11 14 2001 COW Minutes
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TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, November 14, 2001 @. 9:05 a.m.
Robinson Room
Present:
Mayor Ian Beard
Deputy Mayor Neil Craig
Councillor Walter Dickie (arrived at 11 :30 am - Council business)
Councillor Ralph Hough
Councillor Paul Marshall
Councillor Harry Hughes
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn pennycook, Clerk; Paul
Gravelle, Treasurer; Keith Mathieson, Director of
Engineering and Environmental Services; Andria Leigh,
Township Planner; Jerry Ball, Public Works Superintendent;
Paul Eenhoorn, Fire Chief; Chris Carter, Recreation Co-
Ordinator; Ron Kolbe, Director of Building/Planning
Also Present:
Mike Tenszen (Packet and Times), Walter Connell (EZ
Rock), Nick McDonald (Meridian Planning Consultants),
Colin (Cal) Tanner, Kathy and Jim Bell, Ms. Thompson, Tim
Crawford (Chairperson, Oro-Medonte History Committee)
1. ADOPTION OF nil': AGENDA
Motion No. CW-1
Moved by Craig, Seconded by Hough
It is recommended that the agenda for the Committee of the Whole meeting,
Wednesday, November 14, 2001 be adopted with the addition of the
following:
6. FINANCE, ADMINISTRATION AND FIRE:
k) Report No. PR2001-29, Chris Carter, Recreation Co-ordinator, rei waiving of
ice rental fees for Shanty Bay Public School and surrounding public schools.
I) Report No. BD2001-20, Ron Kolbe, Director of Building/Planning, rei OPP
station.
m) Tim Crawford, Chairperson, Oro-Medonte History Committee, rei reprinting
book "Kith 'N Kin".
n) Councillor Hughes, discussion re: Remembrance Day.
0) Councillor Hughes, discussion rei Chamber of Commerce meeting update.
7. PUBLIC WORKS:
a) Report No. PWS2001-22, Jerry Ball, Public Works Superintendent, rei
residents' concerns - Lakeshore Road between 7th and 5th Lines.
b) Report No. PWS2001-21 , Jerry Ball, Public Works Superintendent, rei
residents' road safety concerns - Horseshoe Valley.
8. PLANNING AND DEVELOPMENT:
d) Andria Leigh, Township Planner, verbal discussion rei proposal for haul route
assessment.
12.IN-CAMERA:
a) Jennifer Zieleniewski, CAO, rei personnel matter.
Carried.
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2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
Deputy Mayor Craig declared a pecuniary interest with respect to items 6(e)-
OMERS buy-back as it affects him personally, and 8(c) - report by Nick
McDonald rei Craighurst as his family owns property in the subject lands.
Deputy Mayor Craig left the room and did not participate in any discussion
regarding these items, nor did he vote on any motion in this regard.
3. RECEIPT OF ACCOUNTS:
a) Statement of Accounts for the month of October, 2001.
Motion No. CW-2
Moved by Hough, Seconded by Craig
It is recommended that the Statement of Accounts for the month of October,
2001 totaling $1,559,447.50 be received.
Carried.
4. DEPUTATIONS:
a) 9:00 a.m.
Jim and Kathy Bell, R. R. # 2, Shanty Bay, rei Besse
Subdivision, Part Lot 15, Conc. 2 (Oro).
Mr. Bell was accompanied by Mr. C. Tanner and Ms. Thompson, adjacent
landowners.
Motion No. CW-3
Moved by Hough, Seconded by Craig
It is recommended that the information presented by Jim and Kathy Bell and
the correspondence dated November 13,2001 from Mr. C. Tanner rei Besse
Subdivision, Part Lot 15, Conc. 2 (Oro) be received.
Carried.
Motion No. CW-4
Moved by Marshall, Seconded by Hughes
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It is recommended that Resolution No. 14 of Council meeting of November 7,
2001 which reads: "Be it resolved that Report No. ES2001-55 by Keith
Mathieson, Director of Engineering and Environmental Services, rei concerns
by Jim and Kathy Bell, Besse Subdivision, 43T-91045, Part Lot 15,
Concession 2 (former Township of Oro) be received and adopted and that the
Township of Oro-Medonte does not enter into a Subdivision Agreement with
1391191 Ontario Ltd. until all draft plan conditions (43T-91045) have been
met, and that the developer be required to construct a post and nine (9)
strand wire fence around the southeast portion of the subdivision as shown
on Drawing No. G-00034GEN prepared by R. J. Burnside and Associates
Ltd. dated November 15, 2000, and further that a condition be added to
Section 8.2 of the Subdivision Agreement requiring the construction of the
post and nine (9) strand wire fence as shown on Drawing No. G-00034GEN
prepared by R. J. Burnside and Associates dated November 15, 2000 prior to
issuance of building permits, and further that Mr. and Mrs. Bell and Mr.
Veenstra be notified of Council's decision" be rescinded.
Carried.
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II .
Motion No. CW-5
Moved by Marshall, Seconded by Hughes
It is recommended that the issues raised by Mr. Bell and Mr. Tanner at the
Committee of the Whole meeting be referred to staff for a further report.
Carried.
5. CORRESPONDENCE:
a) Nottawasaga Valley Conservation Authority, Press Release re:
Congratulations to Province on outstanding moraine protection plan.
Motion No. CW-6
Moved by Craig, Seconded by Hough
It is recommended that the press release from the Nottawasaga Valley
Conservation Authority, rei Congratulations to Province on outstanding
moraine protection plan be received.
Carried.
b) Nottawasaga Valley Conservation Authority, correspondence rei
Conservation Development Charge (CDC). New 2002 Planning and
Development Fee Schedule.
Motion No. CW-7
Moved by Hough, Seconded by Craig
It is recommended that the correspondence from the Nottawasaga Valley
Conservation Authority rei Conservation Development Charge (CDC), New
2002 Planning and Development Fee Schedule be received.
Carried.
c) Ministry of Citizenship, New Release rei Ontario tables Canada's broadest
disabilities legislation (full package available in Clerk's office).
Motion No. CW-8
Moved by Hough, Seconded by Craig
It is recommended that the news release from the Ministry of Citizenship rei
Ontario tables Canada's broadest disabilities legislation be received.
Carried.
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e) Report No. ADM2001-19, Paul Gravelle, Treasurer, rei OMERS Buyback.
Motion No. CW-13
Moved by Hough, Seconded by Marshall
Deputy Mayor Craig declared a pecuniary interest on this item and did not
participate in any discussion nor did he vote on any motions with respect to
this matter.
It is recommended that Report No. ADM2001-19 by Paul Gravelle, Treasurer,
rei OMERS buy-back be received and adopted, and that the Township of
Oro-Medonte adopt a policy of absorbing 50% of the cost of a buy-back for
past service to the municipality occurring subsequent of January 1, 1994 with
the decision to purchase past service being made by the employee by
December 31,2001 or one year from the date of enrollment into OMERS,
whichever is later.
Carried.
f) Report No. BD2001-17, Ron Kolbe, Director of Building/Planning, re: SPCA
Contract.
Motion No. CW-14
Moved by Craig, Seconded by Hough
It is recommended that Report No. BD2001-17 by Ron Kolbe, Director of
Building/Planning, re: SPCA contract be received and adopted and that the
SPCA be granted a two year extension to the Animal Control Contract
currently in effect.
Carried.
g) Report No. ADM2001-61, Paul Gravelle, Treasurer, rei Draft Purchasing and
Tendering Procedures By-law.
Motion No. CW-15
Moved by Craig, Seconded by Hough
It is recommended that Report No. ADM2001-61 by Paul Gravelle, Treasurer,
rei draft purchasing and tendering procedures by-law be received and
adopted and that the appropriate by-law be brought forward for Council
approval.
Carried.
Council recessed for lunch at 12:20 p.m. and reconvened at 1 :25 p.m.
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h) Report No, 802001-18, Ron Kolbe, Director of Building/Planning, re:
Township of Oro-Medonte Building By-law.
Motion No. CW-16
Moved by Hough Seconded by Dickie
It is recommended that Report No. BD2001-18 by Ron Kolbe, Director of
Building/Planning, rei Township of Oro-Medonte building by-law be received
and adopted, and that the appropriate by-law be brought forward for Council
consideration.
Carried.
i) Deputy Mayor Craig, verbal report rei executive summary of Simcoe York
District Health Council on the need for a regional cancer care center (for
information only).
Motion No. CW-17
Moved by Hough, Seconded by Hughes
It is recommended that the information presented by Deputy Mayor Craig rei
Simcoe York District Health Council on determining the need for a regional
cancer center in York, Simcoe and Muskoka be received for information.
Carried.
j) Deputy Mayor Craig, verbal report re: hospital funding policy adopted by
County Council (for information only).
Motion No. CW-18
Moved by Hough, Seconded by Fountain
It is recommended that the information presented by Deputy Mayor Craig rei
County of Simcoe General Services Committee Report No. 01-052, rei Orillia
Soldiers' Memorial Hospital redevelopment project and County hospital
funding be received for information.
Carried.
k) Report No. PR2001-29, Chris Carter, Recreation Co-ordinator, rei waiving of
ice rental fees for Shanty Bay Public School and surrounding public schools.
Motion No. CW-19
Moved by Craig, Seconded by Hough
It is recommended that Report No. PR2001-29 by Chris Carter, Recreation
Co-Ordinator, rei waiving of ice rental fees for Shanty Bay Public School and
surrounding public schools be received and adopted, and that Council waive
the ice rental fees for Shanty Bay Public School and the surrounding Oro-
Medonte public schools when ice time requested (upon availability).
Carried.
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I) Report No. BD2001-20, Ron Kolbe, Director of Building/Planning, rei OPP
station.
Motion No. CW-20
Moved by Marshall, Seconded by Hughes
It is recommended that the correspondence to Mayor and Members of
Council dated November 13, 2001 rei proposed OPP substation from Val
Bloom, Sales Representative, Royal LePage, be received.
Carried.
Motion No. CW-21
Moved by Craig, Seconded by Fountain
It is recommended that the motion rei Report No. BD2001-20 by Ron Kolbe,
Director of Building/Planning rei OPP station, be deferred to the Council
meeting of November 21,2001.
Carried.
Motion No. CW-22
Moved by Craig, Seconded by Hough
It is recommended that Report No. BD2001-20 by Ron Kolbe, Director of
Building/Planning, rei OPP station be received and adopted, and that
Cowden Woods be awarded the OPP station tender at a cost of $548,241.00
(GST included) on the basis of all tender instruction followed and acceptable
construction time frame with the substantial completion date as proposed,
and that the funding for this project be allocated as follows: Development
Charges Account - $80,000, Policing Reserve Account - $150,000, Working
Fund Account - $318,241.00, and further that the Director of
Building/Planning be appointed the project contact and the Fire Chief as the
alternate.
Deferred.
m) Tim Crawford, Chairperson, Oro-Medonte History Committee, rei reprinting
book "Kith 'N Kin".
Motion No. CW-23
Moved by Craig, Seconded by Hough
It is recommended that the information provided by Tim Crawford,
Chairperson, Oro-Medonte History Committee, re: reprinting book "Kith 'N
Kin" be received and that the request to reprint 200 books at a cost of
$15,175.38 be approved and that the cost of $15,175.38 be set up as a
receivable from the History Committee.
Withdrawn.
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Motion No. CW-24
Moved by Craig, Seconded by Hough
It is recommended that the Kith 'N Kin reprint be deferred to a future date and
any corrections to be made be referred to the History Committee for a
recommendation rei incorporation of the changes in the book.
Carried.
n) Councillor Hughes, discussion rei Remembrance Day.
Motion No. CW-25
Moved by Hughes, Seconded by Marshall
It is recommended that the Oro-Medonte Council pay tribute to volunteers by
endorsing and officially recording the following:
The International Year of the Volunteer took on a special meaning when the
volunteers rose to the occasion to organize outstanding Remembrance Day
ceremonies in schools, places of worship and at local community sites
throughout Oro-Medonte. Their efforts enabled us, at a time when many feel
our way of life and freedoms are being threatened, to better understand and
to better appreciate the individual and collective contributions of generations
of volunteers to the quality of life in Oro-Medonte.
Carried.
0) Councillor Hughes, discussion rei Chamber of Commerce meeting update.
Motion No. CW-26
Moved by Marshall, Seconded by Dickie
It is recommended that the verbal report by Councillor H. Hughes rei the
Chamber of Commerce Special meeting held on November 13, 2001 be
received for information.
Carried.
7. PUBLIC WORKS:
a) Report No. PWS2001-22, Jerry Ball, Public Works Superintendent, rei
residents' concerns - Lakeshore Road between 7th and 5th Lines.
Motion No. CW-27
Moved by Hough, Seconded by Craig
It is recommended that the correspondence from Mr. and Mrs. P. Franchetto
dated November 9, 2001 rei pedestrian/vehicle safety issues on Lakeshore
Road West between 5th and 7th Lines be received.
Carried.
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Motion No. CW-28
Moved by Craig, Seconded by Hough
It is recommended that Report No. PWS2001-22 by Jerry Ball, Public Works
Superintendent, rei residents' concerns - Lakeshore Road between 7th and
5th Lines be received and adopted, and that the Public Works Department
paint a center line on the entire Lakeshore road as part of the 2002
Maintenance Program, and that the Public Works Department appropriately
place "Pedestrian Warning" signs along the Lakeshore from the 5th to the 7th
Lines in the spring of 2002, and further that the Public Works Department
place one "Hidden Driveway" sign on the curve prior to Lot #247 before the
winter season (2001), and that the existing speed limit of 50 km/h remain on
Lakeshore Road from the 5th to the 7th Lines, and further that the OPP be
requested to increase radar patrol enforcement on Lakeshore Road from the
5th to the 7th Lines, and that the Director of Environmental Services
correspond directly with Ms. Franchetto with regard to the street lighting
request.
Carried.
b) Report No. PWS2001-21 , Jerry Ball, Public Works Superintendent, rei
residents' road safety concerns - Horseshoe Valley.
Motion No. CW-29
Moved by Hughes, Seconded by Marshall
It is recommended that Report No. PWS2001-21 by Jerry Ball, Public Works
Superintendent rei residents' road safety concerns, Horseshoe Valley, be
deferred to the next Committee of the Whole.
Carried.
Motion No. CW-30
Moved by Hough, Seconded by Craig
It is recommended that Report No. PWS2001-21 by Jerry Ball, Public Works
Superintendent, rei residents' road safety concerns - Horseshoe Valley be
received and adopted and that the existing speed limit of 50 km/h remain for
Cathedral Pines, and that the speed limit for Pine Ridge Trail be reviewed in
the ski season to consider the winter traffic count and a report forwarded to
Council at that time, and that the Public Works Department place the required
"Pedestrian Advance" signs within the entrances to all phases of subdivisions
within the Horseshoe Valley community, and further that the Public Works
Superintendent advise the Horseshoe Valley Property Owners' Association
accordingly.
Deferred.
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8. PLANNING AND DEVELOPMENT:
a) Plan of Subdivision, Concession 5, Part of Lot 10 (Oro), OM T-93016, Roll #
010-002-28500.
Motion No. CW-31
Moved by Craig, Seconded by Fountain
It is recommended that Report No. PD2001-42 by Andria Leigh, Township
Planner, re: Edgar Estates draft Plan of Subdivision, Concession 5, Part of
Lot 10 (Oro), OM T-93016, Roll # 010-002-28500 be received and adopted,
and that Council support the extension of the draft plan approval for OM T-
93016 for an additional period of six months from February 5,2002 to August
5, 2002, and further that the County of Simcoe, as the approval authority, be
advised of Council's support of the extension of the draft plan approval for
OM T-93016.
Carried.
b) Report No. PD2001-43, Andria Leigh, Township Planner, re: Proposed
Zoning By-law Amendment, Concession 6, Part of Lot 26 (Oro), Roll # 010-
008-30300.
Motion No. CW-32
Moved by Hough, Seconded by Craig
It is recommended that Report No. PD2001-43 by Andria Leigh, Township
Planner, rei proposed Zoning By-law Amendment, Concession 6, Part of Lot
26 (Oro), Roll # 010-008-30300 be received and adopted, and that the
appropriate by-law be brought forward for Council consideration, and further
that Council give favourable consideration to the zoning by-law amendment
for a site specific agricultural/rural zone to permit the motor vehicle repair
garage.
Carried.
c) Nick McDonald, RPP, Meridian Planning Consultants Inc., report rei
Craighurst.
Motion No. CW-33
Moved by Fountain, Seconded by Hughes
Deputy Mayor Craig declared a pecuniary interest with respect to this matter
(land is adjacent to his property), and he did not participate in any discussion
regarding this matter nor did he vote on any motions in this regard.
It is recommended that the report by Nick McDonald, RPP, Meridian Planning
Consultants Inc rei Craighurst be received and that the decision on
Craighurst be deferred until the OPA implementing the Land Use Strategy is
adopted by Council and that a formal public meeting be scheduled to discuss
the Secondary Plan OPA and the Land Use Strategy OPA simultaneously.
Carried.
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d) Andria Leigh, Township Planner, verbal discussion rei proposal for haul route
assessment.
Motion No. CW-34
Moved by Craig, Seconded by Hough
It is recommended that the verbal information provided by Andria Leigh,
Township Planner re: proposal for haul route assessment be received and
that Cansult Tatham be authorized to proceed with the assessment of the
haul routes in accordance with their proposal dated October, 2001 at a cost
of $13,450, and further that the Township correspond with the County of
Simcoe to request that the County of Simcoe provide the funding for the
assessment of the County Roads at a cost of $3,150.
Carried.
9. COMMUNITY SERVICE:
Nil.
10. ENVIRONMENTAL TASK FORCE:
Nil.
11. ADDENDUM:
Items have been incorporated in the minutes.
12. IN-CAMERA:
Motion No. CW-35
Moved by Craig, Seconded by Hough
It is recommended that we do now go In-Camera at 2:52 p.m. to discuss a
personnel matter.
Carried.
Motion No. CW-36
Moved by Marshall, Seconded by Hughes
It is recommended that we do now Rise and Report from In-Camera at 2:55
p.m.
Carried.
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a) Confidential Report No. ADM2001-55, Jennifer Zieleniewski, CAO, rei
Personnel Matter - Operator.
Motion No. CW-37
Moved by Hughes, Seconded by Marshall
It is recommended that Confidential Report No. ADM2001-55, Jennifer
Zieleniewski, CAO, rei Personnel Matter - Operator be received and
adopted.
Carried.
Motion No. CW-38
Moved by Fountain, Seconded by Hughes
It is recommended that we do now adjourn at 3:00 p.m.
Carried.
(:/ - )¡'J'~
Mayor, Ian Beard
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