06 16 2010 COW MinutesTHE TOWNSHIP OF ORO-MEDONTE
COMMITTEE OF THE WHOLE
MEETING MINUTES
'1r COUNCIL CHAMBERS
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Wednesday, June 16, 2010 TIME: 9:00 a.m.
2006 - 2010 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Finance/Treasurer/Deputy CAO; Doug Irwin, Director of Corporate
Services/Clerk; Jerry Ball, Director of Transportation and
Environmental Services; Andria Leigh, Director of Development
Services; Richard Playfair, Director of Emergency Services; Shawn
Binns, Director of Recreation and Community Services; Tamara
Obee, Manager Health & Safety, Employee Relations; Marie
Brissette, Committee Coordinator; Harold Daynard, Manager of
Information Technology; Shaun Teskey, Information Technology
Technician.
Also Present: None.
1. ADOPTION OF AGENDA:
a) Motion to Adopt the Agenda
Motion No. CW100616-1
Moved by Allison, Seconded by Coutanche
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, June 16, 2010 be received and adopted as amended to include items:
12f) Robin Dunn, Chief Administrative Officer, re: Acquisition/disposition of land (Pine
Ridge).
12g) Mayor H.S. Hughes, re: Acquisition/disposition of land (Nurse Practitioner Clinic).
Carried.
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Committee of the Whole Minutes -Wednesday, June 16, 2010
2. DISCLOSURE OF PECUNIARY INTEREST:
Councillor Coutanche declared a conflict of interest on Item 12f) Robin Dunn, Chief
Administrative Officer, re: Acquisition/disposition of land (Pine Ridge) as a member of
his immediate family could gain from decision. Councillor Coutanche left the table and
did not participate in any discussion or vote on this item.
3. DEPUTATIONS:
None.
4. ADMINISTRATION, FINANCE AND CORPORATE SERVICES:
a) Report No. FI 2010-10, Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, re:
Statement of Accounts - May 31, 2010.
Motion No. CW100616-2
Moved by Crawford, Seconded by Evans
It is recommended:
1. That Report No. FI 2010-10, Paul Gravelle, Director of Finance/Treasurer/Deputy
CAO, re: Statement of Accounts - May 31, 2010 be received.
2. And That the accounts for the month of May 2010, totalling $1,142,450.34 be
received.
Carried.
b) Paul Gravelle, Director of Finance/Treasurer/Deputy CAO, Discussion re: Policy POL-
TR-03, Township Per Kilometre Rate and By-Law No. 2010-081, A By-law to Provide for
Remuneration and Expenses forMembers of Council and Council's Appointees to Local
Boards and Committees/Technical Support Groups, and Expenses for Employees.
Motion No. CW100616-3
Moved by Coutanche, Seconded by Allison
It is recommended that the correspondence and verbal information presented by Paul
Gravelle, Director of Finance/Treasurer/Deputy CAO, Discussion re:, Policy POL-TR-03,
Township Per Kilometre Rate and By-Law No. 2010-081, A By-law to Provide for
Remuneration and Expenses for Members of Council and Council's Appointees to Local
Boards and Committees/Technical Support Groups, and Expenses for Employees be
received.
Carried.
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Committee of the Whole Minutes -Wednesday, June 16, 2010
c) Report No. CS 2010-15, Doug Irwin, Director of Corporate Services/Clerk, re:
Compliance Audit Committee - 2010 Municipal Election.
Motion No. CW100616-4
Moved by Evans, Seconded by Agnew
It is recommended:
1. That Report No. CS 2010-15, Doug Irwin, Director of Corporate Services/Clerk, re:
Compliance Audit Committee - 2010 Municipal Election be received and adopted.
2. That Council approve a Compliance Audit Committee composed of three members.
3. That the Compliance Audit Committee Terms of Reference be approved.
4. That the Clerk bring forward the appropriate by-laws for Council's consideration.
5. And Further That staff bring forward applications to Council for consideration of
appointments.
Carried.
d) Report No. CS 2010-16, Doug Irwin, Director of Corporate Services/Clerk, re: Election
Staff Remuneration - 2010 Municipal Election.
Motion No. CW100616-5
Moved by Agnew, Seconded by Crawford
It is recommended:
1. That Report No. CS 2010-16, Doug Irwin, Director of Corporate Services/Clerk, re:
Election Staff Remuneration - 2010 Municipal Election be received and adopted.
2. That the rates for the 2010 Municipal Election be established as:
a) Deputy Returning Officers (DRO) $250.00
b) Assistant DRO $200.00
c) Standby DRO and Assistant DRO $125.00
Carried.
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Committee of the Whole Minutes - Wednesday, June 16, 2010
e) Doug Irwin, Director of Corporate Services/Clerk, re: Draft By-Law No. 2010-093, Being
a By-law to provide for the imposition of fees or charges (Fees and Charges By-law) and
to repeal By-law Nos. 2009-056, 2009-081 and 2009-115.
Motion No. CW100616-6
Moved by Allison, Seconded by Coutanche
It is recommended:
1. That Draft By-law No. 2010-093, being a By-law to provide for the imposition of fees
or charges (Fees and Charges By-law) and to repeal By-law Nos. 2009-056, 2009-
081 and 2009-115 be received.
2. And That Draft By-law 2010-093 be brought forward to the June 23, 2010 meeting
for Council's consideration.
Carried.
5. DEVELOPMENT SERVICES:
None.
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Committee of the Whole Minutes -Wednesday, June 16, 2010
6. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
a) Report No. TES 2010-08, Jerry Ball, Director of Transportation and Environmental
Services, re: Tender Results for: TES 2010-07 - Grass Cutting for Municipal Community
Tile Beds and Water Pumphouse Facilities for the Summer Seasons of 2010/2011/2012.
Motion No. CW100616-7
Moved by Crawford, Seconded by Agnew
It is recommended:
1. That Report No. TES2010-08, Jerry Ball, Director of Transportation and
Environmental Services, re: Tender Results for: TES 2010-07 - Grass Cutting for
Municipal Community Tile Beds and Water Pumphouse Facilities for the Summer
Seasons of 2010/2011/2012 be received and adopted.
2. That the following tenders be awarded:
CONTRACT
NO.
DESCRIPTION
CONTRACTOR
2010
2011
2012
TES2010-
Grass Cutting
Kevin
$1,400.00
$1,400.00
$1,500.00
07
for Municipal
Woodrow
Community Tile
Beds for the
Summer
Seasons of
2010/2011/2012
TES2010-
Grass Cutting
Kevin
$2,700.00
$2,700.00
$2,700.00
07
for Water
Woodrow
Pumphouse
Facilities for the
Summer
Seasons of
2010/2011/2012
3. And Further That the respective Contractors be notified accordingly.
Carried.
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Committee of the Whole Minutes - Wednesday, June 16, 2010
7. RECREATION AND COMMUNITY SERVICES:
a) Shawn Binns, Director of Recreation and Community Services, Discussion re: Township
Administration Office/Trinity Community Church Walking Trail.
Motion No. CW100616-8
Moved by Coutanche, Seconded by Allison
It is recommended that the verbal information presented by Shawn Binns, Director of
Recreation and Community Services re: Township Administration Office/Trinity
Community Church Walking Trail be received.
Carried.
8. EMERGENCY SERVICES:
a) Report No. FD 2010-14, Richard Playfair, Director of Fire & Emergency Services, re:
Fees for Services [deferred from June 9, 2010].
Motion No. CW100616-9
Moved by Allison, Seconded by Coutanche
It is recommended:
1. That Report No FD2010-14, Richard Playfair, Director of Fire & Emergency Services,
re: Fees for Services be received and adopted.
2. That the proposed additional fees for services as outlined in Report No. FD 2010-14
be approved.
3. That the Fire & Emergency Services fees be incorporated into By-Law No. 2010-093
for Council consideration at the June 23, 2010 meeting.
4. And Further That Motion No. CW090121-24 be amended to strike "and adopted" in
Item #2 and completely strike out Items #3 and 4.
Carried.
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Committee of the Whole Minutes - Wednesday, June 16, 2010
9. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, re: Correspondence dated May 13, 2010, Gayla McDonald,
Clerk/Manager of Administration and Economic Development, Town of New Tecumseth,
Harmonized Goods and Services Tax.
Motion No. CW100616-10
Moved by Evans, Seconded by Agnew
It is recommended:
1.That the information presented by Mayor H.S. Hughes, re: Correspondence dated
May 13, 2010, Gayla McDonald, Clerk/Manager of Administration and Economic
Development, Town of New Tecumseth, Harmonized Goods and Services Tax be
received.
2. That the Council of the Township of Oro-Medonte support the Town of New
Tecumseth's resolution re: Harmonized Goods and Services Tax.
3. And. Further That Dalton McGuinty, Premier; Garfield Dunlop, MPP Simcoe North
and the Town of New Tecumseth be advised of Council's decision, under the Mayor's
signature.
Carried.
b) Councillor Allison, re: Speeding Issues on Townline.
Motion No. CW100616-11
Moved by Evans, Seconded by Crawford
It is recommended:
1. That the correspondence presented by Councillor Allison, re: Speeding Issues on
Townline be received.
2. That Report No. W08-041 dated July 10, 2008 from Clayton Cameron, Director of
Public Works, Township of Severn re: Request for 4-Way Stop Sign at Warminister
Road and Townline and presented by Jerry Ball, Director of Transportation and
Environmental Services be received.
3. That Oro-Medonte requests the Township of Severn to provide an updated review of
speed compliance in the Warminster Sideroad and Townline area.
4. That Oro-Medonte offers the use of the speed board in the area.
5. That the Township of Oro-Medonte supports the Township of Severn's request for
additional police enforcement in the area.
6. And That the Township of Severn be advised of Council's decision under the Mayor's
signature.
Carried.
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Committee of the Whole Minutes - Wednesday, June 16, 2010
10. CONSENT AGENDA:
a) Correspondence dated June 2010 from Scott Vokey, Energy Services Coordinator, Local
Authority Services Ltd., re: LAS Municipal Energy Performance Benchmarking Project
[additional information available in CAO's office].
Staff Recommendation: Receive.
b) Correspondence dated June 10, 2010 from Michelle Hudolin, Wetlands & Habitat
Biologist, Severn Sound Environmental Association re: Well & Septic Projects - Funding
Available.
Staff Recommendation: Receive and Post to Township's Website.
Motion No. CW100616-12
Moved by Coutanche, Seconded by Allison
It is recommended that the staff recommendations with respect to the items listed under
"Consent Agenda" be adopted as printed:
a) Correspondence dated June 2010 from Scott Vokey, Energy Services Coordinator,
Local Authority Services Ltd., re: LAS Municipal Energy Performance Benchmarking
Project. Received.
b) Correspondence dated June 10, 2010 from Michelle Hudolin, Wetlands & Habitat
Biologist, Severn Sound Environmental Association re: Well & Septic Projects -
Funding Available. Received and Posted to Township's Website.
Carried.
11. COMMUNICATIONS:
None.
12. CLOSED SESSION ITEMS:
a) Motion to Go Into Closed Session
Motion No. CW100616-13
Moved by Crawford, Seconded by Evans
It is recommended that we do now go In Closed Session at 10:30 a.m. to discuss:
• Personal matter about an identifiable individual;
Litigation affecting the municipality; and
Acquisition/disposition of land.
Carried.
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Committee of the Whole Minutes -Wednesday, June 16, 2010
b) Motion to Rise and Report
Motion No. CW100616-14
Moved by Allison, Seconded by Coutanche
It is recommended that we do now rise and report at 11:22 a.m.
Carried.
c) Tamara Obee, Manager, Health & Safety, Employee Relations re: Personal matter about
an identifiable individual (Development Services).
Motion No. CW100616-15
Moved by Allison, Seconded by Coutanche
It is recommended that the confidential correspondence dated June 10, 2010- presented
by Tamara Obee, Manager, Health & Safety, Employee Relations re: Personal matter
about an identifiable individual (Development Services, Tweedley) be received with
regrets.
Carried.
d) Andria Leigh, Director of Development Services: re: Litigation affecting the municipality
(Horseshoe Valley Paintball).
Motion No. CW100616-16
Moved by Evans, Seconded by Agnew
It is recommended that the correspondence dated June 4, 2010 from Eva Young re:
Horseshoe Valley Paintball be received; that the confidential correspondence received
June 1, 2010 and presented by Andria Leigh, Director of Development Services: re:
Litigation affecting the municipality (Horseshoe Valley Paintball) be received, and further
that staff and the Township solicitor proceed accordingly.
Carried.
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Committee of the Whole Minutes - Wednesday, June 16, 2010
e) Robin Dunn, Chief Administrative Officer, re: Acquisition/disposition of land (Edgar Adult
Occupational Centre).
Motion No. CW100616-17
Moved by Coutanche, Seconded by Allison
It is recommended that the confidential correspondence dated June 10, 2010 presented
by Robin Dunn, Chief Administrative Officer, re: Acquisition/disposition of land (Edgar
Adult Occupational Centre) be received; and further that staff be authorized to proceed
as directed by Council.
Carried.
f) Robin Dunn, Chief Administrative Officer, re: Acquisition/disposition of land (Pine Ridge).
Councillor Coutanche declared a conflict of interest on Item 12f) Robin Dunn, Chief
Administrative Officer, re: Acquisition/disposition of land (Pine Ridge) as a member of
his immediate family could gain from decision. Councillor Coutanche left the table and
did not participate in any discussion or vote on this item.
Motion No. CW100616-18
Moved by Agnew, Seconded Crawford
It is recommended that the confidential verbal information presented by Robin Dunn,
Chief Administrative Officer, re: Acquisition/disposition of land (Pine Ridge) be received,
and that staff proceed as directed by Council.
Carried.
g) Mayor H.S. Hughes, re: Acquisition/disposition of land (Nurse Practitioner Clinic).
Motion No. CW100616-19
Moved by Allison, Seconded by Coutanche
It is recommended that the confidential verbal information presented by Mayor H.S.
Hughes re: Acquisition/disposition of land (Nurse Practitioner Clinic) be received.
Carried.
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Committee of the Whole Minutes - Wednesday, June 16, 2010
13. ANNOUNCEMENTS OF INTEREST TO THE PUBLIC:
14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
15. ADJOURNMENT:
a) Motion to Adjourn
Motion No. CW100616-20
Moved by Crawford, Seconded by Agnew
It is recommended that we do now adjourn at 11:59 a.m.
Carried.
C rk, J. u as Irwin
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