06 27 2001 COW Minutes
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TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, June 27, 2001 @ 9:00 a.m.
Robinson Room
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Present:
Mayor Ian Beard
Deputy Mayor Neil Craig
Councillor Walter Dickie
Councillor Ralph Hough
Councillor Paul Marshall
Councillor Harry Hughes
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn pennycook, Clerk;
Keith Mathieson, Director of Engineering and
Environmental Services; Kim Allen, Manager of Facilities
and Building Services; Paul Gravelle, Treasurer; Ron
Kolbe, Director of Building/Planning; Andria Leigh,
Township Planner; Jerry Ball, Public Works
Superintendent; Joe Casey, Deputy Fire Chief; Harold
Daynard, Manager of Information Technology
Also Present:
Walter Connell (EZ Rock); Mike Tenszen (Packet and
Times); Nick McDonald (The Planning Partnership); J.
Reissing, S. Upham, John Bell, Joan Bell
Mayor Beard chaired the meeting and called the meeting to order at 9:05 a.m.
1. ADOPTION OF THE AGENDA
Motion No. CW-1
Moved by Dickie, Seconded by Marshall
It is recommended that the agenda for the Committee of the Whole meeting,
Wednesday, June 27, 2001 be adopted with the addition of the following:
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5. CORRESPONDENCE:
e) Lake Simcoe Regional Airport, correspondence rei Customs Service.
f) Township of Severn, Minutes of Common Interest Committee held
Thursday, June 21,2001.
6. FINANCE, ADMINISTRATION AND FIRE:
a) Report No. ADM2001-35, Paul Gravelle, Treasurer, rei Insurance
Coverage Renewal.
b) Harold Daynard, Manager of Information Technology, Memorandum rei
Website Update.
c) Deputy Mayor Craig, County Council Update.
d) Deputy Mayor Craig, O.P.P. Update.
7. PUBLIC WORKS:
b) Jerry Ball, Public Works Superintendent, Horseshoe Valley Road Closure
Update.
9. COMMUNITY SERVICE:
d) Report from Recognition Committee.
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Carried.
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2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None.
3. RECEIPT OF ACCOUNTS:
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Nil.
4. DEPUTATIONS:
a) 9:05 a.m.
Sharon Upham and Jergen Reissing, rei security deposit to
permit living in existing house while building a new house on
the same property. (Map distributed by deputant.)
Motion No. CW-2
Moved by Marshall, Seconded by Dickie
It is recommended that the information presented by Sharon Upham and
Jergen Reissing, rei security deposit to permit living in existing house while
building a new house on the same property be received.
Carried.
b) 9:10 a.m.
John and Joan Bell, rei Draft Plan Subdivision Approval for Part
of Lot 1 & 2, Concession 4 (written submission distributed by
deputant).
Motion No. CW-3
Moved by Fountain, Seconded by Craig
It is recommended that the information presented by John and Joan Bell, re:
Draft Plan Subdivision Approval for Part of Lot 1 & 2, Concession 4 be
received.
Carried.
5. CORRESPONDENCE:
a) Ministry of Transportation, correspondence rei Future of Hwy. 11.
Motion No. CW-4
Moved by Marshall, Seconded by Dickie
It is recommended that the correspondence from The Ministry of
Transportation rei the future of Hwy. 11 be received.
Carried.
b) County of Simcoe, correspondence rei County of Simcoe Organizational Review.
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Motion No. CW-5
Moved by Dickie, Seconded by Marshall
It is recommended that the correspondence from The County of Simcoe re:
County of Simcoe Organizational Review be received.
Carried.
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c) Severn Sound Environmental Association, correspondence rei Annual Public
Meeting - International Lake Superior Board of Control in conjunction with The
International Joint Commission.
Motion No. CW-6
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Moved by Hough, Seconded by Marshall
It is recommended that the correspondence from The Severn Sound
Environmental Association rei Annual Public Meeting, International Lake
Superior Board of Control in conjunction with The International Joint
Commission be received.
Carried.
d) AMO (Association of Municipalities of Ontario), correspondence re: Report on
Financing of Waterworks to Walkerton Inquiry.
Motion No. CW-7
Moved by Dickie, Seconded by Marshall
It is recommended that the correspondence from AMO (Association of
Municipalities of Ontario) re: Report on Financing of Waterworks to Walkerton
Inquiry be received.
Carried.
e) Lake Simcoe Regional Airport, correspondence rei Customs Service.
Motion No. CW-8
Moved by Dickie, Seconded by Marshall
It is recommended that the correspondence from The Lake Simcoe Regional
Airport rei Customs Service be received.
Carried.
f) Township of Severn, Minutes of Common Interest Committee held Thursday,
June 21, 2001.
Motion No. CW-9
Moved by Marshall, Seconded by Dickie
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It is recommended that the Minutes of Common Interest Committee held
Thursday, June 21,2001 from The Township of Severn be received.
Carried.
6. FINANCE, ADMINISTRATION AND FIRE:
a) Report No. ADM2001-35, Paul Gravelle, Treasurer, rei Insurance Coverage
Renewal.
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Motion No. CW-10
Moved by Marshall, Seconded by Dickie
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It is recommended that Report No. ADM2001-35 by Paul Gravelle, Treasurer,
re: Insurance Coverage Renewal be received and adopted, and that The
Township of Oro-Medonte acquire liability insurance coverage for the period
of July 1, 2001 to June 30, 2002 from Aon Reed Stenhouse Inc. at the
quoted premium of $92,169 plus applicable taxes.
Carried.
b) Harold Daynard, Manager of Information Technology, Memorandum rei Website
Update.
Motion No. CW-11
Moved by Dickie, Seconded by Marshall
It is recommended that the memorandum from Harold Daynard, Manager of
Information Technology rei Website Update be received.
Carried.
c) Deputy Mayor Craig, County Council Update.
Motion No. CW-12
Moved by Hughes, Seconded by Fountain
It is recommended that the verbal information presented by Deputy Mayor
Neil Craig rei County Council Update be received.
Carried.
d) Deputy Mayor Craig, O.P.P. Update.
Motion No. CW-13
Moved by Fountain, Seconded by Hughes
It is recommended that the verbal information presented by Deputy Mayor
Craig rei O.P.P. negotiations update be received.
Carried.
7. PUBLIC WORKS:
a) Report No. PWS2001-10, Jerry Ball, Public Works Superintendent, re: Tender
Contracts for Tandem Cab and Chassis, Snow Plow Equipment and Sand/Salt
Body, and Crew Cab Chassis and Body.
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Motion No. CW-14
Moved by Dickie, Seconded by Marshall
It is recommended that Report No. PWS2001-10 by Jerry Ball, Public Works
Superintendent, rei Tender Contracts for Tandem Cab and Chassis, Snow
Plow Equipment and Sand/Salt Body, and Crew Cab Chassis and Body be
received and adopted, and that the following contracts be awarded and that
the respective companies be so advised:
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CONTRACT NO. DESCRIPTION CONTRACTOR TOTAL AMOUNT
PWS2001-09 Tandem Cab and Chassis Volvo Trucks Barrie $97,314.15
Trade-In $6,500.00
PWS2001-10 Snow Plow Equipment Alliston Equipment $61,017.85
and Sand/Salt Body Ltd.
PWS2001-11 Crew Cab Chassis and TO BE
Body RETENDERED,
Carried.
b) Jerry Ball, Public Works Superintendent, Horseshoe Valley Road Closure
Update.
Motion No. CW-15
Moved by Craig, Seconded by Hughes
It is recommended that the verbal update by Jerry Ball, Public Works
Superintendent, rei Horseshoe Valley Road Closures be received.
Carried.
8. PLANNING AND DEVELOPMENT:
a) Report No. BP2001-7, Ron Kolbe, Director of Building and Planning, rei Building
Report - April 2001.
Motion No. CW-16
Moved by Craig, Seconded by Hughes
It is recommended that Report No. BP2001-7 by Ron Kolbe, Director of
Building and Planning, rei Building Report - April 2001 be received.
Carried.
b) Report No. BP2001-8, Ron Kolbe Director of Building and Planning, rei Building
Report - May 2001.
Motion No. CW-17
Moved by Hughes, Seconded by Fountain
It is recommended that Report No. BP2001-8 by Ron Kolbe, Director of
Building and Planning, rei Building Report - May 2001 be received.
Carried.
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c) Report No. PB2001-11, Ron Kolbe, Director of Building and Planning, rei
Upham/Reissing Permit.
Motion No. CW-18
Moved by Fountain, Seconded by Craig
It is recommended that Report No. PB2001-11 by Ron Kolbe, Director of
Building and Planning, rei Upham/Reissing Permit be received and adopted,
and that the request to waive the $20,000 security be denied.
Carried.
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d) Report No. PD2001-26, Andria Leigh, Township Planner, rei Waiving of
Development Application Fee for Conc. 6, Part of Lots 16 & 17 and Conc. 7, Part
of Lots 17 & 18, 630 Line 7 North (Oro).
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Motion No. CW-19
Moved by Craig, Seconded by Hughes
It is recommended that Report No. PD2001-26 by Andria Leigh, Township
Planner, rei Waiving of Development Application Fee for Conc. 6, Part of Lots
16 & 17 and Conc. 7, Part of Lots 17 & 18, 630 Line 7 North (Oro) be
received and that the request to waive the Rezoning Application fee in the
amount of $2,450 be approved, and further that The Lake Simcoe Regional
Airport Commission be so advised.
Carried.
e) Report No. PD2001-27, Andria Leigh, Township Planner, re: Proposed
Amendment to Agricultural/Rural (AIRU) Zone Regarding Kennels.
Motion No. CW-20
Moved by Fountain, Seconded by Hughes
It is recommended that Report No. PD2001-27 by Andria Leigh, Township
Planner, re: Proposed Amendment to Agricultural/Rural (AIRU) Zone
Regarding Kennels be received and adopted, and that the request to amend
the Zoning By-law provisions related to kennels in the Agricultural/Rural zone
not be considered favorably, and further that Mrs. Aile be so advised.
Carried.
9. COMMUNITY SERVICE:
a) Report No. PR2001-23, Kim Allen, Recreation and Community Economic
Development, rei Hawkestone Canada Day Parade.
Motion No. CW-21
Moved by Hughes, Seconded by Craig
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It is recommended that Report No. PR2001-23 by Kim Allen, Recreation and
Community Economic Development, re: Hawkestone Canada Day Parade be
received and adopted, and that Council grant that the parade be held on July
1, 2001 in the village of Hawkestone, and waive the requirements to hold a
parade under By-law No. 99-41, and further that the Hawkestone and Area
Community Association be so advised.
Carried.
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b) Report No. PR2001-24, Kim Allen, Recreation and Community Economic
Development, rei Contribution to Coldwater Community Centre.
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Motion No. CW-22
Moved by Craig, Seconded by Hughes
It is recommended that Report No. PR2001-24 by Kim Allen, Recreation and
Community Economic Development, rei Contribution to Coldwater
Community Centre be received and adopted, and that the Township of Oro-
Medonte continues to support the Coldwater Community Arena with a grant
of $4,651.50, and that the appropriate By-law be brought forward to enter into
an agreement with the Township of Severn to enable participation on a Sub-
Committee of the Recreation and Facilities Advisory Committee for Council's
consideration, and further that Council appoint a representative of the
Township for the Sub-Committee to deal with capital expenditure matters,
and further that the appropriate By-law be brought forward for Council's
consideration.
Carried.
Motion No. CW-23
Moved by Craig, Seconded by Hughes
It is recommended that Councillor Dickie be appointed as the representative
for the Sub-Committee of the Recreation and Facilities Advisory Committee
of the Coldwater Community Arena.
Carried.
c) Oro-Medonte Recreation Advisory Committee, Minutes of Meeting held
Thursday, June 7, 001.
Motion No. CW-24
Moved by Fountain, Seconded by Craig
It is recommended that the Minutes of the Meeting of the Oro-Medonte
Recreation Advisory Committee held Thursday, June 7, 2001 be received.
Carried.
Motion No. CW-25
Moved by Hughes, Seconded by Fountain
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It is recommended that the Council of The Township of Oro-Medonte approve
the official name of the former C.N. Rail Line to be "Oro-Medonte Rail
Trail", and that the appropriate By-law be brought forward for Council's
consideration.
Deferred to July 4, 2001.
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d) Report from Recognition Committee
Motion No. CW-26
Moved by Hughes, Seconded by Craig
It is recommended that the Township of Oro-Medonte submit the following
names to the Ontario Heritage Foundation for recognition in the following
categories:
Built: Walter Hutchinson
Tim Crawford
Cultural: Earl Robertson
Natural: Edna Caldwell
Carried.
10.ENVIRONMENTAL TASK FORCE:
a) Councillor Hughes, Environmental Updates.
Motion No. CW-27
Moved by Craig, Seconded by Hughes
It is recommended that the summary of Environmental Updates by Councillor
Hughes be received.
Carried.
Jennifer Zieleniewski, CAO, distributed:
a) the newsletter insert "Oro-Medonte Council Intends to Pursue New
Planning Initiatives"; and
b) Flyer for The Second Environmental Symposium.
11. ADDENDUM:
Items incorporated in Minutes.
12, IN-CAMERA:
Nil.
Motion No. CW-28
Moved by Craig, Seconded by Hughes
It is recommended that a Special Meeting of Council be called for July 16, 2001 at
7:00 p.m. with the following agenda items:
- 2 Planning Public Meetings
Subdivision Agreement (Arbourwood)
- Tax Levy By-Law
Pre-Servicing Agreement (Martinbrook)
Carried.
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Motion No. CW-29
Moved by Fountain, Seconded by Hughes
It is recommended that we do now adjourn at 1 :05 p.m.
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Mayor, Ian Beard I
Carried.
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