06 02 2010 COW Minutes4 THE TOWNSHIP OF ORO-MEDONTE
COMMITTEE OF THE WHOLE
Council Chambers
Wednesday, June 2, 2010 Time: 9:01 a.m.
2006 - 2010 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Director of
Finance/Treasurer/Deputy CAO; Doug Irwin, Director of Corporate
Services/Clerk; Richard Playfair, Director of Emergency Services;
Shawn Binns, Director of Recreation and Community Services;
Janette Teeter, Deputy Clerk; Tamara Obee, Manager Health &
Safety, Employee Relations; Glenn White, Manager of Planning; Lisa
McNiven, Manager of Engineering & Environmental Services; Samah
Othman, Executive Assistant / Corporate Communications Specialist;
Darcy Brooke-Bisschop, Administrative Assistant
Also Present: Tom Northup, Carr Pepler, Bill Tasker, Goro Roehner, Sue Roehner,
Carolyn Paccagnella, Ted Beaton
1. ADOPTION OF AGENDA:
a) Motion to adopt agenda.
Motion No. CW100602-1
Moved by Crawford, Seconded by Evans
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, June 2, 2010 be received and adopted as amended to include item:
11 b) Correspondence dated May 31, 2010, Thomas and Joseph Northup, re: 18
Martinbrook Crescent Fence Installation,
and to withdraw item:
7b) Memorandum dated June 2, 2010, Shawn Binns, Director of Recreation and
Community Services, re: Line 4 Park Update.
Carried.
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Committee of the Whole Minutes - June 2, 2010
2. DISCLOSURE OF PECUNIARY INTEREST:
Councillor Allison declared a conflict of interest on Item 7a) Shawn Binns, Director of
Recreation and Community Services, re: Solar Panels as Green Stone Energy is a
potential client of his personal business. Councillor Allison left the table and did not
participate in any discussion or vote on this item.
3. DEPUTATIONS:
None.
4. ADMINISTRATION, FINANCE AND CORPORATE SERVICES:
a) Doug Irwin, Director of Corporate Services/Clerk, re: Draft By-law 2010-095, Being A By-
law to Authorize the Execution of a Lease Agreement Between The Corporation of the
Township of Oro-Medonte And TRY Recycling (Barrie) Inc.
Council consented to allow questions from the audience.
Motion No. CW100602-2
Moved by Allison, Seconded by Coutanche
It is recommended:
1. That Draft By-law 2010-095, being a By-law to Authorize the Execution of a Lease
Agreement Between The Corporation of the Township of Oro-Medonte And TRY
Recycling (Barrie) Inc. be received.
2. And That Draft By-law 2010-095, being a By-law to Authorize the Execution of a
Lease Agreement Between The Corporation of the Township of Oro-Medonte And
TRY Recycling (Barrie) Inc. be brought forward to the June 9, 2010 Council meeting
for Council's consideration.
Carried.
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Committee of the Whole Minutes - June 2, 2010
b) Report No. CS 2010-12, Doug Irwin, Director of Corporate Services/Clerk, re: Advance
Vote - 2010 Municipal Election.
Motion No. CW100602-3
Moved by Coutanche, Seconded by Allison
It is recommended:
1. That Report No. CS 2010-12, Doug Irwin, Director of Corporate Services/Clerk, re:
Advance Vote - 2010 Municipal Election be received and adopted.
2. That Advance Vote days for the 2010 Municipal Election be held on
• Thursday, October 14, 2010,
• Friday, October 15, 2010, and
• Saturday, October 16, 2010
between the hours of 10:00 a.m. and 8:00 p.m.
3. And That the Clerk bring forward the appropriate by-law for Council's consideration.
Carried.
c) Report No. CS 2010-13, Doug Irwin, Director of Corporate Services/Clerk, re: Election
Records - 2010 Municipal Election.
Motion No. CW100602-4
Moved by Evans, Seconded by Agnew
It is recommended:
1. That Report No. CS 2010-13, Doug Irwin, Director of Corporate Services/Clerk, re:
Election Records - 2010 Municipal Election be received and adopted.
2. That the Township's Records Retention By-Law No. 2008-006 be amended as
outlined in Report No. CS 2010-13.
3. And That the Clerk bring forward the appropriate by-law for Council's consideration.
Carried.
d) Report No. CS 2010-14, Doug Irwin, Director of Corporate Services/Clerk, re: Summary
of Freedom of Information (FOI) Requests for the 2006-2010 Term of Council.
Confidential correspondence was distributed to Members of Council and the CAO.
Motion No. CW100602-5
Moved by Evans, Seconded by Crawford
It is recommended that Report No. CS 2010-014, Doug Irwin, Director of Corporate
Services/Clerk, re: Summary of Freedom of Information (FOI) Requests for the 2006-
2010 Term of Council be received for information only.
Carried.
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Committee of the Whole Minutes - June 2, 2010
e) Report No. HR 2010-002, Tamara Obee, Manager Health & Safety, Employee Relations,
re: Health and Safety Policies.
Motion No. CW100602-6
Moved by Coutanche, Seconded by Allison
It is recommended:
1. That Report No. HR 2010-002 Tamara Obee, Manager Health & Safety, Employee
Relations, re: Health and Safety Policies be received and adopted.
2. That Draft Policy #'s:
POL-HS-2-01-18 - Hazard Assessment Program
And Amended Policies
POL-HS-2-01-04 - Personal Protective Equipment
POL-HS-2-01-08 - Housekeeping and Cleaning
be enacted effective immediately.
3. And That staff proceed accordingly.
Carried.
f) Report No. HR 2010-003, Tamara Obee, Manager Health & Safety, Employee Relations,
re: Bill 168 - Respect in the Workplace (Harassment and Violence).
Motion No. CW100602-7
Moved by Crawford, Seconded by Evans
It is recommended:
1. That Report No. HR 2010-003, Tamara Obee, Manager Health & Safety, Employee
Relations, re: Bill 168 - Respect in the Workplace (Harassment and Violence) be
received and adopted.
2. That Amended Policy # POL-HS-2-01-02 - Respect in the Workplace (Harassment &
Violence) be enacted effective immediately.
3. That Policy # POL-HR-014 Workplace Harassment be repealed effective
immediately.
4. And That staff proceed accordingly.
Carried.
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Committee of the Whole Minutes - June 2, 2010
5. DEVELOPMENT SERVICES:
a) Report No. DS 2010-028, Andria Leigh, Director of Development Services, re: Planning
Fees and Charges - Proposed Amendment for Deeming By-law Applications.
Motion No. CW100602-8
Moved by Allison, Seconded by Coutanche
It is recommended:
1. That Report No. DS 2010-028, Andria Leigh, Director of Development Services, re:
Planning Fees and Charges - Proposed Amendment for Deeming By-law
Applications be received and adopted.
2. And That the recommendations contained in Report No. DS 2010-028, Andria Leigh,
Director of Development Services, re: Planning Fees and Charges - Proposed
Amendment for Deeming By-law Applications be incorporated by the Clerk in the
updated Fees and Charges By-law being brought forward for Council's consideration.
Carried.
6. TRANSPORTATION AND ENVIRONMENTAL SERVICES:
None.
7. RECREATION AND COMMUNITY SERVICES:
a) Shawn Binns, Director of Recreation and Community Services, re: Solar Panels.
Councillor Allison declared a conflict of interest on Item 7a) Shawn Binns, Director of
Recreation and Community Services, re: Solar Panels as Green Stone Energy is a
potential client of his personal business. Councillor Allison left the table and did not
participate in any discussion or vote on this item.
Motion No. CW100602-9
Moved by Coutanche, Seconded by Agnew
It is recommended that the correspondence dated May 19, 2010, presented by Shawn
Binns, Director of Recreation and Community Services, re: Solar Panels be received.
Carried.
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Committee of the Whole Minutes - June 2, 2010
b) Memorandum dated June 2, 2010, Shawn Binns, Director of Recreation and Community
Services, re: Line 4 Park Update.
The item was withdrawn.
c) Report No. RC2010-11, Shawn Binns, Director of Recreation and Community Services,
re: Township of Severn Arena Agreement [to be distributed at the meeting].
Motion No. CW100602-10
Moved by Crawford, Seconded by Agnew
It is recommended:
1. That Report No. RC2010-11, Shawn Binns, Director of Recreation and Community
Services, re: Township of Severn Arena Agreement be received and adopted.
2. That the request for continuation of the capital contribution to the Coldwater and
District Community Centre be granted for 2010, as approved in the 2010 Recreation
and Community Services operating budget.
3. That the annual capital contribution be reviewed during the 2011 operating budget.
4. And That the Township of Severn be notified of Council's decision.
Carried.
d) Motion No. RTSG100513-6, re: Correspondence dated May 7, 2010, Sharon R. Goerke,
Deputy Clerk, Township of Severn, Coldwater and District Community Centre [deferred
from May 26, 2010].
Motion No. CW100602-11
Moved by Allison, Seconded by Coutanche
It is recommended:
1. That The correspondence dated May 7, 2010 from Sharon Goerke, Deputy Clerk,
Township of Severn and presented by Robin Dunn, Chief Administrative Officer, re:
Coldwater and District Community Centre be received.
2. That the Township of Oro-Medonte does not support the request from the Township
of Severn for the continuation of a Capital Improvement Agreement.
3. And Further That the Township of Severn be advised of Council's decision.
Defeated.
8. EMERGENCY SERVICES:
None.
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Committee of the Whole Minutes - June 2, 2010
9. REPORTS OF MEMBERS OF COUNCIL:
a) Mayor H.S. Hughes, re: Correspondence dated May 1, 2010, Vi Peacock, BPW Barrie,
Request for Pins.
Motion No. CW100602-12
Moved by Crawford, Seconded by Agnew
It is recommended:
1. That the verbal information presented by Mayor H.S. Hughes and the
correspondence dated May 1, 2010 from Vi Peacock, Business and Professional
Women's Club of Barrie be received.
2. That the request for 80 pins for the Business and Professional Women's Club of
Barrie for the Provincial and National Convention to be held on June 17 to June 20,
2010 at Horseshoe Valley Resort be approved.
3. That any unused Township pins be returned to the Township office.
4. And Further That the applicant be notified, under the Mayor's signature, of Council's
decision.
Carried.
b) Councillor Coutanche, re: Police Presence in Horseshoe Valley.
Motion No. CW100602-13
Moved by Agnew, Seconded by Crawford
It is recommended that the correspondence dated May 24, 2010 from Rick Dory, and
presented by Councillor Coutanche, re: Police Presence in Horseshoe Valley be
received.
Carried.
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Committee of the Whole Minutes - June 2, 2010
c) Councillor Agnew, re: Barrie Terrace Ditch Re-Vegetation.
Mayor H.S. Hughes distributed correspondence to Council, CAO and Clerk.
Motion No. CW100602-14
Moved by Coutanche, Seconded by Allison
It is recommended:
1. That the correspondence dated May 27, 2010 from Brian Kemp, General Manager -
Conservation Lands, Lake Simcoe Region Conservation Authority, and presented by
Councillor Agnew, re: Barrie Terrace Ditch Re-Vegetation be received.
2. And That staff report back on the implications and policy impact of planting in
ditches, including recommendations with respect to the Barrie Terrace Ditch Re-
Vegetation.
Carried.
10. CONSENT AGENDA:
a) Midland Public Library, minutes of meeting held on April 8, 2010.
Staff Recommendation: Receive.
b) Oro-Medonte History Association, minutes of meeting held on April 26, 2010.
Staff Recommendation: Receive.
c) Correspondence received May 25, 2010, Jennifer Dale, Program Coordinator, Ministry of
Agriculture, Food and Rural Affairs, re: 2010 Rural Summer Jobs Program Approval
Notification.
Staff Recommendation: Receive.
Motion No. CW100602-15
Moved by Allison, Seconded by Coutanche
It is recommended that the staff recommendations with respect to the items listed under
"Consent Agenda" be adopted as printed:
a) Midland Public Library, minutes of meeting held on April 8, 2010. Received.
b) Oro-Medonte History Association, minutes of meeting held on April 26, 2010.
Received.
c) Correspondence received May 25, 2010, Jennifer Dale, Program Coordinator,
Ministry of Agriculture, Food and Rural Affairs, re: 2010 Rural Summer Jobs Program
Approval Notification. Received.
Carried.
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Committee of the Whole Minutes - June 2, 2010
11. COMMUNICATIONS:
a) Correspondence dated May 24, 2010, Paul, Slawomira and Konrad Weber, re: Request
for Walking Path to Line 4 Park.
Motion No. CW100602-16
Moved by Crawford, Seconded by Evans
It is recommended that the correspondence dated May 24, 2010 from Paul, Slawomira
and Konrad Weber, re: Request for Walking Path to Line 4 Park be received.
Carried.
b) Correspondence dated May 31, 2010, Thomas and Joseph Northup, re: 18 Martinbrook
Crescent Fence Installation.
Motion No. CW100602-17
Moved by Coutanche, Seconded by Allison
It is recommended
1. That the correspondence dated May 31, 2010, from Thomas and Joseph Northup, re:
18 Martinbrook Crescent Fence Installation be received.
2. That the developer proceed with the installation of the fence as outlined in Motion No.
6 of the December 5, 2001 Council meeting.
3. That staff will work with the developer regarding the exact location of the fence in
order to mitigate the removal of trees.
4. And That the applicants be advised of Council's decision.
Carried.
12. CLOSED SESSION ITEMS:
a) Motion to Go Into Closed Session
Motion No. CW100602-18
Moved by Crawford, Seconded by Evans
It is recommended that we do now go In Closed Session at 11:10 a.m. to discuss:
• Acquisition/disposition of land.
Carried.
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Committee of the Whole Minutes - June 2, 2010
b) Motion to Rise and Report
Motion No. CW100602-19
Moved by Evans, Seconded by Crawford
It is recommended that we do now rise and report at 11:17 p.m.
Carried.
c) Doug Irwin, Director of Corporate Services/Clerk, re: Acquisition/disposition of land (Line
11 North & 15/16 Sideroad - Part 3, Plan 51 R-36354).
Motion No. CW100602-20
Moved by Agnew, Seconded by Coutanche
It is recommended that the confidential correspondence dated May 27, 2010 and
presented by Doug Irwin, Director of Corporate Services/Clerk, re:
Acquisition/disposition of land (Line 11 North & 15/16 Sideroad - Part 3, Plan 51 R-
36354) be received; and further that staff proceed accordingly.
Carried.
13. ANNOUNCEMENTS OF INTEREST TO THE PUBLIC:
14. QUESTIONS FROM THE PUBLIC CLARIFYING AN AGENDA ITEM:
15. ADJOURNMENT:
a) Motion to adjourn.
Motion No. CW100602-21
Moved by Allison, Seconded by Coutanche
It is recommended that we do now adjourn at 12:04 p.m.
Carried.
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