2010-121 Adopt an Emergency PlanTHE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2010 -121
A By -law to Adopt an Emergency Plan
And to Repeal By -law No. 2007 -138
WHEREAS Section 2.1(1) of the Emergency Management and Civil Protection Act,
R.S.O. 1990, c. E.9, as amended, states that every municipality shall develop and
implement an emergency management program and the council of the municipality shall
by by -law adopt the emergency management program;
AND WHEREAS Section 3(1) of the Emergency Management and Civil Protection Act,
R.S.O. 1990, c. E.9, as amended, states that every municipality shall formulate an
emergency plan governing the provisions of necessary services during an emergency
and the procedures under and the manner in which employees of the municipality and
other persons will respond to the emergency and the council of the municipality shall by
by -law adopt the emergency plan;
AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte
deems it expedient to adopt an Emergency Plan;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
That Schedule "A ", entitled "The Township of Oro- Medonte Emergency Plan"
attached hereto and forming part of this by -law is hereby adopted as the
emergency plan for the Township of Oro - Medonte.
2. That The Township of Oro - Medonte shall review and, if necessary, revise its
emergency plan every year, in accordance with Section 3(6) of the Emergency
Management and Civil Protection Act, R.S.O. 1990, c. E.9, as amended.
3. That in the event of any conflict between the Township of Oro - Medonte
Emergency Plan and the provisions of any statute, regulation or other law, the
provisions of such statute, regulation, or other law shall govern.
4. That By -law No. 2007 -138 is hereby repealed in its entirety.
5. This by -law shall take effect on the final passing thereof.
BY -LAW READ A FIRST, SECOND AND THIRD TIME, AND PASSED THIS 14TH DAY
OF JULY, 2010
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S.
X [ IasTwin
Schedule "A" to By-law No. 2010-121
EMERGENCY
MANAGEMENT
PLAN
Proud Herit(~
qe, Exciting Future
JUNE 2010
The Township of Oro-Medonte Emergency Management Plan 2010
Table of Contents
SECTION
DESCRIPTION
PAGE
0.0
Table of Contents
2-3
1.0
Preamble
4
1.1
Introduction
4-5
2.0
Aim
6
2.1
Key Terms Used in the Emergency Management Plan.........
6-8
3.0
Authority
9
3.1
Declaration of an Emergency
9
3.2
Emergency Management Program Committee
10
3.3
Definition of an Emergency
10
3.4
Action Prior to Declaration
10
4.0
Emergency Notification Procedures
11
4.1
Requests for Assistance
11
4.2
A Declared Community Emergency
11-12
5.0
Municipal Emergency Control Group
13
5.1
Emergency Operations Centre (EOC) and Alternate Centre
13
5.2
Municipal Emergency Control Group (MECG)
13
5.3
Operating Cycle
14
5.4
Municipal Emergency Control Group Responsibilities
14-15
6.0
Emergency Response System
16
6.1
Mayor or Designate
16
6.2
Community Emergency Management Coordinator (CEMC)
16
6.3
Chief Administrative Office (CAO)
17
6.4
Ontario Provincial Police Detachment Commander
17-18
6.5
Director of Fire & Emergency
18
6.6
Director of Transportation and Environmental Services...........
19
7.0
Support and Advisory Staff
20
7.1
CAO's Administrative Assistant
20
7.2
Legal Services Representative
20
7.3
Director of Finance
21
7.4
Purchasing Agent
21
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010
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The Township of Oro-Medonte Emergency Management Plan 2010
SECTION
DESCRIPTION
PAGE
7.5
Manager, Health and Safety and Employee Relations
21
7.6
Director of Recreation and Community Services
22
7.7
Emergency Information Officer (EIO)
22
8.0
Township of Oro-Medonte Emergency Support Group
23
8.1
SMDHU Medical Officer of Health
23-24
8.2
County of Simcoe Social Services Representative
24
8.3
County of Simcoe Paramedic Service Representative
25
8.4
Utilities: Hydro One, Bell Canada, Enbridge Gas, Union Gas
25
Hospitals (Royal Victoria; Orillia Soldier's Memorial; Georgian Bay
8.5
General (Midland); Georgian Bay General (Penetanguishene); South
Muskoka Memorial; Huntsville District
26
8
6
Simcoe County
Board of Education and Simcoe
.
M
uskoka Catholic School Board
26
9.0
Emergency Site Management
27
9.1
Relationship between MECG and Emergency Site Manager
27
(ESM)
Relationship between Emergency Site Manager (ESM) and
9.2
Responding Incident Commanders and control structures of
27
emergency responders
10.0
Emergency Telecommunications Plan
28
11.0
Emergency Information Plan
29
11.1
Emergency Information Officer (EIO)
29-30
11.2
Community Spokesperson
30
11.3
Citizen Inquiry Supervisor
31
12.0
Distribution List
32
13.0
Updates and Amendments
33
14.0
Appendix `A'-Legal Documents
34
15.0
Appendix `B'---Contact Information
35
16.0
Appendix `C'---Maps of Area and Adjacent
36
17.0
Appendix 'D'---Forms and Checklists
37
18.0
Appendix `E'---Resource-Emergency Plans for County of
Simcoe and Province of Ontario
38
19.0
Appendix `F'---Hazard Identification and Risk Assessment......
39
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The Township of Oro-Medonte Emergency Management Plan 2010
TOWNSHIP OF ORO-MEDONTE EMERGENCY MANAGEMENT PLAN
1.0 PREAMBLE
The Township of Oro-Medonte routinely attends to emergencies that require fire
fighting, policing, ambulance and transportation and environmental services
related response through our own resources or those provided by other levels of
government. Large scale emergencies (such as chemical spills, plane crashes
and natural emergencies - tornadoes, floods, etc.) can severely deplete available
resources, requiring additional personnel, equipment and expertise. In cases
such as these, this Emergency Management Plan may be implemented.
Response to a major emergency requires an assessment of the incident,
effective determination of resources and efficient deployment of those resources.
The primary role of government in an emergency is to provide the organizational
framework within which the coordinated response will take place, thereby
reducing the impact of the incident on the citizens of the municipality, and
returning to a state of normalcy as soon as possible.
This Plan outlines the roles and responsibilities of the Township of Oro-Medonte,
as well as other response agencies at the County, Provincial and Private Sector
levels.
1.1 INTRODUCTION
Emergencies are defined as situations or impending situations caused by forces
of nature, accident or an intentional act that constitutes a danger of major
proportions to life and property. They affect public safety, meaning the health,
welfare and property, as well as the environment and economic health of The
Township of Oro-Medonte.
The Township of Oro-Medonte, situated in southern Ontario to the southeast of
Georgian Bay and bordering Lake Simcoe, has a population of 21,000. The
municipality is located on major road and rail corridors and is home to a
developing regional airport.
Due to the proximity to dangerous goods transport routes and geographic
location, the municipality has the potential for a great diversity of major
emergencies.
The municipality has established a committee for emergency planning and
response. The committee comprises senior officials, department heads and
representatives of selected agencies from throughout The Township of Oro-
Medonte, Simcoe County and the Province of Ontario.
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The Township of Oro-Medonte Emergency Management Plan 2010
1.1 INTRODUCTION (Continued)
This Committee - "THE TOWNSHIP OF ORO-MEDONTE EMERGENCY
PLANNING PROGRAM COMMITTEE" - is responsible for contingency planning,
memorandums of understanding, mutual aid agreements and the implementation
of the Township of Oro-Medonte Emergency Management Plan, when required.
The Plan makes provisions to provide a response to an emergency, the co-
ordination of the actions of agencies involved in the emergency to ensure an
efficient response, the staffing and resource capabilities and limitations of the
Township are understood and that additional expertise and resources can be
called upon if required.
An emergency plan in itself does not guarantee the efficient, effective response
to an emergency. It is a tool that assists the community's response to an
emergency. The Plan must be flexible enough to adapt to abnormal emergencies
and must be supported with:
1. Adequate human resources, equipment and expertise from the response
agencies (it may be necessary to acquire specialty equipment and assign
and train the necessary response personnel to adequately meet the
required response capability);
2. Testing of the Plan on a regular basis;
3. Review of the Plan following any incidents where it is implemented;
4. Familiarity of the contents with Plan by potential users;
5. Awareness of resources available from neighbouring municipalities, other
levels of government and the private sector, and for identifiable risks,
development of the appropriate agreements for access to them.
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The Township of Oro-Medonte Emergency Management Plan 2010
2.0 AIM
The Aim of the Oro-Medonte Township Emergency Plan is to provide for the
extraordinary arrangements and measures that may have to be taken to protect
the health, safety and welfare of the inhabitants of the Township of Oro-Medonte
when faced with an emergency.
The Plan is also intended to increase the emergency response capability of the
Township of Oro-Medonte by establishing a plan of action to efficiently deploy
available emergency services.
2.1 Key Terms Used in the Emergency Management Plan (Alphabetic Order)
Agency On-Scene Commander (OSC)
The person designated by each responding agency responding to the
emergency responsible for managing the agency's on-scene response
operations in consultation and coordination with the Emergency Site
Manager and the Municipal Control Group.
Chief Operations Officer (COO)
The Head of Council is the Chief Operations Officer of the Municipal Control
Group and as such will act as the coordinator of all Emergency Response
activities from the Emergency Operations Centre. In the Township of Oro-
Medonte Emergency Plan, this responsibility may be delegated to the Fire
Chief or other member of the Municipal Control Group.
Command Post (CP)
A mobile communications/central control centre, from which the Emergency
Site Manager and Agency on-scene Commanders will manage on-site
activities and communicate with the Emergency Operations Centre and
other operational communications centers.
Emergency
An emergency is currently defined in the Emergency Management Act
(under Definitions 1.) as a situation or an impending situation caused by the
forces of nature, an accident, an intentional act or otherwise that constitutes
a danger of major proportions to life or property;
Note: On a day to be named by proclamation of the Lieutenant Governor, the definition of
"emergency" is repealed by the Statutes of Ontario, 2006, chapter 13, subsection 1 (2) and
the following substituted.
"emergency" means a situation or an impending situation that constitutes a danger
of major proportions that could result in serious harm to persons or substantial
damage to property and that is caused by the forces of nature, a disease or other
health risk, an accident or an act whether intentional or otherwise;
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The Township of Oro-Medonte Emergency Management Plan 2010
2.1 Key Terms Used in the Emergency Management Plan (Continued)
Emergency Notification System
A telephone fan-out system initiated by the Township of Oro-Medonte Fire
Department (through the Orillia City Base Dispatch) and/or the
Communications Branch of the Ontario Provincial Police, Barrie District
Headquarters, whereby, on implementation of the Emergency Plan, first
responders and the Municipal Control and Support Group are notified
immediately.
Emergency Operations Centre (EOC)
Is a location having adequate space and proper communications for the
purpose of controlling emergency operations? The Municipal Control Group
will meet at the Primary Emergency Operations Centre which is located at
the Township of Oro-Medonte Administration Offices located at 148 Line 7
South. In the event that the Primary location is unavailable, the Emergency
Operations Centre would be located at the Township of Oro-Medonte Fire
Department Headquarters, MAS #3275 Line 4 North & Horseshoe Valley
Road.
Emergency Site Manager (ESM)
Member of the Ontario Provincial Police or other agency as determined and
designated by MECG, responsible for organizing the emergency scene and
coordinating the activities and resources of all agencies responding to the
emergency site. The Emergency Site Manager draws upon the equipment
and personnel resources of all emergency response agencies and if
necessary, assistance from outside these agencies. Emergency Site
Manager will continually liaise with Agency On-scene Commander and
communicate decisions to the MECG.
Municipal Emergency Control Group (MECG)
Key department heads and officials at Township, County and Provincial
levels who are responsible for coordinating all emergency operations
required to minimize the effects of an emergency on the Township. The
Group has the authority to make decisions and implement actions on behalf
of the Township and their respective agencies through the coordination of
expertise, manpower, equipment and supplies.
Municipal Support Group (MSG)
Key department heads and officials at Township, County and Provincial
levels who may be called to assist in emergency response operations
required to minimize the effects of an emergency on the Township. The
Group individually or collectively may be requested to attend the Emergency
Operations Centre and become a member of the MECG depending on the
nature of the disaster.
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The Township of Oro-Medonte EmergencV Management Plan 2010
2.1 Key Terms Used in the Emergency Management Plan (Continued)
Public Information Officer (PIO) / Emergency Information Officer (EIO)
Person appointed will perform the dual role of Public Information Office and
Emergency Information Officer. This person will be solely responsible for all
media releases and public announcements. PIO/EIO will be responsible for
visiting the emergency site and/or receiving confirmed information from the
emergency site through trusted sources and being present at the
Emergency Operations Centre. The PIO/EIO will coordinate with the
Emergency Site Manager and the Municipal Control Group to ensure that
accurate and timely information is released to the public through the media.
Emergency Telecommunications Coordinator (ETC)
Person will establish and maintain telecommunication facilities at the
Emergency Operations Centre (including telephone, internet and pager
systems.) and also establish and maintain lines of communication
between the EOC, the Emergency Site and all of the Municipal
Emergency Control Group (MECG) throughout the time of the emergency.
Citizen Inquiry Supervisor (CIS)
Person will establish a Citizen Inquiry Service including designating
specific telephone lines to receive Citizen Inquiries regarding current or
pending school closures, currently available access routes or the location
of the nearest Evacuation Centre or temporary shelter. They may also
receive inquiries as to the location of persons who may be deceased or
registered at established Evacuation Centres.
Chief Administrative Officer's Assistant
Person will assist the CAO as required, confirming that the MECG are
registered as present at the EOC and that their actions are recorded. The
CAOA will also ensure that the switchboard at the EOC is opened and that
sufficient support staff to answer incoming calls are assembled at the
EOC. The CAOA will also assume the responsibilities of Citizen Inquiry
Supervisor and Community Spokesperson.
Chief Administrative Officer's Scribe
Person will be in the Emergency Operations Centre throughtout the
declared emergency. The CAD's Scribe will document all incoming
information and actions taken by the MECG on computer and on a flip
chart so that the current state of the emergency is immediately visible to
all in the EOC.
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The Township of Oro-Medonte Emerpency Management Plan 2010
3.2 Township of Oro-Medonte Emergency Management Program Committee
This Committee will oversea the ongoing maintenance of the Emergency
Program and will meet on a semi-annual basis to review necessary updates to
the plan, organize required statutory work and coordinate training.
The Program Committee will consist of:
• Mayor
• Chief Administrative Officer (CAO)
• Director, Corporate Services
• Director, Development Services
• Director, Finance
• Director, Fire and Emergency Services
• Deputy Fire Chief
• Director, Recreation and Community Services
• Director, Transportation and Environmental Services
• Ontario Provincial Police (OPP) Detachment Commander
3.3 Definition of an Emergency
The Emergency Management and Civil Protection Act define an emergency as:
`a situation or an impending situation that constitutes a danger of major
proportions that could result in serious harm to persons or substantial damage to
property and that is caused by the forces of nature, a disease or other health risk,
an accident or an act whether intentional or otherwise
The Emergency Operations Centre (hereinafter known as the EOC) can be
activated for any emergency for the purposes of managing an emergency, by
maintaining services to the community and supporting the emergency site.
3.4 Action Prior to Declaration
From `The Act':
`An emergency plan' formulated under section 3, 6 or 8 of the Emergency
Management Act shall:
(a) In the case of a municipality, authorize employees of the municipality or,
(b) In the case of a plan formulated under section 6 or 8, shall authorize Crown
employees to take action under the Emergency Plan where an emergency
exists, but has not yet been declared to exist.
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The Township of Oro-Medonte EmergencV Management Plan 2010
4.0 EMERGENCY NOTIFICATION PROCEDURES
Upon receipt of a warning of a real or potential emergency, the responding
department will immediately contact Orillia Fire Control (dispatch), to request that
the emergency notification system be activated.
Upon receipt of the warning, Orillia Fire Control (dispatch) will notify all members
of the Municipal Emergency Control Group (MECG).
Upon being notified, it is the responsibility of all MECG officials to notify their staff
and volunteer organizations.
Where a threat of an impending emergency exists, the MECG will be notified and
placed on standby.
4.1 Requests for Assistance
Assistance may be requested from the County at any time by contacting the
Community Emergency Management Coordinator for the County of Simcoe. The
request shall not be deemed to be a request that the county assume authority
and control over the emergency situation.
4.2 A Declared Community Emergency
The Mayor or designate of the Township of Oro-Medonte, as the Head of
Council, is responsible for declaring an emergency. This decision is usually made
in consultation with other members of the MECG.
Upon declaring an emergency, the Mayor will notify;
1. Emergency Management Ontario, Ministry of Public Safety and Security
2. Township Council
3. County Warden, as appropriate
4. Public
5. Neighbouring community officials, as required
6. Local Member of the Provincial Parliament (MPP)
7. Local Member of Parliament (MP)
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The Township of Oro-Medonte Emergency Management Plan 2010
4.2 A Declared Community Emergency (Continued)
A community emergency may be terminated at any time by:
1. Mayor or Designate; or
2. Township Council; or
3. Premier of Ontario
When terminating an emergency, the Mayor will notify:
1. Emergency Management Ontario, Ministry of Public Safety and Security
2. Township Council
3. County Warden, as appropriate
4. Public
5. Neighbouring community officials, as required
6. Local Member of the Provincial Parliament (MPP)
7. Local Member of Parliament (MP)
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The Township of Oro-Medonte EmergencV Management Plan 2010
5.0 MUNICIPAL EMERGENCY CONTROL GROUP (MECG)
5.1 Emergency Operations Centre (EOC) and Alternate Operations Centre
(AOC)
The MECG will report to the Primary Emergency Operations Centre located at
Oro-Medonte Township Offices at 148 Line 7 South. In the event that this
operation centre cannot be used, then the secondary location will be The
Township of Oro-Medonte Fire Station No. 3 located at 3375 Line 4 North
5.2 Municipal Emergency Control Group (MECG)
The emergency response will be directed and controlled by the Municipal
Emergency Control Group (MECG) - a group of officials who are responsible
for coordinating the provision of the essential services necessary to minimize
the effects of an emergency on the community.
The MECG consists of the following officials:
1. Mayor of the Township of Oro-Medonte, or alternate;
2. Chief Administrative Officer, or alternate;
3. Township Clerk;
4. Detachment Commander - OPP, or alternate;
5. Fire Chief, or alternate (CEMC);
6. Transportation and Environment Services Representative, or alternate;
7. Director, Development Services
8. Emergency Information Officer;
9. Emergency Telecommunications Coordinator
Additional personnel called or added to the MECG may include;
10. County Emergency Planning Representative(s)
11. County Social Services Representative;
12. County Paramedic Services (EMS) Representative;
13. District Health Unit Representative;
14. County Emergency Management Unit Representative;
15. Emergency Management Ontario Representative;
16. Conservation Authority Representative(s)
17. Liaison staff from provincial ministries; Ministry of Environment, etc.;
18. Utilities representative(s) if required and available; any other officials,
experts or representatives from the public or private sector as deemed
necessary by the MECG.
The MECG may function with only a limited number of persons depending upon the
emergency. While the MECG may not require the presence of all the people listed
as members of the control group, all members of the MECG must be notified.
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The Township of Oro-Medonte Emerpency Management Plan 2010
5.3 Operating Cycle
Members of the MECG will gather at regular intervals to inform each other of
actions taken and problems encountered. The Chief Administrative Office
(CAO) will establish the frequency of meetings and agenda items. Meetings
will be kept as brief as possible thus allowing members to carry out their
individual responsibilities. The CAD's Scribe will maintain status board and
maps and which will be prominently displayed and kept up to date.
5.4 Municipal Emergency Control Group Responsibilities
The members of the Municipal Emergency Control Group (MECG) are likely
to be responsible for the following actions or decisions:
• Calling out and mobilizing their emergency service, agency and
equipment;
• Coordinating the response from their individual services, ensuring that
any actions necessary for the mitigation of the effects of the
emergency are taken, provided they are not contrary to law;
• Determining if the location and composition of the MECG are
appropriate;
• Advising the Mayor as to whether the declaration of an emergency is
recommended;
• Ensuring that an Emergency Site Manager (ESM) is appointed
• Ensuring support to the ESM by offering equipment, staff and
resources, as required;
• Ordering, coordinating and/or overseeing the evacuation of inhabitants
considered to be in danger;
• Discontinuing utilities or services provided by public or private
concerns, i.e. hydro, water, gas, closing down a shopping plaza/mall;
• Arranging for services and equipment from local agencies not under
community control i.e. private contractors, industry, volunteer
agencies, service clubs;
• Notifying, requesting assistance from and/or liaison with various levels
of government and any public or private agencies not under community
control, as considered necessary;
• Determining if additional volunteers are required and if appeals for
volunteers are warranted and coordinating the registration and
deployment of volunteers;
• Determining if additional transport is required for evacuation or
transport of persons and/or supplies
• Ensuring that pertinent information regarding the emergency is
promptly forwarded to the Emergency Information Coordinator and
Citizen Inquiry Supervisor, for dissemination to the media and public;
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The Township of Oro-Medonte Emergency Management Plan 2010
5.4 Municipal Emergency Control Group Responsibilities (Continued)
• Determining the need to establish advisory groups and/or sub-
committees/working groups for any aspect of the emergency including
recovery;
• Authorizing expenditure of money required dealing with the
emergency;
• Notifying the service, agency or group under their direction, of the
termination of the emergency;
• Maintaining a log outlining decisions made and actions taken, and
submitting a summary of the log to the Chief Administrative Officer
within one week of the termination of the emergency, as required;
• Maintaining services to the community outside of the affected area;
• Participating in the debriefing following the emergency.
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The Township of Oro-Medonte Emergency Management Plan 2010
6.0 EMERGENCY RESPONSE SYSTEM
(The individual responsibilities of the Municipal Emergency Control Group)
6.1 Mayor or Designate
The Mayor or Designate is responsible for:
• Providing overall leadership in responding to an emergency;
• Declaring an emergency within the designated area;
• Declaring that the emergency has terminated (Council or the Province
may also terminate the emergency);
• Notifying Emergency Management Ontario of the Ministry of Public Safety
and Security of the declaration of the emergency, and termination of the
emergency;
• Ensuring that members of council are advised of the declaration and
termination of an emergency, and are kept informed of the emergency
situation;
• Ensuring that the Warden of Simcoe County is notified.
6.2 Community Emergency Management Coordinator
The Community Emergency Management Coordinator or alternate (CEMC) is
responsible for:
• Activating and arranging the Emergency Operations Centre;
• Ensuring that security is in place for the EOC and registration of MECG
members;
• Ensuring that all members of the MECG have necessary plans, resources,
supplies, maps and equipment;
• Providing advice and clarification about the implementation details of the
Emergency Response Plan;
• Supervising the Emergency Telecommunications Coordinator;
• Ensuring liaison with community support agencies (e.g. St. John
Ambulance, Canadian Red Cross);
• Ensuring that the operating cycle is met by the MECG and related
documentation is maintained and kept for future reference;
• Addressing any action items that may result from the activation of the
Emergency Response Plan and keeping MECG informed of
implementation needs;
• Maintaining the records and logs for the purpose of debriefings and post-
emergency reporting that will be prepared.
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The Township of Oro-Medonte Emergency Management Plan 2010
6.3 Chief Administrative Officer (CAO)
The Chief Administrative Officer for the Township of Oro-Medonte is responsible
for:
• Informing the emergency notification system through Orillia Fire Control
(dispatch) that the MECG is in the EOC and up and running;
• Ensuring liaison with the OPP Detachment Commander regarding security
arrangements for the EOC;
• As the CEMC, coordinating all operations within the Emergency
Operations Centre, including the scheduling of regular meetings;
• Advising the Mayor on policies and procedures, as appropriate;
• Approving, in conjunction with the Mayor, major announcements and
media releases prepared by the Emergency Information Coordinator, in
consultation with the MECG;
• Ensuring that a communication link is established between the MECG and
the Emergency Site Manager (ESM);
• Calling out additional township staff to provide assistance, as required.
6.4 Ontario Provincial Police Detachment Commander
The Detachment Commander is responsible for:
• Notifying necessary emergency and community services, as required;
• Depending on the nature of the emergency, assigning the Site Manager
and inform the MECG
• Establishing an ongoing communications link with the senior Ontario
Provincial Police Official at the scene of the emergency;
• Establishing the inner perimeter within the emergency area in a Police-led
emergency;
• Establishing the outer perimeter in the vicinity of the emergency to
facilitate the movement of emergency vehicles and restrict access to all
but essential emergency personnel;
• Providing traffic control staff to facilitate the movement of emergency
vehicles;
• Alerting persons endangered by the emergency and coordinating
evacuation procedures;
• Liaison with the Social Services Representative regarding the
establishment and operation of evacuation and reception centres;
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The Township of Oro-Medonte Emergency Management Plan 2010
6.4 Ontario Provincial Police Detachment Commander (Continued)
• Ensuring the protection of life and property and the provision of law and
order;
• Providing police service in EOC, evacuee centres, morgues and other
facilities, as required;
• Notifying the coroner of fatalities;
• Ensuring liaison with other community, provincial and federal police
agencies, as required;
6.5 Director of Fire & Emergency Services (Fire Chief)
The Director of Fire & Emergency Services is responsible for:
• Activating the emergency notification system through the Orillia Fire
Control (dispatch);
• Role of Community Emergency Management Coordinator;
• Providing the MECG with information and advice on firefighting and
rescue matters;
• Depending on the nature of the emergency, assigning the Site Manager
and informing the MECG;
• Establishing an ongoing communications link with the senior fire official at
the scene of the emergency;
• Informing the Mutual Aid Fire Coordinators and/or initiating mutual aid
arrangements for the provision of additional firefighters and equipment, if
needed;
• Determining if additional or special equipment is needed and
recommending possible sources of supply, e.g. breathing apparatus,
protective clothing;
• Providing assistance to other community departments and agencies and
being prepared to take charge of or contribute to non-fire fighting
operations if necessary, e.g. rescue, first aid, casualty collection,
evacuation;
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The Township of Oro-Medonte Emergency Management Plan 2010
6.6 Director of Transportation and Environmental Services
The Director of Transportation and Environmental Services is responsible for:
• Providing the MECG with information and advice on engineering and
transportation and environmental matters;
• Depending on the nature of the emergency, assigning the Site Manager
and informing the MECG:
• Establishing an ongoing communications link with the senior
Transportation and Environmental Services official at the scene of the
emergency;
• Ensuring liaison with Transportation and Environmental Services
representatives from neighbouring communities to ensure a coordinated
response;
• Provide engineering assistance;
• Ensuring construction, maintenance and repair of township roads;
• Ensuring the maintenance of water systems;
• Providing equipment for emergency pumping operations.
• Ensuring liaison with the fire chief concerning emergency water supplies
for fire fighting purposes;
• Providing emergency potable water, supplies and sanitation facilities to
the requirements of the Medical Officer of Health;
• Discontinuing any Transportation and Environmental service to any
resident, as required, and restoring these services when appropriate;
• Ensuring liaison with public utilities to disconnect any service representing
a hazard and/or to arrange for the provision of alternate services or
functions;
• Providing Transportation and Environmental Services vehicles and
equipment as required by any other emergency services;
• Ensuring liaison with the conservation authority regarding flood control,
conservation and environmental matters and being prepared to take
preventative action.
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The Township of Oro-Medonte Emergency Management Plan 2010
7.0 SUPPORT AND ADVISORY STAFF
The following staff may be required to provide support, logistics and
advice to the MECG;
7.1 CAD's Administrative Assistant(s)
The CAD's Administrative Assistant(s) is responsible for:
• Assisting the Chief Administrative Officer, as required;
• Ensuring that all important decisions made and actions taken by the
MECG (Municipal Emergency Control Group) are recorded;
• Ensuring that maps and status boards are kept up to date;
• Providing a process for registering MECG members and maintaining a
MECG member list;
• Notifying the required support and advisory staff of the emergency, and
the location of the Emergency Operations Centre;
• Initiating the opening, operating and staffing of switchboard at the
community offices, as the situation dictates, and ensuring operators are
informed of MECG members' telephone numbers in the EOC;
• Assuming the responsibilities of the Citizen Inquiry Supervisor;
• Arranging for printing of material, as required;
• Coordinating the provision of clerical staff to assist in the Emergency
Operations Centre, as required;
• Upon direction by the Mayor, arranging special meetings of council, as
required, and advising members of council of the time, date and location
of the meetings;
• Procure staff to assist, as required in conjunction with the Manager, Health
& Safety and Employee Relations.
7.2 Legal Services Representative
Note: The Township purchases its Legal assistance using law firms with
expertise in various disciplines of municipal affairs.
The Legal Services Representative is responsible for:
• Providing advice to any member of the Municipal Emergency Control
Group on matters of a legal nature as they may apply to the actions of the
Township of Oro-Medonte in its response to the emergency, as requested.
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7.3 Director of Finance
The Director of Finance is responsible for:
• Providing information and advice on financial matters as they relate to the
emergency;
• Ensuring liaison, if necessary, with the Treasurer's/Directors of Finance of
neighbouring communities;
• Ensuring that records of expenses are maintained for future claim
purposes;
• Ensuring the prompt payment and settlement of all legitimate invoices and
claims incurred during an emergency.
7.4 Purchasing Agent
Reporting to the Director of Finance, the Purchasing Agent is responsible for:
Providing and securing of equipment and supplies not owned by the
Township of Oro-Medonte;
Ensuring liaison with purchasing agents of the neighbouring communities,
if necessary;
Maintaining and updating a list of all vendors (including 24 hour contact
numbers) who may be required to provide supplies and equipment.
7.5 Manager, Health and Safety and Employee Relations
The Manager, Health and Safety and Employee Relations is responsible for:
• Coordinating and processing requests for human resources;
• Coordinating offers of, and appeals for, volunteers with the support of the
MECG;
• Selecting the most appropriate site(s) for the registration of human
resources;
• Ensuring records of human resources and administrative detail, that may
involve financial liability, are completed;
• Ensuring that a Volunteer Registration Form is completed, when
volunteers are involved and a copy of the form is retained for Township
records;
• Ensuring identification cards are issued to volunteers and temporary
employees, where practical;
• Arranging for transportation of human resources to and from site(s);
• Obtaining assistance, if necessary, from Human Resources Development
Canada, as well as other government departments, public and private
agencies and volunteer groups.
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7.6 Director of Recreation and Community Services
The Director of Recreation and Community Services is responsible for:
• Open and maintain the Municipal Offices;
• Provide security for the Municipal Officers, as required;
• Provide identification cards to Municipal Emergency Control Group
members and Municipal Support Staff;
• Coordinate the maintenance and operation of feeding, sleeping and
meeting areas of the MECG, as required;
• Coordinate parking at the Municipal Offices;
• Procure staff to assist, as required in conjunction with the Manager, Health
& Safety and Employee Relations
7.7 Emergency Information Officer
The Emergency Information Officer is responsible for:
• The dissemination of news and information to the media to keep the public
informed.
A detailed Emergency Information Plan is included in Section 11.
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8.0 TOWNSHIP OF ORO-MEDONTE EMERGENCY SUPPORT GROUP
The agencies listed in this section provide key services to our community on an
ongoing basis, but are not under the control of the Township. Depending on the
scale and timeframes involved in an emergency, they may or may not have direct
representation at our Emergency Operations Centre. For example, if the County
of Simcoe also were to declare an emergency, our contact with the County
agencies and requests for assistance would go through the County of Simcoe
Emergency Operation Centre and then back to us.
8.1 SMDHU Medical Officer of Health
The Medical Officer of Health may provide such services as:
• Acting as a coordinating link for all emergency health services at the
MECG;
• Ensuring liaison with the Ontario Ministry of Health and Long Term Care,
Public Health Branch;
• Depending on the nature of the emergency, assigning the Site Manager
and informing the MECG;
• Establishing an ongoing communications link with the senior health official
at the scene of the emergency;
• Ensuring liaison with the ambulance service representatives;
• Providing advice on any matters, which may adversely affect public health;
• Providing authoritative instructions on health and safety matters to the
public through the Emergency Information Coordinator;
• Coordinating the response to disease related emergencies or anticipated
emergencies such as epidemics, according to Ministry of Health and Long
Term Care policies;
• Ensuring liaison with voluntary and private agencies, as required, for
augmenting and coordinating public health resources;
• Ensuring coordination of all efforts to prevent and control the spread of
disease during an emergency;
• Notifying the Transportation and Environmental Services representative
regarding the need for potable water supplies and sanitation facilities;
• Ensuring liaison with Social Services representative on areas of mutual
concern regarding health services in evacuee centres.
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8.1 SMDHU Medical Officer of Health (Continued)
• Liaison with Canadian Red Cross on areas of mutual concern regarding
health services in evacuee areas which include:
1. Food Safety
2. Counselling of victims
3. General safety and sanitation
4. Accommodation standards
5. Air monitoring
6. Ensuring that continuing home care, as required, is provided for
those victims who are relocated to other areas and not by the
hospital.
8.2 Simcoe County Social Services Representative
The Senior Social Services Representative may provide services such as:
• Ensuring the well-being of residents who have been displaced from
their homes by arranging emergency lodging, clothing, feeding,
registration and inquiries and personal services;
• Supervising the opening and operation of temporary and/or long
term evacuee centres and ensuring that they are adequately
staffed;
• Ensuring liaison with the police chief with respect to the pre-
designation of evacuee centres which can be opened on short
notice;
• Liaison with the Medical Officer of Health on areas of mutual
concern regarding operations in evacuee centres;
• Liaison with the Municipal Emergency Control Group with respect
to the pre-designation of evacuee centres which can be opened at
short notice;
• Ensuring that a representative of the Simcoe County Board of
Education and/or Separate School Board is/are notified when
facilities are required as evacuee reception centres and that staff
and volunteers utilizing the school facilities take direction from the
Board representative(s) with respect to their maintenance, use and
operation;
• Making arrangements for meals for the staff/volunteers at the EOC
and the Site.
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The Township of Oro-Medonte Emergency Management Plan 2010
8.3 County of Simcoe Paramedic Service Representative
The County of Simcoe Paramedic Service Representative provides such services
as:
• Ensuring emergency medical services at the emergency site;
• Depending on the nature of the emergency, assigning the Site Manager
and informing the MECG;
• Establishing an ongoing communications link with the senior EMS official
at the scene of the emergency;
• Obtaining EMS from other municipalities for support, if required;
• Advising the MECG if other means of transportation is required for large
scale response;
• Liaising with the Ministry of Health and Long Term Care Central
Ambulance Communications Centre to ensure balanced emergency
coverage is available at all times throughout the community
• Ensuring liaison with the receiving hospitals
• Ensuring liaison with the Medical Officer of Health, as required.
8.4 Utilities: Hydro One, Bell Canada, Enbridge Gas, Union Gas
Note: The utilities and the supporting infrastructures that supply our community
do not come under the control of the Township. During some emergencies,
representatives of these organizations maybe available to the MECG for the
purpose of consultation and restoration of services. It is most likely that our
contact with them will be conducted remotely, especially in the case of an
emergency spanning more than one municipality.
During an emergency, our expectation of performance for our servicing utilities is
that they will strive to:
• Maintain their respective infrastructure in the area to the best of their
abilities
• Respond as required to restore service in a timely fashion;
• Assist emergency response agencies by providing up to date information
at our Emergency Operations Centres, Command Posts, Media Centres,
and Evacuee centres, etc.
• Ensure that their internal communications systems are operational;
• Work in conjunction with Township of Oro-Medonte personnel in
restoration procedures;
• Ensure internal staffing availability;
• Coordinate response with all department(s)/agencies involved.
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The Township of Oro-Medonte Emergency Management Plan 2010
8.5 Hospitals (Royal Victoria; Orillia Soldier's Memorial; Georgian Bay General
(Midland and Penetanguishene Sites); South Muskoka Memorial; Huntsville
District Memorial Hospital)
During an emergency where an influx of ill or injured may be expected to seek
emergency medical attention, our local hospitals would normally be expected to
ramp up to meet the emerging needs by:
• Implementing the approved Hospital Emergency Plan;
• Ensuring liaison with the Medical Officer of Health and local ambulance
representatives with respect to matters of provision of hospital and
medical services, as required;
• Evaluating requests for the provision of medical site teams/medical triage
teams;
• Ensuring liaison with the Ministry of Health and Long Term Care, as
appropriate.
8.6 Simcoe County District School Board of Education and Simcoe Muskoka
Catholic School Board
The Simcoe County District School Board of Education and Simcoe Muskoka
Catholic District School Board are responsible for the operation of elementary
and secondary schools within Simcoe County in general and the Township of
Oro-Medonte.
Depending upon the nature of the emergency, the Simcoe County District School
Board and Simcoe Muskoka Catholic District School Board are responsible for:
• Activating approved Board plans for the protection and maintenance of
students within the buildings for the duration of the emergency, if
evacuation is not required;
• Arranging for the transportation of students in the event of evacuation;
• Ensure internal communications systems are operational
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9.0 EMERGENCY SITE MANAGEMENT
In the case where a declared emergency has a defined area within which the
most severe effects of an emergency are located, it will be normal procedure for
an Emergency Site Manager (ESM) to be appointed.
The Emergency Site Manager will, in most cases, be the most senior available
representative from the Department or Agency most directly involved with the
mitigation and restoration of the emergency site. E.g. In case of a fire or
hazardous materials incident, it would be normal to expect that the Emergency
Site Manager would be a senior member of the Fire and Emergency Services
Department. In the case of an infrastructure failure such as a road or bridge
collapse, however, it may be a senior member of the Transportation and
Environmental Services department in overall control of the scene.
This designated individual will work with the on-site representatives of all other
agencies working in the affected area to coordinate all work and ensure the most
efficient resolutions of the incident using the principles of our Incident
Management System.
9.1 Relationship between MECG and Emergency Site Manager (ESM)
Depending on the nature of the emergency, and once the ESM has been
assigned, the MECG relationship with the ESM is to offer support with
equipment, staff and other resources, as required.
The MECG will also ensure that the rest of the community maintains municipal
services.
9.2 Relationship between Emergency Site Manager (ESM), and Responding
Incident Commanders and control structures of emergency responders
The senior representative for each emergency responder e.g. (Police, Fire, EMS,
Transportation and Environmental Services) at the site will consult with the
Emergency Site Manager, so as to offer a coordinate and effective response.
Regular briefings will be held at the site and chaired by the Emergency Site
manager, so as to establish the manner and process by which response to the
emergency will be provided.
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10.0 EMERGENCY TELECOMMUNICATIONS PLAN
Upon implementation of the Emergency Plan, it will be important to ensure that
communications are established between the emergency site(s) and the EOC.
Also, communications may be required at various locations including evacuation
centres, hospitals and other key responding agencies.
The Emergency Telecommunications Coordinator is part of the initial Emergency
Notification Procedure who in turn will call upon their contacts for further
communications support, as required.
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11.0 EMERGENCY INFORMATION PLAN
Upon implementation of this Emergency Plan, it will be important to coordinate
the release of accurate information to the news media, issue authoritative
instructions to the public and respond to or redirect individual requests for, or
reports on, information concerning any aspect of the emergency.
In order to fulfill these functions during an emergency, the following positions will
be established:
1. Emergency Information Officer;
2. Community Spokesperson; and
3. Citizen Inquiry Supervisor
Depending on the nature of the emergency, it may be necessary to establish a
Media Information area adjacent to the emergency site, as decided by MECG.
This area, if established, will be staffed as determined the Community
Spokesperson.
The Citizen Inquiry Section is located in the Emergency Information Centre,
under the supervision of the Social Services Representative.
11.1 Emergency Information Officer
The Emergency Information Officer reports to the Chief Administrative Officer
(CAO) and is responsible for:
• Establishing a communication link with the Community Spokesperson, the
Citizen Inquiry Supervisor and any other media coordinator(s) (i.e.
provincial, federal, private industry, etc.) involved in the incident, ensuring
that all information released to the media and public is timely, full and
accurate;
• Ensuring that the Emergency Information Centre (EIC) is set up and
staffed and a site EIC, if required;
• Ensuring liaison with the MECG to obtain up to date information for media
releases, coordinate individual interviews and organize press conferences;
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11.3 Citizen Inquiry Supervisor
The Citizen Inquiry Supervisor is responsible for:
• Establishing a Citizen Inquiry Service, including the appointment of
personnel and designation of telephone lines;
• Informing the Emergency Information Officer of the establishment of the
Citizen Inquiry Service and designated telephone number(s);
• Informing the affected emergency services, the MECG and Township
switchboards of the establishment of the Citizen Inquiry Service and
designated telephone numbers;
• Ensuring liaison with the Emergency Information Officer (EIO) to obtain
current information on the emergency;
• Responding to and re-directing inquiries and reports from the public based
upon information from the Emergency Information Officer (EIO). (Such
information may be related to the closing of schools/ public access routes
or the location of evacuee centres.);
• Responding to and re-directing inquiries pertaining to the investigation of
the emergency, fatalities, injuries or matters of personnel involved with or
affected by the emergency to the appropriate emergency service;
• Responding to and re-directing inquiries pertaining to persons who may be
located in evacuation and reception centres to the registration and inquiry
telephone number(s);
• Procuring staff to assist, as required in conjunction with the Manager,
Health & Safety and Employee Relations.
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12.0 DISTRIBUTION LIST
1. Mayor of the Township of Oro-Medonte
2. Chief Administrative Officer (CAO)
3. Clerk
4. Emergency Management Coordinator (EMC) and all alternates
5. Ontario Provincial Police (OPP) Detachment Commander
6. Director of Transportation and Environmental Services and all alternates
7. Medical Officer of Health
8. County of Simcoe Social Services Representative
9. County of Simcoe Paramedic Services
10. Emergency Information Officer (EIO)
11. Emergency Telecommunications Coordinator
12. Emergency Management Ontario-Lakes Sector
13. Each Member of the Municipal Emergency Control Group not previously
named herein.
14. Simcoe Muskoka District Health Unit
15. Amateur Radio Emergency Services (ARES)
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13.0 UPDATES AND AMENDMENTS
Original Plan:
Plan Adoption:
Rewrite and Update:
Rewrite and Update:
November 2004
March 2005
October 2007
June 2010
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The Township of Oro-Medonte Emergency Management Plan 2010
14.0 APPENDIX `A'-LEGAL DOCUMENTS
By-Law 2010-121
3.0 The Emergency Management and Civil Protection Act R.S.O. 1990
Bill 148 an Act to provide for declarations of death in certain
circumstances and to amend the Emergency Plans Act (Royal Assent
November 19, 2002)
3.1 Township of Oro-Medonte By-Law 2007-138; and Filed with
Emergency Management Ontario, Ministry of Public Safety and
Security.
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15.0 APPENDIX `B' - CONTACT LISTS
1. EMERGENCY MANAGEMENT PROGRAM COMMITTEE/ MUNICIPAL
EMERGENCY CONTROL GROUP / POSSIBLE ADDITIONAL PERSONNEL
2. ONTARIO PROVINCIAL POLICE DETACHMENTS
3. EMERGENCY COMMUNITY CONTROL GROUP (CONFIDENTIAL CONTACT
INFORMATION)
4. COUNTY AND PROVINCIAL SUPPORT AGENCIES / LOCAL UTILITIES
5. SIMCOE MUSKOKA DISTRICT HEALTH UNIT / HOSPITALS
6. ROADS / PLOWS / LAKE SIMCOE REGIONAL AIRPORT / BY-LAW OFFICERS
7. ORO-MEDONTE FIRE & EMERGENCY SERVICES-FIRE STATIONS
8. MEDIA CONTACTS
9. ORO-MEDONTE SCHOOL LOCATIONS
10.ORO-MEDONTE PUBLIC HALL LOCATIONS
11. SIMCOE COUNTY FIRE DEPARTMENTS
12. EMERGENCY MANAGEMENT ONTARIO - BY SECTOR
13. MUNICIPAL COMMUNITY EMERGENCY MANAGEMENT COORDINATORS
(CONFIDENTIAL CONTACT INFORMATION)
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16.0 APPENDIX `C' - MAPS
1. Map of Oro-Medonte
2. Fire Station Map of Oro-Medonte
3. Access Routes for Municipal Addressing System - Oro-Medonte Fire &
Emergency Services
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17.0 APPENDIX `E' - FORMS AND CHECKLISTS
1. PLANOGRAM OF PRIMARY EOC SETUP
2. PLANOGRAM OF SECONDARY EOC SETUP
3. DECLARING AN EMERGENCY
4. FORM-TOWNSHIP OFORO-MEDONTE/DECLARATION OF EMERGENCY
5. EMERGENCY CONTROL GROUP WORKSTATION KITS, CHECKLIST AND
COMPONENTS OF AN ECG MEETING
6. REPORTING PROCEDURE FOR COMMUNICATIONS
7. EMERGENCY RESPONSE PROCESS OVERVIEW
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18.0 APPENDIX `E' - RESOURCE DOCUMENTS
1. SIMCOE COUNTY EMERGENCY MANAGEMENT PROGRAM
2. PROVINCE OF ONTARIO EMERGENCY MANAGEMENT PROGRAM
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The Township of Oro-Medonte Emergency Management Plan 2010
19.0 APPENDIX `F' - HAZARD IDENTIFICATION AND RISK ASSESSMENT
1. HAZARD IDENTIFICATION AND RISK ASSESSMENT REPORT
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