: Renaldo Rumano [mailto:] Sent: July 7, 2010 12:39 AM To: Irwin, Doug Subject: Alb softy inc Hi, we are an ice cream truck company. Operation in Ontario for more then 8 years in the business, we serve soft Ice cream,slushy, Popsicle,Sundays, Milk shakes, . We spoke with you for been able to be at the Bayview Memorial Park,on Oro Medonte on the weekend. It will be our pleasure for as .Please for more info e-mail us for any questions or call us at - -- Thank you and have a great day. More info provided July 8, 2010 From Renaldo Rumano: Thank your for replying to us. Dimensions of the truck- 8 by 14 Being there whenever the weather is Good From 12 -7 Pm Thank U and have a great day, Hope to hear from you soon. Renaldo (feel free to call us any time) July 8, 2010 From Renaldo Rumano: Ok the first point 1 What are they proposing for fee? I don't understand what U asking? The truck does not require electricity. Is ran by a generation with diesel,engine too. I am sending you a picture too. Thank You i Page 231 of 345 12e) - Correspondence dated July 7 and 8, 2010 from Renaldo Rumano,... Page 232 of 345 12f) - Correspondence dated June 15, 2010 from Gordon and Jane Ball... Sent by e -mail June 15,2010 and hand - delivered to Township Office Wed. June 16, 2010 - Dear Mayor Hughes and Oro - Medonte Councillors: The Horseshoe Valley Paintball (HVP) saga continues, becoming more and more bizarre by the day. Now HVP has installed an advertising trailer on public property at the side of County Road 22 just west of Coulson (see attached photo). We called the Township office last Friday to draw this to their attention. Matthew Smith, of the Township's bylaw department, agreed that the sign is illegal and he assured us that he would demand that Monty Childs remove it before the end of the day. A few minutes later, Matthew called back to say that, after checking with the "powers that be ", he could not do this as there were legal implications. Indeed, there are legal implications. Monty and Tracy Childs are advertising and operating an illegal business, flaunting a unanimous decision made by Township Council more than half a year ago. What is it that gives HVP such carefree and easy permission to show such blatant contempt for the unanimous will of our elected officials (let alone their neighbours)? Just what hold do Monty and Tracy Childs have on the Township to warrant such benign acquiescence on its part? Mayor Hughes, you met with us recently and assured our group that Council continues to be unanimously opposed to HVP and that no Township discussions had been held with Monty Childs. We now know that Andria Leigh has been in discussion with HVP's planner. We wonder what there was to discuss when there are clear non - compliance issues that should be addressed before any discussions take place. Furthermore, our legal opinion suggests that if HVP is in operation at the time of an application for re- zoning, this will only make rejection of the rezoning application more difficult. Is this really Council's will? Why must an initial mistake made by township officials (i.e. the 2009 granting of a site plan agreement in contravention of the Township's zoning bylaw) necessarily lead to a series of subsequent decisions that ignore, even support, such outright contempt for the law? Must we appeal to our MPP, the police or another provincial authority to resolve this? Must we explore yet other options to enforce a bylaw passed unanimously by our elected officials? That seems to make no sense, yet it may be the only way to achieve some reasonable result within a reasonable time frame. We really are at our wits' end to understand this situation. Clearly we are missing some piece of the puzzle. If ordinary citizens can get away with showing such contempt for the law, what is to prevent others from following suit? Is Oro - Medonte becoming a lawless township? We request a full and complete written response from Council to the following questions: Page 233 of 345 12f) - Correspondence dated June 15, 2010 from Gordon and Jane Ball... 1. Have Monty and Tracy Childs been charged with non - compliance? If so, when? If not, why not? 2. What is the Township's policy with respect to enforcing its bylaws? What is the process in this case and who is driving it? 3. While the Township allows HVP to continue operating illegally, what is its liability with respect to potential personal injury? (fire, accident, compressed gas explosion, etc.) 4. Have Monty and Tracy Childs applied to have their HVP property re- zoned? 5. Why has the illegal sign at the HVP entrance not been removed, after having been re- erected for more than a month now? 6. What is the nature of the litigation involving the Township and HVP? Please shut HVP down now and restore our confidence in our elected Council! Sincerely, Gordon and Jane Ball, Eva Young, Mike and Cindy Armstrong, Vera and Gerry van Amelsvoort, Hartley Woodside, Kathy Clarke Page 234 of 345 12f) - Correspondence dated June 15, 2010 from Gordon and Jane Ball... Page 235 of 345 12g) - Correspondence dated June 30, 2010 from Gord Roehner, re: Pa... June 30, 2010 Towhship of Oro — Medonte �rCIC. 833 line 7 N - iG• Oro Station, ON JUN 3 02010 LOL 2E0 �WfVSH1P. �- Council of Oro - Medonte We are requesting access to Part lot 11, Concession 8 Township of Oro - Medonte. (Township Gravel Pit) We would like to have a hydrological ,environmental and engineering impact study done on this property within the next few weeks. Please respond within five days. As this land is owned by the residents of the Township, of which we are some, there is no basis for withholding consent. Failing receipt of your consent in the time allotted, we will have no alternative but to take this to the NEWS MEDIA. Regards . Gord Roehner 127 Old Barrie E RR 2 Oro Station On LOL 2EO Page 236 of 345 15a) - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2010-102 A By -law to Regulate the Placement and Use of Election Signs within the Township of Oro - Medonte WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, as amended, Section 11 authorizes a municipality to pass by -laws respecting signs; AND WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, as amended, Section 99 provides that all costs and charges incurred by a municipality for the removal, care and storage of an advertising device that is erected or displayed in contravention of a by -law of the municipal are a lien on the advertising device, and all costs and charges incurred for disposing of an advertising device may be recovered by the municipality as a debt owned by the owner of the device; AND WHEREAS Part XIV of the Municipal Act, 2001, S.O. 2001, c.25, as amended, confers broad authority on municipalities to inspect lands at any reasonable time and to take such necessary enforcement actions as are required to ensure ongoing compliance with a municipality's by -laws; AND WHEREAS Council deems it appropriate to regulate the placement of election signs within the municipality; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1 TITLE AND SCOPE 1.1 This By -law shall be known and cited as the "Election Sign By -law" and shall apply to the entire area of the Township of Oro - Medonte. 2 DEFINITIONS 1 2 2.1 Candidate — means a person officially nominated as a candidate in an election (Federal, Provincial and Municipal), or their authorized agent; 2.2 Clerk — means the person appointed as Clerk of the Township by Council in accordance with the Municipal Act, 2001, as amended, or designate. 2.3 Council - means the Council of The Corporation of The Township of Oro- Medonte; 2.4 Daylight Triangle — means property sight triangles provided at intersections and other critical area that provide the traffic with a visible interval, property sight triangles are measured as 15 metres (50 ft) minimum along the property lines of the intersecting roads; 2.5 Election Sign — means a sign or other advertising device which by the use of words, pictures or graphics or any combination thereof is intended to influence persons: a. to give or to refrain from giving their votes to a candidate at an election held in accordance with the Canada Elections Act, The Elections Act (Ontario) or the Municipal Elections Act, 1996, as amended; b. to vote in favour of or against any question or by -law submitted to the electors in accordance with Section 8 of the Municipal Elections Act, 1996, as amended; Page 237 of 345 15a) - 2.6 Municipal Law Enforcement Officer— means the officer or employee of the Township charged with the responsibility of enforcing this By -law; 2.7 Nomination Day — for a municipal election means "nomination day" as defined in the Municipal Elections Act, 1996, as amended; 2.8 Park - means lands owned by or belonging to The Township of Oro - Medonte that are designated for use as a public park, open space, dock or wharf, including any and all buildings, structures, facilities, erections and improvements located in or on such land; 2.9 Public Highway -means a highway as defined under the Highway Traffic Act, as amended; 2.10 Township - means The Corporation of The Township of Oro - Medonte; 2.11 Utility Pole — means a wooden, metal, concrete or other pole erected on any street that carries any public utility and shall include any pole erected to hold or support any traffic control device; 2.12 Voting Location — means the entire building where voting will occur and the entire property associated with the building. 3 REGULATIONS 3.1 No election sign, being stationary or mounted on a vehicle, shall be erected or displayed prior to Nomination Day. 3.2 No election sign shall be located on either side of a public highway fronting or alongside any property owned and /or operated by the Township, including offices, facilities, fire stations, parks, and community halls, except on private property. 3.3 No election sign shall be located within 45.72 metres (150 ft.) of any voting location, on either side of the public highway in front of and /or alongside the voting location, except on private property. 3.4 No person shall erect or display any election sign within three (3) metres (9.8 ft) of the edge of the pavement or travelled portion of an unpaved public highway under the jurisdiction of the Township. On highways where three (3) metres (9.8 ft) does not exist between the pavement or travelled portion of an unpaved highway and the wooded vegetation at the side of the highway, elections signs may be erected less than the afore -noted three (3) metres (9.8 ft) provided the election signs are located as close to the wooded vegetation as possible, and do not contravene any other provision of this By -law. 3.5 No election sign shall be placed between a sidewalk and the roadway. 3.6 Where a road allowance includes two (2) or more separate roadways, no election sign shall be placed on the portion of the road allowance between each roadway. 3.7 No election sign shall be placed within a daylight triangle. 3.8 No person shall place or allow to be placed more than one (1) election sign, per candidate, on each highway of an intersection. Such election sign shall be placed beyond the daylight triangle for a distance of eight (8) metres (26.25 ft.), at only one end of the highway which creates the intersection. Where an intersection is a "T" intersection, one (1) election sign per candidate may be placed on the highway where daylight triangles do not exist, for a distance of twenty-three (23) metres (75 ft.) either direction of the intersection. 3.9 No person shall paint, place, attach or affix any election sign to a tree, stone, or other natural object, fence, fencepost or utility pole located on a Township road allowance and /or public lands. Page 238 of 345 15a) - 3.10 No election sign shall be affixed to a permanent or official highway sign, signal or support, guardrail or other roadway structure. 3.11 No election sign shall obstruct the view of any official traffic sign or signal, or resemble any official traffic sign or signal. 3.12 No person shall erect, install, post, or display any election sign in a location which obstructs or interferes with the normal flow of pedestrian or vehicular traffic, nor which restricts any sightline of a pedestrian or vehicle. 3.13 No person shall erect, install, post, or display any election sign which incorporate in any manner any flashing or moving illumination which varies in intensity or which varies in colour, and signs which have any visible moving parts visible mechanical movement, or other apparent movement. 3.14 No person shall place or allow to be placed any election sign, poster or placard in or on a vehicle that is located on any premises used as a voting location if the sign, poster or placard is visible. 3.15 No personal shall erect, cause or permit to be erected an election sign that may obstruct or impede any exit routes or escapes or impede free access of emergency vehicles. 3.16 No person shall display the Township of Oro - Medonte logo, crest or seal, in whole or in part, on any election sign. 3.17 Every candidate for a federal or provincial election shall ensure that election signs are erected or installed in accordance with the Canada Elections Act or Elections Act (Ontario). 3.18 No personal shall deface, relocate, remove or willfully cause damage to a lawfully erected election sign. 4 ELECTION SIGNS ON PRIVATE PROPERTY 4.1 Election signs may be erected on private property subject to the following conditions: a. Elections signs shall not be erected prior to Nomination Day; b. Election signs shall be erected only with the consent of the respective property owner /tenant; c. Election signs shall not restrict any sightline of a pedestrian or vehicle. 5 REMOVAL OF ELECTION SIGNS 5.1 Every candidate shall ensure that all election signs are removed no later than seven (7) days following the voting day of the election for which the sign was erected or installed. 5.2 When a Municipal Law Enforcement Officer has reasonable and probable grounds to believe that an election sign has been placed, erected or installed in contravention of the provisions of this By -law, the Municipal Law Enforcement Officer will consult with the Clerk. The Clerk may notify the candidate, or their agent, advising of the non - compliance and requiring the necessary actions on behalf of the candidate to ensure compliance with the provisions of this By -law within 24 hours, or may cause the election sign to be immediately removed without notice, depending on circumstances. Page 239 of 345 15a) - 5.3 Candidates may recover any election sign which has been removed by the Township at a cost of $10.00 per sign which shall be payable to the Township in the form of cash, debit, money order or certified cheque. No election sign will be released to the candidate, or their agent, until such fee is paid in full. No election sign shall be returned to the candidate, or their agent, on Voting Day. 5.4 The Township may destroy any election sign which has been removed and is not claimed and retrieved by the candidate, or their agent, within of thirty (30) days of the removal, or up to a maximum of seven (7) days following the voting day of the election for which the sign was erected or installed, whichever is less, without compensation to the candidate, or their agent. 6 ENFORCEMENT AND FINES 6.1 Every person who contravenes any Provision of this By -law is guilty of an offence and shall be liable to a fine in the amount to be determined pursuant to the Provincial Offences Act, R.S.O. 1990, Chapter p.33, and every such fine is recoverable under the Provincial Offences Act. 6.2 Fines shall be issued on a per sign basis and each sign erected in contravention of any section of this By -law shall be fined as an individual and separate offence. 7 SEVERABILITY 7.1 If any court of competent jurisdiction finds that any of the provisions of this By -law are ultra vires the jurisdiction of the Township, or are invalid for any other reason, such provisions shall be deemed to be severable and shall not invalidate any other provision of this By -law which shall remain in full force and effect. 8 ENACTMENT 8.1 This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14TH DAY OF JULY, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 240 of 345 15b) - A By -law t... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2010-121 A By -law to Adopt an Emergency Plan And to Repeal By -law No. 2007 -138 WHEREAS Section 2.1(1) of the Emergency Management and Civil Protection Act, R.S.O. 1990, c. E.9, as amended, states that every municipality shall develop and implement an emergency management program and the council of the municipality shall by by -law adopt the emergency management program; AND WHEREAS Section 3(1) of the Emergency Management and Civil Protection Act, R.S.O. 1990, c. E.9, as amended, states that every municipality shall formulate an emergency plan governing the provisions of necessary services during an emergency and the procedures under and the manner in which employees of the municipality and other persons will respond to the emergency and the council of the municipality shall by by -law adopt the emergency plan; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte deems it expedient to adopt an Emergency Plan; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That Schedule "A ", entitled "The Township of Oro - Medonte Emergency Plan ", attached hereto and forming part of this by -law is hereby adopted as the emergency plan for the Township of Oro - Medonte. 2. That The Township of Oro - Medonte shall review and, if necessary, revise its emergency plan every year, in accordance with Section 3(6) of the Emergency Management and Civil Protection Act, R.S.O. 1990, c. E.9, as amended. 3. That in the event of any conflict between the Township of Oro - Medonte Emergency Plan and the provisions of any statute, regulation or other law, the provisions of such statute, regulation, or other law shall govern. 4. That By -law No. 2007 -138 is hereby repealed in its entirety. 5. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 147" DAY OF JULY, 2010 THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 241 of 345 15b) - A By -law t... Page 242 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 Table of Contents SECTION DESCRIPTION PAGE 0.0 Table of Contents ........................... ............................... 2 -3 1.0 Preamble ..................................... ............................... 4 1.1 Introduction .................................. ............................... 4 -5 2.0 Aim ............................................ ............................... 6 2.1 Key Terms Used in the Emergency Management Plan......... 6 -8 3.0 Authority ...................................... ............................... 9 3.1 Declaration of an Emergency ............ ............................... 9 3.2 Emergency Management Program Committee ..................... 10 3.3 Definition of an Emergency ............... ............................... 10 3.4 Action Prior to Declaration ................ ............................... 10 4.0 Emergency Notification Procedures .... ............................... 11 4.1 Requests for Assistance ................... ............................... 11 4.2 A Declared Community Emergency ..... ............................... 11 -12 5.0 Municipal Emergency Control Group ... ............................... 13 5.1 Emergency Operations Centre (EOC) and Alternate Centre ..... 13 5.2 Municipal Emergency Control Group (MECG) ....................... 13 5.3 Operating Cycle .............................. ............................... 14 5.4 Municipal Emergency Control Group Responsibilities ............ 14 -15 6.0 Emergency Response System ........... ............................... 16 6.1 Mayor or Designate ......................... ............................... 16 6.2 Community Emergency Management Coordinator (CEMC) ..... 16 6.3 Chief Administrative Office (CAO) ....... ............................... 17 6.4 Ontario Provincial Police Detachment Commander ............... 17 -18 6.5 Director of Fire & Emergency ............. ............................... 18 6.6 Director of Transportation and Environmental Services........... 19 7.0 Support and Advisory Staff ................ ............................... 20 7.1 CAO's Administrative Assistant .......... ............................... 20 7.2 Legal Services Representative ........... ............................... 20 7.3 Director of Finance .......................... ............................... 21 7.4 Purchasing Agent ............................ ............................... 21 Revised June 2010 Page 2 Page 243 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 SECTION DESCRIPTION PAGE 7.5 Manager, Health and Safety and Employee Relations .......... 21 7.6 Director of Recreation and Community Services ..................... 22 7.7 Emergency Information Officer (EIO) ... ............................... 22 8.0 Township of Oro - Medonte Emergency Support Group ............ 23 8.1 SMDHU Medical Officer of Health ....... ............................... 23 -24 8.2 County of Simcoe Social Services Representative ................ 24 8.3 County of Simcoe Paramedic Service Representative ............ 25 8.4 Utilities: Hydro One, Bell Canada, Enbridge Gas, Union Gas ... 25 Hospitals (Royal Victoria; Orillia Soldier's Memorial; Georgian Bay 8.5 General (Midland); Georgian Bay General (Penetanguishene); South Muskoka Memorial; Huntsville District ...... ............................... 26 8.6 Simcoe County District School Board of Education and Simcoe Muskoka Catholic School Board ......... ............................... 26 9.0 Emergency Site Management ............ ............................... 27 9.1 Relationship between MECG and Emergency Site Manager 27 (ESM) ........................................... ............................... Relationship between Emergency Site Manager (ESM) and 9.2 Responding Incident Commanders and control structures of 27 emergency responders ..................... ............................... 10.0 Emergency Telecommunications Plan . ............................... 28 11.0 Emergency Information Plan ............. ............................... 29 11.1 Emergency Information Officer (EIO) ... ............................... 29 -30 11.2 Community Spokesperson ................ ............................... 30 11.3 Citizen Inquiry Supervisor ................. ............................... 31 12.0 Distribution List ............................... ............................... 32 13.0 Updates and Amendments ............... ............................... 33 14.0 Appendix 'A' —Legal Documents .......... ............................... 34 15.0 Appendix 'B'---Contact Information ....... ............................... 35 16.0 Appendix 'C'- - -Maps of Area and Adjacent ........................... 36 17.0 Appendix 'D' -- -Forms and Checklists ... ............................... 37 18.0 Appendix 'E' - -- Resource — Emergency Plans for County of Simcoe and Province of Ontario ........ ............................... 38 19.0 Appendix 'F' - -- Hazard Identification and Risk Assessment...... 39 Revised June 2010 Page 3 Page 244 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 TOWNSHIP OF ORO- MEDONTE EMERGENCY MANAGEMENT PLAN 1.0 PREAMBLE The Township of Oro - Medonte routinely attends to emergencies that require fire fighting, policing, ambulance and transportation and environmental services related response through our own resources or those provided by other levels of government. Large scale emergencies (such as chemical spills, plane crashes and natural emergencies — tornadoes, floods, etc.) can severely deplete available resources, requiring additional personnel, equipment and expertise. In cases such as these, this Emergency Management Plan may be implemented. Response to a major emergency requires an assessment of the incident, effective determination of resources and efficient deployment of those resources. The primary role of government in an emergency is to provide the organizational framework within which the coordinated response will take place, thereby reducing the impact of the incident on the citizens of the municipality, and returning to a state of normalcy as soon as possible. This Plan outlines the roles and responsibilities of the Township of Oro - Medonte, as well as other response agencies at the County, Provincial and Private Sector levels. 1.1 INTRODUCTION Emergencies are defined as situations or impending situations caused by forces of nature, accident or an intentional act that constitutes a danger of major proportions to life and property. They affect public safety, meaning the health, welfare and property, as well as the environment and economic health of The Township of Oro - Medonte. The Township of Oro - Medonte, situated in southern Ontario to the southeast of Georgian Bay and bordering Lake Simcoe, has a population of 21,000. The municipality is located on major road and rail corridors and is home to a developing regional airport. Due to the proximity to dangerous goods transport routes and geographic location, the municipality has the potential for a great diversity of major emergencies. The municipality has established a committee for emergency planning and response. The committee comprises senior officials, department heads and representatives of selected agencies from throughout The Township of Oro - Medonte, Simcoe County and the Province of Ontario. Revised June 2010 Page 4 Page 245 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 1.1 INTRODUCTION (Continued) This Committee — "THE TOWNSHIP OF ORO- MEDONTE EMERGENCY PLANNING PROGRAM COMMITTEE" — is responsible for contingency planning, memorandums of understanding, mutual aid agreements and the implementation of the Township of Oro - Medonte Emergency Management Plan, when required. The Plan makes provisions to provide a response to an emergency, the co- ordination of the actions of agencies involved in the emergency to ensure an efficient response, the staffing and resource capabilities and limitations of the Township are understood and that additional expertise and resources can be called upon if required. An emergency plan in itself does not guarantee the efficient, effective response to an emergency. It is a tool that assists the community's response to an emergency. The Plan must be flexible enough to adapt to abnormal emergencies and must be supported with: 1. Adequate human resources, equipment and expertise from the response agencies (it may be necessary to acquire specialty equipment and assign and train the necessary response personnel to adequately meet the required response capability); 2. Testing of the Plan on a regular basis; 3. Review of the Plan following any incidents where it is implemented; 4. Familiarity of the contents with Plan by potential users; 5. Awareness of resources available from neighbouring municipalities, other levels of government and the private sector, and for identifiable risks, development of the appropriate agreements for access to them. Revised June 2010 Page 5 Page 246 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 2.0 AIM The Aim of the Oro - Medonte Township Emergency Plan is to provide for the extraordinary arrangements and measures that may have to be taken to protect the health, safety and welfare of the inhabitants of the Township of Oro - Medonte when faced with an emergency. The Plan is also intended to increase the emergency response capability of the Township of Oro - Medonte by establishing a plan of action to efficiently deploy available emergency services. 2.1 Key Terms Used in the Emergency Management Plan (Alphabetic Order) Agency On -Scene Commander (OSC) The person designated by each responding agency responding to the emergency responsible for managing the agency's on -scene response operations in consultation and coordination with the Emergency Site Manager and the Municipal Control Group. Chief Operations Officer (COO) The Head of Council is the Chief Operations Officer of the Municipal Control Group and as such will act as the coordinator of all Emergency Response activities from the Emergency Operations Centre. In the Township of Oro - Medonte Emergency Plan, this responsibility may be delegated to the Fire Chief or other member of the Municipal Control Group. Command Post (CP) A mobile communications /central control centre, from which the Emergency Site Manager and Agency on -scene Commanders will manage on -site activities and communicate with the Emergency Operations Centre and other operational communications centers. Emergency An emergency is currently defined in the Emergency Management Act (under Definitions 1.) as a situation or an impending situation caused by the forces of nature, an accident, an intentional act or otherwise that constitutes a danger of major proportions to life or property, Note. On a day to be named by proclamation of the Lieutenant Governor, the definition of `emergency" is repealed by the Statutes of Ontario, 2006, chapter 13, subsection 1 (2) and the following substituted: "emergency" means a situation or an impending situation that constitutes a danger of major proportions that could result in serious harm to persons or substantial damage to property and that is caused by the forces of nature, a disease or other health risk, an accident or an act whether intentional or otherwise, Revised June 2010 Page 6 Page 247 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 2.1 Key Terms Used in the Emergency Management Plan (Continued) Emergency Notification System A telephone fan -out system initiated by the Township of Oro - Medonte Fire Department (through the Orillia City Base Dispatch) and /or the Communications Branch of the Ontario Provincial Police, Barrie District Headquarters, whereby, on implementation of the Emergency Plan, first responders and the Municipal Control and Support Group are notified immediately. Emergency Operations Centre (EOC) Is a location having adequate space and proper communications for the purpose of controlling emergency operations? The Municipal Control Group will meet at the Primary Emergency Operations Centre which is located at the Township of Oro - Medonte Administration Offices located at 148 Line 7 South. In the event that the Primary location is unavailable, the Emergency Operations Centre would be located at the Township of Oro - Medonte Fire Department Headquarters, MAS #3275 Line 4 North & Horseshoe Valley Road. Emergency Site Manager (ESM) Member of the Ontario Provincial Police or other agency as determined and designated by MECG, responsible for organizing the emergency scene and coordinating the activities and resources of all agencies responding to the emergency site. The Emergency Site Manager draws upon the equipment and personnel resources of all emergency response agencies and if necessary, assistance from outside these agencies. Emergency Site Manager will continually liaise with Agency On -scene Commander and communicate decisions to the MECG. Municipal Emergency Control Group (MECG) Key department heads and officials at Township, County and Provincial levels who are responsible for coordinating all emergency operations required to minimize the effects of an emergency on the Township. The Group has the authority to make decisions and implement actions on behalf of the Township and their respective agencies through the coordination of expertise, manpower, equipment and supplies. Municipal Support Group (MSG) Key department heads and officials at Township, County and Provincial levels who may be called to assist in emergency response operations required to minimize the effects of an emergency on the Township. The Group individually or collectively may be requested to attend the Emergency Operations Centre and become a member of the MECG depending on the nature of the disaster. Revised June 2010 Page 7 Page 248 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 2.1 Key Terms Used in the Emergency Management Plan (Continued) Public Information Officer (PIO) / Emergency Information Officer (EIO) Person appointed will perform the dual role of Public Information Office and Emergency Information Officer. This person will be solely responsible for all media releases and public announcements. PIO /EIO will be responsible for visiting the emergency site and /or receiving confirmed information from the emergency site through trusted sources and being present at the Emergency Operations Centre. The PIO /EIO will coordinate with the Emergency Site Manager and the Municipal Control Group to ensure that accurate and timely information is released to the public through the media. Emergency Telecommunications Coordinator (ETC) Person will establish and maintain telecommunication facilities at the Emergency Operations Centre (including telephone, internet and pager systems.) and also establish and maintain lines of communication between the EOC, the Emergency Site and all of the Municipal Emergency Control Group (MECG) throughout the time of the emergency. Citizen Inquiry Supervisor (CIS) Person will establish a Citizen Inquiry Service including designating specific telephone lines to receive Citizen Inquiries regarding current or pending school closures, currently available access routes or the location of the nearest Evacuation Centre or temporary shelter. They may also receive inquiries as to the location of persons who may be deceased or registered at established Evacuation Centres. Chief Administrative Officer's Assistant Person will assist the CAO as required, confirming that the MECG are registered as present at the EOC and that their actions are recorded. The CAOA will also ensure that the switchboard at the EOC is opened and that sufficient support staff to answer incoming calls are assembled at the EOC. The CAOA will also assume the responsibilities of Citizen Inquiry Supervisor and Community Spokesperson. Chief Administrative Officer's Scribe Person will be in the Emergency Operations Centre throughtout the declared emergency. The CAO's Scribe will document all incoming information and actions taken by the MECG on computer and on a flip chart so that the current state of the emergency is immediately visible to all in the EOC. Revised June 2010 Page 8 Page 249 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 3.0 AUTHORITY The Emergency Management and Civil Protection Act R.S.O. 1990 (hereinafter called, 'The Act') is the legal authority for this emergency response plan in Ontario. 'The Act' states that: Every municipality shall develop and implement an Emergency Management Program and the Council of the municipality shall by By -Law adopt the emergency management plan. 2002, c. 14, s.4. 3.1 Declaration of an Emergency The Act further states that: The head of council of a municipality may declare that an emergency exists in the municipality or in any part thereof and may take such action and make such orders as he or she considers necessary and are not contrary to law to implement the Emergency Management Program of the municipality and to protect property and the health, safety and welfare of the inhabitants of the emergency area. R.S.O. 1990, c.E.9, s.4 (1). As enabled by the Emergency Management Act, this Emergency Management Program and its' elements have been: Issued under the authority of the Township of Oro - Medonte By -Law 2010 -121; and Filed with Emergency Management Ontario, Ministry of Public Safety and Security. Revised June 2010 Page 9 Page 250 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 3.2 Township of Oro - Medonte Emergency Management Program Committee This Committee will oversea the ongoing maintenance of the Emergency Program and will meet on a semi - annual basis to review necessary updates to the plan, organize required statutory work and coordinate training. The Program Committee will consist of: • Mayor • Chief Administrative Officer (CAO) • Director, Corporate Services • Director, Development Services • Director, Finance • Director, Fire and Emergency Services • Deputy Fire Chief • Director, Recreation and Community Services • Director, Transportation and Environmental Services • Ontario Provincial Police (OPP) Detachment Commander 3.3 Definition of an Emergency The Emergency Management and Civil Protection Act define an emergency as: `a situation or an impending situation that constitutes a danger of major proportions that could result in serious harm to persons or substantial damage to property and that is caused by the forces of nature, a disease or other health risk, an accident or an act whether intentional or otherwise The Emergency Operations Centre (hereinafter known as the EOC) can be activated for any emergency for the purposes of managing an emergency, by maintaining services to the community and supporting the emergency site. 3.4 Action Prior to Declaration From 'The Act': 'An emergency plan' formulated under section 3, 6 or 8 of the Emergency Management Act shall: (a) In the case of a municipality, authorize employees of the municipality or, (b) In the case of a plan formulated under section 6 or 8, shall authorize Crown employees to take action under the Emergency Plan where an emergency exists, but has not yet been declared to exist. Revised June 2010 Page 10 Page 251 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 4.0 EMERGENCY NOTIFICATION PROCEDURES Upon receipt of a warning of a real or potential emergency, the responding department will immediately contact Orillia Fire Control (dispatch), to request that the emergency notification system be activated. Upon receipt of the warning, Orillia Fire Control (dispatch) will notify all members of the Municipal Emergency Control Group (MECG). Upon being notified, it is the responsibility of all MECG officials to notify their staff and volunteer organizations. Where a threat of an impending emergency exists, the MECG will be notified and placed on standby. 4.1 Requests for Assistance Assistance may be requested from the County at any time by contacting the Community Emergency Management Coordinator for the County of Simcoe. The request shall not be deemed to be a request that the county assume authority and control over the emergency situation. 4.2 A Declared Community Emergency The Mayor or designate of the Township of Oro - Medonte, as the Head of Council, is responsible for declaring an emergency. This decision is usually made in consultation with other members of the MECG. Upon declaring an emergency, the Mayor will notify; 1. Emergency Management Ontario, Ministry of Public Safety and Security 2. Township Council 3. County Warden, as appropriate 4. Public 5. Neighbouring community officials, as required 6. Local Member of the Provincial Parliament (MPP) 7. Local Member of Parliament (MP) Revised June 2010 Page 11 Page 252 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 4.2 A Declared Community Emergency (Continued) A community emergency may be terminated at any time by: 1. Mayor or Designate; or 2. Township Council; or 3. Premier of Ontario When terminating an emergency, the Mayor will notify: 1. Emergency Management Ontario, Ministry of Public Safety and Security 2. Township Council 3. County Warden, as appropriate 4. Public 5. Neighbouring community officials, as required 6. Local Member of the Provincial Parliament (MPP) 7. Local Member of Parliament (MP) Revised June 2010 Page 12 Page 253 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 5.0 MUNICIPAL EMERGENCY CONTROL GROUP (MECG) 5.1 Emergency Operations Centre (EOC) and Alternate Operations Centre (AOC) The MECG will report to the Primary Emergency Operations Centre located at Oro - Medonte Township Offices at 148 Line 7 South. In the event that this operation centre cannot be used, then the secondary location will be The Township of Oro - Medonte Fire Station No. 3 located at 3375 Line 4 North 5.2 Municipal Emergency Control Group (MECG) The emergency response will be directed and controlled by the Municipal Emergency Control Group (MECG) — a group of officials who are responsible for coordinating the provision of the essential services necessary to minimize the effects of an emergency on the community. The MECG consists of the following officials: 1. Mayor of the Township of Oro - Medonte, or alternate; 2. Chief Administrative Officer, or alternate; 3. Township Clerk; 4. Detachment Commander — OPP, or alternate; 5. Fire Chief, or alternate (CEMC); 6. Transportation and Environment Services Representative, or alternate; 7. Director, Development Services 8. Emergency Information Officer; 9. Emergency Telecommunications Coordinator Additional personnel called or added to the MECG may include; 10. County Emergency Planning Representative(s) 11. County Social Services Representative; 12. County Paramedic Services (EMS) Representative; 13. District Health Unit Representative; 14. County Emergency Management Unit Representative; 15. Emergency Management Ontario Representative; 16. Conservation Authority Representative(s) 17. Liaison staff from provincial ministries; Ministry of Environment, etc.; 18. Utilities representative(s) if required and available; any other officials, experts or representatives from the public or private sector as deemed necessary by the MECG. The MECG may function with only a limited number of persons depending upon the emergency. While the MECG may not require the presence of all the people listed as members of the control group, all members of the MECG must be notified. Revised June 2010 Page 13 Page 254 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 5.3 Operating Cycle Members of the MECG will gather at regular intervals to inform each other of actions taken and problems encountered. The Chief Administrative Office (CAO) will establish the frequency of meetings and agenda items. Meetings will be kept as brief as possible thus allowing members to carry out their individual responsibilities. The CAD's Scribe will maintain status board and maps and which will be prominently displayed and kept up to date. 5.4 Municipal Emergency Control Group Responsibilities The members of the Municipal Emergency Control Group (MECG) are likely to be responsible for the following actions or decisions: • Calling out and mobilizing their emergency service, agency and equipment; • Coordinating the response from their individual services, ensuring that any actions necessary for the mitigation of the effects of the emergency are taken, provided they are not contrary to law; • Determining if the location and composition of the MECG are appropriate; • Advising the Mayor as to whether the declaration of an emergency is recommended; • Ensuring that an Emergency Site Manager (ESM) is appointed • Ensuring support to the ESM by offering equipment, staff and resources, as required; • Ordering, coordinating and /or overseeing the evacuation of inhabitants considered to be in danger; • Discontinuing utilities or services provided by public or private concerns, i.e. hydro, water, gas, closing down a shopping plaza /mall; • Arranging for services and equipment from local agencies not under community control i.e. private contractors, industry, volunteer agencies, service clubs; • Notifying, requesting assistance from and /or liaison with various levels of government and any public or private agencies not under community control, as considered necessary; • Determining if additional volunteers are required and if appeals for volunteers are warranted and coordinating the registration and deployment of volunteers; • Determining if additional transport is required for evacuation or transport of persons and /or supplies • Ensuring that pertinent information regarding the emergency is promptly forwarded to the Emergency Information Coordinator and Citizen Inquiry Supervisor, for dissemination to the media and public; Revised June 2010 Page 14 Page 255 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 5.4 Municipal Emergency Control Group Responsibilities (Continued) • Determining the need to establish advisory groups and /or sub- committees /working groups for any aspect of the emergency including recovery; • Authorizing expenditure of money required dealing with the emergency; • Notifying the service, agency or group under their direction, of the termination of the emergency; • Maintaining a log outlining decisions made and actions taken, and submitting a summary of the log to the Chief Administrative Officer within one week of the termination of the emergency, as required; • Maintaining services to the community outside of the affected area; • Participating in the debriefing following the emergency. Revised June 2010 Page 15 Page 256 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 6.0 EMERGENCY RESPONSE SYSTEM (The individual responsibilities of the Municipal Emergency Control Group) 6.1 Mayor or Designate The Mayor or Designate is responsible for: • Providing overall leadership in responding to an emergency; • Declaring an emergency within the designated area; • Declaring that the emergency has terminated (Council or the Province may also terminate the emergency); • Notifying Emergency Management Ontario of the Ministry of Public Safety and Security of the declaration of the emergency, and termination of the emergency; • Ensuring that members of council are advised of the declaration and termination of an emergency, and are kept informed of the emergency situation; • Ensuring that the Warden of Simcoe County is notified. 6.2 Community Emergency Management Coordinator The Community Emergency Management Coordinator or alternate (CEMC) is responsible for: • Activating and arranging the Emergency Operations Centre; • Ensuring that security is in place for the EOC and registration of MECG members; • Ensuring that all members of the MECG have necessary plans, resources, supplies, maps and equipment; • Providing advice and clarification about the implementation details of the Emergency Response Plan; • Supervising the Emergency Telecommunications Coordinator; • Ensuring liaison with community support agencies (e.g. St. John Ambulance, Canadian Red Cross); • Ensuring that the operating cycle is met by the MECG and related documentation is maintained and kept for future reference; • Addressing any action items that may result from the activation of the Emergency Response Plan and keeping MECG informed of implementation needs; • Maintaining the records and logs for the purpose of debriefings and post - emergency reporting that will be prepared. 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The Township of Oro - Medonte Emergency Management Plan 2010 6.3 Chief Administrative Officer (CAO) The Chief Administrative Officer for the Township of Oro - Medonte is responsible for: • Informing the emergency notification system through Orillia Fire Control (dispatch) that the MECG is in the EOC and up and running; • Ensuring liaison with the OPP Detachment Commander regarding security arrangements for the EOC; • As the CEMC, coordinating all operations within the Emergency Operations Centre, including the scheduling of regular meetings; • Advising the Mayor on policies and procedures, as appropriate; • Approving, in conjunction with the Mayor, major announcements and media releases prepared by the Emergency Information Coordinator, in consultation with the MECG; • Ensuring that a communication link is established between the MECG and the Emergency Site Manager (ESM); • Calling out additional township staff to provide assistance, as required. 6.4 Ontario Provincial Police Detachment Commander The Detachment Commander is responsible for: • Notifying necessary emergency and community services, as required; • Depending on the nature of the emergency, assigning the Site Manager and inform the MECG • Establishing an ongoing communications link with the senior Ontario Provincial Police Official at the scene of the emergency; • Establishing the inner perimeter within the emergency area in a Police -led emergency; • Establishing the outer perimeter in the vicinity of the emergency to facilitate the movement of emergency vehicles and restrict access to all but essential emergency personnel; • Providing traffic control staff to facilitate the movement of emergency vehicles; • Alerting persons endangered by the emergency and coordinating evacuation procedures; • Liaison with the Social Services Representative regarding the establishment and operation of evacuation and reception centres; Revised June 2010 Page 17 Page 258 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 6.4 Ontario Provincial Police Detachment Commander (Continued) • Ensuring the protection of life and property and the provision of law and order; • Providing police service in EOC, evacuee centres, morgues and other facilities, as required; • Notifying the coroner of fatalities; • Ensuring liaison with other community, provincial and federal police agencies, as required; 6.5 Director of Fire & Emergency Services (Fire Chief) The Director of Fire & Emergency Services is responsible for: • Activating the emergency notification system through the Orillia Fire Control (dispatch); • Role of Community Emergency Management Coordinator; • Providing the MECG with information and advice on firefighting and rescue matters; • Depending on the nature of the emergency, assigning the Site Manager and informing the MECG; • Establishing an ongoing communications link with the senior fire official at the scene of the emergency; • Informing the Mutual Aid Fire Coordinators and /or initiating mutual aid arrangements for the provision of additional firefighters and equipment, if needed; • Determining if additional or special equipment is needed and recommending possible sources of supply, e.g. breathing apparatus, protective clothing; • Providing assistance to other community departments and agencies and being prepared to take charge of or contribute to non - fire fighting operations if necessary, e.g. rescue, first aid, casualty collection, evacuation; Revised June 2010 Page 18 Page 259 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 6.6 Director of Transportation and Environmental Services The Director of Transportation and Environmental Services is responsible for: • Providing the MECG with information and advice on engineering and transportation and environmental matters; • Depending on the nature of the emergency, assigning the Site Manager and informing the MECG: • Establishing an ongoing communications link with the senior Transportation and Environmental Services official at the scene of the emergency; • Ensuring liaison with Transportation and Environmental Services representatives from neighbouring communities to ensure a coordinated response; • Provide engineering assistance; • Ensuring construction, maintenance and repair of township roads; • Ensuring the maintenance of water systems; • Providing equipment for emergency pumping operations. • Ensuring liaison with the fire chief concerning emergency water supplies for fire fighting purposes; • Providing emergency potable water, supplies and sanitation facilities to the requirements of the Medical Officer of Health; • Discontinuing any Transportation and Environmental service to any resident, as required, and restoring these services when appropriate; • Ensuring liaison with public utilities to disconnect any service representing a hazard and /or to arrange for the provision of alternate services or functions; • Providing Transportation and Environmental Services vehicles and equipment as required by any other emergency services; • Ensuring liaison with the conservation authority regarding flood control, conservation and environmental matters and being prepared to take preventative action. 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The Township of Oro - Medonte Emergency Management Plan 2010 7.0 SUPPORT AND ADVISORY STAFF The following staff may be required to provide support, logistics and advice to the MECG; 7.1 CAD's Administrative Assistant(s) The CAO's Administrative Assistant(s) is responsible for: • Assisting the Chief Administrative Officer, as required; • Ensuring that all important decisions made and actions taken by the MECG (Municipal Emergency Control Group) are recorded; • Ensuring that maps and status boards are kept up to date; • Providing a process for registering MECG members and maintaining a MECG member list; • Notifying the required support and advisory staff of the emergency, and the location of the Emergency Operations Centre; • Initiating the opening, operating and staffing of switchboard at the community offices, as the situation dictates, and ensuring operators are informed of MECG members' telephone numbers in the EOC; • Assuming the responsibilities of the Citizen Inquiry Supervisor; • Arranging for printing of material, as required; • Coordinating the provision of clerical staff to assist in the Emergency Operations Centre, as required; • Upon direction by the Mayor, arranging special meetings of council, as required, and advising members of council of the time, date and location of the meetings; • Procure staff to assist, as required in conjunction with the Manager, Health & Safety and Employee Relations. 7.2 Legal Services Representative Note: The Township purchases its Legal assistance using law firms with expertise in various disciplines of municipal affairs. The Legal Services Representative is responsible for: • Providing advice to any member of the Municipal Emergency Control Group on matters of a legal nature as they may apply to the actions of the Township of Oro - Medonte in its response to the emergency, as requested. Revised June 2010 Page 20 Page 261 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 7.3 Director of Finance The Director of Finance is responsible for: • Providing information and advice on financial matters as they relate to the emergency; • Ensuring liaison, if necessary, with the Treasurer's /Directors of Finance of neighbouring communities; • Ensuring that records of expenses are maintained for future claim purposes; • Ensuring the prompt payment and settlement of all legitimate invoices and claims incurred during an emergency. 7.4 Purchasing Agent Reporting to the Director of Finance, the Purchasing Agent is responsible for: Providing and securing of equipment and supplies not owned by the Township of Oro - Medonte; Ensuring liaison with purchasing agents of the neighbouring communities, if necessary; Maintaining and updating a list of all vendors (including 24 hour contact numbers) who may be required to provide supplies and equipment. 7.5 Manager, Health and Safety and Employee Relations The Manager, Health and Safety and Employee Relations is responsible for: • Coordinating and processing requests for human resources; • Coordinating offers of, and appeals for, volunteers with the support of the MECG; • Selecting the most appropriate site(s) for the registration of human resources; • Ensuring records of human resources and administrative detail, that may involve financial liability, are completed; • Ensuring that a Volunteer Registration Form is completed, when volunteers are involved and a copy of the form is retained for Township records; • Ensuring identification cards are issued to volunteers and temporary employees, where practical; • Arranging for transportation of human resources to and from site(s); • Obtaining assistance, if necessary, from Human Resources Development Canada, as well as other government departments, public and private agencies and volunteer groups. Revised June 2010 Page 21 Page 262 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 7.6 Director of Recreation and Community Services The Director of Recreation and Community Services is responsible for: • Open and maintain the Municipal Offices; • Provide security for the Municipal Officers, as required; • Provide identification cards to Municipal Emergency Control Group members and Municipal Support Staff; • Coordinate the maintenance and operation of feeding, sleeping and meeting areas of the MECG, as required; • Coordinate parking at the Municipal Offices; • Procure staff to assist, as required in conjunction with the Manager, Health & Safety and Employee Relations 7.7 Emergency Information Officer The Emergency Information Officer is responsible for: • The dissemination of news and information to the media to keep the public informed. A detailed Emergency Information Plan is included in Section 11. Revised June 2010 Page 22 Page 263 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 8.0 TOWNSHIP OF ORO- MEDONTE EMERGENCY SUPPORT GROUP The agencies listed in this section provide key services to our community on an ongoing basis, but are not under the control of the Township. Depending on the scale and timeframes involved in an emergency, they may or may not have direct representation at our Emergency Operations Centre. For example, if the County of Simcoe also were to declare an emergency, our contact with the County agencies and requests for assistance would go through the County of Simcoe Emergency Operation Centre and then back to us. 8.1 SMDHU Medical Officer of Health The Medical Officer of Health may provide such services as: • Acting as a coordinating link for all emergency health services at the MECG; • Ensuring liaison with the Ontario Ministry of Health and Long Term Care, Public Health Branch; • Depending on the nature of the emergency, assigning the Site Manager and informing the MECG; • Establishing an ongoing communications link with the senior health official at the scene of the emergency; • Ensuring liaison with the ambulance service representatives; • Providing advice on any matters, which may adversely affect public health; • Providing authoritative instructions on health and safety matters to the public through the Emergency Information Coordinator; • Coordinating the response to disease related emergencies or anticipated emergencies such as epidemics, according to Ministry of Health and Long Term Care policies; • Ensuring liaison with voluntary and private agencies, as required, for augmenting and coordinating public health resources; • Ensuring coordination of all efforts to prevent and control the spread of disease during an emergency; • Notifying the Transportation and Environmental Services representative regarding the need for potable water supplies and sanitation facilities; • Ensuring liaison with Social Services representative on areas of mutual concern regarding health services in evacuee centres. Revised June 2010 Page 23 Page 264 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 8.1 SMDHU Medical Officer of Health (Continued) • Liaison with Canadian Red Cross on areas of mutual concern regarding health services in evacuee areas which include: 1. Food Safety 2. Counselling of victims 3. General safety and sanitation 4. Accommodation standards 5. Air monitoring 6. Ensuring that continuing home care, as required, is provided for those victims who are relocated to other areas and not by the hospital. 8.2 Simcoe County Social Services Representative The Senior Social Services Representative may provide services such as: Revised June 2010 • Ensuring the well -being of residents who have been displaced from their homes by arranging emergency lodging, clothing, feeding, registration and inquiries and personal services; • Supervising the opening and operation of temporary and /or long term evacuee centres and ensuring that they are adequately staffed; • Ensuring liaison with the police chief with respect to the pre- designation of evacuee centres which can be opened on short notice; • Liaison with the Medical Officer of Health on areas of mutual concern regarding operations in evacuee centres; • Liaison with the Municipal Emergency Control Group with respect to the pre- designation of evacuee centres which can be opened at short notice; • Ensuring that a representative of the Simcoe County Board of Education and /or Separate School Board is /are notified when facilities are required as evacuee reception centres and that staff and volunteers utilizing the school facilities take direction from the Board representative(s) with respect to their maintenance, use and operation; • Making arrangements for meals for the staff /volunteers at the EOC and the Site. 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The Township of Oro - Medonte Emergency Management Plan 2010 8.3 County of Simcoe Paramedic Service Representative The County of Simcoe Paramedic Service Representative provides such services as: • Ensuring emergency medical services at the emergency site; • Depending on the nature of the emergency, assigning the Site Manager and informing the MECG; • Establishing an ongoing communications link with the senior EMS official at the scene of the emergency; • Obtaining EMS from other municipalities for support, if required; • Advising the MECG if other means of transportation is required for large scale response; • Liaising with the Ministry of Health and Long Term Care Central Ambulance Communications Centre to ensure balanced emergency coverage is available at all times throughout the community • Ensuring liaison with the receiving hospitals • Ensuring liaison with the Medical Officer of Health, as required. 8.4 Utilities: Hydro One, Bell Canada, Enbridge Gas, Union Gas Note: The utilities and the supporting infrastructures that supply our community do not come under the control of the Township. During some emergencies, representatives of these organizations may be available to the MECG for the purpose of consultation and restoration of services. It is most likely that our contact with them will be conducted remotely, especially in the case of an emergency spanning more than one municipality. During an emergency, our expectation of performance for our servicing utilities is that they will strive to: • Maintain their respective infrastructure in the area to the best of their abilities • Respond as required to restore service in a timely fashion; • Assist emergency response agencies by providing up to date information at our Emergency Operations Centres, Command Posts, Media Centres, and Evacuee centres, etc. • Ensure that their internal communications systems are operational; • Work in conjunction with Township of Oro - Medonte personnel in restoration procedures; • Ensure internal staffing availability; • Coordinate response with all department(s) /agencies involved. Revised June 2010 Page 25 Page 266 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 8.5 Hospitals (Royal Victoria; Orillia Soldier's Memorial; Georgian Bay General (Midland and Penetanguishene Sites); South Muskoka Memorial; Huntsville District Memorial Hospital) During an emergency where an influx of ill or injured may be expected to seek emergency medical attention, our local hospitals would normally be expected to ramp up to meet the emerging needs by: • Implementing the approved Hospital Emergency Plan; • Ensuring liaison with the Medical Officer of Health and local ambulance representatives with respect to matters of provision of hospital and medical services, as required; • Evaluating requests for the provision of medical site teams /medical triage teams; • Ensuring liaison with the Ministry of Health and Long Term Care, as appropriate. 8.6 Simcoe County District School Board of Education and Simcoe Muskoka Catholic School Board The Simcoe County District School Board of Education and Simcoe Muskoka Catholic District School Board are responsible for the operation of elementary and secondary schools within Simcoe County in general and the Township of Oro - Medonte. Depending upon the nature of the emergency, the Simcoe County District School Board and Simcoe Muskoka Catholic District School Board are responsible for: • Activating approved Board plans for the protection and maintenance of students within the buildings for the duration of the emergency, if evacuation is not required; • Arranging for the transportation of students in the event of evacuation; • Ensure internal communications systems are operational Revised June 2010 Page 26 Page 267 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 9.0 EMERGENCY SITE MANAGEMENT In the case where a declared emergency has a defined area within which the most severe effects of an emergency are located, it will be normal procedure for an Emergency Site Manager (ESM) to be appointed. The Emergency Site Manager will, in most cases, be the most senior available representative from the Department or Agency most directly involved with the mitigation and restoration of the emergency site. E.g. In case of a fire or hazardous materials incident, it would be normal to expect that the Emergency Site Manager would be a senior member of the Fire and Emergency Services Department. In the case of an infrastructure failure such as a road or bridge collapse, however, it may be a senior member of the Transportation and Environmental Services department in overall control of the scene. This designated individual will work with the on -site representatives of all other agencies working in the affected area to coordinate all work and ensure the most efficient resolutions of the incident using the principles of our Incident Management System. 9.1 Relationship between MECG and Emergency Site Manager (ESM) Depending on the nature of the emergency, and once the ESM has been assigned, the MECG relationship with the ESM is to offer support with equipment, staff and other resources, as required. The MECG will also ensure that the rest of the community maintains municipal services. 9.2 Relationship between Emergency Site Manager (ESM), and Responding Incident Commanders and control structures of emergency responders The senior representative for each emergency responder e.g. (Police, Fire, EMS, Transportation and Environmental Services) at the site will consult with the Emergency Site Manager, so as to offer a coordinate and effective response. Regular briefings will be held at the site and chaired by the Emergency Site manager, so as to establish the manner and process by which response to the emergency will be provided. Revised June 2010 Page 27 Page 268 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 10.0 EMERGENCY TELECOMMUNICATIONS PLAN Upon implementation of the Emergency Plan, it will be important to ensure that communications are established between the emergency site(s) and the EOC. Also, communications may be required at various locations including evacuation centres, hospitals and other key responding agencies. The Emergency Telecommunications Coordinator is part of the initial Emergency Notification Procedure who in turn will call upon their contacts for further communications support, as required. Revised June 2010 Page 28 Page 269 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 11.0 EMERGENCY INFORMATION PLAN Upon implementation of this Emergency Plan, it will be important to coordinate the release of accurate information to the news media, issue authoritative instructions to the public and respond to or redirect individual requests for, or reports on, information concerning any aspect of the emergency. In order to fulfill these functions during an emergency, the following positions will be established: 1. Emergency Information Officer; 2. Community Spokesperson; and 3. Citizen Inquiry Supervisor Depending on the nature of the emergency, it may be necessary to establish a Media Information area adjacent to the emergency site, as decided by MECG. This area, if established, will be staffed as determined the Community Spokesperson. The Citizen Inquiry Section is located in the Emergency Information Centre, under the supervision of the Social Services Representative. 11.1 Emergency Information Officer The Emergency Information Officer reports to the Chief Administrative Officer (CAO) and is responsible for: • Establishing a communication link with the Community Spokesperson, the Citizen Inquiry Supervisor and any other media coordinator(s) (i.e. provincial, federal, private industry, etc.) involved in the incident, ensuring that all information released to the media and public is timely, full and accurate; • Ensuring that the Emergency Information Centre (EIC) is set up and staffed and a site EIC, if required; • Ensuring liaison with the MECG to obtain up to date information for media releases, coordinate individual interviews and organize press conferences; Revised June 2010 Page 29 Page 270 of 345 15b) - A By -law t... The Township of Oro - Medonte Emersencv Management Plan 2010 11.1 Emergency Information Officer (Continued) • Ensuring that the following are advised of the telephone number of the Media Information; 1. Local Media — Radio, TV Stations, Local Cable Company, Newspapers; 2. Municipal Emergency Control Group 3. Switchboard (Township and Emergency Services); 4. Community Spokesperson 5. Police Public Relations Officer; 6. Neighbouring Communities 7. Citizen Inquiry Supervisor; 8. Any other appropriate persons, agencies or businesses • Providing direction and regular updates to the Citizen Inquiry Supervisor to ensure that the most accurate and up to date information is disseminated to the public; • Ensuring that the media releases are approved by the Chief Administrative Officer (in consultation with the Mayor) prior to dissemination, and distributing hard copies of the media release to the EIC, the MECG, Citizen Inquiry Supervisor and other key persons handling inquiries from the media and public; • Monitoring news coverage, and correcting any erroneous information; • Maintaining copies of media releases and newspaper articles pertaining to the emergency. 11.2 Community Spokesperson The Community Spokesperson will be appointed by the Municipal Emergency Control Group and is responsible for: • Giving interviews on behalf of the Township of Oro - Medonte Council; • Establishing a communication link and regular liaison with the Emergency Information Officer (EIO) at the Emergency Operation Centre (EOC); • Redirecting all inquiries about decisions made by the MECG and about the emergency as a whole, to the Emergency Information Officer (EIO); • Coordinating media reporting e.g. (video, photographic) sessions at the scene when necessary and appropriate; • Coordinating on -scene interviews between the Emergency Services personnel, supporting resource agencies and the media. Revised June 2010 Page 30 Page 271 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 11.3 Citizen Inquiry Supervisor The Citizen Inquiry Supervisor is responsible for: • Establishing a Citizen Inquiry Service, including the appointment of personnel and designation of telephone lines; • Informing the Emergency Information Officer of the establishment of the Citizen Inquiry Service and designated telephone number(s); • Informing the affected emergency services, the MECG and Township switchboards of the establishment of the Citizen Inquiry Service and designated telephone numbers; • Ensuring liaison with the Emergency Information Officer (EIO) to obtain current information on the emergency; • Responding to and re- directing inquiries and reports from the public based upon information from the Emergency Information Officer (EIO). (Such information may be related to the closing of schools/ public access routes or the location of evacuee centres.); • Responding to and re- directing inquiries pertaining to the investigation of the emergency, fatalities, injuries or matters of personnel involved with or affected by the emergency to the appropriate emergency service; • Responding to and re- directing inquiries pertaining to persons who may be located in evacuation and reception centres to the registration and inquiry telephone number(s); • Procuring staff to assist, as required in conjunction with the Manager, Health & Safety and Employee Relations. Revised June 2010 Page 31 Page 272 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 12.0 DISTRIBUTION LIST 1. Mayor of the Township of Oro - Medonte 2. Chief Administrative Officer (CAO) 3. Clerk 4. Emergency Management Coordinator (EMC) and all alternates 5. Ontario Provincial Police (OPP) Detachment Commander 6. Director of Transportation and Environmental Services and all alternates 7. Medical Officer of Health 8. County of Simcoe Social Services Representative 9. County of Simcoe Paramedic Services 10. Emergency Information Officer (EIO) 11. Emergency Telecommunications Coordinator 12. Emergency Management Ontario —Lakes Sector 13. Each Member of the Municipal Emergency Control Group not previously named herein. 14. Simcoe Muskoka District Health Unit 15. Amateur Radio Emergency Services (ARES) Revised June 2010 Page 32 Page 273 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 13.0 UPDATES AND AMENDMENTS Original Plan: Plan Adoption: Rewrite and Update: Rewrite and Update: Revised June 2010 November 2004 March 2005 October 2007 June 2010 Page 33 Page 274 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 14.0 APPENDIX `A' —LEGAL DOCUMENTS By -Law 2010 -121 3.0 The Emergency Management and Civil Protection Act R.S.O. 1990 Bill 148 an Act to provide for declarations of death in certain circumstances and to amend the Emergency Plans Act (Royal Assent November 19, 2002) 3.1 Township of Oro - Medonte By -Law 2007 -138; and Filed with Emergency Management Ontario, Ministry of Public Safety and Security. Revised June 2010 Page 34 Page 275 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 15.0 APPENDIX'B' - CONTACT LISTS 1. EMERGENCY MANAGEMENT PROGRAM COMMITTEE/ MUNICIPAL EMERGENCY CONTROL GROUP / POSSIBLE ADDITIONAL PERSONNEL 2. ONTARIO PROVINCIAL POLICE DETACHMENTS 3. EMERGENCY COMMUNITY CONTROL GROUP (CONFIDENTIAL CONTACT INFORMATION) 4. COUNTY AND PROVINCIAL SUPPORT AGENCIES / LOCAL UTILITIES 5. SIMCOE MUSKOKA DISTRICT HEALTH UNIT / HOSPITALS 6. ROADS / PLOWS / LAKE SIMCOE REGIONAL AIRPORT / BY -LAW OFFICERS 7. ORO- MEDONTE FIRE & EMERGENCY SERVICES —FIRE STATIONS 8. MEDIA CONTACTS 9. ORO- MEDONTE SCHOOL LOCATIONS 10.ORO- MEDONTE PUBLIC HALL LOCATIONS 11.SIMCOE COUNTY FIRE DEPARTMENTS 12. EMERGENCY MANAGEMENT ONTARIO - BY SECTOR 13. MUNICIPAL COMMUNITY EMERGENCY MANAGEMENT COORDINATORS (CONFIDENTIAL CONTACT INFORMATION) Revised June 2010 Page 35 Page 276 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 16.0 APPENDIX `C' — MAPS 1. Map of Oro - Medonte 2. Fire Station Map of Oro - Medonte 3. Access Routes for Municipal Addressing System — Oro - Medonte Fire & Emergency Services Revised June 2010 Page 36 Page 277 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 17.0 APPENDIX `E' - FORMS AND CHECKLISTS 1. PLANOGRAM OF PRIMARY EOC SETUP 2. PLANOGRAM OF SECONDARY EOC SETUP 3. DECLARING AN EMERGENCY 4. FORM — TOWNSHIP OFORO- MEDONTE /DECLARATION OF EMERGENCY 5. EMERGENCY CONTROL GROUP WORKSTATION KITS, CHECKLIST AND COMPONENTS OF AN ECG MEETING 6. REPORTING PROCEDURE FOR COMMUNICATIONS 7. EMERGENCY RESPONSE PROCESS OVERVIEW Revised June 2010 Page 37 Page 278 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 18.0 APPENDIX `E' - RESOURCE DOCUMENTS 1. SIMCOE COUNTY EMERGENCY MANAGEMENT PROGRAM 2. PROVINCE OF ONTARIO EMERGENCY MANAGEMENT PROGRAM Revised June 2010 Page 38 Page 279 of 345 15b) - A By -law t... The Township of Oro - Medonte Emergency Management Plan 2010 19.0 APPENDIX `F' - HAZARD IDENTIFICATION AND RISK ASSESSMENT 1. HAZARD IDENTIFICATION AND RISK ASSESSMENT REPORT Revised June 2010 Page 39 Page 280 of 345 15c) - A By -law to Appoint Representatives to the Lake Simcoe Regio... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2010 -122 A By -law to Appoint Representatives to the Lake Simcoe Regional Airport Board of Directors And to Amend By -law No. 2007 -021 WHEREAS Section 203(1) of the Municipal Act, 2001, as amended, and Ontario Regulation 599/06, as amended by Amended Ontario Regulation 371/07, permits the establishment of a new corporation formed under the Business Corporations Act (Ontario) and designated as a "municipal services corporation AND WHEREAS the City of Barrie and the Township of Oro - Medonte have agreed to transfer the assets, liabilities and undertakings associated with the Lake Simcoe Regional Airport, to the Corporation of "Lake Simcoe Regional Airport Inc. ", a company formed under the Business Corporations Act (Ontario) and designated as a "municipal services corporation" under the Municipal Act, 2001, as amended, and the regulations there under; AND WHEREAS the City of Barrie and the Township of Oro - Medonte have entered into the Lake Simcoe Regional Airport Agreement, as authorized by Oro - Medonte By -law No. 2010 -015, for the operation, management and improvement of the Airport and the governance of the Corporation by its shareholders thereof; AND WHEREAS Section 3.01 of the Lake Simcoe Regional Airport Agreement identifies that the Board of Directors shall consist of seven (7) members, five (5) members of the Board shall be appointed by Barrie and two (2) members of the Board shall be appointed by Oro - Medonte; AND WHEREAS the Township of Oro - Medonte did advise the City of Barrie, for their approval, in accordance with Section 6.09 of the Lake Simcoe Regional Airport Agreement, of its appointees to the Board of Directors of the Lake Simcoe Regional Airport; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That Councillor Crawford and Len Leach be appointed to the Lake Simcoe Regional Airport Board of Directors, as the Township of Oro - Medonte representatives, for the balance of the term of Council, or until their successors are appointed. And That By -law No. 2007 -021 is hereby amended by deleting Schedule "C" to By -law No. 2007 -021 in its entirety. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 147H DAY OF JULY, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 281 of 345 15d) - Being a By -Law to Amend By -law No. 2004 -028 To Authorize a D... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2010-123 Being a By -Law to Amend By -law No. 2004 -028 To Authorize a Decrease in the Speed Limit on Certain Roads Within the Township of Oro - Medonte WHEREAS the Highway Traffic Act, R.S.O., 1990, Chapter H.8, as amended, Section 128(2), authorizes the Council of a municipality to pass By -laws to prescribe a lower rate of speed for motor vehicles on a highway or portion of highway under its jurisdiction; AND WHEREAS it is deemed necessary and expedient that the speed limit for motor vehicles on certain portions of highways under the jurisdiction of the Township of Oro - Medonte be decreased; AND WHEREAS the Council of The Township of Oro - Medonte did, on the 16th day of June, 2004 enact By -law No. 2004 -028 to decrease the speed limit on certain roads within the Township of Oro - Medonte; NOW THEREFORE the Council of The Corporation of the Township of Oro - Medonte hereby enacts as follows: THAT Schedule "C of By -law No. 2004 -028 be amended to add as follows: Name of Highway From To Rowanwood Road, County Road 22 Line 7 North (Horseshoe Valley North Road 2. THAT this By -law shall come into force and take effect on its final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14T" DAY OF JULY, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 282 of 345 15e) - A By -law to Amend Schedules "A" of By -law No. 20... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2010 -124 A By -law to Amend Schedules "A" of By -law No. 2008 -006, A By -law to provide a schedule of retention periods for the records of the Township of Oro - Medonte WHEREAS Section 255 of the Municipal Act 2001, S.O. 2001, c. 25, as amended, provides that a municipality may, subject to the approval of the municipal auditor, establish retention periods during which the records of the municipality and local boards of the municipality must be retained and preserved in accordance with Section 254 thereof; AND WHEREAS the Township of Oro - Medonte did, on the 23`d day of January, 2008, enact By -law No. 2008 -006, being a By -law to provide a schedule of retention periods for the records of the Township of Oro - Medonte under the authority of The Municipal Act, S.O. 2001, c. 25, as amended; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte deems it appropriate to amend Schedule "A" of By -law No. 2008 -006; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That the Scope Notes for Secondary Subject— D — Development and Planning of Schedule "A" of By -law No. 2008 -006 be amended to read as follows; D03 ENVIRONMENT PLANNING Includes records regarding general types of environmental studies with a long range planning emphasis, such as storm drainage and flood control planning, parks and open spaces planning, waste management planning and government legislated renewable energy projects. Excludes Environmental Monitoring — see E05 Waste Management — see E07 2. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14TH DAY OF JULY, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 283 of 345 15f) - A By -law to Authorize the Execution of a Contract between Th THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2010 -125 A By -law to Authorize the Execution of a Contract between The Township of Oro - Medonte and The Orillia Public Library Board For a Term of One Year And to Repeal By -law No. 2009 -067 WHEREAS the Public Libraries Act, R.S.O. 1990, c.P.44, as amended, Section 29(1) provides for the entering into a contract with a public library board for the purpose of providing the residents of the municipality with library services; AND WHEREAS Council deems it desirable to enter into a Contract with the Orillia Public Library Board; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That the Mayor and Clerk are hereby authorized to execute the contract between The Corporation of the Township of Oro - Medonte and The Orillia Public Library Board, said agreement attached hereto as Schedule "A" and forming part of this by -law. 2. That By -law No. 2009 -067 is hereby repealed. 3. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14TH DAY OF JULY, 2010 THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 284 of 345 a 15f) - A By -law to Authorize the Execution of a Contract between Th... Schedule "A" to By -law No. 2010 -125 CONTRACT FOR LIBRARY SERVICE AGREEMENT between The Orillia Public Library Board 500 Gill Street Orillia, ON L3V 41_1 ( "the Public Library Board ") and The Township of Oro - Medonte P.O. Box 100 Oro, ON LOL 2X0 ( "the Municipality) The Municipality and the Public Library Board agree as follows: 1.0 Description of Services: 1.1 The Public Library Board shall endeavour to provide, in cooperation with other public library boards, a comprehensive and efficient library service to the residents of the Municipality. 1.2 The Public Library Board shall not make a charge for admission to the library or for use in the library of the library's materials by the residents of the Municipality. 1.3 The Public Library Board shall allow the residents of the Municipality to: (a) Borrow circulating books; and (b) Use reference and information services as the Public Library Board considers practicable, without making any charge. 1.4 The Public Library Board may impose such fees as it considers proper for services not referred to in section 1.2 and 1.3. 2.0 Public Library Board's Warranties: 2.1 The Public Library Board is a corporation duly established under the Public Libraries Act (RSO 1990. Chapter P44, as amended). Page 285 of 345 15f) - A By -law to Authorize the Execution of a Contract between Th... 2.2 To ensure quality library service under this Agreement, the Public Library Board shall endeavour to: (a) Ensure that all materials are available for use outside the library except those used frequently for reference service, and rare and fragile items; b) Ensure circulation policies of greatest convenience to the user and maximum use of materials; (c) Ensure that the selection of materials reflects the needs of the community as defined in regular community analyses and needs studies; (d) Ensure that the information provided to public library users is accurate, up- to -date and is coordinated with other appropriate organizations; (e) Ensure that all library facilities are accessible as defined by the standards of accessibility of the Ontario Building Code; (f) Provide resources, programs and services to meet defined community needs; (g) Provide a telephone in each of their facilities in order to ensure user access and maintain communication with other library systems. 3.0 Cost: 3.1 The Municipality shall pay the Orillia Public Library Board the sum of: Ninety Five Thousand Four Hundred and Eighty Dollars ($95,480) for the year 2010. 3.2 Payments shall be quarterly on March 31, June 30, September 30, and December 31. 4.0 Municipal Representation on the Orillia Public Library Board: 4.1 The Public Library Board shall request its appointing council to appoint a member of the Township of Oro - Medonte Council (or a resident of the Township of Oro - Medonte designated by the Township of Oro - Medonte Council), recommended by the Township of Oro- Medonte Council, to the Public Library Board. 5.0 Reports: 5.1 The Public Library Board shall submit an annual report to the Municipality. 5.2 The Municipality shall make an annual financial report to the Minister and make any other reports required by the Public Libraries Act, and its regulations or requested by the Minster. i Page 286 of 345 15f) - A By -law to Authorize the Execution of a Contract between Th... 6.0 Limitation of Liability: 6.1 The Municipality shall not be liable for any injury, death or property damage to the Public Library'Board, its employees or agents or for any claim by any third party against the Public Library Board, its employees or agents. 6.2 The Municipality shall not be liable for any incidental, indirect, special or consequential damages or loss of use, revenue or profit of the Public Library Board arising out of or in any way related to this Agreement or the services. 7.0 Cancellation: 7.1 Either the Municipality or the Public Library Board may terminate this Agreement at any time upon six months of notice in writing. 8.0 Notices: 8.1 Notices under this Agreement shall be given in writing by personal delivery or by mail. 8.2 Notice by mail shall be deemed to have been given on the fourth business day after the date of mailing. 9.0 Signing Authority: 9.1 Contracts are to be signed on behalf of the Public Library Board, by the Chair and Secretary of the Board and, on behalf of the contracting municipality by two (2) authorized Signing Officers. 10.0 Inspection: 10.1 The Municipality shall be entitled at all reasonable times, to review any records, books, accounts and documents in the possession or under the control of the Public Library Board. 11.0 Duration: 11.1 This Agreement shall, subject to Section 7 hereof, be in force and effect for one year from the 1St day of January 2010 to the 31St day of December 2010. `a Page 287 of 345 15f) - A By -law to Authorize the Execution of a Contract between Th 12.0 Entire Contract: 12.1 This Agreement constitutes the entire Agreement between the parties. There are no other agreements or understanding. DATE DATE /0 0 THE MUNICIPALITY (Seal) Signing Officer THE MUNICIPALITY (Seal) Signing Officer THE PUBLIC LIBRARY BOARD Chair THE PUBLIC LIBRARY BOARD Secretary Page 288 of 345 15g) - Being a By -law to Authorize the Execution of a Contract betw... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2010 -126 Being a By -law to Authorize the Execution of a Contract between the Township of Oro - Medonte and the Barrie Public Library Board for a Term of One Year and to Repeal By -Law No. 2009 -068 WHEREAS, the Public Libraries Act, R.S.O. 1990, Chapter P.44, as amended, Section 29(1) provides for the entering into a contract with a public library board for the purpose of providing the residents of the municipality with library services; AND WHEREAS, Council deems it desirable to enter into a contract with the Barrie Public Library Board; NOW THEREFORE, the Council of The Corporation of the Township of Oro - Medonte enacts as follows: That the Mayor and Clerk are hereby authorized to execute the contract between The Corporation of the Township of Oro - Medonte and the Barrie Public Library Board, said agreement attached hereto as Schedule 'A' and forming part of this by -law. 2. That By -law No. 2009 -068 is hereby repealed. 3. That this By -Law shall come into force and take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14TH DAY OF JULY, 2010 THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 289 of 345 BETWEEN AND 15g) - Being a By -law to Authorize the Execution of a Contract betw... Schedule "A' to By -law no. 2010 -126 LIBRARY SERVICES AGREEMENT This agreement made in duplicate this day of 17,a— , 2010 THE BARRIE PUBLIC LIBRARY BOARD, in the City of Barrie THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE, in the County of Simcoe WHEREAS the Barrie Public Library Board has agreed to provide library service. THEREFORE it is mutually understood and agreed that the Corporation of the Township of Oro - Medonte will pay the Barrie Public Library Board the sum of $122,700.00 for library service for Oro - Medonte residents and taxpayers for the year 2010 with payments to be made quarterly, commencing January 1st, April 1st, July 1st, and October 1st, 2010 Mayor, Oro- Medonte H.S. Hughes Clerk, Oro - Medonte J. Douglas Irwin r day of -<J& I f- , 2010 Chair, Barrie PubgLibrary Board reasu arrie Public Library Board Page 290 of 345 15h) - A By -law to Authorize the Execution of a Contract between Th... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2010 -127 A By -law to Authorize the Execution of a Contract between The Township of Oro - Medonte and The Midland Public Library Board For a Term of One Year and to Repeal By -law No. 2009 -070 WHEREAS the Public Libraries Act, R.S.O. 1990, c.P.44, as amended, Section 29(1) provides for the entering into a contract with a public library board for the purpose of providing the residents of the municipality with library services; AND WHEREAS Council deems it desirable to enter into a Contract with The Midland Public Library Board; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That the Mayor and Clerk are hereby authorized to execute the contract between The Corporation of the Township of Oro - Medonte and The Midland Public Library Board, said agreement attached hereto as Schedule "A" and forming part of this by -law. 2. That By -law No. 2009 -070 is hereby repealed. 3. That this By -Law shall come into force and take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14TH DAY OF JULY, 2010 THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 291 of 345 f BETWEEN AND 15h) - A By -law to Authorize the Execution of a Contract between Th... Schedule "A" to By -law No. 2010 -127 LIBRARY SERVICES AGREEMENT This agreement made in duplicate this day of 2010 THE MIDLAND PUBLIC LIBRARY BOARD, in the Town of Midland THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE, in the County of Simcoe WHEREAS the Midland Public Library Board has agreed to provide library service. THEREFORE it is mutually understood and agreed that the Corporation of the Township of Oro - Medonte will pay the Midland Public Library Board the sum of $4,500.00 for library service for Oro - Medonte residents and taxpayers for the year 2010 with payments to be made quarterly, commencing January 1St, April 15i, July 1St, and October 15L, 2010 Mayor, Oro - Medonte H.S. Hughes Clerk, Oro - Medonte J. Douglas Irwin day of ja n , 2010 Chair, Midland Public Library Treasurer, Midland Public Li&ary Page 292 of 345 15i) - A By -law to Authorize the Execution of a Contract between Th... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2010-128 A By -law to Authorize the Execution of a Contract between The Township of Oro - Medonte and The Coldwater Public Library Board For a Term of One Year and to Repeal By -law No. 2009 -072 WHEREAS the Public Libraries Act, R.S.O. 1990, c.P.44, as amended, Section 29(1) provides for the entering into a contract with a public library board for the purpose of providing the residents of the municipality with library services; AND WHEREAS Council deems it desirable to enter into a Contract with The Coldwater Public Library Board; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That the Mayor and Clerk are hereby authorized to execute the contract between The Corporation of the Township of Oro - Medonte and The Coldwater Public Library Board, said agreement attached hereto as Schedule "A" and forming part of this by -law. 2. That By -law No. 2009 -072 is hereby repealed. That this By -Law shall come into force and take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14TH DAY OF JULY, 2010 THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 293 of 345 15i) - A By -law to Authorize the Execution of a Contract between Th... Schedule "A" to By -law No. 2010 -128 UBRARY SERVICES AGREEMENT This agreement made in duplicatethis ! j7�d ay of :TT ., a_ 2010 L ETWEEN THE COLDWATER: PUBLIC LIBRARY BOARD, in the Township of Severn AND THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTF, in the County of Simcoe WHEREAS the Coldwater Public library Board has agreed to provide library service. THERfFdRE it is mutually understood and agreed that the Corporation of the Township of Oro- Medonte wiil pay the Coldwater Public Library Beard the sum of $x8,000.00 for library service for Oro•Medonte residents and taxpayers for the year 2010 with payments to be made quarterly, commencing January 1", April, July I", and October:X"', 2010 , Mayor, pro- medonte H.S. Hughes Clerk, Oro- medonte J. Douglas Irwin 1114' day of __T­- --A- 2010 G.GeZ sa, s� I,--- lj� C_ Chair, Coldwater Public Library 4-& Treasurhc,%zcldrer Public Library TOTAL P.01 Page 294 of 345 15j) - A By -law to Authorize the Execution of An Agreement Between ... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2010 -129 A By -law to Authorize the Execution of An Agreement Between The Corporation of the Township of Oro - Medonte and Oro - Medonte Minor Sports Association for the Operation of the Concession Booth at the Oro - Medonte Community Arena WHEREAS the Municipal Act, 2001, S.O.2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte deems it desirable to enter into an agreement, effective September 11, 2010, for the 2010 -2011 and 2011 -2012 seasons, with Oro - Medonte Minor Sports Association for the operation of the concession booth at the Oro - Medonte Community Arena; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That the Mayor and Clerk be authorized to execute the Agreement attached hereto as Schedule °A" and forming part of this By -law. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14TH DAY OF JULY, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 295 of 345 15j) - A By -law to Authorize the Execution of An Agreement Between ... Schedule "A" to By -Law N0. 2010 -12( THIS AGREEMENT made thel. ay of July, 2010 BETWEEN: THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE (hereinafter called the 'Township ") OF THE FIRST PART -and- ------------- -- ------------------- Oro-Medonte Minor Sports Association (hereinafter called the "Licensee" OF THE SECOND PART WHEREAS the Township is the owner of the Oro - Medonte Community Arena, in the Township of Oro Medonte, in the County of Simcoe. AND WHEREAS the parties hereto have agreed that the Licensee will operate the Concession Booth (hereinafter called the "Concession') in the Oro - Medonte Community Arena. NOW THEREFORE in consideration of the promise expressed herein, the parties hereto agree as follows: TERMS AND APPLICABLE LAWS The Licensee shall operate the Concession from September 11, 2010 to April 10, 2011, September 10, 2011 to April 9, 2012. The term of this agreement maybe amended by the Director of Recreation and Community Services. The Licensee shall comply with all applicable Federal, Provincial and Municipal laws and regulations in the operation of the Concession. PAYMENTS 1. 2010 -2011 Season The Township provide the Licensee the facility at no charge 2. 2011 -2012 Sei a) b) C) d) e) ison $500.00 on or before the 30u' day of September, 2011 $500.00 on or before the 30h' day of November, 2011 $500.00 on or before the 30'h day of December, 2011 $500.00 on or before the 30'h day of February, 2012 $500.00 on or before the 30'h day of March, 2012 Page 296 of 345 15j) - A By -law to Authorize the Execution of An Agreement Between ... 2 HOURS OF OPERATION 3. The Licensee shall keep the Concession Booth open for business for the periods set out below as approved by the Director of Recreation and Community Services: a) During the months of September to April inclusive, during this Agreement, between the following days and times: DAY FROM TO Saturday 6:00 am 12:00 midnight Sunday 6:00 am 12:00 midnight Statutory Holiday 6:00 am 12:00 midnight Monday 6:00 am 12:00 midnight Tuesday 6:00 am 12:00 midnight Wednesday 6:00 am 12:00 midnight Thursday 6:00 am 12:00 midnight Friday 6:00 am 12:00 midnight b) After a period of 30 days from the date the operation commences, if the above times and dates in the opinion of the Licensee are not profitable, a request in writing to the Director of Recreation and Community Services to delete certain times would be considered. A decision to delete or change times shall be at the discretion of the Director of Recreation and Community Services. OPERATION OF THE CONCESSION BOOTH 4. The Licensee agrees to operate the Concession Booth in accordance with the following provisions; a) to provide an adequate number of competent employees to prevent undue delay in service to patrons; b) to have employees wear suitable attire when on duty; c) to maintain maximum standards of cleanliness and hygiene for the premises and employees; d) to comply with any directions of and to permit inspections by the Simcoe County District Health Unit and any other Health regulatory agencies; e) to provide courteous, honest and timely service to patrons of the Concession Booth; a) to provide goods and services of good quality and at fair market value; g) to terminate the employment of any employee for good cause, always in compliance with the Employment Standards Act and applicable laws, upon written request by the Corporation of the Township of Oro- Medonte; h) not to sell or allow the sale of any glass bottled refreshments; i) not to sell or allow to the sale of any alcoholic beverages; j) not to sell any prohibited or restricted goods or any goods which would reasonably constitute a danger or hazard to patrons of the Arena; Page 297 of 345 15j) - A By -law to Authorize the Execution of An Agreement Between ... GENERAL COVENANTS OF THE LICENSEE The Licensee, having inspected the Concession Booth and satisfied themselves regarding any equipment located therein, agrees to; a) use and maintain such equipment and fixtures in good condition at their own expense including repairs where necessary, and upon the termination of this Agreement, the Licensee shall deliver such equipment and fixtures to the Township in good and substantial repair and condition, and shall replace in whole or in part of them which has been lost, damaged or destroyed; or b) to supply and maintain all necessary concession booth equipment C) sufficiently repair and maintain the portion of building occupied under this Agreement, when, where and as often as needed (reasonable wear and tear and damaged by fire, lightening or tempest only excepted); d) surrender and yield up to the Township, the said Township Concession Booth and equipment in good and substantial repair and condition, at the expiration or earlier termination of this Agreement (reasonable wear and tear and damage by fire, lightening or tempest only excepted). ALTERATIONS AND REPAIRS The Licensee shall not make any alterations or repairs without written authorization of the Township and without having obtained all proper building permits therefore. DAMAGE DEPOSIT The damage deposit of $500.00 shall remain with the Township for the duration of this Agreement as the deposit for the Agreement and will be refunded upon termination of the Agreement, subject to any deduction for repairs to the building or equipment necessitated by the actions of operations of the Licensee. GENERAL PROVISIONS The Licensee acknowledges that this Agreement is for the right to operate a Concession Booth and equipment only. The Township may, in the case of damage by fire, lightening or tempest, which makes repair of such damage within thirty (30) days impossible (substantial damage) terminate this Agreement and the Township shall refund to the Licensee that portion of the sum paid by the Licensee to the Township which would be attributable to that portion of the year from the date of such termination to and including the 10°' day of April, 2011 /the 9"' day of April, 2012 and each party shall be released from further obligation hereunder. b) Notwithstanding paragraph 9, the Licensee shall be relieved from any obligations pursuant to paragraph 1 and 2 of this Agreement in case of substantial damage. 10. The Township shall be under no liability whatsoever to any person, firm or Corporation for any damages or injury, including death, to any person or persons caused by or resulting from the operation of the Concession Booth by the Licensee, his servants or agents, and Licensee shall, from time to time, and at all times hereafter, protect, indemnify and forever save and keep harmless the Township, and / or its officers, agents and servants, against any damage, penalty, fire claim, judgment, costs, expense or charge suffered, imposed, assessed or incurred for any violation or breach of any law occasioned by any act, neglect or omission of the Licensee or his servants or agents. 11. Prior to execution of this Agreement by the Township, the Licensee shall provide proof of liability insurance covering personal liability and property damage in a minimum amount of Two Million Dollars ($2,000,000.00). The said insurance must be with an insurer satisfactory to the Township, and the policy shall show loss payable to the Corporation of the Township of Oro - Medonte and Licensee jointly. Page 298 of 345 15j) - A By -law to Authorize the Execution of An Agreement Between ... 12. The Licensee agrees to obtain and pay for all necessary licenses and permits prior to commencing the operation of the Concession Booth. 13. The Licensee shall agree to fulfill all of its obligations in compliance with the Occupational Health and Safety Act, and further agrees to take responsibility for any health and safety violation that may occur. Furthermore, if the Corporation (or any of its agents, officers, directors, or employees) shall be made a party to any charge under the Occupational Health and Safety Act in relation to any violation of the said Act arising out of this agreement, the licensee shall indemnify and save harmless the Corporation from any and all charges, fines, penalties, and costs that may be incurred or paid by the Corporation. 14. The Agreement between the parties being a personal agreement, this Agreement shall not be assigned or subcontracted. In the event of the death or bankruptcy of the Licensee prior to the expiration of the term of this Agreement, this Agreement shall become null and void and all lands and premises shall be delivered up to the Township and any amount paid or payable by the Licensee shall be apportioned to the date of death or bankruptcy. 15. At all times, the employees of the licensee shall act in a civil, responsible, courteous and generally productive manner. The licensee shall ensure that all employees strive for excellence in Customer Service 16. Contracted Employees, third party employees, agents and others what provide customer service on behalf of the Township of Oro - Medonte are legally responsible with the provisions outlined in Ontario Regulation 429/07 with respect to training. The Contractor shall ensure that such training includes, without limitation, a review of the purposes of the Act and requirements of the regulation, as well as instruction regarding all matters set out in the regulation. By signing this agreement, the contractor has agreed to be in full compliance with this regulation. Additionally the licensee will review and acknowledge the Township Of Oro - Medonte policy for Accessible Customer Service 17. The Township shall be responsible for all utilities used in connection with the operation of the Concession Booth. 18. The Licensee may, until notified otherwise by the Township, sell first aid supplied from the Concession Booth. Whether such items may continue to be sold by the Licensee from the Concession Booth is at the sole discretion of the Township. 19. The Director of Recreation and Community Services and any other authorized agent or servant of the Township shall have the right at any reasonable time to enter and inspect the lands and premises occupied under the Agreement. 20. The Licensee and its employees shall promptly delivery all articles found in the Oro - Medonte Township Community Arena to the Director of Recreation and Community Services. 21. All notices and orders given to the Licensee may be served by mailing the same to the Licensee at the address hereinafter set out, or by delivering a copy to the Licensee personally or by leaving it at his place of business in the Oro - Medonte Community Arena, or by posting the same in a conspicuous place upon the outside of the building occupied by the Licensee under this Agreement. If such notice were served by mailing, the service is deemed effective two (2) days following said mailing. 22. The township hereby undertakes and agrees not to grant any other organizations or individual the right to operate a concession selling similar lines of goods excepting: A function not related to "on ice' (arena floor) activities; A function in any other part of the Oro - Medonte Community Arena, in conjunction with an "on ice" activity will require the consent of the Licensee. Where consent is not forthcoming, the Township reserves the Page 299 of 345 15j) - A By -law to Authorize the Execution of An Agreement Between ... right to a final decision in which the Licensee and other parties involved will be duly notified; Vending machines may be installed by the Township. Such costs / profits on the machines will be assumed by the Township. 23. This Agreement shall terminate April 10Yh, 2011, April 9h', 2012 unless amended by the Director of Recreation and Community Services. The Licensee shall remove all goods and equipment owned by them from the Concession Booth by the 10"' day of April 2011, the a day of April 2012 and shall leave the said Booth in a condition as set out in paragraph 4(d) and 18 hereof. It is understood that if all such goods and equipment are not removed by such time, that the Licensee shall pay a storage charge, determined by the Township, of the goods and equipment not removed and shall be liable for all expenses incurred in the later removal of them. 24. If, at the absolute discretion of the Township, the Licensee is not operating the Concession Booth in the best interests of the public or complying with the Laws, Statutes, By -Laws, or Regulations applicable to them, or with the provisions of this Agreement, the Township may terminate this Agreement without notice as specified in paragraph 4(d) and 18 of the Agreement and the remaining applicable provisions of this Agreement shall apply. 25. The Licensee shall be responsible for the installation and removal of any phone services required at the Licensee's expense. 25. In the event that Oro- Medonte Minor Sports Association dissolves its status this agreement shall be transferred to Oro Minor Hockey. Oro Minor Hockey assures that the operation of the concession and the terms outlines within this agreement will be upheld. 26. Any breach or violation of the terms and conditions herein set forth by the Licensee shall entitle the Township to Terminate this Agreement forthwith without notice. Upon termination of this Agreement, the Licensee shall remove from the Concession Booth all of his supplies and equipment. WITNESS the Corporate Seal of the Corporation of the Township of Oro - Medonte duly attested under the hands of the proper signing officers authorized in that behalf. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, Harry Hughes Director Corporate Services, Douglas J. Irwin Page 300 of 345 15j) - A By -law to Authorize the Execution of An Agreement Between ... 6 THE ORO- MEDONTE MINOR SPORTS ASSOCIATION Preside , im F an ice President, Steve Fors OR7 HOC E Presid n , im oc ens Vice President WITNESS the hand and seal of the Licensee of the Second Part. SIGNED, SEALED AND DELIVERED, ) This day of, 2010 ) In the presence of; ) ) } Witness Page 301 of 345 15k) - A By -law to Amend By -law No. 2010 -095, being A By -law to Aut... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2010 -130 A By -law to Amend By -law No. 2010 -095, being A By -law to Authorize the Execution of a Lease Agreement Between The Corporation of the Township of Oro - Medonte And TRY Recycling (Barrie) Inc. WHEREAS Section 8 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended provides the powers of a municipality under this or any other Act shall be interpreted broadly so as to confer broad authority on the municipality to enable the municipality to govern its affairs as it considers appropriate and to enhance the municipality's ability to respond to municipal issues; AND WHEREAS Section 9 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS the Municipa/Act, 2001, S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte did enact By -law No. 2010 -095 on the 9"' day of June 2010, which authorized the execution of a Lease Agreement with TRY Recycling (Barrie) Inc. for lands described as Part of the West Y. of Lot 11, Concession 8, geographic Township of Oro, now in the Township of Oro - Medonte, County of Simcoe, known municipally as 1525 Line 7 North; AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte does now find it expedient to amend the Indenture of Lease between The Corporation of the Township of Oro - Medonte and TRY Recycling (Barrie) Inc., attached as Schedule "A" to By -law No. 2010 -095; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That Schedule "A" to By -law No. 2010 -095 be amended as follows: a) That Section 33(a)(viii) be amended to replace'; and" with b) That Section 33(a)(ix) be deleted in its entirety; and c) That Section 35(a) be deleted and replaced with the following: "The Lessor acknowledges that though the Lands may be exempt from assessment and property taxation at the time this agreement is entered into, the Lands may be reassessed once the Lessee commences its operations on the Lands and may then be subject to municipal and school board property taxation. The Lessee shall be responsible to pay all municipal and school board property tax amounts levied on the Leased Lands. The Lessee acknowledges that it may challenge any such assessments, at its sole expense; however, the Lessor agrees that it will not object to any assessment challenge or appeal undertaken by the Lessee." 2. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14- DAY OF JULY, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 302 of 345 151) - A By -law to Permanently Close and Exchange the Road Allowanc... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2010 -131 A By -law to Permanently Close and Exchange the Road Allowance known as John Street, west of Allen Street, Hawkestone, (PIN 58562 -0136 (LT)), described as Block C, Plan M -20, (geographic Township of Oro), Township of Oro - Medonte, County of Simcoe For That Part of Part of the West Half Lot 22, Concession 12 (Oro), Township of Oro - Medonte, (Part of PIN 58562 -0123 (LT)), described as Part 1, Plan 51 R- 13350, (geographic Township of Oro), Township of Oro - Medonte, County of Simcoe for Municipal Purposes WHEREAS pursuant to Section 11 (3) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, Council is empowered to pass by -laws respecting highways; AND WHEREAS Section 34 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides procedures for highway closing; AND WHEREAS the road allowance known as John Street, west of Allen Street, Hawkestone, described as Block C, Plan M -20, (geographic Township of Oro), Township of Oro - Medonte, County of Simcoe, is no longer required for municipal purposes; AND WHEREAS Section 270 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, authorizes a Council of a municipality to sell or otherwise dispose of land in accordance with policies adopted and maintained by the municipality in respect thereof; AND WHEREAS Council passed By -law No. 2007 -083 on the 18th day of July, 2007, being a By -law to establish a policy /procedure with respect to the sale and other disposition of land; AND WHEREAS Council has determined that the said lands are not required for municipal purposes and has by resolution declared the lands designated as the road allowance known as John Street, west of Allen Street, Hawkestone, described as Block C, Plan M -20, (geographic Township of Oro), Township of Oro - Medonte, County of Simcoe, described in Schedule "A" attached hereto, to be surplus to the needs of the municipality; AND WHEREAS Council deems its desirable to exchange the aforementioned parcel of land with a land owner as part of a procedure that requires the acquisition of that land owner's land for municipal purposes, in accordance with the requirements set out in By- law No. 2007 -083, as amended; AND WHEREAS the proposed by -law came before Council of The Corporation of the Township of Oro - Medonte for consideration at its meeting on the 14th day of July, 2010, and at that time Council received no notice of objection to the proposed road closure or proposed exchange of land from any party; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. Permanently Close — Council does hereby permanently close the road allowance known as John Street, west of Allen Street, Hawkestone, (PIN 58562 -0136 (LT)), described as Block C, Plan M -20, (geographic Township of Oro), Township of Oro - Medonte, County of Simcoe, more particularly described in Schedule "A" attached hereto, and forming part of this by -law. Page 303 of 345 151) - A By -law to Permanently Close and Exchange the Road Allowanc... 2. Authorization for Exchange — Council does hereby authorize the exchange of the road allowance known as John Street, west of Allen Street, Hawkestone, (PIN 58562 -0136 (LT)), described as Block C, Plan M -20, (geographic Township of Oro), Township of Oro - Medonte, County of Simcoe, with the registered owner from time to time of the abutting lands as follows and that the title to the transferred lands merge with those lands owned by the respective abutting owner: Registered Owner John N. Johnson Construction Limited, or their successors or assignees Owner's Lands PIN #58562 -0123 (LT) Lands to be Transferred PIN #58562 -0136 (LT) Block C, Plan M -20 Upon registration of the Transfer, the respective owner be required, at the Township of Oro - Medonte's expense, to bring an Application under The Land Titles Act, R.S.O. 1990, as amended, to consolidate the parcel with their abutting property to one Property Identifier Number. 3. Sale Price and Consideration — In accordance with By -law No. 2007 -083, as amended, Council hereby sets the sale price for land designated as the road allowance known as John Street, west of Allen Street, Hawkestone, (PIN 58562- 0136 (LT)), described as Block C, Plan M -20, (geographic Township of Oro), Township of Oro - Medonte, County of Simcoe, at "nil ". 4. Acquisition of Land for Municipal Purposes — Council does hereby authorize the acquisition of Part of Part of the West Half Lot 22, Concession 12 (Oro), Township of Oro - Medonte, (Part of PIN 58562 -0123 (LT)),described as Part 1, Plan 51 R- 13350, (geographic Township of Oro), Township of Oro - Medonte, County of Simcoe, for municipal purposes, more particularly described in Schedule "B" attached hereto, and forming part of this by -law, in exchange for those lands set out in Section 2 herein. Upon registration of the Transfer, the Township of Oro - Medonte be required, at its sole expense, to bring an Application under The Land Titles Act, R.S.O. 1990, as amended, to consolidate the parcel with their abutting property to one Property Identifier Number. Purchase Price and Consideration - In accordance with By -law No. 2007 -083, as amended, Council hereby sets the purchase price for land designated as Part of Part of the West Half Lot 22, Concession 12 (Oro), Township of Oro - Medonte, (Part of PIN 58562 -0123 (LT)),described as Part 1, Plan 51 R- 13350, (geographic Township of Oro), Township of Oro - Medonte, County of Simcoe, at "nil ". In addition to the land purchase price, the Township of Oro - Medonte are responsible for the administrative costs associated with the transfers to exchange the parcels of land for municipal purposes. Execution of Documents — The Mayor and Clerk are hereby authorized to sign all documents to carry out the intent of this By -law. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 147H DAY OF JULY, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 304 of 345 151) - A By -law to Permanently Close and Exchange the Road Allowanc... Schedule "A" to By -law No. 2010 -131 for The Corporation of the Township of Oro - Medonte The road allowance known as John Street, west of Allen Street, Hawkestone, (PIN 58562 -0136 (LT)), described as Block C, Plan M -20, (geographic Township of Oro), Township of Oro - Medonte, County of Simcoe. M- nn x i .: �. ° DF L'T 21, CONCFSCiM C aw or s:eaysax cc RE ^uh ZR-,D PLAN - NR :230 vurr or WEST HALF OF,LOT 22 r�NCESSION 1�2 �n /'''�. caxrr� sxcae /""c dA'- LML N•tEKE.Onnaq Lord Surwyr / I. ����rg'6 ��• F„lsse. N IL m[n4 xnrvo[ - w.s Swrtncrt is .x • .unriifJ _ mw...a•�w•uw.-u '. {.'EST 1"711;+_" � ..F i LOT 22 Page 305 of 345 151) - A By -law to Permanently Close and Exchange the Road Allowanc... Schedule "B" to By -law No. 2010 -131 for The Corporation of the Township of Oro - Medonte Part of Part of the West Half Lot 22, Concession 12 (Oro), Township of Oro - Medonte, (Part of PIN 58562 -0123 (LT)),described as Part 1, Plan 51 R- 13350, (geographic Township of Oro), Township of Oro - Medonte, County of Simcoe. a a : sI t ? >o jj d e� 95936: .o' s?ff �? a..5,,n irba `a tl! N za 3H�� „.��” � s o �� 's�i� u t €F �a li _ s „3 ° ..,CNI'I'= a° N 1w is Y 2 w R�9pp P4i�4 pc i ii °M ,tlgFltltltlb i'b p? d5� ¢ a91 d?d - o- 1�\ a - ry a Ko• 1 _ �• 1 N 2•.I ` ^kl z Z s �33a15 �s.�_ N3lltl Page 306 of 345 15m) - A By -law to Authorize the Execution of a Site Plan Control A... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2010-132 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and Jaxx Trust described as lands as follows: Lot 5, Plan 819, ORO SIT Right in RO400129, T/W RO730432, Oro - Medonte, Being all of PIN 58556 -0132 (LT), 37 Brambel Road Township of Oro - Medonte, County of Simcoe WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By -Law No. 2008 -069, a By -Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro- Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By -Law are subject to Site Plan Control, pursuant to By -Law No. 2008 -069; NOW THEREFORE the Council of the Township of Oro- Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A ", on lands described on the attached Schedule "A "; 2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro - Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of this By -Law; 4. THAT this By -Law shall take effect on the final passing thereof. BY -LAW READ A FIRST AND SECOND TIME THIS 14TH OF JULY, 2010 BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS 14TH DAY OF JULY, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 307 of 345 15m) - A By -law to Authorize the Execution of a Site Plan Control A... APPENDIX "A" SITE PLAN AGREEMENT - between - TERRY SAMCOE, Trustee; GARRY ZENTIL, Trustee; ANTHONY LAPEGNA, Trustee; all trustees of The JAXX Trust - and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE DESCRIPTION OF LANDS Lot 5, Plan 819, Oro SR Right in R0400129, TM R0730432; Being all of PIN 58556 -0132 (LT) 37 Brambel Road Roll # 4346 - 010 - 008 -09100 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE July, 2010 By -Law No. 2010 -0132 Page 308 of 345 15m) - A By -law to Authorize the Execution of a Site Plan Control A... THE TOWNSHIP OF ORO- MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co- operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless SCHEDULES Schedule "A" Legal Description of Lands Schedule `B" Site Plan Schedule "C" Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction 2 Page 309 of 345 15m) - A By -law to Authorize the Execution of a Site Plan Control A... SITE PLAN CONTROL AGREEMENT This Agreement made, in triplicate, this day of July 2010, in accordance with Section 41 of the Planning Act. BETWEEN: TERRY SANCOE, Trustee; GARRY ZENTIL, Trustee; ANTHONY LAPEGNA, Trustee; all trustees of The JAXX Trust Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Hereinafter called the "Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro - Medonte to permit the construction of a new single detached dwelling, addition to an existing boathouse of an additional boat slip on lands on lands described in Schedule "A ", attached hereto; AND WHEREAS the Township has enacted a By -law to provide for the designation of the lands as a "Site Plan Control Area'; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B'; NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A ", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c) No work shall be performed on the lands, nor any use made of the subject lands Page 310 of 345 15m) - A By -law to Authorize the Execution of a Site Plan Control A... with respect to the proposed development, except in conformity with all the provisions of this Agreement. The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner', unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $N/A. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule "C ", as well as certification from the Owner's solicitor that the Transfer /Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township /Ministry of the Environment. i) The Owner acknowledges that the lot does not front on an improved public road, that the Township does not or is not required to maintain or snowplow the said road, that the Township will not take over or assume the private road as a Township public road or street unless it has been built according to the Township standards, then in force, and that the Township is not liable for any injuries, losses or damages as a consequence of the Township issuing a Building Permit. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By -law to permit the construction of a new single detached dwelling, addition to an existing boathouse of an additional boat slip on lands on lands as described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By -laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule `B ", subject to the development restrictions contained herein. The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "B ". Page 311 of 345 15m) - A By -law to Authorize the Execution of a Site Plan Control A... Li htin All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and/or roadway, not to cause interference in any way. Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By -law No. 97 -95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro - Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule `B ". e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & 1) and multi -unit locations (six (6) units and over) will not receive curb side waste collection services from the County of Simcoe. Each I. C. & I location and multi -unit residential location will be responsible for their own garbage and recycling disposal. g) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B ", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas, h) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. Page 312 of 345 15m) - A By -law to Authorize the Execution of a Site Plan Control A... 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Work"), the following securities: a) Cash in the amount of one hundred percent (100 %) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) An irrevocable Letter of Credit from a chartered bank, issued in accordance with the requirements of Schedule "E ", with an automatic renewal clause in the amount of one hundred percent (100 %) of the estimated costs of the said works, and as approved by the Township Engineer. The Letter of Credit shall be for a minimum guaranteed period of one (1) year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty (30) days prior to expiration. c) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. d) Any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty -one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 427 of the Municipal Act 2001, S.O.2001, c. 25, as amended. 7. CO- OPERATION The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. Page 313 of 345 15m) - A By -law to Authorize the Execution of a Site Plan Control A... 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A ", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABILITY OF CLAUSES Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. SAVE HARMLESS The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub - contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub - contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED Trustee of The JAXX Trust: Terry Samcoe 1 Trustee of The JAXX Trust: Garry Zentil )Trustee of The JAXX Trust: Anthony Lapegna ) The Corporation of the Township of Oro-Medonte per: H.S. Hughes, Mayor 1 J. Douglas Irwin, Clerk Page 314 of 345 15m) - A By -law to Authorize the Execution of a Site Plan Control A... SCHEDULE "A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and LEGAL DESCRIPTION OF LANDS Lot 5, Plan 819, Oro SIT Right in RO400129, T/W RO730432; Being all of PIN 58556 -0132 (LT) 37 Brambel Road Roll # 4346 -010 -008 -09100 Page 315 of 345 15m) - A By -law to Authorize the Execution of a Site Plan Control A... SCHEDULE "B" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and SITE PLAN Site Plan prepared by "Hunt Design Associates Inc. ", dated May 2010, is not in a registerable form and is available from the Township of Oro - Medonte. Page 316 of 345 15m) - A By -law to Authorize the Execution of a Site Plan Control A... SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2.001 and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township. The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP WA 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP N/A 10 Page 317 of 345 15m) - A By -law to Authorize the Execution of a Site Plan Control A... SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and ITEMIZED ESTIMATE OF COST OF CONSTRUCTION ITEMIZE CONSTRUCTION ESTIMATE AMOUNT N/A LETTERS OF CREDIT AMOUNT Letter of Credit to be provided by the Owner to ensure completion of all works required N/A under the terms of this Agreement, as noted in Section 5 herein. Page 318 of 345 15n) - A By -law to Authorize the Execution of a Site Plan Control A... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2010-133 A By -law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro - Medonte and 1198677 Ontario Limited described as lands as follows: Part of PCL 1 -21 SEC 51- OR04; Pt Lot 1 Concession 4 Oro, Part Lot 1, Concession 5, Oro; Part RDAL BTN Concession 4 and Concession 5, Oro Closed by R0659014; Being Part 2,3,4 &5 Plan 51 R37085 Being all of PIN 74053 -0246 (LT) Roll # 4346 -010 - 009 -68960 Township of Oro-Medonte, County of Simcoe WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By -Law No. 2009 -062, a By -Law to Designate Areas of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro - Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By -Law are subject to Site Plan Control, pursuant to By -Law No. 2009 -062; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A ", on lands described on the attached Schedule "A "; 2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro - Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of this By -Law; 4. THAT this By -Law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14r" DAY OF JULY, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 319 of 345 15n) - A By -law to Authorize the Execution of a Site Plan Control A... APPENDIX "A" SITE PLAN AGREEMENT - between - 1198677 Ontario Limited - and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE DESCRIPTION OF LANDS Part of PCL 1 -21 SEC 51- ORO -4; Pt Lot 1 Concession 4 Oro, Part Lot 1, Concession 5, Oro; Part RDAL BTN Concession 4 and Concession 5, Oro Closed by R0659014; Being Part 2,3,4 & 5 Plan 51 R37085 Being all of PIN 74053 -0246 (LT) Roll # 4346 - 010- 009 -68960 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE July 14, 2010 By -Law No. 2010 -133 Page 320 of 345 15n) - A By -law to Authorize the Execution of a Site Plan Control A... THE TOWNSHIP OF ORO- MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co- operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless SCHEDULES Schedule "A' Legal Description of Lands Schedule "B" Site Plan Schedule "C" Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction 2 Page 321 of 345 15n) - A By -law to Authorize the Execution of a Site Plan Control A... SITE PLAN CONTROL AGREEMENT This Agreement made, in quadruplicate, this 10' day of July, 2010, in accordance with Section 41 of the Planning Act. BETWEEN: 1198677 Ontario Limited Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Hereinafter called the "Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro - Medonte to permit the construction of a single detached dwelling with covered porches on lands described in Schedule "A ", attached hereto; AND WHEREAS the Township has enacted a By -law to provide for the designation of the lands as a "Site Plan Control Area'; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B"; NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: Page 322 of 345 15n) - A By -law to Authorize the Execution of a Site Plan Control A... 1.. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $1,000. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule "C ", as well as certification from the Owner's solicitor that the Transfer /Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township /Ministry of the Environment. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By -law to permit the construction of a single detached dwelling with covered porches described in the Site Plan; Foundation, Main Floor, and Loft Floor Plans; Sections; and Front and Side Elevation drawings. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By -laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule 'B ", subject to the development restrictions contained herein. The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: Page 323 of 345 15n) - A By -law to Authorize the Execution of a Site Plan Control A... Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "B". b) Lighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and /or roadway, not to cause interference in any way. Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By -law No. 97 -95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simooe and Township of Oro - Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B ". e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & 1) and multi -unit locations (six (6) units and over) will not receive curb side waste collection services from the County of Simcoe. Each I. C. & I location and multi -unit residential location will be responsible for their own garbage and recycling disposal. g) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B ", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. Tree Preservation Maximum of 50% tree removal in established building envelope as shown on approved Site Plan Drawing prepared by MHBC Planning, dated June 17, 2010, unless dead or diseased. No trees shall be cut outside the immediate area surrounding the proposed dwelling, septic system, and driveway. Page 324 of 345 15n) - A By -law to Authorize the Execution of a Site Plan Control A... 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D° to this Agreement (the "said Work% the following securities: a) Cash in the amount of one hundred percent (100 %) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) An irrevocable Letter of Credit from a chartered bank, issued in accordance with the requirements of Schedule "E°, with an automatic renewal clause in the amount of one hundred percent (100 %) of the estimated costs of the said works, and as approved by the Township Engineer. The Letter of Credit shall be for a minimum guaranteed period of one (1) year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty (30) days prior to expiration. c) The Township reserves the right to accept or reject any of these altemative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. d) Any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty-one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 427 of the Municipal Act, 2001, S.O.2001, c. 25, as amended. Page 325 of 345 15n) - A By -law to Authorize the Execution of a Site Plan Control A... 7. CO- OPERATION The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABILITY OF CLAUSES Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. SAVE HARMLESS The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub - contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub - contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized In that behalf. SIGNED, SEALED AND DELIVERED ) ) 1198677 Ontario Limited )Owner } ) ) The Corporation of the ) Township of Oro- Medonte per: ) 1 H.S. Hughes, Mayor J. Douglas Irwin, Clerk Page 326 of 345 15n) - A By -law to Authorize the Execution of a Site Plan Control A... SCHEDULE "A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and 1198677 Ontario Limited LEGAL DESCRIPTION OF LANDS Part of PCL 1 -21 SEC 51 -011 Pt Lot 1 Concession 4 Oro, Part Lot 1, Concession 5, Oro; Part RDAL BTN Concession 4 and Concession 5, Oro Closed by RO659014; Being Part 2,3,4 & Plan 51 R37085 Being all of PIN 74053 -0246 (LT) Roll # 4346- 010 - 009 -68960 Page 327 of 345 15n) - A By -law to Authorize the Execution of a Site Plan Control A... SCHEDULE "B" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and 1198677 Ontario Limited SITE PLAN Site Plan Drawings: 51 R -37085 Part 5, Lot 1, Prepared by MHBC Planning dated June 17, 2010 51 R-37085 Part 4, Lot 2, Prepared by MHBC Planning dated June 17, 2010 51 R -37085 Part 3, Lot 3, Prepared by MHBC Planning dated June 17, 2010 51 R -37085 Part 2, Lot 4, Prepared by MHBC Planning dated June 17, 2010 All of the above noted Site Plan Drawings are available from the Township of Oro - Medonte. Page 328 of 345 15n) - A By -law to Authorize the Execution of a Site Plan Control A... SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and 1198677 Ontario Limited DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars 2.00 and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township. The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP WA Page 329 of 345 15n) - A By -law to Authorize the Execution of a Site Plan Control A... SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and 1198677 Ontario Limited ITEMIZED ESTIMATE OF COST OF CONSTRUCTION ITEMIZE CONSTRUCTION ESTIMATE AMOUNT N/A LETTERS OF CREDIT AMOUNT Letter of Credit to be provided by the Owner to ensure completion of all works required $1,000.00 /per lot under the terms of this Agreement, as noted in Section 5 herein. Page 330 of 345 15o) - A By -law to remove the Holding symbol applying to lands loca... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2010-0134 A By -law to remove the Holding symbol applying to lands located at Part of PCL 1 -21 SEC 51- ORO -4; Pt Lot 1 Concession 4 Oro, Part Lot 1, Concession 5, Oro; Part RDAL BTN Concession 4 and Concession 5, Oro Closed by R0659014; Being Part 2,3,4 & 5 Plan 51 R37085 Being all of PIN 74053 -0246 (LT) Roll # 4346 -010- 009 -68960 (1198677 Ontario Limited) WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered to pass By -laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to remove the Holding provision applying to the subject lands; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte enacts as follows: 1.Schedule `A15', to Zoning By -law No. 97 -95 as amended, is hereby further amended by removing the Holding provision applying to lands known as "Part of PCL 1 -21 SEC 51- ORO -4; Pt Lot 1 Concession 4 Oro, Part Lot 1, Concession 5, Oro; Part RDAL BTN Concession 4 and Concession 5, Oro Closed by R0659014; Being Part 2,3,4 & Plan 51 R37085 Being all of PIN 74053 -0246 (LT) Roll # 4346 - 010 - 009 -68960 (1198677 Ontario Limited)" as shown on Schedule 'A' attached hereto and forming part of this By -law. 2. This By -law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14TH DAY OF JULY, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 331 of 345 15o) - A By -law to remove the Holding symbol applying to lands loca... Page 332 of 345 15p) - A By -law to amend By -law 2009 -078 for the zoning provisions ... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY- LAW NO. 2010-135 A By -law to amend By -law 2009 -078 for the zoning provisions which apply to lands within Part of Lots 8 and 9, Concession 12 (Former Township of Oro), now in the Township of Oro - Medonte (Hillway Equipment Ltd. 2009- ZBA -02) WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered to pass By -laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13; AND WHEREAS Council deems it appropriate to amend an exception to the Zoning By- law to permit the development of mineral aggregate resources uses, in accordance with Section C12 of the Official Plan; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. Schedule 'A13' to Zoning By -law 97 -95, as amended, is hereby further amended by changing the required setbacks to pit excavation applying to the lands located in Part of Lots 8 and 9, Concession 12 in the former geographic Township of Oro, now in the Township of Oro - Medonte, contained in the Mineral Aggregate Resource One Exception 163 (MAR1 *163) Zone as shown on Schedule 'A' attached hereto and forming part of this By -law. 2. Section 7 — Exceptions of Zoning By -law 97 -95 as amended is hereby further amended by deleting subsection a) (i) and adding the following subsection a) (i): 7.163 *163 — Part of Lots 8 and 9, Concession 12 and Part of Lot 9, Concession 13 (Former Oro), now Township of Oro- Medonte. a) (1) Setbacks to pit excavation, adjacent to woodlots in Part of Lots 8 and 9, Concession 12 shall be a minimum of 25 metres in locations as identified on Schedule 'A' attached hereto. The minimum required setbacks to pit excavation adjacent to woodlots are further explained as follows: Along the westerly boundary of the pit located in Part of Lot 9, Concession 12 (Area B), the required setback is 25 metres. A 25 metre setback is required along the westerly property boundary of the pit in Part of Lot 8, Concession 12 (Area C)" This By -law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY -LAW READ A FIRST AND SECOND TIME THIS le DAY OF JULY, 2010. BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2010. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 333 of 345 15p) - A By -law to amend By -law 2009 -078 for the zoning provisions ... Schedule 'A' to By -law No. 2010 -135 This is Schedule 'X to By -Law 2010 -135 passed the day of July, 2010. Area C Area B w Z J OLD A IE w Z � PC SUBJECT LANDS. OF 25m Setback ❑ BY -LAW 2010 -135 25m Setack Mayor H.S. Hughes Clerk J. Douglas Irwin TOWNSHIP OF ORO- MEDONTE (FILE 2009- ZBA -02) Page 334 of 345 15q) - A By -law to allow a Temporary Use for a Garden Suite by Crai... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2010-136 A By -law to allow a Temporary Use for a Garden Suite by Craig and Andrea Watt on certain lands described as Part of the East Half of Lot 22, Concession 9, being Part 1, Plan 51 R -15471 ( Medonte), Township of Oro - Medonte, County of Simcoe, (Municipally known as 6294 Line 9 North) under Section 34 and 39 of the Planning Act, R.S.O. 1990, c.P.13, as amended Roll # 4346 - 020 - 005 -15601 WHEREAS an application has been submitted to the Township of Oro - Medonte to establish a temporary use; AND WHEREAS the Official Plan for the Township of Oro - Medonte contains certain policies which allow for the establishment of temporary uses; AND WHEREAS Section 39 of the Planning Act, R.S.O. 1990, c.P.13, as amended, in accordance with Section 34, provides the authority to establish temporary uses; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: Notwithstanding the permitted uses of By -law 97 -95, as amended, as they apply to lands described as Part of the East Half of Lot 22, Concession 9, being Part 1 on Plan 51 R -15471 ( Medonte), as shown of Schedule "A" attached hereto, these lands may be used for a "Garden Suite ". Schedule "A" attached hereto forms part of this By -law. This By -law is enacted by Council and in accordance with the Planning Act, R.S.O. 1990, c.P.13, will take effect from the date of passing of the By -law and is hereby repealed 10 years from the date of passing of this By -law. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14TH DAY OF JULY, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 335 of 345 15q) - A By -law to allow a Temporary Use for a Garden Suite by Crai... Schedule "A" to By -law No. 2010 -136 for The Corporation of the Township of Oro- Medonte VASEY ROAD N Subject Lands z w ui z J 0 75 150 3on Meters Page 336 of 345 15r) - A By -Law To Authorize The Execution Of A Temporary Use By -La... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2010 -137 A By -Law To Authorize The Execution Of A Temporary Use By -Law Agreement (Garden Suite) Between The Township Of Oro - Medonte and Craig David Watt and Andrea Michelle Watt, Described As Part of the East Half of Lot 22, Concession 9, being Part 1, Plan 51 R- 15471, Township Of Oro - Medonte (Formerly Township Of Medonte), County Of Simcoe WHEREAS Section 39(1.2) of The Planning Act, R.S.O 1990 c. P. 13, as amended provides for the entering into of an agreement under Section 207.2 of the Municipal Act, 1994, c.2, s.44 (1), and Council deems it necessary to enter into an agreement on the lands described herein; AND WHEREAS Council for the Corporation of the Township of Oro - Medonte established Temporary Use By -law policies in the Official Plan for the Township; NOW THEREFORE the Council for the Corporation of the Township of Oro - Medonte hereby enacts as follows: 1. THAT the Township enter into the Temporary Use By -law Agreement attached hereto, as Appendix "B ", on lands described on the attached Schedule "A "; 2. THAT the Mayor and Clerk are hereby authorized to execute the Temporary Use By -law Agreement on behalf of the Corporation of the Township of Oro - Medonte; 3. THAT the attached Schedule "A" and Appendix "B" form part of this By -law; 4. THAT this By -law shall come into force and take effect upon being enacted by Council. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14TH DAY OF JULY, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 337 of 345 15r) - A By -Law To Authorize The Execution Of A Temporary Use By -La... Schedule "A" to By -law No. 2010 -137 for The Corporation of the Township of Oro - Medonte VASEY ROAD Subject Lands z W z J 0 75 150 30n Meters Page 338 of 345 15s) - A By -law to Provide for the Giving of Names to Highways with... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2010 -138 A By -law to Provide for the Giving of Names to Highways within the Township of Oro - Medonte, County of Simcoe (Draft Plan of Subdivision 2006 - SUB -02 [Whispering Creek], West Part of Lot 11, Concession 5 (Oro)) WHEREAS the Municipal Act, S.O.2001, c.25, as amended, Section 11 (3) authorizes a municipality to pass by -laws with respect to highways. AND WHEREAS the Municipal Act, S.O. 2001, c.25, as amended, Section 61 (1) provides that the municipality may enter upon land lying along a highway to install and maintain a sign setting out the name of a highway. NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That the highway located within Draft Plan of Subdivision 2006 - SUB -02, West Part of Lot 11, Concession 5 (Oro), Township of Oro - Medonte, County of Simcoe, shall, on the day this by -law takes effect, be named as "Best Court ". 2. That the name for the public highway "Best Court" shall be affixed at every affected intersection thereof on public property. Where it is not practical to affix the name on public property, it shall be affixed on private property. 3. This by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14TH DAY OF JULY, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 339 of 345 15t) - A By -Law to Authorize the Issuance of the Certificate o... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2010 -139 Being a By -Law to Authorize the Issuance of the Certificate of Substantial Completion and Acceptance (Aboveground Services) for Heights of Moonstone —Stage 1 (Bachly Investments Inc.), Registered Plan 51 M -679 WHEREAS Section 51, Subsection (26) of the Planning Act, R.S.O. 1990, Chapter P. 13, as amended, provides that municipalities may enter into agreements imposed as a condition to the approval of a plan of subdivision and such agreements may be registered against the land to which the subdivision plan applies; AND WHEREAS Council for the Corporation of the Township of Oro - Medonte entered into a Subdivision Agreement with Heights of Moonstone (Bachly Investments Inc.) in June 2000 for fifty nine (59) residential lots on Bachly Avenue, Jennett Drive, Brechin Crescent, and Boyd Crescent. AND WHEREAS the requirements of this Subdivision Agreement with respect to the aboveground services have now been met; NOW THEREFORE the Corporation of the Township of Oro - Medonte hereby enacts as follows: That the Certificate of Substantial Completion and Acceptance (Aboveground Services) for Heights of Moonstone —Stage 1 (Bachly Investments Inc.), Registered Plan M -679 may now be issued by the Township Engineers (AECOM) in compliance with the Subdivision Agreement between the Corporation of the Township of Oro - Medonte and Bachly Investments Inc. 2. That the attached Schedule "A", Certificate of Substantial Completion and Acceptance (Aboveground Services) shall form part of this By -Law. 3. That this By -law shall come into force and take effect on the final date of passing thereof. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14TH DAY OF JULY, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 340 of 345 15t) - A By -Law to Authorize the Issuance of the Certificate o... SCHEDULE "A" ASCM AM- 9M. .CWtetla UNtVtl. INT81.OU w. TOWNSHIP ENOMMS CERTIFICATE OF SUSSTAhMAL COMPLETION AND ACCEPTANCE faam EOagutm.SERVIGESS.. MUNICiPAUrY: Towmsblp of Rto•MedoMe: PROJECT Wallis of Moonstone Sla" I Pirt"51 =srt DEVELOPER:. eac tyinvef¢ atainc.: FILE NO. 12-0986&S0fMMA 4"8828f Deactiotton of the Works: Roadways to the Hal9hts of Moonstone. Stage t Subdivision conslWN oft: idvAvenae frovrrLine T hk»9h to Boyd CTOSi a distance of 850 ntetres(2,132 feat};:. Jannett Drive from Bacitty Avenue westerly; a distance o(72 metras (236 feet 8iechin Crescant from Bachiy Avenue westerly, a durance of 128 mepms (420 test); eovcf CLastant Ban Bachly Avenue west to Bachly Avenue essic a distance of 838 manes (2,749:. frier), We, AECOM rodfy the Municipality that the above mentioned works were tnspested on June 17, 2010,: and to 1. past of our:. a and Judgment, are complete - 0t aecardan� whh the Subdivie»n Agreeme itsxcept for the defidericles .below::' . As pat the adarhr i Corra tuction Status Repondated June? , 2010, We hereby accept these woft for use and operatics by the Municipality subjed to *a rest Neatfoaof the above toted deft aw(rrs and to the rectification of any further deficiencies that may become apparent during the maintenance period and to the malmenanee that Is repulred by the Subdivision Apartment The date of Substantial Completion and Acceptan gruff Servk>@s? is established; by the Cartff=te as of una 117 201( torte: T^ Z' 1h Signature: - i N:mm.acx... Page 341 of 345 15t) - A By -Law to Authorize the Issuance of the Certificate o... Page 342 of 345 15t) - A By -Law to Authorize the Issuance of the Certificate o... 14.04 0MU"me+ � 2. Pwpei.Man.aor: Page 343 of 345 Contstnrct.Mrt Stetus:Re rk. 9ubdFvtabn: otMoom,wre• , E. f9okwnbvr,,bdt08830. 6, „. - --°--- E taw:. R BASSaastes ms 64,-0f)52- :coHreda,r. (etMe:l8una7 t0 ! klerea PLrcfi ...,.. � OFUNDERGROU WO S rn xb otm �+cmomdns t at : 4 -- brepnn aiolr:. ` d -. NfillSU -.... eu% fi AECOM _ kY+fatttrn. - c�Wtq wniNuAV fast mdA nusu,tMSi mM�mWf AEA i.0.G ✓'. ° ° "" "`v'. -MOM-11 yi.9.. d t am. t n " vlmka 9 nww7a .tom.. A e eaxamtuded�(erm®lan ' tbxatWfani , IbnwMfklebu�d — .._._. ._.- ...._...... .. , SudmRIBA aA Y.. Cnrdfka[a atS.RSA. and li,dta r Sa m...:,4.7993 ` GE CER16b: :UNb G Nb WORKJ ma: Dam 6rdmdCamnwnK 1 CY82oi4 baW m0 NiwY 9ui aE•SewOt wasvMn zattew abn ,rear: .� N1ao. on cubnnCed t`orievra`w`.�� —"- wMd WASCOM Ce,MdW.dP,A UMaym!mdhaual'. f.. Dutambar 7, 2D69 14.04 0MU"me+ � 2. Pwpei.Man.aor: Page 343 of 345 15t) - A By -Law to Authorize the Issuance of the Certificate o... Page 344 of 345 16a) - Being a By -Law to Confirm the Proceedings of the Council mee... THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2010 -117 BEING A BY -LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING HELD ON WEDNESDAY, JULY 14, 2010 THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held on Wednesday, July 14, 2010, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14TH DAY OF JULY, 2010. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Page 345 of 345