09 12 2001 COW Minutes
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TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
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Wednesday, September 12, 2001 @ 9:05 a.m.
Robinson Room
Present:
Mayor Ian Beard
Deputy Mayor Neil Craig
Councillor Walter Dickie
Councillor Ralph Hough
Councillor Paul Marshall
Councillor Harry Hughes
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk;
Keith Mathieson, Director of Engineering and
Environmental Services; Kim Allen, Manager of Facilities
and Building Services; Chris Carter, Recreation Co-
Ordinator; Paul Gravelle, Treasurer; Ron Kolbe, Director
of Building/Planning; Andria Leigh, Township Planner;
Jerry Ball, Public Works Superintendent; Joe Casey,
Deputy Fire Chief
Also Present:
Walter Connell (EZ Rock); Mike Tenszen (Packet and
Times); Nick McDonald (Meridian Consulting); Vita
Chiefari, Simcoe County District Health Unit; Christine
Bushey, Simcoe County District Health Unit; John
Markov, Steve Ferris, Jennifer Benton, Deb Gillard,
Rosemary Dunsmore, Pat Schneider, Debbie Bryant,
Lori Hunter, Shawna Frolick, Barb Ferreira de Castro, Ed
Ross, Ric Vernon, Janet Gates, Shirley Busch, Wayne
Busch
Mayor Beard introduced our new staff member, Mr. Chris Carter, Recreation Co-
ordinator.
1. ADOPTION OF THE AGENDA
Motion No. CW-1
Moved by Craig, Seconded by Fountain
It is recommended that the agenda for the Committee of the Whole meeting,
Wednesday, September 12, 2001 be adopted with the addition of the following:
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6. FINANCE, ADMINISTRATION AND FIRE:
g) Report No. ADM2001-34, Jennifer Zieleniewski, CAO, re: Smoke Free
Workplace.
7. PUBLIC WORKS:
a) Report No. ES2001-25, Keith Mathieson, Director of Engineering and
Environmental Services, rei large household item collection.
b) Report No. ES2001-37, Keith Mathieson, Director of Engineering and
Environmental Services, re: Mr. and Mrs. Page, 203 Moonstone Road,
request to connect to the new water main Installed for the Bachly
Subdivision in the Village of Moonstone.
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c) Report No. ES2001-40, Keith Mathieson, Director of Engineering and
Environmental Services, re: SCBN Telecommunication Inc., request to
install fibre optic cable on the Township's C.N. Trail between Barrie and
Orillia.
d) Councillor Paul Marshall discussion rei 2nd Line Boat Launch.
12. IN-CAMERA:
b) Jennifer Zieleniewski, CAO, discussion rei Legal Matter, Certificates of
Approval.
c) Report No. ADM2001-39, Jennifer Zieleniewski, CAO, rei Personnel
Matter, Facility Operator.
Carried.
There was a moment of reflection for the citizens touched by the New York tragedy
of September 11,2001.
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None.
3. RECEIPT OF ACCOUNTS:
a) Statement of Accounts for the months of June, July and August, 2001.
Motion No. CW-2
Moved by Craig, Seconded by Hughes
It is recommended that the Statement of Accounts for the months of June, July
and August, 2001 totaling $6,317,678.89 be received.
Carried.
4. DEPUTATIONS:
a) Mr. Vito Chiefari, Simcoe County District Health Unit presented information rei
implementing No-Smoking By-laws in Simcoe County and answered questions
from the floor in this regard.
Motion No. CW-3 (AMENDMENT)
Moved by Dickie, Seconded by Hughes
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It is recommended that staff and members of Council be authorized to attend the
By-law workshop on September 25, 2001 given by the Simcoe County District
Health Unit at the Simcoe County Health Unit at 15 Sperling Drive in Barrie (9:00
a.m. 12:00 noon) rei smoke-free public places.
Carried.
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Motion No. CW-4 (AS AMENDED)
Moved by Hughes, Seconded by Craig
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It is recommended that the information presented by the Simcoe County District
Health Unit, re: Implementing No-Smoking By-laws in Simcoe County be
received and that staff and members of Council be authorized to attend the By-
law workshop on September 25, 2001 given by the Simcoe County District
Health Unit at the Simcoe County Health Unit at 15 Sperling Drive in Barrie (9:00
a.m. to 12:00 noon) re: smoke-free public places.
Carried As Amended.
Motion No. CW-5
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Moved by Craig, Seconded by Hughes
It is recommended that the correspondence submitted in support of a smoke-free
By-law for Oro-Medonte from (1) Shawn and Tom Fendley, (2) Peter and Gina
Rayfield and family, and (3) Maria Calautti be received.
Carried.
Motion No. CW-6
Moved by Hughes, Seconded by Craig
It is recommended that the presentation re smoke-free public places given by the
Simcoe County District Health Unit on September 12, 2001 be referred to staff
for an action plan to be brought forward to Council.
Carried.
b) John Markov, Coldwater presented information rei an unopened road (Symond
Avenue).
Motion No. CW-7
Moved by Fountain, Seconded by Craig
It is recommended that the information presented by John Markov, Coldwater,
re: Unopened Road (Symond Avenue) be received and referred to staff for a
report.
Carried.
5. CORRESPONDENCE:
a) Simcoe County District School Board, correspondence rei Community Use of
Schools.
Motion No. CW-8
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Moved by Craig, Seconded by Hughes
It is recommended that the correspondence from the Simcoe County District
School Board rei Community Use of Schools be received and that staff and
Councillors Hughes and Marshall be appointed to attend the Public Forum on
Wednesday, September 19, 2001.
Carried.
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b) Horseshoe Valley Property Owners Association, correspondence rei Improving
Road Safety in Horseshoe Valley.
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Motion No. CW-9
Moved by Hughes, Seconded by Craig
It is recommended that the correspondence from the Horseshoe Valley Property
Owners Association rei Improving Road Safety in Horseshoe Valley be received
and referred to staff for a report.
Carried.
c) Lake Simcoe Region Conservation Authority, Resolution re: Preparation of an
Environmental Impact Statement for Recharge Areas Identified in the Watershed
Planning Studies.
Motion No. CW-10
Moved by Craig, Seconded by Hughes
It is recommended that the Resolution from the Lake Simcoe Region
Conservation Authority rei Preparation of an Environmental Impact Statement for
Recharge Areas Identified in the Watershed Planning Studies be received.
Carried.
6. FINANCE, ADMINISTRATION AND FIRE:
a) Report No. ADM2001-38, Paul Gravelle, Treasurer, rei Appointment of Auditors.
Motion No. CW-11
Moved by Fountain, Seconded by Craig
It is recommended that Report No. ADM2001-38 by Paul Gravelle, Treasurer, re:
Appointment of Auditors be received and adopted, and that BDO Dunwoody of
Orillia be appointed as auditors for the years 2001, 2002 and 2003, and further
that the appropriate By-law be brought forward for Council consideration.
Carried.
b) Report No. BD2001-12, Ron Kolbe, Director of Building/Planning, re: Building
Report for June, 2001.
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Motion No. CW-12
Moved by Craig, Seconded by Fountain
It is recommended that Report No. BD2001-12 by Ron Kolbe, Director of
Building/Planning, rei Building Report for June, 2001 be received.
Carried.
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c) Report No. BD2001-13, Ron Kolbe, Director of Building/Planning, rei Building
Report for July, 2001.
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Motion No. CW-13
Moved by Fountain, Seconded by Craig
It is recommended that Report No. BD2001-13 by Ron Kolbe, Director of
Building/Planning, re: Building Report for July, 2001 be received.
Carried.
d) Report No. 2001-11, Paul Eenhoorn, Fire Chief, rei Monthly Fire Report for May,
2001.
Motion No. CW-14
Moved by Craig, Seconded by Fountain
It is recommended that Report No. 2001-11 by Paul Eenhoorn, Fire Chief, rei
Monthly Fire Report for May, 2001 be received.
Carried.
e) Report No. 2001-12, Paul Eenhoorn, Fire Chief, re: Monthly Fire Report for June,
2001.
Motion No. CW-15
Moved by Hughes, Seconded by Fountain
It is recommended that Report No. 2001-12 by Paul Eenhoorn, Fire Chief, re:
Monthly Fire Report for June, 2001 be received.
Carried.
f) Report No. 2001-13, Paul Eenhoorn, Fire Chief, rei Monthly Fire Report for July,
2001.
Motion No. CW-16
Moved by Fountain, Seconded by Craig
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It is recommended that Report No. 2001-13 by Paul Eenhoorn, Fire Chief, rei
Monthly Fire Report for July, 2001 be received.
Carried.
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h) Report No. ADM2001-34, Jennifer Zieleniewski, CAO, rei Smoke Free
Workplace.
Motion No. CW-17
Moved by Craig, Seconded by Hughes
It is recommended that Report No. ADM2001-34 by Jennifer Zieleniewski, CAO,
re: Smoke Free Workplace be received and adopted and that all workplace
facilities owned and operated by the Township of Oro-Medonte, as well as all
vehicles owned by the Township, become smoke-free, effective on the date of
passing of the appropriate By-law, that the appropriate signs be posted on the
date of passing of the appropriate By-law, and further that the appropriate By-
law be brought forward for Council consideration.
Carried.
7. PUBLIC WORKS:
a) Report No. ES2001-25, Keith Mathieson, Director of Engineering and
Environmental Services, rei large household item collection.
Motion No. CW-18
Moved by Fountain, Seconded by Hughes
It is recommended that Report No. ES2001-25 by Keith Mathieson, Director of
Engineering and Environmental Services, rei large household item collection be
received and adopted, and that Council adopts Option # 3 of the report which
reads: "Informational Mail Outs - Not all residents are receiving the garbage and
recycling information package being mailed out with the tax bills in January.
Residents paying their taxes through the mortgage company and on pre-
authorized payment plans have not received this information. These residents
are identified on our tax roll and a separate information package will be sent to
them. Staff will revise the Garbage and Recycling Schedule to facilitate large
household item pick-up", and further that the additional tippage fees and labour
costs of $6,850.00 be considered an overrun to the 2001 Waste Management
Budget, and further that the County of Simcoe be so advised.
Carried.
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b) Report No. ES2001-37, Keith Mathieson, Director of Engineering and
Environmental Services, rei Mr. and Mrs. Page, 203 Moonstone Road, request
to connect to the new water main Installed for the Bachly Subdivision in the
Village of Moonstone.
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Motion No. CW-19
Moved by Hough, Seconded by Marshall
It is recommended that Report No. ES2001-37 by Keith Mathieson, Director of
Engineering and Environmental Services, rei Mr. and Mrs. Page, 203 Moonstone
Road, request to connect to the new water main Installed for the Bachly
Subdivision in the Village of Moonstone be received and adopted, and that Mr.
and Mrs. Page be allowed to connect a new water service to the Bachly
Subdivision water main on County Road # 19, that Mr. and Mrs. Page pay the
developer, Mr. Bachly, $3,500.00 prior to connecting the new water service, that
the Township and Bachly Developments enter into a Water Service Connection
Agreement with Mr. and Mrs. Page, and that the appropriate By-law be brought
forward for Council consideration, and further that Mr. and Mrs. Page and Bachly
Developments be notified of Council's decision and all related costs to hook up
the water service to 203 Moonstone Road be the responsibility of Mr. and Mrs.
Page.
Carried.
c) Report No. ES2001-40, Keith Mathieson, Director of Engineering and
Environmental Services, rei SCBN Telecommunication Inc., request to install
fibre optic cable on the Township's C.N. Trail between Barrie and Orillia.
Motion No. CW-20 (Amendment)
Moved by Craig, Seconded by Dickie
It is recommended that the $15,000.00 to be paid by SCBN Telecommuications
for installation of fibre optic cable be used for maintenance, expansion, etc. of
the Railtrail.
Carried.
Motion No, CW-21
Moved by Marshall, Seconded by Dickie
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It is recommended that Report No. ES2001-40 by Keith Mathieson, Director of
Engineering and Environmental Services, rei SCBN Telecommunication Inc., request to
install fibre optic cable on the Township's C.N. Trail between Barrie and Orillia be
received and adopted, and that the Township of Oro-Medonte agrees, in principal, to
allow SCBN Telecommunications Inc. to place fibre optic cable for, but not limited to, the
SCAN (Simcoe Community Access Network) on the former C.N. Lands from Line 1
South to Line 3 South, for the one time financial consideration of $15,000.00, that SCBN
Telecommunications Inc. proceeds with the engineering design drawings for the
installation of their fibre optic cable on the former C.N. lands from Line 1 South to Line 3
South for Township approval, and further that SCBN Telecommunications Inc. and
Township of Oro-Medonte staff prepare an agreement to allow the installation of fibre
optic cable on the former C.N. Lands from Line 1 South to Line 3 South for Council's
consideration; and that the $15,000.00 to be paid by SCBN Telecommuications for
installation of fibre optic cable be used for maintenance, expansion, etc. of the Railtrail.
Carried As Amended.
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d) Councillor Marshall discussion rei 2nd Line Boat Launch.
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Councillor Marshall presented information with regard to the use of the 2nd Line
Boat Launch.
8. PLANNING AND DEVELOPMENT:
a) Report No. PD2001-29 (Revised), Andria Leigh, Township Planner, rei Proposed
Rezoning for Northern Overhead Doors, Conc. 14, West Part of Lot 9 (Medonte),
File P-97/99 (brought forward for reconsideration).
Motion No. CW-22
Moved by Fountain, Seconded by Hughes
It is recommended that the motion put forward at the Special Council meeting of
August 29, 2001 re: Proposed Rezoning for Northern Overhead Doors, Conc.
14, West Part of Lot 9 (Medonte), File P-97/99 be renewed.
Carried.
Motion No. CW-23
Moved by Marshall, Seconded by Hough
It is recommended that the variances between the information presented rei the
proposed rezoning for Northern Overhead Doors, Conc. 14, West Part of Lot 9
(Medonte), File P-97/99 at the public meeting held on August 22,2001 and the
By-law to be considered by Council at its meeting to be held on September 19,
2001 do not warrant a further public meeting under Section 34, Subsection 17 of
the Planning Act, RS.O. 1990, c.P.13, as amended.
Carried.
Motion No. CW-24
Moved by Hughes, Seconded by Craig
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It is recommended that Report No. PD2001-29 (Revised) by Andria Leigh,
Township Planner reo Proposed Rezoning, Northern Overhead Doors,
Concession 14, West Part of Lot 9 (Medonte), Development Application P-97/99,
Township of Oro-Medonte be received and adopted, and that the Holding
Provision not be removed until execution and registration of the Site Plan
Agreement is completed, and further that the appropriate By-law be brought
forward for Council consideration.
Carried.
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b) Andria Leigh, Township Planner and Nick McDonald, Meridian Planning
Consultants Inc., rei Proposed Amendment to the Official Plan rei Edgar
Occupational Centre.
Motion No. CW-25
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Moved by Hough, Seconded by Marshall
It is recommended that the report by Andria Leigh, Township Planner and Nick
Official Plan rei Edgar Occupational Centre be received and that Council initiate
the process of amending the Official Plan to redesignate the Edgar Centre
property from the Edgar Centre Special Policy designation to the Rural
designation, and further that Council initiate the process of rezoning the Edgar
Centre property from the Institutional zone to the Rural zone.
Carried.
~ Andria Leigh, Township Planner, re: Zoning Amendment, Inn at Hardwood,
Conc. 6, Part ofLot 11 (Oro), P-67/97.
Motion No. CW-26
Moved by Dickie, Seconded by Marshall
It is recommended that the report by Andria Leigh, Township Planner, re: Zoning
Amendment, Inn at Hardwood, Conc. 6, Part of Lot 11 (Oro), P-67/97 be
received and adopted; and that the property be subject to a holding provision
which is not removed until execution and registration of a Site Plan Agreement to
ensure all recommendations of the technical reports are addressed in the Site
Plan process; and that the Clerk bring forward the appropriate by-law for Council
consideration.
Carried.
9. COMMUNITY SERVICE:
Nil.
10. ENVIRONMENTAL TASK FORCE:
Nil.
11. ADDENDUM:
Items incorporated in Minutes.
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12. IN-CAMERA:
Motion No. CW-27
Moved by Marshall, Seconded by Hough
It is recommended that we do now go In-Camera at 12:00 noon.
Carried.
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Motion No. CW-28
Moved by Marshall, Seconded by Dickie
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It is recommended that we do Rise and Report from In-Camera at 12:44 p.m.
Carried.
a) Verbal Report, Mayor Ian Beard, re: Property Matter, Potential Purchase, Line 7.
Motion No. CW-29
Moved by Hough, Seconded by Marshall
It is recommended that the information presented by Mayor Ian Beard re:
property matter, potential purchase, Line 7 be received.
Carried.
b) Jennifer Zieleniewski, CAO, discussion rei Legal Matter, Certificates of Approval.
Motion No. CW-30
Moved by Dickie, Seconded by Hough
It is recommended that the information presented by Jennifer Zieleniewski, CAO,
re: Legal Matter, Certificates of Approval be received.
Carried.
c) Report No. ADM2001-39, Jennifer Zieleniewski, CAO, re: Personnel Matter,
Facility Operator.
Motion No. CW-31
Moved by Hough, Seconded by Dickie
It is recommended that Report No. ADM2001-39 by Jennifer Zieleniewski, CAO,
rei Personnel Matter, Facility Operator be received and adopted.
Carried.
Motion No. CW-32
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Moved by Dickie, Seconded by Hough
It is recommended that we do now adjourn at 12:45 p.m.
Carried.
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